San Luis Obispo City Council
April 19, 2022

City Council
AGENDA

Tuesday, April 19, 2022, 6:00 p.m.

Council Chambers, 990 Palm Street, San Luis Obispo
The City of San Luis Obispo has returned to in-person meetings. Zoom participation will not be supported. For those attending in-person, the Council Chamber will be at limited capacity and masks are strongly recommended. Council meetings may be viewed remotely on Chanel 20 and the City's YouTube Channel: http://youtube.slo.city
INSTRUCTIONS FOR PUBLIC COMMENT:

Public Comment prior to the meeting (must be received 3 hours in advance of the meeting):

Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401.

Email - Submit Public Comments via email to [email protected]. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting.

Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the Council Members and saved as Agenda Correspondence. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to councilmembers, however, submissions received after the deadline will not be processed until the following day.

Public Comment during the meeting:

Meetings have returned to an in-person format. To provide public comment during the meeting, you must be present in the Council Chambers. Zoom participation will not be supported. The Council Chambers are located in City Hall, 990 Palm Street, San Luis Obispo.

Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, members of the public who desire to utilize electronic visual aids to supplement their oral presentation are encouraged to provide display-ready material to the City Clerk by 12:00 noon on the day of the meeting.

If you have questions, contact the City Clerk's Office at [email protected] or (805) 781-7100.

Pages

1. CALL TO ORDER
Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council to order.

2. PLEDGE OF ALLEGIANCE
Council Member Jan Marx will lead the Council in the Pledge of Allegiance.

3. PRESENTATIONS

3.a. PROCLAMATION - SEXUAL ASSAULT ACTION MONTH
Mayor Stewart will proclaim the month of April as "Sexual Assault Action Month."

3.b. PROCLAMATION - PERFORMING ARTS CENTER 25TH

ANNIVERSARY
Mayor Stewart will present a proclamation acknowledging the 25th anniversary of the Performing Arts Center

3.c. PROCLAMATION - WORLD WAR II COMMEMORATION WEEK
Mayor Stewart will proclaim the week of April 24 - 30, 2022 as "World War II Commemoration Week."

3.d. CITY MANAGER REPORT
Receive a brief report from City Manager Derek Johnson.

4. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items.

5. CONSENT AGENDA
Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit.

Recommendation:

To approve Consent Calendar Items.

5.a. WAIVE READING IN FULL OF ALL RESOLUTIONS AND

ORDINANCES
Recommendation:

Waive reading of all resolutions and ordinances as appropriate.

5.b. ACKNOWLEDGEMENT OF REGIONAL TRANSIT AUTHORITY’S

COMPLIANCE WITH PROJECT CONDITIONS OF APPROVAL
11 Recommendation:

Authorize the City Manager to execute a “Project Condition Acknowledgement Agreement” with the San Luis Obispo Regional Transit Authority (RTA) acknowledging RTA’s compliance with Resolution No. PC-1007-19 Conditions of Approval 43 and 45 by paying a fee to satisfy its obligation to construct a portion of the future Elks Lane.

5.c. MINUTES REVIEW - MARCH 15, 2022 AND MARCH 23, 2022

COUNCIL MINUTES
33 Recommendation:

Approve the minutes of the City Council Meetings held on:
• March 15, 2022 - Regular Meeting
• March 23, 2022 - Special Closed Session Meeting

5.d. 2022-2023 ROAD MAINTENANCE RECOVERY ACT (SB1) FUNDING

AND PROJECTS
45 Recommendation:

Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, to Define a List of Projects Funded by the Road Repair and Accountability Act of 2017, Senate Bill 1, for Fiscal Year 2022-23 and Allocate $440,582 of SB 1 Unassigned Fund Balance into the 2022-23 Capital Improvement Plan Budget”, and

1. Approve the allocation of $440,582 of SB1 Fund Balance to the Streets Reconstruction and Resurfacing project budget for FY 2022-23.

2. 5.e. 2022 SUCCESSOR RESOLUTION FOR UNREPRESENTED

MANAGEMENT AND CONFIDENTIAL EMPLOYEE GROUPS
55 Recommendation:

Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, amending Management Compensation for Appointed Officials, Department Heads, and Management Employees and superseding previous
Resolutions in conflict”; and

1. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, regarding compensation for the Unrepresented Confidential Employees and superseding previous Resolutions in conflict”; and

2. Adopt a revised Recruitment, Referral, and Retention Incentive Program; and

3. Adopt a Regular and Supplemental Employee Salary Schedule Effective April 14, 2022, as required by the California Public Employees Retirement System.

4. 5.f. CONSIDER AMENDMENTS TO THE COUNCIL POLICIES AND

PROCEDURES TO ALLOW FOR BIENNIAL CONSUMER PRICE

INDEX INCREASES TO COUNCIL, PLANNING COMMISSION, AND

ARCHITECTURAL REVIEW COMMISSION SALARIES
115
Recommendation:

Consider amending the Council Policies and Procedures to allow biennial Consumer Price Index increases for Council, Planning Commission, and Architectural Review Commission salaries without appointing a Council Compensation
Committee; and

1. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, amending its Council Policies and Procedure Manual”; and

2. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, setting new salaries for the Mayor, Council Members, Planning Commissioners, and Architectural Review Commissioners.”

3. 5.g. GRANT FUNDING FOR SAN LUIS OBISPO REPERTORY THEATRE 171 Recommendation:

Approve grant funding in the aggregate amount of $3,940,000 for construction of the San Luis Obispo Repertory Theatre’s new downtown theatre; and

1. Authorize the City Manager to execute a Grant Agreement between the San Luis Obispo Repertory Theatre and the City of San Luis Obispo, California in a final form satisfactory to the City Attorney.

2. 5.h. SECOND READING OF ORDINANCE NO. 1710 (2022 SERIES) AMENDING TITLE 10, CHAPTER 36 (STOPPING, STANDING AND

PARKING FOR CERTAIN PURPOSES OR IN CERTAIN PLACES), OF

THE SAN LUIS OBISPO MUNICIPAL CODE ALLOWING FOR THE

ISSUANCE OF LIMITED DAYTIME USE PERMITS IN
215
Recommendation:

Adopt Ordinance No. 1710 (2022 Series) entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, Amending Title 10, Chapter 36 (Stopping, Standing and Parking for Certain Purposes or in Certain Places), of the San Luis Obispo Municipal Code Allowing for the Issuance of Limited Daytime Use Permits in the Dana Street Parking District.”

5.i. 2022 LEGISLATIVE PLATFORM 225
Recommendation:

As recommended by Council Members Marx and Shoresman,
adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, establishing the City Legislative Action Platform for 2022 and appointing the Council Member and Staff Person to act as liaison between the City of San Luis Obispo and the League of California Cities”; and

1. Provide direction to staff on the scope and application of the legislative platform related to advocacy for non-legislative items or particular projects; and

2. Appoint the Mayor, City Attorney, and City Manager to act as the primary legislative liaisons between the League of California Cities and the City of San Luis Obispo.

3. 5.j. AUTHORIZE A REQUEST FOR PROPOSALS FOR A PUBLIC

SAFETY AUDIO RECORDING SYSTEM
255
Recommendation:

Authorize staff to advertise a Request for Proposals (RFP) to replace the City’s Public Safety Audio Recording Equipment; and

1. Authorize the City Manager to award the contract if the selected proposal is within the approved budget.

2. 5.k. ALLOCATION OF AFFORDABLE HOUSING FUNDS TO THE

HOUSING AUTHORITY OF SAN LUIS OBISPO (HASLO) FOR THE
ANDERSON HOTEL ($1.7M) AND TO TRANSITIONS MENTAL
HEALTH ASSOCIATION FOR PALM STREET STUDIOS ($300K)
285
Vice Mayor Christianson declared a conflict on this item. (Vice Mayor Christianson recused herself from this item but to her employment with Transitions Mental Health.)
Recommendation:

Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, Approving Affordable Housing Fund Awards to the Housing Authority of San Luis Obispo for the Anderson Inn in the Amount of $1,700,000 and Transitions Mental Health Association for the Palm Street Studios in the Amount of $300,000” allocating a total of $2,000,000 of State and Local Fiscal Recovery funds to be appropriated for the purpose of funding eligible affordable housing projects in the 2022-23 Supplemental Budget, as follows:

Approve an allocation of Affordable Housing Funds in the amount of $1,700,000 to assist the Housing Authority of San Luis Obispo (HASLO) with the acquisition and rehabilitation of the Anderson Hotel (68 units for extremely low-income, special needs people); and

1. Approve an allocation of Affordable Housing Funds in the amount of $300,000 to assist Transitions Mental Health
Association (TMHA) with the property acquisition and
rehabilitation for 8 supportive housing apartments that will be

2. dedicated to low-income persons, located at 1118 Palm Street.

5.l. REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF SAN LUIS

OBISPO AND CONNECT SLO PARTNERS, LLC
311
Mayor Stewart declared a conflict on this item. (Mayor Stewart recused herself due to the project being with 500 feet of her residence.) Recommendation:

Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Reimbursement Agreement with Connect SLO Partners, LLC, from Transportation Development Impact Fees”.

6. PUBLIC HEARING AND BUSINESS ITEMS

6.a. REVIEW AND ACCEPTANCE OF THE 2021 GENERAL PLAN
ANNUAL REPORT (Estimated Time: 30 minutes)
483
Recommendation:

As recommended by the Planning Commission, receive and file the 2021 General Plan Annual Report.

6.b. INTRODUCTION OF AN ORDINANCE TO AMEND FRANCHISE

AGREEMENTS WITH SAN LUIS GARBAGE COMPANY TO
IMPLEMENT SENATE BILL 1383 (Estimated Time: 15 minutes) 561
Recommendation:

Introduce an Ordinance entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, amending and restating its existing franchise with San Luis Garbage Company to implement Senate Bill 1383 requirements.”

6.c. REVIEW OF THE 2022 SOLID WASTE RATE STUDY AND APPROVE

A RESOLUTION ESTABLISHING INTEGRATED SOLID WASTE
RATES (Estimated Time: 30 minutes)
749
Recommendation:

Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, establishing Integrated Solid Waste Rates”, provided there is not a majority protest against such increase.

6.d. COMMUNITY WORKFORCE AGREEMENT: PHASE 2 DATA

ANALYSIS, OUTREACH, AND DRAFT POLICY DEVELOPMENT
(Estimated Time: 60 minutes)
1095
Recommendation:

Authorize staff to negotiate a Community Workforce Agreement with the Tri-Counties Building and Construction Trades Council to include the Cultural Arts District Parking Structure (vertical construction component only), Prado Road Interchange, and Public Safety Center projects, including a 60% local worker participation goal and excluding prevailing wage services provided through professional services agreements.

6.e. INTRODUCTION OF AN ORDINANCE TO APPROVE SAN LUIS

OBISPO POLICE DEPARTMENT MILITARY EQUIPMENT USE
POLICY 709 (Estimated Time: 30 minutes)
1155
Recommendation:

Introduce an Ordinance entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, adopting a Military Equipment Use Policy” and approving continued use of military equipment by the agency in accordance with Assembly Bill No. 481.

7. LIAISON REPORTS AND COMMUNICATIONS
Not to exceed 15 minutes. Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)

8. ADJOURNMENT
The next Regular Meeting of the City Council will be held on May 3, 2022 with Closed Session starting at 4:30 p.m. and the Regular Meeting following at 6:00 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

LISTENING ASSISTIVE DEVICES for the hearing impaired - see the Clerk.

The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410.

City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100.

Item 5b
Department: Community Development
Cost Center: 4003
For Agenda of: 4/19/2022
Placement: Consent
Estimated Time: N/A
FROM: Michael Codron, Community Development Director
Prepared By: Hal Hannula, Sup Senior Civil Engineer and Rachel Cohen, Senior Planner SUBJECT: ACKNOWLEDGEMENT OF REGIONAL TRANSIT AUTHORITY’S

COMPLIANCE WITH PROJECT CONDITIONS OF APPROVAL

RECOMMENDATION
Authorize the City Manager to execute a “Project Condition Acknowledgement Agreement” with the San Luis Obispo Regional Transit Authority (RTA) acknowledging RTA’s compliance with Resolution No. PC-1007-19 Conditions of Approval 43 and 45 by paying a fee to satisfy its obligation to construct a portion of the future Elks Lane.

DISCUSSION
Background
On July 24, 2019, the Planning Commission approved RTA’s development of a 31,250 square foot operation, administration, and maintenance facility on RTA’s property located at 253 Elk’s Lane, San Luis Obispo subject to conditions of approval set forth in Resolution No. PC-1007-19. As RTA nears completion of the project and prepares for occupancy and use of the facility, RTA and City staff have identified two conditions of approval that require further discussion and evaluation (the “Conditions,” Attachment A):
 Condition 43 provides: “prior to building permit issuance, the applicant shall provide a preliminary design of the realignment of Elks Lane along the project frontage to the satisfaction of the Public Works Department…”  Condition 45 provides: “prior to issuance of building permit the property owner/applicant shall enter into a covenant agreement for the construction of public improvements for the Elks Lane realignment along the property frontage…” RTA has completed full street improvements along its Elks Lane property frontage (curb, gutter, sidewalk) and constructed travel lanes as well as a temporary T-intersection at the intersection of the old Elks Lane and the new Elks Lane, which will extend behind RTA and 40 Prado before connecting to Prado Road in its new alignment to the east of 40 Prado. The T-intersection is a temporary measure until a sweeping curve can be installed at this location that will be built in conjunction with the Prado Road Interchange Project.

Item 5b
The completion of the Elks Lane design with a sweeping curve requires acquisition of a small portion of private property at the Sunset Drive-In Theater, and must be constructed simultaneously with the Prado Interchange Project to avoid additional “throw-away” improvements.

Under the circumstances, the Public Works Department has concluded that it is more efficient for the realignment of Elks Lane to be constructed by the City as a component of the Prado Interchange Project instead of requiring RTA to design and construct the realignment, per Condition of Approval No. 45. To this end, the Public Works Director recommends that the City execute an agreement (Attachment B) with RTA allowing RTA to pay an upfront fee, in the amount of $351,182 to satisfy their obligation.

Previous Council or Advisory Body Action
On July 24, 2019, the Planning Commission approved RTA’s development of a 31,250 square foot operation, administration, and maintenance facility on RTA’s property located at 253 Elk’s Lane. At the time, RTA had acquired the entire site and worked with the City and community to enable excess land to be subdivided and purchased by Community Action Partnership of San Luis Obispo (CAPSLO), which subsequently constructed the 40 Prado Homeless Services Center.

CAPSLO also has obligations for the construction of Elks Lane along its property boundary to the intersection with Prado Road. That project cannot be constructed until the final design for the Prado Road Interchange Project is completed to ensure that the location and elevations of the intersection are consistent with the design for Prado Road.

Planning for construction of the Prado Road Interchange Project is ongoing and currently scheduled to begin construction December 2025. The construction window is expected to last 48 months, including the overpass, ancillary roads and facilities, and other improvements necessary to open up the new roadway for operation.

Policy Context
The City’s General Plan includes policies and programs that support transit within the City and the County. Circulation Element Policy 3.1.1. states that “The City shall encourage transit accessibility, development, expansion, coordination and marketing throughout San Luis Obispo County to serve a broad range of local and regional transportation needs.” Land Use Element policy 10.4 states “The City shall encourage projects which provide for and enhance active and environmentally sustainable modes of transportation, such as pedestrian movement, bicycle access, and transit services.” In addition, the Land Use Element notes that property within the Sunset Drive-in Theater / Prado Road Area special focus area “may need to be designed to accommodate the Homeless Services center and/or transportation agency use.” This would include the development of the RTA project and the need to accommodate the Elk’s Lane realignment required as a part of the Prado Road Interchange Project. At this time, there is no project proposed for this special focus area and, as a result, the City will need to work with the property owner to accomplish the improvements necessary to complete the Elk’s Lane realignment.

Item 5b
Public Engagement
All public meetings noted above were properly noticed and held at the time and in the manner required by law. This staff report was published for public review one week prior to this Council meeting date.

CONCURRENCE
The City’s Public Works Department concurs with the recommendation and the City Attorney’s Office has reviewed the Project Condition Acknowledgement Agreement.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this report, because the recommended action of approving the agreement does not constitute a “Project” under CEQA Guidelines Section 15378. Further, RTA’s construction of the Elks Lane realignment along the property frontage is not required mitigation for the project pursuant to the Mitigated Negative Declaration adopted by the RTA Board on September 6, 2017, or the Addendum to the adopted MND adopted by the Planning Commission on July 24, 2019. Environmental analysis for construction of the future realignment of Elks Lane will be done with the Prado Road Interchange Project.

FISCAL IMPACT
Budgeted: No Budget Year: 2021-22
Funding Identified: Yes
Fiscal Analysis:

Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ $ $ $
State
Federal
Fees
Other:

Total $ $ $ $
The Prado Road Interchange Project is currently in the Project Approval/Environmental Document Phase (PA/ED). This work is funded and is expected to continue until Summer 2023 when the Project will enter into the Plans, Specifications, and Estimates (PS&E) Phase. At this time, the total project cost is estimated at $64.5 million. The cost estimate for the final design and construction of RTA’s Elks Lane frontage is $351,182, which is about .005% of the total project cost. The recommended agreement with RTA would offset the associated design and construction costs for the project, resulting in a de minimis fiscal impact to the City.

Item 5b

ALTERNATIVES
Council could decide not to approve the agreement with RTA acknowledging that a payment in lieu of construction satisfies conditions of approval 43 and 45. This action is not recommended by staff because RTA has already constructed a Tintersection that will function satisfactorily until the ultimate design can be implemented with the Prado Road Interchange Project.

ATTACHMENTS
A - Planning Commission Resolution No. PC 1007-19 (2019 Series) B - Draft Agreement with San Luis Obispo County Regional Transit Authority

RESOLUTION NO. PC-1007-19

A RESOLUTION OF THE SAN LUIS OBISPO PLANNING COMMISSION APPROVING THE DEVELOPMENT OF A 31,250-SQUARE FOOT

OPERATION, ADMINISTRATION AND MAINTENANCE FACILITY

FOR THE REGIONAL TRANSIT AUTHORITY (RTA), INCLUDING A

REQUEST FOR A FENCE HEIGHT EXCEPTION TO ALLOW A FENCE
OF A MAXIMUM OF 8 FEET WHERE A RANGE OF HEIGHTS FROM 3
TO 6 FEET IS THE STANDARD MAXIMUM WITH A MITIGATED

NEGATIVE DECLARATION OF ENVIRONMENTAL REVIEW AND

ADDENDUM AS REPRESENTED IN THE STAFF REPORT AND
ATTACHMENTS DATED JULY 24, 2019 (253 ELKS LANE, ARCH-0200- 2019 & EID-0201-2019)
WHEREAS, the Architectural Review Commission of the City of San Luis Obispo conducted a public hearing in the Council Hearing Room of City Hall, 990 Palm Street, San Luis Obispo, California, on June 17, 2019, recommending the Planning Commission find the project consistent with the Community Design Guidelines, pursuant to a proceeding instituted under ARCH-0200-2019, Geoff Straw, applicant; and
WHEREAS, the Planning Commission of the City of San Luis Obispo conducted a public hearing in the Council Chamber of City Hall, 990 Palm Street, San Luis Obispo, California, on July 24, 2019, pursuant to a proceeding instituted under ARCH-0200-2019 & EID-0201-2019, Geoff Straw, applicant; and
WHEREAS, the Planning Commission of the City of San Luis Obispo has duly considered all evidence, including the testimony of the applicant, interested parties, and evaluation and recommendations by staff, presented at said hearing.

WHEREAS, notices of said public hearings were made at the time and in the manner required by law; and
NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of San Luis Obispo as follows:

SECTION 1. Environmental Review. A Mitigated Negative Declaration was adopted by the RTA Board on September 6, 2017 (SCH# 2017071040). The Planning Commission hereby adopts the Addendum to the adopted Mitigated Negative Declaration of Environmental Review, finding that: 1) the minor technical changes addressed in the Addendum do not materially change the findings and conclusions of the adopted Mitigated Negative Declaration; 2) no substantial changes are proposed or would occur that would require major revisions to the adopted Mitigated Negative Declaration; 3) no new significant environmental effects are identified and there would not be a substantial increase in the severity of previously identified significant effects; 4) the modified mitigation measure AQ-3 is more effective in mitigating the potential significant effects and it will not cause any potentially significant effects on the environment; 5) the project would not result in any significant effects that would be substantially more severe than what was

Resolution No. PC-1007-19
253 Elks Lane, ARCH-0200-2019 & EID-0201-2019

identified in the adopted Mitigated Negative Declaration; and 6) the applicant will comply with all adopted mitigation measures.

Air Quality
AQ‐1 Measures to Reduce Fugitive Dust During Construction. Implementation of the following mitigation measures, as recommended by the San Luis Obispo County APCD, would be required to minimize construction fugitive dust emissions and help ensure that construction emissions remain at a less than significant level.
• Reduce the amount of the disturbed area where possible; • Water trucks or sprinkler systems shall be used during construction in sufficient quantities to prevent airborne dust from leaving the site. Increased watering frequency shall be required whenever wind speeds exceed 15 mph. Reclaimed (non‐potable) water shall be used whenever possible;
• All dirt stockpile areas shall be sprayed daily as needed; • Permanent dust control measures identified in the approved project revegetation and landscape plans shall be implemented as soon as possible following completion of any soil disturbing activities;
• Exposed ground areas that are planned to be reworked at dates greater than one month after initial grading shall be sown with a fast germinating, non‐invasive grass seed and watered until vegetation is established;
• All disturbed soil areas not subject to revegetation shall be stabilized using approved chemical soil binders, jute netting, or other methods approved in advance by the SLOAPCD;
• All roadways, driveways, sidewalks, etc. to be paved shall be completed as soon as possible after grading unless seeding or soil binders are used;
• Vehicle speed for all construction vehicles shall not exceed 15 mph on any unpaved surface at the construction site;
• All trucks hauling dirt, sand, soil, or other loose materials are to be covered or shall maintain at least two feet of freeboard (minimum vertical distance between top of load and top of trailer) in accordance with California Vehicle Code Section 23114; • Install wheel washers where vehicles enter and exit unpaved roads onto streets, or wash off trucks and equipment leaving the site;
• Sweep streets at the end of each day if visible soil material is carried onto adjacent paved roads. Water sweepers with reclaimed water shall be used where feasible; • All of these fugitive dust mitigation measures shall be shown on grading and building plans; and
• The contractor or builder shall designate a person or persons to monitor the fugitive dust emissions and enhance the implementation of the measures as necessary to minimize dust complaints, reduce visible emissions below 20 percent opacity, and to prevent transport of dust offsite. Their duties shall include holidays and weekend periods when work may not be in progress. The name and telephone number of such persons shall be provided to the SLOAPCD Compliance Division prior to the start of any grading, earthwork or demolition.

Resolution No. PC-1007-19
253 Elks Lane, ARCH-0200-2019 & EID-0201-2019

AQ‐2 Measures to Reduce Construction Equipment Emissions. • Maintain all construction equipment in proper tune according to the manufacturer’s specifications;
• Fuel all off‐road and portable diesel-powered equipment with ARB certified motor vehicle diesel fuel (non‐taxed version suitable for use off‐road); • Use diesel construction equipment meeting ARB’s Tier 2 certified engines or cleaner offroad heavy‐duty diesel engines, and comply with State Off‐road Regulation; • Use on‐road heavy‐duty trucks that meet the ARB’s 2007 or cleaner certification standard for on‐road heavy‐duty diesel engines, and comply with State On‐Road Regulation; • Construction or trucking companies with fleets that do not have engines in their fleet that meet the engine standards identified in the above two measures (e.g., captive of NOX exempt area fleet) may be eligible by proving alternative compliance; • All on‐ and off‐road diesel equipment shall not idle for more than five minutes. Signs shall be posted in the designated queuing areas and on job sites to remind drivers and operators of the five‐minute idling limit;
• Diesel idling within 1,000 feet of sensitive receptors is not permitted; • Staging and queuing areas shall not be located within 1,000 feet of sensitive receptors; • Electrify equipment when possible;
• Substitute gasoline‐powered in place of diesel‐powered equipment, where feasible; and • Use alternatively fueled construction equipment on‐site where feasible, AQ‐3 Measures to Reduce Operational Idling Emissions. To help reduce the emissions impact from diesel buses and equipment at the proposed facility, RTA will implement California Diesel Idling Regulations; On-road diesel vehicles shall comply with Section 2485 of Title 13 of the California Code of Regulations, consistent with local requirements and procedures by the San Luis Obispo County Air Pollution Control District.

Biological Resources
BIO‐1 Nesting Birds. To avoid disturbance of nesting and special‐status birds, including raptorial species protected by the MBTA and CFGC, activities related to the project, including, but not limited to, vegetation removal, ground disturbance, and construction and demolition shall occur outside of the bird breeding season (February 15 through September 1), when possible. If construction must begin during the breeding season, then a pre‐construction nesting bird survey shall be conducted by a Qualified Biologist no more than one week prior to initiation of ground disturbance and vegetation removal activities to determine the presence/absence of nesting birds within the project site. The California Department of Fish and Wildlife generally considers an appropriate buffer of 100 feet for passerines and 300 feet for raptors. The Qualified Biologist shall perform at least two hours of pre‐construction monitoring of the nest to characterize “typical” bird behavior. The Qualified Biologist shall monitor the nesting birds and shall increase the buffer if the Qualified Biologist determines the birds are showing signs of unusual or distressed behavior due to project activities. Atypical nesting behaviors that may cause reproductive harm include but are not limited to, defensive flights/vocalizations directed towards project personnel, standing up from a brooding position, and flying away from the nest. The Qualified Biologist shall have

Resolution No. PC-1007-19
253 Elks Lane, ARCH-0200-2019 & EID-0201-2019

authority, through the Resident Engineer, to order the cessation of all project activities if the nesting birds’ exhibit atypical behavior which may cause reproductive failure (nest abandonment and loss of eggs and/or young) until an appropriate buffer is established. To prevent encroachment, the established buffer(s) shall be clearly marked by high visibility material. The established buffer(s) shall remain in effect until the young have fledged or the nest has been abandoned as confirmed by the Qualified Biologist. Any sign of nest abandonment shall be reported to California Department of Fish and Wildlife within 48 hours
BIO‐2 Invasive Plant Species. To minimize the spread of invasive plant species during project work, prior to construction all staff and contractors shall receive from a qualified botanist/biologist, invasive plant prevention training. The training shall provide an appropriate identification/instruction guide, a list of target species for the area, and a list of measures for early detection and eradication. Prior to construction, specific areas shall be designated for cleaning of tools, vehicles, equipment, clothing, footwear, and any other gear to be used on site. During construction, before entering and exiting the work site, all tools, equipment, vehicles, clothing, footwear, and other gear shall be thoroughly cleaned to remove soil, seeds, and plant parts. The reproductive parts (seeds, mature flowers, roots and shoots, as well as other parts of species that reproduce in a vegetative manner) shall be removed, stored in sealed containers, transported sealed, and appropriately disposed of at a certified landfill. All disturbed areas that are not converted to hardscape shall be hydroseeded with a mix of locally native species upon completion of work in the area. In areas where construction is ongoing, hydro‐seeding shall occur in those areas where no construction activities have occurred within six weeks of ground disturbance. If exotic species invade the area prior to hydro‐seeding, weed removal shall occur in consultation with a qualified botanist/biologist.

Cultural Resources
CUL‐1 Archeological Testing Program. Prior to project related ground disturbance, an Extended Phase I (XPI) archaeological testing program shall be performed within the project area of potential effect (APE). This study should be conducted by a qualified archaeologist under the direction of a qualified principal investigator and in accordance with CEQA and Section 106. The qualified archaeologist should prepare a testing plan designed to establish the presence or absence and extent of archaeological deposits within the direct APE. An XPI conducted prior to project construction could reduce potential delays caused by unanticipated finds during construction by informing the applicant of what types of resources may exist on the property and where. In the event that a subsurface resource is found during the XPI, additional studies such as a Phase II investigation may be required to determine if the resource is eligible for the CRHR and/or the NRHP. The results of the XPI will also determine whether additional mitigation such as monitoring will be necessary.

XPI testing should be observed by a Native American monitor.

CUL‐2 Monitoring by Qualified Archaeologist. A qualified principal investigator, defined as an archaeologist who meets the Secretary of the Interior’s Standards for professional archaeology (36 CFR 61), shall be retained to carry out all mitigation measures related to archaeological and historical resources (hereafter principal investigator). Monitoring shall involve inspection of subsurface construction disturbance at or in the immediate vicinity of known sites, or at locations

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that may harbor buried resources that were not identified on the site surface.

CUL‐3 Unanticipated Discovery of Human Remains. The discovery of human remains is always a possibility during ground disturbing activities. If human remains are found, the State of California Health and Safety Code Section 7050.5 states that no further disturbance shall occur until the county coroner has made a determination of origin and disposition pursuant to Public Resources Code Section 5097.98. In the event of an unanticipated discovery of human remains, the San Luis Obispo County coroner must be notified immediately. If the human remains are determined to be prehistoric, the coroner will notify the Native American Heritage Commission (NAHC), which will determine and notify a most likely descendant (MLD). The MLD shall complete the inspection of the site within 48 hours of notification and may recommend scientific removal and nondestructive analysis of human remains and items associated with Native American burials.

Geology and Soils
GEO‐1 Conduct Geotechnical Investigation and Soil Remediation. Prior to construction activities, a preliminary geotechnical investigation shall be conducted to determine the presence or absence of unstable soils or soils that would become unstable during a seismic event, including the potential for liquefaction at the project site. The geotechnical investigation shall be conducted by trained engineers and shall comply with ASTM approved methodologies. Based on the results of the preliminary geotechnical investigation, unstable soils or soil that would become unstable during a seismic event shall be remediated to ensure that on‐site soils would provide adequate structural support for proposed structures. All on‐site structures, transportation infrastructure and subgrades shall comply with applicable methods of the California Building Code and all transportation infrastructures shall comply with the most current California Department of Transportation design standards. Soil remediation may be achieved through, for example, structural piers, excavation of unstable soils, importation of clean, engineered fill, compaction of existing on‐site soils, improvement of sub‐surface drainage, or a combination of methodologies.

Noise
NOI‐1 Construction Vehicle Travel Route. Construction vehicles and haul trucks shall utilize roadways which avoid residential neighborhoods and sensitive receptors, where possible. The applicant shall submit a proposed construction vehicle and hauling route for City review and approval prior to grading/building permit issuance. The approved construction vehicle and hauling route shall be used for soil hauling trips prior to construction as well as for the duration of construction.

NOI‐2 Construction Activity Timing. Except for emergency repair of public service utilities, or where an exception is issued by the Community Development Department, no operation of tools or equipment used in construction, drilling, repair, alteration, or demolition work shall occur daily between the hours of 7:00 PM and 7:00 AM, or any time on Sundays, holidays, or after sunset, such that the sound creates a noise disturbance that exceeds 75 dBA for single family residential, 80 dBA for multi‐family residential, and 85 dBA for mixed residential/commercial land uses

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across a residential or commercial property line.

NOI‐3 Construction Equipment Best Management Practices (BMPs). For all construction activity at the project site, noise attenuation techniques shall be employed to ensure that noise levels are maintained within levels allowed by the City of San Luis Obispo Municipal Code, Title 9, Chapter

9.12 (Noise Control). Such techniques shall include:
• Sound blankets on noise‐generating equipment.
• Stationary construction equipment that generates noise levels above 65 dBA at the project boundaries shall be shielded with barriers that meet a sound transmission class (a rating of how well noise barriers attenuate sound) of 25.
• All diesel equipment shall be operated with closed engine doors and shall be equipped with factory‐recommended mufflers.
• For stationary equipment, the applicant shall designate equipment areas with appropriate acoustic shielding on building and grading plans. Equipment and shielding shall be installed prior to construction and remain in the designated location throughout construction activities.
• Electrical power shall be used to power air compressors and similar power tools. • The movement of construction‐related vehicles, with the exception of passenger vehicles, along roadways adjacent to sensitive receptors shall be limited to the hours between 7:00 AM and 7:00 PM, Monday through Saturday. No movement of heavy equipment shall occur on Sundays or official holidays (e.g., Thanksgiving, Labor Day). • Temporary sound barriers shall be constructed between construction sites and affected uses.

