STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
BACKGROUND
The City Council of the City of San Marino, at a Regular Meeting held on Wednesday, April 9, 2014, approved the action minute format for City Council and all Advisory Body meetings.
DISCUSSION
Attached for Council consideration are the following City Council Minutes:
Regular Meeting of March 12, 2025; and
Adjourned Regular Meeting of March 28, 2025; and
Special Meeting of March 28, 2025.
FISCAL IMPACT & PROCUREMENT REVIEW
None.
LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.
Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
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RECOMMENDATION
Staff recommends the Council approve the March 2025 Minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Minutes of the Regular Meeting of March 12, 2025, the Adjourned Regular Meeting of March 28, 2025, and the Special Meeting of March 28, 2025.”
ATTACHMENTS
1. Minutes of March 12, 2025 - Regular Meeting
2. Minutes of March 28, 2025 - Adjourned Regular Meeting
3. Minutes of March 28, 2025 – Special Meeting
PAGE 359 of 368
MINUTES
REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, MARCH 12, 2025 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
Mayor Shepherd Romey called the regular meeting to order at 6:00 p.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Sheperd Romey.
ROLL CALL: PRESENT: Council Member Chang, Council Member Chou, Mayor Shepherd Romey
ABSENT: Council Member Chou, Council Member Lo
PUBLIC COMMENTS
The following person(s) provided comment:
- Richard Patlan
CITY MANAGER'S REPORT
City Manager Eskandar gave the report
PRESENTATION
PRESENTATION OF CERTIFICATES TO SAN MARINO PUBLIC LIBRARY
FOUNDATION BOOKMARK CONTEST WINNERS AND RECOGNITION OF
$8,000 DONATION FROM THE SAN MARINO PUBLIC LIBRARY FOUNDATION Mayor Shepherd Romey and Library Foundation President Su Viswanathan presented certificates to the San Marino Library Foundation Bookmark Contest Winners.
PUBLIC HEARINGS
1. COMPLIANCE WITH NEW LEGAL OBLIGATIONS RE: PUBLIC HEARING ON
CITY VACANCIES AND RECRUITMENT AND RETENTION EFFORTS
(ASSEMBLY BILL 2561/GOVERNMENT CODE SECTION 3502.3)
Human Resources Director Guerrero presented the staff report.
Mayor Shepherd Romey opened the public hearing for comments.
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CITY COUNCIL MINUTES REGULAR MEETING
WEDNESDAY, MARCH 12, 2025 PAGE 2 OF 3
The following person(s) provided public comment:
- None
Moved by Council Member Chang and seconded by Council Member Chou to adopt Resolution No. R-25-07 and to receive and file this year’s report as required by Government Code Section 3502.3.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: Council Member Lo, Vice Mayor Chou
NEW BUSINESS
2. SELECTION OF FY 2025-26 PRIORITY INITIATIVE PROPOSALS The City Council discusses priority initiatives presented by staff and gave direction.
The following person(s) provided comment:
- Richard Patlan
CONSENT CALENDAR
Council Member Chang moved, seconded by Council Member Chou, to approve Items 3 through 8 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: Council Member Lo, Vice Mayor Chou
3. APPROVAL OF PROCUREMENT FOR FURNITURE REPLACEMENT (YEAR 1)
AT THE CROWELL PUBLIC LIBRARY
The City Council approved the procurement of the 67 desk chairs from Yamada Enterprises totaling $43,145.19 to complete Year 1 of the budgeted furniture replacement at the Crowell Public Library.
4. APPROVAL OF REQUEST TO WAIVE SPECIAL EVENT PERMIT FEES FOR THE 2024 JP BLECKSMITH RUN
The City Council waived the Special Event Permit fees associated with the JP Blecksmith Run.
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CITY COUNCIL MINUTES REGULAR MEETING
WEDNESDAY, MARCH 12, 2025 PAGE 3 OF 3
5. APPROVAL OF THE INSTALLATION AND WAIVING OF COSTS FOR THE
SAN MARINO SCHOOLS FOUNDATION STREET POLE BANNERS
The City Council approved a request from the San Marino Schools Foundation that is in accordance with Resolution No. R-14-22 for the installation and display of banners citywide between April 1 and June 30, 2025.
