Agenda packet — San Marino City Council, November 9, 2022 (part 1 of 2)

CITY OF SAN MARINO
CITY COUNCIL AGENDA
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
Mario Rueda, Acting City Manager
www.cityofsanmarino.org
(626) 3000700 Phone
(626) 3000709 Fax
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, NOVEMBER 09, 2022 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 3000705 prior to the meeting for assistance.

PURSUANT TO ASSEMBLY BILL 361 (AB 361)
Members of the City Council may teleconference into the meeting without noticing each teleconference location from which a member will be participating in a public meeting.

CORONAVIRUS DISEASE (COVID19) ADVISORY
To protect both staff, our constituents, and elected officials, it is recommended that members of the public wear a mask indoors, per the State and County Health Department’s current Health Officer Orders. Given the seriousness of COVID19, you are encouraged provide input electronically if you do not feel comfortable attending in person.

How to view or listen to the meeting from home:

1. Via Computer for Video Streaming:

Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270

2. Via Phone for Audio Only:

Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
PAGE 1 of 344
members of the public wear a mask indoors, per the State and County Health Departments current Health Officer Orders. Given the seriousness of COVID19, you are encouraged provide input electronically if you do not feel comfortable attending in person.

How to view or listen to the meeting from home:

1. Via Computer for Video Streaming:

Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270

2. Via Phone for Audio Only:

Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
How to offer public comment from home:

1. Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment.

Lengthy public comment may be summarized in the interest of time. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.

2. Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the inperson comments.

CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.

MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.

PAGE 2 of 344
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.

NEW BUSINESS

1. ADOPTION OF RESOLUTION NO. R2244 APPROVING AN
AMENDMENT TO THE CALPERS CONTRACT AND INTRODUCTION OF
ORDINANCE NO. O221398 (FIRST READING) AUTHORIZING AN
AMENDMENT TO THE CALPERS CONTRACT FOR PEPRA FIRE

MEMBERS
Recommendation: Staff recommends that the City Council (1) adopt Resolution No.

R2244 Approving an Amendment to the CalPERS Contract; and (2) waive full reading and introduce for first reading by title only, Ordinance No. O221398, an Ordinance of the City Council of the City of San Marino, California Authorizing an Amendment to the Contract Between the City Council of San Marino and the Board of Administration of the California Public Employees’ Retirement System.

2. ADOPTION OF RESOLUTION NO. R2246 AMENDING THE
UNREPRESENTED EMPLOYEES SALARY AND BENEFITS SCHEDULE
FOR THE PERIOD COVERING JULY 1, 2022 THROUGH JUNE 30, 2024 PERTAINING TO FIRE CHIEF AND FIRE DIVISION CHIEF

CLASSIFICATIONS
Recommendation: Staff recommends that the City Council (1) adopt Resolution No.

R2246 amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2022 through June 30, 2024 pertaining to Fire Chief and Fire Division Chief Classifications; and (2) approve additional appropriations in the amount of $39,502 in FY 20222023 to be spread over the affected fulltime personnel budget line item as shown in the respective budget.

3. RECOMMENDATION FOR THE CITY COUNCIL TO CONCUR ON THE CITY MANAGER’S HIRING SELECTION FOR SAN MARINO PARKS &
PUBLIC WORKS DIRECTOR/CITY ENGINEER
Recommendation: Staff recommends the City Council concur with the Acting City Manager on the hiring of Amber Shah as Parks & Public Works Director/City Engineer for the City of San Marino.

4. APPROVAL OF ORDINANCE NO. O221399 (FIRST READING)
REGARDING THE CROWELL PUBLIC LIBRARY’S CODE OF CONDUCT
Recommendation: Staff recommends the Council waive full reading and introduce for first reading by title only Ordinance No. O221399, an Ordinance of the City Council of the City of San Marino Adding Article 19 to Chapter XIV “Library Code of Conduct” of the San Marino Municipal Code Establishing a Library Code of Conduct at the Crowell Public Library.

5. RECEIVE AND FILE FINANCIAL REPORT FOR FOURTH QUARTER (APRIL 2022 THROUGH JUNE 2022)
Recommendation: Staff recommends Council receive and file the financial report PAGE 3 of 344

5. RECEIVE AND FILE FINANCIAL REPORT FOR FOURTH QUARTER (APRIL 2022 THROUGH JUNE 2022)
Recommendation: Staff recommends Council receive and file the financial report reflecting the City’s revenues and expenditures as of June 30, 2022.

CONSENT CALENDAR

6. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
OCTOBER 2022
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of October 2022.

7. CASH AND INVESTMENT REPORT FOR THE MONTH OF SEPTEMBER 2022
Recommendation: Staff recommends the Council receive and file the Cash and Investment Report for the Month of September 2022.

8. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the minutes of the special meeting of October 5, 2022, the regular meeting of October 12, 2022, the regular adjourned meeting of October 28, 2022, and the special meeting of October 28, 2022.

9. ADOPTION OF RESOLUTION NO. R2239 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361
Recommendation: Staff recommends the Council adopt Resolution No. R2245 reauthorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.

10. UPDATE ON CITY RESPONSE TO THE COVID19 PANDEMIC
Recommendation: Staff recommends the Council receive and file the November 9, 2022 report on the City’s response to the COVID19 Pandemic.

11. APPROVAL OF CROWELL PUBLIC LIBRARY CLOSURE CALENDAR FOR 2023
Recommendation: Staff recommends the Council approve the Crowell Public Library closure calendar for 2023.

12. APPROVAL OF AGREEMENT AMENDMENT NO. 1 WITH HINDERLITER DE LLAMAS AND ASSOCIATES TO PROVIDE BUSINESS LICENSE
SOFTWARE SERVICES THROUGH NOVEMBER 11, 2024
Recommendation: Staff recommends the Council approve Amendment No. 1 with HdL, which will extend the agreement for a term to expire on November 11, 2024 for their continued business license software services, and authorize the City Manager to PAGE 4 of 344
Recommendation: Staff recommends the Council approve the Crowell Public Library closure calendar for 2023.

13. APPROVAL OF CITY SIGNAGE AND BUILDINGS FOR A
DOCUMENTARY FILM PERMIT
Recommendation: Staff recommends the Council approve the use of references, shots, or film footage of exteriors of City landmarks, City seal, location identifiers/street signage, City entrance markers, Cityowned vehicles, and buildings for the Sprite Halo LLC “Blood Money” film permit.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

PUBLIC COMMENTS
FUTURE AGENDA ITEMS

ADJOURNMENT
Dated: November 4, 2022 CHRISTINA BAKER
Posted: November 4, 2022 CITY CLERK
PAGE 5 of 344
City Manager’s Report and
Operational Dashboard
November 9, 2022 Recap
0 0 0
1 0 0
1 0 0 0 0 0
1 0 0
Jul Aug Sept Oct 0 Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Return of Spontaneous
Circulation
FY 21-22 FY 22-23
0 0
2 1
0 1 2
0 1
0 0 0
3 4
1 1
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Cardiac Arrests
FY 21-22 FY 22-23
74 60
66 75
55 89
86 75
67 64 62
78 90 81
108
83 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Out-of-City Incidents
FY 21-22 FY 22-23
79 79
72 80
85 119
94 69 75
87 92
75 94
97 92 93
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
In-City Incidents
FY 21-22 FY 22-23
FIRE
FY 21-22
Total: 940
FY 22-23 :
376
FY 21-22
Total: 733
FY 22-23:
362
FY 21-22
Total: 14
FY 22-23:
9 FY 22-23:
1 FY 21-22
Total: 1
0:06:46
0:05:38
0:05:41
0:05:37 0:05:56 0:06:05 0:06:19
0:06:38 0:06:40 0:06:14
0:05:51
0:06:17 0:06:08 0:05:04
0:06:06
0:08:23
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: Overall Response
FY 21-22 FY 22-23
0:01:05
0:01:05
0:00:54
0:01:16
0:01:11
0:01:02
0:00:53
0:01:15
0:00:55
0:01:18
0:01:08
0:01:19
0:01:11
0:01:46 0:01:37 0:01:31
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Perentile Response Time: Fire Turnout
FY 21-22 FY 22-23
0:00:52 0:00:48
0:01:02
0:00:52 0:00:57
0:01:15 0:01:08 0:01:18
0:01:12
0:01:10 0:01:05 0:01:08
0:00:49 0:00:48 0:00:52 0:00:55
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: EMS Turnout
FY 21-22 FY 22-23
FIRE
FY 21-22
Avg: 0:01:25
FY 22-23 Avg:
0:00:51 FY 21-22
Avg: 0:01:40
FY 22-23 Avg:
0:01:31
FY 21-22
Avg: 0:06:02
FY 22-23 Avg:
0:06:25
0 3
1 1
0 0
0 0
2 2
0 2 2
2 2
4 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Community Engagement Events
FY 21-22 FY 22-23
12 18
28 16
19 18 16
11 8
20 19 19
15 18
18 22
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Part 1 Crimes*
FY 21-22 FY 22-23
POLICE
*Part 1 Crimes include homicide, rape, robbery, aggravated assault, burglary, larceny, auto theft, and arson
October 2022 FY to Date
Speed (4) Speed (11)
Failure to stop at a red (0) Failure to stop at a red (2) Failure to yield (0) Failure to yield (3)
Unsafe passing (2) Unsafe passing (5)
Top Causes of Collisions
FY 21-22 Total:
204
FY 22-23:
73 FY 21-22 Total:
16 FY 22-23 :
6 5
6 1
2 5 5
2 2
4 3
7 4
7 2
1 0
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Businesses
FY 21-22 FY 22-23
13 7
12 10
3 2
6 3 2 3
1 3
8 18
2 11
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Tree Removal Permits Issued
FY 21-22 FY 22-23
93 88 91
77 52
70 76
82 74 67
102
94 92
73 72
57 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Building Permits Issued
FY 21-22 FY 22-23

COMMUNITY DEVELOPMENT
FY 22-23:
294
FY 21-22 Total:
966
FY 22-23:
10 FY 22-23:
39 FY 21-22 Total:
46 FY 21-22 Total:
65 71 75
78 88
68 41
38 69
49 67 64
74 69
62 63 65
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Open Code Enforcement Cases
FY 21-22 FY 22-23
2 5
4 4
1 3
4 3
5 5
3 6
5 5
6 8
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Applications Submitted
FY 21-22 FY 22-23
4 1 1
2 3
2 3
1 4
1 4
0 2
0 5
0 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Permits Issued
FY 21-22 FY 22-23

COMMUNITY DEVELOPMENT
FY 22-23:
7 FY 21-22 Total:
26 FY 21-22 Total:
45 FY 21-22 Total:
65 FY 22-23:
24 FY 22-23:
65 1053
1000
958 927 928 928 1030 870
830 1130
985 927
1053
1078
915 916
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Circulation: Digital Catalog
FY 21-22 FY 22-23
13667 13913
13582 14406
12954 12826
14677 13387 15691 14826
13125
16402 15103 15417
10734
12954
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Circulation: In Person*
FY 21-22 FY 22-23
8048
1606 785
3856
644 412
509
533 1045
4745
764
2327
10654
2035
1412
3183
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Total Participants
FY 21-22 FY 22-23
40 20
58 27 28
17 29
17 36
61 32
146
109
19 46
50 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Programs Offered
FY 21-22 FY 22-23

COMMUNITY SERVICES
FY 22-23:
224
FY 21-22 Total:
511
FY 21-22 Total:
25,274
FY 21-22 Total:
169,456
FY 21-22 Total:
11,566
FY 22-23:
17,284
FY 22-23:
54,208
FY 22-23:
3,962
$5,277,926
$3,974,682
$2,004,400
$2,323,748
$1,662,169
$2,224,713
$1,711,798
$1,958,069
$1,815,968
$2,438,493
$1,793,115
$2,289,607
$6,092,921
$1,852,153
$2,511,689
$2,030,660
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Expenses
FY 21-22 FY 22-23
$343,813
$959,400
$792,531 $830,473 $1,180,975
$8,837,915
$3,990,941
$2,229,889
$994,811
$6,841,759
$4,137,175
$547,833
$1,629,687
$1,041,401
$720,913 $641,020
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Revenues
FY 21-22 FY 22-23

FINANCE
Note: October numbers are preliminary until books are officially closed next month.

FY 21-22 Total:
$31.7m
FY 22-23:
$4m
FY 21-22 Total:
$29.5m
FY 22-23:
$12.4m
$95,726
$173,033
$144,289
$191,509
$147,045
$112,783
$131,142
$118,226
$127,680
$175,900
$104,801
$312,638
$114,095
$100,341
$187,889
$116,027
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overtime Expenses
FY 21-22 FY 22-23
$3,346 $4,570
$9,848
$32,477
$8,057
$107,977
$21,356 $22,680
$31,062
$22,934
$8,539
$17,268
$12,524
$17,489
$29,365
$15,279
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
COVID-19 Expenses
FY 21-22 FY 22-23

FINANCE
Note: October numbers are preliminary until books are officially closed next month.

FY 21-22 Total:
$290,000 FY 21-22 Total:
$1.8m
FY 22-23:
$74,000
FY 22-23:
$518,000
$36,168,260 $35,388,265
$32,098,787
$30,384,198 $29,992,080
$36,414,654
$38,873,966
$39,427,777
$37,844,008
$42,640,801
$45,028,030
$43,845,441
$40,325,291
$39,295,610
$37,543,179
$37,117,908
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overall Cash Balance (In Bank)
FY 21-22 FY 22-23
$12,141,237
$11,098,528
$9,977,397
$8,266,637
$7,630,634
$14,185,998
$16,320,709
$16,819,605
$13,591,781
$17,966,866
$20,264,919
$18,455,094 $14,355,537 $13,041,243
$10,911,044
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
General Fund Balance
FY 21-22 FY 22-23

FINANCE
Note: October numbers are preliminary until books are officially closed next month. $12,141,237
$11,098,528
$9,977,397
$8,266,637
$7,630,634
$14,185,998
$16,320,709
$16,819,605
$13,591,781
$17,966,866
$20,264,919
$18,455,094 $14,355,537 $13,041,243
$11,127,709
$9,463,406
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
General Fund Balance
FY 21-22 FY 22-23
101
96 100
96 94
92 94
93 92 93
91 93
94 98
97 97
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Employees
(108 budgeted)
FY 21-22 FY 22-23
70 64
61 57 56 53 51 52 51 47 54
62 59
42 41
40 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Part-Time Employees
FY 21-22 FY 22-23

2.9%

7.7% 3.8%

7.7%

9.0% 8.8%

9.0% 9.0% 8.8%

9.0%

8.7% 8.7% 9.1% 9.0%

8.9%

8.9%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Position Vacancy Rate
FY 21-22 FY 22-23
58% 52% 48%
59% 59%
50% 50%
47% 50% 53% 57%
57%
67% 67%
57%
54%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Performance Appraisal Completion Rate
FY 21-22 FY 22-23

HUMAN RESOURCES
FY 22-23:
96 FY 21-22 AVG:
95 FY 21-22 AVG:
57 FY 21-22 AVG:

7.8%
FY 21-22 AVG:
53%
FY 22-23:
47 FY 22-23:

8.9% FY 22-23:
64%
37 40 40
38 45 44 48 47
41 43
52 52 54
52 53
56 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (Total Open)
FY 21-22 FY 22-23
1 5
1 2
9 1
12 5
0 1
8 4
3 4 3
7 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (New)
FY 21-22 FY 22-23
25 2
8 8
48 21
51 35
43 30
36 48
45 25 18 14
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Cumulative Workers' Comp Days Off
FY 21-22 FY 22-23

HUMAN RESOURCES
FY 21-22 AVG:
44 FY 22-23:
53 FY 21-22 Total:
49 FY 22-23:
10 FY 22-23:
88 FY 21-22 Total:
355 Due to time constraints
with posting this report,
October Workers’
Comp Numbers will be
posted in the December
report.
100% 100% 100% 100%
100%
100% 100%
100%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Customer Survey Rating of Good/Superior
FY 21-22 FY 22-23
7 6
0 0
1 1
1 0 0 0
1 1
0 1
0 0
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Customer Service Surveys Received
FY 21-22 FY 22-23
48%
83% 83%
89%
85% 85% 82% 83%
88%
90% 87% 86% 88% 84% 85% 92%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Service Requests Closed Within 5 Business Days
FY 21-22 FY 22-23
55 57
89 82
71 39
55 58
68 61
54 49
42 60
66 38
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Maintenance Service Requests Opened
FY 21-22 FY 22-23

PARKS & PUBLIC WORKS
FY 21-22 AVG:

FY 21-22 82%
Total: 738
FY 21-22 Total:
18 FY 21-22 AVG:
100%
FY 22-23:
206
FY 22-23:
88%
FY 22-23:
100%
FY 22-23:
1 4%
3%
2%
1%
6%
3%
6%
9%
3% 5% 4%
4% 4%
8%
5%
4%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Fleet Out of Service More Than 3 Business Days
FY 21-22 FY 22-23
4 4
2 2
3 2 2 2 2 2 2 2 2 2
3 3
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Capital Projects in Construction
FY 21-22 FY 22-23
2 2 2
3 3
3 5
4 5 5 5 5 5
3 2
2 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Capital Projects in Design
FY 21-22 FY 22-23

PARKS & PUBLIC WORKS
FY 21-22 AVG:

4.2% FY 22-23:

5.3%
2 0
27 1
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Proclamations and Certificates Prepared
FY 22-23
0 0
1 2
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Claims Received
FY 22-23
5 6
9 9
10 8
5 9 9
8 9
7 5
9 10
6 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Average Time to Respond to Public Record Requests
FY 21-22 FY 22-23
28 36
47 33 35
19 23 21
28 36
31 23
23 22
16 18
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Public Record Requests Received
FY 21-22 FY 22-23
CMO: CITY CLERK
FY 21-22 Total:
360 FY 22-23:
79 CMO: CITY CLERK
11 3
4 5
1 10
2 2
1 1
1 2
6 4
3 3
1 1
0 5 10 15 20 25 30
City Manager's Office
Finance
Human Resources
Community Development
Parks & Public Works
Fire
Police
Community Services
# of Agenda Items by Department (FY 22-23)
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
6,700 6,300
4,100
5,800 6,400
8,600
6,400
8,400
Facebook Instagram
Social Media Reach
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
2 1
2 0
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Special Event Permits Processed
FY 22-23
6 14
11 8
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Film Permits Processed
FY 22-23
CMO: COMMUNITY ENGAGEMENT
1158
1185 1190
1207
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Weekly Briefing Audience
FY 22-23
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Lizette Guerrero, Human Resources Director
DATE: November 9, 2022
SUBJECT: ADOPTION OF RESOLUTION NO. R-22-44 APPROVING AN

AMENDMENT TO THE CALPERS CONTRACT AND
INTRODUCTION OF ORDINANCE NO. O-22-1398 (FIRST

READING) AUTHORIZING AN AMENDMENT TO THE

CALPERS CONTRACT FOR PEPRA FIRE MEMBERS

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City of San Marino’s Fire Fighter’s Association (FFA) Memorandum of Understanding (MOU), previously adopted on January 31, 2020, expired on June 30, 2022. The City Council recently adopted the FFA MOU on September 30, 2022 (Attachment 1). This MOU contains provisions related to the compensation and working conditions for the employee association.

DISCUSSION
At the Council’s direction, the City and employee association engaged in the meet-and-confer process for several months and agreed to a contract modification for PEPRA Fire Members. The Public Employees’ Retirement Law permits the participation of public agencies and their employees in the Public Employees’ Retirement System by the execution of a contract, and sets forth the procedure by which said public agencies may elect to subject themselves and their employees to amendments to said Law.

Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
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One of the steps in the procedures to amend this contract is the adoption by the governing body of the public agency of a Resolution (Attachment 2) giving notice of its intention to approve an amendment to said contract (Attachment 3), which resolution contains a summary of the change proposed in the contract; and by Ordinance (Attachment 4) authorizing an amendment to the contract between the governing body of the public agency and the Board of Administration of the California Public Employees’ Retirement System.

The Statement of the proposed change is to provide Section 7522.25(d) (2.7% @ 57 Full formula) for all current second tier new local fire members prospectively and for those new local fire members hired on and after the effective date of this amendment to the contract. The change in Employer Normal Cost Rate is 2.28% (Attachment 6).

All provisions negotiated were pursuant to the City Council’s direction.

FISCAL IMPACT & PROCUREMENT REVIEW
The total cost for approving the proposed amendment for FY 2022-23 is $15,235. No additional budget appropriation is necessary at this time as the City Council approved the FFA MOU budget appropriation at the September 30, 2022 City Council Meeting.

Procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. R-22-44 and waive full reading and introduce for first reading Ordinance No. O-22-1398. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to (1) adopt Resolution No. R-22-44 Approving an Amendment to the CalPERS Contract; and (2) waive full reading and introduce for first reading by title only, Ordinance No. O-22-1398, an Ordinance of the City Council of the City of San Marino, California Authorizing an Amendment to the Contract Between the City Council of San Marino and the Board of Administration of the California Public Employees’ Retirement System.”
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ATTACHMENTS

1. Fire Fighters’ Association (FFA) Memorandum of Understanding (MOU)

2. Resolution No. R-22-44

3. Exhibit A – Amendment to Contract

4. Ordinance No. O-22-1398

5. Exhibit A – Amendment to Contract

6. Amendment Actuarial Valuation
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RESOLUTION NO. R-22-44

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA, TO APPROVE AN

AMENDMENT TO THE CONTRACT BETWEEN THE

BOARD OF ADMINISTRATION CALIFORNIA PUBLIC
EMPLOYEES’ RETIREMENT SYSTEM AND THE CITY

COUNCIL OF THE CITY OF SAN MARINO
WHEREAS, the Public Employees’ Retirement Law permits the participation of public agencies and their employees in the Public Employees’ Retirement System by the execution of a contract, and sets forth the procedure by which said public agencies may elect to subject themselves and their employees to amendments to said Law; and WHEREAS, one of the steps in the procedures to amend this contract is the adoption by the governing body of the public agency of a resolution giving notice of its intention to approve an amendment to said contract, which resolution shall contain a summary of the change proposed in said contract; and
WHEREAS, the following statement of the proposed change:

To provide Section 7522.25(d) (2.7% @ 57 Full formula) for all current second tier new local fire members prospectively and for those new local fire members hired on and after the effective date of this amendment to contract.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, DOES HEREBY RESOLVE that the governing body of the above agency does hereby give notice of intention to approve an amendment to the contract between said public agency and the Board of Administration of the Public Employees’ Retirement System, a copy of said amendment being attached hereto, as an “Exhibit A” and by this reference made a part hereof.

PASSED, APPROVED AND ADOPTED, at a Regular Meeting of the City Council of the City of San Marino, California, on this 9th day of November, 2022. _____________________________

SUSAN JAKUBOWSKI, MAYOR

CITY OF SAN MARINO
ATTEST:
_______________________________

CHRISTINA BAKER

CITY CLERK
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CITY OF SAN MARINO RESOLUTION NO. R-22-44

Page 2 of 2 ends

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Christina Baker, City Clerk of the City of the City of San Marino, California, hereby certify that Resolution No. R-22-44 was adopted by the City Council of the City of San Marino at a Special Meeting held on the 9th day of November, 2022, and that the same was adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________

CHRISTINA BAKER

CITY CLERK
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EXHIBIT A
California
Public Employees’ Retirement System

AMENDMENT TO CONTRACT
Between the
Board of Administration
California Public Employees’ Retirement System
and the
City Council
City of San Marino
The Board of Administration, California Public Employees' Retirement System, hereinafter referred to as Board, and the governing body of the above public agency, hereinafter referred to as Public Agency, having entered into a contract effective July 1, 1950, and witnessed May 24, 1950, and as amended effective July 1, 1954, July 1, 1959, December 1, 1972, January 1, 1976, October 1, 1984, January 16, 1986, September 16, 1993, June 10, 2000, April 14, 2001, July 15, 2006, May 31, 2010, July 1, 2012, November 18, 2012, October 6, 2013, and January 31, 2016, which provides for participation of Public Agency in said System, Board and Public Agency hereby agree as follows:

A. Paragraphs 1 through 19 are hereby stricken from said contract as executed effective January 31, 2016, and hereby replaced by the following paragraphs numbered 1 through 20 inclusive:

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1. All words and terms used herein which are defined in the Public Employees' Retirement Law shall have the meaning as defined therein unless otherwise specifically provided. "Normal retirement age” shall mean age 55 for classic local miscellaneous members entering membership in the miscellaneous classification on or prior to July 1, 2012, age 60 for classic local miscellaneous members entering membership for the first time in the miscellaneous classification after July 1, 2012, age 62 for new local miscellaneous members, age 50 for classic local fire members entering membership in the fire classification on or prior to July 15, 2006, and for those classic local police members entering membership in the police classification on or prior to November 18, 2012, age 55 for classic local fire members entering membership for the first time in the fire classification after July 15, 2006, and for those classic local police members entering membership for the first time in the police classification after November 18, 2012, and age 57 for new local safety members.

2. Public Agency shall participate in the Public Employees' Retirement System from and after July 1, 1950, making its employees as hereinafter provided, members of said System subject to all provisions of the Public Employees' Retirement Law except such as apply only on election of a contracting agency and are not provided for herein and to all amendments to said Law hereafter enacted except those, which by express provisions thereof, apply only on the election of a contracting agency.

3. Public Agency agrees to indemnify, defend and hold harmless the California Public Employees’ Retirement System (CalPERS) and its trustees, agents and employees, the CalPERS Board of Administration, and the California Public Employees’ Retirement Fund from any claims, demands, actions, losses, liabilities, damages, judgments, expenses and costs, including but not limited to interest, penalties and attorney fees that may arise as a result of any of the following:
(a) Public Agency’s election to provide retirement benefits, provisions or formulas under this Contract that are different than the retirement benefits, provisions or formulas provided under the Public Agency’s prior non-CalPERS retirement program.
(b) Any dispute, disagreement, claim, or proceeding (including without limitation arbitration, administrative hearing, or litigation) between Public Agency and its employees (or their representatives) which relates to Public Agency’s election to amend this Contract to provide retirement benefits, provisions or formulas that are different than such employees’ existing retirement benefits, provisions or formulas.

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(c) Public Agency’s agreement with a third party other than CalPERS to provide retirement benefits, provisions, or formulas that are different than the retirement benefits, provisions or formulas provided under this Contract and provided for under the California Public Employees’ Retirement Law.

4. Employees of Public Agency in the following classes shall become members of said Retirement System except such in each such class as are excluded by law or this agreement:
a. Local Fire Fighters (herein referred to as local safety members); b. Local Police Officers (herein referred to as local safety members); c. Employees other than local safety members (herein referred to as local miscellaneous members).

5. In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System:

NO ADDITIONAL EXCLUSIONS

6. The percentage of final compensation to be provided for each year of credited prior and current service as a classic local miscellaneous member entering membership in the miscellaneous classification on or prior to July 1, 2012, shall be determined in accordance with Section 21354 of said Retirement Law (2% at age 55 Full).

7. The percentage of final compensation to be provided for each year of credited current service as a classic local miscellaneous member entering membership for the first time in the miscellaneous classification after July 1, 2012, shall be determined in accordance with Section 21353 of said Retirement Law (2% at age 60 Full).

8. The percentage of final compensation to be provided for each year of credited prior and current service as a new local miscellaneous member shall be determined in accordance with Section 7522.20 of said Retirement Law (2% at age 62 Full).

9. The percentage of final compensation to be provided for each year of credited prior and current service as a classic local fire member entering membership in the fire classification on or prior to July 15, 2006, and for those classic local police members entering membership in the police classification on or prior to November 18, 2012, shall be determined in accordance with Section 21362.2 of said Retirement Law (3% at age 50 Full).

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10. The percentage of final compensation to be provided for each year of credited current service as a classic local fire member entering membership for the first time in the fire classification after July 15, 2006, shall be determined in accordance with Section 21363.1 of said Retirement Law (3% at age 55 Full).

11. The percentage of final compensation to be provided for each year of credited current service as a classic local police member entering membership for the first time in the police classification after November 18, 2012, shall be determined in accordance with Section 21369 of said Retirement Law (2% at age 55 Full).

12. The percentage of final compensation to be provided for each year of credited prior and current service as a new local police member shall be determined in accordance with Section 7522.25(b) of said Retirement Law (2% at age 57 Full).

13. The percentage of final compensation to be provided for each year of credited prior and current service as a new local fire member entering membership in the fire classification on or prior to October 6, 2013, shall be determined in accordance with Section 7522.25(d) of said Retirement Law (2.7% at age 57 Full).

14. The percentage of final compensation to be provided for each year of credited current service as a new local fire member entering membership for the first time in the fire classification after October 6, 2013, and prior to the effective date of this amendment to contract shall be determined in accordance with Section 7522.25(b) of said Retirement Law (2% at age 57 Full).

15. The percentage of final compensation to be provided for each year of credited current service as a new local fire member in employment or entering membership for the first time in the fire classification on and after the effective date of this amendment to contract shall be determined in accordance with Section 7522.25(d) of said Retirement Law (2.7% at age 57 Full).

16. Public Agency elected and elects to be subject to the following optional provisions:
a. Sections 21624 and 21626 (Post-Retirement Survivor Allowance). b. Section 20042 (One-Year Final Compensation) for classic local fire members, classic local miscellaneous members entering membership on or prior to July 1, 2012, and for those classic local police members entering membership on or prior to November 18, 2012.
c. Section 21573 (Third Level of 1959 Survivor Benefits) for local police members only.

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d. Section 20475 (Different Level of Benefits): Section 21363.1 (3% @ 55 Full formula) is applicable to classic local fire members entering membership for the first time with this agency in the fire classification after July 15, 2006.

Section 21353 (2% @ 60 Full formula) and Section 20037 (Three- Year Final Compensation) are applicable to classic local miscellaneous members entering membership for the first time with this agency in the miscellaneous classification after July 1, 2012.

Section 21369 (2% @ 55 Full formula) and Section 20037 (Three-Year Final Compensation) are applicable to classic local police members entering membership for the first time with this agency in the police classification after November 18, 2012.

Section 7522.25(b) (2% @ 57 Full formula) is applicable to new local fire members entering membership for the first time with this agency in the fire classification after October 6, 2013, and prior to the effective date of this amendment to contract.
e. Section 20903 (Two Years Additional Service Credit). f. Section 21574 (Fourth Level of 1959 Survivor Benefits) for local miscellaneous members and local fire members only.

17. Public Agency shall contribute to said Retirement System the contributions determined by actuarial valuations of prior and future service liability with respect to local miscellaneous members and local safety members of said Retirement System.

18. Public Agency shall also contribute to said Retirement System as follows:
a. Contributions required per covered member on account of the 1959 Survivor Benefits provided under Section 21573 of said Retirement Law. (Subject to annual change.) In addition, all assets and liabilities of Public Agency and its employees shall be pooled in a single account, based on term insurance rates, for survivors of all local police members. b. Contributions required per covered member on account of the 1959 Survivor Benefits provided under Section 21574 of said Retirement Law. (Subject to annual change.) In addition, all assets and liabilities of Public Agency and its employees shall be pooled in a single account, based on term insurance rates, for survivors of all local miscellaneous members and local fire members.

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c. A reasonable amount, as fixed by the Board, payable in one installment within 60 days of date of contract to cover the costs of administering said System as it affects the employees of Public Agency, not including the costs of special valuations or of the periodic investigation and valuations required by law.
d. A reasonable amount, as fixed by the Board, payable in one installment as the occasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law.

19. Contributions required of Public Agency and its employees shall be subject to adjustment by Board on account of amendments to the Public Employees' Retirement Law, and on account of the experience under the Retirement System as determined by the periodic investigation and valuation required by said Retirement Law.

20. Contributions required of Public Agency and its employees shall be paid by Public Agency to the Retirement System within fifteen days after the end of the period to which said contributions refer or as may be prescribed by Board regulation. If more or less than the correct amount of contributions is paid for any period, proper adjustment shall be made in connection with subsequent remittances.

Adjustments on account of errors in contributions required of any employee may be made by direct payments between the employee and the Board.

B. This amendment shall be effective on the _____ day of _______________, ______.

BOARD OF ADMINISTRATION CITY COUNCIL
PUBLIC EMPLOYEES’ RETIREMENT SYSTEM CITY OF SAN MARINO
BY____________________________________ BY______________________________

MELODY BENAVIDES, CHIEF PRESIDING OFFICER

PENSION CONTRACTS AND PREFUNDING

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA AUTHORIZING AN

AMENDMENT TO THE CONTRACT BETWEEN THE

CITY COUNCIL OF SAN MARINO AND THE BOARD OF

ADMINISTRATION OF THE CALIFORNIA PUBLIC
EMPLOYEES’ RETIREMENT SYSTEM
THE CITY COUNCIL OF THE CITY OF SAN MARINO DOES ORDAIN AS FOLLOWS:

SECTION 1. That an amendment to the contract between the City Council of the City of San Marino and the Board of Administration, California Public Employees’ Retirement System is hereby authorized, a copy of said amendment being attached hereto, marked Exhibit A, and by such reference made a part hereof as though herein set out in full.

SECTION 2. The Mayor of the City Council is hereby authorized, empowered, and directed to execute said amendment for and on behalf of the City Council of the City of San Marino.

SECTION 3. This Ordinance shall take effect 30 days after the date of its adoption, and prior to the expiration of 30 days from the passage thereof shall be published at least in summary in the San Marino Tribune, a newspaper of general circulation, published and circulated in the City of San Marino and thenceforth and thereafter the same shall be in full force and effect.

PASSED, APPROVED, AND ADOPTED this 14th day of December, 2022. _____________________________

SUSAN JAKUBOWSKI
MAYOR
ATTEST:
___________________________

CHRISTINA BAKER

CITY CLERK
APPROVED AS TO FORM:
____________________________

JOSEPH MONTES

CITY ATTORNEY
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STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF SAN MARINO )
I HERBY CERTIFY that the foregoing Ordinance No. O-22-1398, was introduced at a Regular Meeting of the City Council held on the 9th day of November, 2022, and was approved and adopted at a Regular Meeting of the City Council held on the 14th day of December, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________

CHRISTINA BAKER

CITY CLERK
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EXHIBIT A
California
Public Employees’ Retirement System

A. Paragraphs 1 through 19 are hereby stricken from said contract as executed effective January 31, 2016, and hereby replaced by the following paragraphs numbered 1 through 20 inclusive:

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(c) Public Agency’s agreement with a third party other than CalPERS to provide retirement benefits, provisions, or formulas that are different than the retirement benefits, provisions or formulas provided under this Contract and provided for under the California Public Employees’ Retirement Law.

5. In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System:

NO ADDITIONAL EXCLUSIONS

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d. Section 20475 (Different Level of Benefits): Section 21363.1 (3% @ 55 Full formula) is applicable to classic local fire members entering membership for the first time with this agency in the fire classification after July 15, 2006.

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c. A reasonable amount, as fixed by the Board, payable in one installment within 60 days of date of contract to cover the costs of administering said System as it affects the employees of Public Agency, not including the costs of special valuations or of the periodic investigation and valuations required by law.
d. A reasonable amount, as fixed by the Board, payable in one installment as the occasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law.

Adjustments on account of errors in contributions required of any employee may be made by direct payments between the employee and the Board.

B. This amendment shall be effective on the _____ day of _______________, ______.

BOARD OF ADMINISTRATION CITY COUNCIL
PUBLIC EMPLOYEES’ RETIREMENT SYSTEM CITY OF SAN MARINO
BY____________________________________ BY______________________________

MELODY BENAVIDES, CHIEF PRESIDING OFFICER

PENSION CONTRACTS AND PREFUNDING

PROGRAMS DIVISION
PUBLIC EMPLOYEES’ RETIREMENT SYSTEM
________________________________
Witness Date
Attest:
________________________________
Clerk
AMENDMENT CalPERS ID #2165711850
PERS-CON-702A
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California Public Employees’ Retirement System
Actuarial Office
400 Q Street, Sacramento, CA 95811 |Phone: (916) 795-3000 | Fax: (916) 795-2744 888 CalPERS (or 888-225-7377) | TTY: (877) 249-7442 | www.calpers.ca.gov June 2022
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO (CalPERS ID: 2165711850)
Amendment Actuarial Valuation Report as of June 30, 2020 Re: 2.7% @ 57 PROSPECTIVE FORMULA ENHANCEMENT
Dear Requestor:

A cost analysis for the requested proposed contract amendment(s) and related information is enclosed.

The change in the employer contribution rate, as of the effective date of the proposed amendment, is displayed on page 5 of the attached cost analysis.

If you are aware of others interested in this information (i.e., payroll staff, county court employees, port districts, etc.), please inform them. Sections 20463 (b) and (c) of the California Public Employees' Retirement Law require the governing body of a public agency which requests a contract amendment cost analysis to provide each affected employee organization with a copy within five days of receipt. Likewise, if this cost analysis is requested by an employee organization, the employee organization is required to provide a copy of the analysis to the public agency within five days of receipt.

This cost analysis expires July 1, 2023. A Resolution of Intention (R of I) approved by the agency governing body to amend the contract must be received by this office on or before July 1, 2023 and the amendment effective date must be before July 1, 2023. If either of these two conditions is not met, an updated cost analysis is required to amend the contract.

To complete the contract amendment process based on the enclosed analysis, you must do the following:
• Follow the Contract Amendment Request process on my|CalPERS and work with our Retirement Contract Services Unit.
• Complete the adopted R of I and return to CalPERS on or before July 1, 2023. Adoption of the Final Resolution by this date is not required.

If you have questions about the cost analysis, please call (888) CalPERS (225-7377). Please ask to speak to a contract analyst for questions about the timing of the contract amendment. Please ask to speak to me for questions about this cost analysis.

ALEX GRUNDER, ASA, MAAA
Associate Pension Actuary, CalPERS
Enclosures
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Amendment Actuarial Valuation
as of June 30, 2020
for the

PEPRA SAFETY FIRE SECOND TIER PLAN
of the

CITY OF SAN MARINO
(CalPERS ID: 2165711850)
Required Contributions
for Fiscal Years
July 1, 2022 – June 30, 2023
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Table of Contents
Actuarial Certification 1
Highlights and Executive Summary
Introduction 3
Proposed Amendment 3
Purpose of the Report 4
Required Contributions 5
Plan’s Funded Status 7
Projected Employer Contributions 8
Liabilities and Contributions
Accrued Liabilities and Development of Plan Assets 10
Schedule of Amortization Bases 11
Amortization Schedule and Alternatives 13
PEPRA Member Contribution Rates 15
Risk Analysis
Future Investment Return Scenarios 17
Discount Rate Sensitivity 19
Mortality Rate Sensitivity 21
Maturity Measures 22
Hypothetical Termination Liability 24
Participant Data 25
List of Class 1 Benefit Provisions 25
Major Benefit Options 26
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CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

Page 1 ends

Actuarial Certification
To the best of our knowledge, this report is complete and accurate and contains sufficient information to disclose, fully and fairly, the cost impact of proposed amendment(s) to the PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO This valuation is based on the member and financial data as of June 30, 2020 provided by the various CalPERS databases and the benefits under this plan with CalPERS as of the date this report was produced. It is my opinion that the valuation has been performed in accordance with generally accepted actuarial principles, in accordance with standards of practice prescribed by the Actuarial Standards Board, and that the assumptions and methods are internally consistent and reasonable for this plan, as prescribed by the CalPERS Board of Administration according to provisions set forth in the California Public Employees’ Retirement Law.

