Agenda packet — San Luis Obispo City Council, April 2, 2024 (part 3 of 5)

EXISTING LANDSCAPE BOULDERS
1 2
LEGEND:

NOTES:

A. DEPRESS BOULDER MASS 13 TO 12 BELOW GRADE AS SHOWN.

B. SEE LANDSCAPE LAYOUT PLAN FOR LOCATIONS.

C. BOULDER GROUPINGS SHALL BE VARYING SIZES.

D. BOULDERS TO BE SELECTED & COORDINATED WITH CITY
REPRESENTATIVE IN THE FIELD.
1 EXISTING BOULDERS FROM SITE2 COMPACTED SUBGRADE
2 LEGEND:

DRINKING FOUNTAIN & DOG WATER STATION
NOTES:

A. INSTALL PER MANUFACTURER'S
HARDWARE INSTRUCTIONS.

B. SEE LANDSCAPE LAYOUT PLAN FOR

LOCATIONS
C. SEE CIVIL PLANS FOR UTILITY AND

DRAINAGE INTERFACES
1 2
3 4 5 6
7 8
20"

DRINKING FOUNTAIN, SEE MANUFACTURER

SPECIFICATIONS
12 CONCRETE PAVING3 PVC DRAIN LINE, SEE CIVIL PLANS4 WATER SUPPLY, SEE CIVIL PLANS5 1" BRASS GATE VALVE, SEE SPECIFICATIONS6 1" TEE W/ PLUG FOR DRAIN DOWN7 6" ROUND PVC CLEANOUT IN BOX 12" X 18" CONCRETE VALVE BOX W/

LOCKING LID
8 9
9 30"W x 19"D ADA CLEARANCE AREA
1 PLAN VIEW
10 10 DOG DRINKING FOUNTAIN
1 ELEVATION
1"

RELOCATED PET STATION
8"
3"
LEGEND
1 2
3 5 6
7 4
1 EXISTING PET SIGN

1.75" x 2" 14 GAUGE QUICK PUNCH
POST
34 P.C. CONCRETE5 AGGREGATE BASE6 NATIVE SOIL7 PITCH SURFACE TO DRAIN 3 4
CITY SPECIFICATION NO.

DATE:

PROJECT TITLE:

SHEET TITLE:

SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:

DESCRIPTION ENGINEER CITY SHEET DES. DESIGN DATE

REVISIONS APPROVAL
#
2000526-01
FILE NAME: 0061-0118 SITE-DETL.DWG
MCC
EAS
SLB

Page 326 of 658 ends

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E
0 20 40
(IN FEET)
10 GRAPHIC SCALE
1 IN = 20 FT

DALIDIO

MATCHLINE
SEE SHEET PP-2
NOTES:1. QUANTITIES SHOWN ARE FOR ENTIRE PROJECT.

LIMIT OF WORK

ROOT BARRIER

SYMBOL BOTANICAL / COMMON NAME CONT QTY
TREES
ALNUS RHOMBIFOLIA / WHITE ALDER 24"BOX 8
CUPRESSUS MACROCARPA / MONTEREY CYPRESS 24"BOX 5
PLATANUS RACEMOSA / CALIFORNIA SYCAMORE MULTI-TRUNK 24"BOX 2 QUERCUS AGRIFOLIA / COAST LIVE OAK 24"BOX 10
X CHITALPA TASHKENTENSIS / CHITALPA 24"BOX 13
SHRUBS
ARCTOSTAPHYLOS X 'PACIFIC MIST' / PACIFIC MIST MANZANITA 5 GAL 18 HETEROMELES ARBUTIFOLIA / TOYON 15 GAL 9
JUNCUS PATENS 'ELK BLUE' / SPREADING RUSH 1 GAL 26
LEYMUS CONDENSATUS 'CANYON PRINCE' / CANYON PRINCE GIANT WILD RYE 1 GAL 100• • • • • • • • •• • • • •• • • •• ••• • • • • • ••••• • • • • • • •• • • •• • • •••••••••••••••••••••••••••••••••••••••••••••••• 1 GAL 173MYRICA CALIFORNICA / PACIFIC WAX MYRTLE 15 GAL 3

GROUND COVERS
BARK MULCH NA 52,058 SF
PEA GRAVEL NA 11,935 SF
TURF SOD / DROUGHT TOLERANT FESCUE BLEND NA 25,889 SF

PLANT SCHEDULE
FILE NAME: 0061-0118 PLNT.DWG
MCC
EAS
SLB
CITY SPECIFICATION NO.

DATE:

PROJECT TITLE:

SHEET TITLE:

SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:

DESCRIPTION ENGINEER CITY SHEET DES. DESIGN DATE

REVISIONS APPROVAL
#
2000526-01

ROOT BARRIER
TYP.

ROOT BARRIER

Page 327 of 658 ends

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0 20 40
(IN FEET)
10 GRAPHIC SCALE
1 IN = 20 FT
NOTES:1. QUANTITIES SHOWN ARE FOR ENTIRE PROJECT.

ROOT BARRIER

MATCHLINE
SEE SHEET PP-1

GROUND COVERS
BARK MULCH NA 52,058 SF
PEA GRAVEL NA 11,935 SF
TURF SOD / DROUGHT TOLERANT FESCUE BLEND NA 25,889 SF

PLANT SCHEDULE
CITY SPECIFICATION NO.

DATE:

PROJECT TITLE:

SHEET TITLE:

SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:

DESCRIPTION ENGINEER CITY SHEET DES. DESIGN DATE

REVISIONS APPROVAL
#
2000526-01
FILE NAME: 0061-0118 PLNT.DWG
MCC
EAS
SLB

ROOT BARRIER
TYP.

Page 328 of 658 ends

PLANTING NOTES:

1. REFER TO PLANTING PLANS, PLAN NOTES, SPECIFICATIONS, PLANT LEGEND, AND PLANTING DETAILS FOR ADDITIONAL PLANTING INFORMATION. REFER TO IRRIGATION PLANS, NOTES, SPECIFICATIONS, AND DETAILS FOR RELATED LANDSCAPE WORK.

2. NOTIFY OWNER'S REPRESENTATIVE (REP.) 48 HOURS MINIMUM PRIOR TO COMMENCEMENT OF WORK TO COORDINATE PROJECT INSPECTION SCHEDULE.

3. VERIFY ALL EXISTING CONDITIONS, DIMENSIONS AND ELEVATIONS BEFORE PROCEEDING WITH THE WORK.

IMMEDIATELY NOTIFY OWNER'S REPRESENTATIVE OF FIELD CONDITIONS THAT VARY FROM THOSE SHOWN ON DRAWINGS AND SEEK CORRECTIONS AND DIRECTIONS BEFORE PROCEEDING WITH WORK. ASSUME

FULL RESPONSIBILITY FOR ALL NECESSARY CORRECTIONS DUE TO FAILURE TO REPORT KNOWN DISCREPANCIES.

4. LOCATE AND MARK ALL EXISTING UTILITIES WHETHER SHOWN HEREON OR NOT. PROTECT FROM DAMAGE ALL UTILITIES, AREAS AND STRUCTURES IN AND AROUND LANDSCAPE WORK AREAS. ASSUME FULL RESPONSIBILITY AND EXPENSE FOR REPAIR AND REPLACEMENT OF DAMAGES CAUSED BY CONTRACTOR.

5. LOCATION OF NON-LANDSCAPE CONSTRUCTION ELEMENTS SUCH AS LIGHTS, SIGNS, VENTS, HYDRANTS, TRANSFORMERS, AND OTHER STRUCTURES OR ELEMENTS ARE APPROXIMATE. CONTRACTOR SHALL VERIFY FIELD CONDITIONS WHETHER SHOWN HEREON OR NOT. WHEN SHOWN ITEMS DO NOT CORRESPOND TO FIELD CONDITIONS, REPORT DISCREPANCIES TO OWNER'S REP. FOR CLARIFICATIONS AND INSTRUCTIONS PRIOR TO PROCEEDING WITH WORK.

6. PLANTING ACCESSORIES & MATERIAL:

A. TREE TIE: CINCH TIE, BY V.I.T. PRODUCTS, 800-729-1314.

B. FERTILIZER TABLETS: AGRIFORM (OR APPROVED EQUAL) 20-10-5, THREE 20-GRAM TABLETS FOR 15 GALLON OR LARGER SIZE TREES, TWO 10-GRAM TABLETS FOR 5 GALLON SIZE PLANTS, ONE 10-GRAM TABLET FOR 1 GALLON SIZE.

C. ROOT BARRIER: 18" DEEP X 24" INJECTION MOLDED CO-POLYMER POLYPROPYLENE ROOT BARRIER PANELS
D. TOPSOIL (BACKFILL MIX): 60-70% LOAM TOPSOIL THOROUGHLY MIXED WITH 30-40% FULLY COMPOSTED ORGANIC MATERIAL.

E. MULCH: CONIFEROUS BARK MULCH AS SHOWN ON PLAN AND AT SHRUB ONLY LOCATIONS WHERE NO COARSE GRAVEL OR RIVER COBBLE IS SHOWN. SUBMIT SAMPLE FOR APPROVAL.

7. PROVIDE AGRONOMIC SOIL TEST PER SPECIFICATIONS.

8. BACKFILL MIX: PREPARE IN ACCORDANCE TO SOIL TEST REPORT'S RECOMMENDATIONS, ADDING AMENDMENTS, FERTILIZER, AND OTHER MATERIAL AS REQUIRED TO SITE SOIL.

9. ADD FERTILIZER AND AMENDMENTS TO THE SITE SOIL PER SOIL TEST REPORT RECOMMENDATIONS FOR PLANTING WORK.

10. PRE-PLANTING PREPARATION:

A. PROCEED WITH PLANTING WORK ONLY AFTER IRRIGATION WORK IS COMPLETED, TESTED, AND APPROVED BY OWNER'S REP. PROTECT IRRIGATION SYSTEM FROM DAMAGE.

B. REMOVE ALL ROCKS GREATER THAN 1" DIAMETER AND ALL DEBRIS AND DELETERIOUS MATERIAL FROM PLANTING AREAS.

11. PLANTS: ALL PLANTS OF THE SAME SPECIES/CULTIVAR/VARIETY SHALL HAVE MATCHING FORM, FLOWER

COLOR, AND SIZE, IN HEALTHY AND THRIVING CONDITION, FREE FROM INJURIES, DISEASES, PESTS AND ROOT-BOUND OR GIRDLING ROOTS. REPLACE REJECTED PLANTS WITH MATCHING SPECIES, SIZE ANDFORM.

12. PLANTING:

A. IRRIGATE PLANTING AREAS TO BRING TOP 6" OF SOIL TO FIELD CAPACITY. ALLOW SOIL TO DRAIN. DO NOT WORK SOIL UNTIL IT RETURNS TO A MOIST FRIABLE CONDITION. TREE EXCAVATIONS MAY REQUIRE ADDITIONAL IRRIGATION. FLOOD TREE PITS AS REQUIRED TO MOISTEN SUBGRADE.

B. PLACE PLANTS IN THEIR CONTAINERS AT THE LOCATIONS PER PLANS FOR APPROVAL BY OWNER'S REP.

MAKE MINOR ADJUSTMENTS AS REQUIRED BY FIELD CONDITIONS AND TO ALLOW OPTIMAL IRRIGATION COVERAGE.

C. PLANT QUANTITIES GIVEN ON PLANT LEGEND ARE FOR GENERAL GUIDANCE ONLY. PROVIDE THE

SPECIFIED PLANT SPECIES IN THE QUANTITIES AT THE REQUIRED SPACING TO ACHIEVE THE DESIGN EFFECT/INTENT SHOWN ON THE PLANS.

D. FOR TREES WITHIN 6 FEET OF PAVEMENT AND SLAB FOUNDATIONS, PRIOR TO TREE PLACEMENT, INSTALL ROOT BARRIER PANELS ALL AROUND THE PLANT PIT PER THE MANUFACTURERS INSTALLATIONINSTRUCTIONS AND DETAIL 2, THIS SHEET.

E. PLANT TREES AND SHRUBS AS SHOWN ON DETAILS.F. INSTALL 3" DEEP CONIFEROUS BARK MULCH TO COVER BARE SOIL AROUND TREES & SHRUBS. KEEP MULCH 3" AWAY FROM SHRUB TRUNKS, 6-8" AWAY FROM TREE TRUNKS. DO NOT INSTALL CONIFEROUSBARK MULCH WHERE MINERAL MULCHES (PEA GRAVEL) OCCUR.

G. INSTALL 2" DEEP PEA GRAVEL WHERE SHOWN ON PLANS.

12. 90 DAY MAINTENANCE PERIOD: MAINTAIN PLANTINGS IN THRIVING CONDITION USING ACCEPTED INDUSTRY PRACTICES FOR WATERING, FERTILIZING, AND PRUNING. DO NOT MOW BIOFILTRATION SOD. MAINTAIN TREE STAKES IN PROPER POSITIONS. REMOVE TREE STAKES AT END OF MAINTENANCE PERIOD. REPLACE PLANTS THAT DIE OR FAIL TO ESTABLISH IN THRIVING CONDITION WITH SPECIES, SIZE AND FORMMATCHING OTHERS ON SITE. REPAIR OR REPLACE BROKEN IRRIGATION COMPONENTS.

13. WARRANTY: WARRANT PLANT MATERIAL AND IRRIGATION SYSTEM FOR ONE YEAR FROM END OF MAINTENANCE PERIOD. REPLACE DEAD OR DYING PLANTS AND BROKEN IRRIGATION COMPONENTS WITHIN THIS PERIOD.

ROOT BARRIER TREE PLANTING ONLY
SCALE = NTS
1 2

ROOT BALL
3 4
5 4"
MIN
4"
MIN

PLANTING AT

TURF AREAS

PLANTING AT

SHRUB AREAS
6 7
8 9
10 NOTES:

A. SET ROOT BALL CROWN 1 1
2" HIGHER
THAN FINISHED GRADE. SLOPE

BACKFILL AWAY FROM ROOT BALLFOR POSITIVE DRAINAGE
B. ROOT BARRIER TO BE PLACED MIN. 4"

FROM ROOT BALL
C. 4" MIN. GRAVEL BACKFILL REQUIRED
MIN. 6' - 8" 24" DEEP ROOT BARRIER SYSTEM. FACE

ROOT GUIDING RIBS TOWARD ROOT BALL
12 3/4" CRUSHED ROCK OUTSIDE OF BARRIER
EXCAVATE 12" OF SOIL BELOW ROOTBARRIER SYSTEM. REPLACE WITH FIRMLY COMPACTED AMENDED BACKFILL.
34 PLANT TABLETS. SEE PLANTING NOTES.5 AMENDED BACKFILL, COMPACTED6 RECESS 1" AT TURF TO ALLOW FOR MULCH7 3" THICK MULCH LAYER8 2" HIGH WATER WELL AT SHRUBS9 KEEP MULCH 6 - 8" FROM BASE OF TREE 10 FINISHED GRADE
LEGEND:
3 329343.19-37
CITY SPECIFICATION NO.

DATE:

PROJECT TITLE:

SHEET TITLE:

SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:

DESCRIPTION ENGINEER CITY SHEET DES. DESIGN DATE

REVISIONS APPROVAL
#
2000526-01
MCC
EAS
SLB

Page 329 of 658 ends

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/ / /
1 1" 20.0
2 1" 18.6
4 1 47.6 1
2"
5 1 11 1
2"
6 1 47.6 1
2"
3 1" 19.8
7 2" 38.1
8 2" 40.5
9 2" 38.1
10 2" 39.8
11 1" 19.3
12 1" 19.4

WL WL WL
SS

WL WL WL WL WL
SS
SS
15 2" 30.4
16 1 54 1
2"

SYMBOL MANUFACTURER/MODEL/DESCRIPTION QTY PSI
HUNTER RZWS-SLEEVE-18-CV 25
18" LONG RZWS WITH FILTER FABRIC SLEEVE, .25 GPM OR.50 GPM BUBBLER OPTIONS, CHECK VALVE, 1/2" SWING JOINT FOR CONNECTION TO 1/2" PIPE
76 30

SYMBOL MANUFACTURER/MODEL/DESCRIPTION QTY PSI GPM RADIUS HUNTER I-40-06-SS-HS 08
TURF ROTOR, 6IN. POP-UP. ADJUSTABLE TO FULL CIRCLE.

DRAIN CHECK VALVE, STAINLESS STEEL RISER, 1IN.FEMALE NPT INLET THREADS, HIGH SPEED NOZZLE. 6 40 7.6 41'
HUNTER I-40-06-SS-HS 10
TURF ROTOR, 6IN. POP-UP. ADJUSTABLE TO FULL CIRCLE.

DRAIN CHECK VALVE, STAINLESS STEEL RISER, 1IN.FEMALE NPT INLET THREADS, HIGH SPEED NOZZLE. 4 50 10.3 45'
HUNTER I-40-06-SS-HS 13
TURF ROTOR, 6IN. POP-UP. ADJUSTABLE TO FULL CIRCLE.

DRAIN CHECK VALVE, STAINLESS STEEL RISER, 1IN.FEMALE NPT INLET THREADS, HIGH SPEED NOZZLE. 3 50 11.1 46'
HUNTER I-40-06-SS-HS 15
TURF ROTOR, 6IN. POP-UP. ADJUSTABLE TO FULL CIRCLE.

DRAIN CHECK VALVE, STAINLESS STEEL RISER, 1IN.FEMALE NPT INLET THREADS, HIGH SPEED NOZZLE. 16 50 13.5 51'

SYMBOL MANUFACTURER/MODEL/DESCRIPTION QTY
RAIN BIRD XCZ-150-LCSHIGH FLOW CONTROL ZONE KIT, FOR LARGE COMMERCIALDRIP ZONES. 1-1/2IN. PEB GLOBE VALVE WITH SINGLE 1-1/2IN. PRESSURE REGULATING 40PSI QUICK-CHECK
BASKET FILTER. FLOW RANGE: 15-62 GPM.
5 RAIN BIRD XCZLF-100-PRFLOW FLOW, 0.2-10 GPM, WITH 1IN. LOW FLOW VALVE VALVE AND 1IN. PRESSURE REGULATING RBY FILTER AND40PSI PRESSURE REGULATOR. 1 RAIN BIRD MDCFCAPDRIPLINE FLUSH VALVE CAP IN COMPRESSION FITTING COUPLER.
6 RAIN BIRD ARV050
1/2IN. AIR RELIEF VALVE, MADE OF QUALITY RUST-PROOF
MATERIALS, WITH A 6IN. DRIP VALVE BOX (SEB 7XBEMITTER BOX). USE WITH INSTALLATION BELOW SOIL. THE

VALVE WILL ALLOW AIR TO ESCAPE THE PIPELINE, THUS
PREVENTING WATER HAMMER OR BLOCKAGE.
6 AREA TO RECEIVE DRIP EMITTERS

RAIN BIRD XBCV-PC

SINGLE OUTLET, PRESSURE COMPENSATING DRIP
EMITTERS. FLOW RATES OF 0.5 GPH=BLUE, 1.0
GPH=BLACK, AND 2.0 GPH=RED. COMES WITH ASELF-PIERCING BARB INLET X BARB OUTLET. WITH CHECK VALVE.
2,637 S.F.

AREA TO RECEIVE DRIPLINE
NETAFIM TLCV-09-12

TECHLINE PRESSURE COMPENSATING LANDSCAPE
DRIPLINE WITH CHECK VALVE. 0.9 GPH EMITTERS AT 12"
O.C. DRIPLINE LATERALS SPACED AT 12" APART, WITH
EMITTERS OFFSET FOR TRIANGULAR PATTERN. 17MM.
6,469 S.F.

SYMBOL MANUFACTURER/MODEL/DESCRIPTION QTY
HUNTER ICV-G-FS (2)
1IN., 1-1/2IN., 2IN., AND 3IN. PLASTIC ELECTRIC REMOTE

CONTROL VALVES, GLOBE CONFIGURATION, WITH NPT

THREADED INLET/OUTLET, FOR COMMERCIAL/MUNICIPAL
USE. WITH FILTER SENTRY.
10 RAIN BIRD 44-LRC (2)
1IN. BRASS QUICK-COUPLING VALVE, WITH

CORROSION-RESISTANT STAINLESS STEEL SPRING,
LOCKING THERMOPLASTIC RUBBER COVER, AND 2-PIECEBODY.
13 MAINLINE ISOLATION GATE VALVENIBCO T-134 THREADED (2-1/2" - 6" SIZE), NIBCO T-113 (2" & SMALLER SIZE).
7 BUCKNER-SUPERIOR 3100-PRS-BSPT 1-1/2"NORMALLY OPEN BRASS MASTER VALVE THAT PROVIDESDIRTY WATER PROTECTION. AVAILABLE IN 3/4", 1", 1-1/4", 1-1/2", 2", 2-1/2" AND 3". WITH BRITISH THREAD. PRESSURE REGULATION FEATURE, OR APPROVED EQUAL. PROVIDEDC LATCHING SOLENOID AND DECODER FOR 2-WIRE OPERATION.
1 CALSENSE CS3-16-WM GR-BUNDLE-2CALSENSE CS3000 16-STATION CONTROLLER WITH THE WEATHER OPTION, MODEL CS3-W-KIT, TO KEEP A RECORD
OF ACCUMULATED RAINFALL. CONTROLLER TO BE WITHIN

A RUGGED, LOCKABLE, VANDAL-PROOF STAINLESS STEELWALL-MOUNT ENCLOSURE MOUNTED ON WALL INSIDE RESTROOM STORAGE AREA.
1 CALSENSE RB-1CALSENSE TIPPING RAIN BUCKET WITH 25FT TWO WIRECABLE. EXTENDABLE UP TO 1000FT WITH P7171D CABLE(NOT INCLUDED). 1 CALSENSE FM-1.25BCALSENSE IMPELLER FLOW SENSOR. 1-1/4IN. BRASS TEE-MOUNTED. 3 GPM-81 GPM.
1 POINT OF CONNECTION

TEE INTO EXISTING IRRIGATION MAIN LINE
1 IRRIGATION LATERAL LINE: PVC SCHEDULE 40 4,608 L.F.IRRIGATION MAINLINE: PVC SCHEDULE 40 1,484 L.F.

PIPE SLEEVE: PVC CLASS 315 SDR 13.5
TYPICAL PIPE SLEEVE FOR IRRIGATION PIPE. PIPE SLEEVE

SIZE SHALL ALLOW FOR IRRIGATION PIPING AND THEIR

RELATED COUPLINGS TO EASILY SLIDE THROUGH
SLEEVING MATERIAL. EXTEND SLEEVES 12 INCHES
BEYOND EDGES OF PAVING OR CONSTRUCTION.
133.1 L.F.

C
WS
FS

IRRIGATION SCHEDULE
0 20 40
(IN FEET)
10 GRAPHIC SCALE
1 IN = 20 FT

DALIDIO

MATCHLINE
SEE SHEET IP-2
FILE NAME: 0061-0118 IRRG.DWG
MCC
EAS
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CITY SPECIFICATION NO.

DATE:

PROJECT TITLE:

SHEET TITLE:

SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:

DESCRIPTION ENGINEER CITY SHEET DES. DESIGN DATE

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FS
C
14 1" 8
13 1" 2.17
WS
ELE
ELE
ELE

SYMBOL MANUFACTURER/MODEL/DESCRIPTION QTY PSI GPM RADIUS HUNTER I-40-06-SS-HS 08
TURF ROTOR, 6IN. POP-UP. ADJUSTABLE TO FULL CIRCLE.

