City Council
AGENDA
Tuesday, May 17, 2022, 6:00 p.m.
Council Chambers, 990 Palm Street, San Luis Obispo
The City of San Luis Obispo has returned to in-person meetings. Zoom participation will not be supported. For those attending in-person, the Council Chamber will be at limited capacity and masks are strongly recommended. Council meetings may be viewed remotely on Channel 20 and the City's YouTube Channel: http://youtube.slo.city
INSTRUCTIONS FOR PUBLIC COMMENT:
Public Comment prior to the meeting (must be received 3 hours in advance of the meeting):
Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401.
Email - Submit Public Comments via email to [email protected]. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting.
Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to councilmembers, however, submissions received after the deadline will not be processed until the following day.
Public Comment during the meeting:
Meetings have returned to an in-person format. To provide public comment during the meeting, you must be present in the Council Chambers.
Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation are encouraged to provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at [email protected] or (805) 781-7100.
Pages
1. CALL TO ORDER
Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council, also acting as the Disaster Council, to order.
2. PLEDGE OF ALLEGIANCE
Vice Mayor Carlyn Christianson will lead the Council in the Pledge of Allegiance.
3. PRESENTATIONS
3.a. PROCLAMATION - NATIONAL FOSTER CARE MONTH
Mayor Stewart will proclaim the month of May as "National Foster Care Month."
3.b. PROCLAMATION - PUBLIC WORKS & UTILITIES WEEK
Mayor Stewart will proclaim the week of May 15-21, 2022 as "Public Works & Utilities Week."
3.c. PROCLAMATION - BUILDING & SAFETY MONTH
Mayor Stewart will proclaim the month of May as "Building and Safety Month."
3.d. PROCLAMATION - ASIAN PACIFIC ISLANDER DESI AMERICAN
HERITAGE MONTH
Mayor Stewart will proclaim the month of May as "Asian Pacific Islander Desi American Heritage Month."
3.e. CITY MANAGER REPORT
Receive a brief report from City Manager Derek Johnson.
3.f. PRESENTATION - OVERVIEW OF FEMA EMERGENCY
MANAGEMENT INSTITUTE TRAINING
Fire Chief Keith Aggson and Emergency Manager James Blattler will provide an overview of the Emergency Management Institute training hosted by FEMA in Emmetsburg, Maryland.
4. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items.
5. CONSENT AGENDA
Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit.
Recommendation:
To approve Consent Calendar Items 5a to 5h.
5.a. WAIVE READING IN FULL OF ALL RESOLUTIONS AND
ORDINANCES
Recommendation:
Waive reading of all resolutions and ordinances as appropriate.
5.b. MINUTES REVIEW - MAY 3, 2022 COUNCIL MINUTES 9
Recommendation:
Approve the minutes of the City Council meeting held on May 3, 2022.
5.c. AUTHORIZATION TO ADVERTISE CHORRO / MURRAY / MEINECKE
SEWER REPLACEMENT PROJECT, SPECIFICATION NUMBER
91639
17 Recommendation:
Approve the project plans and specifications for Chorro / Murray / Meinecke Sewer Replacement Project, Specification Number 91639; and
1. 2. Authorize staff to advertise for bids; and
Authorize the City Manager to award the Construction Contract if the lowest responsible bid is within the Engineer’s estimate of $1,150,000; and
3. Authorize the City Engineer to approve Contract Change Orders within available project budget.
4. 5.d. APPROVAL OF THE UPDATED COMPREHENSIVE DISASTER
LEADERSHIP PLAN AS THE EMERGENCY OPERATIONS PLAN
69 Recommendation:
That the City Council, acting as the Disaster Council, per City Charter, receive and approve the 2022 Comprehensive Disaster Leadership Plan as the updated Emergency Operation Plan.
5.e. AUTHORIZE SOLE SOURCE AGREEMENT FOR PARKING CITATION
PROCESSING AND DIGITAL PERMITTING SERVICES
499
Recommendation:
Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Sole Source Agreement for Parking Citation Processing and Digital Permitting Services with IPS Group, Incorporated” authorizing the City Manager to negotiate and execute a sole source agreement with IPS Group, Incorporated; and
1. Allocate $11,500, annually, beginning in FY 2023, from the Parking Fund’s Unreserved Working Capital to the program’s Contract Services account to cover anticipated costs of services.
2. 5.f. 2022-23 CENTRAL SERVICES COST ALLOCATION PLAN 509 Recommendation:
Adopt the 2022-23 Central Services Cost Allocation Plan including the Cost of Services Allocation and Labor Rates.
5.g. SOLE SOURCE AUTHORIZATION FOR PURCHASE OF PUBLIC ART
SCULPTURE FOR THE TANK FARM ROUNDABOUT
995
Recommendation:
Authorize the purchase of a sole-sourced sculpture for placement at the Tank Farm Road roundabout, as recommended by San Luis Obispo Museum of Art, under the scope of the partnership agreement with the City.
5.h. RE-AUTHORIZE INVESTMENTS IN THE STATE OF CALIFORNIA
LOCAL AGENCY INVESTMENT FUND (LAIF) AND ASSIGN
AUTHORIZED OFFICERS
1013
Recommendation:
Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing investment of monies in the Local Agency Investment Fund and assigning Designated City Officers” for deposits to, and withdrawals from, the fund.
6. PUBLIC HEARING AND BUSINESS ITEMS
6.a. FY 2021-22 THIRD QUARTER BUDGET REVIEW (Estimated Time: 10 minutes)
1021
Recommendation:
Receive and file the FY 2021-22 third Quarter Budget report; and
1. Adopt a Resolution, as amended by Staff Agenda
Correspondence, entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving an
amendment to the 2021-22 Budget Allocation,” with the added sections shown in italics below:
2. WHEREAS, the City created an Insurance Fund which aggregates insurance-related expenses including insurance premiums and payment of claims for workers’ compensation and excess liability and related costs; and
WHEREAS, the 2021-23 Financial Plan provides for the Insurance Fund to manage the fluctuations in the insurance programs with a reserve for the Liability Excess Insurance Program maintained at approximately 75% funded confidence level based on the prior five-year average claims experience; and
WHEREAS, the funds within the reserve for the Liability Excess Insurance Program are insufficient to cover anticipated claims and related expenses for the rest of the 2021-22 fiscal year; and WHEREAS, the Insurance Fund balance is sufficient to cover these costs so that current transactions can take place in a timely manner.
SECTION 2. The 2021-22 budget is hereby amended to
appropriate $150,000 of the City’s Insurance Fund balance to cover anticipated claims and related expenses for the remainder of FY 2021-22.
6.b. UPDATE TO FINANCIAL MANAGEMENT MANUAL SECTION 200 - PURCHASING POLICY (Estimated Time: 60 minutes)
1043
Recommendation:
Approve a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, Updating the City’s Financial Management Manual Section 200 Purchasing Policy” including applicable purchasing and competitive bid approval thresholds; and
1. Consider changes to the local preference language for inclusion in the purchasing policy.
2. 6.c. INTRODUCTION OF AN ORDINANCE AMENDING THE SAN LUIS OBISPO MUNICIPAL CODE TO ADD CHAPTER 8.10 (SHOPPING
CARTS), REQUIRING THE PRIVATE MANAGEMENT OF SHOPPING
CARTS AND RETRIEVAL OF CARTS FROM PUBLIC SPACES
(Estimated Time: 30 minutes)
1265
Recommendation:
Introduce an Ordinance entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Title 8, Health and Safety, of the Municipal Code to add Chapter 8.10 pertaining to the unauthorized removal of shopping carts from retail establishments and to facilitate retrieval of abandoned shopping carts.”
6.d. AUTHORIZE A MOU BETWEEN THE CITY & CAL POLY TO
ESTABLISH COLLABORATIVE EFFORTS TO ADVANCE DIVERSITY,
EQUITY, AND INCLUSION INITIATIVES WITHIN THE CITY (Estimated Time: 10 minutes)
1289
Recommendation:
Authorize the Mayor to execute a Memorandum of Understanding (“MOU”) between Cal Poly Office of University Diversity and Inclusion and the City of San Luis Obispo regarding the establishment of collaborative efforts to advance Diversity, Equity, and Inclusion initiatives within the city.
7. LIAISON REPORTS AND COMMUNICATIONS
Not to exceed 15 minutes. Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)
8. ADJOURNMENT
The next Regular Meeting of the City Council will be held on June 7, 2022 at 6:00 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.
LISTENING ASSISTIVE DEVICES for the hearing impaired - see the Clerk.
The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410.
City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas-andminutes. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100.
1 Council Minutes
May 3, 2022, 4:30 p.m.
Council Chambers, 990 Palm Street, San Luis Obispo
Council Members
Present:
Council Member Jan Marx, Council Member Andy Pease,
Council Member Michelle Shoresman, Vice Mayor Carlyn
Christianson, Mayor Erica A. Stewart
City Staff Present: Derek Johnson, City Manager, Christine Dietrick, City Attorney, Teresa Purrington, City Clerk
_____________________________________________________________________
1. CLOSED SESSION: STARTS AT 4:30 PM
Public Comments:
None
---End of Public Comment---
1.a CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property:
San Luis Obispo County Assessor Parcel Nos. 076-352-061; 076-352- 062; 076-382-005; 076-383-001; 076-383-002
Under Negotiation:
Real Property Price and Terms
ACTION: City Attorney Christine Dietrick reported that the Council provided direction on price and terms for negotiations.
1.b CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property:
San Luis Obispo County Assessor Parcel Nos. 073-341-034; 073-341- 036; 073-341-038; 073-341-039
Under Negotiation:
Real Property Price and Terms
ACTION: City Attorney Christine Dietrick reported that the Council provided direction on price and terms for negotiations.
2 1.c CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property:
Portion of City of San Luis Obispo Right-of-Way between Calle Joaquin Road and Old Calle Joaquin Road; San Luis Obispo County Assessor Parcel Nos. 001-031-028 and 002-412-018.
Under Negotiation:
Negotiating parameters for lease of City owned parking spaces to a private entity for the purpose of constructing, owning, and operating electric vehicle charging infrastructure at one or more of the above specified sites.
ACTION: City Attorney Christine Dietrick reported that the Council provided direction on price and terms for negotiations.
1.d CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9. No. of potential cases: One.
ACTION: City Attorney Christine Dietrick reported that there was no reportable action.
1.e ADJOURN CLOSED SESSION
Adjourn at 5:50 p.m. to the Regular Meeting of the City Council scheduled for Tuesday, May 3, 2022 at 6:00 pm, at the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.
2. CALL TO ORDER
A Regular Meeting of the San Luis Obispo City Council was called to order on May 3, 2022 at 6:00 p.m. in the Council Chambers, 990 Palm Street, San Luis Obispo, by Mayor Stewart.
3. PLEDGE OF ALLEGIANCE
Council Member Michelle Shoresman led the Council in the Pledge of Allegiance.
4. PRESENTATIONS AND INTRODUCTIONS
4.a PRESENTATION - LAGUNA MIDDLE SCHOOL COMMUNITY SERVICE AWARDS
Mila Vujovich-LeBarre made a presentation regarding the community service awards for the students of Laguna Middle School.
3 4.b PROCLAMATION - ETO PARK 20TH ANNIVERSARY
Mayor Stewart presented a proclamation to celebrate the 20th Anniversary of Eto Park to Ron Kikuchi and Allen Eto.
4.c PROCLAMATION - NATIONAL TOURISM MONTH
Mayor Stewart presented a proclamation declaring the month of May as "National Tourism Month" to Tourism Manager, Molly Cano, and Tourism Business Improvement District Member, David Smith.
4.d INTRODUCTIONS - NEW AND PROMOTED UTILITIES STAFF
Utilities Director Aaron Floyd introduced the Utilities Department's new and promoted staff.
4.e CITY MANAGER REPORT
City Manager Derek Johnson provided a report on upcoming projects and a status update on COVID-19.
5. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
Public Comment:
Fred Starbuck
Jeffery Specht
Mary Jane Jodry
Ethan G
Pete Schwartz
--End of Public Comment--
6. CONSENT AGENDA
Council Member Pease requested the Item 6e be pulled from the Consent Agenda.
Motion By Vice Mayor Christianson
Second By Council Member Shoresman
To approve Consent Calendar Items.
Ayes (5): Council Member Marx, Council Member Pease, Council Member Shoresman, Vice Mayor Christianson, and Mayor Stewart
CARRIED (5 to 0)
4 6.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Waive reading of all resolutions and ordinances as appropriate.
6.b MINUTES REVIEW - APRIL 19, 2022 COUNCIL MINUTES
Approve the minutes of the City Council meeting held on April 19, 2022.
6.c ADOPT ORDINANCE NO. 1711 (2022 SERIES) TO AMEND THE CITY’S
EXISTING FRANCHISE AGREEMENTS WITH SAN LUIS GARBAGE
COMPANY TO IMPLEMENT STATE ORGANICS RECYCLING LAW
(SENATE BILL 1383) REQUIREMENTS
Adopt Ordinance No. 1711 (2022 Series) entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, amending its Franchise Agreements with San Luis Garbage Company to implement SB 1383 requirements.”
6.d APPROVE A CONTRACT AMENDMENT WITH MANAGEMENT
PARTNERS TO ALLOW FOR CONTINUED WORK ON PROJECT
DELIVERY FOR VARIOUS CIP PARK PROJECTS
1. Approve Contract Amendment No. 1 with Management Partners to allow for continued work on the City’s Capital Improvement Plan (CIP) project delivery; and
2. Authorize the City Manager to execute the proposed Contract Amendment No. 1 with Management Partners; and
3. Approve a Budget Amendment Request in the amount of $70,000 from CIP Project Delivery Augmentation (Project No. 1000500) to the CIP Project Engineering Other Contract Services Account.
6.f SURPLUS DESIGNATION OF FIRE FLEET ASSET BY SALE, AUCTION
OR TRADE-IN
Authorize the surplus designation of the Fire Department’s Fleet Asset No. 0331, a 2003 Pierce Lance Pumper, by sale, auction, trade-in or other method in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Section 405-L and 480.
5 6.g AUTHORIZE AMENDMENT NUMBER 5 TO THE TRANSIT
OPERATIONS & MAINTENANCE CONTRACT WITH FIRST TRANSIT,
INC
1. Authorize the Mayor to execute Amendment No. 5 to the Transit Operations & Maintenance Agreement with First Transit Inc. to exercise the third extension until June 30, 2023 at the agreed upon and negotiated rate not to exceed $2,626,896 for FY 2022-23; and
2. Authorize the Mayor to approve the sole source procurement to the Transit Operations & Maintenance Agreement with First Transit Inc. to extend the term until June 30, 2024 at the agreed upon and negotiated rate to not exceed $3,078,597 for FY 2023-24; and
3. Authorize the Director of Public Works or their designee to amend and make changes to Amendment No. 5 in accordance with the terms and conditions of the agreement with First Transit for operations and maintenance for fixed route services.
6.h ADOPTION OF ORDINANCE NO. 1712 (2022 SERIES) APPROVING
THE POLICY AND CONTINUED USE OF MILITARY EQUIPMENT BY
THE CITY IN ACCORDANCE WITH ASSEMBLY BILL NO. 481
Adopt Ordinance No. 1712 (2022 Series) entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, adopting a Military Equipment Use Policy” and approving continued use of military equipment by the agency in accordance with Assembly Bill No. 481.
6.i ADVISORY BODY APPOINTMENTS FOR VACANCIES ON JACK
HOUSE COMMITTEE, TOURISM BUSINESS IMPROVEMENT DISTRICT
BOARD, AND REVENUE ENHANCEMENT OVERSIGHT COMMISSION
As recommended by the Council Liaisons, confirm the appointments of Toni Kincaid to the Jack House Committee (JHC), Keith Dunlop to the Citizens’ Revenue Enhancement Oversight Commission (REOC), and Clint Pearce to the Tourism Business Improvement District Board (TBID).
6 6.e ADOPTION OF ORDINANCE NO. 1696 (2021 SERIES) AMENDING CHAPTER 12.04 (ENCROACHMENTS AND EXCAVATIONS) AND 12.20 (PARK REGULATIONS) OF THE SAN LUIS OBISPO MUNICIPAL CODE
TO CLARIFY THAT TENTS AND SIMILAR STRUCTURES ARE
PROHIBITED ENCROACHMENTS IN CITY PARKS
Pulled by Council Member Pease
Public Comments:
Daniel Barrett
Ethan G.
Julian Powell
Andrew Chan
Sergio
Brandon Messerly
Sarah Depriest
---End of Public Comment---
Motion By Council Member Marx
Second By Vice Mayor Christianson
Adopt Ordinance No. 1696 (2021 Series) entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Chapter
12.04 and Chapter 12.20 of the San Luis Obispo Municipal Code to clarify expressly that tents and similar structures are prohibited encroachments in public parks.”
Ayes (3): Council Member Marx, Vice Mayor Christianson, and Mayor Stewart
Noes (2): Council Member Pease, and Council Member Shoresman CARRIED (3 to 2)
7. PUBLIC HEARING AND BUSINESS ITEMS
7.a WATER RESOURCE STATUS REPORT (Estimated Time: 30 minutes) Utilities Director Aaron Floyd, Utilities Deputy Director Mychal Boerman, and Water Resources Program Manager Nick Teague provided an indepth staff report and responded to Council questions.
7 Public Comments:
None
---End of Public Comment---
ACTION: By consensus, the Council moved to receive and file the City's 2022 Water Supply and Demand Assessment.
7.b TAX EQUITY AND FISCAL RESPONSIBILITY ACT (TEFRA) HEARING
REGARDING THE ISSUANCE OF A TAX-EXEMPT DEBT OBLIGATION
TO FINANCE CONSTRUCTION OF 68 AFFORDABLE HOUSING UNITS
AT 3750 BULLOCK LANE (Estimated Time: 15 minutes)
Housing Policy and Programs Manager Teresa McClish provided an indepth staff report and responded to Council questions.
Public Comments:
None
---End of Public Comment---
Motion By Vice Mayor Christianson
Second By Council Member Shoresman
1. Conduct a public hearing under the Tax Equity and Fiscal Responsibility Act of 1982 and pursuant to the requirements of the Internal Revenue Code of 1986; and
2. Adopt Resolution 11324 (2022 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving the issuance of Revenue Bonds by the California Municipal Finance Authority in an aggregate principal amount not to exceed $30,000,000 to finance an affordable rental housing facility for the benefit of Tiburon Place, L.P., and certain other matters relating thereto” allowing the issuance of the Bonds by the California Municipal Finance Authority for the benefit of People’s Self-Help Housing Corporation, on behalf of Tiburon Place, L.P., a California limited partnership, or an ownership entity to be created by the Sponsor or an affiliate of the Sponsor, to provide for the financing of the Project; such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Code and California Government Code Section 6500, et seq.
Ayes (5): Council Member Marx, Council Member Pease, Council Member Shoresman, Vice Mayor Christianson, and Mayor Stewart
CARRIED (5 to 0)
8 8. LIAISON REPORTS AND COMMUNICATIONS
Vice Chair Christianson attended La Perla sponsored by the Latino Outreach Council of San Luis Obispo County and Cal Poly's Office of University Diversity and Inclusion.
Council Member Marx updated the Council on IWMA Executive Director recruitment.
Council Member Shoresman also attended La Perla. She also attended the Race Matters SLO "shorts" 5 short films.
Mayor Stewart attended the SLO film festival Opening and Closing, The Roe vs.
Wade Celebration and Take Back the Night on the Cal Poly campus. She also attended the California Cities Revenue and Taxation Committee meeting. Mayor Stewart and Council Member Pease attended Mayor/Advisory Body Chair Quarterly meeting.
9. ADJOURNMENT
The meeting was adjourned at 8:54 p.m. The next Regular City Council Meeting is scheduled for May 17, 2022 at 6:00 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.
APPROVED BY COUNCIL: XX/XX/202X
Item 5c
Department: Public Works
Cost Center: 6102
For Agenda of: 5/17/2022
Placement: Consent
Estimated Time: N/A
FROM: Matt Horn, Public Works Director
Prepared By: Hai Nguyen, Engineer III
SUBJECT: AUTHORIZATION TO ADVERTISE CHORRO / MURRAY / MEINECKE SEWER REPLACEMENT PROJECT, SPECIFICATION NUMBER 91639
RECOMMENDATION
1. Approve the project plans and specifications for Chorro/Murray/Meinecke Sewer Replacement Project, Specification Number 91639; and
2. Authorize staff to advertise for bids; and
3. Authorize the City Manager to award the Construction Contract if the lowest responsible bid is within the Engineer’s estimate of $1,150,000; and
4. Authorize the City Engineer to approve Contract Change Orders within available project budget.
DISCUSSION
Background
Replacement and rehabilitation of wastewater collection (sewer) pipes is part of an ongoing program to maintain aging and deteriorating infrastructure. This program has several objectives: 1) ensure reliable removal of wastewater; 2) reduce the need for emergency repairs; 3) reduce the need for preventive maintenance; and 4) ensure uninterrupted wastewater flow without health or environmental hazard from wastewater leakage. This project will accomplish these objectives for part of the City’s wastewater collection system.
The Project
The Chorro/Murray/Meinecke Sewer Replacement Project (Project) proposes installation and replacement of approximately 2,000 lineal feet of sewer main by open trenching and pipe bursting (Attachment C). Pipe bursting installs a sewer pipe inside the existing sewer pipe resulting in a new sewer pipe of the same or greater size than the prior sewer pipe size. The existing sewer pipes planned for replacement work have been video inspected and confirmed to have reached the end of their useful life. This Project also includes installation and replacement of 139 lineal feet of failing storm drain pipes.
Item 5c
Previous Council or Advisory Body Action
This Project was identified in the 2017-19 and 2021-23 Financial Plans that were approved by Council.
Council approved acquisitions of sewer easements (851 Murray & 843 Murray) for the project on April 6, 2021.
Policy Context
The City Council approved the Wastewater Collection System Infrastructure Renewal Strategy in January 2016. The plan identified a strategy for prioritizing pipeline replacement in the wastewater collection system to serve existing customers and future development in the City.
Public Engagement
Public engagement was conducted during the initial identification of this Project to be included in the 2017-19 and 2021-23 Financial Plans.
CONCURRENCE
This project has the concurrence of the Utilities Department.
ENVIRONMENTAL REVIEW
This project is categorically exempt from environmental review pursuant to section 15302 of the CEQA Guidelines (Replacement or Reconstruction) since it is a maintenance and replacement project. A Notice of Exemption will be filed through the Community Development Department.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2017-19 & 2021-23
Funding Identified: Yes
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $980,193 $83,000 $897,193 $
State
Federal
Fees
Sewer Fund: $1,805,026 $1,252,970 $552,056
Total $2,785,219 $1,335,970 $1,449,249 $
Item 5c
The 2017-2019 Financial Plan, page E2-143, allocated $444,000 for this project. There is currently a balance of $352,970 in the project account. Additional funding of $500,000 from the Sewer Fund was included in the 2021-23 Financial Plan and will be available after July 1, 2022. Staff is recommending an additional reallocation of $400,000 from the Sewer Fund Undesignated Capital to provide sufficient funding for the wastewater collection portion of this project.
Funding for storm drain replacement work is proposed to come from the Storm Drains Annual Asset Maintenance Account (90742) which currently has a balance of $305,193 and is sufficient to support the replacement of the failing storm drain pipes. Additional funding of $675,000 was included in the 2021-23 Financial Plan and will be available after July 1, 2022 to support other storm drain replacement projects.
Project construction would not begin until after July 1st when FY 2022-23 funding has been appropriated to the above project accounts.
Project Account
(91639)
Sewer Fund
Undesignated Capital
(602-9501-71501)
Storm Drains
Annual Asset
Maintenance
Account (90742)
Sewer Fund Sewer Fund General Fund
Construction Estimate $738,000 $342,000 $70,000 $1,150,000 Contingencies $109,400 $58,000 $13,000 $180,400
Total Construction Estimate $847,400 $400,000 $83,000 $1,330,400 Materials Testing $5,000 $0 $0 $5,000
Printing & Advertising $570 $0 $0 $570
Total Project Estimate $852,970 $400,000 $83,000 $1,335,970 Available Project Balance $352,970 $952,056 $305,193 $1,610,219 FY 2022-23 Additional
Funding on 7/1/2022 $500,000 $0 $675,000 $1,175,000
Total Available Balance $852,970 $952,056 $980,193 $2,785,219 Remaining Balance $0 $552,056 $897,193 $1,449,249
Project Total
Costs
ESTIMATED PROJECT COST BY FUNDING SOURCES
Chorro/Murray/Meinecke Sewer Replacement Project, Specification No. 91639
Item 5c
ALTERNATIVES
Deny or defer approval to advertise. The City Council may choose to deny or defer the approval to advertise this project. Staff does not recommend this option, as the sewer mains included in this project continue to deteriorate and pose a high risk of catastrophic failure, requiring expensive repairs.
ATTACHMENTS
A - Project Plans (91639)
B - Project Specifications (91639)
C - Project Vicinity Map (91639)
CHORRO/MURRAY/MEINECKE
SEWER REPLACEMENT
PROJECT
SPECIFICATION NO. DATE SHEET
MARCH 2022
91639 FILE NO./LOCATION
PROJECT LOCATION
san luis obispo county, california
index to plans
sheet no. description 1
2 3
4 56
COVER SHEET
MEINECKE AVENUE
CHORRO STREET
MURRAY AVENUEMURRAY AVENUEMURRAY EASEMENT
Reference Documents:
City Standard Specifications - 2020 EditionCity Engineering Standards - 2020 Edition 1 of
6 DEAD OR UNUSED SEWER LATERAL, VERIFY
CONDITION. ABANDON IN PLACE IF DEAD,
UNUSED, OR CAPPED.
IN SERVICE SEWER LATERAL. CONNECT SEWER
LATERALS PER ENG. STD. 6810.
(E) STORM DRAIN(E) SEWER(E) WATER(E) GAS(E) OIL(E) TELEPHONE(E) FIBER OPTIC
ABANDONED SEWERABANDONED WATER
DU DU
SS SS
SD SD
SS SS
W W
G GO O
T T
FO FO
AS AS
AW AW
THE BASIS OF BEARINGS AND COORDINATES FOR THIS SURVEY ARE BASED ON THE CALIFORNIA COORDINATE SYSTEM NAD83, CALIFORNIA ZONE 5, US SURVEY FEET, AS DETERMINED BY GPS OBSERVATIONS ON POINTS 8038 AND 8037 AS SHOWN ON THE CITY OF SAN LUIS OBISPO "HORIZONTAL CONTROL NETWORK" (JANUARY 2007) BEING N26°05'11"W.
THE ELEVATIONS SHOWN HEREON ARE NAVD88 AS DETERMINED BY MEASUREMENTS ON POINT 151 AS SHOWN ON THE CITY OF SAN LUIS OBISPO "BENCHMARK SYSTEM" (JUNE 2019) HAVING PUBLISHED ELEVATION OF 259.52'.
APPROVED BY
Brian A. Nelson, City Engineer R.C.E. C79870 Approved Date
SIZE & INV
SIZE & INV
SEWER MANHOLE FLOW DIAGRAM SCHEMATIC.
TROUGH VARIES WITH PIPE LAYOUT. ARROWS
INDICATE FLOW DIRECTION.
1. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR OR PERMITTEE TO CONTACT "UNDERGROUND SERVICE ALERT U.S.A." TOLL FREE AT 1-800-227-2600 FORTY-EIGHT (48)
HOURS PRIOR TO START OF CONSTRUCTION, FOR LOCATION OF POWER, TELEPHONE, OIL AND NATURAL GAS UNDERGROUND FACILITIES. CONTRACTOR OR PERMITEE SHALL ALSO CONTACT THE APPROPRIATE AGENCY FOR THE LOCATION OF CABLE T.V., WATER, SEWER, DRAINAGE OR UNDERGROUND FACILITIES.
2. THE CONTRACTOR SHALL POSSESS A CLASS "A" OR "C-34" LICENSE AT THE TIME OF BID OPENING.
3. CONTRACTOR SHALL VERIFY DEPTH AND LOCATION OF ALL CROSSINGS PRIOR TO LAYING PIPE SO THAT PIPE ALIGNMENT AND GRADE CAN BE ADJUSTED AS NEEDED.
4. TIE OUT CENTERLINE MONUMENTS BEFORE WORK AND REPLACE IF DISTURBED IN ACCORDANCE WITH THE LAND SURVEYORS ACT, AND SECTION 5-1.36E, REPLACE MONUMENT AND WELL PER ENG. STD. 9020.
