I. The installation of security bars, grilles, or other similar decorative features in front of a door or window adjacent to a front yard or street side yard.
J. Wireless telecommunications facilities attached to the exterior façade of a building as permitted in subsections 23.03.09C and 23.05.02C of this chapter.
K. Wireless telecommunications facilities which house cellular antennas or panels on the roof of a building as permitted in subsections 23.03.09D and 23.05.02D of this chapter.
L. The installation of any new or replacement windows that are not in accordance with the “window replacement procedures and pre-approved window material list.” Only at the discretion of the Planning Commission can an application pending before the Planning Commission be referred to the DRC for further action. Otherwise, all applications which are pending review or have been reviewed by the Planning Commission shall continue to be submitted to the Planning Commission. An application shall be submitted to the DRC only after staff has determined that the application conforms to all applicable zoning standards of the City.
Applications requiring Planning Commission review due to conditional use permit or variance requirements determined by the zoning standards conformance review will be submitted to the Planning Commission for deisgn review in lieu of the DRC. The Planning Commission, at their discretion, may request an advisory review to be conducted by the DRC, for an application which is before the Planning Commission.
23.15.04.1: APPLICATIONS THAT CAN BE APPROVED BY THE COMMUNITY DEVELOPMENT DIRECTOR:
A. Following submission of plans, payment of a processing fee, and without neighborhood notification, the Community Development Director or his/her designee is hereby authorized to review and approve, if he/she so chooses, the following items, subject to the standard of review in section 23.15.08 of this article:
1. Front door replacements (except from a single to a double door)
2. Garage door replacements.
3. Minor window modifications.
4. Installation of new light fixtures.
5. Minor modifications to wrought iron work (balconies, gates).
6. Installation or modification of commercial awnings.
7. Installation or modification of new commercial pedestrian door(s).
An applicant can appeal to the DRC a denial by the Community Development Director of an application for approval under this subsection.
B. The Community Development Director, without payment of a processing fee or neighborhood notification, may approve a minor field change, subject to the criteria provided in section 23.15.08 of this article. Upon payment of an appeal fee the applicant
may appeal denial of a minor field change to the body that approved the project for which the minor field change is being requested.
23.15.05: PROCESSING OF APPLICATION:
A. Application: Any person requesting design review shall file an application with the Secretary of the DRC or Planning Commission, as appropriate.
B. Preliminary Consultation: Upon receipt of a complete application the Director or his/her designee shall meet with the applicant or the applicant's representative to explain to the applicant the applicable design guidelines, findings, and procedures that will apply to the project, and to informally discuss compliance of the project with the design guidelines and applicable regulations. None of the Director's comments or suggestions shall constitute an actual or implied approval of the application.
C. Public Hearing: Following the preliminary consultation, the City shall set the matter for public hearing before the Design Review Committee or Planning Commission and the applications shall be processed as provided in this article. Applications set for public hearing shall address the basic design of the project, compatibility with surroundings including massing, proportion, siting on the parcel, compliance with applicable design guidelines and other requirements provided in this article.
D. Design Review Approval: All applications for design review approval shall be reviewed in the first instance by the Design Review Committee excepting applications subject to design review under subsection 23.15.03B of this article, which shall be reviewed in the first instance by the Planning Commission.
23.15.06: NOTICE:
A. Notice Of Date And Time Of DRC Consideration: Written notice of the date and time the DRC shall consider an application shall be given to the owners and occupants of all properties within the neighborhood.
B. Applications To Add Square Footage: Ten (10) days' written notice is required for any application which adds square footage to a residential or commercial structure.
C. Applications For New Or Replacement Structures: Ten (10) days' written notice is required for a new or replacement residential or commercial structure.
D. All Other Applications: Three (3) days' written notice is required for all other applications subject to design review.
E. Notice Of Continued Hearing: Notice of a continued hearing shall be provided in the same manner notice was provided for the original hearing.
F. Applicant Responsibility: The applicant shall be responsible for providing stamped envelopes with the name and addresses of owners of record and current residents within
the neighborhood for all meetings. The failure on the part of any person to receive or to give due and careful consideration to any such published or mailed notice shall not affect the validity of the proceedings; provided that such publication and mailing have been done in good faith.
G. On Site Notification: For new or replacement residential structures, a sign shall be posted, at least ten (10) days before the public hearing held by the Design Review Committee or Planning Commission, in the following manner:
1. For corner lots, signs shall be posted on each street frontage.
2. The sign(s) shall be located in a conspicuous place on the property abutting a street not more than ten feet (10') inside the property line, but no closer than five feet (5') to a property line.
3. The Community Development Director may approve deviations to these requirements in order to meet the intent of these noticing provisions.
4. Each sign shall comply with the following:
a. The sign shall be twelve (12) square feet in sign area, generally measuring three feet by four feet (3' x 4').
b. The sign shall not exceed five feet (5') in height from the ground level; provided that if the property is surrounded by fences, walls, or hedges at or near the street property line, additional height may be provided as necessary to ensure visibility of the sign from the public right of way.
c. The sign shall not be illuminated.
d. The sign shall include all of the factual information about the pending application including, but not limited to, the date and location of the meeting, address of the property, the case number, and a description of the project. e. The size, style, and color of the sign's lettering shall be the specifications approved by the director of planning and building.
f. Support elements for the sign shall be made of four inch by four inch (4" x 4") wood posts.
g. A building permit shall not be required for the posting of a sign installed in compliance with this subsection G.
h. The sign shall remain in place until the expiration of the appeal period following a decision by the review authority. If the application has been appealed or called for review, the sign shall remain in place with the new hearing date noted until the final decision is rendered. The sign shall be removed within ten (10) days of either the appeal period or the final decision, whichever applies. i. The applicant shall submit to the Community Development Director an affidavit verifying that the sign was posted on the subject site in a timely manner in compliance with this subsection G.
j. Failure to post the sign, to include the required information, or to comply with applicable placement or graphic standards or requirements may result in the delay of the required public hearing.
k. To ensure consistency in appearance and information on the sign, the sign will be provided by the City and given to the applicant. The applicant would then staple or nail the sign to the plywood or posts.
23.15.07: PUBLIC HEARING GENERALLY:
A public hearing shall be held before the DRC or the Planning Commission at the time and place for which notice has been given. Any such hearing may be continued or adjourned to a later date if, prior to such continuation or adjournment, the DRC chairman or Planning Commission chairman presiding announces the time, place, and date to which it will be continued or adjourned.
The DRC or Planning Commission may establish its own rules for the conduct of such hearings.
A summary of all pertinent testimony offered at a public hearing, together with the names and addresses of all persons testifying thereat, shall be recorded and made a part of the permanent files of the application.
23.15.08: DECISION OF THE DRC OR PLANNING COMMISSION:
Within thirty (30) days after the conclusion of the public hearing upon an application for design review, the DRC or Planning Commission shall render its decision either for the granting thereof, with or without conditions, or for the denial thereof, which decision shall recite the findings of fact upon which the decision is based. The failure of the DRC or Planning Commission to render its decision within thirty (30) days after the conclusion of the hearing shall be deemed to constitute a denial of it unless, by common consent, the DRC or Planning Commission and the applicant agree to extend such time limit.
23.15.09: STANDARD OF REVIEW:
The DRC or Planning Commission shall consider the durability, quality and cost of construction materials when raised as an issue by the applicant. The DRC or Planning Commission shall consider all applications for design review and may deny, with or without conditions, or approve any case in general accord with the following principles and standards as determined by the DRC or Planning Commission based on findings and conclusions drawn from information and evidence presented at a public hearing:
A. The DRC shall approve the application if it finds all of the following to be true:
1. That the proposed structure is compatible with the neighborhood, and
2. That the proposed structure is designed and will be developed in a manner which balances the reasonable expectation of privacy of persons residing on contiguous properties with the reasonable expectations of the applicants to develop their property within the restrictions of this code,
3. In the case of a building addition, the proposal is compatible with the existing building which includes the rooflines,
4. That the colors and materials are consistent and match the existing building or structure.
B. The design review process may not require a reduction of the maximum lot coverage allowed by sections 23.02.10, 23.02.11, and 23.02.12 of this chapter.
C. Any building permit resulting from design review approval of plans and specifications required in section 23.15.12 of this article must be obtained within one year of the approval.
All construction must take place in conformance with the approved plans and specifications. A design review application which is not used within one year after the granting of such application, becomes null and void and of no effect; except, that the DRC or Planning Commission may extend the expiration date of any design review application for a period of one year.
23.15.10: APPEAL OF DESIGN REVIEW COMMITTEE DECISIONS:
A. The applicant or any person who is dissatisfied with the action of the Design Review Committee may, within the fifteen (15) day period prior to the effective date of such action, file an appeal application with the Community Development Director. The completed form shall specify the basis for the appeal.
B. Any person filing an appeal with the Director shall concurrently deposit with the Director a sum determined by City Council resolution to cover the cost of appeal.
C. The Planning Commission shall hear any and all appeals and matters referred to the Planning Commission "de novo" and shall be provided a summary from staff of the issues discussed before the DRC.
D. The Planning Commission shall consider the matter pursuant to the same notice, procedure and standards of review applicable to proceedings before the DRC.
23.15.11: APPEAL OF PLANNING COMMISSION DECISIONS:
A. The applicant or any person who is dissatisfied with the action of the Planning Commission on an application for design review may, within the fifteen (15) day period prior to the effective date of action, file an appeal application with the City Clerk. The completed form shall specify the basis for the appeal.
B. Any person filing an appeal with the City Clerk shall concurrently deposit with the City Clerk a sum determined by City Council resolution to cover the cost of appeal.
C. The City Council shall consider whether to review a Planning Commission decision if one (1) Councilmember files a Council review request with the City Clerk within the fifteen (15) day period prior to the effective date of decision, in which case, the fifteen (15) day appeal period provided by subdivision A of this Section 23.15.10 shall be extended for such limited purpose to allow the City Council to determine whether to appeal the decision at the next regular meeting of the Council following such decision of the Planning Commission. Bias shall not be presumed or inferred due to a request for review.
D. Upon receipt of notice of the appeal (or itself appealing a decision of the Planning Commission), the Council shall either:
1. Affirm the action of the Planning Commission; or
2. Require a summary of all evidence upon which the Planning Commission made its decision; after receiving such evidence, the Council shall take such action based on standards contained in section 23.15.08 of this article as, in its opinion, is indicated by such evidence alone; or
3. Refer the matter back to the Planning Commission, with or without instructions for further proceedings; or
4. Instruct the City Clerk to set the matter for hearing within seventy-five (75) days before itself unless the applicant and all appellants consent to a later date. At such hearing, it shall hear and decide the case de novo. Such hearing shall be conducted in the manner and with the notice herein prescribed for the Planning Commission.
E. Appeal Procedure: Each and every reference in this Article to the Planning Commission or Design Review Committee shall be deemed to mean Council during the conduct of any appeal hearing.
F. Decision Suspended: Until the appeal has been concluded, and the Council has rendered its decision thereon, the decision of the Planning Commission shall be suspended, and no rights shall accrue thereunder. After the decision of the Council on such appeal, the decision of the Council shall supersede the decision of the Planning Commission.
G. Finality Of Decisions Regarding Appeals: The decision of the Council, upon an appeal from an action of the Planning Commission, is final and conclusive as to all things involved in the matter. In the event of a tie vote by the City Council, the decision of the Planning Commission is final.
H. Resubmittal: In the event the Planning Commission or City Council takes final action to deny an application or request, such application or request cannot be resubmitted within one (1) year, unless the denial specifically is made without prejudice to the applicant's right to file another application within one (1) year.
23.15.12: EFFECTIVE DATE OF A DESIGN REVIEW APPLICATION:
An order by the DRC or the Planning Commission granting, denying, or modifying a design review application shall become effective fifteen (15) days after such decision, provided no appeal has been filed as set forth in sections 23.15.09 and 23.15.10 of this article.
23.15.13: DOCUMENTATION REQUIRED FOR REVIEW:
Documentation required for design review submittal:
A. All requests which increase the square footage of a building shall submit a complete set of plans with basic size information and a narrative description of work proposed and also including, but not limited to, the following list. After initial review by city staff, eight (8) sets of plans are required in order to continue the design review process.
1. A plot plan with applicable dimensions and setbacks drawn at a one-eighth inch (1/8”) scale. The plot plan should also show the location of air conditioning condensers, established trees, driveways, walkways, all walls, fences, gates, pilasters, and all impervious coverage within the front yard.
2. A roof plan depicting ridgelines, slope, material and skylights.
3. A floor plan at a one-fourth inch (1/4”) scale, showing walls to be removed and added.
All rooms shall be labeled and dimensioned. All new doors and windows shall be reference to a separate schedule.
4. Elevations of all sides of the building identifying each side as north, south, east, and west, at a one-fourth inch (1/4”) scale. The drawings shall illustrate new, existing and removed features. All proposed materials shall be referenced on the elevations. The plate height and building height should also be depicted. Proposals which alter the side of a building shall illustrate the thirty degree (30○) structural encroachment line.
5. All significant architectural details of the exterior that are important to the design shall be illustrated. These may be, but are not limited to, eave details, window details, column details, molding details, rafter details, and masonry details.
6. Final specifications as to the following items and materials shall be provided: roofing materials, the range of all exterior finish colors, all exterior siding and paving materials.
7. Requests for a new residence shall include a detailed landscape plan, color and material samples, a street elevation showing the profiles of the proposed residence and each residence adjoining the side yards of the proposed residence, and the location of the datum plane with appropriate topographical elevations. A new second story addition over an existing one-story house shall provide a landscape plan to address privacy.
8. All requests for the construction of multiple story buildings or for a second story addition to a building shall submit an isometric or perspective drawing of the entire structure illustrating the proposed addition from a "bird's eye view".
B. Requests for replacement of roofs shall submit eight (8) copies of the manufacturer's brochure for the specific material with colors identified. A list of properties where the material has been applied within the general vicinity of San Marino shall also be submitted.
C. Requests for new walls, gates, fences, and pilasters which are subject to design review shall submit eight (8) sets of a plot plan showing the location of all existing and proposed walls, fences, gates or pilasters and describe the materials to be used in their construction. Also show the location of all established trees relative to the proposal. Eight (8) sets of an elevation of the wall, fence, gate and pilaster are required depicting design and the maximum height.
D. Requests for new or modified commercial signage shall submit eight (8) sets of a plot plan showing the locations of all signs. An elevation of the building with the proposed sign shall be submitted. Also required are eight (8) sets of a detailed drawing of the proposed sign depicting materials, copy, color, illumination, design, square footage and surface area.
E. Requests for front yard paving shall submit eight (8) sets of a plot plan with applicable dimensions illustrating all impervious coverage and detail of landscaping of the front yard
area. Plans shall provide calculations of the amount of impervious coverage and the materials and colors of the proposed hardscape.
F. Requests for security bars, grilles or similar decorative features shall submit eight (8) sets of all elevations illustrating the proposed request with details of all new features.
G. Requests for demolition of any residential or commercial structure at least fifty (50) years or older shall submit a report detailing the structure(s) historical significance, architectural design, and ownership history, which shall be prepared by a qualified preservation professional. The Community Development Director, in his or her sole discretion, may require such a report for any request related to the demolition of any residential or commercial structure forty nine (49) years or less.
H. For all submittals a statement signed under penalty of perjury describing all attempts to notify the property owners in the legal neighborhood of the pending application.
23.15.14: APPLICATION OF REQUIREMENTS:
Whenever the requirements of this article are in conflict with any requirements in this chapter, the more restrictive requirements shall apply.
23.15.15: FEE STRUCTURE:
A. Design Review Fee: Design review fees shall be established by Council resolution.
B. Penalty Fee: In the event that construction which is inconsistent with a design review approval is performed, any application for a modification to the previously approved plans shall be accompanied by a penalty fee, in addition to the application fee provided in subsection A of this section. The same procedures for processing amendments to conditional use permits and variances for unauthorized construction as provided in subsection 23.07.01B2 of this chapter shall apply to modifications of previously approved plans subject to the design review process, except that the initial hearing shall be before the DRC, if the DRC approved the initial plans, with the right of appeal to the Planning Commission. The penalty fee shall be in the same amount as provided for conditional use permits and variances in subsection 23.07.01B2 of this chapter. Payment of the penalty shall not preclude the City from disapproving an amendment and requiring the applicant to bring the construction into conformity with the previously approved plans.
23.15.16: STANDARD OF REVIEW FOR APPLICATIONS NOT SUBJECT TO DESIGN REVIEW:
All applications for building permits which do not fall within the categories requiring design review, in section 23.15.03 of this article, shall be approved by the Community Development Director or his/her designee if it is found that the colors and materials are consistent and match the existing building or structure.
23.15.17: APPEAL OF DECISIONS FOR APPLICATIONS NOT SUBJECT TO DESIGN REVIEW:
Any person may appeal the decision of the Community Development Director or his/her designee to the DRC fifteen (15) days after the final action by the Community Development Director or his/her designee. The DRC shall hear any and all appeals and matters referred to the DRC "de novo" and shall be provided a summary from staff of the issues discussed before the Community Development Director or his/her designee. The DRC shall consider the matter pursuant to the notice procedure and standards of review applicable to proceedings required for design review.
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Efficient, Responsive, and Effective City Services
• Safe Community
• Well-Maintained Infrastructure
• Fiscally Responsible and Transparent City Government
BACKGROUND
The U.S. Department of Homeland Security provides funding to state and local governments through the State Homeland Security Program (SHSP). In past years, the City has received several such grants to fund equipment and training for the City’s Police and Fire Departments. The SHSP is administered locally by the County of Los Angeles, whose approval authority determines how much each city will receive and what may be purchased with the grant funds. The funds are distributed after the City executes a formal Subrecipient Agreement (SRA) with the County, completes the authorized purchases or training, and submits a claim for reimbursement.
DISCUSSION
The County of Los Angeles Board of Supervisors has accepted the 2020 State Homeland Security Program (SHSP) selection for the Los Angeles County Operational Area and received requisite State approvals to proceed with the allocation of funds to program recipients. In order to facilitate this effort, the County of Los Angeles requires an SRA with the City of San Marino, which outlines the requirements of the grant and provides guidelines for SHSP reimbursement of eligible expenses related to a command post trailer. The SRA was approved at the September 14, 2022 City Council meeting and awarded the City $67,518 to cover the majority of the costs associated TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: John N. Incontro, Police Chief
Timothy Tebbetts, Police Commander
Mark Siegfried, Accounting Manager/Controller
DATE: October 12, 2022
SUBJECT: APPROVAL OF PURCHASE OF COMMAND POST TRAILER
USING 2020 STATE HOMELAND SECURITY PROGRAM GRANT
FUNDS AND COPS FUNDS
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
with the purchase of a command post trailer. The remaining costs would come from Citizens’ Option for Public Safety (COPS) program funds to add radio communications and dispatch capabilities. COPS funds must be used exclusively to fund frontline municipal police services in accordance with written requests submitted by the Chief of Police and must supplement existing services.
The department solicited bids for the command post trailer and three vendors’ submitted proposals. Below is a summary of the bids that were received:
Staff is recommending Nappi Fabrication Designs, this vendor stated the trailer can be built in early January 2023 which is within the grant’s performance period that ends February 28, 2023.
Additionally, Nappi Fabrication Designs has also provided custom command post trailers for other local cities such as Vernon, Monterey Park, Laguna Beach, and Fullerton. The lowest bidder, Garrett Custom Trailers, was not selected as the vendor stated the trailer would take 8-10 months to complete, which is beyond the grant’s performance period.
FISCAL IMPACT & PROCUREMENT REVIEW
The City Council approved the purchase of the command post trailer during the September 14, 2022 City Council meeting, appropriating $67,518 to account 240-30-4613-0000 (Capitalized Equipment). The Police Department is requesting a budget appropriation of $30,000 from the COPS fund to account 233-30-4613-0000 to complete the project. There will be no impact to the General Fund as this is a reimbursement grant through the 2020 SHSP grant and COPS funding. Below is the breakdown of the project:
The Finance Director has reviewed this report and determined this is in accordance with S.M.C.C.
02.06.05.B.5. to award the contract to Nappi Fabrication Designs.
LEGAL REVIEW
The City Attorney has reviewed and approved the staff report as to legal form.
Vendor
Command Post
Proposals
Garrett Custom Trailers $ 66,748.21
Nappi Fabrication Designs $ 78,457.65
TPD Trailers, Inc. $ 160,032.24
Command Post Trailer $ 78,457.65
Radio Installation and IT Needs $ 19,060.35
$ 97,518.00
RECOMMENDATION
Staff recommends that the Council authorize the purchase of a command post trailer from Nappi Fabrication Designs using State of California 2020 Homeland Security Grant Program Funds in an amount not to exceed $67,518, and appropriate an additional $30,000 of COPS funds in the fiscal year ended June 30, 2023 to cover radio installation and other Information Technology needs. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the purchase of a command post trailer from Nappi Fabrication Designs using State of California 2020 Homeland Security Grant Program Funds in an amount not to exceed $67,518, and appropriate an additional $30,000 of COPS funds to account 233-30-4613- 0000 (Capitalized Equipment).”
