Agenda packet — San Marino City Council, September 10, 2025 (part 1 of 7)

CITY OF SAN MARINO

CITY COUNCIL AGENDA
Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108

REGULAR MEETING OF THE

SAN MARINO CITY COUNCIL
WEDNESDAY, SEPTEMBER 10, 2025 AT 6:00 PM

CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 48 hours prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.

How to view or listen to the meeting from home:

Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:

Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.

AGENDA – SEPTEMBER 10, 2025 PAGE 1 of 1808
AGENDA – SEPTEMBER 10, 2025 PAGE 2 of 1808
Written public comment will also be accepted electronically via the Zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments. Once the Mayor calls for Zoom comments, they will be read or summarized in the order received, then made part of the public record for the meeting. No further Zoom comments will be read after the conclusion of public comment for that item.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, Mayor Shepherd Romey

POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.

Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.

PUBLIC HEARINGS

1. CONSIDERATION OF SOLID WASTE SERVICES RATES TO BE
EFFECTIVE OCTOBER 1, 2025, WITH ANNUAL ADJUSTMENTS EACH JULY 1 THEREAFTER FOR A FIVE-YEAR PERIOD; HOLD PUBLIC

HEARING ON SOLID WASTE SERVICES RATES TO BE EFFECTIVE
OCTOBER 1, 2025, WITH ANNUAL ADJUSTMENTS EACH JULY 1

THEREAFTER FOR A FIVE-YEAR PERIOD, CONSIDER PROTESTS, AND ADOPT RESOLUTION NO. R-25-27 ADOPTING SOLID WASTE
AGENDA – SEPTEMBER 10, 2025 PAGE 3 of 1808
SERVICES RATES EFFECTIVE OCTOBER 1, 2025, WITH ANNUAL
ADJUSTMENTS BEGINNING JULY 1, 2026, THROUGH JULY 1, 2030 Recommendation: Staff recommends that the City Council:

Hold the Public Hearing and consider public testimony regarding Solid Waste Services Rates effective October 1, 2025, with annual adjustments each July 1 for a period of five years beginning July 1, 2026;
Consider public comments and timely written protests, and if no majority protest is received, adopt Resolution No. R-25-27 determining that the adoption of the proposed Solid Waste Services rates is exempt from the California Environmental Quality Act (CEQA) and adopting the proposed Solid Waste Services Rates to be effective October 1, 2026, with annual adjustments for a period of five years beginning July 1, 2026.

If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution R-25-27 of the City Council of the City of San Marino, 1) determining the adoption of the proposed Solid Waste Services Rates is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080(b)(8) and Section 15273 of Title 14, Chapter 3 of the California Code of Regulations, and 2) approving the proposed Solid Waste Services Rates effective October 1, 2025, with annual adjustments beginning July 1, 2026, and each July 1 thereafter for a period of five years.”

2. INTRODUCTION OF ORDINANCE NO. O-25-1421 (FIRST READING) ADOPTING THE 2025 EDITIONS OF THE CALIFORNIA BUILDING

STANDARDS CODES
Recommendation: Staff recommends the Council introduce for first reading Ordinance No. O-25-1421 and continue the public hearing. Resolution No. R-25-23 will be brought back for adoption with the continued public hearing, second reading of the Ordinance and consideration of an urgency ordinance at the September 26, 2025, City Council meeting. If the City Council concurs with staff’s recommendation, the appropriate motion would be:
“I move to waive full reading and introduce by title only, Ordinance No. O-25-1421, an Ordinance of the City of San Marino Adopting by Reference the 2025 Editions of the California Administrative, Building, Mechanical, Plumbing, Electrical, Residential, Fire, Energy, Green Building Standards, Historical Building, Existing Building, Appendix J Los Angeles County Grading Standards and Referenced Standards Codes, with Certain Amendments, Deletions and Additions, and Amending Chapter 25 of the San Marino Municipal Code.”

CONSENT CALENDAR

3. ADOPTION OF ORDINANCE NO. O-25-1418 AMENDING THE
FOLLOWING MUNICIPAL CODE SECTIONS: (1) 23.13.04 (B)(2)(D) TO AGENDA – SEPTEMBER 10, 2025 PAGE 4 of 1808
STATE THAT NO HEDGE SHALL EXCEED THE GREATER OF FIVE (5’)

FEET OR THE HEIGHT OF A LEGALLY EXISTING OR PERMITTED WALL OR FENCE WITHIN THE R-1 ZONE, AREA DISTRICT II; (2) 25.01.02 (D) TO PROHIBIT CONSTRUCTION ON MARTIN LUTHER KING JR. DAY; AND (3) 23.06.11 TO INCLUDE CALAMITIES AS DETERMINED BY THE

COMMUNITY DEVELOPMENT DIRECTOR OR CITY MANAGER
Recommendation: Staff recommends the City Council adopt Ordinance No. O-25- 1418. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Ordinance No. O-25-1418, an Ordinance of the San Marino City Council amending Municipal Code Sections (1) 23.13.04 (B)(2)(D) to state that no hedge shall exceed the greater of five feet (5’) or the height of a legally existing or permitted wall or fence within the R-1 Zone, Area District II; (2) 25.01.02 (D) to prohibit construction on Martin Luther King Jr. Day; and (3) 23.06.11 to include calamities as determined by the Community Development Director or City Manager."

4. ADOPTION OF ORDINANCE NO. O-25-1420 (SECOND READING) AMENDING THE SAN MARINO CITY CODE TO ADD SECTION 16.06.03 (SEWER SERVICE CHARGES) TO SAN MARINO CITY CODE CHAPTER XVI, ARTICLE 6
Recommendation: Staff recommends the Council adopt Ordinance No. O-25-1420. If the City Council concurs with staff’s recommendation an appropriate motion would be:
“I move to approve Ordinance No. O-25-1420, an Ordinance of the San Marino City Council amending the San Marino Municipal Code to add Section 16.06.03 (Sewer Service Charges) to San Marino City Code Chapter XVI, Article 6.”

5. APPROVAL OF REVISED COOPERATIVE AGREEMENT WITH THE CITY

OF SOUTH PASADENA FOR SHARING OF FIRE DEPARTMENT COMMAND STAFF
Recommendation: Staff recommends the Council approve the updated Cooperative Agreement Between the Cities of South Pasadena and San Marino for Sharing of Fire Department Command Staff and authorize the City Manager to execute the agreement on behalf of the City. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the updated Cooperative Agreement Between the Cities of South Pasadena and San Marino for Sharing of Fire Department Command Staff and authorize the City Manager to execute the agreement on behalf of the City.”

6. APPROVAL OF BUDGET APPROPRIATION IN THE AMOUNT OF
$144,228.23 AND AUTHORIZATION OF PAYMENT IN THE AMOUNT OF $256,100.70 TO THE CITY OF SOUTH PASADENA FOR PAYMENT OF

LATE INVOICES FOR SHARED COMMAND SERVICES
Recommendation: Staff recommends the Council approve a FY 2024-25 budget appropriation in the amount of $144,228.23 to Account #103-34-4110-0000 (Shared Fire Command Contract Services) and authorize the Finance Department to issue AGENDA – SEPTEMBER 10, 2025 PAGE 5 of 1808
payment in the amount of $256,100.70 to the City of South Pasadena for Fire Command Shared Services for Fiscal Years 2022-23 and 2023-24. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve a budget appropriation in the amount of $144,228.23 to Account #103-34-4110-0000 (Shared Fire Command Contract Services) and authorize the payment in the amount of $256,100.70 to the City of South Pasadena for Fire Command Shared Services for Fiscal Years 2022-23 and 2023-24.”

7. APPROVAL OF AMENDMENT NO. 1 TO THE AGREEMENT WITH CJ CONCRETE CONSTRUCTION, INC. FOR SIDEWALK REPLACEMENT AND ASSOCIATED WORK IN THE AMOUNT OF $200,000 FOR THE MISSION

DISTRICT BEAUTIFICATION PROJECT
Recommendation: Staff recommend the City Council approve Amendment No. 1 with CJ Concrete Construction, Inc., increasing the agreement by $200,000 to a revised total of $2,511,370, and authorize the City Manager to execute the Amendment. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Amendment No. 1 to the Agreement with CJ Concrete Construction Inc., increasing the contract amount by $200,000 to a total not-toexceed amount of $2,511,370, and authorize the City Manager to execute the Amendment.”

8. AWARD OF COMMUNITY SERVICES GUIDE PRODUCTION AGREEMENT TO THE SAUCE CREATIVE SERVICES CORP WITH 3-YEAR CONTRACT AMOUNT OF $143,908
Recommendation: Staff recommends the Council award the Community Services Guide production services agreement to The Sauce Creative Services Corp. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to award a three-year Professional Services Agreement in the amount of $143,908 to The Sauce Creative Services Corp for the production of four (4) Community Services Guides each year for three (3) years, with the City Manager being authorized to execute the agreement on behalf of the City.”

9. AUTHORIZATION FOR PURCHASE OF TASER DEVICE REPLACEMENT

PROGRAM
Recommendation: Staff recommends City Council approve the TASER replacement program, as included in the FY 2025-26 Budget. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the purchase of 37 new TASER 10 replacement devices as budgeted in Account #233-30-4613-0555 and authorize the City Manager to sign the necessary agreements.”

10. APPROVAL OF PURCHASE ORDER IN THE AMOUNT OF $45,000 TO LIFE-ASSIST, INC. FOR THE PURCHASE OF PARAMEDIC SUPPLIES

AND EQUIPMENT
AGENDA – SEPTEMBER 10, 2025 PAGE 6 of 1808
Recommendation: Staff recommends the Council approve a purchase order to LifeAssist, Inc. in the amount of $45,000 for the purchase of paramedic supplies and equipment. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve a purchase order to Life-Assist, Inc. in the amount of $45,000 for the purchase of paramedic supplies and equipment.”

11. REQUEST TO CARRY OVER FY 2024-25 FUNDS IN THE AMOUNT OF $17,729.54 FROM ACCOUNT #103-30-4316-0000 TO FY 2025-26 TO

BE USED FOR RADIO REPAIR AND MAINTENANCE
Recommendation: Staff recommends the City Council approve the carry-over of $17,729.54 from FY 2024-25 to FY 2025-26 in Account #103-30-4316-0000. If the City Council concurs with the staff’s recommendation, an appropriate motion would be:
“I move to approve the carry-over of FY 2024-25 funds in the amount of $17,729.54 from Account #103-30-4316-0000, to be used for radio repair and maintenance completed by No Comms No Battle; and authorize the City Manager to sign the necessary agreements with No Comms No Battle.”

12. AWARD OF A 1-YEAR AGREEMENT, WITH UP TO TWO ADDITIONAL 1-

YEAR OPTIONAL EXTENSIONS, FOR WRITTEN TRANSLATION
SERVICES TO AVANTPAGE INC.

Recommendation: Staff recommends the Council (1) award the professional services agreement for translation services to Avantpage Inc.; (2) approve the attached agreement; and (3) authorize the City Manager to sign up to two (2) 1-year extensions. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to (1) award the professional services agreement for translation services to Avantpage Inc.; (2) approve the attached agreement; and (3) authorize the City Manager to sign up to two (2) 1-year extensions.”

13. APPROVAL OF REQUEST TO WAIVE SPECIAL EVENT STANDBY
SERVICE FEE FOR SAN MARINO HIGH SCHOOL'S 2025 GRAD NIGHT EVENT
Recommendation: Staff recommends the Council waive the Special Event Standby Service fee for San Marino High School’s 2025 Grad Night event. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to waive the Special Event Standby Service fee for San Marino High School’s 2025 Grad Night event.”

14. ADOPTION OF REVISIONS TO THE CITY’S PERSONNEL RULES AND REGULATIONS; ADOPTION OF HARASSMENT, DISCRIMINATION, AND RETALIATION PREVENTION POLICY; APPROVAL OF A SIDE LETTER OF AGENDA – SEPTEMBER 10, 2025 PAGE 7 of 1808
ASSOCIATION LOCAL 3626 (“FFA”) TO ESTABLISH DISCIPLINE
APPEAL PROCEDURES; AND FIRST READING OF ORDINANCE NO. O25-1422, AN ORDINANCE OF THE SAN MARINO CITY COUNCIL AMENDING SECTION 2.05.1 OF THE MUNICIPAL CODE TO RESTATE EXEMPT FROM THE CITY’S CLASSIFIED SERVICE
Recommendation: Staff recommends the Council 1) adopt Resolution No. R-25-24, adopting revised Personnel Rules and Regulations and adopting a Harassment, Discrimination, and Retaliation Policy, 2) approve the Side Letter of Agreement with the San Marino City Firefighters’ Association Local 3626 (“FFA”) to establish discipline appeal procedures, and 3) introduce for first reading Ordinance No. O-25-1422. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“………………………………………………………………………………………………………………………………… …”I
“I move to 1) adopt Resolution No. R-25-24, adopting revised Personnel Rules and Regulations and adopting a Harassment, Discrimination, and Retaliation Policy, 2) approve the Side Letter of Agreement with the San Marino City Firefighters’ Association Local 3626 (“FFA”) to establish discipline appeal procedures, and 3) to waive full reading and introduce by title only Ordinance No. O-25-1422, an Ordinance of the San Marino City Council amending Section 2.05.1 of the Municipal Code to restate exempt from the City’s Classified Service.”

15. APPROVAL OF NOTICE OF COMPLETION FOR THE ELECTRIC VEHICLE CHARGING STATION PROJECT NO. 40-1009
Recommendation: Staff recommends that the City Council accept the Electric Vehicle Charging Station Project No. 40-1009 as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to accept the Electric Vehicle Charging Station Project No. 40-1009 as complete and authorize the City Clerk to file the Notice of Completion.”

16. PROCLAMATION OF OCTOBER 10, 2025, AS THE NATIONAL DAY OF

THE REPUBLIC OF CHINA (TAIWAN)
Recommendation: Staff recommends the Council proclaim October 10, 2025, as the National Day of the Republic of China (Taiwan). If the City Council concurs with staff’s recommendation, and appropriate motion would be:
“I move to proclaim October 10, 2025, as the National Day of the Republic of China (Taiwan).”

17. CASH AND INVESTMENT REPORT FOR THE MONTH OF JULY 2025 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of July 2025.”
AGENDA – SEPTEMBER 10, 2025 PAGE 8 of 1808

18. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR JULY 2025
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of July 2025. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of July 2025.”

19. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR AUGUST 2025
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of August 2025. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of August 2025.”

20. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the July 2025 Minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Minutes of the Special Meeting of July 25, 2025.”

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

FUTURE AGENDA ITEMS

ADJOURNMENT
Posted: 09/05/2025 ALISON WALKER

CITY CLERK
City Manager’s Report and
Operational Dashboard
September 10, 2025
PAGE 9 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
84 90
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
In-City Incidents
FY 24-25 FY 25-26
84 78
-10
40 90
140
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Out-of-City Incidents
FY 24-25 FY 25-26
Fire
Fiscal Year 24-25 Total: 1,080 Current Fiscal Year-to-Date Total: 174 Fiscal Year 24-25 Total: 994 Current Fiscal Year-to-Date Total: 162 PAGE 10 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
0 2
0 1
2 3
4 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Cardiac Arrests
FY 24-25 FY 25-26
0 0
0 1
2 3
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Return of Spontaneous
Circulation
FY 24-25 FY 25-26
Fire
Fiscal Year 24-25 Total: 14 Current Fiscal Year-to-Date Total: 2 Fiscal Year 24-25 Total: 2 Current Fiscal Year-to-Date Total: 0 PAGE 11 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
0:01:09 0:01:10
0:00:00
0:00:43
0:01:26
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: EMS Turnout
FY 24-25 FY 25-26
0:01:40 0:01:17
0:00:00
0:01:26
0:02:53
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Perentile Response Time: Fire Turnout
FY 24-25 FY 25-26
0:06:12 0:06:31
0:02:53
0:07:12
0:11:31
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: Overall Response
FY 24-25 FY 25-26
The San Marino Fire Department has adopted the National Fire Protection Association (NFPA) 1710 standards for response time reporting. NFPA standards represent aspirational goals for Fire Departments. By measuring response in percentiles rather than averages, the Fire Department is able to more accurately measure performance of responding units. The time reported as the 90th percentile turnout or response time means that 90% of incidents were as fast, or faster, than the reported time.

Fire
Fiscal Year 24-25 Response Rate: 1 min 3 sec Current Fiscal Year Response Rate: 1 min 9 sec Fiscal Year 24-25 Response Rate: 1 min 16 sec Current Fiscal Year Response Rate: 1 min 28 sec Fiscal Year 24-25 Response Rate: 6 min 2 sec Current Fiscal Year Response Rate: 6 min 22 sec Turnout Time - the amount of time after dispatch for firefighters to don safety equipment and start vehicle response.

Overall Response Time - the total amount of time it takes to respond to an incident, from initial dispatch to arriving on scene.

PAGE 12 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
5 4 0
5 10
15 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Residential Burglaries
FY 24-25 FY 25-26
9 9
0 5
10 15
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Larcenies
FY 24-25 FY 25-26
Police
Fiscal Year 24-25 Total: 79 Current Year-to-Date Total: 9 Fiscal Year 24-25 Total: 113 Current Year-to-Date Total: 18 Burglary - the act of entering a premise with the intent of committing a felony or stealing property.

Larceny - the unlawful removal of property. Any person who feloniously steals, takes, carries, leads or drives away the personal property of another is guilty of larceny theft by either misdemeanor of felony larceny.

PAGE 13 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
129 129
0 100
200
300
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Traffic Citations Issued
FY 24-25 FY 25-26
1 0 3
5 10
15 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Community Meetings
FY 24-25 FY 25-26
Fiscal Year 24-25 Total: 1,619 Current Year-to-Date Total: 258 Fiscal Year 24-25 Total: 63 Current Year-to-Date Total: 4 Police
PAGE 14 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
90 77
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Building Permits Issued
FY 24-25 FY 25-26
5 3
0 5
10 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Tree Removal Permits Issued
FY 24-25 FY 25-26
4 3
0 10
20 30
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Business Licenses
FY 24-25 FY 25-26
Community Development
Fiscal Year 24-25 Total: 988 Current Year-to-Date Total: 167 Fiscal Year 24-25 Total: 49 Current Year-to-Date Total: 8 Fiscal Year 24-25 Total: 80 Current Year-to-Date Total: 7 PAGE 15 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
0 2
0 5
10 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Permits Issued
FY 24-25 FY 25-26
3 4
0 5
10 15
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Applications Submitted
FY 24-25 FY 25-26
57 54
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Open Code Enforcement Cases
FY 24-25 FY 25-26
Community Development
Fiscal Year 24-25 Total: 34 Current Year-to-Date Total: 2 Fiscal Year 24-25 Total: 54 Current Year-to-Date Total: 7 Fiscal Year 24-25 Average per Month: 71 Current Year-to-Date Average per Month: 56 PAGE 16 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
61 33
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Programs Offered
FY 24-25 FY 25-26
12602
3514
0 5,000
10,000
15,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Participants
FY 24-25 FY 25-26
27 29
0 20
40 60
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Rental Bookings
FY 24-25 FY 25-26
Community Services
Fiscal Year 24-25 Total: 720 Current Year-to-Date Total: 94 Fiscal Year 24-25 Total: 35,707 Current Year-to-Date Total: 16,116 Fiscal Year 24-25 Total: 346 Current Year-to-Date Total: 56 PAGE 17 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
15,875 16,829
0 10,000
20,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Library Circulation Total
FY 24-25 FY 25-26
14,175 15,142
1,700 1,687
0 5,000
10,000
15,000
20,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
FY 2024-25 Library Circulation Breakdown
In-Person Digital
Fiscal Year 24-25 Total: 167,719 Current Year-to-Date Total: 32,704 Community Services
PAGE 18 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
$1,449,398 $1,384,033
$0
$5,000,000
$10,000,000
$15,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Revenues
FY 24-25 FY 25-26
$6,124,364
$2,736,603
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Expenses
FY 24-25 FY 25-26
$139,407
$179,584
$0
$100,000
$200,000
$300,000
$400,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overtime Expenses
FY 24-25 FY 25-26
Finance
Fiscal Year 24-25 Total: $40,596,077 Year-to-Date Total: $2,833,431 Fiscal Year 24-25 Total: $46,255,179 Year-to-Date Total: $8,860,966 Fiscal Year 24-25 Total: $1,761,786 Year-to-Date Total: $318,991 PAGE 19 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
$15,519,219
$13,084,337
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
General Fund Balance at End of Each Month
FY 24-25 FY 25-26
$29,036,784
$27,945,761
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
$45,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overall Cash Balance in the Bank at End of Each Month
FY 24-25 FY 25-26
Finance
PAGE 20 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
99 98
90 100
110
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Employees (112 budgeted)
FY 24-25 FY 25-26
64 65
0 50
100
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Part-Time Employees
FY 24-25 FY 25-26
Fiscal Year 24-25 Average: 105 Current Year-to-Date Average: 99 Human Resources
Fiscal Year 24-25 Average: 58 Current Year-to-Date Average: 65 Fiscal Year 24-25 Average: 6.1% Current Year-to-Date Average: 12.1% PAGE 21 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
59 55
0 50
100
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (Total Open)
FY 24-25 FY 25-26
1 0
0 2
4 6
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (New)
FY 24-25 FY 25-26
34 31
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Cumulative Days Off (in month)
FY 24-25 FY 25-26
Human Resources
Fiscal Year 24-25 Average: 65 Current Year-to-Date Average: 57 Fiscal Year 24-25 Total: 34 Current Year-to-Date Total: 1 Fiscal Year 24-25 Total: 672 Current Year-to-Date Total: 65 PAGE 22 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
79% 75%
0%
50%
100%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Performance Evaluation Completion Rate
FY 24-25 FY 25-26
Fiscal Year 24-25 Average: 68% Current Year-to-Date Average: 77% Human Resources
PAGE 23 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
51 42
0 50
100
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Maintenance Service Requests Opened
FY 24-25 FY 25-26
6% 6%
0%
5%
10%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Fleet Out of Service More Than 3 Business Days
FY 24-25 FY 25-26
Fiscal Year 24-25 Average: 5.3% Current Year-to-Date Average: 6.0% Fiscal Year 24-25 Total: 603 Current Year-to-Date Total: 93 Parks & Public Works
90% 88%
70%
80%
90%
100%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Service Requests Closed Within 5 Business Days
FY 24-25 FY 25-26
Fiscal Year 24-25 Average: 91% Current Year-to-Date Average: 89% PAGE 24 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
14 12 0
10 20
30 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Encroachment Permits Issued
FY 24-25 FY 25-26
Capital Projects in Design 2
Capital Projects in Construction 3
Fiscal Year 24-25 Total: 168 Current Year-to-Date Total: 26 4 3
0 5
10 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Public Works Afterhours Staff Call Outs
FY 24-25 FY 25-26
Fiscal Year 24-25 Total: 39 Current Year-to-Date Total: 7 Parks & Public Works
PAGE 25 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
43 45
0 20
40 60
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Public Record Requests Received
FY 24-25 FY 25-26
6 6
0 5
10 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Average Time to Respond to Public Records Requests (days) FY 24-25 FY 25-26
4 0
0 2
4 6
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Claims Received
FY 24-25 FY 25-26
City Manager’s Office
Fiscal Year 24-25 Total: 388 Current Year-to-Date Total: 88 Fiscal Year 24-25 Average: 8 Current Year-to-Date Average: 6 Fiscal Year 24-25 Total: 19 Current Year-to-Date Total: 4 PAGE 26 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
10 0
0 10
20 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Proclamations and Certificates Prepared
FY 24-25 FY 25-26
3 2
2 1
0 1
0 0 1 2 3 4
City Manager's Office
Finance
Human Resources
Community Development
Parks & Public Works
Fire
Police
Community Services
# of Agenda Items by Department
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Fiscal Year 24-25 Total: 63 Current Year-to-Date Total: 10 City Manager’s Office
PAGE 27 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
0 3
0 5
10 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Film Permits Processed
FY 24-25 FY 25-26
1 3
0 2
4 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Special Event Permits Processed
FY 24-25 FY 25-26
City Manager’s Office
Fiscal Year 24-25 Total: 36 Current Year-to-Date Total: 3 Fiscal Year 24-25 Total: 17 Current Year-to-Date Total: 4 PAGE 28 of 1808
City Manager’s Report and Operational
Dashboard
September 10, 2025
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Weekly Briefing Monthly Sign Ups
FY 24-25 FY 25-26
4,383
7,130
9,724
6,193
0 2,000
4,000
6,000
8,000
10,000
12,000
Facebook Instagram
Social Media Reach
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
0 1,000
2,000
3,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
LinkedIn Impressions
FY 24-25 FY 25-26
City Manager’s Office
Current Year-to-Date Average: 25
Current Year-to-Date Average: 3,970
PAGE 29 of 1808
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer DATE: September 10, 2025
SUBJECT: CONSIDERATION OF SOLID WASTE SERVICES RATES TO BE EFFECTIVE OCTOBER 1, 2025, WITH ANNUAL
ADJUSTMENTS EACH JULY 1 THEREAFTER FOR A FIVEYEAR PERIOD; HOLD PUBLIC HEARING ON SOLID WASTE SERVICES RATES TO BE EFFECTIVE OCTOBER 1, 2025,
WITH ANNUAL ADJUSTMENTS EACH JULY 1 THEREAFTER

FOR A FIVE-YEAR PERIOD, CONSIDER PROTESTS, AND
ADOPT RESOLUTION NO. R-25-27 ADOPTING SOLID
WASTE SERVICES RATES EFFECTIVE OCTOBER 1, 2025,
WITH ANNUAL ADJUSTMENTS BEGINNING JULY 1, 2026,
THROUGH JULY 1, 2030

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Efficient, Responsive, and Effective City Services

BACKGROUND
The City issued a Request for Proposals for Solid Waste and Recycling Services (RFP) on April 11, 2025. The RFP process included issuance of the RFP, evaluation of proposals received, and award of a new Solid Waste and Recycling Agreement to Valley Vista Services (“Valley Vista”) on May 21, 2025.

Valley Vista began providing services in San Marino on May 31, 2025.

Due to the compressed timeframe for the RFP process, Valley Vista is required to utilize the previous contractor’s rates for the period May 31, 2025, through September 30, 2025, to allow the City the necessary time to conduct the Proposition 218 process to establish new rates.

Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 30 of 1808
2 The City is holding a public hearing to consider adopting increases to the Solid Waste Services rates to fund the costs for collection and handling of trash, recycling, and organic (including yard trimmings and food scraps) waste services within the City (collectively “Solid Waste Services”). If the proposed Solid Waste Services Rates are approved, the new rates would go into effect October 1, 2025.

The San Marino City Council will hear and consider all materials and testimony as well as all written protests from property owners (which includes tenants who are directly responsible to pay the rates) concerning the proposed rate increases. At the close of the public hearing, the City Council may adopt new rates if written protests against the proposed increases are not presented by a majority of identified parcels upon which the proposed rates are to be charged. If adopted, the new rates shall be effective October 1, 2025, through June 30, 2026, with annual rate adjustments each July 1 thereafter for a fiveyear period, through and including adjustments effective July 1, 2030.

DISCUSSION
The proposed rates for solid waste and recyclables collection services are based upon the City’s new Solid Waste Services Agreement with Valley Vista.

The rates for monthly service are for three customer types: (i) backyard residential with cart service; (ii) backyard residential with bin service; and (iii) commercial and multi-family service. The rates for Solid Waste Service for each customer type are determined based on: (i) the size and number of the containers serving the property; (ii) the materials accepted in the container (e.g., trash, recyclables, or organic waste); and (iii) the frequency of pickups per week.

In 1996, California voters approved Proposition 218, which added Section 6 of Article XIII D to the California Constitution. Proposition 218 authorizes cities to approve certain types of “property related” fees only if they meet specified substantive criteria that the fees do not exceed the City’s proportionate cost of providing the service to property owners, and only after considering property owner comments and protests at a public hearing with at least 45 days prior mailed notice. The City is conducting this Proposition 218 majority protest proceeding in order to maximize opportunities for public input even if arguments may be made that Proposition 218 does not apply to Solid Waste Service.

The City mailed a Proposition 218 notice to all affected property owners on July 26, 2025, (Attachment 2). The Proposition 218 notice included information regarding the public hearing, the rate increases and the new Solid Waste Services rates. The Proposition 218 notice also identified the City’s website where supplemental details were made publicly available, including the City’s Annual Rate Adjustment Methodology describing the adjustments that will be made each July 1 through 2030. In addition, the City published information regarding the Proposition 218 public hearing for Solid Waste PAGE 31 of 1808
3 Services rates in the San Marino Tribune on August 21, 2025, and on August 28, 2025.

The Proposition 218 notice, the Annual Rate Adjustment Methodology (which is in Attachment 3 and also described below), and the new Solid Waste Services Rates (Attachment 5) were posted on the City’s website.

Rate Increases
The costs to collect and handle solid waste have increased due to State law requirements (especially SB 1383) to divert significantly more trash, recyclable materials, food scraps and yard waste (organics) from landfills than are currently being diverted.

Revenues derived from the Solid Waste Service Rates are used for the purpose of (1) paying costs incurred to protect the health, safety and welfare of the public by providing efficient solid waste and recycling service; and (2) ensuring continued compliance with State laws. These costs include but are not limited to, trash, recycling and organic waste pick-up, transportation, processing, and disposal, plus facilities and equipment maintenance, the implementation of state-mandated landfill diversion programs, capital projects and financing, and billing and account management.

The Proposition 218 process to approve the new Solid Waste Services Rates requires the City Council to hold a public hearing to consider the new Solid Waste Services Rates and to provide the property owners and tenants responsible for payment for the Solid Waste Services Rates an opportunity to submit a written protest.

Written Protests
Any property owner whose property will be subject to the imposition of the proposed Solid Waste Services Rates and any tenant directly responsible for the payment of such rates (i.e. a customer of record) may submit a written protest to the proposed changes. Oral, telephonic and e-mail protests will not be accepted.

A valid protest must include all of the following information:

1. Be submitted in paper form by mail or in person;

2. Clearly state that the property owner (or tenant directly responsible for payment of solid waste rates) opposes the proposed solid waste and recycling rates;

3. Service address, Assessor parcel number (APN), or customer account number;
PAGE 32 of 1808
4 4. Upon request from the City, written evidence (example: current copy of a utility bill) that (a) the person is the property owner (if the person was not shown on the County of Los Angeles’ last equalized assessment roll as the property owner) or (b) that the person is a tenant who is currently residing at the property and is directly responsible for the payment of Solid Waste Services Rates; and

5. Name and signature of the property owner or tenant submitting the protest (photocopies will not be accepted).

Only one (1) protest will be counted per parcel. Owners of multiple parcels may file one (1) protest for each parcel owned within the City. Since protests must be received by mail or in person, any protest submitted by email will not be counted. If timely written protests are received from owners of a majority of parcels (50%+1) within the City, the proposed Solid Waste Service Rates will not be implemented.

Written protests must be submitted by mail or in person to the City Clerk’s Office, or during the public hearing on September 10, 2025. If submitted during the public hearing, the protests must be received by the City Clerk prior to the conclusion of the public comments portion of the Public Hearing on the proposed Solid Waste Services rates.

The City Clerk will determine the validity of all protests submitted and exclude any invalid protests from the final tabulation. The City Clerk may confer with the City Attorney in determining the validity of written protests. As part of this process, the City Attorney may view contested or suspect protest forms. The City Clerk’s decision shall be final and binding.

Proposed Rates
State law SB 1383 requires the collection and processing of trash, recyclable and organic (yard trimmings and food scraps) materials in order to divert as much material as possible from landfill disposal. To comply with SB 1383, most California jurisdictions implement a three-container (3) collection system with separate containers for trash, recyclables and organic materials.

Valley Vista owns and operates a State-designated High Diversion Organic Waste Processing Facility (“High Diversion Facility”) called the Grand Central Recycling and Transfer Station located in the City of Industry, CA. Use of the High Diversion Facility, allows for the jurisdictions served by Valley Vista to implement a two-container (2) collection system with one (1) container for trash and recyclables and a second (2) container for organic (yard trimmings and food scraps) materials.

The following Tables 1-4 show the proposed rates for two-container (2) service. A full listing of the proposed Solid Waste Service Rates is provided in Attachment 5.

PAGE 33 of 1808
5 Residential Customers with Backyard Cart Service –
Two–Container Service
Residential customers with backyard cart service will be charged a base rate identified in Table 2. The base Residential rate provides 96 gallons of service for each type of material (combined trash/recyclables, and organics) for each customer for a total of 192 gallons per week. Each customer decides on the size(s) and number(s) of carts they desire, from the list in Table 1 below.

Residential customers with backyard cart service may choose one (1) of the three (3) cart configurations from each column.

Table 1. Cart Configurations for Residential Backyard Service Customers – Base Rate
Trash/Recyclables Cart(s) Organics (Yard Trimmings/Food Scraps) Cart(s)
One (1) 96-gallon cart OR One (1) 96-gallon cart OR
One (1) 65-gallon cart and one (1)
32-gallon cart OR
One (1) 65-gallon cart and one (1)
32-gallon cart OR
Three (3) 32-gallon carts Three (3) 32-gallon carts
Included in Table 2 below are the proposed rates for Residential customers with backyard cart service. Table 2 lists the Residential Base Rate for Backyard Cart Service and Extra Cart charges, if a Residential customer requests an extra cart.

Table 2: Proposed Residential Backyard Cart Service Solid Waste Service Rates (including trash/recycling and organics) Per Month to be effective October 1, 2025 - Two-Container Service
Service Description Current
Rate
Rate
Change
Proposed
Rate
Residential Base Rate for
Backyard Cart Service $53.54 $4.27 $57.61
Extra Trash/Recyclables Cart No Charge N/A $35.08
Extra Organics (Yard
Trimmings/Food Scraps)
Cart
No Charge N/A $14.00
Rates listed in Table 2 are monthly rates for once per week pickup.

PAGE 34 of 1808
6 Residential Customers with Backyard Bin Service –
Two-Container Service
Residential customers with backyard bin (i.e. a 1, 1.5, 2, 3, or 4 cubic yard dumpster) service will be required to have two containers: one container for trash/recyclables and one container for organics (yard trimmings/food scraps). Based upon the types of materials, a Residential customer with backyard bin service may choose from the bundled container configurations at the rates listed below.

