Environmental, Social and Governance (ESG)
Investments may be prioritized in entities that support environmental, social, and governance (ESG) factors alongside traditional financial measures in the investment decision-making process, ensuring that investments are financially prudent, and impact driven. Investing in companies that prioritize conservation and sustainable business practices helps protect our environment for future generations, and is commensurate with the City’s values. ESG factors may include, but are not limited to:
• Environmental: Carbon Footprint; Energy Consumption; Water/Waste; External Conservation Initiatives; and Sector-Specific Adjustments. • Social: Labor Rights; Employee Diversity; Corporate Social Responsibility; and Human Rights/Ethics.
• Governance: Leadership Structure; Executive Compensation; Human Capital Management; Transparency/Disclosure; and Shareholder Rights.
9.0 Review of Investment Portfolio
The securities held by the City must be in compliance with Section 8.0 Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with Section 8.0 Authorized and Suitable Investments subsequent to the date of purchase, the Treasurer should at least annually review the portfolio to identify those securities that do not comply. The Treasurer should establish procedures to report to the City Council and to its oversight committee, should one exist, major and critical incidences of noncompliance identified through the review of the portfolio.
10.0 Collateralization
Collateralization will be required on one type of investment: certificates of deposit. To anticipate market changes and provide a level of security for all funds, the collateralization level will be 110% of market value for certificates of deposit.
Collateral will always be held by an independent third party with whom the entity has a current custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the entity and retained. The right of collateral substitution is granted.
PAGE 392 of 528
City of San Marino Investment Policy,
11.0 Safekeeping and Custody
To protect against fraud or embezzlement or losses caused by collapse of an individual securities dealer, all securities owned by the City shall be held in safekeeping by a third-party bank trust department which is located in California, acting as agent for the City under the terms of a custody agreement. All trades executed by a dealer will settle delivery-vs-payment through the City’s safe keeping agent. Securities held in custody for the City shall be evidenced by safekeeping receipts and independently audited on an annual basis to verify investment holdings.
12.0 Diversification
The City will diversify its investments by security type and institution. With the exception of U.S. Treasury securities and authorized pools, no more than 30% of the City’s total investment portfolio will be invested in a single security type.
13.0 Maximum Maturities
To the extent possible the City will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not purchase investments with maturities exceeding five years from the date of purchase.
14.0 Internal Controls
The Treasurer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft, fraud or misuse.
The Treasurer shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures.
15.0 Performance Standards
The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs.
15.1 Market Yield
The City of San Marino’s investment strategy is passive. Given this strategy, the basis used by the Treasurer to determine whether market yields are being achieved shall be to identify a comparable benchmark to the weighted average maturity or duration of the City’s portfolio. Benchmarks may change over time based on changes in market conditions or cash flow requirements.
16.0 Reporting
The Treasurer shall review and render monthly reports to the City Council of all cash and investments held by the City.
The report shall include the following information for all cash accounts and bank deposits:
• Balance at the end of the month
• Interest rate (for all interest-bearing active deposits) PAGE 393 of 528 City of San Marino Investment Policy,
The report shall include the following information for all investments:
• A listing of individual securities held at the end of the month, by security type; • Issuer, date of maturity, date of purchase, par and the dollar amount invested; • Coupon, discount or earnings rate; and
• Current market value as of the date of the report and the source of this same valuation; and • The weighted average maturity and weighted average yield of all investments combined.
The above information may be submitted in the form of copies of statements received by the custodial institution. For investments with LAIF, the most recent statement or statements received from the State Treasurer may be included in the monthly report in lieu of the information noted above.
The report shall include a listing of all investment transactions for the month [Government Code Section 53607], and must also include a statement of compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance, as well as a statement denoting the ability of the local agency to meet its expenditure requirements for the next six months, or an explanation as to why sufficient money shall or may not be available [Government Code Section 53646].
Reports shall be rendered to the City Council and City Manager within 30 days following the end of the month of the period covered by the report.
17.0 Investment Policy Adoption
The City of San Marino’s investment policy shall be adopted by a resolution of the City Council and shall be reviewed annually by the City Council. Any modifications made thereto must be approved by the City Council.
The Treasurer shall establish written investment policy procedures for the operation of the investment program consistent with this policy. The procedures should include reference to: safekeeping, master repurchase agreements, wire transfer agreements, banking service contracts and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the City.
18.0 Glossary of Terms
Accrued Interest – Interest earned but not yet received.
Agencies – Federal agency securities and/or Government-sponsored enterprises (GSE) which include Federal Home Loan Bank (FHLB), Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHLMC), Federal Farm Credit Bank (FFCB), and Federal Agricultural Mortgage Association (Farmer Mac).
Amortization – An accounting practice of gradually decreasing (increasing) an asset’s book value by spreading its depreciation (accretion) over a period of time.
Annual Comprehensive Financial Report (ACFR)-The official annual report of the City. It includes five PAGE 394 of 528
City of San Marino Investment Policy,
combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material and a detailed statistical section.
Basis Point – One basis point is one hundredth of one percent (.01).
Benchmark – A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments.
Bond – A financial obligation for which the issuer promises to pay the bondholder a specified stream of future cash flows, including periodic interest payments and a principal repayment.
Broker – A broker brings buyers and sellers together for a commission.
Book Value – The value at which an investment is shown on the holder’s balance sheet. For Debt securities, book value is acquisition cost less amortization of premium or accretion of discount.
Certificate of Deposit (CD)- A time deposit with a specific maturity evidenced by a Certificate. Large denomination CD’s are typically negotiable.
Collateral-Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.
Coupon – The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. A certificate attached to a bond evidencing interest due on a payment date.
Custody – A banking service that provides safekeeping for the individual securities in a customer’s investment portfolio under a written agreement which also calls for the bank to collect and pay out income, to buy, sell, receive and deliver securities when ordered to do so by the principal.
Delivery vs. Payment – Delivery of securities with a simultaneous exchange of money for the securities.
Discount – The difference between the cost price of a security and its value at maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.
Diversification – Dividing investment funds among a variety of securities offering independent returns and risk profiles.
Duration – The weighted average maturity of a bond’s cash flow stream, where the present value of the cash flows serves as the weights; the future point in time at which on average, an investor has received exactly half of the original investment, in present value terms; a bond’s zero-coupon equivalent. The fulcrum of a bond’s present value cash flow time line.
Federal Reserve System – The central bank of the United States which consists of a seven member Board of Governors, 12 regional banks and several thousand member commercial banks.
Interest Rate – The annual yield earned on an investment, expressed as a percentage. PAGE 395 of 528 City of San Marino Investment Policy,
Liquidity – Refers to the ability to rapidly convert an investment into cash without substantial loss of value.
Local Government Investment Pool- The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment.
Market Value – The price at which a security is trading and could presumably be purchased or sold.
Maturity – The date upon which the principal or stated value of an investment becomes due and payable.
Money Market-The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded.
New Issue – Term used when a security is originally brought to market by its issuer.
Portfolio – Collection of securities held by an investor.
Primary Dealer – A brokerage firm designated as a primary government dealer by the Federal Reserve Bank.
These firms submit daily reports of market activity and security positions held to the Federal Reserve Bank of New York and are subject to its informal oversight.
Prudent Person Rule – When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.
Rate of Return – The yield obtainable on a security based on its purchase price or its current market price.
This may be the amortized yield to maturity on a bond or the current income return.
Safekeeping – A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection.
Secondary Market – A market made for the purchase and sale of outstanding issues following their original offering as a “new issue”.
Treasury Bills – A noninterest-bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year.
Treasury Bonds – Long-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S.
Government and having initial maturities of more than ten years.
Treasury Notes – Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to ten years.
Yield – The rate of annual income return on an investment, expressed as a percentage. It is obtained by dividing the current dollar income by the current market price of the security.
PAGE 396 of 528
City of San Marino Investment Policy,
Yield to Maturity – The rate of income return on an investment, minus any premium or plus any discount, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond, expressed as a percentage.
PAGE 397 of 528
EXHIBIT A Revised: April 20232024
City of San Marino Investment Policy
1.0 Policy
It is the policy of the City of San Marino to invest public funds in a manner which will provide, in priority order, safety of principal, liquidity adequate to meet the daily cash flow demands of the City and return on investment to the highest extent possible, while conforming to all state and local statutes governing the investment of public funds. It is the City’s intent at the time of purchase to hold to maturity all investments to ensure the return of all invested principal dollars.
2.0 Scope
This investment policy applies to all financial assets of the City with the exception of any future bond funds and funds held in trust for the payment of employee retiree health benefits and employer pension contributions, which will be invested according to the applicable bond and trust documents. San Marino’s funds are accounted for in the City’s Annual Comprehensive Financial Report (ACFR) and include:
2.1 General Fund
2.2 Special Revenue Funds
2.3 Debt Service Fund
2.4 Capital Projects Fund
2.5 Internal Service Fund
2.6 Agency Fund
3.0 Prudence
Investment officials are acting as trustee in a fiduciary capacity. The standard of prudence to be used by investment officials shall be the “prudent person” and “prudent investor” standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.
The prudent investor standard as set forth in Section 53600.3 of the Government Code is as follows. “When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.”
4.0 Objectives
The primary objectives, in priority order, of the City of San Marino’s investment activities shall be:
4.1 Safety
Safety of principal is the foremost objective of the investment program. Investments of the City of San PAGE 398 of 528
City of San Marino Investment Policy,
Marino shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk (which is the risk of loss of all or part of the investment due to the failure of the security issuer or backer) and interest rate risk (which is the risk that the market value of securities in the portfolio will fall due to changes in market interest rates). To attain this objective, the City will diversify its investments by investing funds among a variety of securities offering independent returns and financial institutions.
4.2 Liquidity
The City of San Marino’s investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated.
4.3 Return on Investments
The City of San Marino’s investment portfolio shall be designed with the objective of attaining a comparative performance measurement or an acceptable rate of return throughout budgetary and economic cycles.
These measurements should be commensurate with the City’s investment risk constraints identified in the Investment Policy and the cash flow characteristics of the portfolio.
5.0 Delegation of Authority
Authority to manage the City’s investment program is derived from the San Marino Municipal Code Section
02.06.04 and the California Government Code Sections 16429.1 et seq. (Article 11 of Chapter 2 of Part 2 of Division 4 of Title 2), 41001 et seq. (Chapter 3 of Part 3 of Division 3 of Title 4), 53600 et seq. (Article 1.0 of Chapter 4 of Part 1 of Division 2 of Title 5), and 53630 et seq. (Article 2.0 of Chapter 4 of Part 1 of Division 2 of Title 5) including without limitation Section 53646. The City Council hereby delegates to the Treasurer the authority to invest and reinvest City funds. The Treasurer, with the assistance of the City Manager and Finance Director, shall be responsible for assuring that all investments are made in conformance with this policy and shall establish a system of controls to regulate the activities of subordinate officials, and their procedures in the absence of the Treasurer.
5.1 Investment Procedures
The Treasurer shall establish written investment policy procedures for the operation of the investment program consistent with this policy. The Procedures should include reference to: safekeeping, wire transfer agreements, banking service contracts and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer.
6.0 Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution and management of the policy and the investment program, or which could impair their ability to make impartial investment decisions. The Treasurer and Finance Director are required to annually file applicable financial disclosures as required by the Fair Political Practices Commission. Furthermore, the Treasurer and Finance Director must refrain from undertaking personal investment transactions with the same individuals with whom business is conducted on behalf of the City.
PAGE 399 of 528
City of San Marino Investment Policy,
7.0 Authorized Financial Dealers and Institutions
The Treasurer will maintain a list of approved financial institutions authorized to provide investment services to the City in the State of California. These may include “primary” dealers or regional dealers that qualify under Securities and Exchange Commission Rule 15C3-1 (uniform net capital rule). The Treasurer shall investigate dealers who wish to do business with the City to determine if they are adequately capitalized, are knowledgeable and experienced in public agency investing and in the investment products involved, have pending legal action against the firm or the individual broker and make markets in the securities appropriate to the City’s needs. All financial institutions and broker/dealers who desire to conduct investment transactions with the City must supply the Treasurer with the following: audited financial statements; proof of National Association of Securities Dealers certification; trading resolution; proof of State of California registration; complete broker/dealer questionnaire; and certification of having read the City’s investment policy and depository contracts.
An annual review of the financial condition and registrations of qualified bidders will be conducted by the Treasurer or Finance Director. A current audited financial statement is required to be on file for each financial institution and broker/dealer in which the City invests.
No public funds shall be deposited except in a qualified public depository as established by state laws.
Whenever possible, the Treasurer shall obtain a minimum of two quotations, and preferably three, prior to entering into an investment transaction. The Treasurer will transact at the price that is most advantageous to the City and meets investment requirements.
8.0 Authorized & Suitable Investments
The City of San Marino is empowered by statute, and further limited herein to invest in the following types of securities:
8.1 United States Treasury Bills, Bonds and Notes or those for which the full faith and credit of the United States are pledged for payment of principal and interest [Government Code Section 53601(b)]. There shall be no maximum allowable investment in U.S. Treasuries.
8.2 Securities issued and backed as to payment by one of the following U.S. GovernmentSponsored Enterprises (GSE’s): the Federal Farm Credit System (FFCB), the Federal Home Loan Bank Board (FHLB), the Federal National Mortgage Association (FNMA), and the Federal Home Loan Mortgage Corporation (FHLMC) [Government Code Section 53601(f)]. No more than 20% of the portfolio may be invested in these GSE securities.
8.3 Negotiable Certificates of Deposit issued by a nationally or state-chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally licensed or state-licensed branch of a foreign bank. [Government Code Section 53601(i)]. Purchases of negotiable certificates of deposit shall not exceed 30 percent of the City’s portfolio.
8.4 Certificates of Deposit placed through a placement service in compliance with California Government Code Sections 53601.8 and 53635.8. The statute limits total portfolio investments in CDs placed through a placement service to no more than 30% of the portfolio.
PAGE 400 of 528
City of San Marino Investment Policy,
8.5 Non-Negotiable Certificates of Deposit purchased directly from financial institutions [Government Code Section 53630 et. seq.]. Non-negotiable CDs are allowable up to insured limits.
8.6 Local Government Investment Pools
Local Agency Investment Fund (LAIF)
The State of California Local Agency Investment Fund (LAIF) is an authorized investment pool for surplus funds [Government Code Section 16429.1]. The maximum amount of the City’s portfolio permitted to be invested in LAIF is the maximum amount for any one depositor as determined by LAIF, which is currently $75 million.
Other Local Government Investment Pools
Investment in County- and JPA-sponsored investment pools is authorized under Government Code Sections 53684 and 53601(p), respectively. A thorough investigation of the pool/fund is required prior to investing, and on a continual basis. Best efforts will be made to acquire the following information:
• A description of eligible investment securities, and a written statement of investment policy and objectives
• A description of interest calculations and how it is distributed, and how gains and losses are treated
• A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited • A description of who may invest in the program, how often, what size deposit and withdrawal are allowed
• A schedule for receiving statements and portfolio listings • A statement of how/if reserves and retained earnings are utilized by the pool/fund • A fee schedule, including when and how it is assessed • A statement of the eligibility of the pool/fund for bond proceeds and whether or not bond proceeds will be accepted
No more than 10% of the total portfolio shall be invested in local agency investment pools other than LAIF, and the City's investment in any pool shall comprise no more than 5% of the market value of the total assets of the investment pool, measured at month end.
8.7 Money Market Mutual Funds
Per Government Code Section 53601(l), investments of surplus funds in money market mutual funds are authorized if the money market funds are diversified management companies registered with the Securities and Exchange Commission under the Investment Company Act of 1940. Minimum criteria for money market funds, as set forth in Section 53601 of the Government Code are as follows:
“[T]he company shall have met either of the following criteria:
PAGE 401 of 528
City of San Marino Investment Policy,
(A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations; or
(B) Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000).” Total investment in money market mutual funds shall not exceed 20% of the City's total portfolio. Investment in any one money market fund shall not exceed 10% of the City’s total portfolio. The City shall not invest in exchange-traded funds (ETFs).
Environmental, Social and Governance (ESG)
Investments may be prioritized in entities that support environmental, social, and governance (ESG) factors alongside traditional financial measures in the investment decision-making process, ensuring that investments are financially prudent, and impact driven. Investing in companies that prioritize conservation and sustainable business practices helps protect our environment for future generations, and is commensurate with the City’s values. ESG factors may include, but are not limited to:
• Environmental: Carbon Footprint; Energy Consumption; Water/Waste; External Conservation Initiatives; and Sector-Specific Adjustments. • Social: Labor Rights; Employee Diversity; Corporate Social Responsibility; and Human Rights/Ethics.
• Governance: Leadership Structure; Executive Compensation; Human Capital Management; Transparency/Disclosure; and Shareholder Rights.
9.0 Review of Investment Portfolio
The securities held by the City must be in compliance with Section 8.0 Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with Section 8.0 Authorized and Suitable Investments subsequent to the date of purchase, the Treasurer should at least annually review the portfolio to identify those securities that do not comply. The Treasurer should establish procedures to report to the City Council and to its oversight committee, should one exist, major and critical incidences of noncompliance identified through the review of the portfolio.
10.0 Collateralization
Collateralization will be required on one type of investment: certificates of deposit. To anticipate market changes and provide a level of security for all funds, the collateralization level will be 110% of market value for certificates of deposit.
Collateral will always be held by an independent third party with whom the entity has a current custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the entity and retained. The right of collateral substitution is granted.
PAGE 402 of 528
City of San Marino Investment Policy,
11.0 Safekeeping and Custody
To protect against fraud or embezzlement or losses caused by collapse of an individual securities dealer, all securities owned by the City shall be held in safekeeping by a third-party bank trust department which is located in California, acting as agent for the City under the terms of a custody agreement. All trades executed by a dealer will settle delivery-vs-payment through the City’s safe keeping agent. Securities held in custody for the City shall be evidenced by safekeeping receipts and independently audited on an annual basis to verify investment holdings.
12.0 Diversification
The City will diversify its investments by security type and institution. With the exception of U.S. Treasury securities and authorized pools, no more than 30% of the City’s total investment portfolio will be invested in a single security type.
13.0 Maximum Maturities
To the extent possible the City will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not purchase investments with maturities exceeding five years from the date of purchase.
14.0 Internal Controls
The Treasurer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft, fraud or misuse.
The Treasurer shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures.
15.0 Performance Standards
The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs.
15.1 Market Yield
The City of San Marino’s investment strategy is passive. Given this strategy, the basis used by the Treasurer to determine whether market yields are being achieved shall be to identify a comparable benchmark to the weighted average maturity or duration of the City’s portfolio. Benchmarks may change over time based on changes in market conditions or cash flow requirements.
16.0 Reporting
The Treasurer shall review and render monthly reports to the City Council of all cash and investments held by the City.
The report shall include the following information for all cash accounts and bank deposits:
• Balance at the end of the month
• Interest rate (for all interest-bearing active deposits) PAGE 403 of 528 City of San Marino Investment Policy,
The report shall include the following information for all investments:
• A listing of individual securities held at the end of the month, by security type; • Issuer, date of maturity, date of purchase, par and the dollar amount invested; • Coupon, discount or earnings rate; and
• Current market value as of the date of the report and the source of this same valuation; and • The weighted average maturity and weighted average yield of all investments combined.
The above information may be submitted in the form of copies of statements received by the custodial institution. For investments with LAIF, the most recent statement or statements received from the State Treasurer may be included in the monthly report in lieu of the information noted above.
The report shall include a listing of all investment transactions for the month [Government Code Section 53607], and must also include a statement of compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance, as well as a statement denoting the ability of the local agency to meet its expenditure requirements for the next six months, or an explanation as to why sufficient money shall or may not be available [Government Code Section 53646].
Reports shall be rendered to the City Council and City Manager within 30 days following the end of the month of the period covered by the report.
17.0 Investment Policy Adoption
The City of San Marino’s investment policy shall be adopted by a resolution of the City Council and shall be reviewed annually by the City Council. Any modifications made thereto must be approved by the City Council.
The Treasurer shall establish written investment policy procedures for the operation of the investment program consistent with this policy. The procedures should include reference to: safekeeping, master repurchase agreements, wire transfer agreements, banking service contracts and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the City.
18.0 Glossary of Terms
Accrued Interest – Interest earned but not yet received.
Agencies – Federal agency securities and/or Government-sponsored enterprises (GSE) which include Federal Home Loan Bank (FHLB), Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHLMC), Federal Farm Credit Bank (FFCB), and Federal Agricultural Mortgage Association (Farmer Mac).
Amortization – An accounting practice of gradually decreasing (increasing) an asset’s book value by spreading its depreciation (accretion) over a period of time.
Annual Comprehensive Financial Report (ACFR)-The official annual report of the City. It includes five PAGE 404 of 528
City of San Marino Investment Policy,
combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material and a detailed statistical section.
Basis Point – One basis point is one hundredth of one percent (.01).
Benchmark – A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments.
Bond – A financial obligation for which the issuer promises to pay the bondholder a specified stream of future cash flows, including periodic interest payments and a principal repayment.
Broker – A broker brings buyers and sellers together for a commission.
Book Value – The value at which an investment is shown on the holder’s balance sheet. For Debt securities, book value is acquisition cost less amortization of premium or accretion of discount.
Certificate of Deposit (CD)- A time deposit with a specific maturity evidenced by a Certificate. Large denomination CD’s are typically negotiable.
Collateral-Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.
Coupon – The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. A certificate attached to a bond evidencing interest due on a payment date.
Custody – A banking service that provides safekeeping for the individual securities in a customer’s investment portfolio under a written agreement which also calls for the bank to collect and pay out income, to buy, sell, receive and deliver securities when ordered to do so by the principal.
Delivery vs. Payment – Delivery of securities with a simultaneous exchange of money for the securities.
Discount – The difference between the cost price of a security and its value at maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.
Diversification – Dividing investment funds among a variety of securities offering independent returns and risk profiles.
Duration – The weighted average maturity of a bond’s cash flow stream, where the present value of the cash flows serves as the weights; the future point in time at which on average, an investor has received exactly half of the original investment, in present value terms; a bond’s zero-coupon equivalent. The fulcrum of a bond’s present value cash flow time line.
Federal Reserve System – The central bank of the United States which consists of a seven member Board of Governors, 12 regional banks and several thousand member commercial banks.
Interest Rate – The annual yield earned on an investment, expressed as a percentage. PAGE 405 of 528 City of San Marino Investment Policy,
Liquidity – Refers to the ability to rapidly convert an investment into cash without substantial loss of value.
Local Government Investment Pool- The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment.
Market Value – The price at which a security is trading and could presumably be purchased or sold.
Maturity – The date upon which the principal or stated value of an investment becomes due and payable.
Money Market-The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded.
New Issue – Term used when a security is originally brought to market by its issuer.
Portfolio – Collection of securities held by an investor.
Primary Dealer – A brokerage firm designated as a primary government dealer by the Federal Reserve Bank.
These firms submit daily reports of market activity and security positions held to the Federal Reserve Bank of New York and are subject to its informal oversight.
Prudent Person Rule – When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.
Rate of Return – The yield obtainable on a security based on its purchase price or its current market price.
This may be the amortized yield to maturity on a bond or the current income return.
Safekeeping – A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection.
Secondary Market – A market made for the purchase and sale of outstanding issues following their original offering as a “new issue”.
Treasury Bills – A noninterest-bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year.
Treasury Bonds – Long-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S.
Government and having initial maturities of more than ten years.
Treasury Notes – Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to ten years.
Yield – The rate of annual income return on an investment, expressed as a percentage. It is obtained by dividing the current dollar income by the current market price of the security.
PAGE 406 of 528
City of San Marino Investment Policy,
Yield to Maturity – The rate of income return on an investment, minus any premium or plus any discount, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond, expressed as a percentage.
PAGE 407 of 528
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: John Incontro, Police Chief
DATE: April 10, 2024
SUBJECT: APPROVAL OF THE PURCHASE OF UNMANNED AERIAL
SYSTEM (UAS)
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community
BACKGROUND
As part of the Fiscal Year 2023/2024 operating and capital budget, the San Marino Police Department (SMPD) requested $34,119 to start the Unmanned Aerial System (UAS) program. The purpose of this budget request was to purchase two UAS aircraft and required accessory equipment. The SMPD had chosen a UAS vendor that other law enforcement agencies were currently utilizing. After the approval of funds, staff became aware of upcoming legislation, the American Security Drone Act of 2023 or Senate Bill 473 that would prevent the use of UAS devices that are manufactured or assembled by certain foreign entities by the Federal Government. Additionally, the Chief of Police had received information while attending law enforcement meetings at both the State and Federal level that caused concern regarding the use of foreign made UAS systems. In light of this, staff chose to reconsider the vendor and look for alternate vendors that would comply with this new legislation.
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 408 of 528
DISCUSSION
Many factors influenced the decision to switch from the original vendor to the current vendor. Even though The American Security Drone Act of 2023 currently only pertains to the Federal Government and not local governments, many of the same concerns apply to the local and state levels. The threat of data breaches through vulnerabilities in Chinese made UAS’s that enable data theft or facilitate network compromises risk leaking of sensitive information.
The Cybersecurity and Infrastructure Security Agency (CISA) and the Federal Bureau of Investigation (FBI) have issued warnings to all state and local governments and provided recommendations that help reduce risks to networks and sensitive information, which include to procure UAS’s that follow secure-by design principles, including those manufactured by U.S. companies.
FISCAL IMPACT & PROCUREMENT REVIEW
The proposed purchase has no fiscal impact to the General Fund or the Public Safety Fund, as the expenses would be funded through the COPS Fund. $34,119 was previously budgeted as part of the Fiscal Year 2023/2024 operating and capital budget so no additional appropriations are being requested. The $33,117.13 purchase price for both drones results in this purchase coming in below budget.
The Finance Officer has reviewed this report and determined this is in accordance with S.M.C.C. 02.06.05.B.2 as the best interests of the City are served by dispensing with competitive bidding as the purchase of these Skydio UAS systems is in the best interest of the City.
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends the City Council authorize the purchase of two UAS systems from Skydio, Inc. using COPS Fund monies. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the purchase of two UAS systems from Skydio, Inc. for $33,117.13 using COPS Fund monies.”
PAGE 409 of 528
ATTACHMENTS
1. Quote for Skydio X10 UAS
2. Quote for Skydio S2+ UAS
3. Sole Source Letter
PAGE 410 of 528
Order Form
Skydio, Inc.
3000 Clearview Way
San Mateo, CA 94402
United States
(855) 463-5902
[email protected]
Order Form #:
Created Date:
Expiration Date:
Prepared By:
Prepared By Email:
Q-19734
3/12/2024
4/11/2024
Andrew Warren
[email protected]
Customer Information
Customer: San Marino Police Department
Billing Information
San Marino Police Department
2200 Huntington Dr
San Marino, CA 91108-2639
United States
Shipping Information
San Marino Police Department
2200 Huntington Dr
San Marino, CA 91108-2639
United States
Order Contact
Tim Tebbetts
[email protected]
(626) 300-0732
Billing Contact (for Invoices)
Tim Tebbetts
[email protected]
(626) 300-0732
Shipping Contact
Tim Tebbetts
[email protected]
(626) 300-0732
Patrol Overwatch
Hardware + Perpetual Software
Product Code Product Name Quantity Term
(Months)
List Unit
Price
Net Unit
Price
Total (USD)
SWDRNDR4 Skydio Drone Software for X10 1.00 $0.00 $0.00 $0.00 SWNIAUPERPDR4 Skydio NightSense for X10 1.00 $2,800.00 $2,520.00 $2,520.00 DR4ATTSPKM Skydio Speaker/Mic for X10 1.00 $320.00 $310.40 $310.40 DR4ATTSPTL Skydio Spotlight for X10 1.00 $265.00 $257.05 $257.05 DR4ESKT2IZG0000NA Skydio X10 Starter Kit (2.4/5 GHz with Cellular, IR) NA + VT300-Z
1.00 $16,464.40 $15,970.47 $15,970.47
DR4ATTNAIR Skydio NightSense, IR Filter for X10 1.00 $0.00 $0.00 $0.00 Hardware + Perpetual Software Subtotal: $19,057.92
Cloud Based Software
Product Code Product Name Quantity Terms
(Months)
List Unit
Price
Net Unit
Price
Total (USD)
SWCLSTDR4 Skydio Data Storage for X10 1.00 12 $450.00 $405.00 $405.00 SWMSDR4 Skydio Media Sync for X10 1.00 12 $700.00 $630.00 $630.00 SWFMDR4 Skydio Fleet Manager for X10 1.00 12 $120.00 $108.00 $108.00 SWSTRDR4 Skydio Multi-Viewer Live Streaming for X10 1.00 12 $2,400.00 $2,160.00 $2,160.00 Cloud Based Software Subtotal: $3,303.00
PAGE 411 of 528
Services
Product Code Product Name Quantity Terms
(Months)
List Unit
Price
Net Unit
Price
Total (USD)
CEDR45G3YRNA Skydio Care for X10 with Cellular 5G, 3 year 1.00 $3,300.00 $3,135.00 $3,135.00 DR4ACAD000NA Skydio Academy Online - All Access 1.00 12 $300.00 $285.00 $285.00 CEGIMVTG300Z3YRNA Skydio Care for VT300-Z Sensor Package, 3 year 1.00 $1,949.00 $1,851.55 $1,851.55 Services Subtotal: $5,271.55
Totals
Total Fees $29,068.40
Discount $1,435.93
Total After Discount $27,632.47
Estimated Shipping $71.67
Estimated Taxes $1,810.50
Grand Total $29,514.64
Special Terms
The estimated taxes for the Order Form are $1810.50. The tax amount is subject to change based on our nexus, changes to shipping address, taxability of the product, changes in tax rates, etc.
