Agenda packet — San Marino City Council, October 31, 2025 (part 1 of 2)

AGENDA – OCTOBER 31, 2025 PAGE 1 of 525

CITY OF SAN MARINO

CITY COUNCIL AGENDA
Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108

SPECIAL MEETING OF THE

SAN MARINO CITY COUNCIL
FRIDAY, OCTOBER 31, 2025 AT 8:30 AM

CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 48 hours prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.

How to view or listen to the meeting from home:

Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:

Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.

AGENDA – OCTOBER 31, 2025 PAGE 2 of 525
Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments. Written Zoom comments will be read or summarized, then printed and made part of the public record for the meeting.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Member Chang, Council Member Chou, Council Member Lo, Vice Mayor Chou, and Mayor Shepherd Romey

POSTING OF AGENDA
The special meeting agenda is posted 24 hours prior to each special meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The special meeting agenda is also posted on the City’s website: http://www.SanMarinoCA.gov.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.

Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

NEW BUSINESS

1. APPROVE THE REGULATORY TRAFFIC CONTROL CHANGES AS
OUTLINED IN THE REPORT; ADOPT RESOLUTION NO. R-25-31: “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARINO,

CALIFORNIA, DESIGNATING SELECT INTERSECTIONS AS STOP

INTERSECTIONS AND AUTHORIZING THE INSTALLATION OF STOP
SIGNS”; ADOPT RESOLUTION NO. R-25-33: “A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA,
AUTHORIZING THE INSTALLATION OF “NO RIGHT TURN ON RED”

SIGNS WITH SCHOOL-RELATED TIME RESTRICTIONS AT SELECT
INTERSECTIONS ALONG HUNTINGTON DRIVE”; ADOPT RESOLUTION NO. R-25-34: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN MARINO, CALIFORNIA, ESTABLISHING REDUCED SPEED LIMITS IN DESIGNATED SCHOOL ZONES “WHEN CHILDREN ARE PRESENT”; ADOPT RESOLUTION NO. R-25-35: “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, AUTHORIZING AGENDA – OCTOBER 31, 2025 PAGE 3 of 525
THE INSTALLATION OF APPROXIMATELY EIGHTY (80) FEET OF RED

CURB (NO PARKING ZONE) ALONG THE WEST SIDE OF SAN MARINO AVENUE SOUTH OF HUNTINGTON DRIVE”; APPROVE PROCUREMENT
OF NINE (9) SOLAR-POWERED SPEED RADAR DRIVER FEEDBACK
SYSTEMS FROM TAPCO IN THE AMOUNT OF $72,026.03
Recommendation: Staff recommend the City Council 1) approve the regulatory traffic control changes as outlined in the report, 2) adopt Resolution No. R-25-31: “A resolution of the City Council of the City of San Marino, California, designating select intersections as stop intersections and authorizing the installation of “Stop” signs,” 3) adopt Resolution No. R-25-33: “A resolution of the City Council of the City of San Marino, California, authorizing the installation of “No Right Turn on Red” signs with school-related time restrictions at select intersections along Huntington Drive,” 4) adopt Resolution No. R-25-34: “A resolution of the City Council of the City of San Marino, California, establishing reduced speed limits in designated school zones when children are present,” 5) adopt Resolution No. R-25-35: “A resolution of the City Council of the City of San Marino, California, authorizing the installation of approximately eighty (80) feet of red curb (No Parking Zone) along the west side of San Marino Avenue south of Huntington Drive,” and 6) approve the procurement of nine (9) solar-powered speed radar driver feedback systems from Tapco in the amount of $72,026.03. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to 1) approve the regulatory traffic control changes as outlined in the report, 2) adopt Resolution No. R-25-31: “A resolution of the City Council of the City of San Marino, California, designating select intersections as stop intersections and authorizing the installation of “Stop” signs,” 3) adopt Resolution No. R-25-33: “A resolution of the City Council of the City of San Marino, California, authorizing the installation of “No Right Turn on Red” signs with school-related time restrictions at select intersections along Huntington Drive,” 4) adopt Resolution No. R-25-34: “A resolution of the City Council of the City of San Marino, California, establishing reduced speed limits in designated school zones when children are present,” 5) adopt Resolution No. R-25-35: “A resolution of the City Council of the City of San Marino, California, authorizing the installation of approximately eighty (80) feet of red curb (No Parking Zone) along the west side of San Marino Avenue south of Huntington Drive,” and 6) approve the procurement of nine (9) solar-powered speed radar driver feedback systems from Tapco in the amount of $72,026.03.”

2. AGREEMENT BETWEEN THE CITY OF SAN MARINO AND ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES IN THE AMOUNT OF $236,522.56
Recommendation: Staff recommends the Council approve the agreement for crossing guard services provided by All City Management Services Inc. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Agreement between the City of San Marino and All City Management Services, Inc. for crossing guard services beginning July 1, 2025, and ending June 30, 2026.”

3. APPROVAL TO WAIVE THE SPECIAL EVENT PERMIT COST FOR THE AGENDA – OCTOBER 31, 2025 PAGE 4 of 525

SAN MARINO HIGH SCHOOL HOMECOMING PARADE IN THE AMOUNT
OF $5,095.50
Recommendation: Staff recommends that the City Council waive the costs associated with the special event permit for the San Marino High School Homecoming Parade. If the City Council concurs with staff’s recommendation, then the appropriate motion would be:
“I move to waive the costs associated with the special event permit for the San Marino High School Homecoming Parade totaling $5,095.50.”

CONSENT CALENDAR

4. FIND THE ROOF REPAIR PROJECT EXEMPT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA); APPROVE A PUBLIC WORKS AGREEMENT WITH S&T CONTRACTORS SERVICES, INC. IN THE
AMOUNT OF $264,976.20 FOR WINDSTORM-RELATED ROOF REPAIRS TO CITY FACILITIES; AND AUTHORIZE THE PARKS AND PUBLIC

WORKS DIRECTOR/CITY ENGINEER TO APPROVE CONTINGENCIES IN AN AMOUNT NOT TO EXCEED $26,497 WITH ALL COSTS TO BE PAID

BY THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
Recommendation: Staff recommend that the City Council 1) find the project categorically exempt under the California Environmental Quality Act (CEQA), 2) approve a Public Works Agreement with S&T Contractors Services, Inc. in the amount of $264,976.20 for roof repairs at Lacy Park and City Hall and 3) authorize the Parks and Public Works Director/City Engineer to approve contract change orders and other contingencies in an amount not to exceed $26,497, with all costs to be paid by the California Joint Powers Insurance Authority as outlined in the agreement. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to (1) find the project categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Sections 15301(d) and 15302(c) of Title 14, Chapter 3 of the California Code of Regulations (Class 1 Existing Facilities Exemption), (2) approve a Public Works Agreement with S&T Contractors Services, Inc. in the amount of $264,976.20 for windstorm-related roof repairs to City facilities, and (3) authorize the Parks and Public Works Director/City Engineer to approve contract change orders and other contingencies in an amount not to exceed $26,497, with all costs to be paid by the California Joint Powers Insurance Authority as outlined in the agreement.”

5. AUTHORIZATION TO ENTER INTO A CONTRACT WITH LANCE, SOLL, & LUNGHARD, LLP, FOR AUDIT SERVICES FOR FISCAL YEARS 2025-26 THROUGH 2027-28, WITH TWO ONE-YEAR RENEWAL OPTIONS IN
THE AMOUNT OF $129, 100
Recommendation: Staff recommends the Council award a three-year auditing services contract to Lance, Soll, & Lunghard (LSL), LLP. If the City Council concurs AGENDA – OCTOBER 31, 2025 PAGE 5 of 525
with staff’s recommendation, an appropriate motion would be:
“I (1) move to award a three-year professional services agreement in the amount of $129,100 to LSL, LLP for auditing services; (2) authorize the City Manager to execute the agreement on behalf of the City; and (3) authorize the City Manager to execute the renewal options of the agreement.”

6. APPROVAL OF AMENDMENT NO. 1 TO THE AGREEMENT WITH EIDE BAILLY, LLP TO INCREASE NOT-TO- EXCEED AMOUNT TO $50,000 Recommendation: Staff recommends the Council approve amendment No. 1 to the agreement with Eide Bailly, LLP. If City Council concurs with staff’s recommendation an appropriate motion would be:
”I move to approve Amendment No, 1 to the agreement with Eide Bailly, LLP and authorize the City Manager to execute the amendment.”

7. REQUEST FOR AUTHORIZATION TO USE THE COOPERATIVE

AGREEMENT WITH LONG BEACH BMW FOR THE GRANT FUNDED
PURCHASE OF NEW 2024 BMW R 1250 RT-P POLICE MOTORCYCLE, IN THE AMOUNT OF $33,967.66
Recommendation: Staff recommend that the City Council authorize the use of the Cooperative Agreement with Long Beach BMW, approve the purchase of one new police motorcycle, and authorize staff to proceed with the purchase in the amount of $33,967.66. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the purchase of one new police motorcycle in the amount not to exceed $33,967.66.”

8. APPROVAL OF 3-YEAR AGREEMENTS WITH ROCKETOLOGY, BRIT WEST SOCCER, AND PAYKE GYMNASTICS, AND APPROVAL OF 2-YEAR

AGREEMENT WITH LENEAR SPORTS
Recommendation: Staff recommends the Council approve of: 1) the three-year contract with Rocketology (Professor Egghead), 2) the three-year contract with Brit West Soccer, 3) the three-year contract with Payke Gymnastics, 4) the two-year contract with Lenear Sports (Skyhawks Sports), and 5) waive bidding for these services. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve of: 1) the three-year contract with Rocketology (Professor Egghead), 2) the three-year contract with Brit West Soccer, 3) the three-year contract with Payke Gymnastics, 4) the two-year contract with Lenear Sports (Skyhawks Sports), and 5) waive bidding for these services.”

9. APPROVAL OF OFFICE OF TRAFFIC SAFETY (OTS) GRANT AGREEMENT

FOR SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) FOR
$48,000
AGENDA – OCTOBER 31, 2025 PAGE 6 of 525
Recommendation: Staff recommends City Council approve the agreement for OTS Grant Funding and authorize the Operations Division Police Commander and the Finance Director to enter into the agreements with the Office of Traffic Safety in an amount not to exceed $48,000 in the fiscal year ending June 30, 2026, and approve FY 2025-26 budget appropriations as noted in the Staff Report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve and authorize the Operations Division Police Commander and the Finance Director to enter into the agreements with the Office of Traffic Safety in an amount not to exceed $48,000 in the fiscal year ending June 30, 2026, and approve the FY 2025-26 budget appropriations as noted in the staff report.”

10. APPROVAL OF FY 2024-25 BUDGET CARRYOVERS AND FY2025-26 RE-BUDGETS AND FINAL FY 2024-25 BUDGET ADJUSTMENTS
Recommendation: Staff recommends the Council approve the requested FY 2024- 2025 carryovers, updates to the FY 2025-2026 re-budgets, and the budget amendments to FY 2025-26 and FY 2024-25. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the requested FY 2024-2025 carryovers, updates to the FY 2025-2026 re-budgets, and the budget amendments to the funds and accounts as noted in the attachments and the Staff Report.”

11. COMMITMENT OF DONATIONS FUND YEAR-END BALANCE RESERVES Recommendation: Staff recommends that the City Council approve the accompanying resolution to commit the balance as of June 30, 2025, as noted in the attachments. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-25-29 to commit the balance of $342,895 in the Donations Fund as of June 30, 2025.”

12. APPROVAL OF A FIRST AMENDMENT TO THE AMENDED AND

RESTATED CITY MANAGER EMPLOYMENT AGREEMENT AND
CONSIDERATION OF RESOLUTION NO. R-25-32 TO REVISE THE

SALARY SCHEDULE
Recommendation: Staff recommends the City Council approve a First Amendment to the Amended and Restated City Manager Employment Agreement and adopt Resolution No. R-25-32, amending the salary schedule. If the City Council agrees, an appropriate motion would be:
“I move to approve the First Amendment to the Amended and Restated City Manager Employment Agreement Between the City of San Marino and Philippe Eskandar and to Adopt Resolution No. R-25-32.”
AGENDA – OCTOBER 31, 2025 PAGE 7 of 525

13. APPROVAL OF CROWELL PUBLIC LIBRARY CLOSURE CALENDAR FOR 2026
Recommendation: Staff recommends the Council approve of the Crowell Public Library closure calendar for 2026. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Crowell Public Library closure calendar for 2026.”

14. FALL 2025 PUBLIC TREE REMOVAL LIST
Recommendation: This is an informational item. Therefore, no action is required by City Council.

15. CASH AND INVESTMENT REPORT FOR THE MONTH OF SEPTEMBER 2025
Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of September 2025.”

16. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORTS FOR
SEPTEMBER 2025
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of September 2025. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of September”

17. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the September 2025 Minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Minutes of the Special Meeting of September 10, 2025, the Regular Meeting of September 10, 2025, and the Adjourned Regular Meeting of September 26, 2025.”

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San AGENDA – OCTOBER 31, 2025 PAGE 8 of 525
Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

ADJOURNMENT
Posted: 10/24/2025 ALISON WALKER

CITY CLERK
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer DATE: October 31, 2025
SUBJECT: APPROVE THE REGULATORY TRAFFIC CONTROL
CHANGES AS OUTLINED IN THE REPORT; ADOPT
RESOLUTION NO. R-25-31: “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA,

DESIGNATING SELECT INTERSECTIONS AS STOP

INTERSECTIONS AND AUTHORIZING THE INSTALLATION
OF STOP SIGNS”; ADOPT RESOLUTION NO. R-25-33: “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

MARINO, CALIFORNIA, AUTHORIZING THE
INSTALLATION OF “NO RIGHT TURN ON RED” SIGNS

WITH SCHOOL-RELATED TIME RESTRICTIONS AT SELECT
INTERSECTIONS ALONG HUNTINGTON DRIVE”; ADOPT
RESOLUTION NO. R-25-34: “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA,

ESTABLISHING REDUCED SPEED LIMITS IN DESIGNATED
SCHOOL ZONES “WHEN CHILDREN ARE PRESENT”;
ADOPT RESOLUTION NO. R-25-35: “A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF SAN MARINO,

CALIFORNIA, AUTHORIZING THE INSTALLATION OF
APPROXIMATELY EIGHTY (80) FEET OF RED CURB (NO

PARKING ZONE) ALONG THE WEST SIDE OF SAN MARINO
AVENUE SOUTH OF HUNTINGTON DRIVE”; APPROVE
PROCUREMENT OF NINE (9) SOLAR-POWERED SPEED

RADAR DRIVER FEEDBACK SYSTEMS FROM TAPCO IN THE
AMOUNT OF $72,026.03
Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 9 of 525

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Engaged and Connected Residents
Fiscally Responsible and Transparent City Government
Safe Community
Well-Maintained Infrastructure

BACKGROUND
In direct response to resident concerns regarding neighborhood traffic safety and the desire for enhanced traffic calming measures, the City formed a Traffic Task Force in December 2022. Led by members of the Public Safety Commission and supported by community representatives, the group was charged with reviewing the Iteris Citywide Traffic Circulation Study, identifying areas of concern and recommending practical safety improvements.

The Task Force in collaboration with the Police Department and Parks and Public Works Department, identified key locations throughout the City where speeding and/or pedestrian safety concerns were raised and recommended further evaluation. Several locations were identified through the Iteris study and broader Task Force discussions, while others were evaluated specifically in response to more recent resident requests. These efforts demonstrate the City’s proactive and ongoing commitment to listening to the community and implementing targeted traffic safety measures as issues arise. This directly aligns with the City Council’s adopted priority initiative to implement citywide traffic calming and pedestrian safety improvements, with a particular focus on enhancing safety near schools.

As a result of this collaborative effort, the Public Safety Commission has reviewed multiple traffic evaluations prepared by the City’s on-call traffic engineering consultants, Transtech Engineers Inc. and Hartzog & Crabill, Inc., and recommend several regulatory traffic control changes. These changes require City Council approval before installation and enforcement begin.

DISCUSSION
Since the Traffic Task Force adjourned, staff have been working with the City’s on-call traffic engineers to evaluate and prepare reports for the Public Safety Commission’s consideration of potential traffic and pedestrian safety improvements at several locations throughout the City, including the following that were the basis of this report:
• Citywide School Zone Review of Signing and Striping/Pavement Legends PAGE 10 of 525
• Intersection of Huntington Drive and San Marino Avenue • Intersection of Old Mill Road and Roanoke Road
• Intersection of Orlando Road and Avondale Road
• Cumberland Road – Ridgeway Road to Winston Avenue
• Sherwood Road – Old Mill Road to Saint Albans Road
Following detailed review of the above traffic evaluations, the Public Safety Commission recommended the City Council approve implementing the following regulatory traffic control sign changes and associated pavement markings, organized by type and location:

Type of Regulatory Change Location
SW corner of Winston Ave/Cumberland Rd
(eastbound traffic)
SW corner of Winston Ave/Raleigh Dr
(eastbound traffic)
SW corner of Winston Ave/Ridgeway Rd
(eastbound traffic)
SE corner Avondale Rd/Orlando Rd
(northbound traffic)
NW corner of Old Mill Rd/Roanoke Rd
(southbound traffic)
SE corner of Old Mill Rd/Roanoke Rd
(northbound traffic)
Add “STOP” Sign
SW corner of Sherwood Rd/St Albans Rd
(eastbound traffic)
Add approx. 80’ of “NO
PARKING” red curb
West side of San Marino Ave, directly south
of Huntington Dr
Add “NO RIGHT TURN ON RED,
8-9 AM and 2-3:30 PM, School
Days Only” Sign
Intersection of Huntington Dr and
San Gabriel Blvd
Replace “NO RIGHT TURN ON
Red, 1PM TO 3:30PM, School
Days Only” Sign with “NO
RIGHT TURN ON RED” Sign with
“WHEN CHILDREN ARE
PRESENT” Plaque
Intersection of Huntington Dr and
Del Mar Blvd/Winston Ave
Add “NO RIGHT TURN ON RED”
Sign with “WHEN CHILDREN
ARE PRESENT” Plaque
Intersection of Huntington Dr and
Cambridge Rd/West Dr
PAGE 11 of 525
Replace “NO RIGHT TURN ON
Red, 8-9AM and 2-3:30PM,
School Days Only” Sign with
“NO RIGHT TURN ON RED” Sign
with “WHEN CHILDREN ARE
PRESENT” Plaque
Intersection of Huntington Dr and
Virginia Rd
Under California law and the City’s Municipal Code, regulatory traffic control changes, such as the “STOP” signs and “NO RIGHT TURN ON RED” signs above, require approval by the City Council in order to be enforceable. These signs are used to regulate driver behavior and failure to comply is subject to a traffic citation. In contrast, advisory signs (e.g. “Pedestrian Crossing”) are intended to raise driver awareness but are not enforceable under the California Vehicle Code (CVC).

Reduced School Zone Speed Limits
In alignment with the City’s commitment to pedestrian safety near schools, an Engineering & Traffic Survey for School Zones was prepared by Hartzog & Crabill, Inc., dated August 2025. The Survey, which included speed data collection, field review of existing conditions and review of traffic collision history, recommends the establishment of reduced school zone prima facie speed limits for selected streets in the City near Huntington Middle School, Valentine Elementary School, San Marino Community Nursery School, Saints Felicitas & Perpetua Catholic School, and Southwest Academy.

California Assembly Bill 321 (AB 321), adopted in in 2007, authorizes local jurisdictions to establish fifteen (15) miles per hour (MPH) speed limits on qualifying residential streets in accordance with CVC 22358.4 for a maximum of 500 feet on a street contiguous to the school building or grounds and twenty-five (25) MPH from 500 feet to 1,000 feet from schools when children are going or leaving from school during school hours or the noon lunch period.

This allows communities to slow vehicle speeds in sensitive areas and improve safety for students walking and biking to school. Based on this authority and the engineering review, staff recommend the following school zone speed limit reductions to fifteen (15) MPH when children are present:

Huntington Middle School/Valentine Elementary School/San Marino Community Nursery School:
• Sherwood Rd/Alhambra Avenue: Virginia Rd to 150’ east of West Dr • Virginia Rd: Huntington Dr to Lorain Rd
• West Dr: Huntington Dr to 150’ north of Sherwood Rd
PAGE 12 of 525
Saints Felicitas & Perpetua Catholic School
• Palomar Rd: Huntington Dr to Gainsborough Dr
Southwest Academy
• Monterey Rd: 200’ east of Los Robles to 200’ west of Courtland Ave o Note: Speed limit is recommended to be reduced from 30 MPH to 15 MPH up to 500 feet from school and 25 MPH from 500 to 1,000 feet from school
• Veronda Pl/La Mirada Ave: El Molino Ave to Monterey Rd The reduced school zone speed limits will be accompanied by the installation of “SPEED LIMIT 15 WHEN CHILDREN ARE PRESENT” signage, as shown in Attachment 1 to this report.

Speed Radar Driver Feedback Systems
To complement these changes and further promote compliance with the reduced school zone speed limits recommended in this report and already established along Huntington Drive, staff recommend the purchase and installation of nine (9) solar-powered BlinkerRadar Driver Feedback Systems from Tapco. BlinkerRadar systems combine driver feedback signs with warning alerts to provide an added level of speed awareness in school zones. These signs will provide real-time feedback to motorists, encouraging voluntary speed reduction.

Proposed sign deployment:
• Five (5) signs on Huntington Dr
• Two (2) signs on Virginia Rd
• Two (2) signs on Monterey Rd
Collectively, these improvements represent a comprehensive, proactive approach to traffic safety combining regulatory changes, visual reminders and community input to create safer conditions for all roadway users. Staff recommend that the City Council approve the above-listed regulatory changes, adopt the accompanying Resolutions No. R-25-31, R-25-33, R-25- 34 and R-25-35 affirming the approval of the regulatory traffic control changes outlined in this report and directing staff to begin implementation, and approve the procurement of nine (9) solar-powered speed radar feedback systems from Tapco in the amount of $72,026.03.

PAGE 13 of 525

FISCAL IMPACT & PROCUREMENT REVIEW
The adopted FY 2025-26 budget includes $150,000 in Account #394-48-4600- 0533 (Citywide Traffic Improvements). A portion of these funds will be utilized to procure the nine (9) speed radar driver feedback systems as mentioned in the staff report. The total cost for these systems is $72,026.03.

The speed radar driver feedback systems will be purchased from Tapco, a vendor under the Omnia Cooperative Purchasing Alliance (Master Agreement #2020-200). Cooperative purchasing allows public agencies to leverage collective buying power to achieve cost savings and efficiency. Agencies that purchase supplies and equipment through a cooperative purchasing alliance benefit from lower costs by combining the purchasing power of more than 50,000 government, education, and non-profit organizations. Accordingly, this purchase is in compliance with the City’s procurement policy per SMMC

2.06.05.B.6, and bidding requirements may be waived.

Sufficient funding remains in the same account for the purchase of the remaining regulatory sign installations outlined in this report.

The Finance Director has reviewed this staff report for compliance with San Marino City Code §02.06.05.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommend the City Council 1) approve the regulatory traffic control changes as outlined in the report, 2) adopt Resolution No. R-25-31: “A resolution of the City Council of the City of San Marino, California, designating select intersections as stop intersections and authorizing the installation of “Stop” signs,” 3) adopt Resolution No. R-25-33: “A resolution of the City Council of the City of San Marino, California, authorizing the installation of “No Right Turn on Red” signs with school-related time restrictions at select intersections along Huntington Drive,” 4) adopt Resolution No. R-25-34: “A resolution of the City Council of the City of San Marino, California, establishing reduced speed limits in designated school zones when children are present,” 5) adopt Resolution No. R-25-35: “A resolution of the City Council of the City of San Marino, California, authorizing the installation of approximately eighty (80) feet of red curb (No Parking Zone) along the west side of San Marino Avenue south of Huntington Drive,” and 6) approve the procurement of nine (9) solar-powered speed radar driver feedback systems from Tapco in the PAGE 14 of 525
amount of $72,026.03. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to 1) approve the regulatory traffic control changes as outlined in the report, 2) adopt Resolution No. R-25-31: “A resolution of the City Council of the City of San Marino, California, designating select intersections as stop intersections and authorizing the installation of “Stop” signs,” 3) adopt Resolution No. R-25-33: “A resolution of the City Council of the City of San Marino, California, authorizing the installation of “No Right Turn on Red” signs with school-related time restrictions at select intersections along Huntington Drive,” 4) adopt Resolution No. R-25-34: “A resolution of the City Council of the City of San Marino, California, establishing reduced speed limits in designated school zones when children are present,” 5) adopt Resolution No.

R-25-35: “A resolution of the City Council of the City of San Marino, California, authorizing the installation of approximately eighty (80) feet of red curb (No Parking Zone) along the west side of San Marino Avenue south of Huntington Drive,” and 6) approve the procurement of nine (9) solar-powered speed radar driver feedback systems from Tapco in the amount of $72,026.03.”

ATTACHMENTS

1. Engineering and Traffic Survey for School Zones – prepared by Hartzog & Crabill

2. Resolution No. R-25-31 – Stop Signs

3. Resolution No. R-25-33 – No Right Turn on Red Signs

4. Resolution No. R-25-34 – Reduced School Zone Speed Limits

5. Resolution No. R-25-35 – Red Curb (No Parking Zone)

6. Quote from Tapco – Speed Radar Driver Feedback Systems PAGE 15 of 525

ENGINEERING AND TRAFFIC SURVEY

FOR SCHOOL ZONES

CITY OF SAN MARINO
AUGUST 2025
PREPARED FOR:

CITY OF SAN MARINO

PUBLIC WORKS DEPARTMENT
2200 HUNTINGTON DRIVE
SAN MARINO, CALIFORNIA 91108
(626) 300-0700
PREPARED BY:

HARTZOG & CRABILL, INC. 17821 EAST 17TH STREET, SUITE 245 TUSTIN, CA 92780
(714) 731-9455
PAGE 16 of 525

TABLE OF CONTENTS
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Table of Contents............................................................................................................................. i Traffic Engineer's Certification ...................................................................................................... ii Introduction......................................................................................................................................1 School Zone Speed Limits...............................................................................................................1 Data Collection Procedures..............................................................................................................1 Field Review ....................................................................................................................................2 Collision History..............................................................................................................................2 Results and Recommendations........................................................................................................2 Locations of "15 MPH & Extended 25 MPH School Zones"..............................................3 Support Explanations "15 MPH & Extended 25 MPH School Zones" ...............................4 Summary of Recommendations...........................................................................................6 Appendix A - Aerial Maps of Proposed School Speed Limits Appendix B - For Each Street Segment in the Survey
Data Summary Sheet.............................................................................................................. i
PAGE 17 of 525
PAGE 18 of 525
1 CITY OF SAN MARINO

ENGINEERING AND TRAFFIC SURVEY FOR

SPEED LIMITS IN SCHOOL ZONES
In accordance with procedures established by the State of California, this Engineering and Traffic Survey (E&TS) has been developed for the City of San Marino as the basis for the establishment and enforcement of school zone speed limits for selected streets within the City. The work provided herein was authorized by the City and was performed by the engineering consulting firm of Hartzog & Crabill, Inc. The goal of the review was to determine whether to reduce the school zone speed limit to 15 miles per hour (mph) in accordance with California Vehicle Code (CVC) 22358.4.

School Zone Speed Limits (CVC 22358.4)
In accordance with CVC 22358.4, for residence districts with at most two (2) lanes and a maximum posted speed limit of 30 mph, the school zone prima facie speed limit may be established based on the following:  15 mph or 20 mph for a maximum of 500 feet on a street contiguous to the school building or grounds when children are going or leaving school during school hours or the noon lunch period.  25 mph from 500 feet to a maximum of 1000 feet on a street contiguous to the school building or grounds when children are going or leaving school during schools hours or the noon lunch period.

Data Collection Procedures
Speed evaluation data was collected for six (6) different survey segments on streets contiguous to two (2) public schools and three (3) private schools in the City of San Marino. These areas and the number of segments on each are described as follows:

Huntington Middle School, Valentine Elementary School and San Marino Community Nursery School

1. Sherwood Road/Alhambra Road

2. Virginia Road

3. West Drive
Saints Felicitas & Perpetua Catholic School

4. Palomar Road
Southwestern Academy

5. Monterey Road

6. Veronda Place/La Mirada Avenue
As described in various traffic engineering documents - including information provided by the State of California, the individual locations on which radar data collection procedures were used involved considerations for the following:

PAGE 19 of 525
2 a. Stop sign or traffic signal locations;
b. Visibility issues;
c. Traffic flow at intersections, cross-traffic, major driveways, crosswalks, railroad crossings and unusual turning movements;
d. The influence of other traffic factors on the speed of cars: such as on street parking, roadway features, adjacent land uses, and lighting.

Field Review
In addition to the availability of the above statistical data, a significant aspect of speed limit recommendations is based on the field review. Its importance is that existing conditions may warrant a lower speed than is actually indicated by the application of survey data. Examples of the field data collected for the purposes of analyzing related roadway characteristics as they pertain to the determination of appropriate speed limits are listed below:

1. Segment length, width and alignment

2. Level of pedestrian activity

3. Traffic flow characteristics

4. Vertical and/or horizontal curves.

5. Driver sight distance constraints.

6. Adjacent residential/commercial/industrial etc. zoning.

7. Number of lanes and other channelization/striping factors

8. Frequency of intersections, driveways and on street parking;

9. Location of stop signs, traffic signals, and other regulatory traffic control devices;

10. Roadway conditions, bumps and dips;

11. Obstructions to pedestrian visibility;

12. Land use and proximity of schools;

13. Uniformity with existing speed zones to/with adjacent jurisdictions;

14. Any other unusual conditions not readily apparent to the driver.

The results of the field review of related road/traffic variables are summarized on the E&TS forms found in the Appendix of this report.