Table 3: Proposed Residential Estate Backyard Bin Service Solid Waste Services Rates (including trash/recycling and organics) per Month to be effective October 1, 2025 - Two-Container Service Bundled Container Configuration for Residential
Customers with Backyard Bin Service
Proposed
Rates
Bundle 1: One (1) 1-cu yd bin for trash/recyclables and one (1) 96-gallon cart for organics (yard trimmings/food scraps) $200.58 Bundle 2: One (1) 1.5-cu yd bin for trash/recyclables and one (1) 96-gallon cart for organics (yard trimmings/food scraps)
$211.28
Bundle 3: One (1) 2-cu yd bin for trash/recyclables and one (1) 96-gallon cart for organics (yard trimmings/food scraps) $221.97 Bundle 4: One (1) 3-cu yd bin for trash/recyclables and one (1) 96-gallon cart for organics (yard trimmings/food scraps) $244.83 Bundle 5: One (1) 4-cu yd bin for trash/recyclables and one (1) 96-gallon cart for organics (yard trimmings/food scraps) $264.75 Bundle 6: One (1) 1-cu yd bin for organics (yard
trimmings/food scraps) and one (1) 96-gallon cart for
trash/recyclables
$123.75
Bundle 7: One (1) 1.5-cu yd bin for organics (yard
trimmings/food scraps) and one (1) 96-gallon cart for
trash/recyclables
$133.61
Bundle 8: One (1) 2-cu yd bin for organics (yard
trimmings/food scraps) and one (1) 96-gallon cart for
trash/recyclables
$165.81
Rates listed in Table 3 are monthly rates for once per week pickup.

The rates for extra pickups (more than one time per week) for bins at Estates are shown in Attachment 4. Attachment 4 describes how the rates were determined based upon the rates identified in the Proposition 218 notice for weekly bundled backyard bin and cart service above in Table 3, less the cost for collection of the cart included in each bundle.

PAGE 35 of 1808
7 Commercial and Multi-Family Customers – Two-Container Service Below in Table 4 is a listing of several common rates for Commercial and MultiFamily customers.

Table 4: Proposed Commercial and Multi-Family Rates for the Most Common Commercial and Multi-Family Service Levels to be effective October 1, 2025 - Two-Container Service
Service Description Current Rate Rate Change Proposed
Rate
3-cu yd
trash/recyclables bin N/A N/A $257.12
4-cu yd
trash/recyclables bin N/A N/A $275.02
65-gallon organics
(yard trimmings/food
waste) cart
$138.37 -$79.79 $58.58

1.5-cu yd organics
(yard trimmings/food
waste) bin
N/A N/A $93.79
2-cu yd organic (yard
trimmings/food waste)
bin
N/A N/A $153.25
Rates listed in Table 4 include monthly, one day per week pickup.

The full list of the proposed Solid Waste Services rates is contained in Attachment 5.

Future Rate Adjustments
If the Solid Waste Services Rates are approved by the City Council following the public hearing on September 10, 2025, the rates shall be effective October 1, 2025. The rates are subject to annual adjustments beginning on July 1, 2026, and each July 1 thereafter for a period of five (5) years through July 1, 2030. Although no additional public hearing is required for these annual adjustments, no annual adjustment will be effective until at least 30 days after a notice is provided to Customers in accordance with Government Code Section 53756. Each annual adjustment shall be as necessary to address inflationary factors in accordance with the formula set forth in the City’s Agreement with Valley Vista, and based on the calculation of the costs components of each rate, as follows:
(1) the collection component of the rates will be adjusted based on the annual percentage change (January-December) in the
Producer Price Index (“PPI”);
PAGE 36 of 1808
8 (2) the change in landfill disposal charges, recycling sorting and marketing charges, and organics processing charges will be adjusted by actual changes in the costs charged for use of those facilities;
(3) changes in the weight of trash, recyclables, and organics generated by each resident and business each year will be factored into the annual rate adjustment.
(4) The city’s regulatory compliance costs will be ‘trued-up’ to actual costs each year.

Attachment 3 includes a full description of the Annual Rate Adjustment Methodology.

Procedures for Public Hearing

1. Public Hearing – Protest Tabulation and Establishing Solid Waste Services Rates
After receiving spoken testimony from the public during the hearing, the City Council will provide a final opportunity for any submittal of a written protest prior to closing public testimony. The City Council should then request from the City Clerk, or designee, the number of written protests received prior to the close of the public hearing. The City Clerk will identify if a recess will be needed to complete the tally of timely written protests.

In addition, the City Council may take a brief recess to review any protests received prior to the close of the public hearing. Under Proposition 218, the City Council may not approve the new Solid Waste Services Rates if there is a majority protest to the proposed rates. A majority protest exists if written protests are timely submitted prior to the close of the public hearing by the owners of a majority (50% plus 1) of the parcels subject to the proposed new Solid Waste Services Rates. There are a total of 4,516 parcels in San Marino subject to the proposed new Solid Waste Services Rates.

Upon the conclusion of the protest tabulation, the City Clerk or designee, shall report the results of the tabulation to the City Council. If a majority protest exists then the City Council is precluded from proceeding with the proposed new Solid Waste Services Rates. However, if a majority protest does not exist, then the City Council may move forward with consideration of Resolution No. R-25-27 Establishing Solid Waste Services Rates Effective October 1, 2025, with Annual Updates each July 1 for a Five-Year (5) Period Beginning July 1, 2026.

The recommended Resolution No. R-25-27 sets the maximum Solid Waste Services Rates effective October 1, 2025, with Annual Adjustments through July 1, 2030. The rates shall be adjusted annually based on the attached PAGE 37 of 1808
9 Annual Rate Adjustment Methodology (Attachment 3) and the terms of the City’s Agreement with Valley Vista.

2. Consideration of Resolution No. R-25-27 Adopting the Solid Waste Services Rates effective October 1, 2025, with annual updates through July 1, 2029.

Staff is recommending the approval of Resolution No. R-25-27 which sets the Solid Waste Services Rates effective October 1, 2025, with annual adjustments on July 1 beginning July 1, 2026, and continuing for a five-year (5) period. The rates shall be adjusted annually based on the attached Annual Rate Adjustment Methodology (Attachment 3) and the terms of the City’s Agreement with Valley Vista.

CEQA REVIEW
The proposed action to approve the proposed new Solid Waste Services Rates (the "proposed activity") was reviewed in accordance with the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA") and the CEQA Guidelines (14 California Code of Regulations §§15000, et seq.).

1. The proposed action is not subject to CEQA pursuant to Public Resources Code Section 21080(b)(8), and California Code of Regulations Section 15273 (of the CEQA Regulations) because it establishes, modifies, structures, or restructures, and approves rates and charges for the purposes of: (1) meeting operating expenses; (2) purchasing supplies, equipment and materials; (3) meeting financial requirements; and (4) obtaining funds for capital projects necessary to maintain service within existing incorporated City limits.

FISCAL IMPACT & PROCUREMENT REVIEW
The Solid Waste Services Rates include a City Regulatory Compliance Cost. If the proposed Solid Waste Services rates are approved, Valley Vista will remit to the City the monthly Regulatory Compliance Cost component of $35,000 to offset the City’s regulatory compliance, monitoring, reporting, contract management, and SB 1383 implementation costs.

The Finance Director has reviewed this staff report for compliance with San Marino City Code §02.06.05.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

PAGE 38 of 1808
10 RECOMMENDATION
Staff recommends that the City Council:

ATTACHMENTS

1. Draft Resolution No. R-25-27

2. Proposition 218 Notice

3. Annual Rate Adjustment Methodology

4. Rates for Extra Pickups of Estate Bins

5. Proposed Solid Waste Services Rates
PAGE 39 of 1808
STAFF REPORT ATTACHMENT 1
DRAFT RESOLUTION NO. R-25-27
PAGE 40 of 1808
1 RESOLUTION NO. R-25-27

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA, ESTABLISHING SOLID
WASTE SERVICES RATES EFFECTIVE OCTOBER 1, 2025
WITH ANNUAL ADJUSTMENTS EACH JULY 1 FOR A
FIVE-YEAR PERIOD BEGINNING JULY 1, 2026
WHEREAS, the City of San Marino (“City”) provides solid waste services to property owners (who may also be referred to as “owners”) within the incorporated City limits. These “solid waste services” include a two-stream collection and transportation service for trash/recyclables and organics, as well as sorting and marketing of recyclable materials, anaerobic digestion and composting of organics, state mandated diversion programs for additional materials and landfill disposal of the solid waste that is collected; and
WHEREAS, the City is authorized to establish fees, rates, and charges for the solid waste services provided to each property owner in accordance with Health and Safety Code Sections 5470-5474.10, and “Proposition 218” (California Constitution Article XIII D, Section 6; as it is implemented by the Legislature at Government Code sections 53750 – 53759.2; and as it has been interpreted by judicial decisions).The City refers to those fees, rates, and charges as solid waste service charges or solid waste services rates (as used herein, the phrases “solid waste service charges” or and “Solid Waste Services Rates” may be used interchangeably); and WHEREAS, the purpose of the Solid Waste Services Rates is to ensure that adequate funding is provided to protect the public health, safety and general welfare through the provision of reliable and adequate solid waste services that meet current and anticipated demands to serve the owners and customers of the City; and
WHEREAS, in order to provide the most cost effective, efficient and reliable solid waste and recycling services that also meet the requirements of state law for diversion of materials from landfill disposal, and in order to establish Solid Waste Services Rates that reflect the costs of providing such services, the City undertook a competitive Request for Proposals process to establish said rates; and
WHEREAS, as a result of the Request for Proposals process summarized in the recitals to this resolution, it is recommended that the City Council adopt the updated Solid Waste Services Rates set forth on “Exhibit A”, attached hereto and incorporated herein by reference; and WHEREAS, on February 28, 2025 the City of San Marino City Council (“City Council” or “Council”) directed staff to prepare and issue a Request for Proposals for Solid Waste and Recycling Services. The City issued a Request for Proposals for Solid Waste and Recycling Services on April 11, 2025 (“Exhibit B”) which was posted on the City’s website on April 11, 2025 (www.SanMarinoCA.gov/trash) and which is attached and incorporated by this reference.

Four proposals were received. The City performed an analysis and evaluation of the proposed services and of the rates proposed for said services as shown in the Evaluation Summary Report of Proposals Received for Solid Waste and Recycling Services (“Exhibit C”) which is attached and incorporated by this reference; and
PAGE 41 of 1808
2 WHEREAS, the City determined that the rates and services proposed by Valley Vista Services would provide the most cost-effective solid waste services that both complied with state law and reflected the lowest cost to the City’s ratepayers; and WHEREAS, on May 21, 2025 the City Council awarded a contract to Valley Vista Services to provide solid waste services at the rates proposed in the Request for Proposal process.

The staff report for award of the contract to Valley Vista Services (“Exhibit D”) is attached and incorporated by this reference. “Exhibit D” contains a narrative summary of the City’s analysis and evaluation of the proposed rates and services. “Exhibit C” is an attachment to “Exhibit D”, the May 21, 2025 staff report. The staff report also included the City’s contract with Valley Vista Services (“Exhibit E”) attached hereto and incorporated by this reference, and Valley Vista Services’ proposal to the City (“Exhibit F”) which is Attachment Y to the City-Valley Vista contract in “Exhibit E” and which is attached hereto and incorporated herein by this reference. The City’s staff report (“Exhibit D”) along with Exhibits C, E and F were posted on the City’s website (www.SanMarinoCA.gov/trash) on May 20, 2025.

WHEREAS, the City has determined, after careful review and consideration of Exhibits B, C, D, E and F (collectively “the Rate Justification Documents”) that proposed changes to the City’s Solid Waste Services Rates are warranted in order to offset the City’s ongoing costs of providing solid waste services to owners and customers. The Rate Justification Documents were posted on the City’s website as described herein and have been re-posted since May 20, 2025, and are available for public review upon request; and
WHEREAS, On May 21, 2025, the City Council approved Resolution R-25-19, by which the Council directed City staff to provide notice of a public hearing to consider the approval of solid waste rates in accordance with the requirements of Proposition 218; and WHEREAS, on July 26, 2025, the City mailed the notice of public hearing (to be held on September 10, 2025) to all property owners receiving solid waste service from the City, and posted the notice on its website at (www.SanMarinoCA.gov/trash). The public hearing notice was also published in the San Marino Tribune on August 21, 2025 and on August 28, 2025 in accordance with Government Code Sections 6062a and 66018, and Health and Safety Code Section 5473.1; and
WHEREAS, consistent with the notice of public hearing, the public hearing was held on September 10, 2025, the City Council provided an opportunity for every interested person to comment on the proposed Solid Waste Services Rates, the Council considered all timely written protests from property owners and written responses from City staff, and the Council determined that the proposed Solid Waste Services Rates comply with the requirements of Proposition 218; and
WHEREAS, the City Council determines, after having duly received and considered oral and documentary evidence concerning the necessity for the proposed solid waste rates, that it is warranted and necessary to establish the Solid Waste Services Rates as set forth in this Resolution; and
WHEREAS, this Resolution is not subject to the California Environmental Quality Act PAGE 42 of 1808
3 (“CEQA”) pursuant to Public Resources Code Section 21080(b)(8), and California Code of Regulations Section 15273 (of the “CEQA Regulations”) because it establishes, modifies, structures, or restructures, and approves rates and charges for the purposes of: (1) meeting operating expenses; (2) purchasing supplies, equipment and materials; (3) meeting financial requirements; and (4) obtaining funds for capital projects necessary to maintain service within existing incorporated City limits.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves the Solid Waste Services Rates set forth on “Exhibit A,” which is attached and incorporated by this reference. The Solid Waste Services Rates approved by this Resolution shall be implemented in accordance with Resolution Section 2.

The Solid Waste Services Rates are approved based on the following findings and determinations by the City Council:

A. At the close of the public hearing on September 10, 2025, the City Council considered all timely written protests and determined that, from the total number of 4,516 parcels served by City solid waste service, the owners of a majority of those parcels did not submit a written protest. Therefore, the City Council overruled all written protests against the proposed Solid Waste Rates, and the City may approve the Solid Waste Services Rates in accordance with California Constitution Article XIII D, Section 6(a)(2), and in accordance with Health and Safety Code Section 5470, et seq.

B. The competitive Request for Proposals process conducted by the City in April and May 2025 including the Rate Justification Documents, and all evidence identified in this Resolution document, including all attachments, show that the Solid Waste Services Rates comply with the substantive requirements of Proposition 218, as set forth at California Constitution Article XIII D, Section 6(b):

1. The revenues derived from the rates do not exceed the cost of providing solid waste service to property owners or customers served by the City’s solid waste service.

2. The revenues derived from rates are not, and shall not be, used for any other purpose other than meeting the costs of providing solid waste service.

3. The amount of the rate imposed upon any parcel does not exceed the proportional cost of the solid waste service provided to that parcel.

4. The revenues derived from rates are used for solid waste services actually used by, or immediately available to, the person or owner of the property responsible for the payment of the rate.

5. No rate is imposed for general governmental services, such as police or fire, that is available to the public at large.

SECTION 2. The Solid Waste Services Rates set forth on “Exhibit A” shall be effective October 1, 2025. Thereafter, between July 1, 2026, and July 1, 2030, the Solid Waste Rates shall be PAGE 43 of 1808
CITY OF SAN MARINO RESOLUTION NO. R-25-27
PAGE 4 OF 4
4 administratively adjusted on an annual basis each July 1 in accordance with the Solid Waste Service Rate Adjustment Methodology and Rate Adjustment Factors set forth on Exhibit “G,” attached hereto and incorporated herein by reference. The solid waste rates shall not be set in an amount that exceeds those set forth in this Section 2 unless the City Council first conducts a noticed public hearing in accordance with the requirements of law including Proposition 218.

SECTION 3. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The Council hereby declares that it would have adopted this Resolution, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

PASSED, APPROVED, AND ADOPTED, at a Regular Meeting of the City Council of the City of San Marino, California, on this 10th day of September, 2025. ______________________________________

GRETCHEN SHEPHERD ROMEY
MAYOR
ATTEST:
__________________________________

ALISON WALKER

CITY CLERK
PAGE 44 of 1808
CITY OF SAN MARINO RESOLUTION NO. R-25-27
PAGE 5 OF 4
5 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Alison Walker, City Clerk of the City of San Marino, California, hereby certify that Resolution No R-25-27 was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 10th day of September, 2025, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

ALISON WALKER

CITY CLERK
PAGE 45 of 1808
City of San Marino I Exhibit A 1

EXHIBIT A

PROPOSED SOLID WASTE SERVICES RATES
Table A: Residential Basic Level of Service (monthly rates for weekly collection service) Residential 2-cart bundle -Up to 96-gal of MSW (trash)/Recycling service and up to 96-gal of Organics (Yard Trimmings + Food Scraps) service - Backyard Service $57.61 Additional Co-collected Organics (Yard Trimmings + Food Scraps) Container $14.00 Additional Co-collected MSW (i.e. trash) + Recyclables Container $35.08 Table B: Residential Customers with Bin Service – Monthly Rates Estate Bin Service Bundle Option 2.1 - 1-cubic yard co-collected trash & recycling bin with 96-gal organics cart service $200.58
Additional Estate Bin Service Option 2.1 - 1-cubic yard co-collected trash & recycling bin (per additional pickup/week) $186.58
Estate Bin Service Bundle Option 2.2 - 1.5-cubic yard co-collected trash & recycling bin with 96-gal organics cart service $211.28
Additional Estate Bin Service Option 2.2 - 1.5-cubic yard co-collected trash & recycling bin (per additional pickup/week) $197.28
Estate Bin Service Bundle Option 2.3 - 2-cubic yard co-collected trash & recycling bin with 96-gal organics cart service $221.97
Additional Estate Bin Service Option 2.3 - 2-cubic yard co-collected trash & recycling bin (per additional pickup/week) $207.97
Estate Bin Service Bundle Option 2.4 - 3-cubic yard co-collected trash & recycling bin with 96-gal organics cart service $244.83
Additional Estate Bin Service Option 2.4 - 3-cubic yard co-collected trash & recycling bin (per additional pickup/week) $230.83
Estate Bin Service Bundle Option 2.5 - 4-cubic yard co-collected trash & recycling bin with 96-gal organics cart service $264.75
Additional Estate Bin Service Option 2.5 - 4-cubic yard co-collected trash & recycling bin (per additional pickup/week) $250.75
Estate Bin Service Bundle Option 2.6 – 1-cubic yard co-collected yard trimmings and food scraps bin with 96-gal co-collected trash & recycling cart service $123.75 Additional Estate Bin Service Option 2.6 – 1-cubic yard co-collected yard trimmings and food scraps bin (per additional pickup/week) $88.67 Estate Bin Service Bundle Option 2.7 - 1.5-cubic yard co-collected yard trimmings and food scraps bin with 96-gal co-collected trash & recycling cart service $133.61 Additional Estate Bin Service Option 2.7 - 1.5-cubic yard co-collected yard trimmings and food scraps bin (per additional pickup/week) $98.53 Estate Bin Service Bundle Option 2.8 - 2-cubic yard co-collected yard trimmings and food scraps bin with 96-gal co-collected trash & recycling cart service $165.81 Additional Estate Bin Service Option 2.8 - 2-cubic yard co-collected yard trimmings and food scraps bin (per additional pickup/week) $130.73 Note: The Estate bin service rates above do not include the push out service to get the container from the residents’ back or side-yard out to the curb for collection. The rates for Additional Estate Bin Service Pickups are as shown in Attachment 1 to this Exhibit A.

PAGE 46 of 1808
City of San Marino I Exhibit A 2
Table C: Commercial and Multi-Family Co-collected Food Scraps and Yard Trimmings (monthly rates)
1x/wk 2x/wk 3x/wk 4x/wk 5x/wk 6x/wk
35-gallon Cart $52.55 $59.09 $61.62 $83.29 $94.70 $102.35 65-gallon Cart $58.58 $71.14 $69.44 $107.41 $124.84 $138.52 1 Cubic Yard Bin (standalone
or half of 2-yard split bin) $64.61 $83.20 $77.26 $131.52 $154.99 $174.69

1.5 Cubic Yard Bin (standalone
or half of 3-yard split bin) $93.79 $163.90 $177.91 $292.92 $451.87 $530.94 2 Cubic Yard Bin (standalone
or half of 3-yard split bin) $153.25 $271.16 $279.36 $490.28 $598.79 $701.68 Table D: Commercial and Multi-Family Co-collected MSW and Recycling (monthly rates) 1x/wk 2x/wk 3x/wk 4x/wk 5x/wk 6x/wk
35-gallon Cart $49.48 $90.32 $135.47 $180.63 $210.23 $237.50 65-gallon Cart $82.47 $150.53 $225.79 $301.05 $350.39 $395.83 95-gallon Cart $98.96 $180.63 $270.95 $361.26 $420.46 $474.99 1 Cubic Yard Bin (standalone
or half of 2-yard split bin) $221.32 $401.96 $602.94 $803.91 $931.66 $1,048.42

1.5CubicYardBin(standalone
or half of 3-yard split bin) $230.27 $419.86 $629.78 $839.71 $976.41 $1,102.12 2 Cubic Yard Bin (standalone
or half of 4-yard split bin) $239.22 $437.75 $656.63 $875.51 $1,021.15 $1,155.81 3 Cubic Yard Bin $257.12 $473.55 $710.33 $947.10 $1,110.65 $1,263.21 4 Cubic Yard Bin $275.02 $509.35 $764.02 $1,018.70 $1,200.14 $1,370.60 6 Cubic Yard Bin $310.81 $580.94 $871.42 $1,161.89 $1,379.13 $1,585.39 Table E: On-call Compactor and Roll-off Box Service (rate per collection) Size Recycling Food Scraps Yard Trimmings Co-collected Food Scraps and Yard Trimmings
3-yard Compactor $170.38 $170.38 $170.38 $170.38
4-yard Compactor $231.55 $231.55 $231.55 $231.55
6-yard Compactor $364.60 $364.60 $364.60 $364.60
10-yard Compactor $417.02 $417.02 $417.02 $417.02
20-yard Compactor $417.02 $417.02 $417.02 $417.02
25-yard Compactor $417.02 $417.02 $417.02 $417.02
30-yard Compactor $417.02 $417.02 $417.02 $417.02
40-yard Compactor $417.02 $417.02 $417.02 $417.02
10-yard Roll-off Box $396.74 $396.74 $396.74 $417.02
20-yard Roll-off Box $396.74 $396.74 $396.72 $396.74
25-yard Roll-off Box $396.74 $396.74 $396.74 $396.74
30-yard Roll-off Box $396.74 $396.74 $396.74 $396.74
40-yard Roll-off Box $396.74 $396.74 $396.74 $396.74
PAGE 47 of 1808
City of San Marino I Exhibit A 3
Table F: Temporary Bin and Roll-Off Box Service - Including 2, 3, 4, and 6 yard Bin Service (rate per collection)
Size Frequency of
Collection Recycling FoodScraps
Yard
Trimmings
Co-collected
Food Scraps
and Yard
Trimmings
Mixed
Construction &
Demolition
2-yard
Bin
Same day (same day
collection service - cost
per collection)
$154.39 $154.39 $154.39 $154.39 $324.44
2-yard
Bin
Weekly (i.e. Monday
collection, with the
collection again on the
following Monday -
cost per collection)
$154.39 $154.39 $154.39 $154.39 $324.44
2-yard
Bin
Weekend (i.e. collection
on Saturday or Sunday
- cost per collection)
$154.39 $154.39 $154.39 $154.39 $324.44
3-yard
Bin
Same day (same day
collection service - cost
per collection)
$157.55 $157.46 $157.55 $157.55 $338.59
3-yard
Bin
Weekly (i.e. Monday
collection, with the
collection again on the
following Monday -
cost per collection)
$157.55 $157.46 $157.55 $157.55 $338.59
3-yard
Bin
Weekend (i.e. collection
on Saturday or Sunday
- cost per collection)
$157.55 $157.46 $157.55 $157.55 $338.59
4-yard
Bin
Same day (same day
collection service - cost
per collection)
$160.71 $160.71 $160.71 $160.71 $352.73
4-yard
Bin
Weekly (i.e. Monday
collection, with the
collection again on the
following Monday -
cost per collection)
$160.71 $160.71 $160.71 $160.71 $352.73
4-yard
Bin
Weekend (i.e. collection
on Saturday or Sunday
- cost per collection)
$160.71 $160.71 $160.71 $160.71 $352.73
6-yard
Bin
Same day (same day
collection service - cost
per collection)
$167.02 $167.02 $167.02 $167.02 $381.03
6-yard
Bin
Weekly (i.e. Monday
collection, with the
collection again on the
following Monday -
cost per collection)
$167.02 $167.02 $167.02 $167.02 $381.03
6-yard
Bin
Weekend (i.e. collection
on Saturday or Sunday
- cost per collection)
$167.02 $167.02 $167.02 $167.02 $381.03
10-yard
Roll-off
Weekly (i.e. Monday
collection, with the
collection again on the
following Monday -
cost per collection)
$379.62 $379.62 $379.62 $379.62 $885.69
10-yard
Roll-off
Weekend (i.e. collection
on Saturday or Sunday
- cost per collection)
$379.62 $379.62 $379.62 $379.62 $885.69
PAGE 48 of 1808
City of San Marino I Exhibit A 4
Size Frequency of
Collection Recycling FoodScraps
Yard
Trimmings
Co-collected
Food Scraps
and Yard
Trimmings
Mixed
Construction &
Demolition
10-yard
Roll-off
Same day (same day
collection service - cost
per collection)
$379.62 $379.62 $379.62 $379.62 $885.69
20-yard
Roll-off
Weekly (i.e. Monday
collection, with the
collection again on the
following Monday -
cost per collection)
$379.62 $379.62 $379.62 $379.62 $885.69
20-yard
Roll-off
Weekend (i.e. collection
on Saturday or Sunday
- cost per collection)
$379.62 $379.62 $379.62 $379.62 $885.69
20-yard
Roll-off
Same day (same day
collection service - cost
per collection)
$379.62 $379.62 $379.62 $379.62 $885.69
25-yard
Roll-off
Weekly (i.e. Monday
collection, with the
collection again on the
following Monday -
cost per collection)
$379.62 $379.62 $379.62 $379.62 $885.69
25-yard
Roll-off
Weekend (i.e. collection
on Saturday or Sunday
- cost per collection)
$379.62 $379.62 $379.62 $379.62 $885.69
25-yard
Roll-off
Same day (same day
collection service - cost
per collection)
$379.62 $379.62 $379.62 $379.62 $885.69
30-yard
Roll-off
Weekly (i.e. Monday
collection, with the
collection again on the
following Monday -
cost per collection)
$379.62 $379.62 $379.62 $379.62 $885.69
30-yard
Roll-off
Weekend (i.e. collection
on Saturday or Sunday
- cost per collection)
$379.62 $379.62 $379.62 $379.62 $885.69
30-yard
Roll-off
Same day (same day
collection service - cost
per collection)
$379.62 $379.62 $379.62 $379.62 $885.69
40-yard
Roll-off
Weekly (i.e. Monday
collection, with the
collection again on the
following Monday -
cost per collection)
$379.62 $379.62 $379.62 $379.62 $885.69
40-yard
Roll-off
Weekend (i.e. collection
on Saturday or Sunday
- cost per collection)
$379.62 $379.62 $379.62 $379.62 $885.69
40-yard
Roll-off
Same day (same day
collection service - cost
per collection)
$379.62 $379.62 $379.62 $379.62 $885.69
PAGE 49 of 1808
City of San Marino I Exhibit A 5
Table G: Special Event Service – Cost per Container
Size MSW - Landfill Recyclables Food Scraps
35-gallon Cart $29.49 $28.03 $70.79
65-gallon Cart $41.29 $39.23 $76.69
95-gallon Cart $47.19 $44.83
1 Cubic Yard Bin (standalone or half of
2-yard split bin) $47.19 $44.83 $117.98

1.5 Cubic Yard Bin (standalone or half
of 3-yard split bin) $308.78 $293.34 $147.47
2 Cubic Yard Bin (standalone or half of
4-yard split bin) $308.74 $293.34 $176.97
3 Cubic Yard Bin (standalone or half
of 6-yard split bin) $315.10 $299.35
4 Cubic Yard Bin $334.05 $305.34
6 Cubic Yard Bin $759.26 $317.34
10-yard Roll-off $759.26 $721.29
20-yard Roll-off $759.26 $721.29
25-yard Roll-off $759.26 $721.29
30-yard Roll-off $759.26 $721.29
40-yard Roll-off $759.26 $721.29
20-yard Compactor $834.05 $792.35
25-yard Compactor $834.05 $792.35
30-yard Compactor $834.05 $792.35
40-yard Compactor $834.05 $792.35
Table H: Emergency Service – Cost per Container
Size MSW
3 Cubic Yard Bin $184.05
4 Cubic Yard Bin $196.25
6 Cubic Yard Bin $220.64
10-yard Roll-off $1,125.31
20-yard Roll-off $1,125.31
25-yard Roll-off $1,222.86
30-yard Roll-off $1,222.86
40-yard Roll-off $1,222.86
PAGE 50 of 1808
City of San Marino
I Exhibit A 6
Table I: Special Services
Residential Bulky Goods Collection Service (For additional Collections of Bulky Goods from Residential Premises in Excess of Two (2) per year) $45.93 per pick-up Commercial Bulky Goods Collection Service $45.93 per pick-up Repair and Maintenance of Compactor $77.63 per hour
Bin Cleaning Service $60.03 per bin
Cart Cleaning $25.88 per cart
Bin Replacement/Exchange $258.75 per bin
Commercial Bin Wheel-Out Service (25' - 50') - these push out rates apply only to commercial customers, not Estate bin service customers $46.58 per bin per month Commercial Bin Wheel-Out Service (51' - 75') - these push out rates apply only to commercial customers, not Estate bin service customers $67.28 per bin per month Residential Estate bin push out service (i.e. staging Estate bin at the curb for service) $35.00
per bin per
month per
service day
Extra Pick-up - Residential Cart $31.05 per cart
Extra Pick-up - Commercial/Multi-family Cart $43.12 per cart Extra Pick-up - Commercial/Multi-family Bin $115.92 per bin Roll-off or Compactor Service - False or Dry Run $310.50 per instance Power wash/steam cleaning of enclosure $258.75 per instance Commercial/Multi-family Sunday Collection Service Premium (added to existing rate per container per month) $160.43
per
container
per month
Roll-off/compactor overage charges - Landfill (if max weight is included in rate and load exceeds max weight - include a per ton cost) $121.10 per ton Roll-off/compactor overage charges - Mixed C&D (if max weight is included in rate and load exceeds max weight - include a per ton cost) $121.10 per ton Clean-up Bin Trip Charge $155.25 per instance
Clean Up Bin Overweight Charge $121.10 per ton
Roll-off Relocation Charge $170.78 per instance
Overweight Roll-off Extra Charge if Special Vehicle is Needed to Haul Container in Excess of 10 Tons Loaded Weight (in addition to standard rolloff rate) $310.50 per instance
Daily Rental Over 7 Days for Temporary 2,3,4, and 6-yard bins $12.41 per day Daily Rental Over 7 Days for Temporary 10,20,30 and 40-yard bins $31.04 per day Compactor cleaning charge $258.75 per instance
Commercial Resumption of Service Charge (only after discontinuation for non-payment, includes redelivery of containers if removed from premises) $62.10 per instance Residential Resumption of Service Charge (only after discontinuation for non-payment, includes redelivery of containers if removed from premises) $62.10 per instance PAGE 51 of 1808
City of San Marino
I Exhibit A 7
Table I: Special Services (continued)
Commercial Stinger service / Scout Service - per Container per occurrence - these rates apply only to commercial customers, not Estate customers $10.76 per
container
per
occurrence
Locking Bin Installation $31.05 per instance
Emergency Collection, hourly rate for (1) crew and (1) vehicle $181.13 per hour Bin Locking Lids Fee $11.39 per month
Locked Enclosure Gate Fee $11.39 per month
Cart exchange in excess of 1 free annual exchange. Can be exchanged for same or different cart size $38.52 perexchange
Damaged Residential Cart Replacement in excess of 2 times per year at no charge $55.15 perexchange
Non-damaged residential cart exchange for same or different size Cart up to 1 time per year at no charge $0.00 per
household
Damaged Residential Cart Replacement up to 2 times per year at no charge $0.00 per replacement
PAGE 52 of 1808
Exhibit A Attachment 1 Page 1 of 2

EXHIBIT A
ATTACHMENT 1

CALCULATION OF RATES FOR EXTRA BIN PICKUPS FOR

RESIDENTIAL BIN SERVICE CUSTOMERS (ESTATE CUSTOMERS)
Residential customers with backyard bin (i.e. a 1, 1.5, 2, 3, or 4 cubic yard dumpster) service will be required to have two containers: one container for trash/recyclables and one container for organics (yard trimmings/food scraps). Based upon the types of materials, a Residential customer with backyard bin service may choose from the bundled container configurations at the rates listed in Exhibit A Proposed Solid Waste Services Rates.

The bundled container configurations for Residential customers with backyard bin service include one bin and one cart. If the Residential customer generates more trash/recyclables than organics (yard trimmings/food scraps), the customer will receive a trash/recyclables bin (i.e. a 1, 1.5, 2, 3, or 4 cubic yard dumpster) and a 96-gallon organics (yard trimmings/food scraps) cart. If the Residential customer generates more organics (yard trimmings/food scraps) than trash/recyclables, the customer will receive an organics (yard trimmings/food scraps) bin (i.e. a 1, 1.5, 2, 3, or 4 cubic yard dumpster) and a 96-gallon trash/recyclables cart.

Calculation of Monthly Rates for Extra Bin Pickups
In the event Residential customers with bin service desire more than once per week pickup of their bin, the proposed monthly rates in Table 2 of Exhibit A apply. The proposed rates are calculated utilizing the Proposed Residential Estate Bin Service Bundled Option Rates 2.1 through 2.8 (listed in Table B of Exhibit A) and deducting either the Additional Cart Rate for Co-Collected Organics Carts or the Additional Cart Rate for Co-Collected Trash/Recyclables Carts in the Residential Basic Level of Service (listed in Table A on Exhibit A). The result is the monthly rate for each additional bin pickup per week. Since the additional pickups per week apply only to the bin service and not the cart service, the cost for the cart service is deducted from the bundled rate.

Sample calculations are provided on page two.

PAGE 53 of 1808
Exhibit A Attachment 1 Page 2 of 2
Sample Calculation of Monthly Rate for One Additional Bin Pickup Per Week for an Estate Customer with a Trash/Recyclables Bin and an Organics Cart:

Monthly rate for Estate Bin Service Bundle Option 2.1
(1-cubic yard co-collected trash & recycling bin with $200.58 96-gal organics cart service)
Deduct monthly ‘Additional Organics Cart’ Rate - $14.00 _______
Monthly rate for one additional pickup per week of the bin in Estate Bin Service Bundle Option 2.1 (1-cubic yard $186.58 co-collected trash & recycling bin)
Sample Calculation of Monthly Rate for One Additional Bin Pickup Per Week for an Estate Customer with an Organics Bin and a Trash/Recyclables Cart:

Monthly rate for Estate Bin Service Bundle Option 2.6
(1-cubic yard co-collected yard trimmings & food scrap bin $123.75 with 96-gal co-collected trash & recycling cart
trash & recycling cart service)
Deduct monthly ‘Additional Trash & Recycling Cart’ Rate - $35.08 _______
Monthly rate for one additional pickup per week of the bin in Estate Bin Service Bundle Option 2.6 (1-cubic yard co-collected yard trimmings & food scrap bin) $88.67
The Proposed Residential Estate Bin Service Bundled Option Rates 2.1 through 2.8, as well as the Additional Cart Rate for Co-Collected Organics Carts and the Additional Cart Rate for Co-Collected Trash/Recyclables Carts used in the above calculations were included in the City of San Marino Notice of Public Hearing on Proposed Increase in Solid Waste Rates mailed on July 26, 2025 and posted on the City’s website www.sanmarinoca.gov/trash.

