Agenda packet — San Marino City Council, May 27, 2022 (part 2 of 2)

Equipment/Other
7,500
$ 7,500
0 0
0 0
$ 0
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 7,500
$ 7,500
0 0
0 0
0 Police

Page 226 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Crime Scene Laser Scanner 30-NEW
FY 21-22
This unit is a critical piece of equipment for use by public safety while investigating serious traffic collisions or fatalities, crime scenes, event planning, and conducting site surveys. Laser scanners are specifically designed for both indoor and outdoor measurements of a scene. Acquisition of this unit will greatly improve crime scene data accuracy and record keeping. 591 Capital Equipment 57,500
$ 57,500
0 0
0 0
0 0
$ 0
The amount provided in year one is for the complete system including three years of maintenance at a discounted rate. A computer with an upgraded operating system capable of handling the the minimum system requirements has also been factored into the estimate. The estimate covers all costs until 2026.

Equipment/Other
57,500
$ 57,500
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 57,500
$ 57,500
0 0
0 0
0 Police

Page 227 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Command Staff Vehicle Replacement 34-XXXX
FY 20-21
This item is a re-budget from FY 21-22. It was approved in FY 21-22, but was not purchased due to supply chain issues. The vehicle still requires replacement to ensure reliability and safety. A recent vehicle condition assessment determined that the Fire Department's Command Staff vehicle had exceeded 75,000 miles, and did not contain adequate capacity for the Battalion Commander's emergency response equipment (such as turn-outs, tools and SCBA).
591 Capital Equipment 50,720
$ 50,720
50,720
0 0
0 0
0 $ 50,720
The estimated cost to maintain this capital asset is $300/year, which will be reflected in the operating budget.

Equipment/Vehicle
50,720
$ 50,720
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 50,720
$ 50,720
0 0
0 0
0 Fire

Page 228 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Handheld Radio Replacement 34-NEW
FY 19-20
The Fire Department is requesting funding to replace 27 portable radios purchased in 2006. End of service for this model is 2022, after which the radios will no longer be supported by the manufacturer, jeopardizing future channel load updates from Verdugo. New handheld radios are recommended for purchase prior to the radio failure. Each firefighter is assigned a handheld radio, for a total of 27 with two spares. South Pasadena will reimburse the City for one shared command radio. 591 Capital Equipment 301,928
$ 301,928
0 0
0 0
0 0
$ 0
Cost was determined by obtaining a quote from Motorola. Motorola is the sole source provider for portable radios. Motorola is the standard used throughout the Verdugo system, it is an intrinsically safe product and manufactured to military specifications.

Equipment/Vehicle
301,928
$ 301,928
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 301,928
$ 301,928
0 0
0 0
0 Fire

Page 229 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Medical Cart 34-NEW
FY 20-21
The Fire Department is requesting purchase of a medical cart to be staffed by Paramedic personnel during special City events (8-12 per year). A medical cart would enable Paramedics to better navigate large crowds and aid in faster response times. This item is intended to be funded by the Huntington Library's annual donation to the City. During last year's San Marino Motor Classic, the use of a Medical Cart was vital to transporting a cardiac patient to a waiting ambulance. 281 Donations 20,999
$ 20,999
0 0
0 0
0 0
$ 0
The estimated cost to maintain this capital asset is $300/year, which will be reflected in the operating budget. Includes estimated outfitting costs.

Equipment/Vehicle
20,999
$ 20,999
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 20,999
$ 20,999
0 0
0 0
0 Fire

Page 230 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Small Engine Replacement Program 40-0450
FY 18-19
In FY 18-19 the City Council approved a biennial program to replace small engine equipment such as concrete and chain saws, blowers, and hedge trimmers used by Streets, Parks, and Grounds divisions. The Department owns 76 small engine tools under 50 hp used for trimming, blowing, trenching, sweeping, concrete cutting, pressure washing, compacting, limb sawing and concrete mixing. Approximately 20 small engines are scheduled to be replaced every 2 years as they wear out. 591 Capital Equipment 5,000
0 0
$ 5,000
0 0
0 0
0 0
$ 0
This is a biennial program. The estimated cost to maintain these capital assets is $1,000 per year.

Equipment/Other
5,000
$ 5,000
0 0
0 0
$ 0
0 0
0 0
5,000
$ 5,000
0 0
0 0
0 0
$ 0
0 0
0 0
0 10,000
$ 10,000
0 0
0 0
0 Parks & Public Works

Page 231 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Library - Barth Community Room Audio/Visual Upgrade 90-0555 FY 20-21
The Barth Community Room is heavily utilized by the community and by City Staff for City Council meetings and other activities. The equipment in the Barth Room has exceeded its usable life and requires substantial upgrades. 591 Capital Equipment 34,500
$ 34,500
0 0
0 0
0 0
$ 0
Council has previously advised that major work on the Barth Room be folded into the San Marino Center. Cost estimate is based on a quote that includes a high-definition projector, retractable screen, appropriate lighting, and equipment connections.

Equipment/Other
34,500
$ 34,500
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 34,500
$ 34,500
0 0
0 0
0 Community Services

Page 232 of 472 ends

FY 2022-23 Capital Construction Budget

Page 233 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 234 of 472 ends

5/5/2022 11:43 AM
2020-21
Actual Budget Estimated
ReAppropriation Proposed
Right-Of-Way Projects
202-48-4600-9271 Street Rehabilitation 900,322 1,765,467 1,375,000 - 675,000 215-48-4600-9271 Street Rehabilitation - 300,000 300,000 - 250,000 243-48-4600-9271 Street Rehabilitation 175,097 150,000 150,000 - 175,000 247-48-4600-9271 Street Rehabilitation 264,903 - - - -
394-48-4600-9271 Street Rehabilitation 890,691 4,060,000 1,675,000 - 2,400,000 Street Rehabilitation Program $ 2,231,013 $ 6,275,467 $ 3,500,000 $ - $ 3,500,000 394-48-4600-9243 Traffic Control Devices Program 74,201 70,000 70,000 - 105,000 394-48-4600-9273 Annual Striping, Marking, Signing Program 61,729 45,000 45,000 - 45,000 394-48-4600-9274 Streetlight Management Plan 36,425 60,000 44,179 - 75,000 394-48-4600-0500 City Wide Traffic Circulation Study 25,418 105,814 41,930 63,884 - 394-48-4600-9272 City Wide Sidewalk 382,135 486,788 354,358 - 431,000 214-48-4600-9272 City Wide Sidewalk (TDA Article 3) 9,600 9,600 9,600 - 19,000 394-48-4600-0505 Biennial Pavement Condition Assessment 6,977 - - - 10,000 394-48-4600-0510 Street Tree Management Plan 49,724 50,000 36,000 - 50,000 394-48-4600-0520 Huntington Drive/Mission St Beautification - 1,000,000 - 1,000,000 394-48-4600-0525 Neighborhood Traffic Calming Program - 75,000 4,070 70,930 4,070 394-48-4600-0531 Bridge Maintenance Program - - - - 20,000 207-48-4600-0532 Alley and Parking Lot Improvement Program - - - - 25,000 394-48-4600-0532 Alley and Parking Lot Improvement Program - - - - 25,000 243-48-4600-0535 Measure R 710 North Projects - 335,000 - - 335,000 Total Right-of-Way Projects $ 2,877,222 $ 8,512,669 $ 4,105,137 $ 1,134,814 $ 4,644,070 Parks Projects
394-50-4600-7036 Condition Assessment - Park & Street Trees - 50,000 10,000 40,000 - 394-50-4600-7037 Lacy Park Compost Station - - - - 20,000 394-50-4600-7038 Lacy Park Admissions Booth - - - - 25,000 394-50-4600-7039 Lacy Park Playground Management Program - - - - 150,000 281-50-4600-7040 Holiday House Restoration - - - - 10,000 394-50-4600-7040 Holiday House Restoration - - - - 10,000 394-50-4600-7150 Rose Arbor Renovation 422 - - - -
Total Parks Projects $ 422 $ 50,000 $ 10,000 $ 40,000 $ 215,000 Civic Facilities Projects
281-50-4600-7027 Lacy Park Restroom Upgrades 50,000 - - - - 394-50-4600-7027 Lacy Park Restroom Upgrades 356,424 - - - - 394-40-4150-0884 Condition Assessment 8,450 28,335 7,200 - 394-30-4600-0886 Police Department Lobby 77,581 - - - - 394-34-4600-0500 Stoneman Fire Safety System Improvements 28,635 10,665 - - - 394-34-4600-0887 Fire Apparatus Doors 59,000 - - - -
394-90-4600-1002 Crowell Public Library - Bottle Water Station 4,992 - - - - 394-90-4600-1003 Crowell Public Library - Window Tinting 15,000 - - - - 281-90-4600-1004 Crowell Public Library - Computer Rm Renov - - - - 22,500 394-90-4600-1004 Crowell Public Library - Computer Rm Renov - - - - 2,500 394-90-4600-1005 Barth Community Room Lighting - - - - 10,000 394-50-4600-7030 Lacy Park - Emergency Telephones 1,334 13,666 15,000 - - 394-40-4600-1000 San Marino Center Renovation 273,765 5,317,215 830,000 4,311,800 1,688,200 394-40-4600-1001 Emergency Generator System 6,888 53,112 15,000 38,112 1,888 2021-22 2022-23
Capital Improvement Projects
By Project Category & Project Line Item

Page 235 of 472 ends

5/5/2022 11:43 AM
2020-21
Actual Budget Estimated
ReAppropriation Proposed
2021-22 2022-23
Capital Improvement Projects
By Project Category & Project Line Item
394-40-4600-1002 The Old Mill Lighting - - - - 25,000
394-40-4600-1003 PW Facility Renovations - - - - 50,000 394-34-4600-1001 FS HVAC Upgrades - 10,660 10,660 - -
394-34-4600-1002 FS H&S Upgrades 50,764 6,236 5,963 - - 394-34-4600-1003 FS Bathroom Remodel - 25,000 10,000 15,000 - 394-30-4600-1000 911 Dispatch Renovation 43,093 31,907 31,907 - - 394-30-4600-1001 PD Utilization Study - 125,000 121,643 - - 394-30-4600-1002 PD Evidence Awning Cover - - - - 9,500 394-30-4600-1983 Construction-Electrical Remodel 27,997 - - - - 394-36-4600-1000 EOC Improvements - 18,300 18,300 - -
245-00-4600-1000 Citywide HVAC Upgrades - - - - 500,000 Total Civic Facilities Projects $ 1,003,924 $ 5,640,096 $ 1,065,673 $ 4,364,912 $ 2,309,588 Wastewater Collection System Projects
394-44-4600-8020 Sewer Main Rehabilitation Program 43,165 74,135 10,900 - 600,000 394-44-4600-8021 Sewer Master Plan - Condition Assessment - 53,583 50,000 - - 394-44-4600-8022 Lift Station Improvements 18,652 295,348 73,000 227,000 655,000 Total Wastewater Collection System Projects $ 61,817 $ 423,066 $ 133,900 $ 227,000 $ 1,255,000 Stormwater System Projects
394-46-4150-0001 Condition Assessment - Stormwater 11,951 - - - - 394-46-4600-8023 Drainage Wash Improvement Program - 50,000 5,000 - 50,000 394-46-4600-8024 Culvert Replacement Program 3,447 269,606 214,606 - 1,606,000 394-46-4600-8022 Inlet Replacement Program 29,985 30,000 - - 30,000 394-46-4600-8025 Rio Hondo Load Reduction - 204,605 90,500 114,105 - 394-46-4600-8026 Trash Capture Filters 24,995 25,000 25,000 - - Total Stormwater System Projects $ 70,378 $ 579,211 $ 335,106 $ 114,105 $ 1,686,000 Total Capital Improvement Projects $ 4,013,763 $ 15,205,042 $ 5,649,816 $ 5,880,831 $ 10,109,658 Capital Improvement Projects -- Recap By Fund:

Fund 202 Gas Tax 900,322 1,765,467 1,375,000 - 675,000
Fund 207 Proposition A - - - - 25,000
Fund 214 TDA Article 3 Streets 9,600 9,600 9,600 - 19,000 Fund 215 Proposition C - 300,000 300,000 - 250,000
Fund 281 Donations 50,000 - - - 32,500
Fund 204 CDBG - - - - -
Fund 243 Measure R 175,097 150,000 150,000 - 510,000
Fund 245 American Rescue Plan - - - - 500,000
Fund 247 Measure M 264,903 335,000 - - -
Fund 394 Capital Projects 2,613,841 12,644,975 3,815,216 5,880,831 8,098,158 Totals By Fund $ 4,013,763 $ 15,205,042 $ 5,649,816 $ 5,880,831 10,109,658

Page 236 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Street Rehabilitation Program FY-9271
FY 18-19
Rehabilitate city streets for the purpose of moving the city to a maintenance-only footing by 2032 per locations and schedules outlined in the 2018 pavement management plan. Curb and gutter replacement will be included in the program commencing in FY 21-22.
394 Capital Construction 2,400,000
202 Gasoline Taxes (HUTA) 675,000
215 Proposition C 250,000
243 Measure R 175,000
$ 3,500,000
0 80,000
0 3,340,000
80,000
0 $ 3,500,000
Anticipating funding table is per year. The estimated cost to maintain this capital asset is being tracked by the service request system. Design and construction inspection is performed by outside consultants.

Right-of-Way
0 $ 3,500,000
80,000
0 3,340,000
80,000
0 0
$ 3,500,000
80,000
0 3,340,000
80,000
0 0
$ 3,500,000
80,000
0 3,340,000
80,000
0 0
$ 3,500,000
80,000
0 3,340,000
80,000
0 0
$ 17,500,00
400,000
0 16,700,000
400,000
0 Parks & Public Works

Page 237 of 472 ends

Right-of-Way
0 $ 105,000
0 105,000
0 0
0 $ 0
0 0
0 0
0 $ 0
0 0
0 0
0 $ 0
0 0
0 0
0 $ 175,000
0 0
175,000
0 0
Parks & Public Works

Page 238 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Annual Striping, Marking, Signing Program FY-9273
FY 18-19
The City Council adopted in 2019 a program to refresh over a 3-year rolling period all pavement markings, legends and lane striping, and replace faded street signs for those streets not being rehabilitated that year. All existing painted striping, legends and markings will be replaced with thermoplastic material, which is longer lasting and visible in low light and in wet conditions. 394 Capital Construction 225,000
$ 225,000
0 0
0 45,000
0 0
$ 45,000
Right-of-Way
0 $ 45,000
0 0
45,000
0 0
0 $ 45,000
0 0
45,000
0 0
0 $ 45,000
0 0
45,000
0 0
0 $ 45,000
0 0
45,000
0 0
0 $ 225,000
0 0
225,000
0 0
Parks & Public Works

Page 239 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Streetlight Replacement Program 48-9274
FY 18-19
The City Council adopted in 2019 a program to replace 46 fluted metal light standards that are failing due to base corrosion and age. 5 streetlights on Belhaven Road were replaced in November 2020. A total of 41 more streetlights are planned to be replaced by FY 24-25: Bradbury Rd (8), Lorain Rd (10), Sycamore Dr (10), Orlando Rd/Avondale Rd (5), and Bellwood Rd (8).
394 Capital Construction 285,000
$ 285,000
0 0
0 60,000
0 0
$ 60,000
Cost estimates are based on the amount of streetlights designated for replacement each year.

Right-of-Way
0 $ 75,000
0 0
75,000
0 0
0 $ 75,000
0 0
75,000
0 0
0 $ 75,000
0 0
75,000
0 0
0 $ 0
0 0
0 0
0 0
$ 285,000
0 0
285,000
0 0
Parks & Public Works

Page 240 of 472 ends

Right-of-Way
0 $ 63,884
63,884
0 0
0 0
0 $ 0
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 105,814
105,814
0 0
0 0
Parks & Public Works

Page 241 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Sidewalk Replacement Program FY-9272
FY 18-19
The City Council in 2019 approved a 4-year construction agreement to replace 1-mile annually of sidewalks identified by the 2015 sidewalk condition study (and supplemented by community input). All 4 years have been completed on time and on budget with 5.0 miles of replacement sidewalk. New bids are currently being solicited for a second, 4-year construction agreement.
394 Capital Construction 431,000
214 TDA Article 3 19,000
$ 450,000
0 0
0 439,600
0 0
$ 439,600
Total anticipated funding shown is estimated annual revenue. Engineering and construction inspection is performed in-house by the City Engineer. A separate $150,000 CDBG-funded project is planned for FY 23-24 due to federal-aid contract requirements.

Right-of-Way
0 $ 450,000
0 450,000
0 0
0 $ 472,500
0 0
472,500
0 0
0 $ 496,125
0 0
496,125
0 0
0 $ 520,930
0 0
520,930
0 0
0 $ 2,379,155
0 0
2,379,155
0 0
Parks & Public Works

Page 242 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Biennial Pavement Condition Assessment 48-4104
FY 18-19
The City Council approved an ongoing and regular assessment of the condition of all streets in 2019. The assessment will produce an updated rehabilitation schedule including a list of streets, alleys and parking lots, and pavement treatment recommendations. This assessment forms the foundation of the street rehabilitation program and the orderly improvement of all city streets. 394 Capital Construction 20,000
$ 20,000
0 0
0 0
0 0
$ 0
Right-of-Way
0 $ 10,000
10,000
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 10,000
10,000
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 20,000
20,000
0 0
0 0
Parks & Public Works

Page 243 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Street Trees Management Plan 48-0510
FY 18-19
Plant up to 50 - 24" to 36" box trees throughout the City either as replacement or to fill vacancies. This program upgrades from 15 gallon the Department's standard tree size. Beginning in FY 22-23, the work for this program will be included in the Tree Maintenance and Planting agreement with Mariposa Landscaping. 394 Capital Construction 250,000
$ 250,000
0 0
0 50,000
0 0
$ 50,000
The City is able due to government purchasing opportunities to acquire larger trees at a lower unit cost than retail. Consequently the recommended budget can support up to 50 larger than 15 gallon trees (City replacement standard).

Right-of-Way
0 $ 50,000
0 0
50,000
0 0
0 $ 50,000
0 0
50,000
0 0
0 $ 50,000
0 0
50,000
0 0
0 $ 50,000
0 0
50,000
0 0
0 $ 250,000
0 0
250,000
0 0
Parks & Public Works

Page 244 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Huntington Dr and Mission St Beautification Program FY-0520 FY 19-20
In 2020, the City Council approved a program to beautify the business districts along Huntington Drive and Mission Street. The program is intended to include hardscape features that enhance and beautify the streets with sidewalk replacement, new trees, landscape buffers, outdoor seating, signage and parking. 394 Capital Construction 1,000,000
$ 1,000,000
0 100,000
70,000
830,000
0 0
$ 1,000,000
As the program is not yet complete, it is recommended to re-budget the funding to FY 22-23 (Note: $30,000 was spent on design of Mission improvements in FY 20-21 and was paid for in Economic Development Funds).

Right-of-Way
0 $ 1,000,000
100,000
70,000
830,000
0 0
0 $ 0
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 1,000,000
100,000
70,000
830,000
0 0
Parks & Public Works

Page 245 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Neighborhood Traffic Calming Program 48-0525
FY 21-22
Implement neighborhood traffic calming improvements recommended by the Public Safety Commission and approved by the City Council pursuant to the adopted TC program included with the 2021 Citywide Traffic Circulation Study. This item was suggested during the community input and feedback process and was incorporated in the FY 2021-22 budget and workplan. Full implementation is contingent on City Council approval of the traffic calming program included in the circulation study. 394 Capital Construction 210,000
$ 210,000
0 15,000
0 60,000
0 0
$ 75,000
The FY 22-23 Budget re-appropriates the unused $70,930 from FY 21-22. Only $4,070 was expended in FY 21-22.

Right-of-Way
0 $ 75,000
15,000
0 60,000
0 0
0 $ 70,930
5,000
0 65,930
0 0
0 $ 30,000
5,000
0 25,000
0 0
0 $ 30,000
5,000
0 25,000
0 0
0 $ 210,000
34,070
0 175,930
0 0
Parks & Public Works

Page 246 of 472 ends

Right-of-Way
0 $ 20,000
20,000
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 20,000
20,000
0 0
0 0
Parks & Public Works

Page 247 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Alley and Parking Lot Improvement Program 48-NEW
FY 18-19
The 2021 Citywide Pavement Condition report identified a total of twenty (20) alleys, and seven (7) parking lots in the City. Of these, the vast majority were classified as being "poor" or "very poor" quality, according to Pavement Condition Index (PCI) standards. These alleys and parking lots will require full reconstruction, which will be a process that will last several years. The City will plan to replace alleys and parking lots on a biennial basis. 394 Capital Construction 925,000
Proposition A 175,000
$ 1,100,000
0 0
0 0
0 0
$ 0
The City plans to alternate between design/engineering and construction of new alleys each year. Proposition A monies may be used for certain parking lots depending on their access to transit.

Right-of-Way
0 $ 50,000
50,000
0 0
0 0
0 $ 500,000
0 0
500,000
0 0
0 $ 50,000
50,000
0 0
0 0
0 $ 500,000
0 0
500,000
0 0
0 $ 1,100,000
100,000
0 1,000,000
0 0
Parks & Public Works

Page 248 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Metro Measure R 710 North Projects FY-0535
FY 18-19
The City Council in 2019 approved moving ahead with design work funded by Measure R funds to improve the traffic flow and reduce congestion on Huntington Drive and to be the lead agency to improve the intersection of Atlantic Blvd-Garfield Av-Los Robles Av-Huntington Drive. Completing the funding agreement scope of work requires the assistance of an engineering consultant before it can be approved by the City Council and Metro Board and preliminary engineering commences. 394 Capital Construction 0
243 Measure R 14,000,000
$ 14,000,000
0 335,000
0 0
0 $ 335,000
Project costs to be determined based on final project descriptions and FY estimates based on Metro instructions to complete all work in 5 fiscal years commencing July 1, 2020. Design did not commence in FY 21-22, therefore 5-year funding plan was moved back one year.

Right-of-Way
0 $ 335,000
335,000
0 0
0 0
0 $ 2,135,000
335,000
0 1,800,000
0 0
0 $ 0
0 0
0 0
0 $ 11,530,000
0 11,530,000
0 0
0 $ 14,000,000
670,000
0 13,330,000
0 0
Parks & Public Works

Page 249 of 472 ends

Parks
0 $ 40,000
40,000
0 0
0 0
$ 0
0 0
0 0
$ 0
0 0
0 0
0 $ 0
0 0
0 0
0 $ 40,000
0 40,000
0 0
0 Parks & Public Works

Page 250 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Lacy Park Compost Station FY-234
FY 22-23
Lacy Park generates a significant amount of compostable material. Given the new SB 1383 organic waste disposal requirements, the Department is requesting the construction of a small compost storage area in Lacy Park and procurement of compost and organic waste storage bins. This would create a central compost storage area at the park, and would also provide the public with an accessible "self-fill station" to use for their personal composting needs. 394 Capital Construction 20,000
$ 20,000
0 0
0 0
0 0
$ 0
Costs incurred would be for construction of small concrete pad and procurement of multiple compost storage containers.

Parks
0 $ 20,000
0 0
20,000
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 20,000
0 0
20,000
0 0
Parks & Public Works

Page 251 of 472 ends

Page 252 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Lacy Park Playground Management Program 50-NEW
FY 20-21
The existing play structures at the Lacy Park playground are over 10-years-old and showing signs of age. Replacement parts are no longer available from the manufacturer. The treehouse trunk recently experienced superficial damage from heavy use. It is recommended to replace all structures with ones Made in USA so that they can be maintained and repaired in the future and establish a long-term operations, maintenance and replacement program.
394 Capital Construction 150,000
$ 150,000
0 0
0 0
0 0
$ 0
Donations may be available to offset the acquisition and installation expenses.

