San Marino City Council
May 27, 2022

CITY OF SAN MARINO

CITY COUNCIL AGENDA
Susan Jakubowski, Mayor www.cityofsanmarino.org
Steve Talt, Vice Mayor (626) 300-0700 Phone
Steven W. Huang, DDS, Council Member (626) 300-0709 Fax Gretchen Shepherd Romey, Council Member City Hall Council Chamber Ken Ude, Council Member 2200 Huntington Drive
Marcella Marlowe, Ph.D., City Manager San Marino, CA 91108

ADJOURNED REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL
FRIDAY, MAY 27, 2022 AT 8:30 A.M.

SAN MARINO CENTER
1800 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.

PURSUANT TO ASSEMBLY BILL (AB) 361
Members of the City Council may teleconference into the meeting without noticing each teleconference location from which a member will be participating in a public meeting.

CORONAVIRUS DISEASE (COVID-19) ADVISORY
To protect both staff, our constituents, and elected officials, it is recommended that members of the public wear a mask indoors, per the State and County Health Department’s current Health Officer Orders. Given the seriousness of COVID-19, you are encouraged to provide input electronically if you do not feel comfortable attending in person.

How to participate in the meeting from home:
1) Via Computer for Video Streaming:

Website: https://us02web.zoom.us/j/85408932701
Meeting ID: 854 0893 2701
2) Via Phone for Audio Only:

Phone Number: (669) 900-9128
Meeting ID: 854 0893 2701

CITY COUNCIL AGENDA – MAY 27, 2022 PAGE 2 OF 3
How to offer public comment from home:
1) Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting, to be read by the City Clerk during public comment.

Lengthy public comment may be summarized in the interest of time. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
2) Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the in-person comments.

CALL TO ORDER

PLEDGE OF ALLEGIANCE
ROLL CALL: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski

POSTING OF AGENDA
The agenda is posted 72 hours prior to each regular meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

NEW BUSINESS

1. APPOINTMENT OF MEMBERS TO THE PLANNING COMMISSION, DESIGN

REVIEW COMMITTEE, LIBRARY BOARD OF TRUSTEES, AND PUBLIC

SAFETY COMMISSION
Recommendation: The Council Liaisons for the Planning Commission, Design Review Committee, Library Board of Trustees, and Public Safety Commission recommend appointments for each of the advisory bodies.

2. PRESENTATION AND ADOPTION OF THE PROPOSED OPERATING & CAPITAL BUDGET FOR FISCAL YEAR 2022-23
Recommendation: Staff recommends that the City Council approve Resolution No. R-22-22, adopting the Operating and Capital Budget for Fiscal Year 2022-23 and appropriating the amounts specified therein from the funds and for the purposes indicated.

CITY COUNCIL AGENDA – MAY 27, 2022 PAGE 3 OF 3

3. APPROVAL OF RESOLUTION NO. R-22-23 ESTABLISHING THE
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23
Recommendation: Staff recommends that the City Council approve Resolution No. R-22-23, Establishing the Appropriations Limit and Appropriations Subject to Limitation for Fiscal Year 2022-23.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

PUBLIC COMMENTS

FUTURE AGENDA ITEMS

ADJOURNMENT
Dated: May 18, 2022 CHRISTINA BAKER
Posted: May 20, 2022 CITY CLERK

THIS PAGE LEFT BLANK INTENTIONALLY

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Fiscally Responsible and Transparent City Government

BACKGROUND
The City Council has established a number of advisory bodies which assist the City Council with a variety of issues, needs, and concerns. The Council Liaisons for each advisory body conduct interviews and make recommendations to the Mayor and Council for appointments.

DISCUSSION
Notice of the vacancies and advertisement of the advisory body recruitment was placed in the San Marino Tribune, in the City Manager’s Weekly Briefing email, on the City’s social media accounts, and on the City’s website. A recruitment was not conducted for the Recreation Commission at this time, as the Commission is still on a hiatus. Applicants consisted of both existing members reapplying for another term, if eligible, as well as new applicants. Applicants were interviewed by the Council Liaisons for each body. The table below identifies the vacancies on each body and the number of applications received.

TO: Mayor and City Council
FROM: City Council Liaisons to the Planning Commission, Design Review Committee, Library Board of Trustees, and Public Safety Commission BY: Christina Baker, City Clerk
DATE: May 27, 2022
SUBJECT: APPOINTMENT OF MEMBERS TO THE PLANNING

COMMISSION, DESIGN REVIEW COMMITTEE, LIBRARY BOARD

OF TRUSTEES, AND PUBLIC SAFETY COMMISSION
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

Advisory Body Vacancies Number of
Applicants
Planning Commission
Mayor Susan Jakubowski – Delegate
Council Member Huang – Alternate
Two (2) regular members
One (1) alternate 4
Design Review Committee
Council Member Shepherd Romey – Delegate
Vice Mayor Talt – Alternate
Three (3) regular members
One (1) alternate 6
Library Board of Trustees
Council Member Ude – Delegate
Vice Mayor Talt – Alternate
Two (2) regular members
Two (2) alternates 4
Public Safety Commission
Mayor Jakubowsi – Delegate
Vice Mayor Talt – Alternate
Four (4) regular members 6

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney has reviewed and approved the staff report as to legal form.

RECOMMENDATION
The Council Liaisons for the Planning Commission recommend the Council appointment of two (2) regular members and one (1) alternate member to the Planning Commission to serve fouryear terms, each commencing on June 1, 2022.

The Council Liaisons for the Design Review Committee recommend the Council appointment of three (3) regular members and one (1) alternate member to the Design Review Committee to serve two-year terms, each commencing on June 1, 2022.

The Council Liaisons for the Library Board of Trustees recommend the Council appointment of two (2) regular members to serve three-year terms and two (2) alternate members to complete terms ending on May 31, 2023, each appointment term commencing on June 1, 2022.

The Council Liaisons for the Public Safety Commission recommend the Council appointment of four (4) regular members to the Public Safety Commission to serve four-year terms, each commencing on June 1, 2022.

If Council concurs, the appropriate motions would be:
“I move to appoint _____ and ______ as regular members, and _____ as an alternate member to the Planning Commission to serve terms ending on May 31, 2026.” “I move to appoint _____, _____, and ____ as regular members, and _____ as an alternate member to the Design Review Committee to serve terms ending on May 31, 2024.” “I move to appoint ____ and _____ as regular members of the Library Board of Trustees to serve terms ending May 31, 2025, and _____ and _____ as alternate members to the Library Board of Trustees to complete terms ending May 31, 2023.” “I move to appoint ____, _____, and ____ as regular members to the Public Safety Commission to serve terms ending May 31, 2026, and _____ as a regular member to the Public Safety Commission to complete the term ending May 31, 2024.”

ATTACHMENTS
None.

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STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Fiscally Responsible and Transparent City Government
• Safe Community
• Well-Maintained Infrastructure
• Inviting and Relevant City Facilities

BACKGROUND
During the Fiscal Year 2019-20 budget process, staff worked together with the City Council Budget Liaisons (then Council Members Susan Jakubowski and Ken Ude) to develop an innovative and streamlined budget process that ultimately led to a successful adoption of the budget on May 31, 2019. Staff has continued to use this same budget process each fiscal year since.

One prominent element of budget cycles is the brainstorming and selection of priority initiatives.

Because of multiple difficulties that arose with the priority initiative process in the Fiscal Year 2020-21 budget process, staff in coordination with the Budget Liaisons (then-Mayor Ude and then Vice Mayor Jakubowski) decided to retire the priority initiative process and replace it with a more flexible goal-setting session and community input survey for the Fiscal Year 2021-22 budget process. After reviewing the impact of moving away from priority initiatives towards goal-setting with the current budget liaisons (Mayor Jakubowski and Council Member Ude), it was recommended that Council return to the priority initiative setting process with a few modifications.

TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Paul Chung, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: May 27, 2022
SUBJECT: PRESENTATION AND ADOPTION OF THE PROPOSED
OPERATING & CAPITAL BUDGET FOR FISCAL YEAR 2022-23
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

To date, the following actions have taken place to put us on the right footing for today’s presentation of the FY 2022-23 proposed operating and capital budget:
• At the January 28, 2022 City Council meeting, the City Council brainstormed possible operating budget priority initiatives and noted which Capital Improvement Program (CIP) projects they would like to see prioritized.
• In addition to the City Council brainstorming session on January 28th, staff gathered priority initiative input from the community in various ways. The City conducted a community survey, which was promoted in the City Manager’s Weekly Briefing, on social media, and at several speaking engagements staff had in the community. Staff also held targeted brainstorming sessions with the City Club, the Chinese Club of San Marino, and at the Monthly Town Hall meeting on February 7, 2022. Similar to the Council brainstorming session, Staff separated the public’s input into operational budget priority initiative ideas and CIP project priority initiative ideas. • At the February 9, 2022 City Council meeting, staff presented the mid-year review, fiveyear financial forecast, and long-term financial projection. • At the February 25, 2022 City Council meeting, each Council Member identified their top priority initiatives from all of the brainstormed ideas. Two priority initiatives were approved by City Council, the Vacancy Tax and No Smoking Ordinance at Lacy Park.

These two items have no budget impact.
• The City Council reviewed and gave direction on the FY 2022-23 Capital Equipment and Improvement Budget at the March 18 and 25, 2022 City Council meetings. • On April 4, the Public Safety Commission reviewed and accepted the draft FY 2022-23 Public Safety Department Budgets as presented.
• On April 11, the Library Board of Trustees reviewed and accepted the draft FY 2022-23 Crowell Public Library’s Department Budget as presented. • Over the course of two meetings on April 22, 2022 and April 29, 2022, the City Council reviewed the expenditures of the FY 2022-23 proposed operating budget and work plans, as well as follow-up on pending items from the Capital Improvement Plan. Staff also provided a high-level budget summary, anticipated fund balance and revenue details to help frame the discussion. At these two meetings, the City Council offered comments on the operating budgets of all departments.
• Staff then revised their draft operating and capital budgets based on the direction provided by the City Council at these meetings. The complete Proposed Operating and Capital Budget document, incorporating this Council feedback, is now presented to the City Council for approval.

DISCUSSION
Today’s meeting moves us into the final step in the budget process, with the presentation of the City Manager’s Proposed Operating and Capital Budget for FY 2022-23. The accompanying budget document incorporates all of the previous direction given to staff by the City Council at our previous budget meetings. While the previous budget meetings with the City Council focused on various components of the City budget, the Proposed Budget document provides the City Council the comprehensive FY 2022-23 budget, as well as budget details down to the individual line items within each department, individual capital projects, and equipment items. The following are changes based on Council feedback at prior budget study sessions.

Community Development Department – Staffing & Contract Services Budget Proposal During the April 22, 2022 Budget Study Session, Council directed staff to come back with an enhanced staffing proposal for Community Development. The table and narrative below provides the detail regarding the budget proposal:
* The budget proposal above is addition to the 0.50 FTE Senior Planner upgrade that was previously presented to during the budget study session to the City Council. If Council approves the proposed budget as presented, the total FTE increase for FY 2022-23 for the Community Development Department would be 3.00 FTE.

Assistant Planner. This additional Assistant Planner would primarily review ADU applications, which are required to be reviewed and approved by State law in a rigid timeline; demand for these types of projects has increased dramatically. During 2019 (the most recent non-COVID year), the City processed 9 ADU applications. In contrast, based on 2022 projections, staff is expected to process 66 ADU applications - an increase of 633%. Additionally, staff is projected to process 510 administrative approvals that require staff to review and confirm that the requests are consistent with all City adopted ordinances and regulations; the new Assistant Planner will assist in this increased workload as well. The new Assistant Planner will also be expected to be a resource to the Building Division to ensure that the projected 937 building permits and 807 business licenses are in conformance with the City’s Zoning Ordinance and other adopted regulations. Although the work is not complex and does not require a higher level planner, the FTE Description Amount

1.00 Assistant Planner Position $ 99,075

1.00 Permit Technician Position 85,655

0.50 Upgrading a Management Analyst from a Part-Time Position (0.50 FTE) to Full-Time Position (1.00 FTE) 63,809
N/A Other Contract Services Related to Tree Planning Contract Services 75,000

2.50 Total * $ 323,539

volume is heavy and an additional Assistant Planner will permit us to address these applications in a timely manner.

Permit Technician. While permit activity can be cyclical, the aging housing stock will require renovations, remodels, and additions requiring building and safety inspections, plan checks, and permit issuance. The state legislature has moved towards requiring local jurisdictions to streamline the permit process through State Assembly bills. These types of unfunded mandates require more staff time and resources to process. This combination of factors will add to the current customer service needs, which are already compromised by existing staffing levels. An additional Permit Technician will be cross-trained and positioned to assist with both business license permitting and building permitting, as well as partnering in general counter and phone customer service. Based on project tracking logs, staff processed 362 business license applications and 101 certificates of compliance in 2019. Based on 2022 projections, staff is projected to process:
• 807 business licenses applications - an increase of 101%; • 204 certificates of compliance - an increase of 122%; and • 937 building permits.

Management Analyst. A full time Management Analyst is required to coordinate programs (such as the tree permit or department budget process), provide departmental administrative support (including agenda packet and staff report preparation for the City Council, Planning Commission, and Design Review Committee), and continue to provide key assistance to the City’s economic development program. Increasing the level of administrative, research, and process improvement to the department will remove these tasks from the planners and director, resulting in increased capacity for those employees.

Arborist Services (Contract). The City is committed to providing concierge service for private tree management – this includes specialized review of permit requests and consultations for residents. It has proven virtually impossible for the Urban Forester to balance providing this level of service with the responsibilities of managing the City’s public trees. A dedicated arborist (separate from the Urban Forester) will also be in a better position to provide technical expertise related to tree permit appeals, peer review of arborist reports, technical testimony during Planning Commission and Design Review Committee public hearings, and the processing of code enforcement cases. We do not believe there is enough work (at this time) to warrant a full-time position and, based on the employment market, prefer the expertise level of a consultant rather than trying to recruit a part-time employee.

Community Services Department – Special Event Updates
During the April 29, 2022 Budget Study Session, Council directed staff to not include the Home for the Holiday’s event but rather to add $40,000 for the Tree Lighting event.

The table below shows the changes:

Revenue Updates
After feedback from Council, staff made two changes to the FY 2022-23 Proposed Revenue Budget, see table below:

The American Rescue Plan Act’s (ARPA) revenue was moved from FY 2021-22 to FY 2022-23, since majority of the ARPA funds will be expended next year. Additionally, the Home for the Holidays event revenues were deleted.

Per the Finance Liaisons request, Attachment I provides the Net Income Position schedule.

Furthermore, the City Manager’s transmittal letter (included in the accompanying FY 2022-23 Proposed Budget document) provides additional overview and analysis.

FISCAL IMPACT & PROCUREMENT REVIEW
The proposed operating budget includes $34.2 million in revenues and $30.1 million in expenditures in a balanced budget with a net income of $4.1 million. Revenues are anticipated to increase by $2.8 million or 8.8% while operating expenditures are up $1.1 million or 3.7%.

City staffing is proposed to be increased overall by 5.26 full-time equivalent (FTE) positions to a total of 134.00 FTEs.

The proposed capital equipment and improvement budget is $16.6 million, and consists of new funding for 28 capital improvement projects ($10.1 million), new funding for 15 capital equipment items ($0.6 million), and requests to re-appropriate funds for 9 unfinished projects that were approved by the Council last year ($5.9 million).

Date Description Amount
April 29th Home for the Holidays Event Removed $ (284,385) April 29th Tree Lighting Event (Other Contract Services and Materials & Supplies)
40,000
Total $ (244,385)
Date Description Amount
April 22nd Estimate for Funding from American Rescue Plan Updated $ 2,117,359 April 29th Reduction of Home for the Holidays Revenue in Special Event Program Fees (333,850)
Total $ 1,783,509

The total FY 2022-23 Proposed Budget (Operating and Capital) includes revenues of $36.8 million and total expenditures of $46.8 million.

The unassigned fund balance of the General Fund is projected to grow by $3.5 million to $24.4 million by June 30, 2023, which will be equal to 71% of General Fund revenues. The fund balance for the Capital Projects Fund is projected to decline by $14.0 million to $0.6 million by June 30, 2023, as a result of expenditures to improve our infrastructure. The Council will decide whether to use the General Fund balance reserves to transfer into the Capital Projects Fund to fund future capital projects.

This report requires no procurement review.

LEGAL REVIEW
The City Attorney’s office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council approve Resolution R-22-22 Adopting the Operating and Capital Budget for Fiscal Year 2022-23. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Resolution No. R-22-22, adopting the Operating and Capital Budget for Fiscal Year 2022-23 and appropriating the amounts specified therein from the funds and for the purposes indicated.”

ATTACHMENTS

1. Net Income Position Schedule

2. Resolution No. R-22-22

3. Proposed Operating and Capital Budget for Fiscal Year 2022-23

FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 $ Change % Change Actual Actual Budget Proposed Budget to Budget to
Proposed Proposed

OPERATING BUDGET
Revenue
General Fund $ 24,196,887 $ 25,089,039 $ 26,810,212 $ 26,972,766 $ 162,554 0.6% Public Safety Fund 4,357,401 4,423,396 4,434,068 4,420,918 (13,150) -0.3% Fourth of July Fund 55,147 26,909 61,715 61,715 - 0.0%
San Marino Center Fund 5,987 85 - - - 0.0%
American Rescue Plan Fund - - - 2,117,359 2,117,359 100.0% Debt Service 7,692 44 - - - 0.0%
Donations Fund 151,113 104,506 105,475 92,750 (12,725) -12.1% Total Revenues $ 28,774,227 $ 29,643,979 $ 31,411,470 $ 33,665,508 $ 2,254,038 7.2% Expenditures
General Fund $ 10,702,160 $ 10,379,885 $ 13,232,421 $ 14,164,458 $ 932,037 7.0% Public Safety Fund 12,647,791 13,240,280 13,383,995 13,679,343 295,348 2.2% Fourth of July Fund 53,124 903 104,553 93,942 (10,611) -10.1% San Marino Center Fund 54,565 1,500 - - - 0.0%
Donations Fund 86,714 108,632 57,475 119,499 62,024 107.9% Workers' Compensation Fund 531,958 540,064 593,206 619,315 26,109 4.4% General Liability Fund 822,824 777,752 760,813 733,572 (27,241) -3.6% Restricted Funds 408,767 - 402,653 186,153 (216,500) -53.8% Debt Service 846,587 513,729 531,712 552,034 20,322 3.8% Total Expenditures $ 26,154,490 $ 25,562,745 $ 29,066,828 $ 30,148,316 $ 1,081,488 3.7% NET OPERATING BUDGET $ 2,619,737 $ 4,081,234 $ 2,344,642 $ 3,517,192 $ 1,172,550 50.0% FY 2022-23 PROPOSED BUDGET - NET CASH POSITION

FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 $ Change % Change Actual Actual Budget Proposed Budget to Budget to
Proposed Proposed
FY 2022-23 PROPOSED BUDGET - NET CASH POSITION

CAPITAL BUDGET
Revenue
Capital Projects Fund (incl. restricted fund $ 642,580 $ 31,265 $ 25,000 $ 25,000 $ - 0.0% Restricted Funds $ 1,738,561 $ 1,777,628 1,888,377 $ 2,021,552 133,175 7.1% American Rescue Plan Fund - - - 500,000 500,000 100.0%
Capital Equipment Fund 450,295 497,480 607,927 540,647 (67,280) -11.1% Total Revenues $ 2,831,436 $ 2,306,373 $ 2,521,304 $ 3,087,199 $ 565,895 22.4% Expenditures
Capital Projects Fund (incl. restricted fund $ 2,735,422 $ 4,010,116 $ 15,205,042 $ 15,990,489 $ 785,447 5.2% Capital Equipment Fund 448,730 503,590 646,254 623,373 (22,881) -3.5% Total Expenditures $ 3,184,152 $ 4,513,706 $ 15,851,296 $ 16,613,862 $ 762,566 4.8% NET CAPITAL BUDGET $ (352,716) $ (2,207,333) $ (13,329,992) $ (13,526,663) $ (196,671) NET CHANGE IN CASH $ 2,267,021 $ 1,873,901 $ (10,985,350) $ (10,009,471) $ 975,879 * Equipment Cost Allocation budget was reallocated from various departments to Non-Departmental budget starting FY 2021-22

RESOLUTION NO. R-22-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA ADOPTING THE

OPERATING AND CAPITAL BUDGET FOR THE FISCAL
YEAR 2022-23 AND APPROPRIATING THE AMOUNTS

SPECIFIED THEREIN FROM THE FUNDS AND FOR THE

PURPOSES INDICATED
WHEREAS, the City Council has received the City Manager’s proposed Operating and Capital Budget for the Fiscal Year 2022-23 beginning on July 1, 2022; and WHEREAS, a copy of the proposed budget was on file in the Office of the City Clerk and at the Public Library for public review; and
WHEREAS, the City Council conducted study sessions on the proposed Budget on January 28th, February 25th, March 18th, March 25th, April 22nd, and April 29th, 2022; and WHEREAS, on May 27th, at a duly noticed City Council meeting, the City Council reviewed and considered the final budget document that was submitted to the City Council by the City Manager.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California as follows:

SECTION 1. That the Operating Budget and Capital Budget for the Fiscal Year 2022- 2023, on file in the Office of the City Clerk of the City of San Marino, incorporated herein by reference, is herewith adopted as amended by the City Council on May 27th, 2022 as the official Operating and Capital Budget for the City of San Marino for the Fiscal Year 2022-2023 beginning July 1, 2023 and the respective amounts specified therein are appropriated for their designated purpose.

SECTION 2. That total estimated revenues, from all funds and sources, are $36,752,707; total proposed expenditures, from all funds and sources, are $46,762,178; and total transfers in/out between funds are $11,427,328.

SECTION 3. That the City Council approves total budgeted appropriations and any amendments throughout the fiscal year. This appropriated budget covers substantially all City expenditures. Actual expenditures may not exceed budgeted appropriations at the fund level.

The City Manager is authorized to transfer budgeted amounts between the operating accounts of any department, and between departments. The City Council is authorized to transfer and amend capital projects and capital acquisition budgets.

SECTION 4. That the City Clerk shall certify to the adoption of this Resolution.

CITY OF SAN MARINO RESOLUTION NO. R-22-22

PAGE TWO
PASSED, APPROVED AND ADOPTED this 27th day of May, 2022. ________________________________

SUSAN JAKUBOWSKI, MAYOR
ATTEST:
_______________________

CHRISTINA BAKER

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, HEREBY CERTIFY that the foregoing Resolution No. R-22-22 was adopted by the City Council of the City of San Marino at a Regular Meeting of the City Council held on the 27th day of May, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________________

CHRISTINA BAKER

CITY CLERK

Adopted
Operating &
Capital Budget

C I T Y O F S A N M A R I N O
Fiscal Year 2022 - 2023

Cover Photo: The Rotary Centennial Clock
The Rotary Centennial Clock, located across the street from City Hall at Huntington Drive and San Marino Avenue, was dedicated on July 4, 2005. The Centennial Clock was donated by the Rotary Club of San Marino to the San Marino community in celebration of Rotary International's 100th Year of existence.

The Centennial Clock Project began as a modest proposal to give a lasting gift to that community.

Initially, the project envisioned a clock that might cost $15,000, but that estimate was quickly upgraded to $25,000. Ultimately, the project became a labor of love and was refined and expanded to the point that actual costs exceeded $66,000.

San Marino Rotary raised over $74,000 for the project in concert with three principal community partners: the San Marino City Club, the Chinese Club of San Marino, and the San Marino Chamber of Commerce. After construction completion, the balance of donated proceeds established a Rotary Charities maintenance fund, to which San Marino Rotary annually makes contributions.

San Marino Rotary also dedicated a time capsule with the centennial Clock, assigning its youngest members to gather for the time capsule's opening on July 4, 2039. The year 2039 will mark the 100th anniversary of the founding of the Rotary Club of San Marino.

Mayor
Vice-Mayor
Council Member
Council Member
Council Member
City Council
Susan Jakubowski
Steve Talt
Steven Huang, DDS
Gretchen Shepherd Romey
Ken Ude
City Manager
Finance Director
Police Chief
Fire Chief
Community Development
Director
Community Services Director
Community Engagement Manager
Parks & Public Works
Director/City Engineer
Human Resources Director
Executive Team
Marcella Marlowe, PhD
Paul Chung
John Incontro
Mario Rueda
Isidro Figueroa
Cathi Johnson
Nicole Cuadras
Robert Newman (Interim)
Paul Chung (Interim)
Appointed Officials
Annie Han
Joseph Montes
City Treasurer
City Attorney
City Leaders

Residents
City Council
City Attorney City Manager
City
Manager’s
Office
Human
Resources Finance Community Development Police Fire Parks & Public Works Community
Services
City Treasurer
City of San Marino
Organizational Chart

Table of Contents
City Manager’s Transmittal Letter.........................................................................................................................

City Manager’s Transmittal Letter – Translated into Chinese.................................................................

Five-Year Forecast – General and Public Safety Funds................................................................................

Five-Year Forecast – Capital Projects Fund.......................................................................................................

Citywide Financial Policies Compliance...............................................................................................................

Summaries ..........................................................................................................................................................................

Summary of Revenues, Expenditures, and Changes in Fund Balances.................................................................

Summary Schedule of Revenues by Fund ...................................................................................................................

Detail Schedule of Revenues by Fund .........................................................................................................................

Summary Schedule of Expenditures by Fund.............................................................................................................

Summary Schedule of Expenditures by Department & Type ................................................................................

Schedule of Department Expenditures by Fund.......................................................................................................

Schedule of Transfers Between Funds........................................................................................................................

Cost Recovery – General, Public Safety and 4th of July Event...............................................................................

Summary of Authorized Positions................................................................................................................................

Total Compensation by Position Classification ........................................................................................................

Operating Budget............................................................................................................................................................

City Council.......................................................................................................................................................................

City Attorney....................................................................................................................................................................

City Manager’s Office......................................................................................................................................................

El Molino Viejo (The Old Mill) ...........................................................................................................................

Finance Department........................................................................................................................................................

Non-Departmental................................................................................................................................................

Human Resources Department....................................................................................................................................

Community Development Department......................................................................................................................

Police Department...........................................................................................................................................................

Fire Department...............................................................................................................................................................

Emergency Management ......................................................................................................................................

Parks and Public Works Department .........................................................................................................................

Parks and Public Works Administration................................................................................................................

Fleet................................................................................................................................................................................

Sewer..............................................................................................................................................................................

Streets............................................................................................................................................................................

Parks...............................................................................................................................................................................

Grounds.........................................................................................................................................................................

Building Maintenance ..................................................................................................................................................

Community Services Department................................................................................................................................

Recreation.....................................................................................................................................................................

Recreation Administration ..................................................................................................................................

Aquatics ..................................................................................................................................................................

Youth........................................................................................................................................................................

Adult .........................................................................................................................................................................

Community Events & Cultural Enrichment.....................................................................................................

Contract Classes....................................................................................................................................................

Facilities & Rentals.................................................................................................................................................

Library ............................................................................................................................................................................

Library Administration .........................................................................................................................................

Adult Services.........................................................................................................................................................

Childrens’ Services................................................................................................................................................

Processing................................................................................................................................................................

Circulation...............................................................................................................................................................

Capital Budgets ................................................................................................................................................................

Capital Equipment Budget..............................................................................................................................................

Capital Construction Budget ........................................................................................................................................

Appendices..........................................................................................................................................................................

Legal Requirements and Budget Policies....................................................................................................................

Budget Preparation Calendar........................................................................................................................................

Fund Descriptions............................................................................................................................................................

Community Profile...........................................................................................................................................................

City Map.............................................................................................................................................................................

History of San Marino.....................................................................................................................................................

San Marino’s City Seal.....................................................................................................................................................

Summary to Audited Financial Statements.................................................................................................................

Summary of Citywide Net Position – Last Five Years ...........................................................................................

Summary of General Fund Balance Sheets – Last Five Years ...............................................................................

Summary of General Fund Income Statements – Last Five Years ......................................................................

The Property Tax in San Marino..................................................................................................................................

The Public Safety Parcel Tax .........................................................................................................................................

Budget Adoption Resolution .........................................................................................................................................

Gann Appropriations Limit Resolution.......................................................................................................................

Gann Appropriations Limit Calculation .....................................................................................................................

Implications of Gann Appropriations Limit................................................................................................................

Schedule of Fees for Services – Fiscal Year 2021-22...............................................................................................

Glossary ............................................................................................................................................................................. 5-Year Capital Equipment and Improvement Plan ...................................................................................................

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City
Manager's
Transmittal
Letter

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City Manager’s Transmittal Letter
May 27, 2022
Honorable Mayor and City Council,
I am pleased to present the Proposed Operating and Capital Budget for the City of San Marino for Fiscal Year (FY) 2022-23. This document serves as the City’s financial plan for the upcoming year and demonstrates the City Council’s priorities for the provision of programs, projects, and services to the public.

The Strategic Plan adopted by the City Council in April 2018 served as a foundation for development of this Proposed Budget. The Strategic Plan identified the following vision, mission and critical success factors for the City organization:

Vision
To enhance our unique residential community and preserve the best of our past for future generations.

Mission
Contributing to a safe, beautiful, and enduring community with excellence, stewardship, and innovation.

Critical Success Factors
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Safe Community
• Well-Maintained Infrastructure
• Fiscally Responsible and Transparent City Government
• Attractive, Complementary Business District
• Inviting and Relevant City Facilities
• Beautiful, Preserved, Single-Family Neighborhoods
As we emerge from a two challenging years while balancing COVID-19 management and delivering the services that our community needs, the City is well-positioned for success and a return to normalcy in FY 2022-23. The proposed operating budget includes $34.2 million in unrestricted revenues and $30.1 million in operating expenditures, resulting in a balanced budget with a net income of $4.1 million. As a result, projected revenues are more than sufficient to pay for our planned operating expenditures.

The operating budget is funded almost entirely from the General Fund, with some additional funding from restricted transportation and public safety funds. The City’s General Fund is healthy.

Its unassigned fund balance is projected to grow by $3.5 million to $24.4 million by June 30, 2023,

which will be equal to 71% of FY 2022-23 General Fund Group estimated revenues. (As a reminder, the City’s Financial Policies dictate that the City maintain a balance that equals 40% of our projected revenues, putting us well-beyond that threshold.) The proposed capital budget consists of $10.1 million for new projects, $5.9 million for unfinished projects from the prior year, and approximately $0.6 million for new equipment. While funding for capital equipment comes from the General Fund, funding for capital improvements comes primarily from our Capital Projects Fund reserves, along with some external funding sources. The City Council has also directed the transfer of excess reserves from the General Fund to the Capital Projects Fund, thereby funding our aggressive capital projects campaign for a five-year period.

In putting together this budget, we assumed a prudent approach as the local economy recovers from impacts due to the COVID-19 pandemic and the continuation of a slowly growing economy.

We have forecasted revenues to grow at a modest pace in anticipation of this. The proposed budget includes total revenues of $36.8 million and total expenditures of $46.7 million ($30.1 million in operating expenditures and $16.6 million of capital expenditures). Please see the following graph for a breakdown of our revenue sources and expenditure categories:

Budget Highlights
Budget Process
One prominent element of budget cycles is the brainstorming and selection of priority initiatives.

Because of multiple difficulties that arose with the priority initiative process in the Fiscal Year 2020-21 budget process, staff in coordination with the Budget Liaisons (then-Mayor Ude and then Vice Mayor Jakubowski) decided to retire the priority initiative process and replace it with a more flexible goal-setting session and community input survey for the Fiscal Year 2021-22 budget process. After reviewing the impact of moving away from priority initiatives towards goal-setting

with the current budget liaisons (Mayor Jakubowski and Council Member Ude), it was recommended that Council return to the priority initiative setting process with a few modifications.

At the January 28, 2022 City Council meeting, the City Council brainstormed possible operating budget priority initiatives and noted which Capital Improvement Program (CIP) projects they would like to see prioritized.

In addition to the City Council brainstorming session on January 28th, staff gathered priority initiative input from the community in various ways. The City conducted a community survey, which was promoted in the City Manager’s Weekly Briefing, on social media, and at several speaking engagements staff had in the community. Staff also held targeted brainstorming sessions with the City Club, the Chinese Club of San Marino, and at the monthly Town Hall meeting on February 7, 2022. Similar to the Council brainstorming session, Staff separated the public’s input into operational budget priority initiative ideas and CIP project priority initiative ideas.

At the February 9, 2022 City Council meeting, staff presented the mid-year review, five-year financial forecast, and long-term financial projections. At the February 25, 2022 City Council meeting, each Council Member identified their top priority initiatives from all of the brainstormed ideas. Two priority initiatives were approved by City Council, the Vacancy Tax and a No Smoking Ordinance at Lacy Park. These two items have no budget impact.

The City Council reviewed and gave direction on the FY 2022-23 Capital Equipment and Improvement Budget at the March 18 and 25, 2022 City Council meetings.

On April 4 2022, the Public Safety Commission reviewed and accepted the draft FY 2022-23 Public Safety Department Budgets as presented. On April 11, 2022, the Library Board of Trustees reviewed and accepted the draft FY 2022-23 Crowell Public Library’s Department Budget as presented.

Over the course of two meetings on April 22, 2022 and April 29, 2022, the City Council reviewed the expenditures of the FY 2022-23 proposed operating budget and work plans, as well as followed-up on pending items from the Capital Improvement Plan. Staff also provided a high-level budget summary, anticipated fund balance and revenue details to help frame the discussion. At these two meetings, the City Council offered comments on the operating budgets of all departments.

Staff then revised the draft operating and capital budgets based on the direction provided by the City Council at these meetings. The complete Proposed Operating and Capital Budget document, incorporating this Council feedback, is now presented to the City Council for approval.

A more detailed description of the FY 2022-23 budget preparation calendar is included as an appendix to this document.