Collision History
The E&TS forms summarize the available five-year collision information for the subject streets.

The collision information includes the total number of collisions within each street segment and of those collisions, the number that are speed-related. This information was obtained from the California Statewide Integrated Traffic Records System (SWITRS) for the City of San Marino. The annual collision rate figures represent the number of speed-related collisions divided by years of collision records. The evaluation of collisions is useful as a check on the accuracy of recommended or existing speed limits. Should this review show a high percentage of collisions associated with excessive speeds, consideration based on professional traffic engineering judgment should be directed toward reducing the posted or recommended speed limit.

PAGE 20 of 525
3 Results and Recommendations
The following summaries are for the six (6) roadway segments contiguous to schools in the City of San Marino. As shown, the Summary of Recommendations chart presents the necessary analysis elements that in addition to the field review of a registered traffic engineer led to the recommendations indicated.

Locations of “15 MPH & Extended 25 MPH School Zones” Six (6) roadway segments surveyed are contiguous to two (2) public schools and four (4) private schools located in the City of San Marino. It is recommended to establish a school zone speed limit of 15 mph on streets contiguous to school for up to 500 feet from the school building or grounds when children are going or leaving school during school hours or the noon lunch period.

And at one (1) school location, it is recommended to establish the extended 25 MPH school zone for 500 feet to 1000 feet from the school building or grounds when children are going or leaving school during school hours or the noon lunch period. These roadway segments are listed below:

HUNTINGTON MIDDLE SCHOOL, VALENTINE ELEMENTARY SCHOOL AND

SAN MARINO COMMUNITY NURSERY SCHOOL
Sherwood Road/Alhambra Avenue
Virginia Rd to 150’ e/o West Dr School Zone Speed Limit: 15 mph Virginia Road
Huntington Dr to Lorain Rd School Zone Speed Limit: 15 mph West Drive
Huntington Dr to 150’ n/o Sherwood Rd School Zone Speed Limit: 15 mph

SAINTS FELICITAS & PEPETUA CATHOLIC SCHOOL
Palomar Road
Huntington Dr to Gainsborough Dr School Zone Speed Limit: 15 mph

SOUTHWEST ACADEMY
Monterey Road School Zone Speed Limit:
200’ e/o Los Robles Ave to 15 mph up to 500 feet from school & 200’ w/o Courtland Ave 25 mph from 500 feet to 1,000 feet from school Veronda Place/La Mirada Avenue
El Molino Ave to Monterey Rd School Zone Speed Limit: 15 mph PAGE 21 of 525
4 Support Explanations for “15 MPH & Extended 25 MPH School Zones” HUNTINGTON MIDDLE SCHOOL, VALENTINE ELEMENTARY SCHOOL AND

SAN MARINO COMMUNITY NURSERY SCHOOL
Sherwood Road/Alhambra Avenue
Virginia Avenue to West Drive
This section of Sherwood Road/Alhambra Avenue is a two-lane roadway. The adjacent land uses are residential with direct driveway access, a rear entrance to the school and baseball fields. Field notes state that the roadway has a very slight horizontal curve west of West Drive and at the bend becomes Alhambra Avenue, single dashed centerline, heavy on-street parking, parent drop off and school-aged pedestrian traffic. The prima facie speed limit is 25 mph. Based on CVC 22358.4, it is recommended to establish a prima facie school zone speed limit of 15 mph which can be set for up to 500 feet from the school. The 15 mph speed limit would be in effect when children are going or leaving the school during school hours or the noon recess period.

Virginia Road
Huntington Drive to Lorain Road
This section of Virginia Road is a two-lane roadway. The adjacent land uses are residential, San Marino Community Church & Nursery School, and Valentine Elementary School. Field notes state that the roadway has a single dashed centerline, heavy designated on-street parking, large parking lots for schools, parent drop off and school-aged pedestrian traffic. The posted speed limit is 25 mph. Based on CVC 22358.4, it is recommended to establish a prima facie school zone speed limit of 15 mph which can be set for up to 500 feet from the school. The 15 mph speed limit would be in effect when children are going or leaving the school during school hours or the noon recess period.

West Drive
Huntington Drive to 150’ n/o Sherwood Road
This section of West Drive is a two-lane roadway. The adjacent land uses are residential, Crowell Public Library, Huntington Middle School. Field notes state that the roadway has a gradual horizontal curve at Bedford Road, a single dashed centerline, marked on-street parking, areas of red curb, parent drop off and school-aged pedestrian traffic. The prima facie speed limit is 25 mph. Based on CVC 22358.4, it is recommended to establish a prima facie school zone speed limit of 15 mph which can be set for up to 500 feet from the school. The 15 mph speed limit would be in effect when children are going or leaving the school during school hours or the noon recess period.

SAINTS FELICITAS & PERPETUA CATHOLIC SCHOOL
Palomar Road
Huntington Drive to Gainsborough Drive
This section of Palomar Road is a two-lane roadway. The adjacent land uses are residential and the Saints Felicitas & Perpetua Catholic School. Field notes state that the roadway has a gradual horizontal curve, a single dashed centerline, areas of marked on-street parking, parent drop off and PAGE 22 of 525
5 school-aged pedestrian traffic. The prima facie speed limit is 25 mph. Based on CVC 22358.4, it is recommended to establish a prima facie school zone speed limit of 15 mph which can be set for up to 500 feet from the school. The 15 mph speed limit would be in effect when children are going or leaving the school during school hours or the noon recess period.

SOUTHWESTERN ACADEMY
Monterey Road
200 feet e/o Los Robles Avenue to 200 feet w/o Courtland Avenue This section of Monterey Road is a two-lane roadway. The adjacent land uses are residential and the Southwestern Academy. Field notes state that the roadway has a slight to gradual vertical and horizontal curves, has a solid double-yellow centerline, marked on-street parking in front of the school, parent drop off and school-aged pedestrian traffic. The posted speed limit is 30 mph.

Based on CVC 22358.4, it is recommended to establish a prima facie school speed limit of 15 mph for up to 500 feet from the school, generally between El Molino Avenue and 150 feet west of Oak Knoll Avenue. In addition, it is recommended to establish an extended prima facie school zone speed limit of 25 mph from 500 feet to 1,000 feet from the school, generally 200 feet east of Los Robles Avenue to El Molino Avenue and 150 feet west of Oak Knoll Avenue to 200 feet west of Courtland Avenue. The 15 mph and 25 mph speed limits would be in effect when children are going or leaving the school during school hours or the noon recess period.

Veronda Place/La Mirada Avenue
El Molino Avenue to Monterey Road
This section of Veronda Place/La Mirada Avenue is a narrow two-lane roadway with a 90-degree bend. The prima facie speed limit is 25 mph. The adjacent land uses are residential (fronting), and the Southwestern Academy. Based on CVC 22358.4, it is recommended to establish a prima facie school zone speed limit of 15 mph which can be set for up to 500 feet from the school. The 15 mph speed limits would be in effect when children are going or leaving the school during school hours or the noon recess period.

PAGE 23 of 525
6 SUMMARY OF RECOMMENDATIONS FOR

SCHOOL SPEED LIMITS IN SCHOOL ZONES

STREET LOCATION

EXISTING
SPEED
LIMIT

RECOMMENDED

SCHOOL ZONE

SPEED LIMIT
85TH PERCENTILE
SPEED
MEDIAN
SPEED
10 MPH
PACE
RANGE

PERCENT

OF VEHICLES

IN PACE RECOMMENDATION - JUSTIFICATION

HUNTINGTON MIDDLE SCHOOL, VALENTINE ELEMENTARY SCHOOL,

SAN MARINO COMMUNITY NURSERY SCHOOL

SHERWOOD ROAD / ALHAMBRA AVENUE
1 VIRGINIA RD TO
WEST DR TO 25 15 N/A N/A N/A N/A
CVC 22358.4, ESTABLISH 15 MPH SCHOOL ZONE

SPEED LIMIT DURING SCHOOL HOURS

VIRGINIA ROAD
2 HUNTINGTON DR TO
LORAIN RD 25 15 N/A N/A N/A N/A
CVC 22358.4, ESTABLISH 15 MPH SCHOOL ZONE

SPEED LIMIT DURING SCHOOL HOURS

WEST DRIVE
3 HUNTINGTON DR TO
150’ N/O SHERWOOD RD 25 15 N/A N/A N/A N/A
CVC 22358.4, ESTABLISH 15 MPH SCHOOL ZONE

SPEED LIMIT DURING SCHOOL HOURS

SAINTS FELICITAS & PERPETUA CATHOLIC SCHOOL

PALOMAR ROAD
4 HUNTINGTON DR TO
GAINSBOROUGH DR 25 15 N/A N/A N/A N/A
CVC 22358.4, ESTABLISH 15 MPH SCHOOL ZONE

SPEED LIMIT DURING SCHOOL HOURS

SOUTHWESTERN ACADEMY

MONTEREY ROAD
5 200’ E/O LOS ROBLES AVE TO
200’ W/O COURTLAND AVE 30 15 & 25 N/A N/A N/A N/A
CVC 22358.4, ESTABLISH 15 MPH & EXTENDED 25 MPH

SCHOOL ZONE SPEED LIMITS DURING SCHOOL HOURS

VERONDA PLACE / LA MIRADA AVENUE
6 EL MOLINO AVE TO
MONTEREY RD 25 15 N/A N/A N/A N/A
CVC 22358.4, ESTABLISH 15 MPH SCHOOL ZONE

SPEED LIMIT DURING SCHOOL HOURS
PAGE 24 of 525

APPENDIX A
PAGE 25 of 525

PROPOSED SCHOOL ZONE SIGNS

CITY OF SAN MARINO
N
W
S
E
Not to Scale
15 WHEN

CHILDREN

ARE PRESENT
SR4-1(15)
Up to 500 feet from
school boundary
Huntington
Middle
School
San
Marino
Nu
rsery
School
Valentine
Elementary
School 15
WHEN

CHILDREN

ARE PRESENT

HUNTINGTON DRIVE
VI
RGI
NIA
ROAD

ALHAMBRA ROAD

SHERWOOD ROAD
WEST
DRIVE
LORAIN ROAD 15
WHEN

CHILDREN

ARE PRESENT
15 WHEN

CHILDREN

ARE PRESENT
15 WHEN

CHILDREN

ARE PRESENT
PAGE 26 of 525

PROPOSED SCHOOL ZONE SIGNS

CITY OF SAN MARINO
N
W
S
E
Not to Scale
15 WHEN

CHILDREN

ARE PRESENT
SR4-1(15)
Up to 500 feet from
school boundary
Saints Felicitas & Perpetua Catholic School

HUNTINGTON DRIVE

PALOMAR ROAD

GAINSBOROUGH DRIVE

SANGABRIELBOULEVARD
Saints Felicitas
&
Perpetua
Catholic School
15 WHEN

CHILDREN

ARE PRESENT
15 WHEN

CHILDREN

ARE PRESENT
PAGE 27 of 525

PROPOSED SCHOOL ZONE SIGNS
Southwestern Academy

CITY OF SAN MARINO
N W
S E
Not to Scale
25 WHEN

CHILDREN

ARE PRESENT
15 WHEN

CHILDREN

ARE PRESENT
15 WHEN

CHILDREN

ARE PRESENT
25 WHEN

CHILDREN

ARE PRESENT
15 WHEN

CHILDREN

ARE PRESENT
SR4-1(15)
25 WHEN

CHILDREN

ARE PRESENT
SR4-1(25)

MONTEREY ROAD
MOLINO
AVENUE

LA MIRADA AVE

COURTLAND
AVENUE
OAK

KNOLL AVE
Up to 500 feet from
school boundary
500-1,000 feet from
school boundary
Southwestern
Academy VERONDA PLACE

LOS ROBLES AVE
PAGE 28 of 525

APPENDIX B
PAGE 29 of 525

C I T Y O F S A N M A R I N O

SHERWOOD RD / ALHAMBRA AVE VIRGINIA ROAD TO WEST DRIVE
DATE: 3/28/2025 SURVEY BY: SCOTT MA

PREVAILING SPEED DATA
DATE OF SURVEY 3/28/2025
SPEED LIMIT 25 MPH (PRIMA FACIE)

COLLISION HISTORY
NO. OF MONTHS OBSERVED 60
SPEED-RELATED COLLISIONS 0
TOTAL COLLISIONS 0
ANNUAL COLLISION RATE 0.00 COLLISIONS PER YEAR (SPEED RELATED ONLY) COL./MILLION VEH. MILES 0.00 COLLISIONS PER MVM (SPEED RELATED ONLY)

TRAFFIC FACTORS

AVERAGE DAILY TRAFFIC
LANE CONFIGURATION 1 LANE PER DIRECTION

TRAFFIC CONTROLS STOP - VIRGINIA RD / WEST DR
CROSSWALKS AT VIRGINIA RD (sch) / PALMAS DR (sch) / WEST DR (sch)

PEDESTRIAN/BICYCLES MANY / YES

TRUCK TRAFFIC NO
450

ENGINEERING AND TRAFFIC SURVEY FOR

SPEED LIMITS IN SCHOOL ZONES
HCI

TRUCK TRAFFIC NO

ON-STREET PARKING HEAVY
OTHER

ROADWAY FACTORS

LENGTH OF SEGMENT (MILES)

VERTICAL CURVE NONE
HORIZONTAL CURVE VERY SLIGHT "C" CURVE (w/o West Dr) & BECOMES ALHAMBRA RD (at Bend)

LATERAL VISIBILITY GOOD

ROAD CONDITIONS GOOD

SIDEWALKS/DRIVEWAYS YES / YES

STREET LIGHTING YES

OTHER SINGLE DASHED CENTERLINE
ADJACENT LAND USE RESIDENTIAL (F) / SCHOOL (rear entrance) / BASEBALL FIELDS (school property) JUSTIFICATION:

F = FRONTING THE ROADWAY File: 01-Sherwood
This section of Sherwood Road/Alhambra Avenue is a two-lane roadway. The adjacent land uses are residential with direct driveway access, a rear entrance to school and baseball fields. Field notes state that the roadway has a very slight horizontal curve west of West Drive and at the bend becomes Alhambra Avenue, single dashed centerline, heavy on-street parking, parent drop off and school aged pedestrian traffic. The prima facie speed limit is 25 mph. Based on CVC 22358.4, it is recommended to establish a prima facie school zone speed limit of 15 mph which can be set for up to 500 feet from the school. The 15 mph speed limit would be in effect when children are going or leaving the school during school hours or the noon recess period.

0.30 RECOMMENDED SPEED LIMIT

FOR SCHOOL ZONE
15 MPH
PAGE 30 of 525

C I T Y O F S A N M A R I N O

VIRGINIA ROAD HUNTINGTON DRIVE TO LORAIN ROAD
DATE: 3/28/2025 SURVEY BY: SCOTT MA

PREVAILING SPEED DATA
DATE OF SURVEY 3/28/2025
SPEED LIMIT 25 MPH (POSTED)

COLLISION HISTORY
NO. OF MONTHS OBSERVED 60
SPEED-RELATED COLLISIONS 0
TOTAL COLLISIONS 3
ANNUAL COLLISION RATE 0.00 COLLISIONS PER YEAR (SPEED RELATED ONLY) COL./MILLION VEH. MILES 0.00 COLLISIONS PER MVM (SPEED RELATED ONLY)

TRAFFIC FACTORS

AVERAGE DAILY TRAFFIC
LANE CONFIGURATION 1 LANE PER DIRECTION

TRAFFIC CONTROLS SIGNAL - HUNTINGTON DR, STOP - ROANOKE RD / LORAIN RD CROSSWALKS AT HUNTINGTON DR (sch) / ROANOKE RD (sch) / LORAIN RD (sch)

PEDESTRIAN/BICYCLES MANY / YES

TRUCK TRAFFIC NO
4,100

ENGINEERING AND TRAFFIC SURVEY FOR

SPEED LIMITS IN SCHOOL ZONES
HCI

TRUCK TRAFFIC NO

ON-STREET PARKING HEAVY
OTHER

ROADWAY FACTORS

LENGTH OF SEGMENT (MILES)

VERTICAL CURVE NONE

HORIZONTAL CURVE NONE

LATERAL VISIBILITY GOOD

ROAD CONDITIONS GOOD

SIDEWALKS/DRIVEWAYS YES / FEW (NB) - YES / NO (SB)

STREET LIGHTING YES

OTHER SINGLE DASHED CENTERLINE

ADJACENT LAND USE RESIDENTIAL / SAN MARINO COMMUNITY NURSERY / VALENTINE ELEM SCH JUSTIFICATION:

File: 02 Virginia
This section of Virginia Road is a two-lane roadway. The adjacent land uses are residential, San Marino Community Church & Nursery School, and Valentine Elementary School. Field notes state that the roadway has a single dashed centerline, heavy designated on-street parking, large parking lots for schools, parent drop off and school-aged pedestrian traffic. The posted speed limit is 25 mph. Based on CVC 22358.4, it is recommended to establish a prima facie school zone speed limit of 15 mph which can be set for up to 500 feet from the school. The 15 mph speed limit would be in effect when children are going or leaving the school during school hours or the noon recess period.

0.26 RECOMMENDED SPEED LIMIT

FOR SCHOOL ZONE
15 MPH
PAGE 31 of 525

C I T Y O F S A N M A R I N O
WEST DRIVE HUNTINGTON DRIVE TO 150' N/O SHERWOOD ROAD
DATE: 3/28/2025 SURVEY BY: SCOTT MA

PREVAILING SPEED DATA
DATE OF SURVEY 3/28/2025
SPEED LIMIT 25 MPH (PRIMA FACIE)

COLLISION HISTORY
NO. OF MONTHS OBSERVED 60
SPEED-RELATED COLLISIONS 2
TOTAL COLLISIONS 5
ANNUAL COLLISION RATE 0.40 COLLISIONS PER YEAR (SPEED RELATED ONLY) COL./MILLION VEH. MILES 1.92 COLLISIONS PER MVM (SPEED RELATED ONLY)

TRAFFIC FACTORS

AVERAGE DAILY TRAFFIC
LANE CONFIGURATION 1 LANE PER DIRECTION

TRAFFIC CONTROLS SIGNAL - HUNTINGTON DR, STOP - SHERWOOD RD CROSSWALKS AT HUNTINGTON DR (sch) / SHERWOOD RD (sch)

PEDESTRIAN/BICYCLES MANY / YES

TRUCK TRAFFIC NO
3,000

ENGINEERING AND TRAFFIC SURVEY FOR

SPEED LIMITS IN SCHOOL ZONES
HCI

TRUCK TRAFFIC NO

ON-STREET PARKING HEAVY

OTHER AREAS OF RED CURB

ROADWAY FACTORS

LENGTH OF SEGMENT (MILES)

VERTICAL CURVE NONE
HORIZONTAL CURVE GRADUAL "S" CURVE (at Bedford Rd)

LATERAL VISIBILITY FAIR

ROAD CONDITIONS GOOD

SIDEWALKS/DRIVEWAYS YES / YES

STREET LIGHTING YES

OTHER SINGLE DASHED CENTERLINE

ADJACENT LAND USE RESIDENTIAL (F) / CROWELL PUBLIC LIBRARY / HUNTINGTON MIDDLE SCHOOL JUSTIFICATION:

File: 03 West
This section of West Drive is a two-lane roadway. The adjacent land uses are residential, Crowell Public Library, Huntington Middle School. Field notes state that the roadway has a gradual horizontal curve at Bedford Road, a single dashed centerline, marked on-street parking, areas of red curb, parent drop off and school-aged pedestrian traffic. The prima facie speed limit is 25 mph. Based on CVC 22358.4, it is recommended to establish a prima facie school zone speed limit of 15 mph which can be set for up to 500 feet from the school. The 15 mph speed limit would be in effect when children are going or leaving the school during school hours or the noon recess period.

0.19 RECOMMENDED SPEED LIMIT

FOR SCHOOL ZONE
15 MPH
PAGE 32 of 525

C I T Y O F S A N M A R I N O

PALOMAR ROAD HUNTINGTON DRIVE TO GAINSBOROUGH DRIVE
DATE: 3/28/2025 SURVEY BY: SCOTT MA

PREVAILING SPEED DATA
DATE OF SURVEY 3/28/2025
SPEED LIMIT 25 MPH (PRIMA FACIE)

TRAFFIC FACTORS

AVERAGE DAILY TRAFFIC
LANE CONFIGURATION 1 LANE PER DIRECTION

TRAFFIC CONTROLS SIGNAL - HUNTINGTON DR, STOP - GAINSBOROUGH DR CROSSWALKS AT HUNTINGTON DR (sch) / GAINSBOROUGH DR

PEDESTRIAN/BICYCLES YES / FEW

TRUCK TRAFFIC NO
650

ENGINEERING AND TRAFFIC SURVEY FOR

SPEED LIMITS IN SCHOOL ZONES
HCI

TRUCK TRAFFIC NO

ON-STREET PARKING YES
OTHER

ROADWAY FACTORS

LENGTH OF SEGMENT (MILES)

VERTICAL CURVE NONE
HORIZONTAL CURVE GRADUAL "S" CURVE

LATERAL VISIBILITY FAIR

ROAD CONDITIONS GOOD

SIDEWALKS/DRIVEWAYS YES / FEW

STREET LIGHTING YES

OTHER SINGLE DASHED CENTERLINE

ADJACENT LAND USE RESIDENTIAL / SAINTS FELICITAS & PERPETUA CATHOLIC SCHOOL JUSTIFICATION:

File: 04 Palomar
This section of Palomar Road is a two-lane roadway. The adjacent land uses are residential and the Saints Felicitas & Perpetua Catholic School. Field notes state that the roadway has a gradual horizontal curve, a single dashed centerline, areas of marked on-street parking, parent drop off and schoo- aged pedestrian traffic. The prima facie speed limit is 25 mph. Based on CVC 22358.4, it is recommended to establish a prima facie school zone speed limit of 15 mph which can be set for up to 500 feet from the school. The 15 mph speed limit would be in effect when children are going or leaving the school during school hours or the noon recess period.

0.13 RECOMMENDED SPEED LIMIT

FOR SCHOOL ZONE
15 MPH
PAGE 33 of 525

C I T Y O F S A N M A R I N O
MONTEREY ROAD 200' e/o LOS ROBLES AVE TO 200' w/o COURTLAND AVE DATE: 3/28/2025 SURVEY BY: SCOTT MA

PREVAILING SPEED DATA
DATE OF SURVEY 3/28/2025
SPEED LIMIT 30 MPH (POSTED)

COLLISION HISTORY
NO. OF MONTHS OBSERVED 60
SPEED-RELATED COLLISIONS 2
TOTAL COLLISIONS 11
ANNUAL COLLISION RATE 0.40 COLLISIONS PER YEAR (SPEED RELATED ONLY) COL./MILLION VEH. MILES 0.35 COLLISIONS PER MVM (SPEED RELATED ONLY)

TRAFFIC FACTORS

AVERAGE DAILY TRAFFIC
LANE CONFIGURATION 1 LANE PER DIRECTION

TRAFFIC CONTROLS STOP - EL MOLINO AVE / OAK KNOLL AVE

CROSSWALKS AT EL MOLINO AVE / VERONDA PL / OAK KNOLL AVE

PEDESTRIAN/BICYCLES YES / FEW

TRUCK TRAFFIC NO

ON-STREET PARKING YES
6,400

ENGINEERING AND TRAFFIC SURVEY FOR

SPEED LIMITS IN SCHOOL ZONES
HCI

ON-STREET PARKING YES
OTHER

ROADWAY FACTORS

LENGTH OF SEGMENT (MILES)

VERTICAL CURVE SLIGHT UP/DOWNHILL GRADES
HORIZONTAL CURVE GRADUAL "S" CURVE (Oak Knoll to Ramiro) LATERAL VISIBILITY FAIR (Areas of)

ROAD CONDITIONS GOOD

SIDEWALKS/DRIVEWAYS YES / FEW

STREET LIGHTING YES

OTHER SOLID DBL YELLOW CENTERLINE
ADJACENT LAND USE RESIDENTIAL (F+NF) /SOUTHWESTERN ACADEMY SCHOOL JUSTIFICATION:

File: 05 Monterey
This section of Monterey Road is a two-lane roadway. The adjacent land uses are residential and the Southwestern Academy.

Field notes state that the roadway has a slight to gradual vertical and horizontal curves, has a solid double-yellow centerline, marked on-street parking in front of the school, parent drop off and school-aged pedestrian traffic. The posted speed limit is 30 mph. Based on CVC 22358.4, it is recommended to establish a prima facie school speed limit of 15 mph for up to 500 feet from the school, generally between El Molino Avenue and 150 feet west of Oak Knoll Avenue. In addition, it is recommended to establish an extended prima facie school zone speed limit of 25 mph from 500 feet to 1,000 feet from the school, generally 200 feet east of Los Robles Avenue to El Molino Avenue and 150 feet west of Oak Knoll Avenue to 200 feet west of Courtland Avenue. The 15 mph and 25 mph speed limits would be in effect when children are going or leaving the school during school hours or the noon recess period.

0.49 RECOMMENDED SPEED LIMIT

FOR SCHOOL ZONE
15 MPH for up to 500 feet from School
25 MPH for 500 feet to 1,000 feet from School
PAGE 34 of 525

C I T Y O F S A N M A R I N O

VERONDA PL / LA MIRADA AVE EL MOLINO AVE TO MONTEREY RD DATE: 3/28/2025 SURVEY BY: SCOTT MA

PREVAILING SPEED DATA
DATE OF SURVEY 3/28/2025
SPEED LIMIT 25 MPH (PRIMA FACIE)

COLLISION HISTORY
NO. OF MONTHS OBSERVED 60
SPEED-RELATED COLLISIONS 0
TOTAL COLLISIONS 1
ANNUAL COLLISION RATE 0.00 COLLISIONS PER YEAR (SPEED RELATED ONLY) COL./MILLION VEH. MILES 0.00 COLLISIONS PER MVM (SPEED RELATED ONLY)

TRAFFIC FACTORS

AVERAGE DAILY TRAFFIC
LANE CONFIGURATION 1 LANE PER DIRECTION

TRAFFIC CONTROLS STOP - EL MOLINO AVE / MONTEREY RD
CROSSWALKS AT MONTEREY RD (sch)

PEDESTRIAN/BICYCLES FEW / NO
100

ENGINEERING AND TRAFFIC SURVEY FOR

SPEED LIMITS IN SCHOOL ZONES
HCI

PEDESTRIAN/BICYCLES FEW / NO

TRUCK TRAFFIC NO

ON-STREET PARKING YES
OTHER

ROADWAY FACTORS

LENGTH OF SEGMENT (MILES)

VERTICAL CURVE NONE
HORIZONTAL CURVE BECOMES LA MIRADA AVE (at Bend)

LATERAL VISIBILITY GOOD

ROAD CONDITIONS GOOD

SIDEWALKS/DRIVEWAYS NO / FEW

STREET LIGHTING YES

OTHER NO STREET STRIPING

NARROW ROADWAY

ADJACENT LAND USE RESIDENTIAL (F) /SOUTHWESTERN ACADEMY SCHOOL JUSTIFICATION:

File: 06 Veronda-La Mirada
This section of Veronda Place/La Mirada Avenue is a narrow two-lane roadway with a 90-degree bend. The prima facie speed limit is 25 mph. The adjacent land uses are residential (fronting), and the Southwestern Academy. Based on CVC 22358.4, it is recommended to establish a prima facie school zone speed limit of 15 mph which can be set for up to 500 feet from the school.

The 15 mph speed limits would be in effect when children are going or leaving the school during school hours or the noon recess period.

0.14 RECOMMENDED SPEED LIMIT

FOR SCHOOL ZONE
15 MPH
PAGE 35 of 525
1 RESOLUTION NO. R-25-31

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA, DESIGNATING SELECT

INTERSECTIONS AS STOP INTERSECTIONS AND

AUTHORIZING THE INSTALLATION OF STOP SIGNS
WHEREAS, Chapter 15 of the San Marino Municipal Code requires that stop intersections be designated by City Council resolution; and
WHEREAS, City staff and the City’s on-call traffic engineering consultants have reviewed traffic conditions at various residential intersections and determined that additional stop controls are warranted to improve right-of-way assignment and safety; and WHEREAS, the intersections of Cumberland Road at Winston Avenue, Raleigh Drive at Winston Avenue, Ridgeway Road at Winston Avenue, Avondale Road (east) at Orlando Road, and Sherwood Road at St Albans Road are residential “T” intersections where side-street stop control is recommended; and
WHEREAS, the intersection of Old Mill Road at Roanoke Road is a four-leg residential intersection where multi-way stop control is recommended for the minor street of Old Mill Road; and
WHEREAS, the Public Safety Commission reviewed and supported these recommendations; and
WHEREAS, California Vehicle Code Section 21354 authorizes the City to designate any intersection under its exclusive jurisdiction as a stop intersection and erect stop signs at one or more entrances thereto.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are incorporated by reference.

SECTION 2. The intersections of Cumberland Road and Winston Avenue, Raleigh Drive and Winston Avenue, Ridgeway Road and Winston Avenue, Avondale Road (east) and Orlando Road, Sherwood Road and St Albans Road, and Old Mill Road and Roanoke Road are hereby designated as stop intersections.

SECTION 3. The Parks and Public Works Director/City Engineer is hereby directed to and shall cause the installation of one-way side street stop signs at the first five listed intersections and multi-way stop signs for the minor street of Old Mill Road at Roanoke Road, together with necessary pavement legends and markings, in accordance with the California Manual on Uniform Traffic Control Devices (CA MUTCD).

SECTION 4. The stop controls authorized in this resolution shall become effective upon PAGE 36 of 525
CITY OF SAN MARINO RESOLUTION NO. R-25-31
PAGE 2 OF 3
2 posting of the required signage in accordance with California Vehicle Code Section 21354.

