Agenda packet — San Marino City Council, January 14, 2026 (part 1 of 2)

AGENDA – JANUARY 14, 2026 PAGE 1 of 328

CITY OF SAN MARINO

CITY COUNCIL AGENDA
Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108

REGULAR MEETING OF THE

SAN MARINO CITY COUNCIL
WEDNESDAY, JANUARY 14, 2026 AT 6:00 PM

CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 48 hours prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.

How to view or listen to the meeting from home:

Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:

Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in AGENDA – JANUARY 14, 2026 PAGE 2 of 328
the public comment record but not provided to City Council at the meeting. Written public comment will also be accepted electronically via the Zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments. Once the Mayor calls for Zoom comments, they will be read or summarized in the order received, then made part of the public record for the meeting. No further Zoom comments will be read after the conclusion of public comment for that item.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Vice Mayor Lo, Mayor Chou

POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.

Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.

PRESENTATION

PRESENTATION OF CERTIFICATE OF RECOGNITION FOR MISS

TAIWANESE AMERICA NATALINA CHEN

VALLEY VISTA SERVICES UPDATE AND CART ROLL OUT INFORMATION AGENDA – JANUARY 14, 2026 PAGE 3 of 328

PUBLIC HEARINGS

1. PUBLIC HEARING TO CONSIDER THE PROPOSED USE OF COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) FUNDING AND ADOPTION OF
RESOLUTION NO. R-26-01 ADOPTING THE PROJECTED USE OF FUNDS FROM THE CDBG PROGRAM FOR FISCAL YEAR 2026-27
Recommendation: Staff recommend the City Council conduct a public hearing to consider the proposed use of CDBG funds for the Senior Outreach Program and ADAcompliant Sidewalk Curb Ramp Replacement Project in FY 2026-27. Following the public hearing, if the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-26-01, a Resolution of the City Council of the City of San Marino, California adopting the projected use of funds from the Community Development Block Grant program for Fiscal Year 2026-27.”

NEW BUSINESS

2. INTRODUCTION OF ORDINANCE NO. O-26-1424 (FIRST READING) AMENDING SECTIONS 15.11.02 (PROHIBITED USES), 15.03.03
(REQUIREMENT TO OBEY TRAFFIC-CONTROL DEVICES), 15.11.04 (RIDING WITHIN COMMERCIAL ZONE RESTRICTED), AND 15.11.05 (PARKING RESTRICTION) OF CITY OF SAN MARINO MUNICIPAL CODE CHAPTER XV, ARTICLE 11, AND ADDING SECTIONS 15.11.00
(DEFINITIONS) AND 15.11.07 (ENFORCEMENT) OF CITY OF SAN MARINO MUNICIPAL CODE CHAPTER XV, ARTICLE 11 AND AMENDING SECTION 17.02.05 (TRAFFIC) OF CITY OF SAN MARINO MUNICIPAL CODE CHAPTER XVII, ARTICLE 2
Recommendation: Staff recommends the City Council introduce for first reading Ordinance No. O-26-1424. If the City Council agrees with staff’s recommendation, an appropriate motion would be:
“I move to waive full reading and introduce by title only Ordinance No. O-26-1424, an Ordinance of the San Marino City Council amending Municipal Code Sections

15.11.02, 15.03.03, 15.11.04, 15.11.05 and 17.02.05, and adding sections 15.11.00 and 15.11.07 regarding bicycles, electric bicycles, electrically motorized boards, lowspeed vehicles, motorized scooters, and shared mobility devices.”

CONSENT CALENDAR

3. AWARD OF PROFESSIONAL DESIGN SERVICES AGREEMENT TO

NICHOLS CONSULTING ENGINEERS (NCE) IN THE AMOUNT OF
AGENDA – JANUARY 14, 2026 PAGE 4 of 328
$209,745 FOR DEVELOPMENT OF PLANS, SPECIFICATIONS, AND COST

ESTIMATES (PS&E) FOR THE STREET REHABILITATION PROGRAM
PROJECT NO. 25-9271
Recommendation: Staff recommend that the City Council approve an award of a professional design services agreement for the FY 25-26 Street Rehabilitation Program Project to Nichols Consulting Engineers in the amount of $209,745 and authorize the City Manager to execute the agreement on behalf of the City. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve an award of a professional design services agreement for the FY 25-26 Street Rehabilitation Program Project No. 25-9271 to Nichols Consulting Engineers in the amount of $209,745 and authorize the City Manager to execute the agreement on behalf of the City.”

4. REQUEST AUTHORIZATION TO USE THE COOPERATIVE AGREEMENT

BETWEEN SOURCEWELL AND ALL TRAFFIC SOLUTIONS FOR THE
PURCHASE OF TWO SPEEDALERT 24 RADAR MESSAGE SIGNS, IN THE AMOUNT OF $31,889.93, AND FOR THE SOLE SOURCE PURCHASE OF ONE MOTOROLA SOLUTIONS APX8500 POLICE MOBILE RADIO, IN
THE AMOUNT OF $10,404.44, WITH PROGRAMING IN THE AMOUNT OF $2,500, AND ONE PVP COMMUNICATIONS INC. POLICE
MOTORCYCLE HELMET, IN THE AMOUNT OF $2,264.75.

Recommendation: Staff recommend that the City Council authorize the use of the Cooperative Agreement between Sourcewell and ATS, to purchase two SpeedAlert Radar Trailer Message Signs, in the amount of $31,889.93, one Motorola Solutions Inc. APX8500 Police Mobile Radio, in the amount of $10,404.44, with programing in the amount of $2,500, and one PVP Communications Inc. Motorcycle Helmet in the amount of $2,264.75. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the purchase of two radar message boards, one mobile police radio with programing, and one police communication equipped motorcycle helmet in an amount not to exceed $47,794.37.”

5. AWARD OF 4TH OF JULY FIREWORKS DISPLAY AGREEMENT TO PYRO SPECTACULARS, INC. WITH YEAR 1 CONTRACT AMOUNT OF
$44,000.00
Recommendation: Staff recommends the Council award the three-year agreement for 4th of July fireworks displays to Pyro Spectaculars, Inc. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to award a three-year agreement for 4th of July fireworks displays to Pyro Spectaculars, Inc., with the City Manager being authorized to execute the agreement and any future amendments on behalf of the City.”

6. APPROVAL OF AMENDMENT NO. 3 TO THE PROFESSIONAL DESIGN

SERVICES AGREEMENT WITH DUDEK FOR THE CULVERT
AGENDA – JANUARY 14, 2026 PAGE 5 of 328

REPLACEMENT PROGRAM EXTENDING THE TERM THROUGH
DECEMBER 31, 2026
Recommendation: Staff recommend the City Council approve Amendment No. 3 with Dudek extending the term of the Professional Design Services Agreement through December 31, 2026. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Amendment No. 3 with Dudek extending the term of the Professional Design Services Agreement for the Culvert Replacement Program through December 31, 2026, and authorize the City Manager to execute the amendment on behalf of the City.”

7. APPROVAL OF NOTICE OF COMPLETION FOR STREET
REHABILITATION PROJECT NO. 22/23-9271
Recommendation: Staff recommend that the City Council accept the street rehabilitation project as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to accept Street Rehabilitation Project No. 22/23-9271 as complete and authorize the City Clerk to file the Notice of Completion.”

8. APPROVAL OF NOTICE OF COMPLETION FOR THE STORM DRAIN TRASH CAPTURE FILTER PROGRAM PROJECT NO. 46-8026
Recommendation: Staff recommend that the City Council accept the FY 25-26 Storm Drain Trash Capture Filter Program Project No. 46-8026 as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to accept the FY 25-26 Storm Drain Trash Capture Filter Program Project No. 46-8026, performed by G2 Construction, Inc. as complete and authorize City staff to file the Notice of Completion.”

9. APPROVAL OF NOTICE OF COMPLETION FOR PHASE I AND PHASE II OF THE LACY PARK PLAYGROUND REPLACEMENT PROJECT NO. 50- 7039
Recommendation: Staff recommend that the City Council accept Phase I and Phase II of the Lacy Park Replacement Project No. 50-7039 as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to accept Phases I and II of the Lacy Park Replacement Project No. 50-7039 as complete and authorize the City Clerk to file the Notice of Completion.”

10. CASH AND INVESTMENT REPORT FOR THE MONTH OF NOVEMBER 2025
AGENDA – JANUARY 14, 2026 PAGE 6 of 328
Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of November 2025.”

11. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
DECEMBER 2025
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of December 2025. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of December 2025.”

12. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the December 2025 Minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Minutes of the Regular Meeting of December 10, 2025.”

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

FUTURE AGENDA ITEMS

ADJOURNMENT
Posted: 01/09/2026 ALISON WALKER

CITY CLERK
+
City Manager’s Report and
Operational Dashboard
January 14, 2026
PAGE 7 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
84 90 102
98 87 101
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
In-City Incidents
FY 24-25 FY 25-26
84 78 81 85
85 70
-10
40 90
140
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Out-of-City Incidents
FY 24-25 FY 25-26
Fire
Fiscal Year 24-25 Total: 1,080 Current Fiscal Year-to-Date Total: 562 Fiscal Year 24-25 Total: 994 Current Fiscal Year-to-Date Total: 483 PAGE 8 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
0 2
1 2
1 0
0 1
2 3
4 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Cardiac Arrests
FY 24-25 FY 25-26
0 0 0 0 0 0
0 1
2 3
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Return of Spontaneous
Circulation
FY 24-25 FY 25-26
Fire
Fiscal Year 24-25 Total: 14 Current Fiscal Year-to-Date Total: 6 Fiscal Year 24-25 Total: 2 Current Fiscal Year-to-Date Total: 0 PAGE 9 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
0:01:09 0:01:10 0:01:00 0:01:08 0:01:17 0:01:13
0:00:00
0:00:43
0:01:26
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: EMS Turnout
FY 24-25 FY 25-26
0:01:40 0:01:17 0:01:04 0:01:01
0:01:29 0:01:16
0:00:00
0:01:26
0:02:53
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Perentile Response Time: Fire Turnout
FY 24-25 FY 25-26
0:06:12 0:06:31 0:05:53 0:06:28 0:05:58 0:06:18
0:02:53
0:07:12
0:11:31
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: Overall Response
FY 24-25 FY 25-26
The San Marino Fire Department has adopted the National Fire Protection Association (NFPA) 1710 standards for response time reporting. NFPA standards represent aspirational goals for Fire Departments. By measuring response in percentiles rather than averages, the Fire Department is able to more accurately measure performance of responding units. The time reported as the 90th percentile turnout or response time means that 90% of incidents were as fast, or faster, than the reported time.

Fire
Fiscal Year 24-25 Response Rate: 1 min 3 sec Current Fiscal Year Response Rate: 1 min 10 sec Fiscal Year 24-25 Response Rate: 1 min 16 sec Current Fiscal Year Response Rate: 1 min 18 sec Fiscal Year 24-25 Response Rate: 6 min 2 sec Current Fiscal Year Response Rate: 6 min 13 sec Turnout Time - the amount of time after dispatch for firefighters to don safety equipment and start vehicle response.

Overall Response Time - the total amount of time it takes to respond to an incident, from initial dispatch to arriving on scene.