Skydio V200 and VT300 gimbals are export controlled items, with export control classification number (ECCN) 6A003.b.4.b. Where an export license is required, delivery of any export controlled item is contingent upon Skydio being granted an export control license for the sale from the U.S. Department of Commerce. If Skydio delivers an export-controlled item to a customer in the U.S. and that customer seeks to export or otherwise divert the item outside the U.S., it is the customer’s responsibility to apply for any required license(s) from the U.S. government.
Diversion contrary to U.S. law is prohibited.
Certain items in this order may be subject to certification requirement(s) under United States federal and/or state law. Skydio’s delivery of any such item within the United States is contingent upon completion of applicable USbased certification processes. Skydio shall bear sole responsibility for, and will provide a full refund to Customer for any items for which Skydio is unable to obtain applicable US-based certification. The foregoing is inapplicable to items purchased for export from the United States.
With respect to any geographic location into which Customer will import the Products or Services, Customer represents and warrants that it has all necessary licenses, waivers, or other regulatory approvals necessary in order to import and operate the Products and Services. Customer is solely responsible for any costs, fees, penalties, judgments or other liabilities arising from Customer’s import, export, transfer or operation of the Products or Services outside the Authorized Territory.
Terms and Conditions
This Order Form shall be incorporated in, governed by, and subject to the Skydio Sales Terms and Conditions (“T&C”) located at https://www.skydio.com/legal (unless there is a separately negotiated agreement between Customer and Skydio). The product descriptions and definitions are set forth in Exhibit A. In the event of any conflict, the order of precedence shall be the Order Form, followed by any Underlying Agreement, and finally the T&C.
The Purchase Prices and Fees listed in this Order Form are exclusive of taxes or duties of any kind.
PAGE 412 of 528
All Orders are non-cancelable, and any fees paid are non-refundable.
All standard Skydio Lead Times and Standard Shipping, as stated below, apply to all orders.
Lead Times: Manufacturing lead times are at least 30 days from the date of Order Booking.
Standard Shipping: Standard Shipping encompasses ground shipping based on weight and package size for delivery. Shipping fees shown on the Order Form are for Standard Shipping.
Expedited Shipping: Any expedited shipping requests, or requests to ship to multiple locations, post order form signature, will incur additional fees, which will be added to your invoice at time of shipping. Should Skydio receive any such requests after the execution of the Order Form, Skydio will do its best to respond to customer’s requests but reserves the right to advise customer of increased shipping fees for customer to decide if they would like to proceed, in which case revised shipping charges will be communicated to customer for their acceptance to proceed.
Any such requests will require email confirmation of request and acknowledgement that additional incurring fees have been approved.
Additional Information
Is there a purchase order (PO) number or other reference number that you would like us to include on your invoice and packing slip (if applicable)?
[ ] No
[ ] Yes - Please complete below
PO or Reference Number: ________________
Please email any purchase orders or tax exemption documentation to [email protected] Any inclusion of Customer’s PO Number or PO Amount is for reference purposes only. Furthermore, any terms or conditions contained on any Customer PO shall not be binding on Skydio, and no action by Skydio (including the reference of the Customer’s PO Number on invoicing, shipment of the ordered products, activation of any licensed software, etc.) shall be construed as Skydio’s acceptance of such terms or conditions.
PAGE 413 of 528
This Order Form has been executed by the parties’ authorized representatives as of the dates of their respective signatures below.
Customer Skydio Inc.
Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
PAGE 414 of 528
Exhibit A: Product Descriptions and Definitions
Product Name Description
Skydio Drone Software for X10 Skydio Autonomy allows the drone to see, understand, and act upon the world. License is perpetual and non-transferable.
Skydio Data Storage for X10 One (1) subscription to Skydio Data Storage. Includes 512GB of storage capacity per year (pooled org-wide across all licensed drones).
Skydio Media Sync for X10 One (1) subscription to Skydio Media Sync, which allows the drone to upload flight media to Skydio Fleet Manager for storage.
Skydio Fleet Manager for X10 One (1) subscription to Skydio Fleet Manager for X10 includes access to Skydio Fleet Manager for tracking fleet usage. Includes live streaming of video to a single user. Includes one (1) subscription to Skydio Model Viewer, which allows the user of Fleet Manager to view 3D models from the browser.
Skydio NightSense for X10 Skydio NightSense for X10 includes access to advanced autonomy functionality in no and low light situations (perpetual license).
Skydio Speaker/Mic for X10 One (1) speaker and microphone attachment that can be carried by the Skydio X10.
Skydio Spotlight for X10 One (1) spotlight attachment that can be carried by the Skydio X10.
Skydio Care for X10 with Cellular 5G, 3
year
Skydio Care for X10 with Cellular 5G (3yr plan) includes: (a) three (3) Damage Replacement with advance shipment and up to one (1) Lost Drone Replacement with advance shipment. In either event, Customer will be charged the full cost of the replacement drone if Skydio fails to receive payment of associated replacement fees (covered in T&C) within thirty (30) days of the shipment.
Continental US and Hawaii and Alaska only.
Skydio Academy Online - All Access Access to all Skydio Academy online training for term duration. Includes web-based access for one (1) user to Drone Training, Software Training, Skydio Certifications, Content Updates, Recorded Webinars, and Reporting.
Skydio Care for VT300-Z Sensor Package,
3 year
Skydio Care for VT300-Z (3yr plan) includes: (a) one (1) Damage Replacement with advance shipment and up to one (1) Lost Sensor Package Replacement with advance shipment. In either event, Customer will be charged the full cost of the replacement sensor package if Skydio fails to receive payment of associated replacement fees (covered in T&C) within thirty (30) days of the shipment. Continental US and Hawaii and Alaska only.
Skydio X10 Starter Kit (2.4/5 GHz with
Cellular, IR) NA + VT300-Z
Kit includes one (1) Skydio X10 2.4/5 GHz with Cellular vehicle, one (1) 2.4/5 GHz with Cellular Enterprise Controller, one (1) VT300-Z Sensor Package, one (1), pro case, two (2) wall adapters with USB cable, one (1) set additional propellers, two (2) 256 GB micro SD cards, three (3) batteries, and one (1) 2-up charger.
Skydio NightSense, IR Filter for X10 One (1) infrared light spectrum active illumination attachment that can be carried by Skydio X10.
Skydio Multi-Viewer Live Streaming for
X10
One (1) subscription to Skydio Multi-Viewer Live Streaming includes Multi-Viewer streaming capability allowing user to share real-time video from Skydio X10. Base license includes 600 hours per year, per vehicle, per viewer, pooled. Hours only consumed when stream is viewed by more than one viewer.
PAGE 415 of 528
Order Form
Skydio, Inc.
3000 Clearview Way
San Mateo, CA 94402
United States
(855) 463-5902
[email protected]
Order Form #:
Created Date:
Expiration Date:
Prepared By:
Prepared By Email:
Q-19736
3/12/2024
4/11/2024
Andrew Warren
[email protected]
Customer Information
Customer: San Marino Police Department
Billing Information
San Marino Police Department
2200 Huntington Dr
San Marino, California 91108-2639
United States
Shipping Information
San Marino Police Department
2200 Huntington Dr
San Marino, CA 91108-2639
United States
Order Contact
Tim Tebbetts
[email protected]
(626) 300-0732
Billing Contact (for Invoices)
Tim Tebbetts
[email protected]
(626) 300-0732
Shipping Contact
Tim Tebbetts
[email protected]
(626) 300-0732
A La Carte
Hardware + Perpetual Software
Product Code Product Name Quantity Terms
(Months)
List Unit
Price
Net Unit
Price
Total (USD)
SKYEK350NA Skydio 2+ Enterprise Kit (Hardware), North
America
1.00 $1,950.00 $1,891.50 $1,891.50
Hardware + Perpetual Software Subtotal: $1,891.50
Services
Product Code Product Name Quantity Terms
(Months)
List Unit
Price
Net Unit
Price
Total (USD)
SKYCERNA Skydio Care Enterprise for S2+, North America 1.00 $800.00 $760.00 $760.00 Services Subtotal: $760.00
Device Based Software
Product Code Product Name Quantity Terms
(Months)
List Unit
Price
Net Unit
Price
Total (USD)
SKYSAESW120 Skydio Autonomy Enterprise for S2+ 1.00 12 $749.00 $674.10 $674.10 Device Based Software Subtotal: $674.10
Totals
Total Fees $3,499.00
Discount $173.40
PAGE 416 of 528
Total After Discount $3,325.60
Estimated Shipping $25.00
Estimated Taxes $251.89
Grand Total $3,602.49
Special Terms
The estimated taxes for the Order Form are $251.89. The tax amount is subject to change based on our nexus, changes to shipping address, taxability of the product, changes in tax rates, etc.
Certain items in this order may be subject to certification requirement(s) under United States federal and/or state law. Skydio’s delivery of any such item within the United States is contingent upon completion of applicable USbased certification processes. Skydio shall bear sole responsibility for, and will provide a full refund to Customer for any items for which Skydio is unable to obtain applicable US-based certification. The foregoing is inapplicable to items purchased for export from the United States.
With respect to any geographic location into which Customer will import the Products or Services, Customer represents and warrants that it has all necessary licenses, waivers, or other regulatory approvals necessary in order to import and operate the Products and Services. Customer is solely responsible for any costs, fees, penalties, judgments or other liabilities arising from Customer’s import, export, transfer or operation of the Products or Services outside the Authorized Territory.
Terms and Conditions
This Order Form shall be incorporated in, governed by, and subject to the Skydio Sales Terms and Conditions (“T&C”) located at https://www.skydio.com/legal (unless there is a separately negotiated agreement between Customer and Skydio). The product descriptions and definitions are set forth in Exhibit A. In the event of any conflict, the order of precedence shall be the Order Form, followed by any Underlying Agreement, and finally the T&C.
The Purchase Prices and Fees listed in this Order Form are exclusive of taxes or duties of any kind.
All Orders are non-cancelable, and any fees paid are non-refundable.
All standard Skydio Lead Times and Standard Shipping, as stated below, apply to all orders.
Lead Times: Manufacturing lead times are at least 30 days from the date of Order Booking.
Standard Shipping: Standard Shipping encompasses ground shipping based on weight and package size for delivery. Shipping fees shown on the Order Form are for Standard Shipping.
Expedited Shipping: Any expedited shipping requests, or requests to ship to multiple locations, post order form signature, will incur additional fees, which will be added to your invoice at time of shipping. Should Skydio receive any such requests after the execution of the Order Form, Skydio will do its best to respond to customer’s requests but reserves the right to advise customer of increased shipping fees for customer to decide if they would like to proceed, in which case revised shipping charges will be communicated to customer for their acceptance to proceed.
Any such requests will require email confirmation of request and acknowledgement that additional incurring fees have been approved.
Additional Information
Is there a purchase order (PO) number or other reference number that you would like us to include on your invoice and packing slip (if applicable)?
PAGE 417 of 528
[ ] No
[ ] Yes - Please complete below
PO or Reference Number: ________________
Please email any purchase orders or tax exemption documentation to [email protected] Any inclusion of Customer’s PO Number or PO Amount is for reference purposes only. Furthermore, any terms or conditions contained on any Customer PO shall not be binding on Skydio, and no action by Skydio (including the reference of the Customer’s PO Number on invoicing, shipment of the ordered products, activation of any licensed software, etc.) shall be construed as Skydio’s acceptance of such terms or conditions.
PAGE 418 of 528
This Order Form has been executed by the parties’ authorized representatives as of the dates of their respective signatures below.
Customer Skydio Inc.
Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
PAGE 419 of 528
Exhibit A: Product Descriptions and Definitions
Product Name Description
Skydio Care Enterprise for S2+, North
America
Skydio Care Enterprise for S2+ includes: (a) extended two (2) year Limited Warranty; (b) up to three (3) Damage Replacements with advance shipment and up to one (1) Lost Drone Replacement with advance shipment. In either event, Customer will be charged the full cost of the replacement drone if Skydio fails to receive payment of associated replacement fees (covered in T&C) within thirty (30) days of the shipment.
Skydio 2+ Enterprise Kit (Hardware),
North America
Kit includes one (1) Skydio 2+ vehicle, three (3) batteries, one (1) wall adapter, one (1) USB type C cable, one (1) microfiber cloth, one (1) Beacon, one (1) controller, one (1) pro case, one (1) set of ND Filters, one (1) dual battery charger, two (2) 256GB SD cards (pre-installed), four (4) CW propeller blades, four (4) CCW propeller blades, one (1) tablet adapter for Controller.
Skydio Autonomy Enterprise for S2+ Skydio Autonomy Enterprise for S2+ includes (a) advanced autonomy functionality, (b) software maintenance and customer support, (c) Includes optional access to Skydio Cloud Basic.
PAGE 420 of 528
To Whom It May Concern:
This letter is to confirm that the Skydio® X10, X2, S2+, S2 drones, and Skydio Docks together with their associated software, are exclusively developed and manufactured by Skydio, Inc. (“Skydio”). No division of Skydio, nor, to the best of our knowledge, any other company makes a product with identical or substantially similar capabilities, to include Skydio’s next generation onboard artificial intelligence platform utilizing the NVIDIA Orin chipset; autonomous flight data capture ability through a one-of-a-kind spatial A.I. engine; and advanced onboard detect and avoid capability for real-time obstacle avoidance in flight.
Sincerely,
John Santry
VP, State & Local
11/1/2023
PAGE 421 of 528
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Cathi Johnson, Community Services Director
DATE: April 10, 2024
SUBJECT: APPROVAL OF AGREEMENT AMENDMENT NO. 1 WITH
CIVICPLUS, LLC. FOR RECREATION MANAGEMENT
SOFTWARE, CIVICREC
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
BACKGROUND
At the special City Council meeting on May 7, 2021, the Council approved the procurement of new recreation management software called CivicRec for the Community Services Department (CSD) for a term of 3 years, set to expire on May 6, 2024.
The Community Services Department is highly satisfied with CivicRec and its ability to streamline the registration process, serve as its point of sale (POS) for both Recreation and Library Divisions, and facilitate rental bookings. Thus, staff believes it to would be prudent to continue with the current software suite rather than pursuing alternatives.
DISCUSSION
Today, staff seeks approval to amend the contract to extend the term by five (5) years through May 6, 2029, for the below reasons:
• Staff are extremely satisfied with CivicRec, and its ability to support smooth registration processing and overall customer service, improved Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 422 of 528
staff efficiencies, and increased productivity. As an example, CivicRec has reduced the burden on Finance staff, as check requests for refunds have become almost non-existent since refunds can be issued to customers by CSD administrators.
• The community has become familiar with CivicRec and has a better understanding of how to register for classes, programs, and events. • Switching vendors and implementing new software can be a challenging transition for both staff and patrons. There are currently over 6,000 patron accounts.
• Switching software is very time-consuming and expensive. Not only does it require staff to seek information and preview other platforms, but it also requires a lengthy transition period to migrate data from one platform to the next.
• When bids were sought in Fall 2020, CivicRec proposed an initial one (1) year term which would automatically renew for additional one (1) year terms. However, staff recommended to Council a three (3) year contract in May 2021. To make processes more efficient, staff recommends today that Council approve a five (5) year extension, instead of having to approve one (1) year extensions annually.
The contract amendment would include the following changes:
• Term: extend the term of the contract through May 6, 2029. • Price:
o 2024-25: 15% increase*; $14,051.68
o 2025-26: 5% increase; $14,754.26
o 2026-27: 5% increase; $15,491.97
o 2027-28: 5% increase; $16,266.57
o 2028-29: 5% increase; $17,079.90
o *The first year’s price increase consists of 10% to accommodate for past inflation, as well as the 5% annual increase for a total of 15% in the first year. For the remaining 4 years, the annual price increase will be 5%, which is what was originally proposed by CivicRec in 2020.
• Insurance: removed automobile liability insurance as CivicRec does not come on City property to provide services; revised the cyber security and privacy liability & cyber technology and errors and omissions limits based on CJPIA / Risk Manager’s recommendations.
FISCAL IMPACT & PROCUREMENT REVIEW
The Finance Department has reviewed this report and determined this is in accordance with S.M.C.C. 02.06.05.B.2 as the best interests of the City are served by dispensing with competitive bidding.
PAGE 423 of 528
No additional budget appropriations are needed at this time and future annual costs will be included each year in CSD’s annual operating budgets.
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends the Council approve Amendment No. 1 to extend the term of the Professional Services Agreement through May 6, 2029, establish pricing for each year, and amend the insurance requirements. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Amendment No. 1 to extend the term of the Professional Services Agreement through May 6, 2029, establish pricing for each year, amend the insurance requirements, and authorize the City Manager to execute the amendment on behalf of the City.”
ATTACHMENTS
1. Proposed Amendment No. 1
2. Original Professional Services Agreement
PAGE 424 of 528
AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF SAN MARINO AND
CIVICPLUS, LLC
THIS AMENDMENT NO. 1 TO THE AGREEMENT (“Amendment No. 1”) by and between the CITY OF SAN MARINO (“City”) and CIVICPLUS, LLC a Kansas limited liability company (“Consultant”) is effective as of April 10, 2024. City and Consultant are collectively referred to as the “Parties.”
RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services dated May 7, 2021 (“Original Agreement”) whereby Consultant agreed to provide those professional services specified in the Original Agreement.
B. City and Consultant now desire to amend the Original Agreement.
TERMS
1. Contract Changes. The Original Agreement is amended as provided herein.
A. Section 2 of the Original Agreement is amended to read as follows:
2.0 Term
The term of this Agreement shall commence as of the Effective Date and shall continue through May 6, 2029, unless sooner terminated as provided in Section 5.0 of this Agreement.
B. Section 3 of the Original Agreement is amended to read as follows:
3.2 Consultant’s Compensation
For each year that this Agreement remains in effect, Consultant shall be paid annually for hosting and related services as set forth in Exhibit C.
C. Section 12 of the Original Agreement is amended to read as follows:
12.2 Insurance
Consultant shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement.
Insurance is to be placed with insurers licensed to do business in California with a current A.M. Best's rating no less than A- (or higher) and Financial Size Category Class VII (or larger) unless otherwise approved in writing by City. Coverage shall be at least as broad as the latest version of the following:
PAGE 425 of 528
Doc No. 2547482
General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
Cyber security and privacy liability & Cyber technology errors and omissions with limits of $5,000,000 per occurrence/loss, $5,000,000 general aggregate, which shall include the following coverage:
• Tech E&O/Professional Liability $5,000,000;
• Cyber Privacy Network Security Liability $5,000,000;
• Payment Card Loss $5,000,000;
• Regulatory Proceedings $5,000,000; and
• Electronic Social Media Liability $5,000,000;
• Business Interruption and Extra Expense $5,000,000;
• Data Recovery $5,000,000;
• Cyber-Extortion and Ransomware $5,000,000;
• Data Breach Response and Crisis Management $5,000,000; • Coverage System Failure $5,000,000;
• Dependent Business Interruption $5,000,000; and
• Dependent Business Interruption System Failure $5,000,000 per incident.
If coverage is maintained on a claims-made basis, consultant shall maintain such coverage for an additional three (3) years following termination of the contract.
2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all provisions of the Original Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it shall mean the Original Agreement, as amended by Amendment No. 1.
3. Authority. The persons executing this Amendment No. 1 on behalf of the Parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this PAGE 426 of 528
Doc No. 2453984
Amendment No. 1, such party is formally bound to the provisions of this Amendment No. 1, and (iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement to which said party is bound.
IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 1 as of the date and year first hereinabove written.
City of San Marino CivicPlus, LLC
By:_____________________________ By:______________________________ Philippe Eskandar Signature
City Manager
______________________________
Print Name and Title
Date:____________________________ Date: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ________________________________ Alison Walker Joseph Montes
City Clerk City Attorney
PAGE 427 of 528
V. PD 06.01.2015-0048
CivicPlus
302 South 4th St. Suite 500
Manhattan, KS 66502
US
Quote #: Q-61465-1
Date: 1/5/2024 3:39 PM
Customer: SAN MARINO,
CALIFORNIA
QTY Product Name DESCRIPTION
1.00 CivicRec CP Pay Annual Fee Renewal CP Pay Annual Fee
1.00 CivicRec Annual Renewal CivicRec Annual Fee
Annual Recurring Services – Year 1 USD 14,051.68
Annual Recurring Services – Year 2 USD 14,754.26
Annual Recurring Services – Year 3 USD 15,491.97
Annual Recurring Services – Year 4 USD 16,266.57
Annual Recurring Services – Year 5 USD 17,079.90
1. This renewal Statement of Work ("SOW") is between City of San Marino CA (“Customer”) and CivicPlus, LLC and shall be subject to the terms and conditions of the original services agreement signed by Customer and CivicPlus and each applicable statement of work signed by the parties for the services listed herein (collectively, referred to as the “Agreement”). The terms of this SOW shall control and supersede any conflicting terms of the Agreement with respect to the services listed herein (the “Services”).
2. This SOW shall remain in effect for an initial term starting at the Customer’s next renewal date of 5/7/2024 and running for a period of 5 years (60 months) (“Initial Term”). In the event that neither party gives 60 days’ notice to terminate prior to the end of the Initial Term, or any subsequent Renewal Term, this SOW may be renewed for additional 1-year renewal terms (“Renewal Term”). The Initial Term and all Renewal Terms are collectively referred to as the “Term”.
3. Unless terminated, Customer shall be invoiced for the Annual Recurring Services on May 7 of each calendar year subject to an annual increase of 5% each year.
4. Except as set forth in in this SOW, all terms in the Agreement shall remain in full force and effect and no modification thereto shall be valid unless in writing and agreed upon by CivicPlus and Customer. This SOW embodies the entire agreement between the Parties with respect to this Amendment.
EXHIBIT C
PAGE 428 of 528
PROFESSIONAL SERVICES AGREEMENT
between
The City of San Marino
2200 Huntington Drive
San Marino, CA 91108
&
CivicPlus LLC
302 S. 4th Street, Suite 500
Manhattan, KS 66502
This Professional Services Agreement ("Agreement") is made as of May ,7 2021 ("Effective Date") by and between CivicPlus, LLC, a Kansas limited liability company ("Consultant" or "CivicPlus"), and the City of San Marino ("City" or "Client"), a California municipal corporation, (collectively, "the Parties").
RECITALS
A. City desires to obtain a turn-key, online recreational management software services system for processing of recreational class registrations, facility rentals, management of volunteers, and related financial processing services, as more fully described and required herein.
B. Consultant represents that it is qualified, experienced, trained and willing to provide City with such services.
C. Consultant understands and agrees that its qualifications, experience, and training are a material inducement to the City entering this Agreement. -1- PAGE 429 of 528
AGREEMENT
NOW THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows:
1.0 Scope of Services
1.1. Consultant shall provide a turn-key, online recreational management software services system ("RMS" sometimes herein) for processing of recreational class registrations, facility rentals, management of volunteers, and related financial processing, implementation, and technical support services, as more fully described in the Statement of Work, Exhibit "A" hereto, and in Consultant's proposal dated December 23, 2020, on file in the City Clerk's office ("Proposal"), subject to the provisions of this Agreement including Exhibit "B" (Special Terms and Conditions), attached hereto, and City's reasonable satisfaction (collectively, "Services".)
1.2. Consultant shall perform all Services in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a reasonable manner.
1.3. In performing the Services, Consultant shall comply with all applicable provisions of federal, state, and local laws, ordinances, codes, and regulations.
1.4. Consultant shall not be compensated for any work performed unless it is specifically identified in Exhibit "A" or City authorizes such work in advance and in writing. Any work so authorized by City shall become part of the Services for purposes of this Agreement.
1.5 Consultant warrants that upon "Go Live", all work performed under this Agreement up to "Go Live" will be free from significant defect as further described in Exhibit B.
2.0 Term
The term of this Agreement shall commence as of the Effective Date and shall continue through May 7, 2024 unless sooner terminated as provided in Section 5.0 of this Agreement.
3.0 Consultant's Compensation
3.1. City will pay Consultant in accordance with the Statement of Work set forth in Exhibit "A" but in no event will the City pay more than $17,000.00 for the initial term of this Agreement ("First Year Total"), with $8,500.00 paid upfront to begin the project.
3.2 For each year that this Agreement remains in effect, Consultant shall be paid annually for hosting and related services as set forth in Exhibit A Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the Statement of Work set forth in Exhibit A, unless otherwise approved by City in writing.
-2- PAGE 430 of 528
4.0 Method of Payment
4.1. Consultant shall submit to City an invoice in accordance with the Exhibit A, Statement of Work. Each invoice shall describe the services rendered during the period.
City will pay Consultant all undisputed charges within thirty (30) days of receiving Consultant's invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other required or authorized deductions from payments made to Consultant. Consultant passes through sales/use tax to Clients in those jurisdictions where such tax is required. If City is tax exempt and provides Consultant with proof of such tax-exempt status, Consultant will not apply taxes to the services.
4.2. Upon 24-hours' notice from City, Consultant shall allow City or City's agents or representatives to inspect at Consultant's offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. All such records shall be maintained for not less than four (4) years following termination or expiration of this Agreement.
5.0 Termination
5.1. City may terminate this Agreement at any time for any reason or no reason, after giving written notice to Consultant at least sixty (60) calendar days before the termination is to be effective.
5.2. Consultant may terminate this Agreement for cause in the event City fails to cure a default under this Agreement within thirty (30) days after Consultant has given City notice of such default.
5.3. Upon termination of this Agreement, and completion of payment, Consultant shall cease all work under this Agreement and deliver to City all Work Product (as defined herein), including all materials, reports, documents, notes or other written materials compiled through the last working day this Agreement is in effect. Provided Consultant is not then in breach, City shall pay Consultant for all services rendered through the last working day this Agreement is in effect; provided that in no event, including, but not limited to termination, shall Consultant be entitled to receive more than the maximum compensation set forth in Section 3. Neither Party shall have any other claim against the other Party by reason of termination pursuant to this Section 5.0.
6.0 Reports, Information, Work Product, Ownership & Intellectual Property
6.1. Consultant shall deliver to City: (1) any reports on the status of the Services upon City's request; and (2) At any time during the term of the applicable SOW, City will have the ability to download the Client Content and export the Client data through the Services. City may request Contractor to perform the export of Client data and provide the Client data to City in a commonly used format at any time, for a fee to be quoted at time of request and approved by City. Upon termination of the applicable SOW for any reason, whether or not City has retrieved or requested the Client data, CivicPlus reserves the right to permanently and definitively delete the Client Content and Client data held in the Services sixty (60) days following termination of the applicable SOW. During the sixty (60) day period following termination of the SOW, regardless of the reason for its termination, Client will not have access to the Services.
6.2 Upon full and complete payment of amounts owed for Project Development under the applicable SOW, City will own the website graphic designs, webpage or Services content, module content, importable/exportable data, and archived information ("Client Content") created -3- PAGE 431 of 528
by CivicPlus on behalf of City pursuant to this Agreement. "Client Content" also includes any elements of text, graphics, images, photos, designs, artworks, logos, trademarks, services marks, and other materials or content which City provides or inputs into any website, software or module in connection with any Services. Client Content excludes any content in the public domain; and any content owned or licensed by Consultant, whether in connection with providing Services or otherwise.
6.3 Upon completion of the Project Development, Client will assume full responsibility for Client Content maintenance and administration. City, not Consultant, shall have sole responsibility for the accuracy, quality, integrity, legality, reliability, appropriateness, and intellectual property ownership or right to use of all Client Content. City hereby grants Consultant a worldwide, non-exclusive right and license to reproduce, distribute and display the Client Content as necessary to provide the Services. City represents and warrants that City owns all Client Content or that City has permission from the rightful owner to use each of the elements of Client Content; and that City has all rights necessary for Consultant to use the Client Content in connection with providing the Services.