Impacts Due to COVID-19
On March 4, 2020, Governor Gavin Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the state prepare for a broader spread of COVID-19. That same day, the Los Angeles County Board of Supervisors and the Los Angeles County Health Officer declared a local health emergency in response to the increased spread of COVID-19 across the County.

On March 17, 2020, the City Council declared a local emergency in response to the COVID-19 pandemic. Soon after, the City closed City Hall to the public with limited services available by appointment only, closed the Crowell Library, and canceled all recreational programming ranging from preschool to special events like the Fourth of July fireworks show. The Finance Department established a cost center for all COVID-19 related expenses to track procurement of materials, supplies, and staff time associated with this emergency for future reimbursement.

We anticipate that the City will spend approximately $600k related to COVID-19 by the end of the current fiscal year. The proclamation of a local emergency allows the State to provide mutual aid to local agencies, including personnel, equipment, and other available resources in order to assist during the local emergency. San Marino received a total of $181,875 from the Coronavirus Aid, Relief, and Economic Security (CARES) Act. Furthermore, the City is anticipated to receive a total of $3.1 million through the American Rescue Plan Act (ARPA), signed by President Biden in March 2021. The $3.1 million will be divided into two payments of $1.55 million each. The first payment was received in July 2021 and second payment is anticipated in July 2022. The US Treasury finalized the guidelines to jurisdictions regarding the usage of the funding providing greater flexibility and simplicity in the following areas:
• Funds can be used towards revenue loss due to the COVID-19 Pandemic; • Funds can be utilized for Water, Wastewater and Broadband infrastructure projects; • Funds can be used towards premium pay for eligible workers performing essential work; • Funds cannot be used to pay pension liabilities;
• Funds have to be spent by December 30, 2024, with any funds remaining required to be sent back to the US Treasury.

The FY 2021-22 estimated actuals and FY 2022-23 proposed budget includes the $3.1 million ARPA funds, which have been earmarked for future funding appropriation. The City Council continues to evaluate the best option on prudently expending the ARPA funds.

The Budget and its Individual Funds
The FY 2022-23 Proposed Operating and Capital Budget is composed of budgets for 29 individual funds. In governmental accounting, funds are utilized to facilitate and demonstrate accountability for the collection and expenditure of revenues restricted for particular purposes.

The largest single fund is the City’s General Fund, which accounts for about a third of the City’s financial activity in terms of the proposed expenditures for the coming year. General Fund

revenues are unrestricted. In addition, there are seven other individual funds maintained for budgeting purposes that provide public safety and other basic services and the revenues of which are generally unrestricted. These seven funds are combined with the General Fund to form the General Fund Group of funds. The eight funds in the General Fund Group account for about twothirds (2/3) of the proposed expenditures included in this budget.

The remaining one-third (1/3) of proposed expenditures is spread among the other twenty-one individual funds. These individual funds are maintained in order to account for resources that are restricted for particular purposes. The expenditures of these funds are mostly for capital expenditures and debt service.

Revenues
Estimated revenues for the General Fund Group of funds for FY 2022-23 total $34.2 million, an increase of approximately $2.8 million (or 8.8%) over the FY 2021-22 amended budget of $31.4 million. Estimated revenues for the other restricted funds of the City are expected to increase by $65,895 (or 2.6%) mostly due to Gas Tax revenues. General Fund Group revenues are expected to account for 93% of all City revenues in FY 2022-23. The largest increase is primarily due to the City receiving the final payment of the ARPA funds.

General Fund Group
San Marino is a small community of single family residences with very limited commercial areas.

As such, the City has been (and continues to be) dependent on property tax revenue.

Fortunately, the San Marino property tax base is very strong. For FY 2022-23, property tax revenue is conservatively estimated to grow to $19.0 million, which is 6% over the FY 2021-22 budgeted amount of $17.9 million.

Revenues by Fund
FY 2021-22
Amended
FY 2022-23
Proposed
$
Change
%
Change
General Fund Group $ 31,411,470 $ 34,165,508 $ 2,754,038 8.8% Restricted Funds 2,521,304 2,587,199 65,895 2.6%
Total $ 33,932,774 $ 36,752,707 $ 2,819,933 8.3%
General Fund Group
Revenues
FY 2021-22
Amended
FY 2022-23
Proposed
$
Change
%
Change
Ad Valorem Property Taxes $ 17,939,000 $ 19,015,000 $ 1,076,000 6.0% Property Tax In Lieu of VLF 1,889,000 1,924,000 35,000 1.9% Public Safety Parcel Tax 3,422,818 3,422,818 - 0.0%
Charges for Services 1,798,592 2,059,249 260,657 14.5%
Utility Users Tax 1,756,000 1,867,000 111,000 6.3%
All Other 4,606,060 5,877,441 1,271,381 27.6%
Total $ 31,411,470 $ 34,165,508 $ 2,754,038 8.8%

Beginning in 1980, our community determined that the post-Proposition 13 property tax revenue flow was not enough to sustain the level of services to which the community had grown accustomed. Since then, the residents have repeatedly supported, through the required twothirds vote, a special public safety parcel tax in eleven consecutive elections. The most recent election, in November 2019, authorized the parcel tax through FY 2024-25.

The City Council sets the actual parcel tax rate every year. The authorizing Ordinance allows for 5% annual increases. At its May 11, 2022 meeting, the City Council elected not to increase the Public Safety Parcel Tax for FY 2022-23. Given that decision, the parcel tax is estimated to bring in $3.4 million this coming year, which will fund approximately 23.9% of the combined costs of our Police and Fire services.

Ad valorem property tax revenue and public safety parcel tax revenue together account for 55.7% of all General Fund Group estimated revenues in this proposed budget. Property tax in lieu of Vehicle License Fee (VLF), representing the extra property tax revenue cities now receive in exchange for giving up State VLF revenue, behaves like property taxes and is therefore estimated to increase 1.9% as well.

Charges for Services are composed primarily of planning and zoning, police, fire/paramedic, recreation, and other library fees. Historically, most of these fees are budgeted at no change from the current fiscal year’s estimated actual revenue levels. The budget is anticipated to increase by $0.3 million next year, primarily due to strong demand for plan checks and building permits. The Community Services Department’s revenues are anticipated to increase by 31% as the demand for recreation programs and revenues from passport processing at the Crowell Public Library have increased as the COVID-19 threat is anticipated to decrease and the local economy is expected to improve next year.

The Utility Users Tax (UUT) is a 5% City tax assessed on electricity, gas, water, telephone, and cable television charges. The City’s UUT revenue is expected to increase by 6.3% next year.

Other revenue consists of other taxes (sales, franchise, real property transfer, and business license taxes), licenses and permits, fines, revenue from use of money and property, donations, and other miscellaneous revenues. Other revenues overall are expected to increase by 27.6%; this large increase is due primarily to the one-time government stimulus payment of $1.6 million from the ARPA funds, as noted earlier.

For more detailed revenue information, please see the revenue summary and detail schedules in the “Summaries” section of this document.

Operating Expenditures
The proposed operating budget of $30.1 million is $1.0 million (or 3.7%) higher than the FY 2021- 22 amended operating budget of $29.1 million. Of the total proposed operating budget of $30.1 million, $29.4 million are proposed expenditures in the General Fund Group of funds. In addition, debt service for the City’s Pension Obligation Bonds is paid via a transfer from the General Fund to the Debt Service Fund, for a total of $29.9 million in the General Fund Group of the operating budget. The $240k balance of the proposed operating budget comes from restricted funds – Propositions A and C transit funds and Citizens’ Option for Public Safety (COPS) funds.

The 3.7% increase in the proposed operating budget for FY 2022-23 increase is primarily attributable to an increase in non-discretionary and inflationary cost increases. The other major driver of the increase is due to the November municipal elections the City’s annual contribution to the CalPERS Other Post Employment Benefit (OPEB) 115 Trust, increased staffing for the Community Development, and the return of the aquatics program back in-house (versus contracting it out).

Personnel and Staffing
Personnel costs comprise two-thirds (2/3) of the operating budget, and the largest portion of the increase from FY 2021-22 is in that area. There are three components to this $724k increase.

First, the increase in personnel of 5.26 FTEs equals $423k. Second, salary step increases are built into the personnel budget for next year, as employees are periodically entitled to such increases based on their work performance; the citywide cost of these step increases is $101k. Finally, the increase in CalPERS unfunded pension costs for FY 2022-23 is approximately $388k. It’s important to note that the City is undergoing the meet & confer process with the three labor associations. Any budget impact from that process is not reflected in the proposed budget. Once the meet & confer process is finalized, the operating budget will be amended to reflect the budget impact.

Our total citywide staffing level for next year is proposed to be 134.00 FTEs.

Operating Budget -
Funding Sources
FY 2021-22
Amended
FY 2022-23
Proposed
$
Change
%
Change
General Fund Group $ 28,664,175 $ 29,908,664 $ 1,244,489 4.3% Restricted Funds 402,653 239,652 (163,001) -40.5%
Total $ 29,066,828 $ 30,148,316 $ 1,081,488 3.7%
Operating Budget
FY 2021-22
Amended
FY 2022-23
Proposed
$
Change
%
Change
Personnel $ 19,647,975 $ 20,371,583 $ 723,608 3.7%
Services & Supplies 8,887,141 9,224,699 337,558 3.8%
Debt Service 531,712 552,034 20,322 3.8%
Total $ 29,066,828 $ 30,148,316 $ 1,081,488 3.7%

For more information regarding City staffing, please see the Summary of Authorized Positions schedule in the “Summaries” section of this document, as well as each department’s proposed budget.

Services and Supplies
Services and Supplies costs are proposed to increase by $338k (or 3.8%). This increase is due to two reasons. First, the City has budgeted $87k related to the November election, which is not a recurring annual expense. Second, due to inflationary pressures felt by the City, costs for utilities have been projected to increase 5-7% compared to FY 2021-22.

Debt Service
The City’s one outstanding bond issue, the 2007 Pension Obligation Bonds, will be paid off in FY 2023-24. Per the bond agreement, the debt service for FY 2022-23 is increasing by $20k (or

3.8%) from FY 2021-22. Through the conclusion of the bond, the City’s debt service will remain below $600k.

Although San Marino has historically been uncomfortable undertaking debt, it should be noted that we were successful in achieving savings with the issuance of these bonds. The bonds enabled the City to pay off a CalPERS “side fund” liability that was originally payable at a fixed 7.75% interest rate, whereas the average interest rate on the bonds we issued has been 5.4%.

Departmental Budgets
Overall, as noted earlier, department budget increases are driven by personnel and staffing increases since 68% of the expenditure budget is comprised of the personnel expenses.

Please see the following chart which shows the operating budget comparison by department:

Other than citywide personnel expenses that are discussed earlier in the “Personnel and Staffing” section, changes in the departments are attributable to the following:
• The City Attorney budget is decreasing as a result of the elimination of the one-time COVID-19 budget expenditures not rolling over to next year. The decrease is offset by an increase in legal services due to the second year of the City Attorney contract and the addition of the legal services for code enforcement budget being transferred from Community Development Department.
• The City Manager’s Office budget is increasing as a result of a one-time proposed expenditure for the November municipal election and the Strategic Plan Update. • The El Molino Viejo’s budget is increasing as a result of the new agreement. • The Finance budget is increasing as a result of the annual GASB 75 valuation by the City’s actuary in addition to adding a third-party consultant to do property tax analysis and audit services.
• The Non-Departmental budget is increasing primarily due to the City’s annual $100k contribution to the CalPERS OPEB 115 Trust.
• The Human Resources budget is increasing as a result of increased Worker’s Comp Insurance Premiums, a 10% increase in legal services contract with labor counsel, and an increase in the recruitment budget.

Operating Budget
FY 2021-22
Amended
FY 2022-23
Proposed
$
Change
%
Change
City Council $ 29,865 $ 29,865 $ - 0.0%
City Attorney 448,200 390,000 (58,200) -13.0%
City Manager's Office 874,972 1,012,032 137,060 15.7%
El Molino Viejo * 56,000 60,000 4,000 7.1%
Finance 897,638 934,966 37,328 4.2%
Non-Departmental 1,953,135 1,987,367 34,232 1.8%
Human Resources 1,456,095 1,548,607 92,512 6.4%
Community Development 2,431,898 2,850,164 418,266 17.2% Police 7,911,402 7,919,319 7,917 0.1%
Fire 6,021,599 6,260,461 238,862 4.0%
Parks & Public Works 3,607,268 3,665,264 57,996 1.6%
Community Services ** 3,378,756 3,490,271 111,514 3.3%
Total $ 29,066,828 $ 30,148,316 $ 1,081,488 3.7%

• The Community Development budget is increasing, as noted earlier, as a result of the increase in the department’s personnel budget as the demand for plan check and building permits far exceed the available staffing resources. The department is requesting additional 3.00 FTEs: a full-time Assistant Planner and full-time Permit Technician and converting the existing part-time Senior Planner and part-time Management Analyst to full-time positions. Total personnel costs related to these 3 additional FTEs is approximately $307k for next year. Additionally, the department is asking for $75,000 to contract for specialized tree planning services.
• The Police budget is in line with the current budget as the department’s personnel budget is anticipated to decrease due to new hires starting at a lower step. The decrease is offset by an increase in contract services for new software to automate work schedules and property tracking. The department is also requesting budget for one staff member to attend the Drucker School of Management Executive Leadership Institute and a one-time purchase to replace outdated or aging equipment such as new storage sheds, canopies, riot shields, road flares, and motorcycle officer equipment. • The Fire budget is increasing as a result of the cost for shared Division Chief services with the City of South Pasadena.
• The Parks & Public Works budget is increasing as a result of the multi-year tree maintenance and planting program contract.
• The Community Services budget is increasing as a result of aquatics programming being back in-house (versus contracting it out) and the tree lighting event during the holiday season.

For additional information regarding operating expenditures, please see the expenditure summary and detail schedules in the “Summaries” section of this document.

Inter-Fund Transfers
The proposed budget includes nearly $11.4 million of transfers between funds. The purpose of most of these transfers is to provide General Fund support to the other funds comprising the General Fund Group of funds, which either have no revenues of their own or insufficient revenues to fully fund their activities (Fourth of July Fund, Public Safety Fund, etc.). Funds are also transferred from the General Fund to the Debt Service Fund to fund debt service on the City’s outstanding debt.

For additional information, please refer to the Schedule of Transfers Between Funds in the “Summaries” section of this document.

Capital Budget
A total of $16.6 million is planned for capital improvement projects and equipment purchases in FY 2022-23. This total amount is comprised of $10.1 million of new requests for 29 projects,

$5.9 million to re-appropriate funds in order to finish nine projects that began in FY 2021-22 but are not expected to be finished by June 30, 2022, and $0.6 million for 15 capital equipment purchases.

Capital Improvements – New Requests
All of the 29 new requests included in the proposed FY 2022-23 capital improvement budget are more fully described in the Capital Budget section of this document and in the “Five-Year Capital Equipment and Improvement Plan” included in the Appendices section. The two largest capital improvement infrastructure projects are the San Marino Center Renovation project (currently projected at $6 million) and the Street Rehabilitation Program ($3.5 million).

Infrastructure Improvements
Please note that the apparent decrease in Street Rehab is not a programmatic decrease. Given the construction schedule for street rehabilitation work, last year’s FY 2021-22 budget included expenditures for two years’ worth of work.

Capital Equipment
A total of 15 capital equipment items are proposed for purchase in FY 2022-23. The four largest requests are a handheld radio replacement ($301,928), Police Department office furniture replacement ($57,500), one command staff vehicle ($50,720), and the Barth Room audio/visual upgrades.

Capital Improvements -
New Requests
FY 2021-22
Amended
FY 2022-23
Proposed
$
Change
%
Change
Right of Way
Street Rehab $ 6,275,467 $ 3,500,000 $ (2,775,467) -44.2% Other 2,237,202 1,144,070 (1,093,132) -48.9%
Parks 50,000 215,000 165,000 100.0%
Civic Facilities 5,640,096 2,309,588 (3,330,508) -59.1% Wastewater Collection
System 423,066 1,255,000 831,934 196.6%
Stormwater System 579,211 1,686,000 1,106,789 191.1%
Total $ 15,205,042 $ 10,109,658 $ (5,095,384) -33.5%

All 15 individual capital equipment requests are more fully described in the Capital Budget section of this document and in the “Five-Year Capital Equipment and Improvement Plan” included in the Appendices section.

Capital Improvements - Re-Appropriation Requests
There are nine FY 2021-22 projects that are anticipated to not be completed by June 30, 2022.

In order to complete these projects, staff recommends that the remaining unspent funds at June 30 be re-appropriated in the FY 2022-23 budget. The current estimates of the unspent amounts to be re-appropriated are as follows:

The City Council will be asked to adjust these amounts following the FY 2021-22 year-end, when the exact amounts of unspent funds for these projects will be known.

Capital Equipment
FY 2021-22
Amended
FY 2022-23
Proposed
$
Change
%
Change
Finance (IT) $ 57,945 $ 92,926 $ 34,981 60.4%
Community Development 27,400 - (27,400) -100.0%
Police 203,189 117,300 (85,889) -42.3%
Fire 357,720 373,647 15,927 4.5%
Parks & Public Works - 5,000 5,000 100.0%
Community Services - 34,500 34,500 100.0%
Total $ 646,254 $ 623,373 $ (22,881) -3.5%
Re-Appropriation Requests
for Unfinished FY 2021-22 Projects Amount
Huntington Drive/Mission St Beautification $ 1,000,000
San Marino Center Renovation 4,311,800
City Wide Traffic Circulation Study 63,884
Neighborhood Traffic Calming Program 70,930
Condition Assessment - Park & Street Trees 40,000
Emergency Generator System 38,112
FS Bathroom Remodel 15,000
Lift Station Improvements 227,000
Rio Hondo Load Reduction 114,105
Total $ 5,880,831

Fund Balances
General Fund Group
The unassigned fund balance of the General Fund is expected to grow by $3.5 million in FY 2022- 23, which is the result of General Fund Group estimated revenues exceeding proposed expenditures and net transfers to other funds. This $3.5 million is a substantial amount, and an increase of 16.7% from the current fiscal year. It is a primary indicator of the City’s strong financial health. The unassigned fund balance of the General Fund is projected to be $24.4 million at June 30, 2023, the equivalent of 71% of General Fund Group revenues. (Again, as a reminder, the City’s Financial Policies dictate that the City maintain a balance that equals 40% of our projected revenues.)
It is also an adopted Council policy that the fund balance of the Donations Fund, one of the funds comprising the General Fund Group, be segregated and tracked separately from other General Fund resources. The fund balance of the Donations Fund represents donations that have been received but are currently unspent. The fund balance of the Donations Fund is expected to be $530,089 at June 30, 2023.

Other Funds
The other 21 funds of the City’s budget have fund balances of varying amounts. The FY 2022-23 budget proposes that fund balances in these funds be reduced by a net amount of $13.5 million.

The largest drawdown is in the Capital Projects Fund in the amount of $14 million. The decrease in Capital Projects Fund is mitigated by anticipated increases in fund balances in Prop A and C Funds and the COPS Grant Fund.

The projected combined ending fund balances at June 30, 2023 for these other funds is $5.3 million, with the largest balance of $0.5 million in the Capital Equipment Fund.

Additional details regarding fund balances are included on the “Summary of Revenues, Expenditures and Changes in Fund Balances” schedule in the Summaries section of this document.

Fund Balances
June 30, 2022
Estimated
June 30, 2023
Estimated $ Change
%
Change
General Fund Group:

General Fund - Unassigned
Fund Balance $ 20,919,136 $ 24,417,475 $ 3,498,339 16.7% Donations Fund 556,838 530,089 (26,749) -4.8%
Other Funds:

Capital Projects Fund 14,534,561 580,572 (13,953,989) -96.0% All Other Funds 4,245,557 4,718,485 472,928 11.1%
Total $ 40,256,092 $ 30,246,621 $ (10,009,471) -24.9%

Five-Year Forecasts
The Citywide Financial Policies require us to publish as part of our annual budget a long-range projection of General Fund activities and operations. Staff has prepared an updated Five-Year Forecast of the General and Public Safety Funds, as well as an updated Five-Year Forecast of the Capital Projects Fund, which immediately follow this transmittal letter.

In summary, the Five-Year Forecast for the General and Public Safety Funds shows that expenditures growth will slightly outpace revenue growth during the next four years. General Fund reserves and outside revenue sources will provide resources to fund capital improvements annually. The City’s Pension Obligation Bonds will mature in FY 2023-24, providing a decrease in expenditures of approximately $575k in the General Fund in FY 2024-25.

Conclusion
While some uncertainties obviously exist, the City of San Marino continues to be in excellent financial condition. The property tax base is strong and stable. Property tax revenues have grown at an average annual rate of 6% for the past several years. There will again be a substantial excess of General Fund revenues over expenditures in the coming year, and, as noted multiple times, the General Fund reserve level is expected to reach 71% by FY 2022-23 year-end.

The City has put into place a five-year capital improvement program and has embarked on major multi-year street and sidewalk rehabilitation projects. The City Council has identified important community goals that City staff is implementing. Staff continues to make every effort to control costs and provide the programs and services that the community desires in an efficient and effective manner.

I wish to express my sincere thanks to the City Council Budget Liaisons, Mayor Jakubowski and Council Member Ude, and the entire City Council for their extremely valuable direction and assistance in the preparation of the FY 2022-23 budget. I also want to express my deep gratitude to the entire Finance staff for all of their efforts in compiling this budget during these times of worldwide uncertainty. I am honored and proud to have invited Finance Director Paul Chung to sign this Transmittal Letter along with me; our City’s successful financial management can be directly traced to his leadership. I am fortunate to work with such an amazing team – City Council Members, Executive Team Members, and all staff – and honored to serve as your City Manager, working with you to ensure that San Marino remains the very special place that it is.

Respectfully submitted,
Marcella Marlowe, Ph.D. Paul Chung
City Manager Finance Director

Five-Year
Forecasts

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Five-Year Forecast
General and Public Safety Funds
In 2018, the Strategic Financial Planning Committee published a 30-year financial forecast in its final advisory report to the City Council. The Committee’s forecast demonstrated that the City can absorb estimated increases in pension unfunded liabilities over the next 30 years. The same report cautioned that the ability of the General Fund to support the City’s infrastructure needs while servicing employee pensions would be dependent on the community vote in November 2019 to continue the City’s Public Safety Parcel Tax. The Public Safety Parcel Tax was renewed by San Marino voters in November 2019. Also in 2018, the City Council adopted Citywide Financial Policies that specify that the City will publish as a component of its annual budget a longrange projection for General Fund activities and operations.

Staff updated the Committee’s 30-year forecast in February 2022 as part of the FY 2021-22 midyear budget review. The forecast includes projections for the General Fund and Public Safety Funds only. The Five-Year Forecast has now been updated based on revised estimates arising out of the FY 2022-23 budgeting process.

Significant assumptions used in this updated Forecast include:
• The Public Safety Parcel Tax was renewed by San Marino voters in November 2019; • All CalPERS pension costs paid in full each year;
• Property tax growth rate of 5.0% per year;
• Sales tax growth rate of 3.5% per year;
• Overall expenditure growth rate of 6.3% in FY 2022-23 declining to 3% in FY 2026-27; • General Fund transfers to other funds of approximately $3.5 million to fund outstanding debt obligations through FY 2023-24 and future CIP projects.

The results of this latest update to the Five-Year Forecast are similar to those of previous updates.

COIVD-19 economic impact is expected to have a small impact on our local economy as property taxes, the City’s main revenue source, remains strong and inctact. The excess of revenues over expenditures will be evaluated annually by City Council and transferred from the General Fund reserves to the Capital Projects Fund. Expenditure growth will slightly outpace revenue growth during the next four years. The City’s Pension Obligation Bond will mature in FY 2023-24, providing a decrease in expenditures of approximately $575k in the General Fund in FY 2024-25.

Five-Year Forecast
Capital Projects Fund
The Capital Projects Fund gets its resources from the General Fund, and the City has had a history of making annual transfers from the General Fund to the Capital Projects Fund. The City Council authorized the transfer of $15.1 million in FY 2017-18, $5.1 million in FY 2019-20, $2.9 million in FY 2020-21and $2.3 million in FY 2021-22 of General Fund reserves to the Capital Projects Fund. This represented a very large infusion of capital into the Capital Projects Fund and was intended to provide resources for capital projects.

Our current Five-Year Capital Improvement Plan (included in the Appendices section of this budget document) will require a transfer from the General Fund of $3 million from FY 2022-23 to FY 2026-27 due to large CIP projects projected in the next five years.

FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27
Budget Estimated Proposed Projected Projected Projected Projected Interest Earnings - - - - - - -
Transfer In from General Fund * 2,300,000 2,300,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 Total Revenue and Transfers In 2,300,000 2,300,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 Project Expenditures 12,644,975 3,815,216 13,978,989 4,982,430 5,803,125 3,246,930 3,500,000 Net Change in Fund Balance (10,344,975) (1,515,216) (10,978,989) (1,982,430) (2,803,125) (246,930) (500,000) Fund Balance, Beginning of Year 18,324,777 18,324,777 16,809,561 5,830,572 3,848,142 1,045,017 798,087 Fund Balance, End of Year $ 7,979,802 $ 16,809,561 $ 5,830,572 $ 3,848,142 $ 1,045,017 $ 798,087 $ 298,087 * The Capital Projects Fund is funded by a transfer from General Fund excess cash (General Fund Balance Reserves). Per Section 1. A. of the Citywide Financial Policies Compliance, it states that the City shall maintain General Fund Reserves (Unassigned Fund Balance) at approximately 40% of General Fund revenues. Additionally, Section 1. D. states periodic transfers from accumulated General Fund Reserves shall be transferred to the Capital Projects Fund and the Capital Equipment Fund when appropriate.

Five-Year Forecast
Fiscal Year 2021-22 Fiscal Years 2022-23 through 2026-27 Capital Projects Fund

Citywide Financial Policies Compliance
On May 9, 2018 the City Council adopted Resolution R-18-08, the revised Citywide Financial Policies.

Following is a summary of each of the 20 individual policies enumerated in the Resolution, along with staff’s analysis of the degree of compliance with the policies during FY 2021-22. Each policy appears in bold type; staff’s analysis appears in italic type.

SECTION 1. General Fund Reserves –
a. The City shall maintain General Fund Reserves (Unassigned Fund Balance) at approximately 40% of General Fund revenues.
b. One-time revenues (including the use of reserves) should only be used for onetime expenditures, such as the purchase of capital equipment or specific infrastructure projects. General Fund reserves should only be used to cover unanticipated/unplanned expenditures or revenue shortfalls due to economic cycles.
c. If reserves are used, the City shall begin rebuilding the reserve balance as quickly as practical. Rebuilding may take place over a two- to three-year timeframe.
d. Periodic transfers from accumulated General Fund Reserves shall be transferred to the Capital Projects Fund and the Capital Equipment Fund when appropriate for the execution of projects and acquisitions.

Compliance has been achieved with this policy in FY 2021-22. One-time revenues and reserves have only been used for one-time expenditures. Transfers to the Capital Equipment Fund have been made to fund annual equipment costs. The unassigned fund balance of the General Fund group of funds currently exceeds the 40% benchmark and is expected to grow to 69% of General Fund group revenues by June 30, 2022. During FY 2021-22, City Council approved a $2.3 million transfer from accumulated General Fund Reserves to the Capital Projects Fund to fund future projects.

SECTION 2. Annual Budget Adoption -- The annual budget is adopted by the City Council by at least June 30 of each fiscal year, and includes proposed expenditures and the means of financing them. The annual budget provides for the general operations of the City and, as appropriate, its near-term and long-term capital project and capital acquisition needs.

The FY 2022-23 Budget is scheduled to be adopted on May 27, 2022.

SECTION 3. Appropriations and Budget Authority -- The City Council approves total budgeted appropriations and any amendments to appropriations throughout the fiscal year. This “appropriated budget” covers substantially all City expenditures. Actual expenditures may not exceed budgeted appropriations at the fund level. The City Manager is authorized to transfer budgeted amounts between the operating accounts of any department, and between departments. The City Council is authorized to transfer and amend capital projects and capital acquisition budgets.

Compliance with this policy was demonstrated in the audited annual comprehensive financial report for FY 2020- 21 issued in November 2021.

SECTION 4. Financial Reporting – The City shall publish, no less than quarterly, financial reports adequate to inform the City Council on the financial condition of the City.

Compliance has been achieved with this policy. Quarterly financial reports have been provided to the City Council detailing the financial condition of the City.

SECTION 5. Long-Range Financial Planning – The City shall publish as a component of its annual budget a long-range projection for General Fund activities and operations.

Compliance has been achieved with this policy. A General Fund Five-Year Forecast was included in the FY 2021- 22 Adopted Budget document, and is included in this FY 2022-23 Proposed Budget document.

SECTION 6. Encumbrance Accounting Systems -- Encumbrance accounting, under which purchase order, contracts and other commitments for the expenditure of monies are recorded to reserve that portion of the applicable appropriation, shall be employed as an extension of formal budgetary in the Governmental Fund Types during the year.

However, at year-end, all appropriations lapse. Accordingly, encumbrances are cancelled.

Encumbrances can be re-appropriated as part of the following year’s budget by action of the City Council. Encumbrances are not included in reported expenditures.

The City continues its compliance with the requirement that all appropriations lapse at year end. During FY 2021-22, the City achieved compliance with this policy in terms of encumbrance accounting and contracts management.

SECTION 7. GAAP Requirements -- Budgets for the general, special revenue and capital projects funds are adopted on a basis substantially consistent with generally accepted accounting principles (GAAP). Accordingly, actual revenues and expenditures can be compared with related budget amounts without any significant reconciling items.

The debt service fund is monitored through the use of appropriate bond indentures; therefore no formal budget is required for this fund and, accordingly, a budgetary comparison may not be required for these funds.

Compliance has been achieved with this policy.

SECTION 8. The Gann Limit -- Under Article XIIIB of the California Constitution (the Gann Spending Limitation Initiative), the City is restricted as to the amount of annual appropriations from proceeds of taxes, and if proceeds of taxes exceed allowed appropriations, the excess must either be refunded to the State Controller or returned to the taxpayers through revised tax rates or revised fee schedules, or an excess in one year may be offset against a deficit in the following year. The City shall calculate and publish its annual Gann Limit as a component of the annual budgeting process.

Compliance has been achieved with this policy. The City Council adopted its annually required Gann Limit Resolution with its FY 2021-22 Adopted Budget on May 28, 2021, and is scheduled to adopt the FY 2022-23 Gann Limit Resolution on May 27, 2022. The Resolution adopting the FY 2022-23 Gann Limit is included in the Appendices section of this document.

SECTION 9. Capital Assets -- The City will capitalize assets and equipment with individual minimum value of $5,000 or greater.

Compliance has been achieved with this policy.

SECTION 10. Investment Policy – The City shall at all times maintain compliance with the California Government Code with respect to the content and function of its Investment Policy. The Investment Policy shall be reviewed by the City Treasurer and adopted by the City Council each fiscal year.

Compliance has been achieved with this policy. The City Treasurer reviewed the Investment Policy and the City Council adopted the updated Investment Policy on April 13, 2022.

SECTION 11. Investment Reporting – The City Treasurer shall render and review monthly reports to the City Council which shall include all reportable elements specified in the City’s Investment Policy.

Compliance has been achieved with this policy. Monthly Treasurer’s Reports for July 2021 through March 2022 have been provided to the City Council within 45 days following month-end.

SECTION 12. Procurement and Purchasing – The City shall maintain a Procurement Policy and organize its acquisition and accounting procedures to achieve compliance with all terms of the Procurement Policy.

Compliance has been achieved with this policy, as stated in Section 2.06.05 of the Municipal Code, in terms of its procedures for procurement and purchasing. Amendments to Section 2.06.05 of the Municipal Code to 1) clarify the City Manager’s purchasing authority, 2) update bidding limits for public projects and 3) include the designbuild method of project delivery were adopted by the City Council on June 10, 2020.

SECTION 13. Long-Term Liabilities – The City shall evaluate long-term liabilities (debt borrowings, compensated absences, claims and judgments, CalPERS pensions, annual other postemployment benefits, etc.) on a case-by-case basis with appropriate deference to the short- and long-term cash requirements implicit to the liabilities. When resources are adequate, the City shall establish a Debt Management Policy that modifies this Section.

Compliance has been achieved with this policy.

SECTION 14. Capital Planning – The City shall publish with its annual budget a long-range capital improvement program, identifying, at a project level, sources of current and future funding. When resources are adequate, the City shall establish Capital Planning Policies that take into account the City’s unique organizational characteristics including the services we provide, how the services are structured, and the complete depiction of our external environment. The City shall exploit all external options to pay for portions of its infrastructure needs. We will endeavor to avoid capital project funding sourced solely from City dollars.

Compliance has been achieved with this policy. A Five-Year Capital Equipment and Improvement Plan and the current Five-Year Forecast for the Capital Projects Fund are included within this publication.

SECTION 15. Annual Audit – The City shall publish its annual financial statements, prepared in coordination with its external auditors, by at least December 31 of each fiscal year. The financial statements shall be presented to the City Council at a public meeting, and implications discussed, each year. The City shall endeavor to achieve audits with minimal auditor “findings.” The City shall swiftly and thoroughly respond, at every level of institutional function, to audit “significant deficiencies.” Compliance has been achieved with this policy. The audited annual comprehensive financial report for the fiscal year ended June 30, 2021 were issued by the City’s auditors on November 5, 2021 and were presented to the City Council at a public meeting on December 8, 2021. The auditor’s report on internal control over financial reporting that accompanied their report on the financial statements for FY 2020-21 identified no material weaknesses and no significant deficiencies in internal controls.

SECTION 16. Cost Recovery – The City shall employ the principles and practices of cost recovery for services in a manner consistent with generally accepted cost of services and cost allocation best practices.

Compliance has been achieved with this policy. A comprehensive cost of services study based on cost of services and cost allocation was conducted and approved by the City Council on June 25, 2021. Resolution R-21-10 was adopted establishing a schedule of fees for various City activities and services effective September 1, 2021.