Parks
150,000
$ 150,000
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 150,000
$ 150,000
0 0
0 0
0 Parks & Public Works

Page 253 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Holiday House Restoration FY-NEW
FY 18-19
Since the early 1950s, the San Marino Chamber of Commerce and, more recently, the Rotary Club have set up a holiday house over the wooden bus shelter located at the corner of Sierra Madre Boulevard and Huntington Drive. As part of a new FY 22-23 Holiday Event Proposal from the Community Services Department, it is proposed the City renovate and restore the holiday house as well as make provisions for its safe storage during the year.
394 Capital Construction 10,000
281 Donations 10,000
$ 20,000
0 0
0 0
0 0
$ 0
Contributions and donations from local community groups are anticipated for the renovation of the Holiday House. The estimated cost to restore is $20,000 Civic Facilities
0 $ 20,000
0 20,000
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 20,000
0 0
20,000
0 0
Community Services

Page 254 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Library - Computer Room Renovation 90-1004
FY 18-19
In 2008, the Library constructed the Lifelong Learning Center computer lab for training purposes. The computer lab is no longer needed for this sole purpose as only two Dakim Brain Training computers remain out of more than 10. Library Staff recommend that the large room be split into additional study and presentation areas that are in high demand by patrons. This project was delayed due to the pandemic and it is recommended to re-budget the engineering budget to FY 22-23. 394 Capital Construction 2,500
281 Donations 22,500
$ 25,000
0 0
0 0
0 0
$ 0
The engineering and construction estimates are based on similar estimates for the San Marino Center and recent work at the Library. External funding may be secured for the construction if the City funds the engineering element Civic Facilities
0 $ 25,000
2,500
0 22,500
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 25,000
2,500
0 22,500
0 0
Community Services

Page 255 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Library - Barth Community Room Lighting 90-NEW
FY 19-20
The poor design of the lighting in the Barth Community Room in the Crowell Library is not appropriate for the current needs of the room, such as Council meetings, Town Halls, trainings, events and programs, and other meetings. Improving the lighting will reduce eye strain currently experienced by Staff, City Officials, and patrons, in addition to enhancing one of the most heavily-used facilities in the City.
394 Capital Construction 10,000
$ 10,000
0 0
0 0
0 0
$ 0
The first step to address the insufficient lighting will be to consult a lighting design/build company. The fees associated with this step range from $5,000 – 10,000. To ensure there are sufficient funds to complete the design phase, staff requests $10,000 for this project element.

Civic Facilities
0 $ 10,000
10,000
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 10,000
10,000
0 0
0 0
Community Services

Page 256 of 472 ends

Civic Facilities
0 $ 6,000,000
0 0
5,000,000
500,000
500,000
0 $ 0
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 6,830,000
711,800
105,000
5,000,000
500,000
513,000
Parks & Public Works

Page 257 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ City Hall Emergency Generator Connection Upgrades FY-9273 FY 18-19
Recent events have revealed that the existing emergency generator located behind the police station at city hall is only partially connected to the police station and not connected at all to the public works offices, the fleet shop or the public safety vehicle gates. It is crucial during a power outage for the city to be fully capable of providing emergency and first responder action. Electrical system upgrades would include transfer switching and cabling.
394 Capital Construction 40,000
$ 40,000
0 0
0 53,112
0 0
$ 53,112
Project was not completed during FY 21-22, and only $15,000 was spent. The remainder is requested to be re-appopriated, along with $1,888 of new funding, for a total of $40,000 requested for FY 22-23.

Civic Facilities
0 $ 40,000
0 0
40,000
0 0
0 $ 0
0 0
0 0
0 $ 0
0 0
0 0
0 $ 0
0 0
0 0
0 $ 55,000
0 0
55,000
0 0
Parks & Public Works

Page 258 of 472 ends

Outside pedestrian lighting will be funded by the City and on-property landscape lighting will be funded by the Foundation.
394 Capital Construction 25,000
$ 25,000
0 0
0 0
0 0
$ 0
Civic Facilities
0 $ 25,000
5,000
0 20,000
0 0
0 $ 0
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 25,000
5,000
0 20,000
0 0
Parks & Public Works

Page 259 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Parks and Public Works Facilities Renovation 40-NEW
FY 22-23
The existing Public Works facilities at Lacy Park and City Hall are from the 1930s and require updated electrical, plumbing, heating/cooling, safety, communications systems, and exterior design. Historic review is expected to apply to the buildings, and would be included in the scope of work. A renovation will improve staff efficiency and provide safer working conditions.
394 Capital Construction 50,000
$ 50,000
0 0
0 0
0 0
$ 0
Estimated design cost is $50,000. Construction costs to be determined upon completion of design.

Civic Facilities
0 $ 50,000
50,000
0 0
0 0
0 $ 0
0 0
0 0
0 $ 0
0 0
0 0
0 $ 0
0 0
0 0
0 $ 50,000
50,000
0 0
0 0
Parks & Public Works

Page 260 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ City Hall Campus – Fire Station Bathroom Remodel 34-XXXX FY 20-21
Design and engineering needed to plan a bathroom remodel for both restrooms in the Fire Station. The current facility is 25 years old, has water damage and is not designed or built for 24/7 use by multiple on-duty personnel. An accessible design that will also be suitable for all Fire Service candidates will be prepared by an architectural design firm. Formulation of a preliminary construction budget will be a task for the architectural firm during the design process. 394 Capital Construction 25,000
$ 25,000
0 25,000
0 0
0 $ 25,000
Design is underway and is not anticipated to be completed during FY 21-22. As such, $15,000 is requested to be re-appropriated for FY 22-23.

Civic Facilities
0 $ 15,000
15,000
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 $ 0
0 0
0 0
0 $ 25,000
25,000
0 0
0 0
Fire

Page 261 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Police Station Utilization Study 30-1001
FY 21-22
Over the past several years the Police station has incurred numerous repairs and upgrades intended to make the structure suitable in the short term for daily operations. The City Council has mentioned that an evaluation of the facility is needed to determine if it can be expanded or if another facility should replace the current facility. This study will provide a professional review and assessment of the facility and provide an understanding the future space needs. 394 Capital Construction 125,000
$ 125,000
0 125,000
0 0
0 $ 125,000
Contract has been awarded and is within budget. Consultant is scheduled to complete study by end of June. The next phase will be for architectural design services after the completion of the space utilization study. Cost will be determined at a future date.

Civic Facilities
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 $ 0
0 0
0 0
0 $ 125,000
125,000
0 0
0 0
Police

Page 262 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Evidence Awning Cover 30-NEW
FY 22-23
The current exterior, enclosed evidence storage area is partially covered by a metal awning. A portion of this storage area is not covered allowing inclement weather to potentially harm property and is vulnerable due to not being completely enclosed. An additional awning will help protect and prevent evidence/property from being damaged.
394 Capital Construction 9,500
$ 9,500
0 0
0 0
0 $ 0
The project would be completed by an awning contractor. The cost includes a drainage system with the awning. This is a one-time cost as there will be no annual maintenance costs for this capital project request.

Civic Facilities
0 $ 9,500
0 0
9,500
0 0
0 $ 0
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 9,500
0 0
9,500
0 0
Police

Page 263 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Citywide Heating, Ventilation, Air Conditioning Upgrades 40-NEW FY 21-22
Upgrade and improve the ventilation, filtration and disinfection systems in all City-owned facilities to comply with COVID-19 health requirements. Work will be limited to City Hall and the Crowell Public Library. San Marino Center renovation will include the new requirements as part of the renovation design. 245 American Rescue Plan 500,000
394 Capital Construction 0
$ 500,000
0 0
0 0
0 $ 0
This is a budget-level planning estimate. A HVAC engineering consultant will develop detailed construction cost estimates for each facility location, which will be competitively bid. The City expects to use American Rescue Plan Act (ARPA) funds for this project.

Civic Facilities
0 $ 500,000
75,000
0 425,000
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 $ 500,000
75,000
0 425,000
0 0
Parks & Public Works

Page 264 of 472 ends

Once complete, the annual maintenance cost of this capital asset is estimated to be $551,000. More detail of future costs can be found in the 2019 wastewater collection system condition assessment study.

Right-of-Way
0 $ 600,000
50,000
0 550,000
0 0
0 $ 815,000
0 0
815,000
0 0
0 $ 812,000
0 0
812,000
0 0
0 $ 1,154,000
0 0
1,154,000
0 0
0 $ 3,455,135
50,000
0 3,405,135
0 0
Parks & Public Works

Page 265 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Lift Station Improvement Program FY-8022
FY 18-19
This program was approved by the City Council in 2019 to implement the recommendations of the 2019 Dudek sewer system master plan (wastewater collection system condition assessment) related to operational and functional upgrades to the City's 3 sewage lift stations, which are located on Avondale Road, Orlando Road and Monterey Road. Design work for all 3 stations is underway and the construction at the first lift station will occur in FY 21-22 (see note below). 394 Capital Construction 882,000
$ 882,000
0 73,000
0 204,000
23,000
0 $ 300,000
FY 21-22 budget is $300,000; however, construction will not occur until FY 22-23 and those unused funds will be re-appropriated. The Council approved a $73,000 design contract, which was expensed fully in FY 21-22. The total anticipated funding table reflects the re-appropriation.

Right-of-Way
0 $ 882,000
0 800,000
82,000
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 $ 0
0 0
0 0
0 $ 1,182,000
73,000
0 1,004,000
105,000
0 Parks & Public Works

Page 266 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Drainage Wash Replacement Program FY-8023
FY 18-19
This program was approved by the City Council in 2019 to implement the recommendations of the stormwater system condition assessment for lined and unlined channels and washes. The budget entails a continuation of fence and lining spot-repairs that commenced in May 2018. Work in FY 22-23 includes repairing damaged and missing lining that will over time cause the structural failure of concrete-lined channels.
394 Capital Construction 105,000
$ 105,000
0 0
0 50,000
0 0
$ 50,000
Budget is for work including fence replacement and lining-spot repairs. Only $5,000 was expended during FY 21-22, but staff anticipates using $50,000 each of the next two fiscal years.

Stormwater
0 $ 50,000
0 50,000
0 0
$ 50,000
0 0
50,000
0 0
$ 0
0 0
0 0
0 $ 0
0 0
0 0
0 $ 105,000
0 0
105,000
0 0
Parks & Public Works

Page 267 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Culvert Replacement Program FY-8024
FY 18-19
This program was approved by the City Council in 2019 and seeks to implement the recommendations of the 2021 stormwater system condition assessment for drainage culverts. The first project is the design of the Lacy Park culvert in FY 21-22 (contract was awarded in January) followed by its construction in FY 22-23. The balance of the projects will follow in a similar roll-out over time. 394 Capital Construction 6,385,000
$ 6,385,000
0 209,606
5,000
50,000
0 0
$ 264,606
The FY 22-23 budget represents construction of the Lacy Park drainage project. The estimated annual cost to maintain this capital asset is $551,000. Design and inspection will be performed by outside consultants. Each year includes $50,000 in case urgent repairs are needed to small-diameter culverts.

Stormwater
0 $ 1,606,000
0 1,183,000
232,000
191,000
0 $ 454,000
399,000
5,000
50,000
0 0
$ 4,065,000
0 0
2,975,000
598,000
492,000
0 $ 432,000
377,000
5,000
50,000
0 0
0 $ 6,444,606
985,606
15,000
4,308,000
830,000
683,000
Parks & Public Works

Page 268 of 472 ends

The FY 22-23 budget provides for funding to repair and replace inlets. 4 inlets are typically repaired/replaced annually.
394 Capital Construction 60,000
$ 60,000
0 0
0 30,000
0 0
$ 30,000
The project was not completed during FY 21-22. As such, it was re-budgeted for FY 22-23, with the two year program concluding at the end of FY 23-24.

Stormwater
0 $ 30,000
0 30,000
0 0
$ 30,000
0 0
30,000
0 0
$ 0
0 0
0 0
0 $ 0
0 0
0 0
0 $ 60,000
0 0
60,000
0 0
Parks & Public Works

Page 269 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Rio Hondo Load Reduction Strategy 46-8025
FY 18-19
The City Council in 2018 entered into a cost-sharing agreement for the preparation of preliminary engineering and associated design services to reduce pollution loads that drains from San Marino into the Rio Hondo through 3 tributaries (Alhambra, Rubio and Eaton Washes). The project has been progressing very slowly due to the numerous engineering and environmental alternatives being considered. 394 Capital Construction 257,000
$ 257,000
0 204,605
0 0
0 0
$ 204,605
Per the December 12, 2018 cost-sharing agreement the total City obligation for engineering is $257,000. Total expenditures as of 3-1-2022 is $142,895. The engineering budget shown for FY 22-23 is a re-appropriation request reflecting the remaining obligation.

Stormwater
0 $ 114,105
114,105
0 0
0 0
0 $ 0
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 257,000
257,000
0 0
0 0
Parks & Public Works

Page 270 of 472 ends

Appendices

Page 271 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 272 of 472 ends

Legal Requirements and Budget Policies
The City of San Marino Municipal Code Section 02.03.04 I. establishes that the City Manager shall have the power to “prepare, submit and recommend to the Council the annual operating and capital improvements budget.”
The City Manager publishes as a component of the annual budget: (1) a long-range projection for General Fund activities and operations, and (2) a long-range capital improvement program, identifying, at a project level, sources of current and future funding.

All funds utilize the “modified accrual” basis of budgeting. Revenues are recognized when they become measurable and available. Revenues are considered available when they are collectible within the fiscal year or soon enough thereafter (within 60 days following year-end) to pay liabilities of that fiscal year. Expenditures are recognized when an event or transaction is expected to draw upon current spendable resources. Budgets for all but one City fund are adopted on a basis consistent with generally accepted accounting principles (GAAP). The Capital Equipment Fund is a proprietary fund and utilizes the modified accrual basis of budgeting and the accrual basis of accounting.

The City Council approves total budgeted appropriations and any amendments to appropriations throughout the fiscal year. This “appropriated budget” covers substantially all City expenditures. Actual expenditures may not exceed budgeted appropriations at the fund level. The City Manager is authorized to transfer budgeted amounts between the operating accounts of any department, and between departments. The City Council is authorized to transfer and amend capital projects and capital acquisition budgets.

Per City Council policy adopted in May 2018 for the Capital Equipment Fund, this fund must operate on an essentially break-even basis over time, and shall recover the full cost of providing services over time (including and especially depreciation). The City shall employ transfers in from the General Fund as necessary to harmonize the cost reimbursement nature of the fund.

Per City Council policy adopted in September 2018 for the Donations to City Fund, the City shall maintain systems of accounting and budgetary monitoring that manage excess balances between fiscal years of donations received by the City. The City Manager shall authorize accumulated excess balances to be carried between fiscal years as an assignment against General Fund fund balance.

Section 02.03.04 H. of the Municipal Code requires the City Manager to “keep the Council advised as to the financial conditions and needs of the City.” During the operating year, the City Manager publishes, no less than quarterly, financial reports adequate to inform the City Council on the financial condition of the City.

Page 273 of 472 ends

Last Updated January 7, 2022
BUDGET CALENDAR – FY 2022-23
Potential FY 2022-23 Priority Initiatives January 28 (F) • Council will offer feedback on which future CIP items are most desirable, adding any new suggestions • Council will brainstorm new Operational Priority Initiatives for the 8 Critical Success Factors • Community engagement between January 21 and February 11 to gain input on additional potential priority initiatives
FY 2021-22 Midyear Review, Five Year Financial Forecast, and February 9 (W) FY 2022-23 Projections
• Presentation of the FY 2021-22 midyear report, Five Year Financial Forecast (General Fund and CIP), revenue and expenditure projections for FY 2022-23, and updated long term financial projection(s) Selection of FY 2022-23 Priority Initiatives February 25 (F) • Council will receive brief (1-2 sentences) summaries of all proposed items • Council will select priority initiatives for the next year • (CIP Presented to Public Safety Commission and Other Commissions/Boards, as appropriate) Capital Improvement Plan (CIP) Presentation March 18 & 25 (F) • Detailed discussion with Council related to CIP (equipment and infrastructure at different meetings) • (Draft operational budgets shared with appropriate Commissions/Boards for feedback) Preliminary Operating Budget Study Session April 22 & 29 (F) • Departments will present Programs, Goals, and Metrics • Council will offer comment and adjustments
City Manager’s Proposed Budget and Capital Improvement Plan May 27 (F) • Presentation of the proposed budget and CIP
• Either adoption by Council or final adjustments
Final Budget & CIP Adoption - Only If Needed June 8 or 24 (TBD)

Page 274 of 472 ends

Fund Descriptions
Funds are used in governmental accounting to demonstrate accountability for resources that may be restricted for particular purposes. Following are descriptions of the purpose of each of the 29 individual funds appearing in the FY 2022-23 San Marino budget. (The number following the name of each fund corresponds to the number assigned in the City’s accounting system for the fund.) General Fund Group
General Fund (101) - The General Fund is the principal cost center for the City’s basic services.

Revenues that are not restricted for any particular purpose are accounted for in the General Fund. The primary revenue source for this fund is the collection of property taxes.

Public Safety Fund (103) – This fund is the cost center for Police and Fire Services. The primary revenue source for this fund is the Public Safety Parcel Tax.

Fourth of July Event and San Marino Center Funds (104 & 105) – These funds are separated for the purpose of tracking their rate of cost recovery from fees. They are not officially “enterprise funds”, as the City Council has not designated them as such.

Donations to City Fund (281) – The City receives donations intended for particular programs, mostly Library and Recreation.

American Rescue Plan Fund (245) – This fund is to track revenues received from the Federal Government from the American Rescue Plan Act as well as costs to respond to the COVID-19 pandemic and promote economic recovery.

Workers’ Compensation and General Liability Insurance Funds (595 & 596) – These funds are used to track costs associated with risk management activities.

Special Revenue Funds
Gas Tax Fund (202) – This fund is used to record the receipt and disbursement of gas tax subventions from the State of California. Cities are allocated a share of the revenues derived by the State from taxes on gasoline, which may only be spent on construction, improvement and maintenance of public streets and street engineering services.

Community Development Block Grant (CDBG) Fund (204) – This fund is used to record the receipt and disbursement of CDBG funds from the U.S. Department of Housing and Urban Development. These funds are allocated to cities on a formula basis and must be used for programs and projects that primarily benefit low and moderate income people. The City has used these funds to install handicapped access at various public facilities, to provide housing rehabilitation grants to low and moderate income households, and for senior programs.

County Park Prop. A Fund (206) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles which were created by voter approved bond issues under the

Page 275 of 472 ends

Safe Neighborhood Parks Proposition in 1992 and 1996 for the development and refurbishment of parks. They are allocated to cities on a formula basis.

Prop. A Transit Fund (207) – This fund is used to record the receipt and disbursement of the ½ cent sales tax approved by the voters in 1982 and 1990. Approximately 25% of the monies generated by the tax are returned to local agencies to be used for public transportation services. This money funds the Dial-a-ride, recreation, athletic trip and merchant transportation services.

Drought Education Fund (209) - This fund is used to record the receipt and disbursement of water fines and water conservation education expenditures.

Air Quality Fund (212) - This fund is used to record the receipt and disbursement of funds received from the motor vehicle registration fee collected by the State of California and must be used for programs that reduce motor vehicle emissions. The City has used these funds for the purchase of alternative fuel vehicles and other vehicle emission reduction projects.

Surface Transportation Program, Local (STPL) Fund (213) - This fund is used to record the receipt and disbursement of funds received from the State of California through the Metropolitan Transportation Authority (MTA), and must be used for street improvements on certain major streets within the City.

Transportation Development Act (TDA) Fund (214) - This fund is used to record the receipt and disbursement of funds received from the State of California through MTA, and must be used for projects that promote pedestrian uses and bikeways.

Prop. C Transit Fund (215) – This fund is used to record the receipt and disbursement of a portion of the ½ cent sales tax approved by the voters in 1982 and 1990. Approximately 20% of the monies generated by the tax are returned to local agencies to be used for public transportation purposes and maintenance of streets “heavily used by public transit”.

PEG Fees Fund (216) – This fund is used for public education and government access charges that the City’s cable franchise collects. Monies in this fund must be used to purchase equipment related to the production of public education and government access television.

Asset Seizure Fund (217) - This fund is used to record the receipt and disbursement of funds received from assets seized by state and federal courts and awarded to the local law enforcement agencies that lead to the seizure.

Used Oil Grant Fund (221) – This fund is used to record the receipt and disbursement of funds received from the State of California for programs that reduce the potential for illegal disposal of used oil. The City will use the funds to purchase catch basin screens for its storm drain system.

OTS Grant Fund (223) - This fund is used to record the receipt and disbursement of funds received from the State of California for programs that make California roadways safe for all users. The City will use the funds to improve and streamline traffic collision database systems as well as add programs to deter distracted driving as well as impaired driving due to alcohol and drugs.

Page 276 of 472 ends

California Recycling Grant Fund (226) - This fund is used to record the receipt and disbursement of funds received from the State of California for programs that promote the recycling of waste materials.

Citizens’ Option for Public Safety (COPS) Grant Fund (Supplemental Law Enforcement Services Fund) (233) - This fund is used to record the receipt and disbursement of funds allocated by the State of California, and must be used for front line law enforcement expenditures.

Homeland Security Grant Fund (240) - This fund is used to record the receipt and disbursement of funds allocated by the Federal Emergency Management Agency, and must be used for front line law enforcement capital expenditures that are approved by the County of Los Angeles.

Los Angeles County Measure R Fund (243) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles through MTA which were created by a voter approved sales tax in 2008. These funds are allocated based on the point of sale, and must be used for transportation projects.

Los Angeles County Measure M Fund (247) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles through MTA which were created by a voter approved measure in 2016. These funds must be used for transportation projects.

Capital Projects Fund
Capital Projects Fund (394) – This fund is used for investment in capital projects. The Capital Projects Fund relies upon transfers in from the General Fund.

Debt Service Fund
Debt Service Fund (401) – This fund is used to track the debt service activity of the City’s bond and loan liabilities.

Internal Service Fund
Capital Equipment Fund (591) – This fund is used to account for the City’s capitalized equipment.

Cost allocations are charged to the operating funds based on the depreciation of the equipment that they use. These allocations are shown as an operating expenditure in the operating departments and revenue in the Capital Equipment Fund. The intention is to accumulate funds equal to the accumulated depreciation of all City-owned capitalized equipment.

Page 277 of 472 ends

Community Profile
Government: City Council – City Manager
Date of Incorporation: April 13, 1913
City Type: General Law
Area: 3.77 Square Miles
Population: 12,781 as of January 1, 2022
Registered Voters: 9,166, or 71% of City Population
Demographics: 64.6% Asian, 26% White, 7% Hispanic, 2.4% Other Median Age: 45.4 years
Median household income: $164,423
Owner-occupied housing unit rate (2016-2020): 84.5%
Median Housing Value: $2,000,000+
Types of Structure: 98% single unit
Major Industries: Professional, Scientific, & Technical Services; Health Care & Social Assistance; Finance & Insurance; Arts, Entertainment, & Recreation; Management, Administrative, & Waste Management Services Business Licenses: 5,222 Active Licenses
Parks: Lacy Park
Libraries: Crowell Public Library
Police Services: City-Owned and Operated, 1 Station
Fire Services: City-Owned and Operated, 1 Station
Public Works: 119.5 Lane Miles; 2 Miles Public Alleys; 15 Signalized Intersections; 100 Miles Sidewalk; Approximately 2,300 Street Lights; Approximately 3,000 Street Signs; 7 Public Parking Lots; 1 Bridge; Approximately 7,800 Street Trees; Approximately 800 Park Trees; 376 Drainage Inlets; 223 Storm Drain Manholes; 1,251 Sewer Manholes; 50.8 Miles Sewer Connection Lines; 65,000 Square Feet Civic Building
Transportation: Local MTA Bus Service; Dial-A-Ride Van Service; Recreational Services Bus Transportation; Direct Subsidy to School District Transportation for Athletic Teams

Page 278 of 472 ends

fl ~ v (D @) I
.,
.