PAGE 10 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
5 4
2 6 6
0 3
5 10
15 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Residential Burglaries
FY 24-25 FY 25-26
9 9 9
7 8
4 0
5 10
15 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Larcenies
FY 24-25 FY 25-26
Police
Fiscal Year 24-25 Total: 79 Current Year-to-Date Total: 26 Fiscal Year 24-25 Total: 113 Current Year-to-Date Total: 46 Burglary - the act of entering a premise with the intent of committing a felony or stealing property.

Larceny - the unlawful removal of property. Any person who feloniously steals, takes, carries, leads or drives away the personal property of another is guilty of larceny theft by either misdemeanor of felony larceny.

PAGE 11 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
129 129 103
143
240
123
0 100
200
300
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Traffic Citations Issued
FY 24-25 FY 25-26
1 3
10 12
0 1
0 5
10 15
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Community Meetings
FY 24-25 FY 25-26
Fiscal Year 24-25 Total: 1,619 Current Year-to-Date Total: 867 Fiscal Year 24-25 Total: 63 Current Year-to-Date Total: 27 Police
PAGE 12 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
90 77 82 85
46 94
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Building Permits Issued
FY 24-25 FY 25-26
5 3 8
7 3
7 0
5 10
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Tree Removal Permits Issued
FY 24-25 FY 25-26
4 3 2 1
6 1
0 10
20 30
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Business Licenses
FY 24-25 FY 25-26
Community Development
Fiscal Year 24-25 Total: 988 Current Year-to-Date Total: 474 Fiscal Year 24-25 Total: 49 Current Year-to-Date Total: 33 Fiscal Year 24-25 Total: 80 Current Year-to-Date Total: 17 PAGE 13 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
0 2
5 4 1 4
0 5
10 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Permits Issued
FY 24-25 FY 25-26
3 4 3 8 4
6 0
5 10
15 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Applications Submitted
FY 24-25 FY 25-26
57 54 66 58 59 50
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Open Code Enforcement Cases
FY 24-25 FY 25-26
Community Development
Fiscal Year 24-25 Total: 34 Current Year-to-Date Total: 16 Fiscal Year 24-25 Total: 54 Current Year-to-Date Total: 28 Fiscal Year 24-25 Average per Month: 71 Current Year-to-Date Average per Month: 57 PAGE 14 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
61 33
79 57
37 34
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Programs Offered
FY 24-25 FY 25-26
12602
3514
1443
3573
677 1788
0 5,000
10,000
15,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Participants
FY 24-25 FY 25-26
27 29 36
48 36
21 0
20 40
60 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Rental Bookings
FY 24-25 FY 25-26
Community Services
Fiscal Year 24-25 Total: 720 Current Year-to-Date Total: 301 Fiscal Year 24-25 Total: 35,707 Current Year-to-Date Total: 23,597 Fiscal Year 24-25 Total: 346 Current Year-to-Date Total: 197 PAGE 15 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
15,875 16,829 15,335 14,040 14,738 13,071
0 10,000
20,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Library Circulation Total
FY 24-25 FY 25-26
14,175 15,142 13,806 12,529 13,219 11,394
1,700 1,687
1,529
1,511 1,519
1,677
0 5,000
10,000
15,000
20,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
FY 2024-25 Library Circulation Breakdown
In-Person Digital
Fiscal Year 24-25 Total: 167,719 Current Year-to-Date Total: 89,888 Community Services
PAGE 16 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
$1,449,398
$1,384,033
$1,008,566
$1,811,878
$1,308,581
$10,528,918
$0
$5,000,000
$10,000,000
$15,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Revenues
FY 24-25 FY 25-26
$6,124,364
$2,736,603
$2,404,470
$3,196,598
$2,106,183
$3,133,828
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Expenses
FY 24-25 FY 25-26
$139,407
$179,584
$135,197
$161,320
$129,679
$121,682
$0
$100,000
$200,000
$300,000
$400,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overtime Expenses
FY 24-25 FY 25-26
Finance
Fiscal Year 24-25 Total: $40,596,077 Year-to-Date Total: $17,491,374 Fiscal Year 24-25 Total: $46,255,179 Year-to-Date Total: $19,702,046 Fiscal Year 24-25 Total: $1,761,786 Year-to-Date Total: $866,869 PAGE 17 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
$15,519,219
$13,084,337
$13,111,117
$11,632,506
$10,237,280
$16,503,283
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
General Fund Balance at End of Each Month
FY 24-25 FY 25-26
$29,036,784
$27,945,761
$26,345,855
$24,401,896
$23,558,742
$30,553,261
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
$45,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overall Cash Balance in the Bank at End of Each Month
FY 24-25 FY 25-26
Finance
PAGE 18 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
99 98 97 99 99 101
90 100
110
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Employees (111 budgeted)
FY 24-25 FY 25-26
64 65 60 58 57 57
0 50
100
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Part-Time Employees
FY 24-25 FY 25-26
Note: For Fiscal Year 2025-26, 111 full-time positions were budgeted by the City Council rather than 112 in the previous year. One full-time police officer position was frozen due to hiring challenges and budget limitations.

Fiscal Year 24-25 Average: 105 Current Year-to-Date Average: 99 Human Resources
Fiscal Year 24-25 Average: 58 Current Year-to-Date Average: 60 Fiscal Year 24-25 Average: 6.1% Current Year-to-Date Average: 11.0% PAGE 19 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
59 55 56 56 58 58
0 50
100
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (Total Open)
FY 24-25 FY 25-26
1 0
3 0
2 2
0 2
4 6
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (New)
FY 24-25 FY 25-26
34 31
57 76 67
135
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Cumulative Days Off (in month)
FY 24-25 FY 25-26
Human Resources
Fiscal Year 24-25 Average: 65 Current Year-to-Date Average: 57 Fiscal Year 24-25 Total: 34 Current Year-to-Date Total: 8 Fiscal Year 24-25 Total: 672 Current Year-to-Date Total: 400 PAGE 20 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
79% 75% 70% 72% 71% 70%
0%
50%
100%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Performance Evaluation Completion Rate
FY 24-25 FY 25-26
Fiscal Year 24-25 Average: 68% Current Year-to-Date Average: 73% Human Resources
PAGE 21 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
51 42
57 55
36 41
0 50
100
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Maintenance Service Requests Opened
FY 24-25 FY 25-26
6% 6% 5% 6%
4% 5%
0%
5%
10%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Fleet Out of Service More Than 3 Business Days
FY 24-25 FY 25-26
Fiscal Year 24-25 Average: 5.3% Current Year-to-Date Average: 5.3% Fiscal Year 24-25 Total: 603 Current Year-to-Date Total: 282 Parks & Public Works
90% 88%
95% 93%
88%
95%
70%
80%
90%
100%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Service Requests Closed Within 5 Business Days
FY 24-25 FY 25-26
Fiscal Year 24-25 Average: 91% Current Year-to-Date Average: 92% PAGE 22 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
14 12 15
6 8 4
0 10
20 30
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Encroachment Permits Issued
FY 24-25 FY 25-26
Capital Projects in Design 2
Capital Projects in Construction 2
Fiscal Year 24-25 Total: 168 Current Year-to-Date Total: 59 4 3 3 4
7 4
0 5
10 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Public Works Afterhours Staff Call Outs
FY 24-25 FY 25-26
Fiscal Year 24-25 Total: 39 Current Year-to-Date Total: 25 Parks & Public Works
PAGE 23 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
43 45
31 45
31 33
0 20
40 60
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Public Record Requests Received
FY 24-25 FY 25-26
6 6
8 6 5 6
0 5
10 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Average Time to Respond to Public Records Requests (days) FY 24-25 FY 25-26
4 0
2 0
2 3
0 2
4 6
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Claims Received
FY 24-25 FY 25-26
City Manager’s Office
Fiscal Year 24-25 Total: 388 Current Year-to-Date Total: 228 Fiscal Year 24-25 Average: 8 Current Year-to-Date Average: 6 Fiscal Year 24-25 Total: 19 Current Year-to-Date Total: 11 PAGE 24 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
10 0 2
5 5
2 0
10 20
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Proclamations and Certificates Prepared
FY 24-25 FY 25-26
3 2
2 1
0 1
0 6
5 2
5 4
2 1
2 6
0 3
0 4
2 4
3 0
0 3
2 4
2 0
1 4
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 City Manager's Office
Finance
Human Resources
Community Development
Parks & Public Works
Fire
Police
Community Services
# of Agenda Items by Department
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Fiscal Year 24-25 Total: 63 Current Year-to-Date Total: 24 City Manager’s Office
PAGE 25 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
0 3 3 4
2 3
0 5
10 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Film Permits Processed
FY 24-25 FY 25-26
1 3
0 5
0 0
0 2
4 6
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Special Event Permits Processed
FY 24-25 FY 25-26
City Manager’s Office
Fiscal Year 24-25 Total: 36 Current Year-to-Date Total: 15 Fiscal Year 24-25 Total: 17 Current Year-to-Date Total: 9 PAGE 26 of 328
City Manager’s Report and Operational
Dashboard
January 14, 2026
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Weekly Briefing Monthly Sign Ups
FY 24-25 FY 25-26
4,383
7,130 9,724
6,193
28,933
9,382 10,035 8,271 7,221
3,892
16,058
8,259
0 10,000
20,000
30,000
40,000
Facebook Instagram
Social Media Reach
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
1,604
2,366
1,223 1,295
657
147
0 1,000
2,000
3,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
LinkedIn Impressions
FY 24-25 FY 25-26
City Manager’s Office
Current Year-to-Date Average: 6
Current Year-to-Date Average: 7,292
PAGE 27 of 328
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer Hillary Guirola-Leon, Finance Director
DATE: January 14, 2026
SUBJECT: PUBLIC HEARING TO CONSIDER THE PROPOSED USE OF

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
FUNDING AND ADOPTION OF RESOLUTION NO. R-26-01

ADOPTING THE PROJECTED USE OF FUNDS FROM THE
CDBG PROGRAM FOR FISCAL YEAR 2026-27

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community
Well-Maintained Infrastructure

BACKGROUND
The Community Development Block Grant (CDBG) is one of the longeststanding federal grant programs and is administered by the U.S. Department of Housing and Urban Development (HUD). CDBG funds are intended to support local community development activities that primarily benefit low-tomoderate income people, eliminate blight or address urgent community needs. Eligible activities include, but are not limited to, affordable housing, public services, and infrastructure improvement such as the removal of accessibility barriers. The CDBG program provides participating cities with flexibility to identify and fund projects that address locally identified community needs while meeting HUD’s national program objectives.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 28 of 328

DISCUSSION
The City of San Marino has participated in the CDBG program for several years. As a condition of participation, the City is required to annually identify eligible projects, conduct a public hearing with appropriate public noticing, and adopt an authorizing resolution approving the proposed use of funds for the upcoming fiscal year. Eligible CDBG activities include acquisition of real property, demolition, relocation, public services, and the construction or improvement of public facilities and infrastructure.

The City’s estimated CDBG allocation for FY 2026-27 is $59,253. Of this amount, staff propose allocating $8,887 toward the Senior Outreach Program administered by the Community Services Department. Federal regulations limit the use of CDBG funds for public service activities to a maximum of fifteen percent (15%) of the total annual allocation, and the proposed funding level complies with this requirement.