NOI‐4 Neighboring Property Owner Notification and Construction Noise Complaints. The contractor shall inform residents and business operators at properties within 300 feet of the project site of proposed construction timelines and noise complaint procedures to minimize potential annoyance related to construction noise. Proof of mailing the notices shall be provided to the Community Development Department before the City issues a zoning clearance. Signs shall be in place before beginning of and throughout grading and construction activities. Noise‐related complaints shall be directed to the City’s Community Development Department.

Plan Requirements and Timing. Construction plans shall note construction hours, truck routes, and construction Best Management Practices (BMPs) and shall be submitted to the City for approval prior to grading and building permit issuance for each project phase. BMPs shall be identified and described for submittal to the City for review and approval prior to building or grading permit issuance. BMPs shall be adhered to for the duration of the project. The applicant shall provide and post signs stating these restrictions at construction site entries. Signs shall be posted prior to commencement of construction and maintained throughout construction. Schedule and neighboring property owner notification mailing list shall be submitted 10 days prior to initiation of any earth movement. The Community Development department shall confirm that construction noise reduction measures are incorporated in plans prior to approval of grading/building permit issuance. All construction workers shall be briefed at a pre‐construction meeting on construction hour limitations and how, why, and where BMP measures are to be implemented. A workday

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schedule will be adhered to for the duration of construction for all phases.

Monitoring. City staff shall ensure compliance throughout all construction phases. Building inspectors and permit compliance staff shall periodically inspect the site for compliance with activity schedules and respond to complaints.

Tribal Cultural Resources
TCR‐1 Native American Monitor. A Native American monitor shall be present during ground disturbing activities due to the area being identified as a culturally sensitive location. The monitor(s) shall be on‐site on a full‐time basis during earthmoving activities, including grading, trenching, vegetation removal, or other excavation activities.

TCR‐2 Unanticipated Discovery of Tribal Cultural Resources. In the event that archaeological resources of Native American origin are identified during project construction, a qualified archaeologist will consult with the City to begin Native American consultation procedures.

SECTION 2. Findings. The Planning Commission hereby grants final approval to the project (ARCH-0200-2019 & EID-0201-2019), based on the following findings:

1. As conditioned, the project will not be detrimental to the health, safety, and welfare of persons living or working at the site or in the vicinity because the project respects site constraints and will be compatible with the scale and character of the neighborhood.

2. The project is consistent with the Zoning Regulations, since the proposed building design complies with all property development standards including height, setbacks, coverage, floor area ratio, density, and parking for the Office zone with a Planned Development and Special Focus Overlays (O-PD-SF).

3. The project is consistent with the General Plan, Land Use Element Policies 3.5.1(D) and 5.1.1 because it promotes the location of a regional transportation agency near the intersections of South Higuera Street, Prado Road, and Highway 101 and supports the grouping of government offices that provide similar types of services for efficient service delivery.

4. The proposed project is consistent with Chapter 17.64. Airport (AOZ) Overlay Zone of the Zoning Regulations.

5. The project design is consistent with the City’s Community Design Guidelines Section 3.3, industrial development, and provides a design that is compatible with the proposed use and the characteristics of the surrounding neighborhood.

6. The project design is consistent with the Community Design Guidelines by providing a variety of architectural treatments and landscaping that add visual interest and articulation to the building and site design that are compatible with the design and scale of the existing structures in the surrounding neighborhood.

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7. No public purpose is served by strict compliance with the City’s fence height standards because the location, height, and extent of the proposed fence would not have a negative effect on the health, safety, or welfare of those living or working in the community.

8. Fencing will be located outside of the required sight distance triangles in order to ensure adequate sight distance at the driveways.

SECTION 3. Action. The project conditions of approval do not include mandatory code requirements. Code compliance will be verified during the plan check process, which may include additional requirements applicable to the project. The Planning Commission (PC) hereby grants final approval to the project with incorporation of the following conditions:

Planning Division

1. Final project design and construction drawings submitted for a building permit shall be in substantial compliance with the project plans approved by the Planning Commission for project ARCH-0200-2018. A separate, full-size sheet shall be included in working drawings submitted for a building permit that lists all conditions and code requirements of project approval listed as sheet number 2. Reference shall be made in the margin of listed items as to where in plans requirements are addressed. Any change to approved design, colors, materials, landscaping, or other conditions of approval must be approved by the Director or Architectural Review Commission, as deemed appropriate.

2. It shall be the responsibility of all owners of property offered for sale or for lease within the airport overlay zone (AOZ) to provide a disclosure prior to selling or leasing property in San Luis Obispo as specified in the airport land use plan.

3. Plans submitted for a building permit shall call out the colors and materials of all proposed building surfaces and other improvements. Colors and materials shall be consistent with the color and material board submitted with Architectural Review application.

4. Plans submitted for a building permit shall clearly depict the type of bicycle racks proposed, location and dimensions of all short and long-term bicycle parking. Sufficient detail shall be provided about the placement and design of bike racks to demonstrate compliance with relevant Engineering Standards and Community Design Guidelines, to the satisfaction of the Public Works and Community Development Directors.

5. Plans submitted for a building permit shall include recessed window details and all other details including but not limited to awnings, and railings. Plans shall indicate the type of materials for the window frames and mullions, their dimensions, and colors. Plans shall include the materials and dimensions of all lintels, sills, surrounds recesses and other related window features. Plans shall demonstrate the use of high-quality materials for all design features that reflect the architectural style of the project and are compatible with the neighborhood character, to the approval of the Community Development Director.

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6. Mechanical and electrical equipment shall be located internally. With submittal of working drawings, the applicant shall include sectional views of the building, which clearly show the sizes of any proposed condensers and other mechanical equipment. If any condensers or other mechanical equipment is to be placed on the roof, plans submitted for a building permit shall confirm that parapets and other roof features will adequately screen them. A line-of-sight diagram may be required to confirm that proposed screening will be adequate. This condition applies to initial construction and later improvements.

7. The location of any required backflow preventer and double-check assembly shall be shown on all site plans submitted for a building permit, including the landscaping plan. Construction plans shall also include a scaled diagram of the equipment proposed. Where possible, as determined by the Utilities Director, equipment shall be located inside the building within 20 feet of the front property line. Where this is not possible, as determined by the Utilities Director, the back-flow preventer and double-check assembly shall be located in the street yard and screened using a combination of paint color, landscaping and, if deemed appropriate by the Community Development Director, a low wall. The size and configuration of such equipment shall be subject to review and approval by the Utilities and Community Development Directors.

8. A final landscaping plan, including irrigation details and plans, shall be submitted to the Community Development Department along with working drawings. The legend for the landscaping plan shall include the sizes and species of all groundcovers, shrubs, and trees with corresponding symbols for each plant material showing their specific locations on plans.

Street trees species shall comply with City standards.

9. Plans submitted for building permit shall include a photometric plan, demonstrating compliance with maximum light intensity standards. The locations of all lighting, including bollard style landscaping or path lighting, shall be included in plans submitted for a building permit. All wall-mounted lighting fixtures shall be clearly called out on building elevations included as part of working drawings. All wall-mounted lighting shall complement building architecture. The lighting schedule for the building shall include a graphic representation of the proposed lighting fixtures and cut-sheets on the submitted building plans. The selected fixture(s) shall be shielded to ensure that light is directed downward consistent with the requirements of the City’s Night Sky Preservation standards contained in Chapter 17.70.100 of the Zoning Regulations.

10. In order to further reduce potential noise impacts, the east bay doors shall remain closed from 10:00 p.m. to 7:00 a.m. daily except for egress and ingress.

Engineering Division – Public Works/Community Development

11. Projects involving the construction of new structures generally requires that complete frontage improvements be installed or that existing improvements be upgraded per city standard. MC

12.16.050.

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12. New curb, gutter, sidewalk, street paving, signing, striping, and driveway approach improvements are normally required as a condition of development permits and would be constructed in accordance with City Engineering Standards and Standard Specifications.

Because of the timing with the design and construction of the Prado Road overpass, the City has approved the deferral of some or all of the standard street improvements along Elks, Prado, and the Elks realignment. The applicant/property owner should provide a written request to defer said improvements. If deferred, a covenant agreement shall be recorded to complete the frontage improvements in the future.

13. Interim access and utility connections shall be approved to the satisfaction of the City and serving utility companies.

14. The building permit plan submittal shall include all required parking lot improvements, dimensions, space dimensions, maneuverability, materials, space and aisle slopes, drainage, pavement marking, signage, and striping in accordance with the Parking and Driveway Standards and disabled access requirements of the CBC.

15. The building plan submittal shall show and note the right-of-way width, location of frontage improvements, front property line location, offers of dedication, and all easements. All existing and proposed improvements located within the public right-of-way shall be shown for reference.

16. The building plan submittal shall include a complete site utility plan. All existing and proposed utilities along with utility company meters shall be shown. Existing underground and overhead services shall be shown along with any proposed alterations or upgrades. All work in the public right-of-way shall be shown or noted.

17. All new wire services to the new structure(s) including electrical service, phone, fiber, and cable TV shall be placed underground. The undergrounding of utilities shall be completed without a net increase in the number of required utility poles.

18. New streetlight(s) may be required along the realigned Elks frontage depending upon whether temporary access or complete frontage improvements will be constructed.

19. The building plan submittal shall include a complete grading, drainage and topo plan. The grading and drainage plan shall show existing structures and grades located within 15’ of the property lines in accordance with the grading ordinance. The plan shall consider historic offsite drainage tributary to this property that may need to be conveyed along with the improved on-site drainage. This development will alter and/or increase the storm water runoff from this site. The improved or altered drainage shall be directed to the street and not across adjoining property lines unless the drainage is conveyed within recorded easements or existing waterways.

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20. The building plan submittal shall show and note compliance with the Post Construction Stormwater Regulations as promulgated by the Regional Water Quality Control Board for development projects. Post Construction Plan checklists are available on the City website or by request. An operations and maintenance manual will be required for the post-construction stormwater improvements.

21. The building plan submittal shall include a Private Stormwater Conveyance System Management and Maintenance Agreement (Operations and Maintenance Agreement) on a form provided by the City. The agreement shall be recorded and shall reference any separate maintenance program documents and the approved building plans.

22. Water quality treatment systems, the treatment train, and maintenance BMP’s shall be included in an Operation and Maintenance Manual.

23. The final drainage report shall show and note compliance with Waterway Management Plan Drainage Design Manual. The final drainage report and building plan submittal shall show and note compliance with the Floodplain Management Regulations. The drainage report shall include a complete summary of any initial (Interim) drainage improvements vs. the final drainage improvements, strategy, and design. The report shall clarify what future improvements may be required to accommodate the Elks Lane re-alignment.

24. The building plan submittal shall comply with the City’s Floodplain Management Regulations and the current Flood Insurance Rate Map. City/FEMA regulations require elevation and/or floodproofing to at least 1’ above the Base Flood Elevation (BFE). Floodproofing to a freeboard height of 2’ above the BFE may provide better flood protection/reduced flood insurance premiums and is recommended.

25. The building plan submittal shall include a detailed site plan exhibit to show the scope of improvements, alterations, and demolitions required to accommodate the future Elks Lane realignment as currently contemplated. The plan shall consider final parking lot access, site improvements, circulation, utility relocations, site lighting, and landscaping. A covenant agreement to remove, alter, or relocate the existing improvements to accommodate the Elks Lane re-alignment shall be recorded prior to final inspection approvals, if applicable.

26. One 15-gallon street tree is generally required for each 35 lineal feet of frontage as a condition of development. Some street tree planting may be deferred and included in a covenant for future planting/improvements if specifically approved for deferral by the City Arborist and Community Development Director.

27. The City supports the proposed tree removals and the proposed compensatory on-site tree plantings as shown in the ARC plans. Additional landscape/buffer trees may be required along the Prado and Elks frontages outside the proposed security fencing. The final tree planting requirement and species shall be approved to the satisfaction of the Community Development Director and City Arborist depending upon the project timing, overpass project timing, and final designs.

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Utilities Department

28. Recycled water, or another non-potable water source, shall be used for construction water (dust control, soil compaction, etc.). An annual Construction Water Permit is available from the City’s Utilities Department. Recycled water is readily available east of the intersection of Elks Lane and Prado Road.

29. Prior to issuance of a building permit the development’s recycled water system shall have: a 12-inch recycled water system along the north boundary of the project, and within the Elks Lane realignment; approximately 650-ft of main. The new main will remain inactive (dry) until the final connection to the east is made onto Prado Road by the Day Center Improvements, therefore the project may use potable water from the north boundary to feed the irrigation system. A temporary connection can be made from the recycled water main available on Prado Road to service the project from the south boundary through an alignment meeting the Engineering Design Standards, and to the satisfaction of the Utilities Engineer.

30. Water flow rates and flow velocities shall comply with the requirements of the 2016 Potable Water Distribution System Operations Master Plan. Prior to issuance of a building permit the development’s water system shall have: (1) a 12-inch water main extending easterly along the new Elks Lane realignment up to the northeast corner of the project; and (2) approximately 650-ft of water main.

31. Sewer flow rates and flow velocities shall comply with the requirements of the 2016 Wastewater Collection System Infrastructure Renewal Strategy. Prior to issuance of a building permit the development’s sewer system shall have: a private sewer lateral adequately sized to convey the new sewer flows to a point near the east boundary of the project, and then temporarily discharge the flows south into the 48” sewer main along Prado Road. The Prado Road overcrossing may require the 48” sewer main to get relocated into the new Elks Lane Road realignment, which may trigger the need to re-direct the sewer flows from the east boundary of the project to a point located near the northeast corner of the project. The lateral relocation and re-direction of flow will not be in the scope of this proposed project, but the inverts need to be deep enough to re-direct the flows without the need of a private lift station.

32. Separate utilities, including water, sewer, gas, electricity, telephone, and cable TV shall be served to each lot to the satisfaction of the Public Works Department and serving utility companies. All public and private sewer mains/laterals shall be shown on the public improvement plans and shall be constructed per City Engineering Standards unless a waiver or alternate standard is otherwise approved by the City. The plans shall clearly delineate and distinguish the difference between public and private improvements. No sewer lift stations shall be used for the wastewater collection system given that preliminary designs demonstrate the ability to serve the development by a gravity sewer system.

33. All proposed utility infrastructure shall comply with the latest engineering design standards

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effective at the time the building permit is obtained, and shall have reasonable alignments needed for maintenance of public infrastructure. All public utilities shall be within the public right of way, and final alignment of all water and sewer mains to be approved by the Utilities Engineer.

34. All sewer and water infrastructure impacted by the proposed Elks Lane re-alignment and associated appurtenances shall be removed and replaced to the satisfaction of the Utilities Director.

35. Where automobiles are serviced, greased, repaired, or washed, separators shall be provided to prevent the discharge of oil, grease, and other substances harmful or hazardous to the City’s wastewater collection system consistent with City standards.

36. Final grades and alignments of all public and/or private water, recycled water, sewer and storm drains shall be approved to the satisfaction of the Public Works Director and Utilities Department. The final location, configuration, and sizing of on-site service laterals and meters shall be approved in conjunction with the review of the building plans, fire sprinkler plans, and/or public improvement plans.

37. The limit, extent, and method of termination for all public utilities shall be approved to the satisfaction of the City Utilities Engineer. The final design shall consider any on-going City maintenance of the same. Redundant mains or mainlines located with limited access for maintenance may need to be redesigned. The extension of mainlines along the project boundary/frontage may be required for orderly development.

38. The improvement plans shall show the location of all domestic and landscape water meters.

The plan shall include service lateral sizes and meter sizes. Sizing calculations may be required to justify service and meter sizing.

39. Irrigation systems using recycled water shall be designed and operated as described consistent with the City’s Procedures for Recycled Water Use, including the requirement that sites utilizing recycled water require backflow protection on all potable service connections. Three sets of irrigation plans shall be submitted for review during the City’s improvement plan and/or building permit review process.

40. The project’s Landscape Plan shall be consistent with provisions of the City’s maximum applied water allowance or (MAWA).

41. Management of refuse generations for waste, recyclables, and organics shall comply with state law per AB 1826 and the local waste management ordinance to reduce greenhouse gas emissions.

42. Driveways and access routes to all refuse receptacles shall be designed to accommodate the size and weight of the garbage trucks; a written confirmation from the San Luis Garbage Company shall be included in the building permit plans for the proposed project.

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253 Elks Lane, ARCH-0200-2019 & EID-0201-2019

Transportation Division – Public Works

43. Prior to building permit issuance, the applicant shall provide a preliminary design of the realignment of Elks Lane along the project frontage to the satisfaction of the Public Works Department. Preliminary plans shall be provided to show that the proposed project, site design, utility connections, horizontal, and vertical controls will generally accommodate a future re-alignment of Elks Lane. The plan shall include public utility main extensions/relocations into the re-aligned street.

44. Prior to issuance of building permit the property owner shall dedicate an irrevocable offer of public rights of way for the realignment of Elks Lane, Prado Road widening and interchange/overpass, subject to approval of the Director of Public Works.

45. Prior to issuance of building permit the property owner/applicant shall enter into a covenant agreement for the construction of public improvements for the Elks lane realignment along the property frontage. These improvements shall include curb, gutter, street paving, water and sewer utilities, and all necessary appurtenances per City standards. These improvements may include the removal and/or adjustment of any conflicts such as interim driveways, parking lots, basins, and swales.

46. The building plan submittal shall include applicable vehicle turning path analyses for site access driveways-both interim driveways along the existing Elks Lane alignment, and ultimate driveways along the future realigned segment of Elks Lane.

Fire Department

47. Water Supplies shall be in accordance with Sections 507 of the CFC. An approved water supply capable of providing the required fire flow for fire protection is required. The fire flow shall be determined using Appendix B of the CFC. Show locations of any nearby existing public fire hydrants. In addition to the 2 proposed private hydrants, a public hydrant will be required on the future Elks Lane roadway, near the double detector check valve backflow preventer. Show this public hydrant on plans.

Indemnification

48. The applicant shall defend, indemnify and hold harmless the City and/or its agents, officers and employees from any claim, action or proceeding against the City and/or its agents, officers or employees to attack, set aside, void or annul, the approval by the City of this project, and all actions relating thereto, including but not limited to environmental review (“Indemnified Claims”). The City shall promptly notify the applicant of any Indemnified Claim upon being presented with the Indemnified Claim and the City shall fully cooperate in the defense against an Indemnified Claim.

On motion by Commissioner Jorgensen, seconded by Commissioner McKenzie, and on the following roll call vote:

> \
' .

Resolution No. PC-1007-19
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A YES: Commissioners Jorgensen, McKenzie, Kahn, Vice Chair Dandekar, and Chair Wulkan NOES: None
RECUSED: Commissioner Quincey
ABSENT: Commissioner Stevenson
The foregoing resolution was passed and adopted this 24th day of July, 2019.

Planning Commission

Project Condition Acknowledgement Agreement
(Fee in lieu of Construction)
This Project Condition Acknowledgment Agreement (“Agreement”) made on ________________ (the “Effective Date”), by and between the San Luis Obispo Regional Transit Authority, a California joint powers authority (“RTA”) and the City of San Luis Obispo, a California municipal corporation and charter city (“City”).

WHEREAS, RTA has received final approval from the City (ARCH-200-2019 & EID-201-2019) to construct an approximately 31,250 square foot new operation, administration and maintenance facility (the “Project”) on RTA’s property located at 253 Elks Lane, San Luis Obispo (Resolution No. PC 1007-19); and
WHEREAS, City’s approval of the Project included conditions 43 and 45 (the “Conditions”), which required certain improvements to be made to Elks Lane that are now part of the City’s larger Prado Road Overpass project, which will realign Elks Lane to allow for the construction of the Overpass project; and
WHEREAS, in furtherance of the Conditions, RTA has constructed full street improvements to its property frontage (curb, gutter, sidewalk) and constructed travel lanes as well as a temporary “t” intersection at old Elks Lane and new Elks Lane as a temporary measure until the future realignment of Elks Lane is constructed with the Prado Overpass Project; WHEREAS, the timing of the Prado Road overpass and the Elks Lane realignment project is presently scheduled for 2025; and
WHEREAS, because of both efficiency and practical reasons, both City and RTA desire to establish an up-front fee instead of entering into a covenant requiring RTA to later physically construct that portion of the Elks Lane realignment project which is attributable to the Project.

NOW THEREFORE, City and RTA agree as follows:

1. The above recitals are true and correct and incorporated herein.

2. In lieu of RTA making any further physical improvements to Elks Lane in order to accommodate the currently developed “t” intersection with the future design of the Elks Lane realignment project as required by the Conditions, RTA shall pay City a fee in the amount of $351,182 (the “Fee”).

3. Upon payment of the Fee to City, the Conditions are fully satisfied.

4. That the persons executing this Agreement on behalf of the parties hereby warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so, the parties hereto are formally bound to the provisions of this Agreement.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their respective duly authorized officers and representatives as of the Effective Date.

CITY OF SAN LUIS OBISPO,
A California municipal corporation and
charter city
_____________________________________
Derek Johnson, City Manager
APPROVED AS TO FORM:
____________________________________
J. Christine Dietrick, City Attorney
City of San Luis Obispo

SAN LUIS OBISPO REGIONAL TRANSIT
AUTHORITY, a California joint powers
authority
______________________________________
Geoff Straw, Executive Director
APPROVED AS TO FORM:
_______________________________________
Jon Ansolabehere, Assistant County Counsel
San Luis Obispo Regional Transit Authority

1 Council Minutes
March 15, 2022, 5:00 p.m.

City Hall, 990 Palm Street, San Luis Obispo
Council Members

Present:

Council Member Jan Marx, Council Member Andy Pease,
Council Member Michelle Shoresman, Vice Mayor Carlyn
Christianson, Mayor Erica A. Stewart
City Staff Present: Derek Johnson, City Manager, Christine Dietrick, City Attorney, Teresa Purrington, City Clerk
_____________________________________________________________________

1. CALL TO ORDER
A Regular Meeting of the San Luis Obispo City Council was called to order on March 15, 2022 at 5:00 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo, by Mayor Stewart.

2. PLEDGE OF ALLEGIANCE
Council Member Pease led the Council in the Pledge of Allegiance.

3. PRESENTATIONS

3.a ADVISORY BODY RECOGNITION (30 MINUTES)
The Mayor and City Council recognized Advisory Body members for their service.

3.b PROCLAMATION - MONTH OF THE CHILD AND CHILD ABUSE

PREVENTION MONTH
Mayor Stewart presented a proclamation declaring the month of April as "Month of the Child and Child Abuse Prevention Month" to Melinda Sokolowski on behalf of CAPSLO.

3.c PROCLAMATION - SURVEYORS' WEEK
Mayor Stewart presented a proclamation declaring the week of March 20 - 26, 2022 as "Surveyors' Week" to George Marchenko on behalf of Wallace Group.

2 3.d PROCLAMATION - INTERNATIONAL TRANSGENDER DAY OF

VISIBILITY
Mayor Stewart presented a proclamation declaring March 31, 2022 as "International Transgender Day of Visibility" to Jamie Woolf on behalf of The Gala Pride and Diversity Center.

3.e CITY MANAGER REPORT
City Manager Derek Johnson provided a report on upcoming projects and a status update on COVID-19.

4. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
Public Comment:

Kris Roudebush
Steve Delmartini
--End of Public Comment--

5. CONSENT AGENDA
Motion By Vice Mayor Christianson
Second By Council Member Shoresman
To approve Consent Calendar Items 5a - 5c and 5e - 5l.

5.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Waive reading of all resolutions and ordinances as appropriate.

5.b MINUTES REVIEW - MARCH 1, 2022 COUNCIL MINUTES
Approve the minutes of the City Council meeting held on March 1, 2022.

5.c SECOND READING AND ADOPTION OF ORDINANCE NO. 1709 (2022 SERIES) AWARDING A FRANCHISE AGREEMENT TO PHILLIPS 66

PIPELINE LLC
Adopt Ordinance No. 1709 (2022 Series) entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, granting to Phillips 66 Pipeline LLC, a franchise to construct, operate and maintain pipelines for the transportation of oil and other specified materials in the City of San Luis Obispo.”

3 5.e AUTHORIZATION TO ADVERTISE TRANSIT FACILITY ELECTRIC VEHICLE CHARGING INFRASTRUCTURE, SPECIFICATION 1000535

1. Approve the project plans and specifications for the Transit Facility Electric Vehicle Charging Infrastructure, Specification Number 1000535; and

2. Authorize staff to advertise for bids; and

3. Authorize the Finance Director to appropriate American Rescue Plan Act (ARPA) funding and Low Carbon Transit Operations Program (LCTOP) funding upon award; and

4. Authorize the City Manager to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code for the bid total, if the lowest responsible bid is within the publicly disclosed funding limit of $950,000 and within the available project budget; and

5. Authorize the City Engineer to approve Contract Change Orders up to the available project budget; and

6. Approve a City Sole Source purchase from ChargePoint in an amount not to exceed $150,000 for the purchase of two ChargePoint Express 250 Chargers and authorize the Finance Director to execute and issue a Purchase Order upon receipt of final quote.

5.f REQUEST TO REMOVE THE PROPERTY AT 540 BUCHON STREET FROM THE CONTRIBUTING PROPERTIES LIST OF THE CITY’S

INVENTORY OF HISTORIC RESOURCES
As recommended by the Cultural Heritage Committee, adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, removing the Property at 540 Buchon Street from the Inventory of Historic Resources (HIST-0727-2021).”

5.g AUTHORIZATION TO ADVERTISE VERDE / LUNETA / RAMONA / BROAD SEWER PIPE REPLACEMENT, SPECIFICATION NO. 1000091

1. Approve the project plans and specifications for
Verde/Luneta/Ramona/Broad Sewer Pipe Replacement, Specification Number 1000091; and

2. Authorize staff to advertise for bids; and

3. Authorize the City Manager, or their designee to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code for the bid total, if the lowest responsible bid is within the publicly disclosed funding amount of $1,156,000; and

4. Authorize the City Engineer to approve Contract Change Orders up to the available project budget.

4 5.h AUTHORIZATION TO ADVERTISE ROADWAY SEALING 2022,
SPECIFICATION NO. 1000560

1. Approve the project plans and specifications for Roadway Sealing 2022, Specification Number 1000560; and

2. Authorize staff to advertise for bids; and

3. Authorize the City Manager to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code for the bid total, if the lowest responsible bid is within the publicly disclosed funding amount of $2,600,000; and

4. Authorize the City Engineer to approve Contract Change Orders up to the available project budget.

5.i AUTHORIZATION TO ENROLL IN THE FEDERAL EXCESS PERSONAL

PROPERTY PROGRAM
Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing participation in the Federal Excess Property (FEPP) Program in Accordance with United States Forest Service Cooperative Forestry Assistance Act (CFAA) of 1978.”

5.j AUTHORIZATION TO APPLY FOR FEDERAL EMERGENCY

MANAGEMENT AGENCY ASSISTANCE TO FIREFIGHTERS GRANT

1. Authorize the Fire Department to apply for a grant to the Federal Assistance to Firefighters Grant (AFG) Program in the amount of $46,981.41 to purchase Urban Search & Rescue equipment; and

2. Authorize the City Manager, or designee, to execute the grant documents and approve the budget changes necessary to appropriate the grant upon notification that the grant has been awarded.

5.k AWARD THE STORM DRAIN CULVERT REPAIRS BROAD STREET AT LEFF STREET, SPECIFICATION NO. 91156

1. Award a Construction Contract to Souza Engineering Contracting, Inc. in the amount of $365,611 for the Storm Drain Culvert Repairs Broad Street at Leff Street Project, Specification Number 91156; and

2. Approve a transfer of $470,000 from the Strom Drain Annual Asset Maintenance Account 90742 to the project account 91156; and

3. Authorize the City Engineer to execute contract change orders within available project budget.

5 5.l ADOPT A RESOLUTION OF INTENT TO AMEND THE CITY’S EXISTING

FRANCHISE AGREEMENTS WITH SAN LUIS GARBAGE COMPANY TO
IMPLEMENT STATE ORGANICS RECYCLING LAW (SB 1383)

REQUIREMENTS
Adopt a Resolution of Intent entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, declaring the City’s intent to adopt an Ordinance amending its existing franchise agreements with San Luis Garbage Company to implement Senate Bill 1383 requirements and set a public hearing for April 19, 2022” pursuant to the provisions of Article X of the City Charter.

5.d 2022 ANNUAL APPOINTMENTS TO CITY ADVISORY BODIES
Motion By Vice Mayor Christianson
Second By Council Member Marx
As recommended by the Council Liaison Subcommittees, make appointments to the City of San Luis Obispo's advisory bodies and continue to recruit for any unfilled vacant positions.

6. PUBLIC HEARING AND BUSINESS ITEMS

6.a ACCEPTANCE OF THE TRANSPORTATION DEVELOPMENT ACT AND FEDERAL SINGLE AUDITS FOR FISCAL YEAR 2020-21 (Estimated Time: 20 minutes)
Finance Director Brigitte Elke and Accounting manager Debbie Malicoat provided an in-depth staff report and responded to Council questions.

Public Comments:

None
---End of Public Comment---
Motion By Vice Mayor Christianson
Second By Council Member Marx
Review and accept the Transportation Development Act and Federal Single Audits for Fiscal Year 2020-21.

6 6.b FIRE DEPARTMENT ANNUAL REPORT (Estimated Time: 45 minutes) Fire Chief Keith Aggson and Senior Administrative Analyst James Blattler provided an in-depth staff report and responded to Council questions.

Public Comments:

None
---End of Public Comment---
Motion By Council Member Marx
Second By Council Member Shoresman
Receive and file the Fire Department’s 2021 Annual Report.

6.c 2018 AND 2019 TRAFFIC SAFETY REPORT (Estimated Time: 60 minutes)
Public Works Director Matt Horn, Transportation Planner Bryan Wheeler, and Transportation Manager Luke Schwartz provided an in-depth staff report and responded to Council questions.

Public Comments:

None
---End of Public Comment---
Motion By Vice Mayor Christianson
Second By Council Member Pease

1. Receive the combined 2018 and 2019 Traffic Safety Reports and recommended traffic safety measures; and

2. Modify the Traffic Safety Report/Vision Zero reporting process to improve focus and efficiency of the program to support the Vision Zero goal of eliminating severe injury and fatal collisions.

Ayes (4): Council Member Pease, Council Member Shoresman, Vice Mayor Christianson, and Mayor Stewart
Noes (1): Council Member Marx
CARRIED (4 to 1)

7 6.d INTRODUCE AN ORDINANCE TO AMEND TITLE 10 AND ADOPT A

RESOLUTION MODIFYING THE DANA STREET PARKING DISTRICT
(Estimated Time: 60 minutes)
Council Member Pease declared a conflict on this item and recused herself due to the proximity of her office to the Dana Street Parking District.

Public Works Director Matt Horn, Parking Program Manager Gaven Hussey, and Parking Services Supervisor Alex Fuchs provided an indepth staff report and responded to Council questions.