The undersigned is an actuary for CalPERS, a member of the American Academy of Actuaries and the Society of Actuaries, and meets the Qualification Standards of the American Academy of Actuaries to render the actuarial opinions contained herein.

ALEX GRUNDER, ASA, MAAA
Associate Pension Actuary, CalPERS
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Highlights and Executive Summary
• Introduction
• Proposed Amendment
• Purpose of the Report
• Required Contributions
• Plan’s Funded Status
• Projected Employer Contributions
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CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

Page 3 ends

Introduction
This report presents the results of the June 30, 2020 amendment actuarial valuation of the PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO of the California Public Employees’ Retirement System (CalPERS). This actuarial valuation sets forth the required employer contributions for Fiscal Year 2022-2023 should the proposed amendment be adopted.

Proposed Amendment
This amendment actuarial valuation report reflects the following proposed benefit provision changes:
• 2.7% @ 57 Prospective Benefit Formula
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CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

Page 4 ends

Purpose of the Report
This report for the PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO of the California Public Employees’ Retirement System (CalPERS) was prepared by the plan actuary in order to:
• Set forth the amended normal cost and accrued liabilities of this plan as of June 30, 2020; • Determine the minimum required employer contribution for this plan for fiscal years July 1, 2022 through June 30, 2023 if the proposed amendment(s) is adopted; and • Determine the required member contribution rates for PEPRA members for fiscal years July 1, 2022 through June 30, 2023 if the proposed amendment(s) is adopted.

The pension funding information presented in this report should not be used in financial reports subject to GASB Statement No. 68. A separate accounting valuation report for annual GASB reporting purposes is available from CalPERS and details for ordering are available on our website.

The measurements shown in this actuarial valuation may not be applicable for other purposes. The employer should contact their actuary before disseminating any portion of this report for any reason that is not explicitly described above.

Future actuarial measurements may differ significantly from the current measurements presented in this report due to such factors as the following: plan experience differing from that anticipated by the economic or demographic assumptions; changes in economic or demographic assumptions; changes in actuarial policies; and changes in plan provisions or applicable law.

California Actuarial Advisory Panel Recommendations
This report includes all the basic disclosure elements as described in the Model Disclosure Elements for Actuarial Valuation Reports recommended in 2011 by the California Actuarial Advisory Panel (CAAP), with the exception of including the original base amounts of the various components of the unfunded liability in the Schedule of Plan’s Amortization Bases shown on page 12.

Additionally, this report includes the following “Enhanced Risk Disclosures” also recommended by the CAAP in the Model Disclosure Elements document and consistent with the recommendations of Actuarial Standard of Practice No. 51:
• A “Scenario Test,” projecting future results under different investment income scenarios. • A “Sensitivity Analysis,” showing the impact on current valuation results using alternative discount rates of 6.0 percent and 8.0 percent.
• A “Sensitivity Analysis,” showing the impact on current valuation results using a 1.0 percent plus or minus change in the inflation rate.
• A “Sensitivity Analysis,” showing the impact on current valuation results assuming post-retirement rates of mortality are 10 percent lower or 10 percent higher than our current mortality assumptions adopted in 2017. This type of analysis highlights the impact on the plan of improving or worsening mortality over the long-term.
• Plan maturity measures which indicate how sensitive a plan may be to the risks noted above.

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CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

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Required Contributions
This section details how the amendment would affect the rates for the PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO should this amendment be adopted.

Pre-Amendment
Fiscal Year
Required Employer Contribution 2022-23
Employer Normal Cost Rate 11.38%
Plus
Required Payment on Amortization Bases $6,857
Paid either as
1) Monthly Employer Dollar UAL Payment $571.42
Or
2) Annual UAL Prepayment Option* $6,629
Required PEPRA Member Contribution Rate 10.75%
Post-Amendment
Fiscal Year
Required Employer Contribution 2022-23
Employer Normal Cost Rate 13.66%
Plus
Required Payment on Amortization Bases $6,857
Paid either as
3) Monthly Employer Dollar UAL Payment $571.42
Or
4) Annual UAL Prepayment Option* $6,629
Required PEPRA Member Contribution Rate 13.75%
PAGE 100 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

Page 6 ends

The total minimum required employer contribution is the sum of the Plan’s Employer Normal Cost Rate (expressed as a percentage of payroll) plus the Employer Unfunded Accrued Liability (UAL) Contribution Amount (billed monthly in dollars).
* Only the UAL portion of the employer contribution can be prepaid (which must be received in full no later than July 31). Any prepayment totaling over $5 million requires a 72-hour notice email to [email protected]. Plan Normal Cost contributions will be made as part of the payroll reporting process. If there is contractual cost sharing or other change, this amount will change.

In accordance with Sections 20537 and 20572 of the Public Employees’ Retirement Law, if a contracting agency fails to remit the required contributions when due, interest and penalties may apply.

For additional detail regarding the determination of the required contribution for PEPRA members, see the “PEPRA Member Contribution Rates” section. Required member contributions for Classic members can be found in Appendix B.

Required Contributions
Pre-Amendment
Fiscal Year Fiscal Year
2021-22 2022-23
Development of Normal Cost as a Percentage of Payroll
Base Total Normal Cost for Formula 21.13% 20.80%
Surcharge for Class 1 Benefits1
a) PRSA 1.30% 1.33%
Phase out of Normal Cost Difference2 0.00% 0.00%
Plan’s Total Normal Cost 22.43% 22.13%
Plan's Employee Contribution Rate3 10.75% 10.75%
Employer Normal Cost Rate 11.68% 11.38%
Post-Amendment
Fiscal Year Fiscal Year
2021-22 2022-23
Development of Normal Cost as a Percentage of Payroll
Base Total Normal Cost for Formula 21.13% 25.78%
Surcharge for Class 1 Benefits1
a) PRSA 1.30% 1.63%
Phase out of Normal Cost Difference2 0.00% 0.00%
Plan’s Total Normal Cost 22.43% 27.41%
Plan's Employee Contribution Rate3 10.75% 13.75%
Employer Normal Cost Rate 11.68% 13.66%
1 Section 2 of this report contains a list of Class 1 benefits and corresponding surcharges for each benefit. 2 The normal cost change is phased out over a five-year period in accordance with the CalPERS contribution allocation policy. 3 For detail regarding the determination of the required PEPRA employee contribution rate see Section on PEPRA Member Contribution Rates.

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CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

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Plan’s Funded Status
June 30, 2020
Pre-Amendment
June 30, 2020
Post-Amendment

1. Present Value of Projected Benefits (PVB) $ 1,557,393 $ 1,822,611

2. Entry Age Normal Accrued Liability (AL) 495,622 495,622

3. Plan’s Market Value of Assets (MVA) 421,553 421,553

4. Unfunded Accrued Liability (UAL) [(2) - (3)] 74,069 74,069

5. Funded Ratio [(3) / (2)] 85.1% 85.1%
This measure of funded status is an assessment of the need for future employer contributions based on the selected actuarial cost method used to fund the plan. The UAL is the present value of future employer contributions for service that has already been earned and is in addition to future normal cost contributions for active members. For a measure of funded status that is appropriate for assessing the sufficiency of plan assets to cover estimated termination liabilities, please see “Hypothetical Termination Liability” in the “Risk Analysis” section.

PAGE 102 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

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Projected Employer Contributions
The tables below show projected employer contributions (before cost sharing) for the next six fiscal years.

Projected results reflect the adopted changes to the discount rate described in Appendix A, “Statement of Actuarial Data, Methods and Assumptions” of the annual valuation report for this plan. The projections also assume that all actuarial assumptions will be realized and that no further changes to assumptions, contributions, benefits, or funding will occur during the projection period.

The first table matches the annual valuation and reflects projected costs if the proposed amendment is not adopted. The second table shows projected costs if the amendment is adopted.

Pre-Amendment
Required
Contribution
Projected Future Employer Contributions
(Assumes 7.00% Return for Fiscal Year 2020-21)
Fiscal Year 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 Rate Plan 25892 Results
Normal Cost % 11.38% 11.4% 11.4% 11.4% 11.4% 11.4%
UAL Payment $6,857 $7,900 $8,900 $9,400 $9,900 $10,000
Post-Amendment
Required
Contribution
Projected Future Employer Contributions
(Assumes 7.00% Return for Fiscal Year 2020-21)
Fiscal Year 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 Rate Plan 25892 Results
Normal Cost % 13.66% 13.7% 13.7% 13.7% 13.7% 13.7%
UAL Payment $6,857 $7,900 $8,900 $9,400 $9,900 $10,000
*Illustrative only and based on the projected payroll shown.

For some sources of UAL, the change in UAL is amortized using a 5-year ramp up. For more information, please see “Amortization of the Unfunded Actuarial Accrued Liability” under “Actuarial Methods” in Appendix A of the annual valuation report for this plan. This method phases in the impact of the change in UAL over a 5-year period in order to reduce employer cost volatility from year to year. As a result of this methodology, dramatic changes in the required employer contributions in any one year are less likely. However, required contributions can change gradually and significantly over the next five years. In years when there is a large increase in UAL, the relatively small amortization payments during the ramp up period could result in a funded ratio that is projected to decrease initially while the contribution impact of the increase in the UAL is phased in.

For projected contributions under alternate investment return scenarios, please see the “Future Investment Return Scenarios” in the “Risk Analysis” section.

Our online pension plan modeling and projection tool, Pension Outlook, is available in the Employers section of the CalPERS website. Pension Outlook is a tool to help plan and budget pension costs into the future with results and charts that are easy to understand.

PAGE 103 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

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Liabilities and Contributions
• Accrued Liabilities and Development of Plan Assets
• Schedule of Amortization Bases
• Amortization Schedule and Alternatives
• Normal Cost by Benefit Group
• PEPRA Member Contribution Rates
PAGE 104 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

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Accrued Liabilities and Development of Plan Assets
As of June 30, 2020 Pre-Amendment Post-Amendment

1. Entry Age Normal Accrued Liability
a) Active Members $ 320,869 320,869
b) Transferred Members 109,022 109,022
c) Terminated Members 65,731 65,731
d) Members and Beneficiaries Receiving Payments 0 0
e) Total $ 495,622 495,622

2. Unfunded Accrued Liability (UAL) $ 74,069 74,069

3. Market Value of Assets (MVA) [(1e) - (2)] $ 421,553 421,553

4. Funded Ratio [(3) / (1e)] 85.1% 85.1%
PAGE 105 of 344
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PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

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Schedule of Amortization Bases
On the next page is the schedule of the plan’s amortization bases. Note that there is a two-year lag between the valuation date and the start of the contribution fiscal year. • The assets, liabilities, and funded status of the plan are measured as of the valuation date: June 30, 2020. • The required employer contributions determined by the valuation are for the fiscal year beginning two years after the valuation date: Fiscal Year 2022-23.

This two-year lag is necessary due to the amount of time needed to extract and test the membership and financial data, and the need to provide public agencies with their required employer contribution well in advance of the start of the fiscal year.

The Unfunded Accrued Liability (UAL) is used to determine the employer contribution and therefore must be rolled forward two years from the valuation date to the first day of the fiscal year for which the contribution is being determined. The UAL is rolled forward each year by subtracting the expected payment on the UAL for the fiscal year and adjusting for interest. The expected payment on the UAL for a fiscal year is equal to the Expected Employer Contribution for the fiscal year minus the Expected Normal Cost for the year. The Employer Contribution for the first fiscal year is determined by the actuarial valuation two years ago and the contribution for the second year is from the actuarial valuation one year ago. Additional discretionary payments are reflected in the Expected Payments column in the fiscal year they were made by the agency.

PAGE 106 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

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Schedule Amortization Bases
Pre-Amendment
Reason for Base
Date
Est.

Ramp
Level
2022-23
Ramp
Shape
Escalation
Rate
Amort.

Period
Balance
6/30/20
Expected
Payment
2020-21
Balance
6/30/21
Expected
Payment
2021-22
Balance
6/30/22
Minimum
Required
Payment
2022-23
Fresh Start 6/30/17 No Ramp 2.75% 7 32,221 4,331 29,996 4,450 27,493 4,573 Non-Investment (Gain)/Loss 6/30/18 60% Up/Down 2.75% 28 1,264 17 1,335 35 1,392 55 Investment (Gain)/Loss 6/30/18 60% Up/Down 2.75% 28 (3,268) (45) (3,450) (92) (3,596) (141) Assumption Change 6/30/18 60% Up/Down 2.75% 18 25,670 479 26,971 984 27,841 1,516 Method Change 6/30/18 60% Up/Down 2.75% 18 2,686 50 2,822 103 2,913 159 Non-Investment (Gain)/Loss 6/30/19 No Ramp 0.00% 19 2,011 0 2,152 196 2,100 196 Investment (Gain)/Loss 6/30/19 40% Up Only 0.00% 19 2,052 0 2,196 48 2,300 96 Non-Investment (Gain)/Loss 6/30/20 No Ramp 0.00% 20 1,476 0 1,579 0 1,690 154 Investment (Gain)/Loss 6/30/20 20% Up Only 0.00% 20 9,957 0 10,654 0 11,400 249 Total 74,069 4,832 74,255 5,724 73,533 6,857
Post-Amendment
Reason for Base
Date
Est.

Ramp
Level
2022-23
Ramp
Shape
Escalation
Rate
Amort.

PAGE 107 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

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Amortization Schedule and Alternatives
The amortization schedule on the previous page shows the minimum contributions required according to CalPERS amortization policy. There has been considerable interest from many agencies in paying off these unfunded accrued liabilities sooner and the possible savings in doing so. As a result, we have provided alternate amortization schedules to help analyze the current amortization schedule and illustrate the advantages of accelerating unfunded liability payments.

Shown on the following page are future year amortization payments based on 1) the current amortization schedule reflecting the individual bases and remaining periods shown on the previous page, and 2) alternate “fresh start” amortization schedules using two sample periods that would both result in interest savings relative to the current amortization schedule.

The Current Amortization Schedule typically contains individual bases that are both positive and negative.

Positive bases result from plan changes, assumption changes or plan experience that result in increases to unfunded liability. Negative bases result from plan changes, assumption changes or plan experience that result in decreases to unfunded liability. The combination of positive and negative bases within an amortization schedule can result in unusual or problematic circumstances in future years such as:
• A positive total unfunded liability with a negative total payment, • A negative total unfunded liability with a positive total payment, or • Total payments that completely amortize the unfunded liability over a very short period of time In any year where one of the above scenarios occurs, the actuary will consider corrective action such as replacing the existing unfunded liability bases with a single “fresh start” base and amortizing it over a reasonable period.

The Current Amortization Schedule on the following page may appear to show that, based on the current amortization bases, one of the above scenarios will occur at some point in the future. It is impossible to know today whether such a scenario will in fact arise since there will be additional bases added to the amortization schedule in each future year. Should such a scenario arise in any future year, the actuary will take appropriate action based on guidelines in the CalPERS amortization policy.

PAGE 108 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

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Amortization Schedule and Alternatives
Alternate Schedules
Current Amortization
Schedule 10 Year Amortization 5 Year Amortization
Date Balance Payment Balance Payment Balance Payment
6/30/2022 73,533 6,857 73,533 10,121 73,533 17,337
6/30/2023 71,587 7,866 68,211 10,121 60,747 17,338
6/30/2024 68,461 8,911 62,517 10,121 47,065 17,338
6/30/2025 64,037 9,419 56,424 10,121 32,425 17,337
6/30/2026 58,777 9,884 49,904 10,121 16,761 17,338
6/30/2027 52,668 10,105 42,928 10,121
6/30/2028 45,902 10,333 35,464 10,122
6/30/2029 38,426 5,036 27,476 10,122
6/30/2030 35,907 5,123 18,929 10,121
6/30/2031 33,120 5,216 9,785 10,122
6/30/2032 30,043 5,307
6/30/2033 26,656 5,404
6/30/2034 22,932 5,500
6/30/2035 18,848 5,604
6/30/2036 14,371 4,891
6/30/2037 10,319 4,136
6/30/2038 6,763 3,340
6/30/2039 3,783 2,497
6/30/2040 1,465 1,515
6/30/2041
6/30/2042
6/30/2043
6/30/2044
6/30/2045
6/30/2046
6/30/2047
6/30/2048
6/30/2049
6/30/2050
6/30/2051
Total 116,944 101,213 86,688
Interest Paid 43,411 27,680 13,155
Estimated Savings 15,731 30,256
PAGE 109 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

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PEPRA Member Contribution Rates
The California Public Employees’ Pension Reform Act of 2013 (“PEPRA”) established new benefit formulas, final compensation period, and contribution requirements for “new” employees (generally those first hired into a CalPERS-covered position on or after January 1, 2013). In accordance with Government Code section 7522.30(b), “new members … shall have an initial contribution rate of at least 50% of the normal cost rate.” The normal cost for the plan is dependent on the benefit levels, actuarial assumptions and demographics of the plan, particularly members’ entry age into the plan. Should the total normal cost of the plan change by more than 1% from the base total normal cost established for the plan, the new member rate shall be 50% of the new normal cost rounded to the nearest quarter percent.

The table below shows the determination of the PEPRA member contribution rates effective July 1, 2022, based on 50% of the Total Normal Cost for each respective plan as of the June 30, 2020 valuation.

For purposes of setting member rates, it is preferable to determine total normal cost using a large active population so that the rate remains relatively stable. While each CalPERS non-pooled plan has a sufficiently large active population for this purpose, the PEPRA active population by itself may not be sufficiently large. The total PEPRA normal cost will be determined based on the plan’s PEPRA membership only if the number of members covered under the PEPRA formula meets either:

1. 50% of the active population, or

2. 25% of the active population and 100 or more PEPRA members Until one of these conditions is met, the plan’s total PEPRA normal cost will be determined using the entire active plan population (both PEPRA and Classic) based on the PEPRA benefit provisions. For this reason, the PEPRA member contribution rate determined in the table above may not equal 50% of the total normal cost of the PEPRA group shown on the “Normal Cost by Benefit Group” page.

Pre-Amendment
Basis for Current Rate Rates Effective July 1, 2022
Rate Plan
Identifier Benefit Group Name
Total
Normal
Cost
Member
Rate
Total
Normal
Cost
Change Change
Needed
Member
Rate
25892 Safety Fire PEPRA Second
Level 21.430% 10.75% 22.13% 0.700% No 10.75%
Post-Amendment
Basis for Current Rate Rates Effective July 1, 2022
Rate Plan
Identifier Benefit Group Name
Total
Normal
Cost
Member
Rate
Total
Normal
Cost
Change Change
Needed
Member
Rate
25892 Safety Fire PEPRA Second
Level 21.43% 10.75% 27.41% 5.98% Yes 13.75%*
*Effective July 1, 2022 or amendment effective date, whichever is later.

PAGE 110 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

Page 16 ends

Risk Analysis
• Future Investment Return Scenarios
• Discount Rate Sensitivity
• Mortality Rate Sensitivity
• Maturity Measures
• Hypothetical Termination Liability
PAGE 111 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

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Future Investment Return Scenarios
Analysis was performed to determine the effects of various future investment returns on required employer contributions. The projections below provide a range of results based on five investment return scenarios assumed to occur during the next four fiscal years (2020-21, 2021-22, 2022-23 and 2023-24). The projections also assume that all other actuarial assumptions will be realized and that no further changes to assumptions, contributions, benefits, or funding will occur.

For fiscal years 2020-21, 2021-22, 2022-23, and 2023-24 each scenario assumes an alternate fixed annual return. The fixed return assumptions for the five scenarios are 1.0%, 4.0%, 7.0%, 9.0% and 12.0%.

These alternate investment returns were chosen based on stochastic analysis of possible future investment returns over the four-year period ending June 30, 2024. Using the expected returns and volatility of the asset classes in which the funds are invested, we produced five thousand stochastic outcomes for this period based on the recently completed Asset Liability Management process. We then selected annual returns that approximate the 5th, 25th, 50th, 75th, and 95th percentiles for these outcomes. For example, of all the four-year outcomes generated in the stochastic analysis, approximately 25% had an average annual return of 4.0% or less.

Required contributions outside of this range are also possible. In particular, whereas it is unlikely that investment returns will average less than 1.0% or greater than 12.0% over a four-year period, the likelihood of a single investment return less than 1.0% or greater than 12.0% in any given year is much greater.

The following two charts provide a comparison of what projected future contributions would be based on the current benefits and for the new benefits if the amendment.

Pre-Amendment
Assumed Annual Return From
2020-21 through 2023-24
Projected Employer Contributions
2023-24 2024-25 2025-26 2026-27

1.0%
Normal Cost 11.4% 11.4% 11.4% 11.4%
UAL Contribution $8,500 $11,000 $13,000 $16,000

4.0%
Normal Cost 11.4% 11.4% 11.4% 11.4%
UAL Contribution $8,200 $9,900 $11,000 $13,000

7.0%
Normal Cost 11.4% 11.4% 11.4% 11.4%
UAL Contribution $7,900 $8,900 $9,400 $9,900

9.0%
Normal Cost 11.6% 11.4% 11.6% 11.9%
UAL Contribution $7,700 $8,500 $8,600 $8,500

12.0%
Normal Cost 11.6% 11.4% 11.6% 11.9%
UAL Contribution $7,400 $7,500 $0 $0
PAGE 112 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

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Post-Amendment
Assumed Annual Return From
2020-21 through 2023-24
Projected Employer Contributions
2023-24 2024-25 2025-26 2026-27

1.0%
Normal Cost 13.7% 13.7% 13.7% 13.7%
UAL Contribution $8,500 $11,000 $13,000 $16,000

4.0%
Normal Cost 13.7% 13.7% 13.7% 13.7%
UAL Contribution $8,200 $9,900 $11,000 $13,000

7.0%
Normal Cost 13.7% 13.7% 13.7% 13.7%
UAL Contribution $7,900 $8,900 $9,400 $9,900

9.0%
Normal Cost 14.0% 14.3% 14.7% 14.3%
UAL Contribution $7,700 $8,500 $8,600 $8,500

12.0%
Normal Cost 14.0% 14.3% 14.7% 14.3%
UAL Contribution $7,400 $7,500 $0 $0
These projections reflect changes to the amortization policy effective with the June 30, 2019 valuation as well as the impact of the CalPERS risk mitigation policy (which reduces the discount rate when investment returns exceed specified trigger points). The projected normal cost percentages reflect that normal cost is anticipated to decline over time as new employees are hired into PEPRA or other lower-cost benefit tiers.

PAGE 113 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

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Discount Rate Sensitivity
The discount rate assumption is calculated as the sum of the assumed real rate of return and the assumed annual price inflation, currently 4.50% and 2.50%, respectively. Changing either the price inflation assumption or the real rate of return assumption will change the discount rate. The sensitivity of the valuation results to the discount rate assumption depends on which component of the discount rate is changed. Shown below are various valuation results as of June 30, 2020 assuming alternate discount rates by changing the two components independently. Results are shown using the current discount rate of 7.0% as well as alternate discount rates of

6.0% and 8.0%. The rates of 6.0% and 8.0% were selected since they illustrate the impact of a 1.0% increase or decrease to the 7.0% assumption.

Pre-Amendment
Sensitivity to the Real Rate of Return Assumption
As of June 30, 2020 1% Lower
Real Return Rate
Current
Assumptions
1% Higher
Real Return Rate
Discount Rate 6.0% 7.0% 8.0%
Inflation 2.5% 2.5% 2.5%
Real Rate of Return 3.5% 4.5% 5.5%
a) Total Normal Cost 27.03% 22.13% 18.34%
b) Accrued Liability $596,616 $495,622 $419,067
c) Market Value of Assets $421,553 $421,553 $421,553
d) Unfunded Liability/(Surplus) [(b) - (c)] $175,063 $74,069 ($2,486) e) Funded Status 70.7% 85.1% 100.6%
Sensitivity to the Price Inflation Assumption
As of June 30, 2020 1% Lower
Inflation Rate
Current
Assumptions
1% Higher
Inflation Rate
Discount Rate 6.0% 7.0% 8.0%
Inflation 1.5% 2.5% 3.5%
Real Rate of Return 4.5% 4.5% 4.5%
a) Total Normal Cost 23.78% 22.13% 20.27%
b) Accrued Liability $525,795 $495,622 $460,293
c) Market Value of Assets $421,553 $421,553 $421,553
d) Unfunded Liability/(Surplus) [(b) - (c)] $104,242 $74,069 $38,740 e) Funded Status 80.2% 85.1% 91.6%
PAGE 114 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

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Post-Amendment
Sensitivity to the Real Rate of Return Assumption
As of June 30, 2020 1% Lower
Real Return Rate
Current
Assumptions
1% Higher
Real Return Rate
Discount Rate 6.0% 7.0% 8.0%
Inflation 2.5% 2.5% 2.5%
Real Rate of Return 3.5% 4.5% 5.5%
a) Total Normal Cost 34.22% 27.41% 22.22%
b) Accrued Liability $596,616 $495,622 $419,067
c) Market Value of Assets $421,553 $421,553 $421,553
d) Unfunded Liability/(Surplus) [(b) - (c)] $175,063 $74,069 ($2,486) e) Funded Status 70.7% 85.1% 100.6%
Sensitivity to the Price Inflation Assumption
As of June 30, 2020 1% Lower
Inflation Rate
Current
Assumptions
1% Higher
Inflation Rate
Discount Rate 6.0% 7.0% 8.0%
Inflation 1.5% 2.5% 3.5%
Real Rate of Return 4.5% 4.5% 4.5%
a) Total Normal Cost 29.49% 27.41% 25.11%
b) Accrued Liability $525,795 $495,622 $460,293
c) Market Value of Assets $421,553 $421,553 $421,553
d) Unfunded Liability/(Surplus) [(b) - (c)] $104,242 $74,069 $38,740 e) Funded Status 80.2% 85.1% 91.6%
PAGE 115 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

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Mortality Rate Sensitivity
The following tables look at the change in the June 30, 2020 plan costs and funded ratio under two different longevity scenarios, namely assuming post-retirement rates of mortality are 10 percent lower or 10 percent higher than our current mortality assumption. This type of analysis highlights the impact on the plan of improving or worsening mortality over the long-term.

Pre-Amendment
As of June 30, 2020 10% Lower
Mortality Rates
Current
Assumptions
10% Higher
Mortality Rates
a) Total Normal Cost 22.48% 22.13% 21.80%
b) Accrued Liability $502,708 $495,622 $489,043
c) Market Value of Assets $421,553 $421,553 $421,553
d) Unfunded Liability/(Surplus) [(b) - (c)] $81,155 $74,069 $67,490 e) Funded Status 83.9% 85.1% 86.2%
Post-Amendment
As of June 30, 2020 10% Lower
Mortality Rates
Current
Assumptions
10% Higher
Mortality Rates
a) Total Normal Cost 27.79% 27.41% 27.05%
b) Accrued Liability $502,708 $495,622 $489,043
c) Market Value of Assets $421,553 $421,553 $421,553
d) Unfunded Liability/(Surplus) [(b) - (c)] $81,155 $74,069 $67,490 e) Funded Status 83.9% 85.1% 86.2%
PAGE 116 of 344
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PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

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Maturity Measures
As pension plans mature they become more sensitive to risks. Understanding plan maturity and how it affects the ability of a pension plan sponsor to tolerate risk is important in understanding how the plan is impacted by investment return volatility, other economic variables and changes in longevity or other demographic assumptions. One way to look at the maturity level of CalPERS and its plans is to look at the ratio of a plan’s retiree liability to its total liability. A pension plan in its infancy will have a very low ratio of retiree liability to total liability. As the plan matures, the ratio increases. A mature plan will often have a ratio above 60%-65%.

Ratio of Retiree Accrued Liability to
Total Accrued Liability as of June 30, 2020 Pre-Amendment Post-Amendment

1. Retired Accrued Liability 0 0

2. Total Accrued Liability 495,622 495,622

3. Ratio of Retiree AL to Total AL [(1) / (2)] 0.00 0.00 Another way to look at the maturity level of CalPERS and its plans is to look at the ratio of actives to retirees. A pension plan in its infancy will have a very high ratio of active to retired members. As the plan matures, and members retire, the ratio declines. A mature plan will often have a ratio near or below one. The average support ratio for CalPERS public agency plans is 1.25. Since the proposed amendment does not affect the number of active and retired members, these values would not change.

Support Ratio as of June 30, 2020 Pre-Amendment Post-Amendment

1. Number of Actives 4 4

2. Number of Retirees 0 0

3. Support Ratio [(1) / (2)] N/A N/A
PAGE 117 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

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Maturity Measures (Continued)
Actuarial calculations are based on a number of assumptions about long-term demographic and economic behavior. Unless these assumptions (e.g., terminations, deaths, disabilities, retirements, salary growth, and investment return) are exactly realized each year, there will be differences on a year-to-year basis. The yearto-year differences between actual experience and the assumptions are called actuarial gains and losses and serve to lower or raise required employer contributions from one year to the next. Therefore, employer contributions will inevitably fluctuate, especially due to the ups and downs of investment returns.

Asset Volatility Ratio (AVR)
Plans that have higher asset-to-payroll ratios experience more volatile employer contributions (as a percentage of payroll) due to investment return. For example, a plan with an asset-to-payroll ratio of 8 may experience twice the contribution volatility due to investment return volatility than a plan with an asset-to-payroll ratio of

4. Shown below is the asset volatility ratio, a measure of the plan’s current contribution volatility. It should be noted that this ratio is a measure of the current situation. It increases over time but generally tends to stabilize as the plan matures.

Liability Volatility Ratio (LVR)
Plans that have higher liability-to-payroll ratios experience more volatile employer contributions (as a percentage of payroll) due to investment return and changes in liability. For example, a plan with a liability-to-payroll ratio of 8 is expected to have twice the contribution volatility of a plan with a liability-to-payroll ratio of 4. The liability volatility ratio is also shown in the table below. It should be noted that this ratio indicates a longer-term potential for contribution volatility. The asset volatility ratio, described above, will tend to move closer to the liability volatility ratio as the plan matures.

Contribution Volatility as of June 30, 2020 Pre-Amendment Post-Amendment

1. Market Value of Assets without Receivables $ 421,553 $ 421,553

2. Payroll 459,705 459,705

3. Asset Volatility Ratio (AVR) [(1) / (2)] 0.9 0.9

4. Accrued Liability $ 495,622 $ 495,622

5. Liability Volatility Ratio (LVR) [(4) / (2)] 1.1 1.1 PAGE 118 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

Page 24 ends

Hypothetical Termination Liability
The hypothetical termination liability is an estimate of the financial position of the plan had the contract with CalPERS been terminated as of June 30, 2020. The plan liability on a termination basis is calculated differently from the plan’s ongoing funding liability. For this hypothetical termination liability calculation, both compensation and service are frozen as of the valuation date and no future pay increases or service accruals are assumed.

This measure of funded status is not appropriate for assessing the need for future employer contributions in the case of an ongoing plan, that is, for an employer that continues to provide CalPERS retirement benefits to active employees.

A more conservative investment policy and asset allocation strategy was adopted by the CalPERS Board for the Terminated Agency Pool. The Terminated Agency Pool has limited funding sources since no future employer contributions will be made. Therefore, expected benefit payments are secured by risk-free assets and benefit security for members is increased while limiting the funding risk. However, this asset allocation has a lower expected rate of return than the PERF and consequently, a lower discount rate assumption. The lower discount rate for the Terminated Agency Pool results in higher liabilities for terminated plans.

The effective termination discount rate will depend on actual market rates of return for risk-free securities on the date of termination. As market discount rates are variable the table below shows a range for the hypothetical termination liability based on the lowest and highest interest rates observed during an approximate 19-month period from 12 months before the valuation date to 7 months after.

Pre-Amendment
Market
Value of
Assets (MVA)
Hypothetical
Termination
Liability1,2
at 0.75%
Funded
Status
Unfunded
Termination
Liability
at 0.75%
Hypothetical
Termination
Liability1,2
at 2.50%
Funded
Status
Unfunded
Termination
Liability
at 2.50%
$421,553 $1,770,319 23.8% $1,348,766 $1,074,767 39.2% $653,214 Post-Amendment
Market
Value of
Assets (MVA)
Hypothetical
Termination
Liability1,2
at 0.75%
Funded
Status
Unfunded
Termination
Liability
at 0.75%
Hypothetical
Termination
Liability1,2
at 2.50%
Funded
Status
Unfunded
Termination
Liability
at 2.50%
$421,553 $1,770,319 23.8% $1,348,766 $1,074,767 39.2% $653,214 1 The hypothetical liabilities calculated above include a 5 percent mortality contingency load in accordance with Board policy.

Other actuarial assumptions can be found in Appendix A. 2 The current discount rate assumption used for termination valuations is a weighted average of the 10-year and 30-year U.S.

Treasury yields where the weights are based on matching asset and liability durations as of the termination date. The discount rates used in the table are based on 20-year Treasury bonds, rounded to the nearest quarter percentage point, which is a good proxy for most plans. The 20-year Treasury yield was 1.18% on June 30, 2020, and was 1.68% on January 31, 2021.

In order to terminate the plan, you must first contact our Retirement Services Contract Unit to initiate a Resolution of Intent to Terminate. The completed Resolution will allow the plan actuary to give you a preliminary termination valuation with a more up-to-date estimate of the plan liabilities. CalPERS advises you to consult with the plan actuary before beginning this process.

PAGE 119 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

Page 25 ends

Participant Data
The table below shows a summary of your plan’s member data upon which this valuation is based:

June 30, 2019 June 30, 2020
Active Members
Counts 5 4
Average Attained Age N/A 36.4
Average Entry Age to Rate Plan N/A 33.4
Average Years of Credited Service N/A 3.1
Average Annual Covered Pay $117,283 $114,926
Annual Covered Payroll $586,414 $459,705
Projected Annual Payroll for Contribution Year $636,136 $498,683 Present Value of Future Payroll $7,874,275 $5,941,193
Transferred Members 0 2
Separated Members 3 4
Retired Members and Beneficiaries
Counts* 0 0
Average Annual Benefits* N/A $0
Counts of members included in the valuation are counts of the records processed by the valuation. Multiple records may exist for those who have service in more than one valuation group. This does not result in double counting of liabilities.
* Values include community property settlements.

List of Class 1 Benefit Provisions
This plan has the additional Class 1 Benefit Provisions:
• Post-Retirement Survivor Allowance (PRSA)
PAGE 120 of 344
CALPERS AMENDMENT ACTUARIAL VALUATION - June 30, 2020
PEPRA SAFETY FIRE SECOND TIER PLAN of the CITY OF SAN MARINO CalPERS ID: 2165711850

Page 26 ends

Plan’s Major Benefit Options
Shown below is a summary of the major optional benefits for which your agency has contracted. A description of principal standard and optional plan provisions is in Section 2.

Benefit Group
Member Category Fire Fire
Demographics
Actives Yes No
Transfers/Separated No Yes
Receiving No No
Benefit Group Key 112108 112108
Benefit Provision
Benefit Formula 2.7% @ 57 2% @ 57
Social Security Coverage No No
Full/Modified Full Full
Employee Contribution Rate 13.75%
Final Average Compensation Period Three Year Three Year Sick Leave Credit Yes Yes
Non-Industrial Disability Standard Standard
Industrial Disability Standard Standard
Pre-Retirement Death Benefits
Optional Settlement 2 Yes Yes
1959 Survivor Benefit Level Level 4 Level 4
Special Yes Yes
Alternate (firefighters) No No
Post-Retirement Death Benefits
Lump Sum $500 $500
Survivor Allowance (PRSA) Yes Yes
COLA 2% 2%
PAGE 121 of 344
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Lizette Guerrero, Human Resources Director
DATE: November 9, 2022
SUBJECT: ADOPTION OF RESOLUTION NO. R-22-46 AMENDING THE

UNREPRESENTED EMPLOYEES SALARY AND BENEFITS
SCHEDULE FOR THE PERIOD COVERING JULY 1, 2022
THROUGH JUNE 30, 2024 PERTAINING TO FIRE CHIEF

AND FIRE DIVISION CHIEF CLASSIFICATIONS

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
Management classifications/positions are unrepresented therefore do not have an MOU; instead, those classifications are governed by a resolution adopted by the City Council, which serves to establish (1) compensation, benefits, and any procedural, rights, or protections that are of particular interest, (2) items that are not already part of the existing Personnel Rules & Regulations or current policies, and/or (3) items that revise existing provisions. Although not subject to the legal meet-and-confer process, the City Council is given the opportunity to consider compensation for unrepresented employees on a regular basis.

DISCUSSION
Due to the transition in leadership, the Fire Chief has taken on additional administrative responsibilities since October 4, 2022. As a result, the Fire Division Chief has assumed supplemental responsibilities. In order to compensate the Fire Chief and the Fire Division Chief for the additional Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
PAGE 122 of 344
responsibilities, the Unrepresented Employees Salary and Benefits Schedule Covering July 1, 2022 through June 30, 2024 is being amended, specifically Section 2. Salary, for the classifications of Fire Chief and Fire Division Chief.

FISCAL IMPACT & PROCUREMENT REVIEW
The total cost of salary related expenses for the above-mentioned changes for FY 2022-23 is $39,502.

Procurement review is not applicable.

LEGAL REVIEW
The City Attorney’s Office has reviewed this report and approved it as to form.

RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. R-22-46 amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2022 through June 30, 2024 pertaining to Fire Chief and Fire Division Chief Classifications. If Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to (1) adopt Resolution No. R-22-46 amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2022 through June 30, 2024 pertaining to Fire Chief and Fire Division Chief Classifications; and (2) approve additional appropriations in the amount of $39,502 in FY 2022-2023 to be spread over the affected full-time personnel budget line item as shown in the respective budget.

ATTACHMENTS

1. Resolution No. R-22-46

2. Unrepresented Employees Salary and Benefits Schedule – Redlined

3. Unrepresented Employees Salary and Benefits Schedule – Clean Copy PAGE 123 of 344
LA #4865-7301-3820 v1
RESOLUTION NO. R-22-46

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA, AMENDING THE

UNREPRESENTED EMPLOYEES SALARY AND

BENEFITS SCHEDULE FOR THE PERIOD COVERING
JULY 1, 2022 THROUGH JUNE 30, 2024 PERTAINING TO

FIRE CHIEF AND FIRE DIVISION CHIEF

CLASSIFICATIONS
WHEREAS, Section 02.05.01(A) of the City Code provides that salary and benefits plans for employees are a part of the City’s personnel rules and regulations when approved by resolution of the City Council; and
WHEREAS, Section 02.05.01(D) provides that the City Manager shall prepare salary and benefit schedules for presentation to the City Council; and WHEREAS, the City Council adopted the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2022 through June 30, 2024 on September 30, 2022 via Resolution No. R-22-38;
WHEREAS, the City Council amended the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2022 through June 30, 2024, pertaining to modifications of work schedules, on October 28, 2022 via Resolution No. R-22-43; and WHEREAS, the City desires to amend the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2022 through June 30, 2024, specifically Section 2. Salary, for the classifications of Fire Chief and Fire Division Chief.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. That the “Unrepresented Employees Salary and Benefit Schedule” for the period covering July 1, 2022 to June 30, 2024, as attached hereto, and made a part hereof shall be adopted as the salary and benefit schedule for unrepresented employees in the City of San Marino.