The remaining $50,366 is proposed to be programmed toward a future Americans with Disabilities Act (ADA)-compliant sidewalk curb ramp replacement project, consistent with similar projects completed by the City in the current fiscal year. These funds will be transferred to the City’s CDBG Revolving Grant Fund to allow for accumulation and use in subsequent fiscal years to support larger-scale accessibility improvements.

FISCAL IMPACT & PROCUREMENT REVIEW
Funding for both the Senior Outreach Program and the future ADA-compliant sidewalk curb ramp replacement project will be provided entirely through the CDBG program which is administered by the Los Angeles County Development Authority (formerly known as the Los Angeles Community Development Commission). The total estimated allocation for FY 2026-27 is $59,253. As a result, there is no fiscal impact on the City’s General Fund.

The FY 2026-27 Operating Budget will include $8,887 within the Community Service Department budget for the Senior Outreach Program.

Procurement review is not applicable at this time.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

PAGE 29 of 328

RECOMMENDATION
Staff recommend the City Council conduct a public hearing to consider the proposed use of CDBG funds for the Senior Outreach Program and ADAcompliant Sidewalk Curb Ramp Replacement Project in FY 2026-27. Following the public hearing, if the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-26-01, a Resolution of the City Council of the City of San Marino, California adopting the projected use of funds from the Community Development Block Grant program for Fiscal Year 2026-27.”

ATTACHMENTS

1. Resolution No. R-26-01

2. Notice of Public Hearing
PAGE 30 of 328
RESOLUTION NO. R-26-01

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

MARINO, CALIFORNIA ADOPTING THE PROJECTED USE OF

FUNDS FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM FOR FISCAL YEAR 2026-27
WHEREAS, the City of San Marino is a participating agency under the County of Los Angeles Community Development Block Grant Program; and
WHEREAS, the City staff has considered and evaluated projects and programs fulfilling important community needs; and
WHEREAS, on January 14, 2026, the City Council has provided the opportunity for public input regarding the City’s Community Development Block Grant Program for the 2026-27 program year.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Marino, California hereby:

SECTION 1. Approves the projected use of CDBG funds attached hereto as Exhibit A for Fiscal Year 2026-27 and instructs staff to submit the Program Planning Summary for approval to the Los Angeles County Development Authority.

SECTION 2. Approves the inclusion of said projects in the City of San Marino Fiscal Year 2026- 27 budget.

SECTION 3. Authorizes staff to adjust the program budget as necessary to take into account the final CDBG allocation from the US Department of Housing and Urban Development (HUD) and any amounts remaining unspent at the close of the fiscal year.

SECTION 4. Authorizes the City Manager to execute all necessary contracts and agreements with the Community Development Commission and with each approved recipient/subrecipient of the program, together with any changes therein which may be approved by the City Manager and, as necessary, by the City Attorney.

PASSED, APPROVED, AND ADOPTED this 14thday of January, 2026. ___________________________

TONY CHOU
MAYOR
PAGE 31 of 328
CITY OF SAN MARINO RESOLUTION NO. R-26-01

PAGE TWO
ATTEST:
__________________________

ALISON WALKER

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I HEREBY CERTIFY that the foregoing Resolution No. R-26-01 was duly adopted by the City Council of the City of San Marino at a Regular Meeting held on the 14th day of January 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________________________

ALISON WALKER

CITY CLERK
PAGE 32 of 328

EXHIBIT A

CITY OF SAN MARINO
FY 2026-27 PROPOSED CDBG FUNDING RECOMMENDATIONS

PROJECT PROPOSED FUNDING AMOUNT
ADA Compliant Sidewalk Replacement Program $50,366
(Funds to be transferred to CDBG
Revolving Grant Fund for Future Project)
Senior Outreach Program $8,887
TOTAL GRANT AMOUNT: $59,253
PAGE 33 of 328
N-26-01

CITY OF SAN MARINO

NOTICE OF PUBLIC HEARING AND

NOTICE OF PUBLIC REVIEW AND COMMENT PERIOD
Community Development Block Grant Program
Fiscal Year 2026-27
NOTICE IS HEREBY GIVEN that the City Council will hold a Public Hearing at the City Council Regular meeting, Wednesday January 14, 2026 at 6:00 p.m. at the City Hall Council Chambers located at 2200 Huntington Drive, San Marino, CA 91108 to consider the CDBG activities for fiscal year 2026-27. The City welcomes additional comments on the proposed 2026-27 CDBG activities during the scheduled public hearing.

NOTICE IS HEREBY GIVEN that a public review and comment period of the City of San Marino’s proposed Community Development Block Grant (CDBG) activities for the fiscal year 2026-27 will begin on Tuesday December 16, 2025 and conclude on January 14, 2026. These activities are intended to meet the City of San Marino’s housing and community development needs.

The City of San Marino receives CDBG funds from the U.S. Department of Housing and Urban Development (HUD) as a Participating City of the Los Angeles County Community Development Commission Urban County Program. The overall objective of the CDBG program is the development of viable communities through the provision of decent housing, a suitable living environment and the expansion of economic opportunities primarily for low and moderate income persons.

The distribution of these funds is recommended as follows:

Senior Outreach Program: $8,887
Transfer of funds to the CDBG Revolving Grant Fund for future ADA Compliant Sidewalk Replacement Program: $50,366
Total: $59,253
Detailed descriptions of these activities are available through Robert Bauman, Management Analyst (626)-300-0765.

The Community is invited to submit any written comments of the proposed activities to the address below no later than January 14, 2026 by 6:00 p.m.

City of San Marino
c/o Alison Walker, City Clerk
2200 Huntington Drive
San Marino, CA 91108
Or via email: [email protected]
Date Posted December 16, 2025
Location(s) notice posted: City Hall, Crowell Public Library, San Marino Community Center and Stoneman School
PAGE 34 of 328
date
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: John Incontro, Police Chief
Jeremy Bestpitch, Administrative Sergeant
DATE: January 14, 2026
SUBJECT: INTRODUCTION OF ORDINANCE NO. O-26-1424 (FIRST READING) AMENDING SECTIONS 15.11.02 (PROHIBITED
USES), 15.03.03 (REQUIREMENT TO OBEY TRAFFICCONTROL DEVICES), 15.11.04 (RIDING WITHIN COMMERCIAL ZONE RESTRICTED), AND 15.11.05
(PARKING RESTRICTION) OF CITY OF SAN MARINO
MUNICIPAL CODE CHAPTER XV, ARTICLE 11, AND
ADDING SECTIONS 15.11.00 (DEFINITIONS) AND

15.11.07 (ENFORCEMENT) OF CITY OF SAN MARINO
MUNICIPAL CODE CHAPTER XV, ARTICLE 11 AND
AMENDING SECTION 17.02.05 (TRAFFIC) OF CITY OF

SAN MARINO MUNICIPAL CODE CHAPTER XVII, ARTICLE
2 STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Safe Community
Efficient, Responsive, and Effective City Services
Engaged and Connected Residents

BACKGROUND
With the increased popularity and affordability of electric bicycles (e-bikes) throughout the country, the San Marino Police Department has seen an increase in their use within our community. This increase in e-bike use and the pace at which their technology has grown relative to regulations has resulted in public safety concerns within the San Gabriel Valley and the City of San Marino.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 35 of 328
Over the past two years, the San Marino Police Department has received multiple complaints regarding the use of e-bikes and electric scooters throughout the City. Additionally, Police Officers and City staff routinely observe unsafe and unlawful use of e-bikes throughout the City, particularly along Huntington Drive by school aged children. In 2025, e-bikes were involved in three out of the eight traffic crashes in the City of San Marino.

E-bikes fall into three categories as defined by the California Vehicle Code §231 and §312.5. These three categories are:

Class 1 – A bicycle equipped with a motor that provides assistance only when the rider is pedaling, that is not capable of exclusively propelling the bicycle that ceases to provide assistance when the bicycle reaches the speed of 20 miles per hour, and that is not capable of providing assistance to reach speeds of greater than 20 miles per hour.

Class 2 – A bicycle equipped with a motor that may be used exclusively to propel the bicycle, and that is not capable of providing assistance when the bicycle reaches the speed of 20 miles per hour.

Class 3 – A bicycle equipped with a motor that provides assistance only when the rider is pedaling, that is not capable of exclusively propelling the bicycle and ceases to provide assistance when the bicycle reaches the speed of 28 miles per hour, and equipped with a speedometer.

Pedal Bikes – A bicycle is a device upon which a person may ride, propelled exclusively by human power through a belt, chain, or gears, and having one or more wheels.

E-Motorcycles – A vehicle with two or three wheels powered by an electric motor that is intended by the manufacturer to be modifiable to attain a speed greater than 20 miles per hour on motor power alone or to attain more than 750 watts of power, is modified to attain a speed greater than 20 miles per hour on motor power alone or to have motor power of more than 750 watts, or a vehicle that is modified to have its operable pedals removed.

California State Law additionally requires a helmet for riders under the age of 18 for pedal bikes, Class 1 and Class 2 e-bikes. A helmet is required for all riders of Class 3 e-bikes and e-motorcycles. There is no minimum age for riders of pedal bikes, Class1 and Class 2 e-bikes. Class 3 riders must be 16 years old or older. Riders of 3-motorcyles must have a valid driver’s license with a motorcycle endorsement.

PAGE 36 of 328

DISCUSSION

Existing City Regulations
The San Marino City Code currently does not regulate the use of electric bicycles, electric personal assistive mobility devices, electrically motorized boards, low-speed vehicles, motorized scooters, regulated mobility devices, or shared mobility devices.

However, the San Marino City Code prohibits the riding of any bicycle or wheeled toy upon any sidewalk in a business district or adjacent to any place of public assembly and upon undesignated areas within Lacy Park. Examples of such sidewalks/districts include along Huntington Drive and Mission Drive.

State Law
The California Vehicle Code regulates vehicles throughout the State. In the absence of State law, the City may regulate vehicles and traffic enforcement within the City’s police powers.

The California Vehicle Code currently defines bicycles, off-highway motorcycles, electric bicycles, motorized bicycles (or mopeds), and motorized scooters as:

Bicycle – A bicycle is a device upon which a person may ride, propelled exclusively by human power through a belt, chain, or gears, and having one or more wheels (CVC §231).

Off-highway motorcycle – Any two- or three-wheeled vehicle equipped with an internal combustion engine and weighing less than 1,499 pounds. An offroad motorcycle is primarily designed for used off highways (Cal. Code Reg.

Tit. 13, §2411(16)).

Motorcycle – A motor vehicle having a seat or saddle for the use of the rider, designed to travel on not more than three wheels are in contact with the ground (CVC §400).

Electric Bicycle – A bicycle equipped with fully operable pedals and an electric motor that does not exceed 750 watts of power (CVC §312.5).

Motorized bicycle – A two-wheeled or three-wheeled device having fully operative pedals for propulsion by human power, or having no pedals if powered solely by electrical energy, and an automatic transmission, and a motor that produces less than 4 gross brake horsepower and is capable of propelling the device at a maximum speed or not more than 30 miles per hour on level ground (CVC §406).

PAGE 37 of 328
Motorized Scooter – Any two-wheeled device that has handlebars, has either a floorboard that is designed to be stood upon when riding or a seat and footrests in place of the floorboard, and is powered by an electric motor (CVC §407.5).