5. THE CONTRACTOR MUST REPLACE ALL PAVEMENT STRIPES, MARKINGS, AND MARKERS DISTURBED DURING CONSTRUCTION. ALL PAVEMENT STRIPES AND MARKINGS WITHIN 5FEET OF THE DISTURBED AREA MUST BE REPLACED. ALL STRIPING IS PER STATE STANDARD PLANS AND PER PER ENGINEERING STANDARD SPECIFICATION 84-1.01A.
6. SEWER MAIN WITH LESS THAN 1% SLOPE MUST BE INSTALLED WITH FLOAT ROCK AS BEDDING AND INITIAL BACKFILL. SEE ENG. STD. 6020, NOTE 10 FOR ADDITIONALREQUIREMENTS.
7. CONNECT EXISTING VCP SEWER MAIN TO NEW MANHOLE WITH 3 FOOT PVC STUB AND STRONG BACK RC COUPLINGS.
8. CONNECT EXISTING HDPE SEWER MAIN TO NEW MANHOLE WITH 3 FOOT HDPE STUB AND FUSED COUPLINGS OR BUTT FUSION.
9. CONNECT EXISTING PVC SEWER MAIN TO NEW MANHOLE WITH 3 FOOT PVC STUB AND PVC COUPLINGS.
10. ALL PVC AND HDPE PIPE CONNECTIONS MUST BE MADE WITH POLY-CAM SERIES 731 COUPLINGS OR APPROVED EQUAL.
11. ALL PIPE LENGTHS ARE APPROXIMATE. THE CONTRACTOR IS RESPONSIBLE FOR VERIFYING ALL PIPE LENGTHS.
12. APPROXIMATE LOCATION OF LATERALS ARE SHOWN ON PLANS. LOCATING LATERALS IS
THE RESPONSIBILITY OF THE CONTRACTOR AND ANY DAMAGE TO A LATERAL MUST BE REPAIRED IMMEDIATELY AND AT NO COST TO THE CITY.
13. NOT ALL IMPROVEMENTS WITHIN PRIVATE PROPERTIES ARE SHOWN. UPON COMPLETION
OF WORK WITHIN PRIVATE PROPERTIES, THE CONTRACTOR MUST RESTORE PRIVATE
PROPERTY IMPROVEMENTS TO THE SAME CONDITION BEFORE THE START OF CONSTRUCTION.
14. WHERE TRIMMING OF EXISTING VEGETATION IS REQUIRED DURING CONSTRUCTION IT MUST BE DONE IN A MANNER TO REMOVE THE MINIMUM POSSIBLE AMOUNT OF VEGETATION ANDLEAVE THE REMAINING IN AN ATTRACTIVE CONDITION. CONTRACTOR TO HIRE CERTIFIED ARBORIST FOR TREE TRIMMING TO ALLOW NECESSARY EQUIPMENT CLEARANCE. NOTIFY THE ENGINEER IN ADVANCE OF THE WORK. REFER TO CITY STANDARD SPECIFICATIONS SECTION 77-1.03A(2) FOR ADDITIONAL REQUIREMENTS.
FO FO FO FO FO FO FO
SS SS SS SS SS SS SS SS
SS SS SS SS SS SS SS SS SS SS SS
SD SD SD SD SD SD SD
SD SD SD
SD SD SD SD SD SD
SS
SS
SS
GGGG
GGGGGGGGGGGGG
G
W W W W W W W W W W W W W W W W W W W W W W W W W W W W W WWWW
WWWWWWWWWWWWW
W
FO FO FO FO FO FO FO
G G G G
W W W W W W W W W W W W W W W W W W
W
W
W
W
W
W
W
W
FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO SS
SS
SS
SS
SS
SS
SS
SS
SS
SS SS SS
SS SS
W
W W
WWW
W
GG
GGG
GG
GGGG
GGGG
GGG
G
G
G G G
FO FO FO FO FO FO FO FO FO G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G SD SD SD 10 + 00 11+ 00 12 + 00 13 + 00 14 + 00 (E) 8" VCP SEWER (E) 6" CI WATER (E) 2" GAS(E) AT&T DUCT BANK
MEINECKE AVE
CHORRO ST
STA 12+45.00
(N) SSMH J06-68
RIM = 238.32'
STA 10+12.00
(N) SSMH 03
RIM = 260.55'
(N) 234' - 8" HDPE SEWER
STA 13+59.42
(N) SSMH J06-69
RIM = 237.32'
(N) 114' - 8" HDPE SEWER
(E) 8" VCP SEWER
4" WATER
SERVICE VAULT
(E) 8" CONCRETE PIPE (E) FIRE SERVICE VAULT
REMOVE
(E) SSMH
REMOVE AND REPLACE
SSMH J06-69
PER ENG. STD. 6610
(N) 8" IN 230.90
(E) 8" IN 230.90 (N) 8" OUT 230.80
17' 14' 7'
38'
11' 14' 13'
(E) 3" GAS
(E) 14" CI WATER
(N) 313' - 8" HDPE SEWER
(E) AT&T DUCT BANK
(E) 3" GAS
(E) 14" CI WATER
(E) 6" CI WATER
(E) 2" GAS
(E) AT&T DUCT BANK
(N) SSMH J06-68
PER ENG. STD. 6610
(N) 8" IN 231.57 (N) 8" OUT 231.47
(N) SSMH 03
PER ENG. STD. 6610
(N) 8" IN 254.00
(N) 8" OUT 254.10
(E) 8" CI WATER (E) 8" CI WATER
(E) 2" GAS
(E) 18" RCP
(E) 14" DIP
230
235
240
245
250
255
260
265
230235240245250255260265
10+00 10+25 10+50 10+75 11+00 11+25 11+50 11+75 12+00 12+25 12+50 12+75 13+00 13+25 13+50 13+75 14+00 14+25 14+50 (N) 114' - 8" HDPE SEWER, S = 0.50% BY OPEN TRENCHING
REMOVE 36' - 8" VCP SEWER (E) 8" VCP SEWER, S = 0.5%
(N) 234' - 8" HDPE SEWER, S = 9.63% BY OPEN TRENCHING STA. 13+59.42 (N) SSMH J06-69 RIM = 237.32' 8" IN 230.90' (W)8" OUT 230.80' (E)8" OUT 230.90' (N)
STA. 10+12.00
(N) SSMH 03
RIM = 260.55'
8" IN 254.10' (S)8" OUT 254.00' (E)
STA. 12+45.00
(N) SSMH J06-68
RIM = 238.32'
8" IN 231.57' (W)8" OUT 231.47' (E)
(E) 4" WATER
SERVICE
(E) 6" FIRE
SERVICE
(E) 14" DIP
STORMDRAIN
(E) GRADE
OVER PIPE
6" MIN.
(E) AT&T
DUCT BANK
1.0'
MIN.
CITY SPECIFICATION NO.DATE:
PROJECT TITLE:
SHEET TITLE:
of
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:SCALE:PLAN FILE NO. / LOCATION HN
CHORRO/MURRAY/MEINECKE SEWER REPLACEMENT PROJECT
HN
MH
BN
APRIL 2022
91639
6 APPROVED: MAY XX, 2022
C I V I L
No. C 84733
HAI-LONG Q.NGUYEN
MEINECKE AVENUE
2 HORIZ1" = 20'
VERT 1" = 4'
SEE SHEET 3
0 SCALE IN FEET
20 40
FO FO FO FO FO FO FO FO FO FO
SS
AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW W W W W W W W W W W W W W W W W W W
G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G
W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W
FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO GG
GGGGGGGGGGGGG
GG
TTT
TTTTTTTTTTTTT
TT
FO FO FO FO FO FO FO SS SS DS DS SS SS W
W
W
WW
W
WW
W
WW
W
WW
W
WWWW
WW
GG
GGG
GGG
GGG
G
GGG
GGG
GGG
GGG
GGG
G
G G G G G
FO FO
20 + 00 21+ 00 22 + 00 23 + 00 24 + 00 25 + 00
(E) 14" CI WATER(E) 3" GAS
(E) 8" CI WATER
(E) 4" GAS
(E) AT&T DUCT BANK
(N) 266' - 8" HDPE SEWER
STA 22+50.00
(N) SSMH 04
RIM = 265.18'
CHORRO ST
MURRAY AVE
(N) 313' - 8" HDPE SEWER
(E) AT&T DUCT BANK(E) 14" CI WATER(E) 3" GAS
(E) AT&T DUCT BANK
(N) SSMH 03
PER ENG. STD. 6610
(N) 8" IN 254.00
(N) 8" OUT 254.10
STA 25+62.68
(N) SSMH 03
RIM = 260.55'
STA 19+84.20
(N) SSMH 05
RIM = 248.63'
(N) 234' - 8" HDPE SEWER
(N) 249' - 8" HDPE SEWER
ABANDONED 4" STEEL WA
T
(E) 8" CI WATER
ABANDONED 4" STEEL WATER
(E) 4" GAS
(E) TELEPHONE (E) TELEPHONE (N) SSMH 04 PER ENG. STD. 6610 (N) 8" OUT 259.50 (N) 8" OUT 259.50 (N) SSMH 05 PER ENG. STD. 6610 (N) 8" OUT 242.00(N) 8" IN 242.10 15'
43.5'
16'
43.5'
12.5'
15' 16'
9'
12.5'
MEINECKE AVE
240
245
250
255
260
265
270
275
19+80 20+00 20+25 20+50 20+75 21+00 21+25 21+50 21+75 22+00 22+25 22+50 22+75 23+00 23+25 23+50 23+75 24+00 24+25 24+50 24+75 25+00 25+25 25+50 25+7 STA. 19+84.20
(N) SSMH 05
RIM = 248.63'
8" IN 242.10' (N)8" OUT 242.00' (E)
STA. 22+50.00
(N) SSMH 04
RIM = 265.18'
8" OUT 259.50' (S)8" OUT 259.50' (N)
(N) 266' - 8" HDPE SEWER, S = 6.55% BY OPEN TRENCHING
(N) 313' - 8" HDPE SEWER, S = 1.73% BY OPEN TRENCHING
STA. 25+62.68
(N) SSMH 03
RIM = 260.55'
8" IN 254.10' (S)
8" OUT 254.00' (E)
(E) AT&T
DUCT BANK
(E) 8" CI WATER
(E) 4" GAS (E) TELEPHONE
1.0'
MIN.
(E) GRADEOVER PIPE
6" MIN.
CITY SPECIFICATION NO.DATE:
PROJECT TITLE:
SHEET TITLE:
of
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:SCALE:PLAN FILE NO. / LOCATION HN
CHORRO/MURRAY/MEINECKE SEWER REPLACEMENT PROJECT
HN
MH
BN
APRIL 2022
91639
6 APPROVED: MAY XX, 2022
C I V I L
No. C 84733
HAI-LONG Q.NGUYEN
CHORRO STREET
3 SEE SHEET 4 SEE SHEET 2
0 SCALE IN FEET
20 40
HORIZ1" = 20'
VERT 1" = 4'
SS SS SS SS SS SS SS SS SS
SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD
SS SS SS SS SS SS SS AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW
W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W GGGG
GGGGGGGGGGGGG
G
WWWWW
WWWWWWWWWWWWW
FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO FO G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T SS SS DS DS SS SS
DS DS
WWWWWW
W
WWWW
WWWW
WWWW
WWWW
WWWW
WWWW
G
SD SD
G
GGGGG
GGG
GGGGG
GGGGG
GGGGG
GGGGG
GGGGG
30 + 00 31+ 00 32 + 00 33 + 00 34 +
(E) 3" GAS
(E) 14" CI WATER
(E) 8" CI WATER(E) 4" GAS
(E) AT&T DUCT BANK
MURRAY AVE
(N) 266' - 8" HDPE SEWER
STA 19+84.20
(N) SSMH 05
RIM = 248.63'
STA 32+59.99
(N) SSMH 06
RIM = 232.28' (N) 81' - 8" HDPE SEWER
STA 33+42.75
(N) SSMH 07
RIM = 229.47'
CHORRO ST
(N) 134' - 8" HDPE SEWER
(N) 249' - 8" HDPE SEWER
ABANDONED 4" STEEL WATER
(E) 8" CI WATER(E) 4" GAS
ABANDONED 4" STEEL WATER
(E) TELEPHONE (E) TELEPHONE
(E) 6" VCP SEWER
6' 14'
6' 14'
(N) SSMH 05
PER ENG. STD. 6610
(N) 8" OUT 242.00
(N) 8" IN 242.10
(N) SSMH 06
PER ENG. STD. 6610
(N) 8" IN 225.96 (N) 8" OUT 225.86
(E) 8" PVC(N) SSMH 07 PER ENG. STD. 6610 WITH PREFABRICATED FLAT TOP (N) 8" IN 225.57 (N) 8" IN 225.57
(N) 8" OUT 225.47
(E) 6" IN 226.90
(E) 2' DRAINAGE
EASEMENT
(E) 2' SEWER
EASEMENT
(E) 2' DRAINAGE
EASEMENT
REMOVE (E) 12" CMP
INSTALL (N) 12" DIP (20 LF)
1 SACK SLURRY TRENCH BACKFILL
(E) 12" CMP (E) 12" CMP REMOVE (E) SSMH J07-24 REPAIR CONNECTION WITH 6" PVC AND STRONG BACK RC COUPLINGS
PROTECT (E)
DRIVEWAY
2'
5' 19'
1 2
(N) 12" DIP (19 LF)
1 SACK SLURRY
TRENCH BACKFILL
PROTECT (E)
WALKWAY
29'
4 4
1.0% 0.6%
3 TC 229.35
FL 229.00
INV 227.00
TC/FL 229.21
INV 227.00
RIM 230.00
INV 227.00
FL 229.70 FL 229.17
(E) 8' SEWER
EASEMENT
4' 4' PAVEOUT
(N) 249' - 8" HDPE SEWER, S = 6.47% BY OPEN TRENCHING
(N) 81' - 8" HDPE SEWER, S = 0.35%
BY OPEN TRENCHING (N) 402' - 8" HDPE SEWER, S = 0.35% BY OPEN TRENCHING STA. 33+42.75
(N) SSMH 07
RIM = 229.47'
8" IN 225.57' (W)8" IN 225.57' (E)6" IN 226.90' (N)8" OUT 225.47' (S) STA. 32+59.99
(N) SSMH 06
RIM = 232.28'
8" IN 225.96' (W)8" OUT 225.86' (E)
STA. 10+11.89
(N) SSMH 05
RIM = 248.63'
8" IN 242.10' (N)8" OUT 242.00' (E)
(N) 12" DIP
(E) AT&T
DUCT BANK
(E) GRADE
OVER PIPE
6" MIN.
6" MIN.
225
230
235
240
245
250
255
225
230
235
240
245
250
255
29+75 30+00 30+25 30+50 30+75 31+00 31+25 31+50 31+75 32+00 32+25 32+50 32+75 33+00 33+25 33+50 33+75 34+00 CITY SPECIFICATION NO.DATE:
PROJECT TITLE:
SHEET TITLE:
of
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:SCALE:PLAN FILE NO. / LOCATION HN
CHORRO/MURRAY/MEINECKE SEWER REPLACEMENT PROJECT
HN
MH
BN
APRIL 2022
91639
6 APPROVED: MAY XX, 2022
C I V I L
No. C 84733
HAI-LONG Q.NGUYEN
MURRAY AVENUE
4 MATCHLINE - STA. 34+00.00: SEE SHEET 5
0 SCALE IN FEET
20 40
SEE SHEET 3
MATCHLINE - STA. 34+00.00: SEE SHEET 5
SEE SHEET 6
HORIZ1" = 20'
VERT 1" = 4'
CONSTRUCTION NOTES
1 CONNECT TO (E) STORMDRAIN STRUCTURE PER ENG. STD. 3540 REMOVE EXSTING DRAINAGE INLET. INSTALL (N) 3'X2' CATCH BASIN PER CALTRANS STANDARDD72B (TYPE G1). FRAME AND GRATE PER CALTRANS STANDARD D77B (TYPE 24-10S).
TC/FL = 229.21, INV = 227.00 (N/S/E)
INSTALL (N) 3'X2' CATCH BASIN PER CALTRANS STANDARD D72B (TYPE G3). FRAME AND GRATE PER CALTRANS STANDARD D77B (TYPE 24-10S).
TC = 229.35, FL = 229.00, INV = 227.00 (W)
CURB AND GUTTER PER CITY ENG. STD. 4030.
324
W
W
W
W
W
W
W
W
W
SD SD SD SD SD SD
AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW
W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G
T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
WWWW
W
WWWW
WWWW
WWWW
WWWW
WWWW
WWWW
WWWW
WWWWW
SD
GG
GGGGG
GGGGG
GGGGG
GGGGG
GGGGG
GGGGG
GGGGG
GGGG
+ 00 35 + 00 36 + 00 37 + 00 38 + 00
SANTA ROSA
(N) 402' - 8" HDPE SEWER
STA 37+48.50
(N) SSMH 08
RIM = 234.13'
MURRAY AVE
6' 14'
6' 14'
(E) 8" CI WATER(E) 4" GAS
ABANDONED 4" STEEL WATER
(E) TELEPHONE
(E) 10" CI WATER (E) 10" VCP SEWER (E) TELEPHONE
(N) SSMH 08
PER ENG. STD. 6610
(N) 8" IN 226.99
(E) TRAFFIC LOOP
STA. 37+48.50
(N) SSMH 08
RIM = 234.13'
8" OUT 226.99' (W)
(N) 402' - 8" HDPE SEWER, S = 0.35%
BY OPEN TRENCHING 225
230235240245250255
225230235240245250255
34+00 34+25 34+50 34+75 35+00 35+25 35+50 35+75 36+00 36+25 36+50 36+75 37+00 37+25 37+50 37+75 38+00 CITY SPECIFICATION NO.DATE:
PROJECT TITLE:
SHEET TITLE:
of
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:SCALE:PLAN FILE NO. / LOCATION HN
CHORRO/MURRAY/MEINECKE SEWER REPLACEMENT PROJECT
HN
MH
BN
APRIL 2022
91639
6 APPROVED: MAY XX, 2022
C I V I L
No. C 84733
HAI-LONG Q.NGUYEN
MURRAY AVENUE
5 MATCHLINE - STA. 34+00.00: SEE SHEET 4 MATCHLINE - STA. 34+00.00: SEE SHEET 4 0 SCALE IN FEET
20 40
HORIZ1" = 20'
VERT 1" = 4'
220
225
230
235
240
220225230235240
39+50 39+75 40+00 40+25 40+50 40+75 41+00 41+25 41+50 41+75 42+00 42+25 42+50 42+75 43+00 43+25 43+50 STA. 39+83.66
(N) SSCO J07-52
RIM = 225.35'
6" OUT 221.68' (E)
(N) 16' - 6" HDPE SEWER, S = 0.50% BY OPEN TRENCHING
REMOVE (E) 6" VCP SEWER
STA. 40+00.00
(N) SSMH J07-53
RIM = 225.40'
8" IN 221.60' (N)6" IN 221.60' (W)6" OUT 221.50' (E)
(N) 144' - 8" HDPE SEWER, S = 2.12% BY PIPE BURSTING THROUGH EXISTING 6" VCP SEWER STA. 41+46.07
(N) SSMH J07-36
RIM = 228.00'
8" IN 224.80' (W)
8" IN 224.80' (E)
8" OUT 224.70' (S)
(N) 20' - 8" HDPE SEWER, S = 0.36%
BY OPEN TRENCHING
REMOVE (E) 8" PVC SEWER
STA. 41+69.84
(N) SSMH J07-34
RIM = 228.00'
8" IN 224.98' (N)8" IN 226.00' (W)8" OUT 224.88' (E)
(N) 134' - 8" HDPE SEWER, S = 0.35% BY OPEN TRENCHING
REMOVE (E) 6" VCP SEWER
STA. 43+07.57
(N) SSMH 07
RIM = 229.47'
8" IN 225.57' (W)8" IN 225.57' (E)6" IN 226.90' (N)8" OUT 225.47' (S) (E) 6" VCP SEWER, S = 0.7%
(N) 14" DIP
(E) GRADE
OVER PIPE
6"
MIN.
G
G
G
G
G
G
G
G
G
G
SS SS SS SS SS SS SS SS SS SS SS SS SS SS
SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD
SD SD SD SD SD SD
SD SD SD SD SD SD SD SD SD
SD SD SD SD SD SD SD SD SD
SS SS SS SS SS
SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SS SS SS
AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW W W W W W W W W W W W W W W W W W W
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
SS
SS
SS SS SS SS SS SS SS SS SS SS SS
SS
SS
SS SS SS SS SS SS SS SS
SS
S
SD SD SD SD SD SD
DS DS
SS SS
SS SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS SS
SS SS
W
W
W W W W
W W W W
W W W W
W
W W W W
W
G
W W W W W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W W
W W
W W W
G G G G G G G
G
G
G
G
G
G
G
SD SD
G
G
G G G G G
G G G G G
G G G G G
G G G G G
G G G G G
SS SS
STA 41+69.84
(N) SSMH J07-34
RIM = 228.00'
STA 41+46.07
(N) SSMH J07-36
RIM = 228.00'
STA 40+00.00
(N) SSMH J07-53
RIM = 225.40'
STA 39+83.66
(N) SSCO J07-52
RIM = 225.35'
(N) 144' - 8" HDPE SEWER
(N) 134' - 8" HDPE SEWER (N) 16' - 6" HDPE SEWER
(N) 20' - 8" HDPE SEWER RESET (E) PAVERS
(E) 8" CI WATER
(E) 6" VCP SEWER
(N) 81' - 8" HDPE SEWER (N) 402' - 8" HDPE SEWER
ABANDONED 6" AC WATER
(E) 4" GAS
(E) TELEPHONE
(E) 6" AC WATER
(E) 2" GAS
(E) 22"x13" CMP
(E) 6" AC WATER
(E) 6" VCP SEWER
(E) 2" GAS
REMOVE (E) 22"x13" CMP AND INSTALL (N) 14" DIP (100 LF)
MURRAY AVE
WEST ST
(E) 8" PVC
STA 33+42.75
(N) SSMH 07
RIM = 229.47'
(N) SSMH 07
PER ENG. STD. 6610
WITH PREFABRICATED
FLAT TOP
(N) 8" OUT 225.47 (E) 6" IN 226.90
(N) 8" IN 225.57
(N) 8" IN 225.57
(N) 8" IN 224.98
(N) 8" OUT 224.88
(N) 8" IN 226.00
REMOVE & REPLACE
SSMH J07-36
PER ENG. STD. 6610
WITH PREFABRICATED FLAT TOP
& POLYMER FRAME AND COVER
(N) 8" OUT 224.70
(E) 8" IN 224.80
(E) 8" IN 224.80
(E) 8" VCP SEWER
(E) 8" PVC SEWER
REMOVE (E)
SSMH J07-42
REMOVE (E) SSMH J07-36BACFILL WITH 1-SACK SLURRY
CONNECT TO NEW MANHOLE
WITH 8" PVC
REMOVE & REPLACE
SSMH J07-53
PER ENG. STD. 6610
(E) 6" IN 221.50
(N) 8" IN 221.60
(N) 6" IN 221.60
REMOVE AND REPLACE
SSCO J07-52
PER ENG. STD. 6710
(N) 6" OUT 221.68
(N) 6" IN 221.60
(E) 2' DRAINAGE
EASEMENT
(E) SEWER
EASEMENT
(E) 5' DRAINAGE
EASEMENT
(N) 12" DIP (E) 12" CMP (E) 12" CMP
REMOVE & REPLACE
SSMH J07-34
PER ENG. STD. 6610
WITH PREFABRICATED FLAT TOP
& POLYMER FRAME AND COVER
41+00
42 + 00 43 + 00
REMOVE (E)
SEWER MAIN
1 1
1 SACK SLURRY TRENCH BACKFILL
(E) 2" GAS
(E) 6" HDPE SEWER
(E) 6" AC WATER
FL 225.28INV 223.35
RIM 223.50
INV 220.50
(E) 22"x13" CMP
WEST CT
CITY SPECIFICATION NO.DATE:
PROJECT TITLE:
SHEET TITLE:
of
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:SCALE:PLAN FILE NO. / LOCATION HN
CHORRO/MURRAY/MEINECKE SEWER REPLACEMENT PROJECT
HN
MH
BN
APRIL 2022
91639
6 APPROVED: MAY XX, 2022
C I V I L
No. C 84733
HAI-LONG Q.NGUYEN
MURRAY EASEMENT
6 SEE SHEET 4
SEE SHEET 5
0 SCALE IN FEET
20 40
HORIZ1" = 20'
VERT 1" = 4'
CONSTRUCTION NOTES
1 CONNECT TO (E) STORMDRAIN STRUCTURE PER ENG. STD. 3540
SPECIAL PROVISIONS
FOR
CITY OF SAN LUIS OBISPO
Chorro/Murray/Meinecke Sewer Replacement Project
Specification No. 91639
May 2022
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
919 Palm Street
San Luis Obispo, CA 93401
(805) 781-7200
Chorro/Murray/Meinecke Sewer Replacement Project
Specification No. 91639
Approval Date: May 17, 2022
Hai Nguyen
May xx, 2022
Brian Nelson
May xx, 2022
TABLE OF CONTENTS
NOTICE TO BIDDERS ..................................................................................................... I BID SUBMISSION ...................................................................................................................................... I BID DOCUMENTS .................................................................................................................................... II PROJECT INFORMATION........................................................................................................................ II QUALIFICATIONS .................................................................................................................................... III AWARD .................................................................................................................................................... IV ACCOMMODATION .................................................................................................................................. V BID FORMS .................................................................................................................... A
BID ITEM LIST FOR CHORRO/MURRAY/MEINECKE SEWER REPLACEMENT PROJECT, SPECIFICATION NO. 91639 .................................................................................................................... A LIST OF SUBCONTRACTORS ................................................................................................................ C PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT .............................................................. D PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE ......................................................... D PUBLIC CONTRACT CODE SECTION 10232 STATEMENT ................................................................. D LABOR CODE SECTION 1725.5 STATEMENTS ................................................................................... D NON-COLLUSION DECLARATION .......................................................................................................... F BIDDER ACKNOWLEDGEMENTS .......................................................................................................... G QUALIFICATIONS .................................................................................................................................... H ATTACH BIDDER'S BOND TO ACCOMPANY BID ................................................................................... I SPECIAL PROVISIONS .................................................................................................. 1 DIVISION I GENERAL PROVISIONS ....................................................................................................... 1 1 GENERAL ........................................................................................................................................... 1 2 BIDDING ............................................................................................................................................. 1 3 CONTRACT AWARD AND EXECUTION ........................................................................................... 1 4 SCOPE OF WORK ............................................................................................................................. 2 7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC ....................................................... 2 8 PROSECUTION AND PROGRESS ................................................................................................... 3 DIVISION VIII MISCELLANEOUS CONSTRUCTION .............................................................................. 3 77 LOCAL INFRASTRUCTURE ............................................................................................................ 3 DIVISION IX TRAFFIC CONTROL DEVICES........................................................................................... 4 84 MARKINGS ....................................................................................................................................... 4 DIVISION XIII APPENDICES .................................................................................................................... 5 APPENDIX A - FORM OF AGREEMENT ....................................................................... 0 APPENDIX B – CALTRANS ENCROACHMENT PERMIT .............................................. 3 APPENDIX C – GEOTECHNICAL REPORTS ................................................................ 4 APPENDIX D – POLYMER FRAME AND COVER ......................................................... 5
NOTICE TO BIDDERS
i
NOTICE TO BIDDERS
BID SUBMISSION
Sealed bids will be received by the City of San Luis Obispo at the Public Works Administration Office located at 919 Palm Street, San Luis Obispo California, 93401 until 11:00 a.m. on July XX, 2022
at which time they will be publicly opened and read aloud. Public bid opening may be accessed via Microsoft Teams video conference and conference call. In person attendance will be permitted. Attendees are encouraged to wear face masks and practice social distancing. Use the following link:
https://teams.microsoft.com/l/meetupjoin/19%3ameeting_MDlhNTZmOGQtYzZkMS00OWIxLTg3ZjktNWIxM2M5NjIwODNj% 40thread.v2/0?context=%7b%22Tid%22%3a%22a78b182d-94e4-4507-a9a9- 330dcb148164%22%2c%22Oid%22%3a%22a8add278-38fa-47c3-8727- acd5a57b58ec%22%7d
or join by phone with this number: 1 (209) 645-4165 with Conference ID: 221 315 81# Submit bid in a sealed envelope plainly marked:
Chorro/Murray/Meinecke Sewer Replacement Project, Specification No. 91639 Any bid received after the time and date specified will not be considered and will be returned to the bidder unopened. Bids received by Fax or Email will not be considered.