DRAIN CHECK VALVE, STAINLESS STEEL RISER, 1IN.FEMALE NPT INLET THREADS, HIGH SPEED NOZZLE. 6 40 7.6 41'
HUNTER I-40-06-SS-HS 10
TURF ROTOR, 6IN. POP-UP. ADJUSTABLE TO FULL CIRCLE.

DRAIN CHECK VALVE, STAINLESS STEEL RISER, 1IN.FEMALE NPT INLET THREADS, HIGH SPEED NOZZLE. 4 50 10.3 45'
HUNTER I-40-06-SS-HS 13
TURF ROTOR, 6IN. POP-UP. ADJUSTABLE TO FULL CIRCLE.

DRAIN CHECK VALVE, STAINLESS STEEL RISER, 1IN.FEMALE NPT INLET THREADS, HIGH SPEED NOZZLE. 3 50 11.1 46'
HUNTER I-40-06-SS-HS 15
TURF ROTOR, 6IN. POP-UP. ADJUSTABLE TO FULL CIRCLE.

DRAIN CHECK VALVE, STAINLESS STEEL RISER, 1IN.FEMALE NPT INLET THREADS, HIGH SPEED NOZZLE. 16 50 13.5 51'

VALVE WILL ALLOW AIR TO ESCAPE THE PIPELINE, THUS
PREVENTING WATER HAMMER OR BLOCKAGE.
6 AREA TO RECEIVE DRIP EMITTERS

RAIN BIRD XBCV-PC

SINGLE OUTLET, PRESSURE COMPENSATING DRIP
EMITTERS. FLOW RATES OF 0.5 GPH=BLUE, 1.0
GPH=BLACK, AND 2.0 GPH=RED. COMES WITH ASELF-PIERCING BARB INLET X BARB OUTLET. WITH CHECK VALVE.
2,637 S.F.

AREA TO RECEIVE DRIPLINE
NETAFIM TLCV-09-12

TECHLINE PRESSURE COMPENSATING LANDSCAPE
DRIPLINE WITH CHECK VALVE. 0.9 GPH EMITTERS AT 12"
O.C. DRIPLINE LATERALS SPACED AT 12" APART, WITH
EMITTERS OFFSET FOR TRIANGULAR PATTERN. 17MM.
6,469 S.F.

SYMBOL MANUFACTURER/MODEL/DESCRIPTION QTY
HUNTER ICV-G-FS (2)
1IN., 1-1/2IN., 2IN., AND 3IN. PLASTIC ELECTRIC REMOTE

CONTROL VALVES, GLOBE CONFIGURATION, WITH NPT

THREADED INLET/OUTLET, FOR COMMERCIAL/MUNICIPAL
USE. WITH FILTER SENTRY.
10 RAIN BIRD 44-LRC (2)
1IN. BRASS QUICK-COUPLING VALVE, WITH

TEE INTO EXISTING IRRIGATION MAIN LINE
1 IRRIGATION LATERAL LINE: PVC SCHEDULE 40 4,608 L.F.IRRIGATION MAINLINE: PVC SCHEDULE 40 1,484 L.F.

PIPE SLEEVE: PVC CLASS 315 SDR 13.5
TYPICAL PIPE SLEEVE FOR IRRIGATION PIPE. PIPE SLEEVE

SIZE SHALL ALLOW FOR IRRIGATION PIPING AND THEIR

RELATED COUPLINGS TO EASILY SLIDE THROUGH
SLEEVING MATERIAL. EXTEND SLEEVES 12 INCHES
BEYOND EDGES OF PAVING OR CONSTRUCTION.
133.1 L.F.

C
WS
FS

IRRIGATION SCHEDULE
0 20 40
(IN FEET)
10 GRAPHIC SCALE
1 IN = 20 FT

MATCHLINE
SEE SHEET IP-1
CITY SPECIFICATION NO.

DATE:

PROJECT TITLE:

SHEET TITLE:

SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:

DESCRIPTION ENGINEER CITY SHEET DES. DESIGN DATE

REVISIONS APPROVAL
#
2000526-01
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IRRIGATION NOTES:

1. THE SYSTEM DESIGN SHOWN IS BASED UPON A MINIMUM PRESSURE OF 80 PSI AT A MAXIMUM DISCHARGE OF 80 GPM. VERIFY PRESSURE AND FLOW ON SITE PRIOR TO CONSTRUCTION WORK AND REPORT ANY DISCREPANCIES TO THE OWNER'S REPRESENTATIVE.

2. ALL WORK SHALL CONFORM TO LOCAL AND STATE CODES AND ORDINANCES AND THE PLANS, SPECIFICATIONS, DETAILS AND NOTES FOR THIS PROJECT. READ THOROUGHLY AND BECOME

FAMILIAR WITH THE SPECIFICATIONS AND INSTALLATION DETAILS FOR THIS AND RELATED WORK PRIOR TO CONSTRUCTION.

3. THE CONTRACTOR SHALL VERIFY ALL EXISTING CONDITIONS, INCLUDING, BUT NOT LIMITED TO, UNDERGROUND UTILITIES AND STRUCTURES. COORDINATE ALL WORK WITH CIVIL, MECHANICAL, AND ELECTRICAL WORK AND TRADES TO MINIMIZE CONFLICTS. THE WORK INCLUDES THE RESPONSIBILITY FOR THE INSTALLATION OF IRRIGATION SLEEVING. CONTRACTOR SHALL

COORDINATE SLEEVE INSTALLATION AND SEQUENCE HIS WORK WITH ALL WORK AND DISCIPLINES AS REQUIRED.

4. LAYOUT SHOWN IS DIAGRAMMATIC. IRRIGATION PIPING AND COMPONENTS MAY BE SHOWN OUTSIDE PLANTING AREAS FOR CLARITY. INSTALL IRRIGATION PIPING AND WIRING IN LANDSCAPED AREAS WHENEVER POSSIBLE. INSTALL IRRIGATION VALVES IN GROUND COVER OR SHRUB AREAS WHENEVER POSSIBLE. LOCATE IRRIGATION CONTROL AND QUICK COUPLING VALVES ADJACENT TO HARDSCAPE OR TURF AREAS FOR EASY ACCESS. AVOID CONFLICTS BETWEEN THE IRRIGATION SYSTEM, PLANTING MATERIAL, AND ARCHITECTURAL FEATURES.

5. DO NOT PROCEED WITH THE INSTALLATION OF THE SYSTEM WHEN IT IS EVIDENT THAT FIELD

CONDITIONS OR DIFFERENCES EXIST THAT COULD NOT HAVE BEEN CONSIDERED IN

ENGINEERING OR IF DISCREPANCIES IN CONSTRUCTION DRAWINGS, DETAILS, NOTES AND SPECIFICATIONS ARE DISCOVERED. BRING ALL SUCH DIFFERING FIELD CONDITIONS AND DISCREPANCIES TO THE ATTENTION OF THE OWNER'S REPRESENTATIVE.

6. THE BACKFLOW PREVENTION DEVICE IS EXISTING AND LOCATED AT PARK ENTRANCE ALONG MADONNA RD.

7. SEE LEGEND FOR PIPING MATERIAL. SEE DRAWINGS AND LEGEND FOR PIPE SIZES. SIZECALLOUTS ON DRAWINGS INDICATE NOMINAL PIPE SIZE. UNLABELED SECTIONS ARE THE NOMINAL SIZE OF THE PRECEDING CALLOUT. SUBSEQUENT CALLOUTS INDICATE CHANGE IN PIPE SIZE.

8. UNLESS OTHERWISE NOTED, TRENCHING DEPTHS FOR IRRIGATION SHALL BE 18" FOR MAINLINES AND 12" FOR LATERALS. DEPTH SHALL BE MEASURED FROM THE TOP OF PIPE TO FINISHED SOIL LEVEL.

9. INSTALL CONCRETE THRUST BLOCKS ON ALL MAINLINES THREE (3) INCHES AND LARGER IN DIAMETER IN ACCORDANCE WITH LOCAL CODES AND STANDARDS OR ASAE STANDARD S376.1.

10. ALL MAINLINES, LATERALS, AND CONTROL WIRES UNDER PAVEMENT OR CONCRETE SHALL BE INSTALLED IN SCHEDULE 40 PVC SLEEVES. SLEEVES SHALL EXTEND 12" BEYOND EDGE OF PAVEMENT AND SHALL HAVE ENDS CLEARLY MARKED ABOVE GRADE DURING CONSTRUCTION.

11. PRIOR TO BACKFILLING, FLUSH AND TEST MAINS AND LATERALS. FLUSH MAINS BEFORE INSTALLING VALVES. FLUSH LATERALS BEFORE INSTALLING SPRINKLERS. SUBJECT MAINS TO HYDROSTATIC PRESSURE OF 1.5 TIMES THE ANTICIPATED OPERATING PRESSURE (MIN. 100 PSI)FOR TWO HOURS. SUBJECT LATERALS TO HYDROSTATIC PRESSURE EQUAL TO ANTICIPATED OPERATING PRESSURE. ALL FLUSHING SHALL BE DONE IN THE PRESENCE OF THE ARCHITECT.

BACKFILL WITH CLEAN MATERIAL FROM EXCAVATION. REMOVE ROCKS AND DEBRIS LARGER THAN 1" DIAMETER.

12. INSTALL QUICK COUPLING VALVE ASSEMBLIES AS SHOWN OR APPROXIMATELY 50 FEET ON CENTER FOR IRRIGATION AND HARDSCAPE WASHDOWN WATER.

13. THE FINAL LOCATION OF THE IRRIGATION CONTROLLER SHALL BE APPROVED BY OWNER'S REPRESENTATIVE PRIOR TO INSTALLATION. 120V ELECTRICAL SUPPLY SHALL BE BY OTHERS.

THE IRRIGATION CONTRACTOR SHALL BE RESPONSIBLE FOR MAKING THE FINAL CONNECTION TOTHE CONTROLLER IN ACCORDANCE WITH THE MANUFACTURER'S RECOMMENDATIONS AND LOCAL ELECTRICAL CODES.

14. INSTALL ONE (1) AWG #14 CONTROL WIRE (WIRE COLOR TO VARY FOR EACH VALVE) FROM THE CONTROLLER TO EACH REMOTE CONTROL VALVE. INSTALL ONE (1) AWG #14 WIRE (GREEN)

FROM THE CONTROLLER TO THE MOST REMOTE REMOTE CONTROL VALVE ALONG EACH BRANCH OF WIRING RUNS FOR USE AS A SPARE CONTROL WIRE. INSTALL ONE (1) AWG #12 WIRE (WHITE) FOR COMMON GROUND. COIL THREE (3) FEET OF WIRE IN EACH VALVE OR SPLICE BOX. USE 3MDBY SPLICE KITS FOR ALL WIRE CONNECTIONS AND SPLICES.

15. CONTRACTOR SHALL BE RESPONSIBLE FOR COMPLETE AND UNIFORM COVERAGE OF ALL PLANTED AREAS. ADJUST REMOTE CONTROL VALVE PRESSURE REGULATOR AND FLOW CONTROL TO BALANCE EACH LATERAL SYSTEM AND TO ENSURE PROPER VALVE CLOSURE TIME.

SELECT AND ADJUST NOZZLES FOR SPRAY AND BUBBLER SPRINKLERS WITH RADII AND ANGLES TO ENSURE UNIFORM COVERAGE WITH MINIMUM OVERSPRAY. SELECT NOZZLES FOR ROTARY

SPRINKLERS AND ADJUST DIFFUSER AND RADIUS TO ENSURE UNIFORM COVERAGE WITH MINIMUM OVERSPRAY.

16. CONTRACTOR SHALL ADJUST SPRINKLER HEAD LOCATION(S) AND ADD HEADS AS REQUIRED

TO ACCOMMODATE VERTICAL OBSTRUCTIONS, INCLUDING, BUT NOT LIMITED TO LIGHT POLES, FIRE HYDRANTS, AND SIGNAGE.

17. INSTALL PLASTIC CHECK VALVES AT THE BASE OF ALL SPRINKLER HEADS OR INSTALL

SPRINKLER HEADS WITH INTEGRAL CHECK VALVES AS REQUIRED TO PREVENT LOW-HEAD DRAINAGE.
1" = 1'-0"

WALL MOUNT CONTROLLER
LEGEND:

SET THE CONTROLLER 60" ABOVE FINISHED

GRADE IN A WATERPROOF ENCLOSURE

UNLESS OTHERWISE NOTED
1 CONTROLLER AS SPECIFIED.SECURELY BOLT CONTROLLER TO WALL.

INSTALL BACKUP BATTERIES AS REQUIRED.

GROUND AS PER MANUFACTURER'S
SPECIFICATIONS.
2 2" DIAMETER RIGID STEEL CONDUIT FOR RCV
WIRES
3 1/2" DIA. RIGID STEEL CONDUIT FOR 110 VAC
ELECTRICAL SOURCE. INSTALL AS PER LOCALELECTRICAL CODES 4 12" X 12" X 4" STEEL JUNCTION BOX. GROUP
WIRE BUNDLES AND SPLICE TO 18 GA. WIRESWITH TERMINAL STRIP AS PER

SPECIFICATIONS
5 2" DIAMETER RIGID STEEL CONDUIT FOR RCV
WIRES
67 FINISHED GRADE8 LONG SWEEP ELL9 USE PVC SCH. 40 BELOW GRADE 1 2
3 4
6 7
5 8
9 2
328409.13-02
1/43/4
1/81/2
1 SECTION/ELEVATION

WIRELESS RAIN SENSOR - ROOF LINE MOUNT
NOTE:MOUNT SENSOR VERTICALLY. AVOID PLACEMENT UNDER EVE OR TREE CANOPY. LOCATE WITHIN 300FEET OF SENSOR RECEIVER AND CONTROLLER.NOTES:

A. INSTALLATION TO BE COMPLETED IN ACCORDANCE WITH MANUFACTURER'S SPECIFICATIONS.

B. DO NOT SCALE DRAWINGS.

C. CONTRACTOR NOTE: FOR PRODUCT AND COMPANY INFORMATION VISIT: www.CADdetails.com/info REFERENCE NUMBER O65-256b.

LEGEND:

TORO WIRELESS RAIN
SENSOR, MODEL NO.

TWRFS
1 ADJUSTABLE MOUNTING

BRACKET
23 WOOD SCREW

BUILDING WALL AT ROOFLINE
45 ANTENNA
1 2 3
4 5
3 NOTE:

A. REPLACE EXISTING CONTROLLER AND

USE EXISTING CONDUIT SWEEP
Hunter pop up indicator 13
13 TYP.

FILE NAME: 0061-0118 IRRG-DETL.DWG
MCC
EAS
SLB
CITY SPECIFICATION NO.

DATE:

PROJECT TITLE:

SHEET TITLE:

SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:

DESCRIPTION ENGINEER CITY SHEET DES. DESIGN DATE

REVISIONS APPROVAL
#
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Emboss Valve # on lid
Emboss "MV" AND "FS" on lid
Emboss "QC" on lid
Emboss "IV" on lid
CITY SPECIFICATION NO.

DATE:

PROJECT TITLE:

SHEET TITLE:

SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:

DESCRIPTION ENGINEER CITY SHEET DES. DESIGN DATE

REVISIONS APPROVAL
#
2000526-01
FILE NAME: 0061-0118 IRRG-DETL.DWG
MCC
EAS
SLB

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SPECIAL PROVISIONS
FOR

CITY OF SAN LUIS OBISPO
Laguna Lake Dog Park Revitalization
Specification No. 2001068
April 2023

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION
919 Palm Street
San Luis Obispo, CA 93401
(805) 781-7200

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Laguna Lake Dog Park Revitalization
Specification No. 2001068
Approval Date: April 2, 2024
April XX, 2024
12/18/2023 12/18/2023

Page 336 of 658 ends

TABLE OF CONTENTS
NOTICE TO BIDDERS ..................................................................................................... I BID SUBMISSION ...................................................................................................................................... I BID DOCUMENTS .................................................................................................................................... II PROJECT INFORMATION........................................................................................................................ II QUALIFICATIONS .................................................................................................................................... III AWARD .................................................................................................................................................... IV ACCOMMODATION .................................................................................................................................. V BID FORMS .................................................................................................................... A BID ITEM LIST FOR LAGUNA LAKE DOG PARK REVITALIZATION, SPECIFICATION NO. 2001068 . A LIST OF SUBCONTRACTORS ................................................................................................................. E PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT ............................................................... F PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE .......................................................... F PUBLIC CONTRACT CODE SECTION 10232 STATEMENT .................................................................. F LABOR CODE SECTION 1725.5 STATEMENTS .................................................................................... F NON-COLLUSION DECLARATION ......................................................................................................... H BIDDER ACKNOWLEDGEMENTS ............................................................................................................ I QUALIFICATIONS ..................................................................................................................................... J ATTACH BIDDER'S BOND TO ACCOMPANY BID .................................................................................. K SPECIAL PROVISIONS .................................................................................................. 1 ORGANIZATION ....................................................................................................................................... 1 DIVISION I GENERAL PROVISIONS ....................................................................................................... 1 1 GENERAL ........................................................................................................................................... 1 2 BIDDING ............................................................................................................................................. 1 3 CONTRACT AWARD AND EXECUTION ........................................................................................... 2 4 SCOPE OF WORK ............................................................................................................................. 2 5 CONTROL OF WORK ........................................................................................................................ 2 7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC ....................................................... 3 8 PROSECUTION AND PROGRESS ................................................................................................... 3 9 PAYMENT ........................................................................................................................................... 3 DIVISION II GENERAL CONSTRUCTION ............................................................................................... 6 10 GENERAL ......................................................................................................................................... 6 15 EXISTING FACILITIES ..................................................................................................................... 6 DIVISION III EARTHWORK AND LANDSCAPE ............................................................. 7 19 EARTHWORK ................................................................................................................................... 7 20 LANDSCAPE .................................................................................................................................... 7

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DIVISION IV SUBBASES AND BASES .................................................................................................. 14 39 ASPHALT CONCRETE .................................................................................................................. 14 DIVISION VII DRAINAGE FACILITIES ................................................................................................... 14 70 MISCELLANEOUS DRAINAGE FACILITIES ................................................................................. 14 DIVISION VIII MISCELLANEOUS CONSTRUCTION ............................................................................ 15 73 CONCRETE CURBS AND SIDEWALKS ....................................................................................... 15 80 FENCES ......................................................................................................................................... 15 DIVISION XIII APPENDICES .................................................................................................................. 16 APPENDIX A - FORM OF AGREEMENT ....................................................................... 0 APPENDIX B - CSI TECHNICAL SPECIFICATIONS ...................................................... 3 APPENDIX C - GEOTECHNICAL ENGINEERING REPORT ......................................... 4

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NOTICE TO BIDDERS
i

NOTICE TO BIDDERS

BID SUBMISSION
Sealed bids will be received by the City of San Luis Obispo at the Public Works Administration Office located at 919 Palm Street, San Luis Obispo, California 93401, until 11:00 a.m. on May 25th, 2024
at which time they will be publicly opened and read aloud. Public bid opening may also be viewed via Microsoft Teams video conference and conference call. In person attendance will be permitted. Use the following link:
or join by phone with this number: (209) 645-4165 with Conference ID:XXXXXXXX Submit bid in a sealed envelope plainly marked:

Laguna Lake Dog Park Revitalization, Specification No. 2001068 Any bid received after the time and date specified will not be considered and will be returned to the bidder unopened. Bids received by Fax or Email will not be considered.

By submission of bid you agree to comply with all instructions and requirements in this notice and the contract documents.

All bids must be submitted on the Bid Item List form(s) provided and submitted with all other Bid Forms included in these Special Provisions.

Each bid must be accompanied by either a:

1. certified check

2. cashier's check

3. bidder's bond
made payable to the City of San Luis Obispo for an amount equal to ten percent of the bid amount as a guaranty. Guaranty will be forfeited to the City San Luis Obispo if the bidder, to whom the contract is awarded, fails to enter into the contract.

The City of San Luis Obispo reserves the right to accept or reject any or all bids or waive any informality in a bid.

All bids are to be compared based on the City Engineer's estimate of the quantities of work to be done, as shown on the Bid Item List.

Bids will only be accepted from bidders that are licensed in compliance with the provisions of Chapter 9, Division III of Business and Professions Code.

The award of the contract, if awarded, will be to the lowest responsive base plus additive alternate bid submitted by a responsible contractor whose bid complies with the

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NOTICE TO BIDDERS

NOTICE TO BIDDERS
ii
requirements prescribed. If the contract is awarded, the contract will be awarded within 60 calendar days after the opening of the bids.

Failure to raise defects in the notice to bidders or bid forms prior to bid opening constitutes a waiver of those defects.

BID DOCUMENTS
A copy of the plans and special provisions may be downloaded, free of charge, from the City’s website at:
www.slocity.org/government/department-directory/public-works/public-works-bidsproposals No printed copies are available for purchase at the City office.

Standard Specifications and Engineering Standards referenced in the Special Provisions may be downloaded, free of charge, from the City’s website at:
www.slocity.org/government/department-directory/public-works/documentsonline/construction-documents You are responsible to obtain all issued addenda prior to bid opening. Addenda will be available to download at the City’s website listed above or at the office of the City Engineer.

Questions must be submitted through BidSync so that it is available to the public. Contact the project manager, Erica Long at (805) 783-7758 or the Public Works Department at (805) 781-7200 prior to bid opening to verify the number of addenda issued.

You are responsible to verify your contact information is correct on the plan holders list located on the City’s website at:
www.slocity.org/government/department-directory/public-works/public-works-bidsproposals.

PROJECT INFORMATION
In general, the project includes the revitalization of the Laguna Lake Dog Park which includes the installation of a new perimeter fence, a variety of new site furnishings and civil improvements as shown on the plans.

The project estimated construction cost and contract time established for the project is as follows:

BASE BID: $850,000 80 working days
ADDITIVE ALTERNATIVE A: $230,000 20 working days

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NOTICE TO BIDDERS

NOTICE TO BIDDERS
iii
ADDITIVE ALTERNATIVE B: $50,000 20 working days
TOTAL PROJECT BID (BASE BID + ADD ALT. “A” + ADD ALT “B”): $1,130,000 Base Bid contract time is established as 80 working days. Award of Additive Alternative “A” will add an additional 20 working days to the contract length. Award of Additive Alternative “B” will add an additional 20 working days to the contract length, for a total contract time is established as 120 working days.

The fixed liquidated damages amount is established at $500 per day for failure to complete the work within the contract time.

In compliance with section 1773 of the Labor Code, the State of California Department of Industrial Relations has established prevailing hourly wage rates for each type of workman. Current wage rates may be obtained from the Division of Labor at:
https://www.dir.ca.gov/oprl/DPreWageDetermination.htm
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

QUALIFICATIONS
You must possess a valid Class A Contractor's License at the time of the bid opening.

You and any subcontractors required to pay prevailing wage must be registered with the Department of Industrial Relations pursuant to Section 1725.5 of the Labor Code.

You must have experience constructing projects similar to the work specified for this project. Provide three similar reference projects completed as either the prime or subcontractor. All referenced projects must have been completed within the last five years from this project’s bid opening date.

One of the three reference projects must have been completed under contract with a city, county, state or federal government agency as the prime contractor.

Failure to provide reference projects as specified in this section and as required on the qualification form is cause to reject a bid as being non-responsive.

The City reserves the right to reject any bid based on non-responsiveness if a bidder fails to provide a bid that complies with all bidding instructions.

