3 NOW, THEREFORE, IT IS AGREED:
1. Services Components
The City agrees to provide personnel, equipment, materials, and supervision required to respond to structure and other hostile fires, medical emergencies, disaster response, and other agreed upon incidents in the Service Area, which is the campus core of the University. The specific services shall be more thoroughly outlined as follows:
Attachment A Services Performed
Attachment B Scope of Service
Attachment C Service area
Attachment D San Luis Obispo City and Cal-Fire Response to Incidents within University Contract Service Area
Attachment E Operational Plan and Agreement for Automatic Aid All services shall be provided in compliance with applicable federal and state laws and regulations, or in the absence of such laws or regulations, in compliance with recognized performance standards for similar services. The City shall respond, within its capacity, to provide services upon being notified by the University. Nothing in this Agreement shall be construed to waive, limit, or impair any defenses, rights, duties, obligations or immunities available to the parties by statute, at law or in equity, or otherwise, in the performance or provision of fire protection and emergency services activities, including under the California Environmental Quality Act (CEQA).
2. Difference in Conditions
The University and City recognize differences in design, building and fire code application in the City and on the Cal Poly campus. The California State Fire Marshal has jurisdiction over State property and is responsible for the compliance of facilities and operations with applicable fire and safety codes as well as fire safety design of facilities and supporting infrastructure. The City of San Luis Obispo fire and emergency response resources have been designed to operate within the City. Operations on the campus may be at a disadvantage when conditions such as, but not limited to, accessibility, fire flows, hydrant locations, fixed fire protection systems, and alarms systems are different than conditions within the City of San Luis Obispo. The City and University seek opportunities to collaborate to minimize operational disadvantages when possible; however, neither the University nor the California State Fire Marshal relinquishes their rights and privileges to the City regarding fire and safety codes that apply to the University.
3. Administration
a. University The term "University" shall include the State of California, the Board of Trustees of the California State University, California Polytechnic State University, San Luis Obispo, all Auxiliary Organizations, each of their officers, officials, employees, authorized representatives, agents, directors, and volunteers. b. Unified Command In general, emergency operations on the University campus shall be
4 conducted through unified command between the City and the University. c. Cooperation To facilitate the performance of the services components (above), it is agreed that the City and University shall fully cooperate with each other, including but not limited to the following:
(1) The University will cooperate with the City in assisting with the training of City personnel for familiarization of, and access to, all facilities of the University. (2) University employees, equipment, and supplies (such as trade persons, police, hazardous materials technicians, heavy equipment, emergency management personnel etc.) shall be available for assistance to the City in mitigating emergencies. (3) City personnel shall, upon identification of a life safety and/or fire hazard within the service area not already known to the University, notify the designated University contact and/or University Police Watch Commander. The City's Battalion Chief shall maintain close contact with the University when the City is operating (emergency or non-emergency) on campus.
(4) The University will make every effort to notify the agency providing Dispatch services for the City Fire Department of changes in the following areas: access points, road conditions and closures (major thoroughfares only), new buildings or changes in building use, major events and significant changes in hazardous materials storage or use as soon as possible and will confirm in writing.
(5) The City will continue to conduct training, provide advice and assistance to the University with issues, such as fire prevention, water system, and hydrant maintenance.
The City, when requested by the University, will act as a Technical Specialist on hazardous materials and fire prevention concerns.
d. Personnel Status While involved in the execution of this Agreement, regularly employed personnel of the City and the University shall remain employees of their respective agencies, and shall remain subject to the rules and regulations of their own agency in all matters of employment, including but not limited to benefits, medical and life insurance, and worker's compensation insurance.
4. Compensation
Compensation for services is calculated based on the primary factor that influences fire, medical and rescue service delivery: campus population. The University will compensate the City for students that reside on-campus in University housing at a different rate than for students that do not reside on campus according to the schedule below. For purposes of this Agreement, the final fall quarter adjusted census information will be used. This census information is reported by the University approximately three to four weeks after the start of the fall quarter. The Fall 2017 adjusted census population as reported by the University was 7,667 University campus residents and 20,801 total full-time equivalent students (FTEs). To smooth reimbursement rates, this census population will lag one year.
5 Additionally, the fee will be adjusted annually, starting July 1, 2019, based upon the regional Consumer Price Index (CPI) by averaging the CPIs of Los Angeles and San Francisco. For 2017 the average 2016-17 CPI between the Los Angeles and San Francisco is 3.01% as areas as shown in Attachment F.
Campus Population Per Capita Payment Schedule
Contract Year 1
(2018/19)
Contract
Year 2
(2019/20)
Contract
Year 3
(2020/21)
Contract
Year 4
(2021/22)
Contract
Year 5
(2022/23)
Fee per University
student residing oncampus
$25.00 Adjusted
per CPI
Adjusted
per CPI
Adjusted
per CPI
Adjusted
per CPI
Adjusted Fall census 7,667
(2017)
As reported
in 2018
As
reported
in 2019
As
reported in
2020
As
reported
in 2021
Subtotal $191,675
Fee per University
student population
not residing on
campus
$7.95 Adjusted
per CPI
Adjusted
per CPI
Adjusted
per CPI
Adjusted
per CPI
Adjusted Fall census 13,134 (2017) As reported
in 2018
As
reported
in 2019
As
reported in
2020
As
reported
in 2021
Subtotal $104,415
TOTAL $296,090
The University will pay City in accordance with the above schedule. These annual sums will be paid in four equal installments in advance each quarter beginning July 1 for the duration of the Agreement. In addition, the University will pay the City at the end of each contract year for additional services as defined in Attachment A section 7, for services requested and received by the University.
5. Term
The term for this Agreement shall be five years, commencing July 1, 2018 and expiring June 30, 2023, and will include an option for up to two three-year contract extension periods. Prior to the expiration of this Agreement, the parties agree to meet and discuss renewal of this Agreement, if notsoonerterminated asprovided herein.
6. Reports
The City will provide a monthly written report to the University identifying emergency response activities to the Cal Poly campus in accordance with all applicable local, state, and federal privacy laws.
7. Termination
6 Either party, upon six (6) months advance written notice, may terminate this agreement.
8. Indemnification
The City shall defend, indemnify, hold harmless and protect the State of California, the Trustees of the California State University, California Polytechnic State University, San Luis Obispo, all Auxiliary Organizations, and each of their officers, officials, employees, authorized representatives, agents, and volunteers from and against any and all costs, damages, expenses, liability, losses of every nature arising out of or in connection with City's (including any subcontractor, anyone directly or indirectly employed by anyone for whose acts any of them may be liable) performance hereunder or failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct oftheUniversity. Nothing in this Agreement is intended to create duties or obligations to or rights in third parties not parties to this contract or affect the legal liability of either party by imposing any standard of care respecting emergency services different from the standard of care imposed by law. It is understood and agreed that neither City, nor any officer or employee thereof is responsible for any damage or liability occurring by reason of anything done or omitted to be done by the University under or in connection with any work, authority or jurisdiction delegated to the University under this Agreement.
It is also understood and agreed that University shall defend, indemnify and save harmless the City, all officers and employees from all claims, suits or actions of every name, kind and description brought for or on account of injuries to or death of any person or damage to property resulting from anything done or omitted to be done by the University under or in connection with any work, authority or jurisdiction delegated to the University under this Agreement except as otherwise provided by statute.
The University shall defend, indemnify, hold harmless and protect the City, and its officers, employees, representatives, agents and volunteers from and against any and all cost, damage, expense, liability, loss of every nature arising out of or in connection with University's performance hereunder or failure to comply with any of its obligations contained in this Agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the City.
9. Insurance Requirements
The City shall not commence Work until it has obtained all the insurance required in this Contract, and such insurance has been approved by the CSU. a. Policies and Coverage
(1) The City shall obtain and maintain the following policies and coverage:
(i) Comprehensive or Commercial Form General Liability Insurance, on an occurrence basis, covering Work done or to be done by or on behalf of the City and providing insurance for bodily injury, personal injury, and property damage (2) The City also may be required to obtain and maintain the following policies and coverage:
7 (i) Other Insurance by agreement between the Trustees and the City. b. Verification of Coverage
The City shall submit original certificates of insurance and endorsements to the policies of insurance required by the Contract to the Trustees as evidence of the insurance coverage. The Trustees reserve the right to require the City to furnish the Trustees complete, certified copies of all required insurance policies.
c. Insurance Provisions
Nothing in these insurance provisions shall be deemed to alter the indemnification provisions in this Agreement. The insurance policies shall contain, or be endorsed to contain, the following provisions.
(1) For the general and automobile liability policies, the State of California, the Trustees of the California State University, the University, their officers, employees, representatives, volunteers, and agents are to be covered as additional insureds. (3) Each insurance policy required by this section shall state that coverage shall not be canceled by either the City or the insurance carrier, except after thirty (30) Days prior written notice by certified mail, return receipt requested, has been given to the Trustees. (4) The State of California, the Trustees of the California State University, the University, their officers, employees, representatives, volunteers, and agents shall not by reason of their inclusion as additional insureds incur liability to the insurance carriers for payment of premiums for suchinsurance.
d. Amount of Insurance
(2) For any claims related to the Work, the City’s insurance coverage shall be primary insurance as respects the State of California, the Trustees of the California State University, the University, their officers, employees, representatives, volunteers, and agents. Any insurance or self-insurance maintained by the State of California, the Trustees of the California State University, the University, their officers, employees, representatives, volunteers, and agents shall be in excess of the City’s insurance and shall not contribute with it.
(1) The City of San Luis Obispo has elected to be self-insured for its general liability, vehicle liability, workers’ compensation and property exposures through the California Joint Powers Insurance Authority. As a member of the California Joint Powers Insurance Authority, the City of San Luis Obispo is included in this self-insured program. And shall provide coverage in amounts not less than the following:
(i) Comprehensive or Commercial FormGeneral Liability Insurance--Limits of Liability $2,000,000 General Aggregate
$1,000,000 Each Occurrence--combined single limit for bodily injury and property damage.
8 Police Chief
California Polytechnic State University
San Luis Obispo, CA 93407
City:
Fire Chief
San Luis Obispo City Fire Department 2160 Santa Barbara Ave.
San Luis Obispo, CA 93401-5240
University:
Any notice required to be given pursuant to the terms and provisions of this Agreement shall be in writing and shall be sent by certified or registered mail to the:
The University recognizes there will be priorities that will dictate the City's capabilities.
Subsequent to prioritizing emergencies based on life safety, the City will deliver available resources to assist the University in its mitigation efforts. If additional emergency response resources are needed, they will be accessed through the Mutual Aid system already in place.
11. Notices
10. Priorities
e. Miscellaneous
(1) Any deductible under any policy of insurance required in this Contract shall be City’s liability.
(2) Acceptance of certificates of insurance by the Trustees shall not limit the City’s liability under the Contract.
(3) In the event the City does not comply with these insurance requirements, the Trustees may, atitsoption, provide insurance coverage to protect the Trustees. The cost of the insurance shallbepaidbythe City and, if prompt payment is not received, may be deducted from Contract sums otherwise due the City.
(4) If the Trustees are damaged by the failure of City to provide or maintain the required insurance, the City shall pay the Trustees for all such damages. (5) The City’s obligations to obtain and maintain all required insurance are non-delegable duties under this Contract.
(ii) Workers’ Compensation limits as required by law with Employers Liability limits of $1,000,000.
9 CAL FIRE
By:___________________________
Scott Jalbert, Chief
SAN LUIS OBISPO COUNTY
By:__________________________
County Board of Supervisors
Heidi Harmon, Mayor
By:
CITY OF SAN LUIS OBISPO
Dru Zachmeyer
Administration & Finance
By:
BOARD OF TRUSTEES OF THE
CALIFORNIA STATE UNIVERSITY
IN WITNESS THEREOF, City, County, Cal Fire, and University have executed this Agreement as follows:
This Agreement represents the entire Agreement between the City and the University, and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may be amended only by written instrument, signed by both City and University.
All provisions of this Agreement are expressly made conditions. This Agreement shall be governed by the laws of the State of California.
12. Entire Agreement
County Administrative Officer
1055 Monterey Street
San Luis Obispo, CA 93408
Fire Chief
635 N. Santa Rosa Street
San Luis Obispo, 93405
Cal Fire:
County:
10 ATTACHMENT A
SERVICES PERFORMED
1. Fire Suppression
City shall provide personnel, equipment, materials and supervision for suppression of structure and other hostile fires on the campus core (Service Area) of the University, as available.
Fire suppression shall include those universally accepted activities, which bring a hostile fire under control and render the property safe from further damage.
Fires to be suppressed shall include (but are not limited to): structure, rubbish, trash container, automobile, vegetation adjacent to structure and other such fires which are evaluated from the initial report to be of significance or beyond the capabilities of the University's response.
2. Extrication/Rescue Emergencies
City shall provide personnel, materials, equipment and supervision for emergency extrication of students, faculty, staff, guests, and visitors on the campus core (Service Area) of the University, as available.
Rescue includes: extrication of trapped persons from vehicles, machinery, cave-ins, structure collapses, confined spaces, fire, and other significant situations, which may require assistance. The City will provide emergency medical treatment for rescue situations, as it is available.
The City's response to elevator problems will be limited to situations where the University has determined that an emergency exists.
3. Fire Alarms
The University shall maintain all campus alarm systems. University personnel will evaluate a reporting alarm prior to notifying City dispatch. The City shall respond one engine "Code 3" and one engine "Code 2" to water flow alarms in buildings with sprinkler systems. The University will screen all other alarms and will notify the City when confirmation is made that a fire or other emergency is in progress or likely.
4. Pre-Hospital Emergency Care
University has established an Emergency Medical Dispatch (EMD) program that will determine the priority' of a medical emergency and provide pre-arrival instructions to the caller.
The City agrees to provide emergency medical support to the University for Priority One (ALS) type calls as outlined in the EMD Program.
5. Hazardous Materials
City shall provide trained personnel as indicated by the Code of Federal Regulations 29
11 "First Responder Capabilities" to the University, as available. It is the intent that the City will share in a unified command of any hazardous materials incidents based on the availability of responding University personnel.
Response to the threat of or release of hazardous materials shall include: evacuation of affected area, identification of substances, containment of substances, protective actions for people, environment and property.
The University will provide technical support of qualified staff (within the University's capacity and to the extent available) to assist the City with hazardous materials response. The City will provide supplies and materials normally associated with first response. The University will arrange for hazardous materials response beyond the capability of the City including the removal and disposal of the hazardous material(s).
The City shall act, when required, as the University's representative on the San Luis Obispo County Regional Hazardous Materials Response Team. The University will continue to participate on the team during the term of the agreement. The City and the University will operate a unified command on any hazardous materials emergency that should occur on the campus.
The University will maintain its status as a participating agency/region in the San Luis Obispo Regional Hazardous Materials Response Team.
6. Disaster Preparedness
The University has developed and maintains at a high state of readiness, a multi-hazard disaster response plan. Included in this plan is the establishment and operation of a University Emergency Operations Center as well as annexes addressing the roles of operational units of the University. The Fire Department agrees to work cooperatively with the University in following, the University's disaster plans as resources allow. The University shall provide to the City one copy of the University's disaster response plan and annual updates.
7. Additional Services
Special non-emergency situations, not specifically covered in this Agreement, may arise that are determined by the University to require resources beyond their capabilities. When requested by the University, the City may provide, at its sole discretion, resources if available. The University will compensate the City in accordance with the City Council adopted cost of services study, which is annually adjusted by the Consumer Price Index as referenced in section 4, “Compensation”, of the agreement.
The following are examples of Fire Department additional services that may be available:
• flooding/storm response
• smoke removal
• electrical hazard
• bomb threats (not including Bomb Task Force)
• pipeline ruptures/water control
• animal rescues
• special events/crowd control/civil disturbances
• non-emergency stand-by
12 ATTACHMENT B
SCOPE OF SERVICE
The San Luis Obispo City Fire Department will respond to the University as outlined below.
The San Luis Obispo Fire Department agrees that 90% of the time it will initiate response within 60 seconds of the request during day-time hours (0800-2000) and 90 seconds at night-time (2000- 0800).
The Fire Chief and the Fire Department leadership staff are dedicated to continuing to partner with University and student leadership to positively impact safety and safe decision making by students, including but not limited to engagement opportunities during new student orientation, Week of Welcome, and graduation.
1. First Alarm Assignment for the University
A standard "First Alarm" assignment for the University shall consist of 2 engines, 1 ladder truck and 1Battalion Chief code 3 from the City and 1 engine code 3 from Cal-Fire. The use of a move-up company to cover Fire Station One is required.
2. Reduced Assignment for the University
The incident being reported may not require a first alarm assignment and may, therefore, require the dispatcher to send a reduced assignment to the emergency. Anything less than a first alarm assignment is considered to be a reduced assignment.
3. Greater Alarm Assignments for the University
When an Incident Commander determines that the resources at hand may not be sufficient to both alleviate the threat presented at the University and provide adequate coverage to the City, s/he has an obligation to call for additional resources in a timely manner. This is especially critical with "working" incidents on the campus and will typically require moving quickly to greater alarm assignments immediately upon confirmation of a "working" incident. To facilitate efficiency in assigning additional resources, this department has established pre planned greater alarm assignments and procedures.
4. Second Alarm Assignment for the University
A standard "Second Alarm" shall consist of:
• Notification of the Fire Chief.
• Call back of all off duty suppression personnel.
• Dispatch a University public works representative to the Command Post. • Review the next alarm level in anticipation of a request by the Incident Commander. • Notification of Cal-Fire to alert the area coordinator; in anticipation of a request for additional resources (Do not have them respond unless/until their assistance is actually requested by the Incident Commander).
• Notification of San Luis Ambulance Company and request a stand-by ambulance.
13 5. Third Alarm Assignment for the University
If the emergency on the campus exceeds the capabilities of a second alarm assignment as most large working structures fires will do, the Incident Commander shall request a third alarm assignment.
The third alarm assignment draws upon the resources of various fire departments throughout the County. Pre-arranged Mutual Aid agreements exist to provide assistance to the requesting agency. The Incident Commander should consider how quickly s/he needs the additional resources. If the first strike team is needed immediately, because of their close proximity to the University (e.g. E21, El2, C.M.C., etc.), they should be requested to respond to the incident's staging area and form up as a strike team upon their arrival. Due to longer travel distances of the second and third strike teams, it is best to request the mutual aid companies as a group and have them respond as a task force or strike team. A task force or strike team will automatically have a task force or strike team leader. Truck companies are always a special request, as are any specialized equipment.
A standard ''Third Alarm" assignment consists of:
• All itemsinclusive of a "Second Alarm Assignment".
• Call back of all Fire Department staff personnel.
• One or more in-county strike team(s).
• All requested mutual aid companies will respond with minimal delay and operate on the specified radio frequency (normally County Net until on scene).
6. Special-Call Assignment for the University
Once a First Alarm Assignment has been committed to an emergency at the University, the Incident Commander may request additional companies in the following manner:
• Request a Second or Third Alarm Assignment.
• Request a "Special-Call Assignment "
Some incidents require specialized apparatus or personnel, either in place of, or in addition to, a First, Second or Third Alarm assignment. Examples might be the need for additional ladder trucks, a Hazardous Materials Response unit or a Mass Casualty Response unit. An Incident Commander requiring such specialized resources will access them through City Dispatch.
Resources outside of the City will be drawn from the County Emergency Command Center (E.C.C). Once the City Fire Dispatcher receives a request for a special call assignment from the Incident Commander for a non-city resource the following procedure shall be followed:
a. San Luis Obispo City Fire Dispatcher will call Cal-Fire via phone and have them notify the Area Coordinator of a mutual aid request for an incident on University's campus. b. Give nature of incident and location of incident.
c. List type of assistance required and quantity of units (do not request OES or local governmentresourcesspecifically- AreaCoordinatorwilldecide). d. Give the name of the requesting Incident Commander.
14 e. State the urgency of the request; is it immediate need or planned need? f. Request an ETA (Estimated Time of Arrival) of responding mutual aid units. g. Give staging area location for the mutual aid units. h. Request radio frequency for mutual aid resources and City resources to operate on the incident (usually White 2 unless Incident Commander specifies otherwise).
7. Principles of Operation for theUniversity
The on-duty Battalion Chief or a University Police Officer should be the only person(s) responsible for reducing an initial assignment prior to Fire Department arrival. The first arriving Engine Company Officer may reduce an assignment after their arrival and they have determined it safe to do so.
The Fire Chief, Battalion Chief, Company Officer or Dispatcher may increase an initial response assignment if there might be a need for additional companies immediately.
If the description of the call does not meet the criteria in the response guide and it is not clear as to what should be sent initially, a first alarm assignment should be dispatched immediately.
Departure from the standard response assignment is not recommended.
When dispatching engine companies the general rule should be: Send the engine company assigned to the University (Engine-2). Ifanother engine company is closer or the first due company is delayed, the closest engine should be sent.
8. Response Levels Specific to the University
University 1st Alarm Assignment = 2 Engines, 1 Ladder Truck, 1 Battalion Chief from City all code 3 1 Engine from Cal-Fire all code 3
CODE TYPE OF INCIDENT RESPONSE PLAN
8 8A
8AF
8F
8H
81 80
8P
8R
8S
8W
8X
8Z
12 Fire, unknown type
Fire Alarm (heat, smoke, pull) Fire
Alarm, Water Flow
Fire, false alarm (not to be used with fire alarms)
Fire, electrical hazard
Fire, illegal burn
Fire, Refuse/Trash threatening
Fire, vehicle
Fire, Refuse/Trash non-threatening Fire,
structure
Fire, wildland (inside or outside core)
Fire, train/railcar
Fire, aircraft
Emergency, not elsewhere classified
1st Alarm Assignment 1
eng. code 3
1 eng. code 3, 1 eng. code 2
Afterincident #
1st Alarm
1 eng. code 2 1st
Alarm
1 eng. code 3
1 eng. code 3 1st
Alarm
1 eng., 1 B/C code 3
Cal-Fire Response
1st Alarm
1st Alarm
1st Alarm or Special call out
15 14 Medical emergency
14B Medical assistance, non-emergency
14T Traffic accident, injuries (in Core area)
14T Traffic accident injuries (outside Core area)
48 Natural Gas leak outside
48S Natural Gas leak inside
53S Smoke check inside
57 Firereported out
1 eng. code 3
1 eng. code 2
1 eng. code 3
1 eng. code 3
1 eng. Cal-Fire code 3
1 eng. code 3
1 eng. code 3, 1eng. code 2
1 eng. code 3, 1eng.code 2
1 eng. code 2, Notify Cal-Fire
83 Explosion 1st Alarm
84M Hazardous materials threatening (State reportable) 1 st Alarm
16 ATTACHMENT C
SERVICE AREA
The area of service of this Agreement is described as the area bounded on the south by the City of San Luis Obispo (Slack Street, Longview Avenue, Via Carta, Foothill Blvd.); bounded on the west by the City of San Luis Obispo; out Highway 1 to the Cheda Ranch Complex (included); to the north from the Cheda Ranch Complex to the Union Pacific Railroad right-of-way to the Tartaglia Ranch southern boundary, along the base of the foothills to Poly Canyon Road; and bounded on the east so as to include the facilities at the base of the foothills (Poly Canyon Road, Klamath Road, Deer Road and Grand Avenue - including all structures and parking areas) and also including those areas known as Cerro Vista Housing, Poly Canyon Village and the faculty/staff housing known as Bella Montana which is bordered on the east by Highway 1, on the south by Westmont Street and on the north and west by City jurisdiction.
University properties not included in this agreement are outlying structures of the University and wildlands non-contiguous to the campus core of the University. For example:
Chorro Creek Ranch, Serrano Ranch, Peterson Ranch and the structures up Poly Canyon. • Refer to Attachment C map of the Service Area including the "core area" to have a visual understanding of how the Service Area is divided. • Refer to Attachment D for definition of the University "core area". • Refer to Attachment D for those areas that are identified to be outside the "core area".
X
X CHEDA RANCH TARTAGLIA PROPERTY Service Area Core Area HIGHLAND SANTA ROSA GRAND SLACK MT. BISHOP
STENNER CREEK
Facility Services Facilities Planning and Capital Projects O:\Planroom\Planroom Projects\_maps-o-rama\BasemapPS_Special.dwg 8.21.2018 ServiceMap_Letter Peter F Weber BasemapPS_Special.dwg Service Map Service Map 1"=1500' 17
18 ATTACHMENT D
SAN LUIS OBISPO CITY AND CAL FIRE RESPONSE TO
INCIDENTS WITHIN UNIVERSITY CONTRACT SERVICE AREA
1. Definitions
University "Core Area" Please see map in Attachment C
• Includes student and faculty housing
• East of city limits including Bella Montana
• North of city limits from Highland Drive cross of Hwy. 1 to Grand Avenue cross of Slack Street
• West of Poly Canyon gate including Cerro Vista Housing • South of Highland Drive and Via Carta, including Poly Canyon Village Outside"CoreArea"-PleaseseemapinAttachmentC
• North of Highland, and University "Core Area"
• East of city limits
• South of San Luis Obispo Treatment Plant, and Tartaglia property including the San Luis Obispo Treatment Plant and Cheda Ranch
• West of Via Carta
SLO City -SanLuis Obispo City Fire Department
Cal-Fire- California Department of Forestry and Fire Protection and San Luis Obispo County Fire Department
ECC-Cal-Fire/San Luis ObispoCountyFireDepartmentEmergencyCommandCenter
2. Response Inside and Outside of "Core Area"
Structure Response Inside Core Area SLO City
Cal-Fire
1Truck, 2 Engines & Battalion Chief
1Engine
Structure Response Outside of Core Area SLO City
Cal-Fire
1Truck, 2Engines & Battalion Chief
1Engine & Battalion Chief
Wildland Response Inside of Core Area SLO City
Cal-Fire
1Engine & Battalion Chief
1Engine
Wildland Response Outside of Core Area SLO City
Cal-Fire
1Engine & Battalion Chief
Appropriate Response per ECC
Note: Cal-Fire hasjurisdiction by statute on
all State Responsibility Areas as defined in
PRC 4126 & 4127. Cal-Fire does not give
up any jurisdictional responsibilities for
fires in SRA
Medical Aid & Traffic Collision
Response Inside Core Area
SLO City
Cal-Fire
1 Engine
No Response
Medical Aid &TrafficCollision Response SLO City 1 Engine
19 Outside of Core Area Cal-Fire 1 Engine
Vehicle Traffic Collision on Highway l in
Cal-Fire Response Area A36(Highway l
from Highland to StennerCreek Road)
SLOCity
Cal-Fire
1 Engine
Response per Cal-Fire Response Plan
Haz. Mat. Response Inside and Outside of
Core Area
SLO City
Cal-Fire
1 Engineorasappropriateper
SLO City Response Card
l Engine or asRequested
3. Fires on StateProperty
Cal-Fire Investigator or engine must respond to all fires on state property per Health and Safety Code Section 13107.
4. Frequencies
Command
Inside Core Area: City Net
Outside CoreArea: Wildland -As Determined by the ECC
All Other Incidents -City Net
Tactical
Inside Core Area: City Tactical
Outside Core Area: White 2 or 3 as Determined by ECC
5. Incident Command Responsibility
Inside Core Area: SLO City
Outside Core Area: Unified Command on All Incidents
OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID
BETWEEN
SAN LUIS OBISPO CITY FIRE DEPARTMENT
AND
CAL FIRE/SAN LUIS OBISPO COUNTY FIRE DEPARTMENT
PURPOSE
This Operational Plan and Agreement for Automatic Aid is made and entered into by and between the San Luis Obispo City Fire Department (SLO) and CAL FIRE/San Luis Obispo County Fire Department (CALFIRE/Co. Fire).
This Operation Plan and Agreement includes the following items:
• Jurisdictional Responsibility
• Guidelines Governing Response to an Emergency
• Release of Resources
• Types of Responses Covered
• Response Area Dispatching Specifics
• Standard Response Area Matrix
• Communications/Dispatch
• Resource Availability
• Joint Training
• Terms of Agreement
• Authorized Agreement Signatures
JURISDICTIONAL RESPONSIBILITY
Each agency shall retain all authority and responsibility for all incidents occurring within their jurisdiction.
All emergency equipment responding to the same emergencies as part of this agreement shall work under the direction of the Incident Commander assigned by the agency having jurisdiction of the Incident upon arrival to the incident.
GUIDELINES GOVERNING RESPONSE:
The purpose of this agreement is to most efficiently use resources that are closest to the incident regardless of jurisdictional lines. The assistance provided through this agreement shall be above and beyond those resources sent by the agency having jurisdiction.
ATTACHMENT E
OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID
20
RELEASE OF RESOURCES
The Incident Commander should make every attempt to release other agency resources as soon as possible. If that is not practical due to the commitment of resources at the emergency scene, then the Incident Commander will notify the on scene officer from the other agency of the time extension.
TYPES OF RESPONSES COVERED
Only emergencies that would normally require immediate response by responding emergency vehicles are intended to be covered by this Agreement. These can typically be categorized as calls where life or property is in danger. Calls for public service, permit inspections, post fire investigations, and responses which do not require immediate response by the responding fire vehicles shall not be a part of this Agreement.