6.4 Intellectual Property in the software or other original works created by or licensed to CivicPlus, including all source code, documents, and materials used in the Services ("CivicPlus Property") will remain the property of Consultant. CivicPlus Property specifically excludes Client Content. City shall not (i) license, sublicense, sell, resell, reproduce, transfer, assign, distribute or otherwise commercially exploit or make available to any third party any CivicPlus Property in any way, except as specifically provided in the applicable SOW; (ii) adapt, alter, modify or make derivative works based upon any CivicPlus Property; (iii) create internet "links" to the CivicPlus Property software or "frame" or "mirror'' any CivicPlus Property administrative access on any other server or wireless or internet-based device that may allow third party entities, other than City, to use the Services; (iv) reverse engineer, decompile, disassemble or otherwise attempt to obtain the source code to all or any portion of the Services; or (v) access any CivicPlus Property in order to (a) build a competitive product or service, (b) build a product using similar ideas, features, functions or graphics of any CivicPlus Property, or (c) copy any ideas, features, functions or graphics of any CivicPlus Property. The CivicPlus name, the CivicPlus logo, and the product and module names associated with any CivicPlus Property are trademarks of Consultant, and no right or license is granted to use them outside of the licenses set forth in this Agreement.
6.5 Provided City complies with the terms and conditions herein, the relevant SOW, and license restrictions set forth in this section, Consultant hereby grants City a limited, nontransferable, nonexclusive, license to access and use the CivicPlus Property associated with any valid and effective SOW, for the term of the respective SOW.
6.6. To the maximum extent permitted by law, Consultant shall defend and pay reasonable attorneys' fees, indemnify, and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of city officials, harmless from any loss, claim, or liability in any way related to a claim that any use by the City of any of the unmodified Client Content or any or all of the RMS violates federal, state, or local laws, or any contractual provisions, or any rights or laws relating to trade names, licenses, franchises, copyrights, patents, or other means of protecting intellectual property rights, and/or interests in products, ideas, or inventions. Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret, or trademarked documents, materials, software, equipment, devices, or processes in connection with its provision of the unmodified Client Content produced under this Agreement, and/or the RMS. If any use by City of any of the unmodified Client Content or the RMS, including any website design and photos, or other -4- PAGE 432 of 528
deliverables, is held to constitute an infringement and the use of any of the same is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using such unmodified Client Content, RMS, and/or other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (b) modify the Client Content, RMS, and other deliverables so that they become non-infringing while remaining in compliance with the requirements of this Agreement.
6. 7. Consultant's obligations under this Section 6.0 shall survive the expiration or termination of this Agreement.
7.0 Party Representatives
7.1. City's representative for purposes of this Agreement is the City Manager or the person designated in writing by the City Manager. The City Manager's designee may exercise the authority of the City Manager provided in this Agreement excepting approval of any expenditure that would exceed a total compensation allowed under the Agreement.
7.2. Consultant's representative for purposes of this Agreement shall be appointed at the beginning of implementation.
8.0 Notices
8.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when emailed or mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses:
To City:
To Consultant:
City of San Marino
2200 Huntington Drive
San Marino, California 91108
Attn: City Manager
CivicPlus Legal Department
302 S 4th St Suite 500
Manhattan, KS 66502
[email protected]
8.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
9.0 Independent Contractor
9.1. Consultant is an independent contractor and not an employee of City. All services provided pursuant to this Agreement shall be performed by Consultant or under its supervision.
Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law.
Consultant shall be responsible for all reports and obligations respecting such additional -5- PAGE 433 of 528
personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.
9.2. Consultant shall indemnify, defend, and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all third party claims, liability, damages, costs, and expenses of any nature to the extent arising from Consultant's personnel practices. All duties of Consultant under this Section 9.2 shall survive termination of this Agreement.
9.3. In the event that Consultant provides any of the Services by or through any employee or any person whose work under this Agreement becomes cause for any payment or contribution required by law, including but not limited to the California Public Employees' Pension Reform Act (PEPRA), to the Public Employee Retirement System, Consultant shall be solely responsible for all such payments or contributions. Consultant shall indemnify, defend, and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all third party claims, liability, damages,, costs, and expenses of any nature to the extent arising from Consultant's failure to make any such payment or contribution. All duties of Consultant under this Section 9.3 shall survive termination of this Agreement.
10.0 Subcontractors
Consultant is fully responsible to City for the performance of any and all subcontractors, if any.
11.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement, whether by assignment or novation, without the prior written consent of City Manager. Any purported assignment without such consent shall be void and without effect. Notwithstanding the foregoing, CivicPlus may assign and transfer all of its rights under this Agreement by a sale of all of its assets or merger.
12.0 Insurance
12.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements, including, but not limited to, additional insured endorsements, effecting coverage required by this Agreement on forms satisfactory to City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City, if requested. All certificates and endorsements shall be received and approved by City before work commences. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
12.2. Consultant shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement. Insurance is to be placed with insurers licensed to do business in California with a current AM. Best's rating no less than A:VIII unless otherwise approved in writing by City. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial -6- PAGE 434 of 528
General Liability Coverage form (CG 0001 ); (2)Workers' Compensation: Consultant shall maintain Workers' Compensation insurance as required by the State of California and Employer's Liability insurance with limits of at least $1,000,000) per occurrence; (3) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and, (4) Professional Liability: Insurance Services Office Professional Liability Coverage form RHIC 6101. Consultant shall maintain limits no less than: (1) General Liability:
$1 ,000,000 per occurrence for bodily injury, personal injury and property damage and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Workers' Compensation: Consultant shall maintain Workers' Compensation insurance as required by the State of California and Employer's Liability insurance with limits of at least $1,000,000) per occurrence; (3) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; (4) Cyber Liability: including Tech E&C/Professional $5,000,000; Cyber Privacy Network Security Liability $5,000,000; Payment Card Loss $5,000,000; Regulatory Proceedings $5,000,000; and Electronic Social Printed Media Liability $5,000,000. If a "claims-made" policy is provided, then such policy shall be endorsed to provide an extended reporting period of not less than three (3) years
Unless modified by the City's risk manager in writing, Consultant shall also maintain throughout the term of this Agreement,
12.3. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by City to state: (1) coverage shall not be suspended, voided, reduced or canceled by Consultant except after 30 days prior written notice by certified mail, return receipt requested, has been given to City; (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to City, its directors, officials, or officers; (3) coverage shall be primary, insurance as respects City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of Consultant's scheduled underlying coverage and that any insurance or self-insurance maintained by City, its directors, officials, officers, employees, agents and volunteers shall be excess of Consultant's insurance and shall not be called upon to contribute with it; (4) for commercial general liability insurance, that City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the services or operations performed by or on behalf of Consultant, including materials, parts or equipment furnished in connection with such work; and (5) for automobile liability, that City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by Consultant or for which Consultant is responsible.
12.4. All insurance required by this Section shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to City, its directors, officials, officers, employees, agents, and volunteers.
12.5. Any deductibles or self-insured retentions shall be declared to and approved by the City Manager. Consultant guarantees that, at the option of the City Manager, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its directors, officials, officers, employees, agents, and volunteers; or (2) Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims, and administrative and defense expenses.
-7- PAGE 435 of 528
12.6. Consultant waives any right to subrogation that any insurer of Consultant may acquire by virtue of payment of any loss under the policies required by this Agreement.
Consultant shall obtain any endorsement that may be necessary to affect this waiver of subrogation.
13.0 Indemnification, Hold Harmless, and Duty to Defend
13.1. To the maximum extent permitted by law, Consultant shall defend, indemnify, and hold City, its officials, officers, employees, volunteers and agents serving as independent contractors in the role of city officials (collectively "lndemnitees") free and harmless from any and all third party claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of the extent of the negligence, malicious acts or omissions of Consultant, its employees, its agents, or its subcontractors in connection with the performance of this Agreement, including without limitation the payment of all consequential damages and attorneys' fees and other related costs and expenses, except for such loss or damage arising from the sole negligence or willful misconduct of City. With respect to any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or instituted against lndemnitees, Consultant shall defend lndemnitees, at Consultant's own cost, expense, and risk, and shall pay and satisfy any judgment, award, or decree that may be rendered against lndemnitees. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. All duties of Consultant under this Section shall survive termination of this Agreement.
13.2. Consultant must obtain executed indemnity agreements with provisions identical to those in Section 13.1 from each and every subcontractor or any other third party or entity involved by, for, with or on behalf of Consultant in the performance of the Services. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and shall indemnify, hold harmless, and defend the lndemnitees from and against any and all claims and liabilities in law or equity, whether actual, alleged, or threatened, arising or claimed to arise out of, pertaining to, or relating to the acts or omissions of Consultant's subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors, or their respective officers, agents, servants or employees (or any entity or individual for whom Consultant's subcontractor shall bear the legal liability) in the performance of this Agreement, including the lndemnitees' active or passive negligence, except for Claims arising from the sole negligence or willful misconduct of the lndemnitees, as determined by final arbitration or court decision or by the agreement of the Parties.
14.0 Equal Opportunity
Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non-discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.
15.0 Labor Certification
15.1. By its signature hereunder, Consultant certifies it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the -8- PAGE 436 of 528
provisions of that Code. Consultant shall provide evidence of such coverage before commencing the performance of the Services.
15.2. Consultant certifies that in the performance of the Services, Consultant shall not, in any manner, employ any person or contract with any person so that any Services so performed by such person would be subject to the workers' compensation laws of the State of California unless and until Consultant gives City a certificate of Workers' Compensation Insurance Coverage.
15.3. In the event Consultant hires a subcontractor who has employees to perform the Services or any part thereof, then Consultant shall either require the subcontractor to obtain Workers' Compensation Insurance Coverage, or must obtain Workers' Compensation Insurance Coverage for the subcontractor's employees.
15.4. Any Workers' Compensation Insurance Coverage required by or for this Agreement shall be endorsed with a waiver of subrogation in favor of City for all work performed by Consultant, its employees, its agents, and its subcontractors.
16.0 Entire Agreement
This Agreement, together with all incorporated Exhibits and documents, contains the entire agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties. No agreement, promise, or representation not expressly set forth herein, shall be binding or have any force or effect.
17.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement.
18.0 Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of California. Venue for any legal action arising out of or related to this Agreement shall be in the Los Angeles County Superior Court, State of California.
19.0 No Third-Party Rights
No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement.
20.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.
-9- PAGE 437 of 528
21.0 Headings
Headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement.
22.0 Force Majeure
Consultant shall not be liable for any failure to perform any obligation under this Agreement if Consultant presents that City in its sole judgment deems acceptable that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant's reasonable control and not due to any act by Consultant.
23.0 Final Payment Acceptance Constitutes Release
Consultant's acceptance of City's final payment under this Agreement, not including annual payments, shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for the Services. Neither City's payment to Consultant nor approval of payment constitute, shall be deemed to be a release of the responsibility and liability of Consultant, its employees, sub-contractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such payment or approval be deemed to be a waiver or, or an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors and agents.
24.0 Prohibited Interests; Conflict of Interest
24.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not permit any employee or agent to accept any employment or representation during the term of this Agreement which is or may likely make Consultant "financially interested" (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained.
24.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift.
24.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, non-contractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest -10- PAGE 438 of 528
comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in this subsection.
25.0 Attorneys' Fees
If either party commences any legal, administrative, or other action against the other party arising out of or in connection with this Agreement, the prevailing party in such action may be entitled to have and recover from the losing party all of its attorneys' fees and other costs incurred in connection therewith.
26.0 Exhibits and Precedence
Each Exhibit or document referenced in this Agreement is hereby incorporated by reference into this Agreement as if set forth in full herein. In the event of any conflict or inconsistency between the terms of this Agreement and any Exhibit or the Proposal, this Agreement, then Exhibit "A", then Exhibit "B", then the Proposal, shall govern.
27.0 Corporate Authority
27.1. Each person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of Consultant and that by his or her execution, Consultant is formally bound to the provisions of this Agreement.
27.2. Consultant certifies it is aware of the requirements of Sections 313 of the California Corporations Code. If Consultant is a corporate entity, it shall either: (a) provide City written proof that each person executing this Agreement on Consultant's behalf is duly authorized to bind Consultant; or (b) provide two signatories to this Agreement, of whom the first must be Consultant's chairman of the board, president, or a vice president and the second must be Consultant's secretary, an assistant secretary, its chief financial officer, or an assistant treasurer.
28.0 Responsibilities
28.1 Consultant will not be liable for any act, omission of act, negligence or defect in the quality of service of any underlying carrier, licensor or other third-party service provider whose facilities or services are used in furnishing any portion of the Service received by the City.
28.2 Consultant will not be liable for any failure of performance that is caused by or the result of any act or omission by Client or any entity employed/contracted on the City's behalf. During Project Development, City will be responsive and cooperative with Consultant to ensure the Project Development is completed in a timely manner. -11- PAGE 439 of 528
28.3 City agrees that it is solely responsible for any solicitation, collection, storage, or other use of end-user's personal data on any Service provided by Consultant. City further agrees that Consultant has no responsibility for the use or storage of end-users' personal data in connection with the Services or the consequences of the solicitation, collection, storage, or other use by City or by any third party of personal data. [Signature page follows.]
-12- PAGE 440 of 528
IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives, have executed this Agreement as of the Effective Date.
CITY OF SAN MARINO
By:
/ Marcella Marlowe, Ph.D.
City Manager
Attest: ~
By: aGlefk
Approved as~
By:
Stephanie Cao
City Attorney
By: &fttLTAZJi{a,vtduv
(Sign) 'o' . Name: ~ VI (rtindefCJ (Print)
- Title: 1/f Of are111:St@tt6_~-- (Print)
-13-
PAGE 441 of 528
IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives, have executed this Agreement as of the Effective Date.
CITY OF SAN MARINO
By:
Attest:
By:
Marcella Marlowe, Ph.D.
City Manager
City Clerk
Approved as to Form:
By:
Stephanie Cao
City Attorney
By: ~ T7]~
(Sign) CJ _
Name: 6/YM l// ((a)/{£(,eteJ
(Print)
Title: lJ( Of ate1({f:~IVJ/l6~
(Print)
-13- PAGE 442 of 528
EXHIBIT A
Statement of Work
This Exhibit A - Statement of Work shall be incorporated in and governed by the terms of that certain Master Software as a Service Agreement by and between THE CITY OF SAN MARINO ("City") and CIVICPLUS ("Service Provider") dated [], ("Agreement").
C;I
CivicPlus
302 South 4th St. Suite
500
Manhattan, KS 66502
us
Client:
San Marino CA -
CivicRec
SALESPERSON
Cameron Dewaele
Phone
X
CivicRec - Statement of Work
QTY Product Name
1.00 CivicRec Annual Fee
1.00 CivicRec Standard
2.00 CivicRec Virtual Training (HalfDay
Block)
1.00 CivicRec CP Pay Annual Fee
1.00 CivicRec CP Pay Implementation
1.00 Residency Import
2.00 CivicRec Virtual Training (HalfDay
Block)
!Total Investment - Year 1
~nnual Recurring Services - Year 2
~nnual Recurring Services - Year 3
•
Bill To:
Quote#: Q-09971-1
Date: 6/18/2020 4:50 PM
Expires On:3/31/2021
Product:CivicRec
San Marino CA - CivicRec
EMAIL DELIVERY METHOD PAYMENT METHOD
[email protected] Net 30
DESCRIPTION PRODUCTTYPE
CivicRec Annual Fee Renewable
Standard package -Project Coordination -Branded Public One-time Portal -Help Center Access
!Training (Virtual) - half day, up to 4 hours One-time
CP Pay Annual Fee Renewable
CP Pay Implementation Fee One-time
Residency Import - Imports a flat file of addresses that willbe One-time used to determine residency in the new system.
!Training (Virtual) - half day, up to 4 hours One-time
USD 17,000.00
USD 11,637.00
USD 12,218.85
Total Days of Quote:365
1. This Statement of Work ("SOW") shall be subject to the terms and conditions of the Service PAGE 443 of 528
Agreement, to which this SOW is hereby attached as the Statement of Work. By signing this SOW, Client expressly agrees to the terms and conditions of the Services Agreement throughout the Term of this SOW.
2. This SOW shall remain in effect for an initial term equal to 365 days from the date of signing ("Initial Term"). In the event that neither party gives 60 days' notice to terminate prior to the end of the Initial Term or any subsequent RenewalTerm, this SOW will automatically renew for an additional 1-year renewal term ("Renewal Term"). The Initial Term and allRenewal Terms are collectively referred to as the "Term".
3. The Total Investment - Year 1 will be invoiced as follows:
a. Upon signing of this SOW - one half (50%) of the Total Investment - Year 1 Fees; b. The earlier of 6 months from signing or upon completed implementation of the CivicRec Recreation Management Software - the remaining half (50%) of the Total Investment Year 1 Fees.
4. Annual Recurring Services shall be invoiced on the start date of each Renewal Term. Annual Recurring Services, including but not limited to hosting, support and maintenance services, shall be subject to a 5% annual increase beginning Year 3 of service. Client will pay all invoices within 30 days of the date of such invoice.
5. The Client's Annual Recurring Services Fees agreed upon herein are based on Client processing up to USD 665,000.00 of revenue per year ("Predicted Processing Volume"). Starting with the first Renewal Term of this SOW, CivicPlus reserves the right (but not the obligation) to audit Client once every 12 months to determine Client's actual processing volume ("Actual Processing Volume"). In the event Client's Actual Processing Volume exceeds the Predicted Processing Volume, CivicPlus will notify client within 30 days of the audit of the Actual Processing Volume and the applicable increase in the Annual Fees resulting from such Actual Processing Volume. The increase in the Annual Feesshall be implemented the first of the month following the notice.
6. For the purposes of obtaining merchant account services through CivicPlus Pay, Client may utilize a designated merchantaccount for CivicRec through an integrated partnership with select merchant providers ("Partner Network"). In the event Client chooses Partner Network, Client will enter into a merchant account agreement with the selected merchant provider. Such agreement's terms and conditions will solely enure to the benefit and obligation of Client; CivicPlus shall not be a party to such agreement. In the event Client chooses a Partner Network merchant account provider, CivicPlus will provide Client with Partner Network contact information for contracting purposes, and shall integrate the Partner Network merchant accountprovider at no additional charge to Client.
If Client desires to use an integrated merchant account processor gateway besidesthose designated as members of the Partner Network, CivicPlus will provide Client with a list of approved processors and anintegration fee will be charged to Client. Client agrees to assume responsibility for ensuring execution of a merchant accountcontract with Client's select merchant account provider, to comply with all terms and conditions of such contract and pay all fees required to maintain the services.
Client acknowledges that the fees set forth in this SOW do not include any transaction, processing or other fees imposed by Client's merchant account processor. Client is fully responsible for their relationship with their selected processor. In no event will CivicPlus: (i) take part in negotiations, (ii) pay any fees incumbenton the Client or merchant account, or (iii) acquire any liability for the performance of services of any chosen merchant account processor, including Partner Network.
Client acknowledges switching to a different merchant account processor after signing this SOW may incur additional fees and require a written and signed modification to this SOW. Client shall continue to be responsible for negotiating and executing any merchant account agreement as described herein for any additional merchant account processor changes.
PAGE 444 of 528
C ;» CivicRec Support and Service Level Agreement
7. When Client uses CivicPlus Pay, then Client may take online credit card payments for certain services or products they provide via the Client websites supported by CivicPlus. As such, through CivicPlus Pay, CivicPlus facilitates an automated process for redirecting credit card payments to Client's chosen payment gateways I merchant account processors. For card payments, CivicPlus will redirect any payments processing to the Client's merchant account processor gateway, and the merchant account processor gateway presents the payment form page and processes the card payment. CivicPlus does nottransmit, process or store cardholder data and does not present the payment form. CivicPlus implements and maintains PCI compliant controls for the system components and applications that provide the redirection services only.
8. Client understands and agrees that CivicPlus is not liable for any failure of service or breach of security by any merchantaccount processor gateway provider selected by Client, whether such provider is a member of the Partner Network or not.
Overall Performance and Functionality.
9. Pursuant to this Agreement, CivicPlus will provide a turn-key, integrated, web-based and hosted application recreation management system (RMS) that is comprehensive, efficient, robust, and modern. The RMS will easily take in-house and online reservations as well as reserve spaces for classes and sports with an integrated master calendar to avoid double bookings. It will provide grid and map-based views with attached photos, descriptions, and rental rates, and will generate and email complex permits as well as include waivers, prompts, and forms for a complete checkout process.
10. The RMS will allow City to quickly create programs, indicate flexible pricing, attach waivers and prompts, and assign instructors. Easily take registrations in-house or allow residents and non-residents to register securely on the device of their choice. Email branded receipts and permits after checkout. The RMS utilizes load balanced servers and can be scaled to accommodate any volume. 11 . The RMS volunteer management tool will create, manage, and organize the volunteer opportunities.
Within the Activity module, the RMS can create volunteer roles and assignments specific to any events, classes, or activities. Citizens can select and register for volunteer roles from home and the RMS will assist in tracking the time volunteers spend helping around the community with completely integrated reporting for tracking purposes.
12. The RMS Point-of-Sale screen will easily enable staff to quickly sell merchandise, enroll participants, and reserve facilities within the same cart. It will integrate with cash drawers, barcode readers, receipt printers, and credit card readers. Integrated inventory control will state how many of each item are available at each location.
13. The RMS will provide an intuitive public dashboard where citizens can conveniently view notifications, upcoming events, tickets, and receipts. Family or organization members can be added with age and resident information for easy activity registrations. Administratively, City staff can manage user accounts in-house with tools like internal notes and flags as well as duplicate account prevention.
14. The RMS will provide for the sale of memberships or punch cards, take member photos, print cards or associate barcode key tags, and check people into a facility. It will leave credit and debit cards on file for future and recurring payments. Staff can see a history of the account's transactions.
V. SLAI0.01.20-0001 PAGE 445 of 528
C ;t CivicRec Support and Service Level Agreement
15. The RMS will allow athletics staff to easily create leagues, draft players, assess skills, and generate schedules, and will provide easy sign-up for teams or individuals. With the "Scores & Schedules" and "Parent/Player Portal," the RMS will provide public and league participants with easy access to current league information.
16. The RMS will easily generate general admission tickets for events. Public users will receive their tickets and receipt, which are always available in their transaction history. Tickets can then be printed or shown on their phone display to be scanned into our mobile or desktop check-in screens. Participants will automatically receive post-program surveys requesting feedback. This information is captured and presented back to staff to help determine how City programming is being received.
17. There are several links within the RMS that allow for mail blasts. Many of the RMS reports and roster views allow for mass mailings with just the click of a button. The People Finder report is particularly handy for mailings based on several different filters. SMS messaging is available to facilitate those particularly time-sensitive notifications like cancellations.
18. The RMS will maintain both an Events calendar as well as Availability calendar. This can be shared/exported via Outlook and Google. Public users will have the ability to manage their registrations, reservations, etc. through their own dedicated calendar which can also be exported using iCal calendar function.
19. The RMS will provide the ability to credit/refund multiple users from a single class or a series of classes/ memberships in the event of a program cancellation or rescheduling.
20. The RMS will produce an lnDesign-friendly export that will facilitate the process of generating a brochure. Further, the RMS social media tools serve as an additional marketing method allowing users to share via their social media with friends and family.
21 . Permissions will be set up through user groups are used on pages and functions to ensure access is limited based on a user's role.
22. The RMS will provide a very powerful reporting engine. There are over 100 canned reports. However, staff can basically take any report and customize it to their liking. Filters and fields can be added and/or removed. Reports can be sorted, saved, emailed, exported to Excel, or scheduled for regular delivery to any email address. The RMS will easily take any reasonable reporting request from the City and ensure that it is made available as requested.
23. When users register through the RMS, they will get the same experience on their phone/tablet that they're used to experiencing on their desktops. This mobile responsive experience will support all the same waivers, prompts, discounts, and add-ons that the desktop version does. There will be QR code support as well as social networking integration to make it easy for users to connect with the City.
24. The RMS will allow the City to stay connected with citizens and participants by sending out email and SMS blasts - most often with just the click of a button. Many of the RMS reports and roster views allow for mass mailings with just the click of a button. The People Finder report is a particularly handy report that allows for mailings based on several different filters.
25. The RMS will provide several integrations with social networks:
V. SLAI0.01.20-0001
• Users can opt to log in using social sign-on with their Google and Facebook accounts. • The City can configure its Facebook, Twitter, and lnstagram links, and the RMS will try to solicit follows and likes from the citizens as they proceed through the checkout process.
PAGE 446 of 528
C ;a CivicRec Support and Service Level Agreement
• At the end of the checkout process, citizens have the option to post to their own Facebook and Twitter accounts that they "just signed up at the City for [program name]" and it includes a link back to allow their friends to register for the same program.
26. Customers may opt for a variety of hardware peripherals to enhance the CivicRec experience. The RMS can be integrated with magnetic stripe readers, barcode readers, thermal printers, cash drawers and more. CivicPlus does not directly provide hardware, but will assist with procurement and implementation.
27. The RMS payment gateway, Global Payments Integrated ("OpenEdge"), will provide maintenance and monitoring merchant processing responsibilities and vendor relationships. Key benefits of Global Payments Integrated include next-day funding and multiple MID functionality, the ability to take payments via EMV chip-card readers, contactless payment such as Apple pay or Google Pay, and ACH, and enrollment in PCI Assure, a program to help access scope and reduce risk for PCI compliance. Key benefits provided by Global Payments Integrated include:
• Next day funding and multiple MID functionality, so that City departments can keep their money separate and get it when they need it
• Take credit cards in-person through a secure fashion with EMV chip-card readers • Ability to take contactless payments such as Apple Pay or Google Pay • Offer alternate payment methods to citizens with bank payments through ACH
28. Enrollment in PCI Assure, a program to help access scope and reduce risk for PCI compliance.
29. The Global Payments Integrated Hardware Program for CivicPlus will provide access to purchase or rent hardware to use specifically with CP Pay. An application and separate agreement will need to be completed directly with Global Payments Integrated, who will assess separate merchant account and transaction fees.
30. Specific functions and functionality not expressly described above that will be provided by the RMS, are set forth in detail in Attachment "A" Functionality Table, pages 18 through 48 of the Proposal.
Implementation Services.
31 . CivicPlus will assign the City with an Implementation Consultant who will work closely with City staff throughout the entire project deployment process. The Implementation Consultant will act as a liaison between the City and CivicPlus, ensuring that milestones are met, status calls are conducted, issues/ considerations are addressed, and startup is a painless process. Phase checklists as well as a detailed project plan will be utilized to facilitate project activities and track milestones.
32. Additionally, the Implementation Consultant will guide the City through configuring the system and assist with any technical questions. The CivicRec Help Center will also be available throughout the implementation of the project, as well as after Go-Live, to provide the City with self-help resources if desired.
33. During the implementation period, the City and CivicPlus will work together to import and/or configure production data, develop and test integration to third party systems, and complete system training with City's lead and frontline staff. The City will begin marketing promotion for the new site and online registration. After front line training is complete, CivicPlus will complete a final data import (if required) and will ensure the site is fully configured and ready for launch. Once the City has indicated a go for launch, a new link will be placed on the V. SLAI0.01.20-0001 PAGE 447 of 528
C ;t CivicRec Support and Service Level Agreement
City website which will redirect customers to the CivicRec RMS. During this time, CivicPlus is available to be on site or can be available remotely for immediate assistance if needed.
34. CivicPlus will provide consulting and training services as more fully described in the Proposal.
RMS Acceptance Testing
35. During the final phases of the development and implementation of the CivicRec RMS, all operations will be fully and successfully tested pursuant to an agreeable test plan, to ensure they work satisfactorily.
The City's Implementation Consultant will host a System Prep for Launch meeting to verify the correct configuration and working order of the RMS. Action items such as confirming that a successful transaction has been made, lifting the trial flag on the solution, and confirming a list of outstanding punchlist items will be completed. In addition, the City will be provided with a "Client Success Manager" who will continue to assist the City to help solve any remaining issues and guarantee the City's satisfaction.
Technical Seivices and Support
36. Throughout the term of this Agreement CivicPlus will provide technical support and maintenance services as follows:
Technical Support
• Business hours: 7 a.m. - 7 p.m. (CST) Monday- Friday
• Contact via phone, email, & live chat
• 4-hour response during business hours
• 24/7 emergency support
Maintenance
• Regular review of site logs, error messages, servers, router activity, and the internet in general • Full backups performed daily
• Regularly scheduled upgrades, fixes, enhancements, and OS system patches Data Security
37. CivicPlus shall at all times utilize industry standards, insurance requirements, and PCI requirements to ensure that the RMS is only accessed in the manner it's intended to be accessed and only by people who are authorized to do so. Means of providing security for City's data include:
• Tier Ill physical security data centers: Digital Realty, Rackspace, and Codere • Server firewalls
• Anti-virus scanning
• IP logging and filtering
• Application security monitoring
38. All data centers shall provide a network operation center with 24/7/365 monitoring of the data center environment, system availability, and performance. The data centers are SSAE 16 compliant.
39. CivicPlus shall at all times have policies and procedures in place to ensure continuity and disaster recovery. These shall utilize local, replicated servers to ensure that copies of data, software, and files are always available and up to date. These servers can be rolled over in the event of hardware failure or other local issues. In addition, CivicPlus shall have a process in place that encrypts backups once each V. SLAI 0.0 1.20-0001 PAGE 448 of 528
C ;, CivicRec Support and Service Level Agreement
day and sends them off site for purposes of disaster recovery. This process shall ensure that CivicPlus can reconstitute the entire RMS and underlying data structure with limited downtime and loss of data.
