CITY OF SAN MARINO
CITY COUNCIL AGENDA
Susan Jakubowski, Mayor www.cityofsanmarino.org
Steve Talt, Vice Mayor (626) 300-0700 Phone
Steven W. Huang, DDS, Council Member (626) 300-0709 Fax Gretchen Shepherd Romey, Council Member City Hall Council Chamber Ken Ude, Council Member 2200 Huntington Drive
Mario Rueda, Acting City Manager San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, OCTOBER 12, 2022 AT 6:00 P.M.
BARTH ROOM CROWELL PUBLIC LIBRARY
1890 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
PURSUANT TO ASSEMBLY BILL 361 (AB 361)
Members of the City Council may teleconference into the meeting without noticing each teleconference location from which a member will be participating in a public meeting.
CORONAVIRUS DISEASE (COVID-19) ADVISORY
To protect both staff, our constituents, and elected officials, it is recommended that members of the public wear a mask indoors, per the State and County Health Department’s current Health Officer Orders. Given the seriousness of COVID-19, you are encouraged to provide input electronically if you do not feel comfortable attending in person.
How to view or listen to the meeting from home:
1) Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/83316497270
2) Via Phone for Audio Only:
Phone Number: (669) 900-9128
Meeting ID: 833 1649 7270
CITY COUNCIL AGENDA – OCTOBER 12, 2022 PAGE 2 OF 5
How to offer public comment from home:
1) Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment. Lengthy public comment may be summarized in the interest of time. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
2) Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.CityofSanMarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER’S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
NEW BUSINESS
1. ADOPTION OF MEMORANDUM OF UNDERSTANDING WITH THE POLICE OFFICERS’ ASSOCIATION AND RESOLUTION NO. R-22-40, APPROVING THE UPDATED 2022 SALARY SCHEDULE
Recommendation: Staff recommends that the City Council adopt the Memorandum of Understanding for the Police Officers’ Association, and Resolution No. R-22-24, Approving the Updated 2022 Salary Schedule.
CITY COUNCIL AGENDA – OCTOBER 12, 2022 PAGE 3 OF 5
2. APPROVAL OF FY 2021-22 BUDGET CARRYOVERS AND FY 2022-23 REBUDGETS Recommendation: Staff recommends that the City Council approve the requested FY 2021- 22 carryovers and the updates to the FY 2022-23 re-budgets.
3. AUTHORIZATION OF AN AGREEMENT WITH MATRIX AUDIO VISUAL DESIGNS FOR BARTH ROOM AV UPGRADES IN THE AMOUNT OF $78,657 Recommendation: Staff recommends that the City Council authorize the agreement with Matrix Audio Visual Designs for the Barth Room AV Upgrades in an amount of $78,657, and appropriate an additional $44,157 to account 591-90-4613-05555 (Barth Room AV Upgrades).
CONSENT CALENDAR
4. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR SEPTEMBER 2022
Recommendation: Staff recommends that the City Council receive and file the Monthly Disbursements Report for the month of September 2022.
5. RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR AUGUST 2022 Recommendation: Staff recommends that the City Council receive and file the Cash and Investment Report for the month of August 2022.
6. APPROVAL OF MINUTES
Recommendation: Staff recommends that the City Council approve the special meeting of September 2, 2022, the special meeting of September 14, 2022, the regular meeting of September 14, 2022, the special meeting of September 28, 2022, and the adjourned regular meeting of September 30, 2022.
7. ADOPTION OF RESOLUTION NO. R-22-39 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361
Recommendation: Staff recommends that the City Council adopt Resolution No. R-22-39 reauthorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.
8. UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC
Recommendation: Staff recommends that the City Council receive and file the October 12, 2022 report on the City’s response to the COVID-19 Pandemic.
CITY COUNCIL AGENDA – OCTOBER 12, 2022 PAGE 4 OF 5
9. COMMITMENT OF DONATIONS FUND YEAR-END BALANCE RESERVES Recommendation: Staff recommends that the City Council adopt Resolution No. R-22-36 to commit the balance of $274,377 in the Donations Fund as of June 30, 2022.
10.AWARD OF PROFESSIONAL DESIGN SERVICES AGREEMENT TO NICHOLS
CONSULTING ENGINEERS (NCE) FOR THE PREPARATION OF PLANS, SPECIFICATIONS, AND COST ESTIMATES FOR THE FY 2022-23 STREET REHABILITATION PROGRAM PROJECT NO. 22-9271 AND THE FY 2023-24 STREET REHABILITATION PROGRAM PROJECT NO. 23-9271 IN AN AMOUNT NOT TO EXCEED $195,645 AND AUTHORIZATION FOR THE
PARKS AND PUBLIC WORKS DIRECTOR TO APPROVE DESIGN CHANGE ORDERS IN AN AMOUNT NOT TO EXCEED $19,560
Recommendation: Staff recommends that the City Council award a professional design services agreement to NCE of Fountain Valley, California, for the preparation of plans, specifications and cost estimate for the Fiscal Year 2022-23 Street Rehabilitation Program Project No. 22-9271 and Fiscal Year 2023-24 Street Rehabilitation Program Project No. 23- 9271 in an amount not to exceed $195,645; authorize the City Manager to execute the agreement on behalf of the City; and authorize the Director of Parks and Public Works to approve design change orders in an amount not to exceed $19,560.
11.APPROVAL OF RESOLUTION NO. R-22-41 APPROVING THE FILING OF AN
APPLICATION FOR RUBBERIZED PAVEMENT GRANT PROGRAM FUNDS FROM CALRECYCLE AND AUTHORIZATION TO APPROPRIATE $91,000
INTO THE CALIFORNIA RECYCLING GRANT FUND
Recommendation: Staff recommends that the City Council approve Resolution No. R-22-41 approving the filing of an application for Rubberized Pavement Grant Program funds from the California Department of Resources Recycling and Recovery, and appropriate $91,000 into the California Recycling Grant Fund Account #226-48-3202-7155.
12.ADOPTION OF RESOLUTION NO. R-22-33, UPDATING THE CONFLICT OF
INTEREST CODE OF THE CITY OF SAN MARINO
Recommendation: Staff recommends that the City Council adopt Resolution No. R-22-33 updating the Conflict of Interest Code of the City of San Marino.
13.ADOPTION OF ORDINANCE NO. O-22-1397 (SECOND READING) CORRECTING CHAPTER 23 ARTICLE 15 OF THE SAN MARINO MUNICIPAL
CODE TO ADD BACK IN THE SECTION REGARDING MATTERS SUBJECT
TO DESIGN REVIEW
Recommendation: Staff recommends that the City Council waive full reading and adopt by title only, Ordinance No. O-22-1397 an Ordinance of the City Council of the City of San Marino, California Correcting Chapter 23 Article 15 of the San Marino Municipal Code to Add Back in the Section Regarding Matters Subject to Design Review.
CITY COUNCIL AGENDA – OCTOBER 12, 2022 PAGE 5 OF 5
14.APPROVAL OF PURCHASE OF COMMAND POST TRAILER USING 2020
STATE HOMELAND SECURITY PROGRAM GRANT FUNDS AND COPS
FUNDS
Recommendation: Staff recommends that the City Council authorize the purchase of a command post trailer from Nappi Fabrication Designs using State of California 2020 Homeland Security Program Funds in an amount not to exceed $67,518, and appropriate an additional $30,000 of COPS funds to account 233-30-4613-0000 (Capitalized Equipment).
15.APPROVAL OF RESOLUTION NO. R-22-31 ADOPTING THE 2022 CITY OF
SAN MARINO EMERGENCY OPERATIONS PLAN
Recommendation: Staff recommends that the City Council approve Resolution No. R-22-37 adopting the 2022 City of San Marino Emergency Operations Plan.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Dated: October 7, 2022 CHRISTINA BAKER
Posted: October 7, 2022 CITY CLERK
City Manager’s Report and
Operational Dashboard
October 12, 2022 Recap
0 0 0
1 0 0
1 0 0 0 0 0
1 0 0
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Return of Spontaneous
Circulation
FY 21-22 FY 22-23
0 0
2 1
0 1 2
0 1
0 0 0
3 4
1 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Cardiac Arrests
FY 21-22 FY 22-23
74 60
66 75
55 89
86 75
67 64 62
78 90 81
108
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Out-of-City Incidents
FY 21-22 FY 22-23
79 79
72 80 85 119
94 69 75
87 92
75 94
97 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
In-City Incidents
FY 21-22 FY 22-23
FIRE
FY 21-22
Total: 940
FY 22-23 :
283
FY 21-22
Total: 733
FY 22-23:
279
FY 21-22
Total: 14
FY 22-23:
8 FY 22-23:
1 FY 21-22
Total: 1
0:06:46
0:05:38
0:05:41
0:05:37 0:05:56 0:06:05 0:06:19
0:06:38 0:06:40 0:06:14
0:05:51
0:06:17 0:06:08 0:05:04
0:06:06
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: Overall Response
FY 21-22 FY 22-23
0:01:05 0:01:05
0:00:54
0:01:16 0:01:11
0:01:02
0:00:53
0:01:15
0:00:55
0:01:18
0:01:08
0:01:19
0:01:11
0:01:46 0:01:37
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Perentile Response Time: Fire Turnout
FY 21-22 FY 22-23
0:00:52 0:00:48
0:01:02
0:00:52 0:00:57
0:01:15 0:01:08 0:01:18
0:01:12
0:01:10 0:01:05 0:01:08
0:00:49 0:00:48 0:00:52
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: EMS Turnout
FY 21-22 FY 22-23
FIRE
FY 21-22
Avg: 0:01:25
FY 22-23 Avg:
0:00:50
FY 21-22
Avg: 0:01:40
FY 22-23 Avg:
0:01:31
FY 21-22
Avg: 0:06:02
FY 22-23 Avg:
0:05:46
0 3
1 1
0 0
0 0
2 2
0 2 2
2 2
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Community Engagement Events
FY 21-22 FY 22-23
12 18
28 16
19 18 16
11 8
20 19 19
15 18
18 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Part 1 Crimes*
FY 21-22 FY 22-23
POLICE
*Part 1 Crimes include homicide, rape, robbery, aggravated assault, burglary, larceny, auto theft, and arson
August 2022 FY to Date
Speed (1) Speed (7)
Failure to stop at a red (0) Failure to stop at a red (2) Failure to yield (0) Failure to yield (3)
Unsafe lane change (0) Unsafe lane change (6)
Top Causes of Collisions
FY 21-22 Total:
204
FY 22-23:
51 FY 21-22 Total:
16 FY 22-23 :
6
5 6
1 2
5 5
2 2
4 3
7 4
7 2
1 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Businesses
FY 21-22 FY 22-23
13 7
12 10
3 2
6 3 2 3
1 3
8 18
2 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Tree Removal Permits Issued
FY 21-22 FY 22-23
93 88 91
77 52
70 76
82 74 67
102
94 92
73 72
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Building Permits Issued
FY 20-21 FY 21-22
COMMUNITY DEVELOPMENT
FY 22-23:
237
FY 21-22 Total:
966
FY 22-23:
10 FY 22-23:
28 FY 21-22 Total:
46 FY 21-22 Total:
65
71 75
78 88
68 41
38 69
49 67 64
74 69
62 63
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Open Code Enforcement Cases
FY 21-22 FY 22-23
2 5
4 4
1 3
4 3 5
5 3
6 5 5
6 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Applications Submitted
FY 21-22 FY 22-23
4 1 1
2 3
2 3
1 4
1 4
0 2
0 5
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Permits Issued
FY 21-22 FY 22-23
COMMUNITY DEVELOPMENT
FY 22-23:
7 FY 21-22 Total:
26 FY 21-22 Total:
45 FY 21-22 Total:
65 FY 22-23:
16 FY 22-23:
65
13667 13913
13582 14406
12954 12826
14677 13387 15691 14826
13125
16402 15103 15417
10734
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Circulation: In Person*
FY 21-22 FY 22-23
40 20
58 27
28 17
29 17
36 61 32
146
109
19 46
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Programs Offered
FY 21-22 FY 22-23
8048
1606 785
3856
644 412
509
533 1045
4745
764
2327
10654
2035
1412
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Total Participants
FY 21-22 FY 22-23
1053
1000
958 927 928 928 1030 870
830 1130
985 927
1053
1078
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Circulation: Digital Catalog
FY 21-22 FY 22-23
COMMUNITY SERVICES
FY 22-23:
174
FY 21-22 Total:
511
FY 21-22 Total:
25,274
FY 21-22 Total:
169,456
FY 21-22 Total:
11,566
FY 22-23:
14,101
FY 22-23:
41,254
FY 22-23:
3,046
$5,277,926
$3,974,682
$2,004,400
$2,323,748
$1,662,169
$2,224,713
$1,711,798
$1,958,069
$1,815,968
$2,438,493
$1,793,115
$2,289,607
$6,092,921
$1,852,153
$2,389,726
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Expenses
FY 21-22 FY 22-23
$343,813
$959,400
$792,531
$830,473
$1,180,975
$8,837,915
$3,990,941
$2,229,889
$994,811
$6,841,759
$4,137,175
$547,833
$1,629,687
$1,041,401
$137,844 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Revenues
FY 21-22 FY 22-23
$4,332,822
$3,755,102 $2,283,740
$1,839,562
$1,695,205
$2,351,836
$2,673,465
$1,610,426
$2,608,028
$2,082,134
$1,575,099
$3,002,962
$5,277,926
$3,974,682
$2,004,400
$2,323,748
$1,662,169
$2,224,713
$1,711,798
$1,958,069
$1,815,968
$2,438,493
$1,793,115
$2,289,607
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Expenses
FY 20-21 FY 21-22
FINANCE
Note: September numbers are preliminary until books are officially closed next month.
FY 21-22 Total:
$31.7m
FY 22-23:
$2.8m
FY 21-22 Total:
$29.5m
FY 22-23:
$10.3m
$3,346 $4,570
$9,848
$32,477
$8,057
$107,977
$21,356 $22,680
$31,062
$22,934
$8,539
$17,268
$12,524
$17,489
$29,365
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
COVID-19 Expenses
FY 21-22 FY 22-23
$95,726
$173,033
$144,289
$191,509
$147,045
$112,783
$131,142
$118,226
$127,680
$175,900
$104,801
$312,638
$114,095
$100,341
$187,889
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overtime Expenses
FY 21-22 FY 22-23
FINANCE
Note: September numbers are preliminary until books are officially closed next month.
FY 21-22 Total:
$290,000 FY 21-22 Total:
$1.8m
FY 22-23:
$59,000
FY 22-23:
$402,000
$12,141,237
$11,098,528
$9,977,397
$8,266,637
$7,630,634
$14,185,998
$16,320,709
$16,819,605
$13,591,781
$17,966,866
$20,264,919
$18,455,094 $14,355,537 $13,041,243
$10,911,044
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
General Fund Balance
FY 21-22 FY 22-23
$36,168,260 $35,388,265
$32,098,787
$30,384,198 $29,992,080
$36,414,654
$38,873,966
$39,427,777
$37,844,008
$42,640,801
$45,028,030
$43,845,441
$40,325,291
$39,295,610
$37,543,179
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overall Cash Balance (In Bank)
FY 21-22 FY 22-23
FINANCE
Note: September numbers are preliminary until books are officially closed next month.
58% 52% 48%
59% 59%
50% 50%
47% 50% 53% 57%
57%
67% 67%
57%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Performance Appraisal Completion Rate
FY 21-22 FY 22-23
2.9%
7.7% 3.8%
7.7%
9.0% 8.8%
9.0% 9.0% 8.8%
9.0%
8.7% 9.1% 8.7% 9.0%
8.9%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Position Vacancy Rate
FY 21-22 FY 22-23
70 64
61 57 56 53 51 52 51 47 54
62 59
42 41
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Part-Time Employees
FY 21-22 FY 22-23
101
96 100
96 94
92 94
93 92 93
91 93
94 98
97 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Employees
(108 budgeted)
FY 21-22 FY 22-23
HUMAN RESOURCES
FY 22-23:
96 FY 21-22 AVG:
95 FY 21-22 AVG:
57 FY 21-22 AVG:
7.8%
FY 21-22 AVG:
53%
FY 22-23:
47 FY 22-23:
8.9% FY 22-23:
64%
25 2
8 8
48 21
51 35
43 30
36 48
45 25 18
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Cumulative Workers' Comp Days Off
FY 21-22 FY 22-23
1 5
1 2
9 1
12 5
0 1
8 4
3 4 3
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (New)
FY 21-22 FY 22-23
37 40 40
38 45 44
48 47
41 43
52 52 54
52 53
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (Total Open)
FY 21-22 FY 22-23
HUMAN RESOURCES
FY 21-22 AVG:
44 FY 22-23:
53 FY 21-22 Total:
49 FY 22-23:
10 FY 22-23:
88 FY 21-22 Total:
355
100% 100% 100% 100%
100%
100% 100%
100%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Customer Survey Rating of Good/Superior
FY 21-22 FY 22-23
7 6
0 0
1 1
1 0 0 0
1 1
0 1
0 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Customer Service Surveys Received
FY 21-22 FY 22-23
48%
83% 83%
89% 85% 85% 82% 83%
88%
86% 88% 90% 87% 84% 85%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Service Requests Closed Within 5 Business Days
FY 21-22 FY 22-23
55 57
89 82
71 39
55 58
68 61
54 49
42 60
66 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Maintenance Service Requests Opened
FY 21-22 FY 22-23
PARKS & PUBLIC WORKS
FY 21-22 AVG:
FY 21-22 Total: 82%
738
FY 21-22 Total:
18 FY 21-22 AVG:
100%
FY 22-23:
168
FY 22-23:
86%
FY 22-23:
100%
FY 22-23:
1
4%
3%
2%
1%
6%
3%
6%
9%
3% 5% 4%
4% 4%
8%
5%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Fleet Out of Service More Than 3 Business Days
FY 21-22 FY 22-23
4 4
2 2
3 2 2 2 2 2 2 2 2 2
3 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Capital Projects in Construction
FY 21-22 FY 22-23
2 2 2
3 3
3 5
4 5 5 5 5 5
3 2
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Capital Projects in Design
FY 21-22 FY 22-23
PARKS & PUBLIC WORKS
FY 21-22 AVG:
4.2% FY 22-23:
5.7%
2 0
27 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Proclamations and Certificates Prepared
FY 22-23
0 0
1 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Claims Received
FY 22-23
5 6
9 9
10 8
5 9 9
8 9
7 5
9 10
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Average Time to Respond to Public Record Requests
FY 21-22 FY 22-23
28 36
47 33 35
19 23 21
28 36
31 23
23 22
16 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Public Record Requests Received
FY 21-22 FY 22-23
CMO: CITY CLERK
FY 21-22
Total: 360
FY 22-23:
61
11 4
5 1
0 10
2 2
1 1
1 2
City Manager's Office
Finance
Human Resources
Community Development
Parks & Public Works
Fire
Police
Community Services
# of Agenda Items by Department (FY 22-23)
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Total: 2
Total: 6
Total: 1
Total: 5
Total: 3
3 Total: 5
Total: 21
CMO: CITY CLERK
6,700 6,300
4,100
5,800 6,400
8,600
Facebook Instagram
Social Media Reach
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
1158
1185
1190
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Weekly Briefing Total Subscribers
FY 22-23
2 1
2 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Special Event Permits Processed
FY 22-23
6 14
11 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Film Permits Processed
FY 22-23
CMO: COMMUNITY ENGAGEMENT
ITEM 1: ADOPTION OF MEMORANDUM OF
UNDERSTANDING WITH THE POLICE OFFICERS’
ASSOCIATION AND RESOLUTION NO. R-22-40,
APPROVING THE UPDATED 2022 SALARY SCHEDULE
The staff report for Item 1 is pending and will be made available as soon as possible.
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Efficient, Responsive, and Effective City Services
• Fiscally Responsible and Transparent City Government
BACKGROUND
In accordance with the Citywide Financial Policies adopted by the Council in May 2018, all budget appropriations lapse at fiscal year-end (Resolution R-18-08, Section 6). This is the typical practice among governments. However, there are often outstanding purchase orders and unfinished capital projects at year-end. Outstanding purchase orders require City Council action for them to be carried over and re-appropriated in the new fiscal year. In addition, because capital improvement projects typically take more than one year to complete, unfinished capital projects are often anticipated and are re-budgeted when the new fiscal year budget is being put together.
Amounts to be re-budgeted in the next year are estimated based on projections of how much will be spent in the current year. When that year is completed and final expenditure amounts are known, the previous estimates of amounts to be re-budgeted can be updated.
Occasionally, there are also some unfinished projects associated with the operating budget that are not able to be completed by the end of a fiscal year, which do not have outstanding purchase orders or contracts associated with them. These too require re-authorization by the City Council to allow them to be carried over into the new year.
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Paul Chung, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: October 12, 2022
SUBJECT: APPROVAL OF FY 2021-22 BUDGET CARRYOVERS AND FY 2022- 23 RE-BUDGETS
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
DISCUSSION
FY 2021-22 Carryovers:
Attachment 1 lists the five outstanding purchase orders as of June 30, 2022, for which the goods and services had been ordered but had not yet been received. The five outstanding purchase orders are as follows:
o Axon Enterprises – Year 4 of the Five-Year Lease Taser Agreement o National Auto Fleet Group – Purchase of Ford 150 for the Police Department Detective Fleet
o National Auto Fleet Group – Purchase of Ford Escape for the Police Department Detective Fleet
o Crossroads Software, Inc. – Purchase of Electronic Citation and Crash Report Software o Convergeona, Inc. – Intercom & Surveillance System for Police Department Due to COVID-19, procuring the items was difficult, which resulted in the delay of receiving the goods and services. The total amount that needs to be re-appropriated for these five items is $206,007.
In addition, City Staff is requesting re-appropriations for five critical projects that began in FY 2021-22 but require a budget carryover to complete in FY 2022-23. The total amount that needs to be re-appropriated for these items is $58,318. The critical projects are as follows:
o Outfitting of Detective Cars as noted above
o Mobile Radios for Fire Department Fleet
o IT equipment purchases related to staff computers
o Windows Operating System and Server Upgrade
o Replacement of Battery Back-Up for Staff
The total FY 2021-22 carryover request is $264,325.
Updates to FY 2022-23 Re-budgets:
Attachment 2 is a listing of capital improvement projects included in the FY 2021-22 and FY 2022- 23 budgets. For the FY 2021-22 projects, the schedule lists each project’s final budget amount, actual expenditures incurred in FY 2021-22, and the final amounts that are required to be rebudgeted in FY 2022-23. The schedule also includes the FY 2022-23 Adopted Budget which lists the new Capital Improvement Projects (CIP), the adopted re-appropriations, and the re-budgets carried over from FY 2021-22.
There are a total of 18 CIP Projects that require re-budgets. The following 18 re-budget projects require FY 2021-22 budget to be carried over to FY 2022-23 due to timing of the project:
o Street Rehabilitation
o Annual Striping, Marking, Signing Program
o Streetlight Management Plan
o City Wide Sidewalk
o Biennial Pavement Condition Assessment
o Traffic Control Devices Program
o Condition Assessment - Park & Street Trees
o Police Department Cameras, Intercom & Gate
o Emergency Generator System
o FS Bathroom Remodel
o 911 Dispatch Renovation
o PD Utilization Study
o EOC Improvements
o Sewer Main Rehabilitation Program
o Sewer Master Plan - Condition Assessment
o Lift Station Improvements
o Culvert Replacement Program
o Trash Capture Filters
The majority of the projects started late in the fiscal year, resulting in the necessary re-budgets.
The total FY 2022-23 re-budget request is $4,815,048.
FISCAL IMPACT & PROCUREMENT REVIEW
The FY 2021-22 carryover requests total $264,325 and the updates to the FY 2022-23 re-budgets total $4,815,048. The requests are the result of funds that were budgeted in FY 2021-22, but were not expended as originally planned. These expenditure savings caused ending fund balances at June 30, 2022 to be greater than expected, which in turn provides the resources to fund these carryover and re-budget requests.
This report requires no procurement review.
LEGAL REVIEW
The City Attorney’s Office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends that the City Council approve the requested FY 2021-22 carryovers, updates to the FY 2022-23 re-budgets, and the budget amendments to the funds and accounts as noted on the attachments. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the requested FY 2021-22 carryovers and the updates to FY 2022-23 rebudgets.”
ATTACHMENTS
1. FY 2021-22 Carryovers
2. Capital Improvement Projects – Updates to FY 2022-23 re-budgets
ATTACHMENT 1
City of San Marino
FY 2021-22 Carryovers
A. Re-Appropriations of Outstanding Purchase Orders at June 30, 2022 PO PO FY 21-22 Amount
Number Department Account No. Vendor Amount Expenditures Remaining Description 885 Police 591-30-4613-0555 Axon Enterprises $ 7,329 $ - $ 7,329 Year 4 of 5-Year Taser Lease 997 Police 212-30-4613-0500 National Auto Fleet Group $ 46,308 $ - $ 46,308 Ford F-150 for Police Department Detective Fleet 1007 Police 212-30-4613-0500 National Auto Fleet Group $ 27,047 $ - $ 27,047 Ford Escape for Police Department Detective Fleet 1015 Police 223-30-4645-0000 Crossroads Software, Inc. $ 65,300 $ - $ 65,300 Electronic Citation and Crash Report Software 1016 Police 233-30-4399-0000 Convergeona, Inc. $ 60,023 $ - $ 60,023 Intercom & Surveillance System TOTAL: $ 206,007 $ - $ 206,007
B. Additional Re-Appropriation Requests
FY 21-22 FY 21-22 Amount
Department Account No. Vendor Budgeted Cost Expenditures Requested Description Police 591-30-4613-0594 TBD $ 15,000 $ - $ 15,000 Outfitting of Detective Car Replacement Fire 591-34-4613-0560 Motorola Solutions $ 32,000 $ - $ 32,000 Units E91/RA91 Mobile Radios Finance 591-11-4613-0550 IntelesysOne $ 36,545 $ 31,545 $ 5,000 Computer Replacements Finance 591-11-4613-0555 IntelesysOne $ 6,400 $ 1,600 $ 4,800 Windows OS and Server Upgrade Finance 591-11-4613-0557 IntelesysOne $ 8,000 $ 6,482 $ 1,518 Battery Back-Up Replacement TOTAL: $ 58,318
GRAND TOTAL $ 264,325
9/21/2022 5:09 PM
ATTACHMENT 2
Revised (Final)
Budget
Actual
Expenditures
Rebudget to
FY 2022-23 Adopted Budget
Adopted ReAppropriations Rebudgets
Right-Of-Way Projects
202-48-4600-9271 Street Rehabilitation 1,765,467 1,375,000 390,467 675,000 - 390,467 215-48-4600-9271 Street Rehabilitation 300,000 300,000 - 250,000 - - 243-48-4600-9271 Street Rehabilitation 150,000 150,000 - 175,000 - - 394-48-4600-9271 Street Rehabilitation 4,060,000 531,789 3,528,211 2,400,000 - 3,528,211 Subtotal Street Rehabilitation Program $ 6,275,467 $ 2,356,789 $ 3,918,678 $ 3,500,000 $ - $ 3,918,678 394-48-4600-9273 Annual Striping, Marking, Signing Program 45,000 25,973 19,027 45,000 - 19,027 394-48-4600-9274 Streetlight Management Plan 60,000 44,179 15,821 75,000 - 15,821 394-48-4600-0500 City Wide Traffic Circulation Study 105,814 41,930 63,884 - 63,884 - 394-48-4600-9272 City Wide Sidewalk 487,388 355,078 132,310 431,000 - 132,310 214-48-4600-9272 City Wide Sidewalk (TDA Article 3) 9,000 9,000 - 19,000 - - 394-48-4600-0505 Biennial Pavement Condition Assessment 8,023 1,500 6,523 10,000 - 6,523 394-48-4600-0510 Street Tree Management Plan 50,000 9,435 - 50,000 - - 394-48-4600-0515 Traffic Control Devices Program 70,000 5,195 64,805 105,000 - 64,805 394-48-4600-0520 Huntington Drive/Mission St Beautification 1,000,000 - 1,000,000 - 1,000,000 $0 394-48-4600-0525 Neighborhood Traffic Calming Program 75,000 4,070 70,930 $4,070 $70,930 $0 394-48-4600-0531 Bridge Maintenance Program - - - $20,000 $0 $0 207-48-4600-0532 Alley and Parking Lot Improvement Program - - - $25,000 $0 $0 394-48-4600-0532 Alley and Parking Lot Improvement Program - - - $25,000 $0 $0 243-48-4600-0535 Measure R 710 North Projects 335,000 - - $335,000 $0 $0 Total Right-of-Way Projects $ 8,520,692 $ 2,853,149 $ 5,291,978 $ 4,644,070 $ 1,134,814 $ 4,157,164 FY 2021-22 FY 2022-23
Capital Improvement Projects
Updates to FY 2022-23 Re-budgets
9/21/2022 5:09 PM
ATTACHMENT 2
Revised (Final)
Budget
Actual
Expenditures
Rebudget to
FY 2022-23 Adopted Budget
Adopted ReAppropriations Rebudgets
FY 2021-22 FY 2022-23
Capital Improvement Projects
Updates to FY 2022-23 Re-budgets
Parks Projects
394-50-4600-7036 Condition Assessment - Park & Street Trees 50,000 - 50,000 $0 $40,000 $10,000 394-50-4600-7037 Lacy Park Compost Station - - - $20,000 $0 $0 394-50-4600-7038 Lacy Park Admissions Booth - - - $25,000 $0 $0 394-50-4600-7039 Lacy Park Playground Management Program - - - $150,000 $0 $0 281-50-4600-7040 Holiday House Restoration - - - $10,000 $0 $0 394-50-4600-7040 Holiday House Restoration - - - $10,000 $0 $0 Total Parks Projects $ 50,000 $ - $ 50,000 $ 215,000 $ 40,000 $ 10,000 Civic Facilities Projects
394-40-4150-0884 Condition Assessment 28,335 - - - - -
394-30-4600-0887 Police Department Cameras, Intercom & Gate 75,023 2,000 73,023 - - 73,023 394-34-4600-0500 Stoneman Fire Safety System Improvements 10,665 - - - - - 281-90-4600-1004 Crowell Public Library - Computer Rm Renov - - - 22,500 - - 394-90-4600-1004 Crowell Public Library - Computer Rm Renov - - - 2,500 - - 394-90-4600-1005 Crowell Public Library - Computer Rm Renov - - - 10,000 - - 394-50-4600-7030 Lacy Park - Emergency Telephones 13,666 - - - - - 394-40-4600-1000 San Marino Center Renovation 5,317,215 500,290 4,816,925 1,688,200 5,935,413 - 394-40-4600-1001 Emergency Generator System 53,112 4,965 48,147 1,888 38,112 10,035 394-40-4600-1002 The Old Mill Lighting - - - 25,000 - - 394-40-4600-1003 PW Facility Renovations - - - 50,000 - - 394-34-4600-1001 FS HVAC Upgrades 10,660 10,660 - - - - 394-34-4600-1002 FS H&S Upgrades 6,236 5,963 - - - -
394-34-4600-1003 FS Bathroom Remodel 25,000 3,300 21,700 - 15,000 6,700
9/21/2022 5:09 PM
ATTACHMENT 2
Revised (Final)
Budget
Actual
Expenditures
Rebudget to
FY 2022-23 Adopted Budget
Adopted ReAppropriations Rebudgets
FY 2021-22 FY 2022-23
Capital Improvement Projects
Updates to FY 2022-23 Re-budgets
394-30-4600-1000 911 Dispatch Renovation 31,907 4,698 27,209 - - 27,209 394-30-4600-1001 PD Utilization Study 125,000 - 125,000 - - 125,000 ** 394-30-4600-1002 PD Evidence Awning Cover - - - 9,500 - - 245-00-4600-1000 Citywide HVAC Upgrades - - - 500,000 - - 394-36-4600-1000 EOC Improvements 18,300 - 18,300 - - 18,300 Total Civic Facilities Projects $ 5,715,119 $ 531,876 $ 5,130,304 $ 2,309,588 $ 5,988,525 $ 260,267 Wastewater Collection System Projects
394-44-4600-8020 Sewer Main Rehabilitation Program 74,135 10,950 63,185 600,000 - 63,185 394-44-4600-8021 Sewer Master Plan - Condition Assessment 53,583 - 53,583 - - 53,583 394-44-4600-8022 Lift Station Improvements 295,348 43,309 252,039 655,000 227,000 25,039 Total Wastewater Collection System Projects $ 423,066 $ 54,259 $ 368,807 $ 1,255,000 $ 227,000 $ 141,807 Stormwater System Projects
394-46-4150-0001 Condition Assessment - Stormwater - - - - 394-46-4600-8023 Drainage Wash Improvement Program 50,000 5,000 - 50,000 - - 394-46-4600-8024 Culvert Replacement Program 269,606 48,796 220,810 1,606,000 - 220,810 394-46-4600-8022 Inlet Replacement Program 30,000 3,944 - 30,000 - - 394-46-4600-8025 Rio Hondo Load Reduction 204,605 90,500 114,105 - 114,105 - 394-46-4600-8026 Trash Capture Filters 25,000 - 25,000 - - 25,000 Total Stormwater System Projects $ 579,211 $ 148,240 $ 359,915 $ 1,686,000 $ 114,105 $ 245,810 Total Capital Improvement Projects $ 15,288,088 $ 3,587,524 $ 11,201,004 $ 10,109,658 $ 7,504,444 $ 4,815,048
9/21/2022 5:09 PM
ATTACHMENT 2
Revised (Final)
Budget
Actual
Expenditures
Rebudget to
FY 2022-23 Adopted Budget
Adopted ReAppropriations Rebudgets
FY 2021-22 FY 2022-23
Capital Improvement Projects
Updates to FY 2022-23 Re-budgets
Capital Improvement Projects -- Recap By Fund:
Fund 202 Gas Tax 1,765,467 1,375,000 390,467 675,000 - 390,467 Fund 207 Proposition A - - - 25,000 - -
Fund 214 TDA Article 3 Streets 9,000 9,000 - 19,000 - - Fund 215 Proposition C 300,000 300,000 - 250,000 - -
Fund 281 Donations - - - 32,500 - -
Fund 243 Measure R 485,000 150,000 - 510,000 - -
Fund 245 American Rescue Plan - - - 500,000 - -
Fund 247 Measure M - - - - - -
Fund 394 Capital Projects 12,728,621 1,753,524 10,810,537 8,098,158 7,504,444 4,424,581 Totals By Fund $ 15,288,088 $ 3,587,524 $ 11,201,004 $ 10,109,658 $ 7,504,444 $ 4,815,048 ** - Purchase order was issued prior to June 30, 2022 and work is in progress.