By submission of bid you agree to comply with all instruction and requirements in this notice and the contract documents.
All bids must be submitted on the Bid Item List form(s) provided and submitted with all other Bid Forms included in these Special Provisions.
Each bid must be accompanied by either a:
1. certified check
2. cashier's check
3. bidder's bond
made payable to the City of San Luis Obispo for an amount equal to ten percent of the bid amount as a guaranty. Guaranty will be forfeited to the City San Luis Obispo if the bidder, to whom the contract is awarded, fails to enter into the contract.
The City of San Luis Obispo reserves the right to accept or reject any or all bids or waive any informality in a bid.
All bids are to be compared based on the City Engineer's estimate of the quantities of work to be done, as shown on the Bid Item List.
NOTICE TO BIDDERS
NOTICE TO BIDDERS
ii
Bids will only be accepted from bidders that are licensed in compliance with the provisions of Chapter 9, Division III of Business and Professions Code.
The award of the contract, if awarded, will be to the lowest responsive bid submitted by a responsible contractor whose bid complies with the requirements prescribed. If the contract is awarded, the contract will be awarded within 60 calendar days after the opening of the bids.
Failure to raise defects in the notice to bidders or bid forms prior to bid opening constitute a waiver of those defects.
BID DOCUMENTS
A copy of the plans and special provisions may be downloaded, free of charge, from the City’s website at:
www.slocity.org/government/department-directory/public-works/public-works-bidsproposals No printed copies are available for purchase at the City office.
Standard Specifications and Engineering Standards referenced in the Special Provisions may be downloaded, free of charge, from the City’s website at:
www.slocity.org/government/department-directory/public-works/documentsonline/construction-documents You are responsible to obtain all issued addenda prior to bid opening. Addenda will be available to download at the City’s website listed above or at the office of the City Engineer.
Questions must be submitted through BidSync so that it is available to the public. Contact the project manager, Hai Nguyen at 805-781-7108 or the Public Works Department at (805) 781-7200 prior to bid opening to verify the number of addenda issued.
You are responsible to verify your contact information is correct on the plan holders list located on the City’s website at:
www.slocity.org/government/department-directory/public-works/public-works-bidsproposals.
PROJECT INFORMATION
In general, the project consists of the replacement of existing sewerlines by open trenching and pipe bursting.
NOTICE TO BIDDERS
NOTICE TO BIDDERS
iii
The project estimated construction cost is $1,150,000
Contract time is established as 50 working days.
The fixed liquidated damages amount is established at $500 per day for failure to complete the work within the contract time.
In compliance with section 1773 of the Labor Code, the State of California Department of Industrial Relations has established prevailing hourly wage rates for each type of workman. Current wage rates may be obtained from the Division of Labor at:
https://www.dir.ca.gov/oprl/DPreWageDetermination.htm
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
QUALIFICATIONS
You must possess a valid Class A or C34 Contractor's License at the time of the bid opening.
You and any subcontractors required to pay prevailing wage must be registered with the Department of Industrial Relations pursuant to Section 1725.5 of the Labor Code.
Provide two referenced projects completed as the prime contractor and one referenced project completed as either the prime or subcontractor. All referenced projects must have been completed within the last FIVE years from this project’s bid opening date.
All referenced projects must be for underground pipeline projects constructed in Public Roadways under contract with a City, County, State or Federal government agency. All referenced projects must have installed a minimum of 1,500 linear feet of sewerline by open trenching including sewer lateral connections.
Failure to provide reference projects as specified in this section and as required on the qualification form is cause to reject a bid as being non-responsive.
The City reserves the right to reject any bid based on non-responsiveness if a bidder fails to provide a bid that complies with all bidding instructions.
The City reserves the right to reject a responsive bid based on the non-responsibility of the bidder if the Director of Public Works or Designee finds, after providing notice and a hearing to the bidder, that the bidder lacks the
1. knowledge
2. experience,
3. or is otherwise not responsible
NOTICE TO BIDDERS
NOTICE TO BIDDERS
iv
as defined in Section 3.24 of the San Luis Obispo Municipal Code to complete the project in the best interest of the City.
Rejected bidders may appeal this determination. Appeal must comply with the requirements in this Notice to Bidders.
It is the City of San Luis Obispo’s intent to award the contract to the lowest responsive bid submitted by a responsible bidder. If in the bidder’s opinion the contract has been or may be improperly awarded, the bidder may protest the contract award.
Protests must be filed no later than five working days after either:
1. bid opening date
2. notification of rejected bid.
Protest must be in writing and received by the project manager located at:
919 Palm Street
San Luis Obispo, CA 93401.
Valid protests must contain the following information:
1. the reasons for the protest
2. any supporting documentation
3. the ruling expected by the City to remedy the protest.
Any protest not containing all required information will be deemed invalid and rejected.
The City will consider additional documentation or other supporting information regarding the protest if submitted in compliance to the specified time limits. Anything submitted after the specified time limit will be rejected and not be considered.
The Director of Public Works or Designee may request additional information to be submitted within three days of the request, unless otherwise specified, and will notify the protester of ruling within ten days of determination.
If the protester is not satisfied with ruling, the protester may appeal the ruling to the City Council in compliance with Chapter 1.20 of the City of San Luis Obispo Municipal Code.
Pursuant to the Public Records Act (Government Code, § 6250, et seq.), the City will make public records available upon request.
AWARD
The lowest bidder will be determined using the BID TOTAL.
As a condition to executing a contract with the City, two bonds each equal to one hundred percent of the total contract price are required in compliance with Section 3-1.05 of the Standard Specifications.
NOTICE TO BIDDERS
NOTICE TO BIDDERS
v
You may substitute securities for moneys withheld under the contract in compliance with the provisions of the Public Contract Code, Section 10263.
ACCOMMODATION
If any accommodations are needed to participate in the bid process, please contact Argelia Chang at (805) 781-7200 or by Telecommunications Device for the Deaf at (805) 781-7107. Requests should be made as early as possible in the bidding process to allow time for accommodation.
BID FORMS
A
BID FORMS
All bid forms must be completed and submitted with your bid. Failure to submit these forms and required bid bond is cause to reject the bid as nonresponsive. Staple all bid forms together.
THE UNDERSIGNED, agrees that they have carefully examined:
1. the location of the proposed work
2. the plans and specifications
3. read the accompanying instructions to bidders
and propose to furnish all:
4. materials
5. labor
to complete all the required work satisfactorily in compliance with
6. plans
7. specifications
8. special provisions
for the prices set forth in the bid item list:
BID ITEM LIST FOR CHORRO/MURRAY/MEINECKE SEWER REPLACEMENT PROJECT, SPECIFICATION NO. 91639
Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures) 1 7 TRAFFIC CONTROL LS 1 --------------
2 77 POTHOLING LS 1 --------------
3 84 REPLACE TRAFFIC STRIPING &
MARKERS LS 1 --------------
4 7 COMPLY WITH OSHA LS 1 --------------
5 77 BYPASS PUMPING LS 1 --------------
6 77 RESTORATION OF PRIVATE
PROPERTIES LS 1 --------------
7* 19 ROCK EXCAVATION CY 100
8 77 INSTALL POLYMER FRAME AND
COVER EA 2
9 77 REMOVE EXISTING AND INSTALL
NEW CLEANOUT EA 1
10 77 INSTALL NEW 8" HPDPE
SEWERLINE BY PIPE BURSTING LF 144
11 77
INSTALL NEW 8" HDPE
SEWERLINE BY OPEN
TRENCHING
LF 1,813
BID FORMS
BID FORMS
B
Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures) 12 77
INSTALL NEW 6" HDPE
SEWERLINE BY OPEN
TRENCHING
LF 20
13 77 INSTALL NEW SEWER MANHOLE EA 11
14 77 REMOVE EXISTING MANHOLE EA 7
15 77 REMOVE EXISTING SEWER MAIN LF 216
16 77 CONNECT EXISTING SEWER
LATERALS TO NEW SEWERLINE EA 7
17* 73 REMOVE EXISTING AND RESET
PAVERS SQFT 500
18 14 COMPLY WITH CALTRANS
ENCROACHMENT PERMIT LS 1 --------------
19 12 CHANGEABLE MESSAGE SIGN EA 2
20 77
REMOVE EXISTING AND INSTALL
NEW 12" DIP STORMDRAIN BY
OPEN TRENCHING
LF 39
21 77
REMOVE EXISTING AND INSTALL
NEW 14" DIP STORMDRAIN BY
OPEN TRENCHING
LF 100
22 77 INSTALL NEW 3'X2' CATCH
BASIN EA 2
23 77
CONNECT TO EXISTING
STORMDRAIN STRUCTURE PER
ENG. STD. 3540
EA 4
24 77 REMOVE EXSTING DRAINAGE
INLET EA 1
25 73 CURB AND GUTTER LF 53
Bid Total $
Company Name:
(1) refers to section in the Standard Specifications, with modifications in the Special Provisions, that describe required work.
* Bid item exempt from Section 9-1.06 of the Standard Specifications. The unit price will not be adjusted regardless of the final bid item quantity.
BID FORMS
BID FORMS
C
LIST OF SUBCONTRACTORS
Pursuant to Section 4100 of the Public Contracts Code and section 2-1.33C of the standard specifications, the Bidder is required to furnish the following information for each Subcontractor performing more than 1/2 percent (0.5%) of the total base bid. Do not list alternative subcontractors for the same work. Subcontracting must not total more than fifty percent (50%) of the submitted bid except as allowed in section 5-1.13 of the standard specifications.
For Streets & Highways projects, subcontractors performing less than ten thousand dollars ($10,000) worth of work need not be mentioned. Subcontractors required to pay prevailing wage, must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 to be listed.
NOTE: If there are no subcontractors, write “NONE” and submit with bid.
Name Under Which
Subcontractor is Licensed License Number
DIR Public
Works
Registration
Number
Address and Phone
Number of Office, Mill or
Shop
Specific
Description of
Subcontract
% of
Total
Base
Bid
Attach additional sheets as needed.
BID FORMS
BID FORMS
D
PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT
In compliance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder, or any subcontractor to be engaged by the bidder, has ____, has not ____ been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.
NOTE: The bidder must place a check mark after "has" or "has not" in one of the blank spaces provided. The above Statement is part of the Bid. Signing this Bid on the signature portion constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE
In compliance with Public Contract Code Section 10162, the Bidder must complete, under penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
Yes No
If the answer is yes, attach a letter explaining the circumstances PUBLIC CONTRACT CODE SECTION 10232 STATEMENT
In compliance with Public Contract Code Section 10232, you hereby state under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against you within the immediately preceding two-year period because of your failure to comply with an order of a federal court which orders you to comply with an order of the National Labor Relations Board.
LABOR CODE SECTION 1725.5 STATEMENTS
The bidder has delinquent liability to an employee or the state for any assessment of back wages or related damages, interest, fines, or penalties pursuant to any final judgment, order, or determination by a court or any federal, state, or local administrative agency, including a confirmed arbitration award. Any judgment, order, or determination that is
BID FORMS
BID FORMS
E
under appeal is excluded, provided that the contractor has secured the payment of any amount eventually found due through a bond or other appropriate means.
Yes No
The bidder is currently debarred under Section 1777.1 or under any other federal or state law providing for the debarment of contractors from public works.
Yes No
NOTE: The above Statements and Questionnaire are part of the Bid. Signing this Bid on the signature portion constitute signature of this Statement and Questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
BID FORMS
BID FORMS
F
NON-COLLUSION DECLARATION
I, , declare that
I am of ,
the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone refrained from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Executed on , 20 , in __
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
(Signature and Title of Declarant)
(SEAL)
Subscribed and sworn to before me
this _______day of _________, 20_____
Notary Public
Company Name:____________________
BID FORMS
BID FORMS
G
BIDDER ACKNOWLEDGEMENTS
By signing below, the bidder acknowledges and confirms that this bid is based on the information contained in all contract documents, including the notice to bidders, plans, specifications, special provisions, and addendum number(s) . (Note: You are responsible to verify the number of addenda prior to the bid opening.)
The undersigned further agrees that in case of default in executing the required contract, with necessary bonds, within eight days, (not including Saturdays, Sundays, and legal holidays), after having received a mailed notice that the contract is ready for signature, the proceeds of the check or bond accompanying his bid will become the property of the City of San Luis Obispo.
Licensed in accordance with an act providing for the registration of contractors, License No. , Expiration Date .
The above statement is made under penalty of perjury, and any bid not containing this information "will be considered non-responsive and will be rejected” by the City.
Signature of Bidder
(Print Name and Title of Bidder)
DIR– Public Works
Registration No:
Business Name (DBA):
Owner/Legal Name:
Indicate One: Sole-proprietor Partnership Corporation List Partners/Corporate Officers:
Name Title
Name Title
Name Title
Business Address
Street Address
Mailing Address
City, State, Zip Code
Phone Number
Fax Number
Email Address
Date
BID FORMS
BID FORMS
H
QUALIFICATIONS
Failure to furnish complete reference information ON THIS FORM, as specified in this project’s Notice to Bidders and indicated below, is cause to reject the bid. Additional information may be attached but is not a substitute for this form.
Reference Number 1
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):
Did this project install a minimum of
1,500 LF of sewerline by open
trenching within public roadways?
Yes □ No □
Describe the services provided and how this project is similar to that which is being bid:
Date project completed:
Was this contract for a public agency?
Yes □ No □
Reference Number 2
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):
Did this project install a minimum of
1,500 LF of sewerline by open
trenching within public roadways?
Yes □ No □
Describe the services provided and how this project is similar to that which is being bid:
Date project completed:
Was this contract for a public agency?
Yes □ No □
Reference Number 3
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):
Did this project install a minimum of
1,500 LF of sewerline by open
trenching within public roadways?
Yes □ No □
Describe the services provided and how this project is similar to that which is being bid:
Date project completed:
Was this contract for a public agency?
Yes □ No □
BID FORMS
BID FORMS
I
ATTACH BIDDER'S BOND TO ACCOMPANY BID
Know all men by these presents:
That we ____________________________________________, AS PRINCIPAL, and _______________________________________________________, AS SURETY, are held and firmly bound unto the City of San Luis Obispo in the sum of:
____________________________________________________ Dollars (_____________) to be paid to said City or its certain attorney, its successors and assigns; for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents:
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the certain bid of the above bounden ______________________________________________________________________ to construct ___________________________________________________________________ (insert name of street and limits to be improved or project) dated _____________________ is accepted by the City of San Luis Obispo, and if the above bounden _______________________________________________________, his heirs, executors, administrators, successors, and assigns shall duly enter into and execute a contract for such construction and shall execute and deliver the two bonds described within ten (10) days (not including Saturdays, Sundays, or legal holidays) after the above bounden,
______________________________________________________, has received notice by and from the said City of San Luis Obispo that said contract is ready for execution, then this obligation shall become null and void; otherwise, it shall be and remain in full force and virtue.
IN WITNESS WHEREOF, we hereunto set our hands and seals this ___ day of ______, 20____.
Bidder Principal:
Signature Date
Title:
Surety:
Bidder's signature is not required to be notarized. Surety's signature must be notarized.
Equivalent form may be substituted
(Rev. 6-30-14)
SPECIAL PROVISIONS
1 SPECIAL PROVISIONS
ORGANIZATION
Special provisions are under headings that correspond with the main section heading of the Standard Specifications. Each special provision begins with a revision clause that describes or introduces a revision to the Standard Specifications. Any paragraph added or deleted by a revision clause does not change the paragraph number of the Standard Specifications for any other reference to a paragraph of the Standard Specifications.
DIVISION I GENERAL PROVISIONS
1 GENERAL
Add to Section 1-1.01 GENERAL:
The work must be done in compliance with the City of San Luis Obispo, Department of Public Works:
1. Chorro/Murray/Meinecke Sewer Replacement Project Special Provisions
2. City of San Luis Obispo Standard Specifications and Engineering Standards – 2020 edition
3. State of California, Department of Transportation Standard Specifications and Standard Plans – 2015 edition
In case of conflict between documents, governing ranking must comply with section 5-
1.02 of the City of San Luis Obispo’s Standard Specifications.
Failure to comply with the provisions of these sections is a material breach of contract:
1. Sections 5 through 8 of the Standard Specifications
2. Section 12 through 15 of the Standard Specifications
3. Section 77-1 of the Standard Specifications
4. Section 81 of the Standard Specifications
5. authorized working hours
6. OSHA compliance
2 BIDDING
Replace Section 2-1.33A BID DOCUMENT COMPLETION AND SUBMITTAL, General with:
Furnish bid using blank forms provided in the Special Provisions. Bid must include all forms and must be signed by the bidder.
3 CONTRACT AWARD AND EXECUTION
Add Section 3-1.18B CONTRACT EXECUTION, Caltrans Encroachment Permit 3-1.18B Caltrans Encroachment Permit
Compliance with Caltrans Encroachment permit and traffic control shall conform to the provisions of Section 12 “Temporary Traffic Control”, of the Standard Specifications and these Special Provisions.
SPECIAL PROVISIONS
SPECIAL PROVISIONS
2 Measurement and Payment
The lump sum contract price paid to comply with Caltrans Encroachment Permit shall include full compensation for furnishing all labor, materials, tools equipment, personnel, and for doing all the work involved to comply with all Caltrans encroachment permit requirements. The contract price shall also include the application fee of $820.00 for obtaining a double permit for Encroachment Permit 0520 NTK 0263. See Appendix B for additional information.
4 SCOPE OF WORK
Add to Section 4-1.03 WORK DESCRIPTION:
Comply with the provisions of Sections 7, 12, 14, 19, 73, 77 & 84 for general, material, construction, and payment specifics.
7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC
Add to Section 7-1.03B PUBLIC CONVENIENCE, Traffic Control Plan Unless otherwise approved by Caltrans and the Engineer, work within Caltrans Right of Way must be performed between the hours of 9:00 a.m. to 3:00 p.m (Monday through Thursday) and 9:00 a.m. to 2:00 p.m. Friday.
Work within private property and easements are restricted to the working hours of Monday through Friday from 9:00 a.m. to 4:00 p.m.
All other work must be completed during normal working hours of Monday through Friday 7:00 a.m. to 4:00 p.m.
No full width street closures will be permitted. Traffic control plans should consider any lane closures based on the following list of priorities (in order of most desired to least desired option):
1. Restrict parking on one or both sides as necessary in order to maintain two-way traffic circulation with minimum 11’ travel lanes
2. Two-way circulation with flaggers and minimum 11’ travel lane Additionally, two (2) changeable message signs (CMS) must be installed and operational 1 week prior to the start of construction and be maintained throughout the duration of the project. Changeable message sign shall be programmed for two flashes with messages to be approved by the Engineer.
Provide traffic control plan and traffic control application at or before the preconstruction meeting. Traffic control plan must be drawn to scale. Traffic control application may be obtained on the City’s website:
SPECIAL PROVISIONS
SPECIAL PROVISIONS
3 www.slocity.org/government/department-directory/public-works/documentsonline/construction-documents Upon approval of the traffic control plan, the City will issue a no-fee Encroachment Permit.
Permittee is responsible to comply with all conditions of the traffic control plan. Complete work using due diligence to restore free flowing of traffic. 8 PROSECUTION AND PROGRESS
Replace the 1st paragraph in Section 8-1.02A SCHEDULE, General with:
Provide a Level 1 schedule for this work.
DIVISION VIII MISCELLANEOUS CONSTRUCTION
77 LOCAL INFRASTRUCTURE
Add to Section 77-1.03A(3) Groundwater
Groundwater has been encountered onsite (See Geotechnical reports – Appendix C).
Float rock may be substituted for initial backfill when ground water is present per Engineering Standard 6020. Full compensation for removing water or dewatering excavations and backfilling with float rock is included in the payment for other bid items unless a bid item of work is shown on the Bid Item List.
Add to Section 77-1.03D Surface Restoration
Geotechnical borings and potholing of existing utilities indicate the following asphalt sections:
1. Meinecke Ave – 5” AC through 8” AC
2. Chorro Street – 8” AC through 13” AC
3. Murray Ave – 3” AC through 8” AC
4. West Street – 6” AC through 8” AC
Repair trench paving on Chorro and at the intersection of Chorro & Meinecke and Chorro & Murray must be repaired with 10 inches of AC.
All other sections of Meinecke, Murray and West must be repaired with 6 inches of AC.
Add to Section 77-3.03A(2) Pipe Bursting and Reaming
All pipe bursting operations must be done by a Contractor with at least 5 years of pipe bursting experience. Fusion equipment must be operated only by technicians who have been certified by the pipe manufacturer or supplier. Provide 3 referenced projects for sewerline replacement work using pneumatic pipe bursting installation methods.
Add to Section 77-3.02A(5) Sewer Lateral Pipe
Sewer lateral wyes must be fused HDPE. All PVC and HDPE pipe connections must be made with POLY-CAM Series 731 transition couplings. All VCP and HDPE pipe
SPECIAL PROVISIONS
SPECIAL PROVISIONS
4 connections must made with POLY-CAM Series 731 transition couplings and Strong Back RC couplings.
Add to Section 77-3.03A(3) HDPE Pipe Joint
HDPE pipes jointed by heat fusion welding must be internally debeaded prior to installation.
Add to Section 77-3.03C Bypass Pumping
The Contractor must provide for the flow of sewage around the section or sections of pipe designated for repair. Two pump trucks must be provided. Each pump truck must have a minimum tank capacity of 3,000 gallons.
Add to Section 77-3.03D Manholes
Polymer frame and cover per Appendix D or approved equal. Install concrete collar per Engineering Standard 6040.
Replace Section 77-3.03E Sewer Laterals with:
The Contractor must locate all existing sewer laterals and re-establish all live sewer lateral connections. All sewer lateral connections must be identified and located prior to pipe bursting a minimum of 7 days before bursting operations are scheduled. Contractor must test all laterals using dye testing to confirm which laterals are in service (active) and which are dead. Dead or unused sewer laterals must be abandoned per Engineering Standard 6050. No payment shall be made for laterals that are determined to be out of service.
The Contractor must provide portable restrooms, one per lateral closed unless an agreement is reached between the Contractor and affected resident or business that a portable restroom is not necessary. All agreements must be in writing and a copy given to the Engineer. Portable restrooms must be placed at a location preferred by the affected resident or business, and they must be sanitized and cleaned as directed by the Engineer.
All portable restrooms must be removed from the public right away or private property at the end of each working day. The Contractor must immediately notify residents after their active sewer laterals are opened. Laterals must be put back into service the same day they are taken out of service.
The Contractor must notify affected residents and businesses a minimum of 7 calendar days prior to installation and give a 24-hour reminder prior to installation. The Contractor must state in the notification that the owner must not use the sewer system, length of time the sewer will be unavailable, the contact person, and that a portable restroom with a hand washing station will be provided for their use during construction. The notification must state that an ADA accessible restroom will be provided upon request.
DIVISION IX TRAFFIC CONTROL DEVICES
84 MARKINGS
Add to Section 84-2.03C Application of Stripes and Markings:
Preformed thermoplastic is only allowed with the approval of the Engineer.
SPECIAL PROVISIONS
SPECIAL PROVISIONS
5 DIVISION XIII APPENDICES
1. Appendix A - Form of Agreement
2. Appendix B – Caltrans Encroachment Permit
3. Appendix C - Geotechnical Reports
4. Appendix D – Polymer Frame and Cover
APPENDIX
APPENDIX
0 APPENDIX A - FORM OF AGREEMENT
THIS AGREEMENT, made on _____________, by and between the City of San Luis Obispo, a municipal corporation and charter city, San Luis Obispo County, California (hereinafter called the Owner) and COMPANY NAME (hereinafter called the Contractor).
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required to complete all the work of construction of
NAME OF PROJECT, SPEC NO.
in strict compliance with the plans and specifications therefor, including any and all Addenda, adopted by the Owner, in strict compliance with the Contract Documents hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work performed and completed under the direction and supervision and subject to the approval of the Owner or its authorized representatives.
ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful performance of this Contract, subject to any additions or deductions as provided in the Contract Documents, the contract prices as follows:
Item
No.
Item Unit of
Measure
Estimated
Quantity
Item Price
(in figures)
Total
(in figures)
1. 2.
3. BID TOTAL: $ .00
Payments are to be made to the Contractor in compliance with and subject to the provisions embodied in the documents made a part of this Contract.
Should any dispute arise respecting the true value of any work omitted, or of any extra work which the Contractor may be required to do, or respecting the size of any payment to the Contractor, during the performance of this Contract, said dispute shall be decided by the Owner and its decision shall be final, and conclusive.
APPENDIX
APPENDIX
1 ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents, all of which are as fully a part thereof as if herein set out in full, and if not attached, as if hereto attached:
1. Notice to Bidders and Information for Bidders
2. Standard Specifications and Engineering Standards
3. Special Provisions, any Addenda, Plans and Contract Change Orders
4. Caltrans Standard Specifications and Standard Plans 2015
5. Accepted Bid and Bid Bond
6. List of Subcontractors
7. Public Contract Code Sections 10285.1 Statement
8. Public Contract Code Section 10162 Questionnaire
9. Public Contract Code Section 10232 Statement
10. Labor Code Section 1725.5 Statements
11. Bidder Acknowledgements
12. Qualifications
13. Non-collusion Declaration
14. Agreement and Bonds
15. Insurance Requirements and Forms
ARTICLE IV INDEMNIFICATION: The Contractor shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with the Contractor’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of the City. Should conflict of interest principles preclude a single legal counsel from representing both the City and the Contractor, or should the City otherwise find the Contractor’s legal counsel unacceptable, then the Contractor shall reimburse the City its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
The Contractor obligations under this section apply regardless of whether such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee.
However, without affecting the rights of the City under any provision of this agreement, the Contractor shall not be required to indemnify and hold harmless the City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In
APPENDIX
APPENDIX
2 instances where the City is shown to have been actively negligent and where the City’s active negligence accounts for only a percentage of the liability involved, the obligation of the Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of the City.
ARTICLE V. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said bid conflicting herewith.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date first above written.
CITY OF SAN LUIS OBISPO
A Municipal Corporation
__________________________________
Derek Johnson, City Manager
APPROVED AS TO FORM CONTRACTOR:
Name of Company
________________________________
By:________________________________
J. Christine Dietrick
City Attorney
Name of CAO/President
Its: CAO/PRESIDENT
(2nd signature required if Corporation):
By:________________________________
Name of Corporate Officer
Its: ____________________
APPENDIX
APPENDIX
3 APPENDIX B – CALTRANS ENCROACHMENT PERMIT
Copyright 2018 California Department of Transportation. All rights reserved.
ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management Unit at (916) 445-1233, TTY 711, or write to Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.
1. COUNTY
San Luis Obispo
2. ROUTE
Hwy 1
3. POST MILE
SLO 17.221 & 17.108
4. ADDRESS OR STREET NAME
Highway 1 at Meinecke and Murray
5. CITY
San Luis Obispo
6. CROSS STREET (Distance and direction from project site) Meinecke and Murray
7. WORK TO BE PERFORMED BY
APPLICANT CONTRACTOR
8. IS THIS APPLICATION FOR THE CONTRACTOR'S (DOUBLE) PERMIT? NO YES. If "YES", provide the Parent Permit Number
9. ESTIMATE START DATE
8/1/2022
10. ESTIMATED COMPLETION DATE
3/1/2023
11. ESTIMATED NUMBER OF WORKING DAYS WITHIN STATE HIGHWAY RIGHT-OF-WAY 0 12. ESTIMATED CONSTRUCTION COSTS WITHIN STATE HIGHWAY RIGHT-OF-WAY 0 13. HAS THE PROJECT BEEN REVIEWED BY ANOTHER CALTRANS BRANCH? NO YES. If "YES", which branch?
14. FUNDING SOURCE(S)
FEDERAL STATE LOCAL PRIVATE SB 1 (ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017)
15. CALTRANS PROJECT CODE (ID) 16. APPLICANT'S REFERENCE / UTILITY WORK ORDER NUMBER 91639
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION
STANDARD ENCROACHMENT PERMIT APPLICATION
TR-0100 (REV 12/2018)
Complete ALL fields, write "N/A" if not applicable. Type or print clearly.
This application is not complete until all requirements have been approved.