The Vehicle Code already includes restrictions on the use of conveyances, such as riders wearing helmets.

In response to the recent proliferation of e-bikes and their technological advances, the State Legislature has passed recent legislation that pertains to e-bikes. For example, recent bills that were signed into law require e-bikes to have red reflectors and prohibit operators from bypassing legal speed limits on the e-bikes by unlocking the speed restrictions (AB 544, AB 545, AB 1774).

Another bill that was passed by the Legislature and signed into law prohibits the selling of Class 3 e-bikes to anyone under 16 years of age (AB 965).

Proposed Ordinance
In response to the growing public safety concerns from both the City Council and the community stemming from e-bikes, staff recommends consideration of proposed ordinance No. O-26-1424 (Attachment 1) which would accomplish the following:

Add Definitions for – bicycle, electric bicycle, electric personal assistive mobility device, electrically motorized boards, low-speed vehicle, motorized scooter, regulated mobility device, shared mobility device, and vehicle.

Amend Prohibited Uses to – expressly prohibit bicycles, electric bicycles, electrically motorized boards, low-speed vehicles, motorized scooters, shared mobility devices, or vehicles on any sidewalk in a business district or adjacent to any place of public assembly. Additionally, the amended section would include restricting the riding or operating of these devices in any marked crosswalks unless dismounted by the operator. The amended section would prohibit the use, operation, parking of, or leaving of any bicycle, electric bicycle, electrically motorized board, low-speed bicycle, motorized scooter, or shared mobility device in a manner that endangers or is likely to endanger the safety of any person or property.

Amend Requirement to Obey Traffic-Control Devices – to include electric bicycle, electrically motorized boards, low-speed vehicle, motorized scooter, and shared mobility device.

Amend Riding Within Commercial Zone Restricted to – include electric bicycle, electrically motorized boards, low-speed vehicle, motorized scooter, and shared mobility device.

PAGE 38 of 328
Amend Parking Restrictions to – include electric bicycle, electrically motorized boards, low-speed vehicle, motorized scooter, and shared mobility device.

Add Enforcement to state:

A. A violation of this Article shall be punishable as a misdemeanor, infraction pursuant to SMCC section 01.04.02 or by issuance of an administrative citation pursuant to SMCC section 01.06.05 B. In lieu of a fine or administrative citation as authorized by this code, and in lieu of filing charges in any court having jurisdiction over a violation, the Police Chief or designee may allow a violator of this chapter to complete a Police Department provided safety course for regulated mobility devices.

Amend Traffic to state:

1. A. Motor Vehicles: No person shall drive or have in his/her possession any motor vehicle, motorcycle, motor driven cycle, motorized bicycle, electric bicycle, electrically motorized boards, low speed vehicle, motorized scooter or shared mobility device in Lacy Park without the authorization of the City Manager or their designee, except in designated parking areas.

Outreach and Education
Should the City Council adopt the Ordinance as proposed by staff, a significant amount of outreach will be conducted to ensure that the community is well informed about their responsibilities as it pertains to e-bikes and public safety.

Specifically, Police Department personnel will engage the San Marino Unified School District to partner with their staff in disseminating information about the new ordinance to both parents and students. Given that many of the ebike concerns throughout the City stem from school-aged children, this partnership and the District’s involvement in education will be paramount to the success of this effort and the safety of our community members.

Additionally, City staff will utilize all of the City’s communication channels to educate the community on this important effort including the City Manager’s Weekly Briefing Email, mailed resident guide, outreach events such as National Night Out, and more.

The Public Safety Commission did not receive a presentation regarding this ordinance due to a lack of quorum on the day when this was agendized for the Public Safety Commission.

The safety course for regulated mobility devices would consist of discussing and reviewing proper equipment and gear for regulated mobility devices, rules of the road and applicable laws, hazards and accidents, and best practices. If PAGE 39 of 328
the violator is a minor, a parent or guardian would be required to be in attendance. The course would be no longer than hour in length, would be in a classroom setting, would not include a practical portion, and be provided four times a year. Upon successful completion of the course, the participant would be awarded a certificate of completion. If a violator is issued a second violation, they would not be eligible to take the course a second time, and would be subject to the fine or administrative citation.

FISCAL IMPACT & PROCUREMENT REVIEW
Apart from the staff time necessary to draft and implement this Ordinance, there is no anticipated direct fiscal impact. Some reallocation of staff time will be necessary to educate the community and enforce the new ordinance, but such staff time will be absorbed in current budgets.

LEGAL REVIEW
The City Attorney’s office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council introduce for first reading Ordinance No.

O-26-1424. If the City Council agrees with staff’s recommendation, an appropriate motion would be:
“I move to waive full reading and introduce by title only Ordinance No. O-26- 1424, an Ordinance of the San Marino City Council amending Municipal Code Sections 15.11.02, 15.03.03, 15.11.04, 15.11.05 and 17.02.05, and adding sections 15.11.00 and 15.11.07 regarding bicycles, electric bicycles, electrically motorized boards, low-speed vehicles, motorized scooters, and shared mobility devices.”

ATTACHMENTS

1.Ordinance No. O-26-1424

2.AB 544 Electric Bicycles Required Equipment

3.AB 545 Vehicles - Electric Bicycles

4.AB 1774 Vehicles - Electric Bicycles

5.SMPD E-Bike Public Flyer
PAGE 40 of 328
1 ORDINANCE NO. O-26-1424

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN
MARINO AMENDING SECTIONS 15.11.02 (PROHIBITED USES), 15.03.03 (REQUIREMENT TO OBEY TRAFFIC-CONTROL DEVICES), 15.11.04 (RIDING WITHIN COMMERCIAL ZONE RESTRICTED), AND 15.11.05 (PARKING RESTRICTION) OF CITY OF SAN MARINO MUNICIPAL
CODE CHAPTER XV, ARTICLE 11, AND ADDING SECTIONS 15.11.00 (DEFINITIONS) AND 15.11.07 (ENFORCEMENT) OF CITY OF SAN MARINO MUNICIPAL CODE CHAPTER XV, ARTICLE 11 AND
AMENDING SECTION 17.02.05 (TRAFFIC) OF CITY OF SAN MARINO MUNICIPAL CODE CHAPTER XVII, ARTICLE 2

THE CITY COUNCIL OF THE CITY OF SAN MARINO DOES ORDAIN AS FOLLOWS:

SECTION 1. RECITALS
WHEREAS, the California Vehicle Code regulates the operation of bicycles and electric bicycles; and
WHEREAS, California Vehicle Code Section 231 defines a “bicycle” as a device upon which a person may ride, propelled exclusively by human power, except as provided in Section 312.5, through a belt, chain, or gears, and having one or more wheels; and WHEREAS, Vehicle Code Section 231 also provides that an electric bicycle is a bicycle; and WHEREAS, California Vehicle Code Section 312.5 defines an “electric bicycle,” as “a bicycle equipped with fully operable pedals and an electric motor of less than 750 watts”; and WHEREAS, California Vehicle Code Section 21206 authorizes the City to impose regulations on bicycles, including electric bicycles; and
WHEREAS, California Vehicle Code Section 21100 permits local authorities to adopt rules and regulations by ordinance or resolution regarding the operation of bicycles; and WHEREAS, Vehicle Code Section 21235(g) prohibits operators of motorized scooters upon a sidewalk except as may be necessary to enter or leave adjacent property; and WHEREAS, the City of San Marino (the “City”) has experienced a significant increase in the use of electric bicycles, motorized scooters and other electric or motorized transportation devices, leading to concerns regarding public safety and the need for regulation, and WHEREAS, it is the City Council’s desire to prohibit electric bicycles and motorized scooters on sidewalks; and
WHEREAS, the proposed ordinance is exempt from review under the California Environmental Quality Act Guidelines Section 15061(b)(3) because it can be seen with certainty that it will have no significant negative effect on the environment.

PAGE 41 of 328
2 SECTION 2. Section 15.11.00 of the San Marino City Code is added to read as follows:

15.11.00: DEFINITIONS
For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section:
“Bicycle” has the same meaning as in California Vehicle Code Section 231, as it may be amended from time to time.
“Electric bicycle” has the same meaning as in California Vehicle Code Section 312.5, as it may be amended from time to time.
“Electric personal assistive mobility device” has the same meaning as in California Vehicle Code Section 313, as it may be amended from time to time.
“Electrically motorized boards” has the same meaning as in California Vehicle Code Section 313.5, as it may be amended from time to time.
“Low speed vehicle” has the same meaning as in California Vehicle Code Section 385.5, as it may be amended from time to time.
“Motorized scooter” has the same meaning as in California Vehicle Code Section 407.5, as it may be amended from time to time.
“Regulated mobility device” means a Bicycle, Electric bicycle, Electrically motorized boards, Low speed vehicle, Motorized scooter, Shared mobility device, and any other similar vehicle. “Shared mobility device” has the same meaning as in California Civil Code Section 2505, as it may be amended from time to time.
“Vehicle” has the same meaning as in California Vehicle Code Section 670, as it may be amended from time to time.

SECTION 3. Section 15.11.02 of the San Marino City Code is amended to read as follows:

15.11.02: PROHIBITED USES:

A. Riding on Sidewalks: Unless otherwise expressly allowed by another provision of this title or other applicable law, no person shall use, operate, park or leave any Bicycle, Electric bicycle, Electrically motorized boards, Low speed vehicle, Motorized scooter, Shared mobility device, or Vehicle upon any sidewalk in a business district or adjacent to any place of public assembly.

B. Riding in Crosswalks: No person shall ride or operate a Regulated mobility device in or into any marked pedestrian crosswalk unless such person dismounts from the Regulated mobility device and proceeds on foot wheeling the bicycle, except for the purpose of riding across said crosswalk.

PAGE 42 of 328
3 C. No person shall use, operate, park or leave any Bicycle, Electric bicycle, Electrically motorized boards, Low speed vehicle, Motorized scooter, Shared mobility device in a manner that endangers or is likely to endanger the safety of any person or property.

D. Notwithstanding any other provision of this Code, nothing is intended to apply or otherwise restrict a Regulated mobility device operated by any officer employed by the City while on duty, or as utilized in a safe manner by physically disabled persons as defined under the Americans with Disabilities Act (42 U.S.C. Section 12101 et seq.)
SECTION 4. Section 15.11.03 of the San Marino City Code is amended to read as follows:

15.11.03: REQUIREMENT TO OBEY TRAFFIC-CONTROL DEVICES:

Any person operating a Bicycle, Electric bicycle, Electrically motorized boards, Low speed vehicle, Motorized scooter, and Shared mobility device shall obey the instructions of official traffic-control signals, signs and other control devices applicable to vehicles unless otherwise directed by a police officer.

Whenever authorized signs are erected indicating that no right or left turn or U-turn is permitted, no person operating a Bicycle, Electric bicycle, Electrically motorized boards, Low speed vehicle, Motorized scooter, or Shared mobility device shall disobey the direction of any such sign, except where such person dismounts from the bicycle to make such turn, in which event, such person shall then obey the regulations applicable to pedestrians.