SECTION 17. Risk Management – The City shall maintain a vibrant risk management program in order to effectively plan for and mitigate the effects of known and unknown risk and liability. The City shall evaluate joint-powers risk pooling arrangements, pursuant to the California Government Code; arrange and administer programs for effective and efficient self-insurance; appropriately purchase excess insurance and reinsurance; and arrange for appropriate insurance for property and other lines of coverage.

Compliance has been achieved with this policy.

SECTION 18. Grants Management – The City shall establish a Grants Management Policy that most efficiently coordinates the various elements of grant applications; grant awards; grant spending and reimbursement; interim and final financial and narrative reporting; and grant closure.

Compliance has been achieved with this policy, but subject to improvement if and when the City receives a significant third-party grant.

SECTION 19. Corporate Technology – The City shall endeavor to maintain corporate and user-based technology necessary to maintain appropriate organizational function.

Compliance has been achieved with this policy. The City contracted with Intelesys in September 2018 to provide professional management of the City’s information technology operations and develop a multi-year improvement plan for its systems and equipment. Funds are requested in this FY 2022-23 Proposed Budget consistent with this improvement plan. The contract with Intelesys was renewed for one additional year during FY 2021-22. A new Request for Proposal for IT services will be drafted by City staff next year.

SECTION 20. Pension Obligations – The City shall not prepay its pension obligations by issuing pension obligation bonds: this is the equivalent of paying off one debt with another debt. The City shall not accelerate its pension payments by making annual contributions higher than annual payments required by CalPERS. The City shall pay the minimum annual contributions required by CalPERS.

Compliance has been achieved with this policy. Pension Obligation Bonds were issued by the City in 2007 with an average interest rate of 5.4% to pay off a CalPERS “side fund” liability bearing a fixed 7.75% interest rate.

These bonds will be fully paid off in FY 2023-24. The City continues to pay its minimum annual required contributions to CalPERS.

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Financial
Summaries

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6/30/21 6/30/2022 6/30/2023
Audited Estimated Transfers Transfers Estimated Estimated Estimated Transfers Transfers Expenditure Estimated Fund
Balances Revenues In Out Expenditures Net Fund Balances Revenues In Out Appropriations Net Fund
Balances
General Funds Group
101 General Fund - Unassigned Fund Bal 16,237,241 25,860,549 359,759 10,838,967 11,195,706 4,177,895 20,415,136 26,972,766 - 11,427,328 14,164,458 1,380,980 21,796,116 103 Public Safety Fund - 4,453,261 8,931,154 - 13,427,098 - - 4,420,918 9,258,425 - 13,679,343 - - 104 Fourth of July Event Fund - 28,000 75,000 32,162 101,270 - - 61,715 32,227 93,942 - - 105 San Marino Center Fund - - - - - - - - - - - - -
281 Donations to City Fund * 304,036 261,580 - - 8,778 252,802 556,838 92,750 - - 119,499 (26,749) 530,089 245 American Rescue Plan Fund - 504,000 - - - 504,000 504,000 2,617,359 - - 500,000 2,117,359 2,621,359 595 Workers' Compensation Fund - - 593,206 - 506,865 - - - 619,315 - 619,315 - - 596 General Liability Fund - - 725,878 - 746,844 - - - 733,572 - 733,572 - - The General Fund Group 16,541,277 $ $ 31,107,390 $ 10,684,997 $ 10,871,129 $ 25,986,561 $ 4,934,697 $ 21,475,974 $ 34,165,508 $ 10,643,539 $ 11,427,328 $ 29,910,129 $ 3,471,590 $ 24,947,564 Special Revenue Funds
202 Gas Tax Fund 818,127 618,527 - - 1,375,000 (756,473) 61,654 684,876 - - 675,000 9,876 71,530 204 CDBG Fund 8 17,966 - - 18,451 (485) (477) - - - - - (477) 206 County Park Prop. A Fund 8 - - - - - 8 - - - - - 8 207 Prop. A Transit Fund 868,092 333,668 - - 134,200 199,468 1,067,560 321,207 - - 191,320 129,887 1,197,447 209 Drought Education Fund 29,802 100 - - - 100 29,902 700 - - - 700 30,602 212 Air Quality Fund 131,370 16,413 - - 100,450 (84,037) 47,333 19,900 - - - 19,900 67,233 213 STPL Fund 259,558 1,550 - - - 1,550 261,108 1,000 - - - 1,000 262,108 214 TDA Fund 109 9,028 - - 9,600 (572) (463) 12,210 - - 19,000 (6,790) (7,253) 215 Prop. C Transit Fund 1,125,715 278,594 - - 305,000 (26,406) 1,099,309 267,285 - - 252,500 14,785 1,114,094216 PEG Fees 278,814 30,198 - - - 30,198 309,012 30,700 - - - 30,700 339,712 217 Asset Seizure Fund 48,913 299 - - - 299 49,212 100 - - - 100 49,312 221 Used Oil Grant 4,815 95 - - - 95 4,910 100 - - - 100 5,010 223 OTS Grant Fund - 119,100 - - 6,234 112,866 112,866 - - - - - 112,866 226 CA Recycling Grant Fund 185,760 1,134 - - - 1,134 186,894 500 - - - 500 187,394 233 COPS Grant Fund 448,461 187,683 - - 82,700 104,983 553,444 192,800 - - 70,832 121,968 675,412 240 Homeland Security Grant - 51,738 24,750 26,988 26,988 67,518 - 67,518 94,506 243 LA County Measure R Fund (7,282) 204,913 - - 150,000 54,913 47,631 198,714 - - 510,000 (311,286) (263,655) 247 LA County Measure M Fund 324,687 234,008 - - - 234,008 558,695 223,942 - - - 223,942 782,637 Special Revenue Funds $ 4,516,957 $ 2,105,013 $ - $ 2,206,385 - $ $ (101,372) $ 4,415,585 $ 2,021,552 $ - $ - $ 1,718,652 $ 302,900 $ 4,718,485 Capital Projects Fund
394 Capital Projects Fund 18,324,777 25,000 - - 3,815,216 (3,790,216) 14,534,561 25,000 - - 13,978,989 (13,953,989) 580,572 Debt Service Fund
401 Debt Service Fund 25,305 - 513,729 - 531,712 (17,983) 7,322 - 544,712 - 552,034 (7,322) - Internal Service (Proprietary) Fund
591 Capital Equipment Fund (3,021) 611,096 - 327,597 457,828 (174,329) (177,350) 540,647 239,077 - 602,374 177,350 - All Groups and Funds $ 39,405,295 $ 33,848,499 $ 11,198,726 $ 11,198,726 $ 32,997,701 $ 850,797 $ 40,256,092 $ 36,752,707 $ 11,427,328 $ 11,427,328 $ 46,762,178 $ (10,009,471) $ 30,246,621 * The fund balance of the Donations Fund is reported as committed/assigned fund balance of the General Fund in the audited financial statements Fiscal Year 2021-22 Fiscal Year 2022-23
City of San Marino
FY 2022-23 Proposed Budget
Summary of Revenues, Expenditures and Changes in Fund Balances

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
General Fund Group (Unrestricted)
General Fund 24,196,887 25,089,039 26,810,212 25,860,549 26,972,766 Public Safety Fund 4,357,401 4,423,396 4,434,068 4,453,261 4,420,918 Fourth of July Fund 55,147 26,909 61,715 28,000 61,715
San Marino Center Fund 5,987 85 - - -
Donations Fund 151,113 104,506 105,475 261,580 92,750
American Rescue Plan Fund - - - 504,000 2,617,359
Total General Fund $ 28,766,535 $ 29,643,935 $ 31,411,470 $ 31,107,390 $ 34,165,508 Special Revenue Funds (Restricted)
Gas Tax Fund 538,022 557,104 611,589 618,527 684,876
Community Development Block Grant Fund (CDBG) 12,541 12,357 18,451 17,966 - Los Angeles County Park Bond Fund 14,686 9,948 12,700 - - Proposition A Transit Fund 264,666 287,501 268,285 333,668 321,207 Drought Fund 580 204 700 100 700
Air Quality Management District Fund (AQMD) 18,716 18,388 19,500 16,413 19,900 MTA - STPL Public Works Grant Fund 5,443 1,773 - 1,550 1,000 TDA Article 3 Transportation Fund 18,723 9,586 9,597 9,028 12,210 Proposition C Transit Fund 225,385 242,121 223,718 278,594 267,285 Public Education Government Fund (PEG) 34,482 30,352 33,400 30,198 30,700 Asset Forfeiture Fund 951 334 500 299 100
Granada Ave Assessment District #2 Fund - - - - -
Used Oil Grant Fund 341 92 - 95 100
OTS Grant Fund - - 119,100 119,100 -
Assistance to Firefighters Grant - - - - -
State Recycling Grant Fund 3,612 1,269 1,000 1,134 500
COPS Grant Fund 161,583 159,914 164,300 187,683 192,800 Prop 40 Per Capita Park Bond - - - - -
Homeland Security Grant 91,427 71,464 51,789 51,738 67,518 Safe Routes to School Grant Fund - - - - -
LA County Measure R Fund 163,872 174,633 166,413 204,913 198,714 LA County Measure M Fund 183,531 200,588 187,335 234,008 223,942 Total Special Revenue Funds $ 1,738,561 $ 1,777,628 $ 1,888,377 $ 2,105,013 $ 2,021,552 Capital Projects Fund 642,580 31,265 25,000 25,000 25,000 Debt Service Fund 7,692 44 - - -
Proprietary Funds (Internal Service)
Capitalized Equipment Fund 450,295 497,480 607,927 611,096 540,647 Total Revenue by Fund and Fiscal Year $ 31,605,663 $ 31,950,352 $ 33,932,774 $ 33,848,499 $ 36,752,707 2021-22
City of San Marino
FY 2022-23 Proposed Budget
Summary Schedule of Revenues by Fund

2019-20 2020-21 2022-23
Description Actual Actual Budget Estimated Proposed
General Fund Group
General Fund
Taxes
101-00-3001-0000 Secured & Unsecured Property Tax 16,475,820 17,378,503 17,939,000 17,939,000 19,015,000 101-00-3030-0000 Sales & Use Taxes 396,599 357,873 400,000 441,540 450,000 101-00-3040-0000 Franchise Taxes 581,382 638,415 662,000 516,027 526,000 101-00-3042-0000 Real Property Transfer Taxes 130,654 241,774 180,000 279,610 220,000 101-00-3044-0777 Utility Users Taxes - Cingular 30,547 26,161 22,000 25,060 25,000 101-00-3044-1650 Utility Users Taxes - Edison 608,335 695,985 694,000 722,422 722,000 101-00-3044-4510 Utility Users Taxes - Metro Water 440,612 537,128 504,000 519,086 519,000 101-00-3044-4620 Utility Users Taxes - Miscellaneous 71,188 86,741 75,000 114,521 115,000 101-00-3044-7260 Utility Users Taxes - AT&T 77,561 72,621 71,000 59,639 60,000 101-00-3044-8470 Utility Users Taxes - So. Cal. Gas 229,419 242,422 251,000 287,448 287,000 101-00-3044-9022 Utility Users Taxes - T-Mobile 12,512 10,631 10,000 10,730 11,000 101-00-3044-9240 Utility Users Taxes - Time Warner 142,747 113,029 109,000 110,247 110,000 101-00-3044-9355 Utility Users Taxes - Verizon 31,318 19,191 20,000 17,892 18,000 101-00-3046-0000 Business License Tax 392,172 411,005 415,000 415,000 423,000 $ 19,620,866 $ 20,831,479 $ 21,352,000 $ 21,458,222 $ 22,501,000 Licenses & Permits
101-00-3103-0000 Bicycle Licenses 479 4 - - -
101-00-3153-0000 Film Permits 26,718 23,561 13,000 34,327 34,000 101-14-3106-0000 Tree Permits 23,650 28,380 40,000 45,292 45,000 101-14-3151-0000 Building Permits 463,253 517,642 511,000 543,173 543,000 101-48-3152-0000 Street & Curb Permits 271,969 190,598 250,000 160,922 161,000 $ 786,069 $ 760,185 $ 814,000 $ 783,714 $ 783,000
Charges for Services
101-00-3304-0000 Environmental Fees 132,620 132,728 132,000 132,693 133,000 101-00-3321-0000 Check Reissuance Fee 50 - - - -
101-00-3309-0000 Online Convenience Fee - - - 300 300
101-07-3346-0000 Sales of Maps & Pub.s - Admin 355 439 250 460 - 101-14-3150-0000 Bldg. Dept. Education Fee - - - - -
101-14-3306-0000 General Plan Fee 34,621 15,478 17,000 42,923 43,000 101-14-3307-0000 Technology Enhancement Fee - - 17,000 - 43,000 101-14-3308-0000 Plan Check Fees 249,150 237,396 215,000 321,964 322,000 101-14-3309-0000 Business License Application Fee - - - 36,000 35,000 101-14-3312-0000 Zoning Fees 99,135 83,377 86,000 77,106 77,000 101-14-3346-0000 Sales of Maps & Pub.s-P&B 44 480 400 67 - 101-68-3340-0001 Contract Class Nonresident Fee 5,788 8,886 65,174 4,567 7,000 101-60-3342-0000 Class Refund Fee 23 1,378 400 869 600
101-60-3502-0000 Recreation Administrative Fees - 9,387 - 6,000 8,000 101-61-3336-0000 Aquatics Program Fees - - 14,568 10,000 36,187 101-61-3340-0000 Aquatics Nonresident Fees - - - - 2,875 101-68-3336-0000 Aquatics Program Fees 12,926 - 2,520 1,987 - 101-68-3340-0000 Aquatics Nonresident Fees - 158 - - -
101-62-3336-0001 Day Camp Program Fees 56,250 100,720 31,050 188,169 123,648 101-62-3336-0002 Family Life Program Fees 131,264 71,133 113,013 155,581 206,164 101-62-3340-0001 Daycamp Nonresident Fees - 9,520 36,030 7,500 11,309 101-62-3340-0002 Family Life Nonresident Fees - 7,000 130,997 10,000 19,380 101-68-3336-0001 Contract Class Program Fees 151,847 137,653 65,175 99,838 102,382 101-64-3336-0001 Bridge Program Fees 30,576 25 - 25 -
101-64-3336-0002 Jr. Titans Fees 30 300 - 300 -
101-66-3336-0000 Special Events Program Fees - 1,335 2,400 1,300 26,299 101-66-3336-0001 Easter Program Fees - - 3,600 900 4,800 101-66-3336-0002 Track Meet Program Fees 6,038 6 5,200 3,780 6,800 101-66-3340-0000 Special Events Nonresident Fees - 479 - - - 101-64-3336-0000 Senior Program Fees 16,490 164 37,950 4,728 15,840 101-62-3336-0003 Education Enrichment Program Fees 203,973 1,662 - 1,427 - 101-76-3336-0000 Young Adult Pilot Program Fees - - - - - City of San Marino
FY 2022-23 Proposed Budget
Detail Schedule of Revenues by Fund
2021-22

2019-20 2020-21 2022-23
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2022-23 Proposed Budget
Detail Schedule of Revenues by Fund
2021-22
101-90-3344-0000 Library Fees - - - - -
101-90-3344-6055 Passport Fees 164,086 75,864 164,100 218,405 190,000 101-90-3346-0000 Library Copies 3,731 32 3,700 3,455 2,400 101-91-3344-3963 Lost Materials Fees 1,886 512 1,900 1,995 2,500 101-91-3502-1496 DVD Rentals 1,216 140 1,200 257 250
101-93-3344-1200 Damaged Materials Fees 353 163 400 579 500 101-94-3344-0000 Overdue Materials Fees 10,943 1,081 10,900 7,764 10,000 101-94-3344-3000 Hold Fees 428 19 400 579 800
101-94-3344-7037 Replacement Library Card Fees 480 46 500 639 500 $ 1,314,303 $ 897,561 $ 1,158,827 $ 1,342,156 $ 1,431,534 Intergovernmental
101-00-3202-9350 State Vehicle License Fees 10,568 9,643 10,200 10,200 10,300 101-00-3204-0000 VLF In-Lieu Tax 1,725,586 1,797,344 1,889,000 1,849,994 1,924,000 101-08-3702-0000 COVID-19 Reimbursements 3,493 181,875 1,200,000 - - 245-00-3201-0000 American Rescue Plan Funds - - - 504,000 2,617,359 101-90-3202-0000 Cenic Rebates 13,921 14,141 14,100 14,594 14,600 $ 1,753,568 $ 2,003,003 $ 3,113,300 $ 2,378,789 $ 4,566,259 Fines & Forfeitures
101-00-3348-0000 Damage to City Property Fees - - - - 5,000 101-00-3410-0000 Fines & Fees 95 308 100 827 500
101-14-3410-0000 Business License NOVs 6,750 23,690 6,500 7,560 6,500 101-14-3410-9245 Tree Fines 216,802 169,920 15,000 19,635 5,000 $ 223,647 $ 193,918 $ 21,600 $ 28,022 $ 17,000
Use of Money & Property
101-00-3501-0000 Interest Income 314,011 181,692 180,000 78,254 100,000 101-00-3550-0000 Sale of Property 34 6,573 6,500 28,138 5,000 101-40-3502-0000 Rental Fees-Public Works - - 500 2,160 100 101-70-3502-0003 Rents & Concessions-Park Admissions 71,473 187,642 125,000 120,825 105,852 101-70-3502-0002 Lacy Park Rentals - - - 50,000 52,780
101-70-3502-0000 Rents & Concessions-Stoneman 40,663 342 4,250 2,142 - 101-70-3502-0001 Rents & Concessions-San Marino Center - 1,800 600 - - 101-90-3502-0000 Library Rental Fees 2,720 85 - 800 2,500 101-95-3502-0000 Rental Fees-Old Mill - - - - -
$ 428,901 $ 378,134 $ 316,850 $ 282,319 $ 266,232
Miscellaneous Revenue
101-00-3701-0000 Miscellaneous Revenue 11,915 12,644 15,000 20,765 15,000 101-00-3702-0000 City Reimbursements 29,358 34 100 57,905 100 101-00-3703-0000 Gain/Loss on Disposal of Asset - - - - - 101-00-3800-0000 Operating Transfers In - - - - -
101-40-3348-0000 Damage to City Property Reimbs 17,233 11,272 10,000 12,000 10,000 101-60-3701-0000 Miscellaneous Revenue-Rec 9,277 408 4,535 (281) - 101-90-3701-0000 Miscellaneous Revenue-Library 1,750 401 4,000 938 - 101-95-3701-0000 Old Mill Reimbursements - - - - -
$ 69,533 $ 24,759 $ 33,635 $ 91,328 $ 25,100
General Fund Totals $ 24,196,887 $ 25,089,039 $ 26,810,212 $ 26,364,549 $ 29,590,125 Public Safety Fund
Taxes
103-00-3005-0000 Public Safety Property Taxes 3,431,755 3,426,827 3,422,818 3,422,818 3,422,818 103-00-3006-0000 Public Safety Augmentation Fd 161,947 174,810 174,500 202,351 208,400 $ 3,593,702 $ 3,601,637 $ 3,597,318 $ 3,625,169 $ 3,631,218

2019-20 2020-21 2022-23
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2022-23 Proposed Budget
Detail Schedule of Revenues by Fund
2021-22
Charges for Services
103-30-3201-0000 Animal Control Services 11,974 7,854 11,000 - - 103-30-3316-0000 Special Police Services 7,071 89,241 7,050 10,727 7,500 103-30-3317-0000 Citation Sign off Fee 450 75 450 88 100 103-30-3318-0000 Clearance Letter Fees 600 730 600 429 400 103-30-3319-0000 Report Copies 5,327 3,732 5,300 7,686 7,000 103-30-3321-0000 Burglary Alarm Permits 1,170 1,380 1,100 1,580 1,600 103-30-3324-0000 House Watch Fees 17,870 8,630 15,000 13,570 14,000 103-30-3325-0000 Vehicle Impound Release Fees 16,640 6,870 16,600 4,726 4,500 103-30-3331-3550 Live Scan Fees 890 (1,660) 850 2,405 2,400 103-30-3331-9241 Tow Fees 12,200 9,200 12,200 4,169 4,000 103-34-3315-0000 Shared Fire Command Revenue - - - - -
103-34-3316-0000 Outside Services 6,990 3,813 7,000 2,569 2,500 103-34-3330-0000 Fire Fees 870 630 900 6,120 2,000
103-34-3332-0000 Paramedic Service Fees 513,344 492,376 500,000 519,128 520,000 $ 595,396 $ 622,871 $ 578,050 $ 573,196 $ 566,000
Intergovernmental
103-30-3202-6600 POST Reimbursement 34,964 6,300 5,000 12,720 8,000 103-34-3202-2725 GEMT Reimbursement - - 29,000 - 25,000 $ 34,964 $ 6,300 $ 34,000 $ 12,720 $ 33,000
Fines & Fees
103-30-3335-0000 Asset Seizure-City's Share 85% - - - - - 103-30-3400-0000 Parking Citations 31,351 238 32,000 68,084 15,000 103-30-3401-0000 Vehicle Code Fines 92,190 41,076 92,200 58,332 60,000 $ 123,541 $ 41,314 $ 124,200 $ 126,415 $ 75,000
Use of Money & Property
103-00-3501-0000 Interest Income - - - - -
$ - $ - $ - $ - $ -
Miscellaneous Revenue
103-30-3701-0000 Police Misc. Revenue 9,488 918 - - -
103-30-3702-0000 Police Reimbursements - - - - -
103-30-3703-0000 Uninhabited Property Registration 360 1,250 500 761 700 103-34-3701-0000 Fire Misc. Revenue (50) - - - -
103-34-3328-0000 Strike Team Reimbursements - 149,106 100,000 115,000 115,000 $ 9,798 $ 151,274 $ 100,500 $ 115,761 $ 115,700
Public Safety Fund Totals $ 4,357,401 $ 4,423,396 $ 4,434,068 $ 4,453,261 $ 4,420,918 Fourth of July Fund
104-00-3336-0000 Admission Fees 54,705 26,910 61,715 28,000 61,715 104-00-3501-0000 Interest Income 442 (1) - - -
Fourth of July Fund Total $ 55,147 $ 26,909 $ 61,715 $ 28,000 $ 61,715 San Marino Center Fund
105-82-3502-0000 Rents & Concessions 5,987 85 - - -
105-00-3501-0000 Interest Income - - - - -
San Marino Center Fund Total $ 5,987 $ 85 $ - $ - $ -

2019-20 2020-21 2022-23
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2022-23 Proposed Budget
Detail Schedule of Revenues by Fund
2021-22
Donations Fund
281-00-3501-0000 Interest Income 5,323 1,901 - 809 -
281-00-3601-0000 General Donations Received - - - - -
281-00-3601-3418 Donations Received-War Memorial - - - - - 281-20-3708-2013 Centennial Fountain Bricks - - - -
281-30-3601-0000 Police Donations Received 11,750 15,500 17,250 71,439 - 281-34-3601-0000 Fire Donations Received 13,090 13,500 11,000 63,807 - 281-50-3601-0000 Lacy Park Donations 5,783 5,593 500 4,528 - 281-50-3601-7150 Rose Arbor Donation 25,000 50,000 50,000 50,000 50,000 281-52-3601-5880 City Club Parklet Donations Rec'd. - - - - - 281-60-3601-0000 Recreation Donations Received - 100 - - - 281-66-3601-0006 Memorial Day Donations - - - 250 250
281-66-3601-0002 Track Meet Donations - - 2,000 2,000 2,000 281-66-3601-2570 4th of July Donations - - - 1,345 -
281-66-3601-3000 Military Banner Donation - - - - -
281-74-3333-0000 Preschool Fundraiser 1,763 - - - -
281-84-3601-0001 Thurhner House Donation - - - - -
281-90-3601-0000 Library Donations Received 36,002 - - 63 - 281-90-3601-1120 Donations-Crain Art Gallery 656 - 1,000 2,020 1,000 281-90-3601-9506 Library Wish List Donations 306 - 2,000 - 2,000 281-91-3601-0000 Adult Materials Donations-Other 4,147 2,060 1,500 57,337 - 281-91-3601-0776 Adult Chinese Language Materia 7 4,520 2,500 - 2,500 281-91-3601-2575 Adult Materials Donations-Friends 10,925 - 5,000 - 10,000 281-91-3601-2576 Adult Materials Donations-Library Foundation 2,900 - - - - 281-92-3601-0000 Children's Mats. Donations 15,629 6,332 7,725 7,982 5,000 281-92-3601-2575 Children's Mats. Donations-Friends 17,832 5,000 5,000 - 20,000 Donations Fund Total $ 151,113 $ 104,506 $ 105,475 $ 261,580 $ 92,750 General Fund Group Totals $ 28,766,535 $ 29,643,935 $ 31,411,470 $ 31,107,390 $ 34,165,508 Special Revenue Funds
Gas Tax Fund
202-00-3501-0000 Interest Income 17,814 4,041 7,500 - - 202-48-3038-7585 RMRA - SB 1 Section 2032 212,591 262,390 260,961 272,307 299,681 202-48-3038-7590 Gas Taxes Section 2105 68,110 66,979 76,857 77,759 84,822 202-48-3038-7700 Gas Taxes Section 2106 43,428 42,346 47,515 48,004 52,007 202-48-3038-7810 Gas Taxes Section 2107 86,001 90,635 97,806 105,969 115,881 202-48-3038-7920 Gas Taxes Section 2107.5 3,000 3,000 3,000 3,000 3,000 202-48-3038-7925 TCRF - SB 1 Loan Repay 15,011 - - - -
202-48-3038-7930 Gas Taxes Section 2103 92,067 87,713 117,950 111,488 129,485 $ 538,022 $ 557,104 $ 611,589 $ 618,527 $ 684,876
Community Development Block Grant (CDBG)
204-00-3201-0650 Federal CDBG 12,539 12,355 18,451 17,960 - 204-00-3501-0000 Interest Income 2 2 - 6 -
$ 12,541 $ 12,357 $ 18,451 $ 17,966 $ -
County Park Proposition A
206-00-3203-3420 Local - LA Co. Pk. Bond 14,686 9,887 12,700 - - 206-00-3501-0000 Interest Income - 61 - - -
$ 14,686 $ 9,948 $ 12,700 $ - $ -
Proposition A Transit
207-00-3032-0000 Prop. A Transit Taxes 254,225 282,052 264,285 329,168 316,207 207-00-3501-0000 Interest Income 10,441 5,449 4,000 4,500 5,000 $ 264,666 $ 287,501 $ 268,285 $ 333,668 $ 321,207

2019-20 2020-21 2022-23
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2022-23 Proposed Budget
Detail Schedule of Revenues by Fund
2021-22
Drought Fund
209-00-3410-0000 Water Use Fines - - 200 - 200
209-00-3501-0000 Interest Income 580 204 500 100 500
$ 580 $ 204 $ 700 $ 100 $ 700
Air Quality Management District
212-00-3203-0080 AQMD Grant 16,780 17,464 17,900 15,613 18,300 212-00-3501-0000 Interest 1,936 924 1,600 800 1,600
$ 18,716 $ 18,388 $ 19,500 $ 16,413 $ 19,900
Surface Transportation Program
213-00-3202-8950 MTA-STPL - - - - -
213-00-3501-0000 Interest Income 5,443 1,773 - 1,550 1,000 $ 5,443 $ 1,773 $ - $ 1,550 $ 1,000
Transportation Development Act
214-00-3036-0000 TDA Article 3 Taxes 18,600 9,600 9,597 9,000 12,210 214-00-3501-0000 Interest Income 123 (14) - 28 -
$ 18,723 $ 9,586 $ 9,597 $ 9,028 $ 12,210
Proposition C Transit
215-00-3034-0000 Prop. C Transit Taxes 210,878 233,956 219,218 273,037 262,285 215-00-3501-0000 Interest Income 14,507 8,165 4,500 5,557 5,000 $ 225,385 $ 242,121 $ 223,718 $ 278,594 $ 267,285
Public Educational Governmental (PEG) Cable Access
216-00-3045-0000 PEG Fees 30,072 28,361 30,000 28,487 29,000 216-00-3501-0000 Interest Income 4,410 1,991 3,400 1,710 1,700 $ 34,482 $ 30,352 $ 33,400 $ 30,198 $ 30,700
Asset Forfeiture (Police)
217-00-3501-0000 Interest Income 951 334 500 299 100
$ 951 $ 334 $ 500 $ 299 $ 100
Granada Ave. Assessment District #2
220-00-3501-0000 Interest Income - - - - -
$ - $ - $ - $ - $ -
Used Oil Grant
221-00-3501-0000 Interest Income 341 92 - 95 100
221-14-3203-0000 Used Oil Grant - - - - -
221-44-3202-0000 Used Oil Grant - - - - -
$ 341 $ 92 $ - $ 95 $ 100
OTS Grant
223-00-3501-0000 Interest Income - - - - -
223-00-3701-0000 OTS Grant - - 119,100 119,100 -
$ - $ - $ 119,100 $ 119,100 $ -
Assistance to Firefighters Grant
224-00-3501-0000 Interest Income - - - - -
$ - $ - $ - $ - $ -
California Recycling Grant
226-00-3202-2860 State Recycling Grant - - - - -
226-48-3202-7155 Rubberized Asphalt Grant - - - - -
226-00-3501-0000 Interest Income 3,612 1,269 1,000 1,134 500 $ 3,612 $ 1,269 $ 1,000 $ 1,134 $ 500

2019-20 2020-21 2022-23
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2022-23 Proposed Budget
Detail Schedule of Revenues by Fund
2021-22
Citizens' Option for Public Safety Grant (COPS)
233-00-3501-0000 Interest Income 5,635 3,187 4,300 2,683 2,800 233-30-3202-0000 COPS Allocation 155,948 156,727 160,000 185,000 190,000 $ 161,583 $ 159,914 $ 164,300 $ 187,683 $ 192,800
Prop 40 Per Capita Park Bond
238-00-3202-0000 County Parks & Rec Grant - - - - -
$ - $ - $ - $ - $ -
Homeland Security Grant
240-00-3202-0000 Homeland Security Grant 91,427 71,455 51,789 51,738 67,518 240-34-3202-0018 Ground Survival Training - - - - -
240-00-3501-0000 Interest Income - 9 - - -
$ 91,427 $ 71,464 $ 51,789 $ 51,738 $ 67,518
Safe Routes to School Grant
241-00-3202-3542 Safe Routes to Schools Grant - - - - - 241-00-3501-0000 Interest Income - - - - -
$ - $ - $ - $ - $ -
Measure R -- Transportation Sales Tax
243-00-3501-0000 Interest Income 5,926 (1,047) 2,000 100 2,000 243-48-3203-4200 LA County Measure R 157,946 175,680 164,413 204,813 196,714 $ 163,872 $ 174,633 $ 166,413 $ 204,913 $ 198,714
Measure M -- Traffic Improvement Sales Tax
247-48-3202-0000 Measure M 178,286 198,853 186,335 231,854 222,942 247-00-3501-0000 Interest Income 5,245 1,735 1,000 2,154 1,000 $ 183,531 $ 200,588 $ 187,335 $ 234,008 $ 223,942
Special Revenue Funds Total $ 1,738,561 $ 1,777,628 $ 1,888,377 $ 2,105,013 $ 2,021,552 Capital Projects Fund
394-00-3501-0000 Interest Income 325,086 (68,735) - - - 394-00-3601-0000 Huntington Library Donation 100,000 100,000 - - - 394-00-3702-0000 Reimbursement 217,494 - 25,000 25,000 25,000 Capital Projects Fund Total $ 642,580 $ 31,265 $ 25,000 $ 25,000 $ 25,000 Debt Service Fund
401-00-3501-0000 Interest Income 7,692 44 - - -
Debt Service Fund Total $ 7,692 $ 44 $ - $ - $ -
Proprietary Funds
Capital Equipment Internal Service Fund
591-00-3501-0000 Interest Income 1,565 1,987 - 169 -
591-00-3703-0000 Gain/(Loss) on Disposal of Asset - (8,097) - 3,000 - 591-00-3850-0000 Equipment Cost Allocation 448,730 503,590 607,927 607,927 540,647 Proprietary Fund Total $ 450,295 $ 497,480 $ 607,927 $ 611,096 $ 540,647 Revenue Detail by Fund and Fiscal Year $ 31,605,663 $ 31,950,352 $ 33,932,774 $ 33,848,499 $ 36,752,707

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
General Fund Group (Unrestricted)
General Fund 10,702,160 10,379,885 13,232,421 11,195,706 14,164,458 Public Safety Fund 12,647,791 13,240,280 13,383,995 13,427,098 13,679,343 Fourth of July Fund 53,124 903 104,553 101,270 93,942
San Marino Center Fund 54,565 1,500 - - -
Donations Fund 86,714 108,632 57,475 8,778 119,499
Workers' Compensation Fund 531,958 540,064 593,206 506,865 619,315 American Rescue Plan Fund - - - - 500,000
General Liability Fund 822,824 777,752 760,813 746,844 733,572 Total General Fund Group $ 24,899,136 $ 25,049,016 $ 28,132,463 $ 25,986,561 $ 29,910,129 Special Revenue Funds (Restricted)
Gas Tax Fund 739,144 900,322 1,765,467 1,375,000 675,000 Community Development Block Grant Fund (CDBG) 12,538 12,355 18,451 18,451 - Los Angeles County Park Bond Fund 18,030 765 12,700 - - Proposition A Transit Fund 205,866 3,967 233,802 134,200 191,320 Drought Fund - - - - -
Air Quality Management District Fund (AQMD) - - 100,800 100,450 - MTA - STPL Public Works Grant Fund - - - - -
TDA Article 3 Transportation Fund 18,600 9,600 9,600 9,600 19,000 Proposition C Transit Fund - - 305,000 305,000 252,500
Public Education and Government Fees Fund (PEG) - - - - - Asset Forfeiture Fund - - - - -
Mobile Source Reduction Committee (MSRC) Grant - - - - - Used Oil Grant Fund - - - - -
OTS Grant - - 50,000 6,234 -
COPS Grant Fund 104,635 29,266 82,700 82,700 70,832
County Tree Grant - - - - -
Prop 40 - 2002 Park Bond Per Capita Grant - - - - -
County Parks & Recreation Grant - - - - -
Homeland Security Grant 92,927 - 51,789 24,750 -
Safe Routes to School Grant Fund - - - - -
LA County Measure R Fund 440,000 175,097 150,000 150,000 510,000 LA County Measure M Fund - 264,903 335,000 - -
Total Special Revenue Funds $ 1,631,740 $ 1,396,275 $ 3,115,309 $ 2,206,385 $ 1,718,652 Capital Projects Fund
Capital Projects Fund 1,512,449 2,613,841 12,644,975 3,815,216 13,978,989 Debt Service Fund
Debt Service Fund 846,587 513,729 531,712 531,712 552,034 Internal Service Fund
Capitalized Equipment Fund 448,730 503,590 493,665 457,828 602,374 Total All Funds $ 29,338,642 $ 30,076,451 $ 44,918,124 $ 32,997,701 $ 46,762,178 2021-22
City of San Marino
FY 2022-23 Proposed Budget
Summary Schedule of Expenditures by Fund