Permission is requested to encroach on the State Highway right-of-way as follows:
FOR CALTRANS USE
TRACKING NO.
DIST/CO/RTE/PM
SIMPLEX STAMP
DATE OF SIMPLEX STAMP
17. DESCRIBE WORK TO BE DONE WITHIN STATE HIGHWAY RIGHT-OF-WAY (in 20 lines or less) Attach 6 complete sets of plans (folded to 8.5" x 11") and any applicable specifications, calculations, maps, traffic control plans, etc.
The scope of work within the State R/W is traffic control heading into the work zone. Traffic control signs will be needed to be installed in the State's R/W to warn motorists of construction ahead along Santa Rosa (Highway 1) at Meinecke and Murray. 18 (a). PORTION OF STATE HIGHWAY RIGHT-OF-WAY WHERE WORK IS BEING PROPOSED (check all that apply) Traffic lane Shoulder Sidewalk Median At or near an intersection Mobile work Outside of the shoulder, feet from edge of pavement Other 18 (b). PROPOSED TRAFFIC CONTROL PLANS AND METHOD
No traffic control needed State Standard Plans (T-Sheets) # Project specific Traffic Control Plans included To be submitted by contractor
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION
STANDARD ENCROACHMENT PERMIT APPLICATION
TR-0100 (REV 12/2018)
TRACKING NO.
ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management Unit at (916) 445-1233, TTY 711, or write to Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.
19. EXCAVATION
MAX. DEPTH (in)
N/A
MIN. DEPTH (in)
N/A
AVG. WIDTH (in)
N/A
LENGTH (ft)
N/A
SURFACE TYPE (e.g. Asphalt, concrete, soil, etc.)
N/A
20. PIPES
PRODUCT BEING TRANSPORTED
N/A
CARRIER PIPE
DIAMETER (in.) MATERIAL
CASING PIPE
DIAMETER (in.) MATERIAL
PROPOSED INSTALLATION METHOD (e.g. HDD, Bore & Jack, Open Cut, etc.) N/A
VOLTAGE / PSIG
21. IS A CITY, COUNTY OR OTHER PUBLIC AGENCY INVOLVED IN THE APPROVAL OF THIS PROJECT? DOES THE PROPOSED PROJECT INVOLVE THE REPLACEMENT AND/OR ABANDONMENT OF AN EXISTING FACILITY? NO YES. If "YES", provide a description
YES (if "YES", check the type of project AND attach the environmental documentation and conditions of approval) NO (if "NO", check the category below which best describes the project AND answer questions A-K)
COMMERCIAL DEVELOPMENT BUILDING GRADING OTHER
CATEGORICALLY EXEMPT NEGATIVE DECLARATION ENVIRONMENTAL IMPACT REPORT OTHER
DRIVEWAY OR ROAD APPROACH, RECONSTRUCTION,
MAINTENANCE OR RESURFACING
FENCE EROSION CONTROL
PUBLIC UTILITY MODIFICATION, EXTENSIONS, HOOKUPS MAILBOX LANDSCAPING
FLAGS, SIGNS, BANNERS, DECORATIONS, PARADES AND CELEBRATIONS OTHER The following questions must be answered when a City, County or other public agency IS NOT involved in the approval of this project.
Your answers to these questions will assist Caltrans staff in identifying any physical, biological, social or economic resources that may be affected by your proposed project within State Highway right-of-way and to determine which type of environmental studies may be required to approve your application for an encroachment permit. It is the applicant's responsibility for the production of all required environmental documentation and supporting studies and in some cases this may be costly and time consuming. If possible, attach photographs of the location of the proposed project. Answer these questions to the best of your ability. Provide a description of any "YES" answers (type, name, number, etc.).
A. Will any existing vegetation and/or landscaping within State Highway right-of-way be disturbed? B. Are there waterways (e.g. river, creek, pond, natural pool or dry streambed) adjacent to or within the limits of the proposed project? C. Is the proposed project located within five miles of the coast line? D. Will the proposed project generate construction noise levels greater than 86 decibels (dBA) (e.g. Jack-hammering, pile driving)? E. Will the proposed project incorporate land from a public park, recreation area or wildlife refuge open to the public? F. Are there any recreational trails or paths within the limits of the proposed project? G. Will the proposed project impact any structures, buildings, rail lines or bridges within State Highway right-of-way? H. Will the proposed project impact access to any businesses or residences? I. Will the proposed project impact any existing public utilities or public services? J. Will the proposed project impact any existing pedestrian facilities, such as sidewalks, crosswalks or overcrossings? K. Will new lighting be constructed within or adjacent to State Highway right-of-way?
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION
STANDARD ENCROACHMENT PERMIT APPLICATION
TR-0100 (REV 12/2018)
TRACKING NO.
ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management Unit at (916) 445-1233, TTY 711, or write to Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.
22. Will the proposed project cause a substantial change in the significance of a historical resource (45 years or older), or cultural resource? YES NO (if "YES", provide a description)
23. Will the proposed project be on an existing State Highway or street where the activity involves removal of a scenic resource? (e.g. A significant tree or stand of trees, a rock outcropping or a historic building) YES NO (if "YES", provide a description)
24. Is work being done on the applicant's property in addition to State Highway right-of-way? YES NO (If "YES", attach 6 complete sets of site and grading plans)
25. Will the proposed project require the disturbance of soil? YES NO If "YES", estimate the area of disturbed soil within State Highway right-of-way in acres:
and estimate the area of disturbed soil outside State Highway right-of-way in acres:
26. Will the proposed project require dewatering? YES NO If "YES", estimate Total gallons AND gallons/month. (Total gallons) AND (gallons/month) SOURCE*: STORMWATER NON-STORMWATER
(*See Caltrans SWMP for definition of non-storm water discharge: http://www.dot.ca.gov/env/stormwater/ )
27. How will any storm water or ground water be disposed? Storm Drain System Combined Sewer / Stormwater System Stormwater Retention Basin N/A Other (explain)
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION
STANDARD ENCROACHMENT PERMIT APPLICATION
TR-0100 (REV 12/2018)
TRACKING NO.
ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management Unit at (916) 445-1233, TTY 711, or write to Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.
READ THE FOLLOWING CLAUSES PRIOR TO SIGNING THIS ENCROACHMENT PERMIT APPLICATION.
The applicant’s submission of this application to the California Department of Transportation constitutes the applicant’s agreement and representation that the work or other activity contemplated by the encroachment permit application shall comply with all applicable standards, specifications, policies, requirements, conditions, and regulations of the California Department of Transportation, and the applicant understands the application may be denied if there is non-compliance with any of the above. An exception process exists and may result in approval of a non-compliant encroachment, in the discretion of the California Department of Transportation, but the exception process may require additional time to complete. The applicant understands and agrees all work or other activity contemplated by the encroachment permit application is subject to inspection and oversight by the California Department of Transportation. The applicant understands and agrees encroachment permit fees must still be paid if an application is withdrawn or denied. The applicant understands a denial may be appealed, in accordance with California Streets and Highways Code, Section 671.5, and the related regulations found in California Code of Regulations, Title 21, Division 2, Chapter 8, Article 2.
The applicant understands and agrees that immediately upon issuance of the encroachment permit the applicant is bound by, subject to, and must comply with the "Encroachment Permit General Provisions" (TR-0045), "Stormwater Special Provisions" (TR-0400) and any other applicable Special Provisions and Conditions of the encroachment permit. The "Encroachment Permit General Provisions" (TR-0045), and the Stormwater Special Provisions (TR-0400) are available at: http://www.dot.ca.gov/trafficops/ep/docs/Appendix_K_(WEB).pdf. If a paper copy is needed of the "Encroachment Permit General Provisions" (TR-0045) and/or "Stormwater Special Provisions" (TR-0400), please contact the District Office of Encroachment Permits. Their contact information is available at: http://www.dot.ca.gov/trafficops/ep/docs/ Appendix_G_(WEB).pdf. The "Encroachment Permit General Provisions" (TR-0045) and any other applicable Special Provisions and Conditions will be provided as part of the encroachment permit. Information about Stormwater requirements is available at the Internet address:
http://www.dot.ca.gov/hq/construc/stormwater/.
The applicant understands an encroachment permit may be denied, revoked, and/or a bond may be required, for non-payment of prior or present encroachment permit fees. An encroachment permit is not a property right and does not transfer with the property to a new owner.
Each of the persons purporting to execute this application on behalf of the applicant and/or on behalf of the applicant’s authorized agent or engineer represents and warrants such person has full and complete legal authority to do so and to thereby bind applicant to the terms and conditions herein and to the terms and/or conditions of the encroachment permit. Applicant understands and agrees this application may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Executed copies of this application and/or its counterparts may be reproduced and/or exchanged by copy machine, mailing, facsimile, or electronic means (such as e-mail), and such copies shall be deemed to be effective as originals.
28. NAME OF APPLICANT (Project or Property Owner or Organization)
HAI NGUYEN, ENGINEER, CITY OF SAN LUIS OBISPO
ADDRESS OF APPLICANT (Include City, State and Zip Code) 919 PALM STREET, SAN LUIS OBISPO, CA 93401
E-MAIL ADDRESS
[email protected]
PHONE NUMBER
(805) 781-7108
FAX NUMBER
29. NAME OF AUTHORIZED AGENT / ENGINEER
(A "Letter of Authorization" is required if different from #28)
IS A LETTER OF
AUTHORIZATION ATTACHED?
YES NO
ADDRESS OF AUTHORIZED AGENT / ENGINEER (Include City, State and Zip Code)
E-MAIL ADDRESS PHONE NUMBER FAX NUMBER
30. NAME OF BILLING CONTACT (Same as #28 Same as #29 )
BILLING ADDRESS WHERE INVOICE(S) IS / ARE TO BE MAILED (Include City, State and Zip Code)
E-MAIL ADDRESS PHONE NUMBER FAX NUMBER
* I hereby certify under penalty of perjury under the laws of the State of California that the information in this application and any document submitted with or in support of this application are true and correct to the best of my knowledge and belief, and that copies of any documents submitted with or in support of this application are true and correct copies of unaltered original documents. I further understand that if I have provided information that is false, intentionally incomplete, or misleading I may be charged with a crime and subjected to fine or imprisonment, or both fine and imprisonment. (Penal Code Section 72)
31. SIGNATURE OF APPLICANT OR AUTHORIZED AGENT* 32. PRINT OR TYPE NAME
HAI NGUYEN
33. TITLE
ENGINEER III
34. DATE
3/21/2022
APPENDIX
APPENDIX
4 APPENDIX C – GEOTECHNICAL REPORTS
APPENDIX
APPENDIX
5 APPENDIX D – POLYMER FRAME AND COVER
CHORRO/MURRAY/MEINECKE
SEWER REPLACEMENT PROJECT
1 OF 1
0 SCALE IN FEET
800
PROJECT
LOCATION
N
Item 5d
Department: Fire
Cost Center: 8599
For Agenda of: 5/17/2022
Placement: Consent
Estimated Time: N/A
FROM: Keith Aggson, Fire Chief
Prepared By: James Blattler, Emergency Manager
SUBJECT: APPROVAL OF THE UPDATED COMPREHENSIVE DISASTER
LEADERSHIP PLAN AS THE EMERGENCY OPERATIONS PLAN
RECOMMENDATION
That the City Council, acting as the Disaster Council, per City Charter, receive and approve the 2022 Emergency Operation Plan (EOP) as the updated Comprehensive Disaster Leadership Plan.
DISCUSSION
The Fire Department is responsible for reviewing, maintaining, and updating the City's adopted Emergency Operations Plan (EOP) (Attachment A). The EOP is a comprehensive all-hazard document that City staff, public safety, and public service personnel can utilize as a guide while providing critical services during a disaster or largescale emergency. The EOP includes annex plans for specific hazards that have been identified in the City's Hazard Mitigation Plan.
The EOP does not supersede the established protocols for responding to day-to-day emergencies such as fire service, law enforcement or other departments. Rather, it focuses on those emergency conditions that will require additional and coordinated response beyond the ability of any one or set of departments to respond.
The current version of the plan was adopted by City Council in April 2020 and was updated in December 2020 with the addition of two hazard specific annexes: Utility Disruption and Pandemic. As part of the 2022 plan review and recent Emergency Operations Center training opportunities, staff identified outdated and incomplete material within the Plan Summary (Part 1) and are recommending that the Council receive and approve the related adjustments and revisions. While a detailed list of the changes can be located on page 32 of Part 1 in Attachment A, the list below provides a high-level summary of the changes.
Updated plan title
Updated contents to reflect the Utility Disruption and Pandemic Annexes which were added after the new plan was adopted
Item 5d
Typographical, formatting, and minor verbiage updates Improved language alignment with associated plan annexes and documents Updated several Emergency Operation Center (EOC) position assignment recommendation list.
One of the most notable changes recommended as part of the 2022 update is renaming the Comprehensive Disaster Leadership Plan (CDLP) back to the Emergency Operations Plan. The CDLP title was new in 2020 based on the recommendation from the consultant who helped develop the updated plan. Staff has since received feedback that while CDLP may be a term used in the future, currently it is not widely used or recognized within California and staff recommends aligning the City’s naming convention with that of its State and local partners.
In addition to the Part 1 changes outlined above, staff also took the opportunity to clean up typographical and formatting inconsistencies throughout the other plan sections and added an evacuation/repopulation planning toolkit to the resource directory and added a Recovery Unit Leader position specific checklist.
Annex G, Nuclear Power Plant Emergency Response Plan, was also updated as recommended by the County of San Luis Obispo Office of Emergency Services. This update replaced the County’s entire Administrative Plan with the portion of the plan that is specific to the City.
Part 1 of the Plan sets objectives and policy for the City and therefore changes require the approval of the City Council. The Hazard Specific Annexes (Part 2), Resource Directory (Part 3), the Recovery Directory and Plan (Part 4), Emergency Operations Center Position Checklists (Part 5), Debris Management Plan (Part 6), and Continuation of Operations and Reconstitution of Government (Part 7), are tactical and reference documents containing information that changes frequently. As such changes to these documents do not require City Council Approval.
The updated plan continues compliance with the Standardized Emergency Management System (SEMS), the National the National Incident Management System (NIMS) and the National Response Framework (NRF).
Previous Council or Advisory Body Action
On April 21, 2020, the City Council adopted the City’s 2020 CDLP and supporting Annexes which was approved to continue compliance with SEMS, NIMS and NRF. On December 8, 2020 the City Council and Disaster Council received and approved the addition of the Utility Disruption and Pandemic Annexes to be included in the CDLP.
Item 5d
Policy Context
The Charter of the Disaster Council identifies the need for plan approval through Disaster Council. 2.24.040 Disaster Council – Powers and duties: It shall be the duty of the disaster council, and it is empowered, to review and approve the emergency operations plan and mutual-aid plans and agreements and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements. The disaster council shall meet upon call of the emergency services director or, in his or her absence from the city or inability to call such meeting, upon call of the deputy emergency services director. (Prior code § 2430.2).
Public Engagement
This item is on the agenda for the May 17, 2022 City Council meeting and will follow all required postings and notifications. The public will have an opportunity to comment on this item at or before the meeting.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (SEQA) does not apply to the recommended actions in this report, because none of the actions constitute a “Project” under CEQA Guidelines Sec. 15378.
FISCAL IMPACT
Budgeted: N/A Budget Year: N/A
Funding Identified: N/A
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ N/A $ $ $
State
Federal
Fees
Other:
Total $ N/A $ $ $
There is no fiscal impact associated with approving the Emergency Operations Plan as the plan provides guidance to the City during times of emergencies.
Item 5d
ALTERNATIVES
Continue to utilize the existing plan. This action is not recommended by staff as the existing plan is outdated and in need of significant revisions and updates to ensure the City can successfully prepare for, respond to, and recover from disasters in the City.
ATTACHMENTS
A - Emergency Operations Plan 2022
City of San Luis Obispo
Emergency Operations Plan Letter of Promulgation
LETTER OF PROMULGATION
May 17, 2022
To the Citizens, Visitors, Employees and Officials of the City of San Luis Obispo:
The preservation of life, property and the environment is an inherent responsibility of local, state, and federal government. The City of San Luis Obispo has prepared this Emergency Operations Plan to help ensure that responsibility is met.
While no plan can completely anticipate all events, good plans and procedures carried out by knowledgeable and trained personnel can minimize losses. This plan provides policy and guidance for the coordination of planning efforts involving the many City emergency and related organizations serving the citizens of, and visitors to, the City of San Luis Obispo.
The Emergency Operations Plan is an extension of the State Emergency Plan and is written to be compliant with the National Incident Management System (NIMS) and the National Response Framework. It will be reviewed and exercised periodically and revised as necessary to meet changing conditions. Experiences based upon and gained from emergency drills and exercises, actual emergencies or other incidents, or lessons learned from other sources, can result in a need to change or update the Emergency Operations Plan and/or related documents. As a result, changes to the Plan which do not result in changes to policies made and/or approved by the City Council can be made by the City’s Fire Chief and/or other agencies, as appropriate; however such changes can be reviewed by the County Office of Emergency Services (OES) to verify uniformity with the San Luis Obispo County Emergency Operations Plan. It may also be modified if responsibilities, procedures, laws, rules, or regulations pertaining to emergency management and operations change.
The Council gives its full support to this plan and urges all officials, employees and citizens, individually and collectively, to do their share in the total emergency preparedness effort of the City of San Luis Obispo.
This letter promulgates the City of San Luis Obispo Emergency Operations Plan, constitutes the adoption of the City of San Luis Obispo Emergency Operations Plan. This Emergency Operations Plan becomes effective on approval by the City of San Luis Obispo Council on the date indicated below.
Original copy signed by Erica A. Stewart, Mayor, on behalf of the City, Disaster Council and the Emergency Services Director
Erica A. Stewart, Mayor Date
City of San Luis Obispo
Derek Johnson, City Manager/Emergency Services Director Date City of San Luis Obispo
City of San Luis Obispo
Emergency Operations Plan
Plan Summary
Developed for:
Keith Aggson
Fire Chief
City of San Luis Obispo
Fire Department
Developed by:
David L. Mathe
Disaster Leadership and
Preparedness Advisor
Nipomo, CA
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PLAN ADOPTION
This is the official City of San Luis Obispo Emergency Operations Plan for responding to various disasters causing damage in the City of San Luis Obispo. The Plan's responsibilities and authorities are effective as indicated below.
EMERGENCY OPERATIONS PLAN
The San Luis Obispo Fire Department is responsible for Disaster Leadership and Preparedness coordination and will revise Hazard Specific Annexes and related Support Materials, as appropriate. This Plan is Tactical in nature not Policy, and as such revisions do not require City Council approval.
The plan covers disasters impacting the City of San Luis Obispo and it is broken down into the following types of major events:
A. Earthquake
B. Hazardous Materials
C. Multiple Casualty Incidents
D. Transportation Emergency
E. Fire
F. Civil Disturbance – Terrorism – Active Shooter
G. Nuclear Power Plant Emergency Response Plan
H. Adverse Weather
I. Utility Disruption
J. Pandemic
The City of San Luis Obispo Emergency Operations Plan, including the Hazard Specific Annexes, was developed using State Multiple Hazard Functional Planning guidelines, San Luis Obispo Local Hazard Mitigation Plan, State of California Disaster Plan, National Disaster Recovery Framework, National Infrastructure Protection Plan, FEMA Continuation Guidance, and the National Response Plan. As such the Plan, complies with state and federal mandates. Compatibility with the San Luis Obispo County Disaster Management Plans was designed into the City of San Luis Obispo Plan. Common elements in the Plan include an annual review and update of all plans, regular field or tabletop exercises for all plans, automatic Emergency Operations Center (EOC) activation trigger points, and incident management using both the Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS) at the Emergency Disaster Operations Center (EOC) level and the Incident Command System (ICS) at the field response level.
Unified Command will provide leadership of a Disaster with the Public Safety Chiefs and Public Works providing guidance to the Unified Command Staff.
_____________________________
Keith Aggson
Fire Chief
City of San Luis Obispo
Date: 4/19/2022
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Plan Summary
Section Page
Plan Adoption 1
Table of Contents 2
SECTION I – INTRODUCTION 4
A. Purpose 4
B. Objectives 4
C. Plan Organization 5
Part 1 – Summary 5
Part 2 – Hazard‐Specific Annexes 5
Part 3 – Resource Directory 5
Part 4 – Recovery Resource Directory and Plan 6
Part 5 – Emergency Operations Center Position Checklists 6 Part 6 – Debris Management 6
Part 7 – Continuation of Operations and Reconstitution of Government 7 D. Persons with Functional and Access Needs 7
E. Plan Coordination 8 F. Disaster Preparedness 8 SECTION II – CONCEPT OF OPERATIONS 10
A. Basic Elements of Disaster Response 10
B. Mutual Aid Concepts 10
C. San Luis Obispo County Office of Emergency Services 11 SECTION III – HAZARD IDENTIFICATION AND ANALYSIS 12
A. Earthquake 12
B. Hazardous Material 13
C. Multiple Casualty Incidents 14
D. Transportation Emergency 15
E. Fire 16
F. Civil Disturbance—Terrorism—Active Shooter 17
G. Nuclear Power Plant 18
H. Adverse Weather 19
I. Utility Disruption 20
J. Pandemic 21
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SECTION IV – DISASTER MANAGEMENT 22
A. Incident Management System (NIMS and SEMS) 22
B. Incident Command System 22
C. Department Operating Center (DOC) 22
D. City of San Luis Obispo Disaster Organization 23
E. Responsibilities 23
1. Emergency Services Director 23
2. Field Incident Commander (IC) 24
3. EOC Safety Officer and Security Officer 25
4. Public Information Officer 25
5. Liaison Officer 25
6. Policy Group 25
7. Operations Section 26
8. Plans and Intelligence Section 26
9. Logistics Section 26
10. Finance and Administration Section 27
Emergency Operations Center Position Assignments 28
SECTION V ‐ PROGRAM MAINTENANCE 30
A. City of San Luis Obispo Municipal Code 30
B. Plan and Procedure Maintenance 30
C. Disaster Resources Maintenance 31
D. Training 31
E. Revision Record 32
SECTION VI– AUTHORITIES AND REFERENCES 34
A. Authorities 34
1. Federal 34
2. State 34
3. Local 34
B. References 34
EMERGENCY OPERATIONS CENTER POSITION FLOW CHART 36
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SECTION I ‐ INTRODUCTION
A. Purpose
The purpose of the City of San Luis Obispo Emergency Operations Plan (hereafter referred to as the “Plan”) is to describe the City of San Luis Obispo policies and concepts for responding to major disasters that could affect the health, safety, and property of the public within the City of San Luis Obispo.
B. Objectives
The objectives of this Plan are to:
Protect the public and property in the City of San Luis Obispo. Establish official City of San Luis Obispo policy for response to disasters utilizing National Incident Management System (NIMS), the California Standardized Emergency Management System (SEMS), and the Incident Command System (ICS).
Identify authorities and assign responsibilities for planning and response activities. Identify the scope of potential hazards which form a basis for planning. Identify other jurisdictions and organizations with which planning, and disaster response activities should be coordinated.
Establish the City of San Luis Obispo Disaster Organization that will lead the disaster response and recovery.
Establish the City of San Luis Obispo policy for providing Disaster information to the public. Outline pre‐planned response actions that will be taken by the City of San Luis Obispo disaster personnel to mitigate the Disaster's effects.
Establish responsibilities for the maintenance of the overall City of San Luis Obispo disaster preparedness program.
Establish basic operational protocols and guidelines for activating and operating the City of San Luis Obispo Emergency Operations Center.
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C. Plan Organization
The City of San Luis Obispo’s Emergency Operations Plan Summary consists of seven (7) parts.
An abstract of each part is provided below:
Part 1 – Plan Summary
The Plan Summary serves as an overview for elements of response that is common to all types of disasters.
Part 2 ‐ Hazard‐Specific Annexes
The hazard‐specific plans that are used to implement the concepts and policies set forth in this Plan. Each Annex covers the response elements specific to the type of disaster addressed. The annexes contained in Part 2 are as follows:
A. Earthquake
B. Hazardous Materials
C. Multiple Casualty Incidents
D. Transportation Emergency
E. Fire
F. Civil Disturbance – Terrorism – Active Shooter
G. Nuclear Power Plant Emergency Response Plan
H. Adverse Weather
I. Utility Disruption
J. Pandemic
Part 3 – Resource Directory
City of San Luis Obispo Emergency Operations Center Resource Directory consists of support materials and references and is a stand‐alone document. The materials are intended to provide Disaster personnel with information and data to support the City's Disaster response efforts.
Resource Directory materials in Part 3 include:
1. Emergency Operations Center Communications and Messaging
2. City of San Luis Obispo Executive Team Phone Directory (Confidential Numbers)
3. Reverse 911 System
4. Emergency Alerting System (EAS)
5. Amateur Radio Emergency Services (ARES) Activation Process
6. City of San Luis Obispo Resources
7. County of San Luis Obispo Resources
8. Persons with Access and Function Needs
9. Senior Care Facilities
10. Evacuation and Repopulation Toolkit
Note: Parts 2 and 3, the Hazard Specific Annexes and Resource Directory Support Documents, are tactical and contain information that changes frequently.
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Part 4 – Recovery Plan
Part 4 of this Plan consists of Recovery materials and references and is a stand‐alone document.
The materials are intended to provide information and data to support the City's Disaster recovery efforts.
1. Concept of Operations
2. Recovery Operations Organization
3. Recovery Operations Responsibilities
4. Damage Recovery Assessment
5. Recovery Assistance
6. Documentation
7. Disaster Assistance Process for Public Agencies
8. Hazard Mitigation – Planning and Prevention
9. After Action/Improvement Report
Part 5 – Emergency Operations Center Position Checklists Part 5 of this Plan consists of SEMS/NIMS Emergency Operations Center Position Checklists. The checklists are intended to provide information to city Staff who are designated as Section Coordinators and their support staff. Position Checklists include:
1. Emergency Operations Center Staff
2. Command Staff
3. Policy Group
4. Operations Section
5. Logistics Section
6. Finance and Administration
7. Plans and Intelligence
Part 6 – Debris Management
Part 6 of this Plan consists of Debris Management materials and references and is a stand‐ alone document. The materials are intended to provide information and data to support the City's Debris Management.
The Debris Management Plan Consists of the following elements:
1. Applicant Eligibility
2. Concept of Operations
3. Temporary Debris Storage and Reduction (TSDR) Sites
4. Debris Removal
5. Eligible Work
6. Debris Reduction Methods
7. Demolition of a Damaged Public Facility or Privately‐Owned Building
8. Temporary Debris Storage and Reduction Site Closeout Procedures
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9. Debris Forecasting and Estimating
10. Debris Monitoring
11. Organization and Responsibilities
12. Administration and Logistics
13. Authorities, References and Regulations
Part 7 – Continuation of Operations and Reconstitution of Government Part 7 of this Plan consists of Continuation of Operations and Reconstitution of Government materials and references and is a stand‐ alone document. The materials are intended to provide information and data to ensure the city is operational at the essential functions level as quickly as possible to ensure recovery and the continuing operation of the City of San Luis Obispo The Continuation of Operations and Reconstitution of Government Plan consists of the following elements:
1. Continuation of Operations and Reconstitution of Government A. Continuation of Operations
B. Reconstitution of Government
a. Lines of Succession
b. Temporary Seat of Government and Temporary Emergency Operations Center c. Vital Records
2. Essential Functions
3. Staffing and Resource Requirement
4. Facilities Planning
5. Contact Information
6. Reporting to work following a disaster
a. Personal and Family Safety
b. When to Report
c. Where to Report
D. Persons with Functional and Access Needs
The Americans with Disabilities Act (ADA) of 1990 is incorporated into Disaster preparedness plans. This law prohibits discrimination based on disability. A best practice used to effectively address the needs of persons with disabilities or access and functional needs in Disaster preparedness plans is establishing a process to pre‐identify resources which may be used to fulfill requests from these individuals for reasonable accommodations they may need in Disaster situations.
Functional Needs Support Services (FNSS) are defined as services that enable children and adults with or without disabilities who have access and functional needs to maintain their health, safety, and independence in a general population shelter. This may include personal assistance services (PAS), durable medical equipment (DME), consumable medical supplies (CMS), and reasonable modification to common practices, policies and procedures. Individuals requiring FNSS may have sensory, physical, mental health, cognitive and/or intellectual disabilities affecting their capability to function independently without assistance. Additionally, the elderly, women in the late stages of pregnancy, and individuals requiring communication assistance and bariatric support may also benefit from FNSS.