The specific types of emergencies involved and resources assigned shall be identified for the response area. The base premise of this plan assumes that any specific resources identified by this plan to be dispatched are available and in their respective normally assigned response area. Should this not be the case at the time of the dispatch, the resources dispatched by either agency will be the closest available resources.
RESPONSE AREA DISPATCHING SPECIFICS
1. SLO City Fire shall respond automatically to assist CAL FIRE/SLO Co. Fire with the closest engine or truck, and chief officer as needed, in response areas A4, A 8, A 12, A 17, A 20, A21, A22, A33, A-34, A35, A 36, A37, and A 38 shown on attached map for all emergency incidents.
2. SLO City Fire shall respond automatically to assist CAL FIRE/SLO Co. Fire with the closest engine or truck, and chief officer as needed in response areas A2, A4, A5, A5A A5S, A 8, A9, A10,A 10A, A 10B, A 12, A 14, A 17, A 20A21 , A22, A 23, A 24, A 28, A 33, A-34, A35, A 36, A37, and A 38 shown on attached map for all emergency incidents with the exception of medical aid incidents.
3. CAL FIRE/SLO Co Fire shall respond automatically to assist SLO, one engine, and one chief officer as needed anywhere in the city of San Luis Obispo or on Cal Poly campus, closest available for Structure Fires or other incidents as requested.
4. CAL FIRE/SLO Co will respond one emergency response unit from Station 21-San Luis Obispo County Airport Fire Station automatically to assist SLO for all emergency incidents, in areas identified as the Tank Farm Road Response Area identified by SLO City.
ATTACHMENT E
OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID
21
The Tank Farm Road Response Area is identified as:
• South of the intersection of Broad Street and Industrial Way, including address accessed off of Industrial Way
• South of San Luis Obispo portion of Tank Farm Road including address
accessed off of Tank Farm Road, west to South Higuera
• East of South Higuera from Tank Farm Road to the San Luis Obispo City limits (includes any address on S. Higuera-South of Tank Farm Road) • West or San Luis Obispo City Limits along Orcutt Road including The Arbors subdivision.
• North of the San Luis Obispo City Limits between South Higuera and Orcutt Road
5. The Bishop Peak Natural Reserve Area is within the jurisdiction of both CAL FIRE/SLO Co. and SLO City. Upon notification of an emergency, the receiving command center will initiate a dispatch and then notify the other command center immediately. As soon as possible, the command center and/or responding officer will determine:
• Jurisdiction of the Incident
• Determine the appropriate command structure (unified or single command) • ICS facilities (ICP, Staging Areas and Operational Structure) • Unified Ordering Point (SLO or SLU ECC)
• Command/Tac Frequencies (Repeatable).
• Objectives, Strategic and Tactical Plan
This information will be broadcast on the appropriate Command Frequency and transmitted to the cooperating command center and incoming resources.
Please see Standard Response Area Matrix below for specific call type and standard response
ATTACHMENT E
OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID
22
I. STANDARD RESPONSE AREA MATRIX - INCLUDES MEDICAL AIDS
CAL FIRE/Co Fire A4, A8,A12,A17, A20,A21,
Jurisdiction A22. A·34 A35 A 36 A37 A 38
IN ""':NT TYPE SLO RESPONSE cAL FIRE/CoFireBESPQNS~
ResQonse area Chief Eng Sqd Trk Batt Engine Water Squad Other Off. Or Chief Tender
Trk
FSR 1 1 1 3 1 1 BSU, INV
R Fire
FSC 1 1 1 3 1 1 BSU, DUTY,
Commercial Structure Fire Type INV
II
FSM 1 1 1 3 1 BSU
Multi Family Structure Fire i
FSO 1 1 2 INV
Fke, ,m : Other
FSRW 1 1 1 5 1 1 1 AIR
Fire, Res Structure Wildland (3 type DUTY
3) INV
FOO 1 1 INV
Fire, Other
FVP 1 2
P"....nu..r Vehicle Fire
FVC 1 1 1 3 1 1 INV
Commercial Vehicle Fire
FVCT 1 1 1 3 1 1 1 AIR
Train FirefDerail 1 Truck
1 LEHelo
TRT
DUTY I INV
FWLL 1 1 3 1 AIR,INV
Wildland Fire, Low Dispatch (2 type
3)
FWLM 1 1 1 5 1 1 AIR,
Wildland Fire, Medium (4 type 2TANKER
Dispatch 3) 1 COPTER
lDozer, 2Hand
Crew
DUTY
INV
FWLH 1 1 1 7 1 1 AIR,
Wildland Fire, High Dispatch (5 type 3TANKER
3) I COPTER
2Dozer, 3Hand
Crew
DUTY
INV
ATTACHMENT E
OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID
23
MED 1 1
Code 3 Medical Aid
MEDC2 1
Code 2 Medical Aid
MRECLF 1 1 2 1 TRT
Cliff Res()ue DUTY
MTC 1 2 1 Tratf~Col1~on
MTX 1 1 2 1 EMSl
Traffic ('nl1kinn .".,.
MTCV 1 1 1 2 1 EMSl
Traffic Collision DUTY
wi Mllltinl", Ve_hic1es
MTCM 1 1 1 2 1 EMS}
Traffic Collision DUTY
w/U' I.;· Casualty
MEDM 1 1 1 3 1
Mass ('~.I1"ltv Incident
MRESWF 1 1 2 2 TRT
Swift Water Rescue DUTY
MRECS 1 1 2 2 BSU
Confined Space Rescue 1 Handcrew
DECONor
USAR
TRT
DUTY
MRETCH 1 1 2 2 BSU
Trench Rescue 1 Handcrew
DCON I or
USAR
TRT
DUTY
MREUSR 1 1 3 2 DUTY
Urban Search & Rescue TRT
MEDCTI 1 1 1 1 1 1 CRASH
Med. CAT 1 Aircraft IAMB
Airport Mgr
l)UTY
MEDCT2 1 1 1 2 1 1 1 CRASH
CAT 2 Aircraft IAMB
AirportMgr
DUTY
MEDCT3 1 1 1 1 4 1 1 } CRASH
CAT 3 Aircraft 1 AMB
Airport Mgr
DUTY
MEDCT4 1 1 3 1 1 DUTY
Single Engine Aircraft, offsite
MEDCT5 1 1 1 1 3 1 1 DUTY
Multi Engine Aircraft, off-site TRT
INV
ATTACHMENT E
OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID
24
II. STANDARD RESPONSE AREA MATRIX - EXCLUDES MEDICAL AIDS
CAL FIRE/Co Fire
Jurisdiction
A2, A4, A5, A5A A5B, A 8, A9, A10,A 10A, A 10B, A 12, A 14, A 17, A 20 A21, A22, A 23, A 24, A 28 A 33 A-34 A35, A 36 A37 A 38 IN :11 ,....:NT TYPE SLO ~:spuNSE -CALFIR.EiCo-pireRESPONSE Res120nse ilrea Chief
Off.
Eng
or
Trk
Sqd Trk Batt
. Chief
Engine Water
Tender
Squad Other
FSR
R <:;tn."tnr'l Fire
1 1 1 3 1 1 BSU, lNV
FSC
Commercial Structure Fire
1 1 1 3 1 1
Type
II
BSU, DUTY,
lNV
FSM
Mlilii Family , Fire
1 1 1 3 1 BSU
FSO
Fire, ", Other
1 1 2 lNV
FSRW
Fire, Res Structure Wildland
1 1 1 5
(3 type
3)
1 1 1 AIR
DUTY
lNV
FOO
Fire, Other
1 1 lNV
FVP
I Vehicle Fire
1 2
FVC
r, ,1 Vehicle Fire
1 1 1 3 1 1 lNV
FVCT
Train FirelDeraii
1 1 1 3 1 1 1 AIR
I Truck
1 LE Helo
TRT
DUTY
INV
FWLL
Wildland Fire, Low Dispatch
1 1 3
(2 type
3)
1 AIR, INV
FWLM
Wildland Fire, Medium
Dispatch
1 1 1 5
(4 type
3)
1 1 AIR,
2TANKER
1 COPTER
IDozer, 2Hand
Crew
DUTY
INV
FWLH
Wildland Fire, High Dispatch
1 1 1 7
(5 type
3)
1 1 AIR,
3TANKER
1 COPTER
2Dozer,3Hand
Crew
DUTY
INV
ATTACHMENT E
OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID
25
MED 1
Code 3 Medical Aid
MEDC2 1
Code 2 Medical Aid
MRECLF 1 1 2 1 TRT
Cliff Rescue I DUTY
MTC 1 2 1
Traffic Collision
MTX 1 1 2 1 EMS I
Traffic Collision ,~
MTCV 1 1 1 2 1 EMS}
Traffic Collision DUTY
w/l\,f..h;~IA Vehicles
MTCM 1 1 I 2 I EMS I
Traffic Collision DUTY
wI MultlPle rMll"hv
MEDM 1 1 1 3 1
Mass ~ _L Incident
MRESWF 1 1 2 2 TRT
Swift Water Rescue DUTY
MRECS 1 1 2 2 BSU
Confined Space Rescue 1 Handcrew
DECONor
USAR
TRT
DUTY
MRETCH 1 1 2 2 BSU
Trench Rescue 1 Handcrew
DCON lor
USAR
TRT
DUTY
MREUSR 1 1 3 2 DUTY
Urban Search & Rescue TRT
MEDCTl 1 1 1 1 1 1 CRASH
Med. CAT I Aircraft IAMB
AirportMgr
DUTY
MEDCT2 1 1 1 2 1 1 1 CRASH
CAT 2 Aircraft 1 AMB
AirportMgr
DUTY
MEDCT3 1 1 1 1 4 1 1 1 CRASH
CAT 3 Aircraft 1 AMB
AirportMgr
DUn
MEDCT4 1 1 3 1 1 DUTY
Single Engine Aircraft, offsite
MEDCT5 1 1 1 1 3 1 1 DUTY
Multi Engine Aircraft, off-site TRT
INV
ATTACHMENT E
OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID
26
III. STANDARD RESPONSE AREA MATRIX - ALL CITY
SLOCity In all Dispatch Areas of SLO City
Jurisdiction
mCIuENTTYPE SL<21<bS_PONSE CAL FIRE/Co Fire RESPONSE
ResI!ons~ area g~~f Eng Sqd Trk Batt Engine
ie::~r Squad Other
Chief
FSR 1 3 1 1 1
R, <" Fire
FSC 1 3 1 1 1 L II Structure Fire
FSM 1 3 1 1 1
Multi Family Structure Fire
FSO 1 3 1 1 1
Fire, Structure Other
FSRW 1 3 1 1 1
Fire, Res Wihm,uu
FOD 1
Debris Fire, unless otherwise
defined
FOO 1
Fire, Qther
FVP 1 P"Q~nrr"'r Veh~ Fire
FVC 1
Commercial Vehicle Fire
FVCT 1 3 1
Train '7irelDerail
FWLCD 1
Fire, Center Div~ant ~
FAA 1 3 1
Aircraft Fire
FWLL 1 3 1 1
Wildland Fire, Low
FWLM 1 3 1 1
Wildland Fire, Medium
FWLH 1 3 1 2
Wildland Fire, High Dispatch
MED 1
Code 3 Medical Aid
MEDC2 1 Cod~ 2 Medical Aid
MRECLF 1 1 1
Cliff Rescue
MTC 1
Traffic Collision
ATTACHMENT E
OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID
27
Search & Rescue
3 1 3
3 off-site
MTX 1 2
Traffic Collision wlExtrication
MTCV 1 2
Traffic Collision
wI Vehicles
MTCM 3
Traffic Collision
wi
MEDM 3
Mass Incident
MRESWF 2
1 MRETCH
Trench Rescue
MREUSR
ATTACHMENT E
OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID
28
IV. STANDARD RESPONSE AREA MATRIX - TANK FARM RESPONSE AREA
SLO City
Jurisdiction
Tank Farm Response Area Only
INClDb:NT TYPE SLO RESPONSE CAL FIRE/Co Fire RESPON:SC
Res.Qons~ area Chief
Off.
Eng Sqd . Trk Batt
Chief
Engine Water
Tender
Squad Other
FSR
Residential Fire
1 3 1 1 1
FSC
Commercial Structure Fire
1 3 1 1 1
FSM
Multi Family Structure Fire
1 3 1 1 1
FSO
Fire, Structure Other
1 3 1 1 I
1 FSRW
Fire, Re~."uu..,u,,;; Wildland
1 3 1 1 1
FOD
Debris Fire, unless otherwise
defilled
1 1*
FOO
Bre, Other
1 1*
FVP
D. . Vehicle Fire
1 1*
FVC
,... Vehicle Fire
1 1
FVCT
Train FirelDerail
1 3 1 1 1
FWLCD
Fire, Center DivNacant Lot
1 3 1*
FAA
_Aircraft Fire
1 3 1 1
FWLL
Wildland Fire, Low ni.o"t"h
1 3 1 1
FWLM
Wildland Fire, Medium ~
1 3
I
1 1
i
FWLH
Wildland Fire, High ~
1 3 I 1 2
MED
Code 3 Medical Aili
1 1*
MEDC2
Code 2 Medical Aid
1 MRECLF
Cliff Rescue
1 1 1 1
ATTACHMENT E
OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID
29
MTC 1
Traffic Collision
MTX 1 2 1
Traffic Collision wlExtrication
MTCV 1 2 1
Traffic Collision
wi Mllltinle Vehicles
MTCM 1 3 1
Traffic Collision
wI Multiple Casualty
MEDM 1 3 1
Mass Casualty Incident
MRESWF 1 2
Swift Water Rescue
MRECS 1 1 1
Confined Space Rescue
MRETCH 1 1 1 T~hRescue I
MREUSR 1 1 1
Urban Search & Rescue
HZM 1 3 1
HazMat Incident
MEDCT4 1 3 1
Single Engine Aircraft, offsite
MEDCT5 1 3 1
Multi Engine Aircraft, off-site
Note - * equals one umt from Station 21
COMMUNICATIONS/DISPATCH
Dispatch to Incidents
Reports of emergencies shall be directed to the agency having jurisdiction's dispatch center.
If the incident jurisdiction can not be immediately determined, the receiving dispatch center shall respond the appropriate initial attack response and request an appropriate response from the other agency dispatch center. Automatic response shall be initiated by each agency dispatch center when appropriate. Requests for resources will be dispatched via normal dispatch channels.
The Incident Commander shall make every effort to utilize common radio nets and a single unified ordering point. Command and Tactical nets will be identified for all incidents by the agency having jurisdiction's dispatch center. The Incident Commander may request a specific frequency with approval.
1*
1 1
I
1 1
1 1
1 1
1 1 Crash 21 or
ARFF
1 Crash 21 or
ARFF
Airport only and no Paid Call Firefighters
ATTACHMENT E
OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID
30
RADIO
CHANNEL
PRIMARY
COMMAND
SECONDARY
COMMAND
PRIMARY
TACTICAL
SECONDARY
TACTICAL
CAL FIRESLO County SLU Local
Tone 11
CAL FIRE
Command 1
Please see below for information
regarding CAL FIRE/SLO County
Tactical Frequencies 151.3250 Rx
159.3150 Tx
Tone 11: 114.8
151.3550 Rx
159.300 Tx
Tone 1: 110.9
SLO City
Fire Dept.
SLO City Net SLO City
Common Net
SLO City Tac 1 SLO City Tac 2
155.1450 Rx
154.2050 Tx
Tone 7: 167.9
155.9550 Rx
159.0750
Tone 15: 162.2
154.3100 Rx
and Tx
Tone: 82.5
155.0250 RX
and Tx
Tone: 127.3
RADIO
CHANNEL
PRIMARY
WILDLAND
TAC
SECONDARY
WILDLAND
TAC
NON
WILDLAND
FIRE TACs
PRIMARY
MEDICAL AID
TAC
CAL FIRESLO County CAL FIRE
TAC2
CAL FIRE
TAC7
CAL EMA
WHITE TACs
CAL CORD
151.1600 Rx
and Tx
!
151.2950 Rx
and Tx
WHITE 2
154.2650 Rx
and Tx
WHITE 3
154.2950
156.0750 Rx
and Tx
ATTACHMENT E
OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID
31
RESOURCE AVAILABILITY
Agencies are not obligated to send resources to an incident if it depletes resources below an acceptable level as determined by their duty chief. If resources are unable to respond, immediate notification shall be made directly to appropriate Dispatch Center.
JOINT TRAINING
All parties to this Agreement shall schedule and participate in joint training exercises at mutually agreed upon times and locations in order to insure that optimum performance levels are maintained.
TERMS OF AGREEMENT
Agencies agree to implement this Operational Plan and Agreement as of the date of the last signature and is effective until either party requests an update, revision or cancelation. Both parties agree to meet periodically to review the plan.
AUTHORIZED AGREEMENT SIGNATURES
By signature below each Agency certifies that the individual listed is authorized to execute this agreement.
-..~c..-;:.-.-_,-I..~:.-. ___.___ Date: 2- - Z. t - I ZRobert Lewin, Chief CAL FIRE/San Luis Obispo County Fire Department
_~""""'-~==.:::.< "--",,,¥:il..,<.o:..,' p..t.""'""'~ __( ..e=::..__Date: Z-21-IZCharles Hines, ~hief San Luis Obispo Fire Department
ATTACHMENT E
OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID
32
STATE OF CALIFORNIA OFFICE OF THE DIRECTOR - RESEARCH UNIT DEPARTMENT OF INDUSTRIAL RELATIONS P.O. Box 420603, San Francisco, California 94142http://www.dir.ca.gov/OPRL CONSUMER PRICE INDEX - CALIFORNIA Los Angeles-Riverside-Orange Co., San Francisco-Oakland-San Jose, San Diego United States City Average, 2016-2017
All Items
1982 - 1984 = 100
Year & Month All Urban Consumers Urban Wage Earners and Clerical Workers Californiaa Los Angelesb San Franciscob San Diegob U.S. Cityb Californiaa Los Angelesb San Franciscob San Diegob U.S. Cityb Riverside Oakland Average Riverside Oakland Average
Orange Co. San Jose Orange Co. San Jose
2016 January - 247.155 b 236.916 - 238.609 b 231.061
February 252.649 247.113 262.600 237.111 243.748 238.262 257.141 230.972 March - 247.873 b 238.132 - 239.146 b 232.209
April 254.134 248.368 264.565 239.261 245.321 239.536 259.386 233.438 May R/249.554 b R/240.229 R/240.320 b R/234.436
June R/255.576 R/249.789 266.041 272.628 R/241.018 R/246.505 R/240.522 261.017 256.287 R/235.289 July R/249.784 b R/240.628 R/240.580 b R/234.771
August R/256.097 R/249.700 R/267.853 R/240.849 R/246.735 R/240.267 R/262.326 R/234.904 September - 250.145 b 241.428 - 240.851 b 235.495
October 257.836 251.098 270.306 241.729 248.408 241.932 264.026 235.732 November - 250.185 b 241.353 - 240.809 b 235.215
December 256.953 250.189 269.483 276.837 241.432 247.411 240.846 263.222 259.893 235.390 Annual Average 255.303 249.246 266.344 274.732 240.007 246.184 240.140 260.830 258.090 234.076 2017 January - 252.373 b 242.839 - 242.735 b 236.854
February 260.111 253.815 271.626 243.603 250.485 244.254 265.569 237.477 March - 254.525 b 243.801 - 244.932 b 237.656
April 261.850 254.971 274.589 244.524 252.316 245.417 268.896 238.432 May - 255.674 b 244.733 - 246.153 b 238.609
June 262.286 255.275 275.304 281.561 244.955 252.839 245.900 269.508 264.456 238.813 July - 256.023 b 244.786 - 246.681 b 238.617
August 263.473 256.739 275.893 245.519 253.874 247.260 269.827 239.448 September - 257.890 b 246.819 - 248.550 b 240.939
October 265.472 258.883 277.570 246.663 255.682 249.234 271.272 240.573 November - 259.135 b 246.669 - 249.680 b 240.666
December 265.652 259.220 277.414 284.464 246.524 256.131 249.854 271.342 267.226 240.526 Annual Average 262.802 256.210 274.924 283.012 245.120 253.244 246.721 268.990 265.841 239.051 1/22/2018
a Weighted average of the consumer price indexes for Los Angeles-Anaheim-Riverside and San Francisco-Oakland-San Jose. A conversion factor has been included for comparability of 1987 data with 1986 and prior years. Computed by the Department of Industrial Relations, Office of the Director - Research Unit from indexes issued by the U.S. Department of Labor. b Source: U.S. Department of Labor, Bureau of Labor Statistics. Beginning with January 1998 data, indices for San Francisco-Oakland-San Jose will be published bi-monthly on even months only (February, April, June, etc.). Beginning with the January 2007 data, indices published by the Bureau of Labor Statistics will be rounded to three decimal places (see http://www.bls.gov/cpi/cpithreedec.htm). The California indices conform to this change.
R/ - Revised, See Explanation by the Bureau of Labor Statistics at http://www.bls.gov/bls/errata/cpi-price-corrections-10182016.htm
ATTACHMENT F
Consumer Price Index
Contract Year 1
(2018/19)
Contract Year 2
(2019/20)
Contract Year 3
(2020/21)
Contract Year 4
(2021/22)
Contract Year 5
(2022/23)
Contract Year 6
(2022/23)
Fee per University student residing on campus $25.00 $25.92 $26.16 $27.13 $28.86 $30.02 Adjusted Fall census 7,667 7,644 7,766 4,394 8,130 8,435Fall Census Year 2017 2018 2019 2020 2021 2022 Subtotal $ 191,675 $ 198,148 $ 203,144 $ 119,204 $ 234,621 $ 253,178 Fee per University student population not residing on campus $7.95 $8.24 $8.32 $8.63 $9.18 $9.54
Adjusted Fall census 13,134 14,168 13,476 17,893 13,892 13,343Fall Census Year 2017 2018 2019 2020 2021 2022 Subtotal $ 104,415 $ 116,790 $ 112,097 $ 154,363 $ 127,488 $ 127,357 Truck 1 contribution $ 50,000
TOTAL $ 296,090 $ 314,937 $ 315,241 $ 273,567 $ 362,109 $ 430,535 Quarterly Payments 74,022.50 $ 78,734.25 $ 78,810.25 $ 68,391.75 $ 90,527.25 $ 107,633.81 $ Annual Change $18,846.90 $303.96 ($41,673.82) $ 68,426 88,542 $
Item 6e
Department: Fire
Cost Center: 8503
For Agenda of: 6/6/2023
Placement: Consent
Estimated Time: N/A
FROM: Todd Tuggle, Fire Chief
Prepared By: Rodger Maggio, Fire Marshal Chief Building Official SUBJECT: AUTHORIZATION TO CONTINUE THE COLLECTION OF MULTIDWELLING PROPERTY FIRE AND LIFE SAFETY INSPECTION FEES
RECOMMENDATION
Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the San Luis Obispo County Auditor to collect fees for 2023-24 Fire and Life Safety Inspections of Multi-Dwelling Properties containing three or more dwelling units on the Secured Property Tax Roll pursuant to California Government Section 54988, Et Seq.”
DISCUSSION
Background
In May 2005, the City Council approved a cost recovery program for State-mandated fire and life safety inspections for multi-dwelling properties with three or more units. In June 2017, the Council approved a change in how fees for apartment buildings, hotels/motels, and sorority/fraternity inspections are calculated. This change is reflected in Exhibit A to the Resolution (Attachment A). The result was an increase from approximately $194,000 per year in gross revenue to approximately $260,000 at the time of change in the fee schedule. Since the adoption of the new fee schedule, revenue under this program has increased to $357,525 for fiscal year 2022-23 due to the increase in the number of units for each category and the annual Consumer Price Index (CPI) adjustment to the fee. Staff is not recommending any further changes in the fees for 2023-24, however, the County requires an annual resolution adopted by the Council authorizing the continued collection of those fees on the property tax roll. Staff is recommending that the fee collection continue to be done through the secured property tax roll in 2023-24 and is requesting that Council adopt the required resolution to authorize that collection.
Policy Context
California Health & Safety Code Section 13146.2(b) authorizes cities to charge property owners to recover the reasonable costs of providing these annual inspections. As part of this program, on June 7, 2005, the Council adopted Ordinance No. 1472 authorizing the collection of annual fees for these inspections through the secured County property tax roll as the most cost-efficient method for fee collection (City Municipal Code Section
3.50.01(c)).
Item 6e
Public Engagement
This item is on the agenda for the June 6, 2023 City Council meeting and will follow all required postings and notifications. The public will have the opportunity to provide comment on this item at or before the meeting.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2023-24
Funding Identified: N/A
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund N/A N/A N/A N/A
State
Federal
Fees
Other:
Total N/A N/A N/A N/A
In fiscal year 2022-23, the City is scheduled to collect roughly $357,000 in multi-dwelling property fire and life safety inspection fees. As of April 12, 2023, the City had collected $242,309 with the remaining amount expected to be posted in the near future as the deadline to pay property taxes was April 8, 2023 and tax payments are now delinquent.
Projected revenue for fiscal year 2023-24 is expected to increase due to the increased number of multi-dwelling properties within the City and applicable CPI increases which stood at 3.7% at the end of March. The Finance Department will work with the County of San Luis Obispo to place the fees on the annual tax rolls.
ALTERNATIVES
Do not adopt the Resolution and go to a less cost-effective billing system by the Finance Department. This is not recommended as it would be counter to fiscal sustainability.
ATTACHMENTS
A - Draft Resolution authorizing collection of Multi-Dwelling Property Fire and Life Safety Inspection Fees
R ______
RESOLUTION NO. _____ (2023 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, AUTHORIZING THE SAN LUIS OBISPO
COUNTY AUDITOR TO COLLECT FEES FOR 2023-24 FIRE AND LIFE
SAFETY INSPECTIONS OF MULTI-DWELLING PROPERTIES
CONTAINING THREE OR MORE DWELLING UNITS ON THE SECURED
PROPERTY TAX ROLL PURSUANT TO CALIFORNIA GOVERNMENT
SECTION 54988, ET SEQ.
WHEREAS, the City of San Luis Obispo is required by California Health & Safety Code Section 17921 annually to inspect multi-dwelling properties containing three or more dwelling units, including apartments, certain residential condominiums, hotels, motels, lodging houses, and congregate residences; and
WHEREAS, California Health & Safety Code Section 13146.2(b) authorizes cities to charge property owners in recovering the reasonable costs of providing these annual inspections; and
WHEREAS, in accordance with this statutory authorization, the Council adopted Resolution Nos. 9799 (2006 Series) and 10790 (2017 Series) updating the master fee schedule, as specifically set forth in “Exhibit A” hereto, and authorizing the collection of these fees on the secured property tax roll; and
WHEREAS, the Council desires to continue collection of these fees on the secured property tax roll for 2023-24.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows/or that:
SECTION 1. Pursuant to California Health & Safety Code Section 13146.2(b) and Municipal Code Section 3.50, the Council hereby authorizes and directs that Fire and Life Safety Inspection fees shall be collected on the secured property tax roll by the San Luis Obispo County Auditor-Controller for fiscal year 2023-24. A listing of fees by assessor’s parcel number shall be provided to the County Auditor-Controller for collection on the 2023-24 secured property tax roll in accordance with their schedule and data format requirements, pursuant to California Government Code 54988, et seq.
Resolution No. _____ (2023 Series) Page 2
R ______
SECTION 2. Resolution Number 11331 (2022 Series) is hereby repealed and superseded to the extent inconsistent herewith.
Upon motion of Council Member ___________, seconded by Council Member ___________, and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this _____ day of _______________ 2023. ___________________________
Mayor Erica A. Stewart
ATTEST:
______________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
______________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ______________________. ___________________________
Teresa Purrington
City Clerk
Resolution No. _____ (2023 Series) Page 3
R ______
EXHIBIT A
Multi-Dwelling Fire and Life Safety Inspection Fee Schedule Administrative Fee
Processing per facility $93.54
Each Additional Owner $11.10
Apartment Houses
Up to 10 Units $374.17
11- 20 Units $561.26
21- 50 Units $748.35
51- 100 Units $935.43
101- 200 Units $1,496.69
Every additional 100 $374.17
Units over 200
Condominiums
Up to 10 Units $374.17
11- 20 Units $561.26
21- 50 Units $748.35
51- 500 Units $1,122.52
Fees are waived for units that are built, owned and managed by the San Luis Obispo Housing Authority, other governmental agencies or not-for-profit housing organizations.
Hotels, Motels, Lodging Houses, Bed & Breakfast Facilities, Youth Hostel Facilities, Senior Facilities, Sororities, Fraternities and Other Congregate Residences 1 - 20 units $374.17 per year per facility
21 - 50 units $561.26 per year per facility
51-100 units $935.43 per year per facility
101-200 units $1,496.69 per year per facility
Sorority, Fraternity,
Congregate house $748.35
These fees are applicable to all multi-dwelling units in the City based on the following definitions as set forth in the 2022 California Building Code, Chapter 2: Definitions and Abbreviations, Section 202 and Chapter 3, Section 310.