PAGE 54 of 1808

REQUEST FOR PROPOSALS
For the Collection, Transportation, Processing
and Diversion of Recyclable Materials, and Other
Materials and For the Collection, Transportation
and Disposal of Municipal Solid Waste
Issued By:

City of San Marino
2200 Huntington Drive
San Marino, CA 91108
April 11, 2025

EXHIBIT B
PAGE 55 of 1808
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1 PROJECT OVERVIEW.........................................................................................................................5

1.1 INTRODUCTION...................................................................................................................................5

1.2 ORGANIZATION OF THIS REQUEST FOR PROPOSALS............................................................6

1.3 GENERAL REQUIREMENTS ..............................................................................................................7

1.3.1 Electronic Submittal ...................................................................................................................................................7

1.3.2 Paper Submittal ............................................................................................................................................................7

1.3.3 Signature and Authority............................................................................................................................................7

1.3.4 Cost for Preparation of Proposals/Ownership of Proposals/Reimbursement to the City for RFP Preparation...................................................................................................................................................................................8

1.3.5 Proposals Are Subject to California Public Records Act.............................................................................8

1.3.6 Rights Reserved by the City.....................................................................................................................................9

1.4 KEY DATES ......................................................................................................................................... 11

1.4.1 Proposers Submit Letter to City Declaring Intent to Participate in the RFP Process..................11

1.4.2 City Meetings With Each Proposer.....................................................................................................................12

1.4.3 Proposers’ Submittal of Questions from April 15-18, 2025....................................................................12

1.4.4 City’s RFP Coordinator ............................................................................................................................................13

1.4.5 Submission Deadline and Address.....................................................................................................................13

1.4.6 In Addition to the City Meetings Identified in Section 1.4.2, the City May Hold Additional Meetings With Selected Proposers to Discuss Their Submitted Proposals.............................................................14 2 PROJECT BACKGROUND............................................................................................................... 15

2.1 DISCLAIMER FOR INFORMATION PROVIDED BY CITY ....................................................... 15

2.2 EXISTING SOLID WASTE AND RECYCLING SYSTEM ............................................................. 15

2.2.1 Solid Waste Collection .............................................................................................................................................16

2.2.2 Industrial Services - Roll Off, Compactor and Temporary Bin/Cub Service....................................18

2.2.3 Construction and Demolition Debris Diversion Programs......................................................................18

2.2.4 Other Diversion Programs.....................................................................................................................................19

2.2.5 Languages......................................................................................................................................................................20

2.2.6 New Developments within the City ...................................................................................................................20 3 TECHNICAL REQUIREMENTS ...................................................................................................... 21

3.1 TECHNICAL REQUIREMENTS ....................................................................................................... 21

3.1.1 Agreement.....................................................................................................................................................................21

3.1.2 Diversion Collection Services ...............................................................................................................................21

3.1.3 MSW Collection Services.........................................................................................................................................24

3.1.4 Processing Facilities .................................................................................................................................................25

3.1.5 Diversion Requirements.........................................................................................................................................26

3.1.6 INTERIM Containers to be Provided.................................................................................................................27

3.1.7 NEW Containers to be Provided..........................................................................................................................28

3.1.8 INTERIM Vehicles to be Provided.......................................................................................................................28

3.1.9 NEW Vehicles to be Provided...............................................................................................................................28

3.1.10 Billing ..............................................................................................................................................................................28

3.1.11 One (1) Full-Time Recycling Coordinator in San Marino.........................................................................29

3.1.12 Plan for Interim Period............................................................................................................................................29

3.1.13 Implementation Plan................................................................................................................................................29

3.1.14 Edible Food Donation Programs – Selected Proposer to Cooperate and Assist with City’s and Regional Efforts..................................................................................................................................................................................29

3.1.15 Residential On-Call Bulky Item Pick Up...........................................................................................................30

3.1.16 Compost Giveaways..................................................................................................................................................30

3.1.17 Community Shredding Events..............................................................................................................................30 PAGE 56 of 1808
- 3 -
4 BUSINESS ARRANGEMENTS ........................................................................................................ 31

4.1 COMPENSATION TO SELECTED PROPOSER............................................................................ 31

4.2 LIQUIDATED DAMAGES ................................................................................................................. 32

4.3 ADJUSTMENTS TO COSTS.............................................................................................................. 32

4.4 BONDS AND INSURANCE................................................................................................................ 33

4.5 AB 1669............................................................................................................................................... 33

4.6 INDEMNIFICATION OF CITY ......................................................................................................... 33 5 PROPOSAL REQUIREMENTS AND EVALUATION................................................................... 34

5.1 EVALUATION PROCESS .................................................................................................................. 34

5.1.1 Evaluation .....................................................................................................................................................................34

5.2 PROPOSAL EVALUATION CRITERIA.......................................................................................... 35

5.3 PROPOSAL FORMS........................................................................................................................... 40

5.4 CITY COUNCIL AWARD OF AGREEMENT.................................................................................. 40

5.5 PROPOSAL FORMS........................................................................................................................... 41 PROPOSAL FORM 1: PROPOSAL TRANSMITTAL LETTER........................................................... 43 PROPOSAL FORM 2: PROPOSER INFORMATION........................................................................... 44 PROPOSAL FORM 3: PROPOSER BACKGROUND AND EXPERIENCE......................................... 45 PROPOSAL FORM 4: PROPOSER REFERENCES............................................................................... 46 PROPOSAL FORM 5: NAMES AND RESUMES OF KEY PERSONNEL ........................................... 47 PROPOSAL FORM 6: STRUCTURE OF PROJECT TEAM.................................................................. 49 PROPOSAL FORM 7: CONTRACTOR FURNISHED COLLECTION DRIVERS .............................. 50 PROPOSAL FORM 8: NEW COLLECTION VEHICLES FOR CURRENT COLLECTION SYSTEM TO BE FURNISHED BY CONTRACTOR................................................................................................ 51 PROPOSAL FORM 9: INTERIM VEHICLES TO BE FURNISHED BY CONTRACTOR................. 52 PROPOSAL FORM 10: MAKE/MODEL AND SPECIFICATIONS OF COLLISION AVOIDANCE SYSTEMS ON NEW COLLECTION VEHICLES..................................................................................... 53 PROPOSAL FORM 11: NUMBERS AND TYPES OF NEW CONTAINERS FOR THE CURRENT COLLECTION SYSTEM TO BE FURNISHED BY CONTRACTOR..................................................... 54 PROPOSAL FORM 12: NUMBERS AND TYPES OF INTERIM CONTAINERS TO BE FURNISHED BY CONTRACTOR............................................................................................................. 58 PROPOSAL FORM 13: CONTRACTOR’S PLAN FOR INTERIM PERIOD...................................... 62 PROPOSAL FORM 14: IMPLEMENTATION PLAN........................................................................... 64 PROPOSAL FORM 15: DESCRIPTION OF MATERIALS RECOVERY PROCESSING FACILITY(IES) – CLEAN MRF................................................................................................................ 65 PAGE 57 of 1808
- 4 -
PROPOSAL FORM 16: DESCRIPTION OF COMPOST PROCESSING FACILITY(IES) TO BE

USED FOR YARD TRIMMINGS AND/OR FOOD SCRAPS AND/OR CO-COLLECTED YARD TRIMMINGS AND FOOD SCRAPS......................................................................................................... 66 PROPOSAL FORM 17: DESCRIPTION OF FOOD SCRAP AND/OR YARD TRIMMINGS

AND/OR CO-COLLECTED YARD TRIMMINGS AND FOOD SCRAPS PROCESSING FACILITY (IES) TO BE USED – ANAEROBIC DIGESTION.................................................................................. 69 PROPOSAL FORM 18: DESCRIPTION OF CONSTRUCTION AND DEMOLITION DEBRIS PROCESSING FACILITY(IES) TO BE USED ........................................................................................ 72 PROPOSAL FORM 19: PENDING LITIGATION AND ASSESSMENT OF LIQUIDATED DAMAGES ................................................................................................................................................... 73 PROPOSAL FORM 20: EXCEPTIONS TO AGREEMENT................................................................... 75 PROPOSAL FORM 21: FINANCIAL STATEMENTS........................................................................... 76 PROPOSAL FORM 22: AB 1669 STATEMENT.................................................................................. 77 PROPOSAL FORM 23: CONTRACTOR’S PROPOSED PLAN TO PROVIDE THE CURRENT RESIDENTIAL BACKYARD/SIDEYARD COLLECTION SYSTEM.................................................... 78 PROPOSAL FORM 24: CONTRACTOR’S EXPERIENCE WITH TRANSITIONING TO A NEW CITY.............................................................................................................................................................. 79 PROPOSAL FORM 25: CONTRACTOR’S PROPOSED PLAN TO PROVIDE AN OPTIMIZED RESIDENTIAL BACKYARD/SIDEYARD COLLECTION SYSTEM.................................................... 80 PROPOSAL FORM 26: DESCRIPTION OF LANDFILL DISPOSAL FACILITY(IES)..................... 81 PROPOSAL FORM 27: NEW COLLECTION VEHICLES FOR THE OPTIMIZED COLLECTION SYSTEM TO BE FURNISHED BY CONTRACTOR............................................................................... 82 PROPOSAL FORM 28: NUMBERS AND TYPES OF NEW CONTAINERS FOR THE OPTIMIZED COLLECTION SYSTEM TO BE FURNISHED BY CONTRACTOR..................................................... 83 PROPOSAL FORM 29: PROPOSED RATES TO BE CHARGED ....................................................... 87 6 AGREEMENT AND ATTACHMENTS............................................................................................ 88 7 APPENDICES TO REQUEST FOR PROPOSALS......................................................................... 89 PAGE 58 of 1808
1 PROJECT OVERVIEW

1.1 INTRODUCTION
The City of San Marino (“the City”) is requesting proposals to provide collection, transportation and disposal of municipal solid waste; and the collection, transportation, processing and diversion of recyclable materials; and the collection, transportation, processing and diversion of yard trimmings, food scraps, and other materials for a ten (10) year period beginning June 1, 2025 and terminating June 30, 2035. The City has an existing contract with Athens Services (Athens), which the company has chosen to terminate as of May 30, 2025.

The City recognizes that the timeframe for this RFP is compressed due to the unusual circumstances of needing to obtain a service provider to assume operations by June 1, 2025. The City believes that a fair, transparent RFP process is the best way to achieve a ten (10) year operating contract with terms and rates that best serve the City’s ratepayers.

To this end, all communication with the City shall be in writing, with the exception of meetings with individual proposers described below. Due to the timeframe, individual meetings will be held instead of a pre-proposal conference, in order to relay as much information about the RFP, contract and proposal requirements as possible in the most expeditious manner. As described in more detail in Section 1.4.2 below, a question/answer log shall be kept by the City of all written questions submitted and all questions asked during the individual meetings with each proposer. The Log of all questions and their respective answers shall be provided to all proposers at the same time. (See schedule below for issuance of City’s Question & Answer Log.) The questions will be compiled anonymously without listing the company that asked the question. This ensures that all information will be available to all proposers without providing an advantage to any of the proposers.

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6 The schedule for this procurement process is anticipated to be as follows:

Action Date
RFP Released April 11, 2025
Proposer 1st Set of Written Questions Submitted to City by April 16 and Proposer 2nd Set of Questions Submitted to City by April 18 (Concurrent with April 17-18 Meetings)
April 15-18, 2025
Proposer Submit Letter of Intent to City (See RFP Section 1.4.1) April 15, 2025 City Staff/EcoNomics Meetings With Proposers to Answer Their Written Questions & Receive Any Additional Written Questions from Proposers
April 17-18, 2025
City Issues Written Q & A Log to All Proposers April 25, 2025 Proposals Due by 10am – Hard Copies and via OpenGov May 2, 2025 Send Questions to Individual Proposers on Their Submittals May 9, 2025 Meetings With Proposers Regarding Their Submittals (as needed) Week of May 12-16, 2025 Special City Council Meeting to Award Contract May 23, 2025 Collection Operations Begin Under New Agreement June 1, 2025 It is recommended that Proposers set aside April 17-18, 2025 and the Week of May 12- 16, 2025 for question and answer sessions as shown in the schedule above.

1.2 ORGANIZATION OF THIS REQUEST FOR PROPOSALS
This document is organized into the following sections:
• Section 1 summarizes the general requirements for participating in the Request for Proposals (RFP) Process.
• Section 2 provides background information on the City, and its waste streams and collection systems.
• Section 3 summarizes the scope of services to be provided and certain technical requirements.
• Section 4 describes the business arrangements, including the selected Proposer’s compensation.
• Section 5 describes the specific information required in the proposal, provides the forms to be used for submission, and summarizes the evaluation process. • Section 6 contains the Agreement that the City will enter with the selected firm.

The Agreement includes Attachments A-AA, which appear at the end of the Agreement.

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7 • Section 7 contains the Appendices to this Request For Proposals that provide additional background information on San Marino’s solid waste and recycling systems as described in Section 2.

1.3 GENERAL REQUIREMENTS
The Proposer shall submit electronic and printed versions of the Proposal and forms that are complete and contain a substantial level of detail to allow adequate evaluation on a technical and financial basis by the City.

1.3.1 Electronic Submittal
The Proposer shall submit an electronic version of the Proposal and forms via OpenGov.

The proposal forms will be completed in the following programs: Microsoft Word, Excel and Adobe Acrobat. The electronic version of the Proposal shall be submitted via OpenGov by 10am on May 2, 2025.

To submit an electronic version of the Proposal, Proposers shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup.

Once Proposer has completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic Proposal.

1.3.2 Paper Submittal
The Proposer shall also submit one (1) original (signed) hard copy and three (3) signed hard copies of the proposal in its entirety, including all Proposal Forms, Appendices, Exhibits, and all other required documents as specified herein. The Proposal shall be typed or printed (1-1/2- or double-spaced) on 8-1/2-by-11-inch paper containing 100% post-consumer recycled content. The original shall be unbound and photocopy ready.

The copies shall be appropriately bound and may contain preprinted and photographic material at the option of the Proposer. Any oversized documents must be folded to size and secured in the proposal.

1.3.3 Signature and Authority
The Proposal must be signed on Proposal Form 1 “Proposal Transmittal Letter” by an officer of the corporation, principal, company partner, or other duly authorized person or persons with the legal authority, under California law, to make the commitments required by this Request for Proposals, including the Agreement in Section 6 of this RFP.

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8 If a Limited Partnership submits the Proposal, the name and address of the partnership, a list of all partners, and the signature of one general partner must be provided. If made by a corporation, the Proposal must indicate the name and state or country under which the corporation is incorporated, and the name, address, and federal tax identification number of the corporation. If a corporation makes the Proposal, and it is not signed by two officers as required by California law, a certified copy of the appropriate section of the bylaws or a resolution of the Board of Directors of the corporation shall be furnished showing the authority of the officer who has signed the Proposal Transmittal Letter to execute contracts on behalf of the corporation. If the Proposal is made by a joint venture, a copy of the joint venture agreement, and the name, address, and organizational status of each of the joint venture partners must be provided. Where a joint venture is composed of one or more partnerships, corporations, or other entities, the information specified in this paragraph must be provided for each entity.

1.3.4 Cost for Preparation of Proposals/Ownership of
Proposals/Reimbursement to the City for RFP Preparation Each Proposal submitted in response to this Request for Proposals shall be prepared at the sole cost and expense of the Proposer with the understanding that no claims for reimbursement of such costs against the City of San Marino will be accepted. All Proposals will become the property of the City and, except for portions marked confidential, will not be returned to the Proposer.

PLEASE NOTE: Per Section 3.04.A.6 of the Agreement, upon selection, the successful Proposer will be required to make a payment to the City to offset the costs of development of the RFP and conducting the RFP and evaluation process. [The amount of the payment will be provided to proposers via an Addendum to the RFP]

1.3.5 Proposals Are Subject to California Public Records Act California case law provides that all proposals received in response to this RFP can remain confidential and will not be disclosed under the California Public Records Act (Government Code Section 7920.000 et seq.) until a final proposal has been selected to be presented to the City Council to be considered for contract award. After such time, all proposals are deemed public records. Once a Proposer is recommended for selection by the City Council, information submitted to the City by Proposers is subject to disclosure by the City upon request from any member of the public (including other Proposers) under the California Public Records Act. Proposals should not generally be marked as confidential or proprietary, and the City may refuse to consider a proposal so marked.

Except as noted below, all information contained within the proposals will become a matter of public record.

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9 The City recognized that some Proposers may consider some information which is called for in the Request for Proposals, or which may be required to be submitted in subsequent stages of the evaluation and selection process, to be a trade secret or otherwise proprietary. Information that a Proposer wishes to be considered as confidential must be clearly marked, on each page, as “CONFIDENTIAL” and submitted separately in an envelope clearly marked with the Proposer’s name and stamped “CONFIDENTIAL.” However, the City shall not be under any obligation to keep any information confidential or prevent disclosure of information that the City determines is subject to disclosure under applicable law, which determination shall be made in the sole discretion of the City.

The City shall in its sole discretion determine whether to release materials marked “CONFIDENTIAL,” but prior to releasing any such information will advise any affected Proposer of the intention to do so. Proposer may then pursue, at its sole cost and expense, any and all appropriate legal action necessary to maintain the confidentiality of such information.

Submission of a Proposal is a voluntary act, and by submitting a Proposal, each Proposer agrees to waive any potential claims for damages against the City resulting from the release of any information submitted by the Proposer in response to this Request for Proposals. Additionally, each Proposer covenants not to sue or to not seek any form of damages against the City (including without limitation attorneys' fees or other costs), as a result of the release of any information submitted by the Proposer.

By submitting a Proposal, Proposers acknowledge and voluntarily agree to be bound by all of the foregoing provisions.

1.3.6 Rights Reserved by the City
The City reserves the right, in its sole discretion, to pursue any or all of the following actions in regard to this Request for Proposals:
• Issue addenda to the Request for Proposals.
• Request additional information and/or clarification from the Proposers. • Permit the timely correction of errors or waive irregularities. • Reject any or all Proposals.
• Issue subsequent Requests for Proposals based on refinements of concepts proposed in response to the Request for Proposals.
• Withdraw this Request for Proposals.
• Extend the time for submittal of Proposals.

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10 • Negotiate prices and terms with one or more Proposers. • Take whatever other action is deemed to be in the City’s interest.

This Request for Proposals does not obligate the City to accept any Proposal, accept the lowest cost Proposal, negotiate with any Proposer, award any agreement, or proceed with the development of any programs or projects described in response to this Request for Proposal.

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11 1.4 KEY DATES
The following sections provide a description of the key dates for the RFP process.

1.4.1 Proposers Submit Letter to City Declaring Intent to Participate in the RFP Process
In order for the City to schedule meetings with individual Proposers during the period April 17-18, the City must receive confirmation from each Proposer that it intends to participate in the RFP process. An indication of intent to participate does not obligate a Proposer to ultimately submit a proposal. All Proposers that want to participate in the RFP process shall email the following letter to the City bearing the signature of a person authorized to sign on behalf of the Proposer. Letters must be emailed to the RFP Coordinator, Amber Shah at [email protected], no later than 5:00 p.m. on Tuesday, April 15.
**************************************************************************************************** Letter to be emailed to City RFP Coordinator on Company Letterhead Amber Shah, Director of Parks & Public Works/City Engineer City of San Marino
2200 Huntington Drive
San Marino, CA 91108
RE: Intent to Participate in San Marino RFP Process
Dear Ms. Shah:

Our company, (fill in company name here) intends to participate in the San Marino RFP process for procurement of solid waste and recycling collection and diversion services.

Please include our company when scheduling meetings with individual companies during the period April 17-18, 2025.

The contact person to schedule our company’s meeting is listed below with their email, telephone and cell phone numbers:
(fill in contact person and contact information)
It is my understanding that submittal of this letter of intent to participate in the RFP process does not obligate our company to submit a proposal.

Sincerely,
(Insert signature and title of person signing the letter) **************************************************************************************************** PAGE 65 of 1808
12 1.4.2 City Meetings With Each Proposer
In order to relay key information about the RFP terms and conditions and to summarize the most important items in the draft contract in Section 6 of the RFP, the City will schedule meetings with individual Proposers to be held April 17-18 at City offices. In the meetings, which will be scheduled for 2.5 hours each, the City team will answer written questions received during the period of April 15, 2025 through April 16, 2025, as well as any questions generated during the meetings. The period for question submittal starts on April 15, 2025 and goes through April 18, 2025. The City team will also answer any other questions that the Proposer has on the RFP process, the contract, the Proposal Forms, and any other aspects of the RFP process during the meeting or any additional questions submitted through April 18, 2025. If there are any questions that the City team cannot answer in the meeting, the City will respond to the Proposer by April 25, 2025.

1.4.3 Proposers’ Submittal of Questions from April 15-18, 2025 As described above in Section 1.4.2 above, the period for question submittal starts on April 15, 2025 and goes through April 18, 2025. The Proposers shall submit written questions on the City’s OpenGov Procurement portal.

Proposer shall not provide a presentation to the City during the April 17-18, 2025 meetings. The meetings held April 17-18, 2025 will be to answer the written questions submitted to the City, and to answer any additional questions that arise during the meeting. The answers to questions submitted, or developed during the meeting, will be compiled anonymously and will be included in the City’s Question and Answer Log.

The City’s complete Question and Answer Log will be issued to all Proposers on April 25, 2025 on the City’s OpenGov Procurement portal and will be emailed to all Proposers who attended meetings with the City during the period April 17-18, 2025.

As noted above, the City’s Question and Answer Log will not identify specific Proposers but will include a compilation of all the questions and answers from all Proposer meetings with the City.

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13 1.4.4 City’s RFP Coordinator
Proposers shall direct all questions about the RFP and the RFP process to the City’s RFP Coordinator in writing via the City’s OpenGov Procurement Portal.

The RFP Coordinator is:

Amber Shah
Director of Parks & Public Work/City Engineer
City of San Marino
2200 Huntington Drive
San Marino, California 91108
Telephone: (626) 300-0787
Email: [email protected]

1.4.5 Submission Deadline and Address
Both the sealed hard copy Proposals and the online submittals of Proposals must be received no later than 10:00am Local Time, on May 2. The online submittals of the Proposals shall be submitted on the City’s OpenGov Procurement Portal. The sealed hard copy Proposals shall be received at San Marino City Hall, in the office of the City Clerk, addressed as follows:

ATTN: City Clerk
City of San Marino
2200 Huntington Drive
San Marino, California 91108
To submit an electronic version of the Proposal, Proposers shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup.

Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic Proposal.

Proposals received after the deadline will be returned unopened and will not be considered. Postmarks will not be accepted as proof of receipt.

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14 1.4.6 In Addition to the City Meetings Identified in Section 1.4.2, the City May Hold Additional Meetings With Selected Proposers to Discuss Their Submitted Proposals
In order to clarify information in the proposal submitted by a Proposer, the City may invite the Proposer to meet with the City team to respond to questions about the proposal and to discuss issues related to the proposal. As shown in the RFP Schedule in Section 1.1, these meetings will be held the week of May 12-16, 2025. Proposers that are invited to meet with the City team will be notified during the week of May 5-9, 2025. As noted above, Proposers are encouraged to set aside time during the week of May 12-16, 2025 for such meetings.

Proposers shall not provide a presentation to the City during the May 12-16, 2025 meetings. These meetings are for the City team to ask the Proposers questions about their proposal and to discuss issues related to their proposal.

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15 2 PROJECT BACKGROUND

2.1 DISCLAIMER FOR INFORMATION PROVIDED BY CITY
The information in this section and in the Appendices to this RFP is provided as background to the Proposers responding to the Request for Proposals issued by the City of San Marino. The City neither warrants nor accepts responsibility for the accuracy of the information contained herein. It is the responsibility of each Proposer to undertake, at its sole cost, any desired investigation and verification of this information as may be deemed necessary to submit a response to this Request for Proposals.

2.2 EXISTING SOLID WASTE AND RECYCLING SYSTEM
Athens Services (“Athens”) currently provides collection services for commercial and residential customers in the City of San Marino. There are no multi-family properties in San Marino as of 2025. The City of San Marino entered into a non-exclusive agreement with Athens on October 1, 2003. This agreement was amended (Amendment No. 1) on April 14, 2006, and designated as an exclusive agreement. The agreement was amended a second (Amendment No. 2) and third (Amendment No. 3) time on January 1, 2011, and November 1, 2013. The current exclusive agreement (Amendment No. 4) became effective October 11, 2023. Figure 1 below shows the City’s boundary. This boundary map was provided by the City of San Marino GIS system.

Figure 1 - City of San Marino Boundary Map
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16 There are six (6) appendices to the RFP that provide more detailed background information:
• Appendix 1 contains Athens’ 2024 Bi-Annual City of San Marino Reports including tonnage information. These reports are provided from the City’s CalRecycle SB 1383 Implementation Record (IR).
• Appendix 2 contains Athens’ 2023 Monthly Tonnage Reports. These reports are provided from the City’s CalRecycle Implementation Record (IR). • Appendix 3 includes the City’s CalRecycle Electronic Annual Report (EAR) for 2023 that describe all the existing diversion programs for the City. • Appendix 4 includes the regulatory requirements of AB 1669. • Appendix 5 includes the current Franchise Agreement and Amendments 1-4. • Appendix 6 includes the Table of Current Rates of the Incumbent Company.

2.2.1 Solid Waste Collection
Residential
There currently is a residential two-stream collection system in the City of San Marino.

According to the incumbent contractor’s records from Athens’ 2024 Semi-Annual Report (provided from the City’s CalRecycle Implementation Record), municipal solid waste (MSW) and Green Waste are collected from approximately 4,323 residential customers weekly. MSW and Recyclables are co-collected in 32-gallon grey/black barrels and Green Waste is collected in 32-gallon green barrels.

The green barrel accepts yard trimmings in San Marino. There are currently no singlestream recycling barrels provided for residents. A pilot project to explore placing food scraps with yard trimmings was not fully implemented; the program was unofficial and not heavily publicized.

According to the City’s EAR from 2023, there are 3,668 residential customers with a 2- container system and 635 customers with a 1-container system.

Starting January 1, 2027, the new agreement requires the selected Proposer to provide new residential carts (as described in the new final Agreement) and other Containers, and all new vehicles, and provide 3-stream services for co-collected food scraps/yard trimmings, recyclable materials, and MSW service. Proposers should review the Attachment B, Scope of Work (SOW) in Sections 1, 2, and 3 in the Agreement in Section 6 of this RFP to review program requirements. During the interim period from June 1, 2025, through December 1, 2025 (Phase 1 of the Interim Period) and Phase 2 of the Interim Period from January 1, 2026, through December 31, 2026, the selected proposer PAGE 70 of 1808
17 may use interim containers and vehicles. See Section 3 of this RFP for more information regarding interim containers and vehicles.

Backyard/Sideyard Service
Backyard/Sideyard Service is provided to all residential customers. Drivers enter residents’ backyard or side yard, manually stage and deposit the barrel into a light-duty vehicle and place the containers back in their original location in the residents’ yard.

These light duty vehicles consolidate their payloads into a commercial front-end loader that is staged nearby in the neighborhood. The residential Backyard/Sideyard Service will continue throughout the term of the new agreement.

Residential Estate Bin Service
In addition to barrel services, the City offers Residential Estate bin services to residential customers, such as Estate Properties that generate large amounts of waste, in particular, green waste. These services can include a mix of barrels and bins.

Commercial
According to Athens’ 2024 City of San Marino Semi-Annual Reports, there were a total of 118 commercial accounts (provided from the City’s CalRecycle IR).

The City’s 2023 CalRecycle EAR reported there were seven (7) commercial accounts with a 2-container system and 113 accounts with a 1-container system.

Tonnage
According to the official tonnage figures reported in CalRecycle’s Disposal Reporting System (DRS), a total of 10,460.56 tons were disposed in 2023 from all collection sources within the City of San Marino. The 2023 CalRecycle EAR Reporting-Year Calculation Results (Per Capita) is displayed below in Table 1. Note: Transformation will be disallowed in the new Agreement.

The incumbent contractor reported in its Semi-Annual Reports (provided from the City’s CalRecycle Implementation Record) the following tonnages shown in Table 2 below, by collection sector, for calendar year 2024. Appendix 2 displays the 2023 Monthly Tonnage Reports, provided by the City’s CalRecycle IR.

Table 1: 2023 Reporting-Year Calculation Results (Per Capita) Population
Target Annual
The Calculated Disposal Rate (pounds/person/day) 6.8 4.6 PAGE 71 of 1808
18 Table 2: Total Disposal Handled by Athens in 2024, by Sector Collection
(Disposal
+
Diversion)
Res
MSW Res ORG Comm MSW
Comm
ORG
Industrial
C&D
Industrial
ORG
Industrial
MSW
Total
Tonnage
January to
June 3321.26 2161.97 1253.92 24.51 92.82 29.81 348.08 7232.38 July to
December 3205.82 1893.43 1192.32 12.16 227.44 32.67 374.49 6938.32 6527.08 4055.4 2446.24 27.53 320.26 62.48 722.57 14170.7 Diversion Res
MSW Res ORG Comm MSW
Comm
ORG
Industrial
C&D
Industrial
ORG
Industrial
MSW
Total
Tonnage
January to
June 841.25 1863.16 469.73 12.68 82.54 25.51 130.7 3425.56 July to
December 948.03 1681.16 658.24 6.25 194.11 29.25 146.55 3663.59 1789.28 3544.32 1127.97 18.93 276.65 54.76 277.25 7089.15

2.2.2 Industrial Services - Roll Off, Compactor and Temporary Bin/Cub Service
The current contractor collects permanent roll-off boxes and compactors from customers.

The total tons collected from industrial customers in 2024 was 722.57 tons as noted above in Table 2. Per Athens’ Semi-Annual Reports (provided from the City’s CalRecycle IR) there were 32 roll-offs ordered in 2024. In addition to these permanent customers there are temporary roll-off services offered for residential and commercial accounts.

2.2.3 Construction and Demolition Debris Diversion Programs The City of San Marino does not currently have an exclusive agreement for the collection and processing of C&D materials. San Marino requires all covered projects to divert 65% of construction and demolition debris, measured in tonnage. The City’s 2023 EAR reported there were 28 projects that were over 1,000 sf. that qualified for C&D services.

The new Agreement will continue non-exclusive C&D service. The total tons of collection for C&D in 2024 was 320.26 tons as noted above in Table 2.

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19 2.2.4 Other Diversion Programs
The incumbent contractor operates the special collection programs summarized in Table 3 below.

Table 3: Special Diversion Programs Provided by Contractor in 2024 Material
Collected Description
Holiday
Greenery
The contractor collects holiday greenery for the 2-weeks after Christmas on regular collection day at no cost.

Bulky Item The current contractor offers bulky-item pick-up for residents and commercial customers for a charge. The contractor also hosts an annual Bulky Item Pick-up Event once per year.

Compost
Giveaway The current contractor offers two compost giveaway events annually.

In addition to the diversion programs noted above, the current contractor also provides MSW and recyclable materials collection services at City Yard, City Hall, City Community Center(s), The Old Mill, Stoneman Building, Lacy Park, Thurnher House, City Events, and School District and Schools. The new agreement will continue such services, noted above.

A list of Special Events for Events is shown below in Table 4. The new agreement will also include collection of all MSW, Recyclable Materials and Food Scraps generated, at up to twenty (20) City-sponsored Special Events per calendar year during the Term at no charge to the City as described in the new agreement, Attachment B, Section 4.5.1.

Table 4: Special Events
Recreation Program Special Events: Estimated
Attendees
Great San Marino Egg Hunt/Firefighter Pancake Breakfast 3,500 Battle of the Youth Rock Bands 1,000
Memorial Day Service 300
Lacy Park After Dark Camp-Out 300
4th of July Celebration 11,000
Summer Concerts Series (approx. 500 per concert) 3,000
Puppy Love Dog PAW-ty 800
Trunk or Treat 2,300
Home for the Holidays 1,700
Kite Making 40
Family Nights 800
Happy Hour 400
Employee Luncheon 150
Library Special Events:

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20 Open House 1,000
Delicious Destinations 250
SRC Shindig Kickoff Celebration Soiree 750

2.2.5 Languages
Predominant languages spoken in the City: English and Mandarin.

2.2.6 New Developments within the City
Currently, there are not any multi-family properties located in the City. However, the selected Proposer should be prepared to provide multi-family collection and diversion programs according to the parameters listed in Agreement and Scope of Work for future multi-family properties. A multi-family property, Scholars Grove, is planned to be constructed on the Huntington Library property during the term of this Agreement. It is planned to include seven (7) two-story buildings containing 33 residential units totaling 3,724 square feet, and a one-story, 3,312 square-foot clubhouse. It is anticipated to be completed in 2026.

Note: The above data throughout this section is provided for reference, and each Proposer shall verify the above values, considering the diversion program(s) anticipated, and the Proposer’s own experience with similar programs.

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21 3 TECHNICAL REQUIREMENTS

3.1 TECHNICAL REQUIREMENTS
The City will award the new Agreement for a period of ten (10) years. The City’s contract with the incumbent hauler terminates May 30, 2025. The selected Proposer shall begin operations and services in San Marino starting June 1, 2025. Single-Family Residential homes are provided with once per week backyard/sideyard service.

3.1.1 Agreement
Proposers must be willing and able to enter into an Agreement with the City of San Marino to provide collection, processing, disposal and diversion services for a ten (10) year period at a specified cost and under specified terms. The Agreement is in Section 6 of this RFP. It is recommended that Proposers carefully review the Agreement terms with their legal counsel. If Proposers take exception to any of the terms of the Agreement in Section 6, the Proposer must list each exception on Proposal Form 20 “Exceptions to Agreement.” Any exceptions to the Agreement will be considered as part of the evaluation process. If selected, a Proposer must be prepared to sign the Agreement with the City, with the exceptions listed on their Proposal Form 20. Failure to do so will result in disqualification and the City may select the next ranked Proposer.

3.1.2 Diversion Collection Services
The selected Proposer will provide the following diversion collection services in the City.

These plus the other programmatic requirements are provided in Attachment B Scope of Work.

Residential: Recyclable materials collection program and co-collection of food scraps and yard trimmings.

Multi-Family: Recyclable materials collection program, yard trimmings program, sourceseparated food scrap collection program, and co-collection of food scraps and yard trimmings.

Commercial: Recyclable materials collection program, yard trimmings program, sourceseparated food scrap collection program, and co-collection of food scraps and yard trimmings.

C&D: Non-exclusive construction and demolition waste diversion program PAGE 75 of 1808
22 Other Services: Holiday greenery collection, bulky goods including white goods collection program, City’s facilities’ diversion program, compost giveaway events, shredding events, special events/large venue diversion program, and related public education programs.

3.1.2.1 Single-Family Residential Diversion Programs
The RFP calls for two collection system methods. One method asks the Proposer to provide methodology and a rate to provide backyard/sideyard service to Single-Family homes similar to the system currently in place. The other method asks the Proposer to provide an optimized method and rate to provide backyard/sideyard service to SingleFamily homes.