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On July 22, 2004, Executive Order 13347 was issued (Individuals with Disabilities in Disaster Preparedness), directing the federal government to work together with state, local and tribal governments, as well as private organizations, to appropriately address the safety and security needs of people with disabilities.
The City of San Luis Obispo will make every effort to comply with Title II of the Americans with Disabilities Act (ADA), related to disaster and disaster‐related programs, services and activities for individuals with disabilities, access and functional needs.
E. Plan Coordination
Almost all major disasters result in response by more than one jurisdiction.
The following is a sample listing of jurisdictions where Plan development and response coordination is essential:
Federal Disaster Management Agency (FEMA)
California Governor’s Office of Emergency Services (CalOES) San Luis Obispo County Office of Emergency Services (OES) San Luis Obispo County Fire Department
San Luis Obispo County Sheriff
All Cities and Special Districts within San Luis Obispo County F. Disaster Preparedness
The preparedness phase involves activities undertaken in advance of a Disaster. These activities develop operational capabilities and improve effective response to disasters. Disaster plans are developed and revised to guide disaster response and increase available resources. Planning activities include developing hazard analyses, training response personnel, and improving public information and communications systems.
Those identified in this plan, having either a primary or support mission relative to response and recovery, should prepare departmental Standard Operating Guidelines (SOGs) and checklists detailing personnel assignments, policies, notification rosters, and resource lists. Department personnel should be acquainted with these SOGs and checklists through periodic training in the activation and execution procedures.
Preparedness activities are part of the implementation of the Emergency Services Act (ESA), the Master Mutual Aid Agreement (MMAA), and the State Emergency Plan. This plan is considered in effect at all times to provide authorization to accomplish essential preparedness actions.
The receipt of a warning or the observation that a disaster is imminent or likely to occur soon will initiate increased readiness actions. Actions to be accomplished include, but are not necessarily limited to the following:
1. Review and update of Disaster plans.
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2. Dissemination of accurate and timely Disaster public information.
3. Accelerated training of permanent and volunteer staff.
4. Inspection of critical facilities.
5. Recruitment of additional staff and volunteers; as appropriate.
6. Mobilization of resources.
7. Testing warning and communications systems.
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SECTION II ‐ CONCEPTS OF OPERATION
This section outlines the concepts under which the City of San Luis Obispo will respond to disasters. How the City of San Luis Obispo responds to disasters will depend on the type and magnitude of the situation, many elements of response are similar.
A. Basic Elements of Disaster Response
Some of the basic elements of disaster response common to all types of disasters include the following:
Event Recognition
Notification of Response Personnel
Mobilization of Response Personnel
Activation of Disaster Response Facilities and Resources Situation Reporting and Assessment
Public Alerting and Information
Protective Action Determination and Implementation
Reentry and Recovery
Response to all disasters involves the above elements. The type and magnitude of the disaster will determine the level of response necessary.
Some disasters can be preceded with a buildup period lasting from hours to days, and if recognized may provide advanced warning to the population groups which might be affected. In certain instances, all the disasters addressed in the Plan could be preceded by events that could be recognized as advance warning.
These slow building events allow disaster organizations and resources to be mobilized and prepare for response. In other instances, disasters can occur with little or no advance warning. Little advance warning requires disaster organizations and resources to be mobilized just prior to or after the onset of the event.
Since Disaster Preparedness involves planning for worst‐case events, the City of San Luis Obispo must be prepared to respond promptly and effectively and have a provision for mutual aid resources if the response effort requires resources beyond the City of San Luis Obispo capabilities.
The Hazard‐Specific Annexes in Part 2 of this Plan provide the detailed concepts of operations for each type of disaster addressed in this Plan.
B. Mutual Aid Concepts
It is the policy of the City of San Luis Obispo to utilize Mutual Aid as the primary means to increase personnel and resources for the City of San Luis Obispo Disaster Organization. Mutual Aid procedures should be consistent with the California Master Mutual Aid Agreement, California Law Enforcement Mutual Aid Plan, California Fire and Rescue Mutual Aid System, and the San Luis Obispo County Fire, Rescue Mutual Aid Plan, and South San Luis Obispo County Coastal Incident Response Plan.
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Mutual Aid assistance may be provided by one or more of the following:
California Master Mutual Aid Agreement
California Fire and Rescue Emergency Plan
California Law Enforcement Mutual Aid Plan
Local Mutual Aid Agreements
Medical/Health Mutual Aid Plan
Public Works Mutual Aid Agreement and Plan
Robert T. Stafford Disaster Relief and Disaster Assistance Act California Fire Assistance Agreement
Mutual Aid, like the Incident Command System (ICS), is provided under the direct control of the requesting jurisdiction and Public Works Mutual Aid Plan under the broad direction of the Incident Commander.
C. San Luis Obispo County Office of Emergency Services The Office of Emergency Services (OES) coordinates all requests for assistance from San Luis Obispo County (beyond mutual aid agreements established for fire, law, medical, or public works resources).
To request assistance from San Luis Obispo County, contact the Duty Officer at, 805.781.1144.
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SECTION III ‐ HAZARD IDENTIFICATION AND ANALYSIS
This section provides a general overview of the potential threats to the City of San Luis Obispo. Each threat annex of the Plan is intended to be stand‐alone documents. Each of the annexes examine the potential effects that could result if a Disaster of that type were to occur.
There are several threats which could impact the City of San Luis Obispo, including earthquakes, hazardous material incidents, fires, wildland urban interface fires, nuclear power plant, civil disturbance, active shooter incidents, terrorism, adverse weather, utility disruptions and pandemics.
The City of San Luis Obispo Hazard Identification and Analysis process used the FEMA Threat and Hazard Identification and Risk Assessment Guide.
A. Earthquake
The Richter scale is a method of rating earthquakes based on strength using an indirect measure of released energy. Each one‐point increase, on the Richter scale, corresponds to a 10‐fold increase in the amplitude of the seismic shock waves and a 32‐fold increase in energy released. As an example, an earthquake registering 7.0 on the Richter scale releases over 1,000 times more energy than an earthquake registering 6.0.
Hazard Analysis
1. Situation
Earthquakes are a threat to the City of San Luis Obispo due to several fault zones in the vicinity.
2. Potential Threats – Fault Systems
There are several active or potentially active fault systems throughout the region. Small earthquakes, in the range of about magnitude 2.0 – 2.7 and smaller, occur occasionally throughout and near San Luis Obispo.
There are five (5) known seismically active faults that run through San Luis Obispo County that include the Los Osos‐Edna faults, San Andreas Fault, the Nacimiento‐ Rinconada Fault, the Hosgri Fault, and the San Simeon Fault. The San Andreas Fault is capable of an 8.5 magnitude earthquake and the greatest threat.
Liquefaction occurs when ground shaking causes loose, saturated soils to lose strength and act like viscous fluid. Liquefaction causes two types of ground failure: lateral spread and loss of bearing strength. Loss of bearing strength causes structures to collapse.
3. Potential Impacts
Potential impacts that may occur as a result of a light‐to‐heavy damage earthquake impacting the City include: building collapse (particularly un‐reinforced masonry structures) causing need for rescue; mass injuries; hazardous materials releases; major fires; utility disruptions; major natural gas leaks; communication disruptions; need for evacuation; command and coordination problems; roadway and transportation system disruptions; and hospital/school disruptions.
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The potential direct and indirect consequences of a major earthquake will severely stress the resources of the City and will require a high level of self‐help, coordination and cooperation. Out‐of‐ city assistance from other local, regional, state, federal and private agencies may be delayed by more than 72 hours, depending on the regional severity of the earthquake.
For the purpose of this Plan, earthquakes will be divided into four categories as follows:
a. No Damage Earthquake – Ground motion causes no damage (e.g., no deaths, 6 or less injured, no structural collapse, or no failure of communications, transportation, or utility systems).
b. Light Damage Earthquake – Ground motion causes isolated damage (e.g., 1 or more deaths, 6 or more injured, 1 or more structures suffering partial or complete collapse, or any failure of communications, transportation, or utility systems). c. Moderate Damage Earthquake – Ground motion causes widespread damage (e.g., several deaths, several injuries, several structures suffering partial or complete collapse, or major failures of communication, transportation, or utility systems). d. Heavy Damage Earthquake – Ground motion causes catastrophic damage (e.g., massive fatalities, massive injuries, massive structural collapse, or long‐term failure of communication, transportation, or utility systems).
e. Aftershocks Most large earthquakes are followed by additional earthquakes, called aftershocks, which make up an aftershock sequence. While most aftershocks are smaller than the mainshock, they can still be damaging or deadly. A small fraction of earthquakes are followed by a larger earthquake, in which case the first earthquake is referred to as a foreshock. Aftershocks may occur days, weeks or months following a large earthquake.
Unified Command will provide leadership of an Earthquake Disaster with the Fire Chief, Deputy Fire Chief or on duty Battalion Chief providing guidance to the Unified Command Staff.
B. Hazardous Materials
Hazardous materials are produced and used throughout the City of San Luis Obispo. As a result, an accident involving hazardous materials may occur.
There are a variety of effects that may be caused by an uncontrolled release of hazardous materials. The effects on humans will be dependent on the type and amount of material released.
In addition to the direct human threat, hazardous materials or runoff from fire control may cause pollution and create fire or explosion hazards in sewer systems or other waterway areas.
The toxicity of hazardous materials varies and in some cases exposure to a small quantity of material may cause serious injury or death.
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Hazard Analysis
1.Situation
Due to the major surface arteries that transverse the city, the threat of a Hazardous Materials incident is a possibility.
2. Potential Threats
Hazardous materials incidents may occur at fixed facilities, along any air or land transportation route, and in unpredictable areas relatively inaccessible by ground transportation. The City has three (3) major transportation arteries, Highways 1, Highway 101, and Highway 227 where hazardous materials are transported through the City.
Pesticides and chemicals are stored at numerous sites around the City. Air transportation of hazardous materials poses a small but still potential hazard. Hazardous waste is occasionally shipped along US 101 to a major dumpsite located in the Kettleman Hills near Interstate Highway 5.
3. Potential Range of Impacts
The vast majority of Hazardous Materials events may have little or no impact. However, Hazardous Materials events that are severe in nature may result in impacts ranging from evacuation to serious injuries to citizens and first responders.
The probability for a disastrous hazardous materials incident is low, however the probability for extreme risk to life and property is high should such a Disaster occur.
Unified Command will provide leadership of a Hazardous Materials event with the Fire Chief, Deputy Fire Chief or on duty Battalion Chief providing guidance to the Unified Command Staff.
C. Multiple Casualty
A Multiple Casualty Incident (MCI) is one which involves an enough injured persons to overwhelm the first responding medical resources. The incident may be a significant medical hazard to a large population (natural disaster, Hazardous Materials Incident, etc.), or involves evacuation of a medical facility (hospital, convalescent home, etc.).
Hazard Analysis
1.Situation
The potential exists for a Multiple Casualty Incident that could quickly overrun the capabilities of the City of San Luis Obispo’s fire department.
2. Potential Threats
Several hazards identified within the Emergency Operations Plan could result in multiple casualties and quickly exceed the capabilities of City resources including earthquakes, hazardous materials, Transportation, Fire, Civil Disturbance, Terrorism, and Active Shooters. The threats associated with these hazards are identified in each section.
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3. Potential Range of Impacts
A Multiple Casualty Incident that may could in considerable loss of life and property.
The local Hospitals and Trauma Centers may become burdened with the surge in patients. This may cause the compromise in emergency medical care to the city.
Unified Command will provide leadership of a Mass Casualty Incident with the Fire Chief, Deputy Fire Chief or on duty Battalion Chief providing guidance to the Unified Command Staff.
D. Transportation
A transportation incident is one that involves multiple modes of transportation that may overwhelm the resources of the city.
Hazard Analysis
1. Situation
All motor vehicle incidents have the potential to result in injuries and fatalities to both passengers and the general population.
2. Potential Threats
Surface
As the City’s population increases and traffic flow grows larger on freeways and roadways throughout the City, the possibility of transportation disasters may increase. Incidents on Highways 1, 101, and 227 are major threats due to traffic congestion.
Aircraft
Many aircraft accidents are handled by appropriate public safety Disaster response agencies without the need for activation of, or support from, the City’s Disaster organization. However, there may be times when such support could be necessary, such as an aircraft crashing within the city limits, causing significant damage and casualties. Assistance from outside agencies will be needed as well.
The City of San Luis Obispo has a public airport south of and adjacent to the city limits. There is also a landing area for helicopters at Sierra Vista Hospital.
The City of San Luis Obispo is flown over by commercial flights traveling the Los Angeles – San Francisco corridor as well as flying to other destinations, by military aircraft from bases such as Naval Air Station Lemoore and Vandenberg Air Force Base and by firefighting aircraft operating from the Santa Maria Airport and Paso Robles Municipal Airport.
Railway
An Amtrak passenger train or a tanker/freight derailment are very real possibilities.
3. Potential Impacts
Transportation incidents may cause physical, financial, property damage and psychological impacts with citizens and First Responders.
Unified Command will provide leadership to a Transportation Incident with the Fire Chief, Deputy Fire Chief
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or on duty Battalion Chief providing guidance to the Unified Command Staff.
E. Fire
Wildland
The areas that are at risk from a large scale wildland fire are, for the most part, located on the edge of the City limits. Bishops Peak, Irish Hills/Prefumo Canyon, Johnson Ranch and Poly Canyon. These Wildland Urban Intermix areas are where there is the most wildland urban intermix (the mixture of homes and wildland areas). These areas are also where the heaviest concentration of brush and grass is found in the City. Structures in this Wildland Urban Intermix area are extremely susceptible to wildland fires. The City of San Luis Obispo Fire Department has established and enforces a rigorous weed abatement program.
Structure
A structure fire in the city may involve residences, industrial and commercial buildings. Structures in the City vary in construction from ordinary, heavy timber or wood frame. Each variance in construction type presents a unique challenge for the fire department.
Hazard Analysis
1.Situation
The potential for a major fire in the City of San Luis Obispo always exists. Residential, wildland‐ urban intermix, industrial, and commercial areas, along with transportation fires are the primary areas of concern. Prevention measures will minimize the impacts.
2.Potential Threats
Wildland
The City of San Luis Obispo has a threat from a wildland fire. There are several areas in the community where homes and businesses are built closely together, providing difficult access and with very little defensible space. In addition, the construction of many of these buildings, often wood‐frame with wood siding and combustible roofs, would offer significant fuel to a wind or topographically driven fire.
Structure
The City of San Luis Obispo has a limited number of older, buildings and many wood framed structures spread throughout the community. Typically, these buildings lack modern fire protection systems and given their construction type could pose challenges for the Fire Department. A significant number of very large buildings can be found in the commercial and industrial areas of the City of San Luis Obispo.
3. Potential Range of Impacts
Major structure fires and wildland‐urban intermix fires threaten the safety of city residents and visitors and may have a negative economic impact on the City of San Luis Obispo.
It should be noted the City of San Luis Obispo has adopted the July 2019 Community Wildfire Protection Plan as a blueprint to minimize Wildfire impacts to the City.
Unified Command will provide leadership to a Wildland or major structure fire with the Fire Chief, Deputy Fire Chief or on duty Battalion Chief providing guidance to the Unified Command Staff.
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F. Civil Disturbance –Terrorism—Active Shooter
CIVIL DISTURBANCE
Civil Disturbance is the spontaneous disruption of normal, orderly conduct and activities in urban, areas or outbreak of rioting or violence that is of a large nature is referred to as civil disturbance or disorder. Civil disorder is a demonstration of popular unrest that may manifest itself in acts of violence and destruction against property and human life.
High‐density event‐oriented populations occur at various times throughout the year. They are events that attract large numbers of persons such as school events, parades, and Farmers Market.
Hazard Analysis
1.Situation
The threat to the public, law enforcement and safety personnel can be severe and bold.
2. Potential Threats
Securing of essential facilities and services is necessary. Looting and fires can take place as a result of perceived or actual non‐intervention by authorities.
2. Potential Impacts
Damage possibilities range from the loss of life, multiple casualties, significant property damage from fire and looting, or the loss of infrastructure (electric and water systems).
Looting and fires could take place in both commercial and residential areas of the City of San Luis Obispo. The setting of fires is a common occurrence in these types of events. Major structure fires or conflagrations are a real threat as fire suppression efforts will often be hindered
TERRORISM
FEMA definition of Terrorism: Terrorism is the use of force or violence against persons or property in violation of the criminal laws of the United States for purposes of intimidation, coercion, or ransom.
The effects of terrorist activities can vary significantly, depending on the type, severity, scope, and duration of the activity. Terrorist activities may result in disruption of utility services, property damage, injuries and the loss of lives.
The possibility of a terrorist action, which might have an impact on the City, cannot be discounted. Terrorist actions may include biological, chemical, incendiary, explosive, nuclear/radiological, or electronic (such as software system) attacks.
Hazard Analysis
1. Situation
The possibility of a terrorist event, while low in possibility, has the potential to cause several casualties and property damage.
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2. Potential Threats
The threat to law enforcement and safety personnel can be severe. Securing of essential facilities and services is necessary. Casualties may take place as a result of perceived or actual non‐ intervention by authorities.
3. Potential Impacts
Impacts range from the loss of life and multiple casualties to significant property damage from fire and looting, or to the loss of infrastructure (electric and water systems) because of sabotage.
ACTIVE SHOOTER
The frequency of active shooter incidents has increased in recent years, and these incidents have affected numerous places where citizens congregate, such as schools, workplaces, places of worship, shopping malls, public meetings, and movie theaters. Active shooter situations are dynamic and quickly evolve.
Hazard Analysis
1. Situation
An active shooter as an individual or individuals actively engaged in killing or attempting to kill people in a populated area.
2. Potential Threats
Places where many people congregate are the greatest threat to an Active Shooter. There is no pattern or method to the selection of victims.
3. Potential Impacts
The effects of an Active Shooter incident may be but not limited to injuries, death and the psychological impact of the event.
Unified Command will provide leadership to a Civil Disturbance‐Terrorism‐Active Shooter event with the Police Chief or designee providing guidance to the Unified Command Staff G. Diablo Canyon Power Plant
The Diablo Canyon Power Plant is operated by the Pacific Gas and Electric Company (PG&E). The plant is in San Luis Obispo County approximately 12 miles southwest of the City of San Luis Obispo. The plant consists of two nuclear power generating units. Both units are operational. Each unit is a pressurized water‐type reactor having an electric power generating capacity in excess of 1,000 megawatts.
When any nuclear power plant is operated, the potential for a radiological accident exists, though the probability of a serious accident is very low. The principal deterrent to an accident is prevention through conservative design, construction and operation, which assures that the integrity of the reactor system is maintained. Protective systems are installed and are automatically activated to counteract the resulting effects when any part of the reactor system fails. Disaster planning is necessary to assure public safety in the unlikely event that reactor safety systems fail. The Nuclear Regulatory Commissions, working in concert with State and Local Agencies, are responsible for the development of the Diablo Canyon Power Plant Disaster Response Plan.
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Protective actions are advised if it is necessary to avoid or reduce a projected dose of radiation. A projected dose is an estimate of the potential radiation dose to affected individuals. Generally, protective actions will be either evacuation or sheltering in place. Federal and State guidance advises protective actions for the Protective Action Zone (PAZ) that lies entirely within San Luis Obispo County.
Protective actions for the City of San Luis Obispo are not anticipated during the plume phase of an incident. However, the City could be directly affected by protective actions taken in San Luis Obispo County including evacuation, and ingestion pathway exposure, covering food supplies, interdiction and decontamination.
Unified Command will provide leadership to a Diablo Canyon Power Plant with the Fire Chief, Deputy Fire Chief or on duty Battalion Chief providing guidance to the Unified Command Staff.
H. Adverse Weather
The City of San Luis Obispo is susceptible to the following Adverse Weather events in any given year.
Hazard Analysis
Drought: Droughts have major impacts to the environment, agriculture, health and economics of the City.
During these periods the city must be on the alert to impacts in the community and take the appropriate corrective measures.
Erosion: Erosion is a natural geological process caused by currents, storms, earthquakes, winds, and the gradual movement of tectonic plates. It may take place slowly over thousands of years, or it may occur dramatically, as with landslides or severe storms.
Localized Flooding: Floods are a natural occurrence along stream beds and creek areas as a result of significant rain events. Flash flooding can be caused by heavy localized rainfall, which can turn streets and creek beds into raging torrents of water capable of causing extensive damage and posing a danger to the public.
The National Weather Service’s definition of a flash flood is a flood occurring in a watershed where the time of travel of the peak of flow from one end of the watershed to the other is less than six hours.
Several creek drainage systems, including the San Luis Obispo Creek, Stenner Creek, Old Garden Creek, and Prefumo Creek flow into and/or through the City. San Luis Obispo Creek is the largest and runs through the downtown area and several residential areas.
When rainfall and surface run‐off from a storm exceeds a drainage system's capacity to adequately channel and contain the water, flooding may occur. Potential flood problem areas include: the downtown area adjacent to San Luis Obispo Creek; San Luis Obispo Creek at the Marsh Street/Higuera Street Bridge; US 101 and Los Osos Valley Road; Johnson Avenue railroad underpass; and areas adjacent to Laguna Lake. Other problems and hazards associated with flooding and inclement weather include utility disruptions, power lines down, trees down, and transportation route disruptions.
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Wind Storms: Refers to any dangerous meteorological phenomena with the potential to cause damage, serious social disruption, or loss of human life. Severe windstorms pose a significant risk to life and property in the region by creating conditions that disrupt essential systems such as public utilities, telecommunications, and transportation routes. High winds can and do occasionally cause tornado‐like damage to local homes and businesses. Severe windstorms can present a very destabilizing effect on the dry brush that covers local hillsides and wildland urban intermix areas. In addition, high winds may have destructive impacts, especially to property trees, power lines, and other utility services.
Severe Winter Storm: A Severe Winter storms are a combination of High Winds and Heavy Rains. These events occur on a regular basis when two fronts combine to create the storm. Storms present the possibility of erosion and localized flooding. Monitoring weather conditions and resource planning is the appropriate action when they are forecast.
Severe Heat: With the Mediterranean climate impacting the City severe heat events have been rare in nature. However recently the occurrence of a severe heat event has become much more prevalent.
1.Situation
Adverse Weather events are of relatively short duration but nonetheless can create major recovery issues for the city. The risk of these events impacting San Luis Obispo is a concern as they occur on a frequent basis.
2. Potential Threats
Adverse Weather events may place the City’s commercial district in jeopardy. Single Family, Multi‐ Family residential units and unhoused community encampments will also be in jeopardy during an Adverse Weather event.
3. Range of Impacts
Adverse Weather events may impact housing, commercial, infrastructure and Tourism.
Unified Command will provide leadership in an Adverse Weather event, with the Public Works Director or designee providing guidance to the Unified Command Staff.
I. Utility Disruption
The City of San Luis Obispo is susceptible to a utility disruption which can be caused by a natural disaster or planed shut off through a Public Safety Power Shutoff (PSPS) Off utilized by Pacific Gas & Electric Company to help reduce the likelihood of a wildfire being sparked by electrical equipment.
Hazard Analysis
1.Situation
The frequency of PSPS events have increased in frequency statewide and have occurred in San Luis Obispo County. As the frequency of severe fire weather increases, so will the prevalence of PSPS events.
2. Potential Threats
Utility Disruption events typically occur after natural disasters or as a result of severe fire weather
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requiring a PSPS. The lack of power during these events may result in threats to public health and safety due to the need for climate‐controlled environments, electrically powered medical equipment, and refrigerated medications. Extended disruptions could jeopardize essential community needs such as healthcare services and communication infrastructure. Loss of power could jeopardize local business inventories which are reliant on refrigeration.
3. Range of Impacts
The range of impacts as a result of a utility disruption is wide. Events may impact housing, commercial, traffic safety, tourism and public health and safety.
Unified Command will provide leadership to a utility disruption with the Fire Chief, Police Chief Deputy Fire Chief or on duty Battalion Chief providing guidance to the Unified Command Staff.
J. Pandemic
Per the Center of Disease Control (CDC) an epidemic refers to an increase, often sudden, in the number of cases of a disease above what is normally expected in that population in that area. Pandemic refers to an epidemic that has spread over several countries or continents, usually affecting a large number of people.
While the frequency of pandemics is low, when one occurs it is likely to impact the City.
Hazard Analysis
1.Situation
Pandemic events are of relatively long duration and can create major continuity of operations and economic recovery issues for the city. While the frequency of these events is low the risk of a pandemic impacting San Luis Obispo is a concern due to the impacts on the community.
2. Potential Threats
Pandemic events may place the City’s ability to provide service in jeopardy due to the impact on staffing availability. Additionally, pandemics can jeopardize the business community and travel industry and jeopardize the local economy.
3. Range of Impacts
The range of impacts as a result of a pandemic is wide. Pandemics can strain the local healthcare systems. Events may also disrupt the local economy due to the need to implement emergency public health measures limiting human interaction resulting in loss of business revenue and reduced travel activity and subsequent lost tax revenue associated with sales and transient occupancy.
Unified Command will provide leadership to a pandemic with the Fire Chief, Police Chief Deputy Fire Chief providing guidance to the Unified Command Staff.
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SECTION IV ‐ DISASTER MANAGEMENT
A. National Incident Management Systems (NIMS) and Standardized Emergency Management System (SEMS)
In a disaster, government response is an extraordinary extension of responsibility and action, coupled with the normal day‐to‐day activities associated with governing. Any disaster event of local consequence will more than likely overwhelm the resources of San Luis Obispo, requiring assistance from a multitude of agencies, initially from area mutual aid partners, then from the State and in major events the Federal Government. The Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS) have been adopted by the City of San Luis Obispo. These systems establish a state and nationwide standard response structure and basic protocols to be used by all agencies in both Disaster response and recovery from a major event. Their authority and structure can be found in Title 21 of the California Code of Regulations the Homeland Security Act of 2002 and the Homeland Security Presidential Directive #5, 2004.
The intent of this system is a more coordinated effort of Disaster management, first at the local level, then at the San Luis Obispo County level, then the state level, and when it is warranted at the national level.
B. Incident Command System (ICS)
The Incident Command System (ICS) is a field‐level Disaster management system that consists of several components. When applied together, the following provide the basis for effective Disaster management:
Common terminology
Modular organization
Integrated communications
Unified command structure
Consolidated action plans
Manageable span of control
Comprehensive resource management
The modular aspect of The Incident Command System (ICS) establishes a Disaster organization based on the resources needed to support all phases of a Disaster. The organization's staff will be integrated from the top down. If a situation escalates, additional resources can be brought into the organization, and, likewise, when the situation de‐escalates, resources can be released when they are no longer needed.
C. Department Operating Center (DOC)
The Department Operating Center (DOC) staff coordinates with the EOC to support the overall City Disaster response and recovery activities. The DOC supports the EOC and is a conduit from the field to the EOC.
NOTE: Tactical on‐scene response decisions are made at the field Incident Command level—NOT by members of the DOC staff.
The following DOC’s support the EOC:
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Fire DOC
Law Enforcement DOC
Public Works DOC
Utilities DOC
Community Development DOC
D. City of San Luis Obispo Disaster Organization
The Disaster Operations Organizational Chart, at the end of this section, illustrates the City of San Luis Obispo's Incident Management Organization for various types of disasters. The staffing and actual structure of the organization will vary based on the type and severity of a Disaster.
Table V lists City personnel that will be trained to fill the Disaster positions shown. Each position has an alternate. Some are cross trained to fill several positions. The City of San Luis Obispo Emergency Operations Center is led by the Emergency Services Director. The Emergency Operations Center Director has overall responsibility for the City of San Luis Obispo Disaster Management. The City Manager is designated as the Emergency Services Director. The Assistant City Manager is the Deputy Emergency Services Director and is to provide policy guidance to the EOC.
The highest ranking on‐duty Fire Officer or Police Officer will act as the field Incident Commander at the onset of a Disaster. When the Emergency Operations Center is activated, the Emergency Services Director is supported by five functional groups.
The functional Disaster Operations Center groups are:
Command Staff
Operations Section
Planning/Intelligence Section
Logistics Section
Finance/Administration Section
Except for Command, which includes the Emergency Services Director and support staff, each of these groups is headed by a Section Coordinator. The Section Coordinators comprise the General Staff that is the management core under the Emergency Operations Center Director. The Section Coordinators may activate functions as needed to support Section operations.
E. Responsibilities
This section outlines the general responsibilities of the functional Incident Management Organization groups.