Apartment house is any building, or portion thereof, which contains three or more dwelling units, including R-2 residential condominiums.
Resolution No. _____ (2023 Series) Page 4
R ______
Congregate residences are any building or portion thereof that contains facilities for living, sleeping and sanitation, as required by this code, and may include facilities for eating and cooking, for occupancy by other than a family. A congregate residence may be a shelter, convent, monastery, dormitory, fraternity, or sorority house, but does not include jails, hospitals, nursing homes, hotels, or lodging houses.
Dwelling unit is any building or portion thereof that contains living facilities, including provisions for sleeping, eating, cooking and sanitation, as required by this code, for not more than one family, or a congregate residence for ten or less persons.
Hotel is any building containing six or more guest rooms intended or designed to be use, or which are used, rented, or hired out to be occupied, or which are occupied for sleeping purposes by guests.
Lodging house is any building or portion thereof containing not more than five guest rooms where rent is paid in money, goods, labor or otherwise. (A lodging house includes bed & breakfast facilities and hostels but excludes single family dwellings).
Motel shall mean the same as hotel as defined in this code.
Item 6f
Department: Public Works
Cost Center: 5005
For Agenda of: 6/6/2023
Placement: Consent
Estimated Time: N/A
FROM: Matt Horn, Public Works Director
Prepared By: Nathan Garcia Nava, Engineer I
SUBJECT: AUTHORIZATION TO ADVERTISE FIRE STATION #1 FLEET MAINTENANCE ROOF, SPECIFICATION NO. 2000075-5.01
RECOMMENDATION
1. Approve the project plans and special provisions for the Fire Station #1 Fleet Maintenance Roof, Specification Number 2000075-5.01; and,
2. Authorize staff to advertise for bids; and,
3. Authorize the City Manager to award the construction contract for the bid total if the lowest responsible bid is within the engineer’s estimate of $250,000; and,
4. Authorize a budget transfer of $63,563.00 from the City Hall Meeting Room Tenant Improvement project account (2000055) to the Fire Station #1 Fleet Maintenance Roof project account (2000075-05.01)
POLICY CONTEXT
On May 17, 2022, Council approved a Purchasing Policy Update to the Financial Management Manual that required Council approval for Public Projects that cost over $200,000.
DISCUSSION
Background
Built in 1996, Fire Station #1 serves as the hub for the Fire Department’s four stations located in San Luis Obispo and houses the Fire Department’s administrative personnel and shift firefighters. On September 6, 2022 Council approved the award of the Roofing Replacement at Fire Station 1 Administration & Fleet Maintenance, Spec No. 1000172 project. The project included replacement of the deteriorated roof at the Fire Station 1 administration building and fleet maintenance building, with construction beginning in the Fall of 2022. During construction, the contractor uncovered that the fleet maintenance roof was in significantly worst condition than was expected. City staff, the design consultant, and the structural engineer reviewed the damage and determined that the design was inadequate to resolve the issues.
Item 6f
City staff then directed the contractor to remove the fleet maintenance roof from the scope of the project as a revised design was needed to address the uncovered damage. The Fire Station 1 administrative roof replacement completed construction in January 2023 as the City began working with RNT to create new special provisions (Attachment A) and design plans (Attachment B) that would properly address the uncovered damage to the fleet maintenance roof.
Previous Council or Advisory Body Action
On June 1, 2021, Council adopted its 2021-23 Financial Plan approving funding for this project. On July 6, 2021, Council authorized the invitation of bids for the project. On June 7, 2022, Council adopted the FY 2022-23 Budget Supplement. On September 6, 2022, Council awarded the construction contract for the project to Edwards Construction Group, Inc.
Public Engagement
This capital project was originally included in the Financial Plan as part of the Roofing Replacement at Fire Station 1 Administration & Fleet Maintenance project. It was adopted in the budget meeting on June 1, 2021, at which time the public was provided an opportunity to review and comment upon all capital projects.
CONCURRENCE
A building permit application was submitted to the Community Development Department’s Building Division in April 2023. The building permit will be obtained prior to the start of construction and will be issued to the Contractor following the award of a construction contract. All comments and conditions associated with the building and safety review of the project have been incorporated into the design of the project.
ENVIRONMENTAL REVIEW
The Community Development Department will issue a Notice of Exemption pursuant to section 15301 Class 1 (Existing Facilities) and section 1502 (Replacement or Reconstruction) of the California Environmental Quality Act Guidelines upon Council’s approval of the project.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2022-23
Funding Identified: Yes
Item 6f
Fiscal Analysis:
Funding Sources Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund: Major
Facility Repl Fund -
LRM
$192,293.00 $0 N/A
State
Federal
Fees
Capital Outlay Fund –
LRM (2000055
account)
$63,563.27 $63,563.27 $0
2023-2024 Fiscal
Year funds $60,000.00 $0 $0
Total $316,487.27 $63,563.27 $0 $0
Projecct Total Cost
Major Facility
Replacement Fund - LRM
Bid Total: $250,000
Construction Contingencies (20%) $50,000
Total for Construction $300,000
Materials Testing: $10,000
Construction Support: $5,000
Printing: $500
Total Project Cost $315,500
Current 2000075-5.01 Balance: $192,294
Current Balance of the City Hall
Meeting Room Tenant Improvement
$63,563
FY 2023-24 Additional Funding on
7/1/2023 $60,000
Post Project 2000075-5.01 Balance $357
Fire Station 1 Fleet Maintenance Roof, Specification No. 1000075-5.01
Item 6f
The project was allocated a total of $297,000 for construction cost during the 2021-23 Financial Plan and had an additional request of $350,000 from the Capital Project Reserve Fund to offset the rise in construction cost and materials. With the removal of the fleet maintenance roof from the project scope as discussed above, the project has a remaining budget of $192,923.
Staff have recommended an additional $60,000 in the 2023-24 fiscal year with the Capital Improvement Plan included in the 2023-2025 Financial plan for this project. The project is to be awarded after July 1, 2023 when the new Fiscal Year 2023-24 funding will be available. Should Council choose to deny the request for additional funding with the 2023- 25 Financial Plan, the project scope of work will be reduced or the project contract will not be awarded.
With authorization to advertise the project, staff is also requesting approval to transfer budget from the City Hall Meeting Room Tenant Improvement project account (2000055) to the Fire Station #1 Fleet Maintenance Roof project account (2000075-05.01). The City Hall Meeting Room Tenant Improvement project completed construction in March 2023 and has a remaining balance of $63,563.27 that can be used to offset the unexpected cost of the redesign efforts for the fleet maintenance roof.
ALTERNATIVES
Deny approval to advertise the project and the additional funds for construction.
Denying the approval to advertise the project is not recommended as the Fire Station 1 fleet maintenance roof is severely damaged and requires repairs to prevent further damage. Additionally, delay of the project would result in higher construction costs due to rising labor and materials cost.
ATTACHMENTS
A – Fire Station 1 Fleet Maintenance Roof special provisions B – Fire Station 1 Fleet Maintenance Roof project plans
SPECIAL PROVISIONS
FOR
CITY OF SAN LUIS OBISPO
FIRE STATION #1 FLEET MAINTENANCE ROOF
Specification No. 2000075-5.01
July 2023
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
919 Palm Street
San Luis Obispo, CA 93401
(805) 781-7200
FIRE STATION #1 FLEET MAINTENANCE ROOF
Specification No. 2000075-5.01
Approval Date: June 6, 2023
TABLE OF CONTENTS
NOTICE TO BIDDERS..................................................................................................... I BID SUBMISSION......................................................................................................................................I BID DOCUMENTS ....................................................................................................................................II PROJECT INFORMATION.......................................................................................................................III QUALIFICATIONS....................................................................................................................................III AWARD .....................................................................................................................................................V ACCOMMODATION..................................................................................................................................V BID FORMS ....................................................................................................................A BID ITEM LIST FOR FIRE STATION #1 FLEET MAINTENANCE ROOF, SPECIFICATION NO.2000075-
5.01............................................................................................................................................................A LIST OF SUBCONTRACTORS................................................................................................................ C PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT.............................................................. D PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE......................................................... D PUBLIC CONTRACT CODE SECTION 10232 STATEMENT................................................................. D LABOR CODE SECTION 1725.5 STATEMENTS ................................................................................... D NON-COLLUSION DECLARATION..........................................................................................................F BIDDER ACKNOWLEDGEMENTS.......................................................................................................... G QUALIFICATIONS.................................................................................................................................... H ATTACH BIDDER'S BOND TO ACCOMPANY BID...................................................................................I SPECIAL PROVISIONS.................................................................................................. 1 DIVISION I GENERAL PROVISIONS.......................................................................................................1 1 GENERAL...........................................................................................................................................1 2 BIDDING.............................................................................................................................................1 3 CONTRACT AWARD AND EXECUTION...........................................................................................1 4 SCOPE OF WORK.............................................................................................................................2 5 CONTROL OF WORK........................................................................................................................2 ADD TO SECTION 5-1.32 AREAS FOR USE: .........................................................................................2 7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC.......................................................2 8 PROSECUTION AND PROGRESS ...................................................................................................3 DIVISION XII BUILDING CONSTRUCTION .............................................................................................3 99 BUILDING CONSTRUCTION...........................................................................................................3 DIVISION XIII APPENDICES....................................................................................................................3 APPENDIX A - FORM OF AGREEMENT ....................................................................... 0 APPENDIX B – TECHNICAL SPECIFICATIONS............................................................ 3
NOTICE TO BIDDERS
i
NOTICE TO BIDDERS
BID SUBMISSION
Sealed bids will be received by the City of San Luis Obispo at the Public Works Administration Office located at 919 Palm Street, San Luis Obispo, California 93401, until 11:00 a.m. on July 20, 2023
at which time they will be publicly opened and read aloud. Public bid opening may be viewed via Microsoft Teams video conference and conference call. In person attendance will be permitted. Attendees are encouraged to wear face masks and practice social distancing. Use the following link:
https://teams.microsoft.com/l/meetupjoin/19%3ameeting_ZDI4NTY0ZTEtNTY1Yy00OGYxLTk4MDItNmY5NjgwOTZiMzY5 %40thread.v2/0?context=%7b%22Tid%22%3a%22a78b182d-94e4-4507-a9a9- 330dcb148164%22%2c%22Oid%22%3a%22a8add278-38fa-47c3-8727- acd5a57b58ec%22%7d
or join by phone with this number: 1 (209)645-4165 with Conference ID: 659 788 52# Submit bid in a sealed envelope plainly marked:
FIRE STATION #1 FLEET MAINTENANCE ROOF, SPECIFICATION NO. 2000075-
5.01 Any bid received after the time and date specified will not be considered and will be returned to the bidder unopened. Bids received by Fax or Email will not be considered.
By submission of bid you agree to comply with all instruction and requirements in this notice and the contract documents.
All bids must be submitted on the Bid Item List form(s) provided and submitted with all other Bid Forms included in these Special Provisions.
Each bid must be accompanied by either a:
1. certified check
2. cashier's check
3. bidder's bond
made payable to the City of San Luis Obispo for an amount equal to ten percent of the bid amount as a guaranty. Guaranty will be forfeited to the City San Luis Obispo if the bidder, to whom the contract is awarded, fails to enter into the contract.
The City of San Luis Obispo reserves the right to accept or reject any or all bids or waive any informality in a bid.
NOTICE TO BIDDERS
NOTICE TO BIDDERS
ii
All bids are to be compared based on the City Engineer's estimate of the quantities of work to be done, as shown on the Bid Item List.
Bids will only be accepted from bidders that are licensed in compliance with the provisions of Chapter 9, Division III of Business and Professions Code.
The award of the contract, if awarded, will be to the lowest responsive bid submitted by a responsible contractor whose bid complies with the requirements prescribed. If the contract is awarded, the contract will be awarded within 60 calendar days after the opening of the bids.
Failure to raise defects in the notice to bidders or bid forms prior to bid opening constitute a waiver of those defects.
BID DOCUMENTS
A copy of the plans and special provisions may be downloaded, free of charge, from the City’s website at:
www.slocity.org/government/department-directory/public-works/public-works-bidsproposals No printed copies are available for purchase at the City office.
Standard Specifications and Engineering Standards referenced in the Special Provisions may be downloaded, free of charge, from the City’s website at:
www.slocity.org/government/department-directory/public-works/documentsonline/construction-documents You are responsible to obtain all issued addenda prior to bid opening. Addenda will be available to download at the City’s website listed above or at the office of the City Engineer.
Contact the project manager, Nathan Garcia Nava at (805) 783-7865 or the Public Works Department at (805) 781-7200 prior to bid opening to verify the number of addenda issued.
You are responsible to verify your contact information is correct on the plan holders list located on the City’s website at:
www.slocity.org/government/department-directory/public-works/public-works-bidsproposals.
NOTICE TO BIDDERS
NOTICE TO BIDDERS
iii
PROJECT INFORMATION
In general, the project includes the removal, disposal, and replacement of the existing fleet maintenance roof at Fire Station 1 in San Luis Obispo. Work involves detaching the interior and exterior mechanical ducts, electrical conduits and equipment from the existing metal decking, retrofitting of parapet, and rebuilding scupper and downspouts.
The project estimated construction cost is $225,000.
Contract time is established as 45 working days.
The fixed liquidated damages amount is established at $500 per day for failure to complete the work within the contract time.
In compliance with section 1773 of the Labor Code, the State of California Department of Industrial Relations has established prevailing hourly wage rates for each type of workman. Current wage rates may be obtained from the Division of Labor at:
https://www.dir.ca.gov/oprl/DPreWageDetermination.htm
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
There will be a MANDATORY walkthrough on July 6, 2023 at 11:00 a.m. Prime contractors wishing to submit a bid proposal are required to attend and sign in at the meeting. Bidders must meet City staff at Fire Station 1 (2160 Santa Barbara Avenue in San Luis Obispo, California).
QUALIFICATIONS
You must possess a valid Class B or C39 Contractor's License at the time of the bid opening.
You and any subcontractors required to pay prevailing wage must be registered with the Department of Industrial Relations pursuant to Section 1725.5 of the Labor Code.
You must have experience constructing projects similar to the work specified for this project. Provide three similar reference projects completed as either the prime or subcontractor. All referenced projects must have been completed within the last five years from this project’s bid opening date.
One of the three reference projects must have been completed under contract with a city, county, state or federal government agency as the prime contractor.
Three of the referenced projects must be for roof replacement for commercial or industrial buildings.
NOTICE TO BIDDERS
NOTICE TO BIDDERS
iv
Failure to provide reference projects as specified in this section and as required on the qualification form is cause to reject a bid as being non-responsive.
The City reserves the right to reject any bid based on non-responsiveness if a bidder fails to provide a bid that complies with all bidding instructions.
The City reserves the right to reject a responsive bid based on the non-responsibility of the bidder if the Director of Public Works or Designee finds, after providing notice and a hearing to the bidder, that the bidder lacks the
1. knowledge
2. experience,
3. or is otherwise not responsible
as defined in Section 3.24 of the San Luis Obispo Municipal Code to complete the project in the best interest of the City.
Rejected bidders may appeal this determination. Appeal must comply with the requirements in this Notice to Bidders.
It is the City of San Luis Obispo’s intent to award the contract to the lowest responsive bid submitted by a responsible bidder. If in the bidder’s opinion the contract has been or may be improperly awarded, the bidder may protest the contract award.
Protests must be filed no later than five working days after either:
1. bid opening date
2. notification of rejected bid.
Protest must be in writing and received by the project manager located at:
919 Palm Street
San Luis Obispo, CA 93401.
Valid protests must contain the following information:
1. the reasons for the protest
2. any supporting documentation
3. the ruling expected by the City to remedy the protest.
Any protest not containing all required information will be deemed invalid and rejected.
The City will consider additional documentation or other supporting information regarding the protest if submitted in compliance to the specified time limits. Anything submitted after the specified time limit will be rejected and not be considered.
The Director of Public Works or Designee may request additional information to be submitted within three days of the request, unless otherwise specified, and will notify the protester of ruling within ten days of determination.
If the protester is not satisfied with ruling, the protester may appeal the ruling to the City Council in compliance with Chapter 1.20 of the City of San Luis Obispo Municipal Code.
NOTICE TO BIDDERS
NOTICE TO BIDDERS
v
Pursuant to the Public Records Act (Government Code, § 6250, et seq.), the City will make public records available upon request.
AWARD
The lowest bidder will be determined in compliance with Public Contract Code Section 20103.8(c) with the Publicly Disclosed Funding Amount of $225,000 using the BID TOTAL.
As a condition to executing a contract with the City, two bonds each equal to one hundred percent of the total contract price are required in compliance with Section 3-1.05 of the Standard Specifications.
You may substitute securities for moneys withheld under the contract in compliance with the provisions of the Public Contract Code, Section 10263.
ACCOMMODATION
If any accommodations are needed to participate in the bid process, please contact Argelia Chang at (805) 781-7200 or by Telecommunications Device for the Deaf at (805) 781-7107. Requests should be made as early as possible in the bidding process to allow time for accommodation.
BID FORMS
A
BID FORMS
All bid forms must be completed and submitted with your bid. Failure to submit these forms and required bid bond is cause to reject the bid as nonresponsive. Staple all bid forms together.
THE UNDERSIGNED, agrees that they have carefully examined:
1. the location of the proposed work
2. the plans and specifications
3. read the accompanying instructions to bidders
and propose to furnish all:
4. materials
5. labor
to complete all the required work satisfactorily in compliance with
6. plans
7. specifications
8. special provisions
for the prices set forth in the bid item list:
BID ITEM LIST FOR FIRE STATION #1 FLEET MAINTENANCE ROOF, SPECIFICATION NO.2000075-5.01
Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures) 1 15
Unmount MEP conduit, ducts
equipment from decking, fasten
permanently to int. struct. frame.
Ea. 1
2 15 Removal of existing multi-layer
roofing.
SF 1,535
3 15 Remove corroded metal decking SF 1,430
4 15
Remove wood-framed, waterdamaged ext. molding, cross
section app. 6.0” x 26.0”
LF 160
5 99 Haul-off of debris from pos. 1- 4 Ea. 1
6 99 Reinstall new metal decking,
sheathing, cover boards SF 1,430
7 99 Build up parapet with wood
framed construction LF 160
8 99
Patch & paint ext. wall in the
area of removed molding (app.
25.0’ above ground)
SF 400
9 15
Reinstall/attach MEP equipment
to existing structural frame
and/or new roof decking
Ea. 1
10 99 Install new scuppers and
connect to existing downspouts Ea. 2
11 99 Reinstall new roofing system SF 1,430
BID FORMS
BID FORMS
B
Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures) 12 99 Install parapet roof membrane
and metal coping detail LF 160
Bid Total $
Company Name:
(1) refers to section in the Standard Specifications, with modifications in the Special Provisions, that describe required work.
BID FORMS
BID FORMS
C
LIST OF SUBCONTRACTORS
Pursuant to Section 4100 of the Public Contracts Code and section 2-1.33C of the standard specifications, the Bidder is required to furnish the following information for each Subcontractor performing more than 1/2 percent (0.5%) of the total base bid. Do not list alternative subcontractors for the same work. Subcontracting must not total more than fifty percent (50%) of the submitted bid except as allowed in section 5-1.13 of the standard specifications.
For Streets & Highways projects, subcontractors performing less than ten thousand dollars ($10,000) worth of work need not be mentioned. Subcontractors required to pay prevailing wage, must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 to be listed.
NOTE: If there are no subcontractors, write “NONE” and submit with bid.
Name Under Which
Subcontractor is Licensed License Number
DIR Public
Works
Registration
Number
Address and Phone
Number of Office, Mill or
Shop
Specific
Description of
Subcontract
% of
Total
Base
Bid
Attach additional sheets as needed.
BID FORMS
BID FORMS
D
PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT
In compliance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder, or any subcontractor to be engaged by the bidder, has ____, has not ____ been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.
NOTE: The bidder must place a check mark after "has" or "has not" in one of the blank spaces provided. The above Statement is part of the Bid. Signing this Bid on the signature portion constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE
In compliance with Public Contract Code Section 10162, the Bidder must complete, under penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
Yes No
If the answer is yes, attach a letter explaining the circumstances PUBLIC CONTRACT CODE SECTION 10232 STATEMENT
In compliance with Public Contract Code Section 10232, you hereby state under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against you within the immediately preceding two-year period because of your failure to comply with an order of a federal court which orders you to comply with an order of the National Labor Relations Board.
LABOR CODE SECTION 1725.5 STATEMENTS
The bidder has delinquent liability to an employee or the state for any assessment of back wages or related damages, interest, fines, or penalties pursuant to any final judgment, order, or determination by a court or any federal, state, or local administrative agency, including a confirmed arbitration award. Any judgment, order, or determination that is
BID FORMS
BID FORMS
E
under appeal is excluded, provided that the contractor has secured the payment of any amount eventually found due through a bond or other appropriate means.
Yes No
The bidder is currently debarred under Section 1777.1 or under any other federal or state law providing for the debarment of contractors from public works.
Yes No
NOTE: The above Statements and Questionnaire are part of the Bid. Signing this Bid on the signature portion constitute signature of this Statement and Questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
BID FORMS
BID FORMS
F
NON-COLLUSION DECLARATION
I, , declare that
I am of ,
the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone refrained from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Executed on , 20 , in __
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
(Signature and Title of Declarant)
(SEAL)
Subscribed and sworn to before me
this _______day of _________, 20_____
Notary Public
Company Name:____________________
BID FORMS
BID FORMS
G
BIDDER ACKNOWLEDGEMENTS
By signing below, the bidder acknowledges and confirms that this bid is based on the information contained in all contract documents, including the notice to bidders, plans, specifications, special provisions, and addendum number(s) . (Note: You are responsible to verify the number of addenda prior to the bid opening.)
The undersigned further agrees that in case of default in executing the required contract, with necessary bonds, within eight days, (not including Saturdays, Sundays, and legal holidays), after having received a mailed notice that the contract is ready for signature, the proceeds of the check or bond accompanying his bid will become the property of the City of San Luis Obispo.
Licensed in accordance with an act providing for the registration of contractors, License No. , Expiration Date .
The above statement is made under penalty of perjury, and any bid not containing this information "will be considered non-responsive and will be rejected” by the City.
Signature of Bidder
(Print Name and Title of Bidder)
DIR– Public Works
Registration No:
Business Name (DBA):
Owner/Legal Name:
Indicate One: Sole-proprietor Partnership Corporation List Partners/Corporate Officers:
Name Title
Name Title
Name Title
Business Address
Street Address
Mailing Address
City, State, Zip Code
Phone Number
Fax Number
Email Address
Date
BID FORMS
BID FORMS
H
QUALIFICATIONS
Failure to furnish complete reference information ON THIS FORM, as specified in this project’s Notice to Bidders and indicated below, is cause to reject the bid. Additional information may be attached but is not a substitute for this form.
Reference Number 1
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):
Is this similar to the project being bid
or did this project include Roof
replacement activity? Yes □
No □
Describe the services provided and how this project is similar to that which is being bid:
Date project completed:
Was this contract for a public agency?
Yes □ No □
Reference Number 2
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):
Is this similar to the project being bid
or did this project include Roof
replacement activity? Yes □
No □
Describe the services provided and how this project is similar to that which is being bid:
Date project completed:
Was this contract for a public agency?
Yes □ No □
Reference Number 3
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):
Is this similar to the project being bid
or did this project include Roof
replacement activity? Yes □
No □
Describe the services provided and how this project is similar to that which is being bid:
Date project completed:
Was this contract for a public agency?
Yes □ No □
BID FORMS
BID FORMS
I
ATTACH BIDDER'S BOND TO ACCOMPANY BID
Know all men by these presents:
That we ____________________________________________, AS PRINCIPAL, and _______________________________________________________, AS SURETY, are held and firmly bound unto the City of San Luis Obispo in the sum of:
____________________________________________________ Dollars (_____________) to be paid to said City or its certain attorney, its successors and assigns; for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents:
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the certain bid of the above bounden ______________________________________________________________________ to construct ___________________________________________________________________ (insert name of street and limits to be improved or project) dated _____________________ is accepted by the City of San Luis Obispo, and if the above bounden _______________________________________________________, his heirs, executors, administrators, successors, and assigns shall duly enter into and execute a contract for such construction and shall execute and deliver the two bonds described within ten (10) days (not including Saturdays, Sundays, or legal holidays) after the above bounden,
______________________________________________________, has received notice by and from the said City of San Luis Obispo that said contract is ready for execution, then this obligation shall become null and void; otherwise, it shall be and remain in full force and virtue.
IN WITNESS WHEREOF, we hereunto set our hands and seals this ___ day of ______, 20____.
Bidder Principal:
Signature Date
Title:
Surety:
Bidder's signature is not required to be notarized. Surety's signature must be notarized.
Equivalent form may be substituted
(Rev. 6-30-14)
SPECIAL PROVISIONS
1 SPECIAL PROVISIONS
ORGANIZATION
Special provisions are under headings that correspond with the main section heading of the Standard Specifications. Each special provision begins with a revision clause that describes or introduces a revision to the Standard Specifications. Any paragraph added or deleted by a revision clause does not change the paragraph number of the Standard Specifications for any other reference to a paragraph of the Standard Specifications.
DIVISION I GENERAL PROVISIONS
1 GENERAL
Add to Section 1-1.01 GENERAL:
The work must be done in compliance with the City of San Luis Obispo, Department of Public Works:
1. Fire Station #1 Fleet Maintenance Roof Special Provisions
2. City of San Luis Obispo Standard Specifications and Engineering Standards – 2020 edition
3. State of California, Department of Transportation Standard Specifications and Standard Plans – 2015 edition
In case of conflict between documents, governing ranking must comply with section 5-
1.02 of the City of San Luis Obispo’s Standard Specifications.
Failure to comply with the provisions of these sections is a material breach of contract:
1. Sections 5 through 8 of the Standard Specifications
2. Section 12 through 15 of the Standard Specifications
3. Section 77-1 of the Standard Specifications
4. Section 81 of the Standard Specifications
5. authorized working hours
6. OSHA compliance
2 BIDDING
Replace Section 2-1.33A BID DOCUMENT COMPLETION AND SUBMITTAL, General with:
Furnish bid using blank forms provided in the Special Provisions. Bid must include all forms and must be signed by the bidder.
3 CONTRACT AWARD AND EXECUTION
Replace 1st and 2nd paragraph in Section 3-1.18 CONTRACT EXECUTION with: (for accelerated work)
Upon notification of project award, return:
1. executed contract
SPECIAL PROVISIONS
SPECIAL PROVISIONS
2 2. insurance
3. contract bonds
within five business days after the bidder receives the contract.
Add Section 3-1.18B CONTRACT EXECUTION, Building Permit:
3-1.18B Building Permit
The contractor must obtain a no-fee building permit from the Community Development Department. All requirements of the building permit shall be applied to the project. The contractor is responsible for coordinating inspection with the building division for the project. Request for inspection must be scheduled 72 hours in advance of the required inspection.
4 SCOPE OF WORK
Add to Section 4-1.03 WORK DESCRIPTION:
Comply with the provisions of Section 15, and 99 for general, material, construction, and payment specifics.
5 CONTROL OF WORK
Replace the 9th paragraph in Section 5-1.01 GENERAL with:
Whenever you change the normal agreed-to hours of work you must provide 24-hour notice to theEngineer.TheEngineer may or may not approve such a change. If the change is not approved or work is allowed but no inspection will be available any work you perform outside the normal hours of work and in the absence of the Engineer will be subject to rejection.
Normal hours of work fall between 8:30 A.M. and 5:00 P.M. Monday through Friday excluding City holidays. Obtain approval from the Engineer and Community Development Department for any work not within normal work hours.
Adjustments to working hours may be imposed, in compliance with section 7-1.03B, because of public traffic impacts.
ADD TO SECTION 5-1.32 AREAS FOR USE:
Access to the roof through the fleet maintenance building will not be allowed. The Contractor must access the fleet maintenance roof by means of ladder, crane or mechanical lift.
7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC
Replace last paragraph in Section 7-1.02K(3) Labor Code, Certified Payroll Records (Labor Code 1776) with:
SPECIAL PROVISIONS
SPECIAL PROVISIONS
3 Furnish the Engineer one Portable Document Format (PDF) file which contains all certified payroll records for the prior month’s work. Redact the PDF file making the employee’s social security number illegible. Failure to submit PDF file with other monthly payroll records is considered an incomplete payroll submission and penalties will be assessed. 8 PROSECUTION AND PROGRESS
Replace the 1st paragraph in Section 8-1.02A SCHEDULE, General with:
Provide a Level 1 schedule for this work.
Add to Section 8-1.04B START OF JOB SITE ACTIVITIES, Standard Start: (for accelerated start)
Contract time will start on the first Monday after preconstruction meeting.