SECTION 2. That the current Fire Chief compensation shall be adjusted to the top step of the range effective October 4, 2022.

SECTION 3. That the “Unrepresented Employees Salary and Benefit Schedule” shall become a part of the City’s personnel rules and regulations.

PASSED, APPROVED, AND ADOPTED, at a Regular Meeting of the City Council of the City of San Marino, California, on this 9th day of November, 2022.

PAGE 124 of 344
CITY OF SAN MARINO RESOLUTION NO. R-22-46
PAGE 2 OF 2
LA #4865-7301-3820 v1
____________________________________

SUSAN JAKUBOWSKI, MAYOR

CITY OF SAN MARINO
ATTEST:
__________________________________

CHRISTINA BAKER, CITY CLERK

CITY OF SAN MARINO
PAGE 125 of 344
CITY OF SAN MARINO RESOLUTION NO. R-22-46
PAGE 3 OF 2
LA #4865-7301-3820 v1

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Christina Baker, City Clerk of the City of San Marino, California, hereby certify that Resolution No R-22-46 was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 9th day of November, 2022, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

CHRISTINA BAKER, CITY CLERK

CITY OF SAN MARINO
PAGE 126 of 344

UNREPRESENTED EMPLOYEES

SALARY AND BENEFITS SCHEDULE

PERIOD COVERING
JULY 1, 2022 THROUGH JUNE 30, 2024
AS AMENDED BY RESOLUTION 22-46
SECTION 1. INTRODUCTION
This salary and benefit schedule shall represent the compensation program provided to unrepresented employees of the City of San Marino for the period July 1, 2022 through June 30, 2024. Unrepresented employees include department directors/chiefs, managers, and part-time employees. All full-time unrepresented employees are designated FLSA “exempt.”
SECTION 2. SALARY
A schedule of job classifications together with salary rate ranges is set forth in Exhibit A and attached hereto. Said salary rates shall be effective as indicated.

Notwithstanding the classification’s exempt status, the Fire Division Chief classification shall receive timeand-one-fifth (1.2 times the employee’s regular rate of pay) compensation for administrative duties worked beyond 112.31 hours in a payperiod. In circumstances where an employee in the Fire Division Chief classification assumes supplemental responsibilities on a temporary basis, a maximum duration of 12 consecutive months, the Fire Chief is authorized to grant up to an additional _____10% of compensation at the employee’s base salary rate for the duration of the assignment.

In circumstances where a Department Director assumes responsibility for an additional department, the City Manager is authorized to grant an additional 10%-15% of compensation at the employee’s base salary rate for the duration of the assignment, to be effective after the first two weeks have elapsed per occurrence.

Management employees promoted to their position from within City employment shall receive at least a five percent (5%) salary increase. Management employees appointed from outside City employment shall receive a salary at the level approved by the City Manager.

Management employees shall be eligible for a merit increase within their appropriate salary range following the successful conclusion of their initial probationary period (for those who serve a probationary period), and each twelve (12) months thereafter, following an evaluation of the employee by the City Manager or his/her designee.

Employees with unsatisfactory performance shall not receive a merit increase.

SECTION 3. TUITION REIMBURSEMENT
Full-time employees are eligible for reimbursement for costs incurred during the fiscal year related to pursuing a formal college degree. Costs for books, fees and tuition are eligible for reimbursement. Maximum annual reimbursement is $2,500 per employee. Actual amount may vary based on available funds and the number of members submitting for reimbursement and the total amount requested by applicants. Maximum annual funds available for the program is $5,000. Amount of funds to be dispersed will be established at the PAGE 127 of 344
end of the fiscal year and will be based on the number of applicants and the total amount requested.

If the total amount requested exceeds $5,000, then the $2,500 maximum per applicant will be reduced for all applicants to an amount which will result in a cumulative maximum of $5,000. • Example 1 – Five members apply. One for $2,500 and the others for $1,000 each. The maximum benefit would be reduced to $1,000 for each applicant.
• Example 2 - Three members apply. Two for $2,500 and one for $1,000. The maximum benefit would be reduced to $2,000 for each applicant.

SECTION 4. VEHICLE USE
Employees required to use their own vehicles for City business may be reimbursed for mileage at the rate established by the Internal Revenue Service.

The following positions may be assigned City vehicles, with the approval of the City Manager, for their use due to the unique nature of these positions and their responsibility at any and all times to be called upon to respond to emergency situations:

Police Chief
Police Commander
Fire Chief
Fire Division Chief
Parks and Public Works Director/City Engineer
Public Works Manager
The City will provide all maintenance upkeep, fuels, and insurance on the assigned City vehicle.

Personal use of the assigned City vehicle beyond commuting from home to work and work to home is prohibited, except during those times when the employee is on call. In those cases, the employees personal use is limited to the local area. Any employee issued a City vehicle agrees to hold the City harmless to waive all rights to seek damages for injury to him/herself for personal use of the vehicle. The waiver shall be prepared by the City.

Assignment of a City vehicle may be revoked or modified by the City Council, City Manager, or respective department without recourse by the employee.

SECTION 5. RETIREMENT
Employees eligible for participation in the CalPERS Retirement system shall be subject to the following rules.

Employees not deemed eligible for membership in the CalPERS system shall participate in PARS.

New Members
The Public Employees’ Pension Reform Act of 2013 (PEPRA) defines a “new member” as any of the following:
• A new hire who is brought into CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California public retirement system. • A new hire who is brought into CalPERS membership for the first time on or after January 1, 2013, and who is not eligible for reciprocity with another California public retirement system. • A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS employer after a break in service of greater than six months.

PAGE 128 of 344
Classic Members
CalPERS refers to all members that do not fit within the definition of a new member as “classic members.” Fire Managers:

Effective January 1, 2013, the employees’ retirement formula shall be determined by a three-tier system:

Tier 1: For Classic Members hired by the City before July 1, 2006, the City has contracted with PERS to provide 3% at 50 Retirement Benefit with the single highest one-year salary calculated as final compensation. Employees shall pay the entire portion of the required 9% employee contribution on behalf of the employee to CalPERS.

Tier 2: For Classic Members hired by the City on or after July 1, 2006 and before January 1, 2013 the City has contracted with PERS to provide 3% at 55 Retirement Benefit with the single highest one-year salary calculated as final compensation. Employees shall pay the entire portion of the required 9% employee contribution on behalf of the employee to CalPERS.

Tier 3: For New Members, as defined by PEPRA, the City previously contracted with PERS to provide 2% at 57 Retirement Benefit with three years of their highest average salary calculated as final compensation. With the adoption of this year’s Firefighters’ Association MOU, the City will pursue execution of a contract amendment with CalPERS to establish a new PEPRA tier at the

2.7% @ 57 formula. Once the new tier is effective, all current Fire PEPRA employees will be transferred from the 2% @ 57 formula to the 2.7% @ 57 formula and all new Fire PEPRA employees will be enrolled in this new tier. The required employee contribution for new members is adjusted periodically by CalPERS.

Police Managers:

Effective January 1, 2013, the employees’ retirement formula shall be determined by a three-tier system:

Tier 1: For Classic Members hired by the City before November 18, 2012, the City has contracted with PERS to provide 3% at 50 Retirement Benefit with the single highest one-year salary calculated as final compensation. Employees shall pay the entire portion of the required 9% employee contribution on behalf of the employee to CalPERS.

Tier 2: For Classic Members hired by the City on or after November 18, 2012, the City has contracted with PERS to provide 2% at 55 Retirement Benefit with three years of their highest average salary calculated as final compensation. Employees shall pay the entire portion of the required 7% employee contribution on behalf of the employee to CalPERS.

Tier 3: For New Members, as defined by PEPRA, the City has contracted with PERS to provide 2% at 57 Retirement Benefit with three years of their highest average salary calculated as final compensation. The required employee contribution for new members is adjusted periodically by CalPERS.

Miscellaneous (Non-Sworn) Managers:

Effective January 1, 2013, the employees’ retirement formula shall be determined by a three-tier system:

Tier 1: For Classic Members hired by the City before July 1, 2012, the City has contracted with PERS to provide 2% at 55 Retirement Benefit with the single highest one-year salary calculated as final compensation. Employees shall pay the entire portion of the required 7% employee contribution on behalf of the employee to CalPERS.

Tier 2: For Classic Members hired by the City after July 1, 2012, the City has contracted with PERS to provide 2% at 60 Retirement Benefit with three years of their highest average salary calculated as PAGE 129 of 344
final compensation. Employees shall pay the entire portion of the required 7% employee contribution on behalf of the employee to CalPERS.

Tier 3: For New Members, as defined by PEPRA, the City has contracted with PERS to provide 2% at 62 Retirement Benefit with three years of their highest average salary calculated as final compensation. The required employee contribution for new members is adjusted periodically by CalPERS.

Participation in Public Agency Retirement Services (PARS) Employees deemed ineligible for participation in the CalPERS Retirement System (typically part-time employees) shall participate in the PARS retirement program, which is a qualified alternative to Social Security. The Plan requires a 7.5% contribution per payperiod, which shall be evenly split between the City and the employee.

Deferred Compensation
Effective July 1, 2022, all non-sworn full-time employees shall be eligible for a dollar-for-dollar matching contribution to the City-sponsored deferred compensation program, up to a maximum City contribution of $100 per month. Effective July 1, 2022, all sworn full-time Police employees assigned to the Tier 3 Retirement formula (also known as “the PEPRA Tier”) shall be eligible for a dollar-for-dollar matching contribution to the City-sponsored deferred compensation program, up to a maximum of $175 per month.

SECTION 6. MEDICAL AND OTHER HEALTH BENEFITS
(a) FLEXIBLE MEDICAL BENEFITS. Effective February 1, 2009 the City of San Marino commenced participation in the Public Employees’ Medical and Hospital Care Act, Government Code Sections 22750 et. seq. The employer contribution for annuitants shall at all times equal employer contribution paid for active employees. Medical benefits shall be under the PERS medical program. (b) OTHER HEALTH BENEFITS. The City shall make available to current full-time employees group dental and vision programs, for as long as employee participation permits such programs to be provided.

Employees may join or remove themselves or their dependents from participation in any program once annually. The City shall notify employees of the join/remove period by providing a notice with payroll at least three (3) weeks prior to the time period.
(c) EMPLOYEE PARTICIPATION. All eligible employees (typically only full-time employees) shall be covered under the PERS medical program, except as provided for herein. The employee may select from the PERS plans which health program is best for the employee's family once annually. Employees may modify their dependent medical coverage under the PERS health plan as permitted by the insurance company. Should the program cost more than the City's contribution provided in this Article, the City shall deduct the additional funds from the employee's paycheck to pay the difference.

If an employee is able to provide proof of coverage under a spouse's or other health insurance plan, the employee need not obtain health insurance under the City's provided PERS medical program. All employees electing not to participate in the City's PERS medical program shall be required to:

1. Submit adequate written proof of medical coverage;

2. Provide the City with no less than thirty (30) days written notice before any such medical coverage is canceled; and
PAGE 130 of 344

3. Execute a liability and hold harmless release form removing the City from all liability resulting from medical coverage or the lack thereof.
(d) CITY CONTRIBUTION. The City's contribution is established at two-hundred seventy-five dollars ($275.00) per month per annuitant and active eligible employee. This monthly contribution shall only increase as required by the Board of Administration of the Public Employees’ Retirement System or the State Legislature, as set forth in Government Code Section 22892.

The City of San Marino will establish a flexible floating fringe benefit pool (“FFBP”) for currently active employees. This “FFBP” shall not be used by any current annuitants or future annuitants. The purpose of the “FFBP” is to provide current active employees with additional health insurance, life insurance, vision insurance, disability insurance, and dental insurance.

For a two-year term, the City of San Marino commits to fully funding the cost of the insurances noted above for the employee and all eligible dependents, capped at the rates for the Los Angeles County region of medical coverage.

Effective January 1, 2023, the City of San Marino shall contribute the following flat rates per month on behalf of each currently active employee to the “FFBP”:

No Coverage Elected for Medical Insurance: $ 831.94
Employee Only Coverage Elected for Medical Insurance: $ 831.94 Employee +1 Dependent Coverage Elected for Medical Insurance: $1,875.10 Employee + 2 or More Dependents Coverage Elected for Medical Insurance: $2,537.36 Effective January 1, 2024, the City will fully fund the same insurances noted above, recalculating the amounts based on insurance premium increases.

In the event that the “FFBP” fails to cover the actual costs of the additional health insurance, required life insurance, vision insurance, required disability insurance, and dental insurance, the individual employee shall pay the difference. Any “FFBP” amount left unspent on actual insurance costs will be forfeited by the employee, with no option to cash it out, utilize it towards voluntary benefits, etc. (e) LEGACY CASH-OUT PROGRAM. In 2019, the City of San Marino discontinued the practice of permitting the unused amount of the FFBP to be cashed out by current and/or new employees. Only employees who were cashing out at the time of the previous MOU adoption were permitted to continue. That policy continues in this MOU. The employees who continue to have a cash-out amount are now part of this “Legacy Cash Out Program.” Said cash-out shall not be compensable to CalPERS as salary pursuant to California Code of Regulations, Chapter 2, Article 5, Section 572 (2CCR571). As before, all cash-out amounts are capped and shall never increase from the current amounts, but may decrease, as follows.

All Legacy Cash Out participants who elect medical insurance coverage shall have the amount of their cashout reduced on a penny-for-penny basis directly proportional to any increase to their insurance costs. For example, if an employee’s insurance costs increase by $50.75 per month, that employee’s cash-out will reduce by $50.75 per month. Effective July 1, 2022, any reduction becomes the new maximum cash-out amount for the employee and may decrease again in the future, but never increase.

PAGE 131 of 344
For Legacy Cash Out Program employees who waive medical insurance coverage, their cash-out amounts will be reduced by the average percent that the cash-out reduced for Legacy employees who elect medical insurance coverage. For example, if the Legacy employees who elect medical insurance see an overall average reduction of 3.75% in their collective cash-out amount, then Legacy employees who waive medical insurance will see a corresponding 3.75% reduction in their cash-out amounts. Effective July 1, 2022, any reduction becomes the new maximum cash-out amount for the employee and may decrease again in the future, but never increase.
(f) RETIREE PARTICIPATION. Retirees, who have retired under a PERS retirement program after a minimum of five (5) years of full-time employment with the City or who have been authorized by the City Manager, shall be eligible to participate in the PERS medical program, the dental program and the vision plan provided by the City for current employees as provided in this Article.

Retirees and their dependents shall be eligible to remain in the PERS medical program for as long as they shall meet the requirements of said program. Retirees shall be eligible to participate in the other health programs provided for herein until they reach the age of sixty-five (65). Retirees may carry dependent coverage under the health programs (other than PERS medical) provided for herein until the dependent reaches the age of sixty-five (65).

Retirees shall be provided $275 per month, to be used for payment toward the medical and health benefits contained herein. If a retiree selects a program(s) in excess of the amount provided by the City, the Retiree shall be responsible for paying the balance due. Should the retiree select a program(s) costing less than the amount provided by the City or elect not to have any coverage, the employee shall have no rights to the balance available.

The City shall increase the contribution available to retirees by the amount required by the PERS medical program.
(g) LONG TERM DISABILITY INSURANCE. The City shall provide a Long Term Disability (LTD) insurance program for affected employees. The cost for said LTD insurance shall be paid by the employee from the monthly City contribution noted earlier in this Section. All affected employees shall be required to participate in the Long Term Disability insurance program.

The Short/Long Term Disability program shall be with a thirty (30) day elimination period up to age 65. (h) LIFE INSURANCE. The City shall provide a life insurance benefit in the amount of fifty thousand dollars ($50,000.00) per employee. The cost for said life insurance shall be paid by the employee from the monthly City contribution.

All affected employees shall be required to participate in the life insurance program. An employee may buy additional life insurance at their own cost.
(i) PART-TIME EMPLOYEE PARTICIPATION. Effective January 1, 2023, part-time employees may elect to participate in all eligible insurance programs at their own cost; there will be no City contribution.

Eligibility determinations are made by the insurance plans themselves, but the City anticipates that dental, vision, life, disability, and supplemental programs will likely be available.

PAGE 132 of 344
SECTION 7. NON-SWORN WORK SCHEDULES
Effective March 1, 2020, the following work schedule shall take effect for full-time employees unless otherwise modified by the City Manager.

Monday-Thursday 7:00 a.m. to 5:00 p.m.

Friday 7:00 a.m. to 11:00 a.m.

Affected Employees Include:
• City Hall:
o Accounting Manager/Controller
o Assistant to the City Manager/ Community Engagement Manager o City Clerk
o Code Enforcement Manager
o Community Development Director
o Finance Director
o Human Resources Manager and/or Director
• Community Services:
o Community Services Director
o Recreation Manager
• Police:
o Police Records Manager
• Public Works:
o Parks and Public Works Director
o Public Works Manager
Exceptions:
• Library Manager: Monday through Friday 9:00 a.m to 6:00 p.m.

SECTION 8. HOLIDAYS
All full-time employees shall be entitled to the following eleven (11) holidays as days off with pay:

New Year's Day
President's Day
Memorial Day
Fourth of July
Labor Day
Veteran's Day
Thanksgiving Day
Friday after Thanksgiving
Christmas Eve
Christmas Day
New Year's Eve
Full-time exempt employees required by the City Manager to work a holiday may (on an hour-for-hour basis up to a maximum of one full day) credit those working hours to their Holiday Earned accrual account or use the equivalent number of hours within that same payperiod, subject to their supervisor’s approval of the day PAGE 133 of 344
off.

SECTION 9. SICK LEAVE
Sick leave shall be used solely for:
• Diagnosis, care or treatment of an existing health condition or preventative care for an employee or an employee’s family member(s). Family member includes parent, child, spouse, registered domestic partner, parent-in-law, sibling, grandchild, or grandparent. • To obtain relief or services related to being a victim of domestic violence, sexual assault, or stalking as described in Labor Code Section 230(c) and 230.1(a).

In the event an employee experiences a catastrophic illness, the employee may be credited donated sick leave hours from other employees’ sick leave accruals upon prior approval of the City Manager. The employee must first exhaust all their sick and vacation leave prior to receiving any sick leave donation.

Catastrophic leave will be approved upon presentation of a “medical certification of a serious health condition.”
Each full-time employee shall accrue five (5) hours of sick leave time at the end of each pay period not to exceed ten (10) hours per month, up to a maximum of two-hundred and forty (240) hours. Upon reaching the maximum accrual allowed, accrued hours received above the maximum shall be placed in a “bank,” only to be used in the event of a catastrophic illness with the approval of the City Manager.

Each part-time employee shall accrue to up three paid sick leave days (24 hours) in a twelve (12) month period as long as they work in excess of thirty (30) days or more within a year of beginning employment. In sum, employees accrue one (1) hour of paid sick leave for every thirty (30) hours worked; however, employees in this category shall not be entitled to use the sick leave until the 90th day of employment.

The City may limit the use of sick leave to twenty-four (24) hours per year.

An employee shall submit a "Leave Request" form to the City Manager no less than twenty-four (24) hours prior to taking sick leave for pre-scheduled medical appointments. An employee who has been absent from work due to illness shall complete a "Leave Request" form on the day he/she returns to work indicating the date, times and nature of illness. Newly-hired full-time employees shall receive sixty (60) hours of sick leave time on the date of initial hire as an advance for accruals, and shall be eligible to begin the monthly accrual provided for herein beginning the first day of the month following completion of six (6) months of employment.

Full-time employees leaving employment with the City for any reason within the first six (6) months of employment, having received an advance for accruals of sick leave time and having used said sick leave time at a rate greater than ten (10) or twelve (12) hours as applicable of sick leave time off for each month of actual employment during the six (6) month period of the advance, shall have the amount of sick leave time off in excess of ten (10) or twelve (12) hours per month deducted from the employee's final payroll on an hour for hour basis at the employee's hourly salary rate at the time of separation.

No portion of this Section shall be deemed to prevent an employee from utilizing other accrued leave time, if available, for the purpose of medical or sick leave.

Full-time management employees may elect to cash out sick leave balances in excess of 160 hours at a rate of .50 on the dollar of their base hourly rate of pay. Employees must maintain a minimum of 160 hours PAGE 134 of 344
of sick leave in order to be compensated. Accruals will be based on balances during the last pay period of each fiscal year. Employees shall have no vested rights in the accrued sick leave time upon termination with the City.

SECTION 10. BEREAVEMENT LEAVE
On the death of a member of an employee's immediate family; meaning spouse, natural or adopted child, step-child, grandchild, brother, sister, parent, grandparent, parent-in-law, brother-in-law or sister-inlaw, step-parent, step-brother, step-sister, or other relative living in the same household, the full-time or parttime employee shall be granted bereavement leave as follows:
(a) If the death occurred within a two hundred (200) mile radius of the City of San Marino, the employee shall be granted up to three (3) days bereavement leave, at the number of hours that employee is typically scheduled for on those days.
(b) If the death occurred outside a two hundred (200) mile radius of the City of San Marino, the employee shall be granted up to five (5) days bereavement leave, at the number of hours that employee is typically scheduled for on those days.

Upon request, the City Manager may grant paid bereavement leave in excess of the leave provided herein.

SECTION 11. VACATION LEAVE
All full-time unrepresented employees shall accrue vacation leave in accordance with the following formula:
(a) 7.5 hours for each month during the first (1st) through fifth (5th) year of employment (90.0 hours annually).
(b) 8.0 hours for each month during the sixth (6th) year of employment (96.0 hours annually). (c) 9.0 hours for each month during the seventh (7th) year of employment (108.0 hours annually). (d) 9.5 hours for each month during the eighth (8th) year of employment (114.0 hours annually). (e) 10.0 hours for each month during the ninth (9th) through the nineteenth (14th) year of employment (120.0 hours annually).
(f) 11.5 hours for each month during the fifteenth (15th) through the nineteenth (19th) year of employment (138 hours annually).
(g) 13.5 hours for each month during the twentieth (20th) through the twenty-fifth (25th) year of employment (162.0 hours annually).
(h) 15.0 hours for each month beginning with the twenty-sixth (26th) year of employment (180.0 hours annually).

Vacation leave shall be deemed as having been accrued by the employee only at the end of the pay PAGE 135 of 344
period in which the employee was in the service of the City. If employment begins prior to the fifteenth (15th) of the month, vacation leave shall be accrued for that month. If employment begins after the fifteenth (15th) of the month vacation leave shall be accrued beginning with the first (1st) day of the following month. If termination occurs prior to the sixteenth (16th) day of the month no vacation leave shall be accrued for that month.

Accrual at the next highest incremental rate shall begin at the end of the first pay period ending after the employee's anniversary date of original employment with the City, regardless of any promotions or demotions. If the anniversary date is the first (1st) of the month the higher rate shall be credited for that month.

If the anniversary date is the sixteenth (16th) of the month the higher rate shall begin with the first (1st) day of the following month.

Employees shall be eligible to accrue a maximum of two (2) times the annual vacation leave for which the employee is eligible pursuant to this Section. Vacation leave in excess of the maximum accrual shall be compensated on the regular payroll following the month in which the maximum accrual was attained at the hourly rate pay in effect in the month of accrual. Accrual in excess of the maximum permitted herein may be granted by the City Manager if special circumstances so warrant.

SECTION 12. ADMINISTRATIVE LEAVE
All full-time unrepresented employees shall be eligible for administrative leave in recognition of the additional hours required in performance of their duties. Administrative leave shall be taken only upon the approval of the City Manager. Administrative leave shall be accrued at the end of the first pay period beginning after July 1st of each year and shall not be carried beyond the fiscal year in which it is accrued, and remaining administrative leave time shall not be compensated.

Employees may accrue up to eighty 80 hours of administrative leave annually at the discretion of the City Manager. Any unused accrued administrative leave shall be paid out to an employee upon separation from City employment.

SECTION 13. OTHER LEAVES OF ABSENCE
Full-time employees may be eligible for absence without pay for periods of up to thirty (30) days upon approval of the City Manager.

Full-time employees may be eligible for absence with or without pay for a period of not more than one (1) year upon approval of the City Manager and the City Council.

SECTION 14. PROBATION UPON APPOINTMENT
Department director and part-time employees are designated as “at-will.” All other unrepresented employees who are not at-will and are appointed from outside City employment shall be subject to a twelve (12) month probationary period following their appointment to a management position, unless extended or shortened by the City Manager for no more than six months in either direction. An unrepresented not at-will current City employee who is promoted shall serve a six (6) month probationary period, unless extended or shortened by the City Manager for no more than six months in either direction.

PAGE 136 of 344
SECTION 15. UNIFORMS
Unrepresented employees required to wear a uniform regularly as part of their duties for the City shall have the uniforms provided by the City, unless otherwise specified below.

The Fire Chief and Fire Division Chief(s) shall be provided the sum of $200 each year for maintenance of regular fire uniforms.

The Police Chief and Police Commanders shall be provided the sum of $1000 each year for maintenance and purchase of police uniforms.

The Public Works Manager, Code Enforcement Manager, and part-time Code Enforcement Officer(s) shall be provided the sum of $300 each year for replacement of work boots.

SECTION 16. SEVERANCE PROVISION FOR AT-WILL DEPARTMENT HEADS In recognition of the fact that Department Heads serve at the will and pleasure of the City Manager (with City Council concurrence), the City Manager shall offer severance pay to any Department Head who is terminated involuntarily or pursuant to a negotiated separation agreement, in an amount not to exceed four months of base salary.

The amount of such severance shall be subject to the following provisions:

1. An employee must have at least 12 months of service as a Department Head with the City.

2. An employee may be eligible for up to four months of base salary based on years of service as a Department Head, as follows:
• 0-12 months - No Severance
• Completion of 12 months - 1 month of severance pay
• Completion of 24 months - 2 months of severance pay
• Completion of 36 months - 3 months of severance pay
• Completion of 48 months - 4 month of severance pay

3. Any severance pay is conditioned on the execution of a full release and waiver as to all employmentrelated issues by the Department Head.

4. This provision shall not apply to any retirement (either service or disability), death, and/or any voluntary resignation by a Department Head.

SECTION 17. ARPA (COVID-19) BONUS
All full-time employees employed by the City on January 3, 2023, shall receive a one-time bonus of $100 for each month employed by the City from March 2020 through June 2022. The total amount received shall not exceed twenty-eight hundred dollars ($2800) in total and will be prorated in general and for partial months.

SECTION 18. APPEARANCE GUIDELINES
The City’s 2020 Business Attire and Grooming Policy (Non-Sworn) has been updated to provide for a casual Friday. All employees are subject to this policy, which is included here as Exhibit B.

PAGE 137 of 344
EXHIBIT “A”

WAGE BENEFIT SCHEDULE
Executive Managers
Monthly Rates Effective: 7/110/4/2022
Step A Step B Step C Step D Step E
Fire Chief $14,994 $18,22520,048
Chief of Police $14,994 $18,225
Community
Development
Director
$13,363 $16,244
Finance
Director
$13,363 $16,244
Human
Resources
Director
$13,363 $16,244
Parks & Public
Works Dir./City
Eng.
$13,363 $16,244
Community
Services
Director
$11,711 $14,235
Assistant to the
City Manager
$9,179 $11,157
Human
Resources
Manager
$9,179 $11,157
PAGE 138 of 344
Executive Managers
Monthly Rates Effective: 7/1/2023
Step A Step B Step C Step D Step E
Fire Chief $15,594 $18,95420,850
Chief of Police $15,594 $18,954
Community
Development
Director
$13,898 $16,893
Finance
Director
$13,898 $16,893
Human
Resources
Director
$13,898 $16,893
Parks & Public
Works Dir./City
Eng.
$13,898 $16,893
Community
Services
Director
$12,180 $14,805
Assistant to the
City Manager
$9,546 $11,603
Human
Resources
Manager
$9,546 $11,603
PAGE 139 of 344
Managers
Monthly Rates Effective: 7/1/2022
Step A Step B Step C Step D Step E
Police
Commander $12,782 $13,421 $14,092 $14,797 $15,536
Fire Division
Chief $12,782 $13,421 $14,092 $14,797 $15,536
Public Works
Manager $9,179 $9,638 $10,120 $10,626 $11,157
Accounting
Manager/
Controller $9,179 $9,638 $10,120 $10,626 $11,157
Library
Manager $9,179 $9,638 $10,120 $10,626 $11,157
Police Records
Manager $9,179 $9,638 $10,120 $10,626 $11,157
Recreation
Manager $9,179 $9,638 $10,120 $10,626 $11,157
Code
Enforcement
Manager $9,179 $9,638 $10,120 $10,626 $11,157
City Clerk $9,179 $9,638 $10,120 $10,626 $11,157
PAGE 140 of 344
Managers
Monthly Rates Effective: 7/1/2023
Step A Step B Step C Step D Step E
Police
Commander $13,293 $13,958 $14,656 $15,388 $16,158
Fire Division
Chief $13,293 $13,958 $14,656 $15,388 $16,158
Public Works
Manager $9,546 $10,023 $10,524 $11,051 $11,603
Accounting
Manager/
Controller $9,546 $10,023 $10,524 $11,051 $11,603
Library
Manager $9,546 $10,023 $10,524 $11,051 $11,603
Police Records
Manager $9,546 $10,023 $10,524 $11,051 $11,603
Recreation
Manager $9,546 $10,023 $10,524 $11,051 $11,603
Code
Enforcement
Manager $9,546 $10,023 $10,524 $11,051 $11,603
City Clerk $9,546 $10,023 $10,524 $11,051 $11,603
PAGE 141 of 344
Part-Time Employees
Hourly Rates Effective: 7/1/2022
Step A Step B Step C
Child
Development
Specialist
$23.58 $24.76 $26.00
Pool Manager $23.58 $24.76 $26.00
Professional
Intern $21.26 $22.33 $23.44
Assistant Pool
Manager $20.64 $21.67 $22.76
Maintenance
Assistant $19.89 $20.89 $21.93
Recreation
Specialist $18.78 $19.72 $20.70
Water Safety
Instructor $18.78 $19.72 $20.70
Library
Assistant $18.59 $19.51 $20.49
Library
Monitor $17.72 $18.60 $19.53
Police Cadet $17.48 $18.36 $19.28
Library Clerk $16.24 $17.05 $17.91
Library Page $16.05 $16.85 $17.70
Park
Attendant $16.05 $16.85 $17.70
Recreation
Program
Leader $16.05 $16.85 $17.70
Lifeguard $16.05 $16.85 $17.70
PAGE 142 of 344
Part-Time Employees
Hourly Rates Effective: 7/1/2023
Step A Step B Step C
Child
Development
Specialist
$24.53 $25.75 $27.04
Pool Manager $24.53 $25.75 $27.04
Professional
Intern $22.11 $23.22 $24.38
Assistant Pool
Manager $21.47 $22.54 $23.67
Maintenance
Assistant $20.69 $21.72 $22.81
Recreation
Specialist $19.53 $20.51 $21.53
Water Safety
Instructor $19.53 $20.51 $21.53
Library
Assistant $19.33 $20.30 $21.31
Library
Monitor $18.43 $19.35 $20.31
Police Cadet $18.18 $19.09 $20.05
Library Clerk $16.89 $17.74 $18.62
Library Page $16.69 $17.53 $18.40
Park
Attendant $16.69 $17.53 $18.40
Recreation
Program
Leader $16.69 $17.53 $18.40
Lifeguard $16.69 $17.53 $18.40
PAGE 143 of 344
PAGE 144 of 344

UNREPRESENTED EMPLOYEES

SALARY AND BENEFITS SCHEDULE

Notwithstanding the classification’s exempt status, the Fire Division Chief classification shall receive timeand-one-fifth (1.2 times the employee’s regular rate of pay) compensation for administrative duties worked beyond 112.31 hours in a pay period. In circumstances where an employee in the Fire Division Chief classification assumes supplemental responsibilities on a temporary basis, a maximum duration of 12 consecutive months, the Fire Chief is authorized to grant up to an additional 10% of compensation at the employee’s base salary rate for the duration of the assignment.

Employees with unsatisfactory performance shall not receive a merit increase.

SECTION 3. TUITION REIMBURSEMENT
Full-time employees are eligible for reimbursement for costs incurred during the fiscal year related to pursuing a formal college degree. Costs for books, fees and tuition are eligible for reimbursement. Maximum annual reimbursement is $2,500 per employee. Actual amount may vary based on available funds and the number of members submitting for reimbursement and the total amount requested by applicants. Maximum annual funds available for the program is $5,000. Amount of funds to be dispersed will be established at the PAGE 145 of 344
end of the fiscal year and will be based on the number of applicants and the total amount requested.

SECTION 4. VEHICLE USE
Employees required to use their own vehicles for City business may be reimbursed for mileage at the rate established by the Internal Revenue Service.

Assignment of a City vehicle may be revoked or modified by the City Council, City Manager, or respective department without recourse by the employee.

SECTION 5. RETIREMENT
Employees eligible for participation in the CalPERS Retirement system shall be subject to the following rules.

Employees not deemed eligible for membership in the CalPERS system shall participate in PARS.

PAGE 146 of 344
Classic Members
CalPERS refers to all members that do not fit within the definition of a new member as “classic members.” Fire Managers:

Effective January 1, 2013, the employees’ retirement formula shall be determined by a three-tier system:

Police Managers:

Effective January 1, 2013, the employees’ retirement formula shall be determined by a three-tier system:

Miscellaneous (Non-Sworn) Managers:

Effective January 1, 2013, the employees’ retirement formula shall be determined by a three-tier system:

Tier 2: For Classic Members hired by the City after July 1, 2012, the City has contracted with PERS to provide 2% at 60 Retirement Benefit with three years of their highest average salary calculated as PAGE 147 of 344
final compensation. Employees shall pay the entire portion of the required 7% employee contribution on behalf of the employee to CalPERS.

1. Submit adequate written proof of medical coverage;

2. Provide the City with no less than thirty (30) days written notice before any such medical coverage is canceled; and
PAGE 148 of 344

Effective January 1, 2023, the City of San Marino shall contribute the following flat rates per month on behalf of each currently active employee to the “FFBP”:

PAGE 149 of 344
For Legacy Cash Out Program employees who waive medical insurance coverage, their cash-out amounts will be reduced by the average percent that the cash-out reduced for Legacy employees who elect medical insurance coverage. For example, if the Legacy employees who elect medical insurance see an overall average reduction of 3.75% in their collective cash-out amount, then Legacy employees who waive medical insurance will see a corresponding 3.75% reduction in their cash-out amounts. Effective July 1, 2022, any reduction becomes the new maximum cash-out amount for the employee and may decrease again in the future, but never increase.
(f) RETIREE PARTICIPATION. Retirees, who have retired under a PERS retirement program after a minimum of five (5) years of full-time employment with the City or who have been authorized by the City Manager, shall be eligible to participate in the PERS medical program, the dental program and the vision plan provided by the City for current employees as provided in this Article.

Eligibility determinations are made by the insurance plans themselves, but the City anticipates that dental, vision, life, disability, and supplemental programs will likely be available.

PAGE 150 of 344
SECTION 7. NON-SWORN WORK SCHEDULES
Effective March 1, 2020, the following work schedule shall take effect for full-time employees unless otherwise modified by the City Manager.

Monday-Thursday 7:00 a.m. to 5:00 p.m.

Friday 7:00 a.m. to 11:00 a.m.

SECTION 8. HOLIDAYS
All full-time employees shall be entitled to the following eleven (11) holidays as days off with pay:

The City may limit the use of sick leave to twenty-four (24) hours per year.

No portion of this Section shall be deemed to prevent an employee from utilizing other accrued leave time, if available, for the purpose of medical or sick leave.

Full-time management employees may elect to cash out sick leave balances in excess of 160 hours at a rate of .50 on the dollar of their base hourly rate of pay. Employees must maintain a minimum of 160 hours of sick leave in order to be compensated. Accruals will be based on balances during the last pay period of each fiscal year. Employees shall have no vested rights in the accrued sick leave time upon termination with PAGE 152 of 344
the City.

Upon request, the City Manager may grant paid bereavement leave in excess of the leave provided herein.

Vacation leave shall be deemed as having been accrued by the employee only at the end of the pay period in which the employee was in the service of the City. If employment begins prior to the fifteenth (15th) of the month, vacation leave shall be accrued for that month. If employment begins after the fifteenth (15th) PAGE 153 of 344
of the month vacation leave shall be accrued beginning with the first (1st) day of the following month. If termination occurs prior to the sixteenth (16th) day of the month no vacation leave shall be accrued for that month.

If the anniversary date is the sixteenth (16th) of the month the higher rate shall begin with the first (1st) day of the following month.

SECTION 13. OTHER LEAVES OF ABSENCE
Full-time employees may be eligible for absence without pay for periods of up to thirty (30) days upon approval of the City Manager.

Full-time employees may be eligible for absence with or without pay for a period of not more than one (1) year upon approval of the City Manager and the City Council.

SECTION 15. UNIFORMS
Unrepresented employees required to wear a uniform regularly as part of their duties for the City shall have the uniforms provided by the City, unless otherwise specified below.

PAGE 154 of 344
The Fire Chief and Fire Division Chief(s) shall be provided the sum of $200 each year for maintenance of regular fire uniforms.

The Police Chief and Police Commanders shall be provided the sum of $1000 each year for maintenance and purchase of police uniforms.

The Public Works Manager, Code Enforcement Manager, and part-time Code Enforcement Officer(s) shall be provided the sum of $300 each year for replacement of work boots.

The amount of such severance shall be subject to the following provisions:

1. An employee must have at least 12 months of service as a Department Head with the City.

3. Any severance pay is conditioned on the execution of a full release and waiver as to all employmentrelated issues by the Department Head.

4. This provision shall not apply to any retirement (either service or disability), death, and/or any voluntary resignation by a Department Head.