La Cai'lada
flinlrld!lll
Jet Pioputsion l.3bor&toty . " \ 9
V
·~
Rose Bowl Stadium Q V
Eaton Can)'O!I Falls fl
Altadena
·~ .
... ........ ~t
Eaton Canyon
N~ture Centei
Q
Sierra Madre
(D ~, Pasadena V v ' V Glendale @
Adams Square l •~u IIC':""'-
,t. J "'-''-!IR
\I'll L4GJ .,,,,,- HIC.,,.LAN.) PAt:i.'i(:
(D
{;
H Q~ltt(ASl'
l Ort. .&.,-Gtll:5.
c-, ... 111r 1,,0 PAIIIK
Hermon Park
(Arroyo
Seco Par~)
------
,
Tho HunhD;iton \.):.-ar;. ~ I
.,:.,1 Collect,l)fl'S. ~ d V '
' I I I
- - - · San Marrno I
so·u1h \
Pasadena , I,, , , ,_, ,,_,-- 1
,,
Alhambra
East San
Gabne l
@)
Temple City
Monrovia Canyon Pail< Q
Arcadia
Monrovia
Mayflo
wer Village
North El
Monte
Cl, M ONT( C: •rY
s 1i.'Y1-llil ; .t.l(t t.' 0 "11 1i!ITI)
t<(,JC. t1T I
@
l'L'thur
((ft O , .,_ c.J,,. t;) Dodger Stadium
@) @
C't,)M.1, t C '/\14 v
Los Angetes ij!j a""""•8'1>"~ City Terrace
Rosemead
ijj ----------------- \ii
Monterey Park
South Sa11
Gabriel
ij!j -
DOWhfOWN e ®
South El
Monte
El Monte
,.,
He
BradbUry
Duane
•
•
---·
• --
• ....::-:-:- • •
r;o
l!!t -
~·W&,,fl,,U w--. Iii
.... (!I)
,_
•
-
•
.~ _,,,
Azusa ~ V
..!:: 0
-
AzUsa Pacific
University
, .. -- .
~~·
•
-
..
...
-
-
.,• l(rf~ --
• • ClTY.0.0F SAN MARJNO
• East Los
Whittler
Narrows
Rel:featJon
Afea
~1 Los Ang<t~~ ( ) ,wnJ!fs . _,

Page 279 of 472 ends

History of San Marino
Before European explorations of California by the likes of Cabrillo, Portola and Anza, before the Spanish colonial area, and before the development of the California Mission system, the land now known as the San Gabriel Valley was inhabited by the Tongva indigenous peoples. The Tongva were later to be known as Gabrilenos.

Present-day San Marino was part of the ranch lands San Gabriel Mission Arcangel, orginally founded by Spaniards of the Franciscan order in 1771. The grist mill for the Mission, “El Molino Viejo” – built in 1816 and generally referenced today as the Old Mill -- remains a prominent historical site, and has for several years functioned under the sponsorship of the City’s municipal government.

When Mexico achieved independence from Spain in 1821 and assumed general political and military control of Southern California, the Mission system was disassembled and secularization and economic re-ordering followed. While patterns of land and water source ownership were often complicated, the Mexican government encouraged settlements through land grants and concessions to private claimants.

The primary portions of San Marino were included in an 1830 land grant to Scotsman Hugo Reid and his wife Victoria, a native Gabrileno. Upon Hugo Reid’s death in 1852, Victoria named her rancho “Huerta de Cuati,” giving distinction to its produce-farm function.

In 1852, Benjamin D. “Don Benito” Wilson took possession of Mrs. Reid’s rancho. Later, Wilson deeded a portion of his land to his daughter Maria de Jesus. She would marry J. de Barth Shorb, who renamed the property San Marino Rancho after his grandfather's plantation in Emmitsburg, Maryland, which in turn had received its name from the Republic of San Marino The Shorbs built a house on the San Marino rancho now occupied by the renowned Huntington Library and Gardens. Henry Huntington purchased the Shorb property in 1903. In 1913 the ranchos of Huntington, Wilson and Patton, together with the subdivided areas of smaller land holdings, such as Stoneman, White, and Rose, incorporated as the city of San Marino. In all, a total of 10 former ranchos are part of the City’s current corporate boundaries.

The first mayor was George S. Patton, Sr. Patton also served as Los Angeles County District Attorney and as the first City Attorney for the City of Pasadena. His son was the famous World War II general and legendary tank commander, “Old Blood and Guts” George S. Patton.

Page 280 of 472 ends

San Marino’s City Seal
In the 1850s, the rancho of J. de Barth Shorb was renamed San Marino Rancho, a designation taken from his grandfather's plantation in Maryland, which in turn had received its name from the Republic of San Marino.

The San Marino Republic was named after a Dalmatian stone-cutter, by the name of Marinus (“of the sea”), who fled from his home on the Dalmatian Island of Rab in 297 AD at the time of a Turkish invasion, and took refuge among the rocky crags of Monte Titano, situated on the Italian peninsula with a view of the Adriatic Sea. In 1085, the Monastery at Mt. Titano canonized Marino and changed his name to San Marino (Saint Marino).

Our high school nickname, "The Titans," captures the life force of Monte Titano.

The San Marino seal contains the three summits of Mt. Titano, upon each of which reposes a tower, fortified with walls built from native rock and capped with a bronze plume, all surrounded by a heartshaped scroll with two roundels and a lozenge (of unknown significance) at the top. Underneath the left side is a graceful palm frond and underneath the right side, a branch from an orange tree.

Page 281 of 472 ends

Summary of Audited Financial Statements – Last Five Years The City’s budget is one of the two most significant financial documents produced during the fiscal year. The budget includes both historical data as well as projections and estimates for the fiscal year not yet completed and the next fiscal year. The City’s audited annual comprehensive financial report comprises the other significant financial document produced during the year.

While the financial statements in the annual comprehensive financial report contain only historical financial information, they have been audited by an independent certified public accounting firm in accordance with generally accepted accounting principles.

Following are summaries of three individual financial statements included within the annual audited annual comprehensive financial report. They provide a summary of the City’s financial activity from the past five years.

Statement of Citywide Net Position
The Statement of Net Position is one of the City’s government-wide financial statements. It is designed to provide readers with a broad overview of the City’s finances at a particular point in time (fiscal year-end) in a manner similar to private-sector business. It utilizes full accrual accounting, similar to private enterprises, and includes the value of all of the City’s assets and liabilities, both short-term and long-term, including pension and Other Post- Employment Benefits (OPEB) liabilities. The “bottom line” is the net position of the City – the difference between assets and deferred outflows of resources, and liabilities and deferred inflows of resources. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating.

The five-year trend shows a positive net position for the City gradually improving except for two years. In FY 2017-18, it declined with the recording of the full OPEB liability in accordance with Governmental Accounting Standards Board (GASB) Statement No. 75. In FY 2019-20, net position decreased $0.5 million as a result of the COVID-19 pandemic.

General Fund Balance Sheet
The City’s General Fund accounts for over 89% of the City’s financial activity. Similar to the Statement of Net Position, this statement also measures financial position at fiscal year end.

However, only short-term assets and liabilities are accounted for in this presentation. The fund balance amount shown in this financial statement is the difference between assets and liabilities, and is an important measurement indicating both nonspendable assets and resources available for appropriation in future years. Portions of fund balance are restricted or committed for particular purposes, but the largest portion is unassigned.

The five-year trend shows an increasing amount of assets and unassigned fund balance except for two years. In FY 2017-18, both assets and unassigned fund balance declined as a result of

Page 282 of 472 ends

the $15.1 million transfer to the Capital Projects Fund to fund future capital projects. In FY 2019-20, both assets and unassigned fund balance declined as a result of the $5.0 million transfer to the Capital Projects Fund to fund future capital projects.

General Fund “Income Statement”
The Statement of Revenues, Expenditures and Changes in Fund Balance for the General Fund is its “income statement” and measures the change in financial position for the fiscal year.

Historical revenue and expenditure performance is perhaps the most important element in budgeting planning – and long range planning. San Marino’s General Fund “income statement” combines the financial activity of seven different individual funds maintained for budgeting purposes into the General Fund for the purposes of the audited financial statements.

The five-year trend shows an excess of revenues over expenditures of between $3.9 million and $5.7 million per year. In FY 2017-18, the $15.1 million transfer to the Capital Projects Fund reduced the General Fund unassigned fund balance to a level equal to 44% of annual revenues. In FY 2019-20, the $5.0 million transfer to the Capital Projects Fund reduced the General Fund unassigned fund balance to a level equal to 53% of annual revenues. In FY 2020- 21, the $2.95 million transfer to the Capital Projects Fund kept the General Fund unassigned fund balance equal to 55% of annual revenues.

Page 283 of 472 ends

FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21
Audited Audited Audited Audited Audited
Assets:

Cash and Investments $ 25,200,349 $ 29,073,856 $ 35,798,037 $ 38,839,049 $ 39,857,236 Receivables 1,828,767 1,407,695 1,189,296 1,462,453 1,389,816 Capital Assets 193,671,643 194,032,139 193,203,453 192,831,880 193,865,532 All Other 237,370 101,007 99,606 527,654 489,684
Total Assets 220,938,129 224,614,697 230,290,392 233,661,036 235,602,268 Deferred Outflows of Resources:

Deferred Pension-Related Items 5,993,479 8,623,301 7,629,729 7,702,504 8,152,048 Deferred OPEB-Related Items - 185,544 277,720 657,784 2,317,477 Total Deferred Outflows of Resources 5,993,479 8,808,845 7,907,449 8,360,288 10,469,525 Liabilities:

Current Liabilities 1,741,244 1,370,808 3,307,417 3,884,739 3,397,233 Net Pension Liability 25,733,314 29,738,565 29,894,997 32,573,549 35,674,715 OPEB Obligation/Liability 221,575 5,683,301 5,657,580 6,310,545 8,020,865 All Other 6,021,621 5,327,552 3,413,819 3,641,761 3,358,991 Total Liabilities 33,717,754 42,120,226 42,273,813 46,410,594 50,451,804 Deferred Inflows of Resources:

Deferred Pension-Related Items 2,631,902 2,308,485 2,010,038 2,347,386 1,854,975 Deferred OPEB-Related Items - 589,830 734,128 630,717 527,306 Total Deferred Inflows of Resources 2,631,902 2,898,315 2,744,166 2,978,103 2,382,281 Net Position:

Net Investment in Capital Assets 193,671,643 194,032,139 193,203,453 192,831,880 193,865,532 Restricted 2,257,902 2,580,542 4,136,997 4,268,833 4,559,427 Unrestricted (5,347,593) (8,207,680) (4,160,588) (4,468,086) (5,187,251) Total Net Position $ 190,581,952 $ 188,405,001 $ 193,179,862 $ 192,632,627 $ 193,237,708 Summary of Citywide Net Position - Last Five Years

Page 284 of 472 ends

FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21
Audited Audited Audited Audited Audited
Assets:

Cash and Investments $ 22,882,016 $ 12,148,777 $ 17,619,956 $ 16,474,422 $ 16,915,738 Receivables 1,690,374 1,162,033 919,654 1,262,404 1,160,928 All Other 311,832 172,425 77,713 97,402 104,708
Total Assets $ 24,884,222 $ 13,483,235 $ 18,617,323 $ 17,834,228 $ 18,181,374 Liabilities:

Current Liabilities $ 1,300,760 $ 1,033,718 $ 1,267,964 $ 2,180,369 $ 1,640,097 Deferred Inflows of Resources 33,905 - - - -
Fund Balances:

Nonspendable 94,928 88,202 90,803 72,443 72,364
Restricted - - - - -
Committed - 191,752 250,984 310,063 304,036
Unassigned 23,454,629 12,169,563 17,007,572 15,271,353 16,164,877 23,549,557 12,449,517 17,349,359 15,653,859 16,541,277
Total Liabilities, Deferred Inflows of
Resources and Fund Balances $ 24,884,222 $ 13,483,235 $ 18,617,323 $ 17,834,228 $ 18,181,374 Summary of General Fund Balance Sheets - Last Five Years

Page 285 of 472 ends

FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21
Audited Audited Audited Audited Audited
Revenues $ 27,229,011 $ 27,879,556 $ 28,947,615 $ 28,766,529 $ 29,643,955 Expenditures 22,028,752 22,631,466 23,293,766 24,899,136 25,049,645 5,200,259 5,248,090 5,653,849 3,867,393 4,594,310
Other Financing Sources (Uses)
Total Transfers In 12 800 172,690 281,184 341,774
Transfers Out:

Capital Projects (2,705,655) (15,052,005) - (5,000,000) (2,950,000) Debt Service (760,562) (788,170) (821,224) (846,587) (513,729) Capitalized Equipment - (508,755) (103,051) - (584,937)

CDBG - - - - -
County Park Bond - - (2,422) - -
Assist to Firefighters - - - - -
Windstorm Tree Grant - - - - -
County P&R Grant - - - - -
Homeland Security - - - - -
Safe Routes to School - - - - -
Net Transfers (3,466,205) (16,348,130) (754,007) (5,565,403) (3,706,892) Net Change in Fund Balances $ 1,734,054 $ (11,100,040) $ 4,899,842 $ (1,698,010) $ 887,418 Unassigned Fund Balance, End of Year $ 23,454,629 $ 12,169,563 $ 17,007,572 $ 15,271,353 $ 16,164,877 86% 44% 59% 53% 55%
106% 54% 73% 61% 65%
NOTE: For the audited financial statements, seven individual budgetary funds are combined into the General Fund:

General Fund
Public Safety Fund
Fourth of July Event Fund
San Marino Center Fund
Donations Fund
Workers Compensation Fund
General Liability Fund
Summary of General Fund "Income Statements" - Last Five Years Statement of Revenues, Expenditures and Changes in Fund Balance Excess / (Deficiency)
Unassigned Fund Balance as % of Revenue
Unassigned Fund Balance as % of Expenditures

Page 286 of 472 ends

The Property Tax In San Marino
The Context
San Marino can be considered a “property tax city.” The property tax makes up an average of almost 2/3rds of every dollar collected in the City’s General Fund. This is an exceptionally high ratio of property tax collections to total revenue collections.

The reason is twofold. One, San Marino’s residential and business properties have a high assessed valuation; and, two, the allocation of paid property taxes that is retained by the City, 23.64%, is the third-highest rate of local retention among the 88 cities in Los Angeles County.

History
The property tax in California dates back to the year California became a state: 1850. For the first 60 years, until the turn of the 19th Century, the property tax was a state tax; however, in 1910 the Separation of Sources Act made the property tax a local government revenue source and established the principle of separate revenue sources for state and local governments.

In 1978, Proposition 13 (officially named the People’s Initiative to Limit Property Taxation) was enacted by means of initiative power – causing an amendment to the California Constitution. Proposition 13 limited the tax rate to 1% of a property’s cash value after rolling back property values to 1975-76 levels.

Annual increase in property values is limited to the rate of inflation or 2%, whichever is less.

The property tax is an ad valorem tax. In technical terms, Proposition 13 modified the ad valorem nature of the tax to an acquisition-value property assessment system.

Proposition 13 Consequences
As a result of the adoption of Proposition 13’s passage into law, property tax revenues distributed to local governments were cut by nearly 60%. The unintended consequence of Proposition 13 was a transfer of authority to administer property taxes to Sacramento. The State had to step in to determine how the new 1% rate would now be apportioned among all the local taxing entities in the State. It was determined that local entities would share in the 1% revenue based on their proportionate tax rates in effect preceding the passage of Proposition 13. In the following years the State would revenue share with local governments – an action now known as the “bail out” -- to provide fiscal relief for this dramatic reduction in local revenues. The bailouts were short-lived, however, when the State began to regularly experience budget shortfalls of their own in the 1990’s.

The property tax remains the largest revenue source in most communities, competing with the sales tax for the top spot. This is not the case in San Marino: the sales tax contributes a small fraction of the City’s revenue base. Moreover, the City’s residential character, together with its limited business zoning, provides few opportunities to increase sales tax revenue for the City. The City is likely to remain heavily dependent on local property values and property tax revenue in the coming years.

Page 287 of 472 ends

Historical Growth in Collections
The annual increase in property values for properties that do not change hands is limited by Proposition 13 to the rate of inflation or 2%, whichever is less. A summary of the change in San Marino collections (shown below) demonstrates that the growth in collections has been greater than 2% per year. In fact, the average annual growth over the past five years is 5.19%.

Growth beyond the 2% annual increase expectation is attributable to new construction (that adds to the existing assessed valuation base) and property sales (that trigger re-assessment of taxable property value to current market value).

Property Taxes Retained by the City
Before Proposition 13 became law, California governments set an annual property tax rate (mill rate) each year. The rate could vary each year. After Proposition 13 became law, the three-year average tax levy rate became permanent for each agency. This means that those agencies that assessed a high levy retained the high levy rate, and agencies that set a low levy rate retained the low levy rate.

Because San Marino relies primarily on the property tax to support municipal services, it should come as no surprise that San Marino assessed a high levy prior to Proposition 13. This translates today into a high retention rate for the taxes paid by property owners. With each $1.00 paid by the taxpayer, the City gets back $0.24.

The summary below shows that San Marino has the 3rd highest rate of retention in Los Angeles County.

Property Tax
as % of
Year Measurement Amount $ % All GF Revenue
Fiscal Year 2014-15 Audited $ 12,464,784 61%
Fiscal Year 2015-16 Audited 13,253,014 788,230 6.32% 62% Fiscal Year 2016-17 Audited 13,936,746 683,732 5.16% 63% Fiscal Year 2017-18 Audited 14,703,953 767,207 5.50% 62% Fiscal Year 2018-19 Audited 15,767,853 1,063,900 7.24% 66% Fiscal Year 2019-20 Audited 16,475,820 707,967 4.49% 69% Fiscal Year 2020-21 Audited 17,378,503 902,683 5.48% 67% Fiscal Year 2021-22 Projected 17,939,000 560,497 3.23% 68% Fiscal Year 2022-23 Estimated 19,015,000 1,636,497 9.42% 64% Prior Year
Growth in Collections Over
Property Tax History

Page 288 of 472 ends

Attribution is given to Hdl Coren & Cone for much of the historical and contextual property tax information presented herein.

Rank City Retention
1 City of Los Angeles 26.29%
2 City of South Pasadena 24.00%
3 City of San Marino 23.64%
4 City of Pomona 23.35%
5 City of Sierra Madre 21.91%
6 City of Long Beach 21.66%
7 City of Pasadena 21.09%
8 City of Hermosa Beach 20.30%
9 City of Burbank 18.47%
10 City of La Verne 18.16%
Los Angeles County
General Fund Retention of Property Tax Payments

Page 289 of 472 ends

The Public Safety Parcel Tax
Beginning in 1980, San Marino voters have repeatedly approved a parcel tax for public safety services.

The County of Los Angeles refers to the parcel tax as a direct assessment. The parcel tax is non ad valorem, meaning that the tax is based on a per-parcel rate that varies based on city designated zone where the parcel is located -- not on the value of the property. A parcel tax based on property value would violate Proposition 13.

Parcel taxes require two-thirds voter approval. Parcel taxes are less common in cities and more common in school districts and special districts.

Use of Proceeds
For FY 2022-23, there will be no change in the parcel tax rates from FY 2021-22 levels. The parcel tax will generate approximately $3.4 million for the operations of the Police and Fire departments. The tax does not fully fund the departments, however; the tax supports approximately 25% of their operating costs. The remaining portion of Police and Fire funding comes from other Police and Fire functional revenues and transfers from the City’s General Fund. The necessary transfer from the General Fund is estimated at $9.3 million.

The accounting records for the parcel tax are kept separate from the General Fund.

Historical Collections
The parcel tax changes from year to year according to the levy rate imposed by the City Council and, to a lesser degree, by the change in the total number of assessed parcels in the City. As shown in the following table, over the past eight years, the parcel tax has funded between 25% and 29% of total Police and Fire operating costs.

Property Tax
as % of
Year Measurement Amount $ % Public Safety Fund
Fiscal Year 2014-15 Audited $ 2,949,672 29%
Fiscal Year 2015-16 Audited 2,938,883 (10,789) -0.37% 29% Fiscal Year 2016-17 Audited 3,093,737 154,854 5.27% 26% Fiscal Year 2017-18 Audited 3,220,338 126,601 4.09% 29% Fiscal Year 2018-19 Audited 3,357,200 136,862 4.25% 29% Fiscal Year 2019-20 Audited 3,431,755 74,555 2.22% 27%
Fiscal Year 2020-21 Audited 3,426,827 (4,928) -0.14% 26% Fiscal Year 2021-22 Projected 3,422,818 (4,009) -0.12% 25% Fiscal Year 2022-23 Estimated 3,422,818 (4,009) -0.12% 25% Prior Year
Public Safety Tax History
Growth in Collections Over

Page 290 of 472 ends

RESOLUTION NO. R-22-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA ADOPTING THE

OPERATING AND CAPITAL BUDGET FOR THE FISCAL
YEAR 2022-23 AND APPROPRIATING THE AMOUNTS

SPECIFIED THEREIN FROM THE FUNDS AND FOR THE

PURPOSES INDICATED
WHEREAS, the City Council has received the City Manager’s proposed Operating and Capital Budget for the Fiscal Year 2022-23 beginning on July 1, 2022; and WHEREAS, a copy of the proposed budget was on file in the Office of the City Clerk and at the Public Library for public review; and
WHEREAS, the City Council conducted study sessions on the proposed Budget on January 28th, February 25th, March 18th, March 25th, April 22nd, and April 29th, 2022; and

WHEREAS, on May 27th, at a duly noticed City Council meeting, the City Council reviewed and considered the final budget document that was submitted to the City Council by the City Manager.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California as follows:

SECTION 1. That the Operating Budget and Capital Budget for the Fiscal Year 2022- 2023, on file in the Office of the City Clerk of the City of San Marino, incorporated herein by reference, is herewith adopted as amended by the City Council on May 27th, 2022 as the official Operating and Capital Budget for the City of San Marino for the Fiscal Year 2022-2023 beginning July 1, 2023 and the respective amounts specified therein are appropriated for their designated purpose.

SECTION 2. That total estimated revenues, from all funds and sources, are $36,752,707; total proposed expenditures, from all funds and sources, are $46,762,178; and total transfers in/out between funds are $11,427,328.

SECTION 3. That the City Council approves total budgeted appropriations and any amendments throughout the fiscal year. This appropriated budget covers substantially all City expenditures. Actual expenditures may not exceed budgeted appropriations at the fund level.

The City Manager is authorized to transfer budgeted amounts between the operating accounts of any department, and between departments. The City Council is authorized to transfer and amend capital projects and capital acquisition budgets.

SECTION 4. That the City Clerk shall certify to the adoption of this Resolution.

