Agenda packet — San Marino City Council, April 10, 2024 (part 1 of 2)

AGENDA – APRIL 10, 2024

CITY OF SAN MARINO

CITY COUNCIL AGENDA
Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108

REGULAR MEETING OF THE

SAN MARINO CITY COUNCIL
WEDNESDAY, APRIL 10, 2024 AT 6:00 PM

CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.

How to view or listen to the meeting from home:

Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:

Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 PAGE 1 of 528
AGENDA – APRIL 10, 2024
p.m. will be included in the public comment record but not provided to City Council at the meeting.

Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the inperson comments.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Member Chou, Council Member Lo, Council Member Talt, Vice Mayor Shepherd Romey, and Mayor Huang

POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.

PRESENTATION

PRESENTATION OF PROCLAMATION FOR NATIONAL LIBRARY WEEK
PAGE 2 of 528
AGENDA – APRIL 10, 2024

NEW BUSINESS

1. CONSIDERATION OF RESOLUTION NO. R-24-08 ESTABLISHING A

WEEKEND ADMISSION FEE FOR LACY PARK
Recommendation: Staff recommends the City Council adopt Resolution No. R-24-08, establishing a weekend admission fee for non-residents at Lacy Park. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-24-08, a Resolution of the San Marino City Council establishing a weekend admission fee for non-residents at Lacy Park.”

2. AWARD OF MULTI-YEAR MAINTENANCE SERVICES AGREEMENT TO BASE HILL INC., IN A TOTAL AMOUNT NOT TO EXCEED $246,110 FOR CITYWIDE CUSTODIAL/JANITORIAL SERVICES THROUGH JUNE 30, 2026
Recommendation: Staff recommends the City Council award a multi-year Maintenance Services Agreement to Base Hill, Inc. for janitorial/custodial services through June 30, 2026, in a total amount not to exceed $246,110.
“I move to award a multi-year Maintenance Services Agreement to Base Hill, Inc. for janitorial/custodial services through June 30, 2026, in a total amount not to exceed $246,110.”

CONSENT CALENDAR

3. APPROVAL OF RESOLUTION NO. R-24-05, ADOPTING THE CITY OF SAN MARINO 2024 INVESTMENT POLICY
Recommendation: Staff recommends that the City Council approve the City’s Investment Policy for 2024. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-24-05, a Resolution of the City Council of the City of San Marino, California, Adopting the 2024 Investment Policy.”

4. APPROVAL OF THE PURCHASE OF UNMANNED AERIAL SYSTEMS (UAS) Recommendation: Staff recommends the City Council authorize the purchase of two UAS systems from Skydio, Inc. using COPS Fund monies. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the purchase of two UAS systems from Skydio, Inc. for $33,117.13 using COPS Fund monies.”
PAGE 3 of 528
AGENDA – APRIL 10, 2024

5. APPROVAL OF AGREEMENT AMENDMENT NO. 1 WITH CIVICPLUS, LLC.

FOR RECREATION MANAGEMENT SOFTWARE, CIVICREC
Recommendation: Staff recommends the Council approve Amendment No. 1 to extend the term of the Professional Services Agreement through May 6, 2029, establish pricing for each year, and amend the insurance requirements. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Amendment No. 1 to extend the term of the Professional Services Agreement through May 6, 2029, establish pricing for each year, amend the insurance requirements, and authorize the City Manager to execute the amendment on behalf of the City.”

6. APPROVAL OF NOTICE OF COMPLETION FOR THE STORM DRAIN TRASH CAPTURE FILTER PROGRAM PROJECT NO. 46-8026 PERFORMED BY G2 CONSTRUCTION, INC.

Recommendation: Staff recommends that the City Council accept the FY 23-24 Storm Drain Trash Capture Filter Program Project No. 46-8026 as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to accept the FY 23-24 Storm Drain Trash Capture Filter Program Project No. 46-8026, performed by G2 Construction, Inc. as complete and authorize the City Clerk to file the Notice of Completion.”

7. CASH AND INVESTMENT REPORT FOR THE MONTH OF FEBRUARY 2024 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of February 2024.”

8. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR MARCH 2024
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of March 2024. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of March 2024.”

9. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the March 2024 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:

PAGE 4 of 528
AGENDA – APRIL 10, 2024
“I move to approve the minutes of the special meeting of March 13, 2024, the regular meeting of March 13, 2024, and the adjourned regular meeting of March 29, 2024.”

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

FUTURE AGENDA ITEMS

ADJOURNMENT
Posted: 4/5/2024 ALISON WALKER

CITY CLERK
PAGE 5 of 528
City Manager’s Report and
Operational Dashboard
April 10, 2024
PAGE 6 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024
105
92 97
80 114
95 77 80
102
0 20
40 60
80 100
120
140
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
In-City Incidents
FY 22-23 FY 23-24
86 93 97
81 75
103
83 76 74
0 20
40 60
80 100
120
140
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Out-of-City Incidents
FY 22-23 FY 23-24
Fire
Fiscal Year 22-23 Total: 1,120 Current Fiscal Year-to-Date Total: 842 Fiscal Year 22-23 Total: 1,146 Current Fiscal Year-to-Date Total: 768 PAGE 7 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024
1 1 1
0 4
1 0
2 1
0 1
2 3
4 5
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Cardiac Arrests
FY 22-23 FY 23-24
0 0 0 0
1 1
0 0 0
0 1
2 3
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Return of Spontaneous Circulation FY 22-23 FY 23-24
Fire
Fiscal Year 22-23 Total: 19 Current Fiscal Year-to-Date Total: 11 Fiscal Year 22-23 Total: 4 Current Fiscal Year-to-Date Total: 2 PAGE 8 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024
0:01:08 0:01:07 0:01:11 0:01:18 0:01:14 0:01:17 0:01:26 0:01:38 0:01:06
0:00:00
0:00:43
0:01:26
0:02:10
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: EMS Turnout
FY 22-23 FY 23-24
0:01:35 0:01:46 0:01:40 0:01:31 0:01:50 0:01:31
0:01:02
0:02:00
0:00:47 0:00:00
0:00:43
0:01:26
0:02:10
0:02:53
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Perentile Response Time: Fire Turnout
FY 22-23 FY 23-24
0:06:12 0:06:43 0:07:06 0:06:16 0:06:18 0:05:45 0:05:11 0:05:15 0:05:23 0:02:53
0:07:12
0:11:31
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: Overall Response
FY 22-23 FY 23-24
The San Marino Fire Department has adopted the National Fire Protection Association (NFPA) 1710 standards for response time reporting. NFPA standards represent aspirational goals for Fire Departments. By measuring response in percentiles rather than averages, the Fire Department is able to more accurately measure performance of responding units. The time reported as the 90th percentile turnout or response time means that 90% of incidents were as fast, or faster, than the reported time.

Fire
Fiscal Year 22-23 Response Rate: 59 sec Current Fiscal Year Response Rate: 59 sec Fiscal Year 22-23 Response Rate: 1 min 15 sec Current Fiscal Year Response Rate: 1 min and 21 sec Fiscal Year 22-23 Response Rate: 5 min 59 sec Current Fiscal Year Response Rate: 6 min and 1 sec Turnout Time - the amount of time after dispatch for firefighters to don safety equipment and start vehicle response.

Overall Response Time - the total amount of time it takes to respond to an incident, from initial dispatch to arriving on scene.

Verdugo Dispatch changed the way
the times were calculated, resulting
in an overall adjustment of times as
of the 2/14/24 report.

PAGE 9 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024
5 8
4 4
8 12
3 6
4 0
5 10
15 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Residential Burglaries
FY 22-23 FY 23-24
7 7 6 7
9 16 15
5 7
0 5
10 15
20 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Larcenies
FY 22-23 FY 23-24
Police
Fiscal Year 22-23 Total: 65 Current Year-to-Date Total: 54 Fiscal Year 22-23 Total: 117 Current Year-to-Date Total: 79 Burglary - the act of entering a premise with the intent of committing a felony or stealing property.

Larceny - the unlawful removal of property. Any person who feloniously steals, takes, carries, leads or drives away the personal property of another is guilty of larceny theft by either misdemeanor of felony larceny.

PAGE 10 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024

262
168 186 164
234 219
300
226
280
0 100
200
300
400
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Traffic Citations Issued
FY 22-23 FY 23-24
2 4
7 8
5 2
0 1
3 0
5 10
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Community Meetings
FY 22-23 FY 23-24
Fiscal Year 22-23 Total: 2,061 Current Year-to-Date Total: 2,039 Fiscal Year 22-23 Total: 22 Current Year-to-Date Total: 32 Police
PAGE 11 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024

92 91
70 104
62 54 64 56
73 0
50 100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Building Permits Issued
FY 22-23 FY 23-24
5 7
7 11
5 3 3 4
6 0
5 10
15 20
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Tree Removal Permits Issued
FY 22-23 FY 23-24
2 2 2
4 2
4 1
4 5
0 2
4 6
8 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Business Licenses
FY 22-23 FY 23-24
Community Development
Fiscal Year 22-23 Total: 905 Current Year-to-Date Total: 666 Fiscal Year 22-23 Total: 87 Current Year-to-Date Total: 51 Fiscal Year 22-23 Total: 35 Current Year-to-Date Total: 26 PAGE 12 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024

3 5
2 4
3 0
3 2 1
0 5
10 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Permits Issued
FY 22-23 FY 23-24
1 1 0
6 4 4
2 6
1 0
5 10
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Applications Submitted
FY 22-23 FY 23-24
82 105 105 87
65 83 81
97 63
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Open Code Enforcement Cases
FY 22-23 FY 23-24
Community Development
Fiscal Year 22-23 Total: 41 Current Year-to-Date Total: 23 Fiscal Year 22-23 Total: 52 Current Year-to-Date Total: 25 Fiscal Year 22-23 Average per Month: 69 Current Year-to-Date Average per Month: 85 PAGE 13 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024

53 22
54 61
42 31
76 43
71 0
50 100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Programs Offered
FY 22-23 FY 23-24
10836
2159 1,709 3,306
999 2,282 912 1,191 2,489
0 5,000
10,000
15,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Participants
FY 22-23 FY 23-24
25 19
30 38
28 26
18 13
23 0
10 20
30 40
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Rental Bookings
FY 23-24
Community Services
Fiscal Year 22-23 Total: 609 Current Year-to-Date Total: 453 Fiscal Year 22-23 Total: 32,065 Current Year-to-Date Total: 25,883 Current Year-to-Date Total: 220
PAGE 14 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024

10,588 11,052 10,075 9,915 11,284 10,677 12,308 10,591 11,638 0 5,000
10,000
15,000
20,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Library Circulation Total
FY 22-23 FY 23-24
9,369 9,756 8,995 8,858 10,160 9,621 11,096
9,391 10,468
1,219 1,296
1,080 1,057
1,124 1,056
1,212
1,200
1,170
0 2,000
4,000
6,000
8,000
10,000
12,000
14,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
FY 2023-24 Library Circulation Breakdown
In-Person Digital
Fiscal Year 22-23 Total: 139,989 Current Year-to-Date Total: 98,128 Community Services
PAGE 15 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024

$107,342
$1,753,659
$245,823 $1,063,216$1,413,020
$9,713,652
$4,448,189
$2,221,326
$154,327
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Revenues
FY 22-23 FY 23-24
$5,024,667
$2,818,718
$4,167,689
$2,218,894
$2,574,296
$2,773,144
$2,547,812
$2,016,976
$2,976,117
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Expenses
FY 22-23 FY 23-24
$83,280
$129,118
$172,397
$140,343 $153,925 $167,547 $180,162 $153,563
$240,201
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overtime Expenses
FY 22-23 FY 23-24
Finance
Fiscal Year 22-23 Total: $35,311,777 Year-to-Date Total: $21,120,553 Fiscal Year 22-23 Total: $38,790,100 Year-to-Date Total: $27,118,315 Fiscal Year 22-23 Total: $1,466,556 Year-to-Date Total: $1,420,535 PAGE 16 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024

$15,392,335
$14,160,299
$11,859,613
$7,120,318
$6,300,434
$14,778,975
$16,439,176
$16,624,515
$13,890,418
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
General Fund Balance at End of Each Month
FY 22-23 FY 23-24
$37,767,669
$35,768,971
$33,101,058
$31,780,272
$30,580,470
$37,040,167
$39,144,993
$38,952,594
$38,348,721
$30,000,000
$32,000,000
$34,000,000
$36,000,000
$38,000,000
$40,000,000
$42,000,000
$44,000,000
$46,000,000
$48,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overall Cash Balance in the Bank at End of Each Month
FY 22-23 FY 23-24
Finance
PAGE 17 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024

109 108 109 108 107 106 104 101 103
80 90
100
110
120
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Employees (112 budgeted)
FY 22-23 FY 23-24
68 68
40 46 45 46 44 44 47
0 20
40 60
80 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Part-Time Employees
FY 22-23 FY 23-24
Fiscal Year 22-23 Average: 99 Current Year-to-Date Average: 106 Human Resources
Fiscal Year 22-23 Average: 46 Current Year-to-Date Average: 50

2.7% 3.6% 2.7% 3.6% 4.5% 5.4%

7.1%

9.8%

8.0%
0%
5%
10%
15%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Position Vacancy Rate
FY 22-23 FY 23-24
Fiscal Year 22-23 Average: 8.24% Current Year-to-Date Average: 5.27% PAGE 18 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024

56 60 66 65 63 70 71 66 68
0 20
40 60
80 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (Total Open)
FY 22-23 FY 23-24
1 7
3 2 2
5 8
2 3
0 5
10 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (New)
FY 22-23 FY 23-24
72 123
72 50 51 59
154
83 102
0 50
100
150
200
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Cumulative Days Off (in month)
FY 22-23 FY 23-24
Several COVID-19 Exposure cases caused a spike in Workers’ Comp Cumulative Days Off in January 2024.

Human Resources
Fiscal Year 22-23 Average: 59 Current Year-to-Date Average: 65 Fiscal Year 22-23 Total: 45 Current Year-to-Date Total: 33 Fiscal Year 22-23 Total: 492 Current Year-to-Date Total: 766 PAGE 19 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024

80% 71% 68% 67% 67% 60% 54% 54%
80%
0%
50%
100%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Performance Evaluation Completion Rate
Fiscal Year 2023-24
Current Year-to-Date Average: 67%
Human Resources
PAGE 20 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024

60 89
49 54 43
30 37 46
51 0
50 100
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Maintenance Service Requests Opened
FY 22-23 FY 23-24
7%
3% 4%
6% 5% 5% 5% 4% 4%
0%
5%
10%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Fleet Out of Service More Than 3 Business Days
FY 22-23 FY 23-24
Fiscal Year 22-23 Average: 4.8% Current Year-to-Date Average: 4.8% Fiscal Year 22-23 Total: 620 Current Year-to-Date Total: 459 Parks & Public Works
86% 87%
90% 91%
88%
93% 94%
91% 92%
75%
80%
85%
90%
95%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Service Requests Closed Within 5 Business Days
FY 22-23 FY 23-24
Fiscal Year 22-23 Average: 86% Current Year-to-Date Average: 90% PAGE 21 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024

0 1
2 3
4 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Customer Service Surveys Received
FY 22-23 FY 23-24
Capital Projects in Design 4
Capital Projects in Construction 3
Fiscal Year 22-23 Total: 8 Current Year-to-Date Total: 7 0%
50%
100%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Customer Survey Rating of Good/Superior
FY 22-23 FY 23-24
Fiscal Year 22-23 Average: 79% Current Year-to-Date Average: 100% Parks & Public Works
PAGE 22 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024

22 21
26 23 16
16 35
30 35
0 10
20 30
40 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Public Record Requests Received
FY 22-23 FY 23-24
9 7 7 8 7
10 5 6 7
0 5
10 15
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Average Time to Respond to Public Records Requests
FY 22-23 FY 23-24
4 1
0 1
0 0 0 0
1 0
2 4
6 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Claims Received
FY 22-23 FY 23-24
City Manager’s Office
Fiscal Year 22-23 Total: 276 Current Year-to-Date Total: 224 Fiscal Year 22-23 Average: 8 Current Year-to-Date Average: 7 Fiscal Year 22-23 Total: 93 Current Year-to-Date Total: 66 PAGE 23 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024

2 55
3 1 1 0 0
7 7
0 20
40 60
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Proclamations and Certificates Prepared
FY 22-23 FY 23-24
1 2
3 1
2 1
1 1
3 3
3 2
4 5
4 4
2 1
3 2
2 1
4 5
2 5
2 1
4 3
4 1
1 4
2 3
6 3
1 3
1 City Manager's Office
Finance
Human Resources
Community Development
Parks & Public Works
Fire
Police
Community Services
# of Agenda Items by Department (FY 22-23)
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Fiscal Year 22-23 Total: 70 Current Year-to-Date Total: 76 City Manager’s Office
PAGE 24 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024

3 7 8 7 5
2 6 4
8 0
5 10
15 20
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Film Permits Processed
FY 22-23 FY 23-24
3 1
2 3
0 0
1 1
2 0
1 2
3 4
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Special Event Permits Processed
FY 22-23 FY 23-24
City Manager’s Office
Fiscal Year 22-23 Total: 92 Current Year-to-Date Total: 50 Fiscal Year 22-23 Total: 16 Current Year-to-Date Total: 13 PAGE 25 of 528
City Manager’s Report and Operational
Dashboard
April 10, 2024

77 78
12 9
43 20
60 7
24 0
50 100
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Weekly Briefing Monthly Sign Ups
FY 23-24
9,000
11,000
9,500
8,700
6,100
7,300
4,300
7,500
10,000
9,100
9,900
11,000
4,300
6,400
4,100
7,300
5,700
8,300
0 2,000
4,000
6,000
8,000
10,000
12,000
Facebook Instagram
Social Media Reach
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
City Manager’s Office
Current Year-to-Date Average: 37
PAGE 26 of 528
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Joseph Montes, City Attorney
Stephen A. McEwen, Assistant City Attorney
DATE: April 10, 2024
SUBJECT: CONSIDERATION OF RESOLUTION NO. R-24-08

ESTABLISHING A WEEKEND ADMISSION FEE FOR LACY
PARK

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Well-Maintained Infrastructure
Inviting and Relevant City Facilities

BACKGROUND
Under California Government Code section 50402, a public entity may charge an admission fee for a public park to help offset the costs of operating and maintaining the park. Lacy Park is open seven days a week and is free to all visitors Monday through Friday. From April 1988 until January 2024, the City imposed a nominal weekend non-resident admission fee at Lacy Park to assist in defraying park costs. The majority of the funds necessary to operate Lacy Park is derived from local property taxes and the imposition of a weekend admission fee on non-residents, intended to ensure that non-residents contribute a reasonable amount to the operation and maintenance of the park, but not greater than the current total cost per weekend user.

Resolution No. R-24-08 would reestablish the weekend admission fee for nonresidents at Lacy Park based on a cost analysis performed by Eric Johnson, President of Revenue & Cost Specialists. As set forth in Resolution No. R-24- 08, the proposed weekend admission fee for non-residents is $4, subject to the existing exemption for employees of the City and San Marino Unified Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 27 of 528
School District and up to three non-resident guests over the age of four, and up to three non-resident guests of a San Marino resident over the age of four.

DISCUSSION
Each fiscal year, the City allocates a substantial portion of its General Fund budget to cover Lacy Park’s operating and maintenance costs, which include costs for services such as landscaping, trash collection, electrical and plumbing utilities, facilities maintenance, and park staffing, as well as general administrative and overhead costs. In Fiscal Years 2020-2021, 2021-2022, and 2022-2023, the operating expenditures for Lacy Park were $584,414, $500,994, and $508,604, respectively. During that same period, 67% to 71% of the City’s General Fund came from various property based tax revenues paid by City residents and property owners.

While San Marino property owners and residents contribute to the Lacy Park operating budget through the payment of property taxes, non-residents have historically contributed through the payment of a nominal weekend admission fee. The City Council first imposed the weekend admission fee for nonresidents in April 1988 and set the fee at $3. The initial weekend admission fee was established as part of a reopening of Lacy Park on Saturdays, following a nine-year weekend closure after the passage of Proposition 13, which lowered property tax revenue making it financially difficult for the City to maintain Lacy Park. The staff report accompanying the initial fee resolution stated, “The fee was in recognition of the additional costs to the City for operating the Park on Saturdays and was a means by which nonresidents would pay a fair share of the costs which residents pay through the property taxes.” The City Council increased the Lacy Park weekend admission fee in 2007 to $4 and in 2017 to $5.

On November 14, 2018, the City Council waived the Lacy Park weekend admission fee for employees of the City and the San Marino Unified School District, and up to three non-resident guests over the age of four, and up to three non-resident guests of a resident (when accompanying a resident above the age of four). The exception to the weekend admission fee for City and School District employees and their guests provides a benefit to public employees who provide a vital service to San Marino residents, furthers the City’s and School District’s goals of attracting and retaining quality employees who are invested in the community, and promotes a closer connection between these public employees and the community that they serve. In addition, exempting from the weekend admission fee a limited number of nonresident guests of San Marino residents is reasonable considering the property taxes that residents and property owners pay and the contribution of such property taxes to the cost of maintaining and operating Lacy Park and is a PAGE 28 of 528
recognition that San Marino residents sometimes have non-resident visitors.

The City collected the $5 weekend admission fee from non-residents at Lacy Park until January 2024. If the City Council wishes to collect any weekend admission fee in the future, it must reestablish the fee based on evidence that the fee collected does not exceed the total cost per weekend user. The City has retained municipal fee consultant Eric Johnson to perform a cost allocation study in order to determine the current cost per weekend user at Lacy Park.

As reflected in his cost allocation study attached to this staff report, the total cost per weekend user at Lacy Park is $4.67.

The exemption from the weekend admission fee for City and School District employees and their guests and the non-resident guests of residents does not affect the calculation of the total cost per weekend user in any significant way considering that only approximately 50 individuals enter Lacy Park annually under this exemption. The record further demonstrates that the group and special events that take place at Lacy Park pursuant to the major events policy established through Resolution No. R-23-27 do not affect the calculation of the total cost per weekend user in any significant way given the limited number of such events and the separate City policy governing such events.

If the City Council wishes to reestablish the weekend admission fee for nonresidents at Lacy Park, staff recommends that the fee be set at $4. Based on the comprehensive cost allocation study and supporting documentation, a $4 weekend admission fee for non-residents at Lacy Park does not exceed the total cost per weekend user at Lacy Park. Additionally, setting the fee at $4 rather than the permissible $4.67 will streamline the administration and collection of the fees by reducing the need to maintain various coins for change and time processing such coins for bank deposits.

Should the City Council approve the attached Resolution, the $4 fee will become effective immediately and be implemented beginning this upcoming weekend.

FISCAL IMPACT & PROCUREMENT REVIEW
The City collected $113,485 in non-resident weekend admission fees at Lacy Park during Fiscal Year 2021-2022 and collected $135,800 in non-resident weekend admission fees at Lacy Park during Fiscal Year 2022-2023. If Lacy Park attendance remains at approximately the same level as Fiscal Year 2022- 2023, the City would collected approximately $100,000 to $110,000 annually from non-resident entry fees.

PAGE 29 of 528

LEGAL REVIEW
The City Attorney’s Office has reviewed and approved this staff report and attached resolution.

RECOMMENDATION
Staff recommends the City Council adopt Resolution No. R-24-08, establishing a weekend admission fee for non-residents at Lacy Park. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-24-08, a Resolution of the San Marino City Council establishing a weekend admission fee for non-residents at Lacy Park.”

ATTACHMENTS

1. Cost Detail Report

2. Cost Allocation Plan by Eric Johnson

3. Resolution No. R-24-08
PAGE 30 of 528
Lacy Park Cost Study
for the
City of San Marino
FY 22-23
APRIL 2024
Revenue & Cost Specialists
1519 East Chapman Ave, Suite C
Fullerton, CA 92831
www.revenuecost.com
(714) 992-9020
PAGE 31 of 528
PAGE 32 of 528
April 2, 2024
I am Eric S. Johnson, and I am President of Revenue & Cost Specialists, LLC (RCS). I have expertise in providing service costing analysis for public agencies. RCS is located at 1519 E.

Chapman Avenue, Suite C, Fullerton, CA 92831. RCS has been providing public agencies cost of service studies since 1980.

I have been retained by the City of San Marino to review the costs of Lacy Park in the city of San Marino for 2023, and to calculate the full costs per user.

To calculate these costs, I reviewed the following documents:
- Exhibit B - City of San Marino Fiscal Year 2022-2023 Expenditure Report for Lacy Park
-
-
-
Exhibit C - Fiscal Year 2022-2023 Cost Allocation Plan prepared by RCS Exhibit D - City of San Marino Summary of Capital Expenditures Exhibit E - City of San Marino Lacy Park Attendance Report for 2022 and 2023 Based on this information I have calculated the total cost per weekend user for Lacy Park in FY 2022-2023 as $4.67. This calculation is shown in Exhibit A.

It is my opinion that this cost is a fair and reasonable allocation of the City’s costs. As part of the work I perform for public agencies, I use similar methods of allocating costs. Expenditure reports provided by agency staff provide the basic detail of where costs are identified on a cash basis. These numbers, which are shown as Exhibit B, are audited by a third party, providing a level of assurance that the numbers are accurate.

To identify the full costs of a service, the general administrative support costs are identified through the use of a Cost Allocation Plan. This is a common accepted practice in local government for this purpose. RCS prepared a Cost Allocation Plan for Fiscal Year 2022-2023, which is attached to this report. The allocation report for Lacy Park is included as Exhibit C.

In addition, capital expenditures are needed to provide these services to the public. Since capital expenditures can fluctuate greatly on an annual basis due to particular capital needs, we have averaged the capital costs over the last 20 years. This average capital expense is shown in Exhibit A. The total twenty-year capital expenditure summary is shown as Exhibit D.

PAGE 33 of 528
Once the total costs for Lacy Park have been calculated, the annual weekend cost is determined by prorating the two days of a weekend over the seven days of the week. That weekend cost is then divided by the total number of weekend users to calculate the cost per weekend user. The Attendance Report from City staff is shown as Exhibit E. I used the number of users in 2023 since the cost data is from FY 2022-2023.

Qualifications
I have a B.A. in Political Science from the University of Redlands. I have been employed by RCS since 1990 as an Analyst, Partner, and President. In that time, I have provided hundreds of Cost of Services Studies and Cost Allocation Plans to 118 public agencies in 5 states, which are detailed on the attached Resume. I am a member of California Society of Municipal Finance Officers and the Governmental Finance Officers Association.

I have not served as an expert witness in any cases in the last four years.

I am being compensated at the rate of $225 per hour for all my services in this case.

I declare under penalty of perjury that the foregoing is true and correct, and if called as a witness would testify competently thereto.

E
President
PAGE 34 of 528

APPENDIX A

CITY OF SAN MARINO

CALCULATION OF LACY PARK COSTS
FY 22-23

MAINTENANCE AND OPERATIONS OF PARK

CITY/DEPARTMENTAL OVERHEAD

AVERAGE CAPITAL COSTS
$495,073
$221,373
$134,113
FY 22-23 ACTUAL COSTS - ACTUAL EXPENSE SPREADSHEET FROM CITY FY 22-23 COST ALLOCATION PLAN PREPARED BY RCS
CIP COSTS FROM JULY 2003 TO JUNE 2023 AVERAGED OVER 20 YEARS TOTAL COST $850,559
$242,351
$13,531

PRORATED SHARE OF WEEKEND DAYS FOR MAINTENANCE & OPERATIONS COST 100% OF PARK ATTENDANT COST - FY 22-23 ACTUAL COSTS - FROM CITY STAFF

TOTAL WEEKEND COST

TOTAL WEEKEND USERS

COST PER WEEKEND USER
$255,882
54,811 22-23 DATA PROVIDED BY CITY STAFF
$4.67
PAGE 35 of 528

APPENDIX B
Fd-Org-Sub Fd-Org-Sub Title
101-40-50 PARKS
101-40-50 PARKS
101-40-50 PARKS
101-40-50 PARKS
101-40-50 PARKS
101-40-50 PARKS
101-40-50 PARKS
101-40-50 PARKS
101-40-50 PARKS
101-40-50 PARKS
101-40-50 PARKS
101-40-50 PARKS
101-40-50 PARKS
101-40-50 PARKS
101-40-50 PARKS
101-40-50 PARKS
101-40-50 PARKS
101-40-50 PARKS
101-40-50 PARKS
Cat Account Description FY23 End Bal
1_SALARY 185,367.66
1_SALARY
1_SALARY
1_SALARY
2_FRINGES
2_FRINGES
2_FRINGES
2_FRINGES
2_FRINGES
2_FRINGES
2_FRINGES
3_OPEXP
3_OPEXP
3_OPEXP
3_OPEXP
3_OPEXP
3_OPEXP
3_OPEXP
3_OPEXP
4001 Full Time Salaries
4001 FT Salaries-Emergency/COVID19
4002 Part Time Wages
4004 Overtime
262.72
103.97
2,157.62
2,576.82
1,100.00

3.90 4006 Medicare
4008 Retirement - 457 Plan
4008 Retirement PARS
4008 Retirement - PERS
4010 Cafeteria Benefit
4013 Uniform Allowance
4014 Unemployment Payments
4150 Other Contract Services
4376 Materials & Supplies
4404 Plants
75,085.94
56,420.57
375.00
3,901.70
32,785.00
22,043.61
4,251.09
4452 Small Tools 962.39
4500 Utilities-Natural Gas
4500 Utilities-Telecommunications
4500 Utilities-Water
1,365.24
2,016.15
90,178.40
4508 Vehicle Repair & Maintenance 14,114.79
495,072.57
PAGE 36 of 528

APPENDIX C

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-40-50
Suborg Name: PARKS
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-026
CAP-050
CAP-055
CAP-071
CAP-074
CAP-080
CAP-100
CAP-503
CITY COUNCIL CITY COUNCIL SERVICES $868.04
$8,639.32
$2,964.16
$10,868.01
$5,716.85
$7,375.53
$299.69

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

LEGAL SERVICES

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL
$772.73
$2,362.77
$1,189.46
$12,709.27
$1,985.64
$8,632.40
$2,325.69
$3,677.70
$9.41

FINANCE

FINANCE
FINANCE $2,674.73
FINANCE CITY ADMINISTRATION $592.89

CITY HALL UTILITIES

PUBLIC WORKS ADMIN

FLEET SERVICES
FINANCE $3,200.65
$77,532.28
$17,668.35
$894.52

PUBLIC WORKS ADMIN
FLEET

GROUNDS CITY HALL GROUNDS MAINT
GROUNDS FACILITY MOWING $508.41

BUILDING DIVISION

GENERAL LIABILITY INSURANCE

BUILDING REPLACEMENT

FACILITY MAINTENANCE

GENERAL LIABILITY
$1,601.02
$12,680.28
PUBLIC WORKS BLDG REPL $3,068.56
March 15, 2024
PAGE 37 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-40-50
Suborg Name: PARKS
Ref. # Department Subpool Allocation
CAP-508
CAP-520

BUILDING REPLACEMENT

EQUIPMENT USE

LACY PARK BLDG REPLACE

EQUIPMENT USE ALLOWANCE
$24,216.00
$6,338.37
$221,372.73
March 15, 2024
PAGE 38 of 528

APPENDIX D
Lacy Park CIP Projects
Fund 591-50 Projects
1 July 2003 - June 2004
2 July 2004 - June 2005
3 July 2005 - June 2006
4 July 2006 - June 2007
5 July 2007 - June 2008
6 July 2008 - June 2009
7 July 2009 - June 2010
8 July 2010 - June 2011
9 July 2011 - June 2012
10 July 2012 - June 2013
11 July 2013 - June 2014
12 July 2014 - June 2015
13 July 2015 - June 2016
14 July 2016 - June 2017
15 July 2017 - June 2018
16 July 2018 - June 2019
17 July 2019 - June 2020
18 July 2020 - June 2021
19 July 2021 - June 2022
20 July 2022 - June 2023
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
- -
-
-
-
17,365.20 17,365.20
- -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
6,422.00 6,422.00
72,689.80
30,523.35
72,689.80
30,523.35
-
-
-
-
-
-
-
127,000.35
Lacy Park
Storage
Yard
Lacy Park
Admissions
Booth
Lacy Park
Inner Loop
Rehab
Restroom
Upgrade
Irrigation
System
Rose Arbor Emergency War Playground
Rehab
Drinking
Renovation Telephone Memorial Fountain
s
Patrick's
Fund 394-50 Fencing Tree Park Office Repairs
Capital Improvement Projects
1 July 2003 - June 2004
2 July 2004 - June 2005
3 July 2005 - June 2006
4 July 2006 - June 2007
5 July 2007 - June 2008
6 July 2008 - June 2009
7 July 2009 - June 2010
8 July 2010 - June 2011
9 July 2011 - June 2012
10 July 2012 - June 2013
11 July 2013 - June 2014
12 July 2014 - June 2015
13 July 2015 - June 2016
14 July 2016 - June 2017
15 July 2017 - June 2018
16 July 2018 - June 2019
17 July 2019 - June 2020
18 July 2020 - June 2021
19 July 2021 - June 2022
20 July 2022 - June 2023
Total
$ 9,850.00
119,671.68
211,674.86
51,415.05
241,321.55
290.00
$ 9,850.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$119,671.68
$211,674.86
$ - $ 51,415.05
$ 26,630.00 $214,691.55
$
$
$
290.00
560.00
735.00
560.00
735.00
-
-
155,593.70
75,677.34
391,658.59
36,455.65
58,504.64
202,343.27
630,030.40
358,179.60
-
$
$
$
$
840.12 $154,753.58
$ 39,402.69
$ 22,180.41
$
$
2,990.33
5,593.50
705.62
547.17
870.49
$ 2,607.00 $ 29,971.70
$246,074.24 $3,644.45 $111,418.82 $
$
2,200.00
$ 4,668.06 $ 22,417.10 8,500.00
$
$
$
$
$
-
-
-
-
-
$14,221.00 $ 31,306.07 $ 12,977.57 $
$
- $
$
$
-
-
-
$
$
$
$
$
-
-
-
-
-
$196,593.03
$ 17,379.60
$356,424.22
$
$
$
$
$
1,611.18 4,139.06
-
-
-
-
$612,650.80
$
$
$
421.58 $1,333.80
$
$
-
-
-
-
$
$
-
11,307.20 -
2,555,268.53
$11,307.20
$11,307.20 $14,221.00 $667,954.08 $355,785.29 $674,842.37 $1,333.80 $270,655.00 $157,360.58 $276,045.94 $3,644.45 $111,418.82 $ 10,700.00 Average $ 134,113.44
PAGE 39 of 528

APPENDIX E
Attendance Revenue
188,124.60 This is total Lacy Park Rentals & Park Admissions Park Costs (Department 50)
See Expenses Detail.xls
City Costs
FY21-22 See Expenses Detail.xls
Resident Adult 10121
2713
-
Resident Child -
Non-Resident Adult
Non-Resident Child
22247 111,100.00
478 2,385.00
113,485.00
113,485.00 Park Admissions Per Square
74,639.60 Lacy Park Rentals
188,124.60
FY22-23 See Expenses Detail.xls See Expenses Detail.xls Resident Adult
Resident Child
Non-Resident Adult
Non-Resident Child
20428
6102
-
-
25209 125,635.00
2038 10,165.00
53,777 135,800.00
1,034 *Note, there are some days where the internet was down so we had to take cash and the item was not recorded in Square as revenue. 1-2 TIMES PER YEAR.

Total 54,811
CivicRec started attendance 10/28/23
83,168.47 Lacy Park Rentals
141,645.00 Park Admissions
224,813.47
PAGE 40 of 528
Cost Allocation Plan
for the
City of San Marino
FY 2022-2023

ACTUAL EXPENDITURES
Revenue & Cost Specialists
1519 East Chapman Ave, Suite C
Fullerton, CA 92831
www.revenuecost.com
(714) 992-9020
PAGE 41 of 528
PAGE 42 of 528
City of San Marino
Cost Allocation Plan
Table of Contents
Allocation Summary...........................................................................5 Allocation Detail.................................................................................7 Subpool Cost Summary ....................................................................61 Subpool Cost Details ........................................................................63 Summary of Allocation Factors ......................................................104 Allocation Details ...........................................................................108 Summary of Cross Allocations .......................................................182 PAGE 43 of 528
PAGE 44 of 528

CITY OF SAN MARINO
Final Allocation Summary Report - Total
FY 2022-2023

SCHEDULE A
Suborg #
101-00-06
Suborg Name Final Allocation

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

FINANCE
$4,368.32
101-00-08 $3,472.75
101-00-09
101-00-11
101-14-14
101-34-36
101-40-40
101-40-44
101-40-48
101-40-50
101-40-52
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-68
101-60-70
101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
101-90-95
103-30-30
103-34-34
104-30-30
104-34-34
$15,763.39
$474.67

PLANNING & BUILDING

EMERGENCY SERVICES

PUBLIC WORKS ADMIN

SEWER/STORM DRAIN

STREETS
$373,836.67
$5,242.97
$39,680.71
$38,264.78
$352,327.24
$221,372.73
$290,039.89
$87,356.93
$386,834.36
$25,575.42
$72,317.34
$7,958.65
PARKS

GROUNDS

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS

YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

CONTRACT ACTIVITIES

FACILITIES
$25,891.77
$23,848.68
$204,766.90
$548,687.32
$49,312.87
$46,923.18
$8,118.01

LIBRARY ADMIN

LIBRARY ADULT SVCS

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING

LIBRARY CIRCULATION

EL MOLINO VIEJO
POLICE
$92,233.84
$7,256.48
$1,769,911.27
$1,549,665.85
$664.44
FIRE
4TH OF JULY-POLICE
4TH OF JULY-FIRE $222.96
1 April 2, 2024 PAGE 45 of 528

CITY OF SAN MARINO
Final Allocation Summary Report - Total
FY 2022-2023

SCHEDULE A
Suborg #
104-40-40
Suborg Name Final Allocation
4TH OF JULY-PW $615.49
$12,160.76
$574.33
104-60-66
202-40-48
204-00-08
207-11-11
207-60-62
207-60-64
215-40-48
223-30-30
233-30-30
243-40-48
245-00-08
281-30-30
281-40-50
281-60-66
281-90-91
281-90-92
394-40-46
591-00-08

FOURTH OF JULY

GAS TAX FUND
CDBG $216.37
PROP A TRANSIT $22,343.20
$3,493.81
$1,376.86
$112.98

AQUATICS

CONTRACT CLASSES

PROP C TRANSIT FUND
FUND 223 - POLICE $8,367.14
$8,868.80
$112.98

COPS/SLESF

MEASURE R TRANSIT - STREETS
FUND 245 - NON DEPT

RESTRICT DONATIONS - POLICE

RESTRICT DONATIONS - PARKS

RESTRICT DONATIONS - SPEC EVENT

RESTRICT DONATIONS - LIBRARY ADULT

RESTRICT DONATIONS - LIBRARY CHILD

STORMWATER
$27,778.96
$4,478.39
$891.87
$367.10
$1,461.42
$2,857.56
$26.08
NON-DEPARTMENTAL $9.41
$6,348,503.90
2 April 2, 2024 PAGE 46 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-00-06
Suborg Name: LEGAL SERVICES/CITY ATTORNEY
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$29.77
$606.44
$762.89
$401.31
$252.99
$54.24

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$165.85
$83.49
RISK MANAGEMENT $139.38
$605.95
$163.25
$171.05
$41.61

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

CITY ADMINISTRATION

GENERAL LIABILITY

FINANCE

FINANCE
GENERAL LIABILITY INSURANCE $890.10
$4,368.32
1 April 2, 2024 PAGE 47 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-00-08
Suborg Name: NON-DEPARTMENTAL
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$23.78
$484.75
$609.80
$320.78
$202.08
$43.35

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$132.58
$66.73
RISK MANAGEMENT $111.41
$484.37
$130.49
$81.53

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

CITY ADMINISTRATION

GENERAL LIABILITY

FINANCE

FINANCE
FINANCE $36.35
FINANCE $33.26
GENERAL LIABILITY INSURANCE $711.49
$3,472.75
2 April 2, 2024 PAGE 48 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-00-09
Suborg Name: CITY MANAGER/CLERK
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-026
CAP-071
CAP-074
CAP-080
CAP-100
CAP-500
CAP-520

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$522.97
$904.09
$512.98
$1,137.31
$598.25
$4,443.55
$20.88

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.
$80.86
$247.25
$124.47
$885.18
$207.79
$903.36
$243.38
$269.51
$8.53

SPECIAL PROJECTS

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL

FINANCE

FINANCE
FINANCE $186.29
FINANCE CITY ADMINISTRATION $62.05
FINANCE CITY HALL UTILITIES $283.43
GROUNDS CITY HALL GROUNDS MAINT $79.21
GROUNDS FACILITY MOWING $44.89

BUILDING DIVISION

GENERAL LIABILITY INSURANCE

BUILDING REPLACEMENT

EQUIPMENT USE

FACILITY MAINTENANCE

GENERAL LIABILITY
$141.77
$1,326.96
$478.26
$2,050.17

CITY HALL BLDG REPLACE

EQUIPMENT USE ALLOWANCE
$15,763.39
3 April 2, 2024 PAGE 49 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-00-11
Suborg Name: FINANCE
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-026
CAP-071
CAP-074
CAP-080
CAP-100
CAP-500
CAP-520
CITY COUNCIL CITY COUNCIL SERVICES $11.33
$27.63
$13.74
$34.74
$18.27
$96.25
$0.69

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

LEGAL SERVICES

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$2.46
$7.56
$3.81

PERSONNEL SERVICES

RISK MANAGEMENT
$29.45
$6.35

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL
$27.60
FINANCE $7.44
FINANCE $6.06
FINANCE $30.27
FINANCE $6.19

FINANCE CITY ADMINISTRATION

CITY HALL UTILITIES

CITY HALL GROUNDS MAINT

FACILITY MOWING
$1.90
FINANCE $9.44
GROUNDS $2.63
GROUNDS $1.48

BUILDING DIVISION

GENERAL LIABILITY INSURANCE

BUILDING REPLACEMENT

EQUIPMENT USE

FACILITY MAINTENANCE

GENERAL LIABILITY
$4.71
$40.54
$15.91
$68.22

CITY HALL BLDG REPLACE

EQUIPMENT USE ALLOWANCE
$474.67
4 April 2, 2024 PAGE 50 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-14-14
Suborg Name: PLANNING & BUILDING
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-009
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-026
CAP-055
CAP-071
CAP-074
CAP-080
CAP-100
CAP-500
CAP-520

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$2,724.78
$28,101.96
$13,894.55
$35,351.50
$18,595.77
$23,152.10
$1,244.82
$2,513.55
$21,096.51
$7,685.58
$3,869.12
$52,792.41
$6,458.88
$28,079.48
$7,564.96
$5,052.87
$15,111.65
$11,110.44
$1,928.52
$7,969.70
$11,323.61
$2,227.41
$1,261.26
$3,986.60
$41,246.40
$13,448.21
$6,044.03

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS

DEVELOPMENT SUPPORT
PUBLIC INFO/COMM.