SECTION 5. The City Council finds and determines that the stop intersection controls hereby established are not subject to the California Environmental Quality Act pursuant to Sections 15060(c)(2) (the activity will not result in a direct and reasonably foreseeable indirect change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, Cal. Code of Regs, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

PASSED, APPROVED, AND ADOPTED, at a Regular Meeting of the City Council of the City of San Marino, California, on this 31st day of October, 2025. ______________________________________

GRETCHEN SHEPHERD ROMEY
MAYOR
ATTEST:
__________________________________

ALISON WALKER

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Alison Walker, City Clerk of the City of San Marino, California, hereby certify that Resolution No R-25-31 was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 31st day of October, 2025, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

ALISON WALKER

CITY CLERK
PAGE 37 of 525
1 RESOLUTION NO. R-25-33

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA, AUTHORIZING THE
INSTALLATION OF “NO RIGHT TURN ON RED” SIGNS

WITH SCHOOL-RELATED TIME RESTRICTIONS AT

SELECT INTERSECTIONS ALONG HUNTINGTON DRIVE
WHEREAS, Chapter 15 of the San Marino Municipal Code requires that installation of regulatory traffic controls be designated by City Council resolution; and WHEREAS, the City of San Marino seeks to enhance pedestrian traffic safety within and near designated school zones consistent with its citywide traffic calming and pedestrian safety initiative; and
WHEREAS, City staff and the City’s on-call traffic engineering consultant have identified intersections along Huntington Drive where restricting right turns during school hours will enhance pedestrian visibility, reduce potential vehicle-pedestrian conflicts, and promote safer crossing opportunities for students and families; and
WHEREAS, City staff recommend the installation of “No Right Turn on Red” signs with “When Children are Present” plaques at the following intersections:
• Huntington Drive and Del Mar Boulevard/Winston Avenue • Huntington Drive and Cambridge Road/West Drive
• Huntington Drive and Virgina Road; and
WHEREAS, staff further recommend the installation of “No Right Turn on Red” signs with “8:00-9:00 AM and 2:00-3:30 PM, School Days Only” plaques at the following sharedjurisdiction intersection with the County of Los Angeles:
• Huntington Drive and San Gabriel Boulevard; and
WHEREAS, the Public Safety Commission reviewed and supported these recommendations; and
WHEREAS, Vehicle Code Section 21351 authorizes the City to place and maintain such traffic control devices as necessary to regulate, warn or guide traffic in the interest of public safety.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are incorporated by reference.

SECTION 2. The following intersections are hereby designated for the installation of “No Right Turn on Red” signs with “When Children are Present” plaques:

PAGE 38 of 525
CITY OF SAN MARINO RESOLUTION NO. R-25-33
PAGE 2 OF 3
2 • Huntington Drive at Del Mar Boulevard/Winston Avenue • Huntington Drive at Cambridge Road/West Drive
• Huntington Drive at Virginia Road
SECTION 3. The intersection of Huntington Drive at San Gabriel Boulevard is hereby designated for the installation of “No Right Turn on Red” signs with “8:00-9:00 AM and 2:00- 3:30 PM, School Days Only” plaques.

SECTION 4. The Parks and Public Works Director/City Engineer is hereby directed to and shall cause the installation of said signage in accordance with the California Manual on Uniform Traffic Control Devices (CA MUTCD).

SECTION 5. The “No Right Turn on Red” controls authorized in this resolution shall become effective upon posting of the required signage in accordance with California Vehicle Code Section 21351.

SECTION 6. The City Council finds and determines that the “No Right Turn on Red” controls authorized herein are not subject to the California Environmental Quality Act pursuant to Sections 15060(c)(2) (the activity will not result in a direct and reasonably foreseeable indirect change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, Cal. Code of Regs, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

PASSED, APPROVED, AND ADOPTED, at a Regular Meeting of the City Council of the City of San Marino, California, on this 31st day of October, 2025. ______________________________________

GRETCHEN SHEPHERD ROMEY
MAYOR
ATTEST:
__________________________________

ALISON WALKER

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Alison Walker, City Clerk of the City of San Marino, California, hereby certify that PAGE 39 of 525
CITY OF SAN MARINO RESOLUTION NO. R-25-33
PAGE 4 OF 3
4 Resolution No R-25-33 was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 31st day of October, 2025, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

ALISON WALKER

CITY CLERK
PAGE 40 of 525
1 RESOLUTION NO. R-25-34

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA, ESTABLISHING

REDUCED SPEED LIMITS IN DESIGNATED SCHOOL
ZONES “WHEN CHILDREN ARE PRESENT”
WHEREAS, Chapter 15 of the San Marino Municipal Code requires that installation of regulatory traffic control devices be designated by City Council resolution; and WHEREAS, the City of San Marino is committed to enhancing pedestrian and traffic safety within school zones as part of its citywide traffic calming and pedestrian safety initiative; and
WHEREAS, the City recognizes that high traffic volumes and vehicle speeds near schools pose significant safety concerns for students and families, particularly during school arrival and dismissal periods; and
WHEREAS, an Engineering & Traffic Survey for School Zones prepared by Hartzog & Crabill, Inc. (August 2025) recommends establishment of reduced speed limits in designated school zones pursuant to California Vehicle Code Section 22358.4; and WHEREAS, said survey supports the establishment of reduced school zone speed limits of fifteen (15) miles per hour (mph) within 500 feet of schools and twenty-five (25) mph from 500 feet to 1,000 feet from schools “when children are present” at the following school locations, as further depicted in Appendix A of the report:
• Huntington Middle School/Valentine Elementary School/San Marino Community Nursery School
o Sherwood Rd/Alhambra Avenue: Virginia Rd to 150’ east of West Dr o Virginia Rd: Huntington Dr to Lorain Rd
o West Dr: Huntington Dr to 150’ north of Sherwood Rd
• Saints Felicitas & Perpetua Catholic School
o Palomar Rd: Huntington Dr to Gainsborough Dr
• Southwest Academy
o Monterey Rd: 200’ east of Los Robles to 200’ west of Courtland Ave (with reduced 25 mph speed limit from 500 to 1,000 feet from school) o Veronda Pl/La Mirada Ave: El Molino Ave to Monterey Rd; and WHEREAS, Vehicle Code Section 22358.4 authorizes the City to establish a prima facie speed limit of fifteen (15) mph and twenty-five (25) mph in school zones “when children are present” under specified conditions intended to enhance student safety based on findings supported by an engineering and traffic survey.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are incorporated by PAGE 41 of 525
CITY OF SAN MARINO RESOLUTION NO. R-25-34
PAGE 3 OF 3
3 reference.

SECTION 2. The following street segments adjacent to designated school facilities are hereby established as school zones subject to prima facie speed limit of fifteen (15) miles per hour “when children are present,” as authorized by California Vehicle Code Section 22358.4:
• Huntington Middle School/Valentine Elementary School/San Marino Community Nursery School
o Sherwood Rd/Alhambra Avenue: Virginia Rd to 150’ east of West Dr o Virginia Rd: Huntington Dr to Lorain Rd
o West Dr: Huntington Dr to 150’ north of Sherwood Rd
• Saints Felicitas & Perpetua Catholic School
o Palomar Rd: Huntington Dr to Gainsborough Dr
• Southwest Academy
o Monterey Rd: 200’ east of Los Robles to 200’ west of Courtland Ave (25 mph speed limit from 500 to 1,000 feet from school) o Veronda Pl/La Mirada Ave: El Molino Ave to Monterey Rd; and SECTION 3. The Parks and Public Works Director/City Engineer is hereby directed to and shall cause the installation of appropriate regulatory speed limit signs and “when children are present” plaques in accordance with the California Manual on Uniform Traffic Control Devices (CA MUTCD).

SECTION 4. The reduced school zone speed limits established herein shall become effective upon posting of the required signage in accordance with Vehicle Code Section 22358.4.

SECTION 5. The City Council finds and determines that the reduced school zone speed limits hereby established are not subject to the California Environmental Quality Act pursuant to Sections 15060(c)(2) (the activity will not result in a direct and reasonably foreseeable indirect change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, Cal. Code of Regs, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

SECTION 6. The Engineering & Traffic Survey for School Zones prepared by Hartzog & Crabill, Inc. (August 2025), including Appendix A (School Zone Maps), is adopted as supporting documentation for this resolution.

PASSED, APPROVED, AND ADOPTED, at a Regular Meeting of the City Council of the City of San Marino, California, on this 31st day of October, 2025. ______________________________________

GRETCHEN SHEPHERD ROMEY
MAYOR
PAGE 42 of 525
CITY OF SAN MARINO RESOLUTION NO. R-25-34
PAGE 4 OF 3
4 ATTEST:
__________________________________

ALISON WALKER

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Alison Walker, City Clerk of the City of San Marino, California, hereby certify that Resolution No R-25-34 was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 31st day of October, 2025, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

ALISON WALKER

CITY CLERK
PAGE 43 of 525
1 RESOLUTION NO. R-25-35

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA, AUTHORIZING THE
INSTALLATION OF APPROXIMATELY EIGHTY (80)

FEET OF RED CURB (NO PARKING ZONE) ALONG THE

WEST SIDE OF SAN MARINO AVENUE SOUTH OF

HUNTINGTON DRIVE
WHEREAS, Chapter 15 of the San Marino Municipal Code requires that parking restrictions and the installation of regulatory traffic control devices are to be designated by City Council resolution; and
WHEREAS, City staff and the City’s on-call traffic engineering consultant, Transtech Engineers, Inc., reviewed existing traffic conditions at the intersection of San Marino Avenue and Huntington Drive and recommended the removal of four (4) parking spaces, equivalent to approximately eighty (80) feet of curb, on the west side of San Marino Avenue immediately south of Huntington Drive to improve sight distance, lane merging and overall traffic safety; and WHEREAS, the Public Safety Commission reviewed and supported this recommendation; and
WHEREAS, Vehicle Code Section 22507 authorizes the City to prohibit or restrict the stopping, standing, or parking of vehicles when necessary for public safety.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are incorporated by reference.

SECTION 2. The City Council hereby designates approximately eighty (80) feet of red curb (No Parking Zone) along the west side of San Marino Avenue immediately south of Huntington Drive, as shown on Exhibit A – Location Map, which is attached hereto and incorporated herein by reference.

SECTION 3. The Parks and Public Works Director/City Engineer is hereby directed to and shall cause the installation of the red curb and associated pavement markings at the location established herein in accordance with the California Manual on Uniform Traffic Control Devices (CA MUTCD).

SECTION 4. The parking restriction established by this resolution shall become effective upon completion of curb painting and posting of required signage in accordance with California Vehicle Code Section 22507.

SECTION 5. The City Council finds and determines that the red curb (No Parking Zone) authorized herein is not subject to the California Environmental Quality Act pursuant to Sections PAGE 44 of 525
CITY OF SAN MARINO RESOLUTION NO. R-25-35
PAGE 2 OF 3
2 15060(c)(2) (the activity will not result in a direct and reasonably foreseeable indirect change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, Cal. Code of Regs, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

PASSED, APPROVED, AND ADOPTED, at a Regular Meeting of the City Council of the City of San Marino, California, on this 31st day of October, 2025. ______________________________________

GRETCHEN SHEPHERD ROMEY
MAYOR
ATTEST:
__________________________________

ALISON WALKER

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Alison Walker, City Clerk of the City of San Marino, California, hereby certify that Resolution No R-25-35 was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 31st day of October, 2025, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

ALISON WALKER

CITY CLERK
PAGE 45 of 525

TRAFFIC REVIEW AT SAN MARINO AVENUE AND HUNTINGTON DRIVE City of San Marino | Page 13 of 21
INSTALLATION EXHIBIT: SUGGESTED STRIPING MODIFICATIONS ON SAN MARINO AVE SOUTH OF HUNTINGTON DR San Marino Ave
1 2
3 4
1 Remove (4) existing pavement arrows which are not fully visible when parking spaces are occupied.2 3 54
Extend and install the white dashed lines to match existing for approximately 164 feet. Maintain 10-foot lane next to centerline.Install (3) ne w Type VI pavement arrows at locations shown within the thru travel lane.

Remove four parking spaces and parking T’s south of Huntington Drive to the alley driveway.

Install approximately 80 feet of red curb from the end of existing red curb south of Huntington Drive to the alley driveway. 1 5

EXHIBIT A
PAGE 46 of 525
Item/Description U/M Quantity Unit Price Total Price
Solar, SS BlinkerSign, Driver Feedback Sign, SR4-1, Built for Mounting on top of 4.5" OD Pole Includes:
500660 Each 9 1,123.50 10,111.50
Controller, 12V, 108045, Hollow, 12V Input Relay, Toggle Switch 142048 Each 9 128.00 1,152.00
Universal Cabinet Mounting Bracket, SOP Cabinets 108766, 108045, 120652, Includes U-Bolt Hardware SLR-55-B Each 9 473.90 4,265.10
65W/12V Solar Panel Package, Top Of Pole Mount 4.5 Dia. 101494 Each 9 250.60 2,255.40
Battery, Universal battery, Solar 12V 50Ah AGM UB12500 - Internal Thread 250259 Each 9 4,265.00 38,385.00
EV 15" Radar Feedback Sign, White, FULL MATRIX, Universal Bracket, Your Speed, 12VDC Power Only 300122 Each 9 857.50 7,717.50
Blinkersign, 24"x48"x.080", REC, DG3, FYG/White, DF, 4 Amber/6 White LEDs, SPM 111531K Each 9 44.10 396.90
Sign Mounting Kit, Banded, Flared Leg, Anti-Vandal For Mounting One Blinker Sign to a Large Pole Furnish only quote. Installation is not included.

All prices are listed in US Dollar (USD)
For terms and conditions, please visit https://www.tapconet.com/terms-conditions Page:

SALES QUOTE DATE

SALES QUOTE NUMBER

SALES QUOTE

SALESPERSON
CUSTOMER NO.

SHIP VIA TERMS
Q25012127
German Paniagua
C113079
United States of America
San Marino, CA 91108
2200 Huntington Dr
Amber Shah
City of San Marino
Net 30 DAYS
Quoted
United States of America
San Marino, CA 91108
2200 Huntington Dr
Amber Shah
City of San Marino
E-Mail: [email protected]
Phone No.:800-236-0112
United States of America
Brown Deer, WI 53223
5100 West Brown Deer Rd
Traffic and Parking Control Co., LLC
8/21/2025
1 BILL TO SHIP TO

VALID UNTIL
10/17/2025
1 Ext. Document No.

PAGE 47 of 525
Item/Description U/M Quantity Unit Price Total Price
Solar powered equipment requires no shading or obstructions Customer Providing Poles
3200-0000 1 1,475.00 1,475.00
Freight Sales
TAPCO OMNIA Partners Contract # 2020-200

0.00 72,026.03
6,267.63
65758.40
Total:

Total Sales Tax:

Invoice Discount:

Subtotal:
65,758.40
0 Amount Exempt from Sales Tax
Amount Subject to Sales Tax
All prices are listed in US Dollar (USD)
For terms and conditions, please visit https://www.tapconet.com/terms-conditions Page:

SALES QUOTE DATE

SALES QUOTE NUMBER

SALES QUOTE

SALESPERSON
CUSTOMER NO.

VALID UNTIL
10/17/2025
2 Ext. Document No.

PAGE 48 of 525
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: John Incontro, Police Chief
DATE: October 31, 2025
SUBJECT: AGREEMENT BETWEEN THE CITY OF SAN MARINO AND
ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING
GUARD SERVICES IN THE AMOUNT OF $236,522.56

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community

BACKGROUND
For many years, the City of San Marino has been providing and funding in it’s entirety, crossing guard services in the furtherance of our partnership with the San Marino Unified School District and the safety of our youngest residents.

Since 2006, All City Management Services Inc. has been providing crossing guard services to our community, ensuring that children get to and from our schools in a safe manner.

All City Management Services Inc. is a private corporation specifically and exclusively providing school crossing guard service. All City Management Services has been in business for over 40 years and currently provide crossing guard services to over 200 cities, counties, school districts, and police departments in California. In 2012, All City Management expanded their operations nationally, now serving over 22 states. All City Management Services oversees all areas of the crossing guard program, which includes recruitment of guards, background clearance, hiring, training, payroll, supervision, and overall management of the program.

Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 49 of 525

DISCUSSION
Thus far, staff has been very satisfied with the services provided by All City Management Services. Staff recently researched other viable companies that provide similar services. After conducting a recent survey of several local agencies in the San Gabriel Valley, staff found the following agencies surveyed already have an agreement with All City Management Services:

City of Monrovia, City of South Pasadena, City of Pasadena, City of Alhambra, City of San Gabriel, City of Arcadia, City of Rosemead, City of Azusa, and Temple City. The remaining cities were either considering All City Management Services or hire their own part-time staff whose primary duty is to provide crossing guard services.

Staff has confirmed with All City Management that they do not allow multiyear contracts. Therefore, the City will need to continue renewing the contract on an annual basis.

Under this new agreement, All City Management Services will provide a total of 6,752 hours of crossing guard coverage during normal school hours, which includes Summer School. The dates for crossing guard services were confirmed with the San Marino Unified School District. There are currently a total number of (8) crossing guards at the following site locations:

1. Valentine Elementary / Huntington Middle School – Huntington/Virginia – North Side

2. Valentine Elementary / Huntington Middle School – Huntington/Virginia – South Side

3. Valentine Elementary / Huntington Middle School – Huntington/West

4. Valentine Elementary / Huntington Middle School – Roanoke/Virginia

5. Valentine Elementary / Huntington Middle School – Sherwood Rd/West Dr.

6. Valentine Elementary – Cambridge Road / Huntington Drive – North Side

7. Carver Elementary – Huntington/San Gabriel – South side (S/W)

8. Carver Elementary – Huntington/San Gabriel – South side (S/E) Crossing guard site locations are carefully selected with student safety as the top priority. The process involves close collaboration between our school district partners and All City Management Services to identify areas where pedestrian and vehicle traffic intersect most critically near schools. By focusing on these high-traffic zones, the selected sites help ensure that students have the safest possible routes to and from school, reducing the risk of accidents and enhancing overall safety.

PAGE 50 of 525
Staff recommends the City approve the agreement with All City Management Services for a one-year period beginning July 1, 2025, and ending June 30, 2026. Under the new agreement, the City agrees to pay the contractor for services rendered at $35.03 per hour in this year of the contract. For each dollar of wages paid, there is approximately .45 cents in variable cost associated with the wages, which includes employer taxes, work comp insurance, and liability insurance.

FISCAL IMPACT & PROCUREMENT REVIEW
The fiscal impact to the City for crossing guard services during the 2025 – 2026 school year will be $236,522.56, which includes fees from the 2025 – 2026 Summer School session (June 2026 – July 2026). This amount has been included in the adopted FY 2025-26 budget under Account #207-30-4150- 0000 and will be funded using Proposition A funds.

This contract is in accordance with S.M.C.C. 02.06.05 B. 2 as the best interests of the City are served by dispensing with competitive bidding for this agreement. The City has been using All City Management Services Inc. for crossing guard services for approximately 19 years. They have provided excellent service, are responsive to staff’s requests, and quickly resolve problems once they have been brought to their attention.

The Finance Director has reviewed this report and determined in writing that this agreement is in the best interest of the City.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council approve the agreement for crossing guard services provided by All City Management Services Inc. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Agreement between the City of San Marino and All City Management Services, Inc. for crossing guard services beginning July 1, 2025, and ending June 30, 2026.”

ATTACHMENTS

1. Memorandum for Waiver of Bid for Crossing Guard Services – Chief Incontro

2. All City Management Services Client Worksheet 2025-2026 PAGE 51 of 525

3. Agreement between the City of San Marino and All City Management Services Inc. for Crossing Guard Services
PAGE 52 of 525
PAGE 53 of 525
All City Management Services Inc.

Billing Rate for 2025 - 2026: 35.03 $

KEY:
32 180 5760 $35.03 = $201,772.80
8 Sites at 4.00 hrs per day days/yr X Hourly Billing Rate 32 31 992 $35.03 = $34,749.76
8 Sites at 4.00 hrs per day days/yr X Hourly Billing Rate

8.00 PROJECTED COST FOR TRADTIONAL $201,772.80 5,760.00 PROJECTED COST FOR SUMMER $34,749.76 992.00
$236,522.56 6,752.00

TOTAL NUMBER OF SITES

HOURS FOR TRADTIONAL

HOURS FOR SUMMER

TOTAL PROJECTED HOURS TOTAL ANNUAL PROJECTED COST
For schools with Summer School sessions use 31 days
Sites with traditional calendar:

Total Hrs/day X
Summer 2026 School (Estimate Only)
Total Hrs/day X
Traditional Calendar:

For sites with no regularly scheduled early release days, use 180 regular days For sites with one regularly scheduled early release day/week, use 144 regular days and 36 minimum days For schools with no regularly scheduled early release days, use 240 regular days For schools with one regularly scheduled early release day/week, use 192 regular days and 48 minimum days Summer Calendar Estimate:
2200 Huntington Drive
San Marino, CA 91108
Client Worksheet 2025 - 2026
Department: 1006105
City of San Marino
PAGE 54 of 525
August 8, 2025
John Incontro
Chief of Police
City of San Marino
2200 Huntington Drive
San Marino, CA 91108
Dear Chief Incontro,
It is once again the time of the year when many agencies are formulating their budgets for the coming fiscal year. Toward that end, please allow this letter to serve as confirmation of our interest in extending our agreement for Crossing Guard Services through the 2025-2026 school year.

As you may know, hiring challenges have impacted all sectors of the labor market across the nation.

Recently the United States Chamber of Commerce has published an article “Understanding America’s Labor Shortage”, which illustrates how thousands of jobs are published each month and yet a significant number of positions still remain unfilled. Essentially, labor force participations rates have still not returned to pre-COVID levels. This situation leads to heightened competition among businesses as they vie for the limited pool of available talent.

ACMS has experienced these same challenges and in many cases, we’ve transitioned a significant number of employees from an older, primarily stable workforce to a younger mobile workforce. This new segment of our employees are more sensitive to current cost-of-living increases and are looking for higher wages and more hours. They often accept our position and work for days, sometimes weeks and if we’re lucky months then abruptly leave when they find higher pay.

For these reasons, as well as cost increases in most segments of our business, we must appeal for an increase in our hourly rate for the upcoming 2025-2026 school year. To facilitate the calculation of the 2025-2026 annual cost of your Crossing Guard program, we have developed and included with this letter a Client Worksheet. This Worksheet details the new hourly billing rate and the overall estimated program cost, based on the number of sites and the hours worked at each site.

We remain committed to providing a safe, cost-effective and professional School Crossing Guard Program and we hope you will find this new pricing acceptable. If you have any questions or need additional information, please contact me at (800) 540-9290. Take care.

Sincerely,
Baron Farwell
Baron Farwell,
General Manager
PAGE 55 of 525
All City Management Services Inc.

Billing Rate for 2025 - 2026: 35.03 $

KEY:
32 180 5760 $35.03 = $201,772.80
8 Sites at 4.00 hrs per day days/yr X Hourly Billing Rate 32 31 992 $35.03 = $34,749.76
8 Sites at 4.00 hrs per day days/yr X Hourly Billing Rate

8.00 PROJECTED COST FOR TRADTIONAL $201,772.80 5,760.00 PROJECTED COST FOR SUMMER $34,749.76 992.00
$236,522.56 6,752.00

TOTAL NUMBER OF SITES

HOURS FOR TRADTIONAL

HOURS FOR SUMMER

TOTAL PROJECTED HOURS TOTAL ANNUAL PROJECTED COST
For schools with Summer School sessions use 31 days
Sites with traditional calendar:

Total Hrs/day X
Summer 2026 School (Estimate Only)
Total Hrs/day X
Traditional Calendar:

FOR CROSSING GUARD SERVICES
This AGREEMENT made and entered into this August 8, 2025 by and between the CITY OF SAN MARINO a municipal corporation, hereinafter called the "City", and ALL CITY MANAGEMENT SERVICES, INC., hereinafter called the "Contractor".

WITNESSETH
The parties hereto have mutually covenanted and agreed as follows:

1. This Agreement is for a three-year period which commences July 1, 2025 and ends on June 30, 2026 and for such term thereafter as the parties may agree upon.

2. The Contractor will provide personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a Crossing Guard.

3. Contractor is an independent contractor and not an employee of the City. All services provided pursuant to this Agreement shall be performed by Contractor or under its supervision. Contractor will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

4. The City's representative in dealing with the Contractor shall be designated by City of San Marino.

5. If, at any time during the contract period, the City questions the meaning of any item of this Agreement, the City may contact the Contractor for interpretation of that item.

6. The City shall determine the locations where Crossing Guards shall be furnished by the Contractor.

The Contractor shall provide at each designated location personnel properly trained as herein specified for the performance of duties as a Crossing Guard. The Contractor shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required places and times, and in accordance with all items of this Agreement. Contractor shall notify City if a Crossing Guard or designated alternative will not be at his or her assigned post 30 minutes before the start of the assigned shift.

7. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location and agrees to provide immediate replacement. In the event that a Crossing Guard is not at the assigned PAGE 57 of 525
2 location within 15 minutes from the start of the assigned shift, City shall deduct one (1) hours from its monthly payment to Contractor regardless of whether the Crossing Guard was absent for the full shift or only for part of the shift.

8. In the performance of their duties the Contractor and all employees of the Contractor shall conduct themselves in accordance with the conditions of this Agreement and the laws and codes of the State of California and the City of San Marino.

9. Persons provided by the Contractor as Crossing Guards shall be trained in the laws and codes of the State of California and the City of San Marino pertaining to general pedestrian safety in school crossing areas.

10. Crossing Guard Services shall be provided by the Contractor at the designated locations on all days in which the designated schools in the City of San Marino are in session. The Contractor shall also provide, as requested by the City, Crossing Guard Services during Summer School typically for the months of June through July. The Contractor also agrees to maintain communication with the designated school to maintain proper scheduling.

11. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards with hand-held Stop signs and any other safety equipment which may be necessary.

12. The Contractor shall at all times provide workers' compensation insurance covering its employees and shall provide and maintain liability insurance for Crossing Guard activities. The Contractor will provide to the City a Certificate of Insurance naming the City and its officials, officers and employees as additional insureds. Such insurance shall include commercial general liability with a combined single limit of not less than $2,000,000.00 per occurrence and $4,000,000.00 in aggregate for property damage and bodily injury. Such insurance shall be primary with respect to any insurance maintained by the City and shall not call on the City's insurance contributions. Such insurance shall be endorsed for contractual liability and personal injury and shall include the City, its officers, agents and interest of the City. Such insurance shall not be canceled, reduced in coverage or limits or nonrenewed except after thirty (30) days written notice has been given to the City.

13. Contractor agrees to defend, indemnify and hold harmless the City, its officers, employees, agents and representatives, from and against any and all actions, claims for damages to persons or property, penalties, obligations or liabilities (each a “Claim” and collectively, the “Claims”) that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent acts or omissions, or willful misconduct, of Contractor, its agents, employees, subcontractors, representatives or invitees. a) Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses including attorney's fees incurred in connection herewith.
b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims, damages, penalties, obligations or liabilities.

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3 c) In the event the City its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the sole negligence of Contractor hereunder, Contractor agrees to pay the City, its officers, agents, or employees, any and all costs and expenses incurred by the City, its officers agents or employees in such action or proceeding, including, but not limited to, reasonable attorney's fees.
d) In the event that a court determines that liability for any Claim was caused or contributed to by the negligent act or omission or the willful misconduct of the City, liability will be apportioned between Contractor and the City based upon the parties’ respective degrees of culpability, as determined by the court, and Contractor’s duty to indemnify the City will be limited accordingly.
e) Notwithstanding anything to the contrary contained herein, Contractor’s indemnification obligation to City for Claims under this Agreement will be limited to the maximum combined aggregate of Contractor’s general liability and umbrella insurance policies in the amount of $4,000,000 (Four Million Dollars).

14. Either party shall have the right to cancel this Agreement by giving sixty (60) days written notice to the other.

15. The Contractor shall not have the right to assign this Agreement to any other person or firm except with the prior written consent of the City.

16. The City agrees to pay the Contractor for the services rendered pursuant to this Agreement the sum of Thirty-five Dollars and Three Cents ($35.03) per hour of Crossing Guard services provided. It is understood and agreed that the cost of providing Six Thousand, Seven Hundred Fifty-two (6,752) hours of service shall not exceed Two Hundred Thirty-six Thousand, Five Hundred Twenty-two Dollars, and Fifty-six Cents ($236,522.56) for the 2025/2026 School Year.

17. Undisputed Payment is due to Contractor within thirty (30) days of receipt of Contractor's properly prepared invoice.

18. Contractor may request a price increase during the term as a result of any legally-mandated increases in wages or benefits imposed in the state or municipality in which the Services are to be performed and to which Contractor’s employees would be subject. Contractor shall provide the City with 60 days-notice of its request to increase pricing. The City agrees to review and respond to said notice within 30 days of receipt.

19. The City shall have an option to renew this Agreement. In the event this Agreement is extended beyond the end of the term set forth above, the compensation and terms for the Services shall be established by mutual consent of both parties.

20. This Agreement constitutes the complete and exclusive statement of the agreement among the parties with respect to the subject matter hereof and supersedes all prior written or oral statements among the parties, including any prior statements, warranties, or representations. This Agreement is binding upon and will inure to the benefit of the parties hereto and their respective heirs, administrators, executors, successors, and assigns. Each party hereto agrees that this Agreement will be governed by the law of the state in which the Services are to be performed, without regard to its conflicts of law PAGE 59 of 525
4 provisions. Any amendments, modifications, or alterations to this Agreement must be in writing and signed by all parties. There will be no presumption against any party on the ground that such party was responsible for preparing this Agreement or any part of it. Each provision of this Agreement is severable from the other provisions. If any provision of this Agreement is declared invalid or contrary to existing law, the inoperability of that provision will have no effect on the remaining provisions of the Agreement which will continue in full force and effect. [SIGNATURES FOLLOW ON NEXT PAGE]
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5 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written.