The City reserves the right to reject a responsive bid based on the non-responsibility of the bidder if the Director of Public Works or Designee finds, after providing notice and a hearing to the bidder, that the bidder lacks the

1. knowledge

2. experience,

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NOTICE TO BIDDERS

NOTICE TO BIDDERS
iv

3. or is otherwise not responsible
as defined in Section 3.24 of the San Luis Obispo Municipal Code to complete the project in the best interest of the City.

Rejected bidders may appeal this determination. Appeal must comply with the requirements in this Notice to Bidders.

It is the City of San Luis Obispo’s intent to award the contract to the lowest responsive bid submitted by a responsible bidder. If in the bidder’s opinion the contract has been or may be improperly awarded, the bidder may protest the contract award.

Protests must be filed no later than five working days after either:

1. bid opening date

2. notification of rejected bid.

Protest must be in writing and received by the project manager located at:
919 Palm Street
San Luis Obispo, CA 93401.

Valid protests must contain the following information:

1. the reasons for the protest

2. any supporting documentation

3. the ruling expected by the City to remedy the protest.

Any protest not containing all required information will be deemed invalid and rejected.

The City will consider additional documentation or other supporting information regarding the protest if submitted in compliance to the specified time limits. Anything submitted after the specified time limit will be rejected and not be considered.

The Director of Public Works or Designee may request additional information to be submitted within three days of the request, unless otherwise specified, and will notify the protester of ruling within ten days of determination.

If the protester is not satisfied with ruling, the protester may appeal the ruling to the City Council in compliance with Chapter 1.20 of the City of San Luis Obispo Municipal Code.

Pursuant to the Public Records Act (Government Code, § 6250, et seq.), the City will make public records available upon request.

AWARD
The lowest bidder will be determined in compliance with Public Contract Code Section 20103.8(c) with a Publicly Disclosed Funding Amount of $1,130,000 using the total base bid plus the additive alternate “A” and additive alternate “B” bid.  TOTAL PROJECT BID, if bid for Base Bid + Add. Alt. “A” + Add. Alt. “B” is less than $1,130,000; or

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NOTICE TO BIDDERS

NOTICE TO BIDDERS
v
 BASE BID + ADD. ALT. “A”, if bid for Base Bid + Add. Alt. “A” is less than $1,130,000 and Total Project Bid is greater than $1,130,000; or  BASE BID, if Base Bid is less than $1,130,000 and Base Bid + Add. Alt. “A”. is greater than $1,130,000.

As a condition to executing a contract with the City, two bonds each equal to one hundred percent of the total contract price are required in compliance with Section 3-1.05 of the Standard Specifications.

You may substitute securities for moneys withheld under the contract in compliance with the provisions of the Public Contract Code, Section 10263.

ACCOMMODATION
If any accommodations are needed to participate in the bid process, please contact Ellen Boyle at (805) 781-7274 or by Telecommunications Device for the Deaf at (805) 781- 7107. Requests should be made as early as possible in the bidding process to allow time for accommodation.

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BID FORMS
A

BID FORMS
All bid forms must be completed and submitted with your bid. Failure to submit these forms and required bid bond is cause to reject the bid as nonresponsive. Staple all bid forms together.

THE UNDERSIGNED, agrees that they have carefully examined:

1. the location of the proposed work

2. the plans and specifications

3. read the accompanying instructions to bidders
and propose to furnish all:

4. materials

5. labor
to complete all the required work satisfactorily in compliance with

6. plans

7. specifications

8. special provisions
for the prices set forth in the bid item list:

BID ITEM LIST FOR LAGUNA LAKE DOG PARK REVITALIZATION,
SPECIFICATION NO. 2001068
Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures) 1 5 CONSTRUCTION SURVEY LS 1 ---
2 13 WATER POLLUTION /
EROSION CONTROL LS 1 ---
3 15 REMOVE BENCH &
CONCRETE PAD LS 1 ---
4 15 REMOVE WOOD
INFORMATION KIOSK EA 1
5 15 REMOVE 3' HIGH CMU WALL LF 75
6 15 REMOVE 4' CHAIN LINK
FENCE (800 FT) LS 1 ---
7 15 RELOCATE TRASH
RECEPTACLE LS 1 ---
8 15 RELOCATE EXISTING
BOULDERS LS 1 ---
9 15 REMOVE WATER FOUNTAIN EA 3
10 15 REMOVE WHEEL STOPS EA 10
11 15 REMOVE EXISTING SIGNS EA 3
12 15, 19 REMOVE & DISPOSE HMA
PAVEMENT AND BASE LS 1 ---
13 15, 71 REMOVE 24"X24" STORM
DRAIN INLET EA 1
14 15, 71 REMOVE 12" STORM DRAIN
PIPE (60 FT) LS 1 ---

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BID FORMS
B
Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures) 15 15, 71 REMOVE 18" TRENCH DRAIN
(35 FT) LS 1 ---
16 19 REMOVE LOG BARRIERS
(296 FT)(RETURN TO CITY) LS 1 ---
17 19 EARTHWORK (CUT 2500 CY
FILL 550 CY) CY 1950
18 19 IMPORT MATERIAL CY 470
19 19 CLASS 2 BASE (24") SQFT 10350
20 19 CRUSHED PEA GRAVEL (2"
LAYER) SQFT 11935
21 19, 26,
73, 90 6" CONCRETE EDGING LF 1375
22 19, 26,
73, 90 8" CONCRETE CURB LF 100
23 19, 26,
73, 90

NEW CONCRETE WHEEL
STOPS EA 8
24 19,26,
73, 90

CONCRETE CURB AND
GUTTER LF 90
25 19,26,
73, 90

CONCRETE TRANSITION
RAMP SQFT 100
26 19, 26,
73, 90

CONCRETE FLATWORK
(SIDEWALK) SQFT 10250
27 20 REMOVE TREE & GRIND
STUMP EA 2
28 20 GRIND TREE STUMP EA 14
29 20 WOOD BARK MULCH (3"
LAYER) CY 482
30 20 ROOT BARRIER LF 100
31 20 IRRIGATION - SLEEVING LF 133
32 39 HMA PAVEMENT (6") SQFT 580
34 56 RECTANGULAR SHADE SAIL
- 7' X 13' EA 4
35 56 RECTANGULAR SHADE SAIL
- 14.5' X 18' EA 1
36 56 RECTANGULAR SHADE SAIL
- 12.5' X 20' EA 1
37 56 SHADE SAIL - TRIANGLE EA 2
33 73 DETECTABLE WARNING
SURFACE SQFT 220
34 77 CLEARING AND GRUBBING SQFT 135000
35 77 1" PVC WATER LATERAL LF 84
36 77 4" PVC SEWER LATERAL LF 95
37 77 4" PVC STORM DRAIN LF 8
38 77 12" HDPE STORM DRAIN LF 80
39 77 TRENCH DRAIN WITH
CONCRETE ENCASEMENT LF 45

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C
Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures) 40 77 CURB INLET EA 1
41 80 4' CHAIN LINK FENCE LF 2117
42 80 DOG PARK ENTRY GATE
(TWO GATES PER ENTRY) EA 6
43 80

CHAIN LINK MAINTENANCE
GATE (2 LEAVES EACH
GATE)
EA 3
44 80 INSTALL NEW LOG BARRIER
(34LF) LS 1 ---
45 82 ADA SIGNS AND POLES EA 2
46 84 REMOVE PAVEMENT
MARKINGS LS 1 ---
47 84 PAVEMENT MARKINGS LS 1 ---
48 99 DRINKING FOUNTAIN WITH
DOG WATER BOWL EA 3
49 82, 90 RELOCATE DOG BAG
DISPENSER AND SIGNS EA 2
Total Base Bid $

ADDITIVE ALTERNATE A BID ITEMS
50 20 TREE PLANTING – 24” BOX EA 38
51 20 15 GALLON SHRUBS EA 12
52 20 5 GALLON SHRUBS EA 18
53 20 1 GALLON SHRUBS EA 299
54 20 TURF LAWN SQFT 25889
55 20 IRRIGATION - MAINLINE LF 1484
56 20 IRRIGATION - LATERAL LINE LF 4608
57 20 IRRIGATION - VALVES AND
EQUIPMENT EA 49
58 20 IRRIGATION - TURF SPRAY
HEADS EA 29
59 20 IRRIGATION - TREE
WATERING SYSTEMS EA 76
60 20 IRRIGATION - DRIPLINE
AREA SQFT 6469
61 20 IRRIGATION-DRIP EMITTER
AREA SQFT 2637
62 20

IRRIGATION - CONTROLS
(CONTROLLER AND

WEATHER STATION)
LS 1 ---
63 20 MAINTENANCE (3-MONTH) EA 3
Additive Alternate A Bid Total $

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D
Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures)

ADDITIVE ALTERNATE B BID ITEMS
64 19,56,
90 CONCRETE SHALLOW

FOOTING (FOR SHADE
SAILS)
EA 24
65 56 RECTANGULAR SHADE SAIL
- 7' X 13' EA 4
66 56 RECTANGULAR SHADE SAIL
- 14.5' X 18' EA 1
67 56 RECTANGULAR SHADE SAIL
- 12.5' X 20' EA 1
68 56 SHADE SAIL - TRIANGLE EA 2
Additive Alternate A Bid Total $

Project Total Bid (Base Bid + Add. Alternate A + Add. Alternate B) $ Company Name:
(1) refers to section in the Standard Specifications, with modifications in the Special Provisions, that describe required work.

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E

LIST OF SUBCONTRACTORS
Pursuant to Section 4100 of the Public Contracts Code and section 2-1.33C of the standard specifications, the Bidder is required to furnish the following information for each Subcontractor performing more than 1/2 percent (0.5%) of the total base bid. Do not list alternative subcontractors for the same work. Subcontracting must not total more than fifty percent (50%) of the submitted bid except as allowed in section 5-1.13 of the standard specifications.

For Streets & Highways projects, subcontractors performing less than ten thousand dollars ($10,000) worth of work need not be mentioned. Subcontractors required to pay prevailing wage, must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 to be listed.

NOTE: If there are no subcontractors, write “NONE” and submit with bid.

Name Under Which
Subcontractor is Licensed License Number
DIR Public
Works
Registration
Number
Address and Phone
Number of Office, Mill or
Shop
Specific
Description of
Subcontract
% of
Total
Base
Bid

Attach additional sheets as needed.

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F
PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT
In compliance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder, or any subcontractor to be engaged by the bidder, has ____, has not ____ been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.

NOTE: The bidder must place a check mark after "has" or "has not" in one of the blank spaces provided. The above Statement is part of the Bid. Signing this Bid on the signature portion constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE
In compliance with Public Contract Code Section 10162, the Bidder must complete, under penalty of perjury, the following questionnaire:

Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
Yes No
If the answer is yes, attach a letter explaining the circumstances.

PUBLIC CONTRACT CODE SECTION 10232 STATEMENT
In compliance with Public Contract Code Section 10232, you hereby state under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against you within the immediately preceding two-year period because of your failure to comply with an order of a federal court which orders you to comply with an order of the National Labor Relations Board.

LABOR CODE SECTION 1725.5 STATEMENTS
The bidder has delinquent liability to an employee or the state for any assessment of back wages or related damages, interest, fines, or penalties pursuant to any final judgment, order, or determination by a court or any federal, state, or local administrative agency, including a confirmed arbitration award. Any judgment, order, or determination that is

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G
under appeal is excluded, provided that the contractor has secured the payment of any amount eventually found due through a bond or other appropriate means.

Yes No
The bidder is currently debarred under Section 1777.1 or under any other federal or state law providing for the debarment of contractors from public works.

Yes No
NOTE: The above Statements and Questionnaire are part of the Bid. Signing this Bid on the signature portion constitute signature of this Statement and Questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

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H

NON-COLLUSION DECLARATION
I, , declare that
I am of ,
the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone refrained from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

Executed on , 20 , in __
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

(Signature and Title of Declarant)
(SEAL)
Subscribed and sworn to before me
this _______day of _________, 20_____

Notary Public
Company Name:____________________

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I

BIDDER ACKNOWLEDGEMENTS
By signing below, the bidder acknowledges and confirms that this bid is based on the information contained in all contract documents, including the notice to bidders, plans, specifications, special provisions, and addendum number(s) . (Note: You are responsible to verify the number of addenda prior to the bid opening.)
The undersigned further agrees that in case of default in executing the required contract, with necessary bonds, within eight days, (not including Saturdays, Sundays, and legal holidays), after having received a mailed notice that the contract is ready for signature, the proceeds of the check or bond accompanying his bid will become the property of the City of San Luis Obispo.

Licensed in accordance with an act providing for the registration of contractors, License No. , Expiration Date .

The above statement is made under penalty of perjury, and any bid not containing this information "will be considered non-responsive and will be rejected” by the City.

Signature of Bidder
(Print Name and Title of Bidder)
DIR– Public Works
Registration No:

Business Name (DBA):

Owner/Legal Name:

Indicate One: Sole-proprietor  Partnership Corporation List Partners/Corporate Officers:

Name Title
Name Title
Name Title
Business Address
Street Address
Mailing Address
City, State, Zip Code
Phone Number
Fax Number
Email Address
Date

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J

QUALIFICATIONS
Failure to furnish complete reference information ON THIS FORM, as specified in this project’s Notice to Bidders and indicated below, is cause to reject the bid. Additional information may be attached but is not a substitute for this form.

Reference Number 1
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):

Is this similar to the project being bid
or did this project include Dog Park or
Municipal Park activity? Yes □
No □
Describe the services provided and how this project is similar to that which is being bid:

Date project completed:

Was this contract for a public agency?
Yes □ No □
Reference Number 2
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):

Date project completed:

Was this contract for a public agency?
Yes □ No □
Reference Number 3
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):

Date project completed:

Was this contract for a public agency?
Yes □ No □

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K

ATTACH BIDDER'S BOND TO ACCOMPANY BID
Know all men by these presents:

That we ____________________________________________, AS PRINCIPAL, and _______________________________________________________, AS SURETY, are held and firmly bound unto the City of San Luis Obispo in the sum of:
____________________________________________________ Dollars (_____________) to be paid to said City or its certain attorney, its successors and assigns; for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents:

THE CONDITION OF THIS OBLIGATION IS SUCH, that if the certain bid of the above bounden ______________________________________________________________________ to construct ___________________________________________________________________ (insert name of street and limits to be improved or project) dated _____________________ is accepted by the City of San Luis Obispo, and if the above bounden _______________________________________________________, his heirs, executors, administrators, successors, and assigns shall duly enter into and execute a contract for such construction and shall execute and deliver the two bonds described within ten (10) days (not including Saturdays, Sundays, or legal holidays) after the above bounden,
______________________________________________________, has received notice by and from the said City of San Luis Obispo that said contract is ready for execution, then this obligation shall become null and void; otherwise, it shall be and remain in full force and virtue.

IN WITNESS WHEREOF, we hereunto set our hands and seals this ___ day of ______, 20____.

Bidder Principal:

Signature Date
Title:

Surety:

Bidder's signature is not required to be notarized. Surety's signature must be notarized.

Equivalent form may be substituted
(Rev. 6-30-14)

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SPECIAL PROVISIONS
1 SPECIAL PROVISIONS

ORGANIZATION
Special provisions are under headings that correspond with the main section heading of the Standard Specifications. Each special provision begins with a revision clause that describes or introduces a revision to the Standard Specifications. Any paragraph added or deleted by a revision clause does not change the paragraph number of the Standard Specifications for any other reference to a paragraph of the Standard Specifications.

DIVISION I GENERAL PROVISIONS
1 GENERAL
Add to Section 1-1.01 GENERAL:

The work must be done in compliance with the City of San Luis Obispo, Department of Public Works:

1. Laguna Lake Dog Park Special Provisions

2. City of San Luis Obispo Standard Specifications and Engineering Standards – 2020 edition

3. State of California, Department of Transportation Standard Specifications and Standard Plans – 2022 edition
In case of conflict between documents, governing ranking must comply with Section 5-

1.02 of the City of San Luis Obispo’s Standard Specifications.

Failure to comply with the provisions of these Sections is a material breach of contract:

1. Sections 5 through 8 of the Standard Specifications

2. Section 12 through 15 of the Standard Specifications

3. Section 77-1 of the Standard Specifications

4. Section 81 of the Standard Specifications

5. authorized working hours

6. OSHA compliance
2 BIDDING
Add after the 1st paragraph of Section 2-1.06B, Supplemental Project Information:

The Department makes the following supplemental project information available:

Means Description
Included in Appendix C 1. Geotechnical Engineering Report, Laguna Lake Dog Park Improvements, 504 Madonna Road,
San Luis Obispo, California dated August 4,
2023.

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2 3 CONTRACT AWARD AND EXECUTION
Add Section 3-1.18B CONTRACT EXECUTION, Building Permit:
3-1.18B Building Permit
The contractor must obtain a no-fee building permit from the Community Development Department. All requirements of the building permit shall be applied to the project. 4 SCOPE OF WORK
Add to Section 4-1.03 WORK DESCRIPTION:

Comply with the provisions of Section(s) 5,13,15,19, 20, 26, 39, 56, 68, 71, 73, 77, 80, 82, 84, 90, and 99 for general, material, construction, and payment specifics. 5 CONTROL OF WORK
The City’s Horizontal and Vertical Survey information to complete the work is available at the City’s website:
https://www.slocity.org/government/department-directory/public-works/documentsonline/construction-documents/survey-data You must provide all on site survey to construct the project.

Add to Section 5-1.23 SUBMITTALS:

Refer to Section 5-1.23B(3) for Deferred Submittal requirements for the shade structures and preparation of a SWPPP. Deferred submittals are listed on the cover sheet to the plans, and described herein. Refer to Section 32 33 00, Site Furnishings for the technical specification for the shade structures.

Add Section 5-1.23B(3), Deferred Submittals
Section 5-1.23B(3), Deferred Submittals
You must submit for review by the City Building Department and Engineer, structural design documents supporting adequate design of the shade structures, within 20 working days following notice to proceed. You will be responsible for successfully securing the necessary City Building Permit for the shade structures, addressing all plan check comments, implementing the Work based on final submittals and building permit requirements, at no additional cost to the City. The City will review and approve the deferred submittal for general conformance to the Contract Documents, before forwarding the deferred submittal to the City Building Department for review and subsequent approval. No Work on the shade structures shall commence until such time the City Building Department has issued a final building permit for the structures.

The structural design documents must include at a minimum, but not be limited to the following:

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3 1. Structural design package, stamped by a registered California structural or civil engineer.

2. Basis of design for seismic, and wind forces, supporting calculations, and incorporating applicable geotechnical recommendations included in the Project Geotechnical Report (see Appendix C).

3. Details for structural members demonstrating adequate structural design to with stand all seismic, wind and uplift, gravity forces.

4. Updated details of shade structure footings shown on Sheet SD-1, if structural design supports modifications to footing design.

5. Complete vendor package including manufacturer’s installation requirements and recommendations.
7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC
Add to Section 7-1.03B PUBLIC CONVENIENCE, Traffic Control Plan Work hours are restricted to 7 a.m. to 4 p.m. on Dalidio Drive. Do not block access to the day use area and public restroom, at any time. Maintain safe pedestrian and bicycle access to all trails in the area of the Laguna Lake Dog Park.

Provide traffic control plan and traffic control application at or before the preconstruction meeting. Traffic control plan must be drawn to scale. The traffic control plan must address safe pedestrian and bicycle traffic access to the trails. Traffic control application may be obtained on the City’s website:
www.slocity.org/government/department-directory/public-works/documentsonline/construction-documents Upon approval of the traffic control plan, the City will issue a no-fee Encroachment Permit.

Permittee is responsible to comply with all conditions of the traffic control plan. Complete work using due diligence to restore free flowing of traffic, and maintaining safe pedestrian and bicycle access to trails and the Park.
8 PROSECUTION AND PROGRESS
Replace the 1st paragraph in Section 8-1.02A SCHEDULE, General with:

Provide a Level 1 schedule for this work.

Add to Section 8-1.04B START OF JOB SITE ACTIVITIES, standard Start:

Contract time will start on August 5th, 2024.
9 PAYMENT
Add to Section 9-1.03 PAYMENT SCOPE
Payment for non-standard pay items shall be as specified below:

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4 Bid Items 65-68 – Shade Sails
A. Units: Each (EA).

B. Measurement: The number of shade sails actually provided.

C. Payment includes full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all work required to construct complete and in place, the shade sails in accordance with the contract documents. Partial payments based on Engineer’s determination.

D. Scope of bid item: shade sails includes, but is not limited to the following:

1. Obtaining City of San Luis Obispo Building Permit, deferred submittals, and constructing shade sails in accordance with issued building permits at no additional cost to the City.

2. Providing all shade sail footings.

3. Providing the shade sail poles, rigging, and shade fabric per the manufacturer's specifications.

4. All other incidental work necessary to complete shade sails installation in accordance with the Contract Documents.

Bid Item 42 – Dog Park Entry Gate (two gates per entry) A. Units: Each (EA).

B. Measurement: The number of dog park entry gate assemblies actually provided.

C. Payment includes full compensation for all furnishing all labor, materials, tools, equipment, and incidentals, and for doing all work required to construct complete and in place, the dog park entry gate (two gates per entry) in accordance with the contract documents. Partial payments based on Engineer’s determination. The gate framing and fence fabric are included in the payment for Section 80 Fences.

D. Scope of bid item: dog park entry gate (two gates per entry) includes, but is not limited to the following:

1. Providing all dog park entry gate (two gates per entry) special hardware and the kick plate per the manufacturer’s specifications.

2. All other incidental work necessary to complete dog park entry gate (two gates per entry) Work in accordance with the Contract Documents.

Bid Item 44 – Log Barrier
A. Units: Linear Foot (LF)
B. Measurement: Linear feet of installed new log barrier, measured parallel to the ground slope.

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5 C. Payment includes full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all work required to construct complete and in place, new log barrier in accordance with the contract documents.

D. Scope of bid item: log barrier includes, but is not limited to the following:

1. Providing all new log barrier footings, hardware, and logs per the plans.

2. All other incidental work necessary to complete new log barrier installation in accordance with the Contract Documents.

Bid Item 48 – Drinking Fountain with Dog Water Bowl
A. Units: Each (EA).

B. Measurement: The number of drinking fountains with dog water bowls actually provided.

C. Payment includes full compensation for all furnishing all labor, materials, tools, equipment, and incidentals, and for doing all work required to construct complete and in place, the drinking fountain with dog water bowl in accordance with the contract documents. Partial payments based on Engineer’s determination.

D. Scope of bid item: drinking fountain with dog water bowl includes, but is not limited to the following:

1. Providing all drinking fountain with dog water bowls, and associated water and sewer connections.

2. Providing the drinking fountain with dog water bowl connections to the concrete surfacing per the manufacturer's specifications.

3. All other incidental work necessary to complete drinking fountain with dog water bowl installation in accordance with the Contract Documents.

Bid Item 49 – Relocate Dog Bag Dispenser and Signs
A. Units: Each (EA).

B. Measurement: The number of dog bag dispensers and signs actually relocated.

C. Payment includes full compensation for all furnishing all labor, materials, tools, equipment, and incidentals, and for doing all work required to construct complete and in place, the relocate dog bag dispenser and signs in accordance with the contract documents. Partial payments based on Engineer’s determination.

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6 D. Scope of bid item: relocate dog bag dispenser and signs includes, but is not limited to the following:

1. Disconnecting dog bag dispenser and signs (2 signs per dispenser) from existing wood posts.

2. Providing the dog bag dispenser and signs new post and footings per the plans.

3. Installing the dog bag dispenser and signs on the new post per the plans.

4. All other incidental work necessary to complete relocate dog bag dispenser and signs in accordance with the Contract Documents.