SPECIAL PROJECTS

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL

FINANCE

FINANCE CITY ADMINISTRATION

CITY HALL UTILITIES

FLEET SERVICES

FINANCE
FLEET

GROUNDS CITY HALL GROUNDS MAINT

GROUNDS FACILITY MOWING

BUILDING DIVISION

GENERAL LIABILITY INSURANCE

BUILDING REPLACEMENT

EQUIPMENT USE

FACILITY MAINTENANCE

GENERAL LIABILITY

CITY HALL BLDG REPLACE

EQUIPMENT USE ALLOWANCE
5 April 2, 2024 PAGE 51 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-14-14
Suborg Name: PLANNING & BUILDING
Ref. # Department Subpool Allocation
$373,836.67
6 April 2, 2024 PAGE 52 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-34-36
Suborg Name: EMERGENCY SERVICES
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$32.50
$626.64
$16.92

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

CITY ADMINISTRATION

GENERAL LIABILITY
$788.31
$414.68
$276.08
$56.05
$171.38
$86.27
$144.03
$626.13
$168.69
$872.54
$43.00

FINANCE

FINANCE
GENERAL LIABILITY INSURANCE $919.75
$5,242.97
7 April 2, 2024 PAGE 53 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-40-40
Suborg Name: PUBLIC WORKS ADMIN
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-024
CAP-025
CAP-026
CAP-055
CAP-071
CAP-074
CAP-080
CAP-100
CAP-503

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$250.13
$2,488.58
$1,374.35
$3,130.56
$1,646.75
$2,125.34
$68.54

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

PAYROLL
$222.59
$680.59
$342.63
$2,906.53
$571.97
$2,486.57
FINANCE $669.92
FINANCE $2,812.58
FINANCE $611.69

FINANCE CITY ADMINISTRATION

CITY HALL UTILITIES

FLEET SERVICES
$170.78
FINANCE $731.97
FLEET $11,347.29
GROUNDS CITY HALL GROUNDS MAINT $204.57
GROUNDS FACILITY MOWING $116.28

BUILDING DIVISION

GENERAL LIABILITY INSURANCE

BUILDING REPLACEMENT

FACILITY MAINTENANCE

GENERAL LIABILITY
$366.15
$3,652.58
PUBLIC WORKS BLDG REPL $701.77
$39,680.71
8 April 2, 2024 PAGE 54 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-40-44
Suborg Name: SEWER/STORM DRAIN
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$510.61
$5,071.87
$6,380.26
$3,356.20
$4,338.54
$453.65

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$1,387.10
$698.29
RISK MANAGEMENT $1,165.71
$5,067.80
$1,365.33
$677.17

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

CITY ADMINISTRATION

GENERAL LIABILITY

FINANCE

FINANCE
FINANCE $348.06
GENERAL LIABILITY INSURANCE $7,444.19
$38,264.78
9 April 2, 2024 PAGE 55 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-40-48
Suborg Name: STREETS
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-026
CAP-050
CAP-055
CAP-060
CAP-071
CAP-074
CAP-080
CAP-100
CAP-503
CITY COUNCIL CITY COUNCIL SERVICES $1,365.04
$13,627.12
$5,426.67
$17,142.54
$9,017.40
$11,598.59
$374.31

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

LEGAL SERVICES

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$1,218.85
$3,726.87
$1,876.20
$15,874.00
$3,132.03
$13,616.22
$3,668.40
$3,817.91
$1,766.58
$3,340.75
$935.18

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL

FINANCE

FINANCE CITY ADMINISTRATION

CITY HALL UTILITIES

PUBLIC WORKS ADMIN

FLEET SERVICES
FINANCE $3,997.64
$96,838.53
$40,858.34
$47,568.05
$1,117.29
$635.01

PUBLIC WORKS ADMIN
FLEET

STREETS STREETS ADMINISTRATION

CITY HALL GROUNDS MAINT

FACILITY MOWING

GROUNDS

BUILDING DIVISION

GENERAL LIABILITY INSURANCE

BUILDING REPLACEMENT

FACILITY MAINTENANCE

GENERAL LIABILITY
$1,999.70
$20,001.07
PUBLIC WORKS BLDG REPL $3,832.67
10 April 2, 2024 PAGE 56 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-40-48
Suborg Name: STREETS
Ref. # Department Subpool Allocation
CAP-520 EQUIPMENT USE EQUIPMENT USE ALLOWANCE $23,954.28 $352,327.24
11 April 2, 2024 PAGE 57 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-40-50
Suborg Name: PARKS
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-026
CAP-050
CAP-055
CAP-071
CAP-074
CAP-080
CAP-100
CAP-503
CAP-508
CITY COUNCIL CITY COUNCIL SERVICES $868.04
$8,639.32
$2,964.16
$10,868.01
$5,716.85
$7,375.53
$299.69

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

LEGAL SERVICES

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$772.73
$2,362.77
$1,189.46
$12,709.27
$1,985.64
$8,632.40
$2,325.69
$3,677.70
$9.41

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL

FINANCE

FINANCE
FINANCE $2,674.73
FINANCE CITY ADMINISTRATION $592.89

CITY HALL UTILITIES

PUBLIC WORKS ADMIN

FLEET SERVICES
FINANCE $3,200.65
$77,532.28
$17,668.35
$894.52

PUBLIC WORKS ADMIN
FLEET

GROUNDS CITY HALL GROUNDS MAINT
GROUNDS FACILITY MOWING $508.41

BUILDING DIVISION

GENERAL LIABILITY INSURANCE

BUILDING REPLACEMENT

FACILITY MAINTENANCE

GENERAL LIABILITY
$1,601.02
$12,680.28
$3,068.56
$24,216.00

PUBLIC WORKS BLDG REPL

LACY PARK BLDG REPLACE
12 April 2, 2024 PAGE 58 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-40-50
Suborg Name: PARKS
Ref. # Department Subpool Allocation
CAP-520 EQUIPMENT USE EQUIPMENT USE ALLOWANCE $6,338.37 $221,372.73
13 April 2, 2024 PAGE 59 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-40-52
Suborg Name: GROUNDS
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-024
CAP-025
CAP-026
CAP-050
CAP-070
CAP-071
CAP-074
CAP-080
CAP-100
CAP-503
CAP-520
CITY COUNCIL CITY COUNCIL SERVICES $1,376.21
$13,718.29
$3,490.18
$17,257.19
$9,077.73
$11,693.36
$309.84

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

LEGAL SERVICES

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.
$1,227.00
$3,751.81
$1,888.76
$13,139.59
$3,152.97
$13,707.32
$3,692.93
$2,079.79
$2,765.31
$941.43

SPECIAL PROJECTS

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

PAYROLL

FINANCE

FINANCE CITY ADMINISTRATION
FINANCE CITY HALL UTILITIES $3,309.05
$80,157.45
$68,294.46
$924.84

PUBLIC WORKS ADMIN

GROUNDS

PUBLIC WORKS ADMIN

GROUNDS ADMINISTRATION

CITY HALL GROUNDS MAINT

FACILITY MOWING

GROUNDS
GROUNDS $525.64

BUILDING DIVISION

GENERAL LIABILITY INSURANCE

BUILDING REPLACEMENT

EQUIPMENT USE

FACILITY MAINTENANCE

GENERAL LIABILITY
$1,655.25
$20,134.88
$3,172.49
$8,596.12

PUBLIC WORKS BLDG REPL

EQUIPMENT USE ALLOWANCE
14 April 2, 2024 PAGE 60 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-40-52
Suborg Name: GROUNDS
Ref. # Department Subpool Allocation
$290,039.89
15 April 2, 2024 PAGE 61 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-60-59
Suborg Name: CMTY SVCS ADMIN
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$956.22
$8,125.44
$5,103.95
$10,221.61
$5,376.82
$8,124.92
$367.91

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL
$726.77
$2,222.24
$1,118.71
$15,603.06
$1,867.54
$8,118.94
$2,187.37
$1,458.60
$9.41

FINANCE

FINANCE
FINANCE $3,283.75
FINANCE CITY ADMINISTRATION $557.61
GENERAL LIABILITY INSURANCE GENERAL LIABILITY $11,926.06 $87,356.93
16 April 2, 2024 PAGE 62 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-60-60
Suborg Name: RECREATION ADMIN
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-055
CAP-073
CAP-074
CAP-080
CAP-100
CAP-507
CAP-520

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$970.16
$8,247.56
$4,790.94
$10,375.21
$5,457.63
$8,243.25
$297.84

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$737.69
$2,255.62
$1,135.53
$12,631.07
$1,895.60
$8,240.97
$2,220.23
$3,333.91
$3,935.61
$2,658.27
$565.99

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL

FINANCE

FINANCE CITY ADMINISTRATION
FLEET FLEET SERVICES $11,367.66
$34,502.21
$48,886.46
$41,718.72
$12,105.30
$159,443.00
$817.93

GROUNDS STONEMAN GROUNDS MAINT

GROUNDS FACILITY MOWING

BUILDING DIVISION

GENERAL LIABILITY INSURANCE

BUILDING REPLACEMENT

EQUIPMENT USE

FACILITY MAINTENANCE

GENERAL LIABILITY

STONEMAN BLDG REPLACE

EQUIPMENT USE ALLOWANCE
$386,834.36
17 April 2, 2024 PAGE 63 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-60-61
Suborg Name: AQUATICS
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-100
CITY COUNCIL CITY COUNCIL SERVICES $190.32
$1,598.77
$1,069.10
$2,011.21
$1,057.95
$1,617.11
$204.70

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

LEGAL SERVICES

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL
$143.01
$437.24
$220.12
$8,681.42
$367.45
$1,597.49
FINANCE $430.40
FINANCE $677.17
FINANCE $988.61
FINANCE $1,827.06
FINANCE CITY ADMINISTRATION $109.71
GENERAL LIABILITY INSURANCE GENERAL LIABILITY $2,346.58 $25,575.42
18 April 2, 2024 PAGE 64 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-60-62
Suborg Name: YOUTH SERVICES
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$580.23
$4,914.42
$3,262.96
$6,182.20
$3,251.99
$4,930.16
$443.53

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL
$439.57
$1,344.03
$676.62
$18,809.75
$1,129.50
$4,910.48
$1,322.93
$3,685.80
$4,924.23
$3,958.60
$337.26

FINANCE

FINANCE CITY ADMINISTRATION
GENERAL LIABILITY INSURANCE GENERAL LIABILITY $7,213.08 $72,317.34
19 April 2, 2024 PAGE 65 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-60-64
Suborg Name: ADULT SERVICES
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$88.20
$763.76
$101.48
$960.78
$505.40
$749.39
$7.39

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL
$68.31
$208.87
$105.14
$312.85
$175.54
$763.14
$205.60
$752.58
$950.96
$65.84

FINANCE

FINANCE CITY ADMINISTRATION

GENERAL LIABILITY
$52.42
GENERAL LIABILITY INSURANCE $1,121.00
$7,958.65
20 April 2, 2024 PAGE 66 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-60-66
Suborg Name: COMMUNITY EVENTS
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$287.79
$2,441.69
$220.68

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL
$3,071.59
$1,615.73
$2,445.36
$47.03
$218.39
$667.78
$336.17
$1,994.38
$561.19
$2,439.74
FINANCE $657.29
FINANCE $2,701.02
$2,014.88
$419.72

FINANCE

FINANCE CITY ADMINISTRATION

GENERAL LIABILITY
$167.56
GENERAL LIABILITY INSURANCE $3,583.78
$25,891.77
21 April 2, 2024 PAGE 67 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-60-68
Suborg Name: CONTRACT ACTIVITIES
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$292.43
$2,474.50
$89.31

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$3,112.84
$1,637.42
$2,484.80
$221.33
$676.75
$340.69
RISK MANAGEMENT $568.74

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

CITY ADMINISTRATION

GENERAL LIABILITY
$2,472.52
FINANCE $666.13
FINANCE $885.58
FINANCE $4,123.91
FINANCE $169.82
GENERAL LIABILITY INSURANCE $3,631.91
$23,848.68
22 April 2, 2024 PAGE 68 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-60-70
Suborg Name: FACILITIES
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-072
CAP-074
CAP-080
CAP-100
CAP-505
CAP-510
CITY COUNCIL CITY COUNCIL SERVICES $241.38
$2,060.18
$813.76

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

LEGAL SERVICES

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$2,591.65
$1,363.27
$2,050.96
$172.43
$184.26
$563.43
$283.65

PERSONNEL SERVICES

RISK MANAGEMENT
$7,312.71
$473.52

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL
$2,058.55
FINANCE $554.59
FINANCE $1,888.35
$2,956.43
$1,538.99
$141.38

FINANCE

FINANCE CITY ADMINISTRATION

LIBRARY/SM CNTR GROUNDS

FACILITY MOWING
GROUNDS $8,189.02
$6,961.43
$28,539.14
$3,023.82
$122,779.00
$8,025.00

GROUNDS

BUILDING DIVISION

GENERAL LIABILITY INSURANCE

BUILDING REPLACEMENT

FACILITY MAINTENANCE

GENERAL LIABILITY

SM CENTER BLDG REPL

THURNHER HOUSE REPLACE
$204,766.90
23 April 2, 2024 PAGE 69 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-90-90
Suborg Name: LIBRARY ADMIN
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-072
CAP-074
CAP-080
CAP-100
CAP-504
CAP-520
CITY COUNCIL CITY COUNCIL SERVICES $440.98
$8,984.74
$2,905.65
$11,302.53
$5,945.43
$3,746.93
$184.42

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

LEGAL SERVICES

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$803.62
$2,457.22
$1,237.02
$7,821.10
$2,065.02
$8,977.55
$2,418.68
$4,922.64
$1,666.53
$1,645.98
$616.57

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL

FINANCE

FINANCE CITY ADMINISTRATION

LIBRARY/SM CNTR GROUNDS

FACILITY MOWING
GROUNDS $26,313.19
$22,370.45
$91,702.78
$13,187.26
$310,178.00
$16,793.03

GROUNDS

BUILDING DIVISION

GENERAL LIABILITY INSURANCE

BUILDING REPLACEMENT

EQUIPMENT USE

FACILITY MAINTENANCE

GENERAL LIABILITY

LIBRARY BLDG REPLACE

EQUIPMENT USE ALLOWANCE
$548,687.32
24 April 2, 2024 PAGE 70 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-90-91
Suborg Name: LIBRARY ADULT SVCS
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$204.26
$4,166.95
$2,266.04
$5,241.91
$2,757.38
$1,735.42
$229.60

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL
$372.72
$1,139.61
$573.72
$9,737.26
$957.72
$4,163.62
$1,121.74
$5,572.29
$621.41

FINANCE

FINANCE
FINANCE $2,049.25
FINANCE CITY ADMINISTRATION $285.97
GENERAL LIABILITY INSURANCE GENERAL LIABILITY $6,116.00 $49,312.87
25 April 2, 2024 PAGE 71 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-90-92
Suborg Name: LIBRARY CHILDREN SERVICES
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-024
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$185.67
$3,795.52
$2,055.40
$4,774.68
$2,511.61
$1,577.66
$277.54

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

PAYROLL
$339.49
$1,038.03
$522.57
$11,770.75
$872.35
$3,792.49
$1,021.75
$4,079.15
$2,477.20
$260.46

FINANCE

FINANCE CITY ADMINISTRATION
GENERAL LIABILITY INSURANCE GENERAL LIABILITY $5,570.86 $46,923.18
26 April 2, 2024 PAGE 72 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-90-93
Suborg Name: LIBRARY PROCESSING
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$13.93
$262.08
$165.75
$329.68
$173.42
$118.32
$72.85

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL
$23.45
$71.67
$36.07
$3,089.33
$60.23
$261.86
FINANCE $70.55
FINANCE $2,174.81
$141.22
$650.15
$17.98

FINANCE

FINANCE CITY ADMINISTRATION
GENERAL LIABILITY INSURANCE GENERAL LIABILITY $384.66
$8,118.01
27 April 2, 2024 PAGE 73 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-90-94
Suborg Name: LIBRARY CIRCULATION
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$301.71
$6,142.24
$4,664.83
$7,726.76
$4,064.47
$2,563.70
$829.88

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL
$549.38
$1,679.82
$845.67
$35,194.92
$1,411.72
$6,137.34
$1,653.48
$221.34

FINANCE

FINANCE
FINANCE $1,402.89
$7,406.95
$421.52

FINANCE

FINANCE CITY ADMINISTRATION
GENERAL LIABILITY INSURANCE GENERAL LIABILITY $9,015.22 $92,233.84
28 April 2, 2024 PAGE 74 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 101-90-95
Suborg Name: EL MOLINO VIEJO
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$51.06
$1,047.04
$1,317.14
$692.84
$433.85
$93.65

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$286.36
$144.15
$240.66
$1,046.19
$281.87
$13.04

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

CITY ADMINISTRATION

GENERAL LIABILITY

FINANCE

FINANCE
FINANCE $71.85
GENERAL LIABILITY INSURANCE $1,536.78
$7,256.48
29 April 2, 2024 PAGE 75 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 103-30-30
Suborg Name: POLICE
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-026
CAP-055
CAP-071
CAP-074
CAP-080
CAP-100
CAP-501
CAP-520
CITY COUNCIL CITY COUNCIL SERVICES $7,724.08
$139,570.51
$73,448.87
$175,575.80
$92,357.29
$65,630.49
$3,780.57

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

LEGAL SERVICES

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$12,483.76
$38,171.06
$19,216.24
$160,332.44
$32,078.56
$139,458.87
$37,572.07
$20,536.00
$4,340.48

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL

FINANCE

FINANCE
FINANCE $33,742.76
FINANCE CITY ADMINISTRATION $9,578.13

CITY HALL UTILITIES

FLEET SERVICES
FINANCE $31,359.77
$182,631.56
$8,764.58
FLEET

GROUNDS CITY HALL GROUNDS MAINT
GROUNDS FACILITY MOWING $4,966.88

BUILDING DIVISION

GENERAL LIABILITY INSURANCE

BUILDING REPLACEMENT

EQUIPMENT USE

FACILITY MAINTENANCE

GENERAL LIABILITY
$15,686.79
$204,853.30
$43,457.00
$212,593.41

POLICE BUILDING REPLACE

EQUIPMENT USE ALLOWANCE
30 April 2, 2024 PAGE 76 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 103-30-30
Suborg Name: POLICE
Ref. # Department Subpool Allocation
$1,769,911.27
31 April 2, 2024 PAGE 77 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 103-34-34
Suborg Name: FIRE
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-026
CAP-055
CAP-071
CAP-074
CAP-080
CAP-100
CAP-502
CAP-520
CITY COUNCIL CITY COUNCIL SERVICES $6,252.62
$118,383.50
$58,768.71
$148,923.13
$78,337.31
$53,127.56
$1,936.40

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

LEGAL SERVICES

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$10,588.72
$32,376.65
$16,299.20
$82,121.50
$27,208.99
$118,288.82
$31,868.57
$12,056.15
$1,299.31

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL

FINANCE

FINANCE
FINANCE $17,282.90
FINANCE CITY ADMINISTRATION $8,124.14

CITY HALL UTILITIES

FLEET SERVICES
FINANCE $40,724.46
$140,333.29
$11,381.84
$6,453.02
FLEET

GROUNDS CITY HALL GROUNDS MAINT

GROUNDS FACILITY MOWING

BUILDING DIVISION

GENERAL LIABILITY INSURANCE

BUILDING REPLACEMENT

EQUIPMENT USE

FACILITY MAINTENANCE

GENERAL LIABILITY
$20,371.18
$173,756.27
$54,496.00
$278,905.61

FIRE BUILDING REPLACE

EQUIPMENT USE ALLOWANCE
32 April 2, 2024 PAGE 78 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 103-34-34
Suborg Name: FIRE
Ref. # Department Subpool Allocation
$1,549,665.85
33 April 2, 2024 PAGE 79 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 104-30-30
Suborg Name: 4TH OF JULY-POLICE
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$4.65
$85.48
$55.93
$107.55
$56.57
$39.44
$7.65

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

CITY ADMINISTRATION

GENERAL LIABILITY
$23.37
$11.78
$19.65
$85.42
$23.01
$12.60
$5.86

FINANCE

FINANCE
GENERAL LIABILITY INSURANCE $125.48
$664.44
34 April 2, 2024 PAGE 80 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 104-34-34
Suborg Name: 4TH OF JULY-FIRE
Ref. # Department Subpool Allocation
CAP-002
CAP-003
CAP-004
CAP-005
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-025
CAP-100

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE
LEGAL SERVICES $30.37
$23.92
$38.19
$20.09
$2.71

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

CITY ADMINISTRATION

GENERAL LIABILITY
$8.31
$4.18
$6.97
$30.33
FINANCE $8.18
FINANCE $3.06
FINANCE $2.08
GENERAL LIABILITY INSURANCE $44.57
$222.96
35 April 2, 2024 PAGE 81 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 104-40-40
Suborg Name: 4TH OF JULY-PW
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-025
CAP-100
CITY COUNCIL CITY COUNCIL SERVICES $4.65
$67.42
$60.08
$84.80
$44.61
$39.44
$6.02

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

LEGAL SERVICES

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

CITY ADMINISTRATION

GENERAL LIABILITY
$18.43
$9.28
$15.49
$67.35
$18.15
$76.20
$4.62

FINANCE

FINANCE
GENERAL LIABILITY INSURANCE $98.95
$615.49
36 April 2, 2024 PAGE 82 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 104-60-66
Suborg Name: FOURTH OF JULY
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$162.47
$1,362.20
$82.79

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$1,713.59
$901.40
$1,380.44
$121.84
$372.54
$187.55
$313.08
$1,361.10
$366.70
$1,506.84
$235.38
$93.49

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

CITY ADMINISTRATION

GENERAL LIABILITY

FINANCE

FINANCE
GENERAL LIABILITY INSURANCE $1,999.35
$12,160.76
37 April 2, 2024 PAGE 83 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 202-40-48
Suborg Name: GAS TAX FUND
Ref. # Department Subpool Allocation
CAP-023 FINANCE ACCOUNTS RECEIVABLE $574.33
$574.33
38 April 2, 2024 PAGE 84 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 204-00-08
Suborg Name: CDBG
Ref. # Department Subpool Allocation
CAP-002
CAP-004
CAP-005
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-025
CAP-100

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE
LEGAL SERVICES $29.83
$37.51
$19.73
$2.66

NON-DEPARTMENTAL

CITY ADMINISTRATION

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

CITY ADMINISTRATION

GENERAL LIABILITY
$8.17
$4.11
$6.85
$29.79
FINANCE $8.03
FINANCE $5.03
FINANCE $18.83
FINANCE $2.05
GENERAL LIABILITY INSURANCE $43.78
$216.37
39 April 2, 2024 PAGE 85 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 207-11-11
Suborg Name: PROP A TRANSIT
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$863.39
$2,100.68
$2,642.59
$1,390.06
$7,336.10
$187.88

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$574.52
$289.22
RISK MANAGEMENT $482.82

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

CITY ADMINISTRATION

GENERAL LIABILITY
$2,099.01
FINANCE $565.50
FINANCE $461.64
FINANCE $122.38
FINANCE $144.16
GENERAL LIABILITY INSURANCE $3,083.25
$22,343.20
40 April 2, 2024 PAGE 86 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 207-60-62
Suborg Name: AQUATICS
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-025
CAP-100
CITY COUNCIL CITY COUNCIL SERVICES $51.06
$416.31
$523.70
$275.48
$433.85
$37.24

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

LEGAL SERVICES

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$113.85
$57.33
RISK MANAGEMENT $95.69

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

CITY ADMINISTRATION

GENERAL LIABILITY
$415.99
$112.07
$312.23
$9.41

FINANCE

FINANCE
FINANCE $28.56
GENERAL LIABILITY INSURANCE $611.04
$3,493.81
41 April 2, 2024 PAGE 87 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 207-60-64
Suborg Name: CONTRACT CLASSES
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$18.56
$161.37
$202.98
$106.77
$157.77
$14.43

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$44.13
$22.23
RISK MANAGEMENT $37.08

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

CITY ADMINISTRATION

GENERAL LIABILITY
$161.23
FINANCE $43.43
FINANCE $158.96
FINANCE $11.08
GENERAL LIABILITY INSURANCE $236.84
$1,376.86
42 April 2, 2024 PAGE 88 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 215-40-48
Suborg Name: PROP C TRANSIT FUND
Ref. # Department Subpool Allocation
CAP-023 FINANCE ACCOUNTS RECEIVABLE $112.98
$112.98
43 April 2, 2024 PAGE 89 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 223-30-30
Suborg Name: FUND 223 - POLICE
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$64.98
$1,160.46
$60.25

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$1,459.82
$767.91
$552.18
$103.80
$317.38
$159.77
$266.71
$1,159.53
$312.40
$170.81
$28.24

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

CITY ADMINISTRATION

GENERAL LIABILITY

FINANCE

FINANCE
FINANCE $79.64
GENERAL LIABILITY INSURANCE $1,703.26
$8,367.14
44 April 2, 2024 PAGE 90 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 233-30-30
Suborg Name: COPS/SLESF
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-025
CAP-100
CITY COUNCIL CITY COUNCIL SERVICES $69.62
$1,236.05
$1,554.92
$817.92
$591.62
$110.55
$338.05
$170.18
$284.08
$1,235.07
$332.75
$181.87
$47.07

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

LEGAL SERVICES

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

CITY ADMINISTRATION

GENERAL LIABILITY

FINANCE

FINANCE
FINANCE $84.83
GENERAL LIABILITY INSURANCE $1,814.22
$8,868.80
45 April 2, 2024 PAGE 91 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 243-40-48
Suborg Name: MEASURE R TRANSIT - STREETS
Ref. # Department Subpool Allocation
CAP-023 FINANCE ACCOUNTS RECEIVABLE $112.98
$112.98
46 April 2, 2024 PAGE 92 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 245-00-08
Suborg Name: FUND 245 - NON DEPT
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-023
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$176.39
$3,551.89
$3,167.16
$4,468.19
$2,350.38
$1,498.77
$317.71

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$971.40
$489.04
RISK MANAGEMENT $816.36

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS RECEIVABLE

CITY ADMINISTRATION

GENERAL LIABILITY
$3,549.07
FINANCE $956.17
FINANCE $9.41
FINANCE $243.75
GENERAL LIABILITY INSURANCE $5,213.27
$27,778.96
47 April 2, 2024 PAGE 93 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 281-30-30
Suborg Name: RESTRICT DONATIONS - POLICE
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$32.50
$623.03
$783.78
$412.29
$276.08
$55.73

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$170.40
$85.78
RISK MANAGEMENT $143.19
$622.53
$167.72
$91.65

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

CITY ADMINISTRATION

GENERAL LIABILITY

FINANCE

FINANCE
FINANCE $56.49
FINANCE $42.75
GENERAL LIABILITY INSURANCE $914.47
$4,478.39
48 April 2, 2024 PAGE 94 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 281-40-50
Suborg Name: RESTRICT DONATIONS - PARKS
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$9.28
$109.98
$138.34
$72.77
$78.89
$9.84

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$30.06
$15.14
$25.27
$109.87
$29.59
$46.81
$47.07
$7.56

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

CITY ADMINISTRATION

GENERAL LIABILITY

FINANCE

FINANCE
GENERAL LIABILITY INSURANCE $161.40
$891.87
49 April 2, 2024 PAGE 95 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 281-60-66
Suborg Name: RESTRICT DONATIONS - SPEC EVENT
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$4.65
$34.00
$42.78
$22.51
$39.44
$3.04

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$9.29
$4.68
RISK MANAGEMENT $7.82

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

CITY ADMINISTRATION

GENERAL LIABILITY
$33.98
FINANCE $9.16
FINANCE $37.60
$65.91
$2.32

FINANCE

FINANCE
GENERAL LIABILITY INSURANCE $49.92
$367.10
50 April 2, 2024 PAGE 96 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 281-90-91
Suborg Name: RESTRICT DONATIONS - LIBRARY ADULT
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$9.28
$156.91
$197.37
$103.83
$78.89
$14.03
$42.91
$21.61
$36.06
$156.78
$42.23
$209.81
$150.64
$10.77
$230.30

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

CITY ADMINISTRATION

GENERAL LIABILITY

FINANCE

GENERAL LIABILITY INSURANCE
$1,461.42
51 April 2, 2024 PAGE 97 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 281-90-92
Suborg Name: RESTRICT DONATIONS - LIBRARY CHILD
Ref. # Department Subpool Allocation
CAP-001
CAP-002
CAP-004
CAP-005
CAP-006
CAP-008
CAP-010
CAP-011
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-025
CAP-100

CITY COUNCIL CITY COUNCIL SERVICES

LEGAL SERVICES
$18.56
$348.60
$438.52
$230.67
$157.77
$31.17
$95.33
$48.01
$80.12
$348.32
$93.84
$374.60
$56.49
$23.92
$511.64

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

INTERGOVERN RELATIONS
PUBLIC INFO/COMM.

SPECIAL PROJECTS

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

CITY ADMINISTRATION

GENERAL LIABILITY

FINANCE

GENERAL LIABILITY INSURANCE
$2,857.56
52 April 2, 2024 PAGE 98 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 394-40-46
Suborg Name: STORMWATER
Ref. # Department Subpool Allocation
CAP-022 FINANCE ACCOUNTS PAYABLE $26.08
$26.08
53 April 2, 2024 PAGE 99 of 528

CITY OF SAN MARINO
Final Allocation Detail Report - Total
FY 2022-2023
Suborg #: 591-00-08
Suborg Name: NON-DEPARTMENTAL
Ref. # Department Subpool Allocation
CAP-023 FINANCE ACCOUNTS RECEIVABLE $9.41
$9.41
54 April 2, 2024 PAGE 100 of 528

CITY OF SAN MARINO
Subpool Cost Summary Report - A-87
FY 2022-2023
SCHEDULE B-1
Allocated
Ref. # Subpool Costs
CAP-001
CAP-002
CAP-003
CAP-004
CAP-005
CAP-006
CAP-007
CAP-008
CAP-009
CAP-010
CAP-011
CAP-015
CAP-016
CAP-020
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-026
CAP-050
CAP-055
CAP-060
CAP-061
CAP-070

CITY COUNCIL SERVICES

LEGAL SERVICES
$28,029.00
$420,343.00
$191,286.00
$529,101.00
$240,127.25
$302,505.43
$9,546.59

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS

DEVELOPMENT SUPPORT
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$32,457.45
$16,178.89
$99,244.08
$49,961.81
$427,356.92
$88,037.36
$359,326.87
$96,807.48
$88,115.87
$49,660.04
$84,438.69
$24,678.85
$93,821.00
$266,890.32
$238,781.20
$35,142.02
$41,277.94
$63,315.06

PERSONNEL SERVICES

RISK MANAGEMENT

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL

CITY ADMINISTRATION

CITY HALL UTILITIES

PUBLIC WORKS ADMIN

FLEET SERVICES

STREETS ADMINISTRATION

FLEET ADMINISTRATION

GROUNDS ADMINISTRATION
1 April 2, 2024
PAGE 101 of 528

CITY OF SAN MARINO
Subpool Cost Summary Report - A-87
FY 2022-2023
SCHEDULE B-1
Allocated
Ref. # Subpool Costs
CAP-071
CAP-072
CAP-073
CAP-074
CAP-080
CAP-100
CAP-500
CAP-501
CAP-502
CAP-503
CAP-504
CAP-505
CAP-507
CAP-508
CAP-510
CAP-520

CITY HALL GROUNDS MAINT

LIBRARY/SM CNTR GROUNDS

STONEMAN GROUNDS MAINT

FACILITY MOWING
$25,288.49
$25,288.49
$25,288.49
$71,670.27
$194,602.00
$694,506.00
$40,144.00
$43,457.00
$54,496.00
$26,437.00
$310,178.00
$122,779.00
$159,443.00
$24,216.00
$8,025.00

FACILITY MAINTENANCE

GENERAL LIABILITY

CITY HALL BLDG REPLACE

POLICE BUILDING REPLACE

FIRE BUILDING REPLACE

PUBLIC WORKS BLDG REPL

LIBRARY BLDG REPLACE

SM CENTER BLDG REPL

STONEMAN BLDG REPLACE

LACY PARK BLDG REPLACE

THURNHER HOUSE REPLACE
EQUIPMENT USE ALLOWANCE $646,256.00
$6,348,504.86
2 April 2, 2024
PAGE 102 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

CITY COUNCIL SERVICES CAP-001

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST

CITY COUNCIL

CITY COUNCIL
Materials & Supplies
Travel & Meetings
Memberships & Dues
Hospitality

0.00 0.00

0.00 $3,570.00
$1,270.00
$20,277.00
$2,652.00
$260.00
1 1
1 1
1 $3,570
$1,270
$20,277
$2,652
Printing $260

TYPE SUBTOTAL
TOTALS

0.00 0.00
$28,029.00
$28,029.00
$28,029
$28,029
April 2, 2024
PAGE 103 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

LEGAL SERVICES CAP-002

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST

LEGAL SERVICES/CITY A

LEGAL SERVICES/CITY A
Contract Services
Contract - COVID-19
Contract Litigation

0.00 0.00

0.00 $206,336.00
$67,003.00
$147,004.00
1 1
1 $206,336
$67,003
$147,004

TYPE SUBTOTAL
TOTALS

0.00 0.00
$420,343.00
$420,343.00
$420,343
$420,343
April 2, 2024
PAGE 104 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

RETIREE MEDICAL CAP-003

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST NON-DEPARTMENTAL 0.00 $191,286.00 1 $191,286

TYPE SUBTOTAL
TOTALS

0.00 $191,286.00 $191,286

0.00 $191,286.00 $191,286
April 2, 2024
PAGE 105 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

NON-DEPARTMENTAL CAP-004

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST

NON-DEPARTMENTAL

NON-DEPARTMENTAL
IT Project Contr Svc
Prop Tax Admin Fee
IT Cntct Svcs-COV-19
Matl's/Supls-COV-19
Pkng Lot Lease-SMUSD
Cell Phone Contract

0.00 0.00

0.00 0.00
$209,755.00
$225,334.00
$157.00
1 1
1 1
1 1
$209,755
$225,334
$157
$14,631.00
$34,685.00
$44,539.00
$14,631
$34,685
$44,539

TYPE SUBTOTAL
TOTALS

0.00 0.00
$529,101.00
$529,101.00
$529,101
$529,101
April 2, 2024
PAGE 106 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

CITY ADMINISTRATION CAP-005

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY MANAGER/CLERK COMM ENGAGEMENT MANAGER Remainder Of Time 54.80 732.60

0.00 $5,157.78
$146,058.46
$45,293.00
$43,618.00
1 1
1 1
$5,158
$146,058
$45,293
$43,618

CITY MANAGER/CLERK CITY MANAGER

CITY MANAGER/CLERK
45%
Contract Services
CITY MANAGER/CLERK IT Contract Services 0.00

TYPE SUBTOTAL
TOTALS
787.40
787.40
$240,127.24
$240,127.00
$240,127
$240,127
April 2, 2024
PAGE 107 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

CITY COUNCIL SUPPORT CAP-006

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY MANAGER/CLERK COMM ENGAGEMENT MANAGER 10% 162.80
1,084.36
651.20

0.00 $15,322.74
$102,059.96
$129,829.74
$7,873.00
1 1
1 1
1 1
$15,323
$102,060
$129,830
$7,873

CITY MANAGER/CLERK CITY CLERK

CITY MANAGER/CLERK CITY MANAGER

CITY MANAGER/CLERK
Remainder Of Time
40%
City Mgr's Contingcy
Legal Noticing
Election
CITY MANAGER/CLERK 0.00 $17,363.00
$30,057.00
$17,363
CITY MANAGER/CLERK 0.00 $30,057

TYPE SUBTOTAL
TOTALS
1,898.36
1,898.36
$302,505.44
$302,505.00
$302,505
$302,505
April 2, 2024
PAGE 108 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

DEPT RECORDS SUPPORT CAP-007

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY MANAGER/CLERK CITY CLERK 2 Hr/Week 101.43 $9,546.59 1 $9,547 TYPE SUBTOTAL 101.43 $9,546.59 $9,547
TOTALS 101.43 $9,547.00 $9,547
April 2, 2024
PAGE 109 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

INTERGOVERN RELATIONS CAP-008

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY MANAGER/CLERK CITY MANAGER 10% 162.80 $32,457.44 1 $32,457

TYPE SUBTOTAL
TOTALS
162.80 $32,457.44 $32,457
162.80 $32,457.00 $32,457
April 2, 2024
PAGE 110 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

DEVELOPMENT SUPPORT CAP-009

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY MANAGER/CLERK CITY MANAGER 5% 81.15 $16,178.88 1 $16,179

TYPE SUBTOTAL
TOTALS

81.15 $16,178.88 $16,179

81.15 $16,179.00 $16,179
April 2, 2024
PAGE 111 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

PUBLIC INFO/COMM. CAP-010

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY MANAGER/CLERK COMM ENGAGEMENT MANAGER 50% 814.00
884.00
$76,613.68
$22,630.40
1 1
$76,614
CITY MANAGER/CLERK PROFESSIONAL INTERN-PT 85% $22,630
TYPE SUBTOTAL 1,698.00
1,698.00
$99,244.08
$99,244.00
$99,244
TOTALS $99,244
April 2, 2024
PAGE 112 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

SPECIAL PROJECTS CAP-011

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY MANAGER/CLERK COMM ENGAGEMENT MANAGER 30% 488.40
156.00
$45,968.21
$3,993.60
1 1
$45,968
CITY MANAGER/CLERK PROFESSIONAL INTERN-PT 15% $3,994
TYPE SUBTOTAL 644.40
644.40
$49,961.81
$49,962.00
$49,962
TOTALS $49,962
April 2, 2024
PAGE 113 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

PERSONNEL SERVICES CAP-015

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST

HUMAN RESOURCES

HUMAN RESOURCES
HUMAN RESOURCES ANALYST 80%
HUMAN RESOURCES DIRECTOR 70%
1,302.40
1,139.60
2,080.00

0.00 $84,213.18
$156,296.14
$41.60
1 1
1 1
1 1
1 $84,213
$156,296
OVERTIME $49 $42
IT Contract Services
Contract Services
Recruitmnt & Retentn
Contract Svcs-Labor
$20,797.00
$30,608.00
$59,175.00
$76,226.00
$20,797
$30,608
$59,175
$76,226

0.00 0.00

0.00 TYPE SUBTOTAL
TOTALS
4,522.00
4,522.00
$427,356.92
$427,357.00
$427,357
$427,357
April 2, 2024
PAGE 114 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

RISK MANAGEMENT CAP-016

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST

HUMAN RESOURCES

HUMAN RESOURCES
HUMAN RESOURCES ANALYST 20%
HUMAN RESOURCES DIRECTOR 30%
325.60
488.40
$21,053.30
$66,984.06
1 1
$21,053
$66,984
TYPE SUBTOTAL 814.00
814.00
$88,037.36
$88,037.00
$88,037
TOTALS $88,037
April 2, 2024
PAGE 115 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

GENERAL ACCOUNTING CAP-020

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FINANCE ACCOUNTING MGR/CITY CONTR Remainder Of Time 1,155.42 879.12

0.00 $126,322.07
$133,265.80
$36,171.00
$62,603.00
$965.00
1 1
1 1
1 $126,322
$133,266
$36,171
$62,603
$965

FINANCE

FINANCE
FINANCE DIRECTOR 54%
IT Contract Services
Contract Services
Fees/Pmts/Txs Outsd