Public Comments:

Patricia Caspian
Gil Braga
Mary Mitchell
Derrick Williams
---End of Public Comment---
Motion By Vice Mayor Christianson
Second By Council Member Shoresman

1. Introduce an Ordinance entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Title 10, Chapter 36 (Stopping, Standing and Parking for Certain Purposes or in Certain Places), of the San Luis Obispo Municipal Code Allowing for the Issuance of Limited Daytime Use Permits in the Dana Street Parking District”; and

2. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, modifying the Preferential Parking Permit District for the Dana Street area of the City, establishing the issuance of Limited Daytime Use Permits for commercial properties immediately adjacent to the district boundaries.”
Ayes (2): Council Member Shoresman, and Vice Mayor Christianson Noes (2): Council Member Marx, and Mayor Stewart
Recused (1): Council Member Pease
TIED (2 to 2) Motion Failed

8 Motion By Mayor Stewart
Second By Council Member Marx

1. Introduce an Ordinance entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Title 10, Chapter 36 (Stopping, Standing and Parking for Certain Purposes or in Certain Places), of the San Luis Obispo Municipal Code Allowing for the Issuance of Limited Daytime Use Permits in the Dana Street Parking District”; and

2. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, modifying the Preferential Parking Permit District for the Dana Street area of the City, establishing the issuance of Limited Daytime Use Permits for commercial properties immediately adjacent to the district boundaries.” and

3. Direct staff to look into night time parking usage for the possible inclusion of the multifamily complex with more than 8 units.

Ayes (3): Council Member Marx, Council Member Shoresman, and Mayor Stewart
Noes (1): Vice Mayor Christianson
Recused (1): Council Member Pease
CARRIED (3 to 1)

6.e RESOLUTION IN SUPPORT OF UKRAINE AS THEY DEFEND AGAINST RUSSIA (Estimated Time: 15 minutes)
Assistant to the City Manager Hans Poschman provided an in-depth staff report and responded to Council questions.

Public Comments:

None
---End of Public Comment---
Motion By Council Member Marx
Second By Council Member Pease
Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, in support of the leaders and people of Ukraine as they defend against Russia’s massive military attack on their sovereign nation.” with the following modification in italics:

9 WHEREAS, the City of San Luis Obispo will take every appropriate action necessary to ensure that people of Russian origin in our cities will not be ostracized or discriminated against in any way as a result of the violent assault on Ukraine by the Russian government; and
NOW, THEREFORE, BE IT RESOLVED that the City of San Luis Obispo stands with the Ukrainian people in the defense of their sovereign nation, its democratic values, and their very lives; and BE IT FURTHER RESOLVED that we support the actions of the nation in bringing a peaceful resolution to the Russian government’s violent assault on the people and the leadership of Ukraine.

And the following added to the Resolution:

WHEREAS, the U.S. Conference of Mayors adopted a “Resolution In Support of the Leaders and People of Ukraine as They Defend Against Russia’s Massive Military Attack on Their Sovereign Nation” On March 4, 2022
WHEREAS, millions of refugees have already fled the worn torn Unitary Republic of Ukraine and millions of additional refugees may flee causing a significant humanitarian crisis and the need for world, state and local action to support displaced Ukrainian people;
Ayes (4): Council Member Marx, Council Member Pease, Council Member Shoresman, and Mayor Stewart
Noes (1): Vice Mayor Christianson
CARRIED (4 to 1)

7. LIAISON REPORTS AND COMMUNICATIONS
Council Member Marx provided an update on the IWMA, 3CE and the Air Pollution Control District.

Mayor Stewart reported on her participation with the drawing for the affordable housing unit in San Luis Ranch and informed the Council about Cuesta Teach-In being held virtually from 1:00 PM-4:00 PM on the March 30th.

10 8. ADJOURNMENT
The meeting was adjourned at 10:23 p.m. The next Regular City Council Meeting is scheduled for April 19, 2022 at 6:00 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

APPROVED BY COUNCIL: XX/XX/202X

1 Council Minutes
March 23, 2022, 3:30 p.m.

Council Hearing Room, 990 Palm Street, San Luis Obispo
Council Members

Present:

Council Member Jan Marx, Council Member Andy Pease,
Council Member Michelle Shoresman, Vice Mayor Carlyn
Christianson, Mayor Erica A. Stewart
City Staff Present: Derek Johnson, City Manager, Christine Dietrick, City Attorney, Mary Egan, Municipal Resource Group, Teresa Purrington, City Clerk
_____________________________________________________________________

1. CALL TO ORDER
A Special Closed Session Meeting of the San Luis Obispo City Council was called to order on March 23, 2022 at 3:30 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo, by Mayor Stewart.

2. PUBLIC COMMENT ON CLOSED SESSION ITEMS ONLY
Public Comment:

None
--End of Public Comment--

3. CLOSED SESSION ITEMS

3.a PUBLIC EMPLOYEE PERFORMANCE EVALUATION

3.a.1 CONFERENCE WITH LABOR NEGOTIATORS
Action: No reportable action was taken.

3.b PUBLIC EMPLOYEE PERFORMANCE EVALUATION

3.b.1 CONFERENCE WITH LABOR NEGOTIATORS
Action: No reportable action was taken.

2 3.c PUBLIC EMPLOYEE PERFORMANCE EVALUATION

3.c.1 CONFERENCE WITH LABOR NEGOTIATORS
Action: No reportable action was taken.

4. ADJOURNMENT
The meeting was adjourned at 5:40 p.m. The next Regular City Council Meeting is scheduled for April 19, 2022 at 6:00 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

APPROVED BY COUNCIL: XX/XX/2022

Item 5d
Department: Public Works
Cost Center: 5001
For Agenda of: 4/19/2022
Placement: Consent
Estimated Time: N/A
FROM: Matt Horn, Public Works Director
Prepared By: Brian Nelson, Deputy Public Works Director and City Engineer SUBJECT: 2022-2023 ROAD MAINTENANCE RECOVERY ACT (SB1) FUNDING

AND PROJECTS

RECOMMENDATION

1. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, to define a list of projects funded by the Road Repair and Accountability Act of 2017, Senate Bill 1, for Fiscal Year 2022-23 and allocate $440,582 of SB 1 Unassigned Fund Balance into the 2022-23 Capital Improvement Plan Budget”; defining a list of projects funded by the Road Repair and Accountability Act of 2017, Senate Bill 1, for Fiscal Year 2022-23; and

2. Approve the allocation of $440,582 of SB1 Fund Balance to the Streets Reconstruction and Resurfacing project budget for FY 2022-23.

Background
On April 28, 2017, the Governor signed Senate Bill 1 (SB1) (Beall, Chapter 5, Statutes of 2017), which is known as the Road Maintenance and Rehabilitation Act of 2017 (RMRA).

RMRA/SB1 addresses basic road maintenance, rehabilitation, and critical safety needs on both the state highway and local roadway systems. RMRA provides funding by charging:

1. An additional 12 cents per gallon on the gasoline excise tax effective November 1, 2017.

2. An additional 20 cents per gallon ion the diesel fuel excise tax effective November 2, 2017.

3. An additional vehicle registration tax called the “Transportation Improvement Fee” with rates based on the value of the motor vehicle effective January 1, 2018.

4. An additional $100 vehicle registration tax on zero emissions vehicles model year 2020 or later effective July 1, 2020.

Item 5d
Based on the latest forecasts, the City is estimated to receive approximately $1,049,877 of RMRA funding in FY 2022-231. RMRA funds are programmed into the financial plan to help fund eligible Capital Improvement Plan (CIP) projects. The California Transportation Commission (CTC) has published guidelines for programming and reporting on the use of RMRA funds. Annually on May 1st, the City must submit a project list to the CTC for the coming year and each October 1st, the City must submit a project expenditure report.

This report and City Council Resolution completes the City’s obligation for RMRA fund programming for Fiscal Year 2022-23.

Recommended Use of 2022-23 RMRA/SB1 Funding
Roadway Sealing 2022
The Roadway Sealing Project, planned for Summer 2022, is part of the City’s ongoing pavement management plan, which alternates between maintenance of neighborhood streets in even years, and maintenance and repair of arterial streets in odd years. This approach is intended to promote equity between residential and commercial areas and spread the benefits to the entire community.

The Roadway Sealing 2022 project will slurry seal neighborhood streets within Area 6 and 7. Also included with the Project are portions of Area 9 (Downtown Core) that were deferred from the 2021 Street Maintenance Project in order to not magnify the disruption and inconvenience that typically create impacts on downtown businesses. In addition to roadway maintenance, striping improvements and curb ramps will be constructed to meet current ADA and City standards. Furthermore, staff identified cost benefits to incorporating parking lot maintenance and bicycle pathway maintenance projects identified within the 2021-23 Financial Plan, including maintenance of the Islay Park parking lot and the Madonna Inn Pathway.

Recommended Use of Available RMRA/SB1 Fund Balance
Based on the City’s 2020-21 audited financials2, there is an undesignated SB1 fund balance of $440,582 due to several years of State SB1 revenues exceeding the City’s expenditures. Staff recommend using this funding to augment the 2022 Roadway Sealing Project.

1 “Local Streets and Roads - Projected Revenues.” California City Finance, http://californiacityfinance.com/LSRcicoSummaryFy22Fy23.pdf 2 “City of San Luis Obispo Annual Comprehensive Financial Report, FY 2020-21.” City of San Luis Obispo, https://www.slocity.org/home/showpublisheddocument/31535/637787056358070000

Item 5d
Previous Council or Advisory Body Action
At the March 15, 2022 City Council meeting, staff received Council authorization to advertise the Roadway Sealing 2022 project.

Policy Context
This action and the associated resolution are required by the CTC for the use of RMRA funds. The proposed projects are consistent with the Council’s adopted 2021-23 Financial Plan and Major City Goals.

Public Engagement
Public engagement is ongoing for the summer paving project proposed to be funded by SB1 funds. In additional, the public has an opportunity to comment on this item at or before the Council meeting.

CONCURRENCE
There is concurrence from the Finance Department through its review and approval of this report.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Section 15378. There are no environmental impact resulting from approval of this item. Individual projects funded under this revenue source will be required to satisfy environmental review, if required, as part of project development and approval process.

FISCAL IMPACT
Budgeted: Yes Budget Year: 2022-23
Funding Identified: Yes
Fiscal Analysis:

Funding Sources
Total
Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ $ $ $
State
Federal
Other: RMRA/SB1 $1,049,877 $1,049,877 $0
RMRA/SB1 Fund Balance $440,582 $440,582
Total $1,490,459 $1,490,459 $0 $

Item 5d
The recommendations in this report do two things:

1. Establishes a project list for the FY 2022-23. The establishment of this project list does not commit these RMRA funds. Council could, at any point prior to expenditure, change funding priorities or project allocations based upon changes in economic conditions that could impact SB1 revenue. Any project list changes would be communicated to the CTC via the annual expenditure report in October each year. The below table indicates the total SB1 funding contribution to be used for the 2022 Roadway Sealing Project. Council received a separate staff report at the March 15, 2022 meeting requesting authorization to advertise the project, which included total costs and general fund contributions to the work.

RMRA SB 1 Project List for FY 2022-23
Project 2022-23 Funding
2022 Roadway Sealing $1,049,877
Total $1,049,877
Estimated SB 1 2022-23
Revenue
$1,049,877

2. Approve the allocation of SB1 unassigned Fund Balance to the Streets Reconstruction and Resurfacing project to support upcoming pavement management including the 2022 Roadway Sealing project. If approved, this funding will be formally appropriated with the adoption of the FY 2022-23 CIP budget on June 7, 2022. Unused project budget would be carried over to the following fiscal year.

ALTERNATIVES
The City Council could deny adoption of the resolution to fund these Capital Improvement Plan projects using RMRA funds. This is not recommended as the projects are eligible for RMRA funding. These projects improve critical safety needs, maintain existing infrastructure, and further the City’s transportation multi-modal and climate action goals.

ATTACHMENTS
A - Draft Resolution adopting the list of projects to receive 2022-23 RMRA Funding and allocating $440,582 of unassigned SB1 fund balance into the 2022-23 CIP budget.

B - 2022 Area Sealing Map

R ______
RESOLUTION NO. _____ (2022 SERIES)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS

OBISPO, CALIFORNIA, TO DEFINE A LIST OF PROJECTS FUNDED BY THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, SENATE
BILL 1, FOR FISCAL YEAR 2022-23 AND ALLOCATE $440,582 OF SB 1 UNASSIGNED FUND BALANCE INTO THE 2022-23 CAPITAL

IMPROVEMENT PLAN BUDGET
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the California legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City are aware of the projects proposed for funding in the community and which projects have been completed each fiscal year; and WHEREAS, the City must include a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, in the City budget, which must include a description and the location of each proposed project, a proposed schedule for the projects’ completion, and the estimated useful life of the improvement; and
WHEREAS, the City will receive an estimated $1,049,877 in RMRA funding in Fiscal Year 2022-23 from SB 1; and
WHEREAS, this is the sixth year in which the City is receiving SB 1 funding and the funding will enable the City/County to continue essential road maintenance and rehabilitation projects, safety improvements, and increasing access and mobility options for the traveling public that would not have otherwise been possible; and WHEREAS, the City has undergone a robust public process to ensure public input into the community’s transportation priorities, and budgeting process that has been adopted by City Council and includes a full listing of Capital Improvements Plan projects and funding sources including SB-1; and
WHEREAS, the City used a Pavement Management System and other goals such as the complete streets elements and bicycle and pedestrian safety to develop the SB 1 project list to ensure revenues are being used on the highest-priority and most costeffective projects that also meet the community’s priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate streets/roads, sidewalks, and add active transportation infrastructure throughout the City this year and similar projects into the future; and

Resolution No. _____ (2022 Series) Page 2
R ______
WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in a “good” condition and this revenue will help the City increase the overall quality of its road system and over the next decade and make critical improvements to transportation that will assist in greenhouse gas emission reductions and active transportation safety; and WHEREAS, the SB 1 project list and overall investment in the City’s streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure and active transportation projects, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide; and,
WHEREAS, based on the 2020-21 audited financials, there is $440,582 in SB1 unassigned Fund Balance due to actual revenue exceeding expenditures that can be used to augment ongoing pavement management projects.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:

SECTION 1. The foregoing recitals are true and correct.

SECTION 2. The following project will be funded in-part with Fiscal Year 2022- 23 RMRA revenues:

Project Title: Roadway Sealing 2022
Project Description: Pavement Maintenance and Rehabilitation work in pavement areas 6, 7, and 9 (Downtown Core)
Project Location: Neighborhoods in the Laguna Lake area north of Madonna to City Limits, the Anholm neighborhood north of US 101 and West of HWY 1 to City limit, and the downtown core bordered by Nipomo, Pacific, Santa Rosa, and Palm Streets.

Estimated Project Schedule: Start July 2022 — Completion December 2022 Estimated Project Useful Life: 20 years
SECTION 3. The following previously proposed and adopted projects may also utilize Fiscal Year 2020-21 RMRA revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with RMRA revenues:

Project Title: San Luis Greenway Phase 2
Project Description: Construct a Class I bike path between Foothill and Ramona, and a Class IV two-way protected bikeway along Ramona from the Class I path to Broad Street.

Project Location: Foothill to Ramona and Ramona to Broad Street Estimated Project Schedule: Start Fall 2021 — Completion Spring 2022 Estimated Project Useful Life: 20 years

Resolution No. _____ (2022 Series) Page 3
R ______
SECTION 4. Amend the FY 2022-23 Adopted Budget to allocate $440,582 in SB1 unassigned Fund Balance to the Streets Reconstruction and Resurfacing project to augment ongoing pavement management projects, including the Roadway Sealing 2022 project.

Upon motion of Council Member ___________, seconded by Council Member ___________, and on the following roll call vote:

AYES:

NOES:

ABSENT:

The foregoing resolution was adopted this _____ day of _______________ 2022. ___________________________
Mayor Erica A. Stewart
ATTEST:
______________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
______________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ______________________. ___________________________
Teresa Purrington
City Clerk

AREA 6 AREA 7 LEGEND

STREETS TO BE SEALED
AREA 9 DOWNTOWN BOUNDARY -

SEALING TO BEGIN ON SEPTEMBER
1ST, 2022
AREA 6 & 7 BOUNDARIES
0 SCALE IN FEET
1500

Item 5e
Department: Human Resources
Cost Center: 2007
For Agenda of: 4/19/2022
Placement: Consent
Estimated Time: N/A
FROM: Nickole Domini, Human Resources Director
Prepared By: Brittani Roltgen, Interim Human Resources Manager SUBJECT: 2022 SUCCESSOR RESOLUTION FOR UNREPRESENTED

MANAGEMENT AND CONFIDENTIAL EMPLOYEE GROUPS

RECOMMENDATION

1. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, amending Management Compensation for Appointed Officials, Department Heads, and Management Employees and superseding previous Resolutions in conflict”; and

2. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, regarding compensation for the Unrepresented Confidential Employees and superseding previous Resolutions in conflict”; and

3. Adopt a revised Recruitment, Referral, and Retention Incentive Program; and

4. Adopt a Regular and Supplemental Employee Salary Schedule Effective April 14, 2022, as required by the California Public Employees Retirement System.

REPORT-IN-BRIEF
Three of the six employee groups’ resolutions outlining compensation and benefits are set to expire on June 30, 2022. The purpose of this report is to provide an overview of the conversations that have taken place with the Unrepresented Management and Confidential employee groups for successor resolutions. Three-year resolutions are recommended for the unrepresented groups which will provide adjustments to compensation to increase competitiveness in the market and to address recruitment and retention challenges. The increases proposed to compensation and benefits are incorporated into the City’s long-term financial forecast and are consistent with the City Council-adopted Compensation Philosophy. Negotiations are in progress with San Luis Obispo City Employees’ Association (SLOCEA), the third employee group whose agreement is set to expire in June 2022. Upon reaching a tentative agreement with SLOCEA, staff will return to Council with a recommended successor agreement.

Additionally, the report recommends revisions to the City’s Recruitment, Referral, and Retention Incentive Program to address existing recruitment and retention challenges.

Item 5e

DISCUSSION
Background
The Unrepresented Management and Confidential Resolutions are set to expire on June 30, 2022. At the expiration of a Resolution, the terms and conditions remain status quo pending adoption of a successor Resolution. Below is an overview of the two employee groups:

1. Unrepresented Management Employees. The City’s management group includes 103 employees: two appointed officials (the City Manager and the City Attorney), ten department heads (including the Assistant City Manager), and 91 other management employees. These are professional-level employees, exempt from the overtime provisions of the Federal Labor Standards Act (FLSA) and include first-line supervisors, program managers, senior planners and engineers, analysts, and other professionals.

2. Unrepresented Confidential Employees. The City’s confidential group includes eight employees in City Administration, Finance, Human Resources, and the City Attorney’s Office. These employees are designated as unrepresented in accordance with the Government Code 3507.5 and Employer-Employee Resolution 6620 because they are privy to information that affects employee relations and labor negotiations and therefore being represented could pose a conflict of interest.

Management and confidential employees are unrepresented, which means there are no formal negotiations as there are for represented employee groups. Management and confidential employees’ compensation and benefits are set by resolution and adopted by Council. The unrepresented groups met in mid-March to form a recommendation consistent with the City’s fiscal forecast and City Council-adopted Compensation Philosophy. The Compensation Philosophy states the importance of considering: 1) labor market comparability factors, 2) recruitment and retention challenges, 3) the history of salary increases by bargaining unit, 4) financial sustainability, and 5) economic indicators.

Item 5e
Labor Market Comparability Factors
As part of the Compensation Philosophy, the City periodically evaluates the fairness and competitiveness of its compensation structure. Staff presented the 2021 Benchmark Compensation Study Report (“2021 Report”) to Council on February 1, 2022. The report focused on the three employee groups, SLOCEA, Unrepresented Management, and Unrepresented Confidential, whose resolutions and agreements are expiring in June 2022. The 2021 Report found that, on average, SLOCEA, Unrepresented Management, and Confidential classifications were 7.4% under the median of comparison agencies when considering total compensation. As a general industry standard, classifications that survey within five (5%) percent of the market median are considered competitive. The results showed that just six (6) of the twenty-two (22) classifications surveyed, were considered competitive, with only one (1) classification being paid slightly above the median.

Recruitment and Retention Challenges
The City is committed to paying fair and competitive salaries to continue attracting and retaining talented, qualified, and experienced team members that provide the high-quality public services our community needs and expects as provided by policy, historic norms, values, etc.

The City is facing recruitment challenges that are impacting every department, in part due to the current compensation structure as noted during exit interviews and the overall malaise of the labor market. The City is experiencing qualified candidates dropping out during the process or not showing up to interviews. Some have declined job offers because other agencies’ compensation packages are more attractive. In some cases, highly qualified candidates choose not to apply because of the City’s compensation structure compared to other agencies in similar communities.

The City recognizes that salaries are not the only factor to consider when attracting and retaining talented, qualified, and experienced employees. Total compensation, nontraditional benefits, flexibility, and diversity, equity, and inclusion are all important considerations. But the City’s Compensation Philosophy states that to attract and retain talented, qualified, and experienced employees, the City will pay fair, competitive salaries that allow the City to provide the high-quality public services our community needs and expects. Additionally, the Public Employees’ Pension Reform Act (PEPRA) that took effect in January 2013 is putting additional pressure on employer salaries to attract and retain employees in the PEPRA retirement tier.

History of Salary Increases by Bargaining Unit
Since 2010, Unrepresented Confidential employees have received an effective salary increase of seven (7%) percent, while Unrepresented Management employees have received an effective increase of one (1%) percent. These effective salary adjustments are due to a combination of cost-of-living adjustments (COLAs) and equity adjustments, with an offset of a greater employee contribution towards CalPERS retirement.

Item 5e
Table 1: Net Increases for all Employee Groups from January 2010 to July 2022 Employee
Group
Current Term of
Contract/
Resolutions
Total
COLA
Total
Equity
Total
PERS
Pick Up
Net
Salary
Increase1
Future
Negotiated
Increases
SLOCEA 1/1/19 - 6/30/22 17% 2.6% to
12% (8%) 9% --
Management2 7/1/21 - 6/30/22 12% 5% to

15.7% (11%) 1% --
Confidential 7/1/21 - 6/30/22 18% 0% (11%) 7% --
Police
Officers’
Association
7/1/21 - 6/30/24 12% 8% (6%) 14% 5%3
Police
Management 7/1/19 - 6/30/23 17% 3.5% to
5% (3%) 13.5% --
Fire 1/1/21 - 12/31/23 19% 11% (12%) 17.5% 4%4
The Police Officers’ Association (POA) and Fire bargaining units are in the middle of multiyear agreements that include both equity adjustments to address market competitiveness and COLAs to keep pace with inflation rates.

At present, Unrepresented Management, Unrepresented Confidential, Fire, and Police Management groups are paying an additional 3% of the CalPERS employer cost. POA is currently paying an additional 3-6% of the CalPERS employer cost.

Financial Sustainability
Council’s adopted Labor Relations Objectives (Attachment H) and the Compensation Philosophy both speak to the City’s adopted policies of paying competitively to attract and retain well qualified employees while ensuring that ongoing increases in employee compensation can be supported by projected and sustainable levels of ongoing revenue. As evidenced in Table 1, above, this approach has necessitated periodic equity adjustments and has resulted in annual salary increases averaging less than an assumed two (2%) percent inflation rate.

1 Net Salary Increase is defined by across-the-board salary increases less the PERS retirement contribution.
2 Equity adjustments were provided to some classifications in Unrepresented Management and SLOCEA that were considered under market as a result of the 2014-2015 Benchmark Compensation Study. Due to the wide range and because not all classifications received adjustments, the equity increase was not included in the Net Salary Increase column for these two groups. 3 POA employees will receive a 5% salary increase in July 2023 which is a combination of COLAs and equity adjustments.
4 Fire employees will receive a 4% increase in July 2023 which is a combination of a COLAs and equity adjustments for sworn employees.

Item 5e
Over this time, the COLAs that Unrepresented Confidential and Unrepresented Management groups have been granted or negotiated have not kept pace with the assumed inflation rate. The Unrepresented Management group was granted the lowest percent increase over this time as a result of the group setting an example in times of financial hardship via downward compensation adjustments or CalPERS retirement costsharing. Lastly, the Unrepresented Management and Confidential employees are participating in retirement cost-sharing or paying a portion of the employer’s retirement contribution. SLOCEA is the only bargaining unit at the City that did not agree to retirement cost-sharing during the last two rounds of negotiations to achieve Council adopted Labor Relations Objective5 around retirement cost containment and share responsibility.

Economic Indicators
The Consumer Price Index (CPI) for San Francisco-Oakland-Hayward has averaged an increase of three (3%) percent per year over the past five years. However, CPI averaged

4.2% in 2021 largely due to the reopening of the economy, pent up demand, bouts of pandemic resurgence and extraordinary levels of financial liquidity which led to greater consumer demand and supply chain constraints, driving overall inflation to 7% in December 2021. Whether inflation is brought down to the Federal Reserve target of 2% is unknown and the latest forecasts are that it may take multiple years to smooth out economic factors that have contributed to high inflation. Russia’s attack on Ukraine certainly contributed to market volatility and uncertainty.

Summary of Key Changes in the Successor Resolutions for Unrepresented Management and Confidential Employee Groups:

1. Term of Resolution: April 19, 2022 to June 30, 2025

2. Cost of Living Adjustments (COLAs): COLAs are being provided to all classifications in an effort to keep pace with inflation rates. a. 1.5% COLA the first full pay period of July 2022
b. 3% COLA the first full pay period of July 2023
c. 3% COLA the first full pay period of July 2024

5 Labor Relations Objective #2: “Continue to make progress in the area of long-term systemic pension cost containment and reduction, including reversing the unfunded pension liability trend and other actions consistent with State law.”

Item 5e

3. Market Equity Adjustments: Effective April 14, 2022, provide market equity adjustments for unrepresented confidential, management, department heads, and appointed officials classifications, as outlined in Exhibit “B” of Attachments A and C to help address market competitiveness based on the 2021 Benchmark Compensation Study Report. The market equity adjustments, which vary by classification, will bring classifications in the unrepresented groups to an average of the market median.

4. Health Insurance Cost-Sharing: The City will continue the current formula for health insurance for 2023, 2024, and 2025 calendar years whereby the City’s contribution will be calculated using a cost-sharing arrangement that increases the City’s contribution by 50% of the average percent increase in CalPERS medical premium increases. For example, if the average increase in CalPERS medical premiums increases eight (8%) percent, the City contribution would increase four (4%) percent, while employees absorb the remainder of the increased cost. This balanced cost-sharing model meets the Council’s Labor Relations Objectives.

5. Additional Tier of Administrative Leave for Identified Management Classifications: Provide management classifications who are expected to regularly attend off-schedule meetings in addition to their scheduled workweek an additional sixteen (16) hours of administrative leave per year.

6. Bilingual Pay: Provide Unrepresented Management and Confidential employee groups a bilingual pay incentive equivalent to SLOCEA and Fire employee groups.

The City is in contract negotiations with SLOCEA, whose contract is set to expire on June 30, 2022, and most SLOCEA employees are supervised by employees in the Unrepresented Management group. The City strives to maintain a reasonable difference in compensation between the top end of the salary range for management classifications and the top step of the classifications supervised. The difference is targeted at 10% but may be as low as 5%. The proposed equity adjustments recommended to management classifications take into consideration the optimal differentials, so it is unlikely this will need to be addressed. However, if SLOCEA negotiates wage increases that provide less than a 5% differential, staff agrees to re-open on this topic.

Item 5e
Recruitment, Referral, and Retention Incentive Program Updates The City’s Relocation and Hiring Incentive Program was last updated in 2019. Given the significant recruitment and retention challenges impacting all departments as described in further detail above, the City Manager authorized an Emergency Recruitment and Hiring Incentive Program, with a sunset date of June 30, 2022. The revised Program has been enhanced to establish guidelines and procedures for the eligibility, approval, and processing of relocation, retention, and referral incentives for employees. Additions include providing one-time lump sum payments for positions deemed hard to fill by the Director of Human Resources and to provide a year-for-year accelerated vacation accrual for completed public sector years of service. Related to recruitment and retention challenges, staff plans to further assess housing assistance for department head classifications and will return to Council in open session at a future meeting to request approval to amend the Management Resolution.

Policy Context
Recommendations to unrepresented groups compensation are supported by the Compensation Philosophy that acknowledges the need for well-qualified employees who exemplify the organizational values to provide the services and programs the community requires.

Public Engagement
The 2021 Benchmark Compensation Study was presented to City Council on February 1, 2022. The Study is posted on the City’s website, and the public had an opportunity to engage with the results of the Study at the February 1, 2022, meeting. Public comment on this item can be provided through written correspondence prior to the meeting and through public testimony at the meeting.

Environmental Review
The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378.

Item 5e
Fiscal Impact
Budgeted: No Budget Year: 2022-25
Funding Identified: Yes
Unrepresented Management and Confidential Successor Resolutions Funding
Sources
2022-23
Ongoing Cost
2023-2024
Ongoing Cost
2024-25
Ongoing
Cost
Confidential
General Fund $64,880 $90,324 $108,454
Management
General Fund $1,345,533 $1,504,352 $1,648,540
Tourism Fund $11,402 $15,716 $18,825
Water Fund $129,622 $172,585 $188,695
Sewer Fund $102,654 $135,428 $146,406
Parking Fund $32,075 $38,878 $42,590
Transit Fund $7,219 $12,237 $15,972
Whale Rock $32,348 $42,176 $47,207
Total $1,725,734 $2,011,695 $2,216,689
Recruitment, Referral, and Retention Incentive Program
The funding for this program will come from existing salary savings due to vacancies. In the event a department does not have available salary savings, the City Manager has authority to move other funding as needed to support this program.

ALTERNATIVES

1. Do not approve recommended changes to the resolutions. Instead, direct staff to have further conversations with unrepresented staff. This alternative is not recommended as the resolutions are consistent with previous Council direction and are within projected fiscal forecasts.

2. Do not approve the revised Recruitment, Referral, and Retention Incentive Program. Staff does not recommend this alternative as the City is facing unprecedented recruitment and retention challenges for critical positions across the organization.

Item 5e

ATTACHMENTS
A - Draft Resolution amending Management Compensation, Appointed Officials, Department Heads, and Management Employees
B - Unrepresented Management Resolution Exhibit A & B – Legislative Draft C - Draft Resolution amending compensation for Confidential Employees D - Unrepresented Confidential Resolution Exhibit A & B – Legislative Draft E - Revised Recruitment, Hiring, Retention, and Referral Incentive Program F - Regular and Contract Employee Salary Schedule Effective April 14, 2022 G -Supplemental Employee Salary Schedule Effective April 14, 2022 H - 2018 Council Adopted Labor Relations Objectives

R ______
RESOLUTION NO. _______ (2022 SERIES)

A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO,

CALIFORNIA, AMENDING MANAGEMENT COMPENSATION FOR

APPOINTED OFFICIALS, DEPARTMENT HEADS, AND MANAGEMENT

EMPLOYEES AND SUPERSEDING PREVIOUS RESOLUTIONS IN

CONFLICT
WHEREAS, the unrepresented management employees (Appointed Officials, Department Heads, and Management Employees) of the City of San Luis Obispo have remained committed to providing high quality service to the community; and WHEREAS, to achieve our service standards, the City must attract and retain highly qualified employees who exemplify our organizational values; and WHEREAS, fostering an environment attractive to such employees depends upon many factors, including a competitive compensation program; and WHEREAS, the City of San Luis Obispo has experienced challenges recruiting and retaining employees in the unrepresented management group; and WHEREAS, the City Council is committed to providing competitive compensation to recruit and retain well qualified employees, as provided in the City’s adopted Labor Relations Objectives and Compensation Philosophy while also considering the long-term fiscal sustainability of changes in compensation.