SECTION 5. Section 15.11.04 of the San Marino City Code is amended to read as follows:

15.11.04: RIDING WITHIN COMMERCIAL ZONE RESTRICTED:

No person shall ride or operate a Bicycle, Electric bicycle, Electrically motorized boards, Low speed vehicle, Motorized scooter, or Shared mobility device on or across any street located within the C-1 Commercial Zones of this City, delineated on the official Zoning Map 1 , when such streets or parts thereof have been posted or marked by street paintings indicating the prohibition against bicycle riding.

SECTION 6. Section 15.11.05 of the San Marino City Code is amended to read as follows:

15.11.05: PARKING RESTRICTION:

No person shall park or leave any Bicycle, Electric bicycle, Electrically motorized boards, Low speed vehicle, Motorized scooter, or Shared mobility device upon any street or alley, nor upon any sidewalk in any business district or adjacent to any place of public assembly in such manner as to obstruct or hinder the free passage of pedestrians or other vehicles or devices permitted to use the same. Any Bicycle, Electric bicycle, Electrically motorized boards, Low speed vehicle, Motorized scooter, or Shared mobility device found in violation of this Section may be impounded by the Police Department and returned to the owner under such reasonable conditions as may be established by the Police Chief.

SECTION 7. Section 15.11.07 of the San Marino City Code is amended to read as follows:

PAGE 43 of 328
4 15.11.07: ENFORCEMENT:

A. A violation of this Article shall be punishable as a misdemeanor, infraction pursuant to SMMC section 01.04.02 or by issuance of an administrative citation pursuant to SMMC section 01.06.05.

B. In lieu of a fine or administrative citation as authorized by this code, and in lieu of filing charges in any court having jurisdiction over a violation, the Police Chief or designee may allow a violator of this chapter to complete a police department provided safety course for regulated mobility devices.

SECTION 8. Section 17.02.05.A San Marino City Code is amended to read as follows:

1. A. Motor Vehicles: No person shall drive or have in his/her possession any motor vehicle, motorcycle, motor driven cycle, motorized bicycle, Electric bicycle, Electrically motorized boards, Low speed vehicle, Motorized scooter or Shared mobility device in Lacy Park without the authorization of the City Manager or their designee, except in designated parking areas.

SECTION 9. ENVIRONMENTAL. The City Council finds and determines that this ordinance is not subject to further review under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq.; “CEQA”) for the following reasons: (1) the ordinance is exempt pursuant to Public Resources Code section 21080.17, which exempts the local adoption of ordinances regarding second units in single or multifamily residential zones; (2) the ordinance is exempt under CEQA Guidelines (14 Cal. Code Regs. § 15301), which exempts projects involving the minor alteration of existing residences involving negligible or no expansion of use beyond that already in existence; (3) it will not result in a direct or reasonably foreseeable indirect physical change in the environment (14 Cal. Code Regs.§ 15060(c)(2)); (4) there is no possibility that the ordinance may have a significant effect on the environment (14 Cal. Code Regs.§ 15061(b)(3)); and (5) the ordinance, by itself, does not constitute a “project” as defined in the CEQA Guidelines (14 Cal.

Code Regs. § 15378). The Ordinance is for general policies and procedure-making. It can be seen with certainty that there is no possibility that the Ordinance may have a significant effect on the environment.

SECTION 10. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Chapter, or its application to any person or circumstance, if for any reason is held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Chapter, or its application to any other person or circumstance.

The City Council declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions; paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

SECTION 11. CONSTRUCTION. This Ordinance must be broadly construed to achieve the purposes stated in this Ordinance. It is the City Council’s intent that the provisions of this Ordinance be interpreted or implemented by the City and others in a manner that facilitates the purposes set forth in this Ordinance.

PAGE 44 of 328
5 SECTION 12. VALIDITY OF PREVIOUS CODE SECTIONS. If this entire Ordinance or its application is deemed invalid by a court of competent jurisdiction, any repeal or amendment of the SMMC or other city ordinance by this Ordinance will be rendered void and cause such previous SMMC provision or other city ordinance to remain in full force and effect for all purposes.

SECTION 13. PUBLICATION AND EFFECTIVE DATE. The Mayor shall sign and the City Clerk shall attest to the adoption of this Ordinance and shall cause the same to be published as required by law. This Ordinance takes effect 30 days from the date of its adoption.

PASSED, APPROVED, AND ADOPTED this ___ day of ______________, 2025. _____________________________

TONY CHOU
MAYOR
ATTEST:
__________________________________

ALISON WALKER

CITY CLERK
APPROVED AS TO FORM:
____________________________

JOSEPH MONTES

CITY ATTORNEY
PAGE 45 of 328
6 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss

CITY OF SAN MARINO )
I HEREBY CERTIFY that the foregoing City of San Marino Ordinance No. O-26-_____ was introduced and read by title at a Regular Meeting of the San Marino City Council held on the _____ day of ______, 2026, and was adopted on second reading at an adjourned meeting of the City Council held on the ____ day of ______, 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________

ALISON WALKER

CITY CLERK
PAGE 46 of 328
12/16/25, 9:07 AM Bill Text - AB-544 Electric bicycles: required equipment. https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202520260AB544 1/3 SHARE THIS: Date Published: 07/14/2025 09:00 PM
AB-544 Electric bicycles: required equipment. (2025-2026) Assembly Bill No. 544
CHAPTER 36
An act to amend Sections 21201 and 21212 of the Vehicle Code, relating to vehicles. [ Approved by Governor July 14, 2025. Filed with Secretary of State July 14, 2025. ]

LEGISLATIVE COUNSEL'S DIGEST
AB 544, Davies. Electric bicycles: required equipment.
(1) Existing law requires a bicycle operated during darkness on a highway, sidewalk, or bikeway to be equipped with, among other things, a red reflector or a solid or flashing red light with a built-in reflector on the rear that is visible from a distance of 500 feet to the rear when directly in front of lawful upper beams of headlamps on a motor vehicle. Existing law defines “bicycle” for these purposes to, among other things, include an electric bicycle. Existing law defines an electric bicycle as a bicycle equipped with fully operable pedals and an electric motor that does not exceed 750 watts of power and categorizes electric bicycles into 3 classes. A violation of the provisions relating to the requirements for equipping a bicycle or an electric bicycle is punishable as an infraction.

This bill would require an electric bicycle during all hours to be equipped with a red reflector or a solid or flashing red light with a built-in reflector on the rear that is visible from a distance of 500 feet to the rear when directly in front of lawful upper beams of headlamps on a motor vehicle. By expanding the requirements for equipping an electric bicycle, the violation of which would be an infraction, this bill would impose a state-mandated local program.
(2) Existing law requires a minor to wear a properly fitted and fastened helmet when engaged in specified activities, including operating a bicycle, nonmotorized scooter, or skateboard or wearing in-line or roller skates and requires that the helmet meet the standards of the American Society for Testing and Materials or the United States Consumer Product Safety Commission. Existing law prohibits a record of a violation of those provisions from being transmitted to the court and prohibits the imposition of a fee if the parent or guardian of the minor delivers proof that the minor has a helmet that meets specific standards and has completed a bicycle safety course, as specified. Existing law makes a violation of these provisions an infraction punishable by a fine of not more than $25, except as specified.

This bill would, for a violation of these provisions involving an electric bicycle, prohibit a record of a violation from being transmitted to the court and the imposition of a fee if the parent or guardian of the minor delivers proof that the minor has a helmet that meets the specified safety standards and has completed a specialized electric bicycle safety course. The bill would also specify that the specialized electric bicycle safety course developed by the Department of the California Highway Patrol satisfies the requirement that a person complete a Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites PAGE 47 of 328
12/16/25, 9:07 AM Bill Text - AB-544 Electric bicycles: required equipment. https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202520260AB544 2/3 specialized electric bicycle safety course. By imposing new requirements with respect to electric bicycles, the violation of which would be an infraction, this bill would impose a state-mandated local program. (3) The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement.

This bill would provide that no reimbursement is required by this act for a specified reason.

Vote: majority Appropriation: no Fiscal Committee: yes Local Program: yes THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:

SECTION 1. Section 21201 of the Vehicle Code is amended to read:
21201. (a) A person shall not operate a bicycle on a roadway unless it is equipped with a brake that will enable the operator to make one braked wheel skid on dry, level, clean pavement. (b) A person shall not operate on the highway a bicycle equipped with handlebars so raised that the operator must elevate their hands above the level of their shoulders in order to grasp the normal steering grip area. (c) A person shall not operate upon a highway a bicycle that is of a size that prevents the operator from safely stopping the bicycle, supporting it in an upright position with at least one foot on the ground, and restarting it in a safe manner.
(d) A bicycle operated during darkness on a highway, a sidewalk where bicycle operation is not prohibited by the local jurisdiction, or a bikeway, as defined in Section 890.4 of the Streets and Highways Code, shall be equipped with all of the following:
(1) A lamp emitting a white light that, while the bicycle is in motion, illuminates the highway, sidewalk, or bikeway in front of the bicyclist and is visible from a distance of 300 feet in front and from the sides of the bicycle.
(2) A red reflector or a solid or flashing red light with a built-in reflector on the rear that shall be visible from a distance of 500 feet to the rear when directly in front of lawful upper beams of headlamps on a motor vehicle. (3) A white or yellow reflector on each pedal, shoe, or ankle visible from the front and rear of the bicycle from a distance of 200 feet.
(4) A white or yellow reflector on each side forward of the center of the bicycle, and a white or red reflector on each side to the rear of the center of the bicycle, except that bicycles that are equipped with reflectorized tires on the front and the rear need not be equipped with these side reflectors.

The reflectors and reflectorized tires shall be of a type meeting requirements established by the department. (e) A lamp or lamp combination, emitting a white light, attached to the operator and visible from a distance of 300 feet in front and from the sides of the bicycle, may be used in lieu of the lamp required by paragraph (1) of subdivision (d).
(f) An electric bicycle shall comply with paragraph (2) of subdivision (d) during all hours.