DIVISION II GENERAL CONSTRUCTION
10 GENERAL
10-1.02C(2) Irrigation Facilities
Add to the end of Section 10-1.02C(2):

Protect existing irrigation components and such components to be relocated before performing any other construction activity in the area. You are cautioned that existing irrigation lines within the Park are shallow and can be easily damaged by heavy equipment driving over the surface.

You must repair damages to turf, landscaping, and irrigation infrastructure caused by your access to the project site and your operations in accordance with Section 20 Landscaping and applicable current engineering standards. Damages to irrigation system must be repaired within (2) days, and at no cost to the City. You must notify the City and Engineer immediately of any broken irrigation lines so that City can shut off the irrigation system to allow such repairs.

Prior to work on the new irrigation system all existing irrigation laterals within the project site shall be disconnected and may be abandoned in place. All existing irrigation heads within the project site must be removed.

Cap laterals outside of the project site to allow existing irrigation system outside of project limits to remain operational to surrounding planted and turf areas during construction. 15 EXISTING FACILITIES
Add to Section 15-1.01 GENERAL:

Properly recycle or dispose of items called for removal. Salvage log barriers to the City, at a location indicated by the City (on Park Site).

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7 Add Section 15-1.01A, PRE- AND POST-CONSTRUCTION VIDEO:

You must provide pre- and post-construction video, documenting all construction access areas, staging areas, and all other areas of the Project Site subject to construction activities. Notify City a minimum of 3 working days prior to pre-construction video, to allow City opportunity to accompany video tapings. Submit pre-construction video to City within 3 working days of the videotaping, to allow City to review and comment on videotape.

Provide post-construction video, covering at a minimum, same coverage as the preconstruction video, documenting all areas accessed by Contractor, any damage and repairs required. Submit post-construction video a minimum of 3 working days prior to scheduling final job walk/punchlist. You will be notified of any property restoration issues/punchlist items during the job walk.

DIVISION III EARTHWORK AND LANDSCAPE
19 EARTHWORK
Add to Section 19-1.01A GENERAL, Summary:

For the purposes of this project, all references to “roadway” or “highway” found in Section 19 is defined as the “project site” or “project Improvements.” For example, Roadway Excavation means Project Site Excavation.

Earthwork must be performed in accordance with the plans, these special provisions, the standard specifications and the project geotechnical engineering report prepared by Earth Systems Pacific, dated August 4, 2023, included in Appendix C. In instances where conflict exists, the more stringent determination will apply unless approved otherwise by the engineer.

Add to Section 3.02C Structure Backfill:

Non-expansive fill beneath exterior pedestrian flatwork. Where the plans call for 24” of non-expansive fill beneath flatwork/sidewalks, such fill must meet the material requirements of Section 19-3.02C Structure Backfill, and must be compacted to 95% relative compaction. Class 2 aggregate base per Caltrans Section 26 may be used to fulfill the 24” non-expansive fill requirement.
20 LANDSCAPE
Add to Section 20-1.02D Organic Soil Amendments:
20-1.02D(2) Soil Testing
Provide agronomic soil tests from a laboratory that uses methods of soil analysis approved by the American Society of Agronomy and the Soil Science Society of America.

Collect soil samples from at least four (4) different locations at a depth from 8 to 14 inches from the surface of the park. Use sample locations that best represent areas that will be used for planting and seeding work. Provide location of proposed sample locations for approval by the Engineer. Collect testing samples after the finished grade is achieved.

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8 Test Results must include the following:

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9 Test Element Method
pH Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 16 or
USDA Agricultural handbook No. 60, Diagnosis and Improvement of Saline and Alkali Soils, Method 21a
Saturation Extract Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 14 or
USDA Agricultural handbook No. 60, Diagnosis and Improvement of Saline and Alkali Soils, Method 2
Sodium Adsorption
Ratio
Methods of Soil Analysis, Part 3 chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 14 or
Inductively Coupled Argon Plasma Optical Emissions, EPA Method 6010B Water Infiltration
Rate
USDA Agricultural handbook No. 60, Diagnosis and Improvement of Saline and Alkali Soils, Method 34B
Base Saturation Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 40 or
USDA Agricultural handbook No. 60, Diagnosis and Improvement of Saline and Alkali Soils, Method 18, 19 and 20
Exchangeable
Ammonium cation
Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 38
Cation Exchange
Capacity
Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 40 or
USDA Agricultural handbook No. 60, Diagnosis and Improvement of Saline and Alkali Soils, Method 18, 19 and 20
Electrical
Conductivity
Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 14 or
USDA Agricultural handbook No. 60, Diagnosis and Improvement of Saline and Alkali Soils, Method 2
Soil Texture Methods of Soil analysis, Part 1, Physical and Mineralogical Methods, Soil Science Society of America, Inc.,1986, Chapter 15
Organic Content Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 37
Boron Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 38 or
Inductively Coupled Argon Plasma Optical Emissions, EPA Method 6010B Calcium Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 40 or
USDA Agricultural handbook No. 60, Diagnosis and Improvement of Saline and Alkali Soils, Method 18, 19 and 20 or
Inductively Coupled Argon Plasma Optical Emissions, EPA Method 6010B Chloride Methods of Soil Analysis, Part 3 chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 14 or
USDA Agricultural handbook No. 60, Diagnosis and Improvement of Saline and Alkali Soils, Method 2 or
Inductively Coupled Argon Plasma Optical Emissions, EPA Method 6010B Copper Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 26, Ammonium BicarbonateDiethylenetriaminepentaacetic Acid (AB-DTPA) Method Iron Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 23, Ammonium BicarbonateDiethylenetriaminepentaacetic Acid (AB-DTPA) Method

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SPECIAL PROVISIONS

SPECIAL PROVISIONS
10 Magnesium Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 20, Ammonium BicarbonateDiethylenetriaminepentaacetic Acid (AB-DTPA) Method Calcium/Magnesium
Carbonate
Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 34
Manganese Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 24, Ammonium BicarbonateDiethylenetriaminepentaacetic Acid (AB-DTPA) Method Nitrate Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 31, Ion Selective Electrodes (ISE), Method Phosphorus Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 32, Ammonium BicarbonateDiethylenetriaminepentaacetic Acid (AB-DTPA) Method Potassium Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 19, Ammonium BicarbonateDiethylenetriaminepentaacetic Acid (AB-DTPA) Method Sodium Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 19, Ammonium BicarbonateDiethylenetriaminepentaacetic Acid (AB-DTPA) Method Sulfate/Sulfur Communication Soil Science Plant Analysis, Chapter 33, 2002 Ammonium Bicarbonate-Diethylenetriaminepentaacetic Acid (AB-DTPA) Method, Optimization of a Method for soil sulfur extraction,
Zinc Methods of Soil Analysis, Part 3 Chemical Methods, Soil Science Society of America, Inc., 1996 Chapter 26, Ammonium BicarbonateDiethylenetriaminepentaacetic Acid (AB-DTPA) Method Laboratory interpretation data must cite low, medium, and high nutrient concentrations, nutritional deficiencies, excesses, and potential toxicities. Test results must include amendment recommendations for new and existing planting and seeding.

Submit test results and any recommended design modifications as a result of the test 15 days before any planting, seeding, or soil amendments activities.

Replace Section 20-1.03A(1) CONSTRUCTION, General with.

The following inspections and testing are required as the work progresses. Provide the Engineer with two working days' notice of the need for inspection. Correct all work that does not pass inspection or testing and request re-inspection or re-testing. Do not proceed with the next order of work until the inspection or testing has passed and the Engineer gives direction to proceed with the next order of work. The Engineer may reject any work done without necessary pre-approval.

1. Existing irrigation - preexisting damage check

2. Tree protection

3. Erosion control

4. Site clearance

5. Finish Grading

6. Mow strip chalk layout

7. Mow strip formwork

8. Soil conditioning materials

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SPECIAL PROVISIONS

SPECIAL PROVISIONS
11 9. Soil conditioning

10. Irrigation mainline, valve, controller and heads - flag layout

11. Irrigation audit / Coverage test

12. Full irrigation system test

13. Re-test of existing irrigation

14. Drip Irrigation distribution tubing run - chalk layout

15. Plant delivery

16. Plant layout (excluding ground cover) - actual or flagged

17. Planting completion

18. Drip installation micro tubing, emitter placement and flow test

19. Controller operation test, manual and automatic

20. Existing irrigation - damage check

21. Final Submittals and Record Drawings

22. Completion of establishment maintenance period
Add to Section 20-1.03B MATERIAL, Pesticides:

Select herbicides from the following table:

Herbicides
Herbicide name
Herbicide type
Preemergent
(granular)
Preemergent
(non granular)
PostemergentSelective Nonselective Systemic
Glyphosate -- -- X -- -- X
Replace Section 20-2.01B(7) GENERAL, Materials – Valve Boxes and Covers with:

Valve boxes must be high density polyethylene (HDPE) in green color.

Covers must be:

1. High density polyethylene (HDPE)

2. Have a flush cover

3. Include locking components
Valve box covers must be labeled. Labels must:

1. Be burnished with letters of the valve type – min. 1” in height Covers for valve boxes that contain remote control valves must be labeled with the controller and station.

Covers for valve boxes that contain irrigation equipment must be labeled with the standard abbreviation for that equipment.

Remote control valves must be labeled with a polyurethane tag. Attach the tag tightly with a nylon tie to the conductor wire. The tag must be stamped on both sides with the

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SPECIAL PROVISIONS

SPECIAL PROVISIONS
12 appropriate letters and numbers at least 1 inch high showing the valve's controller and station.

Add to the list in the 1st paragraph of section 20-2.02B(4):

7. Be powder coated by the manufacturer to match color no. 20450 of AMS-STD-595.

Add to section 20-2.04B Materials:

All conductors shall be installed in a 1" PVC conduit. You may use conductors that are not armor-clad when installed in a conduit.

Add to section 20-2.05B FLOW SENSORS, Materials:

Flow sensor cable must:

1. Be rated for 600V.

2. Be rated for 194 degrees F.

3. Be UL listed as Type TC.

4. Comply with specifications of ICEA/NEMA.

5. Consist of two no. 16 minimum stranded copper conductors. Insulated conductor must be color coded with a PVC or nylon jacket.

6. Include a tinned copper braid or aluminized polyester film shield. Where the film is used, a no. 18 or larger, stranded or no. 16 solid, tinned, copper drain wire must be placed between the insulated conductors and the shield and in contact with the conductive surface of the shield.

7. Include a black PVC jacket with a minimum nominal thickness of either 50 mils or 48 mils where capacitance of conductors to other conductors and the shield is 87 pF/ft or better. The cable jacket must be marked with the insulation type designation, conductor size, and voltage and temperature ratings.

8. Have an outside diameter from 0.29 to 0.45 inch.

9. Be UV resistant and of the direct burial type.

10. Have no splices between components except where shown.

Add to section 20-2.06B(2)(a) IRRIGATION CONTROLLERS:

Furnish 2 keys for each irrigation controller enclosure door lock before Contract acceptance.

Add section 20-3.01B(5)(a) PLANTING, Root Stimulants:
20-3.01B(5)(b) Mycorrhizae Inoculant
Mycorrhizae inoculant must be a commercially available powder or granular product with beneficial microorganisms that will improve the ability of plant roots to absorb water and nutrients. The product must have a minimum of 13 species of fungi. Spores per gram must be 80 or greater.

Add between the 2nd and 3rd paragraphs of section 20-4.01A PLANT ESTABLISHMENTS WORK, Summary:

This project has a Type 1 plant establishment period.

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SPECIAL PROVISIONS

SPECIAL PROVISIONS
13 Add to the beginning of the 1st paragraph of section 20-4.03A CONSTRUCTION, General:

Maintain a neat and presentable job site during plant establishment including areas not visible to the public.

Add to section 20-4.03C CONSTRUCTION, Fertilizing:

Apply slow-release fertilizer to the plants at the end of the 90-day maintenance period.

Add to section 20-4.03D CONSTRUCTION, Weed Control:

Dispose of weeds under section 20-1.03C(4).

Add to section 20-4.03 CONSTRUCTION:
20-4.03L Pest and Disease Control
Control pests under this section and section 20-1.03B.

Replace section 20-5.06 RESERVED with:
20-5.06 DECORATIVE BOULDERS
20-5.06A General
20-5.06A(1) Summary
Section 20-5.06 includes specifications for placing decorative boulders. 20-5.06A(2) Definitions
Not Used
20-5.06A(3) Submittals
Not Used
20-5.06A(4) Quality Assurance
Contractor shall confirm existing and relocated boulder locations and face with Engineer. 20-5.06B Materials
Relocate existing boulders as shown on plans. Contractor shall stockpile boulders in a suitable location on-site until such time boulders are relocated and placed into final position.
20-5.06C Construction
Mark proposed locations for placement of boulders. Final location and orientation of the boulders must be authorized at least 5 business days prior to installation. Apply antigraffiti coating to all exposed surfaces of the boulders. Place surplus excavated material throughout the job site under section 19-2.03B. Compact subgrade under the boulder to not less than 90 percent relative compaction.

Place boulder as shown on the plans such that approximately 1/3 of the boulder height is

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SPECIAL PROVISIONS

SPECIAL PROVISIONS
14 buried below the finished grade. Backfill and tamp remaining soil voids around the boulder until finished grade is level with the surrounding area. If backfill area has settled, refill with additional soil and tamp.
20-5.06D Payment
Not Used
Replace section 20-10.02C(2) EXISTING IRRIGATION FACILITIES, Construction, Check and Test Existing Irrigation Facilities with:
20-10.02C(2) Check and Test Existing Irrigation Facilities Check and test existing irrigation system facilities that will remain in place or will be relocated before performing clearing and grubbing, earthwork, or other construction activity that will affect the existing irrigation system.

When available, use existing irrigation control software program and flow sensors to conduct the test. Clear obstructions in strainers and filters before conducting tests. The Engineer determines the test watering cycle lengths and controller information to be utilized during the tests.

Check for deficiencies in the existing irrigation systems including:

1. Missing, damaged or malfunctioning irrigation components

2. Leaks on supply line and irrigation components

3. Electrical continuity between irrigation controller and irrigation components

4. Electrical power at the irrigation controller

5. Communication between irrigation controller and remote access devices Correct deficiencies as ordered. The correction of deficiencies shall be performed at no additional cost to the City.

DIVISION IV SUBBASES AND BASES
39 ASPHALT CONCRETE
Add to Section 39-1.02F RECLAIMED ASPHALT PAVEMENT:

Asphalt concrete with 25% RAP may be used for paving operations.

DIVISION VII DRAINAGE FACILITIES
70 MISCELLANEOUS DRAINAGE FACILITIES
70-6 Grated Line Drains
Modify Section 70-6.02A General:

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SPECIAL PROVISIONS

SPECIAL PROVISIONS
15 To the first paragraph, replace “Grated line drain must be on the Authorized Material List for grated line drains” with “Grated line drain (trench drain) must be Zurn Z886-HD or approved equal,”
Replace Section 70-6.02C Line Drain Frames and Grates:

Grated line drain grate must be Zurn P6-BDD Bronze grate or approved equal.

DIVISION VIII MISCELLANEOUS CONSTRUCTION
73 CONCRETE CURBS AND SIDEWALKS
Add to Section 73-1.01 General
Concrete removal must be per Section 73-1.03A and City Standard Detail 4910. Dowel existing concrete into new concrete per Section 73-1.03F and City Standard Detail 4110. 80 FENCES
Replace paragraph 1 of Section 80-3.01C Submittals with:

Provide vinyl-clad fabric specified in Section 80-3.02C Fabric, submit a certificate of compliance for the system.

Add Section 80-3.02F Gates:

Gate hinges shall be Trademark Hardware TIGER compact hinge and CLB attachment for installation on round chain link fence posts. (www.tmhardware.com) Gate latch to be Trademark Hardware Locinox Gate Lock LUKYJ5 with part number 3019LA-S-C-V for installation on round chain link gates. Also provide CLH-LA tension bar to secure the gate lock in place.

All gates shall be keyed alike, manufacturer option (GMA).

Provide two ADA kick plates (10" tall x 36" wide, galvanized steel) to the bottom of each gate. Kick plates shall have rounded edges. Provide 3/16" galvanized bolts with lock washers (6 each gate). Provide shop drawings.

Add to Section 80-3.03 CONSTRUCTION
Install gate hardware according to the manufacturer's specifications.

Install kick plates to fences by placing one plate on each side of the fence fabric and bolting through both plates at each corner and at the mid-point of the plate (top and bottom). Use lock washers.

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SPECIAL PROVISIONS

SPECIAL PROVISIONS
16 DIVISION XIII APPENDICES
Add Section 100-1.01 APPENDICES:

Refer to Appendix A: Form of Agreement
Refer to Appendix B: CSI Technical Specifications
Refer to Appendix C: Geotechnical Engineering Report, City of San Luis Obispo, Laguna Lake Dog Park Revitalization Project, Dalidio Road, San Luis Obispo, California

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APPENDIX

APPENDIX
0 APPENDIX A - FORM OF AGREEMENT
THIS AGREEMENT, made on _____________, by and between the City of San Luis Obispo, a municipal corporation and charter city, San Luis Obispo County, California (hereinafter called the Owner) and COMPANY NAME (hereinafter called the Contractor).

WITNESSETH:

That the Owner and the Contractor for the consideration stated herein agree as follows:

ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required to complete all the work of construction of
LAGUNA LAKE DOG PARK REVITALIZATION, SPEC NO. 2000526-001 in strict compliance with the plans and specifications therefor, including any and all Addenda, adopted by the Owner, in strict compliance with the Contract Documents hereinafter enumerated.

It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work performed and completed under the direction and supervision and subject to the approval of the Owner or its authorized representatives.

ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful performance of this Contract, subject to any additions or deductions as provided in the Contract Documents, the contract prices as follows:

Item
No.

Item Unit of
Measure
Estimated
Quantity
Item Price
(in figures)
Total
(in figures)

1. 2.

3. BID TOTAL: $ .00
Payments are to be made to the Contractor in compliance with and subject to the provisions embodied in the documents made a part of this Contract.

Should any dispute arise respecting the true value of any work omitted, or of any extra work which the Contractor may be required to do or respecting the size of any payment to the Contractor, during the performance of this Contract, said dispute shall be decided by the Owner and its decision shall be final, and conclusive.

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APPENDIX

APPENDIX
1 ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents, all of which are as fully a part thereof as if herein set out in full, and if not attached, as if hereto attached:

1. Notice to Bidders and Information for Bidders

2. Standard Specifications and Engineering Standards

3. Special Provisions, any Addenda, Plans and Contract Change Orders

4. Caltrans Standard Specifications and Standard Plans 2015

5. Accepted Bid and Bid Bond

6. List of Subcontractors

7. Public Contract Code Sections 10285.1 Statement

8. Public Contract Code Section 10162 Questionnaire

9. Public Contract Code Section 10232 Statement

10. Labor Code Section 1725.5 Statements

11. Bidder Acknowledgements

12. Qualifications

13. Non-collusion Declaration

14. Agreement and Bonds

15. Insurance Requirements and Forms
ARTICLE IV INDEMNIFICATION: The Contractor shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with the Contractor’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of the City. Should conflict of interest principles preclude a single legal counsel from representing both the City and the Contractor, or should the City otherwise find the Contractor’s legal counsel unacceptable, then the Contractor shall reimburse the City its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The Contractor obligations under this section apply regardless of whether such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee.

However, without affecting the rights of the City under any provision of this agreement, the Contractor shall not be required to indemnify and hold harmless the City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In

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APPENDIX

APPENDIX
2 instances where the City is shown to have been actively negligent and where the City’s active negligence accounts for only a percentage of the liability involved, the obligation of the Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of the City.

ARTICLE V. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said bid conflicting herewith.

IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date first above written.

CITY OF SAN LUIS OBISPO
A Municipal Corporation

__________________________________
Derek Johnson, City Manager

APPROVED AS TO FORM CONTRACTOR:

Name of Company
________________________________

By:________________________________
J. Christine Dietrick
City Attorney
Name of CAO/President
Its: CAO/PRESIDENT
(2nd signature required if Corporation):

By:________________________________
Name of Corporate Officer
Its: ____________________

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APPENDIX

APPENDIX
3 APPENDIX B - CSI TECHNICAL SPECIFICATIONS
DIVISION 32 – Exterior Improvements
32 33 00 Site Furnishings

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LAGUNA LAKE DOG PARK REVITALIZATION
CITY OF SAN LUIS OBISPO, CALIFORNIA DECEMBER 21, 2023
SITE FURNISHINGS 323300 - 1
SECTION 32 33 00

SITE FURNISHINGS
PART 1 - GENERAL

1.1 SUMMARY
A. Section Includes: Provide the following site furnishings, including accessories, as required for complete, finished installation.

1. 7’ x 13’ Shade Sail

2. 14.5’ x 18' Shade Sail

3. 12.5’ x 20’ Shade Sail

4. Triangular Shade Sail

5. Drinking Fountain

1.2 RELATED SECTIONS:

A. Division 01 General Requirements, which contain information and requirements that apply to the work specified herein.

1.3 SUBMITTALS
A. General: Submittals to be in accordance with the requirements of the Standard Specifications. Review or acceptance, as specified, by the Engineer required prior to commencement of work.

B. Deferred Submittal: For the shade structure, refer to Section 5 of the special provisions for additional requirements. Contractor shall be responsible for securing the City Building Permit, and installing the shade structure per approved plans and the Building Permit, at no additional cost to the City. Product Data: Submit manufacturer’s product data, storage and handling requirements and recommendations, installation methods and available colors, styles, patterns, and textures for all site furnishings listed.

C. Warranty: Manufacturer’s standard warranty.

1.4 QUALITY ASSURANCE
A. Workmanship and Materials: All workmanship and materials within this Section shall conform strictly to the manufacturer’s specifications installation instructions and guarantees.

B. The contractor shall provide laborers and supervisors who are thoroughly familiar with the type of construction involved and materials and techniques specified.

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LAGUNA LAKE DOG PARK REVITALIZATION
CITY OF SAN LUIS OBISPO, CALIFORNIA DECEMBER 21, 2023
SITE FURNISHINGS 323300 - 2

1.5 SUBSTITUTIONS, ADDITIONS AND DELETIONS
A. General: Submit proposals for substitutions for review and approval. Acceptance by the Engineer is required prior to proceeding with the work under this Section. Provide descriptive catalog literature for each item to be substituted.

1.6 PRODUCT DELIVERY, STORAGE AND HANDLING
A. Handling of site furnishings: The Contractor is cautioned to exercise care in handling, loading, unloading, storing and installation of site furnishings. All materials shall be transported in a vehicle that allows the materials to lie flat, not to subject it to undue bending or concentrated external load at any point. Any materials that have been dented or damaged will be discarded and, if installed, shall be replaced.

B. Upon receipt at the job site, all materials shall be checked to ensure that no damages occurred during shipping or handling. Materials shall be stored in such a manner to ensure proper ventilation and drainage, and to protect against damage, weather, vandalism, or theft.

PART 2 - PRODUCTS

2.1 SHADE STRUCTURE
A. General. Shade structures shall all be of the same manufacturer.

2.2 7’ X 13’ SHADE SAILS
A. USA Shade, 1085 N. Main Street, Suite C, Orange, California 92867 or approved equal Phone: (714) 427-6987. Website https://www.usa-shade.com/ Shade Sail: Custom shade sail, contact manufacturer for more information.

Mounting: See plans.