Page 291 of 472 ends

CITY OF SAN MARINO RESOLUTION NO. R-22-22

PAGE TWO
PASSED, APPROVED AND ADOPTED this 27th day of May, 2022. ________________________________

SUSAN JAKUBOWSKI, MAYOR
ATTEST:
_______________________

CHRISTINA BAKER

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, HEREBY CERTIFY that the foregoing Resolution No. R-22-22 was adopted by the City Council of the City of San Marino at a Regular Meeting of the City Council held on the 27th day of May, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________________

CHRISTINA BAKER

CITY CLERK

Page 292 of 472 ends

RESOLUTION NO. R-22-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA ESTABLISHING THE

APPROPRIATIONS LIMIT AND APPROPRIATIONS
SUBJECT TO LIMITATION FOR FISCAL YEAR 2022-23
WHEREAS, Article XIII-B of the California State Constitution requires that each entity of government determine and adopt an Appropriations Limit for each fiscal year; and
WHEREAS, Proposition 111 requires a recorded vote of the City Council regarding which of the annual adjustment factors have been selected each year, and WHEREAS, the local voters of San Marino have approved an increase in the City’s appropriations limit consistent with the maximum projected aggregate collection authorized by the levy of the Public Safety Parcel Tax, in accordance with Section 11 of Ordinance No. O-19-1351.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California as follows:

SECTION 1. The annual adjustment factors used in the calculation of the Fiscal Year 2022-23 Appropriations Limit are the City population change of -0.62% and the change in California Per Capita Personal Income of 7.55%.

SECTION 2. The FY 2022-23 Appropriations Limit for the City of San Marino for the Fiscal Year 2022-23 is hereby determined to be $32,034,971 in accordance with calculations contained in Exhibit A hereto.

SECTION 3. Appropriations designated in the Fiscal Year 2022-23 Proposed Budget that are subject to the limit total $21,110,586, representing an amount that is 66% of the limit.

PASSED, APPROVED AND ADOPTED this 27th day of May, 2022. _______________________________

SUSAN JAKUBOWSKI, MAYOR
ATTEST:
__________________________

CHRISTINA BAKER,

CITY CLERK

Page 293 of 472 ends

CITY OF SAN MARINO RESOLUTION NO. R-22-23

PAGE TWO
I HEREBY CERTIFY that the foregoing Resolution No. R-22-23 was adopted by the City Council of the City of San Marino at an Adjourned Regular Meeting of the City Council held on the 27th day of May, 2022, by the following vote:

AYES:

NOES:

ABSENT:
_______________________

CHRISTINA BAKER,

CITY CLERK

Page 294 of 472 ends

2021-22 Base Limit: $ 26,770,710
2022-23 Change in CA Per Capita Income 7.55%
2022-23 Change in City Population: -0.62%
2022-23 Combined Adjustment Factor 1.0688
2022-23 Limit Before Voter Approved Override $ 28,612,153 2022-23 Voter Approved Override - Public Safety Parcel Tax $ 3,422,818 2022-23 Appropriations Limit $ 32,034,971
2022-23 Amount Subject to Appropriations Limit $ 21,110,586 2022-23 Percentage of San Marino Appropriations Subject to Limit 66% City of San Marino
Fiscal Year 2022-23
Gann Appropriations Limit Calculation

Page 295 of 472 ends

EXHIBIT B
Implications of the Gann Appropriations Limit
In November 1979, California voters followed up the tax limitations of 1978’s Proposition 13 with an amendment to the State Constitution to limit the growth of government spending. A voter initiative, Proposition 4, was passed into law in 1979 and later amended by Proposition 111 in 1990. This spending limit, commonly known as the “Gann Limit,” was named after Proposition 4’s sponsor Paul Gann, appears in the state Constitution as Article XIIIB. The Gann Limit creates a restriction on the amount of tax proceeds that a government agency may receive and appropriate in any one year.

The limit is based on actual appropriations from the 1986-87 base year. Increases to the limit are allowed each year based on specified growth factors. Inflationary adjustments are based on changes in California per capita personal income or the change in non-residential assessed valuation. Population adjustments are based on changes in the population of the City or Los Angeles County.

Since 1980, San Marino voters have approved a public safety parcel tax for public safety services and, at the same time, have approved an override of the City’s appropriations limit for this parcel tax revenue, to increase the limit by the amount of the annual parcel tax levy.

The City of San Marino’s FY 2022-23 Appropriations Limit was adopted by resolution on May 27, 2022 as required by the California Government Code. The City’s FY 2022-23 appropriations limit is $32,034,971 and its appropriations subject to limitation is $21,110,586.

The appropriations margin, the difference between the limit and the appropriations subject to limitation, is therefore $10,924,385, and appropriations subject to limitation are 66% of the limit.

For the past five fiscal years, appropriations subject to limitation have ranged between 66% and 83% of the legal limit. The FY 2022-23 limit is within this same range, indicating that the legal limit has been increasing at a pace roughly in line with the growth in appropriations subject to limitation.

FY 2022-23 is the fourth consecutive year that the population factor used to adjust the City’s annual appropriations limit is negative. If this trend continues, the limit each year will grow by less than the annual inflation rate, which may result in a decrease in the City’s appropriations margin in future years.

Page 296 of 472 ends

S-001 MAJOR CONDITIONAL USE PERMIT
$3,235 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-002 MINOR CONDITIONAL USE PERMIT
$1,525 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-003 MAJOR VARIANCE REVIEW
$2,615 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-004 MINOR VARIANCE REVIEW
$1,345 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-005 MINOR EXCEPTION REVIEW $170 per application
S-006 MAJOR DESIGN REVIEW
$865 per application
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-007 MINOR DESIGN REVIEW
$585 per application
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-008 ADMINISTRATIVE DESIGN REVIEW $305 per application S-008A ACCESSORY DWELLING UNIT PERMIT $45 per application S-008B PRELIMINARY ZONING CLEARANCE $60 per application S-009 MAJOR PLOT PLAN $240 per application
S-010 MINOR PLOT PLAN $100 per application
S-011 ENVIRONMENTAL NEGATIVE DECLARATION $865 per application S-012 ENVIRONMENTAL IMPACT REPORT REVIEW
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-013 TENTATIVE MAP REVIEW
3-4 lots - $2,935 per map plus $2,000 deposit with charges to recover actual costs for City Engineer
5+ lots - $5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs
S-014 LOT SPLIT REVIEW
$2,935 per application plus $2,000 deposit with charges to recover actual costs for City Engineer
S-015 LOT LINE ADJUSTMENT/LOT MERGER
$320 per application plus $2,000 deposit with charges to recover actual costs for City Engineer
S-016 REVERSION TO ACREAGE REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-017 AMENDED MAP REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-018 CITY BOUNDARY CHANGE REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-019 ANNEXATION REQUEST REVIEW
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-020 SPHERE OF INFLUENCE AMENDMENT REV.
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

City of San Marino
Schedule of Fees for Service - Fiscal Year 2022-23
Community Development:

Page 297 of 472 ends

S-021 SPECIFIC PLAN REVIEW
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-022 SPECIFIC PLAN AMENDMENT REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-023 GENERAL PLAN AMENDMENT REVIEW
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-024 CHANGE OF ZONE REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-025 MODIFICATION TO COND. USE PERMIT $1,030 per application S-026 MODIFICATION TO VARIANCE $1,030 per application
S-027 MODIFICATION TO PC/DRC DESIGN REV. $190 per application S-028 MODIFICATION TO ADMIN DESIGN REVIEW $120 per application S-029 PARKING REVIEW $470 per application
S-030 PAVING PERMIT $470 per application
S-032 TEMPORARY USE PERMIT $170 per application
S-033 SIDEWALK DINING PERMIT $310 per application
S-035 DUMPSTER ENCROACHMENT PERMIT $105 per application S-036 TREE REMOVAL PERMIT - PRIVATE $415 per application S-038 BUILDING RELOCATION REVIEW
$2,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-039 RESIDENTIAL CERT. OF COMPLIANCE $70 per application S-040 TITLE COMPANY ZONING LETTER $40 per letter
S-041 LEAF BLOWER PERMIT $20 per permit
S-043 STUDY REVIEW
Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-044 PLANNING EXTENSION OF TIME $130 per application
S-045 PUBLIC NOTICE MAILING $70 per mailing
S-045A PROJECT STORY POLE/ON-SITE NOTICING
Story Poles - $1,000 deposit
On-Site Poster - $75 per poster
S-046 APPEAL TO THE CITY COUNCIL $905 per appeal
S-047 APPEAL TO THE PLANNING COMMISSION $905 per appeal S-048 APPEAL TO THE DESIGN REVIEW COMM. $680 per appeal S-049 APPEAL OF PRIVATE TREE REMOVAL PRMT $545 per appeal S-050 WINDOW/ROOF MAT'L CHANGE ADMIN REV $60 per application S-051 WINDOW CHANGE ADMIN REVIEW $60 per application
S-052 PARKWAY LANDSCAPE PLAN ADMIN REVIEW $70 per application S-053 WIRELESS COMMUNICATION ADMIN REV $40 per application S-053A UNINHABITED PROPERTY REGISTRATION $125 per parcel S-054 COPY OF CITY MAP $17 plus actual copy costs
S-056 GENERAL PLAN MAINTENANCE 7% of all Building/Plumbing/Mechanical/Electrical permit fees S-056A COM DEV TECHNOLOGY SURCHARGE 7% of all Building/Plumbing/Mechanical/Electrical permit fees S-057 BUILDING PLAN CHECK/INSPECTION Charge 90% of the LA County fees.

S-058 CERTIFICATE OF OCCUPANCY
Building - $115 per application
Fire - $140 per application
S-059 SPECIAL PERMIT INVESTIGATION $195 per investigation S-100 FIRE PLAN REVIEW
Residential - $240 per plan
Commercial - $325 per plan
Each type of fire protection plan is charged separately.

S-101 FIRE INSPECTION
Residential - $240 per plan
Commercial - $325 per plan
Each type of fire protection plan is charged separately.

S-102 FIRE RE-INSPECTION $145 per re-inspection
S-103 FIRE FLOW TEST WITNESS $240 per test

Page 298 of 472 ends

S-145 NEW BUSINESS REGULATION PROCESS.

In Town Business - $100 per application
Out of Town Business - $25 application
Business Sticker - $1 each
Appeal to the City Council of City Manager Business License decision - $50 Duplicate Business License - $10
S-146 RENEW BUSINESS REGULATION PROCESS
$15 per renewal
$1 per business sticker
Appeal to the City Council of City Manager Business License decision - $50 Duplicate Business License - $10
S-147 BUSINESS LICENSE CHANGE OF ADDRESS $8 per application S-150 GARAGE SALE PERMIT $8 per permit
S-160
BUSUNESS LICENSE: WHOLESALE/RETAIL SALES - EATING

ESTABLISHMENTS OR PROFESSIONAL SERVICES
4 or fewer employees - $50.00 per year
5 - 10 employees - $75.00 per year
11 - 20 employees - $100.00 per year
21 - 30 employees - $150.00 per year
31 or more employees - $200.00 per year
S-161 BUSINESS LICENSE: CONTRACTORS
Building - "A" "B" - $200.00 per year
Electrical - "C10" - $200.00 per year
Landscape - "C27" - $100.00 per year
Painting - "C33" - $100.00 per year
Plumbing - "C36" - $200.00 per year
Classifications - "C15, 17, 55, 61" - $100.00 per year
All Other Classifications - $200.00 per year
Vehicle Fees: Required for any vehicle used to conduct business in San Marino 2 vehicles (up to 4 with Worker Compensation Policy) - No Extra Charge Each Additional Vehicle - $25.00 each
S-162 BUSINESS LICENSE: SPECIAL CATEGORIES
Gardeners (owner and 1 vehicle) - $35.00 per year
Each additional employee/vehicle - $25.00 per year .

Estate Sales/Auction Companies - $100.00 per day
Pest Control (4 vehicles) - $100.00 per year
Transport for Hire (excluding taxicab service) - $100.00 per year Taxicab Service - $12.00 per vehicle operating at a city taxi stand Refuse Collection - $250, plus wheeled vehicle fee
Theater - $250.00 per year
Video/Vending Machine - $5.00 per machine per year
Fortune Teller - $50.00 per year
Home Occupation - $50.00 per year
Handyman (less than $500/job, 1 vehicle) - $50.00 per year Pawn Broker - $400.00 per year
Pool Cleaning (1 vehicle) - $50.00 per year
Special Advertising - $50.00 per year
S-163 BUSINESS LICENSE: WHEELED VEHICLES (Delivery/Trucking) 1 vehicle - $50.00 per year
2-3 vehicles - $100.00 per year
4-6 vehicles - $150.00 per year
7-10 vehicles - $200.00 per year
More than 10 vehicles - $250.00 per year
Vehicle stickers are required for each vehicle to be used in the City of San Marino.

S-164 ENVIRONMENTAL PLAN CHECK $160 per application

Page 299 of 472 ends

S-069 POLICE FALSE ALARM RESPONSE
Burglary Alarm:

First three responses in a calendar year - No Charge
Fourth response - $100 Fifth response - $250
Sixth and subsequent responses - $500
Robbery Alarm:

First three responses in a calendar year - No Charge
Fourth response - $200 Fifth response - $500
Sixth and subsequent responses - $1,000
S-070 POLICE ALARM PERMIT - NEW
$15 per permit
Submitted after January 31 - additional $100 penalty
S-071 POLICE ALARM PERMIT - RENEWAL
$15 per permit
Second Year with no False Alarms in previous year - No Charge More than 60 days late - additional $100 penalty
S-072 OVERNIGHT PARKING PERMIT
One Night - $5
Long Term - $50
S-074 VEHICLE IMPOUND/RELEASE
DUI/Arrestable Offense - $190 per vehicle
Other - $150 per vehicle
S-074A SCOOTER IMPOUND RELEASE $135 per scooter
S-075 VEHICLE VERIFICATION SERVICE $35 per vehicle
S-076 CITATION SIGN-OFF SERVICE
Resident or SMPD issued citation - No Charge
Non-Resident or non-SMPD issued citation - $35 per citation S-077 AUTO REPOSSESSION PROCESSING
$15 per vehicle
Fee is set by State law.

S-078 POLICE HOUSE WATCH $5 per day
S-079 CONCEALED WEAPON PERMIT
Fee is set by State Law:

New Application - $100
Renewal Application - $25
Amended Application - $10
Psychological testing costs are to be added to the above fee up to $150 20% of the license fee is collected upon filing of the initial application and is nonrefundable. The balance of the fee is collected on issuance of the license.

S-080 DUI EMERGENCY RESPONSE Actual costs incurred for all responding personnel up to $12,000.

S-081 POLICE CLEARANCE LETTER $80 per application
S-084 FIREARMS DEALER PERMIT Annual Fee - $255 per application plus any Department of Justice fees S-085 FORTUNETELLER PERMIT Annual Fee - $255 per application plus any Department of Justice fees S-086 MASSAGE THERAPIST PERMIT $145 per application plus any Department of Justice fees S-087 POLICE BUSINESS BACKGROUND PERMIT $325 per application plus any Department of Justice fees S-088 REMOVAL OF ILLEGAL SIGN $35 per sign
S-089 SPECIAL EVENT/PARADE PERMIT Based on a review by staff, an estimate of the fee will be determined.

S-090 SPECIAL EVENT STANDBY SERVICE Actual cost of the employee, minimum 4 hours S-091 SPECIAL POLICE RESP-UNLAWFUL GATHER
Charge the fully allocated hourly rate for all responding personnel plus any outside costs.

S-092 BOOKING SERVICE $785 per booking
Police:

Page 300 of 472 ends

S-093 ANIMAL REGULATION
One year dog license: Spayed/Neutered - $25 Non-Spayed/Neutered - $60 Dog License Late Payment Penalty - $25
Lost Dog License Tag - $25
1st impound - $38
2nd impound - $88
3rd and subsequent impounds - $193
Cats - $14
S-094 FINGERPRINTING ON REQUEST $20 per person
S-095 POLICE REPORT COPY
Non-Public Records Act Request - $20
Public Records Act Request:

First five pages - No Charge
Each additional page - $0.20 per page
S-096 POLICE PHOTOGRAPH/DISK COPY $5 per photo/disc
S-097 DOCUMENT SUBPEONA
Fees are set by the Courts:
$6 per 15 minutes plus $0.10 per page
S-098 CIVIL SUBPEONA
Per Government Code, section 68096.1(b):
$150 per officer per day
S-099 CRIME ANALYSIS RESEARCH/FILE CREATE
Deposit determined by staff with charges at the fully allocated hourly rate for all personnel involved plus any outside costs.

S-114 BICYCLE REGISTRATION
Per State Vehicle Code, Section 39004:

New - $4
Transfer - $2
Replacement - $2
Renewal - $2
S-104 TENT FIRE INSPECTION $345 per permit
S-105 MOTOR VEH FUEL DISP STA FIRE REV Charge actual contract costs S-106 SPECIAL FIRE EQUIPMENT INSP/APPROVE Charge the fully allocated hourly rates for all staff involved plus any outside costs.

S-106A FIREWORKS DISPLAY REVIEW/INSPECTION $585 per permit S-107 ENGINE COMPANY 3RD BUSINESS INSPECT $230 per third and subsequent inspections S-108 FIRE FALSE ALARM RESPONSE
First two responses in a calendar year - No Charge
Third response - $150
Fourth and subsequent responses - $300
S-109 NEGLIGENT INCIDENT FIRE RESPONSE Actual costs incurred for all responding personnel S-110 HAZARD/WEED ABATEMENT
Charge the actual cost of clearing the lot plus $235 per hour for re-inspections due to non-compliance.

S-111 FIRE INVESTIGATION
If the cause of the fire is determined to be arson and the responsible person can be identified, then charge the full costs of the response and the investigation.

S-112 EMERGENCY MEDICAL TRANSPORT
The City charges the rates used by Los Angeles County.

In addition, the City charges the following fees:

Non-Resident No Transport Service at Scene - $100
Non-Resident Surcharge - $200
Special Charges including specialized services, consumable supplies, and drugs and medication at cost.

S-113 EMERGENCY INCIDENT REPORT COPY
As this service is covered by the Public Records Act, the City copy fee is:

First five pages - No Charge
Each additional page - $0.20 per page
S-166 SPECIAL EVENT STANDBY SERVICE Actual cost of the employee, minimum 4 hours Fire:

Page 301 of 472 ends

S-115 YOUTH SERVICES See Appendix D for Cost Recovery Detail S-116 ADULT SERVICES See Appendix D for Cost Recovery Detail S-117 COMMUNITY EVENTS See Appendix D for Cost Recovery Detail S-118 CONTRACT RECREATION ACTIVITIES See Appendix D for Cost Recovery Detail S-119 RECREATION FACILITIES OPS/RENTALS See Appendix D for Cost Recovery Detail S-120 AQUATICS PROGRAMS See Appendix D for Cost Recovery Detail S-121 LACY PARK RESERVATION PROCESSING
Park Weekend Admission Fee - Non-Resident - $5
Park Group Activity Permit:

Resident - $145
Non-Resident - $290
Sports Activity Permit - $85
Park Group Activity Permit Late Fee - $25
Park Closure Fee - $1,400 per day plus any staff costs and loss of revenue S-127 RECREATION REFUND PROCESSING
Up to first week of class - $10 per refund
During second week of class - 20% of the class fee ($10 minimum) No refunds after the second week of class
S-128 INTER-LIBRARY LOAN PROCESSING $6 per item
S-129 LIBRARY ITEM RESERVATION $1 per item
S-130 REPLACEMENT OF LOST LIBRARY CARD $3 per card
S-131 REPLACE LOST/DAMAGED LIBRARY MAT.
$20 processing fee per item plus:

Magazine - $5 per issue plus $5 overdue fee
Inter-Library Loan - cost to lender
Books, General Collection - cost of item
Reference Books - cost of item
Media - cost of item
Misc. Piece Replacement - $1-$10
S-132 LIBRARY OVERDUE ITEM PROCESSING
Book and Materials - $0.25 per day, $5 maximum
Reference Books - $1.50 per day, $10 maximum
Feature Film DVD - $1.50 per day, $10 maximum
Inter-Library Loan Items - $2 per day, charged by lender S-133 PASSPORT APPLICATION PROCESSING
Fee is set by the federal government:
$35 per application plus actual cost for Priority Express Mail S-134 PASSPORT PHOTOGRAPH PROCESSING $15 per photo set
S-137 LIBRARY FACILITY RESERVATION
Thornton: Comm Group - $25/hour General - $50/hour 2 hour minimum Barth: Comm Group - $30/hour General - $100/hour 2 hour minimum Patio Rental: Comm Group - $25/hour General - $50/hour
Food/Beverage Cleaning Fee: Thornton - $25 Barth - $50
Set Up: $25 - $40 per hour
Security Deposit - $250
Staff Monitoring outside of Library hours - $25 per hour Insurance for Unique Conditions - Actual Cost
S-139 LIBRARY PHOTOCOPY SERVICE
Public Copier - $0.15 per page
Computer Printout - $0.15 per page
Color Copy - $1 per page
Oversize Paper - $0.25 per page
S-031 RIGHT-OF-WAY LICENSE AGREEMENT
$2,000 deposit with charges to recover actual costs staff and outside costs, such as City Attorney
Recreation:

Library:

Public Works:

Page 302 of 472 ends

S-037 TREE REMOVAL PERMIT - PUBLIC R-O-W $700 per application S-055 ENGINEERING PLAN CHECK/INSPECTION
Plan Check - $100 per plan
Inspection - $300 per project
OR
Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-060 CONCRETE ENCROACHMENT PERMIT
$270 per permit
If this permit is in conjunction with other concrete encroachment permits, then the first permit with the highest fee is charged at 100% of the fee and the remaining concrete permits are charged at 50% of the fee.

S-063 CURB CORE ENCROACHMENT PERMIT
$145 per permit
If this permit is in conjunction with other concrete encroachment permits, then the first permit with the highest fee is charged at 100% of the fee and the remaining concrete permits are charged at 50% of the fee.

S-064 PAVEMENT REPAIR/REPLACE ENCR PERMIT $380 per permit S-064A UTIL. INVESTIGATION ENCROACH PERMIT $145 per permit plus $35 per permit if encroachment is in the parkway.

S-064B NON-CONSTRUCTION ENCROACH PERMIT $145 per permit S-066 SEWER LATERAL INSTALLATION PERMIT $380 per permit S-067 TRAFFIC CONTROL INSPECTION
$285 per permit plus $65 per day after the first day
plus 12%-15% of the above fee for recovery of City Engineer costs.

S-068 TRAFFIC CONTROL PLAN CHECK
In-House:

Local Street - $115 per plan
Collector/Arterial Street - $200 per plan
Contract - Actual Costs
S-141 SEWER SERVICES
The average cost per housing unit/business is $53.15 per year, or $4.43 per month.

If the City decides to recover these costs it should perform a Sewer Rate Study to determine the equitable amount to charge each of the variation of users in the S-143 CITY PROPERTY DAMAGE REPAIR Charge the actual cost of repair, including City staff at the fully allocated hourly S-144 RIGHT OF WAY SPILL RESPONSE
Charge the actual cost of clean up, including City staff at the fully allocated hourly rates.