City of San Marino All City Management Services, Inc.

By_____________________________ By______________________________ Signature Demetra Farwell, Corporate Secretary
_____________________________ Date___________________
Print Name and Title
Date____________________________
By_____________________________
Signature
_____________________________
Print Name and Title
Date____________________________
PAGE 61 of 525
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Nicole Tibbet, Community Engagement Manager
DATE: October 31, 2025
SUBJECT: APPROVAL TO WAIVE THE SPECIAL EVENT PERMIT COST

FOR THE SAN MARINO HIGH SCHOOL HOMECOMING
PARADE IN THE AMOUNT OF $5,095.50

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Safe Community
Fiscally Responsible and Transparent City Government

BACKGROUND
The San Marino High School Homecoming Parade is a long-standing tradition for the students at San Marino High School and the community as a whole who have long enjoyed the parade. This parade is held by the San Marino High School in conjunction with the School District and travels westbound along Huntington Drive from the High School, towards Ridgeway Road and then returns along eastbound Huntington Drive back to the campus. The parade has always required a close partnership between the City and the School District through a special event permit as it requires the careful coordination of many City departments and public safety personnel, and outside agencies.

DISCUSSION
In an effort to address revenue shortfalls and ensure that those who require permits are not being subsidized by others who do not within the community, the City Council adopted a new processing fee for special event permits which took effect July 13, 2025. This meant that the previously free special event permit now carried a processing fee of $1,635 and additional fees for the staff time required to safely coordinate the event. Staff notified the parade coordinator of this new fee and the associated costs during the permitting Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 62 of 525
process. Subsequently, the City received a request from SMUSD Superintendent De La Torre asking that the City Council consider waiving the fees associated with this permit.

The event took place on October 10 from approximately 3:00 PM to 4:30 PM.

The attached permit details the route and logistics of the parade. The $1,635 processing fee is inclusive of the following staff member’s review and authorization of the permit, these members review all special event permits for the City: City Manager, Community Engagement Manager, Police Chief, Fire Chief, Public Works Director, and the Community Development Director.

The following is a summary of additional staff time costs in addition to the administrative review:
• Police Department staffing for the parade included the daytime patrol shift as well as personnel on overtime. There were a total of (2) Sergeants, (1) Detective and (2) Officers on overtime for this event. The overtime cost at the regular rate for a required (4) hour minimum totaled: $759.37.
• Police Department also had (2) Commanders and (1) Sergeant responsible for preparing the traffic and staff staging plan. This staff time cost totaled: $841.78.
• Fire Department staffing for the parade included two
Firefighter/Paramedics who drove old fire engine #1 at the request of the School District for 1.5 hours. This totaled: $360.00. • Public Works staffing included (1) Street Foreman, (1) Maintenance Worker 3 and (1) Maintenance Worker 2 at 4 hours of overtime. (1) Park Foreman, (1) Maintenance Worker 2 and (1) Maintenance Worker 1 at 3 hours of overtime and 1 hour of standard time. Deployment of signs and message boards also included (1) Street Foreman and (1) Maintenance Worker 3 at 3 hours of standard time. This staff time cost totaled: $1,499.35
Additional impacts from the parade include:
• Equipment used by the City to facilitate the parade:
o Barricades and barriers were all provide by San Marino’s Public Works Department.
o The Police Department used traffic cones from our DUI Checkpoint cones.
o (2) Public Works message boards and a truck with directional flashing pattern for cars traveling eastbound on Huntington Drive prior to San Marino Avenue.
o Use of City-owned and maintained detour signs.
• Rescue Ambulance 91 was placed out of service to provide the driver for old fire engine #1. A Firefighter/Paramedic is required to drive the PAGE 63 of 525
antique fire engine. This resulted in Rescue Ambulance 91 not being available for response in the city for the duration of the parade. • Metro Transit Authority special events coordinator was notified to reroute bus route 179 in both east and west bound directions for the duration of the parade. Metro Transit placed signs on the bus stops along the route to notify the public of detours/closures.
• During the event set up and duration, there were four calls for service within the City: vandalism report (police), welfare check (police), a reckless driver (police), and a collision with a trash truck vs. a telephone line (police and fire). SMPD and Engine 91 responded to a traffic collision at the intersection of Roanoke Road and Del Mar Avenue. A trash truck became entangled in overhead wires that had been lowered following an SCE pole replacement. The driver reported that he had followed the detour signage that had been installed to reroute traffic from Huntington Drive during the Homecoming Parade. Engine 91 personnel secured the area, contacted Edison and remained on scene for approximately 15 minutes, until their arrival.

FISCAL IMPACT & PROCUREMENT REVIEW
The total fiscal impact of waiving this fee is $5,095.50 in combined staff time and processing fees.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council waive the costs associated with the special event permit for the San Marino High School Homecoming Parade. If the City Council concurs with staff’s recommendation, then the appropriate motion would be:
“I move to waive the costs associated with the special event permit for the San Marino High School Homecoming Parade totaling $5,095.50.”

ATTACHMENTS

1. San Marino High School Homecoming Parade Special Event Permit PAGE 64 of 525
PAGE 65 of 525
PAGE 66 of 525
PAGE 67 of 525
PAGE 68 of 525
PAGE 69 of 525
PAGE 70 of 525
PAGE 71 of 525
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer DATE: October 31, 2025
SUBJECT: FIND THE ROOF REPAIR PROJECT EXEMPT UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA);

APPROVE A PUBLIC WORKS AGREEMENT WITH S&T
CONTRACTORS SERVICES, INC. IN THE AMOUNT OF
$264,976.20 FOR WINDSTORM-RELATED ROOF REPAIRS
TO CITY FACILITIES; AND AUTHORIZE THE PARKS AND

PUBLIC WORKS DIRECTOR/CITY ENGINEER TO APPROVE

CONTINGENCIES IN AN AMOUNT NOT TO EXCEED
$26,497 WITH ALL COSTS TO BE PAID BY THE

CALIFORNIA JOINT POWERS INSURANCE AUTHORITY

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Inviting and Relevant City Facilities
Safe Community
Well-Maintained Infrastructure

BACKGROUND
On January 7, 2025, a severe windstorm impacted the City, resulting in widespread damage to both public and private properties. The storm caused a significant amount of debris and downed numerous trees throughout the community, including several that damaged City-owned facilities.

Among the affected City properties were two structures within Lacy Park – a small office building for Parks & Public Works Department staff and a maintenance garage housing equipment and tools. Both buildings sustained Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 72 of 525
roof damage from fallen trees. Additionally, the City Hall roof was also comprised by high winds and requires substantial repair.

Due to the age of the Lacy Park structures, asbestos-containing materials and lead-based paint are present and must be abated prior to the commencement of roof repairs. Although the abatement contract does not require City Council approval based on cost thresholds, staff are informing the Council of this associated work for full transparency.

DISCUSSION
In the immediate aftermath of the windstorm, Public Works crews and the City’s contractors responded quickly to clear streets, remove hazardous debris, repair or replace damaged infrastructure (such as streetlight globes), and restore safe access to public spaces, including Lacy Park.

The longer-term impacts include structural damage to City facilities, particularly the compromised roofing at Lacy Park and City Hall. While other facilities were unaffected or sustained only minor damage, these three roofs require professional repair to prevent future deterioration and restore full functionality of the buildings.

The City has worked closely with its insurance provider, the California Joint Powers Insurance Authority (CJPIA), throughout the recovery process. CJPIA has confirmed that it will fund the full cost of the necessary repairs and abatement work. In coordination with the City, CJPIA has identified and retained the following contractors:
• P.W. Stephens Environmental, Inc. – Asbestos and lead-based paint abatement $17,393.18
• S&T Contractors Services, Inc. – Roofing repairs $264,976.20 While CJPIA will manage the procurement and payment for both services, City Council approval is requested for the roofing repair contract, given that the facilities are City-owned and the work represents a major capital repair.

Staff recommend approval of a Public Works Agreement for the windstormrelated repairs to City facilities with S&T Contractors Services, Inc., in the amount of $264,976.20, plus a 10% contract contingency in the amount of $26,497. The requested contingency will cover costs due to any unforeseen site conditions. The total amount for construction plus the contract contingency is $291,473.20.

PAGE 73 of 525

CEQA REVIEW
Pursuant to the California Environmental Quality Act (CEQA), this project is categorically exempt under Sections 15301(d) (Existing Facilities - Restoration) and 15302(c) (Replacement or Reconstruction – Public Structures) because the roofs and associated repairs comprising the project are for the rehabilitation of existing public facilities to restore functionality of the buildings following storm damage without altering the size or capacity of the facilities. Staff will prepare a Notice of Exemption for the project should it be approved.

FISCAL IMPACT & PROCUREMENT REVIEW
The total cost of the roofing repairs ($264,976.20 + 10% contract contingency) by S&T Contractors Services, Inc. will be fully covered by CJPIA.

Similarly, the hazardous materials abatement work by P.W. Stephens Environmental ($17,393.18) will also be paid for by CJPIA. There is no direct fiscal impact on the City’s General Fund.

Procurement for both contractors has been handled in accordance with CJPIA procedures. Since the project is not being paid for by public funds, bidding of the work by the City was not required. City staff have reviewed the proposed scope of work and find it appropriate to meet the repair needs.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommend that the City Council 1) find the project categorically exempt under the California Environmental Quality Act (CEQA), 2) approve a Public Works Agreement with S&T Contractors Services, Inc. in the amount of $264,976.20 for roof repairs at Lacy Park and City Hall and 3) authorize the Parks and Public Works Director/City Engineer to approve contract change orders and other contingencies in an amount not to exceed $26,497, with all costs to be paid by the California Joint Powers Insurance Authority as outlined in the agreement. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to (1) find the project categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Sections 15301(d) and 15302(c) of Title 14, Chapter 3 of the California Code of Regulations (Class 1 Existing Facilities Exemption), (2) approve a Public Works Agreement with S&T PAGE 74 of 525
Contractors Services, Inc. in the amount of $264,976.20 for windstormrelated roof repairs to City facilities, and (3) authorize the Parks and Public Works Director/City Engineer to approve contract change orders and other contingencies in an amount not to exceed $26,497, with all costs to be paid by the California Joint Powers Insurance Authority as outlined in the agreement.”

ATTACHMENTS

1. Draft Agreement

2. Proposal/Quote from S&T Contractors Services, Inc.

3. Lacy Park Repair Plans prepared by Erkel, Greenfield & Associates PAGE 75 of 525
Public Works Contract $30,000 or More
Revised-7.2025

PUBLIC WORKS CONTRACT
Lacy Park and City Hall Facilities Re-Roof
Contract No. _________________
THIS AGREEMENT “Agreement” is made and entered into this 31st day of October, 2025, by and between the City of San Marino, located in the County of Los Angeles, State of California hereinafter called City, and S&T Contractors Services Inc, located at 21163 Centre Point Parkway, Santa Clarita, CA 91350 hereinafter called Contractor, collectively referred to as the Parties.

NOW, THEREFORE, in consideration of the promises and of the mutual covenants and agreements herein contained, said parties do hereby agree as follows:

Section 1. Recitals.

At its adjourned regular meeting held on October 31, 2025, the City Council duly accepted the bid of Contractor for said Project as being the lowest responsible bid receivedobtained by the California Joint Powers Insurance Authority’s third-party administrator, Sedgwick, and directed that a written contract be entered into with Contractor.

Section 2. Contract Documents. This Agreement consists of the following documents (“Contract Documents”), all of which are made a part of this Agreement:

2.1 Notice Inviting Bids

2.2 Instructions to Bidders

2.32.1 Bid Proposal, as accepted, including the Certificate of Bidders’ Experience and Qualifications and the List of Subcontractors

2.42.2 Notice of Award

2.52.3 Notice to Proceed

2.62.4 This Agreement

2.72.5 Verification of California Contractor’s License

2.82.6 Contractor’s Certificate Regarding Workers’ Compensation

2.92.7 Security for payment (labor and materials)

2.102.8 Security for performance

2.112.9 Certificate(s) of Insurance
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Public Works Contract $30,000 or More
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2.12 General Conditions/Specifications

2.13 Special Provisions

2.14 Plans and Standard Drawings

2.15 Standard Specifications for Public Works Construction “S.S.P.W.C”. or “Greenbook”

2.16 Addenda Nos. N/A

2.17 Other documents (list here)
Proposal from S&T Contractors
All of the above-mentioned documents are intended to complement the other documents so that any work called for in one, and not mentioned in the others, or vice versa, is to be executed the same as if mentioned in all of said documents. In the event of a discrepancy between the provisions of the Contractor’s documents and the City’s documents, the City’s documents take precedence with respect to resolution of the discrepancy.

Section 3. The Work.

2.122.10 Contract Documents Define “Work”. The work (“Work”) to be performed by Contractor is described in the Contract Documents.

2.132.11 Professional Standards Required. In completing the Work, Contractor must employ, at a minimum, the applicable generally accepted professional standards of its industry in existence at the time of performance as utilized by persons engaging in similar work.

2.142.12 Contractor Provides All Equipment. Except as specifically provided in the Contract Documents, Contractor must furnish, at its sole expense, all of the labor, materials, tools, equipment, services and transportation necessary to perform all of the Work.

2.152.13 Contract Documents Strictly Control. Contractor must perform all of the Work in strict accordance with the Contract Documents.

Section 4. Time to Perform the Work.

2.162.14 Time is of Essence. Time is of the essence with respect to Contractor’s Work. Contractor agrees to diligently pursue performance of the Work within the time specified by the Contract Documents.

2.172.15 Excusable Delays. Contractor will be excused from any delay in performance or failure to perform due to causes beyond the control of PAGE 77 of 525
Public Works Contract $30,000 or More
Revised-7.2025
Contractor. Such causes include, but are not limited to, acts of God, acts of terrorism, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather.

4.3 Notification of Delays. If Contractor is delayed by any cause beyond Contractor’s control, City may, but is not required to, grant a time extension for the completion of the Work. If delay occurs, Contractor must notify City in writing within 48 hours of the cause and the extent of the delay and how such delay interferes with Contractor’s performance of the Work.

Section 5. Property Program Claim and Direct Payment by Third-Party Administrator.

The Contractor acknowledges that the City has submitted a claim related to damage sustained to City property during a recent event (“Claim”) to the California Joint Powers Insurance Authority. The California Joint Powers Insurance Authority Property Insurance Program has authorized its thirdparty administrator, Sedgwick (“TPA”) to issue payment for the repair and restoration work covered under this Agreement directly to the Contractor.

Notwithstanding that payment will be made by the TPA, the parties agree as follows:

2.182.16 Contracting Parties. This Agreement is solely between the City and the Contractor. Nothing in this provision shall be construed to create any contractual relationship between the Contractor and the TPA or the California Joint Powers Insurance Authority Property Insurance Program.

2.192.17 Satisfaction of City’s Obligation. Any payments made by the TPA to the Contractor in connection with the Claim shall be deemed payment on behalf of the City and shall satisfy the City’s payment obligation under this Agreement to the extent of such payment.

2.202.18 Contractor’s Cooperation: The Contractor shall provide all necessary documentation, invoices, certifications, and other information reasonably requested by the City, the California Joint Powers Insurance Authority Property Insurance Program, or the TPA to facilitate processing and payment of the Claim.

2.212.19 Remaining Obligations. In the event the TPA fails to pay all or part of the amounts due, or if the California Joint Powers Insurance Authority Property Insurance Program disputes coverage in whole or in part, the City shall remain ultimately responsible for payment for the Work performed under this Agreement, in accordance with its terms.

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Public Works Contract $30,000 or More
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2.222.20 No Third-Party Rights: The Contractor shall have no contractual or other rights against the TPA or the California Joint Powers Insurance Authority
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Property Insurance Program. All rights and remedies arising from or related to this Agreement shall be enforceable solely against the City.

Section 3. Labor Code Requirements.

3.1 Compliance with SB 854 Registration: This Work is subject to compliance monitoring and enforcement by the Department of Industrial Relations. No prime contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. No prime contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The Contractor will be required to post job site notices as described in 8 California Code of Regulation section 16451(d).

3.2 Compliance with Prevailing Wage Laws. Contractor is aware of and will comply with the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., and California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects.

3.3 Penalty Excessive Work Hours. Contractor acknowledges that under California Labor Code sections 1810 and following, 8 hours of labor constitutes a legal day’s work. Contractor will forfeit as a penalty to City the sum of $25.00 for each worker employed in the execution of this Agreement by Contractor or any subcontractor for each calendar day during which such worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Labor Code section 1810. (Labor Code § 1813.)

3.4 List of Current Prevailing Wages. Copies of the determination of the Director of the Department of Industrial Relations of the prevailing rate of per diem wages for each craft, classification or type of worker needed to execute this Agreement will be made available upon request from the Director’s office at 2200 Huntington Dr., San Marino, California 91108.

3.5 Posting of Prevailing Wages Required. Contractor must post at the work site, or if there is no regular work site then at its principal office, for the duration of the Contract, a copy of the determination by the Director of the Department of Industrial Relations of the specified prevailing rate of per diem wages. (Labor Code § 1773.2.)

3.6 Payment of Prevailing Wages Required. Contractor, and any subcontractor engaged by Contractor, must pay not less than the specified prevailing rate of per diem wages to all workers employed in the execution of the contract.

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Public Works Contract $30,000 or More
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(Labor Code § 1774.) Contractor is responsible for compliance with Labor Code section 1776 relative to the retention and inspection of payroll records.

6.7 Indemnification for Non-Compliance. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

6.8 Penalty for Insufficient Payment. Contractor must comply with all provisions of Labor Code section 1775. Under Section 1775, Contractor may forfeit as a penalty to City up to $50.00 for each worker employed in the execution of the Agreement by Contractor or any subcontractor for each calendar day, or portion thereof, in which the worker is paid less than the prevailing rates.

Contractor may also be liable to pay the difference between the prevailing wage rates and the amount paid to each worker for each calendar day, or portion thereof, for which each worker was paid less than the prevailing wage rate.

6.9 Use of Apprentices. Nothing in this Agreement prevents Contractor or any subcontractor from employing properly registered apprentices in the execution of the Contract. Contractor is responsible for compliance with Labor Code section 1777.5 for all apprenticeable occupations. This statute requires that contractors and subcontractors must submit contract award information to the applicable joint apprenticeship committee, must employ apprentices in apprenticeable occupations in a ratio of not less than one hour of apprentice’s work for every five hours of labor performed by a journeyman (unless an exception is granted under §1777.5), must contribute to the fund or funds in each craft or trade or a like amount to the California Apprenticeship Council, and that contractors and subcontractors must not discriminate among otherwise qualified employees as apprentices solely on the ground of sex, race, religion, creed, national origin, ancestry or color. Only apprentices defined in Labor Code section 3077, who are in training under apprenticeship standards and who have written apprentice contracts, may be employed on public works in apprenticeable occupations.

Section 7. Non-Discrimination.

3.7 No Illegal Discrimination. Contractor shall not discriminate in its recruiting, hiring, promotion, demotion or termination practices on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, or sexual orientation in the performance of this Agreement and shall comply with the provisions of the California Fair Employment and Housing Act as set forth in Part 2.8 of Division 3, Title 2 of the California Government Code; the Federal Civil Rights Act of 1964, as set forth in Public Law 88-352, and all amendments thereto; Executive Order 11246; and all administrative rules and regulations issued pursuant to such acts and order.

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Public Works Contract $30,000 or More
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7.2 Compliance With Immigration Laws. Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act (8 USCA 1101, et seq.), as amended; and, in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should the Federal Government impose sanctions against the City for such use of unauthorized aliens, Contractor hereby agrees to, and shall, reimburse City for the cost of all such sanctions imposed, together with any and all costs, including attorney’s fees, incurred by the City in connection therewith.

Section 8. General Legal Compliance.

3.8 Compliance With All Laws. In performing the Work, Contractor must comply with all applicable statutes, laws and regulations, including, but not limited to, OSHA requirements and the San Marino Municipal Code.

3.9 Permits & Licenses Required. Contractor must, at Contractor’s sole expense, obtain all necessary permits and licenses required for the Work, and give all necessary notices and pay all fees and taxes required by law, including, without limitation, any business license tax imposed by City.

3.10 Contractors License Required. Contractor must maintain a valid California Contractor’s License throughout the term of this Agreement.

Section 9. Clayton and Cartwright Act Assignments. In entering into this Agreement or a contract with a subcontractor to supply goods, services, or materials pursuant to this Agreement for the Project, Contractor and any or subcontractor is deemed to have offered and agreed to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700 of Part 2 of Division 7 of the California Business and Professions Code), arising from purchases of goods, services, or materials for the Project. This assignment will be deemed made and will become effective at the time City tenders final payment to Contractor, without further acknowledgement by the Parties.

Section 10. Hazardous waste and unknown conditions.

3.11 Notification of Hazardous Material Required. Contractor shall, without disturbing the condition, notify City in writing as soon as Contractor, or any of Contractor’s subcontractors, agents or employees have knowledge and reporting is possible, of the discovery of any of the following conditions:

3.11.1 The presence of any material that the Contractor believes is hazardous waste, as defined in Section 25117 of the Health and Safety Code;
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10.1.2 Subsurface or latent physical conditions at the site differing from those indicated in the specifications; or,

10.1.3 Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of this character provided for in this Agreement.

10.2 Fencing off Hazardous Material. Pending a determination by City of appropriate action to be taken, Contractor shall provide security measures (e.g., fences) adequate to prevent the hazardous waste or physical conditions from causing bodily injury to any person.

10.3 City’s Investigation of Conditions. City shall promptly investigate the reported conditions. If City, through its Director or director’s designee, and in the exercise of its sole discretion, determines that the conditions do materially differ, or do involve hazardous waste, and will cause a decrease or increase in the Contractor’s cost of, or time required for, performance of any part of the Work, then City shall issue a change order.

10.4 No Unapproved Delay For Hazardous Materials. In the event of a dispute between City and Contractor as to whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in the Contractor’s cost of, or time required for, performance of any part of the Work, Contractor shall not be excused from any scheduled completion date, and shall proceed with all Work to be performed under the Contract.

Contractor shall retain any and all rights which pertain to the resolution of disputes and protests between the parties.

Section 11. Independent Contractor. Contractor is and will at all times remain as to City a wholly independent contractor. Neither the City nor any of its officers, employees, or agents will have control over the conduct of Contractor or any of Contractor’s officers, employees, agents or subcontractors, except as expressly set forth in the Contract Documents. Contractor may not at any time or in any manner represent that it or any of its officers, employees, agents, or subcontractors are in any manner officers, employees, agents or subcontractors of City.

Section 12. Warranty & Guarantee

3.12 New Materials. Contractor guarantees that all materials and equipment furnished will be new unless otherwise specified in the Contract Documents.

3.13 One Year Guarantee. Contractor guarantees all materials and equipment furnished and Work performed for a period of one (1) year from the date of substantial completion is free from all defects due to faulty materials or workmanship. Contractor shall promptly make such corrections as may be necessary by reasons of such defects including the repairs of any damage PAGE 83 of 525
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to other property, whether real or personal. The City will give notice of observed defects with reasonable promptness. If Contractor fails to make such repairs, or other Work that may be made necessary by such defects, the City may do so and charge the Contractor the cost thereby incurred, plus 10% for administrative expenses. The Performance Bond shall remain in full force and effect through the guarantee period. Contractor shall execute the Public Improvement Warranty attached hereto and incorporate hereon by this reference as Attachment "A."
Section 4. Bonds. Contractor shall provide a payment bond and a performance bond consistent with the terms of this section. Each bond shall (1) be in writing; (2) signed by at least one admitted surety insurer under oath; (3) if a bond is signed by more than one surety insurer, include a statement that the sureties are jointly and severally liable on the obligations required hereunder; (4) list the address at which the principal and surety/sureties may be served with notices, papers, and other documents under this chapter; (5) be in the form of a bond and not in a deposit in lieu of a bond; (6) be consistent with any other requirements of the City that reasonably relate to a guarantee that the Project will be completed at no cost to the City.

4.1 Payment Bond. Contractor shall furnish and file with City a bond in the sum of one hundred percent (100%) of the Compensation. Consistent with Civil Code § 3248, the bond shall provide that if the Contractor or any subcontractors hired by Contractor fails to pay (1) any of the persons named in Civil Code § 3181; (2) amounts due under the Unemployment Insurance Code with respect to Work or labor performed under this Agreement; or (3) for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the contractor and subcontractors pursuant to Unemployment Insurance Code §13020 with respect to the Work and labor that the sureties will pay for the same, and also, in case suit is brought upon the bond, a reasonable attorney’s fee, to be fixed by the court. The bond shall, by its terms, inure to the benefit of any of the persons named in Civil Code § 3181 so as to give a right of action to those persons or their assigns in any suit brought upon the bond. The bond provided under this section shall be released by written authorization of the City Engineer at the completion of the one year warranty period described in section Error! Reference source not found., above, provided that Contractor is not in default on any provision of this Agreement.

4.2 Performance Bond. Contractor, before commencing said Project, shall furnish and file with City a bond, or bonds, in a form satisfactory to the City, in the sum of one hundred percent (100%) of the contract price thereof conditioned upon the faithful performance of this Agreement and upon the payment of all labor and materials furnished in connection with this Agreement.

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Section 5. Indemnification.

5.1 Contractor shall indemnify, defend with legal counsel approved by City—or, at the City’s option, reimburse the City Indemnitees their costs of defense— and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement. Contractor’s obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this Agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the sole active negligence of City, provided such active negligence is determined by Agreement between the parties or by the findings of a court of competent jurisdiction.

In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.

5.2 Should conflict of interest principles preclude a single attorney from representing both City and Contractor, or should City otherwise find Contractor’s attorney unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees, and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor’s negligent, reckless, or wrongful performance.

5.3 Payment by City is not a condition precedent to enforcement of this indemnity. In the event of any dispute between Contractor and City, as to whether liability arises from the sole active negligence or willful misconduct of the City or its officers, employees, or agents, Contractor will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as solely negligent or to have acted with willful misconduct. Contractor will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees, and costs of litigation.

5.4 It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

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Section 6. Insurance. Without limiting Contractor’s indemnification of City, and prior to commencement of Work, Contractor shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the types and amounts described below and in a form that is satisfactory to City.

6.1 General liability insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

6.2 Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

6.3 Workers’ compensation insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).

6.4 Contractor’s pollution liability insurance. Coverage shall provide for liability arising out of sudden, accidental, and gradual pollution, and remediation. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. All activities contemplated in this agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for remediation of the site in the event of an environmental contamination event arising out of the materials, supplies, products, work, operations, or workmanship.

6.5 Transportation pollution liability insurance. Coverage shall be in an amount not less than $5,000,000 combined single limit per accident and shall include Pollution Liability (CA9948) and MCS-90 Endorsements. The policy shall provide coverage for transportation of pollutants/contaminants to and from the job site and the hauling of waste from the project site to the final disposal location, including non-owned disposal sites.

6.6 Umbrella or excess liability insurance. [If required to meet higher limits].

Contractor shall obtain and maintain an umbrella liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage, including commercial general liability, PAGE 86 of 525
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automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason, other than bankruptcy or insolvency of said primary insurer;
• “Pay on behalf of” wording as opposed to “reimbursement”; • Concurrency of effective dates with primary policies.

Should Contractor obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer’s liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.

15.7 Builder’s risk (course of construction). Upon commencement of construction and with approval of Agency, Contractor shall obtain and maintain builder’s risk (course of construction) for the entire duration of the project until only the Agency has an insurable interest. The Contractual Risk Transfer Manual | 36 builder’s risk coverage shall include the coverages as specified below.

The named insureds shall be Contractor and Agency, including its officers, officials, employees, and agents. All Subcontractors (excluding those solely responsible for design Work) of any tier and suppliers shall be included as additional insureds as their interests may appear. Contractor shall not be required to maintain property insurance for any portion of the Project following transfer of control thereof to Agency. The policy shall contain a provision that all proceeds from the builder’s risk policy shall be made payable to the Agency. The Agency will act as a fiduciary for all other interests in the Project.

Policy shall be provided for replacement value on an “all risk” basis for the completed value of the project. There shall be no coinsurance penalty or provisional limit provision in any such policy. Policy must include: (1) coverage for any ensuing loss from faulty workmanship, Nonconforming Work, omission or deficiency in design or specifications; (2) coverage against machinery accidents and operational testing; (3) coverage for removal of debris, and insuring the buildings, structures, machinery, equipment, materials, facilities, fixtures and all other properties constituting a part of the Project; (4) Ordinance or law coverage for contingent rebuilding, demolition, and increased costs of construction; (5) transit coverage (unless insured by the supplier or receiving contractor), with sub-limits sufficient to insure the full replacement value of any key equipment item; (6) Ocean marine cargo coverage insuring any Project materials or PAGE 87 of 525
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supplies, if applicable; (7) coverage with sub-limits sufficient to insure the full replacement value of any property or equipment stored either on or off the Site or any staging area. Such insurance shall be on a form acceptable to Agency to ensure adequacy of terms and sublimits and shall be submitted to the Agency prior to commencement of construction.

Note: For projects with construction values of $50,000,000 or less, the Authority’s property insurance program may be able to provide coverage. Coverage is first party coverage and does not provide coverage to contractors. There is no premium charge until the job is completed (unless Earthquake coverage is purchased) and a Permit to Occupy has been issued. Even for larger projects, the Agency may want to provide this coverage. In such cases, you may wish to discuss this matter with your Authority risk manager.

15.8 Installation floater. If required by the Agency or not covered by builders’ risk (course of construction) coverage, Contractor shall obtain an installation floater for the value of the property and covering the portion of the work to be constructed, installed, altered, or repaired by Contractor. The installation floater policy must include coverage for the fixtures, materials, supplies, machinery, and equipment used in or incidental to the construction project as well as property kept off-site or while in transit. Coverage must include property of others in the Contractor’s care, custody, or control. In addition to Contractor, the Agency and all subcontractors shall be named as additional insureds on the policy with coverage extending through the final completion date.