Color: 2 shade sails shall be sky blue (495626)
2 shade sails shall be steel grey (495718)

2.3 14.5' X 18' SHADE SAIL
A. USA Shade, 1085 N. Main Street, Suite C, Orange, California 92867 or approved equal Phone: (714) 427-6987. Website https://www.usa-shade.com/ Shade Sail: Custom shade sail, contact manufacturer for more information.

Mounting: See plans.

Color: Steel grey (495718)

2.4 12.5’ X 20’ SHADE SAIL
A. USA Shade, 1085 N. Main Street, Suite C, Orange, California 92867 or approved equal

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LAGUNA LAKE DOG PARK REVITALIZATION
CITY OF SAN LUIS OBISPO, CALIFORNIA DECEMBER 21, 2023
SITE FURNISHINGS 323300 - 3
Phone: (714) 427-6987. Website https://www.usa-shade.com/ Shade Sail: Custom shade sail, contact manufacturer for more information.

Mounting: See plans.

Color: Sky blue (495626)

2.5 TRIANGULAR SHADE SAILS
A. USA Shade, 1085 N. Main Street, Suite C, Orange, California 92867 or approved equal Phone: (714) 427-6987. Website https://www.usa-shade.com/ Shade Sail: Custom shade sail, contact manufacturer for more information.

Mounting: See plans.

Color: Smaller triangle shall be steel grey (495718)
Larger triangle shall be sky blue (495626)

2.6 DRINKING FOUNTAIN & DOG WATER STATION
Most Dependable Fountains Model 440 SMSS w/ Optional Pet Fountain (blue) or approved equal. 5705 Commander Dr., Arlington, TN 38002; www.mostdependable.com; (901) 867- 0039
PART 3 - EXECUTION

3.1 GENERAL
A. Handle and install site furnishings in accordance with manufacturer's approved shop drawings and instructions.

B. Deliver manufactured furnishings in original packaging. Protect and secure furnishings delivered to site from damage and theft.

3.2 SITE FURNISHINGS
A. Layout of Site Furnishings

1. Layout: Layout site furniture according to the locations shown on the drawings, and as required by the Engineer.

2. Examination: Examine areas to receive site furnishings. Notify Engineer of conditions that would adversely affect installation or subsequent use. Do not begin installation until unacceptable conditions are corrected.

3. Adjustments: The Engineer reserves the right to make adjustments in the locations of the site furniture without additional cost to the County.

4. Quantity of furnishings shall be as specified on plans and in these specifications.

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LAGUNA LAKE DOG PARK REVITALIZATION
CITY OF SAN LUIS OBISPO, CALIFORNIA DECEMBER 21, 2023
SITE FURNISHINGS 323300 - 4
B. Installation of Site Furnishings

1. Drinking fountain to be surface mounted. Provide 1.5" schedule 40 PVC drainpipe stub through concrete base and a 1/2" supply line for water supply. Provide p-trap prior to connecting to the sewer line. Contractor to supply shop drawings. Flush and disinfect the potable water line after connection per Section 77-2.03J.

2. Set site furnishings level and true to line, in correct relationship to adjacent materials.

3. Bolt down in place or secure by other means all furnishings, as indicated in these specifications.

4. Prepare subgrade and footings for the shade sails per plans and manufacturer's instructions. Install shade sails per manufacturer's specifications. Layout per plans.

C. Cleaning:

1. The contractor shall clean the jobsite of excess materials and any debris that is caused by surface mounting.

2. Clean furnishings promptly after installation in accordance with manufacturer’s instructions.

3. Do not use harsh cleaning materials or methods that could damage finish.

3.3 FINAL ACCEPTANCE
A. Final Acceptance shall be when all furnishings and fixtures are installed in accordance with approved Drawings and to manufacturer’s specifications, and all damaged parts and items are replaced.

B. Submit product maintenance data.

END OF SECTION

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APPENDIX

APPENDIX
4 APPENDIX C - GEOTECHNICAL ENGINEERING REPORT

CITY OF SAN LUIS OBISPO, LAGUNA LAKE DOG PARK REVITALIZATION PROJECT, DALIDO

ROAD, SAN LUIS OBISPO, CALIFORNIA,
BY:

EARTH SYSTEMS PACIFIC, FILE NO. 306228-001.SER, DATED AUGUST 4, 2023

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GEOTECHNICAL ENGINEERING REPORT

LAGUNA LAKE DOG PARK IMPROVEMENTS
504 MADONNA ROAD

SAN LUIS OBISPO, CALIFORNIA
August 4, 2023
Prepared for
Wallace Group
Prepared by
Earth Systems Pacific
4378 Old Santa Fe Road
San Luis Obispo, CA 93401
Copyright © 2023

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August 4, 2023
FILE NO.: 306228-001
Ms. Ann Sever
Wallace Group
612 Clarion Court
San Luis Obispo, CA 93401
PROJECT: LAGUNA LAKE DOG PARK IMPROVEMENTS
504 MADONNA ROAD

SAN LUIS OBISPO, CALIFORNIA
SUBJECT: Geotechnical Engineering Report
REF: Proposal for a Geotechnical Engineering Investigation, by Earth Systems Pacific, Doc. No. SLO-2306-001.PRP, dated June 1, 2023 (revised June 27, 2023).

Dear Ms. Sever:

This geotechnical engineering report has been prepared for use in the development of plans and specifications for the proposed improvements at the Laguna Lake Dog Park in San Luis Obispo, California. Preliminary geotechnical recommendations for site preparation, grading, utility trench backfill, foundations, exterior pedestrian flatwork, Hot Mix Asphalt (HMA) pavement design criteria, drainage around improvements, and construction observation and testing are presented herein.

We appreciate the opportunity to have provided professional services for this project and look forward to working with you again in the future. If there are any questions concerning this report, please do not hesitate to contact the undersigned.

Sincerely,
Earth Systems Pacific
Robert Down, PE Jennifer Campbell, PE
Principal Engineer Project Engineer
Doc. No.: 2308-014.SER/pm

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iii

TABLE OF CONTENTS
Page
COVER LETTER............................................................................................................................ii TABLE OF CONTENTS.....................................................................................................iii APPENDICES ..................................................................................................................iii

1.0 INTRODUCTION AND SITE SETTING ............................................................................... 1

2.0 SCOPE OF SERVICES ....................................................................................................... 1

3.0 PREVIOUS FIELD INVESTIGATION AND LABORATORY ANALYSIS................................... 3

4.0 GENERAL SUBSURFACE PROFILE.................................................................................... 3

5.0 CONCLUSIONS................................................................................................................ 4 Strong Seismic Shaking ................................................................................................. 4 Expansion Potential ...................................................................................................... 4 Soil Erosion.................................................................................................................... 4 Liquefaction Potential................................................................................................... 5

6.0 PRELIMINARY GEOTECHNICAL RECOMMENDATIONS................................................... 5 Site Preparation ............................................................................................................ 6 Grading.......................................................................................................................... 6 Utility Trenches............................................................................................................. 7 Foundations.................................................................................................................. 8 Exterior Pedestrian Flatwork ...................................................................................... 11 HMA Pavement Design Criteria .................................................................................. 12 Drainage and Maintenance......................................................................................... 13 Observation and Testing............................................................................................. 14

7.0 CLOSURE....................................................................................................................... 15 TECHNICAL REFERENCES......................................................................................................... 17

APPENDICES
APPENDIX A Site Vicinity Map
Exploration Location Map
Boring Log Legend
Previous Boring Log
APPENDIX B Previous Laboratory Test Results
APPENDIX C Typical Detail A: Pipe Placed Parallel to Foundations

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Laguna Lake Dog Park Improvements August 4, 2023
San Luis Obispo, California
306228-001 1 2308-014.SER

1.0 INTRODUCTION AND SITE SETTING
We understand new site amenities are planned for the approximately 3-acre Laguna Lake Dog Park in San Luis Obispo, California. Based on the provided site plan, we understand the improvements will include new shade sails, concrete pedestrian paving, fencing, and other ancillary features. New utilities including irrigation lines are also planned. We assume the shade sails will be constructed with shallow conventional foundation elements or drilled caisson foundations. We assume proposed grades will be approximately those of existing grades; therefore, minor grading cuts and fills on the order of about 1 to 2 feet are anticipated. We assume no drainage basins or LID/BMP stormwater infiltration systems are currently planned.

The site location is shown on the Site Vicinity Map presented in Appendix A.

The approximate site coordinates of latitude 35.2646N and longitude 120.6827W were obtained from the Google Earth Website (Google Earth 2023). The site is surrounded by internal roads, car parking, and Laguna Lake. The site generally slopes westward toward Laguna Lake with drainage by sheet flow to the west.

2.0 SCOPE OF SERVICES
The scope of work for this geotechnical engineering report included a general site reconnaissance, review of previous field exploration and laboratory testing, geotechnical analysis of the data, and preparation of this report. The geotechnical analysis and subsequent recommendations were based, in part, upon a site plan and verbal information provided by the client.

This report and recommendations are intended to comply with the considerations of Sections 1803.1 through 1803.6, J104.3 and J104.4, as applicable, of the 2022 California Building Code (CBC) and common geotechnical engineering practice in this area under similar conditions at this time. The test procedures were accomplished in general conformance with the standards noted, as modified by common geotechnical engineering practice in this area under similar conditions at this time.

Preliminary geotechnical recommendations for site preparation, grading, utility trench backfill, foundations, exterior pedestrian flatwork, Hot Mix Asphalt (HMA) pavement design criteria, drainage around improvements, and construction observation and testing are presented to guide the development of project plans and specifications. As there may be geotechnical issues yet to be resolved, the geotechnical engineer should be retained to provide consultation as the

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design progresses, and to review project plans as they near completion to assist in verifying that pertinent geotechnical issues have been addressed and to aid in conformance with the intent of this report.

It is our intent that this report be used exclusively by the client to form the geotechnical basis of the design of the proposed Laguna Lake Dog Park improvements, and in the preparation of plans and specifications. Application beyond this intent is strictly at the user’s risk. If future property owners wish to use this report, such use will be allowed to the extent the report is applicable, only if the user agrees to be bound by the same contractual conditions as the original client, or contractual conditions that may be applicable at the time of the report’s use.

This report does not address issues in the domain of contractors such as, but not limited to, site safety, loss of volume due to stripping of the site, shrinkage of soils during compaction, excavatability, dewatering, temporary slope angles, construction means and methods, etc.

Analyses of site or areal geology, and of the soil for lead or mold potential, radioisotopes, asbestos (either man-made or naturally occurring), hydrocarbons, or other chemical properties are beyond the scope of this report. Evaluation of ancillary features such as fences, flag poles, signage, and nonstructural fills are all not within our scope and are also not addressed. Design and/or suitability of LID features such as retention basins, bioswales, or other improvements, and determination of site suitability and design of on-site effluent disposal systems are also beyond our scope.

In the event that there are any changes in the nature, design, or location of improvements, or if any assumptions used in the preparation of this report prove to be incorrect, the conclusions and recommendations contained in this report shall not be considered valid unless the changes are reviewed, and the conclusions of this report modified or verified by the geotechnical engineer in writing. The criteria presented in this report are considered preliminary until such time as any peer review or review by any jurisdiction has been completed, conditions have been observed by the geotechnical engineer in the field during construction, and the recommendations have been verified as appropriate, or modified by the geotechnical engineer in writing.

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3.0 PREVIOUS FIELD INVESTIGATION AND LABORATORY ANALYSIS On November 12, 2008, one exploratory boring (Boring 2) was drilled in the vicinity of the proposed dog park improvements with a Mobile B-53 drill rig equipped with an 8-inch outside diameter hollow stem auger and an automatic drop hammer for sampling. The boring was drilled to a depth of about 16.5 feet below the existing ground surface (bgs). As the exploratory boring was drilled, soil samples were obtained using a 3-inch outside diameter ring-lined barrel sampler (ASTM D 3550-01 with shoe similar to ASTM D 2937-04). Standard penetration tests were also conducted at selected depths (ASTM D 1586-99). A bulk soil sample was obtained from the auger cuttings between depths of about 2 to 4 feet. The approximate location of the boring is shown on the Exploration Location Map in Appendix A.

Soils encountered in the boring were categorized and logged in general accordance with the Unified Soil Classification System and ASTM D 2488-06. Where bedrock was encountered, its properties were described based upon observation of the Standard Penetration Test sample, observation of the auger cuttings, the effort required to drill into the bedrock, and effort required to drive samplers into the bedrock. A copy of the boring log and a Boring Log Legend are included in Appendix A. In reviewing the boring log and legend, the reader should recognize that the legend is intended as a guideline only, and there are a number of conditions that may influence the characteristics observed during drilling. These include, but are not limited to, the presence of cobbles or boulders, cementation, variations in soil moisture, presence of groundwater, and other factors. Consequently, the logger must exercise judgement in interpreting the subsurface characteristics, possibly resulting in descriptions that vary somewhat from the legend. The reader should also consider the sampler type used when reviewing the blow counts.

Selected ring samples were tested for unit weight and moisture (ASTM D 2937-04, as modified for ring liners). A bulk sample was tested for maximum density and optimum moisture (ASTM D 1557-07) and expansion index (ASTM D 4829-07). Results of the 2008 laboratory tests are presented in Appendix B.

4.0 GENERAL SUBSURFACE PROFILE
Boring 2 (ESP 2008), located in the vicinity of the proposed dog park improvements, encountered about 2 feet of fill consisting of stiff sandy lean clay overlying alluvium. The alluvium consisted of sandy fat clay and sandy lean clay with gravel. The alluvial clay soils were

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in a very stiff condition. Serpentinite of the Franciscan mélange was encountered in the exploration at 15 feet bgs. The soil and rock were described during drilling as being slightly moist to very moist. Subsurface water was not encountered in Boring 2 to the maximum depth explored of 16.5 feet bgs.

5.0 CONCLUSIONS
In our opinion, the site is suitable, from a geotechnical engineering standpoint, for the proposed dog park improvements. The primary geotechnical engineering concerns at the site are the potential for strong seismic shaking, expansion potential of the surficial soils, and erosion potential of the site soils. Liquefaction potential is also addressed below.

Strong Seismic Shaking
The site is in a region of high seismic activity, with the potential for large seismic events that could generate strong ground shaking. Seismic acceleration parameters should be utilized in the design of the structure so that potential damage is reduced during a seismic event. Seismic acceleration design parameters are presented in the “Foundations” Section of this report.

Expansion Potential
An expansion index (EI) test of the near-surface alluvial soils resulted in a value of 128. Per CBC Section 1803A.5.3, the soils are considered to be expansive. The more commonly used ASTM classification is that the soils are considered to have “high” expansion potential. Expansive soils tend to swell with seasonal increases in moisture and shrink during the dry season as subsurface moisture decreases. The volume changes that these materials undergo in this cyclical pattern can stress and damage foundations and pedestrian flatwork if precautionary measures are not incorporated into the design and construction procedures. Recommendations for reducing the potential effect of expansive soils on the proposed shade sail foundations and pedestrian flatwork are provided in the following sections.

Soil Erosion
The soils are considered highly erodible. It is essential that all surface drainage be controlled and directed to appropriate discharge points, and that surface soils, particularly those disturbed during construction, are stabilized by vegetation or other means during and following construction. The architect/engineer should ensure appropriate nonerosive overland escape if storm water drainage systems fail or are overwhelmed during significant storm event(s), so that soils are not eroded.

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Liquefaction Potential
The site is mapped by the County of San Luis Obispo (SLOCO 2023) as being in an area of moderate liquefaction potential. As discussed above, the subsurface material encountered in Boring 2 generally consisted of stiff to very stiff clays overlying Franciscan mélange bedrock.

Additionally, free subsurface water was not encountered in Boring 2. Therefore, in our opinion, the potential for liquefaction settlement to impact the site may be considered low.

6.0 PRELIMINARY GEOTECHNICAL RECOMMENDATIONS
These recommendations are applicable for the proposed project as described in the “Introduction and Site Setting” Section of this report. If other improvements not previously mentioned are included, the geotechnical engineer should be contacted for revised recommendations.

Unless otherwise noted, the following definitions are used in the recommendations presented below. Where terms are not defined, definitions commonly used in the construction industry are intended.
• Shade Sail Foundation Areas: The area within and extending a minimum of 5 feet beyond the perimeter of the foundations of the proposed shade sails. The shade sail area also includes the footprints of any improvements that are rigidly connected to the shade sail structures and that are expected to perform in a similar manner, if planned.
• Flatwork Areas: The areas within the limits of all flatwork. • Existing Grade: Elevations of the site that existed as of the date of this report. • Scarified: Thoroughly plowed or ripped in two orthogonal directions to a depth of not less than 8 inches.
• Moisture Conditioned: Soil moisture content adjusted by wetting or drying to optimum moisture content, or just above, prior to application of compactive effort. • Compacted/Recompacted: Soils placed in level lifts not exceeding 8 inches in loose thickness and compacted to a minimum of 90 percent of maximum dry density, unless specified otherwise. The standard tests used to establish maximum dry density and field density should be ASTM D 1557-12 and ASTM D 6938-17, respectively, or other methods acceptable to the geotechnical engineer and jurisdiction. • Nonexpansive Material: Nonexpansive material is defined as being a coarse-grained soil (ASTM D2487-17) and having an expansion index of 10 or less (ASTM D4829-19)

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Site Preparation

1. The existing areas designated for site improvements should be prepared for construction by removing all existing improvements, foundations, vegetation, trees and associated root balls, debris, and other deleterious materials. Any existing unsuitable fill soils should be completely removed and replaced as compacted fill. Any existing utility lines that will not remain in service should be either removed or abandoned. The appropriate method of utility abandonment will depend upon the type and depth of the utility. Recommendations for abandonment during construction can be made as necessary.

2. Voids created by the removal of materials or utilities, and extending below the recommended overexcavation depth, should be immediately called to the attention of the geotechnical engineer. No fill should be placed unless the underlying soil has been observed by the geotechnical engineer.

Grading

1. Following site preparation, the soils in the proposed flatwork areas should be removed on a level plane to a depth of 24 inches below existing grade. The upper 24 inches of soil beneath pedestrian flatwork areas should consist of compacted nonexpansive material as described in subsequent Paragraph 3. During construction, locally deeper removals may be recommended based on field conditions. The resulting soil surface should then be scarified, moisture conditioned, and compacted prior to placing any fill soil.

2. Voids created by dislodging cobbles and/or debris during scarification should be backfilled and compacted, and the dislodged materials should be removed from the area of work.

3. On-site material and approved import materials may be used as general fill up to 24 inches below bottom of pedestrian flatwork areas. As discussed, the upper 24 inches of soil beneath the pedestrian flatwork areas should consist of nonexpansive fill.

Nonexpansive material is defined as being a coarse-grained soil (ASTM D2487-17) and having an expansion index of 10 or less (ASTM D4829-19). All imported soil should be nonexpansive. Native soil may be used to finish grade or sub-grade in other areas on site. The proposed imported soils should be evaluated by the geotechnical engineer before being used, and on an intermittent basis during placement on the site.

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4. All materials used as fill should be cleaned of any debris and rocks larger than 6 inches in diameter. No rocks larger than 3 inches in diameter should be used within the upper 3 feet of finish grade. When fill material includes rocks, the rocks should be placed in a sufficient soil matrix to ensure that voids caused by nesting of the rocks will not occur and that the fill can be properly compacted.

5. Generally, all soils should be compacted to a minimum of 90 percent of maximum dry density as defined above; however, the upper foot of subgrade and all aggregate base in HMA areas should be compacted to a minimum of 95 percent of maximum dry density.

Subgrade and aggregate base in areas to be paved should be firm and unyielding when proof rolled with heavy, rubber-tired grading equipment prior to continuing construction.

6. If the soils are overly moist so that they become unstable or if the recommended compaction cannot be readily achieved, drying the soil to optimum moisture content, or just above, may be necessary. Placement of gravel layers or geotextiles may also be necessary to help stabilize unstable soils. If such conditions are found, the geotechnical engineer should be available to assist the contractor in selecting appropriate measures for stabilization of unstable soils. Soils that are disturbed in any manner should be removed, moisture conditioned, and recompacted.

7. In general, all cut and fill slopes should not exceed a 2:1 (horizontal to vertical) slope gradient.

Utility Trenches

1. Unless otherwise recommended, utility trenches adjacent to foundations should not be excavated within the zone of foundation influence as shown on Typical Detail A presented in Appendix C.

2. In general, trench backfill should be compacted to a minimum of 90 percent of maximum dry density. The upper foot of subgrade and all aggregate base in vehicular pavement areas should be compacted to a minimum of 95 percent of maximum dry density.

3. Utilities that must pass beneath a foundation should be placed with properly compacted utility trench backfill and the foundation should be designed to span the trench.

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4. A select, noncorrosive, granular, easily compacted material should be used as bedding and shading immediately around utilities. Generally, the soil found at the site may be used for trench backfill above the select material.

5. Compaction of trench backfill by jetting or flooding is not recommended except under extraordinary circumstances. However, to aid in encasing utility conduits, particularly corrugated drain pipes, and multiple, closely spaced conduits in a single trench, jetting or flooding may be useful. Flooding or jetting should only be attempted with extreme caution, and any jetting operation should be subject to review by the geotechnical engineer.

6. The recommendations of this section are minimums only and may be superseded by the requirements of the architect/engineer, the recommendations of pipe manufacturers or utility companies, or the requirements of the governing jurisdiction based upon soil corrosivity or other factors.

Foundations
Conventional Shallow Foundations

1. The proposed shade sail foundations may be supported on firm native material. Any fills observed within the footing excavations should be brought to the attention of the geotechnical engineer. Footings should have a minimum embedment depth of 27 inches below lowest adjacent grade; however, footing dimensions should also conform to the requirements of CBC Section 1809 (CBSC 2022). All spread footings should be a minimum of 2 feet square. Footing reinforcement should be in accordance with the requirements of the architect/engineer; minimum continuous footing reinforcement should consist of two No. 5 rebar, one near the top and one near the bottom.

2. Footings should be designed using a maximum allowable bearing capacity of 2,000 psf dead plus live loads.

3. Using these criteria, total and differential static settlement is expected to be on the order of up to 0.5 inches.

4. The allowable bearing capacity may be increased by one-third when transient loads such as wind or seismicity are included.

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5. In accordance with Chapter 20 of ASCE 7-16 (2017), Seismic Site Class D (Stiff Soil) was selected based on subsurface data from our boring. The S1 ground motion value obtained from the Structural Engineers Association of California website (SEAOC 2023) using Seismic Site Class D was 0.382, greater than 0.2; therefore, per Section 11.4.8 of ASCE 7-16, Supplement 3, the project requires site-specific ground motion analyses unless certain exceptions relating to structural design calculations are applied. We have assumed that the Architect/Engineer intends to apply the exception allowed under Note 1 in ASCE 7-16 Supplement 3 to this project; therefore, we are providing the general procedure seismic design parameters based on the site coordinates stated in the “Introduction and Site Setting” section and Seismic Site Class D in accordance with Section 11.4.4 of ASCE 7-16. Unscaled seismic design parameters are shown in the table below. The Architect/Engineer should verify these assumptions during the design process. The project was considered to be Risk Category II as described in Table 1604.5 of the CBC (CBSC 2022).