0.00 0.00

TYPE SUBTOTAL
TOTALS
2,034.54
2,034.54
$359,326.87
$359,327.00
$359,327
$359,327
April 2, 2024
PAGE 116 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

BUDGET PREP/COORD. CAP-021

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FINANCE ACCOUNTING MGR/CITY CONTR 10% 162.80
488.40

0.00 $17,798.92
$74,036.56
$4,972.00
1 1
1 $17,799
$74,037
$4,972

FINANCE

FINANCE
FINANCE DIRECTOR 30%
Printing

TYPE SUBTOTAL
TOTALS
651.20
651.20
$96,807.48
$96,807.00
$96,807
$96,807
April 2, 2024
PAGE 117 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

ACCOUNTS PAYABLE CAP-022

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FINANCE ACCOUNT CLERK 80% Of 1 1,289.40
126.79

32.56 $69,318.14
$13,861.95
$4,935.77
1 1
1 $69,318
$13,862
$4,936

FINANCE

FINANCE
ACCOUNTING MGR/CITY CONTR 2.5 Hr/Week
FINANCE DIRECTOR 2%
TYPE SUBTOTAL 1,448.75
1,448.75
$88,115.86
$88,116.00
$88,116
TOTALS $88,116
April 2, 2024
PAGE 118 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

ACCOUNTS RECEIVABLE CAP-023

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST

FINANCE ACCOUNT CLERK

ACCOUNT CLERK
20% Of 1
25% Of 1
325.60
407.00

48.84 $17,504.26
$21,880.32
$5,339.68
$4,935.77
1 1
1 1
$17,504
$21,880
$5,340
$4,936

FINANCE

FINANCE
ACCOUNTING MGR/CITY CONTR 3%
FINANCE DIRECTOR 2% 32.56
TYPE SUBTOTAL 814.00
814.00
$49,660.03
$49,660.00
$49,660
TOTALS $49,660
April 2, 2024
PAGE 119 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

PAYROLL CAP-024

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FINANCE ACCOUNT CLERK 75% Of 1 1,221.00
126.79

32.56 $65,640.96
$13,861.95
$4,935.77
1 1
1 $65,641
$13,862
$4,936

FINANCE

FINANCE
ACCOUNTING MGR/CITY CONTR 2.5 Hr/Week
FINANCE DIRECTOR 2%
TYPE SUBTOTAL 1,380.35
1,380.35
$84,438.68
$84,439.00
$84,439
TOTALS $84,439
April 2, 2024
PAGE 120 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

CITY ADMINISTRATION CAP-025

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FINANCE FINANCE DIRECTOR 10% 162.80 $24,678.85 1 $24,679

TYPE SUBTOTAL
TOTALS
162.80 $24,678.85 $24,679
162.80 $24,679.00 $24,679
April 2, 2024
PAGE 121 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

CITY HALL UTILITIES CAP-026

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FINANCE Electricity 0.00

0.00 0.00

0.00 $68,536.00
$1,968.00
$18,968.00
$4,349.00
1 1
1 1
$68,536
$1,968
$18,968
$4,349

FINANCE

FINANCE
Water
Telecommunications
Natural Gas

TYPE SUBTOTAL
TOTALS

0.00 0.00
$93,821.00
$93,821.00
$93,821
$93,821
April 2, 2024
PAGE 122 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

PUBLIC WORKS ADMIN CAP-050

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST

PUBLIC WORKS ADMIN MANAGEMENT ANALYST

PUBLIC WORKS ADMIN PARKS & PW DIRECTOR/CITY

PUBLIC WORKS ADMIN
Remainder Of Time
Remainder Of Time
Contract Services
IT Contract Services
1,259.15
992.70

0.00 $93,945.18
$152,558.14
$10,307.00
$10,080.00
1 1
1 1
$93,945
$152,558
$10,307
PUBLIC WORKS ADMIN 0.00 $10,080

TYPE SUBTOTAL
TOTALS
2,251.85
2,251.85
$266,890.32
$266,890.00
$266,890
$266,890
April 2, 2024
PAGE 123 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

FLEET SERVICES CAP-055

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST

FLEET MAINTENANCE WORKER II

OVERTIME
100% 1,628.00
2,080.00
1,628.00

0.00 $93,837.92
$5,636.80
$122,360.48
$2,595.00
$7,348.00
$4,366.00
$1,277.00
$1,360.00
1 1
1 1
1 1
1 1
$93,838
$5,637
$122,360
$2,595
$7,348
$4,366
$1,277
$1,360
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
$5,635
SHOP FOREMAN 100%
Equip Lease & Maint
Contract Services
Materials & Supplies
Vehicle Repair/Maint
Small Tools

0.00 0.00

TYPE SUBTOTAL
TOTALS
5,336.00
5,336.00
$238,781.20
$238,781.00
$238,781
$238,781
April 2, 2024
PAGE 124 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

STREETS ADMINISTRATION CAP-060

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST STREETS PARKS & PW MANAGER Remainder Of 50%

TYPE SUBTOTAL
346.50 $35,142.03 1 $35,142
346.50 $35,142.03 $35,142
TOTALS 346.50 $35,142.00 $35,142
April 2, 2024
PAGE 125 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

FLEET ADMINISTRATION CAP-061

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST STREETS PARKS & PW MANAGER 25% 407.00 $41,277.94 1 $41,278

TYPE SUBTOTAL
TOTALS
407.00 $41,277.94 $41,278
407.00 $41,278.00 $41,278
April 2, 2024
PAGE 126 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

GROUNDS ADMINISTRATION CAP-070

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST

GROUNDS

GROUNDS
OVERTIME $20,930
25%
8,320.00
407.00
$22,297.60
$41,017.46
1 1
$22,298
PARKS & PW MANAGER $41,017

TYPE SUBTOTAL
TOTALS
8,727.00
8,727.00
$63,315.06
$63,315.00
$63,315
$63,315
April 2, 2024
PAGE 127 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

CITY HALL GROUNDS MAINT CAP-071

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST

GROUNDS

MAINTENANCE WORKER II

MAINTENANCE WORKER III
4 Hr/Week
4 Hr/Week
202.87
202.85
$12,204.66
$13,083.83
1 1
$12,205
$13,084

TYPE SUBTOTAL
TOTALS
405.72
405.72
$25,288.49
$25,288.00
$25,288
$25,288
April 2, 2024
PAGE 128 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

LIBRARY/SM CNTR GROUNDS CAP-072

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST

GROUNDS

MAINTENANCE WORKER II

MAINTENANCE WORKER III
4 Hr/Week
4 Hr/Week
202.87
202.85
$12,204.66
$13,083.83
1 1
$12,205
$13,084

TYPE SUBTOTAL
TOTALS
405.72
405.72
$25,288.49
$25,288.00
$25,288
$25,288
April 2, 2024
PAGE 129 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

STONEMAN GROUNDS MAINT CAP-073

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST

GROUNDS

MAINTENANCE WORKER II

MAINTENANCE WORKER III
4 Hr/Week
4 Hr/Week
202.87
202.85
$12,204.66
$13,083.83
1 1
$12,205
$13,084

TYPE SUBTOTAL
TOTALS
405.72
405.72
$25,288.49
$25,288.00
$25,288
$25,288
April 2, 2024
PAGE 130 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

FACILITY MOWING CAP-074

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST

GROUNDS MAINTENANCE WORKER I

MAINTENANCE WORKER II

MAINTENANCE WORKER III
8 Hr/Week
8 Hr/Week
8 Hr/Week
405.73
405.73
405.70
$21,093.90
$24,408.72
$26,167.65
1 1
1 $21,094
$24,409
$26,168

GROUNDS

TYPE SUBTOTAL
TOTALS
1,217.16
1,217.16
$71,670.27
$71,670.00
$71,670
$71,670
April 2, 2024
PAGE 131 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

FACILITY MAINTENANCE CAP-080

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST

BUILDING DIVISION

BUILDING DIVISION
Contract Services
Materials & Supplies
Bldg Reapir & Maint

0.00 0.00

0.00 $106,552.00
$28,915.00
$59,135.00
1 1
1 $106,552
$28,915
$59,135

TYPE SUBTOTAL
TOTALS

0.00 0.00
$194,602.00
$194,602.00
$194,602
$194,602
April 2, 2024
PAGE 132 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

GENERAL LIABILITY CAP-100

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST GENERAL LIABILITY INS Insurance Premiums

TYPE SUBTOTAL

0.00 $694,506.00 1 $694,506

0.00 $694,506.00 $694,506
TOTALS 0.00 $694,506.00 $694,506
April 2, 2024
PAGE 133 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

CITY HALL BLDG REPLACE CAP-500

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUILDING REPLACEMEN 0.00 $40,144.00 1 $40,144

TYPE SUBTOTAL
TOTALS

0.00 $40,144.00 $40,144

0.00 $40,144.00 $40,144
April 2, 2024
PAGE 134 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

POLICE BUILDING REPLACE CAP-501

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUILDING REPLACEMEN 0.00 $43,457.00 1 $43,457

TYPE SUBTOTAL
TOTALS

0.00 $43,457.00 $43,457

0.00 $43,457.00 $43,457
April 2, 2024
PAGE 135 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

FIRE BUILDING REPLACE CAP-502

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUILDING REPLACEMEN 0.00 $54,496.00 1 $54,496

TYPE SUBTOTAL
TOTALS

0.00 $54,496.00 $54,496

0.00 $54,496.00 $54,496
April 2, 2024
PAGE 136 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

PUBLIC WORKS BLDG REPL CAP-503

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUILDING REPLACEMEN 0.00 $26,437.00 1 $26,437

TYPE SUBTOTAL
TOTALS

0.00 $26,437.00 $26,437

0.00 $26,437.00 $26,437
April 2, 2024
PAGE 137 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

LIBRARY BLDG REPLACE CAP-504

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUILDING REPLACEMEN 0.00 $310,178.00 1 $310,178

TYPE SUBTOTAL
TOTALS

0.00 $310,178.00 $310,178

0.00 $310,178.00 $310,178
April 2, 2024
PAGE 138 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

SM CENTER BLDG REPL CAP-505

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUILDING REPLACEMEN 0.00 $122,779.00 1 $122,779

TYPE SUBTOTAL
TOTALS

0.00 $122,779.00 $122,779

0.00 $122,779.00 $122,779
April 2, 2024
PAGE 139 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

STONEMAN BLDG REPLACE CAP-507

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUILDING REPLACEMEN 0.00 $159,443.00 1 $159,443

TYPE SUBTOTAL
TOTALS

0.00 $159,443.00 $159,443

0.00 $159,443.00 $159,443
April 2, 2024
PAGE 140 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

LACY PARK BLDG REPLACE CAP-508

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUILDING REPLACEMEN 0.00 $24,216.00 1 $24,216

TYPE SUBTOTAL
TOTALS

0.00 $24,216.00 $24,216

0.00 $24,216.00 $24,216
April 2, 2024
PAGE 141 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

THURNHER HOUSE REPLACE CAP-510

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUILDING REPLACEMEN 0.00 $8,025.00 1 $8,025

TYPE SUBTOTAL
TOTALS

0.00 $8,025.00 $8,025

0.00 $8,025.00 $8,025
April 2, 2024
PAGE 142 of 528

CITY OF SAN MARINO

COST DETAIL WORKSHEET
FY 2022-2023
SERVICE REFERENCE NO.

EQUIPMENT USE ALLOWANCE CAP-520

NOTE TOTAL UNITS
Unit Costs are an Average of Total Units 1
DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST EQUIPMENT USE 0.00 $646,256.00 1 $646,256

TYPE SUBTOTAL
TOTALS

0.00 $646,256.00 $646,256

0.00 $646,256.00 $646,256
April 2, 2024
PAGE 143 of 528

CITY OF SAN MARINO
Summary of Allocation Factors
FY 2022-2023

SCHEDULE C

CITY COUNCIL
CAP-001 CITY COUNCIL SERVICES 50%-# OF AGENDA ITEMS/50%-ADJUST BUDGET

LEGAL SERVICES/CITY ATTORNEY
CAP-002 LEGAL SERVICES ADJUSTED BUDGET

NON-DEPARTMENTAL
CAP-003
CAP-004

RETIREE MEDICAL

NON-DEPARTMENTAL

SALARIES

ADJUSTED BUDGET

CITY MANAGER/CLERK
CAP-005
CAP-006
CAP-007
CAP-008
CAP-009
CAP-010
CAP-011

CITY ADMINISTRATION ADJUSTED BUDGET

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS

DEVELOPMENT SUPPORT
PUBLIC INFO/COMM.
50%-# OF AGENDA ITEMS/50%-ADJUST BUDGET
# OF FULL TIME EQUIVALENT EMPLOYEES

ADJUSTED BUDGET

ALLOCATED TO PLANNING

ADJUSTED BUDGET

SPECIAL PROJECTS ADJUSTED BUDGET

HUMAN RESOURCES
CAP-015
CAP-016

PERSONNEL SERVICES

RISK MANAGEMENT
# OF FULL TIME EQUIVALENT EMPLOYEES

ADJUSTED BUDGET
1 April 2, 2024
PAGE 144 of 528

CITY OF SAN MARINO
Summary of Allocation Factors
FY 2022-2023

SCHEDULE C

FINANCE
CAP-020 GENERAL ACCOUNTING ADJUSTED BUDGET
CAP-021
CAP-022
CAP-023
CAP-024
CAP-025
CAP-026
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL

ADJUSTED BUDGET
# OF PAYABLE TRANSACTIONS
# OF RECEIVABLE TRANSACTIONS
# OF FULL TIME EQUIVALENT EMPLOYEES

CITY ADMINISTRATION ADJUSTED BUDGET

CITY HALL UTILITIES CITY HALL SQUARE FOOTAGE

PUBLIC WORKS ADMIN
CAP-050 PUBLIC WORKS ADMIN # OF PUBLIC WORKS FTE'S

ESTIMATED TIME SPENT
FLEET
CAP-055 FLEET SERVICES

STREETS
CAP-060
CAP-061

STREETS ADMINISTRATION

FLEET ADMINISTRATION

ALLOCATED TO STREETS

ALLOCATED TO GARAGE
2 April 2, 2024
PAGE 145 of 528

CITY OF SAN MARINO
Summary of Allocation Factors
FY 2022-2023

SCHEDULE C

GROUNDS
CAP-070 GROUNDS ADMINISTRATION ALLOCATED TO GROUNDS

CITY HALL SQUARE FOOTAGE

SQUARE FOOTAGE
CAP-071
CAP-072
CAP-073
CAP-074

CITY HALL GROUNDS MAINT

LIBRARY/SM CNTR GROUNDS

STONEMAN GROUNDS MAINT

FACILITY MOWING

ALLOCATED TO RECREATION

WEIGHTED SQUARE FOOTAGE

BUILDING DIVISION
CAP-080 FACILITY MAINTENANCE TOTAL SQUARE FOOTAGE

ADJUSTED BUDGET

GENERAL LIABILITY INSURANCE
CAP-100 GENERAL LIABILITY

BUILDING REPLACEMENT
CAP-500
CAP-501
CAP-502
CAP-503
CAP-504
CAP-505
CAP-507
CAP-508
CAP-510

CITY HALL BLDG REPLACE CITY HALL SQUARE FOOTAGE

POLICE BUILDING REPLACE ALLOCATED TO POLICE

FIRE BUILDING REPLACE

PUBLIC WORKS BLDG REPL

LIBRARY BLDG REPLACE

SM CENTER BLDG REPL

ALLOCATED TO FIRE

PUBLIC WORKS SQUARE FOOTAGE

ALLOCATED TO LIBRARY

ALLOCATED TO REC FACILITIES

ALLOCATED TO RECREATION

ALLOCATED TO PARKS

STONEMAN BLDG REPLACE

LACY PARK BLDG REPLACE

THURNHER HOUSE REPLACE ALLOCATED TO PARKS
3 April 2, 2024
PAGE 146 of 528

CITY OF SAN MARINO
Summary of Allocation Factors
FY 2022-2023

SCHEDULE C

EQUIPMENT USE
CAP-520 EQUIPMENT USE ALLOWANCE DEPARTMENTAL EQUIPMENT
4 April 2, 2024
PAGE 147 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: 50%-# OF AGENDA ITEMS/50%-ADJUST BUDGET FY 2022-2023 Allocation Source: CITY CLERK
Ref. #:

Subpool:

Dept Name
CAP-001

CITY COUNCIL SERVICES
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL 0.05 0.050 % 14.01 14.01
235.42
386.76
4,882.16
1,272.39
3,632.20
1,645.14

19.62 8.03 0.98 0.16 0.03 23.21
389.91
640.57
8,086.15
2,107.41
6,015.89
2,724.78

32.50 101-00-06
101-00-08
101-00-09
101-00-10
101-00-11
101-14-14
101-34-36
101-40-40
101-40-42
101-40-44
101-40-48
101-40-50
101-40-52
101-40-53
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-68

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

0.84 1.38

17.42 4.54

12.96 5.87

0.07 1.45

1.05 1.10

3.26 1.87

3.75 0.73

2.06 2.09

0.41 1.25

0.19 0.62

0.63 0.840 %

1.380 %

17.418 %

4.540 %

12.959 %

5.869 %

0.070 %

1.450 %

1.050 %

1.100 %

3.260 %

1.870 %

3.750 %

0.730 %

2.060 %

2.090 %

0.410 %

1.250 %

0.190 %

0.620 %

0.630 %
235.42
386.76
4,882.16
1,272.39
3,632.20
1,645.14

19.62 134.89
221.61
2,797.42
729.06
2,081.20
942.64

11.24 16.43

26.99 340.73

88.80 253.50
114.82

1.37 2.66

4.37 55.15

14.37 41.03

18.58 0.22

4.59 3.32

3.48 10.32

5.92 11.87

2.31 6.52

6.62 1.30

3.96 0.60

1.96 1.99

0.43 0.71

8.97 2.34

6.68 3.02

0.04 0.75

0.54 0.57

1.68 0.96

1.93 0.38

1.06 1.08

0.21 0.64

0.10 0.32

0.32 0.08

0.13 1.72

0.45 1.28

0.58 0.01

0.14 0.10

0.10 0.32

0.19 0.37

0.07 0.20

0.20 0.04

0.12 0.02

0.06 0.06

PLANNING & BUILDING

EMERGENCY SERVICES

PUBLIC WORKS ADMIN
FLEET
406.38
294.28
308.29
913.65
524.09
1,050.98
204.59
577.34
585.75
114.91
350.33

53.25 406.38
294.28
308.29
913.65
524.09
1,050.98
204.59
577.34
585.75
114.91
350.33

53.25 232.85
168.62
176.65
523.51
300.30
602.20
117.23
330.81
335.63

65.84 28.36

20.54 21.52

63.77 36.58

73.35 14.28

40.29 40.88

8.02 673.07
487.40
510.61
1,513.25
868.04
1,740.70
338.86
956.22
970.16
190.32
580.23

88.20 SEWER/STORM DRAIN

STREETS
PARKS

GROUNDS

BUILDING DIVISION

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS

YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

CONTRACT ACTIVITIES
200.73

30.51 24.45

3.72 173.76
176.57
173.76
176.57

99.56 12.13

12.32 287.79
101.17 292.43
April 2, 2024 PAGE 148 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: 50%-# OF AGENDA ITEMS/50%-ADJUST BUDGET FY 2022-2023 Allocation Source: CITY CLERK
Ref. #:

Subpool:

Dept Name
CAP-001

CITY COUNCIL SERVICES
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
101-60-70
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation FACILITIES 0.52 0.520 % 145.74 145.74
266.25
123.32
112.10

8.41 83.50 10.17

18.58 8.61

1.65 0.27 0.05 241.38
440.98
204.26
185.67

13.93 301.71

51.06 7,724.08
6,252.62

4.65 101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
101-90-95
103-30-30
103-34-34
104-30-30
104-40-40
104-60-66
207-11-11
207-60-62
207-60-64
223-30-30
233-30-30
245-00-08
281-30-30
281-40-50
281-60-66
281-90-91
281-90-92
LIBRARY ADMIN 0.95

0.44 0.40

0.03 0.65

0.11 16.64

13.47 0.01

0.01 0.35

1.86 0.11

0.04 0.14

0.15 0.38

0.07 0.02

0.01 0.02

0.04 0.950 %

0.440 %

0.400 %

0.030 %

0.650 %

0.110 %

16.638 %

13.469 %

0.010 %

0.350 %

1.860 %

0.110 %

0.040 %

0.140 %

0.150 %

0.380 %

0.070 %

0.020 %

0.010 %

0.020 %

0.040 %
266.25
123.32
112.10

8.41 152.56

70.66 64.23

4.82 3.01

1.39 1.27

0.09 2.06

0.35 52.68

42.65 0.03

0.03 1.11

5.89 0.35

0.13 0.44

0.47 1.20

0.22 0.06

0.03 0.06

0.13 0.49

0.23 0.21

0.02 0.33

0.06 8.57

6.94 0.01

0.01 0.18

0.96 0.06

0.02 0.07

0.08 0.20

0.04 0.01

0.01 0.01

0.02 0.09

0.05 0.04

LIBRARY ADULT SVCS

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING

LIBRARY CIRCULATION

EL MOLINO VIEJO

7.82 0.59
182.17

30.83 4,663.56
3,775.13

2.80 182.17

30.83 4,663.56
3,775.13

2.80 104.38

17.66 2,672.16
2,163.10

1.61 12.71

2.15 0.06

0.01 1.63

1.33 POLICE 325.48
263.47

0.20 FIRE
4TH OF JULY-POLICE
4TH OF JULY-PW 2.80 2.80 1.61 0.20 4.65
FOURTH OF JULY 98.09
521.29

30.83 11.21

39.24 42.04
106.50

19.62 5.61

98.09 521.29

30.83 11.21

39.24 42.04
106.50

19.62 5.61

56.21 298.69

17.66 6.42

6.85 0.03

0.18 0.01
162.47
863.39

51.06 18.56

64.98 69.62
176.39

32.50 9.28
PROP A TRANSIT 36.38
AQUATICS 2.15

CONTRACT CLASSES
FUND 223 - POLICE

0.78 22.48

24.09 61.02

11.24 3.21

2.74 0.01

0.01 0.04

0.01 COPS/SLESF 2.93
FUND 245 - NON DEPT

RESTRICT DONATIONS - POLICE

RESTRICT DONATIONS - PARKS

RESTRICT DONATIONS - SPEC EVENT

RESTRICT DONATIONS - LIBRARY ADULT

RESTRICT DONATIONS - LIBRARY CHILD

7.43 1.37

0.39 2.80 2.80 1.61 0.20 4.65

5.61 5.61 3.21 0.39 9.28

11.21 11.21 6.42 0.78 18.56
April 2, 2024 PAGE 149 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: 50%-# OF AGENDA ITEMS/50%-ADJUST BUDGET FY 2022-2023 Allocation Source: CITY CLERK
Ref. #:

Subpool:

Dept Name
CAP-001

CITY COUNCIL SERVICES
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 100.01 100.000 % 28,029.03 28,029.03 16,060.25 1,956.20 316.60 51.56 9.79 46,423.43 Allocation Method:

Allocation Source:
50%-# OF AGENDA ITEMS/50%-ADJUST BUDGET

CITY CLERK
April 2, 2024 PAGE 150 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-002

LEGAL SERVICES
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL 28,029.20 0.103 % 434.51 434.51
7,054.88
11,598.07
12,418.09
7,745.03
13,031.99
24,963.98
556.67

46.49 6.88 1.05 0.16 0.02 489.11
7,941.67
13,055.95
13,979.05
8,718.58
14,670.12
28,101.96
626.64
101-00-06
101-00-08
101-00-09
101-00-10
101-00-11
101-14-14
101-34-36
101-40-40
101-40-42
101-40-44
101-40-48
101-40-50
101-40-52
101-40-53
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-68

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE
455,095.11
748,166.01
801,063.83
499,615.15
840,665.56
1,610,371.97
35,909.39

1.678 %

2.759 %

2.954 %

1.843 %

3.100 %

5.939 %

0.132 %

1.415 %

1.032 %

1.072 %

3.193 %

1.826 %

3.667 %

0.718 %

1.717 %

1.743 %

0.338 %

1.039 %

0.161 %

0.516 %

0.523 %
7,054.88
11,598.07
12,418.09
7,745.03
13,031.99
24,963.98
556.67
754.89
1,241.03
1,328.77
828.74
1,394.46
2,671.22

59.57 111.69
183.61
196.59
122.61
206.31
395.21

8.81 17.12

28.15 30.14

18.80 31.63

60.59 1.35

2.62 4.31

4.62 2.88

4.84 9.28

0.21 2.21

1.61 1.67

4.99 2.85

5.73 1.12

2.68 2.72

0.53 1.62

0.25 0.81

0.82 0.47

0.78 0.84

0.52 0.89

1.68 0.03

0.40 0.30

0.31 0.91

0.52 1.04

0.20 0.48

0.49 0.09

0.30 0.05

0.14 0.15

PLANNING & BUILDING

EMERGENCY SERVICES

PUBLIC WORKS ADMIN
FLEET
383,736.09
279,746.46
290,641.39
865,679.19
495,072.57
994,336.88
194,602.30
465,625.99
472,623.84
91,617.07
5,948.68
4,336.63
4,505.52
13,419.76
7,674.61
15,414.20
3,016.73
7,218.13
7,326.61
1,420.25
4,365.65
678.47
5,948.68
4,336.63
4,505.52
13,419.76
7,674.61
15,414.20
3,016.73
7,218.13
7,326.61
1,420.25
4,365.65
678.47
636.53
464.03
482.10
1,435.95
821.21
1,649.37
322.80
772.36
783.97
151.97
467.14

72.60 94.17 14.44

10.53 10.94

32.57 18.63

37.41 7.32
6,696.43
4,881.75
5,071.87
15,106.63
8,639.32
17,351.77
3,395.93
8,125.44
8,247.56
1,598.77
4,914.42
763.76

68.65 SEWER/STORM DRAIN

STREETS

71.33 212.45
121.50
244.02

47.76 PARKS

GROUNDS

BUILDING DIVISION

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS
114.27
115.99

22.48 17.52

17.78 3.45

YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

CONTRACT ACTIVITIES
281,618.54
43,766.85

69.11 10.60

10.74 1.65
139,920.62
141,799.79
2,169.05
2,198.18
2,169.05
2,198.18
232.09
235.21

34.34 5.26 2,441.69

34.80 5.34 2,474.50
April 2, 2024 PAGE 151 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-002

LEGAL SERVICES
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
101-60-70
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation FACILITIES 118,057.94
514,866.57
238,785.32

0.435 % 1,830.14 1,830.14
7,981.46
3,701.65
3,371.71
232.81
195.83
854.04
396.09
360.78

24.91 28.97
126.36

58.60 53.38

3.69 4.44 0.68 0.12 2,060.18
8,984.74
4,166.95
3,795.52
262.08
101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
101-90-95
103-30-30
103-34-34
104-30-30
104-34-34
104-40-40
104-60-66
204-00-08
207-11-11
207-60-62
207-60-64
223-30-30
233-30-30
245-00-08
281-30-30
281-40-50
281-60-66

LIBRARY ADMIN

LIBRARY ADULT SVCS

1.899 %

0.881 %

0.802 %

0.055 %

1.298 %

0.221 %

29.496 %

25.019 %

0.018 %

0.006 %

0.014 %

0.288 %

0.006 %

0.444 %

0.088 %

0.034 %

0.245 %

0.261 %

0.751 %

0.132 %

0.023 %

0.007 %
7,981.46
3,701.65
3,371.71
232.81

19.37 8.98

8.18 0.57

13.24 2.26
300.92
255.24

0.18 0.07

0.15 2.94

0.06 4.53

0.90 0.35

2.50 2.66

7.66 1.34

0.24 0.07

2.97 1.38

1.25 0.09

2.03 0.35

46.09 39.09

0.03 0.01

0.02 0.45

0.01 0.69

0.14 0.05

0.38 0.41

1.17 0.21

0.04 0.01

0.54 0.25

0.22 0.01

0.37 0.06

8.39 7.11

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING

LIBRARY CIRCULATION

EL MOLINO VIEJO
217,501.57
15,018.26
351,978.59
60,000.00
7,998,032.40
6,783,919.44
4,898.96
5,456.37
930.12
5,456.37
930.12
583.85

99.53 86.38

14.72 1,962.83
1,664.87

1.20 6,142.24
1,047.04
139,570.51
118,383.50

85.48 POLICE 123,985.46
105,164.29

75.94 123,985.46
105,164.29

75.94 13,266.82
11,252.90

8.13 FIRE
4TH OF JULY-POLICE
4TH OF JULY-FIRE
4TH OF JULY-PW
1,739.93 26.97 26.97 2.89 0.43 30.37
3,863.02 59.89 59.89 6.41 0.95 67.42
FOURTH OF JULY 78,060.09
1,709.38
1,210.09

26.50 1,210.09

26.50 129.48

2.84 19.16

0.42 0.08 1,362.20
CDBG 29.83
PROP A TRANSIT 120,378.67
23,856.66
9,247.00
1,866.11
369.83
1,866.11
369.83
199.68

39.57 29.54

5.85 0.13

0.02 0.01

0.07 0.07

0.21 0.03

0.01 2,100.68
AQUATICS 416.31

CONTRACT CLASSES
FUND 223 - POLICE

COPS/SLESF
143.35 143.35 15.34 2.27 161.37
66,500.06
70,832.00
203,540.53
35,703.31
6,301.49
1,030.88
1,098.04
3,155.28
553.47
1,030.88
1,098.04
3,155.28
553.47
110.31
117.49
337.62

59.22 16.32

17.38 49.95

8.76 1,160.46
1,236.05
3,551.89
623.03
FUND 245 - NON DEPT

RESTRICT DONATIONS - POLICE

RESTRICT DONATIONS - PARKS

RESTRICT DONATIONS - SPEC EVENT

97.69 97.69 10.45 1.55 109.98
1,949.02 30.21 30.21 3.23 0.48 34.00
April 2, 2024 PAGE 152 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-002

LEGAL SERVICES
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
281-90-91
281-90-92
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation

RESTRICT DONATIONS - LIBRARY ADULT

RESTRICT DONATIONS - LIBRARY CHILD
8,991.52 0.033 % 139.39 139.39
309.67

14.91 2.21 0.34 0.05 0.01 156.91
19,976.03 0.074 % 309.67 33.14 4.90 0.75 0.12 0.02 348.60 27,115,411.56 100.000 % 420,343.01 420,343.01 44,977.96 6,654.49 1,020.21 156.25 28.34 473,180.26 Allocation Method:

Allocation Source:

ADJUSTED BUDGET
FY 22-23 EXPENDITURES
April 2, 2024 PAGE 153 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: SALARIES FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-003

RETIREE MEDICAL
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-09 CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE
502,767.97
204,252.48
462,613.57
880,745.29
1,071.52

3.686 % 7,050.22 7,050.22
2,864.19
6,487.14
12,350.52

15.03 750.73
304.99
690.77
1,315.13

1.60 110.63

44.95 101.80
193.81

0.24 16.96 2.60 0.47 7,931.61
3,222.27
7,298.15
13,894.55

16.92 101-00-10
101-00-11
101-14-14
101-34-36
101-40-40
101-40-42
101-40-48
101-40-50
101-40-52
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-68
101-60-70
101-90-90
101-90-91
101-90-92
101-90-93

1.497 %

3.391 %

6.457 %

0.008 %

1.718 %

1.192 %

2.795 %

1.377 %

2.051 %

2.372 %

2.226 %

0.497 %

1.516 %

0.047 %

0.103 %

0.042 %

0.378 %

1.350 %

1.053 %

0.955 %

0.077 %
2,864.19
6,487.14
12,350.52

15.03 6.89

15.61 29.71

0.04 7.91

5.49 12.86

6.34 9.44

10.91 10.24

2.29 6.98

0.22 0.47

0.19 1.74

6.21 4.85

4.40 0.35

1.06 2.39

4.55 0.01

1.21 0.84

1.97 0.97

1.45 1.67

1.57 0.35

1.07 0.03

0.07 0.03

0.27 0.95

0.74 0.67

0.05 0.19

0.44 PLANNING & BUILDING 0.83

EMERGENCY SERVICES

PUBLIC WORKS ADMIN
FLEET
234,421.35
162,658.98
381,332.38
187,891.97
279,833.00
323,528.51
303,687.32
67,768.32
206,832.26
6,432.22
3,287.24
2,280.93
5,347.35
2,634.77
3,924.04
4,536.78
4,258.55
950.30
3,287.24
2,280.93
5,347.35
2,634.77
3,924.04
4,536.78
4,258.55
950.30
350.04
242.88
569.40
280.56
417.85
483.09
453.46
101.19
308.84

9.60 51.58

35.79 83.91

41.35 61.58

71.19 66.83

14.91 45.51

1.42 0.22

0.15 0.36

0.17 0.26

0.31 0.29

0.06 0.19

0.01 0.01
3,698.20
2,566.08
6,015.85
2,964.16
4,414.62
5,103.95
4,790.94
1,069.10
3,262.96
101.48

STREETS
PARKS

GROUNDS

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS

YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

CONTRACT ACTIVITIES

FACILITIES
2,900.37

90.20 2,900.37

90.20 13,988.67
5,661.48
196.16 196.16 20.89 3.08 220.68

79.39 79.39 8.45 1.25 89.31
51,582.12
184,183.80
143,639.49
723.33 723.33 77.02 11.35

40.53 31.61

28.67 2.31

0.05 0.17

0.13 0.12

0.01 813.76

LIBRARY ADMIN

LIBRARY ADULT SVCS
2,582.77
2,014.23
1,827.00
147.34
2,582.77
2,014.23
1,827.00
147.34
275.02
214.48
194.54

15.69 2,905.65
2,266.04
2,055.40
165.75

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING
130,287.60
10,507.18
April 2, 2024 PAGE 154 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: SALARIES FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-003

RETIREE MEDICAL
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
101-90-94
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation

LIBRARY CIRCULATION
POLICE
295,692.37
4,655,765.56
3,725,221.46
3,545.75

2.168 % 4,146.44 4,146.44
65,286.90
52,238.06

49.72 441.53
6,951.97
5,562.49

5.29 65.07
1,024.50
819.73

0.78 9.97 1.53 0.29 4,664.83
73,448.87
58,768.71

55.93 103-30-30
103-34-34
104-30-30
104-34-34
104-40-40
104-60-66
223-30-30
245-00-08

34.131 %

27.309 %

0.026 %

0.011 %

0.028 %

0.038 %

0.028 %

1.472 %
65,286.90
52,238.06

49.72 157.06
125.67

0.12 24.06

19.25 0.02

0.01 0.02

0.03 0.02

1.04 4.38
FIRE 3.51
4TH OF JULY-POLICE
4TH OF JULY-FIRE
4TH OF JULY-PW

FOURTH OF JULY
FUND 223 - POLICE
FUND 245 - NON DEPT
1,516.72 21.27 21.27 2.26 0.33 0.05 23.92
3,807.81 53.40 53.40 5.69 0.84 0.13 60.08
5,248.19 73.59 73.59 7.84 1.15 0.18 82.79
3,819.51 53.56 53.56 5.70 0.84 0.13 60.25
200,760.00 2,815.22 2,815.22 299.77 44.18 6.77 0.18 3,167.16 13,641,064.85 100.000 % 191,286.01 191,286.01 20,368.76 3,001.72 460.18 70.50 12.80 215,199.97 Allocation Method:

Allocation Source:

SALARIES
FY 22-23 EXPENDITURES
April 2, 2024 PAGE 155 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-004

NON-DEPARTMENTAL
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL 28,029.20
455,095.11
748,166.01
801,063.83
499,615.15
840,665.56
1,610,371.97
35,909.39

0.103 % 546.93 546.93
8,880.24
14,598.91
15,631.10
9,748.95
16,403.85
31,423.07
700.70

58.24 8.58 1.32 0.20 0.03 615.30
9,990.41
16,424.02
17,585.25
10,967.72
18,454.60
35,351.50
788.31
101-00-06
101-00-08
101-00-09
101-00-10
101-00-11
101-14-14
101-34-36
101-40-40
101-40-42
101-40-44
101-40-48
101-40-50
101-40-52
101-40-53
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-68

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

1.678 %

2.759 %

2.954 %

1.843 %

3.100 %

5.939 %

0.132 %

1.415 %

1.032 %

1.072 %

3.193 %

1.826 %

3.667 %

0.718 %

1.717 %

1.743 %

0.338 %

1.039 %

0.161 %

0.516 %

0.523 %
8,880.24
14,598.91
15,631.10
9,748.95
16,403.85
31,423.07
700.70
945.60
1,554.54
1,664.45
1,038.10
1,746.74
3,346.04

74.61 139.35
229.09
245.29
152.98
257.41
493.10

11.00 21.36

35.12 37.60

23.45 39.46

75.59 1.69

3.27 5.38

5.76 3.59

6.05 11.58

0.26 2.76

2.01 2.09

6.23 3.56

7.15 1.40

3.35 3.40

0.66 2.03

0.31 1.01

1.02 0.59

0.98 1.05

0.65 1.09

2.12 0.05

0.51 0.37

0.38 1.13

0.64 1.30

0.26 0.61

0.61 0.12

0.37 0.06

0.18 0.18

PLANNING & BUILDING

EMERGENCY SERVICES

PUBLIC WORKS ADMIN
FLEET
383,736.09
279,746.46
290,641.39
865,679.19
495,072.57
994,336.88
194,602.30
465,625.99
472,623.84
91,617.07
7,487.82
5,458.67
5,671.26
16,891.94
9,660.32
19,402.42
3,797.26
9,085.73
9,222.27
1,787.72
5,495.20
854.02
7,487.82
5,458.67
5,671.26
16,891.94
9,660.32
19,402.42
3,797.26
9,085.73
9,222.27
1,787.72
5,495.20
854.02
797.33
581.26
603.90
1,798.71
1,028.66
2,066.04
404.35
967.48
982.02
190.36
585.15

90.94 117.50

85.66 18.01

13.13 13.64

40.64 23.24

46.68 9.13
8,423.93
6,141.10
6,380.26
19,003.72
10,868.01
21,828.06
4,271.99
10,221.61
10,375.21
2,011.21
6,182.20
960.78

SEWER/STORM DRAIN

STREETS

88.99 265.07
151.59
304.47

59.59 PARKS

GROUNDS

BUILDING DIVISION

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS
142.58
144.72

28.05 21.86

22.19 4.30

YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

CONTRACT ACTIVITIES
281,618.54
43,766.85

86.23 13.22

13.40 2.05
139,920.62
141,799.79
2,730.26
2,766.93
2,730.26
2,766.93
290.73
294.63

42.84 6.57 3,071.59

43.42 6.66 3,112.84
April 2, 2024 PAGE 156 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-004

NON-DEPARTMENTAL
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
101-60-70
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation FACILITIES 118,057.94
514,866.57
238,785.32
217,501.57
15,018.26
351,978.59
60,000.00
7,998,032.40
6,783,919.44
4,898.96

0.435 % 2,303.66 2,303.66
10,046.55
4,659.40
4,244.09
293.05
245.30
1,069.79
496.15
451.93

31.20 36.15
157.65

73.12 66.60

4.60 5.54 0.85 0.15 2,591.65
11,302.53
5,241.91
4,774.68
329.68
101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
101-90-95
103-30-30
103-34-34
104-30-30
104-34-34
104-40-40
104-60-66
204-00-08
207-11-11
207-60-62
207-60-64
223-30-30
233-30-30
245-00-08
281-30-30
281-40-50
281-60-66
LIBRARY ADMIN 1.899 %

0.881 %

0.802 %

0.055 %

1.298 %

0.221 %

29.496 %

25.019 %

0.018 %

0.006 %

0.014 %

0.288 %

0.006 %

0.444 %

0.088 %

0.034 %

0.245 %

0.261 %

0.751 %

0.132 %

0.023 %

0.007 %
10,046.55
4,659.40
4,244.09
293.05

24.17 11.21

10.21 0.70

3.70 1.72

1.56 0.11

2.53 0.43

57.52 48.79

0.04 0.01

0.03 0.56

0.01 0.87

0.17 0.07

0.48 0.51

1.46 0.26

0.05 0.01

0.67 0.31

0.29 0.02

0.46 0.08

10.49 8.89

0.01 LIBRARY ADULT SVCS

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING

LIBRARY CIRCULATION

EL MOLINO VIEJO
POLICE
6,868.13
1,170.77
156,065.01
132,374.11

95.59 6,868.13
1,170.77
156,065.01
132,374.11

95.59 731.34
124.67
16,618.34
14,095.65

10.18 107.78

18.37 2,449.00
2,077.24

1.50 16.52

2.82 7,726.76
1,317.14
175,575.80
148,923.13
107.55
375.44
318.45

0.23 FIRE
4TH OF JULY-POLICE
4TH OF JULY-FIRE
4TH OF JULY-PW
1,739.93 33.95 33.95 3.62 0.53 0.08 38.19
3,863.02 75.38 75.38 8.03 1.18 0.18 84.80