V. SLAI0.01.20-0001 PAGE 449 of 528
C ;a CivicRec Support and Service Level Agreement
EXHIBIT B
SPECIAL TERMS AND CONDITIONS
Unless otherwise agreed upon in writing by the City Manager, Consultant is subject to, and shall comply with, the following Special terms and Conditions:
1. Consultant warrants that at the time of "Go-Live" nothing in the RMS will cause any unplanned interruption of the operations of or accessibility to any function of the RMS or any City IT systems, including the City's website, through any device, method or means including, without limitation, the use of any "virus," "malware", "lockup," "time bomb," "key lock," "worm," device or program, or disabling code, which has the potential or capability of compromising the security of any City Data or other City data or information, or of causing any loss of functionality of any of City's IT systems, or any unplanned interruption of the operations of, or accessibility of any of the Work Product to City or any City User, or which could alter, destroy, or inhibit the use of any of the Work Product or the data contained therein.
2. Without limiting Consultant's obligation of confidentiality as further described herein, Consultant shall be responsible for establishing, maintaining, and providing (upon request) a written description to City of, a data privacy and information security program, including physical, technical, administrative, and organizational safeguards, that is designed to: (a) ensure the security and confidentiality of the City Data (as defined below); (b) protect against any anticipated threats or hazards to the security or integrity of the City Data; (c) protect against unauthorized disclosure, access to, or use of the City Data; (d) ensure the proper disposal of City Data; and, (e) ensure that all employees, agents, and subcontractors of Consultant, if any, comply with all of the foregoing. In no case shall the safeguards of Consultant's data privacy and information security program used to protect City Data be less stringent than the safeguards used by Consultant for its own data.
3. Unless otherwise agreed upon in writing by City, Consultant shall store all City Data within the continental United States. Any cloud based storage of City Data shall be in compliance with ISO/IEC 27002 and cloud based storage of personal identifying information shall also be subject to ISO/IEC 27018, or successor standards thereto. Unless otherwise agreed upon in writing, no less than annually, Consultant shall conduct a comprehensive independent third-party audit of its data privacy and information security program (e.g., SSAE 16 or 18 audit) and provide such audit findings to City upon the City executing a Non-Disclosure Agreement.
4. Consultant will promptly notify City of any actual or potential exposure, unauthorized access to, or misappropriation of City Data ("Unauthorized Disclosure") upon becoming aware of the same, except in the event such Unauthorized Disclosure is caused by the City. Consultant will cooperate with City and with law enforcement authorities in investigating any such Unauthorized Disclosure, at Consultant's expense, except in the event such Unauthorized Disclosure is caused by the City. Consultant will likewise cooperate with City and with law enforcement agencies in any effort to notify injured or potentially injured parties, and such cooperation will be at Consultant's expense, except to the extent that the Unauthorized Disclosure was caused by City. The remedies set forth in this Section are in addition to any other remedies of the City.
5. Any and all data, files, folders, and information in whatever form or media, generated or provided by City, or which is made accessible to Consultant by City, and/or which is stored on any server or storage technology under Consultant's direct or indirect control (collectively, "City Data"), is "confidential information" and the property of City. Consultant is provided a limited license to access City Data for the sole and exclusive purpose of providing the Services, including a license to collect, process, store, generate, and display City Data only to the extent necessary to provide the Services. Consultant shall: (a) keep and maintain City Data in strict confidence, using such degree of care as is appropriate and consistent with its obligations as further described in this Agreement and applicable law to avoid unauthorized access, V. SLA I0.01.20-0001
PAGE 450 of 528
C ;t CivicRec Support and Service Level Agreement
use, disclosure, or loss; (b) use and disclose City Data solely and exclusively for the purpose of providing the Services and/or in order to comply with any and all applicable laws, statutes, and regulations; (c) allow access to City Data only to those employees of Consultant who are directly involved with and responsible for providing the Services; and, (d) not use, sell, rent, transfer, distribute, or otherwise disclose or make available City Data for Consultant's own purposes or for the benefit of anyone other than City without City's prior written consent.
6. City shall have full and complete access to reports of, and ability to download, its City Data 24 hours per day, 7 days per week, except during authorized periods of maintenance by Consultant (and as otherwise provided in this Exhibit B). Further, Consultant shall, within five (5) business days of City's request, provide City, an extract of the City Data in the standard CSV format, so long as the City is fully paid on all undisputed fees owed under this Agreement, such extract service performed by Consultant shall be for a fee quoted to City prior to performance . City may at any time, provide Consultant with a written "litigation hold", therein requiring Consultant to isolate and maintain any City Data that becomes relevant to any criminal or civil action involving City. At no cost to City, Consultant shall comply with the litigation hold and confirm that the subject records have been identified and isolated, pending release by City. During the period of the litigation hold, Consultant shall make the records that are the subject of the litigation hold available to City, subject to the terms herein.
7. In the event of any Consultant act, error or omission, negligence, misconduct, or breach that permits any unauthorized access to, or that compromises or is suspected to compromise the security, confidentiality, or integrity of City Data or the physical, technical, administrative, or organizational safeguards put in place by Consultant that relate to the protection of the security, confidentiality, or integrity of City Data, Consultant shall, as applicable: (a) notify City as soon as practicable and without undue delay; (b) cooperate with City in investigating the occurrence, including making available all relevant records, logs, files, data reporting, and other materials required to comply with applicable law or as otherwise required by City consistent with applicable laws; (c) in the case of personally identifiable information ("RI"), at City's sole election, (i) notify the affected individuals who comprise the PII as soon as practicable but no later than is required to comply with applicable law including, but not limited to, the provisions of California Civil Code Section 1798.82, or, in the absence of any legally required notification period, within five (5) calendar days of the occurrence; or, (ii) reimburse City for any costs in notifying the affected individuals; (d) in the case of PII, provide third-party credit and identity monitoring services to each of the affected individuals who comprise the PII for the period required to comply with applicable law, or, in the absence of any legally required monitoring services, for no less than twelve (12) months following the date of notification to such individuals; (e) perform or take any other actions required to comply with applicable law as a result of the occurrence; (f) without limiting City's obligations of indemnification as further described in this Agreement, indemnify, defend, and hold harmless City for any and all claims and liabilities, including payment of reasonable attorneys' fees, costs, and expenses incidental thereto, which may be suffered by, accrued against, charged to, or recoverable from City in connection with the occurrence; (g) be responsible for recreating lost City Data in the manner and on the schedule reasonably set by City without charge to City; and, (h) provide to City a detailed plan within ten (10) calendar days of the occurrence describing the measures Consultant will undertake to prevent a future occurrence. Notification to affected individuals, as described above, shall comply with applicable law, be written in plain language, and contain, at a minimum: name and contact information of Consultant's representative; a description of the nature of the loss; a list of the types of data involved; the known or approximate date of the loss; how such loss may affect the affected individual; what steps Consultant has taken to protect the affected individual; what steps the affected individual can take to protect himself or herself; contact information for major credit card reporting agencies; and, information regarding the credit and identity monitoring services to be provided by Consultant.
8. Service Level Agreement. CivicPlus' domestically located support team is available from 7:00 am to 7:00 pm CST to assist clients with any questions, concerns or suggestions regarding the functionality and usage of CivicPlus' CivicRec and associated applications. The support team is available during these hours via CivicPlus' embedded support widget and offer self-service tutorials, live chat, email, and toll-free phone support. Support Engineers will respond to support requests (under normal V. SLAI0.01.20-0001 PAGE 451 of 528
C ;, CivicRec Support and Service Level Agreement
circumstances, if all channels are busy, messages will be returned within four hours), and if the Technical Support Engineer is unable to assist, the service escalation process will begin.
Emergency support is available 24-hours-a-day for designated, named Client points-of-contact, with members of CivicPlus' support teams available for urgent requests. Emergency support is provided free-of-charge for true emergencies (ie: website is down, applications are malfunctioning, etc.), though Client may incur support charges for non- emergency requests during off hours (ie: basic functionality / usage requests regarding system operation and management). The current discounted rate is $200/hour. CivicPlus shall notify Client if a support request falls outside the included after-hours emergency support coverage prior to incurring such hourly rate.
CivicPlus maintains a customer support website that is accessible 24-hours-a-day with an approved client username and password athttps://www.ciVicrec.civicplus.help Service Escalation Processes
In the event that CivicPlus' support team is unable to assist Client with a request, question or concern, the issue is reported to the appropriate CivicPlus department.
Client requests for additional provided services are forwarded to CivicPlus' Client Success Management Team.
Client concerns/questions regarding CivicRec or associated application errors are reported to CivicPlus' technical team through CivicPlus' issue tracking and management system to be addressed in a priority order to be determined by CivicPlus' technical team.
All other requests that do not meet these criteria will be forwarded to appropriate personnel within CivicPlus' organization at the discretion of the Technical Support Engineer.
Included Services:
Support Maintenance of CivicPlus CivicRec
7 a.m. - 7 p.m. (CST) Monday - Install Service Patches for Friday(excluding holidays) OSSystem Enhancements
24/7 Emergency Support Fixes
Usability Improvements Improvements
Integration of System Enhancements Integration
Proactive Support for Updates & Fixes Testing
Monthly Newsletters Development
Routine Follow-up Check-ins with Client Success Usage License CivicPlus Service Level Agreement
• CivicPlus will use commercially reasonable efforts to make the CivicRec available with a Monthly Uptime Percentage (defined below) of at least 99.9%, in each case during any month (the "Service Commitment"). "Monthly Uptime Percentage" is calculated by subtracting from 100% the percentage of minutes during themonth in which the CivicRec system was "Unavailable." Monthly Uptime Percentage measurements exclude downtime resulting directly or indirectly from any Exclusion (defined below).
V. SLAI0.01.20-0001 PAGE 452 of 528
C ;a CivicRec Support and Service Level Agreement
• "Unavailable" and "Unavailability" mean:
o The HTML of the page of the site is not delivered in 10 seconds or less 3 times in a row when tested from inside ournetwork and returns a status of 200
SLA Exclusions
The Service Commitment does not apply to any unavailability, suspension or termination of CivicRec, or any other CivicRec performance issues: (i) that result from a suspension; (ii) caused by factors outside of our reasonable control, including any force majeure event or Internet access or related problems beyond the demarcation point of CivicPlus; (iii) that result from any actions or inactions of you or any third party; (iv) that result from your equipment, software or other technology and/or third party equipment, software or other technology (other than third party equipment within our direct control); (v) that result from any maintenance as provided for pursuant to the Client Agreement; or (vi) arising from our suspension and termination of your right to use the CivicRec in accordance with the Client Agreement (collectively, the "SLA Exclusions").
9. Technical Support. Consultant will provide to City telephone and email support ("Technical Support") twenty-four (24) hours per day, seven (7) days per week, three-hundred-sixty-five (365) days per year, excluding holidays. Technical Support will include any research and resolution activity necessary to be performed by Consultant.
a) Request for Technical Support. Authorized City representatives will make Technical Support requests by calling or emailing Consultant's Technical Support staff. The Technical Support staff shall triage the request the request (as defined herein) according to their level of severity
10. Technical Support Problem Severity Levels. Consultant will make reasonable efforts to resolve issues in the timeframes provided below. Because of the wide variety of potential issues/requests that may arise, Consultant cannot guarantee a time of resolution. a) Severe.
1) Description. This Problem Severity Level is associated with: (a) user unable to process any transactions (customer-wide or system-wide); (b) users unable to process any facility reservations (customer-wide or system-wide); (c) server down - unable to connect to secure.rec1 .com; (d) login failure - users are not able to log in to the system; and (e) any major ticket that has more than 10 incidents.
2) Goal to fix: Within 24 hours.
b) Major
1) Description. This Problem Severity Level is associated with significant: (a) any average ticket that has more than 15 incidents; (b) wide-spread performance issues - entire system running slow (nobody can load a page faster than 10 seconds; (c) receipts will not generate system-wide; (d) emails will not send system wide; (e) cannot edit data (widespread and no workaround) including user profile/data, class/program, facility, addons/discounts/ POS items; and (f) widespread GIS malfunctioning affecting functionality. 2) Goal to fix: Within 2 weeks. V. SLAI0.01.20-0001
PAGE 453 of 528
C ;a CivicRec Support and Service Level Agreement
c) Average.
1) Description. This Problem Severity Level is associated with: (a) isolated data issues including financial report discrepancies, roster/other report discrepancies, balance due on individual accounts, isolated league/team/roster issues; (b) cannot edit data (widespread/minor features) including policies, templates, other auxiliary data; (c) Public page issues (goes to Implementation team); (d) Inaccurate or inconsistent (between screens) display of data for auxiliary pages/views (widespread) Including anything not a catalog, registration, editing of sessions, facilities or POS items; (e) inaccurate or inconsistent (between screens) display of data for main modules (isolated to a single customer); (f) feature not working as expected/desired but has an available/reasonable workaround (widespread);
(g) file uploads not working for one specific feature (widespread); (h) permission issues; (i) file uploads not working (widespread - no files can be uploaded at all); (j) unable to process CC refund for CivicRec merchant; and (k) Inaccurate or inconsistent (between screens) display of data for main modules (widespread).
2) Goal to fix: Within 8 weeks
d) Minor
1) Description. This Problem Severity Level is associated with: (a) feature not working as expected/desired but has an available/reasonable workaround (isolated) Goal to Fix: within 10 weeks.
(e) General Questions and Enhancement Requests
1) Description. These include features not working as an individual customer wants (but used fine by most/all other customers) or questions as to how something works.
2) These should be sent to the Product Owner directly rather than submitted as a bug or defect.
11. Indemnification for Cyber Theft. To the maximum extent permitted by law, Consultant shall indemnify, defend (including reasonable attorneys' fees and costs) and hold the City, its elected officials, officers, employees, and agents free and harmless, with respect to any and all claims and liabilities to the extent arising out of, related to, or incurred in connection with any unauthorized access to or theft of City Data, including any and all related bank charges in the case of identity theft, provided, however, that Consultant's liability for "cyber theft" shall be limited to Consultant's cyber liability insurance policy limits set forth in this Agreement. Notwithstanding the foregoing, CivicPlus shall not indemnify City for any such claims or liabilities arising out of or related to City's actions or negligence.
12. Warranty. Consultant warrants that the RMS and all related Online Services will be free from all Significant Defects (as defined below) during the term of this Agreement (the "Warranty Period"). "Significant Defect" means a defect in, or any condition of, any RMS component and/or any online software service that impedes or otherwise prevents full and complete use any of the primary functions of any of the RMS, including City's website, or any of the RMS online software services.
13. Consultant also warrants that for the Warranty Period, the RMS and all related functions, will v. SLAlo.oucP-&i~prm as set forth in all applicable documentation, as represented in writing PAGE 454 of 528 by Consultant, C ;t CivicRec Support and Service Level Agreement
and/or as otherwise agreed upon by Consultant and the City. This warranty does not include products not manufactured or produced by Consultant. Consultant will effect repairs and correction of all Significant Defects during the Warranty Period; provided, however, if Consultant cannot substantially correct a Significant Defect in a commercially reasonable manner, City may terminate this Agreement and Consultant shall refund to City an amount calculated by multiplying the total amount of the then current annual fee for hosting and related services paid by City by the percentage resulting from dividing the number of days remaining in the then-current term of this Agreement, by 365. Except as expressly provided herein, Consultant disclaims all warranties, expressed or implied, including but not limited to, implied warranties of merchantability and fitness for a particular purpose. Nothing in this Section shall affect Consultant's obligation to provide Technical Support as described above.
V. SLAI 0,01.20-0001 PAGE 455 of 528
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director
DATE: April 10, 2024
SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR THE STORM DRAIN TRASH CAPTURE FILTER PROGRAM PROJECT NO.
46-8026 PERFORMED BY G2 CONSTRUCTION, INC.
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community
Well-Maintained Infrastructure
BACKGROUND
On January 26, 2024, the City Council awarded a Maintenance Services Agreement to G2 Construction, Inc. for the purchase and installation of catch basin trash and debris capture devices, as part of the Trash Capture Filters Capital Improvement Program No. 46-8026. As the project is now complete, City Council approval is required in order to accept the work and authorize staff to file a Notice of Completion with the Los Angeles County RegistrarRecorder/County Clerk.
DISCUSSION
The installation of catch basin trash and debris capture devices began on March 5, 2024, and was completed on March 15, 2024. The project included the installation of devices in thirty (30) different City-owned catch basins, to help capture litter and trash down to 5 mm in size, to prevent this debris from entering the storm drain system and eventually reaching waters such as rivers, creeks, and the Pacific Ocean. The installation of these devices assists the City in complying with State Water Resources Control Board (SWCRB) Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 456 of 528
requirements for stormwater quality and implementation requirements to control trash. The project was completed to the satisfaction of the City Engineer, all punch list items were resolved, and the one-year warranty period covering the work has commenced.
FISCAL IMPACT & PROCUREMENT REVIEW
The final construction cost was $100,000. Therefore, the project was completed within its budgeted amount. This project will be paid for exclusively with Measure W Safe Clean Water Program Funds (Account # 246-46-4600- 8026), with no impact to the City’s General Fund.
Procurement review is not applicable.
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends that the City Council accept the FY 23-24 Storm Drain Trash Capture Filter Program Project No. 46-8026 as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to accept the FY 23-24 Storm Drain Trash Capture Filter Program Project No. 46-8026, performed by G2 Construction, Inc. as complete and authorize the City Clerk to file the Notice of Completion.”
ATTACHMENTS
1. Notice of Completion Form
PAGE 457 of 528
S7130-0001\2310843v1.doc
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
CITY CLERK
CITY OF SAN MARINO
2200 Huntington Drive
San Marino, CA 91108
Free recording requested per Gov’t Code 27383 Space above this line for Recorder’s use
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the owner is: CITY OF SAN MARINO
3. The full address of the owner is: 2200 HUNTINGTON DRIVE, SAN MARINO, CA 91108
4. The nature of the interest or estate of the owner is: In fee title
5. The full names and full addresses of all persons, if any, who hold this with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
6. The full names and full addresses of the predecessors in interest of the undersigned. IF the property was transferred subsequent to the commencement of the work or improvements herein referred to:
NAMES ADDRESSES
7. A work of improvement on the property hereinafter described was completed on March 15, 2024.
The work was; Catch Basin Trash Capture Filter program; install trash capture filter devices in various Cityowned catch basins throughout the City. Project No. 46-8026
8. The name of the contractor, if any, for such work of improvement was G2 Construction, Inc. January 26, 2024
(IF NO CONTRACTOR FOR WORK OF IMPROVEMENT AS A WHOLE, INSERT 'NONE") (DATE OF CONTRACT)
9. The property on which the work of improvement was completed is in San Marino, County of Los Angeles, State of California, and is described as follows: City-owned catch basins at various locations throughout City, all work occurred within the public right-of-way.
10. The street address of the property is: Various locations throughout San Marino (IF NO STREET ADDRESS HAS BEEN OFFICIALLY ASSIGNED, INSERT "NONE”) Dated: 04/10/2024
_________________________________________________, Public Works Director
(SIGNATURE OF OWNER OR CORPORATE OFFICER OF OWNER NAMED IN PARAGRAPH 2 OR HIS AGENT)
VERIFICATION
I, the undersigned, say: I am the Director of Parks and Public Works/City Engineer of San Marino, the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.
Executed on: April 10, 2024 , at San Marino, CA
(CITY) (STATE)
(PERSONAL SIGNATURE OF THE INDIVIDUAL WHO IS SWEARING THAT THE CONTENTS OF THE NOTICE OF COMPLETION ARE TRUE.) PAGE 458 of 528
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Annie Han, City Treasurer
DATE: April 10, 2024
SUBJECT: CASH AND INVESTMENT REPORT FOR THE MONTH OF
FEBRUARY 2024
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
BACKGROUND
The City of San Marino’s Investment Policy adopted by the City Council on May 10, 2023, Section 16.0, Reporting, stipulates that the Treasurer shall review and render monthly reports to the City Council of all cash and investments held by the City.
The report shall include the following information for all cash accounts and bank deposits:
● Balance at the end of the month
● Interest rate (for all interest-bearing active deposits) The report shall include the following information for all investments:
● A listing of individual securities held at the end of the month, by security type;
● Issuer, date of maturity, date of purchase, par and the dollar amount invested;
● Coupon, discount or earnings rate; and
● Current market value as of the date of the report and the source of this same valuation; and
● The weighted average maturity and weighted average yield of all Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 459 of 528
investments combined.
The above information may be submitted in the form of copies of statements received by the custodial institution. For investments with LAIF, the most recent statement or statements received from the State Treasurer may be included in the monthly report in lieu of the information noted above.
The report shall include a listing of all investment transactions for the month (Government Code Section 53607). The report must also include a statement of compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance, as well as a statement denoting the ability of the local agency to meet its expenditure requirements for the next six months, or an explanation as to why sufficient money shall, or may, not be available (Government Code Section 53646).
Reports shall be rendered to the City Council and City Manager within 30 days following the end of the month of the period covered by the report.
DISCUSSION
PORTFOLIO SUMMARY
The City maintains petty cash on City facilities, cash in bank, cash in a transactional investment account, deposits with the Local Agency Investment Fund (LAIF), two Section 115 Trusts, investments in negotiable Certificates of Deposit, investments in Municipal Securities, and investments in U.S.
Government Agency Securities. All items are detailed in the attachment to this report.
A summary of portfolio content is found below. The attachment to this report offers specific detail on each category of investment.
PAGE 460 of 528
PORTFOLIO PERFORMANCE
As of 2/29/2024, the annual percentage yield earned on the bank IMMA is
4.61%. The effective yield for LAIF deposits is 4.122%. The average yield on CDs is 2.81%. The average yield on US Government Agency Securities is
2.341%. The effective yield on Municipal Securities is 4.218% Total combined portfolio yield for February 2024 is 3.66%.
Allocation
Petty Cash on City Premises $ 1,822 0%
Cash in Bank-checking accounts 6,242,809 16%
Cash in Bank-IMMA 9,344,547 24%
CERBT Section 115 Trust 800,000 2%
CEPPT Section 115 Trust 1,000,000 3%
Deposits with LAIF 5,781,417 15%
Certificates of Deposit 9,282,000 24%
Treasury Obligations - 0%
US Government Agency Securities 5,498,250 14%
Municipal Securities 979,500 3%
Cash and Investments $ 38,930,344 100%
Cash and Investments Portfolio Summary
City of San Marino
PAGE 461 of 528
Local Agency Investment Fund (LAIF)
Average Monthly Effective Yields
2022 2023 2024
Jan 0.234 2.425 4.012
Feb 0.278 2.624 4.122
Mar 0.365 2.831
Apr 0.523 2.870
May 0.684 2.993
Jun 0.861 3.167
Jul 1.09 3.305
Aug 1.276 3.434
Sep 1.513 3.534
Oct 1.772 3.670
Nov 2.007 3.843
Dec 2.173 3.929
PAGE 462 of 528
FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact and procurement review is not applicable.
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of February 2024.”
ATTACHMENTS
1. Treasurer’s Report as of February 29, 2024
2022 2023 2024
Jan $38,874,033 $42,597,554 $39,122,223
Feb $39,427,777 $43,137,917 $38,930,344
Mar $37,844,008 $40,882,226
Apr $42,640,301 $44,354,391
May $44,028,030 $46,423,758
Jun $43,343,341 $43,117,061
Jul $40,325,190 $37,719,068
Aug $39,295,510 $35,726,641
Sep $37,543,079 $33,058,478
Oct $37,097,652 $31,757,354
Nov $35,389,890 $30,557,552
Dec $41,311,610 $37,017,250
Total Cash and Investments
PAGE 463 of 528
PAGE 464 of 528
Maturity Par Bank Market %
Deposit/Investment Type Bank/Issuer Date Value Balance Value portfolio Rate Cash on Premises
Petty Cash & Cash Drawer City Hall 697.50 697.50 697.50 Petty Cash Fire Department 300.00 300.00 300.00
Petty Cash & Cash Drawer Recreation Department 100.00 100.00 100.00 Petty Cash & Cash Drawer Library 324.20 324.20 324.20
Petty Cash & Cash Drawer Public Works - - -
Petty Cash Police Department 400.00 400.00 400.00
1,821.70 1,821.70 1,821.70 0.00%
Cash in Bank-checking accounts
Investment Transaction Interest Account US Bank-153xxxx77181 2,888,115.69 2,888,115.69 2,888,115.69 General Operating East West Bank-00-811xx753 3,354,693.34 3,354,693.34 3,354,693.34 Payroll (ZBA) East West Bank-00-811xx761 - - -
Worker's Compensation (ZBA) East West Bank-00-811xx779 - - - Sub total 6,242,809.03 6,242,809.03 6,242,809.03 16.03% Cash in Bank-money market account
Money Market East West Bank-00-811xx787 9,344,546.94 9,344,546.94 9,344,546.94 23.99% 4.610% 15,587,355.97 15,587,355.97 15,587,355.97 40.02%
Maturity Par Book Market %
Deposit/Investment Type Bank/Issuer Date Value Value Value portfolio Rate Investments
Pooled Funds California Employers' Retiree Benefit Trust (CERBT) 800,000.00 800,000.00 798,069.70 2.05% Pooled Funds California Employers' Pension Prefunding Trust (CEPPT) 1,000,000.00 1,000,000.00 1,043,984.57 2.57% Pooled Funds State of California Local Agency Investment Fund (LAIF) 5,781,416.71 5,781,416.71 5,744,086.86 14.84% 4.122% US Bank Safekeeping Pacific Premier Bank Irvine CA CUSIP #69478QGP9 (FDIC #32172) 03/08/24 245,000 245,000 244,884.70 3.35% US Bank Safekeeping Third Fed Savings & Loan of Cleveland CUSIP #88413QDC9 (FDIC #30021) 03/15/24 249,000 249,000 248,467.90 0.40% US Bank Safekeeping Nicolet Natl Bk Green Bay WI CUSIP #654062KZ0 (FDIC #57038) 03/28/24 249,000 249,000 248,746.02 4.00% US Bank Safekeeping JPMorgan Chase Bank NA CUSIP #48128WPF6 (FDIC #628) 04/08/24 246,000 246,000 245,144.14 2.25% US Bank Safekeeping Discover Bank CUSIP #254673B62 (FDIC #5649) 04/29/24 246,000 246,000 244,863.36 2.50% US Bank Safekeeping Bank of America CUSIP #06051VT89 (FDIC #3510) 05/23/24 240,000 240,000 239,811.78 5.15% US Bank Safekeeping Sallie Mae Bank Utah CUSIP #795451BJ1 (FDIC #58177) 06/17/24 246,000 246,000 244,215.29 2.85% US Bank Safekeeping Texas Exchange Bank SSB CUSIP #88241TLY4 (FDIC #20099) 07/05/24 249,000 249,000 244,964.33 0.55% US Bank Safekeeping WebBank CUSIP #947547PN9 (FDIC #34404) 07/18/24 246,000 246,000 243,903.73 3.05% US Bank Safekeeping New York Community Bank CUSIP #649447VN6 (FDIC #16022) 09/10/24 249,000 249,000 243,250.08 0.70% US Bank Safekeeping Tristate Capital Bank CUSIP #89677DHQ2 (FDIC #58457) 10/07/24 244,000 244,000 242,711.32 4.30% US Bank Safekeeping Industrial & Com Bk China USA CUSIP #45581ECT6 (FDIC #24387) 10/18/24 249,000 249,000 242,014.22 0.60% US Bank Safekeeping Institution for Savings in New Finl Newburyport MA CUSIP #45780PBB0 (FDIC #90250) 10/28/24 249,000 249,000 241,839.02 0.70% US Bank Safekeeping City National Bank CUSIP #178180GR0 (FDIC #17281) 11/25/24 244,000 244,000 243,673.00 4.85% US Bank Safekeeping CIBC Bank US CUSIP #12547CAK4 (FDIC #33306 02/24/25 245,000 245,000 243,988.26 4.60% US Bank Safekeeping Pinnacle Bank Elberton GA CUSIP #72346RBM3 (FDIC #14065) 02/25/25 243,000 243,000 243,504.97 5.20% US Bank Safekeeping Finwise Bank CUSIP #31810PAY5 (FDIC #35323) 03/14/25 156,000 156,000 148,974.47 0.50% US Bank Safekeeping American Express Natl Bank CUSIP #02589AC34 (FDIC #27471) 04/07/25 246,000 246,000 239,638.85 2.55% US Bank Safekeeping BMW Bank of North America CUSIP #05580AL85 (FDIC #35141) 04/08/25 246,000 246,000 239,461.91 2.50% US Bank Safekeeping Triad Business Bank CUSIP #89580DAX0 (FDIC #59188) 04/14/25 248,000 248,000 248,411.59 5.10% US Bank Safekeeping HSBC Bank USA NA CUSIP #44329ME33 (FDIC #57890) 05/07/25 248,000 248,000 237,653.31 1.30% US Bank Safekeeping Commercial Bank Harrogate TN CUSIP #20143PES5 (FDIC #22354) 05/13/25 248,000 248,000 248,222.76 5.00% US Bank Safekeeping First Citizens Bank & Trust CUSIP #(319477AW5) (FDIC #11063) 06/16/25 248,000 248,000 248,324.90 5.30% US Bank Safekeeping Celtic Bank CUSIP #15118RZA8 (FDIC #57056) 07/15/25 249,000 249,000 243,464.04 3.20% US Bank Safekeeping Barclays Bank Delaware CUSIP #0674KRW9 (FDIC #57203) 07/28/25 243,000 243,000 243,721.76 5.10% US Bank Safekeeping Amerant Bank NA CUSIP #02357QBZ9 (FDIC #22953) 08/11/25 243,000 243,000 243,756.81 5.10% City of San Marino
As of February 29, 2024
Treasurer's Report
PAGE 465 of 528
Maturity Par Bank Market %
City of San Marino
As of February 29, 2024
Treasurer's Report
US Bank Safekeeping Northern Bank & Trust MA CUSIP #66476QEC8 (FDIC #18266) 08/18/25 243,000 243,000 243,620.99 5.05% US Bank Safekeeping Wells Fargo Bank NA CUSIP #949764EZ3 (FDIC #3511) 08/22/25 248,000 248,000 248,938.91 5.10% US Bank Safekeeping Capital One Nat'l Assn CUSIP #14042RQC8 (FDIC #4297) 11/17/25 248,000 248,000 232,333.03 0.90% US Bank Safekeeping BankUnited NA CUSIP #066519RX9 (FDIC #58979) 12/08/25 249,000 249,000 234,249.67 1.25% US Bank Safekeeping Goldman Sachs Bank USA CUSIP #38149MWH2 (FDIC #33124) 05/19/26 249,000 249,000 229,681.47 0.90% US Bank Safekeeping UBS Bank USA CUSIP #90348JM72 (FDIC #57565) 06/16/26 250,000 250,000 229,881.75 0.85% US Bank Safekeeping Toyota Financial SGS BK CUSIP #89235MLC3 (FDIC #57542) 07/15/26 248,000 248,000 228,229.30 0.95% US Bank Safekeeping Bank Hapoalim B. M. CUSIP #06251A2Y5 (FDIC #33686) 07/23/26 248,000 248,000 228,105.13 0.95% US Bank Safekeeping Synchrony Bank CUSIP #87164WA24 08/13/26 248,000 248,000 227,498.76 0.90% US Bank Safekeeping State Bank of India CUSIP #856285XL0 (FDIC #33682) 09/28/26 248,000 248,000 228,381.11 1.15% US Bank Safekeeping Citibank NA CUSIP #17312Q4A4 (FDIC #7213) 09/29/26 243,000 243,000 246,893.61 5.10% US Bank Safekeeping Morgan Stanley Bank NA CUSIP #61773TDG5 (FDIC #32992) 04/20/27 246,000 246,000 235,360.86 2.75% 9,282,000 9,282,000 9,060,787.11 23.83% 2.81%
Treasury Obligations
None None - 0.00 - 0.00% 0.00%
US Government Agency Securities
US Bank Safekeeping Federal Home Ln MTG Corp CUSIP #3134GY2K7 11/15/24 500,000 500,000 499,757.47 5.310% US Bank Safekeeping Federal Home Loan Bank CUSIP #3130AUW34 02/14/25 250,000 250,000 248,678.89 4.550% US Bank Safekeeping Federal Home Ln MTG Corp CUSIP #3134GXNB6 03/28/25 500,000 500,000 484,660.45 2.250% US Bank Safekeeping Federal Home Loan Bank CUSIP #3130AN4N7 07/14/25 1,000,000 1,000,000 945,886.74 0.720% US Bank Safekeeping Federal Farm Credit Bank CUSIP #3133ENCD0 10/27/25 1,000,000 1,000,000 940,398.74 1.040% US Bank Safekeeping Federal Farm Credit Bank CUSIP #3133EMH21 06/15/26 250,000 250,000 229,163.48 0.900% US Bank Safekeeping Federal Farm Credit Bank CUSIP #3133ENHC7 12/14/26 500,000 500,000 458,900.37 1.600% US Bank Safekeeping Federal Home Ln MTG Corp CUSIP #3134GYK68 02/23/27 500,000 498,500 499,233.96 5.250% US Bank Safekeeping FHLMC Step-Up CUSIP #3134GYC67 123027 12/30/27 500,000 500,000 499,868.16 5.100% US Bank Safekeeping Federal Farm Cr Bks CUSIP #3133EPTV7 08/22/28 500,000 499,750 500,383.28 5.710% 5,500,000 5,498,250 5,306,931.54 14.12% 2.341%
Municipal Securities
US Bank Safekeeping Univ CA REGTS MED CTR Pool Rev CUSIP #913366EN6 05/15/25 500,000 504,865 503,360.00 5.785% US Bank Safekeeping California ST GO Taxable CUSIP #13063DMA3 04/01/26 500,000 474,635 478,875.00 2.650% 1,000,000 979,500 982,235.00 2.57% 4.218%
15,782,000 15,759,750.00 15,349,953.65
Total Cash & Investments 38,952,594.38 38,930,344.38 38,525,272.45 Annie Han March 25, 2024
Annie Han, City Treasurer
I hereby certify that this report is in compliance with the City’s Investment Policy as adopted by the City Council on May 10, 2023, and the source of market valuation is obtained from various bank statements, the monthly CERBT, CEPPT & LAIF statements and the investment safekeeping account statement with US Bank. The City has the ability to meet its expenditure requirements for the next six months.