1. Emergency Services Director
The Emergency Services Director has responsibility for coordinating all the EOC operations.
Depending on the type of Disaster, personnel authorized to act in the capacity of Disaster Operations Center Director are as follows:
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City Manager
Assistant City Manager
Deputy City Manager
Fire Chief
Police Chief
City Clerk
Human Resources Director
Finance Director
Parks & Recreation Director
Public Works Director
Designated Fire and Police Personnel
The Emergency Services Director responsibilities include:
Directing the Command Staff and General Staff.
Developing and implementing strategic decisions including prioritizing multiple needs for resource allocation.
Approving the order and release of resources.
Activating Incident Command System elements.
Ensuring planning meetings are conducted.
Approving and authorizing implementation of Incident Action Plans. Determining information needs and informing the Command Staff. Reviewing and authorizing the release of information to the news media and public. Ensuring the general welfare and safety of the Emergency Operations Center personnel.
Approving the Plan for demobilization and recovery.
2. Field Incident Commander (IC)
The Incident Commander (IC) has responsibility for coordinating all field Disaster Operations. The Incident Commander (IC) must work in close accord with the Emergency Operations Center Director. Depending on the type of Disaster, personnel authorized to act in the capacity of Incident Commander (IC) are as follows:
Fire Chief
Police Chief
Public Works Director
Utilities Director
Designated Fire and Police Officers
The Incident Commander’s (IC) responsibilities include:
Directing the operations in the field.
Developing and implementing strategic decisions.
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Approving the order and release of resources.
Activating Incident Command System elements.
3. Emergency Operations Center Safety and Security Officer/Emergency Workers Exposure Control (EWEC)
The Emergency Operations Center Safety and Security Officer is responsible for monitoring and assessing hazardous and unsafe situations and developing measures for assuring EOC personnel safety. The EOC Safety and Security Officer will make recommendations to the Emergency Services Director to correct unsafe acts or conditions. The Safety and Security Officer may provide input in the development of Incident Action Plans regarding safe operations conduct. Additional responsibility includes the EWEC Coordinator for a Diablo Canyon Power Plant related event.
4. Public Information Officer
The Public Information Officer is responsible for formulating and releasing information about the Disaster to the news media and the general public.
In some situations, the Public Information Officer and Liaison Officer may be handled by one person. In large‐scale Disaster situations, additional staff may be required for this function to operate effectively.
The Public Information Officer Function responsibilities include:
Gathering and disseminating Disaster information.
Activating a Joint Information Center (JIC) at a location remote from the Emergency Operations Center.
Obtain approval for the release of information.
Coordinating the release of Disaster information to the public and news media with other agencies.
Responding to special requests for information.
Providing information about the Disaster to the Incident Management Organization.
5. Liaison Officer
The Liaison Officer will be the primary contact for outside agencies. In large‐scale Disaster situations, additional staff may be required for this function to operate effectively. Identifying contacts and communication links with outside agencies and organizations. Providing information to and responding to requests from inter‐agency and intra‐ agency contacts.
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6. Disabilities, Access, and Functional Needs Officer
The Disabilities, Access, and Functional Needs (DAFN) Officer is responsible for addressing DAFN issues and ensuring the Disaster support and coordination takes DAFN concerns into consideration.
Serve as subject matter expert to all positions on the EOC in developing strategic plans support the response and recovery effort.
Assist in the development of targeted information to DAFN populations.
7. Policy Group
Led by the Mayor, assisted by the City Manager, City Council, City Clerk and City Attorney, this group will provide legal and long‐range policy as the Disaster effects the overall operation of the City. Direction from the Administration/Policy Group to the Emergency Operations Center Director and to the field Incident Commander must be updated on a regular basis.
8. Operations Section
This section is headed by the Operations Section Coordinator and is a member of the General staff. This section is responsible for the following operations:
Providing and coordinating law enforcement services, including assisting other law enforcement agencies in traffic management.
Providing and coordinating public works services, including providing and placing barricades and signs for traffic management activities. Providing and coordinating fire protection services.
Providing and coordinating emergency medical services for the City. Establishing and managing staging areas.
Ensuring the general welfare and safety of section personnel. Providing Care and Shelter for the City
Providing Evacuation direction for the City
The Law Enforcement Branch, Fire and Rescue Branch, and Public Works Branch, are examples of functions that will operate under the direction of the Operations Section Coordinator.
9. Plans and Intelligence Section
This section is led by the Plans and Intelligence Section Coordinator and is a member of the General staff. The Section is responsible for obtaining, evaluating, disseminating and using information concerning the developing status of the Disaster. This information is needed to understand the current situation and develop appropriate courses of action to effectively manage the Disaster response.
The Situation/Status Unit, Advance Plans Unit, GIS/Mapping Unit Documentation Unit, are examples of functions that will operate under the direction of the Plans and Intelligence Section Coordinator.
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10. Logistics Section
This section is led by the Logistics Section Coordinator and is a member of the General staff. The Logistics Section Coordinator, with assistance from several units, is responsible for providing logistical needs such as Facilities Unit, Communications/IT Unit, Transportation Unit, Supply Procurement Unit, and Personnel Unit. The Logistic Section Coordinator is also responsible for ensuring the general welfare and safety of section personnel.
The, Communications/IT Unit, Facilities Unit, and Supply Procurement Unit are examples of functions that will operate under the direction of the Logistics Section Coordinator.
11. Finance and Administration Section
This section is led by the Finance and Administration Section Coordinator and is a member of the General staff; this section is responsible for all financial and cost aspects associated with the Disaster. The Finance and Administration Section Coordinator manages and is assisted by four units: The Time Unit, Cost Finance Unit, Compensation & Claims Unit and Recovery Unit. These are examples of functions that will be under the direction of the Finance/Administration Section Coordinator.
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EMERGENCY OPERATIONS CENTER POSITION ASSIGNMENTS
The following section outlines position assignments for the Incident Leadership Organization members.
The assignments are made corresponding to position within the regular City of San Luis Obispo Disaster Leadership Organization Chart by position only. Members of the City of San Luis Obispo Disaster Leadership Organization that are as appointed to the Emergency Operations Center shall be made aware of their assignment and offered special training for their incident management function. These assignments are recommendations only. Any person familiar with the Incident Command System may be used to fill positions that are deficient on personnel, especially in the early stages of an incident.
EOC POSITION JOB TITLE
Emergency Services Director City Manager
Deputy Emergency Services Director Assistant City Manager Alternates: Deputy City Manager
Public Information Officer Public Communications Manager Alternates: As appointed by Emergency Services Director Liaison Officer Deputy City Manager
Alternates: Assistant to the City Manager
Legal Officer City Attorney
Alternates: Assistant City Attorney
EOC Safety and Security Officer Police Representative
Alternates: As appointed by Emergency Services Director Disabilities, Access, and Functional Needs
Officer
Diversity, Equity, and Inclusion Manager
Alternates: As appointed by Emergency Services Director Operations Coordinator (Fire) Fire Chief
Alternates: Deputy Fire Chief
Operations Coordinator (Law Enforcement) Police Chief
Alternates: Police Captain
Operations Coordinator (Natural Disaster) Public Works Director Alternates: Deputy Public Works Director
Fire & Rescue Branch Leader Deputy Fire Chief
Alternates: Battalion Chief
Law Enforcement Branch Leader Police Captain
Alternates: Police Lieutenant
Care & Shelter Branch Leader Recreation Manager
Alternates: As appointed by Emergency Services Director Utilities Branch Leader Utilities Director
Alternates: Deputy Utilities Director
Public Works Branch Leader Public Works Director
Alternates: Deputy Public Works Director
Planning/Intelligence Coordinator Community Development Director Alternates: As appointed by Emergency Services Director Situation/Status Unit Leader As appointed by Emergency Services Director Alternates: As appointed by Emergency Services Director
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EOC POSITION JOB TITLE
Advance Plans Unit Leader As appointed by Emergency Services Director Alternates: CDD or Fire Representative
Documentation Unit Leader As appointed by Emergency Services Director Alternates: As appointed by Emergency Services Director Damage Assessment Community Development Representative Alternates: As appointed by Emergency Services Director GIS/Mapping Unit Leader GIS Representative
Alternates: As appointed by Emergency Services Director Resource Unit Leader As appointed by Emergency Services Director Alternates: As appointed by Emergency Services Director Tech Specialist As appointed by Emergency Services Director Alternates: As appointed by Emergency Services Director Logistics Coordinator Parks and Recreations Director
Alternates: As appointed by Emergency Services Director Communications/IT Unit Leader IT Manager
Alternates: Network Service Supervisor
Facilities Unit Leader Deputy Director of Maintenance Operations Alternates: Facilities Maintenance Supervisor
Supply/Procurement Leader Finance Representative
Alternates: As appointed by Emergency Services Director Personnel Unit Leader Human Resources Director
Alternates: Human Resources Manager
Finance/Administration Coordinator Finance Director
Alternate: As appointed by Emergency Services Director Time Unit Leader Finance Representative
Alternates: As appointed by Emergency Services Director Compensation/Claims Unit Leader Human Resources Manager Alternates: As appointed by Emergency Services Director Cost Accounting Unit Finance Representative
Alternates: As appointed by Emergency Services Director Recovery Unit Leader Assistant City Manager
Alternates: As appointed by Emergency Services Director
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SECTION V ‐ PROGRAM MAINTENANCE
A.City of San Luis Obispo Municipal Code, Chapter 2 Administration and Personnel, Chapter 2.24 Emergency Services
2.24.030 Disaster Council‐‐Membership
The San Luis Obispo disaster council is created and shall consist of the following:
A. The mayor, who shall be the chair of the disaster council.
B. The vice mayor, who shall be vice chair.
C. All other members of the city council. (Ord. 1560 § 2, 2011: prior code § 2430.1A)
2.24.040 Disaster Council – Power and Duties
It shall be the duty of the disaster council, and it is empowered, to review and approve the emergency operations plan and mutual‐aid plans and agreements and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements.
The disaster council shall meet upon call of the emergency services director or, in his or her absence from the city or inability to call such meeting, upon call of the deputy emergency services director. (Ord. 1560 § 3, 2011: prior code § 2430.2)
2.24.070 Emergency Organization—Membership
All officers and employees of this city, together with those volunteer forces enrolled to aid the emergency organization during an emergency, and all groups, organizations and persons who may by agreement or operation of law, including persons pressed into service under the provisions of Section 2.24.060(A)(6)(c), be charged with duties pertaining to the protection of life and property in this city during such emergency, shall constitute the emergency organization of the city. All above mentioned members of the emergency organization, without exception, will be considered disaster service workers giving them protection under California Senate Bill 39—Personal liability immunity: “disaster service workers” (State of California Civil Code Section 1714.5), or as that section subsequently may be amended. (Ord. 1560 § 6, 2011: prior code § 2430.5)
B. Plan and Procedure Maintenance
This Plan, in its entirety, will be reviewed, maintained, and updated on an annual basis by the Fire Chief or designee. The Plan Summary (Part 1) sets objectives and policy for the City and therefore changes require the approval of the City Council.
The Hazard Specific Annexes (Part 2), Resource Directory (Part 3), the Recovery Directory and Plan (Part 4), Emergency Operations Center Position Checklists (Part 5), Debris Management Plan (Part 6), and Continuation of Operations and Reconstitution of Government (Part 7), are tactical and reference documents containing information that changes frequently. As such they do not require City Council Approval.
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C. Disaster Resource Maintenance
The Disaster Preparedness Committee shall direct City Departments to establish and maintain a Disaster Resources Directory (DRD) for the purposes of listing equipment, supplies, facilities, and communications systems for use in disaster situations. The Disaster Resource Directory shall contain vendor contacts, their phone numbers, and general information. The Disaster Resource Directory is in City of San Luis Obispo Emergency Operations Plan.
D. Training
It is the policy of the City of San Luis Obispo to sponsor and coordinate an annual exercise on a component of the City of San Luis Obispo Emergency Operations Plan. The Fire Department will develop and administer the drills or exercises. The primary purpose of these events will be to evaluate and improve the Disaster Response Plan that the event may be based on. The exercise or drill should be a no‐fault training and learning experience to all its participants.
All actions during the exercise will be observed and recorded by an evaluator group comprised of Disaster Leadership Subject Matter Experts. A "no fault" discussion and critique will follow the exercise. This critique will afford department players and the evaluator group with an opportunity to jointly comment on perceived strengths, and what needs improvements to the Disaster Response Plan exercised. A closed evaluator group meeting will follow the critique for the purpose of recording on a consensus basis specific recommendation for Plan improvement. These recommendations will then be presented to the San Luis Obispo Fire Chief within 30 days after the actual exercise.
The Fire Department will also assist individual departments in developing training programs specific to both individuals and any position he or she may hold within the City of San Luis Obispo Disaster Management Organization.
The Fire Department will also be responsible for providing general training to the City Council and the employees as needs arise.
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E. Revision Page
This Section is for Plan Holders to record the posting of each Official Plan Revision made by the City of San Luis Obispo. Please enter the revision number, revision title, page number revised date the revision was posted and the name of the person posting the revision.
The format for numbering revisions shall be a sequential number followed by the last two digits of the current calendar year (e.g., #1‐15, #2‐15, and so on). New sequential revision numbers will begin each January 1.
Revision
Number
Title/Description Page Number(s) Revision
Date
Name
1‐22 Update title of plan from “Comprehensive Disaster Leadership Plan” to “Emergency Operations Plan All 2.28.2022 James Blattler 2‐22 Added Utility Disruption and Pandemic Annex information 1, 5, 12, 20, 21 2.28.2022 James Blattler 3‐22 Table of content updated to reflect revision #’s 1‐22 through 16‐22
2 and 3
2.28.2022 James Blattler
4‐22 Typographical error fixes Various 2.28.2022 James Blattler 5‐22 Added missing content to Continuity of Operations and Reconstitution of Government section summary
7 2.28.2022 James Blattler
6‐22 Updated “Aftershock” language to align with USGS verbiage 12
2.28.2022 James Blattler
7‐22 Updated up “Potential Threats” section of Multiple Casualty annex summary to align with all hazard annexes listed in the plan rather than just transportation related incidents. 14 2.28.2022 James Blattler
8‐22 Updated Aircraft section of Transportation annex summary to clean up verbiage and improve the accuracy of the
location of firefighting aircraft locations.
15 2.28.2022 James Blattler
9‐22 Updated potential range of impacts section of the Fire annex summary to also include safety of residents and visitors in addition to the pre‐existing language.
16 2.28.2022 James Blattler
10‐22 Updated language under localized flooding section of the Adverse Weather annex summary to reference “significant rain events” rather than “torrential rains”
19 2.28.2022 James Blattler
11‐22 Updated Severe Winter Storm section to include “resource planning” as an appropriate action
20 2.28.2022 James Blattler
12‐22 Updated under the potential threats section of the Adverse Weather annex summary to include “unhoused community
encampments” to the list of locations in jeopardy
20 2.28.2022 James Blattler
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Revision
Number
Title/Description Page Number(s) Revision
Date
Name
13‐22 Updated EOC Position Assignment recommendation list as follows:
oPIO – Public Communications Manager (previously
Deputy City Manager), Alternate updated to As
appointed by Emergency Services Director
(previously Assistant City Manager, Fire PIO)
oLiaison Officer – Deputy City Manager (Previously
Admin Deputy Director)
oCare and Shelter Branch Leader – Recreation Manager
(Previously Parks & Recreation Director), Alternate
update to As appointed by Emergency Services
Director (Previously Recreation Manager)
oLogistics Coordinator – Parks & Recreation Director
(previously Fire Representative)
oFacilities Unit Leader – Deputy Director of
Maintenance Operations (previously Public Works
Representative) Alternated updated to Facilities
Maintenance Supervisor (Previously As Directed by
Emergency Services Director)
oCompensation/Claims Unit Leader – Human Resources
Manager (previously Finance Representative)
oAdded Recovery Unit Leader – Assistant City Manager,
Alternate As appointed by Emergency Services
Director
oAdded Disabilities, Access and Functional Needs Officer – Diversity, Equity and Inclusion Manager, Alternate
As appointed By Emergency Services Director
27 to 28
2.28.2022 James Blattler
14‐22 Added Resource Director Item 10 – Evacuation and Repopulation Toolkit.
5 4.19.22 James Blattler
15‐22 Updated EOC Org Chart 36 4.19.22 James Blattler 16‐22 Added “Recovery Unit” to list of units within the Finance/Administration Section
27 4.19.22 James Blattler
17‐22 Added “Disabilities, Access and Functional Needs Officer” position to the City of San Luis Obispo Disaster Organization 26,28,36 4.19.22 James Blattler
SECTION VII ‐ AUTHORITIES AND REFERENCES
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A. Authorities
The following provides Disaster authorities for conducting and/or supporting Disaster operations:
1. Federal
Robert T. Stafford Disaster Relief and Disaster Assistance Federal Disaster Relief Act
Federal Civil Defense Act
2. State
SEMS Regulations California Code of Regulations (SEMS Guidelines). California Disaster Services Act
California Disaster Plan
California Disaster Assistance Act
State Toxic Disaster Contingency Plan.
California Health and Safety Code, (Division 20, Chapter 6.5, Sections 25115 (defines “Extremely Hazardous Waste”) and 25117 (defines “Hazardous Waste”), Chapter 6.95, Sections 25500 et seq. (Business and Area Plans relating to the handling and release or threatened release of hazardous material), (Section 114705 et seq., dealing with Control of Radioactive Contamination of the Environment).
Orders and Regulations, which may be Selectively Promulgated by the Governor during a State of Disaster
Orders and Regulations Promulgated by the Governor to Take Effect upon the Existence of a State of War Disaster
California Master Mutual Aid Agreement
3. Local
City of San Luis Obispo Municipal Code Title 2 Administration and Personnel, Chapter 2.24 Emergency Services
San Luis Obispo County Code ‐ Disaster Organization and Functions B. References
California Disaster Plan
California Disaster Resources Management Plan
California Fire and Rescue Operations Plan
California Law Enforcement Mutual Aid Plan
California Master Mutual Aid Agreement
California Disaster Medical Services Authority Multi‐ Causality Incident Guidelines City of San Luis Obispo, Fire Department Policies and Procedures Manual. City of San Luis Obispo, Multi‐hazard Disaster Response Plan FIRESCOPE Field Operations Guide ‐ ICS 420‐1
San Luis Obispo County Disaster Operations Plan
San Luis Obispo County Earthquake Disaster Response Plan, San Luis Obispo County Office of Disaster Services
City of San Luis Obispo
Emergency Operations Plan Plan Summary
For Official Use Only 35 of 36
San Luis Obispo County Hazardous Materials Disaster Response Plan, San Luis Obispo County OES,
San Luis Obispo County/Cities Nuclear Power Plant Disaster Response Plan FEMA Developing and Maintaining Disaster Operations Plan, Comprehensive Preparedness Guide (CPG) 101, Version 2.0
San Luis Obispo County Tsunami Response Plan
San Luis Obispo County Disaster Response Plan
San Luis Obispo Unified School District, Comprehensive Disaster Management Plan Emergency Operations Center
City of San Luis Obispo
Emergency Operations Plan Plan Summary
For Official Use Only 36 of 36 Page 110 of 1294
City of San Luis Obispo
Emergency Operations Plan
EARTHQUAKE
ANNEX A
Developed for:
Keith Aggson
Fire Chief
City of San Luis Obispo
Fire Department
San Luis Obispo, CA.
Prepared by:
David L. Mathe
Disaster Leadership and
Preparedness Advisor
Nipomo, CA.
City of San Luis Obispo Annex A
Emergency Operations Plan _ Earthquake
______________________________________________________________________________ For Official Use Only Page 2 of 17
FORWARD
Annex A, City of San Luis Obispo Earthquake Emergency Management Plan addresses the City of San Luis Obispo's response to an earthquake. Response measures and procedures concerning the policy and operations of the City of San Luis Obispo Emergency Organization are contained herein.
Coordinated Response
It is recognized that if a major earthquake impacts the City of San Luis Obispo and is regional in nature, Unified Command with San Luis County will be responsible for coordinating the response.
ICS/SEMS/NIMS
The City of San Luis Obispo has adopted the Incident Command System (ICS), the Standardized Emergency System (SEMS), and the National Incident Management System (NIMS) as the emergency organization and the emergency management system for response to a damaging earthquake impacting the City of San Luis Obispo.
Unified Incident Command Authority
In the event of an earthquake, the Fire Chief will assume the position of Unified Incident Commander.
In the event the Fire Chief is not available, the following chain of command is provided to identify authorized alternates to fill the City of San Luis Obispo's position as Incident Commander.
No. 1 – The Deputy Fire Chief or the On-Duty Battalion Chief No. 2 – The On-Duty Fire Officer as appointed by the Fire Chief No. 3 – The Chief of Police or highest-ranking Police Officer The Unified Incident Commander will:
Alert the San Luis Obispo City Manager as to the severity of the incident.
Emergency Operations Center Leadership
The City Manager is the Emergency Services Director. The Assistant City Manager is the Deputy Emergency Services Director, and the Deputy City Manager is the alternate.
Persons with Access and Functional Needs
It is the intent of the City of San Luis Obispo to ensure that Persons with Functional and Access Needs have equal services that are provided to the citizens of San Luis Obispo and are a priority during an emergency. _________________
Keith Aggson
Fire Chief
San Luis Obispo Fire Department
Date: 01/01/2022
City of San Luis Obispo Annex A
Emergency Operations Plan _ Earthquake
______________________________________________________________________________ For Official Use Only Page 3 of 17 Earthquake
Table of Contents
Section Page
Forward 2
Table of Contents 3
I. Essentials 5
A. Earthquake Advisory 5
B. Initiating Event 6
C. Earthquake Plan Activation 6
D. Initial Alerting 6
II. Response 7
A. Emergency Operations Center Locations 7
B. Emergency Operations Center-Levels of Activation 7
C. Emergency Response Levels 8
D. Situation Awareness Reporting 8
E. Situation Reporting Zones 9
F. Situation Zone Responsibilities 10
G. San Luis Obispo County Resources 10
III. Hazard Assessment 11
A. Hazard Assessment 11
IV. Potential Impacts 12
1. Leadership 12
2. Situation Reporting 13
3. Building Collapse/Rescue 13
4. Multiple Casualties 13
5. School Disruptions 13
6. Hazardous Materials release 13
7. Fires 13
8. Evacuation 14
9. Utilities—Natural Gas—Electric—Water—Sanitation 14
10. Transportation System 14
11. Communications 14
12. Emergency Public Information 15
13. Security 15
14. Volunteer Support 15
15. Donation Management 15
16. Care and Shelter 15
City of San Luis Obispo Annex A
Emergency Operations Plan _ Earthquake
______________________________________________________________________________ For Official Use Only Page 4 of 17 V. Emergency Recovery 16
A. Re-entry 16
B. Demobilization 16
C. Final Report and Activity Log 16
VI. Plan Administration
A. Plan Adoption 17
B. Purpose 17
C. Authorities 17
D. Scope 17
E. Plan Revisions 18
City of San Luis Obispo Annex A
Emergency Operations Plan _ Earthquake
______________________________________________________________________________ For Official Use Only Page 5 of 17 I. Essentials
A. Earthquake Advisory
Advisories are not formal predictions but are issued following earthquakes in which there is concern about subsequent damaging earthquakes. They are statements by CalOES regarding scientific assessments, usually 3 – 5 days, that there is a likelihood for damaging earthquakes to occur in areas designated in the advisory. The basis for advisories is existing knowledge of the seismic history and potential of the area under consideration.
Glossary of Prediction Terminology:
Long-Term Earthquake Potential
No specific time periods. May refer to decades, centuries, or millennia. Long-Term Prediction
A prediction of an earthquake that is expected to occur within a few years up to a few decades.
Intermediate-Term Prediction
A prediction of an earthquake that is expected to occur within a period of a few weeks to a few years.
Short-Term Prediction
A prediction of an earthquake that is expected to occur within a few hours to a few weeks. The short-term prediction can be divided as follows:
o Imminent Alert – Up to three days.
o Alert – Three days to a few weeks.
Probability
The following terms and percentages are suggested:
General Predictions Parkfield
Slight – 10% or less Level C – 2.8% to 11%
Moderate – 11% to 49% Level B – 11% to 37%
High – 50% to 100% Level A – 37% or more
City of San Luis Obispo Annex A
Emergency Operations Plan _ Earthquake
______________________________________________________________________________ For Official Use Only Page 6 of 17 B. Initiating Event
The earthquake is the initiating event that alerts the public and the City of San Luis Obispo. The focal point for reporting initial earthquake damage is the City of San Luis Obispo’s Emergency Communications Center (dispatch).
C. Earthquake Plan Activation
It is the policy of the City of San Luis Obispo that an earthquake, as referenced in this Plan, and in the judgment of the City Manager, Fire Chief or Police Chief, or their designee, warrants activation of this plan.
If confirmed damage is brought to the attention of the City of San Luis Obispo Emergency Communications Center, contact with the Unified Incident Commander (or authorized alternate) should be attempted. If contact is possible, the Unified Incident Commander or alternate would be advised of the situation, including initial damage reports.
Additionally, if contact with the Unified Incident Commander or any authorized alternate cannot be made, the on-duty Fire Officer or highest-ranking Police Officer may recommend Plan activation.
Unified Command will provide leadership of an Earthquake Disaster with the Fire Chief, Deputy Fire Chief or on duty Battalion Chief providing guidance to the Unified Command Staff.
D. Initial Alerting
Upon Plan activation, the San Luis Obispo Emergency Communications Center will notify City departments of Plan and Emergency Operations Center activation. EOC mobilization instructions are as follows:
The on-duty dispatchers (with the assistance of on-duty support staff) will:
Notify the San Luis Obispo City Manager and all department heads and have them report to the City’s Emergency Operations Center.
Alert all off-duty police, fire and public works personnel and have them report to assigned work areas.
Poll police and fire units and stations for damage assessment and available resources. Alert on-duty police and fire units and instruct them to begin Situation Reporting in the San Luis Obispo Situation Reporting Zones (SRZ).
City of San Luis Obispo Annex A
Emergency Operations Plan _ Earthquake
______________________________________________________________________________ For Official Use Only Page 7 of 17 II. Response
A. Emergency Operations Center Locations:
The following are the EOC locations for an emergency event. (Note: These locations may be adjusted or changed depending on the specific circumstances of the event).
EMERGENCY OPERATIONS CENTER (EOC)
Primary: San Luis Obispo City Fire Department
2160 Santa Barbara Ave.
San Luis Obispo, CA 93401
Secondary: Ludwick Community Center
864 Santa Rosa Street
San Luis Obispo, CA 93401
B. Emergency Operations Center – Levels of Activation
The number of City staff at the EOC will depend on the level of activation. The person authorizing the activation of the EOC will determine the Level of Activation. The Emergency Services Director or Deputy Emergency Services Director may change the activation level throughout the emergency as needed. The levels of activation are:
EOC LEVEL 1
A major disaster wherein local resources are overwhelmed. State and/or federal resources are required. A local emergency and a state of emergency will be proclaimed. A Presidential Declaration of Emergency or major disaster will be requested by the Governor. The EOC will be staffed to the highest number of personnel possible or necessary working operational periods. EOC LEVEL 2
A moderate to severe emergency wherein local resources are not adequate and mutual aid may be required on a regional or even statewide basis. A local emergency and a state of emergency may be proclaimed by City Council and/or County. The EOC will be moderately staffed. EOC LEVEL 3
A minor to moderate incident wherein local resources is adequate and available. A local emergency may or may not be declared. The EOC will be minimally staffed.
Note: Upon activation of the City of San Luis Obispo’s Emergency Operations Center, contact will be established with the County of San Luis Obispo Office of Emergency Services.
City of San Luis Obispo Annex A
Emergency Operations Plan _ Earthquake
______________________________________________________________________________ For Official Use Only Page 8 of 17 C. Emergency Response Levels
Levels of response may vary due to differing perceptions of the incident by response personnel, based on their experience, training, capability, and the local response policy. In addition, the characteristics of the material, the nature of its release, and the vulnerability of the receptors (i.e., populations, ecosystems) may also influence the level of response.
Emergency response for earthquake emergencies is broken down into three levels:
Level 1, Severe Emergency: Total recall of all off-duty police, fire department personnel, and request the San Luis Obispo City Manager and all department heads report to the City’s Emergency Operations Center.
Level 2, Escalating Emergency: Increased number of incidents due to a damaging earthquake.