FOURTH OF JULY
CDBG
78,060.09
1,709.38
1,523.18

33.35 1,523.18

33.35 162.19

3.55 23.90

0.52 3.66 0.10 1,713.59

0.08 37.51
PROP A TRANSIT 120,378.67
23,856.66
9,247.00
2,348.94
465.51
2,348.94
465.51
250.12

49.57 36.86

7.30 5.65 0.15

0.03 0.01

0.08 0.09

0.27 0.05

0.01 2,642.59
AQUATICS 1.12 523.70

CONTRACT CLASSES
FUND 223 - POLICE

COPS/SLESF
180.43 180.43 19.21 2.83 0.43 202.98
66,500.06
70,832.00
203,540.53
35,703.31
6,301.49
1,297.61
1,382.14
3,971.67
696.68
1,297.61
1,382.14
3,971.67
696.68
138.17
147.17
422.92

74.18 20.36

21.69 62.32

10.93 1.93

3.12 1,459.82
1,554.92
4,468.19
783.78

3.32 FUND 245 - NON DEPT

RESTRICT DONATIONS - POLICE

RESTRICT DONATIONS - PARKS

RESTRICT DONATIONS - SPEC EVENT

9.55 1.68
122.96 122.96 13.09 0.30 138.34
1,949.02 38.03 38.03 4.05 0.60 0.09 42.78
April 2, 2024 PAGE 157 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-004

NON-DEPARTMENTAL
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
281-90-91
281-90-92
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation

RESTRICT DONATIONS - LIBRARY ADULT

RESTRICT DONATIONS - LIBRARY CHILD
8,991.52 0.033 % 175.45 175.45
389.79

18.68 2.75 0.42 0.06 0.01 197.37
19,976.03 0.074 % 389.79 41.51 6.12 0.94 0.14 0.02 438.52 27,115,411.56 100.000 % 529,101.00 529,101.00 56,340.49 8,302.74 1,272.82 195.01 35.47 595,247.53 Allocation Method:

Allocation Source:

ADJUSTED BUDGET
FY 22-23 EXPENDITURES
April 2, 2024 PAGE 158 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-005

CITY ADMINISTRATION
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL 28,029.20
455,095.11
748,166.01
801,063.83
499,615.15
840,665.56
1,610,371.97
35,909.39

0.103 % 248.22 248.22
4,030.21
6,625.57
7,094.02
4,424.46
7,444.72
14,261.05
318.01

63.45 10.16
164.94
271.17
290.34
181.08
304.69
583.66

13.02 1.55 0.24 0.05 323.67
5,255.18
8,639.45
9,250.29
5,769.29
9,707.57
18,595.77
414.68
101-00-06
101-00-08
101-00-09
101-00-10
101-00-11
101-14-14
101-34-36
101-40-40
101-40-42
101-40-44
101-40-48
101-40-50
101-40-52
101-40-53
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-68

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

1.678 %

2.759 %

2.954 %

1.843 %

3.100 %

5.939 %

0.132 %

1.415 %

1.032 %

1.072 %

3.193 %

1.826 %

3.667 %

0.718 %

1.717 %

1.743 %

0.338 %

1.039 %

0.161 %

0.516 %

0.523 %
4,030.21
6,625.57
7,094.02
4,424.46
7,444.72
14,261.05
318.01
1,030.21
1,693.65
1,813.40
1,131.00
1,903.04
3,645.46

81.29 25.23

41.49 44.42

27.70 46.61

89.29 1.99

3.89 6.40

6.85 4.27

7.19 13.78

0.31 3.28

2.39 2.49

7.41 4.24

8.51 1.66

3.98 4.04

0.78 2.41

0.37 1.20

1.21 0.70

1.17 1.26

0.78 1.32

2.53 0.06

0.60 0.44

0.46 1.36

0.78 1.57

0.31 0.74

0.75 0.14

0.44 0.07

0.22 0.22

PLANNING & BUILDING

EMERGENCY SERVICES

PUBLIC WORKS ADMIN
FLEET
383,736.09
279,746.46
290,641.39
865,679.19
495,072.57
994,336.88
194,602.30
465,625.99
472,623.84
91,617.07
3,398.27
2,477.36
2,573.85
7,666.24
4,384.24
8,805.60
1,723.35
4,123.47
4,185.44
811.34
3,398.27
2,477.36
2,573.85
7,666.24
4,384.24
8,805.60
1,723.35
4,123.47
4,185.44
811.34
868.68 139.08
101.39
105.34
313.76
179.43
360.39

70.53 21.28

15.51 16.12

48.00 27.45

55.14 10.79

25.82 26.21

5.08 4,431.19
3,230.36
3,356.20
9,996.44
5,716.85
11,482.12
2,247.17
5,376.82
5,457.63
1,057.95
3,251.99
505.40
633.27

SEWER/STORM DRAIN

STREETS
657.94
1,959.67
1,120.71
2,250.91
440.53
PARKS

GROUNDS

BUILDING DIVISION

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS
1,054.05
1,069.89
207.40
168.76
171.30

33.21 YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

CONTRACT ACTIVITIES
281,618.54
43,766.85
2,493.94
387.59
2,493.94
387.59
637.51 102.07

15.86 15.62

99.08 2.43
139,920.62
141,799.79
1,239.10
1,255.74
1,239.10
1,255.74
316.74 50.71 7.76 1,615.73
321.00 51.39 7.86 1,637.42
April 2, 2024 PAGE 159 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-005

CITY ADMINISTRATION
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
101-60-70
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation FACILITIES 118,057.94
514,866.57
238,785.32
217,501.57
15,018.26
351,978.59
60,000.00
7,998,032.40
6,783,919.44
4,898.96

0.435 % 1,045.49 1,045.49
4,559.53
2,114.62
1,926.14
133.00
3,117.03
531.34
70,828.56
60,076.68

43.38 267.25
1,165.52
540.55
492.37

34.00 42.79
186.61

86.55 78.83

5.44 6.55 1.01 0.18 1,363.27
5,945.43
2,757.38
2,511.61
173.42
4,064.47
692.84
92,357.29
78,337.31

56.57 101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
101-90-95
103-30-30
103-34-34
104-30-30
104-34-34
104-40-40
104-60-66
204-00-08
207-11-11
207-60-62
207-60-64
223-30-30
233-30-30
245-00-08
281-30-30
281-40-50
281-60-66
LIBRARY ADMIN 1.899 %

0.881 %

0.802 %

0.055 %

1.298 %

0.221 %

29.496 %

25.019 %

0.018 %

0.006 %

0.014 %

0.288 %

0.006 %

0.444 %

0.088 %

0.034 %

0.245 %

0.261 %

0.751 %

0.132 %

0.023 %

0.007 %
4,559.53
2,114.62
1,926.14
133.00
3,117.03
531.34
70,828.56
60,076.68

43.38 28.55

13.24 12.06

0.83 4.41

2.04 1.86

0.13 3.01

0.51 68.43

58.04 0.04

0.01 0.03

0.67 0.01

1.03 0.20

0.08 0.57

0.61 1.74

0.31 0.05

0.02 0.81

0.38 0.35

0.02 0.55

0.09 12.58

10.68 0.01

LIBRARY ADULT SVCS

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING

LIBRARY CIRCULATION

EL MOLINO VIEJO
POLICE
796.79
135.82
18,105.42
15,356.99

11.09 127.57

21.75 2,898.81
2,458.76

1.78 19.52

3.33 443.49
376.16

0.27 FIRE
4TH OF JULY-POLICE
4TH OF JULY-FIRE
4TH OF JULY-PW
1,739.93 15.41 15.41 3.94 0.63 0.10 20.09
3,863.02 34.21 34.21 8.75 1.40 0.21 0.01

0.12 44.61

FOURTH OF JULY
CDBG
78,060.09
1,709.38
691.28

15.14 691.28

15.14 176.71

3.87 28.29

0.62 4.33 901.40

0.09 19.73
PROP A TRANSIT 120,378.67
23,856.66
9,247.00
1,066.04
211.27

81.89 1,066.04
211.27

81.89 272.51

54.01 43.63

8.65 6.67 0.18

0.03 0.01

0.10 0.10

0.32 0.06

0.01 1,390.06
275.48
106.77
767.91
817.92
2,350.38
412.29

72.77 AQUATICS 1.32

CONTRACT CLASSES
FUND 223 - POLICE

COPS/SLESF

20.93 3.35 0.51
66,500.06
70,832.00
203,540.53
35,703.31
6,301.49
588.91
627.27
1,802.50
316.18

55.81 588.91
627.27
1,802.50
316.18

55.81 150.54
160.34
460.76

80.82 24.10

25.67 73.77

12.94 2.28

3.69 3.93
FUND 245 - NON DEPT

RESTRICT DONATIONS - POLICE

RESTRICT DONATIONS - PARKS

RESTRICT DONATIONS - SPEC EVENT

11.29 1.98

14.27 0.35
1,949.02 17.26 17.26 4.41 0.71 0.11 22.51
April 2, 2024 PAGE 160 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-005

CITY ADMINISTRATION
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
281-90-91
281-90-92
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation

RESTRICT DONATIONS - LIBRARY ADULT

RESTRICT DONATIONS - LIBRARY CHILD
8,991.52 0.033 % 79.63 79.63 20.35 3.26 0.50 0.08 0.01 103.83 19,976.03 0.074 % 176.90 176.90 45.22 7.24 1.11 0.17 0.03 230.67 27,115,411.56 100.000 % 240,127.26 240,127.26 61,382.11 9,827.71 1,503.54 231.96 42.60 313,115.18 Allocation Method:

Allocation Source:

ADJUSTED BUDGET
FY 22-23 EXPENDITURES
April 2, 2024 PAGE 161 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: 50%-# OF AGENDA ITEMS/50%-ADJUST BUDGET FY 2022-2023 Allocation Source: CITY CLERK
Ref. #:

Subpool:

Dept Name
CAP-006

CITY COUNCIL SUPPORT
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL 0.05 0.050 % 151.24 151.24
2,540.79
4,174.16
52,691.18
13,732.37
39,200.78
17,755.29
211.73

38.66 6.19 0.95 0.15 0.02 197.21
3,313.07
5,442.93
68,706.90
17,906.39
51,116.04
23,152.10
276.08
101-00-06
101-00-08
101-00-09
101-00-10
101-00-11
101-14-14
101-34-36
101-40-40
101-40-42
101-40-44
101-40-48
101-40-50
101-40-52
101-40-53
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-68

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

0.84 1.38

17.42 4.54

12.96 5.87

0.07 1.45

1.05 1.10

3.26 1.87

3.75 0.73

2.06 2.09

0.41 1.25

0.19 0.62

0.63 0.840 %

1.380 %

17.418 %

4.540 %

12.959 %

5.869 %

0.070 %

1.450 %

1.050 %

1.100 %

3.260 %

1.870 %

3.750 %

0.730 %

2.060 %

2.090 %

0.410 %

1.250 %

0.190 %

0.620 %

0.630 %
2,540.79
4,174.16
52,691.18
13,732.37
39,200.78
17,755.29
211.73
649.48
1,067.01
13,469.06
3,510.31
10,020.61
4,538.66

54.12 103.99
170.84
2,156.49
562.02
1,604.37
726.67

8.67 15.91

26.14 329.92

85.98 245.45
111.17

1.33 2.45

4.03 50.90

13.27 37.87

17.15 0.20

4.24 3.07

3.21 9.53

5.46 10.96

2.13 6.02

6.11 1.20

3.65 0.56

1.81 1.84

0.45 0.75

9.35 2.44

6.96 3.16

0.03 0.78

0.56 0.59

1.76 1.00

2.02 0.39

1.10 1.12

0.22 0.67

0.10 0.33

0.34 PLANNING & BUILDING

EMERGENCY SERVICES

PUBLIC WORKS ADMIN
FLEET
4,385.89
3,175.99
3,327.23
9,860.69
5,656.29
11,342.82
2,208.07
6,230.99
6,321.73
1,240.15
3,780.94
574.70
4,385.89
3,175.99
3,327.23
9,860.69
5,656.29
11,342.82
2,208.07
6,230.99
6,321.73
1,240.15
3,780.94
574.70
1,121.13
811.85
179.50
129.98
136.17
403.57
231.49
464.23

90.37 27.46

19.89 20.83

61.74 35.42

71.02 13.83

39.01 39.58

7.77 5,719.00
4,141.34
4,338.54
12,857.91
7,375.53
14,790.53
2,879.22
8,124.92
8,243.25
1,617.11
4,930.16
749.39

SEWER/STORM DRAIN

STREETS
850.51
2,520.62
1,445.87
2,899.48
564.43
PARKS

GROUNDS

BUILDING DIVISION

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS
1,592.78
1,615.98
317.01
255.02
258.73

50.76 YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

CONTRACT ACTIVITIES
966.49 154.74

23.52 23.67
146.91 3.60
1,875.35
1,905.59
1,875.35
1,905.59
479.38 76.75 11.74

11.93 2,445.36
487.11 77.99 2,484.80
April 2, 2024 PAGE 162 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: 50%-# OF AGENDA ITEMS/50%-ADJUST BUDGET FY 2022-2023 Allocation Source: CITY CLERK
Ref. #:

Subpool:

Dept Name
CAP-006

CITY COUNCIL SUPPORT
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
101-60-70
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation FACILITIES 0.52 0.520 % 1,572.87 1,572.87
2,873.51
1,330.89
1,209.90

90.74 402.06
734.54
340.21
309.28

23.20 64.37
117.60

54.47 49.52

3.71 9.85 1.52 0.29 2,050.96
3,746.93
1,735.42
1,577.66
118.32
101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
101-90-95
103-30-30
103-34-34
104-30-30
104-40-40
104-60-66
207-11-11
207-60-62
207-60-64
223-30-30
233-30-30
245-00-08
281-30-30
281-40-50
281-60-66
281-90-91
281-90-92
LIBRARY ADMIN 0.95

0.44 0.40

0.03 0.65

0.11 16.64

13.47 0.01

0.01 0.35

1.86 0.11

0.04 0.14

0.15 0.38

0.07 0.02

0.01 0.02

0.04 0.950 %

0.440 %

0.400 %

0.030 %

0.650 %

0.110 %

16.638 %

13.469 %

0.010 %

0.350 %

1.860 %

0.110 %

0.040 %

0.140 %

0.150 %

0.380 %

0.070 %

0.020 %

0.010 %

0.020 %

0.040 %
2,873.51
1,330.89
1,209.90

90.74 17.99

8.33 2.78

1.29 1.17

0.09 1.90

0.32 48.63

39.36 0.03

0.03 1.02

5.44 0.32

0.12 0.41

0.44 1.11

0.20 0.06

0.03 0.06

0.12 0.51

0.23 0.21

0.01 0.35

0.06 8.94

7.23 LIBRARY ADULT SVCS

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING

LIBRARY CIRCULATION

EL MOLINO VIEJO

7.58 0.57
1,966.09
332.72
50,331.87
40,743.41

30.25 1,966.09
332.72
50,331.87
40,743.41

30.25 502.58

85.05 80.47

13.62 2,059.93
1,667.51

1.24 12.31

2.08 2,563.70
433.85
POLICE 12,865.97
10,414.94

7.73 315.15
255.11

0.19 65,630.49
53,127.56

39.44 FIRE
4TH OF JULY-POLICE
4TH OF JULY-PW 30.25 30.25 7.73 1.24 0.19 39.44
FOURTH OF JULY 1,058.66
5,626.04
332.72
120.99
423.47
453.71
1,149.41
211.73

60.50 1,058.66
5,626.04
332.72
120.99
423.47
453.71
1,149.41
211.73

60.50 270.62
1,438.14

85.05 43.33
230.26

13.62 4.95

6.63 0.18

0.99 0.06

0.02 0.07

0.08 0.20

0.03 0.01
1,380.44
7,336.10
433.85
PROP A TRANSIT 35.23
AQUATICS 2.08

CONTRACT CLASSES
FUND 223 - POLICE

30.93 0.76 157.77
108.25
115.98
293.81

54.12 17.33

18.57 47.04

8.67 2.65 552.18
COPS/SLESF 2.84 591.62
FUND 245 - NON DEPT

RESTRICT DONATIONS - POLICE

RESTRICT DONATIONS - PARKS

RESTRICT DONATIONS - SPEC EVENT

RESTRICT DONATIONS - LIBRARY ADULT

RESTRICT DONATIONS - LIBRARY CHILD

7.20 1,498.77

1.33 276.08

15.46 2.48 0.38 78.89

30.25 30.25 7.73 1.24 0.19 39.44

60.50 60.50 15.46 2.48 0.38 0.01

0.02 78.89
120.99 120.99 30.93 4.95 0.76 157.77
April 2, 2024 PAGE 163 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: 50%-# OF AGENDA ITEMS/50%-ADJUST BUDGET FY 2022-2023 Allocation Source: CITY CLERK
Ref. #:

Subpool:

Dept Name
CAP-006

CITY COUNCIL SUPPORT
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Percent Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 100.01 100.000 % 302,505.44 302,505.44 77,327.23 12,380.66 1,894.12 292.26 53.64 394,453.35 Allocation Method:

Allocation Source:
50%-# OF AGENDA ITEMS/50%-ADJUST BUDGET

CITY CLERK
April 2, 2024 PAGE 164 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: # OF FULL TIME EQUIVALENT EMPLOYEES FY 2022-2023 Allocation Source: PERSONNEL DETAIL
Ref. #:

Subpool:

Dept Name
CAP-007

HUMAN RESOURCES

FINANCE

3.50 2.593 % 247.50 247.50
141.43
282.86
954.66
141.43
141.43
318.22
229.83
300.54
282.15
228.41
156.99
340.14

5.66 63.27 10.13

5.79 1.55 0.24 0.05 322.74
184.42
368.83
1,244.82
184.42
184.42
414.94
299.69
391.89
367.91
297.84
204.70
443.53

7.39 101-00-10
101-00-11
101-14-14
101-40-40
101-40-42
101-40-48
101-40-50
101-40-52
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-70
101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
103-30-30

2.00 4.00

13.50 2.00

2.00 4.50

3.25 4.25

3.99 3.23

2.22 4.81

0.08 0.51

1.87 2.00

2.49 3.01

0.79 9.00

41.00 1.481 %

2.963 %

10.000 %

1.481 %

3.333 %

2.407 %

3.148 %

2.956 %

2.393 %

1.644 %

3.563 %

0.059 %

0.378 %

1.385 %

1.481 %

1.844 %

2.230 %

0.585 %

6.667 %

30.370 %
141.43
282.86
954.66
141.43
141.43
318.22
229.83
300.54
282.15
228.41
156.99
340.14

5.66 36.15

72.30 244.03

36.15 36.15

81.34 58.75

76.82 72.12

58.39 40.13

86.95 1.45

0.89 1.77

5.98 0.89

0.89 1.99

1.44 1.88

1.77 1.43

0.98 2.13

0.04 0.23

0.83 0.89

1.10 1.33

0.35 3.98

18.15 0.14

0.27 0.92

0.14 0.14

0.31 0.22

0.29 0.27

0.22 0.15

0.33 0.01

0.03 0.13

0.14 0.17

0.21 0.05

0.61 2.80

0.02 0.05

0.16 0.02

0.02 0.06

0.04 0.06

0.05 0.04

0.02 0.06

11.58 39.07

5.79 PLANNING & BUILDING

PUBLIC WORKS ADMIN
FLEET 5.79
STREETS 13.02
PARKS 9.41
GROUNDS 12.30

11.55 9.35

CMTY SVCS ADMIN

RECREATION ADMIN
AQUATICS 6.43

YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

FACILITIES

13.92 0.23

36.06 36.06 9.22 1.48 0.01

0.02 0.02

0.03 0.03

0.01 0.11

0.51 47.03
132.24
141.43
176.08
212.85

55.87 132.24
141.43
176.08
212.85

55.87 33.80

36.15 45.01

54.41 14.28
162.69
741.12

5.41 172.43
184.42
229.60
277.54

72.85 LIBRARY ADMIN

LIBRARY ADULT SVCS

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING

LIBRARY CIRCULATION
POLICE

5.79 7.21

8.71 2.29
636.44
2,899.33
636.44
2,899.33

26.05 118.66
829.88
3,780.57
April 2, 2024 PAGE 165 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: # OF FULL TIME EQUIVALENT EMPLOYEES FY 2022-2023 Allocation Source: PERSONNEL DETAIL
Ref. #:

Subpool:

Dept Name
CAP-007

DEPT RECORDS SUPPORT
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
103-34-34
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation FIRE 21.00 15.556 % 1,485.03 1,485.03
9,546.58
379.60 60.78 9.30 1.43 0.26 1,936.40
135.00 100.000 % 9,546.58 2,440.28 390.74 59.79 9.22 1.65 12,448.26 Allocation Method:

Allocation Source:
# OF FULL TIME EQUIVALENT EMPLOYEES

PERSONNEL DETAIL
April 2, 2024 PAGE 166 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-008

INTERGOVERN RELATIONS
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL 28,029.20
455,095.11
748,166.01
801,063.83
499,615.15
840,665.56
1,610,371.97
35,909.39

0.103 % 33.55 33.55
544.75
895.56
958.88
598.04
1,006.29
1,927.63

42.98 8.58 1.37 0.21 0.03 0.01 43.75
710.33
1,167.77
1,250.32
779.82
1,312.14
2,513.55

56.05 101-00-06
101-00-08
101-00-09
101-00-10
101-00-11
101-14-14
101-34-36
101-40-40
101-40-42
101-40-44
101-40-48
101-40-50
101-40-52
101-40-53
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-68

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

1.678 %

2.759 %

2.954 %

1.843 %

3.100 %

5.939 %

0.132 %

1.415 %

1.032 %

1.072 %

3.193 %

1.826 %

3.667 %

0.718 %

1.717 %

1.743 %

0.338 %

1.039 %

0.161 %

0.516 %

0.523 %
544.75
895.56
958.88
598.04
1,006.29
1,927.63

42.98 139.25
228.93
245.11
152.88
257.23
492.75

10.99 22.30

36.65 39.24

24.48 41.18

78.89 1.76

3.41 5.61

6.00 3.74

6.30 12.07

0.27 2.88

2.10 2.18

6.49 3.71

7.45 1.46

3.49 3.54

0.69 2.11

0.33 1.05

1.06 0.53

0.87 0.93

0.58 0.97

1.86 0.04

0.44 0.32

0.34 1.00

0.57 1.15

0.23 0.54

0.55 0.11

0.33 0.05

0.16 0.16

0.09 0.15

0.16 0.10

0.17 0.35

0.01 0.08

0.06 0.06

0.18 0.10

0.21 0.04

0.09 0.09

0.02 0.06

0.01 0.03

0.03 PLANNING & BUILDING

EMERGENCY SERVICES

PUBLIC WORKS ADMIN
FLEET
383,736.09
279,746.46
290,641.39
865,679.19
495,072.57
994,336.88
194,602.30
465,625.99
472,623.84
91,617.07
459.34
334.86
347.90
1,036.23
592.61
1,190.23
232.94
557.36
565.74
109.67
337.10

52.39 459.34
334.86
347.90
1,036.23
592.61
1,190.23
232.94
557.36
565.74
109.67
337.10

52.39 117.42

85.60 18.80

13.70 14.24

42.41 24.25

48.71 9.53
598.96
436.64
453.65
1,351.20
772.73
1,552.00
303.75
726.77
737.69
143.01
439.57

68.31 SEWER/STORM DRAIN

STREETS

88.93 264.89
151.49
304.25

59.55 PARKS

GROUNDS

BUILDING DIVISION

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS
142.48
144.62

28.03 22.81

23.15 4.49

YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

CONTRACT ACTIVITIES
281,618.54
43,766.85

86.17 13.80

13.39 2.14
139,920.62
141,799.79
167.49
169.74
167.49
169.74

42.81 6.85 218.39

43.39 6.95 221.33
April 2, 2024 PAGE 167 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-008

INTERGOVERN RELATIONS
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
101-60-70
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation FACILITIES 118,057.94
514,866.57
238,785.32
217,501.57
15,018.26
351,978.59
60,000.00
7,998,032.40
6,783,919.44
4,898.96

0.435 % 141.32 141.32
616.30
285.83
260.35

17.98 421.32

71.82 9,573.73
8,120.43

5.86 36.12 5.78 0.88 0.14 0.02 184.26
803.62
372.72
339.49

23.45 101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
101-90-95
103-30-30
103-34-34
104-30-30
104-34-34
104-40-40
104-60-66
204-00-08
207-11-11
207-60-62
207-60-64
223-30-30
233-30-30
245-00-08
281-30-30
281-40-50
281-60-66
LIBRARY ADMIN 1.899 %

0.881 %

0.802 %

0.055 %

1.298 %

0.221 %

29.496 %

25.019 %

0.018 %

0.006 %

0.014 %

0.288 %

0.006 %

0.444 %

0.088 %

0.034 %

0.245 %

0.261 %

0.751 %

0.132 %

0.023 %

0.007 %
616.30
285.83
260.35

17.98 421.32

71.82 9,573.73
8,120.43

5.86 157.54

73.07 66.55

4.60 25.22

11.70 10.66

0.74 3.86

1.79 1.63

0.11 2.64

0.45 59.95

50.85 0.04

0.01 0.03

0.59 0.01

0.90 0.18

0.07 0.50

0.53 1.53

0.27 0.05

0.01 0.60

0.28 0.25

0.02 0.41

0.07 9.25

7.85 0.01

0.10 0.05

0.05 LIBRARY ADULT SVCS

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING

LIBRARY CIRCULATION

EL MOLINO VIEJO
POLICE
107.70

18.36 2,447.29
2,075.79

1.50 17.24

2.94 0.07

0.01 1.71

1.45 549.38

93.65 391.83
332.35

0.24 12,483.76
10,588.72

7.65 FIRE
4TH OF JULY-POLICE
4TH OF JULY-FIRE
4TH OF JULY-PW
1,739.93 2.08 2.08 0.53 0.09 2.71
3,863.02 4.62 4.62 1.18 0.19 6.02

FOURTH OF JULY
CDBG
78,060.09
1,709.38

93.44 2.05

23.89 0.52

3.82 0.09 0.01

0.02 121.84

0.08 2.66
PROP A TRANSIT 120,378.67
23,856.66
9,247.00
144.09

28.56 11.07

79.60 84.79
243.64

42.74 7.54
144.09

28.56 11.07

79.60 84.79
243.64

42.74 7.54

36.83 7.30

5.90 0.14

0.03 0.01

0.08 0.08

0.24 0.04

0.01 187.88
AQUATICS 1.17 37.24

CONTRACT CLASSES
FUND 223 - POLICE

COPS/SLESF

2.83 0.45 14.43
66,500.06
70,832.00
203,540.53
35,703.31
6,301.49

20.35 21.67

62.28 10.92

1.93 3.26 0.01

0.01 0.05

0.01 103.80
110.55
317.71

55.73 3.47
FUND 245 - NON DEPT

RESTRICT DONATIONS - POLICE

RESTRICT DONATIONS - PARKS

RESTRICT DONATIONS - SPEC EVENT

9.97 1.75

0.31 9.84
1,949.02 2.33 2.33 0.60 0.10 3.04
April 2, 2024 PAGE 168 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-008

INTERGOVERN RELATIONS
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
281-90-91
281-90-92
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation

RESTRICT DONATIONS - LIBRARY ADULT

RESTRICT DONATIONS - LIBRARY CHILD
8,991.52 0.033 % 10.76 10.76

23.91 2.75 0.44 0.07 0.01 14.03
19,976.03 0.074 % 23.91 6.11 0.98 0.15 0.02 31.17
27,115,411.56 100.000 % 32,457.44 32,457.44 8,296.95 1,328.38 203.25 31.39 5.67 42,323.08 Allocation Method:

Allocation Source:

ADJUSTED BUDGET
FY 22-23 EXPENDITURES
April 2, 2024 PAGE 169 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ALLOCATED TO PLANNING FY 2022-2023
Allocation Source:

Ref. #:

Subpool:

Dept Name
CAP-009

DEVELOPMENT SUPPORT
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-14-14 PLANNING & BUILDING 100.00 100.000 %
100.000 %
16,178.89 16,178.89
16,178.89
4,135.66
4,135.66
662.15
662.15
101.30
101.30

15.63 2.88 21,096.51
100.00 16,178.89 15.63 2.88 21,096.51
Allocation Method:

Allocation Source:

ALLOCATED TO PLANNING
April 2, 2024 PAGE 170 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-010
PUBLIC INFO/COMM.

Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL 28,029.20 0.103 % 102.59 102.59
1,665.68
2,738.33
2,931.94
1,828.62
3,076.89
5,894.06
131.43

26.22 4.20 0.64 0.10 0.02 133.77
2,171.98
3,570.66
3,823.12
2,384.44
4,012.12
7,685.58
171.38
101-00-06
101-00-08
101-00-09
101-00-10
101-00-11
101-14-14
101-34-36
101-40-40
101-40-42
101-40-44
101-40-48
101-40-50
101-40-52
101-40-53
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-68

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE
455,095.11
748,166.01
801,063.83
499,615.15
840,665.56
1,610,371.97
35,909.39

1.678 %

2.759 %

2.954 %

1.843 %

3.100 %

5.939 %

0.132 %

1.415 %

1.032 %

1.072 %

3.193 %

1.826 %

3.667 %

0.718 %

1.717 %

1.743 %

0.338 %

1.039 %

0.161 %

0.516 %

0.523 %
1,665.68
2,738.33
2,931.94
1,828.62
3,076.89
5,894.06
131.43
425.79
699.98
749.47
467.44
786.52
1,506.66

33.60 68.17
112.07
120.00

74.84 125.93
241.23

5.38 10.43

17.15 18.36

11.45 19.27

36.90 0.82

1.61 2.65

2.83 1.77

2.97 5.69

0.13 1.36

0.99 1.03

3.06 1.75

3.52 0.69

1.65 1.67

0.32 1.00

0.15 0.49

0.50 0.30

0.48 0.52

0.32 0.54

1.04 0.02

0.25 0.17

0.18 0.56

0.32 0.65

0.13 0.31

0.31 0.06

0.17 0.02

0.09 0.09

PLANNING & BUILDING

EMERGENCY SERVICES

PUBLIC WORKS ADMIN
FLEET
383,736.09
279,746.46
290,641.39
865,679.19
495,072.57
994,336.88
194,602.30
465,625.99
472,623.84
91,617.07
1,404.50
1,023.89
1,063.77
3,168.44
1,812.00
3,639.33
712.26
1,404.50
1,023.89
1,063.77
3,168.44
1,812.00
3,639.33
712.26
359.02
261.73
271.92
809.93
463.19
930.30
182.07
435.64
442.18

85.72 57.48

41.90 43.54
129.67

74.16 148.95

29.15 69.75

70.80 13.72

42.19 6.56

8.79 1,831.40
1,335.09
1,387.10
4,131.50
2,362.77
4,745.54
928.76

6.41 SEWER/STORM DRAIN

STREETS

6.66 19.84

11.35 22.79

4.46 PARKS

GROUNDS

BUILDING DIVISION

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS
1,704.22
1,729.83
335.32
1,704.22
1,729.83
335.32

10.67 10.83

2.10 2,222.24
2,255.62
437.24

YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

CONTRACT ACTIVITIES
281,618.54
43,766.85
1,030.74
160.19
1,030.74
160.19
263.48

40.95 6.45 1,344.03

1.00 208.87
139,920.62
141,799.79
512.12 512.12 130.91
132.67

20.96 21.24

3.21 667.78
519.00 519.00 3.25 676.75
April 2, 2024 PAGE 171 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-010
PUBLIC INFO/COMM.

Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
101-60-70
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation FACILITIES 118,057.94
514,866.57
238,785.32

0.435 % 432.10 432.10
1,884.44
873.97
796.07

54.97 110.45
481.71
223.41
203.49

14.05 329.31

56.14 7,482.93
6,347.01

4.58 17.68

77.12 35.77

32.58 2.25

2.71 0.42 0.07 563.43
2,457.22
1,139.61
1,038.03

71.67 101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
101-90-95
103-30-30
103-34-34
104-30-30
104-34-34
104-40-40
104-60-66
204-00-08
207-11-11
207-60-62
207-60-64
223-30-30
233-30-30
245-00-08
281-30-30
281-40-50
281-60-66

LIBRARY ADMIN

LIBRARY ADULT SVCS

1.899 %

0.881 %

0.802 %

0.055 %

1.298 %

0.221 %

29.496 %

25.019 %

0.018 %

0.006 %

0.014 %

0.288 %

0.006 %

0.444 %

0.088 %

0.034 %

0.245 %

0.261 %

0.751 %

0.132 %

0.023 %

0.007 %
1,884.44
873.97
796.07

54.97 11.80

5.47 4.98

0.34 8.07

1.38 183.29
155.47

0.11 0.04

0.09 1.79

0.04 2.76

0.55 0.21

1.52 1.62

4.66 0.82

0.14 0.04

1.82 0.84

0.77 0.05

1.24 0.21

28.28 23.99

0.02 0.01

0.01 0.28

0.01 0.43

0.08 0.03

0.24 0.25

0.72 0.13

0.02 0.01

0.33 0.15

0.14 0.01

0.22 0.04

5.20 4.42

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING

LIBRARY CIRCULATION

EL MOLINO VIEJO
217,501.57
15,018.26
351,978.59
60,000.00
7,998,032.40
6,783,919.44
4,898.96
1,288.26
219.60
29,273.29
24,829.56

17.93 1,288.26
219.60
29,273.29
24,829.56

17.93 52.72

8.99 1,679.82
286.36
38,171.06
32,376.65

23.37 POLICE 1,198.07
1,016.20

0.73 FIRE
4TH OF JULY-POLICE
4TH OF JULY-FIRE
4TH OF JULY-PW
1,739.93 6.37 6.37 1.63 0.26 8.31
3,863.02 14.14 14.14 3.61 0.58 18.43
FOURTH OF JULY 78,060.09
1,709.38
285.70

6.26 285.70

6.26 73.03

1.60 11.69

0.26 0.05 372.54
CDBG 8.17
PROP A TRANSIT 120,378.67
23,856.66
9,247.00
440.59

87.32 440.59

87.32 112.63

22.32 8.65

18.03 3.57

0.08 0.01

0.01 0.05

0.05 0.13

0.02 574.52
113.85

44.13 AQUATICS

CONTRACT CLASSES
FUND 223 - POLICE

COPS/SLESF

33.84 33.84 1.39
66,500.06
70,832.00
203,540.53
35,703.31
6,301.49
243.39
259.25
744.97
130.68

23.06 243.39
259.25
744.97
130.68

23.06 62.22

66.27 190.43

33.40 5.90

9.96 317.38
338.05
971.40
170.40

30.06 10.61

30.49 5.35
FUND 245 - NON DEPT

RESTRICT DONATIONS - POLICE

RESTRICT DONATIONS - PARKS

RESTRICT DONATIONS - SPEC EVENT

0.94 1,949.02 7.13 7.13 1.82 0.29 9.29
April 2, 2024 PAGE 172 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-010
PUBLIC INFO/COMM.

Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
281-90-91
281-90-92
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation

RESTRICT DONATIONS - LIBRARY ADULT

RESTRICT DONATIONS - LIBRARY CHILD
8,991.52 0.033 % 32.91 32.91

73.11 8.41 1.35 0.21 0.03 42.91
19,976.03 0.074 % 73.11 18.69 2.99 0.46 0.07 0.01 95.33 27,115,411.56 100.000 % 99,244.06 99,244.06 25,369.08 4,061.76 621.40 95.89 17.54 129,409.73 Allocation Method:

Allocation Source:

ADJUSTED BUDGET
FY 22-23 EXPENDITURES
April 2, 2024 PAGE 173 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-011

SPECIAL PROJECTS
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL 28,029.20 0.103 % 51.65 51.65
838.54
1,378.54
1,476.01
920.57
1,548.98
2,967.21

66.17 13.20 2.11 0.32 0.05 0.01 67.34
1,093.42
1,797.55
1,924.65
1,200.38
2,019.82
3,869.12

86.27 101-00-06
101-00-08
101-00-09
101-00-10
101-00-11
101-14-14
101-34-36
101-40-40
101-40-42
101-40-44
101-40-48
101-40-50
101-40-52
101-40-53
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-68

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE
455,095.11
748,166.01
801,063.83
499,615.15
840,665.56
1,610,371.97
35,909.39

1.678 %

2.759 %

2.954 %

1.843 %

3.100 %

5.939 %

0.132 %

1.415 %

1.032 %

1.072 %

3.193 %

1.826 %

3.667 %

0.718 %

1.717 %

1.743 %

0.338 %

1.039 %

0.161 %

0.516 %

0.523 %
838.54
1,378.54
1,476.01
920.57
1,548.98
2,967.21

66.17 214.35
352.39
377.30
235.32
395.96
758.49

16.91 34.32

56.42 60.41

37.68 63.40
121.44

2.71 5.25

8.63 9.24

5.76 9.70

18.58 0.41

4.43 3.23

3.35 9.99

5.71 11.47

2.25 5.37

5.45 1.06

3.25 0.50

1.61 1.64

0.81 1.33

1.43 0.89

1.50 2.87

0.06 0.68

0.50 0.52

1.54 0.88

1.77 0.35

0.83 0.84

0.16 0.50

0.08 0.25

0.25 0.15

0.24 0.26

0.16 0.28

0.53 0.01

0.13 0.09

0.09 0.29

0.16 0.33

0.06 0.15

0.15 0.03

0.09 0.01

0.05 0.05

PLANNING & BUILDING

EMERGENCY SERVICES

PUBLIC WORKS ADMIN
FLEET
383,736.09
279,746.46
290,641.39
865,679.19
495,072.57
994,336.88
194,602.30
465,625.99
472,623.84
91,617.07
707.06
515.45
535.52
1,595.07
912.20
1,832.13
358.57
857.94
870.84
168.81
518.90

80.64 707.06
515.45
535.52
1,595.07
912.20
1,832.13
358.57
857.94
870.84
168.81
518.90

80.64 180.74
131.76
136.89
407.74
233.18
468.34

91.66 28.94

21.10 21.92

65.28 37.33

74.98 14.68

35.11 35.64

6.91 921.98
672.13

SEWER/STORM DRAIN

STREETS
698.29
2,079.91
1,189.46
2,389.02
467.57
PARKS

GROUNDS

BUILDING DIVISION

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS
219.31
222.61

43.15 1,118.71
1,135.53
220.12

YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

CONTRACT ACTIVITIES
281,618.54
43,766.85
132.64

20.61 21.24

3.30 676.62
105.14
139,920.62
141,799.79
257.81
261.27
257.81
261.27

65.90 10.55

10.69 336.17

66.79 340.69
April 2, 2024 PAGE 174 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-011

SPECIAL PROJECTS
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
101-60-70
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation FACILITIES 118,057.94
514,866.57
238,785.32

0.435 % 217.53 217.53
948.67
439.98
400.76

27.67 55.61 8.90 1.36 0.21 0.04 283.65
1,237.02
573.72
522.57

36.07 101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
101-90-95
103-30-30
103-34-34
104-30-30
104-34-34
104-40-40
104-60-66
204-00-08
207-11-11
207-60-62
207-60-64
223-30-30
233-30-30
245-00-08
281-30-30
281-40-50
281-60-66

LIBRARY ADMIN

LIBRARY ADULT SVCS

1.899 %

0.881 %

0.802 %

0.055 %

1.298 %

0.221 %

29.496 %

25.019 %

0.018 %

0.006 %

0.014 %

0.288 %

0.006 %

0.444 %

0.088 %

0.034 %

0.245 %

0.261 %

0.751 %

0.132 %

0.023 %

0.007 %
948.67
439.98
400.76

27.67 242.50
112.47
102.44

7.07 38.83

18.01 16.40

1.13 5.94

2.75 2.51

0.17 4.06

0.69 92.27

78.27 0.06

0.02 0.04

0.90 0.02

1.39 0.28

0.11 0.77

0.82 2.35

0.41 0.07

0.02 0.92

0.43 0.39

0.03 0.63

0.11 14.24

12.08 0.01

0.16 0.08
LIBRARY CHILDREN SERVICES 0.07

LIBRARY PROCESSING

LIBRARY CIRCULATION

EL MOLINO VIEJO
217,501.57
15,018.26
351,978.59
60,000.00
7,998,032.40
6,783,919.44
4,898.96
648.54
110.55
14,736.87
12,499.79

9.03 648.54
110.55
14,736.87
12,499.79

9.03 165.78

28.26 3,767.10
3,195.25

2.31 26.54

4.52 0.12

0.02 2.62

2.23 845.67
144.15
19,216.24
16,299.20

11.78 POLICE 603.14
511.58

0.37 FIRE
4TH OF JULY-POLICE
4TH OF JULY-FIRE
4TH OF JULY-PW
1,739.93 3.21 3.21 0.82 0.13 4.18
3,863.02 7.12 7.12 1.82 0.29 0.01

0.14 9.28
FOURTH OF JULY 78,060.09
1,709.38
143.83

3.15 143.83

3.15 36.77

0.81 5.89 0.02 187.55
CDBG 0.13 4.11
PROP A TRANSIT 120,378.67
23,856.66
9,247.00
221.80

43.96 221.80

43.96 56.70

11.24 4.36

9.08 0.21

0.04 0.02

0.12 0.13

0.36 0.06

0.01 0.04

0.01 289.22
AQUATICS 1.80 57.33

CONTRACT CLASSES
FUND 223 - POLICE

COPS/SLESF

17.04 17.04 0.70 22.23
66,500.06
70,832.00
203,540.53
35,703.31
6,301.49
122.53
130.51
375.04