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Engaged and Connected Residents
• Fiscally Responsible and Transparent City Government
BACKGROUND
The Crowell Public Library’s Barth Room Audio Visual (AV) system was installed during the construction of the library in 2008. The Barth Room is utilized throughout the year to host City Council meetings, advisory body meetings, library programming, and for external rentals. On average, the room hosts 16 meetings or events a month throughout the year. The Barth Room AV equipment is approaching its 15th year of usage and the majority of the components are not serviceable as replacement components and are no longer supported or offered. The AV system technology is outdated, lacking the modern technology to meet requirements to conduct hybrid or Zoom meetings. Furthermore due to the current AV equipment being insufficient, additional AV equipment needs to be utilized which takes two recreational staff and a minimum of an hour to set up the additional AV equipment.
The FY 2022-23 adopted budget includes $34,500 for the Barth Room AV upgrades.
DISCUSSION
Staff reached out to six Audio Visual vendors to request proposals for the Barth Room AV project. The City received three bids from Matrix Audio Visual Designs, AV Planners, and Sunset Audio/Visual. Staff did a walk through with the three vendors of the Barth Room AV, reviewed the current system, what currently works, what requires to be replaced or upgraded, and the needs of the organization. The bids from the three vendors are as follows:
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Paul Chung, Finance Director
DATE: October 12, 2022
SUBJECT: AUTHORIZATION OF AN AGREEMENT WITH MATRIX AUDIO
VISUAL DESIGNS FOR BARTH ROOM AV UPGRADES IN THE
AMOUNT OF $78,657
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
Vendor Bid
Sunset AV $56,078
Matrix AV Designs $78,657
AV Planners $85,867
After carefully reviewing proposals and receiving final cost estimates, staff recommends awarding an agreement to Matrix AV Designs for their qualifications, experience, and understanding of the scope of work. The AV solution that was presented in their proposal will replace a majority of the old and obsolete components with up to date AV components. The updated components includes a 4K projector, high definition (HD) cameras for better video images for hybrid meetings, easy plug and play wireless microphone system with isolated private network to prevent feedback, and an AV system that is flexible and expandable if needs change. Matrix AV Designs comes highly recommended from its references and has years of experience creating quality AV for municipalities. The vendor worked with multiple cities and counties on Council Chambers, multipurpose rooms, and community centers. Recent projects include City of Montclair, Town of Apple Valley, Hesperia, and Fontana. Matrix AV Designs’ cost proposal to upgrade the Barth Room AV is $78,656.14. The proposal includes the following upgrades:
• New Digital Signal Processing unit, 10” VESA mount touch panel control system and updated AV equipment rack
• 4K projector, audio receiver, and 3 HD Cameras
• 12 wireless microphones, charging station, and audio equipment to support the audio system.
The proposal from Sunset AV was lower, but they did not include the wireless cameras, could not meet the timeline of completing the project, lacked the local jurisdiction experience working on multipurpose rooms, and their overall proposal did not provide the detail and quality of the needs of the Barth Room project.
FISCAL IMPACT & PROCUREMENT REVIEW
The City Council approved $34,500 in the FY 2022-23 Capital Equipment Budget for the Barth Room AV Upgrade. Staff is requesting an expense appropriation in the amount of $44,157 to account 591-90-4613-0555 from the Capitalized Equipment Fund Reserve.
The budget breakdown is below:
FY 2022-23 Budget Amount
Barth Room AV Upgrades $34,500.00
Additional Budget Appropriations $44,157.00
Total budget for project $78,657.00
The Finance Director has reviewed this report and determined this is in accordance with S.M.C.C.
02.06.05.B.5. to award the contract to Matrix Audio Video Designs.
LEGAL REVIEW
The City Attorney’s Office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends the Council authorize the agreement for the Barth Room AV Upgrades to Matrix Audio Visual Designs, and appropriate funds in the amount of $44,157 in support of this agreement. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the agreement with Matrix Audio Visual Designs for the Barth Room AV Upgrades in an amount of $78,657, and appropriate an additional $44,157 to account 591-90- 4613-05555 (Barth Room AV Upgrades).”
ATTACHMENTS
1. Professional Services Agreement
2. Bid Proposal from Matrix Audio Visual Design
PROFESSIONAL SERVICES AGREEMENT
between
The City of San Marino
2200 Huntington Drive
San Marino, CA 91108
&
Matrix Audio Visual Designs
2525 W. Burbank Blvd.,
Burbank, CA 91505
This Professional Service Agreement (“the Agreement”) is made as of October 12, 2022 (the “Effective Date”), by and between Matrix Audio Visual Designs (“Consultant”), a California corporation, and the City of San Marino (“City”), a California municipal corporation, (collectively, “the Parties”).
RECITALS
A. City desires certain professional services as specified in this Agreement.
B. Consultant represents that it is qualified and able to provide City with such services.
NOW THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows:
AGREEMENT
1.0 Scope of Services
1.1. Consultant shall provide those services (“Services”) set forth in the attached Exhibit A.
1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.
1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local laws, ordinances, codes, and regulations.
1.4. Consultant shall not be compensated for any work performed unless it is specified in Exhibit A or City authorizes such work in advance and in writing. Any work so authorized by City shall become part of the Services for purposes of this Agreement.
2.0 Term
The term of this Agreement shall commence as of the Effective Date and shall continue through October 12, 2023 unless sooner terminated as provided in Section 5.0 of this Agreement. Additionally, City reserves the right to extend the term of the agreement in its sole discretion for up to two one-year periods. City shall notify Consultant of any such extension prior to the end of the current term.
3.0 Consultant’s Compensation
City will pay Consultant in accordance with the fee schedule set forth in Exhibit A but in no event will the City pay more than $78,656.14. Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit A, unless otherwise approved by City in writing. Pursuant to Section 02.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services of greater than thirty thousand dollars ($30,000.00).
4.0 Method of Payment
4.1. Consultant shall submit to City monthly invoices for all services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the services were rendered and shall describe in detail the services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed for each day in the period. City will pay Consultant all undisputed charges within 30 days of receiving Consultant’s invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other required or authorized deductions from payments made to Consultant.
4.2. Upon 24-hour notice from City, Consultant shall allow City or City’s agents or representatives to inspect at Consultant’s offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. City’s rights under this Section 4.2 shall survive for two years following the expiration or earlier termination of this Agreement.
5.0 Termination
5.1. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least five (5) calendar days before the termination is to be effective.
5.2. Consultant may terminate this Agreement for cause in the event City fails to cure a default under this Agreement within thirty (30) days after Consultant has given City notice of such default.
5.3. Upon termination of this Agreement, Consultant shall cease all work under this Agreement and deliver to City all materials, reports, documents, notes or other written materials compiled through the last working day this Agreement is in effect. City shall pay Consultant for all services satisfactorily rendered through the last working day this Agreement is in effect; provided that in no event, including but not limited to termination, shall Consultant be entitled to receive more than the maximum compensation set forth in Section 3. Neither party shall have any other claim against the other party by reason of termination pursuant to this Section 5.0.
6.0 Reports, Information, and Work Product
6.1. Consultant shall deliver to City: (1) any reports on the status of the Services upon City’s request and in such time and in such form as City may require; and (2) all material furnished to Consultant by City upon City’s request and/or upon the expiration or termination of this Agreement.
6.2. Unless the Parties agree in writing, all draft and final reports, documents, and other written material, and any and all images, ideas, concepts, designs including without limitation any website designs, source code, object code, electronic data and files, and/or other media whatsoever created or developed by Consultant in the performance of this Agreement (collectively, “Work Product”) shall be considered to be “works made
for hire” for the benefit of City. All Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made.
Consultant shall not obtain or attempt to obtain copyright protection as to any of the Work Product. Consultant hereby assigns to City all rights of ownership to the Work Product, including but not limited to any and all related intellectual property and proprietary rights that are not otherwise vested in the City pursuant to this paragraph.
6.3. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals necessary to the production of the Work Product, and that upon final payment, City shall have full legal title to the Work Product, and full legal authority and the right to use and reproduce the Work Product for any purpose.
Consultant shall defend, indemnify, and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of city officials, harmless from any loss, claim, or liability in any way related to a claim that any use by the City of any of the Work Product violates federal, state, or local laws, or any contractual provisions, or any rights or laws relating to trade names, licenses, franchises, copyrights, patents, or other means of protecting intellectual property rights, and/or interests in products, ideas, or inventions.
Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret, or trademarked documents, materials, equipment, devices, or processes in connection with its provision of the Work Product produced under this Agreement. If any use by city of any of the Work Product or other deliverables is held to constitute an infringement and the use of any of the same is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using such Work Product and/or other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (b) modify the Work Product and other deliverables so that they become non-infringing while remaining in compliance with the requirements of this Agreement.
6.4. Consultant’s obligations under this Section 6.0 shall survive the expiration or termination of this Agreement.
7.0 Party Representatives
7.1. City’s representative for purposes of this Agreement is the City Manager or the person designated in writing by the City Manager. The City Manager’s designee may exercise the authority of the City Manager provided in this Agreement excepting approval of any expenditure that would exceed a total compensation allowed under the Agreement.
7.2. Hovik Mirzakhanian, Vice President, is Consultant’s representative for purposes of this Agreement.
8.0 Notices
8.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United
States Mail, first class postage prepaid and addressed to the party at the following addresses:
To City: City of San Marino
2200 Huntington Drive
San Marino, California 91108
Attn: City Manager
To Consultant: Matrix Audio Visual Designs
2525 W. Burbank Blvd.,
Burbank, CA 91505
Attn: Hovik Mirzakhanian
8.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
9.0 Independent Consultant
9.1. Consultant is an independent contractor and not an employee of City. All services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to:
social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.
9.2. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from Consultant’s personnel practices.
City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.
All duties of Consultant under this Section 9.2 shall survive termination of this Agreement.
9.3. In the event that Consultant provides any of the Services by or through any employee or any person whose work under this Agreement becomes cause for any payment or contribution required by law, including but not limited to the California Public Employees' Pension Reform Act (PEPRA), to the Public Employee Retirement System, Consultant shall be solely responsible for all such payments or contributions. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of
any nature to the extent arising from Consultant’s failure to make any such payment or contribution. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. All duties of Consultant under this Section 9.3 shall survive termination of this Agreement.
10.0 Subcontractors
Unless otherwise specified in Exhibit A, no portion of this Agreement shall be subcontracted without the prior written approval of the City Manager. Consultant is fully responsible to City for the performance of any and all subcontractors, if any.
11.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of City Manager. Any purported assignment without such consent shall be void and without effect.
12.0 Insurance
12.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements, including but not limited to additional insured endorsements, effecting coverage required by this Agreement on forms satisfactory to City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City, if requested.
All certificates and endorsements shall be received and approved by City before work commences. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
12.2. Consultant shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement.
Insurance is to be placed with insurers licensed to do business in California with a current A.M. Best’s rating no less than A:VIII unless otherwise approved in writing by City.
Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability Coverage form (CG 0001); (2) Workers’ Compensation: Consultant shall maintain Workers’ Compensation insurance as required by the State of California and Employer’s Liability insurance with limits of at least $1,000,000) per occurrence; and, (3) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto).
Consultant shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general
aggregate limit shall be twice the required occurrence limit; (2) Workers’ Compensation:
Consultant shall maintain Workers’ Compensation insurance as required by the State of California and Employer’s Liability insurance with limits of $1,000,000 per occurrence; (3) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (4) Professional Liability Insurance: $1,000,000 per occurrence.
12.3. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by City to state: (1) coverage shall not be suspended, voided, reduced or canceled by Consultant except after 30 days prior written notice by certified mail, return receipt requested, has been given to City; (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to City, its directors, officials, or officers; (3) coverage shall be primary insurance as respects City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of Consultant’s scheduled underlying coverage and that any insurance or self-insurance maintained by City, its directors, officials, officers, employees, agents and volunteers shall be excess of Consultant’s insurance and shall not be called upon to contribute with it; (4) for general liability insurance, that City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the services or operations performed by or on behalf of Consultant, including materials, parts or equipment furnished in connection with such work; and (5) for automobile liability, that City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by Consultant or for which Consultant is responsible.
12.4. All insurance required by this Section shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to City, its directors, officials, officers, employees, agents, and volunteers.
12.5. Any deductibles or self-insured retentions shall be declared to and approved by the City Manager. Consultant guarantees that, at the option of the City Manager, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its directors, officials, officers, employees, agents, and volunteers; or (2) Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims, and administrative and defense expenses.
12.6. Consultant waives any right to subrogation that any insurer of Consultant may acquire by virtue of payment of any loss under the policies required by this Agreement. Consultant shall obtain any endorsement that may be necessary to affect this waiver of subrogation.
13.0 Indemnification, Hold Harmless, and Duty to Defend
13.1. To the maximum extent permitted by law, Consultant shall defend, indemnify, and hold City, its officials, officers, employees, volunteers and agents serving as independent contractors in the role of city officials (collectively “Indemnitees”) free and
harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any acts or omissions of Consultant, its employees, its agents, or its subcontractors in connection with the performance of this Agreement, including without limitation the payment of all consequential damages and attorneys’ fees and other related costs and expenses, except for such loss or damage arising from the sole negligence or willful misconduct of City. With respect to any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or instituted against Indemnitees, Consultant shall defend Indemnitees, at Consultant’s own cost, expense, and risk, and shall pay and satisfy any judgment, award, or decree that may be rendered against Indemnitees. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, City, its directors, officials, officers, employees, agents or volunteers. All duties of Consultant under this Section shall survive termination of this Agreement.
13.2. Consultant must obtain executed indemnity agreements with provisions identical to those in Section 13.1 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of the Services. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless, and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged, or threatened, arising or claimed to arise out of, pertaining to, or relating to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors, or their respective officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, including the Indemnitees’ active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties.
14.0 Equal Opportunity
Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non-discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.
15.0 Labor Certification
15.1. By its signature hereunder, Consultant certifies it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance
with the provisions of that Code. Consultant shall provide evidence of such coverage before commencing the performance of the Services.
15.2. Consultant certifies that in the performance of the Services, Consultant shall not, in any manner, employ any person or contract with any person so that any Services so performed by such person would be subject to the workers’ compensation laws of the State of California unless and until Consultant gives City a certificate of consent to selfinsure or a certificate of Workers' Compensation Insurance Coverage.
15.3. In the event Consultant hires a subcontractor who has employees to perform the Services or any part thereof, then Consultant shall either require the subcontractor to obtain Workers’ Compensation Insurance Coverage, or must obtain Workers’ Compensation Insurance Coverage for the subcontractor’s employees.
15.4. Any Workers’ Compensation Insurance Coverage required by or for this Agreement shall be endorsed with a waiver of subrogation in favor of City for all work performed by Consultant, its employees, its agents, and its subcontractors.
16.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties.
17.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement.
18.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
19.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement.
20.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.
21.0 Headings
Headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement.
22.0 Force Majeure
Consultant shall not be liable for any failure to perform any obligation under this Agreement if Consultant presents that City in its sole judgment deems acceptable that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.
23.0 Final Payment Acceptance Constitutes Release
Consultant’s acceptance of City’s final payment under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for the Services or anything done or furnished relating thereto. Neither City’s payment to Consultant nor approval of payment constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-contractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such or payment or approval be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors and agents.
24.0 Prohibited Interests; Conflict of Interest
24.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services.
Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant “financially interested” (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained.
24.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift.
24.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited “conflict of interest” under applicable laws as described in this subsection.
25.0 Attorneys’ Fees
If either party commences any legal, administrative, or other action against the other party arising out of or in connection with this Agreement, the prevailing party in such action shall be entitled to have and recover from the losing party all of its attorneys’ fees and other costs incurred in connection therewith.
26.0 Exhibits
Each exhibit referenced in this Agreement is hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control.
27.0 Corporate Authority
27.1. Each person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of Consultant and that by his or her execution, Consultant is formally bound to the provisions of this Agreement.
27.2. Consultant certifies it is aware of the requirements of Sections 313 of the California Corporations Code. If Consultant is a corporate entity, it shall either: (a) provide City written proof that each person executing this Agreement on Consultant’s behalf is duly authorized to bind Consultant; or (b) provide two signatories to this Agreement, of whom the first must be Consultant’s chairman of the board, president, or a vice president and the second must be Consultant’s secretary, an assistant secretary, its chief financial officer, or an assistant treasurer.
IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the Effective Date.
CITY OF SAN MARINO
By:_________________________
Mario Rueda
Acting City Manager
Attest:
By:_________________________
City Clerk
Approved as to Form:
By:_________________________
Joseph Montes
City Attorney
CONSULTANT
By:_____________________________ (Sign)
Name: __________________________ (Print)
Title: __________________________ (Print)
By:_____________________________ (Sign)
Name: __________________________ (Print)
Title: __________________________ (Print)
Exhibit A
Scope of Services and Fee Schedule
See Attached Proposal from Matrix Audio Visual Designs dated 9/30/2022.
Community Room AV Upgrade
PROJECT INFORMATION:
Revision:
9/29/2022
0 Modified: Technology . Service . Solutions®
PREPARED FOR:
Project Name: City of San Marino
2200 Huntington Drive
San Marino CA 91108
Project Site Address:
1890 Huntington Drive
San Marino, CA 91108
Project Number: P000988
Date: 09/30/2022
Expires: 11/30/2022
INTRODUCTION
TECHNOLGY . SERVICE . SOLUTIONS®
Thank you for the opportunity to furnish you with this proposal. This proposal is valid for 90 days from the date of submission.
For over 30 years, Matrix AV has worked with clients throughout Southern California to consult, design, specify, implement, monitor, manage, and maintain audio, visual, lighting, and system control in venues encompassing the spectrum of meeting spaces. Our client portfolio includes Fortune500 companies, local, State, and Federal government, healthcare, education, and non-profit organizations. The variety of meeting spaces is equally as diversified, ranging from huddle rooms to boardrooms, gymnasiums to auditoriums, and council chambers to event centers. Matrix AV has grown and evolved with the technology incorporating standards with continuous education and training, value engineering, timely completion, budget sensitivity, intuitive control, and reliability.
We understand that not every project and application is mission-critical – until it is. To that end, we ensure that every job, no matter the size, includes our Standard Warranty and has options for SLAs to fit the application. Our Team sincerely believes you will appreciate our attention to detail, which is a reflection of how we value each and every opportunity to serve our clients.
Matrix Audio Visual Designs, Inc.
Hovik Mirzakhanian
Vice President
818 841-4700 X262
[email protected]
Important: Please do not share this information with others. Throughout the years we have spent valuable time, training, learning, and keeping up with technology.
The drawings, specifications, concepts, designs, and arrangements thereby are and shall remain a tangible property of Matrix Audio Visual Designs, Inc. and no part thereof shall be copied, disclosed to others, or used in connection with any work, project, bid other than the specific project for which they have been prepared and developed for, without the written consent of Matrix Audio Visual Designs, Inc.
Visual contact with these drawings or specifications shall constitute conclusive evidence of acceptance of these restrictions.
MATRIX AUDIO VISUAL DESIGNS, INC.
Matrix AV
Audio Visual, lighting and Control System Design and Integration License # 765990
Small Business/Women Owned Company
Corporate Profile
Specialty: Audio-visual, lighting, IT and control system design and integration Location: 2525 W. Burbank Blvd., Burbank, CA 91505
Contact Information:
T. 888 883-4836 or 818 841-4700
E. [email protected], [email protected]
Web: www.matrixav.com
Corporate information: Matrix AV has been in Business since 1991, an S- Corporation with Employee Identification Number 95-4748016
License Information: C7 & C10 License # 765990
Department of Industrial Affairs: DIR 1000035321
Registered Small Business: 1794921
Registered Woman Owned Business: RCWOSB2139
Multimedia and Technology Solutions
Matrix Audio Visual Designs Inc. is an audio, video, lighting and control systems design and integration firm located in Burbank, California. We integrate technology based solutions for private businesses, educational institutions, houses of worship, military, and government. Since 1991 we have been satisfying our clients by creating relationships as strategic design/build partners, providing elegant solutions to their current needs while concurrently planning for their future.
We own our building, a 7500 square foot facility in Burbank, accommodating approximately 2500 square feet of warehouse space, 700 square feet of office space assigned to engineering and administration, 700 square feet of service area with two service benches populated with test equipment, and 1100 square feet assigned to staging and testing.
Our Goal
Some solutions are simple; however, all solutions, regardless of scale, require personalization. Our goal is not to try and sell you a box and it is not to oversell. These two practices do not ultimately serve you in your best interest. Our purpose is to provide you with a solid, integrated system, incorporating the functionality you require controlled effortlessly by an interface tailored to you. Realization of our goal is achieved when the integrated solution becomes an extension of the user: Functional, intuitive, and second nature. We achieve this end result by the following procedures.
· Needs analysis and feasibility studies
· Conceptual systems and facilities design
· Interaction, and dialogue with our clients’ developers, architects, engineers, interior designers, and contractors
· Detailed, in-house system engineering and complete integration · Project implementation and management
· Training and on-site operations
These practices ensure your integrated solution is customized for your specific requirements.
Solutions that Work for You
Matrix Audio Visual Designs Inc. works with you and for you to create your complete, integrated solution. From small meeting rooms with a single display to your digital signage needs to large group presentations incorporating streaming graphics, live video and multi-channel audio, Matrix Audio Visual brings to reality your requirements of dynamic multimedia installations. With our customized user interfaces even the most complex and technical systems are clear to understand and effortless to use. Our approach to system design and installation is to provide a turnkey solution for you, our client. From conceptualization and need analysis to design and installation we believe working with our customers is the only method of providing beneficial, reliable installations.
Realizing Your Needs
To achieve the best possible end result we believe in starting with the client. Technology is dynamic and ever-changing.
Our expertise in the fields of architectural acoustics, audio and video system design, sound reinforcement, grounding and wiring techniques allows us the unique position of providing an integrated solution which will fit your requirements and fit your budget. Our knowledge of technology ergonomics and our experience with user interface simplicity positions Matrix Audio Visual Designs as a powerful partner to turn your goals into reality.
Some of our integrated systems have included:
· Auditoriums
· Boardrooms
· Houses of Worship
· Conference Centers
· Command and Control Centers
· Classrooms and Training Rooms
· Technology Demonstration Centers
· Council Chambers and Public Assembly areas
Ease of use, flexibility, and planning for future technology are hallmarks of our approach. We, at Matrix Audio Visual Designs, know how to deliver these to you, our client.
Our Expertise
We are experts in the following disciplines:
· Audio Conferencing
· Video Conferencing
· Audio and Video distribution over IP
· RF Distribution
· Broadcast Systems
· Paging and mass-notification systems
· High definition signal switching
· Sound masking systems for open office spaces
· Background music
· Lighting control systems
· Control system design and integration including iPad as user interface For more information please go to our web site: www.matrixav.com
Scope
of
Work
1. SCOPE OF SERVICES
1.1. Within the context of this document, "Approve" means review of and comment on, existing conditions or design by others. "Design" means complete design service including drawings.
1.2. The Contractor shall provide, develop, install, and integrate the System for the Project. The Contractor will consult with the Owner and Owner’s representatives or authorized agents in order to review and evaluate the related architectural plans and systems requirements for the Project. The Contractor will make all recommendations or modifications as may be required in cooperation with the Owner, or others as directed by the Owner, and shall assist in finalizing a functional description of the System. Scope of Services to include schematic designs, design administration, preparation of a preliminary and final budget estimate of audio/visual system costs, attendance at progress meetings, and preparation of preliminary and final drawings and documentation.
1.3. The Contractor shall inspect the System installed in the Project and will assist the Owner in the commissioning of the System.
The Contractor will make recommendations as to training, support, and maintenance of the System.
1.4. The specific Scope of Services for this Project are under locations and systems below in this proposal.
2. GENERAL TERMS
2.1. This Agreement shall not be binding upon Contractor, unless signed by an authorized representative of the Owner and signed by an officer of Contractor. The individual(s) executing this Agreement and the instruments referenced herein on behalf of Owner and Contractor have the legal power, right, and actual authority to bind Owner and Contractor to the terms and conditions hereof and thereof.
2.2. This Agreement, including the Agreement Documents and related appendixes incorporated by reference as though fully set forth herein, sets forth the entire agreement between the Parties with regard to the subject matter hereof. All prior agreements, representations and warranties, express or implied, oral or written, with respect to the subject matter hereof, are hereby superseded by this Agreement. This is an integrated agreement.
2.3. In the event any provision of this Agreement is deemed to be void, invalid, or unenforceable, that provision shall be severed from the remainder of this Agreement so as not to cause the invalidity or unenforceability of the remainder of this Agreement. All remaining provisions of this Agreement shall then continue in full force and effect.
2.4. This Agreement may be modified, superseded, or voided only upon the written and signed agreement of the Parties.
2.5. The Parties agree to act in good faith and to cooperate fully with each other in carrying out the intent of this Agreement.
2.6. The Agreement shall be governed by the laws of the State of California without regard to or application of California’ conflict of law principles. The Parties consent to jurisdiction and venue in Los Angeles, California. The prevailing Party in suit or action or other proceeding commenced pursuant to this Agreement shall be entitled to an award of reasonable attorney’s fees and costs incurred both at trial and on any appeal.
2.7. This Agreement may be executed in multiple counterparts, all of which shall be deemed originals, and with the same effect as if all Parties had signed the same document. All of such counterparts shall be construed together with and shall constitute one agreement. A facsimile or other means of electronic transmission shall be as valid and enforceable as an original.
2.8. Unless otherwise defined in a specific Section, capitalized terms used throughout this Agreement shall have the following meaning:
2.8.1. Agreement Documents – This Agreement and the appendixes and attachments incorporated by reference as though fully set forth herein as follows: Proposal, Contractor’s Standard Warranty Terms and Conditions.
2.8.2. Equipment – The hardware listed in the Proposal.
2.8.3. Proposal – Contractor’s Proposal relating to the Project Number identified in this Agreement containing the Total Project Cost and System-related deliverables.
2.8.4. System – The audio-visual system and related Equipment, components and software installed pursuant to this Agreement, as more specifically itemized in the Proposal.
2.8.5. Total Project Cost – The total cost of the Project to be paid by Owner to Contractor as set forth in Section 12.6 or pursuant to a mutually executed Change Order.
2.8.6. Work – The labor includes project management, programing, and installation related services to install the System.
2.8.7. Change Order – A written document signed by an authorized representative of each Party to this Agreement to make a change to the scope of this Agreement and/or Project Proposal.
3. CONTRACTOR’S RESPONSIBILITIES
3.1. The Contractor’s services shall be performed in accordance with the degree of professional skill and care required by applicable law and as expeditiously as is consistent with professional skill and care and the orderly progress of the Project.
3.2. The Contractor shall submit for the Owner’s approval a schedule for the performance of the Contractor’s services (per Section 14) which may be adjusted in writing as the Project proceeds.
3.3. The Contractor shall designate a representative authorized to act on behalf of the Contractor with respect to the Project (“Project Manager”).
3.4. The Contractor shall coordinate and cooperate with other trades to ensure satisfactory work progress.
3.5. The Contractor shall, at its own cost and expense, comply with all applicable laws necessary for the prosecution of the Work.
3.6. The Contractor will install all Equipment in accordance with the manufacturers’ instructions unless otherwise approved by the Owner. Where these instructions are exceeded by any applicable national and local regulations, ordinances, and codes, such regulations, ordinances, and codes shall apply.
3.7. Upon completion of the Work, the Contractor shall remove from the site all unused materials, containers, and Equipment.
The Contractor will endeavor to protect all floors, walls, and other adjacent surfaces from stains, marring or other damage.
The space shall be clean and undamaged.
3.8. The Contractor is not responsible for the operation, or the performance of Equipment supplied by others outside this Agreement. The Contractor does not warrant that Equipment supplied by others either can be connected to or can work satisfactorily with our System, except as specified in this Agreement.
4. OWNER’S RESPONSIBILITIES
4.1. The Owner shall provide full information in a timely manner regarding requirements for and limitations on the Owner’s objectives, schedule, constraints and criteria.
4.2. The Owner shall furnish to the Contractor, within ten (10) days after receipt of a written request, information necessary and relevant for the Contractor to evaluate, give notice of, or enforce lien rights.
4.3. The Owner shall designate a representative authorized to act on the Owner’s behalf with respect to the Project and to render decisions in a timely manner.
4.4. The Owner shall furnish the services, at the Owner’s expense, of any and all consultants reasonably required for the proper execution of the Project as and when requested by the Contractor. The Contractor shall be entitled to rely upon the accuracy and completeness of any information provided by these consultants.
4.5. The Owner shall furnish all legal, accounting, and insurance services that may be necessary at any time for the Project to meet the Owner’s needs and interests.
4.6. The Owner shall provide prompt written notice to Contractor if the Owner becomes aware of any fault or defect in the Project, including any errors, omissions, or inconsistencies in Contractor’s Proposal and/or quotation.
4.7. The Owner shall ensure that the Project is secure and set up for both pre-wiring and installation of the Equipment in accordance with the requirements of Contractor. The Owner shall be solely responsible for the Project site conditions, including the security, safety, and fitness of the areas in which Contractor’s services are to be performed. The Owner warrants to Contractor that the Project site is adequate and sufficient to install, use, and store the Equipment.
4.8. At the time of signing of this Agreement, the Owner shall have identified and provide information to the Contractor of all other equipment and connections that will interface with the Equipment to be provided by the Contractor related to this Project, with the understanding that any omissions to the information provided to date may result in additional charges from the Contractor in order to accommodate such changes or omissions.
4.9. The Owner shall provide access to the Project site during normal business hours to allow Contractor to perform its services in a timely and orderly manner. If the site is not available during the scheduled time, the Contractor may charge the Owner the greater of its minimum callout/trip charge or, if asked to wait on-site, the Contractor’s hourly rates to stand by until the site is made available, plus travel time and mileage allowances if instructed to return at another time. Any requirement for the need to work overtime as a result of any delay in site access shall be presented to the Owner in writing for approval prior to being undertaken; the Owner agrees to approve such charges or grant an extension to the completion schedule within one (1) business day.
4.10. Owner shall provide suitable and secure locations at the Project site for storage of the Equipment prior to installation. Owner shall provide a representative to accept delivery of Equipment from the Contractor as required at the Project site. Owner shall remain liable for any loss or damage to the Equipment located at the Project site.
5. INTELLECTUAL PROPERTY
5.1. “Intellectual Property Rights” means all intellectual property rights throughout the world, including copyrights, patents, mask works, trademarks, service marks, trade secrets, inventions (whether or not patentable), know how, authors' rights, rights of attribution, and other proprietary rights and all applications and rights to apply for registration or protection of such rights and the legal rights, interests and protections afforded under applicable patent, copyright, trademark, trade secret and other intellectual property laws.
5.2. Contractor shall retain all right, title and interest in and to the Intellectual Property Rights associated with any products, tools, devices, manuals, plans, drawings, customized programs and software source code and other documentation, invented, generated, developed, or otherwise produced by Contractor or its agents, representatives, employees, and subcontractors in connection with the performance of the Work and shall at all times remain the property of the Contractor. Upon receipt of final payment, Contractor hereby grants a perpetual, non-exclusive, non-transferable license to any and all products, tools, devices, manuals, plans, drawings, specifications, reports, customized programs, (“Licensed Materials”) and software for the life of the Project; provided, however, that:
5.2.1. Such license shall be exercised by the Owner solely for the Owner’s benefit in direct connection with the Project.
5.2.2. Owner shall not reproduce or distribute the Licensed Materials to any other third party; and
5.2.3. The Contractor shall provide the Owner with current copies of all software upon request; these shall be for archival and administrative purposes only.
6. DISPUTE RESOLUTION
6.1. Mediation – In the event that any claim, dispute, or other matter in question arises out of or relates to this Agreement or the System Owner and Contractor shall first attempt resolution of same via mediation administered by the American Arbitration Association under its Commercial Mediation Procedures before resorting to arbitration. The form for initiating a request to mediate can be accessed at American Arbitration Association. If such a matter relates to or is the subject of a lien arising out of Contractor services, Contractor may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by arbitration.
6.2. Arbitration – If settlement is not reached within sixty (60) days after service of a written demand for mediation, any unresolved claim or controversy shall be settled by binding arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules, excluding any rules or procedures governing or permitting class actions.
Any judgment on the award rendered by the arbitrator(s) shall be final and may be entered in any court having jurisdiction thereof. The Federal Arbitration Act shall govern the interpretation and enforcement of this Agreement. Initial costs for the mediation/arbitration under this Section shall be borne equally by each Party. No arbitration arising out of or relating to this Agreement shall include, by consolidation or joinder or in any other manner, an additional person or entity not a party to this Agreement, except pursuant to a mutually executed agreement by the parties hereto. The foregoing agreement to arbitrate and other agreements to arbitrate with an additional person or entity duly consented to by Parties to this Agreement shall be specifically enforceable in accordance with applicable law in any court having jurisdiction over it. The Parties agree that the arbitrator(s) shall have no authority to award punitive or exemplary damages.
6.3. Location – Any mediation or arbitration commenced under this Section shall be held in the place where the Project is located, unless another location is mutually agreed upon. In writing. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction.