S-148 INSUFFICIENT FUNDS CHECK PROCESSING $50 per returned check S-149 CHECK REISSUANCE
$35 per check
Payroll Check - No Charge
S-152 FILM PERMIT
$460 per day processing fee plus:

Private Property - $500 per day
Public Streets - $2,500 per day
Public Parks & Buildings - $2,000 per day
Late fees for fees collected less than 10 days prior to filming - 20% of fees paid Various Staff Standby fees
S-153 STILL PHOTO PERMIT
$135 per day processing fee plus:

Public Streets - $1,000 per day
Public Parks & Buildings - $1,000 per day
Late fees for fees collected less than 10 days prior to filming - 20% of fees paid Various Staff Standby fees
Administration:

Page 303 of 472 ends

S-154 OLD MILL PHOTO PERMIT $250 for 2 hours
S-155 DOCUMENT REPRODUCTION
As this service is covered by the Public Records Act, the City copy fee is:

First five pages - No Charge
Each additional page - $0.20 per page
Copies by a third party vendor - Actual Cost
FPPC Copies - four years old or less - $0.10 per copy
FPPC Copies - five years old or greater - $5 per request S-156 DOCUMENT CERTIFICATION $45 per document
S-157 ELECTRONIC FILE COPY $5 per media device
S-158 CANDIDATE FILING PROCESSING
Fee is limited by State law (Elections Code Section 10228):
$25 per candidate
S-159 INITIATIVE FILING PROCESSING
Fee is limited by State law (Elections Code Section 9202(a)):
$200 per initiative, refunded if within one year of filing the notice of intent, the elections official certifies the sufficiency of the petition.

S-160 SOLICITATOR PERMIT $185 per permit
S-161 CREDIT CARD PROCESSING 2.7% of the amount charged

Page 304 of 472 ends

Glossary Glossary
Accounts Payable
A short-term liability account reflecting amounts owed to private persons or organizations for goods and services received by a government.

Accounts Receivable
An asset account reflecting amounts due from private persons or organizations for goods and services furnished by a government (but not including amounts due from other funds or other governments).

Accrual Basis of Accounting
A basis of accounting that recognizes the financial effect of transactions, events, and interfund activities when they occur, regardless of when cash transactions occur.

Adopted Budget
The City Council approved annual budget establishing the legal authority for the expenditure of funds as set forth in the adopting City Council budget resolution.

American Rescue Plan Act of 2021 (ARPA)
On March 11, 2021, President Joseph R. Biden signed into law the American Rescue Plan Act of 2021 (ARPA), a $1.9 trillion federal aid package designed to help the American people and the American economy recover from the prolonged impacts felt from COVID-19. This legislation provides direct payments to eligible individuals, extends federal supplemental unemployment benefits, increases funding for the Paycheck Protection Program, provides funds for housing stabilization, provides funds to help schools reopen safely, and provides funds for COVID-19 testing, vaccination, and treatment, among a number of other provisions that assist local businesses and individuals who have been impacted by the pandemic. The legislation also includes $350 billion in direct financial relief for all state, local, tribal, and territorial governments.

Amortization
The process of decreasing or allocating a lump sum amount over a period of time, particularly for loans and other forms of finance, including interest and other finance charges.

Annual Comprehensive Financial Report (ACFR)
The official annual report of the City’s financial condition at the conclusion of the fiscal year. The report is prepared to conform to Generally Accepted Accounting Principles (GAAP) for governmental units and presentation of the financial data in conformity with the Adopted Budget.

Appropriation
Legal authorization granted to the City Manager by the City Council to expend monies, and/or to incur legal obligations for specific departmental purposes. An appropriation is usually limited in amount, as well as to the time when it may be expended.

Assessed Valuation
A dollar value placed upon real estate or other property by Los Angeles County as a basis for levying property taxes.

Assets
Property owned by a government, which has monetary value.

Page 305 of 472 ends

Glossary Glossary
Audit
Prepared by an independent certified public accountant (CPA), the primary objective of an audit is to determine if the City’s financial statements fairly present the City’s financial position and results of operations in conformity with GAAP.

Authorized Positions
Permanent positions authorized in the budget to be employed during the fiscal year.

Basis of Accounting
The timing of recognition, that is, when the effects of transactions or events are recognized for financial reporting or budgeting purposes. There are three bases of accounting for government agencies: (1) cash basis (when cash is received or paid), (2) accrual basis (when the underlying transaction or event takes place), and (3) modified accrual basis (revenues are recognized in the accounting period in which the fund liability occurred).

Balance Sheet
A statement purporting to present the financial position of an entity by disclosing the values of its assets, liabilities, and equities as of a specific date.

Balanced Budget
When the total of revenues and other financing sources is equal to or greater than the total of expenditures and other financing uses, the budget is balanced.

Beginning Fund Balance
Fund balance available in a fund from the end of the prior year for use in the following year.

Bond
A city may raise capital by issuing a written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future, together with periodic interest at a special rate.

Bond Rating
An evaluation of a bond issuer’s credit quality ability to pay the principal and interest on time and in full.

Budget
A plan of financial and program operation listing an estimate of proposed appropriations or expenses and the proposed means of financing them, for a particular time period. The budget is proposed or preliminary until it has been adopted by the City Council.

Budget Adoption
Formal action by the City Council, which sets the spending plan for the year.

Budget Calendar
The schedule of key dates or milestones that a government follows in preparation and adoption of a budget.

CalPERS
State of California Public Employees’ Retirement System.

Page 306 of 472 ends

Glossary Glossary
Capital Asset
A tangible, fixed asset that is long-term in nature, of significant value, and obtained or controlled as a result of past transactions, events, or circumstances. Fixed assets include land, buildings, equipment, improvements to buildings, and infrastructure (i.e., streets, highways, bridges, and other immovable assets). A capital asset is defined as an asset with a useful life extending beyond a single accounting period.

Capital Budget
A financial plan of proposed capital improvement projects and the means of financing them for a given period of time.

Capital Improvement Projects (CIP)
Improvements that have a useful life of 3 years or more, or involve public works construction.

The City may own completed projects, or the City may maintain a legal interest in the completed project. Examples of projects owned by the City include a new park, street resurfacing, modifications to buildings, and construction of water mains. An example of a project in which the City maintains a legal interest is a privately-owned housing project with an outstanding promissory note to the City.

CARES ACT
The Coronavirus Aid, Relief, and Economic Security Act is federal legislation signed into law on March 27, 2020, in response to the COVID-19 emergency. Under the CARES Act, emergency assistance via one-time cash payments, increased and expanded unemployment payments, loans, and grants was provided to individuals and families, businesses, public health, local and state governments, and educational institutions.

Cash Basis of Accounting
A basis of accounting that recognizes revenues and expenses when cash is received or disbursed.

City Manager’s Transmittal Letter
A discussion of the budget as presented in writing by the City Manager to the City Council. The message contains an explanation of the principal budget items and summarizes the budget relative to the current year adopted budget.

Consumer Price Index (CPI)
A statistical description of price levels provided by the U.S. Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation.

Critical Success Factors
Strategic work objectives that require action by all City departments.

Department
An operational and budgetary unit, or a group of related operations within a functional area.

Debt
An obligation resulting from the borrowing of money or from the purchase of goods and services.

Debts of governments include bonds, time warrants, and notes.

Page 307 of 472 ends

Glossary Glossary
Debt Financing
Issuance of bonds and other debt instruments to finance municipal improvements and services.

Deficit
The excess of an entity’s liabilities over its assets, or the excess of expenditures or expenses over revenue during a single accounting period.

Depreciation
(1) Expiration in the service life of capital outlay assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, or obsolescence. (2) The portion of the cost of a capital asset that is charged as an expense during a particular period.

Division
An organizational unit consisting of program(s) or activity(ies) within a department that provides services or a product.

Environmental Impact Report (EIR)
An analysis of the environmental implications related to a specific action. For example, the increase in traffic in an area proposed for new development.

Expenditure
The payment made for cost of services rendered, materials, equipment, and capital improvements.

Expense
Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest, or other charges.

Expense Category
Three expense object categories: Personnel, Services & Supplies, and Debt Service.

Fee
The payment for direct receipt of a public service by the party who benefits from the service.

Fiscal Year (FY)
A twelve-month accounting period of time to which the budget applies; for San Marino, it is July 1 through June 30.

FTE
Full Time Equivalent Employee (FTE) Hours per year = 1.0 Full-Time Equivalent position.

Fund
An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. There are two major types of fund:

Governmental (general, special revenue, debt service, capital projects, and permanent) and Proprietary (enterprise and internal service).

Page 308 of 472 ends

Glossary Glossary
Fund Balance
The amount of financial resources immediately available for use. Generally, this represents the excess of unrestricted current assets over current liabilities.

Gann Appropriation Limit
Article XIIIB of the State constitution was amended by Proposition 4 (Gann initiative) in 1979.

Article XIIIB limits growth in the spending of tax proceeds to tax proceeds appropriated in the "base year" of 1978-79 times the product of the allowable annual percentage change in a cost-ofliving factor and the allowable annual percentage change in a population change factor. The costof-living factor is the larger of the annual percentage change in the State per capita personal income or the annual percentage change in the local non-residential assessed valuation due to new construction. The population change factor is the larger of the annual percentage change of the jurisdiction's population or the annual percentage population change of the county in which the jurisdiction is located.

General Fund
The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. Examples of departments financed by the General Fund include City Council, Community Services Department, and Parks & Public Works Department.

General Fund Reserves
A budgetary reserve set aside for emergency or unanticipated expenditures, revenue shortfalls, and/or unknown expenditures.

General Obligation Bond
A type of bond that is backed by the full faith, credit, and taxing power of the City.

Generally Accepted Accounting Principles (GAAP)
Uniform minimum standards and guidelines for financial accounting and reporting. They govern the form and content of the financial statements of an entity. GAAP encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. GAAP provide a standard by which to measure financial presentations. The primary authoritative body on the application of GAAP to state and local governments is the Government Accounting Standards Board (GASB).

Governmental Accounting
The composite activity of analyzing, recording, summarizing, reporting, and interpreting the financial transactions of governments.

Governmental Accounting Standards Board (GASB)
The authoritative accounting and financial reporting standard-setting body for government entities.

Governmental Fund
A fund type to account for tax-supported activities. There are five different types of governmental funds: the general fund, special revenue funds, debt service funds, capital projects funds, and permanent funds.

Page 309 of 472 ends

Glossary Glossary
Grant
Contributions or gifts of cash or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility.

Infrastructure
Facilities on which the continuance and growth of a community depend on such as roads, water lines, sewers, public buildings, and parks.

Interfund Transactions
These budgetary transactions consist of quasi-external transactions which would be treated as revenues and expenditures if they involved organizations external to the governmental unit, reimbursements of expenditures initially made in one fund which are attributable to another fund, and operating transfers where monies are appropriated from one fund to another fund to reimburse expenses which are of benefit to the first fund.

Internal Service Fund
Funds used to account for the financing of goods or services provided by one department or agency to other departments or agencies of a government, on a cost-reimbursement basis.

Liability
Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed, or refunded at some future date. Note: This term does not include encumbrances.

Line Item Detail
A budget that lists detailed expenditure categories (permanent salaries, utilities, travel, training, etc.) separately, along with the amount budgeted for each specified category.

Long-Term Debt
Debt with a maturity of more than one year after the date of issue.

Mission
A description of the basic purpose and responsibility of an organization.

Modified Accrual Basis of Accounting
A basis of accounting. Revenues are recognized in the accounting period in which they become available and measurable; expenditures are recognized in the accounting period in which the fund liability is incurred (if measurable), except for unmatured interest on general long-term debt and certain similar accrued obligations, which should be recognized when due.

Municipal Code
A compilation of City Council approved ordinances currently in effect. The code defines City policy in various categories, for example, traffic regulations, tree preservation, building regulations, and planning and zoning regulations.

Operating Budget
A financial, programmatic, and organizational plan for furthering the goals of the City through the departments, which does not include one-time capital improvements projects.

Page 310 of 472 ends

Glossary Glossary
Ordinance
A formal legislative enactment by the City Council. It has the full force and effect of law within the City boundaries unless it is in conflict with any higher form of law such as a State statute or constitutional provision. An ordinance has higher legal standing than a resolution.

Other Post-Employment Benefits (OPEB)
Other Post-Employment Benefits (OPEB) are post-employment benefits other than pension benefits, including, medical, dental, vision, life, and accidental death and dismemberment.

Pay-As-You-Go Basis
A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing.

Personnel
A budget category which generally accounts for full-time, part-time, and temporary employees’ salaries, overtime costs, and fringe benefits for a particular division or program.

Program
An activity or division within a department which furthers the City’s objectives by providing services or a product.

Project
A temporary, unique action that has a defined beginning and end, with a defined scope and resources. Success is measured by the completion of milestones.

Proprietary Fund
Funds that focus on the determination of operating income, changes in net assets (cost recovery), financial position, and cash flows. There are two types of proprietary funds: Enterprise and Internal Service Funds.

Public Safety Parcel Tax Levy
A parcel tax adopted by San Marino voters on parcels of real property within the City. The parcel tax is to be used for the purposes of obtaining, providing, operating, and maintaining paramedic services, police equipment or apparatus therefore; paying the salaries and benefits to paramedic, police protection, and firefighting protection and prevention personnel; and for other necessary paramedic expenses, police protection expenses, and fire protection and prevention expenses of the City of San Marino.

Purchase Order
A document issued to authorize a vendor to deliver specified merchandise or render a specified service for a stated estimated price. Outstanding purchase orders are called encumbrances.

Re-Appropriation
The amount of money that is budgeted for a project in a prior year but is not spent or encumbered and needs to be appropriated again in the current year in order to continue the program originally intended.

Page 311 of 472 ends

Glossary Glossary
Resolution
A special order of the City Council which requires less legal formality than an ordinance in terms of public notice and the number of public readings prior to approval. A resolution has lower legal standing than an ordinance. The adopted City budget is approved by resolution and requires a majority vote of the Council members present at budget adoption time.

Revenue
Sources of income used to finance City governmental services.

Self-Insurance
A term often used to describe the retention by an entity of a risk of loss arising out of the ownership of property or the activity of the agency.

Services
A grouping of activities with common business goals organized by divisions.

Special Revenue Funds
A Special Revenue Fund is separately administered because restrictions have been placed on how revenues may be spent by the City Council, the State of California or the Federal government.

Two examples are the State of California Gas Tax Fund and the Community Development Block Grant Fund that is administered by the Federal Government.

Services & Supplies
A budget category which accounts for all non-personnel expenses. Examples include office supplies, utility costs, legal advertising, equipment maintenance, small tool purchases, building/structure maintenance, and contractual services.

Taxes
Compulsory charges levied by a governmental unit for the purpose of financing services performed for the common benefit. This term does not include charges for services rendered only to those paying such charges, for example refuse collection.

Page 312 of 472 ends

5-Year Capital Equipment and
Improvement Plan

C I T Y O F S A N M A R I N O
Prepared By:

Office of the City Engineer
Parks & Public Works Department

Page 313 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 314 of 472 ends

TO: Mayor Susan Jakubowski and members of the City Council FROM: Robert Newman, Interim Director of Parks and Public Works/City Engineer DATE: May 27, 2022
SUBJECT: DRAFT FY 2022-23 CAPITAL BUDGET AND 5-YEAR PLAN

DEVELOPING A CAPITAL PLAN FOR THE FUTURE
Developing and maintaining infrastructure is one of the City’s most important and critical longterm responsibilities. It is important that all San Marino residents have safe streets to drive on, a functioning storm drain system, traffic signals, sidewalks and quality recreation spaces like Lacy Park. These improvements can be very expensive to construct and maintain, and there is a long list of needs throughout the City. Additionally, replacing items of capital equipment such as patrol cars and computer systems before they are worn-out and become a financial burden to the General Fund operating budget are also included in the calculus of planning expenditures.

With such a list, and limited funding from year to year, it is important to have such a plan in place that looks out to the future and provides a strategic approach to implementing these projects.

This is the reason for developing a Capital Improvement Plan (CIP). The CIP is a guide to efficiently allocate resources over time for improving and replacing public infrastructure and facilities. Each year the CIP serves as a 5-year strategic plan for creating, maintaining, and funding present and future infrastructure.

A similar activity involves capital equipment and vehicles. Capital equipment encompasses public safety vehicles such as patrol cars, protective safety equipment for police and fire department personnel, computer software, and office equipment. An organized management plan for these assets ensures that there is a suitable amount of sustainable tools to accomplish the City’s goals and that the City acts in a fiscally responsible manner related to acquisition, maintenance, replacement, and disposal at the end of their service life.

INFRASTRUCTURE PLANNING
The City Council has defined “well-maintained infrastructure” as a critical success factor in its strategic plan with the direction to identify infrastructure deficiencies and develop a plan to construct, renew, improve, and maintain the City’s infrastructure and facilities. The Department expects that by the completion of the next fiscal year budget, all public facilities (streets, sewers, storm drainage, parks and grounds, public buildings and rolling stock) will have had their condition

Page 315 of 472 ends

assessed and a 10-year plan developed to keep the assets in the best possible condition and ascertain their replacement needs and schedule.
2022-23 CAPITAL BUDGET AND 5-YEAR PLAN
The CIP is organized in such a manner to provide an easier reading experience for both the City Council and the public. The document is organized by capital equipment and capital construction projects. All CIP request forms include a description and justification for the work, the year the request was first proposed and the capital cost estimates per year include the specified fiscal year.

The City Council reviewed the capital equipment budget on March 18, 2022 and the capital construction proposals on March 25, 2022 and provided direction to the City Manager as to those expenditures to include in the next capital improvement fund budget and schedule changes to the proposals in the outer years.

The Fiscal Year 2022-23 capital budget represents the recommendations of the Department Heads of what can be successfully accomplished within the constraints of time, talent, and funding.

Requests noted for future fiscal years are planned or expected to occur which are included for tracking purposes. As the future becomes today, some items may no longer be necessary and will be dropped from the list. Conversely, as new data is received, those items may be included.

The City Council is in full control of the priority, timing, and funding levels for all items of the capital expenditure. The ultimate outcome is a roadmap of the actions and funding that is necessary to meet our community’s expectations and to prepare for future generations by acting today to provide well-maintained infrastructure.

INFRASTRUCTURE CONDITION ASSESSMENTS
The following documents were used to prepare this plan:
• Facility condition assessments. Bureau Veritas. 2020 and March 2021. • Pavement management plan. NCE. 2018 and May 2021.
• Re-envisioned recreation programming. April 2020.
• Stormwater condition assessment. Dudek. February 2021. • Vehicle and equipment fleet review and utilization study. Management Partners. March 2020.
• Wastewater collection system condition assessment. Dudek. May 2019.

Page 316 of 472 ends

TABLE OF CONTENTS
Cover memorandum to City Council.......................................................................................................... 3 FY 2022-23 Capital Equipment Purchases and 5-year Equipment Expenditure Plan......................... 7 FY 2022-23 Equipment Purchases by Department ..........................................................................13 Future Equipment Purchases .................................................................................................................41 FY 2022-23 Capital Construction Programs and Projects and 5-year Expenditure Plan ..............48 FY 2022-23 Capital Construction Programs and Projects by Infrastructure Category ...........53 Future Capital Construction Programs and Projects ..................................................................... 97 Status of FY 2021-22 Capital Equipment Purchases ............................................................................ 105 Status of FY 2021-22 Capital Construction Programs and Projects ................................................ 123

Page 317 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 318 of 472 ends

FY 2022-23 CAPITAL EQUIPMENT
BUDGET AND 5-YEAR EQUIPMENT

EXPENDITURE PLAN

Page 319 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 320 of 472 ends

2022/23 CAPITAL EQUIPMENT BUDGET AND 5-YEAR EQUIPMENT EXPENDITURE PLAN 1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
33 34
35 36
37 38
39 40
41 42
43 44
45 46

B C D E F G H R S T U V W

ADMINISTRATION/FINANCE/IT
11-NEW Azure Active Directory Connect Software - 9,400 9,400 11-NEW City Hall Host Server Upgrade Other - 34,662 4,500 39,162 11-NEW Office 2019 Upgrade Software - 12,569
11-NEW PD Host Server Upgrade Software - 22,828 3,500 26,328 11-0550 Annual PC Replacement Program Other 36,545 36,545 36,545 36,295 24,565 60,860 11-XXXX Server Room Improvements Other 7,000 7,000 7,000 - - 11-XXXX Windows OS and Server Upgrade Software 6,400 6,400 6,400 11-XXXX Battery Back-Up Replacement Other 8,000 8,000 8,000 - - Total Administration 57,945 - 57,945 57,945 92,926 47,393 - 8,000 - 135,750

PLANNING AND BUILDING
14-NEW Code Enforcement Vehicle Replacement Vehicle 27,400 27,400 27,050 - - Total Planning and Building 27,400 27,400 27,050 - - - - - - Police
30-NEW Automated External Defibrilator (AED) Other - 18,500 18,500 30-NEW PD Records Management System - Access to Legacy Data Software - 11,600 11,600 30-NEW Speed Display Radar Other - 12,200 12,200
30-NEW Police Equipment Storage Other - 10,000 10,000
30-NEW Police Department Office Furniture Replacement Other - 7,500 7,500 30-NEW Crime Scene Laser Scanner Other - 57,500 57,500
30-XXXX NetMotion Upgrade Software 3,000 3,000 3,000 - - 30-0575 License Plate Reader Cameras Other 51,789 - 51,789 24,750 - - 30-XXXX E-Citation Writers Software 60,000 - 60,000 74,927 - - 30-XXXX Detective Car Replacements Vehicle 82,000 6,400 88,400 88,356 - - Total Police 196,789 6,400 203,189 191,033 117,300 - - - - 117,300 FIRE
34-NEW Handheld Radio Replacement Other - 301,928 301,928 34-NEW Medical Cart Vehicle - 20,999 20,999
34-NEW Self-Contained Breathing Apparatus (SCBA) Other - - 260,000 260,000 34-NEW Utility Truck Replacment Vehicle - 44,595 44,595 34-NEW Command Staff Vehicle Replacement Vehicle 50,720 50,720 50,720 50,720 34-0560 Engine/Rescue Ambulance Mobile Radios Other 32,000 32,000 32,000 - - 34-9300 Rescue Ambulance 791 Replacement Vehicle 275,000 275,000 275,000 - - Total Fire 357,720 - 357,720 307,000 373,647 304,595 - - - 678,242

PARKS AND PUBLIC WORKS
40-0450 Small Engine Replacement Program Other - 5,000 5,000 5,000 15,000 48-NEW Trailered Changeable Message Sign Other - 50,000 50,000 Total Parks and Public Works - - - - 5,000 50,000 5,000 - 5,000 65,000

COMMUNITY SERVICES
90-0555 Barth Rm AV Upgrades Other - 34,500 34,500
90-XXXX Library Security Camera System Upgrade Other - - 25,000 25,000 Total Community Services - - - - 34,500 25,000 - - - 59,500 TOTALS-ALL FUNDS 639,854 6,400 646,254 583,028 623,373 426,988 5,000 8,000 5,000 1,055,792 FY 22-23 FY 23-24
5-yr Capital Equipment Expenditure Plan
Description
FY 21-22 Capital Equipment Budget
Original FY 21-
22 Budget Modifications Total FY 21-22 Budget
FY 21-22 Estimated
Actual
Capital Expense
Type EQUIPMENT
Reference
Code FY 24-25 FY 25-26 FY 26-27 5-yr Totals

Page 321 ends

Printed: 5/10/2022
of 472

THIS PAGE LEFT BLANK INTENTIONALLY

Page 322 of 472 ends

2022/23 CAPITAL EQUIPMENT BUDGET AND 5-YEAR EQUIPMENT EXPENDITURE PLAN 1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
33 34
35 36
37 38
39 40
41 42
43 44
45 46
47 48