NOW, THEREFORE, BE IT RESOLVED, that the Council of the City of San Luis Obispo hereby revises unrepresented management compensation as follows:

SECTION 1. The City agrees to increase the salaries of unrepresented management employees with a cost-of-living adjustment (COLA) effective on the following dates: 1.5% COLA the first full pay period of July 2022, a 3% COLA the first full pay period of July 2023, and a 3% COLA effective the first full pay period of July 2024.

SECTION 2. The City shall continue to provide employees certain fringe benefits as set forth in Exhibit “A”, fully incorporated by reference.

SECTION 3. The City agrees to implementation of the market equity adjustments for specified classifications as set forth in Exhibit “B” effective the first full pay period of April 2022, fully incorporated by reference.

SECTION 4. The Director of Finance shall adjust the appropriate accounts to reflect the compensation changes.

Resolution No. _____ (2022 Series) Page 2
R ______
SECTION 5. This resolution shall be in effect from April 19, 2022 through June 30, 2025.

SECTION 6. Amendments to compensation for unrepresented management employees do not constitute a “Project” under CEQA Guidelines Sec. 15378.

Upon motion of Council Member ___________________________, seconded by Council Member ________________________, and on the following vote:

AYES:

NOES:

ABSENT:

The foregoing resolution was adopted this _____ day of __________ 2022. _______________________________
Mayor Erica A. Stewart
ATTEST:
____________________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
__________________________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ____________________________. _________________________________
Teresa Purrington
City Clerk

Unrepresented Management Resolution Exhibit A & B
Table of Contents
Exhibit A Sections
Section A Medical, Dental, Vision .................................................................................. 1 Section B Health Flex Allowance ................................................................................... 2 Section C Life and Disability Insurance.......................................................................... 3 Section D Retirement..................................................................................................... 4 Section E Supplemental Retirement .............................................................................. 5 Section F Pay for Performance...................................................................................... 6 Section G Vacation ........................................................................................................ 6 Section H Administrative Leave ..................................................................................... 7 Section I Holidays......................................................................................................... 8 Section J Sick Leave..................................................................................................... 9 Section K Workers’ Compensation Leave.................................................................... 10 Section L Work Out-of-Classification........................................................................... 10 Section MTemporary Assignment ............................................................................... 10 Section N Bilingual Pay................................................................................................ 11 Section O Vehicle Assignment ..................................................................................... 11 Section P Uniform Allowance....................................................................................... 11 Section Q Appointed Officials....................................................................................... 11 Exhibit “B” Equity Adjustments for Unrepresented Management Employee Classifications.............................................................................................................. 12

EXHIBIT “A”

Section A Medical, Dental, Vision
The City shall establish and maintain medical, dental and vision insurance plans for appointed officials, department heads, management employees and their dependents.

The City reserves the right to choose the method of insuring and plans to be offered.

PERS Health Benefit Program
The City has elected to participate in the California Public Employees’ Retirement System (CalPERS) Health Benefit Program. The City shall contribute an equal amount towards the cost of medical coverage under the Public Employee’s Medical and Hospital Care Act (PEMHCA) for both active employees and retirees. The City’s contribution toward coverage under PEMHCA shall be the statutory minimum contribution amount established by CalPERS on an annual basis. The City's contribution will come out of that amount the City currently contributes to employees as part of the City’s Section 125 Plan “Cafeteria Plan”. The cost of the City's participation in CalPERS will not require the City to expend additional funds toward health insurance. In summary, this cost and any increases will be borne by the employees.

Health Insurance Benefits for Domestic Partners
The City has adopted a resolution electing to provide health insurance benefits to domestic partners (Section 22873 of the PEMHCA).

Conditional Opt Out
In order to receive the conditional, opt-out incentive, employees will be required to complete an affidavit and provide proof of other minimum essential coverage for themselves and their qualified dependents (tax family) upon initial enrollment and annually thereafter. Employees are required to certify that they are not enrolled in an individual plan or in a medical plan offered under a federal marketplace or a state exchange plan.

The monthly conditional opt-out incentives are:

Opt Out $200
“Legacy” Opt Out $790 (hired before September 1, 2008)
The conditional opt-out incentive shall be paid in cash (taxable income) to the employee.

The employee must notify the City within 30 days of the loss of other minimum essential coverage. The conditional opt-out payment shall no longer be payable if the employee and family members cease to be enrolled in other minimum essential coverage.

Employees on an unpaid leave of absence, will not be eligible to receive the conditional opt out payment.

EXHIBIT “A”

Employees receiving the conditional opt-out amount will also be assessed $16.00 per month to be placed in the Retiree Health Insurance Account. This account will be used to fund the City's contribution toward retiree premiums and the City's costs for the Public Employee's Contingency Reserve Fund and the Administrative Costs. However, there is no requirement that these funds be used exclusively for this purpose nor any guarantee that they will be sufficient to fund retiree health costs, although they will be used for negotiated employee benefits.

Dental and Vision Insurance/Dependent Coverage
Employee participation in the City's dental and vision plans is optional. Employees who elect coverage shall pay the dental and/or eye premium by payroll deductions on a pretax basis through the City’s Cafeteria Plan.

Section B Health Flex Allowance
Employees electing medical coverage in the City’s plans shall receive a health flex allowance, as defined by the Affordable Care Act (ACA) and shall purchase such coverage through the City’s Cafeteria Plan. If the health flex allowance is less than the cost of the medical plan, the employee shall have the opportunity to pay the difference between the health flex allowance and the premium cost on a pre-tax basis through the City’s Cafeteria Plan. In order to be eligible for the health flex allowance in a particular pay period, an employee will need to get paid for more than half of their regularly scheduled hours, unless the employee is on a protected leave. If the premium cost for medical coverage is less than the health flex allowance, the employee shall not receive any unused health flex in the form of cash or purchase additional benefits under the Cafeteria Plan.

The monthly health flex allowance amount for regular, full-time employees is outlined below. Less than full-time employees shall receive a prorated share of the City’s contribution.

Level of Coverage 2022 Monthly Rate
Employee Only $600
Employee Only “Legacy” $790
Employee Plus One $1,187
Family $1,607
Employees hired prior to September 1, 2008 that elect employee only medical coverage will receive the health flex allowance listed above for employee only “legacy” coverage.

As of January 1, 2015, if an employee that is receiving Employee Only or Opt Out “legacy” coverage changes their level of coverage, they will be eligible to return to the “legacy” coverage in a future year. If the premium cost for medical coverage is less than the health flex allowance, the employee shall no longer receive any unused health flex in the form of cash.

EXHIBIT “A”

Effective for the 2023, 2024, and 2025 premiums, the City’s total health flex allowance for group medical coverage shall be modified by an amount equal to one-half of the average percentage increase for family coverage in the PERS health plans available in San Luis Obispo County. For example: if three plans were available and the year-to-year changes were +10%, +20%, and -6% respectively, the City’s contribution would be increased by 4% (10% + 20% + -6% ÷ 3 = 8% x 1/2). The employee only “legacy” amount will not adjust.

The City agrees to continue its contribution to the health flex allowance for two (2) pay periods in the event that an employee has exhausted all paid time off or leave approved under the federal Family and Medical Leave Act (FMLA) and the California Family Rights Act (CFRA), whichever is sooner, due to an employee's catastrophic illness. That is, the employee shall receive regular City health flex allowance for the first two (2) pay periods following the pay period in which the employee’s accrued leave balances reach zero (0) or FMLA/CFRA benefits have been exhausted.

Section C Life and Disability Insurance
The City shall provide the following special insurance benefits:

1. Long-term disability insurance providing 66 2/3% of gross salary (maximum benefit $11,250 per month) to age 65 for any sickness or accident, subject to the exclusions in the long-term disability policy, after a 30-day waiting period.

Note: The City is researching the option of enrolling in State Disability Insurance. If approved by a majority vote of management employees, the City will implement the program as soon as administratively possible.

2. In addition to $4,000 term life insurance purchased by the employee, the City provides a $100,000 term life insurance including accidental death and dismemberment through the City’s Cafeteria Plan.

EXHIBIT “A”

Section D Retirement
A. PERS Contracts

1. “Classic Members First Tier” non-sworn and sworn employees hired before December 6, 2012.

The City agrees to provide the Public Employees' Retirement System’s (PERS)

2.7% at age 55 plan to all non-sworn employees and the 3% at 50 plan to all sworn employees. The 2.7% at 55 plan includes the following amendments:
1959 Survivor’s Benefit – Level Four, conversion of unused sick leave to additional retirement credit, one-year final compensation, Military Service Credit, and Pre-Retirement Optional Settlement 2 Death Benefit. The 3% at age 50 plan includes the following amendments: Post-Retirement Survivor Allowance, conversion of unused sick leave credit to additional retirement credit, 1959 Survivor’s Benefit- Level Four, one-year final compensation, Military Service Credit, and Pre-Retirement Optional Settlement 2 Death Benefit.

2. “Classic Members Second Tier” non-sworn and sworn employees hired on or after December 6, 2012.

The City agrees to provide the PERS 2% at 60 plan for non-sworn employees using the highest three-year average as final compensation. The second-tier formula for non-sworn employees will include the following amendments: 1959 Survivor’s Benefit – Level Four, conversion of unused sick leave to additional retirement credit, Military Service Credit, and Pre-Retirement Optional Settlement 2 Death Benefit. Employees hired under this plan will pay the full member contribution required under the plan, presently seven percent (7%).

For sworn “Classic Members” hired on or after December 6, 2012, the City will provide the PERS 3% at 55 plan for sworn Fire employees and 2% at 50 plan for sworn Police employees using the highest three-year average as final compensation. The second-tier formula for sworn employees will include the following amendments: Post Retirement Survivor Allowance, conversion of unused sick leave to additional retirement credit, the 1959 Survivor’s Benefit – Level Four, Military Service Credit, and Pre-Retirement Optional Settlement 2 Death Benefit.

3. “New Members Third Tier” non-sworn and sworn employees hired after January 1, 2013. PERS determines who are “New Members” within the meaning of the California Public Employees’ Pension Reform Act (PEPRA).

The City will provide the PERS 2% at 62 plan for non-sworn employees and

2.7% at 57 plan for sworn employees, using the highest three-year average as final compensation.

EXHIBIT “A”

B. Member Contributions

1. “Classic Members First and Second Tier”
Effective the first pay period in January 2012, employees began paying the full member contribution required under the plan for first and second tier sworn (9%) and non-sworn (8% and 7% respectively) employees and the City discontinued their payment of the member contribution. For purposes of this Section, employee contributions are based on salary and special compensation as defined by PERS.

Effective the first full pay period in July 2019, all non-sworn and sworn employees shall contribute 1.5% in addition to the employee contribution defined in the paragraph above. Effective the first full pay period in July 2020, all non-sworn and sworn employees’ additional contribution shall increase to 3%, in addition to the employee contribution defined in the paragraph above.

These additional contributions are in accordance to the provisions of AB 340, §7522.30 and §20516.

All of the employee contributions are made on a pre-tax basis as allowed under Internal Revenue Service Code Section 414 (h) (2).

2. “New Members Third Tier”
Effective on their date of hire, new members will pay 50% of the normal cost, as determined by PERS.

Effective the first full pay period in July 2019, all non-sworn and sworn new members shall contribute 1.5% in addition to the employee paying 50% of the normal cost. Effective the first full pay period in July 2020, all non-sworn and sworn new members contribution shall increase to 3%, in addition to the employee paying 50% of the normal cost. These additional contributions are in accordance to the provisions of AB 340, §7522.30 and §20516.

All of the employee contributions are made on a pre-tax basis as allowed under Internal Revenue Service Code Section 414 (h) (2).

Section E Supplemental Retirement
The City shall contribute 1% of salary for department heads to a defined contribution supplemental retirement plan established in accordance with sections 401 (a) and 501 (a) of the Internal Revenue Code of 1986 and California Government Code sections 53215-53224.

EXHIBIT “A”

Section F Pay for Performance
In 1996 the City Council established the Management Pay for Performance System for department heads and management employees. The system is designed to recognize and reward excellent performance by department heads and managers and to provide an incentive for continuous improvement and sustained high performance. Instead of step increases, the department heads and management employees move through their salary range solely according to accomplishment of objectives and job-related behavior. Further information about the Management Pay for Performance System is found in the Management Pay for Performance System Guide.

Section G Vacation
Vacation leave is governed by Section 2.36.440 of the Municipal Code, except that it may be taken after the completion of the sixth calendar month of service from the benefit date or earlier with department head or designee authorization. Each employee shall accrue vacation leave at the following rates for completed years of service with the City. Parttime employees will accrue a prorated amount of vacation leave.

Management Employees
Years of
Completed
Service
Annual
Vacation
Accrual Days*
Annual
Vacation
Accrual Hours
0 to 4 years 12 days 96 hours
5 to 9 years 15 days 120 hours
10 to 19 years 18 days 144 hours
20+ years 20 days 160 hours
Appointed Officials & Department Heads
Years of
Service
Annual
Vacation
Accrual Days*
Annual
Vacation
Accrual Hours
0 to 9 years 15 days 120 hours
10 to 19 years 18 days 144 hours
20+ years 20 days 160 hours
*One day is equivalent to eight (8) hours for a 40-hour per week line-item position.

Effective as soon as administratively possible following Council adoption, employees will be eligible for a year-for-year prospective accelerated vacation accrual based on prior public sector experience. For example, if an employee has ten (10) years of public sector experience prior to working for the City of San Luis Obispo, their vacation accrual will be advanced by ten (10) years.

EXHIBIT “A”

Vacation leave shall be accrued as earned biweekly provided that not more than twice the annual rate may be carried over to a new calendar year. Management employees vacation time shall not exceed twice the annual rate. If an employee reaches the cap at any time throughout the year, the employee will stop accruing vacation leave.

Vacation schedules for management employees shall be based upon the needs of the City and then, insofar as possible, upon the wishes of the employee.

Appointed officials, department heads, and management employees are eligible, once annually in December, to request payment for up to 40 hours of unused vacation leave.

Payment for unused vacation leave is subject to the availability of budgeted funds. To request payment for unused vacation leave, employees must submit an irrevocable election form to Payroll in December of each year, prior to the pay period that includes January 1 of the year the cash out is to be paid, to receive payment for accrued vacation effective on the pay period that includes January 1st of the following calendar year, subject to IRS regulations. Late irrevocable election forms will not be accepted, nor can they be changed after the deadline. The remaining unused leave shall remain in the employee’s vacation accrual bank. The hours which are paid out are hours which will be accrued in following year.

Section H Administrative Leave
Appointed officials and department heads shall earn 80 hours of administrative leave the pay period that January 1st falls into.

Deputy Directors and other management positions required to regularly work night meetings shall earn an additional 64 hours of administrative leave the pay period that January 1st falls into. This additional band of administrative leave will be effective the pay period starting on June 23, 2022 and will be prorated for 2022.

Management employees shall earn 48 hours of administrative leave the pay period that January 1st falls into.

Administrative leave hours shall be pro-rated on a pay period basis when a department head or management employee is appointed or leaves employment during the calendar year. The employee’s final check will be adjusted to reflect the pro-rated hours, however there is no provision to receive cash payment for unused administrative hours. Unused administration leave will not be carried over year to year but can be taken through December 31st of each year.

EXHIBIT “A”

Appointed officials, department heads, and management employees are considered exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and not eligible for overtime payment. In general, management employees are expected to work the hours necessary to successfully carry out their duties and frequently must return to work or attend meetings and events outside their normal working hours. However, in the event a state of emergency is called for the City of San Luis Obispo by the City Council, County of San Luis Obispo, State of California, or Federal Government, employees can be paid at the rate of time and one-half for the hours worked in excess of forty (40) hours per week on activities related to disaster management and recovery that are reimbursable by state or federal funding. Approved employees can be similarly compensated when rendering aid to other agencies in an emergency declaration situation where overtime is reimbursable by the requesting agency upon approval by their Department Head or designee.

Section I Holidays
Appointed officials, department heads, and management employees shall receive eleven (11) fixed plus two (2) floating holidays per year. The following days of each year are designated as paid holidays:
 January 1 – New Year’s Day
 Third Monday in January – Martin Luther King Jr. Birthday  Third Monday in February – Presidents’ Day
 Last Monday in May – Memorial Day
 July 4 – Independence Day
 First Monday in September – Labor Day
 November 11 – Veteran’s Day
 Fourth Thursday in November – Thanksgiving Day
 Friday after Thanksgiving
 December 25 – Christmas
 One half day before Christmas
 One half day before New Year’s Day
When a holiday falls on a Saturday, the preceding Friday shall be observed. When a holiday falls on a Sunday, the following Monday shall be observed. A holiday shall be defined as eight (8) hours of paid time off for regular full-time employees.

When Christmas or New Year’s Holiday falls on a Tuesday or Thursday, the City reserves the right to close non-essential City services and offices on Monday or Friday (the day adjacent to the observed holiday). Essential City services are determined at the discretion of the department head. Employees scheduled to work in non-essential functions on the days adjacent to the paid holidays would be required to use appropriate personal leave. The City would notify employees of closure of non-essential City services and offices no later than October 31st of the same year in order to provide employees with ample time to plan accordingly.

EXHIBIT “A”

The two floating holidays (16 hours) will be provided in a floating holiday leave bank the pay period that January 1st falls within and will be prorated on a pay period basis if an employee starts later in the year. Employees will have the ability to use floating holiday leave hours at any point during the calendar year. Unused floating holiday leave will not be carried over year to year but can be taken through December 31st of each year.

If an employee terminates for any reason, the employee’s final check will be adjusted to reflect the prorated hours calculated on a pay period basis; however, there is no provision to receive cash payment for unused floating holiday hours.

Section J Sick Leave
Sick leave is governed by Section 2.36.420 of the Municipal Code. An employee shall accrue sick leave with pay at the rate of twelve (12) days or the prorated shift equivalent per year of continuous service since the benefit date. An employee may take up to 48 hours per calendar year of sick leave if required to be away from the job to personally care for a member of their immediate family as defined in Section 2.36.420, Labor Code 233 and/or Assembly Bill 1522. This may be extended to 56 hours if a household family member is hospitalized, and the employee submits written verification of such hospitalization.

In conjunction with existing leave benefits, appointed officials, department heads, and management employees with one year of City service who have worked at least 1,250 hours in the previous year may be eligible for up to 12 weeks of Family/Medical Leave within any 12-month period. If eligible for Family/Medical Leave, employees must use all available sick, vacation, compensatory time off, and floating holiday pay prior to receiving unpaid Family/Medical Leave. Further details on Family/Medical Leave are available in the City’s Family and Medical Leave Policy.

Sick leave may be used to be absent from duty due to the death of a member of the employee’s immediate family as defined in Section 2.36.420, provided such leave shall not exceed forty working hours for each incident. The employee may be required to submit proof of relative’s death before being granted sick leave pay. False information concerning the death or relationship shall be cause for discharge.

Upon retirement the employee may choose: 1) a payout of the employee’s accumulated sick leave balance based on years of service according to the following schedule, 2) to convert a portion or all of the employee’s sick leave balance to service credit in accordance with CalPERS regulations, or, 3) a combination of these two options. (A) Death – 25%
(B) Retirement and actual commencement of PERS benefits:
(1) After ten years of continuous employment – 10%
(2) After twenty years of continuous employment – 15%

EXHIBIT “A”

Section K Workers’ Compensation Leave
An employee who is absent from duty because of on-the-job injury in accordance with State workers’ compensation law and is not eligible for disability payments under Labor Code Section 4850 shall be paid the difference between their base salary and the amount provided by workers’ compensation law during the first ninety (90) business days of such temporary disability absence. Eligibility for workers’ compensation leave requires an accepted workers’ compensation claim.

If an employee is eligible for Total Temporary Disability benefits after exhausting 4850 or salary continuation as defined in the paragraph above, the employee will receive such payment directly from the City’s workers’ compensation administrator and will only be able to supplement one-third pay with accrued sick leave.

Section L Work Out-of-Classification
An out-of-class assignment is the full-time performance of all the significant duties of an available, funded position in one classification by an individual in a position of another classification. An employee assigned in writing by management to work out-of-class in a position that is assigned a higher pay range which is vacant pending an examination or is vacant due to an extended sick or disability leave, shall receive no less than five percent (5%), but in no case more than the top salary of the higher range, in addition to their regular base rate commencing on the eleventh consecutive workday of the out-of-class assignment. In order to receive out of class pay, an employee must be working in the out of class assignment and cannot have a leave of absence longer than two (2) consecutive weeks, unless approved otherwise.

Section M Temporary Assignment
An appointing authority or designee may temporarily assign an employee to a different position for a specific period not to exceed ninety (90) days, after which the employee returns to their regular duties and position from which they were regularly assigned. The temporary assignment may be extended past ninety (90) days if agreed to by the employee in writing. Such action shall have the prior approval of the Human Resources Director or designee. An appointing authority may assign an employee to a different position for a period not to exceed ninety (90) days, provided the employee has received twenty-four (24) hours written notice which includes reasons for the assignment.

Employees who are subject to temporary assignment shall be compensated in accordance with Section L. In order to receive out of class pay, an employee must be working in the out of class assignment and cannot have a leave of absence longer than two (2) consecutive weeks, unless approved otherwise.

EXHIBIT “A”

Section N Bilingual Pay
Employees certified as bilingual in Spanish through a testing process and certified as being required to regularly use their Spanish speaking skills shall receive a bilingual payment of thirty-five ($35) dollars per pay period. Employees are eligible for this incentive the first full pay period following qualification. Additional languages may be approved by the City based upon demonstrated need. Regardless of certification and payment, all employees shall use any language skills they possess to the best of their ability.

Section O Vehicle Assignment
The Fire Chief and Police Chief will be provided a City vehicle for emergency response during off-duty time. All other department heads shall receive a car allowance of $236 per month, paid semi-monthly.

The use of a personal automobile for City business will be eligible for mileage reimbursement in accordance with standard City policy.

Section P Uniform Allowance
Employees required to wear a uniform, including the Fire Chief, Deputy Fire Chief, Fire Marshal and Police Chief, shall receive the same uniform allowance as those they directly supervise. For “Classic Members” as defined by PERS, uniform allowance shall be reported to PERS as special compensation. Uniform allowance will not be pro-rated upon separation from employment.

Section Q Appointed Officials
The benefits outlined in this exhibit for department heads apply to appointed officials, except where they have been modified by council resolution.

EXHIBIT “B”

Exhibit “B” Equity Adjustments for Unrepresented Management Employee Classifications Job Title Barg.

Unit1
Current
Grade
Future
Grade
Current
Biweekly Max
Proposed
Biweekly Max
Actual %
Increase
Accountant MME 305 300 $ 3,302 $ 3,712 12.4%
Accounting Manager MME 347 340 $ 4,972 $ 5,485 10.3%
Active Transportation Manager MME 325 318 $ 4,013 $ 4,424 10.2% Administrative Analyst MME 305 300 $ 3,302 $ 3,712 12.4% Assistant City Attorney I MME 353 346 $ 5,290 $ 5,815 9.9% Assistant City Attorney II MME 253 360 $ 6,083 $ 6,691 10.0% Assistant City Manager DPH 282 225 $ 8,084 $ 9,135 13.0% Assistant to The City Manager MME 335 328 $ 4,424 $ 4,877 10.2% Building Permit Services Supervisor MME 320 313 $ 3,821 $ 4,213 10.3% Business Manager MME 330 323 $ 4,213 $ 4,645 10.3%
Business Services and Administrative Manager MME 347 340 $ 4,972 $ 5,485 10.3% Capital Improvement Plan Process Improvement Manager MME-C 244 353 $ 5,660 $ 6,226 10.0% City Attorney APO 210 200 $ 8,941 $ 10,103 13.0%
City Biologist MME 325 318 $ 4,013 $ 4,424 10.2%
City Clerk MME 340 333 $ 4,645 $ 5,121 10.2%
City Manager APO 220 206 $ 9,450 $ 10,679 13.0%
Code Enforcement Supervisor MME 320 313 $ 3,821 $ 4,213 10.3% Construction Engineering Manager MME 340 333 $ 4,645 $ 5,121 10.2% Data Analyst MME 305 300 $ 3,302 $ 3,712 12.4%
Deputy Building Official MME 347 340 $ 4,972 $ 5,485 10.3% Deputy City Manager DPH 267 210 $ 7,028 $ 7,942 13.0%
Deputy Director of Community Development/City Planner MME 244 353 $ 5,660 $ 6,226 10.0%

1 MME: Management, MME-C: Management Contract, DPH: Department Heads, APO: Appointed Officials

EXHIBIT “B”

Job Title Barg.

Unit1
Current
Grade
Future
Grade
Current
Biweekly Max
Proposed
Biweekly Max
Actual %
Increase
Deputy Director of Public Works/City Engineer MME 249 358 $ 5,944 $ 6,538 10.0% Deputy Director of Public Works/Maintenance Operations MME 244 353 $ 5,660 $ 6,226 10.0% Deputy Director of Utilities - Engineering And Planning MME 244 353 $ 5,660 $ 6,226 10.0% Deputy Director of Utilities - Wastewater MME 244 353 $ 5,660 $ 6,226 10.0% Deputy Director of Utilities - Water MME 244 353 $ 5,660 $ 6,226 10.0% Deputy Fire Chief MME 257 369 $ 6,405 $ 7,302 14.0%
Director of Community Development DPH 267 210 $ 7,028 $ 7,942 13.0% Director of Finance DPH 267 210 $ 7,028 $ 7,942 13.0%
Director of Human Resources DPH 267 210 $ 7,028 $ 7,942 13.0% Director of Parks And Recreation DPH 267 210 $ 7,028 $ 7,942 13.0% Director of Public Works DPH 267 210 $ 7,028 $ 7,942 13.0% Director of Utilities DPH 267 210 $ 7,028 $ 7,942 13.0% Diversity Equity and Inclusion Manager MME 347 340 $ 4,972 $ 5,485 10.3% Economic Development Manager MME 340 333 $ 4,645 $ 5,121 10.2% Environmental Programs Manager MME 325 323 $ 4,013 $ 4,645 15.7% Facilities Maintenance Supervisor MME 315 300 $ 3,639 $ 3,712 2.0% Financial Analyst MME 305 300 $ 3,302 $ 3,712 12.4%
Fire Chief DPH 272 216 $ 7,361 $ 8,392 14.0%
Fire Marshal Chief Building Official MME 353 346 $ 5,290 $ 5,815 9.9% Fleet Maintenance Supervisor MME 315 300 $ 3,639 $ 3,712 2.0% Homelessness Response Manager MME-C 325 318 $ 4,013 $ 4,424 10.2% Housing Policy and Programs Manager MME 330 323 $ 4,213 $ 4,645 10.3% Human Resources Analyst MME 305 300 $ 3,302 $ 3,712 12.4% Human Resources Manager MME 347 340 $ 4,972 $ 5,485 10.3% Information Services Supervisor MME 325 326 $ 4,013 $ 4,784 19.2% Information Technology Manager MME 353 354 $ 5,290 $ 6,287 18.8%

EXHIBIT “B”

Job Title Barg.

Unit1
Current
Grade
Future
Grade
Current
Biweekly Max
Proposed
Biweekly Max
Actual %
Increase
Laboratory Manager MME 330 323 $ 4,213 $ 4,645 10.3%
Legal Analyst MME 305 300 $ 3,302 $ 3,712 12.4%
Neighborhood Outreach Manager MME 320 313 $ 3,821 $ 4,213 10.3% Network Services Supervisor MME 330 331 $ 4,213 $ 5,024 19.2% Parking Program Manager MME 330 323 $ 4,213 $ 4,645 10.3% Parking Services Supervisor MME 305 300 $ 3,302 $ 3,712 12.4% Parks Maintenance Supervisor MME 315 300 $ 3,639 $ 3,712 2.0% Police Chief DPH 279 230 $ 8,393 $ 9,568 14.0%
Principal Budget Analyst MME 330 323 $ 4,213 $ 4,645 10.3% Public Communications Manager MME 325 318 $ 4,013 $ 4,424 10.2% Recreation Manager MME 320 313 $ 3,821 $ 4,213 10.3%
Recreation Supervisor MME 305 300 $ 3,302 $ 3,712 12.4% Safety and Technical Training Engineer MME 320 313 $ 3,821 $ 4,213 10.3% Senior Accountant MME 315 310 $ 3,639 $ 4,093 12.5%
Senior Administrative Analyst MME 315 310 $ 3,639 $ 4,093 12.5% Senior Civil Engineer MME 330 323 $ 4,213 $ 4,645 10.3% Senior Financial Analyst MME 315 310 $ 3,639 $ 4,093 12.5% Senior Human Resources Analyst MME 315 310 $ 3,639 $ 4,093 12.5% Senior Legal Analyst MME 315 310 $ 3,639 $ 4,093 12.5%
Senior Planner MME 330 323 $ 4,213 $ 4,645 10.3%
Special Projects Manager MME-C 325 318 $ 4,013 $ 4,424 10.2% Streets Maintenance Supervisor MME 315 300 $ 3,639 $ 3,712 2.0% Supervising Building Inspector MME 320 313 $ 3,821 $ 4,213 10.3% Supervising Civil Engineer MME 340 333 $ 4,645 $ 5,121 10.2% Supervising Parking Enforcement Officer MME 305 300 $ 3,302 $ 3,712 12.4% Sustainability and Natural Resources Analyst MME 305 300 $ 3,302 $ 3,712 12.4%

EXHIBIT “B”

Job Title Barg.

Unit1
Current
Grade
Future
Grade
Current
Biweekly Max
Proposed
Biweekly Max
Actual %
Increase
Sustainability and Natural Resources Official MME 347 340 $ 4,972 $ 5,485 10.3% Sustainability Manager MME 325 318 $ 4,013 $ 4,424 10.2% Technology Project Manager MME 325 326 $ 4,013 $ 4,784 19.2% Tourism Manager MME 320 313 $ 3,821 $ 4,213 10.3%
Transit Manager MME 330 323 $ 4,213 $ 4,645 10.3%
Transportation Manager MME 340 333 $ 4,645 $ 5,121 10.2% Urban Forest Supervisor/City Arborist MME 315 300 $ 3,639 $ 3,712 2.0% Utilities Engineer MME 330 323 $ 4,213 $ 4,645 10.3%
Utilities Special Projects Manager MME 330 323 $ 4,213 $ 4,645 10.3% Wastewater Collection System Supervisor MME 325 323 $ 4,013 $ 4,645 15.7% Water Distribution Supervisor MME 325 323 $ 4,013 $ 4,645 15.7% Water Resource Program Manager MME 325 323 $ 4,013 $ 4,645 15.7% Water Resource Recovery Facility Plant Supervisor MME 335 333 $ 4,424 $ 5,121 15.8% Water Treatment Plant Supervisor MME 335 333 $ 4,424 $ 5,121 15.8% Whale Rock Reservoir Supervisor MME 325 323 $ 4,013 $ 4,645 15.7%

R ______
RESOLUTION NO. _______ (2022 SERIES)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS

OBISPO, CALIFORNIA, REGARDING COMPENSATION FOR THE

UNREPRESENTED CONFIDENTIAL EMPLOYEES AND SUPERSEDING

PREVIOUS RESOLUTIONS IN CONFLICT
WHEREAS, the City has designated classifications in City Administration, Finance, Human Resources, and the City Attorney’s Office as confidential employees pursuant to the Government Code 3507.5 and Employer-Employee Resolution 6620; and WHEREAS, confidential employees are precluded from collective bargaining due to their proximity to labor negotiations, and therefore are not governed by a collective bargaining agreement; and
WHEREAS, the unrepresented confidential employees have remained committed to providing high quality service to the community; and
WHEREAS, to achieve our service standards, the City must attract and retain highly qualified employees who exemplify our organizational values; and WHEREAS, fostering an environment attractive to such employees depends upon many factors, including a competitive compensation program; and WHEREAS, the City of San Luis Obispo has experienced challenges recruiting and retaining employees in the unrepresented confidential group; and WHEREAS, the City Council is committed to providing competitive compensation to recruit and retain well qualified employees, as provided in the City’s adopted Labor Relations Objectives and Compensation Philosophy while also considering the long-term fiscal sustainability of changes in compensation.