PAGE 155 of 344
EXHIBIT “A”

WAGE BENEFIT SCHEDULE
Executive Managers
Monthly Rates Effective: 10/4/2022
Step A Step B Step C Step D Step E
Fire Chief $14,994 $20,048
Chief of Police $14,994 $18,225
Community
Development
Director
$13,363 $16,244
Finance
Director
$13,363 $16,244
Human
Resources
Director
$13,363 $16,244
Parks & Public
Works Dir./City
Eng.
$13,363 $16,244
Community
Services
Director
$11,711 $14,235
Assistant to the
City Manager
$9,179 $11,157
Human
Resources
Manager
$9,179 $11,157
PAGE 156 of 344
Executive Managers
Monthly Rates Effective: 7/1/2023
Step A Step B Step C Step D Step E
Fire Chief $15,594 $20,850
Chief of Police $15,594 $18,954
Community
Development
Director
$13,898 $16,893
Finance
Director
$13,898 $16,893
Human
Resources
Director
$13,898 $16,893
Parks & Public
Works Dir./City
Eng.
$13,898 $16,893
Community
Services
Director
$12,180 $14,805
Assistant to the
City Manager
$9,546 $11,603
Human
Resources
Manager
$9,546 $11,603
PAGE 157 of 344
Managers
Monthly Rates Effective: 7/1/2022
Step A Step B Step C Step D Step E
Police
Commander $12,782 $13,421 $14,092 $14,797 $15,536
Fire Division
Chief $12,782 $13,421 $14,092 $14,797 $15,536
Public Works
Manager $9,179 $9,638 $10,120 $10,626 $11,157
Accounting
Manager/
Controller $9,179 $9,638 $10,120 $10,626 $11,157
Library
Manager $9,179 $9,638 $10,120 $10,626 $11,157
Police Records
Manager $9,179 $9,638 $10,120 $10,626 $11,157
Recreation
Manager $9,179 $9,638 $10,120 $10,626 $11,157
Code
Enforcement
Manager $9,179 $9,638 $10,120 $10,626 $11,157
City Clerk $9,179 $9,638 $10,120 $10,626 $11,157
PAGE 158 of 344
Managers
Monthly Rates Effective: 7/1/2023
Step A Step B Step C Step D Step E
Police
Commander $13,293 $13,958 $14,656 $15,388 $16,158
Fire Division
Chief $13,293 $13,958 $14,656 $15,388 $16,158
Public Works
Manager $9,546 $10,023 $10,524 $11,051 $11,603
Accounting
Manager/
Controller $9,546 $10,023 $10,524 $11,051 $11,603
Library
Manager $9,546 $10,023 $10,524 $11,051 $11,603
Police Records
Manager $9,546 $10,023 $10,524 $11,051 $11,603
Recreation
Manager $9,546 $10,023 $10,524 $11,051 $11,603
Code
Enforcement
Manager $9,546 $10,023 $10,524 $11,051 $11,603
City Clerk $9,546 $10,023 $10,524 $11,051 $11,603
PAGE 159 of 344
Part-Time Employees
Hourly Rates Effective: 7/1/2022
Step A Step B Step C
Child
Development
Specialist
$23.58 $24.76 $26.00
Pool Manager $23.58 $24.76 $26.00
Professional
Intern $21.26 $22.33 $23.44
Assistant Pool
Manager $20.64 $21.67 $22.76
Maintenance
Assistant $19.89 $20.89 $21.93
Recreation
Specialist $18.78 $19.72 $20.70
Water Safety
Instructor $18.78 $19.72 $20.70
Library
Assistant $18.59 $19.51 $20.49
Library
Monitor $17.72 $18.60 $19.53
Police Cadet $17.48 $18.36 $19.28
Library Clerk $16.24 $17.05 $17.91
Library Page $16.05 $16.85 $17.70
Park
Attendant $16.05 $16.85 $17.70
Recreation
Program
Leader $16.05 $16.85 $17.70
Lifeguard $16.05 $16.85 $17.70
PAGE 160 of 344
Part-Time Employees
Hourly Rates Effective: 7/1/2023
Step A Step B Step C
Child
Development
Specialist
$24.53 $25.75 $27.04
Pool Manager $24.53 $25.75 $27.04
Professional
Intern $22.11 $23.22 $24.38
Assistant Pool
Manager $21.47 $22.54 $23.67
Maintenance
Assistant $20.69 $21.72 $22.81
Recreation
Specialist $19.53 $20.51 $21.53
Water Safety
Instructor $19.53 $20.51 $21.53
Library
Assistant $19.33 $20.30 $21.31
Library
Monitor $18.43 $19.35 $20.31
Police Cadet $18.18 $19.09 $20.05
Library Clerk $16.89 $17.74 $18.62
Library Page $16.69 $17.53 $18.40
Park
Attendant $16.69 $17.53 $18.40
Recreation
Program
Leader $16.69 $17.53 $18.40
Lifeguard $16.69 $17.53 $18.40
PAGE 161 of 344
PAGE 162 of 344
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Lizette Guerrero, Human Resources Director
DATE: November 9, 2022
SUBJECT: RECOMMENDATION FOR THE CITY COUNCIL TO CONCUR
ON THE CITY MANAGER’S HIRING SELECTION FOR SAN

MARINO PARKS & PUBLIC WORKS DIRECTOR/CITY

ENGINEER

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
Sections 02.03.04, 02.03.07, and 02.04.02 of the San Marino Municipal Code (SMMC) authorize the City Manager to appoint and remove department heads from office, but only with the concurrence of the City Council. Specifically, SMMC §02.04.02(B) states, “All department heads shall be ‘at will employees,’ serving at the pleasure of the City Manager. The hiring or discharge of department heads shall be subject to concurrence by the Council…” On November 8, 2017, the City Council confirmed its desire to continue this practice.

DISCUSSION
The City’s former Parks and Public Works Director left the City in April 2022 for a promotion in a larger city. Staff conducted an internal executive recruitment, but was not successful in obtaining a qualified candidate.

Thereafter, the City hired Pekham & McKenney to conduct the executive recruitment. I am delighted to report that we believe we’ve found a successful candidate, interviewed by our Interim Parks & Public Works Director, our Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
PAGE 163 of 344
former City Manager, the Executive Team, and myself. We are currently conducting background checks on the selected candidate and expect to have that successfully concluded by the City Council’s meeting on November 9, 2022. If concurrence is received by the City Council, we expect that the selected candidate would come aboard on Monday, December 12, 2022.

FISCAL IMPACT & PROCUREMENT REVIEW
No additional appropriations are necessary for these recommendations. The position of Parks & Public Works Director/City Engineer is already accounted for in the FY 2022-23 budget.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move that the City Council concur with the Acting City Manager on the hiring of Amber Shah as Parks & Public Works Director/City Engineer for the City of San Marino.”

ATTACHMENTS
None.

PAGE 164 of 344
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Cathi Johnson, Community Services Director
DATE: November 9, 2022
SUBJECT: APPROVAL OF ORDINANCE NO. O-22-1399 (FIRST

READING) REGARDING THE CROWELL PUBLIC
LIBRARY’S CODE OF CONDUCT

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Safe Community
Inviting and Relevant City Facilities

BACKGROUND
Patrons of the Crowell Public Library are subject to a Standards of Behavior policy (Attachment 1), last approved by the Library Board of Trustees on April 27, 2017. The vast majority of incidents involving violations of the policy are handled by Library staff. Occasionally, however, due to the severity of the incident or other potential safety concerns, the San Marino Police Department (SMPD) is contacted for assistance. When a violation is severe enough to rise to the level of a crime under the California Penal Code, the officers have clear authority to arrest or remove an individual. However, when the violation of the policy does not rise to the level of a crime under the Penal Code, the officers do not have similar authority to address the potential safety concerns.

DISCUSSION
Attachment 2 is the revised Library Code of Conduct that is proposed to supersede the Standards of Behavior and be codified into the San Marino Municipal Code. It is anticipated that the vast majority of code of conduct issues would continue to be handled by Library staff, and would usually just involve reminding patrons of the rules, or issuing warnings. In more extreme Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
PAGE 165 of 344
circumstances, temporary suspension of library privileges or issuance of administrative citations could be utilized.

In those rare instances where safety concerns are involved, codification would also allow for more effective police intervention. The police would now be able to remove patrons or make arrests for violations of the policy. These violations could then be prosecuted as either infractions or misdemeanors by the City Prosecutor.

On October 24, 2022, the Library Board of Trustees approved the updated Library Code of Conduct and requested the City Council approve and codify the policy into the San Marino Municipal Code.

FISCAL IMPACT & PROCUREMENT REVIEW
This report has no fiscal impact and requires no procurement review.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council waive full reading and introduce for first reading Ordinance No. O-22-1399. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to waive full reading and introduce for first reading by title only Ordinance No. O-22-1399, an Ordinance of the City Council of the City of San Marino Adding Article 19 to Chapter XIV “Library Code of Conduct” of the San Marino Municipal Code Establishing a Library Code of Conduct at the Crowell Public Library.”

ATTACHMENTS

1. Standards of Behavior

2. Ordinance No. O-22-1399
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1 STANDARDS OF BEHAVIOR
April 2017
The Crowell Public Library is open to all members of the public. Patrons may remain in the Library as long as necessary/appropriate to use the services, materials or facilities for reading, studying, attending programs and obtaining information.

It is our goal to provide an atmosphere that is welcoming, comfortable, and consistent with library purposes. The public is expected to behave in a manner that is respectful of the library’s users and staff, materials and equipment, and facilities and premises. A person who behaves otherwise will be required to leave the building.

General Guidelines

1. The Crowell Public Library will uphold all state laws and local ordinances in regard to public behavior.

2. The following activities are specifically prohibited:
a. Damaging, mutilating, or illegally removing library materials or property. b. Violating the library’s Internet Use Policy.
c. Eating or smoking in the building. Covered beverages (with lids or caps) are permitted.
d. Smoking on library premises, including the outdoor patio. e. Bringing animals into the library except for service animals. f. Using restrooms for washing clothes or bathing.
g. Parking bicycles in the library. Using skateboards, inline skates, etc. on library premises. (Ordinance number 977, 6-13-90; City Code 15.11.02) h. Entering staff areas.

3. Patrons will respect the rights of other patrons and staff and not harass or annoy others by:
a. Begging or soliciting.
b. Engaging in loud, offensive or abusive language and/or gestures which are disturbing to others.
c. Using personal radios, televisions, video games, cellular phones or other personal electronic devices which are disturbing to others. d. Creating a disturbance by yelling, running, throwing objects, misusing the facilities, or other disruptive behaviors.

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2 4. Adults are responsible for the conduct of children in their care. Adults are responsible for monitoring the safety, activities and behavior of their children in the library.
a. Library staff cannot care for children left unattended on the premises. b. Library staff cannot assume any parental responsibility for unattended children.
c. Unattended children who violate the Library Standards of Behavior will be asked to telephone an adult (parent) for pick-up.
d. Unattended children who are left on the premises after closing, or children who have been asked to leave the library because of Standards of Behavior violations and cannot reach their parent, will be turned over to the San Marino Police Department (Ordinance number O99-1129; City Code

14.08.04)
e. The children’s and young adult areas are intended to be used by children and adults accompanying children or those legitimately working with children’s materials.

5. Patrons will maintain bodily hygiene as to not constitute a nuisance to other persons in the library.

6. Patrons must be fully clothed at all times, including shirts and shoes.

7. Patrons must be watchful of personal possessions. The library is not responsible for lost, damaged or stolen personal property.

Enforcement

1. Violation of the foregoing may result in the patron’s library privilege being limited or revoked, removal of the patron from the building, or criminal prosecution if the conduct constitutes a violation of either State law or the San Marino Municipal Code.

2. The City Librarian, upon staff recommendation, may revoke the patron’s library use privilege for a period up to one year.

3. A library patron whose library privilege has been revoked may appeal the decision by submitting a completed Library Revocation Appeal form to the City Librarian within ten (10) days from the date of the determination letter.

4. A patron whose library privilege has been revoked must schedule a meeting with the City Librarian prior to resumption of library privileges. The purpose of the meeting will be to review the Standards of Behavior policy.

Adopted by Library Board of Trustees April 27, 2017.

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ORDINANCE NO. 22-1399

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF SAN MARINO ADDING ARTICLE 19 TO CHAPTER
XIV “LIBRARY CODE OF CONDUCT” OF THE SAN

MARINO MUNICIPAL CODE ESTABLISHING A

LIBRARY CODE OF CONDUCT AT THE CROWELL

PUBLIC LIBRARY

THE CITY COUNCIL OF THE CITY OF SAN MARINO DOES ORDAIN AS FOLLOWS:

WHEREAS, it is necessary for the Crowell Public Library to maintain a code of conduct to facilitate an atmosphere that is welcoming, comfortable, and consistent with library purposes; and

WHEREAS, effective April 27, 2017, the Library Board of Trustees approved Standards of Behavior policy applicable to patrons of the Crowell Public Library; and WHEREAS, on October 24, 2022, the Library Board of Trustees recommended that City Council codify the Crowell Public Library’s revised Standards of Behavior policy as the Library Code of Conduct; and
WHEREAS, the current standards are only enforceable by library staff and City Council desires to codify the Library Code of Conduct to provide City staff with additional tools of enforcement to facilitate a better library experience for patrons.

SECTION 1. Approval of the Library Code of Conduct. The City Council adopts the Library Code of Conduct at the Crowell Public Library, and amends the San Marino Municipal Code by adopting Chapter XIV, Article 19 as set forth in Exhibit A.

SECTION 2. The City Council finds that this ordinance is exempt from the provisions of the California Environmental Quality Act (“CEQA”) because it will not result in a direct or reasonably foreseeable indirect physical change in the environment and is not a “project,” as defined in Section 15378 of the CEQA Guidelines.

SECTION 3. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this ordinance, or its application to any other person or circumstance. The City Council declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or PAGE 169 of 344
more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

SECTION 4. PUBLICATION AND EFFECTIVE DATE. The City Clerk is directed to certify this ordinance and cause it to be published in the manner required by law. This ordinance takes effect 30 days from the date of its adoption
PASSED, APPROVED, AND ADOPTED THIS _____ DAY OF ___________, 2022. ___________________________

SUSAN JAKUBOWSKI
MAYOR
ATTEST:
_____________________________

CHRISTINA BAKER

CITY CLERK

APPROVED AS TO FORM
__________________________________
JOSEPH M. MONTES

CITY ATTORNEY
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I HEREBY CERTIFY that the foregoing Ordinance No. O-22-1399, was introduced at a Regular Meeting of the City Council held on the 9th day of November 2022, and was approved and adopted at a Regular Meeting of the City Council held on the 14th day of December, 2022. By the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________

CHRISTINA BAKER

CITY CLERK
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EXHIBIT A
Chapter XIV, Article 19
Library Code of Conduct

14.19.01 PURPOSE
This Article establishes a Code of Conduct expected of persons using the Crowell Public Library and the processes to address violations of this Code of Conduct. The purposes for the Code of Conduct are to ensure that all persons have the ability to use library services and resources, to ensure that library staff may efficiently provide library services and resources, to prevent disruption to such library services and resources, and to further a peaceful, quiet, and orderly environment in which to learn.

14.19.02 DEFINITIONS
For the purpose of this Article, the following definitions shall apply, unless the context clearly indicates or requires a different meaning.

CHILDREN’S AREA: The area of the library specifically designated as such by the library to provide library services and resources that meets the needs of young library users.

CODE: The San Marino Municipal Code.

CRIME: The same definition as in Cal. Penal Code § 15. A violation of this Article is a misdemeanor crime under Cal. Gov’t Code § 36900.

ENFORCEMENT OFFICER: The City Manager, or the City Manager’s designee. The City Manager’s designees include, without limitation: the Community Services Director and Library Services Manager, the Police Chief and police officers, and the city’s Code Enforcement Supervisor and code enforcement officers.

LIBRARY: The Crowell Public Library, including but not limited to its collection areas, meeting rooms, and stores.

LIBRARY PREMISES: The library, and library grounds and parking facilities to the extent that the grounds or parking facilities are owned, controlled, or maintained by the city.

LIBRARY PRIVILEGES: The privilege of entering onto library premises and utilizing any services or resources of the Crowell Public Library.

SERVICE ANIMAL: A dog that has been individually trained to do work or perform tasks for an individual with a disability, as defined under the Americans with Disabilities Act.

SHOE: An item worn on the human foot with a sole.

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SMOKE or SMOKING: The same definition contained in Business and Professions Code § 22950.5(c), and includes vaping.

WHEELED CONVEYANCES: Any wheeled device used for conveyance or transportation, including bicycles, skates, skateboards, collapsible scooters, wheelies, and hover boards. This does not include medically required equipment, or wheelchairs or strollers carrying people who cannot use the library facilities without the assistance of such devices.

14.19.03 CRIMINAL CONDUCT
A person may not commit or attempt to commit any crime punishable under State law, or federal law, or this code on library premises, including, but not limited to:

A. Assault or battery, as defined in Cal. Penal Code §§ 240 and 242.

B. Theft, as defined in Cal. Penal Code § 484.

C. Obstructing or intimidating business operators, public agencies or customers, as defined in Cal. Penal Code § 602.1.

D. Vandalism, as defined in Cal. Penal Code § 594.

E. Indecent exposure or lewd or obscene conduct, as defined in Cal. Penal Code § 314 F. Possession of designated controlled substances, as defined in Cal. Health and Safety Code §§ 11350 and 11351.

G. Disorderly conduct, as defined in Cal. Penal Code § 647.

H. Trespass, as defined in Cal. Penal Code §§ 602 and 634.

I. Smoking, vaping or using tobacco products, as defined in Business and Professions Code § 22950.5(c).

J. Curfew violations, as defined in Article 14.08 of this code.

K. Consumption of alcohol in a public place.

14.19.04 RULES OF CONDUCT
A. The following behaviors are disruptive and do not further a peaceful, quiet, and orderly environment to learn. In addition to the criminal conduct listed in this Article, no person may engage in any of the following activities or behaviors while on library premises:

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1. Loud or disruptive behavior, including yelling, talking loudly, running, throwing objects, abusive or threatening language, or other behavior which disturbs the quiet environment of the library.

2. Using profane, obscene, imminently threatening, or violent language toward library staff or other persons.

3. Harassing or the making of unwanted verbal or physical advances toward library staff or persons on library premises.

4. Possessing any unlawful or illegal substance on library premises.

5. Using personal equipment in the library (such as cellular phones and audio players) in a manner that is disruptive, noisy, or unsafe. Personal equipment or electronic devices must be muted and made inaudible to other persons while in the library.

Cell phones must be set to mute or vibrate.

6. Possessing any beverage in the library without a spill-proof lid.

7. Consuming any food or beverages in a non-designated location within the library.

8. Bringing, possessing, or maintaining on the library premises any garbage or item that emits a foul odor that disturbs other library users or staff.

9. Bringing or using any shopping carts or other wheeled conveyances within the library, on entryways or walkways, in a manner that blocks any passageway on library premises.

10. Smoking, vaping, or using of any tobacco products in the library or within 20-feet of entrances to the library.

11. Consuming or possessing alcoholic beverages on library premises, unless otherwise approved by the city as part of a special event.

12. Leaving backpacks, suitcases, or other large items unattended in the library (other than leaving them at a study carrel while researching the collection for materials), or keeping those items with one in a manner that obstructs entrances, exits, aisles or passageways, or otherwise impedes access to library resources and services.

13. Bringing animals, other than service animals there solely to assist a person with disabilities with tasks directly related to that person’s disability, into the library, including but not limited to collection areas, meeting rooms, and stores.

14. Using library facilities for the purpose of sleeping, bathing, shaving, washing clothes or other similar activities.

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15. Entering the library or remaining in the library, including, but not limited to, collection areas, meeting rooms, and stores, without wearing shoes or clothes that cover the upper and lower torso area.

16. Soliciting, panhandling, selling products without written authorization from library staff, or otherwise conducting business (including tutoring for a fee) within the library.

17. By a person eighteen (18) years of age or older, and in the absence of accompanying children or the permission of library staff, using or occupying of the children’s areas of the library; these areas are specifically designed to meet the needs of young library users and must remain open to those users and the adults accompanying them.

18. Moving library equipment or furniture without library staff knowledge or permission.

19. Tampering with library equipment such as computers, rental equipment, photocopy machines, elevators.

20. Carrying or possessing weapons, including without limitation firearms, chains, clubs, or knives, on library premises.

21. Making unauthorized entry into any restricted area in the library premises, including “staff only” areas.

22. Refusing to relinquish computer equipment or other library resources after scheduled time period for use has expired.

23. Causing overcrowding in library seating areas by sitting more than four (4) persons to a table, two (2) persons to a computer workstation, or one (1) person to a carrel or chair.

24. Failing or refusing to leave the library at closing time.

25. Destroying, defacing or illegally removing library materials or property, including, but not limited to writing in, highlighting or annotating library materials; cutting, tearing or removing pages and parts of pages from library materials.

26. Using library internet and computers in violation of any posted restrictions or on screen notices; including, but not limited to misusing, altering or tampering with computer hardware or software; use of other patrons’ library cards/accounts for internet access, disabling firewall or accessing blocked sites.

27. Entering and bringing an excessive amount of personal items or baggage into the library or place it in a manner where it restricts the usage of the library by other PAGE 175 of 344
patrons and constitutes a nuisance. Personal items may not take up a footprint that exceeds three and one-half by three and one-half feet.

28. Parking bicycles in the library. Using skateboards, inline skates, etc. on library premises.

B. Supervision of minors.

1. No person under the age of nine (9) years of age may enter, use, or remain on library premises without being accompanied by a person eighteen (18) years of age or older.

2. Any person eighteen (18) years of age or older, who brings a child under the age of nine years of age into the library, must supervise and accompany that child at all times.

3. Unattended children who are left on the premises after closing, or children who have been asked to leave the library because of Standards of Behavior violations and cannot reach their parent, will be turned over to the San Marino Police Department

14.19.05 ENFORCEMENT
A. Enforcement.

1. Any enforcement officer may enforce against any violation of the rules of conduct contained in this Article.

2. A violation of this Article is punishable as an infraction or misdemeanor as set forth in section 1.04.02.

3. In the alternative, an enforcement officer may enforce against any violation of this Article by issuing notices of violation or administrative citations. The enforcement officer may issue a notice of violation or an administrative citation to a person in violation of this Article in accordance with Chapter 1.06 of this code. The enforcement officer may order the removal of any person from the library for any violation of the rules of conduct concurrently with the issuance of an administrative citation. Any person removed pursuant to such an order may not re-enter onto library premises for the remainder of the business day. Any person who re-enters the library premises after such removal will be considered a trespasser.

B. Suspension of library privileges.

1. In addition to any other punishment provided for at law, any person who commits or attempts to commit a crime or violates one or more of the rules of conduct set forth in this this Article while on library premises may have their library privileges PAGE 176 of 344
suspended. A person whose library privileges have been suspended may not enter onto library premises or use the services of the Crowell Public Library during the term of their suspension. A written notice of suspension of library privileges will be issued to the person. The following schedule governs the length of a suspension of library privileges:
a.For a person’s first violation, library privileges will be suspended for one week.
b.For a person’s second violation within a 12-month period, library privileges will be suspended for four weeks.
c.For a person’s third violation within a 12-month period, library privileges will be suspended for 16 weeks.
d.If a person commits four or more violations within a 12-month period, library privileges will be suspended for 12 months.

C. Fines.

1. The City Council may set by resolution the fines to be assessed for violations of this Article. If no amount is specified by resolution of the City Council, the fines set forth in Section 1.06.08 of this code may apply.

D. Appeals.

1. A person may appeal an administrative citation or suspension of library privilege in accordance with the administrative hearing procedures outlined in Chapter 1.06 of this code.

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TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Paul Chung, Finance Director
DATE: November 9, 2022
SUBJECT: RECEIVE AND FILE FINANCIAL REPORT FOR FOURTH
QUARTER (APRIL 2022 THROUGH JUNE 2022)

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The following presents the financial activity of the City for the quarter ended June 30, 2022 as well as the fiscal year-to-date financial information. These figures are unaudited and have been compiled by the Finance Department. Financial information as noted at June 30, 2021 has been included for comparative purposes.

DISCUSSION
The Fourth Quarter (April 2022 through June 2022) was the ninth reporting period that the City felt the fiscal impact due to the COVID-19 pandemic as it starts to rebound back to pre-pandemic levels. During the Fourth Quarter of 2022, General Fund revenues decreased by $91k or 0.9% versus the Fourth Quarter of 2021. Tax revenues overall remained strong and intact, up $374k or 4.2%. Charges for Services continues to rebound, up $92k or 21.1%, as the Community Services Department has resumed services after being closed for a majority of the prior year. The primary reason for the decrease for the fourth quarter compared to last year is due to the year-end adjustment to the City-held investments to market value. This is a year-end accounting entry to reflect the market value of the City’s investments versus the cost basis and has no impact on the City’s investment or cash balance. Interest income will Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
PAGE 178 of 344
rebound in Fiscal Year 2022-23 as interest rates are significantly higher.

Total General Fund expenses for the quarter increased by $629k or 22.4% compared to last year. The increase in expenses were anticipated as staffing vacancies were filled but also due to the City being open and providing more services than the year before.

To summarize, the Fourth Quarter revenues and expenditures came in as expected as the local economy continues to recover from the economic impacts of COVID-19. The City’s overall financial status is stable and continues to remain robust. Additional fourth quarter details are provided in the tables below.

Fourth Quarter 2022 versus Fourth Quarter 2021 Financial Information
Below is the revenues and expenditures for the General Fund (Fund 101), the Public Safety Fund (Fund 103), and all of the Special Revenue Funds.

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QUARTERLY FINANCIAL REPORT

GOVERNMENTAL FUNDS (UNRESTRICTED)
General Fund (101)
Revenues QTD PY QTD $$$ %
Taxes 9,270,138 8,895,649 374,489 4.2%
Licenses & Permits 178,390 168,875 9,515 5.6%
Charges for Service 530,474 438,115 92,358 21.1% Note 1 Intergovernmental 922,476 898,672 23,804 2.6%
Fines & Forfeitures 4,799 1,533 3,266 213.0%
Money & Property (516,444) 100,978 (617,422) -611.4% Note 2 Miscellaneous 26,290 3,005 23,285 774.9% Note 3
General Fund Total Revenues 10,416,123 10,506,827 (90,704) -0.9% Expenses QTD PY QTD $$$ %
City Council 3,767 1,925 1,842 95.7%
City Attorney 114,336 110,100 4,236 3.8%
Non-Departmental 166,394 99,534 66,860 67.2%
City Manager's Office 256,144 185,849 70,295 37.8%
Human Resources 144,855 96,047 48,808 50.8%
Finance Department 209,064 230,616 (21,552) -9.3%
Community Development 415,219 488,760 (73,541) -15.0%
Emergency Services 40,512 48,972 (8,460) -17.3%
Parks and Public Works 1,292,301 871,707 420,594 48.2%
Recreation Department 435,716 321,107 114,610 35.7%
Library Department 360,364 354,614 5,751 1.6%
El Molino Viejo - - 0 0.0%
General Fund Total Expenses 3,438,674 2,809,231 629,443 22.4% Note 4 Net Income-General Fund 6,977,449 7,697,597 (720,147) -9.4% Public Safety Fund (103)
Revenues QTD PY QTD $$$ %
Taxes 1,368,286 1,363,018 5,269 0.4%
Charges for Service 235,401 255,986 (20,585) -8.0%
Intergovernmental 18,414 1,597 16,817 1053.3%
Fines & Fees 18,852 18,433 419 2.3%
Miscellaneous 1,265 73,029 (71,764) -98.3% Note 5
1,642,219 1,712,062 (69,844) -4.1%
Expenses QTD PY QTD $$$ %
Police Department 2,007,620 2,093,649 (86,029) -4.1%
Fire Department 1,683,989 1,622,071 61,918 3.8%
3,691,609 3,715,720 (24,111) -0.6%
Net Income-Public Safety Fund (2,049,390) (2,003,657) (45,733) -2.3%

SPECIAL REVENUE FUNDS (RESTRICTED)
QTD PY QTD $$$ %
Revenues 537,376 681,756 (144,380) -21.2%
Expenses 189,851 25,409 164,442 647.2% Note 6
Net Income-Special Revenue Funds 347,525 656,347 (308,822) -47.1% Total Revenues-All Funds 12,983,109 13,142,620 (159,511) -1.2% Total Expenses-All Funds 8,275,934 7,306,537 969,396 13.3% Net Income-All Funds 4,707,175 5,836,083 (1,128,907) -19.3% CY vs PY
CY vs PY
CY vs PY
CY vs PY
CY vs PY
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Items of Note:

1. Increase in Charges for Service is due to City facilities being open compared to the prior year when they were partially closed due to the COVID-19 pandemic. First, Recreation Division charges increased by $60k due to contract classes, daycamp and family life programs being open. Second, the Library saw an increase of $20k mostly due to passport processing. Third, charges from Community Development increased by $12k due to Plan Check Fees and Business License Application Fees as demand for these services remain high.

2. Decrease in Money & Property is due to year-end accounting entry to properly state City-held investments to market value as opposed to cost basis. With interest rates continuing to increase in late 2022, it is expected that interest income will rebound in Fiscal Year 2022-23 while market values of investments will increase as they come closer to maturity.

3. Increase in Miscellaneous Revenues is due to $24k being received for a reimbursement related to COVID-related leave Medicare taxes that the Finance Department was able to recoup from the IRS.

4. Increase in Non-sworn Department expenses of $629k is due to the following reasons:
a. The Recreation Division had an increase of $114k over prior year due to salary expenses as the Department was open this year allowing more classes and activities to take place.
b. The Parks & Public Works Division had an increase of $421k over prior year due to $105k of sewer cleaning & maintenance expenses being paid in the fourth quarter as well as $234k of tree trimming services which were done later in the year compared to prior year.

5. Decrease in Miscellaneous Revenues is due to the City receiving $73k in Strike Team Reimbursements during the prior year from past incidents such as the Lake and Apple Fires. See Note 7 below regarding year-todate increase in Strike Team reimbursements.

6. Increase in expenses related to Special Revenue Funds is due to the City using funding sources such as Prop A from Metro, COPS Funds and the OTS Grant to provide services to the City without utilizing General Fund monies.

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June 2022 YTD versus June 2021 YTD Financial Information Below is the year-to-date revenues and expenditures for the General Fund (Fund 101), the Public Safety Fund (Fund 103) and all of the Special Revenue Funds.

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QUARTERLY FINANCIAL REPORT

GOVERNMENTAL FUNDS (UNRESTRICTED)
General Fund (101)
Revenues YTD PY YTD $$$ %
Taxes 21,698,100 20,831,477 866,623 4.2% Note 1
Licenses & Permits 804,531 760,185 44,346 5.8%
Charges for Service 1,494,000 897,968 596,032 66.4% Note 2 Intergovernmental 1,884,735 2,003,003 (118,267) -5.9% Note 3 Fines & Forfeitures (17,992) 193,918 (211,910) -109.3% Note 4 Money & Property (233,061) 369,848 (602,909) -163.0% Note 5 Miscellaneous 100,162 30,923 69,239 223.9%
General Fund Total Revenues 25,730,476 25,087,322 643,154 2.6% Expenses YTD PY YTD $$$ %
City Council 24,252 22,617 1,635 7.2%
City Attorney 432,690 224,766 207,924 92.5%
Non-Departmental 1,304,541 757,948 546,593 72.1%
City Manager's Office 730,930 706,104 24,826 3.5%
Human Resources 386,777 365,582 21,196 5.8%
Finance Department 752,979 794,072 (41,094) -5.2%
Community Development 1,529,236 1,690,702 (161,466) -9.6% Emergency Services 98,033 132,263 (34,230) -25.9%
Parks and Public Works 3,312,901 3,415,771 (102,869) -3.0% Recreation Department 1,281,539 932,221 349,318 37.5%
Library Department 1,386,078 1,282,460 103,618 8.1%
El Molino Viejo 56,000 56,000 0 0.0%
General Fund Total Expenses 11,295,954 10,380,504 915,450 8.8% Note 6 Net Income-General Fund 14,434,521 14,706,818 (272,297) -1.9% Public Safety Fund (103)
Revenues YTD PY YTD $$$ %
Taxes 3,621,718 3,601,638 20,080 0.6%
Charges for Service 621,683 622,870 (1,187) -0.2%
Intergovernmental 27,911 6,300 21,610 343.0%
Fines & Fees 59,989 41,314 18,675 45.2%
Miscellaneous 361,539 151,274 210,265 139.0% Note 7
4,692,840 4,423,397 269,443 6.1%
Expenses YTD PY YTD $$$ %
Police Department 7,229,408 7,174,412 54,996 0.8%
Fire Department 6,299,469 6,065,870 233,599 3.9%
13,528,877 13,240,282 288,596 2.2% Note 8
Net Income-Public Safety Fund (8,836,037) (8,816,885) (19,152) -0.2%

SPECIAL REVENUE FUNDS (RESTRICTED)
YTD PY YTD $$$ %
Revenues 1,725,950 1,777,627 (51,678) -2.9%
Expenses 2,199,004 1,466,230 732,774 50.0% Note 9
Net Income-Special Revenue Funds (473,054) 311,397 (784,452) -251.9% Total Revenues-All Funds 33,143,857 31,950,352 1,193,505 3.7% Total Expenses-All Funds 31,229,407 30,192,427 1,036,980 3.4% Net Income-All Funds 1,914,451 1,757,925 156,525 8.9%
CY vs PY
CY vs PY
CY vs PY
CY vs PY
CY vs PY
PAGE 183 of 344
Items of Note:

1. Increase in Taxes is due to property taxes increasing by $567k (or 3%) compared to last year while sales taxes have increased $169k (or 47%) compared to last year. Property transfer taxes and utility users taxes have also increased $79k and $70k compared to last year.

2. Increase in Charges for Service is due to City facilities being open compared to the prior year when they were closed due to the COVID-19 pandemic. First, Recreation Division charges increased by $309k due to contract classes and family life programs being open. Second, the Library saw an increase of $163k mostly due to passport processing. Third, charges from Community Development increased by $124k due to Plan Check Fees and Business Application Fees.

3. Decrease in Intergovernmental is due to the City receiving $181k in COVID-19 reimbursements as part of the CARES Act in the prior year.

4. Decrease in Fines & Forfeitures revenues is due to less large tree fines greater than $10k being paid in the current year (zero) compared to the prior year (nine). Due to outreach efforts regarding the City’s tree ordinances with homeowners, it has resulted in fewer violations.

5. Decrease in Money & Property is due to year-end accounting entry to properly state City-held investments to market value as opposed to cost basis. With interest rates continuing to increase in late 2022, it is expected that interest income will rebound in Fiscal Year 2022-23 while market values of investments will increase as they come closer to maturity.

6. Increase in non-sworn department expenses of $915k (or 8.8%) is due to the following reasons.
a. There were salary savings compared in the prior year due to closures of the Recreation and Library Divisions. With both being open in the current year, it would be expected that total expenses for these two divisions have increased by $453k. Second, b. The City has incurred $187k of legal expenses related to COVID19 matters that it did not incur in the prior year. c. There was $486k of equipment cost allocation expenses (i.e. depreciation of city equipment purchases) charged to the NonPAGE 184 of 344 Departmental Division. In prior years, this cost allocation was spread to various departments.

7. Increase in Miscellaneous Revenues for the Public Safety Fund is due to Strike Team Reimbursements increasing $210k compared to prior year. The Fire Department received Strike Team Reimbursements during the current year for the Beckwourth Fire ($12k), the Dixie Fire ($236k) and the Caldor Fire ($109k). In prior year, the City received $149k in Strike Team Reimbursements related to the Lake, Apple & Bobcat fires.

8. Increase in Total Expenses for the sworn department increased by 2.2% which is consistent with salary related expenses increasing by 2% due to the new MOU’s which took effect July 1, 2019.

9. Increase in expenses related to Special Revenue Funds is due to the City using additional funding sources such as Prop A from Metro to perform the Street Rehabilitation Project, COPS funds and the OTS Grant funds to provide services to the City without utilizing General Fund monies.

All Funds Revenue Summary at June 30, 2022
In the next summary, budgeted revenues are shown against actual revenue at June 30, 2022 and in comparison to the prior year at this same time period.

PAGE 185 of 344
Adopted Year-to-Date Increase/(Decrease) Prior Year
Budget Actual % v. Prior Year Actual
General Funds Group
General Fund 26,810,212 25,730,476 96% 643,154 25,087,322 Public Safety Fund 4,434,068 4,692,840 106% 269,443 4,423,397 Fourth ofJuly 61,715 40,507 66% 13,598 26,909
San Marino Center 0 0 0% (85) 85
American Rescue Plan 0 376,253 0% 376,253 0
Donations to City 105,475 110,857 105% 6,351 104,506
Total General Fund 31,411,470 30,950,933 99% 1,308,714 29,642,219 Special Revenue Funds
Gas Taxes 611,589 557,949 91% 844 557,105
CDBG 18,451 15,420 84% 3,062 12,357
County Park Prop A 12,700 0 0% (9,947) 9,947
Prop A Transit 268,285 276,027 103% (11,474) 287,501
Drought 700 (158) -23% (362) 204
Air Quality (AQMD) 19,500 16,321 84% (2,067) 18,388
STPL 0 (1,380) 0% (3,153) 1,773
TDA 9,597 9,024 94% (562) 9,586
Prop C Transit 223,718 227,437 102% (14,684) 242,121
PEG Fees 33,400 28,168 84% (2,184) 30,352
Asset Forfeiture 500 (260) -52% (594) 334
Granada Ave. 0 0 0% 0 0
Used Oil Grant 0 (121) 0% (213) 92
OTS Gant 119,100 22,445 19% 22,445 0
Recycling 1,000 (988) -99% (2,257) 1,269
COPS 164,300 161,397 98% 1,483 159,914
Homeland Security Grant 51,789 51,738 100% (19,726) 71,464 County Measure R 166,413 168,165 101% (6,468) 174,633
County Measure M 187,335 194,767 104% (5,821) 200,588
Total Special Revenue Funds 1,888,377 1,725,950 91% (51,678) 1,777,627 Capital Project Fund
Capital Projects 25,000 (59,803) -239% (91,068) 31,265
Internal Service Fund
Capital Equipment 655,196 525,157 80% 27,677 497,480
Total Internal Service Funds 655,196 525,157 80% 27,677 497,480 Fiduciary Fund
Agency Fund 0 1,621 0% 360 1,261
Total All Revenue 33,980,043 33,143,857 98% 1,194,005 31,949,852 All Revenue by Fund
For Quarter Ended June 30, 2022 -- 100% of Fiscal Year Complete PAGE 186 of 344
All Funds Expenditure Summary at June 30, 2022
In the next summary, budgeted expenditures are shown against actual expenditures at June 30, 2022 and in comparison to the prior year at this same time period.

PAGE 187 of 344
Adopted Year-to-Date Increase/(Decrease) Prior Year
Budget Actual % v. Prior Year Actual
General Funds Group
General Fund 13,282,633 11,295,954 85% 915,450 10,380,504 Public Safety Fund 13,383,995 13,528,877 101% 288,596 13,240,282 Fourth ofJuly 104,553 105,571 101% 104,669 902
San Marino Center 0 0 100% (1,500) 1,500
Donations to City 78,549 41,348 53% (67,283) 108,631
Workers' Compensation 593,206 539,669 91% (394) 540,063 General Liability 760,813 746,844 98% (30,908) 777,752
Total General Fund 28,203,749 26,258,264 93% 1,208,630 25,049,634 Special Revenue Funds
Gas Taxes 1,765,467 1,375,000 78% 474,678 900,322
CDBG 18,451 15,395 83% 3,040 12,355
County Park Prop A 12,700 0 0% (765) 765
Prop A Transit 233,802 131,866 56% 127,900 3,967
Air Quality 100,800 0 0% 0 0
Drought 0 0 0% 0 0
TDA 9,000 9,000 100% (600) 9,600
Prop C Transit 305,000 300,000 98% 300,000 0
OTS Grant 119,100 22,507 19% 22,507 0
Used Oil Grant 0 0 0% 0 0
COPS 82,700 143,497 174% 114,231 29,266
Homeland Security Grant 51,789 51,738 100% (18,217) 69,955 County Measure R 485,000 150,000 31% (25,097) 175,097
County Measure M 0 0 100% (264,903) 264,903
Total Special Revenue 3,183,809 2,199,004 69% 732,774 1,466,230 Capital Projects Funds
Capital Projects 12,728,621 1,754,454 14% (859,387) 2,613,841 Debt Service Funds
Debt Service 531,712 531,712 100% 17,983 513,729
Internal Service Funds
Capital Equipment 565,550 485,973 86% (63,021) 548,994
Total Expenditures 45,213,441 31,229,407 69% 1,036,980 30,192,427 All Expenditures by Fund
For Quarter Ended June 30, 2022 -- 100% of Fiscal Year Complete PAGE 188 of 344

FISCAL IMPACT & PROCUREMENT REVIEW
This report possesses no fiscal impact and requires no procurement review.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that this report be received and filed. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the financial report reflecting the City’s revenues and expenditures as of June 30, 2022.”