DIVISION XII BUILDING CONSTRUCTION
99 BUILDING CONSTRUCTION
Refer to APPENDIX B: Technical Specifications
DIVISION XIII APPENDICES
Refer to APPENDIX A: Form of Agreement
Refer to APPENDIX B: Technical Specifications
SPECIAL PROVISIONS
0 APPENDIX A - FORM OF AGREEMENT
THIS AGREEMENT, made on _____________, by and between the City of San Luis Obispo, a municipal corporation and charter city, San Luis Obispo County, California (hereinafter called the Owner) and COMPANY NAME (hereinafter called the Contractor).
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required to complete all the work of construction of
NAME OF PROJECT, SPEC NO.
in strict compliance with the plans and specifications therefor, including any and all Addenda, adopted by the Owner, in strict compliance with the Contract Documents hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work performed and completed under the direction and supervision and subject to the approval of the Owner or its authorized representatives.
ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful performance of this Contract, subject to any additions or deductions as provided in the Contract Documents, the contract prices as follows:
Item
No.
Item Unit of
Measure
Estimated
Quantity
Item Price
(in figures)
Total
(in figures)
1. 2.
3. BID TOTAL: $ .00
Payments are to be made to the Contractor in compliance with and subject to the provisions embodied in the documents made a part of this Contract.
Should any dispute arise respecting the true value of any work omitted, or of any extra work which the Contractor may be required to do, or respecting the size of any payment to the Contractor, during the performance of this Contract, said dispute shall be decided by the Owner and its decision shall be final, and conclusive.
APPENDIX
APPENDIX
1 ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents, all of which are as fully a part thereof as if herein set out in full, and if not attached, as if hereto attached:
1. Notice to Bidders and Information for Bidders
2. Standard Specifications and Engineering Standards
3. Special Provisions, any Addenda, Plans and Contract Change Orders
4. Caltrans Standard Specifications and Standard Plans 2015
5. Accepted Bid and Bid Bond
6. List of Subcontractors
7. Public Contract Code Sections 10285.1 Statement
8. Public Contract Code Section 10162 Questionnaire
9. Public Contract Code Section 10232 Statement
10.Labor Code Section 1725.5 Statements
11.Bidder Acknowledgements
12.Qualifications
13.Non-collusion Declaration
14.Agreement and Bonds
15.Insurance Requirements and Forms
ARTICLE IV INDEMNIFICATION: The Contractor shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with the Contractor’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of the City. Should conflict of interest principles preclude a single legal counsel from representing both the City and the Contractor, or should the City otherwise find the Contractor’s legal counsel unacceptable, then the Contractor shall reimburse the City its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
The Contractor obligations under this section apply regardless of whether such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee.
However, without affecting the rights of the City under any provision of this agreement, the Contractor shall not be required to indemnify and hold harmless the City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In
APPENDIX
APPENDIX
2 instances where the City is shown to have been actively negligent and where the City’s active negligence accounts for only a percentage of the liability involved, the obligation of the Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of the City.
ARTICLE V. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said bid conflicting herewith.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date first above written.
CITY OF SAN LUIS OBISPO
A Municipal Corporation
__________________________________
Derek Johnson, City Manager
APPROVED AS TO FORM CONTRACTOR:
Name of Company
________________________________ By:________________________________ J. Christine Dietrick
City Attorney
Name of CAO/President
Its: CAO/PRESIDENT
(2nd signature required if Corporation):
By:________________________________
Name of Corporate Officer
Its: ____________________
APPENDIX
APPENDIX
3 APPENDIX B – TECHNICAL SPECIFICATIONS
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 011000– SUMMARY
1 TABLE OF CONTENT
SECTION 011000 - SUMMARY
SECTION 015000 - TEMPORARY FACILITIES AND CONTROLS
SECTION 017700 - CLOSEOUT PROCEDURES
SECTION 053100 - STEEL DECKING
SECTION 061000 - ROUGH CARPENTRY
SECTION 061600 – SHEATHING
SECTION 070150.19 - PREPARATION FOR REROOFING
SECTION 071354 - THERMOPLASTIC HYBRID MEMBRANE ROOFING
SECTION 072100 - THERMAL INSULATION
SECTION 076200 - SHEET METAL FLASHING AND TRIM
SECTION 079200 - JOINT SEALANTS
SECTION 099113 - EXTERIOR PAINTING
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 011000– SUMMARY
2 SECTION 011000 - SUMMARY
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. The Work under this Contract necessary for and incidental to the execution and completion of all Work indicated and inferred in the Contract Documents for the roofing replacements at the locations indicated in the summary of work below.
All roofing finished surfaces shall be California Code of Regulations (CCR) Title 24 compliant.
B. Section Includes:
1. Contractor's use of site and premises.
2. Coordination with occupants.
3. Work restrictions.
4. Specification and Drawing conventions.
5. Miscellaneous provisions.
C. Related Requirements:
1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.
2. Section 017300 "Execution" for coordination of Owner-installed products.
1.3 CONTRACTOR'S USE OF SITE AND PREMISES
A. Limits on Use of Site: Do not disturb portions of Project site beyond areas in which the Work is indicated.
1. Limits on Use of Site: Confine construction operations to roof and layoff areas approved in advance.
2. Driveways, Walkways and Entrances: Keep driveways, parking, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 011000– SUMMARY
3 a. Coordinate alteration work with circulation patterns within Project building and site. Some work is near circulation patterns and adjacent to areas critical to fire and life safety operations of the facility. Circulation patterns cannot be closed off entirely and in places can be only temporarily redirected around small areas of work. Access to fire and life safety operation-critical areas may not be obstructed.
b. Schedule deliveries to minimize use of driveways and entrances by construction operations.
c. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.
B. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.
C. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.
1.4 COORDINATION WITH OCCUPANTS
A. Full Owner Occupancy: Owner will occupy Project site and existing buildings during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.
1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Engineer and approval of authorities having jurisdiction.
2. Notify Engineer not less than 72 hours in advance of activities that will affect Owner's operations.
1.5 WORK RESTRICTIONS
A. Comply with restrictions on construction operations.
1. Comply with limitations on use of public streets, work on public streets, rights of way, and other requirements of authorities having jurisdiction.
B. On-Site Work Hours: Limit work to between 8:30 a.m. to 5:00 p.m., Monday through Friday, unless otherwise indicated. Work hours may be modified to meet Project requirements if approved by Engineer and authorities having jurisdiction.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 011000– SUMMARY
4 1. Work in Existing Building: Contractor shall have no access inside buildings.
2. Hours for Utility Shutdowns: Notify Engineer not less than 24 hours in advance of proposed utility disruptions.
C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging for temporary utility services according to requirements indicated:
1. Notify Engineer not less than 24 hours in advance of proposed disruptive operations.
2. Obtain Engineer's written permission before proceeding with disruptive operations.
D. Noise, Vibration, Dust, and Odors: Coordinate operations that may result in high levels of noise and vibration, dust, odors, or other disruption to Owner occupancy with Engineer. Any dust or debris produced by construction operations that enters the building through the HVAC intakes shall be cleaned at the end of the working day.
1. Notify Engineer not less than 24 hours in advance of proposed disruptive operations.
2. Obtain Engineer's written permission before proceeding with disruptive operations.
E. Smoking and Controlled Substance Restrictions: Use of tobacco products, alcoholic beverages, and other controlled substances on Owner's property is not permitted.
F. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.
G. Employee Screening: Comply with Owner's requirements for background screening of Contractor personnel working on Project site.
1. Maintain list of approved screened personnel with Owner's representative.
1.6 SPECIFICATION AND DRAWING CONVENTIONS
A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:
1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with,"
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 011000– SUMMARY
5 depending on the context, are implied where a colon (:) is used within a sentence or phrase.
2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.
B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.
C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:
1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.
2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings and published as part of the U.S. National CAD Standard.
3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.
1.7 MISCELLANEOUS PROVISIONS
A. Notify Engineer if conditions are uncovered which would prevent the completed construction from conforming to the requirements of the Work.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
END OF SECTION 011000
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 015000 – TEMPORARY FACILITIES AND CONTROLS 1 SECTION 015000 - TEMPORARY FACILITIES AND CONTROLS
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. Section includes requirements for temporary utilities, support facilities, and security and protection facilities.
B. Related Requirements:
1. Section 011000 "Summary" for work restrictions and limitations on utility interruptions.
1.3 USE CHARGES
1.4 INFORMATIONAL SUBMITTALS
A. Site Utilization Plan: Show temporary facilities, temporary utility lines and connections, staging areas, construction site entrances, vehicle circulation, and parking areas for construction personnel.
PART 2 - PRODUCTS (NOT USED)
PART 3 - EXECUTION
3.1 TEMPORARY UTILITY INSTALLATION
A. Sanitary Facilities: Provide temporary toilets, wash facilities, safety shower and eyewash facilities, and drinking water for use of construction personnel. Comply with requirements of authorities having jurisdiction for type, number, location, operation, and maintenance of fixtures and facilities.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 015000 – TEMPORARY FACILITIES AND CONTROLS 2 B. Electric Power Service: Connect to Owner's existing electric power service.
Maintain equipment in a condition acceptable to Owner.
C. Parking: Use designated areas of Owner's existing parking areas for construction personnel.
D. Storage and Staging: Use designated areas of Project site for storage and staging needs.
E. Waste Disposal Facilities: Provide waste-collection containers in sizes adequate to handle waste from construction operations. Comply with requirements of authorities having jurisdiction. Comply with progress cleaning requirements in Section 017300 "Execution."
3.2 SECURITY AND PROTECTION FACILITIES INSTALLATION
A. Protection of Existing Facilities: Protect existing vegetation, equipment, structures, utilities, and other improvements at Project site and on adjacent properties, except those indicated to be removed or altered. Repair damage to existing facilities.
B. Environmental Protection: Provide protection, operate temporary facilities, and conduct construction as required to comply with environmental regulations and that minimize possible air, waterway, and subsoil contamination or pollution or other undesirable effects.
1. Comply with work restrictions specified in Section 011000 "Summary."
3.3 MOISTURE AND MOLD CONTROL
A. Moisture and Mold Protection: Protect stored materials and installed Work.
B. Exposed Construction Period: Before installation of weather barriers, when materials are subject to wetting and exposure and to airborne mold spores, protect as follows:
1. Protect porous materials from water damage.
2. Protect stored and installed material from flowing or standing water.
3. Keep porous and organic materials from coming into prolonged contact with concrete.
4. Remove standing water from decks.
5. Keep deck openings covered or dammed.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 015000 – TEMPORARY FACILITIES AND CONTROLS 3 3.4 OPERATION, TERMINATION, AND REMOVAL
A. Maintenance: Maintain facilities in good operating condition until removal.
END OF SECTION 015000
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 015000 – TEMPORARY FACILITIES AND CONTROLS 4 THIS PAGE IS INTENTIONALLY LEFT BLANK.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 017700 – CLOSEOUT PROCEDURES 1 SECTION 017700 - CLOSEOUT PROCEDURES
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. Section includes administrative and procedural requirements for Contract closeout, including, but not limited to, the following:
1. Substantial Completion procedures.
2. Warranties.
3. Final cleaning.
1.3 DEFINITIONS
A. List of Incomplete Items: Contractor-prepared list of items to be completed or corrected, prepared for the Architect's use prior to Architect's inspection, to determine if the Work is substantially complete.
1.4 SUBMITTAL OF PROJECT WARRANTIES
A. Time of Submittal: Submit written warranties on request of Architect for designated portions of the Work where warranties are indicated to commence on dates other than date of Substantial Completion, or when delay in submittal of warranties might limit Owner's rights under warranty.
B. Organize warranty documents into an orderly sequence based on the table of contents of Project Manual.
C. Warranty Electronic File: Provide warranties and bonds in PDF format.
Assemble complete warranty and bond submittal package into a single electronic PDF file with bookmarks enabling navigation to each item. Provide bookmarked table of contents at beginning of document.
1. Submit by email to Engineer.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 017700 – CLOSEOUT PROCEDURES 2 PART 2 - PRODUCTS
2.1 MATERIALS
A. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property or that might damage finished surfaces.
PART 3 - EXECUTION
3.1 FINAL CLEANING
A. General: Perform final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations.
B. Cleaning: Employ experienced workers or professional cleaners for final cleaning. Clean each surface or unit to condition expected in an average commercial building cleaning and maintenance program. Comply with manufacturer's written instructions.
1. Complete the following cleaning operations before requesting inspection for certification of Substantial Completion for entire Project or for a designated portion of Project:
a. Clean Project site of rubbish, waste material, litter, and other foreign substances.
b. Sweep paved areas broom clean. Remove petrochemical spills, stains, and other foreign deposits.
c. Remove tools, construction equipment, machinery, and surplus material from Project site.
d. Clean exposed exterior hard-surfaced finishes to a dirt-free condition, free of stains, films, and similar foreign substances. Avoid disturbing natural weathering of exterior surfaces. Restore reflective surfaces to their original condition.
e. Remove debris and surface dust from limited-access spaces, including roofs, plenums, shafts, trenches, equipment vaults, manholes, attics, and similar spaces.
f. Clean transparent materials, including mirrors and glass in doors and windows. Remove glazing compounds and other noticeable, visionobscuring materials. Polish mirrors and glass, taking care not to scratch surfaces.
g. Remove labels that are not permanent.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 017700 – CLOSEOUT PROCEDURES 3 h. Wipe surfaces of mechanical and electrical equipment and similar equipment. Remove excess lubrication, paint and mortar droppings, and other foreign substances.
i. Clean luminaires, lamps, globes, and reflectors to function with full efficiency.
C. Construction Waste Disposal: Comply with waste-disposal requirements in Section 015000 "Temporary Facilities and Controls.”
3.2 REPAIR OF THE WORK
A. Complete repair and restoration operations before requesting inspection for determination of Substantial Completion.
END OF SECTION 017700
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 017700 – CLOSEOUT PROCEDURES 4 THIS PAGE IS INTENTIONALLY LEFT BLANK.
APPENDIX B
STEEL DECKING 053100 - 1
SECTION 053100 - STEEL DECKING
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Metal roof deck where new roof deck is indicated on the plans.
1.2 ACTION SUBMITTALS
A. Product Data:
1. Roof deck.
B. Shop Drawings:
1. Include layout and types of deck panels, anchorage details, reinforcing channels, pans, cut deck openings, special jointing, accessories, and attachments to other construction.
1.3 INFORMATIONAL SUBMITTALS
A. Welding certificates.
B. Product Certificates: For each type of steel deck.
C. Field Quality-Control Submittals:
1. Field quality-control reports.
1.4 QUALITY ASSURANCE
A. Welding Qualifications: Qualify procedures and personnel in accordance with SDI QA/QC and the following welding codes:
1. AWS D1.1/D1.1M.
2. AWS D1.3/D1.3M.
APPENDIX B
STEEL DECKING 053100 - 2
1.5 DELIVERY, STORAGE, AND HANDLING
A. Protect steel deck from corrosion, deformation, and other damage during delivery, storage, and handling.
B. Store products in accordance with SDI MOC3. Stack steel deck on platforms or pallets and slope to provide drainage. Protect with a waterproof covering and ventilate to avoid condensation.
PART 2 - PRODUCTS
2.1 ROOF DECK
A. Fabrication of Roof Deck: Fabricate panels, without top-flange stiffening grooves, to comply with SDI RD and with the following:
1. Galvanized- and Shop-Primed Steel Sheet: ASTM A653/A653M, Structural Steel (SS), Grade 50, G60 zinc coating; cleaned, pretreated, and primed with manufacturer's standard baked-on, rust-inhibitive primer. a. Color: Gray or White [confirm with architect].
2. Deck Profile: Verco HSN3-32.
3. Profile Depth: 3 inches.
4. Design Uncoated-Steel Thickness: 18 gage [0.0474 inch].
5. Span Condition: Single span.
6. Side Laps: Interlocking seam.
2.2 ACCESSORIES
A. Provide manufacturer's standard accessory materials for deck that comply with requirements indicated.
B. Miscellaneous Sheet Metal Deck Accessories: Steel sheet, minimum yield strength of 33,000 psi (230 MPa), not less than 0.0359-inch (0.91-mm) design uncoated thickness, of same material and finish as deck; of profile indicated or required for application.
C. Galvanizing Repair Paint: ASTM A780/A780M.
D. Repair Paint: Manufacturer's standard rust-inhibitive primer of same color as primer.
APPENDIX B
STEEL DECKING 053100 - 3
PART 3 - EXECUTION
3.1 EXAMINATION
A. Examine supporting frame and field conditions for compliance with requirements for installation tolerances and other conditions affecting performance of the Work.
B. Proceed with installation only after unsatisfactory conditions have been corrected.
3.2 INSTALLATION, GENERAL
A. Install deck panels and accessories in accordance with SDI C, SDI NC, and SDI RD, as applicable; manufacturer's written instructions; and requirements in this Section.
B. Install temporary shoring before placing deck panels if required to meet deflection limitations.
C. Locate deck bundles to prevent overloading of supporting members.
D. Place deck panels on supporting frame and adjust to final position with ends accurately aligned and bearing on supporting frame before being permanently fastened. Do not stretch or contract side-lap interlocks.
3.3 INSTALLATION OF ROOF DECK
A. Fasten roof-deck panels to steel supporting members by arc spot (puddle) welds of the surface diameter indicated on the drawings.
1. Weld Diameter: As noted on the drawings.
2. Weld Spacing: As noted on the drawings
B. Side-Lap and Perimeter Edge Fastening: As noted on the drawings:
C. End Bearing: Install deck ends over supporting frame with a minimum end bearing of 1-1/2 inches, with end joints as follows:
1. End Joints: Lapped 2 inches minimum or butted at Contractor's option.
D. Roof Sump Pans and Sump Plates: Install over openings provided in roof deck and weld or mechanically fasten flanges to top of deck. Space welds or mechanical fasteners not more than 12 inches apart with at least one weld or fastener at each corner.
APPENDIX B
STEEL DECKING 053100 - 4
3.4 REPAIR
A. Galvanizing Repairs: Prepare and repair damaged galvanized coatings on both surfaces of deck with galvanized repair paint in accordance with ASTM A780/A780M and manufacturer's written instructions.
B. Repair Painting:
1. Wire brush and clean rust spots, welds, and abraded areas on both surfaces of prime-painted deck immediately after installation, and apply repair paint.
2. Apply repair paint, of same color as adjacent shop-primed deck, to bottom surfaces of deck exposed to view.
3.5 FIELD QUALITY CONTROL
A. Testing Agency: Owner will engage a qualified testing agency to perform tests and inspections.
B. Tests and Inspections:
1. Special inspections and qualification of welding special inspectors for coldformed steel floor and roof deck in accordance with quality-assurance inspection requirements of SDI QA/QC.
a. Field welds will be subject to inspection.
2. Steel decking will be considered defective if it does not pass tests and inspections.
C. Prepare test and inspection reports.
END OF SECTION 053100
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 061000 – ROUGH CARPENTRY 1 SECTION 061000 - ROUGH CARPENTRY
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 1 Specification Sections, apply to this Section.
B. Related Sections:
1. Section 061600 “Sheathing” for repair of damaged roof sheathing.
1.2 SUMMARY
A. This Section includes the following:
1. Framing with dimension lumber.
2. Rooftop equipment bases and support curbs.
3. Wood furring, grounds, nailers, and blocking.
4. Wood framing for drainage crickets.
5. Plywood sheathing for miscellaneous items.
1.3 SUBMITTALS
A. General: Submit each item in this Article according to the Conditions of the Contract and Division 1 Specification Sections.
B. Wood treatment data as follows, including chemical treatment manufacturer's instructions for handling, storing, installing, and finishing treated materials:
1. For each type of preservative-treated wood product, include certification by treating plant stating type of preservative solution and pressure process used, net amount of preservative retained, and compliance with applicable standards.
2. For waterborne-treated products, include statement that moisture content of treated materials was reduced to levels indicated before shipment to Project site.
C. Material test reports from a qualified independent testing agency indicating and interpreting test results relative to compliance of fire-retardant-treated wood products with requirements indicated.
D. Warranty of chemical treatment manufacturer for each type of treatment.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 061000 – ROUGH CARPENTRY 2 1.4 DELIVERY, STORAGE, AND HANDLING
A. Keep materials under cover and dry. Protect from weather and contact with damp or wet surfaces. Stack lumber, plywood, and other panels. Provide for air circulation within and around stacks and under temporary coverings.
1. For lumber and plywood pressure treated with waterborne chemicals, place spacers between each bundle to provide air circulation.
PART 2 - PRODUCTS
2.1 MANUFACTURERS
A. Manufacturers: Subject to compliance with requirements, provide products by one of the following:
1. Wood-Preservative-Treated Materials:
a. Baxter: J. H. Baxter Co.
b. Chemical Specialties, Inc.
c. Continental Wood Preservers, Inc.
d. Hickson Corp.
e. Hoover Treated Wood Products, Inc.
f. Osmose Wood Preserving, Inc.
Or approved equal.
2.2 LUMBER, GENERAL
A. Lumber Standards: Comply with DOC PS 20, "American Softwood Lumber Standard," and with applicable grading rules of inspection agencies certified by ALSC's Board of Review.
B. Inspection Agencies: Inspection agencies, and the abbreviations used to reference them, include the following:
1. RIS - Redwood Inspection Service.
2. WCLIB - West Coast Lumber Inspection Bureau.
3. WWPA - Western Wood Products Association.
C. Grade Stamps: Provide lumber with each piece factory marked with grade stamp of inspection agency evidencing compliance with grading rule requirements and identifying grading agency, grade, species, moisture content at time of surfacing, and mill.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 061000 – ROUGH CARPENTRY 3 1. For exposed lumber, furnish pieces with grade stamps applied to ends or back of each piece, or omit grade stamps and provide grade-compliance certificates issued by inspection agency.
D. Where nominal sizes are indicated, provide actual sizes required by DOC PS 20 for moisture content specified. Where actual sizes are indicated, they are minimum dressed sizes for dry lumber.
1. Provide dressed lumber, S4S, unless otherwise indicated.
2. Provide dry lumber with 19 percent maximum moisture content at time of dressing for 2-inch nominal thickness or less, unless otherwise indicated.
2.3 WOOD-PRESERVATIVE-TREATED MATERIALS
A. General: Where lumber or plywood is indicated as preservative treated or is specified to be treated, comply with applicable requirements of AWPA C2 (lumber) and AWPA C9 (plywood). Mark each treated item with the Quality Mark Requirements of an inspection agency approved by ALSC's Board of Review.
B. Pressure treat above ground items with waterborne preservatives to a minimum retention of 0.25 lb/cu. ft.. After treatment, kiln-dry lumber and plywood to a maximum moisture content of 19 and 15 percent, respectively. Treat indicated items and the following:
1. Wood cants, wood member under parapet cap, nailers, curbs, equipment support bases, blocking, stripping, and similar members in connection with roofing, flashing, vapor barriers, and waterproofing.
2. Wood sills, sleepers, blocking, furring, stripping, and similar concealed members in contact with masonry or concrete.
3. Wood floor plates installed over concrete slabs directly in contact with earth.
C. Complete fabrication of treated items before treatment, where possible. If cut after treatment, apply field treatment complying with AWPA M4 to cut surfaces.
Inspect each piece of lumber or plywood after drying and discard damaged or defective pieces.
2.4 DIMENSION LUMBER
A. General: Provide dimension lumber of grades indicated according to the ALSC National Grading Rule (NGR) provisions of the inspection agency indicated.
B. Other Framing Not Listed Above: Provide the following grades and species:
1. Grade: No. 1.
2. Species: Douglas Fir Larch; WCLIB or WWPA.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 061000 – ROUGH CARPENTRY 4 C. Exposed Framing: Provide material hand-selected from lumber of species and grade indicated below for uniformity of appearance and freedom from characteristics that would impair finish appearance.
1. Species and Grade: As indicated above for load-bearing construction of same type.
2.5 TIMBERS
A. For timbers of 5-inch nominal size and thicker, provide material complying with the following requirements:
1. Species and Grade: Douglas fir-larch, Select Structural per WCLIB or WWPA rules.
2. Additional Restriction: Free of heart centers.
2.6 MISCELLANEOUS LUMBER
A. General: Provide lumber for support or attachment of other construction, including rooftop equipment curbs and support bases, cant strips, bucks, nailers, blocking, furring, grounds, stripping, and similar members.
B. Moisture Content: 19 percent maximum for lumber items not specified to receive wood preservative treatment.
C. Grade: For dimension lumber sizes, provide No. 2 grade per WCLIB or WWPA of Douglas Fir Larch.
2.7 WOOD-BASED STRUCTURAL-USE PANELS, GENERAL
A. Structural-Use Panel Standard: Provide plywood panels complying with DOC PS 1, "U.S. Product Standard for Construction and Industrial Plywood." B. Trademark: Factory mark structural-use panels with APA trademark evidencing compliance with grade requirements.
2.8 PLYWOOD
A. General: Where existing roof sheathing requires replacement; provide roof sheathing to match original material thickness.
1. Refer to Section 061600 “Sheathing.”
2.9 FASTENERS
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 061000 – ROUGH CARPENTRY 5 A. General: Provide fasteners of size and type indicated that comply with requirements specified in this Article for material and manufacture.
1. Where rough carpentry is exposed to weather, in ground contact, or in area of high relative humidity, provide fasteners with a hot-dip zinc coating per ASTM A 153 or of Type 304 stainless steel.
B. Nails, Wire, Brads, and Staples: FS FF-N-105.
C. Power-Driven Fasteners: CABO NER-272.
D. Wood Screws: ASME B18.6.1.
E. Lag Bolts: ASME B18.2.1.
F. Bolts: Steel bolts complying with ASTM A 307, Grade A; with ASTM A 563 hex nuts and, where indicated, flat washers.
PART 3 - EXECUTION
3.1 COMPLIANCE FOR WORK OF REPAIR
A. For all work performed where replacement of materials originally installed under an Authority Having Jurisdiction approved set of construction documents is required, that work shall be performed in a manner that replaces the existing condition or as indicated in the originally approved documents. Roof sheathing replacement will be paid for by utilizing the Contingency allowance with negotiated unit prices included in the Contract Documents.
3.2 INSTALLATION, GENERAL
A. Discard units of material with defects that impair quality of rough carpentry and that are too small to use with minimum number of joints or optimum joint arrangement.
B. Set rough carpentry to required levels and lines, with members plumb, true to line, cut, and fitted.
C. Fit rough carpentry to other construction; scribe and cope as required for accurate fit. Correlate location of furring, nailers, blocking, grounds, and similar supports to allow attachment of other construction.
D. Apply field treatment complying with AWPA M4 to cut surfaces of preservativetreated lumber and plywood.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 061000 – ROUGH CARPENTRY 6 E. Securely attach rough carpentry work to substrate by anchoring and fastening as indicated, complying with the following:
1. CABO NER-272 for power-driven staples, P-nails, and allied fasteners.
2. Published requirements of metal framing anchor manufacturer.
3. "Table 2304.9.1 Nailing Schedule" of the California Building Code.
F. Use common wire nails, unless otherwise indicated. Use finishing nails for finish work. Select fasteners of size that will not fully penetrate members where opposite side will be exposed to view or will receive finish materials. Make tight connections between members. Install fasteners without splitting wood; predrill as required.
G. Use hot-dip galvanized nails where rough carpentry is exposed to weather, in ground contact, or in area of high relative humidity.
H. Countersink nail heads on exposed carpentry work and fill holes with wood filler.
3.3 WOOD GROUNDS, NAILERS, BLOCKING, AND SLEEPERS
A. Install wood grounds, nailers, blocking, and sleepers where shown and where required for screeding or attaching other work. Form to shapes shown and cut as required for true line and level of attached work. Coordinate locations with other work involved.
B. Attach to substrates to support applied loading. Recess bolts and nuts flush with surfaces, unless otherwise indicated. Build into masonry during installation of masonry work. Where possible, anchor to formwork before concrete placement.
C. Install permanent grounds of dressed, preservative-treated, key-beveled lumber not less than 1-1/2 inches wide and of thickness required to bring face of ground to exact thickness of finish material. Remove temporary grounds when no longer required.
3.4 WOOD FURRING
A. Install plumb and level with closure strips at edges and openings. Shim with wood as required for tolerance of finish work.
3.5 WOOD FRAMING, GENERAL
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 061000 – ROUGH CARPENTRY 7 A. Framing Standard: Comply with AFPA's "Manual for Wood Frame Construction," unless otherwise indicated.
B. Do not splice structural members between supports.
3.6 INSTALLATION OF STRUCTURAL-USE PANELS
A. Fastening Methods: Fasten panels as indicated below:
1. Sheathing: Nail to wood framing. Where plywood replaces existing roof sheathing, match existing nail size and spacing.
a. Space panels 1/8 inch at edges and ends.
END OF SECTION 061000
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 061000 – ROUGH CARPENTRY 8 THIS PAGE INTENTIONALLY LEFT BLANK.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 061600 - SHEATHING
1 SECTION 061600 - SHEATHING
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Roof sheathing for repair.