B C D E F G H I J K L M N O P Q R S T U V W

ADMINISTRATION/FINANCE/IT
11-NEW Azure Active Directory Connect Software - 9,400 9,400 9,400 9,400 9,400 11-NEW City Hall Host Server Upgrade Other - 34,662 34,662 34,662 34,662 4,500 39,162 11-NEW Office 2019 Upgrade Software - 12,569 12,569 12,569 12,569 11-NEW PD Host Server Upgrade Software - - 22,828 3,500 26,328 11-0550 Annual PC Replacement Program Other 36,545 36,545 36,545 36,295 36,295 36,295 36,295 24,565 60,860 11-XXXX Server Room Improvements Other 7,000 7,000 7,000 - - - - 11-XXXX Windows OS and Server Upgrade Software 6,400 6,400 6,400 - 11-XXXX Battery Back-Up Replacement Other 8,000 8,000 8,000 - - - - Total Administration 57,945 - 57,945 57,945 - - 92,926 92,926 92,926 - - - 92,926 47,393 - 8,000 - 135,750

PLANNING AND BUILDING
14-NEW Code Enforcement Vehicle Replacement Vehicle 27,400 27,400 27,050 - - - - - Total Planning and Building 27,400 27,400 27,050 - - - - - - - - - - - - - - Police
30-NEW Automated External Defibrilator (AED) Other - 18,500 18,500 18,500 18,500 18,500 30-NEW PD Records Management System - Access to Legacy Data Software - 11,600 11,600 11,600 11,600 11,600 30-NEW Speed Display Radar Other - 12,200 12,200 12,200 12,200 12,200 30-NEW Police Equipment Storage Other - 10,000 10,000 10,000 10,000 10,000 30-NEW Police Department Office Furniture Replacement Other - 7,500 7,500 7,500 - 7,500 7,500 30-NEW Crime Scene Laser Scanner Other - 57,500 57,500 57,500 57,500 57,500 30-XXXX NetMotion Upgrade Software 3,000 3,000 3,000 - - - - - 30-0575 License Plate Reader Cameras Other 51,789 - 51,789 24,750 - - - - - 30-XXXX E-Citation Writers Software 60,000 - 60,000 74,927 - - - - - 30-XXXX Detective Car Replacements Vehicle 82,000 6,400 88,400 88,356 - - - - - Total Police 196,789 6,400 203,189 191,033 - - 117,300 117,300 117,300 - - - 117,300 - - - - 117,300 FIRE
34-NEW Handheld Radio Replacement Other - 301,928 301,928 301,928 301,928 301,928 34-NEW Medical Cart Vehicle - 20,999 20,999 - 20,999 20,999 20,999 34-NEW Self-Contained Breathing Apparatus (SCBA) Other - - - - - 260,000 260,000 34-NEW Utility Truck Replacment Vehicle - - - - 44,595 44,595 34-NEW Command Staff Vehicle Replacement Vehicle 50,720 50,720 50,720 50,720 50,720 50,720 50,720 50,720 34-0560 Engine/Rescue Ambulance Mobile Radios Other 32,000 32,000 32,000 - - - - 34-9300 Rescue Ambulance 791 Replacement Vehicle 275,000 275,000 275,000 - - - - - - Total Fire 357,720 - 357,720 307,000 50,720 - 373,647 373,647 352,648 20,999 - - 373,647 304,595 - - - 678,242

PARKS AND PUBLIC WORKS
40-0450 Small Engine Replacement Program Other - 5,000 5,000 5,000 5,000 5,000 5,000 15,000 48-NEW Trailered Changeable Message Sign Other - 50,000 50,000 Total Parks and Public Works - - - - - - 5,000 5,000 5,000 - - - - 5,000 50,000 5,000 - 5,000 65,000

COMMUNITY SERVICES
90-0555 Barth Rm AV Upgrades Other - 34,500 34,500 34,500 34,500 34,500 90-XXXX Library Security Camera System Upgrade Other - - - - 25,000 25,000 Total Community Services - - - - - - - - - - - - - 25,000 - - - 59,500 TOTALS-ALL FUNDS 639,854 6,400 646,254 583,028 50,720 - 588,873 588,873 567,874 20,999 - - 588,873 426,988 5,000 8,000 5,000 1,055,792 Notes
Draft C Includes input from City Council after 3/18 meeting FY 22-23 Capital Equipment Budget FY 22-23 Capital Equipment Funding Sources 5-yr Capital Equipment Expenditure Plan Description
FY 21-22 Capital Equipment Budget
Original FY 21-
22 Budget Modifications Total FY 21-22 Budget
Actual Expenditure by
June 30, 2022
Capital Expense
Type EQUIPMENT
Reference
Code FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 5-yr Totals Donations (281)
Air District
(212)
Re-budget from
FY 21-22
Re-appropriation
from FY 21-22
New FY 22-23
Funding
Total FY 22-23
Budget
Capital
Equipment
(591)
Homeland
Security Grant
(240)
SB 1383 Grant
(TBD)

Page 323 ends

Printed: 4/8/2022
of 472

THIS PAGE LEFT BLANK INTENTIONALLY

Page 324 of 472 ends

FY 2022-23 EQUIPMENT PURCHASES

FINANCE

Page 325 of 472 ends

Page 326 of 472 ends

Page 327 of 472 ends

Page 328 of 472 ends

Page 329 of 472 ends

Page 330 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 331 of 472 ends

FY 2022-23 EQUIPMENT

PURCHASES COMMUNITY

DEVELOPMENT (NONE)

Page 332 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 333 of 472 ends

FY 2022-23 EQUIPMENT

PURCHASES POLICE

Page 334 of 472 ends

Page 335 of 472 ends

Page 336 of 472 ends

Page 337 of 472 ends

Page 338 of 472 ends

Page 339 of 472 ends

Page 340 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 341 of 472 ends

FY 2022-23 EQUIPMENT

PURCHASES FIRE

Page 342 of 472 ends

Page 343 of 472 ends

Page 344 of 472 ends

Page 345 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 346 of 472 ends

FY 2022-23 EQUIPMENT PURCHASES

PARKS AND PUBLIC WORKS

Page 347 of 472 ends

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST

PHOTOGRAPH OR DIAGRAM

FUNDING SOURCE (IF KNOWN) AMOUNT

TOTAL ESTIMATED FUNDING

TOTAL ANTICIPATED FUNDING
TOTALS

CATEGORY

ACQUISITION

ENGINEERING

ENVIRONMENTAL

CONSTRUCTION
CONST. MGT.

LEGAL
FY 21-22
BUDGET

PROPOSED FY
22-23 FY 23-24 FY 24-25 FY 25-26

CAPITAL COST ESTIMATES BY YEAR

COST ESTIMATE NOTES

DESCRIPTION AND JUSTIFICATION

PROPOSING DEPARTMENT YEAR FIRST PROPOSED CAPITAL EXPENSE TYPE TITLE
5-YR.

TOTALS
Capital Expense Request Template Ver 2.5.vsdx 1/11/2021

Page 348 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 349 of 472 ends

FY 2022-23 EQUIPMENT PURCHASES

COMMUNITY SERVICES

Page 350 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Library - Barth Community Room Audio/Visual Upgrade 90-0555 FY 20-21
The Barth Community Room is heavily utilized by the community and by City Staff for City Council meetings and other activities. The equipment in the Barth Room has exceeded its usable life and requires substantial upgrades. 591 Capital Equipment 34,500
$ 34,500
0 0
0 0
0 0
$ 0
Equipment/Other
34,500
$ 34,500
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 34,500
$ 34,500
0 0
0 0
0 Community Services
&267(67,0$7(127(6
Council has previously advised that major work on the Barth Room be folded into the San Marino Center. Cost estimate is based on a quote that includes a high-definition projector, retractable screen, appropriate lighting, and equipment connections.

Page 351 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 352 of 472 ends

FUTURE EQUIPMENT PURCHASES
FY 2024-2027

ALL DEPARTMENTS

Page 353 of 472 ends

Page 354 of 472 ends

Page 355 of 472 ends

Page 356 of 472 ends

Page 357 of 472 ends

Page 358 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 359 of 472 ends

FY 2022-23 CAPITAL CONSTRUCTION
BUDGET AND 5-YEAR EXPENDITURE PLAN

Page 360 of 472 ends

1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
33 34
35 36
37 38
39 40
41 42
43 44
45 46
47 48
49 50
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 66
67 68
69 70
71 72
73 74
75 76
77 78

B C D E AJ AK AL AM AN AO
Number Project Type
Annual/Ongoing Programs
1 Right-of-Way FY-9273 Annual Marking, Striping and Signing Program 45,000 45,000 45,000 45,000 45,000 225,000 2 Right-of-Way FY-0510 Street Tree Management Plan 36,000 50,000 50,000 50,000 50,000 236,000 3 Right-of-Way FY-9274 Streetlight Management Program 44,179 75,000 75,000 75,000 269,179 4 Right-of-Way FY-9243 Traffic Control Devices Program 70,000 105,000 175,000 5 Right-of-Way FY-9272 Sidewalk Replacement Program 363,958 450,000 472,500 496,125 520,930 2,303,513 6 Right-of-Way FY-9271 Street Rehabilitation Program 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 17,500,000 7 Right-of-Way FY-4104 Biennial Pavement Condition Assessment - 10,000 10,000 20,000 8 Right-of-Way 48-XXXX Bridge Maintenance Program - 20,000 20,000 9 Civic Facilities 30-1001 City Hall Campus - PD Utilization Study 121,643 - 121,643 10 Wastewater FY-8020 Sewer Main Rehabilitation Program 10,900 600,000 815,000 812,000 1,154,000 3,391,900 11 Stormwater FY-8022 Drainage Inlet Replacement Program - 30,000 30,000 60,000 12 Stormwater FY-8023 Drainage Wash Improvement Program 5,000 50,000 50,000 105,000 13 Stormwater FY-8024 Culvert Replacement Program 214,606 1,606,000 454,000 4,065,000 432,000 6,771,606 Total - Annual/Ongoing Programs 4,411,286 6,541,000 5,491,500 9,053,125 5,701,930 31,198,841 Re-Appropriations
14 Right-of-Way 48-0500 Citywide Traffic Circulation Study 41,930 63,884 105,814 15 Right-of-Way 48-0525 Neighborhood Traffic Calming Program 4,070 75,000 70,930 30,000 30,000 210,000 16 Parks and Grounds FY- 7036 Condition Assessment - Park & Street Trees 10,000 40,000 - 50,000 17 Civic Facilities 34-XXXX City Hall Campus - FS Bathroom Remodel 10,000 15,000 25,000 18 Civic Facilities 40-1001 City Hall Campus - Emergency Gen Connection 15,000 40,000 55,000 19 Civic Facilities 20-1000 San Marino Center Renovation 830,000 6,000,000 - - - 6,830,000 20 Wastewater FY-8022 Lift Station Improvement Program 73,000 882,000 - 955,000 21 Stormwater 46-8025 Rio Hondo LRS 90,500 114,105 204,605 Total - Re-Appropriatons 1,074,500 7,229,989 70,930 30,000 30,000 8,435,419 Re-Budgeted Projects
22 Right-of-Way 48-XXXX Measure R 710 North projects - 335,000 2,135,000 11,530,000 14,000,000 23 Right-of-Way 48-0520 Huntington Drive/Mission St Beautification - 1,000,000 1,000,000 24 Civic Facilities 90-1004 Library - Computer Rm Renovation - 25,000 25,000 Total- Re-Budgeted Projects - 1,360,000 2,135,000 - 11,530,000 15,025,000 New Projects and Programs
25 Right-of-Way 48-NEW Alley and Parking Lot Improvement Program - 50,000 500,000 50,000 500,000 1,100,000 26 Parks and Grounds FY-234 Lacy Park Compost Station - 20,000 20,000 27 Parks and Grounds 50-NEW Lacy Park Admissions Booth - 25,000 25,000 28 Parks and Grounds 50-NEW LP Playground Management Program - 150,000 - - 150,000 29 Civic Facilities 30-NEW Evidence Awning Cover - 9,500 9,500 30 Civic Facilities 40-NEW Citywide HVAC Upgrades - 500,000 500,000 31 Civic Facilities 40-NEW The Old Mill Lighting - 25,000 25,000 32 Civic Facilities 50-NEW Holiday House Restoration - 20,000 - - - 20,000 33 Civic Facilities 90-NEW Library - Barth Community Room Lighting - 10,000 50,000 - - 60,000 34 Civic Facilities 40-NEW PW Facility Renovations - 50,000 50,000 Total - New Projects and Programs - 859,500 550,000 50,000 500,000 1,959,500 Future Projects
35 Right-of-Way 48-XXXX Public Stair Replacement - - 90,000 90,000 36 Parks and Grounds 50-XXXX Lacy Park Dog Park - - 15,000 15,000 37 Civic Facilities 40-XXXX City Hall Campus - EV Charging Stations - - 70,000 70,000 38 Civic Facilities 50-XXXX Original LP Restroom Renovation - - 20,000 20,000 39 Civic Facilities 90-XXXX Stoneman Center Renovation (TO BE DEVELOPED) - - - 40 Wastewater 44-XXXX Quinquennial SSMP Update - - 10,000 - 10,000 Total - Future Projects - - 120,000 70,000 15,000 205,000 Completed Projects
41 Civic Facilities 50-XXXX Lacy Park - Emergency telephones 15,000 - 15,000 42 Civic Facilities FY-0884 Condition Assessment - Public Buildings 7,200 - 7,200 43 Civic Facilities 36-1000 City Hall Campus - EOC improvements 18,300 - 18,300 44 Civic Facilities 30-1000 911 Dispatch Renovation 31,907 - 31,907 45 Civic Facilities 34-1002 FS H&S Upgrades 5,963 - 5,963 46 Civic Facilities 34-1001 FS HVAC Upgrades 10,660 - 10,660 47 Civic Facilities 34-9272 Stoneman Fire Safety Project - - - 48 Wastewater 44-8020 Sewer Master Plan -Condition Assessment 50,000 - 50,000 49 Stormwater FY-8026 Trash Capture Filter Program 25,000 - 25,000 Total - Completed Projects

TOTALS BY PROJECT TYPE

RIGHT OF WAY
Total Right-of-Way 4,105,137 5,778,884 6,938,430 4,256,125 16,175,930 37,254,506

PARKS AND GROUNDS
Total Parks System 10,000 235,000 - - 15,000 260,000

CIVIC FACILITIES
Total Civic Facilities System 1,065,673 6,694,500 70,000 70,000 - 7,900,173

WASTEWATER COLLECTION SYSTEM
Total Wastewater Collection System 133,900 1,482,000 825,000 812,000 1,154,000 4,406,900

STORMWATER SYSTEM
Total Stormwater System 335,106 1,800,105 534,000 4,065,000 432,000 7,166,211 TOTALS - ALL GOVERNMENTAL FUNDS 5,649,816 15,990,489 8,367,430 9,203,125 17,776,930 56,987,790 Notes - -
5-yr Totals
5-yr Capital Improvement Expenditure Plan
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 Program Category/Project Name Reference Code
Printed 5/10/2022

Page 360 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 362 of 472 ends

B C D E G H I J K L M N O P V X AA AB AC AF AG AH AI AJ AK AL AM AN AO Number Project Type Prop A (207) Prop C (215)
Annual/Ongoing Programs
1 Right-of-Way FY-9273 Annual Marking, Striping and Signing Program 45,000 45,000 45,000 - 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 225,000 2 Right-of-Way FY-0510 Street Tree Management Plan 50,000 50,000 36,000 - 50,000 50,000 50,000 36,000 50,000 50,000 50,000 50,000 236,000 3 Right-of-Way FY-9274 Streetlight Management Program 60,000 60,000 44,179 - 75,000 75,000 75,000 44,179 75,000 75,000 75,000 269,179 4 Right-of-Way FY-9243 Traffic Control Devices Program 70,000 70,000 70,000 - 105,000 105,000 105,000 70,000 105,000 175,000 5 Right-of-Way FY-9272 Sidewalk Replacement Program 439,000 57,388 496,388 363,958 - 450,000 450,000 431,000 19,000 363,958 450,000 472,500 496,125 520,930 2,303,513 6 Right-of-Way FY-9271 Street Rehabilitation Program 3,500,000 2,775,467 6,275,467 3,500,000 - 3,500,000 3,500,000 2,400,000 675,000 250,000 175,000 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000 17,500,000 7 Right-of-Way FY-4104 Biennial Pavement Condition Assessment - - - 10,000 10,000 10,000 - 10,000 10,000 20,000 8 Right-of-Way 48-XXXX Bridge Maintenance Program - - - 20,000 20,000 20,000 - 20,000 20,000 9 Civic Facilities 30-1001 City Hall Campus - PD Utilization Study 125,000 - 125,000 121,643 - - - - 121,643 - 121,643 10 Wastewater FY-8020 Sewer Main Rehabilitation Program 50,000 24,135 74,135 10,900 600,000 600,000 600,000 10,900 600,000 815,000 812,000 1,154,000 3,391,900 11 Stormwater FY-8022 Drainage Inlet Replacement Program 30,000 - 30,000 - 30,000 30,000 30,000 - 30,000 30,000 60,000 12 Stormwater FY-8023 Drainage Wash Improvement Program 50,000 - 50,000 5,000 50,000 50,000 50,000 5,000 50,000 50,000 105,000 13 Stormwater FY-8024 Culvert Replacement Program 210,000 59,606 269,606 214,606 1,606,000 1,606,000 1,606,000 214,606 1,606,000 454,000 4,065,000 432,000 6,771,606 Total - Annual/Ongoing Programs 4,629,000 2,916,596 7,545,596 4,411,286 - - 6,541,000 6,541,000 5,422,000 675,000 - 19,000 - 250,000 175,000 - - - - 4,411,286 6,541,000 5,491,500 9,053,125 5,701,930 31,198,841 Re-Appropriations
14 Right-of-Way 48-0500 Citywide Traffic Circulation Study - 105,814 105,814 41,930 63,884 - 63,884 63,884 41,930 63,884 105,814 15 Right-of-Way 48-0525 Neighborhood Traffic Calming Program 75,000 75,000 4,070 70,930 4,070 75,000 75,000 4,070 75,000 70,930 30,000 30,000 210,000 16 Parks and Grounds FY- 7036 Condition Assessment - Park & Street Trees 50,000 50,000 10,000 40,000 - 40,000 40,000 10,000 40,000 - 50,000 17 Civic Facilities 34-XXXX City Hall Campus - FS Bathroom Remodel 25,000 - 25,000 10,000 15,000 - 15,000 15,000 10,000 15,000 25,000 18 Civic Facilities 40-1001 City Hall Campus - Emergency Gen Connection 45,000 8,112 53,112 15,000 38,112 1,888 40,000 40,000 15,000 40,000 55,000 19 Civic Facilities 20-1000 San Marino Center Renovation 5,141,800 175,415 5,317,215 830,000 4,311,800 1,688,200 6,000,000 6,000,000 830,000 6,000,000 - - - 6,830,000 20 Wastewater FY-8022 Lift Station Improvement Program 300,000 (4,652) 295,348 73,000 227,000 655,000 882,000 882,000 73,000 882,000 - 955,000 21 Stormwater 46-8025 Rio Hondo LRS 204,605 204,605 90,500 114,105 - 114,105 114,105 90,500 114,105 204,605 Total - Re-Appropriatons 5,841,405 284,689 6,126,094 1,074,500 - 4,880,831 2,349,158 7,229,989 7,229,989 - - - - - - - - - - 1,074,500 7,229,989 70,930 30,000 30,000 8,435,419 Re-Budgeted Projects
22 Right-of-Way 48-XXXX Measure R 710 North projects 335,000 335,000 - - 335,000 335,000 - 335,000 - 335,000 2,135,000 11,530,000 14,000,000 23 Right-of-Way 48-0520 Huntington Drive/Mission St Beautification 1,000,000 1,000,000 - 1,000,000 - - 1,000,000 1,000,000 - 1,000,000 1,000,000 24 Civic Facilities 90-1004 Library - Computer Rm Renovation - - - - - - 25,000 25,000 2,500 22,500 - 25,000 25,000 Total- Re-Budgeted Projects 1,335,000 - 1,335,000 - 1,000,000 - 360,000 1,360,000 1,002,500 - - - - - 335,000 - - - 22,500 - 1,360,000 2,135,000 - 11,530,000 15,025,000 New Projects and Programs
25 Right-of-Way 48-NEW Alley and Parking Lot Improvement Program - - - 50,000 50,000 25,000 25,000 - 50,000 500,000 50,000 500,000 1,100,000 26 Parks and Grounds FY-234 Lacy Park Compost Station - - - 20,000 20,000 20,000 - 20,000 20,000 27 Parks and Grounds 50-NEW Lacy Park Admissions Booth - - - - - - 25,000 25,000 25,000 - 25,000 25,000 28 Parks and Grounds 50-NEW LP Playground Management Program - - - 150,000 150,000 150,000 - 150,000 - - 150,000 29 Civic Facilities 30-NEW Evidence Awning Cover 9,500 9,500 9,500 - 9,500 9,500 30 Civic Facilities 40-NEW Citywide HVAC Upgrades - - - 500,000 500,000 - 500,000 - 500,000 500,000 31 Civic Facilities 40-NEW The Old Mill Lighting - - - - 25,000 25,000 25,000 - 25,000 25,000 32 Civic Facilities 50-NEW Holiday House Restoration - - - - - - 20,000 20,000 10,000 10,000 - 20,000 - - - 20,000 33 Civic Facilities 90-NEW Library - Barth Community Room Lighting - - - - - - 10,000 10,000 10,000 - 10,000 50,000 - - 60,000 34 Civic Facilities 40-NEW PW Facility Renovations - - - - - - 50,000 50,000 50,000 - 50,000 50,000 Total - New Projects and Programs - - - - - - 859,500 859,500 324,500 - - - 25,000 - - 500,000 - - 10,000 - 859,500 550,000 50,000 500,000 1,959,500 Future Projects
35 Right-of-Way 48-XXXX Public Stair Replacement - - - - - - - - 90,000 90,000 36 Parks and Grounds 50-XXXX Lacy Park Dog Park - - - - - - - - 15,000 15,000 37 Civic Facilities 40-XXXX City Hall Campus - EV Charging Stations - - - - - - - - 70,000 70,000 38 Civic Facilities 50-XXXX Original LP Restroom Renovation - - - - - - - - 20,000 20,000 39 Civic Facilities 90-XXXX Stoneman Center Renovation (TO BE DEVELOPED) - - - - - - - - - 40 Wastewater 44-XXXX Quinquennial SSMP Update - - - - - - - - 10,000 - 10,000 Total - Future Projects - - - - - - - - - - - - - - - - - - - - - 120,000 70,000 15,000 205,000 Completed Projects
41 Civic Facilities 50-XXXX Lacy Park - Emergency telephones - 13,666 13,666 15,000 - - - 15,000 - 15,000 42 Civic Facilities FY-0884 Condition Assessment - Public Buildings 12,000 16,335 28,335 7,200 - - - 7,200 - 7,200 43 Civic Facilities 36-1000 City Hall Campus - EOC improvements 18,300 18,300 18,300 - - - 18,300 - 18,300 44 Civic Facilities 30-1000 911 Dispatch Renovation - 31,907 31,907 31,907 31,907 - 31,907 45 Civic Facilities 34-1002 FS H&S Upgrades 6,236 6,236 5,963 5,963 - 5,963 46 Civic Facilities 34-1001 FS HVAC Upgrades 10,660 10,660 10,660 10,660 - 10,660 47 Civic Facilities 34-9272 Stoneman Fire Safety Project 10,665 10,665 - - - 48 Wastewater 44-8020 Sewer Master Plan -Condition Assessment - 53,583 53,583 50,000 - - - 50,000 - 50,000 49 Stormwater FY-8026 Trash Capture Filter Program 25,000 - 25,000 25,000 - 25,000 - 25,000 Total - Completed Projects 55,300 143,052 198,352 164,030