NOW, THEREFORE, BE IT RESOLVED, that the Council of the City of San Luis Obispo hereby revises unrepresented confidential compensation as follows:

SECTION 1. The City agrees to increase the salaries of unrepresented confidential employees with a cost-of-living adjustment (COLA) effective on the following dates: 1.5% COLA the first full pay period of July 2022, a 3% COLA the first full pay period of July 2023, and a 3% COLA effective the first full pay period of July 2024.

SECTION 2. The City shall continue to provide employees certain fringe benefits as set forth in Exhibit “A”, fully incorporated by reference.

Resolution No. _____ (2022 Series) Page 2
R ______
SECTION 3. The City agrees to implementation of the market equity adjustments for specified classifications as set forth in Exhibit “B”, effective the first full pay period of April 2022, fully incorporated by reference.

SECTION 4. The Director of Finance shall adjust the appropriate accounts to reflect the compensation changes.

SECTION 5. This resolution shall be in effect from April 19, 2022 through June 30, 2025.

SECTION 6. Amendments to compensation for unrepresented confidential employees do not constitute a “Project” under CEQA Guidelines Sec. 15378.

Upon motion of Council Member ___________________________, seconded by Council Member ________________________, and on the following vote:

AYES:

NOES:

ABSENT:

The foregoing resolution was adopted this _____ day of __________ 2022. ______________________________
Mayor Erica A. Stewart
ATTEST:
___________________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
___________________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ____________________________. ______________________________
Teresa Purrington
City Clerk

Unrepresented Confidentials Resolution Exhibit A & B
Table of Contents
Exhibit A Sections
Section A Medical, Dental, Vision .............................................................................. 1 Section B Health Flex Allowance ............................................................................... 2 Section C Life and Disability Insurance...................................................................... 3 Section D Retirement ................................................................................................. 3 Section E Vacation..................................................................................................... 5 Section F Administrative Leave.................................................................................. 6 Section G Holidays ..................................................................................................... 6 Section H Sick Leave ................................................................................................. 7 Section I Workers’ Compensation Leave.................................................................. 8 Section J Overtime .................................................................................................... 8 Section K Work Out-of-Classification ......................................................................... 9 Section L Temporary Assignment............................................................................ 10 Section M Bilingual Pay ............................................................................................ 10 Exhibit “B” Equity Adjustments for Unrepresented Confidential Employee Classifications ............................................................................................................... 11

EXHIBIT “A”

Section A Medical, Dental, Vision
The City shall establish and maintain medical, dental and vision insurance plans for confidential employees and their dependents. The City reserves the right to choose the method of insuring and plans to be offered.

PERS Health Benefit Program
The City has elected to participate in the California Public Employees’ Retirement System (CalPERS) Health Benefit Program. The City shall contribute an equal amount towards the cost of medical coverage under the Public Employee’s Medical and Hospital Care Act (PEMHCA) for both active employees and retirees. The City’s contribution toward coverage under PEMHCA shall be the statutory minimum contribution amount established by CalPERS on an annual basis. The City's contribution will come out of that amount the City currently contributes to employees as part of the City’s Section 125 Plan “Cafeteria Plan”. The cost of the City's participation in CalPERS will not require the City to expend additional funds toward health insurance. In summary, this cost and any increases will be borne by the employees.

Health Insurance Benefits for Domestic Partners
The City has adopted a resolution electing to provide health insurance benefits to domestic partners (Section 22873 of the PEMHCA).

Conditional Opt Out
In order to receive the conditional opt-out incentive, employees will be required to complete an affidavit and provide proof of other minimum essential coverage for themselves and their qualified dependents (tax family) upon initial enrollment and annually thereafter. Employees are required to certify that they are not enrolled in an individual plan or in a medical plan offered under a federal marketplace or a state exchange plan.

The monthly conditional opt-out incentive is $200.

The conditional opt-out incentive shall be paid in cash (taxable income) to the employee.

The employee must notify the City within 30 days of the loss of other minimum essential coverage. The conditional opt-out payment shall no longer be payable if the employee and family members cease to be enrolled in other minimum essential coverage.

Employees on an unpaid leave of absence, will not be eligible to receive the conditional opt out payment.

EXHIBIT “A”

Employees receiving the conditional opt-out amount will also be assessed $16.00 per month to be placed in the Retiree Health Insurance Account. This account will be used to fund the City's contribution toward retiree premiums and the City's costs for the Public Employee's Contingency Reserve Fund and the Administrative Costs. However, there is no requirement that these funds be used exclusively for this purpose nor any guarantee that they will be sufficient to fund retiree health costs, although they will be used for negotiated employee benefits.

Dental and Vision Insurance/Dependent Coverage
Employee participation in the City's dental and vision plans is optional. Employees who elect coverage shall pay the dental and/or eye premium by payroll deductions on a pretax basis through the City’s Cafeteria Plan.

Section B Health Flex Allowance
Employees electing medical coverage in the City’s plans shall receive a health flex allowance, as defined by the Affordable Care Act (ACA) and shall purchase such coverage through the City’s Cafeteria Plan. If the health flex allowance is less than the cost of the medical plan, the employee shall have the opportunity to pay the difference between the health flex allowance and the premium cost on a pre-tax basis through the City’s Cafeteria Plan. In order to be eligible for the health flex allowance in a particular pay period, an employee will need to get paid for more than half of their regularly scheduled hours, unless the employee is on a protected leave. If the premium cost for medical coverage is less than the health flex allowance, the employee shall not receive any unused health flex in the form of cash or purchase additional benefits under the Cafeteria Plan.

The monthly health flex allowance amounts for regular, full-time employees is outlined below. Less than full-time employees shall receive a prorated share of the City’s contribution.

Level of Coverage 2022 Monthly
Rate
Employee Only $600
Employee Plus One $1,187
Family $1,607
Effective for the 2023, 2024, and 2025 premiums, the City’s total health flex allowance for group medical coverage will be modified by an amount equal to one-half of the average percentage change for family coverage in the PERS health plans available in San Luis Obispo County. For example: if three plans were available and the year-to-year changes were +10%, +20%, and -6% respectively, the City’s contribution would be increased by 4% (10% + 20% + -6% ÷ 3 = 8% x 1/2).

EXHIBIT “A”

The City agrees to continue its contribution to the health flex allowance for two (2) pay periods in the event that an employee has exhausted all paid time off or leave approved under the federal Family and Medical Leave Act (FMLA) and the California Family Rights Act (CFRA), whichever is sooner, due to an employee's catastrophic illness. That is, the employee shall receive regular City health flex allowance for the first two (2) pay periods following the pay period in which the employee’s accrued leave balances reach zero (0) or FMLA/CFRA benefits have been exhausted.

Section C Life and Disability Insurance
The City shall provide the following special insurance benefits:

1. Long-term disability insurance providing 66 2/3% of gross salary (maximum benefit $5,000 per month) to age 65 for any sickness or accident, subject to the exclusions in the long-term disability policy, after a 30-day waiting period.

Note: The City is researching the option of enrolling in State Disability Insurance. If approved by a majority vote of confidential employees, the City will implement the program as soon as administratively possible.

2. In addition to $4,000 term life insurance purchased by the employee, the City provides $25,000 term life insurance, including $29,000 for accidental death and dismemberment through the City’s Cafeteria Plan.

Section D Retirement
A. PERS Contracts

1. “Classic Members First Tier” employees hired before December 6, 2012.

The City agrees to provide the Public Employees' Retirement System’s (PERS)

2.7% at age 55 plan to all eligible employees. The 2.7% at 55 plan includes the following amendments: 1959 Survivor’s Benefit – Level Four, conversion of unused sick leave to additional retirement credit, one-year final compensation, Military Service Credit, and Pre-Retirement Optional Settlement 2 Death Benefit.

2. “Classic Members Second Tier” employees hired on or after December 6, 2012.

The City agrees to provide the PERS 2% at 60 plan using the highest three-year average as final compensation. The second-tier formula will include the following amendments: conversion of unused sick leave to additional retirement credit, the 1959 Survivor's Benefit – Level Four, Military Service Credit option, and PreRetirement Option Settlement 2 Death Benefit. Employees hired under this plan will pay the full member contribution required under the plan, presently seven percent (7%). CalPERS determines who is a “classic member” within the meaning of the California Public Employees’ Pension Reform Act (PEPRA).

EXHIBIT “A”

3. “New Members Third Tier” employees hired after January 1, 2013.

PERS determines are “New Members” within the meaning of the California Public Employees’ Pension Reform Act (PEPRA). The City will provide the PERS 2% at 62 plan using the highest three-year average as final compensation.

B. Member Contributions

1. “Classic Members First and Second Tier”
Effective June 2012, confidential employees began paying the full member contribution required under the plan for first and second tier employees (8% and 7% respectively) and the City discontinued their payment of the member contribution. For purposes of this Section, employee contributions are based on salary and special compensation as defined by PERS.

Effective the first full pay period in July 2019, all employees shall contribute

1.5% in addition to the employee contribution defined in the paragraph above.

Effective the first full pay period in July 2020, all employees’ additional contribution shall increase to 3%, in addition to the employee contribution defined in the paragraph above. These additional contributions are in accordance to the provisions of AB 340, §7522.30 and §20516.

All of the employee contributions are made on a pre-tax basis as allowed under Internal Revenue Service Code Section 414 (h) (2).

2. “New Members Third Tier”
Effective on their date of hire, new members will pay 50% of the normal cost, as determined by PERS.

Effective the first full pay period in July 2019, all new members shall contribute

1.5% in addition to the employee paying 50% of the normal cost. Effective the first full pay period in July 2020, all new members contribution shall increase to 3%, in addition to the employee paying 50% of the normal cost. These additional contributions are in accordance to the provisions of AB 340, §7522.30 and §20516.

All of the employee contributions are made on a pre-tax basis as allowed under Internal Revenue Service Code Section 414 (h) (2).

EXHIBIT “A”

Section E Vacation
Vacation leave is governed by Section 2.36.440 of the Municipal Code, except that it may be taken after the completion of the sixth calendar month of service from the benefit date or earlier with department head or designee authorization. Each employee shall accrue vacation leave at the following rates for completed years of service with the City. Parttime employees will accrue a prorated amount of vacation leave.

Years of
Completed
Service
Annual
Vacation
Accrual Days*
Annual
Vacation
Accrual Hours
0 to 4 years 12 days 96 hours
5 to 9 years 15 days 120 hours
10 to 19 years 18 days 144 hours
20+ years 20 days 160 hours
*One day is equivalent to eight (8) hours for a 40-hour per week line-item position.

Effective as soon as administratively possible following Council adoption, employees will be eligible for a year-for-year accelerated vacation accrual based on prior public sector experience. For example, if an employee has ten (10) years of public sector experience prior to working for the City of San Luis Obispo, their vacation accrual will be advanced by ten (10) years.

Vacation leave shall be accrued as earned biweekly provided that not more than twice the annual rate may be carried over to a new calendar year. Confidential employees vacation time shall not exceed twice the annual rate. If an employee reaches the cap at any time throughout the year, the employee will stop accruing vacation leave.

Vacation schedules for confidential employees shall be based upon the needs of the City and then, insofar as possible, upon the wishes of the employee.

Confidential employees are eligible, once annually in December, to request payment for up to 40 hours of unused vacation leave. Payment for unused vacation leave is subject to the availability of budgeted funds. To request payment for unused vacation leave, employees must submit an irrevocable election form to Payroll in December of each year, prior to the pay period that includes January 1 of the year the cash out is to be paid, to receive payment for accrued vacation effective on the pay period that includes January 1st of the following calendar year, subject to IRS regulations. Late irrevocable election forms will not be accepted, nor can they be changed after the deadline. The remaining unused leave shall remain in the employee’s vacation accrual bank. The hours which are paid out are hours which will be accrued in following year.

EXHIBIT “A”

Section F Administrative Leave
Confidential employees shall earn twelve (12) hours of administrative leave on January 1 st of each year.

Administrative leave hours shall be pro-rated on a pay period basis when a confidential employee is appointed or leaves employment during the calendar year. The employee’s final check will be adjusted to reflect the pro-rated hours, however there is no provision to receive cash payment for unused administrative hours. Unused administration leave will not be carried over year to year but can be taken through December 31st of each year.

Section G Holidays
Confidential employees shall receive eleven (11) fixed plus two (2) floating holidays per year. The following days of each year are designated as paid holidays:
 January 1 – New Year’s Day
 Third Monday in January – Martin Luther King Jr. Birthday  Third Monday in February – Presidents’ Day
 Last Monday in May – Memorial Day
 July 4 – Independence Day
 First Monday in September – Labor Day
 November 11 – Veteran’s Day
 Fourth Thursday in November – Thanksgiving Day
 Friday after Thanksgiving
 December 25 – Christmas
 One half day before Christmas
 One half day before New Year’s Day
When a holiday falls on a Saturday, the preceding Friday shall be observed. When a holiday falls on a Sunday, the following Monday shall be observed. A holiday shall be defined as eight (8) hours of paid time off for regular full-time employees.

When Christmas or New Year’s Holiday falls on a Tuesday or Thursday, the City reserves the right to close non-essential City services and offices on Monday or Friday (the day adjacent to the observed holiday). Essential City services are determined at the discretion of the Department Head. Employees scheduled to work in non-essential functions on the days adjacent to the paid holidays would be required to use appropriate personal leave or take the days as non-pay. The City would notify employees of closure of non-essential City services and offices no later than October 31st of the same year in order to provide employees with ample time to plan accordingly.

EXHIBIT “A”

The two floating holidays (16 hours) will be provided in a floating holiday leave bank the pay period that January 1st falls within and will be prorated on a pay period basis if an employee starts later in the year. Employees will have the ability to use floating holiday leave hours at any point during the calendar year. Unused floating holiday leave will not be carried over year to year but can be taken through December 31st of each year.

If an employee terminates for any reason, the employee’s final paycheck will be adjusted to reflect the prorated hours calculated on a pay period basis; however, there is no provision to receive cash payment for unused floating holiday hours.

Section H Sick Leave
Sick leave is governed by Section 2.36.420 of the Municipal Code. An employee shall accrue sick leave with pay at the rate of twelve (12) days or the prorated shift equivalent per year of continuous service since the benefit date. An employee may take up to 48 hours per calendar year of sick leave if required to be away from the job to personally care for a member of their immediate family as defined in Section 2.36.420, Labor Code 233 and/or Assembly Bill 1522. This may be extended to 56 hours if a household family member is hospitalized, and the employee submits written verification of such hospitalization.

In conjunction with existing leave benefits, confidential employees with one year of City service who have worked at least 1,250 hours in the previous year may be eligible for up to 12 weeks of Family/Medical Leave within any 12-month period. If eligible for Family/Medical Leave, employees must use all available sick, vacation, compensatory time off, and floating holiday pay prior to receiving unpaid Family/Medical Leave. Further details on Family/Medical Leave are available in the City’s Family and Medical Leave Policy.

Sick leave may be used to be absent from duty due to the death of a member of the employee’s immediate family as defined in Section 2.36.420, provided such leave shall not exceed forty working hours for each incident. The employee may be required to submit proof of relative’s death before being granted sick leave pay. False information concerning the death or relationship shall be cause for discharge.

Upon retirement the employee may choose: 1) a payout of the employee’s accumulated sick leave balance based on years of service according to the following schedule, 2) to convert a portion or all of the employee’s sick leave balance to service credit in accordance with CalPERS regulations, or 3) a combination of these two options. (A) Death – 25%
(B) Retirement and actual commencement of PERS benefits:
(1) After ten years of continuous employment – 10%
(2) After twenty years of continuous employment – 15%
(3) After twenty-five years of continuous employment – 20% (4) After thirty years of continuous employment – 25%

EXHIBIT “A”

Section I Workers’ Compensation Leave
An employee who is absent from duty because of an on-the-job injury in accordance with State workers’ compensation law and is not eligible for disability payments under Labor Code Section 4850 shall be paid the difference between their base salary and the amount provided by workers’ compensation law during the first ninety (90) business days of such temporary disability absence. Eligibility for workers’ compensation leave requires an accepted workers’ compensation claim.

If an employee is eligible for Total Temporary Disability benefits after their salary continuation as defined in the paragraph above, the employee will receive such payment directly from the City’s workers’ compensation administrator and will only be able to supplement one-third pay with accrued sick leave.

Section J Overtime
City Overtime Definition
Overtime is defined as all hours preauthorized by management and worked by the employee in excess of forty (40) hours worked in a work week. An employee’s failure to have overtime preauthorized may be subject to discipline up to and including termination.

All paid leave hours shall be counted as hours worked for purposes of calculating overtime to include Vacation, Holiday, Sick Leave, and Compensatory Time Off (CTO). All overtime shall be authorized by the department head or designee prior to being compensated.

FLSA/Statutory Overtime
For the purpose of complying with the Fair Labor Standards Act (FLSA) overtime requirements under 29 USC section 207(a), the City has adopted a dual calculation method whereby it calculates FLSA overtime based on all hours actually worked by overtime eligible employees in excess of forty (40) hours in the seven-day work period.

To the extent the City’s dual calculation method determines that FLSA overtime owed for the seven-day work period exceeds the amount of City overtime paid for the same sevenday work period, the difference will be paid to the employee by way of an “FLSA Adjustment” in the following City pay period.

Compensation
All overtime as defined in this Section shall be paid in cash at one and one half (1 1/2) the employee's base rate of pay, plus incentives as defined below, or in time off (CTO) at the rate of one and one-half (1 1/2) hours for each hour of overtime worked. All overtime shall be compensated to the nearest five (5) minutes worked.

Separate and apart from the City's contractual obligation to pay overtime in accordance with this Section, the City is obligated to calculate and pay, at a minimum, FLSA overtime based on the federally defined regular rate of pay which includes cash in lieu in compliance with the Flores v. City of San Gabriel. This calculation will be administered in accordance with the FLSA/Statutory Overtime’ section above.

EXHIBIT “A”

Compensatory Time Off (CTO)
A confidential employee eligible for overtime compensation as defined in this Section may elect compensation in the form of time off (CTO). An employee may not be compensated in CTO for more than sixty (60) hours of overtime worked in the calendar year.

Accumulated CTO may be taken through December 31st of each calendar year.

Accumulated CTO not taken by midnight December 31st shall be compensated in cash at straight time. Such compensation shall be paid in January of the following year.

Work Week for Calculation of Overtime
For all confidential employees working a regular 5/40 work schedule or a 4/10 alternative work schedule, the work week for the purpose of calculating overtime as defined in this Section shall be seven consecutive days, beginning at 12:00 am Thursday and ending at 11:59 pm Wednesday.

For all confidential employees working a 9/80 alternative work schedule, the work week for the purpose of calculating overtime as defined in this Section shall be seven consecutive days, beginning exactly four hours into their eight-hour shift on the day of the week which constitutes their alternative regular day off.

Pay Incentives to be Included in the Base Rate for Overtime  Bilingual Pay
 Work out of Classification Pay
 Temporary Assignment Pay
Section K Work Out-of-Classification
An out-of-class assignment is the full-time performance of all the significant duties of an available, funded position in one classification by an individual in a position of another classification. An employee assigned in writing by management to work out-of-class in a position that is assigned a higher pay range which is vacant pending an examination or is vacant due to an extended sick or disability leave, shall receive no less than five percent (5%), but in no case more than the top salary of the higher range, in addition to their regular base rate commencing on the eleventh consecutive workday of the out-of-class assignment. In order to receive out of class pay, an employee must be working in the out of class assignment and cannot have a leave of absence longer than two (2) consecutive weeks, unless approved otherwise.

EXHIBIT “A”

Section L Temporary Assignment
An appointing authority or designee may temporarily assign an employee to a different position for a specific period not to exceed ninety (90) days, after which the employee returns to their regular duties and position from which they were regularly assigned. The temporary assignment may be extended past ninety (90) days if agreed to by the employee in writing. Such action shall have the prior approval of the Human Resources Director or designee. An appointing authority may assign an employee to a different position for a period not to exceed ninety (90) days, provided the employee has received twenty-four (24) hours written notice which includes reasons for the assignment.

Employees who are subject to temporary assignment shall be compensated in accordance with Section K. In order to receive out of class pay, an employee must be working in the out of class assignment and cannot have a leave of absence longer than two (2) consecutive weeks, unless approved otherwise.

Section M Bilingual Pay
Employees certified as bilingual in Spanish through a testing process and certified as being required to regularly use their Spanish speaking skills shall receive a bilingual payment of thirty-five ($35) dollars per pay period. Employees are eligible for this incentive the first full pay period following qualification. Additional languages may be approved by the City based upon demonstrated need. Regardless of certification and payment, all employees shall use any language skills they possess to the best of their ability.

EXHIBIT “B”

Exhibit “B” Equity Adjustments for Unrepresented Confidential Employee Classifications Job Title Barg
Unit
Current
Grade
Future
Grade
Current
Biweekly Max
Proposed
Biweekly Max
Actual %
Increase
Administration Executive Assistant CNF 365 257 $ 2,593 $ 2,800 8.0% Application System Specialist Confidential CNF 385 299 $ 3,843 $ 4,535 18.0% Human Resources Administrative Assistant I CNF 360 240 $ 2,176 $ 2,350 8.0% Human Resources Administrative Assistant II CNF 363 245 $ 2,291 $ 2,474 8.0% Human Resources Administrative Assistant III CNF 365 257 $ 2,593 $ 2,800 8.0% Human Resources Information System Technician CNF 363 245 $ 2,291 $ 2,474 8.0% Human Resources Specialist CNF 368 261 $ 2,683 $ 2,898 8.0% Legal Assistant I CNF 363 245 $ 2,291 $ 2,474 8.0%
Legal Assistant II CNF 369 266 $ 2,829 $ 3,055 8.0%
Management Fellow CNF-C 300 252 $ 2,531 $ 2,658 5.0%
Payroll Specialist CNF 368 261 $ 2,683 $ 2,898 8.0%

RECRUITMENT, REFERRAL, AND RETENTION INCENTIVE PROGRAM

PURPOSE
The purpose of the Recruitment, Referral, and Retention Incentive Program is to establish guidelines and procedures for the eligibility, approval, and processing of recruitment, hiring, referral, and retention incentives for applicants and employees.

POLICY
Pursuant to the City’s Compensation Philosophy, it is the policy of the City of San Luis Obispo to recruit and retain well-qualified employees who exemplify the City’s organizational values. To assist in recruitment and retention efforts, the following incentives have been identified as described in further detail below.

I. ACCELERATED VACATION ACCRUAL
Provide a year-for-year (1:1) accelerated vacation accrual for completed public sector years of service. For example, if an individual is extended a job offer after having five (5) years of public sector service, they will begin accruing vacation leave with the City of San Luis Obispo as if they have five (5) years of service.

To be eligible for service credit towards accelerated vacation accrual, the individual must:

1. Accept employment with the City of San Luis Obispo, and;

2. Fill a regular or contract position that is eligible for vacation accrual, and;

3. Have prior public sector work experience, and;

4. Provide details of prior public sector experience to Human Resources staff.

II. LUMP SUM HIRING INCENTIVE
Lump sum hiring incentives can be extended for regular or contract positions that are deemed hard to fill by the Director of Human Resources. The maximum value of the lump sum hiring incentives is $5,000 for all regular and contract positions, with the exception of Lateral Police Officers and Lateral Communications Technicians (Dispatchers) in the Police Department, as described in further detail below.

To be eligible for the lump sum hiring incentive, the following shall apply:

1. The hiring manager shall seek approval from the Director of Human Resources in advance of extending a job offer, and;

2. The individual must be filling a regular or contract position that is deemed difficult to fill by the Director of Human Resources, and;

3. The individual must be a selected candidate through the Employment Opportunity Program (EOP) or through an external recruitment.

Recruitment, Referral, and Retention Incentive Program
2 Due to the current and significant recruitment challenges for well-qualified employees in our Police Department, the hiring incentive specified below is designed in an effort to attract and retain the best Police Officers and Dispatchers possible to serve the San Luis Obispo community.

Lateral Police Officer Lump Sum Hiring Incentive
Offer a lateral police officer a signing incentive of up to $16,000 payable as follows:
 Up to $5,000 upon hire.
 Up to $1,000 upon successful completion of the Field Training Program.  Up to $5,000 upon successful completion of the 12-month probationary period.  Up to $5,000 paid upon successful completion of the third-year anniversary.  Grant up to forty (40) hours of vacation upon completion of the first six-months of employment.

Note: A lateral candidate is someone who has a minimum of one year of recent law enforcement experience and meets the minimum requirements of the position.

Lateral Communications Technician (Dispatcher) Lump Sum Hiring Incentive Offer a lateral dispatcher a signing incentive of up to $10,000 payable as follows:
 Up to $5,000 upon hire.
 Up to $1,000 upon successful completion of the Field Training Program.  Up to $2,000 upon successful completion of the 12-month probationary period.  Up to $2,000 paid upon successful completion of the third-year anniversary.  Grant up to forty (40) hours of vacation upon completion of the first six-months of employment.

Note: A lateral candidate is someone who has a minimum of two years of experience in dispatching for a Public Safety Agency and meets the minimum requirements of the position.

The lump sum hiring incentives will be provided to all eligible employees on their first paycheck, or as specified for the police positions above. There will be no clawback provision, meaning that an employee will not be required to pay back the City if they leave within the first few years of employment after receiving the payment.

III. REFERRAL INCENTIVES FOR EXISTING EMPLOYEES
To encourage employees to actively engage in the recruitment process, the City will pay a referral fee to existing employees who recruit a candidate for the City of San Luis Obispo employment in a regular or contract position who is ultimately hired for the position.

Recruitment, Referral, and Retention Incentive Program
3 Exclusions

1. In order to avoid a conflict of interest, the following exclusions apply:
a. Appointed Officials and Department Heads are excluded from receiving a referral fee for any position.
b. Appointing authorities or supervisors who participate in the hiring decision are excluded from receiving a referral fee when referring applicants to the position for which they are recruiting.
c. Anyone who screens applications, serves on an interview panel, or otherwise participates in the selection and background investigation process are excluded from receiving a referral fee for the positions they were involved in recruiting.
d. Human Resources Department employees directly assigned to recruiting are excluded from receiving a referral fee.

2. Referring a current City employee will not result in a referral fee. This includes supplemental and contract employees who are hired into a regular position, or an employee in a regular position who is promoted or transferred to another position through the EOP.

Referral Fee Application Submittal and Deadline

1. The Referral Fee Application is available in the Forms and Policies section on SharePoint.

2. Referral Fee Applications must be submitted no later than one week (five business days) after the new employee’s hire date. It is the responsibility of the employee to ensure that the application is submitted by the deadline.

Referral fee applications will be submitted to the Human Resources Department, which is charged with administering the program.

3. The Human Resources Department will track each application submitted.

Application Certification
The new employee will be contacted by Human Resources to certify that a City of San Luis Obispo employee recruited them.

If more than one employee indicates they referred the same new employee; the Human Resources Director shall determine to whom the referral fee shall be paid based on the applicant's indication of which employee actively recruited them.

Prior to approving the Referral Fee Application, Human Resources staff will ensure none of the exclusions above apply.

Recruitment, Referral, and Retention Incentive Program
4 Referral Fee Amount
After the referral fee application is approved, and the new employee has started work, the referring employee shall receive $500 (or up to $1,500 for employees who refer a lateral police officer or dispatcher), less applicable taxes. Payments will be processed along with the regular payroll check and will be reported as taxable income. The fee is not reported to CalPERS as special compensation.

Employees may make multiple referrals within the same calendar year. The second and subsequent approved referrals made by an employee in one calendar year will be paid at the amount of $1,000 less applicable taxes. Exception: Referrals for lateral police officer or dispatcher will remain at $1,500 for each referral. All other sections of this policy apply as described above.

Dispute Resolution
Any disputes arising from the Referral Fee section of this program may be appealed to the City Manager whose decision shall be final.

IV. RELOCATION REIMBURSEMENT
Relocation reimbursement is provided in an effort to ease the burden for candidates who accept employment with the City from out of the area and therefore face costs associated with the need to relocate. The City can reimburse relocation costs that are directly related to an employee’s relocation of 50 miles or more to San Luis Obispo County.

Eligibility Requirements
To be eligible for the relocation incentive the applicant must:

1. Accept employment with the City of San Luis Obispo, and;

2. Relocate their primary residence to San Luis Obispo County, and;

3. Relocate a distance of 50 miles or more, and;

4. Fill a regular or contract position that is deemed difficult to fill by the Director of Human Resources.

Relocation Reimbursement Amount

1. Department Head positions. Total relocation benefits up to $15,000 (subject to applicable taxes).

2. All other regular or contract positions. Total relocation benefits up to $10,000 (subject to applicable taxes).

The reimbursement amount for each position will be determined by the hiring department and Human Resources and will be included in the new employee offer letter.

Recruitment, Referral, and Retention Incentive Program
5 Eligible Expenses
Eligible expenses are those incurred in the movement and relocation of a personal place of residence meeting the eligibility requirements outlined above including the following:

1. Movement of household goods. The costs associated with packing, loading, transporting, and unloading personal household goods.

2. In-transit expenses. Gas, food, lodging during the actual move from the employee’s home at time of hire to their new temporary or permanent home in San Luis Obispo County.

3. Temporary living expenses. Hotel or motel, or other temporary lodging such as Airbnb or short-term rentals, necessary to allow the employee to start work.

4. First month rent and/or deposits. Costs associated with securing a residence in San Luis Obispo County such as the first month rent and security deposits for the new residence and costs associated with terminating a lease or rental agreement.

5. Closing costs. Costs associated with the sale of the employee’s primary residence or purchase of a home in San Luis Obispo County.

6. Other eligible expenses as defined by the Internal Revenue Service (IRS) for Form 3903, Moving Expenses.

Continued Service Requirement
Failure to continue in the City service for three years, due to voluntary resignation, will result in the need to repay a proportional amount of the relocation reimbursement, on a pay period basis. For example, if an employee resigns after one (1) year of employment with the City, they will be responsible for repaying approximately two thirds (2/3) of the reimbursed moving expenses.

The employee will sign an acknowledgment agreeing that the Finance Department is authorized to make a deduction from the employee's final payroll check for the appropriate amount of relocation reimbursement to be repaid. If the final payroll check is not adequate to cover the amount owed, the City will invoice the employee under its standard accounts receivable process and full range of collection options, if needed, according to Section 631 of the City’s Financial Management Manual. Employees who are terminated, released from probation, or discontinue employment due to death or permanent disability will not be required to repay the relocation reimbursement, and may not submit reimbursement requests after separating from employment.

Relocation Reimbursement Procedures
All authorized amounts described above will be documented in a new employee offer letter and the employee will sign acknowledging the benefits, potential tax consequences, and repayment requirements prior to starting work for the City. The City will not pay vendors directly for moving and relocation expenses.

Recruitment, Referral, and Retention Incentive Program
6 The employee has up to one year after their hire date to use and claim their relocation reimbursement. If moving expenses are spread over several months, the employee may submit receipts in up to three separate requests, with a total of all requests not to exceed the authorized amount in the offer letter.

Once determined, the employee shall submit a completed Moving Expense Request Form with itemized receipts and a copy of their offer letter to their Department Head for approval. The Department Head will forward the approved documents to Payroll or disapproval to the Director of Human Resources, within five working days.

When the Department Head and/or the Director of Human Resources do not approve a submitted expense, an appeal may be made to the City Manager for a final decision.

