Agenda packet — San Marino City Council, May 11, 2022 (part 4 of 6)

Mar 0.365
Feb 0.278
Jan 0.234

0.00000875657176851

0.988753538
LAIF Earnings Ratio(2):

LAIF Fair Value Factor(1):

PMIA Daily(1): 0.42%
LAIF Apportionment Rate 0.32 (2):

PMIA Quarter to Date(1): 0.29%
PMIA Average Life 310 (1):

Treasuries

66.18%
Agencies

17.78%
Certificates of
Deposit/Bank Notes

7.38%
Time
Deposits

1.99%
Commercial
Paper

6.11%
Corporate
Bonds

0.20%
Loans

0.36%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a).

Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 04/15/22
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 03/31/22
Chart does not include $5,704,000.00 in mortgages, which equates to 0.003%. Percentages may not total 100% due to rounding.

Pooled Money Investment Account
Monthly Portfolio Composition (1)
03/31/22
$207.9 billion

Page 673 of 1024 ends

5/3/22, 7:05 AM PMIA Average Monthly Effective Yields
https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 1/2 Home ->> PMIA ->> PMIA Average Monthly Effective Yields PMIA Average Monthly Effective Yields
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1977 5.770 5.660 5.660 5.650 5.760 5.850 5.930 6.050 6.090 6.090 6.610 6.730 1978 6.920 7.050 7.140 7.270 7.386 7.569 7.652 7.821 7.871 8.110 8.286 8.769 1979 8.777 8.904 8.820 9.082 9.046 9.224 9.202 9.528 9.259 9.814 10.223 10.218 1980 10.980 11.251 11.490 11.480 12.017 11.798 10.206 9.870 9.945 10.056 10.426 10.961 1981 10.987 11.686 11.130 11.475 12.179 11.442 12.346 12.844 12.059 12.397 11.887 11.484 1982 11.683 12.044 11.835 11.773 12.270 11.994 12.235 11.909 11.151 11.111 10.704 10.401 1983 10.251 9.887 9.688 9.868 9.527 9.600 9.879 10.076 10.202 10.182 10.164 10.227 1984 10.312 10.280 10.382 10.594 10.843 11.119 11.355 11.557 11.597 11.681 11.474 11.024 1985 10.579 10.289 10.118 10.025 10.180 9.743 9.656 9.417 9.572 9.482 9.488 9.371 1986 9.252 9.090 8.958 8.621 8.369 8.225 8.141 7.844 7.512 7.586 7.432 7.439 1987 7.365 7.157 7.205 7.044 7.294 7.289 7.464 7.562 7.712 7.825 8.121 8.071 1988 8.078 8.050 7.945 7.940 7.815 7.929 8.089 8.245 8.341 8.397 8.467 8.563 1989 8.698 8.770 8.870 8.992 9.227 9.204 9.056 8.833 8.801 8.771 8.685 8.645 1990 8.571 8.538 8.506 8.497 8.531 8.538 8.517 8.382 8.333 8.321 8.269 8.279 1991 8.164 8.002 7.775 7.666 7.374 7.169 7.098 7.072 6.859 6.719 6.591 6.318 1992 6.122 5.863 5.680 5.692 5.379 5.323 5.235 4.958 4.760 4.730 4.659 4.647 1993 4.678 4.649 4.624 4.605 4.427 4.554 4.438 4.472 4.430 4.380 4.365 4.384 1994 4.359 4.176 4.248 4.333 4.434 4.623 4.823 4.989 5.106 5.243 5.380 5.528 1995 5.612 5.779 5.934 5.960 6.008 5.997 5.972 5.910 5.832 5.784 5.805 5.748 1996 5.698 5.643 5.557 5.538 5.502 5.548 5.587 5.566 5.601 5.601 5.599 5.574 1997 5.583 5.575 5.580 5.612 5.634 5.667 5.679 5.690 5.707 5.705 5.715 5.744 1998 5.742 5.720 5.680 5.672 5.673 5.671 5.652 5.652 5.639 5.557 5.492 5.374 1999 5.265 5.210 5.136 5.119 5.086 5.095 5.178 5.225 5.274 5.391 5.484 5.639 2000 5.760 5.824 5.851 6.014 6.190 6.349 6.443 6.505 6.502 6.517 6.538 6.535 2001 6.372 6.169 5.976 5.760 5.328 4.958 4.635 4.502 4.288 3.785 3.526 3.261 2002 3.068 2.967 2.861 2.845 2.740 2.687 2.714 2.594 2.604 2.487 2.301 2.201 2003 2.103 1.945 1.904 1.858 1.769 1.697 1.653 1.632 1.635 1.596 1.572 1.545 2004 1.528 1.440 1.474 1.445 1.426 1.469 1.604 1.672 1.771 1.890 2.003 2.134 2005 2.264 2.368 2.542 2.724 2.856 2.967 3.083 3.179 3.324 3.458 3.636 3.808 2006 3.955 4.043 4.142 4.305 4.563 4.700 4.849 4.946 5.023 5.098 5.125 5.129 2007 5.156 5.181 5.214 5.222 5.248 5.250 5.255 5.253 5.231 5.137 4.962 4.801 2008 4.620 4.161 3.777 3.400 3.072 2.894 2.787 2.779 2.774 2.709 2.568 2.353 2009 2.046 1.869 1.822 1.607 1.530 1.377 1.035 0.925 0.750 0.646 0.611 0.569 2010 0.558 0.577 0.547 0.588 0.560 0.528 0.531 0.513 0.500 0.480 0.454 0.462 2011 0.538 0.512 0.500 0.588 0.413 0.448 0.381 0.408 0.378 0.385 0.401 0.382 2012 0.385 0.389 0.383 0.367 0.363 0.358 0.363 0.377 0.348 0.340 0.324 0.326 2013 0.300 0.286 0.285 0.264 0.245 0.244 0.267 0.271 0.257 0.266 0.263 0.264 2014 0.244 0.236 0.236 0.233 0.228 0.228 0.244 0.260 0.246 0.261 0.261 0.267 2015 0.262 0.266 0.278 0.283 0.290 0.299 0.320 0.330 0.337 0.357 0.374 0.400 2016 0.446 0.467 0.506 0.525 0.552 0.576 0.588 0.614 0.634 0.654 0.678 0.719 2017 0.751 0.777 0.821 0.884 0.925 0.978 1.051 1.084 1.111 1.143 1.172 1.239 2018 1.350 1.412 1.524 1.661 1.755 1.854 1.944 1.998 2.063 2.144 2.208 2.291 2019 2.355 2.392 2.436 2.445 2.449 2.428 2.379 2.341 2.280 2.190 2.103 2.043 2020 1.967 1.912 1.787 1.648 1.363 1.217 0.920 0.784 0.685 0.620 0.576 0.540 Home | Open Government | Careers | Contact | Calendar
Home PMIA Home Contacts Time Deposits LAIF
Search

Page 674 of 1024 ends

5/3/22, 7:05 AM PMIA Average Monthly Effective Yields
https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 2/2 Home | Comments | Disclosure Notice | Privacy Notice | Accessibility Statement | Unclaimed Property | Site Map | Download Adobe Reader © 2022 California State Treasurer's Office
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 0.458 0.407 0.357 0.339 0.315 0.262 0.221 0.221 0.206 0.203 0.203 0.212 2022 0.234 0.278 0.365

Page 675 of 1024 ends

Institution:

Weekly as of Date:

Signature Date
Name and Title
Weekly Call Report Certification
Local Agency Security Program
Two authorized officers are required to executed the Weekly Call Report pursuant to CCR§16005.1.1(a).

The authorized signers of East West Bank each declares, for himself or herself alone and not for the other: I hereby verify that I have personal knowledge of the matters set forth in the Weekly Call Report (as of 03/30/2022) submitted pursuant to GC§ 53663(b) and CCR§16005.4.2 to the best of my knowledge and belief, the information contained therein is true and correct.

Name and Title
Lily Li, VP- Assistant Treasury Operation Manager
East West Bank
3/30/2022
Signature Date
Angela Foo, FVP- Treasury Manager

Page 676 of 1024 ends

$ 620,000,000.00
Excess/Deficiency in Pledged Collateral: $ 58,700,785.63 Preparer Name:

Preparer Title:

Preparer Phone #:

Preparer Email Address:

Alice Luo
Treasury Analyst
Market Value of Pledged Securities as of
Weekly Report Date: $ -
$ -
$ -
$ -
$ 620,000,000.00
$ 58,700,785.63
Agent of Depository:

FVP- Treasury Manager
VP- Assistant Treasury Operation Manager
Authorizer #1 Name:

Authorizer #2 Name:

Authorizer #1 Title:

Authorizer #2 Title:

Angela Foo
Lily Li
626-768-6482
[email protected]
Description of Other Deposits:

Federal Home Loan Bank of San
Francisco
Minimum Collateral Required:
$ -
$ -
$ -
$ 534,570,680.35
$ 561,299,214.37
$ - $ 534,570,680.35
$ -
$ -
$ -
Less: Other (Specify on Line 17):

Total Secured Deposits:
$ 561,299,214.37
$ -
$ -
$ 92,123,040.68
$ 955,215,822.05
$ 328,522,101.02
$ -
$ -
$ 92,123,040.68
$ 955,215,822.05
$ 328,522,101.02
Less: CDAR Deposits:
$ -
$ -
$ -
$ -
$ -
Total Deposits & Accrued Interest:

Less: Deposits Subject to Waivers:

Less: Interest:

Less: Uncollected Funds:
$ -
$ -
$ -
$ -
$ -
$ -
Total
Mailing Address:

Weekly Report As of Date:
135 N Los Robles Ave, 8th Floor , Pasadena, CA 91101
3/30/2022 Submission Date: 3/31/2022
Pool #1 (x110%) Pool #2 (x150%) Pool #3 (x105%)
Weekly Call Report
Local Agency Security Program
California Department of Financial Protection and Innovation Institution Name: East West Bank CID #: 194

Page 677 of 1024 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 678 of 1024 ends

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Fiscally Responsible and Transparent City Government

BACKGROUND
The City Council of the City of San Marino, at a regular meeting held on Wednesday, April 9, 2014, approved the action minute format for City Council and all advisory board meetings, with an exception made at their September 9, 2020 meeting for the Library Board of Trustees.

DISCUSSION
Attached for Council consideration are the following City Council minutes:

1. Special meeting of April 13, 2022;

2. Regular meeting of April 13, 2022;

3. Special meeting of April 22, 2022; and

4. Adjourned Regular meeting of April 29, 2022.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney has reviewed and approved the staff report as to legal form.

TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Christina Baker, City Clerk
DATE: May 11, 2022
SUBJECT: APPROVAL OF MINUTES
Susan Jakubowski Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

Page 679 of 1024 ends

RECOMMENDATION
Staff recommends that the Council approve the minutes of the special meeting of April 13, 2022, the regular meeting of April 13, 2022, the special meeting of April 22, 2022 and the adjourned regular meeting of April 29, 2022. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the special meeting of April 13, 2022, the regular meeting of April 13, 2022, the special meeting of April 22, 2022, and the adjourned regular meeting of April 29, 2022.”

ATTACHMENTS

1. Minutes of April 13, 2022 – Special Meeting

2. Minutes of April 13, 2022 – Regular Meeting

3. Minutes of April 22, 2022 – Special Meeting

4. Minutes of April 29, 2022 – Adjourned Regular Meeting

Page 680 of 1024 ends

MINUTES

SPECIAL MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, APRIL 13, 2022 AT 5:00 P.M.

CALL TO ORDER: Mayor Jakubowski called the meeting to order at 5:01 p.m. in the San Marino Center, located at 1800 Huntington Drive, San Marino, CA 91108.

ROLL CALL: PRESENT: Council Member Huang (arrived at 5:02 p.m.), Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

CLOSED SESSION
At 5:02 p.m., the Council recessed to closed session to discuss the following items:

1. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
City negotiator(s):

Labor Counsel Filarsky
City Manager Marlowe
Employee Organization(s):

San Marino Police Officers’ Association
San Marino Firefighters’ Association
San Marino City Employees’ Association
Unrepresented Employees
At 5:55 p.m. the Council reconvened to open session.

CLOSED SESSION REPORT
The City Council met on Item 1 and there was no reportable action.

ADJOURNMENT
Mayor Jakubowski adjourned the special meeting at 5:56 p.m.

CHRISTINA BAKER

CITY CLERK

Page 681 of 1024 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 682 of 1024 ends

MINUTES

REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, APRIL 13, 2022 AT 6:00 P.M.

SAN MARINO CENTER
CALL TO ORDER: Mayor Jakubowski called the regular meeting to order at 6:02 p.m. in the San Marino Center, located at 1800 Huntington Drive, San Marino, California 91108.

PLEDGE OF ALLEGIANCE: Mayor Jakubowski led the Pledge of Allegiance.

ROLL CALL: PRESENT: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

MOTION TO WAIVE FURTHER READINGS
Council Member Ude moved, seconded by Council Member Huang, to waive the reading of the entire text of the ordinances or resolutions.

Motion passed by the following vote:

AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None

PRESENTATION

1. PRESENTATION FOR DONATE LIFE MONTH
Mayor Jakubowski presented a proclamation to a OneLegacy Donate Life representative in honor of April being Donate Life Month.

Mayor Jakubowski pulled Item 10 from the consent calendar to be heard prior to new business.

Page 683 of 1024 ends

PULLED CONSENT CALENDAR ITEMS

10.ADOPTION OF ORDINANCE NO. O-22-1387 (SECOND READING)

AMENDING THE CITY CODE TO ALIGN BOARD AND COMMISSION TERM

START DATES, ADJUST BOARD AND COMMISSION MEETING TIMES, AND

ELIMINATE THE ALTERNATE POSITIONS FOR THE PUBLIC SAFETY COMMISSION AND LIBRARY BOARD OF TRUSTEES; AND APPROVAL OF RESOLUTION NO. R-22-10, ADJUSTING MEETING DATES AND START

TIMES FOR ADVISORY BODIES
City Clerk Baker presented the staff report.

The following person(s) provided comment:
- Steve Domier
Vice Mayor Talt moved, seconded by Council Member Shepherd Romey, to re-introduce for first reading, with the revision that the Library Board of Trustee alternates are not to be removed, by title only, Ordinance No. O-22-1387 an Ordinance of the City Council of the City of San Marino Amending the City Code to Align Board and Commission Term Start Dates, Adopt Board and Commission Meeting Times, and Eliminate the Alternates for the Public Safety Commission and Library Board of Trustees.

Motion passed by the following vote:

AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None

NEW BUSINESS

2. ADOPTION OF RESOLUTION NO. R-22-18, IMPLEMENTING A

MANDATORY VACCINE MANDATE FOR EMPLOYEES REPRESENTED BY

THE SAN MARINO POLICE OFFICERS ASSOCIATION (SMPOA)
Labor Counsel Filarsky presented the staff report.

The following person(s) provided comment:
- Don Hirose
- John Hillman
- Donovan Janus
- Dave Harding
Council Member Shepherd Romey moved, seconded by Vice Mayor Talt, to adopt Resolution No. R-22-18, Implementation of a Mandatory Vaccine Mandate for Employees Represented by the San Marino Police Officers Association.

Page 684 of 1024 ends

Motion passed by the following vote:

AYES: Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: Council Member Huang
ABSTAIN: None
ABSENT: None

CONSENT CALENDAR
Council Member Huang moved, seconded by Council Member Ude, to approve Items 3 through 9, and 11 through 16 of the consent calendar.

Motion passed by the following vote:

AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None

3. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR MARCH 2022
The City Council received and filed the Monthly Disbursements Report for the month of March 2022.

4. RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR FEBRUARY 2022 The City Council received and filed the Cash and Investment Report for the month of February 2022.

5. APPROVAL OF MINUTES
The City Council approved the minutes of the special meeting of March, 2022, the regular meeting of March 9, 2022, the special meeting of March 18, 2022, and the adjourned regular meeting and special meeting of March 25, 2022.

6. ADOPTION OF RESOLUTION NO. R-22-17 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361
The City Council adopted Resolution No. R-22-17 re-authorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.

7. UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC
The City Council received and filed the April 13, 2022 report on the City’s response to the COVID-19 Pandemic.

Page 685 of 1024 ends

8. APPROVAL OF RESOLUTION NO. R-22-11, ADOPTING THE CITY OF SAN MARINO 2022 INVESTMENT POLICY
The City Council adopted Resolution No. R-22-11, a Resolution of the City Council of the City of San Marino, California, Adopting the 2022 Investment Policy.

9. APPROVAL OF THE TRANSFER FROM GENERAL FUND RESERVE TO THE

CAPITAL PROJECTS FUND PER CITY APPROVED FINANCIAL POLICIES The City Council approved the transfer of $2,300,000 from General Fund Reserves to the Capital Projects Fund Reserves.

11.ADOPTION OF ORDINANCE NO. O-22-1388 (SECOND READING) AMENDING CHAPTER 17.02 REGARDING PROHIBITED ACTIVITIES IN

LACY PARK, INCLUDING SMOKING
The City Council waived full reading and adopted by title only, Ordinance No. O-22-1388 an Ordinance of the City Council of the City of San Marino, California Amending Chapter 17.02 pertaining to restrictions on activities in Lacy Park, including smoking.

12.ADOPTION OF ORDINANCE NO. O-22-1389 (SECOND READING) AN ORDINANCE UPDATING CHAPTERS 1.04, 1.06, AND 8.02 REGARDING

PUBLIC NUISANCES, ADMINISTRATIVE CITATIONS, AND ENFORCEMENT

OF CODE VIOLATIONS
The City Council waived full reading and adopted by title only, Ordinance No. O-22-1389 an Ordinance of the City Council of the City of San Marino, California amending Chapters 1.04,

1.06, and 8.02 regarding public nuisances, administrative citations, and enforcement of code violations.

13.APPROVAL OF THE LOS ANGELES COUNTY DEPARTMENT OF HEALTH

SERVICES AGREEMENT FOR MEASURE B ADVISORY BOARD FUNDING GRANT
The City Council authorized the City Manager to enter an agreement with the Los Angeles County Department of Public Health Services for the 2021 Measure B fund grant in an amount not to exceed $48,065; waive competitive bidding requirements and authorize the City Manager to enter into a purchase agreement with Republic EVS for one power load stretcher; and approve a Fiscal Year 2021-22 budget amendment of $47,269 to expenditure account 591-34-4613-9300 (Capitalized Equip-Vehicles) and a corresponding amendment to revenue accounts 591-00-3702-0000 (Reimbursements).

Page 686 of 1024 ends

14.APPROVAL OF $20,074 BUDGET AMENDMENT TO THE FIRE DEPARTMENT

MATERIAL & SUPPLIES DONATIONS FUND ACCOUNT
The City Council approved a Fiscal Year 2021-22 expenditure amendment of $20,074 to account 281-34-4367-0000 (Fire Donation Materials & Supplies) from the Department’s accumulated Donations Reserve Balance of $27,283.

15.AWARD OF BUS TRANSPORTATION SERVICES AGREEMENT TO MISSION SCHOOL TRANSPORTATION, INC. WITH A YEAR 1 CONTRACT AMOUNT OF $35,500
The City Council awarded a Professional Services Agreement in the amount of $35,500 to Mission School Transportation, Inc. for youth related bus transportation services for Year 1, with the City Manager being authorized to execute the agreement on behalf of the City, as well as four one-year contract extensions subject to satisfactory performance.

16.APPROVAL OF A MEMORANDUM OF UNDERSTANDING REGARDING THE

USE AND OPERATION OF THE OLD MILL BETWEEN THE CITY OF SAN

MARINO AND THE OLD MILL FOUNDATION
The City Council authorized the City Manager to execute an MOU with the Old Mill Foundation for the use and operation of the Old Mill.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
The following person(s) provided written communications or public writings:
- None

PUBLIC COMMENTS
The following person(s) provided comment:
- Jennifer Tang

FUTURE AGENDA ITEMS
The following item(s) were requested:
- None

ADJOURNMENT
Mayor Jakubowski adjourned the meeting at 7:43 p.m. in honor of Kenneth Veronda.

CHRISTINA BAKER

CITY CLERK

Page 687 of 1024 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 688 of 1024 ends

MINUTES

SPECIAL MEETING

OF THE SAN MARINO CITY COUNCIL
FRIDAY, APRIL 22, 2022 AT 8:30 A.M.

CALL TO ORDER: Mayor Jakubowski called the special meeting to order at 8:30 a.m. in the San Marino Center, located at 1800 Huntington Drive, San Marino, California 91108.

PLEDGE OF ALLEGIANCE: Mayor Jakubowski led the Pledge of Allegiance.

ROLL CALL: PRESENT: Council Member Huang (arrived at 8:33 a.m.), Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

NEW BUSINESS

1. APPROVAL OF A TEMPORARY SECURITY OFFICER CONTRACT SAFETY

PROGRAM AND AUTHORIZATION FOR THE CITY MANAGER TO ENTER

INTO AN AGREEMENT WITH THE SELECTED VENDOR
Police Chief Incontro presented the staff report.

The following person(s) provided comment:
- None
Council Member Shepherd Romey moved, seconded by Vice Mayor Talt, to authorize the City Manager to select a vendor and enter into a not-to-exceed three-year contract for the next three years (as needed), subject to final language approval by the Police Chief and City Attorney, and appropriate up to $340,600 from General Fund Reserves each month for the remainder of this fiscal year as needed to account 103-30-4150-0000 (Other Contract Services).

Motion passed by the following vote:

AYES: Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: Council Member Huang
ABSTAIN: None
ABSENT: None

Page 689 of 1024 ends

2. PRESENTATION OF FY 2022-23 PROPOSED OPERATING BUDGET BY

DEPARTMENT
City Manager Marlowe and Finance Director Chung gave opening remarks.

The following person(s) provided comment:
- None
The City Council gave staff direction on the FY 2022-23 proposed operating budget by department.

Mayor Jakubowski recessed the meeting at 10:12 a.m. and reconvened the meeting at 10:17 a.m.

Council Member Ude left the meeting at 11:17 a.m.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS
The following person(s) provided written communications or public writings:
- None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

ADJOURNMENT
Mayor Jakubowski adjourned the meeting at 11:26 a.m.

CHRISTINA BAKER

CITY CLERK

Page 690 of 1024 ends

MINUTES

ADJOURNED REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL
FRIDAY, APRIL 29, 2022 AT 8:30 A.M.

CALL TO ORDER: Mayor Jakubowski called the adjourned regular to order at 8:30 a.m. in the San Marino Center, located at 1800 Huntington Drive, San Marino, California 91108.

PLEDGE OF ALLEGIANCE: Mayor Jakubowski led the Pledge of Allegiance.

ROLL CALL: PRESENT: Council Member Huang (arrived at 8:33 a.m.), Council Member Shepherd Romey, Council Member Ude (via teleconference), Vice Mayor Talt, and Mayor Jakubowski
ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

MOTION TO WAIVE FURTHER READINGS
Vice Mayor Talt moved, seconded by Council Member Huang, to waive the reading of the entire text of the ordinances or resolutions.

Motion passed by the following vote:

AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None

NEW BUSINESS

1. ADOPTION OF ORDINANCE NO. O-22-1387 (SECOND READING)

AMENDING THE CITY CODE TO ALIGN BOARD AND COMMISSION TERM

START DATES, ADJUST BOARD AND COMMISSION MEETING TIMES, AND

ELIMINATE THE ALTERNATE POSITIONS FOR THE PUBLIC SAFETY COMMISSION; AND APPROVAL OF RESOLUTION NO. R-22-10, ADJUSTING

MEETING DATES AND START TIMES FOR ADVISORY BODIES
City Clerk Baker presented the staff report.

The following person(s) provided comment:
- None
Council Member Shepherd Romey moved, seconded by Council Member Huang, to waive full

Page 691 of 1024 ends

reading and adopt by title only, Ordinance No. O-22-1387 an Ordinance of the City Council of the City of San Marino Amending the City Code to Align Board and Commission Term Start Dates, Adjust Board and Commission Meeting Times, and Eliminate the Alternate Positions for the Public Safety Commission; and approve Resolution No. R-22-10.

Motion passed by the following vote:

AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None

2. APPROVAL OF AGREEMENT AMENDMENT NO. 4 WITH ITERIS FOR THE CITYWIDE TRAFFIC CIRCULATION STUDY THROUGH APRIL 30, 2023 Interim Parks and Public Works Director Newman presented the staff report.

The following person(s) provided comment:
- None
Vice Mayor Talt moved, seconded by Council Member Shepherd Romey, to approve Amendment No. 4 to the professional services agreement with Iteris, which will extend the agreement through April 30, 2023, for the completion of the citywide traffic circulation study, and authorize the City Manager to execute the amendment on behalf of the City.

Motion passed by the following vote:

AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None

3. PRESENTATION OF THE FY 2022-23 PROPOSED OPERATING BUDGET BY

DEPARTMENT (FIRE, COMMUNITY SERVICES, AND POSSIBLE CONTINUED DISCUSSION OF OTHER DEPARTMENTS) AND THE PROPOSED PHASE 3

OF RE-ENVISIONED RECREATION PROGRAM PLAN
City Manager Marlowe and Finance Director Chung gave opening remarks.

The following person(s) provided comment:
- Steve Domier
Mayor Jakubowski recessed the meeting at 9:59 a.m. and reconvened the meeting at 10:10 a.m.

The City Council gave staff direction on the FY 2022-23 proposed operating budget by department (Fire and Community Services).

Page 692 of 1024 ends

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS
The following person(s) provided written communications or public writings:
- None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

FUTURE AGENDA ITEMS
The following item(s) were requested:
- None
At 10:47 a.m. the City Council recessed to closed session.

CLOSED SESSION
At 10:55 a.m. the City Council reconvened in closed session to discuss the following items:

4. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Manager

5. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Mayor Jakubowski recessed the meeting at 11:47 a.m. and reconvened the meeting at 11:57 a.m.

At 12:39 p.m. the City Council reconvened to open session.

CLOSED SESSION REPORT
On Item 4: There was no reportable action.

On Item 5: The City Council unanimously (5-0) designated the City Manager as the lead negotiator for the City.

ADJOURNMENT
Mayor Jakubowski adjourned the meeting at 12:40 p.m.

CHRISTINA BAKER

CITY CLERK

Page 693 of 1024 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 694 of 1024 ends

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Safe Community
• Fiscally Responsible and Transparent City Government

BACKGROUND
The State of California, the County of Los Angeles and the City have proclaimed the existence of a state of emergency as a result of the threat of COVID-19. In an effort to reduce the spread of COVID-19 at public meetings, the Governor of California issued executive orders that authorize legislative bodies to hold public meetings via teleconferencing (including virtually via Zoom, etc.) without compliance with certain noticing and access requirements required by the California Brown Act (Brown Act).

During the COVID-19 pandemic, the City has conducted limited in-person public meetings while also offering teleconference accessibility to members of the public, City Council, members of City boards and commissions, City staff and consultants. The executive orders authorizing such hybrid meetings lapsed on September 30, 2021, replaced with legislation in the form of Assembly Bill 361 (AB 361).

AB 361 was signed into law by the Governor on September 16, 2021, which went into effect immediately as urgency legislation (codified under Government Code § 54953), and waived certain provisions of the Brown Act in order to allow local agencies to continue to meet remotely. Specifically, the bill allows remote teleconference flexibility, but only when there is a state of emergency that makes it unsafe to meet in person.

In addition, AB 361 adds new procedures and clarifies the requirements for conducting remote meetings, including the following:

TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Christina Baker, City Clerk
DATE: May 11, 2022
SUBJECT: ADOPTION OF RESOLUTION NO. R-22-21 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

Page 695 of 1024 ends

• Public Comment Opportunities in Real Time – a legislative body that meets remotely pursuant to AB 361 must allow members of the public to access the meeting via a call-in option or an internet-based service option, and the agenda for the remote meeting must provide an opportunity for members of the public to directly address the body in real time. A legislative body cannot require public comments to be submitted in advance of the meeting.
• No Action During Disruptions – in the event of a disruption that prevents the local agency from broadcasting the remote meeting, or in the event of a disruption within the local agency’s control that prevents members of the public from offering public comments using the call-in option or internet-based service option, AB 361 prohibits the legislative body from taking any further action on items appearing on the meeting agenda until public access is restored.
• Periodic Findings – Government Code § 54953(e)(B) requires the legislative body to hold a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risk to the health or safety of attendees.

The City Council made the above findings through Resolution No. R-21-22 at the October 13, 2021 City Council meeting. Council must also make these findings every 30 days thereafter, in order to continue to allow teleconference accessibility for conducting public meetings (Government Code § 54953(e)(3)). Council has re-affirmed the findings through the below resolutions:
• Resolution No. R-21-24 – November 10, 2021 City Council Meeting; • Resolution No. R-21-31 – December 8, 2021 City Council Meeting; • Resolution No. R-21-33 – December 15, 2021 Special City Council Meeting; • Resolution No. R-22-01 – January 12, 2022 City Council Meeting; • Resolution No. R-22-04 – February 9, 2022 City Council Meeting; • Resolution No. R-22-09 – March 9, 2022 City Council Meeting; • Resolution No. R-22-13 – March 18, 2022 Special City Council Meeting; and • Resolution No. R-22-17 – April 13, 2022 City Council Meeting.

AB 361 will sunset on January 1, 2024.

DISCUSSION
The City has already implemented the above stated requirements for conducting public meetings and is in full compliance with AB 361, thus there will be no change of the currently established procedures. In addition to the ability to attend public meetings in-person, teleconference accessibility via call-in option or an internet-based service option (via the Zoom Webinars platform) is listed on the published agenda for each meeting as well as on the City’s website. The City monitors attendance via teleconference as well as email correspondence (as published on the agenda) throughout each public meeting and provides access for public comment opportunities in real time both verbally and in writing.

Page 696 of 1024 ends

The enclosed Resolution makes the required findings under AB 361, and if adopted, it will allow the City to continue to offer teleconference accessibility for public meetings, to help mitigate the spread of COVID-19, as well as during other state-proclaimed emergencies, such as earthquakes or wildfires, where physical attendance may present a risk.

The resolution also directs staff to agendize for Council consideration no less than every 30 days the need to continue to utilize teleconferenced meetings pursuant to AB 361.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney has reviewed and approved the staff report as to legal form.

RECOMMENDATION
Staff recommends the City Council adopt Resolution No. R-22-21. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-22-21 re-authorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.”

ATTACHMENTS

1. Resolution No. R-22-21

Page 697 of 1024 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 698 of 1024 ends

RESOLUTION NO. R-22-21

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
MARINO, RE-AUTHORIZING THE CITY COUNCIL, AND THE CITY’S

BOARDS AND COMMISSIONS TO IMPLEMENT TELECONFERENCE

ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS
PURSUANT TO AB 361
WHEREAS, on March 4, 2020, the Governor of California proclaimed a State of Emergency to exist in California as a result of the threat of novel coronavirus disease 2019 (COVID-19); and WHEREAS, on March 4, 2020, the County of Los Angeles declared a local health emergency as a result of the threat of COVID-19; and
WHEREAS, on March 17, 2020, the San Marino City Council adopted Resolution No. R-20-09, proclaiming a local emergency, due to the threat of the existence and spread of COVID-19; and WHEREAS, on March 17, 2020, the Governor of California executed Executive Order N-29-20 which suspended and modified specified provisions in the Ralph M. Brown Act (Government Code Section § 54950 et seq.) and authorized local legislative bodies to hold public meetings via teleconferencing and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to observe and address the local legislative body; and WHEREAS, on June 11, 2021, the Governor of California executed Executive Order N-08-21 which extended the provisions of Executive Order N-29-20 concerning teleconference accommodations for public meetings through September 30, 2021; and WHEREAS, on September 16, 2021, the Governor of California signed into law Assembly Bill 361 amending Government Code § 54953 and providing alternative teleconferencing requirements to conduct public meetings during a proclaimed state of emergency; and WHEREAS, AB 361 imposes requirements to ensure members of the public are able to attend and participate in public meetings conducted via teleconference, including:
• Notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internet-based service option;
• The legislative body shall take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored; • Prohibits the legislative body from requiring public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for members of the public to address the legislative body and offer comments in real time;

Page 699 of 1024 ends

• Prohibits the legislative body from closing the public comment period until the public comment period has elapsed or until a reasonable amount of time has elapsed; and WHEREAS, the City has already implemented and is in full compliance with the requirements listed above when conducting public meetings via teleconference, which are now codified in Government Code § 54953(e)(2)(B-G); and
WHEREAS, pursuant to Government Code § 54953(e)(B), the legislative body shall hold a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health and safety of attendees. The City Council must make these findings no later than 30 days after the first teleconferenced meeting is held pursuant to AB 361 after September 30, 2021, and must also make these findings every 30 days thereafter, in order to continue to allow teleconference accessibility for conducing public meetings; and
WHEREAS, incidents of new cases, hospitalizations and deaths associated with COVID-19 continue to be at rates for which federal, state and local officials recommend or require health precautions be taken, including, but not limited to, masking, limiting prolonged interior exposure to other individuals, limiting the size of gatherings indoors, and, for those with compromised health conditions or those without vaccines, limiting attendance at functions indoors.

THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California, as follows:

SECTION 1. The City Council hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the City Council.

SECTION 2. The City of San Marino continues to follow safety measures in response to COVID19 as ordered or recommended by the Centers for Disease Control and Prevention (CDC), California Department of Public Health (DPH), and/or County of Los Angeles, as applicable.

Based upon that guidance, in person attendance indoors at public meetings continues to present a health risk for certain segments of the San Marino population, necessitating teleconferencing to allow for meaningful public participation options for all San Marino constituents.

SECTION 3. The City Council hereby declares that, pursuant to the findings listed in this Resolution, the City Council and the City’s boards and commissions are authorized to continue utilizing teleconferencing accessibility to conduct public meetings pursuant to AB 361 and Government Code § 54953, as amended thereby.

SECTION 4. The City staff is directed to agendize for Council consideration no less than every 30 days consideration of the need to continue with teleconferenced meetings as allowed by AB 361.

SECTION 5. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining

Page 700 of 1024 ends

portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.

SECTION 5. Effective Date: This Resolution shall become effective immediately upon adoption.

PASSED, APPROVED AND ADOPTED, at a meeting of the City Council of the City of San Marino, California, on this 11
th day of May, 2022.

SUSAN JAKUBOWSKI, MAYOR

ATTEST:

CHRISTINA BAKER, CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Christina Baker, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-22-21 was adopted by the City Council of the City of San Marino at a regular meeting held on the 11
th day of May, 2022, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

CHRISTINA BAKER, CITY CLERK

CITY OF SAN MARINO

Page 701 of 1024 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 702 of 1024 ends

BACKGROUND
On March 17, 2020, the City Council proclaimed a local emergency due to the COVID-19 pandemic. The federal government, State of California, Los Angeles County Board of Supervisors, and the Los Angeles County Health Officer have also declared public health emergencies. On March 19, 2020, both the County and State issued “Stay at Home” orders. Over the past year, modifications to these orders have been announced gradually.

Most recently, on Friday, March 4, LA County Department of Health updated their Health Order regarding masks to change the requirement for indoor masking to recommended, but not mandatory, masking indoors. Effective March 8, the City changed masking requirements in City facilities to align with this order and masks are now optional for City staff and patrons.

DISCUSSION
COVID-19 Response Update
The City has made every effort to provide a coordinated response to ensure resident and employee safety while still providing essential City services. While our overall response efforts have been managed by the City Manager’s Office and the Fire Department, each City department has played an active role in the development and execution of new policies and procedures, both in response to orders from the County Health Officer and the State of California and based on the specific needs of our own community. The City’s Executive Team continues to meet TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Mario Rueda, Fire Chief
Paul Chung, Finance Director
Nicole Cuadras, Community Engagement Manager
DATE: May 11, 2022
SUBJECT: UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

Page 703 of 1024 ends

frequently to coordinate efforts, update each other on conversations with other agencies, discuss necessary changes or adaptations to our City services and procedures, and proactively plan for the weeks and months ahead.

On March 17, 2020, the San Marino City Council approved Resolution No. R-20-09, proclaiming the existence of a local emergency concerning the COVID-19 virus. On July 14, 2021, the City Council revisited this proclamation and directed staff to schedule the local state of emergency for periodic review by the City Council. The City of San Marino continues to operate under that proclamation of local emergency. Conventional emergency management favors not terminating a state of local emergency unless it is certain that it will not be needed. Establishing such certainty during this emergency has been particularly difficult, especially since the COVID-19 pandemic contains elements of novelty where well-established decision points for action do not exist.

Since our last report on March 9, 2022, the following updates have occurred:
• As of April 30, 2022, the City of San Marino has 1471 COVID cases, an increase of 4.4% (62 cases) since March 1, 2022.
• The Los Angeles County Department of Health continues to recommend vaccines as the best way to prevent severe illness and hospitalization. As of April 30, 2022, 93.6% of San Marino residents age 5 and older have been fully vaccinated. 93.1% of residents age 12 and older have received a vaccine booster.
• The City monitors information from the Los Angeles Department of Public Health and the Center for Disease Control and Prevention (CDC) regarding the Omicron variant. It will provide information to residents as it becomes available. Weekly COVID-19 community updates have continued.
• Masking is recommended in City facilities.
• The Los Angeles County Department of Health has issued a Health Officer Order to recommend, but not require, masks indoors.
• The City of San Marino’s vaccine mandate is in place for all non-sworn civilian employees (unrepresented and represented), as well as sworn members of the San Marino Fire Department.
• The Fire Department continues to manage the City’s Emergency Operations Center (EOC) and coordinate with the City’s Disaster Management Area and Los Angeles County. The Resident Support Hotline in the EOC provides a lifeline for residents in need of critical supplies and information.
• The City’s EOC remains open during business hours at Level 3; this level provides regular monitoring of information briefs and reporting to the County and State on the City’s COVID response, monitoring PPE for City Departments and prepare documentation for

Page 704 of 1024 ends

cost recovery. The EOC monitors critical updates regarding the COVID virus and the City’s response.
• As of March 31 2022, Recreation revenues are $342,539. This time last year, Recreation revenues were $97,189. Year-To-Date, Recreation revenues are approximately up 200% compared to the previous year.

COVID-19 Financial Update
As of March 30, 2022, the City has incurred $22,934 of new expenses in materials & supplies and personnel expenditures related to COVID-19 since the last City Council update. The City now has expended a total of $529,447 since the emergency was declared. Attachment I of the staff report includes the expenditures by line item. These expenditures utilized the proper procurement process and are within the City Manager’s regular purchasing authority for purchases under $30,000. The table breaks out expenses already reported to City Council and new costs.

FISCAL IMPACT AND PROCUREMENT REVIEW
There is no fiscal impact or procurement review at this time.

LEGAL REVIEW
N/A

RECOMMENDATION
Staff recommends that the City Council receive and file this report. If the City Council concurs with the staff’s recommendation, an appropriate motion would be:
“I move to receive and file the May 11, 2022 report on the City’s response to the COVID-19 Pandemic.”

ATTACHMENTS
I. COVID-19 Expenses

Page 705 of 1024 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 706 of 1024 ends

Costs Date Vendor Description Expense Type
$ 3,136 03/25/2020 Life-Assist Inc COVID-19 Supplies Reported to CC 4/08/2020 $ 1,270 03/25/2020 Life-Assist Inc COVID-19 Supplies Reported to CC 4/08/2020 $ 170 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/27/20 Reported to CC 4/24/2020 $ 367 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/18/20 Reported to CC 4/24/2020 $ 180 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/26/20 Reported to CC 4/24/2020 $ 246 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/20/20 Reported to CC 4/24/2020 $ 264 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/30/20 Reported to CC 4/24/2020 $ 170 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/24/20 Reported to CC 4/24/2020 $ 170 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/23/20 Reported to CC 4/24/2020 $ 170 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/25/20 Reported to CC 4/24/2020 $ 455 04/10/2020 Life-Assist Inc Covid-19 Supplies Reported to CC 4/24/2020 $ 77 04/10/2020 Life-Assist Inc Covid-19 Supplies Reported to CC 4/24/2020 $ 318 04/10/2020 Life-Assist Inc Covid-19 Supplies Reported to CC 4/24/2020 $ 66 04/10/2020 Life-Assist Inc Covid -19 Supplies Reported to CC 4/24/2020 $ 191 04/10/2020 Life-Assist Inc Covid-19 Supplies Reported to CC 4/24/2020 $ 105 04/10/2020 Life-Assist Inc Covid-19 Supplies Reported to CC 4/24/2020 $ 336 04/10/2020 Lionheart Safety LLC Face Masks & Isolation Gowns - Covid-19 Supplies Reported to CC 4/24/2020 $ 65 04/22/2020 AT&T Mobility Monthly Hotspot Fees- 3/3/20-4/2/20 ( Non-Uniforms ) Reported to CC 5/13/2020 $ 55 04/22/2020 AT&T Mobility Monthly Hotspot Fee 3/3/20-4/2/20 ( Uniforms ) Reported to CC 5/13/2020 $ 368 04/22/2020 Language Network, Inc. Chinese Translation- COVID-19 Updates 4/2/20 Reported to CC 5/13/2020 $ 193 04/22/2020 Language Network, Inc. Chinese Translation- COVID-19 Updates 4/6/20 Reported to CC 5/13/2020 $ 350 04/22/2020 Life-Assist Inc Supplies- COVID -19 Reported to CC 5/13/2020 $ 82 04/22/2020 Life-Assist Inc Supplies- COVID -19 Reported to CC 5/13/2020 $ 318 04/22/2020 Life-Assist Inc Supplies- COVID -19 Reported to CC 5/13/2020 $ 601 04/22/2020 Veritiv Operating Company Supplies- COVID-19 Reported to CC 5/13/2020 $ 225 04/22/2020 IntelesysOne Installation of ID Card Printer Reported to CC 5/13/2020 $ 609 04/22/2020 IntelesysOne Setup Zoom Meeting for CC Meeting Reported to CC 5/13/2020 $ 79 04/30/2020 U.S. Bank Amazon- Spray Head Bottles Reported to CC 5/13/2020 $ 657 04/30/2020 U.S. Bank Costco-Paper Towels Reported to CC 5/13/2020 $ 2 04/30/2020 U.S. Bank Dollar Tree- Plastic Bags for Police COVID-19 Kits Reported to CC 5/13/2020 $ 29 04/30/2020 U.S. Bank Cal Oaks Pharmacy - Purell Wipes & Rubbing Alcohol - PD Reported to CC 5/13/2020 $ 68 04/30/2020 U.S. Bank Ace Hardware- Supplies - Transport COVID-19 Patient for R7Reported to CC 5/13/2020 $ 109 04/30/2020 U.S. Bank Staples-Germicidal Wipes-PD Reported to CC 5/13/2020 $ 150 04/30/2020 U.S. Bank Zoom- Telecommunication Software Program P.Chung Reported to CC 5/13/2020 $ 127 04/30/2020 U.S. Bank Zoom- Telecommunication Software Program M.Throne Reported to CC 5/13/2020 $ 150 04/30/2020 U.S. Bank Zoom- Telecommunication Software Program A.Fowler Reported to CC 5/13/2020 $ 127 04/30/2020 U.S. Bank Zoom- Telecommunication Software Program S.Pilch Reported to CC 5/13/2020 $ 243 05/08/2020 Bishop Company Air Masks Reported to CC 6/8/2020 $ 1,880 05/08/2020 Dr. Detail P.H,D Wash & Sanitize Patrol Vehicles Reported to CC 6/8/2020 $ 56 05/08/2020 FedEx Customs Charges on Thermometers Reported to CC 6/8/2020 $ 269 05/08/2020 Language Network, Inc. Chinese Translation - COVID-19 Update 4/13/20 Reported to CC 6/8/2020 $ 170 05/08/2020 Language Network, Inc. Chinese Translation - COVID-19 Update 4/10/20 Reported to CC 6/8/2020 $ 304 05/08/2020 Language Network, Inc. Chinese Translation - COVID-19 Update 4/9/20 Reported to CC 6/8/2020 $ 299 05/08/2020 Language Network, Inc. Chinese Translation - COVID-19 Update 4/16/20 Reported to CC 6/8/2020 $ 170 05/08/2020 Language Network, Inc. Chinese Translation - COVID-19 Update 4/23/20 Reported to CC 6/8/2020 $ 159 05/08/2020 Life-Assist Inc Latex Gloves Reported to CC 6/8/2020 $ 1,111 05/08/2020 Life-Assist Inc Latex Gloves Reported to CC 6/8/2020 $ 1,384 05/08/2020 Life-Assist Inc 10 Infrared Thermometers Reported to CC 6/8/2020 $ 27 05/08/2020 Life-Assist Inc COVID-19 Supplies Reported to CC 6/8/2020 $ (55) 05/08/2020 Veritiv Operating Company Credit Reported to CC 6/8/2020 $ 947 05/08/2020 IntelesysOne City Council Meeting AV Setup 4/8/20 Reported to CC 6/8/2020 $ 494 05/08/2020 IntelesysOne City Council Meeting AV Setup 4/24/20 Reported to CC 6/8/2020 $ 60 05/22/2020 AT&T Mobility Mobile Hotspots Service April 2020 (Uniform) Reported to CC 6/8/2020 Materials & Supplies Expenses

Page 707 of 1024 ends

$ 70 05/22/2020 AT&T Mobility Mobile Hotspots Service April 2020 ( Non- Uniform) Reported to CC 6/8/2020 $ 1,620 05/22/2020 Decon7 Systems, LLC Disinfectant Spray - COVID -19 Reported to CC 6/8/2020 $ 810 05/22/2020 Decon7 Systems, LLC Disinfectant Spray - COVID -19 Reported to CC 6/8/2020 $ 3,100 05/22/2020 Dr. Detail P.H,D Sanitize Interiors of Police Vehicles April 2020 Reported to CC 6/8/2020 $ 354 05/22/2020 Language Network, Inc. Chinese Translation COVID-19 Update 5/4/20 Reported to CC 6/8/2020 $ 170 05/22/2020 Language Network, Inc. Chinese Translation COVID-19 Update 4/30/20 Reported to CC 6/8/2020 $ 318 05/22/2020 Life-Assist Inc Latex Gloves Reported to CC 6/8/2020 $ 68 05/22/2020 SCW Impact LLC SMS Text 4/16/20-5/15/20 Reported to CC 6/8/2020 $ 69 05/28/2020 U.S. Bank Home Depot- EOC Surge Protectors - COVID-19 Reported to CC 6/8/2020 $ 825 05/28/2020 U.S. Bank Condor Elite - Washable Uniform - PD Reported to CC 6/8/2020 $ 16 05/28/2020 U.S. Bank Costco- COVID 19- Supplies Reported to CC 6/8/2020 $ 80 05/28/2020 U.S. Bank Smart n Final- Bleach & Spray Bottle - COVID -19 Reported to CC 6/8/2020 $ 498 05/28/2020 U.S. Bank Home Depot- RA791 Decon Supplies - COVID 19 Reported to CC 6/8/2020 $ 319 05/28/2020 U.S. Bank Home Depot- Cleaning Supplies -COVID-19 Reported to CC 6/8/2020 $ 13 05/28/2020 U.S. Bank Ralphs- Laundry Detergent-Wash Solid Uniforms-COVID19 Reported to CC 6/8/2020 $ 47 05/28/2020 U.S. Bank Trader Joes - Groceries for Seniors-COVID 19 Reported to CC 6/8/2020 $ 104 05/28/2020 U.S. Bank Amazon-Spray Bottles for Disinfectant Spray- COVID 19 Reported to CC 6/8/2020 $ 76 05/28/2020 U.S. Bank Ralphs - Groceries for Seniors-COVID19 Reported to CC 6/8/2020 $ 415 05/28/2020 U.S. Bank Home Depot- Build Parts for Disinfectant Sprayer - COVID 19 Reported to CC 6/8/2020 $ 986 05/28/2020 U.S. Bank Curvy Sense - Cloth Mask (200) -COVID 19 Reported to CC 6/8/2020 $ 23 05/28/2020 U.S. Bank Ralphs- Bleach- COVID 19 Reported to CC 6/8/2020 $ 3,841 05/28/2020 U.S. Bank Condor Elite - Washable Uniforms - PD Reported to CC 6/8/2020 $ 890 05/28/2020 U.S. Bank Amazon- Infrared Forehead Thermometer- COVID-19 Reported to CC 6/8/2020 $ 8 05/28/2020 U.S. Bank Ralphs- Soap -COVID 19 Reported to CC 6/8/2020 $ 493 05/28/2020 U.S. Bank Curvy Sense - Cloth Mask9 (100) COVID 19 Reported to CC 6/8/2020 $ 18 05/28/2020 U.S. Bank Home Depot- D7 Sprayer - COVID 19 Reported to CC 6/8/2020 $ 126 05/28/2020 U.S. Bank Costco- Soap & Hand Lotion- COVID-19 Reported to CC 6/8/2020 $ 26 05/28/2020 U.S. Bank Ralphs- Groceries for Seniors-COVID 19 Reported to CC 6/8/2020 $ 150 05/28/2020 U.S. Bank Zoom- Telecommunication Software P&B Dept Reported to CC 6/8/2020 $ 150 05/28/2020 U.S. Bank Zoom- Telecommunications Software - Rec Dept Reported to CC 6/8/2020 $ 127 05/28/2020 U.S. Bank Zoom- Telecommunication Software -FD Reported to CC 6/8/2020 $ 438 05/28/2020 U.S. Bank Amazon- Aluminum Multi Port Adapters - COVID-19 Reported to CC 6/8/2020 $ 150 05/28/2020 U.S. Bank Zoom- Meeting Software - PD Reported to CC 6/8/2020 $ 209 05/28/2020 U.S. Bank Amazon- EMeet Conference Speaker -CM Reported to CC 6/8/2020 $ 501 06/05/20 Life-Assist Inc Parallax Eyewear Reported to CC 7/8/20 $ 306 06/05/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/14/20 Reported to CC 7/8/20 $ 1,675 06/05/20 Life-Assist Inc Latex Gloves Reported to CC 7/8/20 $ 835 06/05/20 Decon7 Systems, LLC Disinfectant Spray - COVID -19 Reported to CC 7/8/20 $ 126 06/05/20 Extreme Safety, Inc. Hydrogen Peroxide Reported to CC 7/8/20 $ 335 06/05/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/7/20 Reported to CC 7/8/20 $ 1,132 06/05/20 Life-Assist Inc Latex Gloves & Disinfectant Wipes Reported to CC 7/8/20 $ 170 06/05/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/15/20 Reported to CC 7/8/20 $ 383 06/05/20 Life-Assist Inc Parallax Eyewear Reported to CC 7/8/20 $ 94 06/05/20 Life-Assist Inc Goggle Eyewear Reported to CC 7/8/20 $ 170 06/19/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/29/20 Reported to CC 7/8/20 $ 323 06/19/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/27/20 Reported to CC 7/8/20 $ 175 06/19/20 Dynamic Building Maintenance Additional Cleaning & Sanitize Police Dispatch May 2020 Reported to CC 7/8/20 $ 355 06/19/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/21/20 Reported to CC 7/8/20 $ 170 06/19/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/28/20 Reported to CC 7/8/20 $ 494 06/05/20 IntelesysOne City Council Meeting AV Setup 5/13/20 Reported to CC 7/8/20 $ 494 06/19/20 IntelesysOne City Council Meeting AV Setup 5/29/20 Reported to CC 7/8/20 $ 494 06/19/20 IntelesysOne City Council Meeting AV Setup 6/5/20 Reported to CC 7/8/20 $ 22 06/30/20 U.S. Bank Home Depot- D7 Sprayer Supplies Reported to CC 9/9/20 $ 10 06/30/20 U.S. Bank Smart n Final - Plastic Bags for D7 Sprayer Reported to CC 9/9/20 $ (174) 06/30/20 U.S. Bank Home Depot- Credit Reported to CC 9/9/20 $ 47 06/30/20 U.S. Bank Home Depot- D7 Sprayer Parts Reported to CC 9/9/20

Page 708 of 1024 ends

$ (50) 06/30/20 U.S. Bank Harbor Freight- Credit-Diesel Pump Reported to CC 9/9/20 $ 106 06/30/20 U.S. Bank Amazon- Infrared Digital Thermometer Reported to CC 9/9/20 $ 45 06/30/20 U.S. Bank Ralphs-Senior Groceries Deliver Reported to CC 9/9/20 $ 534 06/30/20 U.S. Bank Amazon- Portable Speaker for Holding Meeting-CM Reported to CC 9/9/20 $ 106 06/30/20 U.S. Bank Amazon- Infrared Digital Thermometer Reported to CC 9/9/20 $ 76 06/30/20 U.S. Bank Ralphs-Senior Groceries Deliver Reported to CC 9/9/20 $ 14 06/30/20 U.S. Bank Amazon- Audio Cable for City Council Meeting Reported to CC 9/9/20 $ 521 06/30/20 U.S. Bank Home Depot- D7 Sprayer Parts Reported to CC 9/9/20 $ 246 06/30/20 U.S. Bank Grainger- D7 Sprayer Supplies Reported to CC 9/9/20 $ (50) 06/30/20 U.S. Bank Harbor Freight- Credit Diesel Barrel Pump Reported to CC 9/9/20 $ 220 06/30/20 U.S. Bank Home Depot- Compressor & Goggles Reported to CC 9/9/20 $ (250) 06/30/20 U.S. Bank Amazon- Credit Reported to CC 9/9/20 $ 7 06/30/20 U.S. Bank Target- D7 Sprayer Supplies Reported to CC 9/9/20 $ 205 06/30/20 U.S. Bank Harbor Freight- 4 Diesel Barrel Pumps Reported to CC 9/9/20 $ (33) 06/30/20 U.S. Bank Harbor Freight- Credit D7 Sprayer Reported to CC 9/9/20 $ 931 06/30/20 U.S. Bank Curvy Sense - 200 Face Masks for Seniors Reported to CC 9/9/20 $ 47 06/30/20 U.S. Bank Ralphs-Senior Groceries Deliver Reported to CC 9/9/20 $ 108 06/30/20 U.S. Bank Grainger - D7 Sprayer Parts Reported to CC 9/9/20 $ 62 06/30/20 U.S. Bank Walgreens- Senior Groceries Deliver Reported to CC 9/9/20 $ 8 06/30/20 U.S. Bank Smart n Final - Measuring Cups & Spoon for D7 Sprayer Reported to CC 9/9/20 $ 1,874 06/30/20 U.S. Bank Sky Blueprint & Supplies- Signs Reported to CC 9/9/20 $ 129 06/30/20 U.S. Bank Grainger - D7 Sprayer Supplies Reported to CC 9/9/20 $ 12 06/30/20 U.S. Bank Amazon- Audio Cable for City Council Meeting Reported to CC 9/9/20 $ 28 06/30/20 U.S. Bank Ganahl- D7 Sprayer Parts Reported to CC 9/9/20 $ 83 06/30/20 U.S. Bank Walgreens- Senior Groceries Deliver Reported to CC 9/9/20 $ 170 06/30/20 U.S. Bank Home Depot- D7 Sprayer Supplies Reported to CC 9/9/20 $ 48 06/30/20 U.S. Bank Harbor Freight- D7 Sprayer Reported to CC 9/9/20 $ 15 06/30/20 U.S. Bank Smart n Final - D7 Sprayer Supplies Reported to CC 9/9/20 $ 26 06/30/20 U.S. Bank Amazon- Audio Cable for City Council Meeting Reported to CC 9/9/20 $ 60 06/30/20 AT&T Mobility Mobile Hotspots Service May 2020 (Uniform) Reported to CC 9/9/20 $ 70 06/30/20 AT&T Mobility Mobile Hotspots Service May 2020 (Non- Uniform) Reported to CC 9/9/20 $ 60 06/30/20 AT&T Mobility Mobile Hotspots Service June 2020 (Uniform) Reported to CC 9/9/20 $ 70 06/30/20 AT&T Mobility Mobile Hotspots Service June 2020 (Non- Uniform) Reported to CC 9/9/20 $ 125 06/30/20 City Employee COVID-19 Test Reimbursement Reported to CC 9/9/20 $ 170 06/30/20 Language Network, Inc. Chinese Translation-COVID-19 Updates Reported to CC 9/9/20 $ 170 06/30/20 Language Network, Inc. Chinese Translation-COVID-19 Updates Reported to CC 9/9/20 $ 135 06/30/20 Language Network, Inc. Chinese Translation-COVID-19 Updates Reported to CC 9/9/20 $ 175 06/30/20 Language Network, Inc. Chinese Translation - COVID -19 Update Reported to CC 9/9/20 $ 170 06/30/20 Language Network, Inc. Chinese Translation - COVID -19 Update 6/30/20 Reported to CC 9/9/20 $ 59 06/30/20 SCW Impact LLC COVID - 19 (7,340 Texts Sent & Received) 5/16-6/15/20 Reported to CC 9/9/20 $ 88 06/30/20 U.S. Bank Practicon-Disposable Keyboard Sleeves Reported to CC 9/9/20 $ 29 06/30/20 U.S. Bank Ralphs- Groceries for Senior Reported to CC 9/9/20 $ 57 06/30/20 U.S. Bank Amazon- Hand Sanitizer- Various Locations Reported to CC 9/9/20 $ 210 06/30/20 U.S. Bank Amazon- 4 Outdoor Umbrellas in Front of City Hall - Line Reported to CC 9/9/20 $ 471 06/30/20 U.S. Bank Sky Blue Prints- City Hall Floor Decal for COVID 19 Reported to CC 9/9/20 $ 30 06/30/20 U.S. Bank Ralph- Groceries for Seniors Reported to CC 9/9/20 $ 74 06/30/20 U.S. Bank Amazon- Hand Sanitizer Dispenser - Various Locations Reported to CC 9/9/20 $ 41 06/30/20 U.S. Bank Ralph-- Groceries for Senior Reported to CC 9/9/20 $ 112 06/30/20 U.S. Bank Amazon- Hand Sanitizer- Various Locations Reported to CC 9/9/20 $ 87 06/30/20 U.S. Bank Ace Hardware- Parts for Covid 19 D7 Sprayer Reported to CC 9/9/20 $ 468 06/30/20 U.S. Bank Amazon- Sneeze Guard- Library Reported to CC 9/9/20 $ 42 06/30/20 U.S. Bank Amazon- Face Shields- Library Reported to CC 9/9/20 $ 759 06/30/20 U.S. Bank Shop Pop Displays- Counter Barrier Shields- City Office Reported to CC 9/9/20 $ 254 06/30/20 U.S. Bank Galls- 10 Spit Shields Reported to CC 9/9/20 $ 49 06/30/20 U.S. Bank Amazon- Hand Sanitizer - Various Locations Reported to CC 9/9/20 $ 36 06/30/20 U.S. Bank Ralphs-Groceries for Senior Reported to CC 9/9/20

Page 709 of 1024 ends

$ 32 06/30/20 U.S. Bank Amazon -Face Mask-Library Reported to CC 9/9/20 $ 580 06/30/20 U.S. Bank Amazon- 2 Hand Sanitizer Dispenser Stand - Various LocationsReported to CC 9/9/20 $ 1,699 06/30/20 U.S. Bank Shop Display -8 Ceiling Hanging Sneeze Guard Shield - City HalReported to CC 9/9/20 $ 28 06/30/20 U.S. Bank Target- Groceries for Senior Reported to CC 9/9/20 $ 208 06/30/20 U.S. Bank Amazon- Hand Sanitizer Dispenser Floor Stand Various Locati Reported to CC 9/9/20 $ 436 06/30/20 U.S. Bank Amazon- 2 Hand Sanitizer Dispenser - Various Locations Reported to CC 9/9/20 $ 542 06/30/20 Vital Medical Service, LLC Medical Clearance - Pre Booking - COVID -19 Reported to CC 9/9/20 $ 494 06/30/20 IntelesysOne IT Set Up Council Meeting -6/10/20 Reported to CC 9/9/20 $ 494 06/30/20 IntelesysOne City Council Meeting Set-Up 6/26/20 - COVID -19 Reported to CC 9/9/20 $ 127 06/30/20 U.S. Bank Zoom- Communication Software-I.McDermott Reported to CC 9/9/20 $ 170 7/15/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 7/2/20 Reported to CC 9/9/20 $ 494 7/15/2020 IntelesysOne City Council Meeting Set-Up 7/8/20 - COVID -19 Reported to CC 9/9/20 $ 195 7/31/2020 City Employee Reimbursement-COVID Test Reported to CC 9/9/20 $ (26) 4/2/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (76) 4/20/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (192) 5/7/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (76) 5/18/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (36) 6/1/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (29) 6/17/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (69) 6/3/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (30) 6/24/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ 4,365 6/30/2020 Traffic Management Inc. Street Community Message Board Rentals Reported to CC 10/14/20 $ 694 6/30/2020 Decon7 Systems, LLC Disinfectant Spray - COVID -19 Reported to CC 10/14/20 $ 227 6/30/2020 Language Network, INC Chinese Translation - COVID -19 Update 6-25-20 Reported to CC 10/14/20 $ 175 6/30/2020 Dynamic Building Maintenance Sanitization Police Dispatch June 2020 Reported to CC 10/14/20 $ 333 6/30/2020 Language Network, INC Chinese Translation - COVID -19 Update 6-19-20 Reported to CC 10/14/20 $ 88 6/30/2020 U.S. Bank Amazon- Hand Sanitizer Reported to CC 10/14/20 $ 38 6/30/2020 U.S. Bank Ralphs-Groceries-Senior Reported to CC 10/14/20 $ 786 6/30/2020 U.S. Bank Curvy Sense - 200 Cloth Mask for Resident/Employees Reported to CC 10/14/20 $ 393 6/30/2020 U.S. Bank Curvy Sense -100 Cloth Mask for Resident/Employees Reported to CC 10/14/20 $ 8,929 5/22/2020 Richards Watson & Gershon Legal Services-March 2020 Reported to CC 10/14/20 $ 3,817 6/30/2020 Richards Watson & Gershon Legal Services-April 2020 Reported to CC 10/14/20 $ 950 6/30/2020 Richards Watson & Gershon Legal Services-May 2020 Reported to CC 10/14/20 $ 150 6/30/2020 Richards Watson & Gershon Legal Services-June 2020 Reported to CC 10/14/20 $ 125 9/25/2020 Richards Watson & Gershon Legal Services-July 2020 Reported to CC 10/14/20 $ 3,911 8/14/2020 IntelesysOne San Marino Center Wireless Internet Upgrade Reported to CC 10/14/20 $ (257) 7/14/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ (62) 7/16/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ 170 8/14/2020 Language Network, Inc. Chinese Translation - COVID -19 Update Business Closures Reported to CC 10/14/20 $ 43 8/14/2020 SCW Impact LLC COVID - 19 Text Service 6/16-7/15/20 Reported to CC 10/14/20 $ 170 8/14/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 7/9/20 Reported to CC 10/14/20 $ 242 8/14/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 7/16/20 Reported to CC 10/14/20 $ 170 8/14/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 7/23/20 Reported to CC 10/14/20 $ 471 8/14/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 7/27/20 Reported to CC 10/14/20 $ 175 8/14/2020 Dynamic Building Maintenance Sanitization Police Dispatch July 2020 Reported to CC 10/14/20 $ 595 8/14/2020 Life-Assist Inc COVID - 19 Supplies Reported to CC 10/14/20 $ 91 8/14/2020 Office Depot Disinfecting Wipes Reported to CC 10/14/20 $ 161 8/14/2020 U.S. Bank Amazon- Hand Sanitizer Reported to CC 10/14/20 $ 38 8/14/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 10/14/20 $ 153 8/14/2020 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 10/14/20 $ 66 8/14/2020 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 10/14/20 $ 49 8/14/2020 U.S. Bank Grainger-Respirator Filters Reported to CC 10/14/20 $ 1,504 8/14/2020 U.S. Bank Sky Blueprint-COVID Signage-Lacy Park Reported to CC 10/14/20 $ 62 8/14/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 10/14/20 $ 511 8/14/2020 U.S. Bank Grainger-Full Face Respirator Reported to CC 10/14/20 $ 125 8/14/2020 U.S. Bank Amazon-Thermometers-Recreation Department Reported to CC 10/14/20