7. PERMITS
7.1. The Owner shall bear at its own cost all consents, licenses, permits, approvals, authorizations, and inspections from local government authorities, agencies, or officials required for the prosecution and completion of the Work and the delivery of the System as obtained by either the Owner or the Contractor in relation to this Project. Where such consents, licenses, permits, approvals, authorizations, and inspections are obtained by the Contractor, such costs shall be considered in addition to the approved contract cost and shall be subject to a 15% administration fee above and beyond the cost paid by the Contractor.
8. Exclusions and Assumptions
8.1. Exclusions: Patch work, painting, bonding – 3%, overtime and/or shift work, certified payroll, fees and permits, parking, All electrical requirements, including power, conduits, j-boxes are excluded.
8.2. Assumption: All cabling within walls and ceiling shall be plenum rated.
8.3. Our proposal is not based on prevailing wage rates.
9. REPRESENTATIONS
9.1. The Contractor is not, and does not represent to be, a licensed architect, electrical engineer, mechanical engineer, or structural engineer and shall not perform, nor be responsible for the performance of, the work of such persons. All information, drawings, schematics, specifications, or other documents containing references to, or depictions of, architectural, electrical, or mechanical attributes which are supplied to the Owner by the Contractor hereunder will be provided for the sole purpose of indicating the Contractor’s suggestions related to the Work, and the Contractor shall have no liability whatsoever, including liability for the Owner’s reliance thereon, except as such information, drawings, documents, specifications, or other documents may relate to the performance of the System.
9.2. The Owner’s signing and delivery of this Agreement and its performance of its obligations hereunder; (a) have been duly authorized by all necessary corporate action; (b) do not conflict with any terms or conditions of its Certificate of Incorporation
authorized by all necessary corporate action; (b) do not conflict with any terms or conditions of its Certificate of Incorporation or By-laws; (c) do not violate any law, regulation, order, judgment or decree by which it may be bound; and (d) will not violate or result in a breach, acceleration, or default under any agreement or understanding to which it is a party or by which it may be bound which will materially affect its ability to perform its obligations hereunder.
10. TERM & TERMINATION
10.1. The term of this Agreement will be from the Effective Date until completion of the Work and payment of the Total Project Cost, except as otherwise provided for herein.
10.2. Except as otherwise provided for herein, either party may terminate this Agreement upon notice in writing to the other in the event that such other party shall materially breach or be in default of any of the covenants, obligations, warranties, representations, terms, or conditions of this Agreement (a “Default”) and such other party fails to remedy, or fails to diligently proceed to remedy, such Default within thirty (30) days after notice thereof. Such notice shall provide in reasonable detail the basis upon which the Default is claimed.
10.3. Either party may terminate this Agreement In the event that either party shall cease conducting business in the normal course, become insolvent, make a general assignment for the benefit of creditors, suffers or permits the appointment of a receiver for its business or assets or shall avail itself of, or become subject to, any proceeding under applicable bankruptcy legislation or any other applicable statute relating to insolvency or the protection of rights of creditors, then the other party may terminate this Agreement.
10.4. In the event the Contractor terminates this Agreement pursuant to either paragraph 10.2 or 10.3 of this Section, then all licenses granted by Contractor to the Owner shall immediately terminate and the Owner shall immediately discontinue use of any software identified in the Proposal and furnished hereunder and return to the Contractor all copies of such software and any Confidential Information furnished hereunder.
10.5. No termination of this Agreement shall affect or impair Contractor’s right to be paid for all costs and fees incurred through the effective date of termination. All fees paid through the date of termination shall be non-refundable.
11. ADDITIONAL COSTS
11.1. The following costs shall be borne by the Owner in addition to the approved contract cost and shall be billed in full plus an administration fee of 15% at the completion of the Project: Parking, Equipment Storage (under the conditions defined within Section 16.6 – 16.7), Specifically requested Insurance other than as defined within Section 17, Performance and Labor bonds, Permits, licenses, approvals, and Inspections as defined within Section 7.
12. PREVAILING TERMS
12.1. If any purchase order, acceptance, or other document is used by Owner in connection with the purchase of the System, then notwithstanding any provisions therein contained to the contrary, the terms of all such documents shall be governed by the provisions of this Agreement and any terms thereof which are inconsistent with, different from, or in addition to, the provisions of this Agreement shall be null and void and of no force or effect.
13. CHARGES AND INVOICING
13.1. The Owner shall pay to Contractor the charges for the Equipment, all labor, materials, and services as detailed by Contractor’s Proposal and revision along with any modifications and changes to same as outlined in any subsequent Change Orders.
13.2. All charges are inclusive of federal, State/Provincial and local sales, use, excise, utility, and gross receipts taxes and other similar tax-like charges, including tax-related surcharges, which the Owner agrees to pay. In the event the Owner provides the Contractor with a duly authorized tax exemption certificate, the Contractor agrees to exempt the Owner in accordance with the law; effective on the date exemption certificate is received by the Contractor.
13.3. The Contractor shall invoice the Owner for charges due under this Agreement as set forth herein. All invoices are due and payable within thirty (30) days of the invoice date with the exception of the invoice for the Project initiation fees which is due and payable upon signing the Agreement. The Owner shall not make any deductions of any kind from any payment becoming due to the Contractor unless Owner shall have received an official credit memorandum from Contractor authorizing such deduction. All invoiced amounts that remain unpaid for more than thirty (30) days shall be subject to a finance charge of either 2.5% per month or the highest rate permitted under applicable law, computed from the date of invoice.
13.4. If the Owner fails to make any payment as provided for herein, the Contractor may, upon thirty (30) business days prior written notice to the Owner, suspend performance of the Work or withhold delivery of products and Equipment until such payment is received in full. Any period of suspension shall be added to the time which Contractor has estimated to complete performance of same.
13.5. Contractor purchases Equipment as needed per job basis and its vendors need to be paid on time as Equipment is delivered.
Owner shall strictly adhere to the payment terms so Contractor can honor its vendors’ payment schedule.
13.6. Payment terms and schedule are set forth within pricing schedule attached hereto and expressly incorporated by reference.
14. OWNERSHIP
14.1. All hardware shall remain the property of Contractor until final payment is received. Upon delivery of any Equipment to site, a representative of the Owner shall be required to sign for acceptance of such Equipment. From the point that any hardware is delivered to site, the risk of loss and responsibility for the safekeeping and security of such Equipment shall be borne by the Owner, who shall remain responsible for the cost of any repair or replacement of such Equipment damaged or lost as a result of any actions taken by any individual other than in the direct employment of Contractor.
15. PROJECT SCHEDULE
15.1. Both the Owner and the Contractor shall proceed with the Work in a prompt and diligent manner in accordance with the current Project schedule.
15.2. The Owner recognizes that construction delays could affect the schedule for installation of any portion of the System and shall advise Contractor immediately of any adjustments to the Project schedule that may have an impact on any System related to Contractor’s Scope of Services. Upon presentation of a written request and cost adjustment, the Owner will review, in an expeditious manner, such charges as presented by Contractor to increase the likelihood of meeting the schedule.
15.3. Contractor will require various signoffs and Approvals throughout the design, engineering, and installation process. The Contractor, where applicable, shall provide the Owner with a required date of acceptance in order to maintain the agreed Project schedule. At that time, the Owner agrees to not unreasonably withhold its agreement for such documents. A minimum of seven (7) business days, where possible, shall be allotted by Contractor to allow for communication and response from the Owner without penalty to the schedule or Project.
16. DELAYS
16.1. Delays by other trades, Owner’s schedules, approval of Contractor's drawings and submittals, Change Orders, or nonavailability of specific Equipment shall be cause for reasonable extensions of completion date and will result in additional fees.
16.2. Contractor shall not be liable for any (a) delay or failure in providing the services caused by the failure of Owner to provide site access., or (b) additional costs related to site access outside of these hours as a result of any delay per this Section 15 or any Force Majeure.
16.3. Identified shipping and delivery dates of Equipment are provided in good faith and represent Contractor’s best estimate. If the manufacture, delivery, or installation of the Equipment is delayed, in whole or in part, through no fault of Contractor, including, but not limited to, a Force Majeure, Contractor’s performance time shall be extended, and Contractor’s compensation shall be adjusted due to such a delay.
16.4. Contractor shall not be liable for any default or delay caused by any third-party impeding production or delivery of the products or Equipment ordered. All promises of delivery are made in good faith and Contractor will make best efforts to fulfill them. However, if Contractor is unable to meet a scheduled delivery date, then Contractor shall not be liable for additional transportation charges incurred on the Owner’s request to use a faster means of transportation.
16.5. Freight charges contained in this Proposal, if any, are estimated to allow standard ground- based shipping methods. If expedited shipping is requested by the Owner or is required in order to meet a scheduled delivery date, Contractor shall be additionally compensated for additional transportation charges incurred on the Owner’s behalf.
16.6. If the Owner requests a delay in the shipment or installation of Equipment that has already been ordered or manufactured, Contractor upon receiving that Equipment may place the identified Equipment in storage at the Owner’s expense. Owner shall pay the storage charges upon acceptance. If the Owner requests a delay in the shipment or installation of Equipment before the Equipment has been ordered or manufactured, the Owner shall pay any increases in the Equipment’s price occurring prior to the date of subsequent release of order by Contractor.
16.7. Notwithstanding any provision to the contrary in this Agreement, if the Owner requests a delay, or if for any reason the Project is suspended for thirty (30) consecutive days, the Owner shall compensate Contractor within fifteen (15) days of the date of notification of request of delay by Owner or within fifteen (15) days of the thirtieth (30th) day of suspension: (a) the full price of services performed prior to the request or suspension, and (b) the full price of all Equipment ordered and applicable storage charges. When the Project is resumed, Contractor shall be compensated for expenses incurred in the interruption and resumption of Contractor’s services. Contractor’s fees for the remaining services and the time schedules shall be equitably adjusted.
16.8. If the Project is suspended or Contractor’s services are suspended for more than sixty (60) consecutive days, Contractor may terminate this Agreement without further obligation or liability by giving not less than fifteen (15) days’ written notice.
17. INSURANCE
17.1. During the term of the Contract, Contractor shall, at its own expense, maintain
17.1.1. Workers compensation as required by applicable state law
17.1.2. Comprehensive General Liability insurance with limits of not less than $1,000,000.00 per occurrence, $2,000,000.00 aggregate covering claims for bodily injury, death, personal injury or property damage occurring or arising out of the performance of this Agreement.
17.1.3. Comprehensive Automobile Liability with limits of not less than $1,000,000.00 per accident for Contractor’s vehicles.
17.1.4. Umbrella/Excess Liability coverage with liability limits of not less than $1,000,000.00
17.2. Contractor shall require any sub-contractors to provide similar insurance coverage and shall be required to name Contractor and Owner as an additional insured. The Owner shall obtain and pay for insurance against injury to its own employees, if any, and persons on the site at the Owner’s direction. The Contractor shall not be responsible for any on site damage solely caused by the Owner or his agents, or by any Force Majeure The Contractor shall submit a Certificate of Insurance naming the Owner as additional insured upon written request by the Owner.
18. LIMITATION OF LIABILITY
IN NO EVENT SHALL CONTRACTOR BE LIABLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL OR SPECIAL DAMAGES; LOSS OF REVENUE OR PROFIT; OR LOSS, DAMAGE OR DESTRUCTION OF DATA OR PROPERTY INCLUDING SOFTWARE PROBLEMS
EXPERIENCED BY OWNER IN SOFTWARE PACKAGES OR DATABASES IN PLACE PRIOR TO THE INSTALLATION OF ANY
SOFTWARE HEREUNDER AND INCLUDING ANY ELECTRICAL DAMAGE OR ELECTRICAL PROBLEMS THAT MAY OCCUR AS A
RESULT OF ANY OF THE USE OF THE EQUIPMENT, SYSTEM OR WORK OR MAINTENANCE SERVICES PROVIDED UNDER THE TERMS OF THIS AGREEMENT; REGARDLESS OF THE FORM OF ACTION, WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), BREACH OF WARRANTY OR OTHERWISE, EVEN IF AWARE OF THE POSSIBILITY THEREOF. CONTRACTOR’S
LIABILITY FOR DAMAGES FOR BREACH OF THE AGREEMENT OR ARISING IN ANY OTHER RESPECT OUT OF THIS AGREEMENT,
REGARDLESS OF THE FORM OF ACTION, SHALL NOT EXCEED THE MONIES PAID TO CONTRACTOR BY OWNER FOR THE ITEM(S) OF EQUIPMENT, SYSTEM, WORK OR OTHER SERVICE GIVING RISE TO THE CAUSE OF ACTION; PROVIDED, HOWEVER, THAT THE
FOREGOING LIMITATION SHALL NOT APPLY TO PERSONAL INJURY, INCLUDING DEATH OR DAMAGE TO TANGIBLE PROPERTY CAUSED BY THE GROSS NEGLIGENCE OR WILLFUL MISCONDUCT OF CONTRACTOR. IT IS THE OWNER’S RESPONSIBILITY TO ENSURE THAT ALL OF ITS DATA FILES ARE ADEQUATELY DUPLICATED AND DOCUMENTED. CONTRACTOR WILL NOT BE RESPONSIBLE FOR THE OWNER’S FAILURE TO DO SO, OR FOR THE COST OF RECONSTRUCTION DATA STORED ON DISK FILES, TAPES, MEMORIES, ETC., WHICH IS LOST DURING THE COURSE OF PERFORMANCE OF CONTRACTOR HEREUNDER.
19. FORCE MAJEURE
19.1. Contractor shall not be deemed in breach of contract, negligent, at fault, or liable for any delay or failure of performance resulting from Acts of God, war, accidents, riots, terrorism, government acts or government ordered-closures, denial of service attacks, telecommunications or other utility outages, civil insurrection, labor disputes, strikes or any other cause not the fault of and beyond the reasonable control of Contractor; provided, that Contractor will give the Owner prompt notice of the delay in sufficient detail to permit the Owner the opportunity to minimize the effect of such delay, if practicable.
20. WARRANTY
20.1. All Equipment furnished by Contractor shall be accompanied by each manufacturer’s standard warranty. Contractor shall be solely responsible for seeing that warranty repairs are made.
20.2. In addition to the standard manufacturer’s warranty, Contractor warrants the Work, System and Equipment in accordance with the terms of Contractor’s Standard Warranty Terms and Conditions, incorporated by reference as though fully set forth herein.
20.3. Notwithstanding the foregoing, Contractor’s warranty obligations shall not apply to the extent that the Equipment has been subjected to abuse, unauthorized modifications or alterations, improper maintenance, unauthorized or improper repair and misuse, including, but not limited to, operating the Equipment outside of its environmental, performance, electrical, temperature, or humidity specification.
20.4. For any services covered under the Contractor’s one (1) year warranty, Contractor shall be the sole source utilized for repairs.
The Owner agrees to provide access for any scheduled or requested services of the System or Equipment. If the Equipment is not available during the scheduled time, Contractor may charge the Owner its normal trip charge and, if asked to wait onsite, Contractor’s current published hourly rates for standing by until the Equipment is made available or until instructed to return at another time.
21. DURATION OF WARRANTY
21.1. Except as otherwise provided by virtue of any manufacturer’s warranty set forth in Section 19, all warranties made herein by Contractor shall commence as of the execution of this Agreement and shall remain in effect for a period of one (1) year following the achievement of Substantial Completion, in accordance with the terms of Section 22, or first beneficial use, whichever occurs first.
21.2. In the event that the Owner desires to engage Contractor to perform and/or provide additional services and/or Project maintenance following the expiration of the one (1) year warranty period, Contractor shall submit to the Owner a quotation for an extended service and/or maintenance arrangement. Any agreement for extension of maintenance services shall be effective only pursuant to a mutual agreement in writing.
22. WARRANTY CLAIMS
22.1. Upon receipt of written notice from the Owner of any warranty claim pursuant to this Section, the Owner may, as its sole remedy against Contractor under this Agreement, require Contractor to correct and/or repair any Work relating to the Scope of Services not conforming to the warranties set forth herein, or promptly repair and/or replace any deficient goods, materials, or Equipment sold or provided by Contractor in connection herewith.
22.2. Contractor shall assume no liability or expense for any corrections, repairs, or replacements except those performed by Contractor or its authorized agents, and Contractor shall not be liable for any expense or damages beyond the actual cost of correction, repair, or replacement as set forth in this Section. With respect to all repair and/or replacement obligations imposed upon Contractor pursuant to this Section, it shall be within the Contractor’s sole discretion as to whether to repair or replace any deficient goods, materials, or Equipment, which option shall in all events be accepted by the Owner so long as the deficient goods, materials, or Equipment, as applicable, are made to conform to the warranties set forth by Contractor pursuant to this Section.
22.3. THE WARRANTIES SET FORTH IN SECTIONS 19 THROUGH 21 ARE EXCLUSIVE AND ARE IN LIEU OF ALL OTHER WARRANTIES,
WHETHER STATUTORY, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THE REMEDIES SET FORTH HEREINARE EXCLUSIVE AND
ARE ACKNOWLEDGED BY THE OWNER TO BE IN LIEU OF ALL SUCH OTHER REMEDIES AS MAY OTHERWISE BE AVAILABLE TO THE OWNER AT LAW OR IN EQUITY.
TO THE OWNER AT LAW OR IN EQUITY.
23. SUBSTANTIAL COMPLETION & ACCEPTANCE
23.1. Upon completion of installation and testing, notification will be transmitted by the Contractor to the Owner of such completion in the form of a Certificate of Substantial Completion.
23.2. A demonstration to the Owner of System functionality, in keeping with the Scope of Services as outlined herein, shall be scheduled within seven (7) calendar days of such notification at a time mutually acceptable to both Parties.
23.3. During the demonstration, the Owner shall prepare a written punch list of deficiencies; if any deficiencies are noted during the demonstration, these shall be noted on the Certificate of Substantial Completion.
23.4. Contractor and the Owner shall agree upon and identify any deficiencies that would prevent the Owner from having beneficial use of the System(s) and Equipment.
23.5. The Contractor shall promptly correct any deficiencies deemed as preventing beneficial use, at which point the Owner shall sign the Certificate of Substantial Completion. This shall be deemed as Substantial Completion.
23.6. In no event shall the Owner use or operate the System(s) or Equipment until Contractor achieves Substantial Completion.
23.7. Should the Owner use or operate the System prior to the Contractor achieving Substantial Completion, the Owner will automatically deem the Project substantially complete, coincidentally triggering and accepting any payment conditions that may be associated with this milestone, with any outstanding deficiency resolution by the Agreement now deemed a part of final acceptance and signoff.
23.8. Promptly following Contractor’s provision to the Owner of a Certificate of Substantial Completion, the Contractor shall remedy any remaining deficiencies noted at the time of Substantial Completion, and the Owner shall execute a mutually acceptable Final Acceptance and Project Completion Agreement indicating that all facets of the Scope of Services have been completed by Contractor in accordance with the terms and conditions of this Agreement.
24. CHANGES IN THE SCOPE OF SERVICES
24.1. Costs resulting from material changes in the Scope of Services of this Project by the Owner, additional requirements or restrictions placed on Contractor by the Owner, or changes in the configuration of the Equipment described herein, will be added to, or subtracted from, the contract value depending upon the changes required. When Contractor becomes aware of the nature and impact of the change, a Change Order will be submitted for review and approval by the Owner, prior to continuing work. Change Order cost calculations will be commensurate with the materials and labor rates provided within the base contract. Such changes shall be billed at 100% of the approved value upon completion of the Change Order, and shall not be subject to the progressive payment schedule as outlined within Section 12 of this document.
25. RETURN POLICY & RESTOCKING CHARGES
25.1. Under no circumstances shall the Equipment be returned by the Owner without Contractor’s Return Merchandise Authorization (RMA) number. The following conditions apply to Systems included in this Agreement:
25.1.1. No custom Equipment returns will be allowed.
25.1.2. Return of Equipment damaged by the Owner, or any of their representatives will not be accepted.
25.1.3. Equipment returned for any reason, other than warranty repair or defect, must:
25.1.3.1. Be in original “as-new”, undamaged and untarnished condition
25.1.3.2. Include, at the time of return, all supplied accessories in original “as-new”, undamaged and untarnished condition, and
25.1.3.3. Include, at the time of return, all original packaging, manuals and documentation for any returns to be accepted.
25.2. It shall be the Owner’s responsibility to provide storage for such packaging should they wish to retain such items subsequent to Equipment delivery. Returns of software products sold and delivered will not be accepted. Restocking charges for Equipment subject to return shall be invoiced to the Owner as follows:
25.2.1. Costs of any restocking fees to be charged by the Equipment vendor to Contractor to re-stock the items in question.
25.2.2. All related miscellaneous costs related to the return of such goods, including, but not limited to, transportation, brokerage, etc.
25.2.3. Labor charges associated with removal, project administration, project management, System re-engineering, System re-programming, System re-drafting, handling of goods, etc.
26. ASSIGNMENT
26.1. Neither party may assign or transfer to any person or entity its rights or obligations under this Agreement without the prior written consent of the other party, which consent shall not be unreasonably withheld. However, Owner may assign this Agreement to an institutional lender providing financing for the Project. In such an event, the lender shall assume the Owner’s rights and obligations under this Agreement. Contractor shall execute and take all steps reasonably necessary to facilitate such assignment. Any prohibited assignment of this Agreement or the obligations hereunder shall be null, void, and of no effect. Upon permitted assignment hereunder, the terms and conditions of this Agreement shall become the direct and primary obligations of the assignee or successor in interest. Subject to the foregoing, all of the terms, conditions, and provisions of this Agreement shall be binding upon and shall inure to the benefit of each party’s permitted successors and assignees.
assignees.
27. NOTICES
A notice, document, or other communication required hereunder shall be deemed to have been properly given or delivered if same is delivered by hand, sent via fax or email and confirmed by certified mail, or sent by certified or registered mail to the following address:
OWNER CONTRACTOR
City of San Marino Matrix Audio Visual Designs, Inc.
2200 Huntington Drive 2525 W. Burbank Blvd.
San Marino, CA 91108 Burbank, CA 91505
Paul Chung Hovik Mirzakhanian
Tel: 626 300-0708 Tel: 818 841-4700 Ext. 262
E-mail:: [email protected] E-Mail: [email protected]
28. PUBLICITY
28.1. Contractor shall have the right to cite the Project, together with Contractor’s role, relative to the design technology developed and used in connection therewith, for purposes of Contractor’s advertising, marketing, and public relations efforts. Owner agrees that the Contractor may use Owner’s name and logo to publicize and advertise its relationship with and work for the Owner to promote the Contractor’s business. Owner agrees Contractor upon request and at an agreed and scheduled time may photograph or otherwise take digital images (collectively “Images”) of its Work related to this Project at the Owner’s location(s). Contractor shall retain all right, title and interest to the Images. Owner hereby waives any right to control the use of the Images in whatever media used and waive any right to royalties or other compensation arising from or related to Contractor’s use of the Images.
29. NON-SOLICITATION
29.1. The Owner agrees that it will not, without the prior written consent of the Contractor, during the term of this Agreement and for a period of one (1) year after the date of Owner’s execution of the Certificate of Substantial Completion, directly or indirectly: (a) Induce, entice, hire, or attempt to hire or employ any employee of the Contractor, or (b) contact and/or solicit any subcontractor or vendor utilized on the Project that has an exclusive business relationship with the Contractor in the Contractor’s business and which provides products and services to the Contractor.
LOCATION DETAILS
Community Room
Matrix AV was asked by the City of San Marino to provide a proposal to upgrade the AV system in the Community Room at the City of San Marino Library.
Hours of Operation: 7:30 AM - 4:30 PM
Display: Matrix AV shall install one OFE display with mounting hardware at the lecternThe display shall include cabling over the carpet with included (Removable) carpet cover. The purpose of this monitor will be to serve as a confidence monitor for the council members.
-Display: One ceiling-mounted projector with standard lens and 8500 ANSI Lumen, WUXGA Resolution, 1 DLP laser projector
-DSP: The audio system includes a DSP (Digital Signal Processor) to mix and process the audio signal. The DSP shall include Acoustic Echo Cancellation for audio conferencing. Matrix AV has included one DSP mounted in the equipment rack.
-Wireless Microphones: Furnish and install 12 channels of wireless microphones with all 12 as goose neck transmitters. Install two ceiling mounted microphone receivers in the ceiling. -Content Sharing: Matrix AV has included wireless content sharing in this proposal. Presenters can walk using their laptops to connect to the system and present using wireless technology. - Camera: Four ceiling-mounted IP cameras with pan and tilt. Controls will be provided on the touch screen. -IT Integration: Matrix AV will require the assistance of the City of San Marino's IT department to integrate the AV system on the IT network. The system will require one WAN IP address.
Patch and Paint: The project includes removing devices and installing new devices in the ceiling/walls. Inevitably there may be the need for some patch and paint work. This effort is not included in our proposal.
Permit: This proposal does not include a permit from the local authority. Matrix AV can obtain the permit with a 15% administration surcharge.
Prevailing Wage: This proposal does not include prevailing wage rates. - Note: Any coring or mill work cutouts are by others.
PRICING
Community Room
500 White Category 6 F/UTP EN series 23 AWG 4 pair shielded cable $0.78 $391.30 Community Room Total $391.30 *
Community Room: Equipment Rack
10” VESA mount touch panel control system with serial, I/O, $1,293.55 and Ethernet control ports - Black
1 $1,293.55
1 Wireless content sharing and collaboration gateway set $2,312.50 $2,312.50 Meeting Room DSP With 4 Integrated Poe+ Ports. AVB & $4,062.50 Dante, 2X2 Analog I/O, Stereo USB And 16 Channels Of AEC.
Includes Biamp Launch Automatic Discovery And Tuning
1 $4,062.50
1 9 Ports - Management Port - 1 Slots - Gigabit Ethernet $342.47 $342.47 1 AV Series 18-Port/16 POE+ Gigabit Managed Switch $792.00 $792.00 [OFE] - Owner Furnished Equipment - Existing equipment rack, $0.00 remove the devices and prepare the rack for installation. 1 $0.00
2 Networked charging station - 8 port $1,685.38 $3,370.76 1 Networked charging station - 8 port $1,685.38 $1,685.38 4 Port Compact Black USB 2.0 Hub - Bus-powered or with $39.99 Included Power Adapter - Portable Mac/PC laptop hub
1 $39.99
2 Channel DSP-Enabled Amplifier 2 x 160W @ 70/100V Dante $1,231.25 Network Enabled
1 $1,231.25
1 Mount one half-rack amplifier in a single rack-space (1U). $26.25 $26.25
1 Easy IP Ecosystem Base Kit - White $3,942.04 $3,942.04 Community Room: Equipment Rack Total $19,098.69 *
Community Room: Ceiling
1 5" DESIGNER CEILING PLATE $19.24 $19.24
1 6-9" Adjustable Extension Column - White $61.28 $61.28 1 RPA Elite universal projector mount with keyed locking, white $230.85 $230.85 1DLP, Solid State, WU 1920X1200, 8,500lms ISO, 38lbs - fixed $5,276.40 lens - Black
1 $5,276.40
6 [OFE] - Owner Furnished Equipment - (Existing Speakers) $0.00 $0.00 1 4-Channel access point transceiver $2,878.57 $2,878.57 1 8-Channel access point transceiver $3,104.51 $3,104.51 3 Easy IP 10 Camera - White $3,017.39 $9,052.17
Community Room: Ceiling Total $20,623.02 *
Community Room: Dais and Staff
15" Cardioid Dualflex gooseneck microphone with bi-color $2,663.28 status indicator
12 $221.94
12 Desktop Base Gooseneck Transmitter $551.69 $6,620.28 Community Room: Dais and Staff Total $9,283.56 *
Community Room: Floor by Lectern
230ft - 1080P 60hz / 4K, 36 Bit Color, IR & RS-232 Kit includes $498.75 Includes transmitter and receiver plus the power supply 1 $498.75
[OFE] - Owner Furnished (Existing) Display - Flat Panel or $0.00 Projector
1 $0.00
1 [OFE] - Owner Furnished Flat Panel/Projector Mount $0.00 $0.00 Community Room: Floor by Lectern Total $498.75 *
* Subtotals do not include Tax, Shipping and Misc. charges. Refer to project summary
Date
Date
Matrix Audio Visual Designs, Inc.
Client:
Contractor:
CSLB #: 765990
City of San Marino
Grand Total: Price includes SLA $78,656.14
Equipment: $49,895.32
Project Summary
Miscellaneous: $2,494.76
Sales Tax: $4,977.06
Electronic Waste Fee: $4.00
Shipping: $998.00
Labor: $20,287.00
Grand Total: $78,656.14
Sales tax is calculated based on the current sales tax and it is subject to change Payment Schedule Amount
Initial Payment - 50% $39,328.07
Final Payment - 50% $39,328.07
Service Level Agreement Amount
Silver SLA - Includes quarterly maintenance, cleaning, projector filter cleaning, checking all wires and connectors are snug, confirmation of system operation, performing major firmware updates, Minor repairs.
See our extended service level agreement detail. Period of performance:
One Year.
1 $2,573.00
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Efficient, Responsive, and Effective City Services
• Fiscally Responsible and Transparent City Government
BACKGROUND & DISCUSSION
The City publishes a report on total disbursements each month pursuant to Government Code Sections 37202 and 37208.
There are three source points for disbursement: (1) items disbursed from the City’s General Checking account, including electronic funds transfers (EFTs); (2) items disbursed from the City’s Workers’ Compensation Account (collaboratively managed by City staff and the workers’ compensation third-party administrator); and (3) items disbursed through the payroll process, inclusive of direct deposit transfers to employees, hardcopy checks issued to employees, and electronic transfers to State and Federal taxing authorities.
FISCAL IMPACT & PROCUREMENT REVIEW
Procurement review is not applicable.
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Paul Chung, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: October 12, 2022
SUBJECT: RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR SEPTEMBER 2022
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
SEPTEMBER 2022 DISBURSEMENTS SUMMARY
EXPENDITURES BY MONTH – PAST SIX MONTHS VERSUS PRIOR YEAR Description Amount
General Account Checks $ 383,052
General Account Electronic Fund Transfers 663,707
Worker's Compensation Checks 47,143
Salaries and Taxes Paid 1,291,357
$ 2,385,259
Operating Expenditures $ 2,256,923 95%
CIP Expenditures 5% 128,335
$ 2,385,259
Schedule of Disbursements - September 2022
LEGAL REVIEW
The City Attorney’s office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends the Council receive and file the Monthly Disbursements Report for the month of September 2022. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of September 2022.”