B. Related Section:
1. Section 061000 “Rough Carpentry” for miscellaneous plywood.
1.2 ACTION SUBMITTALS
A. Product Data: For each type of process and factory-fabricated product.
PART 2 - PRODUCTS
2.1 ROOF SHEATHING
A. Plywood Sheathing: CDX sheathing. Match existing thickness (5/8” per plan).
2.2 FASTENERS
A. General: Provide fasteners of size and type indicated that comply with requirements specified in this article for material and manufacture.
1. For roof sheathing, provide fasteners with hot-dip zinc coating complying with ASTM A 153 or of Type 304 stainless steel.
2.3 MISCELLANEOUS MATERIALS
A. Adhesives for Field Gluing Panels to Wood Framing: Formulation complying with ASTM D 3498 that is approved for use with type of construction panel indicated by manufacturers of both adhesives and panels.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 061600 - SHEATHING
2 PART 3 - EXECUTION
3.1 DSA COMPLAINCE FOR WORK OF REPAIR
A. For all work performed where replacement of materials originally installed under a Division of the State Architect (DSA) approved set of construction documents is required, that work shall be performed in a manner that replaces the existing condition or as indicated in the originally approved documents.
3.2 INSTALLATION, GENERAL
A. Do not use materials with defects that impair quality of sheathing or pieces that are too small to use with minimum number of joints or optimum joint arrangement. Arrange joints so that pieces do not span between fewer than three support members.
B. Cut panels at penetrations, edges, and other obstructions of work; fit tightly against abutting construction unless otherwise indicated.
C. Securely attach to substrate by fastening as indicated, complying with the following:
1. ICC-ES evaluation report for fastener.
D. Coordinate [roof sheathing installation with flashing and joint-sealant installation so these materials are installed in sequence and manner that prevent exterior moisture from passing through completed assembly.
E. Do not bridge building expansion joints; cut and space edges of panels to match spacing of structural support elements.
3.3 WOOD STRUCTURAL PANEL INSTALLATION
A. General: Comply with applicable recommendations in APA Form No. E30, "Engineered Wood Construction Guide," for types of structural-use panels and applications indicated.
B. Fastening Methods: Fasten panels as indicated below:
1. Roof Sheathing:
a. As indicated in the Division of the State Architect approved drawings. b. Space panels 1/8 inch (3 mm) apart at edges and ends.
END OF SECTION 061600
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 070150.19 – PREPARATION FOR REROOFING 1 SECTION 070150.19 - PREPARATION FOR REROOFING
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Full tear-off of entire roof system.
2. Removal of flashings and counterflashings.
1.2 UNIT PRICES
A. Work of this Section is affected by:
1. Unit Price for removal of existing wet insulation, and replacement with new insulation, is bid in accordance with City Standard Specifications.
2. Unit Price for removal of existing deteriorated wood roof deck, and replacement with new wood deck, is bid in accordance with City Standard Specifications.
3. Unit Price for removal of existing deteriorated wood nailers and curbs, and replacement with new wood, is bid in accordance with City Standard Specifications.
1.3 PREINSTALLATION MEETINGS
A. Preliminary Roofing Conference: Before starting removal Work, conduct conference at Project site.
1.4 INFORMATIONAL SUBMITTALS
A. Photographs: Show existing conditions of adjoining construction and site improvements, including exterior and interior finish surfaces, that might be misconstrued as having been damaged by reroofing operations.
1. Submit before Work begins.
1.5 FIELD CONDITIONS
A. Existing Roofing System: Built-up roofing (BUR) installed circa 1995. Some areas coated with fluid-applied repair material.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 070150.19 – PREPARATION FOR REROOFING 2 B. Owner will occupy portions of building immediately below reroofing area.
C. Protect building to be reroofed, adjacent buildings, walkways, site improvements, exterior plantings, and landscaping from damage or soiling from reroofing operations.
D. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities.
E. Conditions existing at time of inspection for bidding will be maintained by Owner as far as practical.
1. Construction Drawings and Project Manual for existing roofing system are provided for Contractor's convenience and information, but they are not a warranty of existing conditions. They are intended to supplement rather than serve in lieu of Contractor's own investigations. Contractor is responsible for conclusions derived from existing documents.
F. Limit construction loads on existing roof areas to remain, and existing roof areas scheduled to be reroofed.
G. Weather Limitations: Proceed with reroofing preparation only when existing and forecasted weather conditions permit Work to proceed without water entering existing roofing system or building.
PART 2 - PRODUCTS
2.1 AUXILIARY REROOFING MATERIALS
A. General: Use auxiliary reroofing preparation materials recommended by roofing system manufacturer for intended use and compatible with components of new roofing system.
PART 3 - EXECUTION
3.1 PREPARATION
A. Shut off rooftop utilities and service piping before beginning the Work.
B. Coordinate with Owner to shut down air-intake equipment in the vicinity of the Work.
C. Cover air-intake louvers before proceeding with reroofing work that could affect indoor air quality or activate smoke detectors in the ductwork.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 070150.19 – PREPARATION FOR REROOFING 3 D. During removal operations, have sufficient and suitable materials on-site to facilitate rapid installation of temporary protection in the event of unexpected rain at no additional cost to the Owner.
E. Maintain roof drains in functioning condition to ensure roof drainage at end of each workday.
1. Prevent debris from entering or blocking roof drains and conductors. a. Use roof-drain plugs specifically designed for this purpose. b. Remove roof-drain plugs at end of each workday, when no work is taking place, or when rain is forecast.
2. If roof drains are temporarily blocked or unserviceable due to roofing system removal or partial installation of new roofing system, provide alternative drainage method to remove water and eliminate ponding.
a. Do not permit water to enter into or under existing roofing system components that are to remain.
3.2 ROOF TEAR-OFF
A. Notify Engineer each day of extent of roof tear-off proposed for that day.
B. Lower removed roofing materials to ground and onto lower roof levels, using dusttight chutes or other acceptable means of removing materials from roof areas.
C. Full Roof Tear-off: Remove existing roofing and other roofing system components down to the existing roof deck.
1. Remove base flashings and counter flashings.
2. Remove perimeter edge flashing and gravel stops.
3. Remove copings.
4. Remove expansion-joint covers.
5. Remove flashings at pipes, curbs, mechanical equipment, and other penetrations.
6. Remove roof drains.
7. Remove deteriorated wood blocking, curbs, and nailers.
8. Remove fasteners from deck.
3.3 DECK PREPARATION
A. Inspect deck after tear-off of roofing system.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 070150.19 – PREPARATION FOR REROOFING 4 B. If broken or loose fasteners that secure deck panels to one another or to structure are observed, or if deck appears or feels inadequately attached, immediately notify Architect.
C. If deck surface is unsuitable for receiving new roofing or if structural integrity of deck is suspect, immediately notify Architect.
D. Provide additional deck securement as directed by Architect.
E. Replace plywood roof sheathing as directed by Architect according to Section 061600 "Sheathing."
1. Roof sheathing replacement will be paid for with the Contingency Allowance according to unit prices included in the Contract Documents.
3.4 BASE FLASHING REMOVAL
A. Remove existing base flashings.
1. Clean substrates of contaminants, such as asphalt, sheet materials, dirt, and debris.
B. Inspect wood blocking, curbs, and nailers for deterioration and damage.
1. If wood blocking, curbs, or nailers have deteriorated, immediately notify Architect.
C. When directed by Architect, replace wood blocking, curbs, and nailers to comply with Section 061000 "Rough Carpentry."
3.5 DISPOSAL OF DEMOLISHED MATERIALS
A. All refused items become the property of the Contractor. Do not stockpile debris in or around the existing building. Remove debris as it accumulates from removal operations to a legal disposal area.
B. Dispose of all hazardous materials to comply with all applicable regulations, laws, and ordinances concerning removal, handling and protection against exposure or environmental pollution.
END OF SECTION 070150.19
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 1 SECTION 071354 - THERMOPLASTIC HYBRID MEMBRANE ROOFING PART 1 GENERAL
1.1 SECTION INCLUDES
A. Cold Applied 2-Ply Thermoplastic Hybrid Roof System.
B. Accessories.
C. Edge Treatment and Roof Penetration Flashings.
1.2 RELATED SECTIONS
A. Section 061000 - Rough Carpentry.
B. Section 061000 - Sheathing.
C. Section 076200 - Sheet Metal Flashing and Trim
1.3 REFERENCES
A. ASTM D 312 - Standard Specification for Asphalt used in Roofing.
B. ASTM D 1970 - Specification for Sheet Materials, Self-Adhering Polymer Modified Bituminous, Used as Steep Roofing Underlayment for Ice Dam Protection.
C. ASTM D 1079 Standard Terminology Relating to Roofing, Waterproofing and Bituminous Materials.
D. ASTM D 2178 Standard Specification for Asphalt Glass Felt Used in Roofing and Waterproofing.
E. ASTM D 4586 Standard Specification for Asphalt Roof Cement, AsbestosFree.
F. ASTM D 4601 Standard Specification for Asphalt Coated Glass Fiber Base Sheet Used in Roofing.
G. ASTM D 5147 Standard Test Method for Sampling and Testing Modified Bituminous Sheet Materials.
H. ASTM D 6162 Standard Specification for Styrene Butadiene Styrene (SBS) Modified Bituminous Sheet Materials Using a Combination of Polyester and Glass Fiber Reinforcements.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 2 I. ASTM D 6163 Standard Specification for Styrene Butadiene Styrene (SBS) Modified Bituminous Sheet Materials Using Glass Fiber Reinforcements.
J. ASTM D 6164 - Standard Specification for Styrene Butadiene Styrene (SBS) Modified Bituminous Sheet Materials Using Polyester Reinforcements.
K. ASTM D 6754 - Standard Specification for Ketone Ethylene Ester (KEE) Sheet Roofing.
L. ASTM D 6757 - Standard Specification for Underlayment Felt Containing Inorganic Fibers Used in Steep-Slope Roofing.
M. ASTM E 108 - Standard Test Methods for Fire Test of Roof Coverings N. National Roofing Contractors Association (NRCA): Roofing and Waterproofing Manual.
O. Sheet Metal and Air Conditioning Contractors National Association, Inc. (SMACNA) - Architectural Sheet Metal Manual.
P. Underwriters Laboratories, Inc. (UL): Fire Hazard Classifications.
Q. Warnock Hersey (WH): Fire Hazard Classifications.
R. ANSI-SPRI ES-1 Wind Design Standard for Edge Systems used with Low Slope Roofing Systems.
S. ASCE 7, Minimum Design Loads for Buildings and Other Structures T. UL - Fire Resistance Directory.
U. FM Approvals - Roof Coverings and/or RoofNav assembly database.
V. California Title 24 Energy Efficient Standards.
1.4 DESIGN / PERFORMANCE REQUIREMENTS
A. Perform work in accordance with all federal, state and local codes.
B. Design Requirements:
1. Uniform Wind Uplift Load Capacity
a. Installed roof system shall withstand negative (uplift) design wind loading pressures complying with the following criteria. 1) Design Code: ASCE 7, Method 2 for Components and
Cladding.
2) Importance Category:
a) IV
3) Wind Speed: 120 mph
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 3 4) Exposure Category:
a) B
5) Design Roof Height: 20 feet.
6) Minimum Building Width: 35 feet.
7) Roof Pitch: .flat.
8) Roof Area Design Uplift Pressure:
a) Zone 1 - Field of roof 24.8 psf
b) Zone 2 - Eaves, ridges, hips and rakes 32.7 psf
c) Zone 3 - Corners 32.7 psf
2. Live Load: 20 psf, or not to exceed original building design.
3. Dead Load:
a. Installation of new roofing materials shall not exceed the dead load capacity of the existing roof structure.
C. Energy Star: Roof System shall comply with the initial and aged reflectivity required by the U.S. Federal Government's Energy Star program.
D. Roof System membranes containing recycled or bio-based materials shall be third party certified through UL Environment.
E. Roof system shall have been tested in compliance with the following codes and test requirements:
1. Cool Roof Rating Council (CRRC)
1.5 SUBMITTALS
A. Submit under provisions of City Standard Specifications.
B. Product Data: Manufacturer's data sheets on each product to be used, including:
1. Preparation instructions and recommendations.
2. Storage and handling requirements and recommendations.
3. Installation instructions.
C. Shop Drawings: Refer to City Standard submittal requirements for proposed substitutions.
D. Design Pressure Calculations: Submit design pressure calculations for the roof area in accordance with ASCE 7 and local Building Code requirements.
Include a roof system attachment analysis report, certifying the system's compliance with applicable wind load requirements before Work begins. If submitting an alternate to the basis of design, contractor is to submit design pressure calculations a minimum of 7 days prior to bid opening that are signed and sealed by a professional engineer licensed to practice in the state of CA
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 4 E. Provide a notarized letter stating that a full-time representative of the roofing manufacturer will perform the site inspections listed in section 3.8 F. Manufacturer's Certificates: Provide to certify products meet or exceed specified requirements.
G. Test Reports: Submit test reports, prepared by an independent testing agency, for all modified bituminous sheet roofing, indicating compliance with ASTM D5147. Testing must be performed at 77 deg. F. Tests at 0 deg. F will not be considered.
H. Closeout Submittals: Provide manufacturer's maintenance instructions that include recommendations for periodic inspection and maintenance of all completed roofing work. Provide product warranty executed by the manufacturer. Assist Owner in preparation and submittal of roof installation acceptance certification as may be necessary in connection with fire and extended coverage insurance on roofing and associated work.
1.6 QUALITY ASSURANCE
A. Perform Work in accordance with NRCA Roofing and Waterproofing Manual.
B. Manufacturer Qualifications: Company specializing in manufacturing products specified with documented ISO 9001 certification and minimum of twelve years of documented experience and must not have been in Chapter 11 bankruptcy during the last five years.
C. Installer Qualifications: Company specializing in performing Work of this section with minimum five years documented experience and a certified PreApproved Versico Contractor or approved equal.
D. Installer's Field Supervision: Maintain a full-time Supervisor/Foreman on job site during all phases of roofing work while roofing work is in progress.
E. Product Certification: Provide manufacturer's certification that materials are manufactured in the United States and conform to requirements specified herein, are chemically and physically compatible with each other, and are suitable for inclusion within the total roof system specified herein.
F. Source Limitations: Obtain all components of roof system from a single manufacturer. Secondary products that are required shall be recommended and approved in writing by the roofing system Manufacturer. Upon request of the Architect or Owner, submit Manufacturer's written approval of secondary components in list form, signed by an authorized agent of the Manufacturer.
1.7 PRE-INSTALLATION MEETINGS
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 5 A. Pre-installation meetings will be scheduled by the Engineer.
B. Review installation procedures and coordination required with related Work.
C. Inspect and make notes of job conditions prior to installation:
1. Record minutes of the conference and provide copies to all parties present.
2. Identify all outstanding issues in writing designating the responsible party for follow-up action and the timetable for completion.
3. Installation of roofing system shall not begin until all outstanding issues are resolved to the satisfaction of the Architect.
1.8 DELIVERY, STORAGE, AND HANDLING
A. Deliver and store products in manufacturer's unopened packaging with labels intact until ready for installation.
B. Store all roofing materials in a dry place, on pallets or raised platforms, out of direct exposure to the elements until time of application. Store materials at least 4 inches above ground level and covered with "breathable" tarpaulins.
C. Stored in accordance with the instructions of the manufacturer prior to their application or installation. Store roll goods on end on a clean flat surface except store KEE-Stone FB 60 rolls flat on a clean flat surface. No wet or damaged materials will be used in the application.
D. Store at room temperature wherever possible, until immediately prior to installing the roll. During winter, store materials in a heated location with a 50 degree F (10 degree C) minimum temperature, removed only as needed for immediate use. Keep materials away from open flame or welding sparks.
E. Avoid stockpiling of materials on roofs without first obtaining acceptance from the Architect/Engineer.
F. Adhesive storage shall be between the range of above 50 degree F (10 degree C) and below 80 degree F (27 degree C). Area of storage shall be constructed for flammable storage.
1.9 COORDINATION
A. Coordinate Work with installing associated metal flashings as work of this section proceeds.
1.10 PROJECT CONDITIONS
A. Maintain environmental conditions (temperature, humidity, and ventilation) within limits recommended by manufacturer for optimum results. Do not
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 6 install products under environmental conditions outside manufacturer's absolute limits.
1.11 WARRANTY
A. Upon completion of the work, provide the Manufacturer's written and signed Edge-To-Edge NDL (no dollar limit) System Warranty, warranting that, if a leak develops in the roof during the term of this warranty, due either to defective material or defective workmanship by the installer, the manufacturer shall provide the Owner, at the Manufacturer's expense, with the labor and material necessary to return the defective area to a watertight condition including Manufacturer’s Metal Components.
1. Warranty Period:
a. 25 years from date of acceptance.
B. Installer is to guarantee all work against defects in materials and workmanship for a period indicated following final acceptance of the Work.
1. Warranty Period:
a. 5 years from date of acceptance.
PART 2 PRODUCTS
2.1 MANUFACTURERS
A. Basis of Design: Versico Roofing Systems – VersaFlex PVS White 80-mil, which is located at: Versico, PO Box 1289, Carlisle, PA 17013, Tel :
800.992.7663 Fax: 717.960.4036
B. Or Equal
C. Requests for substitutions will be considered in accordance with provisions of City Standard Specifications.
2.2 COLD APPLIED 2-PLY THERMOPLASTIC HYBRID ROOF SYSTEM - KEE-Stone FB 60 (or approved equal)
A. Mechanically Attached Coverboard: fastened to the deck per wind uplift calculations.
1. ½” GP DensDeck Prime (or approved equal)
B. Base (Ply) Sheet: One ply bonded to the prepared substrate with Interply Adhesive:
1. FlexBase E 80 (or approved equal)
C. Thermoplastic Cap (Ply) Sheet: One ply bonded to the prepared substrate with Interply Adhesive (2):
1. KEE-Stone FB 60 (or approved equal)
Possible Versico contact Page 232 of 970
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 7 D. Interply Adhesive: (1)
1. Green-Lock Plus Membrane Adhesive. (or approved equal) E. Interply Adhesive: (2)
1. KEE-Lock Foam (or approved equal)
F. Flashing Base Ply: One ply bonded to the prepared substrate with Flashing Ply Adhesive:
1. FlexBase E 80 (or approved equal)
G. Flashing Cap (Ply) Sheet: One ply bonded to the prepared substrate with Flashing Ply Adhesive:
1. KEE-Stone FB 60 Flashing. (or approved equal)
H. Flashing Ply Adhesive (1):
1. Green-Lock Plus Flashing Adhesive. (or approved equal) I. Flashing Ply Adhesive (2):
1. KEE-Lock Foam (or approved equal)
2.3 ACCESSORIES:
A. Roof Insulation: Provide G-P Gypsum DenDeck Prime or USG Securrock or approved equal for proper adhesion of the new roofing system.
B. Walk pads: Viking KEE Walkway Roll heat welded directly to the KEE roof membrane installed in all high foot traffic areas:
1. Thickness 5/32 in
2. Roll Size 30 in x 50 ft
3. Breaking Strength 56 lbs
4. Elongation 205
2.4 EDGE TREATMENT AND ROOF PENETRATION FLASHINGS
A. Coping Cap: refer to Section 076200.
B. Flashing Boot - KEE Flashing Boot: Solarbrite (or equal) KEE pipe boot for sealing single or multiple pipe penetrations adhered in approved adhesives as recommended and furnished by the membrane manufacturer.
C. Conduit Supports – Viking C-port foam block supports (or equal) to be installed to replace all wood blocks to support all conduit and piping the roof D. Vents and Breathers: Heavy gauge aluminum and fully insulated vent that allows moisture and air to escape but not enter the roof system as
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 8 recommended and furnished by the membrane manufacturer.
E. Pitch pans, Rain Collar 24 gauge stainless or 20oz (567gram) copper. All joints should be welded/soldered watertight. See details for design.
F. Drain Flashings should be 16oz copper formed and rolled.
G. Plumbing stacks should be 16oz copper formed and rolled.
H. Liquid Flashing - Tuff-Flash: An asphaltic-polyurethane, low odor, liquid flashing material designed for specialized details unable to be waterproofed with typical modified membrane flashings.
1. Tensile Strength, ASTM D 412: 400 psi
2. Elongation, ASTM D 412: 300%
3. Density @77 deg. F 8.5 lb/gal typical
I. Fabricated Flashings: Fabricated flashings and trim are specified in Section 076200.
1. Fabricated flashings and trim shall conform to the detail requirements of SMACNA "Architectural Sheet Metal Manual" and/or the CDA Copper Development Association "Copper in Architecture - Handbook" as applicable.
J. Manufactured Roof Specialties: Shop fabricated copings, fascia, gravel stops, control joints, expansion joints, joint covers and related flashings and trim are specified in Section 076200.
1. Manufactured roof specialties shall conform to the detail requirements of SMACNA "Architectural Sheet Metal Manual" and/or the NRCA "Roofing and Waterproofing Manual" as applicable.
PART 3 EXECUTION
3.1 EXAMINATION
A. Do not begin installation until substrates have been properly prepared.
B. Inspect and approve the deck condition, slopes and fastener backing if applicable, parapet walls, expansion joints, roof drains, stack vents, vent outlets, nailers and surfaces and elements.
C. Verify that work penetrating the roof deck, or which may otherwise affect the roofing, has been properly completed.
D. If substrate preparation and other conditions are the responsibility of another installer, notify Architect of unsatisfactory preparation before proceeding.
3.2 PREPARATION
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 9 A. General: Clean surfaces thoroughly prior to installation.
1. Prepare surfaces using the methods recommended by the manufacturer for achieving the best result for the substrate under the project conditions.
2. Fill substrate surface voids that are greater than 1/4 inch wide with an acceptable fill material.
3. Roof surface to receive roofing system shall be smooth, clean, free from loose gravel, dirt and debris, dry and structurally sound.
4. Wherever necessary, all surfaces to receive roofing materials shall be power broom and vacuumed to remove debris and loose matter prior to starting work.
5. Do not apply roofing during inclement weather. Do not apply roofing membrane to damp, frozen, dirty, or dusty surfaces.
6. Fasteners and plates for fastening components mechanically to the substrate shall provide a minimum pull-out capacity of 400 lbs. (136 k) per fastener.
B. Wood Deck:
1. Dimensional wood deck shall be minimum 1 inch (25 mm) thick, knotholes and cracks larger than 1/4 inch shall be covered with sheet metal. All boards shall be appropriately nailed and have adequate end bearing to the centers of beams/rafters. Lumber shall be kiln dried.
2. Plywood shall be a minimum 5/8 inch (15.9 mm) thick and conform to the standards and installation requirements of the American Plywood Association (APA).
3. If no roof insulation is specified, provide a suitable dry sheathing paper, followed by an approved base sheet nailed appropriately for the specified roof system, with 1 inch (25 mm) diameter caps and annular nails unless otherwise required by the applicable Code or Approval agency.
4. Insulation is to be mechanically attached in accordance with the insulation manufacturer's recommendations unless otherwise required by the applicable Code.
5. In all retrofit roof applications, it is required that deck be inspected for defects. Any defects are to be corrected per the deck manufacturer's recommendations and standards of the APA/Engineered Wood Association prior to new roof application.
6. Light metal wall ties or other structural metal exposed on top of the wood deck shall be covered with one ply of a heavy roofing sheet, such as HPR Glasbase Base Sheet, extending 2 inches to 6 inches (51 mm to 152 mm) beyond the metal in all directions. Nail in place before applying the base ply.
C. Re-Roofing Applications:
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 10 1. Remove existing roof flashings from curbs and parapet walls down to the surface of the roof. Remove existing flashings at roof drains and roof penetrations.
2. Remove all wet, deteriorated, blistered or delaminated roofing membrane or insulation and fill in any low spots occurring as a result of removal work to create a smooth, even surface for application of new roof membranes.
3. Install new wood nailers as necessary to accommodate insulation/recovery board or new nailing patterns.
4. When mechanically attached, the fastening pattern for the insulation/recovery board shall be as recommended by the specific product manufacturer.
3.3 INSTALLATION - GENERAL
A. Install modified bitumen membranes and flashings in accordance with manufacturer's instructions and with the recommendations provided by the National Roofing Contractors Association's Roofing & Waterproofing Manual, the Asphalt Roofing Manufacturers Association, and applicable codes.
B. General: Avoid installation of modified bitumen membranes at temperatures lower than 40-45 degrees F. When work at such temperatures unavoidable use the following precautions:
1. Take extra care during cold weather installation and when ambient temperatures are affected by wind or humidity, to ensure adequate bonding is achieved between the surfaces to be joined. Use extra care at material seam welds and where adhesion of the applied product to the appropriately prepared substrate as the substrate can be affected by such temperature constraints as well.
2. Unrolling of cold materials, under low ambient conditions must be avoided to prevent the likelihood of unnecessary stress cracking. Rolls must be at least 40 degrees F at the time of application. If the membrane roll becomes stiff or difficult to install, it must be replaced with roll from a heated storage area.
C. Commence installation of the roofing system at the lowest point of the roof (or roof area), working up the slope toward the highest point. Lap sheets shingle fashion so as to constantly shed water
3.4 INSTALLATION COLD APPLIED ROOF SYSTEM
A. Base Ply: Cut base ply sheets into 18 foot lengths and allow plies to relax before installing. Install base sheet in Interply Adhesive: applied at the rate required by the manufacturer. Shingle base sheets uniformly to achieve one ply throughout over the prepared substrate. Shingle in proper direction to
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 11 shed water on each large area of roofing.
1. Lap ply sheet ends 8 inches. Stagger end laps 12 inches minimum.
2. Solidly bond to the substrate and adjacent ply with specified cold adhesive at the rate of 2 to 2-1/2 gallons per 100 square feet.
3. Roll must push a puddle of adhesive in front of it with adhesive slightly visible at all side laps. Use care to eliminate air entrapment under the membrane.
4. Install subsequent rolls of modified across the roof as above with a minimum of 4 inch side laps and 8 inch staggered end laps. Lay modified membrane in the same direction as the underlayers but the laps shall not coincide with the laps of the base layers.
5. Extend plies 2 inches beyond top edges of cants at wall and projection bases.
6. Install base flashing ply to all perimeter and projection details.
7. Allow the one ply of base sheet to cure at least 30 minutes before installing the modified membrane. However, the modified membrane must be installed the same day as the base plies.
B. Thermoplastic Cap Ply: Allow plies to relax before installing. Install in interply adhesive applied at the rate required by the manufacturer. Shingle sheets uniformly over the prepared substrate to achieve the number of plies specified. Shingle in proper direction to shed water on each large area of roofing.
1. All field seams exceeding 10 feet in length shall be welded with an approved automatic welder.
2. All field seams must be clean and dry prior to initiating any field welding. Remove foreign materials from the seams (dirt, oils, etc.) with acetone or authorized alternative. Use CLEAN WHITE COTTON cloths and allow approximately five minutes for solvents to dissipate before initiating the automatic welder. Do not use denim or synthetic rags for cleaning.
3. Contaminated areas within a membrane seam will inhibit proper welding and will require a membrane patch or strip.
4. All welding shall be performed only by qualified personnel to ensure the quality and continuity of the weld. The lap or seam area of the membrane may be intermittently tack welded to hold the membrane in place.
5. The back interior edge of the membrane shall be welded first, with a thin, continuous weld to concentrate heat along the exterior edge of the lap during the final welding pass.
6. Follow local code requirements for electric supply, grounding and surge protection. The use of a dedicated, portable generator is highly recommended to ensure a consistent electrical supply, without fluctuations that can interfere with weld consistency.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 12 7. Properly welded seams shall utilize a 1.5 inch wide nozzle, to create a homogeneous weld, a minimum of 1.5 inches in width.
C. Fibrous Cant Strips: Provide non-combustible perlite or glass fiber cant strips at all wall/curb detail treatments where angle changes are greater than 45 degrees. Cant may be set in approved cold adhesives, hot asphalt or mechanically attached with approved plates and fasteners.
D. Wood Blocking, Nailers and Cant Strips: Provide wood blocking, nailers and cant strips as specified in Section 061000.
1. Provide nailers at all roof perimeters and penetrations for fastening membrane flashings and sheet metal components.
2. Wood nailers should match the height of any insulation, providing a smooth and even transition between flashing and insulation areas.
3. Nailer lengths should be spaced with a minimum 1/8 inch gap for expansion and contraction between each length or change of direction.
4. Nailers and flashings should be fastened in accordance with Factory Mutual "Loss Prevention Data Sheet 1- 49, Perimeter Flashing" and be designed to be capable of resisting a minimum force of 200 lbs/lineal foot in any direction.
E. Metal Work: Provide metal flashings, counter flashings, parapet coping caps and thru-wall flashings as specified in Section 076200. Install in accordance with the SMACNA "Architectural Sheet Metal Manual" or the NRCA Roofing Waterproofing manual.
F. Termination Bar: Provide a metal termination bar or approved top edge securement at the terminus of all flashing sheets at walls and curbs. Fasten the bar according to roofing manufacturer requirements, at a minimum of 4 inches (101 mm) o/c to achieve constant compression. Provide suitable, sealant at the top edge if required.