3.66%
PAGE 466 of 528
Date Type of Transaction Amount Notes
No Transactions This Month
Date Type of Transaction Amount Notes
2/9/2024 Transfer to East West Bank Operating Account (250,000.00) To Cover Operating Expenses for Month of February 2024 Date Type of Transaction Amount Notes
2/5/2024 MutualOne Bank CD Matured 246,000.00 3.20% Interest 2/6/2024 FHLB Matured 500,000.00 4.75% Interest
2/7/2024 Bank of India CD Matured 245,000.00 5.05% Interest 2/13/2024 FHLB Called 500,000.00 5.65% Interest
Date Type of Transaction Amount Notes
No Transactions This Month
Date Type of Transaction Amount Notes
No Transactions This Month
LAIF
East West Bank Money Market Account
US Bank
CalPERS CERBT Trust
CalPERS CEPPT Trust
PAGE 467 of 528
February 4.122
January 4.012
December 3.929
November 3.843
October 3.670
September 3.534
LAIF Apportionment Rate(2): 4.00
LAIF Earnings Ratio(2): 0.00010932476863589
LAIF Administrative Cost(1)*: 0.29
PMIA Average Life(1): 230
LAIF Fair Value Factor(1): 0.993543131
PMIA Daily(1): 3.96
PMIA Quarter to Date(1): 3.81
Treasuries
54.92%
Agencies
25.05%
Certificates of
Deposit/Bank Notes
10.04%
Time
Deposits
3.02%
Commercial
Paper
6.38%
Corporate
Bonds
0.39%
Loans
0.20%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a). *The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The law provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13-week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subsequent fiscal year.
Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 3/13/24
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 12/31/23
Chart does not include $2,059,000.00 in mortgages, which equates to 0.001%. Percentages may not total 100% due to rounding.
Pooled Money Investment Account
Monthly Portfolio Composition (1)
2/29/24
$164.3 billion
PAGE 468 of 528
3/21/24, 12:49 PM PMIA Average Monthly Effective Yields https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 1/2 Home ->> PMIA ->> PMIA Average Monthly Effective Yields PMIA Average Monthly Effective Yields
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1977 5.770 5.660 5.660 5.650 5.760 5.850 5.930 6.050 6.090 6.090 6.610 6.730 1978 6.920 7.050 7.140 7.270 7.386 7.569 7.652 7.821 7.871 8.110 8.286 8.769 1979 8.777 8.904 8.820 9.082 9.046 9.224 9.202 9.528 9.259 9.814 10.223 10.218 1980 10.980 11.251 11.490 11.480 12.017 11.798 10.206 9.870 9.945 10.056 10.426 10.961 1981 10.987 11.686 11.130 11.475 12.179 11.442 12.346 12.844 12.059 12.397 11.887 11.484 1982 11.683 12.044 11.835 11.773 12.270 11.994 12.235 11.909 11.151 11.111 10.704 10.401 1983 10.251 9.887 9.688 9.868 9.527 9.600 9.879 10.076 10.202 10.182 10.164 10.227 1984 10.312 10.280 10.382 10.594 10.843 11.119 11.355 11.557 11.597 11.681 11.474 11.024 1985 10.579 10.289 10.118 10.025 10.180 9.743 9.656 9.417 9.572 9.482 9.488 9.371 1986 9.252 9.090 8.958 8.621 8.369 8.225 8.141 7.844 7.512 7.586 7.432 7.439 1987 7.365 7.157 7.205 7.044 7.294 7.289 7.464 7.562 7.712 7.825 8.121 8.071 1988 8.078 8.050 7.945 7.940 7.815 7.929 8.089 8.245 8.341 8.397 8.467 8.563 1989 8.698 8.770 8.870 8.992 9.227 9.204 9.056 8.833 8.801 8.771 8.685 8.645 1990 8.571 8.538 8.506 8.497 8.531 8.538 8.517 8.382 8.333 8.321 8.269 8.279 1991 8.164 8.002 7.775 7.666 7.374 7.169 7.098 7.072 6.859 6.719 6.591 6.318 1992 6.122 5.863 5.680 5.692 5.379 5.323 5.235 4.958 4.760 4.730 4.659 4.647 1993 4.678 4.649 4.624 4.605 4.427 4.554 4.438 4.472 4.430 4.380 4.365 4.384 1994 4.359 4.176 4.248 4.333 4.434 4.623 4.823 4.989 5.106 5.243 5.380 5.528 1995 5.612 5.779 5.934 5.960 6.008 5.997 5.972 5.910 5.832 5.784 5.805 5.748 1996 5.698 5.643 5.557 5.538 5.502 5.548 5.587 5.566 5.601 5.601 5.599 5.574 1997 5.583 5.575 5.580 5.612 5.634 5.667 5.679 5.690 5.707 5.705 5.715 5.744 1998 5.742 5.720 5.680 5.672 5.673 5.671 5.652 5.652 5.639 5.557 5.492 5.374 1999 5.265 5.210 5.136 5.119 5.086 5.095 5.178 5.225 5.274 5.391 5.484 5.639 2000 5.760 5.824 5.851 6.014 6.190 6.349 6.443 6.505 6.502 6.517 6.538 6.535 2001 6.372 6.169 5.976 5.760 5.328 4.958 4.635 4.502 4.288 3.785 3.526 3.261 2002 3.068 2.967 2.861 2.845 2.740 2.687 2.714 2.594 2.604 2.487 2.301 2.201 2003 2.103 1.945 1.904 1.858 1.769 1.697 1.653 1.632 1.635 1.596 1.572 1.545 2004 1.528 1.440 1.474 1.445 1.426 1.469 1.604 1.672 1.771 1.890 2.003 2.134 2005 2.264 2.368 2.542 2.724 2.856 2.967 3.083 3.179 3.324 3.458 3.636 3.808 2006 3.955 4.043 4.142 4.305 4.563 4.700 4.849 4.946 5.023 5.098 5.125 5.129 2007 5.156 5.181 5.214 5.222 5.248 5.250 5.255 5.253 5.231 5.137 4.962 4.801 2008 4.620 4.161 3.777 3.400 3.072 2.894 2.787 2.779 2.774 2.709 2.568 2.353 2009 2.046 1.869 1.822 1.607 1.530 1.377 1.035 0.925 0.750 0.646 0.611 0.569 2010 0.558 0.577 0.547 0.588 0.560 0.528 0.531 0.513 0.500 0.480 0.454 0.462 2011 0.538 0.512 0.500 0.588 0.413 0.448 0.381 0.408 0.378 0.385 0.401 0.382 2012 0.385 0.389 0.383 0.367 0.363 0.358 0.363 0.377 0.348 0.340 0.324 0.326 2013 0.300 0.286 0.285 0.264 0.245 0.244 0.267 0.271 0.257 0.266 0.263 0.264 2014 0.244 0.236 0.236 0.233 0.228 0.228 0.244 0.260 0.246 0.261 0.261 0.267 2015 0.262 0.266 0.278 0.283 0.290 0.299 0.320 0.330 0.337 0.357 0.374 0.400 2016 0.446 0.467 0.506 0.525 0.552 0.576 0.588 0.614 0.634 0.654 0.678 0.719 2017 0.751 0.777 0.821 0.884 0.925 0.978 1.051 1.084 1.111 1.143 1.172 1.239 2018 1.350 1.412 1.524 1.661 1.755 1.854 1.944 1.998 2.063 2.144 2.208 2.291 2019 2.355 2.392 2.436 2.445 2.449 2.428 2.379 2.341 2.280 2.190 2.103 2.043 2020 1.967 1.912 1.787 1.648 1.363 1.217 0.920 0.784 0.685 0.620 0.576 0.540 Home | Open Government | Careers | Contact | Calendar
Home PMIA Home Contacts Time Deposits LAIF
Search
PAGE 469 of 528
3/21/24, 12:49 PM PMIA Average Monthly Effective Yields https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 2/2 Home | Comments | Disclosure Notice | Privacy Notice | Accessibility Statement | Unclaimed Property | Site Map | Download Adobe Reader © 2024 California State Treasurer's Office
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 0.458 0.407 0.357 0.339 0.315 0.262 0.221 0.221 0.206 0.203 0.203 0.212 2022 0.234 0.278 0.365 0.523 0.684 0.861 1.090 1.276 1.513 1.772 2.007 2.173 2023 2.425 2.624 2.831 2.870 2.993 3.167 3.305* 3.434 3.534 3.670 3.843 3.929 2024 4.012 4.122
* Revised
PAGE 470 of 528
Institution:
Weekly as of Date:
Signature Date
Name and Title
Weekly Call Report Certification
Local Agency Security Program
Two authorized officers are required to executed the Weekly Call Report pursuant to CCR§16005.1.1(a).
The authorized signers of East West Bank each declares, for himself or herself alone and not for the other: I hereby verify that I have personal knowledge of the matters set forth in the Weekly Call Report (as of 02/28/2024) submitted pursuant to GC§ 53663(b) and CCR§16005.4.2 to the best of my knowledge and belief, the information contained therein is true and correct.
Name and Title
Lily Li, VP - Assistant Treasury Operation Manager
East West Bank
2/28/2024
Signature Date
Angela Foo, FVP - Treasury Manager
02/29/2024 02/29/2024
PAGE 471 of 528
$ 710,000,000.00
Excess/Deficiency in Pledged Collateral: $ 39,190,872.23 Preparer Name:
Preparer Title:
Preparer Phone #:
Preparer Email Address:
Bing Fu
Senior Treasury Analyst
Market Value of Pledged Securities as of
Weekly Report Date: $ -
$ -
$ -
$ -
$ 710,000,000.00
$ 39,190,872.23
Agent of Depository:
FVP - Treasury Manager
VP - Assistant Treasury Operation Manager
Authorizer #1 Name:
Authorizer #2 Name:
Authorizer #1 Title:
Authorizer #2 Title:
Angela Foo
Lily Li
415-315-2796
[email protected]
Description of Other Deposits:
Federal Home Loan Bank of San
Francisco
Minimum Collateral Required:
$ -
$ -
$ -
$ 638,865,835.97
$ 670,809,127.77
$ - $ 638,865,835.97
$ -
$ -
$ -
Less: Other (Specify on Line 17):
Total Secured Deposits:
$ 670,809,127.77
$ -
$ -
$ 468,374,323.47
$ 1,553,761,667.82
$ 446,521,508.38
$ -
$ -
$ 468,374,323.47
$ 1,553,761,667.82
$ 446,521,508.38
Less: CDAR Deposits:
$ -
$ -
$ -
$ -
$ -
Total Deposits & Accrued Interest:
Less: Deposits Subject to Waivers:
Less: Interest:
Less: Uncollected Funds:
$ -
$ -
$ -
$ -
$ -
$ -
Total
Mailing Address:
Weekly Report As of Date:
135 N Los Robles Ave, 8th Floor , Pasadena, CA 91101
2/28/2024 Submission Date: 2/29/2024
Pool #1 (x110%) Pool #2 (x150%) Pool #3 (x105%)
Weekly Call Report
Local Agency Security Program
California Department of Financial Protection and Innovation Institution Name: East West Bank CID #: 194
PAGE 472 of 528
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Terry Shea, Interim Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: April 10, 2024
SUBJECT: RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT
FOR MARCH 2024
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
BACKGROUND
The City publishes a report on total disbursements each month pursuant to Government Code Sections 37202 and 37208.
DISCUSSION
There are three source points for disbursement: (1) items disbursed from the City’s General Checking account, including electronic funds transfers (EFTs); (2) items disbursed from the City’s Workers’ Compensation Account (collaboratively managed by City staff and the workers’ compensation thirdparty administrator); and (3) items disbursed through the payroll process, inclusive of direct deposit transfers to employees, hardcopy checks issued to employees, and electronic transfers to State and Federal taxing authorities.
FISCAL IMPACT & PROCUREMENT REVIEW
Procurement review is not applicable.
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 473 of 528
MARCH 2024 DISBURSEMENTS SUMMARY
EXPENDITURES BY MONTH – PAST SIX MONTHS VERSUS PRIOR YEAR Description Am ount
General Account Checks $ 619,241
General Account Electronic Fund Transfers 757,414
Worker's Compensation Checks 76,843
Salaries and Taxes Paid 1,528,400
$ 2,981,898
Operating Expenditures $ 2,872,783 96%
CIP Expenditures 109,115 4%
$ 2,981,898
S chedule of Disbursem ents - Ma rch 2024
PAGE 474 of 528
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends the Council receive and file the Monthly Disbursements Report for the month of March 2024. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of March 2024.”
ATTACHMENTS
1. March 2024 Transactions by Account Summary
PAGE 475 of 528
User:
Printed: 03/27/2024 - 10:21AM
MSiegfried
Transactions by Account
Batch: 00000.00.0000
Accounts Payable
Account Number Vendor Description GL Date Check No Amount PO No 101 00 1000 4435 Petty Cash Angie Padilla Petty Cash Egg Hunt 03/22/2024 19112 900 00 Vendor Subtotal: 900.00
101 00 1060 0000 Advance Auto Parts Wiper Blades 03/08/2024 19010 302 35 101-00-1060-0000 Advance Auto Parts Brake Pads 03/08/2024 19010 351.07 Vendor Subtotal: 653.42
101-00-1060-0000 Ford of Montebello TPMS Sensor 03/08/2024 19033 73.76 101-00-1060-0000 Ford of Montebello Backup Camera 03/08/2024 19033 369.38 101-00-1060-0000 Ford of Montebello Seat Side 03/22/2024 19094 184.56 101-00-1060-0000 Ford of Montebello Oil Filters 03/22/2024 19094 554.38 101-00-1060-0000 Ford of Montebello Buckle Seat 03/22/2024 19094 114.02 101-00-1060-0000 Ford of Montebello Camera Wire 03/22/2024 19094 130.25 Vendor Subtotal: 1,426.35
101-00-1060-0000 Garvey Equipment Company Cable 03/08/2024 0 38.83 Vendor Subtotal: 38.83
101-00-1060-0000 Hose-Man Inc Hydraulic Assembly 03/22/2024 19101 54.34 Vendor Subtotal: 54.34
101-00-1060-0000 O'Reilly Auto Parts Hydro Oil 03/08/2024 0 165.35 101-00-1060-0000 O'Reilly Auto Parts Tire Extensions 03/08/2024 0 38.30 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 1 PAGE 476 of 528
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 203.65
101-00-1060-0000 Thorson Motor Center Sensor 03/08/2024 19058 50.35 Vendor Subtotal: 50.35
101-00-1060-4340 Southern Counties Fuels Fuel Inventory 03/22/2024 0 22,599.10 Vendor Subtotal: 22,599.10
101-00-3040-0000 California American Water Franchise Fees Jan-Feb 2024 03/08/2024 19023 45.05 101-00-3040-0000 California American Water Franchise Fees Feb-March 2024 03/22/2024 19083 34.64 Vendor Subtotal: 79.69
101-01-4376-0000 Office Depot Office Supplies & Paper 03/08/2024 19047 88.59 Vendor Subtotal: 88.59
101-01-4376-0000 U.S. Bank Amazon-CC Meeting Display Back Up 03/19/2024 19063 105.01 101-01-4376-0000 U.S. Bank Amazon-Meeting Minutes & Ordinanc 03/19/2024 19063 35.56 Vendor Subtotal: 140.57
101-01-4480-2872 U.S. Bank Starbucks-Coffee City Council Meetin 03/19/2024 19063 40.00 Vendor Subtotal: 40.00
101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Jan 2024 03/08/2024 0 928.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Jan 2024 03/22/2024 0 812.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Jan 2024 03/22/2024 0 522.00 101 06 4106 2755 Burke, Williams & Sorensen LLP Legal Service Jan 2024 03/22/2024 0 145 00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Jan 2024 03/22/2024 0 145.51 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Jan 2024 03/22/2024 0 319.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Jan 2024 03/22/2024 0 87.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Jan 2024 03/22/2024 0 4,408.50 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Jan 2024 03/22/2024 0 5,012.70 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service Jan 2024 03/22/2024 0 4,437.00 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 2 PAGE 477 of 528
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 16,816.71
101-06-4106-2756 Burke, Williams & Sorensen LLP Legal Service Jan 2024 03/22/2024 0 29.00 101-06-4106-2756 Burke, Williams & Sorensen LLP Legal Service Jan 2024 03/22/2024 0 1,105.15 101-06-4106-2756 Burke, Williams & Sorensen LLP Legal Service Jan 2024 03/22/2024 0 483.70 101-06-4106-2756 Burke, Williams & Sorensen LLP Legal Service Jan 2024 03/22/2024 0 44,913.65 Vendor Subtotal: 46,531.50
101-06-4106-2756 Law Offices of Hwang and Weiss, P. Muhlrad Settlement-2:21-cv-05491-JA 03/01/2024 19004 180,010.00 Vendor Subtotal: 180,010.00
101-06-4106-2756 U.S. Bank United Parking-Litigation Trial Parkin 03/19/2024 19063 10.00 101-06-4106-2756 U.S. Bank PCI-Litigation Trial Parking City Man 03/19/2024 19063 10.00 101-06-4106-2756 U.S. Bank PCI-Litigation Trial Parking City Man 03/19/2024 19063 10.00 Vendor Subtotal: 30.00
101-06-4106-2758 Burke, Williams & Sorensen LLP Legal Service Jan 2024 03/22/2024 0 3,271.50 Vendor Subtotal: 3,271.50
101-08-4016-0000 Ameritas Life Insurance Corp Adjustment Premium March 2024 03/22/2024 19072 26.76 Vendor Subtotal: 26.76
101-08-4016-0000 Delta Dental of California Adjustment Premium March 2024 03/08/2024 19026 148.56 Vendor Subtotal: 148.56
101-08-4016-0000 John Penido Medical Retirement March 2024 03/22/2024 0 755.00 Vendor Subtotal: 755.00
101-08-4016-0000 PERS (Medical) Medical Retirement April 2024 03/22/2024 0 14,925.00 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 3 PAGE 478 of 528
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 14,925.00
101-08-4150-0000 U.S. Bank Oracle-Host City Website Monthly Fee 03/19/2024 19063 1.50 Vendor Subtotal: 1.50
101-08-4150-0500 IntelesysOne Microsoft 365 License March 2024 03/08/2024 0 2,316.00 Vendor Subtotal: 2,316.00
101-08-4150-0750 AT&T Mobility Citywide Cell Service Feb 2024 (Non- 03/22/2024 19077 1,778.89 101-08-4150-0750 AT&T Mobility Citywide Cell Service Feb 2024 (Unifo 03/22/2024 19078 2,254.73 Vendor Subtotal: 4,033.62
101-08-4376-0000 AT&T Mobility Hotspot Service Feb 2024 (Uniform) 03/22/2024 19078 60.00 101-08-4376-0000 AT&T Mobility Hotspot Service Feb 2024 (Non-Unifo 03/22/2024 19077 50.00 Vendor Subtotal: 110.00
101-08-4500-9025 AT&T City Hall Compound Internet Service M 03/22/2024 19075 290.61 Vendor Subtotal: 290.61
101-09-4150-0000 Language Network, INC Chinese Translation-Resident Mailer 03/22/2024 0 1,555.44 101-09-4150-0000 Language Network, INC Chinese Translation-Town Hall Power 03/22/2024 0 724.58 Vendor Subtotal: 2,280.02
101-09-4150-0000 Language Scientific, Inc Phone Interpreting Account Set Up Fee 03/22/2024 19105 60.00 Vendor Subtotal: 60.00
101-09-4150-0000 Quench USA, Inc Drinking Water Service March 2024 C 03/08/2024 19050 45.77 Vendor Subtotal: 45.77
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 4 PAGE 479 of 528
Account Number Vendor Description GL Date Check No Amount PO No 101-09-4150-0000 U.S. Bank Sky Blueprint-Special Event Sign-Lac 03/19/2024 19063 423.36 Vendor Subtotal: 423.36
101-09-4376-0000 U.S. Bank Credit 03/19/2024 19063 -417.34 Vendor Subtotal: -417.34
101-09-4480-0000 U.S. Bank MMASC-Winter Forum N.Tibbet 03/19/2024 19063 100.00 101-09-4480-0000 U.S. Bank LAZ Parking-School Board Meeting P 03/19/2024 19063 1.50 101-09-4480-0000 U.S. Bank City Clerk Assc-Conference A.Walker 03/19/2024 19063 -400.00 101-09-4480-0000 U.S. Bank Urban Plates-School Board Meeting L 03/19/2024 19063 52.17 101 09 4480 0000 U S Bank City Clerk Assc Conference A Walker 03/19/2024 19063 595 00 101-09-4480-0000 U.S. Bank LADOT-Cal Cities Conference Parkin 03/19/2024 19063 20.00 101-09-4480-0000 U.S. Bank LADOT-Cal Cities Conference Parkin 03/19/2024 19063 20.00 101-09-4480-0000 U.S. Bank LADOT-Cal Cities Conference Parkin 03/19/2024 19063 11.00 Vendor Subtotal: 399.67
101-09-4480-0000 Alison Walker CCAC Conference-Per Diem Rate Lun 03/22/2024 0 18.00 101-09-4480-0000 Alison Walker CCAC Conference-Per Diem Rate Din 03/22/2024 0 68.00 101-09-4480-0000 Alison Walker CCAC Conference-Mileage 4/2/24-4/5 03/22/2024 0 183.58 101-09-4480-0000 Alison Walker CCAC Conference-Per Diem Rate Inci 03/22/2024 0 15.00 101-09-4480-0000 Alison Walker CCAC Conference-Per Diem Rate Bre 03/22/2024 0 17.00 Vendor Subtotal: 301.58
101-10-4106-3415 Burke, Williams & Sorensen LLP Legal Service Jan 2024 03/08/2024 0 10,143.00 Vendor Subtotal: 10,143.00
101-10-4150-0000 Health & Human Resource Center, In Employee Assistance Program April 20 03/08/2024 19012 229.22 Vendor Subtotal: 229.22
101-10-4150-0000 Nancy K. Bohl Inc Employee Support Service FD & PD M 03/22/2024 19081 1,382.00 Vendor Subtotal: 1,382.00
101-10-4150-0000 PERS (Medical) Admin Fee for Active April 2024 03/22/2024 0 504.24 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 5 PAGE 480 of 528
Account Number Vendor Description GL Date Check No Amount PO No 101-10-4150-0000 PERS (Medical) Admin Fee for Retired April 2024 03/22/2024 0 151.92 Vendor Subtotal: 656.16
101-10-4150-0000 USI Insurance Service National, Inc Group Benefit Service April 2024 03/22/2024 19132 1,250.00 Vendor Subtotal: 1,250.00
101-10-4376-0000 Office Depot Office Supplies 03/08/2024 19047 12.91 Vendor Subtotal: 12.91
101-10-4376-0000 U.S. Bank Staples-Office Supplies 03/19/2024 19063 26.44 101-10-4376-0000 U.S. Bank CAL Chamber-Employee Labor Law P 03/19/2024 19063 24.52 101-10-4376-0000 U.S. Bank Amazon-Office Supplies 03/19/2024 19063 37.16 Vendor Subtotal: 88.12
101-10-4396-0000 U.S. Bank SHRM-Membership L.Guerrero 03/19/2024 19063 244.00 Vendor Subtotal: 244.00
101-10-4436-0000 Bob Murray & Associates Finance Director Recruitment Progress 03/22/2024 19080 3,000.00 Vendor Subtotal: 3,000.00
101-10-4436-0000 Morris & McDaniel, Inc Police Applicant Exams 03/08/2024 0 1,200.00 Vendor Subtotal: 1,200.00
101-10-4436-0000 U.S. Bank Einstein Bros-Food for Detective Inter 03/19/2024 19063 12.49 101-10-4436-0000 U.S. Bank Starbucks-Coffee-Detective Interview 03/19/2024 19063 20.00 101-10-4436-0000 U.S. Bank Starbucks-Coffee for Mgmt. Analyst P 03/19/2024 19063 20.00 101-10-4436-0000 U.S. Bank New Moon Restaurant-PD Analyst Lun 03/19/2024 19063 63.70 101-10-4436-0000 U.S. Bank Fun Express-Employee Recognition L 03/19/2024 19063 259.20 101-10-4436-0000 U.S. Bank Smart & Final-Drinks for Detective In 03/19/2024 19063 31.32 101-10-4436-0000 U.S. Bank Cheesecake-Planner Interview Panel L 03/19/2024 19063 73.24 101-10-4436-0000 U.S. Bank Dollar Tree-Employee Luncheon Table 03/19/2024 19063 10.95 101-10-4436-0000 U.S. Bank Starbucks-Coffee Planner Interview Pa 03/19/2024 19063 20.00 101-10-4436-0000 U.S. Bank Chapresso-Drink Tickets for Calpers/K 03/19/2024 19063 197.10 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 6 PAGE 481 of 528
Account Number Vendor Description GL Date Check No Amount PO No 101-10-4436-0000 U.S. Bank Amazon-Office Supplies 03/19/2024 19063 8.75 Vendor Subtotal: 716.75
101-10-4468-0000 U.S. Bank B.C. Donuts-Donuts CJPIA PW Train 03/19/2024 19063 59.25 101-10-4468-0000 U.S. Bank Starbucks-Coffee CJPIA PW Training 03/19/2024 19063 20.00 Vendor Subtotal: 79.25
101-11-4010-0000 Ameritas Life Insurance Corp Adjustment Premium March 2024 03/22/2024 19072 -26.76 Vendor Subtotal: -26.76
101-11-4150-0000 Hinderliter deLlamas & Associa Contract Service Sales Tax Jan-March 03/22/2024 19100 300.00 101-11-4150-0000 Hinderliter deLlamas & Associa Audit Service Sales Tax Q3 2023 03/22/2024 19100 279.15 Vendor Subtotal: 579.15
101-11-4150-0000 Rogers, Anderson, Malody & Scott, Interim Finance Director Jan 2024 03/08/2024 19052 7,000.00 Vendor Subtotal: 7,000.00
101-11-4316-0000 Canon Financial Services Inc Copier Lease Feb 2024-City Hall 2nd F 03/08/2024 0 287.82 Vendor Subtotal: 287.82
101-11-4376-0000 U.S. Bank Boom Tax-Filing ACA Report Online 03/19/2024 19063 349.58 Vendor Subtotal: 349.58
101-11-4396-0000 U.S. Bank Government Finance Officers Assc-Me 03/19/2024 19063 190.00 Vendor Subtotal: 190.00
101-11-4480-0000 U.S. Bank DLH Parking-CSMFO Conference 3 D 03/19/2024 19063 75.00 Vendor Subtotal: 75.00
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 7 PAGE 482 of 528
Account Number Vendor Description GL Date Check No Amount PO No 101-14-3106-0000 Growth Rings Service Refund-Tree Permit 2265 Ashbourne D 03/22/2024 19064 415.00 Vendor Subtotal: 415.00
101-14-3106-0000 Hong Ming Soo Refund-Tree Permit 1390 Blackstone R 03/08/2024 19007 415.00 Vendor Subtotal: 415.00
101-14-3151-0000 SunPower Corporation Refund-Permit 1430 Wembley Rd 03/08/2024 19005 532.01 Vendor Subtotal: 532.01
101-14-3312-0000 Abraham Building & Consulting Refund-DRC Applicant 345 Oak Stree 03/08/2024 19006 935.00 Vendor Subtotal: 935.00
101-14-3410-0500 John Gao Refund-Admin Citation Overruled 224 03/08/2024 19008 500.00 Vendor Subtotal: 500.00
101-14-4010-0000 Ameritas Life Insurance Corp Adjustment Premium March 2024 03/22/2024 19072 7.08 Vendor Subtotal: 7.08
101-14-4150-0000 Paul A Novak Hearing Officer 1/31/24 03/08/2024 19046 275.00 Vendor Subtotal: 275.00