To the best of the City’s knowledge, the residential barrels used in the Single-Family backyard/sideyard collection system are owned by residents. The rates provided by the Proposer for this current backyard/sideyard collection system will reflect the costs and cart counts to adequately service the collection of Recycling and Yard Trimmings.

The selected Proposer may use the San Marino Residential Single Family, Residential Estate and/or Commercial containers that are available on June 1, 2025 until October 1, 2025. The rates for the collection of this period will be at the current rates included in Attachment D-1. Beginning October 1, 2025, the selected Proposer will have the Proposed rates included in Attachment D to begin a utilization of carts for Residential Single-Family that allow for a safer and efficient collection of Recyclables and Yard Trimmings. If the selected Proposer needs to add to the Single Family Residential customer’s containers, then Proposer shall provide carts.

Proposal Form 29 provides Proposers a format to provide rates for the following residential diversion service lines:
• 35- and/or 65- and/or 95-gallon recyclable materials Carts. The number of Carts is one or two Carts per Residential Customer included in the Residential rate. • 35- and/or 65- and/or 95-gallon co-collected yard trimmings and food scraps processed at a composting and/or anaerobic digestion facility. The number of Carts is one Cart per Residential Customer included in the Residential rate.

The actual mix of sizes and container counts will be determined by a customer survey that will be conducted in January/February of 2026. See Attachment B of the Agreement for the required customer survey to determine customer-selected cart sizes which will provide the mix of carts and cart count to serve the City residential sector.

PAGE 76 of 1808
23 Residential Single-Family customers can also add additional carts: a second (or more) MSW carts, third (or more) recyclable materials carts, and a second (or more) co-collected food scraps and yard trimmings carts at an additional charge at the rates that will be in Attachment D.

3.1.2.2 Estate Residential Diversion Programs
Proposers shall provide rates for Estate Residential backyard/sideyard service for the Cart and Bin service bundles listed in Proposal Form 29 “Proposed Rates to be Charged” for co-collected food scraps and yard trimmings, recyclable materials, and MSW service.

Proposal Form 29 “Proposed Rates to be Charged” will become Attachment D to the final Agreement.

3.1.2.3 Commercial and Multi-Family Diversion Programs
Proposer may use the San Marino Commercial containers that are available on June 1, 2025.

As noted above, there are currently no multi-family properties located in the City.

However, the selected Proposer should be prepared to provide multi-family collection and diversion programs according to the parameters described in this RFP and listed in the Agreement and Scope of Work for future multi-family properties.

The principal diversion collection services to be provided for all multi-family properties include:
• Single-stream recyclables collection, AND
• Food scrap diversion collection, AND
• Yard trimmings collection, AND/OR
• Co-collected Yard Trimmings and Food Scraps
The principal diversion collection services to be provided for commercial businesses include:
• Single-stream recyclables collection, AND
• Food scrap diversion collection, AND
• Yard trimmings collection, AND/OR
• Co-collected Yard Trimmings and Food Scraps
Multi-family properties and commercial businesses that can document a yard trimming recycling program provided through their landscaping contractor that meets SB 1383 PAGE 77 of 1808
24 requirements for diversion will not need to obtain collection service from the selected Proposer for yard trimmings, following appropriate verification by the City. (However, see below for the requirement that a food scrap green container still be provided.) These same services shall also be provided to all temporary bin, temporary roll off and permanent roll off customers and all compactor customers.

Per the requirements of SB 1383, all customers must have both a recyclable material and a food scrap/yard trimmings recycling program in place unless the customer receives a City-issued de minimis and/or physical space constraint waiver. The City has adopted a mandatory ordinance requiring businesses to implement SB 1383-mandated programs.

The ordinance will complement the selected Proposer’s efforts in effectuating the adoption of food scrap and yard trimmings diversion programs at all commercial and multi-family properties.

The detailed Scope of Work for each of the above-mentioned services is contained in Attachment B of the Agreement. Proposers are encouraged to carefully review all of the programs required in the Scope of Work.

3.1.3 MSW Collection Services
The selected Proposer will provide solid waste collection services for residential, commercial, and business establishments within the City as more fully described in the Scope of Work contained in Attachment B of the Agreement.

Residential Single-Family and Estate MSW collection will be once weekly, backyard/sideyard service.

Proposers shall provide rates for Estate Residential backyard/sideyard service for the Cart and Bin service bundles listed in Proposal Form 29 “Proposed Rates to be Charged” for co-collected food scraps and yard trimmings, single stream recyclables, and MSW service. Proposal Form 29 “Proposed Rates to be Charged” will become Attachment D to the final Agreement.

Proposal Form 29 provides Proposers a format to provide rates for the following residential diversion service lines:
• 35- and/or 65- and/or 95-gallon MSW Carts. The number of Carts is one Cart per Residential Customer included in the Residential rate.

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25 The actual mix of sizes and container counts will be determined by a customer survey that will be conducted in January/February of 2026. See Attachment B of the Agreement for the required customer survey to determine customer-selected cart sizes which will provide the mix of carts and cart count to serve the City residential sector.

Commercial cart and bin service, roll-off, and compactor services will be provided by the selected Proposer. Roll-off and compactor service may be on a regular schedule or may be completely "on-call", at the discretion of the customer. The Scope of Work for each of these programs is contained in Attachment B of the Agreement.

3.1.4 Processing Facilities
NOTE: Proposal Form 29 “Proposed Rates to be Charged” requires all Proposers to submit rates for the types of processing facilities described below.

Proposers must use a Clean Materials Recovery Facility (MRF). The Clean MRF must include processing lines for cleanup of single material recyclables and the sorting of single stream recyclables.

Note: If it is necessary for a Proposer to use a “Dirty MRF” during the Interim Period until new containers are purchased and distributed and a 3-container system is in place, this will be allowed. It is expected that the selected Proposer will make all reasonable efforts to obtain and distribute the new containers and to obtain and utilize the new vehicles as soon as possible during the Interim Period, in order to minimize the use of a Dirty MRF.

Use of a Dirty MRF will be prohibited beginning January 1, 2027.

An Addendum to this RFP will provide instructions for how Proposers are to submit rates/costs reflecting use of a Dirty MRF for processing during the Interim Period.

Proposers shall select which type of processing facility they will use for residential cocollected food scraps and yard trimmings: 1) a composting facility and/or 2) an anaerobic digestion facility. The proposer-selected processing facility must be capable of processing Food Scraps and Yard Trimmings collected from residential customers.

For commercial and multi-family food scraps, Proposers shall select which type of processing facility they will use for commercial and multi-family food scraps, yard trimmings, and co-collected food scraps and yard trimmings (i.e., composting and/or anaerobic digestion). Proposers may choose the most cost-effective organics processing methodologies for materials collected on the commercial and multi-family routes.

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26 Detailed information regarding the proposed processing facility for commercial and multifamily organics, including gate fees and transfer costs, shall be provided in the tab titled ‘Assumptions’ in Proposal Form 29. Proposers shall include in the description of their proposed Processing Facilities how Food Soiled Paper and Compostable Plastics will be handled.

The Construction and Demolition Debris Processing Facility must be capable of processing all the construction and demolition debris that is collected by the selected Proposer in the City and must also be capable of achieving the CALGreen facility diversion rate of 65% or higher. Should the diversion rate established by CALGreen and/or the City be increased, the selected Proposer is required to meet or exceed the new diversion rate.

Proposal Forms 15, 16, 17, 18, and 26 are to be used to provide detailed information and costs for each of the processing facilities to be used. All proposed processing facilities must be fully permitted by the date of submittal of proposals in order for Proposal Forms 15, 16, 17, 18, and 26 to be considered as responsive and complete.

3.1.5 Diversion Requirements

3.1.5.1 Minimum Performance Standards and Contamination Minimization The selected Proposer will be required to implement SB 1383 diversion programs, maintain the diversion programs throughout the Agreement Term, and minimize contamination levels. The implementation and contamination minimization metrics reflect the requirements and timelines of existing laws as they are known as of the date of issuance of this RFP. These include AB 341, AB 1826, and SB 1383. See Article 10 of the Agreement for a detailed description of the metrics. See also Attachment B to the Agreement for program details and for what constitutes a “fully implemented” program at each customer.

Agreement Article 10 contains the Minimum Performance and Contamination Standards the selected Proposer must achieve. If not achieved, the Agreement requires the selected Proposer to take actions to reduce contamination to the required levels. The key Minimum Performance and Contamination Standards are:
• Attainment of at least 95% participation in SB 1383 diversion program implementation by December 31, 2027 for Commercial customers and continuation at this level or higher throughout the entire term of the Agreement. • Attainment of at least 95% participation in SB 1383 diversion program implementation within nine months of the date the Multi-Family property’s PAGE 80 of 1808
27 Certificate of Occupancy is issued by the City and continuation at this level or higher throughout the entire term of the Agreement.
• Achieve 30% or lower contamination for all Residential and Commercial streams beginning January 1, 2028 through December 31, 2028 and maintain at or below 30% contamination levels through December 31, 2029.
• Achieve 30% or lower contamination for all Multi-Family streams within one year and nine months of the date the Multi-Family property’s Certificate of Occupancy is issued by the City and maintain at or below 30% contamination levels throughout the entire term of the Agreement.
• Achieve 25% or lower contamination for all Residential and Commercial streams beginning January 1, 2030 through December 31, 2033 and maintain at or below 25% contamination levels throughout the remaining term of the Agreement. • Achieve 25% or lower contamination for all Multi-Family streams within three years of the date the Multi-Family property’s Certificate of Occupancy is issued by the City and maintain at or below 25% contamination levels throughout the entire term of the Agreement.

See Section 2 of Agreement Attachment N for how the City will evaluate whether or not the selected Proposer has achieved the required metrics.

3.1.6 INTERIM Containers to be Provided
The selected Proposer will provide interim Containers as described in the Agreement, and shall distribute the Containers to residential and commercial customers by June 1, 2025 pursuant to the requirements in Attachment B “Scope of Work”, Section 1.

Proposers shall utilize Proposal Form 12 “Numbers and Types of INTERIM Containers to be Furnished by Contractor” to list the number, sizes, style, color and type of interim Containers that will be provided and deployed.

The interim containers may include containers that are not SB 1383 color-compliant, containers previously used in other jurisdictions, and refurbished containers. The containers may include labeling and markings from other jurisdictions.

The City does not have a list of the containers provided to Residential Single-Family and/or Estate customers. To the best of the City’s knowledge, the residential barrels used in the Single-Family backyard/sideyard collection system are owned by residents.

PAGE 81 of 1808
28 3.1.7 NEW Containers to be Provided
The selected Proposer will purchase new Containers as described in the Agreement and Attachment E-1, and shall distribute the Containers to residential, commercial and multifamily customers pursuant to the schedule and requirements in Attachment B “Scope of Work”, Section 1. Proposers shall utilize Proposal Form 11 “Numbers and Types of NEW Containers to be Furnished by Contractor” to list the number, sizes, style, color and type of new Containers that will be purchased and deployed throughout 2026, however no later than January 1, 2027.

3.1.8 INTERIM Vehicles to be Provided
The selected Proposer will provide interim Vehicles as described in the Agreement to provide the collection and diversion services described in Attachment B “Scope of Work”, Sections 1, 2 and 3. Proposers shall utilize Proposal Form 9 “INTERIM Vehicles to be Furnished by Contractor” to list the type, truck/body manufacturer, model year, vehicle route, cost and approximate percentage that the vehicle will operate in the City for interim vehicles that will be provided and deployed.

The interim vehicles may be used from June 1, 2025 through December 31, 2026. Interim vehicles may include vehicles previously used in other jurisdictions.

3.1.9 NEW Vehicles to be Provided
The selected Proposer will provide new Vehicles as described in the Agreement to provide the collection and diversion services described in Attachment B “Scope of Work”, Sections 1, 2 and 3. Proposers shall utilize Proposal Form 8 “NEW Vehicles to be Furnished by Contractor” to list the type, truck/body manufacturer, model year, vehicle route, cost and approximate percentage that the vehicle will operate in the City for new vehicles that will be purchased and deployed throughout 2026, however no later than January 1, 2027.

3.1.10 Billing
The selected Proposer shall prepare all bills, collect all payments, and utilize standard procedures to collect bad debts for all customers, including residential, commercial and roll-off. Billing will be rendered monthly for all commercial/multi-family lines of business PAGE 82 of 1808
29 and quarterly for residential service lines. These billing requirements are more fully described in Attachment B of the Agreement.

Proposer shall bill commercial and roll off/compactor customers on a monthly basis, collect all payments, and utilize standard procedures to collect bad debts on commercial and roll-off/compactor accounts.

3.1.11 One (1) Full-Time Recycling Coordinator in San Marino The selected Proposer will provide one (1) experienced Recycling Coordinator on a fulltime (1.0 FTE) basis to work on programs for the City of San Marino. The tasks to be performed by the Recycling Coordinator are listed in Section 8.05 H of the Agreement, and in Attachment B and Attachment AA. For each day the City does not receive the fulltime services of the Recycling Coordinator, the liquidated damages listed in the Agreement Section 15.09 will apply. The selected Proposer will have until October 1, 2025 to have the Recycling Coordinator in place before the liquidated damages apply.

3.1.12 Plan for Interim Period
On Proposal Form 13 “Contractor’s Plan for Interim Period”, Proposers will provide a detailed schedule of key tasks to be performed and milestones to be achieved for the Interim Period beginning with the award of the Agreement through December 31, 2026.

3.1.13 Implementation Plan
On Proposal Form 14 “Implementation Plan”, Proposers will provide a detailed implementation plan beginning with January 1, 2027 through December 31, 2028. The Plan shall include a detailed schedule of all tasks to be completed during this timeframe which will include implementation of the new three-stream system, planning and deployment of the new vehicles and containers, program implementation, contamination reduction, waste characterizations, and coordination with and monthly meetings with the City.

3.1.14 Edible Food Donation Programs – Selected Proposer to Cooperate and Assist with City’s and Regional Efforts
Per SB 1383, all cities are required to divert, via edible food donation programs, 20% of the edible food waste that was disposed of in 2014, by the year 2025. The City is coordinating with local food pantries and regional food donation programs to ensure the City’s food service establishments have cost-effective and convenient access to edible PAGE 83 of 1808
30 food donation programs. The selected Proposer shall assist with the City’s efforts as described in Attachment B to the Agreement.

The selected Proposer will likely see a minor reduction in the tonnage of MSW and food scraps being contributed to programs as a result of the widespread adoption of statemandated edible food recovery programs during the term of the Agreement. As noted elsewhere, Proposers shall conduct their own independent investigation and assessment of the impact of SB 1383 requirements on proposed operations and tons projected to be collected. The City makes no warranty as to the quantity or quality of food scraps or any stream of materials that may be present during the term of the Agreement.

3.1.15 Residential On-Call Bulky Item Pick Up
Proposer shall provide for two Residential Bulky Item Collections by appointment, per calendar year per Residential Single Family and Estate Customer, up to 10 bulky items per on-call pick up, at no additional charge to the residents. See Section 4 of the Scope of Work in Attachment B of the Agreement for the requirements for Residential Bulky Item pick up.

3.1.16 Compost Giveaways
Proposer shall provide two Compost Giveaway Events per year for Residents. See Section 4.4 of the Scope of Work in Attachment B for details regarding the Compost Giveaways.

3.1.17 Community Shredding Events
Proposer shall provide two Community Shredding Events per year for Residents. See Section 4.3 of the Scope of Work in Attachment B for details regarding the Community Shredding Events.

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31 4 BUSINESS ARRANGEMENTS

4.1 COMPENSATION TO SELECTED PROPOSER
The selected Proposer will charge customers the rates in Attachments D-1 and D for services rendered pursuant to the Agreement.

From June 1, 2025 through September 30, 2025 (4-month period) the selected Proposer shall charge customers according to the incumbent company’s existing rates. (These rates will be listed in Attachment D-1 to the Agreement). In other words, the rates customers currently pay will remain the same for that 4-month period. This is in order for the City to initiate and complete a Proposition 218 notification process and to hold a public hearing for the City Council to consider setting the new rates (which will be the rates proposed by the selected proposer in Proposal Form 29).

Assuming approval of the new rates by the City Council during the 4-month period referred to above, beginning October 1, 2025 the selected Proposer will charge the rates it proposed in Proposal Form 29 “Proposed Rates to be Charged”. Proposal Form 29 will become Attachment D to the final Agreement.

The rates on Proposal Form 29 will not be adjusted for inflation, or otherwise, between the submission of the proposal forms and the first annual rate adjustment effective July 1, 2026. Therefore, the proposed rates must be in 2025 dollars.

The following cost component shall be included in the rates charged to residents and businesses: Regulatory Compliance Cost (RCC).

The City will provide via an Addendum to this RFP, the cost of the City Regulatory Compliance Cost (RCC) that will be put in the Agreement. In Proposal Form 29, Proposers are required to allocate this RCC cost to each rate line item for the City. The City may adjust this cost based on changes in the actual costs incurred by the City using the process in Attachment W. Any changes in the Regulatory Compliance Costs will lead to adjustments in the cost components associated with each rate in Proposal Form 29 per the methodology included in Attachment W.

In Proposal Form 29, Proposers shall fill in the rates for each level and type of service.

Rates must be broken down to show the collection cost, processing cost, disposal cost, and capital costs to calculate a ‘base rate’. To determine the rate for the City, Proposers shall calculate the Regulatory Compliance Cost component for each rate item based on the cost provided by the City and add the cost to the ‘base rate’. The procedure for PAGE 85 of 1808
32 adjusting costs throughout the term of the Agreement appears in Article 14 of the Agreement. A sample calculation is shown in Agreement Attachment J. The disposal portion will only be adjusted at the time that cost changes (increases/decreases) per Attachment J. Disposal costs are a pass-through cost and cannot include any mark up, overhead or administrative costs. Note: Capital cost components of the rates will not be adjusted during the term of the new agreement.

Within the categories of: Residential; Commercial & Multi-Family; Permanent Compactor and Roll-Off; Temporary Bins; Temporary Roll Offs; Permanent Roll Off; Compactor and Special Events; and Other Services; the Proposer must fill in rates for each of the following types of collection, processing and disposal services:

1. Collection of MSW hauled directly to the landfill.

2. Collection of recyclable materials for processing at a Clean MRF.

3. Collection of source-separated food scraps and processing at a Composting Facility and/or Anaerobic Digestion Facility.

4. Collection of source-separated yard trimmings and processing at a Composting Facility and/or Anaerobic Digestion Facility.

5. Co-collection of food scraps and yard trimmings for processing at a Composting Facility and/or Anaerobic Digestion Facility.

Detailed information on these programs is contained in the attached Agreement and in Attachments B (Scope of Work) and A (Definitions).

The selected Proposer shall bill and collect revenues from customers. The revenue collected by the selected Proposer for these services along with revenues from the sale of diverted materials shall be the sole sources of compensation for services rendered pursuant to Section 14.01 of the Agreement.

4.2 LIQUIDATED DAMAGES
The selected Proposer must perform all of the services included in the Agreement. For non-performance of specified services, the liquidated damages listed in Section 15.09 of the Agreement will apply.

4.3 ADJUSTMENTS TO COSTS
Article 14 and Attachment J of the Agreement describe the methods for adjustment of the collection and processing portion of the rates on an annual basis throughout the term, beginning on July 1, 2026. As noted above, the disposal cost is only adjusted when the actual landfill tip fee increases.

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33 4.4 BONDS AND INSURANCE
The selected Proposer is required to provide a performance bond and insurance coverage as described in Article 13 of the Agreement. The form and format of the performance bond appears in Attachment L.

4.5 AB 1669
State law requires that employees of the City’s incumbent contractor be given an employment opportunity with the selected Proposer. Proposers shall use Proposal Form 22 “AB 1669 Statement” to declare their intention to offer, or not offer, employment to eligible employees of the current contractor according to the terms described in AB 1669.

As required by AB 1669, Proposers offering employment will be awarded a 10% preference in the evaluation process. In the event the incumbent contractor submits a proposal, the incumbent contractor shall also receive a 10% preference if it declares its intention to continue to provide employment to its current employees. Appendix 4 includes the text of AB 1669. See also Section 8.05.J of the Agreement.

4.6 INDEMNIFICATION OF CITY
Section 13.01 of the Agreement contains a general indemnification clause requiring the selected proposer to indemnify and defend the City in numerous circumstances. The indemnification includes legal challenges to the City’s authority to enter into this Agreement and similar claims. The City will not invoke this indemnification in the event that the incumbent company decides to pursue their legal claim filed with the City, or to pursue any other legal claim or challenge to the City’s RFP process or award of the new Agreement.

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34 5 PROPOSAL REQUIREMENTS AND EVALUATION
This section describes (1) the evaluation process, (2) proposal evaluation criteria, (3) instructions on organization of information to be included in the Proposal Package, and (4) the timing of the award.

No alternates, additional programs or other changes will be considered.

NOTE: Proposer’s Plan for residential backyard/sideyard service, if different than the current method for residential backyard/sideyard service, shall be included in Proposal Form 25. This is not considered an alternate program.

5.1 EVALUATION PROCESS
Proposals will be evaluated using the process described in this section. The selected Proposer will be chosen based on the outcome of this evaluation. The evaluation process includes the following activities, which are discussed below:

1. Evaluation and analysis of each Proposal addressing the evaluation criteria listed in Section 5.2 of this RFP.

2. City staff and consultants discuss and compare the Proposals received using the evaluation criteria. The strengths and weaknesses of each proposal are analyzed and discussed. Reference checks are completed for each Proposer.

3. Award of Agreement by City Council.

5.1.1 Evaluation
The Agreement will be awarded to the Proposer that offers the greatest overall value to the City, as determined by the City Council in its sole discretion. Overall value does not necessarily mean the lowest proposed rates. As noted above, responsive Proposals will be evaluated on the basis of the criteria listed in Section 5.2. The criteria are not listed in any particular order of priority or importance.

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35 5.2 PROPOSAL EVALUATION CRITERIA
Members of the City’s staff and technical consultants will evaluate all proposals. The proposals will be evaluated based on the following criteria:

Table 17. Proposal Evaluation Criteria
Criteria Description
Organization &
Experience of Project
Team
References
• Organization chart and role of each team member in the project • Contractual arrangement among team members (if a joint venture or partnership)
• Explanation of how the local management and corporate structure are linked (if applicable)
• Key personnel assigned to the project and their experience in collection and materials diversion operations
• Number of total proposed FTE for providing all required services • Client references demonstrating Proposer's ability to maintain long-term relationships with local government agencies, including cooperation in providing requested information in a timely manner, compliance with contract requirements, responsiveness to city/county staff and customer issues, overall attitude and willingness to work as a team with cities/counties
Pending Litigation
and Assessment of
Liquidated Damages
• Number of claims and pending litigation matters, including analysis of types of claims alleged.
• Analysis of whether judgement or settlement unfavorable to the company would jeopardize the company’s ability to perform the requirements of the Agreement.
• Analysis of any trends indicating rates of vehicle collisions, property damage or other types of incidents are in excess of industry averages. • Liquidated damages assessed by a city, county or other governmental agency in last 3 years; analysis of number of times assessed, amounts and for what reasons
Agreement
Exceptions
• Number, nature and materiality of the exceptions taken to the terms of the Agreement.

Technical Capability:

Collection Operations
• Adequacy of proposed number and types of new and interim collection vehicles and reliability of collection equipment.
• Adequacy of proposed number, sizes and types of new and interim carts, bins, split bins, and roll off boxes for the required services. • Number of proposed FTE drivers for all routes and vehicles. • Consistency between number of assigned drivers and number of assigned collection vehicles for each type of route (e.g., residential, commercial, and special services - Bulky item collection, bin delivery, etc.).
• Number of proposed FTE of other personnel and adequacy to provide all required services.
• Demonstrated experience in:

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36  Implementation and administration of collection services for MSW, recyclables, yard trimmings, and food scraps from
residential, commercial, and institutional generators.
 Operation of special recycling programs such as bulky item and other similar collection programs.
 Minimum 3 years of experience providing reliable residential, commercial and roll-off collection services to a jurisdiction equal to, or larger in size, than San Marino.
 Maintaining accurate records and providing complete, accurate, and useful data to cities/counties on a consistent and timely basis.
• Proposed collection technology:
 Proposed use of and experience with cloud-based data
connecting the Proposer, generator, and City for program implementation and service monitoring
 Selection of trucks that are specifically sized and specified to the collection of MSW, recyclables, and food scraps/yard trimmings
Special Collection
Services
• Proposed Bulky Item collection programs
Technical Capability:

Processing &
Marketing of
Divertible Materials
• Operation or successful use of a fully permitted materials recovery facility
• Demonstrated ability to prepare high quality materials and sell into a dynamic and changing global economy. Ability to forecast changes in markets and adapt accordingly
• Proposed clean MRF:
 Processing capabilities
 Residue percentage
 Type and configuration of processing equipment
 Fully permitted as of proposal submittal date
 End markets for recovered materials
• Operation or successful use of a fully permitted composting and/or anaerobic digestion facility for yard trimmings, food scraps and any other organics identified as being diverted in the Proposal • Terms, duration and capacity reserved in contract for use of nonProposer owned composting or anaerobic digestion facility (if applicable)
• Proposed composting and/or anaerobic digestion facility(ies):
 Processing method(s)
 Fully permitted as of proposal submittal date
 Residue percentage
 End use(s) for diverted material(s)
• If anaerobic digestion facility is proposed, clear description of how digestate is further processed and end uses proposed for this material.

Lab test results for the final compost and/or other product(s)produced from digestate showing fitness for use by agriculture and/or other proposed end users. Evidence of required permits and all required approvals for end-use(s) of digestate.

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37 • Ability of proposed food scrap/yard trimmings facility to accept/handle/screen out and/or process the following:
 Food-soiled paper. If not accepted what is done with this material
 Commercial food scraps in plastic bags and ability to remove contents from bags using bag-breaking technology or other method such as de-packaging.
 Compostable/biodegradable plastics
• Operation or successful use of a fully permitted C&D processing facility. • Proposed C&D processing facility:
 Processing equipment and configuration
 Third party audited/verified diversion percentage at proposed facility in 2023 and 2024
 End uses for diverted material(s)
Customer Service • Demonstrated ability to provide high quality customer services over the duration of a 10-year Agreement.
• Number of FTE Customer Service Representatives (CSR’s) assigned to provide the services
• Method by which CSR’s are allocated or assigned to the City • Number of FTE CSR’s assigned for startup AND INTERIM PERIOD • Location of Customer Service call center
• Capability to meet metrics in Section 9.04 of the Agreement for telephone answering system, time on hold, number of transfers to get to a live CSR, etc.
• Capability to receive and respond to emails and texts from customers • Proposed training of CSR’s both initially and ongoing • Provision of local phone number
• Provision of interactive web site
• Capacity for online payments, billing and establishment of service/stopping service
Public Education and
Outreach
• Demonstrated ability to conduct public education services including an explanation of experience and copies/samples of materials produced for past programs, examples of the use of social media and other methods of outreach.
• Public education strategy for all subsectors of material stream (i.e., residential, multifamily, commercial, C&D, other as identified.) • Proposed communication between Recycling Coordinators, City Liaison, CSR’S and other personnel to result in comprehensive public education regarding all diversion programs and reduction of contamination in all streams
Start-Up, Interim
Period and
Implementation Plan
• Completeness, level of detail, and feasibility of Interim Plan and Implementation Plan:
 Ability to meet implementation schedule
 Experience in starting up operations in a City the size and similar character of San Marino
 Plan for handling and coordinating start-up issues including customer outreach, customer calls, missed pick-ups, etc.

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38  Documented ability to provide necessary equipment, including during the interim period
 Plan for determining sizes of carts/bins to be provided for each residential and commercial customer, including during the interim period
 Plan for interim container distribution; new container planning, ordering, preparing and distributing and removing of old containers
 Plan for interim vehicles, and new vehicle planning, ordering and deployment
 Staffing plan with detailed task descriptions for what personnel are assigned to each task
 Plan for handling and coordinating start-up issues including customer outreach, customer calls, missed pick-ups,
 Approach to coordinating the broad mandated program
diversion levels across the various residential and commercial generators with implementation of 3-stream collection by July 1, 2026
Transition • Ability to mobilize, and conduct a quick and efficient transition • Ability to provide a transition roll-out plan to the City • Ability to establish routes quickly and efficiently
• Ability to provide containers and vehicles quickly and efficiently • Ability to provide notices to customers regarding the transition • Ability to make arrangements for missed pick-ups during the transition • Ability to handle customer inquiries and complaints
• Ability to coordinate with the City during the transition Reporting • Willingness, ability and past performance in thorough monthly and annual reporting of collected, diverted, and disposed tons, including providing detailed reporting from all processing facilities, landfills, and transfer stations.
• Detailed reporting on AB 341, 1826, and SB 1383 program implementation and tracking of results, training, and program maintenance follow-up schedules.
• Demonstrated experience with use of Recyclist/Smart 1383 or similar system
• Capability and dependability of Proposer to provide all information required by the Agreement that will become part of the City’s Implementation Record required by CalRecycle pursuant to SB 1383 Environmental
Responsibility
• Provision of residential carts containing the required percentage of post-consumer and post-industrial recycled plastic content Financial Capability • Financing capacity and strength
• Evidence that financing requirements will be fulfilled • Financial strength and stability of the Proposer to guarantee performance of the Agreement
• Demonstrated ability to accurately estimate collection and diversion program costs and results
• Demonstrated capacity to handle risk factors in the Agreement, such as fluctuations in market value of recyclables
PAGE 92 of 1808
39 • Demonstrated ability to perform the scope of services in municipal contracts for the costs/rates agreed to in the Agreement • Demonstration of corporate ethics
Customized Local
Approach
• Proposal demonstrates an understanding of, and includes components to address, the unique characteristics, demographics and current conditions of San Marino
• Level of management staff assigned to the City, and the:
 Corresponding FTE of that/those positions
 Decision-making experience of that/those positions
 Ability of that/those positions to manage day-to-day operations and troubleshoot problems confidently and promptly
• Proposal evidences a local, customized approach, and not a generic approach to providing the required services
Diversion Strategy • Does proposal maximize diversion rates and participation levels • Does proposal minimize contamination of recyclables, yard trimmings, food scraps, C&D waste
• Demonstrated ability to meet AB 939, AB 341, AB 1826, AB 1594 and SB 1383 diversion requirements in another jurisdiction the size and character of the City of San Marino
• Number of FTE devoted to implementation and maintenance of diversion programs
• Types of training and educational programs for businesses and each business’s operational staff
• Demonstrated ability to hire and retain qualified Recycling Coordinator with proven track records of program implementation.
• Skill levels and experience of assigned Recycling Coordinator with diversion program implementation in other cities or counties • Reasonableness and technical feasibility of proposed diverted tons and percentages
Cost Evaluation • Proposed costs:
 Basic services
 Special services
 Capital costs are clearly identified and cross check with vehicle and equipment costs and standard depreciation methods
 Proposal reflects a comprehensive diversion and
collection/processing approach and business model that will adequately address 75% diversion mandates during the term of the Agreement.
• Supporting documentation
 Completeness
 Reasonableness
 Clear cost buildups and assumptions included in Proposal Form 29 PAGE 93 of 1808
40 Procedural
Compliance
• Proposer's compliance with:
 Requested proposal format and requirements
 No additional or alternate programs proposed. Proposer’s Plan for residential backyard/sideyard service, if different than the current method for residential backyard/sideyard service, is not considered an alternate program.
 Requests for additional information or explanation of proposal AB 1669 Employment
Offers to Incumbent’s
Employees
• Proposer’s willingness to offer employment to the incumbent contractor’s employees
Representatives of the City may contact references listed, and/or other public/private entities known to have contracted with Proposer, as part of the evaluation process.

The total annual cost for each Proposer’s services will be calculated by taking the proposed rates for each service and multiplying them by the approximate number of customers currently subscribing to each type and level of service. The resulting monthly dollar amount will be annualized and used to compare the total annual cost with the total annual cost of other Proposers.

5.3 PROPOSAL FORMS
Proposal Forms are included in Section 5.5 and request data in both narrative and tabular form. Proposers shall utilize the electronic versions of the forms, which are provided on the City’s OpenGov Procurement portal included with this RFP packet. Completed forms must be returned with Proposals in both hard copy to the City Clerk at San Marino City Hall and in electronic version on the City’s OpenGov Procurement portal as described above in RFP Sections 1.3.1 and 1.3.2. Attach additional pages to Proposal Forms as necessary.

5.4 CITY COUNCIL AWARD OF AGREEMENT
As noted in the schedule contained in RFP Section 1, the City Council is scheduled to award an Agreement to the selected Proposer is anticipated to occur on May 23, 2025.

PAGE 94 of 1808
41 5.5 PROPOSAL FORMS
Proposal Form
Number
Title Corresponding
Agreement
Attachment
Proposal Form 1: Proposal Transmittal Letter (Proposer to Retype On Company Letterhead)
N/A
Proposal Form 2: Proposer Information N/A
Proposal Form 3: Proposer Background and Experience N/A Proposal Form 4: Proposer References N/A
Proposal Form 5: Names and Resumes of Key Personnel N/A Proposal Form 6: Structure of Project Team N/A
Proposal Form 7: Contractor Furnished Collection Drivers G Proposal Form 8: New Collection Vehicles for Current Collection System to Be Furnished By Contractor
F-1
Proposal Form 9: List of Interim Vehicles to be Provided by Contractor F-3 Proposal Form 10: Make/Model and Specifications for Collision Avoidance Systems F-4 Proposal Form 11: Numbers and Types of New Containers for Current Collection System to be Furnished By Contractor
E-2
Proposal Form 12: Number and Types of Interim Containers to be Furnished by Contractor
E-4
Proposal Form 13: Contractor’s Plan for Transitional and Interim Operational Period H Proposal Form 14: Implementation Plan C
Proposal Form 15: Description of Materials Recovery Processing Facility(ies) – Clean MRF (Including Letter Demonstrating Guaranteed
Capacity and Ability to Receive Material)
O
Proposal Form 16: Description of Compost Processing Facility(ies) to Be Used for Yard Trimmings and/or Food Scraps and/or Co-Collected Yard Trimmings and Food Scraps (Including Letter Demonstrating Guaranteed Capacity and Ability to Receive Material)
P
Proposal Form 17: Description of Anaerobic Digestion Processing Facility(ies) to Be Used for Yard Trimmings and/or Food Scraps and/or CoCollected Yard Trimmings and Food Scraps (Including Letter Demonstrating Guaranteed Capacity and Ability to Receive Material)
R
PAGE 95 of 1808
42 Proposal Form 18: Description of Construction and Demolition Debris Processing Facility(ies) to be Used (Including Letter Demonstrating Capacity and Ability to Receive Material)
Q
Proposal Form 19: Pending Litigation N/A
Proposal Form 20: Exceptions to Agreement N/A
Proposal Form 21: Financial Statements N/A
Proposal Form 22: AB 1669 Statement N/A
Proposal Form 23: Contractor’s Plan to Provide the Current Residential Backyard/Sideyard Collection System
S
Proposal Form 24: Contractor’s Experience with Transitioning to a New City T Proposal Form 25: Contractor’s Plan to Provide an Optimized Residential Backyard/Sideyard Collection System
X
Proposal Form 26: Description of Landfill Disposal Facility(ies) I Proposal Form 27: New Collection Vehicles for Optimized Collection System to Be Furnished By Contractor
F-2
Proposal Form 28: Numbers and Types of New Containers for Optimized Collection System to be Furnished By Contractor
E-3
Proposal Form 29: Proposed Rates to be Charged D
PAGE 96 of 1808
43 PROPOSAL FORM 1: PROPOSAL TRANSMITTAL LETTER
(PROPOSER TO RETYPE ON COMPANY LETTERHEAD)
[Date]
Amber Shah
Parks & Public Works Director/City Engineer
City of San Marino
2200 Huntington Drive
San Marino, California 91108
Dear Ms. Shah:

In response to the Request for Proposals for the Collection, Transportation Processing and Diversion of Municipal Solid Waste, Recyclable Materials, Food Scraps, Yard Trimmings, Construction and Demolition Debris and Other Materials and for the Collection, Transportation and Disposal of Municipal Solid Waste dated April 9, 2025, [Insert name of Proposer] hereby proposes to provide said services in accordance with this Proposal, which includes the Proposal Forms and accompanying materials submitted with this Proposal in response to the City’s RFP.