ATTACHMENTS
1. State Homeland Security Program (SHSP) Subrecipient Agreement Grant Year 2020
2. Nappi Fabrication Designs estimate
Nappi Fabrication Designs
1291 N. Patt Street
Anaheim, CA 92801
[email protected]
www.UltraHaulers.om
Estimate
ADDRESS
Sgt. Kenric Wu
City of San Marino
ESTIMATE # 3048
DATE 02/23/2022
ACTIVITY QTY RATE AMOUNT
Enclosed Trailer
102 x 24' with 8' headroom tandem 7000#
electric brake axles
1 22,898.00 22,898.00T
Standard Features
Standard features include
(Lifetime warranty on the frame and chassis as
long as it's used for the intended purpose the
whole time)
All tube chassis
Ramp door with spring assist and stainless twist
lock latches and triple grease hinges
32 x 80 side entry door
1 Pc. seamless roof coil
3/4 plywood floor
Tandem axles with leaf spring suspension 2 with
brakes
235/80/16 radial trailer tires on grey wheels
A frame coupler 2-5/16
Dual safety chains with big hooks and spring
latch
2000# post tongue jack
Foam core insulated
3M bonded smooth side .040 white exterior
New 3" trim with radius bottom and fender drop
outs
1 0.00 0.00
Baggage Door
2 doors for access to front storage compartment
from outside
2 685.00 1,370.00T
Parts
Safety lighting on all corners to flash and strobe
and alternate
8 195.00 1,560.00T
Parts
Commercial Slipper spring suspension package
1 175.00 175.00T
Spare Tire
To match
1 365.00 365.00T
Parts 4 95.00 380.00T
ACTIVITY QTY RATE AMOUNT
Master track 14 ply truck tires (upgrade from 12
ply)
Parts
Awning elec. push button control 20'
1 5,350.00 5,350.00T
Parts
Tongue jack 3000# Elec. 3500#
1 511.00 511.00T
Coin Flooring
Coin Flooring, Black complete floor and ramp
30 72.00 2,160.00T
Water System
Includes 40 gallon tank fill feed and demand RV
pump
1 880.00 880.00T
Cabinet Upper
Overhead cabinet approximately 16" tall face 12"
deep and 8' long melamine doors and slam
latches
3 1,150.00 3,450.00T
Cabinet Base
Cabinet Base approximately 40" tall x 96" long
24 deep with melamine doors and slam latches
and aluminum surface counter top
1 1,845.00 1,845.00T
Work bench
L shaped work table in both rooms
approximately 8' x 8'
2 1,225.00 2,450.00T
Paneling
White aluminum panels (Interior walls and
ceiling) selected areas to be dry erase surface
20 250.00 5,000.00T
Bathroom
Bathroom includes 32 x 32 enclosure with the
sink outside the enclosure also with Holding tank
porcelin bowl toilet
1 4,500.00 4,500.00T
Parts
Divider wall with swinging door
1 2,000.00 2,000.00T
12V Battery (DC24MF)
12V Battery, 24M, DC, 75AH, 140RC, 915MCA
1T
Battery Box, Snap-Top 12V
Battery Box
1T
Power Converter 60 Amp
Power Converter
1 345.65 345.65T
Parts
Gas Generator 5500KW in a sealed and
insulated compartment
1 8,465.00 8,465.00T
110V System
110V System includes 4 outlets panel and power
inlet 30A with 70Amp panel 4-4' LED 110V lights
1 1,775.00 1,775.00T
Parts
Refrigerator under counter 110v style NO freezer
1 1,450.00 1,450.00T
Parts
Internet hot spot (TBD)
1 0.00 0.00T
Fuel System
40 gallon ECI tank with the fill on the driver side
includes fill feed gauge
1 1,550.00 1,550.00T
ACTIVITY QTY RATE AMOUNT
A/C Dometic Brisk 13.5k
Brisk 13.5k Heat pump and Cooling Unit, White
1 1,625.00 1,625.00T
A/C Ceiling Assembly 13.5k, Single Zone, White
Air Distribution Box, Ceiling Assembly, White
1 T
Parts
Custom rack to hold street signs with safety
security strap
1 465.00 465.00T
Parts
11" light bar inrecessed bucket Pit side at entry
door height
2 325.00 650.00T
Parts
11" light bar in recessed bucket driver side at
entry door height
2 325.00 650.00T
Parts
11" light bar in recessed bucket driver side at
entry door height
2 325.00 650.00T
Parts
Add 4 to equal 6 Interior lights Peterson flush in
the 45 upper angles
4 165.00 660.00T
Parts
Entry door step
1 310.00 310.00T
Parts
E-Track on the both side walls front to back high
and low for securing traffic cones and other
things (Ft.)
60 16.50 990.00T
Parts
Roof mounted light pole power up and down real
price TBD
1 3,978.00 3,978.00T
Typical pay schedule
Standard pay schedule is 50% initial deposit,
25% of balance when all welding is complete,
and balance due when you love your new Ultra
Hauler
Nappi Fabrication Designs
Bank of the West
4501 E. La Palma Ave.
Anaheim Hills CA 92807
Acct 041880576
Routing 121100782
1 0.00 0.00T
Services
Please allow for any applicable Tax license and
registration fees
1 0.00 0.00
SUBTOTAL 78,457.65
TAX (0%) 0.00
TOTAL $78,457.65
Accepted By Accepted Date
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Efficient, Responsive, and Effective City Services
• Safe Community
BACKGROUND
The California Emergency Services Act (CESA), located under Title 2 Division 1 Chapter 7 Article 10 § 8610, provides for the plans, powers, rules, and regulations for dealing with local emergencies. According to the National Incident Management System (NIMS), jurisdictions should develop an Emergency Operations Plan (EOP) that defines the scope of preparedness and incident management activities necessary specific to their jurisdiction. The EOP should also describe organizational structures, roles and responsibilities, policies, and protocols for providing emergency support. The EOP facilitates response and short-term recovery activities (which set the stage for successful long-term recovery). The EOP should drive decisions on long-term prevention and mitigation efforts directed at specific hazards and flexible enough for use in all emergencies. EOPs should also include pre-incident and post-incident public awareness, education, and communications plans and protocols. These plans provide for the effective mobilization of all of the resources within the City, both public and private.
In July 2016, the San Marino Fire Department contracted with a professional emergency planner to update the City’s EOP, the Local Hazard Mitigation Plan, and the operational manual for the City’s Emergency Operations Center (EOC). The final draft of the City’s EOP was submitted and received City Council approval in October 2017.
San Marino Fire Department staff initiated revisions of the 2017 EOP in 2021. The revised EOP was submitted to the State of California, Office of Emergency Services in April of 2022.
Unfortunately, the State no longer conducts reviews of plans developed for cities. Although no statutory EOP review exists at the County level, the draft 2022 EOP was submitted to the Los Angeles County Office of Emergency Management in June 2022 for their review. The County’s TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: M. D. Rueda, Fire Chief
DATE: October 12, 2022
SUBJECT: APPROVAL OF RESOLUTION NO. R-22-37 ADOPTING THE 2022
CITY OF SAN MARINO EMERGENCY OPERATIONS PLAN
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
response was that the plan is “very comprehensive and addresses a wide range of hazard threats and does a really good job of describing the specifics and uniqueness of the City.”
DISCUSSION
The San Marino Emergency Operations Plan addresses the City of San Marino’s planned response to extraordinary emergency situations associated with natural disasters, technological incidents, and national security emergencies. This plan is a preparedness document, designed to be read, understood, and exercised prior to an emergency. It further describes the role of the City of San Marino as part of the California Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS).
This EOP was written in accordance with the guidelines set forth under the State’s Standardized Emergency Management System (SEMS), the Governor’s Executive Order S-2-05 regarding integration of the National Incident Management System (NIMS), and FEMA’s Comprehensive Preparedness Guide (CPG) 101 Version 2.0 dated November 2010.
All San Marino City Departments have an assigned role in implementation of the City EOP. The San Marino Fire Chief and the City’s executive team are responsible for ensuring the preparation and maintenance of standard operating procedures (SOPs), emergency operating procedures, resource lists, and checklists that detail how each of their assigned responsibilities are performed.
Such SOP’s and emergency operating procedures should include the specific emergency authorities that City officials and their successors may assume during emergency situations. The City’s EOP is designed to be flexible enough to be used in all emergencies and facilitate response and short-term recovery activities.
Activation of the City’s Emergency Plan occurs on the order of the City Manager of San Marino as the Director of Emergency Services. According to the City’s Municipal Code, Section §04.03.03, the Director of Emergency Services shall designate the Fire Chief, Police Chief, or Parks and Public Works Director to take that office in the event the Director is unavailable to attend meetings and otherwise perform his/her duties during an emergency.
The following key elements provide the framework for successful implementation of this plan.
Planning Assumptions:
• The City of San Marino is primarily responsible for emergency actions and will commit all available resources to save lives, minimize injury to person, and minimize damage to property.
• The City of San Marino will utilize SEMS/NIMS in emergency response operations. • The City Manager who is the Director of Emergency Services will coordinate the City's disaster response in conformance with its Emergency Services Ordinance. • The City of San Marino will participate in the Los Angeles County Operational Area. • The resources of the City of San Marino will be made available to local agencies and citizens to cope with disasters affecting the impacted area. • The City will commit its resources to a reasonable degree before requesting mutual aid assistance.
• Mutual aid assistance will be requested when disaster relief requirements exceed the City's ability to meet them.
Emergency Planning Goals:
• Provide effective life-safety measures and reduce property loss • Provide for the rapid resumption of impacted businesses and community services. • Provide accurate documentation and records required for cost recovery efforts.
Organization of the Emergency Operations Plan:
1. Part One - Basic Plan. This section includes overall organizational and operational concepts relative to response and recovery, an overview of potential hazards, as well as emergency organization functions. The intended audience is the Management Section and Policy Group
2. Part Two – Emergency Organization Functions. This section includes a description of the emergency response organization, emergency action checklists, SOP’s, and Supporting Documentation. The intended audience is the City’s Emergency Response Organization.
3. Part Three – Appendix. This section includes “Restricted Use Documents” including alert and warning procedures, a list of critical facilities, and important contact information.
Due to its restrictive nature, Part Three of the EOP is not available for public distribution.
The intended audience is EOC Staff.
4. Part Four – Annexes. This section includes Emergency Operations Plan annexes that have been developed to provide additional guidance and direction to ensure an effective response, given new and emerging technologies not specifically covered in the EOP.
The San Marino Municipal Code, Chapter 4, Article 2 codifies the creation of a San Marino Disaster Council for the purpose of developing and recommending for adoption by the City Council, mutual aid plans and agreements and the City’s Emergency Operations Plan. The Disaster Council consists of the Director of Emergency Services (City Manager) as the chair, two members of the City Council appointed by the Mayor, a representative from the City’s Fire Department (Fire Chief Rueda), and a representative from the Police Department (Police Chief Incontro) that were appointed by the City Manager. On September 16, 2022 the Disaster Council convened to review the revised EOP. Pursuant to San Marino Municipal Code Section 04.02.02, the Disaster Council recommends that the EOP be forwarded to the City Council for review, and recommends that the City Council approve Resolution No. R-22-37 adopting the 2022 Emergency Operations Plan.
FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact and procurement review is not applicable.
LEGAL REVIEW
The City Attorney’s office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends the Council approve Resolution No. R-22-37 adopting the 2022 City of San Marino Emergency Operations Plan. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Resolution No. R-22-37 adopting the 2022 City of San Marino Emergency Operations Plan.”
ATTACHMENTS
1. Resolution No. R-22-37
2. Draft 2022 Emergency Operations Plan
RESOLUTION NO. R-22-37
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN MARINO, CALIFORNIA, ADOPTING THE 2022
CITY OF SAN MARINO EMERGENCY OPERATIONS
PLAN
WHEREAS, the City of San Marino recognizes its responsibility to provide a planned response to emergencies associated with natural or man-made disasters and technological incidents, and to protect the safety and welfare of the residents, employees, and visitors in the City of San Marino and assuring the overall well-being of the population; WHEREAS, the California Emergency Services Act §8610 provides authority for local governments to establish disaster councils by ordinance to develop plans for meeting any condition constituting a local emergency or state of emergency, including, but not limited to, earthquakes, natural or manmade disasters specific to that jurisdiction, or state of war emergency; and those plans shall provide for the effective mobilization of all the resources within the political subdivision, both public and private;
WHEREAS, the San Marino Municipal Code §04.02.01 and §04.02.03 establishes a San Marino Disaster Council and confers responsibility to the disaster council for the development of the city’s emergency operations plan;
WHEREAS, an emergency operations plan was submitted to the City Council for approval and was adopted on October 11, 2017;
WHEREAS, the Fire Chief and his staff have reviewed and updated the emergency operations plan consistent with the San Marino Municipal Code and current standards in emergency management and submitted the updated plan to the San Marino Disaster Council for approval; and
WHEREAS, the San Marino Disaster Council convened on September 16, 2022 to review the updated emergency operations plan and recommends its adoption by the City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:
SECTION 1. The City accepts and adopts the 2022 Emergency Operations Plan as the official emergency plan for the City of San Marino.
SECTION 2. The emergency operations plan will be reviewed, revised, and repromulgated every five years or whenever substantial changes occur.
SECTION 3. Changes to the annexes and appendices, and non-substantive changes to the basic plan, may be made without formal City Council approval.
SECTION 4. The emergency operations plan will take effect immediately upon adoption
CITY OF SAN MARINO RESOLUTION NO. R-22-37
PAGE 2 OF 3
by the City Council.
PASSED, APPROVED, AND ADOPTED, at a Regular Meeting of the City Council of the City of San Marino, California, on this 12th day of October, 2022. ______________________________________
SUSAN JAKUBOWSKI, MAYOR
ATTEST:
__________________________________
CHRISTINA BAKER, CITY CLERK
CITY OF SAN MARINO RESOLUTION NO. R-22-37
PAGE 3 OF 3
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SAN MARINO )
I, Christina Baker, City Clerk of the City of San Marino, California, hereby certify that Resolution No R-22-37 was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 12th day of October, 2022, and that the same was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
CHRISTINA BAKER, CITY CLERK
CITY OF SAN MARINO
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Part I
The Basic Plan
Introduction ....................................................................................................................................................... 1 Foreword ....................................................................................................................................................... 1 Assumptions.................................................................................................................................................. 1 Emergency Management Goals................................................................................................................. 2 Organization of the Emergency Operations Plan ................................................................................. 2 Activation of the Emergency Operations Plan ...................................................................................... 2 Training, Exercising and Maintenance of the Emergency Operations Plan ..................................... 2 Approval and Promulgation ....................................................................................................................... 3 Acknowledgements...................................................................................................................................... 3 Record of Revisions..................................................................................................................................... 3 Part One – The Basic Plan.............................................................................................................................. 7 The Basic Plan ............................................................................................................................................... 7 Purpose ........................................................................................................................................................... 7 Scope............................................................................................................................................................... 7 The Objectives of the Plan......................................................................................................................... 8 Continuity of Government............................................................................................................................. 9 Purpose ........................................................................................................................................................... 9 Responsibilities.............................................................................................................................................. 9 Preservation of Local Government.......................................................................................................... 9 Lines of Succession for Officials Charged with Discharging Emergency Responsibilities......... 10 San Marino Municipal Code Sections Relating to Succession of Officers.................................... 10 § 04.03.03: Succession........................................................................................................................... 10 § 04.04.01: Continuation of Government; Council ....................................................................... 11 § 04.04.02: Continuation of Government; Departments............................................................. 11 Temporary Council Meeting Location and Alternate City Government Location.................... 11 Preservation of Vital Records................................................................................................................. 11 Records and Information Management Policy, Electronic Communications and Retention Schedule ...................................................................................................................................................... 12 The Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS)................................................................................................................................................ 13 What is SEMS? ........................................................................................................................................... 13 Purpose of SEMS ....................................................................................................................................... 13 Organizational Response Levels and Activation Requirements...................................................... 13 Field Response Level............................................................................................................................. 14 Local Government Level...................................................................................................................... 14 Operational Area................................................................................................................................... 14
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Regional ................................................................................................................................................... 15 State.......................................................................................................................................................... 15 California Mutual Aid Administrative Regions................................................................................ 16 What is NIMS and the National Response Framework (NRF)....................................................... 16 Features Common to all Organizations and Response Levels........................................................ 17 Essential Management Functions........................................................................................................ 17 Management by Objectives................................................................................................................. 17 Action Planning ...................................................................................................................................... 17 Organizational Flexibility – Modular Organization ........................................................................ 18 Organizational Unity and Hierarchy of Command or Management.......................................... 18 Span of Control ..................................................................................................................................... 18 Personnel Accountability ..................................................................................................................... 18 Common Terminology......................................................................................................................... 19 Resource Management......................................................................................................................... 19 Integrated Communications ................................................................................................................ 19 Mutual Aid................................................................................................................................................... 19 What is Mutual Aid?.............................................................................................................................. 19 Mutual Aid Systems............................................................................................................................... 19 Mutual Aid Coordinators.................................................................................................................... 20 Participation of Volunteer and Private Agencies............................................................................ 21 Emergency Facilities used for Mutual Aid........................................................................................ 21 Summary of City of San Marino Mutual Aid Agreements............................................................ 21 Overview of SEMS Response ................................................................................................................. 22 Local Incident within Capability of Local Government................................................................. 22 Single Jurisdiction Incident – Local Government Requires Some Additional Resources...... 22 Major Single Jurisdiction Disaster – Local Government Requires Additional Resources..... 23 Chart 1: Mutual Aid System................................................................................................................ 24 Chart 2: Mutual Aid Coordinators Flow Chart.............................................................................. 25 Authorities and References......................................................................................................................... 27 Federal (Citations).................................................................................................................................... 27 Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 (Public Law 93- 288, as amended)................................................................................................................................... 27 Federal Civil Defense Act of 1950 (Public Law 920, as amended)............................................. 27 National Response Framework (2016) ............................................................................................ 27 State ............................................................................................................................................................. 27 California Government Code, Section 3100, Title 1 Division 4, Chapter 4. (paraphrased) 27 The California Emergency Plan (paraphrased)................................................................................ 28 California Civil Code, Chapter 9, Section 1799.102 (paraphrased)........................................... 28 Disaster Service Worker Volunteer Program Guidance October 2016.................................. 29 Local ............................................................................................................................................................. 29 City of San Marino Municipal Code, Chapter 4: Emergency Preparedness Sections List..... 29
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City of San Marino Hazard Mitigation Plan...................................................................................... 29 City of San Marino Municipal Code, Chapter 4 ............................................................................. 30 Types of Emergencies................................................................................................................................... 35 Definitions ................................................................................................................................................... 35 Incident .................................................................................................................................................... 35 Emergency ............................................................................................................................................... 35 Disaster.................................................................................................................................................... 35 Catastrophe............................................................................................................................................ 36 Emergency Response Levels........................................................................................................................ 37 Response Levels for Direction and Coordination............................................................................. 37 Response Level 1 – Major Disaster................................................................................................... 37 Response Level 2 – Local Disaster.................................................................................................... 37 Response Level 3 – Local Emergency............................................................................................... 38 Response Level Diagram ......................................................................................................................... 39 Emergency Phases.......................................................................................................................................... 41 Phases Defined........................................................................................................................................... 41 Mitigation Phase..................................................................................................................................... 41 Preparedness Phase .............................................................................................................................. 41 Response Phase...................................................................................................................................... 42 Recovery Phase...................................................................................................................................... 43 Emergency Proclamations and Declarations ........................................................................................... 45 Local Emergency Proclamation .............................................................................................................. 45 State of Emergency Declaration ............................................................................................................ 45 State of War Emergency Declaration................................................................................................... 46 National Security Emergencies............................................................................................................... 46 Templates and Forms............................................................................................................................... 47 Proclamation of Local Emergency by Director of Emergency Services.................................... 47 Resolution Ratifying Proclamation of Local Emergency by Director of Emergency Services ................................................................................................................................................................... 48 Disaster Declaration Termination Resolution................................................................................ 49 Curfew Order........................................................................................................................................ 50 Public Nuisance Removal Order........................................................................................................ 52 Ordinance Prohibiting Price Gouging ............................................................................................... 53 Resolution for Worker’s Compensation for Volunteers............................................................. 54 Emergency Zoning Ordinance............................................................................................................ 55 Release from Liability and Hold Harmless Agreement................................................................. 57 Release of Liability by Building Owner............................................................................................. 58 Entry to Unsafe Building – Release of Liability................................................................................ 59 Request for Re-entry............................................................................................................................ 60 Emergency Organization.............................................................................................................................. 61
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Overall Emergency Structure................................................................................................................. 61 EOC Organizational Chart.................................................................................................................. 62 Command Structure Definitions ........................................................................................................... 63 Policy Group........................................................................................................................................... 63 EOC Director........................................................................................................................................ 63 EOC Deputy Director......................................................................................................................... 63 Liaison Officer........................................................................................................................................ 63 Agency Representatives....................................................................................................................... 63 Disaster Management Area Coordinator (DMAC)....................................................................... 64 Emergency Operations Center (EOC) Section Definitions............................................................ 64 Operations Section Chief.................................................................................................................... 64 Planning & Intelligence Section Chief................................................................................................ 66 Logistics Section Chief ......................................................................................................................... 67 Administration and Finance Section Chief....................................................................................... 68 Functional Responsibilites Matrix.......................................................................................................... 70 Incident Command (IC) Structure (Field Command)*..................................................................... 71 General ICS Information...................................................................................................................... 71 ICS Organization ................................................................................................................................... 72 Operations Section ............................................................................................................................... 72 Planning and Intelligence ...................................................................................................................... 73 Logistics................................................................................................................................................... 73 Finance and Administration................................................................................................................. 73 Units......................................................................................................................................................... 73 Incident Facilities ................................................................................................................................... 73 Incident Action Plan.............................................................................................................................. 74 Emergency Operations Center (EOC)..................................................................................................... 77 Explanation of the EOC........................................................................................................................... 77 Primary EOC Location............................................................................................................................. 77 Alternate EOC Location.......................................................................................................................... 77 Emergency Operations Center Floorplan ........................................................................................... 78 EOC Activation ......................................................................................................................................... 79 When the EOC is Activated............................................................................................................... 79 EOC Activation Guide............................................................................................................................. 80 Plan Maintenance, Training, and Exercise................................................................................................. 81 Emergency Operations Plan Maintenance ........................................................................................... 81 Training Program Management.............................................................................................................. 81 Required Training: Response Personnel .............................................................................................. 82 SEMS Introductory Course ................................................................................................................. 82 NIMS Introductory Course – IS-700 ................................................................................................ 82 Required Training: All Directors, Managers, and Supervisors........................................................ 82
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SEMS-ICS Courses................................................................................................................................ 82 SEMS Executive Course........................................................................................................................... 83 Other Training........................................................................................................................................... 83 Exercises...................................................................................................................................................... 84 Management Tabletop Training.......................................................................................................... 84 Tabletop Exercise.................................................................................................................................. 84 Communication and Early Warning Systems.................................................................................. 84 EOC Functional Exercise..................................................................................................................... 87 Hazard Analysis – Earthquake ..................................................................................................................... 89 Earthquake .................................................................................................................................................. 89 History of Earthquake Events in Southern California....................................................................... 90 Table: Southern California Region Earthquakes with a Magnitude of 5.0 or Greater........... 91 Causes and Characteristics of Earthquakes in Southern California............................................... 92 Earthquake Faults .................................................................................................................................. 92 Strike-Slip Fault...................................................................................................................................... 92 Dip-Slip Fault .......................................................................................................................................... 92 Southern California Earthquake Fault Map.......................................................................................... 93 Map of Major Earthquakes in Southern California Since 1812 ....................................................... 94 Map of Los Angeles Faults....................................................................................................................... 95 Earthquake Related Hazards................................................................................................................... 96 Ground Shaking ..................................................................................................................................... 96 Earthquake Induced Landslides........................................................................................................... 96 Liquefaction ............................................................................................................................................. 96 Amplification........................................................................................................................................... 96 Seismic Zones Map................................................................................................................................ 97 Abridged Modified Mercalli Intensity Scale...................................................................................... 98 Earthquake Hazard Assessment............................................................................................................. 99 Hazard Identification............................................................................................................................. 99 San Andreas Fault Zone....................................................................................................................... 99 Sierra Madre Fault............................................................................................................................... 100 Verdugo Fault....................................................................................................................................... 102 Elysian Park Fault................................................................................................................................. 102 Raymond Fault...................................................................................................................................... 103 Earthquake Improvements ................................................................................................................ 104 Earthquake Scenarios.......................................................................................................................... 105 Businesses/Private Sector.................................................................................................................. 111 California Earthquake Mitigation Legislation..................................................................................... 112 Partial List of the Over 200 California Laws on Earthquake Safety......................................... 112 Earthquake Education............................................................................................................................. 112 Hazard Analysis – Flood............................................................................................................................. 115
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Floods ........................................................................................................................................................ 115 Table: History of Flooding Incidents in Los Angeles County .................................................... 116 Winter Rainfall......................................................................................................................................... 117 Monsoons.................................................................................................................................................. 117 Table: Tropical Cyclones That Have Affected Southern California During the 20th Century ................................................................................................................................................................. 117 Geography and Geology........................................................................................................................ 118 Flood Terminology.................................................................................................................................. 119 Floodplain.............................................................................................................................................. 119 100-Year Flood .................................................................................................................................... 119 Floodway ............................................................................................................................................... 119 Flood Fringe.......................................................................................................................................... 119 Development........................................................................................................................................ 120 Base Flood Elevation (BFE)................................................................................................................ 120 Characteristics of Flooding ................................................................................................................... 120 Urban Flooding .................................................................................................................................... 120 Dam Failure Flooding.......................................................................................................................... 120 Debris Flows......................................................................................................................................... 122 Coastal Flooding .................................................................................................................................. 122 The Effect of Development on Floods............................................................................................... 122 How Flood-Prone Areas are Identified.............................................................................................. 123 Hazard Assessment................................................................................................................................. 123 Hazard Identification........................................................................................................................... 123 Vulnerability Assessment................................................................................................................... 123 Flood Hazard Maps for the City of San Marino............................................................................ 123 Risk Analysis............................................................................................................................................. 124 Community Flood Issues................................................................................................................... 124 Property Loss Resulting from Flooding Events............................................................................. 124 Business/Industry ................................................................................................................................. 124 Public Infrastructure ........................................................................................................................... 125 Roads...................................................................................................................................................... 125 Bridges................................................................................................................................................... 125 Storm Water Systems........................................................................................................................ 125 Water/Wastewater Treatment Facilities....................................................................................... 125 Water Quality ...................................................................................................................................... 126 Water Districts........................................................................................................................................ 126 The City of San Marino Codes............................................................................................................. 126 Community Issues Summary ................................................................................................................ 126 Hazard Analysis – Landslides..................................................................................................................... 127 Landslides .................................................................................................................................................. 127