Page 710 of 1024 ends

$ 82 8/14/2020 U.S. Bank Amazon- Hand Sanitizer Reported to CC 10/14/20 $ 201 8/14/2020 U.S. Bank Amazon- 5 Hand Sanitizer Dispensers Reported to CC 10/14/20 $ 2,380 8/14/2020 U.S. Bank Andy Gump-Handwashing Stations-Camp Lacy Reported to CC 10/14/20 $ (53) 8/10/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ 30 8/28/2020 IntelesysOne San Marino Center Wireless Internet Upgrade Reported to CC 10/14/20 $ 887 8/28/2020 Life-Assist Inc Face Masks Reported to CC 10/14/20 $ 170 8/28/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 8/6/20 Reported to CC 10/14/20 $ 60 8/28/2020 AT&T Mobility Mobile Hotspots Service July 2020 (Uniform) Reported to CC 10/14/20 $ 70 8/28/2020 AT&T Mobility Mobile Hotspots Service July 2020 (Non- Uniform) Reported to CC 10/14/20 $ 291 8/28/2020 Life-Assist Inc Isolation Gowns Reported to CC 10/14/20 $ (164) 8/19/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ 17,113 8/31/2020 EDD 2nd Quarter 2020 Unemployment Payment due to COVID-19 Reported to CC 10/14/20 $ 52 9/11/2020 SCW Impact LLC COVID - 19 Text Service 7/16-8/15/20 Reported to CC 10/14/20 $ 960 9/11/2020 Dr. Detail P.H,D Sanitize Interiors of Police Vehicles May 2020 Reported to CC 10/14/20 $ 175 9/11/2020 Dynamic Building Maintenance Sanitization Police Dispatch August 2020 Reported to CC 10/14/20 $ 170 9/11/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 8/27/20 Reported to CC 10/14/20 $ 2,675 9/11/2020 Dr. Detail P.H,D Sanitize Interiors of Police Vehicles May 2020 Reported to CC 10/14/20 $ 170 9/11/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 8/13/20 Reported to CC 10/14/20 $ (28) 9/8/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ 70 9/25/2020 AT&T Mobility Mobile Hotspots Service August 2020 (Non- Uniform) Reported to CC 10/14/20 $ 13 9/25/2020 Petty Cash Petty Cash Reimbursement-COVID Preschool Supplies Reported to CC 10/14/20 $ 253 9/25/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 9/10/20 Reported to CC 10/14/20 $ 46 9/25/2020 SCW Impact LLC COVID - 19 Text Service 8/16-9/15/20 Reported to CC 10/14/20 $ 37 9/25/2020 Petty Cash Petty Cash Reimbursement-Senior Shopping Mileage Reported to CC 10/14/20 $ 270 9/25/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 9/3/20 Reported to CC 10/14/20 $ 60 9/25/2020 AT&T Mobility Mobile Hotspots Service August 2020 (Uniform) Reported to CC 10/14/20 $ 70 9/25/2020 Office Depot Gloves & Hand Sanitizer-Preschool Reported to CC 10/14/20 $ (48) 9/16/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ (145) 9/21/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ 125 10/23/2020 Richards Watson & Gershon Legal Services-August 2020 Reported to CC 11/18/20 $ 40 9/30/2020 U.S. Bank Zoom- Communication Software-City Manager's Office Reported to CC 11/18/20 $ 413 9/30/2020 U.S. Bank SkyBlue Print-COVID-19 Signage for Lacy Park Reported to CC 11/18/20 $ 83 9/30/2020 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 11/18/20 $ 53 9/30/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 289 9/30/2020 U.S. Bank Amazon-Tables, Chairs & Umbrella for Outdoor Break Area Reported to CC 11/18/20 $ 267 9/30/2020 U.S. Bank Amazon-Tables, Chairs & Umbrella for Outdoor Break Area Reported to CC 11/18/20 $ 712 9/30/2020 U.S. Bank Amazon-Projector for City Council Meetings Reported to CC 11/18/20 $ 99 9/30/2020 U.S. Bank SkyBlue Print-COVID-19 Signage for Lacy Park Reported to CC 11/18/20 $ 920 9/30/2020 U.S. Bank Amazon-Tables, Chairs & Umbrella for Outdoor Break Area Reported to CC 11/18/20 $ 22 9/30/2020 U.S. Bank Vons- Senior Groceries Delivery Reported to CC 11/18/20 $ 30 9/30/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 218 9/30/2020 U.S. Bank SkyBlue Print-COVID-19 Signage for City Hall Reported to CC 11/18/20 $ 50 9/30/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 30 9/30/2020 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 11/18/20 $ 277 9/30/2020 U.S. Bank Amazon-Tables, Chairs & Umbrella for Outdoor Break Area Reported to CC 11/18/20 $ (54) 9/28/2020 Refund Senior Groceries Delivery Reported to CC 11/18/20 $ 70 9/30/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 205 10/9/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 9/24/20 Reported to CC 11/18/20 $ 170 10/9/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 9/17/20 Reported to CC 11/18/20 $ 175 10/9/2020 Dynamic Building Maintenance Sanitization Police Dispatch September 2020 Reported to CC 11/18/20 $ 60 10/23/2020 AT&T Mobility Mobile Hotspots Service September 2020 (Uniform) Reported to CC 11/18/20 $ 170 10/23/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 10/1/20 Reported to CC 11/18/20 $ 100 10/23/2020 Office Depot Disinfecting Wipes-Community Services Department Reported to CC 11/18/20 $ 170 10/23/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 10/8/20 Reported to CC 11/18/20 $ 170 10/23/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 10/2/20 Reported to CC 11/18/20 $ 120 10/23/2020 Grainger D7 Sprayer Nozzle Reported to CC 11/18/20

Page 711 of 1024 ends

$ 849 10/23/2020 Decon7 Systems, LLC Disinfectant Spray - COVID -19 Reported to CC 11/18/20 $ 70 10/23/2020 AT&T Mobility Mobile Hotspots Service- September 2020 (Non- Uniform) Reported to CC 11/18/20 $ 70 10/29/2020 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 11/18/20 $ 48 10/29/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 90 10/29/2020 U.S. Bank Amazon-2 Thermometers-Community Services Department Reported to CC 11/18/20 $ 75 10/29/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 28 10/29/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 31 10/29/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 38 11/6/2020 SCW Impact LLC COVID - 19 Text Service 9/16-10/15/20 Reported to CC 12/9/20 $ 195 11/6/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 10/15/20 Reported to CC 12/9/20 $ (70) 11/9/2020 Refund Senior Groceries Delivery Reported to CC 12/9/20 $ 72 11/20/2020 Office Depot Hand Sanitizer Reported to CC 12/9/20 $ 175 11/20/2020 Dynamic Building Maintenance Sanitization Police Dispatch October 2020 Reported to CC 12/9/20 $ 207 11/20/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 10/29/20 Reported to CC 12/9/20 $ 70 11/20/2020 AT&T Mobility Mobile Hotspots Service- October 2020 (Non- Uniform) Reported to CC 12/9/20 $ 60 11/20/2020 AT&T Mobility Mobile Hotspots Service October 2020 (Uniform) Reported to CC 12/9/20 $ 177 11/20/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 10/22/20 Reported to CC 12/9/20 $ 75 12/18/2020 Richards Watson & Gershon Legal Services-October 2020 Reported to CC 1/13/21 $ 225 12/30/2020 Richards Watson & Gershon Legal Services-November 2020 Reported to CC 1/13/21 $ 200 12/4/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 11/12/20 Reported to CC 1/13/21 $ 170 12/4/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 11/5/20 Reported to CC 1/13/21 $ 41 12/2/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 1/13/21 $ 461 12/2/2020 U.S. Bank Home Depot-D7 Sprayer Parts Reported to CC 1/13/21 $ 8 12/2/2020 U.S. Bank Smart N Final-D7 Sprayer Parts Reported to CC 1/13/21 $ 14 12/2/2020 U.S. Bank Amazon-Face Shields Reported to CC 1/13/21 $ 159 12/2/2020 U.S. Bank SkyBlue Print-COVID-19 Signage for Lacy Park Reported to CC 1/13/21 $ 140 12/2/2020 U.S. Bank Home Depot-D7 Sprayer Parts Reported to CC 1/13/21 $ 10 12/2/2020 U.S. Bank Home Depot-D7 Sprayer Parts Reported to CC 1/13/21 $ 208 12/2/2020 U.S. Bank SkyBlue Print-COVID-19 Signage for Lacy Park Reported to CC 1/13/21 $ 54 12/2/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 1/13/21 $ (94) 12/2/2020 U.S. Bank Home Depot-D7 Sprayer Parts Credit Reported to CC 1/13/21 $ 135 12/18/2020 Language Network, Inc. Chinese Translation - COVID -19 Video Update-Dr. Anvekar Reported to CC 1/13/21 $ 209 12/18/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 11/23/20 Reported to CC 1/13/21 $ 125 12/18/2020 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/10/20 Reported to CC 1/13/21 $ 75 12/18/2020 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/5/20 Reported to CC 1/13/21 $ 45 12/18/2020 SCW Impact LLC COVID - 19 Text Service 10/16-11/15/20 Reported to CC 1/13/21 $ 42 12/18/2020 Office Depot Disinfecting Wipes Reported to CC 1/13/21 $ 40 12/18/2020 Fatcat Translation Services Chinese Translation - COVID -19 Update 11/30/20 Reported to CC 1/13/21 $ 75 12/18/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 11/25/20 Reported to CC 1/13/21 $ 820 12/18/2020 IntelesysOne Webcams for Staff (15) Reported to CC 1/13/21 $ 414 12/18/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 11/19/20 Reported to CC 1/13/21 $ 58 12/18/2020 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/3/20 Reported to CC 1/13/21 $ 396 12/18/2020 Office Depot Sanitizer & Disinfecting Wipes Reported to CC 1/13/21 $ 3,600 12/18/2020 Vital Medical Service 30 COVID-19 Rapid Tests Reported to CC 1/13/21 $ 40 12/18/2020 Fatcat Translation Services Chinese Translation - COVID -19 Key Facts & Resources Reported to CC 1/13/21 $ (166) 12/10/2020 Refund Senior Groceries Delivery Reported to CC 1/13/21 $ 205 12/22/2020 U.S. Bank Amazon-Council Meeting Cables Reported to CC 1/13/21 $ 960 12/22/2020 U.S. Bank Exer Urgent Care - Covid Test (4) Reported to CC 1/13/21 $ (209) 12/22/2020 U.S. Bank Amazon-Council Meeting Cables Credit Reported to CC 1/13/21 $ 27 12/22/2020 U.S. Bank Amazon-3 Layer Face Masks Reported to CC 1/13/21 $ 9 12/22/2020 U.S. Bank Ralphs-Disinfection Wipes Reported to CC 1/13/21 $ 9 12/22/2020 U.S. Bank Ralphs-Disinfection Wipes Reported to CC 1/13/21 $ 221 12/22/2020 U.S. Bank Shop Pop Displays- Hanging Sneeze Guard Shield Reported to CC 1/13/21 $ 108 12/22/2020 U.S. Bank Walgreens- Call Center Pick Up Prescription Reported to CC 1/13/21 $ 66 12/22/2020 U.S. Bank Walgreens- Call Center Pick Up Prescription Reported to CC 1/13/21 $ (26) 12/22/2020 U.S. Bank Amazon-Council Meeting Cables Credit Reported to CC 1/13/21

Page 712 of 1024 ends

$ 261 12/22/2020 U.S. Bank Amazon-Council Meeting Cables Reported to CC 1/13/21 $ 70 12/30/2020 AT&T Mobility Mobile Hotspots Service- November 2020 (Non- Uniform) Reported to CC 1/13/21 $ 60 12/30/2020 AT&T Mobility Mobile Hotspots Service November 2020 (Uniform) Reported to CC 1/13/21 $ 67 12/30/2020 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/17/20 Reported to CC 1/13/21 $ 90 1/15/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 1/7/21 Reported to CC 2/10/21 $ 2,806 1/15/2021 Life-Assist Inc COVID-19 Supplies Reported to CC 2/10/21 $ 72 1/15/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/29/20 Reported to CC 2/10/21 $ 553 1/15/2021 Life-Assist Inc COVID-19 Supplies Reported to CC 2/10/21 $ 93 1/15/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/22/20 Reported to CC 2/10/21 $ 219 1/15/2021 Life-Assist Inc COVID-19 Supplies Reported to CC 2/10/21 $ 16 1/21/2021 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 2/10/21 $ 493 1/21/2021 U.S. Bank Curvy Sense - Cloth Mask (200) -COVID 19 Reported to CC 2/10/21 $ 55 1/21/2021 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 2/10/21 $ 159 1/21/2021 U.S. Bank SkyBlue Print-COVID-19 Signage for City Hall Reported to CC 2/10/21 $ 178 1/21/2021 U.S. Bank Amazon-Hand Sanitizer for Holiday Cheer Package Reported to CC 2/10/21 $ 111 1/21/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 2/10/21 $ 40 1/21/2021 U.S. Bank Staples-Webcams for Staff (2) Reported to CC 2/10/21 $ 751 1/21/2021 U.S. Bank SkyBlue Print-COVID-19 Signage for City Hall Reported to CC 2/10/21 $ 3 1/21/2021 U.S. Bank Parking Concept-Parking Reimbursement to pick-up COVID TeReported to CC 2/10/21 $ 87 1/21/2021 U.S. Bank Amazon-Face Masks for Holiday Cheer Package Reported to CC 2/10/21 $ 22 1/21/2021 U.S. Bank Amazon-Disposable Masks for Staff Reported to CC 2/10/21 $ 1,511 1/21/2021 U.S. Bank Shop Pop Displays- Sneeze Guards & Floor Vinyl Barrier Reported to CC 2/10/21 $ (51) 1/14/2021 Refund Senior Groceries Delivery Reported to CC 2/10/21 $ 265 1/29/2021 Praxair Distribution, Inc. Oxygen for COVID-19 Patients Reported to CC 2/10/21 $ 62 1/29/2021 CA Department of Taxes Sales Tax on Out of State COVID-19 Purchases Oct-Dec 2020 Reported to CC 2/10/21 $ 60 1/29/2021 AT&T Mobility Mobile Hotspots Service - December 2020 (Uniform) Reported to CC 2/10/21 $ 862 1/29/2021 IntelesysOne Temporary PC Move for Community Services Department Reported to CC 2/10/21 $ 439 1/29/2021 IntelesysOne City Council Meeting Set-Up 1/13/21 - COVID -19 Reported to CC 2/10/21 $ 131 1/29/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 1/21/21 Reported to CC 2/10/21 $ 70 1/29/2021 AT&T Mobility Mobile Hotspots Service- December 2020 (Non- Uniform) Reported to CC 2/10/21 $ 275 2/26/2021 Richards Watson & Gershon Legal Services-December 2020 Reported to CC 3/10/21 $ 60 2/12/2021 AT&T Mobility Mobile Hotspots Service - January 2021 (Uniform) Reported to CC 3/10/21 $ 187 2/12/2021 Life-Assist Inc COVID-19 Supplies Reported to CC 3/10/21 $ 307 2/12/2021 IntelesysOne Webcams for PD (7) Reported to CC 3/10/21 $ 70 2/12/2021 AT&T Mobility Mobile Hotspots Service- January 2021 (Non- Uniform) Reported to CC 3/10/21 $ 141 2/12/2021 Life-Assist Inc COVID-19 Supplies Reported to CC 3/10/21 $ 150 2/12/2021 City Employee Reimbursement-COVID Test Reported to CC 3/10/21 $ 145 2/12/2021 City Employee Reimbursement-COVID Test Reported to CC 3/10/21 $ 191 2/12/2021 Language Network, Inc. Chinese Translation - COVID -19 Update 1/19/21 Reported to CC 3/10/21 $ 280 2/12/2021 Life-Assist Inc COVID-19 Supplies Reported to CC 3/10/21 $ 217 2/12/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 1/28/21 Reported to CC 3/10/21 $ 925 2/12/2021 Zoll Medical Corporation COVID-19 Supplies Reported to CC 3/10/21 $ 18 2/12/2021 Angie Padilla Reimbursement-Mileage for Senior Grocery Delivery Reported to CC 3/10/21 $ 90 2/26/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 2/18/21 Reported to CC 3/10/21 $ 49 2/26/2021 SCW Impact LLC COVID - 19 Text Service 1/16-2/15/21 Reported to CC 3/10/21 $ 295 2/26/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 2/11/21 Reported to CC 3/10/21 $ 134 3/3/2021 U.S. Bank Amazon-3 Webcams Reported to CC 4/14/21 $ 51 3/3/2021 U.S. Bank Trader Joes - Groceries for Seniors-COVID 19 Reported to CC 4/14/21 $ 88 3/3/2021 U.S. Bank Amazon-2 Webcams Reported to CC 4/14/21 $ 593 3/3/2021 U.S. Bank Sky Blueprint & Supplies- COVID-19 Signs Reported to CC 4/14/21 $ 44 3/3/2021 U.S. Bank Amazon-1 Webcam Reported to CC 4/14/21 $ 204 3/12/2021 Language Network, Inc. Chinese Translation - COVID -19 Update 2/25/21 Reported to CC 4/14/21 $ 1,283 3/12/2021 IntelesysOne Audio Upgrade-San Marino Center Reported to CC 4/14/21 $ 103 3/12/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 3/4/21 Reported to CC 4/14/21 $ (122) 3/15/2021 Refund Senior Groceries Delivery Reported to CC 4/14/21 $ 32 3/23/2021 U.S. Bank Staples-1 Webcam Reported to CC 4/14/21

Page 713 of 1024 ends

$ 136 3/23/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 4/14/21 $ 64 3/23/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 4/14/21 $ 25 3/23/2021 U.S. Bank Guitar Center-Council Meeting Supplies Reported to CC 4/14/21 $ 367 3/26/2021 Language Network, Inc. Chinese Translation - COVID -19 Update 3/11/21 Reported to CC 4/14/21 $ 16 3/26/2021 IntelesysOne San Marino Center AV Splitter Reported to CC 4/14/21 $ 70 3/26/2021 AT&T Mobility Mobile Hotspots Service- February 2021 (Non- Uniform) Reported to CC 4/14/21 $ 371 3/26/2021 Praxair Distribution, Inc. Oxygen for COVID-19 Patients Reported to CC 4/14/21 $ 86 3/26/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 1/14/21 Reported to CC 4/14/21 $ 105 3/26/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 3/18/21 Reported to CC 4/14/21 $ 60 3/26/2021 AT&T Mobility Mobile Hotspots Service - February 2021 (Uniform) Reported to CC 4/14/21 $ 67 3/26/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 3/15/21 Reported to CC 4/14/21 $ 86 4/9/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 3/25/21 Reported to CC 5/12/21 $ 116 4/9/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 4/1/21 Reported to CC 5/12/21 $ 216 4/23/2021 Imagen, Inc. COVID-19 Vaccinated Wristbands Reported to CC 5/12/21 $ 70 4/23/2021 AT&T Mobility Mobile Hotspots Service- March 2021 (Non- Uniform) Reported to CC 5/12/21 $ 122 4/23/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 3/18/21 Reported to CC 5/12/21 $ 60 4/23/2021 AT&T Mobility Mobile Hotspots Service - March 2021 (Uniform) Reported to CC 5/12/21 $ 6 4/23/2021 Recreation Petty Cash Reimbursement-Mileage for Senior Grocery Delivery Reported to CC 5/12/21 $ 82 4/23/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 3/18/21 Reported to CC 5/12/21 $ 25 4/23/2021 Recreation Petty Cash Preschool Disinfectant Supplies Reported to CC 5/12/21 $ 25 4/23/2021 Recreation Petty Cash Preschool Disinfectant Supplies Reported to CC 5/12/21 $ 5 4/23/2021 Recreation Petty Cash Reimbursement-Mileage for Senior Grocery Delivery Reported to CC 5/12/21 $ 157 5/3/2021 U.S. Bank Zoom- Telecommunication Software Program-P.Chung Reported to CC 6/9/21 $ 201 5/3/2021 U.S. Bank Fisher Scientific-Vaccine Equipment Reported to CC 6/9/21 $ 107 5/3/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 6/9/21 $ 52 5/3/2021 U.S. Bank Home Depot-Batteries for Council Meeting Microphones Reported to CC 6/9/21 $ 101 5/3/2021 U.S. Bank Costco-Batteries for Council Meeting Microphones Reported to CC 6/9/21 $ 21 5/3/2021 U.S. Bank Costco-Batteries for Council Meeting Microphones Reported to CC 6/9/21 $ 15 5/3/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 6/9/21 $ 315 5/3/2021 U.S. Bank Amazon-Hand Sanitizing Wipes Reported to CC 6/9/21 $ 157 5/3/2021 U.S. Bank Zoom- Telecommunication Software Program-A. Fowler Reported to CC 6/9/21 $ 72 5/3/2021 U.S. Bank Amazon-Lysol for Police Department Reported to CC 6/9/21 $ 94 5/7/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 4/22/21 Reported to CC 6/9/21 $ 69 5/7/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 4/29/21 Reported to CC 6/9/21 $ 91 5/21/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 5/6/21 Reported to CC 6/9/21 $ 5,515 5/21/2021 Allstar Fire Equipment Boots (17) Reported to CC 6/9/21 $ 76 5/21/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 5/13/21 Reported to CC 6/9/21 $ 70 5/21/2021 AT&T Mobility Mobile Hotspots Service- April 2021 (Non- Uniform) Reported to CC 6/9/21 $ 60 5/21/2021 AT&T Mobility Mobile Hotspots Service - April 2021 (Uniform) Reported to CC 6/9/21 $ 1,256 6/4/2021 Life-Assist Inc COVID-19 Supplies Reported to CC 7/14/21 $ 115 6/4/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 5/20/21 Reported to CC 7/14/21 $ 107 6/10/2021 U.S. Bank Amazon-Disinfecting Wipes Reported to CC 7/14/21 $ 108 6/10/2021 U.S. Bank Amazon-Disinfecting Spray Reported to CC 7/14/21 $ 157 6/10/2021 U.S. Bank Zoom- Telecommunication Software Program-A. Padilla Reported to CC 7/14/21 $ 157 6/10/2021 U.S. Bank Zoom- Telecommunication Software Program-J. Incontro Reported to CC 7/14/21 $ 157 6/10/2021 U.S. Bank Zoom- Telecommunication Software Program-A. Cervantes Reported to CC 7/14/21 $ 53 6/10/2021 U.S. Bank Antrims Lock & Key - Keys for Detective's Offices Reported to CC 7/14/21 $ 136 6/10/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 7/14/21 $ 134 6/10/2021 U.S. Bank Zoom- Telecommunication Software Program-M. Rueda Reported to CC 7/14/21 $ 110 6/10/2021 U.S. Bank Costco-Fridge for COVID-19 Vaccine Reported to CC 7/14/21 $ 134 6/10/2021 U.S. Bank Zoom- Telecommunication Software Program-S. Pilch Reported to CC 7/14/21 $ 49 6/10/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 7/14/21 $ 138 6/18/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 5/27/21 Reported to CC 7/14/21 $ 70 6/18/2021 AT&T Mobility Mobile Hotspots Service- May 2021 (Non- Uniform) Reported to CC 7/14/21 $ 60 6/18/2021 AT&T Mobility Mobile Hotspots Service - May 2021 (Uniform) Reported to CC 7/14/21 $ 90 6/18/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 6/3/21 Reported to CC 7/14/21

Page 714 of 1024 ends

$ 52 6/18/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 6/10/21 Reported to CC 7/14/21 $ 567 6/28/2021 U.S. Bank Pop Shop-Sneeze Guard-PD Reported to CC 7/14/21 $ 128 6/28/2021 U.S. Bank Amazon-Patio Umbrella-Library Reported to CC 7/14/21 $ 774 6/28/2021 U.S. Bank Amazon-Card Tables-Recreation Reported to CC 7/14/21 $ 548 6/28/2021 U.S. Bank Amazon-Floor Standing Sneeze Guards (4) Reported to CC 7/14/21 $ 756 6/28/2021 U.S. Bank Amazon-UV Light Sanitizer Reported to CC 7/14/21 $ 39 6/28/2021 U.S. Bank Amazon-Face Shields Reported to CC 7/14/21 $ 162 6/28/2021 U.S. Bank Staples-Ink for Printer Room #4 Reported to CC 7/14/21 $ 110 6/28/2021 U.S. Bank Guitar Center-City Council Microphone Reported to CC 7/14/21 $ 854 6/28/2021 U.S. Bank Amazon-EZ Pop Ups (2) Reported to CC 7/14/21 $ 175 6/28/2021 U.S. Bank Amazon-Hanging Sneeze Guards (2) Reported to CC 7/14/21 $ 386 6/30/2021 Sky Blueprint & Supplies Mask Signs Reported to CC 9/8/21 $ 86 6/30/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 6/24/21 Reported to CC 9/8/21 $ 1,275 6/30/2021 IntelesysOne Move PD & Code Enforcement Computer Stations Out of Libr Reported to CC 9/8/21 $ 902 6/30/2021 Life-Assist Inc COVID-19 Supplies (Gloves & N95 Masks) Reported to CC 9/8/21 $ 106 6/30/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 6/17/21 Reported to CC 9/8/21 $ (270) 6/30/2021 Refund Senior Groceries Delivery Reported to CC 9/8/21 $ 60 6/30/2021 AT&T Mobility Mobile Hotspots Service - June 2021 (Uniform) Reported to CC 9/8/21 $ 70 6/30/2021 AT&T Mobility Mobile Hotspots Service- June 2021 (Non- Uniform) Reported to CC 9/8/21 $ 24 6/30/2021 U.S. Bank Costco-Supplies Reported to CC 9/8/21 $ 276 6/30/2021 U.S. Bank Sky Blueprint & Supplies-COVID Signs Reported to CC 9/8/21 $ 8 6/30/2021 U.S. Bank Amazon-Masks Reported to CC 9/8/21 $ 338 6/30/2021 IntelesysOne Move Accounting Manager's Computer Back to Finance Office Reported to CC 9/8/21 $ 134 6/30/2021 U.S. Bank Zoom Membership-Library Reported to CC 9/8/21 $ 190 6/30/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 9/8/21 $ 80 6/30/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 9/8/21 $ 48 7/30/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 7/22/21 Reported to CC 9/8/21 $ 38 7/30/2021 IntelesysOne City Council Replacement Microphone Reported to CC 9/8/21 $ 48 7/30/2021 Fatcat Translation Services Chinese Translation - LA County Health Order Reported to CC 9/8/21 $ 60 8/27/2021 AT&T Mobility Mobile Hotspots Service - July 2021 (Uniform) Reported to CC 9/8/21 $ 70 8/27/2021 AT&T Mobility Mobile Hotspots Service- July 2021 (Non- Uniform) Reported to CC 9/8/21 $ 599 8/27/2021 Burke, Williams & Sorensen LLP Legal Service-July 2021 Reported to CC 9/8/21 $ 87 8/27/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 8/19/21 Reported to CC 9/8/21 $ 48 8/27/2021 IntelesysOne Printer Reconfiguration-Community Services Reported to CC 9/8/21 $ 1,617 9/10/2021 IntelesysOne Mic Mixer for City Council Meetings Reported to CC 10/13/21 $ 169 9/10/2021 Language Network, Inc. Chinese Translation - COVID -19 Update 8/12/21 Reported to CC 10/13/21 $ 3 9/21/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 10/13/21 $ 1,172 9/21/2021 U.S. Bank Best Western-Lodging Dixie Fire Reported to CC 10/13/21 $ 328 9/21/2021 U.S. Bank Hampton Inn-Lodging Dixie Fire Reported to CC 10/13/21 $ 169 9/21/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 10/13/21 $ 893 9/21/2021 U.S. Bank Sky Blueprint & Supplies- COVID-19 Signs Lacy Park Reported to CC 10/13/21 $ 50 9/21/2021 U.S. Bank Costco-Lysol Wipes Reported to CC 10/13/21 $ 91 9/21/2021 U.S. Bank Amazon-Face Masks Reported to CC 10/13/21 $ 19 9/21/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 10/13/21 $ 24 9/21/2021 U.S. Bank Home Depot-Batteries for Council Meeting Microphones Reported to CC 10/13/21 $ 66 9/21/2021 U.S. Bank Sky Blueprint & Supplies- Stoneman School Drop-Off Floor SticReported to CC 10/13/21 $ 74 9/21/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 10/13/21 $ 53 9/21/2021 U.S. Bank Zoom-Monthly Subscription for City Council Meetings Reported to CC 10/13/21 $ 132 9/24/2021 Sky Blueprint & Supplies COVID-19 Signs for New Health Department Orders Reported to CC 10/13/21 $ 386 9/24/2021 Sky Blueprint & Supplies COVID-19 Signs for New Health Department Orders Reported to CC 10/13/21 $ 45 9/24/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 9/9/21 Reported to CC 10/13/21 $ 169 10/8/2021 Language Network, Inc. Chinese Translation - COVID -19 Update 9/16/21 Reported to CC 11/10/21 $ 1,700 10/8/2021 Vital Medical Service 20 COVID-19 Rapid Tests Reported to CC 11/10/21 $ 60 10/8/2021 AT&T Mobility Mobile Hotspots Service - August 2021 (Uniform) Reported to CC 11/10/21 $ 70 10/8/2021 AT&T Mobility Mobile Hotspots Service- August 2021 (Non- Uniform) Reported to CC 11/10/21 $ 60 10/22/2021 AT&T Mobility Mobile Hotspots Service - September 2021 (Uniform) Reported to CC 11/10/21