15.9 Other provisions or requirements

15.9.1 Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

15.9.2 Proof of insurance. Contractor shall provide certificates of insurance and required endorsements to City as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City for the contract period and any additional length of time required thereafter. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

15.9.3 Duration of coverage. Contractor shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to PAGE 88 of 525
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property, or financial loss which may arise from or in connection with the performance of the Work hereunder by Contractor, their agents, representatives, employees, or subconsultants.

15.9.4 Primary/non-contributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or selfinsurance shall be called upon to protect it as a named insured.

15.9.5 Products/completed operations coverage. Products liability coverage shall extend for a minimum of three years (3) after project completion, and completed operations coverage for construction agreements shall extend for 10 years from the date of substantial completion of the project or the statute of repose, whichever is longer. Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors.

If the insured is using subcontractors, the Policy must include work performed “by or on behalf” of the insured. Policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage.

Policy shall specifically provide for a duty to defend on the part of the insurer. The Agency, its officials, officers, agents, and employees, shall be included as additional insureds under the Products and Completed Operations coverage.

15.9.6 Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement.

15.9.7 Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.

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15.9.8 Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its subconsultants.

15.9.9 Enforcement of Agreement provisions (non estoppel).

Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.

15.9.10 Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

15.9.11 Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide the City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the Contractor’s insurers are unwilling to provide such notice, then Contractor shall have the responsibility of notifying the City immediately in the event of Contractor’s failure to renew any of the required insurance coverages or insurer’s cancellation or non-renewal.

15.9.12 Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

15.9.13 Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these PAGE 90 of 525
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requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

15.9.14 Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

15.9.15 Pass through clause. Contractor agrees to ensure that its subconsultants, subcontractors, and any other party who is brought into or involved in the services by Contractor (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event Contractor’s Subcontractor cannot comply with this requirement, which proof must be submitted to the City, Contractor may still be able to utilize the Subcontractor provided Contractor shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of Work and services, with limits less than required of the Contractor, but in all other terms consistent with the Contractor’s requirements under this Agreement. This provision does not relieve the Contractor of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its Subcontractors. This provision is intended solely to provide Contractor with the ability to utilize a Subcontractor who may be otherwise qualified to perform the Work or services but may not carry the same insurance limits as required of the Contractor under this Agreement given the limited scope of Work or services provided by the Subcontractor. Contractor agrees that upon request, all agreements with Subcontractors, and others engaged in the services, will be submitted to City for review.

15.9.16 Agency’s right to revise specifications. The City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City and Contractor may renegotiate Vendor’s compensation.

15.9.17 Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a PAGE 91 of 525
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deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

15.9.18 Timely notice of claims. Vendor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

15.9.19 Additional insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work.

Section 16. Liquidated Damages. The parties agree that it would be impractical and extremely difficult to fix the actual damages to the City in the event the Project is not commenced and/or completed on or before the dates specified for commencement and completion of the Project in the Contract Documents. The parties have considered the facts of a breach of this Agreement and have agreed that the liquidated damages sum hereinafter set forth is reasonable as liquidated damages in the event of a breach, and that said sum shall be presumed to be the amount of the damages sustained by the City in the event such Work is not begun and/or completed and accepted by the times so specified in the Contract Documents, the sum of ______________________ ($ .00) shall be presumed to be the amount of damages suffered by the CITY for each day’s delay in the starting and/or completion and acceptance of said Project after the dates specified in the Contract Documents for the start and/or completion thereof, and Contractor hereby agrees to pay said sum of ______________ ($___.00) as liquidated damages for each day of delay in the starting and/or completing and acceptance of said Project beyond the dates specified in the Contract Documents. Any and all such liquidated damages assessed shall be done so in accordance with that certain edition of the Standard Specification for Public Works Construction currently in effect on the execution date of this Agreement.

Section 17. Notice of Completion. Upon completion of Project and acceptance of same by the City Council, the City Clerk shall have cause to be recorded a Notice of Completion with the office of the Los Angeles County Recorder; and, after thirty-five (35) days from the date said Notice of Completion is recorded, the Director of Finance of City shall release the funds retained pursuant to Section 5 hereof; provided there have been no mechanics’ liens or stop notices filed against said work which have not been paid, withdrawn or eliminated as liens against said work.

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Section 7. Notice.

7.1 All written notices required or permitted to be given under this Agreement will be deemed made when received by the other Party at its respective address as follows:

To City: City of San Marino
2200 Huntington Dr.

San Marino, California 91108
Attention: City Manager
(Tel.) 626-300-0765
To Contractor: S&T Contractors Services Inc.
21163 Centre Pointe Pkway
Santa Clarita, CA 91350
(Tel.) 818-355-3176

7.2 Notice will be deemed effective on the date personally delivered or transmitted by facsimile. If the notice is mailed, notice will be deemed given three days after deposit of the same in the custody of the United States Postal Service, postage prepaid, for first class delivery, or upon delivery if using a major courier service with tracking capabilities.

7.3 Any Party may change its notice information by giving notice to the other Party in compliance with this section.

Section 8. Termination

8.1 Except as otherwise provided, City may terminate this Agreement at any time with or without cause. Notice of termination will be in writing.

8.2 Should the Agreement be terminated pursuant to this section, City may procure on its own terms services similar to those terminated.

8.3 By executing this document, Contractor waives any and all claims for damages that might otherwise arise from City’s termination under this section.

8.4 If City takes over the Work as provided in this section, City may, without liability for so doing, take possession of, and utilize in completing the Work, such materials, appliances, plant, and other property belonging to PAGE 93 of 525
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Contractor as may be on the site of the Work and necessary for the completion of the Work.

Section 9. Project Documents. All data, drawings, maps, models, notes, photographs, reports, studies and other documents (collectively, “Project Documents”) prepared, developed or discovered by Contractor in the course of performing any of the Work under this Agreement will become the sole property of City. Upon the expiration or termination of this Agreement, Contractor must turn over all original Contract Documents to City in its possession, but may retain copies of any of the Contract Documents it may desire.

Section 10. General Provisions.

10.1 Authority to Execute. Each Party represents and warrants that all necessary action has been taken by such Party to authorize the undersigned to execute this Agreement and to bind it to the performance of its obligations.

10.2 Assignment. Contractor may not assign this Agreement without the prior written consent of City, which consent may be withheld in the City’s sole discretion since the experience and qualifications of Contractor were material considerations for this Agreement.

10.3 Binding Effect. This Agreement is binding upon the heirs, executors, administrators, successors and permitted assigns of the Parties.

10.4 Integrated Contract. This Agreement, including the Contract Documents, is the entire, complete, final and exclusive expression of the Parties with respect to the Work to be performed under this Agreement and supersedes all other agreements or understandings, whether oral or written, between Contractor and City prior to the execution of this Agreement.

10.5 Modification of Contract. No amendment to or modification of this Agreement will be valid unless made in writing and approved by Contractor and by the City Council or City Manager, as applicable. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void.

10.6 Counterparts and Facsimile Signatures. This Agreement may be executed in several counterparts, each of which will be deemed an original, and all of which, when taken together, constitute one and the same instrument.

Amendments to this Agreement will be considered executed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will have the same effect as an original signature.

10.7 Waiver. Waiver by any Party of any term, condition, or covenant of this Agreement will not constitute a waiver of any other term, condition, or PAGE 94 of 525
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covenant. Waiver by any Party of any breach of the provisions of this Agreement will not constitute a waiver of any other provision, or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any Work performed by Contractor will not constitute a waiver of any of the provisions of this Agreement.

21.8 Interpretation. This Agreement will be interpreted, construed and governed according to the laws of the State of California. Each party has had the opportunity to review this Agreement with legal counsel. The Agreement will be construed simply, as a whole, and in accordance with its fair meaning. It will not be interpreted strictly for or against either party.

21.9 Severability. If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement will not be affected and the Agreement will be read and construed without the invalid, void or unenforceable provision.

21.10 Venue. In the event of litigation between the parties, venue in state trial courts will be in the County of Los Angeles. In the event of litigation in a U.S. District Court, venue will be in the Central District of California, in Los Angeles.

21.11 Electronic Transmission of Agreement and Signature. The Parties agree that this Agreement may be signed and transmitted by electronic mail by either/any or both/all Parties, and that such signatures shall have the same force and effect as original signatures, in accordance with California Government Code section 16.5 and Civil Code section 1633.7. [Signatures on the following page]
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THE UNDERSIGNED AUTHORIZED REPRESENTATIVES of the Parties have executed this Agreement as follows:

CITY
CITY OF SAN MARINO, a Municipal
Corporation
ATTEST:
by
________________________________
Philippe Eskandar, City Manager
___________________________________
Alison Walker, City Clerk

CONTRACTOR
________________________________
S&T Contractors Services Inc.
by
________________________________
Name
________________________________
Officer Title (President, VP)
By:
________________________________
Name
________________________________
Officer Title (VP, Treasurer, Secretary)
APPROVED AS TO FORM:
___________________________________
JOSEPH M. MONTES, City Attorney
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ATTACHMENT A

PUBLIC IMPROVEMENTS WARRANTY
On ____________________, 202__, the City of San Marino (“City:”) accepted as complete and meeting the standards of City, the following public improvement(s):
______________________________________________________________________ ______________________________________________________________________ ___________________________________________________________________, built and constructed by or for _____________________, ("Contractor") Contractor hereby warrants and guarantees the aforementioned public improvements as to the material used and workmanship performed for a period of one (1) year following the date set forth above.

In the event of a defect, malfunction, or failure to conform the improvement specifications and all applicable local standards, the Contractor shall repair or replace said improvements at Contractor's own and sole expense within a reasonable time from notice of the defect from City. Should Contractor fail to cure any defect within a reasonable period of time, Contractor agrees to reimburse City for any and all costs of City's efforts to cure any defect once City has provided notice to the Contractor of the defect and the City's intent to cure such defect.

Should litigation be necessary to enforce the provisions of this warranty, the prevailing party shall be entitled to reimbursement for attorneys fees and court and related costs.

Executed at________________________, California, on the day and year first written above.
[NOTARY REQUIRED]

CONTRACTOR
By:_______________________________
Signature
By:_______________________________
(Typed Name)
Its:_______________________________
Title
By:_______________________________
Signature
By:_______________________________
(Typed Name)
Its:_______________________________
Title
PAGE 99 of 525
Public Works Contract $30,000 or More
Revised-7.2025
PAGE 100 of 525
S&T Contractors Services Inc
21163 Centre Pointe Pkwy
Santa Clarita, CA 91350
818-355-3176
License 950263
Insured: City of San Marino - Lacy Park
Property: 1485 Virginia Rd.

San Marino, CA 91108
Claim Rep.: Logan Pase Business: (747) 201-0807
Position: Regional General Adjuster E-mail: [email protected] Company: Sedgwick
Business: 1250 W. Glenoaks Blvd Suite 403
Burbank, CA 91506
Claim Number: Policy Number: Type of Loss:

Date of Loss: Date Received:

Date Inspected: Date Entered: 3/13/2025 4:13 PM
Price List: CALA8X_MAR25
Restoration/Service/Remodel
Estimate: CITY_OF_SAN_MARINO-2

ESTIMATE INCLUSIONS
1) Prevailing wage

ESTIMATE EXCLUSIONS
1) Code corrective repairs should be verified with local jurisdiction 2) Accelerated construction periods and overtime
3) Repairing or replacing damaged contents
4) Content packout, storage and/or packback
5) Emergency services
6) Testing and/or removal of hazardous materials
7) Depreciation
PAGE 101 of 525
S&T Contractors Services Inc
21163 Centre Pointe Pkwy
Santa Clarita, CA 91350
818-355-3176
License 950263
CITY_OF_SAN_MARINO-2 7/8/2025 Page: 2
CITY_OF_SAN_MARINO-2
Main Level
Main Level

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL
Exterior (Calculations for both structures)

1. Siding - board on board - pine or 545.61 SF 0.00 10.41 178.31 1,171.62 7,029.73 equal
Replacement of siding that was removed by abatement contractor.

2. Seal & paint wood siding 545.61 SF 0.00 4.37 29.55 482.78 2,896.65

3. Clean with pressure/chemical spray - 2,325.28 SF 0.00 1.20 2.21 558.50 3,351.05 Heavy
Exterior CMU Walls prior to paint.

4. Seal block with masonry sealer 2,325.28 SF 0.00 1.95 83.94 923.64 5,541.88

5. Paint masonry 2,325.28 SF 0.00 1.94 81.73 918.54 5,511.31 Clean

6. Final cleaning - construction - 3,735.08 SF 0.00 0.50 0.00 373.50 2,241.04 Commercial
Total: Main Level 375.74 4,428.58 26,571.66
EQ Building Room1
20' 3"
19' 9"
29' 4"
30'
3'
1' 7"
15' 2"
10' 4"
15' 6"
6' 8"
6' 10"
2' 9"
3' 1"
3' 24' EQ Building Room1 Height: 8'
676.44 SF Walls
1,255.78 SF Walls & Ceiling

64.37 SY Flooring

98.17 LF Ceil. Perimeter
579.33 SF Ceiling
579.33 SF Floor

81.83 LF Floor Perimeter
Missing Wall - Goes to Floor 3' X 6' 8" Opens into Exterior Missing Wall - Goes to Floor 10' 4" X 6' 8" Opens into Exterior Missing Wall - Goes to Floor 3' X 6' 8" Opens into EQ_BUILDING1

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL
Ceiling

7. Prime & paint exposed rafters 579.33 SF 0.00 7.46 51.73 874.70 5,248.23 Walls

8. Mask and prep for paint - plastic, 98.17 LF 0.00 3.30 2.52 65.30 391.78 paper, tape (per LF)

9. Seal block with masonry sealer 169.11 SF 0.00 1.95 6.10 67.18 403.04

10. Paint masonry 169.11 SF 0.00 1.94 5.94 66.80 400.81 Floor
PAGE 102 of 525
3 S&T Contractors Services Inc
21163 Centre Pointe Pkwy
Santa Clarita, CA 91350
818-355-3176
License 950263
CITY_OF_SAN_MARINO-2 7/8/2025 Page: 3
CONTINUED - EQ Building Room1

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL

11. Clean concrete the floor 579.33 SF 0.00 0.74 0.55 85.86 515.11

12. Floor protection - heavy paper and 579.33 SF 0.00 1.08 3.85 125.92 755.45 tape
MEP

13. Fluorescent light fixture - 6' & 8' - 2.00 EA 0.00 221.76 0.00 88.70 532.22 Detach & reset

14. Electrician - per hour 8.00 HR 0.00 213.75 0.00 342.00 2,052.00 D/R surface mount MC cable and conduit to perform repairs.

Windows/Doors

15. R&R Exterior door, 8' - insulated 1.00 EA 52.43 1,340.85 70.41 292.74 1,756.43 metal / wood - High grade

16. Seal & paint door/window trim & 2.00 EA 0.00 77.70 1.21 31.32 187.93 jamb - (per side)

17. Seal & paint door slab only (per 2.00 EA 0.00 92.19 2.06 37.30 223.74 side)

18. R&R Overhead door & hardware - 1.00 EA 179.33 2,419.88 118.14 543.46 3,260.81 10' x 8'

19. Paint overhead door - Large - 2 2.00 EA 0.00 405.75 14.02 165.10 990.62 coats (per side)
Attachments

20. General Laborer - per hour 16.00 HR 0.00 97.50 0.00 312.00 1,872.00 Labor allotment to manipulate shelving and storage within room.

Totals: EQ Building Room1 276.53 3,098.38 18,590.17
EQ Building Room2
11' 6" 3'
14' 8"
14' 6"
38' 11"
38' 7"
3' 24'
10' 8" 8"
27' 5"
27' 7"
12'
12' 1"
12' 3"
14' 6"
12'
26' 3"
4"
6"
EQ Building Room2 Height: 8'
815.56 SF Walls
1,947.33 SF Walls & Ceiling
125.75 SY Flooring
135.83 LF Ceil. Perimeter
1,131.78 SF Ceiling
1,131.78 SF Floor

95.17 LF Floor Perimeter
Missing Wall - Goes to Floor 3' X 6' 8" Opens into EQ_BUILDING2 Missing Wall - Goes to Floor 3' X 6' 8" Opens into EQ_BUILDING5 Missing Wall - Goes to Floor 10' 8" X 6' 8" Opens into Exterior Missing Wall - Goes to Floor 12' X 6' 8" Opens into Exterior Missing Wall - Goes to Floor 12' X 6' 8" Opens into Exterior

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL
PAGE 103 of 525
S&T Contractors Services Inc
21163 Centre Pointe Pkwy
Santa Clarita, CA 91350
818-355-3176
License 950263
CITY_OF_SAN_MARINO-2 7/8/2025 Page: 4
CONTINUED - EQ Building Room2

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL
Ceiling

21. Prime & paint exposed rafters 1,131.78 SF 0.00 7.46 101.07 1,708.84 10,252.99 Walls

22. Mask and prep for paint - plastic, 135.83 LF 0.00 3.30 3.48 90.34 542.06 paper, tape (per LF)

23. Clean masonry 815.56 SF 0.00 1.52 1.55 248.26 1,489.46 Exposed CMU masonry this room.

24. Seal block with masonry sealer 815.56 SF 0.00 1.95 29.44 323.94 1,943.72 Floor

25. Clean concrete the floor 1,131.78 SF 0.00 0.74 1.08 167.72 1,006.32

26. Floor protection - heavy paper and 1,131.78 SF 0.00 1.08 7.53 245.96 1,475.81 tape
MEP

27. Fluorescent light fixture - 6' & 8' - 4.00 EA 0.00 221.76 0.00 177.40 1,064.44 Detach & reset

28. Electrician - per hour 16.00 HR 0.00 213.75 0.00 684.00 4,104.00 D/R surface mount Electrical charging cables, MC cable and conduit to perform repairs.

Windows/Doors

29. R&R Overhead door & hardware - 2.00 EA 179.33 2,721.33 274.46 1,215.18 7,290.96 12' x 8'

30. R&R Overhead door & hardware - 1.00 EA 179.33 2,419.88 118.14 543.46 3,260.81 10' x 8'

31. Paint overhead door - Large - 2 6.00 EA 0.00 405.75 42.05 495.32 2,971.87 coats (per side)
Attachments

32. General Laborer - per hour 24.00 HR 0.00 97.50 0.00 468.00 2,808.00 Labor allotment to manipulate shelving and storage within room.

Totals: EQ Building Room2 578.80 6,368.42 38,210.44
EQ Building Room3
3'
2" 2' 11"
3' 1"
8' 5"
8' 3"
8' 7"
14' 8"
14' 6"
8' 3"
EQ Building Room3 Height: 8'
344.00 SF Walls
463.63 SF Walls & Ceiling

13.29 SY Flooring

45.50 LF Ceil. Perimeter
119.63 SF Ceiling
119.63 SF Floor

42.50 LF Floor Perimeter
Missing Wall - Goes to Floor 3' X 6' 8" Opens into Exterior PAGE 104 of 525
5 S&T Contractors Services Inc
21163 Centre Pointe Pkwy
Santa Clarita, CA 91350
818-355-3176
License 950263
CITY_OF_SAN_MARINO-2 7/8/2025 Page: 5
CONTINUED - EQ Building Room3

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL
Ceiling

33. Prime & paint exposed rafters 119.63 SF 0.00 7.46 10.68 180.62 1,083.74 Walls

34. Mask and prep for paint - plastic, 45.50 LF 0.00 3.30 1.17 30.28 181.60 paper, tape (per LF)

35. Clean masonry 344.00 SF 0.00 1.52 0.65 104.72 628.25 Exposed CMU masonry this room.

36. Seal block with masonry sealer 344.00 SF 0.00 1.95 12.42 136.64 819.86 Floor

37. Clean concrete the floor 119.63 SF 0.00 0.74 0.11 17.72 106.36

38. Floor protection - heavy paper and 119.63 SF 0.00 1.08 0.80 26.00 156.00 tape
MEP

39. Fluorescent light fixture - 6' & 8' - 1.00 EA 0.00 221.76 0.00 44.36 266.12 Detach & reset

40. Detach & Reset Exterior light 1.00 EA 169.85 0.00 0.00 0.00 33.98 203.83 fixture

41. Electrician - per hour 4.00 HR 0.00 213.75 0.00 171.00 1,026.00 D/R surface mount Electrical charging cables, MC cable and conduit to perform repairs.

Attachments

42. General Laborer - per hour 8.00 HR 0.00 97.50 0.00 156.00 936.00 Labor allotment to manipulate shelving and storage within room.

Totals: EQ Building Room3 25.83 901.32 5,407.76
ding Room3 EQ Building Room4
14' 6"
15'
8' 3"
8' 9"
3'
11' 8"
11' 6"
EQ Building Room4 Height: 8'
344.00 SF Walls
463.63 SF Walls & Ceiling

13.29 SY Flooring

45.50 LF Ceil. Perimeter
119.63 SF Ceiling
119.63 SF Floor

42.50 LF Floor Perimeter
Missing Wall - Goes to Floor 3' X 6' 8" Opens into EQ_BUILDING1

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL
Ceiling

43. Prime & paint exposed rafters 119.63 SF 0.00 7.46 10.68 180.62 1,083.74 PAGE 105 of 525
6 S&T Contractors Services Inc
21163 Centre Pointe Pkwy
Santa Clarita, CA 91350
818-355-3176
License 950263
CITY_OF_SAN_MARINO-2 7/8/2025 Page: 6
CONTINUED - EQ Building Room4

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL
Walls

44. Mask and prep for paint - plastic, 45.50 LF 0.00 3.30 1.17 30.28 181.60 paper, tape (per LF)

45. Clean masonry 344.00 SF 0.00 1.52 0.65 104.72 628.25 Exposed CMU masonry this room.

46. Seal block with masonry sealer 344.00 SF 0.00 1.95 12.42 136.64 819.86 Floor

47. Clean concrete the floor 119.63 SF 0.00 0.74 0.11 17.72 106.36

48. Floor protection - heavy paper and 119.63 SF 0.00 1.08 0.80 26.00 156.00 tape
MEP

49. Fluorescent light fixture - 6' & 8' - 1.00 EA 0.00 221.76 0.00 44.36 266.12 Detach & reset

50. Electrician - per hour 4.00 HR 0.00 213.75 0.00 171.00 1,026.00 D/R surface mount Electrical charging cables, MC cable and conduit to perform repairs.

Attachments

51. General Laborer - per hour 8.00 HR 0.00 97.50 0.00 156.00 936.00 Labor allotment to manipulate shelving and storage within room.

Totals: EQ Building Room4 25.83 867.34 5,203.93
Storage 1 Storage 2
Storage 3
Storage 4
Storage 58' 10" 6' 8"
22' 2"
6' 6"
4' 11"
3' 6"
5' 2"
5'
18' 8"
8' 2"
4'
4' 4"
11"
1' 1" Storage 1 Height: 8'
489.56 SF Walls
761.49 SF Walls & Ceiling

30.21 SY Flooring

70.50 LF Ceil. Perimeter
271.93 SF Ceiling
271.93 SF Floor

59.33 LF Floor Perimeter
Missing Wall - Goes to Floor 3' X 6' 8" Opens into STORAGE_4 Missing Wall - Goes to Floor 8' 2" X 6' 8" Opens into Exterior

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL
Framing

52. 4" x 4" x 10' - treated lumber post - 1.00 EA 0.00 45.87 4.36 10.06 60.29 material only
Replace 4x post damaged per plans.

53. Carpenter - General Framer - per 16.00 HR 0.00 154.55 0.00 494.56 2,967.36 hour
PAGE 106 of 525
S&T Contractors Services Inc
21163 Centre Pointe Pkwy
Santa Clarita, CA 91350
818-355-3176
License 950263
CITY_OF_SAN_MARINO-2 7/8/2025 Page: 7
CONTINUED - Storage 1

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL
Labor to replace damaged post.

Ceiling/Walls

54. Mask and prep for paint - plastic, 70.50 LF 0.00 3.30 1.81 46.90 281.36 paper, tape (per LF)

55. Seal/prime (1 coat) then paint (2 761.49 SF 0.00 3.14 26.04 483.42 2,900.54 coats) the walls and ceiling
Floor

56. Clean concrete the floor 271.93 SF 0.00 0.74 0.26 40.30 241.79

57. Floor protection - heavy paper and 271.93 SF 0.00 1.08 1.81 59.10 354.59 tape
Attachments

58. General Laborer - per hour 16.00 HR 0.00 97.50 0.00 312.00 1,872.00 Labor allotment to manipulate shelving and storage within room.

Windows/Doors

59. R&R Overhead door & hardware - 1.00 EA 179.33 2,419.88 118.14 543.46 3,260.81 10' x 8'

60. Paint overhead door - Large - 2 2.00 EA 0.00 405.75 14.02 165.10 990.62 coats (per side)
Totals: Storage 1 166.44 2,154.90 12,929.36
Storage 1 Storage 2 18' 8"
2' 4"
3' 8" 3' 9"
12' 11" 5' 7"
9' 11"
9' 9"
Storage 2 Height: 8'
439.11 SF Walls
621.11 SF Walls & Ceiling

20.22 SY Flooring

56.83 LF Ceil. Perimeter
182.00 SF Ceiling
182.00 SF Floor

54.50 LF Floor Perimeter
Missing Wall - Goes to Floor 2' 4" X 6' 8" Opens into Exterior

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL
Ceiling/Walls

61. Mask and prep for paint - plastic, 56.83 LF 0.00 3.30 1.46 37.80 226.80 paper, tape (per LF)

62. Seal/prime (1 coat) then paint (2 621.11 SF 0.00 3.14 21.24 394.30 2,365.83 coats) the walls and ceiling
Floor

63. Clean concrete the floor 182.00 SF 0.00 0.74 0.17 26.98 161.83 PAGE 107 of 525
8 S&T Contractors Services Inc
21163 Centre Pointe Pkwy
Santa Clarita, CA 91350
818-355-3176
License 950263
CITY_OF_SAN_MARINO-2 7/8/2025 Page: 8
CONTINUED - Storage 2

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL

64. Floor protection - heavy paper and 182.00 SF 0.00 1.08 1.21 39.56 237.33 tape
Attachments

65. General Laborer - per hour 16.00 HR 0.00 97.50 0.00 312.00 1,872.00 Labor allotment to manipulate shelving and storage within room.

Totals: Storage 2 24.08 810.64 4,863.79
Storage 3
Storage 4
5' 1" 3' 6"
5' 2"
14' 11"
9' 9"
8' 7"
8' 9"
15' 3"
Storage 3 Height: 8'
376.00 SF Walls
504.03 SF Walls & Ceiling

14.23 SY Flooring

47.00 LF Ceil. Perimeter
128.03 SF Ceiling
128.03 SF Floor

47.00 LF Floor Perimeter

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL
Ceiling

66. R&R Two coat plaster (no lath) 128.03 SF 2.03 18.02 12.16 515.84 3,095.00

67. Paint stucco 128.03 SF 0.00 2.04 2.07 52.66 315.91
Walls

68. Mask and prep for paint - plastic, 47.00 LF 0.00 3.30 1.21 31.26 187.57 paper, tape (per LF)

69. Seal/prime (1 coat) then paint (2 376.00 SF 0.00 3.14 12.86 238.70 1,432.20 coats) the walls
Floor

70. Clean concrete the floor 128.03 SF 0.00 0.74 0.12 18.96 113.82

71. Floor protection - heavy paper and 128.03 SF 0.00 1.08 0.85 27.84 166.96 tape
MEP

72. Fluorescent light fixture - 6' & 8' - 1.00 EA 0.00 221.76 0.00 44.36 266.12 Detach & reset
Attachments

73. General Laborer - per hour 8.00 HR 0.00 97.50 0.00 156.00 936.00 Labor allotment to manipulate shelving and storage within room.

Totals: Storage 3 29.27 1,085.62 6,513.58
PAGE 108 of 525
9 S&T Contractors Services Inc
21163 Centre Pointe Pkwy
Santa Clarita, CA 91350
818-355-3176
License 950263
CITY_OF_SAN_MARINO-2 7/8/2025 Page: 9
Storage 4
4' 11" 3'
5' 1"
5' 3"
7' 11"
8' 1"
5' 5"
Storage 4 Height: 8'
188.00 SF Walls
228.24 SF Walls & Ceiling

4.47 SY Flooring

26.00 LF Ceil. Perimeter

40.24 SF Ceiling

40.24 SF Floor

23.00 LF Floor Perimeter
Missing Wall - Goes to Floor 3' X 6' 8" Opens into STORAGE_6

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL
Ceiling

74. R&R Two coat plaster (no lath) 40.24 SF 2.03 18.02 3.82 162.12 972.75

75. Paint stucco 40.24 SF 0.00 2.04 0.65 16.56 99.30
Walls

76. Mask and prep for paint - plastic, 26.00 LF 0.00 3.30 0.67 17.30 103.77 paper, tape (per LF)

77. Seal/prime (1 coat) then paint (2 188.00 SF 0.00 3.14 6.43 119.34 716.09 coats) the walls
Floor

78. Clean concrete the floor 40.24 SF 0.00 0.74 0.04 5.96 35.78

79. Floor protection - heavy paper and 40.24 SF 0.00 1.08 0.27 8.76 52.49 tape
Attachments

80. General Laborer - per hour 8.00 HR 0.00 97.50 0.00 156.00 936.00 Labor allotment to manipulate shelving and storage within room.