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Historic Southern California Landslides......................................................................................... 127 Landslide Characteristics....................................................................................................................... 130 What is a Landslide? ........................................................................................................................... 130 What is a Debris Flow?...................................................................................................................... 130 Landslide Events and Impacts............................................................................................................... 130 Landslide Conditions.............................................................................................................................. 131 Natural Conditions................................................................................................................................. 132 Particularly Hazardous Landslide Areas............................................................................................. 132 Impacts of Development ....................................................................................................................... 133 Excavation and Grading...................................................................................................................... 133 Drainage and Groundwater Alterations........................................................................................ 133 Changes in Vegetation........................................................................................................................ 133 Landslide Hazard Assessment .............................................................................................................. 133 Hazard Identification........................................................................................................................... 133 Vulnerability and Risk............................................................................................................................. 134 Community Landslide Issues................................................................................................................. 134 Roads and Bridges............................................................................................................................... 135 Lifelines and Critical Facilities........................................................................................................... 135 Landslide Mitigation Activities.............................................................................................................. 135 Landslide Building/Zoning Codes......................................................................................................... 136 Community Issues Summary ................................................................................................................ 136 Hazard Analysis – Wildfire ........................................................................................................................ 137 Wildfire Threat........................................................................................................................................ 137 Historic Fires in Southern California.................................................................................................. 137 Table: Top 20 Deadliest California Wildfires............................................................................... 138 Risk Assessment for San Marino.......................................................................................................... 138 Wildfire Characteristics......................................................................................................................... 139 The Interface ............................................................................................................................................ 139 Fuel ............................................................................................................................................................. 139 Topography .............................................................................................................................................. 140 Weather.................................................................................................................................................... 140 Drought ..................................................................................................................................................... 140 Development............................................................................................................................................ 141 Wildfire Hazard Assessment................................................................................................................ 141 Wildfire Hazard Identification .......................................................................................................... 141 Vulnerability and Risk ......................................................................................................................... 142 Community Wildfire Issues .................................................................................................................. 142 What is Susceptible to Wildfire? ..................................................................................................... 142 The Threat of Urban Conflagration................................................................................................ 143 What is Vulnerable in San Marino?.................................................................................................. 144
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Wildfire Impact on San Marino ........................................................................................................ 144 Wildfire Mitigation Activities................................................................................................................ 144 Local Programs .................................................................................................................................... 144 Interface Fire Education Programs and Enforcement ..................................................................... 145 Fire Codes................................................................................................................................................ 145 Hazard Mitigation Grant Program....................................................................................................... 146 National Wildland/Urban Interface Fire Protection Program................................................... 146 Other Mitigation Programs and Activities..................................................................................... 146 Wildfire Resource Directory ............................................................................................................... 146 Local Resources................................................................................................................................... 146 Hazard Analysis – Windstorm.................................................................................................................. 149 Windstorm Threat to the City of San Marino ................................................................................. 149 Windstorm Characteristics in Southern California......................................................................... 149 Mountain Wave Activity .................................................................................................................... 149 Santa Ana Winds and Tornado-Like Wind Activity .................................................................... 149 Santa Ana Winds – Definition .......................................................................................................... 149 What are Microbursts?.......................................................................................................................... 150 Local History of Windstorm Events................................................................................................... 151 Windstorm Hazard Identification........................................................................................................ 152 Vulnerability and Risk............................................................................................................................. 152 What is Susceptible to windstorms.................................................................................................... 153 Life and Property................................................................................................................................. 153 Utilities................................................................................................................................................... 155 Infrastructure ........................................................................................................................................ 155 Increased Fire Threat......................................................................................................................... 155 Transportation ..................................................................................................................................... 155 Existing Windstorm Mitigation Activities.......................................................................................... 156 Homeowner Liability.............................................................................................................................. 157 Manmade Hazards....................................................................................................................................... 159 Manmade Hazard Potential for San Marino ...................................................................................... 159 Technological Hazards........................................................................................................................... 159 Gas Pipeline – Garfield....................................................................................................................... 159 Web Resources................................................................................................................................... 161 Hazardous Materials ........................................................................................................................... 162 Fixed Site Hazardous Materials Characteristics in San Marino................................................. 162 Off-Site Hazardous Materials Characteristics in San Marino .................................................... 162 Historical Incidents of Hazardous Materials Release .................................................................. 162 Vulnerability and Risk ......................................................................................................................... 162 Hazardous Materials Incident Response ........................................................................................ 163 Aviation Disasters................................................................................................................................... 163
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Aviation Disaster Characteristics.................................................................................................... 163 Historic Incidents of Aviation Disaster.......................................................................................... 163 Vulnerability and Risk ......................................................................................................................... 163 Aviation Disaster Response .............................................................................................................. 164 Terrorism.................................................................................................................................................. 164 Terrorism and Weapons of Mass Destruction (WMD)............................................................. 164 Terrorist Target Characteristics...................................................................................................... 164 Historic Incidents of Terrorism/Threat Analysis......................................................................... 164 Vulnerability and Risk ......................................................................................................................... 165 Terrorist Incident Response............................................................................................................. 165 Community Manmade Hazard Issues ................................................................................................. 165 Downwind Evacuation........................................................................................................................ 166 Traffic Restrictions and Congestion................................................................................................ 166 Hospital Surge ...................................................................................................................................... 166 Manmade Hazards Mitigation Action Items...................................................................................... 166 Hazard Resource Directory...................................................................................................................... 167 Local and Regional Resources.............................................................................................................. 167 State Resources....................................................................................................................................... 167 Federal and National Resources.......................................................................................................... 169 Additional Resources............................................................................................................................. 172 Glossary ......................................................................................................................................................... 175 Terms......................................................................................................................................................... 175 Acronyms.................................................................................................................................................. 189
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Part II
Emergency Organization Functions
Common EOC Responsibilities................................................................................................................ 197 EOC Functional Checklists................................................................................................................... 197 Common EOC Responsibilities Checklist..................................................................................... 197 EOC Equipment and Supplies Checklist......................................................................................... 199 EOC Activation Checklist ................................................................................................................. 199 EOC Closeout Checklist................................................................................................................... 200 Management Section ................................................................................................................................... 201 Purpose ...................................................................................................................................................... 201 Overview................................................................................................................................................... 201 Management Group Functions............................................................................................................. 201 Objectives................................................................................................................................................. 201 Concept of Operations.......................................................................................................................... 202 Management Section Activation Procedures.................................................................................... 202 When to Activate.................................................................................................................................... 202 Where to Report.................................................................................................................................... 203 Management Section Organization Chart.......................................................................................... 204 Management Functional Checklists..................................................................................................... 205 City Council.......................................................................................................................................... 205 Policy Group......................................................................................................................................... 206 EOC Director...................................................................................................................................... 207 Deputy EOC Director....................................................................................................................... 211 Public Information Officer................................................................................................................. 214 Liaison Officer...................................................................................................................................... 218 Legal Officer......................................................................................................................................... 220 Safety Officer........................................................................................................................................ 221 Security Officer.................................................................................................................................... 222 Operations Section ..................................................................................................................................... 223 Purpose ...................................................................................................................................................... 223 Objectives................................................................................................................................................. 223 Concept of Operations.......................................................................................................................... 223 Organization and Responsibilities........................................................................................................ 223 Operations Section Activation Procedures....................................................................................... 224 When to Activate................................................................................................................................ 224 Where to Report................................................................................................................................ 224 Operations Section Organization Chart............................................................................................ 225 Operations Section Elements............................................................................................................... 226
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Fire/Rescue Branch ............................................................................................................................. 226 Law Enforcement Branch................................................................................................................... 226 Medical/Health Branch ....................................................................................................................... 226 Communications.................................................................................................................................. 226 Public Works Branch.......................................................................................................................... 226 Building and Safety Branch................................................................................................................. 226 Care and Shelter Branch.................................................................................................................... 226 Operations Functional Checklists ....................................................................................................... 227 Operations Section Coordinator..................................................................................................... 227 Fire Branch Director.......................................................................................................................... 230 Law Enforcement Branch Director................................................................................................. 232 Medical/Health Branch Leader ......................................................................................................... 235 Public Works Branch Director........................................................................................................ 237 Construction and Engineering Group............................................................................................. 240 Utilities Group ..................................................................................................................................... 242 Building and Safety Unit ..................................................................................................................... 244 Care and Shelter Branch Director.................................................................................................. 247 Shelter Information:................................................................................................................................ 249 Potential Shelter Sites:........................................................................................................................ 249 Access and Functional Needs............................................................................................................... 250 Emergency Communications............................................................................................................ 250 Emergency Evacuation........................................................................................................................ 250 Sheltering............................................................................................................................................... 251 Additional Resources.......................................................................................................................... 251 Sheltering in Place ............................................................................................................................... 252 Legal Requirements ................................................................................................................................ 253 Title 2 – Government of the State of California.......................................................................... 253 Assembly Bill 2311 .............................................................................................................................. 255 ADA Best Practices ............................................................................................................................ 256 Planning/Intelligence Section...................................................................................................................... 265 Purpose ...................................................................................................................................................... 265 Overview................................................................................................................................................... 265 Objectives................................................................................................................................................. 265 Concept of Operations.......................................................................................................................... 266 Section Activation Procedures............................................................................................................. 266 When to Activate................................................................................................................................ 266 Where to Report................................................................................................................................ 267 Planning/Intelligence Section Organization Chart............................................................................ 268 Planning/Intelligence Section Elements............................................................................................... 269 Planning/Intelligence Section Coordinator..................................................................................... 269 Resources Unit .................................................................................................................................... 269
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Situation Status Unit........................................................................................................................... 270 Documentation Unit........................................................................................................................... 270 Damage Assessment Unit.................................................................................................................. 270 Advance Planning Unit........................................................................................................................ 270 Recovery Planning Unit...................................................................................................................... 270 Demobilization Unit............................................................................................................................ 270 Technical Specialist.............................................................................................................................. 270 Planning/Intelligence Functional Checklists........................................................................................ 271 Planning/Intelligence Sections Coordinator................................................................................... 271 Resources Unit .................................................................................................................................... 274 Situation Status Unit........................................................................................................................... 275 Documentation Unit........................................................................................................................... 278 Damage Assessment Unit.................................................................................................................. 282 Advance Planning................................................................................................................................. 283 Recovery Planning ............................................................................................................................... 284 Demobilization Unit............................................................................................................................ 286 EOC Action Planning.............................................................................................................................. 287 Summary of Activities by Section (In Sequential Order)............................................................ 287 Action Planning at SEMS EOC Levels............................................................................................. 288 Focus of the EOC Action Plan ......................................................................................................... 288 Action Plan Meeting............................................................................................................................ 289 The Planning “P” Tool........................................................................................................................ 289 Initial Assessment................................................................................................................................ 289 The Start of Each Planning Cycle..................................................................................................... 289 The Planning P Diagram......................................................................................................................... 291 After Action/Corrective Action Guidelines...................................................................................... 292 Introduction .......................................................................................................................................... 292 Legal Authorities.................................................................................................................................. 292 Tribal Governments............................................................................................................................ 292 AAR Contents...................................................................................................................................... 292 AARs for Non-Declared Disasters / AARs as Tools.................................................................. 292 AAR/CA Process..................................................................................................................................... 293 Function of AA/CA Reports............................................................................................................. 293 Importance of Documentation......................................................................................................... 293 Documentation .................................................................................................................................... 293 Assign Responsibility for AAR.......................................................................................................... 294 For Non-Declared Events................................................................................................................. 294 Corrective Action Components...................................................................................................... 294 AA/CA in Recovery Phase ................................................................................................................ 295 Recovery Activities............................................................................................................................. 295 OARRS Step-By-Step Quick REference Guide................................................................................. 296
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Filing Jurisdictional (City) Reports Using the Operational Area Response and Recovery System (OARRS) ................................................................................................................................. 296 Creating a “Jurisdiction Situation” Report (Cities)...................................................................... 296 Creating an Incident............................................................................................................................ 297 Creating a Resource Request........................................................................................................... 297 Recovery Unit.......................................................................................................................................... 298 Types of Recovery Programs............................................................................................................ 298 Logistics Section........................................................................................................................................... 301 Purpose ...................................................................................................................................................... 301 Overview................................................................................................................................................... 301 Objectives................................................................................................................................................. 301 Concept of Operations.......................................................................................................................... 302 Section Activation Procedures............................................................................................................. 302 When to Activate................................................................................................................................ 302 Where to Report................................................................................................................................ 302 Logistics Section Organization Chart................................................................................................. 303 Logistics Section Elements.................................................................................................................... 304 Logistics Section Coordinator.......................................................................................................... 304 Information Systems Branch ............................................................................................................. 304 Transportation Unit............................................................................................................................ 304 Personnel Unit ..................................................................................................................................... 304 Procurement Unit ............................................................................................................................... 304 Facilities Unit........................................................................................................................................ 305 Logistics Functional Checklists............................................................................................................. 306 Logistics Sections Coordinator........................................................................................................ 306 Information Systems Branch ............................................................................................................. 309 Transportation Unit............................................................................................................................ 311 Personnel Unit ..................................................................................................................................... 313 Procurement Unit ............................................................................................................................... 315 Facilities Unit........................................................................................................................................ 318 Personnel Recall and Notification Policy ........................................................................................... 320 Procedures for Disaster Response Employee Responsibility.................................................... 320 Release of Employees (by City Manager or designee authority).................................................. 321 Release of Employees (by Department Head or designee authority)......................................... 321 Departmental Requirements................................................................................................................ 322 Emergency Scheduling & Notification................................................................................................. 322 Notification........................................................................................................................................... 322 Shift Assignments/Changes................................................................................................................ 323 Deactivation.......................................................................................................................................... 323 Considerations for Feeding EOC Support and Field Staff ............................................................. 323 Considerations for Animal Care During Disasters......................................................................... 325
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Requesting Critical Incident Stress Management (CISM) Procedures ........................................ 325 Introduction .......................................................................................................................................... 325 Activation of CISM.............................................................................................................................. 326 Guidelines for Utilization of Volunteers............................................................................................ 326 Introduction .......................................................................................................................................... 326 Purpose .................................................................................................................................................. 327 Background ........................................................................................................................................... 327 Eligibility................................................................................................................................................. 327 Exclusions .............................................................................................................................................. 328 Volunteer Disaster Service Workers............................................................................................. 328 Organized Volunteers........................................................................................................................ 328 Agency Trained Volunteers............................................................................................................... 328 Spontaneous (Convergent) Volunteers.......................................................................................... 329 Considerations in Volunteer Utilization......................................................................................... 329 OARRS Step-by-Step Quick Reference Guide Resource Request.............................................. 331 Submitting Resource Requests Using the Operational Area Response and Recovery System (OARRS)................................................................................................................................................ 331 Creating a Resource Request........................................................................................................... 331 Finance/Administration Section................................................................................................................ 333 Purpose ...................................................................................................................................................... 333 Overview................................................................................................................................................... 333 Objectives................................................................................................................................................. 333 Concept of Operations.......................................................................................................................... 334 Section Activation Procedures............................................................................................................. 334 Authorization ....................................................................................................................................... 334 Where to Report................................................................................................................................ 334 Finance/Administration Section Organization Chart ...................................................................... 335 Finance Section Elements...................................................................................................................... 336 Finance/Administration Section Coordinator............................................................................... 336 Cost Recovery Documentation Unit.............................................................................................. 336 Time Unit.............................................................................................................................................. 336 Cost Analysis Unit............................................................................................................................... 337 Compensation/Claims Unit............................................................................................................... 337 Finance/Administration Functional Checklists.................................................................................. 338 Cost Recovery Unit............................................................................................................................ 338 Time Unit.............................................................................................................................................. 339 Cost Analysis Unit............................................................................................................................... 341 Compensations/Claims Unit ............................................................................................................. 342 Disaster/Emergency Accounting Records......................................................................................... 344 Procedures for Applying for Financial Assistance............................................................................ 346 General Information ........................................................................................................................... 346
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Pre-Disaster Declaration Steps........................................................................................................ 346 Post Disaster Declaration Steps...................................................................................................... 346 On-Site Inspections............................................................................................................................. 347 Post PW Procedures.......................................................................................................................... 348 How Payment is Made........................................................................................................................ 348 FEMA Categories of Work................................................................................................................... 350 Emergency Work ................................................................................................................................ 350 Permanent Work ................................................................................................................................ 350 Hazard Mitigation.................................................................................................................................... 351 Purpose .................................................................................................................................................. 351 Authorities and REferences............................................................................................................... 351 General .................................................................................................................................................. 351 Pre-Disaster Mitigation (PDM)......................................................................................................... 351 Hazard Mitigation Grant Program................................................................................................... 352 Flood Mitigation Assistance Program (FMA)................................................................................. 352 Implementation .................................................................................................................................... 352 Responsibilities..................................................................................................................................... 353 Forms and Support Documentation........................................................................................................ 355 Forms......................................................................................................................................................... 355 Incident briefing (eoc 201) ................................................................................................................ 355 Incident Objectives (EOC 202)........................................................................................................ 355 Communications List (EOC 205A) ................................................................................................. 355 Organization Chart (EOC 207)........................................................................................................ 356 Safety Message (EOC 208)................................................................................................................ 356 Incident Status Summary (EOC 209).............................................................................................. 356 Check-In Form (EOC 211)................................................................................................................ 356 General Message (EOC 213)............................................................................................................ 356 Resource Request (EOC 213RR) .................................................................................................... 357 Activity Form (EOC 214).................................................................................................................. 357 Daily Meeting Schedule (EOC 230)................................................................................................. 357 Initial Damage Estimate...................................................................................................................... 357 Cost Worksheet.................................................................................................................................. 358 Disaster Service Worker REgistration ........................................................................................... 358 Outside Agency Notification ............................................................................................................ 358 Media Call Intake................................................................................................................................. 358 Public Call Intake ................................................................................................................................. 359 Windshield Survey............................................................................................................................... 359 Guides ........................................................................................................................................................ 359 Damage Categories............................................................................................................................. 359 Emergency Alert Scripts.................................................................................................................... 359 Joint Information Center................................................................................................................... 359 Legal Authority Reference................................................................................................................. 360
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Media Briefing – Most Asked Questions........................................................................................ 360 Planning P .............................................................................................................................................. 360 Plans ........................................................................................................................................................... 360 Demobilization Plan ............................................................................................................................ 360 EOC Action Plan ................................................................................................................................. 360 Reports...................................................................................................................................................... 361 Communication Status....................................................................................................................... 361 Mass Care Status................................................................................................................................. 361 Search and REscue .............................................................................................................................. 361 Situation Status..................................................................................................................................... 361 Utility Status......................................................................................................................................... 361
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Part III
Appendix
RESTRICTED USE DOCUMENT DUE TO THE SENSITIVE NATURE OF THE INFORMATION
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Part IV
Annexes
EOP Annex Plans......................................................................................................................................... 393 List of EOP Annex Plans and Date Of Adoption............................................................................. 393 EOP Annexes........................................................................................................................................... 394 Alert and Warning Plan...................................................................................................................... 394 Disease Pandemic Annex................................................................................................................... 394 Cybersecurity Annex.......................................................................................................................... 394 Extreme Heat / Power Interruption Annex.................................................................................. 394 Earthquake Operations Annex......................................................................................................... 394
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Emergency Operations Plan
Introduction
1 INTRODUCTION
FOREWORD
This EOP addresses the City of San Marino’s planned response to extraordinary emergency situations associated with natural and manmade disasters, technological incidents, and national security emergencies. The plan does not address normal day-to-day emergencies or the wellestablished and routine procedures used in coping with such emergencies. Instead, the operational concepts reflected in this plan focus on potential disasters which can generate novel situations requiring large scale emergency responses.