SEC. 2. Section 21212 of the Vehicle Code is amended to read:
21212. (a) A person under 18 years of age shall not operate a bicycle, a nonmotorized scooter, or a skateboard, wear in-line or roller skates, or ride upon a bicycle, nonmotorized scooter, or skateboard as a passenger upon a street, bikeway, as defined in Section 890.4 of the Streets and Highways Code, or any other public bicycle path or trail unless they are wearing a properly fitted and fastened bicycle helmet that meets the standards of either the American Society for Testing and Materials (ASTM) or the United States Consumer Product Safety Commission (CPSC), or a standard subsequently established by those entities. This requirement also applies to a person who rides upon a bicycle while in a restraining seat that is attached to the bicycle or in a trailer towed by the bicycle.
(b) A helmet sold or offered for sale for use by an operator or passenger of a bicycle, nonmotorized scooter, skateboard, or in-line or roller skates shall be conspicuously labeled in accordance with the standard described in PAGE 48 of 328
12/16/25, 9:07 AM Bill Text - AB-544 Electric bicycles: required equipment. https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202520260AB544 3/3 subdivision (a), which shall constitute the manufacturer’s certification that the helmet conforms to the applicable safety standard.
(c) A person shall not sell or offer for sale, for use by an operator or passenger of a bicycle, nonmotorized scooter, skateboard, or in-line or roller skates, a helmet that is not of a type meeting requirements established by this section.
(d) A charge under this section shall be dismissed if the person charged alleges in court, under oath, that the charge against the person is the first charge against that person under this section, unless it is otherwise established in court that the charge is not the first charge against the person. (e) (1) Except as provided in subdivision (d), a violation of this section is an infraction punishable by a fine of not more than twenty-five dollars ($25).
(2) The parent or legal guardian having control or custody of an unemancipated minor whose conduct violates this section shall be jointly and severally liable with the minor for the amount of the fine imposed pursuant to this subdivision.
(f) A record of the action shall not be transmitted to the court and a fee shall not be imposed pursuant to Section 40611 for a citation for not wearing a properly fitted and fastened bicycle helmet pursuant to subdivision (a) if the parent or legal guardian of the person described in subdivision (a) delivers proof to the issuing agency within 120 days after the citation was issued that the person has a helmet meeting the requirements specified in subdivision (a) and the person has completed a local bicycle safety course or, if the violation involved an electric bicycle, a specialized electric bicycle safety course, which may include, but is not limited to, the electric bicycle safety and training program developed by the Department of the California Highway Patrol pursuant to Section 894 of the Streets and Highways Code, or a related safety course, if one is available, as prescribed by authorities in the local jurisdiction.
(g) Notwithstanding Section 1463 of the Penal Code or any other law, the fines collected for a violation of this section shall be allocated as follows:
(1) Seventy-two and one-half percent of the amount collected shall be deposited in a special account of the county health department, to be used for bicycle, nonmotorized scooter, skateboard, and in-line and roller skate safety education and for assisting low-income families in obtaining approved bicycle helmets for persons under 18 years of age, either on a loan or purchase basis. The county may contract for the implementation of this program, which, to the extent practicable, shall be operated in conjunction with the child passenger restraint program pursuant to Section 27360.
(2) Two and one-half percent of the amount collected shall be deposited in the county treasury to be used by the county to administer the program described in paragraph (1). (3) If the violation occurred within a city, 25 percent of the amount collected shall be transferred to, and deposited in, the treasury of that city. If the violation occurred in an unincorporated area, this 25 percent shall be deposited and used pursuant to paragraph (1).

SEC. 3. No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because the only costs that may be incurred by a local agency or school district will be incurred because this act creates a new crime or infraction, eliminates a crime or infraction, or changes the penalty for a crime or infraction, within the meaning of Section 17556 of the Government Code, or changes the definition of a crime within the meaning of Section 6 of Article XIII B of the California Constitution.

PAGE 49 of 328
12/16/25, 9:09 AM Bill Text - AB-545 Vehicles: electric bicycles. https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202520260AB545 1/2 SHARE THIS: Date Published: 07/14/2025 09:00 PM
AB-545 Vehicles: electric bicycles. (2025-2026)
Assembly Bill No. 545
CHAPTER 37
An act to amend Section 24016 of the Vehicle Code, relating to vehicles. [ Approved by Governor July 14, 2025. Filed with Secretary of State July 14, 2025. ]

LEGISLATIVE COUNSEL'S DIGEST
AB 545, Davies. Vehicles: electric bicycles.

Existing law defines an electric bicycle and classifies electric bicycles into 3 classes with different restrictions.

Under existing law, a “class 1 electric bicycle” is a bicycle equipped with a motor that, among other things, provides assistance only when the rider is pedaling and ceases to provide assistance when the bicycle reaches the speed of 20 miles per hour. Under existing law, a “class 2 electric bicycle” is a bicycle equipped with a motor that may be used exclusively to propel the bicycle and is not capable of providing assistance when the bicycle reaches the speed of 20 miles per hour. Under existing law, a “class 3 electric bicycle” is a bicycle equipped with a speedometer and a motor that, in pertinent part, provides assistance only when the rider is pedaling, and that ceases to provide assistance when the bicycle reaches the speed of 28 miles per hour. Existing law prohibits a person from selling a product or device that can modify the speed capability of an electric bicycle so that it no longer meets the definition of an electric bicycle. A violation of the Vehicle Code is an infraction.

This bill would also prohibit a person from selling an application that can modify the speed capability of an electric bicycle. By creating a new prohibition with respect to the modification of an electric bicycle, the violation of which is an infraction, this bill would impose a state-mandated local program.

The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement.

This bill would provide that no reimbursement is required by this act for a specified reason.

Vote: majority Appropriation: no Fiscal Committee: yes Local Program: yes THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:

Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites PAGE 50 of 328
12/16/25, 9:09 AM Bill Text - AB-545 Vehicles: electric bicycles. https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202520260AB545 2/2 (2) Operate in a manner so that the electric motor is disengaged or ceases to function when the brakes are applied, or operate in a manner such that the motor is engaged through a switch or mechanism that, if released or activated, will cause the electric motor to disengage or cease to function. (b) A person operating an electric bicycle is not subject to the provisions of this code relating to financial responsibility, driver’s licenses, registration, and license plate requirements, and an electric bicycle is not a motor vehicle.
(c) Every manufacturer of an electric bicycle shall certify that it complies with the equipment and manufacturing requirements for bicycles adopted by the United States Consumer Product Safety Commission (16 C.F.R. 1512.1, et seq.).
(d) A person shall not tamper with or modify an electric bicycle described in subdivision (a) of Section 312.5 so as to change the speed capability of the bicycle, unless the bicycle continues to meet the definition of an electric bicycle under subdivision (a) of Section 312.5 and the person appropriately replaces the label indicating the classification required in subdivision (c) of Section 312.5. (e) A person shall not sell a product, device, or application that can modify the speed capability of an electric bicycle such that it no longer meets the definition of an electric bicycle under subdivision (a) of Section 312.5.

SEC. 2. No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because the only costs that may be incurred by a local agency or school district will be incurred because this act creates a new crime or infraction, eliminates a crime or infraction, or changes the penalty for a crime or infraction, within the meaning of Section 17556 of the Government Code, or changes the definition of a crime within the meaning of Section 6 of Article XIII B of the California Constitution.

PAGE 51 of 328
12/16/25, 9:11 AM Bill Text - AB-1774 Vehicles: electric bicycles. https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202320240AB1774 1/2 SHARE THIS: Date Published: 07/03/2024 04:00 AM
AB-1774 Vehicles: electric bicycles. (2023-2024)
Assembly Bill No. 1774
CHAPTER 55
An act to amend Section 24016 of the Vehicle Code, relating to vehicles. [ Approved by Governor July 02, 2024. Filed with Secretary of State July 02, 2024. ]

LEGISLATIVE COUNSEL'S DIGEST
AB 1774, Dixon. Vehicles: electric bicycles.

Existing law defines an electric bicycle as a bicycle equipped with fully operable pedals and an electric motor of less than 750 watts, and requires electric bicycles to comply with specified equipment and manufacturing requirements. Existing law prohibits a person from tampering with or modifying an electric bicycle so as to change the speed capability of the bicycle, unless they appropriately replace the label indicating the classification required, as specified. A violation of the Vehicle Code is a crime.

This bill would clarify that the exception to this prohibition only applies if the bicycle continues to meet the definition of an electric bicycle. This bill would prohibit a person from selling a product or device that can modify the speed capability of an electric bicycle such that it no longer meets the definition of an electric bicycle.

Because the bill would prohibit a person from selling certain products, the violation of which would be a crime, the bill would impose a state-mandated local program.

This bill would provide that no reimbursement is required by this act for a specified reason.

Vote: majority Appropriation: no Fiscal Committee: yes Local Program: yes THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:

SECTION 1. Section 24016 of the Vehicle Code is amended to read:
24016. (a) An electric bicycle described in subdivision (a) of Section 312.5 shall meet the following criteria:
(1) Comply with the equipment and manufacturing requirements for bicycles adopted by the United States Consumer Product Safety Commission (16 C.F.R. 1512.1, et seq.). (2) Operate in a manner so that the electric motor is disengaged or ceases to function when the brakes are applied, or operate in a manner such that the motor is engaged through a switch or mechanism that, when released or activated, will cause the electric motor to disengage or cease to function.

Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites PAGE 52 of 328
12/16/25, 9:11 AM Bill Text - AB-1774 Vehicles: electric bicycles. https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202320240AB1774 2/2 (b) A person operating an electric bicycle is not subject to the provisions of this code relating to financial responsibility, driver’s licenses, registration, and license plate requirements, and an electric bicycle is not a motor vehicle.
(c) Every manufacturer of an electric bicycle shall certify that it complies with the equipment and manufacturing requirements for bicycles adopted by the United States Consumer Product Safety Commission (16 C.F.R. 1512.1, et seq.).
(d) A person shall not tamper with or modify an electric bicycle described in subdivision (a) of Section 312.5 so as to change the speed capability of the bicycle, unless the bicycle continues to meet the definition of an electric bicycle under subdivision (a) of Section 312.5 and the person appropriately replaces the label indicating the classification required in subdivision (c) of Section 312.5. (e) A person shall not sell a product or device that can modify the speed capability of an electric bicycle such that it no longer meets the definition of an electric bicycle under subdivision (a) of Section 312.5.

PAGE 53 of 328
*E-motorcycles have different requirements than E-bikes. E-motorcycle riders are required a license, vehicle registration and insurance, and must follow the same rules on the road as motorcycles.

Requirements Pedal Bike Class 1 Class 2 Class 3 E-Motorcycle* Pedal Assist
Throttle
Max Speed Speed Limit 20 mph 20 mph 28 mph 60 mph +
Minimum Age None None None 16 16
Driver’s License No No No No Yes
Helmet Required Under 18 Under 18 Under 18 All Ages All Ages Allowed on Parks Yes No No No No
Allowed on Sidewalk No No No No No
Allowed on Bike Lane Yes Yes Yes Yes No
DMV Registration No No No No Yes
Ride with the flow of traffic.

Obey all traffic signals, signs, and rules of the road.

Always wear a helmet.
(626) 300-0720
Passengers can only ride on secondary seats.
(cannot ride on luggage racks)
Yield to pedestrians.

[email protected]
E-bike
Rules
www.SanMarinoCA.gov
California has three (3) classes of electric bicycles.

Each class determines where and how you can ride.

Prohibited Uses: Riding on Sidewalks – No person shall use or operate any bicycle or wheeled toy upon any sidewalk in a business district or adjacent to any place of public assembly.

PAGE 54 of 328
]
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer DATE: January 14, 2026
SUBJECT: AWARD OF PROFESSIONAL DESIGN SERVICES

AGREEMENT TO NICHOLS CONSULTING ENGINEERS
(NCE) IN THE AMOUNT OF $209,745 FOR DEVELOPMENT

OF PLANS, SPECIFICATIONS, AND COST ESTIMATES
(PS&E) FOR THE STREET REHABILITATION PROGRAM
PROJECT NO. 25-9271

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Well-Maintained Infrastructure

BACKGROUND
Since 2018, the City has included the Street Rehabilitation Program as a core component of its Capital Improvement Program (CIP). This program is guided by the City Council-adopted Pavement Management Plan and is intended to systematically improve the overall condition of the City’s street network. In recent program cycles, street rehabilitation projects have also incorporated additional right-of-way improvements, including replacement of curb and gutter and installation of Americans with Disabilities Act (ADA)-compliant curb ramps along the impacted streets.

The first phase of the Street Rehabilitation Project consists of professional engineering design services. During this phase, the selected consultant evaluates existing conditions data and pavement core samples to determine appropriate treatment strategies for each proposed street segment. This analysis informs the preparation of construction plans, technical Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 55 of 328
specifications, and detailed cost estimates necessary for bidding and construction.