Totals: Storage 4 11.88 486.04 2,916.18
Total: Main Level 1,514.40 20,201.24 121,206.87
Roof
Roof1 F2(B) F1(A)
69' 11"
16' 7"
16' 4"
16' 7"
16' 4"
32' 8" Roof1
2,315.45 Surface Area
206.07 Total Perimeter Length

23.15 Number of Squares

69.92 Total Ridge Length

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL
Roof
PAGE 109 of 525
0 S&T Contractors Services Inc
21163 Centre Pointe Pkwy
Santa Clarita, CA 91350
818-355-3176
License 950263
CITY_OF_SAN_MARINO-2 7/8/2025 Page: 10
CONTINUED - Roof1

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL

81. Roofing (Bid Item) 1.00 EA 0.00 14,875.00 0.00 2,975.00 17,850.00 Per RFG Proposal dated 3.26.25
Totals: Roof1 0.00 2,975.00 17,850.00
Roof2
F3(A)
F4(B)
Roof4 (1)
F5(A)F6(B)
Roof2
F3(A)
F4(B)
Roof4 (1)
F5(A)F6(B)
1"
1"
24' 9"
22' 5"
22' 5"
8' 3"
39' 2"
16' 4"15' 6"
16' 4"15' 6"
30' 11"
Roof2
2,085.03 Surface Area
194.89 Total Perimeter Length

20.85 Number of Squares

79.29 Total Ridge Length

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL
Roofing

82. Roofing (Bid Item) 1.00 EA 0.00 21,875.00 0.00 4,375.00 26,250.00 Per RFG Proposal dated 3.26.25
Totals: Roof2 0.00 4,375.00 26,250.00
City Hall
F7(A)
F8(B)
F9(C)F10(D) City Hall
F7(A)
F8(B)
F9(C)F10(D)
35'
39' 6" 39' 6"
75'
25' 5"
25' 5" 40'
City Hall
2,766.99 Surface Area
220.00 Total Perimeter Length
101.71 Total Hip Length

27.67 Number of Squares

40.00 Total Ridge Length

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL
Roof

83. R&R Drip edge 220.00 LF 0.50 4.33 24.24 217.36 1,304.20

84. Prime & paint roof vent 2.00 EA 0.00 56.70 1.80 23.04 138.24

85. Detach & Reset Tile roofing - Clay 27.67 SQ 1,658.59 0.00 0.00 192.00 9,217.04 55,302.23 - Barrel (mission) tile

86. R&R Flashing - pipe jack - 6" 2.00 EA 10.65 97.75 6.50 44.66 267.96

87. Roofing (Bid Item) 1.00 EA 0.00 4,800.00 0.00 960.00 5,760.00 Labor and materials to perform tune up on rest of buildings and replace broken tiles.

PAGE 110 of 525
S&T Contractors Services Inc
21163 Centre Pointe Pkwy
Santa Clarita, CA 91350
818-355-3176
License 950263
CITY_OF_SAN_MARINO-2 7/8/2025 Page: 11
CONTINUED - City Hall

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL
Totals: City Hall 224.54 10,462.10 62,772.63
Total: Roof 224.54 17,812.10 106,872.63
General Conditions

DESCRIPTION QTY RESET REMOVE REPLACE TAX O&P TOTAL
Supervision and Labor

88. Commercial Supervision / Project 80.00 HR 0.00 142.50 0.00 2,280.00 13,680.00 Management - per hour

89. General Laborer - per hour 80.00 HR 0.00 97.50 0.00 1,560.00 9,360.00 Work Protection

90. R&R Tarp - all-purpose poly - per 1,000.00 SF 0.20 2.61 31.35 568.28 3,409.63 sq ft (labor and material)
Protect structure during roofing operations.

Miscellaneous Expenses

91. Temporary toilet (per month) 1.00 MO 0.00 337.50 0.00 67.50 405.00

92. Temporary hand washing station 1.00 MO 0.00 370.50 0.00 74.10 444.60 (per month)

93. Dumpster load - Approx. 40 yards, 2.00 EA 2,098.58 0.00 0.00 839.44 5,036.60 7-8 tons of debris
Rental Equipment

94. Boom or spider lift - 30'-45' reach 2.00 WK 0.00 1,883.00 0.00 753.20 4,519.20 (per week)
Totals: General Conditions 31.35 6,142.52 36,855.03
Line Item Totals: CITY_OF_SAN_MARINO-2 1,770.29 44,155.86 264,934.53 Additional Charges Charge
California Lumber Assessment Fee 34.73
Additional Charges Total $34.73
PAGE 111 of 525
S&T Contractors Services Inc
21163 Centre Pointe Pkwy
Santa Clarita, CA 91350
818-355-3176
License 950263
CITY_OF_SAN_MARINO-2 7/8/2025 Page: 12
Grand Total Areas:
5,485.34 SF Walls 3,735.08 SF Ceiling 9,220.42 SF Walls and Ceiling 3,735.08 SF Floor 415.01 SY Flooring 664.52 LF Floor Perimeter

0.00 SF Long Wall 0.00 SF Short Wall 791.43 LF Ceil. Perimeter 3,735.08 Floor Area 3,934.82 Total Area 5,485.34 Interior Wall Area 3,232.69 Exterior Wall Area 399.67 Exterior Perimeter of Walls
7,167.48 Surface Area 71.67 Number of Squares 620.96 Total Perimeter Length 189.21 Total Ridge Length 101.71 Total Hip Length
PAGE 112 of 525
3 S&T Contractors Services Inc
21163 Centre Pointe Pkwy
Santa Clarita, CA 91350
818-355-3176
License 950263
CITY_OF_SAN_MARINO-2 7/8/2025 Page: 13
Summary for Main Structure
Line Item Total 219,008.38
California Lumber Assessment Fee 34.73
Material Sales Tax 1,770.29
Subtotal 220,813.40
Overhead 22,081.40
Profit 22,081.40
Replacement Cost Value $264,976.20
Net Claim $264,976.20
PAGE 113 of 525
S&T Contractors Services Inc
21163 Centre Pointe Pkwy
Santa Clarita, CA 91350
818-355-3176
License 950263
CITY_OF_SAN_MARINO-2 7/8/2025 Page: 14
Recap of Taxes, Overhead and Profit
Overhead (10%) Profit (10%) Material Sales Tax (9.5%) Storage Rental Tax (9.5%) Line Items 22,077.93 22,077.93 1,770.29 0.00
Additional Charges 3.47 3.47 0.00 0.00
Total 22,081.40 22,081.40 1,770.29 0.00
PAGE 114 of 525
5 S&T Contractors Services Inc
21163 Centre Pointe Pkwy
Santa Clarita, CA 91350
818-355-3176
License 950263
CITY_OF_SAN_MARINO-2 7/8/2025 Page: 15
Recap by Room
Estimate: CITY_OF_SAN_MARINO-2
Area: Main Level 21,767.34 9.94%
EQ Building Room1 15,215.26 6.95%
EQ Building Room2 31,263.22 14.27%
EQ Building Room3 4,480.61 2.05%
EQ Building Room4 4,310.76 1.97%
Storage 1 10,608.02 4.84%
Storage 2 4,029.07 1.84%
Storage 3 5,398.69 2.47%
Storage 4 2,418.26 1.10%
Area Subtotal: Main Level 99,491.23 45.43%
Area: Roof
Roof1 14,875.00 6.79%
Roof2 21,875.00 9.99%
City Hall 52,085.99 23.78%
Area Subtotal: Roof 88,835.99 40.56%
General Conditions 30,681.16 14.01%
Subtotal of Areas 219,008.38 100.00%
Total 219,008.38 100.00%
PAGE 115 of 525
6 S&T Contractors Services Inc
21163 Centre Pointe Pkwy
Santa Clarita, CA 91350
818-355-3176
License 950263
CITY_OF_SAN_MARINO-2 7/8/2025 Page: 16
Recap by Category
O&P Items Total %
CLEANING 8,847.00 3.34%
GENERAL DEMOLITION 5,819.13 2.20%
DOORS 14,043.15 5.30%
ELECTRICAL 6,840.00 2.58%
HEAVY EQUIPMENT 3,766.00 1.42%
FRAMING & ROUGH CARPENTRY 2,518.67 0.95%
LABOR ONLY 29,340.00 11.07%
LIGHT FIXTURES 2,165.69 0.82%
INTERIOR LATH & PLASTER 3,032.22 1.14%
PAINTING 45,047.43 17.00%
ROOFING 88,591.29 33.43%
SIDING 5,679.80 2.14%
TEMPORARY REPAIRS 3,318.00 1.25%
O&P Items Subtotal 219,008.38 82.65%
Permits and Fees 34.73 0.01%
Material Sales Tax 1,770.29 0.67%
Overhead 22,081.40 8.33%
Profit 22,081.40 8.33%
Total 264,976.20 100.00%
PAGE 116 of 525
CITY_OF_SAN_MARINO-2 7/8/2025 Page: 17
Main Level
Storage 1
Office 2Office 1
Storage 2
Storage 3
Storage 4
Office Space
Storage 5
EQ Building Room1
EQ Building Room4
EQ Building Room5
EQ Building Room3
EQ Building Room2
Storage 1
Office 2Office 1
Storage 2
Storage 3
Storage 4
Office Space
Storage 5
EQ Building Room1
EQ Building Room4
EQ Building Room5
EQ Building Room3
EQ Building Room2
Main Level
13' 1"
3' 6" 7' 11"
14' 4"
7' 1"
13'
12' 11"
28' 3"
9' 9"
37' 2"
18' 8" 8' 7" 5' 2" 14' 11"
30' 1"
5' 1"
24' 9"
25' 1"
29' 5"
37' 2"
7' 4"
5' 3"
5' 7"
8' 10"
22' 2"
6' 8"
30'
19' 9"
14' 6"
8' 3"
8' 3"
8' 11"
5' 6"
5' 10"
14' 6"
21' 1"
29' 4"
73' 9"
38' 7"
67' 11"
PAGE 117 of 525
8 CITY_OF_SAN_MARINO-2 7/8/2025 Page: 18
Roof
F2(B) Roof1 F1(A)
Roof2
F3(A)
F4(B)
Roof4 (1)
F5(A) F6(B)
City Hall
F7(A)F8(B)
F9(C) F10(D) F2(B) Roof1 F1(A)
Roof2
F3(A)
F4(B)
Roof4 (1)
F5(A) F6(B)
City Hall
F7(A)F8(B)
F9(C) F10(D)
Roof
69' 11"
16' 7"16' 4"
16' 7"16' 4"
32' 8"
8' 3"
39' 2"
16' 4"
15' 6"
16' 4"
15' 6"
30' 11"
22' 5" 22' 5"
1"1"
24' 9"
16' 4"15' 6"
16' 4"15' 6" 30' 11"
35'
39' 6"
37' 6"
39' 6"
37' 6"
75'
25' 5"
25' 5"
40'
PAGE 118 of 525

GENERAL NOTES

AND EXISTING SITE PLAN

REPAIR PLANS
1485 Virginia Road
San Marino, CA 91108
1485 Virginia Road
San Marino, CA 91108
P (818) 638-8041 www.erkelgreenfield.com

STRUCTURAL ENGINEERS

ERKEL, GREENFIELD & ASSOCIATES
OFFICE
GARAGE
PAGE 119 of 525

TYPICAL DETAILS
(WOOD)

REPAIR PLANS
1485 Virginia Road
San Marino, CA 91108
1485 Virginia Road
San Marino, CA 91108
P (818) 638-8041 www.erkelgreenfield.com

STRUCTURAL ENGINEERS

ERKEL, GREENFIELD & ASSOCIATES
PAGE 120 of 525

OFFICE BUILDING

FIRST FLOOR PLAN AND

ROOF FRAMING PLAN

REPAIR PLANS
1485 Virginia Road
San Marino, CA 91108
1485 Virginia Road
San Marino, CA 91108
P (818) 638-8041 www.erkelgreenfield.com

STRUCTURAL ENGINEERS

ERKEL, GREENFIELD & ASSOCIATES
OFFICE
OFFICE

STORAGE

STORAGE
PAGE 121 of 525
GARAGE

FIRST FLOOR PLAN AND

ROOF FRAMING PLAN

WITH DAMAGES

REPAIR PLANS
1485 Virginia Road
San Marino, CA 91108
1485 Virginia Road
San Marino, CA 91108
P (818) 638-8041 www.erkelgreenfield.com

STRUCTURAL ENGINEERS

ERKEL, GREENFIELD & ASSOCIATES
PAGE 122 of 525
GARAGE

ROOF PLAN WITH REPAIRS

AND DETAILS

REPAIR PLANS
1485 Virginia Road
San Marino, CA 91108
1485 Virginia Road
San Marino, CA 91108
P (818) 638-8041 www.erkelgreenfield.com

STRUCTURAL ENGINEERS

ERKEL, GREENFIELD & ASSOCIATES
PAGE 123 of 525
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Hillary Guirola-Leon, Finance Director
DATE: October 31, 2025
SUBJECT: AUTHORIZATION TO ENTER INTO A CONTRACT WITH

LANCE, SOLL, & LUNGHARD, LLP, FOR AUDIT SERVICES
FOR FISCAL YEARS 2025-26 THROUGH 2027-28, WITH

TWO ONE-YEAR RENEWAL OPTIONS IN THE AMOUNT OF
$129, 100

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City’s current contract for auditing services expires following the completion of the FY 2024-25 audit. The City issued a Request for Proposals (RFP) on July 2, 2025, seeking qualified firms to provide professional auditing services for Fiscal Years 2025-26 through 2027-28, with two optional oneyear renewals.

The RFP closed on September 4, 2025, and the City received proposals from six (6) firms. Below is a table showing the proposals received and the 3-year total base cost for comparison.

Gretchen Shepherd Romey, Mayor
Tony Chou, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Calvin Lo, Council Member
PAGE 124 of 525
Proposals Received:

Firm
3-Year Total
Cost
Baker Tilly $ 226,316
Badawi & Associates $ 171,296
RAMS LLP $ 128,540
LSL LLP $ 125,100
Vazquez & Company LLP $ 111,273
Harshwal & Company LLP $ 107,185

DISCUSSION
All submitted proposals were reviewed and evaluated based on the criteria outlined in the RFP, including:
• Understanding and scope of the proposed work
• Personnel qualifications and experience
• Demonstrated expertise in government auditing; and
• Cost competitiveness
After thorough evaluation, Lance, Soll, & Lunghard (LSL), LLP, was selected as the top candidate based on the firm’s qualifications, depth of public sector experience, and competitive pricing. Though not the lowest bidder, LSL offered the best overall value when considering quality, municipal expertise, and staff qualifications.

LSL is a regional firm with over 90 years of experience serving governmental entities across California. Currently, LSL provides audit services to over 100 public agencies. There have been no disciplinary actions against the firm since its inception and the firm had no history of litigation, disciplinary actions, or professional sanctions in the past decade.

The proposed audit partner, Brandon Young, CPA, has over 13 years of government auditing experience and serves on the American Institute of Certified Public Accountants (AICPA) State and Local Government Expert Panel.

LSL has served as the City’s external auditor in recent years and has consistently delivered high-quality service. Over the years, the firm has PAGE 125 of 525
assisted with the implementation of new GASB pronouncements and has been a valuable resource to the city. Staff has been satisfied with their services and collaborative approach during audit cycles.

While all firms demonstrated solid qualifications, LSL distinguished itself through its municipal expertise, staff qualifications, and the firm’s awards and recognition.

This item was discussed with finance liaisons Vice Mayor Chou and Council Member Chou.

FISCAL IMPACT & PROCUREMENT REVIEW
Auditing services were included in the FY 2025-26 adopted budget under Account #101-11-4150-0000.

The total 3-year contract base amount is $125,100, with an additional $4,000 for the Measure W audit required in FY 2026-27. The total 3-year contract amount to be awarded is $129,100.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council award a three-year auditing services contract to Lance, Soll, & Lunghard (LSL), LLP. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I (1) move to award a three-year professional services agreement in the amount of $129,100 to LSL, LLP for auditing services; (2) authorize the City Manager to execute the agreement on behalf of the City; and (3) authorize the City Manager to execute the renewal options of the agreement.”

ATTACHMENTS

1. Request for Proposals

2. LSL, LLP Proposal

3. Draft Professional Services Agreement
PAGE 126 of 525

Page 1 ends

City of San Marino
Request for Proposals
Professional Auditing Services
Date Issued: July 2, 2025
Date Due: September 4, 2025
No Later Than: 5:00 PM
Hillary Guirola-Leon
Finance Director
2200 Huntington Drive
San Marino, CA 91108
626-300-0708
[email protected]
PAGE 127 of 525

Page 2 ends

CITY OF SAN MARINO, CALIFORNIA

REQUEST FOR PROPOSALS

PROFESSIONAL AUDITING SERVICES
Table of Contents
I. PROJECT OVERVIEW
II. GENERAL REQUIREMENTS AND INFORMATION
III. PROJECT BACKGROUND AND THE CITY
IV. PROJECT SCOPE OF WORK
V. PROJECT CONTACT
VI. TIME REQUIREMENTS
VII. PROPOSAL REQUIREMENTS
VIII. SELECTION CRITERIA
PAGE 128 of 525

Page 3 ends

CITY OF SAN MARINO, CALIFORNIA
I. PROJECT OVERVIEW
The City of San Marino is requesting proposals from qualified certified public accountant firms to audit its financial statements for the three fiscal years beginning with the fiscal year ending June 30, 2026, subject to cancellation provisions of the agreement. These audits are to be performed in accordance with auditing standards generally accepted in the United States of America, the standards set forth for financial audits contained in the most recent version of Government Auditing Standards issued by the Comptroller General of the United States, and the U.S. Office of Management and Budget (OMB) Circular A-133 Audits of State and Local Governments and Non-Profit Organizations.

The financial statements are prepared with the latest Governmental Accounting Standard Board (GASB) pronouncements, as required.

A copy of the City’s most recent budget and Annual Comprehensive Financial Report (ACFR) can be found on the City’s website.

II. GENERAL REQUIREMENTS AND INFORMATION
For a PROPOSER to be considered, the proposal must be uploaded to OpenGov by 5:00 pm on September 4, 2025.

Inquiries concerning the Request for Proposal must be received in writing by August 1, 2025 by 5:00pm, either by email to Hillary Guirola-Leon at hguirola[email protected] or through OpenGov. Responses to questions will be provided August 22, 2025 on OpenGov.

All proposals must be clearly marked: “Professional Auditing Services.” There is no expressed or implied obligation for the City of San Marino to reimburse responding PROPOSER for any expenses incurred in preparing proposals in response to this request.

The City of San Marino reserves the right to retain all proposals submitted, and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the PROPOSER of the conditions contained in this request for proposal, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City of San Marino and the PROPOSER selected.

PAGE 129 of 525

Page 4 ends

III. PROJECT BACKGROUND AND THE CITY
The City
The City of San Marino (the City) is a full-service, general law city, governed by a councilmanager form of government. The City has approximately 136.47 FTEs. San Marino has a population of about 13,000. Encompassing approximately 3.8 square miles, San Marino is in Los Angeles County between the cities of Pasadena, South Pasadena, Alhambra and San Gabriel.

The City’s primary revenue sources are property taxes, utility users taxes, and public safety parcel tax.

The City’s Fiscal Year 2025-26 adopted budget for all funds combined is revenues of $39.2 million, expenditures of $47.1 million, and interfund transfers of $16 million.

Fund Structure
The City of San Marino uses the following fund types in its financial reporting:

Fund Type/Group
Number of
Individual Funds
General Fund 8
Special Revenue Funds 20
Enterprise Fund (Sewer
Fund) 1
Debt Service 1
Capital Projects Fund 1
Capital Equipment Fund 1
Total Funds 32
Finance Operations
The Finance Department consists of four employees. The Department is responsible for the preparation and administration of the City’s annual operating and capital budgets, long-range financial planning, accounting and analysis, debt management, accounts receivable, accounts payable, cash management, and payroll processing.

Accounting System
The City’s financial records are maintained by the Finance Department. The City uses Springbrook V7 for its financial software. The applications operating on this system are general ledger, accounts payable, payroll, cash receipts, and purchasing.

PAGE 130 of 525

Page 5 ends

IV. PROJECT SCOPE OF WORK
Project Scope – Professional Auditing Services
If the Consultant feels that additional tasks are warranted, they must be clearly identified in the Consultant’s proposal. Project tasks shall include, but are not necessarily limited to, the following:
 The auditor will prepare all financial statements including the City’s Annual Comprehensive Financial Report (ACFR) in accordance with the requirements of Governmental Accounting Standards Board (GASB). In addition, the auditor will prepare the GASB 34 entries and reconciliations (or any superseding/amending pronouncements). The transmittal letter, management’s discussion and analysis, and statistical sections will be prepared by the City.

The City submits its ACFR under the Government Finance Officers Association’s (GFOA) “Certificate of Achievement for Excellence in Financial Reporting” award program and has received the award for three consecutive years.
 The audit firm will perform an audit of all funds of the City of San Marino. The audit will be conducted in accordance with the audit standards promulgated in the U.S. Government Accountability Office’s Government Auditing Standards.

The audit firm will render their auditors’ report on the basic financial statements which will include both Government-Wide Financial Statements and Fund Financial Statements.
 The fiscal periods to be covered by the audit are July 1, 2025 through June 30, 2026; July 1, 2026 through June 30, 2027; and July 1, 2027 through June 30, 2028. The City shall have the option(s), at its sole discretion, to renew the Agreement for two additional one-year terms to include the audit of fiscal years July 1, 2028 through June 30, 2029, and July 1, 2029 through June 30, 2030.
 The audit firm will perform a single audit (if applicable) on the expenditures of federal grants in accordance with OMB Circular A-133 and render the appropriate audit reports on Internal Control over Financial Reporting based upon the audit of the City’s financial statements in accordance with Government Auditing Standards and the appropriate reports on compliance with Requirements Applicable to each Major Program, Internal Control over Compliance and on the Schedule of Expenditures of Federal Awards in Accordance with OMB Circular A-133.
 During the term of the agreement, it is expected that the auditor shall keep the City informed of new guidance and developments that may affect municipal accounting and finance.

PAGE 131 of 525

Page 6 ends

 Meetings between the auditor and the City shall be conducted at the beginning of the audit, prior to the commencement of fieldwork and after the first draft of the financial statements have been prepared. The meetings shall be attended by the auditor’s engagement partner or designated professional staff and City staff.
 The auditor shall also provide assistance with the implementation of new, suspended and/or amended GASB pronouncements.
 The audit firm shall perform agreed-upon auditing procedures pertaining to the City’s GANN Limit (Appropriation Limit) and render a letter annually to the City regarding compliance.
 The audit firm shall issue a separate “management letter” that includes recommendations for improvements in internal control, accounting procedures and other significant observations that are considered to be nonreportable conditions.  The auditor shall provide the Director of Finance and Accounting Manager/Controller with periodic progress reports while performing the audit fieldwork. Any observations or recommendations should be communicated to the City in a timely manner. These reports shall identify problems encountered or foreseen, deficiencies in work being performed by City staff, disagreements over the application of accounting principles and other items that could result in a delay of the audit work or additional work
 The auditor should be available to City management, and to members of the City Council at regular or special City Council meetings, to answer questions related to audit findings.
 The auditor shall prepare the ACFR document. The auditor shall provide the final financial statements and reports on or before the listed due dates in the following forms:
 Two (2) bound original;
 one (1) PDF of each;
 Any exceptions to the City’s requirements and Professional Services Agreement template should be clearly indicated in the proposal.  At the sole discretion of the City of San Marino, the audit firm may be requested to prepare and submit the “Cities Financial Transactions Report” to the State Controller’s Office.
 All working papers and reports must be retained, at the auditor’s expense, for a minimum of three (3) years unless the firm is notified in writing by the City PAGE 132 of 525

Page 7 ends

of San Marino of the need to extend the retention period. The auditor will be required to make working papers available, upon request, to the following parties or their designees:
 City of San Marino
 US General Accounting Office (GAO) State of California, State Controller
 Los Angeles County, Auditor/Controller
 Parties designated by the federal or state governments or by the City of San Marino as part of an audit quality review process  Auditors of entities of which the City of San Marino is a sub-recipient of grant funds
In addition, the firm shall respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance.
 Interested proposers who wish to review prior years’ audit reports and management letters to aid their response to this request for proposals can find them at the City’s Financial Compliance & Transparency webpage:
https://www.sanmarinoca.gov/government/departments/finance/financial_com pliance.php
Prior auditor working papers will only be made available to the successful proposer.

V. PROJECT CONTACT
Questions about the project may be directed to:

Hillary Guirola-Leon
Finance Director
City of San Marino
2200 Huntington Drive
San Marino, CA 91108
Telephone: 626-300-0708
[email protected]
PAGE 133 of 525

Page 7 ends

VI. TIME REQUIREMENTS
Proposal Calendar
The following is a tentative time schedule related to the requested fee studies:

Date Activity
July 2, 2025 Request for proposal issued
August 1, 2025 Questions are due (by 5:00 pm)
August 22, 2025 Responses to questions will be provided September 4, 2025 Due date for proposals (due by 5:00 pm) Week of September 15th, 2025 Interviews with final candidates, if needed October 31, 2025 Selection of Vendor
Audit Timeline
The interim audit portion of the City’s audit would take place in May while final fieldwork would be performed in early September, with a report to be completed and published by November 15. In addition, the City of San Marino requires that a meeting of the auditors and staff members be held to discuss a draft version of the financial statements.

Date Reports Are Due
The auditor shall provide all drafts and recommendations for improvements to the Finance Director within a reasonable time period after the last day of field work. The auditor should be available for any meetings that may be necessary to discuss the draft audit reports. Once all issues of discussion are resolved, the completed ACFR and Single Audit report (if applicable) and other reports shall be delivered to the Finance Director. It is anticipated that this process will be completed and the final products to be delivered by December 1st each year.

VII. PROPOSAL REQUIREMENTS
The Proposal should include the minimum information requested below in the order listed. Additional information, if provided, should be separately identified in the proposal.

Section One – Transmittal Letter
 A cover letter signed by an official authorized to solicit business and enter into contracts for the PROPOSER. The cover letter should include the name, address, email address, and phone number of contact person.

Section Two – Experience and Qualifications
PAGE 134 of 525

Page 8 ends

 A description summarizing the PROPOSER’s experience over the past five years in performing similar services to municipal clients.
 State whether the firm is national, regional, or local, and indicate the location of the office that has responsibility for the audit.
 Provide an affirmative statement that the firm and all assigned key professional staff are properly licensed or registered to practice in the State of California to perform the audit services and are independent of the City as defined by Generally Accepted Auditing Standards (GAAS).
 Describe any regulatory action taken against the firm or local office, any civil or criminal litigation or investigation of the firm or local office, over the past ten (10) years, which involved the proposer or in which the proposer has been judged guilty or liable within the last five (5) years. If there is no information to disclose, proposer must affirmatively state there is no negative history.  Describe the firm’s participation in the “peer review” program. Provide the date and extent of the local office’s last participation and a copy of the latest external quality control review.
 Identify the partners, managers and supervisors by names and titles who will participate in the audit; and include their resumes.

Section Three – Outline Strategies and Options
 Describe the firm’s approach to the audit, including workplan. This should include, at a minimum, the general approach, organization of audit team and expectation of assistance from City staff.

Section Four – References
 Provide references from five different current clients. Include the name, email address and telephone number for a contact person from each reference.  Provide a list of current and prior government audit clients for the last five (5) years (cities, successor agencies, special districts, and Federal Single Audits), including telephone number and contact person’s name, indicating the type(s) of services performed and the number of years served.

Section Five – Estimated Project Timeline and Pricing
 Clearly describe the scope of the required services to be provided.

PAGE 135 of 525

Page 9 ends

 Separately state the fees for the City’s ACFR, Single Audit, and GANN Appropriations Limit agreed-upon procedures, and other(s).  Explain how cost increases or decreases will be calculated, should the City subsequently request an adjustment in the scope of the audit  Progress payments will be made on the basis of hours of work completed during the course of the engagement and out-of-pocket expenses incurred in accordance with the firm’s dollar cost bid proposal. Interim billings shall cover a period of not less than a calendar month.
 Progress payments will be made on the basis of hours of work completed during the course of the engagement and out-of-pocket expenses incurred in accordance with the firm’s dollar cost bid proposal. Interim billings shall cover a period of not less than a calendar month.

Available Budget/Contract
The City wishes to negotiate a fixed price contract with a “not to exceed” dollar total based on a clearly defined scope of work. It should be noted that the selected firm shall be required to carry Workers’ Compensation, employer’s liability, commercial general liability, owned and non-owned and hired automobile liability, and professional liability insurance in the amount as identified in the San Marino’s Standard Professional Services Agreement. The City’s Professional Services Agreement template will be attached to OpenGov. The consultant shall be required to hold a valid business license with the City or obtain one prior to starting the project.

Selected prospective consultant shall be required to participate in negotiations with City staff and execute a contract for professional services. (A copy of San Marino’s Standard Professional Services Agreement is available in OpenGov.) All proposal responses must be uploaded to OpenGov by 5 :00 pm on September 4, 2025, for a PROPOSER to be considered. The City reserves the right to reject all proposals.

VIII. SELECTION CRITERIA
The City will select the successful proposal based upon several evaluation factors; including features as outlined in the RFP Scope of Work; completeness; qualifications of personnel; demonstrated knowledge and experience; and price. The selection of finalists and the final award will be decided based on the proposal submitted by a qualified vendor that best meets the needs of the City as determined by the City.

Contract award is subject to the approval of the San Marino City Council.