ATTACHMENTS
1. September 2022 Transactions by Account Summary
User:
Printed: 09/29/2022 - 9:43AM
MSiegfried
Transactions by Account
Batch: 00000.00.0000
Accounts Payable
Account Number Vendor Description GL Date Check No Amount PO No 101-00-1060-0000 Alhambra Chrysler/Jeep/Dodge Credit 09/09/2022 16299 -98.65 101-00-1060-0000 Alhambra Chrysler/Jeep/Dodge Credit 09/09/2022 16299 -173.06 101-00-1060-0000 Alhambra Chrysler/Jeep/Dodge Hoses for E91 09/09/2022 16299 644.12 101-00-1060-0000 Alhambra Chrysler/Jeep/Dodge Hose 09/09/2022 16299 29.23 101-00-1060-0000 Alhambra Chrysler/Jeep/Dodge Hoses for RA91 09/09/2022 16299 219.00 101-00-1060-0000 Alhambra Chrysler/Jeep/Dodge Hoses & Connectors 09/23/2022 16352 146.07 101-00-1060-0000 Alhambra Chrysler/Jeep/Dodge Hoses 09/23/2022 16352 131.22 Vendor Subtotal: 897.93
101-00-1060-0000 Bob Wondries Headlights 09/09/2022 0 472.16 101-00-1060-0000 Bob Wondries Wheel Cap 09/23/2022 0 21.12 101-00-1060-0000 Bob Wondries Mirror 09/23/2022 0 104.90 Vendor Subtotal: 598.18
101-00-1060-0000 Garvey Equipment Company Rim Truck # 6589 09/09/2022 0 145.66 101-00-1060-0000 Garvey Equipment Company Tire Belt 09/23/2022 0 317.20 101-00-1060-0000 Garvey Equipment Company Brake & Seat Switches 09/23/2022 0 28.38 Vendor Subtotal: 491.24
101-00-1060-0000 Interstate Battery Systems of Battery 09/23/2022 0 132.25 Vendor Subtotal: 132.25
101-00-1060-0000 O'Reilly Auto Parts Adapter 09/09/2022 0 41.88 101-00-1060-0000 O'Reilly Auto Parts Degreaser 09/23/2022 0 241.84 101-00-1060-0000 O'Reilly Auto Parts Wheel Bearing 09/23/2022 0 185.40 101-00-1060-0000 O'Reilly Auto Parts Wheel Seals 09/23/2022 0 39.09 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 1
Account Number Vendor Description GL Date Check No Amount PO No 101-00-1060-0000 O'Reilly Auto Parts Oil Seals 09/23/2022 0 13.78 101-00-1060-0000 O'Reilly Auto Parts Credit 09/23/2022 0 -39.36 101-00-1060-0000 O'Reilly Auto Parts Heat Shield 09/23/2022 0 39.67 101-00-1060-0000 O'Reilly Auto Parts Rotors & Pads 09/23/2022 0 827.05 101-00-1060-0000 O'Reilly Auto Parts Battery 09/23/2022 0 65.79 101-00-1060-0000 O'Reilly Auto Parts Coolant 09/23/2022 0 206.78 Vendor Subtotal: 1,621.92
101-00-1060-0000 U.S. Bank Home Depot-Batteries 09/16/2022 16296 47.09 Vendor Subtotal: 47.09
101-00-3040-0000 California American Water Franchise Fees July-August 2022 09/09/2022 16306 109.53 101-00-3040-0000 California American Water Franchise Fees August-Sept 2022 09/23/2022 16366 214.66 Vendor Subtotal: 324.19
101-01-4376-0000 Office Depot Paper 09/09/2022 16334 61.30 Vendor Subtotal: 61.30
101-01-4480-2872 U.S. Bank Tardino Brothers-Food City Council Meeting 7/29/22 09/16/2022 16296 214.44 Vendor Subtotal: 214.44
101-06-4106-2757 Burke, Williams & Sorensen LLP Covid Legal Service July 2022 09/09/2022 0 26,397.50 Vendor Subtotal: 26,397.50
101-06-4106-2757 Steve A Filarsky, Attorney at Law Covid Legal Service 7/27/22-8/31/22 09/23/2022 0 2,822.00 Vendor Subtotal: 2,822.00
101-08-4016-0000 John Penido Medical Retirement Sept 2022 09/09/2022 0 644.00 Vendor Subtotal: 644.00
101-08-4016-0000 PERS (Medical) Retired Premium Oct 2022 09/23/2022 0 13,750.00 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 2
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 13,750.00
101-08-4150-0500 IntelesysOne Barth Room Conference Call Base Unit 09/09/2022 0 389.33 101-08-4150-0500 IntelesysOne Duo Fobs for PC 09/09/2022 0 229.00 101-08-4150-0500 IntelesysOne Monthly IT Service-Sept 2022 09/23/2022 0 15,538.36 Vendor Subtotal: 16,156.69
101-08-4150-0500 NetMotion Software , Inc E-Citations Network 09/23/2022 16395 295.89 Vendor Subtotal: 295.89
101-08-4150-0750 AT&T Mobility Citywide Cell Service-August 2022 (Non-Uniform) 09/23/2022 16361 1,724.73 101-08-4150-0750 AT&T Mobility Citywide Cell Phone Service-August 2022 (Uniform) 09/23/2022 16362 2,302.25 Vendor Subtotal: 4,026.98
101-08-4376-0000 AT&T Mobility Hot Spot Service-August 2022 (Non-Uniform)09/23/2022 16361 70.00 101-08-4376-0000 AT&T Mobility Hot Spot Service-August 2022 (Uniform) 09/23/2022 16362 75.00 Vendor Subtotal: 145.00
101-09-4010-0000 Lincoln National Life Insurance Co City Portion Basic Life Payment Oct 2022 09/23/2022 16390 7.65 101-09-4010-0000 Lincoln National Life Insurance Co City Portion LTD Payment Oct 2022 09/23/2022 16390 31.95 Vendor Subtotal: 39.60
101-09-4150-0000 Ellen's Silkscreening Inc Taxes 09/09/2022 0 312.63 0000001020 101-09-4150-0000 Ellen's Silkscreening Inc City Logo Shirts 09/09/2022 0 3,050.00 0000001020 Vendor Subtotal: 3,362.63
101-09-4150-0000 Los Angeles County Tax Collector Poss. Int Tax FY 22-23 09/23/2022 16387 429.64 Vendor Subtotal: 429.64
101-09-4150-0000 Language Network, INC Translation-Budget Book Transmittal Letter 09/09/2022 0 168.75 101-09-4150-0000 Language Network, INC Chinese Translation-Budget Book Transmittal Letter 09/23/2022 0 1,754.70 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 3
Account Number Vendor Description GL Date Check No Amount PO No 101-09-4150-0000 Language Network, INC Chinese Translation-Fire Resource Information09/23/2022 0 303.25 Vendor Subtotal: 2,226.70
101-09-4150-0000 Nick Boswell Photography Executive Members Headshots (4) 09/09/2022 0 600.00 Vendor Subtotal: 600.00
101-09-4150-0000 U.S. Bank Margarita Mexican-Food DEI Facilitation 09/16/2022 16296 241.04 Vendor Subtotal: 241.04
101-09-4150-0000 Waterlogic Americas Drinking Water Service Sept 2022-City Hall 2nd Floor 09/23/2022 16420 41.60 Vendor Subtotal: 41.60
101-09-4150-0500 Pacific Insurance Network Systems Insurance Certificate Management Sept 2022 09/09/2022 0 137.50 Vendor Subtotal: 137.50
101-09-4150-0500 Revize LLC Website Maintenance 10/29/22-10/28/23 09/23/2022 16399 3,400.00 Vendor Subtotal: 3,400.00
101-09-4150-0500 Smarsh, Inc Social Media Records Retention August 2022 09/23/2022 16409 7.08 Vendor Subtotal: 7.08
101-09-4150-0500 Sterling Codifiers Inc Supplement Editing Codification O-21-1385-O-22-1389 09/23/2022 16410 1,280.00 Vendor Subtotal: 1,280.00
101-09-4150-0500 U.S. Bank Constant Contact-Weekly Briefing Service 09/16/2022 16296 125.00 Vendor Subtotal: 125.00
101-09-4376-0000 IntelesysOne Keyboard & Wireless Mouse-CM Office 09/23/2022 0 105.63 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 4
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 105.63
101-09-4376-0000 Office Depot Pens 09/23/2022 16397 13.79 101-09-4376-0000 Office Depot Paper & Breakroom Supplies 09/23/2022 16397 99.37 Vendor Subtotal: 113.16
101-09-4376-0000 U.S. Bank Amazon-Utility Wagon for Council Meetings & Events 09/16/2022 16296 82.65 101-09-4376-0000 U.S. Bank Amazon-Power Strip 09/16/2022 16296 20.77 101-09-4376-0000 U.S. Bank Vons-City Hall Candy Open House 09/16/2022 16296 25.98 101-09-4376-0000 U.S. Bank Target-Employee Appreciation Supplies 09/16/2022 16296 19.05 Vendor Subtotal: 148.45
101-09-4396-0000 San Gabriel Valley City Managers Association Membership 7/1/22-6/30/23-M.Marlowe 09/09/2022 16340 55.00 Vendor Subtotal: 55.00
101-09-4396-0000 U.S. Bank Rotary Club-Quarterly-Membership M.Marlowe09/16/2022 16296 310.00 Vendor Subtotal: 310.00
101-09-4480-0000 Nicole Cuadras Conference-Meals 9/20/22 & 9/22/22 09/09/2022 16311 86.00 101-09-4480-0000 Nicole Cuadras Conference-Parking 9/20/22 & 9/22/22 09/09/2022 16311 30.00 101-09-4480-0000 Nicole Cuadras Conference-Mileage 9/20/22 & 9/22/22 09/09/2022 16311 136.25 Vendor Subtotal: 252.25
101-09-4480-0000 San Gabriel Valley City Managers Association City Manager's Monthly Meeting 9/15/22 09/23/2022 16408 35.00 Vendor Subtotal: 35.00
101-09-4480-0000 U.S. Bank MMASC-Conference C.Baker 09/16/2022 16296 400.00 101-09-4480-0000 U.S. Bank MMASC-Conference N.Cuadras 09/16/2022 16296 400.00 Vendor Subtotal: 800.00
101-10-4010-0000 Lincoln National Life Insurance Co City Portion Basic Life Payment Oct 2022 09/23/2022 16390 2.55 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 5
Account Number Vendor Description GL Date Check No Amount PO No 101-10-4010-0000 Lincoln National Life Insurance Co City Portion LTD Payment Oct 2022 09/23/2022 16390 10.65 Vendor Subtotal: 13.20
101-10-4106-3415 Burke, Williams & Sorensen LLP Legal Service July 2022 09/09/2022 0 3,273.00 Vendor Subtotal: 3,273.00
101-10-4106-3415 Steve A Filarsky, Attorney at Law Legal Service 7/27/22-8/31/22 09/23/2022 0 4,454.00 Vendor Subtotal: 4,454.00
101-10-4150-0000 PERS (Medical) Admin Fee for Retired Oct 2022 09/23/2022 0 146.26 101-10-4150-0000 PERS (Medical) Admin Fee for Active Oct 2022 09/23/2022 0 325.22 Vendor Subtotal: 471.48
101-10-4376-0000 Prographics Inc Business Cards (1250) 09/09/2022 0 234.06 Vendor Subtotal: 234.06
101-10-4376-0000 U.S. Bank Target-Breakroom Supplies 09/16/2022 16296 104.43 101-10-4376-0000 U.S. Bank Amazon-Breakroom Supplies 09/16/2022 16296 101.77 101-10-4376-0000 U.S. Bank Amazon-Breakroom Supplies 09/16/2022 16296 74.44 Vendor Subtotal: 280.64
101-10-4436-0000 Peckham & McKenney, Inc Park & Public Works Director-Professional Fee09/09/2022 16335 8,666.66 Vendor Subtotal: 8,666.66
101-10-4436-0000 U.S. Bank APA California-Job Posting Senior Planner 09/16/2022 16296 240.00 101-10-4436-0000 U.S. Bank Cafe X20-Lunch Panel for Library Part Time 09/16/2022 16296 39.48 101-10-4436-0000 U.S. Bank Clearmans-Lunch Panel for Maintenance Worker 09/16/2022 16296 100.66 101-10-4436-0000 U.S. Bank Western Region IPMA-Job Posting-Senior Planner 09/16/2022 16296 225.00 Vendor Subtotal: 605.14
101-10-4480-0000 U.S. Bank CalPers- Conference -R.Pang 09/16/2022 16296 449.00 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 6
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 449.00
101-11-4010-0000 Lincoln National Life Insurance Co City Portion LTD Payment Oct 2022 09/23/2022 16390 42.60 101-11-4010-0000 Lincoln National Life Insurance Co City Portion Basic Life Payment Oct 2022 09/23/2022 16390 10.20 Vendor Subtotal: 52.80
101-11-4010-0000 PERS (Medical) PR Batch 00702.09.2022 Ins Prem Ded/125 Plan09/16/2022 0 288.80 101-11-4010-0000 PERS (Medical) PR Batch 00701.09.2022 Ins Prem Ded/125 Plan09/02/2022 0 288.80 101-11-4010-0000 PERS (Medical) Adjustment Employee Portion Cycle 1 Oct 202209/23/2022 0 -288.80 101-11-4010-0000 PERS (Medical) Adjustment Employee Portion Cycle 2 Oct 202209/23/2022 0 -288.80 Vendor Subtotal: 0.00
101-11-4150-0000 Colantuono,Highsmith & Whatley, PCSCE Coalition UUT August 2022 09/23/2022 16368 21.70 Vendor Subtotal: 21.70
101-11-4150-0000 Harris & Associates Inc Public Safety Tax Admin FY 22-23 09/09/2022 16322 6,700.00 Vendor Subtotal: 6,700.00
101-11-4150-0000 Hinderliter deLlamas & Associa Contract Sales Tax July-Sept 2022 09/09/2022 16323 300.00 101-11-4150-0000 Hinderliter deLlamas & Associa Audit Service Sales Tax Q1 2022 09/09/2022 16323 1.24 Vendor Subtotal: 301.24
101-11-4150-0000 Van Iwaarden Associates GASB 75 OPEB Actuarial Valuation FYE 202209/23/2022 16418 6,800.00 Vendor Subtotal: 6,800.00
101-11-4316-0000 Canon Financial Services Inc Copier Lease Sept 2022-2nd Floor City Hall 09/23/2022 16367 287.82 Vendor Subtotal: 287.82
101-11-4376-0000 U.S. Bank Amazon-Office Supplies 09/16/2022 16296 7.92 101-11-4376-0000 U.S. Bank UPS Store-Fax Service for Credit Card Dispute09/16/2022 16296 11.00 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 7
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 18.92
101-11-4420-0000 D & S Printing Budget Books FY 22-23 09/09/2022 16316 4,972.28 Vendor Subtotal: 4,972.28
101-11-4468-0000 U.S. Bank GFOA- GAAP Update M.Siegfried 09/16/2022 16296 135.00 Vendor Subtotal: 135.00
101-11-4500-9025 AT&T Phone Service August-Sept 2022-City Hall 09/23/2022 16358 1,340.31 Vendor Subtotal: 1,340.31
101-11-4500-9460 California American Water Water Service July-August 2022-City Hall 09/09/2022 16306 141.30 Vendor Subtotal: 141.30
101-14-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Sept 2022 09/23/2022 16355 9.84 101-14-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Sept 2022 09/23/2022 16355 -9.84 101-14-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Sept 2022 09/23/2022 16355 -9.84 Vendor Subtotal: -9.84
101-14-4010-0000 Delta Dental of California Adjustment Premium Sept 2022 09/09/2022 16313 50.74 Vendor Subtotal: 50.74
101-14-4010-0000 Lincoln National Life Insurance Co Adjustment Premium Oct 2022 09/23/2022 16390 41.99 101-14-4010-0000 Lincoln National Life Insurance Co City Portion Basic Life Payment Oct 2022 09/23/2022 16390 20.40 101-14-4010-0000 Lincoln National Life Insurance Co City Portion LTD Payment Oct 2022 09/23/2022 16390 85.20 101-14-4010-0000 Lincoln National Life Insurance Co Adjustment Premium Oct 2022 09/23/2022 16390 -41.99 Vendor Subtotal: 105.60
101-14-4010-0000 PERS (Medical) Adjustment Employee Portion Cycle 1 Oct 202209/23/2022 0 -104.20 101-14-4010-0000 PERS (Medical) Adjustment Premium Oct 2022 09/23/2022 0 935.57 101-14-4010-0000 PERS (Medical) Adjustment Premium Oct 2022 09/23/2022 0 -719.78 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 8
Account Number Vendor Description GL Date Check No Amount PO No 101-14-4010-0000 PERS (Medical) Adjustment Employee Portion Cycle 2 Oct 202209/23/2022 0 -104.19 101-14-4010-0000 PERS (Medical) PR Batch 00701.09.2022 Ins Prem Ded/125 Plan09/02/2022 0 104.20 101-14-4010-0000 PERS (Medical) PR Batch 00702.09.2022 Ins Prem Ded/125 Plan09/16/2022 0 104.19 Vendor Subtotal: 215.79
101-14-4150-0000 Digital Map Products Inc Gov Clarity 7/1/22-6/30/23 09/23/2022 0 16,800.00 Vendor Subtotal: 16,800.00
101-14-4150-0000 Bret Kevin McNulty Housing Elements July 2022 09/09/2022 16329 6,198.50 Vendor Subtotal: 6,198.50
101-14-4150-0000 Meritage Systems Building Permit Software Annual Maintenance July 2022-June2023 09/09/2022 16331 8,300.00 Vendor Subtotal: 8,300.00
101-14-4376-0000 IntelesysOne Surge Protector 09/09/2022 0 100.29 Vendor Subtotal: 100.29
101-14-4376-0000 U.S. Bank Amazon-IPhone Car Mount- Bldg. Inspector Vehicle 09/16/2022 16296 37.21 Vendor Subtotal: 37.21
101-14-4468-0000 U.S. Bank Bigmarker-Code Enforcement Training-V.Aleman 09/16/2022 16296 25.00 101-14-4468-0000 U.S. Bank Bigmarker-Code Enforcement Training-M.Aguilar 09/16/2022 16296 25.00 101-14-4468-0000 U.S. Bank CA Building Officials- Training-P.Flores 09/16/2022 16296 130.00 101-14-4468-0000 U.S. Bank CA Building Officials- Membership-CDD 09/16/2022 16296 215.00 101-14-4468-0000 U.S. Bank CA Building Officials- Training-P.Flores 09/16/2022 16296 445.00 Vendor Subtotal: 840.00
101-14-4500-9025 AT&T Mobility Hot Spot Service-August 2022 (Bldg. Inspector)09/23/2022 16361 20.00 Vendor Subtotal: 20.00
101-40-4010-0000 Lincoln National Life Insurance Co City Portion LTD Payment Oct 2022 09/23/2022 16390 21.30 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 9
Account Number Vendor Description GL Date Check No Amount PO No 101-40-4010-0000 Lincoln National Life Insurance Co City Portion Basic Life Payment Oct 2022 09/23/2022 16390 5.10 Vendor Subtotal: 26.40
101-40-4104-0000 Newmark Knight Frank Valuation & Advisory LLC Reissue Lost Checks-Appraisal Stoneman-Final Payment 09/23/2022 0 2,450.00 Vendor Subtotal: 2,450.00
101-40-4150-0000 Aramark Cleaning Uniform Service 09/09/2022 16300 76.12 101-40-4150-0000 Aramark Cleaning Uniform Service 09/09/2022 16300 24.87 101-40-4150-0000 Aramark Cleaning Uniform Service 09/09/2022 16300 76.12 101-40-4150-0000 Aramark Cleaning Uniform Service 09/09/2022 16300 41.33 101-40-4150-0000 Aramark Cleaning Uniforms Service 09/23/2022 16354 35.04 101-40-4150-0000 Aramark Cleaning Uniforms Service 09/23/2022 16354 76.02 101-40-4150-0000 Aramark Cleaning Uniforms Service 09/23/2022 16354 48.78 101-40-4150-0000 Aramark Cleaning Uniforms Service 09/23/2022 16354 77.05 Vendor Subtotal: 455.33
101-40-4150-0000 Canon Financial Services Inc Copier Lease Sept 2022-PW 09/23/2022 16367 322.98 Vendor Subtotal: 322.98
101-40-4376-0000 DS Service of America , Inc Drinking Water Service Oct 2022-PW 09/09/2022 16342 35.00 Vendor Subtotal: 35.00
101-40-4396-0000 APWA Membership Membership-Public Works Department 09/23/2022 16357 925.00 Vendor Subtotal: 925.00
101-40-4396-0000 M.E.M.A. Membership-Fleet Agency 2022-23 09/09/2022 16330 275.00 Vendor Subtotal: 275.00
101-40-4492-0003 Aramark Cleaning Uniform Service 09/09/2022 16300 22.78 101-40-4492-0003 Aramark Cleaning Uniform Service 09/09/2022 16300 69.71 101-40-4492-0003 Aramark Cleaning Uniform Service 09/09/2022 16300 37.85 101-40-4492-0003 Aramark Cleaning Uniform Service 09/09/2022 16300 69.71 101-40-4492-0003 Aramark Cleaning Uniforms Service 09/23/2022 16354 69.63 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 10
Account Number Vendor Description GL Date Check No Amount PO No 101-40-4492-0003 Aramark Cleaning Uniforms Service 09/23/2022 16354 32.10 101-40-4492-0003 Aramark Cleaning Uniforms Service 09/23/2022 16354 44.67 101-40-4492-0003 Aramark Cleaning Uniforms Service 09/23/2022 16354 70.56 Vendor Subtotal: 417.01
101-40-4492-0004 Aramark Cleaning Uniform Service 09/09/2022 16300 100.51 101-40-4492-0004 Aramark Cleaning Uniform Service 09/09/2022 16300 32.84 101-40-4492-0004 Aramark Cleaning Uniform Service 09/09/2022 16300 54.56 101-40-4492-0004 Aramark Cleaning Uniform Service 09/09/2022 16300 100.51 101-40-4492-0004 Aramark Cleaning Uniforms Service 09/23/2022 16354 100.38 101-40-4492-0004 Aramark Cleaning Uniforms Service 09/23/2022 16354 46.27 101-40-4492-0004 Aramark Cleaning Uniforms Service 09/23/2022 16354 101.73 101-40-4492-0004 Aramark Cleaning Uniforms Service 09/23/2022 16354 64.40 Vendor Subtotal: 601.20
101-42-4010-0000 Lincoln National Life Insurance Co City Portion Basic Life Payment Oct 2022 09/23/2022 16390 5.10 101-42-4010-0000 Lincoln National Life Insurance Co City Portion LTD Payment Oct 2022 09/23/2022 16390 21.30 Vendor Subtotal: 26.40
101-42-4150-0000 JDS Tank Testing & Repair Inc Gas Tank Operator August 2022 09/23/2022 16386 150.00 Vendor Subtotal: 150.00
101-42-4150-0000 Los Angeles County Fire Dept Hazardous Material and Underground Tank Storage Permit Fee 09/23/2022 16388 3,238.00 Vendor Subtotal: 3,238.00
101-42-4316-0000 Los Angeles County Fire Dept Hazardous Material and Underground Tank Storage Permit Fee 09/23/2022 16388 964.00 Vendor Subtotal: 964.00
101-42-4316-0000 O'Reilly Auto Parts Heater Box Assembly 09/23/2022 0 499.03 Vendor Subtotal: 499.03
101-42-4376-0000 U.S. Bank New Pig- Spill Mats 09/16/2022 16296 542.39 101-42-4376-0000 U.S. Bank Home Depot-Supplies for Shop 09/16/2022 16296 178.52 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 11
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 720.91
101-42-4452-0000 U.S. Bank Home Depot-Small Tools 09/16/2022 16296 144.32 101-42-4452-0000 U.S. Bank Harbor Freight-Small Tools 09/16/2022 16296 44.08 Vendor Subtotal: 188.40
101-44-4150-0000 316 Engineering & Construction Sewer Cleaning July 2022 09/09/2022 0 7,415.92 101-44-4150-0000 316 Engineering & Construction Sewer Cleaning & Maintenance Service August 2022 09/23/2022 0 14,576.52 Vendor Subtotal: 21,992.44
101-48-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Sept 2022 09/23/2022 16355 -9.84 Vendor Subtotal: -9.84
101-48-4010-0000 Lincoln National Life Insurance Co Adjustment Premium Oct 2022 09/23/2022 16390 41.99 101-48-4010-0000 Lincoln National Life Insurance Co City Portion LTD Payment Oct 2022 09/23/2022 16390 42.60 101-48-4010-0000 Lincoln National Life Insurance Co City Portion Basic Life Payment Oct 2022 09/23/2022 16390 10.20 Vendor Subtotal: 94.79
101-48-4010-0000 PERS (Medical) Adjustment Premium Oct 2022 09/23/2022 0 719.78 Vendor Subtotal: 719.78
101-48-4150-0000 Fortel Traffic Inc Replace Controller on Speed Board 09/23/2022 16379 1,368.75 Vendor Subtotal: 1,368.75
101-48-4150-0000 L.A. Co. Dept of Public Works Signal Maintenance June 2022 09/09/2022 16326 398.31 Vendor Subtotal: 398.31
101-48-4376-0000 Antrim's Inc Keys-Library 09/23/2022 16356 13.23 Vendor Subtotal: 13.23
AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 12
Account Number Vendor Description GL Date Check No Amount PO No 101-48-4376-0000 Crafco Inc Temp Asphalt 09/09/2022 0 662.67 Vendor Subtotal: 662.67
101-48-4376-0000 Delong Unlimited Hats for Staff 09/23/2022 16373 555.66 Vendor Subtotal: 555.66
101-48-4376-0000 Ganahl Lumber Company Street Supplies 09/09/2022 16320 163.40 101-48-4376-0000 Ganahl Lumber Company Sun Protective Hat 09/23/2022 16383 12.11 Vendor Subtotal: 175.51
101-48-4376-0000 Lawn Mower Corner Rain Jackets 09/23/2022 16389 119.01 Vendor Subtotal: 119.01
101-48-4376-0000 Underground Service Alert/SC Dig Alert Tickets -CA State Fees 09/23/2022 0 41.31 101-48-4376-0000 Underground Service Alert/SC Dig Alert Tickets 09/23/2022 0 151.75 Vendor Subtotal: 193.06
101-48-4376-0000 U.S. Bank Delong Unlimited-Shirt Embroidery 09/16/2022 16296 23.61 101-48-4376-0000 U.S. Bank Grainger-Fuses 09/16/2022 16296 231.59 101-48-4376-0000 U.S. Bank Home Depot-Street Supplies 09/16/2022 16296 211.65 Vendor Subtotal: 466.85
101-48-4376-0000 Walters Wholesale Electric Co Street Supplies 09/09/2022 16348 66.34 Vendor Subtotal: 66.34
101-48-4500-1980 Southern California Edison Electrical Service July-August 2022-Streets 09/09/2022 16338 1,320.12 101-48-4500-1980 Southern California Edison Electrical Service August-Sept 2022-Streets 09/23/2022 16404 329.27 Vendor Subtotal: 1,649.39
101-50-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Sept 2022 09/23/2022 16355 -9.84 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 13
Account Number Vendor Description GL Date Check No Amount PO No 101-50-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Sept 2022 09/23/2022 16355 -26.76 Vendor Subtotal: -36.60
101-50-4010-0000 Lincoln National Life Insurance Co City Portion Basic Life Payment Oct 2022 09/23/2022 16390 7.65 101-50-4010-0000 Lincoln National Life Insurance Co Adjustment Premium Oct 2022 09/23/2022 16390 41.99 101-50-4010-0000 Lincoln National Life Insurance Co City Portion LTD Payment Oct 2022 09/23/2022 16390 31.95 101-50-4010-0000 Lincoln National Life Insurance Co Adjustment Premium Oct 2022 09/23/2022 16390 41.99 Vendor Subtotal: 123.58
101-50-4376-0000 DS Service of America , Inc Drinking Water Service Oct 2022-Lacy Park Office 09/09/2022 16342 79.99 Vendor Subtotal: 79.99
101-50-4376-0000 U.S. Bank Home Depot-Lacy Park Supplies 09/16/2022 16296 33.05 101-50-4376-0000 U.S. Bank NYRP-Drinking Fountain-Lacy Park 09/16/2022 16296 243.44 101-50-4376-0000 U.S. Bank Home Depot-Credit 09/16/2022 16296 -25.35 101-50-4376-0000 U.S. Bank Tidmore-Flag for Lacy Park War Memorial 09/16/2022 16296 622.24 101-50-4376-0000 U.S. Bank Home Depot-Lacy Park Supplies 09/16/2022 16296 30.83 Vendor Subtotal: 904.21
101-50-4500-4950 The Gas Company Gas Service July-August 2022-Lacy Park 09/09/2022 16344 26.89 Vendor Subtotal: 26.89
101-50-4500-9025 AT&T Phone Service August-Sept 2022-Lacy Park 09/23/2022 16358 29.16 Vendor Subtotal: 29.16
101-50-4500-9025 Charter Communications Internet Cable Service 8/25/22-9/24/22-Lacy Park 09/23/2022 16416 139.98 Vendor Subtotal: 139.98
101-50-4500-9460 California American Water Water Service July-August 2022-Lacy Park 09/09/2022 16306 1,659.70 101-50-4500-9460 California American Water Water Service August-Sept 2022-Lacy Park 09/23/2022 16366 6,505.44 Vendor Subtotal: 8,165.14
AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 14
Account Number Vendor Description GL Date Check No Amount PO No 101-50-4508-0000 U.S. Bank Green Parts Store-Cover for Gators (Sunshade)09/16/2022 16296 512.46 Vendor Subtotal: 512.46
101-52-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Sept 2022 09/23/2022 16355 -9.84 Vendor Subtotal: -9.84
101-52-4010-0000 Lincoln National Life Insurance Co City Portion Basic Life Payment Oct 2022 09/23/2022 16390 7.65 101-52-4010-0000 Lincoln National Life Insurance Co Adjustment Premium Oct 2022 09/23/2022 16390 41.99 101-52-4010-0000 Lincoln National Life Insurance Co City Portion LTD Payment Oct 2022 09/23/2022 16390 31.95 Vendor Subtotal: 81.59
101-52-4010-0000 PERS (Medical) PR Batch 00701.09.2022 Ins Prem Ded/125 Plan09/02/2022 0 14.46 101-52-4010-0000 PERS (Medical) PR Batch 00702.09.2022 Ins Prem Ded/125 Plan09/16/2022 0 14.47 101-52-4010-0000 PERS (Medical) Adjustment Employee Portion Cycle 2 Oct 202209/23/2022 0 -14.47 101-52-4010-0000 PERS (Medical) Adjustment Employee Portion Cycle 1 Oct 202209/23/2022 0 -14.46 101-52-4010-0000 PERS (Medical) Adjustment Premium Oct 2022 09/23/2022 0 1,439.56 Vendor Subtotal: 1,439.56
101-52-4150-0000 Mariposa Tree Management Inc Median Weed Abatement & Clean Up 09/09/2022 0 8,707.00 101-52-4150-0000 Mariposa Tree Management Inc Tree Service-Emergency Tree -Cleaned Fallen Tree-Lacy Park 09/23/2022 0 5,250.00 101-52-4150-0000 Mariposa Tree Management Inc Tree Service-Trimmed Ficus on Mission St 8/15/22-8/16/22 09/23/2022 0 12,320.00 101-52-4150-0000 Mariposa Tree Management Inc Tree Service-Raise Trees FD Request 8/22/22-8/31/22 09/23/2022 0 29,995.00 101-52-4150-0000 Mariposa Tree Management Inc Tree Service-Grid Prune Area #2 July-August 2022 09/23/2022 0 95,151.00 101-52-4150-0000 Mariposa Tree Management Inc Tree Service-Emergency Trees Removal-Huntington & Lacy Park 09/23/2022 0 3,740.00 Vendor Subtotal: 155,163.00
101-52-4376-0000 JHM Supply Irrigation Supplies 09/23/2022 0 69.38 101-52-4376-0000 JHM Supply Irrigation Supplies 09/23/2022 0 107.80 101-52-4376-0000 JHM Supply Irrigation Supplies 09/23/2022 0 4.64 101-52-4376-0000 JHM Supply Irrigation Supplies 09/23/2022 0 39.77 Vendor Subtotal: 221.59
101-52-4376-0000 U.S. Bank Forestry Suppliers-Supplies 09/16/2022 16296 107.61 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 15
Account Number Vendor Description GL Date Check No Amount PO No 101-52-4376-0000 U.S. Bank Safety Supplies-Safety Vest 09/16/2022 16296 183.40 Vendor Subtotal: 291.01
101-52-4404-0000 San Gabriel Nursery & Florist Plants for City Facilities 09/23/2022 16407 105.10 Vendor Subtotal: 105.10
101-52-4500-9460 California American Water Water Service July-August 2022-Grounds 09/09/2022 16306 7,918.53 101-52-4500-9460 California American Water Water Service August-Sept 2022-Grounds 09/23/2022 16366 11,914.91 Vendor Subtotal: 19,833.44
101-53-4150-0000 SDS Security Design Systems Security Alarm Service Oct 2022-FD 09/23/2022 16403 87.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service Oct 2022-SMC 09/23/2022 16403 84.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service Oct 2022-Thurnher 09/23/2022 16403 42.00 101-53-4150-0000 SDS Security Design Systems Fire Alarm Service 10/1/22-12/31/22-City Hall09/23/2022 16403 99.00 101-53-4150-0000 SDS Security Design Systems Fire Alarm Service Oct 2022-SMC 09/23/2022 16403 30.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service Oct 2022-City Hall 09/23/2022 16403 75.00 Vendor Subtotal: 417.00
101-53-4150-0000 Terminix International Drywwod Termite Treatment Plan-City Hall Compound 09/23/2022 16414 2,758.00 Vendor Subtotal: 2,758.00
101-53-4150-0000 Total Exterminating Inc Monthly Extermination-Library 09/23/2022 0 125.00 101-53-4150-0000 Total Exterminating Inc Monthly Extermination-FD 09/23/2022 0 125.00 Vendor Subtotal: 250.00
101-53-4206-0000 Roger L Mendell AC Checked-City Hall & Library 09/23/2022 0 176.00 101-53-4206-0000 Roger L Mendell AC Maintenance-City Hall 09/23/2022 0 216.00 Vendor Subtotal: 392.00
101-53-4206-0000 Casey Cavallaro Replacement Door-Thurnher House 09/09/2022 16308 800.00 Vendor Subtotal: 800.00
AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 16
Account Number Vendor Description GL Date Check No Amount PO No 101-53-4206-0000 Control Air Enterprises Repair AC-Library 09/23/2022 16370 1,396.43 Vendor Subtotal: 1,396.43
101-53-4206-0000 Foothill Lock & Key Replace Keys & Lock at Stoneman 09/23/2022 16378 997.89 Vendor Subtotal: 997.89
101-53-4206-0000 Graycon Inc AC Repair-Library 09/09/2022 16321 412.50 Vendor Subtotal: 412.50
101-53-4206-0000 U.S. Bank Home Depot-Hand Vacuum 09/16/2022 16296 174.68 101-53-4206-0000 U.S. Bank Home Depot-Photos in PD Hallways for National Night Out 09/16/2022 16296 96.59 101-53-4206-0000 U.S. Bank Home Depot-Building Maintenance Supplies 09/16/2022 16296 108.77 101-53-4206-0000 U.S. Bank Home Depot-Photos in PD Hallways for National Night Out 09/16/2022 16296 159.66 Vendor Subtotal: 539.70
101-53-4206-0000 Walters Wholesale Electric Co Building Supplies 09/09/2022 16348 346.67 Vendor Subtotal: 346.67
101-53-4376-0000 Veritiv Operating Company Paper Towels- CSD 09/23/2022 0 489.74 101-53-4376-0000 Veritiv Operating Company Janitorial Supplies -Stoneman 09/23/2022 0 21.35 Vendor Subtotal: 511.09