This plan is a preparedness document, designed to be read, understood, and exercised prior to an emergency. It is designed to include the City of San Marino as part of the California Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS).
Each element of the emergency response organization is responsible for ensuring the preparation and maintenance of appropriate and current standard operating procedures (SOP’s), emergency operating protocols, resource lists, and checklists that detail how assigned responsibilities are performed to support SEMS/NIMS implementation for the successful response during a major disaster. Such SOP’s/ emergency operating protocols should include the specific emergency authorities that designated officials and their successors can assume during emergency situations.
The City’s EOP is flexible enough to be used in all emergencies and facilitate response and recovery activities.
ASSUMPTIONS
• The City of San Marino is primarily responsible for emergency actions and will commit all available resources to save lives, minimize injury to persons, and damage to property. • The City of San Marino will utilize SEMS/NIMS in emergency response operations. • The Director of Emergency Services/City Manager will coordinate the City's disaster response in conformance with its Emergency Services Ordinance. • The City of San Marino will participate in the Operational Area. • The resources of the City of San Marino will be made available to local agencies and citizens to cope with disasters affecting this area.
• The city will commit or anticipate the commitment of its resources to a reasonable degree before requesting mutual aid assistance.
• Mutual aid assistance will be requested when disaster relief requirements exceed the city's ability to meet them.
Emergency Operations Plan
Introduction
2 EMERGENCY MANAGEMENT GOALS
• Provide effective life-safety measures and reduce property loss. • Provide for the rapid resumption of impacted businesses and community services. • Provide accurate documentation and records required for cost recovery efforts.
ORGANIZATION OF THE EMERGENCY OPERATIONS PLAN
• Part One – Basic Plan: Overall organizational and operational concepts relative to response and recovery, an overview of potential hazards, as well as emergency organization functions. (Intended audience – Command Section and Policy Group) • Part Two – Emergency Organization Functions: Description of the emergency response organization and emergency action checklists, SOP’s and Supporting Documentation. (Intended audience – Emergency Response Organization.) • Part Three – Appendix: Restricted Use Documents, list of critical facilities and important contact information. (Intended audience - EOC Staff) • Part Four – Annexes: The Emergency Operations Plan Annexes have been developed to provide additional guidance and direction to ensure an effective response, given new and emerging technologies and threats not specifically covered in the EOP.
ACTIVATION OF THE EMERGENCY OPERATIONS PLAN
• Activation of the City’s Emergency Plan occurs on the order of the City Manager of San Marino as the Director of Emergency Services, the Fire Chief, or Chief of Police normally when two or more City Departments are engaged in response. • Emergency Response Levels will be determined in accordance with the guidelines provided in Part I: Emergency Response Levels and based on the overall scope of the emergency.
• If the City Manager is unavailable, the succession of officers will follow as outlined in Part I: Continuity of Government.
• According to the City’s Municipal Code, Section § 04.03.03, the Director of Emergency Services shall designate the Fire Chief, or Police Chief to take that office in the event the Director is unavailable to attend meetings and otherwise perform his/her duties during an emergency.
• Refer to Part I: Emergency Proclamations and Declarations for conditions by which a local governing body may proclaim a local emergency.
TRAINING, EXERCISING AND MAINTENANCE OF THE EMERGENCY
OPERATIONS PLAN
• The Fire Chief is responsible for coordination and scheduling of training and exercising of this plan. The City of San Marino’s Emergency Response Organization will conduct regular
Emergency Operations Plan
Introduction
4
Emergency Operations Plan – PART I
5 Part I
The Basic Plan
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Emergency Operations Plan – PART I
The Basic Plan
7 PART ONE – THE BASIC PLAN
THE BASIC PLAN
The Basic Plan addresses the City of San Marino’s planned response to emergencies and responsibilities in emergencies associated with natural and man-made disasters and technological incidents, including both peacetime and state of war operations. It provides a framework for response and recovery efforts within the City, in coordination with County, State, and Federal agencies. The Plan establishes an emergency organization to direct and control operations during a period of emergency by assigning responsibilities to specific personnel. The City’ EOP also satisfies the following requirements:
• Conforms to the State mandated Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS) and effectively restructures emergency response at all levels in compliance with the Incident Command System (ICS); • Establishes response policies and procedures, providing the City of San Marino clear guidance for planning purposes;
• Describes and details procedural steps necessary to protect lives and property; • Outlines coordination requirements;
• Provides a basis for unified training and response exercises to ensure compliance with State and Federal laws.
PURPOSE
The Basic Plan addresses the City's planned response to emergencies associated with natural and man-made disasters and technological incidents, including both peacetime and state of war operations. It provides an overview of operational concepts, identifies components of the City’s emergency management organization within the Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS), and describes the overall responsibilities of the federal, state and county entities and the city for protecting life and property and assuring the overall well-being of the population.
The purpose of the San Marino EOP is to protect the safety and welfare of the residents, employees, and visitors in the City of San Marino and assuring the overall well-being of the population.
SCOPE
The scope of this plan encompasses a broad range of major emergencies that may affect multiple areas of disciplines and communities. Such emergencies include earthquakes, hazardous materials emergencies, flooding, and terrorist events. Also included are procedures for emergencies that may require minimum to full activation of the City’s Emergency Operations Center (EOC).
Emergency Operations Plan – PART I
The Basic Plan
8 THE OBJECTIVES OF THE PLAN
• Protect the safety and welfare of residents and employees of the City of San Marino. • Provide for a safe and coordinated response to emergency situations. • Protect the City's facilities and properties.
• Enable the City to restore normal conditions with minimal confusion in the shortest time possible.
• Provide for interface and coordination between incident sites and the City Emergency Operations Center (EOC).
• Provide for interface and coordination between the City EOC and the Operational Area EOC.
• Provide for the orderly conversion of pre-designated sites to American Red Cross shelters, when necessary.
Emergency Operations Plan – PART I
Continuity of Government
9 CONTINUITY OF GOVERNMENT
PURPOSE
A major disaster or national security emergency could result in the death or injury of key government officials and/or the partial or complete destruction of established seats of government, and public and private records essential to continued operations of government and industry. Government at all levels is responsible for providing continuity of effective leadership, authority and adequate direction of emergency and recovery operations. The California Government Code Section 8643(b) and the Constitution of California provide the authority for state and local government to reconstitute itself in the event incumbents are unable to serve.
RESPONSIBILITIES
Government at all levels is responsible for providing continuity of effective leadership, authority and adequate direction of emergency and recovery operations (preparedness, response, recovery, and mitigation). Under California's concept of mutual aid, local officials remain in control of their jurisdiction's emergency operations while other jurisdictions may provide additional resources upon request. A key aspect of this control is to be able to communicate official requests, situation reports, and emergency information during any disaster a community might face.
PRESERVATION OF LOCAL GOVERNMENT
The California Government Code Section 8643(b) and the Constitution of California provide the authority for state and local government to reconstitute itself in the event incumbents are unable to serve.
Article 15 of the California Emergency Services Act (CESA, Chapter 7 of Division 1 of Title 2 of the Government Code) provides the authority, as well as the procedures to be employed, to ensure continued functioning of political subdivisions within the State of California. Generally, Article 15 permits the appointment of up to three standby officers for each member of the governing body, and up to three standby officers for the chief executive, if not a member of the governing body. Article 15 provides for the succession of officers who head departments responsible for maintaining law and order, or in furnishing public services relating to health and safety.
Article 15 also outlines procedures to assure continued functioning of political subdivisions in the event the governing body, including standby officers, is unavailable to serve.
The CESA provides for the preservation of city government in the event of a peacetime or national security emergency.
Emergency Operations Plan – PART I
Continuity of Government
10 LINES OF SUCCESSION FOR OFFICIALS CHARGED WITH DISCHARGING
EMERGENCY RESPONSIBILITIES
The first step in assuring continuity of government is to have personnel who are authorized and prepared to carry out emergency actions for government in the event of a natural, technological, or national security disaster.
Article 15, Section 8638 of the CESA authorizes governing bodies to designate and appoint three standby officers for each member of the governing body and for the chief executive, if not a member of the governing body. Standby officers may be residents or officers of a political subdivision other than that to which they are appointed. Standby officers take the same oath as regular officers and are designated Number 1, 2, or 3 as the case may be.
A successor to the position of Director of Disaster Emergency Services is appointed by the City Council. The succession occurs:
• Should the director be unavailable or unable to serve, the positions listed below, in order, shall act as the Director of Disaster Emergency Services. • Should these positions be unavailable or unable to serve, the individuals who hold permanent appointments to the following positions in the city will automatically serve as acting director in the order shown. The individual who serves as acting director shall have the authority and powers of the Director, and will serve until the Director is again able to serve, or until a successor has been appointed by the City Council.
SAN MARINO MUNICIPAL CODE SECTIONS RELATING TO SUCCESSION OF
OFFICERS
§ 04.03.03: SUCCESSION
The Director of Emergency Services shall designate the Fire Chief or Police Chief to that office, to take effect in the event the Director is unavailable to attend meetings and otherwise perform his/her duties during an emergency. Such order of succession shall be approved by the City Council.
Should the Director of Emergency Services be unable to designate a successor, individuals who hold permanent appointments to the following positions in government shall automatically serve as acting Director, in the order shown, and shall serve until a successor has been appointed by the City Council. An individual serving as the acting Director shall have the authorities and powers of the Director.
• First Alternate: Fire Chief
• Second Alternate: Police Chief
• Third Alternate: Public Works Director
(Ord. 958, 6-14-89) (Revisions 2011, 2022)
Emergency Operations Plan – PART I
Continuity of Government
11 § 04.04.01: CONTINUATION OF GOVERNMENT; COUNCIL
The City Council hereby appoints the members of the Planning Commission1 to serve as "standby officers" of the City Council pursuant to the provisions of Government Code sections 8635 through 8644. The "standby officers" shall serve in the order of his/her seniority on the Planning Commission. In the event more than one member of the Planning Commission has equal seniority, the seniority shall be determined alphabetically by the last name of the Commissioner. (Ord. 958, 6-14-89) (Revisions 2011)
§ 04.04.02: CONTINUATION OF GOVERNMENT; DEPARTMENTS
The City Manager shall designate the order of succession for each of the heads of the various departments of the City in the event of an emergency.
(Ord. 958, 6-14-89)
TEMPORARY COUNCIL MEETING LOCATION AND ALTERNATE CITY
GOVERNMENT LOCATION
Section 8642 of the CESA authorizes the City Council to meet at a place not necessarily within the City in the event of State of War Emergency, State of Emergency, or Local Emergency.
Section 54954 of the Brown Act provides that if a fire, flood, earthquake, or other emergency makes it unsafe to meet in the place designated for holding regular City Council meetings, the presiding officer of the City Council, or his or her designee, can designate the place that regular meetings will be held for the duration of the emergency. The presiding officer’s designation of a meeting place under those circumstances must be:
In the event that City Hall is not usable because of emergency conditions, the temporary office of city government will be as follows:
Alternate EOC: Crowell Public Library
1890 Huntington Drive
San Marino, CA 91108
PRESERVATION OF VITAL RECORDS
In the City of San Marino, the City Clerk is responsible for the preservation of vital records.
Vital records are defined as those records that are essential to:
1 Chapter II, Article 08 of San Marino Municipal Code.
Emergency Operations Plan – PART I
Continuity of Government
12 • Protect and preserve the rights and interests of individuals, governments, corporations and other entities. Examples include statistics, land and tax records, license registers, and articles of incorporation.
• Conduct emergency response and recovery operations. Records of this type include utility system maps, locations of emergency supplies and equipment, emergency operations plan and procedures, personnel rosters, etc. • Re-establish normal governmental functions and protect the rights and interests of government. Constitutions and charters, statutes and ordinances, court records, official proceedings and financial records would be included here.
Please refer to Part III: Appendix of this Plan (a restricted use document) to see where vital records of the City of San Marino are routinely stored.
Each department within the city should identify, maintain and protect its own essential records.
RECORDS AND INFORMATION MANAGEMENT POLICY, ELECTRONIC
COMMUNICATIONS AND RETENTION SCHEDULE
The City of San Marino has adopted the Records and Information Management Policy, Electronic Communications Policy and a Retention Schedule that facilitate the appropriate and efficient management and retention of City records in accordance with Government Code Section 34090S Sections I and J of this policy provide the following provisions related to preservation and storage of vital records.
I. Records Protection Disaster recovery backup media are exact copies of an operating system, including associated application and data created for the sole purpose of recovering data in the event of a disaster and are not subject to the requirements of the Retention Schedule. Backups serve as a level of protection for electronic systems and the data that is stored on those systems.
J. Historical Information Historical artifacts, documents, events, memorabilia and collections, as defined on the Retention Schedule, are valuable in documenting the City’s history and providing information for researchers. Historical Records are to be permanently preserved so as to assure their ongoing availability and access.
Emergency Operations Plan – PART I
SEMS/NIMS
13 THE STANDARDIZED EMERGENCY
MANAGEMENT SYSTEM (SEMS) AND THE
NATIONAL INCIDENT MANAGEMENT SYSTEM
(NIMS)
WHAT IS SEMS?
The Standardized Emergency Management System (SEMS) is the system required by Government Code §8607(a) for managing response to multi-agency and multi-jurisdiction emergencies in California. SEMS consists of five organizational levels that are activated as necessary:
• Field Response
• Local Government
• Operational Area
• Regional
• State
SEMS incorporates the use of the Incident Command System (ICS), the Master Mutual Aid Agreement, existing mutual aid systems, the operational area concept, and multi-agency or interagency coordination. Local governments must use SEMS to be eligible for funding of their personnel related costs under State Disaster Assistance Programs.
PURPOSE OF SEMS
SEMS has been established to provide an effective response to multi-agency and multi-jurisdiction emergencies in California. By standardizing essential elements of the emergency management system, SEMS is intended to:
• Facilitate the flow of information within and between levels of the system; • Facilitate coordination among all responding agencies.
Use of SEMS improves the mobilization, deployment, utilization, tracking, and demobilization of needed mutual aid resources. Use of SEMS reduces the occurrence of poor coordination and communications, and reduces resource ordering duplication on multi-agency and multijurisdiction responses. SEMS is flexible and adaptable to the varied disasters that occur in California and to the needs of all emergency responders.
ORGANIZATIONAL RESPONSE LEVELS AND ACTIVATION REQUIREMENTS The five SEMS organizational/response levels are described below. The levels are activated as needed for an emergency.
Emergency Operations Plan – PART I
SEMS/NIMS
14 FIELD RESPONSE LEVEL
The field response level is where emergency response personnel and resources, under the command of an appropriate authority, carry out tactical decisions and activities in direct response to an incident or threat. SEMS regulations require the use of ICS at the field response level of an incident.
LOCAL GOVERNMENT LEVEL
Local governments include cities, counties, and special districts. Local governments manage and coordinate the overall emergency response and recovery activities within their jurisdiction. Local governments are required to use SEMS when their emergency operations center is activated or a local emergency is declared or proclaimed in order to be eligible for state funding of response related personnel costs. In SEMS, the local government emergency management organization and its relationship to the field response level may vary, depending upon factors related to geographical size, population, function, and complexity.
OPERATIONAL AREA
Under SEMS, the operational area means an intermediate level of the state's emergency services organization that encompasses the county and all political subdivisions located within the county including special districts. The operational area manages and/or coordinates information, resources, and priorities among local governments within the operational area, and serves as the coordination and communication link between the local government level and the regional level.
It is important to note, that while an operational area always encompasses the entire county area, it does not necessarily mean that the county government manages and coordinates the response and recovery activities within the county. The governing bodies of the county and the political sub-divisions within the county make the decision on organization and structure within the Operational Area.
In Los Angeles County, the emergency response organizations of each incorporated city are responsible for coordination and direction of response and recovery operations within their respective jurisdictions, while the county emergency response organization serves a support role.
The County is responsible for coordinating and directing response and recovery operations in the unincorporated areas of the county, with the cities providing support and mutual aid as needed.
Los Angeles County is the Operational Area that will be the focal point for information transfer and support requests by cities within the county. The county sheriff is in charge of the Operational Area. In the event of a major disaster, the county emergency organization will operate under a Unified Command Structure.
Emergency Operations Plan – PART I
SEMS/NIMS
15 REGIONAL
Because of its size and geography, the state has been divided into six mutual aid regions. The purpose of a mutual aid region is to provide for the more effective application and coordination of mutual aid and other emergency related activities.
In SEMS, the regional level manages and coordinates information and resources among operational areas within the mutual aid region, and between the operational areas and the state level. The regional level also coordinates overall state agency support for emergency response activities within the region.
STATE
The state level of SEMS manages state resources in response to the emergency needs of the other levels, and coordinates mutual aid among the mutual aid regions and between the regional level and state level. The state level also serves as the coordination and communication link between the state and the federal disaster response system.
Emergency Operations Plan – PART I
SEMS/NIMS
16 CALIFORNIA MUTUAL AID ADMINISTRATIVE REGIONS
WHAT IS NIMS AND THE NATIONAL RESPONSE FRAMEWORK (NRF)
The response protocols and structures described in the NRF align with NIMS. NIMS provides the incident management basis for the NRF and defines standard command and management
Emergency Operations Plan – PART I
SEMS/NIMS
17 structures. Standardizing national response doctrine on NIMS provides a consistent, nationwide template to enable the whole community to work together to prevent, protect against, mitigate, respond to, and recover from the effects of incidents regardless of cause, size, location, or complexity.
All of the components of the NIMS—including preparedness, communications and information management, resource management, and command and management—support response. The NIMS concepts of multiagency coordination and unified command are described in the command and management component of NIMS. These two concepts are essential to effective response operations
Local governments must use NIMS to be eligible for federal preparedness grants.
FEATURES COMMON TO ALL ORGANIZATIONS AND RESPONSE LEVELS SEMS/NIMS have several features based on the ICS. The field response level uses functions, principles, and components of ICS as required in SEMS/NIMS regulations. Many of these field response level features are also applicable at local government, operational area, regional, and state levels. In addition, there are other ICS features that have application to all SEMS/NIMS levels.
Described below are the features of ICS that are applicable to all SEMS/NIMS levels.
ESSENTIAL MANAGEMENT FUNCTIONS
SEMS/NIMS have five essential functions adapted from ICS. The field response level uses the five primary ICS functions: command/management, operations, planning/intelligence, logistics and finance/administration. At the local government, operational area, regional, and state levels, the term "management" is used instead of command. The titles of the other functions remain the same at all levels.
MANAGEMENT BY OBJECTIVES
The Management by Objectives feature of ICS as applied to SEMS/NIMS, means that each SEMS/NIMS level establishes, for a given operational period, measurable and attainable objectives to be achieved. An objective is an aim or end of an action to be performed. Each objective may have one or more strategies and performance actions needed to achieve the objective. The operational period is the length of time set by command at the field level, and by management at other levels to achieve a given set of objectives. The operational period may vary in length from a few hours to days, and will be determined by the situation.
ACTION PLANNING
Action planning should be used at all SEMS/NIMS levels. There are two types of action plans in SEMS/NIMS:
Incident Action Plans
At the field response level, written or verbal incident action plans contain objectives reflecting the overall incident strategy and specific tactical action and supporting information for the next
Emergency Operations Plan – PART I
SEMS/NIMS
18 operational period. Incident action plans are an essential and required element in achieving objectives under ICS.
EOC Action Plans
At local, disaster management area, regional and state levels, the use of EOC action plans provide designated personnel with knowledge of the objectives to be achieved and the steps required for achievement. Action plans not only provide direction, but they also serve to provide a basis for measuring achievement of objectives and overall system performance. Action plans can be extremely effective tools during all phases of a disaster.
ORGANIZATIONAL FLEXIBILITY – MODULAR ORGANIZATION
The intent of this SEMS/NIMS feature is that at each SEMS/NIMS level: 1) only those functional elements that are required to meet current objectives need to be activated; and 2) that all elements of the organization can be arranged in various ways within or under the five SEMS/NIMS essential functions. The functions of any non-activated element will be the responsibility of the next highest element in the organization. Each activated element must have a person in charge of it; however, one supervisor may be in charge of more than one functional element.
ORGANIZATIONAL UNITY AND HIERARCHY OF COMMAND OR
MANAGEMENT
Organizational Unity means that every individual within an organization has a designated supervisor. Hierarchy of Command or Management means that all functional elements within each activated SEMS/NIMS level are linked together to form a single overall organization within appropriate span- of-control limits.
SPAN OF CONTROL
Maintaining a reasonable span of control is the responsibility of every supervisor at all SEMS/NIMS levels. The optimum span of control is one to five, meaning that one supervisor has direct supervisory authority over five positions or resources. The recommended span of control for supervisory personnel at the field response level and all EOC levels should be in the one-to-three to one-to-seven range. A larger span of control may be acceptable when the supervised positions or resources are all performing a similar activity.
PERSONNEL ACCOUNTABILITY
An important feature of ICS applicable to all SEMS/NIMS levels is personnel accountability. This is accomplished through the Organizational Unity and Hierarchy of Command or Management feature along with the use of check- in forms, position logs and various status keeping systems.
The intent in bringing this ICS feature into SEMS/NIMS is to ensure that there are proper safeguards in place, so all personnel at any SEMS/NIMS level can be accounted for at any time.
Emergency Operations Plan – PART I
SEMS/NIMS
19 COMMON TERMINOLOGY
In ICS, common terminology is applied to functional elements, position titles, facility designations and resources. The purpose of having common terminology is to rapidly enable multi-agency, multi-jurisdiction organizations and resources to work together effectively. This feature, as applied to all SEMS/NIMS levels, would ensure that there is consistency and standardization in the use of terminology within and between all five SEMS levels.
RESOURCE MANAGEMENT
In ICS, resource management describes the ways in which field level resources are managed and how resource status is maintained. At all SEMS/NIMS levels, there will be some functional activity related to managing resources. This will vary from level to level in terms of directing and controlling, to coordination, and resource inventory. Procedures for effective resource management must be geared to the function and the level at which the function is performed.