PAGE 136 of 525

PREPARED BY

LSL, LLP
Certified Public Accountants
License Number 2584

PROPOSAL FOR
City of San Marino
Professional Auditing Services
Project ID - 2025-RFP-021
Date of Submission: September 4, 2025
Valid for 90 Days
Authorized by
Brandon Young, CPA, Partner/ COO
[email protected]
500 Technology Drive
Suite 350
Irvine, CA 92618
(949) 829 - 8299 PAGE 137 of 525
City of San Marino, Project ID # 2025-RFP-021
Professional Auditing Services
1 www.lslcpas.com | 1
Table of Contents
TABLE OF CONTENTS............................................................................................................ 1 SECTION ONE – TRANSMITTAL LETTER.............................................................................. 3 Authorized Representative ..................................................................................................... 4 SECTION TWO – EXPERIENCE AND QUALIFICATIONS ...................................................... 5 LSL’s Experience over Past Five years .................................................................................. 5 Government Auditing Standards ........................................................................................ 5 GFOA Award Program ....................................................................................................... 5 Single Audit Experience ..................................................................................................... 6 Firm Classification & Location Office Work is to be Performed............................................... 6 License to Practice in California & Independence .................................................................. 7 Business License ............................................................................................................... 7 Insurance............................................................................................................................ 7 Desk Review / Disciplinary Action .......................................................................................... 7 Peer Review ........................................................................................................................... 8 Engagement Team ................................................................................................................. 8 Organizational Chart & Titles.............................................................................................. 8 Resumes ............................................................................................................................ 9 Engagement Team Partners .............................................................................................. 9 SECTION THREE – OUTLINE STRATEGIES AND OPTIONS .............................................. 10 Project Management Methodology ....................................................................................... 10 Proposed Work Plan............................................................................................................. 11 Proposed Segmentation ....................................................................................................... 11 Workload Accomplishment ................................................................................................... 12 Segregation of Duties ........................................................................................................... 13 Level of Staff Assigned and Number of Hours to be Assigned ............................................. 13 Staff Continuity ................................................................................................................. 14 Quality of Staff Assurance ................................................................................................ 14 Continuing Education ....................................................................................................... 14 Audit Sampling ..................................................................................................................... 14 Type And Extent of Analytical Procedures............................................................................ 14 Electronic Data Processing Software & AI Technology ........................................................ 15 Determining Laws and Regulations Subject to Audit Test Work........................................... 16 Drawing Audit Samples for Compliance ............................................................................... 16 LSL’s Approach to Understanding the City’s Internal Control Structure ............................... 16 Anticipation Of Potential Audit Problems, Roles & Responsibilities of the City..................... 17 Working Paper Retention and Access .................................................................................. 17 SECTION FOUR – REFERENCES......................................................................................... 18 Current Client References .................................................................................................... 18 Audit Clients for the Last Five (5) Years ............................................................................... 18 SECTION FIVE – ESTIMATED PROJECT TIMELINE AND PRICING................................... 19 Our Understanding of the Scope of Work............................................................................. 19 Project Schedule .................................................................................................................. 19 EXCEPTIONS TO THE CITY’S PROFESSIONAL SERVICES AGREEMENT....................... 20

4.0 Method of Payment .................................................................................................... 20 PAGE 138 of 525
City of San Marino, Project ID # 2025-RFP-021
Professional Auditing Services
2 www.lslcpas.com | 2
ADDITIONAL INFORMATION ................................................................................................ 20 LSL Highlights: Awards & Values ......................................................................................... 20 Accounting Today Regional Leader ................................................................................. 20 INSIDE Public Accounting Award..................................................................................... 20 Best of Accounting Award ................................................................................................ 21 Our Core Values............................................................................................................... 21 Additional Resources LSL Offers ..................................................................................... 21 LSL Training & Seminars.................................................................................................. 22 APPENDIX A – CURRENT LIST OF MUNICIPAL CLIENTS ................................................. 23 APPENDIX B – PEER REVIEW REPORT.............................................................................. 26 APPENDIX C – ENGAGEMENT TEAM RESUMES ............................................................... 29 PAGE 139 of 525
City of San Marino, Project ID # 2025-RFP-021
Professional Auditing Services
3 www.lslcpas.com | 3
Section One – Transmittal Letter
September 4, 2025
Hilary Guirola-Leon, Finance Director
City of San Marino
2200 Huntington Drive
San Marino, CA 91108
[email protected]
Dear Ms. Guirola-Leon,
LSL, LLP (“LSL”) is pleased to present our proposal for audit services, and we value the opportunity to demonstrate our professional qualifications and commitment to excellence to the City of San Marino (“City”).

This proposal details our understanding of the scope of work outlined in the City’s RFP for Professional Auditing Services and showcases our firm’s experience, knowledge, and creative problem-solving capabilities in governmental auditing. With our extensive government experience, we are confident that LSL is the best-qualified accounting firm for the City.

We understand that the City of San Marino is seeking a qualified firm to audit its financial statements for a contract period of three fiscal years beginning with the fiscal year ending June 30, 2026, with the option to renew for two additional one-year terms, extending through the fiscal year ending June 30, 2030. This includes expressing an opinion on the fairness of the City‘s financial statements, performing agreed-upon procedures on the Gann Appropriations Limit, a Single Audit, and at the city’s discretion, the preparation and submittal of the Cities Financial Transactions Report to the State Controller’s Office.

At LSL, we specialize in high-quality governmental audits aligned with GAAS and current GASB pronouncements. With our extensive experience in local government audits, we prioritize accuracy and thoroughness while ensuring timely report delivery. Our commitment to effective collaboration and transparency with the City ensures the integrity of its financial reporting and compliance with all regulatory requirements.

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AUTHORIZED REPRESENTATIVE
Brandon Young is the designated Engagement Partner who will serve as the primary point of contact for this proposal. He is authorized to make representations on behalf of our firm and can be reached directly by phone at (916) 562-1579 or by email at [email protected].

Please contact Brandon for any clarification or contract negotiations related to this proposal.

We affirm that our proposal fully aligns with all terms, conditions, and requirements outlined in the City’s RFP. Our proposal is a firm and irrevocable offer for ninety (90) calendar days following the closing date of the receipt of proposals.

We welcome the opportunity to discuss any aspect of our proposal to ensure your complete satisfaction.

Sincerely,
Brandon Young, CPA, Partner/ COO

LSL, LLP
500 Technology Drive
Suite 350
Irvine, CA 92618
(949) 829 - 8299
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Section Two – Experience and Qualifications
LSL’S EXPERIENCE OVER THE PAST FIVE YEARS
Over the past five years, LSL has further established itself as a trusted leader in providing audit services to over 100 municipal clients including counties, cities, water and electric utility districts, and special-purpose government agencies. We have three offices and are supported by a dynamic team of fifteen (15) partners, two (2) principals, and one hundred fifty (150) employees. We have a highly decorated governmental staff that consists of three (3) Partners, one (1) Director, four (4) Senior Managers, five (5) Managers, ten (10) Supervisors, and nineteen (19) Professional Staff.

Our government sector services extend beyond audits to include attestation, compliance, consulting, outsourced accounting and reporting, year-end close assistance, interim staffing, strategic planning, and tax services. LSL regularly leads training courses and seminars on introductory governmental accounting, financial reporting, internal control risk assessments, and all GASB updates and best practices. Our educational programs are designed to provide our team members with the knowledge and skills necessary to deliver high-quality services to our clients. We offer a variety of training opportunities, including those provided by the California Society of Certified Public Accountants (CalCPA), American Institute of Certified Public Accountants (AICPA), Government Audit Quality Center, and the Government Finance Officers Association (GFOA).

Government Auditing Standards
LSL understands its responsibilities to perform audits and issue opinions on the City’s financial statements as well as its fair presentation. Our financial audits are performed in accordance with the Generally Accepted Government Auditing Standards (GAGAS) issued by the Comptroller General of the United States, and our Single Audits are performed in accordance with the requirements of the Uniform Guidance. We will also evaluate the City's internal control system and provide recommendations for growth and improvement.

GFOA Award Program
LSL understands the significance of obtaining and maintaining the Certificate of Excellence in Financial Reporting from the GFOA. We have prepared financial statements and footnote disclosures for many of our local government clients who have received this award. Our governmental partners, managers, and seniors are closely involved in the preparation of these reports. Clients currently receiving the GFOA award are also noted in Appendix A – Current List of Municipal Clients.

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Single Audit Experience
Our firm has extensive experience in performing Single Audits for local government agencies under the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, Audit Requirements of Federal Awards (Uniform Guidance), and the United States Office of Management and Budget (OMB).

Appendix A – Current List of Municipal Clients includes a list of government audit clients for which a Single Audit has been performed in the last fiscal year. Additionally, the table below highlights recent examples of federal programs audited by LSL.

FIRM CLASSIFICATION & LOCATION OFFICE WORK IS TO BE PERFORMED LSL, LLP is a regional limited liability partnership and is not a wholly owned subsidiary of a parent company. Established in 1929, LSL is a multi-location firm with formidable resources that has grown as a leader in the government sector.

Federal Granting Agency AL # Name of Program
U.S. Department of Agriculture 10.557 Special Supplemental Nutrition Program for Women, Infant, and Children U.S. Department of Housing & Urban Development 14.195 Section 8 Housing Assistance Payment Program U.S. Department of Housing & Urban Development 14.218 Community Development Block Grants/Entitlement Grants U.S. Department of Housing & Urban Development 14.228 Community Development Block Grants/State's program and Non-Entitlement Grants in Hawaii
U.S. Department of Housing & Urban Development 14.239 HOME Investment Partnerships Program U.S. Department of Housing & Urban Development 14.856 Lower Income Housing Assistance Program Section 8 Moderate Rehabilitation U.S. Department of Housing & Urban Development 14.871 Section 8 Housing Choice Vouchers U.S. Department of Transportation 20.106 Airport Improvement Program U.S. Department of Transportation 20.205 Highway Planning and Construction U.S. Department of Transportation 20.507 Federal Transit Formula Grants U.S. Department of Treasury 21.019 Coronavirus Relief Fund (CRF) U.S. Department of Treasury 21.027 Coronavirus State and Local Fiscal Recovery Funds (SLFRF) U.S. Environmental Protection Agency 66.458 Capitalization Grants for Clean Water State Revolving Funds U.S. Department of Health and Human Services 93.563 Child Support Enforcement U.S. Department of Health and Human Services 93.667 Social Services Block Grant U.S. Department of Health and Human Services 93.676 Unaccompanied Alien Children Program U.S. Department of Health and Human Services 93.778 Medical Assistant Program - Medicaid Cluster U.S. Department of Homeland Security 97.036 Disaster Grants- Public Assistance (Presidentially Declared Disasters) U.S. Department of Homeland Security 97.067 Homeland Security Grant Program PAGE 143 of 525
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Our Offices
Irvine, CA - Headquarters
500 Technology Drive, Suite 350
Irvine, CA 92618
Phone: (949) 829-8299
Sacramento, CA
2151 River Plaza Dr., Suite 150
Sacramento, CA 95833
Phone: (916) 503-9691
The Woodlands, TX
21 Waterway Avenue, Suite 30089
The Woodlands, TX 77380
Phone: (936) 828-4587
LSL’s Irvine office is available to locally support the City; however, we also leverage our firm’s virtual footprint to deliver industry-specialized expertise to maintain a streamlined audit process that promises comprehensive coverage and effective collaboration from start to finish.

LICENSE TO PRACTICE IN CALIFORNIA & INDEPENDENCE
LSL is a public accounting firm licensed by the State of California Department of Consumer Affairs as a Public Accounting Partnership. We are members of AICPA and CalCPA. All key professional staff assigned to this engagement are properly licensed or are in the process of obtaining their license as Certified Public Accountants by the State of California to perform the audit services.

LSL meets the independence requirements as defined by Generally Accepted Auditing Standards (GAAS). Our partners have no ownership in any other business organization that currently or will potentially provide services, supplies, materials, or equipment to the City. We annually distribute a listing of our firm's clients to all employees to ensure that any possible independence threats are properly documented and reviewed.

Business License
LSL affirms that we will obtain and maintain active business licensure with the City of San Marino upon award of contract.

Insurance
LSL confirms that we will maintain the minimum insurance requirements throughout the entire term of this engagement.

DESK REVIEW / DISCIPLINARY ACTION
There have been no disciplinary actions against our organization since its inception. There have been no litigations or investigations against our firm in the past ten (10) years which involved LSL, or in which LSL has been judged guilty or liable within the last five (5) years.

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Our Single Audit reports are desk reviewed either by the federal cognizant agency or the State Controller’s Office acting as the Oversight Agency. LSL has never had a report rejected by any of these agencies and is highly regarded and recognized by the staff of the State Controller’s Office for top-quality reports.

PEER REVIEW
Our firm has participated in the AICPA Peer Review Program since its inception. All our peer reviews have covered governmental engagements and have received pass ratings. Our most recent peer review dated March 30, 2023 was conducted by Spafford and Landry CPAs and is provided in Appendix B – Peer Review Report.

ENGAGEMENT TEAM
Organizational Chart & Titles
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Resumes
Team resumes are available in Appendix C – Engagement Team Resumes, which details the position of each team member in the firm, their educational background, and their years and types of experience. The resumes also provide information on relevant continuing education completed by the team members during the past three years. Proposed team members will be available for ninety (90) days from the proposal due date. LSL will promptly notify the City of any changes in key personnel prior to award.

Engagement Team Partners
Brandon Young, CPA
Engagement Partner
Brandon is an expert in governmental accounting and auditing with 13 years of experience and trains our government team on the proper implementation of new GASB pronouncements, ensuring that our clients receive the highest level of service and expertise. Brandon serves on the AICPA State and Local Government Expert Panel, further demonstrating his expertise in the field. Brandon also serves on the CalCPA Governmental Accounting and Auditing Committee, specific to the State of California, and is responsible for numerous white papers and technical clarifications, including those for GASB 68, 75, and 87. His contributions to this committee have helped to shape the accounting and auditing practices of government organizations in California.

Christian Townes, CPA
Concurring Partner
Christian has dedicated over 12 years to public accounting, with a focus on governmental services and auditing, including federal grant compliance. She has a strong background in navigating the complexities of GASB regulations, ensuring compliance and accuracy in financial processes. Additionally, Christian specializes in Single Audit planning and execution, along with a strategic approach to audit processes. She excels in evaluating and performing Single Auditspecific requirements, including major program determination, audit sampling, and reporting on the compliance of internal controls. As a Partner in LSL’s Government Services, Christian takes the initiative to work closely with her clients, troubleshooting their difficulties and developing the best processes that fit their needs.

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Kelly Telford, CPA
Consulting Partner
Kelly is a respected leader in public finance and is known for being a change agent and thought leader in organizational strategy. She has developed her expertise in public and local government accounting and auditing, financial forecasting, budget development, public utilities, investment management, grant management, human resources, and information technology. She has taught classes for GFOA and CSMFO and has presented at annual conferences for GFOA, CSMFO and GFOAA. She has previously served as Finance Director for the cities of Costa Mesa and Seal Beach as well as the Los Angeles Community Development Agency. Kelly has a proven track record of helping agencies identify operating inefficiencies assisted in departmental reorganizations, identify internal control challenges, completing year-end close procedures, and serving as an outsourced Finance Director.

Section Three – Outline Strategies and Options

PROJECT MANAGEMENT METHODOLOGY
The LSL team holds itself to a high standard for timely delivery and effective communication of key milestones. We understand the importance of being responsive and communicative with our clients, and we are committed to being available on a day-to-day basis to address any questions or concerns that may arise throughout the engagement. Areas of concern and potential findings will be communicated to the City as soon as they are discovered to mitigate any surprises throughout the audit.

At the beginning of the engagement, we will hold a planning meeting with you to determine the timeline, expectations, and desired outcome of the agreement on the issuance of financial statements. Throughout the process, we will have periodic meetings with you to provide updates and discuss progress. Upon award of contract and per the City’s requested timeline, LSL will work closely with the City to develop an audit plan and timeline to ensure compliance and timely deliverables.

As part of the Scope of Work and time requirements, we assume that the City will provide all necessary information needed to complete the financial statement and single audit. We will proactively identify and communicate any pending information from the City that could hinder our ability to complete the objectives of the engagement in a timely manner.

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PROPOSED WORK PLAN
At LSL, we use a governmental audit program that will be tailored to the City’s operations to accommodate its specific circumstances and organizational structure. LSL’s audit programs are organized by financial statement category, which we believe is the most effective and efficient approach to substantially reduce the risk of omitting important procedures. Our approach is designed to increase audit efficiency by linking financial statement assertions, audit objectives, and procedures that are basic to most governmental audit engagements.

A Sample Project Timeline is listed in SECTION FIVE – ESTIMATED PROJECT TIMELINE AND PRICING.

PROPOSED SEGMENTATION
Our audit services will be divided into the three succeeding segments:
 Segment 1 – Planning and Obtaining an Understanding
 Segment 2 – Financial Audit Testing
 Segment 3 – Conclusion
Segment 1 – Planning and Obtaining an Understanding
LSL will provide an annual audit communication letter, engagement letter, and Government Audit Quality Center Information letter. The audit communication letter is to be provided to the City Council and/or Board of Directors and can be communicated orally to those charged with governance, if requested, where we will discuss planning stages, responsibilities of the City Council and/or Board of Directors, Auditors, and Management, and provide an opportunity to communicate with us as the auditors.

An entrance conference will be scheduled prior to the agreed-upon week of interim testing to ensure to ensure a seamless transition into the new engagement. Discussions in this meeting include, but are not limited to, an understanding of reports and key milestones for deliverables, prior audit reportable conditions and issues, and “Prepared by Client” (PBC) schedules.

A trial balance is requested for our planning meeting to assist the LSL team in obtaining knowledge of economic conditions, industry elements, and new standards that may affect the City. We will compile a list of PBC items based on our review of the prior year's financial statements and the gathered information that will be provided to the City one month prior to testing or earlier if requested. We operate on a paperless software system and provide a secured cloud-based portal for all clients. The City will have a separate folder that can be customized to organize, and upload requested schedules, support documents, etc.

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After interim testing, we will hold an exit meeting to discuss potential weaknesses, if any, and provide feedback for improvements or valuable information gathered from any outside clientele that would benefit the City.

Segment 2 – Financial Audit Testing
Based on the information gathered thus far, we will utilize a customized audit program based on the risk assessment developed during our assessment of the City’s internal controls and Government Auditing Standards. The primary benefit of a tailored program is a focused set of procedures to address relevant areas. We believe that this approach is critical to compliance with other material laws and regulations.

We will annually compile another customized PBC list for the year-end testing provided at least one month prior or earlier if requested. We will request trial balances from the City for our analytical review to be provided one week before testing is scheduled to commence. Year-end testing will include testing of the balance sheet, revenue and expenditures accounts, confirmation of selected balances, analytical procedures, evaluation of the internal controls, and preparation of reports and letters.

Segment 3 – Conclusion
Based on our year-end exit meeting we will discuss a plan to finalize the financial statements according to the timetable of the City. We will schedule dates for the initial and final drafts including time for LSL’s and the City’s review and approval of the financial statements. This period will also account for review by the engagement partner and quality assurance partner.

After the review and receipt of the signed Representation Letter from the City, LSL will provide a final report by December 1st of each year.

WORKLOAD ACCOMPLISHMENT
Our team at LSL is highly equipped to manage the project workload efficiently. Collectively, the assigned team brings decades of experience in public accounting and auditing, including deep knowledge of California’s budget process. Communication and collaboration with our clients is our top priority. Utilizing our structured and segmented approach to the audit, we have a proven track record of delivering high-quality results, meeting proposed budgets and schedules effectively; and leveraging both remote capabilities and on-site presence as needed. We are confident in our ability to devote sufficient time and resources to this project and ensure its successful completion.

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Segment/Task
Partner/
Director Manager Senior Staff Clerical Total
City's Financial Audit
Interim test work 2 10 18 31 0 61
Year-End test work 10 28 57 90 4 189
Report/Review/Supervision 0 0 0 0 0 0
Subtotal 12 38 75 121 4 250
Gann Limit AUP
Test work 0 0 0 2 0 2
Report/Review/Supervision 0 1 1 0 1 3
Subtotal 0 1 1 2 1 5
TOTAL PROPOSED HOURS: 12 39 76 123 5 255

TOTAL PROPOSED HOURS

SEGREGATION OF DUTIES
Our standard segregation of duties ensures clear accountability and effective oversight for a successful audit:

The Engagement Partner holds overall responsibility of the engagement and handles high-level client concerns. They are accountable to sign off on the final report and present the audit results to the governing body and executive management. The Director may assist the Engagement Partner as a Relationship Manager in overseeing compliance with professional standards as well as LSL firm policies. The Director as well as the Concurring Partner may assist with detailed reviews and overall project management or represent the Engagement Partner in high-level meetings and serve as methodological guidance and support for complex audit issues in addition to maintaining client expectations.

The Consulting Partner serves as a technical resource for complex accounting, auditing, and consulting matters to help support collaboration and compliancy through consulting, audit, and technology teams.

The Manager handles day-to-day operations and supervises execution of fieldwork. Serves as an additional point of contact for the client and coordinates with clients to understand applicable laws, regulations, contracts, and grants subject to audit test work. Manages the sampling procedures to assess internal control.

The assigned Senior oversees audit testing and associate auditors as well as maintains consistency and accuracy in procedures across segments 1 - 3. Documentation for compliance with internal controls and applicable regulations. Mentors junior staff to maintain audit quality.

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Staff Continuity
To ensure the quality of our staffing, we have established firm policies that prioritize the continuity of engagement teams, except in cases where an employee has left the firm or has been promoted. In the event of any changes in staffing at the Manager position and above, LSL will first seek written permission from the City.

Quality of Staff Assurance
LSL is committed to providing the City with a stable and experienced team that is dedicated to delivering a high-quality audit and exceptional service. We understand the importance of maintaining a strong and reliable team throughout the engagement, and we will work closely with the City to ensure that any staffing changes are handled with minimal disruption to the continuity of the engagement.

Continuing Education
At LSL, we strongly emphasize professional development and continuing education to ensure that our team members are up to date on the latest developments in governmental accounting and auditing. As a firm policy, all LSL government staff are required to complete a minimum of 40 hours of continuing education every year, with at least 24 hours in governmental accounting and auditing in a two-year period.

AUDIT SAMPLING
For tests of controls, we use audit sampling. Tests of controls are procedures directed towards determining the effectiveness of the design or operation of an internal structure policy or procedures. Audit sampling is typically used for tests of controls and compliance that involve the inspection of documents and reports indicating the performance of the applicable policy or procedures and compliance with the applicable laws and regulations. Sample sizes vary based on the population and risk-based calculations.

TYPE AND EXTENT OF ANALYTICAL PROCEDURES
For the audits of the financial statements, we will use analytical procedures as an overall review of the financial information in the preliminary and final stages of the audits. These procedures are designed to assist us in planning our audits and in assessing the propriety of the conclusions reached and evaluating the overall financial statement presentation.

The procedures to be utilized consist of determining expectations for changes to significant revenue, expenditure, and balance sheet accounts, reading the financial statements and related notes, reviewing the budget and related material, and focusing on overall relationships within the financial statements.

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Once determined, these are reviewed to evaluate if the changes appear reasonable or require further analysis. For all significant differences, explanations are obtained as to why the situation occurred and additional substantive procedures may be applied, and related evidence is gathered to resolve concerns and questions.

ELECTRONIC DATA PROCESSING SOFTWARE & AI TECHNOLOGY
LSL is always at the forefront of technology and finding ways to increase efficiency in our audits.

Our goal is to effectively streamline the audit process to make the burden of an audit easier on our clients and ease any technical disagreements.

Caseware
At LSL, we partner with and utilize Caseware to perform our audits and retain electronic workpapers and supporting documentation in a fully cloud-based platform. During our preparation of the ACFR, all financial statements and schedules are linked to Caseware and audit documentation, ensuring accuracy and consistency with City records and eliminating the risk of manual errors.

LSL Caseware Cloud Portal
Our web-based portal system provides clients with the ability to securely share information in a user-friendly platform. Integrated with Caseware OnPoint Collaborate, this state-of-the-art tool enhances collaboration in accounting and auditing. It enables direct communication with clients throughout the audit process for feedback exchange and tracks activities such as audit requests, client uploads, and progress. Access to the secure hub can be restricted to relevant individuals.

This tool eliminates the necessity of sending sensitive documents via email. Client dashboards are customizable to meet specific needs.

Data Extraction & Audit Analytics
We believe software is only as effective as those who know how to use it. That's why we train all our staff and incorporate the use of Caseware Analytics AI and IDEA into our audit approach. These two complement each other to create a risk-based transaction analysis tool.

We utilize them to scan transaction sets, identify exceptions warranting further investigation, and provide additional assurances to our clients. These tools offer users a high-level summary and reduce time spent in transaction analysis by automatically performing multiple tests on the entire transaction set. They assist in identifying duplicate payments, high-risk journal entries, and developing expectations for analytical procedures used during the audit.

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Experience With ERP Systems
Many of our clients have updated their system software with new Enterprise Resource Planning (ERP) systems over the years. We make ourselves available for questions and recommendations, including assistance with the vendor selection process. Our clients' transition to more sophisticated ERP systems has allowed us to gain a better understanding of each system and its unique capabilities. We often obtain read-only access to our clients’ software and can work directly within the system. This allows us to provide useful observations and recommendations regarding internal controls and facilitates efficient audit test work. Some of the ERP and Property Tax Systems we have extensive experience with include Tyler Technologies (Munis, New World, Eden, Incode), One Solution, Oracle, SAP, Infor, Megabyte, and more.

DETERMINING LAWS AND REGULATIONS SUBJECT TO AUDIT TEST WORK The Laws and Regulations that will be subject to audit test work are determined by the applicable laws, regulations, contracts, and grant agreements which we identify through the understanding we obtain of the City and our extensive experience with other governmental entities.

DRAWING AUDIT SAMPLES FOR COMPLIANCE
The sampling procedures test the operating effectiveness of an internal control structure policy or procedure by determining how the policy or procedure was applied, the consistency with which it was applied during the audit period, and by whom it was applied. We will draw samples for disbursements, receipts, and payroll when applicable. Each document selected will be tested for various attributes that are designed to verify compliance with different aspects of internal controls and applicable laws and regulations. Additionally, each sample item will be tested for coding to the proper accounts and posting to the general ledger.

LSL’S APPROACH TO UNDERSTANDING THE CITY’S INTERNAL CONTROL STRUCTURE LSL will perform procedures as required by SAS 122-125 to obtain an understanding of the City and its environment along with assessing the risks of material misstatements in order to gain insight into the internal control structure over the financial statements. Our review will encompass various areas such as financial reporting, cash, revenues and receivables, utility billing, expenses, accounts payable, payroll, capital assets, long-term debt, and grant reporting.

We will issue a management letter (SAS 115 Letter) that identifies any significant deficiencies and/or material weaknesses found as required by the Government Auditing Standards.

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Our process is to obtain and review the City’s annual budget book, organizational charts, standard operations procedures, manuals, policies, or other written documentation to identify processes and controls for critical transaction cycles. As much as is possible, we attempt to gather the data from the City’s publicly available documents prior to beginning the audit to reduce the workload of the City’s audit staff. Additionally, during Segment 1 of the audit, LSL will conduct interviews with the management of finance and responsible parties of each audit section to understand the processes and controls through observation and discussions. We will also perform sampling transactions as part of a “walk-through” process to verify that the system of control is functioning as per the policies and procedures.

ANTICIPATION OF POTENTIAL AUDIT PROBLEMS, ROLES & RESPONSIBILITIES OF THE CITY
Outside of the complexities that arise with the implementation of GASB pronouncements, LSL does not anticipate any audit problems or conflicts in the performance of the services requested in this RFP. Our approach is to partner with our clients to provide information, training, and the resources necessary to successfully implement any new changes in accounting principles.

As mentioned previously, LSL assumes that the City will provide all necessary information to complete the financial statement and single audits. The LSL team assigned to this engagement will help identify and communicate any pending information needed from the City that may hinder the engagement's objectives and timely completion. Additionally, LSL assumes that the City will have closed its books and present auditable general ledger balances.

WORKING PAPER RETENTION AND ACCESS
All working papers and reports will be retained at LSL’s expense for a minimum of five (5) years unless otherwise notified in writing by the City of the need to extend that retention period. Upon written request, we will make working papers available to parties designated by the City.

Furthermore, we will respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance.

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Section Four – References

CURRENT CLIENT REFERENCES
City of Rosemead
Contact Name Maria Teresita Anson, Finance Manager
Email Address [email protected]
Telephone (626) 569-2146
Dates of Service 2018 - Present
City of San Juan Capistrano
Contact Name Ken Al-Imam, Chief Financial Officer / City Treasurer Email Address [email protected]
Telephone (949) 443-6301
Dates of Service 2021 – Present
City of Monrovia
Contact Name Buffy Bullis, Administrative Services Director Email Address [email protected]
Telephone (626) 932-5513
Dates of Service 2010 – Present
City of Irwindale
Contact Name Kambiz Borhani, Finance Director
Email Address [email protected]
Telephone (626) 430-2222
Dates of Service 2012 – Present
City of Pasadena
Contact Matthew E. Hawkesworth, Director of Finance
Email Address [email protected]
Telephone (626) 744-4355
Dates of Services 2015 – 2019; 2023 – Present
AUDIT CLIENTS FOR THE LAST FIVE (5) YEARS
A Current List of Municipal Clients can be found in Appendix A – Current List of Municipal Clients, which includes LSL’s most significant engagements conducted within the last five (5) years that are similar to the engagement described in this request for proposal.

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Section Five – Estimated Project Timeline and Pricing

OUR UNDERSTANDING OF THE SCOPE OF WORK
LSL understands that the City of San Marino is seeking a qualified firm to perform the City’s financial audit and related services, consisting of the following final financial and compliance reports:
• Financial Statement & ACFR Preparation in accordance with GASB 34 • General Audit
• Single Audit, if applicable
• GASB Assistance
• Agreed-upon auditing procedures – GANN Limit (Appropriation Limit) • Cities Financial Transactions Report to the SCO, at City’s discretion

PROJECT SCHEDULE
LSL assumes under the time requirements that the City will have closed its books and will present the LSL team with general ledger balances that are auditable prior to the start of fieldwork. The sample timeline below displays the key stages of the audit and the deliverables. [Per the RFP, pricing is included in the separate PDF attachment, “LSL Cost Proposal.”] Segment 2
Year-end Testing will
take place in early
September or earlier, if
possible.