65.79 122.53
130.51
375.04

65.79 31.32

33.36 95.87

16.82 2.97

5.01 0.02

0.02 0.07

0.01 159.77
170.18
489.04

85.78 5.34
FUND 245 - NON DEPT

RESTRICT DONATIONS - POLICE

RESTRICT DONATIONS - PARKS

RESTRICT DONATIONS - SPEC EVENT

15.35 2.69

11.61 11.61 0.48 15.14
1,949.02 3.59 3.59 0.92 0.15 4.68
April 2, 2024 PAGE 175 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-011

SPECIAL PROJECTS
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
281-90-91
281-90-92
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation

RESTRICT DONATIONS - LIBRARY ADULT

RESTRICT DONATIONS - LIBRARY CHILD
8,991.52 0.033 % 16.57 16.57

36.81 4.24 0.68 0.10 0.02 21.61
19,976.03 0.074 % 36.81 9.41 1.51 0.23 0.04 0.01 48.01
27,115,411.56 100.000 % 49,961.83 49,961.83 12,771.46 2,044.81 312.81 48.30 8.86 65,148.07 Allocation Method:

Allocation Source:

ADJUSTED BUDGET
FY 22-23 EXPENDITURES
April 2, 2024 PAGE 176 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: # OF FULL TIME EQUIVALENT EMPLOYEES FY 2022-2023 Allocation Source: PERSONNEL DETAIL
Ref. #:

Subpool:

Dept Name
CAP-015

HUMAN RESOURCES

FINANCE

3.50 2.593 % 11,079.63 11,079.63
6,331.21
12,662.43
42,735.69
6,331.21
6,331.21
14,245.23
10,288.22
13,453.83
12,630.77
10,224.91
7,027.65
15,226.57
253.25
2,236.07
1,277.75
2,555.51
8,624.85
1,277.75
1,277.75
2,874.95
2,076.35
2,715.23
2,549.12
2,063.57
1,418.31
3,073.00

51.11 314.38
179.65
359.29
1,212.61
179.65
179.65
404.20
291.92
381.75
358.39
290.13
199.41
432.05

7.19 48.07 7.41 1.36 13,686.92
7,821.10
15,642.18
52,792.41
7,821.10
7,821.10
17,597.47
12,709.27
16,619.84
15,603.06
12,631.07
8,681.42
18,809.75
312.85
101-00-10
101-00-11
101-14-14
101-40-40
101-40-42
101-40-48
101-40-50
101-40-52
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-70
101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
103-30-30

2.00 4.00

13.50 2.00

2.00 4.50

3.25 4.25

3.99 3.23

2.22 4.81

0.08 0.51

1.87 2.00

2.49 3.01

0.79 9.00

41.00 1.481 %

2.963 %

10.000 %

1.481 %

3.333 %

2.407 %

3.148 %

2.956 %

2.393 %

1.644 %

3.563 %

0.059 %

0.378 %

1.385 %

1.481 %

1.844 %

2.230 %

0.585 %

6.667 %

30.370 %
6,331.21
12,662.43
42,735.69
6,331.21
6,331.21
14,245.23
10,288.22
13,453.83
12,630.77
10,224.91
7,027.65
15,226.57
253.25

27.47 54.93
185.40

27.47 27.47

61.80 44.63

58.37 54.79

44.36 30.49

66.06 1.10

4.24 8.47

28.60 4.24

4.24 9.53

6.88 9.00

8.45 6.84

4.70 10.19

0.17 1.08

3.96 4.24

5.27 6.38

1.67 19.06

86.85 0.78

1.55 5.26

0.78 0.78

1.76 1.27

1.66 1.54

1.26 0.86

1.88 0.03

0.20 0.72

0.78 0.97

1.16 0.31

3.50 15.96

PLANNING & BUILDING

PUBLIC WORKS ADMIN
FLEET

STREETS
PARKS

GROUNDS

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS

YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

FACILITIES
1,614.46
5,919.68
6,331.21
7,882.36
9,528.48
2,500.83
28,490.46
129,789.88
1,614.46
5,919.68
6,331.21
7,882.36
9,528.48
2,500.83
28,490.46
129,789.88
325.83 45.81 7.00 1,994.38
7,312.71
7,821.10
9,737.26
11,770.75
3,089.33
35,194.92
160,332.44
1,194.70
1,277.75
1,590.80
1,923.02
504.71
167.97
179.65
223.66
270.37

70.96 25.68

27.47 34.20

41.34 10.85
123.60
563.05

LIBRARY ADMIN

LIBRARY ADULT SVCS

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING

LIBRARY CIRCULATION
POLICE
5,749.90
26,193.97
808.40
3,682.73
April 2, 2024 PAGE 177 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: # OF FULL TIME EQUIVALENT EMPLOYEES FY 2022-2023 Allocation Source: PERSONNEL DETAIL
Ref. #:

Subpool:

Dept Name
CAP-015

PERSONNEL SERVICES
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
103-34-34
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation FIRE 21.00 15.556 % 66,477.75 66,477.75 13,416.43
86,248.43
1,886.28 288.39 44.48 8.17 82,121.50
135.00 100.000 % 427,356.92 427,356.92 12,126.10 1,853.99 285.95 52.54 527,923.93 Allocation Method:

Allocation Source:
# OF FULL TIME EQUIVALENT EMPLOYEES

PERSONNEL DETAIL
April 2, 2024 PAGE 178 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-016

RISK MANAGEMENT
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL 28,029.20 0.103 % 91.00 91.00
1,477.59
2,429.12
2,600.87
1,622.13
2,729.44
5,228.50
116.59

18.37 2.58 0.39 0.06 0.01 112.41
1,825.29
3,000.76
3,212.91
2,003.87
3,371.74
6,458.88
144.03
101-00-06
101-00-08
101-00-09
101-00-10
101-00-11
101-14-14
101-34-36
101-40-40
101-40-42
101-40-44
101-40-48
101-40-50
101-40-52
101-40-53
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-68

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE
455,095.11
748,166.01
801,063.83
499,615.15
840,665.56
1,610,371.97
35,909.39

1.678 %

2.759 %

2.954 %

1.843 %

3.100 %

5.939 %

0.132 %

1.415 %

1.032 %

1.072 %

3.193 %

1.826 %

3.667 %

0.718 %

1.717 %

1.743 %

0.338 %

1.039 %

0.161 %

0.516 %

0.523 %
1,477.59
2,429.12
2,600.87
1,622.13
2,729.44
5,228.50
116.59
298.20
490.24
524.90
327.38
550.85
1,055.21

23.53 41.93

68.93 73.80

46.03 77.45
148.36

3.31 6.41

10.54 11.28

7.04 11.84

22.68 0.51

5.40 3.94

4.09 12.19

6.97 14.01

2.74 6.56

6.66 1.29

3.97 0.62

1.97 2.00

0.99 1.63

1.74 1.09

1.83 3.50

0.08 0.83

0.61 0.63

1.88 1.08

2.16 0.42

1.01 1.03

0.20 0.61

0.10 0.30

0.31 0.17

0.30 0.32

0.20 0.33

0.63 0.01

0.15 0.10

0.12 0.35

0.20 0.40

0.08 0.18

0.18 0.03

0.10 0.01

0.06 0.06

PLANNING & BUILDING

EMERGENCY SERVICES

PUBLIC WORKS ADMIN
FLEET
383,736.09
279,746.46
290,641.39
865,679.19
495,072.57
994,336.88
194,602.30
465,625.99
472,623.84
91,617.07
1,245.90
908.27
1,245.90
908.27
251.45
183.31
190.45
567.24
324.40
651.55
127.51
305.11
309.69

60.03 35.35

25.77 26.78

79.75 45.61

91.60 17.93

42.90 43.54

8.44 1,539.08
1,122.00
1,165.71
3,472.07
1,985.64
3,988.10
780.51

SEWER/STORM DRAIN

STREETS
943.64 943.64
2,810.66
1,607.38
3,228.38
631.83
2,810.66
1,607.38
3,228.38
631.83
PARKS

GROUNDS

BUILDING DIVISION

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS
1,511.78
1,534.50
297.46
1,511.78
1,534.50
297.46
1,867.54
1,895.60
367.45

YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

CONTRACT ACTIVITIES
281,618.54
43,766.85
914.35 914.35 184.53

28.68 25.94

4.03 1,129.50
142.10 142.10 175.54
139,920.62
141,799.79
454.29 454.29 91.68 12.89

13.06 561.19
460.39 460.39 92.92 568.74
April 2, 2024 PAGE 179 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-016

RISK MANAGEMENT
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
101-60-70
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation FACILITIES 118,057.94
514,866.57
238,785.32

0.435 % 383.31 383.31
1,671.65
775.28
706.18

48.76 77.36 10.88

47.43 22.00

20.04 1.38

1.66 0.26 0.05 473.52
2,065.02
957.72
872.35

60.23 101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
101-90-95
103-30-30
103-34-34
104-30-30
104-34-34
104-40-40
104-60-66
204-00-08
207-11-11
207-60-62
207-60-64
223-30-30
233-30-30
245-00-08
281-30-30
281-40-50
281-60-66

LIBRARY ADMIN

LIBRARY ADULT SVCS

1.899 %

0.881 %

0.802 %

0.055 %

1.298 %

0.221 %

29.496 %

25.019 %

0.018 %

0.006 %

0.014 %

0.288 %

0.006 %

0.444 %

0.088 %

0.034 %

0.245 %

0.261 %

0.751 %

0.132 %

0.023 %

0.007 %
1,671.65
775.28
706.18

48.76 337.37
156.47
142.52

9.84 7.25

3.36 3.06

0.21 4.96

0.85 112.65

95.55 0.07

0.02 0.05

1.10 0.02

1.70 0.34

0.13 0.94

1.00 2.87

0.50 0.09

0.03 1.12

0.52 0.47

0.03 0.76

0.13 17.38

14.74 0.01

0.20 0.09

0.08 0.01

0.14 0.02

3.19 2.72

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING

LIBRARY CIRCULATION

EL MOLINO VIEJO
217,501.57
15,018.26
351,978.59
60,000.00
7,998,032.40
6,783,919.44
4,898.96
1,142.79
194.81
25,967.73
22,025.79

15.91 1,142.79
194.81
25,967.73
22,025.79

15.91 230.64

39.32 5,240.78
4,445.22

3.21 32.43

5.53 1,411.72
240.66
32,078.56
27,208.99

19.65 POLICE 736.83
624.97

0.45 FIRE
4TH OF JULY-POLICE
4TH OF JULY-FIRE
4TH OF JULY-PW
1,739.93 5.65 5.65 1.14 0.16 6.97
3,863.02 12.54 12.54 2.53 0.36 0.01

0.17 15.49
FOURTH OF JULY 78,060.09
1,709.38
253.44

5.55 253.44

5.55 51.15

1.12 7.19 0.03 313.08
CDBG 0.16 6.85
PROP A TRANSIT 120,378.67
23,856.66
9,247.00
390.84

77.46 390.84

77.46 78.88

15.63 6.06

11.09 2.20

0.26 0.05

0.02 0.14

0.15 0.44

0.08 0.01

0.05 0.01
482.82
AQUATICS 95.69

CONTRACT CLASSES
FUND 223 - POLICE

COPS/SLESF

30.02 30.02 0.85 37.08
66,500.06
70,832.00
203,540.53
35,703.31
6,301.49
215.91
229.97
660.85
115.92

20.46 215.91
229.97
660.85
115.92

20.46 43.57

46.41 133.37

23.39 4.13

6.13 0.02

0.02 0.08

0.01 266.71
284.08
816.36
143.19

25.27 6.53
FUND 245 - NON DEPT

RESTRICT DONATIONS - POLICE

RESTRICT DONATIONS - PARKS

RESTRICT DONATIONS - SPEC EVENT

18.75 3.29

0.58 1,949.02 6.33 6.33 1.28 0.18 7.82
April 2, 2024 PAGE 180 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-016

RISK MANAGEMENT
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
281-90-91
281-90-92
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation

RESTRICT DONATIONS - LIBRARY ADULT

RESTRICT DONATIONS - LIBRARY CHILD
8,991.52 0.033 % 29.19 29.19

64.86 5.89 0.83 0.13 0.02 36.06
19,976.03 0.074 % 64.86 13.09 1.84 0.28 0.04 0.01 80.12 27,115,411.56 100.000 % 88,037.37 88,037.37 17,767.60 2,498.06 381.92 58.90 10.72 108,754.57 Allocation Method:

Allocation Source:

ADJUSTED BUDGET
FY 22-23 EXPENDITURES
April 2, 2024 PAGE 181 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-020

GENERAL ACCOUNTING
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL 28,029.20
455,095.11
748,166.01
801,063.83
499,615.15
840,665.56
1,610,371.97
35,909.39

0.103 % 371.44 371.44
6,030.81
9,914.51
10,615.50
6,620.78
11,140.30
21,340.26
475.86

99.28 15.26
247.73
407.26
436.05
271.96
457.61
876.59

19.55 2.33 0.36 0.07 488.74
7,935.32
13,045.51
13,967.87
8,711.62
14,658.40
28,079.48
626.13
101-00-06
101-00-08
101-00-09
101-00-10
101-00-11
101-14-14
101-34-36
101-40-40
101-40-42
101-40-44
101-40-48
101-40-50
101-40-52
101-40-53
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-68

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

1.678 %

2.759 %

2.954 %

1.843 %

3.100 %

5.939 %

0.132 %

1.415 %

1.032 %

1.072 %

3.193 %

1.826 %

3.667 %

0.718 %

1.717 %

1.743 %

0.338 %

1.039 %

0.161 %

0.516 %

0.523 %
6,030.81
9,914.51
10,615.50
6,620.78
11,140.30
21,340.26
475.86
1,611.98
2,650.06
2,837.43
1,769.68
2,977.70
5,704.06
127.19

37.89 62.30

66.70 41.60

70.00 134.09

2.99 5.84

9.61 10.29

6.42 10.80

20.68 0.46

4.93 3.59

3.73 11.12

6.36 12.77

2.50 5.98

6.07 1.18

3.62 0.56

1.80 1.82

1.07 1.77

1.90 1.18

1.99 3.80

0.08 0.90

0.66 0.68

2.05 1.16

2.35 0.46

1.09 1.11

0.21 0.66

0.10 0.33

0.33 PLANNING & BUILDING

EMERGENCY SERVICES

PUBLIC WORKS ADMIN
FLEET
383,736.09
279,746.46
290,641.39
865,679.19
495,072.57
994,336.88
194,602.30
465,625.99
472,623.84
91,617.07
5,085.18
3,707.13
3,851.51
11,471.77
6,560.58
13,176.71
2,578.82
6,170.36
6,263.10
1,214.09
3,731.94
579.99
5,085.18
3,707.13
3,851.51
11,471.77
6,560.58
13,176.71
2,578.82
6,170.36
6,263.10
1,214.09
3,731.94
579.99
1,359.22
990.88
208.88
152.28
158.21
471.22
269.49
541.26
105.93
253.46
257.27

49.87 31.95

23.29 24.20

72.08 41.22

82.79 16.20

38.77 39.35

7.63 6,691.06
4,877.83
5,067.80
15,094.54
8,632.40
17,337.90
3,393.21
8,118.94
8,240.97
1,597.49
4,910.48
763.14

SEWER/STORM DRAIN

STREETS
1,029.47
3,066.30
1,753.59
3,522.02
689.30
PARKS

GROUNDS

BUILDING DIVISION

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS
1,649.28
1,674.07
324.51

YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

CONTRACT ACTIVITIES
281,618.54
43,766.85
997.51 153.30

23.82 23.45
155.03 3.64
139,920.62
141,799.79
1,854.19
1,879.10
1,854.19
1,879.10
495.61 76.16 11.65

11.81 2,439.74
502.27 77.19 2,472.52
April 2, 2024 PAGE 182 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-020

GENERAL ACCOUNTING
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
101-60-70
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation FACILITIES 118,057.94
514,866.57
238,785.32
217,501.57
15,018.26
351,978.59
60,000.00
7,998,032.40
6,783,919.44
4,898.96

0.435 % 1,564.48 1,564.48
6,822.89
3,164.33
2,882.28
199.02
418.17
1,823.70
845.80
770.41

53.20 64.26
280.26
129.98
118.39

8.17 9.83 1.52 0.29 2,058.55
8,977.55
4,163.62
3,792.49
261.86
101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
101-90-95
103-30-30
103-34-34
104-30-30
104-34-34
104-40-40
104-60-66
204-00-08
207-11-11
207-60-62
207-60-64
223-30-30
233-30-30
245-00-08
281-30-30
281-40-50
281-60-66
LIBRARY ADMIN 1.899 %

0.881 %

0.802 %

0.055 %

1.298 %

0.221 %

29.496 %

25.019 %

0.018 %

0.006 %

0.014 %

0.288 %

0.006 %

0.444 %

0.088 %

0.034 %

0.245 %

0.261 %

0.751 %

0.132 %

0.023 %

0.007 %
6,822.89
3,164.33
2,882.28
199.02

42.87 19.88

18.11 1.25

6.61 3.07

2.79 0.19

4.52 0.77
102.72

87.13 0.06

0.02 0.05

1.00 0.02

1.55 0.31

0.12 0.85

0.91 2.61

0.46 0.08

0.03 1.22

0.56 0.51

0.03 0.83

0.14 18.89

16.02 0.01

LIBRARY ADULT SVCS

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING

LIBRARY CIRCULATION

EL MOLINO VIEJO
POLICE
4,664.34
795.10
4,664.34
795.10
1,246.74
212.52
28,329.66
24,029.18

17.35 191.60

32.66 4,353.65
3,692.76

2.67 29.31

5.00 6,137.34
1,046.19
139,458.87
118,288.82

85.42 105,987.99
89,898.86

64.92 105,987.99
89,898.86

64.92 665.96
564.87

0.41 FIRE
4TH OF JULY-POLICE
4TH OF JULY-FIRE
4TH OF JULY-PW
1,739.93 23.06 23.06 6.16 0.95 0.14 30.33
3,863.02 51.19 51.19 13.68 2.10 0.32 0.01

0.18 67.35

FOURTH OF JULY
CDBG
78,060.09
1,709.38
1,034.43

22.65 1,034.43

22.65 276.50

6.05 42.49

0.93 6.50 1,361.10

0.14 29.79
PROP A TRANSIT 120,378.67
23,856.66
9,247.00
1,595.23
316.14
1,595.23
316.14
426.39

84.50 65.53

12.99 5.03

10.02 1.99

0.29 0.06

0.02 0.15

0.16 0.48

0.08 0.01
2,099.01
AQUATICS 415.99

CONTRACT CLASSES
FUND 223 - POLICE

COPS/SLESF
122.54 122.54 32.75 0.77 161.23
66,500.06
70,832.00
203,540.53
35,703.31
6,301.49
881.24 881.24 235.55
250.89
720.96
126.46

22.32 36.20

38.56 110.80

19.43 3.43

5.54 1,159.53
1,235.07
3,549.07
622.53
938.65 938.65 5.90
FUND 245 - NON DEPT

RESTRICT DONATIONS - POLICE

RESTRICT DONATIONS - PARKS

RESTRICT DONATIONS - SPEC EVENT
2,697.27
473.13
2,697.27
473.13

16.95 2.97

83.51 83.51 0.52 109.87
1,949.02 25.83 25.83 6.90 1.06 0.16 33.98
April 2, 2024 PAGE 183 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-020

GENERAL ACCOUNTING
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
281-90-91
281-90-92
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation

RESTRICT DONATIONS - LIBRARY ADULT

RESTRICT DONATIONS - LIBRARY CHILD
8,991.52 0.033 % 119.15 119.15
264.72

31.85 4.89 0.75 0.12 0.02 156.78
19,976.03 0.074 % 264.72 70.76 10.87 1.66 0.26 0.05 348.32 27,115,411.56 100.000 % 359,326.88 359,326.88 96,044.89 14,760.01 2,257.75 348.26 63.96 472,801.75 Allocation Method:

Allocation Source:

ADJUSTED BUDGET
FY 22-23 EXPENDITURES
April 2, 2024 PAGE 184 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-021
BUDGET PREP/COORD.

Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL 28,029.20
455,095.11
748,166.01
801,063.83
499,615.15
840,665.56
1,610,371.97
35,909.39

0.103 % 100.07 100.07
1,624.78
2,671.10
2,859.96
1,783.73
3,001.35
5,749.35
128.20

26.75 4.11 0.63 0.10 0.02 131.68
2,137.88
3,514.62
3,763.13
2,347.03
3,949.17
7,564.96
168.69
101-00-06
101-00-08
101-00-09
101-00-10
101-00-11
101-14-14
101-34-36
101-40-40
101-40-42
101-40-44
101-40-48
101-40-50
101-40-52
101-40-53
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-68

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

1.678 %

2.759 %

2.954 %

1.843 %

3.100 %

5.939 %

0.132 %

1.415 %

1.032 %

1.072 %

3.193 %

1.826 %

3.667 %

0.718 %

1.717 %

1.743 %

0.338 %

1.039 %

0.161 %

0.516 %

0.523 %
1,624.78
2,671.10
2,859.96
1,783.73
3,001.35
5,749.35
128.20
434.29
713.96
764.44
476.77
802.23
1,536.75

34.27 66.74
109.72
117.48

73.27 123.29
236.16

5.27 10.21

16.78 17.97

11.21 18.86

36.12 0.81

1.57 2.59

2.77 1.73

2.91 5.57

0.12 1.33

0.97 1.01

3.00 1.71

3.44 0.67

1.61 1.64

0.32 0.97

0.15 0.48

0.49 0.29

0.47 0.51

0.32 0.53

1.01 0.02

0.25 0.17

0.18 0.54

0.32 0.62

0.12 0.30

0.30 0.06

0.17 0.02

0.09 0.09

PLANNING & BUILDING

EMERGENCY SERVICES

PUBLIC WORKS ADMIN
FLEET
383,736.09
279,746.46
290,641.39
865,679.19
495,072.57
994,336.88
194,602.30
465,625.99
472,623.84
91,617.07
1,370.02
998.75
1,370.02
998.75
366.19
266.96
277.35
826.10
472.44
948.88
185.71
444.34
451.02

87.43 56.28

41.03 42.62
126.95

72.60 145.82

28.54 68.29

69.31 13.44

41.30 6.42

8.61 1,802.68
1,314.16
1,365.33
4,066.66
2,325.69
4,671.05
914.18

6.28 SEWER/STORM DRAIN

STREETS
1,037.65
3,090.65
1,767.51
3,549.98
694.77
1,037.65
3,090.65
1,767.51
3,549.98
694.77

6.52 19.42

11.11 22.31

4.37 PARKS

GROUNDS

BUILDING DIVISION

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS
1,662.38
1,687.36
327.09
1,662.38
1,687.36
327.09

10.45 10.60

2.06 2,187.37
2,220.23
430.40

YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

CONTRACT ACTIVITIES
281,618.54
43,766.85
1,005.43
156.26
1,005.43
156.26
268.74

41.77 6.32 1,322.93

0.98 205.60
139,920.62
141,799.79
499.54 499.54 133.52
135.32

20.52 20.80

3.14 657.29
506.25 506.25 3.18 666.13
April 2, 2024 PAGE 185 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-021
BUDGET PREP/COORD.

Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
101-60-70
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation FACILITIES 118,057.94
514,866.57
238,785.32
217,501.57
15,018.26
351,978.59
60,000.00
7,998,032.40
6,783,919.44
4,898.96

0.435 % 421.49 421.49
1,838.18
852.51
776.52

53.62 112.66
491.33
227.87
207.56

14.33 335.89

57.26 7,632.38
6,473.77

4.67 17.31

75.51 35.02

31.90 2.20

2.65 0.41 0.07 554.59
2,418.68
1,121.74
1,021.75

70.55 101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
101-90-95
103-30-30
103-34-34
104-30-30
104-34-34
104-40-40
104-60-66
204-00-08
207-11-11
207-60-62
207-60-64
223-30-30
233-30-30
245-00-08
281-30-30
281-40-50
281-60-66
LIBRARY ADMIN 1.899 %

0.881 %

0.802 %

0.055 %

1.298 %

0.221 %

29.496 %

25.019 %

0.018 %

0.006 %

0.014 %

0.288 %

0.006 %

0.444 %

0.088 %

0.034 %

0.245 %

0.261 %

0.751 %

0.132 %

0.023 %

0.007 %
1,838.18
852.51
776.52

53.62 11.55

5.36 4.88

0.34 7.90

1.35 179.42
152.18

0.11 0.04

0.09 1.75

0.04 2.70

0.54 0.21

1.49 1.59

4.57 0.80

0.14 0.04

1.78 0.83

0.75 0.05

1.22 0.21

27.67 23.47

0.02 0.01

0.01 0.27

0.01 0.42

0.08 0.03

0.23 0.25

0.70 0.12

0.02 0.01

0.33 0.15

0.14 0.01

0.22 0.04

5.08 4.31

LIBRARY ADULT SVCS

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING

LIBRARY CIRCULATION

EL MOLINO VIEJO
POLICE
1,256.63
214.21
28,554.59
24,219.96

17.49 1,256.63
214.21
28,554.59
24,219.96

17.49 51.62

8.80 1,653.48
281.87
37,572.07
31,868.57

23.01 1,172.93
994.88

0.72 FIRE
4TH OF JULY-POLICE
4TH OF JULY-FIRE
4TH OF JULY-PW
1,739.93 6.21 6.21 1.66 0.26 8.18
3,863.02 13.79 13.79 3.69 0.57 18.15

FOURTH OF JULY
CDBG
78,060.09
1,709.38
278.69

6.10 278.69

6.10 74.49

1.63 11.45

0.25 0.05 366.70

8.03 PROP A TRANSIT 120,378.67
23,856.66
9,247.00
429.78

85.17 429.78

85.17 114.88

22.77 8.82

17.65 3.50

0.07 0.01
565.50
112.07

43.43 AQUATICS

CONTRACT CLASSES
FUND 223 - POLICE

COPS/SLESF

33.01 33.01 1.36
66,500.06
70,832.00
203,540.53
35,703.31
6,301.49
237.42
252.88
726.68
127.47

22.50 237.42
252.88
726.68
127.47

22.50 63.46

67.59 194.24

34.07 6.01

9.75 0.05

0.05 0.13

0.02 312.40
332.75
956.17
167.72

29.59 10.39

29.85 5.24
FUND 245 - NON DEPT

RESTRICT DONATIONS - POLICE

RESTRICT DONATIONS - PARKS

RESTRICT DONATIONS - SPEC EVENT

0.92 1,949.02 6.96 6.96 1.86 0.29 9.16
April 2, 2024 PAGE 186 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-021
BUDGET PREP/COORD.

Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
281-90-91
281-90-92
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation

RESTRICT DONATIONS - LIBRARY ADULT

RESTRICT DONATIONS - LIBRARY CHILD
8,991.52 0.033 % 32.10 32.10

71.32 8.58 1.32 0.20 0.03 42.23
19,976.03 0.074 % 71.32 19.06 2.93 0.45 0.07 0.01 93.84 27,115,411.56 100.000 % 96,807.46 96,807.46 25,875.76 3,976.58 608.33 93.82 17.14 127,379.09 Allocation Method:

Allocation Source:

ADJUSTED BUDGET
FY 22-23 EXPENDITURES
April 2, 2024 PAGE 187 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: # OF PAYABLE TRANSACTIONS FY 2022-2023 Allocation Source: FINANCE
Ref. #:

Subpool:

Dept Name
CAP-022

ACCOUNTS PAYABLE
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL 71.27 0.674 % 593.80 593.80
1,702.33
1,668.84
3,167.12
3,711.52
2,450.10
3,840.16
663.12
158.72
455.02
446.06
846.54
992.05
654.89
1,026.44
177.25
1,537.42
230.16
137.56
859.77
747.09
534.39
806.86
296.30
677.25
137.56
748.73
152.88
548.68
179.90

24.39 69.93

3.73 0.58 0.10 781.32
2,239.94
2,195.86
4,167.29
4,883.61
3,223.83
5,052.87
872.54
101-00-06
101-00-08
101-00-09
101-00-10
101-00-11
101-14-14
101-34-36
101-40-40
101-40-42
101-40-44
101-40-48
101-40-50
101-40-52
101-40-53
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-68

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE
204.32
200.30
380.13
445.47
294.07
460.91

79.59 1.932 %

1.894 %

3.594 %

4.212 %

2.781 %

4.358 %

0.753 %

6.528 %

0.977 %

0.584 %

3.650 %

3.172 %

2.269 %

3.426 %

1.258 %

2.875 %

0.584 %

3.179 %

0.649 %

2.330 %

0.764 %
1,702.33
1,668.84
3,167.12
3,711.52
2,450.10
3,840.16
663.12

10.70 10.49

19.90 23.32

15.39 24.13

4.17 1.65

1.62 3.07

3.60 2.37

3.72 0.64

5.57 0.83

0.50 3.12

2.71 1.94

2.93 1.07

2.46 0.50

2.71 0.55

1.99 0.65

0.31 0.30

0.56 0.66

0.44 0.68

0.12 1.02

0.15 0.09

0.57 0.50

0.36 0.53

0.20 0.45

0.09 0.50

0.10 0.37

0.12 68.55
130.10
152.46
100.64
157.74

27.24 PLANNING & BUILDING

EMERGENCY SERVICES

PUBLIC WORKS ADMIN
FLEET
690.36
103.35

61.77 5,751.87
861.08
5,751.87
861.08
236.27

35.37 36.14

5.41 7,568.29
1,133.00
SEWER/STORM DRAIN 677.17

STREETS
514.65 514.65 21.14 3.23
386.07
335.47
239.96
362.31
133.05
304.11

61.77 3,216.62
2,795.03
1,999.27
3,018.65
1,108.53
2,533.75
514.65
3,216.62
2,795.03
1,999.27
3,018.65
1,108.53
2,533.75
514.65
132.13
114.81

82.12 20.21

17.56 12.56

18.97 6.97
4,232.42
3,677.70
2,630.64
3,971.94
1,458.60
3,333.91
677.17
PARKS

GROUNDS

BUILDING DIVISION

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS
124.00

45.53 104.08

21.14 15.92

3.23 YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

CONTRACT ACTIVITIES
336.21

68.65 2,801.20
571.97
2,801.20
571.97
115.06

23.49 17.60

3.59 3,685.80
752.58
246.38

80.78 2,052.76
673.03
2,052.76
673.03

84.32 12.90

4.23 2,701.02

27.65 885.58
April 2, 2024 PAGE 188 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: # OF PAYABLE TRANSACTIONS FY 2022-2023 Allocation Source: FINANCE
Ref. #:

Subpool:

Dept Name
CAP-022

9.91 383.60
999.98
1,131.95
828.64
441.79

44.96 2.65

58.95 153.68
173.96
127.34

67.89 6.91

9.02 1.39 0.26 1,888.35
4,922.64
5,572.29
4,079.15
2,174.81
221.34

13.04 101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
101-90-95
103-30-30
103-34-34
104-30-30
104-34-34
104-40-40
104-60-66
204-00-08
207-11-11
207-60-62
207-60-64
223-30-30
233-30-30
281-30-30
281-40-50
281-60-66
281-90-91
LIBRARY ADMIN 449.03
508.29
372.09
198.38

20.19 1.19

4.246 %

4.806 %

3.518 %

1.876 %

0.191 %

0.011 %

17.712 %

10.398 %

0.011 %

0.003 %

0.066 %

1.300 %

0.004 %

0.398 %

0.269 %

0.137 %

0.147 %

0.157 %

0.079 %

0.040 %

0.032 %

0.181 %
3,741.18
4,234.91
3,100.14
1,652.84
168.22

9.91 23.51

26.61 19.48

10.39 1.06

0.06 98.07

57.57 0.06

0.01 0.36

7.20 0.02

2.20 1.49

0.76 0.82

0.87 0.44

0.22 0.18

1.00 3.63

4.10 3.00

1.60 0.16

0.01 15.13

8.88 0.01

0.66 0.76

0.55 0.30

0.03 LIBRARY ADULT SVCS

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING

LIBRARY CIRCULATION
EL MOLINO VIEJO 0.41
POLICE 1,873.24
1,099.73

1.15 15,607.25
9,162.61

9.58 15,607.25
9,162.61

9.58 4,171.67
2,449.08

2.56 641.09
376.37

0.39 2.79

1.64 20,536.00
12,056.15

12.60 FIRE
4TH OF JULY-POLICE
4TH OF JULY-FIRE
4TH OF JULY-PW

0.28 2.33 2.33 0.62 0.10 3.06

6.95 57.91 57.91 15.48
306.10

1.02 2.38 0.06

1.11 0.01

0.20 76.20
FOURTH OF JULY 137.45

0.46 1,145.19

3.83 1,145.19

3.83 47.04

0.16 1,506.84
CDBG 5.03
PROP A TRANSIT 42.11

28.48 14.50

15.58 16.59

8.36 350.85
237.29
120.81
129.81
138.22

69.65 350.85
237.29
120.81
129.81
138.22

69.65 93.78

63.42 32.29

34.70 36.95

18.62 9.51

14.41 9.75

0.34 0.23

0.12 0.13

0.13 0.07

0.03 0.03

0.15 0.06

0.05 0.02

0.02 0.02

0.01 0.01
461.64
312.23
158.96
170.81
181.87

91.65 AQUATICS

CONTRACT CLASSES
FUND 223 - POLICE

COPS/SLESF

4.96 5.33

5.68 RESTRICT DONATIONS - POLICE

RESTRICT DONATIONS - PARKS

RESTRICT DONATIONS - SPEC EVENT

RESTRICT DONATIONS - LIBRARY ADULT

2.86 4.27 35.58 35.58 1.46 46.81

3.43 28.58 28.58 7.64 1.17 37.60

19.14 159.47 159.47 42.62 6.55 0.02 209.81
April 2, 2024 PAGE 189 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: # OF PAYABLE TRANSACTIONS FY 2022-2023 Allocation Source: FINANCE
Ref. #:

Subpool:

Dept Name
CAP-022

RESTRICT DONATIONS - LIBRARY CHILD

STORMWATER

34.17 0.323 % 284.69 284.69

19.83 76.10 11.69

0.81 1.79 0.28 0.05 374.60

2.38 0.023 % 19.83 5.30 0.12 0.02 26.08
10,575.99 100.000 % 88,115.86 88,115.86 23,552.55 3,619.50 553.66 85.39 15.68 115,942.64 Allocation Method:

Allocation Source:
# OF PAYABLE TRANSACTIONS

FINANCE
April 2, 2024 PAGE 190 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: # OF RECEIVABLE TRANSACTIONS FY 2022-2023 Allocation Source: FINANCE
Ref. #:

Subpool:

Dept Name
CAP-023

ACCOUNTS RECEIVABLE
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-08 NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE
104.00 1.499 % 744.18 744.18
100.18
198.91

26.78 30.57

4.12 4.68 0.72 0.13 979.19
101-00-09 131.83
101-00-10
101-00-11
101-14-14
101-40-48
101-40-50
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-68
101-60-70
101-90-90
101-90-91
101-90-93
101-90-94
103-30-30
103-34-34
104-60-66

14.00 4.00

0.202 %

0.058 %

24.611 %

23.127 %

2.997 %

0.014 %

6.023 %

1.513 %

7.536 %

1.455 %

3.084 %

6.311 %

4.524 %

2.550 %

0.951 %

0.216 %

2.147 %

6.643 %

1.988 %

0.360 %
100.18

28.62 0.63

0.18 0.10

0.03 11.85

11.13 1.44

0.01 0.01

2.90 0.73

3.63 0.70

1.48 3.04

2.18 1.23

0.46 0.10

1.03 3.20

0.96 0.17

0.02 28.62 7.65 1.18 37.66
1,708.00
1,605.00
208.00

1.00 12,221.81
11,484.78
1,488.37

7.16 12,221.81
11,484.78
1,488.37

7.16 3,266.77
3,069.77
397.83

1.91 502.03
471.76

61.14 0.29

76.79 72.16

9.35 2.18

2.05 0.27
16,081.43
15,111.65
1,958.40

9.41 PLANNING & BUILDING

STREETS
PARKS 0.04

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS

1.00 7.16 7.16 1.91 0.29 0.04 9.41
418.00
105.00
523.00
101.00
214.00
438.00
314.00
177.00

66.00 2,991.05
751.34
2,991.05
751.34
799.48
200.83
1,000.31
193.18
409.30
837.73
600.57
338.54
126.23

28.69 122.86

30.86 153.73

29.69 62.90
128.74

92.29 52.03

19.40 4.41

18.79 4.72

0.53 0.13

0.66 0.13

0.28 0.55

0.40 0.22

0.08 0.02

0.19 0.59

0.17 0.03
3,935.61
988.61

YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

CONTRACT ACTIVITIES

FACILITIES
3,742.39
722.72
3,742.39
722.72

23.51 4.54
4,924.23
950.96
1,531.30
3,134.16
2,246.87
1,266.55
472.27
1,531.30
3,134.16
2,246.87
1,266.55
472.27

9.62 2,014.88
4,123.91
2,956.43
1,666.53
621.41

19.69 14.12
LIBRARY ADMIN 7.96

LIBRARY ADULT SVCS

LIBRARY PROCESSING

LIBRARY CIRCULATION
POLICE

2.97 15.00 107.33 107.33 0.67 141.22
149.00
461.00
138.00

25.00 1,066.19
3,298.74
987.48
1,066.19
3,298.74
987.48
284.98
881.72
263.94

47.82 43.80
135.50

40.56 7.35

6.70 1,402.89
4,340.48
1,299.31
235.38

20.73 FIRE 6.20
FOURTH OF JULY 178.89 178.89 1.12
April 2, 2024 PAGE 191 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: # OF RECEIVABLE TRANSACTIONS FY 2022-2023 Allocation Source: FINANCE
Ref. #:

Subpool:

Dept Name
CAP-023

ACCOUNTS RECEIVABLE
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
202-40-48
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation GAS TAX FUND 61.00 0.879 % 436.49 436.49

14.31 93.02

7.16 116.67

3.83 17.93

0.59 3.82

0.29 3.53

0.88 1.47

3.53 0.29

1.76 1.47

2.06 4.70

1.76 0.29

2.74 0.42 0.08 574.33

18.83 122.38

9.41 204-00-08
207-11-11
207-60-62
215-40-48
223-30-30
233-30-30
243-40-48
245-00-08
281-30-30
281-40-50
281-60-66
281-90-91
281-90-92
591-00-08
CDBG 2.00

13.00 1.00

0.029 %

0.187 %

0.014 %

0.173 %

0.043 %

0.072 %

0.173 %

0.014 %

0.086 %

0.072 %

0.101 %

0.231 %

0.086 %

0.014 %

14.31 93.02

7.16 0.09

0.58 0.04

0.54 0.13

0.22 0.54

0.04 0.27

0.22 0.31

0.72 0.27

0.04 0.01

0.09 0.01

0.08 0.02

0.03 0.08

0.01 0.04

0.03 0.05

0.11 0.04

0.01 PROP A TRANSIT 24.86

1.91 0.01

0.01 AQUATICS

PROP C TRANSIT FUND
FUND 223 - POLICE

12.00 3.00

85.87 21.47

35.78 85.87

7.16 85.87

21.47 35.78

85.87 7.16

22.95 5.74
112.98

28.24 47.07
112.98

9.41 COPS/SLESF 5.00 9.56 0.01
MEASURE R TRANSIT - STREETS 0.01
FUND 245 - NON DEPT

RESTRICT DONATIONS - POLICE

RESTRICT DONATIONS - PARKS

RESTRICT DONATIONS - SPEC EVENT

RESTRICT DONATIONS - LIBRARY ADULT

RESTRICT DONATIONS - LIBRARY CHILD

NON-DEPARTMENTAL

12.00 1.00

22.95 1.91

6.00 42.93

35.78 50.09
114.49

42.93 7.16

42.93 35.78

50.09 114.49

42.93 7.16

11.48 9.56

0.01 0.01

0.01 0.02

0.01 56.49

47.07 65.91
150.64

56.49 9.41

5.00 7.00 13.39

30.60 11.48

1.91 16.00

6.00 1.00
6,940.00 100.000 % 49,660.05 49,660.05 13,273.65 2,039.87 311.96 48.13 8.81 65,342.47 Allocation Method:

Allocation Source:
# OF RECEIVABLE TRANSACTIONS

FINANCE
April 2, 2024 PAGE 192 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: # OF FULL TIME EQUIVALENT EMPLOYEES FY 2022-2023 Allocation Source: PERSONNEL DETAIL
Ref. #:

Subpool:

Dept Name
CAP-024

HUMAN RESOURCES

FINANCE

3.50 2.593 % 2,189.15 2,189.15
1,250.94
2,501.89
8,443.87
1,250.94
1,250.94
2,814.62
2,032.78
2,658.25
2,495.63
2,020.27
1,388.55
3,008.52

50.04 585.14
334.37
668.73
2,256.97
334.37
334.37
752.32
543.34
710.53
667.06
540.00
371.15
804.15

13.37 89.92

51.38 13.76 2.12 0.39 2,880.48
1,645.98
3,291.98
11,110.44
1,645.98
1,645.98
3,703.48
2,674.73
3,497.72
3,283.75
2,658.27
1,827.06
3,958.60

65.84 101-00-10
101-00-11
101-14-14
101-40-40
101-40-42
101-40-48
101-40-50
101-40-52
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-70
101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
103-30-30