Table 1: SEISMIC PARAMETERS
Mapped Spectral
Response Acceleration
for Site Class B
Site Class “D” Adjusted Values Design Values
Seismic
Parameters
Values
(g)
Site
Coefficients Values
Seismic
Parameters
Values
(g)
Seismic
Parameters
Values
(g)
SS 1.036 Fa 1.086 SMS 1.125 SDS 0.750
S1 0.382 Fv 1.918 SM1 0.733 SD1 0.488
Peak Mean Ground Acceleration (PGAM) = 0.522g
Seismic Design Category = D

6. Lateral loads may be resisted by soil friction and by passive resistance of the soil acting on foundations. Lateral capacity is based on the assumption that the backfill adjacent to foundations is properly compacted. A passive equivalent fluid pressure of 350 pcf and a coefficient of friction of 0.35 may be used in design. These are ultimate values as no factors of safety, load factors, and/or other factors have been applied to any of the values.

7. Foundation excavations should be observed by the geotechnical engineer prior to rebar and PCC placement. Footing excavations should be thoroughly moistened prior to PCC placement and no desiccation cracks should be present.

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Caisson Foundations

1. As an alternative to shallow foundations, drilled, cast-in-place caissons may be used to support the proposed shade sails. Caisson dimensions and reinforcement should be in accordance with the requirements of the architect/engineer. The minimum caisson diameter should be 24 inches with minimum embedment of 10 feet below lowest adjacent grade.

2. The caissons should be designed to derive support from skin friction against the alluvium. Capacity in the upper 3 feet bgs should be ignored.

3. The caissons may be designed using a downward (compressive) allowable skin friction value of 400 psf for the alluvium. Skin friction in the upper 3 feet as well as end bearing capacity should not be used in the calculations.

4. An allowable skin friction value of 280 psf can be used for short-term tension (uplift) conditions with alluvium. The self-weight of the caissons may be neglected in the determination of loading, however, it may be included, if needed, for resistance to uplift.

Tension (uplift) capacity in the recompacted soils should be neglected.

5. The allowable skin friction values for the caissons may be increased by one-third when transient loads such as wind or seismicity are included. Foundations should be designed using the seismic parameters presented in Table 1 in the “Foundations” section of this report.

6. Passive resistance should be neglected in the upper 3 feet bgs. An ultimate passive resistance within the alluvium based on equivalent fluid pressure of 450 pcf, acting over 2 caisson diameters, may be taken for resistance to short term lateral loads. The structural engineer should apply an appropriate factor of safety to the ultimate values presented above.

7. Caissons should not be constructed closer than three caisson diameters to each other without approval from the geotechnical engineer.

8. Concrete used in caissons should be placed at a slump between 6 and 8 inches in dry excavations and between 8 and 10 inches when placed under water. The concrete in the upper 8 to 10 feet of the caissons should be mechanically consolidated following placement.

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9. All caisson excavations should be filled with concrete on the same day as they are drilled. If this is not practicable, the caissons should be secured in a safe manner in conformance with OSHA requirements or other applicable safety standards until concrete can be placed. Any caisson excavation that has not been filled with concrete on the same day as it was drilled should have the surfaces “freshened” by extending the rotating auger into and out of the hole several times immediately prior to placement of the concrete. The bottom of the hole should then be cleaned out again by means of the clean-out bucket.

10. Caisson excavations should be observed by the geotechnical engineer during drilling operations to confirm the subsurface conditions and prior to placement of reinforcing steel and concrete. Special inspection of reinforcing steel and concrete placement for the caissons should also be provided.

Exterior Pedestrian Flatwork

1. Conventional, light-duty PCC pedestrian flatwork should have a minimum thickness of 4 full inches; the thickness of heavy duty PCC should be specified by the architect/engineer. Due to the presence of surficial highly expansive clay, we recommend any exterior flatwork be supported on at least 24 inches of non-expansive fill.

2. Flatwork should be constructed with frequent joints to allow articulation as the flatwork moves in response to seasonal temperature and soil moisture variations. The soil underlying the flatwork should be moisture conditioned prior to casting the flatwork.

3. In conventional construction, it is common to use four to six inches of sand or gravel beneath exterior flatwork. Another measure that can be taken to reduce the risk of movement of the flatwork is to provide thickened edges or grade beams around the perimeter of the flatwork. The thickened edges or grade beams could be up to 12 inches deep with the deeper edges or grade beams providing better protection. At a minimum, the thickened edge or grade beam should be reinforced by two No. 5 rebar, one near the top and one near the bottom.

4. To reduce shrinkage cracks in PCC, the PCC aggregates should be of appropriate size and proportion, the water/cement ratio should be low, the PCC should be properly placed and finished, contraction joints should be installed, and the PCC should be properly cured. PCC materials, placement, and curing specifications should be at the direction of the architect/engineer.

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HMA Pavement Design Criteria
The following HMA pavement sections are based upon an assumed R-value of 5, based on clayey soil conditions and our experience with similar sites in the area, and assumed Traffic Indices (TIs) of 4.0 through 7.0. Determination of the appropriate TI for specific areas of the project is left to others. The HMA sections were calculated in accordance with the method presented in the “Highway Design Manual” (Caltrans 2020). The calculated HMA and Class 2 aggregate base (AB) thicknesses are for compacted material. Normal Caltrans construction tolerances should apply.

TABLE 3: HMA Pavement Sections
Traffic Index HMA (in) Class 2 AB* (in)

4.0 2.25 8.0

4.5 2.50 10.0

5.0 2.75 11.0

5.5 3.00 13.0

6.0 3.25 14.0

6.5 3.75 15.5

7.0 4.00 16.5
*Per Caltrans (2023) Section 26

1. Pavement should be set back a minimum of 2 feet from any descending slope, and a minimum of 5 feet from any descending slope that is steeper than 20 percent.

Alternately, deepened curbs may be used to constrain the HMA and aggregate base.

Where curbs are planned in lieu of the recommended set back, the individual situation should be reviewed, and specific recommendations prepared by the geotechnical engineer.

2. The upper 12 inches of subgrade and all aggregate base in HMA areas should be compacted to a minimum of 95 percent of maximum dry density. Subgrade and aggregate base should be firm and unyielding when proof rolled with heavy, rubbertired grading equipment prior to continuing construction.

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3. Finished pavement surfaces should be sloped to freely drain toward appropriate drainage facilities. Water should not be allowed to stand or pond on or adjacent to pavement or other improvements as it could infiltrate into the aggregate base and/or subgrade, causing premature pavement deterioration.

4. To reduce migration of surface drainage into the subgrade, maintenance of pavement areas is critical. Any cracks that develop in the pavement should be promptly sealed.

5. The local jurisdiction may have additional requirements for pavement that could take precedence over the above recommendations.

Drainage and Maintenance

1. Unpaved ground surfaces should be graded during construction, and per Section 1804.4 of the 2022 CBC, finish graded to direct surface runoff away from foundations, slopes, and other improvements at a minimum 5 percent grade for a minimum distance of 10 feet. If this is not feasible due to the terrain, property lines, or other factors, swales with improved surfaces, area drains, or other drainage features should be provided to divert drainage away from these areas.

2. Finished surfaces should be sloped to freely drain toward appropriate drainage facilities.

Water should not be allowed to stand or pond on or adjacent to slopes or other improvements.

3. Stabilization of surface soils, particularly those disturbed during construction, by vegetation or other means during and following construction, should be implemented to protect the site from erosion damage. Care should be taken to establish and maintain vegetation.

4. To reduce the potential for damage due to erosion it is essential that the surface soils, particularly those disturbed during construction, be stabilized by vegetation or other means during and following construction. Care should be taken to establish and maintain vegetation. Any landscaping and exterior hardscape should be installed to maintain the surface drainage recommended above.

5. To reduce the potential for disruption of drainage patterns and undermining of foundations and other improvements, rodent activity should be aggressively controlled.

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Observation and Testing

1. It must be recognized that the recommendations contained in this report are based on a limited number of borings and rely on continuity of the subsurface conditions encountered. Therefore, the geotechnical engineer should be retained to provide consultation during the design phase, to review plans as they near completion, to interpret this report during construction, and to provide construction monitoring in the form of testing and observation.

2. At a minimum, the geotechnical engineer should be retained to provide:
• Professional observation during grading and backfill
• Oversight of soil special inspection during grading and foundation construction

3. Special inspection of grading and backfill should be provided as per Section 1705.6 and Table 1705.6 (CBSC 2022). The special inspector should be under the direction of the geotechnical engineer. It is our opinion that none of the grading construction is of a nature that should warrant continuous special inspection; periodic special inspection should suffice. Subject to approval by the Building Official, the exception to continuous special inspection is described in Section 1704.2 (CBSC 2022) and should be specified by the architect/engineer and periodic special inspection of the following items should be provided by the special inspector.
• Overexcavation to the recommended depth
• Scarification, moisture conditioning, and compaction of the soil • Fill quality, placement, and compaction
• Utility trench backfill
• Foundation excavations

4. A program of quality control should be developed prior to beginning grading. The contractor or project manager should determine any additional inspection items required by the architect/engineer or the governing jurisdiction.

5. Locations and frequency of compaction tests should be as per the recommendation of the geotechnical engineer at the time of construction. The recommended test locations and frequency may be subject to modification by the geotechnical engineer, based upon soil and moisture conditions encountered, size and type of equipment used by the contractor, the general trend of the results of compaction tests, or other factors.

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6. A preconstruction conference among the owner, the geotechnical engineer, the governing agency, the special inspector, the project inspector, the architect/engineer, and contractors is recommended to discuss planned construction procedures and quality control requirements.

7. The geotechnical engineer should be notified at least 48 hours prior to beginning construction operations. If Earth Systems Pacific is not retained to provide construction observation and testing services, it shall not be responsible for the interpretation of the information by others or any consequences arising therefrom.

7.0 CLOSURE
Our intent was to perform the geotechnical investigation in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing in the locality of this project and under similar conditions. No representation, warranty, or guarantee is either expressed or implied. This report is intended for the exclusive use by the client as discussed in the “Scope of Services” Section. Application beyond the stated intent is strictly at the user's risk.

This report is valid for conditions as they exist at this time for the type of project described herein. The conclusions and recommendations contained in this report could be rendered invalid, either in whole or in part, due to changes in building codes, regulations, standards of geotechnical or construction practice, changes in physical conditions, or the broadening of knowledge. If Earth Systems Pacific is not retained to provide construction observation and testing services, it shall not be responsible for the interpretation of the information by others or any consequences arising therefrom.

If changes with respect to project type or location become necessary, if items not addressed in this report are incorporated into plans, or if any of the assumptions used in the preparation of this report are not correct, this firm shall be notified for modifications to this report. Any items not specifically addressed in this report should comply with the CBC (CBSC 2022) and the requirements of the governing jurisdiction.

The preliminary recommendations of this geotechnical report are based upon the geotechnical conditions encountered at the site and may be augmented by additional requirements of the architect/engineer, or by additional recommendations provided by the geotechnical engineer based on conditions exposed at the time of construction.

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This document, the data, conclusions, and recommendations contained herein are the property of Earth Systems Pacific. This report shall be used in its entirety, with no individual sections reproduced or used out of context. Copies may be made only by Earth Systems Pacific, the client, and the client’s authorized agents for use exclusively on the subject project. Any other use is subject to federal copyright laws and the written approval of Earth Systems Pacific.

Thank you for this opportunity to have been of service. If you have any questions, please feel free to contact this office at your convenience.

End of Text.

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TECHNICAL REFERENCES
ACI (American Concrete Institute). 2014. "Building Code Requirements for Structural Concrete." Document 318-14.

ASCE (American Society of Civil Engineers). 2017. Minimum Design Loads and Associated Criteria for Buildings and Other Structures, ASCE/SEI 7-16.

ASTM International. 2023. Annual Book of Standards.

CBSC (California Building Standards Commission). 2022. California Building Code (CBC).

Caltrans (California Department of Transportation). 2020. Highway Design Manual.

Caltrans (California Department of Transportation). 2023. Standard Specifications.

ESP (Earth Systems Pacific). 2008. Soils Engineering Report, Laguna Lake Restrooms, 405 Madonna Road, San Luis Obispo California.

Google. 2023. Google Earth Website. Retrieved from: www.google.com/earth/index.html SEAOC (Structural Engineers Association of California). 2023. Seismic Design Map Tool.

Retrieved from: https://seismicmaps.org.

SLOCO (San Luis Obispo, County of). 2023. Department of Planning and Building, Land Use View, Retrieved from: https://www.slocounty.ca.gov/Departments/PlanningBuilding/Information-Systems/Services/Land-Use-View

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APPENDIX A
Site Vicinity Map
Exploration Location Map
Boring Log Legend
Previous Boring Log

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4378 Old Santa Fe Road, San Luis Obispo, CA 93401
www.earthsystems.com
(805) 544-3276 Fax (805) 544-1786 Date August 2023 Project No. 306228-001 Figure 1 SITE VICINITY MAP Laguna Lake Dog Park Improvements 504 Madonna Road San Luis Obispo, California NOT TO SCALE BASE MAP PROVIDED BY: GOOGLE EARTH (2023) SITE Page 401 of 658 NOT TO SCALE 4378 Old Santa Fe Road, San Luis Obispo, CA 93401 www.earthsystems.com
(805) 544-3276 Fax (805) 544-1786 Date August 2023 Project No. 306228-001 Figure 2 EXPLORATION LOCATION MAP Laguna Lake Dog Park Improvements 504 Madonna Road San Luis Obispo, California BASE MAP PROVIDED BY: WALLACE GROUP (2023) LEGEND Boring Location, 2008 (Approx.) B1 B2 Page 402 of 658 drafting/masters/Boring Log Legend 062719.dwg
UNIFIED SOIL CLASSIFICATION SYSTEM (ASTM D 2487)

OBSERVED MOISTURE CONDITION

DRY SLIGHTLY MOIST MOIST VERY MOIST WET (SATURATED)

TYPICAL BEDROCK HARDNESS

TYPICAL BEDROCK WEATHERING

GRAIN SIZES

CONSISTENCY

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APPENDIX B
Previous Laboratory Test Results

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Laguna Lake Restrooms SL‐15869‐SA
BULK DENSITY TEST RESULTS ASTM D 2937‐04 (modified for ring liners) November 26, 2008

BORING DEPTH MOISTURE WET DRY
NO. feet CONTENT, % DENSITY, pcf DENSITY, pcf

22.0 ‐ 2.5 24.1 118.9 95.7

25.5 ‐ 6.0 29.3 117.2 90.7
2 11.0 ‐ 11.5 38.0 110.6 80.1
EXPANSION INDEX TEST RESULTS ASTM D 4829‐07

BORING DEPTH EXPANSION
NO. feet INDEX

22.0 ‐ 4.0 128

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APPENDIX C
Typical Detail A: Pipe Placed Parallel to Foundations

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9"
2' min.

Compacted backfill
Pipe
Compacted sand bedding and shading
per project specifications
1 1
Foundation
Zone of foundation influence
All trench excavation to be
above 1:1 plane as shown
1:1 plane as shown
No excavation allowed below

SCHEMATIC ONLY

NOT TO SCALE

TYPICAL DETAIL A

PIPE PLACED PARALLEL TO FOUNDATION

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Current photos of the Laguna Lake Park Dog Area
Bench Cement Pads Bench Cement Pads
Single entry gate Single entry gate
Tree stumps

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Item 6l
Department: Community Development
Cost Center: 4008
For Agenda of: 4/2/2024
Placement: Consent
Estimated Time: N/A
FROM: Timmi Tway, Community Development Director
Prepared By: Rachel Cohen, Senior Planner
SUBJECT: AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS FOR THE

MARGARITA AREA SPECIFIC PLAN AMENDMENT

RECOMMENDATION

1. Authorize the issuance of a Request for Proposals (RFP) for the Margarita Area Specific Plan Amendment; and

2. Authorize the City Manager to enter into a multi-year consultant services agreement if proposals are received within the available budget of $300,000.

POLICY CONTEXT
The activity to consider outside consultant services to amend the Margarita Area Specific Plan is currently identified in the 2023-25 Financial Plan, the related Housing and Homelessness Major City Goal work plan, and Municipal Code Section 3.24.070.

DISCUSSION
Background
The Margarita Area Specific Plan (MASP) was adopted in 2004 to support the General Plan’s goal for a compact urban form and to provide permanent open space and a mix of housing with supporting services and infrastructure. The MASP was envisioned on properties in the vicinity of the San Luis Obispo County Regional Airport, and any proposed development was subject to the 2002 Airport Land Use Plan (ALUP). The ALUP identified safety subareas that limited residential and non-residential density based on potential aviation hazards. Certain portions of the MASP were within these safety subareas that prohibited or significantly limited residential and non-residential development and required a close look at land use and density considerations to assure that new development would be compatible with the 2002 ALUP. The council adopted a financial plan that included $300,000 in funding to support a specific plan amendment as part of the 2023 – 25 financial plan.

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Item 6l
MASP Current Residential Density
Based on the 2002 ALUP safety subareas (Attachment B), residential development within the MASP was limited to a total of 868 residential units on 142.6 acres of land. This results in a density of approximately 6 residential units per acre. As a comparison, the City’s R1 zone (low-density residential) allows 7 units per acre. Under the 2002 ALUP, properties zoned R-3 or R-4 were limited to 9.1 acres and 0.8 acres respectively (9.9 acres total), which reduced the overall density of housing within the MASP. Approximately 60 acres of land was designated as R-1 or R-2 zoning.
2021 Airport Land Use Plan Amendments
In 2021, the County of San Luis Obispo amended the 2002 ALUP. The size and shape of the safety subareas around the airport were adjusted by reviewing specific safety data and applicable state and federal standards and now several areas of the MASP are either available for residential development (where not allowed before) or available for higher density residential development. Based on the revised ALUP safety areas and the City’s Major City Goal for Housing, there is an opportunity to increase the number of housing units within the MASP.

MASP Amendment Opportunity and the FY 23-25 Financial Plan As part of the FY 23-25 Financial Plan (MCG Task 3.1.b), Council identified the opportunity to initiate amendments and an update to the MASP that would increase density on existing residentially zoned land and consider allowing mixed-use development on commercially zoned land consistent with the City’s Housing and Homelessness Major City Goal. To initiate and complete the proposed amendments to the MASP, staff will need consultant assistance and expertise. The project is budgeted for $100,000 for FY 23-24 and $200,000 for FY 24-25. This RFP is requesting to utilize the $100,000 from FY 23-24 and include the future budgeted funds of $200,000 for FY 24-25 in a multi-year contract so that a consultant can be hired and complete the scope of work envisioned in the MCG Task.

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Item 6l
Anticipated Scope of Work
The RFP is seeking a consultant to complete an amendment and update to the MASP.

As outlined in the draft RFP (Attachment C), work would begin in June and is anticipated to be completed by the beginning of 2026. Below is an outline of the scope of work to accomplish this task.
 Review and recommend parcels to rezone to increase density on existing residentially zoned land (for example, changing currently zoned land from R-2 to R-3 or R-4
1 ).
 Explore and consider opportunities to support the development of Missing Middle Housing design types.
 Rezone Business Park (BP) zoned parcels to Service Commercial (C-S) zoning and evaluate opportunities and propose criteria to allow mixed-use development consistent with the updated ALUP.
 Conduct a resource analysis of available water, sewer capacity, emergency services, etc. for proposed changes in land uses / zoning.  Conduct a fiscal analysis including but not limited to market conditions, development assumptions, and general fund fiscal impacts in order to inform the proposed mixed-use on rezoned C-S parcels in the MASP.
 Update the applicable capital improvement program and fee program commensurate with any changes in densities and uses. It should also be noted that specific plan preparation fees are eligible for reimbursement pursuant to California Government Code 65456.2
 Conduct the appropriate environmental review as required per the California Environmental Quality Act (CEQA) for the proposed amendments.

1 R-2 zoning allows 12 density units (d.u.) per acre, R-3 allows 20 d.u. per acre, and R-4 allows 24 d.u. per acre. Zoning Regulations Section 17.70.040(A)(1) outlines the density of residential units as follows:
a. Studio and one-bedroom dwellings less than 600 square feet = 0.50 unit; b. One-bedroom dwellings between 601 and 1,000 square feet = 0.66 unit; c. Two-bedroom dwelling = 1.00 unit;
d. Three-bedroom dwelling = 1.50 units;
e. Dwelling with four or more bedrooms = 2.00 units.
2 Section 65456 – Specific plan fee
a) The legislative body, after adopting a specific plan, may impose a specific plan fee upon persons seeking governmental approvals which are required to be consistent with the specific plan. The fees shall be established so that, in the aggregate, they defray but as estimated do not exceed, the cost of preparation, adoption, and administration of the specific plan, including costs incurred pursuant to Division 13 (commencing with Section 21000) of the Public Resources Code. As nearly as can be estimated, the fee charged shall be a prorated amount in accordance with the applicant’s relative benefit derived from the specific plan. It is the intent of the Legislature in providing for such fees to charge persons who benefit from specific plans for the costs of developing those specific plans which result in savings to them by reducing the cost of documenting environmental consequences and advocating changed land uses which may be authorized pursuant to the specific plan.

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Item 6l
Next Steps
If approved, the RFP will be published on the City’s website and distributed to qualified consultants. After the submission date has closed, staff will review the proposals received and interview consultants. A multi-year contract award will occur as soon as a consultant is selected if the Council approves the ability to utilize the $100,000 budgeted for FY 23- 24 and the $200,000 for FY 24-25.

Previous Council Action
City Council adopted the City’s Major City Goal of “Housing and Homelessness” for the 2023-25 financial plan.

Public Engagement
Staff will notice the RFP release in alignment with proper procedures for public bidding as mandated in the Municipal Code. Staff will also circulate the notice to interested parties and post on BidSync.

CONCURRENCE
The Finance Department reviewed and provided input on the draft RFP.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378.

FISCAL IMPACT
Budgeted: Yes Budget Years: 2023-2025
Funding Identified: Yes
Fiscal Analysis:

Funding Sources Current FY24
Budget / Cost
FY25 Budget /
Cost Total Project Cost
General Fund
101.4003.61013 $100,000 $200,000 23-25 SOBC- MCG Task 3.1b General Fund One-time allocation Total $100,000 $200,000 $300,000
The activity to consider a multi-year consultant services agreement to amend the Margarita Area Specific Plan was approved as a Significant Operating Budget Change (SOBC) in the 2023-2025 Financial Plan, and $100,000 has been appropriated by Council in FY 2023-24 and an additional $200,000 is programmed for FY 2024-25. (Attachment D) from: Operating Budget Table A-45.

The RFP will have a “not to exceed” amount of $300,000, consistent with the amount budgeted for this effort in the General Fund in the 2023-2025 Financial Plan.

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Item 6l

ALTERNATIVES

1. Provide different directions to staff. The City Council can provide additional or different direction to staff regarding the scope of work, based on the identified issues and considerations, and continue authorization of the RFP.

2. Continue this item. Continue the discussion regarding the authorization of the RFP and provide staff direction on additional needed or necessary changes.

3. Do Not Approve. Do not approve authorizing a Request for Proposal (RFP) to amend the Margarita Area Specific Plan. This is not recommended as this is a Major City Goal.

ATTACHMENTS
A - MASP zoning map with the updated 2021 ALUP safety zones B - MASP zoning map with 2002 ALUP Safety Zones
C - Draft Request for Proposals
D - 2023-25 Financial Plan Operating Budget pg. 170

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The City of San Luis Obispo is committed to including disabled persons in all of our services, programs and activities.

Telecommunications Device for the Deaf (805) 781-7410.

Notice Requesting Proposals / Qualifications for Amendments to the Margarita Area Specific Plan The City of San Luis Obispo is requesting sealed proposals for Amendments to the Margarita Specific Plan.