To procure these professional services through a competitive and transparent process, the City issued a Request for Proposals (RFP) via its electronic procurement platform on October 30, 2025. Four (4) proposals were received by the submittal deadline on November 19, 2025. Following a comprehensive evaluation process, staff recommend award of contract to Nichols Consulting Engineers (NCE).

DISCUSSION
The City received four (4) proposals in response to the RFP for professional engineering services for the Street Rehabilitation Project from the following firms:
• AYCE Consulting Engineers, Inc.
• Nichols Consulting Engineers
• NV5, Inc.
• Proactive Engineering Consultants
Staff evaluated each proposal based on the firm’s qualifications, relevant experience, project approach, and understanding of the project scope.

Interviews were also conducted as part of the selection process. In accordance with California Government Code 4526, selection of architectural and engineering services must be based on demonstrated competence and professional qualifications necessary for the satisfactory performance of required services required and may not be based solely on cost.

Based on this evaluation, staff recommend awarding a Professional Design Services Agreement (PDSA) to Nichols Consulting Engineers (NCE). NCE has extensive experience delivering capital improvement projects for municipal agencies, including numerous street rehabilitation and pavement preservation projects. In addition, NCE has significant familiarity with the City, having provided design and construction support services for the City’s three most recent street rehabilitation projects. Staff have found NCE to be responsive, technically proficient, and effective in coordinating with City staff throughout prior projects.

Given NCE’s demonstrated qualifications, proven performance, and familiarity with the City’s street network, staff believe NCE is the firm best suited to successfully deliver the design services for the FY 2025-26 Street Rehabilitation Project.

PAGE 56 of 328

FISCAL IMPACT & PROCUREMENT REVIEW
The adopted FY 2025-26 budget includes a total of $4,001,800 in available funds for the Street Rehabilitation Project, allocated across multiple funding sources as shown below:

Fund Amount
Fund 394 (CIP Fund) $2,276,710
Fund 202 (Gas Tax) $625,090
Fund 215 (Proposition C) $500,000
Fund 243 (Measure R) $250,000
Fund 247 (Measure M) $350,000
Total $4,001,800
NCE’s proposed fee for professional design services is $209,745. Construction costs for the project are currently estimated at approximately $3,500,000, with construction management estimated at approximately $150,000.

Sufficient funding is available within the adopted budget to support the proposed design services contract.

The Finance Director has reviewed this staff report for compliance with San Marino City Code §02.06.05.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommend that the City Council approve an award of a professional design services agreement for the FY 25-26 Street Rehabilitation Program Project to Nichols Consulting Engineers in the amount of $209,745 and authorize the City Manager to execute the agreement on behalf of the City. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve an award of a professional design services agreement for the FY 25-26 Street Rehabilitation Program Project No. 25-9271 to Nichols Consulting Engineers in the amount of $209,745 and authorize the City Manager to execute the agreement on behalf of the City.” PAGE 57 of 328

ATTACHMENTS

1. Draft Professional Design Services Agreement

2. Proposal for Street Rehab PS&E

3. Preliminary Street Map
PAGE 58 of 328
Design Professional Services contract -1-
Revised-7.2025

AGREEMENT FOR PROFESSIONAL DESIGN SERVICES
Contract No. 2025-019
This AGREEMENT FOR PROFESSIONAL DESIGN SERVICES (“AGREEMENT”) is made and entered into effective as of the 14th day of January, 2026, by and between the CITY OF SAN MARINO, a California municipal corporation, located at 2200 Huntington Drive, San Marino, CA 91108 , (“CITY”) and Nichols Consulting Engineers, Chtd. located at 2300 E. Katella Ave., Suite 125, Anaheim, CA 92806 (“CONSULTANT”).

W I T N E S S E T H:

For and in consideration of the promises and of the mutual covenants and agreements herein contained, said parties hereby agree as follows:

1. RECITALS. This AGREEMENT is made and entered into with respect to the following facts:

A. CITY requires professional engineering design services (“SERVICES”); and B. CONSULTANT is qualified to provide certain services to the CITY necessary for said SERVICES; and, therefore, the CITY has elected to engage the services of CONSULTANT upon the terms and conditions hereinafter set forth.

2. SCOPE OF SERVICES.

A. CONSULTANT shall furnish to the City all labor, materials, tools, equipment, services, and incidental customary work necessary to fully and adequately perform those services set forth in Exhibits “A” and hereby incorporated by reference. To the extent that Exhibit A is a proposal from CONSULTANT, such proposals are incorporated only for the description of the scope of services and no other terms and conditions from any such proposal shall apply to this AGREEMENT.

B. Performance of the SERVICES specified herein is made an obligation of CONSULTANT under this AGREEMENT, subject to any changes made subsequently upon the mutual written agreement of the parties.

C. The scope of services to be performed by CONSULTANT under this AGREEMENT shall include, but not be limited to, those services specified in Paragraph 2A hereof.

D. If there is a conflict between any of the provisions of the AGREEMENT and Exhibit A, this AGREEMENT shall have priority in the interpretation of the Parties rights and obligations under this AGREEMENT.

PAGE 59 of 328
Design Professional Services contract -2-
Revised-7.2025

3. PERFORMANCE STANDARDS. While performing this AGREEMENT CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CONSULTANT shall cooperate with CITY if CITY opts to monitor CONSULTANT’s services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have thirty (30) days after such notification to cure any shortcomings to CITY’s satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.

4. FAMILIARITY WITH WORK.

A. By executing this AGREEMENT, CONSULTANT agrees that, to the best of CONSULTANT’s knowledge and belief, CONSULTANT has
(i) Carefully investigated and considered the scope of services to be performed;
(ii) Carefully considered how the services should be performed; and (iii) Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT’s own risk until written instructions are received from CITY.

5. CITY SUPERVISION. Upon 24-hour notice from City, CONSULTANT shall allow City or City’s agents or representatives to inspect at CONSULTANT’s offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained CONSULTANT in connection with this AGREEMENT. City’s rights under this Section 5 shall survive for two years following the expiration or earlier termination of this Agreement. Pursuant to Section 02.06.05 of the San Marino City Code, this AGREEMENT shall not be made without the prior approval of the City Council if it is for professional services of thirty thousand dollars ($30,000.00) or more and shall be executed only by the mayor or city manager. Payment for any services rendered under this AGREEMENT shall be executed and approved by the city manager so long as this AGREEMENT is for professional services between five thousand dollars ($5,000.00) and thirty thousand dollars ($30,000.00).

6. FEE. Compensation to CONSULTANT for the total services to be rendered pursuant to this AGREEMENT shall be in an amount not to exceed $209,745.

PAGE 60 of 328
Design Professional Services contract -3-
Revised-7.2025

7. EXTRA SERVICES. Notwithstanding any other provision herein, no extra services shall be rendered by CONSULTANT under this AGREEMENT unless such extra services first shall have been authorized in writing by the CITY. Any such services so authorized shall be paid by the CITY at rates approved of by the CITY.

8. PAYMENT BY CITY.

A. Compensation. Subject to any limitations provided in the Contract Documents, City agrees to pay CONSULTANT as full consideration for the faithful performance of all of the Work the total amount of two hundred nine thousand seven hundred forty five Dollars ($209,745.00) (“Compensation”).

Pursuant to Section 02.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services of thirty thousand dollars ($30,000.00) or more.

B. Monthly Invoice. CONSULTANT must furnish City with an invoice for the Work performed in accordance with the Contract Documents.

CONSULTANT may not submit invoices more often than once every 30 days .Such invoices shall be submitted within 15 days of the end of the month during which the services were rendered and shall describe in detail the services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed for each day in the period.

C. City Review of Invoices. City will review each invoice and determine whether the Work performed is in accordance with the Contract Documents.

The Director may require CONSULTANT to provide a release of all undisputed Contract amounts contained in the invoice.

D. Disputes on Invoices. If City disputes any item on an invoice, City will give CONSULTANT notice stating the reasons for the dispute. The Parties will meet and confer in good faith to attempt to resolve the dispute.

E. 30 Days to Pay Invoice. Except as to any charges for the Work performed that the City disputes, City will cause CONSULTANT to be paid within 30 days of the date of the invoice or the date that CONSULTANT furnishes City with a release of all undisputed Contract amounts, whichever occurs later.

F. Partial Invoices. In the event there is any claim specifically excluded by CONSULTANT from the operation of any release, City may retain an amount not to exceed the amount of the excluded claim.

G. No Additional Compensation. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the contract documents, and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered PAGE 61 of 328
Design Professional Services contract -4-
Revised-7.2025
in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.

9. TERM. The term of this AGREEMENT shall commence as of the Effective Date and shall continue through December 31, 2026. The CITY may extend said time of completion for delays caused by circumstances beyond the control of either party to this AGREEMENT. Should the consulting contract extend beyond the estimated time for completion of said services, CITY hereby reserves the right to continue CONSULTANT’s services hereunder with any and all fees for such additional services to be compensated by the CITY at rates approved by the CITY.

10. DISPUTES AND REMEDIES.

A. Claims, disputes, and other matters in question between the Parties arising out of or relating to this AGREEMENT or the breach thereof, must be resolved by the following procedure:
(i) CITY and CONSULTANT will exercise their best efforts to resolve disputes through the development of a consensus. A meeting may be requested by CITY or CONSULTANT at any time for the purpose of resolving a dispute. A determination by CITY’S Director of the Department of Public Works will be made within two (2) weeks after a meeting to resolve the dispute;
(ii) If unresolved within thirty (30) days, then City Manager, or his designee, will make a final determination;
(iii) Following the City Manager’s final determination, the Parties may submit any unresolved matters to non-binding mediation. The parties may, but are not required to be, represented by counsel in mediation;
(iv) If the Parties do not agree to mediation, or if mediation does not resolve the Parties’ dispute, the matter may be pursued in Los Angeles County Superior Court, or the United States District Court, Central District of California, if federal jurisdiction exists.

B. The Parties’ rights and remedies under this Agreement are in addition to any other rights and remedies provided by law.

11. PREVAILING WAGE. CONSULTANT is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the SERVICES are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, CONSULTANT agrees to fully comply with such Prevailing Wage Laws. The CITY shall provide CONSULTANT with a PAGE 62 of 328
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copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. CONSULTANT shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the SERVICES available to interested parties upon request, and shall post copies at the CONSULTANT’s principal place of business and at the project site. CONSULTANT shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

12. TERMINATION OF AGREEMENT. The CITY may terminate this AGREEMENT upon giving a thirty (30) day advance written notice of such termination to CONSULTANT.

In that event, the City Manager, or his designee, based upon work accomplished by CONSULTANT prior to notice of such termination, shall determine the amount of fees to be paid to CONSULTANT for such services based upon accepted accounting practices.

CONSULTANT may terminate this AGREEMENT for cause in the event CITY fails to cure a default under this AGREEMENT within thirty (30) days after CONSULTANT has given CITY notice of such default. Upon termination of this AGREEMENT, CONSULTANT shall cease all work under this AGREEMENT and deliver to CITY all materials, reports, documents, notes or other written materials compiled through the last working day this AGREEMENT is in effect.