Page 715 of 1024 ends

$ 70 10/22/2021 AT&T Mobility Mobile Hotspots Service- September 2021 (Non- Uniform) Reported to CC 11/10/21 $ 9,038 10/22/2021 Burke, Williams & Sorensen LLP Legal Service-August 2021 Reported to CC 11/10/21 $ 12,993 10/22/2021 Steve A. Filarsky, Attorney at Law Legal Service-September 2021 Reported to CC 11/10/21 $ 169 10/22/2021 Language Network, Inc. Chinese Translation - COVID -19 Update 9/30/21 Reported to CC 11/10/21 $ 1,464 11/2/2021 U.S. Bank Hotel-Strike Team Reported to CC 12/8/21 $ 1,700 11/19/2021 Vital Medical Service 20 COVID-19 Rapid Tests Reported to CC 12/8/21 $ 60 11/19/2021 AT&T Mobility Mobile Hotspots Service - October 2021 (Uniform) Reported to CC 12/8/21 $ 70 11/19/2021 AT&T Mobility Mobile Hotspots Service- October 2021 (Non- Uniform) Reported to CC 12/8/21 $ 1,293 12/3/2021 Burke, Williams & Sorensen LLP Legal Service-September 2021 Reported to CC 1/12/22 $ 19,992 12/3/2021 Burke, Williams & Sorensen LLP Legal Service-September 2021 Reported to CC 1/12/22 $ 16,104 12/3/2021 Burke, Williams & Sorensen LLP Legal Service-September 2021 Reported to CC 1/12/22 $ 4,264 12/3/2021 Atkinson, Andelson, Loya, Ruud & RomoLegal Service-October 2021 Reported to CC 1/12/22 $ 23,643 12/3/2021 Burke, Williams & Sorensen LLP Legal Service-October 2021 Reported to CC 1/12/22 $ 578 12/17/2021 Burke, Williams & Sorensen LLP Legal Service-October 2021 Reported to CC 1/12/22 $ 14,000 12/3/2021 Steve A. Filarsky, Attorney at Law Legal Service-October 2021 Reported to CC 1/12/22 $ 8,552 12/17/2021 Steve A. Filarsky, Attorney at Law Legal Service-November 2021 Reported to CC 1/12/22 $ 10,396 12/30/2021 Burke, Williams & Sorensen LLP Legal Service-October 2021 Reported to CC 1/12/22 $ 1,726 12/30/2021 Atkinson, Andelson, Loya, Ruud & RomoLegal Service-November 2021 Reported to CC 1/12/22 $ 142 12/3/2021 U.S. Bank Amazon-Pop Up Tent for Library Events Reported to CC 1/12/22 $ 29 12/3/2021 U.S. Bank Amazon-Web Cam Reported to CC 1/12/22 $ 186 12/3/2021 Language Network, Inc. Chinese Translation - COVID -19 Update 11/4/21 Reported to CC 1/12/22 $ 3,218 12/17/2021 Grainger Library Partition-COVID-19 Accomodation Reported to CC 1/12/22 $ 60 12/17/2021 AT&T Mobility Mobile Hotspots Service - November 2021 (Uniform) Reported to CC 1/12/22 $ 70 12/17/2021 AT&T Mobility Mobile Hotspots Service- November 2021 (Non- Uniform) Reported to CC 1/12/22 $ 45 12/30/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/15/21 Reported to CC 1/12/22 $ 45 12/30/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/21/21 Reported to CC 1/12/22 $ 180 12/3/2021 U.S. Bank Zoom-Subscription-C. Johnson Reported to CC 1/12/22 $ 6,218 1/14/2022 Steve A. Filarsky, Attorney at Law Legal Service-December 2021 Reported to CC 2/9/22 $ 193 1/28/2022 Burke, Williams & Sorensen LLP Legal Service-November 2021 Reported to CC 2/9/22 $ 3,059 1/28/2022 Burke, Williams & Sorensen LLP Legal Service-December 2021 Reported to CC 2/9/22 $ 60 1/14/2022 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/29/21 Reported to CC 2/9/22 $ 5,100 1/14/2022 Vital Medical Service 60 COVID-19 Rapid Tests Reported to CC 2/9/22 $ 60 1/14/2022 AT&T Mobility Mobile Hotspots Service - December 2021 (Uniform) Reported to CC 2/9/22 $ 70 1/14/2022 AT&T Mobility Mobile Hotspots Service- December 2021 (Non- Uniform) Reported to CC 2/9/22 $ 177 1/28/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 1/3/22 Reported to CC 2/9/22 $ 169 1/28/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 12/28/21 Reported to CC 2/9/22 $ 915 1/28/2022 IntelesysOne Stoneman Cabling Project-COVID Protocols Reported to CC 2/9/22 $ 2,366 2/11/2022 Herman Torosian Legal Service-December 2021 Reported to CC 3/9/22 $ 4,127 2/11/2022 Steve A. Filarsky, Attorney at Law Legal Service-January 2022 Reported to CC 3/9/22 $ 795 2/11/2022 IntelesysOne Cabling Project-COVID Protocols Reported to CC 3/9/22 $ 2,560 2/11/2022 Life-Assist Inc COVID-19 Supplies (Gloves & Eyewear) Reported to CC 3/9/22 $ 45 2/11/2022 Fatcat Translation Services Chinese Translation - COVID -19 Update Rising Case Figures Reported to CC 3/9/22 $ 2,015 2/11/2022 Life-Assist Inc COVID-19 Supplies (Gloves) Reported to CC 3/9/22 $ 6,556 2/11/2022 Dynamic Building Maintenance Sanitization Service - January 2022 Reported to CC 3/9/22 $ 169 2/25/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 1/20/22 Reported to CC 3/9/22 $ 45 2/25/2022 Fatcat Translation Services Chinese Translation - COVID -19 Update 2/9/22 Reported to CC 3/9/22 $ 70 2/25/2022 AT&T Mobility Mobile Hotspots Service- January 2022 (Non- Uniform) Reported to CC 3/9/22 $ 60 2/25/2022 AT&T Mobility Mobile Hotspots Service - January 2022 (Uniform) Reported to CC 3/9/22 $ 65 3/11/2022 Burke, Williams & Sorensen LLP Legal Service-December 2021 Reported to CC 4/13/22 $ 6,206 3/11/2022 Steve A. Filarsky, Attorney at Law Legal Service-February 2022 Reported to CC 4/13/22 $ 1,500 3/25/2022 Anthony Butka Fact Finding Hearing February 2022 Reported to CC 4/13/22 $ 290 3/25/2022 Burke, Williams & Sorensen LLP Legal Service-January 2022 Reported to CC 4/13/22 $ 6,570 3/4/2022 U.S. Bank Vizocom-Rapid Covid Tests (600) Reported to CC 4/13/22 $ 57 3/4/2022 U.S. Bank Amazon-Web Cam Reported to CC 4/13/22 $ 87 3/4/2022 U.S. Bank Amazon-Face Masks COVID-19 Reported to CC 4/13/22 $ 436 3/4/2022 U.S. Bank Amazon-Face Masks COVID-19 Reported to CC 4/13/22

Page 716 of 1024 ends

$ 7 3/4/2022 U.S. Bank Amazon-Earbuds (web telecommunications) - PD Reported to CC 4/13/22 $ 15 3/4/2022 U.S. Bank Amazon-Earbuds (web telecommunications) - PD Reported to CC 4/13/22 $ 3,033 3/4/2022 U.S. Bank Medical Device Depot-Rapid Antigen Tests (200) Reported to CC 4/13/22 $ 129 3/4/2022 U.S. Bank Amazon-Hand Santizer-PD Reported to CC 4/13/22 $ 77 3/4/2022 U.S. Bank Amazon-Face Masks COVID-19 Reported to CC 4/13/22 $ 19 3/4/2022 U.S. Bank Amazon-Floor Decal Stickers-COVID-19 Reported to CC 4/13/22 $ 169 3/11/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 1/5/22 Reported to CC 4/13/22 $ 169 3/11/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 12/9/21 Reported to CC 4/13/22 $ 169 3/11/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 1/11/22 Reported to CC 4/13/22 $ 45 3/11/2022 Fatcat Translation Services Chinese Translation - COVID -19 Update 2/15/22 Reported to CC 4/13/22 $ 189 3/11/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 1/6/22 Reported to CC 4/13/22 $ 2,349 3/11/2022 Life-Assist Inc COVID-19 Supplies (Disinfectant & N95 Masks) Reported to CC 4/13/22 $ 153 3/11/2022 IntelesysOne Webcams for PD (4) Reported to CC 4/13/22 $ 169 3/11/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 1/13/22 Reported to CC 4/13/22 $ 6,088 3/25/2022 Dynamic Building Maintenance Sanitization Service - February 2022 Reported to CC 4/13/22 $ 70 3/25/2022 AT&T Mobility Mobile Hotspots Service- February 2022 - CMO, FIN, PPW, CD, CS Reported to CC 4/13/22 $ 45 3/25/2022 Fatcat Translation Services Chinese Translation - COVID -19 Update 3/8/22 Reported to CC 4/13/22 $ 169 3/25/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 3/8/22 Reported to CC 4/13/22 $ 60 3/25/2022 AT&T Mobility Mobile Hotspots Service - February 2022 - PD, FD Reported to CC 4/13/22 $ 169 3/25/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 1/20/22 Reported to CC 4/13/22 $ 169 3/25/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 3/12/22 Reported to CC 4/13/22 $ 32 4/8/2022 Burke, Williams & Sorensen LLP Legal Service-February 2022 New Expense $ 1,788 4/8/2022 Burke, Williams & Sorensen LLP Legal Service-January 2022 New Expense $ 3,969 4/8/2022 Atkinson, Andelson, Loya, Ruud & RomoLegal Service-February 2022 New Expense $ 423 4/22/2022 Burke, Williams & Sorensen LLP Legal Service-February 2022 New Expense $ 4,526 4/22/2022 Steve A. Filarsky, Attorney at Law Legal Service-March 2022 New Expense $ 6,088 4/8/2022 Dynamic Building Maintenance Sanitization Service - March 2022 New Expense $ 45 4/8/2022 Fatcat Translation Services Chinese Translation - COVID -19 Update 3/30/22 New Expense $ 799 4/8/2022 Vital Medical Service COVID-19 Rapid Tests New Expense $ 70 4/22/2022 AT&T Mobility Mobile Hotspots Service- February 2022 - CMO, FIN, PPW, CD New Expense $ 60 4/22/2022 AT&T Mobility Mobile Hotspots Service - February 2022 - PD, FD New Expense $ (3) 4/6/2022 Refund Senior Groceries Delivery New Expense $ 385,337 Total Materials & Supplies Expenses

Page 717 of 1024 ends

Costs Date Vendor Description Expense Type
$ 7,713 3/15-4/15 Fire Captain, Fire staff EOC Operations Reported to CC 4/24/2020 $ 2,734 4/16-4/30 Fire Captain, Fire staff EOC Operations Reported to CC 5/13/2020 $ 10,431 5/01-5/31 Fire Captain, Fire staff EOC Operations Reported to CC 6/8/2020 $ 3,552 6/01-6/20 Fire Captain, Fire staff EOC Operations Reported to CC 7/8/20 $ 4,085 6/21-8/1 Fire Captain, Fire staff EOC Operations Reported to CC 10/14/20 $ 2,033 8/2-8/15 Fire Captain, Fire staff EOC Operations Reported to CC 10/14/20 $ 2,086 8/16-8/29 Fire Captain, Fire staff EOC Operations Reported to CC 10/14/20 $ 1,024 8/30-9/12 Fire Captain, Fire staff EOC Operations Reported to CC 10/14/20 $ 2,554 9/16/2020 Recreation Staff EOC Operations Reported to CC 10/14/20 $ 2,584 9/29/2020 Recreation Staff EOC Operations Reported to CC 10/14/20 $ 2,502 10/14/2020 Recreation Staff EOC Operations Reported to CC 11/18/20 $ 2,402 10/28/2020 Recreation Staff EOC Operations Reported to CC 11/18/20 $ 2,184 9/13-9/26 Fire Captain, Fire staff EOC Operations Reported to CC 11/18/20 $ 829 9/27-10/10 Fire Captain, Fire staff EOC Operations Reported to CC 11/18/20 $ 2,431 11/10/2020 Recreation Staff EOC Operations Reported to CC 12/9/20 $ 2,032 11/24/2020 Recreation Staff EOC Operations Reported to CC 12/9/20 $ 773 11/10/2020 Fire Captain, Fire staff EOC Operations Reported to CC 12/9/20 $ 90 11/24/2020 Fire Captain, Fire staff EOC Operations Reported to CC 12/9/20 $ 1,841 12/9/2020 Recreation Staff EOC Operations Reported to CC 1/13/21 $ 2,973 12/21/2020 Recreation Staff EOC Operations Reported to CC 1/13/21 $ 135 12/9/2020 Fire Captain, Fire staff EOC Operations Reported to CC 1/13/21 $ 1,688 12/21/2020 Fire Captain, Fire staff EOC Operations Reported to CC 1/13/21 $ 1,759 1/6/2021 Recreation Staff EOC Operations Reported to CC 2/10/21 $ 441 1/6/2021 Fire Captain, Fire staff EOC Operations Reported to CC 2/10/21 $ 3,109 1/19/2021 Recreation Staff EOC Operations Reported to CC 2/10/21 $ 660 1/19/2021 Fire Captain, Fire staff EOC Operations Reported to CC 2/10/21 $ 2,810 2/3/2021 Recreation Staff EOC Operations Reported to CC 3/10/21 $ 1,944 2/3/2021 Fire Captain, Fire staff EOC Operations Reported to CC 3/10/21 $ 2,855 2/17/2021 Recreation Staff EOC Operations Reported to CC 3/10/21 $ 326 2/17/2021 Fire Captain, Fire staff EOC Operations Reported to CC 3/10/21 $ 3,037 3/2/2021 Recreation Staff EOC Operations Reported to CC 4/14/21 $ 3,447 3/17/2021 Recreation Staff EOC Operations Reported to CC 4/14/21 $ 90 3/17/2021 Fire Captain, Fire staff EOC Operations Reported to CC 4/14/21 $ 3,551 4/2/2021 Recreation Staff EOC Operations Reported to CC 5/12/21 $ 1,251 4/2/2021 Fire Captain, Fire staff EOC Operations Reported to CC 5/12/21 $ 2,807 4/16/2021 Recreation Staff EOC Operations Reported to CC 5/12/21 $ 334 4/16/2021 Fire Captain, Fire staff EOC Operations Reported to CC 5/12/21 $ 2,426 4/30/2021 Recreation Staff EOC Operations Reported to CC 5/12/21 $ 1,268 4/30/2021 Fire Captain, Fire staff EOC Operations Reported to CC 5/12/21 $ 2,270 5/14/2021 Recreation Staff EOC Operations Reported to CC 6/9/21 $ 972 5/14/2021 Fire Captain, Fire staff EOC Operations Reported to CC 6/9/21 $ 2,269 5/28/2021 Recreation Staff EOC Operations Reported to CC 6/9/21 $ 1,735 6/11/2021 Recreation Staff EOC Operations Reported to CC 7/14/21 $ 1,763 6/25/2021 Recreation Staff EOC Operations Reported to CC 7/14/21 $ 1,685 7/9/2021 Recreation Staff EOC Operations Reported to CC 9/8/21 $ 1,527 7/23/2021 Recreation Staff EOC Operations Reported to CC 9/8/21 $ 1,721 8/6/2021 Recreation Staff EOC Operations Reported to CC 9/8/21 $ 1,715 8/20/2021 Recreation Staff EOC Operations Reported to CC 9/8/21 $ 1,713 9/3/2021 Recreation Staff EOC Operations Reported to CC 10/13/21 $ 1,511 9/17/2021 Recreation Staff EOC Operations Reported to CC 10/13/21 $ 1,332 9/3/2021 Fire Captain, Fire staff EOC Operations Reported to CC 10/13/21 $ 2,140 10/1/2021 Recreation Staff EOC Operations Reported to CC 11/10/21 $ 1,770 10/15/2021 Recreation Staff EOC Operations Reported to CC 11/10/21 Personnel Overtime Expenses

Page 718 of 1024 ends

$ 1,868 10/29/2021 Recreation Staff EOC Operations Reported to CC 11/10/21 $ 939 10/1/2021 Fire Captain, Fire staff EOC Operations Reported to CC 11/10/21 $ 886 10/15/2021 Fire Captain, Fire staff EOC Operations Reported to CC 11/10/21 $ 546 10/29/2021 Fire Captain, Fire staff EOC Operations Reported to CC 11/10/21 $ 2,119 11/12/2021 Recreation Staff EOC Operations Reported to CC 12/8/21 $ 1,677 11/26/2021 Recreation Staff EOC Operations Reported to CC 12/8/21 $ 199 11/12/2021 Fire Captain, Fire staff EOC Operations Reported to CC 12/8/21 $ 769 11/26/2021 Fire Captain, Fire staff EOC Operations Reported to CC 12/8/21 $ 1,476 12/10/2021 Recreation Staff EOC Operations Reported to CC 1/12/22 $ 1,682 12/23/2021 Recreation Staff EOC Operations Reported to CC 1/12/22 $ 298 12/23/2021 Fire Captain, Fire staff EOC Operations Reported to CC 1/12/22 $ 1,160 1/7/2022 Recreation Staff EOC Operations Reported to CC 2/9/22 $ 2,390 1/21/2022 Recreation Staff EOC Operations Reported to CC 2/9/22 $ 695 1/7/2022 Fire Captain, Fire staff EOC Operations Reported to CC 2/9/22 $ 1,092 1/21/2022 Fire Captain, Fire staff EOC Operations Reported to CC 2/9/22 $ 1,713 2/4/2022 Recreation Staff EOC Operations Reported to CC 3/9/22 $ 1,713 2/18/2022 Recreation Staff EOC Operations Reported to CC 3/9/22 $ 447 2/4/2022 Fire Captain, Fire staff EOC Operations Reported to CC 3/9/22 $ 1,529 3/4/2022 Recreation Staff EOC Operations Reported to CC 4/13/22 $ 861 3/18/2022 Recreation Staff EOC Operations Reported to CC 4/13/22 $ 1,722 4/1/2022 Recreation Staff EOC Operations New Expense $ 1,703 4/15/2022 Recreation Staff EOC Operations New Expense $ 1,713 4/29/2022 Recreation Staff EOC Operations New Expense 144,110 Total Personnel Expenses
$ 529,447 Total COVID-19 Expenses to date

Page 719 of 1024 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 720 of 1024 ends

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Safe Community
• Well-Maintained Infrastructure
• Fiscally Responsible and Transparent City Government
• Beautiful, Preserved, Single-Family Neighborhoods

BACKGROUND
This project marks the continuation of the City’s annual Sidewalk Repair Program, which has been part of the Capital Improvement Program since FY 2018-19. The project’s scope of work includes the replacement of sidewalk, as well as limited amounts of driveway approaches and curb and gutter. This helps ensure the City’s infrastructure is being maintained to the high level of expectation of the residents and safe for pedestrian use. Since the program’s inception, the City has replaced approximately 1.0 miles of sidewalk each year at various locations throughout the City. Since the original contract of four (4) years has now expired, the City has prepared and advertised for bids for a second contract for this integral capital improvement program, with an initial agreement term of 5 years and the possibility of up to two, one-year extensions, contingent on satisfactory performance.

DISCUSSION
On April 21, 2022, a bid opening for the project was conducted. Five bids were received ranging from $418,300 to $715,100. CJ Concrete Construction, Inc. was the lowest bidder and their Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Robert Newman, Interim Director of Parks and Public Works/City Engineer DATE: May 11, 2022
SUBJECT: AWARD OF A MULTI-YEAR CONSTRUCTION AGREEMENT
WITH CJ CONCRETE CONSTRUCTION, INC. FOR THE MULTIYEAR SIDEWALK REPLACEMENT PROGRAM WITH THE FY 2022- 23 (YEAR 1) CONTRACT AMOUNT OF $418,300, INCLUDING
APPROVAL OF A 5% CONTRACT CONTINGENCY AND A TOTAL
ESTIMATED CONTRACT VALUE OF $3,405,805

Page 721 of 1024 ends

references were checked for satisfactory performance. A summary of the bids received is shown below, and a summary tabulation of each bidder’s unit prices is attached to this report.

Work is scheduled to take 60 working days and planned to commence in the late summer and be completed in the early fall. Notices will be provided to impacted residents at least 72 hours in advance of activities near their property.

BIDDER YEAR 1 BASE BID AMOUNT
CJ Concrete Construction, Inc. $418,300
FS Contractors, Inc. $454,850
Cinbad Industry Inc. $533,680
Gentry General Engineering Inc. $592,110
CT&T Concrete Paving Inc. $708,500
2022 Sidewalk Replacement Program
(FY 2022-23 budget)
$450,000
The total recommended construction contract amount is $418,300, plus a 5% contract contingency. The requested contingency will cover costs due to unforeseen site conditions and change orders for additional work requested by the City. The total amount for the construction plus the construction contingency is $439,215.

FISCAL IMPACT & PROCUREMENT REVIEW
Bids were solicited in accordance with the Public Contract Code and the City’s purchasing ordinance. The proposed FY 2022-23 capital improvement budget includes $450,000 for this project in two separate funds, shown below:

FUNDING SOURCE
Capital Projects Fund..................................................................$431,000 TDA Fund (Article 3) ...................................................................$19,000 Total Funds ...............................................................$450,000

EXPENDITURES AMOUNT
Construction Contract (year 1)...............................................$418,300 Construction contingency (5%)..................................................$20,915 Total Estimated Expenditures ................................$439,215 As illustrated below, the estimated total 7-year contract value is $3,405,805, including the potential extensions. Each contract year, commencing in Year 2, the unit prices from the original bid schedule may increase up to 5 percent maximum (with no limit on decrease) per year reflecting the percent change in the Construction Cost Index (CCI) between March and March of each year. The CCI is calculated from data reported by Engineering News-Record, a nationallyrecognized compiler of cost data for over 100 years. Year 1 of the project will begin in FY 2022-

Page 722 of 1024 ends

23. As part of the annual budget process, the City Council has the discretionary authority to increase, decrease, or eliminate the budget for this work.

ESTIMATED 7-YEAR CONTRACT VALUE
Contract Year Contract Value
Year 1 (FY 2022-23) $418,300 (Year 1 base bid) (contingent on FY 22-23 budget appropriation)
Year 2 (FY 2023-24) $439,215 (Year 1 contract value + 5%) (contingent on appropriation)
Year 3 (FY 2024-25) $461,175 Estimated (Year 2 contract value + 5%) (contingent on appropriation)
Year 4 (FY 2025-26) $484,235 Estimated (Year 3 contract value + 5%) (contingent on appropriation)
Year 5 (FY 2026-27) $508,445 Estimated (Year 4 contract value + 5%) (contingent on appropriation)
Year 6-Extension (FY 2027-28) $533,870 Estimated (Year 5 contract value + 5%) (contingent on appropriation)
Year 7-Extension (FY 2028-29) $560,565 Estimated (Year 6 contract value + 5%) (contingent on appropriation)
Estimated 7-Year Contract Value including
Extensions
$3,405,805
The agreement provides for two, one-year extensions (for a total of 7 years) subject to satisfactory performance by the Contractor and appropriations by the City Council.

LEGAL REVIEW
The City Attorney reviewed the staff report and has approved it as to legal form.

RECOMMENDATION
Staff recommends that the City Council accept the bids and award the multi-year sidewalk replacement program agreement to CJ Concrete Construction Inc. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to award the multi-year sidewalk replacement program agreement to CJ Concrete Construction Inc with the fiscal year 2022-23 (Year 1) contract amount of $418,300 with a 5 percent construction contingency, contingent on the adoption of the FY 2022-23 budget, and with subsequent contract fiscal years contingent on an appropriation by the City Council, with the City Manager being authorized to execute the agreement on behalf of the City, as well as two one-year contract extensions subject to City Council appropriation and satisfactory performance.”

Page 723 of 1024 ends

ATTACHMENT

1. Bid Proposal from CJ Concrete Construction Inc

2. Tabulation of all bids received for Multi-Year Sidewalk Replacement Project

3. Multi-Year Sidewalk Replacement Contract Documents

Page 724 of 1024 ends

Page 725 of 1024 ends

Page 726 of 1024 ends

Page 727 of 1024 ends

Page 728 of 1024 ends

Page 729 of 1024 ends

Page 730 of 1024 ends

Page 731 of 1024 ends

Page 732 of 1024 ends

Page 733 of 1024 ends

Page 734 of 1024 ends

Page 735 of 1024 ends

Page 736 of 1024 ends

Page 737 of 1024 ends

Page 738 of 1024 ends

Page 739 of 1024 ends

Page 740 of 1024 ends

Page 741 of 1024 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 742 of 1024 ends

Name Multi-Year Sidewalk Replacement Program
Proj. No. 22-9272
Bid
Opening April 21, 2022
Item Number Item Description Unit Quantity Unit Price Extended Amount
1 Mobilization LS 1 2,500 $ 2,500.00
2 Concrete Sidewalk, 4-in. Thick (4,752 LF) SF 23,760 12.5 $ 297,000.00 3 Concrete Sidewalk, 6-in. Thick (528 LF) SF 2,640 15 $ 39,600.00 4 Concrete Curb Ramp Ea 6 6,800 $ 40,800.00
5 Curb Type A2/8 LF 250 60 $ 15,000.00
6 Concrete Driveway Approach SF 1,560 15 $ 23,400.00
TOTAL BASE BID AMOUNT 418,300.00
Additive Bid Item "A" --- - - -
A-1 Concrete Sidewalk, 4-in. Thick (1,320 LF) SF 6,600 12.50 82,500.00 Additive Bid Item "B"
B-1 Concrete Sidewalk , 4-in. Thick (1,320) SF 6,600 12.50 82,500.00 TOTAL ADDITIVE 165,000.00
TOTAL BID PRICE 583,300.00
Checked by: Robert Bauman
NOTES

CITY OF SAN MARINO
Bidder # 1: CJ Concrete
Construction Inc.

Approved by: Robert Newman

Page 743 of 1024 ends

Name Multi-Year Sidewalk Replacement Program
Proj. No. 22-9272
Bid
Opening April 21, 2022
Item Number Item Description Unit Quantity Unit Price Extended Amount
1 Mobilization LS 1 25,000 $ 25,000.00
2 Concrete Sidewalk, 4-in. Thick (4,752 LF) SF 23,760 12.5 $ 297,000.00 3 Concrete Sidewalk, 6-in. Thick (528 LF) SF 2,640 13.5 $ 35,640.00 4 Concrete Curb Ramp Ea 6 8,500 $ 51,000.00
5 Curb Type A2/8 LF 250 85 $ 21,250.00
6 Concrete Driveway Approach SF 1,560 16 $ 24,960.00
TOTAL BASE BID AMOUNT 454,850.00
Additive Bid Item "A" --- - - -
A-1 Concrete Sidewalk, 4-in. Thick (1,320 LF) SF 6,600 14.00 92,400.00 Additive Bid Item "B"
B-1 Concrete Sidewalk , 4-in. Thick (1,320) SF 6,600 14.00 92,400.00 TOTAL ADDITIVE 184,800.00
TOTAL BID PRICE 639,650.00
Checked by: Robert Bauman
NOTES

CITY OF SAN MARINO
Bidder # 2: FS Contractors
Approved by: Robert Newman

Page 744 of 1024 ends

Name Multi-Year Sidewalk Replacement Program
Proj. No. 22-9272
Bid
Opening April 21, 2022
Item Number Item Description Unit Quantity Unit Price Extended Amount
1 Mobilization LS 1 5,000 $ 5,000.00
2 Concrete Sidewalk, 4-in. Thick (4,752 LF) SF 23,760 18 $ 427,680.00 3 Concrete Sidewalk, 6-in. Thick (528 LF) SF 2,640 20 $ 52,800.00 4 Concrete Curb Ramp Ea 6 2,000 $ 12,000.00
5 Curb Type A2/8 LF 250 20 $ 5,000.00
6 Concrete Driveway Approach SF 1,560 20 $ 31,200.00
TOTAL BASE BID AMOUNT 533,680.00
Additive Bid Item "A" --- - - -
A-1 Concrete Sidewalk, 4-in. Thick (1,320 LF) SF 6,600 18.00 118,800.00 Additive Bid Item "B"
B-1 Concrete Sidewalk , 4-in. Thick (1,320) SF 6,600 18.00 118,800.00 TOTAL ADDITIVE 237,600.00
TOTAL BID PRICE 771,280.00
Checked by: Robert Bauman
NOTES

CITY OF SAN MARINO
Bidder # 3: Cinbad Industry, Inc.

Approved by: Robert Newman

Page 745 of 1024 ends

Name Multi-Year Sidewalk Replacement Program
Proj. No. 22-9272
Bid
Opening April 21, 2022
Item Number Item Description Unit Quantity Unit Price Extended Amount
1 Mobilization LS 1 38,000 $ 38,000.00
2 Concrete Sidewalk, 4-in. Thick (4,752 LF) SF 23,760 16 $ 380,160.00 3 Concrete Sidewalk, 6-in. Thick (528 LF) SF 2,640 22 $ 58,080.00 4 Concrete Curb Ramp Ea 6 7,500 $ 45,000.00
5 Curb Type A2/8 LF 250 115 $ 28,750.00
6 Concrete Driveway Approach SF 1,560 27 $ 42,120.00
TOTAL BASE BID AMOUNT 592,110.00
Additive Bid Item "A" --- - - -
A-1 Concrete Sidewalk, 4-in. Thick (1,320 LF) SF 6,600 16.00 105,600.00 Additive Bid Item "B"
B-1 Concrete Sidewalk , 4-in. Thick (1,320) SF 6,600 16.00 105,600.00 TOTAL ADDITIVE 211,200.00
TOTAL BID PRICE 803,310.00
Checked by: Robert Bauman
NOTES

CITY OF SAN MARINO
Bidder # 4: Gentry General
Engineering Inc.

Approved by: Robert Newman

Page 746 of 1024 ends

Name Multi-Year Sidewalk Replacement Program
Proj. No. 22-9272
Bid
Opening April 21, 2022
Item Number Item Description Unit Quantity Unit Price Extended Amount
1 Mobilization LS 1 90,000 $ 90,000.00
2 Concrete Sidewalk, 4-in. Thick (4,752 LF) SF 23,760 20 $ 475,200.00 3 Concrete Sidewalk, 6-in. Thick (528 LF) SF 2,640 28 $ 73,920.00 4 Concrete Curb Ramp Ea 6 1,300 $ 7,800.00
5 Curb Type A2/8 LF 250 98 $ 24,500.00
6 Concrete Driveway Approach SF 1,560 28 $ 43,680.00
TOTAL BASE BID AMOUNT 715,100.00
Additive Bid Item "A" --- - - -
A-1 Concrete Sidewalk, 4-in. Thick (1,320 LF) SF 6,600 20.00 132,000.00 Additive Bid Item "B"
B-1 Concrete Sidewalk , 4-in. Thick (1,320) SF 6,600 20.00 132,000.00 TOTAL ADDITIVE 264,000.00
TOTAL BID PRICE 979,100.00
Checked by: Robert Bauman
NOTES

CITY OF SAN MARINO
Bidder # 5: CT&T Concrete
Paving Inc.

Approved by: Robert Newman

Page 747 of 1024 ends

ENGINEER'S ESTIMATE OF REVENUES AND EXPENSES

BASE BID
Item Number Description Unit Estm Q Unit Price Extension Miles 1 Mobilization LS 1 5,000.00 5,000.00
2 Conc SW, 4-in SF 23,760 9.06 215,265.60 0.90
3 Conc SW, 6-in SF 2,640 10.98 28,987.20 0.10
4 Curb Ramp Ea 6 4,175.40 25,052.40
5 Curb A2/8 LF 250 65.93 16,482.50
6 Dwy Approach SF 1,560 10.98 17,128.80
ESTIMATED BASE BID CONSTRUCTION COST 307,916.50

BID ALTERNATE
2 Conc SW, 4-in SF 6,600 9.06 59,796.00 0.25
3 Conc SW, 4-in SF 6,600 9.06 59,796.00 0.25
ESTIMATED BID ALTERNATE COST 119,592.00
ESTIMATED BASE + ALTERNATE COST 427,508.50
5% Const. Contingency 21,380.00
ESTIMATED TOTAL PROJECT COST 448,888.50
City Funding Acct No. 394-48-4600-9272 440,000.00
City Funding Acct No. 214 9,000.00
TOTAL REVENUES 449,000.00
Estimate Notes
Items 1 thru 5 estimated from FS Yr 4 unit prices + 5%
Item 6 per Danny; unit cost based on 130 sf @ 6" PCC cost/sf totalling 12 ea x 130 sf MULTI-YEAR SIDEWALK REPLACEMENT PROGRAM PROJECT NO. 22-9272

ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COST

REVENUE SOURCES
Printed: 4/25/2022

Page 748 of 1024 ends

CITY OF SAN MARINO

MULTI-YEAR SIDEWALK REPLACEMENT PROGRAM

NOTICE INVITING BIDS
AND

PLANS AND SPECIFICATIONS

PROJECT NO. 22-9272
Prepared By:

City of San Marino
Office of the City Engineer
Parks and Public Works Department
2200 Huntington Drive, San Marino, California 91108
(626) 300-0765
[email protected]
BIDS DUE 2:00 PM APRIL 21, 2022
Plans and Specifications Issued March 22, 2022
This is a Prevailing Wage Project under the Laws of the State of California

Page 749 of 1024 ends

PAGE INTENTIONALLY BLANK

Page 750 of 1024 ends

CITY OF SAN MARINO

NOTICE INVITING BIDS

MULTI-YEAR SIDEWALK REPLACEMENT PROGRAM
PROJECT NO. 22-9272
PUBLIC NOTICE IS HEREBY GIVEN that the City of San Marino hereinafter referred to as the Agency, invites sealed bids for the above stated Project and will receive such bids in the office of the City Clerk, City Hall, 2200 Huntington Drive, San Marino, California 91108 up to the time of 2:00 pm on Thursday April 21, 2022 at which time they will be publicly opened at City Council chambers inside City Hall. Bids received after the time and date for the bid opening will not be accepted and shall be returned unopened.

The work to be done is described in these Bid and Contract Documents for the above stated Project.

The general Scope of Work is as follows:

DESCRIPTION AND LOCATION OF WORK
The City of San Marino is requesting proposals from suitably qualified contractors to remove a minimum of 1-mile of existing 5-foot-wide concrete sidewalk, curb ramps and/or driveway approaches at locations through San Marino and identified annually by the City Engineer and place concrete sidewalk, curb ramps and/or driveway approaches per the Standard Plans and Specifications.