Exit Conference will
be held on the last day
of fieldwork.

Entrance
Conference will be
held before interim
begins.

Segment 1
Interim Testing will
begin in May or
earlier, if possible.

Segment 3
Draft Audit Letters
and Other Reports
will be provided to
the City late
September.

Final ACFR Report
and Approval will be
delivered in October.

Delivery of Financial
Statements and
Presentation of
Financials - LSL will
be available as
requested to present
the results of the
financial audit.

May September October
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Exceptions to the City’s Professional Services Agreement LSL raises the following exception to the terms and conditions of the Sample City Agreement Template forth by the City of San Marino.

4.0 Method of Payment

4.1 Consultant shall submit to City monthly invoices for all services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the services were rendered and shall describe in detail the services rendered during the period. Consultant agrees to provide additional supporting information upon request by the City.

City will pay Consultant all undisputed charges within 30 days of receiving Consultant’s invoice.

City will not withhold any applicable federal or state payroll and other required taxes, or other required or authorized deductions from payments made to Consultant.” Additional Information
LSL HIGHLIGHTS: AWARDS & VALUES
LSL is a multi-location firm with formidable resources that provides a personal feel and handson client experience.

Accounting Today Regional Leader
LSL has again been recognized as an Accounting Today Regional Leader in 2025. The list ranks the top CPA firms that have shown exceptional growth, embraced technology, and who ‘think outside the box’ when providing solutions.

INSIDE Public Accounting Award
LSL is honored to be recognized among the Top 300 accounting firms in the nation by INSIDE Public Accounting! Each year, IPA ranks CPA firms based on net revenue, and LSL proudly advanced from #220 in 2024 to #201 in 2025.

Our fantastic team and the trust of our valued clients are the driving force behind this upward momentum and continued growth.

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Professional Auditing Services
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Best of Accounting Award
LSL has consistently secured the ClearlyRated Best of Accounting award since 2019. This exclusive program awards accounting firms who demonstrate highlevel service of excellence within the accounting industry and solely leverages statistically validated survey responses from our clients.

Our Core Values
Our values weren’t decided on by management and handed down. Every member of the LSL team worked together to share what values matter most to us. From there, we came up with the following five core values that embody how we approach each other, our work, and our clients.

Additional Resources LSL Offers
The LSL team is comprised of top talent within the industry with comprehensive experience beyond governmental audit, accounting, and advisory services. When you partner with LSL, you gain access to the experience, knowledge, and resources of our entire team, including our consulting and technology teams. We are committed to helping finance departments thrive by providing the guidance, tools, and services that foster lifelong success for your finance team.

We encourage our clients to tap into our full professional team of industry and product experts for your full-service consulting, staffing, and financial report automation solutions.

Financial & Compliance
Audits
Consulting, Staffing &
Training
Technology & RPA
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City of San Marino, Project ID # 2025-RFP-021
Professional Auditing Services
22 www.lslcpas.com | 22
LSL Training & Seminars
LSL offers a range of training courses and seminars to keep both clients and staff informed and prepared in governmental accounting and auditing with continued support throughout. We regularly lead instructional sessions and learning opportunities in financial-reporting, internal control risk assessments, and GASB update for the latest guidance, information and ideas that impact your industry. These opportunities are made available through our firm to the City for training or continuing professional education credits. Some of the topics include:
• Uniform Guidance (UG) Updates
• GASB Updates
• Addressing Staffing Challenges
• ERP Implementation Panel
• Back to Basics Series:
o GASB 101: Compensated
o Absences
o Capital Assets
o Bank Reconciliations
o Pension & OPEB
o Accounts Receivable
o A/P, Accrued Liabilities, and Long-Term Debt
o Leases & SBITAS
For upcoming webinars, please visit https://lslcpas.com/webinars/.

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Professional Auditing Services
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Appendix A – Current List of Municipal Clients
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Appendix B – Peer Review Report
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a
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Appendix C – Engagement Team Resumes
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1 Brandon Young, CPA

ENGAGEMENT PARTNER

ACHIEVEMENTS
Brandon is an expert in Governmental Accounting and Auditing, with over 13 years of experience serving a wide range of clients. He is appointed to serve on the prestigious AICPA State and Local Government Expert Panel, with a three-year the term that began in May of 2023, and also has served on the CalCPA Governmental Accounting and Auditing Committee since 2018.

CONTINUING EDUCATION
As a firm policy, all LSL government staff are required to complete a minimum of 40 hours of continuing education every year, with at least 24 hours in governmental accounting and auditing in a two-year period. Brandon meets the requirements for Government Auditing Standards in governmental CPE.

EXPERIENCE
Brandon has performed all phases of governmental audits with numerous presentations to City Councils, Board of Supervisors, Board of Directors, and Audit Committees over the past thirteen years. He routinely presents at CSMFO, local chapter meetings and CalSACA on current accounting and auditing material. He also regularly teaches current audit and accountingrelated material at LSL training seminars, webinars, and client education workshops and training events.

His work has entailed:
 The preparation of the ACFR for entities involved in CSMFO and GFOA in the U.S.
 Audit review and technical assistance throughout the year to deliver the most up-to-date information with current GASB pronouncements  Presentation of audit results to Audit Committees or others charged with governance
 Risk assessment and evaluation of internal controls with COSO and Federal Green Book
 Single Audits in accordance with new Uniform Guidance

MEMBERSHIPS
AICPA, AICPA SLG Expert Panel CalCPA, CalCPA State GAA, CSMFO, GFOA

EDUCATION
Bachelor of Arts Degree in Accounting, Magna Cum Laude – Vanguard University

LICENSE
Certified Public Accountant
California

ENGAGEMENTS
City of Chula Vista
City of Citrus Heights
City of Dixon
City of Lodi
City of Galt
City of Livingston
City of Menlo Park
City of Newark
City of Pasadena
City of Pleasanton
City of Riverside
City of Roseville
City of Santa Monica
City of Shafter
Coachella Valley Water District
County of Placer
County of Nevada
County of Sutter
County of Yolo
East Bay Municipal Utility District
GDPUD
Inland Empire Utilities Agency
Monterey Peninsula Airport District
Orange County Water District
San Joaquin Council of Gov.

Santa Clarita Valley Water Agency
Union Sanitary District
City of San Marino, Project ID # 2025-RFP-021
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PAGE 167 of 525
Christian Townes, CPA

CONCURRING PARTNER

ACHIEVEMENTS
With over 12 years of experience in public accounting, Christian brings a strong focus on governmental services and auditing, including federal grant compliance. She has a strong background in navigating the complexities of GASB regulations, ensuring compliance and accuracy in financial processes.

Additionally, she specializes in Single Audit planning and execution and excels in evaluating requirements, including major program determination, audit sampling, and internal control compliance.

CONTINUING EDUCATION
As a firm policy, all LSL government staff are required to complete a minimum of 40 hours of continuing education every year, with at least 24 hours in governmental accounting and auditing in a two-year period. Christian meets the requirements for Government Auditing Standards in governmental CPE.

EXPERIENCE
She has performed all phases of our government audits, including special districts, ACFR audits, and Single Audits.

Her work has entailed:
 Assisting in the preparation of the Annual Comprehensive Financial Report
 Performing analytical and substantive audit procedures on account balances
 Planning the nature, timing, and extent of procedures involved in the audit process audits in accordance with the provisions of Government Auditing Standards and the provisions of the Single Audit Act and the Uniform Guidance
 Assisting clients with the preparation and review of GASB related journal entries, including implementation of GASB 87 and 96.

MEMBERSHIPS

AICPA, GFOA, CSMFO

EDUCATION
Bachelor of Science in Accounting with a minor in Economics – The College at Brockport, State University of New York
A.S. in Business Administration – Genesee Community College

LICENSES &

CERTIFICATIONS
Certified Public Accountant
New York
California
AICPA Advanced
Single Audit Certificate

ENGAGEMENTS
Bay Area Clean Water Agencies
City of Citrus Heights
City of Diamond Bar
City of Dixon
City of Escalon, TDA
City of Galt
City of Inglewood
City of Lathrop, TDA
City of Lodi
City of Lodi, TDA
City of Manhattan Beach
City of Ripon, TDA
City of Shafter
City of Stockton, TDA
City of Tracy, TDA
City of Vacaville
City of Vallejo
County of Butte
County of El Dorado
County of Nevada
County of Placer
County of Sutter
DSRSD-EBMUD Recycled Water
Authority
East Bay Municipal Utility District
Freeport Regional Water Project
Monterey One Water
Sacramento Transportation Authority
San Joaquin COG
San Joaquin Rail Commission, TDA
San Joaquin Transit District, TDA
San Joaquin County, TDA
Stanislaus Council of Governments
Sutter County
Upper Mokelumne River Watershed
Authority
City of San Marino, Project ID # 2025-RFP-021
Professional Auditing Services
www.lslcpas.com | 31
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Kelly A. Telford, CPA

CONCURRING PARTNER

ACHIEVEMENTS
Kelly has developed her expertise in accounting and auditing, financial forecasting, budget development, public utilities, investment management, grant management, human resources, and information technology. She has taught classes for GFOA and has presented at annual conferences for CSMFO and GFOA. She is a respected leader in public finance and known for being a change agent and thought leader in organizational strategy.

CONTINUING EDUCATION
130 total hours over the last three years, 104 of which were in governmental accounting and auditing subjects. Kelly meets the requirements of governmental CPE Government Auditing Standards.

EXPERIENCE
Kelly has over 20 years of experience working both in and with government agencies including counties, cities, successor agencies, special districts, and native American tribes and tribal casinos. She served as a Director of Finance/City Treasurer for the cities of Seal Beach and Costa Mesa and has served as the Director of Financial Management for the Los Angeles County Community Development Agency. She has also been an auditor and consultant for 14 years specializing in the audits of government agencies.

Her work has entailed:
 Implementation of month-end and year-end close procedures for numerous organizations.
 The preparation of the ACFR for submission for the GFOA award.
 Implementation of new ERP systems, including PeopleSoft, Incode and QuickBooks.
 Audit review and technical assistance throughout the year to deliver the most up-to-date information with current GASB pronouncements
 Presentations to City Councils, Board of Supervisors, Boards of Directors, and Audit Committees
 Currently serves as a technical reviewer for the Government Finance Officers Association (GFOA) Certificate of Excellence in Financial Reporting and the Distinguished Budget
Presentation Award Program
 Serves on the CSMFO Professional Standards Committee

MEMBERSHIPS
AICPA, CalCPA, CSMFO, GFOA, TML (Texas Municipal League), GFOA-T (GFOA of Texas)

EDUCATION
Bachelor of Arts, Accounting – California State University, Fullerton

LICENSE
Certified Public Accountant:

California
Texas

CONSULTING

ENGAGEMENTS
City of Manteca, CA
City of Marfa, TX
City of Moses Lake, WA
City of Rancho Cucamonga, CA
City of Redondo Beach, CA
City of Tustin, CA
City of Winters, CA
County of Hidalgo, TX
County of San Bernardino, CA
Georgetown Divide Public Utilities
District, CA
Pomona Valley Transportation
Authority, CA
Puente Hills Habitat Preservation
Authority, CA
Yolo County Public Agency Risk
Management Insurance Auth., CA

AUDIT ENGAGEMENTS
City of Barstow
City of Downey
City of Inglewood
City of Irwindale
City of Lake Elsinore
City of Manhattan Beach
City of Palm Desert
City of Redondo Beach
City of Shafter
Mesa Water District
Ontario International Airport Auth.

City of San Marino, Project ID # 2025-RFP-021
Professional Auditing Services
www.lslcpas.com | 32
PAGE 169 of 525
James Butera, MBA, CPA

DIRECTOR

ACHIEVEMENTS
James was previously a Director of Finance at a regional municipality in New York. He brings his experience in financial audits, Single Audits, ACFR, and financial statement preparation, plus in-depth knowledge of GASB implementation consulting, bookkeeping consulting, and Controller consulting services.

CONTINUING EDUCATION
133 total hours over the last three years, 110 of which were in governmental accounting and auditing subjects. James meets the requirements of governmental CPE Government Auditing Standards.

EXPERIENCE
James has performed all phases of our government audits, including cities, counties, and special districts for their ACFR and Single Audits.

His work has entailed:
 Assisting in the preparation of the Annual Comprehensive Financial Report
 Performing analytical and substantive audit procedures on account balances
 Planning the nature, timing, and extent of procedures involved in the audit process audits in accordance with the provisions of Government Auditing Standards and the provisions of the Single Audit Act and the Uniform Guidance
 Assisting clients with the preparation and review of GASB 68, 75, and 84 journal entries
 Review of capital assets, debt service, and federal and state award schedules

MEMBERSHIPS
AICPA, CalCPA, GFOA

EDUCATION
Bachelor of Science in Accounting, Cum Laude &
Master of Business Administration in Accounting -
St. John Fisher University

LICENSE
Certified Public Accountant
New York

ENGAGEMENTS
City of American Canyon
City of Batavia, NY
City of Big Bear Lake
City of Chino Hills
City of Chula Vista
City of Fullerton
City of Geneva, NY
City of Irwindale
City of Livingston
City of Napa
City of Newark
City of Palm Desert
City of Pasadena
City of Pleasanton
City of Rialto
City of Rochester, NY
City of Rosemead
City of West Sacramento
County of Butte
County of Genesee, NY
County of Nevada
County of Placer
County of Sutter
County of Yolo
Jamestown Board of Public
Utilities
Monterey One Water District
Rochester City School District
City of San Marino, Project ID # 2025-RFP-021
Professional Auditing Services
www.lslcpas.com | 33
PAGE 170 of 525
Dulce “Candy” Loesa
SENIOR

ACHIEVEMENTS
Candy is a skilled and dedicated senior auditor with a comprehensive understanding of all audit procedures and the ability to identify and resolve complex issues. As an experienced auditor, Candy plays a crucial role in ensuring accuracy and compliance with both regulatory and professional standards, while focusing on the quality and effectiveness of the audit engagement.

CONTINUING EDUCATION
80 total hours over the last three years, 60 of which were in governmental accounting and auditing subjects. Candy meets the requirements of governmental CPE Government Auditing Standards.

EXPERIENCE
With 2.5 years of experience in governmental auditing, Candy has honed her expertise in all phases of government audits, including ACFR audits, housing authority audits, Transportation Development Act audits, Air Pollution Districts, State department audit, and Single Audits.

Her work has entailed:
 Assisting in the preparation of the Annual Comprehensive Financial Report (ACFR)
 Performing analytical and substantive audit procedures on account balances
 Planning the nature, timing and extent of procedures involved in the audit process
 Assisting clients with the preparation and review of GASB 68, 75, 87, and 96 journal entries
 Review of capital asset, debt service, federal and state award schedules

EDUCATION
Bachelor of Arts in Business Economics, Minor in Accounting – University of California - Irvine

LICENSE
CPA: In-Progress

ENGAGEMENTS
Yorba Linda Water District
Monterey One Water
United Water Conservation District
City of San Marino
City of Rosemead
City of Grand Terrace
City of Santa Monica
City of Citrus Heights
City of San Marino, Project ID # 2025-RFP-021
Professional Auditing Services
www.lslcpas.com | 34
PAGE 171 of 525

PREPARED BY

LSL, LLP
Certified Public Accountants
License Number 2584

COST PROPOSAL
City of San Marino
Professional Auditing Services0
Project ID: 2025-RFP-021
Date of Submission: September 4, 2025
Valid for 90 Days
Authorized by
Brandon Young, CPA, Partner/ COO
[email protected]
500 Technology Drive
Suite 350
Irvine, CA 92618
(949) 829 - 8299
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City of San Marino; 2025-RFP-021
Professional Auditing Services0
1 www.lslcpas.com
Total All-Inclusive Maximum Price
*Price includes 1 major program. Each additional program is $2,500.

COST INCREASES/ DECREASES
Should the City request an adjustment in the scope of audit, LSL will take an estimate of hours required to complete the work at our current hourly rates. This estimate will be used to develop a fixed fee for the adjustment in scope of work.

MANNER OF PAYMENT
Progress payments will be made on the basis of hours of work completed during the course of the engagement and out-of-pocket expenses incurred in accordance with the firm's proposal. Interim billings shall cover a period of not less than a calendar month.

The final ten percent (10%) of the total all-inclusive maximum price will be paid upon delivery of the firm's final reports.

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i

CITY OF SAN MARINO

STANDARD PROFESSIONAL SERVICES AGREEMENT TEMPLATE
(Current as of April 1, 2024)
The City Attorney has prepared this Standard Professional Services Agreement Template to streamline the negotiation and approval of contracts for professional services provided by outside companies or individuals (“Consultants”). This Template should not be used for purchasing goods, equipment, or software; public works projects; or professional services that include design professional services. “Design Professionals” are licensed architects, landscape architects, and professional land surveyors, and registered professional engineers. (See Cal. Civ. Code § 2782.8.) Other templates may be available for these purposes.

To use the Template, first review Section 02.06.05 of the City Code (“Procurement of Goods, Services and Contracts for Public Projects”), a copy of which appears on the next page. Failure to comply with this Section may delay or nullify contract approval.

Second, contact the City Clerk to ensure you have the latest version of the Template.

Always begin with the latest version rather than editing an agreement created for another contract because the Template may be updated from time-to-time to incorporate changes needed to address changes in the law or to incorporate new ideas.

This will ensure you don’t omit any important updates or inadvertently include provisions that were approved only for use in that other contract. If you have any ideas for changes to the Template, please feel free to share them.

Third, complete the Template. The highlighted text and instructions show you what information is needed (e.g., the Consultant’s name, its contact information, the contract amount, the scope of services, and how and how much the Consultant will be paid).

Because the Scope of Services and Fee Schedule are the most variable terms from contract-to-contract, the Template includes them as separate Exhibits. You must provide the content of the Exhibits. When you are done, remove the highlighting, instructions, and these cover pages before releasing it to the Consultant.

You can also share a blank version of the Template with prospective Consultants (e.g., in RFPs and RFQs) to show them the terms the City expects Consultants to meet if selected. This might also make it less likely a Consultant will object to the City’s terms after selection. If you do this, do so only after removing all highlighting and cover pages and replacing the instructional notes with blanks.

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Always refer to an official copy of the Code and check with the City Clerk regarding recent possible amendments to ensure you are working with the most current version. ii
Finally, not every provision of the Template will work for every contract. You or the Consultant might find changes are needed for practical reasons related to the services the City wants. The Consultant might also request changes for business reasons. This Template might also require modification for contracts that rely on state, federal, or other grant funding. Please consult with the City Attorney’s office regarding any proposed changes early in the process so we may respond in a timely manner.

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San Marino City Code
Section 02.06.05

PROCUREMENT OF GOODS, SERVICES AND CONTRACTS FOR PUBLIC PROJECTS A. General Requirements:

1. Conformance With The City Budget: No procurement of goods, services or public projects, as defined in subsection C2 of this section, is authorized unless the person making the procurement for the city signs a statement prepared by the finance officer certifying that the proposed procurement conforms to the budget adopted by the city council.

2. Applicable Procedures: Procurements of goods and services, but excluding contracts for public projects shall conform to the procedures in this subsection A and subsection B of this section. Contracts for public projects shall conform to the procedures in this subsection A and subsection C of this section.

3. Execution Of Contracts For Public Projects And Professional Services: No contract for professional services or for a public project of thirty thousand dollars ($30,000.00) or more shall be executed unless previously approved by the city council and shall be executed only by the mayor or city manager. Contracts for public projects and professional services between five thousand dollars ($5,000.00) and thirty thousand dollars ($30,000.00) shall be executed and approved by the city manager.

4. Change Orders: Change orders may be approved only by a person authorized to originally procure the goods, services or public projects, provided that the price, as amended by the change order, does not exceed that person's authority under subsection A3 or B1 of this section.

5. Prohibition Against Splitting Procurements: No procurement shall be split or separated into smaller procurements for the purpose of evading the limitations of subsection B of this section.

6. Bonds And Insurance: The finance officer may require liability and other insurance and performance and payment bonds in such amounts as the finance officer deems reasonably necessary to protect the city's interests. Bond and insurance requirements, if any, shall be included in the procurement documents.

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7. Procurement With State Or Federal Funds: All procurements of goods, services and public projects for which payment is to be made, in whole or in part, with federal or state funds, regardless of the estimated value, shall be in accordance with the procedures contained in this section and in accordance with applicable federal or state regulations, whichever are more restrictive.

8. Emergency Procurements: The city council delegates to the city manager the power to declare a public emergency, as defined in Public Contract Code section 1102, to immediately take all actions directly required by the emergency, to procure needed goods, services and public projects and to contract for public projects without informal or formal bidding. The work may be done by City forces by force account, by negotiated contract or purchase order, or by a combination thereof. At the next meeting of the City Council occurring not later than fourteen (14) days after the emergency action, the City Manager shall provide a full report on the emergency, including an explanation of why the emergency did not permit a delay that would result from a competitive solicitation of bids, and why the City Manager's actions were necessary to respond to the emergency. At that meeting, and each meeting thereafter until the emergency action is terminated, the City Council shall determine by a four-fifths (4/5) vote that there is a need to continue the remedial action and whether that work should continue without the benefit of informal or formal bidding.

B. Procurement Of Goods And Services Other Than Public Projects: Procurement of goods and services, but excluding contracts for public projects, shall comply with the following procedures:

1. Persons Authorized To Procure Goods And Services: The Assistant City Manager and each Department Director shall designate in writing those persons who are authorized to procure goods and services for his or her department in the following amounts: a) up to and including one thousand dollars ($1,000.00); b) up to and including five thousand dollars ($5,000.00); and c) up to and including thirty thousand dollars ($30,000.00). No person authorized by the Assistant City Manager or a Department Director to procure goods and services may complete a procurement until the Finance Officer has received written notification of the authorization. The authorization shall include the manual signature of the authorized person. Only the Assistant City Manager and Department Directors may procure goods and services for their respective departments that exceed thirty thousand dollars ($30,000.00).

2. General Requirements:

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a. Purchase Orders Not Required: Purchase orders are not required, but will be provided at the request of the vendor or at the direction of the Assistant City Manager or Department Director.
b. Waiver Of Bidding: Bidding required by this subsection B for procurements of thirty thousand dollars ($30,000.00) or less may only be dispensed with when the Assistant City Manager or the Director of the department undertaking the procurement determines in writing that the goods or services are only available from one (1) source or that the best interests of the City are served by dispensing with competitive bids. Bidding required by this subsection B for procurements over thirty thousand dollars ($30,000.00) may only be dispensed with when the Finance Officer determines in writing that the goods or services are only available from one (1) source or that the best interests of the City are served by dispensing with competitive bids.

3. Procurements Of One Thousand Dollars Or Less: No price comparison is required.

The procurement shall be effected by purchase order, if requested by the vendor, or by City credit card, petty cash, or check. Procurements of the same goods or services from the same vendor during a fiscal year shall not exceed one thousand dollars ($1,000.00) unless the procedures are followed that apply to the aggregate dollar amount of the procurements, including approval by an individual authorized to make the procurement in that amount.

4. Procurements Greater Than One Thousand Dollars And Up To And Including Thirty Thousand Dollars: Three (3) written bids shall be obtained. With the exception of contracts for services, the award shall be made to the lowest responsible bidder. Contracts for services shall be awarded to the firm or individual that, in the opinion of the person in charge of the procurement, offers the best combination of quality and price. Procurements of the same goods or services need not be rebid more often than once each fiscal year, but the total dollar amount of the same goods or services procured from the same vendor during a fiscal year shall not exceed five thousand dollars ($5,000.00) unless the appropriate procedures for a purchase in the aggregate dollar amount are followed, including approval by an individual authorized to make the procurement in that amount. The vendor shall send an invoice to the City.

5. Procurements Greater Than Thirty Thousand Dollars: Written notices inviting bids for procurement of goods and written requests for proposals to procure services shall be provided to at least three (3) vendors and to all vendors requesting to receive notices inviting bids and requests for proposals for the types of services PAGE 179 of 525
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or goods to be procured. With the exception of contracts for services, the award shall be made to the lowest responsible bidder. Contracts for services shall be awarded to the firm or individual that, in the opinion of the person in charge of the procurement, offers the best combination of quality and price. The award shall be made by the City Council. (Ord. 0-07-1192, 12-12-2007)

6. Cooperative Purchasing: Purchases of supplies, materials and equipment and sales of personal property made under a cooperative purchasing program utilizing purchasing agreements or bids received by the County, State, or other public agency are exempt from the requirements of this subsection. (Ord. 0-17- 1322, 3-31-2017)
C. Public Projects:

1. Applicability Of The Uniform Public Construction Cost Accounting Act: Public projects, as defined in subsection C2 of this section, shall be awarded in accordance with the uniform public construction cost accounting act1, and in compliance with the provisions of this subsection C.

2. Definitions: The following terms are defined as set forth below:

FACILITY: Any plant, building, structure, ground facility, utility system, real property, streets and highways, or other public work improvement.

PUBLIC PROJECT:
a. Any of the following:
(1) Construction, reconstruction, erection, alteration, renovation, improvement, demolition, or repair work involving any publicly owned, leased or operated facility;
(2) Painting or repainting of any publicly owned, leased or operated facility. b. "Public project" does not include maintenance work. For purposes of this subsection C, "maintenance work" includes all of the following:
(1) Routine, recurring, and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes; 1 Pub.Con.C. §22000 et seq.

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(2) Minor repainting;
(3) Resurfacing of streets and highways at less than one inch (1"); (4) Landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems;
(5) Work performed to keep, operate and maintain publicly owned water, power or waste disposal systems, including, but not limited to, dams, reservoirs, power plants, and electrical transmission lines of two hundred thirty thousand (230,000) volts and higher.

3. General Requirements:
a. Designation Of Projects: The assistant city manager shall review all proposed public projects and shall classify each project as follows:
(1) Projects of thirty thousand dollars ($30,000.00) or less, which may be performed with the city's own forces by force account, by negotiated contract, or by purchase order.
(2) Projects between thirty thousand dollars ($30,000.00) and one hundred twenty five thousand dollars ($125,000.00), which may be let by contract after informal bidding.
(3) Projects of one hundred twenty five thousand dollars ($125,000.00) or more, which must be let by contract after formal bidding. b. Prohibition Against Splitting Projects: Projects shall not be split or separated to avoid any of the bidding requirements contained herein or in Public Contract Code section 22000 et seq.

4. Procedures For Public Projects Of Thirty Thousand Dollars Or Less: Contracts for public projects of thirty thousand dollars ($30,000.00) or less may be approved and entered into for a department by the person or persons designated by the assistant city manager or the department director to procure goods and services pursuant to subsection B of this section.

5. Informal Bidding Procedures For Public Projects From Thirty Thousand Dollars To And Including One Hundred Twenty Five Thousand Dollars:

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Always refer to an official copy of the Code and check with the City Clerk regarding recent possible amendments to ensure you are working with the most current version. viii
a. List Of Consultants: The assistant city manager shall develop a list of qualified contractors eligible to submit bids for public projects between thirty thousand dollars ($30,000.00) and up to one hundred twenty five thousand dollars ($125,000.00). The list shall be organized in accordance with the license classifications of the contractors state license board. Any licensed California contractor may be added to the list at any time by filing with the assistant city manager a completed application on a form provided by the city. b. Plans, Specifications And Working Details: The person in charge of the procurement shall cause to be prepared plans, specifications, and working details necessary to enable a qualified contractor to perform the required work.
c. Notice Inviting Bids: The person in charge of the procurement shall mail the notice inviting bids to all contractors on the list of qualified contractors for the category of work being bid, and to all construction trade journals as specified by the California uniform cost accounting commission pursuant to Public Contract Code section 22036. The notice inviting bids shall describe the project in general terms and how to obtain more detailed information about the project, and shall state the time and place for the submission of bids. The notices inviting bids shall be mailed no less than ten (10) calendar days before bids are due.
d. Receipt Of Bids: At the time specified in the notice inviting bids, the person in charge of the procurement shall open all bids timely received and shall recommend award of the contract to the lowest responsible bidder. If two (2) or more responsive bids are the same and lowest, the award of the contract shall be determined by drawing lots. If no bids are received, bids may be again solicited, or the public project may be performed by city forces, or the city may enter into a negotiated contract with any qualified person or firm. e. Bids Over One Hundred Twenty Five Thousand Dollars: If all bids received are in excess of one hundred twenty five thousand dollars ($125,000.00), the city council may, by adoption of a resolution by a four-fifths (4/5) vote, award the contract, at one hundred thirty seven thousand five hundred dollars ($137,500.00) or less, to the lowest responsible bidder, if the city council determines that the city's cost estimate was reasonable.

6. Procedures For Public Projects Exceeding One Hundred Twenty Five Thousand Dollars: Contracts for public projects estimated by the assistant city manager to PAGE 182 of 525
This is a reproduction of portions of the San Marino City Code.

Always refer to an official copy of the Code and check with the City Clerk regarding recent possible amendments to ensure you are working with the most current version. ix
exceed one hundred twenty five thousand dollars ($125,000.00) shall be awarded pursuant to formal bidding in accordance with the provisions of Public Contract Code sections 22037 and 22038. If a contract is awarded, it shall be awarded to the lowest responsible bidder. If two (2) or more bids are the same and the lowest, the city council may accept either bid. If no bids are received, the public project may be performed by the city's own forces by force account, or by negotiated contract, without further compliance with the uniform public construction cost accounting act or this code. (Ord. 0-07-1192, 12-12-2007) PAGE 183 of 525
This is a reproduction of portions of the San Marino City Code.

Always refer to an official copy of the Code and check with the City Clerk regarding recent possible amendments to ensure you are working with the most current version. ix PAGE 184 of 525

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San Marino City CouncilOctober 31, 2025

San Marino City Council
October 31, 2025