101-14-4150-0000 Rincon Consultants Contract Planning Service Feb 2024 03/22/2024 0 8,720.00 Vendor Subtotal: 8,720.00
101-14-4316-0000 Canon Financial Services Inc Copier Lease Feb 2024-CDD 03/08/2024 0 161.67 101-14-4316-0000 Canon Financial Services Inc Copier Lease Feb 2024-Stoneman 03/22/2024 0 55.84 Vendor Subtotal: 217.51
101-14-4316-0000 CopyFree Technology Inc Copier Contract Base Rate 2/21/24-3/2 03/08/2024 0 297.83 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 8 PAGE 483 of 528
Account Number Vendor Description GL Date Check No Amount PO No 101-14-4316-0000 CopyFree Technology Inc Copier Contract Base Rate 2/17/24-3/1 03/08/2024 0 28.41 101-14-4316-0000 CopyFree Technology Inc Copier Usages 11/21/23-2/20/24-CDD 03/08/2024 0 13.70 101-14-4316-0000 CopyFree Technology Inc Shipping on Copier Toner 03/22/2024 0 15.37 101-14-4316-0000 CopyFree Technology Inc Shipping on Copier Toner 03/22/2024 0 17.07 Vendor Subtotal: 372.38
101-14-4376-0000 Office Depot Office Supplies 03/22/2024 19110 156.86 101-14-4376-0000 Office Depot Office Supplies 03/22/2024 19110 32.84 Vendor Subtotal: 189.70
101-14-4376-0000 U.S. Bank Amazon-Memory Expansion & Planni 03/19/2024 19063 45 98 101-14-4376-0000 U.S. Bank LA Police Gear- Code Enforcement Un 03/19/2024 19063 259.24 Vendor Subtotal: 305.22
101-14-4468-0000 U.S. Bank CALBO-Webinar Training A.Cervante 03/19/2024 19063 100.00 101-14-4468-0000 U.S. Bank CALBO-Webinar Training A.Cervante 03/19/2024 19063 100.00 101-14-4468-0000 U.S. Bank CALBO-Webinar Training A.Cervante 03/19/2024 19063 100.00 Vendor Subtotal: 300.00
101-14-4500-9025 AT&T City Hall Compound Internet Service M 03/22/2024 19075 290.61 Vendor Subtotal: 290.61
101-14-4500-9025 AT&T Mobility Hotspot Service Feb 2024 (Bldg. Inspe 03/22/2024 19077 20.00 Vendor Subtotal: 20.00
101-14-4508-0000 WEX Bank Fuel 1/26/24-2/25/24 03/22/2024 19137 40.57 Vendor Subtotal: 40.57
101-36-4150-0000 Altas Planning Solutions Local Hazard Mitigation Plan Dec 202 03/08/2024 19014 4,816.00 Vendor Subtotal: 4,816.00
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 9 PAGE 484 of 528
Account Number Vendor Description GL Date Check No Amount PO No 101-36-4376-0000 U.S. Bank Starbucks-Coffee Hazard Mitigation M 03/19/2024 19063 40.00 Vendor Subtotal: 40.00
101-36-4468-0000 U.S. Bank North Net Fire Authority-Training N.F 03/19/2024 19063 900.00 Vendor Subtotal: 900.00
101-36-4500-9025 AT&T Phone Service Jan-Feb 2024-EOC 03/08/2024 19017 347.31 Vendor Subtotal: 347.31
101-36-4500-9025 Charter Communications Cable Service 2/8/24-3/7/24-EOC 03/08/2024 19059 127.93 Vendor Subtotal: 127.93
101-40-4104-0000 EcoNomics, Inc Solid Waste Negotiation Feb 2024 03/22/2024 19089 7,457.92 Vendor Subtotal: 7,457.92
101-40-4104-0000 Transtech Engineers, Inc Traffic Engineering-VMT Guidelines U 03/22/2024 19131 300.00 101-40-4104-0000 Transtech Engineers, Inc Traffic Engineering-Duarte Traffic Cal 03/22/2024 19131 712.50 101-40-4104-0000 Transtech Engineers, Inc Traffic Engineering-General Traffic En 03/22/2024 19131 205.00 101-40-4104-0000 Transtech Engineers, Inc Traffic Engineering-Rose Rd Review T 03/22/2024 19131 3,274.00 Vendor Subtotal 4,491 50
101-40-4150-0000 Aramark Cleaning Uniform Service 03/08/2024 19015 38.16 101 40 4150 0000 Aramark Cleaning Uniform Service 03/08/2024 19015 107 85 101-40-4150-0000 Aramark Cleaning Uniform Service 03/08/2024 19015 38.16 101-40-4150-0000 Aramark Cleaning Uniform Service 03/08/2024 19015 107.85 101-40-4150-0000 Aramark Cleaning Uniform Service 03/22/2024 19071 107.85 101-40-4150-0000 Aramark Cleaning Uniform Service 03/22/2024 19071 38.16 101-40-4150-0000 Aramark Cleaning Uniform Service 03/22/2024 19071 38.16 101-40-4150-0000 Aramark Cleaning Uniform Service 03/22/2024 19071 110.37 Vendor Subtotal: 586.56
101-40-4150-0500 Adobe Inc Acrobat Pro Subscription 2/25/24-9/24 03/08/2024 19011 159.53 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 10 PAGE 485 of 528
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 159.53
101-40-4150-0500 U.S. Bank Apple.com-ICloud Storage 03/19/2024 19063 2.99 Vendor Subtotal: 2.99
101-40-4316-0000 CopyFree Technology Inc Copier Contract Base Rate 2/6/24-3/5/ 03/22/2024 0 27.00 Vendor Subtotal: 27.00
101-40-4376-0000 Remington Pure Drinking Water Service March 2024-P 03/22/2024 19126 38.00 Vendor Subtotal: 38.00
101-40-4376-0000 U.S. Bank BestBuy-TV for PW Breakroom 03/19/2024 19063 446.99 101-40-4376-0000 U.S. Bank BNI Building - 2024 Greenbook & Wa 03/19/2024 19063 721.33 Vendor Subtotal: 1,168.32
101-40-4396-0000 U.S. Bank GOMSA-Membership PW Departmen 03/19/2024 19063 468.65 Vendor Subtotal: 468.65
101-40-4468-0000 U.S. Bank APWA-Stormwater Training-C.Gutierr 03/19/2024 19063 75.00 Vendor Subtotal: 75.00
101-40-4480-0000 Chris Gutierrez Training-Per Diem Rate Dinner (3) 3/ 03/08/2024 19038 102.00 101-40-4480-0000 Chris Gutierrez Training-Mileage 3/4/24-3/7/24 03/08/2024 19038 284.08 Vendor Subtotal: 386.08
101-40-4492-0003 Aramark Cleaning Uniform Service 03/08/2024 19015 34.94 101-40-4492-0003 Aramark Cleaning Uniform Service 03/08/2024 19015 98.78 101-40-4492-0003 Aramark Cleaning Uniform Service 03/08/2024 19015 98.78 101 40 4492 0003 Aramark Cleaning Uniform Service 03/08/2024 19015 34 94 101-40-4492-0003 Aramark Cleaning Uniform Service 03/22/2024 19071 98.78 101-40-4492-0003 Aramark Cleaning Uniform Service 03/22/2024 19071 34.94 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 11 PAGE 486 of 528
Account Number Vendor Description GL Date Check No Amount PO No 101-40-4492-0003 Aramark Cleaning Uniform Service 03/22/2024 19071 34.94 101-40-4492-0003 Aramark Cleaning Uniform Service 03/22/2024 19071 101.08 Vendor Subtotal: 537.18
101-40-4492-0004 Aramark Cleaning Uniform Service 03/08/2024 19015 50.38 101-40-4492-0004 Aramark Cleaning Uniform Service 03/08/2024 19015 50.38 101-40-4492-0004 Aramark Cleaning Uniform Service 03/08/2024 19015 142.41 101-40-4492-0004 Aramark Cleaning Uniform Service 03/08/2024 19015 142.41 101-40-4492-0004 Aramark Cleaning Uniform Service 03/22/2024 19071 50.38 101-40-4492-0004 Aramark Cleaning Uniform Service 03/22/2024 19071 142.41 101-40-4492-0004 Aramark Cleaning Uniform Service 03/22/2024 19071 145.73 101-40-4492-0004 Aramark Cleaning Uniform Service 03/22/2024 19071 50.38 Vendor Subtotal: 774.48
101-40-4500-9025 AT&T City Hall Compound Internet Service M 03/22/2024 19075 183.55 Vendor Subtotal: 183.55
101-42-4150-0000 R & A Tank Technologies LLC Gas Pumps Monthly Inspection Jan 20 03/08/2024 19053 150.00 101-42-4150-0000 R & A Tank Technologies LLC Gas Pumps Monthly Inspection Feb 2 03/08/2024 19053 150.00 101-42-4150-0000 R & A Tank Technologies LLC Annual CERS Work- Gas Pumps 03/08/2024 19053 300.00 Vendor Subtotal: 600.00
101-42-4316-0000 U.S. Bank OPC-Underground Storage Tank Fees 03/19/2024 19063 11.34 Vendor Subtotal: 11.34
101-42-4376-0000 U.S. Bank Harbor Freight-Supplies for Garage 03/19/2024 19063 105.12 101-42-4376-0000 U.S. Bank Harbor Freight-Supplies for Garage 03/19/2024 19063 22.00 101-42-4376-0000 U.S. Bank Home Depot-Tools for Garage 03/19/2024 19063 123.19 Vendor Subtotal: 250.31
101-42-4452-0000 U.S. Bank Harbor Freight-Tools for Garage 03/19/2024 19063 152.02 101-42-4452-0000 U.S. Bank Home Depot-Tools for Garage 03/19/2024 19063 242.32 Vendor Subtotal: 394.34
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 12 PAGE 487 of 528
Account Number Vendor Description GL Date Check No Amount PO No 101 44 4150 0000 Golden Bell Products Inc Citywide Manhole Spraying Service 03/22/2024 19097 8,862 75 000001076 Vendor Subtotal: 8,862.75
101 44 4150 0000 Premier Pipe Inc Install CIPP Liner Del Mar Ave 03/08/2024 19049 22,125 00 101-44-4150-0000 Premier Pipe Inc. Liner- Rehab-Del Mar Ave 03/08/2024 19049 26,850.00 Vendor Subtotal: 48,975.00
101-44-4150-5170 GWMA Harbor Toxic Pollutants Stormwater C 03/08/2024 19039 690.53 Vendor Subtotal: 690.53
101-48-4150-0000 Bucknam Infrastructure Group, Inc My Roads Pavement Management Sof 03/22/2024 19082 510.00 000001074 101-48-4150-0000 Bucknam Infrastructure Group, Inc My Roads Pavement Management Sof 03/22/2024 19082 432.50 000001074 Vendor Subtotal: 942.50
101-48-4150-0000 L.A. Co. Dept of Public Works Signal Maintenance Jan 2024 03/08/2024 19044 208.29 Vendor Subtotal: 208.29
101-48-4150-0000 U.S. Bank Delong Unlimited-Embroidery for City 03/19/2024 19063 16.54 Vendor Subtotal: 16.54
101-48-4150-0000 Yunex LLC Traffic Signal Call Outs Dec 2023 03/08/2024 0 2,374.52 101-48-4150-0000 Yunex LLC Traffic Signal Call Outs Jan 2024 03/08/2024 0 1,765.72 Vendor Subtotal: 4,140.24
101-48-4150-9020 Athens Services Street Sweeping Jan 2024 03/08/2024 19016 16,953.86 101-48-4150-9020 Athens Services Street Sweeping Feb 2024 03/22/2024 19073 12,922.82 Vendor Subtotal: 29,876.68
101-48-4316-0000 U.S. Bank Ted Johnson Propane-Propane for Fork 03/19/2024 19063 273.92 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 13 PAGE 488 of 528
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 273.92
101-48-4376-0000 Aramark Jackets for Maintenance Crew 03/22/2024 19071 1,116.51 Vendor Subtotal: 1,116.51
101-48-4376-0000 Crafco Inc Cold Patch Asphalt 03/22/2024 0 775.80 Vendor Subtotal: 775.80
101-48-4376-0000 Ennis-Flint, Inc Street Striping Supplies 03/08/2024 19030 2,423.88 101-48-4376-0000 Ennis-Flint, Inc Striping 03/22/2024 19091 2,360.82 Vendor Subtotal: 4,784.70
101-48-4376-0000 Ganahl Lumber Company Graffiti Removal & Push Brooms 03/08/2024 19034 314.85 101-48-4376-0000 Ganahl Lumber Company Caution Tape 03/08/2024 19034 99.53 101-48-4376-0000 Ganahl Lumber Company Flood Light-Entry Way 03/22/2024 19096 187.93 101-48-4376-0000 Ganahl Lumber Company Sand Catch 03/22/2024 19096 120.44 101-48-4376-0000 Ganahl Lumber Company Plywood for Lacy Park Lawn 03/22/2024 19096 238.52 Vendor Subtotal: 961.27
101-48-4376-0000 Grainger Inc Street Light Fuses 03/08/2024 19037 176.29 101-48-4376-0000 Grainger Inc Safety Harness 03/22/2024 19098 356.31 Vendor Subtotal: 532.60
101-48-4376-0000 JCL Traffic Street Signs 03/08/2024 19042 948.81 101-48-4376-0000 JCL Traffic Traffic Delineators 03/22/2024 19104 524.51 101-48-4376-0000 JCL Traffic Street Name Signs 03/22/2024 19104 757.97 Vendor Subtotal: 2,231.29
101-48-4376-0000 JHM Supply Water Meter Wrench 03/08/2024 0 178.09 Vendor Subtotal: 178.09
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 14 PAGE 489 of 528
Account Number Vendor Description GL Date Check No Amount PO No 101-48-4376-0000 Southeast Construction Products Inc Marking Paint $ Shovels 03/22/2024 19119 219.07 Vendor Subtotal: 219.07
101-48-4376-0000 South Coast Lighting Street Light Globes 03/22/2024 19125 3,120.75 Vendor Subtotal: 3,120.75
101-48-4376-0000 Underground Service Alert/SC Dig Alert Tickets 03/08/2024 0 87.00 101-48-4376-0000 Underground Service Alert/SC CA State Fee Dig Alert Tickets 03/08/2024 0 38.73 Vendor Subtotal: 125.73
101-48-4376-0000 U.S. Bank Target-Street Maintenance Supplies 03/19/2024 19063 40.43 101-48-4376-0000 U.S. Bank Hotsticks-Outage Detector 03/19/2024 19063 349.00 101-48-4376-0000 U.S. Bank Amazon-Gloves 03/19/2024 19063 110.32 101-48-4376-0000 U.S. Bank Amazon-Face Covering Protection 03/19/2024 19063 48.77 Vendor Subtotal: 548.52
101-48-4500-1980 Southern California Edison Electrical Service Jan-Feb 2024-Street 03/08/2024 19054 158 75 Vendor Subtotal: 158.75
101-48-4508-0000 Thorson Motor Center Repair-Truck #5115 03/22/2024 19128 4,293 80 Vendor Subtotal: 4,293.80
101 50 4010 0000 Lincoln National Life Insurance Co Adjustment Premium March 2024 03/08/2024 19045 5 30 Vendor Subtotal: -5.30
101 50 4376 0000 Remington Pure Drinking Water Service March 2024-L f ice 03/22/2024 19126 92 95 Vendor Subtotal: 92.95
101 50 4376 0000 U S Bank Big 5 Sporting Goods-Lacy Park Supp 03/19/2024 19063 116 04 101-50-4376-0000 U.S. Bank Amazon-Lacy Park Supplies 03/19/2024 19063 163.32 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 15 PAGE 490 of 528
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 279.36
101-50-4404-0000 San Gabriel Nursery & Florist Plants & Trees 03/22/2024 19121 49.70 101-50-4404-0000 San Gabriel Nursery & Florist Plants & Trees 03/22/2024 19121 117.14 Vendor Subtotal: 166.84
101-50-4500-4950 The Gas Company Gas Service Jan-Feb 2024-Lacy Park 03/08/2024 19056 70.28 Vendor Subtotal: 70.28
101-50-4500-9025 AT&T Phone Service Jan-Feb 2024-Lacy Park 03/08/2024 19017 27.10 101-50-4500-9025 AT&T Phone Service Feb-March 2024-Lacy P 03/22/2024 19074 29.35 Vendor Subtotal: 56.45
101-50-4500-9025 Charter Communications Cable Internet Service 2/25/24-3/24/24 03/22/2024 19129 149.98 Vendor Subtotal: 149.98
101-50-4500-9460 California American Water Water Service Jan-Feb 2024 Lacy Park 03/08/2024 19023 1,163.83 101-50-4500-9460 California American Water Water Service Feb-March 2024-Lacy P 03/22/2024 19083 411.59 Vendor Subtotal: 1,575.42
101-50-4508-0000 Hose-Man Inc Hose for Air Spade 03/08/2024 19040 310.34 Vendor Subtotal: 310.34
101-52-4150-0000 Simply Backflow Inc Backflow Testing/Inspections 03/22/2024 19124 2,850.00 Vendor Subtotal: 2,850.00
101-52-4376-0000 Garvey Equipment Company Trimmer Line 03/08/2024 0 86.00 Vendor Subtotal: 86.00
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 16 PAGE 491 of 528
Account Number Vendor Description GL Date Check No Amount PO No 101-52-4376-0000 JHM Supply Irrigation Repair Supplies 03/08/2024 0 182.59 Vendor Subtotal: 182.59
101-52-4376-0000 U.S. Bank Treestuff-Tree Notch Tri-Guard System 03/19/2024 19063 925.48 101-52-4376-0000 U.S. Bank Home Depot-Grounds Supplies 03/19/2024 19063 205.25 Vendor Subtotal: 1,130.73
101-52-4500-9460 California American Water Water Service Jan-Feb 2024 Grounds 03/08/2024 19023 2,881.54 101-52-4500-9460 California American Water Water Service Feb-March 2024-Groun 03/22/2024 19083 2,776.72 Vendor Subtotal: 5,658.26
101-52-4500-9460 City of Alhambra Utilities Dept Water Service Jan 2024-Grounds 03/08/2024 19025 12.44 Vendor Subtotal: 12.44
101-52-4508-0000 U.S. Bank Chevron-Fuel 03/19/2024 19063 134.03 Vendor Subtotal: 134.03
101-53-4150-0000 Dynamic Building Maintenance Citywide Janitorial Service Feb 2024 03/08/2024 0 6,866.00 Vendor Subtotal: 6,866.00
101-53-4150-0000 SDS Security Design Systems Security Alarm Service-April 2024 FD 03/22/2024 19118 107.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service-April 2024 SM 03/22/2024 19118 148.49 101 53 4150 0000 SDS Security Design Systems Fire Alarm Service April 2024 SMCC 03/22/2024 19118 150 00 101-53-4150-0000 SDS Security Design Systems Fire Alarm Service-April 2024 City Ha 03/22/2024 19118 95.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service-April 2024 Th 03/22/2024 19118 42.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service-April-June 202 03/22/2024 19118 195.00 Vendor Subtotal: 737.49
101-53-4150-0000 Total Exterminating Inc Monthly Extermination-SMCC 03/22/2024 0 125.00 101-53-4150-0000 Total Exterminating Inc Monthly Extermination-Library 03/22/2024 0 125.00 Vendor Subtotal: 250.00
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 17 PAGE 492 of 528
Account Number Vendor Description GL Date Check No Amount PO No 101 53 4150 0000 U S Fire Protection 5 Years Fire Sprinkler Inspection-Libra 03/08/2024 19061 748 91 101-53-4150-0000 U.S. Fire Protection 5 Years Fire Sprinkler Inspection-City 03/08/2024 19061 748.91 Vendor Subtotal: 1,497.82
101-53-4206-0000 Roger L Mendell AC Maintenance-City Hall 03/08/2024 0 216.00 Vendor Subtotal: 216.00
101-53-4206-0000 Graycon Inc HVAC Maintenance Inspection Feb 20 03/22/2024 19099 1,983.00 Vendor Subtotal: 1,983.00
101-53-4206-0000 JRC Wrought Iron Installation Handrail-City Hall 03/08/2024 19043 2,475.00 Vendor Subtotal: 2,475.00
101-53-4206-0000 U.S. Bank Home Depot-Library Repair Supplies 03/19/2024 19063 288.03 101-53-4206-0000 U.S. Bank CPO Commerce-Mats for PD Locker R 03/19/2024 19063 124.97 Vendor Subtotal: 413.00
101-53-4206-0000 Walters Wholesale Electric Co Ballast Light-PD 03/22/2024 19136 15.35 101-53-4206-0000 Walters Wholesale Electric Co Maintenance Supplies-Library 03/22/2024 19136 714.71 Vendor Subtotal: 730.06
101-59-4376-0000 CopyFree Technology Inc Ink for Large Printer 03/22/2024 0 513.93 Vendor Subtotal: 513.93
101-60-4150-0000 Remington Pure Drinking Water Service March 2024-S 03/22/2024 19126 38.00 Vendor Subtotal: 38.00
101-60-4316-0000 Canon Financial Services Inc Copier Lease Feb 2024-SMCC 03/08/2024 0 148.11 101-60-4316-0000 Canon Financial Services Inc Copier Lease Feb 2024-Stoneman 03/22/2024 0 55.85 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 18 PAGE 493 of 528
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 203.96
101-60-4316-0000 CopyFree Technology Inc Copier Contract Base Rate 2/17/24-3/1 03/08/2024 0 28.41 101-60-4316-0000 CopyFree Technology Inc Copier Contract Base 3/11/24-4/10/24- 03/22/2024 0 207.63 101-60-4316-0000 CopyFree Technology Inc Copier Usage Charge 12/11/23-3/10/2 03/22/2024 0 28.82 Vendor Subtotal: 264.86
101-60-4324-0000 Southwest Mobile Storage Inc Stoneman Storage Unit 3/12/24-4/8/24 03/22/2024 0 68.99 Vendor Subtotal: 68.99
101-60-4376-0000 Office Depot Office Supplies-SMCC 03/08/2024 19047 56.66 101-60-4376-0000 Office Depot Office Supplies 03/22/2024 19110 64.42 Vendor Subtotal: 121.08
101-60-4376-0000 U.S. Bank Amazon-HDMI Cable-SMCC 03/19/2024 19063 26.27 Vendor Subtotal: 26.27
101-60-4398-0000 Edith Yanez Mileage-Errands for CSD 1/16/24-2/22 03/08/2024 19062 33.70 Vendor Subtotal: 33.70
101-60-4398-0000 Alisa Yingling Mileage- SMCC/City Hall 11/30/23-12 03/22/2024 0 3.93 101-60-4398-0000 Alisa Yingling Mileage- SMCC/City Hall 1/3/24-3/14 03/22/2024 0 14.20 Vendor Subtotal: 18.13
101-60-4420-0000 LC - M News Inc Summer Camp Ad 2/22/24 03/22/2024 19111 570.00 Vendor Subtotal: 570.00
101-61-4376-0000 U.S. Bank Amazon-Aquatics Supplies 03/19/2024 19063 328.14 101-61-4376-0000 U.S. Bank Amazon-CPR Mask 03/19/2024 19063 63.40 101-61-4376-0000 U.S. Bank Amazon-Aquatics Supplies 03/19/2024 19063 56.54 101-61-4376-0000 U.S. Bank Amazon-Training Supplies 03/19/2024 19063 82.76 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 19 PAGE 494 of 528
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 530.84
101-62-4376-0000 U.S. Bank Lakeshore Learning-Lil Learner Suppl 03/19/2024 19063 16.40 101-62-4376-0000 U.S. Bank Amazon-Lil Learner Supplies 03/19/2024 19063 13.13 101-62-4376-0000 U.S. Bank Fun Express -Lil Learner Supplies 03/19/2024 19063 60.21 101-62-4376-0000 U.S. Bank Target-Kitchen Crew Supplies 03/19/2024 19063 22.00 101-62-4376-0000 U.S. Bank Target -Lil Learner Supplies 03/19/2024 19063 22.47 101-62-4376-0000 U.S. Bank Target Lil Learner Supplies 03/19/2024 19063 5 46 101-62-4376-0000 U.S. Bank Target-Lil Learner Supplies 03/19/2024 19063 27.36 101-62-4376-0000 U.S. Bank Target-Lil Learner Supplies 03/19/2024 19063 10.01 101-62-4376-0000 U.S. Bank Amazon-Lil Learner Supplies 03/19/2024 19063 10.93 101-62-4376-0000 U.S. Bank Amazon -Lil Learner Supplies 03/19/2024 19063 79.84 101-62-4376-0000 U.S. Bank Target-Lil Learner Supplies 03/19/2024 19063 68.87 101-62-4376-0000 U.S. Bank Amazon -Lil Learner Supplies 03/19/2024 19063 13.99 101-62-4376-0000 U.S. Bank Lakeshore Learning -Lil Learner Supp 03/19/2024 19063 89.09 101-62-4376-0000 U.S. Bank Lakeshore Learning-Lil Learners Supp 03/19/2024 19063 109.95 101-62-4376-0000 U.S. Bank Amazon-Lil Learner Supplies 03/19/2024 19063 33.94 101-62-4376-0000 U.S. Bank Amazon -Lil Learner Supplies 03/19/2024 19063 29.16 101-62-4376-0000 U.S. Bank Target-Lil Learner Supplies 03/19/2024 19063 9.94 101-62-4376-0000 U.S. Bank Amazon-Lil Learners Supplies 03/19/2024 19063 76.64 101-62-4376-0000 U.S. Bank Target-Kitchen Crew Supplies 03/19/2024 19063 12.01 101-62-4376-0000 U.S. Bank Amazon -Lil Learner Supplies 03/19/2024 19063 8.78 101-62-4376-0000 U.S. Bank Fun Express-Lil Learners Supplies 03/19/2024 19063 50.09 101-62-4376-0000 U.S. Bank Target-Lil Learner Supplies 03/19/2024 19063 35.85 Vendor Subtotal: 806.12
101-64-4376-0000 Grace+ Glow Balloons, LLC Balloons for Happy Hour 3/6/24 03/08/2024 19035 275.00 Vendor Subtotal: 275.00
101-64-4376-0000 U.S. Bank Amazon-Credit -Coffee Connections 03/19/2024 19063 -17.14 101-64-4376-0000 U.S. Bank Amazon-Coffee Connection Supplies 03/19/2024 19063 75.52 101-64-4376-0000 U.S. Bank Amazon-Credit -Coffee Connections 03/19/2024 19063 -20.79 Vendor Subtotal: 37.59
101-66-4150-0000 Mitchell Lehman Track Meet Announcer 3/15/24 03/22/2024 0 200.00 Vendor Subtotal: 200.00
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 20 PAGE 495 of 528
Account Number Vendor Description GL Date Check No Amount PO No 101-66-4150-0000 The Sauce Creative Service Corp Battle of the Bands Promo Design Serv 03/08/2024 19057 1,200.00 Vendor Subtotal: 1,200.00
101-66-4150-0000 Jeffrey Van Sickle Track Meet Coordinator 3/15/24 03/22/2024 19133 550.00 Vendor Subtotal: 550.00
101-66-4150-0000 Michelle Van Sickle Track Meet Coordinator 3/15/24 03/22/2024 19134 550.00 Vendor Subtotal: 550.00
101-66-4376-0000 U.S. Bank Smart & Final-Special Event Supplies 03/19/2024 19063 30.09 101-66-4376-0000 U.S. Bank Home Depot-Egg Hunt Supplies 03/19/2024 19063 152.10 101-66-4376-0000 U.S. Bank Amazon-Special Event Supplies 03/19/2024 19063 71.61 101-66-4376-0000 U.S. Bank Costco-Family Night Supplies 03/19/2024 19063 315.77 101-66-4376-0000 U.S. Bank Ralphs-Valentines Gram Supplies 03/19/2024 19063 61.74 101-66-4376-0000 U.S. Bank Party City-Track Meet Supplies 03/19/2024 19063 39.77 101-66-4376-0000 U.S. Bank Amazon-Credit-Family Night 03/19/2024 19063 -87.59 101-66-4376-0000 U.S. Bank Charlies Trio-Food Magic Night 03/19/2024 19063 971.63 101-66-4376-0000 U.S. Bank Party City-Magic Night Supplies 03/19/2024 19063 60.64 101-66-4376-0000 U.S. Bank Arkansas Flags & Banner -Egg Hunt B 03/19/2024 19063 129.75 101-66-4376-0000 U.S. Bank Amazon-Track Meet Supplies 03/19/2024 19063 8.21 101-66-4376-0000 U.S. Bank Costume-Bunny Suit for Egg Hunt 03/19/2024 19063 778.00 Vendor Subtotal: 2,531.72
101-68-4102-0000 Jacqueline Dziak Yoga Instructor 1/19/24-3/15/24 03/22/2024 19103 100.00 Vendor Subtotal: 100.00
101-68-4102-0000 Kris Sanders Yoga Instructor 1/19/24-3/15/24 03/22/2024 19115 700.00 Vendor Subtotal: 700.00