INTEGRATED COMMUNICATIONS
This feature of ICS relates to: hardware systems; planning for system selection and linking; and the procedures and processes for transferring information. At the field response level, integrated communications is used on any emergency. At all EOC levels, and between all SEMS/NIMS levels, there must be a dedicated effort to ensure that communication systems, planning and information flow are being accomplished in an effective manner. The specifics of how this is accomplished at EOC levels will be different than at the field response level.
MUTUAL AID
WHAT IS MUTUAL AID?
Incidents frequently require responses that exceed the resource capabilities of the affected response agencies and jurisdictions. When this occurs mutual aid is provided by other agencies, local governments, and the state. Mutual aid is voluntary aid and assistance by the provision of services and facilities, including but not limited to: fire, police, medical and health, communications, transportation, and utilities. Mutual aid is intended to provide adequate resources, facilities, and other support to jurisdictions, whenever their own resources prove to be inadequate to cope with a given situation. Mutual aid is provided between and among local jurisdictions and the state under the terms of the California Disaster and Civil Defense Master Mutual Aid Agreement. This agreement was developed in 1950 and has been adopted by California's incorporated cities, all 58 counties, and the state.
MUTUAL AID SYSTEMS
The mutual aid program in California has developed statewide mutual aid systems. These systems, operating within the framework of the Master Mutual Aid Agreement, allow for the progressive mobilization of resources to and from emergency response agencies, local governments, operational areas, regions, and state with the intent to provide requesting agencies with adequate resources.
Emergency Operations Plan – PART I
SEMS/NIMS
20 Several discipline-specific mutual aid systems have been developed, including emergency management, fire and rescue, law, medical, public works, and Safety Assessment Program (“SAP”) resources. The adoption of SEMS/NIMS does not alter existing mutual aid systems. These systems work through local government, disaster management area, regional, and state levels consistent with SEMS/NIMS.
Mutual aid may also be obtained from other states. Inter-state mutual aid may be obtained through direct state-to-state contacts, pursuant to inter- state agreements and compacts, or may be coordinated through federal agencies.
MUTUAL AID COORDINATORS
To facilitate mutual aid, discipline-specific mutual aid systems work through designated mutual aid coordinators at the disaster management area, regional, and state levels. The basic role of a mutual aid coordinator is to receive mutual aid requests, coordinate the provision of resources from within the coordinator's geographical area of responsibility, and to pass on unfilled requests to the next level.
Mutual aid requests that do not fall into one of the discipline-specific mutual aid systems are handled through the emergency services mutual aid system by emergency management staff at the local government, disaster management area, regional, and state levels.
Mutual aid coordinators may function from an EOC, their normal departmental location, or other locations depending on the circumstances. Some incidents require mutual aid but do not necessitate activation of the affected local government or disaster management area EOC’s because of the incident's limited impacts. In such cases, mutual aid coordinators typically handle requests from their normal work location. When EOC’s are activated, all activated disciplinespecific mutual aid systems should establish coordination and communications with the EOC’s:
• When an operational area EOC is activated, operational area mutual aid system representatives should be at the operational area EOC to facilitate coordination and information flow.
• When a CalOES regional EOC is activated, regional mutual aid coordinators should have representatives in the regional EOC, unless it is mutually agreed that effective coordination can be accomplished through telecommunications. State agencies may be requested to send representatives to the regional EOC to assist CalOES regional staff in handling mutual aid requests for disciplines or functions that do not have designated mutual aid coordinators.
• When the State Operations Center (SOC) is activated, state agencies with mutual aid coordination responsibilities will be requested to send representatives to the SOC.
Mutual aid system representatives at an EOC may be located in various functional elements (sections, branches, groups, or units) or serve as an agency representative, depending on how the EOC is organized and the extent to which it is activated.
Emergency Operations Plan – PART I
SEMS/NIMS
21 PARTICIPATION OF VOLUNTEER AND PRIVATE AGENCIES
Volunteer agencies and private agencies may participate in the mutual aid system along with governmental agencies. For example, the disaster medical mutual aid system relies heavily on private sector involvement for medical/health resources. Some volunteer agencies and other nongovernmental organizations (NGO’s), such as the American Red Cross, Salvation Army, and others are an essential element of the statewide emergency response to meet the needs of disaster victims.
Volunteer agencies mobilize volunteers and other resources through their own systems. They also may identify resource needs that are not met within their own systems that would be requested through the mutual aid system. Volunteer and/or private agencies with extensive involvement in the emergency response should be represented with an Agency Representative in EOC’s.
Some private agencies have established mutual aid arrangements to assist other private agencies within their functional area. For example, electric and gas utilities have mutual aid agreements within their industry and established procedures for coordinating with governmental EOC’s. In some functional areas, services are provided by a mix of special district, municipal, and private agencies.
EMERGENCY FACILITIES USED FOR MUTUAL AID
In-coming mutual aid resources may be received and processed at several types of facilities including: marshalling areas, mobilization centers, and incident facilities. Each type of facility is described briefly below:
• Marshalling Area: Defined in the National Response Framework as an area used for the complete assemblage of personnel and other resources prior to their being sent directly to the disaster area. Marshalling areas may be established in other states for a catastrophic California earthquake.
• Mobilization Center: An off-incident location at which emergency service personnel and equipment are temporarily located pending assignment, release, or reassignment. For major area-wide disasters, mobilization centers may be located in or on the periphery of the disaster area.
• Incident Facilities: Incoming resources may be sent to staging areas, other incident facilities, or directly to an incident depending on the circumstances. Staging areas are temporary locations at an incident where personnel and equipment are kept while awaiting tactical assignments.
SUMMARY OF CITY OF SAN MARINO MUTUAL AID AGREEMENTS
The City of San Marino has existing Mutual Aid Agreements with the following organizations and agencies:
• Area C Fire Mutual Aid Agreement
Emergency Operations Plan – PART I
SEMS/NIMS
22 • Area C Law Enforcement Mutual Aid Agreement
• State of California Master Mutual Aid Agreement
• Disaster Management Area C Civil Defense and Disaster Board • Southern California Cities and Counties Public Works Mutual Aid • State of California Emergency Managers Mutual Aid Agreement
OVERVIEW OF SEMS RESPONSE
The following describes how SEMS is intended to work for various emergency situations. The situations are described in terms of the involvement and interactions of the five SEMS levels. They are intended to apply to all types of disasters that may occur in California, including: earthquakes, floods, fires, hazardous materials incidents, and terrorist incidents. This discussion assumes that appropriate emergency declarations and proclamations are made. It also assumes that multiagency or inter-agency coordination is accomplished at each level as required by SEMS regulations. Note that SEMS may be activated and resources mobilized in anticipation of possible disasters. Such anticipatory actions may be taken when there are flood watches, severe weather, earthquake advisories, or other circumstances that indicate the increased likelihood of a disaster that may require emergency response and mutual aid. The extent of actions taken will be decided at the time based on the circumstances.
LOCAL INCIDENT WITHIN CAPABILITY OF LOCAL GOVERNMENT
Field response: Field units respond as needed using the Incident Command System. Resources are requested through local government dispatch centers.
Local government: Supports field response as needed. Small incidents generally do not require activation of the local government emergency operations center. Emergency management staff may monitor the incident for possible increase in severity. Larger incidents may necessitate activation of the EOC. Local government will notify the operational area if the EOC is activated.
Operational area: Activation of the operational area EOC is generally not needed for small incidents, but consideration should be given to the possibility of the incident becoming larger.
The disaster management area EOC would be activated if the local government activates its EOC and requests operational area EOC activation.
SINGLE JURISDICTION INCIDENT – LOCAL GOVERNMENT REQUIRES SOME
ADDITIONAL RESOURCES
Field response: Field units respond as needed using the Incident Command System. Resources are requested through dispatch centers, department operations centers, or, in some cases, the EOC.
Local government: Supports incident commanders with available resources. The local government EOC is activated. Local government notifies the operational area lead agency.
Resources are requested through operational area emergency management staff and appropriate
Emergency Operations Plan – PART I
SEMS/NIMS
23 mutual aid coordinators. (In some cases, mutual aid may be obtained directly from neighboring local governments under local mutual aid agreements.) Local government retains responsibility for managing the response.
Operational area: Operational area emergency management staff and mutual aid coordinators locate and mobilize resources requested by local government. Emergency management staff and mutual aid coordinators generally operate from normal departmental locations for handling limited resource requests, but the EOC is not activated. Emergency management staff and mutual aid coordinators will communicate with each other as needed to coordinate resource mobilization. If requested by the affected local government, emergency management staff will activate the operational area EOC and notify the CalOES Regional Administrator.
MAJOR SINGLE JURISDICTION DISASTER – LOCAL GOVERNMENT REQUIRES
ADDITIONAL RESOURCES
Field response: Field units respond as needed using the Incident Command System. One or more Incident Commands may be established, depending upon the size and nature of the disaster.
Resources are requested through dispatch centers, department operations centers, or EOC.
Local government: Supports Incident Commanders with available resources. Local government activates its emergency operations center and notifies the operational area lead agency. Resources are requested through operational area emergency management staff and mutual aid coordinators. Local government retains responsibility for managing the response.
Operational area: Lead agency activates operational area emergency operations center.
Operational area emergency management staff and mutual aid coordinators locate and mobilize resources requested by local government. Mutual aid coordinators go to the EOC or send representatives depending on the circumstances. Resources not available within the operational area are requested through the CalOES Regional Administrator and regional mutual aid coordinators.
Regional: CalOES Regional Administrator activates Regional Emergency Operations Center (REOC) and notifies CalOES headquarters. CalOES Regional Administrator and regional mutual aid coordinators locate and mobilize resources requested by the operational area.
State: State Operations Center is activated. State CalOES staff monitor situation.
Emergency Operations Plan – PART I
SEMS/NIMS
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Emergency Operations Plan – PART I
Authorities and References
27 AUTHORITIES AND REFERENCES
FEDERAL (CITATIONS)
ROBERT T. STAFFORD DISASTER RELIEF AND EMERGENCY ASSISTANCE ACT OF 1988 (PUBLIC LAW 93-288, AS AMENDED).
FEDERAL CIVIL DEFENSE ACT OF 1950 (PUBLIC LAW 920, AS AMENDED).
NATIONAL RESPONSE FRAMEWORK (2016)
STATE
CALIFORNIA GOVERNMENT CODE, SECTION 3100, TITLE 1 DIVISION 4, CHAPTER 4. (PARAPHRASED)
Public employee are disaster service workers, subject to such disaster service activities as may be assigned to them by their supervisors. The term "public Employees" includes all persons employed by the state, county, city, or public district, excluding aliens legally employed. The law applies when:
• A local emergency has been proclaimed; or
• A state of emergency has been proclaimed; or
• A federal disaster declaration has been made.
The California Emergency Services Act (Chapter 7, Division 1, Title 2, California Government Code), hereinafter referred to as the Act. The Act provides the basic authorities for conducting emergency operations following a proclamation of Local Emergency, State of Emergency, or State of War Emergency by the Governor and/or appropriate local authorities, consistent with the provisions of this Act.
• Standardized Emergency Management System (SEMS) Regulations (Chapter 1, Division 2, Title 19 of the California Code of Regulations) and (Government Code Section 8607(a). • Standardized Emergency Management System (SEMS) Guidelines. • California Emergency Services Act (Chapter 7, Division 1, Title 2 of the Government Code).
• “Good Samaritan” HEALTH AND SAFETY CODE DIVISION 2.5 Liability. Chapter 9.
Liability Limitation 1799.102
• California Disaster Assistance Act (CDAA) 2015 California Code Government Code – GOV- TITLE 2 - GOVERNMENT OF THE STATE OF CALIFORNIA DIVISION 1 – GENERAL CHAPTER 7.5
Emergency Operations Plan – PART I
Authorities and References
28 • California Emergency Operations Plan (2016 Draft)
• California Emergency Services Assistant Compacts
o Interstate Civil Defense and Disaster Compact (1951)
o Emergency Management Assistance Compact (2005)
• Catastrophic Incident Base Plan Concept of Operations (2008) • California Governor’s Office of Emergency Services Law Enforcement Guide for Emergency Operations (2016)
• California Health and Safety Code, Division 20, Chapter 6.5, Sections 25115 and 25117, Chapter 6.95, Sections 2550 et seq., Chapter 7, Sections 25600 through 25610, dealing with hazardous materials.
o Orders and Regulations which may be selectively promulgated by the Governor during a State of Emergency
o Orders and Regulations promulgated by the Governor to take effect upon the existence of a State of War Emergency
• California Master Mutual Aid Agreement (1950)
• California Emergency Management Mutual Aid Plan (2017) • California Fire Service and Rescue Emergency Mutual AidSystem (2019) • California Law Enforcement Mutual Aid Plan (2019)
• California Association of Building Officials Safety AssessmentProgram (“SAP”) Mutual Aid Guide (2018)
THE CALIFORNIA EMERGENCY PLAN (PARAPHRASED)
Promulgated by the Governor, and published in accordance with the Act and provides overall statewide authorities and responsibilities, and describes the functions and operations of government at all levels during extraordinary emergencies, including wartime. Section 8568 of the Act states, in part, that "...the State Emergency Plan shall be in effect in each political subdivision of the state, and the governing body of each political subdivision shall take such action as may be necessary to carry out the provisions thereof." Local emergency plans are, therefore, considered to be extensions of the California Emergency Plan.
CALIFORNIA CIVIL CODE, CHAPTER 9, SECTION 1799.102 (PARAPHRASED) Provides qualified immunity from liability for public entities and emergency rescue personnel providing emergency services. "No person, who, in good faith and not for compensation, renders emergency care at the scene of an emergency, shall be liable for any civil damages resulting from any act or omission. The scene of an emergency shall not include emergency departments and other places where medical care is usually offered."
Emergency Operations Plan – PART I
Authorities and References
29 DISASTER SERVICE WORKER VOLUNTEER PROGRAM GUIDANCE OCTOBER 2016
This Guidance provides Program history, Program administration, step by step claim submission instructions, answers to frequently asked questions and related topics. It is to be used in conjunction with the DSWVP Regulations.
(California Code of Regulations (CCR), Title 19, §2570-2573.3.) LOCAL
CITY OF SAN MARINO MUNICIPAL CODE, CHAPTER 4: EMERGENCY
PREPAREDNESS SECTIONS LIST
§ 4.01.01 Emergency Defined
§ 4.02.01 Disaster Council
§ 4.02.02 Mutual Aid Plans
§ 4.02.03 Emergency Operations Plan
§ 4.03.01 Director of Emergency Services
§ 4.03.02 Powers and Duties
§ 4.03.03 Succession
§ 4.04.01 Continuation of Government; Council
§ 4.04.02 Continuation of Government; Departments
§ 4.05.01 Emergency Response Organization
§ 4.05.02 Director of Emergency Response Organization
§ 4.05.03 Duties and Functions
§ 4.05.04 Expenditures
§ 4.06.01 Punishment of Violations
CITY OF SAN MARINO HAZARD MITIGATION PLAN
On February 22, 2019 the FEMA completed a final review of the City of San Marino Local Hazard Mitigation Plan, officially adopted by the City of San Marino on February 13, 2019, and found the plan to be in conformance with Title 44 Code of Federal Regulations (CFR) Part 201.6 Local Mitigation Plans.
FEMA’s approval of the City of San Marino Local Hazard Mitigation Plan is for a period of five years, effective starting February 22, 2019. Prior to February 22, 2024, City of San Marino is required to review and revise its plan to reflect changes in development, progress in local mitigation efforts, and changes in priorities, and resubmit it for approval in order to continue to be eligible for mitigation project grant funding.
Emergency Operations Plan – PART I
Authorities and References
30 CITY OF SAN MARINO MUNICIPAL CODE, CHAPTER 4
§ 04.01.01: EMERGENCY DEFINED
The following words and phrases, when used in this Chapter, shall have the meanings respectfully ascribed to them in this Section:
EMERGENCY: The actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the City as the result of natural or man-made events, such as fire, storm, riot, earthquake, war or other conditions, other than conditions resulting from a labor controversy, which are beyond the control of the services, personnel, equipment and facilities of the City and require the combined forces of other political subdivisions to combat.
Emergency Operations Planning: The preparation of response procedures for different emergencies which may occur in the City.
(Ord. 958, 6-14-89) (Revisions 2011)
§ 04.02.02: MUTUAL AID PLANS
It shall be the duty of the Disaster Council and it is hereby empowered to develop and recommend for adoption by the Council mutual aid plans and agreements and such ordinances and resolutions, rules and regulations as are necessary to implement such plans and agreements. (Ord. 958, 6-14-89) (Revisions 2011)
§ 04.02.03: EMERGENCY OPERATION PLAN
The Disaster Council shall be responsible for the development of the City's Emergency Operations Plan. Said Plan shall provide for the effective mobilization of all of the resources of the City, both public and private, to meet any condition constituting a local emergency, state of emergency or state of war emergency and shall provide for the organization, powers and duties, services and staff of the emergency organization. Said plan shall take effect upon adoption by resolution of the City Council.
(Ord. 958, 6-14-89) (Revisions 2011)
§ 04.03.01: DIRECTOR OF EMERGENCY SERVICES
There is hereby created the position of Director of Emergency Services. The City Manager shall serve as the Director of Emergency Services.
(Ord. 958, 6-14-89) (Revisions 2011)
§ 04.03.02: POWERS AND DUTIES
The Director of Emergency Services is hereby empowered to:
A. Request the City Council to proclaim the existence or threatened existence of a "local emergency".
Emergency Operations Plan – PART I
Authorities and References
31 If the Council is not in session, the Director shall be empowered to proclaim the local emergency, which action must be ratified by the Council within seven (7) calendar days or the proclamation shall have no further force or effect. Such proclamation shall be renewed no less than every fourteen (21) days by the Council.
B. Request the Governor to proclaim a "state of emergency" when, in the opinion of the Director, the locally available resources are not adequate to cope with the emergency.
C. Control and direct the effort of the emergency organization of the City for the accomplishment of the purposes of this Chapter.
D. Direct cooperation between and coordination of services and staff of the emergency organization of the City, and resolve questions of authority and responsibility that may arise between them.
E. Represent the City in all dealings with public and private agencies on matters pertaining to emergencies as defined herein.
F. To exercise any and all other powers given to him or her and to take whatever other actions may be required of him or her by the City’s Emergency Operations Plan.
G. In the event of the proclamation of a "local emergency" as herein provided, the proclamation of a "state of emergency" by the Governor or the Secretary of California Office of Emergency Services or the existence of a "state of war emergency", the Director is hereby empowered:
1. To make and issue rules and regulations on matters reasonably related to protection of life and property as affected by such emergency; provided, however, such rules and regulations must be confirmed at the earliest practicable time by the City Council.
2. To obtain vital supplies, equipment and such other properties found lacking and needed for the protection of life and property and to bind the City for the fair value thereof and, if required immediately, to commandeer the same for public use.
3. To require emergency services of any City officer or employee and, in the event of the proclamation of a "state of emergency" in the County or the existence of a "state of war emergency", to command the aid of as many citizens of the City as he/she deems necessary in the execution of his/her duties. Such persons shall be entitled to all privileges, benefits immunities as are provided by State law for registered emergency service workers2
.
4. To requisition necessary personnel or material of any City department or agency.
5. To suspend without pay any City employee who fails to obey an order by the Director or his/her designated representative.
6. To execute all of his/her ordinary power as City Manager, all of the special powers conferred upon him/her by this Chapter or by resolution or approved plan 2 California Government Code §8656.
Emergency Operations Plan – PART I
Authorities and References
32 adopted pursuant hereto, all powers conferred upon him/her by any statute or agreement approved by the Council or by any other lawful authority and, in conformity with section 38791 of the State Government Code, to exercise complete authority over the City and to exercise all police powers vested in the City by the State Constitution and general laws
7. To declare hours of curfew for all persons, and during said hours of curfew, all persons shall be at their homes and shall not be on the streets, alleys or other public areas of the City, except in cases of extreme urgency.
The curfew shall be confirmed in a proclamation of the Mayor within seven (7) days, which proclamation shall be delivered to the Police Chief, who shall then see that said proclamation and curfew are enforced and warn the public that any violation of the curfew shall be deemed a misdemeanor, and violators will be arrested.
8. To temporarily close any and all streets, alleys and other public rights of way or property in the City to the public whenever, in the opinion of the Director, it is necessary in order to maintain the peace or safety of said community.
9. To declare all or any business establishments to be closed and remain closed until further order. Any person, after notice, refusing to close and remain closed shall be guilty of a misdemeanor. The Mayor shall issue a proclamation within seven (7) days of said order which shall inform said business of said closure.
10. To invoke any or all of the following provisions: Alcoholic Beverages: No person shall consume any alcoholic beverages in a public street or place which is publicly owned or in any motor vehicle driven or parked thereon which is within a duly designated restricted area.
11. Weapons: No unauthorized person shall carry or possess any rock, bottle, club, brick, gun or other weapon in a public street or place or within a duly designated restricted area.
Restricted Areas: No person shall enter any area designated by the Director as a restricted area unless in the performance of official duties or with the written permission from the Director or his/her duly designated representative, or such person shall prove residence therein.
(Ord. 958, 6-14-89) (Revisions 2011)
§ 04.03.03: SUCCESSION
The Director of Emergency Services shall designate the Fire Chief, or Police Chief to that office, to take effect in the event the Director is unavailable to attend meetings and otherwise perform his/her duties during an emergency. Such order of succession shall be approved by the City Council.
Should the Director of Emergency Services be unable to designate a successor, individuals who hold permanent appointments to the following positions in government shall automatically serve as acting Director, in the order shown, and shall serve until a successor has been appointed by
Emergency Operations Plan – PART I
Authorities and References
33 the City Council. An individual serving as the acting Director shall have the authorities and powers of the Director.
• Second Alternate: Fire Chief
• Third Alternate: Police Chief
(Ord. 958, 6-14-89) (Revisions 2011)
§ 04.04.01: CONTINUATION OF GOVERNMENT; COUNCIL
The City Council hereby appoints the members of the Planning Commission3 to serve as "standby officers" of the City Council pursuant to the provisions of Government Code sections 8635 through 8644. The "standby officers" shall serve in the order of his/her seniority on the Planning Commission. In the event more than one member of the Planning Commission has equal seniority, the seniority shall be determined alphabetically by the last name of the Commissioner. (Ord. 958, 6-14-89) (Revisions 2011)
§ 04.04.02: CONTINUATION OF GOVERNMENT; DEPARTMENTS
The City Manager shall designate the order of succession for each of the heads of the various departments of the City in the event of an emergency.