On-duty crews cannot keep up with calls. The incident can be handled by calling out all off-duty public works department employees and with the assistance of on-duty fire and police units. Level 3, Non-Emergency: Always in effect day-to-day routine operations. No excessive incident loads. On-duty crews can handle all calls.
D. Situation-Awareness Reporting
1. General
The priority upon emergency plan activation is situation reporting: the process of getting a complete and comprehensive picture of the damages caused by the event. Immediately after a damaging earthquake, situation reporting may be minimal. It is recognized that complete damage intelligence may take several hours to several days to get a complete and stable citywide assessment. Continuing situation reporting is critically important and is the foundation on which EOC/field actions are based. Every effort must be made to immediately initiate a field survey within a Situation Reporting Zone (SRZ) and to gather the best available information, and report that information through channels to the City of San Luis Obispo EOC as soon as possible.
Situation Reports may become available from the other sources, i.e.:
General Public
News and social media
San Luis Obispo County Emergency Communications Center San Luis Obispo County Office of Emergency Services
City of San Luis Obispo radio equipped field units
Caltrans
California Highway Patrol
SEMPRA (formerly known as Southern California Gas Company) San Luis Coastal Unified School District
Pacific Gas and Electric (PG&E)
Area Medical Centers
City of San Luis Obispo Annex A
Emergency Operations Plan _ Earthquake
______________________________________________________________________________ For Official Use Only Page 9 of 17 The individual field Situation Reporting Groups within the Operations Section will conduct a field survey of an area or Situation Reporting Zone (SRZ). Early reports may include the following:
Rescue needs (estimated number trapped)
Serious mass injuries (estimated number)
Deceased (estimated number)
Damaged infrastructure
Serious hazardous material spill(s)
Any other critical emergency or situation observed
E. Situation-Reporting Zones
In the event of a damaging major event, the City of San Luis Obispo has been organized into four Situation-Reporting Zones (SRZ's). They are described as follows:
Zone 1: CENTRAL: is that area to the North of the intersection of Broad Street and Perkins Lane, West of the Union Pacific railroad, South of Mill Street from Broad St. to Pepper Street and East of Highway 101 from Madonna Road to Broad Street.
Zone 2: NORTH: Is that area to the North of Mill St. from Broad Street to Pepper Street and North of Monterey Street from Pepper Street to Fox Hollow Road exit off Highway 101.
Zone 3: WEST: is that area that is West of Broad Street and South of the Intersection of S Higuera Street and Bridge St.
Zone 4: EAST: is that area that is South of the intersection of Broad Street and Perkins Lane, East of the intersection of Tank Farm Road and Santa Fe Road and East of the Union Pacific railroad from the Meeting of Lawrence Drive and Garibaldi Avenue and South of Monterey Street Note: Where no damage occurs within an SRZ, “no damage” reports are still required to insure complete damage intelligence.
F. Situation Zone Responsibilities
DEPARTMENT RESPONSIBILITY
Police Department Citywide survey for all encampments, and security needs Fire Department Citywide survey for damage, rescue, injuries, fire, and haz-mat Public Works Citywide survey for streets, facilities and, parks damage Information Technology Citywide survey for communication and broadband damage Community Development Citywide survey of critical facilities for damage, structural damage, and posting of unsafe buildings
Utilities Citywide survey of freshwater and waste disposal systems PG&E Utilities Survey for condition of their infrastructure SLO Coastal Unified School District Survey for condition of their facilities and personnel Caltrans Jurisdictional survey for State highways
City of San Luis Obispo Annex A
Emergency Operations Plan _ Earthquake
______________________________________________________________________________ For Official Use Only Page 10 of 17 G. San Luis Obispo County Resources
The Office of Emergency Services (OES) coordinates all requests for assistance for San Luis Obispo County (beyond mutual aid agreements established for fire, law, medical, or public works resources). To request assistance from San Luis Obispo County, contact the Duty Officer at 805.781.1144.
The American Red Cross works together with the Care and Shelter Branch to identify and establish evacuation and general population shelter sites. In most cases the Care and Shelter Branch provides a supporting role to the American Red Cross.
III. Hazard Assessment
The City of San Luis Obispo Hazard Identification and Analysis process used the FEMA Threat and Hazard Identification and Risk Assessment Guide.
General Responsibilities
Listed below is a general assessment that may result from a damaging earthquake. The exact circumstances of an earthquake event may dictate some flexibility and adjustments.
A. Hazard Assessment
1. Situations
Earthquakes are a threat to the City of San Luis Obispo due to several fault zones in the vicinity.
2. Potential Threats – Fault Systems
There are several active or potentially active fault systems throughout the region. Small earthquakes, in the range of about magnitude 2.0 – 2.7 and smaller, occur occasionally throughout and near San Luis Obispo.
Even though the City of San Luis Obispo is considered distant from the San Andreas Fault, the city and region remains at risk should there be a significant incident along the fault.
3. Potential Range of Damage
Most earthquakes cause little or no damage. Earthquakes of 6.5 magnitude or greater (generally considered moderate to heavy damage earthquakes) occur within the state on an average of once every four years.
For this Plan, earthquakes will be divided into four categories as follows:
a. Heavy Damage Earthquake – Ground motion causes catastrophic damage (e.g., massive fatalities, massive injuries, massive structural collapse, or long-term failure of communication, transportation, or utility systems).
City of San Luis Obispo Annex A
Emergency Operations Plan _ Earthquake
______________________________________________________________________________ For Official Use Only Page 11 of 17 b. Moderate Damage Earthquake – Ground motion causes widespread damage (e.g., several deaths, several injuries, several structures suffering partial or complete collapse, or major failures of communication, transportation, or utility systems). c. Light Damage Earthquake – Ground motion causes isolated damage (e.g., 1 or more deaths, 6 or more injured, 1 or more structures suffering partial or complete collapse, or any failure of communications, transportation, or utility systems). d. No Damage Earthquake – Ground motion causes no damage (e.g., no deaths, 6 or less injured, no structural collapse, or no failure of communications, transportation, or utility systems).
e. Aftershock’s “aftershocks” are common and may last for days, weeks, or months intermittently. These aftershocks are less intense but can be as damaging as the primary shock wave due to weakened structures.
IV. Potential Impacts
This Section does not presume to predict the full range and depth of earthquake impacts.
The following, presents the most likely impacts from an earthquake occurring in or near the City of San Luis Obispo:
1. Leadership
2. Situation reporting
3. Building collapse causing need for rescue
4. Multiple Casualties
5. School disruptions
6. Hazardous material releases
7. Fires
8. Evacuation
9. Utilities – Natural Gas, Electricity and Sanitation
10. Transportation systems
11. Communications
12. Emergency Public Information
13. Security
14. Volunteer Support
15. Donation Management
16. Care and Shelter
City of San Luis Obispo Annex A
Emergency Operations Plan _ Earthquake
______________________________________________________________________________ For Official Use Only Page 12 of 17 Action
1. Leadership:
The strain on local government and its emergency response organization to command and coordinate the response to an earthquake could be immediate, severe, and overwhelming.
Initial out-of-county assistance will probably not occur within the first 24 hours. Full assistance from out of county departments may not arrive until well after the first 72 hours.
San Luis Obispo must presume that they will essentially be on their own, with only local surviving resources, for 72 hours.
It is estimated that full mobilization of local government personnel will be difficult due to internal casualties, transportation disruptions, and family status concerns.
2. Situation Reporting:
An overall assessment and prioritization of emergencies/hazards through a centralized means of situation reporting will be one of the first critical actions. On-duty radio-equipped public safety and public services units may be the only means available to provide an initial survey of field areas and report damage information to the Emergency Operations Center.
Due to several factors (massive damage, limited personnel, transportation disruptions, communications overload, etc.), a complete situation reporting picture may take several hours to several days.
3. Building Collapse/Rescue:
The structures that will most commonly receive damage and fail in earthquakes are of unreinforced masonry construction.
The collapse of such buildings is often responsible for many casualties and the need for rescue.
4. Multiple Casualties
See Annex C, Multiple Casualty Incident of this Plan for additional information.
5. School Disruptions:
City of San Luis Obispo Annex A
Emergency Operations Plan _ Earthquake
______________________________________________________________________________ For Official Use Only Page 13 of 17 Should school be in session during a major earthquake, some serious injuries of students and faculty can be anticipated.
Schools would be immediately disrupted requiring them to either close or evacuate.
6. Hazardous Materials Releases:
Refer to Annex B, Hazardous Materials Annex for additional information.
7. Fires:
Refer to Annex E, Fire Annex for additional information.
8. Evacuation:
Coordinated evacuation may be required because of an earthquake and will be a high priority.
9. Utilities: Natural Gas, Electricity, Water, Sanitation Normal utility systems may fail or be disrupted.
Electrical power loss may occur from breakage of overhead wires. Water and wastewater line breakage should be expected. Localized damage to pump stations and storage facilities is anticipated. Water System contamination may occur.
The city wastewater and water treatment plants may be damaged.
10. Transportation Systems:
An earthquake could disrupt normal transportation systems. The primary cause of surface transportation failure would be from road deformation, landslides, and the loss of bridges.
Surface street blockage by debris would also cause delays and temporary road closures.
City of San Luis Obispo Annex A
Emergency Operations Plan _ Earthquake
______________________________________________________________________________ For Official Use Only Page 14 of 17
11. Communications:
Normal means for reporting emergencies/hazards via a 911 phone dependent system may be lost to the public.
An earthquake may disable the telephone system.
Telephone equipment, both hard wired and cell sites, could be adversely affected primarily by overloading and physical damage.
Essential service lines will most likely survive and can typically primarily be relied upon in implementing this Plan.
Effective radio communications may require the augmentation of ARES personnel and/or the use of "car to car" relay systems.
In the absence of emergency power to some agency base stations, portable radios may be the only available means of radio communications.
12. Emergency Public Information:
Following an Earthquake, the public will need basic emergency public information. This information will be provided by the City of San Luis Obispo's Public Information Officer via:
SLO County OES Alert Sense
Emergency Broadcast Messages over the Emergency Alerting System (EAS) Social Media
AM/FM Radio Stations
Local network television
Public Information Boards
13. Security:
Looting may be anticipated.
Security to control access into and out of the most highly damaged areas will be a consideration for law enforcement departments.
14. Volunteer Support
The Local Chapter of the American Red Cross, Salvation Army and VOAD may aid in receiving, registering, and organizing offers for volunteer assistance and shelters.
City of San Luis Obispo Annex A
Emergency Operations Plan _ Earthquake
______________________________________________________________________________ For Official Use Only Page 15 of 17
15. Donation Management
The local Salvation Army and/or Faith Based Organization may aid in receiving, inventorying, and distributing volunteer donations of food, clothing, water, etc.
16. Care and Shelter
Some displaced persons may be self-sufficient in nature and not require care and shelter. Displaced persons needing care and shelter shall be directed/assisted to evacuation shelters.
Pre-established car-less collection points will need to be checked for displaced persons needing transportation to evacuation shelters.
V. Emergency Recovery
The City of San Luis Obispo has a Recovery Plan and is a critical component of the City of San Luis Obispo’s Emergency Operations Plan. The following points are a short overview of items covered in more detail in that document.
A. Re-Entry
During transition into a recovery phase, areas affected by the earthquake should be inspected to determine if they are safe for public re-entry. Based on joint concurrence by the Unified Command Staff, state or federal representatives, re-entry will be authorized, and a Public Information message to that effect will be issued.
B. Demobilization
When response departments are nearing completion of the last remaining life-safety Protective Action Missions, and when the Emergency Services Director (San Luis Obispo City Manager) or the Deputy Emergency Services Director (Assistant City Manager) determines that the disaster has entered a recovery phase, the command staff should develop a formal demobilization plan. Consideration should also be given to assigning appropriate departments to conduct short term recovery operations (e.g., debris removal, restoration of critical facilities, utilities, and communications, and tending to the needs of the displaced, etc.)
The City of San Luis Obispo Emergency Operations Center should be downgraded as an Emergency Operations Center. The Emergency Operations Center will then become a Recovery Operations Center (ROC). It is desirable to attempt to restore departments to their normal working routine and environment as soon as possible. The Unified Command Staff, as well as other City of San Luis Obispo departments, will be heavily involved in short and long-term recovery operations.
City of San Luis Obispo Annex A
Emergency Operations Plan _ Earthquake
______________________________________________________________________________ For Official Use Only Page 16 of 17 C. Final Report and Activity Log
All department heads from the City of San Luis Obispo departments involved in the Earthquake response will be required to complete a narrative report and a master activity log. The narrative report briefly describes the primary responsibility, the protective action missions performed and the total staff hours of involvement by the agency during the emergency phase of the earthquake. The master activity log documents names and times of agency personnel involved in a mission, equipment and supplies used, and any contracts with a private vendor to support emergency operations. Most of this information can be extrapolated from individual activity logs used by team leaders during the emergency (ICS 214, EOC messages, EOC activity logs). A copy of the narrative report and activity logs should be forwarded to the Plans Section as soon as possible and will be part of the official record of the earthquake disaster.
VI. Plan Administration
A. Plan Adoption
This is the official San Luis Obispo City Plan for responding to an earthquake occurring in, or threatening, the City of San Luis Obispo. The Plan's responsibilities and authorities are effective as indicated below.
B. Purpose
The purpose of this Plan is to establish the City of San Luis Obispo's response organization, command authority, responsibilities, functions, and interactions required to mitigate the effects of an earthquake affecting the City of San Luis Obispo. The priority of emergency response to a damaging event shall be to minimize loss of life and property. The Plan is designed to unify all response departments under the Incident Command System (ICS) to best utilize joint resources and more effectively minimize damage to life and property caused by the effects of an earthquake.
C. Authorities
See the Plan Summary for a listing of all authorities and references.
D. Scope
1. Relationship with Other Plans
This Plan, a component of the City of San Luis Obispo’s Emergency Operations Plan and is primarily intended to serve as a stand-alone Earthquake Response Plan. Procedures within this Plan address emergency response and short-term recovery. The City of San Luis Obispo Earthquake Plan is compatible with federal, county and state emergency response plans. Should this type of event come about as the result of another disaster, that Disaster Plan will supersede this Plan.
City of San Luis Obispo Annex A
Emergency Operations Plan _ Earthquake
______________________________________________________________________________ For Official Use Only Page 17 of 17
2. Jurisdictional Factors
This plan encompasses the City of San Luis Obispo jurisdictional limits of the City of San Luis Obispo. Copies of this Plan have been sent to the San Luis Obispo County Office of Emergency Services, incorporated cities, San Luis Coastal Unified School District, and locally based federal, state, and military institutions for informational and coordination purposes.
E. Revision Page
This Section is for Plan Holders to record the posting of each Official Plan Revision made by the City of San Luis Obispo. Please enter the revision number, revision title, page number revised date the revision was posted and the name of the person posting the revision.
The format for numbering revisions shall be a sequential number followed by the last two digits of the current calendar year (e.g., #1-15, #2-15, and so on). New sequential numbers will begin each January 1.
Revision # Revision Title Page Number Revised Date Name 1-22 2022 Emergency Plan Update None 01/01/2022 Aggson
City of San Luis Obispo
Emergency Operations Plan
Hazardous Materials
Annex B
Developed for:
Keith Aggson
Fire Chief
City of San Luis Obispo
Fire Department
San Luis Obispo, CA.
Developed by:
David L. Mathe
Disaster Leadership and
Preparedness Advisor
Nipomo, CA
City of San Luis Obispo Annex B
Emergency Operations Plan Hazardous Materials Event
__________________________________________________________________________________ For Official Use Only Page 2 of 15
FORWARD
Annex B, City of San Luis Obispo Hazardous Materials Response Plan addresses the City of San Luis Obispo's response to a Hazardous Materials event. Preparedness measures and procedures concerning the policy and operations of the City of San Luis Obispo Emergency Organization are contained herein.
Coordinated Response
It is recognized that if a Hazardous Materials event impacts the City of San Luis Obispo and is regional in nature, Unified Command will be responsible for coordinating the response.
ICS/SEMS/NIMS
The City of San Luis Obispo has adopted the Incident Command System (ICS), the Standardized Emergency System (SEMS), and the National Incident Management System (NIMS) as the emergency organization and the emergency management system for response to a damaging Hazardous Materials impacting the City of San Luis Obispo.
Unified Incident Command Authority
In the event of a Hazardous Materials Incident, the Fire Chief will assume the position of Unified Incident Commander. In the event the Fire Chief is not available, the following chain of command is provided to identify authorized alternates to fill the City of San Luis Obispo's position as Incident Commander.
No. 1 – The Deputy Chief or On-Duty Battalion Chief
No. 2 – The On-Duty Fire Officer as appointed by the Fire Chief No. 3 – The Chief of Police or highest-ranking Police Officer The Unified Incident Commander will:
Alert the San Luis Obispo City Manager as to the severity of the incident.
Emergency Operations Center Leadership
The City Manager is the Emergency Services Director. The Assistant City Manager is the Deputy Emergency Services Director, and the Deputy City Manager is the alternate.
Persons with Access and Functional Needs
It is the intent of the City of San Luis Obispo to ensure that Persons with Functional and Access Needs have equal services that are provided to the citizens of San Luis Obispo and are a priority during an emergency.
_____________________
Keith Aggson
Fire Chief
San Luis Obispo Fire Department
Date: 01/01/2022
City of San Luis Obispo Annex B
Emergency Operations Plan Hazardous Materials Event
__________________________________________________________________________________ For Official Use Only Page 3 of 15
Hazardous Materials
Table of Contents
Section Page
Forward 2
Table of Contents 3
I. Essentials 5
A. Hazardous Materials Definition 5
B. Initiating Event 5
C. Hazardous Materials Plan Activation 5
D. Initial Alerting 5
II. Response 6
A. Emergency Operations Center Locations 6
B. Emergency Operations Center-Levels of Activation 6
C. Emergency Response Levels 6
D. Situation Awareness Reporting 7
E. Situation Reporting Zones 8
F. Situation Zone Responsibilities 8
G. San Luis Obispo County Resources 8
III. Hazardous Assessment 9
A. Hazard Assessment 9
IV. Potential Impacts 10
1. Leadership 10
2. Situation Reporting 10
3. Evacuation 10
4. Shelter in Place 11
5. School Disruptions 12
6. Fires 12
7. Multiple Casualties 12
8. Utilities—Natural Gas—Electric—Water—Sanitation 12
9. Transportation System 12
10. Communication Disruptions 12
11. Emergency Public Information 13
V Recovery 14
A. Re-entry 14
B. Demobilization 14
C. Final Report and Activity Log 14
VI. Plan Administration 15
A. Plan Adoption 15
B. Purpose 15
C. Authority
City of San Luis Obispo Annex B
Emergency Operations Plan Hazardous Materials Event
__________________________________________________________________________________ For Official Use Only Page 4 of 15
VI. Plan Administration (continued)
D. Scope 15
E. Plan Revisions 16
City of San Luis Obispo Annex B
Emergency Operations Plan Hazardous Materials Event
__________________________________________________________________________________ For Official Use Only Page 5 of 15
I. Essentials
A. Hazardous Materials Definition
Any substance or combination of substances, which because of quantity, concentration, or characteristics may cause or significantly contribute to an increase in death or serious injury or pose substantial hazards to humans and/or the environment.
B. Initiating Event
The hazardous materials event is the initiating event that alerts the public and the City of San Luis Obispo.
The focal point for reporting initial hazardous materials impact is the City of San Luis Obispo’s Emergency Communications Center (dispatch).
C. Hazard Materials Plan Activation
Any Hazardous Materials event that in the opinion of the San Luis Obispo City Manager, Fire Chief (or designee), Police Chief (or designee) that warrants the activation of this Plan.
If confirmed impacts are brought to the attention of the City of San Luis Obispo Emergency Communications Center, contact with the Unified Incident Commander (or authorized alternate) should be attempted. If contact by phone is possible, the Unified Incident Commander or alternate would be advised of the situation (including initial damage reports) by the City of San Luis Obispo Emergency Communications Center.
Additionally, if contact with the Unified Incident Commander or any authorized alternate cannot be made, the on-duty Fire Officer or highest-ranking Police Officer may recommend Plan activation.
D. Initial Alerting
Upon Plan activation, the San Luis Obispo Emergency Communications will notify City departments of Plan and Emergency Operations Center activation, and to instruct them to mobilize should be made as follows:
The on-duty dispatchers (with the assistance of on-duty support staff) will:
Notify the San Luis Obispo City Manager and all department heads and have them report to the City’s Emergency Operations Center.
Alert all off-duty police, fire and public works personnel and have them report to assigned work areas.
Poll police and fire units and stations for damage assessment and available resources as needed based on location of incident.
Alert on-duty police and fire units and instruct them to begin Situation Reporting in the Situation Reporting Zones (SRZ) as needed based on location of incident.
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II. Response
A. Emergency Operations Center Locations:
The following are the EOC locations for an emergency event. (Note: These locations may be adjusted or changed depending on the location and specific circumstances of event).
EMERGENCY OPERATIONS CENTER (EOC)
Primary: San Luis Obispo City Fire Department
2160 Santa Barbara Ave.
San Luis Obispo, CA 93401
Secondary: Ludwick Community Center
864 Santa Rosa Street
San Luis Obispo, CA 93401
B. Emergency Operations Center – Levels of Activation
The number of City staff at the EOC will depend on the level of activation. The person authorizing the activation of the EOC will determine the Level of Activation. The Emergency Services Director or Deputy Emergency Services Director may change the activation level throughout the emergency as needed. The levels of activation are:
EOC LEVEL 1
A major disaster where local resources are overwhelmed. State and/or federal resources are required. A local emergency and a state of emergency will be proclaimed. A Presidential Declaration of Emergency or major disaster will be requested. The EOC will be staffed to the highest number of personnel possible or necessary.
EOC LEVEL 2
A moderate to severe emergency wherein local resources are not adequate and mutual aid may be required on a regional or even statewide basis. A local emergency and a state of emergency may be proclaimed by City Council and/or County. The EOC will be moderately staffed. EOC LEVEL 3
A minor to moderate incident wherein local resources is adequate and available. A local emergency may or may not be declared. The EOC will be minimally staffed.
C. Emergency Response Levels
Levels of response may vary due to differing perceptions of the incident by response personnel, based on their experience, training, capability, and the local response policy. In addition, the characteristics of the material, the nature of its release, and the vulnerability of the receptors (i.e., populations, ecosystems) may also influence the level of response.
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Emergency planning for a Hazardous Materials event is broken down into three levels:
Level 1, Severe Emergency: Total recall of all off-duty police, fire department personnel, and request the San Luis Obispo City Manager and all department heads and have them report to the City’s Emergency Operations Center.
Level 2, Escalating Emergency: Increased number of incidents due to a Hazardous Materials event. On-duty crews cannot keep up with calls; however, the incident can be handled by calling out all off-duty Fire Department employees and with the assistance on-duty fire, public works, and police units.
Level 3. Non-Emergency: Always in effect day-to-day routine operations. No excessive incident load, on-duty crews can handle all calls.
D. Situation Awareness Reporting
1. General
The priority upon Plan activation is situation reporting: the process of getting a complete and comprehensive picture of the damages caused by the hazardous materials event. Immediately after a hazardous materials spill/leak, situation reporting to the EOC by field units will be required. Continuing situation reporting throughout the incident is critically important and is the foundation on which EOC/field actions are based.
Situation Reports may become available from the other sources, i.e.:
General Public
News and social media
San Luis Obispo County Emergency Communications Center San Luis Obispo County Office of Emergency Services
City of San Luis Obispo Radio equipped field units
Caltrans
California Highway Patrol
SEMPRA (formerly known as Southern California Gas Company) San Luis Coastal Unified School District
Pacific Gas and Electric (PG&E)
Area medical centers
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The individual field Situation Reporting Groups within the Operations Section will conduct a field survey of the area or Situation Reporting Zone (SRZ). Early reports may include the following:
Rescue needs (estimated number trapped by leak/spill) Serious mass injuries/exposures (estimated number)
Deceased (estimated number)
Serious hazardous material spill(s) location and conveyance to other locations Any other critical emergency or situation observed
E. Situation Reporting Zones
In the event of a damaging event, the City of San Luis Obispo has been organized into four Situation Reporting Zones (SRZ’s). They are described as follows:
Zone 1: CENTRAL: is that area to the North of the intersection of Broad Street and Perkins Lane, West of the Union Pacific railroad, South of Mill Street from Broad St. to Pepper Street and East of Highway 101 from Madonna Road to Broad Street.
Zone 2: NORTH: Is that area to the North of Mill St. from Broad Street to Pepper Street and North of Monterey Street from Pepper Street to Fox Hollow Road exit off Highway 101.
Zone 3: WEST: is that area that is West of Broad Street and South of the Intersection of S Higuera Street and Bridge St.
Zone 4: EAST: is that area that is South of the intersection of Broad Street and Perkins Lane, East of the intersection of Tank Farm Road and Santa Fe Road and East of the Union Pacific railroad from the Meeting of Lawrence Drive and Garibaldi Avenue and South of Monterey Street Note: Where no spill/leak occurs within an SRZ, “no damage” reports are still required to insure complete intelligence.
F. Situation Zone Responsibilities
DEPARTMENT RESPONSIBILITY
Police Department Citywide survey for all encampments, and security needs Fire Department Citywide survey for damage, rescue, injuries, fire, and hazmat Public Works Citywide survey for streets, facilities and, parks damage Information Technology Citywide survey for communication and broadband damage Community Development Citywide survey of critical facilities for damage, structural damage, and posting of unsafe buildings
Utilities Citywide survey of freshwater and waste disposal systems PG&E Utilities Survey for condition of their infrastructure SLO Coastal Unified School District Survey for condition of their facilities and personnel
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Caltrans Jurisdictional for State highways
G. San Luis Obispo County Resources
The Office of Emergency Services (OES) coordinates all requests for assistance from San Luis Obispo County (beyond mutual aid agreements established for fire, law, medical, or public works resources). To request assistance from San Luis Obispo County, contact the Duty Officer at 805.781.1144.
The American Red Cross works together with the Care and Shelter Branch to identify and establish evacuation and general population shelter sites. In most cases the Care and Shelter Branch provides a supporting role to the American Red Cross.
III. Hazard Assessment
The City of San Luis Obispo Hazard Identification and Analysis process used the FEMA Threat and Hazard Identification and Risk Assessment Guide.
Department Responsibilities
Listed below are the potential emergencies or problems resulting from a damaging Hazardous Materials event. The exact circumstances of the event may dictate some flexibility and adjustments.
A. Hazard Assessment
1. Potential Threats
The increasing volume and variety of Hazardous Materials that are generated, stored, or transported within City of San Luis Obispo is a concern to public officials and the community. A Hazardous Materials Event may impact the health and safety the citizens of San Luis Obispo.
Several business’s use potentially Hazardous Materials where incidents may occur and have filed site-specific emergency response and evacuation plans. Also, several underground pipelines run through the City which carry flammable and hazardous liquids.
There are a variety of effects that may be caused by an uncontrolled release of hazardous materials. The effects on humans depend on the type and amount of material released, however they may include hazards that may be fatal if inhaled, swallowed, or absorbed through skin; some hazardous materials may cause burns to skin and eyes upon contact; material that catches on fire may produce irritating or poisonous gases; some materials may cause dizziness or suffocation. In addition to the direct human threat, hazardous materials or runoff from fire control may cause pollution and create fire or explosion hazards in sewer systems or other waterway areas. Transportation Emergencies
This plan covers hazardous material emergencies associated with transportation by highways, roads, surface streets, railroad, pipeline, or other means. Fixed Installation Emergencies
This plan covers hazardous materials emergencies occurring within any fixed installation storing, manufacturing, processing, utilizing, or disposing of Haz-Mat.
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2. Potential Range of Impacts
The vast majority of Hazardous Materials events may have little or no impact. However, Hazardous Materials events that are severe in nature may result in impacts ranging from evacuation to serious injuries to citizens and first responders.
EXCEPTION: This plan does not cover radiological emergencies resulting from direct operation of the Diablo Canyon Power Plant. Radiological emergencies resulting from the operation of the Diablo Canyon Power Plant are covered by the San Luis Obispo County/Cities Nuclear Power Plant Emergency Response Plan.