The anticipated start date for the work is July 1, 2022. The agreement term is 5 years with the possibility of up to 2, one-year extensions. Each contract year is contingent to an annual appropriation by the San Marino City Council. The City may adjust compensation for the work based on the year to year (March to March) Engineering News Record (ENR) Construction Cost Index (CCI) percentage change with a maximum increase of 5% (no limit on decrease) per year.

Contractor shall furnish labor, material, equipment, services, transportation, fuel and specialized skills to perform work involved in the Project.

GENERAL
In conformance with State of California Assembly Bill 2036 complete bid sets will be available electronically, at no cost, at https://pbsystem.planetbids.com/portal/22759/portalhome. It shall be the responsibility of the prospective bidders to download and print the bid documents for review and bid preparation, as well as to obtain any addenda and responses to pre-bid requests for clarification that have been provided by the Agency. Bidders shall also check the website for addenda which will be posted no later than 72 hours prior to the bid opening. Each addendum will include a conformation sheet indicating receipt of the addendum. This sheet must be signed and included with the bid for each addendum issued. Bids, which do not include the confirmation sheet(s) for each addendum, if any, may be rejected.

The Agency does not warrant, represent, or guarantee the accuracy, completeness, or adequacy of information provided from any third party source. The Agency shall not be responsible or liable in any way whatsoever for any loss or damages of whatever kind, nature, or scope, including, but not limited to, time, money or goodwill arising from errors, inaccuracies, or omissions in any documents and/or information retrieved from any third party source.

Page 751 of 1024 ends

Prospective bidders are encouraged to review the official version of all documents upon which they plan to rely. For a complete set of bid documents or the applicable RFP, all interested parties are directed to The Agency’s website at www.CityofSanMarino.org or accessing https://pbsystem.planetbids.com/portal/22759/portal-home.

A Pre-Bid Conference will be held for this project at 10 AM Tuesday April 5, 2022. A Zoom meeting link is provided below. City street sidewalks are open daily for self-guided inspection.

Zoom meeting information:

Meeting ID: 831 7193 6101
Passcode: 451623
Bids shall be written clearly and legibly in ink in conformance with the Instruction to Bidders. All bids shall be submitted to the Agency’s front desk in a sealed envelope plainly marked on the outside with “SEALED BID FOR MULTI-YEAR SIDEWALK REPLACEMENT PROGRAM - DO NOT OPEN WITH REGULAR MAIL”.

If using Federal Express or other such service for bid submittal, the contents of the submittal must be noted on the outside of that envelope as stated above.

Each bid must be accompanied a certified or cashier’s check payable to the City of San Marino, or a satisfactory bid bond executed by the bidder and an acceptable surety, in an amount equal to ten percent (10%) of the total aggregate bid amount. The successful bidder will be required to furnish and pay for performance and payment bonds acceptable to the Agency.

The Contractor to whom the Contract is awarded, and any subcontractor under such Contractor, shall hereby ensure that minority and women business enterprises will be afforded full opportunity to submit bids for subcontracts. Further, there shall be no discrimination in employment practices on the basis of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, age, or sex in compliance with Government Code 12990.

Attention is directed to the provisions of the Bid and Contract Documents, which require retention from payments to the Contractor to secure performance under the Contract. Pursuant to California Public Contract Code Section 22300, and at the request and expense of the Contractor to whom the contract is awarded, acceptable securities (securities listed in Government Code Section 16430, bank or savings and loan, certificates of deposit, interest bearing demand deposit accounts or standby letters of credit) equivalent to the retention amount shall be permitted in substitution of money withheld by the Agency to ensure performance under the Contract. Such securities shall be deposited with the Agency or with a California or Federally chartered bank or savings and loan as escrow agent who shall return such securities, along with any interest thereon, to the Contractor upon satisfactory completion and acceptance of the Work by the Agency.

The successful Bidder must comply with all prevailing wage laws applicable to the Project. Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages set forth in the General Prevailing Wage Rates for this project are available at the California Department of Industrial Relations’ Internet web site at https://www.dir.ca.gov/oprl/DPreWageDetermination.htm.

Page 752 of 1024 ends

In accordance with the provisions of the California Labor Code, contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Section 1777.1 or Section 1777.17 of the California Labor Code. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid or may have been paid to a debarred subcontractor by a contractor on the Project shall be returned to the Agency. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the Project.

The Agency reserves the right to reject any or all bids, to waive any irregularity(ies), and to take all bids under advisement for a period of 60 calendar days after the date the bids are publicly opened. All costs incurred by bidders as a result of preparing bids under this Notice Inviting Bids shall be the sole responsibility of each bidder. This Notice Inviting Bids neither creates nor imposes any obligation upon the Agency to enter into a contract.

Liquidated damages are required by law and will apply to the Project in accordance with the Special Provisions.

Bidder shall be a licensed contractor pursuant to the Business and Professions Code and shall be licensed in the appropriate classification(s) of contractor’s license(s), for the work bid upon, and shall maintain the license throughout the duration of the Contract. Bidders must possess a current State of California Classification A and/or C-8 Contractor’s License or a combination of Specialty Contractor’s Licenses sufficient to cover all of the work to be performed by the prime contractor. Agency will accept bids only from Bidders that (along with all subcontractors listed in the bid) are currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Subject to Labor Code Sections 1771.1(c) and (d), any Bid from an unregistered Bidder or that includes an unregistered subcontractor shall be returned and not considered; provided that if Bidder is a joint venture (Business & Professions Code Section 7029.1) or if federal funds are involved in the Contract (Labor Code Section 1771.1(a)), Agency may accept a non-complying Bid provided that Bidder and all listed subcontractors are registered at the time of contract award.

This is a 5-year contract with up to 2, 1-year extensions.

Information and Questions: All questions and request for information must be submitted in writing no later than February 9, 2022 and by email to [email protected]. Responses will be available on the project’s www.PlanetBid.com page: https://pbsystem.planetbids.com/portal/22759/portal-home.

BY ORDER OF
March 22, 2022
Michael W. Throne, PE, City Engineer

Page 753 of 1024 ends

PAGE INTENTIONALLY BLANK

Page 754 of 1024 ends

TABLE OF CONTENTS

NOTICE INVITING BIDS

INSTRUCTIONS TO BIDDERS
BIDDER’S PROPOSAL INCLUDING BID SCHEDULE

GENERAL PROVISIONS
Section 1 – Terms, Definitions, Abbreviations, and Symbols Section 2 - Scope of the Work
Section 3 – Control of the Work
Section 4 - Control of Materials
Section 5 – Legal Relations and Responsibilities
Section 6 – Prosecution and Progress of the Work
Section 7 – Measurement and Payment
Section 8 – Intentionally Omitted
Section 9 – Miscellaneous

SPECIAL PROVISIONS

APPENDICES
Appendix 1 – Agreement
Appendix 2 - Certified Payroll Forms
Appendix 3 - Close-out Documents
Appendix 4 – Standard Plans

Page 755 of 1024 ends

PAGE INTENTIONALLY BLANK

Page 756 of 1024 ends

INSTRUCTIONS TO BIDDERS

1. AVAILABILITY OF CONTRACT DOCUMENTS
Contract Documents may be obtained from the Agency at the location(s) and at the time(s) indicated in the Notice Inviting Bids. Any charge for the Contract Documents is stated in the Notice Inviting Bids.

The official version of all Contract Documents, which include plans, Instructions to Bidders, General Conditions, Special Provisions, bid documents, sample contract documents, certified payroll documents, close-out documents, any other appendices, attachments or exhibits (if any), and addendum (if any) shall be on the Agency’s website at www.PlanetBids.com. It shall be the Bidder’s responsibility to thoroughly review the Contract Documents prior to submitting a bid. Referenced standards, codes, regulations and other materials may not be available on the website. It shall be the Bidder’s responsibility to find sources for all such references.

The Agency shall also make the Contract Documents available for review in electronic form at one or more plan rooms at no charge, as required by Public Contract Code section 20103.7. Please Note:

Prospective Bidders who choose to review the Contract Documents at a plan room must contact the Agency to obtain the required Contract Documents if they decide to submit a bid. The Agency, does not warrant, represent, or guarantee the accuracy, completeness, or adequacy of information provided from any third party source, including any plan room. The Agency shall not be responsible or liable in any way whatsoever for any loss or damages of whatever kind, nature, or scope, including, but not limited to, time, money or goodwill arising from errors, inaccuracies, or omissions in any documents and/or information retrieved from any third party source.

The Agency does not assume any liability or responsibility based on any defective or incomplete copying, excerpting, scanning, faxing, downloading or printing of the Bid Documents.

2. EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITE
Bidders shall be solely responsible for examining the Project work site and the Contract Documents, including any addenda issued during the bidding period, and for informing themselves with respect to local labor availability, means of transportation, necessity for security, laws and codes, local permit requirements, wage scales, local tax structure, contractors’ licensing requirements, availability of required insurance, and other factors that could possibly affect the Work. Bidders are responsible for consulting the standards referenced in the Contract Documents. Bidders shall be solely responsible for their failure to inspect the Project work site and to examine the Contract Documents and inform themselves, shall proceed at their sole risk, and no relief for error or omission will be given except as required under State law. Each Bidder shall identify any and all ambiguity(ies), inconsistency(ies), clarification(s) and/or necessary additional information regarding the Contract Documents and Project work prior to preparing its bid.

Each prospective Bidder is responsible for fully acquainting itself with conditions of the Site (which may include more than one location) and those relating to construction of the Work, fully understanding the facilities, difficulties and restrictions which may affect the cost or effort required to complete the Work.

By submitting a bid the Bidder certifies that:
a) The Bidder has carefully examined the Project Site, has taken steps to obtain all information concerning site conditions and is familiar with all conditions (including information that the Agency

Page 757 of 1024 ends

made available to all Bidders during the bid process, costs and physical conditions) affecting the performance of the Work, and
b) The Bidder has carefully examined the Project work and Contract Documents and its Bid, and affirmatively represents that the Project work, Contract Documents and its Bid contain no significant error, inconsistency or omission and the Bidder has requested additional information and clarification from the Agency in writing with respect to any such error(s), inconsistency(ies), ambiguity(ies), conflict(s) or omission and has received such information and clarification from the Agency, and c) The Bid and Contract Documents are sufficient to have enabled the Bidder to determine the cost and duration of the Work and to enter into the Contract and the Bid and Contract Documents are sufficient to construct the Work in accordance with all applicable laws, statutes, buildings codes and regulations and otherwise to fulfill the Bidder’s obligations under the Contract, and d) The Bidder has requested each Subcontractor to carefully examine the Project Site, information concerning Site conditions, and Bid and Contract Documents with respect to the portion of the Work to be performed by such Subcontractor and that each Subcontractor has certified to the Bidder that such Subcontractor requires no additional information or clarification to perform the portion of the Work to be performed by such Subcontractor except as may have been requested in writing by the Bidder and to which the Agency has responded.
e) That any deficiencies, ambiguities, conflicts, omissions or errors remaining in the Contract Documents at bid time have been considered in Bidder’s costs of performing the work and are including within the total Bid amount, and that Bidder will build and deliver the project as defined in the Contract Documents as whole and complete project within the contract time and cost.

3. ESTIMATED QUANTITIES OF WORK OR MATERIAL
To the extent provided, the quantities of work or material stated in the unit price items of the Bidding Sheet(s) are supplied only to give an indication of the general scope of work. The Agency does not expressly or by implication agree that the actual amount of work or material will correspond therewith.

The Agency reserves the right to increase or decrease the quantity amount of any unit price item of the work by an amount up to and including 25 percent of any bid item(s), or to omit portions of such work as may be deemed necessary or expedient by the Engineer without a change in the unit price. See General Provisions and Specifications for exceptions to the 25% limit, if applicable.

The Agency reserves the right to eliminate any item of work in its entirety in accordance with the General Provisions.

4. INTERPRETATION OF CONTRACT DOCUMENTS & REQUESTS FOR

CLARIFICATION
The Bidder shall interpret the Contract Documents as a whole and inseparable. The Contract Documents are complementary and cooperative. Anything specified in the written documents and not shown on the plans, or shown on the plans and not specified in the Contract Documents shall be as though shown on or specified in both. Discrepancies, conflicts, ambiguities, omissions and errors from any part of the Contract Documents shall immediately be brought to the attention of the Agency by submission of a written Request for Clarification. Any Request for Clarification must be sent electronically via the City’s PlanetBids.com webpage no later than the date specified in the Notice Inviting Bids. The Bidder shall be

Page 758 of 1024 ends

responsible for the prompt delivery of the request. The Agency may or may not respond to Bidder’s requests for clarification.

5. ADDENDA
The Agency reserves the right to revise the Contract Documents prior to the bid opening date. Revisions, if any, shall be made by written addenda. Any response by the Agency to a request for clarification to the Contract Documents will be made by written addendum and will be posted on the Agency’s website. If a Bidder has provided the Agency with their email address at a pre-bid meeting and requested electronic notification, the Agency will endeavor to send addenda electronically to the email addresses provided but makes no representation or warranty that Bidder will receive electronic notification; it is the Bidders sole responsibility to obtain any and all addenda. Any and all addenda shall be issued no later than 72 hours prior to the date and time fixed for the opening of bids. Failure of any Bidder to receive any addenda shall not relieve such Bidder from any obligations imposed by such addenda. All addenda so issued shall become part of the Contract Documents. Failure by the Bidder to include addenda in its bid may render the bid non-responsive and result in its rejection.

Pursuant to Public Contract Code section 4104.5, if the Agency issues an Addendum which includes material changes to the Work less than 72 hours prior to the deadline for submission of bids, the Agency will extend the deadline for submission of bids. The Agency may determine, in its sole discretion, whether an Addendum warrants postponement of the bid submission date.

It shall be the responsibility of all prospective Bidders to ensure that they have received any and all addenda. Each addendum will include a confirmation sheet indicating receipt of the addendum. This sheet must be signed and included with the bid for each addendum issued. Bids which do not include the confirmation sheet(s) for each addendum, if any, may be rejected as non-responsive at the sole discretion of the Agency.

6. ADDITIVE, DEDUCTIVE AND ALTERNATIVE BIDS
If an additive and/or alternate bid schedule is called for in the Contract Documents, the lowest bid will be determined on the basis of the base bid schedule(s) only unless otherwise specified in the Notice Inviting Bids or by Addenda if issued to supersede the Notice Inviting Bids on this specific issue.

For a Contract where a deductive bid schedule is called for, the lowest bid will be determined by the total of all bid schedules including the deductive bid schedule(s).

The time required for completion of the additive/deductive or alternate bid items/schedules has been factored into the Contract Time and no additional time will be allowed for performing any of the alternate bid items unless the Contract Documents address this issue specifically and allow for more or less time based on the additive/deductive and/or alternative bids. Regardless of whether the additive/deductive or alternates bid items will be considered in determining the low bid, the Agency may elect to include any or none of the additive/deductive or alternate bid items/schedules, or to otherwise add or remove certain work from the scope of Work. Accordingly, each Bidder must ensure that each bid item contains a proportionate share of profit, overhead and other costs and expenses, which will be incurred by the Bidder for the Project.

Page 759 of 1024 ends

7. WORK BY BIDDER’S OWN FORCES
It is the intention and requirement of the Agency to award a contract only to a Bidder who will perform with such Bidder’s own forces (those who are in direct employment of the Bidder’s organization) at least 50% of the work, exclusive of items designated on the Bid Schedule by the Agency as specialty items, if any. The percentage of work which will not be performed by a Bidder’s own forces will be determined by adding the dollar value of all contracts shown on the List of Subcontractors in the Bid Forms (excluding the dollar amount of the specialty bid items), and dividing this total by the Bidder’s Total Bid Amount (excluding the dollar amount of Specialty bid items).

The requirement for the Contractor to perform at least 50% of the contract work with its owns forces will be waived only for contracts where only a “B” License is required for the prime contractor.

8. LISTING OF SUBCONTRACTORS
The Bidder shall comply with the Subletting and Subcontracting Fair Practices Act, California Public Contract Code Section 4100 et seq. (“Subcontracting Act”). Any references in these Bid and Contract Documents to the requirements of the Subcontracting Act are for the Bidder’s reference, and shall not limit the Contractor’s obligations under law.

The Bidder shall set forth in the List of Subcontractors, of the Bid Forms:
a) The name, address, phone number, license number, Department of Industrial Relations registration number, the place of business of each subcontractor who will perform work, provide labor, or render service to the Bidder on or about the construction of the Work for this Project, or a subcontractor licensed by the State of California who, under subcontract to the Bidder, specially fabricates and installs a portion of the work or improvement according to these Bid and Contract Documents, in an amount in excess of one-half (½) of one percent (1%) of the Bidder’s total bid or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half (½) of one percent (1%) of the Bidder’s total bid or ten thousand dollars ($10,000), whichever is greater. b) The portion of the work that each listed subcontractor described in item (a) above shall perform.

The Bidder shall list only one subcontractor for each portion of the Work as is defined by the Bidder in the List of Subcontractors section of the Bid Schedule. Partial submittal or failure to include all required information regarding subcontractors may preclude the full analysis and review of the Bid and may be cause to disqualify the Bid as non-responsive.

At the preconstruction meeting, Contractor shall submit a copy of all listed subcontractor(s)’ bids and subcontracts.

9. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS
In accordance with the provisions of the California Labor Code, Contractors and subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform to work on a public project pursuant to Section 1777.1 or Section 1777.7 of the California Labor Code. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid to a debarred subcontractor by

Page 760 of 1024 ends

the Contractor shall be returned to the Agency. The successful Bidder, as Contractor, shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the Project.

10. PREVAILING WAGES
The Bidder shall refer to Section 5-3 LABOR of the Special Provisions and Appendix 3 for all prevailing wage requirements.

The Agency HAS NOT obtained from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Contract. These rates may be obtained online at http://www.dir.ca.gov/dlsr. Bidders are advised that a copy of these rates must be posted by the successful Bidder at the job site(s).

No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

11. COMPLETION OF BID FORMS
Bids shall only be prepared using originals or copies of the Bid Forms included in the Contract Documents, Appendix 1 and all addenda. The use of Bid Forms other than clear and correct photocopies of those provided by the Agency may be rejected by the Agency in its sole discretion as non-responsive.

Bidders shall fill in all blank spaces (including inserting “N/A” where applicable) and initial all interlineations, alterations, or erasures to the Bid Forms. Bidders shall not delete, modify, nor supplement the printed matter on the Bid Forms nor make substitutions thereon. USE OF BLACK OR BLUE INK, INDELIBLE PENCIL OR A TYPEWRITER TO COMPLETE ALL BID FORMS IS REQUIRED. Deviations in the Bid Form may be rejected by the Agency as non-responsive.

The signature of all persons signing the bid proposal shall be in longhand by an individual clearly authorized to bind the Bidder Company. The Bidder shall provide evidence that the individual(s) signing the Bid Forms are authorized to bind the legal entity of the Bidder. The notarization does not constitute such proof unless the legal entity of the Bidder is an individual.

12. SUBCONTRACTOR BIDS
Bidders shall include a copy of all bids by subcontractors listed in the bid documents as part of the bid package. The Agency may reject any bid as non-responsive that does not include copies of all listed subcontractor bids.

Page 761 of 1024 ends

13. NOTARY PUBLIC
All signatures on the bid form, bid bond, Non-collusion Affidavit, the Contract and both required surety bond forms shall be notarized on each document.

14. BID GUARANTEE
Bids shall be accompanied by a certified check or a cashier’s check made payable to the order of the Agency, or a bid bond payable to the Agency and executed by the Bidder as principal and surety as obligor, in an amount equal to at least ten percent (10%) of the amount bid. The bond and Surety qualifications shall be in conformance with the General Provisions. Personal sureties and unregistered surety companies are unacceptable. Said check, or bond shall be given as a guarantee that the Bidder will enter a contract if awarded the work, and shall provide the required payment and performance bonds and insurance certificates and in case of within 5 working days after being requested to do so by the Agency. Refusal or failure to enter into said contract and provide the required documents may be result in forfeiture of the Bidder’s bid guarantee or bond to the Agency and the Agency may award the contract to another Bidder, or may call for new bids. A bid received and not accompanied by such certified check, cashier’s check, or approved bond will be considered non-responsive and rejected.

15. PENALTY FOR COLLUSION
If at any time it is found that the person, firm, or corporation to whom the Contract has been awarded, has, in presenting any bid or bids, colluded with any other party or parties, then the Contract so awarded shall be null and void, and the Agency may advertise for new bids and contract for such work. The Contractor and the Contractor’s sureties shall be liable to the Agency for all loss or damage, which the Agency may suffer thereby.

16. SUBMISSION OF SEALED BIDS
No oral or telegraphic modifications will be considered.

Bids may be mailed, sent by overnight delivery, delivered by messenger, or personally delivered to the office of the City Clerk located at in City Hall, 2200 Huntington Drive, San Marino, California 91108 in such manner to ensure receipt of the Bid on or before the day and hour set for the opening of bids in the Notice Inviting Bids. The bid shall be enclosed in a sealed envelope bearing the title of the project, the name of the Bidder, the date/hour of the opening, and the appropriate State Contractors license designation, which the Bidder holds. If by commercial carrier the sealed bid must be in a sealed box or envelope and the following shall be clearly legible marked on the outside of the sealed box or envelope, “SEALED BID FOR THE MULTI-YEAR SIDEWALK REPLACEMENT PROGRAM PROJECT - DO NOT OPEN WITH REGULAR MAIL”
It is the sole responsibility of the Bidder to see that their bid is received at the proper time. Any bids received after the scheduled closing time for receipt of bids shall not be opened and will be rejected. Late bids will be made available for the Bidder to retrieve up to 7 days after the bid opening. If the Bidder does not retrieve the late bid after 7 days, it will be disposed of by the Agency.

Page 762 of 1024 ends

17. AGENCY PHONES WILL NOT BE AVAILABLE TO BIDDERS ON BID DAY Agency does not represent or warranty that any telephone service will be made available to prospective Bidders. It is the sole responsibility of the Bidder to make arrangements for any communications on Bid day.

18. PUBLIC OPENING OF BIDS
Bids shall be opened and read publicly and the aggregate bid of each Bidder shall be declared at the time and place indicated in the Notice Inviting Bids of these Contract Documents. Bidders or their authorized agents are invited to be present. The apparent low Bid amount and Bidder will be announced on the basis of how the bids shall be compared as stated in the Notice to Bidders or superseding Addenda. The Agency will subsequently evaluate Bid responsiveness, Bidder qualifications and responsibility, and any other matters Agency deems necessary to determine the lowest responsive and responsible bidder in accord with the Contract Documents.

19. BID RESULTS
To obtain bid results, either attend the bid opening or check the city website or the project page on PlanetBid.com. Bid results will not be provided over the telephone.

20. QUALIFICATIONS OF BIDS
After the bids are publicly opened, the Agency shall review all bids for responsiveness to these Instructions to Bidders, Bid Forms, and applicable law, compare the bids to the Engineer’s Estimate for value and to verify a balanced bid. After the lowest monetary and responsive Bidder has been determined, the Agency will review the Bidder in order to determine whether it is the lowest responsible Bidder. The term “responsible” is defined by California law, but generally means that the Bidder is able to demonstrate: (1) the capacity to perform the Work required by these Contract Documents with respect to financial strength, resources available, and experience; and (2) its integrity and trustworthiness to complete performance of the Work in accordance with the Contract Documents.

The Agency will make its determination of responsibility based upon information submitted by the Bidder contained in the Bid Forms and interviews with previous agencies, clients, design professionals, or subcontractors with whom the Bidder has worked.

The Agency in its absolute discretion reserves the right to reject any or all bids, and to waive any informalities or minor irregularities in any Bid. The Agency may require Bidders to submit additional or clarifying information. A bid shall not be binding upon the Agency until after the Contract is signed by both the Contractor and the Agency and delivered to the Bidder by the Agency’s authorized representative.

21. DISQUALIFICATION OF BIDDERS
There are several reasons that the Agency may disqualify a Bidder. Some of the more common reasons Bidders are disqualified include, but are not limited to:
a) Bidder submits or has a financial interest in more than one bid. However, a person, firm, corporation or other entity that has submitted a proposal to a Bidder, or that has quoted prices of materials to a Bidder, is not thereby disqualified from submitting a proposal or quoting prices to other Bidders

Page 763 of 1024 ends

submitting a bid to the Agency. No person, firm, corporation, or other entity may submit a proposal to a Bidder, or quote prices of materials to a Bidder, when also submitting a prime bid for the Work. b) Submittal of unbalanced bids in which the prices for some items are out of proportion to the prices for other items of work.
c) Lack of responsibility as shown by past work judged from the standpoint of workmanship and progress.
d) Uncompleted projects of similar scope and size or poor safety record, which, in the judgment of the Agency, might hinder or prevent the prompt completion of additional work if awarded. e) For being in arrears on existing contracts, history of claims, in litigation with the Agency, or having defaulted on a previous contract.
f) Lack of competency as revealed by the financial statements or statements of experience, plant, and equipment.
g) Lack of financial strength based on, but not limited to, financial statements, available resources, bonding capacity, or available insurance.
h) Evidence of collusion among Bidders.
i) Modification of a Bid Form.
j) Submittal of an incomplete bid and/or failure to include all required information either of which precludes full analysis and review of said Bid and/or which precludes meaningful comparison of the Bid with other bids received by the Agency.

22. WITHDRAWAL OF BID
Any proposal may be withdrawn prior to the hour and date for Bid Opening set forth in the Notice Inviting Bids, provided that a request in writing, executed by the Bidder or his duly authorized representative, for the withdrawal of such proposal, is filed with the Agency. The withdrawal of a proposal shall not prejudice the right of a Bidder to file a new proposal. Any request to withdraw a bid after bid opening must be made in accordance with Public Contract Code section 5100 et seq. and must be submitted in writing within 5 working days, excluding Saturdays, Sundays and State holidays, specifying in detail how the mistake was made. Whether a bid is allowed to be withdrawn under PCC section 5100 et eq. shall be at the Agency’s sole discretion.

23. REJECTION OF BIDS
The Agency, in its absolute discretion, reserves the right to reject any or all bids, and to waive any informalities or minor irregularities in the Bids. Bids may be rejected if they show any alterations of form, additions not called for, conditional bids, incomplete bids, erasures or irregularities of any kind or if the confirmation of addenda and required supplemental information set forth in the bid forms are not submitted with the bid.

Page 764 of 1024 ends

24. BID PROTEST PROCEDURE
Any bid protest relating to the form or content of the Bid, or in connection with the Contract Documents or responses to requests for clarification, or directly or indirectly concerning the Project must be submitted in writing to the Agency’s Procurement Officer at the Finance Department, 2200 Huntington Drive, San Marino, California 91108 at least 10 business days before the initial date set for the bid opening.

Any Bidder who submits a bid without making a protest shall be deemed to have waived any objection to the form or content of the Bid, in connection with the Contract Documents, responses to requests for clarification, and directly or indirectly concerning the Project not previously stated in writing.

Submitted bids will be made available for review upon written request of any Bidder.

Bidders may file a “bid protest” of any Bid(s) with the Agency’s Procurement Officer at the Finance Department, 2200 Huntington Drive, San Marino, California 91108. The bid protest must satisfy all of the following requirements:

A. Be filed in writing not later than 5:00 p.m. on the fifth business day after the bid opening date; B. Clearly identify the specific alleged irregularity or other basis for the bid protest; C. Specify, in detail, the factual and legal grounds for the bid protest; and D. Include all relevant supporting documentation with the bid protest at time of filing.

If the bid protest does not meet all of these requirements, the Agency may reject it without further review.

If the bid protest is timely and complies with all of the above requirements, the Agency’s Procurement Manager, or other designated Agency staff member, shall review the bid protest, any response from the challenged Bidder, and all other relevant information. The Agency may at its discretion prepare a response to the bid protest. Agency staff may make recommendations to the awarding authority to consider, accept, or reject any bid protest(s) in connection with the award of the contract for the Project.

Page 765 of 1024 ends

STANDARD SPECIFICATIONS
The 2021 version of the “Standard Specifications for Public Works Construction” published by BNI Publications (the “Greenbook” or “SSPWC”) and all amendments thereto will serve as the standard specifications for the project, except as modified herein by these Special Provisions.

Page 766 of 1024 ends

The undersigned hereby proposes to furnish any and all labor, materials, and equipment for the MULTIYEAR SIDEWALK REPLACEMENT PROGRAM PROJECT NO. 22-9272, and appurtenant work in connection therewith, said work to be done and materials to be furnished in strict conformity with the Contract Documents, including but not limited to the Notice Inviting Bids, Instructions to Bidders, every Addendum, plans, specifications, General Conditions, Special Provisions, General Provisions, Greenbook 2021 as amended and supplemented, technical references, all other referenced documents, all codes, permit conditions and regulations, for the total amount(s) and any unit prices and additive/deductive items shown on this proposal.

The undersigned has examined the location of the proposed work and all local and physical conditions and challenges presented by the Project site, is familiar with the plans, specifications, Contract Documents (particularly as delineated above) and the requirements of the Public Works Contract, and also understands that the Project shall be completely constructed in turn-key condition acceptable to the Owner within the Project time requirements for the price of the proposal, including all fees and sales and/or use tax upon any materials so furnished, including any unit prices and additive/deductive items. The undersigned has also carefully checked all of the figures given and understands that the Agency will not be responsible for any errors or omissions on the part of the undersigned in submitting this proposal.

Contractor confirms that his/her/its bid is submitted with respect to the changes to the Contract and/or Contract Documents included in all addenda issued by the Owner.

In addition to reaffirming that the changes and information contained in the addenda have been integrated into their proposal, Contractor acknowledges receipt of Addenda No.(s)_______________________.

The undersigned has examined the current State of California schedule of prevailing wage rates for the types of work to be done on this project (and the Davis-Bacon Act if the Agency uses federal funds for the Project) and agrees to pay not less than these rates.

The undersigned hereby proposes to furnish any and all labor, materials, and equipment for the MULTIYEAR SIDEWALK REPLACEMENT PROGRAM PROJECT NO. 22-9272 and appurtenant work in connection therewith, said work to be done and materials to be furnished in strict conformity with the Contract Documents, including but not limited to the Notice Inviting Bids, Instructions to Bidders, every Addendum, plans, specifications, General Conditions, Special Provisions, General Provisions, Greenbook 2021 as amended and supplemented, technical references, all other referenced documents, all codes, permit conditions and regulations, for the total amount(s) and any unit prices and additive/deductive items shown on this proposal.

Page 767 of 1024 ends

BASE BID SCHEDULE
Bid Item Quantity Unit/Yr Unit Cost Item Total

1. Mobilization 1 LS

2. Concrete Sidewalk, 4-in. Thick (4,752 LF) 23,760 SF

3. Concrete Sidewalk, 6-in. Thick (528 LF) 2,640 SF

4. Concrete Curb Ramp 6 Ea

5. Curb Type A2/8 250 LF

6. Concrete Driveway Approach 1,560 SF

BASE BID TOTAL PER YEAR
******************************** END OF BASE BID ITEMS******************************* ADDITIVE BID ITEM “A”
Bid Item Quantity Unit/Yr Unit Cost Item Total
A-1. Concrete Sidewalk, 4-in. Thick (1,320 LF) 6,600 SF ADDITIVE BID ITEM “A
ADDITIVE BID ITEM “B”
Bid Item Quantity Unit/Yr Unit Cost Item Total
B-1. Concrete Sidewalk, 4-in. Thick (1,320) 6,600 SF
ADDITIVE BID ITEM “B”
********************* END OF ADDITIVE A BID ITEMS ******************************** BASE BID TOTAL (in words) _______________________________________________________ Contractor's Initials ____________

Page 768 of 1024 ends

ADDITIVE BID ITEM “A” TOTAL (in words)
____________________________________________
Contractor's Initials ____________
ADDITIVE BID ITEM “B” TOTAL (in words)
____________________________________________
Contractor's Initials ____________
In the event of a variation between the unit price and extended total, the unit price will be used and the corrected extension will be considered as the amount bid. If the bid is illegible and cannot be reconciled it will be considered non-responsive and will not be considered for award.