ATTACHMENTS

1. Revenue Summary Report at June 30, 2022

2. Expenditure Summary Report at June 30, 2022
PAGE 189 of 344
PAGE 190 of 344

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PAGE 191 of 344
FY 20-21
Budget @ 6.30.22 % @ 6.30.21 $ %

GOVERNMENTAL FUNDS (UNRESTRICTED)
General Fund (101)
Taxes
Property Taxes 17,939,000 17,945,192 100% 17,378,503 566,689 3% Sales Taxes 400,000 526,987 132% 357,873 169,115 47%
Franchise Taxes 662,000 625,255 94% 638,415 (13,160) -2% Property Transfer Taxes 180,000 320,407 178% 241,774 78,633 33% Utility Users Taxes 1,756,000 1,873,499 107% 1,803,908 69,591 4% Business License Taxes 415,000 406,759 98% 411,005 (4,246) -1% Subtotal Taxes 21,352,000 21,698,100 102% 20,831,477 866,623 4% Licenses & Permits
Street & Curb Permits 250,000 149,585 60% 190,598 (41,013) -22% Building Permits 511,000 571,355 112% 517,642 53,713 10% Tree Permits 40,000 44,880 112% 28,380 16,500 58%
Bicycle Licenses 0 4 100% 4 0 0%
Film Permits 13,000 38,707 298% 23,561 15,146 64%
Subtotal Licenses & Permits 814,000 804,531 99% 760,185 44,346 6% Charges for Service
Administration 250 727 291% 439 289 66%
Planning & Building Department 335,400 460,365 137% 336,731 123,634 37% Public Works, Streets, Parks Department 132,000 132,640 100% 132,728 (88) 0% Recreation Department 512,612 659,675 129% 350,214 309,461 88% Library Department 183,100 240,592 131% 77,857 162,735 209% Subtotal Charges for Service 1,163,362 1,494,000 128% 897,968 596,032 66% Intergovernmental
VLF 10,200 15,188 149% 9,643 5,546 58%
VLF Swap (Motor Vehicle In-Lieu) 1,889,000 1,844,953 98% 1,797,344 47,609 3% COVID-19 Reimbursements 1,200,000 10,000 1% 181,875 (171,875) -95% Cenic Rebates 14,100 14,594 104% 14,141 453 3%
Subtotal Intergovernmental 3,113,300 1,884,735 61% 2,003,003 (118,267) -6% Fines & Forfeitures
Fines & Fees 100 949 949% 308 641 208%
Tree Fines 15,000 (25,340) -169% 169,920 (195,260) -115% Business License NOVs 6,500 6,399 98% 23,690 (17,291) -73% Subtotal Fines & Forfeitures 21,600 (17,992) -83% 193,918 (211,910) -109% Money & Property
Rentals - PW 500 2,160 432% 0 2,160 0%
Rents & Concessions - Park 125,000 188,125 150% 187,642 482 0% Rents & Concessions - Recreation 4,850 750 15% 2,142 (1,392) -65% Library Rentals 0 3,165 0% 85 3,080 3624%
Interest Income 180,000 (427,260) -237% 179,979 (607,239) -337% Subtotal Money & Property 310,350 (233,061) -75% 369,848 (602,909) -163% Miscellaneous
Miscellaneous 15,000 15,584 104% 12,644 2,940 23%
Damage to City Property 10,000 13,085 131% 11,272 1,813 16% Sale of Property 6,500 28,138 433% 6,573 21,565 328%
City Reimbursements 100 43,356 43356% 34 43,322 128820% Old Mill Reimbursements 0 0 0% 0 0 0%
Miscellaneous - Library 4,000 0% 401 (401) -100%
Subtotal Miscellaneous 35,600 100,162 281% 30,923 69,239 224% 26,810,212 25,730,476 96% 25,087,322 643,154 3%
Public Safety Fund (103)
Taxes
Property Taxes 3,422,818 3,421,901 100% 3,426,827 (4,926) 0% Augmentation Fund 174,500 199,817 115% 174,810 25,006 14% Subtotal Taxes 3,597,318 3,621,718 101% 3,601,638 20,080 1% Charges for Service
Shared Fire Command 0 0 0% 0 0 0%
Paramedic Services 500,000 574,598 115% 492,376 82,221 17% All Other Charges 78,050 47,085 60% 130,494 (83,409) -64% Subtotal Charges for Service 578,050 621,683 108% 622,870 (1,187) 0% General Fund Total
Fiscal Year 2021-22
Revenue Summary Report
For Quarter Ended June 30, 2022 -- 100% of Fiscal Year Complete Fiscal Year 2021-22 Current Year v. Prior Year
PAGE 192 of 344
FY 20-21
Budget @ 6.30.22 % @ 6.30.21 $ %
Fiscal Year 2021-22
Revenue Summary Report
For Quarter Ended June 30, 2022 -- 100% of Fiscal Year Complete Fiscal Year 2021-22 Current Year v. Prior Year
Intergovernmental
POST and GEMT Reimbursements 34,000 27,911 82% 6,300 21,610 343% Subtotal Intergovernmental 34,000 27,911 82% 6,300 21,610 343% Fines & Fees
Parking Citations 32,000 11,484 36% 238 11,246 4725%
Vehicle Code Fines 92,200 48,505 53% 41,076 7,429 18%
Subtotal Fines & Fees 124,200 59,989 48% 41,314 18,675 45% Miscellaneous
Strike Team Reimbursements 100,000 359,574 360% 149,106 210,468 141% All Other Misc 500 1,965 393% 2,168 (203) -9%
Subtotal Miscellaneous 100,500 361,539 360% 151,274 210,265 139% 4,434,068 4,692,840 106% 4,423,397 269,443 6%
Fourth of July Fund (104) 61,715 40,507 66% 26,909 13,598 51% San Marino Center Fund (105) 0 0 0% 85 (85) -100%
American Rescue Fund (245) 0 376,253 #DIV/0! 0 376,253 #DIV/0! Donations Fund (281) 105,475 110,857 105% 104,506 6,351 6% GENERAL FUNDS GROUP TOTAL 31,411,470 30,950,933 99% 29,642,219 1,308,714 4%

SPECIAL REVENUE FUNDS (RESTRICTED)
Gas Tax Fund (202)
Interest Income 7,500 (16,141) -215% 4,041 (20,183) -499% Section 2105 76,857 72,665 95% 66,979 5,685 8%
Section 2106 47,515 46,280 97% 42,346 3,934 9%
Section 2107 97,806 86,829 89% 90,635 (3,805) -4%
Section 2107.5 3,000 3,000 100% 3,000 0 0%
Section 2032 260,961 261,694 100% 262,390 (695) 0%
Traffic Congestion Relief - Prop 42 0 0% 0 0 0%
Section 2103 117,950 103,622 88% 87,713 15,909 18%
611,589 557,949 91% 557,105 844 0%
Community Development Block Grant Fund (204) 18,451 15,420 84% 12,357 3,062 25% County Park Prop A Fund (206) 12,700 0 0% 9,947 (9,947) -100% Prop A Transit Fund (207) 268,285 276,027 103% 287,501 (11,474) -4% Drought Fund (209) 700 (158) -23% 204 (362) -178%
Air Quality Management District Fund (212) 19,500 16,321 84% 18,388 (2,067) -11% STPL Fund (213) 0 (1,380) 0% 1,773 (3,153) -178%
Transportation Development Act (TDA) Fund (214) 9,597 9,024 94% 9,586 (562) -6% Total Public Safety Fund
Total Gas Tax Fund
PAGE 193 of 344
FY 20-21
Budget @ 6.30.22 % @ 6.30.21 $ %
Fiscal Year 2021-22
Revenue Summary Report
For Quarter Ended June 30, 2022 -- 100% of Fiscal Year Complete Fiscal Year 2021-22 Current Year v. Prior Year
Prop C Transit Fund (215) 223,718 227,437 102% 242,121 (14,684) -6% Public Education and Government (PEG) Fund (216) 33,400 28,168 84% 30,352 (2,184) -7% Asset Forfeiture (Police) (217) 500 (260) -52% 334 (594) -178% Granada Ave. Assessment Dist. #2 Fund (220) 0 0 0% 0 0 0% Used Oil Grant Fund (221) 0 (121) 0% 92 (213) -231%
OTS Grant Fund (223) 119,100 22,445 19% 0 22,445 0%
California Recycling Grant Fund (226) 1,000 (988) -99% 1,269 (2,257) -178% Citizens' Option for Public Safety (COPS) Fund (233) 164,300 161,397 98% 159,914 1,483 1% Homeland Security Grant (240) 51,789 51,738 100% 71,464 (19,726) -28% Measure R Transit Fund (243) 166,413 168,165 101% 174,633 (6,468) -4% Measure M Transit Fund (247) 187,335 194,767 104% 200,588 (5,821) -3% SPECIAL REVENUE RESTRICTED FUNDS TOTALS 1,888,377 1,725,950 91% 1,777,627 (51,678) -3%

PROPRIETARY FUNDS (INTERNAL SERVICES)
Capitalized Equipment Fund (591) 655,196 525,157 80% 497,480 27,677 6% INTERNAL SERVICE FUNDS TOTALS 655,196 525,157 80% 497,480 27,677 6%

CAPITAL PROJECTS FUND
Interest Income 0 (184,803) 0% (68,735) (116,068) 169%
Reimbursement 25,000 25,000 100% 0 25,000 0%
Huntington Library Donation 0 100,000 0% 100,000 0 0%
25,000 (59,803) -239% 31,265 (91,068) -291%

FIDUCIARY FUNDS
Agency Fund (609) 0 1,621 0% 1,761 (141) -8%
FIDUCIARY FUNDS TOTALS 0 1,621 0% 1,761 (141) -8%
ALL REVENUE GROUPS & FUNDS TOTAL 33,980,043 33,143,857 98% 31,950,352 1,193,505 4% PAGE 194 of 344
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PAGE 196 of 344
FY 20-21
Budget @ 6.30.22 % @ 6.30.21 $ %

GOVERNMENTAL FUNDS (UNRESTRICTED)
General Fund (101)
City Council 28,165 24,252 86% 22,617 1,635 7%
City Attorney 448,200 432,690 97% 224,766 207,924 93%
Non-Departmental 1,402,972 1,304,541 93% 757,948 546,593 72% City Manager's Office 873,917 730,930 84% 706,104 24,826 4% Human Resources 466,476 386,777 83% 365,582 21,196 6%
Finance Department 772,788 752,979 97% 794,072 (41,094) -5% Administration 3,992,518 3,632,167 2,871,088 761,080
Community Development Department 2,426,348 1,529,236 63% 1,690,702 (161,466) -10% Emergency Services 73,027 98,033 134% 132,263 (34,230) -26% Public Works, Streets, Parks Department
Administration 446,676 397,275 89% 388,040 9,234 2%
Fleet 265,280 261,919 99% 255,690 6,229 2%
Sewers 342,800 332,808 97% 299,224 33,584 11%
Streets 832,138 733,167 88% 668,495 64,672 10%
Parks 580,368 489,630 84% 580,462 (90,832) -16%
Public Grounds 929,791 925,405 100% 911,318 14,087 2%
Buildings 171,756 172,698 101% 312,541 (139,844) -45%
Subtotal Parks & PW 3,568,809 3,312,901 93% 3,415,771 (102,869) -3% Recreation Department
Administration 307,178 326,143 106% 322,065 4,078 1%
Aquatics 66,476 34,879 52% 0 34,879 0%
Youth 364,186 304,712 84% 204,269 100,443 49%
Adult 150,092 122,366 82% 97,743 24,622 25%
Community Events & Enrichment 212,255 173,997 82% 145,826 28,172 19% Contract Classes 216,133 197,245 91% 65,870 131,375 199% Facilities & Rentals 145,443 122,197 84% 96,448 25,749 27% San Marino Center/Thurnher House 0 0 0% 0 0 0%
Subtotal Recreation 1,461,763 1,281,539 88% 932,221 349,318 37% Library Department
Administration 663,331 612,501 92% 592,196 20,305 3%
Adult Services 306,593 208,596 68% 219,280 (10,684) -5% Children's Services 214,428 181,226 85% 159,898 21,328 13% Processing 114,486 40,566 35% 55,924 (15,357) -27%
Circulation 405,330 343,189 85% 255,161 88,027 34%
Subtotal Library 1,704,168 1,386,078 81% 1,282,460 103,618 8% El Molino Viejo 56,000 56,000 100% 56,000 0 0%
Total General Fund 13,282,633 11,295,954 85% 10,380,504 915,450 9% Public Safety Fund (103)
Police Department 7,640,705 7,229,408 95% 7,174,412 54,996 1% Fire Department 5,743,290 6,299,469 110% 6,065,870 233,599 4% Public Safety Fund 13,383,995 13,528,877 101% 13,240,282 288,596 2% Fourth of July Event Fund (104)
4th of July 104,553 105,571 101% 902 104,669 11600%
4th of July Event Fund 104,553 105,571 101% 902 104,669 11600% San Marino Center Fund (105)
San Marino Center 0 0 100% 1,500 (1,500) -100%
SM Center Fund 0 0 100% 1,500 (1,500) -100%
Fiscal Year 2021-22
Expenditure Summary Report
For Quarter Ended June 30, 2022 -- 100% of Fiscal Year Complete Fiscal Year 2021-22 Current Year v. Prior Year
PAGE 197 of 344
FY 20-21
Budget @ 6.30.22 % @ 6.30.21 $ %
Fiscal Year 2021-22
Expenditure Summary Report
For Quarter Ended June 30, 2022 -- 100% of Fiscal Year Complete Fiscal Year 2021-22 Current Year v. Prior Year
Donations to City Fund (281)
Police 5,250 2,750 52% 0 2,750 0%
Fire 20,074 19,432 97% 10,479 8,953 85%
Lacy Park 0 11,366 0% 53,949 (42,583) -79%
Special Events 2,500 2,000 80% 0 2,000 0%
Preschool 0 0 0% 0 0 0%
Thurnher House 0 0 0% 0 0 0%
Library Administration 2,000 381 19% 36,117 (35,736) -99% Library Adult Services 14,375 16 0% 3,080 (3,063) -99%
Library Children's Services 34,350 5,403 16% 5,007 396 8% Donations to City Fund 78,549 41,348 53% 108,631 (67,283) -62% Workers' Compensation Fund (595)
Administration 0 0 0% 0 0 0%
Human Resources 228,806 229,550 100% 182,629 46,920 26% Community Development 5,550 0 0% 0 0 0%
Police 122,100 114,072 93% 79,692 34,380 43%
Fire 203,500 188,354 93% 269,828 (81,474) -30%
PW Administration 22,200 7,401 33% 7,915 (513) -6%
Recreation Administration 5,500 293 5% 0 293 0%
Library Administration 5,550 0 0% 0 0 0%
Workers' Comp Fund 593,206 539,669 91% 540,063 (394) 0% General Liability Fund (596)
CJPIA Insurance Premiums 760,813 746,844 98% 777,752 (30,908) -4% General Liability Fund 760,813 746,844 98% 777,752 (30,908) -4% GENERAL FUND GROUP TOTAL 28,203,749 26,258,264 93% 25,049,634 1,208,630 5%

SPECIAL REVENUE FUNDS (RESTRICTED)
Gas Tax Fund (202)
Street Rehabilitation 1,765,467 1,375,000 78% 900,322 474,678 53% Gas Tax Fund 1,765,467 1,375,000 78% 900,322 474,678 53% Community Development Block Grant Fund (204)
Sidewalk Repair 0 0 0% - 0 0%
Senior Outreach 18,451 15,395 83% 12,355 3,040 25%
CDBG Fund 18,451 15,395 83% 12,355 3,040 25%
County Park Prop A Bond Fund (206)
Thurnher House 12,700 0 0% 765 (765) -100%
Park Prop A Bonds 12,700 0 0% 765 (765) -100%
Prop A Transportation Fund (207)
Administration/Finance 124,300 115,937 93% 4,762 111,175 2335% Adult 15,600 3,976 25% -795 4,771 -600%
Youth 93,902 11,953 13% 0 11,953 0%
Prop A Transportation Fund 233,802 131,866 56% 3,967 127,900 3224% Drought Fund (209)
Contract Services 0 0 0% 0 0 0%
Drought Fund 0 0 0% 0 0 0%
PAGE 198 of 344
FY 20-21
Budget @ 6.30.22 % @ 6.30.21 $ %
Fiscal Year 2021-22
Expenditure Summary Report
For Quarter Ended June 30, 2022 -- 100% of Fiscal Year Complete Fiscal Year 2021-22 Current Year v. Prior Year
Air Quality Fund (212)
Vehicle Replace-Comm Development & PD 100,800 0 0% 0 0 0% Air Quality Fund 100,800 0 0% 0 0 0%
Transportation Development Act (TDA) Fund (214)
City Wide Sidewalk 9,000 9,000 100% 9,600 (600) -6%
TDA Fund 9,000 9,000 100% 9,600 (600) -6%
Prop C Transit Fund (215)
Streets 305,000 300,000 98% 0 300,000 0%
Prop C Fund 305,000 300,000 98% 0 300,000 0%
Used Oil Grant (221)
Planning & Building 0 0 0% 0 0 0%
Used Oil Fund 0 0 0% 0 0 0%
OTS Grant (223)
Police Contract Services 119,100 22,507 19% 0 22,507 0% OTS Grant Fund 119,100 22,507 19% 0 22,507 0%
COPS Fund (233)
Police Contract Services 82,700 143,497 174% 29,266 114,231 390% COPS Fund 82,700 143,497 174% 29,266 114,231 390%
Homeland Security Grant Fund (240)
Capitalized Equipment 51,789 51,738 100% 69,955 (18,217) -26% Measure R Fund 51,789 51,738 100% 69,955 (18,217) -26%
Measure R Fund (243)
Street Rehabilitation 485,000 150,000 31% 175,097 (25,097) -14% Measure R Fund 485,000 150,000 31% 175,097 (25,097) -14% Measure M Fund (247)
Street Rehabilitation 0 0 0% 264903 (264,903) -100%
Measure M Fund 0 0 0% 264,903 (264,903) -100%
SPECIAL REVENUE RESTRICTED FUNDS TOTALS 3,183,809 2,199,004 69% 1,466,230 732,774 50%

CAPITAL PROJECTS FUNDS
Capital Projects Fund (394)
Construction - Police Department Lobby 0 0 0% 77,581 (77,581) -100% 911 Dispatch Renovation 31,907 4,698 15% 43,093 (38,394) -89% PD Utilization Study 125,000 0 0% 0 0 0%
PD Electrical Project 0 0 0% 27,997 (27,997) -100%
PD Cameras 75,023 2,000 3% 0 2,000 0%
Fire Apparatus Doors 0 0 0% 59,000 (59,000) -100%
FS Bathroom Remodel 25,000 3,300 13% 0 3,300 0%
Fire Station HVAC Upgrades 10,660 10,660 100% 0 10,660 0% Fire Station H&S Upgrades 6,236 5,963 96% 50,764 (44,802) -88% EOC Improvements 18,300 0 0% 0 0 0%
Civic Center Environmental Assessment 0 0 0% 8,450 (8,450) -100% San Marino Center Renovations 5,317,215 500,290 9% 273,765 226,525 83% Emergency Generator System 53,112 4,965 9% 6,888 (1,923) -28% Condition Assessment-All Buildings 28,335 0 0% 0 0 0%
City Hall Campus 0 0 0% 0 0 0%
Stoneman School Fire Safety Project 10,665 0 0% 28,635 (28,635) -100% PAGE 199 of 344
FY 20-21
Budget @ 6.30.22 % @ 6.30.21 $ %
Fiscal Year 2021-22
Expenditure Summary Report
For Quarter Ended June 30, 2022 -- 100% of Fiscal Year Complete Fiscal Year 2021-22 Current Year v. Prior Year
Sewer Projects
Condition Assessment-Stormwater System 0 0 0% 11,951 (11,951) -100% Drainage Wash Improvement Program 50,000 5,000 10% 0 5,000 0% Sewer/Storm Drain Replacement 74,135 10,950 15% 43,165 (32,215) -75% Sewer Master Plan 53,583 0 0% 0 0 0%
Catch Basin Replacement 30,000 3,944 13% 29,985 (26,041) -87% Culvert Replacement Program 269,606 48,796 18% 3,447 45,349 1316% Lift Station Replacements 295,348 43,309 15% 18,652 24,657 132% Rio Hondo Load Reduction Strategy 204,605 90,501 44% 0 90,501 0% Trash Capture Filters 25,000 0 0% 24,995 (24,995) -100% Street Projects
Street Rehab Program 4,060,000 531,789 13% 890,691 (358,902) -40% Pavement Condition Assessment 8,023 1,500 19% 6,977 (5,477) -79% Street Tree Management Plan 50,000 9,435 19% 49,724 (40,289) -81% Sidewalk Repair - Various Streets 487,388 355,078 73% 382,135 (27,057) -7% City Wide Traffic Study 105,814 41,931 40% 25,418 16,513 65% Traffic Control Device Program 70,000 5,195 7% 74,201 (69,006) -93% Huntington/Mission St. Beautification 1,000,000 0 0% 0 0 0% Neighborhood Traffic Calming 75,000 4,996 7% 0 4,996 0% Biennial Striping & Markings 45,000 25,973 58% 61,729 (35,756) -58% Streetlight Management Plan 60,000 44,179 74% 36,425 7,754 21% Lacy Park Projects
Restroom Upgrades 0 0 0% 356,424 (356,424) -100%
Lacy Park Master Plan 0 0 0% 0 0 0%
Lacy Park Emergency Phones 13,666 0 0% 1,334 (1,334) -100% Rose Arbor Renovation 0 0 0% 422 (422) -100%
Condition Assessment 50,000 0 0% 0 0 0%
Library Bottle Water Station 0 0 0% 4,992 (4,992) -100% Library Entry Canopy 0 0 0% 0 0 0%
Library Window Tinting 0 0 0% 15,000 (15,000) -100%
Library Computer Room Renovations 0 0 0% 0 0 0%
El Molino Viejo Pedestrian Lights 0 0 0% 0 0 0%
El Molino Old Mill Restoration 0 0 0% 0 0 0%
Capital Projects Fund 12,728,621 1,754,454 14% 2,613,841 (781,806) -30% CAPITAL PROJECTS FUNDS TOTAL 12,728,621 1,754,454 14% 2,613,841 (781,806) -30%

DEBT SERVICE FUNDS
Debt Service Fund (401)
Interest Expense 81,712 81,712 100% 103,729 (22,017) -21% Principal Repayment 450,000 450,000 100% 410,000 40,000 10% Debt Service Fund 531,712 531,712 100% 513,729 17,983 4% DEBT SERVICE FUNDS TOTAL 531,712 531,712 100% 513,729 17,983 4%

PROPRIETARY FUNDS (INTERNAL SERVICES)
Capitalized Equipment Fund (591)
Non-Departmental 0 61,393 0% 82,547 (21,154) -26%
Human Resources 0 0 0% 0 0 0%
Finance 57,945 0 0% 0 0 0%
Police 102,616 68,625 67% 205,203 (136,578) -67%
Fire 404,989 274,499 68% 161,203 113,296 70%
Emergency Services 0 0 0% 0 0 0%
Public Works Administration 0 72,731 0% 85,812 (13,081) -15% Fleet 0 0 0% 1,404 (1,404) -100%
Streets 0 0 0% 0 0 0%
Lacy Park 0 0 0% 0 0 0%
PAGE 200 of 344
FY 20-21
Budget @ 6.30.22 % @ 6.30.21 $ %
Fiscal Year 2021-22
Expenditure Summary Report
For Quarter Ended June 30, 2022 -- 100% of Fiscal Year Complete Fiscal Year 2021-22 Current Year v. Prior Year
Public Grounds 0 0 0% 0 0 0%
Recreation Administration 0 3,170 0% 7,059 (3,889) -55% Library Administration 0 5,556 0% 5,767 (211) -4%
Capitalized Equipment Fund 565,550 485,973 86% 548,994 (63,021) -11% INTERNAL SERVICE FUNDS TOTAL 565,550 485,973 86% 548,994 (63,021) -11% ALL EXPENDITURE GROUPS & FUNDS TOTAL 45,213,441 31,229,407 69% 30,192,427 1,114,561 4% PAGE 201 of 344
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Paul Chung, Finance Director
DATE: November 9, 2022
SUBJECT: RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT
FOR OCTOBER 2022

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND & DISCUSSION
The City publishes a report on total disbursements each month pursuant to Government Code Sections 37202 and 37208.

There are three source points for disbursement: (1) items disbursed from the City’s General Checking account, including electronic funds transfers (EFTs); (2) items disbursed from the City’s Workers’ Compensation Account (collaboratively managed by City staff and the workers’ compensation thirdparty administrator); and (3) items disbursed through the payroll process, inclusive of direct deposit transfers to employees, hardcopy checks issued to employees, and electronic transfers to State and Federal taxing authorities.

FISCAL IMPACT & PROCUREMENT REVIEW
Procurement review is not applicable.

Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
PAGE 202 of 344
OCTOBER 2022 DISBURSEMENTS SUMMARY
EXPENDITURES BY MONTH – PAST SIX MONTHS VERSUS PRIOR YEAR Description Am ount
General Account Checks $ 456,825
General Account Electronic Fund Transfers 522,162
Worker's Compensation Checks 37,913
Salaries and Taxes Paid 1,041,330
$ 2,058,230
Operating Expenditures $ 1,864,971 91%
CIP Expenditures 193,259 9%
$ 2,058,230
S chedule of Disbursem ents - October 2022
PAGE 203 of 344

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council receive and file the Monthly Disbursements Report for the month of October 2022. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of October 2022.”