TOTALS BY PROJECT TYPE

RIGHT OF WAY
Total Right-of-Way 5,574,000 2,938,669 8,512,669 4,105,137 1,000,000 134,814 4,644,070 5,778,884 4,299,884 675,000 - 19,000 25,000 250,000 510,000 - - - - 4,105,137 5,778,884 6,938,430 4,256,125 16,175,930 37,254,506

PARKS AND GROUNDS
Total Parks System 50,000 - 50,000 10,000 - 40,000 195,000 235,000 235,000 - - - - - - - - - - 10,000 235,000 - - 15,000 260,000

CIVIC FACILITIES
Total Civic Facilities System 5,367,100 272,996 5,640,096 1,065,673 - 4,364,912 2,329,588 6,694,500 6,162,000 - - - - - - 500,000 - - 32,500 1,065,673 6,694,500 70,000 70,000 - 7,900,173

WASTEWATER COLLECTION SYSTEM
Total Wastewater Collection System 350,000 73,066 423,066 133,900 - 227,000 1,255,000 1,482,000 1,482,000 - - - - - - - - - - 133,900 1,482,000 825,000 812,000 1,154,000 4,406,900

STORMWATER SYSTEM
Total Stormwater System 519,605 59,606 579,211 335,106 - 114,105 1,686,000 1,800,105 1,800,105 - - - - - - - - - - 335,106 1,800,105 534,000 4,065,000 432,000 7,166,211 TOTALS - ALL GOVERNMENTAL FUNDS 11,860,705 3,344,337 15,205,042 5,649,816 1,000,000 4,880,831 10,109,658 15,990,489 13,978,989 675,000 - 19,000 25,000 250,000 510,000 500,000 - - 32,500 5,649,816 15,990,489 8,367,430 9,203,125 17,776,930 56,987,790 Notes - - -
5-yr Totals
5-yr Capital Improvement Expenditure Plan
AQMD
(212) TDA Article 3 (214) Measure R (243) Donations (281) FY 21-22 FY 22-23 FY 23-24 FY 22-23 Capital Budget Funding Sources
Capital Improv
Fund (394) FY 24-25 FY 25-26 HUTA(202)
American Rescue
Plan (245)
Proposition 68
Funding (235)
SB 1383 Grant
Funds (234)
Re-appropriation
from FY21-22
Program Category/Project Name Total FY 22-23
Budget
FY 21-22 Capital Budget FY 22-23 Capital Budget
Original FY 21-22
Budget Modifications Total FY 21-22 Budget
Estimated Expenditure
by June 30, 2022
Re-budget from
FY21-22
New FY 22-23
Funding
Reference
Code
Printed: 4/8/2022
FY 22-23 Capital Construction Budget

Page 363 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 364 of 472 ends

FY 2022-23 CAPITAL

CONSTRUCTION RIGHT-OF-WAY

Page 365 of 472 ends

Page 366 of 472 ends

Page 367 of 472 ends

Page 368 of 472 ends

Page 369 of 472 ends

Page 370 of 472 ends

Page 371 of 472 ends

Page 372 of 472 ends

Page 373 of 472 ends

Page 374 of 472 ends

Page 375 of 472 ends

Page 376 of 472 ends

Page 377 of 472 ends

Page 378 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 379 of 472 ends

FY 2022-23 CAPITAL

CONSTRUCTION PARKS

Page 380 of 472 ends

Page 381 of 472 ends

Page 382 of 472 ends

Page 383 of 472 ends

Page 384 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 385 of 472 ends

FY 2022-23 CAPITAL

CONSTRUCTION CIVIC FACILITIES

Page 386 of 472 ends

Page 387 of 472 ends

Page 388 of 472 ends

Page 389 of 472 ends

Page 390 of 472 ends

Page 391 of 472 ends

Page 392 of 472 ends

Page 393 of 472 ends

Page 394 of 472 ends

Page 395 of 472 ends

Page 396 of 472 ends

Page 397 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 398 of 472 ends

FY 2022-23 CAPITAL

CONSTRUCTION WASTEWATER

COLLECTION

Page 399 of 472 ends

Page 400 of 472 ends

Page 401 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 402 of 472 ends

FY 2022-23 CAPITAL

CONSTRUCTION STORMWATER

Page 403 of 472 ends

Page 404 of 472 ends

Page 405 of 472 ends

Page 406 of 472 ends

Page 407 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 408 of 472 ends

FUTURE CAPITAL CONSTRUCTION PROGRAMS

AND PROJECTS
FY 2024-26

ALL INFRASTRUCTURE CATEGORIES

Page 409 of 472 ends

Page 410 of 472 ends

Page 411 of 472 ends

Page 412 of 472 ends

Page 413 of 472 ends

Page 414 of 472 ends

Page 415 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 416 of 472 ends

STATUS OF FY 2021-22

CAPITAL EQUIPMENT PURCHASES

Page 417 of 472 ends

5/5/2022 11:23 AM
2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Administration
591-07-4613-0000 Telephone System - - - - -
591-07-4613-0000 Accounting System Sofware Upgrade 1,375 - - - 591-08-4613-0550 Domain Re-Build 11,500 - - -
591-08-4613-0600 Emergency Capital Equipment 7,857 - - - 591-10-4613-0500 Web-Based Job Search System 11,335 - - - 591-11-4613-0550 Computer Replacements 58,205 36,079 36,545 36,545 36,295 591-11-4613-0555 Windows OS and Server Upgrade - - 6,400 6,400 - 591-11-4613-0556 Server Room Improvements - - 7,000 7,000 - 591-11-4613-0557 Battery Back-up Replacement - - 8,000 8,000 - 591-11-4613-0558 Azure Active Directory Connect - - - - 9,400 591-11-4613-0559 City Hall Host Server Upgrade - - - - 34,662 591-11-4613-0560 Office 2019 Upgrade - - - - 12,569
212-14-4613-0500 Code Enforcement Vehicle Replacement - - 27,400 27,050 - Subtotal Administration $ 90,272 $ 36,079 $ 85,345 $ 84,995 $ 92,926 Police Department
591-30-4613-0000 Police Capitalized Equipment - - - - - 591-30-4613-9300 Police Capitalized Equipment-Vehicles - 411,308 - - - 591-30-4613-0500 Firearm Replacements 5,955 - - -
591-30-4613-0555 Taser Devices 6,070 7,329 - - -
591-30-4613-0560 Storage Container 7,326 - - -
591-30-4613-0570 Police Department Router Upgrade - 9,391 - - - 591-30-4613-0575 License Plate Reader (LPR) Cameras - 44,000 - - - 591-30-4613-0580 Mobile Data Center (MDC) Replacements - 33,351 - - - 591-30-4613-0585 Watchguard Upgrades 1,213 3,977 - - -
591-30-4613-0587 Enhanced Ballistic Protection Package - 18,302 - - - 591-30-4613-0588 Speed Display Trailer - 9,402 - - -
591-30-4613-0589 Portable Speed Display Signs - 7,849 - - - 591-30-4613-0590 In Car Video System - 59,651 - - -
591-30-4613-0592 NetMotion Upgrade - - 3,000 3,000 -
591-30-4613-0593 E-Citation Writers - - 60,000 74,927 - 591-30-4613-0594 Detective Car Replacement - - 15,000 14,956 - 591-30-4613-0595 Automated External Defibrilator (AED) - - - - 18,500 591-30-4613-0596 PD Records Management System - - - - 11,600 591-30-4613-0597 Speed Display Radar - - - - 12,200
591-30-4613-0598 Police Equipment Storage - - - - 10,000 591-30-4613-0599 PD Office Furniture Replacement - - - - 7,500 591-30-4613-0600 Crime Scene Laser Scanner - - - - 57,500 233-30-4613-0000 Six Tablets 12,737 - - - -
240-30-4613-0000 New Radio Equipment 92,927 - - - -
240-30-4613-0000 License Plate Reader (LPR) Cameras - 69,955 51,789 24,750 - 212-30-4613-0500 Detective Car Replacement - - 73,400 73,400 - Subtotal Police $ 126,228 $ 674,515 $ 203,189 $ 191,033 $ 117,300 2021-22
Capitalized Equipment Purchases
By Functional Category & Line Item
FY 21-22 Equipment Budget

Page 418 of 472 ends

5/5/2022 11:23 AM
2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22
Capitalized Equipment Purchases
By Functional Category & Line Item
Fire Department
591-34-4613-0000 Fire Capitalized Equipment - 12,581 - - - 591-34-4613-0000 Defibrillator/Heart Monitor 35,059 17,666 - - - 591-34-4613-9300 Fire Capitalized Equipment-Vehicles 45,000 325,720 275,000 50,720 591-34-4613-0560 Units E91/RA91 Mobile Radios - 24,007 32,000 32,000 - 591-34-4613-0561 Handheld Radio Replacement - - - - 301,928 281-34-4613-0562 Medical Cart - - - - 20,999
Subtotal Fire $ 80,059 $ 54,254 $ 357,720 $ 307,000 $ 373,647 Parks & Public Works
Administration Division
591-40-4613-0000 Work Order System 4,800 - - -
Fleet Division
591-42-4613-0000 Building Maintenance Truck - - - - -
591-42-4613-0450 Small Engine Replacement - 1,404 - - 5,000 591-42-4613-0500 Truck Tire Changing/Balance Machine - 14,966 - - - Streets Division
591-48-4613-0000 Street Capitalized Equipment - - - - - Lacy Park Division
591-50-4613-0000 Park Capitalized Equipment - - - - -
Subtotal Parks & Public Works $ 4,800 $ 16,370 $ - $ - $ 5,000 Crowell Public Library
Administration Division
281-90-4613-0000 Library Computers - 36,117 - - -
591-90-4613-0555 Barth Room AV Upgrades - - - - 34,500
Subtotal Library $ - $ 36,117 $ - $ - $ 34,500
Total Capitalized Equipment Purchases $ 301,359 $ 817,335 $ 646,254 $ 583,028 $ 623,373 Capitalized Equipment Purchases -- Recap By Fund:

Fund 212 Air Quality District Fund - - 100,800 100,450 - Fund 233 COPS Fund 12,737 - - - -
Fund 240 Homeland Security Grant Fund 92,927 69,955 51,789 24,750 - Fund 281 Donations Fund - 36,117 - - 20,999
Fund 591 Capital Equipment Internal Service Fund 195,695 711,263 493,665 457,828 602,374 Totals By Fund $ 301,359 $ 817,335 $ 646,254 $ 583,028 $ 623,373

Page 419 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 420 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
352326(')<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Citywide Computer Replacement Program 11-0550
FY 18-19
Replace (25) computers with unsupported operating systems and/or older than 6 years to prevent cyber attack exposure and staff computing failure. Windows 10 version 10.0.10586 is currently unsupported with no upgrade path. 591 Capital Equipment 129,850
$ 129,850
35,505
0 0
0 0
0 $ 35,505
Volume purchasing at cost from Lenovo, installation discounted 50%. Pricing reflects laptop purchasing versus desktops when appropriate. The estimated annual maintenance cost will decrease as newer and more reliable units are placed in service.

Equipment/Other
36,545
$ 36,545
0 0
0 0
0 33,235
$ 33,235
0 0
0 0
0 24,565
$ 24,565
0 0
0 0
0 0
$ 0
0 0
0 0
0 129,850
$ 129,850
0 0
0 0
0 Finance
On Schedule

Page 421 of 472 ends

Computer servers at Stoneman, Fire and City Hall will be required to be replaced to match the latest software. The new servers have a 5 to 7 year service life.

Failure to upgrade the servers will increase the risk and probability the City could experience a crippling cyber attack.
591 Capital Equipment 6,400
$ 6,400
0 0
0 0
0 0
$ 0
Cost estimates are standard server costs for the product, which is only available from Microsoft.

Software
6,400
$ 6,400
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 6,400
$ 6,400
0 0
0 0
0 Finance
On Schedule

Page 422 of 472 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
%8'*(7
ADOPTED)<
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Server Room Improvements 11-NEW
FY 20-21
The server rooms in City Hall and the police station have 15 years of deferred maintenance with unused technology and poor wire management. The current systems are not labeled, hindering proper configuration and resulting in higher IT costs when it is necessary trace back various connections. The police station server room has equipment blocking access to the water heater closet, creating liability to the server room if water issues arose. Electrical supply and air conditioning upgrades were recently completed there and this is the next logical step in properly managing and maintaining critical systems.
591 Capital Equipment 7,000
$ 7,000
0 0
0 0
0 0
$ 0
It is proposed for Intelesys to perform the work as being the most knowledgeable regarding the preexisting wiring.

Equipment/Other
7,000
$ 7,000
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 7,000
$ 7,000
0 0
0 0
0 Finance
Complete

Page 423 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Battery Back-up Replacement 11-NEW
FY 21-22
Battery back-up systems keep mission critical network and communications operational during a power outage and protect the equipment by providing time to safely power off devices. 14 current systems are 7 years or older making them past their useful life of 5 years. Many no longer provide alerts during power failures causing data not to be saved thereby disrupting work. It is recommended to deploy replacement units at multiple locations (see attachment). 591 Capital Equipment 16,300
$ 16,300
0 0
0 0
0 0
$ 0
Cost estimates were established by acquiring 3 bids from vendors.

Equipment/Other
8,000
$ 8,000
0 0
0 0
0 8,300
$ 8,300
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 16,300
$ 16,300
0 0
0 0
0 Finance
Complete

Page 424 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Code Enforcement Vehicle Replacement 14-NEW
FY 18-19
In order to provide adequate transportation for the increase in code enforcement staffing, the Department requests to purchase one 2021 Toyota Corolla hybrid (or approved substitute), an energy efficient vehicle suitable for in-town use by building inspectors and code enforcement officers.
212 Air District 27,400
$ 27,400
0 0
0 0
0 0
$ 0
&267(67,0$7(127(6
Equipment/Vehicle
27,400
$ 27,400
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 27,400
$ 27,400
0 0
0 0
0 Community Development
On Schedule

Page 425 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ License Plate Reader Cameras 30-0575
FY 20-21
Install in-car license plate reader camera in new patrol cars per Department of Homeland Security grant accepted by City Council on February 10, 2021. LPR cameras were added to the capital budget in 2020 and it is recommended to continue complete installation in all patrol vehicles.
240 Homeland Security 51,789
$ 51,789
44,000
0 0
0 0
0 $ 44,000
Equipment/Other
51,789
$ 51,789
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 95,789
$ 95,789
0 0
0 0
0 Police
On Schedule

Page 426 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ NetMotion Upgrade 30-NEW
FY 20-21
NetMotion controls the connection between patrol vehicle laptops and the police station computer network. The current platform will be discontinued in September 2021. Replacement is recommended before the software is no longer supported. 591 Capital Equipment 3,000
$ 3,000
0 0
0 0
0 0
$ 0
Acquisition estimated on vendor quotes.

Software
3,000
$ 3,000
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 3,000
$ 3,000
0 0
0 0
0 Police
Complete

Page 427 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ E-Citation Writers 30-NEW
FY 21-22
See attached sheet
591 Capital Equipment 60,000
$ 60,000
0 0
0 0
0 0
$ 0
&267(67,0$7(127(6
The initial set up costs are approximately $60,000 with an annual software maintenance fee of $7,200, which would be included in the Department's operating budget. The proposed software may be eligible for a traffic safety grant, which, if received, would be substituted for City-funding.

Software
60,000
$ 60,000
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 60,000
$ 60,000
0 0
0 0
0 Police
On Schedule

Page 428 of 472 ends

E-&itation Writers
Description and Justification
The Department has begun orientation and training on the Racial and Identity Profiling Act (RIPA). The Department is required by Cal DOJ to begin reporting data January 1, 2022. The effective data will be January 1, 2023. The data reported in 2022 is used to ensure we are doing the reporting correctly and we can begin the legally mandated data submission in 2023. The data is reported quarterly and can be done manually however it is not possible without hiring an additional employee.

Each time an officer initiates a contact with a member of the public, through a citation a field interview or a consensual encounter a RIPA STOP Data report must be completed. Without the E Reader we will need to create a printed form, complete that for each contact. We estimate 400 contacts per month or 1200 per quarter. These figure do not include the increase in stops once the motor officers are working which would add 960 stops per quarter or 2160 per quarter for all stops. That form takes approx. 5-10 minutes in the field in addition to the 10-15 minutes for a citation. In the scenario of a traffic citation it would be 20-25 minutes for each stop by our officers. Most of our stops are for traffic citations.

Manually, the watch commander will review and verify the STOP Data and corresponding data, such as a traffic citation. Then the information will be forwarded to the record clerk to review, verify data and download the STOP report and associated data for transmission to DOJ. If you add the monthly figures for patrol and motors (400+320= 720) and estimating 10 minutes to process this data equals 12 hours per month to do it by hand. Utilizing the E Reader, the data will be added during the field encounter, the data cannot be submitted unless the E Reader ensures all info is completed and accurate. It then goes into our CAD/RMS system that collects and prepares the data to be sent to DOJ. We also perform a quality assurance review before uploading. This is essential technology that reduces unnecessary personnel resource time and ensures accuracy.

Page 429 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Detective Car Replacement 30-NEW
FY 21-22
The detective fleet currently consists of hand-me-down cars from the patrol fleet (2010 Tahoe and 2011 Crown Vic). These vehicles have in excess of 100k miles and stand out as retired police cars because they are black, which makes it difficult to blend in and reduces the detectives' effectiveness at performing plain clothes/undercover operations. The 2020 Vehicle and Equipment Fleet Review and Utilization Study recommended replacement of these vehicles in FY 2021-22. Purchase of air quality management district-eligible vehicles are recommended. 212 Air District 70,000
$ 82,000
0 0
0 0
0 0
$ 0
&267(67,0$7(127(6
The acquisition cost includes two detective units ($35,000 each) equipped with emergency equipment such as emergency lights and siren ($12,000). Vehicle repair and maintenance costs are expected to be reduced. The vehicles will be retired and sent to auction.

Equipment/Vehicle
82,000
$ 82,000
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 82,000
$ 82,000
0 0
0 0
0 Police
591 Capital Equipment 12,000
In Progress
-DELAY DUE TO

SUPPLY CHAIN
ISSUE

Page 430 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Command Staff Vehicle Replacement 34-XXXX
FY 20-21
In 2019, the Fire Department and Public Works conducted a vehicle condition assessment of all Fire Department apparatus. It was determined that the Command Staff vehicle (2015 Ford Explorer) had exceeded 75,000 miles and did not contain adequate capacity for the Battalion Commander's emergency response equipment (such as turn-outs, tools and SCBA). Therefore, for reliability purposes the vehicles should be replaced. The Fire Department completed replacement of one Command Staff vehicle in FY 2019-20 and is requesting replacement of the second vehicle.
591 Capital Equipment 50,720
$ 50,720
0 0
0 0
0 0
$ 0
Cost estimate is based on a quote from the National Auto Fleet Group.

Equipment/Vehicle
0 $ 0
0 0
0 0
50,720
$ 50,720
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 50,720
$ 50,720
0 0
0 0
0 Fire

RE-BUDGET FOR FY
22-23 DUE TO SUPPLY

CHAIN ISSUE

Page 431 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Rescue Ambulance 791 Replacement 34-9300
FY 19-20
Unit RA 791 Replacement was included in the FY 2020-21 Capital Equipment budget; the new unit was ordered September 17, 2020. Due to COVID restrictions affecting the manufacturer, the delivery timeline for the rescue ambulance has been delayed.

The estimated date of delivery for the new RA unit is now August 2021 and a rebudget is required as no payments have been made. 591 Capital Equipment 275,000
$ 275,000
275,000
0 0
0 0
0 $ 275,000
As noted above, a re-budget is necessary to accept delivery of the vehicle.

Equipment/Vehicle
275,000
$ 275,000
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 275,000
$ 275,000
0 0
0 0
0 Fire
In Progress
-DELAY DUE TO

SUPPLY CHAIN
ISSUE

Page 432 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Engine/Rescue Ambulance Mobile Radios 34-0560
FY 19-20
This is a second year of a two year phased procurement approved by City Council in the FY 2020-21 CIP budget. Current mobile radios used in Fire Department apparatus are no longer supported by the manufacturer as of December 2018 and require replacement prior to failure. Spares and replacement parts are already becoming difficult to obtain. Three radios were purchased in FY 2020-21; 4 additional radios will be purchased in FY 2021-22.
591 Capital Equipment 56,000
$ 56,000
24,000
0 0
0 0
0 $ 24,000
Cost was determined after reviewing prices with Motorola's sole source provider.

Equipment/Other
32,000
$ 32,000
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 56,000
$ 56,000
0 0
0 0
0 Fire
On Schedule

Page 433 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 434 of 472 ends

STATUS OF FY 2021-22

CAPITAL CONSTRUCTION PROGRAMS AND

PROJECTS

Page 435 of 472 ends

Page 436 of 472 ends

Page 437 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 438 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Street Rehabilitation Program FY-9271
FY 18-19
Rehabilitate city streets for the purpose of moving the city to a maintenance-only footing by 2032 per locations and schedules outlined in the 2018 pavement management plan.
394 Capital Construction 2,360,000
202 Gasoline Taxes (HUTA) 990,000
243 Measure R 150,000
(Annual revenue shown)
$ 3,500,000
0 30,000
0 3,400,000
70,000
0 $ 3,500,000
Anticipating funding table is per year. The estimated cost to maintain this capital asset is being tracked by the service request system. Design and construction inspection is performed by outside consultants.

Right-of-Way
0 $ 3,500,000
30,000
0 3,400,000
70,000
0 0
$ 3,500,000
30,000
0 3,400,000
70,000
0 0
$ 3,500,000
30,000
0 3,400,000
70,000
0 0
$ 3,500,000
30,000
0 3,400,000
70,000
0 0
$ 17,500,000
150,000
0 17,000,000
350,000
0 Parks & Public Works
On Schedule

Page 439 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Annual Striping, Marking, Signing Program FY-9273
FY 18-19
The City Council adopted in 2019 a program to refresh over a 3-year rolling period all pavement markings, legends and lane striping, and replace faded street signs for those streets not being rehabilitated that year. All existing painted striping, legends and markings will be replaced with thermoplastic material, which is longer lasting and visible in low light and in wet conditions. 394 Capital Construction 270,000
$ 270,000
0 0
0 90,000
0 0
$ 90,000
&267(67,0$7(127(6
The FY 20-21 budget appears higher because it includes a $45,000 carryover from the prior fiscal year that was added to the original budget of $45,000 for a total of $90,000. The Council approved a striping contract in July 2020 in an amount up to $62,400 (including contingency), which is currently underway.

Right-of-Way
0 $ 45,000
0 0
45,000
0 0
0 $ 45,000
0 0
45,000
0 0
0 $ 45,000
0 0
45,000
0 0
0 $ 45,000
0 0
45,000
0 0
0 $ 270,000
0 0
270,000
0 0
Parks & Public Works
On Schedule

Page 440 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Streetlight Management Plan FY-9274
FY 18-19
The City Council adopted in 2019 a program to replace 46 fluted metal light standards that are failing due to base corrosion and age. 5 streetlights on Belhaven Road were replaced in November 2020 and 8 more on Bellwood Road are scheduled by June 30, 2021. A total of 33 more streetlights are planned to be replaced by FY24-25: Bradbury Rd (8), Lorain Rd (10), Sycamore Dr (10) and Orlando Rd/Avondale Rd (5). Future work includes lowering the service voltage for lights on Tura Ln and converting lighting on Patton Wy at Euston Rd from Edison to City. 394 Capital Construction 384,000
$ 384,000
0 0
0 99,000
0 0
$ 99,000
The estimated unit cost to replace the existing streetlights is $7,300 per installation based on bids received in 2020. The funding shown in the table above was modified from the FY20-21 CIP based on remaining replacements. Engineering and construction inspection is performed in-house by the City Engineer.