All firms interested in receiving further correspondence regarding this Request for Proposals (RFP) will be required to complete a free registration using BidSync (https://www.bidsync.com/bidsync-appweb/vendor/register/Login.xhtml). All proposals must be received via BidSync by the Department of Finance at or before 5:00 pm on May 6, 2024 when they will be opened electronically via BidSync on the proposal end date and time.

The preferred method for bid submission is electronic via BidSync. However, if you wish to submit a paper copy, please submit it in a sealed envelope to the Department of Finance, City of San Luis Obispo, 990 Palm Street, San Luis Obispo, CA, 93401.

Project packages and additional information may be obtained at the City’s BidSync website at www.BidSync.com. For any additional information or questions, please contact Rachel Cohen at (805) 602-0821 or via email at [email protected].

For technical help with BidSync please contact BidSync tech support at 800-990-9339.

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TABLE OF CONTENTS
A. INTRODUCTION......................................................................................................................................... 2 B. SCOPE OF WORK ....................................................................................................................................... 2 C. PROJECT SCHEDULE .................................................................................................................................. 3 D. PROJECT BUDGET ..................................................................................................................................... 4 E. GENERAL TERMS AND CONDITIONS ......................................................................................................... 4 F. SPECIAL TERMS AND CONDITIONS....................................................ERROR! BOOKMARK NOT DEFINED.

G. FORM OF AGREEMENT........................................................................................................................... 16 H. INSURANCE REQUIREMENTS............................................................ERROR! BOOKMARK NOT DEFINED.

I. PROPOSAL SUBMITTAL FORMS................................................................................................................ 12

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A. INTRODUCTION
Background
The Margarita Area Specific Plan (MASP) was adopted in 2004 to support the General Plan’s goal for compact urban form and provide permanent open space and a mix of housing with supporting services.

The MASP was envisioned on properties in the vicinity of the San Luis Obispo County Regional Airport and any proposed development was subject to the 2002 San Luis Obispo County Regional Airport’s Airport Land Use Plan (ALUP). The ALUP identified safety subareas that limited residential and non-residential density based on potential aviation hazards. Most of the area that made up the MASP were within these safety subareas that required a close look at land use and density considerations to assure that development would be compatible with the 2002 ALUP.

MASP Current Residential Density
Based on the ALUP safety subareas, residential development within the MASP was limited to a total of 868 residential units on 142.6 acres of land. This comes out to approximately 6 residential units per acre.

As a comparison, the City’s R-1 zone (low-density residential) allows 7 units per acre. Under the ALUP, properties zoned R-3 or R-4 were limited to 9.1 acres and 0.8 acres respectively (9.9 acres total) to reduce the overall housing density within the MASP. Approximately 60 acres of land was designated as R-1 or R2 zoning. 2021 Airport Land Use Plan Amendments
In 2021 the County of San Luis Obispo amended the 2002 ALUP. The size and shape of the safety subareas around the airport changed in such a way that now several areas of the MASP are either available for residential development (where it wasn’t allowed before) or available for higher density residential development. Based on the revised ALUP safety subareas and the City’s Major City Goal for Housing, there is now an opportunity to increase the number of housing units within the MASP.

MASP Amendment Opportunity
As part of the City’s 2023-2025 Financial Plan, in light of the 2021 ALUP Amendments, staff identified the opportunity to initiate amendments and an update to the MASP that would increase density on existing residentially zoned land and consider allowing mixed-use development on commercially zoned land consistent with the City’s Housing and Homelessness Major City Goal.

B. SCOPE OF WORK
Prepare amendments and an update to the Margarita Area Specific Plan (MASP) by completing the following tasks:
1) Review and recommend which parcels to rezone within the MASP to increase density on existing residentially zoned land. For example, changing currently zoned land from R-2 to R-3 or R-4. 2) Explore and consider opportunities to support the development of Missing Middle Housing design types.
3) Review and evaluate rezoning the Business Park (BP) zoned parcels to Service Commercial (C-S) zoning opportunities and propose findings and criteria to allow mixed-use development consistent with the updated Airport Land Use Plan (ALUP). 4) Conduct a resource analysis of available water, sewer capacity, emergency services, etc. for proposed increased residential density and changes in land uses / zoning.

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5) Conduct a fiscal analysis including but not limited to market conditions, development assumptions, and general fund fiscal impacts in order to inform the proposed mixed-use on rezoned C-S parcels in the MASP.
6) Conduct one public outreach meeting / event / activity to collect feedback on the proposed amendments.
7) Conduct the appropriate environmental review as required per the California Environmental Quality Act (CEQA) for the proposed amendments.

Completion date: Early calendar year 2026 (see draft/preliminary schedule below).

Presentations/Public Hearings: The consultant should be available for one hearing at the Planning Commission (PC) (for review and recommendation to Council) and one hearing for the City Council to consider final adoption of the Margarita Area Specific Plan Amendments. The consultant will be ready to present the recommended updates and answer questions from the PC, City Council and the public. There will also be periodic meetings either virtual or in person, with city staff to guide the updates as the project progresses.

Deliverables: Products include administrative draft documents, public draft documents, versions ready for final PC and a final document that responds to PC and staff feedback for Council review Personnel: Rachel Cohen, Senior Planner, is the project lead and will be assisted by City staff. Ongoing contact and collaboration with Rachel to confirm direction and receive staff assistance is expected for the project's duration.

C. PROJECT SCHEDULE
Preliminary
Schedule*
Tasks
April 8, 2024  RFP Sent to qualified consultants
May 6, 2024  Consultant proposals due
May 6 – June 14,
2024
 Consultant selection and contract execution
June 17, 2024  Kick-off meeting with staff team (may be virtual) June 2024 –
November 2024
 Conduct Fiscal and Resource analysis
August 2024  Project Description confirmed
September - October
2024
 Issue NOP / Start Environmental Review
October 2024 –
January 2025
 Draft opportunities and incentives to develop Missing Middle Housing design types and findings and criteria for Mixed-Use development in the C-S zone
January 2025  City comments/edits on proposed incentives for Missing Middle Housing design and criteria for Mixed-Use development
March – April 2025  Administrative Draft of Proposed MASP Amendments to City May – June 2025  City comments/edits on admin draft documents July 2025  Public Environmental Documents available for public review August – September
2025
 Final Draft of Amendments

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October 2025  PC Review Public Hearing
December 2025 –
January 2026
 Updated draft based on any needed updates from PC review and Response to Comments
March – April 2026  City Council review for approval of the Amendments to the MASP *estimate/rough schedule only - schedule may be updated based on consultant recommended changes and additional detail included in the proposal including outreach, staff collaboration, etc.

D. PROJECT BUDGET
$300,000 has been allocated for this effort.

E. GENERAL TERMS AND CONDITIONS

PROPOSAL REQUIREMENTS

1. Requirement to Meet All Provisions. Each individual or firm submitting a proposal (bidder) shall meet all the terms, and conditions of the Request for Proposals (RFP) project package. By virtue of its proposal submittal, the bidder acknowledges agreement with and acceptance of all provisions of the RFP specifications.

2. Proposal Submittal. Each proposal must be submitted on the form(s) provided in the specifications and accompanied by any other required submittals or supplemental materials.

Proposal documents shall be submitted electronically via BidSync. However, if you can’t submit electronic please send your bid copy in a sealed envelope to the Department of Finance, City of San Luis Obispo, 990 Palm Street, San Luis Obispo, CA, 93401. To guard against premature opening, the proposal should be clearly labeled with the proposal title, project number, name of bidder, and date and time of proposal opening. No FAX submittals will be accepted.

3. Insurance Certificate. Each proposal must include a certificate of insurance showing:
a. The insurance carrier and its A.M. Best rating.
b. Scope of coverage and limits.
c. Deductibles and self-insured retention.

The purpose of this submittal is to generally assess the adequacy of the bidder’s insurance coverage during proposal evaluation; as discussed under paragraph 12 below, endorsements are not required until contract award. The City’s insurance requirements are detailed in Section E.

4. Proposal Quotes and Unit Price Extension. The extension of unit prices for the quantities indicated and the lump sum prices quoted by the bidder must be entered in figures in the spaces provided on the Proposal Submittal Form(s). Any lump sum bid shall be stated in figures. The Proposal Submittal Form(s) must be totally completed. If the unit price and the total amount stated by any bidder for any item are not in agreement, the unit price alone will be considered as representing the bidder’s intention and the proposal total will be corrected to conform to the specified unit price.

5. Proposal Withdrawal and Opening. A bidder may withdraw its proposal, without prejudice prior to the time specified for the proposal opening, by submitting a written request to the Director of Finance for its withdrawal, in which event the proposal will be returned to the bidder unopened.

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No proposal received after the time specified or at any place other than that stated in the “Notice Inviting Bids/Requesting Proposals” will be considered. All proposals will be opened and declared publicly. Bidders or their representatives are invited to be present at the opening of the proposals.

6. Submittal of One Proposal Only. No individual or business entity of any kind shall be allowed to make or file, or to be interested as the primary submitter in more than one proposal, except an alternative proposal when specifically requested; however, an individual or business entity that has submitted a sub-proposal to a bidder submitting a proposal, or who has quoted prices on materials to such bidder, is not thereby disqualified from submitting a sub-proposal or from quoting prices to other bidders submitting proposals.

7. Communications. All timely requests for information submitted in writing will receive a written response from the City. Telephone communications with City staff are not encouraged but will be permitted. However, any such oral communication shall not be binding on the City.

CONTRACT AWARD AND EXECUTION

8. Proposal Retention and Award. The City reserves the right to retain all proposals for a period of 60 days for examination and comparison. The City also reserves the right to waive non-substantial irregularities in any proposal, to reject any or all proposals, to reject or delete one part of a proposal and accept the other, except to the extent that proposals are qualified by specific limitations. See the “special terms and conditions” in Section C of these specifications for proposal evaluation and contract award criteria.

9. Competency and Responsibility of Bidder. The City reserves full discretion to determine the competence and responsibility, professionally and/or financially, of bidders. Bidders will provide, in a timely manner, all information that the City deems necessary to make such a decision.

10. Contract Requirement. The bidder to whom award is made (Contractor) shall execute a written contract with the City within ten (10) calendar days after notice of the award. The contract shall be made in the form adopted by the City and incorporated in these specifications.

CONTRACT PERFORMANCE

11. The City’s contract terms and conditions that Consultant will be expected to execute and be bound by are attached hereto as Exhibit A.

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F. SPECIAL TERMS AND CONDITIONS

1. Contract Award. Subject to the reservations set forth in Paragraph 9 of Section E (General Terms and Conditions) of these specifications, the contract will be awarded to the lowest responsible, responsive proposer.

2. Sales Tax Reimbursement.

For sales occurring within the City of San Luis Obispo, the City receives sales tax revenues.

Therefore, for bids from retail firms located in the City at the time of proposal closing for which sales tax is allocated to the City, 1% of the taxable amount of the bid will be deducted from the proposal by the City in calculating and determining the lowest responsible, responsive proposer.

3. Labor Actions.

In the event that the successful proposer is experiencing a labor action at the time of contract award (or if its suppliers or subcontractors are experiencing such a labor action), the City reserves the right to declare said proposer is no longer the lowest responsible, responsive proposer and to accept the next acceptable low proposal from a proposer that is not experiencing a labor action, and to declare it to be the lowest responsible, responsive proposer.

4. Failure to Accept Contract.

The following will occur if the proposer to whom the award is made (Contractor) fails to enter into the contract: the award will be annulled; any bid security will be forfeited in accordance with the special terms and conditions if a proposer's bond or security is required; and an award may be made to the next lowest responsible, responsive proposer who shall fulfill every stipulation as if it were the party to whom the first award was made.

5. Contract Term.

The supplies or services identified in this specification will be used by the City for upon contract execution until the project is completed and consistent with the signed Professional Services Agreement. The prices quoted for these items must be valid for the entire period indicated above unless otherwise conditioned by the proposer in its proposal.

6. Contract Extension.

The term of the contract may be extended by mutual consent for an additional one-year, and annually thereafter, for a total of four years.

7. Supplemental Purchases
Supplemental purchases may be made from the successful proposer during the contract term in addition to the items listed in the Detail Proposal Submittal Form. For these supplemental purchases, the proposer shall not offer prices to the City in excess of the amounts offered to other similar customers for the same item. If the proposer is willing to offer the City a standard discount on all supplemental purchases from its generally prevailing or published price structure during the contract term, this offer and the amount of discount on a percentage basis should be provided with the proposal submittal.

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8. Contractor Invoices.

The Contractor may deliver either a monthly invoice to the City with attached copies of detail invoices as supporting detail, or in one lump-sum upon completion. 9 Non-Exclusive Contract. The City reserves the right to purchase the items listed in the Detail Proposal Submittal Form, as well as any supplemental items, from other vendors during the contract term.

10. Unrestrictive Brand Names. Any manufacturer's names, trade names, brand names or catalog numbers used in the specifications are for the purpose of describing and establishing general quality levels. Such references are not intended to be restrictive. Proposals will be considered for any brand that meets or exceeds the quality of the specifications given for any item. In the event an alternate brand name is proposed, supplemental documentation shall be provided demonstrating that the alternate brand name meets or exceeds the requirements specified herein. The burden of proof as to the suitability of any proposed alternatives is upon the proposer, and the City shall be the sole judge in making this determination.

11. Delivery. Prices quoted for all supplies or equipment to be provided under the terms and conditions of this RFP package shall include delivery charges, to be delivered F.O.B. San Luis Obispo by the successful proposer and received by the City within 90 days after authorization to proceed by the City.

12. Start and Completion of Work. Work on this project shall begin immediately after contract execution and shall be completed within 90 calendar days thereafter, unless otherwise negotiated with City by mutual agreement.

13. Change in Work. The City reserves the right to change quantities of any item after contract award.

If the total quantity of any changed item varies by 25% or less, there shall be no change in the agreed upon unit price for that item. Unit pricing for any quantity changes per item in excess of 25% shall be subject to negotiation with the Contractor.

14. Submittal of References. Each proposer shall submit a statement of qualifications and references on the form provided in the RFP package.

15. Statement of Contract Disqualifications. Each proposer shall submit a statement regarding any past governmental agency bidding or contract disqualifications on the form provided in the RFP package.

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PROPOSAL CONTENT

1. Proposal Content. Your proposal must include the following information:

Submittal Forms
a. Proposal submittal summary.
b. Certificate of insurance.
c. References from at least three firms for whom you have provided similar services.

Qualifications
d. Experience of your firm and those of sub-consultants in performing work and projects relevant to the Scope of Services outlined and described in the request. e. Resumes of the individuals who would be assigned to this project, including any subconsultants, with their corollary experience highlighted and specific roles in this project clearly described.
f. Standard hourly billing rates for the assigned staff, including any sub-consultants. g. Statement and explanation of any instances where your firm or sub-consultant has been removed from a project or disqualified from proposing on a project.

Work Program
h. Detailed description of your approach to completing the work. i. Detailed schedule by task and sub-task for completing the work. j. Estimated hours for your staff in performing each phase and task of the work, including sub-consultants, so we can clearly see who will be doing what work, and how much time it will take.
k. Detailed budget by task and sub-task for completing the work. l. Services or data to be provided by the City.
m. Services and deliverables provided by the Consultant(s). n. Any other information that would assist us in making this contract award decision. o. Description of assumptions critical to development of the response which may impact cost or scope.

Requested Changes to Terms and Conditions
p. The City desires to begin work soon after selecting the preferred Consultant and expects the Consultant to execute the City’s contract and all of the terms therein, as set forth in Exhibit A. To expedite the contracting process, each submittal shall include requested redlined changes to terms and conditions, if necessary. Please be advised that Consultant’s requested changes to the City’s terms and conditions will be considered by City staff when scoring and determining the competency and responsibility of the proposer.

Proposal Length

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q. Proposal length should only be as long as required to be responsive to the RFP, including attachments and supplemental materials.

2. Proposal Evaluation and Selection. Proposals will be evaluated by a review committee and evaluated on the following criteria:
a. Understanding of the work required by the City.
b. Quality, clarity and responsiveness of the proposal. c. Demonstrated competence and professional qualifications necessary for successfully performing the work required by the City.
d. Recent team experience in successfully performing similar services. e. Creativity of the proposed approach in completing the work. f. Value
g. Writing skills.
h. References.
i. Background and experience of the specific individuals managing and assigned to this project.
j. Information about how your company mitigates the environmental impact of its services, such as greenhouse gas emissions, amount of waste generated, water and energy use, or other areas related to your products and services.

As reflected above, contract award will not be based solely on price, but on a combination of factors as determined to be in the best interest of the City. After evaluating the proposals and discussing them further with the finalists or the tentatively selected contractor, the City reserves the right to further negotiate the proposed work and/or method and amount of compensation.

3. Proposal Review and Award Schedule. The following is an outline of the anticipated schedule for proposal review and contract award:
a. Issue RFP April 8, 2024
b. Receive proposals April 8 – May 6, 2024
c. Complete proposal evaluations May 7 – 31, 2024
d. Conduct finalist interviews and finalize recommendation June 3 – 7, 2024 e. Execute contract June 10 – 14, 2024
f. Start work June 17, 2024

4. Ownership of Materials. All original drawings, plan documents and other materials prepared by or in possession of the Consultant as part of the work or services under these specifications shall become the permanent property of the City and shall be delivered to the City upon demand.

5. Release of Reports and Information. Any reports, information, data, or other material given to, prepared by or assembled by the Consultant as part of the work or services under these specifications shall be the property of the City and shall not be made available to any individual or organization by the Consultant without the prior written approval of the City.

6. Copies of Reports and Information. If the City requests additional copies of reports, drawings, specifications, or any other material in addition to what the Consultant is required to furnish in limited quantities as part of the work or services under these specifications, the Consultant shall provide such additional copies as are requested, and City shall compensate the Consultant for the costs of duplicating of such copies at the Consultant's direct expense.

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7. Required Deliverable Products. The Consultant will be required to provide:
a. One electronic submission - digital-ready original .pdf of all final documents. If you wish to file a paper copy, please submit in sealed envelope to the address provided in the RFP. b. Corresponding computer files compatible with the following programs whenever possible unless otherwise directed by the project manager:

Word Processing: MS Word
Spreadsheets: MS Excel
Desktop Publishing: InDesign
Virtual Models: Sketch Up
Digital Maps: Geodatabase shape files in
State Plan Coordinate System as
specified by City GIS staff
c. City staff will review any documents or materials provided by the Consultant and, where necessary, the Consultant will be required to respond to staff comments and make such changes as deemed appropriate.

ALTERNATIVE PROPOSALS

8. Alternative Proposals. The proposer may submit an alternative proposal (or proposals) that it believes will also meet the City's project objectives but in a different way. In this case, the proposer must provide an analysis of the advantages and disadvantages of each of the alternative and discuss under what circumstances the City would prefer one alternative to the other(s).

9. Attendance at Meetings and Hearings. As part of the workscope and included in the contract price is attendance by the Consultant at up to two public meetings to present and discuss its findings and recommendations. The Consultant shall attend as many "working" meetings with staff as necessary in performing work-scope tasks.

10. Accuracy of Specifications. The specifications for this project are believed by the City to be accurate and to contain no affirmative misrepresentation or any concealment of fact. Bidders are cautioned to undertake an independent analysis of any test results in the specifications, as City does not guaranty the accuracy of its interpretation of test results contained in the specifications package. In preparing its proposal, the bidder and all subcontractors named in its proposal shall bear sole responsibility for proposal preparation errors resulting from any misstatements or omissions in the plans and specifications that could easily have been ascertained by examining either the project site or accurate test data in the City's possession. Although the effect of ambiguities or defects in the plans and specifications will be as determined by law, any patent ambiguity or defect shall give rise to a duty of bidder to inquire prior to proposal submittal. Failure to so inquire shall cause any such ambiguity or defect to be construed against the bidder. An ambiguity or defect shall be considered patent if it is of such a nature that the bidder, assuming reasonable skill, ability and diligence on its part, knew or should have known of the existence of the ambiguity or defect. Furthermore, failure of the bidder or subcontractors to notify City in writing of specification or plan defects or ambiguities prior to proposal submittal shall waive any right to assert said defects or ambiguities subsequent to submittal of the proposal.

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To the extent that these specifications constitute performance specifications, the City shall not be liable for costs incurred by the successful bidder to achieve the project’s objective or standard beyond the amounts provided there for in the proposal.

In the event that, after awarding the contract, any dispute arises as a result of any actual or alleged ambiguity or defect in the plans and/or specifications, or any other matter whatsoever, Consultant shall immediately notify the City in writing, and the Consultant and all subconsultants shall continue to perform, irrespective of whether or not the ambiguity or defect is major, material, minor or trivial, and irrespective of whether or not a change order, time extension, or additional compensation has been granted by City. Failure to provide the hereinbefore described written notice within one (1) working day of Consultant's becoming aware of the facts giving rise to the dispute shall constitute a waiver of the right to assert the causative role of the defect or ambiguity in the plans or specifications concerning the dispute.

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SECTION H: PROPOSAL SUBMITTAL FORM - SAMPLE
The undersigned declares that they have carefully examined [__________] which is hereby made a part of this proposal; is thoroughly familiar with its contents; is authorized to represent the proposing firm; and agrees to perform the specified work for the following cost quoted in full:

BID ITEM:

Total Base Price
Sales tax []
Other
TOTAL $

Delivery of equipment to the City to be within _______ calendar days after contract execution and written authorization to proceed.
 Certificate of insurance attached; insurance company’s A.M. Best rating: __________________.

Firm Name and Address
Contact Phone
Signature of Authorized Representative
Date

E NOTES ON THIS SAMPLE FORM
This is the City’s “basic” submittal form, and something like it should accompany all proposals, even if: a combined “description of work/detailed proposal submittal form” (like Sample E) is required; or price information is not requested (like Sample F).

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REFERENCES
Number of years engaged in providing the services included within the scope of the specifications under the present business name: .

Describe fully the last three contracts performed by your firm that demonstrate your ability to provide the services included with the scope of the specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications.

Reference No. 1:

Agency Name
Contact Name
Telephone & Email
Street Address
City, State, Zip Code
Description of services provided
including contract amount, when
provided and project outcome

Reference No. 2:

Agency Name
Contact Name
Telephone & Email
Street Address
City, State, Zip Code
Description of services provided
including contract amount, when
provided and project outcome

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Reference No. 3
Agency Name
Contact Name
Telephone & Email
Street Address
City, State, Zip Code
Description of services provided
including contract amount, when
provided and project outcome

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STATEMENT OF PAST CONTRACT DISQUALIFICATIONS
The proposer shall state whether it or any of its officers or employees who have a proprietary interest in it, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of the violation of law, a safety regulation, or for any other reason, including but not limited to financial difficulties, project delays, or disputes regarding work or product quality, and if so to explain the circumstances.  Do you have any disqualification as described in the above paragraph to declare? Yes  No 
 If yes, explain the circumstances.

Executed on at _______________________________________ under penalty of perjury of the laws of the State of California, that the foregoing is true and correct. ______________________________________
Signature of Authorized Proposer Representative

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EXHIBIT A : FORM OF AGREEMENT

CITY OF SAN LUIS OBISPO

PROFESSIONAL SERVICES AGREEMENT
This agreement (Agreement) is made and entered into in the City of San Luis Obispo on ____________, by and between the City of San Luis Obispo, a municipal corporation and charter city (City) and [FILL] hereinafter referred to as Consultant (collectively referred to as the “Parties”).