101-59-4010-0000 Lincoln National Life Insurance Co City Portion LTD Payment Oct 2022 09/23/2022 16390 31.95 101-59-4010-0000 Lincoln National Life Insurance Co City Portion Basic Life Payment Oct 2022 09/23/2022 16390 7.65 Vendor Subtotal: 39.60
101-59-4150-0000 The Sauce Creative Service Corp Fall Community Service Guide Design 09/09/2022 16345 5,700.00 Vendor Subtotal: 5,700.00
101-59-4412-0000 The Sauce Creative Service Corp Fall Community Service Guide-Mailing 09/09/2022 16345 1,208.32 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 17
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,208.32
101-59-4420-0000 The Sauce Creative Service Corp Fall Community Service Guide-Printing 09/09/2022 16345 5,065.43 Vendor Subtotal: 5,065.43
101-59-4468-0000 U.S. Bank NRPA Conference-C.Johnson 09/16/2022 16296 775.00 101-59-4468-0000 U.S. Bank MMASC-Conference-K.Shigenaga 09/16/2022 16296 400.00 Vendor Subtotal: 1,175.00
101-59-4480-0000 U.S. Bank Southwest Airfare-Conference C.Johnson 09/16/2022 16296 317.96 Vendor Subtotal: 317.96
101-60-3502-0000 Cheryl Prentice Refund Senior Trip 9/15/22 09/23/2022 16350 5.00 Vendor Subtotal: 5.00
101-60-4010-0000 Lincoln National Life Insurance Co City Portion LTD Payment Oct 2022 09/23/2022 16390 31.95 101-60-4010-0000 Lincoln National Life Insurance Co City Portion Basic Life Payment Oct 2022 09/23/2022 16390 7.65 Vendor Subtotal: 39.60
101-60-4010-0000 PERS (Medical) Adjustment Employee Portion Cycle 2 Oct 202209/23/2022 0 -104.19 101-60-4010-0000 PERS (Medical) Adjustment Employee Portion Cycle 1 Oct 202209/23/2022 0 -104.20 101-60-4010-0000 PERS (Medical) PR Batch 00702.09.2022 Ins Prem Ded/125 Plan09/16/2022 0 104.19 101-60-4010-0000 PERS (Medical) PR Batch 00701.09.2022 Ins Prem Ded/125 Plan09/02/2022 0 104.20 Vendor Subtotal: 0.00
101-60-4316-0000 Canon Financial Services Inc Copier Lease August 2022-Stoneman 09/09/2022 16307 111.69 Vendor Subtotal: 111.69
101-60-4324-0000 Southwest Mobile Storage Inc Stoneman Storage 8/30/22-9/26/22 09/23/2022 0 186.26 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 18
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 186.26
101-60-4376-0000 Office Depot Office Supplies 09/09/2022 16334 10.94 101-60-4376-0000 Office Depot Office Supplies & Paper 09/09/2022 16334 59.72 101-60-4376-0000 Office Depot Office Supplies & Toner 09/09/2022 16334 87.78 Vendor Subtotal: 158.44
101-60-4376-0000 U.S. Bank Ralphs-Drinks Carver Meet & Greet 09/16/2022 16296 26.68 101-60-4376-0000 U.S. Bank Amazon-Binders 09/16/2022 16296 14.36 Vendor Subtotal: 41.04
101-60-4398-0000 Doreen Booth Mileage- Shopping Errands -CSD 8/3/22-9/8/2209/23/2022 16364 24.39 Vendor Subtotal: 24.39
101-60-4398-0000 Eddie Covarrubias Mileage- Errands & Meetings 7/18/22-9/6/22 09/23/2022 16371 45.06 Vendor Subtotal: 45.06
101-60-4398-0000 Angie Padilla Mileage- Errands & Meetings 7/11/22-8/11/2209/23/2022 16398 45.14 Vendor Subtotal: 45.14
101-60-4398-0000 Alisa Yingling Mileage-Errands to City Hall & Library 7/6/22-8/23/22 09/09/2022 0 32.50 Vendor Subtotal: 32.50
101-60-4508-0000 WEX Bank Fuel 7/25/22-8/24/22-CSD 09/23/2022 16421 197.71 Vendor Subtotal: 197.71
101-61-4324-0000 Southwest Mobile Storage Inc Aquatic Program Storage Bin 8/1/22-8/17/22 09/23/2022 0 223.38 Vendor Subtotal: 223.38
AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 19
Account Number Vendor Description GL Date Check No Amount PO No 101-61-4376-0000 U.S. Bank Smart and Final-Water 09/16/2022 16296 14.07 Vendor Subtotal: 14.07
101-62-4376-0000 Conney Safety Products Ice Packs 09/23/2022 16369 266.39 Vendor Subtotal: 266.39
101-62-4376-0000 U.S. Bank Baskin Robbins-Freewheeler Snacks 09/16/2022 16296 21.89 101-62-4376-0000 U.S. Bank Amazon-Camp Lacy Games 09/16/2022 16296 276.06 101-62-4376-0000 U.S. Bank Michaels Store- Preschool Supplies 09/16/2022 16296 39.39 101-62-4376-0000 U.S. Bank Discount School- Preschool Supplies 09/16/2022 16296 589.90 101-62-4376-0000 U.S. Bank Cal Oaks-Freewheelers Snacks 09/16/2022 16296 35.00 101-62-4376-0000 U.S. Bank Target- Preschool Supplies 09/16/2022 16296 58.96 101-62-4376-0000 U.S. Bank Target- Preschool Supplies 09/16/2022 16296 66.13 101-62-4376-0000 U.S. Bank Baskin Robbins-Freewheeler Snacks 09/16/2022 16296 20.96 101-62-4376-0000 U.S. Bank 7-Eleven-Freewheelers Snacks 09/16/2022 16296 27.06 101-62-4376-0000 U.S. Bank Target- Preschool Supplies 09/16/2022 16296 73.11 101-62-4376-0000 U.S. Bank Cal Oaks-Freewheelers Snacks 09/16/2022 16296 25.75 101-62-4376-0000 U.S. Bank Lakeshore Learning- Preschool Supplies 09/16/2022 16296 268.73 101-62-4376-0000 U.S. Bank 7-Eleven-Freewheelers Snacks 09/16/2022 16296 26.97 101-62-4376-0000 U.S. Bank 7-Eleven-Freewheelers Snacks 09/16/2022 16296 24.91 101-62-4376-0000 U.S. Bank Tony's Pizza-Freewheeler Snacks 09/16/2022 16296 37.87 101-62-4376-0000 U.S. Bank Amazon-Preschool Supplies 09/16/2022 16296 150.57 101-62-4376-0000 U.S. Bank Sam's Club-Preschool Supplies 09/16/2022 16296 39.82 101-62-4376-0000 U.S. Bank Cal Oaks-Freewheelers Snacks 09/16/2022 16296 23.75 Vendor Subtotal: 1,806.83
101-62-4486-0000 U.S. Bank Great Wolf Water Park-Camp Field Trip 09/16/2022 16296 1,751.71 Vendor Subtotal: 1,751.71
101-64-3336-0000 Cheryl Prentice Refund Senior Trip 9/15/22 09/23/2022 16350 39.00 Vendor Subtotal: 39.00
101-64-4486-0000 Gold Coast Tours Senior Trip 9/15/22 09/23/2022 16384 2,352.00 Vendor Subtotal: 2,352.00
AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 20
Account Number Vendor Description GL Date Check No Amount PO No 101-66-4308-0000 Herc Rentals, Inc Light Towers -Concert in Park 8/19/22 09/09/2022 16324 729.28 Vendor Subtotal: 729.28
101-66-4356-0000 U.S. Bank Alliant Insurance- Insurance Concert in the Park09/16/2022 16296 217.00 101-66-4356-0000 U.S. Bank Alliant Insurance- Insurance Concert in the Park09/16/2022 16296 217.00 101-66-4356-0000 U.S. Bank Alliant Insurance- Insurance Puppy Love Party09/16/2022 16296 217.00 Vendor Subtotal: 651.00
101-66-4376-0000 U.S. Bank Amazon-Halloween Trunk or Treat Supplies 09/16/2022 16296 495.48 101-66-4376-0000 U.S. Bank Hobby Lobby-Wreath Making 09/16/2022 16296 60.12 101-66-4376-0000 U.S. Bank Amazon-Halloween Trunk or Treat Supplies 09/16/2022 16296 152.21 101-66-4376-0000 U.S. Bank Ralphs-Water for Band-Concert in the Park 09/16/2022 16296 4.69 101-66-4376-0000 U.S. Bank Dollar Tree-Wreath Making 09/16/2022 16296 296.00 101-66-4376-0000 U.S. Bank SP Wristbands- Trunk or Treat Wristbands 09/16/2022 16296 128.00 101-66-4376-0000 U.S. Bank Peraza Design-Stage Banners 09/16/2022 16296 430.58 Vendor Subtotal: 1,567.08
101-68-4102-0000 Joyce Shuman Gentle Yoga 5/31/22-8/2/22 09/09/2022 16341 600.00 Vendor Subtotal: 600.00
101-68-4102-0000 Waylie Tang 2022 Summer Contracted Class-Line Dancing 09/23/2022 16412 540.00 Vendor Subtotal: 540.00
101-70-4150-0000 DS Service of America , Inc Drinking Water Service Oct 2022-Stoneman 09/09/2022 16342 78.00 Vendor Subtotal: 78.00
101-70-4376-0000 U.S. Bank Pasadena Lock-Keys for Thurnher 09/16/2022 16296 26.46 Vendor Subtotal: 26.46
101-70-4500-1980 Southern California Edison Electrical Service July-August 2022-Stoneman09/09/2022 16338 2,550.64 101-70-4500-1980 Southern California Edison Electrical Service July-August 2022-SMC 09/09/2022 16338 1,773.34 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 21
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 4,323.98
101-70-4500-4950 The Gas Company Gas Service July-August 2022-Thurnher 09/09/2022 16344 16.31 101-70-4500-4950 The Gas Company Gas Service July-August 2022-Stoneman 09/09/2022 16344 15.53 101-70-4500-4950 The Gas Company Gas Service July-August 2022-SMC 09/09/2022 16344 41.37 Vendor Subtotal: 73.21
101-70-4500-9025 AT&T Phone Service July-August 2022-Pool 09/09/2022 16302 27.72 Vendor Subtotal: 27.72
101-70-4500-9025 Charter Communications Internet Cable Service 9/1/22-9/30/22-Stoneman09/23/2022 16416 350.00 Vendor Subtotal: 350.00
101-70-4500-9460 California American Water Water Service August-Sept 2022-SMC 09/23/2022 16366 14.83 101-70-4500-9460 California American Water Water Service August-Sept 2022-Stoneman 09/23/2022 16366 482.97 Vendor Subtotal: 497.80
101-90-4010-0000 Lincoln National Life Insurance Co City Portion Basic Life Payment Oct 2022 09/23/2022 16390 5.10 101-90-4010-0000 Lincoln National Life Insurance Co City Portion LTD Payment Oct 2022 09/23/2022 16390 21.30 Vendor Subtotal: 26.40
101-90-4150-0000 Waterlogic Americas Drinking Water Service August 2022-Library 09/09/2022 16349 43.80 101-90-4150-0000 Waterlogic Americas Drinking Water Service Sept 2022-Library 09/23/2022 16420 43.80 Vendor Subtotal: 87.60
101-90-4150-0500 CTC Technology & Energy Public Internet Access April-June 2022 09/09/2022 16310 3,872.55 Vendor Subtotal: 3,872.55
101-90-4150-0500 IntelesysOne Public Access Computer Monitor 09/09/2022 0 142.33 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 22
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 142.33
101-90-4150-0500 OCLC Inc EZproxy Hosted 9/1/22-8/31/23 09/23/2022 16396 1,854.99 Vendor Subtotal: 1,854.99
101-90-4316-0000 Canon Financial Services Inc Copier Lease August 2022-Library 09/09/2022 16307 190.48 101-90-4316-0000 Canon Financial Services Inc Copier Lease August 2022-Library 09/09/2022 16307 215.72 101-90-4316-0000 Canon Financial Services Inc Copier Lease August 2022-Library 09/09/2022 16307 211.34 Vendor Subtotal: 617.54
101-90-4316-0000 CopyFree Technology Inc Shipping Cost on Toners 09/09/2022 0 19.43 Vendor Subtotal: 19.43
101-90-4376-0000 Office Depot Office Supplies 09/09/2022 16334 161.76 101-90-4376-0000 Office Depot Breakroom Supplies 09/09/2022 16334 11.27 101-90-4376-0000 Office Depot Office Supplies 09/23/2022 16397 255.77 101-90-4376-0000 Office Depot Office Supplies 09/23/2022 16397 107.22 Vendor Subtotal: 536.02
101-90-4376-0000 U.S. Bank Amazon-Office Supplies 09/16/2022 16296 47.21 101-90-4376-0000 U.S. Bank Amazon-Passport Supplies 09/16/2022 16296 164.28 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 09/16/2022 16296 30.76 101-90-4376-0000 U.S. Bank Amazon-Big Printer Ink 09/16/2022 16296 766.45 Vendor Subtotal: 1,008.70
101-90-4412-0000 U.S. Bank USPS-Postage 09/16/2022 16296 26.95 101-90-4412-0000 U.S. Bank USPS-Postage 09/16/2022 16296 179.00 Vendor Subtotal: 205.95
101-90-4500-4950 The Gas Company Gas Service July-August 2022-Library 09/09/2022 16344 168.67 Vendor Subtotal: 168.67
AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 23
Account Number Vendor Description GL Date Check No Amount PO No 101-90-4500-9025 Charter Communications Internet Cable Service 9/2/22-10/1/22-Library 09/23/2022 16416 153.99 Vendor Subtotal: 153.99
101-90-4500-9460 California American Water Water Service August-Sept 2022-Library 09/23/2022 16366 637.94 Vendor Subtotal: 637.94
101-91-3344-3963 Amelia Kaderka Refund- Lost Book Fee 09/09/2022 16298 20.00 Vendor Subtotal: 20.00
101-91-4010-0000 Lincoln National Life Insurance Co City Portion Basic Life Payment Oct 2022 09/23/2022 16390 2.55 101-91-4010-0000 Lincoln National Life Insurance Co City Portion LTD Payment Oct 2022 09/23/2022 16390 10.65 Vendor Subtotal: 13.20
101-91-4370-0335 Ingram Library Services Books 09/09/2022 0 47.88 101-91-4370-0335 Ingram Library Services Credit 09/09/2022 0 -24.08 101-91-4370-0335 Ingram Library Services Books 09/09/2022 0 221.28 101-91-4370-0335 Ingram Library Services Books 09/09/2022 0 164.83 101-91-4370-0335 Ingram Library Services Credit 09/09/2022 0 -48.18 101-91-4370-0335 Ingram Library Services Books 09/09/2022 0 156.14 101-91-4370-0335 Ingram Library Services Books 09/23/2022 0 25.71 101-91-4370-0335 Ingram Library Services Credit 09/23/2022 0 -22.87 101-91-4370-0335 Ingram Library Services Books 09/23/2022 0 127.24 101-91-4370-0335 Ingram Library Services Books 09/23/2022 0 120.57 101-91-4370-0335 Ingram Library Services Books 09/23/2022 0 181.41 101-91-4370-0335 Ingram Library Services Books 09/23/2022 0 49.71 Vendor Subtotal: 999.64
101-91-4370-0335 U.S. Bank Amazon-Book 09/16/2022 16296 28.46 Vendor Subtotal: 28.46
101-91-4370-1496 U.S. Bank Amazon-DVD 09/16/2022 16296 19.67 Vendor Subtotal: 19.67
AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 24
Account Number Vendor Description GL Date Check No Amount PO No 101-91-4370-1985 EBSCO Information Services Electronic Resource 09/09/2022 16317 2,195.00 Vendor Subtotal: 2,195.00
101-91-4370-1985 Gale/CENGAGE Learning Electronic Resource 09/09/2022 16319 1,312.50 101-91-4370-1985 Gale/CENGAGE Learning Electronic Resource 9/1/22-8/31/23 09/23/2022 16381 2,001.98 Vendor Subtotal: 3,314.48
101-91-4370-6805 U.S. Bank HBR-Subscription-Printed Magazine Subscription 09/16/2022 16296 120.00 101-91-4370-6805 U.S. Bank World Journal-Newspaper Subscription 09/16/2022 16296 330.00 Vendor Subtotal: 450.00
101-92-4010-0000 Lincoln National Life Insurance Co City Portion Basic Life Payment Oct 2022 09/23/2022 16390 2.55 101-92-4010-0000 Lincoln National Life Insurance Co City Portion LTD Payment Oct 2022 09/23/2022 16390 10.65 Vendor Subtotal: 13.20
101-92-4010-0000 PERS (Medical) Adjustment Employee Portion Cycle 2 Oct 202209/23/2022 0 -68.43 101-92-4010-0000 PERS (Medical) Adjustment Employee Portion Cycle 1 Oct 202209/23/2022 0 -68.42 101-92-4010-0000 PERS (Medical) PR Batch 00702.09.2022 Ins Prem Ded/125 Plan09/16/2022 0 68.43 101-92-4010-0000 PERS (Medical) PR Batch 00701.09.2022 Ins Prem Ded/125 Plan09/02/2022 0 68.42 Vendor Subtotal: 0.00
101-94-4010-0000 Lincoln National Life Insurance Co City Portion LTD Payment Oct 2022 09/23/2022 16390 10.65 101-94-4010-0000 Lincoln National Life Insurance Co City Portion Basic Life Payment Oct 2022 09/23/2022 16390 2.55 Vendor Subtotal: 13.20
Subtotal for Fund: 101 436,575.88
102-00-2010-0000 CA State Disbursement Unit PR Batch 00701.09.2022 Earnings Withholding Order 09/02/2022 0 822.19 102-00-2010-0000 CA State Disbursement Unit PR Batch 00702.09.2022 Earnings Withholding Order 09/16/2022 0 822.19 Vendor Subtotal: 1,644.38
AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 25
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2010-0000 State Franchise Tax Board PR Batch 00701.09.2022 Earnings Withholding Order 09/02/2022 16339 200.00 102-00-2010-0000 State Franchise Tax Board PR Batch 00702.09.2022 Earnings Withholding Order 09/16/2022 16406 200.00 Vendor Subtotal: 400.00
102-00-2011-0000 American Fidelity Assurance PR Batch 00701.09.2022 Accident Insurance-After Tax 09/02/2022 0 67.98 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.09.2022 Cancer Insurance-After Tax 09/02/2022 0 63.70 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.09.2022 Life Insurance-After Tax 09/02/2022 0 761.57 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.09.2022 Critical Illness 09/02/2022 0 44.60 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.09.2022 Accident Insurance-Before Tax 09/02/2022 0 225.50 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.09.2022 Cancer Insurance-Before Tax 09/02/2022 0 174.59 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.09.2022 Disability STD-After Tax 09/02/2022 0 452.52 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.09.2022 Accident Insurance-After Tax 09/16/2022 0 67.98 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.09.2022 Accident Insurance-Before Tax 09/16/2022 0 225.50 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.09.2022 Cancer Insurance-After Tax 09/16/2022 0 63.70 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.09.2022 Life Insurance-After Tax 09/16/2022 0 761.57 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.09.2022 Disability STD-After Tax 09/16/2022 0 452.52 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.09.2022 Critical Illness 09/16/2022 0 44.60 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.09.2022 Cancer Insurance-Before Tax 09/16/2022 0 174.59 Vendor Subtotal: 3,580.92
102-00-2011-0000 Texas Life Insurance Company PR Batch 00701.09.2022 Texas Life After 09/02/2022 16415 172.95 102-00-2011-0000 Texas Life Insurance Company PR Batch 00702.09.2022 Texas Life After 2 09/16/2022 16415 172.95 Vendor Subtotal: 345.90
102-00-2011-0000 Transamerica Life Insurance PR Batch 00701.09.2022 Life Insurance-Transamerica 09/02/2022 16417 97.80 102-00-2011-0000 Transamerica Life Insurance PR Batch 00702.09.2022 Life Insurance-Transamerica 09/16/2022 16417 97.80 Vendor Subtotal: 195.60
102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00701.09.2022 Deferred Comp-4% City Manager 09/02/2022 0 336.69 102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00701.09.2022 Deferred Comp-City Manager 09/02/2022 0 76.93 102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00702.09.2022 Deferred Comp-4% City Manager 09/16/2022 0 336.69 102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00702.09.2022 Deferred Comp-City Manager 09/16/2022 0 76.93 Vendor Subtotal: 827.24
102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.09.2022 Deferred Comp-Loan Payback 09/02/2022 0 288.53 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.09.2022 Deferred Comp-Loan Payback 09/02/2022 0 544.98 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 26
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.09.2022 Deferred Comp 09/02/2022 0 11,539.66 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.09.2022 Deferred Comp-Loan Payback 09/02/2022 0 1,469.35 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.09.2022 Deferred Comp-Loan Payback 09/16/2022 0 544.98 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.09.2022 Deferred Comp 09/16/2022 0 11,539.66 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.09.2022 Deferred Comp-Loan Payback 09/16/2022 0 1,469.35 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.09.2022 Deferred Comp-Loan Payback 09/16/2022 0 288.53 Vendor Subtotal: 27,685.04
102-00-2012-6050 U.S. Bank PR Batch 00702.09.2022 PARS Employer Portion 09/16/2022 0 468.71 102-00-2012-6050 U.S. Bank PR Batch 00702.09.2022 PARS Employee Portion 09/16/2022 0 468.71 102-00-2012-6050 U.S. Bank PR Batch 00703.09.2022 PARS Employer Portion 09/30/2022 0 549.77 102-00-2012-6050 U.S. Bank PR Batch 00703.09.2022 PARS Employee Portion 09/30/2022 0 549.77 Vendor Subtotal: 2,036.96
102-00-2012-6160 PERS PR Batch 00701.09.2022 PERS Employee Paid (dont use) 09/02/2022 0 465.93 102-00-2012-6160 PERS PR Batch 00701.09.2022 PERS Employee Paid (Full Time) 09/02/2022 0 31,568.19 102-00-2012-6160 PERS PR Batch 00701.09.2022 PERS Survivor Benefit 09/02/2022 0 98.58 102-00-2012-6160 PERS PR Batch 00701.09.2022 PERS Employer Share09/02/2022 0 56,130.18 102-00-2012-6160 PERS PR Batch 00701.09.2022 PERS Employee Paid (Part-Time) 09/02/2022 0 580.93 102-00-2012-6160 PERS PR Batch 00702.09.2022 PERS Survivor Benefit 09/16/2022 0 99.51 102-00-2012-6160 PERS PR Batch 00702.09.2022 PERS Employee Paid (Part-Time) 09/16/2022 0 524.37 102-00-2012-6160 PERS PR Batch 00702.09.2022 PERS Employee Paid (dont use) 09/16/2022 0 465.94 102-00-2012-6160 PERS PR Batch 00702.09.2022 PERS Employer Share09/16/2022 0 56,853.33 102-00-2012-6160 PERS PR Batch 00702.09.2022 PERS Employee Paid (Full Time) 09/16/2022 0 32,063.14 Vendor Subtotal: 178,850.10
102-00-2012-7030 TIAA-Cref Financial Services PR Batch 00701.09.2022 Retirement Health Savings Plan 09/02/2022 0 525.15 102-00-2012-7030 TIAA-Cref Financial Services PR Batch 00702.09.2022 Retirement Health Savings Plan 09/16/2022 0 525.15 Vendor Subtotal: 1,050.30
102-00-2014-0000 Lincoln National Life Insurance Co PR Batch 00702.09.2022 Basic Life Insurance09/16/2022 16390 249.01 Vendor Subtotal: 249.01
102-00-2015-0000 Lincoln National Life Insurance Co PR Batch 00702.09.2022 Long Term Disability09/16/2022 16390 521.36 102-00-2015-0000 Lincoln National Life Insurance Co PR Batch 00702.09.2022 Short Term Disability09/16/2022 16390 764.40 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 27
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,285.76
102-00-2015-0000 Mutual of Omaha PR Batch 00702.09.2022 Short Term Disability09/16/2022 16394 305.92 Vendor Subtotal: 305.92
102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2022 Anthem Blue Cross Select 09/16/2022 0 4,464.77 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2022 UnitedHealthcare Sig. Alliance 09/16/2022 0 1,543.70 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2022 PERS Gold (Select) 09/16/2022 0 8,978.76 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2022 Anthem Blue Cross Traditional 09/16/2022 0 4,677.85 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2022 Blue Shield Trio* 09/16/2022 0 4,409.66 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2022 Health Net Salud y Mas 09/16/2022 0 2,597.67 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2022 Peace Officers Res. Assoc. CA 09/16/2022 0 3,788.00 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2022 Health Net SmartCare09/16/2022 0 2,753.86 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2022 Kaiser Permanente 09/16/2022 0 43,979.00 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2022 PERS Platinum (Choice) 09/16/2022 0 9,151.72 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2022 Blue Shield Access +09/16/2022 0 7,174.80 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2022 SHARP 09/16/2022 0 1,817.95 Vendor Subtotal: 95,337.74
102-00-2017-0000 Ameritas Life Insurance Corp Adjustment Premium Sept 2022 09/23/2022 16355 19.16 102-00-2017-0000 Ameritas Life Insurance Corp PR Batch 00702.09.2022 Ameritas - VSP Choice Network 09/16/2022 16355 1,363.52 Vendor Subtotal: 1,382.68
102-00-2020-0000 Delta Dental of California Adjustment Premium Sept 2022 09/09/2022 16313 1,014.30 102-00-2020-0000 Delta Dental of California PR Batch 00702.08.2022 Delta Dental PPO 08/19/2022 16313 6,254.52 Vendor Subtotal: 7,268.82
102-00-2020-0000 Delta Dental Insurance Company Adjustment Premium Sept 2022 09/09/2022 16314 44.12 102-00-2020-0000 Delta Dental Insurance Company PR Batch 00702.08.2022 Delta Dental DeltaCare USA HMO 08/19/2022 16314 707.77 Vendor Subtotal: 751.89
102-00-2024-2530 San Marino Firefighters Assn PR Batch 00702.09.2022 Firefighter Dues 09/16/2022 0 823.52 Vendor Subtotal: 823.52
AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 28
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2024-2750 San Marino City Employees Assn PR Batch 00702.09.2022 San Marino City Employee Assn 09/16/2022 0 435.00 Vendor Subtotal: 435.00
102-00-2024-2850 San Marino Supervisory Employee Association PR Batch 00702.09.2022 SM Supervisory Employees Dues 09/16/2022 0 150.00 Vendor Subtotal: 150.00
102-00-2024-6490 San Marino Police Officers Asn PR Batch 00702.09.2022 San Marino PD Assn09/16/2022 0 813.24 Vendor Subtotal: 813.24
102-00-2032-0000 American Fidelity Assurance PR Batch 00701.09.2022 Dep Care/125 Plan 09/02/2022 0 641.66 102-00-2032-0000 American Fidelity Assurance PR Batch 00702.09.2022 Dep Care/125 Plan 09/16/2022 0 641.66 Vendor Subtotal: 1,283.32
102-00-2036-0000 American Fidelity Assurance PR Batch 00701.09.2022 Flexible Spending Plan09/02/2022 0 874.56 102-00-2036-0000 American Fidelity Assurance PR Batch 00702.09.2022 Flexible Spending Plan09/16/2022 0 874.56 Vendor Subtotal: 1,749.12
Subtotal for Fund: 102 328,452.46
103-30-3331-3550 Department of Justice Livescan July 2022 09/23/2022 16374 784.00 Vendor Subtotal: 784.00
103-30-4010-0000 Lincoln National Life Insurance Co Adjustment Premium Oct 2022 09/23/2022 16390 -5.10 103-30-4010-0000 Lincoln National Life Insurance Co Adjustment Premium Oct 2022 09/23/2022 16390 -5.10 103-30-4010-0000 Lincoln National Life Insurance Co City Portion LTD Payment Oct 2022 09/23/2022 16390 74.55 103-30-4010-0000 Lincoln National Life Insurance Co City Portion Basic Life Payment Oct 2022 09/23/2022 16390 90.91 103-30-4010-0000 Lincoln National Life Insurance Co Adjustment Premium Oct 2022 09/23/2022 16390 -5.10 Vendor Subtotal: 150.16
103-30-4010-0000 PERS (Medical) PR Batch 00702.09.2022 Ins Prem Ded/125 Plan09/16/2022 0 2,989.99 103-30-4010-0000 PERS (Medical) PR Batch 00701.09.2022 Ins Prem Ded/125 Plan09/02/2022 0 2,990.02 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 29
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4010-0000 PERS (Medical) Adjustment Premium Oct 2022 09/23/2022 0 -719.78 103-30-4010-0000 PERS (Medical) Adjustment Employee Portion Cycle 2 Oct 202209/23/2022 0 -2,989.99 103-30-4010-0000 PERS (Medical) Adjustment Employee Portion Cycle 1 Oct 202209/23/2022 0 -2,990.02 103-30-4010-0000 PERS (Medical) Adjustment Premium Oct 2022 09/23/2022 0 1,559.74 Vendor Subtotal: 839.96
103-30-4150-0000 All City Management Services Inc School Crossing Guard Service 8/7/22-8/20/2209/09/2022 0 4,238.52 103-30-4150-0000 All City Management Services Inc School Crossing 8/21/22-9/3/22 09/23/2022 0 6,955.52 Vendor Subtotal: 11,194.04
103-30-4150-0000 City of Pasadena Foothill Air Support FY 2022-2023 09/09/2022 16309 16,277.00 Vendor Subtotal: 16,277.00
103-30-4150-0000 Dr. Detail P.H,D Wash Patrol Vehicles (10) 7/13/22 09/09/2022 16315 250.00 103-30-4150-0000 Dr. Detail P.H,D Wash Patrol Vehicles August 2022 09/23/2022 16375 1,025.00 Vendor Subtotal: 1,275.00
103-30-4150-0000 Pasadena Humane Society Animal Control Service August 2022 09/23/2022 0 7,153.95 Vendor Subtotal: 7,153.95
103-30-4150-0000 Phoenix Group Information Systems Citations Processing Service July 2022 09/09/2022 0 1,171.57 Vendor Subtotal: 1,171.57
103-30-4150-0000 Superior Court of California County of LA Revenue Distribution County Fees July 2022 09/09/2022 16343 870.00 Vendor Subtotal: 870.00
103-30-4150-0500 IntelesysOne Battery Replacement-PD 09/23/2022 0 58.02 Vendor Subtotal: 58.02
103-30-4150-0500 U.S. Bank Apple.com-ICloud Storage 09/16/2022 16296 0.99 103-30-4150-0500 U.S. Bank Apple.com-ICloud Storage 09/16/2022 16296 0.99 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 30
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1.98
103-30-4316-0000 Canon Financial Services Inc Copier Lease August 2022-PD 09/09/2022 16307 155.82 Vendor Subtotal: 155.82
103-30-4316-0000 Foothill Communication Inc Dispatch Radio Maintenance 09/23/2022 16377 7,999.99 Vendor Subtotal: 7,999.99
103-30-4316-0000 U.S. Bank Botach-Weapon Slings 09/16/2022 16296 158.44 Vendor Subtotal: 158.44
103-30-4376-0000 DS Service of America , Inc Drinking Water Service Oct 2022-PD 09/09/2022 16342 50.00 Vendor Subtotal: 50.00
103-30-4376-0000 U.S. Bank Amazon-Balloon Arch for Open House-PD 09/16/2022 16296 42.64 103-30-4376-0000 U.S. Bank Amazon-Pens for Front Counter 09/16/2022 16296 35.03 103-30-4376-0000 U.S. Bank Amazon-Heater 09/16/2022 16296 54.13 Vendor Subtotal: 131.80
103-30-4376-0175 U.S. Bank Botach-Ammo Pouches 09/16/2022 16296 163.98 Vendor Subtotal: 163.98
103-30-4376-0200 Herc Rentals, Inc Light Towers DUI Checkpoint 09/09/2022 16324 227.76 Vendor Subtotal: 227.76
103-30-4376-0200 U.S. Bank Vina Engraving-Medals for National Night Out09/16/2022 16296 86.00 103-30-4376-0200 U.S. Bank Swirlz Soft Serve-Cone with a Cop 09/16/2022 16296 142.78 103-30-4376-0200 U.S. Bank Ralphs-Drinks for DUI Checkpoint 09/16/2022 16296 16.18 103-30-4376-0200 U.S. Bank We are Party-Popcorn Vendor- National Night Out Event 09/16/2022 16296 517.40 103-30-4376-0200 U.S. Bank Fun Company-Games for National Night Out 09/16/2022 16296 532.00 103-30-4376-0200 U.S. Bank Platinum Pro Portables- Bathrooms-National Night Out Event 09/16/2022 16296 517.45 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 31
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4376-0200 U.S. Bank We are Party-Popcorn Vendor- National Night Out Event 09/16/2022 16296 111.90 103-30-4376-0200 U.S. Bank Smart and Final-Snacks & Drinks National Night Out 09/16/2022 16296 211.84 103-30-4376-0200 U.S. Bank Jersey Mikes-Food for DUI Checkpoint 09/16/2022 16296 157.90 103-30-4376-0200 U.S. Bank Domino's -Pizza for DUI Checkpoint 09/16/2022 16296 38.52 103-30-4376-0200 U.S. Bank Smart and Final-Water National Night Out 09/16/2022 16296 121.90 Vendor Subtotal: 2,453.87
103-30-4396-0000 U.S. Bank Rotary Club-Quarterly- Membership-Chief Incontro 09/16/2022 16296 290.00 Vendor Subtotal: 290.00
103-30-4399-0000 U.S. Bank Lifetime-Storage Shed-PD 09/16/2022 16296 2,359.49 103-30-4399-0000 U.S. Bank Sellmark-40 Mill Optics 09/16/2022 16296 671.16 Vendor Subtotal: 3,030.65
103-30-4415-0000 Adriana Archuleta Training-Commuter Lunch 9/29/22 09/09/2022 16301 8.00 Vendor Subtotal: 8.00