The Proposer has thoroughly read and is familiar with the RFP, including all Appendices and any addenda thereto. The Proposer has conducted its own investigation and any research it deemed necessary to obtain additional data and/or verify the information contained in the RFP in order to submit this proposal. The Proposer understands that the City of San Marino may reject any and all Proposals, negotiate prices and terms with one or more proposers, and may take other action as described in the RFP.

The Proposer assures the City of San Marino that the information contained in this Proposal, including the Proposal Forms, accompanying materials submitted with it, and all of the information contained in response to the City’s RFP is correct in all material respects.

The person signing this Proposal on behalf of the Proposer is authorized to do so as described in Section 1.3.3 of the RFP.

Sincerely,
[Name of Proposer]
By:

Name:

Title:

PAGE 97 of 1808
44 PROPOSAL FORM 2: PROPOSER INFORMATION
The following person(s) should be contacted concerning questions about the submitted proposal:

Company Name:

Contact Person:

Address: ________________________________
Telephone: _______________________________
Fax: _______________________________
E-Mail:

Cell Phone:

Type of entity (corporation, partnership, sole proprietorship, joint venture, etc.):

Date of incorporation or formation:

Historical synopsis (including organization and ownership structure):

Names of Company Officers:
• Chief Executive Officer:
• Chief Financial Officer:
• Chief Operating Officer:

Names of principal owners, general partners, managing partners or shareholders, if different from Officers:

Number of years operating experience in collection operations:

PAGE 98 of 1808
45 PROPOSAL FORM 3: PROPOSER BACKGROUND AND EXPERIENCE
Describe the qualifications and experience of each member of the Project team related to the Project. Please be concise and limit the Proposer Background and Experience to information relevant to San Marino and to ten (10) pages or less. If the Proposer is comprised of more than one company, describe the qualifications and experience for each company (team member) separately. Include the following information for each Project team member:

1. Brief overview of types of services currently provided by the Proposer.

2. The Proposer’s experience in providing Recyclable Materials, Food Scraps/Yard Trimmings recycling, and Solid Waste collection services. Include number of years involved in the field.

3. The Proposer’s experience in the operation and/or use of material recovery facilities, composting facilities, food scraps processing facilities, construction and demolition waste processing facilities, and if applicable, anaerobic digestion facilities. Include number of years involved in the field for each type of facility.

4. Experience of Proposer in design and successful implementation of diversion programs to comply with AB 939, AB 341, AB 1826, and SB 1383. Include the resulting SB 1383 program diversion rates as well as AB 1826 and AB 341 compliance rates.

5. Discussion of Proposer's health and safety experience and history of providing recycling and solid waste collection services, including workers' compensation experience modification factor.

6. Other information, as necessary, to substantiate that the Proposer has the capability to perform all of the services described in the Agreement included in the RFP.

PAGE 99 of 1808
46 PROPOSAL FORM 4: PROPOSER REFERENCES
Provide three complete references of relevant business and project experience in providing Solid Waste, Recyclable Materials, and Food Scraps/Yard Trimmings collection for public agencies. Include customer or project names, locations, project or service description, years services were performed, duration, and principal contacts.

1. 2.

3. Provide a complete list of references for all municipal contracts, held by Proposer in jurisdictions within California. Include the municipality name and principal contact.

1. 2.

3. 4.

5. Provide three complete references of relevant business and project experience in providing materials recovery facility, composting facility, food scraps processing facility, yard trimmings processing facility, and construction and demolition waste processing for public agencies.

Include customer names, locations, project or service description, duration, principal contacts, etc.

1. 2.

3. PAGE 100 of 1808
47 PROPOSAL FORM 5: NAMES AND RESUMES OF KEY PERSONNEL
Indicate the names of the key personnel that will be responsible for collection operations and the areas of the management, operations, and line personnel listed below, along with their FTE. If a staff person is partially allocated to the City (i.e., Customer Service Manager), provide that percentage of the employee that is allocated to the City (i.e., onefifth time would be shown as 0.2 FTE).

The key project personnel marked with star (*) below shall not be substituted without prior written permission from the City
Office and Management Headcount (Number of FTE)
Position Description Name(s) Number of
FTE
General Manager
Operations Manager
Contractor’s Representative for Legal
and Official Notices and Contacts
Recycling Coordinator (Agreement
Section 8.05.H)
Operations and Customer Liaison to the
City (Agreement Section 8.05.I) *
Dedicated Route Supervisor
Customer Service Manager
Dispatchers
Reporting and Compliance Supervisor
Maintenance Supervisor
Office Manager
Route Manager
PAGE 101 of 1808
48 PROPOSAL FORM 5: NAMES AND RESUMES OF KEY PERSONNEL (Page 2) Describe the experience of the key personnel related to collection operations, customer service and responses to City’s questions, concerns, troubleshooting, operations/customer liaison and Recycling Coordinator. Resumes will include the following information for each of the key personnel listed above:

1. Name

2. Role in proposed Project

3. Educational background and training

4. Number of years of experience in related field(s). Describe type of activities most usually undertaken, and names of jurisdictions served.

5. Experience directly related to role in proposed Project.

6. NOTE: Each of the key personnel listed in the Proposal Form 5 must also be shown in the organizational chart in Proposal Form 6.

PAGE 102 of 1808
49 PROPOSAL FORM 6: STRUCTURE OF PROJECT TEAM
Attach an organization chart to this Proposal Form for the proposed project team. Identify the individual who has overall responsibility for the project and the individual who will serve as the Proposer's representative. Include the names and titles of persons responsible for managing the collection operations, customer service center and operation, the City’s operations and customer service liaison for the City, Recycling Coordinator and troubleshooting of customer complaints in the field, and other major areas of responsibility. If the Proposer is a division or part of a larger parent company, list the names, titles and physical office location (city and state) of the persons that the local division management will report to in the parent company.

All Key Personnel identified in Proposal Form 5 shall be included in the organization chart.

PAGE 103 of 1808
50 PROPOSAL FORM 7: CONTRACTOR FURNISHED COLLECTION DRIVERS Indicate the full-time equivalent of each driver that will be responsible for collection operations listed below. If a driver is partially allocated to the City (i.e., Bulky collection driver), provide that percentage of the driver that is allocated to the City (i.e., half-time Bulky driver would be shown as 0.5 FTE).

Driver Headcount (leave blank if the position is not proposed):

Labor Category Number of FTE
(Total):

Residential Collection
MSW Collection Truck Drivers
BYS Pick-Up Truck Drivers
Recycling Drivers
Co-collection Food Scraps and Yard Trimmings Drivers
Residential Route Manager(s)
Other Residential Driver:

Other Residential Driver:

TOTAL RESIDENTIAL DRIVERS
Commercial and Multi-Family Collection
MSW Drivers
MSW Helpers
Recycling Drivers (Single Stream)
Recycling Helpers (Single Stream)
Source-Separated Food Scraps Drivers
Source-Separated Food Scraps Helpers
Co-collection Food Scraps and Yard Trimmings Driver(s)
Source-Separated Yard Trimmings Driver(s)
Commercial/Multi-Family Route Manager(s)
Other Com/MF Driver:

Other Com/MF Driver:

TOTAL COMMERCIAL/MULTI-FAMILY DRIVERS
Roll-Off Collection
Roll-Off Driver(s)
Roll-Off Route Manager(s)
Other Roll-Off Drivers:

TOTAL ROLL-OFF DRIVERS
Miscellaneous Drivers and Support
Relief Drivers & Spares
Box Truck Drivers
Bulky Route Driver(s)
Container Delivery Driver(s)
Scout Service Driver(s)
Mechanics
Mechanics Helpers
Other Misc. and Support:

TOTAL MISC AND SUPPORT

TOTAL PROPOSED DRIVER HEADCOUNT
This Proposal Form 7 will become Attachment G to the final Agreement.

PAGE 104 of 1808
51 PROPOSAL FORM 8: NEW COLLECTION VEHICLES FOR CURRENT COLLECTION

SYSTEM TO BE FURNISHED BY CONTRACTOR
This Proposal Form 8 shall include new vehicles to be used if the current type of collection system is utilized. The date the new vehicles will be placed into service is no later than January 1, 2027. (New vehicles are not required from June 1, 2025 through December 31, 2026.)
Fill in the table below for new vehicles to be used for the current collection system indicating the NEW vehicle type, manufacturer of truck and body, model year, route assignment, fuel type, cost for the new vehicles that will be placed in service no later than January 1, 2027 as well as number of FTE drivers. Provide the name, address, contact person and contact information for the manufacturer of the vehicles and the alternative fuel components of the vehicles, if any. If any of the vehicles listed in the table below will not be alternative fuel vehicles, state the reason and the type of fuel that will be used.

Include interest rate for capital financing for vehicles, the amortization/depreciation timeline, the anticipated date of purchase, and the expected timeline needed from vehicle purchase date to the vehicles being placed into service.

NEW
Vehicle
Type
Manufacturer
Truck/Body
Model
Year Route
Type of Fuel
(e.g., CNG,
biodiesel,
LNG, battery
electric,
hydrogen etc.)
Cost
FTE Driver (if
not FTE,
include
percentage
FTE and what
other duties
they are
assigned)
Approx.%
of Vehicle
that
Operates
in City
Truck Body
This Proposal Form 8 will become Attachment F-1 to the final Agreement.

PAGE 105 of 1808
52 PROPOSAL FORM 9: INTERIM VEHICLES TO BE FURNISHED BY CONTRACTOR Fill in the table below with the INTERIM vehicle type, manufacturer of truck and body, model year, route assignment, fuel type, cost for the interim vehicles that will be placed in service on June 1, 2025 and be replaced by new vehicles listed in Proposal Form 8 no later than January 1, 2027 as well as number of FTE drivers. Provide the name, address, contact person and contact information for the manufacturer of the vehicles and the alternative fuel components of the vehicles, Interim vehicles may include vehicles previously used in other jurisdictions. Include the anticipated date of the interim vehicle being replaced by a new vehicle listed in Proposal Form 8.

INTERIM
Vehicle
Type
Manufacturer
Truck/Body
Model
Year Route
Type of
Fuel (e.g.,
CNG,
biodiesel,
LNG,
battery
electric,
hydrogen
etc.)
Cost
FTE
Driver (if
not FTE,
include
percentage
FTE and
what other
duties they
are
assigned)
Approx.
% of
Vehicle
that
Operates
in City
Date to be
Replaced by
Truck Body New Vehicle
This Proposal Form 9 will become Attachment F-3 to the final Agreement.

PAGE 106 of 1808
53 PROPOSAL FORM 10: MAKE/MODEL AND SPECIFICATIONS OF COLLISION

AVOIDANCE SYSTEMS ON NEW COLLECTION VEHICLES
Article 8 of the Agreement describes the requirement to include collision avoidance systems on NEW collection vehicle in excess of 26,000 pounds gross vehicle weight that will go into service no later than January 1, 2027. (Collision avoidance systems are not required on pick-up trucks or vehicles that are not in excess of 26,000 pounds gross vehicle weight.) Include the following information about the collision avoidance systems that are required by Article 8:

1. Include the name brand, make, model, specifications and description of the collision avoidance systems the Proposer will install on all NEW collection vehicles in excess of 26,000 pounds gross vehicle weight.

This Proposal Form 10 will become Attachment F-3 to the final Agreement.

PAGE 107 of 1808
54 PROPOSAL FORM 11: NUMBERS AND TYPES OF NEW CONTAINERS FOR THE

CURRENT COLLECTION SYSTEM TO BE FURNISHED BY CONTRACTOR This Proposal Form 11 shall include new containers to be used if the current type of collection system is utilized. The date the new containers will be placed into service is no later than January 1, 2027. (New containers are not required from June 1, 2025 through December 31, 2026.)
Proposer shall describe the manufacturer, dimensions, and colors of the NEW containers for the current collection system that it will provide to all customers within the City no later than January 1, 2027. Fill in the tables below showing the numbers, types, and unit price for all proposed containers. Depending upon the cart manufacturer proposed to be used, cart volumes may vary from those shown in the following tables by plus or minus 10%.

NEW MSW, Recycling, and Food Scraps/Yard Trimmings Containers for Single-Family Residential Premises
Item MSW Quantity Unit Price
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
Item RECYCLING
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
Item YARD TRIMMINGS/FOOD SCRAPS
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
PAGE 108 of 1808
55 PROPOSAL FORM 11: NUMBERS AND TYPES OF NEW CONTAINERS FOR THE CURRENT COLLECTION SYSTEM TO BE FURNISHED BY CONTRACTOR (Page 2) NEW MSW, Recycling, and Food Scraps/Yard Trimmings Containers for Residential Estate Premises
Item MSW Quantity Unit Price
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
1-cubic yard bin

1.5-cubic yard bin
2-cubic yard bin
3-cubic yard bin
4-cubic yard bin
Item RECYCLING
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
1-cubic yard bin

1.5-cubic yard bin
2-cubic yard bin
3-cubic yard bin
4-cubic yard bin
Item YARD TRIMMINGS/FOOD SCRAPS
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
1-cubic yard bin

1.5-cubic yard bin
2-cubic yard bin
PAGE 109 of 1808
56 PROPOSAL FORM 11: NUMBERS AND TYPES OF NEW CONTAINERS FOR THE CURRENT COLLECTION SYSTEM TO BE FURNISHED BY CONTRACTOR (Page 3) NEW MSW Containers for Commercial and Multi-Family Customers Item Quantity Unit Price
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
1-cubic yard bin

1.5-cubic yard bin
2-cubic yard bin
Split 2-cubic yard bin*
3-cubic yard bin
Split 3-cubic yard bin*
4-cubic yard bin
Split 4-cubic yard bin*
6-cubic yard bin
Split 6 cubic yard bin*
10-cubic yard roll-off
20-cubic yard roll-off
30-cubic yard roll-off
40-cubic yard roll-off
*Report number of split bins only in the MSW table to avoid double counting.

NEW Recycling Containers for Commercial and Multi-Family Customers Item Quantity Unit Price
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
1-cubic yard bin
2-cubic yard bin
3-cubic yard bin
4-cubic yard bin
6-cubic yard bin
10-cubic yard roll-off
20-cubic yard roll-off
30-cubic yard roll-off
40-cubic yard roll-off
PAGE 110 of 1808
57 PROPOSAL FORM 11: NUMBERS AND TYPES OF NEW CONTAINERS FOR THE CURRENT COLLECTION SYSTEM TO BE FURNISHED BY CONTRACTOR (Page 4) NEW Food Scraps Containers for Commercial and Multi-Family Customers Item Quantity Unit Price
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
2-cubic yard bin
NEW Co-Collected Food Scraps and Yard Trimmings Containers for Commercial and Multi-Family Customers
Item Quantity Unit Price
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
2-cubic yard bin
NEW Yard Trimmings Containers for Commercial and Multi-Family Customers Item Quantity Unit Price
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
2-cubic yard bin
NEW Compactors and Roll-Off boxes
Item Quantity Unit Price
2-cubic yard compactors
3-cubic yard compactors
4-cubic yard compactors
6-cubic yard compactors
10-yard compactors
20-yard compactors
30-yard compactors
Other compactors (indicate size)
10-yard roll-off boxes
20-yard roll-off boxes
25-yard roll-off boxes
30-yard roll-off boxes
40-yard roll-off boxes
Other
Refer to Attachment E-1 for minimum wheeled cart specifications.

This Proposal Form 11 will become Attachment E-2 to the final Agreement.

PAGE 111 of 1808
58 PROPOSAL FORM 12: NUMBERS AND TYPES OF INTERIM CONTAINERS TO BE

FURNISHED BY CONTRACTOR
Interim containers may be used during the Interim Period. The interim containers may include containers that are not SB 1383 color-compliant, containers previously used in other jurisdictions, and refurbished containers. The containers may include labeling and markings from other jurisdictions.

Proposer shall describe the manufacturer, dimensions, and colors of the interim containers that that will be placed in service on June 1, 2025 and be replaced by new containers listed in Proposal Form 11 no later than January 1, 2027. Fill in the tables below showing the numbers, types, and unit price for all proposed containers.

Proposer shall describe how the number of interim Residential Backyard/Sideyard service containers and interim Residential Estate service containers have been calculated. The City does not have a list of the containers provided to Residential Single-Family and/or Estate customers. To the best of the City’s knowledge, the residential barrels used in the Single-Family backyard/sideyard collection system are owned by residents.

Proposer shall explain how their calculations are factored into the interim Residential Container count contained in this Proposal Form 12.

Depending upon the cart manufacturer proposed to be used, cart volumes may vary from those shown in the following tables by plus or minus 10%.

INTERIM MSW, Recycling, and Food Scraps/Yard Trimmings Containers for SingleFamily Residential Premises Item MSW Quantity Unit Price Replacement
Date
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
Item RECYCLING
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
Item YARD TRIMMINGS/FOOD SCRAPS
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
PAGE 112 of 1808
59 PROPOSAL FORM 12: NUMBERS AND TYPES OF INTERIM CONTAINERS TO BE FURNISHED BY CONTRACTOR (Page 2)
INTERIM MSW, Recycling, and Food Scraps/Yard Trimmings Containers for Residential Estate Premises
Item MSW Quantity Unit Price
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
1-cubic yard bin

1.5-cubic yard bin
2-cubic yard bin
PAGE 113 of 1808
60 PROPOSAL FORM 12: NUMBERS AND TYPES OF INTERIM CONTAINERS TO BE FURNISHED BY CONTRACTOR (Page 3)
INTERIM MSW Containers for Commercial and Multi-Family Customers Item Quantity Unit Price Replacement
Date
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
1-cubic yard bin

INTERIM Recycling Containers for Commercial and Multi-Family Customers Item Quantity Unit Price Replacement
Date
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
1-cubic yard bin
2-cubic yard bin
3-cubic yard bin
4-cubic yard bin
6-cubic yard bin
10-cubic yard roll-off
20-cubic yard roll-off
30-cubic yard roll-off
40-cubic yard roll-off
PAGE 114 of 1808
61 PROPOSAL FORM 12: NUMBERS AND TYPES OF INTERIM CONTAINERS TO BE FURNISHED BY CONTRACTOR (Page 4)
INTERIM Food Scraps Containers for Commercial and Multi-Family Customers Item Quantity Unit Price Replacement
Date
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
2-cubic yard bin
INTERIM Co-Collected Food Scraps and Yard Trimmings Containers for Commercial and Multi-Family Customers
Item Quantity Unit Price Replacement
Date
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
2-cubic yard bin
INTERIM Yard Trimmings Containers for Commercial and Multi-Family Customers Item Quantity Unit Price Replacement
Date
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
2-cubic yard bin
INTERIM Compactors and Roll-Off boxes
Item Quantity Unit Price Replacement
Date
2-cubic yard compactors
3-cubic yard compactors
4-cubic yard compactors
6-cubic yard compactors
10-yard compactors
20-yard compactors
30-yard compactors
Other compactors (indicate size)
10-yard roll-off boxes
20-yard roll-off boxes
25-yard roll-off boxes
30-yard roll-off boxes
40-yard roll-off boxes
Other
This Proposal Form 12 will become Attachment E-4 to the final Agreement.

PAGE 115 of 1808
62 PROPOSAL FORM 13: CONTRACTOR’S PLAN FOR INTERIM PERIOD The award of contract is estimated to occur on May 23, 2025.

There will be an Interim Period from June 1, 2025 through December 31, 2026 during which the Proposer may continue to provide interim vehicles and containers, and need not provide three-stream collection. The three-stream pilot program for 200 Residential Single-Family customers will occur during this time period.

New vehicles and containers shall be deployed no later than January 1, 2027.

Proposer’s Interim Plan must describe and include the key activities that will occur from May 23, 2025 through December 31, 2026.

Proposer shall include a chart for the first 12 months of the Interim Period showing each week.

For approximately the first ninety (90) days, May 23, 2025 through August 31, 2025, the Plan must describe and include the key activities including troubleshooting, deployment of interim vehicles and containers, establishment of customer accounts and billing, confirming service levels, responding to questions from customers, and other relevant tasks and operations.

From September 1, 2025 through December 31, 2026, the Plan shall describe the activities to procure new vehicles and carts/bins/boxes, public outreach concerning distribution of the new containers, the schedule for delivery of the new containers, the collection and recycling of the old existing containers that residents and businesses do not own or want, the three-stream pilot program, and other relevant tasks and operations.

The start of the three-stream pilot program. The Plan should further describe planning, preparation for and public education and outreach concerning full-implementation of three-stream collection to begin no later than January 1, 2027.

The narrative description shall further include quarterly updates to the City on the ordering, receipt, painting, licensing and plans for deployment of new Collection vehicles and ordering, receipt, labeling and plans for deployment new Carts, Bins, Roll Off boxes and Compactors.

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63 PROPOSAL FORM 13: CONTRACTOR’S PLAN FOR INTERIM PERIOD (Page 2) The Plan shall include a narrative description for each of the following:
a. How will the Proposer quickly mobilize in the City, deploy equipment, bins, carts and obtain and have collection vehicles ready?
b. Where will the Proposer get these Interim vehicles, carts, and bins? c. Will the Proposer be using an interim processing facility(ies) during the interim period or will your company be using the proposed "permanent" processing facility(ies)? If the Proposer will be using an interim processing facility(ies) during the interim period, provide the name of the processing facility(ies), as well as the owner(s) and address(es) of the processing facility(ies).
d. Will the Proposer use a transfer station during the interim period? If so, provide the name of the transfer station, as well as the owner and address of the transfer station. e. Will the Proposer be using an interim Disposal Facility (landfill) during the interim period or will your company be using the proposed “permanent Disposal Facility (landfill)? If the Proposer will be using an interim Disposal Facility during the interim period, provide the name of the Disposal Facility, as well as the owner and address of the Disposal Facility.
f. How will the Proposer learn the routes?
g. How will the Proposer establish customer accounts with the current levels of service? h. How will the Proposer inform customers of the changes in service provider, any necessary interim container deployments and/or exchanges? What are the timeframes for notifying the customers of these changes? i. How will the Proposer acquaint customers with their company? j. How will the Proposer handle the high level of calls, emails and questions in this startup phase? This Proposal Form 13 will become Attachment H to the final Agreement.

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64 PROPOSAL FORM 14: IMPLEMENTATION PLAN
Provide a narrative description of all activities to be completed in order to complete key tasks beginning January 1, 2027 and continuing through December 31, 2028. These include implementing Diversion Programs at all customers such that all programs are Fully Implemented, continuing public outreach programs, beginning waste characterizations as described in Attachment N, minimizing contamination, completing all required reports to the City, monthly meetings with the City, and all other aspects of operations and programs required by the Agreement.

This Proposal Form 14 will become Attachment C to the final Agreement.

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65 PROPOSAL FORM 15: DESCRIPTION OF MATERIALS RECOVERY PROCESSING FACILITY(IES) – CLEAN MRF
Provide the name, address, and Solid Waste Information System (SWIS) number of the Clean Materials Recovery Facility(ies) that are proposed to be used to process Recyclable Materials collected in the City of San Marino. (Refer to the definitions of these capitalized terms in Attachment A of the Agreement. Refer to the program descriptions in the Scope of Work, Attachment B.)
Provide the name and contact information for the Manager of the MRF(s) that are proposed. Describe the type of processing equipment that is used at the MRF, the type and number of sort lines that are available, and the processing capacity (in tons per hour, tons per working day and tons per year) that has been reserved for the City.

If the proposed MRF(s) is owned by the Proposer, describe the total permitted tons per day and per year allowed by the facility’s permits and the total amount of capacity already committed to other users (provide list of existing users and daily and annual tons). Show how there is sufficient additional permitted capacity at the proposed facility to accommodate the tons that will come from City.

This Proposal Form 15 will become Attachment O to the final Agreement.

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66 PROPOSAL FORM 16: DESCRIPTION OF COMPOST PROCESSING FACILITY(IES) TO BE USED FOR YARD TRIMMINGS AND/OR FOOD SCRAPS AND/OR COCOLLECTED YARD TRIMMINGS AND FOOD SCRAPS Provide the name, address, and Solid Waste Information System (SWIS) number of the Compost Facility(ies) that is being proposed to process Yard Trimmings, Food Scraps, and Co-Collected Yard Trimmings/Food Scraps from the City. If different facilities are to be used for each material (or combination of materials) list all of the facilities proposed and the material(s) that are to be processed at each of the Compost Facilities.

Food-Soiled Paper: Provide information on whether or not the proposed facility accepts Food-Soiled Paper and, if so, what percent of the incoming feedstock can consist of FoodSoiled Paper and what types of Food-Soiled Paper can be accepted. If Food-Soiled Paper is accepted at the proposed facility, identify if it will be considered a contaminant or if it will be processed as an acceptable part of the feedstock. If Food-Soiled Paper is considered a contaminant, address where it will be taken, and whether it will be disposed of or processed in some other way.

Compostable Plastics: Provide information on whether or not the facility accepts compostable plastics and, if so, what percent of the incoming feedstock can consist of compostable plastics and what types of compostable plastics can be accepted. If compostable plastics can be accepted at the proposed facility, identify if it will be considered a contaminant or if it will be processed as an acceptable part of the feedstock.

If compostable plastics is considered a contaminant, address where this material will be taken, and whether it will be disposed of or processed in some other way.

Plastic Bags: Provide information on whether or not the facility accepts plastic bags and, if so, what percent of the incoming feedstock can consist of plastic bags and what types of plastic bags can be accepted. If plastic bags can be accepted at the proposed facility, identify if the plastic bags will be considered a contaminant or if plastic bags will be processed as an acceptable part of the feedstock. If plastic bags are considered a contaminant, address where this material will be taken, and whether it will be disposed of or recycled.

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67 PROPOSAL FORM 16: DESCRIPTION OF COMPOST PROCESSING FACILITY(IES) TO BE USED FOR YARD TRIMMINGS AND/OR FOOD SCRAPS AND/OR COCOLLECTED YARD TRIMMINGS AND FOOD SCRAPS Provide the name and contact information for the Manager of the Compost Facility that is proposed. Describe the type of processing equipment that is used at the facility and the processing capacity (in tons per hour, tons per working day and tons per year) that has been reserved for the City.

End Uses for Processed Materials. Describe the proposed end uses for the compost produce from the materials delivered by the City including current end markets for compost from the proposed facility. Describe what custom compost blends the facility is capable of producing and list the current blends and examples of agricultural uses and specific crops being grown using those blends.

PAGE 121 of 1808
68 PROPOSAL FORM 16: DESCRIPTION OF COMPOST PROCESSING FACILITY(IES) TO BE USED FOR YARD TRIMMINGS AND/OR FOOD SCRAPS AND/OR COCOLLECTED YARD TRIMMINGS AND FOOD SCRAPS Provide the following cost information about the proposed composting facility: [Note: if more than one facility is proposed, fill out a chart for each proposed facility.] Cost per ton to transport materials from last stop on route to transfer station (if using transfer station):

Cost per ton to transport materials from last stop on route to facility (if direct hauling from route to facility):

Cost per ton to transport materials from transfer station to composting facility (if using transfer station):

Provide the cost per ton for processing of Yard Trimmings and/or Food Scraps at the facility:

Identify final products generated from proposed facility (mulch, compost, wood chips, etc.):

Identify range of revenue streams, per ton or per cubic yard, for final products:

This Proposal Form 16 will become Attachment P to the final Agreement.

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69 PROPOSAL FORM 17: DESCRIPTION OF FOOD SCRAP AND/OR YARD

TRIMMINGS AND/OR CO-COLLECTED YARD TRIMMINGS AND FOOD SCRAPS PROCESSING FACILITY (IES) TO BE USED – ANAEROBIC DIGESTION Provide the name and address of the Anaerobic Digestion (AD) Food Scrap Processing Facility that is being proposed to process Yard Trimmings, Food Scraps, and Co-collected Yard Trimmings/Food Scraps.. (Refer to the definitions of Yard Trimmings, Food Scraps, and Co-collected Yard Trimmings/Food in Attachment A of the Agreement. Refer to the program descriptions in the Scope of Work in Attachment B of the Agreement.) Provide the name and contact information for the Manager of the AD Food Scrap Processing Facility that is proposed. Describe the type of processing equipment that is used at the facility and the processing capacity (in tons per hour, tons per working day and tons per year).

Food-Soiled Paper: Provide information on whether or not the facility accepts Food Soiled Paper and, if so, what percent of the incoming feedstock can consist of Food Soiled Paper and what types of Food Soiled Paper can be accepted. If Food Soiled Paper is accepted at the proposed facility, identify if it will be considered a contaminant or if it will be processed as an acceptable of the feedstock. If Food Soiled Paper is considered a contaminant, address where it will be taken, and whether it will be disposed of or processed in some other way.

If compostable plastics is considered a contaminant, address where it will be taken, and whether it will be disposed of or processed in some other way.

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70 PROPOSAL FORM 17: DESCRIPTION OF FOOD SCRAP AND/OR YARD TRIMMINGS

AND/OR CO-COLLECTED YARD TRIMMINGS AND FOOD SCRAPS PROCESSING FACILITY (IES) TO BE USED – ANAEROBIC DIGESTION (Page 2) Plastic Bags: Provide information on whether or not the facility accepts plastic bags and, if so, what percent of the incoming feedstock can consist of plastic bags and what types of plastic bags can be accepted. If plastic bags can be accepted at the proposed facility, identify if the plastic bags will be considered a contaminant or if plastic bags will be processed as an acceptable part of the feedstock. If plastic bags are considered a contaminant, address where it will be taken, and whether it will be disposed of or recycled.

Capacity
If the proposed AD Processing Facility is owned by the Proposer's firm, describe the total permitted tons per day and per year allowed by the facility’s permits and the total amount of capacity already committed to other users (provide list of existing users and daily and annual tons). Show how there is sufficient additional permitted capacity at the proposed facility to accommodate the tons that will come from San Marino, including the Proposer’s estimate of the tons that will be processed in each of the above material categories.

Digestate
Include information about how residual Digestate will be processed and how Digestate will be diverted. Include information about specific products to be made from Digestate.

State whether Proposer plans to land apply any Digestate with or without prior additional processing. Provide test results from an independent laboratory of the end products resulting from processing of digestate (e..g. compost made from Digestate). Test results shall be submitted for compost (or other soil amendment(s) or other products) currently being produced by the proposed facility. If Digestate is to be land applied without further processing, submit lab results for the Digestate currently resulting from operations at the proposed AD facility. The following test protocols shall be used for tests of products made from Digestate and for Digestate that is to be directly land applied: Test Methods for the Examination of Composting and compost (TMECC) showing levels of pesticides, herbicides, carbon-to-nitrogen (C:N) ratio, organic matter content, salinity total nitrogen, total phosphorus, stability, phytotoxicity, pH, maturing, boron, chloride, sodium, particle sizes, heavy metal concentrations, and pathogen concentrations.

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71 PROPOSAL FORM 17: DESCRIPTION OF FOOD SCRAP AND/OR YARD TRIMMINGS

AND/OR CO-COLLECTED YARD TRIMMINGS AND FOOD SCRAPS PROCESSING FACILITY (IES) TO BE USED – ANAEROBIC DIGESTION (INCLUDING LETTER DEMONSTRATING CAPACITY AND ABILITY TO RECEIVE MATERIAL) (Page 3) Production of Energy
Include specifics of how state and federal incentives for renewable natural gas and/or electricity generated by the AD Food Scrap Processing Facility will be used to reduce the rates charged to the City’s ratepayers.

Proposers shall provide a flow diagram showing the flow of organic materials into the digestor, the byproducts including liquid and solid digestate and biomethane, how byproducts are handled and processed, how byproducts are marketed, specific markets for solid and liquid Digestate including land application, other proposed uses of Digestate including beneficial reuse.

Provide the following cost information about the proposed anaerobic digestion facility:

Cost per ton to transport materials from last stop on route to transfer station (if using transfer station):

Cost per ton to transport materials from last stop on route to AD facility (if direct hauling from route to facility):

Cost per ton to transport materials from transfer station to AD facility (if using transfer station):

Provide the cost per ton for processing of Yard Trimmings and/or Food Scraps at the AD facility:

Identify final products generated from proposed facility (RNG, compost):

Identify range of revenue streams, per ton or per cubic yard, for final products:

This Proposal Form 17 will become Attachment R to the final Agreement.

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72 PROPOSAL FORM 18: DESCRIPTION OF CONSTRUCTION AND DEMOLITION

DEBRIS PROCESSING FACILITY(IES) TO BE USED
Provide the name, address, and Solid Waste Information System (SWIS) number, of the Construction and Demolition Debris Processing Facility(ies) being proposed for processing C&D materials collected in the City.

Provide the name and contact information for the Manager of the Construction and Demolition Debris Processing Facility that is proposed. Describe the type of processing equipment that is used at the facility and the processing capacity (in tons per hour, tons per working day and tons per year) that has been reserved for the City.

Describe the total permitted tons per day and per year allowed by the facility’s permits and the total amount of capacity already committed to other users (provide list of existing users and daily and annual tons). Show how there is sufficient additional permitted capacity at the proposed facility to accommodate the tons that will come from the City, including the Proposer’s estimate of the tons of Construction and Demolition Debris that will be collected annually. Describe how the facility can meet the current CALGreen C&D diversion requirement of 65% and the anticipated 75% CALGreen C&D diversion requirement that may be in place by June 1, 2025. Provide a copy of a third party audit and verification of the actual average diversion percentage achieved by the facility for calendar years 2023 and 2024, including the average percent residue.

Describe how the facility can meet the current CALGreen C&D diversion requirement of 65% and the anticipated 75% CALGreen C&D diversion requirement that may be in place by June 1, 2025. Provide a copy of a third-party audit and verification of the actual average diversion percentage achieved by the facility for calendar years 2023 and 2024, including the percent residue.

This Proposal Form 18 will become Attachment Q to the final Agreement.