WITNESSETH:

WHEREAS, on [date], City requested proposals for [______________], per Project No. [xxxx] (the “Project”); and
WHEREAS, the City wants to [generally describe the service we want performed] (the “Services”); and
WHEREAS, Consultant is qualified to perform this type of Services and has submitted a written proposal to do so, which has been accepted by City; and NOW, THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the Parties hereto agree as follows:

1. TERM. The term of this Agreement shall be from the date this Agreement is made and entered, as first written above, until [date], or upon acceptance and completion of said Services, whichever occurs sooner. [If you plan to have an option to extend the agreement for some period after the term ends, insert that extension language here]

2. INCORPORATION BY REFERENCE. [Title of City’s RFP/RFQ/IFB] and Consultant's proposal dated [date] are hereby incorporated in and made a part of this Agreement, attached as Exhibit A. [If no RFP attach Contractor/Consultant Proposal As Exhibit A]. The City’s insurance requirements are hereby incorporated in and made part of this Agreement, attached as Exhibit B. [Check with the City’s Risk Manager as to the risk level of the Agreement and to verify Consultant has sufficient insurance coverage for that risk level BEFORE routing the Agreement to the Parties.] [If RFP; the Contractor/Consultant Proof of Insurance should be with their bid package and can be attached and incorporated by reference in Exhibit A. You can remove the insurance as Exhibit B]. If no RFP; then you must attach the insurance proof as Exhibit B] To the extent that there are any conflicts between the Consultant’s fees and scope of work and the City’s terms and conditions as stated herein, the City’s terms and conditions shall prevail unless specifically agreed otherwise in writing signed by both Parties.

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3. CITY’S OBLIGATIONS. For providing services as specified in this Agreement, City will pay and Consultant shall receive therefor compensation of $xx,xxx.

4. CONSULTANT’S OBLIGATIONS. For and in consideration of the payments and agreements herein before mentioned to be made and performed by City, Consultant agrees with City to do everything required by this Agreement including that work as set forth in Exhibit A.

5. PAYMENT OF TAXES. The contract prices shall include full compensation for all taxes that Consultant is required to pay.

6. LICENSES AND PERMITS. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the Services described in this Agreement. The Consultant shall procure all permits and licenses, pay all charges and fees, and give all notices necessary under this Agreement.

7. COMPLIANCE WITH LAW. The Consultant shall keep itself informed of and shall observe and comply with all applicable State and Federal laws and regulations, and county and City of San Luis Obispo ordinances, regulations and adopted codes, which in any manner affect those employed by Consultant or in any way affect the performance of the Services pursuant to this Agreement.

The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement.

8. COMPLIANCE WITH INDUSTRY STANDARD. Consultant shall provide services acceptable to City in strict conformance with the Agreement. Consultant shall also provide in accordance with the standards customarily called for under this Agreement using the degree of care and skill ordinarily exercised by reputable providers of such services. Where approval by the City, the City Manager, the Mayor, or other representative of City is required, it is understood to be general approval only and does not relieve Consultant of responsibility for complying with all applicable laws, codes, policies, regulations, and good business practices.

9. INDEPENDENT CONTRACTOR.
a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatsoever against City, or bind City in any manner.
b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing the Services hereunder for City. City shall not be liable

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for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.

10. PRESERVATION OF CITY PROPERTY. The Consultant shall provide and install suitable safeguards, approved by the City, to protect City property from injury or damage. If City property is injured or damaged resulting from Consultant’s operations, it shall be replaced or restored at Consultant’s expense. The City’s facilities shall be replaced or restored to a condition as good as when the Consultant began the work.

11. IMMIGRATION ACT OF 1986. The Consultant warrants on behalf of itself and all subconsultants engaged for the performance of the Services that only persons authorized to work in the United States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the performance of the Services hereunder.

12. NON-DISCRIMINATION. In the performance of the Services, the Consultant agrees that it will not engage in, nor permit such subconsultants as it may employ, to engage in discrimination in employment of persons because of age, race, color, sex, national origin or ancestry, sexual orientation, or religion of such persons.

13. WORK SCHEDULED/TIME OF COMPLETION.

City and Consultant agree that time is of the essence in this Agreement. City and Consultant further agree that Consultant's failure to perform on or at the times set forth in this Agreement will damage and injure City, but the extent of such damage and injury is difficult or speculative to ascertain. Consequently, City and Consultant agree that any failure to perform by Consultant at or within the times set forth herein shall result in liquidated damages for each and every day such performance is late or delayed. City and Consultant agree that such sum is reasonable and fair.

Furthermore, City and Consultant agree that this Agreement is subject to Government Code Section 53069.85 and that each party hereto is familiar with and understands the obligations of said Section of the Government Code.

14. PAYMENT TERMS. The City’s payment terms are 30 days from the receipt of an original invoice and acceptance by the City of the materials, supplies, equipment, or services provided by the Consultant (Net 30). Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, or as soon thereafter as practical, for services provided in the previous month.

Final June invoices shall be received no later than the 5th business day of July to meet City fiscal year-end deadlines. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. Any final payment under this Agreement shall be made within forty-five (45) days of receipt of an invoice, therefore.

15. INSPECTION. City shall at all times have the right to inspect the work being done under this Agreement and Consultant shall furnish City with every reasonable opportunity and assistance required for City to ascertain that the Services of the Consultant are being performed in accordance with the requirements and intentions of this Agreement. All work done, and all

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materials furnished, if any, shall be subject to the City’s inspection and approval. The inspection of such work shall not relieve Consultant of any of its obligations under the Agreement.

16. RELEASE OF INFORMATION.
a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not, without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request (“Discovery”), court order, or subpoena from any person or party regarding this Agreement, unless the City is a party to any lawsuit, arbitration, or administrative proceeding connected to such Discovery, or unless Consultant is prohibited by law from informing the City of such Discovery. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding as allowed by law. Unless City is a party to the lawsuit, arbitration, or administrative proceeding and is averse to Consultant in such proceeding, Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to Discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

17. CONFLICTS OF INTEREST. Consultant covenants that neither they nor any officer or principal of their firm have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of the Services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subconsultant. Consultant further covenants that Consultant has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area prior to the completion of the work under this Agreement.

18. OWNERSHIP OF DOCUMENTS.
a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of the Services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide

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free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts or copies therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the Services under this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant's office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, copying and/or printing computer files. Consultant hereby grants to City all right, title, and interest, including any copyright, in and to the documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared by Consultant in the course of providing the Services under this Agreement.

19. INDEMNIFICATION AND DEFENSE. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s passive negligence, except for such loss or damage arising from the sole or active negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.

20. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least thirty (30) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.

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b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 14.

21. TERMINATION FOR CAUSE. If, during the term of the Agreement, the City determines the Consultant is not faithfully abiding by any term or condition contained herein, the City may notify the Consultant in writing of such defect or failure to perform. This notice must give the Consultant a ten (10) calendar day notice of time thereafter in which to perform said work or cure the deficiency.
a. If the Consultant has not performed the work or cured the deficiency within the ten (10) days specified in the notice, such shall constitute a breach of the Agreement and the City may terminate the Agreement immediately by written notice to the Consultant to said effect (“Notice of Termination”). Thereafter, neither party shall have any further duties, obligations, responsibilities, or rights under the Agreement except to comply with the obligations upon termination. b. In said event, the Consultant shall be entitled to the reasonable value of its services performed from the beginning date in which the breach occurs up to the day it received the City’s Notice of Termination, minus any offset from such payment representing the City’s damages from such breach. “Reasonable value” includes fees or charges for goods or services as of the last milestone or task satisfactorily delivered or completed by the Consultant as may be set forth in the Agreement payment schedule; compensation for any other work or services performed or provided by the Consultant shall be based solely on the City’s assessment of the value of the work-in-progress in completing the overall scope. c. The City reserves the right to delay such payment until completion or confirmed abandonment of the project, as may be determined in the City’s sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall the Consultant be entitled to receive in excess of the not to exceed amount shown in this Agreement.

22. INSURANCE. Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and made part of this Agreement.

23. BUSINESS LICENSE & TAX. The Consultant must have a valid City of San Luis Obispo business license & tax certificate before execution of the contract. Additional information regarding the City’s business tax program may be obtained by calling (805) 781-7134.

24. SAFETY PROVISIONS. The Consultant shall conform to the rules and regulations pertaining to safety established by OSHA and the California Division of Industrial

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Safety.

25. PUBLIC AND EMPLOYEE SAFETY. Whenever the Consultant operations create a condition hazardous to the public or City employees, it shall, at its expense and without cost to the City, furnish, erect and maintain such fences, temporary railings, barricades, lights, signs and other devices and take such other protective measures as are necessary to prevent accidents or damage or injury to the public and employees.

26. UNDUE INFLUENCE. Consultant declares and warrants that no undue influence or pressure was used against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City has or will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.

27. ASSIGNMENT. The Consultant shall not assign, transfer, convey or otherwise dispose of the contract, or its right, title or interest, or its power to execute such a contract to any individual or business entity of any kind without the previous written consent of the City.

Because of the personal nature of the services to be rendered pursuant to this Agreement, only [Insert name], an employee of Consultant, shall perform the services described in this Agreement. [Insert name] may use assistants, under their direct supervision, to perform some of the services under this Agreement. Consultant shall provide City fourteen (14) days' notice prior to the departure of [Insert name] from Consultant's employ. Should [Insert name] leave Consultant's employ, the City shall have the option to immediately terminate this Agreement, within three (3) days of the close of notice of [Insert name]’s departure. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City and the Consultant.
a. As required above, before retaining or contracting with any subconsultant for any services under this Agreement, City must consent to such assignment of performance in writing. For City to evaluate such proposed assignment, Consultant shall provide City with the identity of the proposed subconsultant, a copy of the proposed written contract between Consultant and such subconsultant, which shall include an indemnity provision similar to the one provided herein and identifying City as an indemnified party, or an incorporation of the indemnity provision provided herein, and proof that such proposed subconsultant carries insurance at least equal to that required by this Agreement or obtain a written waiver from City for such insurance.

28. AMENDMENT. Any amendment, modification, or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the appropriate review

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authority according to the City’s Financial Management Manual. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized by the City in advance and in writing.

29. COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by reference, shall constitute the complete Agreement between the Parties hereto. No oral agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral Agreement, understanding, or representation be binding upon the Parties hereto. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.

30. NOTICE. All notices to the Parties hereto under this Agreement shall be in writing and shall be sent either by (i) personal service, (ii) delivery by a reputable document delivery service, such as, but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) United States Mail, certified, postage prepaid, return receipt requested. All such notices shall be delivered to the addressee or addressed as set forth below:

To City: Community Development Department
City of San Luis Obispo
919 Palm Street
Attention: Rachel Cohen
To Consultant: Name
Mailing Address

31. GOVERNING LAW. Any action arising out of this Agreement shall be brought in the Superior Court of San Luis Obispo County, California, regardless of where else venue may lie. The validity, interpretation, construction and performance of this Agreement, and all acts and transactions pursuant hereto and the rights and obligations of the Parties hereto shall be governed, construed and interpreted in accordance with the laws of the State of California, without giving effect to principles of conflicts of law.

32. AUTHORITY TO EXECUTE AGREEMENT. Both City and Consultant do covenant that each individual executing this Agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party.

IN WITNESS WHEREOF, the Parties hereto have caused this instrument to be executed the day and year first above written.

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CITY CONSULTANT
_______________________________
By: [Name]
Its: [Title of City Manager or Department Head]
_______________________________
By: [Name]
Its: [Title]
APPROVED AS TO FORM:
_______________________________
By: J. Christine Dietrick, City Attorney

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EXHIBIT A
[Placeholder for RFP/RFQ/IFB and Consultant’s Proposal]

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EXHIBIT B

INSURANCE REQUIREMENTS
Consultants
Without limiting Consultant’s indemnification of City, and prior to commencement of work, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the types and amounts described below and in a form that is satisfactory to City.

General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

Umbrella or excess liability insurance. [If required to meet higher limits]. Consultant may obtain and maintain an umbrella liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason, other than bankruptcy or insolvency of said primary insurer;
• “Pay on behalf of” wording as opposed to “reimbursement”; • Concurrency of effective dates with primary policies.

Excess insurance. Should Consultant obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer’s liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.

Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

If any of the Consultant’s insurers are unwilling to provide such notice, then Consultant shall have the

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responsibility of notifying the City immediately in the event of Consultant’s failure to renew any of the required insurance coverages or insurer’s cancellation or non-renewal.

Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

Prohibition of undisclosed coverage limitations. None of the coverages required herein shall comply with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause. Consultant agrees to ensure that its subconsultants, subConsultants, and any other party who is brought onto or involved in the project/service by Consultant (hereinafter collectively “subConsultant”), provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Consultant’s subConsultant cannot comply with this requirement, which proof must be submitted to the City, Consultant shall be required to ensure that its subConsultant provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with subConsultant’s scope of work and services, with limits less than required of the Consultant, but in all other terms consistent with the Consultant’s requirements under this agreement. This provision does not relieve the Consultant of its
contractual obligations under the agreement and/or limit its liability to the amount of insurance coverage provided by its subConsultants. This provision is intended solely to provide Consultant with the ability to utilize a subConsultant who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the Consultant under this agreement given the limited scope of work or services provided by the subConsultant. Consultant agrees that upon request, all agreements with subConsultants, and others engaged in the project, will be submitted to City for review.

City’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation.

Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise.

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Operating Budget Community Development
Table A-45: Operating Budget Changes
SOBC Description Type 2023-24 2024-25
1 Below Market Rate
Administrator
(Consultant
Services)
Originally approved as one-time consultant funding
in the 2021-23 Financial Plan, this consultant
contract is necessary for the overall management
and administration of the City’s inclusionary
Housing Inventory, including ownership units,
rentals, and financing. Over the past several years,
the City’s inclusionary Housing Inventory has grown
substantially. Staff does not have the necessary
training, expertise, capacity, or resources to
effectively accomplish the management and
administration of this effort moving forward. In
addition, having an Administrator serves DEI goals
by ensuring that everyone in the region has equal
access to affordable housing units available through
the program.

One-time $150,000 $150,000
2 Historic Resources
Inventory* (MCG

1.4g)
MCG Task 3.2.b - Initiate implementation of the
consultant recommended phased approach to
update the City's historic resources inventory.

One-time $100,000 $150,000
3 Hotel Voucher
Program - CAPSLO*
(MCG 3.2a)
MCG Task 3.2.a - Funding for a hotel voucher
program that CAPSLO would offer unhoused
individuals if they cannot offer a bed to ensure a
bridge for temporary emergency shelter.

One-time $25,000 $0
4 IT Project
Management
Services
IT is hiring a project manager who will be trained
and developed to support CDD and Energov
projects, however, during the transition period CDD
will continue to fund use of Tony Rice to perform as
a contractor in this capacity as projects, such as ereview, are developed and move forward to implementation. (Potential for funding to be
allocated from IT Surcharge on building permits.)
One-time $104,000 $0
5 Margarita Area
Specific Plan
Update*
MCG Task 3.1.b - Initiate an update to the Margarita
Area Specific Plan to include more housing options
of all types (affordable, multi-family, mixed-use) on
undeveloped land, and work with property owners
on a plan for the completion of the Prado Road
extension to Broad Street.

One-time $100,000 $200,000
6 Safe Parking
(Location TBD)*
(MCG 3.2d)
MCG Task 3.2.d - Develop sustainable safe parking
programs
One-time $30,000 $0
Financial Plan Page 170

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Operating Budget Community Development
SOBC Description Type 2023-24 2024-25
7 Plan Review Policy
Change (65% of
revenue
projection)
CDD and Finance will be consolidating the Building
Permit Plan Check and Development Services
Designation Policies based on several years of
experience operating with both policies in place.

CDD is recommending that its budget and
Development Services Revenue Forecast include the
full cost of plan check services that are contracted
out to consultants. This will enable the Building and
Safety Division to better manage resources when
assigning plan check work to staff and consultants.

The Development Services Designation will go away,
but if workload spikes, the policy would enable the
Finance Director to BAR current revenue to CDD's
budget to cover associated costs (consultants are
under contract for plan check services at 65% of the
fee collected by the City from applicants, ensuring
100% cost recovery for the City).

Ongoing $0 $0
TOTAL $509,000 $500,000
Financial Plan Page 171

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Item 6m
Department: Utilities
Cost Center: 6104
For Agenda of: 4/2/2024
Placement: Consent
Estimated Time: N/A
FROM: Aaron Floyd, Utilities Director
Prepared By: Chris Lehman, Deputy Director of Wastewater SUBJECT: AUTHORIZE FUNDING FOR EMERGENCY MAINTENANCE AT THE

WATER RESOURCE RECOVERY FACILITY (WRRF)

RECOMMENDATION

1. Approve a budget transfer of $1,498,364 from the Sewer Fund Undesignated Capital Completed Projects Fund (602.9501.71501) to the WRRF Major Maintenance (2000607-10); and

2. Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing use of Sewer Fund Undesignated Capital to Support WRRF Emergency Maintenance.”

POLICY CONTEXT
The purchases related to WRRF Emergency Maintenance fall under Municipal Code

3.2.060 B and F, which state that purchasing and bid procedures are not required when:
(B) the lack of such equipment, supplies, or services would seriously threaten the functioning of city government, the preservation of property, or the health and safety of any person; and
(F) necessary for the preservation or protection of public peace, health, safety, or welfare of persons or property.

Sewer Fund completed project accounts are funds that have been approved by Council to be spent on Capital projects but are not designated to a specific project. This balance increases when Sewer Funded projects are completed under budget. The policies related to managing completed projects were approved by Council via Resolution 8324 and are contained in Section 565 of the Financial Management Manual.

DISCUSSION

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Item 6m
Background
Staff are requesting additional budget due to two emergency maintenance projects related to the Water Resource Recovery Facility (WRRF).

The first issue was encountered during the demolition of a legacy wastewater treatment system at the WRRF. The construction team encountered residual mercury historically used in the wastewater facility to create a sealed bearing component of the treatment system. Staff worked closely with the construction team and regulators to safely remediate the site and properly dispose of the hazardous materials. The fiscal impact of this work is $581,364, which is not covered by the WRRF upgrade budget.

The second issue stemmed from construction sequencing constraints that resulted in the accumulation of solids beyond the WRRFs processing capacities. This also resulted in additional odor generation which negatively impacted the community, and complicated the underlying treatment processes required for regulatory compliance and protection of the San Luis Obispo Creek. As of June of 2023, the plant has achieved compliance with new discharge requirements to the San Luis Obispo Creek but has struggled to balance water quality with the management of solids that are responsible for odor generation. The upgraded solids treatment systems, which are necessary for full plant compliance and are currently under construction, are not anticipated to be completed until spring 2024.

Staff utilized temporary operational measures to reduce odor and stabilize impacts on discharge compliance. These solutions include portable dewatering skids, portable oxygen delivery systems, chemical deodorants, and contracted storage and hauling services to assist with removing an abundance of septic solids from the WRRF. These systems will be utilized until permanent infrastructure related to solids handling is completed in the spring of 2024. The fiscal impact of temporary operations around solids processing and odor mitigation is $917,000, which is not covered by the WRRF upgrade construction budget.

On January 23, 2024, Council received a presentation by staff providing an update on odor mitigation efforts that were implemented to correct operational complications and as a result of feedback from the public.

The itemized costs of these emergency maintenance activities are in the table below.

Emergency Activity Amount
Solids Processing $ 917,000
Supplementary Biosolids Processing $ 908,129
Environmental Testing $ 8,871
Hazardous Material Handling $ 581,364
Mercury Remediation $ 426,305
Taxes for HAZMAT Disposal $ 155,059
Total $ 1,498,364

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Item 6m
Previous Council or Advisory Body Action
On February 6, 2024, Council received the 2023-24 Midyear Budget Review, whereby staff forecasted the need for additional funding for emergency projects at the Water Resource Recovery Facility. In the midyear report, staff indicated that additional budget would likely need to be appropriated as part of the 2024-25 Budget Supplement. Due to the timing and magnitude of expenses, staff are requesting these additional funds sooner than anticipated, which will allow payment for services already rendered.

Public Engagement
Utilities staff delivered a presentation to the City Council on January 23, 2024, which covered odor mitigation efforts that were implemented to correct operational challenges.

CONCURRENCE
The Finance Department concurs with the recommendations in this report.

ENVIRONMENTAL REVIEW
A Final Environmental Impact Report (Final EIR) for the Water Resource Recovery Facility Project (State Clearinghouse # 2015101044) was considered and certified by the City Council on August 16, 2016. The Final EIR evaluated and addressed the potential for the project to create a hazard involving the release of hazardous materials into the environment during construction (Impact HAZ-2). This impact is identified as potentially significant unless mitigated by measures HAZ-1(a) Hazardous Materials Management and Spill Control Plan. As the hazardous materials were managed and remediated consistent with the project’s hazardous materials management and spill control plans and existing regulations to the satisfaction of regulatory agencies, including the County of San Luis Obispo and the State Department of Toxic Substances Control (DTSC), the actions associated with the funding request for hazardous materials handling are consistent with the certified Final EIR. Furthermore, the actions required to remediate the hazardous materials discovery were necessary to prevent and mitigate risk to public health, safety, and welfare and constituted an emergency project, which is exempt from the requirements of CEQA (CEQA Guidelines Section 15269(c)).

The existing facility continues to operate during construction of the upgrade project and is subject to Regional Water Quality Control Board and San Luis Obispo Air Pollution Control District permits. It was necessary for staff to implement an emergency project consisting of the temporary modification of existing operational processes related to solids management at the WRRF to achieve compliance with these permits and prevent a risk to public health, safety, and welfare that could have potentially occurred as a result of pollutant discharges into San Luis Obispo Creek. In addition, while WRRF operations have historically resulted in occasional nuisance odors, and the facility upgrades include improved odor management, the temporary modification of processes in response to the emergency are also intended to minimize the potential for odors in the short-term. This emergency project was required to prevent and mitigate risk to public health, safety, and welfare, and is exempt from the requirements of CEQA (CEQA Guidelines Section 15269(c)).

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Item 6m

FISCAL IMPACT
Budgeted: No Budget Year: 2023-24
Funding Identified: Yes
Fiscal Analysis:

Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
Completed
Projects
(602.9501.71501)
$1,906,695 $1,498,364 $408,331 $0
WRRF Major
Maintenance
(2000607)
$58,617 $0 $0 $0
Total $0 $0 $0 $0
Staff recommends moving $1,498,364 from the Sewer Fund’s Undesignated Capital (Completed Projects) to the WRRF Emergency Maintenance project (2000607-10). This action is recommended as emergency expenses related to hazardous materials remediation and solids processing are not eligible expenses for reimbursement under the WRRF upgrade funding sources.

The Sewer Fund’s Undesignated Capital (Completed Projects) have been approved by Council to be spent on Capital projects but are not designated to a specific project. This balance increases when Sewer Funded projects are completed under budget. The Sewer Fund’s Undesignated Capital (Completed Projects) balance is sufficient to cover these expenses because staff were able to complete the Calle Joaquin Lift Station project $1,800,000 under budget. The surplus lift station project contingency funds are available due to management and budget control relating to several high-risk project elements such as boring under Highway 101 and work in the San Luis Obispo Creek.

The following Fiscal Impacts to both accounts are as follows:

Completed Projects (602.9501.71501)
a) Beginning Balance $1,906,695
b) Fiscal Impact ($1,498,364)
Total Projected Available $408,331
WRRF Major Equipment Maintenance (2000607)
a) Beginning Balance $58,617
b) Fiscal Impact $1,498,364
Total Projected Available $1,5556,981

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San Luis Obispo City CouncilApril 2, 2024

San Luis Obispo City Council
April 2, 2024