(Ord. 958, 6-14-89) (Revisions 2011)
§ 04.05.01: EMERGENCY RESPONSE ORGANIZATION
All officers and employees of the City, all volunteer forces enrolled to assist during an emergency and all groups, organizations and persons who by agreement or operation of law, including persons impressed into service under the provisions of this Chapter, are charged with duties incident to the protectionof life and property in the City during such emergency, and shall constitute the Emergency Response Organization of the City of San Marino. (Ord. 958, 6-14-89) (Revisions 2011)
§ 04.05.02: DIRECTOR OF EMERGENCY RESPONSE ORGANIZATION The Director of Emergency Services shall serve as the Director of the Emergency Response Organization.
(Ord. 958, 6-14-89) (Revisions 2011)
§ 04.05.03: DUTIES AND FUNCTIONS
The duties and functions of the Emergency Response Organization, its relationship with the American Red Cross and with appropriate State and Federal agencies, shall be as designated by law of the Federal government, the State or by the City's Emergency Operations Plan. 3 Chapter II, Article 08 of San Marino Municipal Code.
Emergency Operations Plan – PART I
Authorities and References
34 (Ord. 958, 6-14-89) (Revisions 2011)
§ 04.05.04: EXPENDITURES
All expenditures made by the Emergency Response Organization, with the approval of the Emergency Services Director in connection with declared emergency activities, including mutual aid activities, shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of San Marino.
(Ord. 958, 6-14-89) (Revisions 2011)
§ 04.06.01: PUNISHMENT OF VIOLATIONS
It shall be a misdemeanor or an infraction, as determined by the City Prosecutor, punishable as provided in Chapter I, Article 04 of this Code, for any person, during an emergency, to:
A. Willfully obstruct, hinder or delay any member of the Emergency Response Organization in the enforcement of any lawful rule or regulation issued pursuant to this Chapter or in the performance of any duty imposed upon him/her by virtue of this Chapter.
B. Do any act forbidden by any lawful rule or regulation issued pursuant to this Chapter if such act is of such a nature as to give or be likely to give assistance to the enemy or to imperil the lives or property of inhabitants of the City or to prevent, hinder or delay the defense or protection thereof.
C. Wear, carry or display, without authority, any means of identification specified by the Emergency Response Organization, the City of San Marino, or the State of California, or the United States of America.
(1990 Revs.; 1994 Code) (Revisions 2011)
Emergency Operations Plan – PART I
Types of Emergencies
35 TYPES OF EMERGENCIES
DEFINITIONS
INCIDENT
An incident is an occurrence or event, either human-caused or caused by natural phenomena, that requires action by emergency response personnel to prevent or minimize loss of life or damage to property and/or natural resources. Incidents may result in extreme peril to the safety of persons and property and may lead to, or create conditions of disaster. Incidents may also be rapidly mitigated without loss or damage. While not yet meeting disaster level definition, larger incidents may call for managers to proclaim a "Local Emergency." Incidents are usually a single event that can be small or large. They occur in a defined geographical area and require local resources or, sometimes, mutual aid. There are usually one to a few agencies involved in dealing with an ordinary threat to life and property and to a limited population. Usually a local emergency will not be declared and the jurisdictional EOC will not be activated. Incidents are usually of a fairly short duration, measured in hours or, at most, a few days. Primary command decisions are made at the scene along with strategy, tactics, and resource management decisions.
EMERGENCY
The term emergency is used in several ways. It is a condition of disaster or of extreme peril to the safety of persons and property. In this context, an emergency and an incident could mean the same thing, although an emergency could have more than one incident associated with it.
Emergency is also used in Standardized Emergency Management System (SEMS) terminology to describe agencies or facilities, e.g., Emergency Response Agency, Emergency Operations Center (EOC), etc. Emergency is also used to define a conditional state, such as a proclamation of "Local Emergency". The California Emergency Services Act, of which SEMS is a part, describes three states of emergency:
• State of War Emergency
• State of Emergency
• State of Local Emergency
DISASTER
A disaster is defined as a sudden calamitous emergency event bringing great damage, loss, or destruction. Disasters may occur with little or no advance warning, e.g., an earthquake or a flash flood, or they may develop from one or more incidents, e.g., a major wildfire or hazardous materials discharge. Disasters are either single or multiple events that have many separate incidents associated with them. The resource demand goes beyond local capabilities and extensive mutual aid and support are needed. There are many agencies and jurisdictions involved
Emergency Operations Plan – PART I
Types of Emergencies
36 including multiple layers of government. There is usually an extraordinary threat to life and property affecting a generally widespread population and geographical area. A disaster's effects last over a substantial period of time (days to weeks) and local government will proclaim a Local Emergency. Emergency Operations Centers (EOC’s) are activated to provide centralized overall coordination of jurisdictional assets, departments and incident support functions. Initial recovery coordination is also a responsibility of the EOC’s.
CATASTROPHE
The National Response Framework (NRF) defines a catastrophic incident as “any natural or manmade incident, including terrorism, which results in extraordinary levels of mass casualties, damage, or disruption severely affecting the population, infrastructure, environment, economy, national morale, and/or government functions.” A catastrophic incident may be a single incident, or a series of incidents that result in:
• Thousands of casualties and tens of thousands of displaced persons • Isolation of the affected area from normal supply channels and chains, leading to difficulty in getting resources to the area
• Massive disruption of the area’s critical infrastructure (such as energy, transportation, telecommunications, medical response, and health care systems) • Overwhelmed response capabilities and State and local resources • Overwhelmed existing response strategies
• Requirements for immediate lifesaving support from outside the affected area • Long-term economic impacts in the incident area, State, and Nation.
Emergency Operations Plan – PART I
Emergency Response Levels
37 EMERGENCY RESPONSE LEVELS
RESPONSE LEVELS FOR DIRECTION AND COORDINATION
RESPONSE LEVEL 1 – MAJOR DISASTER
Centralized Coordination and Direction
City resources are overwhelmed and extensive outside resources are required. A Local Emergency and a State of Emergency are proclaimed and a Presidential Declaration is requested.
The emergency operation is centralized. The Emergency Operations Center (EOC) is activated and all coordination and direction activities are done from there. There may be several incidents and the managers of each incident would, as much as possible, report to and receive direction from the EOC. During war, a Statewide Emergency Management System will be fully activated and the State will coordinate emergency operations from Sacramento.
Level One EOC Activation: Level One activation involves a complete and full activation of all organizational elements at full staffing and all Emergency Support Functions. Level One would normally be the initial activation during any major emergency requiring extreme State level help.
RESPONSE LEVEL 2 – LOCAL DISASTER
Centralized Coordination and Decentralized Direction
Local resources are not adequate and mutual aid may be required on a regional or even statewide basis. A Local Emergency is proclaimed and a State of Emergency might be proclaimed.
Several departments, as well as other jurisdictional agencies need close coordination. The Emergency Operations Center (EOC) is activated to coordinate emergency response.
Direction is decentralized: Incident Command Systems are established and continue to report through agency dispatch centers. Agency dispatch centers or liaison personnel provide information to the Emergency Operations Center (EOC).
EOC activities may include, but are not limited to:
• Establishing a citywide situation assessment function. • Establishing a citywide public information function.
• Determining resource requirements for the affected area and coordinating resource requests.
• Establishing and coordinating the logistical systems necessary to support multi-incident management.
• Establishing priorities for resource allocation.
Level Two EOC Activation: Level Two activation is normally achieved as an increase from Level Three or a decrease from Level One. This activation level is used for emergencies or planned events that would require more than a minimum staff but would not call for a full
Emergency Operations Plan – PART I
Emergency Response Levels
38 activation of all organization elements, or less than full staffing. The EOC Director, in conjunction with the General Staff, will determine the required level of continued activation under Level Two, and demobilize functions or add additional staff to functions as necessary based upon event considerations. Representatives to the EOC from other agencies or jurisdictions may be requested under Level Two to support functional area activations.
RESPONSE LEVEL 3 – LOCAL EMERGENCY
Decentralized Coordination and Direction
This type of situation is managed in a normal manner from a command post at the scene. Local resources are adequate and available; a local emergency is proclaimed. Both coordination and direction are centralized.
The Emergency Operations Center (EOC) is not activated and public safety personnel provide necessary support, as established by agreements and ordinances. Police, fire and other responders coordinate via established telephones, radio systems, and dispatch centers.
Level Three EOC Activation: Level Three is a minimum activation. This level may be used for situations which initially only require a few people, e.g. weather-related events, alerts of rain or wind storms, or monitoring of a planned event. At a minimum, Level Three staffing consists of the EOC Director. Section Coordinators and a situation assessment activity in the Planning and Intelligence Section may be included in this level. Other members of the organization could also be part of this level of activation e.g., the Communications Unit, from the Logistics Section, or an Information Officer.
Emergency Operations Plan – PART I
Emergency Response Levels
39 RESPONSE LEVEL DIAGRAM
Level 1: Major Disaster
On-scene Incident
Commander(s)
Communicates with EOC under Command of Director
Major Disaster
Incident Command Sites Communicate with EOC Site
Liaisons
Level 2: Local Disaster
On-scene Incident
Commander(s)
Communicates with Dispatch Center
Local Disaster
Incident Commander(s) Communicate with Director
through Site Liaisons
Level 3: Local Emergency
On-scene Incident
Commander(s)
Communicates using Routine Protocols and Agency
Dispatch
Local Emergency Key Staff Placed on City Watch
EOC is not activated
1 2
3
Emergency Operations Plan – PART I
Emergency Response Levels
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Emergency Operations Plan – PART I
Emergency Phases
41 EMERGENCY PHASES
PHASES DEFINED
Some emergencies will be preceded by a build-up or warning period, providing sufficient time to warn the population and implement mitigation measures designated to reduce loss of life and property damage. Other no notice emergencies occur with little or no advance warning, thus requiring immediate activation of the emergency operations plan and commitment of resources.
All employees must be prepared to respond promptly and effectively to any foreseeable emergency, including the provision and use of mutual aid. Emergency management activities during peacetime and national security emergencies are often associated with thephases indicated below. However, not every disaster necessarily includes all indicated phases.
MITIGATION PHASE
Mitigation is perhaps the most important phase of emergency management. However, it is often the least used and generally the most cost effective. Mitigation is often thought of as taking actions to strengthen facilities, abatement of nearby hazards, and reducing the potential damage either to structures or their contents. While it is not possible to totally eliminate either the destructive force of a potential disaster or its effects, doing what can be done to minimize the effects may create a safer environment that will result in lower response costs and fewer casualties. Mitigation efforts occur both before and following disaster events. Post-disaster mitigation is part of the recovery process. Eliminating or reducing the impact of hazards which exist within the City and are a threat to life and property are part of the mitigation efforts. Mitigation tools include:
• Local ordinances and statutes (zoning ordinance, building codes and enforcement, etc.) • Structural measures
• Tax levy or abatements
• Public information and community relations
• Land use planning
• Professional training
PREPAREDNESS PHASE
The preparedness phase involves activities taken in advance of an emergency. These activities develop operational capabilities and effective responses to a disaster. These actions might include mitigation activities, emergency/disaster planning, training and exercises, and public education.
Those identified in this plan as having either a primary or support mission relative to response and recovery should prepare standard operating procedures (SOP’s)/emergency operating procedures and checklists detailing personnel assignments, policies, notification rosters, and resource lists. Personnel should be acquainted with these SOP’s/emergency operating procedures and checklists through periodic training in the activation and execution procedures.
Emergency Operations Plan – PART I
Emergency Phases
42 RESPONSE PHASE
Pre-Emergency
Recognition of the approach of a potential disaster where actions are taken to save lives and protect property. Warning systems may be activated and resources may be mobilized, Emergency Operations Centers (EOC’s) may be activated and evacuation may begin.
When a disaster is inevitable, actions are precautionary and emphasize protection of life. Typical responses may include:
• Evacuation of threatened populations to safe areas.
• Advising threatened populations of the emergency and apprizing them of safety measures to be implemented.
• Advising the Los Angeles County Operational Area of the emergency. Notify Operational Area EOC utilizing OARRS (Operational Area Response and Recovery System). If OARRS is not available, then send all reports to, Temple City Sheriff’s Station by means coordinated with and agreed to by the watch commander and city staff. The Temple City Sheriff’s Station will then enter the data into OARRS.
• Identifying the need for mutual aid and requesting such through the Los Angeles County Operational Area via OARRS; or if OARRS is not available, then all reports are to be sent to the Los Angeles County Sheriff’s Department, Temple City Substation. • Proclamation of a Local Emergency by local authorities.
Emergency Response
During this phase, Emphasis is placed on saving lives and property, control of the situation, and minimizing effects of the disaster. Immediate response is accomplished within the affected area by local government agencies and segments of the private sector.
One of the following conditions will apply to the City during this phase:
• The situation can be controlled without mutual aid assistance from outside the City. • Evacuation of portions of the City is required due to uncontrollable immediate and ensuing threats.
• Mutual aid from outside the City is required.
• The City is either minimally impacted or not impacted at all, and is requested to provide mutual aid to other jurisdictions.
The emergency management organization will give priority to the following operations:
• Dissemination of accurate and timely emergency public information and warning to the public
• Situation analysis
• Resource allocation and control
• Evacuation and rescue operations
Emergency Operations Plan – PART I
Emergency Phases
43 • Medical care operations
• Coroner operations
• Care and shelter operations
• Access and perimeter control
• Public health operations
• Restoration of vital services and utilities
Sustained Emergency
In addition to continuing life and property protection operations, mass care, relocation, registration of displaced persons and damage assessment operations will be initiated. As the emergency continues, assistance is provided to victims of the disaster and efforts are made to reduce secondary damage. Response support facilities may be established. The resource requirements continually change to meet the needs of the incident.
RECOVERY PHASE
Recovery is taking all actions necessary to restore the area to pre-event conditions or better, if possible. Therefore, mitigation for future hazards plays an important part in the recovery phase for many emergencies. There is no clear time separation between response and recovery. In fact, planning for recovery should be a part of the response phase.
The recovery phase has major objectives which may overlap, including:
• Reinstatement of family autonomy
• Provision of essential public services
• Permanent restoration of private and public property
• Identification of residual hazards
• Plans to mitigate future hazards
• Recovery of costs associated with response and recovery efforts.
Emergency Operations Plan – PART I
Emergency Phases
44 This page intentionally left blank
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
45 EMERGENCY PROCLAMATIONS AND
DECLARATIONS
LOCAL EMERGENCY PROCLAMATION
A Local Emergency may be proclaimed by the City Council or by the City Manager as specified by ordinance adopted by the City Council. A Local Emergency declared by the City Manager must be ratified by the City Council within seven days. The governing body must review the need to continue the declaration at least every twenty-one days until the Local Emergency is terminated. The Local Emergency must be terminated by resolution as soon as conditions warrant. Declarations are normally made when there is a threat, an actual disaster, or extreme peril to the safety of persons and property within the city, caused by natural or manmade situations.
The declaration of a Local Emergency provides the governing body with the legal authority to:
• Request that the Governor declare a State of Emergency. • Promulgate or suspend orders and regulations necessary to provide for the protection of life and property, including issuing orders or regulations imposing a curfew within designated boundaries.
• Exercise full power to provide mutual aid to any affected area in accordance with local ordinances, resolutions, emergency plans, or agreements. • Request state agencies and other jurisdictions to provide mutual aid. • Require the emergency services of any local official or Employee. • Requisition necessary personnel and materials from any local department or agency. • Obtain vital supplies and equipment and, if required, immediately commandeer the same for public use.
• Impose penalties for violation of lawful orders.
• Conduct emergency operations without incurring legal liability for performance, or failure to perform. (Note: Article 17 of the Emergency Services Act provides for certain privileges and immunities.)
STATE OF EMERGENCY DECLARATION
A State of Emergency may be declared by the Governor when:
• Conditions of a disaster or extreme peril exist that threaten the safety of persons and property within the state caused by natural or man-made incidents. • The Governor is requested to do so by local authorities. • The Governor finds that local authority is inadequate to cope with the emergency.
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
46 When the Governor declares a State of Emergency:
• Mutual aid shall be rendered in accordance with approved emergency plans when the need arises in any county or city.
• The Governor shall, to the extent deemed necessary, have the right to exercise all police power vested in the State by the Constitution and the laws of the State of California within the designated area.
• Jurisdictions may command the aid of citizens as deemed necessary to cope with the emergency.
• The Governor may suspend the provisions of orders, rules, or regulations of any state agency, any regulatory statute, or statute prescribing the procedure for conducting state business.
• The Governor may commandeer or make use of any private property or personnel (other than the media) in carrying out the responsibilities of the office. • The Governor may promulgate, issue, and enforce orders and regulations deemed necessary.
STATE OF WAR EMERGENCY DECLARATION
When the Governor declares a State of War Emergency or a State of War Emergency exists, all provisions associated with a State of Emergency apply, plus:
• All state agencies and political subdivisions are required to comply with the lawful orders and regulations of the Governor that are made or given within the limits of the Governor's authority as provided for in the Emergency Services Act.
NATIONAL SECURITY EMERGENCIES
National Security Emergencies may range from minor inconveniences, such as food and petroleum shortages to a worst-case scenario, involving an attack on the United States utilizing nuclear weapons. Protective measures to be employed in the event of a threatened or actual attack on the United States include:
• In-place protection.
• Spontaneous evacuation by an informed citizenry may be considered a viable option within the context of this plan.
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
47 TEMPLATES AND FORMS
PROCLAMATION OF LOCAL EMERGENCY BY DIRECTOR OF EMERGENCY
SERVICES
PROCLAMATION OF
THE DIRECTOR OF EMERGENCY SERVICES
FINDING THE EXISTENCE OF A LOCAL EMERGENCY
Section 4.03.01 of the City of San Marino Municipal Code designates the City Manager as the Director of Emergency Services.
Section 4.03.03 of the City of San Marino Municipal Code authorizes the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency in the event the City Council is not in session.
Conditions of extreme peril to the safety of persons and property have arisen within the City of San Marino;
Caused by:
Example: Air pollution, fire, flood, storm, epidemic, riot, earthquake, other conditions resulting from war, or other cause
On: At:
Date Time
The City Council is not in session.
NOW, THEREFORE, IT IS PROCLAIMED that a local emergency now exists throughout the City of San Marino.
BE IT FURTHER PROCLAIMED AND ORDERED that during the existence of such local emergency, the powers, functions and duties of the emergency organization of the City of San Marino shall be those prescribed by state law and the ordinances, resolutions, and approved plans of the City of San Marino.
Dated: Signature:
Director of Emergency Services
City Manager
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
48 RESOLUTION RATIFYING PROCLAMATION OF LOCAL EMERGENCY BY
DIRECTOR OF EMERGENCY SERVICES
IN THE CITY COUNCIL OF THE STATE OF SAN MARINO
STATE OF CALIFORNIA
A RESOLUTION RATIFYING THE PROCLAMATION
OF THE DIRECTOR OF EMERGENCY SERVICES
CONCERNING THE EXISTENCE OF A LOCAL EMERGENCY
Section 4.03.03 of the City of San Marino Municipal Code authorizes the Director of Emergency Services to proclaim a local emergency under certain circumstances if the City Council is not in session and provides that the City Council shall ratify the proclamation within seven days thereafter.
Conditions of extreme peril to the safety of persons and property have arisen within the City caused by:
Example: Air pollution, fire, flood, storm, epidemic, riot, earthquake, other conditions resulting from war, or other cause
On: At: ; at which time the City Council was not in session.
Date Time
On {date}, the Director of Emergency Services of the City of San Marino duly proclaimed the existence of a local emergency within the City of San Marino. The City Council does hereby find that the aforesaid conditions of extreme peril did warrant and necessitate the proclamation of the existence of a local emergency.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino that the proclamation of the existence of a local emergency by the Director of Emergency Services is hereby ratified.
BE IT FURTHER RESOLVED that said local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council.
APPROVED AS TO FORM:
City Attorney
On motion of Councilmember , Seconded by
Councilmember , the foregoing Resolution was passed and adopted this day of , 20 , by the following vote:
Ayes: Noes: Absent:
Attest:
Mayor City Clerk
City of San Marino, California
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
49 DISASTER DECLARATION TERMINATION RESOLUTION
IN THE CITY COUNCIL OF THE CITY OF SAN MARINO
STATE OF CALIFORNIA
A RESOLUTION TERMINATING
EXISTENCE OF LOCAL EMERGENCY
Before the City Council of the City of San Marino, California In the matter of
{Local Emergency Origin/Name}
The City Council of the City of San Marino has declared an emergency/disaster, due to conditions in the City of San Marino on (date), and a determination has been made that conditions no longer constitute a state of emergency/disaster; therefore, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL:
That the heretofore stated emergency/disaster declaration is terminated.
DATED this day of , 20 .
APPROVED AS TO FORM:
CITY ATTORNEY
On motion of Councilmember , seconded by
Councilmember , the foregoing Resolution was passed and adopted this day of , 20 , by the following vote:
Ayes: Noes: Absent:
Attest:
Mayor City Clerk
City of San Marino, California
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
50 CURFEW ORDER
CITY OF SAN MARINO PROCLAMATION AND ORDER OF THE
DIRECTOR OF EMERGENCY SERVICES IMPOSING A CURFEW
The existence of a local emergency has been proclaimed in the City of San Marino pursuant to section 4.03.03 of the San Marino Municipal Code and for the reasons specified in such proclamation.
The local emergency presents a real and immediate threat to the public safety which cannot be adequately met through less drastic alternatives.
The threat to the public safety is made particularly acute during the hours specified below due to darkness, the fact that illegal and/or dangerous activities are more likely to occur during those hours, and the fact that persons in public areas during those hours may be subject to greater risk of harm and may interfere with public safety activities.
This proclamation is necessary to preserve the public safety and order.
The San Marino Municipal Code authorizes the City Manager to impose a curfew during a local emergency. Within 7 days the curfew shall be confirmed by the Mayor in proclamation.
This proclamation shall be delivered to the Police Chief, who then shall see that public is informed and the curfew is enforced.
NOW, THEREFORE, the Director of Emergency Services hereby proclaims and orders as follows:
1. A curfew is hereby established:
( ) In all areas within the City of San Marino.