If an additive and/or alternate bid schedule is called for in the Contract Documents, the lowest bid will be determined on the basis of the base bid schedule(s) only unless otherwise specified in the Notice Inviting Bids or by Addenda if issued to supersede the Notice Inviting Bids on this specific issue.

For a Contract where a deductive bid schedule is called for, the lowest bid will be determined by the total of all bid schedules including the deductive bid schedule(s).

Regardless of whether the additive/deductive or alternates bid items will be considered in determining the low bid, the Agency may elect to include any or none of the additive/deductive or alternate bid items/schedules, or to otherwise add or remove certain work from the scope of Work. Accordingly, Contractor warrants that each bid item contains a proportionate share of profit, overhead and other costs and expenses, which will be incurred by the Contractor for the Project.

If equal low bids are received from responsible and responsive bidders the selection shall be made by drawing lots, or other similar random blind method selected by the Agency. If only one responsive bid is received from a responsible bidder the award shall not be made unless the price can be determined to be reasonable based on an analysis by the Agency. The Agency’s determination as to the reasonableness of any such bid shall be final.

The Agency reserves the right to reject any or all bids, to waive any irregularity(ies), and to take all bids under advisement for a period of 60 calendar days after the date the bids are publicly opened. Bidder acknowledges that all costs incurred as a result of preparing the proposal shall be the sole responsibility of Bidder. The Notice Inviting Bids and Instructions to Bidders does not create or impose any obligation upon the Agency to enter into a contract.

All bids received shall be recorded on an abstract (tabulation) of bids, and then made available for public inspection within two business days of bid opening.

The quantities listed in the bid proposal are provided to give a general indication of the scope of the work

Page 769 of 1024 ends

and for the comparison of bids. No warranty is made, either expressed or implied, that the actual quantities of work to be done will correspond therewith. Item numbers followed by “(S)” are designated as specialty items which will not be included towards the calculation of minimum of 50 percent of work to be performed by Contractor’s own forces.

By signing and submitting this bid the Contractor confirms that they are familiar with the work site and all existing conditions that may affect their work and that they have read and agree to all the terms, conditions and requirements contained or referenced herein or in the Contract Documents and that all the aforementioned has been included in the bid prices listed above, including items of work that may not have a specific pay line item and that there shall be no additional costs to the Agency.

WARNING: If an addendum or addenda have been issued by the Agency and not noted above as being received by the bidder, this Bid may be rejected.

Page 770 of 1024 ends

Complete the following:

Legal name of the business, DIR Reg. and Contractor License Nos.

Business Type (Corporation, Partnership, Sole Proprietor) DBA (if any)
Name and title of the owner
Name and title of second partner or officer
Business Address
Telephone number
Facsimile number
Name and Email address of primary contact
Company web address

Signature of Bidder Date Signature of Bidder Date

Print name and title Print name and title
(If the Bidder is a corporation two signatures of corporate officers are required.)

Page 771 of 1024 ends

CERTIFICATE REGARDING CONTRACTOR'S LICENSE

1. Contractor is required to possess one of the following State Contractor's License:

State of California Classification A and/or C-8 Contractor’s License

2. A failure to (1) possess the required license, (2) truthfully set forth the following information, and/or (3) execute this Certificate may render the proposal nonresponsive and permit the City to reject the proposal. (Business and Professions Code Section 7028.15)

3. Contractor declares, under penalty of perjury, that he/she/it possesses the required Contractor's license(s) which:
a. Bears the license number(s):
b. Expires on:

Signature of Bidder Date Signature of Bidder Date

Print name and title Print name and title
(If the Bidder is a corporation two signatures of corporate officers are required.) This required license determination has been made by the Agency. Any Contractor holding a different license who feels he is qualified to bid on this work must so advise the Agency at least 7 days prior to the bid opening. The Agency may conduct a review of the contemplated work to re-evaluate the required license determination. The Agency may in its sole discretion maintain or change the required license determination; Agency’s decision as to the required license will be final.

Page 772 of 1024 ends

BID SECURITY FORM FOR CHECK
NOTE: THE FOLLOWING FORM SHALL BE USED IN THE CASE OF CHECK ACCOMPANYING BID Accompanying this proposal is a Certified Check or Cashier’s Check payable to the order of the City of San Marino hereinafter referred to as "Agency", for _________________________________dollars [in words] ($_____________________________), this amount being 10 percent of the total amount of the bid. This check shall be returned to the undersigned only if either of the following occurs:

A. If said Bid shall be rejected by the Agency;

B. If said Bid shall be accepted by the Agency and the Undersigned shall execute and deliver a Contract in the form attached hereto (properly completed in accordance with said Bid) and shall furnish bonds required for his/her/its faithful performance of said Contract and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the Contract created by acceptance of said Bid.

Otherwise, said check shall become the property of the Agency.

Said check shall also become the property of the Agency if the Undersigned shall withdraw his/her/its bid within the period of 60 calendar days after the date set for the opening thereof, unless otherwise required by law, and notwithstanding the award of the Contract to another bidder.

Signature of Bidder Date Signature of Bidder Date

Print name and title Print name and title
(If the Bidder is a corporation, two signatures of corporate officers are required.)

Page 773 of 1024 ends

BID SECURITY FORM FOR BOND
KNOW ALL BY THESE PRESENTS:

That the undersigned
,
(Name of Contractor)
as Principal and the undersigned as Surety are held and firmly bound unto Owner, CITY OF SAN MARINO, a political subdivision of the State of California, as obligee, in the penal sum of Dollars ($ ) lawful money
of the United States of America being at least ten percent (10%) of the aggregate amount of said Principal’s base Bid, for the payment of which, well and truly to be made, we bind ourselves, our successors, executors, administrators, and assigns, jointly and severally, firmly by these presents.

WHEREAS, said Principal is submitting a Bid for the Multi-year SIDEWALK REPLACEMENT Program Project.

THE CONDITION OF THIS OBLIGATION IS SUCH that if the Bid submitted by the said Principal be accepted and the Contract be awarded to said Principal and said Principal shall within the required periods enter into the Contract so awarded and provide the required Construction Performance Bond, Construction Labor and Material Payment Bond, insurance certificates, and all other endorsements, forms, and documents required under the Instructions to Bidders, then this obligation shall be void, otherwise to remain in full force and effect.

IN WITNESS WHEREOF, the above bounden parties have executed this instrument this ______ day of ______________________________, 20__.
(Month)
(Corporate Seal) By
Principal
By
Surety
(Corporate Seal) By

Page 774 of 1024 ends

NON-COLLUSION AFFIDAVIT
PUBLIC CONTRACT CODE SECTION 7106

NON-COLLUSION DECLARATION TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID The undersigned declares:

I am the ______________________ of _________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid.

The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _____________[date], at _____________[city], _______________[state].

Signature of Bidder Date Signature of Bidder Date

Print name and title Print name and title
(If the Bidder is a corporation, two signatures of corporate officers are required.)

Page 775 of 1024 ends

CONTRACTOR’S REFERENCE LIST
Attach to this bid a list of three 3 projects in the past 5 years on which the bidder and his subcontractor(s) have successfully constructed and completed projects with the same type (elements), size and complexity of work. The Agency Engineer will make the final determination of whether the projects listed here are of the same type, size and complexity as this project.

Failure of bidder to supply sufficient documentation of similar SIDEWALK REPLACEMENT experience shall be considered grounds for a non-responsive bid and, at the Agency’s discretion, said bid will be disqualified.

Project Name:

Contract Price: Date of Completion:

Name, Address, and Telephone Number of Owner's Representative:

Project Name:

Contract Price: Date of Completion:

Name, Address, and Telephone Number of Owner's Representative:

Project Name:

Contract Price: Date of Completion:

Name, Address, and Telephone Number of Owner's Representative:
(Attach additional pages as necessary)

Page 776 of 1024 ends

DESIGNATION OF SUBCONTRACTORS
Name of
Subcontractor and
Location of Place of
Business
Description of Work Subcontractor’s
License No.

DIR Registration
Number
(Bidder to attach additional sheets if necessary)
(PUBLIC CONTRACT CODE §4100 ET SEQ.)

Page 777 of 1024 ends

BIDDER CERTIFICATIONS

TO BE EXECUTED BY ALL BIDDERS AND SUBMITTED WITH BID
The undersigned Bidder certifies to Owner as set forth in sections 1 through 9, below.

1. STATEMENT OF CONVICTIONS
By my signature hereunder, I hereby swear, under penalty of perjury, that no more than one final, unappealable finding of contempt of court by a Federal Court has been issued against Bidder within the past two years because of failure to comply with an order of a Federal Court or to comply with an order of the National Labor Relations Board.

2. CERTIFICATION OF WORKER’S COMPENSATION INSURANCE
By my signature hereunder, as the Contractor, I certify that I am aware of the Labor Code Section 3700, which requires every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract.

Please note that the submittal of this certificate does not relieve Contractor from complying with all of the insurance requirements of the Public Works Agreement and Contract Documents.

3. CERTIFICATION OF PREVAILING WAGE RATES AND RECORDS
By my signature hereunder, as the Contractor, I certify that I am aware of Labor Code Section 1773, which requires the payment of prevailing wage on public projects. Contractor and any subcontractors under the Contractor shall comply with Labor Code Section 1776 regarding wage records, and with Labor Code Section 1777.5 regarding the employment and training of apprentices. Contractor is responsible to ensure compliance by any and all subcontractors performing work under this Contract.

4. CERTIFICATION OF COMPLIANCE WITH PUBLIC WORKS CHAPTER OF

LABOR CODE
By my signature hereunder, as the Contractor, I certify that I am aware of Labor Code Sections 1777.1 and 1777.7 Code, and Contractor and Subcontractors are eligible to bid and work on public works projects.

5. CERTIFICATION OF NON-DISCRIMINATION
By my signature hereunder, as the Contractor, I certify that there will be no discrimination in employment with regard to race, color, religion, gender, sexual orientation, age or national origin; that all federal, state, and local directives and executive orders regarding non-discrimination in employment will be complied with; and that the principal of equal opportunity in employment will be demonstrated positively and aggressively.

6. CERTIFICATION OF NON-DISQUALIFICATION
By my signature hereunder, as the Contractor, I swear, under penalty of perjury, that the below indicated Bidder, any officer of Bidder, or any employee of Bidder who has a proprietary interest in such Bidder, has never been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, State, or local government project because of a violation of law or safety regulation, except as

Page 778 of 1024 ends

indicated on the separate sheet attached hereto entitled “Previous Disqualifications.” If a statement of “Previous Disqualifications” is attached, please explain the circumstances.

7. CERTIFICATION OF ADEQUACY OF CONTRACT AMOUNT
By my signature hereunder, as the Contractor, pursuant to Labor Code Section 2810(a), I certify that, if awarded the Contract based on the undersigned’s Bid, the Contract will include funds sufficient to allow the Contractor to comply with all applicable local, state, and federal laws or regulations governing the labor or services to be provided. I understand that Owner will be relying on this certification if it awards the Contract to the undersigned.

8. CERTIFICATION REGARDING DIR CONTRACTOR / SUBCONTRACTOR

REGISTRATION
By my signature hereunder, as the Contractor, I certify that Contractor, and all listed Subcontractors are the subject of current and active contractor registrations pursuant to Division 2, Part 7, Chapter 1 (commencing with section 1720) of the California Labor Code. Contractor’s registration number is _____________________. Subcontractors’ registration numbers are as indicated in “Designation of Subcontractors.”

9. CERTIFICATION REGARDING PREQUALIFICATION INFORMATION Not applicable for this project.

BIDDER:

Signature of Bidder Date Signature of Bidder Date

Print name and title Print name and title
(If the Bidder is a corporation, two signatures of corporate officers are required.)

Page 779 of 1024 ends

PAGE INTENTIONALLY BLANK

Page 780 of 1024 ends

GENERAL PROVISIONS
PART ONE, GENERAL PROVISIONS, OF THE 2021 GREENBOOK IS REPLACED IN ITS ENTIRETY WITH THE FOLLOWING SECTIONS 1 THROUGH 9 WHICH IS INCORPORATED INTO THE CONTRACT DOCUMENTS AND SHALL APPLY TO THE PROJECT WORK.

SECTION 1 - TERMS, DEFINITIONS, ABBREVIATIONS AND SYMBOLS 1-1 GENERAL. Unless otherwise stated, the words directed, required, permitted, ordered, instructed, designated, considered necessary, prescribed, approved, acceptable, satisfactory, or words of like meaning, refer to actions, expressions, and prerogatives of the Engineer. 1-2 TERMS AND DEFINITIONS
Addendum - Written or graphic instrument issued prior to the opening of Bids which clarifies, corrects, or changes the Contract Documents. The term “Addendum” shall include bulletins and all other types of written notices issued to potential bidders prior to opening of the Bids.

Agency - The legal entity for which the Work is being performed.

Agreed Price - The cost for new or unforeseen work, or for adjustments in the Contract Unit Price for changes in the character of the work as specified herein, established by mutual agreement between the Contractor and the Agency.

Agreement - See Contract.

Assessment Act Contract - A Contract financed by special assessments authorized under a State Act or procedural ordinance of a City or County.

AASHTO Designations - The latest revised Specifications of the American Association of State Highway and Transportation Officials.

Base - A layer of specified material of planned thickness placed immediately below the pavement or surfacing.

Bid - The offer or proposal of the Bidder submitted on the prescribed form setting forth the prices for the Work.

Bidder - Any individual, firm, partnership, corporation, or combination thereof, submitting a Bid for the Work, acting directly or through a duly authorized representative.

Board - The officer or body constituting the awarding authority of the Agency.

Bond - Bid, performance, or payment bond or other instrument of security.

Caltrans - The State of California Department of Transportation.

Cash Contract - A Contract financed by means other than special assessments.

Page 781 of 1024 ends

Certificate of Compliance - A written document signed and submitted by a supplier or manufacturer that certifies that the material or assembled material supplied to the Work site conforms to the requirements of the Contract Documents.

Change Order - A written order to the Contractor signed by the Agency directing an addition, deletion, or revision in the Work, or an adjustment in the Contract Price or the Contract time issued after the effective date of the Contract. A Change Order may or may not also be signed by the Contractor.

Code - The terms Government Code, Labor Code, etc., refer to codes of the State of California.

Contract - The written agreement between the Agency and the Contractor covering the Work.

Contract Documents - The Contract, Addenda, notice inviting bids, instructions to bidders; Bid (including documentation accompanying the Bid and any post-bid documentation submitted prior to the Notice of Award), Appendices, Exhibits, the Bonds, permits from jurisdictional regulatory agencies, Special Provisions, Plans, Standard Plans, Standard Specifications, Reference Specifications, Change Orders, Bulletins and Supplemental Agreements.

Contractor - The individual, partnership, corporation, joint venture, or other legal entity having a Contract with the Agency to perform the Work. In the case of work being done under a permit issued by the Agency, the permittee shall be construed to be the Contractor. The term “prime contractor” shall mean the Contractor.

Contract Price - The total amount of money for which the Contract is awarded.

Contract Unit Price - The amount stated in the Bid for a single unit of an item of work.

County – County of Los Angeles
County Sealer - The Sealer of Weights and Measures of the county in which the Contract is awarded.

Days - Days shall mean consecutive calendar days unless otherwise specified in the Special Provisions.

Department - Where the word Department appears in the Standard Specifications, it shall mean the City of San Marino Parks and Public Works Department
Disputed Work - Work in which the Agency and the Contractor are in disagreement.

Electrolier - Street light assembly complete, including foundation, standard, mast arm, luminaire, etc.

Extra Work - New or unforeseen work not covered by a Contract Unit Price or Stipulated Unit Price.

Engineer - The Chief Engineer of the Agency, Director of Public Works, or other person designated by the Board, acting either directly or through authorized agents.

Federal – United States of America.

House Connection Sewer - A sewer, within a public street or right-of-way, proposed to connect any parcel, lot, or part of a lot with a mainline sewer.

Page 782 of 1024 ends

Luminaire - The lamp housing including the optical and socket assemblies (and ballast if so specified).

Mast Arm - The structural member, or bracket, which, when mounted on a Standard, supports the luminaire.

Modification - Includes Change Orders and Supplemental Agreements. A Modification may only be issued after the effective date of the Contract.

Notice of Award - The written notice by the Agency to the successful Bidder stating that upon its compliance with the required conditions, the Agency will execute the Contract.

Notice to Proceed - A written notice given by the Agency to the Contractor fixing the date on which the Contract time will start.

Owner - The City of San Marino.

Person - Any individual, firm, association, partnership, corporation, trust, joint venture, or other legal entity.

Plans - The drawings, profiles, cross sections, Standard Plans, working drawings, and shop drawings, or reproductions thereof, approved by the Engineer, which show the location, character, dimensions, or details of the Work.

Private Contract - Work subject to Agency inspection, control, and approval, involving private funds, not administered by the Agency.

Proposal - See Bid.

Reference Specifications - Those bulletins, standards, rules, methods of analysis or testing, codes, and specifications of other agencies, engineering societies, or industrial associations referred to in the Contract Documents. These shall refer to the latest edition, including amendments in effect and published at the time of advertising the Contract or issuing the permit, unless specifically referred to by edition, volume, or date.

Roadway - The portion of a street reserved for vehicular use.

Service Connection - All or any portion of the conduit cable or duct including meter, between a utility distribution line and an individual consumer.

Service Lateral Connection - The interface of the House Connection Sewer with the host pipe.

Sewer - Any conduit intended for the reception and transfer of sewage and fluid industrial waste.

Shop Drawings - Drawings showing details of manufactured or assembled products proposed to be incorporated into the Work.

Special Provisions - Additions and revisions to the Standard Specifications setting forth conditions and requirements peculiar to the Work.

Page 783 of 1024 ends

Specifications - Standard Specifications, Reference Specifications, Special Provisions, and specifications in Change Orders or Supplemental Agreements between the Contractor and the Board.

Standard - The shaft or pole used to support street lighting luminaires, traffic signal heads, mast arms, etc.

Standard Plans - Details of standard structures, devices, or instructions referred to on the Plans or in the Specifications by title or number.

Standard Specifications - The Standard Specifications for Public Works Construction (SSPWC), the “Greenbook”.

State - State of California.

Stipulated Unit Price - Unit prices established by the Agency in the Contract Documents.

Storm Drain - Any conduit and appurtenances intended for the reception and transfer of storm water.

Street - Any road, highway, parkway, freeway, alley, walk, or way.

Subbase - A layer of specified material of planned thickness between the base and the subgrade.

Subcontractor - An individual, firm, or corporation having a direct contract with the Contractor or with any other Subcontractor for the performance of a part of the Work.

Subgrade - For roadways, that portion on which pavement, surfacing, base, subbase, or a layer of other material is placed. For structures, the soil prepared to support a structure.

Supervision - Supervision, where used to indicate supervision by the Engineer, shall mean the performance of obligations, and the exercise of rights, specifically imposed upon and granted to the Agency in becoming a party to the Contract. Except as specifically stated herein, supervision by the Agency shall not mean active and direct superintendence of details of the Work.

Supplemental Agreement - A written amendment of the Contract Documents signed by the Agency and the Contractor.

Surety - Any individual, firm, or corporation, bound with and for the Contractor for the acceptable performance, execution, and completion of the Work, and for the satisfaction of all obligations incurred.

Utility - Tracks, overhead or underground wires, pipeline, conduits, ducts, structures, sewers, or storm drains owned, operated, or maintained in or across a public right of way or private easement.

Work - That which is proposed to be constructed or done under the Contract or permit, including the furnishing of all labor, materials, equipment, and services.

Working Day - Any day within the period between the date of the start of the Contract time as specified in 6-1 and the date of field acceptance of the Work by the Engineer, other than:

Page 784 of 1024 ends

a) Saturday,
b) Sunday,
c) any day designated as a holiday by the Agency,
d) any other day designated as a holiday in a Master Labor Agreement entered into by the Contractor or on behalf of the Contractor as an eligible member of a contractor association, e) any day the Contractor is prevented from working at the beginning of the workday for cause as specified herein, or
f) any day the Contractor is prevented from working during the first 5 hours with at least 60 percent of the normal work force for cause as specified herein.

Working Drawings - Drawings showing details not shown on the Plans which are required to be designed by the Contractor.
1-3 ABBREVIATIONS
1-3.1 General. The abbreviations are applicable to these Standard Specifications and the Special Provisions. Additional abbreviations shall be as specified on the Plans or in the Special Provisions. 1-3.2 Common Usage
Abbreviation Word or Words
ABS...........................Acrylonitrile Butadiene Styrene ADA.........................Americans with Disabilities Act of 1990 (Public Law 101-336, 104 Sat. 1990, 42 USC 12101-12213 (as amended))
APC..........................Air Placed Concrete
ARHM......................Asphalt Rubber Hot Mix
ARAM......................Asphalt Rubber and Aggregate Membrane BMPs........................ Best Management Practices
CAB.......................... Crushed Aggregate Base
CAP A...................... Corrugated Aluminum Pipe Arch CAP.......................... Corrugated Aluminum Pipe
CBR.......................... California Bearing Ratio
CCFRPM................. Centrifugally Cast Fiberglass Reinforced Plastic Mortar CCR ......................... California Code of Regulations CCTV ...................... Closed Circuit TV
CHDPE.................... Corrugated High Density Polyethylene CIP............................ Cast Iron Pipe
CIPCP ...................... Cast-In-Place Concrete Pipe CIPP ......................... Cured-In-Place Pipe
CLSM ....................... Controlled Low Strength Material CMB......................... Crushed Miscellaneous Base CRM......................... Crumb Rubber Modifier
CRUMAC ............... Crumb Rubber Modified Asphalt Concrete CRUMAC-GG....... Crumb Rubber Modified Asphalt Concrete Gap Graded CQS ......................... Cationic Quick-Setting
CRS .......................... Cationic Rapid-Setting
CSP........................... Corrugated Steel Pipe
CSEP......................... Confined Space Entry Plan

Page 785 of 1024 ends

CSP A....................... Corrugated Steel Pipe Arch CSP........................... Corrugated Steel Pipe
CSS ........................... Cationic Slow-Setting
CT............................. California Test
DIP ............................ Ductile Iron Pipe
GG............................ Gap-Graded
HC............................ House Connection
HDPE....................... High Density Polyethylene
HRWRA.................. High Range Water Reducing Admixture LS .............................. Lump Sum
MC............................Medium Curing
Min............................Minimum
MSDS .......................Material Safety Data Sheet
MUTCD..................Manual on Uniform Traffic Control Devices NA ............................Not Applicable
OD ........................... Outside Diameter
P A V........................ Pressure Aging Vessel
PCC.......................... Portland Cement Concrete
PE.............................. Polyethylene
PG............................. Performance Graded
PLI............................. Pounds Per Linear Inch PMB.......................... Processed Miscellaneous Base PRCB........................ Precast Reinforced Concrete Box PVC.......................... Polyvinyl Chloride
RC............................. Rapid Curing
R ................................ Resistance Value
RA............................. Reclaimed Aggregates
RAC .........................Recycled Asphalt Concrete
RAP ..........................Reclaimed Asphalt Pavement RCP ..........................Reinforced Concrete Pipe
RPPCC.....................Reclaimed Plastic Portland Cement Concrete RTFO.......................Rolling Thin Film Oven
RW...........................Reclaimed Water
SAPPA...................... Structural Aluminum Plate Pipe Arch SAPP......................... Structural Aluminum Plate Pipe SC............................. Slow Curing
SCMs........................ Supplementary Cementitious Materials SDR. ......................... Standard thermoplastic pipe dimension ratio (ratio of pipe O.D. to minimum wall thickness)
SE .............................. Sand Equivalent
SG............................. Specific Gravity
SI ............................... International System of Units (Metric) SLC........................... Service Lateral Connection SS .............................. Slow-Setting
SSPPA....................... Structural Steel Plate Pipe Arch SSPP.......................... Structural Steel Plate Pipe SWPPP..................... Storm Water Pollution Prevention Plan TCP ..........................Traffic Control Plan
TRMAC...................Tire Rubber Modified Asphalt Concrete

Page 786 of 1024 ends

TTC..........................Temporary Traffic Control
U.S.C........................ United States Code
U.S. ........................... United States
VCP ..........................Vitrified clay pipe
VTCSH ....................Vehicle Traffic Controls Signal Heads WATCH .................Work Area Traffic Control Handbook WTAT.....................Wet Track Abrasion Test
X ............................... By
1-3.3 Institutions
Abbreviation Word or Words
AASHTO ................American Association of State Highway and Transportation Officials AISC.........................American Institute of Steel Construction ANSI.........................American National Standards Institute AREA .......................American Railway Engineering Association ASTM.......................American Society for Testing and Materials AWPA.....................American Wood Preservers Association AWS.........................American Welding Society
AWWA...................American Water Works Association EIA ............................ Electronic Industries Alliance EPA ........................... Environmental Protection Agency ETL ........................... Electrical Testing Laboratories FCC.......................... Federal Communications Commission GRI ........................... Geosynthetic Research Institute IEEE........................... Institute of Electrical and Electronics Engineers IMSA......................... International Municipal Signal Association ITE ............................ Institute of Transportation Engineers NEMA......................National Electrical Manufacturers Assn.

RUS ..........................Rural Utilities Service
SCE........................... Southern California Edison UL............................. Underwriters’ Laboratories Inc. 1-4 UNITS OF MEASURE
1-4.1 General. The U.S. Standard Measures, also referred to as the U.S. Customary System, is the principal measurement system in these Specifications and shall be used for construction, unless otherwise specified in the Special Provisions. The International System of Units, also referred to as SI or the metric system, is included in parenthesis. U.S. Standard Measures units may not be exactly equivalent to the SI units in parenthesis. If SI is specified for use in the Contract Documents, then all values used for construction shall be the SI units shown in parenthesis. Certain material specifications and test requirements contained herein use SI units specifically and U.S. Standard Measures have not been included in those circumstances.

Reference is also made to ASTM E380 for definitions of various units of the SI system and a more extensive set of conversion factors.

Page 787 of 1024 ends

1-4.2 Units of Measure and Their Abbreviations
U.S. Customary Unit Equal To SI Unit
(Abbreviations) (Abbreviations)
I mil (= 0.001 inch) ........................................................... 25.4 micrometer (/lm) 1 inch ................................................................................... 25.4 millimeter (mm) 1 inch ................................................................................... 2.54 centimeter (cm) 1 foot (ft) ............................................................................ 0.3048 meter (m) 1 yard (yd).......................................................................... 0.9144 meter (m) 1 mile (mi) .......................................................................... 1.6093 kilometer (km) 1 square foot (ft2) ............................................................. 0.0929 square meter (m2) 1 square yard (yd2) ........................................................... 0.8361 square meter (m2) 1 cubic foot (ft3) ................................................................ 0.0283 cubic meter (m3) 1 cubic yard (yd3) .............................................................. 0.7646 cubic meter (m3) 1 acre................................................................................... 0.4047 hectare (ha) 1 U.S. gallon (gal) .............................................................. 3.7854 Liter (L) 1 fluid ounce (fl. oz) ......................................................... 29.5735 milliliter (mL) 1 pound mass (lb) (avoirdupois).................................... 0.4536 kilogram (kg) 1 ounce mass (oz)............................................................. 0.02835 kilogram (kg) 1 Ton (= 2000 lb avoirdupois)....................................... 0.9072 Tonne (= 907 kg) 1 Poise................................................................................. 0.1 pascal . second (Pa . s) 1 centistoke (cs)................................................................ 1 square millimeters per second (mm2/s) 1 pound force (lbf)............................................................ 4.4482 Newton (N) 1 pounds per square inch (psi)...................................... 6.8948 Kilopascal (kPa) 1 pound force per foot (lbf/ft)....................................... 1.4594 Newton per meter (N/m) 1 foot-pound force (ft-Ibf) .............................................. 1.3558 Joules (J) 1 foot-pound force per second (ft-Ibf) ........................ 1.3558 Watt (W) 1 part per million (ppm).................................................. 1 milligram/liter (mg/L) Temperature Units and Abbreviations
Degree Fahrenheit (oF): Degree Celsius (°C):
°f = (1.8 x °C) + 32 °C = (°F - 32)/1.8
SI Units (abbreviation) Commonly Used in Both Systems
1 Ampere (A)
1 Volt (V)
1 Candela (cd)
1 Lumen (lm)
1 second (s)
Common Metric Prefixes
kilo (k) ...........................................................................................103 centi (c).........................................................................................10-2 milli (m).........................................................................................10-3 micro (μ) .......................................................................................10-6 nano (n).........................................................................................10-9 pico (p ).........................................................................................10-12

Page 788 of 1024 ends

1-5 SYMBOLS
% ..........................Percent
, ...........................Feet or minutes
“ ..........................Inches or seconds
1 ..........................Number
/ ...........................per or (between words) o ...........................Degree x ..........................Times
1-7 AWARD AND EXECUTION OF THE CONTRACT. Award and execution of the Contract shall be as provided for in the Special Provisions, Instructions to Bidders, and Notice Inviting Bids.

The Agreement shall be signed in triplicate by the Agency and the Contractor.

Execution of the Agreement by the Contractor is a representation that the Contractor has visited the Project Site(s), become familiar with the local conditions under which the Work is to be performed, and has correlated personal observations with the requirements of the Contract Documents.

The intent of the Contract Documents is to include all items necessary for the proper execution and completion of the Work. The Bid and Contract Documents are complementary, and what is required by any one shall be as binding as if required by all. Work not covered in the Bid and Contract Documents will not be required unless it is consistent therewith and is reasonably inferable therefrom as being necessary to produce the intended results. Words used in the Bid and Contract Documents, which have a well-known technical or trade meaning are used in accordance with such meanings. Abbreviations and symbols listed in Sections 1-3 and 1-5, together with others in general use, are applicable to the Bid and Contract Documents.

The organization of the Specifications into sections and the arrangement of Plans shall not control the Contractor in dividing the Work among Subcontractors or in establishing the extent of Work to be performed by any trade.

The intent of the Bid and Contract Documents is to prescribe the details for construction and completion of the Work in accordance with the terms of the Contract. Where Bid and Contract Documents describe portions of the Work in general terms, but not in complete detail, it is understood that only the best general practice is to prevail and that only materials and workmanship of the first quality are to be used.

Contractor is responsible for means and methods of construction using best practices in order to accomplish the construction and completion of the Work.

Any discrepancies between Bid and Contract Documents and conditions of the Site, or in the layout given by stakes, points or instructions, discovered by the Contractor shall be promptly brought to the attention of the Agency by written notice. Work done after such discovery, until authorized by the Agency, will be done at the Contractor’s risk.

In general, Specifications indicate qualities of materials and workmanship and Plans indicate dimensions, locations, quantities and details of construction. Figured dimensions take precedence over scaled measurements. Detailed Drawings and Specifications take precedence over general Drawings and Specifications. Supplementary details and instructions, approved revisions of later date and addenda take

Page 789 of 1024 ends

precedence over original documents, information and earlier addenda. In the event of ambiguity or conflict in indicated quantity or in quality, the greater quantity and the better quality shall govern.

The Contractor and each subcontractor shall have or obtain a valid City business license prior to the start of work. 1-7.1 Review of Bid and Contract Documents. The Contractor certifies that (i) the Contractor has carefully examined the Project Site, has taken steps to obtain all information concerning Site conditions and is familiar with all conditions that are observable, could be known by reasonable inference or through diligent research (including information that the Agency made available to all bidders during the bid process, costs and physical conditions) affecting the performance of the Work; (ii) the Contractor has carefully examined the Bid and Contract Documents and the Bid and Contract Documents either (a) contain no significant error, ambiguity, conflict, inconsistency or omission or (b) the Contractor has requested additional information and clarification from the Agency in writing with respect to any such error, ambiguity, conflict, inconsistency or omission and has received such information and clarification from the Agency; (iii) the Bid and Contract Documents are sufficient to have enabled the Contractor to determine the cost and duration of the Work and to enter into the Contract and the Bid and Contract Documents are sufficient to construct the Work in accordance with all applicable laws, statutes, buildings codes and regulations and otherwise to fulfill the Contractor’s obligations under the Contract; and (iv) the Contractor has requested each Subcontractor to carefully examine the Project Site, information concerning Site conditions, and Bid and Contract Documents with respect to the portion of the Work to be performed by such Subcontractor and that each Subcontractor has certified to the Contractor that such Subcontractor requires no additional information or clarification to perform the portion of the Work to be performed by such Subcontractor except as may have been requested in writing by the Contractor and to which the Agency has responded.