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
City Council
Services & Supplies 26,351 22,616 29,865 22,047 29,865
Total Operating Expenditures $ 26,351 $ 22,616 $ 29,865 $ 22,047 $ 29,865 City Attorney
Services & Supplies 300,984 224,765 448,200 448,000 390,000 Total Operating Expenditures $ 300,984 $ 224,765 $ 448,200 $ 448,000 $ 390,000 City Manager's Office
Personnel 558,314 580,982 617,818 566,949 628,955
Services & Supplies 227,159 125,124 257,154 173,654 383,077 Total Operating Expenditures $ 785,473 $ 706,106 $ 874,972 $ 740,603 $ 1,012,032 El Molino Viejo
Services & Supplies 56,000 56,000 56,000 56,000 60,000
Total Operating Expenditures $ 56,000 $ 56,000 $ 56,000 $ 56,000 $ 60,000 Finance
Personnel 445,097 522,427 555,840 539,615 571,682
Services & Supplies 400,401 276,405 341,798 325,878 363,284 Total Operating Expenditures $ 845,498 $ 798,832 $ 897,638 $ 865,493 $ 934,966 Non-Departmental
Personnel 167,988 180,556 200,000 183,300 300,000
Services & Supplies 586,040 589,748 1,221,423 1,222,884 1,135,333 Debt Service 846,587 513,729 531,712 531,712 552,034
Total Operating Expenditures $ 1,600,615 $ 1,284,033 $ 1,953,135 $ 1,937,896 $ 1,987,367 Human Resources
Personnel 235,651 244,743 273,106 237,584 334,853
Services & Supplies 1,262,098 1,081,220 1,182,989 1,190,142 1,213,754 Total Operating Expenditures $ 1,497,749 $ 1,325,963 $ 1,456,095 $ 1,427,726 $ 1,548,607 Community Development
Personnel 1,023,799 1,118,431 1,289,984 1,095,879 1,567,265 Services & Supplies 503,211 572,272 1,141,914 434,706 1,282,899 Total Operating Expenditures $ 1,527,010 $ 1,690,703 $ 2,431,898 $ 1,530,584 $ 2,850,164 Police
Personnel 6,242,272 6,545,431 7,037,728 6,780,160 6,979,053 Services & Supplies 847,544 737,938 873,674 798,922 940,266 Total Operating Expenditures $ 7,089,816 $ 7,283,369 $ 7,911,402 $ 7,579,082 $ 7,919,319 Fire
Personnel 5,458,015 5,532,129 5,328,307 5,547,639 5,504,164 Services & Supplies 643,877 814,047 620,265 658,038 682,670 Total Operating Expenditures $ 6,101,892 $ 6,346,176 $ 5,948,572 $ 6,205,678 $ 6,186,834 Emergency Management
Personnel - 90,228 19,127 40,465 19,127
Services & Supplies 50,294 42,035 53,900 48,130 54,500
Total Operating Expenditures $ 50,294 $ 132,263 $ 73,027 $ 88,595 $ 73,627 Summary Schedule of Expenditures by Department & Type
City of San Marino
FY 2022-23 Proposed Budget
2021-22

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Summary Schedule of Expenditures by Department & Type
City of San Marino
FY 2022-23 Proposed Budget
2021-22
Parks & Public Works
Personnel 1,743,881 1,759,200 1,975,617 1,726,706 1,969,389 Services & Supplies 1,609,872 1,668,436 1,631,651 1,478,993 1,695,875 Total Operating Expenditures $ 3,353,753 $ 3,427,636 $ 3,607,268 $ 3,205,699 $ 3,665,264 Community Services - Administration
Personnel - - - - 377,309
Services & Supplies - - - - 79,145
Total Operating Expenditures $ - $ - $ - $ - $ 456,454
Recreation
Personnel 931,641 766,276 1,019,689 821,204 922,266
Services & Supplies 555,197 167,693 599,624 431,694 548,611 Total Operating Expenditures $ 1,486,838 $ 933,969 $ 1,619,313 $ 1,252,898 $ 1,470,877 Library
Personnel 1,064,923 1,022,804 1,330,759 1,093,340 1,197,520 Services & Supplies 367,294 303,863 428,684 311,216 365,419 Total Operating Expenditures $ 1,432,217 $ 1,326,667 $ 1,759,443 $ 1,404,556 $ 1,562,939 Capital Equipment
Capital Purchases 196,131 817,335 646,254 583,028 623,373 Less: Capitalized Items (196,131) (817,335) - - -
Depreciation 448,730 503,590 - - -
Total Capital Equipment $ 448,730 $ 503,590 $ 646,254 $ 583,028 $ 623,373 Capital Projects
Capital Improvement Projects 2,735,422 4,013,763 15,205,042 5,649,816 15,990,489 Total Capital Improvements $ 2,735,422 $ 4,013,763 $ 15,205,042 $ 5,649,816 $ 15,990,489 Total Expenditures $ 29,338,642 $ 30,076,451 $ 44,918,124 $ 32,997,701 $ 46,762,178 Summary of Expendtiures by Type:

Personnel $ 17,871,581 $ 18,363,207 $ 19,647,975 $ 18,632,840 $ 20,371,583 Services & Supplies $ 7,436,322 $ 6,682,162 $ 8,887,141 $ 7,600,305 $ 9,224,699 Debt Service $ 846,587 $ 513,729 $ 531,712 $ 531,712 $ 552,034 Captial Equipment $ 448,730 $ 503,590 $ 646,254 $ 583,028 $ 623,373 Captial Projects $ 2,735,422 $ 4,013,763 $ 15,205,042 $ 5,649,816 $ 15,990,489 Total Expenditures $ 29,338,642 $ 30,076,451 $ 44,918,124 $ 32,997,701 $ 46,762,178

General Public Safety Fourth of Worker's General Gas Park Prop A Drought MTA STPL TDA Prop C PEG Used COPS Homeland Measure R Measure M American Capital Debt Capitalized Total by Department Fund Fund July Donations Comp Liability Taxes CDBG Bond Transit Education AQMD Grant Streets Transit Fees Oil Grant Security Streets Streets Rescue Plan Projects Service Equipment Function City Council 29,865 29,865
City Attorney 390,000 390,000
City Manager 1,012,032 1,012,032
El Molino Viejo 60,000 60,000
Finance 810,546 124,420 934,966
Non Departmental 1,435,333 552,034 1,987,367
Human Resources 550,320 264,715 733,572 1,548,607
Community Development Department 2,844,764 5,400 2,850,164 Police Department 7,692,687 11,000 26,000 118,800 70,832 7,919,319 Fire Department 5,986,656 2,178 198,000 6,186,834
Emergency Services 73,627 73,627
Parks and Public Works Department
Administration 418,314 6,087 21,600 446,001
Fleet 265,234 265,234
Sewers 342,200 342,200
Streets 836,554 2,500 839,054
Parks 547,335 547,335
Public Grounds 1,040,995 1,040,995
Building Maintenance 184,445 184,445
Community Services-Admin
Administration 456,454 456,454
Recreation
Administration 420,347 500 5,400 426,247
Aquatics 137,810 137,810
Youth 315,316 315,316
Adult 55,345 6,400 61,745
Community Events 158,745 74,677 233,422
Contract Classes 130,634 35,500 166,134
Facilities 130,204 130,204
Library
Administration 503,969 2,000 5,400 511,369
Adult Services 264,103 12,500 276,603
Children's Services 268,372 25,000 293,372
Processing 49,517 49,517
Circulation 432,078 432,078
Capital Projects 32,500 675,000 25,000 19,000 250,000 510,000 500,000 13,978,989 15,990,489 Capitalized Equipment 20,999 602,374 623,373
Total By Fund 14,164,458 13,679,343 93,942 119,499 619,315 733,572 675,000 - - 191,320 - - - 19,000 252,500 - - 70,832 - 510,000 - 500,000 13,978,989 552,034 602,374 46,762,178 City of San Marino
FY 2022-23 Proposed Budget
Schedule of Department Expenditures by Fund

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2019-20 2020-21 2021-22
Actual Actual Budget Estimated Proposed
Transfers In
General Fund 1,050,531 270,530 359,759 359,759 -
Payroll Fund 65,575 - - - -
Public Safety Fund 8,233,422 9,005,023 8,931,154 8,931,154 9,258,425 Fourth of July 25,235 32,759 75,000 75,000 32,227
San Marino Center 48,583 16,668 - - -
County P&R Grant Fund * - - - - -
Capital Projects Fund 5,000,000 2,950,000 - - -
Debt Service Fund 846,587 513,729 513,729 513,729 544,712 Workers' Compensation Fund 566,467 556,060 593,206 593,206 619,315 General Liability Fund 1,553,986 781,372 725,878 725,878 733,572 Capitalized Equipment Fund - 584,937 - - 239,077
Total Transfers In $ 17,390,386 $ 14,711,078 $ 11,198,726 $ 11,198,726 $ 11,427,328 Transfers Out
General Fund 16,158,484 14,007,591 10,838,967 10,838,967 11,427,328 Payroll Fund 83,821 254,077 - - -
Public Safety Fund 68,437 - - - -
Fourth of July 29,697 39,036 32,162 32,162 -
San Marino Center - 13,000 - - -
Donations Fund - 50,000 - - -
TDA Fund - - - - -
Granada Avenue Assessmt Dist #2 Fund * - - - - -
Assistance to Firefighters Grant Fund * - - - - -
Debt Service Fund - - - - -
Workers' Compensation Fund 37,601 1,980 - - -
Capitalized Equipment Fund 281,184 341,774 327,597 327,597 - General Liability Fund 731,162 3,620 - - -
Total Transfers Out $ 17,390,386 $ 14,711,078 $ 11,198,726 $ 11,198,726 $ 11,427,328 * Inactive funds; closed to the General Fund in November 2018 2021-21
City of San Marino
FY 2022-23 Proposed Budget
Schedule of Transfers Between Funds

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Estimated
Account Number Description Revenue
General Government
Cost Recovery Revenue by Line Item
101 - 00 - 3153 - 0000 Film Permits 34,000
101 - 00 - 3202 - 9350 State Vehicle License Fees 10,300 101 - 00 - 3304 - 0000 Environmental Fees 133,000
101 - 00 - 3309 - 0000 Online Convenience Fees 300
101 - 00 - 3410 - 0000 Fines & Fees 500
101 - 07 - 3346 - 0000 Sales of Maps & Pubs - Admin -
101 - 14 - 3410 - 0000 Business License NOVs 6,500
Total Recovery Revenue 184,600
Proposed Expenditures - City Attorney, City Manager, Human Resources, Finance, Non-Departmental 4,198,231
Cost Recovery % 4.4%
Public Safety
Cost Recovery Revenue by Line Item
103 - 00 - 3005 - 0000 Public Safety Property Taxes 3,422,818 103 - 00 - 3006 - 0000 Public Safety Augmentation Fund 208,400 103 - 30 - 3201 - 0000 Animal Control Services 0
103 - 30 - 3316 - 0000 Special Police Services 7,500
103 - 30 - 3317 - 0000 Citation Sign Off Fees 100
103 - 30 - 3318 - 0000 Clearance Letter Fees 400
103 - 30 - 3319 - 0000 Report Copies 7,000
103 - 30 - 3321 - 0000 Burglary Alarm Permits 1,600
103 - 30 - 3324 - 0000 Housewatch Fees 14,000
103 - 30 - 3325 - 0000 Vehicle Impound Release Fees 4,500 103 - 30 - 3331 - 3550 Live Scan Fees 2,400
103 - 30 - 3331 - 9241 Tow Fees 4,000
103 - 30 - 3400 - 0000 Parking Citations 15,000
103 - 30 - 3401 - 0000 Vehicle Code Fines 60,000
103 - 30 - 3703 - 0000 Uninhabited Property Registration 700 103 - 34 - 3316 - 0000 Outside Services 2,500
(Statement of Activities Methodology)
Cost Recovery - General, Public Safety and 4th of July Event Funds FY 2022-23 Proposed Budget
City of San Marino

Estimated
Account Number Description Revenue
(Statement of Activities Methodology)
Cost Recovery - General, Public Safety and 4th of July Event Funds FY 2022-23 Proposed Budget
City of San Marino
103 - 34 - 3330 - 0000 Fire Fees 2,000
103 - 34 - 3332 - 0000 Paramedic Service Fees 520,000
Total Recovery Revenue 4,272,918
Proposed Expenditures - Police, Fire and Emergency Management 13,752,970 Cost Recovery % 31.1%
Community Development
Cost Recovery Revenue by Line Item
101 - 14 - 3151 - 0000 Building Permits 543,000
101 - 14 - 3306 - 0000 General Plan Fee 43,000
101 - 14 - 3307 - 0000 Technology Enhancement Fee 43,000 101 - 14 - 3308 - 0000 Plan Check Fees 322,000
101 - 14 - 3309 - 0000 Business License Application Fee 35,000 101 - 14 - 3312 - 0000 Zoning Fees 77,000
101 - 14 - 3346 - 0000 Sales of Maps & Pubs - P&B 0
101 - 14 - 3410 - 0000 Tree Fines 5,000
Total Recovery Revenue 1,068,000
Proposed Expenditures- Community Development 2,844,764
Cost Recovery % 37.5%
Parks & Public Works
Cost Recovery Revenue by Line Item
101 - 14 - 3106 - 0000 Tree Permits 45,000
101 - 48 - 3152 - 0000 Street & Curb Permit Fees 161,000 Total Recovery Revenue 206,000
Proposed Expenditures - Parks & Public Works 3,635,077
Cost Recovery % 5.7%

Estimated
Account Number Description Revenue
(Statement of Activities Methodology)
Cost Recovery - General, Public Safety and 4th of July Event Funds FY 2022-23 Proposed Budget
City of San Marino
Recreation
Cost Recovery Revenue by Line Item
101 - 68 - 3340 - 0001 Contract Class Nonresident Fees 7,000 101 - 60 - 3342 - 0000 Class Refund Fee 600
101 - 60 - 3502 - 0000 Recreation Administrative Fees 8,000 101 - 61 - 3336 - 0000 Aquatics Program Fees 36,187
101 - 68 - 3340 - 0000 Aquatics Nonresident Fees 2,875
101 - 68 3336 - 0001 Contract Class Program Fees 102,382 101 - 66 - 3336 - 0000 Special Events Program Fees 26,299 101 - 66 - 3336 - 0001 Easter Program Fees 4,800
101 - 66 - 3336 - 0002 Track Meet Program Fees 6,800
101 - 64 - 3336 - 0000 Senior Program Fees 15,840
101 - 62 - 3336 - 0002 Family Life Program Fees 206,164 101 - 62 - 3336 - 0001 Daycamp Program Fees 123,648
101 - 62 - 3340 - 0001 Daycamp Nonresident Fees 11,309
101 - 62 - 3340 - 0002 Family Life Nonresident Fees 19,380 104 - 00 - 3336 - 0000 Fourth of July Admission Fees 61,715 Total Recovery Revenue 632,999
Proposed Expenditures - Recreation (plus Police, Fire and Parks & Public Works for Fourth of July Event) 1,442,343
Cost Recovery % 43.9%
Library
Cost Recovery Revenue by Line Item
101 - 90 - 3344 - 6065 Passport Fees 190,000
101 - 90 - 3346 - 0000 Copies 2,400
101 - 91 - 3344 - 3963 Lost Materials Fees 2,500
101 - 91 - 3502 - 1496 DVD Rentals 250
101 - 93 - 3344 - 1200 Damaged Materials Fees 500

Estimated
Account Number Description Revenue
(Statement of Activities Methodology)
Cost Recovery - General, Public Safety and 4th of July Event Funds FY 2022-23 Proposed Budget
City of San Marino
101 - 94 - 3344 - 0000 Overdue Materials Fees 10,000
101 - 94 - 3344 - 3000 Hold Fees 800
101 - 94 - 3344 - 7037 Replacement Library Card Fees 500 Total Recovery Revenue 206,950
Proposed Expenditures - Library 1,518,039
Cost Recovery % 13.6%
Citywide Summary
Cost Recovery Revenue 6,571,467
Proposed Related Expenditures 27,391,424
Citywide Cost Recovery % 24.0%

2019-20 2020-21 2021-22 2022-23
Actual Actual Budget Proposed
City Manager's Office
Full-Time Employees FTE 3.00 3.00 3.00 3.00
Part-Time Employees FTE 0.50 0.50 0.50 0.50
Total Department FTE 3.50 3.50 3.50 3.50
Finance Department
Full-Time Employees FTE 4.00 4.00 4.00 4.00
Department Total FTE 4.00 4.00 4.00 4.00
Human Resources Department
Full-Time Employees FTE 2.00 2.00 2.00 2.00
Total Department FTE 2.00 2.00 2.00 2.00
Community Development Department
Full-Time Employees FTE 8.00 8.00 9.00 13.00
Part-Time Employees FTE 1.50 1.50 1.50 0.50
Total Department FTE 9.50 9.50 10.50 13.50
Police Department
Full-Time Employees FTE 38.00 38.00 38.00 38.00
Part-Time Employees FTE 2.00 2.00 2.00 2.00
Total Department FTE 40.00 40.00 40.00 40.00
Fire Department
Full-Time Employees FTE 21.00 21.00 21.00 21.00
Total Department FTE 21.00 21.00 21.00 21.00
Parks & Public Works Department
Full-Time Employees FTE 16.00 16.00 16.00 16.00
Part-Time Employees FTE 0.50 0.50 0.50 -
Total Department FTE 16.50 16.50 16.50 16.00
Community Services Administration Division
Full-Time Employees FTE - - - 3.00
Part-Time Employees FTE - - - -
Total Division FTE - - - 3.00
Summary of Authorized Positions
Full-Time and Part-Time Employees
Full-Time Equivalent (FTE) = 2,080 Work Hours/Year

2019-20 2020-21 2021-22 2022-23
Actual Actual Budget Proposed
Summary of Authorized Positions
Full-Time and Part-Time Employees
Full-Time Equivalent (FTE) = 2,080 Work Hours/Year
Recreation Division
Full-Time Employees FTE 5.00 4.70 4.85 3.00
Part-Time Employees FTE 16.17 11.79 7.85 10.61
Total Division FTE 21.17 16.49 12.70 13.61
Crowell Public Library Division
Full-Time Employees FTE 6.00 6.30 6.15 5.00
Part-Time Employees FTE 12.39 12.39 12.39 12.39
Total Division FTE 18.39 18.69 18.54 17.39
Total Community Services Department FTE 39.56 35.18 31.24 34.00 Total City Full-Time Employees FTE 103.00 103.00 104.00 108.00 Total City Part-Time Employees FTE 33.06 28.68 24.74 26.00 Total City FTE 136.06 131.68 128.74 134.00
FY 2022-23 Changes:

Position Reallocation: Eliminated Positions:

Senior Planner to Community Development (0.50 FTE) No positions were eliminated for FY 2022-23 Assistant Planner to Community Development (1.00 FTE)
Permit Technician 1 to Community Development (1.00 FTE) Management Analyst to Community Development (0.50 FTE)
Park Attendants to Recreation (0.04 FTE)
Part-Time Recreation Coordinator (0.19 FTE)
Part-Time Recreation Supervisor (0.38 FTE)
Part-Time Program Leaders (0.26 FTE)
Part-Time Lifeguards (0.87 FTE)
Part-Time Water Safety Instructors (0.52 FTE)

Classification FTE
Salary &
Benefits
City Manager's Office
City Manager 1.00 283,356
City Clerk 1.00 132,401
Assistant to the City Manager (Comm. Eng. Manager) 1.00 134,862 Professional Intern (PT) 0.50 23,013
Subtotal 3.50 $ 573,633
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability 55,323 Total Personnel Costs $ 628,956
Finance Department
Finance Director 1.00 202,673
Accounting Manager/Controller 1.00 154,877
Account Clerk 2.00 158,810
Subtotal 4.00 $ 516,359
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability 55,323 Total Personnel Costs $ 571,682
Human Resources Department
Human Resources Director 1.00 208,135
Administrative Assistant 1.00 84,437
Subtotal 2.00 $ 292,573
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability 36,881 Estimated Worker's Comp costs 5,400
Total Personnel Costs $ 334,853
Community Development Department
Comm Development Director 1.00 180,568
Code Enforcement Manager 1.00 135,211
Total Compensation by Position Classification
Full-Time and Part-Time Employees

Classification FTE
Salary &
Benefits
Total Compensation by Position Classification
Full-Time and Part-Time Employees
Associate Planner 1.00 102,240
Assistant Planner 2.00 206,800
Permit Technician 3.00 254,681
Code Enforcement Officer 2.00 191,005
Building Inspector II 1.00 93,621
Senior Planner 1.00 120,397
Management Analyst 1.00 103,007
Code Enforcement Officer (PT) 0.50 36,299
Subtotal 13.50 $ 1,423,828
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability 135,237 Overtime 2,400
Uniform Allowance 400
Estimated Worker's Comp costs 5,400
Total Personnel Costs $ 1,567,265
Police Department
Police Chief 1.00 248,849
Operations Commander 2.00 433,103
Police Sergeant 6.00 1,080,857
Corporals 4.00 574,071
Officers 17.00 2,183,028
Police Records Manager 1.00 159,694
Administrative Assistant 1.00 87,384
Police Records Clerk 1.00 88,648
Dispatcher Clerk 5.00 455,157
Police Cadet (PT) 1.00 34,299
Police Cadet (PT) 1.00 36,139
Subtotal 40.00 $ 5,381,229
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability 1,128,027

Classification FTE
Salary &
Benefits
Total Compensation by Position Classification
Full-Time and Part-Time Employees
Overtime 314,547
Fourth of July overtime and related benefits 11,000
Uniform Allowance 25,450
Estimated Worker's Comp costs 118,800
Total Personnel Costs $ 6,979,053
Fire Department
Fire Chief 1.00 248,849
Fire Division Chief 1.00 231,878
Fire Captains 3.00 554,707
Engineers 3.00 498,058
Firefighter/Paramedic 12.00 1,802,901
Management Analyst 1.00 108,961
Subtotal 21.00 $ 3,445,354
Costs not allocable to individual positions:

Emergency Management - COVID staff 19,127
Fixed payment to pay down PERS Unfunded Liability 1,174,831 Overtime 683,000
Fourth of July overtime and related benefits 2,178
Uniform Allowance 800
Estimated Worker's Comp costs 198,000
Total Personnel Costs $ 5,523,290
Parks & Public Works Department
Public Works Director 1.00 217,175
Management Analyst 1.00 98,432
Public Works Division Manager 1.00 133,091
Shop Foreman 1.00 106,553
Street Foreman 1.00 114,918
Park Foreman 1.00 114,061
Urban Forester 1.00 104,941

Classification FTE
Salary &
Benefits
Total Compensation by Position Classification
Full-Time and Part-Time Employees
Maintenance Worker III 2.00 179,768
Maintenance Worker II 3.00 262,616
Maintenance Worker I 4.00 344,605
Subtotal 16.00 $ 1,676,161
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability 256,696 Overtime 6,045
Fourth of July overtime and related benefits 6,087
Uniform Allowance 2,800
Estimated Worker's Comp costs 21,600
Total Personnel Costs $ 1,969,389
Community Services Department
Community Services Administration Division
Community Services Director 1.00 190,058
Management Analyst 1.00 98,432
Recreation Coordinator 1.00 88,819
Total Personnel Costs 3.00 $ 377,309
Recreation Division
Recreation Manager 1.00 134,143
Recreation Supervisor 1.00 125,672
Clerk Typist II 1.00 77,804
Maintenance Assistant (Part-Time) 0.89 42,287
Child Development Specialist (Part-Time) 0.79 52,131
Recreation Coordinator (Part-Time) 0.19 12,601
Recreation Supervisor (Part-Time) 0.38 38,920
Recreation Specialist (Part-Time) 5.72 249,933
Park Attendants (Part-Time) 0.54 20,358
Lifeguard (Part-Time) 0.87 31,320
Water Safety Instructor (Part-Time) 0.52 21,985

Classification FTE
Salary &
Benefits
Total Compensation by Position Classification
Full-Time and Part-Time Employees
Program Leader (Part-Time) 0.71 25,676
Subtotal 13.61 $ 832,830
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability 83,537 Overtime 500
Estimated Worker's Comp costs 5,400
Total Personnel Costs $ 922,267
Library Division
City Librarian (Library Manager) 1.00 138,697
Clerk Typist II 1.00 77,804
Librarian II 3.00 337,003
Librarian II (Part-Time) 0.42 34,794
Librarian I (Part-Time) 0.30 20,492
Library Assistant (Part-Time) 3.57 151,106
Clerk (Part-Time) 6.47 237,013
Library Monitor (Part-Time) 0.20 8,879
Page (Part-Time) 1.33 48,127
Maintenance Assistant (Part-Time) 0.10 7,445
Subtotal 17.39 $ 1,061,360
Costs not allocable to individual positions:

Fixed payment to pay down PERS Unfunded Liability 130,761 Estimated Worker's Comp costs 5,400
Total Personnel Costs $ 1,197,521
Non-Departmental
Costs not allocable to individual positions:

Retiree Medical Benefits (OPEB) - 300,000
Total FTE Positions and Personnel Costs 134.00 $ 20,371,585

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City Council

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CITY COUNCIL

DEPARTMENT PURPOSE
The mission of the City Council is to provide leadership to the community through the establishment of policies that enhance the quality of life for San Marino residents, businesses, non-profit institutions, and other stakeholders; and to maintain a strong and stable fiscal condition.

DEPARTMENT DESCRIPTION
The City Council consists of five members, typically elected at-large to four-year terms. Annually, the Council elects one of its members to serve as Mayor and Vice Mayor respectively. The City Council is responsible for setting policies, passing ordinances and resolutions, adopting the budget, appointing committee members, hiring the City Manager and City Attorney, and concurring in the appointment of department heads.

Because the City Council is the legislative representative of the City, all citywide memberships are assigned to this budget. These memberships include the League of California Cities, the Los Angeles County Division of the League of California Cities, the San Gabriel Valley Council of Governments, and the Southern California Association of Governments. These memberships make up almost 70% of the City Council budget each fiscal year. The remaining expenditures are for travel and meetings, City Council hosted events, and materials and supplies such as nameplates, business cards, and plaques.

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - -
Services & Supplies 26,351 22,616 29,865 22,047 29,865
Total by Type $ 26,351 $ 22,616 $ 29,865 $ 22,047 $ 29,865 Expenditures by Fund:
101 General Fund 26,351 22,616 29,865 22,047 29,865
Total by Fund $ 26,351 $ 22,616 $ 29,865 $ 22,047 $ 29,865 GL # Services & Supplies
101-01-4376-0000 Materials & Supplies 595 672 3,975 1,351 3,975 101-01-4396-0000 Memberships & Dues 19,319 20,734 19,590 19,402 19,590 101-01-4420-0000 Printing 687 - 600 294 600
101-01-4480-0000 Travel & Meetings 1,714 - 3,700 - 3,700 101-01-4480-2872 Hospitality 4,036 1,210 2,000 1,000 2,000 Total Services & Supplies $ 26,351 $ 22,616 $ 29,865 $ 22,047 $ 29,865 Total Operating Expenditures $ 26,351 $ 22,616 $ 29,865 $ 22,047 $ 29,865 FY 2021-22
Operating Budget Summary
Operating Budget Detail

CITY COUNCIL

City Attorney

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CITY ATTORNEY

DEPARTMENT PURPOSE
The City Attorney provides advice and opinions on matters of municipal concern, examines contracts and ordinances as to form and legality, and is frequently called upon to interpret the City’s municipal code, federal and state statutes, and any other laws that govern San Marino.

DEPARTMENT DESCRIPTION
The City of San Marino contracts with a firm for City Attorney services. The City Attorney provides general legal advice and provides the following services:
• Serves as chief counsel to the City for both elected officials and staff; • Drafts and reviews ordinances, resolutions, contracts, deeds, leases, and other legal documents as needed;
• Represents the City in litigation, as either a defender or prosecutor; • Attends City Council meetings, and other bodies as needed, to advise Council and to have firsthand knowledge of current and proposed City actions; and • Renders opinions on specific legal issues.

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - -
Services & Supplies 300,984 224,765 448,200 448,000 390,000 Total by Type $ 300,984 $ 224,765 $ 448,200 $ 448,000 $ 390,000 Expenditures by Fund:
101 General Fund 300,984 224,765 448,200 448,000 390,000 Total by Fund $ 300,984 $ 224,765 $ 448,200 $ 448,000 $ 390,000 GL # Services & Supplies
101-06-4106-2755 Contract Legal Services-General 117,379 140,673 175,200 175,000 240,000 101-06-4106-2756 Contract Legal Services-Litigation 169,759 83,267 98,000 98,000 100,000 101-06-4106-2757 Contract Legal Services-COVID-19 13,846 825 175,000 175,000 - 101-06-4106-2758 Contract Legal Services-Code Enforcement - - - - 50,000 Total Services & Supplies $ 300,984 $ 224,765 $ 448,200 $ 448,000 $ 390,000 Total Operating Expenditures $ 300,984 $ 224,765 $ 448,200 $ 448,000 $ 390,000 FY 2021-22
Operating Budget Summary
Operating Budget Detail

CITY ATTORNEY

City
Manager's
Office

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CITY MANAGER’S OFFICE

DEPARTMENT PURPOSE
The mission of the City Manager’s Office is to maintain policy and operational alignment throughout the organization.

DEPARTMENT DESCRIPTION
The department provides oversight, direction, and organizational support to all City departments under the direction of the City Manager. The department also includes the City Clerk and Public Information functions. The Department provides the following services:
• City Manager – The City Manager is appointed by, and serves at the pleasure of, the City Council.

The City Manager, in turn, is the sole appointing authority for all positions of employment in the City, except for department heads which require the concurrence of the Council. The City Manager directs all operations of the City by coordinating the efforts of the various departments and keeping the City Council apprised of matters dealing with general operations, finance, personnel, legislation, litigation, and other items of city business. The City Manager's primary responsibility is to assist the City Council in identifying policy priorities and to ensure that priorities established by Council are addressed in an innovative, yet cost-effective manner. • City Clerk – The City Clerk is responsible for conducting municipal elections, compiling City Council agendas and minutes, and maintaining all City records. This function includes preparing Council minutes and managing the City Council agenda process; processing, indexing, and filing ordinances, resolutions, and official hearing notices; maintaining City codes; coordinating the commission and board appointment process; managing the document management program; and ensuring compliance with financial and campaign disclosure laws. It also includes the processing of public records requests and serving as a Notary Public. • Community Engagement – Community Engagement is the primary public information office, managing all citywide outreach and communication efforts. This function includes management of social media accounts, the City website, newsletter publications, and media communication. The Community Engagement Manager also coordinates with community groups, residents, and organizations outside of the City to promote City activities.

FISCAL YEAR 2021-22 ACCOMPLISHMENTS
• With the assistance from the Fire Department, led the citywide response to the COVID-19 pandemic while ensuring a continuation of all essential services. • Led the Citywide effort to create standards for promotional materials and communications channels to present San Marino in a more professional manner. • Continued to improve communication efforts by expanding the City’s social media presence, establishing a more robust social media program, and expanding our library of informational videos from staff.

• Broadened the Chinese engagement program by providing additional print translations and interpretations at Town Halls.
• Implemented an agenda management software, which provides a more user-friendly way for residents to access meeting agendas, minutes, and recordings.

FISCAL YEAR 2022-23 OBJECTIVES
• Conduct a successful election.
• Update the strategic plan upon the seating of a potentially new City Council after the election • Create a streamlined approach to communicate with all residents through two annual resident mailers. These mailers will inform the community about resources available to them through the City, such as ways to report maintenance issues, crime prevention, permitting processes, and ways to stay informed.
• Conduct surveys and gather data to identify better ways to communicate with the community. • Update our records retention schedule and complete foundational work in preparation for implementing an electronic records management system the following fiscal year.