( ) Within the following areas of the City of San Marino:
2. The curfew shall remain in effect between the hour of AM/PM on {date} and AM/PM on {date}.
3. During curfew hours, the following regulations shall apply:
a. No person shall be present in any public or private street, sidewalk, park or other public place. Notwithstanding the foregoing, a person may be present in such a public place only in the following situations:
i. The person is only in such public place to the extent necessary to respond to a life-threatening medical emergency and the person is able to demonstrate the existence of such medical emergency to the satisfaction of a sworn peace officer;
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
51 ii. The person is authorized in writing by the San Marino Police Department to be present in such public place.
b. Not more than two persons shall congregate in any public place. c. Any sworn peace officer may require any person in any public place to produce identification and/or the documentation specified in subsection 3(a) above.
4. Any person who violates any provision of this proclamation shall be deemed guilty of misdemeanor punishable by a fine not to exceed $1,000, or by imprisonment for not to exceed six months, or both.
Dated: Signature:
Director of Emergency Services
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
52 PUBLIC NUISANCE REMOVAL ORDER
PUBLIC NUISANCE REMOVAL ORDER
{event} has caused or contributed to the destruction of a number of homes on {date}, 20 , and also destroyed or damaged a number of vehicles as well.
A number of other vehicles that were not destroyed still remain in areas where disaster workers require unhindered access.
The City of San Marino has declared that a state of emergency exists by passage of ordinance number , adopted {date}, which confers upon the Director of Emergency Services emergency powers to appropriately respond to the emergency.
The vehicles that remain in the areas where disaster workers require unhindered access present a danger to public health and safety, some of the vehicles are blocking public or private rights of way, and some of the vehicles are in danger of sliding down hillsides and/or impeding the clean-up operations.
The Director of Emergency Services has determined that the removal of these vehicles will aid in the clean-up operation.
The City of San Marino has encouraged owners of the vehicles to remove the vehicles on their own by providing notice to the owners through the media and other mechanisms, and insurance companies are being allowed access to the areas to remove these vehicles.
NOW, THEREFORE, BE IT ORDERED that all vehicles remaining in areas requiring unhindered access by disaster workers as of {date} are hereby declared to be public nuisances.
BE IT FURTHER ORDERED that the City of San Marino Police Department may cause the removal of any vehicle that is not removed from the areas requiring unhindered access by disaster workers as of {date}, and that the costs of removing any vehicle shall be the personal obligation of the owner and/or owner’s insured and where applicable a lien shall be placed against the property.
BE IT FURTHER ORDERED that this order will not apply to vehicles that are lawfully parked in driveways of occupied homes within the areas requiring unhindered access by disaster workers.
BE IT FURTHER ORDERED that the City Clerk shall publish this order as soon as possible for a period of not less than three days in local newspapers and shall post the order at various locations, including the Community Assistance Center and City Clerk’s office.
Dated: Signature: Director of Emergency Services
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
53 ORDINANCE PROHIBITING PRICE GOUGING
IN THE CITY COUNCIL OF THE CITY OF SAN MARINO
STATE OF CALIFORNIA
AN EMERGENCY ORDINANCE PROHIBITION OF PRICE GOUGING
A state of emergency was declared in the City of San Marino, California on {date}.
Certain merchants are now taking advantage of the emergency by increasing prices for consumer goods, called “Price Gouging”.
NOW, THEREFORE the City Council of the City of San Marino hereby prohibits any merchant selling any goods or providing any services within the areas affected by the emergency from raising prices above the pre-disaster levels. Sales of goods or services at a price above predisaster levels shall only be permissible if merchants can document, in writing, the purchase of these goods at increased cost.
Violation of the provisions of this ordinance known as “Prohibition of Price Gouging” is punishable by a fine of not more than $500 per incident and/or 30 days in jail. Each sale shall constitute a separate offense.
This ordinance shall be effective immediately.
APPROVED AS TO FORM:
CITY ATTORNEY
The foregoing ordinance was introduced and read at the emergency meeting of the City Council of the City of San Marino held on the day of , 20 , and finally adopted at the regular meeting of said Council held on {date}, 20 , by the following vote:
Ayes: Noes: Absent:
Attest:
Mayor City Clerk
City of San Marino, California
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
54 RESOLUTION FOR WORKER’S COMPENSATION FOR VOLUNTEERS
IN THE CITY COUNCIL OF THE CITY OF SAN MARINO
STATE OF CALIFORNIA
A RESOLUTION RELATIVE TO WORKER’S COMPENSATION BENEFITS FOR
REGISTERED VOLUNTEER DISASTER SERVICE WORKERS
Section 8580 of the Government Code, Chapter 7, Article 4, California Emergency Council, provides: “The California Emergency Council shall establish by rule and regulation various classes of disaster service workers and the scope of the duties of each class. The Emergency Council shall also adopt rules and regulations prescribing the manner in which disaster service workers of each class are to be registered. All such rules and regulations shall be designed to facilitate the paying of workers’ compensation.
The California Emergency Council has adopted rules and regulations establishing classes of disaster service workers, the scope of duties of each class, and the manner of registration of such volunteer disaster service workers.”
Section 8612 of the Government Code, Chapter 7, Article 10, Local Disaster Councils, provides:
“Any disaster council which both agrees to follow the rules and regulations established by the Emergency Council pursuant to the provisions of section 8580 and substantially complies with such rules and regulations shall be certified by the Emergency Council. Upon such certification, and not before, the disaster council becomes an accredited disaster council.” The City of San Marino has registered and will hereafter register volunteer disaster service workers.
The City of San Marino desires to become an “accredited disaster council” organization in order that injured volunteer disaster service workers registered with it may benefit by the provisions of Chapter 10 of Division 4 of Part 1 of the Labor Code.”
NOW, THEREFORE, the City Council of the City of San Marino hereby agrees to follow the rules and regulations established by the California Emergency Council pursuant to the provisions of section 8580 of the Government Code.
The City Clerk is hereby instructed to send a certified copy hereof to the California Emergency Council. Effective Date: , 20 .
Attest: City Manager City Clerk
Date
Mail a certified copy to:
California Emergency Council
Office of Emergency Services
Post Office Box 419047
Rancho Cordova, California 95741-9047
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
55 EMERGENCY ZONING ORDINANCE
IN THE CITY COUNCIL OF THE CITY OF SAN MARINO
STATE OF CALIFORNIA
AN EMERGENCY ORDINANCE SUSPENDING AUTOMATIC APPROVAL
DEADLINES FOR ALL LAND USE, SUBDIVISION AND ZONING
APPLICATIONS
An emergency situation has arisen within the City of San Marino caused by:
Example: Air pollution, fire, flood, storm, epidemic, riot, earthquake, other conditions resulting from war, or other cause
On: At: .
Date Time
Several City-owned buildings sustained heavy damage and required closure.
The operations of numerous City offices and departments, including offices and departments responsible for processing land use, subdivision and zoning applications, have been disrupted and employees have been displaced.
The City is operating under a declared emergency.
It is necessary to suspend automatic approval deadlines, including appeal deadlines, for all land use subdivision and zoning applications.
NOW, THEREFORE, the City Council of the City of San Marino does ordain as follows:
Section 1. All provisions of laws, ordinances, regulations, resolutions, rules and statutes, including but not limited to provisions contained in the State Permit Streamlining Act, the California Environmental Quality Act, the State Subdivision Map Act and the Municipal Code establishing review deadlines and authorizing automatic approvals are suspended for the duration of the existing emergency.
Section 2. This ordinance shall be effective immediately and shall apply retroactively to all applications that were on file with the City as of {Date} and to all applications filed during the emergency.
Section 3. This ordinance shall remain in effect until and through the last day of the existing emergency.
Section 4. For application review and automatic approval deadline purposes, all land use, subdivision and zoning applications that were either on file with the City on {date}, or that were filed with the City after {date} but during the
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
56 period of the emergency, shall be considered filed on the first working day following expiration of the emergency.
Section 5. That the term "emergency" as used in this ordinance shall mean the emergency declared by the City Council on {date}.
Section 6. Within three days of the date of this ordinance, the City Clerk is directed to cause a copy of this ordinance to be published twice weekly, for the duration of the emergency, in a newspaper of general circulation.
APPROVED AS TO FORM:
CITY ATTORNEY
The foregoing ordinance was introduced and read at the emergency meeting of the City Council of the City of San Marino held on the day of , 20 , and finally adopted at the regular meeting of said Council held on {date}, 20 , by the following vote:
Ayes: Noes: Absent:
Attest:
Mayor City Clerk
City of San Marino, California
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
57 RELEASE FROM LIABILITY AND HOLD HARMLESS AGREEMENT
In consideration of the City abating the public nuisance at:
{address}, the undersigned for himself/herself
and all heirs and assigns, agrees to unconditionally release the City, its council, officers, employees, agents, contractors and subcontractors from any and all liability, including but not limited to liability resulting from damage, if any, to:
{address}, and/or the personal property therein,
caused or to be caused by the work more particularly described below, except for damage or injury, if any, caused by the negligence or intentional misconduct of the City, its council, officers, employees, agents, contractors or subcontractors, and that the provisions of section 1542 of the Civil Code of the State of California are hereby expressly waived and the undersigned understands that said section provides:
"A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by him must have materially affected his settlement with the debtors."
The undersigned understands and acknowledges the significance and consequence of this waiver of California Civil Code section 1542 is that he/she will not be able to make any claims for damages that may exist as of the date of this release but which the undersigned does not know exist, and which, if known, would materially affect the undersigned's decision to execute this “Release from Liability/Hold Harmless Agreement”, regardless of whether the undersigned's lack of knowledge is the result of ignorance, oversight, error, negligence, or any other cause.
The undersigned agrees to be responsible for all injuries to persons and for all damage to real or personal property of the City or others, caused in connection with the abatement work described in this agreement. The undersigned agrees to defend and hold harmless and indemnify the City, its council, officers, agents, employees, contractors and subcontractors from all costs and claims for damage to real or personal property, or personal injury to any third party in connection with the abatement work described in this agreement.
This release from liability is made based on the description of the contemplated abatement work by the City of San Marino, namely:
This release from liability is valid from {Date} and covers work through {Date}.
Dated: Dated:
By: By: Property Owner Property Owner
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
58 RELEASE OF LIABILITY BY BUILDING OWNER
Release of Liability by Building Owner
The undersigned (hereinafter referred to as "Owner") acknowledges that Owner has been advised by the City of San Marino that the building or facility described as:
(hereinafter referred
to as "Building") located at:
{address} has been seriously damaged and is unsafe. Owner has been further advised and acknowledges that entry may result in injury or death.
Owner hereby unconditionally releases the City of San Marino, its officers, agents and Employees from any and all liability for any damage, injury or death that Owner may sustain if the Building is re-entered with the permission or authorization of Owner.
Owner agrees to be responsible for all injuries to persons and for all damages to real or personal property of the City of San Marino or others, which may occur in connection with the entry into the Building by person(s) with the permission or authorization of Owner.
Owner agrees to indemnify, defend and hold harmless the City of San Marino, its officers, agents and employees, from all costs, claims or other liability for damages to property or death or injuries to persons which may occur in connection with the entry into the Building by person(s) with the permission or authorization of Owner.
Unless and until the City of San Marino advises Owner in writing that the Building is safe, Owner agrees to ensure that no person(s) enter the Building without first signing a form provided by the City releasing the City from any liability related to the entry into the Building by such person(s).
Print Name Signature
Title Date
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
59 ENTRY TO UNSAFE BUILDING – RELEASE OF LIABILITY
I acknowledge that I have been advised by the City of San Marino that the building or facility (the "Building") listed below has been seriously damaged and is unsafe to enter and I have been warned that entry may result in death or injury.
Building Name:
Address:
I am fully aware of the above conditions and I enter the Building of my own will.
I hereby unconditionally release the City of San Marino and its officers, agents and employees from any and all damages and liability for any personal injury, death or property damage I may sustain which is related to my entry of the Building.
I further agree to indemnify, defend and hold harmless the City of San Marino and its officers, agents and employees from any and all claims or other liability for personal injury, death or property damage arising from my entry of the Building.
Print Name Signature
Title Date
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
60 REQUEST FOR RE-ENTRY
We are requesting conditional entry to:
{address}
For the following purpose(s):
We propose to perform the above work with the following plan:
Entry Date: Entry Time:
Completion Date: Completion Time:
Total number of persons in the building at one time:
Portions of building that will be entered:
Areas that will be off limits:
Areas that require temporary shoring:
Re-establishing of electrical service has been determined to be safe: Yes: No Auxiliary power for lighting will be provided: Yes: No:
Name of the structural engineer and/or his qualified technical representatives who will be inside the building monitoring the condition of the building and the activities during the entire period that persons will be in the building:
Comments (attach additional sheets if necessary):
The above purpose for entering the building and the stated plan meets our approval.
Structural Engineer Signature (Owner)
Date Print Name (Owner)
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
61 EMERGENCY ORGANIZATION
OVERALL EMERGENCY STRUCTURE
SEMS/NIMS require that all public agencies use the five designated functions to serve as the basis for organizing emergency planning and response. The City of San Marino emergency response organization is based on these functions.
Please refer to the next page for the emergency organization chart specific to the City of San Marino. This organization chart may be modified to fit the needs of the City as well as the incident.
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
63 COMMAND STRUCTURE DEFINITIONS
POLICY GROUP
The Policy Group is responsible for: continuity of government; defining policy; short- and longrange recovery planning; legal advice on issues related to the response; and public information.
The group will receive periodic briefings from the EOC Director.
EOC DIRECTOR
The Emergency Operations Center (EOC) Director (City Manager/Director of Emergency Services) is responsible for: the overall management of the city at all times; establishing a chain of command for emergency situations; directing each department head to prepare and publish plans for their department on procedures for emergency or disaster situations; requires that prescribed training and disaster plans are implemented; requires that departments maintain first aid equipment and other emergency supplies; plans for safe storage of city records; and informs the public about the city's emergency program, its responsibility and participation in the plan. The director also delegates responsibility for the uniform planning and execution of details for the Disaster Preparedness Program.
EOC DEPUTY DIRECTOR
The Deputy Director of the EOC is responsible for assisting the Director of Emergency Services (EOC Director) in the City’s overall response and recovery effort; managing EOC operations and supervising the EOC Section Chiefs; and coordinating with other agencies involved in response/recovery. The EOC Deputy Director may be assigned as needed and discipline specific (Administration, Fire, Law Enforcement, Public Works) depending on the type of emergency.
LIAISON OFFICER
The Liaison Officer is the point of contact for assisting and cooperating agency representatives.
This includes agency representatives from other fire agencies, Red Cross, community-based organizations, law enforcement, public services, hospitals, schools and engineering organizations.
The Liaison Officer ensures visiting agency representatives are provided with the necessary workspace, communications, information, and internal points of contact necessary to perform their responsibilities.
The Liaison Officer will also ensure the EOC Director is informed as to what agencies are represented in the EOC.
AGENCY REPRESENTATIVES
An Agency Representative is an individual assigned to an incident from an assisting or cooperating agency, who has been delegated full authority to make decisions on all matters effecting that agency's participation at the incident. Agency representatives report to the Liaison Officer if that position has been filled. If there is no Liaison Officer, agency representatives report to the Director.
Emergency Operations Plan – PART I
Emergency Proclamations and Declarations
64 DISASTER MANAGEMENT AREA COORDINATOR (DMAC)
The role of the DMAC during a disaster is to augment the information flow and assist the County EOC (CEOC) as needed. The DMAC is NOT the primary communication path between the city EOC and the CEOC. The DMAC reports directly to the EOC Coordinator.
In the event of a disaster and/or if the city activates their EOC, the city is required to (1) notify the OEM Duty Officer by phone, and (2) submit a Jurisdiction Situation Report via OARRS. If the city has resource needs, they are to submit a Resource Request via OARRS.
EMERGENCY OPERATIONS CENTER (EOC) SECTION DEFINITIONS
OPERATIONS SECTION CHIEF
The Operations Section Chief, a member of the general staff, is responsible for: the management of all tactical operations directly applicable to the primary mission; activating and supervising organizational elements in accordance with the EOC Action Plan; directs its execution in the Operations Section; directs the preparation of unit operational plans; requests or releases resources; recommends expedient changes to the EOC Action Plan as necessary; and reports such to the Director.
Operations Section Deputy
The Operations Section Deputy is responsible for additional support to the Operations section as specified by the Operations Section Chief.
Fire Branch
The Fire Branch Director is responsible for: the management of fire prevention; control; and suppression; rescue operations; and hazardous materials releases; implements the part of the EOC Action Plan dealing with coordination of resources that provide for the rapid mobilization, organization, and operation of fire equipment and personnel to mitigate the effects of the emergency.
Law Enforcement Branch
The Law Enforcement Branch Director is responsible for: maintaining law and order; evacuating populations in a timely manner; controlling traffic; providing animal control to the emergency or disaster response; implementing the part of the EOC Action Plan dealing with coordination of resources that provide for the rapid mobilization, organization, and operation of police equipment and personnel to mitigate the effects of the emergency.
Public Works and Parks Branch
The Public Works and Parks Branch is responsible for: water supply; wastewater treatment; debris removal; assistance in traffic control; assistance in rescue operations; safety inspections of city infrastructure and other duties as required. The Public Works and Parks Branch also implements that part of the EOC Action Plan dealing with coordination of resources that provide for the rapid mobilization, organization, and operation of Public Works equipment and personnel to mitigate the effects of the emergency.
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Emergency Proclamations and Declarations
65 Utilities Group Supervisor
Under the direction of the Public Works Branch Director, the Utilities Group Supervisor is responsible for coordinating all water, wastewater, power. gas and cable activities.
Construction and Engineering Group Supervisor
Under the direction of the Public Works Branch Director, the Construction and Engineering Group Supervisor is responsible for coordinating debris removal, assistance with traffic control; assistance in rescue operations; and, assistance in safety inspections of the City’s infrastructure and damage assessment.
Building and Safety Unit
The Building and Safety Unit is responsible for the evaluation of all City-owned and private structures that may have been damaged in an incident. The Building Official in the City is the ultimate authority in determining whether or not a building is inhabitable or safely accessible, and those orders will be enforced by local law enforcement.
In a large incident, the need for outside resources to accomplish building inspection will be required. The coordination of such incoming resources, such as those arriving through the California Association of Building Inspectors (CALBO) is handled by this Unit.
Medical/Health Branch
The Medical Branch Director is responsible for: taking action to reduce injuries and the loss of lives by ensuring timely and coordinated medical response, treatment, and transportation.
The Medical Branch Director also implements that part of the Incident Action Plan dealing with coordination of resources that provide for the rapid mobilization, organization, and operation of medical equipment and personnel to mitigate the effects of the emergency.
Medical Unit Leader
The Medical Unit Leader is responsible for: development of the Medical Emergency Plan; obtaining medical aid and transportation primarily for injured and ill incident responders; and preparation of reports and records. The Medical Unit may also be called upon to assist the Operations Section in supplying medical care and assistance to civilian casualties.
Communications Leader
The Communications Unit Leader is responsible for: the development of plans for the effective use of communications equipment and facilities; installation and testing of communications equipment, such as telephones and radio systems for the EOC; acquisition of radio frequencies as needed to facilitate operations; supervision of the communications center; distribution of communications equipment to incident responders; assignment of Amateur Radio Operators as needed to augment primary communications networks; and the maintenance and repair of communications equipment.
RACES
Amateur radio operators can provide radio communications from point to point where other forms of communication are unavailable. They may also provide communication between the City
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Emergency Proclamations and Declarations
66 of San Marino EOC and outside agencies as required and assist with communicating ongoing damage assessment reports.
Using amateur radio frequencies provide packet radio capability to PIO, shelter sites, and the City of San Marino EOC.
CERT members may be trained to volunteer in this capacity. Currently, there is no point of contact for the San Gabriel Valley Emergency Communications Resource Team (https://www.qsl.net). However, they may be reached through State OES or the Los Angeles Operational Area EOC.
Care and Shelter Branch
The EOC Care and Shelter Unit is responsible for the care and sheltering people displaced by the emergency. This function coordinates closely with the American Red Cross. And other volunteer agencies. Attention to the needs of people with access and functional needs is an important function of this Group. Other members of this Branch may include Parks, Humane Society, Schools, Churches and other organizations who assist in providing human service support to disaster survivors.
PLANNING & INTELLIGENCE SECTION CHIEF
The Planning and Intelligence Section Chief is responsible for: collection, evaluation, dissemination, and use of information about the development of the incident and status of resources. The information provided is used for: 1) understanding the current situation, 2) predicting a probable course of incident events, 3) preparing alternative strategies, 4) accomplishing effective recovery, and, 5) providing public information. The Planning & Intelligence Section monitors and maintains information about the development of the event and status of resources.
Resource Status Unit Leader
The Resource Status Unit Leader is responsible for: establishing all incident check-in activities; preparation and processing of resource status change information; preparation and maintenance of displays, charts and lists that reflect the status and location of incident resources; transportation and support vehicles; and maintenance of a master check-in list of resources assigned to an incident; monitors the critical asset screen; organization chart screen; and the status of resource requests; and confirming information with the Logistics Section.
Situation Analysis Unit Leader
The Situation Analysis Unit Leader is responsible for: collection and organization of incident status and situation information; the evaluation, analysis, and display of that information for use by incident personnel, dispatchers, and the Emergency Operations Center (EOC); situation and infrastructure reports; works with the Documentation Unit to provide a situation status report to the County via the OARRS system.
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67 Damage Assessment Unit Leader
The Damage Assessment Unit Leader is responsible for: the collection and documentation of information connected with all structural damage during an incident, including the inspection of structures and safety determinations; implementing the emergency safety assessment and inspection program for city property; and coordinates efforts in developing an emergency inspection program for private property within the city.
The Damage Assessment Unit will placard structures as appropriate; and enters document the information or gives this information to the Situation Analysis Unit.
Demobilization Unit Leader
The Demobilization Unit Leader is responsible for: developing the demobilization plan and assisting incident sections/units in ensuring an orderly, safe, and cost-effective plan for movement of personnel and equipment from incident sites.
Documentation Unit Leader
The Documentation Unit Leader is responsible for: collecting and maintaining accurate and complete event files; providing duplication services to incident personnel; and storage of incident documentation for legal, analytical, and historical purposes.
Advance Planning Unit
The Advance Planning Unit is responsible for developing reports and recommendations for future time periods and for preparing reports and briefings for use in strategy and/or planning meetings.
Recovery Planning Unit
The Recovery Planning Unit is responsible for planning, preparing, and developing the City’s Disaster Recovery Plan; for conducting all initial recovery operations; and for preparing the EOC organization for transition to a recovery operations organization, in order to restore the City to pre-disaster condition as quickly and effectively as possible.