The Contractor shall not be liable to the Agency for any damage relating to any errors, inconsistencies, or omissions in the Bid and Contract Documents, except where the Contractor recognized or should have recognized such errors, ambiguities, conflicts, inconsistencies, or omissions and failed to report such errors, ambiguities, conflicts, inconsistencies or omissions to the Agency. The Contractor shall perform no portion of the Work at any time without Bid and Contract Documents, or where required, approved shop drawings, product data or samples for such portion of the Work.

To the extent provided, the quantities given in the Bid and Contract Documents are approximate only, being given as a basis for the comparison of bids and the Agency does not, expressly or by implication, warrant or agree that the actual quantities will correspond therewith. The Agency reserves the right to increase or decrease the amount of any class or portion of the Work, or to omit or delete portions of the Work, as may be deemed necessary or advisable by the Agency.

Information and test results which the Agency made available for review were for the convenience of bidders only and making such information and test results available is not to be construed in any way as a waiver of this section. The Agency does not guarantee that such information and test results are accurate and assumes no responsibility whatsoever as to their accuracy or their interpretation. 1-7.1.1 Penalty for Collusion. If, at any time, it is found that the Contractor has, in presenting any bid or bids, colluded with any other party or parties, then the Contract shall be null and void, and the Contractor and the Contractor’s sureties shall be liable for loss or damage which the Agency may suffer thereby, and the Agency may advertise for new bids for the Work.

Page 790 of 1024 ends

1-7.1.2 Award of Contract. The proposals will be compared on the basis of the unit cost for each item listed in the proposal, and on the total of all base bid items. If the contract is awarded it will be to the lowest responsible bidder whose proposal complies with all the requirements prescribed and described herein for comparison purposes.

A Responsive bid is one that meets all the requirements of the advertisement and proposal. A Responsible bidder is one who is physically organized and equipped with the financial ability to undertake and complete the contract.

Reasons to reject a bid as “nonresponsive” include, but are not limited to:
• Failure to sign the bid
• Failure to furnish the required bid bond
• Failure to include a unit bid price for each item
• Failure to include a total amount for the bid
• Failure to prepare the bid in ink
• Failure to submit a completed addenda certification statement • Failure to submit a Non-Collusion Affidavit
• Failure to commit to the achievement of the DBE contract goals or demonstrate good faith efforts to do so
• Inclusion of conditions or qualifications not provided for in the specifications • Submission of a materially unbalanced bid
Reasons to deem a bidder “not responsible” include but are not limited to:
• Failure to meet the local agency’s qualification requirements, or • Past unsatisfactory performance that may involve quality of workmanship, safety, supervision, timeliness, false claims, compliance with contract requirements, compliance with local, state of federal regulations, or
• Debarment by any governmental agency, or
• Failure to provide adequate proof of sufficient financial resources to execute and complete the project considering the Contractor’s entire work load when requested, or • Failure to provide evidence of qualified personnel that will supervise the project when requested, or • Such award, if made, will be within sixty days after the opening of the proposals. All proposals will be compared on the basis of the Engineer’s Estimate of the quantities of work to be done. The contractor shall submit to the Agency, when requested and prior to the award of the contract, a financial statement that indicates the contractor’s ability to perform the project. 1-7.1.3 Execution of Contract. The Agency will mail the contract to the successful bidder. The Contract shall be signed by the successful bidder in triplicate counterpart and returned, together with the contract bonds and insurance certificates, within ten (10) working days from mailing the Contract to the contractor. No contract shall be binding upon the Agency until it has been completely executed by the contractor and the Agency.

Failure to execute a Contract and file acceptable bonds and insurance certificates as provided herein within the time limit above is just cause for the annulment of the award and the forfeiture of the bid security. The Agency reserves the right to require complete, certified copies of all required insurance policies, including endorsements, at any time.

Page 791 of 1024 ends

1-7.1.4 Document Ownership. Once the Contractor has received any compensation for the Work performed, all electronic or hard copy documents, e.g., original plans, studies, sketches, drawings, computer printouts and files, and specifications prepared in connection with or related to the Work shall be the property of Agency. The Agency’s ownership of these documents includes use of, reproduction or reuse of, and all incidental rights, whether or not the item of the Work for which they were prepared has been performed. Additionally, Contractor shall provide Agency with all bid preparation materials, including but not limited to spreadsheets, takeoffs, cost estimating programs and data, schedules and look aheads, and subcontractor proposals, agreements and change order requests. 1-7.1.5 Successor’s Obligations. All grants, covenants, provisions and claims, rights, powers, privileges and abilities contained in the Contract Documents shall be read and held as made by and with, and granted to and imposed upon, the Contractor and the Agency and their respective heirs, executors, administrators, successors, and assigns.
1-7.1.6 Waiver of Legal Rights. The failure of the Agency to insist, in any one or more instances, upon the performance of any provision of the Contract, or to exercise any right therein, shall not be construed as a waiver or relinquishment of such provisions or rights. Any waiver of any breach of this contract shall not be held to be a waiver of any other or subsequent breach.

Any waiver issued by the Agency of any provision of the Contract shall only be effective if issued in writing by the Agency and shall be specific, shall apply only to the particular matter concerned and not to other similar or dissimilar matters.
1-7.1.7 Requests for Information (RFI). If the work to be done is not sufficiently detailed or explained in the Contract Documents, the Contractor shall submit in writing a request to the Engineer for further explanations. Questions related to the Work shall be addressed to the Engineer for the Engineer’s decision pursuant to 3-4, “AUTHORITY OF THE BOARD AND THE ENGINEER.” 1-7.1.8 Headings. All section headings are for convenience only and shall not affect the interpretation of this contract.
1-7.1.9 Cumulative Remedies. The duties and obligations imposed by this contract and the rights and remedies available hereunder to the Parties hereto, and, in particular but without limitation, the warranties, guarantees and obligations imposed upon the Contractor by this contract and all of the rights and remedies available to Agency thereunder; are in addition to, and are not to be construed in any way as a limitation of, any rights and remedies imposed or available by Laws or Regulations, by special warranty or guarantee or by other provisions of the Contract Documents. 1-7.1.101 Written Notice. Notices to the Contractor shall be in writing and shall be deemed to have been fully served if delivered in person at the Project Site or Contractor’s address shown in the agreement, sent by registered or certified mail to the Contractor’s address shown in the Agreement.

Page 792 of 1024 ends

Notices to the Agency shall be in writing and shall be deemed to have been fully served if delivered in person at or sent by registered or certified mail to:

City Engineer
Parks and Public Works Department
City of San Marino
2200 Huntington Drive
San Marino, California 91106
Either party may change its address for notices by delivery of written notice of the change in conformance with this section
1-7.2 CONTRACT BONDS. Before execution of the Contract, the Bidder shall file surety bonds with the Agency to be approved by the Board in the amounts and for the purposes noted below. Bonds issued by a surety who is listed in the latest version of US. Department of Treasury Circular 570, who is authorized to issue bonds in California, and whose bonding limitation shown in said circular is sufficient to provide bonds in the amount required by the Contract shall be deemed to be approved unless specifically rejected by the Agency. Bonds from all other sureties shall be accompanied by all of the documents enumerated in the Code of Civil Procedure, Section 995.660 a). The Bidder shall pay all bond premiums, costs, and incidentals.

Each bond shall incorporate, by reference, the Contract and be signed by both the Bidder and the Surety.

The signature of the authorized agent of the Surety shall be notarized.

The Bidder shall provide two (2) good and sufficient surety bonds:

The “Payment Bond” (Material and Labor Bond) shall be for not less than 100 percent of the Contract Price, to satisfy claims of material suppliers and mechanics and laborers employed by it on the Work. The bond shall be maintained by the Contractor in full force and effect until the performance of the Contract is accepted by the Agency and until all claims for materials and labor are paid, and shall otherwise comply with the Civil Code.

The “Performance Bond” shall be for 100 percent of the Contract Price to guaranty faithful performance of all work, within the time prescribed, in a manner satisfactory to the Agency, and that all materials and workmanship will be free from original or developed defects. Upon Agency’s acceptance of the Project work, Agency may at its sole discretion allow a substitute Performance Bond in an estimated amount to cover any repair, reconstruction or rework that may be required during any applicable warranty periods plus any attorneys’ fees and costs in enforcing the obligations secured by the bond. Under no circumstances shall Contractor be relieved from its obligations to properly perform the requirements of the Contract and Contract Documents in accord with best practices in a good and workmanlike fashion.

The bond must remain in effect until the end of all warranty periods set forth in the Contract Documents.

The Performance and Payment Bonds shall provide for payment of attorney fees and costs incurred by Agency in enforcing the obligations secured by the bond.

Should any bond become insufficient, the Contractor shall renew the bond within 10 days after receiving notice from the Agency.

Page 793 of 1024 ends

Should any surety at any time be unsatisfactory to the Agency, notice to that effect will be given to the Contractor. No further payments shall be deemed due or will be made under the Contract until a new surety qualifies and is accepted by the Agency.

Changes in the Work or extensions of time, made pursuant to the Contract, shall in no way release the Contractor or the Surety from its obligations. As a condition of providing a bond for this project the Surety waives any notice requirements of such changes in work or extensions of time.

Page 794 of 1024 ends

SECTION 2 – SCOPE OF THE WORK
2-1 WORK TO BE DONE. The work to be performed under this Contract shall consist of furnishing all plant, tools, equipment, materials, machinery, supplies and manufactured articles, and for furnishing all transportation, services, including fuel, power and water and essential communications, and the performance of all labor, work or other operations required for the fulfillment of the Contract, in strict accordance with the specifications, schedules and drawings, all of which are made a part hereof, and including such detailed sketches as may be furnished by the Engineer from time to time during the construction in explanation of said drawings.

The work shall be complete, and all work material and services not expressly called for in the specifications, or not shown on the drawings which may be necessary for complete and proper construction to carry out the Contract in good faith, shall be performed, furnished and installed by the Contractor at no increase in cost to the Agency.
2-2 PERMITS. The Contractor shall obtain and pay for all costs incurred for permits necessitated by its operations such as, but not limited to, those permits required for encroachment in the public right of way, building, construction, excavation, plumbing, electrical, mechanical, night work, overload, blasting, and demolition.
2-2.1 Licenses. The contractor and subcontractors shall obtain and pay costs incurred for all licenses as required by their operations, including municipal business license(s). 2-2.2 Agency Permits. The Contractor must obtain and pay for all business taxes, permits, and fees required for constructing the Project and licenses and inspections necessary for the proper execution and completion of the Work unless specified otherwise in the Contract Documents.

The contractor shall obtain and pay costs incurred for all Permits from adjoining agencies such as but not limited to Caltrans for encroachment or traffic control permits, MTS for work adjacent to rail lines necessitated by his operations, Cal-OSHA, etc., (if required).

The Environmental Quality Act of 1970 (Chapter 1433, Stats. 1970), as amended, may be applicable to permits, licenses, and other authorizations, which the Contractor must obtain from agencies in connection with performing the Work of the Contract. The Contractor shall comply with the provisions of said statutes in obtaining such permits, licenses, and other authorizations and they shall be obtained in sufficient time to prevent delays to the Work.
2-2.4 Payment. Except as specified herein or provided for elsewhere in these Special Provisions as being included in specific contract items of work, compliance with the provisions of Section 2-2, shall be considered as included in the various contract items of work to which such regulations are applicable and no additional compensation shall be made therefore. Further, the enforcement of any requirements of the permits mentioned above during the performance of the Work shall not be the basis for any additional compensation.
2-3 RIGHT-OF-WAY. Rights-of-way, easements, or rights-of-entry for the Work will be provided by the Agency. Unless otherwise specified in the Special Provisions, the Contractor shall make arrangements, pay for, and assume all responsibility for acquiring, using, and disposing of additional work areas and facilities temporarily required. The Contractor shall indemnify and hold the Agency harmless from all claims for damages caused by such actions.

Page 795 of 1024 ends

The Contractor shall confine operations to the areas shown unless special arrangements are otherwise made with individual property owners. The Contractor shall obtain a written release from the property owner and provide a copy of said release to the Agency for any special arrangements made with property owners prior to any action relating to the special arrangement is taken by the Contractor. Furthermore, the Contractor shall conduct operations in accordance with any other provisions and shall observe any restrictions contained in these Special Provisions or as directed by the Engineer concerning work on private property.
2-4 COOPERATION AND COLLATERAL WORK. The Engineer may award contract extensions for delays caused by utilities or third parties at the sole discretion of the Engineer. No additional compensation will be made for such delays. If the Contractor receives damages form a third party for delays to the project by third parties the Agency will not grant a time extension to the project. 2-5 THE CONTRACTOR’S EQUIPMENT AND FACILITIES
2-5.1 General. The Contractor shall furnish and maintain in good condition all equipment and facilities as required for the proper execution and inspection of the Work.

The Contractor shall provide and maintain enclosed toilets for the use of employees engaged in the Work.

These accommodations shall be maintained in a neat and sanitary condition, and regularly pumped out. 2-5.2 Temporary Utility Services. The Contractor shall make all arrangements necessary for the provision of temporary utility services necessary for its own use during performance of the Work. The Contractor shall not draw water from any fire hydrant (except to extinguish a fire), without obtaining a permit from the water utility owner and the Agency.

All costs associated with procuring and use of temporary utility services shall be considered incidental to the items of work that they are associated with and there shall be no additional costs to the Agency.

The use of utilities from sources other than utility companies is strictly prohibited without prior written approval from the Engineer and the owner from which the utilities will be drawn. The Contractor shall also provide a written release from the property owner absolving the Agency from any and all responsibility in connection with storage of materials or equipment on said property. The Agency must approve the form and content of any release.

The Contractor shall contact California American Water Company to obtain a construction water meter and to determine all terms, costs, conditions and regulations imposed on the Contractor for use thereof.

The Contractor shall pay all costs associated with procuring and providing water for construction. 2-5.2.1 Contractor’s Yard. The Contractor shall be solely responsible for yard site procurement, security, and liability. The yard shall be fenced, lighted and locked. A guard dog shall not utilized at the yard.

Stockpile of material and equipment storage locations shall be selected by the Contractor subject to approval by the Engineer. When any material or equipment is to be stored outside the highway or street right-of-way or other Agency property, the Contractor shall first obtain a written permit from the property owner on whose property the storage is to be made.

Page 796 of 1024 ends

The Contractor shall file with the Engineer said permit or a certified true copy thereof, together with a written release from the property owner absolving the Agency from any and all responsibility in connection with storage of materials or equipment on said property. The Agency must approve the form and content of any release.

The Contractor shall leave all storage areas in a neat clean condition, satisfactory to the Engineer and in accordance with the provisions of storage permits set by owner.

Full compensation for complying with the requirements of this Provision shall be considered as included in the Contract price paid for various items of work and there shall be no additional costs to the Agency.

2.5.3 Crushing and Screening Operations. Unless otherwise specified in the Special Provisions, the establishment and operation of portable screens and crushers will not be allowed on or adjacent to the Work site.
2-5.4 Haul Routes. Unless otherwise specified in the Special Provisions, haul routes shall be determined by the Contractor.
2-6 CHANGES REQUESTED BY THE CONTRACTOR
2-6.1 General. Changes in the Plans and Specifications, requested in writing by the Contractor, which do not materially affect the Work and which are not detrimental to the Work or to the interests of the Agency, may be granted by the Engineer. Nothing herein shall be construed as granting a right to the Contractor to demand acceptance of such changes. Any such changes shall not be effective or allowed until the Engineer has issued a signed change order or bulletin. 2-6.2 Payment for Changes Requested by the Contractor. If such changes are allowed by the Agency, they shall be made at a reduction in cost to the Agency to reflect the time and cost savings achieved by the Contractor. Agency and Contractor shall agree to the amount of such deductive changes prior to any work being performed or relieved from performance. Under no circumstances shall such changes result in additional costs to the Agency.
2-7 CHANGES INITIATED BY THE AGENCY
2-7.1 General. The Agency may change the Plans, Specifications, character of the work, or quantity of work provided the total arithmetic dollar value of all such changes, both additive and deductive, does not exceed 25 percent of the Contract Price. Should it become necessary to exceed this limitation, the change shall be by written Supplemental Agreement between the Contractor and Agency, unless both parties agree to proceed with the change by Change Order.

Change Orders shall be in writing and state the dollar value of the change or establish the method of payment, any adjustment in the Contract time of completion, and when negotiated prices are involved, shall provide for the Contractor’s signature indicating acceptance. Change Orders shall include all direct and indirect costs and time impacts including but not limited to profits and extended home office overhead associated with the changes contemplated in the Change Order. 2-9 CHANGED CONDITIONS. The Contractor shall not be entitled to the payment of any additional compensation for any act, or failure to act, by the Engineer, including failure or refusal to issue a change order, or for the happening of any event, thing, occurrence, or other cause, unless the Contractor shall

Page 797 of 1024 ends

have first given the Engineer due written notice of potential claim as hereinafter specified. The written notice of potential claim for changed conditions shall be submitted by the Contractor to the Engineer upon their discovery and prior to the time that the Contractor performs any work giving rise to the potential claim and under no circumstances greater than 24 hours from the time of the discovery of the changed condition by Contractor. The Contractor’s failure to give timely written notice of potential claim for changed conditions to the Agency upon their discovery, and before they are disturbed, shall constitute a waiver of all claims in connection therewith.

No action will be taken by the Contractor that may be the subject of an extra claim by the Contractor without written direction and approval of the Engineer.

The Contractor shall provide the Agency with a written document containing a description of the particular circumstances giving rise to the potential claim, the reasons for which the Contractor believes additional compensation may be due and nature of any and all costs involved within FIVE (5) working days of the date of service of the written notice of potential claim for changed conditions. Verbal notifications are not allowed.

The potential claim shall include the following certification relative to the California False Claims Act, Government Code Sections 12650-12655.
“The undersigned certifies that the above statements are made in full cognizance of the California False Claims Act, Government Code sections 12650-12655. The undersigned further understands and agrees that this potential claim, unless resolved, must be restated as a claim in response to the Agency’s proposed final estimate in order for it to be further considered.” By: Title:

Date:

Company Name:

The Contractor’s estimate of costs may be updated when actual costs are known. The Contractor shall submit substantiation of its actual costs to the Engineer within ten (10) working days after the affected work is completed. Failure to do so shall be sufficient cause for denial of any claim subsequently filed on the basis of said notice of potential claim.

Extra work that follows a changed condition must be documented and confirmed daily with the Engineer’s representative. Failure to provide daily accounting at the end of each day to the Engineer’s representative shall constitute a waiver of any claim for the work of that day. Failure to give the Engineer 24 hour notice of this work so it may be observed, documented and inspected shall constitute a waiver of any claim for the work of that day.

It is the intention of this section that differences between the parties arising under and by virtue of the Contract be brought to the attention of the Engineer at the earliest possible time, but no later than that which is required herein, in order that such matters may be settled, if possible, or other appropriate action may be promptly taken.

Page 798 of 1024 ends

Compliance with this section shall not be required as a prerequisite to notice provisions in Section 6-3.2 Contract Time Accounting, nor to any claim that is based on differences in measurement or errors of computation as to contract quantities.
2-10 DISPUTED WORK. If the Contractor and the Agency are unable to reach agreement, the Agency may direct the Contractor to proceed with the Disputed Work. Payment shall be as later determined by mediation or arbitration, if the Agency and Contractor agree thereto, or as fixed in a court of law.

Although not to be construed as proceeding under 7-4, the Contractor shall keep and furnish records of Disputed Work to the Engineer in accordance with 7-4.
2-10.1 DISPUTE RESOLUTION PROCEDURES
2-10.2 Informal Dispute Resolution. Prior to proceeding with mandatory mediation the contractor shall attempt to resolve all disputes informally through the Agency’s chain of command, to and including the most senior executive.

Public Contract Code Section 9204 specifies provisions on resolving contract claims of any size, and Public Contract Code Section 201014, et seq., specifies required provisions on resolving contract claims less than $375,000. Those statutes constitute a part of this Contract. In the event any other Contract provision violates such statutes, the applicable statute controls.

Public Contract Code Section 9204 applies to a separate demand by Contractor for (1) a time extension, (2) payment or money or damages arising from Work done by or on behalf of Contractor arising under the Contract Documents and payment of which is not otherwise expressly provided for or the Claimant is not otherwise entitled to, or (3) an amount the payment of which is disputed by Agency.

Upon receipt of a Claim the Agency shall conduct a reasonable review of the Claim and within 45 days, shall provide Contractor with a written statement identifying what portion of the claim is disputed and what portion is undisputed. Should Agency take no action on the Claim within 45 days of submission, it shall be deemed denied.

If the Contractor disputes Agency’s response to its Claim, including a failure to respond, it may submit via registered mail or certified mail, return receipt requested, a written demand for an informal conference to meet and confer for settlement of the issues in dispute. Agency shall schedule such a meet and confer conference within 30 days for settlement of the dispute. Within ten (10) days of the meet and confer conference Agency shall provide Contractor with a written statement identifying the portion of the Claim that remains in dispute and the portion that is undisputed. If the Contractor disputes Agency’s statement it shall inform Agency and they shall mutually agree to a mediator within 10 business days of the written statement.

Agency shall pay the undisputed portions of the Claim within 60 days of the issuance of a written statement identifying an undisputed portion.

Page 799 of 1024 ends

2-10.3 Mandatory Mediation. Any disputed portion of the Claim, as identified by the Contractor in writing, shall be submitted to nonbinding mediation, with the Agency and the claimant sharing the associated costs equally. The Agency and claimant shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a q(ualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. Mediation shall be held before the Judicial Arbitration and Mediation Service (“JAMS”).

In the event JAMS is no longer in business and there is no comparable successor, then the parties shall agree upon another mediator. If the parties cannot agree upon another mediator, then a single neutral mediator shall be appointed pursuant to Section 1281.6 of the Code of Civil Procedure substituting the term “mediator” for “arbitrator.”
If mediation is unsuccessful, the parts of the Claim remaining in dispute shall be subject to applicable procedures outside this section.

For claims under $375,000, unless the parties agree otherwise in writing, mediation pursuant to these provisions shall excuse the mediation obligation under Public Contracting Code section 20104.4(a).

The parties may mutually agree, in writing, to waive the mediation requirements of this subsection and proceed to the commencement of a civil action.

Failure by the Agency to respond to a Claim from a Contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A Claim that is denied by reason of the public entity’s failure to have responded to a Claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the Claim or the responsibility or qualifications of the claimant.

Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.

If a Subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against the Agency because privity of contract does not exist, the Contractor may present to the Agency a claim on behalf of a Subcontractor or lower tier subcontractor. A Subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the Contractor present a claim for work which was performed by the Subcontractor or by a lower tier subcontractor on behalf of the Subcontractor. The Subcontractor requesting that the Claim be presented to the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the Contractor shall notify the Subcontractor in writing as to whether the Contractor presented the claim to the Agency and, if the original Contractor did not present the claim, provide the Subcontractor with a statement of the reasons for not having done so.
2-10.4 Conduct of Mediation Sessions

1. Mediation hearings will be conducted in an informal manner and discovery will not be allowed.

Page 800 of 1024 ends

2. The discussions, statements, or admissions will be confidential to the proceedings, subject to all applicable evidentiary and mediation privileges including but not limited to Evidence Code § 1152, et seq., and will not be used for any other purpose as it relates to the party’s legal position. The parties may agree to exchange any information they deem necessary.

3. Both parties must have an authorized representative attend the mediation. Each representative must have the authority to recommend entering into a settlement; provided however that in the case of the Agency any recommended settlement is contingent upon the approval of Agency’s city council or governing board. Either party may have attorney(s), witnesses or expert(s) present. Either party may request a list of witnesses and notification whether attorney(s) will be present.

4. Any resultant agreements from mediation must be documented in writing. Mediation results and documentation, by themselves, must be “non-binding” and inadmissible for any purpose in any legal proceeding, unless such admission is otherwise agreed upon, in writing, by both parties. Mediators must not be subject to any subpoena or liability and their actions must not be subject to discovery. 2-10.5 Claim Certification Requirements. If the claim seeks an increase in the Contract Price, the Contract Time, or both, the Contractor shall submit with the claim an affidavit certifying that:
a) The claim is made in good faith and covers all costs and delays to which the Contractor is entitled as a result of the event(s) giving rise to the claim;
b) The amount claimed accurately reflects the adjustments in the Contract Price, the Contract Time, or both to which the Contractor believes it is entitled; and c) All supporting costs and pricing data are current, accurate, complete, and represent the best of the Contractor’s knowledge and belief.

The claim shall include the following certification relative to the California False Claims Act, Government Code Sections 12650-12655.
“The undersigned certifies that the above statements are made in full cognizance of the California False Claims Act, Government Code sections 12650-12655. The undersigned further understands and agrees that this potential claim, unless resolved, must be restated as a claim in response to the Agency’s proposed final estimate in order for it to be further considered.” By: Title:

Date:

Company Name:

The Contractor shall ensure that the affidavit is executed by an official who has the authority to legally bind Contractor.
2-10.6 Work Continuance. Unless otherwise agreed between the Agency and the Contractor in writing, the Contractor shall carry on the Work and maintain its progress during any dispute and the Agency shall continue to make payments to the Contractor for matters not in dispute in accordance with the Bid and Contract Documents.

Page 801 of 1024 ends

2-10.7 Mandatory Assistance. If a third party dispute or litigation, or both, arises out of, or relates in any way to the Services provided under this contract, upon the Agency’s request, the Contractor agrees to assist in resolving the dispute or litigation. The Contractor assistance includes, but is not limited to, providing professional consultations, attending mediations, arbitrations, depositions, trials or any event related to the dispute resolution, litigation, or both. 2-10.8 Attorney Fees Related To Mandatory Assistance. In providing the Agency with dispute or litigation assistance, the Contractor and or Subcontractors or their agents, officers, and employees may incur expenses and or costs. The Contractor agrees that any attorney fees and costs it may incur are not reimbursable.
2-10.9 Compensation for Mandatory Assistance. In its sole discretion, the Agency may choose to reimburse the Contractor for reasonable fees and expenses incurred by the Contractor for any required assistance rendered in accordance with “Mandatory Assistance” as Extra Work. The Agency in its sole discretion shall determine whether these fees and expenses were necessary due to the conduct of or failure to act by the Contractor or Subcontractors or their respective agents, officers, and employees. If the Agency determines that the basis of the dispute or litigation in which these fees and expenses were incurred were the result of the conduct of or failure to act by the Contractor or Subcontractors or their respective agents, officers, and employees, in part or in whole, the Agency shall be entitled to be reimbursed for any payments made for these fees and expenses.

Reimbursement may be through any legal means necessary, including the Agency’s withholding of payment. 2-10.10 Costs Relating To Weather Damage. The Contractor shall have no claims against the Agency for damages to any elements of the project resulting from the action of the elements, weather or nature. If, however, in the opinion of the Engineer, Contractor has made all reasonable efforts to protect the Work, Contractor may be granted a reasonable extension of Contract Time to make proper repairs, renewals, and replacements of Work in accordance with Section 6, “PROSECUTION AND PROGRESS OF THE WORK.”

Page 802 of 1024 ends

SECTION 3 - CONTROL OF THE WORK
3-1 ASSIGNMENT. No Contract or portion thereof may be assigned without consent of the Board, except that the Contractor may assign money due or which will accrue to it under the Contract. If given written notice, such assignment will be recognized by the Board to the extent permitted by law. Any assignment of money shall be subject to all proper withholdings in favor of the Agency and to all deductions provided for in the Contract. All money withheld, whether assigned or not, shall be subject to being used by the Agency for completion of the Work, should the Contractor be in default.

The Agency and the Contractor, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party hereto and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants, agreements and obligations contained in the Bid and Contract Documents.
3-1.1 Assignment to Awarding Body. In accordance with §7103.5(b) of the California Public Contract Code (A.B. 3416), Contractor and Subcontractors must conform to the following requirements:

1. In entering into a public works contract or a Subcontract to supply goods, services, or materials pursuant to a public works contract, Contractor or Subcontractor offer and agree to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under §4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with §16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works contract or the Subcontract.

2. This assignment must be made and become effective at the time the awarding body tenders to you, without further acknowledgment by the Parties.
3-1.2 Contractor Indebtedness. Indebtedness incurred for any cause in connection with this work must be paid by the Contractor, and the Agency is hereby relieved at all times from any indebtedness or claim other than payments under terms of the contract and the Contractor will indemnify and hold harmless the Agency and its officers and employees from any loss, demand, damages, claims or actions arising from or in connection with said indebtedness.
3-2 Self-Performance. The Contractor shall perform, with its own organization, Contract work amounting to at least 50 percent of the Contract Price except that any designated “Specialty Items” may be performed by subcontract and the amount of any such “Specialty Items” so performed will be deducted from the Contract Price before computing the amount required to be performed by the Contractor with its own organization. “Specialty Items” will be identified by the Agency in the Bid or in the Special Provisions. Where an entire item is subcontracted, the value of work subcontracted will be based on the Contract Unit Price. When a portion of an item is subcontracted, the value of work subcontracted will be based on the estimated percentage of the Contract Unit Price. This will be determined from information submitted by the Contractor, and subject to approval by the Engineer.

The requirement for the Contractor to perform at least 50% of the contract work with its own forces will be waived only for contracts where only a “B” License is required for the prime contractor.

Page 803 of 1024 ends

3-3 SUBCONTRACTORS
3-3.1 General. The Contractor agrees to bind in writing all Subcontractors and materials suppliers to the terms of the Bid and Contract Documents.

Contractor shall submit a copy of all listed subcontractor bids with their bid package.

Each Bidder shall comply with Chapter 4 of the Public Contract Code including Sections 4100 through 4113.

The Bidder shall set forth in the Bid, pursuant to 4104:
“(a) (1) The name, the location of the place of business, the California contractor license number, and public works contractor registration number issued pursuant to Section 1725.5 of the Labor Code of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of 1 percent of the prime contractor’s total bid or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the prime contractor’s total bid or ten thousand dollars ($10,000), whichever is greater. (2) An inadvertent error in listing the California contractor license number or public works contractor registration number provided pursuant to paragraph (1) shall not be grounds for filing a bid protest or grounds for considering the bid nonresponsive if the corrected contractor’s license number is submitted to the public entity by the prime contractor within 24 hours after the bid opening and provided the corrected contractor’s license number corresponds to the submitted name and location for that subcontractor.
(3) (A) Subject to subparagraph (B), any information requested by the officer, department, board, or commission concerning any subcontractor who the prime contractor is required to list under this subdivision, other than the subcontractor’s name, location of business, the California contractor license number, and the public works contractor registration number, may be submitted by the prime contractor up to 24 hours after the deadline established by the officer, department, board, or commission for receipt of bids by prime contractors.
(B) A state or local agency may implement subparagraph (A) at its option.” “b) The portion of the work which will be done by each such subcontractor under this act. The prime contractor shall list only one subcontractor for each such portion as is defined by the prime contractor in his or her bid.”
If the Contractor fails to specify a Subcontractor, or specifies more than one Subcontractor for the same portion of the Work to be performed under the Contract (in excess of one-half of I percent of the Contractor’s total Bid), the Contractor shall be qualified to perform that portion itself, and shall perform that portion itself, except as otherwise provided in the Code.

Pursuant to Section 4107, no Contractor whose Bid is accepted shall substitute any person as a Subcontractor in place of a Subcontractor listed in the Bid, except for the causes and by the procedures established in Section 4107.5. This section provides procedures to correct a clerical error in the listing of a Subcontractor.

Page 804 of 1024 ends

Section 4110 provides that a Contractor violating any of the provisions of Chapter 4 violates the Contract and the Board may exercise the option either to cancel the Contract or assess the Contractor a penalty in an amount of not more than 10 percent of the subcontract involved, after a public hearing.