City Manager
Community
Engagement
Manager
Communications
Specialist (P/T)
City Clerk
City Manager’s Office

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
Full-Time
City Manager 1.00 1.00 1.00 1.00 1.00
Asst. to the City Mgr (Comm. Engagement. Mgr) 1.00 1.00 1.00 1.00 1.00 City Clerk 1.00 1.00 1.00 1.00 1.00
Part-Time
Intern 0.50 0.50 0.50 0.50 0.50
Total Full-Time FTE 3.00 3.00 3.00 3.00 3.00
Total Part-Time FTE 0.50 0.50 0.50 0.50 0.50
Department Total FTE 3.50 3.50 3.50 3.50 3.50
Expenditures by Type:

Personnel 558,314 580,982 617,818 566,949 628,955
Services & Supplies 227,159 125,124 257,154 173,654 383,077 Total by Type $ 785,473 $ 706,106 $ 874,972 $ 740,603 $ 1,012,032 Expenditures by Fund:
101 General Fund 785,473 706,106 874,972 740,603 1,012,032 Total by Fund $ 785,473 $ 706,106 $ 874,972 $ 740,603 $ 1,012,032 GL # Personnel
101-09-4001-0000 Full Time Salaries 393,329 372,104 427,784 410,482 423,407 101-09-4002-0000 Part Time Wages 30,015 62,512 21,875 17,008 21,876 101-09-4004-0000 Overtime 323 4,422 - - -
101-09-4006-0000 Medicare 5,824 6,043 6,520 5,989 6,457 101-09-4008-3080 Retirement-City Manager 10,033 10,587 10,499 10,499 10,754 101-09-4008-6050 Retirement-PARS 414 87 820 638 820
101-09-4008-6160 Retirement-PERS 64,920 76,004 83,983 80,586 98,954 101-09-4010-0000 Cafeteria Benefit 42,042 37,779 54,337 30,129 54,687 101-09-4011-0000 Technology Allowance 2,964 3,019 3,600 3,064 3,600 101-09-4012-0000 Auto Allowance 8,450 8,425 8,400 8,554 8,400 Total Personnel $ 558,314 $ 580,982 $ 617,818 $ 566,949 $ 628,955 GL # Services & Supplies
101-09-4150-0000 Other Contract Services 35,827 26,836 139,300 98,228 156,800 101-09-4150-0500 Other Contract Services-IT 32,127 36,165 37,460 35,306 37,522 101-09-4202-0000 Advertising 53,970 42,650 40,000 15,000 40,000 101-09-4204-0000 Books & Periodicals 218 218 100 83 100

CITY MANAGER'S OFFICE
FY 2021-22
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed

CITY MANAGER'S OFFICE
FY 2021-22
101-09-4220-0000 City Manager's Contingency - 3,208 20,000 3,744 20,000 101-09-4290-0000 Election 86,590 - 200 251 87,000
101-09-4376-0000 Materials & Supplies 4,285 2,622 4,700 4,028 4,700 101-09-4396-0000 Memberships & Dues 3,058 2,919 3,174 5,415 4,735 101-09-4398-0000 Mileage - - 100 5 100
101-09-4420-0000 Printing 2,835 993 - - 10,000
101-09-4468-0000 Staff Development 1,600 590 565 565 10,565 101-09-4480-0000 Travel & Meetings 6,649 8,923 11,555 11,029 11,555 Total Services & Supplies $ 227,159 $ 125,124 $ 257,154 $ 173,654 $ 383,077 Total Operating Expenditures $ 785,473 $ 706,106 $ 874,972 $ 740,603 $ 1,012,032

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El Molino
Viejo

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EL MOLINO VIEJO

DESCRIPTION
El Molino Viejo, also known as The Old Mill, is a California Historical Landmark showcasing the legacy of missions and the Spanish presence in early California. The original adobe building sits amongst almost two acres of gardens. The site is owned by the City of San Marino and is operated by The Old Mill Foundation.

The Old Mill Foundation’s over-arching purpose is to maintain, preserve, and operate The Old Mill by creating artistic, educational, and community programs.

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Services & Supplies 56,000 56,000 56,000 56,000 60,000
Total by Type $ 55,000 $ 56,000 $ 56,000 $ 56,000 $ 60,000 Expenditures by Fund:
101 General Fund 56,000 56,000 56,000 56,000 60,000
Total by Fund $ 55,000 $ 56,000 $ 56,000 $ 56,000 $ 60,000 GL # Services & Supplies
101-95-4150-0000 Other Contract Services 56,000 56,000 56,000 56,000 60,000 Total Services & Supplies $ 56,000 $ 56,000 $ 56,000 $ 56,000 $ 60,000 Total Operating Expenditures $ 56,000 $ 56,000 $ 56,000 $ 56,000 $ 60,000 FY 2021-22
Operating Budget Summary
Operating Budget Detail

EL MOLINO VIEJO

Finance
Department

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FINANCE DEPARTMENT

DEPARTMENT PURPOSE
The mission of the Finance Department is t\o create and sustain quality information dissemination, high standards of industry compliance, financial predictability, and fiscal sustainability.

DEPARTMENT DESCRIPTION
The Department is responsible for the preparation and administration of the City’s annual operating and capital budgets, long-range financial planning, accounting and analysis, debt management, cash management, collections, accounts receivable, accounts payable, and payroll. The Finance Department keeps and maintains books, accounts and a general accounting system for the City in accordance with applicable City and governmental accounting and auditing requirements, standards, and guidelines. The Finance Department also manages the City’s information technology systems.

FISCAL YEAR 2021-22 ACCOMPLISHMENTS
• Finalized the City’s Fiscal Year 2020-21 Audited Financial Statements with no material weaknesses or significant deficiencies
• Received the Excellence Award for the Fiscal Year 2021-22 Operating Budget from the California Society of Municipal Finance Officers
• Received the Distinguished Budget Presentation Award for the Fiscal Year 2021-22 Operating Budget from the Government Finance Officers Association • Established a Section 115 Trust to allow the City to prefund employer pension contributions and meet its future obligations by leveraging the higher yields • Implemented Council direction related to the Cost Allocation Plan & Comprehensive User Fee Study
• Transitioned from a basic audited Financial Statement to an Annual Comprehensive Financial Report for the year ended June 30, 2021, which was submitted to the Government Finance Officers Association’s Certificate of Achievement for Excellence in Financial Reporting Program • Cross-trained Finance staff to prevent operational impact during staffing absences FISCAL YEAR 2022-23 OBJECTIVES
• Conduct a Request For Proposals for City IT services
• Obtain funding from various federal funding sources to replenish General Fund reserves for expenditures incurred during the COVID-19 pandemic as well as any revenues that were lost • Implement a Purchase Order system

• Obtain a “clean audit” for the fourth year
• Submit Fiscal Year 2022-23 Operating Budget to the Government Finance Officers Association for the Distinguished Budget Presentation Award as well as the California Society of Municipal Finance Officers for the Excellence Award
• Submit Fiscal Year 2021-22 Annual Comprehensive Financial Report to the Government Finance Officers Association for the Certificate of Achievement for Excellence in Financial Reporting

OPERATIONAL DASHBOARD
Description FY 20-21
Total
Year to Date
(as of March 2022) Estimated Actuals
Revenues $30,788,335 $19,847,348 $36,240,000
Expenses $29,810,381 $22,855,144 $34,325,000
COVID expenses $162,032 $241,373 $230,000
Overtime expenses $1,835,107 $1,241,433 $1,300,000
General Fund Balance* $15,363,870 $15,828,012 $16,300,000 Overall Cash Balance*
(in bank) $39,918,291 $37,844,008 $40,330,000
*Balance numbers are reported as the last balance recorded for the year or time period, not totals.

$343,813
$959,400 $792,531 $830,473
$1,180,975
$8,837,915
$3,990,941
$2,229,889
$681,411
$5,277,926
$3,974,682
$2,004,400
$2,323,748 $1,662,169
$2,224,713
$1,711,798
$1,958,069
$1,717,639
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22

REVENUES AND EXPENSES
Revenues Expenses
$3,346 $4,570 $9,848
$32,477
$8,057
$107,977
$21,356
$22,680 $31,062
$95,726
$173,033
$144,289 $191,509
$147,045
$112,783
$131,142
$118,226
$127,680
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22

COVID AND OVERTIME EXPENSES

$12,141,237 $9,977,397 $7,630,634
$16,320,709 $15,828,012
$36,168,260
$32,098,787 $29,992,080
$38,873,966 $37,844,008
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22

GENERAL FUND AND CASH BALANCE
General Fund Balance Overall Cash Balance (In Bank)

Finance Director
Accounting
Manager /
Controller
Account Clerk Account Clerk
Finance Department

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
Full-Time
Finance Director 1.00 1.00 1.00 1.00 1.00
Accounting Manager/Controller 1.00 1.00 1.00 1.00 1.00
Account Clerk 2.00 2.00 2.00 2.00 2.00
Total Full-Time FTE 4.00 4.00 4.00 4.00 4.00
Total Part-Time FTE - - - - -
Department Total FTE 4.00 4.00 4.00 4.00 4.00
Expenditures by Type:

Personnel 445,097 522,427 555,840 539,615 571,682
Services & Supplies 400,401 276,405 341,798 325,878 363,284 Total by Type $ 845,498 $ 798,832 $ 897,638 $ 865,493 $ 934,966 Expenditures by Fund:
101 General Fund 721,985 794,070 773,338 746,893 810,546 207 Prop A Transit Funds 123,513 4,762 124,300 118,600 124,420 Total by Fund $ 845,498 $ 798,832 $ 897,638 $ 865,493 $ 934,966 GL # Personnel
101-11-4001-0000 Full Time Salaries 316,430 391,592 396,429 396,429 403,697 101-11-4002-0000 Part Time Wages 19,799 - - - -
101-11-4004-0000 Overtime - - - - -
101-11-4006-0000 Medicare 4,749 5,453 5,748 5,694 5,854 101-11-4008-6050 Retirement-PARS - - - - -
101-11-4008-6160 Retirement-PERS 55,798 70,349 80,746 80,746 89,214 101-11-4010-0000 Cafeteria Benefit 48,321 55,033 72,917 56,746 72,917 101-11-4016-0000 Retiree Medical Benefits (OPEB) - - - - - Total Personnel $ 445,097 $ 522,427 $ 555,840 $ 539,615 $ 571,682 GL # Services & Supplies
101-11-4150-0000 Other Contract Services 88,637 57,775 55,255 55,961 67,600 101-11-4150-0500 Other Contract Services-IT 26,069 29,208 30,625 30,624 35,920 101-11-4204-0000 Books & Periodicals - - 280 280 280
101-11-4316-0000 Equipment Repair & Maintenance 8,665 6,854 8,669 7,839 8,673 101-11-4332-0000 Fees to Outside Agencies 985 928 960 911 960

FINANCE DEPARTMENT
FY 2021-22
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed

FINANCE DEPARTMENT
FY 2021-22
101-11-4376-0000 Materials & Supplies 3,861 3,596 4,100 3,758 4,193 101-11-4396-0000 Memberships & Dues 505 881 1,359 796 1,514 101-11-4398-0000 Mileage 370 - 400 200 400
101-11-4412-0000 Postage 11,000 11,016 11,300 8,000 10,000 101-11-4420-0000 Printing 3,412 3,223 3,500 4,419 4,600 101-11-4468-0000 Staff Development 2,113 1,789 1,450 1,250 1,540 101-11-4480-0000 Travel & Meetings 2,518 735 3,550 1,341 3,600 101-11-4500-1980 Utilities-Electricity 49,760 56,710 65,000 64,000 69,550 101-11-4500-4950 Utilities-Natural Gas 1,825 2,105 2,000 3,500 3,745 101-11-4500-9025 Utilities-Telecommunications 20,875 23,494 27,500 22,400 24,150 101-11-4500-9460 Utilities-Water 1,032 1,267 1,550 2,000 2,140 101-11-4950-0001 Equipment Cost Allocation 55,261 72,062 - - - 207-11-4208-0750 Bus Transportation-Chamber 3,781 - 4,000 - 4,120 207-11-4208-1330 Bus Transportation-Dial a Ride 9,732 4,762 10,300 8,600 10,300 207-11-4208-8140 Bus Transportation-SMUSD Youth 110,000 - 110,000 110,000 110,000 Total Services & Supplies $ 400,401 $ 276,405 $ 341,798 $ 325,878 $ 363,284 Total Operating Expenditures $ 845,498 $ 798,832 $ 897,638 $ 865,493 $ 934,966

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NonDepartmental

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FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 167,988 180,556 200,000 183,300 300,000
Services & Supplies 586,040 589,748 1,221,423 1,222,884 1,135,333 Debt Service 846,587 513,729 531,712 531,712 552,034
Total by Type $ 1,600,615 $ 1,284,033 $ 1,953,135 $ 1,937,896 $ 1,987,367 Expenditures by Fund:
101 General Fund 743,512 757,949 1,402,972 1,387,733 1,435,333 204 CDBG Fund 10,516 12,355 18,451 18,451 -
401 Debt Service Fund 846,587 513,729 531,712 531,712 552,034 Total by Fund $ 1,600,615 $ 1,284,033 $ 1,953,135 $ 1,937,896 $ 1,987,367 GL # Personnel
101-08-4016-0000 Retiree Medical Benefits (OPEB) * 167,988 180,556 200,000 183,300 300,000 Total Personnel $ 167,988 $ 180,556 $ 200,000 $ 183,300 $ 300,000 GL # Services & Supplies
101-08-4150-0000 Other Contract Services - 497 - - -
101-08-4150-0500 Citywide IT Contract Services 174,695 165,440 210,000 210,000 220,500 101-08-4150-0750 Cell Phone Contract Services 42,170 44,819 45,500 48,027 48,000 101-08-4150-0775 City Hall Credit Card Fees 16,794 15,925 22,000 19,700 21,000 101-08-4324-0000 Parking Lot Lease-SMUSD 63,600 33,416 34,045 34,045 34,686 101-08-4376-0000 Materials & Supplies-COVID-19 58,183 86,172 50,000 60,000 30,000 101-08-4376-0020 Materials & Supplies-Civil Unrest - 992 - - - 101-08-4376-0500 IT Contract Services-COVID-19 6,650 4,916 2,500 450 500 101-08-4495-0000 Property Tax Admin Fee (SB2557) 213,432 225,216 231,000 224,284 240,000 101-08-4950-0001 Equipment Cost Allocation ** - - 607,927 607,927 540,647 204-08-4150-0000 Other Contract Services - 500 8,451 8,451 - 204-08-4399-0000 Non-Capitalized Equipment 10,516 11,855 10,000 10,000 - Total Services & Supplies $ 586,040 $ 589,748 $ 1,221,423 $ 1,222,884 $ 1,135,333 FY 2021-22
Operating Budget Summary
Operating Budget Detail

NON-DEPARTMENTAL

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
FY 2021-22

NON-DEPARTMENTAL
401-00-4360-0000 Debt Service Interest Expense 141,587 103,729 81,712 81,712 57,034 401-00-4402-00000 Debt Service Principal Repayment 705,000 410,000 450,000 450,000 495,000 Total Debt Service $ 846,587 $ 513,729 $ 531,712 $ 531,712 $ 552,034 Total Operating Expenditures $ 1,600,615 $ 1,284,033 $ 1,953,135 $ 1,937,896 $ 1,987,367 ** Note: Equipment Cost Allocation is a non-cash budget item for equipment depreciation. This budget changes year over year depending on what equipment over $5k was purchased and is depreciated over the estimated life of the equipment.

In prior years, the Equipment Cost Allocation was allocated to the respective Department that possesses the equipment. * Note: Retiree Medical Benefits (OPEB) is for Other Post Employment Benefit budget to pay for retiree medical cost benefits.

Human
Resources
Department

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HUMAN RESOURCES DEPARTMENT

DEPARTMENT PURPOSE
The mission of the Human Resources Department mission is to make the City of San Marino an employer of choice by continuously working towards creating a positive and safe workplace environment that attracts, develops, and retains exceptional employees.

DEPARTMENT DESCRIPTION
The Human Resources Department is responsible for the day-to-day administration of a comprehensive personnel system and maintenance of all employee records. The activities of this office include recruitment and selection processes for full-time and part-time employees; administering employee benefits; onboarding new employees; overseeing the development, maintenance, and communication of personnel related policies, procedures, rules, and regulation; managing the performance appraisal program; managing the classification and salary plans; and managing labor relations including negotiating employee Memoranda of Understanding (M.O.U.s) with the City’s organized employee associations. An additional office responsibility is overseeing and managing the City’s risk management program including liability, employee workers’ compensation and safety programs.

FISCAL YEAR 2021-22 ACCOMPLISHMENTS
• Ensured the City’s compliance during the COVID-19 Emergency, which included making sure the City complied with new State & County guidelines and legislation & regulations (i.e. FFCRA, AB 685, Cal/OSHA).
• Created a classification database and system to better track the City’s job descriptions and revisions
• Conducted more than 26, an 86% increase in recruitments compared to last year • Provided Workplace Harassment Prevention and Microsoft Office Suite Training for City staff • Created a wonderful and pleasant Mother’s Room
FISCAL YEAR 2022-23 OBJECTIVES
• Update the City’s Personnel Rules and Policies
• Implement SpringBrook HR software module to route Personnel Action Forms electronically and track annual evaluations
• Develop new employee performance review process and forms • Develop a formal off-boarding process for all City employees

OPERATIONAL DASHBOARD
Description FY 20-21
Total
Year to Date
(as of March 2022) Estimated Actuals
Full-Time Employees
(out of 104 budgeted) 95 94 94
Part-Time Employees 46 45 45
Full-Time Position Vacancy Rate 8.1% 7.4% 7.4%
Workers' Comp Claims
(average total open per month) 36 42 42
Workers' Comp Claims (new) 12 36 36
Cumulative Workers' Comp
Days Off 180.3 241 321.3
Performance Appraisal
Completion Rate 63% 53% 53%
All numbers reported as averages for the reporting time period except for “Cumulative Worker’s Comp Days Off”
104 FTE Budgeted
101
96 100 96 94 92 94 93 92
70 64
61 57
56 53 51 52 51

2.9%

7.7%

3.8%

7.7% 9.0% 8.8% 9.0% 9.0% 8.8%

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%
0 20
40 60
80 100
120
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22

EMPLOYEES AND BUDGETED POSITIONS
Full-Time Employees Part-Time Employees Full-Time Position Vacancy Rate

37 40 40 38
45 44
48 47
41 1
5 1
2 9
1 12
5 0
25 2
8 8
48 21
51 35
43 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22

WORKERS' COMPENSATION
Workers' Comp Claims (Total Open) Workers' Comp Claims (New) Cumulative Workers' Comp Days Off
58%
52%
48%
59% 59%
50% 50%
47%
50%
45%
50%
55%
60%
65%
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22

PERFORMANCE APPRAISAL COMPLETION RATE

Human Resources Director
Administrative Assistant
Human Resources
Department

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
Full-Time
Human Resources Director - - 1.00 1.00 1.00
Human Resources Manager 1.00 1.00 - - -
Administrative Assistant 1.00 1.00 1.00 1.00 1.00
Total Full-Time FTE 2.00 2.00 2.00 2.00 2.00
Total Part-Time FTE - - - - -
Department Total FTE 2.00 2.00 2.00 2.00 2.00
Expenditures by Type:

Personnel 235,651 244,743 273,106 237,584 334,853
Services & Supplies 1,262,098 1,081,220 1,182,989 1,190,142 1,213,754 Total by Type $ 1,497,749 $ 1,325,963 $ 1,456,095 $ 1,427,726 $ 1,548,607 Expenditures by Fund:
101 General Fund 512,313 365,582 466,476 440,760 550,320 595 Workers' Compensation Fund 162,612 182,629 228,806 240,123 264,715 596 General Liability Fund 822,824 777,752 760,813 746,844 733,572 Total by Fund $ 1,497,749 $ 1,325,963 $ 1,456,095 $ 1,427,726 $ 1,548,607 GL # Personnel
101-10-4001-0000 Full Time Salaries 143,472 172,302 180,888 165,808 231,255 101-10-4002-0000 Part Time Wages 27,261 - - - -
101-10-4004-0000 Overtime 12 - - 41 -
101-10-4006-0000 Medicare 2,653 2,526 2,623 2,117 3,353 101-10-4008-6160 Retirement-PERS 36,270 40,648 47,587 43,620 58,387 101-10-4010-0000 Cafeteria Benefit 25,983 27,678 36,458 24,488 36,458 101-10-4016-0000 Retiree Medical Benefits (OPEB) - - - - - 595-10-4015-0001 Workers' Comp Current Employee - 1,512 5,550 1,510 5,400 595-10-4015-0002 Workers' Comp Past Employee - 77 - - - Total Personnel $ 235,651 $ 244,743 $ 273,106 $ 237,584 $ 334,853 GL # Services & Supplies
101-10-4106-3415 Contract Legal Services-Labor 125,152 38,014 110,000 109,136 119,689 101-10-4150-0000 Other Contract Services 75,528 26,837 29,563 29,293 29,563 101-10-4150-0500 Other Contract Services-IT - 7,555 7,782 8,077 8,319 101-10-4376-0000 Materials & Supplies 9,015 12,362 12,600 12,373 12,600 101-10-4396-0000 Memberships & Dues 1,849 1,039 1,475 1,475 1,495 101-10-4398-0000 Mileage 655 - 700 200 400

HUMAN RESOURCES
FY 2021-22
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed

HUMAN RESOURCES
FY 2021-22
101-10-4436-0000 Recruitment 61,213 36,297 28,500 39,942 40,000 101-10-4468-0000 Staff Development 347 49 5,000 2,867 5,000 101-10-4480-0000 Travel & Meetings 2,903 275 3,300 1,322 3,800 595-10-4150-0000 Workers' Comp Contract Services 22,560 22,560 23,760 23,760 24,960 595-10-4356-0000 Workers' Comp Insurance Premiums 140,052 158,480 199,496 214,853 234,355 596-10-4356-3412 Insurance Premiums JPIA 822,824 777,752 760,813 746,844 733,572 Total Services & Supplies $ 1,262,098 $ 1,081,220 $ 1,182,989 $ 1,190,142 $ 1,213,754 Total Operating Expenditures $ 1,497,749 $ 1,325,963 $ 1,456,095 $ 1,427,726 $ 1,548,607

Community
Development
Department

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COMMUNITY DEVELOPMENT DEPARTMENT

DEPARTMENT PURPOSE
The mission of the Community Development Department’s mission is to preserve the comforts of the community, our neighborhoods, and our natural resources.

DEPARTMENT DESCRIPTION
The Department consists of the Community Development Director, Building Inspector, Code Enforcement Manager, two (2) Code Enforcement Officers, a part-time Code Enforcement Officer, a parttime Senior Planner, Associate Planner, Assistant Planner, two (2) Permit Technicians, and a part-time Management Analyst. Together these employees are primarily responsible for current and long-range planning, environmental review, building inspection, plan checking, code enforcement, economic development, and administering the business license program. Current planning activities include:
• Providing zoning information to the public;
• Reviewing development plans for compliance with City zoning regulations, and processing plans through the Design Review Committee, Planning Commission, and City Council; • Providing long-range planning guides to address future growth and physical development of the City by updating the General Plan and its various elements; • Providing code enforcement to preserve the City’s beautiful appearance; • Monitoring commercial vacancies and providing zoning information for prospective businesses seeking to relocate to San Marino; and
• Administering and enforcing local and State regulations applicable to construction on private property within the City. Included in this responsibility is the review of construction plans, issuance of permits and field inspection of construction from foundation through final completion of buildings.

FISCAL YEAR 2021-22 ACCOMPLISHMENTS
• Prepared municipal code text amendment for adoption by City Council of San Marino Grad night special events in the C-1 Zone.
• Finalized 6th Cycle Housing Element for Council adoption of both the Draft and Subsequent Revised Housing Element and submitted to State Housing and Community Development Department.
• Drafted text amendments for adoption by City Council of SB9 and SB35 standards. • Coordinated release of San Marino Center Improvement Project notice of preparation (NOP) and draft Environmental Impact Report DEIR.
• Adopted a revised MOU with the Old Mill Foundation for the operation of the Old Mill. • Coordinated review and update of administrative procedures regarding the ongoing implementation of the Citywide Tree Preservation Ordinance. • In coordination with City Attorney, drafted text amendments to City’s Zoning Ordinance to improve enforcement mechanisms.

FISCAL YEAR 2022-23 OBJECTIVES
• Manage the adoption of the Safety Element Update
• Coordinate the development of the General Plan Update • Update the Tree Preservation Ordinance
• Implement the adoption of the Housing Element programs • Create an educational campaign for Code Enforcement
• Coordinate compliance of San Marino Center Improvement Project adopted EIR

OPERATIONAL DASHBOARD
Description FY 20-21
Total
Year to Date
(as of March 2022) Estimated Actuals
Building permits issued 754 703 937
Tree removal permits issued 115 58 77
ADU permits issued 16 21 28
ADU Applications submitted 26 31 41
Open code enforcement
cases per month 84 64 85
New businesses 75 32 43
93 88 91
77 52
70 76 82
74 13 7 12 10
3 2 6 3 2
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22

PERMITS
Building Permits Tree Removal Permits Issued

4 1 1
2 3
2 3
1 4
2 5
4 4
1 3
4 3
5 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 ACCESSORY DWELLING UNITS (ADUs)
ADU Permits Issued ADU Applications Received
71 75 78
88 68
41 38
69 49
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22

OPEN CODE ENFORCEMENT CASES
5 6
1 2
5 5
2 2
4 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22

NEW BUSINESSES

Community Development
Director
Code
Enforcement
Manager
Code
Enforcement
Officer (2)
Code
Enforcement
Officer (P/T)
Building
Inspector
Permit Tech
(2)
Senior Planner
Assistant
Planner
Associate
Planner
Management Analyst (P/T)
Community Development
Department

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
Full-Time
Community Development Director 1.00 1.00 1.00 1.00 1.00 Code Enforcement Manager 1.00 1.00 1.00 1.00 1.00
Senior Planner - - - - 1.00
Associate Planner 1.00 1.00 1.00 1.00 1.00
Assistant Planner 1.00 1.00 1.00 1.00 2.00
Permit Technician I 2.00 2.00 2.00 2.00 3.00
Management Analyst - - - - 1.00
Code Enforcement Officer 1.00 1.00 2.00 2.00 2.00
Building Inspector II 1.00 1.00 1.00 1.00 1.00
Part-Time
Senior Planner 0.50 0.50 0.50 0.50 -
Management Analyst 0.50 0.50 0.50 0.50 -
Code Enforcement Officer 0.50 0.50 0.50 0.50 0.50
Total Full-Time FTE 8.00 8.00 9.00 9.00 13.00
Total Part-Time FTE 1.50 1.50 1.50 1.50 0.50
Department Total FTE 9.50 9.50 10.50 10.50 13.50
Expenditures by Type:

Personnel 1,023,799 1,118,431 1,289,984 1,095,879 1,567,265 Services & Supplies 503,211 572,272 1,141,914 434,706 1,282,899 Total by Type $ 1,527,010 $ 1,690,703 $ 2,431,898 $ 1,530,584 $ 2,850,164 Expenditures by Fund:
101 General Fund 1,527,010 1,690,703 2,426,348 1,530,584 2,844,764 595 Workers Compensation Fund - - 5,550 - 5,400
Total by Fund $ 1,527,010 $ 1,690,703 $ 2,431,898 $ 1,530,584 $ 2,850,164 GL # Personnel
101-14-4001-0000 Full Time Salaries 661,090 714,953 786,534 612,163 1,049,964 101-14-4002-0000 Part Time Wages 100,045 100,184 116,676 204,017 34,505 101-14-4004-0000 Overtime 4,563 10,711 2,400 5,501 2,400 101-14-4006-0000 Medicare 9,672 11,406 13,097 11,693 15,725 101-14-4008-6050 Retirement-PARS 1,024 1,245 2,691 1,389 1,294 101-14-4008-6160 Retirement-PERS 147,846 162,910 198,574 154,551 220,598 101-14-4010-0000 Cafeteria Benefit 99,459 116,822 164,062 105,961 236,979 101-14-4013-0000 Uniform Allowance 100 200 400 603 400
595-14-4015-0001 Workers' Comp Current Employee - - 5,550 - 5,400 Total Personnel $ 1,023,799 $ 1,118,431 $ 1,289,984 $ 1,095,879 $ 1,567,265 GL # Services & Supplies
101-14-4104-6270 Contract Building & Safety Svc 156,869 181,499 160,000 225,360 250,000 101-14-4106-0950 Contract Legal Svcs.-Code Enf. 80,306 95,486 65,000 33,232 15,000

COMMUNITY DEVELOPMENT DEPARTMENT
FY 2021-22
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed

COMMUNITY DEVELOPMENT DEPARTMENT
FY 2021-22
101-14-4106-2755 Contract Legal Svcs.-General 22,053 1,890 - - - 101-14-4150-0000 Other Contract Services 179,627 129,531 708,691 112,878 833,691 101-14-4150-0001 Other Contract Services-Econ. Develop. - 92,398 120,000 5,743 120,000 101-14-4150-0500 Other Contract Services-IT 17,532 20,521 38,669 11,015 11,015 101-14-4202-0000 Advertising 9,449 12,304 15,000 12,899 15,000 101-14-4204-0000 Reference Materials 1,291 - 200 200 200 101-14-4316-0000 Equipment Repair & Maintenance 3,449 3,378 2,600 2,981 3,000 101-14-4332-0000 LA County Publishing Fees - - 375 - -
101-14-4376-0000 Materials & Supplies 5,703 6,158 9,000 7,430 7,500 101-14-4396-0000 Memberships & Dues 1,018 1,079 1,974 2,242 3,348 101-14-4398-0000 Mileage 885 1,224 1,400 1,508 1,500
101-14-4412-0000 Postage 1,299 2,967 900 519 1,300
101-14-4420-0000 Printing 3,892 5,736 3,000 3,234 3,000 101-14-4468-0000 Staff Development 3,822 3,890 3,510 2,445 3,960 101-14-4480-0000 Travel & Meetings 4,538 500 5,485 5,485 5,485 101-14-4500-9025 Utilities-Telecommunications 2,412 2,650 2,060 2,942 3,000 101-14-4508-0000 Vehicle Repair & Maintenance 2,819 4,791 4,050 4,593 5,900 101-14-4950-0001 Equipment Cost Allocation 6,247 6,270 - - - Total Services & Supplies $ 503,211 $ 572,272 $ 1,141,914 $ 434,706 $ 1,282,899 Total Operating Expenditures $ 1,527,010 $ 1,690,703 $ 2,431,898 $ 1,530,584 $ 2,850,164

Police
Department

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POLICE DEPARTMENT

DEPARTMENT PURPOSE
The mission of the San Marino Police Department is an ethical policing organization that prevents crime and fosters a feeling of safety in our community.

DEPARTMENT DESCRIPTION
The Department is comprised of 40 full and part time personnel. Of the 40 personnel, the Department has 28 sworn officers and 10 civilian staff. In 2019, the City Council approved the department to hire two sworn officers over the authorized strength to maintain sufficient personnel levels due to retirements and/or resignations. The San Marino Police Department is led by a Chief of Police, two Bureau Commanders, and a civilian Administrative Manager. The officers are assigned to patrol or detective functions along with collateral administrative duties.

Working with the community and City staff, the Department provides a full-range of services to the community. The services include:
• Responding to calls for service, traffic collision investigation, and enforcement. • Proactive patrolling of residential and commercial areas of the city. • Ensuring our personnel treat all persons with compassion and respect. • Providing a strong community focused approach to the reduction of crime and maintaining community partnerships with residents, businesses, and visitors to the city. • Ensuring the community has a feeling of safety.
• Working with residents, businesses, community groups, and other City departments toward the goal of crime reduction and public safety.
• Working in partnership with the San Marino Unified School District to ensure the safety of students, staff, and faculty.
• Investigating all crimes that result in filing appropriate and just charges with the Office of the District Attorney.
• Providing a variety of community engagement programs with the community, such as Coffee with a Cop, Town Hall meetings, Community Police Academy, and other community programs.

FISCAL YEAR 2021-22 ACCOMPLISHMENTS
• Awarded a traffic safety grant from the State of California Office of Traffic Safety. This enabled us to initiate several traffic safety programs and obtain critical software to track traffic collisions and citations.
• Reduced bicycle traffic collisions by 77% and non-injury collisions by 27%.

• Reduced larcenies by 14%.

FISCAL YEAR 2022-23 OBJECTIVES
• Develop and initiate a risk management prevention program • Reduce larcenies by an additional 10%
• Increase Neighborhood Watch groups by 10%
• Develop a three and five-year plan for the department that will focus on long range operational planning.