G. Flashing Base Ply: Install flashing sheets by the same application method used for the base ply.
1. Seal curb, wall and parapet flashings with an application of mastic and mesh on a daily basis. Do not permit conditions to exist that will allow moisture to enter behind, around or under the roof or flashing membrane.
2. Prepare all walls, penetrations, expansion joints and where shown on the Drawings to be flashed with required primer at the rate of 100 square feet per gallon. Allow primer to dry tack free.
3. Adhere to the underlying base ply with specified flashing ply adhesive unless otherwise specified. Nail off according to roofing manufacturer requirements, at a minimum of 4 inches (101 mm) o.c. from the finished roof at all vertical surfaces.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 13 4. Solidly adhere the entire flashing ply to the substrate. Secure the tops of all flashings that are not run up and over curb through termination bar fastened at 6 inches (152 mm) O.C. and sealed at top.
5. Seal all vertical laps of flashing ply with a three-course application of trowel-grade mastic and fiberglass mesh.
6. Coordinate counter flashing, cap flashings, expansion joints and similar work with modified bitumen roofing work as specified.
7. Coordinate roof accessories, miscellaneous sheet metal accessory items, including piping vents and other devices with the roofing system work.
8. Secure the top edge of the flashing sheet using a termination bar only when the wall surface above is waterproofed, or nailed 4 inches on center and covered with an acceptable counter flashing.
H. Flashing Cap Ply:
1. Seal curb, wall and parapet flashings with an application of mastic and mesh on a daily basis. Do not permit conditions to exist that will allow moisture to enter behind, around or under the roof or flashing membrane.
2. Prepare all walls, penetrations, expansion joints and where shown on the Drawings to be flashed with required primer at the rate of 100 square feet per gallon. Allow primer to dry tack free.
3. Adhere to the underlying base flashing ply with specified flashing ply adhesive unless otherwise specified. Nail off at a minimum of 8 inches (203 mm) o.c. from the finished roof at all vertical surfaces.
4. Coordinate counter flashing, cap flashings, expansion joints and similar work with modified bitumen roofing work as specified.
5. Coordinate roof accessories, miscellaneous sheet metal accessory items with the roofing system work.
6. All stripping shall be installed prior to flashing cap sheet installation.
7. Heat and scrape granules when welding or adhering at cut areas and seams to granular surfaces at all flashings.
8. Secure the top edge of the flashing sheet using a termination bar only when the wall surface above is waterproofed, or nailed 4 inches on center and covered with an acceptable counter flashing.
I. Roof Walkways: Provide walkways in areas indicated on the Drawings.
3.5 INSTALLATION EDGE TREATMENT AND ROOF PENETRATION FLASHING A. Pre-manufactured Snap-On Coping Cap:
1. Install miters first.
2. Position base flashing ply over the wall edge covering nailers completely, fastening 8 inches on center. Install base ply and thermoplastic cap ply with proper material and procedure according to
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 14 manufacturer's recommendations.
3. Install minimum 16 gauge, 16 inch long by specified width anchor chair at [Contact Manufacturer’s Representative] feet on center.
4. Install 6 inch wide splice plate by centering over 16 inch long by specified width anchor chair. Apply two beads of sealant to either side of the splice plate's center. Approximately 2 inches from the coping cap joint. Install Coping Cap by hooking outside hem of coping on outside face of anchor chair. Press downward on inside edge of coping until "snap" occurs and hem is engaged on the entire chair.
3.6 CLEANING
A. Clean-up and remove daily from the site all wrappings, empty containers, paper, loose particles and other debris resulting from these operations.
B. Remove asphalt markings from finished surfaces.
C. Repair or replace defaced or disfigured finishes caused by Work of this section.
3.7 PROTECTION
A. Provide traffic ways, erect barriers, fences, guards, rails, enclosures, chutes and the like to protect personnel, roofs and structures, vehicles and utilities.
B. Protect exposed surfaces of finished walls with tarps to prevent damage.
C. Plywood for traffic ways required for material movement over existing roofs shall be not less than 5/8 inch (16 mm) thick.
D. In addition to the plywood listed above, an underlayment of minimum 1/2 inch (13 mm) recover board is required on new roofing.
E. Special permission shall be obtained from the Manufacturer before any traffic shall be permitted over new roofing.
3.8 FIELD QUALITY CONTROL
A. Inspection: Provide manufacturer's field observations at start-up and at intervals of 4 days per working week. Provide a final inspection upon completion of the Work.
1. Warranty shall be issued upon manufacturer's acceptance of the installation.
2. Field observations shall be performed by a Sales Representative employed full-time by the manufacturer and whose primary job description is to assist, inspect and approve membrane installations for the manufacturer.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 15 3. Provide observation reports from the Sales Representative indicating procedures followed, weather conditions and any discrepancies found during inspection.
4. Provide a final report from the Sales Representative, certifying that the roofing system has been satisfactorily installed according to the project specifications, approved details and good general roofing practice.
3.9 SCHEDULES
A. Base (Ply) Sheet:
1. FlexBase E 80: 80 mil SBS (Styrene-Butadiene-Styrene) rubber modified roofing base sheet reinforced with a fiberglass and polyester composite scrim, performance requirements according to ASTM D 5147.
a. Tensile Strength, ASTM D 5147
1) 2 in/min. @ 73.4 +/- 3.6 deg. F MD 550 lbf/in XD 550 lbf/in 2) 50 mm/min. @ 23 +/- 2 deg. C MD 96.2 kN/m XD96.2 kN/m b. Tear Strength, ASTM D 5147
1) 2 in/min. @ 73.4 +/- 3.6 deg. F MD 1,000 lbf XD 1,000 lbf 2) 50 mm/min. @ 23 +/- 2 deg. C MD 4,448 N XD 4,448 N
c. Elongation at Maximum Tensile, ASTM D 5147
1) 2 in/min. @ 73.4 +/- 3.6 deg. F MD 9% XD 9%
2) 50 mm/min. @ 23 +/- 2 deg. C MD 9% XD 9%
d. Low Temperature Flexibility, ASTM D 5147, Passes -40 deg. F (- 40 deg. C)
B. Thermoplastic/Modified Cap (Ply) Sheet:
1. KEE-Stone FB 60: 60 mil thermoplastic, ketone ethylene ester (KEE) roofing membrane with polyester scrim. ASTM D6754
a. Breaking Strength, ASTM D 751, Proc. B, strip
1) 375 lbf. (1,668 N)
b. Tear Strength ASTM D 751
1) 120 lbf. min. (534 N)
c. Elongation at Break (%), ASTM D 751, Proc. B, Strip
1) 40.0%
C. Interply Adhesive:
1. Green-Lock Plus Membrane Adhesive: Cold applied solvent free membrane adhesive: zero V.O.C. compliant performance requirements:
a. Non-Volatile Content ASTM D 4586 100%
b. Density ASTM D 1475 11.4 lbs./gal. (1.36 g/m3)
c. Viscosity Brookfield 20,000-50,000 cPs.
d. Flash Point ASTM D 93 400 deg. F min. (232 deg. C)
e. Slope: up to 3:12
2. KEE-Lock Foam: Dual component, single bead (ribbon applied)
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 16 urethane insulation/membrane adhesive.
a. Tensile Strength (ASTM D 412) 250 psi
b. Density (ASTM D 1875) 8.5 lbs./gal.
c. Viscosity (ASTM D 2556) 22,000 - 60,000 cP
d. Peel Strength (ASTM D 903) 17 lb./in.
e. Flexibility (ASTM D 816) Pass @ -70 deg. F (-56.7 deg. C) D. Flashing Base Ply:
1. FlexBase E 80: 80 mil SBS (Styrene-Butadiene-Styrene) rubber modified roofing base sheet reinforced with a fiberglass and polyester composite scrim, performance requirements according to ASTM D 5147.
a. Tensile Strength, ASTM D 5147
1) 2 in/min. @ 73.4 +/- 3.6 deg. F MD 550 lbf/in XD 550 lbf/in 2) 50 mm/min. @ 23 +/- 2 deg. C MD 96.2 kN/m XD96.2 kN/m b. Tear Strength, ASTM D 5147
1) 2 in/min. @ 73.4 +/- 3.6 deg. F MD 1,000 lbf XD 1,000 lbf 2) 50 mm/min. @ 23 +/- 2 deg. C MD 4,448 N XD 4,448 N
c. Elongation at Maximum Tensile, ASTM D 5147
1) 2 in/min. @ 73.4 +/- 3.6 deg. F MD 9% XD 9%
2) 50 mm/min. @ 23 +/- 2 deg. C MD 9% XD 9%
d. Low Temperature Flexibility, ASTM D 5147
1) Passes -40 deg. F (-40 deg. C)
E. Flashing Ply Adhesive:
1. KEE-Lock Foam: Dual component, single bead (ribbon applied) urethane insulation/membrane adhesive.
a. Tensile Strength (ASTM D 412) 250 psi
b. Density (ASTM D 1875) 8.5 lbs./gal.
c. Viscosity (ASTM D 2556) 22,000 - 60,000 cP
d. Peel Strength (ASTM D 903) 17 lb./in.
e. Flexibility (ASTM D 816) Pass @ -70 deg. F (-56.7 deg. C)
2. Green-Lock Plus Flashing Adhesive: Cold applied solvent free flashing adhesive: zero V.O.C.
a. Non-Volatile Content ASTM D 4586 100%
b. Density ASTM D 1475 11.8 lbs./gal. (1.17 g/m3)
c. Viscosity Brookfield 400,000 cPs.
d. Flash Point ASTM D 93 400 deg. F min. (232 deg. C)
F. Surfacing:
1. Flashing Cap (Ply) Sheet:
a. KEE-Stone FB 60 Flashing: 60 mil thermoplastic, ketone ethylene ester (KEE) roofing membrane with polyester scrim. ASTM D 6754.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 17 1) Breaking Strength, ASTM D 751, Proc. B, strip
a) 378 lbf
2) Tear Strength ASTM D 751
a) 120 lbf. minumum.
3) Elongation at Break (%), ASTM D 751, Proc. B, Strip
a) 40.0%
END OF SECTION 071354
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 071354 – THERMOPLASTIC HYBRID MEMBRANE ROOFING 18 THIS PAGE INTENTIONALLY LEFT BLANK.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 072100 – THERMAL INSULATION 1 SECTION 072100 - THERMAL INSULATION
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Glass-fiber blanket for replacement of compromised existing insulation.
1.2 ACTION SUBMITTALS
A. Product Data: For each type of product.
PART 2 - PRODUCTS
2.1 GLASS-FIBER BLANKET
A. Glass-Fiber Blanket, Kraft Faced: ASTM C 665, Type II (nonreflective faced), Class C (faced surface not rated for flame propagation).
1. Minimum rated R value of 19.
2.2 ACCESSORIES
A. Insulation for Miscellaneous Voids:
1. Glass-Fiber Insulation: ASTM C 764, Type II, loose fill; with maximum flame-spread and smoke-developed indexes of 5, per ASTM E 84.
2. Spray Polyurethane Foam Insulation: ASTM C 1029, Type II, closed cell, with maximum flame-spread and smoke-developed indexes of 75 and 450, respectively, per ASTM E 84.
B. Insulation Anchors, Spindles, and Standoffs: As recommended by manufacturer.
PART 3 - EXECUTION
3.1 INSTALLATION, GENERAL
A. Comply with insulation manufacturer's written instructions applicable to products and applications.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 072100 – THERMAL INSULATION 2 B. Install insulation that is undamaged, dry, and unsoiled and that has not been left exposed to ice, rain, or snow at any time.
C. Extend insulation to envelop entire area to be insulated. Fit tightly around obstructions and fill voids with insulation. Remove projections that interfere with placement.
D. Provide sizes to fit applications and selected from manufacturer's standard thicknesses, widths, and lengths. Apply single layer of insulation units unless multiple layers are otherwise shown or required to make up total thickness or to achieve R-value.
3.2 INSTALLATION OF INSULATION IN FRAMED CONSTRUCTION
A. Blanket Insulation: Install in cavities formed by framing members according to the following requirements:
1. Use insulation widths and lengths that fill the cavities formed by framing members. If more than one length is required to fill the cavities, provide lengths that will produce a snug fit between ends.
2. Place insulation in cavities formed by framing members to produce a friction fit between edges of insulation and adjoining framing members.
3. Maintain 3-inch (76-mm) clearance of insulation around recessed lighting fixtures not rated for or protected from contact with insulation.
4. Attics: Install eave ventilation troughs between roof framing members in insulated attic spaces at vented eaves.
5. For wood-framed construction, install blankets according to ASTM C 1320 and as follows:
a. With faced blankets having stapling flanges, lap blanket flange over flange of adjacent blanket to maintain continuity of vapor retarder once finish material is installed over it.
B. Miscellaneous Voids: Install insulation in miscellaneous voids and cavity spaces where required to prevent gaps in insulation using the following materials:
1. Glass-Fiber Insulation: Compact to approximately 40 percent of normal maximum volume equaling a density of approximately 2.5 lb/cu. ft. (40 kg/cu. m).
2. Spray Polyurethane Insulation: Apply according to manufacturer's written instructions.
END OF SECTION 072100
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 076200 – SHEET METAL FLASHING AND TRIM 1 SECTION 076200 - SHEET METAL FLASHING AND TRIM
PART 1 GENERAL
1.1 SECTION INCLUDES
A. Metal roofing edge metal, coping caps and flashing.
B. Metal roofing accessories.
1.2 RELATED SECTIONS
A. Section 061600 - Sheathing: Plywood roof deck substrate.
B. Section 071354 – Thermoplastic Hybrid Roofing Membrane C. Section 079200 - Joint Sealants
1.3 REFERENCES
A. ASTM A 240 - Standard Specification for Chromium and Chromium-Nickel Stainless Steel Plate, Sheet, and Strip for Pressure Vessels and for General Applications.
B. ASTM A 653/A 653M - Standard Specification for Steel Sheet, Zinc-Coated (Galvanized) or Zinc-Iron Alloy-Coated (Galvannealed) by the Hot-Dip Process.
C. ASTM A 792/A 792M - Standard Specification for Steel Sheet, 55% Aluminum-Zinc Alloy-Coated by the Hot-Dip Process.
D. ASTM A 875 - Standard Specification for Steel Sheet, Zinc-5 % Aluminum Alloy-Coated by the Hot-Dip Process
E. ASTM B 101 - Standard Specification for Lead-Coated Copper Sheet and Strip for Building Construction.
F. ASTM B 209 - Standard Specification for Aluminum and Aluminum-Alloy Sheet and Plate.
G. ASTM B 370 - Standard Specification for Copper Sheet and Strip for Building Construction.
H. ASTM D 226 - Standard Specification for Asphalt-Saturated Organic Felt Used in Roofing and Waterproofing.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 076200 – SHEET METAL FLASHING AND TRIM 2 I. ASTM D 1056 - Standard Specification for Flexible Cellular Materials - Sponge or Expanded Rubber.
J. ASTM D 2178 - Standard Specification for Asphalt Glass Felt Used in Roofing and Waterproofing.
K. ASTM D 3575 - Standard Test Methods for Flexible Cellular Materials made from Olefin Polymers.
L. ASTM E 84 - Standard Test for Surface Burning Characteristics of Building Materials.
M. ASCE 7 - Minimum Design Loads for Buildings and Other Structures.
N. FM 4471 - Class 1 Panel Roof; Factory Mutual Research Corporation.
O. UL 263 - Fire Tests of Building Constructions and Materials.
P. UL 580 - Standard for Tests for Uplift Resistance of Roof Assemblies.
Q. UL 790 - Standard Test Methods for Fire Tests of Roof Coverings.
R. UL 1897 - Uplift Test for Roof Covering Systems.
S. ICC-ES AC166 - Test Procedure for Wind Driven Rain Resistance of Metal Roof Coverings.
T. SMACNA - Architectural Sheet Metal Manual.
U. National Coil Coating Association (NCCA)
V. NRCA - The NRCA Roofing and Waterproofing Manual.
1.4 SUBMITTALS
A. Submit under provisions of City Standard Specifications.
B. Product Data: Submit product data, test reports, and certifications in accordance with quality assurance and performance requirements specified herein.
C. Design Loads: Submit manufacturer's minimum design load calculations according to ASCE 7, Method 2 for Components and Cladding. In no case shall the design loads be taken to be less than those specified herein.
D. Shop Drawings: Prepared specifically for this project; showing dimensions of metal roofing and accessories, fastening details and connections and interface with other products.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 076200 – SHEET METAL FLASHING AND TRIM 3 E. Manufacturer's Certificates: Certify products meet or exceed specified requirements.
F. Closeout Submittals:
1. Provide manufacturer's maintenance instructions that include recommendations for periodic checking and maintenance of installed roof system.
2. Provide executed copy of manufacturer's warranty.
1.5 QUALITY ASSURANCE
A. Manufacturer Qualifications: Manufacturer shall have in place a documented, standardized quality control program such as ISO-9001 approval.
B. Installer Qualifications: Certified and approved installer of the sheet metal roofing manufacturer.
1.6 PRE-INSTALLATION CONFERENCE
A. Convene a pre-roofing conference approximately two weeks before scheduled commencement of roofing system installation and associated work.
B. Require attendance of installers of deck or substrate construction to receive roofing, installers of rooftop units and other work in and around roofing which must precede or follow roofing work including mechanical work, Architect, Owner, roofing system manufacturer's representative.
C. Objectives include:
1. Review foreseeable methods and procedures related to roofing work, including set up and mobilization areas for stored material and work area.
2. Tour representative areas of roofing substrates, inspect and discuss condition of substrate, roof drains, curbs, penetrations and other preparatory work.
3. Review structural loading limitations of deck and inspect deck for loss of flatness and for required attachment.
4. Review roofing system requirements, Drawings, Specifications and other Contract Documents.
5. Review and finalize schedule related to roofing work and verify availability of materials, installer's personnel, equipment and facilities needed to make progress and avoid delays.
6. Review required inspection, testing, certifying procedures.
7. Review weather and forecasted weather conditions and procedures for coping with unfavorable conditions, including possibility of temporary
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 076200 – SHEET METAL FLASHING AND TRIM 4 roofing.
8. Record conference including decisions and agreements reached.
Furnish a copy of records to each party attending.
1.7 DELIVERY, STORAGE, AND HANDLING
A. Deliver materials in manufacturer's original, unopened, undamaged containers with identification labels intact.
B. Store materials protected from exposure to harmful environmental conditions and at temperature and humidity conditions recommended by the manufacturer.
1. Store materials above ground, on skids.
2. Protect material with waterproof covering and allow sufficient ventilation to prevent condensation buildup or moisture entrapment on the materials.
1.8 PROJECT CONDITIONS
A. Maintain environmental conditions (temperature, humidity, and ventilation) within limits recommended by manufacturer for optimum results. Do not install products under environmental conditions outside manufacturer's absolute limits.
PART 2 PRODUCTS
2.1 MANUFACTURERS
A. Basis of Design: Versico Roofing Systems – VersaFlex PVS White 80-mil, which is located at: Versico, PO Box 1289, Carlisle, PA 17013, Tel :
800.992.7663 Fax: 717.960.4036
B. Or Equal
C. Requests for substitutions will be considered in accordance with provisions of the City’s Standard Specifications.
2.2 FIELD FABRICATED EDGE METAL AND FINISHES
1. Field Fabricated flashings and trim shall conform to the detail requirements of SMACNA “Architectural Sheet Metal Manual” and/or the CDA Copper Development Association "Copper in Architecture - Handbook" as applicable.
B. Manufactured roof specialties shall conform to the detail requirements of SMACNA “Architectural Sheet Metal Manual” and/or the NRCA “Roofing and Waterproofing Manual” as applicable.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 076200 – SHEET METAL FLASHING AND TRIM 5 C. Provide materials in accordance with requirements of roofing manufacturer in order to maintain warranty requirements.
D. Steel Flashing and Trim:
1. Fascia Cover, Splice Plate, and cont. cleat:
a. Zinc-coated steel, ASTM A653, coating designation G-90, in thickness of 0.0299 nom./ 22 gauge, 36" to 48" by coil length, chemically treated, commercial or lock-forming quality.
2. Coping Cap Cover and Splice Plate:
a. Zinc-coated steel, ASTM A653, coating designation G-90, in thickness of 0.0299 nom./ 22 gauge, 36" to 48" by coil length, chemically treated, commercial or lock-forming quality.
3. Fascia Extruded Base Anchor and Components:
a. Base Anchor: 6005A-T61 extruded aluminum.
b. Compression Seal for top of anchor: TPE thermoplastic elastomer.
c. Sealant for Flange: Green-Lock Sealant XL: Single-component high performance 100% solids, interior and exterior polyether joint sealant. Or equal.
4. Exposed surfaces for coated panels:
a. Steel finishes: Fluorocarbon finish.
1) Epoxy primer baked both sides, 0.2-0.25 mils thickness as approved by finish coating manufacturer
2) Weathering finish complying with National Coil Coaters Association (NCCA) recommendations:
3) Pencil Hardness: ASTM D 3363, HB-H / NCCA II-2.
a) Bend: ASTM D 4145, O-T / NCAA II-19.
b) Cross-Hatch Adhesion: ASTM D 3359, no loss of
adhesion.
c) Gloss ( 60 deg. angle): ASTM D 523, 25+/-5%
d) Reverse Bend: ASTM D 2794, no cracking or loss of
adhesion.
e) Nominal Thickness: ASTM D 1005
f) Primer: 0.2 mils
g) Topcoat: 0.7 mils minimum
h) Clear coat
E. Copper Coping: 20oz copper – (reference for replacement and reinstallation as needed)
1. Install continuous cleat first nailed 3” O.C. staggered
2. Position base flashing ply over the wall edge covering nailers completely, fastening 8 inches on center. Install base ply and thermoplastic cap ply with proper material and procedure according to manufacturer's recommendations.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 076200 – SHEET METAL FLASHING AND TRIM 6 3. Coping to be fabricated and installed in accordance with ANSI/SPRI ES-1 using R-Mer 20oz copper flat sheet
4. IMETCO SS Butyl sealant is to be used underneath all coping joints
5. Install copper rivets to be used at all vertical joints for additional strength
6. Copper should not be used in combination with any steel, aluminum or zinc. Only copper fasteners and cleat shall be used with copper
2.3 METAL ROOFING ACCESSORIES
A. Scuppers and Counterflashing
1. 20oz Copper only where exposed and matching coping material. a. Otherwise coated galvanized steel.
PART 3 EXECUTION
3.1 EXAMINATION
A. Examine surfaces to receive metal roofing. Notify the Architect in writing of any defective conditions encountered. Starting of work shall constitute acceptance of such conditions.
B. Verify wood nailer is intact and in acceptable condition to receive new materials
C. Correct defective conditions before beginning work.
3.2 INSTALLATION
A. Install in conformance with the NRCA Roofing and Waterproofing Manual and Manufacturers installation requirements.
B. Install metal edge treatment in accordance with the manufacturer's instructions and the approved shop drawings.
C. Install metal roofing accessories in accordance with the manufacturer's instructions and the approved shop drawings.
3.3 PROTECTION
A. Protect installed products until completion of project.
B. Touch-up, repair or replace damaged products before Substantial Completion.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 076200 – SHEET METAL FLASHING AND TRIM 7 END OF SECTION 076200
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 079200 – JOINT SEALANTS 1 SECTION 079200 - JOINT SEALANTS
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Silicone joint sealants.
2. Butyl joint sealants.
1.2 ACTION SUBMITTALS
A. Product Data: For each joint-sealant product.
B. Samples for Initial Selection: Manufacturer's color charts consisting of strips of cured sealants showing the full range of colors available for each product exposed to view.
1.3 INFORMATIONAL SUBMITTALS
A. Qualification Data: For qualified testing agency.
B. Product Test Reports: For each kind of joint sealant, for tests performed by manufacturer and witnessed by a qualified testing agency.
C. Preconstruction Laboratory Test Schedule: Include the following information for each joint sealant and substrate material to be tested:
1. Joint-sealant location and designation.
2. Manufacturer and product name.
3. Type of substrate material.
4. Proposed test.
5. Number of samples required.
D. Preconstruction Laboratory Test Reports: From sealant manufacturer, indicating the following:
1. Materials forming joint substrates and joint-sealant backings have been tested for compatibility and adhesion with joint sealants.
2. Interpretation of test results and written recommendations for primers and substrate preparation are needed for adhesion.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 079200 – JOINT SEALANTS 2 E. Preconstruction Field-Adhesion-Test Reports: Indicate which sealants and joint preparation methods resulted in optimum adhesion to joint substrates based on testing specified in "Preconstruction Testing" Article.
F. Field-Adhesion-Test Reports: For each sealant application tested.
G. Sample Warranties: For special warranties.
1.4 QUALITY ASSURANCE
A. Installer Qualifications: An authorized representative who is trained and approved by manufacturer.
B. Product Testing: Test joint sealants using a qualified testing agency.
1. Testing Agency Qualifications: Qualified according to ASTM C1021 to conduct the testing indicated.
C. Mockups: Install sealant in mockups of assemblies specified in other Sections that are indicated to receive joint sealants specified in this Section. Use materials and installation methods specified in this Section.
1.5 FIELD CONDITIONS
A. Do not proceed with installation of joint sealants under the following conditions:
1. When ambient and substrate temperature conditions are outside limits permitted by joint-sealant manufacturer.
2. When joint substrates are wet.
3. Where joint widths are less than those allowed by joint-sealant manufacturer for applications indicated.
4. Where contaminants capable of interfering with adhesion have not yet been removed from joint substrates.
PART 2 - PRODUCTS
2.1 JOINT SEALANTS, GENERAL
A. Compatibility: Provide joint sealants, backings, and other related materials that are compatible with one another and with joint substrates under conditions of service and application, as demonstrated by joint-sealant manufacturer, based on testing and field experience.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 079200 – JOINT SEALANTS 3 B. Colors of Exposed Joint Sealants: As selected by Architect from manufacturer's full range to match or coordinate with existing conditions.
2.2 SILICONE JOINT SEALANTS
A. Silicone, S, NS, 50, NT: Single-component, nonsag, plus 50 percent and minus 50 percent movement capability, nontraffic-use, neutral-curing silicone joint sealant; ASTM C920, Type S, Grade NS, Class 50, Use NT.
2.3 BUTYL JOINT SEALANTS
A. Butyl-Rubber-Based Joint Sealants: ASTM C1311.
2.4 JOINT-SEALANT BACKING
A. Sealant Backing Material, General: Nonstaining; compatible with joint substrates, sealants, primers, and other joint fillers; and approved for applications indicated by sealant manufacturer based on field experience and laboratory testing.
B. Cylindrical Sealant Backings: ASTM C1330, as approved in writing by jointsealant manufacturer for joint application indicated, and of size and density to control sealant depth and otherwise contribute to producing optimum sealant performance.
C. Bond-Breaker Tape: Polyethylene tape or other plastic tape recommended by sealant manufacturer for preventing sealant from adhering to rigid, inflexible joint-filler materials or joint surfaces at back of joint. Provide self-adhesive tape where applicable.
2.5 MISCELLANEOUS MATERIALS
A. Primer: Material recommended by joint-sealant manufacturer where required for adhesion of sealant to joint substrates indicated, as determined from preconstruction joint-sealant-substrate tests and field tests.
B. Cleaners for Nonporous Surfaces: Chemical cleaners acceptable to manufacturers of sealants and sealant backing materials, free of oily residues or other substances capable of staining or harming joint substrates and adjacent nonporous surfaces in any way, and formulated to promote optimum adhesion of sealants to joint substrates.
C. Masking Tape: Nonstaining, nonabsorbent material compatible with joint sealants and surfaces adjacent to joints.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 079200 – JOINT SEALANTS 4 PART 3 - EXECUTION
3.1 EXAMINATION
A. Examine joints indicated to receive joint sealants, with Installer present, for compliance with requirements for joint configuration, installation tolerances, and other conditions affecting performance of the Work.
B. Proceed with installation only after unsatisfactory conditions have been corrected.
3.2 PREPARATION
A. Surface Cleaning of Joints: Clean out joints immediately before installing joint sealants to comply with joint-sealant manufacturer's written instructions and the following requirements:
1. Remove all foreign material from joint substrates that could interfere with adhesion of joint sealant, including dust, paints (except for permanent, protective coatings tested and approved for sealant adhesion and compatibility by sealant manufacturer), old joint sealants, oil, grease, waterproofing, water repellents, water, surface dirt, and frost.
2. Clean porous joint substrate surfaces by brushing, grinding, mechanical abrading, or a combination of these methods to produce a clean, sound substrate capable of developing optimum bond with joint sealants.
Remove loose particles remaining after cleaning operations above by vacuuming or blowing out joints with oil-free compressed air. Porous joint substrates include the following:
a. Concrete.
b. Masonry.
3. Remove laitance and form-release agents from concrete.
4. Clean nonporous joint substrate surfaces with chemical cleaners or other means that do not stain, harm substrates, or leave residues capable of interfering with adhesion of joint sealants. Nonporous joint substrates include the following:
a. Metal.