All relocation reimbursements are considered taxable income for Federal income tax purposes. Moving and relocation expense reimbursements may or may not be considered taxable income for California income tax purposes depending on whether they are considered qualified or non-qualified, as prescribed by IRS tax code. Following submission of expense claims, Payroll Services will issue payment and deduct taxes accordingly.

V. STARTING SICK LEAVE BANK
The City Manager may authorize a one-time starting sick leave bank of up to 48 hours upon hire of a new Department Head. This will be documented in the new employee offer letter.

FUNDING SOURCE AND FUTURE CHANGES TO PROGRAM
Authorize the City Manager to make future administrative changes to this program in an effort to successfully attract and retain well-qualified employees. If there is a change to a monetary incentive, the department will be expected to cover the cost within departmental salary savings, or the City Manager can choose to move other funding as needed to support this program.

CITY OF SAN LUIS OBISPO REGULAR AND CONTRACT SALARY SCHEDULE Effective 04/14/2022 Title Job Code Grade Bargaining
Unit
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
ACCOUNTANT 22300 300 MME $ 2,969 $ 2,969 $ 2,969 $ 2,969 $ 3,711 $ - $ - $ - $ - ACCOUNTING ASSISTANT I 41400 417 CEA $ 1,671 $ 1,759 $ 1,852 $ 1,949 $ 2,052 $ - $ - $ - $ - ACCOUNTING ASSISTANT II 42400 419 CEA $ 1,760 $ 1,853 $ 1,950 $ 2,053 $ 2,161 $ - $ - $ - $ - ACCOUNTING ASSISTANT III 43400 421 CEA $ 1,853 $ 1,951 $ 2,054 $ 2,162 $ 2,276 $ - $ - $ - $ - ACCOUNTING MANAGER 26200 340 MME $ 4,387 $ 4,387 $ 4,387 $ 4,387 $ 5,484 $ - $ - $ - $ - ACTIVE TRANSPORTATION MANAGER 22301 318 MME $ 3,538 $ 3,538 $ 3,538 $ 3,538 $ 4,422 $ - $ - $ - $ - ADMINISTRATION EXECUTIVE ASSISTANT 33100 257 CNF $ 2,281 $ 2,401 $ 2,527 $ 2,660 $ 2,800 $ - $ - $ - $ - ADMINISTRATIVE ANALYST 22302 300 MME $ 2,969 $ 2,969 $ 2,969 $ 2,969 $ 3,711 $ - $ - $ - $ - ADMINISTRATIVE ASSISTANT I 41700 417 CEA $ 1,671 $ 1,759 $ 1,852 $ 1,949 $ 2,052 $ - $ - $ - $ - ADMINISTRATIVE ASSISTANT II 42700 419 CEA $ 1,760 $ 1,853 $ 1,950 $ 2,053 $ 2,161 $ - $ - $ - $ - ADMINISTRATIVE ASSISTANT III 43700 423 CEA $ 1,951 $ 2,054 $ 2,162 $ 2,276 $ 2,396 $ - $ - $ - $ - ASSISTANT CITY ATTORNEY I 25100 346 MME $ 4,651 $ 4,651 $ 4,651 $ 4,651 $ 5,814 $ - $ - $ - $ - ASSISTANT CITY ATTORNEY II 25102 360 MME $ 5,353 $ 5,353 $ 5,353 $ 5,353 $ 6,691 $ - $ - $ - $ - ASSISTANT CITY MANAGER 27100 225 DPH $ 7,308 $ 7,308 $ 7,308 $ 7,308 $ 9,135 $ - $ - $ - $ - ASSISTANT PLANNER 42402 432 CEA $ 2,466 $ 2,596 $ 2,733 $ 2,877 $ 3,028 $ - $ - $ - $ - ASSISTANT TO THE CITY MANAGER 25101 328 MME $ 3,900 $ 3,900 $ 3,900 $ 3,900 $ 4,875 $ - $ - $ - $ - ASSOCIATE PLANNER 43300 437 CEA $ 2,808 $ 2,956 $ 3,112 $ 3,276 $ 3,448 $ - $ - $ - $ - BUILDING INSPECTOR I 41500 432 CEA $ 2,466 $ 2,596 $ 2,733 $ 2,877 $ 3,028 $ - $ - $ - $ - BUILDING INSPECTOR II 44500 435 CEA $ 2,666 $ 2,806 $ 2,954 $ 3,109 $ 3,273 $ - $ - $ - $ - BUILDING PERMIT SERVICES SUPERVISOR 24200 313 MME $ 3,372 $ 3,372 $ 3,372 $ 3,372 $ 4,215 $ - $ - $ - $ - BUSINESS MANAGER 26111 323 MME $ 3,714 $ 3,714 $ 3,714 $ 3,714 $ 4,643 $ - $ - $ - $ - BUSINESS SERVICES AND ADMINISTRATIVE MANAGER 26100 340 MME $ 4,387 $ 4,387 $ 4,387 $ 4,387 $ 5,484 $ - $ - $ - $ - CANNABIS BUSINESS COORDINATOR 44408 437 CEA $ 2,808 $ 2,956 $ 3,112 $ 3,276 $ 3,448 $ - $ - $ - $ - CAPITAL IMPROVEMENT PLAN PROCESS IMPROVEMENT MANAGER 26116 353 MME-C $ 4,981 $ 4,981 $ 4,981 $ 4,981 $ 6,226 $ - $ - $ - $ - CITY ATTORNEY 28000 200 APO $ 10,103 $ 10,103 $ 10,103 $ 10,103 $ 10,103 $ - $ - $ - $ - CITY BIOLOGIST 22304 318 MME $ 3,538 $ 3,538 $ 3,538 $ 3,538 $ 4,422 $ - $ - $ - $ - CITY CLERK 26000 333 MME $ 4,098 $ 4,098 $ 4,098 $ 4,098 $ 5,123 $ - $ - $ - $ - CITY COUNCIL MEMBER 18000 104 CCM $ 918 $ - $ - $ - $ - $ - $ - $ - $ - CITY MANAGER 28001 206 APO $ 10,679 $ 10,679 $ 10,679 $ 10,679 $ 10,679 $ - $ - $ - $ -

CITY OF SAN LUIS OBISPO REGULAR AND CONTRACT SALARY SCHEDULE Effective 04/14/2022 Title Job Code Grade Bargaining
Unit
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
CODE ENFORCEMENT OFFICER I 41501 432 CEA $ 2,466 $ 2,596 $ 2,733 $ 2,877 $ 3,028 $ - $ - $ - $ - CODE ENFORCEMENT OFFICER II 44501 435 CEA $ 2,666 $ 2,806 $ 2,954 $ 3,109 $ 3,273 $ - $ - $ - $ - CODE ENFORCEMENT SUPERVISOR 25300 313 MME $ 3,372 $ 3,372 $ 3,372 $ 3,372 $ 4,215 $ - $ - $ - $ - CODE ENFORCEMENT TECHNICIAN I 41502 421 CEA $ 1,853 $ 1,951 $ 2,054 $ 2,162 $ 2,276 $ - $ - $ - $ - CODE ENFORCEMENT TECHNICIAN II 42500 423 CEA $ 1,951 $ 2,054 $ 2,162 $ 2,276 $ 2,396 $ - $ - $ - $ - COMMUNICATIONS COORDINATOR 42703 426 CEA $ 2,110 $ 2,221 $ 2,338 $ 2,461 $ 2,591 $ - $ - $ - $ - COMMUNICATIONS MANAGER 76000 856 PSO $ 3,526 $ 3,712 $ 3,907 $ 4,113 $ 4,329 $ 4,557 $ - $ - $ - COMMUNICATIONS SUPERVISOR 75200 855 PSO $ 3,043 $ 3,203 $ 3,372 $ 3,549 $ 3,736 $ 3,933 $ - $ - $ - COMMUNICATIONS TECHNICIAN 62500 712 POA $ 2,515 $ 2,647 $ 2,786 $ 2,933 $ 3,087 $ 3,249 $ 3,420 $ - $ - CONSTRUCTION ENGINEERING MANAGER 26202 333 MME $ 4,098 $ 4,098 $ 4,098 $ 4,098 $ 5,123 $ - $ - $ - $ - CONTROL SYSTEMS ADMINISTRATOR 44400 439 CEA $ 2,957 $ 3,113 $ 3,277 $ 3,449 $ 3,631 $ - $ - $ - $ - DATA ANALYST 22311 300 MME $ 2,969 $ 2,969 $ 2,969 $ 2,969 $ 3,711 $ - $ - $ - $ - DEPUTY BUILDING OFFICIAL 26305 340 MME $ 4,387 $ 4,387 $ 4,387 $ 4,387 $ 5,484 $ - $ - $ - $ - DEPUTY CITY CLERK I 41701 423 CEA $ 1,951 $ 2,054 $ 2,162 $ 2,276 $ 2,396 $ - $ - $ - $ - DEPUTY CITY CLERK II 42701 426 CEA $ 2,110 $ 2,221 $ 2,338 $ 2,461 $ 2,591 $ - $ - $ - $ - DEPUTY CITY MANAGER 26112 210 DPH $ 6,353 $ 6,353 $ 6,353 $ 6,353 $ 7,942 $ - $ - $ - $ - DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT/CITY PLANNER 26115 353 MME $ 4,981 $ 4,981 $ 4,981 $ 4,981 $ 6,226 $ - $ - $ - $ - DEPUTY DIRECTOR OF PUBLIC WORKS/CITY ENGINEER 26104 358 MME $ 5,231 $ 5,231 $ 5,231 $ 5,231 $ 6,538 $ - $ - $ - $ - DEPUTY DIRECTOR OF PUBLIC WORKS/MAINTENANCE OPERATIONS 26103 353 MME $ 4,981 $ 4,981 $ 4,981 $ 4,981 $ 6,226 $ - $ - $ - $ - DEPUTY DIRECTOR OF UTILITIES - ENGINEERING AND PLANNING 26113 353 MME $ 4,981 $ 4,981 $ 4,981 $ 4,981 $ 6,226 $ - $ - $ - $ - DEPUTY DIRECTOR OF UTILITIES - WASTEWATER 26105 353 MME $ 4,981 $ 4,981 $ 4,981 $ 4,981 $ 6,226 $ - $ - $ - $ - DEPUTY DIRECTOR OF UTILITIES - WATER 26106 353 MME $ 4,981 $ 4,981 $ 4,981 $ 4,981 $ 6,226 $ - $ - $ - $ - DEPUTY FIRE CHIEF 26107 369 MME $ 5,841 $ 5,841 $ 5,841 $ 5,841 $ 7,302 $ - $ - $ - $ - DIRECTOR OF COMMUNITY DEVELOPMENT 27000 210 DPH $ 6,353 $ 6,353 $ 6,353 $ 6,353 $ 7,942 $ - $ - $ - $ - DIRECTOR OF FINANCE 27001 210 DPH $ 6,353 $ 6,353 $ 6,353 $ 6,353 $ 7,942 $ - $ - $ - $ - DIRECTOR OF HUMAN RESOURCES 27002 210 DPH $ 6,353 $ 6,353 $ 6,353 $ 6,353 $ 7,942 $ - $ - $ - $ - DIRECTOR OF PARKS AND RECREATION 27003 210 DPH $ 6,353 $ 6,353 $ 6,353 $ 6,353 $ 7,942 $ - $ - $ - $ - DIRECTOR OF PUBLIC WORKS 27004 210 DPH $ 6,353 $ 6,353 $ 6,353 $ 6,353 $ 7,942 $ - $ - $ - $ - DIRECTOR OF UTILITIES 27005 210 DPH $ 6,353 $ 6,353 $ 6,353 $ 6,353 $ 7,942 $ - $ - $ - $ -

CITY OF SAN LUIS OBISPO REGULAR AND CONTRACT SALARY SCHEDULE Effective 04/14/2022 Title Job Code Grade Bargaining
Unit
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
DIVERSITY EQUITY AND INCLUSION MANAGER 26002 340 MME $ 4,387 $ 4,387 $ 4,387 $ 4,387 $ 5,484 $ - $ - $ - $ - ECONOMIC DEVELOPMENT MANAGER 26108 333 MME $ 4,098 $ 4,098 $ 4,098 $ 4,098 $ 5,123 $ - $ - $ - $ - EMERGENCY MEDICAL TECHNICIAN 52501 610 FFA-C $ 1,721 $ 1,812 $ 1,907 $ 2,007 $ 2,113 $ - $ - $ - $ - ENGINEER I 41300 435 CEA $ 2,666 $ 2,806 $ 2,954 $ 3,109 $ 3,273 $ - $ - $ - $ - ENGINEER II 42300 439 CEA $ 2,957 $ 3,113 $ 3,277 $ 3,449 $ 3,631 $ - $ - $ - $ - ENGINEER III 43301 442 CEA $ 3,199 $ 3,367 $ 3,544 $ 3,730 $ 3,926 $ - $ - $ - $ - ENGINEERING INSPECTOR I 41401 430 CEA $ 2,341 $ 2,464 $ 2,594 $ 2,730 $ 2,874 $ - $ - $ - $ - ENGINEERING INSPECTOR II 42404 433 CEA $ 2,532 $ 2,665 $ 2,805 $ 2,953 $ 3,108 $ - $ - $ - $ - ENGINEERING INSPECTOR III 43401 439 CEA $ 2,957 $ 3,113 $ 3,277 $ 3,449 $ 3,631 $ - $ - $ - $ - ENGINEERING INSPECTOR IV 44402 442 CEA $ 3,199 $ 3,367 $ 3,544 $ 3,730 $ 3,926 $ - $ - $ - $ - ENGINEERING TECHNICIAN I 41402 423 CEA $ 1,951 $ 2,054 $ 2,162 $ 2,276 $ 2,396 $ - $ - $ - $ - ENGINEERING TECHNICIAN II 42405 425 CEA $ 2,058 $ 2,166 $ 2,280 $ 2,400 $ 2,526 $ - $ - $ - $ - ENGINEERING TECHNICIAN III 43402 430 CEA $ 2,341 $ 2,464 $ 2,594 $ 2,730 $ 2,874 $ - $ - $ - $ - ENTERPRISE SYSTEM DATABASE ADMINISTRATOR 44401 439 CEA $ 2,957 $ 3,113 $ 3,277 $ 3,449 $ 3,631 $ - $ - $ - $ - ENVIRONMENTAL COMPLIANCE INSPECTOR 44403 432 CEA $ 2,466 $ 2,596 $ 2,733 $ 2,877 $ 3,028 $ - $ - $ - $ - ENVIRONMENTAL PROGRAMS MANAGER 26203 323 MME $ 3,714 $ 3,714 $ 3,714 $ 3,714 $ 4,643 $ - $ - $ - $ - EQUIPMENT OPERATOR 42804 422 CEA $ 1,902 $ 2,002 $ 2,107 $ 2,218 $ 2,335 $ - $ - $ - $ - EVIDENCE TECHNICIAN 62300 715 POA $ 3,292 $ 3,465 $ 3,647 $ 3,839 $ 4,041 $ 4,254 $ 4,478 $ - $ - FACILITIES MAINTENANCE SUPERVISOR 25201 300 MME $ 2,969 $ 2,969 $ 2,969 $ 2,969 $ 3,711 $ - $ - $ - $ - FACILITIES MAINTENANCE TECHNICIAN (SBP) 42900 450 CEA $ 1,861 $ 1,959 $ 2,062 $ 2,171 $ 2,285 $ 2,405 $ 2,532 $ 2,665 $ 2,805 FINANCIAL ANALYST 22310 300 MME $ 2,969 $ 2,969 $ 2,969 $ 2,969 $ 3,711 $ - $ - $ - $ - FINANCIAL SPECIALIST 42412 423 CEA $ 1,951 $ 2,054 $ 2,162 $ 2,276 $ 2,396 $ - $ - $ - $ - FIRE BATTALION CHIEF 55200 505 FBC $ 4,627 $ 4,871 $ 5,127 $ 5,397 $ 5,681 $ 5,980 $ - $ - $ - FIRE CAPTAIN 54500 621 FFA $ 3,714 $ 3,909 $ 4,115 $ 4,332 $ 4,560 $ - $ - $ - $ - FIRE CHIEF 27006 216 DPH $ 6,713 $ 6,713 $ 6,713 $ 6,713 $ 8,392 $ - $ - $ - $ - FIRE ENGINEER 53500 615 FFA $ 3,179 $ 3,346 $ 3,522 $ 3,707 $ 3,902 $ - $ - $ - $ - FIRE FIGHTER 52500 612 FFA $ 2,642 $ 2,935 $ 3,089 $ 3,252 $ 3,423 $ 3,603 $ - $ - $ - FIRE INSPECTOR I 51400 626 FFA $ 2,570 $ 2,705 $ 2,847 $ 2,997 $ 3,155 $ - $ - $ - $ - FIRE INSPECTOR II 52400 630 FFA $ 2,852 $ 3,002 $ 3,160 $ 3,326 $ 3,501 $ - $ - $ - $ -

CITY OF SAN LUIS OBISPO REGULAR AND CONTRACT SALARY SCHEDULE Effective 04/14/2022 Title Job Code Grade Bargaining
Unit
Biweekly
Step 1
Biweekly
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FIRE INSPECTOR III 53400 633 FFA $ 3,081 $ 3,243 $ 3,414 $ 3,594 $ 3,783 $ - $ - $ - $ - FIRE MARSHAL CHIEF BUILDING OFFICIAL 25202 346 MME $ 4,651 $ 4,651 $ 4,651 $ 4,651 $ 5,814 $ - $ - $ - $ - FIRE VEHICLE MECHANIC 52800 616 FFA $ 3,135 $ 3,300 $ 3,474 $ 3,657 $ 3,849 $ - $ - $ - $ - FLEET MAINTENANCE SUPERVISOR 25203 300 MME $ 2,969 $ 2,969 $ 2,969 $ 2,969 $ 3,711 $ - $ - $ - $ - GIS SPECIALIST I 42406 433 CEA $ 2,532 $ 2,665 $ 2,805 $ 2,953 $ 3,108 $ - $ - $ - $ - GIS SPECIALIST II 44404 437 CEA $ 2,808 $ 2,956 $ 3,112 $ 3,276 $ 3,448 $ - $ - $ - $ - GOLF MAINTENANCE CREW COORDINATOR 44900 426 CEA $ 2,110 $ 2,221 $ 2,338 $ 2,461 $ 2,591 $ - $ - $ - $ - HAZARDOUS MATERIALS COORDINATOR 54501 617 FFA $ 3,686 $ 3,880 $ 4,084 $ 4,299 $ 4,525 $ - $ - $ - $ - HEAVY EQUIPMENT MECHANIC 42800 426 CEA $ 2,110 $ 2,221 $ 2,338 $ 2,461 $ 2,591 $ - $ - $ - $ - HOMELESSNESS RESPONSE MANAGER 26304 318 MME-C $ 3,538 $ 3,538 $ 3,538 $ 3,538 $ 4,422 $ - $ - $ - $ - HOUSING COORDINATOR 44300 437 CEA $ 2,808 $ 2,956 $ 3,112 $ 3,276 $ 3,448 $ - $ - $ - $ - HOUSING POLICY AND PROGRAMS MANAGER 25301 323 MME $ 3,714 $ 3,714 $ 3,714 $ 3,714 $ 4,643 $ - $ - $ - $ - HUMAN RESOURCES ADMINISTRATIVE ASSISTANT I 31700 240 CNF $ 1,914 $ 2,015 $ 2,121 $ 2,233 $ 2,350 $ - $ - $ - $ - HUMAN RESOURCES ADMINISTRATIVE ASSISTANT II 32700 245 CNF $ 2,015 $ 2,121 $ 2,233 $ 2,350 $ 2,474 $ - $ - $ - $ - HUMAN RESOURCES ADMINISTRATIVE ASSISTANT III 33700 257 CNF $ 2,281 $ 2,401 $ 2,527 $ 2,660 $ 2,800 $ - $ - $ - $ - HUMAN RESOURCES ANALYST 21300 300 MME $ 2,969 $ 2,969 $ 2,969 $ 2,969 $ 3,711 $ - $ - $ - $ - HUMAN RESOURCES INFORMATION SYSTEM TECHNICIAN 32402 245 CNF $ 2,015 $ 2,121 $ 2,233 $ 2,350 $ 2,474 $ - $ - $ - $ - HUMAN RESOURCES MANAGER 26301 340 MME $ 4,387 $ 4,387 $ 4,387 $ 4,387 $ 5,484 $ - $ - $ - $ - HUMAN RESOURCES SPECIALIST 32401 261 CNF $ 2,360 $ 2,484 $ 2,615 $ 2,753 $ 2,898 $ - $ - $ - $ - INFORMATION SERVICES SUPERVISOR 25204 326 MME $ 3,827 $ 3,827 $ 3,827 $ 3,827 $ 4,783 $ - $ - $ - $ - INFORMATION TECHNOLOGY ASSISTANT 42407 423 CEA $ 1,951 $ 2,054 $ 2,162 $ 2,276 $ 2,396 $ - $ - $ - $ - INFORMATION TECHNOLOGY MANAGER 26001 354 MME $ 5,028 $ 5,028 $ 5,028 $ 5,028 $ 6,285 $ - $ - $ - $ - INFORMATION TECHNOLOGY SECURITY ENGINEER 42413 441 CEA $ 3,114 $ 3,278 $ 3,451 $ 3,633 $ 3,824 $ - $ - $ - $ - INFORMATION TECHNOLOGY SYSTEM ENGINEER 42408 439 CEA $ 2,957 $ 3,113 $ 3,277 $ 3,449 $ 3,631 $ - $ - $ - $ - LABORATORY ANALYST (SBP) 42301 456 CEA $ 2,385 $ 2,510 $ 2,642 $ 2,781 $ 2,927 $ 3,081 $ 3,243 $ 3,414 $ 3,594 LABORATORY MANAGER 26204 323 MME $ 3,714 $ 3,714 $ 3,714 $ 3,714 $ 4,643 $ - $ - $ - $ - LEAD POLICE RECORDS CLERK 64700 706 POA $ 2,280 $ 2,400 $ 2,526 $ 2,659 $ 2,799 $ 2,946 $ 3,101 $ - $ - LEAD PROPERTY AND EVIDENCE TECHNICIAN 62400 713 POA $ 2,500 $ 2,632 $ 2,771 $ 2,917 $ 3,071 $ 3,233 $ 3,403 $ - $ - LEGAL ANALYST 23314 300 MME $ 2,969 $ 2,969 $ 2,969 $ 2,969 $ 3,711 $ - $ - $ - $ -

CITY OF SAN LUIS OBISPO REGULAR AND CONTRACT SALARY SCHEDULE Effective 04/14/2022 Title Job Code Grade Bargaining
Unit
Biweekly
Step 1
Biweekly
Step 2
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Step 3
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Biweekly
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LEGAL ASSISTANT I 31701 245 CNF $ 2,015 $ 2,121 $ 2,233 $ 2,350 $ 2,474 $ - $ - $ - $ - LEGAL ASSISTANT II 32701 266 CNF $ 2,488 $ 2,619 $ 2,757 $ 2,902 $ 3,055 $ - $ - $ - $ - MAINTENANCE CONTRACT COORDINATOR 42303 430 CEA $ 2,341 $ 2,464 $ 2,594 $ 2,730 $ 2,874 $ - $ - $ - $ - MAINTENANCE WORKER - PARKING FACILITIES 42913 419 CEA $ 1,760 $ 1,853 $ 1,950 $ 2,053 $ 2,161 $ - $ - $ - $ - MAINTENANCE WORKER I - PARKS 41900 417 CEA $ 1,671 $ 1,759 $ 1,852 $ 1,949 $ 2,052 $ - $ - $ - $ - MAINTENANCE WORKER II - PARKS 42901 419 CEA $ 1,760 $ 1,853 $ 1,950 $ 2,053 $ 2,161 $ - $ - $ - $ - MAINTENANCE WORKER III - PARKS 43900 421 CEA $ 1,853 $ 1,951 $ 2,054 $ 2,162 $ 2,276 $ - $ - $ - $ - MANAGEMENT FELLOW 36300 252 CNF-C $ 2,165 $ 2,279 $ 2,399 $ 2,525 $ 2,658 $ - $ - $ - $ - MAYOR 18001 110 CCM $ 1,158 $ - $ - $ - $ - $ - $ - $ - $ - MECHANIC HELPER 41800 417 CEA $ 1,671 $ 1,759 $ 1,852 $ 1,949 $ 2,052 $ - $ - $ - $ - NEIGHBORHOOD OUTREACH MANAGER 26600 313 MME $ 3,372 $ 3,372 $ 3,372 $ 3,372 $ 4,215 $ - $ - $ - $ - NETWORK SERVICES SUPERVISOR 25206 331 MME $ 4,018 $ 4,018 $ 4,018 $ 4,018 $ 5,022 $ - $ - $ - $ - PARALEGAL I 31702 261 CNF $ 2,360 $ 2,484 $ 2,615 $ 2,753 $ 2,898 $ - $ - $ - $ - PARALEGAL II 32702 266 CNF $ 2,488 $ 2,619 $ 2,757 $ 2,902 $ 3,055 $ - $ - $ - $ - PARKING COORDINATOR 44200 426 CEA $ 2,110 $ 2,221 $ 2,338 $ 2,461 $ 2,591 $ - $ - $ - $ - PARKING ENFORCEMENT OFFICER I 41403 420 CEA $ 1,806 $ 1,901 $ 2,001 $ 2,106 $ 2,217 $ - $ - $ - $ - PARKING ENFORCEMENT OFFICER II 44405 423 CEA $ 1,951 $ 2,054 $ 2,162 $ 2,276 $ 2,396 $ - $ - $ - $ - PARKING METER REPAIR WORKER 42801 421 CEA $ 1,853 $ 1,951 $ 2,054 $ 2,162 $ 2,276 $ - $ - $ - $ - PARKING PROGRAM MANAGER 26205 323 MME $ 3,714 $ 3,714 $ 3,714 $ 3,714 $ 4,643 $ - $ - $ - $ - PARKING SERVICES SUPERVISOR 25207 300 MME $ 2,969 $ 2,969 $ 2,969 $ 2,969 $ 3,711 $ - $ - $ - $ - PARKS CREW COORDINATOR 44901 451 CEA $ 2,285 $ 2,405 $ 2,532 $ 2,665 $ 2,805 $ - $ - $ - $ - PARKS MAINTENANCE SPECIALIST (SBP) 42902 446 CEA $ 1,674 $ 1,762 $ 1,855 $ 1,953 $ 2,056 $ 2,164 $ 2,278 $ 2,398 $ 2,524 PARKS MAINTENANCE SUPERVISOR 25208 300 MME $ 2,969 $ 2,969 $ 2,969 $ 2,969 $ 3,711 $ - $ - $ - $ - PAYROLL SPECIALIST 32404 261 CNF $ 2,360 $ 2,484 $ 2,615 $ 2,753 $ 2,898 $ - $ - $ - $ - PERMIT TECHNICIAN I 41404 419 CEA $ 1,760 $ 1,853 $ 1,950 $ 2,053 $ 2,161 $ - $ - $ - $ - PERMIT TECHNICIAN II 42409 423 CEA $ 1,951 $ 2,054 $ 2,162 $ 2,276 $ 2,396 $ - $ - $ - $ - PERMIT TECHNICIAN III 43405 427 CEA $ 2,166 $ 2,280 $ 2,400 $ 2,526 $ 2,659 $ - $ - $ - $ - PLANNING TECHNICIAN 41405 423 CEA $ 1,951 $ 2,054 $ 2,162 $ 2,276 $ 2,396 $ - $ - $ - $ - PLANS EXAMINER 43403 437 CEA $ 2,808 $ 2,956 $ 3,112 $ 3,276 $ 3,448 $ - $ - $ - $ -

CITY OF SAN LUIS OBISPO REGULAR AND CONTRACT SALARY SCHEDULE Effective 04/14/2022 Title Job Code Grade Bargaining
Unit
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
POLICE CADET 61500 714 POA $ 3,024 $ - $ - $ - $ - $ - $ - $ - $ - POLICE CAPTAIN 76100 810 PSO $ 5,439 $ 5,725 $ 6,026 $ 6,343 $ 6,677 $ 7,028 $ - $ - $ - POLICE CHIEF 27007 230 DPH $ 7,654 $ 7,654 $ 7,654 $ 7,654 $ 9,568 $ - $ - $ - $ - POLICE FIELD SERVICES TECHNICIAN 62501 709 POA $ 2,405 $ 2,532 $ 2,665 $ 2,805 $ 2,953 $ 3,108 $ 3,272 $ - $ - POLICE LIEUTENANT 75500 805 PSO $ 4,727 $ 4,976 $ 5,238 $ 5,514 $ 5,804 $ 6,109 $ - $ - $ - POLICE OFFICER 62502 720 POA $ 3,360 $ 3,537 $ 3,723 $ 3,919 $ 4,125 $ 4,342 $ 4,571 $ - $ - POLICE RECORDS CLERK I 61700 700 POA $ 1,850 $ 1,947 $ 2,049 $ 2,157 $ 2,271 $ 2,390 $ 2,516 $ - $ - POLICE RECORDS CLERK II 62700 703 POA $ 2,049 $ 2,157 $ 2,271 $ 2,391 $ 2,517 $ 2,649 $ 2,788 $ - $ - POLICE RECORDS SUPERVISOR 75201 850 PSO $ 2,740 $ 2,884 $ 3,036 $ 3,196 $ 3,364 $ 3,541 $ - $ - $ - POLICE SERGEANT 74500 800 PSO $ 4,109 $ 4,325 $ 4,553 $ 4,793 $ 5,045 $ 5,311 $ - $ - $ - PRINCIPAL BUDGET ANALYST 26201 323 MME $ 3,714 $ 3,714 $ 3,714 $ 3,714 $ 4,643 $ - $ - $ - $ - PROPERTY AND EVIDENCE TECHNICIAN 62503 706 POA $ 2,280 $ 2,400 $ 2,526 $ 2,659 $ 2,799 $ 2,946 $ 3,101 $ - $ - PUBLIC COMMINICATIONS MANAGER 26114 318 MME $ 3,538 $ 3,538 $ 3,538 $ 3,538 $ 4,422 $ - $ - $ - $ - RANGER MAINTENANCE WORKER I 41901 415 CEA $ 1,588 $ 1,672 $ 1,760 $ 1,853 $ 1,950 $ - $ - $ - $ - RANGER MAINTENANCE WORKER II 42903 419 CEA $ 1,760 $ 1,853 $ 1,950 $ 2,053 $ 2,161 $ - $ - $ - $ - RECREATION COORDINATOR 44600 426 CEA $ 2,110 $ 2,221 $ 2,338 $ 2,461 $ 2,591 $ - $ - $ - $ - RECREATION MANAGER 26206 313 MME $ 3,372 $ 3,372 $ 3,372 $ 3,372 $ 4,215 $ - $ - $ - $ - RECREATION SUPERVISOR 25209 300 MME $ 2,969 $ 2,969 $ 2,969 $ 2,969 $ 3,711 $ - $ - $ - $ - SAFETY AND TECHNICAL TRAINING ENGINEER 23300 313 MME $ 3,372 $ 3,372 $ 3,372 $ 3,372 $ 4,215 $ - $ - $ - $ - SENIOR ACCOUNTANT 24300 310 MME $ 3,275 $ 3,275 $ 3,275 $ 3,275 $ 4,094 $ - $ - $ - $ - SENIOR ADMINISTRATIVE ANALYST 24301 310 MME $ 3,275 $ 3,275 $ 3,275 $ 3,275 $ 4,094 $ - $ - $ - $ - SENIOR CIVIL ENGINEER 24302 323 MME $ 3,714 $ 3,714 $ 3,714 $ 3,714 $ 4,643 $ - $ - $ - $ - SENIOR FINANCIAL ANALYST 24304 310 MME $ 3,275 $ 3,275 $ 3,275 $ 3,275 $ 4,094 $ - $ - $ - $ - SENIOR HUMAN RESOURCES ANALYST 22305 310 MME $ 3,275 $ 3,275 $ 3,275 $ 3,275 $ 4,094 $ - $ - $ - $ - SENIOR LEGAL ANALYST 24306 310 MME $ 3,275 $ 3,275 $ 3,275 $ 3,275 $ 4,094 $ - $ - $ - $ - SENIOR PLANNER 24303 323 MME $ 3,714 $ 3,714 $ 3,714 $ 3,714 $ 4,643 $ - $ - $ - $ - SIGNAL AND STREETLIGHT TECHNICIAN 42802 430 CEA $ 2,341 $ 2,464 $ 2,594 $ 2,730 $ 2,874 $ - $ - $ - $ - SOLID WASTE AND RECYCLING COORDINATOR 44301 437 CEA $ 2,808 $ 2,956 $ 3,112 $ 3,276 $ 3,448 $ - $ - $ - $ - SPECIAL PROJECTS MANAGER 25305 318 MME-C $ 3,538 $ 3,538 $ 3,538 $ 3,538 $ 4,422 $ - $ - $ - $ -