IV. Potential Impacts
This Section does not presume to predict the full range and depth of Hazardous Materials impacts. The following attempts to present the most likely impacts from a Hazardous Materials event occurring in or near the City of San Luis Obispo:
1. Leadership
2. Situation reporting
3. Evacuation
4. Shelter in Place
5. School disruptions
6. Fires
7. Multiple Casualties
8. Utilities – Natural Gas, Electricity and Sanitation
9. Transportation systems
10. Communication Disruptions
11. Emergency Public Information
These emergencies are discussed in detail below as a basis for planning and response to a Hazardous Materials event. This Plan does not presume to predict the full range and depth of Hazardous Materials event consequences. It does, however, attempt to reflect the most accurate estimate of the nature of emergencies resulting from a Hazardous Materials event occurring in, or threatening the City of San Luis Obispo. Any concerns or comments should be directed to the fire department for consideration.
1. Leadership
The strain on local government and its emergency response organization to command and coordinate the response to an extreme Hazardous Materials event could be immediate, severe, and overwhelming.
Out-of-county assistance from state, federal, mutual aid and private agencies will probably not be needed in anything but the most extreme situations.
2. Situation Reporting
A Hazardous Materials event may initiate many types of emergencies and damages simultaneously over a widespread area.
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This will overwhelm emergency resources and preclude the traditional direct response to each emergency.
Normal means for reporting emergencies via a 911-phone dependent system will probably be not lost to the public.
3. Evacuation
The purpose of evacuation is to move the population in an affected area away from the possible hazard. It is a protective action taken to avoid or reduce the public's exposure to hazardous materials.
Evacuation of the public may be indicated when there are:
Leaks involving unknown gases from large capacity storage containers. Explosives or large quantities of materials which could detonate or explode, damaging structures in the immediate area.
Leaks that cannot be controlled and are expected to continue leaking. Uncontrolled fires involving hazardous materials.
If it has been determined that evacuation is necessary, the following may be considered for evacuation:
Request Law Branch/law enforcement to determine area to be evacuated. Direct Law Branch/law enforcement to determine evacuation authority, routes, perimeters, and notification of other law enforcement agencies as appropriate. Contact American Red Cross to locate, activate and operate necessary Evacuation Centers and relay their location to the Law Branch and PIO. If the Emergency Alert System, or other form of public notification system is to be requested/used, direct PIO to develop evacuation message including reason for evacuation, areas affected, evacuation routes, and locations of evacuation centers. Direct Law Branch to implement evacuation, including follow up, verification, antilooting, and transportation assistance teams as necessary. Contact County Office of Emergency Services (through the Sheriff’s Department watch commander or dispatch) if Emergency Alert System, or other form of public notification, is to be requested or for any other special assistance or coordination.
4. Sheltering in Place
Sheltering In place is used when evacuating the public would cause greater risk than staying indoors, or when an evacuation cannot be performed ahead of the threat. Sheltering In place operate on the theory that toxic vapors pass over structures without moving inside them. Research and accident investigation indicate that staying indoors is often safer than evacuating during a toxic
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cloud release. However, sustained and continuous release may eventually filter into a structure and endanger the occupants. Sheltering In place is not a substitute for evacuation; it is another tool for emergency responders to use when evacuation may be unsafe, infeasible, or unwarranted. It can also be used in combination with evacuation to protect separate threatened areas or at different points during the emergency.
The Incident Commander or designee will act upon appropriate advice and recommendation from appropriate health and hazardous material personnel to shelter appropriate areas.
Shelter In place protection may be a viable option when:
The hazardous material has been identified and is a low to moderate health hazard. Personnel to assist with the evacuation are limited, and the hazardous evacuation areas cannot be properly managed.
The material has been totally released from its container and is quicklydissipating. The hazardous material is a migrating toxic vapor cloud, and the citizens are safer inside the building than they would be outside.
Short duration or solid or liquid leaks are present.
Migrating vapor clouds are low in toxicity and quantity. Vapor clouds form "puff" or migrating plume patterns, e.g., clouds that will quickly disperse and are not from a fixed, continuoussource. Leaks can be rapidly controlled at theirsource.
Sheltering means staying inside with all doors, windows, and ventilation systems closed. Sheltering is intended to reduce or eliminate any exposure to a hazardous materials plume.
5. School Disruptions
Schools would be immediately disrupted requiring them to shelter in place, evacuate or close.
6. Fires
Refer to Annex E, Fire Annex for additional information
7. Multiple Casualties
See Annex C, Multiple Casualty Incident of this Plan for additional information.
8. Utilities: Natural Gas, Electricity, Water, Sanitation Water System contamination may occur.
9. Transportation Systems
A Hazardous Materials event could disrupt normal transportation systems causing severe traffic management problems as well as delays to response, evacuation, and logistical support.
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10. Communication Disruptions
Telephone equipment, both hard wired and cell sites, could be adversely affected primarily by overloading (calls in and out of the area). Essential service lines will most likely survive and can typically be relied upon in implementing this Plan.
11. Emergency Public Information
During a Hazardous Materials event, the public will need basic emergency public information.
This information will be provided by the City of San Luis Obispo's Public Information Officer via:
SLO County OES Alert Sense
Emergency Broadcast Messages over the Emergency Alerting System (EAS) Social Media
AM/FM Radio Stations
Local network television
To avoid conflicting information, all public information should be provided by the City of San Luis Obispo Emergency Operation Center Public Information Officer.
V. Recovery
The City of San Luis Obispo has a Recovery Plan, is included the City of San Luis Obispo’s Emergency Operations Plan. The following points are a short Recovery.
A. Re-Entry
During transition into a recovery phase, areas affected by the Hazardous Materials should be inspected to determine if they are safe for public re-entry. Based on joint concurrence by the Unified Command Staff, state or federal representatives, re-entry will be authorized, and a Public Information message to that effect will be issued.
B. Demobilization
When response agencies are nearing completion of the last remaining life-safety Protective Action Missions, and when the Emergency Services Director (San Luis Obispo City Manager) or the Deputy Emergency Services Director (Assistant City Manager) determines that the disaster has entered a recovery phase, the command staff should develop a formal demobilization plan. Consideration should also be given to assigning appropriate agencies to conduct short term recovery operations (e.g., haz-mat removal, restoration of critical facilities, utilities, and communications, and tending to the needs of the homeless and displaced, etc.)
The City of San Luis Obispo Emergency Operations Center should be downgraded as an Emergency Operations Center. The Emergency Operations Center will then become a Recovery Operations Center (ROC). It is desirable to attempt to restore departmentsto their normal working routine and environment
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as soon as possible. The Unified Command Staff, as well as other City of San Luis Obispo agencies, will be heavily involved in short and long-term recovery operations.
C. Final Report and Activity Log
All department heads from the City of San Luis Obispo departments involved in the Hazardous Materials event response will be required to complete a narrative report and a master activity log. The narrative report briefly describes the primary responsibility, the protective action missions performed and the total staff hours of involvement by the agency during the emergency phase of the Hazardous Materials event.
The master activity log documents names and times of agency personnel involved in a mission, equipment and supplies used, and any contracts with a private vendor to support emergency operations. Most of this information can be extrapolated from individual activity logs used by team leaders during the emergency (ICS 214, Emergency Operations Center messages, Emergency Operations Center activity logs).
A copy of the narrative report and activity logs should be forwarded to City Hall as soon as possible and will be part of the official record of the Hazardous Materials event disaster.
VI. Plan Administration
A. Plan Adoption
This is the official San Luis Obispo City Plan for Responding to a Hazardous Materials event occurring in, or threatening, the City of San Luis Obispo.
B. Purpose
The purpose of this Plan is to establish the City of San Luis Obispo's, command authority, responsibilities, and respond to the effects of a Hazardous Materials event affecting the City of San Luis Obispo. The priority of emergency response to a Hazardous Materials event shall be to minimize loss of life and property. The Plan is designed to unify all response agencies under the Incident Command System (ICS) to best utilize joint resources and more effectively minimize damage to the environment, life and property caused by the effects of a Hazardous Materials event.
C. Authorities
See Plan Summary, for a listing of all authorities and references.
D. Scope
1. Relationship with Other Plans
This Plan, a component of the City of San Luis Obispo’s Emergency Operations Plan and is primarily intended to serve as a stand-alone response Plan for all effects associated with a Hazardous Materials event. Procedures within this Plan solely address emergency response and short-term recovery. The City of San Luis Obispo Hazardous Materials Response Plan is compatible with San Luis Obispo County, federal and state Emergency Response Plans. Should this type of event come about as the result of another disaster, that Disaster Plan will supersede this Plan.
2. Jurisdictional Factors
This plan encompasses the jurisdictional limits of the City of San Luis Obispo. Copies of this Plan have been sent to the Santa Luis Obispo County Office of Emergency Services, incorporated cities, San Luis Coastal Unified School District, and locally based federal, state, and military institutions for informational and coordination purposes.
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E. Revision Page
This Section is for Plan Holders to record the posting of each Official Plan Revision made by the City of San Luis Obispo. Please enter the revision number, the pages, the date the revision was posted, and the name of the person posting the revision.
Revision # Revision Title Page Number
Revised Date Name
1-22 2022 Emergency Plan Update None 01/01/2022 Aggson
City of San Luis Obispo
Emergency Operations Plan
Multiple Casualty Incidents
ANNEX C
Developed for:
Keith Aggson
Fire Chief
City of San Luis Obispo
Fire Department
San Luis Obispo, CA.
Developed by:
David L. Mathe
Disaster Leadership and
Preparedness Advisor
Nipomo, CA.
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FORWARD
Annex C, City of San Luis Obispo Multiple Casualty Incident Plan addresses the City of San Luis Obispo's response to a Multiple Casualty Incident event. Preparedness measures and procedures concerning the policy and operations of the City of San Luis Obispo Emergency Organization are contained herein.
Coordinated Response
It is recognized that if a Multiple Casualty Incident event impacts the City of San Luis Obispo and is regional in nature, Unified Command will be responsible for coordinating the response.
ICS/SEMS/NIMS
The City of San Luis Obispo has adopted the Incident Command System (ICS), the Standardized Emergency System (SEMS), and the National Incident Management System (NIMS) as the emergency organization and the emergency management system for response to a damaging Multiple Casualty Incident impacting the City of San Luis Obispo.
Unified Incident Command Authority
In the event of a Multiple Casualty Incident, the Fire Chief will assume the position of Unified Incident Commander.
In the event the Fire Chief is not available, the following chain of command is provided to identify authorized alternates to fill the City of San Luis Obispo's position as Incident Commander.
No. 1 – The Deputy Fire Chief or on-duty on Duty Battalion Chief No. 2 – The on-duty Fire Person as appointed by the Fire Chief No. 3 – The Chief of Police or highest ranking on-duty Police Officer The Unified Incident Commander will:
Alert the San Luis Obispo City Manager as to the severity of the incident.
Emergency Operations Center Leadership
The City Manager is the Emergency Services Director. The Assistant City Manager is the Deputy Emergency Services Director, and the Deputy City Manager is the alternate.
Persons with Access and Functional Needs
It is the intent of the City of San Luis Obispo to ensure that Persons with Functional and Access Needs have equal services that are provided to the citizens of San Luis Obispo and are a priority during an emergency. _______________________
Keith Aggson
Fire Chief
San Luis Obispo Fire Department
Date: 01/01/2022
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Multiple Casualty Incident
Table of Contents
Section Page
Forward 2
Table of Contents 3
I. Essentials 4
A. Initiating Event 4
B. Plan Activation 4
C. Initial Alerting
II. Response 5
A. Emergency Operations Center Locations 5
B. Emergency Operations Center-Levels of Activation 5
C. Emergency Response Levels 6
D. Mass Casualty Event Levels of Activation 6
E. Transportation of Injured 7
F. Handling the Deceased 7
G. Situation Awareness Reporting 7
H. Situation Reporting Zones 8
I. Situation Zone Responsibilities 8
J. San Luis Obispo County Resources 9
III. Hazard Assessment 10
A. Hazard Assessment 10
IV. Potential Impacts 10
1.Leadership 10
2.Situation Reporting 10
3. Evacuation 10
4. Utilities—Natural Gas—Electric—Water—Sanitation 10
5.Transportation System 10
6. Communications Disruptions 10
7. Emergency Public Information 10
V. Recovery 12
A. Re-entry 12
B. Demobilization 12
C. Final Report and Activity Log 12
VI. Plan Administration
A. Plan Adoption 13
B. Purpose 13
C. Authorities 13
D. Scope 13
E. Plan Revisions 14
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I. Essentials
A. Initiating Event
A report of a Multiple Casualty Incident is the initiating event that alerts the public and City of San Luis Obispo. The focal point for reporting initial Multiple Casualty Incident is the City of San Luis Obispo’s Emergency Communication Center (dispatch).
B. Plan Activation
It is the policy of the City of San Luis Obispo that a Multiple Casualty Incident, as referenced in this Plan, and in the judgment of the City Manager, Fire Chief or Police Chief, or their designee, warrants activation of this plan.
If confirmed injuries are brought to the attention of the City of San Luis Obispo Emergency Communications Center, contact with the Unified Incident Commander (or authorized alternate) should be attempted. If contact is possible, the Unified Incident Commander or alternate would be advised of the situation, including initial reports.
Additionally, if contact with the Unified Incident Commander or any authorized alternate cannot be made, the onduty Fire Officer or highest-ranking Police Officer may recommend Plan activation.
Unified Command will provide leadership of a Multiple Casualty Incident with the Fire Chief, Deputy Fire Chief or on duty Battalion Chief providing guidance to the Unified Command Staff.
C. Initial Alerting
Upon Plan activation, the City of San Luis Obispo Emergency Communications will notify City departments of Plan and Emergency Operations Center activation, and to instruct them to mobilize should be made as follows:
The on-duty dispatchers (with the assistance of on-duty support staff) will:
Notify the City of San Luis Obispo City Manager and all department heads and have them report to the City’s Emergency Operations Center.
Alert all off-duty police, fire, and public works of the incident. Poll police and fire units and stations available resources.
II. Response
A. Emergency Operations Center Locations:
The following are the EOC locations for an emergency event. (Note: These locations may be adjusted or changed depending on the specific circumstances of event).
EMERGENCY OPERATIONS CENTER (EOC)
Primary: San Luis Obispo City Fire Department
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2160 Santa Barbara Ave.
San Luis Obispo, CA 93401
Secondary: Ludwick Community Center
864 Santa Rosa Street
San Luis Obispo, CA 93401
B. Emergency Operations Center – Levels of Activation
The number of City staff at the EOC will depend on the level of activation. The person authorizing the activation of the EOC will determine the Level of Activation. The Emergency Services Director can, and should, change the activation level throughout the emergency as needed. The levels of activation are:
EOC LEVEL 1
A major disaster wherein local resources in or near the impacted area are overwhelmed and extensive state and/or federal resources are required. A local emergency and a state of emergency will be proclaimed. A Presidential Declaration of Emergency or major disaster will be requested. The EOC will be staffed to the highest number of personnel possible or necessary. EOC LEVEL 2
A moderate to severe emergency wherein local resources are not adequate and mutual aid may be required on a regional or even statewide basis. A local emergency will be proclaimed, and a state of emergency might be proclaimed by City Council and/or County. The EOC will be moderately staffed. EOC LEVEL 3
A minor to moderate incident wherein local resources is adequate and available. A local emergency may or may not be declared. The EOC will be minimally staffed.
Note: Upon activation of the City of San Luis Obispo’s Emergency Operations Center, contact will be established with the San Luis Obispo County Office of Emergency Services.
C. Emergency Response Levels
Emergency response for Multiple Casualty Incident emergencies is broken down into three levels:
Level 1, Severe Emergency: Total recall of all off-duty police, fire department personnel, and request the San Luis Obispo City Manager and all department heads report to the City’s Emergency Operations Center. Level 2, Escalating Emergency: Increased number of incidents due to a Multiple Casualty Incident. Onduty crews cannot keep up with calls; however, the incident can be handled by calling out all off-duty Fire Department employees and with the assistance on-duty fire and police units. Level 3, Non-Emergency: Always in effect day-to-day routine operations. No excessive incident load to on-duty crews.
D. Mass Casualty Event—EMSA Levels of Activation
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LEVEL I 3-10 patients
A suddenly occurring event that has the potential to overwhelm any part of the EMS system and/or the number of patients is greater than can be handled by the usual initial response. Duration of the incident is expected to be less than 1 hour. Examples: Motor vehicle accident, tour bus, etc. LEVEL II Greater than 11 patients
A suddenly occurring event that has the potential to overwhelm any part of the EMS system and/or has the need for additional resources. The medical mutual aid system may be activated. An adequate number of additional ambulances are not likely to be immediately available, creating a delay in transporting patients.
The duration of incident is expected to be greater than 1 hour.
E. Transportation of the Injured
Calculation of the required number of Ambulances
This guideline is meant to provide general guidance to determine the initial estimate for the number of transport ambulance units required to respond to a MCI based on the number of immediate patients. As a determination of the number of delayed and minor patients is made, additional ambulances or other transport vehicles, such as a bus, may be required.
The request for additional transport vehicles, such as ambulance, bus, etc. should be made as early as possible.
A general rule-of-thumb for determining how many ambulances should initially be requested by first-arriving personnel can be calculated using the following formula:
REQUIRED AMBULANCES = _ NUMBER OF IMMEDIATE PATIENTS + Plus One (1) DIVIDED BY TWO (2)
Example: Ten (10) immediate patients + 1 = Six (6) ALS units/ambulances 2 AIR UNITS=Consider early polling, activation, and integration into transportation plan! F. Handling the Deceased
Sheriff-Coroner directs the on-site morgue operations.
If it becomes necessary to move bodies in order to accomplish rescue/extrication and/or treatment of casualties, protect the health and safety of others, or to prevent further harm to the bodies, the following procedures should be followed:
Do not remove any personal effects from the bodies.
Tag the bodies with approved triage tags to indicate death. Bodies must always be secured and safeguarded; personnel should be assigned to monitor morgue areas.
No variations to these procedures are authorized without the approval of the Morgue Manager,
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Sheriff-Coroner, or theirrepresentative.
G. Situation Awareness Reporting
1. General
The priority upon Plan activation is situation reporting: the process of getting a complete and comprehensive picture of the injuries caused by the event. Immediately after a Multiple Casualty Incident, situation reporting may be minimal. It is recognized that complete injury intelligence may take several hours to several days to get a complete and stable citywide assessment. Continuing situation reporting is critically important and is the foundation on which EOC/field actions are based every effort must be made to immediately initiate a field survey within a Situation Reporting Zone (SRZ) and to gather the best available information, and report that information through channels to the City of San Luis Obispo EOC as soon as possible.
Situation Reports may become available from the other sources, i.e.:
General Public
News and social media
San Luis Obispo County Sheriff’s Emergency Communications Center County of San Luis Obispo Office of Emergency Services City of San Luis Obispo Radio equipped field units
Caltrans
California Highway Patrol
SEMPRA (formerly known as Southern California Gas Company) Area Medical Centers
San Luis Obispo Coastal Unified School District
Pacific Gas and Electric (PG&E)
The individual field Situation Reporting Groups within the Operations Section will conduct a field survey of an area or Situation Reporting Zone (SRZ). Early reports may include the following:
Rescue needs (estimated number trapped)
Serious mass injuries (estimated number)
Deceased (estimated number)
Damaging Multiple Casualty Incident
Serious hazardous material spills affecting civilians Any other critical emergency or situation observed
Note: Where no injuries occur within an SRZ, “no injury” reports are still required to insure complete incident intelligence.
H. Situation Reporting Zones
In the event of a damaging event, the City of San Luis Obispo has been organized into four Situation Reporting Zones (SRZ’s). They are described as follows:
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Zone 1: CENTRAL: is that area to the North of the intersection of Broad Street and Perkins Lane, West of the Union Pacific railroad, South of Mill Street from Broad St. to Pepper Street and East of Highway 101 from Madonna Road to Broad Street.
Zone 2: NORTH: Is that area to the North of Mill St. from Broad Street to Pepper Street and North of Monterey Street from Pepper Street to Fox Hollow Road exit off Highway 101.
Zone 3: WEST: is that area that is West of Broad Street and South of the Intersection of S Higuera Street and Bridge St.
Zone 4: EAST: is that area that is South of the intersection of Broad Street and Perkins Lane, East of the intersection of Tank Farm Road and Santa Fe Road and East of the Union Pacific railroad from the Meeting of Lawrence Drive and Garibaldi Avenue and South of Monterey Street Note: Where no injury occurs within an SRZ, “no injury” reports are still required to insure complete injury intelligence.
I. Situation Zone Responsibilities
DEPARTMENT RESPONSIBILITY
Police Department Citywide survey for all encampments, and security needs Fire Department Citywide survey for rescue, injuries, and fire Public Works Citywide survey for streets, facilities and, parks damage Information Technology Citywide survey for communication and broadband damage Community Development Citywide survey of critical facilities for damage, structural damage, and posting of unsafe buildings
Utilities Citywide survey of freshwater and waste disposal systems PG&E Utilities Survey for condition of their infrastructure SLO Coastal Unified School District Survey for condition of their facilities and personnel Caltrans Jurisdictional survey for State highways
J. San Luis Obispo County Resources
The Office of Emergency Services (OES) coordinates all requests for assistance for San Luis Obispo County (beyond mutual aid agreements established for fire, law, medical, or public works resources). To request assistance from San Luis Obispo County, contact the Duty Officer at 805.781.1144.
III. Hazard Assessment
The City of San Luis Obispo Hazard Identification and Analysis process used the FEMA Threat and Hazard Identification and Risk Assessment Guide.
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Responsibilities
Listed below is a general assessment that may result from a Multiple Casualty Incident. The exact circumstances of Multiple Casualty Incident event may dictate some flexibility and adjustments.
A. Hazard Assessment
1. Potential Threats
The potential for a Multiple Casualty Incident in the City of San Luis Obispo always exists.
Surface Roadways
US 101 is heavily traveled with trucks, private cars, and passenger buses. Highways 227 and 1 are regular truck routes, carries automobile traffic and tour bus traffic.
Railway
The coast route of the Union Pacific Railroad passes through the City of San Luis Obispo. The line carries several northbound and southbound freight trains every day. Passenger service is currently limited to one northbound and one southbound train daily.
Air
In addition to flights in and out of the San Luis Obispo County Regional Airport, McChesney Field, commercial and private air traffic passes over the City of San Luis Obispo. Military aircraft utilizes Vandenberg Air Force Base. As a result, the potential exists for a Multiple Casualty Incident that could quickly overrun the capabilities of the City of San Luis Obispo’s fire departments.
2. Potential Range of Impacts
A Multiple Casualty Incident that occurs in a heavily populated residential area can result in considerable loss of life and property.
IV. Potential Impacts
The following potential emergencies that may be caused as a result of a Multiple Casualty Incident impacting this City of San Luis Obispo are:
1. Leadership
2. Situation Reporting
3. Evacuation
4. Utilities
5. Transportation Systems
6. Communication Disruptions
7. Emergency Public Information
This Plan does not presume to predict the full range and depth of a Mass Casualty Incident. It does, however, attempt to reflect the most accurate estimate of the nature of emergencies or complications resulting from a Mass Casualty Incident occurring in or threatening the City of San Luis Obispo.
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1. Leadership
The strain on local government and its emergency response organization to command and coordinate the response to a Multiple Casualty Incident could be immediate, severe, and overwhelming.
Out-of-county assistance from state, federal, mutual aid and private agencies will probably not be needed in anything but the most extreme situations.
2. Situation Reporting
A Multiple Casualty Incident may initiate many types of emergencies and injuries simultaneously over a widespread area.
This overwhelms emergency resources and preclude the traditional direct response to each emergency.
3. Evacuation
The widespread evacuation of this community based on a Multiple Casualty Incident is a very remote possibility.
4. Utilities
Normal utility systems may be disrupted for short periods of time because of a Multiple Casualty Incident secondarily to another disaster (earthquake/haz-mat).
5. Transportation Systems
A Multiple Casualty Incident could disrupt normal transportation systems causing severe traffic management problems as well as delays to response, evacuation, and logistical support.
6. Communication Disruptions
Telephone equipment, both hard wired and cell sites, could be adversely affected primarily by overloading (calls in and out of the area), and complicated by condition of equipment.
7. Emergency Public Information
During a Multiple Casualty Incident, the public will need basic emergency public information. This information will be provided by the City of San Luis Obispo's Public Information Officer via:
SLO County OES Alert Sense
Emergency Broadcast Messages over the Emergency Alerting System (EAS) Social Media
AM/FM Radio Stations
Local network television
V. Recovery
The City of San Luis Obispo has a Recovery Plan, part 4, of the City of San Luis Obispo’s Emergency Operations Plan.
The following points are a short overview of items covered in more detail in that document.
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A. Re-Entry
During transition into a recovery phase, areas affected by the Multiple Casualty Incident should be inspected to determine if they are safe for public re-entry. Based on joint concurrence by the Unified Command Staff, state or federal representatives, re-entry will be authorized, and an Emergency Alert System (EAS) message to that effect will be issued.
B. Demobilization
When response agencies are nearing completion of the last remaining life-safety Protective Action Missions, and when the Emergency Services Director (City of San Luis Obispo City Manager) or the Deputy Emergency Services Director (Assistant City Manager) determines that the disaster has entered a recovery phase, the command staff should develop a formal demobilization plan. Consideration should also be given to assigning appropriate agencies to conduct short term recovery operations (e.g., debris removal, restoration of critical facilities, utilities, and communications, and tending to the needs of the homeless and displaced, etc.) The City of San Luis Obispo Emergency Operations Center should be downgraded as an Emergency Operations Center. The Emergency Operations Center will then become a Recovery Operations Center (ROC). It is desirable to attempt to restore agencies to their normal working routine and environment as soon as possible. The Unified Command Staff, as well as other City of San Luis Obispo agencies, will be heavily involved in short and long-term recovery operations.
C. Final Report and Activity Log
All department heads from the City of San Luis Obispo departments involved in the Multiple Casualty Incident response will be required to complete a narrative report and a master activity log. The narrative report briefly describes the primary responsibility, the protective action missions performed and the total staff hours of involvement by the agency during the emergency phase of the Multiple Casualty Incident. The master activity log documents names and times of agency personnel involved in a mission, equipment and supplies used, and any contracts with a private vendor to support emergency operations. Most of this information can be extrapolated from individual activity logs used by team leaders during the emergency (ICS 214, Emergency Operations Center messages, Emergency Operations Center activity logs). A copy of the narrative report and activity logs should be forwarded to the Plans Section as soon as possible and will be part of the official record of the Multiple Casualty Incident disaster.
VI. Plan Administration
A. Plan Adoption
This is the official City of San Luis Obispo Plan for Responding to a Multiple Casualty Incident occurring in, or threatening, the City of San Luis Obispo. The Plan's responsibilities and authorities are effective as indicated below.
B. Purpose
The purpose of this Plan is to establish the City of San Luis Obispo's response organization, command authority, responsibilities, functions, and interactions required to mitigate the effects of a Multiple Casualty Incident affecting the City of San Luis Obispo. The priority of emergency response to a damaging event shall be to minimize loss of life and property. Although focusing primarily on the City of San Luis Obispo's response, this Plan also identifies other
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local, county, state, federal and private sector responsibilities. The Plan is designed to unify all response agencies under the Incident Command System (ICS) to best utilize joint resources and more effectively minimize any impacts to life and property caused by the effects of a Multiple Casualty Incident.
C. Authorities
See the Plan Summary, for a listing of all authorities and references.
D. Scope
1. Relationship with Other Plans
This Plan, a component of the City of San Luis Obispo’s Emergency Operations Plan and is primarily intended to serve as a stand-alone Multiple Casualty Incident Response Plan. Procedures within this Plan address emergency response and short-term recovery. The City of San Luis Obispo Multiple Casualty Incident is compatible with other city, federal, county and state emergency response plans. Should this type of event come about as the result of another disaster, that Disaster Plan will supersede this Plan.
2. Jurisdictional Factors
This plan encompasses the City of San Luis Obispo jurisdictional limits of the City of San Luis Obispo. Copies of this Plan have been sent to the San Luis Obispo County Office of Emergency Services, incorporated cities, San Luis Coastal Unified School District, and locally based federal, state, and military institutions for informational and coordination purposes.
E. Revision Page
This Section is for Plan Holders to record the posting of each Official Plan Revision made by the City of San Luis Obispo. Please enter the revision number, revision title, page number revised date the revision was posted and the name of the person posting the revision.
The format for numbering revisions shall be a sequential number followed by the last two digits of the current calendar year (e.g., #1-15, #2-15, and so on). New sequential revision numbers will begin each January 1.
Revision # Revision Title Page Number Revised Date Name 1-22 2022 Emergency Plan Update None 01/01/2022 Aggson