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73 PROPOSAL FORM 19: PENDING LITIGATION AND ASSESSMENT OF LIQUIDATED

DAMAGES
Pending Litigation:

List all civil and criminal legal actions now pending against the Proposer. Provide: (1) the name of the action, (2) the court in which it is pending, (3) the docket number, (4) the amount at issue, if any, and the claims involved; and (5) a brief statement of the current status of all criminal actions and all civil actions involving amounts greater than five percent (5%) of Proposer’s annual revenue. If Proposer is a national or international company provide the listed information for the division or subsidiary operating in Southern California. Include claims and actions involving amounts greater than five percent (5%) of that division’s or subsidiary’s annual revenue.

If Proposer is a regional company, provide the listed information for operations in California. Include claims and actions involving amounts greater than five percent (5%) for the company’s annual revenue from California operations.

If the Proposer is a corporation, include in your answer all actions that are pending that involve as a party a current corporate officer or a person who served as an officer within the last two years, which arise from the officer's activities on behalf of the corporation.

If Proposer is a subsidiary of a "parent" corporation, include in your answer all actions involving the "parent" corporation.

If Proposer is a "parent" corporation with subsidiary corporations, include in your answer all actions involving those subsidiary corporations including all affiliated corporations (i.e. those under common ownership and control by the same parent or ultimate parent corporation).

If Proposer is a partnership, include in your answer all legal actions involving individual partners, which arise from their activities on behalf of the partnership, not otherwise disclosed in your answer.

If Proposer is a Limited Liability Corporation (LLC), provide the information requested above for each member of the LLC.

If Proposer is a joint venture, provide the information requested above for each member of the joint venture.

Assessment of Liquidated Damages
Provide a list of all local government entities (cities, counties, special districts, JPA’s etc.) that have assessed liquidated damages against the Proposer over the last three (3) years.

Include the number of assessments of each liquidated damage, the cause or failure for PAGE 127 of 1808
74 PROPOSAL FORM 19: PENDING LITIGATION AND ASSESSMENT OF LIQUIDATED DAMAGES (Page 2)
which the liquidated damages were assessed, and the amount of the liquidated damages.

Describe what actions the Proposer took to remedy the situation that caused the assessment of liquidated damages. Indicate if the assessment of liquidated damages against the Proposer is currently ongoing.

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75 PROPOSAL FORM 20: EXCEPTIONS TO AGREEMENT
List any of the sections in the Agreement to which the Proposer takes exception. Include the specific language to which Proposer takes exception. Explain the basis for the exception. Propose specific alternative language that is acceptable to Proposer.

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76 PROPOSAL FORM 21: FINANCIAL STATEMENTS
Attach the two most recent audited annual financial statements and reports for the Proposer and all subcontractors to this Proposal Form. If a Proposer or subcontractor has been in business for less than 2 years, state this fact and provide financial statements from major shareholders, such as bank and brokerage reports, as available. If Proposer is a joint venture, include audited financial statements for all members of the joint venture.

The Proposer authorizes the City to contact the financial institutions listed below and to use information provided by them to evaluate the financial and business capability and responsibility of the Proposer.

1. Banking Reference
Name of Bank:

Address:

Person to Contact:

Contact Telephone:

2. Surety Reference
Name of Surety:

Address:

Person to Contact:

Contact Telephone:

3. Insurance References
A) General Liability
Name of Insurance Company:

Address:

Person to Contact:

Contact Telephone:

B) Workers’ Compensation
Name of Insurance Company:

Address:

Person to Contact:

Contact Telephone:

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77 PROPOSAL FORM 22: AB 1669 STATEMENT
SB 1669 (California Labor Code Chapter 4.6, Division 2, Part 3, Section 1070 et seq.) requires public agencies conducting a solid waste collection procurement to give a 10% preference to Proposers who agree to retain, for a specified period, certain employees who were employed to perform essentially the same services by the previous contractor.

Such a Proposer is required to offer employment to those employees, except for reasonable and substantiated cause.

Proposers shall review the above-referenced sections of the Labor Code and the text in Section 8.05 J of the Agreement. Indicate on this Proposal Form whether the Proposer is willing to offer employment to employees of the City’s current contractor as described in the referenced Labor Code Sections, if Proposer is selected and awarded the Agreement.

If the Proposer is the City’s current contractor for the solid waste and recycling collection and processing contract, indicate whether or not the Proposer commits to retaining its current employees, except for reasonable and substantiated cause, as those are described in the referenced Labor Code Sections.

If there is any part of the Labor Code requirements that the Proposer will NOT follow, indicate those on this Proposal Form.

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78 PROPOSAL FORM 23: CONTRACTOR’S PROPOSED PLAN TO PROVIDE THE

CURRENT RESIDENTIAL BACKYARD/SIDEYARD COLLECTION SYSTEM Proposal Form 29 (Proposed Rates to be Charged) requires the Proposer to provide two costs for Residential backyard/sideyard service. The two costs must reflect:
1) The cost for the current method of Residential Single-Family backyard/sideyard service in Tab 1A of Proposal Form 29. 2) The cost for the Proposer’s Plan for an optimized system for Residential Single-Family backyard/sideyard service in Tab 1B of Proposal Form 29.

See Attachment B “Scope of Work” in the Agreement in Section 6 of this RFP. Attachment B describes the incumbent hauler’s current method of providing backyard/sideyard collection service at Residential single-family homes.

The costs for the Contractor’s proposed plan to provide the current residential backyard/sideyard collection system to be described in this Proposal Form 23 shall be provided in Tab 1A of Proposal Form 29.

Proposers shall provide a narrative description of how they plan to implement the Residential Single Family backyard/sideyard collection system in the method currently provided by the incumbent hauler. The existing collection system shall be utilized beginning with the start of operations on June 1, 2025 and will continue until the end of the Term. The collection system must consist of the driver going into each customer’s backyard/sideyard, retrieving the containers, carrying the containers to the collection vehicle, emptying the containers and returning the containers to their original upright position in the backyard/sideyard. The collection vehicles must be small, similar or of the same type as those currently in use by the incumbent hauler.

The narrative description shall include all of the following:
• Describe if and how the proposer will utilize customers’ existing “barrels.” • Provide the number and type collection vehicles that will be used. • Provide a photograph of the type of collection vehicles that will be used. • Describe the collection method that will be used.
• Describe the materials be transported to either a transfer station, landfill, and/or processing facilities.
• If a “mother truck” is used to consolidate the loads from the collection vehicles, describe the type of truck that will be used and provide a photograph of the truck. • The narrative description in this Proposal Form 23 must be for the cost proposed in Tab 1A of Proposal Form 29 (Proposed Rates to be Charged).

This Proposal Form 23 will become Attachment S to the final Agreement.

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79 PROPOSAL FORM 24: CONTRACTOR’S EXPERIENCE WITH TRANSITIONING TO

A NEW CITY
Proposer shall describe its experience in transitioning to a new city.

1. Provide the date(s), city(ies) and what company Proposer was taking over collection from. Provide the length of time for each city(ies) transition.

2. List what worked well, what could have been improved, and what the glitches were during the transition to the new city.

3. Describe what Proposer has learned from previous transition experiences, and what would be done better during the San Marino transition.

4. Include the Proposer employees’ names and positions who led the team/company on each of the above transitions.

5. Provide the Proposer employee’s names and positions who will be part of the San Marino transition.

6. Describe Proposer’s ability to mobilize and provide a quick and efficient transition, including provision of a roll-out plan to the City, establishing routes, providing containers, vehicles, notices to customers, making arrangements for missed pick-ups, handling customer inquiries and complaints, coordination with the City.

7. Please add a description of any other items that you think would help the City better understand the transition process being proposed and the Proposer's experience with transitions.

This Proposal Form 24 will become Attachment T to the final Agreement.

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80 PROPOSAL FORM 25: CONTRACTOR’S PROPOSED PLAN TO PROVIDE AN

OPTIMIZED RESIDENTIAL BACKYARD/SIDEYARD COLLECTION SYSTEM Proposal Form 29 (Proposed Rates to be Charged) requires the Proposer to provide two costs for Residential backyard/sideyard service. The two costs must reflect:
1) The cost for the current method of Residential Single-Family backyard/sideyard service in Tab 1A of Proposal Form 29.
2) The cost for the Proposer’s proposal for an optimized system for Residential SingleFamily backyard/sideyard service in Tab 1B of Proposal Form 29.

The costs for the Contractor’s proposed plan to provide an optimized residential backyard/sideyard collection system to be described in this Proposal Form 25 shall be provided in Tab 1B of Proposal Form 29.

In this Proposal Form 25, the Proposer shall prove a narrative description for the proposed optimized system for Residential Single-Family backyard/sideyard collection. The proposed system must maintain the quality and character of the current backyard/sideyard collection system, which affords customers a high level of convenience and an aesthetically pleasing neighborhood. The proposed system must include the features that the driver goes into the customer’s backyard/sideyard to retrieve the containers, takes the containers to the collection vehicle, empties the container and returns the containers to their original location in the backyard/sideyard.

The narrative description must include:
• Provide the number and type of containers that would be used. • Provide the number and type of collection vehicles that would be used. • Provide a photograph of the type of collection vehicles that would be used. • Describe the collection method that would be used?
• Describe how the materials would be transported to either a transfer station, landfill, and/or processing facilities?
• Describe why the Proposer believes this is an optimized system for San Marino’s single family residential backyard/sideyard service.
• Describe why the Proposer believes this method of collection would be advantageous and convenient for the customers.
• The narrative description in this Proposal Form 25 must be for the cost proposed in Tab 1B of Proposal Form 29 (Proposed Rates to be Charged).

This Proposal Form 25 will become Attachment X to the final Agreement.

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81 PROPOSAL FORM 26: DESCRIPTION OF LANDFILL DISPOSAL FACILITY(IES) Provide the name, address, and Solid Waste Information System (SWIS) number of the Landfill Disposal Facility(ies) that are proposed to be used to dispose of Municipal Solid Waste from the City of San Marino. (Refer to the definitions of these capitalized terms in Attachment A of the Agreement. Refer to the program descriptions in the Scope of Work, Attachment B.)
Provide the owner of the Landfill(s), as well as the name and contact information for the Manager(s) of the Landfill(s) that are proposed.

Provide the current permitted capacity for the proposed Landfill(s) and the estimated number of years that the proposed Landfill(s) will be available.

This Proposal Form 26 will become Attachment I to the final Agreement.

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82 PROPOSAL FORM 27: NEW COLLECTION VEHICLES FOR THE OPTIMIZED

COLLECTION SYSTEM TO BE FURNISHED BY CONTRACTOR
This Proposal Form 27 shall include new vehicles to be used for the Proposer’s optimized collection system. The date the new vehicles will be placed into service will be no later than January 1, 2027. (New vehicles are not required from June 1, 2025 through December 31, 2026.)
Fill in the table below for new vehicles to be used for the optimized collection system indicating the NEW vehicle type, manufacturer of truck and body, model year, route assignment, fuel type, cost for the new vehicles that will be placed in service no later than January 1, 2027 as well as number of FTE drivers. Provide the name, address, contact person and contact information for the manufacturer of the vehicles and the alternative fuel components of the vehicles, if any. If any of the vehicles listed in the table below will not be alternative fuel vehicles, state the reason and the type of fuel that will be used.

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83 PROPOSAL FORM 28: NUMBERS AND TYPES OF NEW CONTAINERS FOR THE

OPTIMIZED COLLECTION SYSTEM TO BE FURNISHED BY CONTRACTOR This Proposal Form 28 shall include new containers to be used for the Proposer’s optimized collection system. The date the new containers will be placed into service will be no later than January 1, 2027. (New containers are not required from June 1, 2025 through December 31, 2026.)
Proposer shall describe the manufacturer, dimensions, and colors of the NEW containers for the optimized collection system that it will provide to all customers within the City no later than January 1, 2027. Fill in the tables below showing the numbers, types, and unit price for all proposed containers. Depending upon the cart manufacturer proposed to be used, cart volumes may vary from those shown in the following tables by plus or minus 10%.

NEW MSW, Recycling, and Food Scraps/Yard Trimmings Containers for Single-Family Residential Premises
Item MSW Quantity Unit Price
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
Item RECYCLING
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
Item YARD TRIMMINGS/FOOD SCRAPS
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
PAGE 137 of 1808
84 PROPOSAL FORM 28: NUMBERS AND TYPES OF NEW CONTAINERS FOR THE OPTIMIZED COLLECTION SYSTEM TO BE FURNISHED BY CONTRACTOR (Page 2) NEW MSW, Recycling, and Food Scraps/Yard Trimmings Containers for Residential Estate Premises
Item MSW Quantity Unit Price
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
1-cubic yard bin

1.5-cubic yard bin
2-cubic yard bin
PAGE 138 of 1808
85 PROPOSAL FORM 28: NUMBERS AND TYPES OF NEW CONTAINERS FOR THE OPTIMIZED COLLECTION SYSTEM TO BE FURNISHED BY CONTRACTOR (Page 3) NEW MSW Containers for Commercial and Multi-Family Customers Item Quantity Unit Price
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
1-cubic yard bin

NEW Recycling Containers for Commercial and Multi-Family Customers Item Quantity Unit Price
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
95-gallon wheeled cart with hinged lid
1-cubic yard bin
2-cubic yard bin
3-cubic yard bin
4-cubic yard bin
6-cubic yard bin
10-cubic yard roll-off
20-cubic yard roll-off
30-cubic yard roll-off
40-cubic yard roll-off
PAGE 139 of 1808
86 PROPOSAL FORM 28: NUMBERS AND TYPES OF NEW CONTAINERS FOR THE OPTIMIZED COLLECTION SYSTEM TO BE FURNISHED BY CONTRACTOR (Page 4) NEW Food Scraps Containers for Commercial and Multi-Family Customers Item Quantity Unit Price
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
2-cubic yard bin
NEW Co-Collected Food Scraps and Yard Trimmings Containers for Commercial and Multi-Family Customers
Item Quantity Unit Price
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
2-cubic yard bin
NEW Yard Trimmings Containers for Commercial and Multi-Family Customers Item Quantity Unit Price
35-gallon wheeled cart with hinged lid
65-gallon wheeled cart with hinged lid
2-cubic yard bin
NEW Compactors and Roll-Off boxes
Item Quantity Unit Price
2-cubic yard compactors
3-cubic yard compactors
4-cubic yard compactors
6-cubic yard compactors
10-yard compactors
20-yard compactors
30-yard compactors
Other compactors (indicate size)
10-yard roll-off boxes
20-yard roll-off boxes
25-yard roll-off boxes
30-yard roll-off boxes
40-yard roll-off boxes
Other
Refer to Attachment E-1 for minimum wheeled cart specifications.

This Proposal Form 28 will become Attachment E-3 to the final Agreement.

PAGE 140 of 1808
87 PROPOSAL FORM 29: PROPOSED RATES TO BE CHARGED
Complete the Excel rate forms included as Proposal Form 29. These Excel documents are available on the City’s OpenGov Procurement portal.

This Proposal Form 29 will become Attachment D to the final Agreement.

PAGE 141 of 1808
88 6 AGREEMENT AND ATTACHMENTS
The Agreement and Attachments are available on the City’s OpenGov Procurement portal, except for Attachment B.

Attachment B shall be uploaded to the City’s OpenGov Procurement portal as Addendum

1. PAGE 142 of 1808
89 7 APPENDICES TO REQUEST FOR PROPOSALS
The following Appendices have been uploaded into the City’s online procurement portal, OpenGov, for easier access and file management:
• Appendix 1 contains Athens’ 2024 Bi-Annual City of San Marino Reports including tonnage information. These reports are provided from the City’s CalRecycle Implementation Record.
• Appendix 2 contains Athen’s 2023 Monthly Tonnage Reports. These reports are provided from the City’s CalRecycle Implementation Record (IR). • Appendix 3 includes the City’s CalRecycle Electronic Annual Report (EAR) for 2023 that describe all the existing diversion programs for the City. • Appendix 4 includes the regulatory requirements of AB 1669. • Appendix 5 includes the current Franchise Agreement and Amendments 1-4. • Appendix 6 includes the Table of Current Rates of the Incumbent Company.

PAGE 143 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Table 1: Residential Assumptions
lbs. per cubic yard
lbs./HH/mo
lbs. per cubic yard
lbs./HH/mo
lbs. per cubic yard
lbs./HH/mo
$ per hour
hours
hours
$ per ton
$ per ton
$ per ton
percent
per ton
per ton
per ton
per ton
per ton
per ton
Table 2: Commercial, Estate, and Multi-family Assumptions lbs. per cubic yard
lbs. per cubic yard
lbs. per cubic yard
lbs. per cubic yard
lbs. per cubic yard
lbs. per cubic yard
lbs. per cubic yard
lbs. per cubic yard
hours
hours
$ per hour
$ per hour
$ per ton
$ per ton
$ per ton
$ per ton
$ per ton
$ per ton
Proposal Form 29 - Maximum Rates to be Charged Beginning October 1, 2025 Proposer Cost Assumptions
Instructions: Fill in the cost and productivity assumptions used to develop proposed rates as listed in Tables 1 - 5 below. Failure to provide the requested assumption data will be counted against proposers in the RFP evaluation. Cells shaded in yellow require proposer input.

Proposal Form 29, Tabs 1A, 1B, 2-5, 7-17, 18-21, and 22-24 are currently set up for a Proposer to choose to provide the City with rates for either a) anaerobic digestion or b) composting. If the Proposer would like to provide processing costs for both a) anaerobic digestion and b) composting, please indicate so in your questions for the City.

Fully Burdened Cost per Hour to Operate Commercial Cart Collection Vehicle (CNG Vehicle) Fully Burdened Cost per Hour to Operate CNG Commercial Front Loader Cost per ton for Recyclables Residue disposal
Cost per ton for processing commercial/multi-family single-stream recyclables Composite revenue per ton for sale of mixed commercial recyclable materials Residue percentage of commercial mixed recyclables
Gate fee per ton for composting (exclude transportation) Cost per ton for MSW disposal
Density of Commercial Co-collected Food Scraps and Yard Trimmings Enter cost assumptions into yellow-shaded area below
Density of Commercial MSW
Density of Commercial Recyclable Materials
Revenue per ton for finished compost
Gate fee per ton for residential organics taken to an anaerobic digestion (AD) facility.

Transfer costs, per ton of residential organics, for transferring materials to proposed AD facility (leave blank if proposer is planning on direct-hauling from collection route to AD facility)
Time to service commercial/multi-family BIN (includes time on and off route) Time to service commercial/multi-family CART (includes time on and off route) Transfer cost per ton of commercial organics taken to proposers' composting facility (if the proposer is proposing to transship commercial organics to a composting facility) Density of Residential Curbside MSW
Density of Residential Curbside Recyclable Materials
Density of Residential Curbside Co-collected Yard Trimmings and Food Scraps Fully Burdened Cost per Hour to Operate Residential Side Loader Time to service 1 cart at 1 household assuming backyard cart service (includes time on and off route) Density of Estate Co-collected Food Scraps and Yard Trimmings Projected Lbs./Household per month of MSW generated by San Marino Residents for use in calculating disposal component of residential rate Projected Lbs./Household per month of recyclables generated by San Marino Residents for use in calculating processing component of residential rate Projected Lbs./Household per month of co-collected food scraps and yard trimmings generated by Residents for use in calculating processing component of residential Density of Estate MSW
Density of Estate Recyclable Materials
Time to service 1 residential cart at 1 household using hauler-proposed residential collection system (includes time on and off route) Enter cost assumptions into yellow shaded area below
Density of Commercial Food Scraps
Residue percentage of residential single-stream recyclables Gate fee per ton for residential organics taken to a composting facility Revenue, including LCFS and RIN credits and revenue from sale of composted digestate, per ton for AD Density of Commercial Yard Trimmings
Cost per ton for processing single-stream recyclables
Composite revenue per ton for sale of single-stream recyclable materials Transfer costs, per ton of residential organics, for transferring materials to proposed composting facility (leave blank if proposer is planning on direct-hauling from collection route to composting facility)
PAGE 144 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged $ per ton
$ per ton
$ per ton
$ per ton
$ per ton
$ per ton
$ per ton
$ per ton
$ per ton
$ per ton
$ per ton
$ per ton
$ per ton
Table 3. Cost Assumptions for Providing Core Special Services - Residential Projected Monthly
Household
Participation
Percentage
Expected
Number of
Monthly
Participating
Households
Monthly Cost
of Providing
Service at
Projected
Participation
Levels
Curbside collection of bulky items (includes white goods) Table 4. Special Events Costs
Table 5: Assumed Weights for Temporary Bins, Roll-offs, and Compactors (used for rate items 7 - 17) Container Size
Single
Stream
Recyclables
MSW to
Landfill
Sourceseparated
Food Scraps
Source-separated
Yard Trimmings
Co-collected
Food Scraps
and Yard
Trimmings
Mixed C&D
Temporary - 2 Cubic Yard Bin
Temporary - 3 Cubic Yard Bin
Temporary - 4 Cubic Yard Bin
Temporary - 6 Cubic Yard Bin
Temporary/Permanent - 10 Cubic Yard Roll-off
Temporary/Permanent - 20 Cubic Yard Roll-off
Temporary/Permanent - 25 Cubic Yard Roll-off
Temporary/Permanent - 30 Cubic Yard Roll-off
Temporary/Permanent - 40 Cubic Yard Roll-off
Permanent - 3 Cubic Yard Compactor
Permanent - 4 Cubic Yard Compactor
Permanent - 6 Cubic Yard Compactor
Permanent - 10 Cubic Yard Compactor
Permanent - 20 Cubic Yard Compactor
Permanent - 25 Cubic Yard Compactor
Permanent - 30 Cubic Yard Compactor
Permanent - 40 Cubic Yard Compactor
Cost per Event
Compost giveaway cost per event (up to 2500 1 CF bags)
Shredding event cost per event
Revenue, including LCFS and RIN credits and revenue from sale of composted digestate, per ton for AD Cost per ton of transporting commercial organics to proposer's composting facility if it is direct-hauled to the facility off the collection route Revenue per ton for finished compost
Gate fee per ton for co-digestion (exclude transportation) Transfer cost per ton of commercial organics taken to proposer's co-digestion facility (if the proposer is proposing to transship commercial organics to a co-digestion facility) Cost per ton of transporting commercial organics to proposer's co-digestion facility if it is direct-hauled to the facility off the collection route Gate fee per ton for anaerobic digestion (exclude transportation).

Transfer cost per ton of commercial organics taken to proposer's anaerobic digestion facility (if the proposer is proposing to transship commercial organics to an AD Cost per ton of transporting commercial organics to proposer's anaerobic digestion facility if it is direct-hauled to the facility off the collection route Revenue, including LCFS and RIN credits and revenue from sale of composted digestate, per ton for co-digestion Number of Households in San Marino
Cost per ton to transfer single-stream recyclables
Cost per ton to transfer source-separated food scraps
Cost per ton to transfer MSW
PAGE 145 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Rates must be submitted in 2025 dollars.

This form will become part of Attachment D to the final Agreement. 1A. Residential Basic Service (Current Method of Backyard/Side yard Service) Processing Component
Labor Fuel Collection
--Select Desired
Organics Processing
Options--
1a Residential
Backyard Organics
Backyard Service for Cocollected Food scraps and
Yard Trimmings Processed
at a Proposer-specified
Organics Processing
Facility
30-35, 60-70, or 90-
96 gallon cart $ - $ - $ -
1a Residential
Backyard Organics
Each additional Cocollected Food Scraps and
Yard Trimmings Cart
Processed at a Proposer
Specified Organics
Processing Facility
30-35, 60-70, or 90-
96 gallon cart $ - $ - $ -
Processing Component
Labor Fuel Collection Clean MRF
1c
Residential
Backyard
Recycling
Backyard Service for Singlestream Recycling Cart (up
to 2 per household)
30-35, 60-70, or 90-
96 gallon $ - $ - $ -
1c
Residential
Backyard
Recycling
A third, and additional,
single-stream recycling cart
30-35, 60-70, or 90-
96 gallon cart $ - $ - $ -
Labor Fuel Collection
1e Residential
Backyard MSW
MSW Cart to Landfill - Part
of Residential Bundle AND
Cost for Second, and
Additional, Cart of
Specified Size
30-35 gallon cart $ - $ - $ -
1e Residential
Backyard MSW
MSW Cart to Landfill - Part
of Residential Bundle AND
Cost for Second, and
Additional, Cart of
Specified Size
60-70 gallon cart $ - $ - $ -
1e Residential
Backyard MSW
MSW Cart to Landfill - Part
of Residential Bundle AND
Cost for Second, and
Additional, Cart of
Specified Size
90-95 gallon cart $ - $ - $ -
# Sector Description
1g
30-35 gal MSW, recycling,
organics to proposerspecified facility
2g
60-70 gal MSW, recycling,
organics to proposerspecified facility
Please provide a rate for a 3-stream residential service that is similar to the 'backyard service' that is currently being provided to residents. The current back yard collection system includes the use of a rear-loaded, light-duty collection vehicle to manually stage and deposit containers in the vehicle. When the light-duty vehicles reach maximum payload capacity, they will deposit their load into a FEL 'mother truck' stage nearby. The City is requiring this process be emulated by the Proposer for this rate but with wheeled carts instead of 'barrels' that do not have wheels. This rate, if selected by the City, will apply beginning on October 1, 2025 and continues to June 30, 3035.

Summary of Service Configuration Total Residential 3-cart Rate Residential
backyard service
bundle 1A -
Continuation of
Current Backyard
Service
Residential Option 1g - 30-35 gal MSW Cart: One (1) 30-35 gal MSW; one (1) co-collected food scraps and yard trimmings of any size to proposerspecified facility; and up to two (2) recycling cart of any size (automatically calculated). $ - Residential Option 2g - 60-70 gal MSW Cart: One (1) 60-70 gal MSW; one (1) co-collected food scraps and yard trimmings of any size to proposerspecified facility; and up to two (2) recycling cart of any size (automatically calculated). $ - Non-escalating Capital
Component Total Base Rate Regulatory Compliance
Cost Component Total Rate # Sector/Stream Description Size Collection Component (85% Labor and 15% Fuel)
Disposal Component
Disposal Component Non-escalating Capital
Component Total Base Rate Regulatory Compliance
Cost Component Total Rate # Sector/Stream Description Size Collection Component (85% Labor and 15% Fuel)
Non-escalating Capital
Component Total Base Rate Regulatory Compliance Cost Component Total Rate # Sector/Stream Description Size
Collection Component (85% Labor and 15% Fuel)
Disposal Component
Proposal Form 29 - Maximum Rates to be Charged Beginning October 1, 2025 Fill in the rates proposed as the maximum rates to customers below for each level of service. Rates must be broken down to show the collection cost, processing cost, disposal cost and capital costs (the capital component will not be escalated using the methodologies described in Attachment J). The procedure for adjusting costs throughout the term of the contract appears in Article 14 of the Agreement. A sample calculation is shown in Attachment J. The disposal portion will only be adjusted as that cost actually changes. Disposal costs are a pass through cost and cannot include any mark up, overhead or administrative costs. The City recognizes the rates in Attachment D-1 (the incumbent hauler's current rates) may not fully cover the cost of Proposer providing services between June 1 and September 30, 2025. The proposer may include and spread costs that will not be covered by the incumbent hauler's current rates in the Proposer's proposed rates (Attachment D) that are planned to become effective October 1, 2025.

PAGE 146 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged 3g
90-95 gal MSW, recycling,
organics to proposerspecified facility
Residential Option 3g - 90-95 gal MSW Cart: One (1) 90-95 gal MSW; one (1) co-collected food scraps and yard trimmings of any size to proposerspecified facility; and up to two (2) recycling cart of any size (automatically calculated). $ - Residential
backyard service
bundle 1A -
Continuation of
Current Backyard
Service
PAGE 147 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Rates must be submitted in 2025 dollars.

This form will become part of Attachment D to the final Agreement. 1B. Residential Basic Level of Service (Optimized Suggested Method) Processing Component
Labor Fuel Collection
--Select Desired
Organics Processing
Options--
1b Co-collected Food scraps and
Yard Trimmings
30-35, 60-70, or 90-96
gallon cart $ - $ - $ -
1b
Each additional Co-collected
Food Scraps and Yard
Trimmings Cart Processed at
a Proposer Specified Organics
Processing Facility
30-35, 60-70, or 90-96
gallon cart $ - $ - $ -
Processing Component
Labor Fuel Collection Clean MRF
1d Single-stream Recycling Cart
(up to 2 per household)
30-35, 60-70, or 90-96
gallon $ - $ - $ -
1d A third, and additional, singlestream recycling cart 30-35, 60-70, or 90-96
gallon cart $ - $ - $ -
Labor Fuel Collection
1f
MSW Cart to Landfill - Part of
Residential Bundle AND Cost
for Second, and Additional,
Cart of Specified Size
30-35 gallon cart $ - $ - $ -
1f
MSW Cart to Landfill - Part of
Residential Bundle AND Cost
for Second, and Additional,
Cart of Specified Size
60-70 gallon cart $ - $ - $ -
1f
MSW Cart to Landfill - Part of
Residential Bundle AND Cost
for Second, and Additional,
Cart of Specified Size
90-95 gallon cart $ - $ - $ -
# Sector Description
1h
30-35 gal MSW, recycling,
organics to proposer-specified
facility
2h
60-70 gal MSW, recycling,
organics to proposer-specified
facility
3h
90-95 gal MSW, recycling,
organics to proposer-specified
facility
# Sector/Stream Description Size
Collection Component (85% Labor and 15% Fuel)
Regulatory Compliance
Cost Component
Please provide a rate for a 3-stream residential service that is similar to the 'backyard service' that is currently being provided to residents, but includes proposer suggested methods to optimize the process. The Optimized Suggested Method must maintain current elements of the backyard service collection system, including the requirement that the driver enters into the residents’ backyard/side yard and collects the containers and empties the container into a collection vehicle (split body rear loader, automated side loader, or other suggested type(s) of collection vehicle). The driver, after emptying the containers into the collection vehicle, must return the containers to the backyard/side yard location. This rate, if selected by the City, will apply beginning on October 1, 2025 and continues to June 30, 2035. # Sector/Stream Description Size
Collection Component (85% Labor and 15% Fuel)
Proposal Form 29 - Maximum Rates to be Charged Beginning October 1, 2025 Sector/Stream
Collection Component (85% Labor and 15% Fuel)
# Description Size
Disposal Component Total Base Rate Regulatory Compliance Cost Component Total Rate Non-escalating Capital Component Fill in the rates proposed as the maximum rates to customers below for each level of service. Rates must be broken down to show the collection cost, processing cost, disposal cost and capital costs (the capital component will not be escalated using the methodologies described in Attachment J). The procedure for adjusting costs throughout the term of the contract appears in Article 14 of the Agreement. A sample calculation is shown in Attachment J. The disposal portion will only be adjusted as that cost actually changes. Disposal costs are a pass through cost and cannot include any mark up, overhead or administrative costs. The City recognizes the rates in Attachment D-1 (the incumbent hauler's current rates) may not fully cover the cost of Proposer providing services between June 1 and September 30, 2025. The proposer may include and spread costs that will not be covered by the incumbent hauler's current rates in the Proposer's proposed rates (Attachment D) that are planned to become effective October 1, 2025.

Indicate the selected Residential co-collected food
scraps and yard trimmings processing technology using
the drop down:
--Select Desired Organics Processing Options-- <-- the selected processing methodology will be shown in the Processing Component cell for the corresponding rate item in Section 1b below. Proposers shall provide further details re: their proposed processing facility for this service line in the corresponding proposal form. $ -
$ -
$ -
Summary of Service Configuration Total Residential 3-cart Rate Non-escalating Capital
Component Total Base Rate Regulatory Compliance
Cost Component Total Rate
Disposal Component Total Rate Non-escalating Capital
Component
Disposal Component
Residential 3-
container bundle -
Proposer's Optimized
Suggested Collection
Method to Maximize
Resident
Convenience and
Reduce Costs
Residential MSW -
Proposer's Optimized
Suggested Collection
Method to Maximize
Resident
Convenience and
Reduce Costs
Residential Recycling
- Proposer's
Optimized Suggested
Collection Method to
Maximize Resident
Convenience and
Reduce Costs
Residential Organics -
Proposer's Optimized
Suggested Collection
Method to Maximize
Resident
Convenience and
Reduce Costs
Residential Option 1h - 30-35 gal MSW Cart: One (1) 30-35 gal MSW; one (1) co-collected food scraps and yard trimmings of any size to proposer-specified facility; and up to two (2) recycling cart of any size (automatically calculated) - Proposer's Optimized Suggested Method to Maximize Resident Convenience and Reduce Costs Residential Option 2h - 60-70 gal MSW Cart: One (1) 60-70 gal MSW; one (1) co-collected food scraps and yard trimmings of any size to proposer-specified facility; and up to two (2) recycling cart of any size (automatically calculated) - Proposer's Optimized Suggested Method to Maximize Resident Convenience and Reduce Costs Residential Option 3h - 90-95 gal MSW Cart: One (1) 90-95 gal MSW; one (1) co-collected food scraps and yard trimmings of any size to proposer-specified facility; and up to two (2) recycling cart of any size (automatically calculated) - Proposer's Optimized Suggested Method to Maximize Resident Convenience and Reduce Costs Total Base Rate
PAGE 148 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Rates must be submitted in 2025 dollars.

This form will become part of Attachment D to the final Agreement.