2.00 4.00

13.50 2.00

2.00 4.50

3.25 4.25

3.99 3.23

2.22 4.81

0.08 0.51

1.87 2.00

2.49 3.01

0.79 9.00

41.00 1.481 %

2.963 %

10.000 %

1.481 %

3.333 %

2.407 %

3.148 %

2.956 %

2.393 %

1.644 %

3.563 %

0.059 %

0.378 %

1.385 %

1.481 %

1.844 %

2.230 %

0.585 %

6.667 %

30.370 %
1,250.94
2,501.89
8,443.87
1,250.94
1,250.94
2,814.62
2,032.78
2,658.25
2,495.63
2,020.27
1,388.55
3,008.52

50.04 7.86

15.72 53.06

7.86 1.21

2.42 8.18

1.21 1.21

2.73 1.97

2.58 2.42

1.96 1.35

2.92 0.05

0.31 1.13

1.21 1.51

1.82 0.48

5.46 24.85

0.22 0.45

1.51 0.22

0.22 0.50

0.37 0.47

0.45 0.36

0.25 0.53

0.01 0.06

0.21 0.22

0.28 0.33

0.08 1.00

4.57 102.77
346.85

51.38 PLANNING & BUILDING

PUBLIC WORKS ADMIN
FLEET 51.38 7.86
STREETS 115.62

83.50 17.69

12.77 16.70

15.68 12.69

8.72 PARKS
GROUNDS 109.19
102.51

82.99 CMTY SVCS ADMIN

RECREATION ADMIN
AQUATICS 57.04

YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

FACILITIES
123.58

2.06 18.90

0.31 318.99 318.99 85.26 13.10 2.00 419.72
1,169.63
1,250.94
1,557.42
1,882.67
494.12
1,169.63
1,250.94
1,557.42
1,882.67
494.12
312.63
334.37
416.28
503.22
132.07
1,504.64
6,854.49

48.04 7.35 1,538.99
1,645.98
2,049.25
2,477.20
650.15

LIBRARY ADMIN

LIBRARY ADULT SVCS

51.38 7.86

63.97 9.79

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING

LIBRARY CIRCULATION
POLICE

77.33 11.83

20.30 3.10
5,629.25
25,644.34
5,629.25
25,644.34
231.23
1,053.38

35.37 161.13
7,406.95
33,742.76
April 2, 2024 PAGE 193 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: # OF FULL TIME EQUIVALENT EMPLOYEES FY 2022-2023 Allocation Source: PERSONNEL DETAIL
Ref. #:

Subpool:

Dept Name
CAP-024

PAYROLL
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
103-34-34
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation FIRE 21.00 15.556 % 13,134.91 13,134.91
84,438.66
3,510.84 539.54 82.53 12.73 2.35 17,282.90
135.00 100.000 % 84,438.66 22,569.67 3,468.44 530.54 81.83 15.05 111,104.19 Allocation Method:

Allocation Source:
# OF FULL TIME EQUIVALENT EMPLOYEES

PERSONNEL DETAIL
April 2, 2024 PAGE 194 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-025

0.103 % 25.51 25.51
414.20
680.94
729.08
454.72
765.12
1,465.67

32.68 6.82 1.05 0.16 0.02 33.56
544.99
895.98
959.33
598.32
1,006.75
1,928.52

43.00 101-00-06
101-00-08
101-00-09
101-00-10
101-00-11
101-14-14
101-34-36
101-40-40
101-40-42
101-40-44
101-40-48
101-40-50
101-40-52
101-40-53
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-68

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

1.678 %

2.759 %

2.954 %

1.843 %

3.100 %

5.939 %

0.132 %

1.415 %

1.032 %

1.072 %

3.193 %

1.826 %

3.667 %

0.718 %

1.717 %

1.743 %

0.338 %

1.039 %

0.161 %

0.516 %

0.523 %
414.20
680.94
729.08
454.72
765.12
1,465.67

32.68 110.71
182.01
194.88
121.54
204.51
391.76

8.74 17.01

27.97 29.95

18.68 31.43

60.20 1.34

2.60 4.28

4.58 2.86

4.81 9.21

0.21 2.19

1.60 1.66

4.95 2.83

5.69 1.11

2.66 2.70

0.52 1.61

0.25 0.80

0.81 0.40

0.66 0.71

0.44 0.74

1.42 0.03

0.34 0.25

0.26 0.76

0.44 0.88

0.17 0.41

0.42 0.08

0.25 0.04

0.12 0.13

0.07 0.12

0.13 0.08

0.14 PLANNING & BUILDING 0.26

EMERGENCY SERVICES

PUBLIC WORKS ADMIN
FLEET
383,736.09
279,746.46
290,641.39
865,679.19
495,072.57
994,336.88
194,602.30
465,625.99
472,623.84
91,617.07
349.25
254.61
264.52
787.89
450.59
904.99
177.12
423.79
430.15

83.38 349.25
254.61
264.52
787.89
450.59
904.99
177.12
423.79
430.15

83.38 93.35 14.35

10.46 10.87

32.36 18.51

37.17 7.28

0.06 0.05

0.05 0.14

0.08 0.16

0.03 0.07

0.07 0.01

0.05 0.01

0.02 0.02
459.54
335.02
348.06
1,036.69
592.89
1,190.78
233.05
557.61
565.99
109.71
337.26

52.42 68.05

SEWER/STORM DRAIN

STREETS

70.70 210.59
120.44
241.89

47.34 PARKS

GROUNDS

BUILDING DIVISION

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS
113.27
114.98

22.29 17.41

17.67 3.43

YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

CONTRACT ACTIVITIES
281,618.54
43,766.85
256.31

39.83 256.31

39.83 68.51 10.53

10.65 1.64
139,920.62
141,799.79
127.35
129.06
127.35
129.06

34.04 5.23 167.56

34.50 5.30 169.82
April 2, 2024 PAGE 195 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-025

CITY ADMINISTRATION
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
101-60-70
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation FACILITIES 118,057.94
514,866.57
238,785.32
217,501.57
15,018.26
351,978.59
60,000.00
7,998,032.40
6,783,919.44
4,898.96

0.435 % 107.45 107.45
468.60
217.33
197.96

13.67 320.35

54.61 7,279.34
6,174.32

4.46 28.72 4.41 0.68 0.10 0.02 141.38
616.57
285.97
260.46

17.98 421.52

71.85 9,578.13
8,124.14

5.86 101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
101-90-95
103-30-30
103-34-34
104-30-30
104-34-34
104-40-40
104-60-66
204-00-08
207-11-11
207-60-62
207-60-64
223-30-30
233-30-30
245-00-08
281-30-30
281-40-50
281-60-66
LIBRARY ADMIN 1.899 %

0.881 %

0.802 %

0.055 %

1.298 %

0.221 %

29.496 %

25.019 %

0.018 %

0.006 %

0.014 %

0.288 %

0.006 %

0.444 %

0.088 %

0.034 %

0.245 %

0.261 %

0.751 %

0.132 %

0.023 %

0.007 %
468.60
217.33
197.96

13.67 320.35

54.61 7,279.34
6,174.32

4.46 125.25

58.09 52.91

3.65 19.25

8.93 8.13

0.56 13.16

2.24 299.01
253.62

0.18 0.07

0.14 2.92

0.06 4.50

0.89 0.35

2.49 2.65

7.61 1.33

0.24 0.07

2.94 1.37

1.24 0.09

2.01 0.34

45.74 38.79

0.03 0.01

0.02 0.45

0.01 0.69

0.14 0.05

0.38 0.41

1.16 0.20

0.04 0.01

0.45 0.21

0.19 0.01

0.31 0.05

7.06 5.98

0.08 0.04

0.03 LIBRARY ADULT SVCS

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING

LIBRARY CIRCULATION

EL MOLINO VIEJO
POLICE

85.63 14.60
1,945.69
1,650.33

1.19 0.06

0.01 1.29
FIRE 1.10
4TH OF JULY-POLICE
4TH OF JULY-FIRE
4TH OF JULY-PW
1,739.93 1.58 1.58 0.42 2.08
3,863.02 3.52 3.52 0.94 4.62

FOURTH OF JULY
CDBG
78,060.09
1,709.38

71.05 1.56

18.99 0.42

0.07 0.01

0.02 93.49

2.05 PROP A TRANSIT 120,378.67
23,856.66
9,247.00
109.56

21.71 8.42
109.56

21.71 8.42

29.28 5.80

0.11 0.02

0.01 0.06

0.06 0.18

0.03 0.01
144.16

28.56 11.08

79.64 84.83
243.75

42.75 7.56

AQUATICS

CONTRACT CLASSES
FUND 223 - POLICE

COPS/SLESF

2.25 66,500.06
70,832.00
203,540.53
35,703.31
6,301.49

60.52 64.47
185.25

32.50 5.74

60.52 64.47
185.25

32.50 5.74

16.18 17.23

49.52 8.69

0.01 0.01
FUND 245 - NON DEPT 0.03

RESTRICT DONATIONS - POLICE

RESTRICT DONATIONS - PARKS

RESTRICT DONATIONS - SPEC EVENT

1.53 1,949.02 1.77 1.77 0.47 2.32
April 2, 2024 PAGE 196 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-025

CITY ADMINISTRATION
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code
281-90-91
281-90-92
Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation

RESTRICT DONATIONS - LIBRARY ADULT

RESTRICT DONATIONS - LIBRARY CHILD
8,991.52 0.033 % 8.18 8.18 2.19 0.34 0.05 0.01 10.77
19,976.03 0.074 % 18.18 18.18 4.86 0.75 0.11 0.02 23.92 27,115,411.56 100.000 % 24,678.86 24,678.86 6,596.40 1,013.74 155.05 23.91 4.33 32,472.29 Allocation Method:

Allocation Source:

ADJUSTED BUDGET
FY 22-23 EXPENDITURES
April 2, 2024 PAGE 197 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: CITY HALL SQUARE FOOTAGE FY 2022-2023 Allocation Source: FACILITIES
Ref. #:

Subpool:

Dept Name
CAP-026

CITY HALL UTILITIES
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE
726.00
810.53

3.180 % 2,983.27 2,983.27
3,330.62
1,903.21
3,806.42
6,056.94
1,496.94
10,478.43
3,368.05
2,432.47
3,180.96
23,833.28
30,950.40
797.40
890.24
122.54
136.81

78.18 18.74 2.89 0.53 3,925.37
4,382.42
2,504.24
5,008.47
7,969.70
1,969.69
13,787.50
4,431.67
3,200.65
4,185.49
31,359.77
40,724.46
101-00-09
101-00-10
101-00-11
101-14-14
101-40-40
101-40-42
101-40-48
101-40-50
101-40-52
103-30-30
103-34-34

3.550 %

2.029 %

4.057 %

6.456 %

1.596 %

11.169 %

3.590 %

2.593 %

3.390 %

25.403 %

32.989 %
3,330.62
1,903.21
3,806.42
6,056.94
1,496.94
10,478.43
3,368.05
2,432.47
3,180.96
23,833.28
30,950.40

20.93 11.96

23.92 38.06

9.41 3.23

1.84 0.59

0.34 0.67

1.07 0.28

1.88 0.60

0.44 0.56

4.24 5.52
463.16 508.71
926.32 1,017.42
1,618.96
400.12
156.35
248.80

61.49 3.69

PLANNING & BUILDING

PUBLIC WORKS ADMIN
FLEET
1,474.00
364.29

5.87 1.45
2,550.00
819.64
2,800.78
900.25
430.42
138.35

99.92 65.84

21.16 15.28

19.99 149.75
194.47

10.15 STREETS 3.26
PARKS 591.96 650.18 2.36
GROUNDS 774.11 850.24 130.66
978.99
1,271.34

3.08 POLICE 5,800.00
7,532.00
6,370.41
8,272.74

23.10 FIRE 29.99
22,832.01 100.000 % 93,820.99 93,820.99 25,077.45 3,853.85 589.51 90.91 16.72 123,449.43 Allocation Method:

Allocation Source:

CITY HALL SQUARE FOOTAGE

FACILITIES
April 2, 2024 PAGE 198 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: # OF PUBLIC WORKS FTE'S FY 2022-2023 Allocation Source: PERSONNEL DETAIL
Ref. #:

Subpool:

Dept Name
CAP-050

PUBLIC WORKS ADMIN
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-40-42 FLEET 2.00 14.286 % 38,127.19 38,127.19
85,786.17
61,956.68
81,020.28
7,204.95
16,211.14
11,708.05
15,310.52
1,930.19
4,342.92
3,136.55
4,101.64
366.09
823.70
594.89
777.94

68.71 15.05

33.86 24.45

31.98 47,712.18
107,352.40
77,532.28
101,388.38
101-40-48
101-40-50
101-40-52

STREETS
PARKS

4.50 3.25

4.25 32.143 %

23.214 %

30.357 %
85,786.17
61,956.68
81,020.28
154.61
111.66
GROUNDS 146.02

14.00 100.000 % 266,890.32 266,890.32 50,434.66 13,511.30 2,562.62 481.00 105.34 333,985.24 Allocation Method:

Allocation Source:
# OF PUBLIC WORKS FTE'S

PERSONNEL DETAIL
April 2, 2024 PAGE 199 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ESTIMATED TIME SPENT FY 2022-2023
Allocation Source: PUBLIC WORKS
Ref. #: CAP-055
Subpool: FLEET SERVICES
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Dept Name Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-14-14 PLANNING & BUILDING

PUBLIC WORKS ADMIN
FLEET

2.57 2.570 % 6,136.68 6,136.68
16,547.54
787.98
4,038.01
10,888.48
518.50
912.32
2,460.06
117.15
191.38
516.07

24.57 36.95 8.27 11,323.61
30,534.06
1,454.00
101-40-40
101-40-42
101-40-48
101-40-50
101-60-60
103-30-30
103-34-34

6.93 0.33

6.930 %

0.330 %

10.280 %

4.010 %

2.580 %

41.450 %

31.850 %
16,547.54
787.98

99.63 4.74

22.28 1.06
STREETS 10.28

4.01 24,546.71
9,575.13
6,160.55
98,974.81
76,051.81
24,546.71
9,575.13
6,160.55
98,974.81
76,051.81
16,152.03
6,300.55
4,053.72
65,126.62
50,043.01
3,649.27
1,423.50
915.87
765.54
298.62
192.13
3,086.72
2,371.82
147.79

57.65 37.09
595.92
457.90

33.04 12.90

8.30 45,294.38
17,668.35
11,367.66
182,631.56
140,333.29
PARKS

RECREATION ADMIN
POLICE

2.58 41.45

31.85 14,714.22
11,306.34
133.26
102.40

0.01 FIRE 0.01
100.00 100.000 % 238,781.21 238,781.21 157,120.92 35,498.73 7,446.85 1,437.67 321.51 0.02 440,606.91 Allocation Method:

Allocation Source:

ESTIMATED TIME SPENT

PUBLIC WORKS
April 2, 2024 PAGE 200 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ALLOCATED TO STREETS FY 2022-2023
Allocation Source:

Ref. #:

Subpool:

Dept Name
CAP-060

STREETS ADMINISTRATION
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-40-48 STREETS 100.00 100.000 %
100.000 %
35,142.02 35,142.02
35,142.02
13,750.47
13,750.47
3,044.58
3,044.58
644.54
644.54
123.35 27.60

27.60 52,732.56
100.00 35,142.02 123.35 52,732.56
Allocation Method:

Allocation Source:

ALLOCATED TO STREETS
April 2, 2024 PAGE 201 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ALLOCATED TO GARAGE FY 2022-2023
Allocation Source:

Ref. #:

Subpool:

Dept Name
CAP-061

FLEET ADMINISTRATION
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Percent Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-40-42 FLEET 100.00 100.000 %
100.000 %
41,277.94 41,277.94
41,277.94
16,151.46
16,151.46
3,576.20
3,576.20
757.08
757.08
144.89 32.42

32.42 61,939.99
100.00 41,277.94 144.89 61,939.99
Allocation Method:

Allocation Source:

ALLOCATED TO GARAGE
April 2, 2024 PAGE 202 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ALLOCATED TO GROUNDS FY 2022-2023
Allocation Source:

Ref. #:

Subpool:

Dept Name
CAP-070

GROUNDS ADMINISTRATION
Net
First
SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-40-52 GROUNDS 100.00 100.000 %
100.000 %
63,315.06 63,315.06
63,315.06
18,669.67
18,669.67
3,549.25
3,549.25
696.50
696.50
125.92 26.90

26.90 86,383.30
100.00 63,315.06 125.92 86,383.30
Allocation Method:

Allocation Source:

ALLOCATED TO GROUNDS
April 2, 2024 PAGE 203 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: CITY HALL SQUARE FOOTAGE FY 2022-2023 Allocation Source: FACILITIES
Ref. #:

Subpool:

Dept Name
CAP-071

CITY HALL GROUNDS MAINT
Net
First
SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE
726.00 3.180 % 804.11 804.11
897.73
237.11
264.72
151.27
302.53
481.40
118.98
832.82
267.69
193.33
252.82
1,894.27
2,459.93

45.08 50.32

28.76 57.51

91.52 22.62
158.33

50.89 36.75

48.06 360.11
467.65

8.85 1.60 0.34 1,097.09
1,224.82
699.90
101-00-09
101-00-10
101-00-11
101-14-14
101-40-40
101-40-42
101-40-48
101-40-50
101-40-52
103-30-30
103-34-34
810.53
463.16

3.550 %

2.029 %

4.057 %

6.456 %

1.596 %

11.169 %

3.590 %

2.593 %

3.390 %

25.403 %

32.989 %
897.73
512.99

9.88 5.64

1.79 1.02

2.04 3.25

0.80 5.62

1.81 1.30

1.71 12.78

16.59 0.38

0.22 0.43

0.69 0.16

1.19 0.39

0.28 0.36

2.73 3.54
512.99
926.32 1,025.98
1,632.59
403.48
1,025.98
1,632.59
403.48

11.29 17.96

4.44 1,399.78
2,227.41
550.48

PLANNING & BUILDING

PUBLIC WORKS ADMIN
FLEET
1,474.00
364.29
2,550.00
819.64
2,824.35
907.82
2,824.35
907.82

31.07 9.99
3,853.38
1,238.59
894.52

STREETS
PARKS 591.96 655.65 655.65 7.21
GROUNDS 774.11 857.40 857.40 9.43 1,169.78
8,764.58
11,381.84
POLICE 5,800.00
7,532.00
6,424.02
8,342.36
6,424.02
8,342.36

70.67 FIRE 91.77
22,832.01 100.000 % 25,288.48 25,288.48 7,456.87 1,417.60 278.20 50.31 10.71 34,502.17 Allocation Method:

Allocation Source:

CITY HALL SQUARE FOOTAGE

FACILITIES
April 2, 2024 PAGE 204 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: SQUARE FOOTAGE FY 2022-2023
Allocation Source: FACILITIES
Ref. #: CAP-072
Subpool: LIBRARY/SM CNTR GROUNDS
Net
First
SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
Second Third Fourth Fifth Total
Dept Code Dept Name Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-60-70
101-90-90
FACILITIES 10,552.00
33,906.00

23.735 %

76.265 %
6,002.16 6,002.16 1,769.87
5,687.01
336.47 66.03 11.94 2.55 8,189.02
LIBRARY ADMIN 19,286.33
25,288.49
19,286.33 1,081.14 212.16
278.19

38.36 50.30

8.19 26,313.19
44,458.00 100.000 % 25,288.49 7,456.88 1,417.61 10.74 34,502.21 Allocation Method:

Allocation Source:

SQUARE FOOTAGE

FACILITIES
April 2, 2024 PAGE 205 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ALLOCATED TO RECREATION FY 2022-2023 Allocation Source:

Ref. #:

Subpool:

Dept Name
CAP-073

STONEMAN GROUNDS MAINT
Net
First
SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-60-60 RECREATION ADMIN 100.00 100.000 %
100.000 %
25,288.49 25,288.49
25,288.49
7,456.88
7,456.88
1,417.61
1,417.61
278.19
278.19

50.30 10.74

10.74 34,502.21
100.00 25,288.49 50.30 34,502.21
Allocation Method:

Allocation Source:

ALLOCATED TO RECREATION
April 2, 2024 PAGE 206 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: WEIGHTED SQUARE FOOTAGE FY 2022-2023 Allocation Source: FACILITIES
Ref. #:

Subpool:

Dept Name
CAP-074

FACILITY MOWING
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE

0.64 0.71

0.41 0.81

1.29 0.32

2.23 0.72

0.52 0.68

50.00 7.12

22.88 5.08

6.60 0.640 % 458.64 458.64
508.81
135.24
150.03

25.71 28.52

5.05 0.91 0.19 625.74
101-00-09 694.19
101-00-10
101-00-11
101-14-14
101-40-40
101-40-42
101-40-48
101-40-50
101-40-52
101-60-60
101-60-70
101-90-90
103-30-30
103-34-34

0.710 %

0.410 %

0.810 %

1.290 %

0.320 %

2.230 %

0.720 %

0.520 %

0.680 %

49.995 %

7.119 %

22.878 %

5.079 %

6.599 %
508.81
293.82

5.60 3.23

1.01 0.58

1.15 1.84

0.46 3.18

1.03 0.74

0.97 71.26

10.15 32.61

7.24 9.41

0.22 0.12

0.25 0.39

0.09 0.68

0.22 0.15

0.21 15.21

2.16 6.96

1.55 2.01
293.82 86.64 16.47 400.86
580.47 580.47 171.16 32.54 6.39 791.96

PLANNING & BUILDING

PUBLIC WORKS ADMIN
FLEET
924.45 924.45 272.59 51.82 10.17

2.52 1,261.26
229.32 229.32 67.62 12.86 312.87
1,598.09
515.97
1,598.09
515.97
471.23 89.58 17.58

5.68 2,180.34
STREETS 152.15 28.92 703.97
PARKS 372.65 372.65 109.88 20.89 4.10 508.41
GROUNDS 487.31 487.31 143.69 27.32 5.36 664.86

RECREATION ADMIN

FACILITIES
35,831.55
5,102.41
16,396.52
3,640.49
4,729.76
35,831.55
5,102.41
16,396.52
3,640.49
4,729.76
10,565.66
1,504.55
4,834.85
1,073.47
1,394.67
2,008.61
286.03
919.14
204.08
265.14
394.17

56.13 180.37

40.05 52.03
48,886.46
6,961.43
22,370.45
4,966.88
6,453.02

LIBRARY ADMIN
POLICE
FIRE
100.01 100.000 % 71,670.26 71,670.26 21,133.43 4,017.63 788.43 142.54 30.41 97,782.70 Allocation Method:

Allocation Source:

WEIGHTED SQUARE FOOTAGE

FACILITIES
April 2, 2024 PAGE 207 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: TOTAL SQUARE FOOTAGE FY 2022-2023
Allocation Source: FACILITIES
Ref. #:

Subpool:

Dept Name
CAP-080

FACILITY MAINTENANCE
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE
726.00 0.878 % 1,708.05 1,708.05
1,906.92
1,089.67
2,179.33
3,467.85
857.06
213.63
238.50

35.45 39.58

5.44 0.83 0.15 1,963.55
2,192.16
1,252.67
2,505.33
3,986.60
985.26
101-00-09
101-00-10
101-00-11
101-14-14
101-40-40
101-40-42
101-40-48
101-40-50
101-40-52
101-60-60
101-60-70
101-90-90
103-30-30
103-34-34
810.53
463.16

0.980 %

0.560 %

1.120 %

1.782 %

0.440 %

3.083 %

0.991 %

0.716 %

0.936 %

18.648 %

12.757 %

40.991 %

7.012 %

9.106 %
1,906.92
1,089.67
2,179.33
3,467.85
857.06

6.07 3.47

0.93 0.53

1.06 1.69

0.42 2.93

0.94 0.68

0.89 17.70

12.11 38.92

6.66 8.65

0.16 0.09

0.19 0.31

0.07 0.53

0.17 0.12

0.16 3.23

2.22 7.11

1.22 1.57
136.29 22.62
926.32 272.57 45.24 6.94

PLANNING & BUILDING

PUBLIC WORKS ADMIN
FLEET
1,474.00
364.29
433.73 71.98 11.04
107.19 17.79 2.73
2,550.00
819.64
5,999.34
1,928.35
1,392.69
1,821.23
36,290.10
24,825.49
79,769.99
13,645.55
17,720.39
5,999.34
1,928.35
1,392.69
1,821.23
36,290.10
24,825.49
79,769.99
13,645.55
17,720.39
750.35 124.53

40.03 19.10

6.14 6,896.78
2,216.81
1,601.02
2,093.67
41,718.72
28,539.14
91,702.78
15,686.79
20,371.18
STREETS 241.18
PARKS 591.96 174.19 28.91 4.43
GROUNDS 774.11 227.79 37.80 5.80

RECREATION ADMIN

FACILITIES
15,425.00
10,552.00
33,906.00
5,800.00
7,532.00
4,538.88
3,104.98
9,977.01
1,706.68
2,216.33
753.27
515.30
1,655.78
283.24
367.82
115.54

79.04 253.97

43.44 56.42

LIBRARY ADMIN
POLICE
FIRE
82,715.01 100.000 % 194,602.01 194,602.01 24,339.30 4,039.34 619.57 94.94 17.30 223,712.46 Allocation Method:

Allocation Source:

TOTAL SQUARE FOOTAGE

FACILITIES
April 2, 2024 PAGE 208 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-100

GENERAL LIABILITY
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL 28,029.20 0.103 % 717.91 717.91
11,656.33
19,162.75
20,517.62
12,796.62
21,531.94
41,246.40
919.75
717.91
11,656.33
19,162.75
20,517.62
12,796.62
21,531.94
41,246.40
919.75
101-00-06
101-00-08
101-00-09
101-00-10
101-00-11
101-14-14
101-34-36
101-40-40
101-40-42
101-40-44
101-40-48
101-40-50
101-40-52
101-40-53
101-60-59
101-60-60
101-60-61
101-60-62
101-60-64
101-60-66
101-60-68

LEGAL SERVICES/CITY ATTORNEY

NON-DEPARTMENTAL

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE
455,095.11
748,166.01
801,063.83
499,615.15
840,665.56
1,610,371.97
35,909.39

1.678 %

2.759 %

2.954 %

1.843 %

3.100 %

5.939 %

0.132 %

1.415 %

1.032 %

1.072 %

3.193 %

1.826 %

3.667 %

0.718 %

1.717 %

1.743 %

0.338 %

1.039 %

0.161 %

0.516 %

0.523 %
11,656.33
19,162.75
20,517.62
12,796.62
21,531.94
41,246.40
919.75

PLANNING & BUILDING

EMERGENCY SERVICES

PUBLIC WORKS ADMIN
FLEET
383,736.09
279,746.46
290,641.39
865,679.19
495,072.57
994,336.88
194,602.30
465,625.99
472,623.84
91,617.07
9,828.62
7,165.14
7,444.19
22,172.61
12,680.28
25,467.91
4,984.34
11,926.06
12,105.30
2,346.58
7,213.08
1,121.00
3,583.78
3,631.91
9,828.62
7,165.14
7,444.19
22,172.61
12,680.28
25,467.91
4,984.34
11,926.06
12,105.30
2,346.58
7,213.08
1,121.00
3,583.78
3,631.91
9,828.62
7,165.14
7,444.19
22,172.61
12,680.28
25,467.91
4,984.34
11,926.06
12,105.30
2,346.58
7,213.08
1,121.00
3,583.78
3,631.91

SEWER/STORM DRAIN

STREETS
PARKS

GROUNDS

BUILDING DIVISION

CMTY SVCS ADMIN

RECREATION ADMIN

AQUATICS

YOUTH SERVICES

ADULT SERVICES

COMMUNITY EVENTS

CONTRACT ACTIVITIES
281,618.54
43,766.85
139,920.62
141,799.79
April 2, 2024 PAGE 209 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-100

0.435 % 3,023.82 3,023.82
13,187.26
6,116.00
5,570.86
384.66
3,023.82
13,187.26
6,116.00
5,570.86
384.66
101-90-90
101-90-91
101-90-92
101-90-93
101-90-94
101-90-95
103-30-30
103-34-34
104-30-30
104-34-34
104-40-40
104-60-66
204-00-08
207-11-11
207-60-62
207-60-64
223-30-30
233-30-30
245-00-08
281-30-30
281-40-50
281-60-66

LIBRARY ADMIN

LIBRARY ADULT SVCS

1.899 %

0.881 %

0.802 %

0.055 %

1.298 %

0.221 %

29.496 %

25.019 %

0.018 %

0.006 %

0.014 %

0.288 %

0.006 %

0.444 %

0.088 %

0.034 %

0.245 %

0.261 %

0.751 %

0.132 %

0.023 %

0.007 %
13,187.26
6,116.00
5,570.86
384.66

LIBRARY CHILDREN SERVICES

LIBRARY PROCESSING

LIBRARY CIRCULATION

EL MOLINO VIEJO
217,501.57
15,018.26
351,978.59
60,000.00
7,998,032.40
6,783,919.44
4,898.96
9,015.22
1,536.78
204,853.30
173,756.27
125.48
9,015.22
1,536.78
204,853.30
173,756.27
125.48
9,015.22
1,536.78
204,853.30
173,756.27
125.48
POLICE
FIRE
4TH OF JULY-POLICE
4TH OF JULY-FIRE
4TH OF JULY-PW
1,739.93 44.57 44.57 44.57
3,863.02 98.95 98.95 98.95
FOURTH OF JULY 78,060.09
1,709.38
1,999.35

43.78 1,999.35

43.78 1,999.35
CDBG 43.78
PROP A TRANSIT 120,378.67
23,856.66
9,247.00
3,083.25
611.04
3,083.25
611.04
3,083.25
AQUATICS 611.04

CONTRACT CLASSES
FUND 223 - POLICE

COPS/SLESF
236.84 236.84 236.84
66,500.06
70,832.00
203,540.53
35,703.31
6,301.49
1,703.26
1,814.22
5,213.27
914.47
1,703.26
1,814.22
5,213.27
914.47
1,703.26
1,814.22
5,213.27
914.47
FUND 245 - NON DEPT

RESTRICT DONATIONS - POLICE

RESTRICT DONATIONS - PARKS

RESTRICT DONATIONS - SPEC EVENT
161.40 161.40 161.40
1,949.02 49.92 49.92 49.92
April 2, 2024 PAGE 210 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ADJUSTED BUDGET FY 2022-2023
Allocation Source: FY 22-23 EXPENDITURES
Ref. #:

Subpool:

Dept Name
CAP-100

RESTRICT DONATIONS - LIBRARY ADULT

RESTRICT DONATIONS - LIBRARY CHILD
8,991.52 0.033 % 230.30 230.30
511.64
230.30
19,976.03 0.074 % 511.64 511.64
27,115,411.56 100.000 % 694,506.03 694,506.03 694,506.03 Allocation Method:

Allocation Source:

ADJUSTED BUDGET
FY 22-23 EXPENDITURES
April 2, 2024 PAGE 211 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: CITY HALL SQUARE FOOTAGE FY 2022-2023 Allocation Source: FACILITIES
Ref. #:

Subpool:

Dept Name
CAP-500

CITY HALL BLDG REPLACE
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-01 CITY COUNCIL 726.00 16.500 %

18.421 %

10.526 %

21.053 %

33.500 %
6,623.75 6,623.75
7,394.96
4,225.69
8,451.39
13,448.21
6,623.75
7,394.96
4,225.69
8,451.39
13,448.21
101-00-09
101-00-10
101-00-11
101-14-14

CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE
810.53
463.16
7,394.96
4,225.69
8,451.39
13,448.21
926.32
PLANNING & BUILDING 1,474.00
4,400.01 100.000 % 40,144.00 40,144.00 40,144.00
Allocation Method:

Allocation Source:

CITY HALL SQUARE FOOTAGE

FACILITIES
April 2, 2024 PAGE 212 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ALLOCATED TO POLICE FY 2022-2023
Allocation Source:

Ref. #: CAP-501
Subpool: POLICE BUILDING REPLACE
Net
First
SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
Second Third Fourth Fifth Total
Dept Code Dept Name Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 103-30-30 POLICE 100.00 100.000 %
100.000 %
43,457.00 43,457.00
43,457.00
43,457.00
100.00 43,457.00 43,457.00
Allocation Method:

Allocation Source:

ALLOCATED TO POLICE
April 2, 2024 PAGE 213 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ALLOCATED TO FIRE FY 2022-2023
Allocation Source:

Ref. #: CAP-502
Subpool: FIRE BUILDING REPLACE
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Dept Name Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 103-34-34 FIRE 100.00 100.000 %
100.000 %
54,496.00 54,496.00
54,496.00
54,496.00
100.00 54,496.00 54,496.00
Allocation Method:

Allocation Source:

ALLOCATED TO FIRE
April 2, 2024 PAGE 214 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: PUBLIC WORKS SQUARE FOOTAGE FY 2022-2023 Allocation Source: FACILITIES
Ref. #:

Subpool:

Dept Name
CAP-503

PUBLIC WORKS BLDG REPL
Net
First
SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-40-40 PUBLIC WORKS ADMIN
FLEET
364.29 7.143 % 1,888.38 1,888.38
13,218.50
4,248.79
3,068.56
4,012.77
1,888.38
13,218.50
4,248.79
3,068.56
4,012.77
101-40-42
101-40-48
101-40-50
101-40-52
2,550.00
819.64
591.96
774.11

50.000 %

16.071 %

11.607 %

15.179 %
13,218.50
4,248.79
3,068.56
4,012.77

STREETS
PARKS

GROUNDS
5,100.00 100.000 % 26,437.00 26,437.00 26,437.00
Allocation Method:

Allocation Source:

PUBLIC WORKS SQUARE FOOTAGE

FACILITIES
April 2, 2024 PAGE 215 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ALLOCATED TO LIBRARY FY 2022-2023
Allocation Source:

Ref. #:

Subpool:

Dept Name
CAP-504

LIBRARY BLDG REPLACE
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-90-90 LIBRARY ADMIN 100.00 100.000 %
100.000 %
310,178.00
310,178.00
310,178.00
310,178.00
310,178.00
100.00 310,178.00
Allocation Method:

Allocation Source:

ALLOCATED TO LIBRARY
April 2, 2024 PAGE 216 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ALLOCATED TO REC FACILITIES FY 2022-2023 Allocation Source:

Ref. #:

Subpool:

Dept Name
CAP-505

SM CENTER BLDG REPL
Net SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation First Direct
Billing
First Second Third Fourth Fifth Total
Dept Code Percent Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-60-70 FACILITIES 100.00 100.000 %
100.000 %
122,779.00
122,779.00
122,779.00
122,779.00
122,779.00
100.00

ALLOCATED TO REC FACILITIES
122,779.00
Allocation Method:

Allocation Source:

April 2, 2024 PAGE 217 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ALLOCATED TO RECREATION FY 2022-2023 Allocation Source:

Ref. #:

Subpool:

Dept Name
CAP-507

STONEMAN BLDG REPLACE
Net
First
SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-60-60 RECREATION ADMIN 100.00 100.000 %
100.000 %
159,443.00
159,443.00
159,443.00
159,443.00
159,443.00
100.00 159,443.00
Allocation Method:

Allocation Source:

ALLOCATED TO RECREATION
April 2, 2024 PAGE 218 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ALLOCATED TO PARKS FY 2022-2023
Allocation Source:

Ref. #: CAP-508
Subpool: LACY PARK BLDG REPLACE
Net
First
SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
Second Third Fourth Fifth Total
Dept Code Dept Name Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-40-50 PARKS 100.00 100.000 %
100.000 %
24,216.00 24,216.00
24,216.00
24,216.00
100.00 24,216.00 24,216.00
Allocation Method:

Allocation Source:

ALLOCATED TO PARKS
April 2, 2024 PAGE 219 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: ALLOCATED TO PARKS FY 2022-2023
Allocation Source:

Ref. #: CAP-510
Subpool: THURNHER HOUSE REPLACE
Net
First
SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
Second Third Fourth Fifth Total
Dept Code Dept Name Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-60-70 FACILITIES 100.00 100.000 %
100.000 %
8,025.00 8,025.00
8,025.00
8,025.00
100.00 8,025.00 8,025.00
Allocation Method:

Allocation Source:

ALLOCATED TO PARKS
April 2, 2024 PAGE 220 of 528

CITY OF SAN MARINO
Allocation Detail Report - Total Costs
Allocation Method: DEPARTMENTAL EQUIPMENT FY 2022-2023
Allocation Source: FINANCE
Ref. #:

Subpool:

Dept Name
CAP-520

EQUIPMENT USE ALLOWANCE
Net
First
SixthTenthEleventhFifteenth
Allocation
SixteenthTwentieth
Allocation
Allocation
Method
Allocation
Percent
First Direct
Billing
Second Third Fourth Fifth Total
Dept Code Allocation Allocation Allocation Allocation Allocation Allocation Allocation Allocation 101-00-09 CITY MANAGER/CLERK

HUMAN RESOURCES

FINANCE
31,700.13
18,114.36
36,228.72
6,044.03

4.905 % 31,700.12 31,700.12
18,114.36
36,228.71
6,044.03
31,700.12
18,114.36
36,228.71
6,044.03
101-00-10
101-00-11
101-14-14
101-40-42
101-40-48
101-40-50
101-40-52
101-60-60
101-90-90
103-30-30
103-34-34

2.803 %

5.606 %

0.935 %

0.200 %

4.109 %

0.981 %

1.682 %

0.127 %

2.599 %

32.896 %

43.157 %
18,114.36
36,228.71
PLANNING & BUILDING 6,044.03
FLEET 1,292.47 1,292.47 1,292.47 1,292.47
STREETS 26,555.03
6,338.37
26,555.03
6,338.37
26,555.03
6,338.37
26,555.03
PARKS 6,338.37
GROUNDS 10,872.94
817.93
10,872.94
817.93
10,872.94
817.93
10,872.94
RECREATION ADMIN 817.93

LIBRARY ADMIN
POLICE
16,793.03
212,593.46
278,905.66
16,793.03
212,593.41
278,905.61
16,793.03
212,593.41
278,905.61
16,793.03
212,593.41
FIRE 278,905.61
646,256.13 100.000 % 646,256.01 646,256.01 646,256.01
Allocation Method:

Allocation Source:

DEPARTMENTAL EQUIPMENT

FINANCE
April 2, 2024 PAGE 221 of 528

CITY OF SAN MARINO
Summary of Cross Allocations - Total
FY 2022-2023

SCHEDULE D
Total
Allocable
Cost
Deduct
Direct
Billing
Allocations
Over/
Ref. # Department Name Subpool To (Under)
$18,394
From
CAP-001 CITY COUNCIL CITY COUNCIL SERVICES $28,029 $0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$46,423
$473,180
$215,200
$595,248
$313,115
$394,453
$12,448
$(0)
$(0)
$(0)
$(0)
$(0)
$(0)
$(0)
$(0)
$0
CAP-002 LEGAL SERVICES/CITY ATTORLEGAL SERVICES $420,343 $191,286
$529,101
$240,127
$302,505
$9,547
$52,837
$23,914
$66,147
$72,988
$91,948
$2,902
CAP-003 NON-DEPARTMENTAL
CAP-004 NON-DEPARTMENTAL
CAP-005 CITY MANAGER/CLERK
CAP-006 CITY MANAGER/CLERK
CAP-007 CITY MANAGER/CLERK
CAP-008 CITY MANAGER/CLERK
CAP-009 CITY MANAGER/CLERK
CAP-010 CITY MANAGER/CLERK
CAP-011 CITY MANAGER/CLERK
CAP-015 HUMAN RESOURCES
CAP-016 HUMAN RESOURCES
CAP-020 FINANCE

RETIREE MEDICAL

NON-DEPARTMENTAL

CITY ADMINISTRATION

CITY COUNCIL SUPPORT

DEPT RECORDS SUPPORT

INTERGOVERN RELATIONS

DEVELOPMENT SUPPORT
PUBLIC INFO/COMM.

SPECIAL PROJECTS
$32,457
$16,179
$99,244
$49,962
$427,357
$88,037
$359,327
$96,807
$88,116
$49,660
$84,439
$9,866 $42,323
$4,918 $21,097
$30,166
$15,186
$100,567
$20,717
$113,475
$30,572
$27,827
$15,683
$26,666
$129,410
$65,148
$(0)
$0

PERSONNEL SERVICES

RISK MANAGEMENT
$527,924
$108,755
$472,802
$127,379
$115,943
$65,342
$0
$(0)
$(0)
$0

GENERAL ACCOUNTING
BUDGET PREP/COORD.