OPERATIONAL DASHBOARD
Description FY 20-21
Total
Year to Date
(as of March 2022) Estimated Actuals
Part 1 Crimes 214 146 195
Community meetings* 16 7 10

Police Chief
Administrative
Support
Administrative
Manager
Police
Dispatcher
Records
Clerk
Support Services
Police
Commander
Detectives
Police
Sergeant
Police
Officers
Police
Cadet
Operation
Police
Commander
Team 1
Police
Sergeant
Police
Corporal
Police
Officer
Team 2
Police
Sergeant
Police
Corporal
Police
Officer
Team 3
Police
Sergeant
Police
Corporal
Police
Officer
Team 4
Police
Sergeant
Police
Corporal
Police
Officer
(Traffic
Division)
Motors
Police
Cadets
Administrative Sergeant Administrative Assistant
Police Department

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
Full-Time
Police Chief 1.00 1.00 1.00 1.00 1.00
Police Commander 2.00 2.00 2.00 2.00 2.00
Police Records Manager 1.00 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00 1.00 1.00
Dispatcher/Clerk 5.00 5.00 5.00 5.00 5.00
Officer 17.00 17.00 17.00 17.00 17.00
Corporal 4.00 4.00 4.00 4.00 4.00
Sergeant 6.00 6.00 6.00 6.00 6.00
Records Clerk 1.00 1.00 1.00 1.00 1.00
Part-Time
Cadet 1.00 1.00 1.00 2.00 2.00
Parking Enforcement Officers 1.00 1.00 1.00 - -
Total Full-Time FTE 38.00 38.00 38.00 38.00 38.00
Total Part-Time FTE 2.00 2.00 2.00 2.00 2.00
Department Total FTE 40.00 40.00 40.00 40.00 40.00
Expenditures by Type:

Personnel 6,242,272 6,545,431 7,037,728 6,780,160 6,979,053 Services & Supplies 847,544 737,938 873,674 798,922 940,266 Total by Type $ 7,089,816 $ 7,283,369 $ 7,911,402 $ 7,579,082 $ 7,919,319 Expenditures by Fund:
103 Public Safety Fund 6,824,009 7,174,411 7,640,705 7,344,202 7,692,687 104 4th of July Fund 5,067 - 10,647 10,647 11,000
223 OTS Grant Fund - - 50,000 6,234 -
233 COPS Fund 104,635 29,266 82,700 82,700 70,832
240 Homeland Security Grant Fund 92,927 - - - -
281 Donations Fund - - 5,250 - 26,000
595 Workers' Compensation Fund 63,178 79,692 122,100 135,300 118,800 Total by Fund $ 7,089,816 $ 7,283,369 $ 7,911,402 $ 7,579,082 $ 7,919,319 GL # Personnel
103-30-4001-0000 Full Time Salaries 3,632,007 3,643,628 4,023,590 3,731,170 3,945,830 103-30-4002-0000 Part Time Wages 40,553 18,693 65,216 36,830 66,957 103-30-4004-0000 Overtime 592,516 666,223 314,547 608,163 314,547 103-30-4004-0002 Overtime-Support - 63,685 - 3,976 -
103-30-4006-0000 Medicare 58,151 60,498 59,288 58,017 58,185 103-30-4008-6050 Retirement-PARS 1,472 701 2,446 1,351 2,511 103-30-4008-6160 Retirement-PERS 1,296,153 1,454,256 1,684,855 1,562,406 1,743,066 103-30-4010-0000 Cafeteria Benefit 500,914 514,974 684,229 605,152 692,707 103-30-4013-0000 Uniform Allowance 20,700 22,400 25,450 25,450 25,450 103-30-4014-0000 Unemployment Payments 3,183 15,897 - - -

POLICE DEPARTMENT
FY 2021-22
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed

POLICE DEPARTMENT
FY 2021-22
103-30-4015-0000 Workers' Compensation Salaries 20,894 4,784 - - - 103-30-4401-0000 Outside Services 7,484 - - - -
104-30-4002-0000 Part Time Wages (311) - - - -
104-30-4004-0000 Police Overtime 5,353 - 7,673 7,673 8,000 104-30-4006-0000 Medicare 73 - 100 100 100
104-30-4008-6050 Retirement-PARS (25) - - - -
104-30-4008-6160 Retirement-PERS (23) - 1,386 1,385 1,400 104-30-4010-0000 Cafeteria Benefit - - 1,488 1,488 1,500 223-30-4004-0000 Overtime - - 45,360 1,699 -
595-30-4015-0001 Workers' Comp Current Employee 20,456 39,368 46,210 51,239 44,341 595-30-4015-0002 Workers' Comp Past Employee 42,722 40,324 75,890 84,061 74,459 Total Personnel $ 6,242,272 $ 6,545,431 $ 7,037,728 $ 6,780,160 $ 6,979,053 GL # Services & Supplies
103-30-4150-0000 Other Contract Services 258,506 223,270 460,621 418,741 451,374 103-30-4150-0500 Other Contract Services-IT 2,031 16,458 23,432 22,014 45,312 103-30-4204-0000 Books & Periodicals 127 516 500 350 500 103-30-4316-0000 Equipment Repair & Maintenance 36,929 41,393 51,482 49,869 50,182 103-30-4376-0000 Materials & Supplies 13,157 13,756 18,875 13,471 17,800 103-30-4376-0200 Community Relations-M&S 1,549 132 7,000 6,958 7,000 103-30-4376-0175 Ammunition 3,995 7,981 8,000 7,950 12,000 103-30-4396-0000 Memberships & Dues 4,577 3,593 6,140 5,191 5,901 103-30-4399-0000 Non-capitalized Equipment 3,739 2,523 9,000 9,000 20,300 103-30-4412-0000 Postage 367 351 400 313 400
103-30-4415-0000 POST Training 23,522 27,276 33,000 48,000 40,000 103-30-4420-0000 Printing 3,705 2,602 3,188 2,175 3,940 103-30-4436-0000 Recruitment 10,744 22,802 15,000 8,180 15,000 103-30-4468-0000 Staff Development 5,556 7,766 10,000 8,962 21,500 103-30-4480-0000 Travel & Meetings 9,330 3,444 7,500 2,851 12,350 103-30-4492-0000 Uniforms 227 234 - - -
103-30-4492-0003 Uniforms-PERSable 14,374 19,687 19,000 12,721 25,000 103-30-4492-0004 Uniforms-Safety 5,192 3,186 4,000 4,351 8,000

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed

POLICE DEPARTMENT
FY 2021-22
103-30-4500-4950 Utilities-Natural Gas 499 469 520 454 1,000 103-30-4500-9025 Utilities-Telecommunications 18,352 20,130 18,426 20,095 20,875 103-30-4508-0000 Vehicle Repair & Maintenance 95,746 111,390 85,000 70,041 85,000 103-30-4950-0001 Equipment Cost Allocation 137,758 179,713 - - - 223-30-4376-0000 Materials & Supplies - - 3,270 3,200 - 223-30-4468-0000 Staff Development - - 1,370 1,335 -
233-30-4150-9470 Other Contract Services-CAD RMS 104,635 20,325 60,832 60,832 70,832 233-30-4399-0000 Non-capitalized Equipment - 8,941 21,868 21,868 - 240-30-4613-0000 Equipment 92,927 - - - -
281-30-4399-0000 Donation Fund -Non-Cap Equipment - - 5,250 - 26,000 Total Services & Supplies $ 847,544 $ 737,938 $ 873,674 $ 798,922 $ 940,266 Total Operating Expenditures $ 7,089,816 $ 7,283,369 $ 7,911,402 $ 7,579,082 $ 7,919,319

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Fire
Department

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FIRE DEPARTMENT

DEPARTMENT PURPOSE
The mission of the San Marino Fire Department is to save lives and property, and ensure the safety of our community.

DEPARTMENT DESCRIPTION
The Fire Department’s primary purpose is to provide lifesaving emergency response for fire suppression and emergency medical services for residents of the City. Equally important, however, are its responsibilities in the areas of fire prevention, life safety inspections, community education and emergency preparedness.

The delivery of life saving paramedic services is an integral part of the Fire Department mission. All of the San Marino firefighters are licensed Paramedics trained to the highest level provided within the County of Los Angeles. Only about ten percent of the cities in Los Angeles County employ paramedics with the extensive training and experience required to provide advanced life support using standing field treatment protocols.

Other services include:
• Annual inspections of commercial property and school occupancy; • Review of commercial and large residential building plans for adequacy of fire detection and suppression systems;
• Pre-incident exercises and training with allied agencies, and others related to high-risk or highvalue areas of the City, such as the High Fire Hazard Severity Zone and the Huntington Library, Art Collections and Botanical Gardens;
• Participation in public education in schools, neighborhoods, community groups and service clubs to stress fire safety, first aid, cardiopulmonary resuscitation and emergency preparedness; • In conjunction with the South Pasadena Fire Department, share fire command Chief Officers for the two fire departments. By sharing resources, the fire departments can provide an enhanced service at a lower cost;
• In conjunction with MySafe California, a non-profit safety organization, the San Marino Fire Department conducts a Junior Fire Program for Huntington Middle School, and cardio pulmonary resuscitation (CPR) training for San Marino High School students; and • Emergency Management responsibilities for the City.

FISCAL YEAR 2021-22 ACCOMPLISHMENTS
• Continued to lead the City of San Marino’s response to COVID-19, including management of the Emergency Operations Center and Resident Support Hotline, provided COVID-19 testing for employees, and managed acquisition and distribution of personal protective equipment for all City Departments.
• Conducted a vaccine booster program for residents who received COVID-19 vaccines through the Department’s initial vaccine distribution program in FY 2021-22.

• Coordinated with the Parks & Public Works Department to receive design proposals for the Fire Department’s bathroom renovation.
• Completed purchase of mobile radios for the department’s emergency response apparatus. • Worked with the Huntington Library in the development of their Emergency Action Plans. • Published an Annual San Marino Fire Department Report. • Engaged the community in numerous public educational presentations concerning COVID-19, virus variants, fall prevention, and preparing for disasters. • Provided over 4,000 hours in California Mutual Aid response to the Beckwourth Complex, Dixie, and Caldor Fires in Northern California. As a result of the Department’s mutual aid, the City of San Marino received $349,559
FISCAL YEAR 2022-23 OBJECTIVES
• Complete the Lexipol implementation of fire department policies and procedures. • Accept delivery of the new RA 91. (Delivery was originally scheduled for FY 2021-22; however, production was delayed due to the COVID-19 pandemic as well as national recalls by Fiat Chrysler of lug nuts and fuel pumps.)
• Conduct a review of the current Community Emergency Response Training (CERT) and develop a “Citizen Fire Academy” for residents’ participation.
• Conduct Fire Department First Aid Community Instructional Workshops. • Begin construction on the Fire Department’s bathroom renovation.

OPERATIONAL DASHBOARD
Description FY 20-21
Total
Year to Date
(as of March 2022) Estimated Actuals
# of total responses 1,673 1,403 1,864
Responses in City 940 752 1001
Responses out of City 733 647 863
90th percentile EMS
turnout time 0:01:25 0:01:03 0:01:14
90th percentile Fire
turnout time 0:01:40 0:01:04 0:01:22
90th percentile overall
response time 0:06:02 0:06:09 0:06:05
Total cardiac arrest
incidents 14 7 9

Cardiac arrest return of
spontaneous circulation 1 2 3

Fire Chief
A Shift
Division
Chief (1)
Fire Captain
Fire
Engineer
Firefighter /
Paramedics
B Shift
Division
Chief (1)
Fire Captain
Fire
Engineer
Firefighter /
Paramedics
C Shift
Division
Chief (1)
Fire Captain
Fire
Engineer
Firefighter /
Paramedics
Management
Analyst
Fire Department

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
Full-Time
San Marino Fire Chief 1.00 1.00 1.00 1.00 1.00
San Marino Fire Division Chief 1.00 1.00 1.00 1.00 1.00 Fire Captains 3.00 3.00 3.00 3.00 3.00
Firefighter/Paramedic 12.00 12.00 12.00 12.00 12.00
Engineer 3.00 3.00 3.00 3.00 3.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Total Full-Time FTE 21.00 21.00 21.00 21.00 21.00
Total Part-Time FTE - - - - -
Department Total FTE 21.00 21.00 21.00 21.00 21.00
Expenditures by Type:

Personnel 5,458,015 5,532,129 5,328,307 5,547,639 5,504,164 Services & Supplies 643,877 814,047 620,265 658,038 682,670 Total by Type $ 6,101,892 $ 6,346,176 $ 5,948,572 $ 6,205,678 $ 6,186,834 Expenditures by Fund:
103 Public Safety Fund 5,823,782 6,065,869 5,743,290 6,082,896 5,986,656 104 4th of July Fund 1,908 - 1,782 1,781 2,178
281 Donations Fund - 10,479 - - -
595 Workers Compensation Fund 276,202 269,828 203,500 121,000 198,000 Total by Fund $ 6,101,892 $ 6,346,176 $ 5,948,572 $ 6,205,678 $ 6,186,834 GL # Personnel
103-34-4001-0000 Full Time Salaries 2,755,761 2,255,271 2,520,055 2,358,277 2,521,781 103-34-4001-0019 Full Time Salaries-COVID-19 - 16,847 - 3,600 - 103-34-4004-0000 Overtime 627,379 987,921 469,000 785,934 493,000 103-34-4004-0003 Overtime-Strike Teams 970 60,123 127,500 157,189 140,000 103-34-4004-0019 Overtime-COVID-19 26,438 - - - -
103-34-4004-0020 Overtime-Civil Unrest 3,213 - - - -
103-34-4004-0033 Overtime-Shared Command 59,896 41,378 39,000 67,608 50,000 103-34-4006-0000 Medicare 45,236 46,535 36,541 47,684 36,566 103-34-4008-6160 Retirement-PERS 1,255,750 1,371,878 1,551,900 1,464,590 1,679,027 103-34-4010-0000 Cafeteria Benefit 301,770 308,360 378,229 342,408 382,812 103-34-4011-0000 Technology Allowance 4,629 - - -
103-34-4013-0000 Uniform Allowance 800 800 800 800 800
103-34-4015-0000 Worker's Comp 4850 Pay 98,063 173,188 - 196,768 - 104-34-4004-0000 Fire Overtime (4th of July) 1,881 - 1,536 1,536 1,925 104-34-4006-0000 Medicare 27 21 21 28
104-34-4010-0000 Cafeteria Benefit - - 225 225 225
595-34-4015-0001 Workers' Comp Current Employees 183,411 264,101 159,723 111,000 165,678 595-34-4015-0002 Workers' Comp Past Employees 92,791 5,727 43,777 10,000 32,322 Total Personnel $ 5,458,015 $ 5,532,129 $ 5,328,307 $ 5,547,639 $ 5,504,164 GL # Services & Supplies
103-34-4110-0000 Shared Command 77,446 180,143 115,000 168,000 178,000 103-34-4150-0000 Other Contract Services 164,510 179,967 194,200 185,258 194,200

FIRE DEPARTMENT
FY 2021-22
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed

FIRE DEPARTMENT
FY 2021-22
103-34-4150-0500 Other Contract Services-IT 15,277 17,286 17,000 16,672 17,550 103-34-4204-0000 Books & Periodicals 403 354 400 362 400 103-34-4206-0000 Building Repair & Maintenance 14,207 15,950 18,750 18,417 19,400 103-34-4308-0000 Equipment Rental - - 400 - 400
103-34-4316-0000 Equipment Repair & Maintenance 15,330 16,325 15,000 13,993 15,000 103-34-4376-0000 Materials & Supplies 48,300 48,251 50,800 58,542 60,500 103-34-4396-0000 Memberships & Dues 2,393 3,722 2,975 3,880 3,880 103-34-4398-0000 Mileage 249 - 100 127 100
103-34-4399-0000 Non-capitalized Equipment 11,678 7,678 12,300 11,126 12,300 281-34-4399-0000 Non-capitalized Equipment 10,479 - - - 103-34-4401-0000 Outside Services 6,370 3,080 3,000 4,270 3,000 103-34-4420-0000 Printing 541 95 450 379 450
103-34-4436-0000 Recruitment 21,770 42,491 16,600 25,739 16,600 103-34-4452-0000 Small Tools 275 284 500 427 500
103-34-4460-0003 Special Exp.Strike Team FEMP - 2,931 12,000 9,926 12,000 103-34-4468-0000 Staff Development 7,734 8,512 14,130 12,328 14,130 103-34-4480-0000 Travel & Meetings 2,736 398 5,600 2,338 5,600 103-34-4492-0000 Uniforms 10 - - - -
103-34-4492-0003 Uniforms-PERSable 7,399 7,064 7,400 7,400 7,400 103-34-4492-0004 Uniforms-Safety 21,724 19,585 23,000 22,562 23,000 103-34-4500-4950 Utilities-Natural Gas 2,054 2,522 1,900 3,954 4,100 103-34-4500-9025 Utilities-Telecommunications 23,032 29,742 39,960 21,509 21,560 103-34-4508-0000 Vehicle Repair & Maintenance 67,567 74,495 68,800 70,829 72,600 103-34-4950-0001 Equipment Cost Allocation 132,872 142,693 - - - Total Services & Supplies $ 643,877 $ 814,047 $ 620,265 $ 658,038 $ 682,670 Total Operating Expenditures $ 6,101,892 $ 6,346,176 $ 5,948,572 $ 6,205,678 $ 6,186,834

EMERGENCY MANAGEMENT

DEPARTMENT PURPOSE
The Emergency Management Program develops and maintains the City’s emergency management program and disaster plans to respond to and coordinate the resources necessary to cope with local emergencies affecting San Marino. Emergency preparedness is a key component of the community’s readiness for a major emergency.

DEPARTMENT DESCRIPTION
The Department is responsible for training and educating the City Council members, City staff, businesses and residents to be self-sufficient in the event of a major disaster. Department responsibilities include:
• Ensure City Council members and key staff participate in at least one disaster exercise each year to test the City’s and County’s ability to manage and respond to a large-scale event. The City’s Emergency Operations Center (EOC) also participates in periodic communications exercises intended to test the capabilities of the County’s emergency management information systems. • Coordinate the Community Emergency Response Training (CERT) program. CERT members receive special training in disaster first aid, urban search and rescue, and the incident command system.
• Maintain the City’s Emergency Operations Center.
• Maintain the City’s Emergency Operations Plan, and the Local Hazard Mitigation Plan. • Maintain the City’s disaster supplies.
• Maintain the City’s emergency notification systems, which includes the San Marino Community Alert Message System (SMCAMS) to notify residents and businesses about urgent information related to the safety of our community. Emergency information can be sent to a telephone or email address. The Emergency Management program also maintains the Wireless Emergency Alerts (WEA) system, which has the ability to send emergency alerts directly to mobile devices in the event of an emergency.

FISCAL YEAR 2021-22 ACCOMPLISHMENTS
• Completed the COVID-19 After Action Report for the operational period of March 4, 2020 – June 30, 2021 and submitted to the State.
• Completed the GIS update of the City map, and awaiting a final version for mounting in the EOC • Coordinated with the American Red Cross to provide Shelter Operations Training to the Community Services Department and the San Marino Unified School District. • Implemented monthly emergency operations workshops with the City’s executive staff. • Successfully sent the City’s first live Wireless Emergency Alert to residents bordering the Alhambra Wash following a gasoline spill in Pasadena.
• Provided training and resources for executive staff to develop and implement revised Emergency Action Plans for each department.

FISCAL YEAR 2022-23 OBJECTIVES
• Develop and conduct emergency operations, active shooter training partnered with a consultant and the Huntington Library staff.
• Present the City’s revised Emergency Operations Plan to the Disaster Council and City Council for approval.
• Update the City’s Disaster Cache Inventory.
• Complete the EOC upgrade.

OPERATIONAL DASHBOARD
FY 2020-21 FY 2021-22
Description Actual
Year to Date
(as of March
2022)
Estimate
for the Year
EOC Activations 2 1 1

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - 90,228 19,127 40,465 19,127
Services & Supplies 50,294 42,035 53,900 48,130 54,500
Total by Type $ 50,294 $ 132,263 $ 73,027 $ 88,595 $ 73,627 Expenditures by Fund:
101 General Fund 50,294 132,263 73,027 88,595 73,627
Total by Fund $ 50,294 $ 132,263 $ 73,027 $ 88,595 $ 73,627 GL # Personnel
101-36-4002-0019 PT Salaries-COVID-19 - 66,510 12,500 29,785 12,500 101-36-4004-0019 Overtime-COVID-19 - 20,205 6,250 7,202 6,250 101-36-4006-0000 Medicare - 547 64 497 64
101-36-4008-6050 Retirement-PARS - 152 23 - 23
101-36-4008-6160 Retirement-PERS - 2,788 283 2,914 283
101-36-4010-0000 Cafeteria Benefit - 26 7 66 7
Total Personnel $ - $ 90,228 $ 19,127 $ 40,465 $ 19,127 GL # Services & Supplies
101-36-4150-0000 Other Contract Services 7,500 7,500 5,200 7,500 101-36-4150-0500 Other Contract Services-IT 6,346 5,624 5,700 5,928 6,000 101-36-4316-0000 Equipment Repair & Maintenance 6,314 9,760 10,900 10,244 10,900 101-36-4376-0000 Materials & Supplies 12,089 9,980 13,000 12,828 13,000 101-36-4396-0000 Memberships & Dues 175 175 300 335 300 101-36-4399-0000 Non-capitalized Equipment 7,753 7,500 6,100 7,500 101-36-4468-0000 Staff Development 1,723 7,087 3,700 1,764 3,700 101-36-4480-0000 Travel & Meetings - - - - -
101-36-4500-9025 Utilities-Telecommunications 4,179 5,194 5,300 5,731 5,600 101-36-4950-0001 Equipment Cost Allocation 4,215 4,215 - - - Total Services & Supplies $ 50,294 $ 42,035 $ 53,900 $ 48,130 $ 54,500 Total Operating Expenditures $ 50,294 $ 132,263 $ 73,027 $ 88,595 $ 73,627 FY 2021-22
Operating Budget Summary
Operating Budget Detail

EMERGENCY MANAGEMENT

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Parks and
Public Works
Department

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PARKS AND PUBLIC WORKS DEPARTMENT

DEPARTMENT PURPOSE
The mission of the Parks and Public Works Department is to create and sustain our community assets and infrastructure.

DEPARTMENT DESCRIPTION
The Parks and Public Works Department is responsible for the design, construction, maintenance, and operations of the City’s public infrastructure. The Department performs this mission through a combination of physical assets, best management practices and policies, and skilled personnel. The City’s infrastructure assets include:
• 121 lane-miles of public street and alley rights-of-way (curbs, gutters, sidewalks, signs, traffic signals and street lighting)
• 60 acres of landscaping including Lacy Park and boulevard-style median parks (Huntington Drive, Sierra Madre Boulevard, and Old Mill Road)
• 65,000 square feet of civic facilities including City Hall, the police and fire stations, the public works corporation yard, San Marino Center, Stoneman Building, Crowell Public Library, 7 municipal parking lots, and historic buildings such as the Old Mill and Thurnher House • 51 miles of wastewater collection systems including sewer mains, manhole, and 3 lift stations • 6 miles of stormwater drainage systems including lined and unlined washes, culverts, manholes, and drainage inlets
The Department is composed of seven divisions: Administration (including city engineering), Streets/Rightof-way, Fleet, Sewer (wastewater and stormwater), Parks, Grounds, and Building Maintenance.

FISCAL YEAR 2021-22 ACCOMPLISHMENTS
• Rehabilitated 35 neighborhood streets (approximately 4.7 miles of roadway) under budget • Completed the replacement of 34,438 square feet (approximately 1 square mile) of sidewalk under budget and ahead of schedule
• Maintained Lacy Park, 25 acres of medians, and 7,300 street trees • Awarded contract and commenced design work of replacement of a large drainage culvert located underneath Lacy Park
• Awarded contract for space needs and utilization study for the San Marino Police Department • Continued design work on the renovation of San Marino Center • Updated the Pavement Management Plan, allowing the City to plan for street resurfacing on a 15- year time horizon
• Hosted annual Arbor Day celebration at Lacy Park and planted sycamore tree donated by the Chinese Club of San Marino
• Responded to 584 non-emergency requests (as of March) made by residents via the GoGov app and the City’s website, including streetlight bulb replacements, removing tree branches/debris from the public right-of-way, and repairing pavement, among others.

FISCAL YEAR 2022-23 OBJECTIVES
• Commence construction phase of San Marino Center renovation. This is a major capital improvement project that will help modernize the facility and, once renovated, provide residents and users with an enjoyable experience.

OPERATIONAL DASHBOARD
Description FY 20-21
Total
Year to Date
(as of March 2022) Estimated Actuals
% of fleet out of service for
more than 3 business days 6.8% 4.1% 4.1%
Maintenance service requests
opened 547 574 765
% service requests closed
within 5 business days 84% 81% 81%
Customer surveys received 28 16 22
% customer survey rating
“superior/good” 93% 100% 100%
# capital projects in design 7 8 8
# capital projects in
construction 10 6 6
7 6
0 0
1 1 1
0 0
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22

CUSTOMER SATISFACTION
Customer Surveys Received
100% of the Customer
Surveys received were
“Superior/Good” ratings

55 57
89 82
71 39
55 58
68 48%
83% 83% 89% 85% 85% 82% 83% 88%
0%
20%
40%
60%
80%
100%
0 20
40 60
80 100
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22

SERVICE REQUESTS
Maintenance Service Requests Opened % Service Requests Closed Within 5 Business Days 2 2 2
3 3 3
5 4
5 4 4
2 2
3 2 2 2 2
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22

CAPITAL PROJECTS
Projects in Design Projects in Construction
4%
3%
2%
1%
6%
3%
6%
9%
3%
0%
2%
4%
6%
8%
10%
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 % FLEET OUT OF SERVICE MORE THAN 3 DAYS

Parks & Public Works
Director/City Engineer
Parks & Public Works
Manager
Fleet & Building
Maintenance
Division
Fleet Supervisor
Maintenance
Worker III
Streets Division
Street
Supervisor
Maintenance
Worker III
Maintenance
Worker I (2)
Parks & Grounds
Division
Parks & Grounds
Supervisor
Maintenance
Worker II (2)
Maintenance
Worker I (2)
Park Attendant
(P/T) (2)
Management Analyst Urban Forester
Parks & Public Works
Department

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Full-Time
Public Works Director 1.00 1.00 1.00 1.00 1.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Public Works Division Manager 1.00 1.00 1.00 1.00 1.00
Public Works Supervisor 3.00 3.00 3.00 3.00 3.00
Urban Forester 1.00 1.00 1.00 1.00 1.00
Maintenance Worker III 2.00 2.00 2.00 2.00 2.00
Maintenance Worker II 3.00 3.00 3.00 3.00 3.00
Maintenance Worker I 4.00 4.00 4.00 4.00 4.00
Part-Time
Park Attendants 0.50 0.50 0.50 0.50 -
Total Full-Time FTE 16.00 16.00 16.00 16.00 16.00
Total Part-Time FTE 0.50 0.50 0.50 0.50 -
Department Total FTE 16.50 16.50 16.50 16.50 16.00
Expenditures by Type:

Personnel 1,743,881 1,759,200 1,975,617 1,726,706 1,969,389 Services & Supplies 1,609,872 1,668,436 1,631,651 1,478,993 1,695,875 Total by Type $ 3,353,753 $ 3,427,636 $ 3,607,268 $ 3,205,699 $ 3,665,264 Expenditures by Fund:
101 General Fund 3,310,875 3,415,772 3,568,809 3,179,440 3,635,077 104 4th of July Fund 5,743 - 11,259 11,259 6,087
215 Prop. C Transit Fund - - 5,000 5,000 2,500
281 Donations Fund 7,169 3,949 - - -
595 Workers' Compensation Fund 29,966 7,915 22,200 10,000 21,600 Total by Fund $ 3,353,753 $ 3,427,636 $ 3,607,268 $ 3,205,699 $ 3,665,264 Expenditures by Division:

Administration Division 506,890 395,955 480,135 404,677 446,001 Fleet Division 246,522 255,689 265,280 250,336 265,234
Sewer Division 337,146 299,224 342,800 334,718 342,200
Streets Division 777,813 668,495 837,138 678,188 839,054 Parks Division 515,650 584,414 580,368 514,830 547,335
Grounds Division 768,205 911,318 929,791 854,920 1,040,995 Building Maintenance Division 201,527 312,541 171,756 168,030 184,445 $ 3,353,753 $ 3,427,636 $ 3,607,268 $ 3,205,699 $ 3,665,264

PARKS AND PUBLIC WORKS - SUMMARY
2021-22
Total By Division
Operating Budget Summary
Authorized Positions (Full-Time Equivalents)

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed

PARKS AND PUBLIC WORKS - SUMMARY
2021-22
Expenditures by Division:

Administration Personnel 340,465 325,076 364,350 302,630 345,336 Services & Supplies 166,425 70,879 115,785 102,047 100,665 Total by Type $ 506,890 $ 395,955 $ 480,135 $ 404,677 $ 446,001 Fleet Personnel 217,676 225,748 242,230 228,223 241,569 Services & Supplies 28,846 29,941 23,050 22,113 23,665
Total by Type $ 246,522 $ 255,689 $ 265,280 $ 250,336 $ 265,234 Sewer Personnel - - - - -
Services & Supplies 337,146 299,224 342,800 334,718 342,200 Total by Type $ 337,146 $ 299,224 $ 342,800 $ 334,718 $ 342,200 Streets Personnel 505,705 428,829 528,038 416,607 550,204 Services & Supplies 272,108 239,666 309,100 261,581 288,850 Total by Type $ 777,813 $ 668,495 $ 837,138 $ 678,188 $ 839,054 Parks Personnel 340,440 363,412 393,538 354,450 376,785 Services & Supplies 175,210 221,002 186,830 160,380 170,550 Total by Type $ 515,650 $ 584,414 $ 580,368 $ 514,830 $ 547,335 Grounds Personnel 339,595 416,135 447,461 424,796 455,495 Services & Supplies 428,610 495,183 482,330 430,124 585,500 Total by Type $ 768,205 $ 911,318 $ 929,791 $ 854,920 $ 1,040,995 Bldg. Maintenance Personnel - - - - -
Services & Supplies 201,527 312,541 171,756 168,030 184,445 Total by Type $ 201,527 $ 312,541 $ 171,756 $ 168,030 $ 184,445 Total by Division $ 3,353,753 $ 3,427,636 $ 3,607,268 $ 3,205,699 $ 3,665,264

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 340,465 325,076 364,350 302,630 345,336
Services & Supplies 166,425 70,879 115,785 102,047 100,665 Total by Type $ 506,890 $ 395,955 $ 480,135 $ 404,677 $ 446,001 Expenditures by Fund:
101 General Fund 471,181 388,040 446,676 383,418 418,314 104 4th of July Fund 5,743 - 11,259 11,259 6,087
595 Workers' Compensation Fund 29,966 7,915 22,200 10,000 21,600 Total by Fund $ 506,890 $ 395,955 $ 480,135 $ 404,677 $ 446,001 101-40-4001-0000 Full Time Salaries 251,276 264,852 268,068 234,986 255,607 101-40-4004-0000 Overtime 918 260 - 325 -
101-40-4006-0000 Medicare 3,513 3,676 3,887 3,232 3,706 101-40-4008-6160 Retirement-PERS 16,358 20,168 22,478 19,704 21,878 101-40-4010-0000 Cafeteria Benefit 32,691 28,205 36,458 23,124 36,458 101-40-4014-0000 Unemployment Insurance - - - -
104-40-4004-0000 Public Works Overtime 5,661 - 9,481 9,481 6,000 104-40-4006-0000 Medicare 82 - 131 131 87
104-40-4010-0000 Cafeteria Benefits - 1,647 1,647 -
595-40-4015-0001 Workers' Comp Current Employee 29,893 7,915 8,006 5,000 10,600 595-40-4015-0002 Workers' Comp Past Employees 73 - 14,194 5,000 11,000 Total Personnel $ 340,465 $ 325,076 $ 364,350 $ 302,630 $ 345,336 101-40-4104-0000 Contract Engineering Services 108,030 11,882 55,000 45,792 40,000 101-40-4150-0000 Other Contract Services 12,337 12,640 10,100 11,273 11,700 101-40-4150-0500 Other Contract Services-IT - 9,600 15,000 9,600 10,000 101-40-4260-0000 Damage to City Property Repair 17,060 13,892 10,000 9,622 10,000 101-40-4316-0000 Equipment Repair & Maintenance 877 123 500 500 500 101-40-4376-0000 Materials & Supplies 8,193 7,734 6,900 6,257 6,900 101-40-4396-0000 Memberships & Dues 1,789 1,597 2,190 2,015 2,115 101-40-4398-0000 Mileage 197 - 200 45 200

PARKS AND PUBLIC WORKS - ADMINISTRATION
2021-22
Operating Budget Summary
Operating Budget Detail

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed

PARKS AND PUBLIC WORKS - ADMINISTRATION
2021-22
101-40-4468-0000 Staff Development 2,887 2,137 1,555 1,460 2,060 101-40-4480-0000 Travel & Meetings 1,399 4 2,240 1,025 2,240 101-40-4492-0003 Uniforms-PERSable 4,204 3,988 4,300 5,094 5,250 101-40-4492-0004 Uniforms-Safety 6,198 5,705 6,200 7,489 7,700 101-40-4500-9025 Utilities-Telecommunications 1,407 1,577 1,600 1,875 2,000 101-40-4508-0000 Vehicle Repair 1,847 - - - -
Total Services & Supplies $ 166,425 $ 70,879 $ 115,785 $ 102,047 $ 100,665 Total Operating Expenditures $ 506,890 $ 395,955 $ 480,135 $ 404,677 $ 446,001

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 217,676 225,748 242,230 228,223 241,569
Services & Supplies 28,846 29,941 23,050 22,113 23,665
Total by Type $ 246,522 $ 255,689 $ 265,280 $ 250,336 $ 265,234 Expenditures by Fund:
101 General Fund 246,522 255,689 265,280 250,336 265,234 Total by Fund $ 246,522 $ 255,689 $ 265,280 $ 250,336 $ 265,234 101-42-4001-0000 Full Time Salaries 136,079 135,748 144,138 136,214 137,093 101-42-4004-0000 Overtime 8,186 8,297 1,500 1,300 1,545 101-42-4006-0000 Medicare 2,219 2,234 2,090 2,142 1,988 101-42-4008-6160 Retirement-PERS 41,780 48,417 57,644 54,475 64,085 101-42-4010-0000 Cafeteria Benefit 29,212 30,652 36,458 33,692 36,458 101-42-4013-0000 Uniform Allowance 200 400 400 400 400
Total Personnel $ 217,676 $ 225,748 $ 242,230 $ 228,223 $ 241,569 101-42-4150-0000 Other Contract Services 4,837 5,088 7,400 6,516 7,220 101-42-4316-0000 Equipment Repair & Maintenance 6,430 6,511 9,900 9,331 10,195 101-42-4376-0000 Materials & Supplies 4,097 5,246 3,500 4,503 4,000 101-42-4452-0000 Small Tools 1,605 1,498 1,500 1,277 1,500 101-42-4508-0000 Vehicle Repair & Maintenance 848 594 750 486 750 101-42-4950-0001 Equipment Cost Allocation 11,029 11,004 - - - Total Services & Supplies $ 28,846 $ 29,941 $ 23,050 $ 22,113 $ 23,665 Total Operating Expenditures $ 246,522 $ 255,689 $ 265,280 $ 250,336 $ 265,234 2021-22
Operating Budget Summary
Operating Budget Detail

PARKS AND PUBLIC WORKS - FLEET

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - -
Services & Supplies 337,146 299,224 342,800 334,718 342,200 Total by Type $ 337,146 $ 299,224 $ 342,800 $ 334,718 $ 342,200 Expenditures by Fund:
101 General Fund 337,146 299,224 342,800 334,718 342,200 Total by Fund $ 337,146 $ 299,224 $ 342,800 $ 334,718 $ 342,200 101-44-4104-0000 Contracted Engineering NPDES 16,457 1,032 20,000 390 10,000 101-44-4106-5170 Contract Legal Svcs.-NPDES 653 - - - - 101-44-4150-0000 Other Contract Services 162,838 139,645 168,800 168,800 176,200 101-44-4150-5170 Other Contract Services-NPDES 21,566 18,111 20,500 36,667 22,500 101-44-4150-9020 Contracted Street Sweeping 128,859 133,030 121,500 121,500 121,500 101-44-4460-5170 Special Expenses-NPDES 6,773 7,406 12,000 7,361 12,000 Total Services & Supplies $ 337,146 $ 299,224 $ 342,800 $ 334,718 $ 342,200 Total Operating Expenditures $ 337,146 $ 299,224 $ 342,800 $ 334,718 $ 342,200 2021-22
Operating Budget Summary
Operating Budget Detail