2. Commercial and Multi-Family Single-Material and Single-Stream Recyclables Processing Component
Labor Fuel Collection Clean MRF
2a Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 35-gallon Cart 1 pick-up per week $ - $ - $ - 2a Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 35-gallon Cart 2 pick-up per week $ - $ - $ - 2a Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 35-gallon Cart 3 pick-up per week $ - $ - $ - 2a Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 35-gallon Cart 4 pick-up per week $ - $ - $ - 2a Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 35-gallon Cart 5 pick-up per week $ - $ - $ - 2a Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 35-gallon Cart 6 pick-up per week $ - $ - $ - 2b Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 65-gallon Cart 1 pick-up per week $ - $ - $ - 2b Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 65-gallon Cart 2 pick-up per week $ - $ - $ - 2b Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 65-gallon Cart 3 pick-up per week $ - $ - $ - 2b Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 65-gallon Cart 4 pick-up per week $ - $ - $ - 2b Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 65-gallon Cart 5 pick-up per week $ - $ - $ - 2b Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 65-gallon Cart 6 pick-up per week $ - $ - $ - 2c Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 95-gallon Cart 1 pick-up per week $ - $ - $ - 2c Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 95-gallon Cart 2 pick-up per week $ - $ - $ - 2c Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 95-gallon Cart 3 pick-up per week $ - $ - $ - 2c Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 95-gallon Cart 4 pick-up per week $ - $ - $ - 2c Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 95-gallon Cart 5 pick-up per week $ - $ - $ - 2c Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 95-gallon Cart 6 pick-up per week $ - $ - $ - 2d Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service
1 Cubic Yard Bin
(standalone or half of
2-yard split bin)
1 pick-up per week $ - $ - $ -
2d Commercial and Multi-family
Recyclables Single-stream and Singlestream Recyclables Service 1 Cubic Yard Bin
(standalone or half of
2-yard split bin)
2 pick-up per week $ - $ - $ -
2d Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service
1 Cubic Yard Bin
(standalone or half of
2-yard split bin)
3 pick-up per week $ - $ - $ -
2d Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service
1 Cubic Yard Bin
(standalone or half of
2-yard split bin)
4 pick-up per week $ - $ - $ -
2d Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service
1 Cubic Yard Bin
(standalone or half of
2-yard split bin)
5 pick-up per week $ - $ - $ -
2d Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service
1 Cubic Yard Bin
(standalone or half of
2-yard split bin)
6 pick-up per week $ - $ - $ -
Proposal Form 29 - Maximum Rates to be Charged Beginning October 1, 2025 Fill in the rates proposed as the maximum rates to customers below for each level of service. Rates must be broken down to show the collection cost, processing cost, disposal cost and capital costs (the capital component will not be escalated). The procedure for adjusting costs throughout the term of the contract appears in Article 14 of the Agreement. A sample calculation is shown in Attachment J. The disposal portion will only be adjusted as that cost actually changes. Disposal costs are a pass through cost and cannot include any mark up, overhead, or administrative costs. The City recognizes the rates in Attachment D-1 (the incumbent hauler's current rates) may not fully cover the cost of Proposer providing services between June 1 and September 30, 2025. The proposer may include and spread costs that will not be covered by the incumbent hauler's current rates in the Proposer's proposed rates (Attachment D) that are planned to become effective October 1, 2025. # Sector/Stream Description Size
Collection Component (85% Labor and 15% Fuel) Disposal Component Non-escalating Capital Component Frequency of Total Base Rate
Collection
Regulatory Compliance
Cost Component
Total Rate
Indicate the selected commercial and multi-family sourceseparated food scrap processing technology using the drop down:

Indicate the selected commercial and multi-family sourceseparated yard trimmings processing technology using the drop down:

Indicate the selected commercial and multi-family co-collected food scraps and yard trimmings processing technology using the drop down:
<-- the selected processing methodology will be shown in the Processing Component cell for the corresponding rate item in Section 3 below. Proposers shall provide further details re: their proposed processing facility for this service line in the corresponding proposal form. <-- the selected processing methodology will be shown in the Processing Component cell for the corresponding rate item in Section 4 below. Proposers shall provide further details re: their proposed processing facility for this service line in the corresponding proposal form. <-- the selected processing methodology will be shown in the Processing Component cell for the corresponding rate item in Section 5 below. Proposers shall provide further details re: their proposed processing facility for this service line in the corresponding proposal form. --Select Desired Organics Processing Options--
--Select Desired Organics Processing Options--
--Select Desired Organics Processing Options--
PAGE 149 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged

1.5 Cubic Yard Bin
(standalone or half of
3-yard split bin)
1 pick-up per week $ - $ - $ -
2e Commercial and Multi-family
Recyclables Single-stream and Singlestream Recyclables Service

1.5 Cubic Yard Bin
(standalone or half of
3-yard split bin)
2 pick-up per week $ - $ - $ -
2e Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service

1.5 Cubic Yard Bin
(standalone or half of
3-yard split bin)
3 pick-up per week $ - $ - $ -
2e Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service

1.5 Cubic Yard Bin
(standalone or half of
3-yard split bin)
4 pick-up per week $ - $ - $ -
2e Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service

1.5 Cubic Yard Bin
(standalone or half of
3-yard split bin)
5 pick-up per week $ - $ - $ -
2e Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service

1.5 Cubic Yard Bin
(standalone or half of
3-yard split bin)
6 pick-up per week $ - $ - $ -
2f Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service
2 Cubic Yard Bin
(standalone or half of
4-yard split bin)
1 pick-up per week $ - $ - $ -
2f Commercial and Multi-family
Recyclables Single-stream and Singlestream Recyclables Service 2 Cubic Yard Bin
(standalone or half of
4-yard split bin)
2 pick-up per week $ - $ - $ -
2f Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service
2 Cubic Yard Bin
(standalone or half of
4-yard split bin)
3 pick-up per week $ - $ - $ -
2f Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service
2 Cubic Yard Bin
(standalone or half of
4-yard split bin)
4 pick-up per week $ - $ - $ -
2f Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service
2 Cubic Yard Bin
(standalone or half of
4-yard split bin)
5 pick-up per week $ - $ - $ -
2f Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service
2 Cubic Yard Bin
(standalone or half of
4-yard split bin)
6 pick-up per week $ - $ - $ -
2g Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 3 Cubic Yard Bin 1 pick-up per week $ - $ - $ - 2g Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 3 Cubic Yard Bin 2 pick-up per week $ - $ - $ - 2g Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 3 Cubic Yard Bin 3 pick-up per week $ - $ - $ - 2g Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 3 Cubic Yard Bin 4 pick-up per week $ - $ - $ - 2g Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 3 Cubic Yard Bin 5 pick-up per week $ - $ - $ - 2g Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 3 Cubic Yard Bin 6 pick-up per week $ - $ - $ - 2h Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 4 Cubic Yard Bin 1 pick-up per week $ - $ - $ - 2h Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 4 Cubic Yard Bin 2 pick-up per week $ - $ - $ - 2h Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 4 Cubic Yard Bin 3 pick-up per week $ - $ - $ - 2h Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 4 Cubic Yard Bin 4 pick-up per week $ - $ - $ - 2h Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 4 Cubic Yard Bin 5 pick-up per week $ - $ - $ - 2h Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 4 Cubic Yard Bin 6 pick-up per week $ - $ - $ - 2i Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 6 Cubic Yard Bin 1 pick-up per week $ - $ - $ - 2i Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 6 Cubic Yard Bin 2 pick-up per week $ - $ - $ - 2i Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 6 Cubic Yard Bin 3 pick-up per week $ - $ - $ - 2i Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 6 Cubic Yard Bin 4 pick-up per week $ - $ - $ - 2i Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 6 Cubic Yard Bin 5 pick-up per week $ - $ - $ - 2i Commercial and Multi-family
Recyclables
Single-stream and Singlestream Recyclables Service 6 Cubic Yard Bin 6 pick-up per week $ - $ - $ -

3. Commercial and Multi-Family Source-separated Food Scraps Processing Component
Labor Fuel Collection
--Select Desired
Organics Processing
Options--
3a Commercial and Multi-family
Food Scraps Source-separated Food Scraps 35-gallon Cart 1 pick-up per week $ - $ - $ - 3a Commercial and Multi-family
Food Scraps Source-separated Food Scraps 35-gallon Cart 2 pick-up per week $ - $ - $ - 3a Commercial and Multi-family
Food Scraps Source-separated Food Scraps 35-gallon Cart 3 pick-up per week $ - $ - $ - Frequency of
Collection
Collection Component (85% Labor and 15% Fuel)
Disposal Component Non-escalating Capital
Component Total Rate
Note: Food scraps will only be collected in 35-gal, 65-gal, 1-yard, 1.5 yard, and 2-yard containers. Food scraps will not be collected as part of split bin service. # Sector/Stream Description Size Total Base Rate Regulatory Compliance Cost Component
PAGE 150 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged

2. Commercial and Multi-Family Single-Material and Single-Stream Recyclables Processing Component
# Sector/Stream Description Size
Collection Component (85% Labor and 15% Fuel) Disposal Component Non-escalating Capital Component Frequency of Total Base Rate
Collection
Regulatory Compliance
Cost Component
Total Rate
3a Commercial and Multi-family
Food Scraps Source-separated Food Scraps 35-gallon Cart 4 pick-up per week $ - $ - $ - 3a Commercial and Multi-family
Food Scraps Source-separated Food Scraps 35-gallon Cart 5 pick-up per week $ - $ - $ - 3a Commercial and Multi-family
Food Scraps Source-separated Food Scraps 35-gallon Cart 6 pick-up per week $ - $ - $ - 3b Commercial and Multi-family
Food Scraps Source-separated Food Scraps 65-gallon Cart 1 pick-up per week $ - $ - $ - 3b Commercial and Multi-family
Food Scraps Source-separated Food Scraps 65-gallon Cart 2 pick-up per week $ - $ - $ - 3b Commercial and Multi-family
Food Scraps Source-separated Food Scraps 65-gallon Cart 3 pick-up per week $ - $ - $ - 3b Commercial and Multi-family
Food Scraps Source-separated Food Scraps 65-gallon Cart 4 pick-up per week $ - $ - $ - 3b Commercial and Multi-family
Food Scraps Source-separated Food Scraps 65-gallon Cart 5 pick-up per week $ - $ - $ - 3b Commercial and Multi-family
Food Scraps Source-separated Food Scraps 65-gallon Cart 6 pick-up per week $ - $ - $ - 3c Commercial and Multi-family
Food Scraps Source-separated Food Scraps 1 Cubic Yard Bin 1 pick-up per week $ - $ - $ - 3c Commercial and Multi-family
Food Scraps Source-separated Food Scraps 1 Cubic Yard Bin 2 pick-up per week $ - $ - $ - 3c Commercial and Multi-family
Food Scraps Source-separated Food Scraps 1 Cubic Yard Bin 3 pick-up per week $ - $ - $ - 3c Commercial and Multi-family
Food Scraps Source-separated Food Scraps 1 Cubic Yard Bin 4 pick-up per week $ - $ - $ - 3c Commercial and Multi-family
Food Scraps Source-separated Food Scraps 1 Cubic Yard Bin 5 pick-up per week $ - $ - $ - 3c Commercial and Multi-family
Food Scraps Source-separated Food Scraps 1 Cubic Yard Bin 6 pick-up per week $ - $ - $ - 3d Commercial and Multi-family
Food Scraps Source-separated Food Scraps 1.5 Cubic Yard Bin 1 pick-up per week $ - $ - $ - 3d Commercial and Multi-family
Food Scraps Source-separated Food Scraps 1.5 Cubic Yard Bin 2 pick-up per week $ - $ - $ - 3d Commercial and Multi-family
Food Scraps Source-separated Food Scraps 1.5 Cubic Yard Bin 3 pick-up per week $ - $ - $ - 3d Commercial and Multi-family
Food Scraps Source-separated Food Scraps 1.5 Cubic Yard Bin 4 pick-up per week $ - $ - $ - 3d Commercial and Multi-family
Food Scraps Source-separated Food Scraps 1.5 Cubic Yard Bin 5 pick-up per week $ - $ - $ - 3d Commercial and Multi-family
Food Scraps Source-separated Food Scraps 1.5 Cubic Yard Bin 6 pick-up per week $ - $ - $ - 3e Commercial and Multi-family
Food Scraps Source-separated Food Scraps 2 Cubic Yard Bin 1 pick-up per week $ - $ - $ - 3e Commercial and Multi-family
Food Scraps Source-separated Food Scraps 2 Cubic Yard Bin 2 pick-up per week $ - $ - $ - 3e Commercial and Multi-family
Food Scraps Source-separated Food Scraps 2 Cubic Yard Bin 3 pick-up per week $ - $ - $ - 3e Commercial and Multi-family
Food Scraps Source-separated Food Scraps 2 Cubic Yard Bin 4 pick-up per week $ - $ - $ - 3e Commercial and Multi-family
Food Scraps Source-separated Food Scraps 2 Cubic Yard Bin 5 pick-up per week $ - $ - $ - 3e Commercial and Multi-family
Food Scraps Source-separated Food Scraps 2 Cubic Yard Bin 6 pick-up per week $ - $ - $ -

4. Commercial and Multi-Family Source-separated Yard Trimmings Processing Component
Labor Fuel Collection
--Select Desired
Organics Processing
Options--
4a Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 35-gallon Cart 1 pick-up per week $ - $ - $ - 4a Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 35-gallon Cart 2 pick-up per week $ - $ - $ - 4a Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 35-gallon Cart 3 pick-up per week $ - $ - $ - 4a Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 35-gallon Cart 4 pick-up per week $ - $ - $ - 4a Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 35-gallon Cart 5 pick-up per week $ - $ - $ - 4a Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 35-gallon Cart 6 pick-up per week $ - $ - $ - 4b Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 65-gallon Cart 1 pick-up per week $ - $ - $ - 4b Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 65-gallon Cart 2 pick-up per week $ - $ - $ - 4b Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 65-gallon Cart 3 pick-up per week $ - $ - $ - 4b Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 65-gallon Cart 4 pick-up per week $ - $ - $ - 4b Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 65-gallon Cart 5 pick-up per week $ - $ - $ - 4b Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 65-gallon Cart 6 pick-up per week $ - $ - $ - Non-escalating Capital
Component Regulatory Compliance
Description Size Cost Component
Frequency of
Collection
Collection Component (85% Labor and 15% Fuel)
Disposal Component Total Rate
# Sector/Stream
Total Base Rate
PAGE 151 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged

2. Commercial and Multi-Family Single-Material and Single-Stream Recyclables Processing Component
# Sector/Stream Description Size
Collection Component (85% Labor and 15% Fuel) Disposal Component Non-escalating Capital Component Frequency of Total Base Rate
Collection
Regulatory Compliance
Cost Component
Total Rate
4c Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 1 Cubic Yard Bin 1 pick-up per week $ - $ - $ - 4c Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 1 Cubic Yard Bin 2 pick-up per week $ - $ - $ - 4c Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 1 Cubic Yard Bin 3 pick-up per week $ - $ - $ - 4c Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 1 Cubic Yard Bin 4 pick-up per week $ - $ - $ - 4c Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 1 Cubic Yard Bin 5 pick-up per week $ - $ - $ - 4c Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 1 Cubic Yard Bin 6 pick-up per week $ - $ - $ - 4d Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 1.5 Cubic Yard Bin 1 pick-up per week $ - $ - $ - 4d Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 1.5 Cubic Yard Bin 2 pick-up per week $ - $ - $ - 4d Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 1.5 Cubic Yard Bin 3 pick-up per week $ - $ - $ - 4d Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 1.5 Cubic Yard Bin 4 pick-up per week $ - $ - $ - 4d Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 1.5 Cubic Yard Bin 5 pick-up per week $ - $ - $ - 4d Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 1.5 Cubic Yard Bin 6 pick-up per week $ - $ - $ - 4e Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 2 Cubic Yard Bin 1 pick-up per week $ - $ - $ - 4e Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 2 Cubic Yard Bin 2 pick-up per week $ - $ - $ - 4e Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 2 Cubic Yard Bin 3 pick-up per week $ - $ - $ - 4e Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 2 Cubic Yard Bin 4 pick-up per week $ - $ - $ - 4e Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 2 Cubic Yard Bin 5 pick-up per week $ - $ - $ - 4e Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 2 Cubic Yard Bin 6 pick-up per week $ - $ - $ - 4f Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 3 Cubic Yard Bin 1 pick-up per week $ - $ - $ - 4f Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 3 Cubic Yard Bin 2 pick-up per week $ - $ - $ - 4f Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 3 Cubic Yard Bin 3 pick-up per week $ - $ - $ - 4f Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 3 Cubic Yard Bin 4 pick-up per week $ - $ - $ - 4f Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 3 Cubic Yard Bin 5 pick-up per week $ - $ - $ - 4f Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 3 Cubic Yard Bin 6 pick-up per week $ - $ - $ - 4g Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 4 Cubic Yard Bin 1 pick-up per week $ - $ - $ - 4g Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 4 Cubic Yard Bin 2 pick-up per week $ - $ - $ - 4g Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 4 Cubic Yard Bin 3 pick-up per week $ - $ - $ - 4g Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 4 Cubic Yard Bin 4 pick-up per week $ - $ - $ - 4g Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 4 Cubic Yard Bin 5 pick-up per week $ - $ - $ - 4g Commercial and Multi-family
Yard Trimmings
Source-separated Yard
Trimmings 4 Cubic Yard Bin 6 pick-up per week $ - $ - $ -

5. Commercial and Multi-Family Co-collected Food Scraps and Yard Trimmings Processing Component
Labor Fuel Collection
--Select Desired
Organics Processing
Options--
5a
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 35-gallon Cart 1 pick-up per week $ - $ - $ - 5a
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 35-gallon Cart 2 pick-up per week $ - $ - $ - 5a
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 35-gallon Cart 3 pick-up per week $ - $ - $ - 5a
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 35-gallon Cart 4 pick-up per week $ - $ - $ - 5a
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 35-gallon Cart 5 pick-up per week $ - $ - $ - Regulatory Compliance
Cost Component
Total Rate
Note: Co-collected Food Scraps and Yard Trimmings will only be collected in 35-gal, 65-gal, 1-yard, 1.5 yard, and 2-yard containers. Co-collected Food Scraps and Yard Trimmings will not be collected as part of split bin service. # Sector/Stream Description Size
Frequency of
Collection
Collection Component (85% Labor and 15% Fuel)
Disposal Component Non-escalating Capital
Component Total Base Rate
PAGE 152 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged

2. Commercial and Multi-Family Single-Material and Single-Stream Recyclables Processing Component
# Sector/Stream Description Size
Collection Component (85% Labor and 15% Fuel) Disposal Component Non-escalating Capital Component Frequency of Total Base Rate
Collection
Regulatory Compliance
Cost Component
Total Rate
5a
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 35-gallon Cart 6 pick-up per week $ - $ - $ - 5b
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 65-gallon Cart 1 pick-up per week $ - $ - $ - 5b
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 65-gallon Cart 2 pick-up per week $ - $ - $ - 5b
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 65-gallon Cart 3 pick-up per week $ - $ - $ - 5b
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 65-gallon Cart 4 pick-up per week $ - $ - $ - 5b
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 65-gallon Cart 5 pick-up per week $ - $ - $ - 5b
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 65-gallon Cart 6 pick-up per week $ - $ - $ - 5c
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 1 Cubic Yard Bin 1 pick-up per week $ - $ - $ - 5c
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 1 Cubic Yard Bin 2 pick-up per week $ - $ - $ - 5c
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 1 Cubic Yard Bin 3 pick-up per week $ - $ - $ - 5c
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 1 Cubic Yard Bin 4 pick-up per week $ - $ - $ - 5c
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 1 Cubic Yard Bin 5 pick-up per week $ - $ - $ - 5c
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 1 Cubic Yard Bin 6 pick-up per week $ - $ - $ - 5d
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 1.5 Cubic Yard Bin 1 pick-up per week $ - $ - $ - 5d
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 1.5 Cubic Yard Bin 2 pick-up per week $ - $ - $ - 5d
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 1.5 Cubic Yard Bin 3 pick-up per week $ - $ - $ - 5d
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 1.5 Cubic Yard Bin 4 pick-up per week $ - $ - $ - 5d
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 1.5 Cubic Yard Bin 5 pick-up per week $ - $ - $ - 5d
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 1.5 Cubic Yard Bin 6 pick-up per week $ - $ - $ - 5e
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 2 Cubic Yard Bin 1 pick-up per week $ - $ - $ - 5e
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 2 Cubic Yard Bin 2 pick-up per week $ - $ - $ - 5e
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 2 Cubic Yard Bin 3 pick-up per week $ - $ - $ - 5e
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 2 Cubic Yard Bin 4 pick-up per week $ - $ - $ - 5e
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 2 Cubic Yard Bin 5 pick-up per week $ - $ - $ - 5e
Commercial and Multi-family
Co-collected Food Scraps
and Yard Trimmings
Co-collected Food Scraps and
Yard Trimmings 2 Cubic Yard Bin 6 pick-up per week $ - $ - $ - PAGE 153 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Rates must be submitted in 2025 dollars.

This form will become part of Attachment D to the final Agreement.

6. Commercial and Multi-Family MSW Route Service - MSW Hauled directly to the landfill Labor Fuel Collection
6a Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 35-gallon Cart 1 pick-up per week $ - $ - $ -
6a Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 35-gallon Cart 2 pick-up per week $ - $ - $ -
6a Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 35-gallon Cart 3 pick-up per week $ - $ - $ -
6a Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 35-gallon Cart 4 pick-up per week $ - $ - $ -
6a Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 35-gallon Cart 5 pick-up per week $ - $ - $ -
6a Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 35-gallon Cart 6 pick-up per week $ - $ - $ -
6b Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 65-gallon Cart 1 pick-up per week $ - $ - $ -
6b Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 65-gallon Cart 2 pick-up per week $ - $ - $ -
6b Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 65-gallon Cart 3 pick-up per week $ - $ - $ -
6b Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 65-gallon Cart 4 pick-up per week $ - $ - $ -
6b Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 65-gallon Cart 5 pick-up per week $ - $ - $ -
6b Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 65-gallon Cart 6 pick-up per week $ - $ - $ -
6c Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 95-gallon Cart 1 pick-up per week $ - $ - $ -
6c Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 95-gallon Cart 2 pick-up per week $ - $ - $ -
6c Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 95-gallon Cart 3 pick-up per week $ - $ - $ -
6c Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 95-gallon Cart 4 pick-up per week $ - $ - $ -
6c Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 95-gallon Cart 5 pick-up per week $ - $ - $ -
6c Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 95-gallon Cart 6 pick-up per week $ - $ - $ -
6d Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill
1 Cubic Yard Bin
(standalone or half of
2-yard split bin)
1 pick-up per week $ - $ - $ -
6d Commercial and Multi-family
MSW to Landfill MSW Hauled to Directly to the
Landfill
1 Cubic Yard Bin
(standalone or half of
2-yard split bin)
2 pick-up per week $ - $ - $ -
6d Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill
1 Cubic Yard Bin
(standalone or half of
2-yard split bin)
3 pick-up per week $ - $ - $ -
6d Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill
1 Cubic Yard Bin
(standalone or half of
2-yard split bin)
4 pick-up per week $ - $ - $ -
6d Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill
1 Cubic Yard Bin
(standalone or half of
2-yard split bin)
5 pick-up per week $ - $ - $ -
6d Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill
1 Cubic Yard Bin
(standalone or half of
2-yard split bin)
6 pick-up per week $ - $ - $ -
6e Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill

1.5 Cubic Yard Bin
(standalone or half of
3-yard split bin)
1 pick-up per week $ - $ - $ -
6e Commercial and Multi-family
MSW to Landfill MSW Hauled to Directly to the
Landfill

1.5 Cubic Yard Bin
(standalone or half of
3-yard split bin)
2 pick-up per week $ - $ - $ -
Proposal Form 29 - Maximum Rates to be Charged Beginning October 1, 2025 Fill in the rates proposed as the maximum rates to customers below for each level of service. Rates must be broken down to show the collection cost, disposal cost and capital costs (the capital component will not be escalated). The procedure for adjusting costs throughout the term of the contract appears in Article 14 of the Agreement. A sample calculation is shown in Attachment J. The disposal portion will only be adjusted as that cost actually changes. Disposal costs are a pass through cost and cannot include any mark up, overhead or administrative costs. The City recognizes the rates in Attachment D-1 (the incumbent hauler's current rates) may not fully cover the cost of Proposer providing services between June 1 and September 30, 2025. The proposer may include and spread costs that will not be covered by the incumbent hauler's current rates in the Proposer's proposed rates (Attachment D) that are planned to become effective October 1, 2025. # Sector/Stream Description Size
Frequency of
Collection
Collection Component (85% Labor and 15% Fuel) Disposal Component Non-escalating Capital Component Total Base Rate Total Rate Regulatory
Compliance Cost
PAGE 154 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged

6. Commercial and Multi-Family MSW Route Service - MSW Hauled directly to the landfill # Sector/Stream Description Size Labor Fuel Collection
Frequency of
Collection
Collection Component (85% Labor and 15% Fuel) Disposal Component Non-escalating Capital Component Total Base Rate Total Rate Regulatory
Compliance Cost
6e Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill

1.5 Cubic Yard Bin
(standalone or half of
3-yard split bin)
3 pick-up per week $ - $ - $ -
6e Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill

1.5 Cubic Yard Bin
(standalone or half of
3-yard split bin)
4 pick-up per week $ - $ - $ -
6e Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill

1.5 Cubic Yard Bin
(standalone or half of
3-yard split bin)
5 pick-up per week $ - $ - $ -
6e Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill

1.5 Cubic Yard Bin
(standalone or half of
3-yard split bin)
6 pick-up per week $ - $ - $ -
6f Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill
2 Cubic Yard Bin
(standalone or half of
4-yard split bin)
1 pick-up per week $ - $ - $ -
6f Commercial and Multi-family
MSW to Landfill MSW Hauled to Directly to the
Landfill
2 Cubic Yard Bin
(standalone or half of
4-yard split bin)
2 pick-up per week $ - $ - $ -
6f Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill
2 Cubic Yard Bin
(standalone or half of
4-yard split bin)
3 pick-up per week $ - $ - $ -
6f Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill
2 Cubic Yard Bin
(standalone or half of
4-yard split bin)
4 pick-up per week $ - $ - $ -
6f Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill
2 Cubic Yard Bin
(standalone or half of
4-yard split bin)
5 pick-up per week $ - $ - $ -
6f Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill
2 Cubic Yard Bin
(standalone or half of
4-yard split bin)
6 pick-up per week $ - $ - $ -
6g Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 3 Cubic Yard Bin 1 pick-up per week $ - $ - $ - 6g Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 3 Cubic Yard Bin 2 pick-up per week $ - $ - $ - 6g Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 3 Cubic Yard Bin 3 pick-up per week $ - $ - $ - 6g Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 3 Cubic Yard Bin 4 pick-up per week $ - $ - $ - 6g Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 3 Cubic Yard Bin 5 pick-up per week $ - $ - $ - 6g Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 3 Cubic Yard Bin 6 pick-up per week $ - $ - $ - 6h Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 4 Cubic Yard Bin 1 pick-up per week $ - $ - $ - 6h Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 4 Cubic Yard Bin 2 pick-up per week $ - $ - $ - 6h Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 4 Cubic Yard Bin 3 pick-up per week $ - $ - $ - 6h Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 4 Cubic Yard Bin 4 pick-up per week $ - $ - $ - 6h Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 4 Cubic Yard Bin 5 pick-up per week $ - $ - $ - 6h Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 4 Cubic Yard Bin 6 pick-up per week $ - $ - $ - 6i Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 6 Cubic Yard Bin 1 pick-up per week $ - $ - $ - 6i Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 6 Cubic Yard Bin 2 pick-up per week $ - $ - $ - 6i Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 6 Cubic Yard Bin 3 pick-up per week $ - $ - $ - 6i Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 6 Cubic Yard Bin 4 pick-up per week $ - $ - $ - 6i Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 6 Cubic Yard Bin 5 pick-up per week $ - $ - $ - 6i Commercial and Multi-family
MSW to Landfill
MSW Hauled to Directly to the
Landfill 6 Cubic Yard Bin 6 pick-up per week $ - $ - $ - PAGE 155 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Rates must be submitted in 2025 dollars.

This form will become part of Attachment D to the final Agreement.

Note: In completing the rates for Sections 7-17, Proposers shall use the assumed weights for roll-off boxes and compactors listed in Table 5 of the 'Assumptions' tab.

7. Permanent Compactor and Roll-Off Box Single-Material Recycling Service or Single-stream Recycling Service Processing Component
Labor Fuel Collection Clean MRF
7a
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Permanent Compactor 3-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
7b
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Permanent Compactor 4-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
7c
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Permanent Compactor 6-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
7d
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Permanent Compactor/ 10-yard compactor On-call of scheduled service (cost per collection) $ - $ - $ -
7e
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Permanent Compactor 20-yard compactor On-call of scheduled service (cost per collection) $ - $ - $ -
7f
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Permanent Compactor 25-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
7g
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Permanent Compactor 30-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
7h
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Permanent Compactor 40-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
7i
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Permanent Roll-off Box 10-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
7j
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Permanent Roll-off Box 20-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
7k
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Permanent Roll-off Box 25-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
7l
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Permanent Roll-off Box 30-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
7m
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Permanent Roll-off Box 40-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -

8. Permanent Compactor and Roll-Off Box - Source Separated Food Scraps Processing Component
Labor Fuel Collection
--Select Desired Organics
Processing Options--
8a
Commercial/Multi-family
Source-separated Food
Scraps
Permanent Compactor 3-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
8b
Commercial/Multi-family
Source-separated Food
Scraps
Permanent Compactor 4-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
8c
Commercial/Multi-family
Source-separated Food
Scraps
Permanent Compactor 6-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
Collection Component (85% Labor and 15% Fuel)
# Sector/Stream Description Size Frequency of Collection Total Rate Regulatory Compliance
Cost Component
Disposal Component Non-escalating Capital
Component Total Base Rate
Proposal Form 29 - Maximum Rates to be Charged Beginning October 1, 2025 Fill in the rates proposed as the maximum rates to customers below for each level of service. Rates must be broken down to show the collection cost, disposal cost and capital costs (the capital component will not be escalated). The procedure for adjusting costs throughout the term of the contract appears in Article 14 of the Agreement. A sample calculation is shown in Attachment J. The disposal portion will only be adjusted as that cost actually changes. Disposal costs are a pass through cost and cannot include any mark up, overhead or administrative costs. The City recognizes the rates in Attachment D-1 (the incumbent hauler's current rates) may not fully cover the cost of Proposer providing services between June 1 and September 30, 2025. The proposer may include and spread costs that will not be covered by the incumbent hauler's current rates in the Proposer's proposed rates (Attachment D) that are planned to become effective October 1, 2025. # Sector/Stream Description Size Frequency of Collection Collection Component (85% Labor and 15% Fuel) Disposal Component Non-escalating Capital Component
Indicate the selected source-separated food scrap processing technology for permanent and temporary roll-offs and
compactors using the drop down:
--Select Desired Organics Processing Options--
Indicate the selected source-separated yard trimmings
processing technology for permanent and temporary roll-offs and compactors using the drop down:
--Select Desired Organics Processing Options--
Indicate the selected co-collected food scraps and yard trimmings processing technology for permanent and temporary roll-offs and compactors using the drop down:
--Select Desired Organics Processing Options--
<-- the selected processing methodology will be shown in the Processing Component cell for the corresponding rate item in Sections 8 and 13 below. Proposers will provide further details re: their proposed processing facility for this service line in the corresponding proposal form. <-- the selected processing methodology will be shown in the Processing Component cell for the corresponding rate item in Sections 9 and 14 below. Proposers will provide further details re: their proposed processing facility for this service line in the corresponding proposal form. <-- the selected processing methodology will be shown in the Processing Component cell for the corresponding rate item in Sections 10 and 15 below.

Proposers will provide further details re: their proposed processing facility for this service line in the corresponding proposal form.