ACCOUNTS PAYABLE

ACCOUNTS RECEIVABLE

PAYROLL
CAP-021 FINANCE
CAP-022 FINANCE $(0)
$(0)
$(0)
CAP-023 FINANCE
CAP-024 FINANCE $111,104
1 April 2, 2024
PAGE 222 of 528

CITY OF SAN MARINO
Summary of Cross Allocations - Total
FY 2022-2023

SCHEDULE D
Total
Allocable
Cost
Deduct
Direct
Billing
Allocations
Over/
Ref. # Department Name Subpool To From (Under)
CAP-025 FINANCE CITY ADMINISTRATION

CITY HALL UTILITIES
$24,679 $0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$7,793 $32,472
$123,449
$333,985
$440,607
$52,733
$61,940
$86,383
$34,502
$34,502
$34,502
$97,783
$223,712
$694,506
$40,144
$43,457
$54,496
$26,437
$310,178
$(0)
$(0)
$(0)
$0
CAP-026 FINANCE $93,821
$266,890
$238,781
$35,142
$41,278
$63,315
$25,288
$25,288
$25,288
$71,670
$194,602
$694,506
$40,144
$43,457
$54,496
$26,437
$310,178
$29,628
$67,095
$201,826
$17,591
$20,662
$23,068
$9,214
$9,214
$9,214
$26,112
$29,110
$0
CAP-050 PUBLIC WORKS ADMIN
CAP-055 FLEET

PUBLIC WORKS ADMIN

FLEET SERVICES
CAP-060 STREETS
CAP-061 STREETS
CAP-070 GROUNDS
CAP-071 GROUNDS
CAP-072 GROUNDS
CAP-073 GROUNDS
CAP-074 GROUNDS
CAP-080 BUILDING DIVISION

STREETS ADMINISTRATION

FLEET ADMINISTRATION

GROUNDS ADMINISTRATION

CITY HALL GROUNDS MAINT

LIBRARY/SM CNTR GROUNDS

STONEMAN GROUNDS MAINT

FACILITY MOWING
$0
$(0)
$0
$(0)
$0
$0
$(0)
$(0)
$0

FACILITY MAINTENANCE
CAP-100 GENERAL LIABILITY INSURAN GENERAL LIABILITY
CAP-500 BUILDING REPLACEMENT
CAP-501 BUILDING REPLACEMENT
CAP-502 BUILDING REPLACEMENT
CAP-503 BUILDING REPLACEMENT
CAP-504 BUILDING REPLACEMENT
CITY HALL BLDG REPLACE $0 $0

POLICE BUILDING REPLACE

FIRE BUILDING REPLACE

PUBLIC WORKS BLDG REPL

LIBRARY BLDG REPLACE
$0 $0
$0 $0
$0 $0
$0 $0
2 April 2, 2024
PAGE 223 of 528

CITY OF SAN MARINO
Summary of Cross Allocations - Total
FY 2022-2023

SCHEDULE D
Total
Allocable
Cost
Deduct
Direct
Billing
Allocations
Over/
Ref. # Department Name Subpool To From (Under)
CAP-505 BUILDING REPLACEMENT
CAP-507 BUILDING REPLACEMENT
CAP-508 BUILDING REPLACEMENT
CAP-510 BUILDING REPLACEMENT
CAP-520 EQUIPMENT USE
SM CENTER BLDG REPL $122,779 $0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$122,779
$159,443
$24,216
$8,025
$0
$0
$0
$0
$0

STONEMAN BLDG REPLACE

LACY PARK BLDG REPLACE

THURNHER HOUSE REPLACE

EQUIPMENT USE ALLOWANCE
$159,443
$24,216
$8,025
$646,256 $646,256
$6,348,505 $0 $1,175,299 $7,523,803 $(1)
Schedule A Final Allocation: $6,348,505
3 April 2, 2024
PAGE 224 of 528
4882-9844-2153 v4
RESOLUTION NO. R-24-08

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

MARINO, CALIFORNIA, SETTING A NON-RESIDENT WEEKEND

ADMISSION FEE FOR LACY PARK
WHEREAS, the City of San Marino has owned and operated Lacy Park since approximately 1925; and
WHEREAS, Lacy Park is an approximately 30-acre park between Virgina Road and St.

Albans Road, north of Monterey Road and includes open green areas, picnic areas, barbecue equipment, a walking loop, and playground; and
WHEREAS, each fiscal year, the City allocates a portion of its General Fund budget to cover Lacy Park’s operating and maintenance costs, which include costs for services such as landscaping, trash collection, electrical and plumbing utilities, facilities maintenance, and park staffing, as well as general administrative and overhead costs; and WHEREAS, in Fiscal Years 2020-2021, 2021-2022, and 2022-2023, the actual operating expenditures for Lacy Park were $584,414, $500,994, and $495,072, respectively; and WHEREAS, the budget for Lacy Park is funded almost entirely by the City’s General Fund; and
WHEREAS, between Fiscal Year 2020-2021 and Fiscal Year 2022-2023, approximately 67% to 71% of the City’s General Fund came from property tax revenue paid by City residents and property owners; and
WHEREAS, following the passage of Proposition 13 in 1978, which limited local property taxes, the City closed Lacy Park on weekends due to funding concerns; and WHEREAS, under California Government Code section 50402, a public entity may charge an admission fee for a public park to help offset the costs of operating and maintaining the park; and
WHEREAS, in July 1987, the City reopened Lacy Park on Saturdays on a trial basis and imposed a $3 weekend admission fee on non-residents as a share of the cost of the opening while residents would be admitted without charge based on their regular property taxes providing a significant share of the cost of the opening; and
WHEREAS, in March 1988, the City Council approved the reopening of Lacy Park on Saturdays and imposed a $3 weekend admission fee on non-residents as a means by which nonresidents would pay their share of Lacy Park’s operating costs; and PAGE 225 of 528
4882-9844-2153 v4
WHEREAS, on October 10, 2007, the City Council adopted Resolution No. R-07-22, which, among other things, increased the weekend Lacy Park admission fee for non-residents from $3 to $4; and
WHEREAS, on June 14, 2017, the City Council adopted Resolution No. R-17-15, which, among other things, increased the weekend Lacy Park admission fee for non-residents from $4 to $5; and
WHEREAS, this modest increase from 1988 through 2017 was consistent with or slightly less than the rate of inflation over that approximate 20-year period; and WHEREAS, on June 25, 2021, the City Council adopted Resolution No. R-21-10, which established a fee schedule for various City services, facilities, and properties, including weekend admission at Lacy Park; and
WHEREAS, under Resolution No. R-21-10, the weekend Lacy Park admission fee remained at $5; and
WHEREAS, Lacy Park is open Monday through Friday to all members of the public without charge; and
WHEREAS, on November 14, 2018, the City Council waived the Lacy Park weekend admission fee for the following categories: employees of the City and the San Marino Unified School District, and up to three non-resident guests over the age of four, and up to three nonresident guests of a resident (when accompanying a resident above the age of four); and WHEREAS, the City Council finds that the exception to the weekend admission fee for City and School District employees and their guests provides a benefit to public employees who provide a vital service to San Marino residents, furthers the City’s and School District’s goals of attracting and retaining quality employees who are invested in the community, and promotes a closer connection between these public employees and the community that they serve; and WHEREAS, the City Council finds that City and School District employees who live outside the City would be more likely to avail themselves of the benefit of free Lacy Park admission with the ability to bring up to three non-resident guests; and WHEREAS, the City Council finds that exempting from the weekend admission fee a limited number of non-resident guests of San Marino residents is reasonable considering the property taxes that residents and property owners pay and the contribution of such property taxes to the cost of maintaining and operating Lacy Park and is a recognition that San Marino residents sometimes have non-resident visitors; and
WHEREAS, the City has a significant interest in ensuring the ongoing maintenance and operation of Lacy Park so that it may continue to provide a benefit to both residents and nonresidents who utilize the park seven days a week; and PAGE 226 of 528
4882-9844-2153 v4
WHEREAS, based on City records, approximately 35,559 people visited Lacy Park on weekends during Fiscal Year 2021-2022, including approximately 22,725 non-residents, and approximately 54,811 people visited Lacy Park on weekends during Fiscal Year 2022-2023, including approximately 27,247 non-residents;
WHEREAS, the City collected $113,485 in non-resident weekend admission fees at Lacy Park during Fiscal Year 2021-2022 and collected $135,800 in non-resident weekend admission fees at Lacy Park during Fiscal Year 2022-2023; and
WHEREAS, these funds defray a portion of the costs of maintaining and operating Lacy Park, which allows the City to use its General Fund to pay for other vital City services; WHEREAS, the City Council desires to ensure that non-residents contribute a reasonable portion of their share of the ongoing maintenance and operation costs of Lacy Park; and WHEREAS, the City has retained municipal fee consultant Eric Johnson to perform a cost allocation study in order to determine the current cost per weekend user at Lacy Park; and WHEREAS, as reflected in the cost allocation study, the total cost per weekend user at Lacy Park is $4.67; and
WHEREAS, the exemption from the weekend admission fee for City and School District employees and their guests and the non-resident guests of residents does not affect the calculation of the total cost per weekend user in any significant way considering the limited number of individuals who enter Lacy Park under this exemption; and WHEREAS, the record further demonstrates that the group and special events that take place at Lacy Park pursuant to the major events policy established through Resolution No. R-23- 27 do not affect the calculation of the total cost per weekend user in any significant way given the limited number of such events and the separate City policy governing such events; and WHEREAS, the comprehensive cost allocation study and supporting documentation provide adequate evidence to conclude that a $4 weekend admission fee for non-residents at Lacy Park does not exceed the total cost per weekend user at Lacy Park or the reasonable cost per nonresident visitors to Lacy Park; and WHEREAS, it is the intention of the City Council that a $4 weekend admission fee for non-residents at Lacy Park shall be collected to defray the park’s ongoing maintenance and operation costs, but shall not exceed the total cost per weekend user of Lacy Park.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO,

CALIFORNIA DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The City Council finds:

A. The City Council adopts the foregoing recitals as true and correct.

PAGE 227 of 528
4882-9844-2153 v4
B. The $4 weekend admission fee for non-residents at Lacy Park as established by this resolution does not exceed the total cost per weekend user of Lacy Park as determined by the cost allocation study.

C. The collection of a $4 weekend admission fee for non-residents will benefit residents of San Marino and the general public by offsetting some of the costs of operating and maintaining Lacy Park, thereby ensuring that Lacy Park remains in an attractive, clean, accessible, and safe condition for both residents and non-residents who use Lacy Park seven days a week.

D. The setting or revising of fees is found to be exempt under Section 15273 (a) of the California Environment Quality Act in that CEQA does not apply to charges by public agencies in cases in which the public agency fees are for the proposed meeting of operational expenses.

SECTION 2. The City Council hereby approves a $4 admission fee to Lacy Park for nonresidents on Saturdays and Sundays only, subject to the existing exemption for employees of the City and San Marino Unified School District, and up to three non-resident guests over the age of four, and up to three non-resident guests of a resident when accompanying a resident over the age of four. Children who are four years old or younger are admitted free. The weekend admission fee set forth herein takes effect immediately.

SECTION 3. Other than this modification to the weekend Lacy Park admission fee for non-residents, all other fees approved by the City Council in Resolution No. R-21-10, or as subsequently modified, shall remain in effect. The City’s Fee Schedule shall be modified to include the fee established in this Resolution.

SECTION 4. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of San Marino, California, on this ___ day of _______, 2024. _______________________________
STEVEN W. HUANG, DDS, MAYOR

CITY OF SAN MARINO
ATTEST:
____________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
PAGE 228 of 528
4882-9844-2153 v4

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, ALISON WALKER, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-24-__ was adopted by the City Council of the City of San Marino at a Regular Meeting held on the ____ day of ________, 2024, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

_____________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
PAGE 229 of 528
4882-9844-2153 v4
EXHIBIT “A”
PAGE 230 of 528
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director
DATE: April 10, 2024
SUBJECT: AWARD OF MULTI-YEAR MAINTENANCE SERVICES
AGREEMENT TO BASE HILL INC., IN A TOTAL AMOUNT
NOT TO EXCEED $246,110 FOR CITYWIDE
CUSTODIAL/JANITORIAL SERVICES THROUGH JUNE 30,
2026

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Inviting and Relevant City Facilities

BACKGROUND
The City utilizes contract janitorial/custodial services for the after-hours cleanings of City facilities, including; the City Hall campus, Crowell Public Library, San Marino Community Center, Stoneman, and the Lacy Park offices/Thurhner house. The City has used the same vendor since 2017, and their contract is due to expire in May 2024. To help ensure competitive pricing and services, the City issued a Request for Quotes (RFQ) on January 30, 2024 for a multi-year maintenance agreement for janitorial/custodial services. On February 28, 2024, eight (8) firms submitted proposals in response to the RFQ. Of these proposals, five (5) were deemed responsive, and had annual costs ranging from $108,770 to $204,900 annually. Based on staff evaluation of the proposals, which included criteria such as experience with public agencies, experience servicing multiple types of public facilities, and overall qualifications as well as reference checks, staff recommends the City enter into a multi-year Maintenance Services Agreement with Base Hill Inc.

Steven W. Huang, DDS, Mayor
Gretchen Shepherd Romey, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Steve Talt, Council Member
PAGE 231 of 528
Table 1 below provides a listing of each firm and their bid as submitted.

Notably, during the period between the RFQ being issued and the responses being due, as a result of questions raised by potential bidders during the facility walkthrough, the City revised the cleanable square footage of Stoneman, since only portions of the building need to be cleaned on a routine basis. As a result, the bid/quote sheet was revised so that the quotes provided by the prospective vendors for Stoneman would be for cleaning 10,000 sf instead of 21,000 sf. This change was made via an addendum and all prospective vendors were notified with sufficient time before submitting.

Three vendors still submitted proposals based on the 21,000 sf number, and were thereby deemed non-responsive as a result. Had they met the requirements, the City would still be moving forward with the recommended vendor based on the totality of their experience/qualifications/cost.

Table 1
Firm Cost
Base Hill Inc. $108,770
Premier Property Preservation $158,340
JJ Property Maintenance $174,444
Harbor Building Maintenance $200,808
Coastal Building Services $204,900
Allied Facilities Management* $155,340
CCS Facility Services* $184,836
EcoBrite* $279,928
*Deemed unresponsive due to inaccurate square footages of buildings.

DISCUSSION
As a result of the qualifications-based selection process described above, staff recommends the City enter into the attached Maintenance Services Agreement with Base Hill Inc. to provide janitorial/custodial services in the amount of $108,770 annually, with the potential for one cost increase on July 1, 2025 based on the Consumer Price Index (CPI) capped at 5 percent. The agreement would commence on May 1, 2024 through June 30, 2026 and the option for the City to exercise up to two (2) one-year extensions contingent upon satisfactory performance. Staff has also included an additional $5,000 for potential additional cleanings and/or porter services for large City events such as the Fourth of July celebration. Base Hill Inc. has extensive experience providing janitorial/custodial services for public agencies, including multiple municipalities in the San Gabriel Valley. Furthermore, Base Hill Inc. has experience servicing multiple types of public facilities, including City Halls, libraries, and park buildings. Staff conducted a reference check and references indicated Base Hill Inc, was professional, responsive, and efficient in the provision of its services. As such, the firm’s experience and PAGE 232 of 528
qualifications, combined with their cost proposal make them the most qualified candidate for this contract.

The City will coordinate the transition between its current vendor and Base Hill Inc. to ensure continuity of service level during the transition. As the City has not issued a solicitation for janitorial/custodial services in several years, the costs for these services will increase as costs have escalated substantially since 2017. In totality, the new contract will represent a 31% cost increase.

However, after reviewing all proposals, staff believes Base Hill Inc’s cost proposal represents a fair price for the services given the competitive solicitation process, existing market prices, and accounting for several years of cost inflation.

FISCAL IMPACT & PROCUREMENT REVIEW
The use of custodial/janitorial services is included in the Parks and Public Works Department Operating Budget with $82,000 budgeted annually within Other Contract Services – Building Repair and Maintenance (Account # 101- 53-4150-0000). Although the cost increase associated with this contract will likely result in this account being slightly over-budget for FY 23-24 (two months of service, beginning May 2024, will result in approximately $4,396 in additional expenditures), the Department projects costs savings in other areas of the operating budget, so an additional appropriation is not necessary. The proposed Maintenance Services Agreement is for $108,770 annually, with the potential for one cost increase based on the Consumer Price Index (CPI), capped at 5 percent. Staff will ensure appropriate amounts are included in future operating budgets to account for this cost.

Proposals were solicited in compliance with the City’s purchasing ordinance.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council award a multi-year Maintenance Services Agreement to Base Hill, Inc. for janitorial/custodial services through June 30, 2026 in a total amount not to exceed $246,110.
“I move to award a multi-year Maintenance Services Agreement to Base Hill, Inc. for janitorial/custodial services through June 30, 2026 in a total amount not to exceed $246,110.”
PAGE 233 of 528

ATTACHMENTS

1. Custodial/Janitorial Services Proposal from Base Hill Inc.

2. Draft Maintenance Services Agreement with Base Hill Inc.

3. Request for Quotes for Custodial/Janitorial Services PAGE 234 of 528
1 Response to RFQ for
Janitorial/Custodial Services for
City Facilities
City of San Marino
Presented to:

Amber Shah
Procurement Engineer
City of San Marino
[email protected]
626-300-0765
Presented by:

Sunny Kim
President and CEO
Base Hill Inc.
[email protected]
213-425-3070 (Office)
213-425-3071 (Fax)
Base Hill, Inc.

Building Maintenance Services
11823 E. Slauson Ave. Suite 3, Santa Fe Springs, CA 90670 PAGE 235 of 528
2 February 14, 2024
Amber Shah
Procurement Engineer
City of San Marino
Dear Ms. Shah:

Thank you for allowing us to present our formal proposal submitted on behalf of Base Hill Building Maintenance Services in response to the RFQ for Janitorial/Custodial Services for City Facilities. We are very pleased to take part in this opportunity to offer our services.

We hereby state that no exceptions are taken to any specification requirements or contract terms and conditions of the RFQ for Janitorial/Custodial Services for City Facilities. This proposal is valid for a term of 90 days from the due date of the proposal of February 28, 2023.

We are committed to providing our clients with the highest standards of quality of service. We strive to exceed expectations through our integrity, ethical values and commitment to client satisfaction.

All of us at Base Hill are committed to the execution and success of this proposal if Base Hill is selected as the vendor of your choice.

Please do not hesitate to contact me directly if you should have any question and/or concerns regarding the attached proposal.

In closing, I would like to thank you again for your time and consideration.

Respectfully,
Sunny Kim
President and CEO
11823 E. Slauson Ave. Suite 3 Santa Fe Springs, CA 90670 Cell: 213-235-7722
Fax: 213-425-3071
[email protected]
www.basehill.com
PAGE 236 of 528
3 Table of Contents
Cover Letter.......................................................................................2 Vendor Application Form ...................................................................4 Reference List ....................................................................................6 Proposal Organization Checklist .........................................................7 Quote/Bid Sheets...............................................................................8 Proposal Authorization ......................................................................9 Acknowledgment of addendum Form(s)...........................................10 Acceptance of Form of Professional Services Agreement ..................11 Additional Data................................................................................12 PAGE 237 of 528
4 Vendor Application Form
PAGE 238 of 528
5 PAGE 239 of 528
6 Reference List
PAGE 240 of 528
7 Proposal Organization Check List
PAGE 241 of 528
8 Quote/Bid Sheet
PAGE 242 of 528
9 Proposal Authorization
PAGE 243 of 528
10 Acknowledgment of Addendum Form(s)
PAGE 244 of 528
11 Acceptance of Form of Professional Services Agreement PAGE 245 of 528
12 Additional Data
PAGE 246 of 528
13 PAGE 247 of 528

AGREEMENT FOR

MAINTENANCE / JANITORIAL SERVICES
Between

THE CITY OF SAN MARINO,
a municipal corporation
and
Base Hill, Inc. ,
Dated: April 10, 2024
PAGE 248 of 528
1 AGREEMENT FOR

MAINTENANCE / REPAIR / MINOR CONSTRUCTION SERVICES
This Agreement for Maintenance / Repair / Minor Construction Services (“Agreement”) is entered into as of the date referenced on the cover page (“Effective Date”) between the City of San Marino, a California municipal corporation (“City”) and Base Hill, Inc. (“Contractor”) (collectively the “Parties”). In consideration of the mutual promises and covenants made by the parties and contained here and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

SECTION 1. SCOPE OF SERVICES

1.1 Identification of Contractor
Name: Base Hill, Inc.

Address: 11823 E. Slauson Ave, Suite 3, Santa Fe Springs, CA 90670 Type of Entity: Corporation
License Numbers:

1.2 Term. Subject to the provisions of Section 8 [Termination] of this Agreement, the term of this Agreement is for 26 months commencing on the Effective Date, May 1, 2024, as referenced on the cover page.

The City may exercise up to two (2) 1-year extensions contingent on an annual appropriation of a budget by the City Council and Contractor’s satisfactory performance of Contractor’s Services as documented by the City Engineer.

1.3 Description of Contractor’s Services. Subject to the terms and conditions of this Agreement, Contractor agrees to perform for City those maintenance / janitorial services specified in the Scope of Services attached hereto and incorporated herein by reference as Exhibit “A” [Scope of Services] (“Services”). Contractor agrees to furnish, for the compensation provided for herein, all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately perform and complete the Services. The Services shall be subject to inspection and approval by City. Contractor agrees to work closely with City staff in the performance of the Services and shall be available to City’s staff and Contractors at all reasonable times.

1.4 Performance of Services. Contractor represents that it possesses the requisite training, licenses and permits necessary to perform the Services, and that its performance of the Services shall conform to the standard of practice of a professional PAGE 249 of 528
2 having specific experience and expertise in professional services of like nature and complexity of the Services.

1.5 Compensation for Contractor’s Services.

Compensation for the Services shall be (select one):
____X___ Lump Sum of $ 241,110 With progress payments;
Contractor will also be compensated on a time and material basis for any additional work, including one-time porter services for City events. The total compensation, for both monthly services and additional work, shall not exceed $246,110 for the duration of the contract. City may adjust compensation for the Services based on the year to year Consumer Price Index (CPI) percentage with a maximum increase of 5% (no limit on decrease) per year. Contractor shall provide a minimum of thirty (30) days written notice to City of any upcoming cost increase.

1.6 Extra Work. Contractor shall not be compensated for any work or services rendered in connection with its performance of this Agreement, which are in addition to or outside of the Services (“Extra Work”), except as expressly provided for herein. It shall be Contractor’s responsibility to ensure that the scope and price of any Extra Work to be performed by Contractor is approved by City in writing in advance of Contractor’s commencement of the Extra Work in accordance with Section 9.10 [Amendments] and Section 9.18 [Administration and Implementation].

City shall not be obligated to pay for or otherwise be liable for unauthorized Extra Work performed by Contractor.

1.7 Schedule of Performance. Contractor agrees to diligently perform and complete the Services in accordance with the schedule of performance attached hereto and incorporated herein by reference as Exhibit “B” [Schedule of Performance] (“Schedule of Performance”). Modifications to the Schedule of Performance must be agreed upon in writing in advance by the City Manager pursuant to Section 9.18 [Administration and Implementation] and Contractor.

1.8 Progress and Coordination. Upon City’s request, Contractor shall provide City with progress submittals showing status of Services, at times and increments as City may reasonably request, and shall provide City with a progress schedule for performance of the Services, at times and in a level of detail as City may reasonably request. Contractor shall coordinate with City and authorities with jurisdiction as necessary to perform the Services. Time is of the essence in the performance of the Services.

1.9 General Warranty. Contractor warrants all Services under this Agreement (which for purposes of this Section shall be deemed to include unauthorized Extra Work which has not been removed and any non-conforming materials incorporated into the Services) to be of good quality and free from any defective or faulty material and workmanship. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the Services, whether express or implied, are deemed to be obtained by Contractor for the benefit of City, regardless of whether or not such warranties and guarantees have been transferred or assigned to City by PAGE 250 of 528 3 separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of City.

1.10 Repair of Defects. Contractor agrees that for a period of one (1) year from and after final acceptance of the Services, or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the Services, whichever is later, Contractor shall within ten (10) days after being notified in writing by City of any defect in the Services or non-conformance of the Services, commence and prosecute with due diligence all work and services necessary to fulfill the terms of the warranty at its sole cost and expense. In addition, Contractor shall, at its sole cost and expense, repair and replace any portions of the work, facilities, fixtures, or materials damaged by its defective Services or which becomes damaged in the course of repairing or replacing defective Services. For any Services so corrected, Contractor's obligation hereunder to correct defective Services shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected Services. Contractor shall perform such tests as City may require to verify that any corrective actions are adequate to remedy the defective condition. In the event that Contractor fails to perform its obligations under this Section to the reasonable satisfaction of City, then City shall have the right to correct and replace any defective, non-conforming, or damaged Services at Contractor's sole expense. Contractor shall be obligated to fully reimburse City for any expenses incurred hereunder upon demand.

1.11 Contractor’s Representative. Contractor hereby designates the representative named in Exhibit “D” [Representatives], or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. Contractor’s Representative shall supervise and direct the Services, using his or her best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

SECTION 2. COMPENSATION AND METHOD OF PAYMENT

2.1 Compensation. City shall pay to Contractor for non-disputed Services rendered, the compensation set forth in Exhibit “C” [Compensation] attached hereto and incorporated herein by reference. Total compensation to Contractor for the Services shall not exceed the total price or “not to exceed” amount set forth in Exhibit “C,” without the prior written approval of City in accordance with Section 9.10 [Amendments] and Section

9.19 [Administration and Implementation].

2.2 Payment of Compensation. Contractor shall submit monthly invoices together with an itemized statement of Services provided. The statement shall describe the Services provided, the percent of work completed by item, together with such other reasonable detail and supporting documentation as may be required by the City Manager, or his/her designee. City will review the statement and pay, with the exception of any PAGE 251 of 528
4 charges for work performed or expenses incurred by Contractor which are disputed by City, within 30 days of receiving such statement, all approved charges thereon. Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defect in work performed by Contractor.

SECTION 3. RESPONSIBILITIES OF CONTRACTOR

3.1 Control and Payment of Subordinates; Independent Contractor.

Contractor agrees that all Services shall be performed by Contractor or under its supervision. The personnel performing the Services under this Agreement on behalf of Contractor shall at all times be under the Contractor’s exclusive direction and control.

Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. Contractor is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Contractor shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Contractor is not entitled to any benefits that Owner provides to Owner employees, including, without limitation, worker’s compensation benefits or payments, pension benefits, health benefits or insurance benefits. Contractor expressly waives any claim Contractor may have to any such rights. Contractor shall pay all payroll taxes imposed by any governmental entity and shall pay all other required taxes.

3.2 Standard of Care and Licenses. Contractor agrees that all Services shall be performed in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and warrants that it, its employees and subcontractors shall have sufficient skill and experience to perform the Services and that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained in good standing throughout the term of this Agreement.

3.3 Required Corrections. Contractor shall perform, at its own expense and without reimbursement from the City, any work necessary to correct errors or omissions that are caused by the Contractor’s failure to comply with the standard of care provided for herein.

3.4 Law and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services.

3.5 Safety. Contractor shall perform the Services, and maintain its work area, so as to avoid injury or damage to any person or property and shall otherwise exercise PAGE 252 of 528
5 all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed.

3.6 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sexual orientation, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

3.7 Department of Industrial Relations Registration Contractor shall register with the California Department of Industrial Relations and shall comply with all specified requirements for janitorial employers:
https://www.dir.ca.gov/dlse/Janitorial_Providers_Contractor s.html
SECTION 4. INDEMNIFICATION

4.1 Indemnity. Except as to the sole negligence, active negligence, or willful misconduct of City, Contractor expressly agrees to, and shall, indemnify, defend, release, and hold City, and its respective officials, officers, employees, agents, and contractors harmless from and against any Action, liability, loss, damage, entry, judgment, order, lien, and Costs and Expenses which arises out of, or are in any way related to, any act or omission of Contractor, or its officers, directors, employees, agents, or contractors, connected with the performance or failure to perform under this Agreement, notwithstanding that City may have benefited therefrom, or any challenge to this Agreement. This Section shall apply to any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of Contractor’s officers, directors, employees, agents and contractors, including but not limited to acts or omissions in any way related to, the release, treatment, use, generation, transportation, storage, or disposal in, on, under, to, or from the location at which work under this Agreement is performed of any Hazardous Substances by Contractor or its officers, directors, employees, agents, and subcontractors. The Parties expressly agree that any payment, or Costs and Expenses City incurs or makes to, or on behalf of, an injured employee under City’s workers’ compensation or other insurance, is included as a loss or Costs and Expenses for the purpose of this Section. City shall not be responsible for any acts, errors or omissions of any person or entity except City and its officers, agents, servants, employees or contractors. The Parties expressly agree that the obligations of Contractor under this Section shall survive the expiration or early termination of the Agreement.

4.2 Action. For purposes of this Agreement, “Action” shall mean any suit (whether legal, equitable, or declaratory in nature), proceeding or hearing (whether PAGE 253 of 528
6 administrative or judicial), arbitration or mediation (whether voluntary, court-ordered, binding, or non-binding), or other alternative dispute resolution process, and the filing, recording, or service of any process, notice, claim, demand, lien, or other instrument which is a prerequisite or prelude to commencement of the Action.

4.3 Costs and Expenses. For purposes of this Agreement, “Costs and Expenses” shall mean all costs and expenses, to the extent reasonable in amount, actually and necessarily incurred by a Party in good faith in the investigation, prosecution or defense of an Action, including, but not limited to, court costs, filing, recording, and service fees, copying costs, exhibit production costs, special media rental costs, attorney’s fees, Contractor fees, fees for investigators, witness fees (both lay and expert), travel expenses, deposition and transcript costs, and any other costs or expenses, the award of which a court of competent jurisdiction may determine to be just and reasonable.

4.4 Hazardous Substances. For purposes of this Agreement, “Hazardous Substances” shall mean any and all of the following:
a. any substance, product, waste or other material of any nature whatsoever which is or becomes listed, regulated, or for which liability arises for misuse, pursuant to the Comprehensive Environmental Response Compensation and Liability Act (“CERCLA”), 42 U.S.C. §9601, et seq.; the Hazardous Materials Transportation Act, 49 U.S.C. §1801, et seq.; the Resource Conservation and Recovery Act (“RCRA”), 42 U.S.C. §6901, et seq.; the Toxic Substances Control Act, 15 U.S.C.S. §2601, et seq.; the Clean Water Act, 33 U.S.C. §1251, et seq.; the Insecticide, Fungicide, Rodenticide Act, 7 U.S.C. §136, et seq.; the Superfund Amendments and Reauthorization Act, 42 U.S.C. §6901, et seq.; the Clean Air Act, 42 U.S.C. §7401, et seq.; the Safe Drinking Water Act, 42 U.S.C. §300f, et seq.; the Solid Waste Disposal Act, 42 U.S.C. §6901, et seq.; the Surface Mining Control and Reclamation Act, 30 U.S.C. §1201, et seq.; the Emergency Planning and Community Right to Know Act, 42 U.S.C. §11001, et seq.; the Occupational Safety and Health Act, 29 U.S.C. §§655 and 657; the Hazardous Waste Control Act, California Health and Safety Code (“H.&S.C.”) §25100, et seq.; the Hazardous Substance Account Act, H.&S.C.§25330, et seq.; the California Safe Drinking Water and Toxic Enforcement Act, H.&S.C. §25249.5, et seq.; the Underground Storage of Hazardous Substances, H.&S.C. §25280, et seq.; the Carpenter-Presley-Tanner Hazardous Substance Account Act, H.&S.C. §25300, et seq.; the Hazardous Waste Management Act, H.&S.C. §25170.1, et seq.; the Hazardous Materials Response Plans and Inventory, H.&S.C. §25001, et seq.; the Porter-Cologne Water Quality Control Act, Water Code §13000, et seq., all as they may from time to time be amended; and
b. any substance, product, waste or other material of any nature whatsoever which is or becomes listed, regulated, or for which liability for misuse arises pursuant to any other federal, state or local statute, law, ordinance, resolution, code, rule, regulation, order or decree due to its hazardous, toxic or dangerous nature.

PAGE 254 of 528
7 SECTION 5. RECORDS AND AUDIT

5.1 Records and Audit. At Owner’s request, Contractor shall make available to Owner, its authorized agents, officers, or employees, for audit, photocopy or compilation, any and all ledgers, books of accounts, invoices, payrolls, vouchers, cancelled checks, correspondence, internal memoranda, calculations, drafts, and other records or documents evidencing or relating to the performance of the Services (hard copy or electronic), expenditures and disbursements charged to Owner in connection with the Services. Contractor shall maintain such documents for at least three (3) years following completion of the Services. Such rights shall be specifically enforceable.

SECTION 6. INSURANCE

6.1 Maintenance of Insurance. Prior to the beginning of and throughout the term of this Agreement, Contractor will maintain insurance in conformance with requirements established by City for the type of Services being performed. Contractor acknowledges that prior to the Effective Date of this Agreement, City provided to Contractor the applicable insurance requirements, a copy of which are attached hereto as Exhibit “F” [Insurance]. Contractor acknowledges that the insurance coverage and policy limits provided by City constitute the minimum amount of coverage required. Any insurance proceeds in excess of the limits and coverage required in this Agreement and which are applicable to a given loss, will be available to the City.

6.2 Subcontractors Insurance. Contractor agrees to ensure that subcontractors, and any other party involved in the performance of the Services by Contractor, provide the same minimum insurance coverage required of Contractor.

Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

6.3 Modification of Insurance Provisions. The City Manager may make reasonable amendments to the insurance requirements of this section, with the written concurrence of the Finance Director or Risk Manager, in accordance with Section 9.19 [Administration and Implementation] after considering the Scope of Services, potential liabilities, and the required level of insurance to adequately protect the City.

SECTION 7. BONDS

7.1 Performance and Payment Bonds. If required by law or specifically required by City as set forth in Exhibit “E” [Bonds Required], attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with Contractor’s execution of this Agreement, but in no event later than the Effective Date of this Agreement, a Performance Bond and/or a Payment Bond in the amount of the total, not-to-exceed compensation indicated in Exhibit C, and in a form provided or approved by the City.

PAGE 255 of 528
8 7.2 Bond Provisions. Should, in City's sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, without further notice from City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City.

To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety.

7.3 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California-admitted surety with a current A.M. Best’s rating no less than A:VIII and satisfactory to the City. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.

SECTION 8. TERMINATION

8.1 Termination and Suspension. City may, with or without cause, direct Contractor to suspend, delay or interrupt Services, in whole or in part, for such periods of time as City may determine in its sole discretion. City may terminate performance of the Services under this Agreement in whole, or from time to time in part, for default, should Contractor commit a material breach of this Agreement, or part thereof, and not cure such breach within ten (10) calendar days of the date of City’s written notice to Contractor demanding such cure, in which case Contractor shall be liable to City for all loss, cost, expense, damage and liability resulting from such breach and termination.

City may terminate performance of the Services under this Agreement in whole, or from time to time in part, for convenience, whenever City determines that such termination is in City’s best interests, in which case Contractor shall be entitled to recover its costs expended up to the termination date plus reasonable profit thereon to the termination date as this Agreement would otherwise provide, but may recover no other cost, damage or expense. Contractor shall continue its work throughout the course of any dispute, and Contractor’s failure to continue work during a dispute shall be a material breach of this Purchase Order.

PAGE 256 of 528
9 SECTION 9. GENERAL PROVISIONS

9.1 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

9.2 Loss and Damage. Contractor shall be responsible for all loss and damage which may arise out of the nature of the Services agreed to herein, or from the action of the elements, or from any unforeseen difficulties which may arise or be encountered in the prosecution of the Services until the same is fully completed and accepted by City.

9.3 Conflict of Interest. Contractor represents and warrants that it presently has no interest, and shall not have any interest, direct or indirect, which would conflict in any manner with the performance of work and services required under this Agreement.

Without limitation, Contractor represents to and agrees with City that Contractor has disclosed any potential conflict of interest, and will have no future conflict of interest, in providing City services hereunder, including but not limited to, any interest (financial, shared ownership, shared management, shared directors, or reporting responsibilities) Contractor may presently have, or will have in the future, with respect to any other person or entity (including but not limited to potential suppliers, vendors, Contractors, contractors, or regulatory agency) which may have an interest in the subject matter of the Services.

9.4 Confidentiality. Any information, whether proprietary or not, made known to or discovered by Contractor during the performance of or in connection with this Agreement for City, will be kept confidential and not be disclosed to any other person.

Contractor will immediately notify City in writing if it is requested to disclose any information made known to or discovered by Contractor during the performance of or in connection with this Agreement. These conflict of interest, confidentiality and future service provisions and limitations shall remain fully effective indefinitely after termination of services to City hereunder.

9.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of the Agreement.

9.6 Governing Law. This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Los Angeles.

9.7 Integration. This Agreement, including the attached Exhibits “A” through “F”, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other prior agreements or understandings, whether oral or written, or entered into between Contractor and City prior PAGE 257 of 528
10 to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding.

9.8 Severability. If a term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

9.9 Prohibited Interests. Contractor represents and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.

9.10 Amendments. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contractor and City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the San Marino Municipal Code. All other amendments shall be approved by the City Council. The Parties agree that the requirement for amendments or modifications to be in writing cannot be waived and that any attempted waiver shall be void.

9.11 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

9.12 Delivery of Notices. All notices required or permitted to be given under this Agreement shall be in writing and shall be given to the respective parties at the addresses listed in Exhibit “D”, or at such other address as the respective parties may provide in writing for this purpose. Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

9.13 Binding Effect. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

9.14 Waiver. Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party or any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or PAGE 258 of 528
11 violation of any provision of this Agreement. Acceptance by City of any Services by Contractor shall not constitute a waiver of any of the provisions of this Agreement.

9.15 Subcontracting. Contractor shall not subcontract any portion of the Services, except as expressly stated herein, without prior written approval of City.

Subcontracts, if any, shall contain a provision making them subject to all provisions of this Agreement.

9.16 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

9.17 Authority to Execute. The person or persons executing this Agreement on behalf of Contractor represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Contractor to the performance of its obligations hereunder.

9.18 Administration and Implementation. This Agreement shall be administered and executed by the City Manager or his or her designated representative.

The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 9.10 [Amendment] and the City Manager’s contracting authority under the City’s Municipal Code.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
“CITY”
CITY OF San Marino
Philippe Eskandar
City Manager
ATTEST:
_____________________________
Alison Walker, City Clerk
APPROVED AS TO FORM:
_____________________________
Joe Montes, City Attorney
PAGE 259 of 528
12 “CONTRACTOR”
Base Hill, Inc.

By:

Name:

Title:

By:

Name:

Title:

PAGE 260 of 528
EXHIBIT “A”

SCOPE OF SERVICES
PAGE 261 of 528
PROFESSIONAL JANITORIAL SERVICES SCOPE OF SERVICES 11

SCOPE OF SERVICES

03.01 GENERAL
A. Services are to be performed as follows:
• Three days per week for the Employee Gym, Thurnher House, Lacy Park Office, and the Stoneman Building (Monday, Wednesday, and Friday) • Five days per week at City Hall, Public Works Building and the San Marino Community Center (Monday-Friday)
• Six days per week for the Police Department (Monday-Saturday) • Seven days per week for the Crowell Public Library
• All buildings except for Police Department and Crowell Public Library are exempt from services on City holidays
The following are add-ins to the above services:
• Explorer Hut - as needed
• Boy Scout House - as needed
B. The Contractor shall be responsible for locking doors and windows and testing and securing alarm system after completing their duties and upon exiting.

C. The intent of the work specifications is to require the service provider to maintain clean and presentable offices and public areas at all times.

D. All staff assigned to the San Marino Police Department must be live scanned with successful proof of clearance and successfully complete a CJIS training course. All personnel/ custodians must also display a City of San Marino Contractor ID card. Live Scan services, and training can be arranged through the San Marino Police Department.

E. Work is to be done on a regular routine in accordance with the work schedule, except when more frequent cleaning of certain areas and facilities may be required because of heavy traffic, weather conditions or other situations where additional and/or deep cleans are required.

F. The Contractor shall provide the City free and easy access to inspect and measure the manner and progress of the Services at all times and to inspect the types and quantities of tools, equipment, chemicals, supplies and all other materials used in the performance of the Services.

It is agreed that such inspection and measurement is not for the purpose of controlling or directing the Services or employees of the Contractor, but to assure that all Services meet the requirements of the Contract.

G. The Contractor shall promptly notify the City of needed repairs and/or damage to fixtures and buildings observed during the performance of the Services. Any item of PAGE 262 of 528
12 critical, priority or emergency nature will be verbally reported immediately upon discovery.

H. Contractor shall provide materials and supplies as specified in Section 3.08.

03.02 CLEANING METHODS
A. All surfaces shall be cleaned in compliance with the specifications issued by the manufacturer of each item. Any and all damages that may occur to the surfaces of the interior walls, doors, windows and furnishings resulting from the use of unapproved cleaning supplies or practices shall be the responsibility of the Contractor.

B. All natural wood surfaces shall be maintained in a manner compatible with specifications of the manufacturer so that the surface is not marred. Any damages due to noncompliance shall be the responsibility of the Contractor.

03.03 DAILY SERVICES

PUBLIC AND STAFF AREAS
A. Empty all wastebaskets and other waste containers and carry trash to the designated area.

Replace plastic liners as required. Return waste containers to proper locations.

B. Dust furniture surfaces using dusting tools, treated dust cloths or vacuum cleaners with dusting attachments. Remove all dust, lint, litter, dry soil, etc. from desks, chairs, telephones, lamps, tables, filing cabinets and other office furniture including bookcases and small book rows stacked on desks. (Do not remove papers or other items from desks or tables.)
C. Dust building surfaces using dusting tools, treated dust cloths or vacuum cleaners with dusting attachments. Remove all dust, lint, litter, dry soil, etc. from ledges, windowsills, fire extinguishers, counter tops, walls, woodwork, chair rails, partitions, doors, door frames, handles and sills, ceiling mounted fans, fixtures, hand rails, base plates, wall switches and blinds up to a height of 10 feet from the floor surface.