Subcontractors shall be qualified, sufficiently experienced, and appropriately licensed, and specifically qualified where required by the contract documents.

No subcontract releases the Contractor from the Contract, lessens Contractor’s responsibility for timely completing the Project work in accord with best construction practices, or relieves the Contractor of its responsibility for a subcontractor’s work.

If the Contractor violates Public Contract Code § 4100 et seq., the Agency may exercise the remedies provided under Public Contract Code § 4110. The Agency may refer the violation to the Contractors State License Board as provided under Public Contract Code § 4111.

By an appropriate written agreement, the Contractor shall require each Subcontractor, to the extent of the Work to be performed by the Subcontractor, to be bound to the Contractor by the terms of the Bid and Contract Documents, and to assume toward the Contractor all the obligations and responsibilities which the Contractor, by the Bid and Contract Documents, assumes toward the Agency, except for the provisions of Section 5-4, Contractor’s Insurance, Section 5-4.1, Policies, paragraphs (i), (ii), and (iii) of these General Provisions relating to the limits of insurance coverage. The limits of insurance coverage for liability and business auto policies required by the Contractor from each Subcontractor shall be determined by the Contractor.

Each subcontract shall include an indemnity agreement in the form of Section 5-9, Indemnification, in favor of the Agency and its respective employees and agents. The Subcontractors shall name the parties described in Section 5-4.3, Endorsements, as additionally insured, but only with respect to work done by, for, or on behalf of the named insures, in any liability insurance policies maintained by the Subcontractors.

Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Agency is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a format at least as broad as CG 20 38 04 13.

The Contractor-Subcontractor agreements shall preserve and protect the rights of the Agency under the Bid and Contract Documents with respect to the Work to be performed by the Subcontractor so that the subcontracting thereof will not prejudice such rights, and shall allow to the Subcontractor, unless specifically provided otherwise in the Contractor -Subcontractor agreement, the benefit of all rights, remedies and redress against the Contractor that the Contractor, by these Documents, has against the Agency.

Where appropriate, the Contractor shall require each Subcontractor to enter into similar agreements with their sub-Subcontractors. The Contractor shall make available to each proposed Subcontractor, prior to the execution of the subcontract, copies of the Bid and Contract Documents to which the Subcontractor will be bound by this Section and identify to the Subcontractor any terms and conditions of the proposed subcontract which may be at variance with the Bid and Contract Documents. Each Subcontractor shall similarly make copies of such Bid and Contract Documents available to their sub-Subcontractors.

Page 805 of 1024 ends

The Contractor shall be fully responsible for the acts and omissions of the Contractor’s Subcontractors, and of persons either directly or indirectly employed by them, as the Contractor is for the acts and omissions of persons directly employed by the Contractor.

When a portion of the Work subcontracted by the Contractor is not being performed in a manner satisfactory to the Agency, the Agency shall notify the Contractor and shall inform the Contractor of the deficiencies in the Subcontractor’s execution of the Work. If the Subcontractor fails to correct such deficiencies within five (5) days after Contractor’s receipt of notification from the Agency, the Contractor shall cause the Subcontractor to be removed immediately from the Work.

Each Subcontractor and materials supplier shall agree in writing to be bound by and submit any disputes under its contract for resolution in accordance with the dispute resolution provisions set forth in the sections addressing claims for damages.

The Contractor shall require each Subcontractor and materials supplier to agree in writing to utilize any reserve gate set aside, at the Agency’s election, for use by the Subcontractor, its suppliers and employees, or the materials supplier. Contractor shall require each Subcontractor and materials supplier to agree in writing to perform its obligations under this Contract notwithstanding the presence of pickets, labor protests, and/or strike activities at the reserve gate.

Each subcontractor must have an active and valid State contractor’s license with a classification appropriate for the work to be performed (Bus & Prof Code, § 7000 et seq.).

Contractor shall not use a debarred subcontractor; a current list of debarred contractors is available at the Department of Industrial Relations’ Web site. However, Contractor is responsible for making sure that all of its subcontractors are properly licensed and not disbarred. 3-3.2 Suppliers List. The Contractor warrants that it has listed all Suppliers known to the Contractor at the time of Award on the Agency provided forms contained in the Contract Documents. If other Suppliers are required, that were not listed by the Contractor prior to Award, the Contractor shall let the supply subcontract in accordance with a competitive bidding process performed at the Contractor’s expense.
3-3.3 Subcontractor List. The listing of Subcontractors provided by the Contractor, in compliance with the “Subletting and Subcontracting Fair Practices Act” (Public Contract Code §§4100-4114, inclusive), shall not be modified without the prior written approval of the Agency.

If at any time after Award of the Contract the Contractor identifies a need for additional Subcontractor services, the Contractor shall immediately request in writing the Agency’s consent. The request shall include a justification, a description of the work, and an estimate of the costs for the services. The Agency shall make the sole and final determination as to the acceptance of the addition or substitution on any subcontractor. There shall be no adjustment to the contract price in the event Contractor identifies a need for additional Subcontractor services, regardless of whether the Agency approves or denies the request.
3-3.5 Status of Subcontractors. The Contractor shall give personal attention to the fulfillment of the Contract. The Contractor shall keep the Work under its control.

Page 806 of 1024 ends

Subcontractors shall be considered employees of the Contractor, and the Contractor shall be responsible for their work.
3-3.6 Subcontract Requirements. The Contractor shall incorporate these specifications in its Subcontracts to the extent of the Work to be performed by such Subcontractor.

The Contractor shall obtain or require that each Subcontractor obtain insurance policies in accordance with section 5-4, “INSURANCE” which shall be kept in full force and effect during Work on this project and for the duration of this contract.

In any dispute between the Contractor and the Subcontractor the Agency shall not be made a party to any judicial or administrative proceeding to resolve the dispute.

The Subcontractors must be qualified and sufficiently experienced. You must ensure that your Subcontractors are appropriately licensed for the duration of the Work that is performed under the Subcontracts. In the event the Subcontractor is not properly licensed, you must cease payment to the Subcontractor for all work performed when the Subcontractor was not properly licensed. You must return to the Agency any payment you made to a Subcontractor for work performed when the Subcontractor was not licensed.

Where the Contract Documents require that a particular product be installed or applied by an applicator approved by the manufacturer, Contractor shall ensure the Subcontractor or Supplier employed for such work is approved by the manufacturer and provide proof of such approval upon request of Agency. 3-4 AUTHORITY OF THE BOARD AND THE ENGINEER. The Board has the final authority in all matters affecting the Work. Within the scope of the Contract, the Engineer has the authority to enforce compliance with the Contract Documents. The Contractor shall promptly comply with instructions from the Engineer.

The decision of the Engineer is final and binding on all questions relating to:
a) quantities;
b) acceptability of material, equipment, or work;
c) execution, progress or sequence of work; and
d) interpretation of the Plans, Specifications, or other Contract Documents. e) Any other areas specifically identified in the Contract Documents or under the law.

Compliance with instructions from the Engineer shall be a condition precedent to any payment under the Contract, unless otherwise ordered by the Board.
3-5 INSPECTION. The Work is subject to inspection and approval by the Engineer. The Contractor shall notify the Engineer before noon at least one working day before inspection is required. Work shall be done only in the presence of the Engineer, unless otherwise approved. Any work done without proper inspection will be subject to rejection. The Engineer and any authorized representatives shall at all times have access to the Work during its construction at shops and yards and while in storage, as well as to the Work site. The Contractor shall provide every reasonable facility for ascertaining that the materials and workmanship are in accordance with these Specifications. Inspection of the Work shall not relieve the Contractor of the obligation to fulfill all conditions of the Contract and the Project Documents.

Contractor is solely responsible for completing the Project work using best construction practices in a good and workmanlike fashion.

Page 807 of 1024 ends

Defective work, unsuitable material(s) and equipment may be rejected notwithstanding and regardless of the fact that such defective work, unsuitable materials and equipment may or may not have been previously inspected by the Agency’s Representative or that payment therefore has been included in an estimate for payment. Any defective work, unsuitable material(s) and equipment shall be replaced immediately to original contract specifications and any other improvements damaged as a results such replacement shall be repaired to as good or better condition. All such work shall be done at Contractor’s expense, and there shall be no costs to the Agency.

All costs of inspection and testing performed during overtime work by the Contractor, which is allowed solely for the convenience of the Contractor shall be borne by the Contractor. The Agency shall have the authority to deduct the cost of all such inspection and testing from any partial payments otherwise due to the Contractor. The value of services rendered for these purposes shall be at full cost recovery rates. 3-5.1 Inspection by Other Agencies and Utilities. Whenever any part of the Work to be performed is under the jurisdiction or control or is to be paid for, in whole or in part, by another public subdivision, entity, jurisdiction or utility company, such Work shall be subject to inspection and approval by the proper officials of such entities or jurisdictions, and it must pass inspection, in addition to Agency inspection, and such other inspections as may be otherwise provided for in the Bid and Contract Documents.

The Contractor shall schedule separate preconstruction meetings for each agency or utility prior to commencing work within their jurisdiction.

The Contractor is solely responsible for requesting and coordinating such inspections. 3-6 THE CONTRACTOR’S REPRESENTATIVE. Before starting the Work, the Contractor shall designate in writing a representative who shall have complete authority to act on behalf of and obligate the Contractor. An alternative representative may be designated as well. The representative or alternate shall be present at the Work site whenever work is in progress or whenever actions of the elements necessitate its presence to take measures necessary to protect the Work, persons, or property. Any order or communication given to this representative shall be deemed delivered to the Contractor. A joint venture shall designate only one representative and alternate. In the absence of the Contractor or its representative, instructions or directions may be given by the Engineer to the superintendent or person in charge of the specific work to which the order applies. Such order shall be complied with promptly and referred to the Contractor or its representative.

In order to communicate with the Agency, the Contractor’s representative, superintendent, or person in charge of specific work shall be able to speak, read, and write the English language.

The Engineer may deduct the value of superintendence (value shall be determined by the reasonable cost of provide and a superintendent, transportation and communication) from amounts due to the Contractor for any partial or complete failure to provide superintendence to the Project. 3-6.1 Project Meetings. Your representatives e.g., field supervisor, superintendent, and project manager, must attend weekly and other scheduled construction meetings as required by the Engineer. If any of your staff cannot attend, you must notify the Engineer a minimum of 24 hours in advance, prior to the start of the scheduled meeting. If you do not provide the required notification, you must pay for the costs of the Agency’s staff, Consultants, or both that attend. You will be charged a minimum of 2 hours

Page 808 of 1024 ends

of the Engineer’s time plus the time of the Agency’s other employees or representatives that attend the meeting at full cost recover rates.
3-7 CONTRACT DOCUMENTS.
3-7.1 General. The Contractor shall keep at the Work site a copy of the Plans and Specifications and will provide the Engineer with access at all times.

The Plans, Specifications, Contract Documents, reference materials, codes and regulations shall govern the Work. The Contract Documents are intended to be complementary and cooperative. Anything specified in the Specifications and not shown on the Plans, or shown on the Plans and not specified in the Specifications, shall be as though shown on or specified in both.

The Plans shall be supplemented by such working drawings and shop drawings as are necessary to adequately control the Work.

The Contractor shall, upon discovering any error or omission in the Plans or Specifications, immediately call it to the attention of the Engineer in writing. If the Contractor fails to inform the Engineer in writing of any ambiguity, conflict, error or omission contained within the Contract Documents, any costs incurred by the contractor or additional future costs resulting from the Contractor’s action or inaction shall be borne solely by the Contractor and there shall be no cost to the Agency. 3-7.2 Precedence of the Contract Documents. If there is a conflict between any of the Contract Documents, the documents highest in precedence shall control. The precedence shall be as follows:
1) Permits of other agencies as may be required by law. 2) Change Orders and Supplemental Agreements; whichever occurs last. 3) Contract/Agreement
4) Addenda
5) Bid Schedule
6) Project Special Provisions
7) Project Plans
8) Agency Standard Drawings
9) Utility Standard Drawings
10) Regional Standard Drawings
11) Regional Supplement
12) “Greenbook 2021” Standard Specifications for Public Works Construction (excepted as specifically modified herein)
13) Reference Specifications
Detail drawings shall take precedence over general drawings.

Other controlling drawings and codes:

STANDARD SPECIFICATIONS/CODES are the most current edition at the time of bidding.

1. Standard Specifications for Public Works Construction (Greenbook) and all Regional Supplements.

2. Manual for Uniform Traffic Control Devices for the State of California (Current edition).

3. State of California Mechanical, Electrical and Plumbing Codes.

Page 809 of 1024 ends

4. All local utilities’ standards, regulations and codes.

STANDARD DRAWINGS are the most current at the time of bidding.

1. Agency’s Standard Drawings and supplements.

2. State of California Mechanical, Electrical and Plumbing Codes related drawings.

3. All local utilities’ standard drawings.

4. State and Federal Standard Drawings.
3-8 SUBMITTALS.
3-8.1 General. Anything required to be provided by the Contractor to the Agency for review, acceptance or approval is a submittal. Submittals shall be provided, at the Contractor’s expense as required by the Contract Documents, or when requested by the Engineer when needed to ensure consistency, quality, function, conformance, durability, compatibility or any other reason deemed necessary by the Engineer. The Agency shall provide an initial submittal review and one re-review for each resubmittal. The cost of all additional re-reviews for each submittal shall be paid for by the Contractor.

The Agency may deduct the costs of the additional re-reviews from any monies owed to the Contractor.

Materials shall not be furnished or fabricated, or shall any work for which submittals are required be performed, before the required submittals have been reviewed and accepted without exception by the Engineer. Review or acceptance of the submittals by the Engineer shall not relieve the Contractor from responsibility for ambiguities, conflicts, errors, omissions, or deviations from the Contract Documents, unless Contractor specifically calls each ambiguities, conflicts, errors, omissions, or deviations to the attention of the Engineer both in the letter of transmittal and on the submittal. The Contractor shall be responsible for the correctness of the submittals. Work or materials that are incorporated into the work that differ from those required in the Contract Documents that were not approved with such proper written notice from Contractor shall be removed and replaced with the specified item at the Contractor’s expense.

The Contractor shall allow a minimum of 20 working days for review of submittals unless otherwise specified in the Special Provisions. A letter of transmittal shall accompany each submittal.

Prior to the start of work the Contractor shall prepare and deliver to the Engineer a log of submittals that indicates all required submittals, and for each:
a) Estimated delivery date of the submittal.
b) Last day submittal can be delivered to keep the project schedule (factor in response time and resubmittal/response time).

Unless otherwise stated in the Contract Documents, the Contractor shall deliver all submittals in pdf format to the Engineer. Such submittals shall be returned in pdf format. Some submittals may require material samples or hard copy of the submittal packages at the discretion of the Engineer. In such cases the hard copy and/or material samples shall be delivered to City Hall or the Project site as directed by the Engineer, this is in addition to and not in lieu of, uploading the transmittals and accompanying documents, including pictures of the material samples delivered, via email.

Each submittal shall be consecutively numbered (e.g. 1.0, 2.0, 3.0, etc.). Resubmittals shall be labeled with the original submittal number followed by an ascending decimal designation (e.g. the label ‘4.1’ would

Page 810 of 1024 ends

indicate the first resubmittal for submittal number 4). Each sheet of each submittal shall be consecutively numbered. Each set of shop drawings and submittals shall be accompanied by a letter of transmittal on the Contractor’s letterhead. The Letter of transmittal shall contain the following:

1. Project title and project number.

2. Number of complete sets.

3. Contractor’s certification statement.

4. Specification section number(s) pertaining to material submitted for review.

5. Submittal number (Submittal numbers shall be consecutive including subsequent submittals for the same materials.)

6. Table of Contents describing the contents of the submittal.

7. Identification of deviations from the contract documents.

The Contractor shall subscribe to and shall place the following certification on all submittals:
“I hereby certify that the (equipment, material) shown and marked in this submittal is that proposed to be incorporated into this Project, is in compliance with the Contract Documents, can be installed in the allocated spaces, and is submitted for approval.”
By: Title:

Date:

Company Name:
3-8.2 Working Drawings. Working Drawings shall be of a size and scale to clearly show all necessary details. The Contractor shall confirm the scale of the drawings with the Engineer prior to preparation and submittal. Contractor agrees that Working Drawing Submittals processed by the Engineer are not Change Orders.

Pdf copies shall be submitted. If no revisions are required, Engineer will stamp submittal and a scan will be returned to the Contractor. If revisions are required, the Engineer will return a scan with identified corrections. Upon acceptance, the Engineer will provide a scanned copy.

Working Drawings are required in the subsections shown in Table 3-8.2(A):

TABLE 3-8.2 (A)
Item Subsection
No. Title Subject
1 7-8.6.3 Water Pollution Control Storm Water Pollution Prevention Plan 2 7-10.2.2 Work Area Traffic Control Traffic Control Plan Working Drawings listed above as Items 1 shall be prepared by a Civil Engineer registered by the State of California. Item 1 may also be prepared by a Traffic Engineer registered by the State of California. 3-8.3 Shop Drawings. Contractor agrees that Shop Drawing Submittals processed by the Engineer are not Change Orders. The purpose of Shop Drawing Submittals by the Contractor is to demonstrate to the Engineer that the Contractor understands the design concept, that he demonstrates his understanding

Page 811 of 1024 ends

by indicating which equipment and material he intends to furnish and install, and by detailing the fabrication and installation methods he intends to use.

Shop drawings shall include complete fabrication, assembly, foundation, and installation drawings for the complete assembly of the system with all components, equipment, and parts, each with an assigned number corresponding to the system manufacturer’s parts list. Shop drawings shall also show construction details for each component and piece of equipment.

When submitted for the Engineer’s review, Shop Drawings shall bear the Contractor’s certification that the Contractor has reviewed, checked, and approved the Shop Drawings and that they are in conformance with the requirements of the Contract Documents.
3-8.4 Supporting Information. Supporting information is information required by the Contract Documents for the purposes of administration of the Contract, analysis for verification of conformance with the Specifications, the operation and maintenance of a manufactured product or system to be constructed as part of the Work, and other information as may be required by the Engineer. Six copies of the supporting information shall be submitted to the Engineer prior to the start of the Work unless otherwise specified in the Contract Document or directed by the Engineer. Supporting information for systems shall be bound together and include all manufactured items for the system. If resubmittal is not required, 3 copies will be returned to the Contractor. Supporting information shall consist of the following and is required unless otherwise specified in the Special Provisions.

The following submittals are required prior to the start of work:

1. 24-hour emergency contact information.

2. Name and contact information of the company contact and superintendent who is authorized to legally bind the Contractor.

3. List of all subcontractors regardless of percentage of work to be performed.

4. Construction schedule

5. Public notifications

6. Digital photo documentation of the project site and adjacent areas.

7. Corner Records of all survey monuments tie-out in or near the work area (if surveying is to be provided by the Contractor).

8. Specifications and certifications for each material or item to be used on the project.

9. List of all equipment to be employed on the project.

10. Traffic control plans.

11. Certified payroll documents set up documents.

12. Illness and Injury Prevention Program Plan

13. Certificates of Compliance for materials and equipment to be used.

14. Schedule of Values

15. Construction Schedule

16. All permits and contractor licenses

17. Business licenses

18. Confined Space Entry Program and Shoring Plan, (if required)

19. Cut sheet/shop drawings, manufacturer’s brochures, technical bulletins and reports, specifications, diagrams for all products to be used on the project

20. Plans, schematics, drawings and engineering calculations as required per the contract documents and/or permitting

21. SWPPP (if required)

22. Controller cabinet wiring diagrams (if any)

Page 812 of 1024 ends

23. Data, including, but not limited to, catalog sheets, manufacturer’s brochures, technical bulletins, specifications, diagrams, product samples, and other information necessary to describe a system, product or item. This information is required for irrigation systems, street lighting systems, and traffic signals, and may also be required for any product, manufactured item, or system.

24. Other submittals as described herein, referenced or described in referenced materials, or as requested by the Engineer
The following submittals are required during the work:

25. Superintendent’s daily report, which shall include:
a. Name, work classification and hours of each worker
b. Equipment make and model and character of use (use or idle hours). c. Work accomplished

26. Certificates of compliance for products delivered.

27. Incident reports

28. Photo documentation

29. Schedule updates

30. Material tickets

31. Product samples and mock-ups.

32. Schedule of Values reflecting percentage of completion with progress payment requests

33. Certified payroll documents

34. Interim as-built drawings

35. Other submittals as described herein, referenced or described in referenced materials, or as requested by the Engineer
The following submittals are required at the completion of work:

36. Notice that work is complete

37. Warranties/Guarantees

38. User Manuals

39. As-built plans

40. Close-out documents

41. Other submittals as described herein, referenced or described in referenced materials, or as requested by the Engineer
3-8.4.1 Record Drawings (Red-line As-built drawings). The Contractor shall continuously maintain (2) two identical sets of accurate and legible as-built plans on sets of contract drawings of all work which occurs during construction. The contractor shall record the exact location by dimension, and exact depth, by elevation, of all underground lines, valves, plugged tees, capped ends, and all other underground facilities. The Contractor shall record, by dimension and/or scale drawings, all wiring, conduits and pull boxes as actually installed. All information necessary to maintain and/or service any concealed work shall be noted on these record drawings.

In preparing as-built plans, the Contractor shall show dimensions from two permanent points, such as building corners, curbs, sidewalks, walls, etc. Changes to any of the following items shall be shown on the as-built plans as well as any other items or improvements, including but not limited to, previously unknown utilities discovered during the course of work, all items installed within the contractor’s scope of work (including work added by change order and/or field order) as deemed necessary by the Engineer:

Curbs, sidewalks or other fixed permanent improvements
Changes in elevations per grading plan

Page 813 of 1024 ends

Street light installations
Water meters
Sewer laterals
Connections to existing water sources
Routing of irrigation main, lateral lines and control wires Control valves
Quick couplers
Backflow prevention devices
Gate valves
Controllers
Such records shall be kept up to date with all entries checked by the Engineer before the work is buried or covered up.

One set of as-builts shall be maintained at the job site at all times. The other set shall be provided to the Engineer monthly, a minimum of 5 working days prior to the last working day for the month for review.

As-Builts record drawing will be reviewed when the Contractor submits periodic application for payment in order to verify the accuracy and timeliness of recording the actual construction conditions. If the Contractor’s “As Built” documentation is not submitted or is not satisfactory to the Engineer, this deficiency may be cause to delay approval of the periodic or final payment applications until the deficiencies are satisfactorily resolved.

Upon completion of the work (but prior to acceptance of the work), Contractor shall deliver to the Agency two sets of complete “As Built” record drawings.

If the Contractor fails to keep adequate As-Built Drawings and/or does not deliver the two sets upon completion of the work, the Engineer may take any and all measures necessary to create proper and acceptable As-Built drawings through any means the Engineer deems appropriate including hiring qualified third parties. All costs incurred by the Agency to develop and produce As-Built drawings shall be deducted from amounts due to the Contractor.

As-built plans for other agencies participating in the Project shall be provided in format and substance and at review intervals pursuant to their individual requirements. It shall be the responsibility of the Contractor to contact those agencies for their requirements.

See additional requirements within the Contract Documents (if any). 3-8.4.2 Payment. Payment for all costs associated with the keeping and processing of As-Builts, including As-builts for other agencies, shall be included in the various line items of work, and no additional compensation shall be made to Contractor.
3-9 SUBSURFACE DATA. The Agency does not represent that the referenced documents show or indicate all the conditions that will be encountered in performing the Work. The Agency represents only that the reports of explorations and tests show the conditions encountered at the particular locations and at the particular times they were obtained. The Bidders and other users of the data are cautioned that interpretations and conclusions contained in the documents were formulated for design purposes only and were based on work performed in such a way as to expressly provide information required for design.

Page 814 of 1024 ends

All soil and test hole data, ground water elevations, and soil analyses shown on the Plans or included in the Special Provisions apply only at the location of the test holes and to the depths indicated. Soil test reports, if any, are available for inspection at the office of the Engineer. Additional subsurface exploration may be performed by the Contractor at their expense and upon approval by the Agency.

The indicated groundwater elevation is that which existed on the date specified in the data. It is the Contractor’s responsibility to determine and allow for the groundwater elevation on the date(s) the Work is performed. The Contractor shall assume that there will be a difference in groundwater elevations between what is shown in soil boring logs and what is actually encountered during construction. Changes or differences in groundwater elevation will not be considered as a basis for Changed Conditions per section 2-9 or Extra Work per section 7-4.
3-10 SURVEYING
3-10.1 Survey Service. The Contractor shall hire and pay for the services of a Surveyor to perform all work necessary for establishing control, construction staking, records research and all other surveying work necessary to construct the work, provide surveying services as required herein, and provide surveying, drafting and other professional services required to satisfy the requirements of the Land Surveyors Act.
3-10.2 Submittal of Surveying Data. All surveying data submittals shall conform to the requirements herein. The Contractor shall submit two copies of grade sheets to the Engineer prior to commencing work in the area affected by the grade sheets. The Contractor shall submit field notes for all surveying required herein to the Engineer within ten days of performing the survey when requested. All surveying field notes, grade sheets and survey calculations shall be submitted in bound form on 215 mm by 280 mm (81/2” by 11”) paper or electronic format. The field notes, calculations and supporting data shall be clear and complete. Supporting data shall include all maps, affidavits, plats, field notes from earlier surveys and all other evidence used by the Surveyor to determine the location of the monuments set. The field notes and calculations will be labeled with name of the Surveyor, the party chief, the field crewmembers and the author of the field notes or calculations. They shall be annotated with the date of observation or calculation, be numbered with consecutive page numbers and shall be readable without resort to any electronic aid, computer program or documentation for any computer program. The field notes shall be prepared in conformance with the CALTRANS “Surveys Manual”. The Contractor through its Licensed Land Surveyor will, at its cost and in accordance with Business and Professions Code Section 8771, file a Corner Record or a Record of Survey referencing survey monuments subject to disturbance in the Office of the County Surveyor. The recording will take place twice i.e., prior to the start of construction and prior to the Completion. The corner records for tying out the survey monuments shall be delivered to the Engineer prior to the commencement of work. If it is found that no monuments and/or benchmarks will be disturbed during the course of this contract then a letter from a Licensed Land Surveyor certifying to that condition prior to the start of work will be submitted to the Engineer. 3-10.3 Survey Requirements. Stakes shall be set at offsets approved by the Engineer at no greater intervals than specified in TABLE 3-10.3(A) as measured along the project stationing. Stakes shall be set to show the location and grade of future curbs adjacent to traffic signal locations where the curb is not being built as a part of this contract. Staking and marking shall be completed by the Surveyor before the start of construction in the area marked. Permanent monuments shall be set in kind to the monument replaced or as shown on plan and marked with the registration number of the Surveyor. Habitat mitigation

Page 815 of 1024 ends

sites and other areas to be preserved that are shown on the plans shall be staked and flagged prior to the start of any other activities within the limits of the work.

Page 816 of 1024 ends

TABLE 3.10.3(A)

MINIMUM SURVEY REQUIREMENTS FOR CONSTRUCTION STAKING
Feature Staked Stake
Description

Centerline or Parallel to
Centerline Spacing, 
Lateral Spacing
, 
Setting Tolerance
(Within)
Street
Centerline
Standard A
Monument
Riv. Co. Ord.
461 Section
21 ≤300m (1000’), Street
Intersections, Begin and end
of curves, only when shown
on the plans
On street
centerline
7 mm (0.02’) Horizontal,
also see section 2-9.2.1
herein
Clearing Lath in soil,
painted line
on PCC &
AC surfaces
lath - Intervisible, ≤ 15m
(50’) on tangents
& ≤ 7.5m (25’) on curves,
Painted line - continuous
at clearing line 0.3 m (1’) Horizontal
Slope RP + Marker
Stake
Intervisible and ≤ 15m (50’) Grade Breaks
& ≤7.6 m (25’)
30 mm (0.1’) Vertical &
Horizontal
Fence RP + Marker
Stake
≤ 60 m (200’) on tangents,
≤ 15m (50’) on curves when
R≥ 300m (1000’) & 7.5m
(25’) on curves when R≤
300m (1000’)
N/A
( constant
offset)
30 mm (0.1’) Horizontal
Rough Grade
Cuts or Fills ≥
10 m (33’)
RP + Marker
Stake
≤ 15m (50’) N/A 30 mm (0.1’) Vertical &
Horizontal
Final Grade
(includes top of:

Basement soil,
subbase and
base)
RP + Marker
Stake, Bluetop in grading
area
≤ 15 m (50’) on tangents &
curves when R≥ 300m
(1000’) & ≤ 7.5m (25’) on
curves when R ≤ 300m
(1000’)
≤6.7 m (22’) 10 mm (3/8”) Horizontal
& 7 mm (1/4”) Vertical
Asphalt
Pavement Finish
Course
RP, paint on
previous
course
≤ 7.5m (25’) or as per the
intersection grid points
shown on the plan
whichever provides the
denser information
edge of
pavement,
paving pass
width, crown
line & grade
breaks
10 mm (3/8”) Horizontal
& 7 mm (1/4”) Vertical
Drainage
Structures, Pipes
& similar
Facilities, 
RP + Marker
Stake
Intervisible & ≤ 7.5m (25’),
beginning and end, BC & EC
of facilities, Grade breaks,
Alignment breaks, Junctions,
Inlets & similar facilities,
Risers & similar facilities
(except plumbing), Skewed
cut-off lines
as appropriate 10 mm (3/8”) Horizontal
& 7 mm (1/4”) Vertical

Page 817 of 1024 ends

Curb RP + Marker
Stake
≤ 7.5m (25’), BC & EC, at
¼∆, ½∆ & ¾∆ on curb
returns & at beginning &
end
( constant
offset)
10 mm (3/8”) Horizontal
& 7 mm (1/4”) Vertical
Traffic Signal  Vertical locations shall be
based on the ultimate
elevation of curb and
sidewalk
Signal Poles &
Controller 
RP + Marker
Stake
at each pole & controller
location
as appropriate 10 mm (3/8”) Horizontal
& 7 mm (1/4”) Vertical
Junction Box  RP + Marker
Stake
at each junction box
location
as appropriate 10 mm (3/8”) Horizontal
& 7 mm (1/4”) Vertical
Conduit  RP + Marker
Stake
≤ 15 m (50’) on tangents &
curves when R≥ 300m
(1000’) & ≤ 7.5m (25’) on
curves when R ≤ 300m
(1000’) or where grade ≤

0.30%
as appropriate 10 mm (3/8”) Horizontal
& when depth cannot be
measured from existing
pavement 7 mm (1/4”)
Vertical
Minor Structure

RP + Marker
Stake + Line
Stake
for catch basins: at
centerline of box, ends of
box & wings & at each end
of the local depression 
as appropriate 10 mm (3/8”) Horizontal
& 7 mm (1/4”) Vertical
(when vertical data
needed)
Abutment Fill RP + Marker
Stake + Line
Stake
≤ 15 m (50’) & along end
slopes & conic transitions
as appropriate 30 mm (0.1’) Vertical &
Horizontal
Wall  RP + Marker
Stake + Line
Point +Guard
Stake
≤ 15 m (50’) and at
beginning & end of: each
wall, BC & EC, layout line
angle points, changes in
footing dimensions &/or
elevation & wall height
as appropriate 7 mm (1/4”) Horizontal &
7 mm (1/4”) Vertical
Major Structure

Footings, Bents,
Abutments &
Wingwalls
RP + Marker
Stake + Line
Point +Guard
Stake
3 m to 10 m (10’ to 33’) as
required by the Engineer,
BC & EC, transition points
& at beginning & end.

Elevation points on footings
at bottom of columns
as appropriate 10 mm (3/8”) Horizontal
& 7 mm (1/4”) Vertical
Superstructures RP 3 m to 10 m (10’ to 33’)
sufficient to use string lines,
BC & EC, transition points
& at beginning & end.

Elevation points on footings
at bottom of columns
as appropriate 10 mm (3/8”) Horizontal
& 7 mm (1/4”) Vertical

Page 818 of 1024 ends

San Marino City CouncilMay 11, 2022

San Marino City Council
May 11, 2022