Technical Specialists Unit
Technical Specialists are advisors with special skills needed to support a field or function not addressed elsewhere or by any other discipline. Technical Specialists (which may or may not be employees of a public or private agency) may report to the Planning/Intelligence Section Chief; may function within an existing unit such as the Situation Status Unit; may form a separate unit; or may be reassigned to other parts of the organization, i.e. Operations, Logistics, or Finance/Administration.
LOGISTICS SECTION CHIEF
The Logistics Section Chief is responsible for: providing personnel, facilities, services, and materials to support the incident response; participating in the development and implementation of the Incident Action Plan; activating and supervising the branches and units; performing all Logistics Section functions if subordinate positions are not filled.
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Emergency Proclamations and Declarations
68 Supply Unit Leader
The Supply Unit Leader is primarily responsible for: ordering personnel resources; equipment; and supplies; receiving and storing supplies for the incident; maintaining an inventory of supplies; and servicing non-expendable supplies and equipment; and updating the documentation.
Personnel/Volunteer Unit
The Personnel/Volunteer Unit is responsible for: the overall management of volunteer staffing; coordinating registration and use of volunteers as Emergency Service Workers; and coordinating receipt, storage, and distribution of donated goods.
Facilities Unit Leader
The Facilities Unit Leader is primarily responsible for: the layout and activation of incident facilities, including the base, camp(s), shelters, Disaster Assistance Centers, and the Emergency Operations Center (EOC). The unit provides sleeping and sanitation facilities for incident personnel and manages base and camp operations. Each facility base or camp is assigned a manager who reports to the Facilities Unit Leader. The basic functions or activities of the base and camp manager are to provide security service and general maintenance.
Transportation Unit Leader
The Transportation Unit Leader is primarily responsible for: support of out-of-service resources; transportation of personnel, supplies, food, and equipment; fueling, maintenance and repair of vehicles and other ground equipment; and implementing a traffic plan for the incident.
Shelter Unit Leader
The Shelter Unit Leader is responsible for providing staffing and coordinating mass care and sheltering for affected residents and visitors.
Food Unit
The Food Unit Leader is responsible for: determining feeding requirements at all incident facilities; menu planning; determining cooking facilities required; food preparation; food service; potable water provisions; and general maintenance of food service areas.
Information Services Unit
The Information Services Unit is responsible for: installing, supporting and maintaining data processing hardware, connections, networks and software essential to the efficient management of the event; assisting the EOC positions in determining appropriate types and numbers of computers and computer applications required to facilitate operations; conduct training as required on use of information management systems.
ADMINISTRATION AND FINANCE SECTION CHIEF
The Administration and Finance Section Chief is responsible for: all financial and cost analysis aspects of the incident; supervising units under the Administration and Finance Section; participating in the development and implementation of the Incident Action Plan; and performing all section functions if subordinate positions are not filled.
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Emergency Proclamations and Declarations
69 Cost Unit Leader
The Cost Unit Leader is responsible for collecting all cost data, performing cost analysis, providing cost estimates, and recommending ways to reduce costs.
Time Unit Leader
The Time Unit Leader is responsible for personnel time recording and managing the commissary operation.
Compensation & Claims Unit Leader
The Compensation & Claims Unit Leader is responsible for: overall management and direction of all compensation for injury and claims during the incident; administering financial matters arising from serious injuries and deaths occurring during the incident; and for handling all claims-related activities other than injury.
Procurement Unit Leader
The Procurement Unit Leader is responsible for administering all financial matters pertaining to vendor contracts and purchase of supplies and materials.
Recovery Unit Leader
The Recovery Unit Leader is responsible for compilation of cost reimbursement data; and completion and filing of applications for cost reimbursement for personnel, materials, equipment, and damage arising from the event.
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Emergency Proclamations and Declarations
72 • Multi-jurisdictional and multi-agency disasters
• Wide-area search and rescue missions
• Pest eradication programs
• Oil spill response and recovery incidents
• Single and multi-agency law enforcement incidents
• Air, rail, water, or ground transportation accidents
• Planned events such as celebrations, concerts, parades • Private sector emergency management programs
• State or local major natural hazard management
ICS ORGANIZATION
The Incident Command System is the organizational structure used at the field level and does not reflect EOC organizational responsibilities. These five management activities are the foundation upon which the incident management develops. They apply whether handling a routine emergency, organizing a major event, or managing a major response to a disaster.
Command Section
The Command Section sets objectives and priorities and has overall responsibility at the incident.
Incident Commander
The Incident Commander (IC) is in charge at the incident, and must be fully qualified to manage the incident. As incidents grow in size or become more complex, a more highly qualified person may be assigned as IC by the responsible jurisdiction or agency.
Information Officer
The Information Officer is the point of contact for the media or other organizations seeking information directly from the incident or event.
Safety Officer
The Safety Officer monitors safety conditions and develops measures for assuring the safety of all assigned personnel.
Liaison Officer
The Liaison Officer serves as a point of contact for representatives from other response organizations and to coordinate outside agency’s involvement on larger incidents or events.
OPERATIONS SECTION
The Operations Section develops the tactical objectives, organization, and directs all resources; and conducts tactical operations to carry out the incident action plan.
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73 Divisions
Divisions are established to divide an incident geographically or describe some geographical area related to incident operations.
Groups
Groups are established to describe functional areas of operation. What is established will be determined by the needs of the incident. Groups work wherever they are needed, and are not assigned to any single division. Divisions and Groups are at an equal level in the organization.
Branches
Branches are established to increase the span of control, define another functional structure, or organize the incident around jurisdictional lines.
Air Operations
Air Operations are established separately at an incident where there are complex needs for the use of aircraft in both tactical and logistical operations.
Staging Areas
Staging Areas are established wherever necessary to temporarily locate resources awaiting assignment.
PLANNING AND INTELLIGENCE
Planning and Intelligence develops the incident action plan to accomplish the objectives; collects and evaluates information; and maintains resource status.
LOGISTICS
Logistics provides support to meet incident needs and provides resources and all other services needed to support the incident response.
FINANCE AND ADMINISTRATION
Finance and Administration monitors costs related to the incident and provides accounting, procurement, time recording, and cost analyses.
UNITS
Functional Units fall under the Planning and Intelligence, Logistics, and Finance and Administration Sections. Not all of the units may be required, and they will be established based upon the need.
The titles of the units are self-descriptive.
INCIDENT FACILITIES
Incident Facilities will be established depending on the kind and complexity of the incident or event. Not all facilities will necessarily be used.
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74 Incident Command Post
The Incident Command Post (ICP) is the location from which the Incident Commander oversees all incident operations. There is only one ICP for each incident or event. Every incident or event must have some form of ICP.
Staging Area
The Staging Area is the locations at which resources are kept while awaiting incident assignment.
Base
The Base is the location at the incident at which primary service and support activities are performed.
Camps
Camps are Incident locations where resources may be kept to support incident operations.
Camps differ from staging areas in that essential support operations are done at camps, and resources at camps are not always immediately available.
Helibase
A Helibase is a location in and around an incident area at which helicopters may be parked, maintained, fueled, and equipped for incident operations.
Helispot
A Helispot are temporary locations where helicopters can land and load/off-load personnel, equipment, and supplies.
INCIDENT ACTION PLAN
Every incident must have an oral or written action plan. The purpose of the plan is to provide all incident supervisory personnel with direction for future actions. Action plans which include the measurable tactical operations to be achieved are always prepared around a time-frame called an Operational Period.
Operational Periods can be of various lengths, but should be no longer than 24 hours. The planning of an operational period must be done far enough in advance to ensure that requested resources are available when it begins.
The Incident Action Plan must be known to all incident supervisory personnel. This can be done through briefings, by distributing a written plan prior to the start of the Operational Period, or by both methods.
Essential Incident Action Plan Elements
• Statement of Objectives - Appropriate to the overall incident. • Organization - Describes what parts of the ICS organization will be in place for each operational period.
• Assignments to Accomplish Objectives - These are normally prepared for each division or group and include the strategy, tactics, and resources to be used.
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75 • Supporting Material - Examples can include maps of the incident, a communications plan, a medical plan, a traffic plan, etc.
• Refer to Part II: Forms and Support Documentation for IAP Templates.
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Emergency Operations Plan – PART I
Emergency Operations Center
77 EMERGENCY OPERATIONS CENTER (EOC)
EXPLANATION OF THE EOC
The Emergency Operations Center (EOC) is the location from which centralized management of an emergency response is performed. The use of EOC’s is a standard practice in emergency management.
The Director of Emergency Services (City Manager) and key decision-making personnel operate from the EOC during the emergency response, establishing policy, and priorities. It serves as the central point for information gathering, processing, and dissemination; coordination of all City of San Marino emergency operations, and coordination with other agencies and the Operational Area EOC. The EOC may be partially or fully activated by the Director of Emergency Services, according to the requirements of the situation.
The EOC is organized according to SEMS/NIMS, as noted earlier in this plan. The Director, Emergency Coordinator, and the Section Chiefs serve as the EOC management team, along with the Public Information Officer, Safety Officer, and Liaison Officer.
Unless otherwise specified, the EOC should not be providing tactical direction to the various incidents that are being conducted in the field, using the Incident Command System.
PRIMARY EOC LOCATION
San Marino City Emergency Operations Center
2200 Huntington Drive
San Marino, CA 91108
The EOC normally is located on the south side of the City Hall courtyard connected to the Police Department. The EOC should be configured as closely as possible to the diagram shown on the next page. This location is supported by a back-up generator which automatically activates in the event of a power outage. In case of a major disaster, the EOC may be moved at the discretion of the EOC Director (City Manager) or designated alternate. Other rooms in the Police Department building may also be identified as meeting rooms for section, branch, and unit members, as required by the nature of the event.
ALTERNATE EOC LOCATION
Crowell Public Library
1890 Huntington Drive
San Marino, CA 91108
If possible and if it is safe to do so, supply items from the Primary EOC may be moved to the Alternate location. This is accomplished through the EOC Coordinator under the direction of the EOC Director (City Manager).
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Emergency Operations Center
79 EOC ACTIVATION
WHEN THE EOC IS ACTIVATED
The City EOC is activated in the event of a natural or man-made disaster when the routine availability of resources requires support and/or augmentation. City EOC activation is ordered by the City Manager (Director of Emergency Services). If the City Manager (Director of Emergency Services is not available, the decision will be made in order of the positions listed below:
• First Alternate: Fire Chief
• Second Alternate: Police Chief
• Third Alternate: Director of Public Works
• Fourth Alternate: Fire Division Chief
• Fifth Alternate: Police Commander
The following activation guidelines are a recommendation. The City official who decides to activate the EOC will implement the Standardized Emergency Management System (SEMS) and National Incident Management System (NIMS), as appropriate to the scope of the emergency and the City's role in response to the emergency. The City official implementing SEMS/NIMS may function from the EOC or from other locations depending on the situation.
Activated EOC’s may be partially or fully staffed to meet the demands of the situation. The City maintains four EOC staffing levels that can be applied to various situations (Refer to Part I:
Emergency Response Levels). Activation criteria are as follows:
Emergency Operations Plan – PART I
Plan Maintenance, Training and Exercise
81 PLAN MAINTENANCE, TRAINING, AND
EXERCISE
EMERGENCY OPERATIONS PLAN MAINTENANCE
The City of San Marino Emergency Operations Plan is designed for efficient update and additions.
The responsibility of maintaining the document is assigned to the Fire Chief. The Fire Chief will conduct a thorough review of the plan annually to ensure that plan elements are valid and current.
Updates shall be distributed every year as needed or when there are significant changes.
Each responsible organization or agency will also review and upgrade its portion of the EOP and/or modify its SOP’S/emergency operations procedures as required based on identified deficiencies experienced in drills, exercises, or actual occurrences. Changes in government structure and emergency response organizations will also be considered in the EOP revisions.
The Fire Chief is responsible for making revisions to the EOP that will enhance the conduct of response and recovery operations. The Fire Chief will prepare, coordinate, publish and distribute any necessary changes to the plan to all city departments and other outside agencies, as required.
The Fire Chief will further review documents that provide the legal basis for emergency planning to ensure conformance to SEMS/NIMS requirements and suggest modification as necessary.
This Plan is a management tool. It supports, and is integrated with, site operations. The Sections of the Plan addressing site procedures can be easily updated with minor modifications when there are changes to the City organization, systems and/or when new functional positions are added. It does not need to be updated every time site procedures change.
Individuals with emergency assignments are to review their procedures and related information after any activation, either simulated in drills or as an actual response. Individual checklists are to be revised as needed. Additionally, individual users are encouraged to add supplemental materials to their Sections for a complete “response ready” Plan.
The checklists are designed to be used as worksheets. New and revised checklists can be reprinted after any activation. Changes and revisions to the plan should be documented and date stamped. The footer date should always be kept current and can include the word “Revised” to indicate the update.
TRAINING PROGRAM MANAGEMENT
The Fire Chief is responsible for coordination and scheduling of training and exercising of this plan. The City of San Marino’s Emergency Response Organization will conduct regular exercises of this plan to train all necessary city staff in the proper response to disaster situations.
An exercise is a simulation of a series of emergencies for identified hazards affecting the city.
During these exercises, emergency response organizations are required to respond as though a
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Plan Maintenance, Training and Exercise
82 real emergency has occurred. The public will be made aware of these exercises through normal media communications.
This Plan is consistent with the Standardized Emergency Management System (SEMS) and National Incident Management System (NIMS) guidelines as of fiscal year 2007. The guidelines provide standardized training modules with competency requirements for each level of activation and responsibility. The City will need to review the guidelines to identify competency requirements based on this Plan.
The following training program is designed to meet compliance requirements for SEMS/NIMS and to provide specific levels of understanding to personnel in City government who would work within the emergency management system.
REQUIRED TRAINING: RESPONSE PERSONNEL
SEMS INTRODUCTORY COURSE
This is a one- to two-hour course that is for all personnel that may become involved in multiagency or multi-jurisdictional response at any level. This is a self-study course with instructor option. There is an optional test. The course provides basic understanding of SEMS, common terms, and information required to work within and support a SEMS response.
NIMS INTRODUCTORY COURSE – IS-700
This is a two- to three- hour course that is for all personnel that may become involved in multiagency or multi-jurisdictional response at any level. This is a self-study course with instructor option. Exam is mandatory. Course topics include key concepts and principles underlying NIMS, the benefits of ICS, Area Command, Multiagency Coordination System, Joint Information System (JIS), Resource Management, Common Communication and Information Management Systems, and the NIMS Integration Center.
REQUIRED TRAINING: ALL DIRECTORS, MANAGERS, AND SUPERVISORS
SEMS-ICS COURSES
These courses are intended as a progressive program consisting of:
MODULE 1: ICS Orientation (I-100)
This is a one-hour self-study course with optional test focusing on a general orientation of the Incident Command System for personnel working in support roles and for off-incident personnel.
The module reviews ICS organization, basic terminology for resources and facilities, and responsibilities related to an incident.
MODULE 2: ICS Basic (I-200)
This is a 12-hour instructor-based course with exercises and tests outlining the basic elements of incident command for personnel who respond to an incident to assist or support the
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83 organization but do not normally supervise others. This module covers features and principles of ICS, organization, incident resources and facilities, and common responsibilities.
MODULE 3: ICS Intermediate (I-300)
This is a 22-hour instructor-based course with exercises and tests that focuses on the intermediate elements of incident command for personnel who supervise an Incident Command System branch, division, group or unit, or are members of the management section. This module covers incident organization, resource management, air operations, incident, and event planning.
MODULE 4: ICS Advanced (I-400)
This is a 22-hour instructor-based course with exercises and tests, focusing on the advanced elements of incident command for personnel who supervise sections, management staff, incident commanders, and those who may assume key agency management roles over incidents. This module covers general and command staff roles in depth, major incident management, unified and area command. It also addresses California Mutual Aid and coordination between the field, local government and Operational Area EOC’s.
Intended Audience: All personnel assigned to EOC roles
SEMS Emergency Operations Center (EOC) Course
This eight-hour course consists of nine modules (five for all EOC levels and four additional modules to cover each SEMS EOC level). It is designed for support, supervisory, management and executive personnel at department levels or agency EOC’s, who would perform SEMS functions or work within a SEMS organization at any EOC level. This course covers principles of disaster and EOC management, field and local EOC interface, SEMS functional areas, concepts and procedures, intelligence, and mutual aid for all EOC levels.
Intended Audience: City Managers and Executives
SEMS EXECUTIVE COURSE
This two- to three-hour self-study or instructor-based course is for executives, administrators and policy makers within agencies who are required to support a SEMS emergency response. It provides background of the law, common terms, basic elements of SEMS, organizational roles and titles, and the need for executive support.
Intended Audience: City Council and Executives
OTHER TRAINING
Other management and supervisory personnel in the city who might be involved in Emergency Operations should complete the SEMS/NIMS Introductory Course. These training programs can be offered within the City either using city personnel qualified to present the program, or by contracting with trainers to provide the training. Resident courses are also offered at the California State Training Institute periodically throughout the year.
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Plan Maintenance, Training and Exercise
84 EXERCISES
MANAGEMENT TABLETOP TRAINING
The Director and City Employees with emergency assignments in the EOC should attend periodic special Management Tabletop Training in order to become familiar with the applied theory of the Incident Command System and functional management coordination. The training should include a detailed overview of how the Operational Area, various Offices of Emergency Services and other agencies coordinate with the City.
TABLETOP EXERCISE
All City Employees with emergency management response assignments should participate in one facilitated Tabletop Exercise annually.
This is not a full functional drill, but is a discussion-based, guided review of policies and procedures. It should be conducted at the EOC site and the scenario topics should vary to address a variety of incidents and conditions. Other outside agencies should be invited and encouraged to participate in table top exercises, e.g., (school district, Edison, Gas Co., etc.)
COMMUNICATION AND EARLY WARNING SYSTEMS
The City tests its Wireless Emergency Alert System (WEA) each month, and all other Communication and Early Warning Systems and protocols at least once a year. Tests are also conducted after significant changes to the system. Directories and procedures in the checklists should be updated after each test.
Notification Systems & Methods
The following are the systems used by the City along with a brief description of how they work, and who is authorized to activate them. No communication method can be expected to reach everyone in the community, multiple dissemination methods, and the request to “please share this message”, will usually reach the most people possible.
In most circumstances, warnings are approved by the Fire Chief, Police Chief or Incident Commander. The Fire Chief, Police Chief or the IC will consider the risk to the public, urgency, reach of their notification method, the timing and expected duration of the event, and the desire to avoid alarming or confusing messages.
Emergency Alert System (EAS)
The Emergency Alert System is a national public warning system that may be used by state, county, and local authorities to deliver important emergency information. EAS interrupts radio and television broadcasts across the media market to deliver safety instructions. The National Weather Service is the agency that most often activates the EAS in Los Angeles County.
Activation Authorization:
The use of EAS may be authorized by the City Manager, Fire Chief or Police Chief.
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85 Wireless Emergency Alerts (WEA)
WEA allows regional text warning to be delivered directly to WEA-enabled mobile devices. WEA messages target individual cell sites however, some bleed over is expected. All participating wireless providers are required to transmit alerts to a geographic area that best approximates the area affected by the emergency situation.
WEA messages are currently limited to 90 characters, typically warning the recipient of the type of incident and recommend safety action (e.g., shelter in place or evacuate).
Activation Authorization:
The use of WEA is authorized by the Fire Chief or Police Chief.
San Marino Community Alert
San Marino Community Alert is San Marino’s local public mass notification system designed to keep those who live or work in San Marino informed of important information during emergency events. The City of San Marino uses the vendor Blackboard Connect. With this system the City of San Marino can send messages to residents and businesses through phone land lines.
As a general rule, San Marino Community Alert is used for urgent safety warnings to shelter in place, evacuation notice, follow-up after the emergency/danger has passed or take other safety action. Messages are short and written in plain language.
Activation Authorization:
The use of San Marino Community Alert is authorized by the Fire Chief, Police Chief, Police Watch Commander or higher, Fire Division Chief or City Manager.
Nixle
Nixle is the City of San Marino’s community alert system which is used typically for urgent, community event, and traffic related information which is sent by text message or e-mail. While it is typically used for non-emergency reasons, the system can be used for significant events or emergencies as an additional layer of notification.
Activation Authorization:
The use of Nixle is authorized by the Police Watch Commander or higher, Fire Division Chief or higher, Public Works Director, or City Manager.
Communicating Law Enforcement Alerts to Residents (CLEAR) The CLEAR Program provides periodic email updates regarding Police Department activities to members of the community through an e-mail based format. E-mails may include press releases, crime bulletins, wanted posters, recent crime trends, and crime prevention techniques.
Activation Authorization:
The use of CLEAR is authorized by the Police Watch Commander or higher.
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Plan Maintenance, Training and Exercise
86 Media Release and Social Media
The San Marino City Manager’s Office, Fire Chief, Police Chief, or the Emergency Operations Center PIO will take the lead agency in issuing both media releases and social media posts during significant events and emergencies. Media releases and social media posts are not only a means of communicating a warning, but help the media amplify the message and provide a verified information source to the public. Many people who receive an emergency text message or phone call will seek to verify the message in the media before taking action. Media releases may also reach people who do not have mobile phones, may reach caregivers outside the impacted area, and may generate news coverage in languages other than English.
In almost all instances, media releases and social media should be used when a warning is issued to the public.
Social media such as Twitter, Facebook, Nextdoor and other platforms can be used to quickly inform the public. These platforms may reach people who are not watching broadcast media.
This information should be reposted, when appropriate, by other city social media platforms.
Activation Authorization:
The use of media releases and social media is authorized by the Public Information Officer, Police Watch Commander or higher, Emergency Operations Center PIO, Fire Division Chief or higher, or City Manager.
Electronic Message Boards
The City of San Marino has mobile electronic message boards that can be deployed throughout the city to warn motorists of a hazard, such as high water. These message boards are effective in warning approaching travelers. Message Boards should be used in addition to other mass notification systems including San Marino Community Alert, WEA, Nixle, etc. as appropriate.
Activation Authorization:
The use of electronic message boards is authorized by the Police Watch Commander or higher, Fire Division Chief or higher, or City Manager.
Public Address System (PA) & Vehicle Siren
The San Marino Police and Fire Departments have the ability to issue warnings through the use of loudspeakers and sirens on their vehicles. Examples where this may be appropriate include:
• Widespread evacuation
• Hazardous materials incident
• Civil disturbance
• Crowd control