D. Dust all office machines and machine tables, stands and accessories. This includes computers, computer keyboards, computer monitors and printers. (do not clean computers, keyboards, monitors and printers at the Library, only dust around computer equipment).

E. Clean and disinfect all drinking fountains, polish chrome and/or stainless tops and clean sides. Clean all splash marks from around drinking fountains.

F. Remove hand marks, shoe marks, and smudges from areas such as woodwork, doors, door handles, door frames, walls, around light switches, and any other location where marks may occur.

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13 G. Wipe down and clean the Public/ Permit Counter downstairs; clean/ wipe down the counters/ reception desk upstairs.

H. Spot clean any marks that may occur on the fabric furniture and drapes.

I. Spot clean any stains that may appear on carpet
J. Vacuum all common carpeted areas. This does not include areas specified under weekly cleaning.

K. Dust mop all hard surface flooring with an anti-dust treated mop. Prior to dust mopping, Contractor shall remove wet soil, litter, gum, tar and other sticky substances from floor.

L. Clean any and all spots that may occur on hard surface floor areas.

M. Clean all entryway doors both inside and outside assuring that dirt does not build up on the metal door frames, door hardware or door surfaces including wood, metal and glass.

N. Clean glass both inside and outside on the public entry doors of all buildings.

0. Sweep and clean all entrance ways as necessary, but at least once weekly. Sweep all staircases twice weekly.

P. Clean erasers, chalk trays and writing boards to remove dust and marks. In private areas, such as offices, do not erase or remove marks unless "Please erase" is written on the writing board.

Q. Remove all graffiti from walls, partitions, doors and furniture. Notify City Representative of any graffiti that can not be removed with normal graffiti removal cleaning solutions.

R. Keep janitor closets clean and orderly.

S. At Stoneman School, clear and clean exterior park benches and exterior sitting areas twice per week.

RESTROOM AREAS
A. Clean and sanitize each urinal and toilet using a disinfecting cleansing agent, making surethat both inside and outside of said items are so cleansed.

B. Clean and sanitize underside and tops of each toilet seat.

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14 C. Clean and disinfect all wash basins, soap, towel and any other dispensers that may be present.

D. Clean and disinfect counter tops and wipe dry.

E. Clean and disinfect chrome plumbing fittings on toilets, urinals, wash basins, and dispensers, and exposed chrome piping under wash basins.

F. Clean all glass and mirrors and shelving.

G. Wipe down with a disinfecting solution all consumable product dispensers, including toilet tissue, hand soap, paper towel, toilet seat cover, deodorizer, trash and sanitary napkin containers.

H. Clean all splash marks from around toilets and sinks.

I. Empty all waste containers and replace liners as necessary. Clean top of containers as needed.

J. Refill soap, towel, sanitary napkin, toilet tissue and seat cover dispensers - these are not to be empty at the start of business day. Maintain a backup of supplies in all restrooms.

K. Wet mop and disinfect floors with a germicidal cleaner/ disinfectant.

L. Clean and sanitize all showers and locker room facilities.

M. Clean and sanitize all hardware found on restroom doors.

EMPLOYEES' LOUNGES/BREAK ROOM
In addition to performing all tasks specified under "Daily Services for Public and Staff Areas," Contractor shall complete the following:

A. Thoroughly wash refrigerators and microwave ovens.

B. Spot clean any spills that may occur on flooring.

C. Vacuum the Police Building lounge floor daily removing all dirt from under the table, chairs and any other furniture or plants that may be present.

D. Sweep Library Staff lounge floor and Recreation stock room/lounge area at least threetimes a week.

PAGE 265 of 528
15 E. Clean and disinfect all counter tops, tables, sinks and fixtures.

F. Clean all chairs as needed to prevent staining.

03.04 WEEKLY SERVICES
COUNCIL CHAMBER (This is to be done every Thursday.)
A. Vacuum the floor area including areas under seats, on steps, behind Council dais and incorners of the Council Chamber.

B. Spot clean any stains or spillage found on the carpeted floor area.

C. Remove all refuse and debris left by users of the room.

D. Spot clean any spillage on seating area, paying special attention to the seating area of the City Council.

E. Dust ledges, picture frames, clocks, above doors and any other areas that may accumulatedirt.

ALL OTHER LOCATIONS
A. Dust above door frames to prevent buildup of dirt deposits.

B. Vacuum upholstered furniture and spot clean as necessary.

C. Inspect for and remove all cobwebs
D. Dust all picture frames and enclosures and other objects on walls.

E. Clean window coverings.

F. Sweep out corners of carpet and hard floors to prevent buildup of dust deposits.

G. Spot clean all office furniture as required when dirty.

H. Detail vacuum all carpeted areas including areas under desks, machines, chairs, plants and other office furniture. Contractor shall use a hose and brush or crevice attachment to vacuum areas inaccessible to the carpet vacuum.

I. Clean front and sides of desks, office furniture, counters, file cabinets, chairs, business machines and other items as necessary.

PAGE 266 of 528
16 J. Clean and polish wood counters and Formica type countertops located in the building lobbies and at the entrance to the various departments at City Hall.

K. Dust all ventilation vents, washing off buildup of dirt that remains.

L. Dust and clean all signs as necessary.

M. Wet mop all non-carpeted floors with neutral cleaner.

N. Vacuum/Wand clean in between desk furniture and walls. Ensure that small gaps in between furniture and walls are free of cobwebs.

03.05 MONTHLY SERVICES FOR ALL LOCATIONS
A. Dust all surfaces above normal reach, including sills, ledges, moldings, shelves, door frames, pictures and frames, light fixtures and air vent registers. Remove cobwebs at ceilings.

B. Wet mop all non-carpeted floors with neutral cleaner, apply a coat of an approved nonslip wax, and buff with floor machine and buffing pad.:

C. Polish all chrome, stainless steel and other metal hardware, such as door push and kick plates, door handles, door pulls and panic bars, handrails, thresholds and door closures.

D. Wash trash receptacles as needed to maintain a clean and sanitary condition both inside and out.

03.06 SEMI-ANNUAL SERVICES FOR ALL LOCATIONS
A. Wash exterior windows both inside and outside in all buildings. For Library, only wash exterior windows on the first floor.

B. Shampoo carpets in all buildings. Contractor shall remove carpet stains, detail vacuum, shampoo carpet and completely re-vacuum all carpet. Provide Departments with advance notification of shampoo schedule. NOTE: Recreation department requires Quarterly Service, employ 'Host Method' carpet cleaning for Stoneman and Thurner House.

C. Strip and wax hard surface floors in City Hall building.

D. Strip and wax floor in San Marino Center.

E. Wipe down with a disinfecting solution all walls and partitions.

PAGE 267 of 528
18 03.07 ANNUAL SERVICES
A. Strip and wax all hard surface floors in all buildings, except City Hall and San Marino Center,which shall be stripped and waxed once every six months.

03.08 SUPPLIES
Contractor shall provide materials and supplies including, but not limited to; rolling carts, vacuum, sweepers, mops, buckets, dusting devices, scrubbing aids, liquid cleaning agents conforming to manufacturer guidelines, floor and other wax products, and all necessary items to perform the scope of work other than City-provided products. The City will provide liners and soap for restrooms and kitchen/kitchenettes, paper towel rolls, toilet paper rolls, toilet seat covers, trash receptacle liners, and soaps for facility dispensers.

The Contractor shall ensure that all tools, equipment and supplies used by its employees be used in accordance with the manufacturer’s instructions and good safety practices, and shall meet all applicable safety requirements. All electrical equipment must operate at full rated performance levels using existing building electrical circuits. It shall be the responsibility of the Contractor to prevent the operation of electrical equipment, or combinations of equipment which require power exceeding the capacity of existing electrical circuits.

03.08 SECURITY
The Contractor shall take every precaution to protect all public and private property duringthe performance of this contract. Any damages caused by Contractor's personnel orequipment will promptly be repaired by Contractor to the condition existing before the damage or be replaced, as determined by the City. All costs for such repairs or replacementsshall be the sole responsibility of Contractor. The City reserves the right to select orapprove the person/company doing the repair and the materials used. The Contractor shallbe responsible for securing areas where services are performed by closing and locking all windows, doors, gates, and turning off all lights, except those lights designated to be left on. The Contractor shall establish and implement methods of ensuring that all keys and security codes issued to the Contractor are not lost or misplaced and are not used by unauthorizedpersons. No keys issued to the Contractor shall be duplicated.

The Contractor shall promptly report lost keys(s) to the Public Works Manager or his/her designated representative. The City may require the Contractor to replace, re-key, or reimburse the City for replacement of locks or re-keying as a result of the Contractor losing keys.

03.09 CHANGES IN WORK
The City reserves the right to request changes in the scope of services. The City and Contractor shall negotiate a price for any additions, deletions, or modifications.

PAGE 268 of 528
Any modification shall be contained in a written amendment to the agreement. The City's execution of the amendment shall constitute authorization to proceed with the changed work.

03.10 QUALITY CONTROL/INSPECTIONS
The City will evaluate the Contractor's performance under the scope of services, and meet with the Contractor to review the quality of the work and resolve matters of concern. The City shall require the Contractor to repeat unsatisfactory work at no additional fee until the work is determined by the City to be satisfactory.

03.10 PENALTY SCHEDULE
Penalties will be assessed on the invoice immediately following the infraction, or as agreed to by contractor and the City. Daily inspections will be conducted and the contractor shall be immediatelynotified of any problems or violations. No penalties shall be assessed without the notification of the contractor.

Disposal of waste or other debris at
unauthorized sites (i.e. residential trash
receptacles, commercial trash dumpsters,
park site waste containers)
$250.00 per occurrence, plus the cost of
abatement
Failure to correct general contract specification
deficiency within 48 hours of Citynotification
Failure to correct deficiencies in work within48
hours of notification is subject to a $100 penalty
on the associated invoice for such work. This
$100 penalty shall accumulate daily ($100 per
day, starting day after work began) until either
all deficiencies are corrected or the total of
(1) the accumulated penalties reaches the cost
of services provided by Contractor.

Security/Safety/Regulatory Breaches $1,000.00 per occurrence Use of Improper Procedure, GeneralFailure
$100.00 per occurrence, plus the cost of
abatement, restoration or specialized cleaning
to return area/fixture to originalstatus
Damaging furniture (such as scratches, dents)with
equipment (such as, but not
limited to vacuum cleaners)
$100.00 per occurrence, plus the cost of
repair/replacement
Failure to adhere to Quality Controlstandards
(gross negligence) $100.00 per occurrence
PAGE 269 of 528

EXHIBIT “B”

SCHEDULE OF PERFORMANCE
PAGE 270 of 528
EXHIBIT B Facilities Table

02.01 CITY OF SAN MARINO
San Marino is located in the western San Gabriel Valley, south of the City of Pasadena.

The City is a residential community with a population of approximately 13,000. San Marino was incorporated in 1913 as a General Law City and operates under a Council/Manager form of government.

02.02 RELEVANT BUILDINGS AND LOCATIONS

BUILDING NAME ADDRESS

ESTIMATED

CLEANING
SQUARE

FOOTAGE
CITY HALL (5 times a week) - 2200 HUNTINGTON DRIVE 3,773 including eight (8) offices; one (1)
conference room; council chambers;
lobby; stairway; three (3) restrooms;
various common areas.

POLICE DEPARTMENT (6 times a BEHIND CITY HALL 4,600
week) - including nine (9) offices; one
(1) office cubicle; lobby; stairway; two
and a half (2 ½) restrooms/locker
rooms; report room; dispatch; break
room/kitchen; EOC, Detectives
Office(once a week)
EMPLOYEE GYM (3 times week) BEHIND POLICE DEPT. 630
PUBLIC WORKS BUILDING (five BEHIND POLICE DEPT. 900
times a week) - including three (3)
offices; one (1) break room; two (2)
restrooms.

LIBRARY (7 times a week and occasional 1890 HUNTINGTON DRIVE 29,000 emergency on-call as needed) - including:

PROFESSIONAL JANITORIAL SERVICES FOR VARIOUS CITY BUILDINGS PAGE 271 of 528
Upstairs
• Office spaces - Administration;
seven (7) cubicles; one (1) office
• Technical Services - five (5)
cubicles; two (2) work spaces; and
one (1) sink
• Staff lounge - full kitchen
(stove/microwave/refrigerator,
sink)
• Thornton Conference Room
• Men's Restroom (1 toilet/sink)
• Women's Restroom (2 stalls/1 sink)
• Elevator
• Carpeted Public Staircase
• Staff stairwells (east end of building)
• Upstairs hallway, including the
drinking fountain
Downstairs
• Circulation - five (5) cubicles, six
(6) work stations
• Reference Desk - two (2) work
stations
• Computer Lab - thirteen (13)
computer stations
• Thirty six (36) public computers/work stations
• Women’s' Restroom - 6 stalls/3
sinks
• Two (2) Family Restrooms - 1
toilet/sink each
• Men’s restrooms (2)
• Children's Department - one (1)
desk/workstation
• Copy Room
• Barth Conference Room (38' X 35')
- one (1) kitchenette
• Foundation Office - two (2)
cubicles
• Schow Patio
• Library entry courtyard
• Friends' Book Shoppe
• Lifelong Learning
• Basement stairwell (sweep)
• Basement (empty trash/sweep floors) PAGE 272 of 528
SAN MARINO CENTER (5 times per
week, ) - including two (2) offices; six (6)
office cubicles/work stations; two (2)
restrooms; three (3) multi-purposes
rooms; lobby; kitchen; stage; various
common areas
1800 HUNTINGTON DRIVE 10,552

PROFE SIONAL JANITORIAL SERVICES FOR VARIOUS CITY BUILDINGS PAGE 273 of 528
RECREATION OFFICES at 1560 PASQUALITO DRIVE 10,000
1485 VIRGINIA ROAD/
LACY PARK_/ VIRGINIA
ENTRANCE 1,650
1485 VIRGINIA ROAD 720
Stoneman School (3 times per week) -
including fifteen (15) classrooms; five
(5) offices [Main office = 3 spaces; 3
offices (A,B,C); Room 4 = 4 spaces];
nine (9) restrooms with sixteen (16)
stalls. Frequency may change after
completion of San Marino Center
Renovation.

THURNHER HOUSE (3 times a week,)
- including kitchen; one (1) restroom.

LACY PARK OFFICE (3 times a week)
- including one (1) office; two (2) work
stations; one (1) break
room.

PROFESSIONAL JANITORIAL SERVICES FOR VARIOUS CITY BUILDINGS PAGE 274 of 528
EXHIBIT “C”

COMPENSATION
PAGE 275 of 528
8 Quote/Bid Sheet
PAGE 276 of 528

EXHIBIT “D”

REPRESENTATIVES
CITY’S REPRESENTATIVE
City of San Marino
Parks and Public Works Department
Attn: Public Works Director
2200 Huntington Drive
San Marino, CA 91108
CONTRACTOR’S REPRESENTATIVE
Sunny Kim, President
11823 E. Slauson Ave, Suite 3
Santa Fe Springs, CA 90670
PAGE 277 of 528

EXHIBIT “E”

BONDS REQUIRED
No Bonds Required
PAGE 278 of 528

EXHIBIT “F”

INSURANCE REQUIREMENTS FOR CITY OF SAN MARINO
Contractor’s Duty to Show Proof of Insurance. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees.

Coverage shall be at least as broad as:

Commercial General Liability (CGL)
Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project / location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

Automobile Liability
If the Contractor or the Contractor’s officers, employees, agents, representatives or subcontractors utilize a motor vehicle in performing any of the work or services under the Agreement Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage.

Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(Not required if Contractor provides written verification it has no employees) Professional Liability (Errors and Omissions)
Insurance appropriates to the Contractor’s profession, with limits not less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.

If the Contractor maintains broader coverage and / or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and / or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Application of Excess Liability Coverage
Contractor may use a combination of primary, and excess insurance policies which provide coverage as broad as (“follow form” over) the underlying primary policies, to satisfy the Required Insurance Provisions.

PAGE 279 of 528

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured / Waiver of Subrogation
The City, its officers, officials, employees, agents and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

Primary Coverage
For any claims related to this contract, the Contractor’s insurance shall be primary for insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, agents and volunteers. Any insurance or selfinsurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

Waiver of Subrogation
Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Reporting: Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City or its officers, officials employees, agents or volunteers.

Notice of Cancellation
Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

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Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work.

Verification of Coverage
Contractor shall furnish the City with a copy of the policy declaration and endorsement page(s), original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors.

Insurance Limits
The limits of insurance described herein shall not limit the liability of the Contractor and Contractor’s officers, employees, agents, representatives or subcontractors. Contractor’s obligation to defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless under the provisions of this paragraph is not limited to or restricted by any requirement in the PO for Contractor to procure and maintain a policy of insurance.

PAGE 281 of 528

REQUEST FOR QUOTE
FOR

JANITORIAL/CUSTODIAL SERVICES FOR CITY FACILITIES
FOR
Issue Date: January 30, 2024
Proposal Due Date: February 28, 2024
No Later Than: 3:00 pm
_________________________
Amber Shah, PE
Director of Parks and Public Works/City Engineer
2200 Huntington Drive
San Marino, CA 91108
626 300-0765
[email protected]
PAGE 282 of 528

TABLE OF CONTENTS
Page
-iRFQ/RFP Inspection Services Prj. No. 21-8022
SECTION 1. INTRODUCTION.............................................................................................................................1

1.1 Background.............................................................................................................................................

1.2 Brief Description of Services.............................................................................................................

1.3 Inquiries and Request for Additional Information ........................................................................

1.4 Definitions of Terms............................................................................................................................

1.5 Schedule..................................................................................................................................................

1.6 Mandatory Pre-Bid Meeting ...............................................................................................................

SECTION 2. PROJECT AND SCOPE OF SERVICES.........................................................................................3 SECTION 3. PROFESSIONAL SERVICES AGREEMENT AND RELATED MATTERS..............................4

3.1 Professional Services Agreement......................................................................................................

3.2 City’s Right to Amend.........................................................................................................................

3.3 Selected Respondent’s Refusal to Execute.....................................................................................

SECTION 4. PROPOSAL PRE-SUBMITTAL INSTRUCTIONS.......................................................................4

4.1 Distribution List....................................................................................................................................

4.2 Deadline for Submittal of Written Questions...............................................................................

4.3 Addendum/Addenda to this RFQ.....................................................................................................

4.4 Acknowledgment of Receipt of Addendum...................................................................................

SECTION 5. PROPOSAL PREPARATION AND SUBMITTAL INSTRUCTIONS .....................................5

5.1 Vendor Application Form…………………………………………………………

5.2 References..............................................................................................................................................

5.3 Quote/Bid Sheet ...................................................................................................................................

5.4 Process for Submitting Quotes.........................................................................................................

5.5 City’s Right To Reject or Terminate RFQ .....................................................................................

PAGE 283 of 528

TABLE OF CONTENTS
(continued)
Page
-iiRFQ/RFP Inspection Services Prj. No. 21-8022
SECTION 6. PROPOSAL EVALUATION AND SELECTION PROCESS.................................................. 11

6.1 Selection Committee...........................................................................................................................

6.2 Evaluation Process................................................................................................................................

6.3 Selection Process..................................................................................................................................

6.4 Right to Protest.....................................................................................................................................

6.5 Post Approval Procedures..................................................................................................................

SECTION 7. CONDITIONS GOVERNING THIS RFQ ................................................................................ 14

7.1 Confidentiality .......................................................................................................................................

7.2 Insurance for Project ...........................................................................................................................

7.3 Applicable Laws/Miscellaneous..........................................................................................................

Attachments
Exhibit A Project Description
Exhibit B Draft Budget
Exhibit C Draft Project Schedule
Exhibit D Form of Professional Services Agreement
Exhibit E Acceptance of Form of Professional Services Agreement Exhibit F Acknowledgement of Receipt of RFQ Form
Exhibit G Proposal Organization Checklist
Exhibit H Proposal Authorization
Exhibit I Acknowledgement of Addendum
PAGE 284 of 528
RFQ/RFP Inspection Services Prj. No. 21-8022 1

REQUEST FOR QUOTE
SECTION 1. INTRODUCTION

1.1 Background
The City of San Marino Parks and Public Works Department is soliciting Requests for Quotes (RFQ) from qualified firms/contractors/vendors to provide labor and materials for janitorial/custodial services at various City facilities.

1.2 Brief Description of Services
The services will include general custodial services (trash removal, cleaning, dusting, mopping/vacuuming, etc.) of the following City facilities:
• City Hall (2200 Huntington Drive)
• Police Department (behind City Hall)
• Public Works Building (behind Police Department)
• Employee Gym (behind Police Department)
• Crowell Public Library (1890 Huntington Drive)
• San Marino Community Center (1800 Huntington Drive)
• Recreation Department (1560 Pasqualito Drive)
• Lacy Park Office (1485 Virginia Road)
• Thurnher House (1485 Virginia Road)
The scope of services and frequency of cleanings for each facility differ, and are detailed in Exhibit A and Exhibit B.

1.3 Inquiries and Request for Additional Information
All written inquiries and requests for additional information pertaining to this RFQ, any Addendum, or any matter relating to the selection process, must, unless otherwise identified in an Addendum, be directed to the Project Manager:

Amber Shah, PE
Director of Parks and Public Works/City Engineer
2200 Huntington Drive
San Marino, California 91108
[email protected]
A complete RFQ package may be obtained from www.PlanetBids.com.

PAGE 285 of 528
RFQ Janitorial/Custodial Services 2

1.4 Definitions of Terms
This section contains definitions that are used throughout this RFQ, including appropriate abbreviations as indicated.
“Addendum/Addenda” is any and all amendments to this RFQ and any and all responses to written questions regarding this RFQ issued by the City in a written format and incorporated by reference into this RFQ.
“Distribution List” is the list of interested parties to be used for the distribution of any and all Addenda prepared by City.
“City” or “Owner” is the City of San Marino.
“Professional Services Agreement” or “PSA” is the Professional Services Agreement, including Appendices, initially in form attached hereto as Exhibit D, to be executed by City and the Selected Project Manager.
“Project Manager” is any person authorized by City to manage or administer the RFQ process and to whom all communications, both written and oral, shall be directed during the RFQ issuance, evaluation and selection process.
“Qualification” is a written response to this RFQ, including all exhibits, supplementary materials, and attachments thereto, pursuant to the requirements set forth in this RFQ. “Request for Quote” or “RFQ” is any and all documents comprising this RFQ package, including those documents and attachments hereto and any and all Addendum/Addenda which City may issue. “Respondent” is an individual, firm, partnership, corporation, consortium, joint venture, or other entity that chooses to submit a Proposal in response to this RFQ. “Selected Vendor” is a Respondent selected and approved by the City Manager to execute the Professional Services Agreement.
“Services” are the work, services, equipment and materials to be furnished by contractor under the Professional Services Agreement.

1.5 Schedule
City anticipates following the following schedule for certain activities in relation to this RFQ.

Action Responsibility Date
Issuance of RFQ City January 30, 2024
Mandatory Pre-Bid Meeting and Site
Visits (start at 2200 Huntington
Drive)
Potential Respondents February 15, 2024
9 AM
Deadline for written questions Potential Respondents February 20, 2024 PAGE 286 of 528
RFQ Janitorial/Custodial Services 3
Responses to questions posted on
Web
City February 23, 2024
Proposals Due Potential Respondents 3 PM February 28,
2024
Selected Respondent approval City Council March 13, 2024 Commencement of Services
Under PSA
City/Selected Project Manager April 30, 2024
City reserves the right to modify this schedule at any time at its sole discretion.

1.6 Mandatory Pre-Bid Meeting
Interested firms must participate in a mandatory facilities walk-through tour with City staff to examine the locations of the facilities. Public Works will provided a guided job walk of all facilities beginning at City Hall (2200 Huntington Drive) at 9 AM on February 15, 2024. Attendance is mandatory for interested vendors.

SECTION 2. PROJECT AND SCOPE OF SERVICES
Custodial/janitorial services are requested at various City facilities, described below and in Exhibits A and B.

2.1 The Scope of Services is contained in Exhibit A. A detailed Facilities Table is contained in Exhibit B. The Draft Project Professional Services Agreement is contained in Exhibit C. The vendor application form, reference form, and bid/quote sheets are included in Appendix A.

2.2 If the City exercises its option to enter into a contract agreement with the contractor for Custodial/Janitorial services, the successful contractor will be expected to perform functions and activities including, but not limited to:

2.2.1 PROVISION OF MATERIALS AND SUPPLIES: Vendor shall provide materials and supplies including, but not limited to; rolling carts, vacuum, sweepers, mops, buckets, dusting devices, scrubbing aids. Liquid cleaning agents diluted to manufacturer guidelines, floor and other wax products, and all necessary items to perform the scope of work other than paper products needed for restroom and kitchen/kitchenette use.

The CITY will provide liners and soap for restrooms and kitchen/kitchenettes, paper towel rolls, toilet paper rolls, toilet seat covers, trash receptacle liners, and soaps for facility dispensers.

2.2.2 GENERAL SERVICES.
• Vendor shall maintain consistent and appropriate staff levels necessary to complete the prescribed scope of services for daily, weekly, monthly, quarterly, and semi-annual services.
• Vendor must provide an after-hours phone number for emergency/unforeseen needed services.

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RFQ Janitorial/Custodial Services 4
• Vendor is responsible for removing all trash related to their activities at the end of every work shift/period.
• Staff/employees shall wear a uniform furnished by vendor and bearing company name at all times while working at City facilities
• Vendor is to maintain a safe work environment at all times. If an unsafe condition arises during the course of work, City shall immediately be notified. • Vendor shall use due care to protect all furnishings, fixtures, landscape, and improvements from damage. Vendor shall immediately notify City if damage occurs. All damage shall be repaired or replaced within a reasonable time.

2.2.3 EQUIPMENT REQUIRED:
• Safety Equipment – Vendor will provide all equipment and tools in good working order.

Vendor will provide all necessary Personal Protective Equipment (PPE) to maintain a safe working environment.
• All equipment shall be in good working order with all manufacturer safety guards and devices in place.
• Chemicals must be appropriate for floor/surface type. All cleaning solutions are to be per manufacturer guidelines.

2.2.4 ADDITIONAL SERVICES. Vendor may be requested to perform additional services on an as-needed basis, and will be compensated for the additional time/material.

SECTION 3. PROFESSIONAL SERVICES AGREEMENT AND RELATED MATTERS This RFQ and attached form of Professional Services Agreement define the City’s basic requirements and serve as the basis for submittal of all proposals in response to this RFQ.

3.1 Professional Services Agreement
The City will expect the Selected Respondent to execute the attached form of Professional Services Agreement with only such changes as City may approve in its sole discretion. Respondents are expected to indicate any objections or requested changes to the form in their proposals.

Each Respondent shall sign the Acceptance of Form of Professional Services Agreement (“Acceptance”) in the form attached hereto as Exhibit D, with the fixed price otherwise indicated in the Respondent’s Proposal. Any requested modifications to the form of Professional Services Agreement must be indicated by checking the appropriate box in Exhibit D and attaching the addendum referenced therein clearly identifying Respondent’s proposed modifications. Respondents’ proposed modifications to the form of Professional Services Agreement must be made in a “Strikeout”/“Underline” format.

3.2 City’s Right to Amend
City reserves the right to make such modifications or additions to the form of Professional Services Agreement attached as Exhibit E to this RFQ, as City may elect in its sole discretion prior to February 21, PAGE 288 of 528
RFQ Janitorial/Custodial Services 5
2024 and thereafter as otherwise permitted by the Professional Services Agreement. Otherwise, City reserves the right to make modifications or additions with the mutual consent of the Selected Respondent.

3.3 Selected Respondent’s Refusal to Execute
If the Selected Respondent refuses to execute the form of Professional Services Agreement in substantially the form attached as Exhibit C to this RFQ, as modified by its Proposal, City may begin negotiations with the Respondent whose Proposal is determined to be the best alternative Proposal, determine that no such alternative exists, or exercise any other available right.

SECTION 4. PROPOSAL PRE-SUBMITTAL INSTRUCTIONS
To submit questions and receive answers to questions in a timely manner and to be placed on the Distribution List for any and all Addendum/Addenda issued by City, potential Respondents must follow guidelines specified in this section. Only information supplied by City in writing through this RFQ and Addendum/Addenda, if any, may be used as the basis for preparation of Respondents’ Proposals. The standard format for submission of Proposals to be used by Respondents is described in Section 5.

4.1 Distribution List
Potential respondents should register on the PlanetBid website (www.PlanetBid.com) to be on the Distribution List and receive important notices and Addendum/Addenda related to this RFQ.

4.2 Deadline for Submittal of Written Questions
Potential Respondents may submit only written inquiries or requests regarding the intent and clarity of this RFQ. Questions to be considered at the pre-submittal meeting must be directed to the Project Manager at least three days prior to that meeting. All written questions received by the above date will be addressed at the meeting. Written questions should be submitted by email at [email protected]. The identity of the person/organization submitting the questions will not be revealed by City at the meeting. Additional inquiries may be addressed at the meeting at City’s sole discretion.

4.3 Addendum/Addenda to this RFQ
City reserves the right to interpret or change any provisions of this RFQ at any time prior to February 21, 2024. Such amendments, if any, shall be issued as written Addendum/Addenda to this RFQ.

Additionally, City may prepare answers, in the form of an Addendum to this RFQ, to questions addressed by City and as City otherwise deems appropriate. Written responses, in the form of an Addendum and amendments, if any, to this RFQ will be noticed on www.PlanetBid.com no later than February 21, 2024 to all parties who register at this meeting and whose names are on the PlanetBid Distribution List. Any Addendum issued by City may also be obtained in person from the office of the Project Manager.

4.4 Acknowledgment of Receipt of Addendum
Each Respondent is responsible to inquire as to the Addendum/Addenda issued by City. All Addenda shall become part of this RFQ, and all Respondents shall be bound by such Addenda, whether or not received by Respondent. Each Respondent must sign any Acknowledgment of Addendum Form (“Acknowledgment”) included as an attachment to any Addendum, and return the Acknowledgment PAGE 289 of 528
RFQ Janitorial/Custodial Services 6
with their Proposal Form. Failure to return the Acknowledgment shall constitute a presumption of withdrawal from the qualification process.

SECTION 5. INSTRUCTIONS TO BIDDERS/QUOTE FORMAT GUIDELINES Interested firms are to provide the City of San Marino with a thorough quote submittal ensuring they can provide all the required janitorial-related services described in this RFQ. Please prepare your firms Quote using the following guidelines.

5.1 Vendor Application Form
Complete form in Appendix A “Request for Quote – Vendor Application Form” and attach this form to the cover letter. A cover letter, not to exceed one page in length, should summarize key elements of the quote.

5.2 References
Provide at least three (3) references that received similar services from your firm (see form in Appendix A). At least two of the reference should be similar types of agency (municipality, county, water district, etc.). The City of San Marino reserves the right to contact any of the organizations or individuals listed. Information provided shall include

1. Client name

2. Service description

3. Start and end dates

4. Client contact name, telephone number, and email address

5.3 Quote/Bid Sheets
Firms must complete the bid sheets in Appendix A and must include cost of all labor, materials, equipment, etc. necessary to provide services described in this RFQ and detailed in the Scope of Services and all exhibits.

5.4 Process for Submitting Quotes
All quotes shall be submitted electronically in PDF form. Complete quotes shall be submitted to [email protected] no later than 3 PM on DATE. Quotes will NOT be accepted after this deadline.

5.5 City’s Right to Reject or Terminate RFQ
City expressly reserves the right to further consider, accept or reject any or all Proposals submitted in response to this RFQ; to request additional information or clarification of information submitted; to cancel or modify, in part or in its entirety, this RFQ, or to request new Proposals or pursue any other means for obtaining the services contemplated by this RFQ and/or the Professional Services Agreement.

SECTION 6. PROPOSAL EVALUATION AND SELECTION PROCESS
PAGE 290 of 528
RFQ Janitorial/Custodial Services 7

6.1 Selection Committee
City will appoint a Selection Committee to review and evaluate all Proposals; contact Respondents as required; request a Respondent to modify its proposed modifications to the Professional Services Agreement; and make recommendations regarding the selection of a Selected Respondent. The Selection Committee may consist of City staff and others designated by City.

City reserves the right, in its sole discretion, to waive minor irregularities, and to waive mandatory requirements provided that all of the otherwise responsive Proposals fail to meet the same mandatory requirements and the failure to do so does not otherwise materially affect this RFQ and selection process.

City reserves the right to modify or suspend any and all aspects of the selection process indicated in this RFQ, to waive any defects as to form or content of this RFQ, or to reject any or all Proposals.

6.2 Evaluation Process
Proposals will be evaluated on a comparative, competitive, qualification basis, based upon the RFQ’s submittal requirements, including the experience, organization and qualifications of the firm and individuals proposed, and the offered price. Specific evaluation criteria will include, but are not necessarily limited to:
• Compliance with the RFQ’s requirements
• The ability, capacity, and skill of the Respondent to perform the contract and effectuate the work;
• Recent experience in conducting work of similar scope, complexity, and magnitude for other public agencies
• References
• Fee/Price
• Whether the Respondent has satisfactorily performed similar work on similar projects; • Any other factor deemed to be relevant, in City’s sole discretion.

During the evaluation process the Selection Committee may conduct independent research, request additional relevant information specific to the evaluation process, and seek assistance from reliable sources to clarify, explain, or otherwise participate in the evaluation process without issuing an Addendum.

Proposals will NOT be ranked based solely on cost. The Selection Committee shall make its decision based on committee members’ analysis and assessment of each Proposal’s positive, neutral, and negative attributes.

City reserves the right to conduct its own due diligence of the Respondents prior to selection of a Selected Respondent.

6.3 Selection Process
Based on the results of the evaluation process, City staff will recommend a Respondent to the City Council. The City Council, in its sole discretion, may either approve, reject, or approve or reject with PAGE 291 of 528
RFQ Janitorial/Custodial Services 8
conditions, the Selection Committee’s recommendations. City reserves the right to modify the Proposal criteria outlined in this RFQ.

Respondents to this RFQ are instructed not to contact elected officials, City staff or members of the Selection Committee regarding the selection process. Efforts to lobby or influence individuals involved in this selection process may, at City’s sole discretion, result in dismissal from further consideration.

6.4 Right to Protest
Respondents that City otherwise determines are responsive and responsible have the right to protest a Proposal; protests from any other Respondent will not be considered. Any protest to this RFQ process or selection of the Selected Respondent must be delivered to the City Clerk’s office by 4:00 pm of the 7th calendar day following City staff’s identification of the Selected Respondent to be recommended to the City Council, and satisfy the following requirements:
a. The initial protest must contain a complete statement of the basis for the protest. b. The protest must refer to the specific portion of the document that forms the basis for the protest.
c. The protest must include the name, address, and telephone number of the person representing the protesting party.
d. The party filing the protest must concurrently transmit a copy of the initial protest document and any attached documentation to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other Respondents who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.
e. The procedure and time limits set forth in this paragraph are mandatory and are a Respondent’s sole and exclusive remedy in the event of a Proposal protest. Respondent’s failure to comply with these procedures shall constitute a waiver of any right to further purse the Proposal protest, including filing a Government Code Claim or legal proceedings. A Respondent may not rely on a protest submitted by another Respondent, but must timely pursue its own protest.

6.5 Post Approval Procedures
The Professional Services Agreement will be finalized promptly following City approval of a final Selected Project Manager. In the event that the approved Selected Project Manager fails or refuses to sign a Professional Services Agreement acceptable to City, City reserves the right to finalize a Professional Services Agreement with another qualified Respondent without undertaking a new RFQ process, or exercise any other available right. The time for awarding the contract may be extended by City.

SECTION 7. CONDITIONS GOVERNING THIS RFQ

7.1 Confidentiality
City has made a determination in accordance with Government Code Section 6255 that all Proposals submitted in response to this RFQ shall not be made public by City until after City has executed and adopted by resolution a Professional Services Agreement with the Selected Project Manager. In the event PAGE 292 of 528
RFQ Janitorial/Custodial Services 9
a Respondent wishes to claim portions of its Proposal exempt from disclosure under the Public Records Act, it is incumbent upon Respondent to clearly identify those portions with the word “confidential” printed on the lower right-hand corner of the page, along with a written justification as to why such information should be exempt from disclosure. However, City will make a decision based upon applicable laws.

City shall notify Respondent of any materials or information that City does not believe are entitled to exemption from the Public Records Act, and Respondent shall have five (5) business days from such notice to:
• withdraw its Proposal;
• withdraw such information from its Proposal; or
• withdraw such information and replace it with substituted information for which Respondent does not claim an exemption.

Proprietary or confidential data must be readily separable from the Proposal in order to facilitate eventual public inspection of the non-confidential portion of the Proposal. Confidential data is normally restricted to confidential financial information. The cost of Services shall not be designated as proprietary or confidential information.

7.2 Insurance for Project
Insurance coverage shall be at least as broad as:

7.2.1 General Liability: TWO MILLION DOLLARS ($2,000,000) combined single limit per occurrence for bodily injury, personal injury, and property damage.

7.2.2 Auto Liability: Owned/Non-owned automobile liability insurance providing combined single limits covering bodily injury liability with limits of no less than ONE MILLION DOLLARS ($1,000,000) per accident and providing property damage liability of no less the ONE MILLION DOLLARS ($1,000,000) per accident.

7.2.3 Workers’ Compensation Insurance: Workers’ Compensation Insurance as required by the Labor Code of the State of California.

7.2.4 Professional Liability Insurance: Professional Liability Insurance with a minimum limit of $2,000,000 per claim and in the aggregate.

7.2.5 Additional Insured Endorsements: The Project Manager shall name City and its officers, directors, agents and employees as additional insureds on their commercial general liability and automobile insurance policies.

7.3 Applicable Laws/Miscellaneous
Respondents are required to sign and submit the Authorization, stating their agreement to comply with the following terms and conditions of this RFQ:

PAGE 293 of 528
RFQ Janitorial/Custodial Services 10
a. The Selected Project Manager, its employees, agents, contractors, and subcontractors shall maintain professional licenses required by the laws of the State of California at all times while performing Services for the Project.
b. The Selected Project Manager shall comply with the laws of the State of California requiring employers to insure against liability for Worker’s Compensation while performing Services for this Project.
c. The Selected Project Manager shall comply with all California prevailing wage laws as required by California Labor Code Section 1720, et seq. and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq. d. All Project Manager Services shall comply with all statutes, ordinances, regulations, codes, and requirements of all governmental entities, including federal, state, county, and municipal entities, relating to the Project.
e. This RFQ and any resultant Professional Services Agreement shall be governed by the laws of the State of California. The parties agree to the jurisdiction and venue of the appropriate courts in County of San Bernardino and the State of California. f. All data and information provided by City or referred to in this RFQ is furnished for the convenience of interested parties in preparing a Proposal. The Respondent shall defend, indemnify and hold harmless City from any and all liability, claims, or expenses whatsoever, incurred by, or on behalf of, the Respondent’s response to this RFQ. City expressly disclaims any and all liability for representation or warranties, express or implied, contained in the RFQ or any other written or oral communication transmitted or made available to interested parties, including any errors of omission.

PAGE 294 of 528
RFQ Janitorial/Custodial Services 11

LIST OF ATTACHMENTS
Exhibit A Scope of Services
Exhibit B Facilities Table
Exhibit C Form of Professional Services Agreement
Exhibit D Acceptance of Form of Professional Services Agreement Exhibit E Acknowledgement of Receipt of RFQ Form
Exhibit F Acknowledgement of Receipt of RFQ Form
Exhibit G Proposal Authorization
Exhibit H Acknowledgement of Addendum Form
Appendix A Vendor Application Form, Reference List, and Bid/Quote Sheets PAGE 295 of 528
1 Exhibit A

PROJECT DESCRIPTION/SCOPE OF SERVICES
The City is seeking a vendor to perform janitorial/custodial services in several City-owned facilities.

Vendor is expected to provide labor and materials as detailed in the proposal and provide professional and timely custodial services.

Other items to note that are part of the scope of services:
• Availability to provide one-time services for special events, deep cleans, etc. • Immediate notification of City staff if any issues arise.

PAGE 296 of 528
PROFESSIONAL JANITORIAL SERVICES SCOPE OF SERVICES 11

SCOPE OF SERVICES

C. The intent of the work specifications is to require the service provider to maintain clean and presentable offices and public areas at all times.

G. The Contractor shall promptly notify the City of needed repairs and/or damage to fixtures and buildings observed during the performance of the Services. Any item of PAGE 297 of 528
12 critical, priority or emergency nature will be verbally reported immediately upon discovery.

H. Contractor shall provide materials and supplies as specified in Section 3.08.

03.03 DAILY SERVICES

PUBLIC AND STAFF AREAS
A. Empty all wastebaskets and other waste containers and carry trash to the designated area.

Replace plastic liners as required. Return waste containers to proper locations.

E. Clean and disinfect all drinking fountains, polish chrome and/or stainless tops and clean sides. Clean all splash marks from around drinking fountains.

F. Remove hand marks, shoe marks, and smudges from areas such as woodwork, doors, door handles, door frames, walls, around light switches, and any other location where marks may occur.

PAGE 298 of 528
13 G. Wipe down and clean the Public/ Permit Counter downstairs; clean/ wipe down the counters/ reception desk upstairs.