6. CASH AND INVESTMENT REPORT FOR THE MONTH OF JANUARY 2025 The City Council received and filed the Cash and Investment Report for the month of January 2025.
7. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR FEBRUARY 2025
The City Council received and filed the Monthly Disbursements Report for the month of February 2025.
8. APPROVAL OF MINUTES
The City Council approved the Minutes of the Special Meeting of February 12, 2025, the Regular Meeting of February 12, 2025, and the Adjourned Regular Meeting of February 28, 2025.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
The following person(s) provided written communications or public writings:
- None
FUTURE AGENDA ITEMS
The following item(s) were requested:
- None
ADJOURNMENT
At 9:03 p.m., Mayor Shepherd Romey adjourned the meeting in special recognition of Al and Sue Boegh’s contributions to Rotary, the meeting will continue Friday, March 28, at 8:30 a.m. in the City Hall Council Chambers.
ALISON WALKER
CITY CLERK
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MINUTES
ADJOURNED REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
FRIDAY, MARCH 28, 2025 AT 8:30 AM
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER
Mayor Shepherd Romey called the regular meeting to order at 8:32 a.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Shepherd Romey ROLL CALL: PRESENT: Mayor Chou, Vice Mayor Shepherd Romey, Council Member Chou, Council Member Lo, Council Member
Chang
ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- Elaine Pang (California State Senate), Gary Clifford (Athens Services), Dr. Al Nava PhD, Susan Rosvall, Philip Lao, Dennis Kneier
PRESENTATION
GREATER LOS ANGELES COUNTY VECTOR CONTROL DISTRICT UPDATE Vector Control District General Manager Susanne Kluh gave the presentation.
NEW BUSINESS
1. REVIEW OF DRAFT FY 2025-26 CAPITAL EQUIPMENT AND
CONSTRUCTION PLANS AND 5-YEAR FORECAST
City Manager Eskandar gave an introduction and Parks & Public Works Director Shah presented the staff report.
The following person(s) provided comment:
- John Dustin (provided comment by Zoom chat)
Mayor Shepherd Romey recessed the meeting at 10:39 a.m. and resumed the meeting at 10:52 a.m.
The City Council provided direction to staff. PAGE 363 of 368
CITY COUNCIL MINUTES REGULAR MEETING
FRIDAY, MARCH 28, 2025 PAGE 2 OF 4
2. APPROVAL OF RESOLUTION TO REESTABLISH FISCAL YEAR 2025-26
PUBLIC SAFETY SPECIAL TAX LEVIES
Finance Director Guirola-Leon presented the staff report.
The following person(s) provided comment:
- None
Vice Mayor Chou moved, seconded by Council Member Chang, to approve Resolution No. R-25-08 establishing the Public Safety Special Tax Levies for Fiscal Year 2025-26.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: None
3. AUTHORIZATION TO PUBLISH THE PUBLIC HEARING NOTICE TO
CONSIDER PROPOSED ESTABLISHMENT OF SEWER SERVICE RATES, AND ADOPT RESOLUTION R-25-09 TO ESTABLISH RATE SETTING
PROCEDURES IN COMPLIANCE WITH PROPOSITION 218 AND ASSEMBLY BILL 2257
Finance Director Guirola-Leon presented the staff report.
The following person(s) provided comment:
- None
The City Council provided direction on the funding scenario to be used for the Sewer Rate Study.