103-30-4415-0000 Jeremy Bestpitch Training-Mileage 8/22/22 09/09/2022 0 53.25 Vendor Subtotal: 53.25
103-30-4415-0000 Aaron Blonde' Training-Basic Course Meals 3 Days 9/19/22-9/21/22 09/09/2022 16303 225.00 Vendor Subtotal: 225.00
103-30-4415-0000 Aaron Lopez Reissue Check Training-Commuter Lunch 3/4/2209/09/2022 16328 8.00 103-30-4415-0000 Aaron Lopez Training-Commuter Lunch 9/9/22 09/09/2022 16328 8.00 103-30-4415-0000 Aaron Lopez Training-Mileage 9/9/22 09/09/2022 16328 53.75 103-30-4415-0000 Aaron Lopez Reissue Check Training-Mileage 3/4/22 09/09/2022 16328 12.40 Vendor Subtotal: 82.15
103-30-4415-0000 Ernesto Lopez Training-Mileage 9/22/22 09/23/2022 16391 42.38 103-30-4415-0000 Ernesto Lopez Training-Commuter Lunch 10/3/22-10/7/22 09/23/2022 16391 40.00 103-30-4415-0000 Ernesto Lopez Training-Mileage 10/3/22-10/7/22 09/23/2022 16391 150.62 103-30-4415-0000 Ernesto Lopez Training-Commuter Lunch 9/22/22 09/23/2022 16391 8.00 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 32
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 241.00
103-30-4415-0000 Naved Qureshi Training-Commuter Lunch 8/25/22 09/09/2022 0 8.00 103-30-4415-0000 Naved Qureshi Training-Commuter Lunch 9/7/22 09/09/2022 0 8.00 Vendor Subtotal: 16.00
103-30-4415-0000 Rio Hondo College Training-Ofc. Hernandez 10/7/22 09/23/2022 16400 25.00 103-30-4415-0000 Rio Hondo College Training-Ofc.Bestpitch 10/3/22-10/5/22 09/23/2022 16401 50.00 Vendor Subtotal: 75.00
103-30-4415-0000 Jesse Ruiz Training-Mileage 9/22/22 09/09/2022 16336 44.38 103-30-4415-0000 Jesse Ruiz Training-Commuter Lunch 9/22/22 09/09/2022 16336 8.00 Vendor Subtotal: 52.38
103-30-4415-0000 Alejandro Sandoval Training-Commuter Lunch 9/29/22 09/09/2022 16337 8.00 Vendor Subtotal: 8.00
103-30-4415-0000 U.S. Bank Doubletree- Hotel 3 Nights Training Ofc. Cordischi 09/16/2022 16296 616.68 103-30-4415-0000 U.S. Bank Golden West College-Dispatch Training-B.Camacho 09/16/2022 16296 344.00 103-30-4415-0000 U.S. Bank LAPPL-Training-Ofc. Serrano 09/16/2022 16296 125.00 103-30-4415-0000 U.S. Bank Performa Labs-Training-Ofc.Bestpitch & Delira09/16/2022 16296 250.00 103-30-4415-0000 U.S. Bank Performa-Training Ofc.Ruiz 09/16/2022 16296 125.00 103-30-4415-0000 U.S. Bank Blue to Gold-Training Ofc.Serrano 09/16/2022 16296 450.00 103-30-4415-0000 U.S. Bank California Assc.-Training Ofc Calistro 09/16/2022 16296 393.00 103-30-4415-0000 U.S. Bank Hilton- Hotel 3 Nights Training Sgt.Gutierrez 09/16/2022 16296 437.61 103-30-4415-0000 U.S. Bank RVSD-Training Ofc. Salcido 09/16/2022 16296 149.35 103-30-4415-0000 U.S. Bank LAPPL-Training Ofc. Serrano 09/16/2022 16296 125.00 Vendor Subtotal: 3,015.64
103-30-4436-0000 Robert Patrick Sanderson Background Check- Police Officer Applicant 09/23/2022 16402 1,700.00 Vendor Subtotal: 1,700.00
103-30-4436-0000 St. George's Medical Clinic Respiratory Physical- Ofc.Cordishi 09/23/2022 16411 195.00 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 33
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 195.00
103-30-4436-0000 U.S. Bank Amazon-Post Dispatch Testing Supplies 09/16/2022 16296 19.59 103-30-4436-0000 U.S. Bank UPS- Post Exam Mailing 09/16/2022 16296 95.04 Vendor Subtotal: 114.63
103-30-4468-0000 Jocelyn Melissa Serrano Training-Mileage 10/4/22 09/23/2022 16405 57.25 103-30-4468-0000 Jocelyn Melissa Serrano Training-Lunch10/4/22 09/23/2022 16405 18.00 103-30-4468-0000 Jocelyn Melissa Serrano Training-Mileage 10/5/22 09/23/2022 16405 57.25 103-30-4468-0000 Jocelyn Melissa Serrano Training-Lunch 10/5/22 09/23/2022 16405 18.00 Vendor Subtotal: 150.50
103-30-4468-0000 U.S. Bank Use of Force-Training Ofc.Wilson 09/16/2022 16296 99.00 Vendor Subtotal: 99.00
103-30-4480-0000 John Incontro Reissue Checks-Conference Per Diem for Meals & Incidental 2/6/22 09/09/2022 16325 197.00 Vendor Subtotal: 197.00
103-30-4480-0000 St. George's Medical Clinic Respiratory Physical- Sgt.Gutierrez 09/23/2022 16411 195.00 Vendor Subtotal: 195.00
103-30-4480-0000 U.S. Bank Starbucks-Coffee National Night Out 09/16/2022 16296 20.00 103-30-4480-0000 U.S. Bank Pharos Burger- Staff Food National Night Out 09/16/2022 16296 127.02 Vendor Subtotal: 147.02
103-30-4492-0003 U.S. Bank Tom's Men's Wear & Uniform- Polos for Commanders 09/16/2022 16296 127.87 103-30-4492-0003 U.S. Bank Vanguard Industries-Dress Uniform Medal Mounts 09/16/2022 16296 21.40 Vendor Subtotal: 149.27
103-30-4500-4950 The Gas Company Gas Service July-August 2022-PD 09/09/2022 16344 15.39 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 34
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 15.39
103-30-4500-9025 AT&T Phone Service July-August 2022-PD 09/09/2022 16302 214.24 103-30-4500-9025 AT&T Phone Service August-Sept 2022-PD 09/23/2022 16358 1,444.90 Vendor Subtotal: 1,659.14
103-30-4500-9025 AT&T Interstate Dedicated Private Line Service August & Sept 2022 09/23/2022 16359 904.04 Vendor Subtotal: 904.04
103-30-4500-9025 AT&T Mobility E-Citations Writer Mobile Service August 202209/23/2022 16363 197.00 Vendor Subtotal: 197.00
103-30-4508-0000 Motorola Solutions Inc Vehicle Maintenance 09/23/2022 16392 21.90 Vendor Subtotal: 21.90
103-30-4508-0000 U.S. Bank Home Depot-Replace Battery Cable and Fuses09/16/2022 16296 40.44 103-30-4508-0000 U.S. Bank Harbor Freight-Wheel Chock for Speed Trailer09/16/2022 16296 35.26 103-30-4508-0000 U.S. Bank Harbor Freight-Hitch for Tahoe #9 09/16/2022 16296 17.63 103-30-4508-0000 U.S. Bank Harbor Freight-Plastic to Weld Back Seat in Car #4 09/16/2022 16296 19.83 Vendor Subtotal: 113.16
103-34-3332-0000 Joyce Moore Refund-Overpayment Paramedic 09/09/2022 16297 42.08 Vendor Subtotal: 42.08
103-34-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Sept 2022 09/23/2022 16355 9.84 Vendor Subtotal: 9.84
103-34-4010-0000 Lincoln National Life Insurance Co City Portion Basic Life Payment Oct 2022 09/23/2022 16390 48.45 103-34-4010-0000 Lincoln National Life Insurance Co Adjustment Premium Oct 2022 09/23/2022 16390 -5.10 103-34-4010-0000 Lincoln National Life Insurance Co City Portion LTD Payment Oct 2022 09/23/2022 16390 10.65 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 35
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 54.00
103-34-4010-0000 Mutual of Omaha Adjustment Premium Sept 2022 09/23/2022 16394 15.34 Vendor Subtotal: 15.34
103-34-4010-0000 PERS (Medical) Adjustment Employee Portion Cycle 2 Oct 202209/23/2022 0 -2,799.32 103-34-4010-0000 PERS (Medical) Adjustment Employee Portion Cycle 1 Oct 202209/23/2022 0 -2,799.39 103-34-4010-0000 PERS (Medical) PR Batch 00701.09.2022 Ins Prem Ded/125 Plan09/02/2022 0 2,799.39 103-34-4010-0000 PERS (Medical) PR Batch 00702.09.2022 Ins Prem Ded/125 Plan09/16/2022 0 2,799.32 Vendor Subtotal: 0.00
103-34-4150-0000 Aramark Towels & Mat Service 09/09/2022 16300 114.94 103-34-4150-0000 Aramark Towels & Mat Service 09/09/2022 16300 145.88 103-34-4150-0000 Aramark Towel & Mat Service 09/23/2022 16354 104.51 103-34-4150-0000 Aramark Towel & Mat Service 09/23/2022 16354 160.46 Vendor Subtotal: 525.79
103-34-4150-0000 Wittman Enterprises LLC Ambulance Billing Service July 2022 09/23/2022 0 2,166.46 Vendor Subtotal: 2,166.46
103-34-4150-0500 ESO Solutions, Inc Incident Reporting Software 10/1/22-9/30/23 09/23/2022 16376 2,091.81 Vendor Subtotal: 2,091.81
103-34-4150-0500 U.S. Bank Apple.com-ICloud Storage 09/16/2022 16296 2.99 Vendor Subtotal: 2.99
103-34-4204-0000 U.S. Bank Pasadena Star News-Monthly Subscription-Chief Rueda 09/16/2022 16296 10.00 103-34-4204-0000 U.S. Bank LA Times-Monthly Subscription-Chief Rueda 09/16/2022 16296 16.00 Vendor Subtotal: 26.00
103-34-4206-0000 U.S. Bank Home Depot-Washing Machine 09/16/2022 16296 655.91 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 36
Account Number Vendor Description GL Date Check No Amount PO No 103-34-4206-0000 U.S. Bank Amazon-Station Water Filter 09/16/2022 16296 175.68 103-34-4206-0000 U.S. Bank Amazon-Tools 09/16/2022 16296 8.05 Vendor Subtotal: 839.64
103-34-4316-0000 Canon Financial Services Inc Copier Lease August 2022-FD 09/09/2022 16307 124.83 Vendor Subtotal: 124.83
103-34-4316-0000 Turnout Maintenance Co LLC Turnout Maintenance 09/09/2022 16347 582.00 Vendor Subtotal: 582.00
103-34-4376-0000 Life-Assist Inc Ambulance Supplies 09/09/2022 0 90.00 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 09/23/2022 0 116.66 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 09/23/2022 0 840.96 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 09/23/2022 0 43.99 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 09/23/2022 0 2,277.42 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 09/23/2022 0 589.38 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 09/23/2022 0 325.54 Vendor Subtotal: 4,283.95
103-34-4376-0000 Linde Gas & Equipment In Oxygen 09/09/2022 16327 77.00 Vendor Subtotal: 77.00
103-34-4376-0000 Teleflex LLC Ambulance Supplies 09/23/2022 16413 1,822.25 Vendor Subtotal: 1,822.25
103-34-4376-0000 U.S. Bank Amazon-Cable Cutters 09/16/2022 16296 124.60 103-34-4376-0000 U.S. Bank Stone Fire Grill-Food on StructureFire 09/16/2022 16296 130.95 103-34-4376-0000 U.S. Bank Lee's Hoagie House- Staff Structure Fire 8/9/2209/16/2022 16296 400.00 103-34-4376-0000 U.S. Bank Ralphs-Water for Engine 09/16/2022 16296 69.90 103-34-4376-0000 U.S. Bank Amazon-Supplies 09/16/2022 16296 73.34 103-34-4376-0000 U.S. Bank Amazon-IPhone Case 09/16/2022 16296 32.84 103-34-4376-0000 U.S. Bank Shift Calendars -Shift Calendars FY 22-23 09/16/2022 16296 562.63 103-34-4376-0000 U.S. Bank Winchell's-Donuts for Staff on Structure Fire 7/27/22 09/16/2022 16296 37.89 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 37
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,432.15
103-34-4376-0000 Zoll Medical Corporation Ambulance Supplies 09/23/2022 0 858.39 103-34-4376-0000 Zoll Medical Corporation Ambulance Supplies 09/23/2022 0 997.82 103-34-4376-0000 Zoll Medical Corporation Ambulance Supplies 09/23/2022 0 330.42 Vendor Subtotal: 2,186.63
103-34-4396-0000 U.S. Bank Rotary Membership-Quarterly Membership-Chief Rueda 09/16/2022 16296 290.00 Vendor Subtotal: 290.00
103-34-4398-0000 U.S. Bank Metro Express- Toll Fee for R91 09/16/2022 16296 25.30 Vendor Subtotal: 25.30
103-34-4399-0000 Allstar Fire Equipment Inc Forestry Hose 09/23/2022 16353 1,227.08 Vendor Subtotal: 1,227.08
103-34-4436-0000 Allstar Fire Equipment Inc Fire Personal Gear 09/23/2022 16353 391.72 Vendor Subtotal: 391.72
103-34-4436-0000 Galls, LLC Uniform-R.Corral 09/23/2022 16382 417.12 Vendor Subtotal: 417.12
103-34-4436-0000 U.S. Bank UPS Store- Badges Shipping 09/16/2022 16296 13.38 Vendor Subtotal: 13.38
103-34-4468-0000 U.S. Bank Emergency Medical Service-Paramedic License J.Sutliff 09/16/2022 16296 250.00 Vendor Subtotal: 250.00
103-34-4480-0000 U.S. Bank Ralphs- Water National Night Out 09/16/2022 16296 47.39 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 38
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 47.39
103-34-4492-0004 Benedict Chung Uniform-T-Shirts 09/09/2022 16346 4,036.72 Vendor Subtotal: 4,036.72
103-34-4492-0004 U.S. Bank T-Shirt Factory-Sweatshirt 09/16/2022 16296 17.52 103-34-4492-0004 U.S. Bank Amazon-Acrylic Leather Paint 09/16/2022 16296 17.46 Vendor Subtotal: 34.98
103-34-4500-4950 The Gas Company Gas Service July-August 2022-FD 09/09/2022 16344 192.31 Vendor Subtotal: 192.31
103-34-4500-9025 AT&T Phone Service August-Sept 2022-FD 09/23/2022 16358 1,126.35 Vendor Subtotal: 1,126.35
103-34-4500-9025 AT&T Long Distance Long Distance Phone Service August 2022-FD09/23/2022 16360 45.03 Vendor Subtotal: 45.03
103-34-4500-9025 Verizon Wireless Mobile Computer Service 7/24/22-8/23/22-FD09/23/2022 16419 309.68 Vendor Subtotal: 309.68
103-34-4508-0000 A1 Automotive Service Inc AC Compressor -Ford Expedition 2016 09/23/2022 16351 1,245.66 Vendor Subtotal: 1,245.66
103-34-4508-0000 U.S. Bank Puretec Industrial-Engine Water 09/16/2022 16296 114.07 Vendor Subtotal: 114.07
Subtotal for Fund: 103 90,122.01
AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 39
Account Number Vendor Description GL Date Check No Amount PO No 202-48-4600-9271 Nichols Consulting Engineers Project Management -Street Project 21-9271 1/15/22-3/11/22 09/09/2022 16333 28,193.40 Vendor Subtotal: 28,193.40
202-48-4600-9271 Z & K Consultants Construction Inspection Service August 2022 09/23/2022 16422 10,586.00 Vendor Subtotal: 10,586.00
Subtotal for Fund: 202 38,779.40
207-62-4208-0000 Mission School Transportation Summer Camp Bus June 2022 09/09/2022 16332 450.00 207-62-4208-0000 Mission School Transportation Summer Camp Bus June 2022 09/09/2022 16332 11,503.36 207-62-4208-0000 Mission School Transportation Camp Lacy Summer Bus July 2022 09/23/2022 16393 9,490.00 207-62-4208-0000 Mission School Transportation Free Wheeler Field Trip- 8/4/22 09/23/2022 16393 1,090.00 207-62-4208-0000 Mission School Transportation Camp Lacy Field Trip- 8/4/22 09/23/2022 16393 543.34 Vendor Subtotal: 23,076.70
207-64-4208-0000 Gold Coast Tours Prop A -Senior Trip 9/15/22 09/23/2022 16384 1,190.00 Vendor Subtotal: 1,190.00
Subtotal for Fund: 207 24,266.70
221-00-2044-0000 Department of Resources Recycling & Recovery OPP 11-20-0372 Unspent Funds 09/09/2022 16305 5,000.00 Vendor Subtotal: 5,000.00
Subtotal for Fund: 221 5,000.00
223-30-4645-0000 Crossroads Software Inc Electronic Citiation and Crash Report Software09/26/2022 16423 59,400.00 0000001015 Vendor Subtotal: 59,400.00
Subtotal for Fund: 223 59,400.00
281-30-4399-0000 U.S. Bank Office Depot-Foam Board Station Beautification09/16/2022 16296 13.88 AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 40
Account Number Vendor Description GL Date Check No Amount PO No 281-30-4399-0000 U.S. Bank Wayfair-Poster Frame-Station Beautification 09/16/2022 16296 152.98 281-30-4399-0000 U.S. Bank Amazon-Poster Frame-Station Beautification 09/16/2022 16296 57.09 281-30-4399-0000 U.S. Bank Tom's Men's Wear-Patches/Chevrons Station Beautification 09/16/2022 16296 14.88 Vendor Subtotal: 238.83
281-50-4399-0000 U.S. Bank Picnic Furniture-Donations Bench 09/16/2022 16296 944.45 Vendor Subtotal: 944.45
281-92-4376-2575 Ingram Library Services Books for Program 09/09/2022 0 92.76 281-92-4376-2575 Ingram Library Services Books for Program 09/23/2022 0 26.24 Vendor Subtotal: 119.00
281-92-4376-2575 U.S. Bank Imagestuff-Summer Reading Club Brag Tag 09/16/2022 16296 28.30 Vendor Subtotal: 28.30
Subtotal for Fund: 281 1,330.58
394-30-4600-0887 Foothill Lock & Key City Hall Security Gate 09/09/2022 16318 2,788.65 Vendor Subtotal: 2,788.65
394-40-4150-0884 Bureau Veritas Facility Condition Assessment-Stoneman 09/09/2022 16304 2,400.00 394-40-4150-0884 Bureau Veritas Facility Condition Assessment-Old Mill Historic Building 09/09/2022 16304 2,400.00 394-40-4150-0884 Bureau Veritas Facility Condition Assessment-Thurnher House09/09/2022 16304 2,400.00 Vendor Subtotal: 7,200.00
394-40-4600-1000 Crane Architectural Group Phase V: Construction Observation 15 % Complete 09/23/2022 16372 4,590.00 Vendor Subtotal: 4,590.00
394-40-4600-1000 Southwest Mobile Storage Inc Move Storage Bin from SMC to Stoneman 09/23/2022 0 1,137.50 Vendor Subtotal: 1,137.50
AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 41
Account Number Vendor Description GL Date Check No Amount PO No 394-40-4600-1000 U.S. Bank Pro Service Piano- Piano Move from SMC to Stoneman 09/16/2022 16296 975.00 394-40-4600-1000 U.S. Bank Sky Blueprint-Prints SMC Plans 09/16/2022 16296 403.16 Vendor Subtotal: 1,378.16
394-48-4600-0510 Harnisch Corporation Tree Assessments August 2022 09/23/2022 16385 7,950.00 Vendor Subtotal: 7,950.00
Subtotal for Fund: 394 25,044.31
591-11-4613-0550 IntelesysOne Staff Replacement Personal Computer (3) 09/23/2022 0 4,611.60 Vendor Subtotal: 4,611.60
Subtotal for Fund: 591 4,611.60
609-00-2002-0000 Metro Water Domestic Water July 2022 09/23/2022 0 31,755.22 Vendor Subtotal: 31,755.22
609-00-2048-2575 Friends of Crowell Public Lib Friends Bookstore-August 2022 09/23/2022 16380 1,420.50 Vendor Subtotal: 1,420.50
Subtotal for Fund: 609 33,175.72
Report Total: 1,046,758.66
AP-Transactions by Account (09/29/2022 - 9:43 AM) Page 42
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Fiscally Responsible and Transparent City Government
BACKGROUND
The City of San Marino’s Investment Policy adopted by the City Council on April 13, 2022 Section
14.0, Reporting, stipulates that the Treasurer shall review and render monthly reports to the City Council of all cash and investments held by the City.
The report shall include the following information for all cash accounts and bank deposits:
• Balance at the end of the month
• Interest rate (for all interest-bearing active deposits) The report shall include the following information for all investments:
• A listing of individual securities held at the end of the month, by security type; • Issuer, date of maturity, date of purchase, par and the dollar amount invested; • Coupon, discount or earnings rate;
• Current market value as of the date of the report and the source of this same valuation; and
• The weighted average maturity and weighted average yield of all investments combined.
The above information may be submitted in the form of copies of statements received by the custodial institution. For investments with LAIF, the most recent statement or statements TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Annie Han, City Treasurer
DATE: October 12, 2022
SUBJECT: CASH AND INVESTMENT REPORT FOR THE MONTH OF
AUGUST 2022
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
received from the State Treasurer may be included in the monthly report in lieu of the information noted above
The report shall include a listing of all investment transactions for the month (Government Code Section 53607). The report must also include a statement of compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance, as well as a statement denoting the ability of the local agency to meet its expenditure requirements for the next six months, or an explanation as to why sufficient money shall, or may, not be available (Government Code Section 53646).
Reports shall be rendered to the City Council and City Manager within 30 days following the end of the month of the period covered by the report.
PORTFOLIO SUMMARY
The City maintains petty cash on City facilities, cash in bank, cash in a transactional investment account, deposits with the Local Agency Investment Fund (LAIF), and investments in negotiable Certificates of Deposit, and investments in Federal Agency bonds. All items are detailed in the attachment to this report.
A summary of portfolio content is found below. The attachment to this report offers specific detail on
PORTFOLIO PERFORMANCE
As of 8/31/2022, the annual percentage yield earned on the bank IMMA is 1.51%. The effective yield for LAIF deposits is 1.276%. The average yield on CDs is 1.79%. The average yield on US Government Agency is 1.416%
Total combined portfolio yield for August 2022 is 1.54%.
LEGAL REVIEW
The City Attorney’s office has reviewed and approved as to form.
RECOMMENDATION
It is recommended that this report be received and filed. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of August 2022.”
ATTACHMENT
1. Treasurer’s Report as of August 31, 2022.
2020 2021 2022
Jan $34,904,352 $34,984,593 $38,874,033
Feb $35,268,272 $35,042,083 $39,427,777
Mar $33,331,529 $33,786,986 $37,844,008
Apr $37,801,586 $38,194,608 $42,640,301
May $38,329,746 $40,886,858 $44,028,030
Jun $38,476,568 $39,918,291 $43,343,341
Jul $34,179,999 $36,168,260 $40,325,190
Aug $31,080,720 $35,388,265 $39,295,510
Sep $29,821,736 $32,098,786
Oct $28,347,635 $30,384,198
Nov $27,753,545 $29,991,938
Dec $33,703,494 $36,414,654
Total Cash and Investments
Maturity Par Bank Market %
Deposit/Investment Type Bank/Issuer Date Value Balance Value portfolio Rate Cash on Premises
Petty Cash & Cash Drawer City Hall 400.00 400.00 400.00 Petty Cash Fire Department 300.00 300.00 300.00
Petty Cash & Cash Drawer Recreation Department 100.00 100.00 100.00 Petty Cash & Cash Drawer Library 324.20 324.20 324.20
Petty Cash & Cash Drawer Public Works 250.00 250.00 250.00 Petty Cash Police Department 400.00 400.00 400.00
1,774.20 1,774.20 1,774.20 0.00%
Cash in Bank-checking accounts
Investment Transaction Interest Account US Bank-153xxxx77181 15,867.76 15,867.76 15,867.76 General Operating East West Bank-00-811xx753 5,153,269.08 5,153,269.08 5,153,269.08 Payroll (ZBA) East West Bank-00-811xx761 - - -
Worker's Compensation (ZBA) East West Bank-00-811xx779 - - - Sub total 5,169,136.84 5,169,136.84 5,169,136.84 13.15% Cash in Bank-money market account
Money Market East West Bank-00-811xx787 13,848,105.43 13,848,105.43 13,848,105.43 35.24% 1.510% 19,017,242.27 19,017,242.27 19,017,242.27 48.40%
Maturity Par Book Market %
Deposit/Investment Type Bank/Issuer Date Value Value Value portfolio Rate Investments
Pooled Funds California Employers' Retiree Benefit Trust (CERBT) 600,000.00 600,000.00 548,678.58 1.53% California Employers' Pension Prefunding Trust (CEPPT) 1,000,000.00 1,000,000.00 986,159.54 2.54% Pooled Funds State of California Local Agency Investment Fund (LAIF) 5,616,493.36 5,616,493.36 5,544,183.33 14.29% 1.276% US Bank Safekeeping Berkshire Bank CUSIP #084601XL2 (FDIC #97877) 10/20/22 248,000 248,000 247,550.62 1.00% US Bank Safekeeping Wells Fargo Bank Natl Bk West CUSIP #949495AT2 (FDIC #27389) 01/30/23 249,000 249,000 248,142.44 1.90% US Bank Safekeeping Barclays Bank/Delaware CUSIP #06740KPF8 (FDIC #57203) 04/13/23 246,000 246,000 243,555.74 1.30% Non-Negotiable CD Synovus Bank Brokerage CD 101-127-574-8 (FDIC873) 06/13/23 249,000 249,000 249,000.00 2.45% US Bank Safekeeping Beal Bank CUSIP #07371C7J2 (FDIC #57833) 06/21/23 244,000 244,000 242,508.92 2.25% US Bank Safekeeping Hingham Instituton for Savings CUSIP #433323EA6 (FDIC #90211) 06/28/23 248,000 248,000 242,303.69 0.20% US Bank Safekeeping Wells Fargo Bank NA CUSIP #949763X43 (FDIC #3511) 07/28/23 242,000 242,000 241,860.61 3.00% US Bank Safekeeping Customers BankPhoneixville PA CUSIP #23204HKD9 (FDIC #34444) 11/20/23 246,000 246,000 245,975.15 3.15% US Bank Safekeeping BMO Harris Bank NA CUSIP #05600XFR6 (FDIC #16571) 12/11/23 246,000 246,000 243,919.82 2.50% US Bank Safekeeping Mainstreet Bank CUSIP #56065GAT5 (FDIC #57742) 12/29/23 249,000 249,000 248,882.47 3.15% US Bank Safekeeping Vision Bank of Iowa CUSIP #92834CCV2 (FDIC #11763) 12/29/23 249,000 249,000 248,395.43 3.00% US Bank Safekeeping CFG Community Bank CUSIP #12527CFC1 (FDIC #34294) 12/29/23 246,000 246,000 245,400.01 3.00% US Bank Safekeeping Tradition Capital Bank CUSIP #89269FDP7 (FDIC #58057) 01/22/24 245,000 245,000 244,319.88 3.00% US Bank Safekeeping Morgan Stanley Private Bank CUSIP #61768U2E6 (FDIC #34221) 01/27/24 249,000 249,000 239,304.44 0.30% US Bank Safekeeping Mutualone Bank CUSIP #62847HBM0 (FDIC #26395) 02/05/24 246,000 246,000 245,962.12 3.20% US Bank Safekeeping Third Fed Savings & Loan of Cleveland CUSIP #88413QDC9 (FDIC #30021) 03/15/24 249,000 249,000 238,438.91 0.40% US Bank Safekeeping JPMorgan Chase Bank NA CUSIP #48128WPF6 (FDIC #628) 04/08/24 246,000 246,000 242,160.19 2.25% US Bank Safekeeping Discover Bank CUSIP #254673B62 (FDIC #5649) 04/29/24 246,000 246,000 242,955.50 2.50% US Bank Safekeeping Sallie Mae Bank Utah CUSIP #795451BJ1 (FDIC #58177) 06/17/24 246,000 246,000 244,068.65 2.85% US Bank Safekeeping Texas Exchange Bank SSB CUSIP #88241TLY4 (FDIC #20099) 07/05/24 249,000 249,000 236,674.25 0.55% US Bank Safekeeping Webbank CUSIP #947547PN9 (FDIC #34404) 07/18/24 246,000 246,000 244,780.09 3.05% US Bank Safekeeping New York Community Bank CUSIP #649447VN6 (FDIC #16022) 09/10/24 249,000 249,000 236,146.62 0.70% US Bank Safekeeping Industrial & Com Bk China USA CUSIP #45581ECT6 (FDIC #24387) 10/18/24 249,000 249,000 234,979.06 0.60% US Bank Safekeeping Institution for Savings in New Finl Newburyport MA CUSIP #45780PBB0 (FDIC #90250) 10/28/24 249,000 249,000 235,225.82 0.70% US Bank Safekeeping Finwise Bank CUSIP #31810PAY5 (FDIC #35323) 03/14/25 156,000 156,000 145,193.41 0.50% US Bank Safekeeping American Expess Natl Bank CUSIP #02589AC34 (FDIC #27471) 04/07/25 246,000 246,000 241,033.75 2.55% US Bank Safekeeping BMW Bank of Morth America CUSIP #05580AL85 (FDIC #35141) 04/08/25 246,000 246,000 240,723.30 2.50% US Bank Safekeeping HSBC Bank USA NA CUSIP #44329ME33 (FDIC #57890) 05/07/25 248,000 248,000 234,914.78 1.30% US Bank Safekeeping Celtic Bank CUSIP #15118RZA8 (FDIC #57056) 07/15/25 249,000 249,000 247,827.71 3.20% US Bank Safekeeping Capital One Nat'l Assn CUSIP #14042RQC8 (FDIC #4297) 11/17/25 248,000 248,000 229,381.40 0.90% US Bank Safekeeping BankUnited NA CUSIP #066519RX9 (FDIC #58979) 12/08/25 249,000 249,000 232,616.30 1.25% US Bank Safekeeping Goldman Sachs Bank USA CUSIP #38149MWH2 (FDIC #33124) 05/19/26 249,000 249,000 227,330.03 0.90% US Bank Safekeeping UBS Bank USA CUSIP #90348JM72 (FDIC #57565) 06/16/26 250,000 250,000 227,364.75 0.85% US Bank Safekeeping Toyota Financial SGS BK CUSIP #89235MLC3 (FDIC #57542) 07/15/26 248,000 248,000 226,094.66 0.95% US Bank Safekeeping Bank Hapoalim B. M. CUSIP #06251A2Y5 (FDIC #33686) 07/23/26 248,000 248,000 225,972.89 0.95% US Bank Safekeeping Synchrony Bank CUSIP #87164WA24 08/13/26 248,000 248,000 225,197.64 0.90% US Bank Safekeeping State Bank of India CUSIP #856285XL0 (FDIC #33682) 09/28/26 248,000 248,000 226,833.70 1.15% US Bank Safekeeping Morgan Stanley Bank NA Cusip #61773TDG5 (FDIC #32992) 04/20/27 246,000 246,000 238,554.56 2.75% 9,310,000 9,310,000 9,001,549.31 23.69% 1.79%
US Government Agency Securities
US Bank Safekeeping Federal Home Ln MTG Corp CUSIP #3134GXXN9 12/29/23 500,000 500,000 495,298.00 2.800% US Bank Safekeeping Federal Home Ln MTG Corp CUSIP #3134GXNB6 03/28/25 500,000 500,000 481,358.00 2.250% US Bank Safekeeping Federal Home Loan Bank CUSIP #3130AN4N7 07/14/25 1,000,000 1,000,000 914,028.00 0.720% US Bank Safekeeping Federal Farm Credit Bank CUSIP #3133ENCD0 10/27/25 1,000,000 1,000,000 919,788.00 1.040% US Bank Safekeeping Federal Farm Credit Bank CUSIP #3133EMH21 06/15/26 250,000 250,000 225,450.00 0.900% US Bank Safekeeping Federal Farm Credit Bank CUSIP #3133ENHC7 12/14/26 500,000 500,000 458,525.00 1.600% 3,750,000 3,750,000 3,494,447.00 9.54% 1.416%
13,060,000 13,060,000 12,495,996.31
Total Cash & Investments 39,295,509.83 39,295,509.83 38,594,034.23 WAM (days) - Total Portfolio 34.56
Annie Han, City Treasurer
I hereby certify that this report is in compliance with the City’s Investment Policy as adopted by the City Council on April 13, 2022, and the source of market valuation is obtained from various bank statements, the quarterly CERBT & monthly LAIF statements and the investment safekeeping account statement with US Bank. The City has the ability to meet its expenditure requirements for the next six months.
City of San Marino
As of August 31, 2022
1.54%
Treasurer's Report
Date Type of Transaction Amount Notes
No Transactions This Month
Date Type of Transaction Amount Notes
8/4/2022 Transfer to East West Bank Operating Account (300,000.00) To Cover Operating Expenses for Month of August 2022 8/10/2022 Transfer to East West Bank Operating Account (800,000.00) To Cover Operating Expenses for Month of August 2022 8/18/2022 Transfer to East West Bank Operating Account (400,000.00) To Cover Operating Expenses for Month of August 2022 Date Type of Transaction Amount Notes
8/3/2022 MutualOne Bank CD Purchased (246,000.00) 3.200% Interest, Matures 2/5/24 8/19/2022 Customers Bank CD Purchased (246,000.00) 3.150% Interest, Matures 11/20/23 8/22/2022 Ally Bank CD Matured 247,000.00 1.900% Interest Date Type of Transaction Amount Notes
No Transactions This Month
Date Type of Transaction Amount Notes
No Transactions This Month
LAIF
East West Bank Money Market Account
US Bank
CalPERS CERBT Trust
CalPERS CEPPT Trust
August 1.276
July 1.090
June 0.861
PMIA Quarter to Date(1): 0.69%
PMIA Average Life 311 (1):
LAIF Apportionment Rate 0.75 (2):
0.00002057622201151
0.987125414
LAIF Earnings Ratio(2):
LAIF Fair Value Factor(1):
PMIA Daily(1): 0.99%
Treasuries
67.70%
Agencies
19.30%
Certificates of
Deposit/Bank Notes
5.93%
Time
Deposits
2.06%
Commercial
Paper
4.40%
Corporate
Bonds
0.24%
Loans
0.37%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a).
Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 09/12/22
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 06/30/22
Chart does not include $4,017,000.00 in mortgages, which equates to 0.002%. Percentages may not total 100% due to rounding.