Total Base Rate Total Rate Regulatory Compliance
Cost Component
PAGE 156 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Processing Component
# Sector/Stream Description Size Frequency of Collection Labor Fuel Collection Clean MRF Collection Component (85% Labor and 15% Fuel) Disposal Component Non-escalating Capital Component Total Base Rate Total Rate Regulatory Compliance Cost Component 8d
Commercial/Multi-family
Source-separated Food
Scraps
Permanent Compactor/ 10-yard compactor On-call of scheduled service (cost per collection) $ - $ - $ -
8e
Commercial/Multi-family
Source-separated Food
Scraps
Permanent Compactor 20-yard compactor On-call of scheduled service (cost per collection) $ - $ - $ -
8f
Commercial/Multi-family
Source-separated Food
Scraps
Permanent Compactor 25-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
8g
Commercial/Multi-family
Source-separated Food
Scraps
Permanent Compactor 30-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
8h
Commercial/Multi-family
Source-separated Food
Scraps
Permanent Compactor 40-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
8i
Commercial/Multi-family
Source-separated Food
Scraps
Permanent Roll-off Box 10-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
8j
Commercial/Multi-family
Source-separated Food
Scraps
Permanent Roll-off Box 20-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
8k
Commercial/Multi-family
Source-separated Food
Scraps
Permanent Roll-off Box 25-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
8l
Commercial/Multi-family
Source-separated Food
Scraps
Permanent Roll-off Box 30-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
8m
Commercial/Multi-family
Source-separated Food
Scraps
Permanent Roll-off Box 40-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -

9. Permanent Compactor and Roll-Off Box - Source Separated Yard Trimmings Processing Component
Labor Fuel Collection
--Select Desired Organics
Processing Options--
9a
Commercial/Multi-family
Source-separated Yard
Trimmings
Permanent Compactor 3-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
9b
Commercial/Multi-family
Source-separated Yard
Trimmings
Permanent Compactor 4-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
9c
Commercial/Multi-family
Source-separated Yard
Trimmings
Permanent Compactor 6-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
9d
Commercial/Multi-family
Source-separated Yard
Trimmings
Permanent Compactor/ 10-yard compactor On-call of scheduled service (cost per collection) $ - $ - $ -
9e
Commercial/Multi-family
Source-separated Yard
Trimmings
Permanent Compactor 20-yard compactor On-call of scheduled service (cost per collection) $ - $ - $ -
9f
Commercial/Multi-family
Source-separated Yard
Trimmings
Permanent Compactor 25-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
9g
Commercial/Multi-family
Source-separated Yard
Trimmings
Permanent Compactor 30-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
9h
Commercial/Multi-family
Source-separated Yard
Trimmings
Permanent Compactor 40-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
9i
Commercial/Multi-family
Source-separated Yard
Trimmings
Permanent Roll-off Box 10-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
9j
Commercial/Multi-family
Source-separated Yard
Trimmings
Permanent Roll-off Box 20-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
9k
Commercial/Multi-family
Source-separated Yard
Trimmings
Permanent Roll-off Box 25-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
9l
Commercial/Multi-family
Source-separated Yard
Trimmings
Permanent Roll-off Box 30-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
9m
Commercial/Multi-family
Source-separated Yard
Trimmings
Permanent Roll-off Box 40-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -

10. Permanent Compactor and Roll-Off Box - Co-collected Food Scraps and Yard Trimmings Processing Component
Labor Fuel Collection
--Select Desired Organics
Processing Options--
10a
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Permanent Compactor 3-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
10b
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Permanent Compactor 4-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
Total Rate
# Sector/Stream Description Size Frequency of Collection Collection Component (85% Labor and 15% Fuel)
Regulatory Compliance Total Rate
Cost Component
Frequency of Collection
Collection Component (85% Labor and 15% Fuel)
Disposal Component Non-escalating Capital
Component Total Base Rate
# Sector/Stream Description Size
Regulatory Compliance
Cost Component
Disposal Component Non-escalating Capital
Component Total Base Rate
PAGE 157 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Processing Component
# Sector/Stream Description Size Frequency of Collection Labor Fuel Collection Clean MRF Collection Component (85% Labor and 15% Fuel) Disposal Component Non-escalating Capital Component Total Base Rate Total Rate Regulatory Compliance Cost Component 10c
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Permanent Compactor 6-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
10d
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Permanent Compactor/ 10-yard compactor On-call of scheduled service (cost per collection) $ - $ - $ -
10e
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Permanent Compactor 20-yard compactor On-call of scheduled service (cost per collection) $ - $ - $ -
10f
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Permanent Compactor 25-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
10g
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Permanent Compactor 30-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
10h
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Permanent Compactor 40-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
10i
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Permanent Roll-off Box 10-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
10j
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Permanent Roll-off Box 20-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
10k
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Permanent Roll-off Box 25-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
10l
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Permanent Roll-off Box 30-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
10m
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Permanent Roll-off Box 40-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -

11. Permanent Compactor and Roll-Off Box - MSW Direct-hauled to the Landfill Service Labor Fuel Collection
11a Commercial/Multi-family MSW Permanent Compactor 3-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
11b Commercial/Multi-family MSW Permanent Compactor 4-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
11c Commercial/Multi-family MSW Permanent Compactor 6-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
11d Commercial/Multi-family MSW Permanent Compactor/ 10-yard compactor On-call of scheduled service (cost per collection) $ - $ - $ -
11e Commercial/Multi-family MSW Permanent Compactor 20-yard compactor On-call of scheduled service (cost per collection) $ - $ - $ -
11f Commercial/Multi-family MSW Permanent Compactor 25-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
11g Commercial/Multi-family MSW Permanent Compactor 30-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
11h Commercial/Multi-family MSW Permanent Compactor 40-yard Compactor On-call of scheduled service (cost per collection) $ - $ - $ -
11i Commercial/Multi-family MSW Permanent Roll-off Box 10-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
11j Commercial/Multi-family MSW Permanent Roll-off Box 20-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
11k Commercial/Multi-family MSW Permanent Roll-off Box 25-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
11l Commercial/Multi-family MSW Permanent Roll-off Box 30-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -
11m Commercial/Multi-family MSW Permanent Roll-off Box 40-yard Roll-off Box On-call of scheduled service (cost per collection) $ - $ - $ -

12. Temporary Bin and Roll-Off Bin Divertible Service - Single-Material Recyclables and Single-Stream Recyclables Processing Component
Labor Fuel Collection Clean MRF
12a
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 2-yard Bin Same day (same day
collection service - cost per
collection)
$ - $ - $ -
12a
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 2-yard Bin Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
12a
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 2-yard Bin Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
12b
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 3-yard Bin Same day (same day
collection service - cost per
collection)
$ - $ - $ -
12b
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 3-yard Bin Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
# Sector/Stream Description Size Frequency of Collection Collection Component (85% Labor and 15% Fuel) Non-escalating Capital Component Total Base Rate Disposal Component
Total Base Rate Total Rate
Total Rate Regulatory Compliance
Cost Component
Regulatory Compliance
Cost Component Disposal Component Collection Component (85% Labor and 15% Fuel)# Sector/Stream Description Size Frequency of Collection Non-escalating Capital
Component
PAGE 158 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Processing Component
# Sector/Stream Description Size Frequency of Collection Labor Fuel Collection Clean MRF Collection Component (85% Labor and 15% Fuel) Disposal Component Non-escalating Capital Component Total Base Rate Total Rate Regulatory Compliance Cost Component 12b
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 3-yard Bin Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
12c
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 4-yard Bin Same day (same day
collection service - cost per
collection)
$ - $ - $ -
12c
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 4-yard Bin Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
12c
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 4-yard Bin Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
12d
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 6-yard Bin Same day (same day
collection service - cost per
collection)
$ - $ - $ -
12d
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 6-yard Bin Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
12d
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 6-yard Bin Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
12e
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 10-yard Roll-off Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
12e
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 10-yard Roll-off Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
12e
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 10-yard Roll-off Same day (same day
collection service - cost per
collection)
$ - $ - $ -
12f
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 20-yard Roll-off Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
12f
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 20-yard Roll-off Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
12f
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 20-yard Roll-off Same day (same day
collection service - cost per
collection)
$ - $ - $ -
12g
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 25-yard Roll-off Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
12g
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 25-yard Roll-off Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
12g
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 25-yard Roll-off Same day (same day
collection service - cost per
collection)
$ - $ - $ -
12h
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 30-yard Roll-off Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
12h
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 30-yard Roll-off Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
12h
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 30-yard Roll-off Same day (same day
collection service - cost per
collection)
$ - $ - $ -
12i
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 40-yard Roll-off Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
12i
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 40-yard Roll-off Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
12i
Commercial/Multi-family
Single-material and Singlestream Recyclables Service Temporary Bin 40-yard Roll-off Same day (same day
collection service - cost per
collection)
$ - $ - $ -

13. Temporary Bin and Roll-Off Bin Divertible Service - Source-separated Food Scraps Processing Component
Labor Fuel Collection
--Select Desired Organics
Processing Options--
13a
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 2-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
Collection Component (85% Labor and 15% Fuel)
Disposal Component Non-escalating Capital
Component
# Sector/Stream Description Size Frequency of Collection Regulatory Compliance
Cost Component
Total Base Rate Total Rate
PAGE 159 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Processing Component
# Sector/Stream Description Size Frequency of Collection Labor Fuel Collection Clean MRF Collection Component (85% Labor and 15% Fuel) Disposal Component Non-escalating Capital Component Total Base Rate Total Rate Regulatory Compliance Cost Component 13a
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 2-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
13a
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 2-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
13b
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 3-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
13b
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 3-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
13b
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 3-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
13c
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 4-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
13c
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 4-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
13c
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 4-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
13d
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 6-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
13d
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 6-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
13d
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 6-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
13e
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 10-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
13e
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 10-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
13e
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 10-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
13f
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 20-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
13f
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 20-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
13f
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 20-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
13g
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 25-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
13g
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 25-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
13g
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 25-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
13h
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 30-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
13h
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 30-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
13h
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 30-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
13i
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 40-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
PAGE 160 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Processing Component
# Sector/Stream Description Size Frequency of Collection Labor Fuel Collection Clean MRF Collection Component (85% Labor and 15% Fuel) Disposal Component Non-escalating Capital Component Total Base Rate Total Rate Regulatory Compliance Cost Component 13i
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 40-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
13i
Commercial/Multi-family
Source-separated Food
Scraps
Temporary Bin 40-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -

14. Temporary Bin and Roll-Off Bin Divertible Service - Source-separated Yard Trimmings Processing Component
Labor Fuel Collection
--Select Desired Organics
Processing Options--
14a
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 2-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
14a
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 2-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
14a
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 2-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
14b
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 3-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
14b
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 3-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
14b
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 3-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
14c
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 4-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
14c
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 4-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
14c
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 4-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
14d
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 6-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
14d
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 6-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
14d
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 6-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
14e
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 10-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
14e
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 10-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
14e
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 10-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
14f
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 20-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
14f
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 20-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
14f
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 20-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
14g
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 25-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
14g
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 25-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
14g
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 25-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
# Sector/Stream Description Size Frequency of Collection Collection Component (85% Labor and 15% Fuel)
Disposal Component Non-escalating Capital
Component Total Base Rate Total Rate Regulatory Compliance Cost Component PAGE 161 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Processing Component
# Sector/Stream Description Size Frequency of Collection Labor Fuel Collection Clean MRF Collection Component (85% Labor and 15% Fuel) Disposal Component Non-escalating Capital Component Total Base Rate Total Rate Regulatory Compliance Cost Component 14h
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 30-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
14h
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 30-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
14h
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 30-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
14i
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 40-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
14i
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 40-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
14i
Commercial/Multi-family
Source-separated Yard
Trimmings
Temporary Bin 40-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -

15. Temporary Bin and Roll-Off Bin Divertible Service - Co-collected Food Scraps and Yard Trimmings Processing Component
Labor Fuel Collection
--Select Desired Organics
Processing Options--
15a
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 2-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
15a
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 2-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
15a
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 2-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
15b
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 3-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
15b
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 3-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
15b
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 3-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
15c
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 4-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
15c
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 4-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
15c
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 4-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
15d
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 6-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
15d
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 6-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
15d
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 6-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
15e
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 10-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
15e
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 10-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
15e
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 10-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
15f
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 20-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
# Sector/Stream Description Size Frequency of Collection Total Base Rate Total Rate Regulatory Compliance
Cost Component
Collection Component (85% Labor and 15% Fuel)
Disposal Component Non-escalating Capital
Component
PAGE 162 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Processing Component
# Sector/Stream Description Size Frequency of Collection Labor Fuel Collection Clean MRF Collection Component (85% Labor and 15% Fuel) Disposal Component Non-escalating Capital Component Total Base Rate Total Rate Regulatory Compliance Cost Component 15f
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 20-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
15f
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 20-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
15g
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 25-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
15g
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 25-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
15g
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 25-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
15h
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 30-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
15h
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 30-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
15h
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 30-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
15i
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 40-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
15i
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 40-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
15i
Commercial/Multi-family Cocollected Food Scraps and
Yard Trimmings
Temporary Bin 40-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -

16. Temporary Bin and Roll-Off Box Service - Including 2, 3, 4, and 6 yard Bin Service - Mixed C&D Processing Processing Component
Labor Fuel Collection Mixed C&D
16a Mixed C&D Temporary Bin 2-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
16a Mixed C&D Temporary Bin 2-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
16a Mixed C&D Temporary Bin 2-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
16b Mixed C&D Temporary Bin 3-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
16b Mixed C&D Temporary Bin 3-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
16b Mixed C&D Temporary Bin 3-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
16c Mixed C&D Temporary Bin 4-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
16c Mixed C&D Temporary Bin 4-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
16c Mixed C&D Temporary Bin 4-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
16d Mixed C&D Temporary Bin 6-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
16d Mixed C&D Temporary Bin 6-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
16d Mixed C&D Temporary Bin 6-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
Total Base Rate Total Rate Regulatory Compliance
# Sector/Stream Description Size Frequency of Collection Cost Component Collection Component (85% Labor and 15% Fuel) Disposal Component Non-escalating Capital Component
PAGE 163 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Processing Component
# Sector/Stream Description Size Frequency of Collection Labor Fuel Collection Clean MRF Collection Component (85% Labor and 15% Fuel) Disposal Component Non-escalating Capital Component Total Base Rate Total Rate Regulatory Compliance Cost Component 16e Mixed C&D Temporary Bin 10-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
16e Mixed C&D Temporary Bin 10-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
16e Mixed C&D Temporary Bin 10-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
16f Mixed C&D Temporary Bin 20-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
16f Mixed C&D Temporary Bin 20-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
16f Mixed C&D Temporary Bin 20-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
16g Mixed C&D Temporary Bin 25-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
16g Mixed C&D Temporary Bin 25-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
16g Mixed C&D Temporary Bin 25-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
16h Mixed C&D Temporary Bin 30-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
16h Mixed C&D Temporary Bin 30-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
16h Mixed C&D Temporary Bin 30-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
16i Mixed C&D Temporary Bin 40-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
16i Mixed C&D Temporary Bin 40-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
16i Mixed C&D Temporary Bin 40-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -

17. Temporary Bin & Roll Off Box Service - Including 2, 3, 4, and 6 yard Bin Service - Direct to Landfill Service Labor Fuel Collection
17a MSW Temporary Bin 2-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
17a MSW Temporary Bin 2-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
17a MSW Temporary Bin 2-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
17b MSW Temporary Bin 3-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
17b MSW Temporary Bin 3-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
17b MSW Temporary Bin 3-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
17c MSW Temporary Bin 4-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
17c MSW Temporary Bin 4-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
# Sector/Stream Description Size Frequency of Collection Disposal Component Collection Component (85% Labor and 15% Fuel) Non-escalating Capital Component Total Base Rate Total Rate Regulatory Compliance Cost Component PAGE 164 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Processing Component
# Sector/Stream Description Size Frequency of Collection Labor Fuel Collection Clean MRF Collection Component (85% Labor and 15% Fuel) Disposal Component Non-escalating Capital Component Total Base Rate Total Rate Regulatory Compliance Cost Component 17c MSW Temporary Bin 4-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
17d MSW Temporary Bin 6-yard Bin
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
17d MSW Temporary Bin 6-yard Bin
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
17d MSW Temporary Bin 6-yard Bin
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
17e MSW Temporary Bin 10-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
17e MSW Temporary Bin 10-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
17e MSW Temporary Bin 10-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
17f MSW Temporary Bin 20-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
17f MSW Temporary Bin 20-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
17f MSW Temporary Bin 20-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
17g MSW Temporary Bin 25-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
17g MSW Temporary Bin 25-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
17g MSW Temporary Bin 25-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
17h MSW Temporary Bin 30-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
17h MSW Temporary Bin 30-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
17h MSW Temporary Bin 30-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
17i MSW Temporary Bin 40-yard Roll-off
Weekly (i.e. Monday
collection, with the collection
again on the following
Monday - cost per collection)
$ - $ - $ -
17i MSW Temporary Bin 40-yard Roll-off
Weekend (i.e. collection on
Saturday or Sunday - cost per
collection)
$ - $ - $ -
17i MSW Temporary Bin 40-yard Roll-off
Same day (same day
collection service - cost per
collection)
$ - $ - $ -
PAGE 165 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Rates must be submitted in 2025 dollars.

This form will become part of Attachment D to the final Agreement.

18. Special Event Service - Direct to Landfill MSW Service Labor Fuel Collection
18a Special Event Service MSW Hauled to Directly to the Landfill 35-gallon Cart Per container $ - $ - $ -
18b Special Event Service MSW Hauled to Directly to the Landfill 65-gallon Cart Per container $ - $ - $ -
18c Special Event Service MSW Hauled to Directly to the Landfill 95-gallon Cart Per container $ - $ - $ -
18d Special Event Service MSW Hauled to Directly to the Landfill
1 Cubic Yard Bin
(standalone or half of
2-yard split bin)
Per container $ - $ - $ -
18e Special Event Service MSW Hauled to Directly to the Landfill

1.5 Cubic Yard Bin
(standalone or half of
3-yard split bin)
Per container $ - $ - $ -
18f Special Event Service MSW Hauled to Directly to the Landfill
2 Cubic Yard Bin
(standalone or half of
4-yard split bin)
Per container $ - $ - $ -
18g Special Event Service MSW Hauled to Directly to the Landfill
3 Cubic Yard Bin
(standalone or half of
6-yard split bin)
Per container $ - $ - $ -
18h Special Event Service MSW Hauled to Directly to the Landfill 4 Cubic Yard Bin Per container $ - $ - $ -
18i Special Event Service MSW Hauled to Directly to the Landfill 6 Cubic Yard Bin Per container $ - $ - $ -
18j Special Event Service MSW Hauled to Directly to the Landfill 10-yard Roll-off Per container $ - $ - $ -
18k Special Event Service MSW Hauled to Directly to the Landfill 20-yard Roll-off Per container $ - $ - $ -
18l Special Event Service MSW Hauled to Directly to the Landfill 25-yard Roll-off Per container $ - $ - $ -
18m Special Event Service MSW Hauled to Directly to the Landfill 30-yard Roll-off Per container $ - $ - $ -
18n Special Event Service MSW Hauled to Directly to the Landfill 40-yard Roll-off Per container $ - $ - $ -
18o Special Event Service MSW Hauled to Directly to the Landfill 20-yard Compactor Per container $ - $ - $ -
18p Special Event Service MSW Hauled to Directly to the Landfill 25-yard Compactor Per container $ - $ - $ -
18q Special Event Service MSW Hauled to Directly to the Landfill 30-yard Compactor Per container $ - $ - $ -
18r Special Event Service MSW Hauled to Directly to the Landfill 40-yard Compactor Per container $ - $ - $ -

19. Special Event Service - Single-Material Recyclables and Single-Stream Recyclables Processing Component
Labor Fuel Collection Clean MRF
19a Special Event Service Single-material and Singlestream Recyclables Service 35-gallon Cart Per container $ - $ - $ - 19b Special Event Service Single-material and Singlestream Recyclables Service 65-gallon Cart Per container $ - $ - $ - 19c Special Event Service Single-material and Singlestream Recyclables Service 95-gallon Cart Per container $ - $ - $ - 19d Special Event Service Single-material and Singlestream Recyclables Service 1 Cubic Yard Bin
(standalone or half of
2-yard split bin)
Per container $ - $ - $ -
19e Special Event Service Single-material and Singlestream Recyclables Service

1.5 Cubic Yard Bin
(standalone or half of
3-yard split bin)
Per container $ - $ - $ -
19f Special Event Service Single-material and Singlestream Recyclables Service 2 Cubic Yard Bin
(standalone or half of
4-yard split bin)
Per container $ - $ - $ -
19g Special Event Service Single-material and Singlestream Recyclables Service 3 Cubic Yard Bin
(standalone or half of
6-yard split bin)
Per container $ - $ - $ -
<-- the selected processing methodology will be shown in the Processing Component cell for the corresponding rate item in Section 20 below.

Proposers will provide further details re: their proposed processing facility for this service line in the corresponding proposal form.

Proposal Form 29 - Maximum Rates to be Charged Beginning October 1, 2025 Fill in the rates proposed as the maximum rates to customers below for each level of service. Rates must be broken down to show the collection cost, disposal cost and capital costs (the capital component will not be escalated). The procedure for adjusting costs throughout the term of the contract appears in Article 14 of the Agreement. A sample calculation is shown in Attachment J. The disposal portion will only be adjusted as that cost actually changes. Disposal costs are a pass through cost and cannot include any mark up, overhead or administrative costs. The City recognizes the rates in Attachment D-1 (the incumbent hauler's current rates) may not fully cover the cost of Proposer providing services between June 1 and September 30, 2025. The proposer may include and spread costs that will not be covered by the incumbent hauler's current rates in the Proposer's proposed rates (Attachment D) that are planned to become effective October 1, 2025. # Sector/Stream Description Size
Frequency of
Collection
Collection Component (85% Labor and 15% Fuel) Non-escalating Capital Component
Indicate the selected processing technology for sourceseperated food scraps collected at special events using the drop down:
--Select Desired Organics Processing Options--
Disposal Component Total Base Rate Regulatory Compliance Cost Component
Total Rate
Non-escalating Capital
Component Total Base Rate Regulatory Compliance # Sector/Stream Description Size Cost Component Frequency of
Collection
Collection Component (85% Labor and 15% Fuel) Disposal
Component Total Rate
PAGE 166 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged # Sector/Stream Description Size Labor Fuel Collection
Frequency of
Collection
Collection Component (85% Labor and 15% Fuel) Non-escalating Capital Component Disposal Component Total Base Rate Regulatory Compliance Cost Component
Total Rate
19h Special Event Service Single-material and Singlestream Recyclables Service 4 Cubic Yard Bin Per container $ - $ - $ - 19i Special Event Service Single-material and Singlestream Recyclables Service 6 Cubic Yard Bin Per container $ - $ - $ - 19j Special Event Service Single-material and Singlestream Recyclables Service 10-yard Roll-off Per container $ - $ - $ - 19k Special Event Service Single-material and Singlestream Recyclables Service 20-yard Roll-off Per container $ - $ - $ - 19l Special Event Service Single-material and Singlestream Recyclables Service 25-yard Roll-off Per container $ - $ - $ - 19m Special Event Service Single-material and Singlestream Recyclables Service 30-yard Roll-off Per container $ - $ - $ - 19n Special Event Service Single-material and Singlestream Recyclables Service 40-yard Roll-off Per container $ - $ - $ - 19o Special Event Service Single-material and Singlestream Recyclables Service 20-yard Compactor Per container $ - $ - $ - 19p Special Event Service Single-material and Singlestream Recyclables Service 25-yard Compactor Per container $ - $ - $ - 19q Special Event Service Single-material and Singlestream Recyclables Service 30-yard Compactor Per container $ - $ - $ - 19r Special Event Service Single-material and Singlestream Recyclables Service 40-yard Compactor Per container $ - $ - $ -

20. Special Event Service - Source-separated Food Scraps Processing Component
Labor Fuel Collection
--Select Desired
Organics Processing
Options--
20a Special Event Service Source-separated Food Scraps 35-gallon Cart Per container $ - $ - $ - 20b Special Event Service Source-separated Food Scraps 65-gallon Cart Per container $ - $ - $ - 20c Special Event Service Source-separated Food Scraps 1 Cubic Yard Bin (standalone) Per container $ - $ - $ -
20d Special Event Service Source-separated Food Scraps 1.5 Cubic Yard Bin (standalone) Per container $ - $ - $ -
20e Special Event Service Source-separated Food Scraps 2 Cubic Yard Bin (standalone) Per container $ - $ - $ -

21. Emergency Service
Labor Fuel Collection
21a Emergency Service MSW Hauled to Directly to the
Landfill
3 Cubic Yard Bin
(standalone) Per container $ - $ - $ -
21b Emergency Service MSW Hauled to Directly to the
Landfill 4 Cubic Yard Bin Per container $ - $ - $ -
21c Emergency Service MSW Hauled to Directly to the
Landfill 6 Cubic Yard Bin Per container $ - $ - $ -
21d Emergency Service MSW Hauled to Directly to the
Landfill 10-yard Roll-off Per container $ - $ - $ -
21e Emergency Service MSW Hauled to Directly to the
Landfill 20-yard Roll-off Per container $ - $ - $ -
21f Emergency Service MSW Hauled to Directly to the
Landfill 25-yard Roll-off Per container $ - $ - $ -
21g Emergency Service MSW Hauled to Directly to the
Landfill 30-yard Roll-off Per container $ - $ - $ -
21h Emergency Service MSW Hauled to Directly to the
Landfill 40-yard Roll-off Per container $ - $ - $ -
# Sector/Stream Description Size
Frequency of
Collection
# Sector/Stream Description
Collection Component (85% Labor and 15% Fuel)
Disposal
Component
Size
Frequency of
Collection
Non-escalating Capital
Component Total Rate
Total Rate
Total Base Rate
Regulatory Compliance
Cost Component
Collection Component (85% Labor and 15% Fuel) Disposal Component Total Base Rate Regulatory Compliance Cost Component
Non-escalating Capital
Component
PAGE 167 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Rates must be submitted in 2025 dollars.

This form will become part of Attachment D to the final Agreement.

22. Residential Estate Service - Co-collected Food Scraps and Yard Trimmings Bin Service Processing Component
Labor Fuel Collection
--Select Desired
Organics Processing
Options--
22a
Residential Estate Service -
Co-collected Food Scraps
and Yard Trimmings
Residential Estate Bin Service 1 cubic yard bin 1 pick-up per week $ - $ - $ - 22b
Residential Estate Service -
Co-collected Food Scraps
and Yard Trimmings
Residential Estate Bin Service 1.5 cubic yard bin 1 pick-up per week $ - $ - $ - 22c
Residential Estate Service -
Co-collected Food Scraps
and Yard Trimmings
Residential Estate Bin Service 2 cubic yard bin 1 pick-up per week $ - $ - $ - Proposal Form 29 - Maximum Rates to be Charged Beginning October 1, 2025 Fill in the rates proposed as the maximum rates to customers below for each level of service. Rates must be broken down to show the collection cost, processing cost, disposal cost and capital costs (the capital component will not be escalated). The procedure for adjusting costs throughout the term of the contract appears in Article 14 of the Agreement. A sample calculation is shown in Attachment J. The disposal portion will only be adjusted as that cost actually changes. Disposal costs are a pass through cost and cannot include any mark up, overhead or administrative costs. The City recognizes the rates in Attachment D-1 (the incumbent hauler's current rates) may not fully cover the cost of Proposer providing services between June 1 and September 30, 2025. The proposer may include and spread costs that will not be covered by the incumbent hauler's current rates in the Proposer's proposed rates (Attachment D) that are planned to become effective October 1, 2025.

Indicate the selected Residential Estate co-collected food scraps and yard trimmings processing technology using the drop down:
--Select Desired Organics Processing Options--
Total Rate
# Sector/Stream Description Size
Frequency of
Collection
Collection Component (85% Labor and 15% Fuel)
Disposal Component Non-escalating Capital
Component Total Base Rate Regulatory Compliance
Cost Component
<-- the selected processing methodology will be shown in the Processing Component cell for the corresponding rate item in Section 22 below. Proposers shall provide further details re: their proposed processing facility for this service line in the corresponding proposal form.

PAGE 168 of 1808
Proposal Form 29a - Proposed Maximum Rates to be Charged Rates must be submitted in 2025 dollars.

This form will become part of Attachment D to the final Agreement.

25. Other Services Other Services
25a. Residential Bulky Goods Collection Service (For additional Collections of Bulky Goods from Residential Premises in Excess of Two (2) per year) per pick-up 25b. Commercial Bulky Goods Collection Service per pick-up 25c. Repair and Maintenance of Compactor per hour
25d. Bin Cleaning Service per Bin
25e. Cart Cleaning per Section 1.6.1.8 of Attachment B, Scope of Work per Cart 25f. Bin Replacement/Exchange per Bin
25g. Commercial Bin Wheel-Out Service (25' - 50') per bin per month 25h. Commercial Bin Wheel-Out Service (51' - 75') per bin per month 25h. Extra Pick-up - Residential Cart per cart
25i. Extra Pick-up - Commercial/Multi-family Cart per cart 25m. Extra Pick-up - Commercial/Multi-family Bin per bin 25n. Roll-off or Compactor Service - False or Dry Run per instance 25o. Power wash/steam cleaning of enclosure per instance 25p. Commercial/Multi-family Sunday Collection Service Premium (added to existing rate per container per month) per container per month 25q. Roll-off/compactor overage charges - Landfill (if max weight is included in rate and load exceeds max weight - include a per ton cost) per ton 25r. Roll-off/compactor overage charges - Mixed C&D (if max weight is included in rate and load exceeds max weight - include a per ton cost) per ton 25s. Clean-up Bin Trip Charge per instance
25t. Clean Up Bin Overweight Charge per ton
25u. Roll-off Relocation Charge per instance
25v. Overweight Roll-off Extra Charge if Special Vehicle is Needed to Haul Container in Excess of 10 Tons Loaded Weight (in addition to standard roll-off rate) per instance 25w. Daily Rental Over 7 Days for Temporary 2,3,4, and 6-yard bins per day 25x. Daily Rental Over 7 Days for Temporary 10,20,30 and 40-yard bins per day 25y. Compactor cleaning charge per instance
25z. Commercial Resumption of Service Charge (only after discontinuation for non-payment, includes redelivery of containers if removed from premises) per instance 25aa. Residential Resumption of Service Charge (only after discontinuation for non-payment, includes redelivery of containers if removed from premises) per instance 25bb. Commercial Stinger service / Scout Service - per Container per occurrence per Container per occurrence 25cc. Locking Bin Installation per instance
25dd. Emergency Collection, hourly rate for (1) crew and (1) vehicle per hour 25ee. Bin Locking Lids Fee per month
25ff. Locked Enclosure Gate Fee per month
25gg. Commercial - Overweight Temporary Clean Up Bins per instance 25hh. Cart exchange in excess of 1 free annual exchange per Attachment B (Section 1.6.1.7). Can be exchanged for same or different cart size. per exchange The Following Services will be provided to a Customer at no additional charge. 25ii. Non-damaged residential cart exchange for same or different size Cart up to 1 time per year at no charge per Attachment B, Section 1.6.1.7. $0.00 per household 25jj. Damaged Residential Cart replacement $0.00 per replacement Fill in the rates proposed as the maximum rates to customers for each level of service. These rates will be adjusted using the methodology in Attachment J, Section 1.B titled 'Adjustment for Processing Component of Annual Rate Based on PPI'. The City recognizes the rates in Attachment D-1 (the incumbent hauler's current rates) may not fully cover the cost of Proposer providing services between June 1 and September 30, 2025. The proposer may include and spread costs that will not be covered by the incumbent hauler's current rates in the Proposer's proposed rates (Attachment D) that are planned to become effective October 1, 2025.

Proposal form 29
Maximum Rates To Be Charged Beginning October 1, 2025
PAGE 169 of 1808
1A. Residential Basic Service (Current Method of Backyard/Side yard Service) 1B. Residential Basic Level of Service (Optimized Suggested Method)

2. Commercial and Multi-Family Single-Material and Single-Stream Recyclables 1x/week 2x/week 3x/week 4x/week
35-gallon Cart $ - $ - $ - $ -
65-gallon Cart $ - $ - $ - $ -
95-gallon Cart $ - $ - $ - $ -
1 Cubic Yard Bin (standalone or half of 2-yard split bin) $ - $ - $ - $ -

3. Commercial and Multi-Family Source-separated Food Scraps 1x/week 2x/week 3x/week 4x/week
35-gallon Cart $ - $ - $ - $ -
65-gallon Cart $ - $ - $ - $ -
1 Cubic Yard Bin $ - $ - $ - $ -

1.5 Cubic Yard Bin $ - $ - $ - $ -
2 Cubic Yard Bin $ - $ - $ - $ -

4. Commercial and Multi-Family Source-separated Yard Trimmings 1x/week 2x/week 3x/week 4x/week
35-gallon Cart $ - $ - $ - $ -
65-gallon Cart $ - $ - $ - $ -
1 Cubic Yard Bin $ - $ - $ - $ -

1.5 Cubic Yard Bin $ - $ - $ - $ -
2 Cubic Yard Bin $ - $ - $ - $ -
3 Cubic Yard Bin $ - $ - $ - $ -
4 Cubic Yard Bin $ - $ - $ - $ -
Summary Rate Matrices - Summary of Key Rates for Use in Evaluat Residential Option 1g - 30-35 gal MSW Cart: One (1) 30-35 gal MSW; one (1) co-collected food scraps and yard trimmings specified facility; and up to two (2) recycling cart of any size (automatically calculated).

Residential Option 2g - 60-70 gal MSW Cart: One (1) 60-70 gal MSW; one (1) co-collected food scraps and yard trimmings specified facility; and up to two (2) recycling cart of any size (automatically calculated).

Residential Option 3g - 90-95 gal MSW Cart: One (1) 90-95 gal MSW; one (1) co-collected food scraps and yard trimmings specified facility; and up to two (2) recycling cart of any size (automatically calculated).

Residential Option 1h - 30-35 gal MSW Cart: One (1) 30-35 gal MSW; one (1) co-collected food scraps and yard trimmings specified facility; and up to two (2) recycling cart of any size (automatically calculated) - Proposer's Optimized Suggested Meth Convenience and Reduce Costs
Residential Option 2h - 60-70 gal MSW Cart: One (1) 60-70 gal MSW; one (1) co-collected food scraps and yard trimmings specified facility; and up to two (2) recycling cart of any size (automatically calculated) - Proposer's Optimized Suggested Meth Convenience and Reduce Costs
Residential Option 3h - 90-95 gal MSW Cart: One (1) 90-95 gal MSW; one (1) co-collected food scraps and yard trimmings specified facility; and up to two (2) recycling cart of any size (automatically calculated) - Proposer's Optimized Suggested Meth Convenience and Reduce Costs
PAGE 170 of 1808

5. Commercial and Multi-Family Co-collected Food Scraps and Yard Trimmings 1x/week 2x/week 3x/week 4x/week
35-gallon Cart $ - $ - $ - $ -
65-gallon Cart $ - $ - $ - $ -
1 Cubic Yard Bin $ - $ - $ - $ -

1.5 Cubic Yard Bin $ - $ - $ - $ -
2 Cubic Yard Bin $ - $ - $ - $ -

6. Commercial and Multi-Family MSW Route Service - MSW Hauled directly to the landfill 1x/week 2x/week 3x/week 4x/week
35-gallon Cart $ - $ - $ - $ -
65-gallon Cart $ - $ - $ - $ -
95-gallon Cart $ - $ - $ - $ -
1 Cubic Yard Bin (standalone or half of 2-yard split bin) $ - $ - $ - $ -

1.5 Cubic Yard Bin (standalone or half of 3-yard split bin)$ - $ - $ - $ - 2 Cubic Yard Bin (standalone or half of 4-yard split bin) $ - $ - $ - $ - 3 Cubic Yard Bin $ - $ - $ - $ -
4 Cubic Yard Bin $ - $ - $ - $ -
6 Cubic Yard Bin $ - $ - $ - $ -
Summary of Table 3-stream Estate Bundles*
Estate
Bundle
with
Backyard
Service
for Carts
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
Estate Service Bundle Option 10 - 4-CY RCY bin with MSW and organics cart service *Estate customers who wish to have more than 1 day per week bin service will be charged the bin rate multiplied by the number of collection days. Estate customers may receive bin service from one or more stream (i.e. MSW and recycling, or recycling and organics bin service) provided each customer has service for all three collection streams (MSW, recycling, and organics) using either bin or cart collection service. Assumes 90-95-gal MSW cart for estate customers with recycling or organics bin service.

Estate Service Bundle Option 12 - 1.5-CY ORG bin with MSW and recycling cart service Estate Service Bundle Option 13 - 2-CY ORG bin with MSW and recycling cart service Estate Service Bundle Option 8 - 2-CY RCY bin with MSW and organics cart service Estate Service Bundle Option 9 - 3-CY RCY bin with MSW and organics cart service Estate Service Bundle Option 11 - 1-CY ORG bin with MSW and recycling cart service Estate Service Bundle Option 4 - 3-CY MSW bin with recycling and organics cart service Estate Service Bundle Option 5 - 4-CY MSW bin with recycling and organics cart service Estate Service Bundle Option 6 - 1-CY RCY bin with MSW and organics cart service Estate Service Bundle Option 7 - 1.5-CY RCY bin with MSW and organics cart service Estate Service Bundle Option 1 - 1-CY MSW bin with recycling and organics cart service Estate Service Bundle Option 2 - 1.5-CY MSW bin with recycling and organics cart service Estate Service Bundle Option 3 - 2-CY MSW bin with recycling and organics cart service PAGE 171 of 1808
*Estate customers who wish to have more than 1 day per week bin service will be charged the bin rate multiplied by the number of collection days. Estate customers may receive bin service from one or more stream (i.e. MSW and recycling, or recycling and organics bin service) provided each customer has service for all three collection streams (MSW, recycling, and organics) using either bin or cart collection service. Assumes 90-95-gal MSW cart for estate customers with recycling or organics bin service.

PAGE 172 of 1808
$ -
$ -
$ -
$ -
$ -
$ -
5x/week 6x/week
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
5x/week 6x/week
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
5x/week 6x/week
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
or Use in Evaluation Calculations
scraps and yard trimmings of any size to proposer
matically calculated).
scraps and yard trimmings of any size to proposer
matically calculated).
scraps and yard trimmings of any size to proposer
matically calculated).
scraps and yard trimmings of any size to proposer
Optimized Suggested Method to Maximize Resident
scraps and yard trimmings of any size to proposer
Optimized Suggested Method to Maximize Resident
scraps and yard trimmings of any size to proposer
Optimized Suggested Method to Maximize Resident
PAGE 173 of 1808
5x/week 6x/week
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
5x/week 6x/week
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
Estate
Bundle
with
Proposer'
s
'Optimize
d
Suggeste
d Method'
Service
for Carts
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
n rate multiplied by the
. MSW and recycling, or
ms (MSW, recycling, and
omers with recycling or
PAGE 174 of 1808
n rate multiplied by the
. MSW and recycling, or
ms (MSW, recycling, and
omers with recycling or
PAGE 175 of 1808
City of San Marino RFP - List of Appendices

1. Appendix 1. 2024 Athens Bi-Annual City of San Marino Reports

2. Appendix 2. 2023 San Marino Monthly Tonnage Report

3. Appendix 3. 2023 San Marino Electronic Annual Report

4. Appendix 4. AB 1669 Hiring of Employees

5. Appendix 5. Athens Franchise Agreement and Amendments 1-4

6. Appendix 6. Table of Current Rates of the Incumbent Company PAGE 176 of 1808

CITY OF SAN MARINO
JANUARY - JUNE 2024 SEMI-ANUAL REPORT
July 30, 2024
Prepared For
Philippe Eskandar
City Manager
City of San Marino
2200 Huntington Drive,
Second Floor
San Marino, CA 91108
Prepared By
Christina Duong
Sr. Director of Contract Compliance
Athens Services
15045 Salt Lake Avenue
City of Industry, CA 91746
(626) 336-3636
[email protected]
PAGE 177 of 1808

Page 1 ends

San Marino City CouncilSeptember 10, 2025

San Marino City Council
September 10, 2025