B. Joint Priming: Prime joint substrates where recommended by joint-sealant manufacturer or as indicated by preconstruction joint-sealant-substrate tests or prior experience. Apply primer to comply with joint-sealant manufacturer's written instructions. Confine primers to areas of joint-sealant bond; do not allow spillage or migration onto adjoining surfaces.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 079200 – JOINT SEALANTS 5 C. Masking Tape: Use masking tape where required to prevent contact of sealant or primer with adjoining surfaces that otherwise would be permanently stained or damaged by such contact or by cleaning methods required to remove sealant smears. Remove tape immediately after tooling without disturbing joint seal.
3.3 INSTALLATION OF JOINT SEALANTS
A. General: Comply with joint-sealant manufacturer's written installation instructions for products and applications indicated unless more stringent requirements apply.
B. Sealant Installation Standard: Comply with recommendations in ASTM C1193 for use of joint sealants as applicable to materials, applications, and conditions indicated.
C. Install sealant backings of kind indicated to support sealants during application and at position required to produce cross-sectional shapes and depths of installed sealants relative to joint widths that allow optimum sealant movement capability.
1. Do not leave gaps between ends of sealant backings.
2. Do not stretch, twist, puncture, or tear sealant backings.
3. Remove absorbent sealant backings that have become wet before sealant application, and replace them with dry materials.
D. Install bond-breaker tape behind sealants where sealant backings are not used between sealants and backs of joints.
E. Install sealants using proven techniques that comply with the following and at the same time backings are installed:
1. Place sealants so they directly contact and fully wet joint substrates.
2. Completely fill recesses in each joint configuration.
3. Produce uniform, cross-sectional shapes and depths relative to joint widths that allow optimum sealant movement capability.
F. Tooling of Nonsag Sealants: Immediately after sealant application and before skinning or curing begins, tool sealants according to requirements specified in subparagraphs below to form smooth, uniform beads of configuration indicated; to eliminate air pockets; and to ensure contact and adhesion of sealant with sides of joint.
1. Remove excess sealant from surfaces adjacent to joints.
2. Use tooling agents that are approved in writing by sealant manufacturer and that do not discolor sealants or adjacent surfaces.
3. Provide concave joint profile per Figure 8A in ASTM C1193 unless otherwise indicated.
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 079200 – JOINT SEALANTS 6 3.4 CLEANING
A. Clean off excess sealant or sealant smears adjacent to joints as the Work progresses by methods and with cleaning materials approved in writing by manufacturers of joint sealants and of products in which joints occur.
3.5 PROTECTION
A. Protect joint sealants during and after curing period from contact with contaminating substances and from damage resulting from construction operations or other causes so sealants are without deterioration or damage at time of Substantial Completion. If, despite such protection, damage or deterioration occurs, cut out, remove, and repair damaged or deteriorated joint sealants immediately so installations with repaired areas are indistinguishable from original work.
3.6 JOINT-SEALANT SCHEDULE
A. Joint-Sealant Application: Visible exterior joints in vertical surfaces and horizontal nontraffic surfaces.
1. Joint Locations:
a. Control and expansion joints in unit masonry.
b. Joints between metal panels.
c. Joints between different materials listed above.
d. Other joints as indicated on Drawings.
2. Joint Sealant: Silicone, nonstaining, S, NS, 50, NT.
3. Joint-Sealant Color: Selected to coordinate with or match existing conditions.
B. Joint-Sealant Application: Concealed mastics.
1. Joint Locations:
a. Other joints as indicated on Drawings.
2. Joint Sealant: Butyl-rubber based.
3. Joint-Sealant Color: No requirements. Locations will not be visible from below.
END OF SECTION 079200
APPENDIX B
PROJECT-SPECIFIC SPECIFICATIONS 079200 – JOINT SEALANTS 7 THIS PAGE INTENTIONALLY LEFT BLANK.
APPENDIX B
EXTERIOR PAINTING 099113 - 1
Copyright © 2023 by the American Institute of Architects. Warning: This AIA MasterSpec based document is protected by U.S. Copyright Law and International Treaties. A valid, current MasterSpec license is required for editing or use of this document.
SECTION 099113 - EXTERIOR PAINTING
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. Section Includes:
1. Primers.
2. Finish coatings.
3. Floor sealers and paints.
B. Related Requirements:
1. N/A
1.3 ACTION SUBMITTALS
A. Product Data: For each type of product.
1. Include preparation requirements and application instructions.
2. Indicate VOC content.
B. Sustainable Design Submittals:
C. Samples: For each type of topcoat product.
D. Samples for Initial Selection: For each type of topcoat product.
E. Samples for Verification: For each type of paint system and each color and gloss of topcoat.
1. Submit Samples on rigid backing, 8 inches (200 mm) square.
2. Apply coats on Samples in steps to show each coat required for system.
3. Label each coat of each Sample.
4. Label each Sample for location and application area.
APPENDIX B
EXTERIOR PAINTING 099113 - 2
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F. Product Schedule: Use same designations indicated on Drawings and in the Exterior Painting Schedule to cross-reference paint systems specified in this Section. Include color designations.
1.4 MAINTENANCE MATERIAL SUBMITTALS
A. Furnish extra materials that match products installed and that are packaged with protective covering for storage and identified with labels describing contents.
1. Paint Products: [5] <Insert number> percent, but not less than [1 gal. (3.8 L)] <Insert value> of each material and color applied.
1.5 QUALITY ASSURANCE
A. Mockups: Apply mockups of each paint system indicated and each color and finish selected to verify selections made under Sample submittals, to demonstrate aesthetic effects, and to set quality standards for materials and execution.
1. Architect will select one surface to represent surfaces and conditions for application of each paint system.
a. Vertical and Horizontal Surfaces: Provide samples of at least 100 sq. ft. (9 sq. m).
b. Other Items: Architect will designate items or areas required.
2. Final approval of color selections will be based on mockups. a. If preliminary color selections are not approved, apply additional mockups of additional colors selected by Architect at no added cost to Owner.
3. Approval of mockups does not constitute approval of deviations from the Contract Documents contained in mockups unless Architect specifically approves such deviations in writing.
1.6 DELIVERY, STORAGE, AND HANDLING
A. Store materials not in use in tightly covered containers in well-ventilated areas with ambient temperatures continuously maintained at not less than 45 deg F (7 deg C).
1. Maintain containers in clean condition, free of foreign materials and residue.
APPENDIX B
EXTERIOR PAINTING 099113 - 3
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2. Remove rags and waste from storage areas daily.
1.7 FIELD CONDITIONS
A. Apply paints only when temperature of surfaces to be painted and ambient air temperatures are between 50 and 95 deg F (10 and 35 deg C).
B. Do not apply paints in snow, rain, fog, or mist; when relative humidity exceeds 85 percent; at temperatures less than 5 deg F (3 deg C) above the dew point; or to damp or wet surfaces.
PART 2 - PRODUCTS
2.1 MANUFACTURERS
A. Source Limitations: Obtain each paint product from single source from single manufacturer.
2.2 PAINT PRODUCTS, GENERAL
A. Material Compatibility:
1. Provide materials for use within each paint system that are compatible with one another and substrates indicated, under conditions of service and application as demonstrated by manufacturer based on testing and field experience.
2. For each coat in a paint system, provide products recommended in writing by topcoat manufacturer for use in paint system and on substrate indicated.
B. Colors: match existing exterior wall color
2.3 PRIMERS
A. Exterior, Alkali-Resistant, Water-Based Primer: Pigmented, water-based primer formulated for use on alkaline surfaces, such as exterior plaster, vertical concrete, and masonry.
B. Exterior, Latex Block Filler: Water-based, pigmented, high-solids, emulsion coating formulated to bridge and fill porous surfaces of exterior concrete masonry units in preparation for specified subsequent coatings.
1. Minimum Solids Content: [Manufacturer's standard percentage] [50 percent] <Insert requirements> solids by volume.
APPENDIX B
EXTERIOR PAINTING 099113 - 4
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C. Water-Based Bonding Primer: Pigmented, water-based-emulsion primer formulated for exterior use and to promote adhesion of subsequent specified coatings.
D. Solvent-Based Bonding Primer: Pigmented, solvent-based primer formulated for exterior use and to seal substrates and promote adhesion of specified subsequent coatings.
2.4 FINISH COATINGS
A. Exterior Latex Paint, Flat: Water-based, pigmented coating; formulated for alkali, mold, microbial, and water resistance and for use on exterior surfaces, such as portland cement plaster, concrete, and primed wood.
1. Gloss and Sheen: [Manufacturer's standard flat finish] [Maximum gloss of 5 units at 60 degrees and maximum sheen of 10 units at 85 degrees when tested in accordance with ASTM D523] <Insert requirements>.
PART 3 - EXECUTION
3.1 EXAMINATION
A. Examine substrates and conditions, with Applicator present, for compliance with requirements for maximum moisture content and other conditions affecting performance of the Work.
B. Maximum Moisture Content of Substrates: When measured with an electronic moisture meter as follows:
1. Concrete: 12 percent.
2. Fiber-Cement Board: 12 percent.
3. Masonry (Clay and Concrete Masonry Units): 12 percent.
4. Wood: 15 percent.
5. Portland Cement Plaster: 12 percent.
6. Gypsum Board: 12 percent.
C. Portland Cement Plaster Substrates: Verify that plaster is fully cured.
D. Exterior Gypsum Board Substrates: Verify that finishing compound is dry and sanded smooth.
E. Verify suitability of substrates, including surface conditions and compatibility, with finishes and primers.
APPENDIX B
EXTERIOR PAINTING 099113 - 5
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F. Proceed with coating application only after unsatisfactory conditions have been corrected.
1. Application of coating indicates acceptance of surfaces and conditions.
3.2 PREPARATION
A. Comply with manufacturer's written instructions applicable to substrates and paint systems indicated.
B. Remove hardware, covers, plates, and similar items already in place that are removable and are not to be painted. If removal is impractical or impossible because of size or weight of item, provide surface-applied protection before surface preparation and painting.
1. After completing painting operations, use workers skilled in the trades involved to reinstall items that were removed. Remove surface-applied protection.
C. Clean substrates of substances that could impair bond of paints, including dust, dirt, oil, grease, and incompatible paints and encapsulants.
1. Remove incompatible primers and reprime substrate with compatible primers or apply tie coat as required to produce paint systems specified in this Section.
D. Concrete Substrates: Remove release agents, curing compounds, efflorescence, and chalk. Do not paint surfaces if moisture content or alkalinity of surfaces to be painted exceeds that permitted in manufacturer's written instructions.
E. Masonry Substrates: Remove efflorescence and chalk. Do not paint surfaces if moisture content or alkalinity of surfaces or mortar joints exceeds that permitted in manufacturer's written instructions.
3.3 INSTALLATION
A. Apply paints in accordance with manufacturer's written instructions.
1. Use applicators and techniques suited for paint and substrate indicated.
2. Paint surfaces behind movable items same as similar exposed surfaces.
Before final installation, paint surfaces behind permanently fixed items with prime coat only.
3. Paint [both sides] [exterior side] and edges of exterior doors and entire exposed surface of exterior door frames.
APPENDIX B
EXTERIOR PAINTING 099113 - 6
Copyright © 2023 by the American Institute of Architects. Warning: This AIA MasterSpec based document is protected by U.S. Copyright Law and International Treaties. A valid, current MasterSpec license is required for editing or use of this document.
B. If undercoats or other conditions show through topcoat, apply additional coats until cured film has a uniform paint finish, color, and appearance.
C. Apply paints to produce surface films without cloudiness, spotting, holidays, laps, brush marks, roller tracking, runs, sags, ropiness, or other surface imperfections. Cut in sharp lines and color breaks.
D. Painting Fire Suppression, Plumbing, HVAC, Electrical, Communication, and Electronic Safety and Security Work:
1. Paint the following work where exposed to view:
a. Uninsulated metal piping.
b. Uninsulated plastic piping.
c. Pipe hangers and supports.
3.4 FIELD QUALITY CONTROL
A. Dry Film Thickness Testing: Owner may engage the services of a qualified testing and inspecting agency to inspect and test paint for dry film thickness.
1. Contractor shall touch up and restore painted surfaces damaged by testing.
2. If test results show that dry film thickness of applied paint does not comply with paint manufacturer's written instructions, Contractor shall pay for testing and apply additional coats as needed to provide dry film thickness that complies with paint manufacturer's written instructions.
3.5 CLEANING AND PROTECTION
A. At end of each workday, remove rubbish, empty cans, rags, and other discarded materials from Project site.
1. Do not clean equipment with free-draining water and prevent solvents, thinners, cleaners, and other contaminants from entering into waterways, sanitary and storm drain systems, and ground.
2. Dispose of contaminants in accordance with requirements of authorities having jurisdiction.
3. Allow empty paint cans to dry before disposal.
B. After completing paint application, clean spattered surfaces. Remove spattered paints by washing, scraping, or other methods. Do not scratch or damage adjacent finished surfaces.
C. Protect work of other trades against damage from paint application. Correct damage to work of other trades by cleaning, repairing, replacing, and refinishing, as approved by Architect, and leave in an undamaged condition.
APPENDIX B
EXTERIOR PAINTING 099113 - 7
Copyright © 2023 by the American Institute of Architects. Warning: This AIA MasterSpec based document is protected by U.S. Copyright Law and International Treaties. A valid, current MasterSpec license is required for editing or use of this document.
D. At completion of construction activities of other trades, touch up and restore damaged or defaced painted surfaces.
3.6 EXTERIOR PAINTING SCHEDULE
A. Concrete Masonry Unit Substrates:
1. Water-Based, Light Industrial Coating System <Insert drawing designation>:
a. Prime Coat: Exterior, latex block filler.
b. Intermediate Coat: Matching topcoat.
c. Topcoat: Exterior, water-based, light industrial coating, [low sheen] B. Galvanized-Metal Substrates (for scuppers/downspouts):
1. Water-Based, Light Industrial Coating System <Insert drawing designation>:
a. Prime Coat: [Water-based, galvanized-metal primer] [Epoxy metal primer].
b. Intermediate Coat: Matching topcoat.
c. Topcoat: Exterior, water-based, light industrial coating, [low sheen].
END OF SECTION 099113
CITY SPECIFICATION NO. DATE: DESIGNED BY: DRAWN BY: CHECKED BY: APPROVED BY: SCALE: PLAN FILE NO. / LOCATION GHS GHS GHS GHS AS NOTED 5/5/2023 200075-5.01 PROJECT TITLE: SHEET TITLE: Fire Station 1 Fleet Maintenance Roof San Luis Obispo County 200075-5.01 No. Description Date S-0
STRUCTURAL GENERAL NOTES
& SPECIAL INSPECTIONS
CITY SPECIFICATION NO. DATE: DESIGNED BY: DRAWN BY: CHECKED BY: APPROVED BY: SCALE: PLAN FILE NO. / LOCATION GHS GHS GHS GHS AS NOTED 5/5/2023 200075-5.01 PROJECT TITLE: SHEET TITLE: Fire Station 1 Fleet Maintenance Roof San Luis Obispo County 200075-5.01 No. Description Date S-1
STRUCTURAL DETAILS
CITY SPECIFICATION NO. DATE: DESIGNED BY: DRAWN BY: CHECKED BY: APPROVED BY: SCALE: PLAN FILE NO. / LOCATION GHS GHS GHS GHS AS NOTED 5/5/2023 200075-5.01 PROJECT TITLE: SHEET TITLE: Fire Station 1 Fleet Maintenance Roof San Luis Obispo County 200075-5.01 No. Description Date (E) SLOPE
3/8"/ FT S-2
ROOF FRAMING PLAN
Item 6g
Department: Administration
Cost Center: 1021
For Agenda of: 6/6/2023
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Kevin Christian, Deputy City Clerk
SUBJECT: ADVISORY BODY APPOINTMENTS - CULTURAL HERITAGE
COMMITTEE AND TOURISM BUSINESS IMPROVEMENT DISTRICT
BOARD
RECOMMENDATION
Confirm the appointments of Benjamin Arrona to the Cultural Heritage Committee (CHC) and Sandy Sandoval to the Tourism Business Improvement District Board (TBID).
POLICY CONTEXT
The Advisory Body Handbook, last adopted by City Council in September 2021, outlines the recruitment procedures, membership requirements, and term limits for all advisory bodies. Additionally, the City Council Policies and Procedures Manual, last updated May 2023, describes the “Appointment Procedure” and “Process” for Advisory Body appointments. Recruitment and appointment recommendations were performed in conformance with all recruitment procedures, processes, and bylaws found in these resources.
California Government Code Section 54972, Local Appointments List (Maddy Act), requires that on or before December 31st of each year, each legislative body shall prepare an appointments list for their boards, commissions, and committees whose members serve at the pleasure of the legislative body. This obligation was met and is ongoing.
DISCUSSION
Recruitment for the CHC was held during the annual recruitment process which began in November 2022 and culminated with appointments in March of 2023. Unfortunately, there was an insufficient number of qualified applicants for the CHC positions available at that time, and therefore recruitment for one CHC position has run continuously since then.
The TBID received a resignation immediately following the annual recruitment process, creating an unscheduled vacancy. As there were no unappointed TBID applicants following that process, notices were placed as described in the Public Engagement section, with additional outreach conducted by staff.
Item 6g
Per the process detailed in the City Council Policies and Procedures Manual:
The Council Liaison Subcommittee assigned for the CHC, Vice Mayor Marx and Council Member Francis, recommend Benjamin Arrona for appointment to the remainder of a 4- year term ending March 31, 2026.
The Council Liaison Subcommittee assigned for the TBID, Vice Mayor Marx and Council Member Pease, recommend Sandy Sandoval for appointment to the remainder of a 4- year term ending March 31, 2025.
Public Engagement
Notices that the City was accepting applications for City Advisory Bodies Annual Recruitment were placed on the City’s website and “e-notification” service, listed in the annual Local Appointments List (Maddy Act Notice – GC 54972) on the City Website and City Information kiosk, and distributed via City social media outlets, in November 2022.
Notices that the City was specifically recruiting for the current unscheduled vacancy on the TBID were posted in the City Information kiosk outside City Hall and on the Advisory Body Vacancies page of the City website on March 23, 2023, following Maddy Act guidelines.
CONCURRENCE
The Council liaisons for the CHC and the TBID concur with the recommendations.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378.
FISCAL IMPACT
Budgeted: N/A Budget Year: 2022-23
Funding Identified: N/A
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ $ $ $
State
Federal
Fees
Other:
Total $ $ $ $N/A
Item 6g
Advisory body members serve as volunteers and donate their time. The costs related to recruitment are accounted for in the annual budget appropriation in the City Clerk program.
ALTERNATIVES
Council could recommend changes to the subcommittee’s recommended appointments or direct staff to re-open recruitment for additional candidates. This is not recommended as the Council Liaisons for the committees feel that they have been quite thorough in their consideration of the applicant and the Council’s needs in their selection process.
ATTACHMENTS
Candidates’ applications are available in the City Clerk’s office.
Item 6h
Department: Public Works
Cost Center: 5010
For Agenda of: 6/6/2023
Placement: Consent
Estimated Time: N/A
FROM: Matt Horn, Public Works Director
Prepared By: Luke Schwartz, Transportation Manager
SUBJECT: APPROVE A FUNDING CONTRIBUTION AGREEMENT WITH THE
COUNTY OF SAN LUIS OBISPO FOR BUCKLEY ROAD
IMPROVEMENTS
RECOMMENDATION
Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the City Manager to execute a Funding Contribution Agreement with the County of San Luis Obispo to fund Buckley Road Improvements” to contribute $230,000 in fees paid by the Avila Ranch development to San Luis Obispo County for Buckley Road transportation improvements.
POLICY CONTEXT
On October 3, 2017, the City Council approved a Development Agreement with Avila Ranch, LLC (“Avila Ranch”) by Ordinance No. 1639 (2017 Series). Under Section 7.11.b of the Development Agreement, Avila Ranch agreed to provide $230,000 to the City to fund operational improvements to the Davenport Creek and Buckley Road Intersection, contributing to the costs for initial design, construction documents, and right-of-way acquisition. As noted in this section of the Development Agreement, this requires the City to work with the County to enter into any necessary agreements to act as a conduit for the Avila Ranch funding contribution towards these improvements. The purpose of this staff report is to request that the Council approve a resolution (Attachment A) authorizing execution of said agreement to approve transfer of $230,000 in fees already paid to the City by Avila Ranch to the County for use in funding a Buckley Road Corridor Plan.
DISCUSSION
Background
In fall of 2017, the City Council approved a Development Plan and certified the Final Environmental Impact Report (EIR) for the Avila Ranch development. In addition, the Council approved Ordinance No. 1639 (2017 Series) (Attachment B), approving a Development Agreement between the City and Avila Ranch. Pursuant to the Development Agreement, Avila Ranch was to pay $230,000 to the City to be used towards future transportation improvements at the County-maintained intersection of Buckley Road and Davenport Creek Road. The Development Agreement noted that the City and County would need to enter into a separate agreement to authorize the transfer of these funds from the City to the County.
Item 6h
The County Public Works Department is now initiating a Buckley Road Corridor Plan, which will include planning and design work to guide future operational and safety improvements along Buckley Road, including improvements to the intersection of Buckley Road and Davenport Creek Road. While final design details are yet to be confirmed, other improvements are anticipated to include shoulder widening to add Class II bike lanes, and potential widening at intersections to improve vehicle turning movements and sight lines. To help fund this effort, the County is requesting that the City transfer these developer fees, which have already been paid to the City by Avila Ranch with recordation of their Phase 1 Final Map in 2021. The funding contribution agreement is provided for reference as Exhibit 1 to the Resolution in Attachment A.
Previous Council or Advisory Body Action
On October 3, 2017, the City Council approved Ordinance 1639 (2017 Series), approving a Development Agreement with Avila Ranch. The Development Agreement required Avila Ranch to contribute funds towards future improvements to the County-maintained Buckley Road corridor.
Public Engagement
This item is on the Council Agenda for the June 6, 2023, meeting and will follow all required postings and notifications. The public will have an opportunity to comment on this item in-person or via written correspondence at or before this meeting.
CONCURRENCE
The Director of the Finance Department and City Attorney’s Office concur with the staff recommendation.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to the recommended action in this report because the action does not constitute a “Project” under CEQA Guidelines Section 15378. Any future physical improvements proposed as a result of planning and design activities funded via this agreement would require the necessary environmental reviews and studies prior to implementation.
FISCAL IMPACT
Budgeted: No Budget Year: 2022-23
Funding Identified: Yes
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
Developer Fees $230,000 $230,000 $0 $0
Total $230,000 $230,000 $ $
Item 6h
There is no direct fiscal impact to the City associated with executing the attached Resolution and funding contribution agreement. The agreement authorizes the transfer to the County of developer fees already paid to the City and previously contractually obligated for the explicit use of funding planning, design, or construction of improvements to Buckley Road.
ALTERNATIVES
Do not authorize execution of the Funding Contribution Agreement. This is not recommended, as this action could delay the County’s plans for developing improvements to the Buckley Road Corridor, which was the intended use of this funding and would be inconsistent with the City’s obligations under the development agreement for the use of these funds.
ATTACHMENTS
A - Draft Resolution approving a Funding Contribution Agreement with the County of San Luis Obispo for Buckley Road Improvements
B - Exhibit A to the Draft Resolution - Funding Contribution Agreement with SLO County
R ______
RESOLUTION NO. _____ (2023 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO
EXECUTE A FUNDING CONTRIBUTION AGREEMENT WITH THE
COUNTY OF SAN LUIS OBISPO TO FUND BUCKLEY ROAD
IMPROVEMENTS
WHEREAS, the City certified the Avila Ranch Development Environmental Impact Report and entered into a Development Agreement with Avila Ranch, LLC (“Avila Ranch”) on October 3, 2017 by Ordinance No. 1639 (2017 Series); and WHEREAS, under Section 7.11.b of the Development Agreement, Avila Ranch agreed to provide $230,000 (the “Funds”) to the City to fund operational improvements to the Davenport Creek and Buckley Road Intersection, including the costs for initial design, construction documents, and right-of-way acquisition (the “Project”); and WHEREAS, Section 7.11.b of the Development Agreement requires the City to work with the County and enter into any necessary agreements to act as a conduit for the Avila Ranch funding contribution to the Project; and
WHEREAS, the development of Buckley Corridor Plan constitutes a preliminary step in the initial design of the Project; and
WHEREAS, the Project’s functional area constitutes approximately ten percent (10%) of the overall Buckley Corridor; and
WHEREAS, the Funds may be utilized, in addition to other aspects of the Project, to fund a proportionate share of the cost of the Buckley Corridor Plan; and WHEREAS, the City has collected the Funds from Avila Ranch and seeks to transfer said funds to the County for implementation of the Project.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. The Council hereby authorizes the City Manager to execute a Funding Contribution Agreement with the County of San Luis Obispo for Buckley Road Improvements (Exhibit 1).
SECTION 2. The Council hereby authorizes the Finance Director or their designee to prepare and submit payments to the County of San Luis Obispo pursuant to the terms of the final executed Agreement (Exhibit 1).
Resolution No. _____ (2023 Series) Page 2
R ______
SECTION 3. Environmental Review. No environmental review is required for execution of this agreement, as the proposed actions are not a “project” under CEQA Guidelines Section 15378.
Upon motion of Council Member ___________, seconded by Council Member ___________, and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this _____ day of _______________ 2023. ___________________________
Mayor Erica A. Stewart
ATTEST:
______________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
______________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ______________________. ___________________________
Teresa Purrington
City Clerk
CONTRIBUTION AGREEMENT
THIS AGREEMENT, ENTERED INTO EFFECTIVE ON ___________________ is between the COUNTY OF SAN LUIS OBISPO, a political subdivision of the State of California (“County”), and the CITY OF SAN LUIS OBISPO, a charter city within the State of California (“City”).
RECITALS
WHEREAS, the City certified the Avila Ranch Development Environmental Impact Report and entered into a Development Agreement with Avila Ranch, LLC (“Avila Ranch”) on October 3rd, 2017 by Ordinance No. 1639 (2017 Series); and WHEREAS, under Section 7.11.b of the Development Agreement, Avila Ranch agreed to provide $230,000 (the “Funds”) to the City to fund operational improvements to the Davenport Creek and Buckley Road Intersection, including the costs for initial design, construction documents, and right-of-way acquisition (the “Project”); and WHEREAS, Section 7.11.b of the Development Agreement requires the City to work with the County and enter into any necessary agreements to act as a conduit for the Avila Ranch funding contribution to the Project; and
WHEREAS, the development of Buckley Corridor Plan constitutes a preliminary step in the initial design of the Project; and
WHEREAS, the Project’s functional area constitutes approximately ten percent (10%) of the overall Buckley Corridor; and
WHEREAS, the Funds may be utilized, in addition to other aspects of the Project, to fund a proportionate share of the cost of the Buckley Corridor Plan; and WHEREAS, the City has collected the Funds from Avila Ranch and seeks to transfer said funds to the County for implementation of the Project.
NOW THEREFORE, the parties hereto intend to define herein the terms and conditions under which the City will transfer the Funds to the County for implementation of the Project.
SECTION I
City Agrees:
1. To transfer the balance of the Funds to the County for the implementation of the Project.
2. To defend, indemnify, and hold harmless the County, its Board of Supervisors, officers, directors, agents, employees, and volunteers from and against all demands, claims, actions, liabilities, losses, damages, and costs, arising out of or resulting from the performance of this Agreement, caused in whole or in part by the negligent or intentional acts or omissions of the City’s officers, directors, agents, employees, or subcontractors.
SECTION II
County Agrees:
1. To accept the Funds from the City and utilize them in the implementation of the Project, including but not limited to, funding a proportionate share of the Buckley Road Corridor Plan.
2. To defend, indemnify, and hold harmless the City, its City Council, officers, directors, agents, employees, and volunteers from and against all demands, claims, actions, liabilities, losses, damages, and costs, arising out of or resulting from the performance of this Agreement, caused in whole or in part by the negligent or intentional acts or omissions of the County’s officers, directors, agents, employees, or subcontractors.
3. To comply with the California Environmental Quality Act (CEQA) in the implementation of the Project and to be fully responsible for implementing any and all environmental commitments set forth in the environmental documentation, permit(s), agreement(s), and /or environmental approvals.
SECTION III
It is Mutually agreed:
1. If County terminates the Project prior to completion, the County shall return any remaining Funds for redistribution by the City.
2. No alteration or variation of the terms of this agreement shall be valid unless made by a formal amendment executed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto.
IN WITNESS THEREOF, the parties hereto have executed this Agreement, and this Agreement shall become effective on the date shown signed by the last signatory to this Agreement.