Pooled Money Investment Account
Monthly Portfolio Composition (1)
08/31/22
$229.3 billion
9/29/22, 9:14 AM PMIA Average Monthly Effective Yields
https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 1/2 Home ->> PMIA ->> PMIA Average Monthly Effective Yields PMIA Average Monthly Effective Yields
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1977 5.770 5.660 5.660 5.650 5.760 5.850 5.930 6.050 6.090 6.090 6.610 6.730 1978 6.920 7.050 7.140 7.270 7.386 7.569 7.652 7.821 7.871 8.110 8.286 8.769 1979 8.777 8.904 8.820 9.082 9.046 9.224 9.202 9.528 9.259 9.814 10.223 10.218 1980 10.980 11.251 11.490 11.480 12.017 11.798 10.206 9.870 9.945 10.056 10.426 10.961 1981 10.987 11.686 11.130 11.475 12.179 11.442 12.346 12.844 12.059 12.397 11.887 11.484 1982 11.683 12.044 11.835 11.773 12.270 11.994 12.235 11.909 11.151 11.111 10.704 10.401 1983 10.251 9.887 9.688 9.868 9.527 9.600 9.879 10.076 10.202 10.182 10.164 10.227 1984 10.312 10.280 10.382 10.594 10.843 11.119 11.355 11.557 11.597 11.681 11.474 11.024 1985 10.579 10.289 10.118 10.025 10.180 9.743 9.656 9.417 9.572 9.482 9.488 9.371 1986 9.252 9.090 8.958 8.621 8.369 8.225 8.141 7.844 7.512 7.586 7.432 7.439 1987 7.365 7.157 7.205 7.044 7.294 7.289 7.464 7.562 7.712 7.825 8.121 8.071 1988 8.078 8.050 7.945 7.940 7.815 7.929 8.089 8.245 8.341 8.397 8.467 8.563 1989 8.698 8.770 8.870 8.992 9.227 9.204 9.056 8.833 8.801 8.771 8.685 8.645 1990 8.571 8.538 8.506 8.497 8.531 8.538 8.517 8.382 8.333 8.321 8.269 8.279 1991 8.164 8.002 7.775 7.666 7.374 7.169 7.098 7.072 6.859 6.719 6.591 6.318 1992 6.122 5.863 5.680 5.692 5.379 5.323 5.235 4.958 4.760 4.730 4.659 4.647 1993 4.678 4.649 4.624 4.605 4.427 4.554 4.438 4.472 4.430 4.380 4.365 4.384 1994 4.359 4.176 4.248 4.333 4.434 4.623 4.823 4.989 5.106 5.243 5.380 5.528 1995 5.612 5.779 5.934 5.960 6.008 5.997 5.972 5.910 5.832 5.784 5.805 5.748 1996 5.698 5.643 5.557 5.538 5.502 5.548 5.587 5.566 5.601 5.601 5.599 5.574 1997 5.583 5.575 5.580 5.612 5.634 5.667 5.679 5.690 5.707 5.705 5.715 5.744 1998 5.742 5.720 5.680 5.672 5.673 5.671 5.652 5.652 5.639 5.557 5.492 5.374 1999 5.265 5.210 5.136 5.119 5.086 5.095 5.178 5.225 5.274 5.391 5.484 5.639 2000 5.760 5.824 5.851 6.014 6.190 6.349 6.443 6.505 6.502 6.517 6.538 6.535 2001 6.372 6.169 5.976 5.760 5.328 4.958 4.635 4.502 4.288 3.785 3.526 3.261 2002 3.068 2.967 2.861 2.845 2.740 2.687 2.714 2.594 2.604 2.487 2.301 2.201 2003 2.103 1.945 1.904 1.858 1.769 1.697 1.653 1.632 1.635 1.596 1.572 1.545 2004 1.528 1.440 1.474 1.445 1.426 1.469 1.604 1.672 1.771 1.890 2.003 2.134 2005 2.264 2.368 2.542 2.724 2.856 2.967 3.083 3.179 3.324 3.458 3.636 3.808 2006 3.955 4.043 4.142 4.305 4.563 4.700 4.849 4.946 5.023 5.098 5.125 5.129 2007 5.156 5.181 5.214 5.222 5.248 5.250 5.255 5.253 5.231 5.137 4.962 4.801 2008 4.620 4.161 3.777 3.400 3.072 2.894 2.787 2.779 2.774 2.709 2.568 2.353 2009 2.046 1.869 1.822 1.607 1.530 1.377 1.035 0.925 0.750 0.646 0.611 0.569 2010 0.558 0.577 0.547 0.588 0.560 0.528 0.531 0.513 0.500 0.480 0.454 0.462 2011 0.538 0.512 0.500 0.588 0.413 0.448 0.381 0.408 0.378 0.385 0.401 0.382 2012 0.385 0.389 0.383 0.367 0.363 0.358 0.363 0.377 0.348 0.340 0.324 0.326 2013 0.300 0.286 0.285 0.264 0.245 0.244 0.267 0.271 0.257 0.266 0.263 0.264 2014 0.244 0.236 0.236 0.233 0.228 0.228 0.244 0.260 0.246 0.261 0.261 0.267 2015 0.262 0.266 0.278 0.283 0.290 0.299 0.320 0.330 0.337 0.357 0.374 0.400 2016 0.446 0.467 0.506 0.525 0.552 0.576 0.588 0.614 0.634 0.654 0.678 0.719 2017 0.751 0.777 0.821 0.884 0.925 0.978 1.051 1.084 1.111 1.143 1.172 1.239 2018 1.350 1.412 1.524 1.661 1.755 1.854 1.944 1.998 2.063 2.144 2.208 2.291 2019 2.355 2.392 2.436 2.445 2.449 2.428 2.379 2.341 2.280 2.190 2.103 2.043 2020 1.967 1.912 1.787 1.648 1.363 1.217 0.920 0.784 0.685 0.620 0.576 0.540 Home | Open Government | Careers | Contact | Calendar
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9/29/22, 9:14 AM PMIA Average Monthly Effective Yields
https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 2/2 Home | Comments | Disclosure Notice | Privacy Notice | Accessibility Statement | Unclaimed Property | Site Map | Download Adobe Reader © 2022 California State Treasurer's Office
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 0.458 0.407 0.357 0.339 0.315 0.262 0.221 0.221 0.206 0.203 0.203 0.212 2022 0.234 0.278 0.365 0.523 0.684 0.861 1.090 1.276
Institution:
Weekly as of Date:
Signature Date
Name and Title
Weekly Call Report Certification
Local Agency Security Program
Two authorized officers are required to executed the Weekly Call Report pursuant to CCR§16005.1.1(a).
The authorized signers of East West Bank each declares, for himself or herself alone and not for the other: I hereby verify that I have personal knowledge of the matters set forth in the Weekly Call Report (as of 08/24/2022) submitted pursuant to GC§ 53663(b) and CCR§16005.4.2 to the best of my knowledge and belief, the information contained therein is true and correct.
Name and Title
Lily Li, VP- Assistant Treasury Operation Manager
East West Bank
8/24/2022
Signature Date
Angela Foo, FVP- Treasury Manager
8/25/22 8/25/22
$ 670,000,000.00
Excess/Deficiency in Pledged Collateral: $ 78,937,764.97 Preparer Name:
Preparer Title:
Preparer Phone #:
Preparer Email Address:
Alice Luo
Treasury Analyst
Market Value of Pledged Securities as of
Weekly Report Date: $ -
$ -
$ -
$ -
$ 670,000,000.00
$ 78,937,764.97
Agent of Depository:
FVP- Treasury Manager
VP- Assistant Treasury Operation Manager
Authorizer #1 Name:
Authorizer #2 Name:
Authorizer #1 Title:
Authorizer #2 Title:
Angela Foo
Lily Li
626-768-6482
[email protected]
Description of Other Deposits:
Federal Home Loan Bank of San
Francisco
Minimum Collateral Required:
$ -
$ -
$ -
$ 562,916,414.32
$ 591,062,235.03
$ - $ 562,916,414.32
$ -
$ -
$ -
Less: Other (Specify on Line 17):
Total Secured Deposits:
$ 591,062,235.03
$ -
$ -
$ 99,511,844.67
$ 1,012,381,558.66
$ 349,953,299.68
$ -
$ -
$ 99,511,844.67
$ 1,012,381,558.66
$ 349,953,299.68
Less: CDAR Deposits:
$ -
$ -
$ -
$ -
$ -
Total Deposits & Accrued Interest:
Less: Deposits Subject to Waivers:
Less: Interest:
Less: Uncollected Funds:
$ -
$ -
$ -
$ -
$ -
$ -
Total
Mailing Address:
Weekly Report As of Date:
135 N Los Robles Ave, 8th Floor , Pasadena, CA 91101
8/24/2022 Submission Date: 8/25/2022
Pool #1 (x110%) Pool #2 (x150%) Pool #3 (x105%)
Weekly Call Report
Local Agency Security Program
California Department of Financial Protection and Innovation Institution Name: East West Bank CID #: 194
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Fiscally Responsible and Transparent City Government
BACKGROUND
The City Council of the City of San Marino, at a regular meeting held on Wednesday, April 9, 2014, approved the action minute format for City Council and all advisory body meetings. An exception was made for the Library Board of Trustees to have summary minutes at the September 9, 2020 Council meeting, however the Library Board of Trustees moved back to action minutes after approval at the July 13, 2022 Council meeting.
DISCUSSION
Attached for Council consideration are the following City Council minutes:
1. Special meeting of September 2, 2022;
2. Special meeting of September 14, 2022;
3. Regular meeting of September 14, 2022;
4. Special meeting of September 28, 2022; and
5. Adjourned Regular meeting of September 30, 2022.
FISCAL IMPACT & PROCUREMENT REVIEW
None.
LEGAL REVIEW
The City Attorney has reviewed and approved the staff report as to legal form.
TO:
FROM:
BY:
DATE:
Mayor and City Council
Mario Rueda, Acting City Manager
Christina Baker, City Clerk
October 12, 2022
SUBJECT: APPROVAL OF MINUTES
Susan Jakubowski Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
RECOMMENDATION
Staff recommends that the Council approve the minutes of the special meeting of September 2, 2022, the special meeting of September 14, 2022, the regular meeting of September 14, 2022, the special meeting of September 28, 2022, and the adjourned regular meeting of September 30, 2022. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the special meeting of September 2, 2022, the special meeting of September 14, 2022, the regular meeting of September 14, 2022, the special meeting of September 28, 2022, and the adjourned regular meeting of September 30, 2022.”
ATTACHMENTS
1. Minutes of September 2, 2022 – Special Meeting
2. Minutes of September 14, 2022 – Special Meeting
3. Minutes of September 14, 2022 – Regular Meeting
4. Minutes of September 28, 2022 – Special Meeting
5. Minutes of September 30, 2022 – Adjourned Regular Meeting
MINUTES
SPECIAL MEETING
OF THE SAN MARINO CITY COUNCIL
FRIDAY, SEPTEMBER 2, 2022 AT 8:30 A.M.
CALL TO ORDER: Mayor Jakubowski called the meeting to order at 8:31 a.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, CA 91108.
ROLL CALL: PRESENT: Council Member Huang, Council Member Shepherd Romey (arrived at 8:33 a.m.), Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- None
NEW BUSINESS
1. ADOPTION OF RESOLUTION NO. R-22-34 RESCINDING RESOLUTION NO.
R-20-25 AND CHANGING THE LOCATION OF CITY COUNCIL AND
ADVISORY BODY MEETING LOCATIONS
City Clerk Baker presented the staff report.
The following person(s) provided comment:
- None
Mayor Jakubowski moved, seconded by Council Member Ude, to adopt Resolution No. R22-34, a Resolution of the City Council of the City of San Marino, California, Rescinding Resolution No. R-20-25 and Changing the Location of City Council and Advisory Body Meetings.
Motion passed by the following vote:
AYES: Council Member Shepherd Romey, Council Member Huang, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
CLOSED SESSION
At 8:38 a.m., the Council recessed to closed session to discuss the following items:
2. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
City negotiator(s):
Labor Counsel Filarsky
CITY COUNCIL MINUTES SPECIAL MEETING
SEPTEMBER 2, 2022 PAGE 2 OF 2
City Manager Marlowe
Employee Organization(s):
San Marino Police Officers’ Association
San Marino Firefighters’ Association
San Marino City Employees’ Association
Unrepresented Employees
At 9:38 a.m. the Council reconvened to open session.
CLOSED SESSION REPORT
The City Council met on Item 2 and there was no reportable action.
ADJOURNMENT
Mayor Jakubowski adjourned the special meeting at 9:39 a.m.
CHRISTINA BAKER
CITY CLERK
MINUTES
SPECIAL MEETING
OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, SEPTEMBER 14, 2022 AT 5:00 P.M.
CALL TO ORDER: Mayor Jakubowski called the meeting to order at 5:04 p.m. in the Thornton Room at Crowell Public Library, located at 1890 Huntington Drive, San Marino, CA 91108.
ROLL CALL: PRESENT: Council Member Huang, Council Member Shepherd Romey (arrived at 5:08 p.m.), Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- None
CLOSED SESSION
At 5:05 p.m., the Council recessed to closed session to discuss the following items:
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2)
The City Council met with respect to one (1) matter of significant exposure to litigation.
At 5:56 p.m. the Council reconvened to open session.
CLOSED SESSION REPORT
The City Council met on Item 1 and there was no reportable action.
ADJOURNMENT
Mayor Jakubowski adjourned the special meeting at 5:57 p.m.
CHRISTINA BAKER
CITY CLERK
MINUTES
REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, SEPTEMBER 14, 2022 AT 6:00 P.M.
SAN MARINO CENTER
CALL TO ORDER: Mayor Jakubowski called the regular meeting to order at 6:03 p.m. in the San Marino Center, located at 1800 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE: Mayor Jakubowski led the Pledge of Allegiance.
ROLL CALL: PRESENT: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- Al Boegh
CONSENT CALENDAR
Council Member Shepherd Romey requested Items 8, 9, 14, and 15 be pulled from the consent calendar.
Vice Mayor Talt moved, seconded by Council Member Shepherd Romey, to approve Items 1 through 7 and 10 through 13 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
1. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR JULY 2022
The City Council received and filed the Monthly Disbursements Report for the month of July 2022.
2. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR AUGUST 2022
The City Council received and filed the Monthly Disbursements Report for the month of August 2022.
CITY COUNCIL MINUTES REGULAR MEETING
SEPTEMBER 14, 2022 PAGE 2 OF 5
3. RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR JUNE 2022 The City Council received and filed the Cash and Investment Report for the month of June 2022.
4. RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR JULY 2022 The City Council received and filed the Cash and Investment Report for the month of July 2022.
5. APPROVAL OF MINUTES
The City Council approved the minutes of the special meeting of July 8, 2022, the regular meeting of July 13, 2022, and the adjourned regular meeting of July 29, 2022.
6. ADOPTION OF RESOLUTION NO. R-22-35 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361
The City Council adopted Resolution No. R-22-35 re-authorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.
7. UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC
The City Council received and filed the September 14, 2022 report on the City’s response to the COVID-19 Pandemic.
10.APPROVAL OF 2020 STATE HOMELAND SECURITY PROGRAM GRANT FOR
PURCHASE OF MOBILE COMMAND POST
The City Council authorized the City Manager to enter into a subrecipient agreement with the County of Los Angeles for the 2020 State Homeland Security Program and add $67,518 of estimated revenues to account 240-00-3202-0000 (Homeland Security Grant) and appropriated $67,518 to account 240-30-4613-0000 (Capitalized Equipment) from the Homeland Security Grant Fund.
11.AWARD OF COMMUNITY SERVICES GUIDE PRODUCTION AGREEMENT TO THE SAUCE CREATIVE SERVICES CORP WITH A YEAR 1 CONTRACT AMOUNT OF $47,400
The City Council awarded a Professional Services Agreement in the amount of $47,400 to The Sauce Creative Services Corp for the production of four (4) Community Services Guides for Year 1, with the City Manager being authorized to execute the agreement on behalf of the City, as well as two one-year contract extensions subject to satisfactory performance.
CITY COUNCIL MINUTES REGULAR MEETING
SEPTEMBER 14, 2022 PAGE 3 OF 5
12.APPROVAL TO PURCHASE MOTOROLA HANDHELD RADIOS AS PART OF THE APPROVED FY 2022-23 OPERATING AND CAPITAL BUDGET
The City Council waived competitive bidding and approved the purchase of Motorola handheld radios in an amount not to exceed $309,266 and approved a budget amendment and appropriation of $7,338 from the Capital Improvement Plan Reserves to account 591- 34-4613-0561.
13.APPROVAL OF AMENDMENT NO. 1 OF PROFESSIONAL SERVICES AGREEMENT WITH MCNULTY CONSULTING FOR THE SAN MARINO 2021- 2029 HOUSING ELEMENT UPDATE
The City Council approved Amendment No. 1 with McNulty Consulting for completion of the additional revisions to the City’s 2021-2029 (6th Cycle) Housing Element and submittal and coordination of review of the document with the State HCD for final adoption, and authorized the City Manager to execute said amendment.
PULLED CONSENT ITEMS
8. ADOPTION OF RESOLUTION NO. R-22-23, UPDATING THE CONFLICT OF
INTEREST CODE OF THE CITY OF SAN MARINO
Council asked staff questions.
The following person(s) provided comment:
- None
Council Member Shepherd Romey moved, seconded by Mayor Jakubowski, to continue the item to a future meeting.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
9. APPOINTMENT OF MEMBERS TO THE DESIGN REVIEW COMMITTEE Council congratulated and thanked the new appointees.
The following person(s) provided comment:
- None
Council Member Shepherd Romey moved, seconded by Vice Mayor Talt, to appoint Rick Chou as a regular member to the Design Review Committee to serve the term ending on June 30, 2023, and Suzanne Torgeson as an alternate member to the Design Review
CITY COUNCIL MINUTES REGULAR MEETING
SEPTEMBER 14, 2022 PAGE 4 OF 5
Committee to serve the term ending on June 30, 2023.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
14.APPROVAL OF AGREEMENT AMENDMENT NO. 1 WITH RINCON
CONSULTANTS TO PROVIDE CONTRACT PLANNING SERVICES
THROUGH SEPTEMBER 14, 2025
Council asked staff questions.
The following person(s) provided comment:
- None
Council Member Ude moved, seconded by Vice Mayor Talt, to approve Amendment No. 1 with Rincon Consultants, which will extend the agreement for a term to expire on September 14, 2025 for their continued contract planning services, and authorize the City Manager to execute the amendment on behalf of the City.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
15.APPROVAL TO PROCURE AIR CONDITIONING COMPRESSOR FOR
CHILLER AT CROWELL PUBLIC LIBRARY IN AN AMOUNT NOT TO
EXCEED $70,000
Council asked staff questions.
The following person(s) provided comment:
- None
Council Member Shepherd Romey moved, seconded by Council Member Ude, to approve the procurement of an air conditioning compressor for the chiller at the Crowell Public Library from Control Air in an amount not to exceed $70,000.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
CITY COUNCIL MINUTES REGULAR MEETING
SEPTEMBER 14, 2022 PAGE 5 OF 5
ABSENT: None
NEW BUSINESS
16.RECEIVE AND FILE RECOMMENDATIONS FROM THE DEI TASK FORCE Community Engagement Manager and DEI Task Force members presented the staff report.
The following person(s) provided comment:
- Maryann Seduski
- Muffy Hunt
PRESENTATION
17.PRESENTATION OF CITY COUNCIL RECOGNITIONS
Council recognized the 2021 Bookmark Contest Winners, staff hired since March 2020, staff promotions since March 2020, former advisory body members since March 2020, current advisory body members, and donors since March 2020.
Mayor Jakubowski recessed the meeting at 8:13 p.m. and resumed the meeting at 8:17 p.m.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
The following person(s) provided written communications or public writings:
- None
PUBLIC COMMENTS
The following person(s) provided comment:
- None
FUTURE AGENDA ITEMS
The following item(s) were requested:
- Public Safety Commission recommendation for a task force to address school safety issues
ADJOURNMENT
Mayor Jakubowski adjourned the meeting at 8:26 p.m. in honor of Queen Elizabeth II.
CHRISTINA BAKER
CITY CLERK
MINUTES
SPECIAL MEETING
OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, SEPTEMBER 28, 2022 AT 10:00 A.M.
CALL TO ORDER: Mayor Jakubowski called the meeting to order at 10:01 a.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, CA 91108.
ROLL CALL: PRESENT: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- None
CLOSED SESSION
At 10:02 a.m., the Council recessed to closed session to discuss the following items:
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Manager
At 11:47 a.m. the Council reconvened to open session.
CLOSED SESSION REPORT
The City Council met on Item 1 and there was no reportable action.
ADJOURNMENT
Mayor Jakubowski adjourned the special meeting at 11:47 a.m.
CHRISTINA BAKER
CITY CLERK
MINUTES
ADJOURNED REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
FRIDAY, SEPTEMBER 30, 2022 AT 8:30 A.M.
CALL TO ORDER: Mayor Jakubowski called the adjourned regular meeting to order at 8:30 a.m. in the San Marino Center, located at 1800 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE: Mayor Jakubowski led the Pledge of Allegiance.
ROLL CALL: PRESENT: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- None
MOTION TO WAIVE FURTHER READINGS
Vice Mayor Talt moved, seconded by Council Member Huang, to waive the reading of the entire text of the ordinances or resolutions.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
NEW BUSINESS
1. ADOPTION OF MEMORANDUM OF UNDERSTANDINGS WITH THE
FIREFIGHTERS’ ASSOCIATION AND CITY EMPLOYEES’ ASSOCIATION, AND RESOLUTION NO. R-22-38, APPROVING A COMPENSATION PLAN
FOR UNREPRESENTED EMPLOYEES
City Manager Marlowe presented the staff report.
The following person(s) provided comment:
- None
Vice Mayor Talt moved, seconded by Council Member Shepherd Romey, to (1) adopt the Memorandum of Understandings for the Firefighters’ Association and City Employees’ Association; (2) adopt of Resolution No. R-22-38, amending Resolution No. R-20-03 and approving a compensation plan for unrepresented employees, and (3) approve additional
CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING
SEPTEMBER 30, 2022 PAGE 2 OF 3
appropriations in the amount of $1,315,829 in FY 2022-2023 to be spread over the affected full-time personnel budget line items as shown in respective budgets.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
2. INTRODUCTION OF ORDINANCE NO. O-22-1397 (FIRST READING) CORRECTING CHAPTER 23 ARTICLE 15 OF THE SAN MARINO MUNICIPAL
CODE TO ADD BACK IN THE SECTION REGARDING MATTERS SUBJECT
TO DESIGN REVIEW
City Clerk Baker presented the staff report.
The following person(s) provided comment:
- None
Council Member Shepherd Romey moved, seconded by Vice Mayor Talt, to waive full reading and introduce for first reading by title only, Ordinance No. O-22-1397, an Ordinance of the City Council of the City of San Marino, California Correcting Chapter 23 Article 15 of the San Marino Municipal Code to Add Back in the Section Regarding Matters Subject to Design Review.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
3. RECEIVE AND FILE 2022 4TH OF JULY EVENT RECAP
Community Services Director Johnson presented the staff report.
The following person(s) provided comment:
- John Dustin
The Council received and filed the 2022 4th of July event recap.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS
The following person(s) provided written communications or public writings:
- None
CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING
SEPTEMBER 30, 2022 PAGE 3 OF 3
Mayor Jakubowski gave an update on her attendance at the San Gabriel Valley Council of Governments Serenity Homes Grand Opening.
PUBLIC COMMENTS
The following person(s) provided comment:
- None
FUTURE AGENDA ITEMS
The following item(s) were requested:
- Housing Element Update
ADJOURNMENT
Mayor Jakubowski adjourned the meeting at 9:19 a.m.
CHRISTINA BAKER
CITY CLERK
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Safe Community
• Fiscally Responsible and Transparent City Government
BACKGROUND
The State of California, the County of Los Angeles and the City have proclaimed the existence of a state of emergency as a result of the threat of COVID-19. In an effort to reduce the spread of COVID-19 at public meetings, the Governor of California issued executive orders that authorize legislative bodies to hold public meetings via teleconferencing (including virtually via Zoom, etc.) without compliance with certain noticing and access requirements required by the California Brown Act (Brown Act).
During the COVID-19 pandemic, the City has conducted limited in-person public meetings while also offering teleconference accessibility to members of the public, City Council, members of City boards and commissions, City staff and consultants. The executive orders authorizing such hybrid meetings lapsed on September 30, 2021, replaced with legislation in the form of Assembly Bill 361 (AB 361).
AB 361 was signed into law by the Governor on September 16, 2021, which went into effect immediately as urgency legislation (codified under Government Code § 54953), and waived certain provisions of the Brown Act in order to allow local agencies to continue to meet remotely. Specifically, the bill allows remote teleconference flexibility, but only when there is a state of emergency that makes it unsafe to meet in person.
In addition, AB 361 adds new procedures and clarifies the requirements for conducting remote meetings, including the following:
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Christina Baker, City Clerk
DATE: October 12, 2022
SUBJECT: ADOPTION OF RESOLUTION NO. R-22-39 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
• Public Comment Opportunities in Real Time – a legislative body that meets remotely pursuant to AB 361 must allow members of the public to access the meeting via a call-in option or an internet-based service option, and the agenda for the remote meeting must provide an opportunity for members of the public to directly address the body in real time. A legislative body cannot require public comments to be submitted in advance of the meeting.
• No Action During Disruptions – in the event of a disruption that prevents the local agency from broadcasting the remote meeting, or in the event of a disruption within the local agency’s control that prevents members of the public from offering public comments using the call-in option or internet-based service option, AB 361 prohibits the legislative body from taking any further action on items appearing on the meeting agenda until public access is restored.
• Periodic Findings – Government Code § 54953(e)(B) requires the legislative body to hold a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risk to the health or safety of attendees.
The City Council made the above findings through Resolution No. R-21-22 at the October 13, 2021 City Council meeting. Council must also make these findings every 30 days thereafter, in order to continue to allow teleconference accessibility for conducting public meetings (Government Code § 54953(e)(3)). Council has re-affirmed the findings through the below resolutions:
• Resolution No. R-21-24 – November 10, 2021 City Council Meeting; • Resolution No. R-21-31 – December 8, 2021 City Council Meeting; • Resolution No. R-21-33 – December 15, 2021 Special City Council Meeting; • Resolution No. R-22-01 – January 12, 2022 City Council Meeting; • Resolution No. R-22-04 – February 9, 2022 City Council Meeting; • Resolution No. R-22-09 – March 9, 2022 City Council Meeting; • Resolution No. R-22-13 – March 18, 2022 Special City Council Meeting; • Resolution No. R-22-17 – April 13, 2022 City Council Meeting; • Resolution No. R-22-21 – May 11, 2022 City Council Meeting; • Resolution No. R-22-24 – June 8, 2022 City Council Meeting; • Resolution No. R-22-30 – July 13, 2022 City Council Meeting; and, • Resolution No. R-22-35 – September 14, 2022 City Council Meeting.
AB 361 will sunset on January 1, 2024.
DISCUSSION
The City has already implemented the above stated requirements for conducting public meetings and is in full compliance with AB 361, thus there will be no change of the currently established procedures. In addition to the ability to attend public meetings in-person, teleconference accessibility via call-in option or an internet-based service option (via the Zoom Webinars
platform) is listed on the published agenda for each meeting as well as on the City’s website. The City monitors attendance via teleconference as well as email correspondence (as published on the agenda) throughout each public meeting and provides access for public comment opportunities in real time both verbally and in writing.
The enclosed Resolution makes the required findings under AB 361, and if adopted, it will allow the City to continue to offer teleconference accessibility for public meetings, to help mitigate the spread of COVID-19, as well as during other state-proclaimed emergencies, such as earthquakes or wildfires, where physical attendance may present a risk.
The resolution also directs staff to agendize for Council consideration no less than every 30 days the need to continue to utilize teleconferenced meetings pursuant to AB 361.
FISCAL IMPACT & PROCUREMENT REVIEW
None.
LEGAL REVIEW
The City Attorney has reviewed and approved the staff report as to legal form.
RECOMMENDATION
Staff recommends the City Council adopt Resolution No. R-22-39. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-22-39 re-authorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.”
ATTACHMENTS
1. Resolution No. R-22-39
RESOLUTION NO. R-22-39
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
MARINO, RE-AUTHORIZING THE CITY COUNCIL, AND THE CITY’S
BOARDS AND COMMISSIONS TO IMPLEMENT TELECONFERENCE
ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS
PURSUANT TO AB 361
WHEREAS, on March 4, 2020, the Governor of California proclaimed a State of Emergency to exist in California as a result of the threat of novel coronavirus disease 2019 (COVID-19); and WHEREAS, on March 4, 2020, the County of Los Angeles declared a local health emergency as a result of the threat of COVID-19; and
WHEREAS, on March 17, 2020, the San Marino City Council adopted Resolution No. R-20-09, proclaiming a local emergency, due to the threat of the existence and spread of COVID-19; and WHEREAS, on March 17, 2020, the Governor of California executed Executive Order N-29-20 which suspended and modified specified provisions in the Ralph M. Brown Act (Government Code Section § 54950 et seq.) and authorized local legislative bodies to hold public meetings via teleconferencing and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to observe and address the local legislative body; and WHEREAS, on June 11, 2021, the Governor of California executed Executive Order N-08-21 which extended the provisions of Executive Order N-29-20 concerning teleconference accommodations for public meetings through September 30, 2021; and WHEREAS, on September 16, 2021, the Governor of California signed into law Assembly Bill 361 amending Government Code § 54953 and providing alternative teleconferencing requirements to conduct public meetings during a proclaimed state of emergency; and WHEREAS, AB 361 imposes requirements to ensure members of the public are able to attend and participate in public meetings conducted via teleconference, including:
• Notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internet-based service option;
• The legislative body shall take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored; • Prohibits the legislative body from requiring public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for members of the public to address the legislative body and offer comments in real time;
CITY OF SAN MARINO RESOLUTION NO. R-22-39
• Prohibits the legislative body from closing the public comment period until the public comment period has elapsed or until a reasonable amount of time has elapsed; and WHEREAS, the City has already implemented and is in full compliance with the requirements listed above when conducting public meetings via teleconference, which are now codified in Government Code § 54953(e)(2)(B-G); and
WHEREAS, pursuant to Government Code § 54953(e)(B), the legislative body shall hold a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health and safety of attendees. The City Council must make these findings no later than 30 days after the first teleconferenced meeting is held pursuant to AB 361 after September 30, 2021, and must also make these findings every 30 days thereafter, in order to continue to allow teleconference accessibility for conducing public meetings; and
WHEREAS, incidents of new cases, hospitalizations and deaths associated with COVID-19 continue to be at rates for which federal, state and local officials recommend or require health precautions be taken, including, but not limited to, masking, limiting prolonged interior exposure to other individuals, limiting the size of gatherings indoors, and, for those with compromised health conditions or those without vaccines, limiting attendance at functions indoors.
THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California, as follows:
SECTION 1. The City Council hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the City Council.
SECTION 2. The City of San Marino continues to follow safety measures in response to COVID19 as ordered or recommended by the Centers for Disease Control and Prevention (CDC), California Department of Public Health (DPH), and/or County of Los Angeles, as applicable.
Based upon that guidance, in person attendance indoors at public meetings continues to present a health risk for certain segments of the San Marino population, necessitating teleconferencing to allow for meaningful public participation options for all San Marino constituents.
SECTION 3. The City Council hereby declares that, pursuant to the findings listed in this Resolution, the City Council and the City’s boards and commissions are authorized to continue utilizing teleconferencing accessibility to conduct public meetings pursuant to AB 361 and Government Code § 54953, as amended thereby.
SECTION 4. The City staff is directed to agendize for Council consideration no less than every 30 days consideration of the need to continue with teleconferenced meetings as allowed by AB 361.
SECTION 5. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining
CITY OF SAN MARINO RESOLUTION NO. R-22-39
portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.
SECTION 5. Effective Date: This Resolution shall become effective immediately upon adoption.
PASSED, APPROVED AND ADOPTED, at a meeting of the City Council of the City of San Marino, California, on this 12th day of October, 2022.
SUSAN JAKUBOWSKI, MAYOR
ATTEST:
CHRISTINA BAKER, CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SAN MARINO )
I, Christina Baker, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-22-39 was adopted by the City Council of the City of San Marino at a regular meeting held on the 12th day of October, 2022, and that the same was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
CHRISTINA BAKER, CITY CLERK
CITY OF SAN MARINO
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Safe Community
• Fiscally Responsible and Transparent City Government
BACKGROUND
On March 17, 2020, the City Council proclaimed a local emergency due to the COVID-19 pandemic. The federal government, State of California, Los Angeles County Board of Supervisors, and the Los Angeles County Health Officer have also declared public health emergencies. On March 19, 2020, both the County and State issued “Stay at Home” orders. Over the past year, modifications to these orders have been announced gradually.
Most recently, on Friday, March 4, LA County Department of Health updated their Health Order regarding masks to change the requirement for indoor masking to recommended, but not mandatory, masking indoors. Effective March 8, the City changed masking requirements in City facilities to align with this order and masks are now optional for City staff and patrons.
DISCUSSION
COVID-19 Response Update
The City has made every effort to provide a coordinated response to ensure resident and employee safety while still providing essential City services. While our overall response efforts have been managed by the City Manager’s Office and the Fire Department, each City department has played an active role in the development and execution of new policies and procedures, both in response to orders from the County Health Officer and the State of California and based on the specific needs of our own community. The City’s Executive Team continues to meet TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Mario Rueda, Fire Chief
Paul Chung, Finance Director
Nicole Cuadras, Community Engagement Manager
DATE: October 12, 2022
SUBJECT: UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
frequently to coordinate efforts, update each other on conversations with other agencies, discuss necessary changes or adaptations to our City services and procedures, and proactively plan for the weeks and months ahead.