101-68-4102-0000 Joyce Shuman Yoga Instructor 1/16/24-3/15/24 03/22/2024 19123 800.00 Vendor Subtotal: 800.00
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 21 PAGE 496 of 528
Account Number Vendor Description GL Date Check No Amount PO No 101-70-4150-0000 Aramark Floor Mat Service-SMCC 03/08/2024 19015 34.06 101-70-4150-0000 Aramark Floor Mat Service-SMCC 03/08/2024 19015 34.06 Vendor Subtotal: 68.12
101-70-4376-0000 U.S. Bank Home Depot-Tools-CSD 03/19/2024 19063 77.81 101-70-4376-0000 U.S. Bank Amazon-Shelf SMCC 03/19/2024 19063 120.44 101-70-4376-0000 U.S. Bank Home Depot-Green Room Supplies 03/19/2024 19063 25.82 Vendor Subtotal: 224.07
101-70-4500-4950 The Gas Company Gas Service Jan-Feb 2024-Thurnher 03/08/2024 19056 42.36 101-70-4500-4950 The Gas Company Gas Service Jan-Feb 2024-SMCC 03/08/2024 19056 117.66 101-70-4500-4950 The Gas Company Gas Service Jan-Feb 2024-Stoneman 03/08/2024 19056 53.42 Vendor Subtotal: 213.44
101-70-4500-9025 AT&T Phone Service Jan-Feb 2024-Pool 03/08/2024 19017 27.79 Vendor Subtotal: 27.79
101-70-4500-9025 AT&T Internet Service 2/21/24-3/20/24-SMC 03/08/2024 19018 122.34 Vendor Subtotal: 122.34
101-70-4500-9025 Charter Communications Cable Internet Service 3/1/24-3/31/24- 03/22/2024 19129 350.00 Vendor Subtotal: 350.00
101-70-4500-9460 California American Water Water Service Feb-March 2024-SMCC 03/22/2024 19083 47.30 101-70-4500-9460 California American Water Water Service Feb-March 2024-Stonem 03/22/2024 19083 345.25 Vendor Subtotal: 392.55
101-90-4150-0000 Quench USA, Inc Drinking Water Service March 2024-L 03/22/2024 19114 48.18 Vendor Subtotal: 48.18
101-90-4150-0500 U.S. Bank Squarespace-Passport Appointment So 03/19/2024 19063 135.11 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 22 PAGE 497 of 528
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 135.11
101-90-4376-0000 U.S. Bank Amazon-Office Supplies 03/19/2024 19063 208.04 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 03/19/2024 19063 33.93 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 03/19/2024 19063 54.34 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 03/19/2024 19063 82.11 101-90-4376-0000 U.S. Bank Wayfair-Podium for Barth Room 03/19/2024 19063 355.94 Vendor Subtotal: 734.36
101-90-4412-0000 U.S. Bank USPS-Postage 03/19/2024 19063 8.00 101-90-4412-0000 U.S. Bank USPS-Postage 03/19/2024 19063 30.45 101-90-4412-0000 U.S. Bank USPS-Postage 03/19/2024 19063 394.00 101-90-4412-0000 U.S. Bank USPS-Postage 03/19/2024 19063 389.40 Vendor Subtotal: 821.85
101-90-4500-4950 The Gas Company Gas Service Jan-Feb 2024-Library 03/08/2024 19056 92.12 Vendor Subtotal: 92.12
101-90-4500-9025 AT&T Phone Service Jan-Feb 2024-Library 03/08/2024 19017 60.49 Vendor Subtotal: 60.49
101-90-4500-9025 Charter Communications Cable Internet Service 3/2/24-4/1/24 L 03/22/2024 19129 153.99 Vendor Subtotal: 153.99
101-91-3344-3963 Jia Lu Refund-Lost Book Return 03/22/2024 19065 20.00 Vendor Subtotal: 20.00
101-91-4370-0335 Brodart Co Books 03/22/2024 0 116.56
Vendor Subtotal: 116.56
101-91-4370-0335 Ingram Library Services Books 03/08/2024 0 28.71 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 23 PAGE 498 of 528
Account Number Vendor Description GL Date Check No Amount PO No 101-91-4370-0335 Ingram Library Services Books 03/08/2024 0 532.15 101-91-4370-0335 Ingram Library Services Books 03/08/2024 0 76.01 101-91-4370-0335 Ingram Library Services Books 03/08/2024 0 49.73 101-91-4370-0335 Ingram Library Services Books 03/08/2024 0 249.21 101-91-4370-0335 Ingram Library Services Books 03/08/2024 0 38.55 101-91-4370-0335 Ingram Library Services Books 03/08/2024 0 213.92 101-91-4370-0335 Ingram Library Services Books 03/08/2024 0 17.53 101-91-4370-0335 Ingram Library Services Books 03/08/2024 0 49.73 101-91-4370-0335 Ingram Library Services Books 03/22/2024 0 28.71 101-91-4370-0335 Ingram Library Services Books 03/22/2024 0 137.07 101-91-4370-0335 Ingram Library Services Books 03/22/2024 0 131.16 101-91-4370-0335 Ingram Library Services Books 03/22/2024 0 139.06 Vendor Subtotal: 1,691.54
101-91-4370-1985 OverDrive Inc E-Books 03/08/2024 19048 820.84 101-91-4370-1985 OverDrive Inc E-Books 03/08/2024 19048 194.38 101-91-4370-1985 OverDrive Inc E-Books 03/08/2024 19048 976.32 Vendor Subtotal: 1,991.54
101-91-4370-6805 U.S. Bank Investors Business Daily-Subscription 03/19/2024 19063 749.00 Vendor Subtotal: 749.00
101-91-4370-8585 CCH Incorporated Reference Book 03/22/2024 19084 327.84 Vendor Subtotal: 327.84
101-91-4370-8585 Matthew Bender & Co Inc Reference Book 03/22/2024 19108 393.63 Vendor Subtotal: 393.63
101-92-4370-0000 Encyclopaedia Britannica Inc Britannica Library Subscription 1/18/2 03/08/2024 0 680.00 Vendor Subtotal: 680.00
101-92-4370-0000 Ingram Library Services Books 03/08/2024 0 932.73 Vendor Subtotal: 932.73
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 24 PAGE 499 of 528
Account Number Vendor Description GL Date Check No Amount PO No 101-92-4370-0000 U.S. Bank Books 03/19/2024 19063 241.54 101-92-4370-0000 U.S. Bank Amazon-Books 03/19/2024 19063 81.95 Vendor Subtotal: 323.49
101-93-4150-0000 Brodart Co Cataloging & Processing 03/08/2024 0 2.19 Vendor Subtotal: 2.19
Subtotal for Fund: 101 525,235.17
102-00-2010-0000 CA State Disbursement Unit PR Batch 00701.03.2024 Earnings Wit 03/01/2024 0 822.19 102-00-2010-0000 CA State Disbursement Unit PR Batch 00702.03.2024 Earnings Wit 03/15/2024 0 822.19 Vendor Subtotal: 1,644.38
102-00-2010-0000 State Franchise Tax Board PR Batch 00702.03.2024 Earnings Wit 03/15/2024 19120 100.00 Vendor Subtotal: 100.00
102-00-2011-0000 American Fidelity Assurance PR Batch 00702.03.2024 Cancer Insur 03/15/2024 0 73.70 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.03.2024 Accident Ins 03/15/2024 0 67.98 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.03.2024 Accident Ins 03/15/2024 0 396.00 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.03.2024 Life Insuranc 03/15/2024 0 1,478.90 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.03.2024 Group Hospt 03/15/2024 0 15.56 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.03.2024 Disability ST 03/15/2024 0 998.46 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.03.2024 Critical Illne 03/15/2024 0 71.88 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.03.2024 Cancer Insur 03/15/2024 0 211.30 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.03.2024 Group Hospt 03/01/2024 0 15.56 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.03.2024 Cancer Insur 03/01/2024 0 211.30 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.03.2024 Critical Illne 03/01/2024 0 71.88 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.03.2024 Life Insuranc 03/01/2024 0 1,478.90 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.03.2024 Accident Ins 03/01/2024 0 67.98 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.03.2024 Accident Ins 03/01/2024 0 396.00 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.03.2024 Cancer Insur 03/01/2024 0 73.70 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.03.2024 Disability ST 03/01/2024 0 998.46 Vendor Subtotal: 6,627.56
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 25 PAGE 500 of 528
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2011-0000 Texas Life Insurance Company PR Batch 00702.03.2024 Texas Life A 03/15/2024 19127 172.92 102-00-2011-0000 Texas Life Insurance Company PR Batch 00701.03.2024 Texas Life A 03/01/2024 19127 172.92 Vendor Subtotal: 345.84
102-00-2011-0000 Transamerica Life Insurance PR Batch 00702.03.2024 Life Insuranc 03/15/2024 19130 97.80 102-00-2011-0000 Transamerica Life Insurance PR Batch 00701.03.2024 Life Insuranc 03/01/2024 19130 97.80 Vendor Subtotal: 195.60
102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00701.03.2024 Deferred Com 03/01/2024 0 432.69 102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00702.03.2024 Deferred Com 03/15/2024 0 432.69 Vendor Subtotal 865 38
102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.03.2024 Deferred Com 03/01/2024 0 320.06 102 00 2012 3190 TIAA Cref Financial Services PR Batch 00701 03 2024 Deferred Com a 03/01/2024 0 1,343 73 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.03.2024 Deferred Com 03/01/2024 0 440.05 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.03.2024 Deferred Com 03/01/2024 0 19,299.54 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.03.2024 Deferred Com 03/15/2024 0 320.06 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.03.2024 Deferred Com 03/15/2024 0 440.05 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.03.2024 Deferred Com 03/15/2024 0 18,499.54 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.03.2024 Deferred Com 03/15/2024 0 4,950.00 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.03.2024 Deferred Com 03/15/2024 0 1,541.03 102-00-2012-3190 TIAA-Cref Financial Services Deferred Comp Benefit 3/15/24 03/22/2024 0 100.00 Vendor Subtotal: 47,254.06
102-00-2012-6050 U.S. Bank PR Batch 00702.03.2024 PARS Emplo 03/15/2024 0 797.45 102-00-2012-6050 U.S. Bank PR Batch 00702.03.2024 PARS Emplo 03/15/2024 0 797.45 102 00 2012 6050 U S Bank PR Batch 00703 03 2024 PARS Emplo 03/29/2024 0 847 29 102-00-2012-6050 U.S. Bank PR Batch 00703.03.2024 PARS Emplo 03/29/2024 0 847.29 Vendor Subtotal: 3,289.48
102-00-2012-6160 PERS PR Batch 00701.03.2024 PERS Emplo 03/01/2024 0 76,600.59 102-00-2012-6160 PERS PR Batch 00701.03.2024 PERS Emplo 03/01/2024 0 707.76 102-00-2012-6160 PERS PR Batch 00701.03.2024 PERS Buy B 03/01/2024 0 103.41 102-00-2012-6160 PERS PR Batch 00701.03.2024 PERS Surviv 03/01/2024 0 101.37 102-00-2012-6160 PERS PR Batch 00701.03.2024 Pers Buy Bac 03/01/2024 0 153.60 102-00-2012-6160 PERS PR Batch 00701.03.2024 PERS Emplo 03/01/2024 0 42,504.72 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 26 PAGE 501 of 528
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2012-6160 PERS PR Batch 00702.03.2024 PERS Emplo 03/15/2024 0 71,511.00 102-00-2012-6160 PERS PR Batch 00702.03.2024 PERS Emplo 03/15/2024 0 40,949.97 102-00-2012-6160 PERS PR Batch 00702.03.2024 PERS Buy B 03/15/2024 0 103.41 102-00-2012-6160 PERS PR Batch 00702.03.2024 PERS Surviv 03/15/2024 0 101.37 102 00 2012 6160 PERS PR Batch 00702.03.2024 PERS Emplo ( rt- 03/15/2024 0 754 43 Vendor Subtotal: 233,591.63
102 00 2012 7030 TIAA Cref Financial Services PR Batch 00701.03.2024 Retirement H n Plan 03/01/2024 0 1,168 78 102-00-2012-7030 TIAA-Cref Financial Services PR Batch 00702.03.2024 Retirement H 03/15/2024 0 1,168.78 Vendor Subtotal: 2,337.56
102-00-2014-0000 Humana Insurance Co Adjustment Premium March 2024 03/08/2024 19041 7.00 102-00-2014-0000 Humana Insurance Co PR Batch 00702.02.2024 Life Optiona 02/16/2024 19041 651.46 102-00-2014-0000 Humana Insurance Co PR Batch 00702.02.2024 Life Optiona 02/16/2024 19041 16.72 102-00-2014-0000 Humana Insurance Co PR Batch 00701.02.2024 Life Optiona 02/02/2024 19041 668.17 Vendor Subtotal: 1,343.35
102-00-2014-0000 Lincoln National Life Insurance Co PR Batch 00702.02.2024 Basic Life In 02/16/2024 19045 535.05 102-00-2014-0000 Lincoln National Life Insurance Co PR Batch 00702.03.2024 Basic Life In 03/15/2024 19106 529.75 Vendor Subtotal: 1,064.80
102-00-2015-0000 CA Law Enforcement Assn PR Batch 00702.02.2024 Police Dept L 02/16/2024 19021 992.00 Vendor Subtotal: 992.00
102-00-2015-0000 H. Wilson Insurancenter Inc PR Batch 00702.02.2024 Fire Dept LT 02/16/2024 0 561.00 Vendor Subtotal: 561.00
102-00-2015-0000 Lincoln National Life Insurance Co PR Batch 00702.02.2024 Long Term D 02/16/2024 19045 1,185.08 102-00-2015-0000 Lincoln National Life Insurance Co PR Batch 00702.02.2024 Short Term D 02/16/2024 19045 884.52 102-00-2015-0000 Lincoln National Life Insurance Co PR Batch 00702.03.2024 Long Term D 03/15/2024 19106 1,140.36 102-00-2015-0000 Lincoln National Life Insurance Co PR Batch 00702.03.2024 Short Term D 03/15/2024 19106 851.76 Vendor Subtotal: 4,061.72
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 27 PAGE 502 of 528
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2015-0000 Mutual of Omaha PR Batch 00702.03.2024 Short Term D 03/15/2024 19109 287.91 Vendor Subtotal: 287.91
102-00-2016-0000 PERS (Medical) PR Batch 00702.03.2024 PERS Gold ( 03/15/2024 0 7,695.75 102-00-2016-0000 PERS (Medical) PR Batch 00702.03.2024 Blue Shield T 03/15/2024 0 1,832.19 102-00-2016-0000 PERS (Medical) PR Batch 00702.03.2024 Kaiser Perma 03/15/2024 0 58,707.38 102-00-2016-0000 PERS (Medical) PR Batch 00702.03.2024 Blue Shield A 03/15/2024 0 11,652.41 102 00 2016 0000 PERS (Medical) PR Batch 00702.03.2024 Health Net S a03/15/2024 0 2,268 47 102-00-2016-0000 PERS (Medical) PR Batch 00702.03.2024 UnitedHealth 03/15/2024 0 1,652.88 102-00-2016-0000 PERS (Medical) PR Batch 00702.03.2024 UnitedHealth 03/15/2024 0 1,469.52 102-00-2016-0000 PERS (Medical) PR Batch 00702.03.2024 Peace Office 03/15/2024 0 2,371.00 102-00-2016-0000 PERS (Medical) PR Batch 00702.03.2024 Anthem Blue 03/15/2024 0 24,506.60 102-00-2016-0000 PERS (Medical) PR Batch 00702.03.2024 SHARP 03/15/2024 0 2,166.42 102-00-2016-0000 PERS (Medical) PR Batch 00702.03.2024 Anthem Blue 03/15/2024 0 6,897.27 102-00-2016-0000 PERS (Medical) PR Batch 00702.03.2024 PERS Platinu 03/15/2024 0 34,622.97 Vendor Subtotal: 155,842.86
102-00-2017-0000 Ameritas Life Insurance Corp PR Batch 00702.03.2024 Ameritas - V 03/15/2024 19072 1,760.44 Vendor Subtotal: 1,760.44
102-00-2020-0000 Delta Dental of California Adjustment Premium March 2024 03/08/2024 19026 874.10 102-00-2020-0000 Delta Dental of California PR Batch 00702.02.2024 Delta Dental 02/16/2024 19026 8,382.29 Vendor Subtotal: 9,256.39
102-00-2020-0000 Delta Dental Insurance Company Adjustment Premium March 2024 03/08/2024 19027 41.91 102-00-2020-0000 Delta Dental Insurance Company Adjustment Premium March 2024 03/08/2024 19027 15.79 102 00 2020 0000 Delta Dental Insurance Company PR Batch 00702.02.2024 Delta Dental e U A H 02/16/2024 19027 383 85 Vendor Subtotal: 441.55
102 00 2024 2530 San Marino Firefighters Assn PR Batch 00702.03.2024 Firefighter D 03/15/2024 0 861 72 Vendor Subtotal: 861.72
102 00 2024 2750 San Marino City Employees Assn PR Batch 00702.03.2024 San Marino C e s 03/15/2024 0 390 00 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 28 PAGE 503 of 528
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 390.00
102-00-2024-2850 San Marino Supervisory Employee A PR Batch 00702.03.2024 SM Supervis 03/15/2024 0 195.00 Vendor Subtotal: 195.00
102-00-2024-6490 San Marino Police Officers Asn PR Batch 00702.03.2024 San Marino P 03/15/2024 0 1,043.24 Vendor Subtotal: 1,043.24
102-00-2032-0000 American Fidelity Assurance PR Batch 00702.03.2024 Dep Care/12 03/15/2024 0 312.49 102-00-2032-0000 American Fidelity Assurance PR Batch 00701.03.2024 Dep Care/12 03/01/2024 0 312.49 Vendor Subtotal: 624.98
102-00-2036-0000 American Fidelity Assurance PR Batch 00702.03.2024 Flexible Spen 03/15/2024 0 1,133.47 102-00-2036-0000 American Fidelity Assurance PR Batch 00701.03.2024 Flexible Spen 03/01/2024 0 1,133.47 Vendor Subtotal: 2,266.94
Subtotal for Fund: 102 477,245.39
103-30-3319-0000 Brian Gledhill Refund Report Case # 2023-00805 03/08/2024 19009 20.00 Vendor Subtotal: 20.00
103-30-4010-0000 Ameritas Life Insurance Corp Adjustment Premium March 2024 03/22/2024 19072 9.84 Vendor Subtotal: 9.84
103-30-4010-0000 CA Law Enforcement Assn Adjustment Premium March 2024 03/08/2024 19021 -32.00 Vendor Subtotal: -32.00
103-30-4010-0000 Lincoln National Life Insurance Co Adjustment Premium March 2024 03/08/2024 19045 15.90 Vendor Subtotal: 15.90
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 29 PAGE 504 of 528
Account Number Vendor Description GL Date Check No Amount PO No 103 30 4150 0000 All City Management Services Inc School Crossing Guards 2/4/24-2/17/2 03/08/2024 0 7,980 00 103-30-4150-0000 All City Management Services Inc School Crossing Guard Service 2/18/2 03/22/2024 0 3,192.00 Vendor Subtotal: 11,172.00
103-30-4150-0000 Dr. Detail P.H,D Wash Patrol Vehicles Feb 2024 03/22/2024 19088 870.00 Vendor Subtotal: 870.00
103-30-4150-0000 Flock Safety Annual Contract for 40 Flock Cameras 03/08/2024 19032 105,850.00 Vendor Subtotal: 105,850.00
103-30-4150-0000 Pasadena Humane Society Animal Control Service Feb 2024 03/22/2024 0 7,368.57 Vendor Subtotal: 7,368.57
103-30-4150-0000 Phoenix Group Information Systems Citations Processing Service Jan 2024 03/08/2024 0 1,152.09 Vendor Subtotal: 1,152.09
103-30-4150-0000 Susan Saxe-Clifford PH.D. Inc Psychological Evaluation-CCW Applic 03/22/2024 19117 400.00 Vendor Subtotal: 400.00
103-30-4150-0000 Superior Court of California County Revenue Distribution County Fees Jan 03/08/2024 19055 617.50 Vendor Subtotal: 617.50
103-30-4150-0500 AT&T Mobility E-Citations Writer Service Feb 2024 03/22/2024 19079 200.40 Vendor Subtotal: 200.40
103-30-4150-0500 U.S. Bank Apple.com-ICloud Storage 03/19/2024 19063 0.99 Vendor Subtotal: 0.99
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 30 PAGE 505 of 528
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4316-0000 Canon Financial Services Inc Copier Lease Feb 2024-PD 03/08/2024 0 199.80 Vendor Subtotal: 199.80
103-30-4316-0000 Foothill Communication Inc Radio Repair Unit 2 03/22/2024 19093 225.00 Vendor Subtotal: 225.00
103-30-4316-0000 U.S. Bank LifeLoc-PAS Device Gas 03/19/2024 19063 189.64 Vendor Subtotal: 189.64
103-30-4376-0000 Remington Pure Drinking Water Service March 2024-P 03/22/2024 19126 62.86 Vendor Subtotal: 62.86
103-30-4376-0000 U.S. Bank Amazon-Wipes 03/19/2024 19063 105.74 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 03/19/2024 19063 22.98 103-30-4376-0000 U.S. Bank Amazon-Envelopes 03/19/2024 19063 22.98 103-30-4376-0000 U.S. Bank JCL Traffic-Custom Street Name Signs 03/19/2024 19063 165.38 103 30 4376 0000 U S Bank Vons Water for Dispatch 03/19/2024 19063 11 38 103-30-4376-0000 U.S. Bank Amazon-Cleaning & Office Supplies 03/19/2024 19063 96.74 103-30-4376-0000 U.S. Bank Amazon-Cleaning & Office Supplies 03/19/2024 19063 63.18 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 03/19/2024 19063 50.34 Vendor Subtotal: 538.72
103-30-4376-0175 ProForce Law Enforcement GLOCK 47 MOS HANDGUN 03/08/2024 0 1,443.00 000001110 103-30-4376-0175 ProForce Law Enforcement TAXES 03/08/2024 0 137.09 000001110 Vendor Subtotal: 1,580.09
103-30-4376-0175 U.S. Bank Amazon-Ammo Holder 03/19/2024 19063 63.26 Vendor Subtotal: 63.26
103-30-4396-0000 U.S. Bank Rotary Club-Quarterly Membership-C 03/19/2024 19063 405.00 Vendor Subtotal: 405.00
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 31 PAGE 506 of 528
Account Number Vendor Description GL Date Check No Amount PO No 103 30 4399 0000 U S Bank Best Buy-Monitors for PD Managemen s03/19/2024 19063 318 68 Vendor Subtotal: 318.68
103 30 4412 0000 U S Bank UPS Mailing Dispatch Test 03/19/2024 19063 15 10 Vendor Subtotal: 15.10
103 30 4415 0000 Frank Calistro Training Mileage 3/20/24 03/08/2024 19022 22 78 Vendor Subtotal: 22.78
103 30 4415 0000 Sylvia Ramirez Training Commuter Lunch 3/19/24 03/08/2024 19051 8 00 103-30-4415-0000 Sylvia Ramirez Training-Mileage 3/19/24 03/08/2024 19051 28.14 Vendor Subtotal: 36.14
103-30-4415-0000 U.S. Bank SBCS-Training Sgt.Wu & Ofc.Calistro 03/19/2024 19063 200.00 103-30-4415-0000 U.S. Bank KTLLC-Training Dispatch Ramirez 03/19/2024 19063 199.00 103-30-4415-0000 U.S. Bank Ayres Hotel- Hotel 2 Nights Training O 03/19/2024 19063 393.12 103-30-4415-0000 U.S. Bank Drive Hospitality-Training -Parking Sg 03/19/2024 19063 15.60 103-30-4415-0000 U.S. Bank EB The Patrol-Ofc.Elizarraras 03/19/2024 19063 188.58 103-30-4415-0000 U.S. Bank EB The Patrol-Ofc.Lopez 03/19/2024 19063 188.58 103-30-4415-0000 U.S. Bank Regional Training-Training Ofc.Cordis 03/19/2024 19063 1,199.00 Vendor Subtotal: 2,383.88
103-30-4436-0000 Robert Patrick Sanderson Background Check-Police Cadet Appli 03/22/2024 19116 1,300.00 Vendor Subtotal: 1,300.00
103-30-4436-0000 U.S. Bank UPS-Mailing POST Test 03/19/2024 19063 17.13 Vendor Subtotal: 17.13
103-30-4468-0000 U.S. Bank KTLLC-Training B.Camacho 03/19/2024 19063 199.00 103-30-4468-0000 U.S. Bank KTLLC-Training B.Camacho 03/19/2024 19063 175.00 103-30-4468-0000 U.S. Bank KTLLC-Training Dispatch Alatorre 03/19/2024 19063 149.00 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 32 PAGE 507 of 528
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 523.00
103-30-4480-0000 John Incontro Conference-Per Diem Rate Dinner (1) 03/22/2024 19102 34.00 103-30-4480-0000 John Incontro Conference-Per Diem Rate Lunch (1) 4 03/22/2024 19102 18.00 103-30-4480-0000 John Incontro Conference-Per Diem Rate Incidentals 03/22/2024 19102 15.00 Vendor Subtotal: 67.00
103-30-4480-0000 U.S. Bank IACP-Conference Chief Incontro 03/19/2024 19063 625.00 Vendor Subtotal: 625.00
103-30-4492-0003 U.S. Bank Toms Men's Wear-Uniform Baton Hold 03/19/2024 19063 33.08 Vendor Subtotal: 33.08
103-30-4500-4950 The Gas Company Gas Service Jan-Feb 2024-PD 03/08/2024 19056 296.35 Vendor Subtotal: 296.35
103-30-4500-9025 Charter Communications Internet Cable Service 2/6/24-3/5/24-P 03/08/2024 19059 229.98 Vendor Subtotal: 229.98
103-30-4508-0000 U.S. Bank Mission Express-Window Tint for PD 03/19/2024 19063 103.49 103-30-4508-0000 U.S. Bank Home Depot-Padlocks for Radar Traile 03/19/2024 19063 30.85 Vendor Subtotal: 134.34
103-30-4508-0000 WEX Bank Fuel 1/26/24-2/25/24 03/22/2024 19137 309.00 Vendor Subtotal: 309.00
103-34-3332-0000 Humana Refund-Paramedic Service Overpayme 03/22/2024 19066 399.24 Vendor Subtotal: 399.24
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 33 PAGE 508 of 528
Account Number Vendor Description GL Date Check No Amount PO No 103-34-3332-0000 Janeen Wynn Refund-Paramedic Service Overpayme 03/22/2024 19067 2,439.08 Vendor Subtotal: 2,439.08
103-34-4010-0000 Ameritas Life Insurance Corp Adjustment Premium March 2024 03/22/2024 19072 -38.84 Vendor Subtotal: -38.84
103-34-4010-0000 Mutual of Omaha Adjustment Premium March 2024 03/22/2024 19109 -32.40 Vendor Subtotal: -32.40
103-34-4010-0000 PERS (Medical) Adjustment Premium April 2024 03/22/2024 0 1,730.82 Vendor Subtotal: 1,730.82
103-34-4150-0000 City of Glendale Verdugo Dispatch Jan-June 2024-FD 03/22/2024 19085 51,054.00 Vendor Subtotal: 51,054.00