Right-of-Way
0 $ 60,000
0 0
60,000
0 0
0 $ 75,000
0 0
75,000
0 0
0 $ 75,000
0 0
75,000
0 0
0 $ 75,000
0 0
75,000
0 0
0 $ 384,000
0 0
384,000
0 0
Parks & Public Works

ON SCHEDULE

Page 441 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Sidewalk Replacement Program FY-9272
FY 18-19
The City Council in 2019 approved a 4-year construction agreement to replace 1-mile annually of sidewalks identified by the 2015 sidewalk condition study (and supplemented by community input). The first 3 years have been completed on time and on budget with 3.9 miles of replacement sidewalk. After this fiscal year, new bids will be solicited for a second, 4-year construction agreement. 394 Capital Construction 430,000
214 TDA Article 3 9,000
(Annual revenue shown)
(204 CDBG in FY 23-24)
$ 439,000
0 0
0 449,123
0 0
$ 449,123
Total anticipated funding shown is estimated annual revenue. Engineering and construction inspection is performed in-house by the City Engineer. A separate $150,000 CDBG-funded project is planned for FY 23-24 due to federal-aid contract requirements.

Right-of-Way
0 $ 439,000
0 0
439,000
0 0
0 $ 439,000
0 0
439,000
0 0
0 $ 589,000
0 0
589,000
0 0
0 $ 439,000
0 0
439,000
0 0
0 $ 2,804,246
0 0
2,804,246
0 0
Parks & Public Works
On Schedule

Page 442 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Street Trees Management Plan FY-0510
FY 18-19
Plant up to 50 - 24" to 36" box trees throughout the City either as replacement or to fill vacancies. This program upgrades from 15 gallon the Department's standard tree size.
394 Capital Construction 150,000
$ 150,000
0 0
0 50,000
0 0
$ 50,000
The City is able due to government purchasing opportunities to acquire larger trees at a lower unit cost than retail. Consequently the recommended budget may support up to 50 larger than 15 gallon trees (City replacement standard).

Right-of-Way
0 $ 50,000
0 0
50,000
0 0
0 $ 50,000
0 0
50,000
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 150,000
0 0
150,000
0 0
Parks & Public Works
On Schedule

Page 443 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Traffic Control Devices Program FY-9243
FY 18-19
The City Council in 2018 approved a replacement program for all traffic signal computers and related hardware at all 15 signalized intersection as the existing units are over 20-years-old and obsolete. 10 intersections have been upgraded and the remaining 5 are on-schedule to be completed by June 2023. 394 Capital Construction 260,000
$ 260,000
0 0
0 85,000
0 0
$ 85,000
The estimated cost to maintain this capital asset is $350/controller/year.

Right-of-Way
0 $ 70,000
0 0
70,000
0 0
0 $ 105,000
0 0
105,000
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 260,000
0 0
260,000
0 0
Parks & Public Works
On Schedule

Page 444 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Huntington Dr and Mission St Beautification Program 48-0520 FY 19-20
In 2020, the City Council approved a program to beautify the business districts along Huntington Drive and Mission Street. The program is intended to include hardscape features that enhance and beautify the streets with sidewalk replacement, add new trees, landscape buffers, outdoor seating, signage and parking. The initial phase is wayfinding signs, which are underway. 394 Capital Construction 1,000,000
$ 1,000,000
0 100,000
70,000
830,000
0 0
$ 1,000,000
&267(67,0$7(127(6
As the program is not yet complete, it is recommended to re-budget the funding to FY 21-22.

Right-of-Way
0 $ 1,000,000
100,000
70,000
830,000
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 1,000,000
100,000
70,000
830,000
0 0
Community Development
Re-Budget for
FY 22-23

Page 445 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Neighborhood Traffic Calming Program FY-NEW
FY 21-22
Implement neighborhood traffic calming improvements recommended by the Public Safety Commission and approved by the City Council pursuant to the adopted TC program included with the 2021 Citywide Traffic Circulation Study. This item was suggested during the community input and feedback process and is recommended by staff for incorporation in the FY 2021-22 budget and workplan. 394 Capital Construction 165,000
$ 165,000
0 0
0 0
0 $ 0
The budgets shown are placeholder amounts pending completion and adoption of the study and traffic calming program.

Right-of-Way
0 $ 75,000
15,000
0 60,000
0 0
0 $ 30,000
5,000
0 25,000
0 0
0 $ 30,000
5,000
0 25,000
0 0
0 $ 30,000
5,000
0 25,000
0 0
0 $ 165,000
30,000
0 135,000
0 0
Parks & Public Works
In ProgressReAppropriated
for FY 22-23

Page 446 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Metro Measure R 710 North Projects 48-XXXX
FY 18-19
The City Council in 2019 approved in concept moving ahead with design work funded by Measure R funds to improve the traffic flow and reduce congestion on Huntington Drive and to be the lead agency to improve the intersection of Atlantic Blvd-Garfield Av-Los Robles Av-Huntington Drive. Completing the funding agreement scope of work requires the assistance of an engineering consultant before it can be approved by the City Council and Metro Board and preliminary engineering commences. This work is Measure R eligible. 394 Capital Construction 0
243 Measure R 14,000,000
$ 14,000,000
0 0
0 0
0 0
$ 0
Project costs to be determined based on final project descriptions and FY estimates based on Metro instructions to complete all work in 5 fiscal years commencing July 1, 2020.

Right-of-Way
0 $ 335,000
335,000
0 0
0 0
0 $ 335,000
335,000
0 0
0 0
0 $ 1,800,000
0 0
1,800,000
0 0
0 $ 11,530,000
0 0
11,530,000
0 0
0 $ 14,000,000
670,000
0 13,330,000
0 0
Parks & Public Works
Re-Budget for
FY 22-23

Page 447 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Park Landscaping Condition Assessment 50-XXXX
FY 18-19
Assess the condition of all park landscaping (Lacy Park and the median parks) including all trees, ground coverings and other plantings,irrigation, and develop a replacement plan and maintenance schedule. Work will require outside professional expertise.
394 Capital Construction 50,000
$ 50,000
0 0
0 0
0 0
$ 0
Consultant fees are estimated to be $35,000 for Lacy Park and $15,000 for the median parks (Huntington, Old Mill, Sierra Madre and Circle Drive/Oak Grove island park)
Parks
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 50,000
0 50,000
0 0
0 0
$ 0
0 0
0 0
0 0
$ 50,000
0 50,000
0 0
0 Parks & Public Works
In ProgressReappropriated
for FY 22-23

Page 448 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Civic Facilities Condition Assessment Program FY-0884
FY 18-19
Since 2019, condition assessments have been conducted on the police and fire stations, the Crowell public library, the Public Works headquarters and fleet shop at City Hall and PPW buildings at Lacy Park. Those condition assessments have resulted in recommended capital improvements that have been included in the CIP. It is recommended to conclude the program with condition assessments on the Old Mill, the Thurnher House and Stoneman. A historic assessment report has been completed for Stoneman. Old Mill and the Thurnher House qualify as historic property pursuant to California criteria.
394 Capital Construction 36,785
$ 36,785
0 24,785
0 0
0 0
$ 24,785
This item concludes work that began in April 2018. San Marino Center did not receive a condition assessment as it is being renovated.

Civic Facilities
0 $ 12,000
12,000
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 36,785
36,785
0 0
0 0
Parks & Public Works
On Schedule

Page 449 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ San Marino Center Renovation 20-1000
FY 18-19
Renovate the San Marino Center per architectural recommendations of the Community Task Force as approved by the City Council on December 9, 2020. 394 Capital Construction 5,674,700
$ 5,674,700
0 413,665
105,431
0 0
13,804
$ 532,900
Proposed FY 21-22 budget based on architect's Oct 28 2020 estimate of probable cost.

Furnishings and inspection fees are not included. 'Engineering' in FY 20-21 refers to architectural services, 'environmental' in FY 20-21 refers to preparation of a focused EIR, 'legal' in FY 20-21 refers to costs involved in community engagement process, 'legal' in FY 21-22 refers to a 10% construction contingency.

Civic Facilities
0 $ 5,141,800
0 0
4,284,800
428,500
428,500
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 5,674,700
413,665
105,431
4,284,800
428,500
442,304
Parks & Public Works
In ProgressConstruction
Scheduled for
FY 22-23

Page 450 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ City Hall Emergency Generator Connection Upgrades 40-1001 FY 20-21
After a recent windstorm, all-day Edison outage and work to upgrade the police station electrical system, it is apparent that the existing emergency generator located behind the police station at city hall is only partially connected to the police station and not connected at all to the public works offices, the fleet shop or the public safety vehicle gates. It is crucial during a power outage for the city to be fully capable of providing emergency and first responder action.

Electrical system upgrades would include transfer switching and cabling. 394 Capital Construction 60,000
$ 60,000
0 0
0 60,000
0 0
$ 60,000
The City Council approved a $60,000 budget for FY 20-21. Some of the project work ($15,000 worth) was accomplished as part of the December 2020 renovation work at the police station. It is recommended to re-appropriate funding to complete the work to connect the generator to public works.

Civic Facilities
0 $ 45,000
0 0
45,000
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 60,000
0 0
60,000
0 0
Parks & Public Works
On Schedule

Page 451 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ City Hall Campus – Fire Station Bathroom Remodel 34-XXXX FY 18-19
Design and engineering needed to plan a bathroom remodel for both restrooms in the Fire Station. The current facility is 25 years old, has water damage and is not designed or built for 24/7 use by multiple on-duty personnel. An accessible design that will also be suitable for all Fire Service candidates will be prepared by an architectural design firm. Formulation of a preliminary construction budget will be a task for the architectural firm during the design process. 394 Capital Construction 25,000
$ 25,000
0 0
0 0
0 0
$ 0
Requested capital funds are for architectural design services; there are no maintenance fees associated with this request. A construction cost estimate will be prepared in conjunction with the architectural design.

Civic Facilities
0 $ 25,000
25,000
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 25,000
25,000
0 0
0 0
Fire
In ProgressRe-Appropriated
for FY 22-3

Page 452 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Police Station Utilization Study 30-NEW
FY 21-22
Over the past several years the Police station has incurred numerous repairs and upgrades intended to make the structure suitable in the short term for daily operations. The City Council has mentioned several times that there needs to be an evaluation of the facility to determine if it can be expanded or if another facility should replace the current facility. This study will provide a professional review and assessment of the facility and provide an understanding the future space needs anticipated for 21st century policing. If such planning is not performed, the facility will continue to poorly serve law enforcement and the community and become further functionally obsolete. 394 Capital Construction 125,000
$ 125,000
0 0
0 0
0 0
$ 0
The engineering budget represents an order-of-magnitude cost estimate from conversations with outside consultants with expertise in preparing these analyses. Police and Parks and Public Works will work together to solicit proposals from qualified firms and recommend a consultant with the best combination of experience, knowledge and cost. Construction costs will be estimated as part of the consultant work and be used in future capital construction budget proposals.

Civic Facilities
0 $ 125,000
125,000
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 125,000
125,000
0 0
0 0
Police
On Schedule

Page 453 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ City Hall Campus - EOC Improvements 36-1000
FY 18-19
The Emergency Operations Center requires construction to install cables and phone lines necessary for Emergency Management operation. This item was originally approved for $6,000 in the FY 20-21 Capital Improvement budget. Due to the activation of the EOC as part of the City's COVID-19 response, construction was unable to be completed during FY 20-21 and will need to be continued to FY 21-22. 394 Capital Construction 18,300
$ 18,300
0 0
0 18,300
0 0
$ 18,300
After receiving informal bids during the police renovation project, the original $6,000 budget was found insufficient to make the needed improvements and in December as part of the unexpended funds from the police renovation project the budget was increased to $18,300. No expenditures were made in FY 20-21. It is reco nded to re-budget the $18,300.

Civic Facilities
0 $ 18,300
0 0
18,300
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 18,300
0 0
18,300
0 0
Fire
On Schedule

Page 454 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Sewer Main Rehabilitation Program FY-8020
FY 18-19
This program was approved by the City Council in 2019 to provide for unplanned sewer main replacements due to collapse or impenetrable blockage on those mains scheduled for rehabilitation in FY 22-23.
394 Capital Construction 2,327,000
$ 2,327,000
0 0
0 50,000
0 0
$ 50,000
The FY 22-23 budget represents the commencement of project-level rehabilitation.

The estimated annual cost to maintain this capital asset is $551,000. More detail of future costs can be found in the 2019 wastewater collection system condition assessment study.

WW Collection
0 $ 50,000
0 0
50,000
0 0
0 $ 600,000
0 0
600,000
0 0
0 $ 815,000
0 0
815,000
0 0
0 $ 812,000
0 0
812,000
0 0
0 $ 2,327,000
0 0
2,327,000
0 0
Parks & Public Works
On Schedule

Page 455 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Lift Station Improvement Program FY-8022
FY 18-19
This program was approved by the City Council in 2019 to implement the recommendations of the 2019 Dudek sewer system master plan (wastewater collection system condition assessment) related to operational and functional upgrades to the City's 3 sewage lift stations, which are located on Avondale Road, Orlando Road and Monterey Road. Design work for all 3 stations is underway and the construction at the first lift station will occur in FY 21-22 (see note below). 394 Capital Construction 718,000
$ 718,000
0 300,000
0 0
0 0
$ 300,000
FY 20-21 budget is $300,000; however, construction will not occur until FY 21-22 and those funds will be re-appropriated. The Council approved a $73,000 design contract, which will not be expensed fully until FY 21-22. The total anticipated funding table reflects the re-appropriation. Combining construction for all 3 locations into a single bid package will be reviewed for potential cost savings. Design and construction inspection will be by outside consultants.

WW Collection
0 $ 300,000
73,000
0 204,000
23,000
0 0
$ 133,000
0 0
102,000
31,000
0 0
$ 285,000
0 0
257,000
28,000
0 0
$ 0
0 0
0 0
0 0
$ 718,000
73,000
0 563,000
82,000
0 Parks & Public Works
In ProgressConstruction
Moved to FY
22-23

Page 456 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Drainage Wash Improvement Program FY-8023
FY 18-19
This program was approved by the City Council in 2019 to implement the recommendations of the stormwater system condition assessment for lined and unlined channels and washes. The budget entails a continuation of fence and lining spot-repairs that commenced in May 2018. Work in FY 21-22 includes repairing damaged and missing lining that will over time cause the structural failure of concrete-lined channels.
394 Capital Construction 100,000
$ 100,000
0 0
0 50,000
0 0
$ 50,000
Budget is for work including fence replacement and lining-spot repairs.

Stormwater
0 $ 50,000
0 0
50,000
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 100,000
0 0
100,000
0 0
Parks & Public Works
In Progress
- Funds
Budgeted for
FY 22-23

Page 457 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Culvert Replacement Program FY-8024
FY 18-19
This program was approved by the City Council in 2019 and seeks to implement the recommendations of the 2021 stormwater system condition assessment for drainage culverts. Individual projects will be performed over a two-year period with design in one fiscal year and construction in the following. The first project will be design of the Lacy Park culvert in FY 21-22 followed by its construction in FY 22-23. The balance of the projects will follow in a similar roll-out over time. 394 Capital Construction 6,428,643
$ 6,428,643
0 0
0 93,643
0 0
$ 93,643
&267(67,0$7(127(6
The FY 22-23 budget represents construction of the Lacy Park drainage project. The estimated annual cost to maintain this capital asset is $551,000. More detail of future costs can be found in the 2021 stormwater system condition assessment study. Design and inspection will be performed by outside consultants. Each year includes $50,000 in case urgent repairs are needed to small-diameter culverts. FY 24-25 reflects work on Old Mill Rd drainage pipe.

Stormwater
0 $ 210,000
155,000
5,000
50,000
0 0
0 $ 1,606,000
0 0
1,183,000
232,000
191,000
0 $ 454,000
399,000
5,000
50,000
0 0
0 $ 4,065,000
0 0
2,975,000
598,000
492,000
0 $ 6,428,643
554,000
10,000
4,351,643
830,000
683,000
Parks & Public Works
On Schedule

Page 458 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Drainage Inlet Replacement Program FY-8022
FY 18-19
This program was approved by the City Council in 2019 to implement the recommendations of the stormwater system condition assessment for drainage inlets.

The FY 21-22 budget provides for funding to repair and replace inlets. 4 inlets are typically repaired/replaced annually.
394 Capital Construction 90,000
$ 90,000
0 0
0 30,000
0 0
$ 30,000
The FY 22-23 budget represents the commencement of project-level rehabilitation. The estimated annual cost to maintain this capital asset is $551,000. More detail of future costs can be found in the 2019 wastewater collection system condition assessment study.

Design and inspection services to be performed in-house by City Engineer.

Stormwater
0 $ 30,000
0 0
30,000
0 0
0 $ 30,000
0 0
30,000
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 90,000
0 0
90,000
0 0
Parks & Public Works
On Schedule

Page 459 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Rio Hondo Load Reduction Strategy 46-8025
FY 18-19
The City Council in 2018 entered into a cost-sharing agreement for the preparation of preliminary engineering and associated design services to reduce pollution loads that drains from San Marin into the Rio Hondo through 3 tributaries (Alhambra, Rubio and Eaton Washes). The project has been progressing very slowly due to the numerous engineering and environmental alternatives being considered. 394 Capital Construction 257,000
$ 257,000
0 204,605
0 0
0 0
$ 204,605
&267(67,0$7(127(6
*Per the December 12, 2018 cost-sharing agreement the total City cost for engineering is $257,000. Total expenditures as of 2-1-2021 is $52,395. The engineering budget shown for FY 21-22 is a re-appropriation request reflecting the remaining obligation. Construction costs are not yet estimated and the project may be eligible for Measure W funding.

Stormwater
0 $ 204,605
204,605
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 257,000*
257,000*
0 0
0 0
Parks & Public Works
* see cost estimate notes
In ProgressReAppropriated
for FY 22-23

Page 460 of 472 ends

ADOPTED FY
)< )< )<
&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Trash Capture Filter Program FY-8026
FY 18-19
This is a 3-year program originally approved by the City Council in 2019. Work involves installing additional trash capture filter screens in drainage inlets citywide to improve stormwater quality in response to a notice of violation issued by the California water board in April 2019. This is the final year of the program as the City is no longer under a violation notice.
394 Capital Construction 50,000
$ 50,000
0 0
0 25,000
0 0
$ 25,000
Stormwater
0 $ 25,000
0 0
25,000
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 50,000
0 0
50,000
0 0
Parks & Public Works
On Schedule

Page 461 of 472 ends

City of San Marino
Office of the City Engineer
Parks and Public Works Department
2200 Huntington Drive, San Marino, California 91108
Phone: (626) 300-0765
e-mail: [email protected]

Page 462 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 463 of 472 ends

Adopted Operating & Capital Budget

C I T Y O F S A N M A R I N O
Fiscal Year 2022 - 2023

Page 464 of 472 ends

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Efficient, Responsive, and Effective City Services
• Fiscally Responsible and Transparent City Government

BACKGROUND
In 1979 and 1990, California voters approved Proposition 4 (the “Gann Initiative”) and Proposition 111, respectively. Proposition 4 placed limits on the amount of tax proceeds that can be received and appropriated by governments in the State. Proposition 111 provided an adjustment formula to allow for local growth factors. Each year, governments throughout the State adopt a resolution establishing their appropriations limit as well as their appropriations that are subject to the limit.

DISCUSSION
Each year, two change factors are combined in a single adjustment factor and applied to the prior year’s appropriations limit to arrive at the new appropriations limit for the upcoming fiscal year.

1. Local agencies are allowed to use the larger of the City’s population growth or their County’s population growth. For calendar 2022, on which the FY 2022-23 limit is based, the State Department of Finance reports that the populations of both the City of San Marino and the County of Los Angeles declined. The City’s population decline of 0.62% was used for the City’s FY 2022-23 limit calculation this year. The County’s population decline of 0.71% was greater.

TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Paul Chung, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: May 27, 2022
SUBJECT: APPROVAL OF RESOLUTION NO. R-22-23 ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

Page 465 of 472 ends

2. Agencies are allowed to use as a “cost of living” factor the larger of the change in California per capita income or the growth in non-residential assessed valuation due to new construction. The change in California per capita income, 7.55%, was used in the City’s FY 2022-23 limit calculation. The change in non-residential assessed property valuation in San Marino has not been measured, and is assumed to be less than 7.55%.

The proposed FY 2022-23 appropriations limit is $32,034,971 and the proposed budget appropriations subject to the limit are $21,110,586, or 66% of the maximum allowed.

Exhibit A to the accompanying resolution shows how the FY 2022-23 appropriations limit was calculated. Exhibit B is the narrative discussion of the Gann Appropriations Limit and its implications for the City of San Marino that is proposed to be included in the final FY 2022-23 adopted budget document along with Resolution No. R-22-23 and Exhibit A.

FISCAL IMPACT & PROCUREMENT REVIEW
Because the proposed appropriations subject to the limit are less than the appropriations limit, there is no direct fiscal impact resulting from approval of the Resolution.

This report requires no procurement review.

LEGAL REVIEW
The City Attorney’s office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends adoption of the proposed FY 2022-23 appropriations limit and the appropriations subject to limitation for the City of San Marino. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Resolution No. R-22-23, Establishing the Appropriations Limit and Appropriations Subject to Limitation for Fiscal Year 2022-23.”

ATTACHMENTS

1. Resolution No. R-22-23

2. Exhibit A: Gann Appropriations Limit Calculation

3. Exhibit B: Implications of the Gann Appropriations Limit

Page 466 of 472 ends

RESOLUTION NO. R-22-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA ESTABLISHING THE

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California as follows:

SECTION 3. Appropriations designated in the Fiscal Year 2022-23 Proposed Budget that are subject to the limit total $21,110,586, representing an amount that is 66% of the limit.

PASSED, APPROVED AND ADOPTED this 27
th day of May, 2022.
_______________________________

SUSAN JAKUBOWSKI, MAYOR
ATTEST:
__________________________

CHRISTINA BAKER,

CITY CLERK

Page 467 of 472 ends

CITY OF SAN MARINO RESOLUTION NO. R-22-23

AYES:

NOES:

ABSENT:
_______________________

CHRISTINA BAKER,

CITY CLERK

Page 468 of 472 ends

EXHIBIT A
2021-22 Base Limit: $ 26,770,710
2022-23 Change in CA Per Capita Income 7.55%
2022-23 Change in City Population: -0.62%
2022-23 Combined Adjustment Factor 1.0688
2022-23 Limit Before Voter Approved Override $ 28,612,153 2022-23 Voter Approved Override - Public Safety Parcel Tax $ 3,422,818 2022-23 Appropriations Limit $ 32,034,971
2022-23 Amount Subject to Appropriations Limit $ 21,110,586 2022-23 Percentage of San Marino Appropriations Subject to Limit 66% City of San Marino
Fiscal Year 2022-23
Gann Appropriations Limit Calculation

Page 469 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 470 of 472 ends

The appropriations margin, the difference between the limit and the appropriations subject to limitation, is therefore $10,924,385, and appropriations subject to limitation are 66% of the limit.

Page 471 of 472 ends

THIS PAGE LEFT BLANK INTENTIONALLY

Page 472 of 472 ends

San Marino City CouncilMay 27, 2022

San Marino City Council
May 27, 2022