PARKS AND PUBLIC WORKS - SEWER

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 505,705 428,829 528,038 416,607 550,204
Services & Supplies 272,108 239,666 309,100 261,581 288,850 Total by Type $ 777,813 $ 668,495 $ 837,138 $ 678,188 $ 839,054 Expenditures by Fund:
101 General Fund 777,813 668,495 832,138 673,188 836,554 215 Prop. C Transit Fund - - 5,000 5,000 2,500
Total by Fund $ 777,813 $ 668,495 $ 837,138 $ 678,188 $ 839,054 101-48-4001-0000 Full Time Salaries 338,128 269,326 328,226 267,066 335,923 101-48-4002-0000 Part Time Wages - - - - -
101-48-4004-0000 Overtime 13,298 11,087 - - -
101-48-4006-0000 Medicare 5,032 4,157 4,759 3,942 4,871 101-48-4008-6050 Retirement-PARS - - - - -
101-48-4008-6160 Retirement-PERS 89,338 91,999 112,222 91,311 126,479 101-48-4010-0000 Cafeteria Benefit 59,459 51,460 82,031 53,388 82,031 101-48-4013-0000 Uniform Allowance 450 800 800 900 900
Total Personnel $ 505,705 $ 428,829 $ 528,038 $ 416,607 $ 550,204 101-48-4150-0000 Other Contract Services 68,589 42,675 83,500 59,173 77,800 101-48-4316-0000 Equipment Repair & Maintenance 2,794 2,685 1,500 2,235 1,750 101-48-4376-0000 Materials & Supplies 39,896 27,397 95,100 78,989 82,800 101-48-4376-9242 Traffic Commission Enhancements 6,606 3,701 - - - 101-48-4452-0000 Small Tools 115 1,032 1,000 880 1,000
101-48-4500-1980 Utilities-Electricity 84,710 97,572 100,000 93,200 100,000 101-48-4500-9025 Utilities-Telecommunications 912 304 - - - 101-48-4508-0000 Vehicle Repair & Maintenance 19,867 18,630 23,000 22,104 23,000 101-48-4950-0001 Equipment Cost Allocation 48,619 45,670 - - - 2021-22
Operating Budget Summary
Operating Budget Detail

PARKS AND PUBLIC WORKS - STREETS

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

PARKS AND PUBLIC WORKS - STREETS
215-48-4150-0000 Other Contract Services - - 5,000 5,000 2,500 Total Services & Supplies $ 272,108 $ 239,666 $ 309,100 $ 261,581 $ 288,850 Total Operating Expenditures $ 777,813 $ 668,495 $ 837,138 $ 678,188 $ 839,054

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 340,440 363,412 393,538 354,450 376,785
Services & Supplies 175,210 221,002 186,830 160,380 170,550 Total by Type $ 515,650 $ 584,414 $ 580,368 $ 514,830 $ 547,335 Expenditures by Fund:
101 General Fund 508,481 580,465 580,368 514,830 547,335 281 Donations Fund 7,169 3,949 - - -
Total by Fund $ 515,650 $ 584,414 $ 580,368 $ 514,830 $ 547,335 101-50-4001-0000 Full Time Salaries 200,999 193,411 236,592 217,259 231,669 101-50-4002-0000 Part Time Wages 14,647 19,971 16,952 16,905 - 101-50-4004-0000 Overtime 653 493 500 499 500
101-50-4006-0000 Medicare 3,302 3,109 3,676 3,402 3,359 101-50-4008-6050 Retirement-PARS 524 700 636 632 -
101-50-4008-6160 Retirement-PERS 56,715 64,674 75,337 69,181 81,362 101-50-4010-0000 Cafeteria Benefit 47,095 48,228 59,245 45,922 59,245 101-50-4013-0000 Uniform Allowance 325 600 600 650 650
101-50-4014-0000 Unemployment Payments - - - - -
101-50-4015-0000 Workers' Comp Current Employee 16,180 32,226 - - - Total Personnel $ 340,440 $ 363,412 $ 393,538 $ 354,450 $ 376,785 101-50-4150-0000 Other Contract Services 22,433 28,562 31,900 29,270 31,900 101-50-4206-0000 Building Repair & Maintenance 878 2,614 5,000 1,736 - 101-50-4316-0000 Equipment Repair & Maintenance 350 243 500 390 500 101-50-4376-0000 Materials & Supplies 14,717 27,399 25,700 19,108 25,700 101-50-4404-0000 Plants 11,940 18,537 25,000 11,180 5,000 101-50-4452-0000 Small Tools 686 726 750 550 750
101-50-4500-4950 Utilities-Natural Gas 543 488 600 680 820 101-50-4500-9025 Utilities-Telecommunications 1,371 1,945 1,900 1,876 2,050 101-50-4500-9460 Utilities-Water 79,018 96,447 90,480 87,590 96,830 2021-22
Operating Budget Summary
Operating Budget Detail

PARKS AND PUBLIC WORKS - PARKS

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

PARKS AND PUBLIC WORKS - PARKS
101-50-4508-0000 Vehicle Repair & Maintenance 14,841 19,291 5,000 8,000 7,000 101-50-4950-0001 Equipment Cost Allocation 21,264 20,801 - - - 281-50-4206-9400 Bldg. Rep & Maint-War Memorial 2,576 - - - - 281-50-4399-0000 Non-Capitalized Equipment 4,593 3,949 - - - Total Services & Supplies $ 175,210 $ 221,002 $ 186,830 $ 160,380 $ 170,550 Total Operating Expenditures $ 515,650 $ 584,414 $ 580,368 $ 514,830 $ 547,335

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 339,595 416,135 447,461 424,796 455,495
Services & Supplies 428,610 495,183 482,330 430,124 585,500 Total by Type $ 768,205 $ 911,318 $ 929,791 $ 854,920 $ 1,040,995 Expenditures by Fund:
101 General Fund 768,205 911,318 929,791 854,920 1,040,995 Total by Fund $ 768,205 $ 911,318 $ 929,791 $ 854,920 $ 1,040,995 101-52-4001-0000 Full Time Salaries 227,033 280,343 288,568 278,201 285,610 101-52-4002-0000 Part-Time Wages - - -
101-52-4004-0000 Overtime 10,126 6,768 650 9,870 4,000
101-52-4006-0000 Medicare 3,426 4,281 4,184 4,275 4,141 101-52-4008-6160 Retirement-PERS 52,968 66,376 75,785 73,062 83,420 101-52-4010-0000 Cafeteria Benefit 45,717 57,567 77,474 58,738 77,474 101-52-4013-0000 Uniform Allowance 325 800 800 650 850
Total Personnel $ 339,595 $ 416,135 $ 447,461 $ 424,796 $ 455,495 101-52-4150-0000 Other Contract Services 243,084 251,652 273,100 231,065 373,950 101-52-4150-0500 Other Contract Services-IT - - 2,000 - - 101-52-4316-0000 Equipment Repair & Maintenance 1,117 665 2,000 2,483 2,200 101-52-4376-0000 Materials & Supplies 6,883 9,079 8,500 8,167 8,500 101-52-4404-0000 Plants 5,130 12,414 13,900 7,375 5,000 101-52-4452-0000 Small Tools 750 1,263 750 550 750
101-52-4500-9025 Utilities-Telecommunications 418 114 - - - 101-52-4500-9460 Utilities-Water 146,145 197,542 171,680 169,535 183,700 101-52-4508-0000 Vehicle Repair & Maintenance 13,297 14,118 10,400 10,949 11,400 2021-22
Operating Budget Summary
Operating Budget Detail:

PARKS AND PUBLIC WORKS - GROUNDS

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

PARKS AND PUBLIC WORKS - GROUNDS
101-52-4950-0001 Equipment Cost Allocation 11,786 8,336 - - - Total Services & Supplies $ 428,610 $ 495,183 $ 482,330 $ 430,124 $ 585,500 Total Operating Expenditures $ 768,205 $ 911,318 $ 929,791 $ 854,920 $ 1,040,995

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - -
Services & Supplies 201,527 312,541 171,756 168,030 184,445 Total by Type $ 201,527 $ 312,541 $ 171,756 $ 168,030 $ 184,445 Expenditures by Fund:
101 General Fund 201,527 312,541 171,756 168,030 184,445 Total by Fund $ 201,527 $ 312,541 $ 171,756 $ 168,030 $ 184,445 101-53-4150-0000 Other Contract Services 116,262 244,948 107,656 107,300 113,050 101-53-4206-0000 Building Repair & Maintenance 55,617 42,695 34,700 34,570 41,600 101-53-4376-0000 Materials & Supplies 29,648 24,898 28,900 26,010 29,295 101-53-4508-0000 Vehicle Repair & Maintenance - - 500 150 500 Total Services & Supplies $ 201,527 $ 312,541 $ 171,756 $ 168,030 $ 184,445 Total Operating Expenditures $ 201,527 $ 312,541 $ 171,756 $ 168,030 $ 184,445 2021-22
Operating Budget Summary
Operating Budget Detail
PARKS AND PUBLIC WORKS - BLDG MAINT.

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Community
Services
Department

THIS PAGE LEFT BLANK INTENTIONALLY

COMMUNITY SERVICES DEPARTMENT

DEPARTMENT PURPOSE
The mission of the Community Services Department enriches the community through quality-of-life programming, services, and events; promotes active lifestyles; connects people to nature; and supports literacy and lifelong learning at the Crowell Public Library.

DEPARTMENT DESCRIPTION
The Community Services Department is committed to exemplary customer service and community-driven quality-of-life programming. Through its Recreation and Library Divisions, the Department’s programming and services inspire active living, community connectedness, and safe recreational and knowledge discovery opportunities. The Department leads the City in community collaborations by leveraging the talents and resources of over 20 community partners and stakeholder groups.

The Recreation Division provides a range of early childhood and youth activities to further safe, healthy, and creative outlets; offers an array of social, recreational, and fitness-oriented activities for adults of all interests and ages; organizes year-round events that further community connections. The Division partners with individuals/organizations to offer exciting recreational services via contract programming, maintains the City’s recreational facilities, and coordinates rental use by private and non-profit groups.

The Crowell Public Library fulfills its commitment to supporting literacy, lifelong learning, and knowledge acquisition by providing print and digital materials that meet the community’s educational, professional, and recreational information needs. The Library also offers programs for all ages to apply research-based literacy practices, provides opportunities for cultural enrichment, and creates a sense of community through shared experiences.

FISCAL YEAR 2021-22 ACCOMPLISHMENTS
• Implemented a new registration software, CivicRec, streamlining on-line services and facility rentals, and improving customer service.
• Adapted community events and introduced pop-up programming to align with pandemic safety protocols, as per LA County Public Health Orders for public gathering and events. • Successfully held 1st Annual Trunk or Treat and Movie Night event at Lacy Park with impressive turnout of 3,000+ participants.
• Offered new senior-focused social gatherings, outdoor activities, and entertainment utilizing CDBG funding.
• Repositioned the Library’s e-resources to meet current trends; e.g., video streaming services and an expanded collection of e-books and other materials.

• Offered virtual and take-and-make programming; e.g., lectures, storytimes, trivia nights, social opportunities, and age-appropriate craft kits in response to the pandemic. • Partnered with San Marino Unified School District to execute an agreement to provide library services and resources.
• At Lacy Park, installed permanent outdoor display posts to showcase illustrated children’s books, page by page, over the course of a walking route.

FISCAL YEAR 2022-23 OBJECTIVES
• Conduct a complete overhaul of website pages to improve online communication, ensure best practice functionality, and streamline the user experience. • Safely restore 100% of in-person services and programs to pre-pandemic levels; e.g., aquatics, early childhood enrichment programs, youth sports, and adult/active adult/senior fitness classes. • Develop a San Marino Urban Hike/Walk program with a route that showcases iconic landmarks, historic places, and notable points of interest.
• Develop a 3-year Recreation Program Plan using critical takeaways from 2019-20 Community Survey/Recreation Re-envisioning planning efforts.
• Conduct facility and technology assessment to ensure Crowell Public Library is utilizing best practices, and to optimize communication, safety, and customer experiences. • Conduct a usage study of (16) public access computers at the Library.

OPERATIONAL DASHBOARD
Description FY 20-21
Total
Year to Date
(as of March 2022) Estimated Actuals
Programs Offered 318 272 397
Total Participants 10,394 17,438 22,566
Circulation 58,920 133,627 178,169
Digital Catalog (eBooks) 12,787 8,524 11,365
In-Person* 46,133 125,103 166,804
*In FY 20-21, in-person circulation was via curbside pickup until June 2021, when the Library reopened to visitors and curbside pickup was discontinued.

40 20
58 27 28 17
29 17
36 8,048
1,606
785
3,856
644
412 509 533 1045
0 1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
0 10
20 30
40 50
60 70
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22

PROGRAMS AND PARTICIPANTS
Programs Offered Total Participants
13,667 13,913 13,582 14,406
12,954 12,826
14,677
13387
15691
1,053 1,000 958 927 928 928 1,030 870 830
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22

CIRCULATION
Circulation - In Person Circulation - Digital Catalog

Community Services Director
Library Manager
Adult Services
Librarian II
Librarian (P/T)
Library
Assistant (P/T)
Youth Services
Librarian II
Librarian (P/T)
Library
Assistant (P/T)
Circulation
Librarian II
Monitor (P/T)
Clerk (P/T)
Clerk Typist II
Recreation Manager
Recreation
Supervisor
Child
Development
Specialist (P/T)
Recreation
Specialist (P/T)
Program
Leader (P/T)
Recreation
Coordinator
Maintenance
Assistant (P/T)
Park
Attendant
(P/T)
Recreation
Supervisor
(P/T)
Recreation
Coordinator
(P/T)
Water Safety
Instructor
(P/T)
Lifeguard (P/T)
Program
Leader (P/T)
Clerk Typist II
Management Analyst
Community Services Director

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Total Full-Time FTE 11.00 11.00 11.00 11.00 11.00
Total Part-Time FTE 28.56 24.18 20.24 20.24 23.00
Total Community Services FTE 39.56 35.18 31.24 31.24 34.00 Expenditures by Type:

Personnel 1,996,564 1,789,080 2,350,448 1,914,544 2,497,095 Services & Supplies 922,491 471,556 1,028,308 742,910 993,176 Total by Type $ 2,919,055 $ 2,260,636 $ 3,378,756 $ 2,657,454 $ 3,490,271 Expenditures by Fund:
101 General Fund 2,667,363 2,214,059 3,112,414 2,555,051 3,322,894 104 4th of July Fund 40,406 903 80,865 77,583 74,677
105 San Marino Center Fund 54,564 1,500 - - -
204 CDBG Fund 2,022 - - - -
206 LA County Park Bond Fund 18,030 765 12,700 - -
207 Prop. A Transit Fund 82,353 (795) 109,502 15,600 41,900 281 Donations Fund 54,316 44,204 52,225 8,778 40,000
595 Workers' Compensation Fund - - 11,050 442 10,800
Total by Fund $ 2,919,055 $ 2,260,636 $ 3,378,756 $ 2,657,454 $ 3,490,271

COMMUNITY SERVICES DEPARTMENT - SUMMARY
2021-22
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary
Community Services Department

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Full-Time
Community Services Director - - - - 1.00
Management Analyst - - - - 1.00
Recreation Coordinator - - - - 1.00
Total Full-Time FTE - - - - 3.00
Total Part-Time FTE - - - - -
Total FTE - - - - 3.00
Expenditures by Type:

Personnel - - - - 377,309
Services & Supplies - - - - 79,145
Total by Type $ - $ - $ - $ - $ 456,454
Expenditures by Fund:
101 General Fund - - - - 456,454
Total by Fund $ - $ - $ - $ - $ 456,454
Expenditures by Division:

Administration Personnel - - - - 377,309
Services & Supplies - - - - 79,145
Total by Type $ - $ - $ - $ - $ 456,454
Total by Division $ - $ - $ - $ - $ 456,454

COMMUNITY SERVICES - ADMINISTRATION
2021-22
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - 377,309
Services & Supplies - - - - 79,145
Total by Type $ - $ - $ - $ - $ 456,454
Expenditures by Fund:
101 General Fund - - - - 456,454
Total by Fund $ - $ - $ - $ - $ 456,454
GL # Personnel
101-59-4001-0000 Full Time Salaries - - - - 293,213
101-59-4004-0000 Overtime - - - - -
101-59-4006-0000 Medicare - - - - 4,252
101-59-4008-6160 Retirement - PERS - - - - 25,157
101-59-4010-0000 Cafeteria Benefit - - - - 54,687
Total Personnel $ - $ - $ - $ - $ 377,309
GL # Services & Supplies
101-59-4150-0000 Other Contract Services - - - - 16,800 101-59-4150-0500 Other Contract Services - IT - - - - 13,525 101-59-4396-0000 Memberships & Dues - - - - 4,860
101-59-4412-0000 Postage - - - - 4,900
101-59-4420-0000 Printing - - - - 25,120
101-59-4468-0000 Staff Development - - - - 5,500
101-59-4480-0000 Travel & Meetings - - - - 8,440
Total Services & Supplies $ - $ - $ - $ - $ 79,145
Total Operating Expenditures $ - $ - $ - $ - $ 456,454

COMMUNITY SERVICES - ADMINISTRATION
FY 2021-22
Operating Budget Summary
Operating Budget Detail

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Full-Time
Community Services Director 1.00 0.70 0.70 0.70 -
Management Analyst - 0.50 0.50 0.50 -
Recreation Manager - - 1.00 1.00 1.00
Recreation Supervisor 2.00 1.90 1.00 1.00 1.00
Recreation Coordinator 1.00 0.65 0.65 0.65 -
Clerk Typist II 1.00 0.95 1.00 1.00 1.00
Part-Time
Maintenance Assistant 1.21 1.16 0.89 0.89 0.89
Child Development Specialist 1.61 1.61 0.79 0.79 0.79
Recreation Coordinator - - - - 0.19
Recreation Supervisor - - - - 0.38
Recreation Specialist 6.28 8.16 5.72 5.72 5.72
Assistant Recreation Specialist 2.67 - - - -
Recreation Program Leader 2.34 0.86 0.45 0.45 0.71
Pool Manager 0.17 - - - -
Assistant Pool Manager 0.30 - - - -
Lifeguards 0.38 - - - 0.87
Water Safety Instructors 1.09 - - - 0.52
Park Attendants - - - - 0.54
Cashiers 0.12 - - - -
Total Full-Time FTE 5.00 4.70 4.85 4.85 3.00
Total Part-Time FTE 16.17 11.79 7.85 7.85 10.61
Total FTE 21.17 16.49 12.70 12.70 13.61
Expenditures by Type:

Personnel 931,641 766,276 1,019,689 821,204 922,266
Services & Supplies 555,197 167,693 599,624 431,694 548,611 Total by Type 1,486,838$ $ 933,969 1,619,313$ 1,252,898$ 1,470,877$ Expenditures by Fund:
101 General Fund 1,286,876 931,596 1,408,246 1,156,773 1,348,400 104 4th of July Fund 40,406 903 80,865 77,583 74,677
105 San Marino Center Fund 54,564 1,500 - - -
204 CDBG Fund 2,022 - - - -
206 LA County Park Bond Fund 18,030 765 12,700 - -
207 Prop. A Transit Fund 82,353 (795) 109,502 15,600 41,900 281 Restricted Donations Fund 2,586 - 2,500 2,500 500
595 Workers' Compensation Fund - - 5,500 442 5,400
Total by Fund 1,486,838$ $ 933,969 1,619,313$ 1,252,898$ 1,470,877$ 2021-22
Operating Budget Summary
Authorized Positions (Full-Time Equivalents)

RECREATION - SUMMARY

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

RECREATION - SUMMARY
Expenditures by Division:

Administration Personnel 315,030 270,137 221,675 226,987 383,191 Services & Supplies 114,234 51,929 91,503 76,465 43,056 Total by Type $ 429,264 $ 322,066 $ 313,178 $ 303,452 $ 426,247 Aquatics Personnel - - - - 114,223
Services & Supplies - - - - 23,587
Total by Type $ - $ - $ - $ - $ 137,810
Youth Personnel 431,563 189,386 342,905 236,760 270,086 Services & Supplies 182,855 14,254 21,281 30,960 45,230 Total by Type $ 614,418 $ 203,640 $ 364,186 $ 267,720 $ 315,316 Adult Personnel 16,610 92,646 104,467 113,530 30,234
Services & Supplies 31,570 5,097 61,225 14,900 31,511
Total by Type $ 48,180 $ 97,743 $ 165,692 $ 128,430 $ 61,745 Community Events & Personnel 18,362 101,470 154,410 121,389 39,789 Cultural Enrichment Services & Supplies 44,771 45,259 140,710 117,823 193,633 Total by Type $ 63,133 $ 146,729 $ 295,120 $ 239,212 $ 233,422 Contract Classes Personnel 93,013 55,963 107,578 60,278 19,520 Services & Supplies 164,587 9,113 215,417 134,056 146,614 Total by Type $ 257,600 $ 65,076 $ 322,995 $ 194,334 $ 166,134 Facilities & Rentals Personnel 57,063 56,674 88,654 62,260 65,223 Services & Supplies 17,180 42,041 69,488 57,490 64,981
Total by Type $ 74,243 $ 98,715 $ 158,142 $ 119,750 $ 130,204 Total by Division 1,486,838$ $ 933,969 1,619,313$ 1,252,898$ 1,470,877$

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 315,030 270,137 221,675 226,987 383,191
Services & Supplies 114,234 51,929 91,503 76,465 43,056 Total by Type $ 429,264 $ 322,066 $ 313,178 $ 303,452 $ 426,247 Expenditures by Fund:
101 General Fund 429,264 322,066 307,178 302,510 420,347 104 4th of July Fund - - - - -
281 Donations Fund - - 500 500 500
595 Workers' Compensation Fund - - 5,500 442 5,400
Total by Fund $ 429,264 $ 322,066 $ 313,178 $ 303,452 $ 426,247 101-60-4001-0000 Full Time Salaries 64,694 124,801 121,203 132,969 252,387 101-60-4002-0000 Part Time Wages 196,278 73,509 32,082 34,502 15,709 101-60-4004-0000 Overtime 670 1,112 500 450 500
104-60-4004-0000 Recreation Overtime - - - - -
101-60-4006-0000 Medicare 3,732 3,234 2,223 2,455 3,887 104-60-4006-0000 Medicare - - - - -
101-60-4008-6050 Retirement - PARS 586 408 1,203 307 589 101-60-4008-6160 Retirement - PERS 29,009 33,081 32,532 38,374 50,032 101-60-4010-0000 Cafeteria Benefit 18,261 21,087 26,432 16,837 54,687 104-60-4010-0000 Cafeteria Benefit - - - - -
101-60-4014-0000 Unemployment Payments 1,800 12,905 - 651 - 595-60-4015-0001 Workers' Comp Current Employe - - 5,500 442 5,400 Total Personnel $ 315,030 $ 270,137 $ 221,675 $ 226,987 $ 383,191 101-60-4150-0000 Other Contract Services 32,499 11,673 31,139 18,354 18,964 101-60-4150-0500 Other Contract Services - IT (581) 14,350 23,506 23,950 - 101-60-4316-0000 Equipment Repair & Maintenance 1,614 2,565 2,120 1,650 2,200 101-60-4324-0000 Facility Rental 2,306 532 2,150 2,150 2,215 101-60-4376-0000 Materials & Supplies 6,826 1,972 8,619 7,200 7,200 2021-22
Operating Budget Summary
Operating Budget Detail

RECREATION - ADMINISTRATION

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

RECREATION - ADMINISTRATION
101-60-4396-0000 Memberships & Dues 881 1,681 1,135 1,011 - 101-60-4398-0000 Mileage 458 565 784 400 784
101-60-4399-0000 Non-capitalized Equipment 109 - - - -
101-60-4412-0000 Postage 3,868 696 2,050 2,600 1,068
101-60-4420-0000 Printing 15,936 4,603 13,800 15,200 3,000 101-60-4468-0000 Staff Development - 325 600 - -
101-60-4480-0000 Travel & Meetings 1,155 175 500 550 -
101-60-4492-0000 Uniforms - - - - 2,139
101-60-4500-1980 Utilities-Electricity 18,838 - - - -
101-60-4500-4950 Utilities-Natural Gas 655 - - - -
101-60-4500-9025 Utilities-Telecommunications 9,710 50 - - - 101-60-4500-9460 Utilities-Water 4,742 - - - -
101-60-4508-0000 Vehicle Repair & Maintenance 5,641 5,683 4,600 2,900 4,987 101-60-4950-0001 Equipment Cost Allocation 9,575 7,059 - - - 281-60-4150-0000 Memorial Day Contract Services - - 500 500 500 Total Services & Supplies $ 114,234 $ 51,929 $ 91,503 $ 76,465 $ 43,056 Total Operating Expenditures $ 429,264 $ 322,066 $ 313,178 $ 303,452 $ 426,247

FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - 114,223
Services & Supplies - - - - 23,587
Total by Type $ - $ - $ - $ - $ 137,810
Expenditures by Fund:
101 General Fund - - - - 137,810
281 Restricted Donations Fund - - - - -
Total by Fund $ - $ - $ - $ - $ 137,810
GL # Personnel
101-61-4001-0000 Full Time Salaries - - - - -
101-61-4002-0000 Part Time Wages - - - - 107,218
101-61-4004-0000 Overtime - - - - -
101-61-4006-0000 Medicare - - - - 1,555
101-61-4008-6050 Retirement - PARS - - - - 2,684
101-61-4008-6160 Retirement - PERS - - - - 2,766
101-61-4010-0000 Cafeteria Benefit - - - - -
101-61-4014-0000 Unemployment Payments - - - - -
Total Personnel $ - $ - $ - $ - $ 114,223
GL # Services & Supplies
101-61-4150-0000 Other Contract Services - - - - 1,000
101-61-4324-0000 Facility Rental - - - - 15,827
101-61-4376-0000 Materials & Supplies - - - - 2,980
101-61-4492-0000 Uniforms - - - - 3,780
Total Services & Supplies $ - $ - $ - $ - $ 23,587
Total Operating Expenditures $ - $ - $ - $ - $ 137,810

RECREATION - AQUATICS
FY 2021-22
Operating Budget Summary
Operating Budget Detail

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 431,563 189,386 342,905 236,760 270,086
Services & Supplies 182,855 14,254 21,281 30,960 45,230 Total by Type $ 614,418 $ 203,640 $ 364,186 $ 267,720 $ 315,316 Expenditures by Fund:
101 General Fund 537,439 203,640 364,186 267,720 315,316 207 Prop. A Transit Fund 75,593 - - - -
281 Donations Fund 1,386 - - - -
Total by Fund $ 614,418 $ 203,640 $ 364,186 $ 267,720 $ 315,316 101-62-4001-0000 Full Time Salaries 157,345 63,264 85,047 67,606 - 101-62-4002-0000 Part Time Wages 198,477 87,434 202,723 132,502 237,872 101-62-4004-0000 Overtime 342 322 - 31 -
101-62-4006-0000 Medicare 4,773 2,115 4,082 2,795 3,449 101-62-4008-6050 Retirement PARS 2,570 647 7,602 1,103 8,920 101-62-4008-6160 Retirement - PERS 42,006 24,235 26,316 20,919 19,845 101-62-4010-0000 Cafeteria Benefit 26,050 11,369 17,135 11,804 - 101-62-4014-0000 Unemployment Benefits - - - - -
Total Personnel $ 431,563 $ 189,386 $ 342,905 $ 236,760 $ 270,086 101-62-4102-0000 Contracted Teacher Service 74,813 5,766 - - - 101-62-4324-0000 Facility Rental 11,633 1,774 - - -
101-62-4376-0000 Materials & Supplies 13,566 3,839 17,931 17,890 18,955 101-62-4486-0000 Trips & Events 5,814 2,800 3,250 12,975 26,175 101-62-4500-9025 Utilities-Telephone 50 75 100 95 100
207-60-4208-0000 Bus Transportation 75,593 - - - -
2021-22
Operating Budget Summary
Operating Budget Detail

RECREATION - YOUTH

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

RECREATION - YOUTH
281-74-4376-0000 M&S - Fundraiser 1,386 - - -
Total Services & Supplies $ 182,855 $ 14,254 $ 21,281 $ 30,960 $ 45,230 Total Operating Expenditures $ 614,418 $ 203,640 $ 364,186 $ 267,720 $ 315,316

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 16,610 92,646 104,467 113,530 30,234
Services & Supplies 31,570 5,097 61,225 14,900 31,511
Total by Type $ 48,180 $ 97,743 $ 165,692 $ 128,430 $ 61,745 Expenditures by Fund:
101 General Fund 39,398 97,743 150,092 124,830 55,345
204 CDBG Fund 2,022 - - - -
207 Prop. A Transit Fund 6,760 - 15,600 3,600 6,400
Total by Fund $ 48,180 $ 97,743 $ 165,692 $ 128,430 $ 61,745 101-64-4001-0000 Full Time Salaries 9,402 57,791 56,364 63,789 - 204-64-4001-0000 Full Time Salaries 580 - - - -
101-64-4002-0000 Part-Time Salaries 1,954 4,846 11,843 10,383 9,364 204-64-4002-0000 Part-Time Salaries 1,194 - - - -
101-64-4004-0000 Overtime - 555 - 79 -
101-64-4006-0000 Medicare 167 865 944 1,023 136
204-64-4006-0000 Medicare 25 - - - -
101-64-4008-6050 Retirement - PARS 16 17 444 30 351
204-64-4008-6050 Retirement - PARS 39 - - - -
101-64-4008-6160 Retirement - PERS 1,706 18,043 24,117 27,294 20,383 204-64-4008-6160 Retirement - PERS 80 - - - -
101-64-4010-0000 Cafeteria Benefits 1,447 10,529 10,755 10,932 - 204-64-4010-0000 Cafeteria Benefits - - - - -
Total Personnel $ 16,610 $ 92,646 $ 104,467 $ 113,530 $ 30,234 101-64-4102-0000 Contracted Teacher Services 7,430 4,980 10,060 5,000 10,300 101-64-4376-0000 Materials & Supplies - 117 1,575 1,300 1,875 204-64-4376-0000 Materials & Supplies 104 - - - -
101-64-4486-0000 Trips & Events 17,276 - 33,990 5,000 12,936 2021-22
Operating Budget Summary
Operating Budget Detail

RECREATION - ADULT

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

RECREATION - ADULT
207-64-4208-0000 Bus Transportation 6,760 - 15,600 3,600 6,400 Total Services & Supplies $ 31,570 $ 5,097 $ 61,225 $ 14,900 $ 31,511 Total Operating Expenditures $ 48,180 $ 97,743 $ 165,692 $ 128,430 $ 61,745

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 18,362 101,470 154,410 121,389 39,789
Services & Supplies 44,771 45,259 140,710 117,823 193,633 Total by Type $ 63,133 $ 146,729 $ 295,120 $ 239,212 $ 233,422 Expenditures by Fund:
101 General Fund 21,527 145,826 212,255 159,629 158,745 104 4th of July Fund 40,406 903 80,865 77,583 74,677
281 Donations Fund 1,200 - 2,000 2,000 -
Total by Fund $ 63,133 $ 146,729 $ 295,120 $ 239,212 $ 233,422 101-66-4001-0000 Full Time Wages 7,803 63,442 84,141 68,226 - 101-66-4002-0000 Part Time Wages 3,163 5,978 10,894 6,544 16,123 104-66-4001-0000 Full Time Wages (4th of July) - - 4,499 4,499 - 104-66-4002-0000 Part Time Wages (4th of July) 1,583 827 5,510 4,683 2,828 101-66-4004-0000 Overtime 53 416 - 47 -
104-66-4004-0000 Overtime (4th of July) 1,773 1,773 -
101-66-4006-0000 Medicare 160 1,009 1,433 1,083 234
104-66-4006-0000 Medicare (4th of July) 23 12 162 151 41 101-66-4008-6050 Retirement-PARS 38 27 550 45 605
104-66-4008-6050 Retirement-PARS (4th of July) 45 16 20 4 106 101-66-4008-6160 Retirement-PERS 4,002 18,191 26,138 21,194 19,852 104-66-4008-6160 Retirement-PERS (4th of July) 40 48 61 13 - 101-66-4010-0000 Cafeteria Benefits 1,452 11,504 18,047 11,945 - 104-66-4010-0000 Cafeteria Benefits (4th of July) - - 1,182 1,182 - Total Personnel $ 18,362 $ 101,470 $ 154,410 $ 121,389 $ 39,789 101-66-4150-0000 Other Contract Services - 21,503 47,535 35,323 54,720 101-66-4150-0001 Contract Services (Egg Hunt) 145 - - - - 101-66-4150-0006 Contract Services (Memorial Da - - - - - 101-66-4308-0000 Equipment Rental - 859 - - 25,509
2021-22
Operating Budget Summary
Operating Budget Detail
RECREATION - COMM. EVENTS