CITY OF SAN LUIS OBISPO REGULAR AND CONTRACT SALARY SCHEDULE Effective 04/14/2022 Title Job Code Grade Bargaining
Unit
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
STORMWATER CODE ENFORCEMENT OFFICER 44502 435 CEA-C $ 2,666 $ 2,806 $ 2,954 $ 3,109 $ 3,273 $ - $ - $ - $ - STREETS CREW COORDINATOR 44902 451 CEA $ 2,285 $ 2,405 $ 2,532 $ 2,665 $ 2,805 $ - $ - $ - $ - STREETS MAINTENANCE OPERATOR (SBP) 42904 446 CEA $ 1,674 $ 1,762 $ 1,855 $ 1,953 $ 2,056 $ 2,164 $ 2,278 $ 2,398 $ 2,524 STREETS MAINTENANCE SUPERVISOR 25210 300 MME $ 2,969 $ 2,969 $ 2,969 $ 2,969 $ 3,711 $ - $ - $ - $ - SUPERVISING ACCOUNTING ASSISTANT 45200 426 CEA $ 2,110 $ 2,221 $ 2,338 $ 2,461 $ 2,591 $ - $ - $ - $ - SUPERVISING ADMINISTRATIVE ASSISTANT 45201 426 CEA $ 2,110 $ 2,221 $ 2,338 $ 2,461 $ 2,591 $ - $ - $ - $ - SUPERVISING BUILDING INSPECTOR 25200 313 MME $ 3,372 $ 3,372 $ 3,372 $ 3,372 $ 4,215 $ - $ - $ - $ - SUPERVISING CIVIL ENGINEER 25211 333 MME $ 4,098 $ 4,098 $ 4,098 $ 4,098 $ 5,123 $ - $ - $ - $ - SUPERVISING PARKING ENFORCEMENT OFFICER 25400 300 MME $ 2,969 $ 2,969 $ 2,969 $ 2,969 $ 3,711 $ - $ - $ - $ - SUPERVISING UTILITY BILLING ASSISTANT 45202 426 CEA $ 2,110 $ 2,221 $ 2,338 $ 2,461 $ 2,591 $ - $ - $ - $ - SUSTAINABILITY AND NATURAL RESOURCES ANALYST 22313 300 MME $ 2,969 $ 2,969 $ 2,969 $ 2,969 $ 3,711 $ - $ - $ - $ - SUSTAINABILITY AND NATURAL RESOURCES OFFICIAL 26110 340 MME $ 4,387 $ 4,387 $ 4,387 $ 4,387 $ 5,484 $ - $ - $ - $ - SUSTAINABILITY MANAGER 25302 318 MME $ 3,538 $ 3,538 $ 3,538 $ 3,538 $ 4,422 $ - $ - $ - $ - SWEEPER OPERATOR 42905 422 CEA $ 1,902 $ 2,002 $ 2,107 $ 2,218 $ 2,335 $ - $ - $ - $ - SYSTEM APPLICATION SPECIALIST 42401 439 CEA $ 2,957 $ 3,113 $ 3,277 $ 3,449 $ 3,631 $ - $ - $ - $ - SYSTEM APPLICATION SPECIALIST CONFIDENTIAL 32403 299 CNF $ 3,694 $ 3,888 $ 4,093 $ 4,308 $ 4,535 $ - $ - $ - $ - SYSTEMS INTEGRATION ADMINISTRATOR 42410 439 CEA $ 2,957 $ 3,113 $ 3,277 $ 3,449 $ 3,631 $ - $ - $ - $ - TECHNOLOGY PROJECT MANAGER 22308 326 MME $ 3,827 $ 3,827 $ 3,827 $ 3,827 $ 4,783 $ - $ - $ - $ - TOURISM COORDINATOR 43404 426 CEA $ 2,110 $ 2,221 $ 2,338 $ 2,461 $ 2,591 $ - $ - $ - $ - TOURISM MANAGER 25303 313 MME $ 3,372 $ 3,372 $ 3,372 $ 3,372 $ 4,215 $ - $ - $ - $ - TRANSIT ASSISTANT 41702 423 CEA $ 1,951 $ 2,054 $ 2,162 $ 2,276 $ 2,396 $ - $ - $ - $ - TRANSIT COORDINATOR 44406 426 CEA $ 2,110 $ 2,221 $ 2,338 $ 2,461 $ 2,591 $ - $ - $ - $ - TRANSIT MANAGER 26303 323 MME $ 3,714 $ 3,714 $ 3,714 $ 3,714 $ 4,643 $ - $ - $ - $ - TRANSPORTATION MANAGER 26207 333 MME $ 4,098 $ 4,098 $ 4,098 $ 4,098 $ 5,123 $ - $ - $ - $ - TRANSPORTATION PLANNER-ENGINEER I 41301 435 CEA $ 2,666 $ 2,806 $ 2,954 $ 3,109 $ 3,273 $ - $ - $ - $ - TRANSPORTATION PLANNER-ENGINEER II 42302 439 CEA $ 2,957 $ 3,113 $ 3,277 $ 3,449 $ 3,631 $ - $ - $ - $ - TRANSPORTATION PLANNER-ENGINEER III 43302 442 CEA $ 3,199 $ 3,367 $ 3,544 $ 3,730 $ 3,926 $ - $ - $ - $ - UNDERGROUND UTILITIES LOCATOR 42803 423 CEA $ 1,951 $ 2,054 $ 2,162 $ 2,276 $ 2,396 $ - $ - $ - $ - URBAN FOREST SUPERVISOR/CITY ARBORIST 25212 300 MME $ 2,969 $ 2,969 $ 2,969 $ 2,969 $ 3,711 $ - $ - $ - $ -

CITY OF SAN LUIS OBISPO REGULAR AND CONTRACT SALARY SCHEDULE Effective 04/14/2022 Title Job Code Grade Bargaining
Unit
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
URBAN FORESTER (SBP) 42906 450 CEA $ 1,861 $ 1,959 $ 2,062 $ 2,171 $ 2,285 $ 2,405 $ 2,532 $ 2,665 $ 2,805 UTILITIES ENGINEER 22309 323 MME $ 3,714 $ 3,714 $ 3,714 $ 3,714 $ 4,643 $ - $ - $ - $ - UTILITIES SPECIAL PROJECTS MANAGER 25304 323 MME $ 3,714 $ 3,714 $ 3,714 $ 3,714 $ 4,643 $ - $ - $ - $ - UTILITY BILLING ASSISTANT 42702 419 CEA $ 1,760 $ 1,853 $ 1,950 $ 2,053 $ 2,161 $ - $ - $ - $ - WASTEWATER COLLECTION SYSTEM OPERATOR (SBP) 42907 452 CEA $ 2,090 $ 2,200 $ 2,316 $ 2,438 $ 2,566 $ 2,701 $ 2,843 $ 2,993 $ 3,151 WASTEWATER COLLECTION SYSTEM SUPERVISOR 25213 323 MME $ 3,714 $ 3,714 $ 3,714 $ 3,714 $ 4,643 $ - $ - $ - $ - WATER DISTRIBUTION CHIEF OPERATOR 44903 437 CEA $ 2,808 $ 2,956 $ 3,112 $ 3,276 $ 3,448 $ - $ - $ - $ - WATER DISTRIBUTION SUPERVISOR 25214 323 MME $ 3,714 $ 3,714 $ 3,714 $ 3,714 $ 4,643 $ - $ - $ - $ - WATER DISTRIBUTION SYSTEM OPTERATOR (SBP) 42908 452 CEA $ 2,090 $ 2,200 $ 2,316 $ 2,438 $ 2,566 $ 2,701 $ 2,843 $ 2,993 $ 3,151 WATER RESOURCE PROGRAM MANAGER 26208 323 MME $ 3,714 $ 3,714 $ 3,714 $ 3,714 $ 4,643 $ - $ - $ - $ - WATER RESOURCE RECOVERY FACILITY CHIEF MAINTENANCE TECHNICIAN 44904 444 CEA $ 2,995 $ 3,153 $ 3,319 $ 3,494 $ 3,678 $ - $ - $ - $ - WATER RESOURCE RECOVERY FACILITY CHIEF OPERATOR 44905 445 CEA $ 3,156 $ 3,322 $ 3,497 $ 3,681 $ 3,875 $ - $ - $ - $ - WATER RESOURCE RECOVERY FACILITY MAINTENANCE TECHNICIAN (SBP) 42909 456 CEA $ 2,385 $ 2,510 $ 2,642 $ 2,781 $ 2,927 $ 3,081 $ 3,243 $ 3,414 $ 3,594 WATER RESOURCE RECOVERY FACILITY OPERATOR (SBP) 42910 456 CEA $ 2,385 $ 2,510 $ 2,642 $ 2,781 $ 2,927 $ 3,081 $ 3,243 $ 3,414 $ 3,594 WATER RESOURCE RECOVERY FACILITY PLANT SUPERVISOR 25215 333 MME $ 4,098 $ 4,098 $ 4,098 $ 4,098 $ 5,123 $ - $ - $ - $ - WATER RESOURCES TECHNICIAN 42411 430 CEA $ 2,341 $ 2,464 $ 2,594 $ 2,730 $ 2,874 $ - $ - $ - $ - WATER SUPPLY OPERATOR (SBP) 42911 452 CEA $ 2,090 $ 2,200 $ 2,316 $ 2,438 $ 2,566 $ 2,701 $ 2,843 $ 2,993 $ 3,151 WATER TREATMENT PLANT CHIEF MAINTENANCE TECHNICIAN 44906 444 CEA $ 2,995 $ 3,153 $ 3,319 $ 3,494 $ 3,678 $ - $ - $ - $ - WATER TREATMENT PLANT CHIEF OPERATOR 44907 445 CEA $ 3,156 $ 3,322 $ 3,497 $ 3,681 $ 3,875 $ - $ - $ - $ - WATER TREATMENT PLANT OPERATOR (SBP) 42912 456 CEA $ 2,385 $ 2,510 $ 2,642 $ 2,781 $ 2,927 $ 3,081 $ 3,243 $ 3,414 $ 3,594 WATER TREATMENT PLANT SUPERVISOR 25216 333 MME $ 4,098 $ 4,098 $ 4,098 $ 4,098 $ 5,123 $ - $ - $ - $ - WHALE ROCK RESERVOIR SUPERVISOR 25217 323 MME $ 3,714 $ 3,714 $ 3,714 $ 3,714 $ 4,643 $ - $ - $ - $ - YOUTH SERVICES PROGRAM ASSSISTANT 42200 419 CEA $ 1,760 $ 1,853 $ 1,950 $ 2,053 $ 2,161 $ - $ - $ - $ - YOUTH SERVICES PROGRAM SPECIALIST 42600 419 CEA $ 1,760 $ 1,853 $ 1,950 $ 2,053 $ 2,161 $ - $ - $ - $ -

Supplemental Employee Salary Schedule
Classification EEO
Category
EEO
Function Class Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Accessibility & Process Improvement Manager 1 2 9933 9340 $ 44.21 $ 46.97 $ 49.74 $ 52.50 $ 55.27 $ - $ - $ - $ - Administrative Aide I 5 1 9172 902 $ 16.00 $ 16.40 $ 16.81 $ 17.23 $ 17.66 $ 18.10 $ 18.56 $ 19.02 $ 19.49 Administrative Aide II 6 1 9371 906 $ 18.00 $ 18.45 $ 18.91 $ 19.38 $ 19.87 $ 20.37 $ 20.87 $ 21.40 $ 21.93 Administrative Specialist 5 1 9472 906 $ 18.00 $ 18.45 $ 18.91 $ 19.38 $ 19.87 $ 20.37 $ 20.87 $ 21.40 $ 21.93 Adult Sports Official 5 6 9265 904 $ 17.00 $ 17.43 $ 17.86 $ 18.31 $ 18.76 $ 19.23 $ 19.71 $ 20.21 $ 20.71 Application System Specialist 3 1 942401 9439 $ 36.06 $ 37.96 $ 39.96 $ 42.06 $ 44.28 - - - - Aquatics Specialist* 5 6 9461 908 $ 19.00 $ 19.48 $ 19.96 $ 20.46 $ 20.97 $ 21.50 $ 22.03 $ 22.59 $ 23.15 Assistant City Attorney 2 1 9473 997 $ 78.13 - - - - - - - - Childcare Aide Emergency Sub Afternoon* 5 6 91615 970 $ 20.00 $ 20.50 $ 21.01 $ 21.54 $ 22.08 $ 22.63 $ 23.19 $ 23.77 $ 24.37 Childcare Aide Emergency Sub Morning* 5 6 91619 971 $ 24.00 $ 24.60 $ 25.22 $ 25.85 $ 26.49 $ 27.15 $ 27.83 $ 28.53 $ 29.24 Childcare Aide* 5 6 9161 900 $ 15.00 $ 15.38 $ 15.76 $ 16.15 $ 16.56 $ 16.97 $ 17.40 $ 17.83 $ 18.28 Childcare Teacher Emergency Sub Afternoon* 5 6 92625 972 $ 21.25 $ 21.78 $ 22.33 $ 22.88 $ 23.46 $ 24.04 $ 24.64 $ 25.26 $ 25.89 Childcare Teacher Emergency Sub Morning* 5 6 92629 973 $ 25.50 $ 26.14 $ 26.79 $ 27.46 $ 28.15 $ 28.85 $ 29.57 $ 30.31 $ 31.07 Childcare Teacher* 5 6 9262 904 $ 17.00 $ 17.43 $ 17.86 $ 18.31 $ 18.76 $ 19.23 $ 19.71 $ 20.21 $ 20.71 Commissioner 6 10 9861 990 $ 75.00 - - - - - - - -
Community Services Specialist 5 6 9462 906 $ 18.00 $ 18.45 $ 18.91 $ 19.38 $ 19.87 $ 20.37 $ 20.87 $ 21.40 $ 21.93 Engineering Consultant 3 2 9332 980 $ 50.00 $ 51.56 $ 55.00 $ 65.00 $ 75.00 - - - - Facilities Aide Farmer's Market 8 2 9292 904 $ 17.00 $ 17.43 $ 17.86 $ 18.31 $ 18.76 $ 19.23 $ 19.71 $ 20.21 $ 20.71 Facilities Aide Pool 8 6 9293 904 $ 17.00 $ 17.43 $ 17.86 $ 18.31 $ 18.76 $ 19.23 $ 19.71 $ 20.21 $ 20.71 Facilities Assistant 5 6 9264 902 $ 16.00 $ 16.40 $ 16.81 $ 17.23 $ 17.66 $ 18.10 $ 18.56 $ 19.02 $ 19.49 Facilities Specialist 5 6 9463 906 $ 18.00 $ 18.45 $ 18.91 $ 19.38 $ 19.87 $ 20.37 $ 20.87 $ 21.40 $ 21.93 Facility Host 5 6 9162 900 $ 15.00 $ 15.38 $ 15.76 $ 16.15 $ 16.56 $ 16.97 $ 17.40 $ 17.83 $ 18.28 Financial Specialist 5 1 942412 423 $ 24.39 $ 25.68 $ 27.03 $ 28.45 $ 29.95 $ - $ - $ - $ - Fire Intern 3 5 9151 902 $ 16.00 $ 16.40 $ 16.81 $ 17.23 $ 17.66 $ 18.10 $ 18.56 $ 19.02 $ 19.49 Flood Control Technician 8 2 9287 910 $ 20.00 $ 20.50 $ 21.01 $ 21.54 $ 22.08 $ 22.63 $ 23.19 $ 23.77 $ 24.37 GIS Technician 3 2 9231 910 $ 20.00 $ 20.50 $ 21.01 $ 21.54 $ 22.08 $ 22.63 $ 23.19 $ 23.77 $ 24.37 Hazardous Materials Team Business Manager 3 5 9651 996 $ 28.00 $ 29.00 $ 30.00 - - - - - - Head Childcare Teacher Emergency Sub Afternoon* 5 6 93605 974 $ 23.75 $ 24.34 $ 24.95 $ 25.58 $ 26.22 $ 26.87 $ 27.54 $ 28.23 $ 28.94 Head Childcare Teacher Emergency Sub Morning* 5 6 93609 975 $ 28.50 $ 29.21 $ 29.94 $ 30.69 $ 31.46 $ 32.25 $ 33.05 $ 33.88 $ 34.72 Head Childcare Teacher* 5 6 9360 908 $ 19.00 $ 19.48 $ 19.96 $ 20.46 $ 20.97 $ 21.50 $ 22.03 $ 22.59 $ 23.15 Head Lifeguard* 5 6 9351 904 $ 17.00 $ 17.43 $ 17.86 $ 18.31 $ 18.76 $ 19.23 $ 19.71 $ 20.21 $ 20.71 Intern I 5 1 9111 900 $ 15.00 $ 15.38 $ 15.76 $ 16.15 $ 16.56 $ 16.97 $ 17.40 $ 17.83 $ 18.28 Intern II 5 1 9211 902 $ 16.00 $ 16.40 $ 16.81 $ 17.23 $ 17.66 $ 18.10 $ 18.56 $ 19.02 $ 19.49 Intern III 5 1 9311 904 $ 17.00 $ 17.43 $ 17.86 $ 18.31 $ 18.76 $ 19.23 $ 19.71 $ 20.21 $ 20.71 Intern IV 6 1 9411 906 $ 18.00 $ 18.45 $ 18.91 $ 19.38 $ 19.87 $ 20.37 $ 20.87 $ 21.40 $ 21.93 IT Assistant Help Desk 5 1 9232 910 $ 20.00 $ 20.50 $ 21.01 $ 21.54 $ 22.08 $ 22.63 $ 23.19 $ 23.77 $ 24.37 Landscape Inspector 3 2 9282 914 $ 22.00 $ 22.55 $ 23.11 $ 23.69 $ 24.28 $ 24.89 $ 25.51 $ 26.15 $ 26.80 Lead Parking Attendant 8 2 9471 906 $ 18.00 $ 18.45 $ 18.91 $ 19.38 $ 19.87 $ 20.37 $ 20.87 $ 21.40 $ 21.93 Legal Assistant I 5 1 9131 906 $ 18.00 $ 18.45 $ 18.91 $ 19.38 $ 19.87 $ 20.37 $ 20.87 $ 21.40 $ 21.93 Legal Assistant II 5 1 9233 910 $ 20.00 $ 20.50 $ 21.01 $ 21.54 $ 22.08 $ 22.63 $ 23.19 $ 23.77 $ 24.37 Lifeguard Dock Pay* 5 6 92519 900 $ 15.00 - - - - - - - - Lifeguard* 5 6 9251 902 $ 16.00 $ 16.40 $ 16.81 $ 17.23 $ 17.66 $ 18.10 $ 18.56 $ 19.02 $ 19.49 Open Space Technician 8 6 9289 902 $ 16.00 $ 16.40 $ 16.81 $ 17.23 $ 17.66 $ 18.10 $ 18.56 $ 19.02 $ 19.49 Key
Blue = P&R Positions
* = Classifications that work with children (AB
218 doesn't apply)

Parking Ambassador 8 2 9271 904 $ 17.00 $ 17.43 $ 17.86 $ 18.31 $ 18.76 $ 19.23 $ 19.71 $ 20.21 $ 20.71 Parking Enforcement Officer 3 2 9266 9420 $ 22.58 $ 23.76 $ 25.01 $ 26.33 $ 27.71 - - - - Parks Maintenance Aide I 8 2 9182 902 $ 16.00 $ 16.40 $ 16.81 $ 17.23 $ 17.66 $ 18.10 $ 18.56 $ 19.02 $ 19.49 Parks Maintenance Aide II 8 2 9281 906 $ 18.00 $ 18.45 $ 18.91 $ 19.38 $ 19.87 $ 20.37 $ 20.87 $ 21.40 $ 21.93 Ranger Services Worker 8 6 9181 902 $ 16.00 $ 16.40 $ 16.81 $ 17.23 $ 17.66 $ 18.10 $ 18.56 $ 19.02 $ 19.49 Rec Cashier* 5 6 9171 900 $ 15.00 $ 15.38 $ 15.76 $ 16.15 $ 16.56 $ 16.97 $ 17.40 $ 17.83 $ 18.28 Recording Secretary 6 10 9272 902 $ 16.00 $ 16.40 $ 16.81 $ 17.23 $ 17.66 $ 18.10 $ 18.56 $ 19.02 $ 19.49 Skate Park Ambassador 8 6 9283 906 $ 18.00 $ 18.45 $ 18.91 $ 19.38 $ 19.87 $ 20.37 $ 20.87 $ 21.40 $ 21.93 SNAP 3 4 9352 910 $ 20.00 $ 20.50 $ 21.01 $ 21.54 $ 22.08 $ 22.63 $ 23.19 $ 23.77 $ 24.37 Special Swim Instructor* 5 6 9369 906 $ 18.00 $ 18.45 $ 18.91 $ 19.38 $ 19.87 $ 20.37 $ 20.87 $ 21.40 $ 21.93 Swim Instructor* 5 6 9263 904 $ 17.00 $ 17.43 $ 17.86 $ 18.31 $ 18.76 $ 19.23 $ 19.71 $ 20.21 $ 20.71 Tree Care Specialist I 8 2 9192 902 $ 16.00 $ 16.40 $ 16.81 $ 17.23 $ 17.66 $ 18.10 $ 18.56 $ 19.02 $ 19.49 Tree Care Specialist II 8 2 9294 906 $ 18.00 $ 18.45 $ 18.91 $ 19.38 $ 19.87 $ 20.37 $ 20.87 $ 21.40 $ 21.93 Water Quality Lab Aide 3 13 9141 902 $ 16.00 $ 16.40 $ 16.81 $ 17.23 $ 17.66 $ 18.10 $ 18.56 $ 19.02 $ 19.49 WRRF Operator 7 13 9285 9456 $ 29.81 $ 31.38 $ 33.03 $ 34.76 $ 36.59 $ 38.51 $ 40.54 $ 42.68 $ 44.93 Youth Sports Official* 5 6 9261 900 $ 15.00 $ 15.38 $ 15.76 $ 16.15 $ 16.56 $ 16.97 $ 17.40 $ 17.83 $ 18.28 * CalPERS Retired Annuitants will be paid in accordance with the Regular and Contract Salary Schedule per CalPERS Rules and Regulations Effective 4/14/2022

Labor Relations Objectives
Adopted by Council September 23, 2014
Revised by Council March 20, 2018

1. Maintain fiscal responsibility by ensuring that fair and responsible employee compensation expenditures are supported by on-going revenues. (Theme – Fiscal Responsibility)

2. Continue to make progress in the area of long-term systemic pension cost containment and reduction, including reversing the unfunded pension liability trend and other actions consistent with State law. (Theme – Cost Containment/Reduction)

3. Continue to effectively manage escalating health benefit costs through balanced cost sharing and other means while maintaining comprehensive health care coverage for all eligible employees. (Theme – Cost Containment)

4. As necessary to attract and retain well qualified employees at all levels of the organization, provide competitive compensation as articulated in the City’s Compensation Philosophy, including relevant local, statewide or national labor markets. (Theme – Recruitment and Retention)

5. Employee labor agreements will be negotiated in good faith, in a timely manner that avoids retroactivity provisions unless there is a compelling need. (Theme – Cost Containment)

6. Contract provisions shall take into consideration the City’s ability to effectively and efficiently implement and administer them using the City’s financial and human resources systems to ensure accuracy and compliance with federal, state, and local laws. (Theme – Best Practices and Compliance)

Item 5f
Department: Administration
Cost Center: 1021
For Agenda of: 4/19/2022
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Megan Wilbanks, Deputy City Clerk
SUBJECT: CONSIDER AMENDMENTS TO THE COUNCIL POLICIES AND

PROCEDURES TO ALLOW FOR BIENNIAL CONSUMER PRICE INDEX

INCREASES TO COUNCIL, PLANNING COMMISSION, AND

ARCHITECTURAL REVIEW COMMISSION SALARIES

RECOMMENDATION

1. Consider amending the Council Policies and Procedures to allow biennial Consumer Price Index increases for Council, Planning Commission, and Architectural Review Commission salaries without appointing a Council Compensation Committee; and

2. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, amending its Council Policies and Procedure Manual”; and

3. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, setting new salaries for the Mayor, Council Members, Planning Commissioners, and Architectural Review Commissioners.”

DISCUSSION
City of San Luis Obispo Charter Section 410 (Compensation) provides that compensation for the Mayor and Council shall be reviewed biennially in even numbered years.

Recommended adjustments would then become effective the following January for the next two-year period. The Council Policies and Procedures Section 2.6 specifies that a seven-member citizen committee be appointed by January 31st of even numbered years and, further, that committee recommendations be forwarded to the Council no later than May 1st. Additionally, in 2001 Council adopted Resolution No. 9189, directing a review of compensation for Architectural Review Commissioners and Planning Commissioners in conjunction with its periodic review of Council compensation.

During the biennial review period, should Council choose not to initiate a comprehensive review of their compensation package via the formation of a Council Compensation Committee, they may direct staff to increase Council, Planning Commission, and Architectural Review Commission salaries based on the Consumer Price Index. The Consumer Price Index (CPI) is updated monthly by the U.S. Bureau of Labor Statistics and measures the average change in prices over time in a fixed market basket of goods and services. Historically, the city utilizes the CPI for All Urban Consumers in the Los Angeles, Long Beach and Anaheim metropolitan area.

Item 5f
If Council pursues this approach, any change greater than the CPI amount, or to the totality of the compensation package, would require Council to appoint a Council Compensation Committee to review the changes and make recommendations to the Council.

Based on feedback received from Council at the December 7, 2021 meeting, staff is recommending the Council Policies and Procedures Manual (Attachment A) be amended, by Resolution (Attachment B), to add the following subsection to Section 2.1 SALARIES FOR MAYOR AND COUNCIL MEMBERS:

2.1.1 CONSUMER PRICE INDEX INCREASES
In lieu of forming a Council Compensation Committee, Council may approve biennial Consumer Price Index (CPI) for all Urban Consumers in the Los Angeles, Long Beach and Anaheim metropolitan area increases applied to Council, Planning Commission, and Architectural Review Commission salaries, effective the first full pay period in January.

If Council approves the CPI increase option, the Council may also adopt a Resolution to set the new salaries for the Mayor, Council Members, Planning Commissioners, and Architectural Review Commissioners (Attachment C). Based on the year-end totals for January 2021 (0.9%) and January 2022 (7.5%), the CPI increased 7.5% over the course of one year. The following sections break down the proposed salary increases for each body:
 City Council
The monthly salaries of the Mayor and Council Members would be increased from $2,508 to $2,696 and $1,990 to $2,139 per month, respectively. The compensation package for expenses, benefits, and professional development would remain unchanged. This increase to salaries will increase Council’s annual budget for the remainder of the 2021-23 Financial Plan by $1,128 and $3,604 respectively.  Planning Commission Salary
The salaries of the Planning Commissioners would be increased from $75 to $80 per meeting, and the maximum amount not to be exceeded per month would increase from $300 to $320. This increase to salaries will increase Community Development’s annual budget for the remainder of the 2021-23 Financial Plan by $140.
 Architectural Review Commission Salary
The salaries of the Architectural Review Commissioners would be increased from $75 to $80 per meeting, and the maximum amount not to be exceeded per month would increase from $300 to $320. This increase to salaries will increase Community Development’s annual budget for the remainder of the 2021-23 Financial Plan by $140.

Item 5f
Previous Council Action
On December 7, 2021, Council directed staff to defer the appointment of a Council Compensation Committee and directed staff to return to Council with a Resolution amending the Council Policies and Procedures to allow biennial Consumer Price Index1 increases to Council, Planning Commission, and Architectural Review Commission salaries without appointing a Council Compensation Committee (Staff Report, Minutes).

Policy Context
The City Council has adopted "Council Policies and Procedure" to define and ensure the proper conduct of the City's business by the City Council and in compliance with State law and the City's Charter and Ordinances. The Council periodically revises its Council Policies and Procedures Manual to ensure clarity and to reflect changes in the law or practice.

Public Engagement
No public engagement has been done for this item however the public will have an opportunity to comment on this at the meeting.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a "Project" under CEQA Guidelines Sec. 15378.

FISCAL IMPACT
Budgeted: No Budget Year: 2022-23
Funding Identified: No

1 The Consumer Price Index (CPI) is a measure of the average change in prices over time in a fixed market basket of goods and services. The Bureau of Labor Statistics publishes CPls for two population groups: (1) a CPI for All Urban Consumers (CPI-U) which covers approximately 93 percent of the total U.S. population and (2) a CPI for Urban Wage Earners and Clerical Workers (CPI-W) which covers approximately 29 percent of the total U.S. population. The CPI-U includes, in addition to wage earners and clerical workers, groups such as professional, managerial, and technical workers, the self-employed, short-term workers, the unemployed, and retirees and others not in the labor force.

The CPI is based on prices of food, clothing, shelter, and fuels, transportation fares, charges for doctors' and dentists' services, drugs, and the other goods and services that people buy for day-to-day living. Each month, prices are collected in 75 urban areas across the country from about 6,000 housing units and approximately 22,000 retail establishments-department stores, supermarkets, hospitals, filling stations, and other types of stores and service establishments. All taxes directly associated with the purchase and use of items are included in the index.

Item 5f
Fiscal Analysis:

Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund
State
Federal
Fees
Other:

Total
There is no fiscal impact from this recommendation until FY 2022-23. Staff are in the process of developing the 2022-23 Supplemental Budget and will include the proposed CPI increase of $4,890 (six months) in the staffing budget. All subsequent budgets will include the CPI increase for the full fiscal year.

ALTERNATIVES
Council could decide not to amend the Council Policies and Procedures to allow for biennial CPI increases to Council, Planning Commission, and Architectural Review Commission salaries.