Council Member Chang moved, seconded by Vice Mayor Chou, to adopt Resolution R-25-09 to approve the Sewer Service Charge Rate Setting Procedures: using a maximum levy amount of 50% of the projected CIP funding need, but with a proposed rate set at 25% of the projected CIP funding need for the first year and authorized staff to mail and post the Public Hearing Notice for June 27, 2025, to consider approval of the proposed sewer service charges.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo
NOES: Mayor Shepherd Romey
ABSTAIN: None
ABSENT: None
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CITY COUNCIL MINUTES REGULAR MEETING
FRIDAY, MARCH 28, 2025 PAGE 3 OF 4
CONSENT CALENDAR
Council Member Lo moved, seconded by Council Member Chou, to approve Items 4 through 6 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Chang, Council Member Chou, Council Member Lo, Mayor Shepherd Romey
NOES: None
ABSTAIN: None
ABSENT: None
4. APPROVAL OF CONTRACT AMENDMENT NO. 1 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH Z&K CONSULTANTS IN THE NOT TO
EXCEED AMOUNT OF $80,268
The City Council 1) approved Contract Change Order #2 with Onyx Paving Company, Inc. for the Street Rehabilitation Project in an amount not to exceed $498,000 for the completion of additional work associated with the Alley and Parking Lot Improvement Program and authorize the Parks and Public Works Director to execute the Contract Change Order on behalf of the City, 2) approved Amendment No.1 with Z&K Consultants in an amount not to exceed $143,148 for additional construction management services associated with the project, and authorized the City Manager to execute the contract amendment on behalf of the City.
5. AWARDS OF 3-YEAR MAINTENANCE SERVICES AGREEMENTS TO SO-CAL ELECTRIC, INC., ACCO ENGINEERED SYSTEMS, GRAYCON INC., AMTEK CONSTRUCTION, AND CREATIVE AIR MECHANICAL SERVICES INC. IN AN AMOUNT NOT TO EXCEED $50,000 PER YEAR EACH FOR ON-CALL
MAINTENANCE SERVICES
The City Council approved the City Manager or his designee to execute the agreements necessary to enter into a 3-year agreement with an option to renew 2 additional 1-year terms with BMO for safekeeping services, subject to final language approval by the City Manager and City Attorney and open a demand deposit account.
6. AUTHORIZATION TO ENTER INTO A 3-YEAR AGREEMENT FOR
SAFEKEEPING SERVICES
The City Council awarded three-year maintenance services agreements for oncall maintenance services to So-Cal Electric Inc., ACCO Engineered Systems, Inc., and Graycon Inc. as the primary on-call contractors, and awarded agreements to Amtek Construction and Creative Air Mechanical Services, LLC as secondary on-call contractors, and authorized the City Manager to execute the agreements on behalf of the City.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
The following person(s) provided written communications or public writings: PAGE 365 of 368
CITY COUNCIL MINUTES REGULAR MEETING
FRIDAY, MARCH 28, 2025 PAGE 4 OF 4
- None
FUTURE AGENDA ITEMS
The following item(s) were requested:
- None
ADJOURNMENT
At 2:14 p.m., Mayor Shepherd Romey adjourned the meeting
ALISON WALKER
CITY CLERK
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MINUTES
SPECIAL MEETING
OF THE SAN MARINO CITY COUNCIL
FRIDAY, MARCH 28, 2025 AT 10:00 AM
CITY HALL EMERGENCY OPERATIONS CENTER (EOC)
CALL TO ORDER
Mayor Shepherd Romey called the meeting to order at 2:15 p.m., in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, CA 91108.
ROLL CALL: PRESENT: Mayor Shepherd Romey, Vice Mayor Chou, Council Member Chang, Council Member Chou, Council Member Lo
ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- Gary Clifford, Athens Services
CLOSED SESSION
At 2:19 p.m., the City Council recessed to closed session in the EOC to discuss the following item:
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION GOVERNMENT CODE 54956.9 (D)(2)
The City Council is meeting with respect to one (1) matter of significant exposure to litigation against the City related to Athens Services (see attached).
Vice Mayor Chou left the meeting at 3:45 p.m.
RECONVENE TO OPEN SESSION
At 4:04 p.m. the City Council reconvened to open session.
CLOSED SESSION REPORT
The City Council met on Item 1 and there was no reportable action.
ADJOURNMENT
At 4:05 p.m., Mayor Shepherd Romey adjourned the special meeting.
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CITY COUNCIL MINUTES REGULAR MEETING
FRIDAY, MARCH 28, 2025 PAGE 2 OF 2
ALISON WALKER
CITY CLERK
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