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22
RECREATION - COMM. EVENTS
101-66-4324-0000 Facility Rental - - - - 1,110
101-66-4356-0000 Liability Insurance Premium - - - 2,410 5,698 101-66-4376-0000 Materials & Supplies - 16,347 20,637 12,812 34,894 101-66-4376-0001 Materials & Supplies (Egg Hunt) 2,232 - - - - 101-66-4376-0002 Materials & Supplies (Track Mee 1,966 - - - - 101-66-4376-0005 Materials & Supplies (Free Rec D 513 - - - - 101-66-4376-0006 Materials & Supplies (Memorial D - - - - - 101-66-4420-0000 Printing - 6,550 2,880 - -
104-66-4150-0000 Other Contract Services (4th of 21,557 - 38,353 39,458 42,053 104-66-4308-0000 Equipment Rental (4th of July) 9,590 - 15,515 15,000 18,814 104-66-4356-0000 Liability Insurance (4th of July) 245 - 4,011 3,695 3,995 104-66-4376-0000 Materials & Supplies (4th of July) 896 - 6,054 3,400 3,115 104-66-4420-0000 Printing (4th of July) 6,427 - 3,725 3,725 3,725 281-66-4150-0002 Contract Services (Track Meet) 1,200 - - - - 281-66-4376-0002 Contract Services (Miliary Banne - - 2,000 2,000 - Total Services & Supplies $ 44,771 $ 45,259 $ 140,710 $ 117,823 $ 193,633 Total Operating Expenditures $ 63,133 $ 146,729 $ 295,120 $ 239,212 $ 233,422

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 93,013 55,963 107,578 60,278 19,520
Services & Supplies 164,587 9,113 215,417 134,056 146,614 Total by Type 257,600$ $ 65,076 $ 322,995 194,334$ 166,134$ Expenditures by Fund:
101 General Fund 257,600 65,871 229,093 182,334 130,634 207 Prop. A Transit Fund - (795) 93,902 12,000 35,500
Total by Fund 257,600$ $ 65,076 $ 322,995 194,334$ 166,134$ 101-68-4001-0000 Full Time Salaries 36,001 36,371 44,790 38,196 - 101-68-4002-0000 Part Time Wages 38,983 3,181 39,209 4,182 10,518 101-68-4004-0000 Overtime 30 206 - 8 -
101-68-4006-0000 Medicare 1,083 561 1,218 602 153
101-68-4008-6050 Retirement PARS 1,321 - 1,470 - 394
101-68-4008-6160 Retirement - PERS 9,893 8,805 11,959 10,198 8,455 101-68-4010-0000 Cafeteria Benefits 5,702 6,839 8,932 7,092 - Total Personnel $ 93,013 $ 55,963 $ 107,578 $ 60,278 $ 19,520 101-68-4102-0000 Contracted Teacher Services 134,979 7,759 81,733 103,000 109,382 101-68-4150-0000 Other Contract Services 11,051 7,290 24,258 11,425 232 101-68-4324-0000 Facility Rental 15,642 (4,579) 15,024 7,631 1,000 101-68-4376-0000 Materials & Supplies 1,583 - 500 - 500 101-62-4399-0000 Non-capitalized Equipment 324 - - -
101-68-4486-0000 Trips & Events 433 (800) - - -
101-68-4492-0004 Uniforms-Safety 339 - - - -
2021-22
Operating Budget Summary
Operating Budget Detail

RECREATION - CONTRACT CLASSES

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

RECREATION - CONTRACT CLASSES
101-68-4500-9025 Utilities-Telecommunications 236 238 - - - 207-62-4208-0000 Bus Transportation - (795) 93,902 12,000 35,500 Total Services & Supplies 164,587$ $ 9,113 $ 215,417 $ 134,056 146,614$ Total Operating Expenditures 257,600$ $ 65,076 $ 322,995 194,334$ 166,134$

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 57,063 56,674 88,654 62,260 65,223
Services & Supplies 17,180 42,041 69,488 57,490 64,981
Total by Type $ 74,243 $ 98,715 $ 158,142 119,750$ $ 130,204 Expenditures by Fund:
101 General Fund 1,649 96,450 145,442 119,750 130,204
105 San Marino Center Fund 54,564 1,500 - - -
206 LA County Park Bond Fund 18,030 765 12,700 - -
Total by Fund $ 74,243 $ 98,715 $ 158,142 119,750$ $ 130,204 Facilities
101-70-4001-0000 Full Time Wages - 23,474 30,307 24,903 - 101-70-4002-0000 Part Time Wages - 14,481 22,929 19,674 50,494 101-70-4004-0000 Overtime - 446 - 111 -
101-70-4006-0000 Medicare - 554 772 642 732
101-70-4008-6050 Retirement-PARS - 179 860 250 1,894
101-70-4008-6160 Retirement-PERS - 10,268 13,977 11,485 12,103 101-70-4010-0000 Cafeteria Benefit - 5,032 7,109 5,195 - SM Center
105-82-4001-0000 Full Time Wages 15,508 - - - -
105-82-4002-0000 Part Time Wages 12,692 1,414 - - -
105-82-4004-0000 Overtime 245 - - - -
105-82-4006-0000 Medicare 400 20 - - -
105-82-4008-6050 Retirement-PARS 37 - - - -
101-82-4008-6160 Retirement-PERS - - - - -
105-82-4008-6160 Retirement-PERS 5,213 66 - - -
105-82-4010-0000 Cafeteria Benefit 3,645 - - - -
Thurnher House
101-84-4001-0000 Full Time Salaries - - - - -
206-84-4001-0000 Full Time Salaries 9,305 100 - - -
101-84-4002-0000 Part Time Wages - - - - -
206-84-4002-0000 Part Time Wages 4,538 606 11,500 - -
206-84-4004-0000 Overtime 147 - - - -
101-84-4006-0000 Medicare - - - - -
2021-22
Operating Budget Summary
Operating Budget Detail

RECREATION - FACILITIES & RENTALS

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

RECREATION - FACILITIES & RENTALS
206-84-4006-0000 Medicare 198 10 200 - -
101-84-4008-6050 Retirement-PARS - - - - -
206-84-4008-6050 Retirement-PARS - - - - -
101-84-4008-6160 Retirement-PERS 1,649 - - - -
206-84-4008-6160 Retirement-PERS 1,299 14 1,000 - -
101-84-4010-0000 Cafeteria Benefit - - - - -
206-84-4010-0000 Cafeteria Benefit 2,187 10 - - -
Total Personnel $ 57,063 $ 56,674 $ 88,654 $ 62,260 $ 65,223 101-70-4150-0000 Other Contract Services - 1,009 4,950 3,560 4,250 101-70-4376-0000 Materials & Supplies - - - - 1,500
101-70-4500-1980 Utilities-Electricity - 22,124 42,525 34,400 36,808 101-70-4500-4950 Utilities-Gas - 3,642 3,035 2,290 3,976 101-70-4500-9025 Utilities-Telephone - 8,894 11,822 10,040 10,743 101-70-4500-9460 Utilities-Water - 6,347 7,157 7,200 7,704 105-82-4150-0000 Other Contract Services 448 - - -
105-82-4500-1980 Utilities-Electricity 10,701 - - -
105-82-4500-4950 Utilities-Gas 1,598 - - -
105-82-4500-9025 Utilities-Telephone 1,643 - - -
105-82-4500-9460 Utilities-Water 2,435 - - -
206-84-4376-0000 Materials & Supplies - - - - -
206-84-4500-4950 Utilities-Natural Gas 356 25 - - -

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

RECREATION - FACILITIES & RENTALS
101-84-4500-4950 Utilities-Natural Gas - - - -
Total Services & Supplies $ 17,180 $ 42,041 $ 69,488 $ 57,490 $ 64,981 Total Operating Expenditures $ 74,243 $ 98,715 $ 158,142 119,750$ $ 130,204

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Full-Time
Community Services Director - 0.30 0.30 0.30 -
City Librarian (Library Manager) 1.00 1.00 1.00 1.00 1.00 Management Analyst 1.00 0.50 0.50 0.50 -
Librarian II 3.00 3.00 3.00 3.00 3.00
Clerk Typist II 1.00 1.05 1.00 1.00 1.00
Recreation Supervisor - 0.10 - - -
Recreation Coordinator - 0.35 0.35 0.35 -
Part-Time
Librarian I 0.30 0.30 0.30 0.30 0.30
Librarian II 0.42 0.42 0.42 0.42 0.42
Library Assistant 3.57 3.57 3.57 3.57 3.57
Library Clerk - 6.47 6.47 6.47 6.47
Library Clerk II 6.47 - - - -
Library Monitor 0.20 0.20 0.20 0.20 0.20
Library Page 1.33 1.33 1.33 1.33 1.33
Maintenance Assistant 0.10 0.10 0.10 0.10 0.10
Total Full-Time FTE 6.00 6.30 6.15 6.15 5.00
Total Part-Time FTE 12.39 12.39 12.39 12.39 12.39
Total FTE 18.39 18.69 18.54 18.54 17.39
Expenditures by Type:

Personnel 1,064,923 1,022,804 1,330,759 1,093,340 1,197,520 Services & Supplies 367,294 303,863 428,684 311,216 365,419 Total by Type $ 1,432,217 $ 1,326,667 $ 1,759,443 $ 1,404,556 $ 1,562,939 Expenditures by Fund:
101 General Fund 1,380,487 1,282,463 1,704,168 1,398,278 1,518,039 281 Restricted Donations Fund 51,730 44,204 49,725 6,278 39,500 595 Workers Compensation Fund - - 5,550 - 5,400
Total by Fund $ 1,432,217 $ 1,326,667 $ 1,759,443 $ 1,404,556 $ 1,562,939 2021-22
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary

CROWELL PUBLIC LIBRARY - SUMMARY

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

CROWELL PUBLIC LIBRARY - SUMMARY
Expenditures by Division:

Administration Personnel 371,978 421,422 426,924 365,603 301,625 Services & Supplies 200,961 206,890 243,957 211,650 209,744 Total by Type $ 572,939 $ 628,312 $ 670,881 $ 577,253 $ 511,369 Adult Services Personnel 178,365 135,217 203,552 150,577 184,701 Services & Supplies 115,162 87,145 116,416 75,084 91,902 Total by Type $ 293,527 $ 222,362 $ 319,968 $ 225,661 $ 276,603 Children's Services Personnel 168,333 157,053 196,118 173,207 245,872 Services & Supplies 36,530 7,853 52,660 21,714 47,500
Total by Type $ 204,863 $ 164,906 $ 248,778 $ 194,921 $ 293,372 Processing Personnel 70,226 53,950 98,835 49,557 33,244 Services & Supplies 14,641 1,975 15,651 2,769 16,273
Total by Type $ 84,867 $ 55,925 $ 114,486 $ 52,326 $ 49,517 Circulation Personnel 276,021 255,162 405,330 354,396 432,078 Services & Supplies - - - - -
Total by Type $ 276,021 $ 255,162 $ 405,330 $ 354,396 $ 432,078 Total by Division $ 1,432,217 $ 1,326,667 $ 1,759,443 $ 1,404,556 $ 1,562,939

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 371,978 421,422 426,924 365,603 301,625
Services & Supplies 200,961 206,890 243,957 211,650 209,744 Total Operating Expenditures $ 572,939 $ 628,312 $ 670,881 $ 577,253 $ 511,369 Expenditures by Fund:
101 General Fund 571,525 592,195 663,331 576,878 503,969 281 Donations Fund 1,414 36,117 2,000 375 2,000
595 Workers Compensation Fund - - 5,550 - 5,400
Total Operating Expenditures $ 572,939 $ 628,312 $ 670,881 $ 577,253 $ 511,369 GL # Personnel
101-90-4001-0000 Full Time Salaries 236,409 264,824 266,725 237,325 161,468 101-90-4002-0000 Part Time Wages 12,889 16,807 14,218 11,028 4,262 101-90-4004-0000 Overtime 2,676 1,446 - 569 -
101-90-4006-0000 Medicare 3,459 3,961 4,074 3,487 2,403 101-90-4008-6050 Retirement PARS 128 30 533 85 160
101-90-4008-6160 Retirement - PERS 70,444 80,123 91,025 80,992 91,474 101-90-4010-0000 Cafeteria Benefit 45,596 48,869 44,799 32,117 36,458 101-90-4014-0000 Unemployment Payments 377 5,362 - - -
595-90-4015-0001 Workers Comp-Current Employe - - 5,550 - 5,400 Total Personnel $ 371,978 $ 421,422 $ 426,924 $ 365,603 $ 301,625 GL # Services & Supplies
101-90-4150-0000 Other Contract Services 23,191 23,080 22,058 20,139 10,412 101-90-4150-0500 Other Contract Services-IT 43,477 28,508 41,049 31,698 48,656 101-90-4206-0000 Building Repair & Maintenance - - 30,000 28,424 3,000 101-90-4316-0000 Equipment Repair & Maintenance 8,482 7,666 9,781 10,410 12,633 101-90-4376-0000 Materials & Supplies 11,759 9,100 13,270 11,975 13,270 101-90-4396-0000 Memberships & Dues 2,272 2,470 3,475 2,366 - 101-90-4398-0000 Mileage 177 62 700 690 700
2021-22
Expenditure Budget Summary
Expenditure Budget Detail

LIBRARY - ADMINISTRATION

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

LIBRARY - ADMINISTRATION
101-90-4399-0000 Non-capitalized Equipment 5,054 5,480 7,689 304 5,000 101-90-4412-0000 Postage 7,227 3,825 10,500 8,250 10,500 101-90-4420-0000 Printing 1,499 833 3,088 3,210 3,088
101-90-4468-0000 Staff Development 108 250 600 - -
101-90-4480-0000 Travel & Meetings 1,720 250 1,795 - -
101-90-4500-1980 Utilities-Electricity 72,566 73,636 84,000 84,112 90,000 101-90-4500-4950 Utilities-Natural Gas 3,880 1,814 5,300 1,950 2,087 101-90-4500-9025 Utilities-Telecommunications 2,851 2,897 2,957 2,854 3,164 101-90-4500-9460 Utilities-Water 5,181 5,135 5,695 4,892 5,234 101-90-4950-0001 Equipment Cost Allocation 10,103 5,767 - - - 281-90-4399-1120 Non-Cap. Equipment-Crain Art Galle 491 - 1,000 375 1,000 281-90-4613-0000 Equipment - 36,117 - - -
281-90-4613-9506 Wish List Purchases 923 - 1,000 - 1,000 Total Services & Supplies $ 200,961 $ 206,890 $ 243,957 $ 211,650 $ 209,744 Total Operating Expenditures $ 572,939 $ 628,312 $ 670,881 $ 577,253 $ 511,369

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 178,365 135,217 203,552 150,577 184,701
Services & Supplies 115,162 87,145 116,416 75,084 91,902 Total by Type $ 293,527 $ 222,362 $ 319,968 $ 225,661 $ 276,603 Expenditures by Fund:
101 General Fund 275,363 219,282 306,593 225,661 264,103 281 Donations Fund 18,164 3,080 13,375 - 12,500
Total by Fund $ 293,527 $ 222,362 $ 319,968 $ 225,661 $ 276,603 GL # Personnel
101-91-4001-0000 Full Time Salaries 64,874 68,885 80,334 58,995 78,749 101-91-4002-0000 Part Time Wages 72,077 35,933 85,103 67,353 66,165 101-91-4004-0000 Overtime 119 - - - -
101-91-4006-0000 Medicare 1,861 1,397 2,399 1,734 2,101 101-91-4008-6050 Retirement-PARS 1,239 627 3,191 1,586 1,778 101-91-4008-6160 Retirement-PERS 26,337 15,213 16,119 11,837 17,679 101-91-4010-0000 Cafeteria Benefit 11,858 13,162 16,406 9,072 18,229 Total Personnel $ 178,365 $ 135,217 $ 203,552 $ 150,577 $ 184,701 GL # Services & Supplies
101-91-4150-2575 Other Contract Services - 150 10,508 2,421 1,500 101-91-4370-0335 Library Materials/Books 44,435 29,259 40,500 27,850 36,050 101-91-4370-1496 Library Materials-DVDs 3,885 944 1,000 985 750 101-91-4370-1985 Library Mats-Electronic Rsrcs 36,397 39,732 36,500 30,675 28,519 101-91-4370-6805 Library Mats-Print Subs 7,656 10,296 9,889 9,803 9,583 101-91-4370-8585 Library Mats-Standing Orders 4,625 3,684 4,644 3,350 3,000 281-91-4150-2575 Other Contract Services-Friends 4,621 2,000 2,250 - 2,000 2021-22
Expenditure Budget Summary
Expenditure Budget Detail

LIBRARY - ADULT SERVICES

LIBRARY - ADULT SERVICES
281-91-4370-0000 Adult Materials-Other 233 - - - -
281-91-4370-0776 Adult Chinese Language Mats. 294 1,080 2,500 - 2,500 281-91-4370-2575 Adult Materials-Friends 12,009 - 7,500 - 5,000 281-91-4376-2575 Materials & Supplies-Friends 1,007 - 1,125 - 3,000 Total Services & Supplies $ 115,162 $ 87,145 $ 116,416 $ 75,084 $ 91,902 Total Operating Expenditures $ 293,527 $ 222,362 $ 319,968 $ 225,661 $ 276,603

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 168,333 157,053 196,118 173,207 245,872
Services & Supplies 36,530 7,853 52,660 21,714 47,500
Total by Type $ 204,863 $ 164,906 $ 248,778 $ 194,921 $ 293,372 Expenditures by Fund:
101 General Fund 172,711 159,899 214,428 189,018 268,372 281 Donations Fund 32,152 5,007 34,350 5,903 25,000
Total by Fund $ 204,863 $ 164,906 $ 248,778 $ 194,921 $ 293,372 GL # Personnel
101-92-4001-0000 Full Time Wages 84,615 85,347 86,818 82,781 86,818 101-92-4002-0000 Part Time Wages 39,764 21,141 52,595 39,271 96,276 101-92-4006-0000 Medicare 1,677 1,369 2,021 1,564 2,655 101-92-4008-6050 Retirement-PARS 747 271 1,972 476 3,610 101-92-4008-6160 Retirement-PERS 26,026 28,777 34,483 32,880 38,284 101-92-4010-0000 Cafeteria Benefits 15,504 20,148 18,229 16,235 18,229 Total Personnel $ 168,333 $ 157,053 $ 196,118 $ 173,207 $ 245,872 GL # Services & Supplies
101-92-4150-0000 Other Contract Services - - 10,238 10,921 1,000 281-92-4150-2575 Other Contract Services-Friends 2,133 - 2,625 350 5,000 101-92-4370-0000 Materials/Books/Media 4,378 2,846 8,072 4,890 21,500 281-92-4370-0000 Children's Materials - Other 1,767 920 7,725 5,428 5,000 281-92-4370-2575 Children's Materials-Friends 23,691 1,817 18,000 - 5,000 281-92-4376-2575 Materials & Supplies-Friends 4,561 2,270 6,000 125 10,000 Total Services & Supplies $ 36,530 $ 7,853 $ 52,660 $ 21,714 $ 47,500 Total Operating Expenditures $ 204,863 $ 164,906 $ 248,778 $ 194,921 $ 293,372 2021-22
Expenditure Budget Summary
Expenditure Budget Detail

LIBRARY - CHILDRENS' SERVICES

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 70,226 53,950 98,835 49,557 33,244
Services & Supplies 14,641 1,975 15,651 2,769 16,273
Total by Type $ 84,867 $ 55,925 $ 114,486 $ 52,326 $ 49,517 Expenditures by Fund:
101 General Fund 84,867 55,925 114,486 52,326 49,517
Total by Fund $ 84,867 $ 55,925 $ 114,486 $ 52,326 $ 49,517 GL # Personnel
101-93-4001-0000 Full Time Salaries 22,663 24,914 33,581 18,878 - 101-93-4002-0000 Part Time Wages 38,026 19,376 52,167 23,675 31,601 101-93-4006-0000 Medicare 848 595 1,243 585 458
101-93-4008-6050 Retirement-PARS 1,372 727 1,956 888 1,185 101-93-4008-6160 Retirement-PERS 1,695 1,960 2,596 1,459 - 101-93-4010-0000 Cafeteria Benefits 5,622 6,378 7,292 4,072 - Total Personnel $ 70,226 $ 53,950 $ 98,835 $ 49,557 $ 33,244 GL # Services & Supplies
101-93-4150-0000 Other Contract Services 8,873 190 10,651 829 14,773 101-93-4376-0000 Materials & Supplies 5,768 1,785 5,000 1,940 1,500 Total Services & Supplies $ 14,641 $ 1,975 $ 15,651 $ 2,769 $ 16,273 Total Operating Expenditures $ 84,867 $ 55,925 $ 114,486 $ 52,326 $ 49,517 2021-22
Expenditure Budget Summary
Expenditure Budget Detail

LIBRARY - PROCESSING

2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 276,021 255,162 405,330 354,396 432,078
Total by Type $ 276,021 $ 255,162 $ 405,330 $ 354,396 $ 432,078 Expenditures by Fund:
101 General Fund 276,021 255,162 405,330 354,396 432,078 Total by Fund $ 276,021 $ 255,162 $ 405,330 $ 354,396 $ 432,078 GL # Personnel
101-94-4001-0000 Full Time Salaries 71,877 73,093 69,455 86,004 86,818 101-94-4002-0000 Part Time Wages 165,836 141,397 278,232 213,977 278,641 101-94-4006-0000 Medicare 3,368 3,029 5,041 4,264 5,299 101-94-4008-6050 Retirement-PARS 5,817 4,773 10,434 7,594 10,449 101-94-4008-6160 Retirement-PERS 21,219 24,601 27,585 34,158 32,642 101-94-4010-0000 Cafeteria Benefit 7,904 8,269 14,583 8,399 18,229 Total Personnel $ 276,021 $ 255,162 $ 405,330 $ 354,396 $ 432,078 Total Operating Expenditures $ 276,021 $ 255,162 $ 405,330 $ 354,396 $ 432,078 2021-22
Expenditure Budget Summary
Expenditure Budget Detail

LIBRARY - CIRCULATION

Capital
Budgets

THIS PAGE LEFT BLANK INTENTIONALLY

FY 2022-23 Capital Equipment Budget

THIS PAGE LEFT BLANK INTENTIONALLY

5/5/2022 11:23 AM
2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Administration
591-07-4613-0000 Telephone System - - - - -
591-07-4613-0000 Accounting System Sofware Upgrade 1,375 - - - 591-08-4613-0550 Domain Re-Build 11,500 - - -
591-08-4613-0600 Emergency Capital Equipment 7,857 - - - 591-10-4613-0500 Web-Based Job Search System 11,335 - - - 591-11-4613-0550 Computer Replacements 58,205 36,079 36,545 36,545 36,295 591-11-4613-0555 Windows OS and Server Upgrade - - 6,400 6,400 - 591-11-4613-0556 Server Room Improvements - - 7,000 7,000 - 591-11-4613-0557 Battery Back-up Replacement - - 8,000 8,000 - 591-11-4613-0558 Azure Active Directory Connect - - - - 9,400 591-11-4613-0559 City Hall Host Server Upgrade - - - - 34,662 591-11-4613-0560 Office 2019 Upgrade - - - - 12,569
212-14-4613-0500 Code Enforcement Vehicle Replacement - - 27,400 27,050 - Subtotal Administration $ 90,272 $ 36,079 $ 85,345 $ 84,995 $ 92,926 Police Department
591-30-4613-0000 Police Capitalized Equipment - - - - - 591-30-4613-9300 Police Capitalized Equipment-Vehicles - 411,308 - - - 591-30-4613-0500 Firearm Replacements 5,955 - - -
591-30-4613-0555 Taser Devices 6,070 7,329 - - -
591-30-4613-0560 Storage Container 7,326 - - -
591-30-4613-0570 Police Department Router Upgrade - 9,391 - - - 591-30-4613-0575 License Plate Reader (LPR) Cameras - 44,000 - - - 591-30-4613-0580 Mobile Data Center (MDC) Replacements - 33,351 - - - 591-30-4613-0585 Watchguard Upgrades 1,213 3,977 - - -
591-30-4613-0587 Enhanced Ballistic Protection Package - 18,302 - - - 591-30-4613-0588 Speed Display Trailer - 9,402 - - -
591-30-4613-0589 Portable Speed Display Signs - 7,849 - - - 591-30-4613-0590 In Car Video System - 59,651 - - -
591-30-4613-0592 NetMotion Upgrade - - 3,000 3,000 -
591-30-4613-0593 E-Citation Writers - - 60,000 74,927 - 591-30-4613-0594 Detective Car Replacement - - 15,000 14,956 - 591-30-4613-0595 Automated External Defibrilator (AED) - - - - 18,500 591-30-4613-0596 PD Records Management System - - - - 11,600 591-30-4613-0597 Speed Display Radar - - - - 12,200
591-30-4613-0598 Police Equipment Storage - - - - 10,000 591-30-4613-0599 PD Office Furniture Replacement - - - - 7,500 591-30-4613-0600 Crime Scene Laser Scanner - - - - 57,500 233-30-4613-0000 Six Tablets 12,737 - - - -
240-30-4613-0000 New Radio Equipment 92,927 - - - -
240-30-4613-0000 License Plate Reader (LPR) Cameras - 69,955 51,789 24,750 - 212-30-4613-0500 Detective Car Replacement - - 73,400 73,400 - Subtotal Police $ 126,228 $ 674,515 $ 203,189 $ 191,033 $ 117,300 2021-22
Capitalized Equipment Purchases
By Functional Category & Line Item

5/5/2022 11:23 AM
2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22
Capitalized Equipment Purchases
By Functional Category & Line Item
Fire Department
591-34-4613-0000 Fire Capitalized Equipment - 12,581 - - - 591-34-4613-0000 Defibrillator/Heart Monitor 35,059 17,666 - - - 591-34-4613-9300 Fire Capitalized Equipment-Vehicles 45,000 325,720 275,000 50,720 591-34-4613-0560 Units E91/RA91 Mobile Radios - 24,007 32,000 32,000 - 591-34-4613-0561 Handheld Radio Replacement - - - - 301,928 281-34-4613-0562 Medical Cart - - - - 20,999
Subtotal Fire $ 80,059 $ 54,254 $ 357,720 $ 307,000 $ 373,647 Parks & Public Works
Administration Division
591-40-4613-0000 Work Order System 4,800 - - -
Fleet Division
591-42-4613-0000 Building Maintenance Truck - - - - -
591-42-4613-0450 Small Engine Replacement - 1,404 - - 5,000 591-42-4613-0500 Truck Tire Changing/Balance Machine - 14,966 - - - Streets Division
591-48-4613-0000 Street Capitalized Equipment - - - - - Lacy Park Division
591-50-4613-0000 Park Capitalized Equipment - - - - -
Subtotal Parks & Public Works $ 4,800 $ 16,370 $ - $ - $ 5,000 Crowell Public Library
Administration Division
281-90-4613-0000 Library Computers - 36,117 - - -
591-90-4613-0555 Barth Room AV Upgrades - - - - 34,500
Subtotal Library $ - $ 36,117 $ - $ - $ 34,500
Total Capitalized Equipment Purchases $ 301,359 $ 817,335 $ 646,254 $ 583,028 $ 623,373 Capitalized Equipment Purchases -- Recap By Fund:

Fund 212 Air Quality District Fund - - 100,800 100,450 - Fund 233 COPS Fund 12,737 - - - -
Fund 240 Homeland Security Grant Fund 92,927 69,955 51,789 24,750 - Fund 281 Donations Fund - 36,117 - - 20,999
Fund 591 Capital Equipment Internal Service Fund 195,695 711,263 493,665 457,828 602,374 Totals By Fund $ 301,359 $ 817,335 $ 646,254 $ 583,028 $ 623,373

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&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Annual PC replacement Program 11-0550
FY 19-20
The City replaced 43 PC's in FY 2019-20, 22 in FY 20-21, and 25 in FY 21-22. To ensure staff productivity, and avoid costly equipment failures and cyber security issues a total of 23 PC's need to be replaced in FY 22-23. All of these will be desktop units. Attachment 1 to the staff report breaks down which PC's are due for replacement and/or require operating systems upgrades.
591 Capital Equipment 36,295
$ 36,295
36,545
0 0
0 0
0 $ 36,545
Systems are competitively bid based on current market conditions and availability.

Equipment/Other
36,295
$ 36,295
0 0
0 0
0 24,565
$ 24,565
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 97,405
$ 97,405
0 0
0 0
0 Finance

City of San Marino replacement schedule
The industry standard replacement cycle of each computer is 3-5 years based on operating system support and age of components run 8 hours a day. A 5 year cycle is selected to maximize the ROI of each device.Department FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Total PC's City Hall 17 1 4 7 4 33Police Department 12 3 3 2 4 24
Fire Department 3 0 1 4 5 13
Public Works 3 0 0 0 0 3
Library 4 13 15 7 4 43
Recreation 3 5 1 2 0 11
Lacy Park 1 0 1 1 0 3
Total 43 22 25 23 17 130
Estimated budget * $60,000 $35,505 $36,545 $36,295 $24,565 $192,910 Police Department MDC 7 0 0 0 0 7
Estimated budget (CIP Fund) $60,000 $0 $0 $0 $0 $60,000 Library Public PC's 36 0 0 0 0 36
Estimated budget (Donations Fund) $36,000 $0 $0 $0 $0 $47,340 Police Department Laptops 6 0 0 0 0 6
Estimated budget (COPS Fund) $12,745 $0 $0 $0 $0 $12,745 * Budget includes computer, licensing for Office, monitor replacement every 2 cycles, and installation

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&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Azure Active Directory connect for WatchGuard Support 11-NEW FY 22-23
Integrate the Police Department's WatchGuard system to Microsoft's integrated Azure cloud service, which is required for CJIS compliance. 591 Capital Equipment 9,400
$ 9,400
0 0
0 0
0 0
$ 0
Microsoft office is a fixed costs plus professional services and ongoing annual support / licensing from Microsoft Azure, which is included in the operating budget.

Software
9,400
$ 9,400
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 9,400
$ 9,400
0 0
0 0
0 Finance

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&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ City Hall Host Server Upgrade 11-NEW
FY 21-22
The City Hall host server manages City Hall department functions and was installed in 2015, reaching its eighth year of deployment this upcoming fiscal year.

Average server replacement age is 5-7 years, meaning that we have already exceeded the recommended time window for replacement. For optimal performance, it is recommended that the server be replaced in the upcoming fiscal year. 591 Capital Equipment 34,662
$ 34,662
0 0
0 0
0 0
$ 0
Supply chain issues and product availability may impact final cost. Cost includes 3 years of support and operating systems. There will be a one-time hard drive upgrade 3 years after purchase.

Equipment/Other
34,662
$ 34,662
0 0
0 0
0 0
$ 0
0 0
0 0
0 $ 0
0 0
0 0
0 4,500
$ 4,500
0 0
0 0
0 39,162
$ 39,162
0 0
0 0
0 Finance

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&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Office 2019 Upgrade 11-NEW
FY 22-23
Software compatibility across the City is critical for operations, as it will allow staff to work more efficiently. Transitioning staff off of the 2010 and 2013 versions of the software and on to a common platform will ensure the City's software is more up to date, as Microsoft Office will be discontinuing service on 2010 version soon. It is recommended to upgrade Microsoft Office software to 2019 for sixty-three (63) users.
591 Capital Equipment 12,569
$ 12,569
0 0
0 0
0 0
$ 0
Software
12,569
$ 12,569
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 12,569
$ 12,569
0 0
0 0
0 Finance

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&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Automated External Defibrillator (AED) 30-NEW
FY 22-23
The Police Department is proposing the purchase of 8 new Automated External Defibrillators (AED's) to have in each police department vehicle and inside the police station. Only patrol vehicles currently have AED's available for deployment on medical emergencies. All PD vehicles respond to calls where medical emergencies can take place. The purchase of additional AED's increase the chances of saving the life of a community member.
591 Capital Equipment 18,500
$ 18,500
0 0
0 0
0 $ 0
Acquisition refers to the cost to procure 8 AED's, AED patches to replace the expiring patches currently in circulation and a wall mount case for inside the police department. Cost of replacement pads will be $145.51 per unit ($2764.69) every five year, which is an operating expense.

Equipment/Other
18,500
$ 18,500
0 0
0 0
$ 0
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 18,500
$ 18,500
0 0
0 0
0 Police

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&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ PD Records Management System - Access to Legacy Data 30-NEW FY 22-23
The Police Department has used West Covina Service Group for records management for 19 years. However, WCSG will be ending live production of their records management system. In order to search and have access to legacy data stored within the system,the purchase of one physical server with MS Windows and SQL license is recommended.
591 Capital Equipment 11,600
$ 11,600
0 0
0 0
0 $ 0
WCSG is charging a one time fee of $8000 for the configuration and set-up of the server. Intelesys will charge $1787 for MS Windows Server Standard(required), $769 MS SQL Server Standard Edition(required), $179 MS SQL Server License(required) and labor of $768.

Equipment/Other
11,600
$ 11,600
0 0
0 0
0 0
$ 0
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 11,600
$ 11,600
0 0
0 0
0 Police

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&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Speed Display Radar 30-NEW
FY 19-20
Speed is the primary complaint raised by residents and a leading factor in traffic collisions. Traffic Safety is a Priority Initiative for the FY 22-23. The current radar trailer has been effective in reducing speeds. Adding an additional speed display radar will allow the police department to focus on multiple areas. A speed display radar can be towed to new spots each day increasing speed enforcement. 591 Capital Equipment 12,200
$ 12,200
0 0
0 0
0 $ 0
Acquisition covers the speed display radar, a two year warranty and graphics.

Annual estimated cost to maintain the asset is $200.00 per year, which is reflected in the operating budget
Equipment/Other
12,200
$ 12,200
0 0
0 0
0 0
$ 0
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 12,200
$ 12,200
0 0
0 0
0 Police

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&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Police Equipment Storage 30-NEW
FY 22-23
The department has no area to store or work on department equipment. The current location is the basement of the PD that has open rafters and is dusty. This area is not conducive to store equipment safely or for personnel to be in for long periods of time. The Police Department is proposing to purchase a storage container for equipment belonging to the police department and to provide a more appropriate workspace for range personnel.
591 Capital Equipment 10,000
$ 10,000
0 0
0 0
0 $ 0
Acquisition refers to the cost to procure and outfit a 20 foot storage container with the upgrades necessary for Police Department use. The storage unit will be outfitted with shelving and a work station.

Equipment/Other
10,000
$ 10,000
0 0
0 0
$ 0
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 10,000
$ 10,000
0 0
0 0
0 Police