ATTACHMENTS

1. October 2022 Transactions by Account Summary
PAGE 204 of 344
User:

Printed: 10/31/2022 - 9:52AM
MSiegfried
Transactions by Account
Batch: 00000.00.0000
Accounts Payable
Account Number Vendor Description GL Date Check No Amount PO No 101-00-1000-4435 Angie Padilla Petty Cash- Petty Cash for Wristbands Sales Trunk or Treat Event 10/21/2022 16546 500.00 Vendor Subtotal: 500.00
101-00-1060-0000 Advance Auto Parts Front Struts 10/21/2022 16500 429.98 101-00-1060-0000 Advance Auto Parts Filters 10/21/2022 16500 61.83 Vendor Subtotal: 491.81
101-00-1060-0000 Antrim's Inc Locks for Trailers 10/21/2022 16503 112.46 Vendor Subtotal: 112.46
101-00-1060-0000 Garvey Equipment Company Belts & Clutch 10/07/2022 0 649.98 101-00-1060-0000 Garvey Equipment Company Sunshade Kits for Lawn Mowers 10/07/2022 0 694.16 Vendor Subtotal: 1,344.14
101-00-1060-0000 Interstate Battery Systems of Radar Battery 10/07/2022 0 269.13 101-00-1060-0000 Interstate Battery Systems of Batteries (2) 10/21/2022 0 482.41 Vendor Subtotal: 751.54
101-00-1060-0000 O'Reilly Auto Parts Pads & Rotors 10/07/2022 0 96.73 101-00-1060-0000 O'Reilly Auto Parts Oil & Filters 10/07/2022 0 575.96 101-00-1060-0000 O'Reilly Auto Parts Credit 10/07/2022 0 -6.20 101-00-1060-0000 O'Reilly Auto Parts Battery Terminals For Radars 10/07/2022 0 53.59 101-00-1060-0000 O'Reilly Auto Parts Battery 10/07/2022 0 246.49 101-00-1060-0000 O'Reilly Auto Parts Credit 10/07/2022 0 -460.99 101-00-1060-0000 O'Reilly Auto Parts Headlights 10/07/2022 0 59.28 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 1 PAGE 205 of 344
Account Number Vendor Description GL Date Check No Amount PO No 101-00-1060-0000 O'Reilly Auto Parts Battery Radar 10/21/2022 0 235.22 101-00-1060-0000 O'Reilly Auto Parts Batteries 10/21/2022 0 722.31 101-00-1060-0000 O'Reilly Auto Parts Lubricants 10/21/2022 0 78.72 101-00-1060-0000 O'Reilly Auto Parts Relays 10/21/2022 0 89.42 101-00-1060-0000 O'Reilly Auto Parts Filters and Antifreeze 10/21/2022 0 139.26 101-00-1060-0000 O'Reilly Auto Parts Clips 10/21/2022 0 5.26 101-00-1060-0000 O'Reilly Auto Parts Brake Pad & Rotor 10/21/2022 0 125.91 101-00-1060-0000 O'Reilly Auto Parts Front End Parts Car #14 10/21/2022 0 1,125.58 Vendor Subtotal: 3,086.54
101-00-1060-0000 Stotz Equipment Tire Cables 10/07/2022 16477 728.76 Vendor Subtotal: 728.76
101-00-1060-0000 Tire Hub Tires (5) 10/21/2022 16557 791.52 101-00-1060-0000 Tire Hub Tires (7) 10/21/2022 16557 1,108.13 Vendor Subtotal: 1,899.65
101-00-3040-0000 California American Water Franchise Fees Aug-Sept 2022 10/07/2022 16439 341.23 101-00-3040-0000 California American Water Franchise Fees Aug-Sept 2022 10/21/2022 16519 134.74 Vendor Subtotal: 475.97
101-00-3046-0000 Deluxe Shoe Repair Reissue-Lost Checks- Refund Business License Penalty 10/07/2022 16424 100.00 Vendor Subtotal: 100.00
101-01-4376-0000 Nick Boswell Photography City Treasurer -City Photo 10/21/2022 0 164.25 Vendor Subtotal: 164.25
101-01-4376-0000 Office Depot Water for Council Meetings 10/07/2022 16463 17.17 101-01-4376-0000 Office Depot Water 10/21/2022 16543 15.62 Vendor Subtotal: 32.79
101-01-4376-0000 U.S. Bank Golden Openings-Small Hard Hat Replica Keepsake 10/21/2022 16491 747.31 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 2 PAGE 206 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 747.31
101-01-4480-2872 U.S. Bank Tardino Brothers-City Council Food 9/7/22 10/21/2022 16491 214.44 101-01-4480-2872 U.S. Bank Tardino Brothers- City Council Meeting Food 9/30/22 10/21/2022 16491 209.48 101-01-4480-2872 U.S. Bank Starbucks- Coffee-City Council Recognitions 10/21/2022 16491 40.00 101-01-4480-2872 U.S. Bank Nothing Bundt Cake- Council Recognitions Cake 10/21/2022 16491 250.00 Vendor Subtotal: 713.92
101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service July 2022 10/07/2022 0 1.51 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2022 10/21/2022 0 2,090.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2022 10/21/2022 0 2,003.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2022 10/21/2022 0 660.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2022 10/21/2022 0 195.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2022 10/21/2022 0 522.50 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2022 10/21/2022 0 897.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2022 10/21/2022 0 3,416.50 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2022 10/21/2022 0 55.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2022 10/21/2022 0 110.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2022 10/21/2022 0 6,572.86 Vendor Subtotal: 16,523.37
101-06-4106-2756 Burke, Williams & Sorensen LLP Legal Service August 2022 10/21/2022 0 6,230.89 Vendor Subtotal: 6,230.89
101-06-4106-2757 Burke, Williams & Sorensen LLP Covid Legal Service August 2022 10/21/2022 0 14,668.50 101-06-4106-2757 Burke, Williams & Sorensen LLP Covid-Legal Service August 2022 10/21/2022 0 227.50 Vendor Subtotal: 14,896.00
101-06-4106-2757 Steve A Filarsky, Attorney at Law Covid Legal Service Sept 2022 10/21/2022 0 238.00 Vendor Subtotal: 238.00
101-08-4016-0000 John Penido Medical Retirement Oct 2022 10/07/2022 0 644.00 Vendor Subtotal: 644.00
AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 3 PAGE 207 of 344
Account Number Vendor Description GL Date Check No Amount PO No 101-08-4150-0500 IntelesysOne Monthly IT Service Oct 2022 10/07/2022 0 15,538.36 101-08-4150-0500 IntelesysOne Server Room Clean Up 10/21/2022 0 110.99 Vendor Subtotal: 15,649.35
101-08-4150-0500 U.S. Bank Verizon Wireless- Hotspot for Cooling Center 10/21/2022 16491 60.00 101-08-4150-0500 U.S. Bank Verizon Wireless- Hotspot for Cooling Center 10/21/2022 16491 71.24 Vendor Subtotal: 131.24
101-08-4150-0750 AT&T Mobility Citywide Cell Phone Service Sept 2022 (Non-Uniform) 10/21/2022 16509 1,721.76 101-08-4150-0750 AT&T Mobility Citywide Cell Phone Service Sept 2022 (Uniform) 10/21/2022 16509 2,309.97 Vendor Subtotal: 4,031.73
101-08-4376-0000 AT&T Mobility Hotspot Service Sept 2022 (Uniform) 10/21/2022 16509 75.00 101-08-4376-0000 AT&T Mobility Hotspot Service Sept 2022 (Non-Uniform) 10/21/2022 16509 70.00 Vendor Subtotal: 145.00
101-09-4150-0000 Chinese Club of San Marino Table Sponsor-Mid Autumn Festival 2022 10/07/2022 16441 1,000.00 Vendor Subtotal: 1,000.00
101-09-4150-0000 Van Iwaarden Associates Actuarial Analysis-CM 10/21/2022 16561 1,518.00 Vendor Subtotal: 1,518.00
101-09-4150-0000 Waterlogic Americas Drinking Water Service Oct 2022-City Hall 10/21/2022 16563 41.60 Vendor Subtotal: 41.60
101-09-4150-0500 Pacific Insurance Network Systems Insurance Certificate Management 10/07/2022 0 137.50 Vendor Subtotal: 137.50
101-09-4150-0500 Smarsh, Inc Social Media Records Archive 9/1/22-9/30/22 10/21/2022 16554 7.08 101-09-4150-0500 Smarsh, Inc Social Media Records Archive 6/27/22-6/30/2210/21/2022 16554 7.08 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 4 PAGE 208 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 14.16
101-09-4150-0500 U.S. Bank Constant Contact-Weekly Briefing Email Program10/21/2022 16491 600.00 101-09-4150-0500 U.S. Bank Zoom-Subscription-CEM 10/21/2022 16491 157.40 101-09-4150-0500 U.S. Bank Adobe License-City Manager Dept FY22-23 10/21/2022 16491 2,509.44 Vendor Subtotal: 3,266.84
101-09-4204-0000 U.S. Bank Fastco Membership-Subscription 10/21/2022 16491 19.99 Vendor Subtotal: 19.99
101-09-4290-0000 Christina Baker Mileage-Trips to County Registrar Elections Papers 8/8/-8/18/22 10/21/2022 16512 134.38 Vendor Subtotal: 134.38
101-09-4290-0000 Mark Siegfried Petty Cash Reimbursement-Certified Mail-Vacancy Tax Measure 10/21/2022 16545 4.76 Vendor Subtotal: 4.76
101-09-4376-0000 Office Depot Power Strip 10/07/2022 16463 39.41 101-09-4376-0000 Office Depot Bags for Staff Shirts 10/07/2022 16463 33.93 101-09-4376-0000 Office Depot Paper 10/07/2022 16463 60.12 101-09-4376-0000 Office Depot Toner 10/21/2022 16543 272.29 101-09-4376-0000 Office Depot Toner & Office Supplies 10/21/2022 16543 162.43 Vendor Subtotal: 568.18
101-09-4376-0000 U.S. Bank Pop Fun-Executive Team Retreat Supplies 10/21/2022 16491 19.65 Vendor Subtotal: 19.65
101-09-4396-0000 Mark Siegfried Petty Cash Reimbursement-SM City Club Dinner-CEM 10/21/2022 16545 25.00 Vendor Subtotal: 25.00
101-09-4480-0000 Christina Baker Conference-Per Diem Diner (2)11/1/22-11/4/2210/21/2022 16512 68.00 101-09-4480-0000 Christina Baker Conference-Parking (3) 11/1/22-11/4/22 10/21/2022 16512 45.00 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 5 PAGE 209 of 344
Account Number Vendor Description GL Date Check No Amount PO No 101-09-4480-0000 Christina Baker Conference-Mileage 11/1/22-11/4/22 10/21/2022 16512 141.25 101-09-4480-0000 Christina Baker Conference-Per Diem Breakfast (1) 11/1/22-11/4/22 10/21/2022 16512 17.00 101-09-4480-0000 Christina Baker Conference-Per Diem Incidentals (3) 11/1/22-11/4/22 10/21/2022 16512 15.00 101-09-4480-0000 Christina Baker Conference-Per Diem Lunch (1) 11/1/22-11/4/22 10/21/2022 16512 18.00 Vendor Subtotal: 304.25
101-09-4480-0000 Nicole Cuadras Conference-Mileage 11/1/22-11/4/22 10/21/2022 16525 63.13 101-09-4480-0000 Nicole Cuadras Conference-Per Diem Lunch (1) 11/1/22-11/4/22 10/21/2022 16525 18.00 101-09-4480-0000 Nicole Cuadras Conference-Per Diem Breakfast (1) 11/1/22-11/4/22 10/21/2022 16525 17.00 101-09-4480-0000 Nicole Cuadras Conference-Per Diem Incidentals (3) 11/1/22-11/4/22 10/21/2022 16525 15.00 101-09-4480-0000 Nicole Cuadras Conference-Per Diem Dinner (2) 11/1/22-11/4/22 10/21/2022 16525 68.00 Vendor Subtotal: 181.13
101-09-4480-0000 U.S. Bank CJPIA-Management Academy N.Cuadras 10/21/2022 16491 175.00 101-09-4480-0000 U.S. Bank ICMA-Credit Cancelled Conference M.Marlowe10/21/2022 16491 -646.00 Vendor Subtotal: -471.00
101-10-4106-3415 Steve A Filarsky, Attorney at Law Legal Service Sept 2022 10/21/2022 0 2,346.00 Vendor Subtotal: 2,346.00
101-10-4150-0000 Bound Tree Medical, LLC First Aid Kits 10/21/2022 16515 147.82 Vendor Subtotal: 147.82
101-10-4150-0000 Holman Professional Counseling Centers Employee Assistance Program Oct 2022 10/07/2022 0 541.68 Vendor Subtotal: 541.68
101-10-4150-0000 USI Insurance Service National, Inc Group Benefit Fee Oct 2022 10/07/2022 16486 1,250.00 101-10-4150-0000 USI Insurance Service National, Inc Group Benefits Service Nov 2022 10/21/2022 16560 1,250.00 Vendor Subtotal: 2,500.00
101-10-4150-0500 Governmentjobs.com, Inc Subscription 7/1/22-6/30/23 10/21/2022 16540 11,748.60 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 6 PAGE 210 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 11,748.60
101-10-4376-0000 Office Depot Office Supplies 10/07/2022 16463 58.90 101-10-4376-0000 Office Depot Office Supplies 10/21/2022 16543 60.84 Vendor Subtotal: 119.74
101-10-4376-0000 Mark Siegfried Petty Cash Reimbursement-Postage 10/21/2022 16545 10.16 Vendor Subtotal: 10.16
101-10-4376-0000 U.S. Bank Amazon-Office Supplies 10/21/2022 16491 8.64 101-10-4376-0000 U.S. Bank Adobe License-HR Dept FY 22-23 10/21/2022 16491 387.36 101-10-4376-0000 U.S. Bank Amazon-Office Supplies 10/21/2022 16491 120.83 Vendor Subtotal: 516.83
101-10-4396-0000 Mark Siegfried Petty Cash Reimbursement-SM City Club Dinner-FR Director 10/21/2022 16545 25.00 Vendor Subtotal: 25.00
101-10-4396-0000 U.S. Bank San Marino City Club-Membership-L.Guerrero10/21/2022 16491 95.00 Vendor Subtotal: 95.00
101-10-4436-0000 Garrett Webb Reimbursement-Livescan 10/21/2022 16496 57.00 Vendor Subtotal: 57.00
101-10-4436-0000 Bryan Ramirez Reimbursement -Livescan Fees 10/21/2022 16497 62.00 Vendor Subtotal: 62.00
101-10-4436-0000 Mark Siegfried Petty Cash Reimbursement-Starbuck Interview Panel 10/21/2022 16545 32.55 Vendor Subtotal: 32.55
AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 7 PAGE 211 of 344
Account Number Vendor Description GL Date Check No Amount PO No 101-10-4436-0000 Peckham & McKenney, Inc Public Works Director Recruitment Payment #310/21/2022 16547 8,666.68 Vendor Subtotal: 8,666.68
101-10-4436-0000 St. George's Medical Clinic Pre-Employment Physical-E.Castaneda 10/07/2022 16476 465.00 101-10-4436-0000 St. George's Medical Clinic Pre-Employment Physical-D. De Guzman 10/07/2022 16476 465.00 101-10-4436-0000 St. George's Medical Clinic Pre-Employment Physical-A.Rivas 10/07/2022 16476 465.00 101-10-4436-0000 St. George's Medical Clinic Pre-Employment Physical-R.Zepeda 10/07/2022 16476 465.00 Vendor Subtotal: 1,860.00
101-10-4436-0000 U.S. Bank Starbucks-Coffee Interview Panel-Dispatcher 10/21/2022 16491 10.20 Vendor Subtotal: 10.20
101-10-4480-0000 Lizette Guerrero Conference-Per Diem Incidentals 10/31/22-11/3/22 10/07/2022 0 15.00 101-10-4480-0000 Lizette Guerrero Conference-Per Diem Meals 10/31/22-11/3/2210/07/2022 0 102.00 101-10-4480-0000 Lizette Guerrero Reimbursement-CALPELRA Conference 10/07/2022 0 1,125.00 101-10-4480-0000 Lizette Guerrero Conference-Mileage 10/5/22-10/7/22 10/07/2022 0 131.25 101-10-4480-0000 Lizette Guerrero Conference-Per Diem Incidentals 10/5/22-10/7/22 10/07/2022 0 15.00 101-10-4480-0000 Lizette Guerrero Conference-Mileage 10/31/22-11/3/22 10/07/2022 0 41.25 101-10-4480-0000 Lizette Guerrero Reimbursement -CALPers Conference 10/07/2022 0 449.00 Vendor Subtotal: 1,878.50
101-10-4480-0000 Rebecca Pang Conference-Per Diem Incidentals 11/2/22-11/3/22 10/07/2022 16465 10.00 101-10-4480-0000 Rebecca Pang Conference-Parking 11/2/22-11/3/22 10/07/2022 16465 28.00 101-10-4480-0000 Rebecca Pang Conference-Mileage 11/2/22-11/3/22 10/07/2022 16465 80.00 Vendor Subtotal: 118.00
101-11-4150-0000 HDL Coren & Cone ACFR Statistical Package 2021-22 10/07/2022 16451 795.00 Vendor Subtotal: 795.00
101-11-4150-0000 Lance Soll & Lunghard CPA's LLP 2022 Government Audit-Year End Testwork 10/07/2022 0 17,253.00 Vendor Subtotal: 17,253.00
101-11-4150-0000 U.S. Bank N.A. - Custody Custody Charges 7/1/22-9/30/22 10/21/2022 16559 872.00 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 8 PAGE 212 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 872.00
101-11-4150-0000 U.S. Bank Government Finance Office-FY2022-23 Budget Award Submission 10/21/2022 16491 345.00 101-11-4150-0000 U.S. Bank CSMFO-2022-23 Budget Award Submission 10/21/2022 16491 150.00 Vendor Subtotal: 495.00
101-11-4316-0000 CopyFree Technology Inc Copier Contract Base Charge 9/23/22-10/22/22-2nd Floor City Hall 10/07/2022 0 142.28 Vendor Subtotal: 142.28
101-11-4376-0000 U.S. Bank Adobe License-Finance Dept FY 22-23 10/21/2022 16491 364.56 Vendor Subtotal: 364.56
101-11-4396-0000 Mark Siegfried Petty Cash Reimbursement-SM City Club Dinner-Finance Director 10/21/2022 16545 25.00 Vendor Subtotal: 25.00
101-11-4468-0000 U.S. Bank Government Tax Seminar-L.Carlson & D.Molina 10/21/2022 16491 1,050.00 Vendor Subtotal: 1,050.00
101-11-4500-4950 The Gas Company Gas Service Aug-Sept 2022-City Hall 10/07/2022 16479 19.10 Vendor Subtotal: 19.10
101-11-4500-9025 AT&T Phone Service Aug-Sept 2022-City Hall 10/07/2022 16429 257.48 101-11-4500-9025 AT&T Phone Service Sept-Oct 2022-City Hall 10/21/2022 16507 294.13 Vendor Subtotal: 551.61
101-11-4500-9025 AT&T City Hall Compound Service Sept 2022-City Hall 2nd Floor 10/07/2022 16430 290.61 Vendor Subtotal: 290.61
101-11-4500-9460 California American Water Water Service Aug-Sept 2022-City Hall 10/07/2022 16439 148.11 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 9 PAGE 213 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 148.11
101-14-3312-0000 John Osgood Refund-Security Deposit Street Container 2718 Doresta Rd 10/21/2022 16493 500.00 Vendor Subtotal: 500.00
101-14-3312-0000 Carlos Ruano Refund-DRC Application 2710 Tura Lane 10/21/2022 16495 655.00 Vendor Subtotal: 655.00
101-14-4010-0000 Delta Dental of California Adjustment Premium Oct 2022 10/07/2022 16444 50.74 Vendor Subtotal: 50.74
101-14-4010-0000 Delta Dental Insurance Company Premium Adjustment Oct 2022 10/07/2022 16445 -16.62 Vendor Subtotal: -16.62
101-14-4010-0000 Humana Insurance Co Adjustment Premium Oct 2022 10/07/2022 16453 -32.00 101-14-4010-0000 Humana Insurance Co Adjustment Premium Oct 2022 10/07/2022 16453 -9.00 101-14-4010-0000 Humana Insurance Co Adjustment Premium Oct 2022 10/07/2022 16453 36.00 Vendor Subtotal: -5.00
101-14-4104-6270 The Code Group Inc Fire Plan Check Service 7/31/22-8/27/22 10/21/2022 0 1,274.50 101-14-4104-6270 The Code Group Inc Over the Counter Plan Check Service 7/31/22-8/27/22 10/21/2022 0 427.50 101-14-4104-6270 The Code Group Inc Plan Check Service 7/31/22-8/27/22 10/21/2022 0 7,755.00 101-14-4104-6270 The Code Group Inc Fire Inspection Services 7/31/22-8/27/22 10/21/2022 0 7,857.33 Vendor Subtotal: 17,314.33
101-14-4106-0950 Dapeer Rosenblit & Litvak LLP Legal Service August 2022 10/21/2022 0 1,014.00 Vendor Subtotal: 1,014.00
101-14-4309-0000 San Marino Homes Inc Refund-Overpayment on Permit 22-804 10/21/2022 16498 4.79 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 10 PAGE 214 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 4.79
101-14-4316-0000 CopyFree Technology Inc Copier Contract Base Charge 9/14/22-10/13/22-CDD 10/07/2022 0 58.85 101-14-4316-0000 CopyFree Technology Inc Copier Contract Base Rate 10/14/22-11/13/22-CDD 10/21/2022 0 58.85 Vendor Subtotal: 117.70
101-14-4376-0000 CopyFree Technology Inc Copier Toner Shipment 10/21/2022 0 20.75 Vendor Subtotal: 20.75
101-14-4376-0000 Office Depot Paper 10/07/2022 16463 61.30 Vendor Subtotal: 61.30
101-14-4376-0000 Dri-Stick Decal Corp Business License Vehicle Stickers 10/07/2022 0 470.74 Vendor Subtotal: 470.74
101-14-4376-0000 S.A.L Digital Copies, Inc Administration Fine Forms (500) 10/21/2022 0 209.48 Vendor Subtotal: 209.48
101-14-4376-0000 U.S. Bank Office Depot-Office Supplies 10/21/2022 16491 118.99 101-14-4376-0000 U.S. Bank Adobe License-CDD FY 22-23 10/21/2022 16491 962.59 Vendor Subtotal: 1,081.58
101-14-4396-0000 Mark Siegfried Petty Cash Reimbursement-SM City Club Dinner-CDD Director 10/21/2022 16545 25.00 Vendor Subtotal: 25.00
101-14-4500-9025 AT&T City Hall Compound Service Sept 2022-CDD 10/07/2022 16430 290.61 Vendor Subtotal: 290.61
101-14-4500-9025 AT&T Mobility Hotspot Service Sept 2022 (Bldg. Inspector) 10/21/2022 16509 20.00 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 11 PAGE 215 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 20.00
101-36-4150-0500 Blackboard Inc Subscription 9/21/22-9/20/23 10/07/2022 16433 6,084.00 Vendor Subtotal: 6,084.00
101-36-4376-0000 U.S. Bank Ralphs-Cooling Center Water 10/21/2022 16491 18.76 101-36-4376-0000 U.S. Bank Smart and Final-Cooling Center Water 10/21/2022 16491 28.96 Vendor Subtotal: 47.72
101-36-4468-0000 U.S. Bank Einstein Bros Bagels-Training Food 10/21/2022 16491 76.65 Vendor Subtotal: 76.65
101-36-4500-9025 AT&T Phone Service Aug-Sept 2022-EOC 10/07/2022 16429 323.28 101-36-4500-9025 AT&T Phone Service Sept-Oct 2022-EOC 10/21/2022 16507 311.39 Vendor Subtotal: 634.67
101-36-4500-9025 Charter Communications Cable Service 9/8/22-10/7/22-EOC 10/07/2022 16480 118.65 Vendor Subtotal: 118.65
101-40-4150-0000 Aramark Cleaning Uniform Service 10/07/2022 16427 76.02 101-40-4150-0000 Aramark Cleaning Uniform Service 10/07/2022 16427 76.02 101-40-4150-0000 Aramark Cleaning Uniform Service 10/07/2022 16427 48.93 101-40-4150-0000 Aramark Cleaning Uniform Service 10/07/2022 16427 28.45 101-40-4150-0000 Aramark Cleaning Uniforms Service 10/21/2022 16502 76.02 101-40-4150-0000 Aramark Cleaning Uniforms Service 10/21/2022 16502 28.45 101-40-4150-0000 Aramark Cleaning Uniforms Service 10/21/2022 16502 29.88 101-40-4150-0000 Aramark Cleaning Uniforms Service 10/21/2022 16502 85.48 Vendor Subtotal: 449.25
101-40-4376-0000 DS Service of America , Inc Drinking Water Service Nov 2022-PW Breakroom10/07/2022 16474 35.00 Vendor Subtotal: 35.00
AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 12 PAGE 216 of 344
Account Number Vendor Description GL Date Check No Amount PO No 101-40-4376-0000 U.S. Bank Adobe License-Public Works Dept FY 22-23 10/21/2022 16491 535.44 101-40-4376-0000 U.S. Bank Office Depot-Office Supplies 10/21/2022 16491 163.19 101-40-4376-0000 U.S. Bank Sky Blueprint-Plan Copies 10/21/2022 16491 7.06 Vendor Subtotal: 705.69
101-40-4468-0000 Safety Service Company Staff Safety Training 10/07/2022 16468 416.10 Vendor Subtotal: 416.10
101-40-4468-0000 U.S. Bank Pesticide Applicators- Seminar J.Santillan 10/21/2022 16491 40.00 Vendor Subtotal: 40.00
101-40-4480-0000 Robert Bauman Conference-Mileage 11/1/22-11/4/22 10/21/2022 16513 146.25 101-40-4480-0000 Robert Bauman Conference-Per Diem Breakfast (1) 11/1/22-11/4/22 10/21/2022 16513 17.00 101-40-4480-0000 Robert Bauman Conference-Per Diem Dinner (1) 11/1/22-11/4/22 10/21/2022 16513 34.00 Vendor Subtotal: 197.25
101-40-4480-0000 U.S. Bank APWA-Public Works- Seminar C.Gutierrez 10/21/2022 16491 509.79 Vendor Subtotal: 509.79
101-40-4492-0003 Aramark Cleaning Uniform Service 10/07/2022 16427 44.92 101-40-4492-0003 Aramark Cleaning Uniform Service 10/07/2022 16427 69.63 101-40-4492-0003 Aramark Cleaning Uniform Service 10/07/2022 16427 26.06 101-40-4492-0003 Aramark Cleaning Uniform Service 10/07/2022 16427 69.63 101-40-4492-0003 Aramark Cleaning Uniforms Service 10/21/2022 16502 27.36 101-40-4492-0003 Aramark Cleaning Uniforms Service 10/21/2022 16502 69.63 101-40-4492-0003 Aramark Cleaning Uniforms Service 10/21/2022 16502 26.06 101-40-4492-0003 Aramark Cleaning Uniforms Service 10/21/2022 16502 78.28 Vendor Subtotal: 411.57
101-40-4492-0004 Aramark Cleaning Uniform Service 10/07/2022 16427 64.98 101-40-4492-0004 Aramark Cleaning Uniform Service 10/07/2022 16427 37.57 101-40-4492-0004 Aramark Cleaning Uniform Service 10/07/2022 16427 100.38 101-40-4492-0004 Aramark Cleaning Uniform Service 10/07/2022 16427 100.38 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 13 PAGE 217 of 344
Account Number Vendor Description GL Date Check No Amount PO No 101-40-4492-0004 Aramark Cleaning Uniforms Service 10/21/2022 16502 37.57 101-40-4492-0004 Aramark Cleaning Uniforms Service 10/21/2022 16502 39.45 101-40-4492-0004 Aramark Cleaning Uniforms Service 10/21/2022 16502 100.38 101-40-4492-0004 Aramark Cleaning Uniforms Service 10/21/2022 16502 112.86 Vendor Subtotal: 593.57
101-40-4500-9025 AT&T City Hall Compound Service Sept 2022-PW Admin 10/07/2022 16430 183.55 Vendor Subtotal: 183.55
101-42-4150-0000 JDS Tank Testing & Repair Inc Gas Tank Operator October 2022 10/21/2022 16531 150.00 101-42-4150-0000 JDS Tank Testing & Repair Inc Gas Tank Operator Sept 2022 10/21/2022 16531 150.00 Vendor Subtotal: 300.00
101-42-4376-0000 Lawson Products Inc Nuts & Bolts 10/21/2022 16534 269.33 Vendor Subtotal: 269.33
101-42-4376-0000 U.S. Bank Home Depot-Safety Glasses and Gloves for Shop 10/21/2022 16491 108.92 Vendor Subtotal: 108.92
101-42-4452-0000 O'Reilly Auto Parts Small Tools 10/07/2022 0 100.81 Vendor Subtotal: 100.81
101-44-4150-5170 Homeboy Recycling E-Waste Disposal Fee 10/07/2022 16452 672.20 Vendor Subtotal: 672.20
101-44-4150-9020 Athens Services Street Sweeping August & Sept 2022 10/21/2022 16506 15,818.08 Vendor Subtotal: 15,818.08
101-48-4010-0000 Delta Dental of California Adjustment Premium Oct 2022 10/07/2022 16444 50.74 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 14 PAGE 218 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 50.74
101-48-4150-0000 L.A. Co. Dept of Public Works Signal Maintenance August 2022 10/07/2022 16457 297.35 Vendor Subtotal: 297.35
101-48-4150-0000 Yunex LLC Traffic Signal Call Outs August 2022 10/07/2022 0 1,745.60 101-48-4150-0000 Yunex LLC Traffic Signal Maintenance August 2022 10/07/2022 0 763.12 Vendor Subtotal: 2,508.72
101-48-4376-0000 Ganahl Lumber Company Safety Gear 10/07/2022 16448 77.12 101-48-4376-0000 Ganahl Lumber Company Paint Rollers for Curbs 10/21/2022 16530 15.39 Vendor Subtotal: 92.51
101-48-4376-0000 JHM Supply Irrigation Supplies 10/21/2022 0 6.15 Vendor Subtotal: 6.15
101-48-4376-0000 Underground Service Alert/SC Dig Alert Tickets 10/07/2022 0 165.75 101-48-4376-0000 Underground Service Alert/SC Dig Alert Tickets -CA State Fee 10/07/2022 0 41.31 Vendor Subtotal: 207.06
101-48-4376-0000 U.S. Bank Home Depot-Street Supplies 10/21/2022 16491 86.99 Vendor Subtotal: 86.99
101-48-4500-1980 Southern California Edison Electrical Service Aug-Sept 2022-Streets 10/07/2022 16470 9,015.17 101-48-4500-1980 Southern California Edison Electrical Service Sept-Oct 2022-Streets 10/21/2022 16552 346.02 Vendor Subtotal: 9,361.19
101-48-4508-0000 Advance Auto Parts Hardware for Vehicles 10/07/2022 16426 881.45 Vendor Subtotal: 881.45
AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 15 PAGE 219 of 344
Account Number Vendor Description GL Date Check No Amount PO No 101-50-4010-0000 Delta Dental of California Adjustment Premium Oct 2022 10/07/2022 16444 50.74 101-50-4010-0000 Delta Dental of California Adjustment Premium Oct 2022 10/07/2022 16444 156.38 Vendor Subtotal: 207.12
101-50-4010-0000 Humana Insurance Co Adjustment Premium Oct 2022 10/07/2022 16453 -55.00 Vendor Subtotal: -55.00
101-50-4150-0000 Just Right Painting Repaint the Rose Arbor-Final Payment 10/07/2022 16456 7,125.00 101-50-4150-0000 Just Right Painting Repaint the Rose Arbor -Deposit 10/07/2022 16456 1,000.00 101-50-4150-0000 Just Right Painting Repaint the Rose Arbor Start Up 10/07/2022 16456 7,125.00 101-50-4150-0000 Just Right Painting Repaint the Rose Arbor-66% Progress Payment10/07/2022 16456 7,125.00 101-50-4150-0000 Just Right Painting Repaint the Rose Arbor-33% Progress Payment10/07/2022 16456 7,125.00 Vendor Subtotal: 29,500.00
101-50-4376-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase July-Sept 2022 10/21/2022 16517 62.91 Vendor Subtotal: 62.91
101-50-4376-0000 JHM Supply Irrigation Supplies 10/21/2022 0 19.00 Vendor Subtotal: 19.00
101-50-4376-0000 Plumbing Wholesale Outlet Water Heater Repair-Lacy Park 10/21/2022 0 29.13 101-50-4376-0000 Plumbing Wholesale Outlet Plumbing Repair Supplies 10/21/2022 0 349.67 101-50-4376-0000 Plumbing Wholesale Outlet Credit 10/21/2022 0 -90.81 Vendor Subtotal: 287.99
101-50-4376-0000 DS Service of America , Inc Drinking Water Service Nov 2022-Lacy Park Office 10/07/2022 16474 79.99 Vendor Subtotal: 79.99
101-50-4376-0000 U.S. Bank Dog Waste Depot-Dog Waste Bags 10/21/2022 16491 630.29 Vendor Subtotal: 630.29
AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 16 PAGE 220 of 344
Account Number Vendor Description GL Date Check No Amount PO No 101-50-4500-4950 The Gas Company Gas Service Aug-Sept 2022-Lacy Park 10/07/2022 16479 27.69 Vendor Subtotal: 27.69
101-50-4500-9025 AT&T Phone Service Sept-Oct 2022-Lacy Park 10/21/2022 16507 27.48 Vendor Subtotal: 27.48
101-50-4500-9025 Charter Communications Internet Cable Service 9/25/22-10/24/22-Lacy Park O 10/21/2022 ffice 16556 139.98 Vendor Subtotal: 139.98
101-50-4500-9460 California American Water Water Service Aug-Sept 2022-Lacy Park 10/07/2022 16439 16,238.69 101-50-4500-9460 California American Water Water Service Aug-Sept 2022-Lacy Park 10/21/2022 16519 965.07 Vendor Subtotal: 17,203.76
101-52-4010-0000 Delta Dental of California Adjustment Premium Oct 2022 10/07/2022 16444 50.74 Vendor Subtotal: 50.74
101-52-4376-0000 Garvey Equipment Company Trimmer Line & Oil 10/07/2022 0 130.65 101-52-4376-0000 Garvey Equipment Company Air Filters, Plugs & Edger Blades 10/07/2022 0 269.46 Vendor Subtotal: 400.11
101-52-4500-9460 California American Water Water Service Aug-Sept 2022-Grounds 10/07/2022 16439 14,455.26 101-52-4500-9460 California American Water Water Service Aug-Sept 2022-Grounds 10/21/2022 16519 9,566.10 Vendor Subtotal: 24,021.36
101-52-4500-9460 City of Alhambra Utilities Dept Water Service Aug-Sept 2022-Grounds 10/21/2022 16521 262.31 Vendor Subtotal: 262.31
101-53-4150-0000 Beta Security Systems Fire Alarm Service 10/1/22-12/31/22-Stoneman10/07/2022 16432 285.00 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 17 PAGE 221 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 285.00
101-53-4150-0000 Dynamic Building Maintenance Citywide Janitorial Service August 2022 10/21/2022 0 6,866.00 101-53-4150-0000 Dynamic Building Maintenance Citywide Janitorial Service Sept 2022 10/21/2022 0 6,866.00 Vendor Subtotal: 13,732.00
101-53-4150-0000 Graycon Inc AC Repair-Library 10/07/2022 16449 350.00 Vendor Subtotal: 350.00
101-53-4150-0000 Mora's Equipment & Construction Inc Library Power Outage Call-Out 10/07/2022 16459 340.00 Vendor Subtotal: 340.00
101-53-4150-0000 San Marino Security Systems Security Alarm 10/1/22-12/31/22-Library 10/07/2022 16469 207.00 101-53-4150-0000 San Marino Security Systems Fire Alarm 10/1/22-12/31/22-Library 10/07/2022 16469 294.00 Vendor Subtotal: 501.00
101-53-4150-0000 SDS Security Design Systems Security Alarm Service Nov 2022-FD 10/21/2022 16551 87.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service Nov 2022-City Hall 10/21/2022 16551 75.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service Nov 2022-Thurnher 10/21/2022 16551 42.00 Vendor Subtotal: 204.00
101-53-4150-0000 Total Exterminating Inc Quarterly Extermination-Library 10/21/2022 0 125.00 101-53-4150-0000 Total Exterminating Inc Quarterly Extermination-City Hall 10/21/2022 0 77.00 101-53-4150-0000 Total Exterminating Inc Call Out Extermination-SMC Cooling Center 10/21/2022 0 300.00 101-53-4150-0000 Total Exterminating Inc Call Out Extermination-Gym 10/21/2022 0 65.00 Vendor Subtotal: 567.00
101-53-4206-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase July-Sept 2022 10/21/2022 16517 38.75 Vendor Subtotal: 38.75
101-53-4206-0000 Johnson Controls Inc AC Repair-Library 10/07/2022 16455 1,735.00 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 18 PAGE 222 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,735.00
101-53-4206-0000 Plumbing Wholesale Outlet Plumbing Repair Supplies 10/21/2022 0 93.13 Vendor Subtotal: 93.13
101-53-4206-0000 U.S. Bank Home Depot-Supplies for PD Shed 10/21/2022 16491 104.47 101-53-4206-0000 U.S. Bank Harbor Freight-Building Maintenance Supplies10/21/2022 16491 31.93 101-53-4206-0000 U.S. Bank Home Depot-Ant Spray & Rat Trap 10/21/2022 16491 26.70 Vendor Subtotal: 163.10
101-53-4206-0000 Walters Wholesale Electric Co Light Ballast-Library 10/07/2022 16488 252.59 Vendor Subtotal: 252.59
101-53-4376-0000 Aramsco Inc Janitorial Supplies-Lacy Park 10/21/2022 16504 827.71 101-53-4376-0000 Aramsco Inc Janitorial Supplies-Library 10/21/2022 16504 822.75 Vendor Subtotal: 1,650.46
101-53-4376-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase July-Sept 2022 10/21/2022 16517 7.80 Vendor Subtotal: 7.80
101-53-4376-0000 Veritiv Operating Company Supplies 10/21/2022 0 18.07 Vendor Subtotal: 18.07
101-59-4150-0500 U.S. Bank Adobe License-CS Dept FY 22-23 10/21/2022 16491 341.76 Vendor Subtotal: 341.76
101-59-4396-0000 Mark Siegfried Petty Cash Reimbursement-SM City Club Dinner-CSD Director 10/21/2022 16545 25.00 Vendor Subtotal: 25.00
AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 19 PAGE 223 of 344
Account Number Vendor Description GL Date Check No Amount PO No 101-59-4468-0000 U.S. Bank CA Park Rec Society-Training E.Covarrubias 10/21/2022 16491 750.00 101-59-4468-0000 U.S. Bank CA Park Rec Society-Training V.Marshall 10/21/2022 16491 120.00 Vendor Subtotal: 870.00
101-59-4480-0000 Cathi Johnson Conference- Per Diem Dinner 9/19/22-9/22/2210/21/2022 16532 34.00 101-59-4480-0000 Cathi Johnson Conference- Per Diem Lunch 9/19/22-9/22/22 10/21/2022 16532 36.00 Vendor Subtotal: 70.00
101-59-4480-0000 U.S. Bank CMT-Conference Transportation-C.Johnson 10/21/2022 16491 21.09 101-59-4480-0000 U.S. Bank AIRBNB-Conference Lodging 4 Nights-C.Johnson 10/21/2022 16491 467.17 Vendor Subtotal: 488.26
101-60-3502-0000 Amy Fortier-O'Donnell Refund-Kids Lacrosse 10/07/2022 16425 10.00 Vendor Subtotal: 10.00
101-60-3502-0000 Jennifer Hsu Refund-Adult Line Dancing 10/21/2022 16494 5.00 Vendor Subtotal: 5.00
101-60-4150-0000 CopyFree Technology Inc Copier Contract Base Charge 9/17/22-10/16/22-Stoneman 10/07/2022 0 131.95 101-60-4150-0000 CopyFree Technology Inc Copier Contract Usages Charge 6/17/22-9/16/22 Stoneman 10/07/2022 0 425.90 Vendor Subtotal: 557.85
101-60-4316-0000 Canon Financial Services Inc Copier Lease Sept 2022-Stoneman 10/07/2022 16440 111.69 Vendor Subtotal: 111.69
101-60-4316-0000 CopyFree Technology Inc Copier Toner Shipment 10/21/2022 0 16.62 101-60-4316-0000 CopyFree Technology Inc Copier Contract Base Rate 10/17/22-11/16/22-Stoneman 10/21/2022 0 131.95 Vendor Subtotal: 148.57
101-60-4324-0000 Southwest Mobile Storage Inc Storage Bins- Stoneman 9/27/22-10/24/22 10/21/2022 0 186.26 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 20 PAGE 224 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 186.26
101-60-4376-0000 Office Depot Office Supplies 10/07/2022 16463 70.80 101-60-4376-0000 Office Depot Credit 10/21/2022 16543 -10.87 101-60-4376-0000 Office Depot Brochures Holder 10/21/2022 16543 116.90 101-60-4376-0000 Office Depot Index Cards 10/21/2022 16543 10.80 Vendor Subtotal: 187.63
101-60-4376-0000 U.S. Bank Target-Admin Supplies 10/21/2022 16491 25.34 101-60-4376-0000 U.S. Bank Ralphs-Food for Training 10/21/2022 16491 85.12 101-60-4376-0000 U.S. Bank Target-Pens 10/21/2022 16491 10.22 Vendor Subtotal: 120.68
101-62-4376-0000 Foothill Communication Inc Radio Equipment 10/07/2022 16447 549.05 Vendor Subtotal: 549.05
101-62-4376-0000 U.S. Bank Amazon-Preschool Supplies 10/21/2022 16491 154.15 101-62-4376-0000 U.S. Bank Amazon-Cleaning Supplies 10/21/2022 16491 27.28 101-62-4376-0000 U.S. Bank Target-Preschool Supplies 10/21/2022 16491 32.59 101-62-4376-0000 U.S. Bank Target-Preschool Supplies 10/21/2022 16491 5.48 101-62-4376-0000 U.S. Bank Joann Stores-Stickers 10/21/2022 16491 2.74 101-62-4376-0000 U.S. Bank 99 Cents Store-Classroom Supplies 10/21/2022 16491 30.63 101-62-4376-0000 U.S. Bank Target-Preschool Supplies 10/21/2022 16491 53.95 101-62-4376-0000 U.S. Bank Amazon-Mod Podge for Crafts 10/21/2022 16491 16.66 101-62-4376-0000 U.S. Bank Target-Hose Nozzle for Playground 10/21/2022 16491 18.73 101-62-4376-0000 U.S. Bank Amazon-Laminating Sheets 10/21/2022 16491 53.08 101-62-4376-0000 U.S. Bank Card My Yard-Yard Signs 10/21/2022 16491 110.87 101-62-4376-0000 U.S. Bank Costco-Classroom Supplies 10/21/2022 16491 16.53 Vendor Subtotal: 522.69
101-64-4102-0000 Ruben Flores Caterer for Senior Happy Hour 11/9/22 10/21/2022 16528 981.16 Vendor Subtotal: 981.16
101-64-4102-0000 Annette Wiles Harp Music-Senior Happy Hour 11/9/22 10/21/2022 16564 364.78 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 21 PAGE 225 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 364.78
101-64-4376-0000 Arcadia Party Rentals Inc Table Cloth Rental - Senior Happy Hour 11/9/2210/21/2022 16505 409.42 Vendor Subtotal: 409.42
101-64-4376-0000 Annette Wiles Harp Music-Senior Happy Hour 11/9/22 10/21/2022 16564 135.22 Vendor Subtotal: 135.22
101-64-4486-0000 Angie Padilla Reimbursement Taxis - Senior Trip 9/15/22 10/07/2022 16464 40.08 Vendor Subtotal: 40.08
101-66-4150-0000 Adriana Yasmin Contreras Trunk or Treat Event Entertainment 10/28/22 10/21/2022 16522 450.00 Vendor Subtotal: 450.00
101-66-4150-0000 Colleen Keene Trunk or Treat Entertainment 10/28/22 10/21/2022 16533 515.00 Vendor Subtotal: 515.00
101-66-4150-0000 Swank Motion Pictures Inc Movie for Trunk & Treat Event 10/28/22 10/21/2022 16555 1,680.00 Vendor Subtotal: 1,680.00
101-66-4150-0000 U.S. Bank Keene Music-Music Perfomers for Trunk or Treat Event 10/21/2022 16491 515.00 Vendor Subtotal: 515.00
101-66-4308-0000 Ross Miller Sound System- Concert in Park 8/19/22 10/07/2022 16460 1,200.00 101-66-4308-0000 Ross Miller Sound System- Concert in Park 8/5/22 10/07/2022 16460 1,200.00 101-66-4308-0000 Ross Miller Sound System for Trunk or Treat Event 10/28/2210/21/2022 16538 600.00 Vendor Subtotal: 3,000.00
101-66-4356-0000 U.S. Bank Alliant Insurance -Home for the Holiday Insurance 10/21/2022 16491 217.00 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 22 PAGE 226 of 344
Account Number Vendor Description GL Date Check No Amount PO No 101-66-4356-0000 U.S. Bank Alliant Insurance-Trunk or Treat Insurance 10/21/2022 16491 675.00 Vendor Subtotal: 892.00
101-66-4376-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase July-Sept 2022 10/21/2022 16517 9.32 Vendor Subtotal: 9.32
101-66-4376-0000 U.S. Bank Ralphs-Dog Pawty Supplies 10/21/2022 16491 52.02 101-66-4376-0000 U.S. Bank Peraza Design-Banner for Trunk or Treat Event10/21/2022 16491 174.16 101-66-4376-0000 U.S. Bank Amazon-Dog Pawty Supplies 10/21/2022 16491 22.77 101-66-4376-0000 U.S. Bank Party City-Table Skirts and Cloths 10/21/2022 16491 58.43 101-66-4376-0000 U.S. Bank Amazon-Crafts for Trunk or Treat Event 10/21/2022 16491 196.80 101-66-4376-0000 U.S. Bank Amazon-Event Kits for Events 10/21/2022 16491 522.22 101-66-4376-0000 U.S. Bank Card My Yard-Yard Signs 10/21/2022 16491 147.82 101-66-4376-0000 U.S. Bank Amazon-Dog Pawty Supplies 10/21/2022 16491 61.32 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 10/21/2022 16491 21.23 101-66-4376-0000 U.S. Bank Target-Costume Awards 10/21/2022 16491 19.50 101-66-4376-0000 U.S. Bank Amazon-Dog Pawty Supplies 10/21/2022 16491 41.58 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 10/21/2022 16491 260.00 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 10/21/2022 16491 5.44 101-66-4376-0000 U.S. Bank Amazon-Frames for Trunk or Treat 10/21/2022 16491 53.64 101-66-4376-0000 U.S. Bank Urban Pets-Contest Prizes 10/21/2022 16491 25.00 101-66-4376-0000 U.S. Bank 99 Cents Store-Party Hats 10/21/2022 16491 4.41 101-66-4376-0000 U.S. Bank Amazon-Crafts for Trunk or Treat Event 10/21/2022 16491 241.74 101-66-4376-0000 U.S. Bank Ralphs-Dog Pawty Supplies 10/21/2022 16491 75.00 101-66-4376-0000 U.S. Bank Target-Dog Pawty & Trunk or Treat Event Supplies 10/21/2022 16491 75.89 101-66-4376-0000 U.S. Bank Amazon-Trunk or Treat Supplies 10/21/2022 16491 126.41 101-66-4376-0000 U.S. Bank Amazon-Power Supplies for Trunk or Treat Event 10/21/2022 16491 722.67 Vendor Subtotal: 2,908.05