103-34-4150-0000 EMS QI Partners, LLC EMS Qi & Education Jan 2024 03/08/2024 19029 2,330.00 103-34-4150-0000 EMS QI Partners, LLC EMS QI & Education Feb 2024 03/22/2024 19090 2,330.00 Vendor Subtotal: 4,660.00
103-34-4150-0000 Wittman Enterprises LLC Paramedic Billing Service Jan 2024 03/22/2024 0 5,699.10 Vendor Subtotal: 5,699.10
103-34-4204-0000 U.S. Bank LA Times-Monthly Subscription-FD 03/19/2024 19063 16.00 Vendor Subtotal: 16.00
103-34-4206-0000 Roger L Mendell AC Repair-FD 03/08/2024 0 850.00 Vendor Subtotal: 850.00
103-34-4206-0000 Air Exchange Inc Repair to Ventilation Plymovent System 03/08/2024 19013 567.25 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 34 PAGE 509 of 528
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 567.25
103-34-4206-0000 San Gabriel Valley Plumbing Restroom Repair-FD 03/22/2024 19122 846.00 Vendor Subtotal: 846.00
103-34-4206-0000 Veritiv Operating Company Janitorial Supplies 03/22/2024 0 1,115.48 Vendor Subtotal: 1,115.48
103-34-4206-0000 U.S. Bank Amazon-Cleaning Supplies 03/19/2024 19063 68.96 103-34-4206-0000 U.S. Bank Home Depot-Paint 03/19/2024 19063 18.06 103-34-4206-0000 U.S. Bank Home Depot-Paint 03/19/2024 19063 64.71 103-34-4206-0000 U.S. Bank Amazon-Kitchen Water Filter 03/19/2024 19063 56.16 103-34-4206-0000 U.S. Bank Westlake Ace Hardware-Paint 03/19/2024 19063 95.83 103-34-4206-0000 U.S. Bank Westlake Ace Hardware-Paint 03/19/2024 19063 20.94 103-34-4206-0000 U.S. Bank Amazon-Cleaning Supplies 03/19/2024 19063 15.26 Vendor Subtotal: 339.92
103-34-4316-0000 Canon Financial Services Inc Copier Lease Feb 2024-FD 03/08/2024 0 124.83 Vendor Subtotal: 124.83
103-34-4316-0000 CopyFree Technology Inc Copier Contract Base Rate 2/22/24-3/2 03/08/2024 0 23.70 Vendor Subtotal: 23.70
103-34-4316-0000 FIRE ETC SCBA Annual Flow Test & Fit Test-FD 03/22/2024 19092 1,990.00 Vendor Subtotal: 1,990.00
103-34-4316-0000 Turnout Maintenance Co LLC Turnout Maintenance 03/08/2024 19060 53.00 Vendor Subtotal: 53.00
103-34-4316-0000 U.S. Bank Home Depot-Dryer 03/19/2024 19063 631.82 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 35 PAGE 510 of 528
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 631.82
103-34-4376-0000 Bound Tree Medical, LLC Ambulance Supplies 03/08/2024 19020 160.92 Vendor Subtotal: 160.92
103-34-4376-0000 Life-Assist Inc Ambulance Supplies 03/22/2024 0 1,687.29 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 03/22/2024 0 62.30 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 03/22/2024 0 39.30 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 03/22/2024 0 1,318.08 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 03/22/2024 0 22.02 Vendor Subtotal: 3,128.99
103-34-4376-0000 Linde Gas & Equipment In Oxygen 03/22/2024 19107 332.43 103-34-4376-0000 Linde Gas & Equipment In Oxygen 03/22/2024 19107 125.61 Vendor Subtotal: 458.04
103-34-4376-0000 Office Depot Paper & Office Supplies 03/22/2024 19110 83.76 Vendor Subtotal: 83.76
103-34-4376-0000 U.S. Bank Canva-Business Cards Fire Inspector 03/19/2024 19063 30.00 103-34-4376-0000 U.S. Bank Amazon-Knox Box Key-RA 91 03/19/2024 19063 46.76 103-34-4376-0000 U.S. Bank Uncle Joes-Donuts for Lorain Fire 03/19/2024 19063 24.50 Vendor Subtotal: 101.26
103-34-4376-0000 Zoll Medical Corporation Ambulance Supplies 03/22/2024 0 80.81 103-34-4376-0000 Zoll Medical Corporation Ambulance Supplies 03/22/2024 0 923.94 103-34-4376-0000 Zoll Medical Corporation Ambulance Supplies 03/22/2024 0 780.15 Vendor Subtotal: 1,784.90
103-34-4396-0000 U.S. Bank Rotary Club-Quarterly Membership-C 03/19/2024 19063 405.00 Vendor Subtotal: 405.00
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 36 PAGE 511 of 528
Account Number Vendor Description GL Date Check No Amount PO No 103-34-4436-0000 Allstar Fire Equipment Inc Turnout Boots 03/22/2024 19070 536.37 Vendor Subtotal: 536.37
103-34-4436-0000 Eric Arroyo Background Check-Firefighter Applica 03/22/2024 0 750.00 Vendor Subtotal: 750.00
103-34-4436-0000 FIRE ETC SCBA Fit Test 1/22/24 03/08/2024 19031 110.00 Vendor Subtotal: 110.00
103-34-4436-0000 U.S. Bank Starbucks-Coffee Firefighter Interview 03/19/2024 19063 30.35 103-34-4436-0000 U.S. Bank Starbucks-Coffee Firefighter Interview 03/19/2024 19063 33.00 Vendor Subtotal: 63.35
103-34-4468-0000 U.S. Bank LA Area Fire-Training B.Campbell 03/19/2024 19063 100.00 103-34-4468-0000 U.S. Bank Big 5 Sporting Goods-Water Rescue T 03/19/2024 19063 6.54 103-34-4468-0000 U.S. Bank America Heart Shop CPR-BLS Renew 03/19/2024 19063 36.00 Vendor Subtotal: 142.54
103-34-4492-0004 U.S. Bank Conway Shield-Helmet Shield-City M 03/19/2024 19063 74.50 Vendor Subtotal: 74.50
103-34-4500-4950 The Gas Company Gas Service Jan-Feb 2024-FD 03/08/2024 19056 670.14 Vendor Subtotal: 670.14
103-34-4500-9025 AT&T Phone Service Jan-Feb 2024-FD 03/08/2024 19017 64.94 103-34-4500-9025 AT&T Phone Service Feb-March 2024-FD 03/22/2024 19074 1,668.63 Vendor Subtotal: 1,733.57
103-34-4500-9025 AT&T City Hall Compound Internet Service M 03/22/2024 19075 183.55 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 37 PAGE 512 of 528
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 183.55
103-34-4500-9025 AT&T Long Distance Long Distance Phone Service-FD 03/08/2024 19019 46.73 103-34-4500-9025 AT&T Long Distance Long Distance Phone Service-Feb 202 03/22/2024 19076 46.73 Vendor Subtotal: 93.46
103-34-4500-9025 U.S. Bank Ringcentral-Fax Line 2/17/24-3/16/24- 03/19/2024 19063 24.23 Vendor Subtotal: 24.23
103-34-4500-9025 Verizon Wireless Mobile Computer Service 1/24/24-2/2 03/22/2024 19135 296.66 Vendor Subtotal: 296.66
103-34-4508-0000 U.S. Bank O'Reilly Auto Parts-E91 Apparatus Pa 03/19/2024 19063 18.72 103-34-4508-0000 U.S. Bank Sirius XM-Satellite Radio BC9 03/19/2024 19063 275.90 103-34-4508-0000 U.S. Bank Amazon-Truck Wash Brush 03/19/2024 19063 56.06 103-34-4508-0000 U.S. Bank Sealight-Headlights BC 9 03/19/2024 19063 269.98 Vendor Subtotal 620.66
Subtotal for Fund: 103 221,112.02
204-64-4150-0000 Rodolfo Cardenas DJ for Happy Hour 3/6/24 03/08/2024 19024 200.00 Vendor Subtotal 200 00
Subtotal for Fund: 204 200.00
207-11-4208-1330 City of Pasadena Dial-A-Ride Service July-Sept 2023 03/22/2024 19086 1,832.28 Vendor Subtotal 1,832 28
207-64-4208-0000 Gold Coast Tours Prop A Senior Trip 12/5/23 03/08/2024 19036 1,272.00 Vendor Subtotal 1,272 00
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 38 PAGE 513 of 528
Account Number Vendor Description GL Date Check No Amount PO No Subtotal for Fund: 207 3,104.28
281-50-4399-0000 Picnic Furniture Inc Memorial Bench-Lacy Park 03/22/2024 19113 979.03 Vendor Subtotal: 979.03
281-91-4370-2575 Ingram Library Services Books 03/22/2024 0 89.10 Vendor Subtotal: 89.10
281-91-4376-2575 U.S. Bank Etchworld-Glass Etching Supplies 03/19/2024 19063 53.56 281-91-4376-2575 U.S. Bank Amazon-Valentine Day Cards Program 03/19/2024 19063 247.85 281-91-4376-2575 U.S. Bank Amazon-Glass Etching Program Suppl 03/19/2024 19063 27.32 281-91-4376-2575 U.S. Bank Amazon-Glass Etching Program Suppl 03/19/2024 19063 126.52 281-91-4376-2575 U.S. Bank 99 Cents Store-Glass Etching Supplies 03/19/2024 19063 44.43 Vendor Subtotal: 499.68
281-92-4150-2575 Dream Shapers Children's Program 3/9/24 03/08/2024 19028 375.00 Vendor Subtotal: 375.00
281-92-4370-2575 Brodart Co Books 03/08/2024 0 16.44
281-92-4370-2575 Brodart Co Books 03/08/2024 0 24.98
Vendor Subtotal: 41.42
281-92-4376-2575 Office Depot Open House Flyers 03/08/2024 19047 284.70 Vendor Subtotal: 284.70
281-92-4376-2575 U.S. Bank Amazon-Lunar New Year Lantern Prog 03/19/2024 19063 8.75 281-92-4376-2575 U.S. Bank Amazon-Lunar New Year Lantern Prog 03/19/2024 19063 39.19 281-92-4376-2575 U.S. Bank Amazon-Open House Raffle Prize 03/19/2024 19063 50.00 281-92-4376-2575 U.S. Bank Target-Open House Program Supplies 03/19/2024 19063 59.13 281-92-4376-2575 U.S. Bank Target-Open House Program Supplies 03/19/2024 19063 55.92 281-92-4376-2575 U.S. Bank Target-Tween Winter Warmer Program 03/19/2024 19063 20.55 281-92-4376-2575 U.S. Bank Amazon-Maker Monday Program Sup 03/19/2024 19063 270.48 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 39 PAGE 514 of 528
Account Number Vendor Description GL Date Check No Amount PO No 281-92-4376-2575 U.S. Bank Amazon-Blast of Lion's Breath Progra 03/19/2024 19063 5.52 281-92-4376-2575 U.S. Bank Amazon-Open House Program Supplie 03/19/2024 19063 6.24 281-92-4376-2575 U.S. Bank Target-Open House Program Supplies 03/19/2024 19063 7.09 281-92-4376-2575 U.S. Bank Target-Tween Winter Warmer Program 03/19/2024 19063 -0.10 281-92-4376-2575 U.S. Bank Target-Credit 03/19/2024 19063 -0.10 281-92-4376-2575 U.S. Bank Target-Tween Winter Warmer Program 03/19/2024 19063 33.34 281-92-4376-2575 U.S. Bank Amazon-Art of Mo Willems Program S 03/19/2024 19063 104.55 281-92-4376-2575 U.S. Bank Target-Teen Advisory Group Supplies 03/19/2024 19063 32.84 281-92-4376-2575 U.S. Bank Amazon-Credit 03/19/2024 19063 -57.63 281-92-4376-2575 U.S. Bank Party City-Open House Program Supp 03/19/2024 19063 158.03 281-92-4376-2575 U.S. Bank Target-Teen Advisory Group Supplies 03/19/2024 19063 4.37 Vendor Subtotal: 798.17
Subtotal for Fund: 281 3,067.10
394-40-4600-1000 CABD Construction Inc Construction SMCC Project Payment # 03/22/2024 0 44,940.75 000001029 Vendor Subtotal: 44,940.75
394-40-4600-1000 Griffin Structures Inc Construction Management Service SM 03/22/2024 0 3,883.33 000001030 Vendor Subtotal: 3,883.33
394-40-4600-1000 U.S. Bank B & H Signs-Green Room Sign-SMCC 03/19/2024 19063 242.83 394-40-4600-1000 U.S. Bank CA Dept Tax & Fee-Hazardous Waste 03/19/2024 19063 493.00 Vendor Subtotal: 735.83
394-44-4600-8022 Dudek Lift Station Improvement Program 10/ 03/08/2024 0 1,881.25 Vendor Subtotal: 1,881.25
394-46-4600-8024 Dudek Lacy Park Box Culvert Replacement D 03/22/2024 0 16,937.50 Vendor Subtotal: 16,937.50
394-48-4600-0510 Devil Mountain Wholesale Nursery L Trees Planted Citywide 03/22/2024 19087 3,179.00 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 40 PAGE 515 of 528
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 3,179.00
394-48-4600-0525 Transtech Engineers, Inc Traffic Engineering-Rose Ave Traffic C 03/22/2024 19131 2,469.00 394-48-4600-0525 Transtech Engineers, Inc Traffic Engineering-Duarte Traffic Cal 03/22/2024 19131 3,125.00 394-48-4600-0525 Transtech Engineers, Inc Traffic Engineering-School Sign Revie 03/22/2024 19131 1,070.00 Vendor Subtotal: 6,664.00
394-48-4600-0533 Transtech Engineers, Inc Traffic Engineering-Schools Sign Revi 03/22/2024 19131 1,891.00 Vendor Subtotal: 1,891.00
Subtotal for Fund: 394 80,112.66
591-11-4613-0561 IntelesysOne Setup Microsoft 365 and License for 8 03/08/2024 0 29,002.50 Vendor Subtotal: 29,002.50
Subtotal for Fund: 591 29,002.50
595-10-4150-0000 AdminSure Inc Workers' Comp Claims Admin March 03/08/2024 0 1,980.00 595-10-4150-0000 AdminSure Inc Workers' Comp Claims Admin April 2 03/22/2024 0 1,980.00 Vendor Subtotal: 3,960.00
595-10-4356-0000 Arthur J. Gallagher Risk Managemen Insurance Brokerage Fee 9/12/23-9/12 03/22/2024 19069 19,000.00 Vendor Subtotal: 19,000.00
Subtotal for Fund: 595 22,960.00
609-00-2002-0000 Metro Water Domestic Water Jan 2024 03/22/2024 0 13,425.57 Vendor Subtotal: 13,425.57
609-00-2048-0070 Cristina Mamaril Refund-SMCC Deposit 3/9/24 Permit 03/22/2024 19068 500.00 AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 41 PAGE 516 of 528
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 500.00
609-00-2048-2575 Friends of Crowell Public Lib Credit Card Sales Friends Bookstore F 03/22/2024 19095 690.25 Vendor Subtotal: 690.25
Subtotal for Fund: 609 14,615.82
Report Total: 1,376,654.94
AP-Transactions by Account (03/27/2024 - 10:21 AM) Page 42 PAGE 517 of 528
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Alison Walker, City Clerk
DATE: April 10, 2024
SUBJECT: APPROVAL OF MINUTES
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
BACKGROUND
The City Council of the City of San Marino, at a regular meeting held on Wednesday, April 9, 2014, approved the action minute format for City Council and all advisory body meetings. An exception was made for the Library Board of Trustees to have summary minutes at the September 9, 2020, Council meeting, however, the Library Board of Trustees moved back to action minutes after approval at the July 13, 2022, Council meeting.
DISCUSSION
Attached for Council consideration are the following City Council minutes:
Special meeting of March 13, 2024; and
Regular meeting of March 13, 2024; and
Adjourned regular meeting of March 29, 2024.
FISCAL IMPACT & PROCUREMENT REVIEW
None.
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 518 of 528
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
RECOMMENDATION
Staff recommends the Council approve the March 2024 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the special meeting of March 13, 2024, the regular meeting of March 13, 2024, and the adjourned regular meeting of March 29, 2024.”
ATTACHMENTS
1. Minutes of March 13, 2024 - Special Meeting
2. Minutes of March 13, 2024 - Regular Meeting
3. Minutes of March 29, 2024 - Adjourned Regular Meeting PAGE 519 of 528
MINUTES
SPECIAL MEETING
OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, MARCH 13, 2024 AT 4:00 PM
EMERGENCY OPERATIONS CENTER
CALL TO ORDER
Mayor Huang called the meeting to order at 4:00 p.m., in the City Hall Emergency Operations Center (EOC), located at 2200 Huntington Drive, San Marino, CA 91108.
ROLL CALL: PRESENT: Mayor Huang, Vice Mayor Shepherd Romey (arrived at 4:20 p.m.) Council Member Chou, Council
Member Lo
ABSENT: Council Member Talt
PUBLIC COMMENTS
The following person(s) provided comment:
- None
CLOSED SESSION
At 4:01 p.m. the City Council recessed to closed session to discuss the following items:
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION GOVERNMENT CODE 54956.9 (D)(2)
The City Council is meeting with respect to two (2) matters of significant exposure to litigation against the City.
2. CONFERENCE WITH LABOR NEGOTIATORS
GOVERNMENT CODE SECTION 54957.6
City Negotiator(s):
Human Resources Director Guerrero
City Manager Eskandar
Employee Organization(s):
San Marino Police Officers’ Association
San Marino Firefighters’ Association
San Marino City Employees’ Association
Unrepresented Employees
PAGE 520 of 528
CITY COUNCIL MINUTES REGULAR MEETING
WEDNESDAY, MARCH 13, 2024 PAGE 2 OF 2
RECONVENE TO OPEN SESSION
At 6:05 p.m. the City Council reconvened to open session.
CLOSED SESSION REPORT
The City Council met on Items 1 through 2 and there was no reportable action.
ADJOURNMENT
At 6:06 p.m., Mayor Huang adjourned the special meeting.
ALISON WALKER
CITY CLERK
PAGE 521 of 528
MINUTES
REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, MARCH 13, 2024 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
Mayor Huang called the regular meeting to order at 6:11 p.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Huang.
ROLL CALL: PRESENT: Council Member Lo, Council Member Chou, Vice Mayor Shepherd Romey, Mayor Huang
ABSENT: Council Member Talt
PUBLIC COMMENTS
The following person(s) provided comment:
- Barbara Messina
- Josefina Bassi
- Melinda Minkler Martinez
- Nadia Tedmori
- John Chou
CITY MANAGER'S REPORT
City Manager Eskandar gave the report.
NEW BUSINESS
1. SELECTION OF FY 2024-25 PRIORITY INITIATIVE PROPOSALS The City Council discusses priority initiatives presented by staff and gave direction.
The following person(s) provided comment:
- None
CONSENT CALENDAR
The following person(s) provided comment:
- John Chou
PAGE 522 of 528
CITY COUNCIL MINUTES REGULAR MEETING
WEDNESDAY, MARCH 13, 2024 PAGE 2 OF 4
Council Member Lo moved, seconded by Vice Mayor Shepherd Romey, to approve Items 2 through 11 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Vice Mayor Shepherd Romey, Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: Council Member Talt
2. ADOPTION OF ORDINANCE NO. O-24-1411 (SECOND READING) AMENDING MUNICIPAL CODE SECTIONS 23.01.01 AND 23.02.25 TO
IMPLEMENT STATE LAW REGARDING ACCESSORY DWELLING UNITS
The following person(s) provided written comment:
- Dylan Casey and James M. Lloyd on behalf of CalHDF
The City Council adopted Ordinance No. O-24-1411, an Ordinance of the San Marino City Council amending Municipal Code Sections 23.01.01 and 23.02.25 to implement State law regarding accessory dwelling units.
3. ADOPTION OF RESOLUTION NO. R-24-03 AMENDING THE JOB
CLASSIFICATIONS FOR THE POSITIONS OF POLICE RECORDS CLERK
AND PART-TIME LIBRARY ASSISTANT
The City Council adopted Resolution No. R-24-03, amending the job classifications for the positions of Police Records Clerk and part-time Library Assistant.
4. ADOPTION OF RESOLUTION NO. R-24-04 AMENDING THE
UNREPRESENTED EMPLOYEES SALARY AND BENEFITS SCHEDULE FOR THE PERIOD COVERING JULY 1, 2022, THROUGH JUNE 30, 2024,
PERTAINING TO SICK LEAVE POLICY AND APPROPRIATE FUNDS IN THE AMOUNT OF $15,695
The City Council adopted Resolution No. R-24-04 amending Resolution No. R-23- 23; and approved additional appropriations in the amount of $15,695 in FY 2023-2024 to be spread over the affected part-time personnel budget line items.
5. ACCEPTANCE OF DONATIONS TO THE POLICE AND FIRE DEPARTMENTS
FROM THE CHINESE CLUB OF SAN MARINO
The City Council (1) accepted the donation of $20,000 from the Chinese Club of San Marino; (2) approved the fiscal year 2023-2024 revenue budget amendment of $10,000 in the Donations Fund (Acct. 281-30-3601-0000: Police Donations Received); (3) approved the fiscal year 2023-2024 revenue budget amendment of $10,000 in the Donations Fund (Acct. 281-34-3601-0000: Fire Donations Received); approved an expenditure budget amendment of $10,000 PAGE 523 of 528
CITY COUNCIL MINUTES REGULAR MEETING
WEDNESDAY, MARCH 13, 2024 PAGE 3 OF 4
to account 281-30-4376-0000 (Materials & Supplies); and approved an expenditure budget amendment of $10,000 to account 281-34-4399-0000 (NonCapitalized Equipment).
6. APPROVAL OF A THREE YEAR AGREEMENT FOR MICROSOFT 365
LICENSING
The City Council authorized the City Manager to execute a three-year agreement with Dell Corporation for Microsoft 365 licenses in an amount not-to-exceed $35,151.60 annually or $105,454.80 total.
7. APPROVAL OF THE INSTALLATION AND WAIVING OF COSTS FOR THE
SAN MARINO SCHOOLS FOUNDATION OF STREET POLE BANNERS
The City Council approved a request from the San Marino Schools Foundation that is in accordance with Resolution No. R-14-22 for the installation and display of banners citywide between April 1 and June 30 of 2024.
8. APPROVAL OF REQUEST TO WAIVE SPECIAL EVENT PERMIT FEES FOR THE 2024 JP BLECKSMITH RUN
The City Council waived the Special Event Permit fees associated with the JP Blecksmith Run.
9. CASH AND INVESTMENT REPORT FOR THE MONTH OF JANUARY 2024 The City Council received and filed the Cash and Investment Report for the month of January 2024.
10. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR FEBRUARY 2024
The City Council received and filed the Monthly Disbursements Report for the month of February 2024.
11. APPROVAL OF MINUTES
The City Council approved the minutes of the special meeting of February 14, 2024, the regular meeting of February 14, 2024, the joint meeting with the Library Board of Trustees of February 23, 2024, the adjourned regular meeting of February 23, 2024, and the special meeting of February 23, 2024.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
The following person(s) provided written communications or public writings:
- None
FUTURE AGENDA ITEMS
The following item(s) were requested:
- None PAGE 524 of 528
CITY COUNCIL MINUTES REGULAR MEETING
WEDNESDAY, MARCH 13, 2024 PAGE 4 OF 4
ADJOURNMENT
At 8:25 p.m., Mayor Huang adjourned the meeting to Friday, March 29, at 8:30 a.m.
ALISON WALKER
CITY CLERK
PAGE 525 of 528
MINUTES
ADJOURNED REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
FRIDAY, MARCH 29, 2024 AT 8:30 AM
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
Mayor Huang called the regular meeting to order at 8:30 a.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Huang.
ROLL CALL: PRESENT: Mayor Huang, Vice Mayor Shepherd Romey, Council Member Lo, Council Member Talt
ABSENT: Council Member Chou
PUBLIC COMMENTS
The following person(s) provided comment:
- None
NEW BUSINESS
NEW BUSINESS
1. REVIEW OF DRAFT FISCAL YEAR 2024-25 CAPITAL EQUIPMENT AND CONSTRUCTION PLANS AND 5-YEAR FORECAST
City Manager Eskandar gave an introduction and Parks & Public Works Director Shah presented the staff report.
The following person(s) provided written comment:
- Su Viswanathan
- Mary Ulin
Mayor Huang recessed the meeting at 9:41 a.m. and resumed the meeting at 9:50 a.m.
2. APPROVAL OF RESOLUTION TO ESTABLISH FISCAL YEAR 2024-25
PUBLIC SAFETY SPECIAL TAX LEVIES
Interim Finance Director Shea presented the staff report.
The following person(s) provided comment:
- None PAGE 526 of 528
CITY COUNCIL MINUTES REGULAR MEETING
FRIDAY, MARCH 29, 2024 PAGE 2 OF 3
Vice Mayor Shepherd Romey moved, seconded by Council Member Lo, to approve Resolution No. R-24-02 establishing the Public Safety Special Tax Levies for Fiscal Year 2024-25.
Motion passed by the following vote:
AYES: Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: Council Member Chou
CONSENT CALENDAR
The following person(s) provided comment:
- None
Council Member Talt moved, seconded by Council Member Lo, to approve Item 3 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: Council Member Chou
3. ACCEPTANCE OF $22,000 IN MEMBER AGENCY ADMINISTERED
INCENTIVE PROGRAM FUNDS FROM THE METROPOLITAN WATER
DISTRICT OF SOUTHERN CALIFORNIA TO BE USED TOWARDS THE
PROCUREMENT AND INSTALLATION OF IRRIGATION UPGRADES ON
CITY LANDSCAPED MEDIANS
The City Council accepted $22,000 in Member Agency Administered Incentive Program funds from the Metropolitan Water District of Southern California to be used towards the procurement and installation of irrigation upgrades on City landscaped medians, as described in the staff report.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
The following person(s) provided written communications or public writings:
- None
PAGE 527 of 528
CITY COUNCIL MINUTES REGULAR MEETING
FRIDAY, MARCH 29, 2024 PAGE 3 OF 3
FUTURE AGENDA ITEMS
The following item(s) were requested:
- None
ADJOURNMENT
At 11:16 a.m., Mayor Huang adjourned the meeting in memory of Former Mayor/Council Member Dick Ward.
ALISON WALKER
CITY CLERK
PAGE 528 of 528