ATTACHMENTS
A - Amendments to the Council Policies and Procedures Manual (Redline) B - Draft Resolution approving biennial CPI increases to Council, Planning Commission, and Architectural Review Commission salaries
C - Draft Resolution setting new salaries for the Mayor, Council Members, Planning Commissioners, and Architectural Review Commissioners

co

CITY COUNCIL

POLICIES AND PROCEDURES
MANUAL
Adopted by the City Council
April 20, 2004, Resolution No. 9554
Updated by the City Council
May 2, 2006, Resolution No. 9794
November 16, 2008, Resolution No. 10041
January 3, 2012, Resolution No. 10323
May 8, 2012, Resolution No. 10354
February 5, 2013, Resolution No. 10422
May 20, 2014, Resolution No. 10524
September 1, 2015, Resolution No. 10664
August 20, 2019, Resolution No. 11039
April 6, 2021, Resolution No. 11237
April 19, 2022, Resolution No. XXXXX

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COUNCIL POLICIES & PROCEDURES

TABLE OF CONTENTS
FOREWORD......................................................................................................................1

CHAPTER ONE
MEETING GUIDELINES & PROCEDURES ...............................................................2

1.1 MEETING SCHEDULE...........................................................................................2

1.1.1 MEETINGS OF COUNCIL ..........................................................................2

1.1.2 REGULAR MEETINGS ...............................................................................2

1.1.3 STUDY SESSIONS.......................................................................................3

1.1.4 SPECIAL MEETINGS ..................................................................................3

1.1.5 USE OF COUNCIL CHAMBER ..................................................................3

1.2 AGENDA..................................................................................................................4

1.2.1 ESTABLISHING THE COUNCIL AGENDA .............................................4

1.2.2 PLACING AN ITEM ON THE AGENDA (COUNCIL MEMBER) ...........5

1.2.3 PLACING AN ITEM ON THE AGENDA (ADVISORY BODIES) ...........5

1.2.4 PLACING AN ITEM ON THE AGENDA (THE PUBLIC).........................5

1.2.5 EMERGENCY ITEMS..................................................................................5

1.2.6 RECONSIDERATION..................................................................................6

1.2.7 ORDER OF BUSINESS................................................................................6

1.2.8 NOTIFICATION AND ADVERTISING......................................................6

1.3 MEETING PROCEDURES......................................................................................6

1.3.1 PRESIDING OFFICER .................................................................................6

1.3.2 QUORUM......................................................................................................7

1.3.3 DISCUSSION RULES ..................................................................................7

1.3.4 PARLIAMENTARY PROCEDURE.............................................................8

1.3.5 PROTOCOL ..................................................................................................9

1.3.6 VOTING PROCEDURES ...........................................................................10

1.3.7 PUBLIC COMMENT .................................................................................11

1.3.8 PUBLIC USE OF VISUAL AIDS AT COUNCIL MEETINGS ................12

1.3.9 CONSENT AGENDA .................................................................................13

1.3.10 COMMUNICATIONS ..............................................................................14

1.3.11 CLOSED SESSIONS….............................................................................14

1.4 MEETING COVERAGE……...............................................................................14

CHAPTER TWO
COUNCIL COMPENSATION …..................................................................................16

2.1 SALARIES FOR MAYOR AND COUNCIL MEMBERS....................................16

2.1.1 CONSUMER PRICE INDEX INCREASES……………………………….16

2.2 RETIREMENT, MEDICAL, DENTAL, VISION AND LIFE INSURANCE ......16

2.3 PROFESSIONAL DEVELOPMENT.....................................................................16

2.3.1 PROFESSIONAL DEVELOPMENT..........................................................16

2.3.2 START-UP ALLOWANCE........................................................................16

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2.4 CITY BUSINESS AND MILEAGE REIMBURSEMENT ...................................17

2.4.1 CITY BUSINESS ......................................................................................17

2.4.2 MILEAGE ..................................................................................................17

2.5 GENERAL PROCEDURES AND LIMITATIONS ..............................................17

2.5.1 ACCOUNTING ..........................................................................................17

2.5.2 REIMBURSEMENT LIMITATION...........................................................17

2.5.3 SPECIAL EXPENSES ................................................................................17

2.5.4 OTHER GUIDELINES ...............................................................................18

2.5.5 DISCLOSURE AND REPORTING REQUIREMENTS............................18

2.6 COUNCIL COMPENSATION COMMITTEE......................................................18

2.6.1 MEMBERSHIP………................................................................................18

2.6.2 REVIEW RESPONSIBILITY.....................................................................18

CHAPTER THREE
COUNCIL POWERS & APPOINTMENTS.................................................................19

3.1 MAYOR - POWERS AND DUTIES .....................................................................19

3.2 APPOINTMENT OF VICE-MAYOR....................................................................19

3.3 FILLING COUNCIL VACANCIES ......................................................................19

3.3.1 APPOINTMENT OR SPECIAL ELECTION.............................................19

3.3.2 PUBLIC APPOINTMENT..........................................................................20

3.3.3 ADVERTISE FOR APPLICANTS .............................................................20

3.3.4 QUALIFICATIONS ....................................................................................20

3.3.5 PUBLIC MEETING ....................................................................................20

3.4 ADMINISTERING OATHS: SUBPOENAS.........................................................21

3.5 LIMITATIONS ......................................................................................................21

3.6 METHOD OF ACTION BY COUNCIL................................................................21

3.7 ORDINANCES ......................................................................................................22

3.8 ACCEPTANCE OF GRANTS OR DEEDS...........................................................22

3.9 LEGISLATIVE ACTION PROGRAM..................................................................22

3.10 AMICUS CURIAE PARTICIPATION................................................................22

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CHAPTER FOUR
THE BROWN ACT ........................................................................................................23

4.1 APPLICABILITY AND PENALTIES...................................................................23

4.2 MAJOR PROVISIONS ..........................................................................................23

4.2.1 APPLICABILITY........................................................................................23

4.2.2 MEETINGS .................................................................................................23

4.2.3 AGENDAS ..................................................................................................23

4.2.4 ACTIONS ....................................................................................................23

4.2.5 PUBLIC INPUT...........................................................................................24

4.2.6 PUBLIC DISRUPTIONS ............................................................................24

4.2.7 CORRESPONDENCE.................................................................................24

4.2.8 CLOSED SESSIONS MAY BE HELD TO DISCUSS...............................24

4.3 SPECIAL MEETINGS ...........................................................................................25

4.4 EMERGENCY MEETINGS ..................................................................................25

4.5 ELECTRONIC MAIL (EMAIL), THE PUBLIC RECORDS ACT
AND THE BROWN ACT ......................................................................................25

4.5.1 CITY EMAIL................................................................................................25

4.5.2 PRIVATE SOCIAL MEDIA AND DIGITAL COMMUNICATIONS 26

4.5.3 SOCIAL MEDIA AND BROWN ACT COMPLIANCE 27

4.6 OTHER PROVISIONS...........................................................................................27

CHAPTER FIVE
COUNCIL/STAFF RELATIONSHIPS & CONDUCT ...............................................28

5.1 INTENT…..............................................................................................................28

5.2 GUIDELINES FOR COUNCIL MEMBERS.........................................................28

5.2.1 REQUESTS FOR INFORMATION ...........................................................28

5.2.2 DIRECTION TO STAFF.............................................................................28

5.3 GUIDELINES FOR STAFF...................................................................................28

5.3.1 TIMELY RESPONSE .................................................................................28

5.3.2 DIRECTION FROM COUNCIL.................................................................29

5.3.3 STAFF SUPPORT TO INDIVIDUAL COUNCIL MEMBERS.................29

5.3.4 INFORMATION DISTRIBUTION.............................................................29

5.3.5 SIGNIFICANT INFORMATION ..............................................................29

5.4 ACCESS TO TELECOMMUNICATIONS & INFORMATION SYSTEMS.......29

5.4.1 TELEPHONES ............................................................................................30

5.4.2 COMPUTER WORKSTATIONS & REMOTE ACCESS POLICY..........30

5.4.3 SECURITY..................................................................................................30

5.4.4 INTERNET ACCESS..................................................................................30

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5.4.5 ELECTRONIC MAIL (EMAIL).................................................................31

5.4.6 SUPPORT RESPONSIBILITIES................................................................31

5.4.7 COUNCIL MEMBER RESPONSIBILITIES .............................................31

5.5 COUNCIL MAIL HANDLING .............................................................................31

5.5.1 PAPER AND ELECTRONIC MAIL, PUBLIC RECORD.........................31

5.5.2 “PRIVATE, PERSONAL, CONFIDENTIAL” MAIL................................31

5.5.3 PROCESS FOR PAPER MAIL...................................................................32

CHAPTER SIX
ADVISORY BODY PROCEDURES.............................................................................32

6.1 ROLE OF COUNCIL LIAISON SUBCOMMITTEE MEMBERS.......................33

6.1.1 APPOINTMENTS TO COUNCIL SUBCOMMITTEES ...........................33

6.1.2 ROLE...........................................................................................................33

6.1.3 COMMUNICATION...................................................................................33

6.1.4 EDUCATION ..............................................................................................33

6.1.5 APPOINTMENT AND RECOMMENDATION ........................................33

6.1.6 ATTENDANCE...........................................................................................33

6.2 COUNTY OR REGIONAL REPRESENTATION................................................33

6.3 OTHER COUNCIL SUBCOMMITTEES..............................................................34

6.4 ROLE OF ADVISORY BODY MEMBERS AT COUNCIL MEETINGS ...........34

6.4.1 INTENT.......................................................................................................34

6.4.2 COUNCIL AGENDA REPORTS ...............................................................34

6.4.3 COUNCIL MEETINGS...............................................................................34

6.4.4 RECOMMENDATIONS.............................................................................34

6.5 ROLE OF CITY STAFF PERSONS......................................................................35

6.6 APPOINTMENT PROCEDURES .........................................................................35

6.4.1 PURPOSE....................................................................................................35

6.7 PROCESS ...............................................................................................................35

6.7.1 QUALIFICATIONS ....................................................................................35

6.7.2 TERMS ........................................................................................................36

6.7.3 PROCESS ....................................................................................................36

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CHAPTER SEVEN
COUNCIL CONFIDENTIALITY POLICY.................................................................38

7.1 PURPOSE AND PROHIBITION AGAINST DISCLOSURE .............................38

7.1.1 PURPOSE AND INTENT...........................................................................38

7.1.2 PROHIBITION AGAINST DISCLOSURE ...............................................38

7.2 PUBLIC CENSURE FOR UNAUTHORIZED DISCLOSURE...........................38

7.3 DEFINITIONS.......................................................................................................38

7.3.1 CAUSE TO BE DISCLOSED.....................................................................38

7.3.2 CONFIDENTIAL INFORMATION ...........................................................39

7.3.3 UNAUTHORIZED PERSON......................................................................39

CHAPTER EIGHT
COUNCIL CENSURE POLICY....................................................................................40

8.1 PURPOSE OF CENSURE POLICY ......................................................................40

8.2 DEFINITIONS........................................................................................................40

8.2.1 CENSURE ...................................................................................................40

8.3 CENSURE PROCEDURE......................................................................................40

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COUNCIL POLICIES AND PROCEDURES

FOREWORD
San Luis Obispo is a "charter" city as contrasted to a "general law" city. Under California law, the authority of a general law city is derived only from the powers granted to it by the general laws adopted by the State Legislature pertaining to the organization and operation of a municipality, and from the police power (the right of the City to make laws governing health, safety, morals and welfare for the benefit of the community) granted to it by the State Constitution. On the other hand, a charter city's power is not defined or limited by the State's general laws. Instead, with respect to municipal affairs, a charter city's powers are defined by the city's own charter, subject only to the limitations of the State Constitution. As a result, charter cities usually have more operational latitude than do the more prevalent general law cities.

A charter serves as the city's "constitution" and may only be amended by a vote of the people.

San Luis Obispo's Charter was first adopted on May 1, 1876, and has been amended by popular vote on several occasions subsequently. In 1955, the Charter was amended to approve a Council-MayorCity Manager form of government. The last charter revision occurred on September, 2012.

The word "charter" and the notation, e.g. (Charter § 503) used within this document refer to the City Charter.

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CHAPTER ONE

MEETING GUIDELINES & PROCEDURES

1.1 MEETING SCHEDULE

1.1.1 MEETINGS OF COUNCIL
The Council shall provide by ordinance the time and place of holding meetings and the manner in which special meetings may be called. Public interest and convenience shall be primary considerations when decisions are made as to time, location and frequency.

Except as otherwise provided by law, all meetings of the Council shall be open to the public. (Charter § 502)

1.1.2 REGULAR MEETINGS

1.1.2.1 The regular business meetings of the Council shall be held on the first and third Tuesday of each month at the hour of six p.m. or at such other time as may be designated on the agenda giving notice of the business meeting and posted at the same time and in the same manner as required by State law. Regular closed session meetings of the Council shall be held on the first and third Tuesday of each month at the hour of five p.m. or at such other time as may be designated on the same agenda giving notice of the business meeting. In the event that a regular meeting of the council falls on a legal holiday, then the regular meeting shall be held at the same place and time on the next succeeding working day (Ord. 1623)

1.1.2.2 Regular meetings shall be held in the Council Chamber, 990 Palm Street, in the City of San Luis Obispo. (Ord. 677)

1.1.2.3 It shall be the policy of the City Council to complete meetings, including closed sessions, by 11:00 p.m. unless a majority of the Council elects to continue past the adjournment hour. If at the hour of 11:00 p.m. the City Council has not concluded its business, the Council will review the balance of the agenda and determine whether to extend the meeting beyond the hour of 11:00 p.m., continue any remaining items, or adjourn the meeting to another date and time.

1.1.2.4 A regular meeting may be cancelled by a majority vote of the Council.

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1.1.3 STUDY SESSIONS (Open to the public)

1.1.3.1 The purpose of these meetings shall be for informal discussions between staff, advisory bodies, consultants, the public, and the City Council regarding specific programs, projects or policies. Council may provide direction, but no formal action will be taken during a Study Session. Study Sessions may be conducted in a variety of formats, including Public Workshops.

1.1.3.2 Study Sessions will be held at a time and place within the City limits convenient to Council and advantageous for public participation.

1.1.4 SPECIAL MEETINGS

1.1.4.1 Special meetings may be called by the Mayor or three members of the City Council on no less than 24 hour notice and as otherwise specified by Government Code § 54956) (Ord. 959)

1.1.4.2 Any special meeting held at a place other than City Hall shall be open to the public. Such meetings shall be held within the city limits. Notice requirements of the Brown Act shall be complied with for any such meetings; regular minutes shall be taken by the City Clerk and shall be available for public inspection.

1.1.5 USE OF COUNCIL CHAMBER

1.1.5.1 The City Manager, or designee, is responsible for maintaining a calendar on the use of the Council Chamber and all requests for reservations shall be cleared through the administrative office.

1.1.5.2 When a question arises regarding permission for any group to use the facility, the City Manager shall have authority to make the final decision.

The following rules are established as a guide:
a. Use of the Council Chamber by City commissions, committees, and other advisory bodies shall take precedence over any other group or agency.
b. Favorable consideration shall be given to other governmental agencies and non-profit groups during regular business hours only, unless otherwise approved by the City Manager (see exception noted in Section 1.1.5.2.c). These groups will be charged for the use of the Council Chamber at the same rate charged governmental agencies and non-profit groups for use of the Community Room at the City/County Library. No events of a commercial nature shall be allowed. The Council Chamber will not be available for use by any non-City organizations during non-business hours, unless otherwise approved by the City Manager (see exception noted in Section 1.1.5.2.c).

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c. With the approval of the City Manager, other local governmental agencies may use the Council Chamber for the purpose of live or video cablecasting public hearings and/or public meetings during regular or non-business hours. The fee charged shall be the same rate charged governmental agencies for use of the Community Room at the City/County Library, in addition to the cost for services provided by the City for cablecasting operations.
d. No admission shall be charged. No events featuring the service of food or drink shall be allowed.
e. Regularly scheduled meetings by other agencies and groups shall be discouraged.
f. Meetings being held to advocate the election or re-election of a particular candidate for political office shall not be allowed.

However, the Council Chamber may be used for a Candidate and/or City Ballot Measure Forum where the public and all candidates and/or proponents/opponents to a City ballot measure or candidates for a particular public office have been invited. Any candidate/ ballot measure forums to be held in the Council Chamber shall not include City staff services.

1.2 AGENDA

1.2.1 ESTABLISHING THE COUNCIL AGENDA
The purpose of the agenda is to provide a framework within which Council meetings can be conducted and to effectively implement the approved Council Goals, Financial Plan and Budget, and also work programs, objectives, and business of the City as established by the present or earlier City Councils. Agenda items also include recommendations to the City Council from advisory bodies, land use and zoning actions or appeals, bid and purchasing procedures, and mandates from other levels of government. Staff shall work within the policy context established by the Council and will not arbitrarily place matters on the agenda that are outside the scope of existing work programs of the City, except as approved by the Mayor, and permitted under the Charter sanctioned instructions for the City Manager to inform and advise the Council of matters necessary to the proper operation and wellbeing of the City.

The process for determining the format and order of the agenda is based primarily on the order of business adopted by the City Council (See Section 1.2.7). The process for establishing the order of specific business and public hearing items is a collaborative one determined largely by anticipated public attendance (those matters involving greater audience attendance should be scheduled ahead of other items). On a rotating basis, individual members of the Council shall attend agenda review meetings with the City Manager and department heads held on the morning of the City Council meeting to discuss issues and to review upcoming agenda items. In addition, the City Manager, City Attorney

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and City Clerk review the agenda materials with the Mayor. The final agenda is set subject to the approval of the Mayor, after consultation with the City Manager, City Attorney and City Clerk.

1.2.2 PLACING AN ITEM ON THE AGENDA (COUNCIL MEMBER)
Any Council Member may request an item be placed on a future agenda by submitting a request, orally or in writing, to consider the matter and by discussing the request during the Communications section of the regular agenda. Upon consensus of a majority of the Council, staff will prepare a staff report if formal Council action is required. An individual Council Member may place an urgency item on an agenda with a minimum of 72 hours legal notice and a memorandum from the Council Member to the Council and staff setting forth the substantive issues of the item. For the purpose of this paragraph, urgency shall arise in those limited situations where an item requires immediate action, and the need to take immediate action came to the attention of the Council Member subsequent to the distribution of the agenda.

1.2.3 PLACING AN ITEM ON THE AGENDA (ADVISORY BODIES)
Recommendations made by advisory bodies, as part of their normal scope of duties and responsibilities, shall be timely placed on the City Council agenda by staff, who shall comply with the City’s approved Council Agenda Preparation Policy. In the event that an advisory body desires to bring a matter of special consideration to the City Council (new ideas or concerns, for example), it may request that the item be placed on a future agenda by submitting a written request to the Council approved by a majority of the advisory body members and signed by the Chair. During Communications, any member of the Council may ask for consideration of the request, and upon consensus of a majority of the Council, a staff report will be prepared and approved by the City Manager or his/her designee.

1.2.4 PLACING AN ITEM ON THE AGENDA (THE PUBLIC)
A member of the public may request an item be placed on a future agenda during the Public Comment period at the beginning of every Council meeting, or via other communication with Council Members, and upon consensus of a majority of Council, a staff report will be prepared and approved by the City Manager or his/her designee.

1.2.5 EMERGENCY ITEMS
Emergency items may be placed on the agenda only in accordance with State law.

Generally, only those matters affecting public health or safety and coming to the attention of the Council after the regular notice deadlines may be considered emergency in nature.

A four-fifths vote of Council is necessary to add an emergency item.

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1.2.6 RECONSIDERATION
Resubmittal of issues previously acted upon is discouraged. However, in extraordinary situations, a request to reconsider an action taken by the City Council may be considered.

The request must be presented by a Council Member who voted with the majority at the Council meeting at which the original vote was taken. The vote may be reconsidered during that meeting, but no later than the next Council meeting. Debate is limited to the question of whether or not there is a majority of the Council interested in reconsidering the matter.

If a majority of the Council votes to reconsider an action, the matter will be placed on the next or future agenda.

1.2.7 ORDER OF BUSINESS shall be as follows:

1.2.7.1 Call to Order

1.2.7.2 Roll Call

1.2.7.3 Pledge of Allegiance

1.2.7.4 Closed Session Report (if any)

1.2.7.5 City Manager’s Report

1.2.7.6 Presentations

1.2.7.7 Appointments

1.2.7.8 Public Comment

1.2.7.9 Consent Agenda

1.2.7.10 Public Hearings and Business Items

1.2.7.11 Liaison Reports and Communications

1.2.8 NOTIFICATION AND ADVERTISING
The City will advertise all matters of significant neighborhood or community public interest that appear on a City Council or Planning Commission agenda, as well as all matters where advertising is required by law. Said advertisements shall include location maps, project descriptions and posting of property, if required, written in plain English in order to fully inform all interested individuals.

All advertising shall be accomplished in an economical manner. All affidavits of publication shall be available to interested members of the public.

1.3 MEETING PROCEDURES

1.3.1 PRESIDING OFFICER

1.3.1.1 The Mayor is the Presiding Officer and acts as Chair at Council meetings. (Charter § 407)

1.3.1.2 In the absence or incapacity of the Mayor, the Vice Mayor will serve as Presiding Officer.

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1.3.1.3 Seating arrangement of the Council:

1.3.1.3.1 The Vice Mayor shall always be seated immediately next to the Mayor.

1.3.1.3.2 The Mayor, with the approval of individual Council Members, shall establish other seating arrangements for regular Council meetings.

1.3.1.4 Signing of City Documents
The Mayor, unless unavailable, shall sign all ordinances, resolutions, contracts and other documents which have been adopted by the City Council and require an official signature, except when the City Manager has been authorized by Council action to sign documents. In the event the Mayor is unavailable, the Vice Mayor signature may be used.

1.3.2 QUORUM
A majority of the Council Members shall constitute a quorum for the transaction of business. (Charter § 503)

1.3.3 DISCUSSION RULES

1.3.3.1 Obtaining the floor:

1.3.3.1.1 A member of the City Council or staff shall first address the Presiding Officer and gain recognition.

1.3.3.1.2 Comments and questions shall be succinct and limited to the issue before Council.

1.3.3.1.3 Cross-exchange between Council Members and public should be avoided.

1.3.3.2 Questions to staff:

A Council Member shall, after recognition by the Presiding Officer, address questions to the designated staff member. Council Members are encouraged to provide questions to staff prior to meetings and also to attend staff briefings on complex issues.

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1.3.3.3 Interruptions:

1.3.3.3.1 Once recognized, a Council Member shall not be interrupted while speaking, except to make a point of order or personal privilege.

1.3.3.3.2 If a Council Member is called to order while speaking, the individual shall cease speaking until the question of order is determined.

1.3.3.3.3 Upon being recognized by the Presiding Officer, members of staff shall hold the floor until completion of their remarks or until recognition is withdrawn by the Presiding Officer.

1.3.3.4 Limitation on Discussion:

No Council Member shall speak more than once on a particular subject until every other Council Member has had the opportunity to speak. Council Members are encouraged to discuss items during the decision-making process.

1.3.3.5 Tabling Procedure:

If a motion is made to table a matter, discussion will stop immediately and a vote on the motion to table will be called for.

1.3.3.6 Right of Protest:

A Council Member is never required to state reasons for dissent.

1.3.3.7 Rules of Procedure:

The Council shall determine its own rules of procedure. (Charter § 504)

1.3.3.8 Council Minutes:

If a Council Member wishes a stated opinion to be entered in the minutes, he/she should precede the statement with "for the record," or request the City Clerk to enter it into the record following the statement.

1.3.4 PARLIAMENTARY PROCEDURE
Those rules in effect according to the City Council policy (State law and Robert's Rules of Order). The following summarizes the most frequently used actions.

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1.3.5 PROTOCOL

1.3.5.1 Council Members and staff shall:

1.3.5.1.1 Work earnestly to preserve appropriate order and decorum during all meetings.

1.3.5.1.2 Discourage side conversations, disruptions, interruptions or delaying efforts.

1.3.5.1.3 Inform the Presiding Officer when departing from a meeting.

1.3.5.1.4 Limit the use of personal electronic devices to urgent personal matters while seated at the dais during Council meetings.

1.3.5.1.5 During a public hearing, correspondence between Council Members or between a member of the public and the Council regarding the public hearing matter being considered by the City Council must occur in the open and any communications outside of the noticed public meeting on which the Council Member’s decision is based should be disclosed during the public hearing.

1.3.5.2 Persons demonstrating rude, boisterous, or profane behavior will be called to order by the Presiding Officer. If such conduct continues, the Presiding Officer may call a recess, request the removal of such person(s) from the Council Chamber, adjourn the meeting, or take such other appropriate action as permitted by the Brown Act.

1.3.5.3 Only the City Council, staff, Advisory Body Chairs or designated representatives, and those authorized by the Presiding Officer shall be permitted to sit at the Council or staff tables.

1.3.5.4 Enforcement of order:

1.3.5.4.1 The Police Chief or his/her designee shall act as the Sergeant-at-Arms.

1.3.5.4.2 Any Council Member may request the Presiding Officer to enforce the rules of protocol. Upon motion and majority vote, the Presiding Officer shall be required to do so.

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1.3.6 VOTING PROCEDURES

1.3.6.1 When present, all Council Members shall vote, except in the case of a recusal due to a conflict of interest. Failure of a seated Council Member to vote will be construed as an affirmative vote. (Charter § 505)

1.3.6.2 No ordinance, resolution or motion shall be passed or become effective without receiving the affirmative vote of at least three members of the Council. (Charter § 506)

1.3.6.3 A conflict of interest shall be declared whenever appropriate and in compliance with State law and the Council Member will step down and not participate in the discussion or vote on the item.

1.3.6.4 A vote may be changed by a Council Member only immediately after the vote has been announced and prior to the introduction of the next agenda item.

1.3.6.5 The City Clerk shall restate the motion prior to the vote or request the motion maker to restate the motion if required for Council or public clarification.

1.3.6.6 A roll call (voice) vote shall be taken for each Council action. The City Clerk will call the roll for the roll call vote in the following manner: 1) Maker of the motion; 2) Member who has seconded the motion; 3) Additional Council Members in alphabetical order by last name; and 4) Mayor last. The City Clerk shall state for the record the name of any Council Member who is recused or has abstained, which abstention will be counted as a vote with the majority, unless legally required. The consent agenda will be considered a single action for purposes of the roll call vote.

1.3.6.7 A general consent vote may be taken at the discretion of the Presiding Officer, if there are no negative votes or objections by Council Members.

1.3.6.8 Upon the request of any member, the ayes and noes shall be taken and recorded on any vote. (Charter § 505)

1.3.6.9 The ayes and noes shall be taken upon the passage of all ordinances and resolutions and entered upon the journal of the proceedings of the Council. (Charter § 505)

1.3.6.10 Following the vote, the Mayor shall announce whether the questions have been carried or defeated.

1.3.6.11 Should a tie vote occur, the Council is required to continue the item by majority vote or make motions until an action receives three affirmative votes.

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1.3.6.12 The Presiding Officer may publicly explain the effect of the vote for the audience or may direct a member of the staff to do so.

1.3.7 PUBLIC COMMENT (Written and Oral)
Members of the public may address the City Council in a variety of ways. Written comments on agenda items are encouraged. As a courtesy to the Council, citizens are encouraged to present written comments at least one day prior to the meeting. This provides the Council with a greater opportunity to review and consider issues and/or concerns expressed in written communications prior to a meeting. Written comments received before, at or during a Council meeting are included in the public record and posted to the City’s website. (GC § 54957.5) Agenda Correspondence, in general, are correspondence and other documents from the public, the City Council and City staff regarding Council agenda items received after the agenda packets have been distributed. Agenda Correspondences may take the following form: letters and emails from citizens; memos of clarification or revision from City staff; liaison reports from the City Council; communication items from City Council; late release or added-on agenda reports.

An Agenda Correspondence is date-stamped. Agenda Correspondences are distributed by the City Clerk and made available for public review as they are received.

The Mayor will invite comments from the public in support of, or in opposition to, specific agenda items following the staff report. Oral communications on matters that are not on the agenda may be provided during the Public Comment period at the beginning of every regular meeting.

The following are guidelines for providing oral public comments:

1.3.7.1 Immediately prior to scheduled public hearings, members of the public may address the City Council on items that are not on the printed agenda, or items on the Consent Agenda. A time limit of three minutes is provided. A speaker may not yield time to another speaker. A speaker slip should be filed with the City Clerk, but is not required in order to speak.

1.3.7.2 Pursuant to the Brown Act, action may not be taken on issues not listed on the agenda. Staff may be asked to follow-up on such items.

1.3.7.3 Individuals desiring to speak on an item on the agenda shall:

1.3.7.3.1 Address the Council from the podium after giving name and city of residence. Speakers shall direct their comments to the Council, not the audience.

1.3.7.3.2 Comment on the specific matter before the Council with reasons for the position taken.

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1.3.7.3.3 Limit comments to three (3) minutes until others have had opportunity to address the Council. The Presiding Officer with the consensus of Council Members, after all others have spoken, may allow additional brief comment from speakers who have already commented on the same agenda item. A
speaker may not yield their time to another speaker.

1.3.7.3.4 Shall register as Municipal Advocates, if they are testifying as paid representatives, as defined in the Municipal Code (2.64.020) and shall preface their comments by identifying themselves as municipal advocates (2.64.050 & 2.64.070).

1.3.7.3.5 Shall avoid personal attacks, abusive language or other disruptive behavior.

1.3.7.4 Applicants or applicant representatives or appellants desiring to speak shall:

1.3.7.4.1 Submit speaker slips to the City Clerk.

1.3.7.4.2 Shall be permitted to speak first during the public comment portion of the public hearing for not more than ten (10) minutes.

1.3.7.4.3 Address the Council from the podium after giving their name and address, and/or the name and address of the
applicant/appellant they are representing. If the
applicant/appellant’s representative is a paid municipal advocate, they shall comply with Section 1.3.7.3.5 above.

1.3.7.5 After the comment period or public hearing is closed, no member of the public shall be permitted to address the Council or the staff from the audience, except at the discretion of the Presiding Officer.

1.3.8 PUBLIC USE OF VISUAL AIDS AT COUNCIL MEETINGS
Members of the public who desire to utilize electronic visual aids to supplement their oral presentations are encouraged to provide display-ready material to the City Clerk by 12:00 noon on the day of the meeting. Data provided to the City Clerk later than 12:00 noon will be accepted provided that it is practical for staff, during regular business hours, to verify that the data is free of viruses and that it is compatible with the City’s computer system. Staff may recommend that the presenter produce hard copies of their materials and present the copies to Council during their presentations.

1.3.8.1 Electronic presentations must be provided in a format that can be read on a standard PC-compatible computer running Microsoft Windows or Microsoft Office.

1.3.8.2 Upon receipt, the City Clerk will promptly transmit electronic visual aids

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to the City’s Information Technology Division for a determination as to whether the material is free of viruses.

1.3.8.3 Staff shall preload and queue the electronic visual aid in the City’s media system and display it when the public member is called upon to speak.

1.3.8.4 Members of the public shall not be permitted to connect equipment, devices, or storage media directly to the City’s computer system during a live Council meeting.

1.3.8.5 Members of the public shall not be permitted to access the internet from the City’s computer equipment.

1.3.8.7 Nothing in this Policy is intended to warrant or otherwise guarantee that electronic visual aids will successfully display at a City Council meeting.

Members of the public are urged to have hard copies of their presentations available at the City Council meetings in the event a media system malfunction occurs.

1.3.9 CONSENT AGENDA
The Consent Agenda is generally first on the Council agenda and is provided to expedite the meeting. Therefore, only items that are routine, relate to implementation of approved budget items or to City operations, are second readings of ordinances, or are items to be later set for public hearing are to be placed on the Consent Agenda. Items of significant neighborhood or community public interest should be heard as a Public Hearing or Business item, and not placed on the Consent Agenda.

1.3.9.1 Minor Questions. A Council Member may ask questions on any item without it being pulled from the Consent Agenda. When a Council Member has a minor question for clarification concerning a consent item that will not involve extended discussion, the item may be pulled for clarification at the beginning of the meeting and the questions will be addressed along with the rest of the Consent Agenda. There should be no objections at this time.

Council Members are encouraged to seek clarifications prior to the meeting (if at all possible).

1.3.9.2 No Vote. When a Council Member wishes to pull an item simply to register a dissenting vote, a request should be made that the item be pulled for separate vote without discussion. Such items will also be handled at the beginning of the meeting along with the rest of the Consent Agenda.

1.3.9.3 Any item may be pulled by a Council Member for discussion. A member of the public may request the Council to pull an item for discussion.