On March 17, 2020, the San Marino City Council approved Resolution No. R-20-09, proclaiming the existence of a local emergency concerning the COVID-19 virus. On July 14, 2021, the City Council revisited this proclamation and directed staff to schedule the local state of emergency for periodic review by the City Council. The City of San Marino continues to operate under that proclamation of local emergency. Conventional emergency management favors not terminating a state of local emergency unless it is certain that it will not be needed. Establishing such certainty during this emergency has been particularly difficult, especially since the COVID-19 pandemic contains elements of novelty where well-established decision points for action do not exist.
Starting Tuesday, May 31, the management of the Resident Support Hotline services transitioned from the Fire Department to the Community Services Department/Recreation Division located at the Stoneman Building. Recreation office support staff assumed 100% of the duties and responsibilities that encompass a seamless transition of these services. This includes answering phone calls to the hotline, monitoring the email account daily, and making quarterly outreach calls.
Since our last report on September 14, 2022, the following updates have occurred:
• Updated booster vaccines are now available and recommended at least 2 months after your most recent COVID-19 vaccination shot.
• As of September 30, 2022, the City of San Marino has 2148 COVID cases, an increase of 18% (333 cases) since July 1, 2022.
• The Los Angeles County Department of Health continues to recommend vaccines as the best way to prevent severe illness and hospitalization. As of June 30, 2022, 94.5% of San Marino residents age 5 and older have been fully vaccinated. 64.7% of residents age 12 and older have received a vaccine booster.
• The City monitors information from the Los Angeles Department of Public Health and the Center for Disease Control and Prevention (CDC) regarding the Omicron variant. It will provide information to residents as it becomes available. Weekly COVID-19 community updates have continued.
• Masking is optional in City facilities.
• The Los Angeles County Department of Health has issued a Health Officer Order to recommend, but not require, masks indoors.
• The City of San Marino’s vaccine mandate is in place for all non-sworn civilian employees (unrepresented and represented), as well as sworn members of the San Marino Fire Department.
• The Community Services Department continues to manage the City’s Resident Support Hotline in the EOC, which provides a lifeline for residents in need of critical supplies and information.
• The City’s EOC remains open during business hours at Level 3; this level provides regular monitoring of information briefs and reporting to the County and State on the City’s COVID response, monitoring PPE for City Departments and prepare documentation for cost recovery. The EOC monitors critical updates regarding the COVID virus and the City’s response.
• As of July 31, 2022, Recreation revenues are $125,536. This time last year, Recreation revenues were $51,247. Year-To-Date, Recreation revenues are approximately up 145% compared to the previous year
COVID-19 Financial Update
As of September 30, 2022, the City has incurred $29,364 of new expenses in materials & supplies and personnel expenditures related to COVID-19 since the last City Council update. The City now has expended a total of $611,632 since the emergency was declared. Attachment I of the staff report includes the expenditures by line item. These expenditures utilized the proper procurement process and are within the City Manager’s regular purchasing authority for purchases under $30,000. The table breaks out expenses already reported to City Council and new costs.
FISCAL IMPACT AND PROCUREMENT REVIEW
There is no fiscal impact or procurement review at this time.
LEGAL REVIEW
N/A
RECOMMENDATION
Staff recommends that the City Council receive and file this report. If the City Council concurs with the staff’s recommendation, an appropriate motion would be:
“I move to receive and file the September 14, 2022 report on the City’s response to the COVID19 Pandemic.”
ATTACHMENTS
I. COVID-19 Expenses
COVID-19 Expenses ATTACHMENT 1
Costs Date Vendor Description Expense Type
$ 3,136 03/25/2020 Life-Assist Inc COVID-19 Supplies Reported to CC 4/08/2020 $ 1,270 03/25/2020 Life-Assist Inc COVID-19 Supplies Reported to CC 4/08/2020 $ 170 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/27/20 Reported to CC 4/24/2020 $ 367 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/18/20 Reported to CC 4/24/2020 $ 180 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/26/20 Reported to CC 4/24/2020 $ 246 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/20/20 Reported to CC 4/24/2020 $ 264 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/30/20 Reported to CC 4/24/2020 $ 170 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/24/20 Reported to CC 4/24/2020 $ 170 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/23/20 Reported to CC 4/24/2020 $ 170 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/25/20 Reported to CC 4/24/2020 $ 455 04/10/2020 Life-Assist Inc Covid-19 Supplies Reported to CC 4/24/2020 $ 77 04/10/2020 Life-Assist Inc Covid-19 Supplies Reported to CC 4/24/2020 $ 318 04/10/2020 Life-Assist Inc Covid-19 Supplies Reported to CC 4/24/2020 $ 66 04/10/2020 Life-Assist Inc Covid -19 Supplies Reported to CC 4/24/2020 $ 191 04/10/2020 Life-Assist Inc Covid-19 Supplies Reported to CC 4/24/2020 $ 105 04/10/2020 Life-Assist Inc Covid-19 Supplies Reported to CC 4/24/2020 $ 336 04/10/2020 Lionheart Safety LLC Face Masks & Isolation Gowns - Covid-19 Supplies Reported to CC 4/24/2020 $ 65 04/22/2020 AT&T Mobility Monthly Hotspot Fees- 3/3/20-4/2/20 ( Non-Uniforms ) Reported to CC 5/13/2020 $ 55 04/22/2020 AT&T Mobility Monthly Hotspot Fee 3/3/20-4/2/20 ( Uniforms ) Reported to CC 5/13/2020 $ 368 04/22/2020 Language Network, Inc. Chinese Translation- COVID-19 Updates 4/2/20 Reported to CC 5/13/2020 $ 193 04/22/2020 Language Network, Inc. Chinese Translation- COVID-19 Updates 4/6/20 Reported to CC 5/13/2020 $ 350 04/22/2020 Life-Assist Inc Supplies- COVID -19 Reported to CC 5/13/2020 $ 82 04/22/2020 Life-Assist Inc Supplies- COVID -19 Reported to CC 5/13/2020 $ 318 04/22/2020 Life-Assist Inc Supplies- COVID -19 Reported to CC 5/13/2020 $ 601 04/22/2020 Veritiv Operating Company Supplies- COVID-19 Reported to CC 5/13/2020 $ 225 04/22/2020 IntelesysOne Installation of ID Card Printer Reported to CC 5/13/2020 $ 609 04/22/2020 IntelesysOne Setup Zoom Meeting for CC Meeting Reported to CC 5/13/2020 $ 79 04/30/2020 U.S. Bank Amazon- Spray Head Bottles Reported to CC 5/13/2020 $ 657 04/30/2020 U.S. Bank Costco-Paper Towels Reported to CC 5/13/2020 $ 2 04/30/2020 U.S. Bank Dollar Tree- Plastic Bags for Police COVID-19 Kits Reported to CC 5/13/2020 $ 29 04/30/2020 U.S. Bank Cal Oaks Pharmacy - Purell Wipes & Rubbing Alcohol - PD Reported to CC 5/13/2020 $ 68 04/30/2020 U.S. Bank Ace Hardware- Supplies - Transport COVID-19 Patient for R791 Reported to CC 5/13/2020 $ 109 04/30/2020 U.S. Bank Staples-Germicidal Wipes-PD Reported to CC 5/13/2020 $ 150 04/30/2020 U.S. Bank Zoom- Telecommunication Software Program P.Chung Reported to CC 5/13/2020 $ 127 04/30/2020 U.S. Bank Zoom- Telecommunication Software Program M.Throne Reported to CC 5/13/2020 $ 150 04/30/2020 U.S. Bank Zoom- Telecommunication Software Program A.Fowler Reported to CC 5/13/2020 $ 127 04/30/2020 U.S. Bank Zoom- Telecommunication Software Program S.Pilch Reported to CC 5/13/2020 $ 243 05/08/2020 Bishop Company Air Masks Reported to CC 6/8/2020 $ 1,880 05/08/2020 Dr. Detail P.H,D Wash & Sanitize Patrol Vehicles Reported to CC 6/8/2020 $ 56 05/08/2020 FedEx Customs Charges on Thermometers Reported to CC 6/8/2020 $ 269 05/08/2020 Language Network, Inc. Chinese Translation - COVID-19 Update 4/13/20 Reported to CC 6/8/2020 $ 170 05/08/2020 Language Network, Inc. Chinese Translation - COVID-19 Update 4/10/20 Reported to CC 6/8/2020 $ 304 05/08/2020 Language Network, Inc. Chinese Translation - COVID-19 Update 4/9/20 Reported to CC 6/8/2020 $ 299 05/08/2020 Language Network, Inc. Chinese Translation - COVID-19 Update 4/16/20 Reported to CC 6/8/2020 $ 170 05/08/2020 Language Network, Inc. Chinese Translation - COVID-19 Update 4/23/20 Reported to CC 6/8/2020 $ 159 05/08/2020 Life-Assist Inc Latex Gloves Reported to CC 6/8/2020 $ 1,111 05/08/2020 Life-Assist Inc Latex Gloves Reported to CC 6/8/2020 $ 1,384 05/08/2020 Life-Assist Inc 10 Infrared Thermometers Reported to CC 6/8/2020 $ 27 05/08/2020 Life-Assist Inc COVID-19 Supplies Reported to CC 6/8/2020 $ (55) 05/08/2020 Veritiv Operating Company Credit Reported to CC 6/8/2020 $ 947 05/08/2020 IntelesysOne City Council Meeting AV Setup 4/8/20 Reported to CC 6/8/2020 $ 494 05/08/2020 IntelesysOne City Council Meeting AV Setup 4/24/20 Reported to CC 6/8/2020 $ 60 05/22/2020 AT&T Mobility Mobile Hotspots Service April 2020 (Uniform) Reported to CC 6/8/2020 Materials & Supplies Expenses
COVID-19 Expenses ATTACHMENT 1
Costs Date Vendor Description Expense Type
$ 70 05/22/2020 AT&T Mobility Mobile Hotspots Service April 2020 ( Non- Uniform) Reported to CC 6/8/2020 $ 1,620 05/22/2020 Decon7 Systems, LLC Disinfectant Spray - COVID -19 Reported to CC 6/8/2020 $ 810 05/22/2020 Decon7 Systems, LLC Disinfectant Spray - COVID -19 Reported to CC 6/8/2020 $ 3,100 05/22/2020 Dr. Detail P.H,D Sanitize Interiors of Police Vehicles April 2020 Reported to CC 6/8/2020 $ 354 05/22/2020 Language Network, Inc. Chinese Translation COVID-19 Update 5/4/20 Reported to CC 6/8/2020 $ 170 05/22/2020 Language Network, Inc. Chinese Translation COVID-19 Update 4/30/20 Reported to CC 6/8/2020 $ 318 05/22/2020 Life-Assist Inc Latex Gloves Reported to CC 6/8/2020 $ 68 05/22/2020 SCW Impact LLC SMS Text 4/16/20-5/15/20 Reported to CC 6/8/2020 $ 69 05/28/2020 U.S. Bank Home Depot- EOC Surge Protectors - COVID-19 Reported to CC 6/8/2020 $ 825 05/28/2020 U.S. Bank Condor Elite - Washable Uniform - PD Reported to CC 6/8/2020 $ 16 05/28/2020 U.S. Bank Costco- COVID 19- Supplies Reported to CC 6/8/2020 $ 80 05/28/2020 U.S. Bank Smart n Final- Bleach & Spray Bottle - COVID -19 Reported to CC 6/8/2020 $ 498 05/28/2020 U.S. Bank Home Depot- RA791 Decon Supplies - COVID 19 Reported to CC 6/8/2020 $ 319 05/28/2020 U.S. Bank Home Depot- Cleaning Supplies -COVID-19 Reported to CC 6/8/2020 $ 13 05/28/2020 U.S. Bank Ralphs- Laundry Detergent-Wash Solid Uniforms-COVID19 Reported to CC 6/8/2020 $ 47 05/28/2020 U.S. Bank Trader Joes - Groceries for Seniors-COVID 19 Reported to CC 6/8/2020 $ 104 05/28/2020 U.S. Bank Amazon-Spray Bottles for Disinfectant Spray- COVID 19 Reported to CC 6/8/2020 $ 76 05/28/2020 U.S. Bank Ralphs - Groceries for Seniors-COVID19 Reported to CC 6/8/2020 $ 415 05/28/2020 U.S. Bank Home Depot- Build Parts for Disinfectant Sprayer - COVID 19 Reported to CC 6/8/2020 $ 986 05/28/2020 U.S. Bank Curvy Sense - Cloth Mask (200) -COVID 19 Reported to CC 6/8/2020 $ 23 05/28/2020 U.S. Bank Ralphs- Bleach- COVID 19 Reported to CC 6/8/2020 $ 3,841 05/28/2020 U.S. Bank Condor Elite - Washable Uniforms - PD Reported to CC 6/8/2020 $ 890 05/28/2020 U.S. Bank Amazon- Infrared Forehead Thermometer- COVID-19 Reported to CC 6/8/2020 $ 8 05/28/2020 U.S. Bank Ralphs- Soap -COVID 19 Reported to CC 6/8/2020 $ 493 05/28/2020 U.S. Bank Curvy Sense - Cloth Mask9 (100) COVID 19 Reported to CC 6/8/2020 $ 18 05/28/2020 U.S. Bank Home Depot- D7 Sprayer - COVID 19 Reported to CC 6/8/2020 $ 126 05/28/2020 U.S. Bank Costco- Soap & Hand Lotion- COVID-19 Reported to CC 6/8/2020 $ 26 05/28/2020 U.S. Bank Ralphs- Groceries for Seniors-COVID 19 Reported to CC 6/8/2020 $ 150 05/28/2020 U.S. Bank Zoom- Telecommunication Software P&B Dept Reported to CC 6/8/2020 $ 150 05/28/2020 U.S. Bank Zoom- Telecommunications Software - Rec Dept Reported to CC 6/8/2020 $ 127 05/28/2020 U.S. Bank Zoom- Telecommunication Software -FD Reported to CC 6/8/2020 $ 438 05/28/2020 U.S. Bank Amazon- Aluminum Multi Port Adapters - COVID-19 Reported to CC 6/8/2020 $ 150 05/28/2020 U.S. Bank Zoom- Meeting Software - PD Reported to CC 6/8/2020 $ 209 05/28/2020 U.S. Bank Amazon- EMeet Conference Speaker -CM Reported to CC 6/8/2020 $ 501 06/05/20 Life-Assist Inc Parallax Eyewear Reported to CC 7/8/20 $ 306 06/05/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/14/20 Reported to CC 7/8/20 $ 1,675 06/05/20 Life-Assist Inc Latex Gloves Reported to CC 7/8/20 $ 835 06/05/20 Decon7 Systems, LLC Disinfectant Spray - COVID -19 Reported to CC 7/8/20 $ 126 06/05/20 Extreme Safety, Inc. Hydrogen Peroxide Reported to CC 7/8/20 $ 335 06/05/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/7/20 Reported to CC 7/8/20 $ 1,132 06/05/20 Life-Assist Inc Latex Gloves & Disinfectant Wipes Reported to CC 7/8/20 $ 170 06/05/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/15/20 Reported to CC 7/8/20 $ 383 06/05/20 Life-Assist Inc Parallax Eyewear Reported to CC 7/8/20 $ 94 06/05/20 Life-Assist Inc Goggle Eyewear Reported to CC 7/8/20 $ 170 06/19/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/29/20 Reported to CC 7/8/20 $ 323 06/19/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/27/20 Reported to CC 7/8/20 $ 175 06/19/20 Dynamic Building Maintenance Additional Cleaning & Sanitize Police Dispatch May 2020 Reported to CC 7/8/20 $ 355 06/19/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/21/20 Reported to CC 7/8/20 $ 170 06/19/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/28/20 Reported to CC 7/8/20 $ 494 06/05/20 IntelesysOne City Council Meeting AV Setup 5/13/20 Reported to CC 7/8/20 $ 494 06/19/20 IntelesysOne City Council Meeting AV Setup 5/29/20 Reported to CC 7/8/20 $ 494 06/19/20 IntelesysOne City Council Meeting AV Setup 6/5/20 Reported to CC 7/8/20 $ 22 06/30/20 U.S. Bank Home Depot- D7 Sprayer Supplies Reported to CC 9/9/20 $ 10 06/30/20 U.S. Bank Smart n Final - Plastic Bags for D7 Sprayer Reported to CC 9/9/20 $ (174) 06/30/20 U.S. Bank Home Depot- Credit Reported to CC 9/9/20
COVID-19 Expenses ATTACHMENT 1
Costs Date Vendor Description Expense Type
$ 47 06/30/20 U.S. Bank Home Depot- D7 Sprayer Parts Reported to CC 9/9/20 $ (50) 06/30/20 U.S. Bank Harbor Freight- Credit-Diesel Pump Reported to CC 9/9/20 $ 106 06/30/20 U.S. Bank Amazon- Infrared Digital Thermometer Reported to CC 9/9/20 $ 45 06/30/20 U.S. Bank Ralphs-Senior Groceries Deliver Reported to CC 9/9/20 $ 534 06/30/20 U.S. Bank Amazon- Portable Speaker for Holding Meeting-CM Reported to CC 9/9/20 $ 106 06/30/20 U.S. Bank Amazon- Infrared Digital Thermometer Reported to CC 9/9/20 $ 76 06/30/20 U.S. Bank Ralphs-Senior Groceries Deliver Reported to CC 9/9/20 $ 14 06/30/20 U.S. Bank Amazon- Audio Cable for City Council Meeting Reported to CC 9/9/20 $ 521 06/30/20 U.S. Bank Home Depot- D7 Sprayer Parts Reported to CC 9/9/20 $ 246 06/30/20 U.S. Bank Grainger- D7 Sprayer Supplies Reported to CC 9/9/20 $ (50) 06/30/20 U.S. Bank Harbor Freight- Credit Diesel Barrel Pump Reported to CC 9/9/20 $ 220 06/30/20 U.S. Bank Home Depot- Compressor & Goggles Reported to CC 9/9/20 $ (250) 06/30/20 U.S. Bank Amazon- Credit Reported to CC 9/9/20 $ 7 06/30/20 U.S. Bank Target- D7 Sprayer Supplies Reported to CC 9/9/20 $ 205 06/30/20 U.S. Bank Harbor Freight- 4 Diesel Barrel Pumps Reported to CC 9/9/20 $ (33) 06/30/20 U.S. Bank Harbor Freight- Credit D7 Sprayer Reported to CC 9/9/20 $ 931 06/30/20 U.S. Bank Curvy Sense - 200 Face Masks for Seniors Reported to CC 9/9/20 $ 47 06/30/20 U.S. Bank Ralphs-Senior Groceries Deliver Reported to CC 9/9/20 $ 108 06/30/20 U.S. Bank Grainger - D7 Sprayer Parts Reported to CC 9/9/20 $ 62 06/30/20 U.S. Bank Walgreens- Senior Groceries Deliver Reported to CC 9/9/20 $ 8 06/30/20 U.S. Bank Smart n Final - Measuring Cups & Spoon for D7 Sprayer Reported to CC 9/9/20 $ 1,874 06/30/20 U.S. Bank Sky Blueprint & Supplies- Signs Reported to CC 9/9/20 $ 129 06/30/20 U.S. Bank Grainger - D7 Sprayer Supplies Reported to CC 9/9/20 $ 12 06/30/20 U.S. Bank Amazon- Audio Cable for City Council Meeting Reported to CC 9/9/20 $ 28 06/30/20 U.S. Bank Ganahl- D7 Sprayer Parts Reported to CC 9/9/20 $ 83 06/30/20 U.S. Bank Walgreens- Senior Groceries Deliver Reported to CC 9/9/20 $ 170 06/30/20 U.S. Bank Home Depot- D7 Sprayer Supplies Reported to CC 9/9/20 $ 48 06/30/20 U.S. Bank Harbor Freight- D7 Sprayer Reported to CC 9/9/20 $ 15 06/30/20 U.S. Bank Smart n Final - D7 Sprayer Supplies Reported to CC 9/9/20 $ 26 06/30/20 U.S. Bank Amazon- Audio Cable for City Council Meeting Reported to CC 9/9/20 $ 60 06/30/20 AT&T Mobility Mobile Hotspots Service May 2020 (Uniform) Reported to CC 9/9/20 $ 70 06/30/20 AT&T Mobility Mobile Hotspots Service May 2020 (Non- Uniform) Reported to CC 9/9/20 $ 60 06/30/20 AT&T Mobility Mobile Hotspots Service June 2020 (Uniform) Reported to CC 9/9/20 $ 70 06/30/20 AT&T Mobility Mobile Hotspots Service June 2020 (Non- Uniform) Reported to CC 9/9/20 $ 125 06/30/20 City Employee COVID-19 Test Reimbursement Reported to CC 9/9/20 $ 170 06/30/20 Language Network, Inc. Chinese Translation-COVID-19 Updates Reported to CC 9/9/20 $ 170 06/30/20 Language Network, Inc. Chinese Translation-COVID-19 Updates Reported to CC 9/9/20 $ 135 06/30/20 Language Network, Inc. Chinese Translation-COVID-19 Updates Reported to CC 9/9/20 $ 175 06/30/20 Language Network, Inc. Chinese Translation - COVID -19 Update Reported to CC 9/9/20 $ 170 06/30/20 Language Network, Inc. Chinese Translation - COVID -19 Update 6/30/20 Reported to CC 9/9/20 $ 59 06/30/20 SCW Impact LLC COVID - 19 (7,340 Texts Sent & Received) 5/16-6/15/20 Reported to CC 9/9/20 $ 88 06/30/20 U.S. Bank Practicon-Disposable Keyboard Sleeves Reported to CC 9/9/20 $ 29 06/30/20 U.S. Bank Ralphs- Groceries for Senior Reported to CC 9/9/20 $ 57 06/30/20 U.S. Bank Amazon- Hand Sanitizer- Various Locations Reported to CC 9/9/20 $ 210 06/30/20 U.S. Bank Amazon- 4 Outdoor Umbrellas in Front of City Hall - Line Reported to CC 9/9/20 $ 471 06/30/20 U.S. Bank Sky Blue Prints- City Hall Floor Decal for COVID 19 Reported to CC 9/9/20 $ 30 06/30/20 U.S. Bank Ralph- Groceries for Seniors Reported to CC 9/9/20 $ 74 06/30/20 U.S. Bank Amazon- Hand Sanitizer Dispenser - Various Locations Reported to CC 9/9/20 $ 41 06/30/20 U.S. Bank Ralph-- Groceries for Senior Reported to CC 9/9/20 $ 112 06/30/20 U.S. Bank Amazon- Hand Sanitizer- Various Locations Reported to CC 9/9/20 $ 87 06/30/20 U.S. Bank Ace Hardware- Parts for Covid 19 D7 Sprayer Reported to CC 9/9/20 $ 468 06/30/20 U.S. Bank Amazon- Sneeze Guard- Library Reported to CC 9/9/20 $ 42 06/30/20 U.S. Bank Amazon- Face Shields- Library Reported to CC 9/9/20 $ 759 06/30/20 U.S. Bank Shop Pop Displays- Counter Barrier Shields- City Office Reported to CC 9/9/20 $ 254 06/30/20 U.S. Bank Galls- 10 Spit Shields Reported to CC 9/9/20
COVID-19 Expenses ATTACHMENT 1
Costs Date Vendor Description Expense Type
$ 49 06/30/20 U.S. Bank Amazon- Hand Sanitizer - Various Locations Reported to CC 9/9/20 $ 36 06/30/20 U.S. Bank Ralphs-Groceries for Senior Reported to CC 9/9/20 $ 32 06/30/20 U.S. Bank Amazon -Face Mask-Library Reported to CC 9/9/20 $ 580 06/30/20 U.S. Bank Amazon- 2 Hand Sanitizer Dispenser Stand - Various Locations Reported to CC 9/9/20 $ 1,699 06/30/20 U.S. Bank Shop Display -8 Ceiling Hanging Sneeze Guard Shield - City Hall Reported to CC 9/9/20 $ 28 06/30/20 U.S. Bank Target- Groceries for Senior Reported to CC 9/9/20 $ 208 06/30/20 U.S. Bank Amazon- Hand Sanitizer Dispenser Floor Stand Various Locations Reported to CC 9/9/20 $ 436 06/30/20 U.S. Bank Amazon- 2 Hand Sanitizer Dispenser - Various Locations Reported to CC 9/9/20 $ 542 06/30/20 Vital Medical Service, LLC Medical Clearance - Pre Booking - COVID -19 Reported to CC 9/9/20 $ 494 06/30/20 IntelesysOne IT Set Up Council Meeting -6/10/20 Reported to CC 9/9/20 $ 494 06/30/20 IntelesysOne City Council Meeting Set-Up 6/26/20 - COVID -19 Reported to CC 9/9/20 $ 127 06/30/20 U.S. Bank Zoom- Communication Software-I.McDermott Reported to CC 9/9/20 $ 170 7/15/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 7/2/20 Reported to CC 9/9/20 $ 494 7/15/2020 IntelesysOne City Council Meeting Set-Up 7/8/20 - COVID -19 Reported to CC 9/9/20 $ 195 7/31/2020 City Employee Reimbursement-COVID Test Reported to CC 9/9/20 $ (26) 4/2/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (76) 4/20/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (192) 5/7/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (76) 5/18/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (36) 6/1/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (29) 6/17/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (69) 6/3/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (30) 6/24/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ 4,365 6/30/2020 Traffic Management Inc. Street Community Message Board Rentals Reported to CC 10/14/20 $ 694 6/30/2020 Decon7 Systems, LLC Disinfectant Spray - COVID -19 Reported to CC 10/14/20 $ 227 6/30/2020 Language Network, INC Chinese Translation - COVID -19 Update 6-25-20 Reported to CC 10/14/20 $ 175 6/30/2020 Dynamic Building Maintenance Sanitization Police Dispatch June 2020 Reported to CC 10/14/20 $ 333 6/30/2020 Language Network, INC Chinese Translation - COVID -19 Update 6-19-20 Reported to CC 10/14/20 $ 88 6/30/2020 U.S. Bank Amazon- Hand Sanitizer Reported to CC 10/14/20 $ 38 6/30/2020 U.S. Bank Ralphs-Groceries-Senior Reported to CC 10/14/20 $ 786 6/30/2020 U.S. Bank Curvy Sense - 200 Cloth Mask for Resident/Employees Reported to CC 10/14/20 $ 393 6/30/2020 U.S. Bank Curvy Sense -100 Cloth Mask for Resident/Employees Reported to CC 10/14/20 $ 8,929 5/22/2020 Richards Watson & Gershon Legal Services-March 2020 Reported to CC 10/14/20 $ 3,817 6/30/2020 Richards Watson & Gershon Legal Services-April 2020 Reported to CC 10/14/20 $ 950 6/30/2020 Richards Watson & Gershon Legal Services-May 2020 Reported to CC 10/14/20 $ 150 6/30/2020 Richards Watson & Gershon Legal Services-June 2020 Reported to CC 10/14/20 $ 125 9/25/2020 Richards Watson & Gershon Legal Services-July 2020 Reported to CC 10/14/20 $ 3,911 8/14/2020 IntelesysOne San Marino Center Wireless Internet Upgrade Reported to CC 10/14/20 $ (257) 7/14/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ (62) 7/16/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ 170 8/14/2020 Language Network, Inc. Chinese Translation - COVID -19 Update Business Closures Reported to CC 10/14/20 $ 43 8/14/2020 SCW Impact LLC COVID - 19 Text Service 6/16-7/15/20 Reported to CC 10/14/20 $ 170 8/14/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 7/9/20 Reported to CC 10/14/20 $ 242 8/14/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 7/16/20 Reported to CC 10/14/20 $ 170 8/14/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 7/23/20 Reported to CC 10/14/20 $ 471 8/14/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 7/27/20 Reported to CC 10/14/20 $ 175 8/14/2020 Dynamic Building Maintenance Sanitization Police Dispatch July 2020 Reported to CC 10/14/20 $ 595 8/14/2020 Life-Assist Inc COVID - 19 Supplies Reported to CC 10/14/20 $ 91 8/14/2020 Office Depot Disinfecting Wipes Reported to CC 10/14/20 $ 161 8/14/2020 U.S. Bank Amazon- Hand Sanitizer Reported to CC 10/14/20 $ 38 8/14/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 10/14/20 $ 153 8/14/2020 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 10/14/20 $ 66 8/14/2020 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 10/14/20 $ 49 8/14/2020 U.S. Bank Grainger-Respirator Filters Reported to CC 10/14/20 $ 1,504 8/14/2020 U.S. Bank Sky Blueprint-COVID Signage-Lacy Park Reported to CC 10/14/20
COVID-19 Expenses ATTACHMENT 1
Costs Date Vendor Description Expense Type
$ 62 8/14/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 10/14/20 $ 511 8/14/2020 U.S. Bank Grainger-Full Face Respirator Reported to CC 10/14/20 $ 125 8/14/2020 U.S. Bank Amazon-Thermometers-Recreation Department Reported to CC 10/14/20 $ 82 8/14/2020 U.S. Bank Amazon- Hand Sanitizer Reported to CC 10/14/20 $ 201 8/14/2020 U.S. Bank Amazon- 5 Hand Sanitizer Dispensers Reported to CC 10/14/20 $ 2,380 8/14/2020 U.S. Bank Andy Gump-Handwashing Stations-Camp Lacy Reported to CC 10/14/20 $ (53) 8/10/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ 30 8/28/2020 IntelesysOne San Marino Center Wireless Internet Upgrade Reported to CC 10/14/20 $ 887 8/28/2020 Life-Assist Inc Face Masks Reported to CC 10/14/20 $ 170 8/28/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 8/6/20 Reported to CC 10/14/20 $ 60 8/28/2020 AT&T Mobility Mobile Hotspots Service July 2020 (Uniform) Reported to CC 10/14/20 $ 70 8/28/2020 AT&T Mobility Mobile Hotspots Service July 2020 (Non- Uniform) Reported to CC 10/14/20 $ 291 8/28/2020 Life-Assist Inc Isolation Gowns Reported to CC 10/14/20 $ (164) 8/19/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ 17,113 8/31/2020 EDD 2nd Quarter 2020 Unemployment Payment due to COVID-19 Reported to CC 10/14/20 $ 52 9/11/2020 SCW Impact LLC COVID - 19 Text Service 7/16-8/15/20 Reported to CC 10/14/20 $ 960 9/11/2020 Dr. Detail P.H,D Sanitize Interiors of Police Vehicles May 2020 Reported to CC 10/14/20 $ 175 9/11/2020 Dynamic Building Maintenance Sanitization Police Dispatch August 2020 Reported to CC 10/14/20 $ 170 9/11/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 8/27/20 Reported to CC 10/14/20 $ 2,675 9/11/2020 Dr. Detail P.H,D Sanitize Interiors of Police Vehicles May 2020 Reported to CC 10/14/20 $ 170 9/11/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 8/13/20 Reported to CC 10/14/20 $ (28) 9/8/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ 70 9/25/2020 AT&T Mobility Mobile Hotspots Service August 2020 (Non- Uniform) Reported to CC 10/14/20 $ 13 9/25/2020 Petty Cash Petty Cash Reimbursement-COVID Preschool Supplies Reported to CC 10/14/20 $ 253 9/25/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 9/10/20 Reported to CC 10/14/20 $ 46 9/25/2020 SCW Impact LLC COVID - 19 Text Service 8/16-9/15/20 Reported to CC 10/14/20 $ 37 9/25/2020 Petty Cash Petty Cash Reimbursement-Senior Shopping Mileage Reported to CC 10/14/20 $ 270 9/25/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 9/3/20 Reported to CC 10/14/20 $ 60 9/25/2020 AT&T Mobility Mobile Hotspots Service August 2020 (Uniform) Reported to CC 10/14/20 $ 70 9/25/2020 Office Depot Gloves & Hand Sanitizer-Preschool Reported to CC 10/14/20 $ (48) 9/16/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ (145) 9/21/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ 125 10/23/2020 Richards Watson & Gershon Legal Services-August 2020 Reported to CC 11/18/20 $ 40 9/30/2020 U.S. Bank Zoom- Communication Software-City Manager's Office Reported to CC 11/18/20 $ 413 9/30/2020 U.S. Bank SkyBlue Print-COVID-19 Signage for Lacy Park Reported to CC 11/18/20 $ 83 9/30/2020 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 11/18/20 $ 53 9/30/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 289 9/30/2020 U.S. Bank Amazon-Tables, Chairs & Umbrella for Outdoor Break Area Reported to CC 11/18/20 $ 267 9/30/2020 U.S. Bank Amazon-Tables, Chairs & Umbrella for Outdoor Break Area Reported to CC 11/18/20 $ 712 9/30/2020 U.S. Bank Amazon-Projector for City Council Meetings Reported to CC 11/18/20 $ 99 9/30/2020 U.S. Bank SkyBlue Print-COVID-19 Signage for Lacy Park Reported to CC 11/18/20 $ 920 9/30/2020 U.S. Bank Amazon-Tables, Chairs & Umbrella for Outdoor Break Area Reported to CC 11/18/20 $ 22 9/30/2020 U.S. Bank Vons- Senior Groceries Delivery Reported to CC 11/18/20 $ 30 9/30/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 218 9/30/2020 U.S. Bank SkyBlue Print-COVID-19 Signage for City Hall Reported to CC 11/18/20 $ 50 9/30/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 30 9/30/2020 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 11/18/20 $ 277 9/30/2020 U.S. Bank Amazon-Tables, Chairs & Umbrella for Outdoor Break Area Reported to CC 11/18/20 $ (54) 9/28/2020 Refund Senior Groceries Delivery Reported to CC 11/18/20 $ 70 9/30/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 205 10/9/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 9/24/20 Reported to CC 11/18/20 $ 170 10/9/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 9/17/20 Reported to CC 11/18/20 $ 175 10/9/2020 Dynamic Building Maintenance Sanitization Police Dispatch September 2020 Reported to CC 11/18/20 $ 60 10/23/2020 AT&T Mobility Mobile Hotspots Service September 2020 (Uniform) Reported to CC 11/18/20 $ 170 10/23/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 10/1/20 Reported to CC 11/18/20