COUNTY OF SAN LUIS OBISPO CITY OF SAN LUIS OBISPO
By _________________________ By ______________________
Chairperson of the Board of Supervisors Derek Johnson, City Manager City of San Luis Obispo
Attest: Attest:
___________________________
Ex-Officio Clerk of the Board of Supervisors
By _________________________ By _______________________ County Clerk City Clerk
Approved for Legal Form and Effect: Approved for Legal Form and Effect RITA NEAL, County Counsel CHRISTINE DIETRICK, City Attorney By ________________________ By _______________________
Deputy County Counsel City Attorney
Approved as to Content: Approved as to Content:
By _______________________ By _______________________
John Diodati Matt Horn
Public Works Director Public Works Director
Item 6i
Department: Fire
Cost Center: 8503
For Agenda of: 6/6/2023
Placement: Consent
Estimated Time: N/A
FROM: Todd Tuggle, Fire Chief
Prepared By: Rodger Maggio, Fire Marshal
SUBJECT: ADOPTION OF A RESOLUTION ACKNOWLEDGING RECEIPT OF A REPORT ON THE SAN LUIS OBISPO FIRE DEPARTMENT’S
COMPLIANCE WITH CALIFORNIA HEALTH AND SAFETY CODE
SECTIONS 13146.2 AND 13146.3 PURSUANT TO SENATE BILL 1205
RECOMMENDATION
Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, acknowledging receipt of a report on the San Luis Obispo Fire Department’s compliance with California Health and Safety Code Sections 13146.2 and 13146.3 pursuant to Senate Bill 1205.”
POLICY CONTEXT
On January 1, 2019, California Senate Bill 1205 (SB1205) went into effect, and added a new section to the California Health and Safety Code which affects every fire department or fire district in the State. Existing State law requires every fire department and district providing fire protection services to inspect every building used as a public or private school annually (Health and Safety Code section 13146.3.) This same annual inspection requirement is applicable to hotels, motels, lodging houses, and apartment/condominium buildings. (Health and Safety Code section 13146.2.)
With the signing of SB 1205, the California Health and Safety Code was amended by adding Section 13146.4, which mandates that all fire departments required to perform annual inspections pursuant to Sections 13146.2 and 13146.3 shall report annually to its administering authority its compliance with Sections 13146.2 and 13146.3. The report is to be made during budget decisions or at another time as determined by the administering authority (in this case, the City Council.)
Discussion & Report on Compliance
Annually, the San Luis Obispo City Fire Department is required to conduct inspections of all public and private schools, hotels, motels, lodging houses, and apartment/condominium buildings (three units or more) in accordance with the California Health and Safety Code Section 13146.2 and 13146.3. The purpose of annual fire inspections is to mitigate known hazards, reduce risk to the community and ensure reasonable compliance with the California Fire Code.
Item 6i
State law allows local jurisdictions to collect a fee from the owner of the inspected structure to recover costs associated with the inspection mandate of Health and Safety Code section 13146.2. In calendar year 2022, the San Luis Obispo City Fire Department inspected 504 of 607 hotels, motels, condominiums, sorority/fraternity and apartment buildings, for the purpose of the resolution these occupancies are defined as Group R. In FY 2021-22, the City realized $329,129 in fees collected for these inspections (pursuant to the City’s adopted Comprehensive Fee Schedule in effect for FY 21-22), with $357,525 projected for FY 2022-23. Construction projects that received Certificates of Occupancy in FY 2022-23 are expected to add an additional $5,148 in inspection fee revenue. In support of the City’s affordable housing goals, the City does not charge inspection fees for units that are built, owned, and managed by the housing authority, other government agencies or not-for-profit agencies. The amount of revenue not collected as a result of this directive is $25,233.
California Health and Safety Code Section 13146.3 mandates that the local fire department inspect all public and private schools once annually, defined as Group E for purposes of this resolution. In calendar year 2022 the San Luis Obispo City Fire Department inspected 19 of 26 school and commercial daycare facilities. While Heath &Safety Code 13146.3 allows local jurisdictions to collect a fee for conducting these mandated inspections, the City currently does not charge for these.
The Fire Department completed 82.6% of its annual inspections of all known mandated buildings for calendar year 2022. In total, the Fire Department conducted 523 of 633 mandated annual inspections. This does not include the numerous re-inspections. Fire Prevention Bureau staff continue to conduct re-inspections in response to deficiencies observed during initial inspections.
The acceptance of this compliance report and the recommended Resolution fulfill the statutory requirements contained in California Health and Safety Code Section 13146.2, as added by SB1205.
CONCURRENCES
None required.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines.
FISCAL IMPACT
There are no fiscal impacts with the filing and acceptance of this report.
Budgeted: No Budget Year: 2022-23
Funding Identified: Yes
Item 6i
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
$0 $0 $0 $0
Total $0 $0 $0 $0
There is no cost associated with generating this report.
ALTERNATIVES
1. The Council could decide not to accept the report on the San Luis Obispo Fire Department’s compliance with California Health and Safety Code Sections 13146.2 and 13146.3. This is not recommended as the report and acknowledgment of its receipt is required by California Health and Safety Code Section 13146.4 (SB1205.)
2. The Council could designate an alternative time to receive these annual reports from the Fire Department. This is not recommended, as it makes most sense to prepare and submit these reports in concurrence with the annual budget-making process.
ATTACHMENTS
A - Draft Resolution acknowledging Fire Department compliance with SB1205 and CA Health and Safety Code 13146.4
R ______
RESOLUTION NO. _______ (2023 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, ACKNOWLEDGING RECEIPT OF A REPORT
ON THE SAN LUIS OBISPO FIRE DEPARTMENT’S COMPLIANCE
WITH CALIFORNIA HEALTH AND SAFETY CODE SECTIONS 13146.2 AND 13146.3 PURSUANT TO SENATE BILL 1205
WHEREAS, Section 13146.4 was added to the California Health and Safety Code in 2018 by Senate Bill 1205, and became effective January 1, 2019; and WHEREAS, California Health & Safety Code Sections 13146.2 and 13146.3 require all fire departments, including the San Luis Obispo City Fire Department, that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartments house, and certain residential care facilities for compliance with building standards, as provided; and WHEREAS, California Health & Safety Code Section 13146.4 requires all fire departments, including the San Luis Obispo City Fire Department, that provide fire protection services to report annually to its administering authority its compliance with California Health and Safety Code Sections 13146.2 and 13146.3.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. Recitals. All of the above recitals are true and correct and are incorporated herein by this reference.
SECTION 2. Acknowledgment. The Fire Department’s annual report of compliance with California Health and Safety Code Sections 13146.2 and 13146.3 is received as follows.
EDUCATIONAL (GROUP E) OCCUPANCIES (Health & Safety Code 13146.3):
Educational Group E occupancies are generally those public and private schools, used by more than 6 persons at any one time for educational purposes through the 12
th grade, inclusive of commercial daycare centers. Within the City, there are 26 known Group E occupancies or facilities.
During Calendar year 2022, the Department completed the annual inspection of 19 Group E occupancies. This is a compliance rate of 73.1% for this reporting period.
Resolution No. ______ (2023 Series) Page 2
R ________
RESIDENTIAL GROUP R OCCUPANCIES (Health & Safety Code 13146.2):
Residential Group R occupancies, for the purpose of this resolution, are generally those occupancies containing sleeping units, including hotels, motels sorority/fraternity houses, Assisted Living facilities, and apartments (three or more units). Within the City, there are 607 known Group R occupancies of this nature.
During calendar year 2022, the Department completed the annual inspection of 504 Group R occupancies. This is a compliance rate of 83% for the reporting period. In FY 2021-22, the City realized $329,129 in fees collected for these inspections (pursuant to the City’s adopted Comprehensive Fee Schedule in effect for FY 21-22 and as authorized by statute.)
Upon motion of , seconded by ,
and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted on the ____ day of ________, 2023. _____________________________
Mayor Erica A. Stewart
ATTEST:
________________________
Teresa Purrington, City Clerk
APPROVED AS TO FORM:
_________________________
Christine Dietrick, City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on _____________________. _______________________________
Teresa Purrington, City Clerk
City of San Luis Obispo, Council Memorandum
City of San Luis Obispo
Council Agenda Correspondence
DATE: June 6, 2023
TO: Mayor and Council
FROM: Aaron Floyd, Utilities Director
VIA: Derek Johnson, City Manager
SUBJECT: ITEM 7A AND 7B – CONSIDERATION OF 2023-25 WATER AND SEWER RATES
Staff received the following questions, regarding the Consideration of the 2023-25 Water and Sewer Rates. There are also two minor typographical errors that staff wish to clarify following the questions received.
The questions are below with staff’s response shown in italics:
1. A significant decrease was noted in both water and sewer reserve funding projected over the next few years in the study documents. See highlighting here from water study, but similar reduction in sewer:
Overall, Table 3-2 shows the existing revenue with no rate increases compared to the increasing expenses in the outer years for the purpose of identifying the proposed rate adjustment need. Part of the calculation of overall revenue need comes from maintaining Reserve Levels. In this situation, with Reserve Funding under the Expenses column, it shows a need to add more funds to meet the targeted Reserve Level minimums. The current year’s $287,000 is a payment from revenues needed to retain adequate reserves. As it is only in the $10,000 or less in the outer years, it is showing that the anticipated revenues are meeting expenditures as budgeted, including maintenance of reserves. By comparison, if there was an increasing need to add funds to the Reserves in the future, it would demonstrate that the revenues proposed were not sufficient to maintain operating expenditures or healthy reserve levels.
Agenda Correspondence on Items 7A and 7B Page 2
2. This table is on Agenda Packet Page 311. Where does the “outside funding” come from?
For some smaller projects like pipeline replacements, the City pays directly. For larger projects like the WRRF and Pump stations, it’s not feasible to be able to save enough money to pay in cash in the timeframe the infrastructure is needed. For those projects, the City uses “Outside Funding”, which comes from development impact fees (if the project is identified and approved in the impact fee collection study), grants (where possible), and loans (like the WRRF). Staff will raise the suggestion to the City’s rate consultants that it be called “Outside Rates Funding” in future iterations.
3. It was noted that single family and multi-family sewer rates are the same, but we charge a different sewer rate to commercial customers. Yet, staff are proposing different rates for these two types of units when it came to recommended water rates, and even a third rate for commercial water customers. Why would we charge the same sewer rates, no matter what the housing type is, when it comes to sewer, but different rates for water? The main reason that the City charges multi-family water customers a different rate than single family residential has to do with the tiered rate structures in the single family residential. A multi-family housing development is typically served off of just one meter and the rates to individual tenants are usually worked out as part of the rent, if the facilities are not individually metered. Hypothetically, in a 10-unit multifamily building all sharing the same primary water meter, the bill would likely be around 60 units per month even though individually each of the units would be using only around 6 or so units. This would be a significantly higher bill due to the higher cost for Tier 3 rates (13+ units) in the single-family residential rates. To make this equitable, the rates for multi-family are around the cost per unit that the average user of 6 units per month would pay under the single-family residential rates. There is also a smaller part of this that ties back into the proportionality costs across water and sewer customer classes and strengths of flow among the different sewer user classes. This proportionality will need to be periodically revisited and adjusted to ensure compliance with Proposition218.
Agenda Correspondence on Items 7A and 7B Page 3
4. A question about the footnote on this table in the staff report. What are the “investments” referenced here? Also, does the ~$4m difference between the rate revenues generated with the proposed increase and the total revenue requirement get made up completely by the items in the footnote? In other words, we get almost $4m from those three sources: Cal Poly, penalties, and investments?
The City hires PFM to manage the City’s cash reserves which are invested via our adopted investment policies and consistent with the Government Code. The overall strategy is Safety Liquidity Yield (SLY) and the framework is restricted following the Orange County investment scandal. The Investment Oversight Committee reviews the progress of the City’s investment portfolio and the Council is copied on a quarterly basis on the status of City investment via a comprehensive report.
Revenues from Cal Poly, penalties, and investments contribute to the ~$3.3 million difference shown in the table above. Below is a breakdown of staff's anticipated revenues from non-rate sources in FY2023-24 for the Water Fund:
Revenue Source Amount
Sales to Cal Poly $1.1 million
Recycled Water Sales $1.1 million
Grants and Subventions $700,000
Cal Poly Capacity Interest
Payments $250,000
Miscellaneous
Revenues (includes interest on
investments, miscellaneous
penalties, credit collections,
development review fees, etc.)
$200,000
Agenda Correspondence on Items 7A and 7B Page 4
5. The following typographical error was discovered on Packet Page 310 in the Water Rate Study. The sixth bullet point should state 8.5% in FY 2023-24. The correct figures are used in all other materials and most importantly, the Proposition 218 notice is correct.
6. The following typographical error was discovered on Packet Page 384 of the Wastewater Rate Study. The assumed customer growth rate for both water and wastewater are 0.8% per year. The error was limited to only a typographical error and the correct percentage (0.8) was utilized for all calculations within the documents.
Item 7a
Department: Utilities
Cost Center: 6001
For Agenda of: 6/6/2023
Placement: Public Hearing
Estimated Time: 20 minutes
FROM: Aaron Floyd, Utilities Director
Prepared By: Shane Whittington, Utilities Business Manager SUBJECT: CONSIDERATION OF THE 2023-25 WATER RATES
RECOMMENDATION
1. Receive and file the Comprehensive Water Rate Study, April 2023; and
2. Adopt a Draft Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, establishing the Water Service Rates for Financial Plan 2023- 25” provided there is no majority protest against the proposed water rates; and
3. Find the action statutorily exempt from the California Environmental Quality Act (CEQA) under Public Resources Code 21083 and 21080(b)(8) and State CEQA Guidelines Section 15273 (Rates, Tolls, Fares, and Charges).
REPORT-IN-BRIEF
The City is proposing a water rate increase consistent with the process requirements of Proposition 218, the City’s Charter and Municipal Code, and City Financial Plan fiscal policies. The goal of the rate-setting process is to provide funding to the City’s Water Fund for operation, maintenance, and capital project needs commensurate with the costs to provide adequate services. The water rates are proposed to increase revenues by 8.5 percent in 2023-24 and 7.5 percent in 2024-25. If approved, the proposed water rates would become effective on July 1 of each fiscal year.
This report provides the constitutional, regulatory, and policy basis for the proposed water rates, identifies the rate setting methodology and protest procedures, summarizes the public outreach conducted to ensure our customers are provided information regarding the process and opportunities to engage with Staff and submit comments, questions, and written protests, and identifies the proposed rates for Council’s consideration.
POLICY CONTEXT
The City’s Water Fund is an Enterprise Fund. Enterprise Funds utilize rates and fees paid for services rendered to fund operating, capital, and debt service expenditures. Water rates pay for all costs associated with bringing water from surface water reservoirs to the City’s water treatment plant and distributing 1.9 billion gallons of drinking water to approximately 16,561 service connections. General funds (such as property tax or sales tax) do not support these essential services.
Item 7a
Rates must be developed in compliance with California Constitution Article XIII C and D, commonly referred to as Proposition 218 (Prop 218). When proposing increased rates, some Prop 218 requirements include:
1. Hold a noticed public hearing on proposed utility rate increases, to be held not less than 45 days after notice of the hearing is mailed to each recorded owner of each identified parcel upon which the proposed rates will be imposed.
2. The cost of the service shall not exceed the proportional cost of services provided to the corresponding customer parcel.
3. Revenues derived from the fees must be used for the service that is provided.
4. Rates shall not be increased if a majority of affected parcels protest the proposed increased rates in writing.
In addition to Prop 218 requirements, the City aims for rates that promote the stability and predictability of water services. No changes to the current rate structure are recommended or proposed, and the proposed rates are consistent with rate structure prioritized goals previously established by the City Council (Water and Wastewater Rate Structure Review, August 15, 2017 and January 9, 2018). These prioritized goals include:
revenue stability and predictability; discourage wasteful use; stability and predictability of the rates; fair allocation of total cost of service among customer classes; and reflect all present and future costs.
The proposed rates are consistent with policies identified under Financial Plan Enterprise Fund Fees and Rates, which states that:
“City will set fees and rates at levels which fully cover the total direct and indirect costs including operations, capital overlay, and debt service” and consistent with this policy the rate setting process has been conducted in “accordance with Proposition 218 and its notification requirements.”
In addition, the fiscal evaluation includes identification of community needs for essential services (provision of drinking water and treatment of wastewater) and integration of climate risk, climate action, and Diversity, Equity, and Inclusion (DEI) considerations throughout all financial decisions including identification and implementation of resilient capital projects that equitably provide water and sewer service to the community,1 consistent with Financial Plan Objectives.
1 Financial Plan Purpose and Organization, Financial Plan Objectives and Long-term Financial Planning, C. Consideration of Climate Risk and Climate Action and D. Consideration of Diversity, Equity, and Inclusion (DEI).
Item 7a
DISCUSSION
Rate Setting Methodology
The goal of the rate-setting
process is to provide sustainable
funding to the City’s Water Fund
for operation, maintenance, and
capital project needs. Rates
must be developed that are
stable, equitable, and costbased in compliance with
California Constitution Article XIII
C and D, commonly referred to
as Proposition 218 (Prop. 218).
In October 2022, the City hired
HDR Engineering, Inc. (HDR) to assist with this process and prepare the Comprehensive Water Rate Study (Attachment A). For the Comprehensive Water Rate Study, HDR utilized industry-standard methods consistent with the M1 Manual, Principles of Water Rates, Fees, and Charges published by the American Water Works Association (AWWA).
The Comprehensive Water Rate Study provides the necessary documentation and an administrative record of the cost basis for the City’s proposed water rates in compliance with Prop. 218 Section 6, which regulates property-related fees and charges to which water is bound [California Supreme Court in Bighorn-Desert View Water Agency v. Verjil (2006)]. In accordance with the provisions of Prop. 218, water rates are designed based on a cost-of-service methodology that fairly apportions costs to all customers.
The methodology used for water rate setting includes a revenue requirement analysis, a cost-of-service analysis, and rate design analysis, as outlined in the graphic below, consistent with Financial Plan Enterprise Fund Fees and Rates policies for ongoing rate review and cost of service fee assessment.2
2 Financial Plan Fiscal Policies Section 3 Enterprise Funds Fees and Rates. C. Ongoing Rate Review.
The City will review and adjust enterprise fees and rate structures as required to ensure that they remain appropriate and equitable.
D. Cost of Service Fees. The City will treat the water and sewer funds in the same manner as if they were privately owned and operated. This means assessing reasonable cost of service fees in fully recovering service costs.
Revenue Requirements to
Operate WaterSystems
Proposition 218
City Policy/
Rate Structure
Cost of Services/
Proportionality
Rates
Item 7a
This rate setting methodology is consistent with rate structure goals established by Council, the City Charter, and the City Municipal Code, including:
1. The requirement of Council resolution to establish rates for service (Section
13.04.090)
2. Restriction of rate revenues for funding operations, construction, and debt service related to wastewater services (Section 13.08.410 and City Charter Section 806) Proposed Water Rates
Based on the results of the Comprehensive Water Rate Study, the City’s proposed water rates for 2023-25 are provided in Table 1, below. The Resolution for adoption of the water rates is provided in Attachment B.
Table 1: 2023-25 Proposed Water Rates
Usage (per unit cost) Proposed Rates
Effective July 1, 2023
Proposed Rates
Effective July 1, 2024
Single Family Residential
Tier 1: 0 to 5 units
$7.94 $8.54
Single Family Residential
Tier 2: 6 to 12 units
$9.16 $9.84
Single Family Residential
Tier 3: 13+ units
$15.79 $16.97
Multi-Family $8.91 $9.58
Non-Residential $9.43 $10.14
Landscape Irrigation $9.63 $10.35
Item 7a
Table 1: 2023-25 Proposed Water Rates (continued)
Base Fees Proposed Rates
Effective July 1, 2023
Proposed Rates
Effective July 1, 2024
Single Family Residential
Monthly Base Fee
$28.15 $30.25
Multi-Family, Non-Residential, and Landscape Irrigation by Water Meter Size
0.75-inch or less meter $28.15 $30.25
1-inch meter $47.00 $50.50
1.5-inch meter $93.75 $100.80
2-inch meter $150.05 $161.30
3-inch meter $281.50 $302.60
4-inch meter $469.25 $504.45
6-inch meter $938.25 $1,008.60
8-inch meter $1,501.25 $1,613.85
Water System Access
Charge
$100.93 $108.50
Protest Procedures
The City sent out 27,175 notices (see Attachment C, Water and Sewer Rate Notice) in April 2023 in compliance with Prop. 218. Under Prop. 218, property owners and/or customers directly responsible for the payment of the fee subject to the proposed rate increase may submit a written protest against the proposed rate increases. The protest must be submitted on the form provided by the City, received by the City Clerk at or before the June 6, 2023 public hearing, identify what is being protested, and contain the service address. The party signing the protest must be listed on the account as the person responsible for payment of the water bill or the property owner. In the event that a protest is submitted by the owner and by the tenant responsible for payment of the water bill, then one valid protest is counted for the account.
If written protests are filed by a majority (50% + 1), the proposed water rate structure and rates may not be imposed. A majority of the City’s 16,561 water customers is 8,280 plus one. As of May 25, 2023 at 12:00 PM, a total of 1,181 written protests were received by the Office of the City Clerk. All protests will be validated regarding property ownership and duplicate addresses. The City Clerk will provide an updated summary of the protests received at the conclusion of the public hearing on June 6, 2023.
Previous Council or Advisory Body Action
The City Council received the Strategic Budget Direction from Staff on April 18, 2023, highlighting the proposed rate increases and a presentation from Staff on the proposed Water Rates and Sewer rates during the City Council meeting on May 16, 2023.
Item 7a
Public Engagement
The City is committed to helping the public understand the recommended water rates.
Information is provided on the City Utilities Department’s website, and online calculators were made available at the Utilities Department’s website to assist customers’ understanding of the proposed rate structure and rate changes. The Water and Sewer Rate Notice was mailed to all property owners and customers; a copy of the notice is provided as Attachment C.
Staff has responded to questions by phone and email on how customers’ bills would be affected. A Water and Sewer Rate Community Forum was held on May 18, 2023 at the San Luis Obispo Library, where Staff provided a presentation and responded to questions raised by the two attendees from the community. Information was provided to the public via radio ads, digital advertisements were posted on social media and on the City’s web page, and printed information was shared at the Utilities Department booth at the Thursday night Farmers Market to get the word out to the public regarding the Forum, public hearing, and opportunities for protest.
In addition, Miguel Barcenas, Utilities Deputy Director, Engineering and Planning, participated in interviews and provided information in Spanish regarding the proposed rates on two local Spanish radio stations, KLMM (94.1) and KIDI (105.1). The two interviews were conducted in Spanish and the first aired on Friday May 25, 2023.
Significant outreach on Customer Assistance Programs has also occurred in both English and Spanish. Outreach efforts will continue until the City Council’s final consideration of the rates on June 6, 2023.
CONCURRENCE
The City Attorney has approved as to form, and the City Finance Department and City Clerk concur with the proposed water rate increase and associated adherence to Prop. 218 required procedures.
ENVIRONMENTAL REVIEW
Modification of rates and charges by public agencies is statutorily exempt from the California Environmental Quality Act (CEQA) under Public Resources Code 21083 and 21080(b)(8) and State CEQA Guidelines Section 15273 (Rates, Tolls, Fares, and Charges) because the change in rates and charges is for the purpose of:
a) Meeting operating expenses;
b) Purchasing or leasing supplies, equipment, or materials; c) Meeting financial reserve needs and requirements;
d) Obtaining funds for capital projects necessary to maintain service within existing service areas; and
e) Obtaining funds necessary to maintain such intra-city transfers as authorized by City Charter.
The change in fees is not intended to fund expansion of capital projects not otherwise evaluated under CEQA. Therefore, no environmental review is required for this item.
Item 7a
FISCAL IMPACT
In order to meet the rate revenue requirement of the Water Fund detailed in the Comprehensive Water Rate Study, the proposed water rates are projected to generate a total of $24.8 million dollars during FY 2023-24. This is an increase in total rate revenues of 8.5 percent over the FY 2022-23. The Water Fund’s projected total revenue requirement for 2023-24 is $28.1 million when other revenue is included. This is further summarized in Table 2.
Table 2: 2023-25 Rate Revenues and Revenue Requirements Comprehensive Water Rate
Study (in thousands)
FY2023-24 Forecast FY2024-25 Forecast
Rate Revenues
Without Proposed Rate Increase
$22,861 $23,044
Rate Revenues
With Proposed Rate Increase
$24,804 $26,878
Total Revenue
Requirement
Includes Non-rate Revenues1
$28,100 $29,558
1Non-rate revenues included in Total Revenue Requirements consist of all other revenues obtained by the Utilities Department. These revenues can include investments, capacity interest payments from Cal Poly, and miscellaneous penalties assessed by the Utilities Department.
The proposed rate increases would be implemented on July 1, of the corresponding fiscal year.
ALTERNATIVES
1. Deny the Recommended Water Rates. The proposed water rates were prepared in alignment with City Council rate structure goals established in January 2018 and Financial Plan objectives and policies. The proposed water rates were identified through the preparation of the Comprehensive Water Rate Study to meet the needs of the City’s Water Fund in providing water service for the community.
The proposed water rates were also prepared in compliance with Prop. 218. Staff believes that the services, operating programs, and Capital Improvement Plan components of the Water Fund represented by the recommended rates are necessary, consistent with Financial Plan objectives and policies, prior policy/program direction of the City Council (Water and Wastewater Rate Structure Review, August 15, 2017 and January 9, 2018), the City Charter and Municipal Code, and required for compliance with state and federal laws. If the City Council does not approve the recommended rates, the City would not have enough funding to implement the proposed Capital Improvement Plan and would not be able to construct essential capital projects, and the City’s bond rating may decrease, which may hinder the City’s ability to obtain low-interest loans for capital projects. Therefore, this alternative is not recommended.
Item 7a
2. Reduce the Recommended Rates. Council could reduce recommended rates and the impact because so much of the system costs are fixed would be to reduce the level of capital which would likely impact the system with potential failures and could impact Water Fund rating due to less than market expectations in terms of infrastructure replacement.
ATTACHMENTS
A - Comprehensive Water Rate Study (HDR; April 2023)
B - Draft Resolution establishing the Water Service Rates for Financial Plan 2023-25 C - Water and Sewer Rate Notice
Draft Report
City of San Luis Obispo
Comprehensive Water Rate Study
April 2023
hdrinc.com
April 21, 2023
Mr. Aaron Floyd
Director of Utilities
City of San Luis Obispo
879 Morro Street
San Luis Obispo, CA 93401-2710
Subject: Water Rate Study Draft Report
Dear Mr. Floyd:
HDR Engineering, Inc. (HDR) is pleased to present to the City of San Luis Obispo (City) the draft report for the City’s water rate study (Study). The City’s water rate study was developed using industry standard methodologies and approaches for water utilities. The technical analyses conducted as part of the Study for the City includes a revenue requirement, cost of service, and rate design analysis. The findings and conclusions from these analyses were used to develop proposed water rates that are proportional to the City’s customers and intended to be sufficient to fund the operating and capital needs of the water utility. This report outlines the overall approach used to achieve these objectives, along with our findings, conclusions, and recommendations.
The City owns and operates a water supply, treatment, transmission, and distribution system.
The costs associated with providing water service to the City’s customers has been developed based on the information provided by the City and incorporated into and within the development of the proposed water rates. The water rate study provides the basis for developing and implementing water rates which are cost-based, proportional, and defensible for the City’s customers.
We appreciate the assistance provided by the City’s management team in the development of this water rate study. More importantly, HDR appreciates the opportunity to provide these technical and professional services to the City.
Sincerely yours,
HDR Engineering, Inc.
Shawn Koorn
Associate Vice President
Table of Contents i
City of San Luis Obispo – Water Rate Study
Executive Summary
Introduction .......................................................................................................................1 Overview of the Rate Study Process..................................................................................1 Key Water Rate Study Results............................................................................................2 Summary of the Water Revenue Requirement Analysis...................................................2 Summary of the Water Cost of Service Analysis................................................................5 Summary of the Water Rate Designs.................................................................................6 Water Rate Study Recommendations................................................................................9 Summary of the Water Rate Study....................................................................................9 1 Introduction and Overview
1.1 Goals and Objectives.............................................................................................10
1.2 Overview of the Rate Study Process.....................................................................11
1.3 Organization of the Study......................................................................................11
1.4 Summary................................................................................................................11 2 Overview of the Water Rate Setting Principles
2.1 Generally Accepted Rate Setting Principles..........................................................12
2.2 Determining the Revenue Requirement...............................................................12
2.3 Analyzing Cost of Service.......................................................................................13
2.4 Designing Water Rates..........................................................................................14
2.5 Economic Theory and Rate Setting .......................................................................14
2.6 Summary................................................................................................................14 3 Development of the Revenue Requirement Analysis
3.1 Determining the Revenue Requirement..............................................................15
3.2 Establishing a Time Frame and Approach............................................................15
3.3 Projecting Rate and Other Miscellaneous Revenues...........................................16
3.4 Projecting Operation and Maintenance Expenses..............................................16
3.5 Projecting Capital Funding Needs........................................................................17
3.6 Projection of Debt Service ...................................................................................19
3.7 Reserve Funding...................................................................................................19
3.8 Summary of the Revenue Requirement ..............................................................19
3.9 Reserve Levels......................................................................................................21
3.10 Debt Service Coverage Ratios..............................................................................21
3.11 Consultant’s Conclusions.....................................................................................22 Table of Contents