101-68-3336-0001 Amy Fortier-O'Donnell Refund-Kids Lacrosse 10/07/2022 16425 230.00 Vendor Subtotal: 230.00
101-68-3336-0001 Jennifer Hsu Refund-Adult Line Dancing 10/21/2022 16494 99.00 Vendor Subtotal: 99.00
101-70-4150-0000 Alliant Insurance Services Inc Lacy Park Rental Insurance 7/1/22-9/30/22 10/21/2022 16501 1,360.00 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 23 PAGE 227 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,360.00
101-70-4150-0000 DS Service of America , Inc Drinking Water Service Nov 2022-Stoneman 10/07/2022 16474 92.78 Vendor Subtotal: 92.78
101-70-4376-0000 U.S. Bank Pasadena Lock-Keys for Code Enforcement Office 10/21/2022 16491 51.82 Vendor Subtotal: 51.82
101-70-4500-1980 Southern California Edison Electrical Service Aug-Sept 2022-SMC 10/07/2022 16470 2,440.10 101-70-4500-1980 Southern California Edison Electrical Service Sept-Oct 2022-Stoneman 10/21/2022 16552 2,756.93 Vendor Subtotal: 5,197.03
101-70-4500-4950 The Gas Company Gas Service Aug-Sept 2022-Stoneman 10/07/2022 16479 16.57 101-70-4500-4950 The Gas Company Gas Service Aug-Sept 2022-SMC 10/07/2022 16479 42.64 101-70-4500-4950 The Gas Company Gas Service Aug-Sept 2022-Thurnher 10/07/2022 16479 15.04 Vendor Subtotal: 74.25
101-70-4500-9025 AT&T Phone Service Aug-Sept 2022-SMC 10/07/2022 16429 270.57 101-70-4500-9025 AT&T Phone Service Aug-Sept 2022-Pool 10/07/2022 16429 25.80 Vendor Subtotal: 296.37
101-70-4500-9025 Charter Communications Internet Cable Service 10/1/22-10/31/22-Stoneman 10/21/2022 16556 350.00 Vendor Subtotal: 350.00
101-70-4500-9460 California American Water Water Service Aug-Sept 2022-Stoneman 10/21/2022 16519 599.43 101-70-4500-9460 California American Water Water Service Aug-Sept 2022-SMC 10/21/2022 16519 42.68 Vendor Subtotal: 642.11
101-90-4150-0000 Bridgeall Libraries Limited Annual Subscription-Collection HQ 7/7/22-7/7/23 10/07/2022 0 5,062.00 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 24 PAGE 228 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 5,062.00
101-90-4150-0000 Waterlogic Americas Drinking Water Service Oct 2022-Library 10/21/2022 16563 43.80 Vendor Subtotal: 43.80
101-90-4150-0500 IntelesysOne Computer Replacement Battery-CSD Director 10/07/2022 0 78.28 101-90-4150-0500 IntelesysOne Computer Repair-CSD Director 10/07/2022 0 273.75 101-90-4150-0500 IntelesysOne Computer Battery Replacement 10/21/2022 0 78.36 Vendor Subtotal: 430.39
101-90-4316-0000 Canon Financial Services Inc Copier Lease Sept 2022-Library 10/07/2022 16440 190.48 101-90-4316-0000 Canon Financial Services Inc Copier Lease Sept 2022-Library 10/07/2022 16440 215.72 101-90-4316-0000 Canon Financial Services Inc Copier Lease Sept 2022-Library 10/07/2022 16440 211.34 Vendor Subtotal: 617.54
101-90-4376-0000 Office Depot Chair Mat 10/21/2022 16543 123.43 Vendor Subtotal: 123.43
101-90-4376-0000 U.S. Bank Crowell Public Library-Credit Card Test 10/21/2022 16491 0.01 101-90-4376-0000 U.S. Bank Amazon-Temperature Gun 10/21/2022 16491 41.61 101-90-4376-0000 U.S. Bank Amazon-Sign Display 10/21/2022 16491 41.41 101-90-4376-0000 U.S. Bank Amazon-Paper 10/21/2022 16491 25.63 101-90-4376-0000 U.S. Bank Party City-Table Clothes 10/21/2022 16491 20.40 101-90-4376-0000 U.S. Bank Target-Bug Spray for Cooling Center 10/21/2022 16491 32.15 Vendor Subtotal: 161.21
101-90-4412-0000 U.S. Bank USPS-Postage 10/21/2022 16491 358.00 101-90-4412-0000 U.S. Bank USPS-Postage 10/21/2022 16491 26.95 101-90-4412-0000 U.S. Bank USPS-Postage 10/21/2022 16491 286.40 Vendor Subtotal: 671.35
101-90-4500-1980 Southern California Edison Electrical Service Aug-Sept 2022-Library 10/07/2022 16470 11,432.02 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 25 PAGE 229 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 11,432.02
101-90-4500-4950 The Gas Company Gas Service Aug-Sept 2022-Library 10/07/2022 16479 111.60 Vendor Subtotal: 111.60
101-90-4500-9025 AT&T Phone Service Aug-Sept 2022-Library 10/07/2022 16429 119.42 Vendor Subtotal: 119.42
101-90-4500-9025 Charter Communications Internet Cable Service 10/2/22-11/1/22-Library10/21/2022 16556 153.99 Vendor Subtotal: 153.99
101-90-4500-9460 California American Water Water Service Aug-Sept 2022-Library 10/21/2022 16519 720.77 Vendor Subtotal: 720.77
101-91-4370-0335 Amos Media Company Book 10/07/2022 16428 8.40 Vendor Subtotal: 8.40
101-91-4370-0335 Brodart Co Books 10/21/2022 16516 116.23 Vendor Subtotal: 116.23
101-91-4370-0335 Ingram Library Services Books 10/07/2022 0 358.28 101-91-4370-0335 Ingram Library Services Books 10/07/2022 0 102.94 101-91-4370-0335 Ingram Library Services Books 10/21/2022 0 130.44 101-91-4370-0335 Ingram Library Services Books 10/21/2022 0 47.10 101-91-4370-0335 Ingram Library Services Books 10/21/2022 0 104.68 101-91-4370-0335 Ingram Library Services Books 10/21/2022 0 164.03 101-91-4370-0335 Ingram Library Services Books 10/21/2022 0 50.55 101-91-4370-0335 Ingram Library Services Books 10/21/2022 0 124.51 101-91-4370-0335 Ingram Library Services Books 10/21/2022 0 87.81 101-91-4370-0335 Ingram Library Services Books 10/21/2022 0 36.57 Vendor Subtotal: 1,206.91
AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 26 PAGE 230 of 344
Account Number Vendor Description GL Date Check No Amount PO No 101-91-4370-0335 U.S. Bank Amazon-Books 10/21/2022 16491 11.07 Vendor Subtotal: 11.07
101-91-4370-6805 U.S. Bank Amazon-Magazine Subscription 10/21/2022 16491 55.00 Vendor Subtotal: 55.00
101-91-4370-8585 Amos Media Company Books 10/07/2022 16428 284.85 Vendor Subtotal: 284.85
101-92-4370-0000 Jenny Chu Reimbursement- Purchase of Chinese Books 10/21/2022 16492 857.94 Vendor Subtotal: 857.94
101-92-4370-0000 Brodart Co Books 10/07/2022 16435 76.06 101-92-4370-0000 Brodart Co Books 10/21/2022 16516 34.35 Vendor Subtotal: 110.41
101-92-4370-0000 Ingram Library Services Books 10/21/2022 0 42.35 Vendor Subtotal: 42.35
101-92-4370-0000 World Book Inc Encyclopedia 2023 Set 10/21/2022 16566 1,312.91 Vendor Subtotal: 1,312.91
101-92-4376-0000 Tera Torres Reissue- Lost Check -Supplies for Children Programs 10/07/2022 16482 27.31 Vendor Subtotal: 27.31
101-93-4150-0000 Brodart Co Cataloging & Processing 10/07/2022 16435 10.95 101-93-4150-0000 Brodart Co Cataloging and Processing 10/21/2022 16516 10.95 101-93-4150-0000 Brodart Co Cataloging and Processing 10/21/2022 16516 4.38 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 27 PAGE 231 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 26.28
Subtotal for Fund: 101 333,223.19
102-00-2010-0000 CA State Disbursement Unit PR Batch 00703.09.2022 Earnings Withholding Order 09/30/2022 0 822.19 102-00-2010-0000 CA State Disbursement Unit PR Batch 00701.10.2022 Earnings Withholding Order 10/14/2022 0 822.19 Vendor Subtotal: 1,644.38
102-00-2010-0000 State Franchise Tax Board PR Batch 00703.09.2022 Earnings Withholding Order 09/30/2022 16472 200.00 102-00-2010-0000 State Franchise Tax Board PR Batch 00701.10.2022 Earnings Withholding Order 10/14/2022 16553 200.00 Vendor Subtotal: 400.00
102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00703.09.2022 Deferred Comp-City Manager 09/30/2022 0 76.93 102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00703.09.2022 Deferred Comp-4% City Manager 09/30/2022 0 336.69 102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00701.10.2022 Deferred Comp-4% City Manager 10/14/2022 0 336.69 102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00701.10.2022 Deferred Comp-City Manager 10/14/2022 0 76.93 Vendor Subtotal: 827.24
102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00703.09.2022 Deferred Comp-Loan Payback 09/30/2022 0 1,469.35 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00703.09.2022 Deferred Comp-Loan Payback 09/30/2022 0 489.04 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00703.09.2022 Deferred Comp-Loan Payback 09/30/2022 0 288.53 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.10.2022 Deferred Comp-Loan Payback 10/14/2022 0 489.04 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.10.2022 Deferred Comp 10/14/2022 0 11,319.66 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.10.2022 Deferred Comp-Loan Payback 10/14/2022 0 1,469.35 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.10.2022 Deferred Comp-Loan Payback 10/14/2022 0 288.53 102-00-2012-3190 TIAA-Cref Financial Services Adjustment Deferred Comp-Loan Payback 10/14/2201/2022 0 137.67 Vendor Subtotal: 15,951.17
102-00-2012-6050 U.S. Bank PR Batch 00701.10.2022 PARS Employer Portion 10/14/2022 0 568.70 102-00-2012-6050 U.S. Bank PR Batch 00701.10.2022 PARS Employee Portion 10/14/2022 0 568.70 102-00-2012-6050 U.S. Bank PR Batch 00702.10.2022 PARS Employee Portion 10/28/2022 0 911.82 102-00-2012-6050 U.S. Bank PR Batch 00702.10.2022 PARS Employer Portion 10/28/2022 0 907.88 Vendor Subtotal: 2,957.10
AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 28 PAGE 232 of 344
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2012-6160 PERS PR Batch 00704.09.2022 PERS Employee Paid (Full 10/05/2022 Time) 0 590.95 102-00-2012-6160 PERS PR Batch 00704.09.2022 PERS Survivor Benefit 10/05/2022 0 0.93 102-00-2012-6160 PERS PR Batch 00704.09.2022 PERS Employer Share10/05/2022 0 625.59 102-00-2012-6160 PERS PR Batch 00703.09.2022 PERS Employee Paid (Full 09/30/2022 Time) 0 30,733.51 102-00-2012-6160 PERS PR Batch 00703.09.2022 PERS Survivor Benefit 09/30/2022 0 97.65 102-00-2012-6160 PERS PR Batch 00703.09.2022 PERS Employee Paid (dont use) 09/30/2022 0 465.94 102-00-2012-6160 PERS PR Batch 00703.09.2022 PERS Employer Share09/30/2022 0 54,817.98 102-00-2012-6160 PERS PR Batch 00703.09.2022 PERS Employee Paid (Part- 09/30/2022 Time) 0 552.19 102-00-2012-6160 PERS PR Batch 00701.10.2022 PERS Employer Share10/14/2022 0 58,025.20 102-00-2012-6160 PERS PR Batch 00701.10.2022 PERS Employee Paid (Full 10/14/2022 Time) 0 32,524.26 102-00-2012-6160 PERS PR Batch 00701.10.2022 PERS Employee Paid (Part- 10/14/2022 Time) 0 655.61 102-00-2012-6160 PERS PR Batch 00701.10.2022 PERS Employee Paid (dont use) 10/14/2022 0 504.75 102-00-2012-6160 PERS PR Batch 00701.10.2022 PERS Survivor Benefit 10/14/2022 0 97.65 Vendor Subtotal: 179,692.21
102-00-2012-7030 TIAA-Cref Financial Services PR Batch 00701.10.2022 Retirement Health Savings Plan 10/14/2022 0 561.92 Vendor Subtotal: 561.92
102-00-2014-0000 Humana Insurance Co PR Batch 00702.09.2022 Additional Life Insurance 09/16/2022 16453 2,092.02 Vendor Subtotal: 2,092.02
102-00-2015-0000 CA Law Enforcement Assn PR Batch 00702.09.2022 Police Dept LTD/125 Plan 09/16/2022 16437 405.00 Vendor Subtotal: 405.00
102-00-2015-0000 H. Wilson Insurancenter Inc PR Batch 00702.09.2022 Fire Dept LTD/125 Plan 09/16/2022 0 313.50 Vendor Subtotal: 313.50
102-00-2020-0000 Delta Dental of California Adjustment Premium Oct 2022 10/07/2022 16444 1,014.30 102-00-2020-0000 Delta Dental of California PR Batch 00702.09.2022 Delta Dental PPO 09/16/2022 16444 6,613.86 Vendor Subtotal: 7,628.16
102-00-2020-0000 Delta Dental Insurance Company Premium Adjustment Oct 2022 10/07/2022 16445 44.12 102-00-2020-0000 Delta Dental Insurance Company PR Batch 00702.09.2022 Delta Dental DeltaCare US 09/16/2022 A HMO 16445 691.15 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 29 PAGE 233 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 735.27
102-00-2024-2530 San Marino Firefighters Assn PR Batch 00701.10.2022 Firefighter Dues 10/14/2022 0 775.96 102-00-2024-2530 San Marino Firefighters Assn PR Batch 00702.10.2022 Firefighter Dues 10/28/2022 0 775.96 Vendor Subtotal: 1,551.92
102-00-2024-2750 San Marino City Employees Assn PR Batch 00701.10.2022 San Marino City Employee 10/14/2022 Assn 0 435.00 102-00-2024-2750 San Marino City Employees Assn PR Batch 00702.10.2022 San Marino City Employee 10/28/2022 Assn 0 435.00 Vendor Subtotal: 870.00
102-00-2024-2850 San Marino Supervisory Employee Association PR Batch 00701.10.2022 SM Supervisory Employees Dues 10/14/2022 0 135.00 102-00-2024-2850 San Marino Supervisory Employee Association PR Batch 00702.10.2022 SM Supervisory Employees Dues 10/28/2022 0 135.00 Vendor Subtotal: 270.00
102-00-2024-6490 San Marino Police Officers Asn PR Batch 00701.10.2022 San Marino PD Assn10/14/2022 0 813.24 102-00-2024-6490 San Marino Police Officers Asn PR Batch 00702.10.2022 San Marino PD Assn10/28/2022 0 813.24 Vendor Subtotal: 1,626.48
Subtotal for Fund: 102 217,526.37
103-30-3331-3550 Department of Justice Livescan Fee Sept 2022 10/21/2022 16526 986.00 Vendor Subtotal: 986.00
103-30-4010-0000 CA Law Enforcement Assn City Portion LTD Payment Oct 2022 10/07/2022 16437 405.00 Vendor Subtotal: 405.00
103-30-4010-0000 Delta Dental of California Adjustment Premium Oct 2022 10/07/2022 16444 -94.16 103-30-4010-0000 Delta Dental of California Adjustment Premium Oct 2022 10/07/2022 16444 -50.74 103-30-4010-0000 Delta Dental of California Adjustment Premium Oct 2022 10/07/2022 16444 -94.16 103-30-4010-0000 Delta Dental of California Adjustment Premium Oct 2022 10/07/2022 16444 -50.74 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 30 PAGE 234 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: -289.80
103-30-4010-0000 Humana Insurance Co Adjustment Premium Oct 2022 10/07/2022 16453 -180.00 Vendor Subtotal: -180.00
103-30-4150-0000 All City Management Services Inc School Crossing Guard Service 9/4/22-9/17/2210/07/2022 0 6,846.84 103-30-4150-0000 All City Management Services Inc School Crossing Guard Service 9/18/22-10/1/2210/21/2022 0 7,607.60 Vendor Subtotal: 14,454.44
103-30-4150-0000 Dr. Detail P.H,D Wash Patrol Vehicles Sept 2022 10/21/2022 16527 1,075.00 Vendor Subtotal: 1,075.00
103-30-4150-0000 Pasadena Humane Society Animal Control Service Sept 2022 10/21/2022 0 7,153.95 Vendor Subtotal: 7,153.95
103-30-4150-0000 Phoenix Group Information Systems Citations Processing Fees August 2022 10/07/2022 0 1,139.24 Vendor Subtotal: 1,139.24
103-30-4150-0000 Superior Court of California County of LA Revenue Distribution Total County Fee August 2022 10/07/2022 16478 750.00 Vendor Subtotal: 750.00
103-30-4150-0000 Vital Medical Service, LLC Medical Clearance Pre/Post Booking 2/22-8/2210/07/2022 16487 7,126.00 Vendor Subtotal: 7,126.00
103-30-4150-0500 IntelesysOne Cabling from Server Room to Basement 10/07/2022 0 647.36 Vendor Subtotal: 647.36
103-30-4150-0500 U.S. Bank Apple.com-ICloud Storage 10/21/2022 16491 0.99 103-30-4150-0500 U.S. Bank Adobe License-Police Dept FY 22-23 10/21/2022 16491 581.04 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 31 PAGE 235 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 582.03
103-30-4316-0000 Canon Financial Services Inc Copier Lease Sept 2022-PD 10/07/2022 16440 155.82 Vendor Subtotal: 155.82
103-30-4316-0000 CopyFree Technology Inc Copier Contract Base Rate 9/8/22-10/7/22-PD 10/21/2022 0 131.77 103-30-4316-0000 CopyFree Technology Inc Copier Contract Base Rate 10/8/22-11/7/22-PD10/21/2022 0 131.77 Vendor Subtotal: 263.54
103-30-4376-0000 Coast to Coast Computer Products Toner (4) 10/21/2022 16524 722.70 Vendor Subtotal: 722.70
103-30-4376-0000 DS Service of America , Inc Drinking Water Service Nov 2022-PD 10/07/2022 16474 64.78 Vendor Subtotal: 64.78
103-30-4376-0000 U.S. Bank Amazon-Office Supplies 10/21/2022 16491 31.64 103-30-4376-0000 U.S. Bank Vina Engraving-Name Plates 10/21/2022 16491 33.08 103-30-4376-0000 U.S. Bank Lou's Gloves-Gloves for Officers 10/21/2022 16491 362.00 103-30-4376-0000 U.S. Bank Vina Engraving -Name Plate 10/21/2022 16491 33.08 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 10/21/2022 16491 68.96 Vendor Subtotal: 528.76
103-30-4376-0175 Aardvark 40mm Standard Range Sponge Round (100) 10/21/2022 0 2,522.51 0000001033 Vendor Subtotal: 2,522.51
103-30-4396-0000 U.S. Bank Poalac-Membership-Sgt.Qureshi 10/21/2022 16491 50.00 Vendor Subtotal: 50.00
103-30-4399-0000 Botach Tactical Ballistic Shields 10/21/2022 16514 2,551.23 0000001039 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 32 PAGE 236 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 2,551.23
103-30-4412-0000 U.S. Bank USPS-Postage 10/21/2022 16491 4.60 103-30-4412-0000 U.S. Bank UPS Store-Postage 10/21/2022 16491 75.44 Vendor Subtotal: 80.04
103-30-4415-0000 Leroy Avington Training-Mileage 11/14/22-11/18/22 10/21/2022 16510 41.63 103-30-4415-0000 Leroy Avington Training-Commuter Lunch 11/1/22-11/10/22 10/21/2022 16510 80.00 103-30-4415-0000 Leroy Avington Training-Mileage 11/1/22-11/10/22 10/21/2022 16510 416.25 103-30-4415-0000 Leroy Avington Training-Basic Course 11/14/22-11/18/22 10/21/2022 16510 375.00 Vendor Subtotal: 912.88
103-30-4415-0000 Jeremy Bestpitch Training-Mileage 10/17/22-10/21/22 10/07/2022 0 132.50 103-30-4415-0000 Jeremy Bestpitch Training-Basic Course Meals 10/17/22-10/21/2210/07/2022 0 375.00 Vendor Subtotal: 507.50
103-30-4415-0000 Frank Calistro Training-Commuter Lunch 10/25/22 & 10/26/2210/07/2022 16438 16.00 Vendor Subtotal: 16.00
103-30-4415-0000 Brittnie Camacho Training-Commuter Lunch 10/6/22 10/21/2022 16518 8.00 103-30-4415-0000 Brittnie Camacho Training-Mileage 10/6/22 10/21/2022 16518 45.38 Vendor Subtotal: 53.38
103-30-4415-0000 Jeanette De Lira Training-Commuter Lunch 10/20/22 10/07/2022 16443 8.00 Vendor Subtotal: 8.00
103-30-4415-0000 Nia Hernandez Training- Commuter Lunch 10/31/22-11/4/22 10/07/2022 0 40.00 103-30-4415-0000 Nia Hernandez Training- Commuter Lunch 10/20/22 10/07/2022 0 8.00 103-30-4415-0000 Nia Hernandez Training- Mileage 10/31/22-11/4/22 10/07/2022 0 275.63 Vendor Subtotal: 323.63
AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 33 PAGE 237 of 344
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4415-0000 Aaron Lopez Training-Mileage 11/4/22 10/21/2022 16536 17.19 103-30-4415-0000 Aaron Lopez Training-Commuter Lunch 11/4/22 10/21/2022 16536 8.00 Vendor Subtotal: 25.19
103-30-4415-0000 Ernesto Lopez Training-Commuter Lunch 11/8/22 10/21/2022 16537 8.00 103-30-4415-0000 Ernesto Lopez Training-Mileage 11/8/22 10/21/2022 16537 76.75 Vendor Subtotal: 84.75
103-30-4415-0000 Orange County Sheriff's Dept Training-Ofc.Cordischi 11/7/22 10/21/2022 16542 75.00 Vendor Subtotal: 75.00
103-30-4415-0000 Jason Richardson Training-Commuter Lunch 11/1/22-11/10/22 10/21/2022 16548 80.00 103-30-4415-0000 Jason Richardson Training-Basic Course 11/11/22-11/18/22 10/21/2022 16548 375.00 103-30-4415-0000 Jason Richardson Training-Mileage 11/1/22-11/10/22 10/21/2022 16548 416.25 103-30-4415-0000 Jason Richardson Training-Mileage 11/14/22-11/18/22 10/21/2022 16548 41.63 Vendor Subtotal: 912.88
103-30-4415-0000 Rio Hondo College Training-Ofc. A.Lopez 11/4/22 10/21/2022 16549 25.00 Vendor Subtotal: 25.00
103-30-4415-0000 U.S. Bank OC Sheriffs-Training Ofc.E.Lopez 10/21/2022 16491 20.00 103-30-4415-0000 U.S. Bank LAPPL-Training-Ofc.Hernandez 10/21/2022 16491 125.00 103-30-4415-0000 U.S. Bank Savage Training-Ofc.Calistro 10/21/2022 16491 289.00 103-30-4415-0000 U.S. Bank OC Sheriff-Training- Dispatcher Ramirez 10/21/2022 16491 139.00 103-30-4415-0000 U.S. Bank Poalac-Training-Sgt.Qureshi 10/21/2022 16491 50.00 103-30-4415-0000 U.S. Bank EB Advanced Crime Prevention-Training Sgt.Bestpitch 10/21/2022 16491 625.00 103-30-4415-0000 U.S. Bank Riverside Sheriff-Training Ofc.Lopez 10/21/2022 16491 108.15 103-30-4415-0000 U.S. Bank Hilton Hotels-Credit- Training Cancelled 10/21/2022 16491 -222.53 103-30-4415-0000 U.S. Bank OC Sheriffs-Training Ofc.Ruiz 10/21/2022 16491 20.00 103-30-4415-0000 U.S. Bank OC Sheriffs-Training Ofc.A.Lopez 10/21/2022 16491 20.00 103-30-4415-0000 U.S. Bank Armitage Tactical-Training Ofc.Serrano 10/21/2022 16491 195.00 103-30-4415-0000 U.S. Bank EB Advanced- Training Sgt.Bestpitch 10/21/2022 16491 393.00 103-30-4415-0000 U.S. Bank USPS-Postage 10/21/2022 16491 5.44 103-30-4415-0000 U.S. Bank CSULB-Training Cmdr. Blonde 10/21/2022 16491 384.94 103-30-4415-0000 U.S. Bank Gridiron-Training Ofc.Wilson 10/21/2022 16491 315.00 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 34 PAGE 238 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 2,467.00
103-30-4415-0000 Vince Wilson Training-Mileage 10/20/22 10/21/2022 16565 30.00 103-30-4415-0000 Vince Wilson Training-Commuter Lunch 10/20/22 10/21/2022 16565 8.00 Vendor Subtotal: 38.00
103-30-4415-0000 Kenric Wu Training- Commuter Lunch 10/20/22 10/07/2022 0 8.00 103-30-4415-0000 Kenric Wu Training- Mileage 10/20/22 10/07/2022 0 33.00 103-30-4415-0000 Kenric Wu Training- Commuter Lunch 10/19/22 10/07/2022 0 8.00 Vendor Subtotal: 49.00
103-30-4436-0000 Robert Patrick Sanderson Background Investigation-Police Cadet Applicants (2) 10/21/2022 16550 2,600.00 Vendor Subtotal: 2,600.00
103-30-4468-0000 Brittnie Camacho Training-Lunch 9/30/22 10/21/2022 16518 18.00 103-30-4468-0000 Brittnie Camacho Training-Mileage 9/30/22 10/21/2022 16518 46.00 Vendor Subtotal: 64.00
103-30-4468-0000 U.S. Bank Clears-Conference A.Gonzalez 10/21/2022 16491 489.01 103-30-4468-0000 U.S. Bank CNOA-Training Ofc.Serrano 10/21/2022 16491 60.00 103-30-4468-0000 U.S. Bank Academy Online-Training Ofc.Hernandez 10/21/2022 16491 99.00 Vendor Subtotal: 648.01
103-30-4480-0000 U.S. Bank JB Burgers-Food for Staff Meeting 10/21/2022 16491 93.44 103-30-4480-0000 U.S. Bank Temecula Creek Inn-Conference 3 Nights-Chief Incontro 10/21/2022 16491 450.18 103-30-4480-0000 U.S. Bank Alaska Airline-Flight Conference-Cmdr.Tebbetts 10/21/2022 16491 519.20 Vendor Subtotal: 1,062.82
103-30-4492-0003 Leroy Avington Reimbursement-Exterior Vest 10/21/2022 16510 183.75 Vendor Subtotal: 183.75
AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 35 PAGE 239 of 344
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4492-0003 U.S. Armor Corporation Detective Tactical Vest-Ofc. De Lira 10/21/2022 16558 297.97 Vendor Subtotal: 297.97
103-30-4492-0003 U.S. Bank PVP Communication-Motor Helmets (2) 10/21/2022 16491 3,732.25 103-30-4492-0003 U.S. Bank Keystone Uniform- Patch Sewn-Records Manager 10/21/2022 16491 15.00 103-30-4492-0003 U.S. Bank Blauer Manufacturing-Uniform Shirts & Outervest -Cmdrs. 10/21/2022 16491 284.66 103-30-4492-0003 U.S. Bank Keystone Uniform- Detective Polo-Ofc. Lopez10/21/2022 16491 143.32 103-30-4492-0003 U.S. Bank McDonalds Uniform- Uniform Hat Strap 10/21/2022 16491 23.99 103-30-4492-0003 U.S. Bank US Armor- Detective Uniform Vest -Ofc. Lopez10/21/2022 16491 328.19 Vendor Subtotal: 4,527.41
103-30-4492-0004 U.S. Armor Corporation Concealable Vest-Ofc. De Lira 10/07/2022 16485 851.96 Vendor Subtotal: 851.96
103-30-4500-4950 The Gas Company Gas Service Aug-Sept 2022-PD 10/07/2022 16479 14.79 Vendor Subtotal: 14.79
103-30-4500-9025 AT&T Phone Service Aug-Sept 2022-PD 10/07/2022 16429 1,682.65 Vendor Subtotal: 1,682.65
103-30-4500-9025 AT&T Interstate Dedicated Private Line Service Oct 2022 10/21/2022 16508 438.08 Vendor Subtotal: 438.08
103-30-4500-9025 Charter Communications Cable Internet Service 9/6/22-10/5/22-PD 10/07/2022 16480 229.98 Vendor Subtotal: 229.98
103-30-4508-0000 O'Reilly Auto Parts Gloves for Motor Officers 10/07/2022 0 41.87 Vendor Subtotal: 41.87
103-30-4508-0000 U.S. Bank Harbor Freight-Sanding Disc for PD Car Boxes10/21/2022 16491 33.02 103-30-4508-0000 U.S. Bank New Century BMW- Motorcycle Repair 10/21/2022 16491 765.00 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 36 PAGE 240 of 344
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4508-0000 U.S. Bank Home Depot- Locking Cables for Radar Trailers10/21/2022 16491 122.44 103-30-4508-0000 U.S. Bank Chevron- Motorcycle Fuel 10/21/2022 16491 83.35 103-30-4508-0000 U.S. Bank Enterprise Rent a Car- Rental Car 8/16/22-9/9/22-Chief Incontro- 10/21/2022 16491 1,276.57 103-30-4508-0000 U.S. Bank Harbor Freight-Locking Pin for Trailer 10/21/2022 16491 12.12 Vendor Subtotal: 2,292.50
103-34-4010-0000 Delta Dental of California Adjustment Premium Oct 2022 10/07/2022 16444 -50.74 Vendor Subtotal: -50.74
103-34-4010-0000 Humana Insurance Co Adjustment Premium Oct 2022 10/07/2022 16453 -44.23 Vendor Subtotal: -44.23
103-34-4010-0000 H. Wilson Insurancenter Inc Adjustment Premium Oct 2022 10/07/2022 0 -33.00 103-34-4010-0000 H. Wilson Insurancenter Inc City Portion LTD Payment Oct 2022 10/07/2022 0 313.50 Vendor Subtotal: 280.50
103-34-4150-0000 Aramark Towels & Mat Service 10/07/2022 16427 114.94 103-34-4150-0000 Aramark Towels & Mat Service 10/07/2022 16427 160.46 103-34-4150-0000 Aramark Towels & Mat Service 10/07/2022 16427 114.94 103-34-4150-0000 Aramark Towels & Mat Service 10/21/2022 16502 160.46 Vendor Subtotal: 550.80
103-34-4150-0000 Stericycle Inc Medical Waste Disposal-10/22-12/22 10/07/2022 16475 148.47 Vendor Subtotal: 148.47
103-34-4150-0000 Wittman Enterprises LLC Ambulance Billing Service August 2022 10/07/2022 0 4,547.16 Vendor Subtotal: 4,547.16
103-34-4150-0500 Lexipol, LLC Annual Fire Supplemental Manuals 11/1/22-10/31/23 10/21/2022 0 1,287.56 103-34-4150-0500 Lexipol, LLC Annual Fire Policy Manuals & Daily Training 11/1/22-10/31/23 10/21/2022 0 7,742.03 103-34-4150-0500 Lexipol, LLC Annual Fire Procedures 11/1/22-10/31/23 10/21/2022 0 440.30 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 37 PAGE 241 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 9,469.89
103-34-4150-0500 U.S. Bank Adobe License-Fire Dept FY 22-23 10/21/2022 16491 387.36 103-34-4150-0500 U.S. Bank Apple.com-ICloud Storage 10/21/2022 16491 2.99 Vendor Subtotal: 390.35
103-34-4204-0000 U.S. Bank Star News -Monthly Subscription 10/21/2022 16491 10.00 103-34-4204-0000 U.S. Bank LA Times-Monthly Subscription 10/21/2022 16491 16.00 Vendor Subtotal: 26.00
103-34-4206-0000 Rancho Janitorial Supplies Janitorial Supplies 10/07/2022 16467 283.82 Vendor Subtotal: 283.82
103-34-4206-0000 Veritiv Operating Company Hand Soap 10/07/2022 0 251.40 Vendor Subtotal: 251.40
103-34-4206-0000 U.S. Bank Home Depot-Hose 10/21/2022 16491 205.99 103-34-4206-0000 U.S. Bank Costco-Kitchen Supplies 10/21/2022 16491 441.86 103-34-4206-0000 U.S. Bank Home Depot-Station Supplies 10/21/2022 16491 87.56 Vendor Subtotal: 735.41
103-34-4316-0000 Canon Financial Services Inc Copier Lease Sept 2022-FD 10/07/2022 16440 128.44 Vendor Subtotal: 128.44
103-34-4316-0000 CopyFree Technology Inc Copier Contract Base Charge 9/22/22-10/21/22-FD 10/07/2022 0 23.70 Vendor Subtotal: 23.70
103-34-4316-0000 Turnout Maintenance Co LLC Turnout Maintenance 10/07/2022 16484 237.00 Vendor Subtotal: 237.00
AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 38 PAGE 242 of 344
Account Number Vendor Description GL Date Check No Amount PO No 103-34-4376-0000 Bound Tree Medical, LLC Ambulance Supplies 10/07/2022 16434 193.16 103-34-4376-0000 Bound Tree Medical, LLC Ambulance Supplies 10/07/2022 16434 126.10 103-34-4376-0000 Bound Tree Medical, LLC Ambulance Supplies 10/07/2022 16434 302.55 Vendor Subtotal: 621.81
103-34-4376-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase July-Sept 2022 10/21/2022 16517 28.25 Vendor Subtotal: 28.25
103-34-4376-0000 Life-Assist Inc Ambulance Supplies 10/07/2022 0 224.53 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 10/07/2022 0 3,991.33 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 10/07/2022 0 206.27 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 10/21/2022 0 482.50 Vendor Subtotal: 4,904.63
103-34-4376-0000 Linde Gas & Equipment In Oxygen 10/07/2022 16458 410.32 103-34-4376-0000 Linde Gas & Equipment In Oxygen 10/21/2022 16535 77.00 Vendor Subtotal: 487.32
103-34-4376-0000 Office Depot Paper 10/07/2022 16463 55.82 103-34-4376-0000 Office Depot Paper & Office Supplies 10/07/2022 16463 87.57 Vendor Subtotal: 143.39
103-34-4376-0000 U.S. Bank Amazon-Phone Chargers 10/21/2022 16491 80.46 103-34-4376-0000 U.S. Bank Amazon-Bulletin Board 10/21/2022 16491 25.07 103-34-4376-0000 U.S. Bank Zoll Medical-Autopulse Battery 10/21/2022 16491 885.31 103-34-4376-0000 U.S. Bank Amazon-Phone Case 10/21/2022 16491 31.74 Vendor Subtotal: 1,022.58
103-34-4396-0000 National Assc.of EMS Educators Membership-D.Tannehill 10/21/2022 16539 95.00 Vendor Subtotal: 95.00
103-34-4396-0000 Mark Siegfried Petty Cash Reimbursement-SM City Club Dinner-Fire Chief 10/21/2022 16545 25.00 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 39 PAGE 243 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 25.00
103-34-4399-0000 U.S. Bank Grainger-Wildland Hose Bands 10/21/2022 16491 30.64 Vendor Subtotal: 30.64
103-34-4436-0000 U.S. Bank Gus BBQ-Lunch Fire Fighter Interviews 9/8/22 Panel 10/21/2022 16491 168.85 103-34-4436-0000 U.S. Bank Starbucks-Coffee Fire Fighter Interviews 9/7/22 Panel 10/21/2022 16491 21.60 103-34-4436-0000 U.S. Bank San Marino Seafood- Lunch Fire Fighter Interviews 9/7/22 Panel 10/21/2022 16491 91.43 Vendor Subtotal: 281.88
103-34-4460-0003 U.S. Bank Comfort Inn Rocklin-Strike Team Lodging Mosquito Fire 10/21/2022 16491 124.43 103-34-4460-0003 U.S. Bank Best Western Roseville-Strike Team Lodging -Mosquito Fire 10/21/2022 16491 105.26 103-34-4460-0003 U.S. Bank Best Western Roseville-Strike Team Lodging -Mosquito Fire 10/21/2022 16491 105.26 103-34-4460-0003 U.S. Bank Comfort Inn Rocklin-Strike Team Lodging Mosquito Fire 10/21/2022 16491 124.43 Vendor Subtotal: 459.38
103-34-4460-0003 WEX Bank Strike Team Fuel 9/11/22-9/16/22 10/07/2022 16489 502.47 Vendor Subtotal: 502.47
103-34-4468-0000 Timothy Chow Reimbursement-Training Fire Investigation 1 10/07/2022 16442 400.00 103-34-4468-0000 Timothy Chow Reimbursement- Training Course Fire Investigation 1B 10/21/2022 16520 320.00 Vendor Subtotal: 720.00
103-34-4468-0000 U.S. Bank CA EMS-License Renewal T.Chow 10/21/2022 16491 250.00 103-34-4468-0000 U.S. Bank Emergency Medical-Paramedic License-R.Fixsen 10/21/2022 16491 250.00 Vendor Subtotal: 500.00
103-34-4480-0000 U.S. Bank LA Fire Chiefs Assc.-Conference Chief Rueda10/21/2022 16491 640.65 Vendor Subtotal: 640.65
103-34-4492-0003 Tom's Uniforms Uniform-M.Eskenazi 10/07/2022 16481 145.53 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 40 PAGE 244 of 344
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 145.53
103-34-4492-0004 U.S. Bank Amazon-Safety Vest 10/21/2022 16491 17.51 103-34-4492-0004 U.S. Bank Amazon-Safety Vest 10/21/2022 16491 17.51 Vendor Subtotal: 35.02
103-34-4500-4950 The Gas Company Gas Service Aug-Sept 2022-FD 10/07/2022 16479 182.62 Vendor Subtotal: 182.62
103-34-4500-9025 AT&T Phone Service Aug-Sept 2022-FD 10/07/2022 16429 69.06 Vendor Subtotal: 69.06
103-34-4500-9025 AT&T City Hall Compound Service Sept 2022-FD 10/07/2022 16430 183.55 Vendor Subtotal: 183.55
103-34-4500-9025 AT&T Long Distance Long Distance Phone Service Sept 2022-FD 10/07/2022 16431 45.03 Vendor Subtotal: 45.03
103-34-4500-9025 Verizon Wireless Mobile Computer Service 8/24/22-9/23/22-FD10/21/2022 16562 309.74 Vendor Subtotal: 309.74
103-34-4508-0000 Parkhouse Tire Inc Tires (2)- E91 10/07/2022 16466 1,829.49 Vendor Subtotal: 1,829.49
103-34-4508-0000 U.S. Bank Puretec Industrial Water-Deionized Water 10/21/2022 16491 114.07 103-34-4508-0000 U.S. Bank Home Depot-Shelving Separators 10/21/2022 16491 68.61 103-34-4508-0000 U.S. Bank California Car Cover-Car Cover B9 10/21/2022 16491 895.68 Vendor Subtotal: 1,078.36
AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 41 PAGE 245 of 344
Account Number Vendor Description GL Date Check No Amount PO No Subtotal for Fund: 103 92,541.97
202-48-4600-9271 Nichols Consulting Engineers Project Management-Street Project 21-9271 Sept 2022 10/21/2022 16541 3,538.75 Vendor Subtotal: 3,538.75
Subtotal for Fund: 202 3,538.75
212-30-4613-0500 National Auto Fleet Group New Ford Escape for PD Detective Fleet 10/07/2022 16462 27,025.42 0000001007 Vendor Subtotal: 27,025.42
Subtotal for Fund: 212 27,025.42
233-30-4399-0000 AAA Network Solutions, Inc Final Bonds 10/21/2022 16499 784.29 0000001016 233-30-4399-0000 AAA Network Solutions, Inc Labor 10/21/2022 16499 6,875.00 0000001016 233-30-4399-0000 AAA Network Solutions, Inc Surveillance System 10/21/2022 16499 29,533.86 0000001016 233-30-4399-0000 AAA Network Solutions, Inc Labor 10/21/2022 16499 8,942.50 0000001016 233-30-4399-0000 AAA Network Solutions, Inc Intercom System 10/21/2022 16499 10,120.12 0000001016 233-30-4399-0000 AAA Network Solutions, Inc Taxes 10/21/2022 16499 3,767.12 0000001016 Vendor Subtotal: 60,022.89
Subtotal for Fund: 233 60,022.89
281-30-4399-0000 U.S. Bank Yeti-Tumblers for Officers (40) 10/21/2022 16491 1,248.30 Vendor Subtotal: 1,248.30
281-50-4399-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase July-Sept 2022 10/21/2022 16517 133.97 Vendor Subtotal: 133.97
281-91-4370-0776 Jenny Chu Reimbursement -Purchase of Chinese Books 10/21/2022 16492 1,374.90 Vendor Subtotal: 1,374.90
AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 42 PAGE 246 of 344
Account Number Vendor Description GL Date Check No Amount PO No 281-92-4376-2575 U.S. Bank Amazon-Program Supplies 10/21/2022 16491 25.17 281-92-4376-2575 U.S. Bank Amazon-Program Supplies 10/21/2022 16491 35.02 Vendor Subtotal: 60.19
Subtotal for Fund: 281 2,817.36
394-30-4600-1001 Dewberry Architects Inc PD Space Utilization Needs Study August 202210/07/2022 16446 17,397.60 0000001014 Vendor Subtotal: 17,397.60
394-40-4600-1000 Crane Architectural Group Construction Observation Phase 25% Complete10/21/2022 16523 3,600.00 Vendor Subtotal: 3,600.00
394-40-4600-1000 U.S. Bank USPS-Postage Certified Mail SMC 10/21/2022 16491 9.20 Vendor Subtotal: 9.20
394-40-4600-1000 Vista Environmental Consulting, Inc SCAQMD HazMat Abatement -SMC Renovation 10/07/2022 0 2,500.00 Vendor Subtotal: 2,500.00
394-40-4600-1002 Old Mill Foundation Old Mill Lighting Project 10/21/2022 16544 25,000.00 Vendor Subtotal: 25,000.00
394-48-4600-0500 Iteris, Inc Citywide Traffic Circulation Study 10/1/21-12/31/21 10/07/2022 16454 8,417.50 Vendor Subtotal: 8,417.50
394-48-4600-0510 Harnisch Corporation Tree Advise Jobsite Root Inspection - Sherwood Street 10/07/2022 16450 1,800.00 Vendor Subtotal: 1,800.00
394-50-4600-7038 Ganahl Lumber Company Lacy Park Ticket Booth Supplies 10/07/2022 16448 73.27 394-50-4600-7038 Ganahl Lumber Company Concrete Slab for Lacy Park Ticket Booth 10/07/2022 16448 617.18 AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 43 PAGE 247 of 344
Account Number Vendor Description GL Date Check No Amount PO No 394-50-4600-7038 Ganahl Lumber Company Lacy Park Ticket Booth Installation Supplies 10/21/2022 16530 94.40 394-50-4600-7038 Ganahl Lumber Company Lacy Park Ticket Booth Installation Supplies 10/21/2022 16530 88.82 Vendor Subtotal: 873.67
394-50-4600-7038 IntelesysOne WIFI Setup- Lacy Park Admission Booth 10/21/2022 0 10.90 Vendor Subtotal: 10.90
394-50-4600-7038 Tuff Shed Shed for Lacy Park Admissions Booth 10/07/2022 16483 4,936.25 0000001035 Vendor Subtotal: 4,936.25
394-50-4600-7038 U.S. Bank Amazon-Cash Drawer-Lacy Park Admission Booth 10/21/2022 16491 81.53 394-50-4600-7038 U.S. Bank Amazon-Printer-Lacy Park Admission Booth 10/21/2022 16491 209.58 Vendor Subtotal: 291.11
Subtotal for Fund: 394 64,836.23
591-11-4613-0550 IntelesysOne Staff Computer Replacement 10/07/2022 0 1,762.89 591-11-4613-0550 IntelesysOne Staff PC Monitor Replacement (1) 10/21/2022 0 653.70 591-11-4613-0550 IntelesysOne Staff PC Replacement (1) 10/21/2022 0 1,232.30 Vendor Subtotal: 3,648.89
591-30-4613-0555 Axon Enterprise Taser 60 Payment year 4-2022 10/21/2022 16511 7,328.84 0000000885 Vendor Subtotal: 7,328.84
591-34-4613-0560 Motorola Solutions Inc Units E91/RA91 Mobile Radios 10/07/2022 16461 18,588.74 0000001034 Vendor Subtotal: 18,588.74
591-34-4613-0560 Blake Thomas Silcott RA91 Radios 10/07/2022 16473 7,294.42 Vendor Subtotal: 7,294.42
AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 44 PAGE 248 of 344
Account Number Vendor Description GL Date Check No Amount PO No 591-90-4613-0555 IntelesysOne AV Cable-Barth Room 10/21/2022 0 37.19 Vendor Subtotal: 37.19
591-90-4613-0555 U.S. Bank Bestbuy-TV-Barth Room AV Project 10/21/2022 16491 662.99 591-90-4613-0555 U.S. Bank Amazon-TV Mount Stand Barth Room AV Project 10/21/2022 16491 88.44 591-90-4613-0555 U.S. Bank Amazon-TV Mount Stand Barth Room AV Project 10/21/2022 16491 186.14 Vendor Subtotal: 937.57
Subtotal for Fund: 591 37,835.65
596-10-4356-3412 CA JPIA Underground Storage Tank Insurance 2022-23 10/07/2022 16436 2,136.00 Vendor Subtotal: 2,136.00
Subtotal for Fund: 596 2,136.00
609-00-2002-0000 Metro Water Domestic Water August 2022 10/07/2022 0 136,570.27 Vendor Subtotal: 136,570.27
609-00-2048-2575 Friends of Crowell Public Lib Reimbursement-Friends Bookstore Credit Card Payments Sept 2022 10/21/2022 16529 912.75 Vendor Subtotal: 912.75
Subtotal for Fund: 609 137,483.02
Report Total: 978,986.85
AP-Transactions by Account (10/31/2022 - 9:52 AM) Page 45 PAGE 249 of 344
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Annie Han, City Treasurer
DATE: November 9, 2022
SUBJECT: CASH AND INVESTMENT REPORT FOR THE MONTH OF
SEPTEMBER 2022

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government

BACKGROUND
The City of San Marino’s Investment Policy adopted by the City Council on April 13, 2022 Section 14.0, Reporting, stipulates that the Treasurer shall review and render monthly reports to the City Council of all cash and investments held by the City.

The report shall include the following information for all cash accounts and bank deposits:
• Balance at the end of the month
• Interest rate (for all interest-bearing active deposits) The report shall include the following information for all investments:
• A listing of individual securities held at the end of the month, by security type;
• Issuer, date of maturity, date of purchase, par and the dollar amount invested;
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
PAGE 250 of 344
• Coupon, discount or earnings rate;
• Current market value as of the date of the report and the source of this same valuation; and
• The weighted average maturity and weighted average yield of all investments combined.

The above information may be submitted in the form of copies of statements received by the custodial institution. For investments with LAIF, the most recent statement or statements received from the State Treasurer may be included in the monthly report in lieu of the information noted above.

The report shall include a listing of all investment transactions for the month (Government Code Section 53607). The report must also include a statement of compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance, as well as a statement denoting the ability of the local agency to meet its expenditure requirements for the next six months, or an explanation as to why sufficient money shall, or may, not be available (Government Code Section 53646).

Reports shall be rendered to the City Council and City Manager within 30 days following the end of the month of the period covered by the report.

DISCUSSION
Portfolio Summary
The City maintains petty cash on City facilities, cash in bank, cash in a transactional investment account, deposits with the Local Agency Investment Fund (LAIF), and investments in negotiable Certificates of Deposit, and investments in Federal Agency bonds. All items are detailed in the attachment to this report.

A summary of portfolio content is found below. The attachment to this report offers specific detail on
PAGE 251 of 344
Portfolio Performance
As of 9/30/2022, the annual percentage yield earned on the bank IMMA is

1.57%. The effective yield for LAIF deposits is 1.513%. The average yield on CDs is 1.89%. The average yield on US Government Agency is 1.641%.

Total combined portfolio yield for September 2022 is 1.67%.

Allocation
Petty Cash on City Premises $ 1,774 0%
Cash in Bank-checking accounts 4,599,430 12%
Cash in Bank-IMMA 12,665,381 34%
CERBT Section 115 Trust 600,000 2%
CEPPT Section 115 Trust 1,000,000 3%
Deposits with LAIF 4,622,493 12%
Certificates of Deposit 9,804,000 26%
US Government Agency Securities 4,250,000 11%
Cash and Investments $ 37,543,079 100%
Cash and Investments Portfolio Summary
City of San Marino
PAGE 252 of 344
Total Cash and Investments
2020 2021 2022
Jan $34,904,352 $34,984,593 $38,874,033
Feb $35,268,272 $35,042,083 $39,427,777
Mar $33,331,529 $33,786,986 $37,844,008
Apr $37,801,586 $38,194,608 $42,640,301
May $38,329,746 $40,886,858 $44,028,030
Jun $38,476,568 $39,918,291 $43,343,341
Jul $34,179,999 $36,168,260 $40,325,190
Aug $31,080,720 $35,388,265 $39,295,510
Sep $29,821,736 $32,098,786 $37,543,079
Oct $28,347,635 $30,384,198
Nov $27,753,545 $29,991,938
Dec $33,703,494 $36,414,654
2020 2021 2022
Jan 1.967 0.458 0.234
Feb 1.912 0.407 0.278
Mar 1.787 0.357 0.365
Apr 1.648 0.339 0.523
May 1.363 0.315 0.684
Jun 1.217 0.262 0.861
Jul 0.92 0.221 1.090
Aug 0.784 0.221 1.276
Sep 0.685 0.206 1.513
Oct 0.62 0.203
Nov 0.576 0.203
Dec 0.540 0.212
Local Agency Investment Fund (LAIF)
Average Monthly Effective Yields
PAGE 253 of 344

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
It is recommended that this report be received and filed. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of September 2022.”

ATTACHMENTS

1. Treasurer's Report as of September 30, 2022
PAGE 254 of 344
 
PAGE 255 of 344
 
PAGE 256 of 344
Date Type of Transaction Amount Notes
9/9/2022 Transfer to US Bank Investment Account (745,000.00) To transfer money to purchase CD's 9/28/2022 Transfer to US Bank Investment Account (249,000.00) To transfer money to purchase CD's Date Type of Transaction Amount Notes
9/1/2022 Transfer to East West Bank Operating Account (100,000.00) To Cover Operating Expenses for Month of September 2022 9/15/2022 Transfer to East West Bank Operating Account (300,000.00) To Cover Operating Expenses for Month of September 2022 9/22/2022 Transfer to East West Bank Operating Account (400,000.00) To Cover Operating Expenses for Month of September 2022 9/29/2022 Transfer to East West Bank Operating Account (400,000.00) To Cover Operating Expenses for Month of September 2022 Date Type of Transaction Amount Notes
9/8/2022 Pacific Premier Bank CD Purchased (245,000.00) 3.350% Interest, Matures 3/8/24 9/15/2022 FHLB Purchased (500,000.00) 3.330% Interest, Matures 6/15/23 9/28/2022 Nicolet National Bank CD Purchased (249,000.00) 4.000% Interest, Matures 3/28/24 Date Type of Transaction Amount Notes
No Transactions This Month
Date Type of Transaction Amount Notes
No Transactions This Month
LAIF
East West Bank Money Market Account
US Bank
CalPERS CERBT Trust
CalPERS CEPPT Trust
PAGE 257 of 344
September 1.513
August 1.276
July 1.090

0.00003699565555327

0.980760962
LAIF Earnings Ratio(2):

LAIF Fair Value Factor(1):

PMIA Daily(1): 1.63%
LAIF Apportionment Rate 1.35 (2):

PMIA Quarter to Date(1): 1.29%
PMIA Average Life 304 (1):

Treasuries

66.59%
Agencies

19.79%
Certificates of
Deposit/Bank Notes

6.44%
Time
Deposits

2.20%
Commercial
Paper

4.59%
Corporate
Bonds

0.22%
Loans

0.17%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a).

Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 10/14/22
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 09/30/22
Chart does not include $3,917,000.00 in mortgages, which equates to 0.002%. Percentages may not total 100% due to rounding.

Pooled Money Investment Account
Monthly Portfolio Composition (1)
09/30/22
$222.9 billion
PAGE 258 of 344
11/1/22, 7:42 AM PMIA Average Monthly Effective Yields
https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 1/2 Home ->> PMIA ->> PMIA Average Monthly Effective Yields PMIA Average Monthly Effective Yields
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1977 5.770 5.660 5.660 5.650 5.760 5.850 5.930 6.050 6.090 6.090 6.610 6.730 1978 6.920 7.050 7.140 7.270 7.386 7.569 7.652 7.821 7.871 8.110 8.286 8.769 1979 8.777 8.904 8.820 9.082 9.046 9.224 9.202 9.528 9.259 9.814 10.223 10.218 1980 10.980 11.251 11.490 11.480 12.017 11.798 10.206 9.870 9.945 10.056 10.426 10.961 1981 10.987 11.686 11.130 11.475 12.179 11.442 12.346 12.844 12.059 12.397 11.887 11.484 1982 11.683 12.044 11.835 11.773 12.270 11.994 12.235 11.909 11.151 11.111 10.704 10.401 1983 10.251 9.887 9.688 9.868 9.527 9.600 9.879 10.076 10.202 10.182 10.164 10.227 1984 10.312 10.280 10.382 10.594 10.843 11.119 11.355 11.557 11.597 11.681 11.474 11.024 1985 10.579 10.289 10.118 10.025 10.180 9.743 9.656 9.417 9.572 9.482 9.488 9.371 1986 9.252 9.090 8.958 8.621 8.369 8.225 8.141 7.844 7.512 7.586 7.432 7.439 1987 7.365 7.157 7.205 7.044 7.294 7.289 7.464 7.562 7.712 7.825 8.121 8.071 1988 8.078 8.050 7.945 7.940 7.815 7.929 8.089 8.245 8.341 8.397 8.467 8.563 1989 8.698 8.770 8.870 8.992 9.227 9.204 9.056 8.833 8.801 8.771 8.685 8.645 1990 8.571 8.538 8.506 8.497 8.531 8.538 8.517 8.382 8.333 8.321 8.269 8.279 1991 8.164 8.002 7.775 7.666 7.374 7.169 7.098 7.072 6.859 6.719 6.591 6.318 1992 6.122 5.863 5.680 5.692 5.379 5.323 5.235 4.958 4.760 4.730 4.659 4.647 1993 4.678 4.649 4.624 4.605 4.427 4.554 4.438 4.472 4.430 4.380 4.365 4.384 1994 4.359 4.176 4.248 4.333 4.434 4.623 4.823 4.989 5.106 5.243 5.380 5.528 1995 5.612 5.779 5.934 5.960 6.008 5.997 5.972 5.910 5.832 5.784 5.805 5.748 1996 5.698 5.643 5.557 5.538 5.502 5.548 5.587 5.566 5.601 5.601 5.599 5.574 1997 5.583 5.575 5.580 5.612 5.634 5.667 5.679 5.690 5.707 5.705 5.715 5.744 1998 5.742 5.720 5.680 5.672 5.673 5.671 5.652 5.652 5.639 5.557 5.492 5.374 1999 5.265 5.210 5.136 5.119 5.086 5.095 5.178 5.225 5.274 5.391 5.484 5.639 2000 5.760 5.824 5.851 6.014 6.190 6.349 6.443 6.505 6.502 6.517 6.538 6.535 2001 6.372 6.169 5.976 5.760 5.328 4.958 4.635 4.502 4.288 3.785 3.526 3.261 2002 3.068 2.967 2.861 2.845 2.740 2.687 2.714 2.594 2.604 2.487 2.301 2.201 2003 2.103 1.945 1.904 1.858 1.769 1.697 1.653 1.632 1.635 1.596 1.572 1.545 2004 1.528 1.440 1.474 1.445 1.426 1.469 1.604 1.672 1.771 1.890 2.003 2.134 2005 2.264 2.368 2.542 2.724 2.856 2.967 3.083 3.179 3.324 3.458 3.636 3.808 2006 3.955 4.043 4.142 4.305 4.563 4.700 4.849 4.946 5.023 5.098 5.125 5.129 2007 5.156 5.181 5.214 5.222 5.248 5.250 5.255 5.253 5.231 5.137 4.962 4.801 2008 4.620 4.161 3.777 3.400 3.072 2.894 2.787 2.779 2.774 2.709 2.568 2.353 2009 2.046 1.869 1.822 1.607 1.530 1.377 1.035 0.925 0.750 0.646 0.611 0.569 2010 0.558 0.577 0.547 0.588 0.560 0.528 0.531 0.513 0.500 0.480 0.454 0.462 2011 0.538 0.512 0.500 0.588 0.413 0.448 0.381 0.408 0.378 0.385 0.401 0.382 2012 0.385 0.389 0.383 0.367 0.363 0.358 0.363 0.377 0.348 0.340 0.324 0.326 2013 0.300 0.286 0.285 0.264 0.245 0.244 0.267 0.271 0.257 0.266 0.263 0.264 2014 0.244 0.236 0.236 0.233 0.228 0.228 0.244 0.260 0.246 0.261 0.261 0.267 2015 0.262 0.266 0.278 0.283 0.290 0.299 0.320 0.330 0.337 0.357 0.374 0.400 2016 0.446 0.467 0.506 0.525 0.552 0.576 0.588 0.614 0.634 0.654 0.678 0.719 2017 0.751 0.777 0.821 0.884 0.925 0.978 1.051 1.084 1.111 1.143 1.172 1.239 2018 1.350 1.412 1.524 1.661 1.755 1.854 1.944 1.998 2.063 2.144 2.208 2.291 2019 2.355 2.392 2.436 2.445 2.449 2.428 2.379 2.341 2.280 2.190 2.103 2.043 2020 1.967 1.912 1.787 1.648 1.363 1.217 0.920 0.784 0.685 0.620 0.576 0.540 Home | Open Government | Careers | Contact | Calendar
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PAGE 259 of 344
11/1/22, 7:42 AM PMIA Average Monthly Effective Yields
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Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 0.458 0.407 0.357 0.339 0.315 0.262 0.221 0.221 0.206 0.203 0.203 0.212 2022 0.234 0.278 0.365 0.523 0.684 0.861 1.090 1.276 1.513 PAGE 260 of 344
Institution:

Weekly as of Date:

Signature Date
Name and Title
Weekly Call Report Certification
Local Agency Security Program
Two authorized officers are required to executed the Weekly Call Report pursuant to CCR§16005.1.1(a).

The authorized signers of East West Bank each declares, for himself or herself alone and not for the other: I hereby verify that I have personal knowledge of the matters set forth in the Weekly Call Report (as of 09/21/2022) submitted pursuant to GC§ 53663(b) and CCR§16005.4.2 to the best of my knowledge and belief, the information contained therein is true and correct.

Name and Title
Kyra Lucchesi, SVP-Sr. Corporate Finance Manager
East West Bank
9/21/2022
Signature Date
Angela Foo, FVP- Treasury Manager
9/23/22 9/23/22
PAGE 261 of 344
$ 670,000,000.00
Excess/Deficiency in Pledged Collateral: $ 67,349,791.08 Preparer Name:

Preparer Title:

Preparer Phone #:

Preparer Email Address:

Alice Luo
Treasury Analyst
Market Value of Pledged Securities as of
Weekly Report Date: $ -
$ -
$ -
$ -
$ 670,000,000.00
$ 67,349,791.08
Agent of Depository:

FVP- Treasury Manager
SVP-Sr. Corporate Finance Manager
Authorizer #1 Name:

Authorizer #2 Name:

Authorizer #1 Title:

Authorizer #2 Title:

Angela Foo
Kyra Lucchesi
626-768-6482
[email protected]
Description of Other Deposits:

Federal Home Loan Bank of San
Francisco
Minimum Collateral Required:
$ -
$ -
$ -
$ 573,952,579.93
$ 602,650,208.92
$ - $ 573,952,579.93
$ -
$ -
$ -
Less: Other (Specify on Line 17):

Total Secured Deposits:
$ 602,650,208.92
$ -
$ -
$ 123,144,580.16
$ 1,050,374,951.74
$ 353,277,791.65
$ -
$ -
$ 123,144,580.16
$ 1,050,374,951.74
$ 353,277,791.65
Less: CDAR Deposits:
$ -
$ -
$ -
$ -
$ -
Total Deposits & Accrued Interest:

Less: Deposits Subject to Waivers:

Less: Interest:

Less: Uncollected Funds:
$ -
$ -
$ -
$ -
$ -
$ -
Total
Mailing Address:

Weekly Report As of Date:
135 N Los Robles Ave, 8th Floor , Pasadena, CA 91101
9/21/2022 Submission Date: 9/23/2022
Pool #1 (x110%) Pool #2 (x150%) Pool #3 (x105%)
Weekly Call Report
Local Agency Security Program
California Department of Financial Protection and Innovation Institution Name: East West Bank CID #: 194
PAGE 262 of 344
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Christina Baker, City Clerk
DATE: November 9, 2022
SUBJECT: APPROVAL OF MINUTES

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City Council of the City of San Marino, at a regular meeting held on Wednesday, April 9, 2014, approved the action minute format for City Council and all advisory body meetings. An exception was made for the Library Board of Trustees to have summary minutes at the September 9, 2020 Council meeting, however the Library Board of Trustees moved back to action minutes after approval at the July 13, 2022 Council meeting.

DISCUSSION
Attached for Council consideration are the following City Council minutes:

1. Special meeting of October 5, 2022;

2. Regular meeting of October 12, 2022;

3. Adjourned Regular meeting of October 28, 2022; and,

4. Special meeting of October 28, 2022.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
PAGE 263 of 344

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council approve the minutes of the October 2022 City Council meetings. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the special meeting of October 5, 2022, the regular meeting of October 12, 2022, the regular adjourned meeting of October 28, 2022, and the special meeting of October 28, 2022.”

ATTACHMENTS

1. Minutes of October 5, 2022 - Special Meeting

2. Minutes of October 12, 2022 - Regular Meeting

3. Minutes of October 28, 2022 - Adjourned Regular Meeting

4. Minutes of October 28, 2022 - Special Meeting
PAGE 264 of 344

MINUTES

SPECIAL MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, OCTOBER 5, 2022 AT 9:00 A.M.

CALL TO ORDER: Mayor Jakubowski called the meeting to order at 9:00 a.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, CA 91108.

ROLL CALL: PRESENT: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

CLOSED SESSION
At 9:00 a.m., the Council recessed to closed session to discuss the following items:

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Manager

2. PUBLIC EMPLOYEE APPOINTMENT
Government Code Section 54957
Title: Acting City Manager

3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9 (d)(2)
The City Council met with respect to one (1) matter of significant exposure to litigation.

At 10:40 a.m. the Council reconvened to open session.

CLOSED SESSION REPORT
The City Council met on Item 1 and placed City Manager Marlowe on paid administrative leave.

The City Council met on Item 2 and appointed Fire Chief Mario Rueda as Acting City Manager.

The City Council met on Item 3 and there was no reportable action.

PAGE 265 of 344

CITY COUNCIL MINUTES SPECIAL MEETING
OCTOBER 5, 2022 PAGE 2 OF 2

ADJOURNMENT
Mayor Jakubowski adjourned the special meeting at 10:40 a.m.

CHRISTINA BAKER

CITY CLERK
PAGE 266 of 344

MINUTES

REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, OCTOBER 12, 2022 AT 6:00 P.M.

BARTH ROOM AT CROWELL PUBLIC LIBRARY
CALL TO ORDER: Mayor Jakubowski called the regular meeting to order at 6:00 p.m. in the Barth Room at Crowell Public Library, located at 1890 Huntington Drive, San Marino, California 91108.

PLEDGE OF ALLEGIANCE: Mayor Jakubowski led the Pledge of Allegiance.

ROLL CALL: PRESENT: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- Emily Burke
- Nina Chan

MOTION TO WAIVE FURTHER READINGS
Vice Mayor Talt moved, seconded by Council Member Ude, to waive the reading of the entire text of the ordinances or resolutions.

Motion passed by the following vote:

AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None

NEW BUSINESS

1. ADOPTION OF MEMORANDUM OF UNDERSTANDING WITH THE POLICE OFFICERS’ ASSOCIATION AND RESOLUTION NO. R-22-40, APPROVING THE UPDATED 2022 SALARY SCHEDULE
Human Resources Director Guerrero presented the staff report.

The following person(s) provided comment:
- None
PAGE 267 of 344

CITY COUNCIL MINUTES REGULAR MEETING
OCTOBER 12, 2022 PAGE 2 OF 6
Council Member Shepherd Romey moved, seconded by Council Member Huang, to adopt the Memorandum of Understanding for the Police Officers’ Association; adopt Resolution No. R-22-40, Approving the Updated 2022 Salary Schedule, and approve additional appropriations in the amount of $396,307 in FY 2022-2023 to be spread over the affected full-time personnel budget line items as shown in the respective budgets.

Motion passed by the following vote:

AYES: Council Member Shepherd Romey, Council Member Huang, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None

2. APPROVAL OF FY 2021-22 BUDGET CARRYOVERS AND FY 2022-23 REBUDGETS Finance Director Chung presented the staff report.

The following person(s) provided comment:
- None
Council Member Ude moved, seconded by Vice Mayor Talt, to approve the requested FY 2021-22 carryovers and the updates to the FY 2022-23 re-budgets.

Motion passed by the following vote:

AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None

3. AUTHORIZATION OF AN AGREEMENT WITH MATRIX AUDIO VISUAL DESIGNS FOR BARTH ROOM AV UPGRADES IN THE AMOUNT OF $78,657 Finance Director Chung presented the staff report.

The following person(s) provided comment:
- None
Council Member Ude moved, seconded by Vice Mayor Talt, to authorize the agreement with Matrix Audio Visual Designs for the Barth Room AV Upgrades in an amount of $78,657, and appropriate an additional $44,157 to account 591-90-4613-05555 (Barth Room AV Upgrades).

PAGE 268 of 344

CITY COUNCIL MINUTES REGULAR MEETING
OCTOBER 12, 2022 PAGE 3 OF 6
Motion passed by the following vote:

AYES: Council Member Huang, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: Council Member Shepherd Romey
ABSTAIN: None
ABSENT: None

CONSENT CALENDAR
Council Member Shepherd Romey requested Item 15 be pulled from the consent calendar.

Vice Mayor Talt moved, seconded by Council Member Huang, to approve Items 4 through 14 of the consent calendar.

Motion passed by the following vote:

AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None

4. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR SEPTEMBER 2022
The City Council received and filed the Monthly Disbursements Report for the month of September 2022.

5. RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR AUGUST 2022 The City Council received and filed the Cash and Investment Report for the month of August 2022.

6. APPROVAL OF MINUTES
The City Council approved the minutes of the special meeting of September 2, 2022, the special meeting of September 14, 2022, the regular meeting of September 14, 2022, the special meeting of September 28, 2022, and the adjourned regular meeting of September 30, 2022.

7. ADOPTION OF RESOLUTION NO. R-22-39 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361
The City Council adopted Resolution No. R-22-39 re-authorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.

PAGE 269 of 344

CITY COUNCIL MINUTES REGULAR MEETING
OCTOBER 12, 2022 PAGE 4 OF 6

8. UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC
The City Council received and filed the October 12, 2022 report on the City’s response to the COVID-19 Pandemic.

9. COMMITMENT OF DONATIONS FUND YEAR-END BALANCE RESERVES The City Council adopted Resolution No. R-22-36 to commit the balance of $247,377 in the Donations Fund as of June 30, 2022.

10.AWARD OF PROFESSIONAL DESIGN SERVICES AGREEMENT TO NICHOLS

CONSULTING ENGINEERS (NCE) FOR THE PREPARATION OF PLANS, SPECIFICATIONS, AND COST ESTIMATES FOR THE FY 2022-23 STREET REHABILITATION PROGRAM PROJECT NO. 2209271 AND THE FY 2023-24 STREET REHABILITATION PROGRAM PROJECT NO. 23-9271 IN AN AMOUNT NOT TO EXCEED $195,645 AND AUTHORIZATION FOR THE

PARKS AND PUBLIC WORKS DIRECTOR TO APPROVE DESIGN CHANGE ORDERS IN AN AMOUNT NOT TO EXCEED $19,560
The City Council awarded a professional design services agreement to NCE of Fountain Valley, California, for the preparation of plans, specifications and cost estimate for the Fiscal Year 2022-23 Street Rehabilitation Program Project No. 22-9271 and Fiscal Year 2023-24 Street Rehabilitation Program Project No. 23-9271 in an amount not to exceed $195,645; authorized the City Manager to execute the agreement on behalf of the City; and authorized the Director of Parks and Public Works to approve design change orders in an amount not to exceed $19,560.

11.APPROVAL OF RESOLUTION NO. R-22-41 APPROVING THE FILING OF AN

APPLICATION FOR RUBBERIZED PAVEMENT GRANT PROGRAM FUNDS FROM CALRECYCLE AND AUTHORIZATION TO APPROPRIATE $91,000

INTO THE CALIFORNIA RECYCLING GRANT PROGRAM
The City Council approved Resolution No. R-22-41 approving the filing of an application for Rubberized Pavement Grant Program funds from the California Department of Resources Recycling and Recovery, and appropriated $91,000 into the California Recycling Grant Fund Account #226-48-3202-7155.

12.ADOPTION OF RESOLUTION NO R-22-33, UPDATING THE CONFLICT OF

INTEREST CODE OF THE CITY OF SAN MARINO
The City Council adopted Resolution No. R-22-33 updating the Conflict of Interest Code of the City of San Marino.

PAGE 270 of 344

CITY COUNCIL MINUTES REGULAR MEETING
OCTOBER 12, 2022 PAGE 5 OF 6

13.ADOPTION OF ORDINANCE NO. O-22-1397 (SECOND READING) CORRECTING CHAPTER 23 ARTICLE 15 OF THE SAN MARINO MUNICIPAL

CODE TO ADD BACK IN THE SECTION REGARDING MATTERS SUBJECT

TO DESIGN REVIEW
The City Council waived full reading and adopted by title only, Ordinance No. O-22-1397 an Ordinance of the City Council of the City of San Marino, California Correcting Chapter 23 Article 15 of the San Marino Municipal Code to Add Back in the Section Regarding Matters Subject to Design Review.

14.APPROVAL OF PURCHASE OF COMMAND POST TRAILER USING 2020

STATE HOMELAND SECURITY PROGRAM GRANT FUNDS AND COPS
FUNDS
The City Council authorized the purchase of a command post trailer from Nappi Fabrication Designs using State of California 2020 Homeland Security Program Funds in an amount not to exceed $67,518, and appropriate an additional $30,000 of COPS funds to account 233-30- 4613-0000 (Capitalized Equipment).

PULLED CONSENT ITEMS

15.APPROVAL OF RESOLUTION NO. R-22-31 ADOPTING THE 2022 CITY OF

SAN MARINO EMERGENCY OPERATIONS PLAN
Council asked staff questions.

The following person(s) provided comment:
- None
Council Member Shepherd Romey moved, seconded by Council Member Huang, to approve Resolution No. R-22-37 adopting the 2022 City of San Marino Emergency Operations Plan.

Motion passed by the following vote:

AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
The following person(s) provided written communications or public writings:
- None
PAGE 271 of 344

CITY COUNCIL MINUTES REGULAR MEETING
OCTOBER 12, 2022 PAGE 6 OF 6

PUBLIC COMMENTS
The following person(s) provided comment:
- None

FUTURE AGENDA ITEMS
The following item(s) were requested:
- None

ADJOURNMENT
Mayor Jakubowski adjourned the meeting at 6:45 p.m.

CHRISTINA BAKER

CITY CLERK
PAGE 272 of 344

MINUTES

ADJOURNED REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL
FRIDAY, OCTOBER 28, 2022 AT 8:30 A.M.

CALL TO ORDER: Mayor Jakubowski called the adjourned regular meeting to order at 8:30 a.m. in the Barth Room at Crowell Public Library, located at 1890 Huntington Drive, San Marino, California 91108.

PLEDGE OF ALLEGIANCE: Mayor Jakubowski led the Pledge of Allegiance.

ROLL CALL: PRESENT: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, and Mayor Jakubowski
ABSENT: Vice Mayor Talt

PUBLIC COMMENTS
The following person(s) provided comment:
- None

MOTION TO WAIVE FURTHER READINGS
Council Member Huang moved, seconded by Council Member Ude, to waive the reading of the entire text of the ordinances or resolutions.

Motion passed by the following vote:

AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: Vice Mayor Talt

NEW BUSINESS

1. APPROVAL OF A REQUEST FOR PROPOSAL (RFP) FOR THE CITY

MANAGER RECRUITMENT
Human Resources Director Guerrero presented the staff report.

The following person(s) provided comment:
- None
Council Member Ude moved, seconded by Council Member Huang, to (1) direct staff to release the RFP to solicit responses for a professional recruiting firm to conduct the search for the City Manager position; and (2) appoint Vice Mayor Talt and Council Member Shepherd Romey to serve as the Ad Hoc Committee to select the recruiting firm and make a recommendation for full City Council approval.

PAGE 273 of 344

CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING
OCTOBER 28, 2022 PAGE 2 OF 3
Motion passed by the following vote:

AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: Vice Mayor Talt

2. ADOPTION OF RESOLUTION NO. R-22-43, AMENDING THE

UNREPRESENTED EMPLOYEES SALARY AND BENEFITS SCHEDULE FOR THE PERIOD COVERING JULY 1, 2022 THROUGH JUNE 30, 2024

PERTAINING TO MODIFICATION OF WORK SCHEDULES
Human Resources Director Guerrero presented the staff report.

The following person(s) provided comment:
- None
Council Member Shepherd Romey moved, seconded by Council Member Huang, to adopt Resolution No. R-22-43, amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2022 through June 30, 2024 pertaining to modification of work schedules.

Motion passed by the following vote:

AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: Vice Mayor Talt

3. ADOPTION OF RESOLUTION NO. R-22-42 RESCINDING RESOLUTION NO.

R-22-34 AND CHANGING THE LOCATION OF CITY COUNCIL AND

ADVISORY BODY MEETINGS
City Clerk Baker presented the staff report.

The following person(s) provided comment:
- John Dustin
Council Member Ude moved, seconded by Council Member Shepherd Romey, to adopt Resolution No. R-22-42 as modified to make the regular meeting location for the Design Review Committee the Barth Room at Crowell Public Library, and to allow the Planning Commission to change it’s meeting location the Barth Room if a majority of Commissioners wish to do so.

Motion passed by the following vote:

AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, and Mayor Jakubowski
PAGE 274 of 344

CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING
OCTOBER 28, 2022 PAGE 3 OF 3
NOES: None
ABSTAIN: None
ABSENT: Vice Mayor Talt

4. APPROVAL OF THE FALL 2022 PUBLIC TREE REMOVAL LIST
City Clerk Baker presented the staff report.

The following person(s) provided comment:
- None
Council Member Huang moved, seconded by Council Member Ude, to approve the Fall 2022 recommended tree removal list, with the exception of tree number four, and authorize the Director of Parks and Public Works to move forward to properly remove the trees on the list.

Motion passed by the following vote:

AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: Vice Mayor Talt

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS
The following person(s) provided written communications or public writings:
- None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

FUTURE AGENDA ITEMS
The following item(s) were requested:
- None

ADJOURNMENT
Mayor Jakubowski adjourned the meeting at 9:16 a.m.

CHRISTINA BAKER

CITY CLERK
PAGE 275 of 344

MINUTES

SPECIAL MEETING

OF THE SAN MARINO CITY COUNCIL
FRIDAY, OCTOBER 28, 2022 AT 8:45 A.M.

CALL TO ORDER: Mayor Jakubowski called the meeting to order at 9:23 a.m. in the Barth Room at Crowell Public Library, located at 1890 Huntington Drive, San Marino, CA 91108.

ROLL CALL: PRESENT: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, and Mayor Jakubowski
ABSENT: Vice Mayor Talt

PUBLIC COMMENTS
The following person(s) provided comment:
- None

CLOSED SESSION
At 9:35 a.m., the Council recessed to closed session to discuss the following items:

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9 (d)(2)
The City Council met with respect to one (1) matter of significant exposure to litigation.

Council Member Ude left the meeting at 10:06 a.m.

At 10:23 a.m. the Council reconvened to open session.

CLOSED SESSION REPORT
The City Council met on Item 1 and there was no reportable action.

ADJOURNMENT
Mayor Jakubowski adjourned the special meeting at 10:23 a.m.

CHRISTINA BAKER

CITY CLERK
PAGE 276 of 344
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Christina Baker, City Clerk
DATE: November 9, 2022
SUBJECT: ADOPTION OF RESOLUTION NO. R-22-39 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Safe Community
Fiscally Responsible and Transparent City Government

BACKGROUND
The State of California, the County of Los Angeles and the City have proclaimed the existence of a state of emergency as a result of the threat of COVID-19. In an effort to reduce the spread of COVID-19 at public meetings, the Governor of California issued executive orders that authorize legislative bodies to hold public meetings via teleconferencing (including virtually via Zoom, etc.) without compliance with certain noticing and access requirements required by the California Brown Act (Brown Act).

During the COVID-19 pandemic, the City has conducted limited in-person public meetings while also offering teleconference accessibility to members of the public, City Council, members of City boards and commissions, City staff and consultants. The executive orders authorizing such hybrid meetings lapsed on September 30, 2021, replaced with legislation in the form of Assembly Bill 361 (AB 361).

AB 361 was signed into law by the Governor on September 16, 2021, which went into effect immediately as urgency legislation (codified under Government Code § 54953), and waived certain provisions of the Brown Act Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
PAGE 277 of 344
in order to allow local agencies to continue to meet remotely. Specifically, the bill allows remote teleconference flexibility, but only when there is a state of emergency that makes it unsafe to meet in person.

In addition, AB 361 adds new procedures and clarifies the requirements for conducting remote meetings, including the following:
• Public Comment Opportunities in Real Time – a legislative body that meets remotely pursuant to AB 361 must allow members of the public to access the meeting via a call-in option or an internet-based service option, and the agenda for the remote meeting must provide an opportunity for members of the public to directly address the body in real time. A legislative body cannot require public comments to be submitted in advance of the meeting.
• No Action During Disruptions – in the event of a disruption that prevents the local agency from broadcasting the remote meeting, or in the event of a disruption within the local agency’s control that prevents members of the public from offering public comments using the call-in option or internet-based service option, AB 361 prohibits the legislative body from taking any further action on items appearing on the meeting agenda until public access is restored.
• Periodic Findings – Government Code § 54953(e)(B) requires the legislative body to hold a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risk to the health or safety of attendees.

The City Council made the above findings through Resolution No. R-21-22 at the October 13, 2021 City Council meeting. Council must also make these findings every 30 days thereafter, in order to continue to allow teleconference accessibility for conducting public meetings (Government Code § 54953(e)(3)). Council has re-affirmed the findings through the below resolutions:
• Resolution No. R-21-24 – November 10, 2021 City Council Meeting; • Resolution No. R-21-31 – December 8, 2021 City Council Meeting; • Resolution No. R-21-33 – December 15, 2021 Special City Council Meeting;
• Resolution No. R-22-01 – January 12, 2022 City Council Meeting; • Resolution No. R-22-04 – February 9, 2022 City Council Meeting; • Resolution No. R-22-09 – March 9, 2022 City Council Meeting; • Resolution No. R-22-13 – March 18, 2022 Special City Council Meeting; PAGE 278 of 344
• Resolution No. R-22-17 – April 13, 2022 City Council Meeting; • Resolution No. R-22-21 – May 11, 2022 City Council Meeting; • Resolution No. R-22-24 – June 8, 2022 City Council Meeting; • Resolution No. R-22-30 – July 13, 2022 City Council Meeting; • Resolution No. R-22-35 – September 14, 2022 City Council Meeting; and,
• Resolution No. R-22-39 – October 12, 2022 City Council Meeting.

AB 361 will sunset on January 1, 2024.

DISCUSSION
The City has already implemented the above stated requirements for conducting public meetings and is in full compliance with AB 361, thus there will be no change of the currently established procedures. In addition to the ability to attend public meetings in-person, teleconference accessibility via call-in option or an internet-based service option (via the Zoom Webinars platform) is listed on the published agenda for each meeting as well as on the City’s website. The City monitors attendance via teleconference as well as email correspondence (as published on the agenda) throughout each public meeting and provides access for public comment opportunities in real time both verbally and in writing.

The enclosed Resolution makes the required findings under AB 361, and if adopted, it will allow the City to continue to offer teleconference accessibility for public meetings, to help mitigate the spread of COVID-19, as well as during other state-proclaimed emergencies, such as earthquakes or wildfires, where physical attendance may present a risk.

The resolution also directs staff to agendize for Council consideration no less than every 30 days the need to continue to utilize teleconferenced meetings pursuant to AB 361.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

PAGE 279 of 344

RECOMMENDATION
Staff recommends the Council adopt Resolution No. R-22-39. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-22-45 re-authorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.”

ATTACHMENTS

1. Resolution No. R-22-45
PAGE 280 of 344
RESOLUTION NO. R-22-45

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
MARINO, RE-AUTHORIZING THE CITY COUNCIL, AND THE CITY’S

BOARDS AND COMMISSIONS TO IMPLEMENT TELECONFERENCE

ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS
PURSUANT TO AB 361
WHEREAS, on March 4, 2020, the Governor of California proclaimed a State of Emergency to exist in California as a result of the threat of novel coronavirus disease 2019 (COVID-19); and WHEREAS, on March 4, 2020, the County of Los Angeles declared a local health emergency as a result of the threat of COVID-19; and
WHEREAS, on March 17, 2020, the San Marino City Council adopted Resolution No. R-20-09, proclaiming a local emergency, due to the threat of the existence and spread of COVID-19; and WHEREAS, on March 17, 2020, the Governor of California executed Executive Order N-29-20 which suspended and modified specified provisions in the Ralph M. Brown Act (Government Code Section § 54950 et seq.) and authorized local legislative bodies to hold public meetings via teleconferencing and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to observe and address the local legislative body; and WHEREAS, on June 11, 2021, the Governor of California executed Executive Order N-08-21 which extended the provisions of Executive Order N-29-20 concerning teleconference accommodations for public meetings through September 30, 2021; and WHEREAS, on September 16, 2021, the Governor of California signed into law Assembly Bill 361 amending Government Code § 54953 and providing alternative teleconferencing requirements to conduct public meetings during a proclaimed state of emergency; and WHEREAS, AB 361 imposes requirements to ensure members of the public are able to attend and participate in public meetings conducted via teleconference, including:
• Notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internet-based service option;
• The legislative body shall take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored; • Prohibits the legislative body from requiring public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for members of the public to address the legislative body and offer comments in real time; PAGE 281 of 344
CITY OF SAN MARINO RESOLUTION NO. R-22-45

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San Marino City CouncilNovember 9, 2022

San Marino City Council
November 9, 2022