13. INDEPENDENT CONTRACTOR. CONSULTANT shall act as an independent contractor in the performance of the services provided for in this AGREEMENT and shall furnish such services in CONSULTANT’s own manner and method and in no respect shall CONSULTANT be considered an agent or employee of the CITY.

14. OWNERSHIP OF DOCUMENTS. All financial documents, data, studies, and reports prepared by CONSULTANT under this AGREEMENT are CITY’s property.

CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY’s written noticeand/or upon the expiration or termination of this AGREEMENT.

15. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this AGREEMENT, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or City without CITY’s prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.

16. NONASSIGNMENT. This AGREEMENT is not assignable either in whole or in part by CONSULTANT without the written consent of CITY. Any purported assignment without such consent shall be void and without effect.

17. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a valid Taxpayer Identification Number.

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18. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this AGREEMENT, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

19. INDEMNIFICATION.

A. CONSULTANT hereby agrees to the following:
(i) Indemnification for Professional Services. To the fullest extent allowed by law (including without limitation California Civil Code Sections 2782 and 2782.8), CONSULTANT will save harmless and indemnify CITY and, at CITY’s request, reimburse proportionate defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries, including death or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT’s officers, agents, employees, or
representatives, in the performance of this Agreement.

B. For purposes of this section “CITY” includes CITY’s officers, officials, employees, agents, and representatives.

C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement.

D. CITY does not, and shall not, waive any rights against CONSULTANT which it may have by reason of the aforesaid hold-harmless AGREEMENT because of the acceptance by CITY or the deposit with CITY by CONSULTANT, of any of the insurance policies hereinafter described in this AGREEMENT.

E. The aforesaid hold-harmless AGREEMENT by CONSULTANT shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered, by reason of any of the aforesaid operations of CONSULTANT, or any subcontractor of CONSULTANT, regardless of whether such insurance policies shall have been determined to be applicable to any of such damages or claims for damages.

F. Notwithstanding any provision of this Agreement to the contrary, design professionals shall be required to defend and indemnify the City only to the extent allowed by Civil Code Section 2782.8, namely for claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional. The term "design professional" includes licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors and the business PAGE 64 of 328
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entities which offer such services in accordance with the applicable provisions of the Business and Professions Code.

G. The provisions of this section do not apply to Claims occurring as a result of the City's sole negligence or willful acts or omissions.

20. INSURANCE. Without limiting CONSULTANT’S indemnification of CITY, and prior to commencement of work and/or services under this AGREEMENT, CONSULTANT shall obtain, provide, and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form satisfactory to CITY.

A. General liability insurance. CONSULTANT shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

B. Automobile liability insurance. CONSULTANT shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with Work to be performed under this AGREEMENT, including coverage for any owned, hired, nonowned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

C. Professional liability (errors & omissions) insurance. CONSULTANT shall maintain professional liability insurance that covers the Services to be performed in connection with this AGREEMENT, in the minimum amount of $2,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this AGREEMENT and CONSULTANT agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.

D. Workers’ compensation insurance. CONSULTANT shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).

E. CONSULTANT shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers.

F. Should CONSULTANT obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer’s liability policies. Such policy or policies shall include wording PAGE 65 of 328
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that the excess liability policy follows the terms and conditions of the underlying policies.

G. Proof of insurance. CONSULTANT shall provide certificates of insurance and required endorsements to CITY as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by CITY prior to commencement of performance. Current certification of insurance shall be kept on file with CITY for the contract period and any additional length of time required thereafter. CITY reserves the right to require complete, certified copies of all required insurance policies, at any time.

H. Duration of coverage. CITY shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by CONSULTANT, their agents, representatives, employees, or subconsultants.

I. Primary/noncontributing. Coverage provided by CONSULTANT shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before the CITY’S own insurance or self- insurance shall be called upon to protect it as a named insured.

J. CITY’S rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONSULTANT or CITY will withhold amounts sufficient to pay premium from CONSULTANT payments. In the alternative, CITY may cancel this AGREEMENT.

K. Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the CITY.

L. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against PAGE 66 of 328
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CITY, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow CONSULTANT’S or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. CONSULTANT hereby waives its own right of recovery against CITY and shall require similar written express waivers and insurance clauses from each of its subconsultants.

M. Enforcement of contract provisions (non estoppel). CONSULTANT acknowledges and agrees that any actual or alleged failure on the part of the CITY to inform CONSULTANT of non-compliance with any requirement imposes no additional obligations on the CITY nor does it waive any rights hereunder.

N. Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the CONSULTANT maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.

O. Notice of cancellation. CONSULTANT agrees to oblige its insurance agent or broker and insurers to provide the CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the CONSULTANT’S insurers are unwilling to provide such notice, then CONSULTANT shall have the responsibility of notifying the CITY immediately in the event of CONSULTANT’S failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.

P. Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

Q. Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing.

R. Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that CONSULTANT’S insurance shall apply PAGE 67 of 328
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separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

S. Pass through clause. CONSULTANT agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by CONSULTANT (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of CONSULTANT under this AGREEMENT.

CONSULTANT agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event CONSULTANT’S Subcontractor cannot comply with this requirement, which proof must be submitted to the CITY, CONSULTANT may still be able to utilize the Subcontractor provided CONSULTANT shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the CONSULTANT, but in all other terms consistent with the CONSULTANT’S requirements under this AGREEMENT. This provision does not relieve the CONSULTANT of its contractual obligations under the AGREEMENT and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide CONSULTANT with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the CONSULTANT under this AGREEMENT given the limited scope of work or services provided by the subcontractor. CONSULTANT agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to CITY for review.

T. CITY’S right to revise specifications. The CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the CONSULTANT ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONSULTANT, the CITY and CONSULTANT may renegotiate CONSULTANT’S compensation.

U. Self-insured retentions. Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

V. Timely notice of claims. CONSULTANT shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from PAGE 68 of 328
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CONSULTANT’S performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.

W. Additional insurance. CONSULTANT shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

21. CITY’s Right to Revise Requirements. The CITY reserves the right at any time during the term of the AGREEMENT to change the amounts and types of insurance required by giving the CONSULTANT a ninety (90)-day advance written notice of such change. If such change results in substantial additional cost to the CONSULTANT, the CITY and CONSULTANT may renegotiate CONSULTANT’s compensation.

22. NON-DISCRIMINATION. CONSULTANT shall not discriminate in its recruiting, hiring, promotion, demotion or termination practices on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, or sexual orientation in the performance of this AGREEMENT and shall comply with the provisions of the California Fair Employment and Housing Act as set forth in Part 2.8 of Division 3, Title 2 of the California Government Code; the Federal Civil Rights Act of 1964, as set forth in Public Law 88-352, and all amendments thereto; Executive Order 11246; and all administrative rules and regulations issued pursuant to such acts and order.

23. UNAUTHORIZED ALIENS. CONSULTANT hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act (8 USCA 1101, et seq.), as amended; and, in connection therewith, shall not employ unauthorized aliens as defined therein. Should CONSULTANT so employ such unauthorized aliens for the performance of work and/or services covered by this AGREEMENT, and should the Federal Government impose sanctions against the CITY for such use of unauthorized aliens, CONSULTANT hereby agrees to, and shall, reimburse CITY for the cost of all such sanctions imposed, together with any and all costs, including attorney’s fees, incurred by the CITY in connection therewith.

24. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY’s conflict of interest regulations.

25. WAIVER. Waiver by any party hereto of any term, condition, or covenant of this AGREEMENT shall not constitute the waiver of any other term, condition or covenant hereof.

26. ATTORNEY’S FEES. If litigation is reasonably required to enforce or interpret the provisions of this AGREEMENT, the prevailing party in such litigation shall be entitled to an award of reasonable attorney’s fees, in addition to any other relief to which it may be entitled.

27. BINDING EFFECT. This AGREEMENT shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

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28. PROVISIONS, CUMULATIVE. The provisions of this AGREEMENT are cumulative and in addition to and not in limitation of any rights or remedies available to CITY.

29. NO PRESUMPTION RE: DRAFTER. The parties acknowledge and agree that the terms and provisions of this AGREEMENT have been negotiated and discussed between the parties and their attorneys, and this AGREEMENT reflects their mutual AGREEMENT regarding the same. Because of the nature of such negotiations and discussions it would be inappropriate to deem any party to be the drafter of this AGREEMENT; and, therefore, no presumption for or against validity or as to any interpretation hereof, based upon the identity of the drafter, shall be applicable in interpreting or enforcing this AGREEMENT.

30. ASSISTANCE OF COUNSEL. Each party to this AGREEMENT warrants to each other party as follows:

A. That each party either had the assistance of counsel or had counsel available to it, in the negotiation for, and execution of, this AGREEMENT, and all related documents; and,
B. That each party has lawfully authorized the execution of this AGREEMENT.

31. MODIFICATION. This AGREEMENT shall not be modified except by written agreement of the parties.

32. GOVERNING LAW. This AGREEMENT shall be interpreted and construed according to the laws of the State of California.

33. NOTICE. Whenever it shall be necessary for either party to serve notice on the other regarding this AGREEMENT, such notice may be furnished in writing by either party to the other and shall be served by personal service as required in judicial proceedings or by certified mail, postage prepaid, return receipt requested, addressed to the parties as follows:

CITY:

CONSULTANT:

City of San Marino
2200 Huntington Drive
San Marino, California 91108
Attn: City Manager
Nichols Consulting Engineers
2300 E. Katella Ave. Suite 125
Anaheim, CA 92806
Attn: Vivek Jha
Notice will be deemed effective on the date personally delivered or transmitted by facsimile. If the notice is mailed, notice will be deemed given three days after deposit of the same in the custody of the United States Postal Service, postage prepaid, for first class delivery, or upon delivery if using a major courier service with tracking capabilities.

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Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

34. FORCE MAJEURE. Neither party shall be responsible for delays or failures in performance resulting from acts beyond the control of the offending party. Such acts shall include, but not be limited to, acts of God, fire, flood, earthquake, or other natural disaster, nuclear accident, explosion, war, terrorist attack, embargo, strike, lockout, riot, freight embargo, public regulated utility, or government statutes or regulations superimposed after the fact.

35. ELECTRONIC TRANSMISSION OF AGREEMENT AND SIGNATURE. The Parties agree that this AGREEMENT may be signed and transmitted by electronic mail by either/any or both/all Parties, and that such signatures shall have the same force and effect as original signatures, in accordance with California Government Code section 16.5 and Civil Code section 1633.7.

36. RECORD AUDIT. In accordance with Government Code section 8546.7, records of both the City and the CONSULTANT shall be subject to examination and audit by the City for a period of three (3) years after final payment. [signatures on following page]
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IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed on its effective date by their respective officers duly authorized on their behalf.

OF SAN MARINO, a California municipal
corporation
ATTEST:

By ______________________________
Philippe Eskandar, City Manager
_______________________________
Alison Walker, City Clerk
APPROVED AS TO FORM:

JOSEPH M. MONTES, CITY ATTORNEY
By _____________________________________

“CONSULTANT”

NICHOLS CONSULTING ENGINEERS,
CHTD.

TAXPAYER ID # ___________________
By ______________________________
Print Name: ______________________
Title: _______________________
By ______________________________
Print Name: ______________________
Title: _______________________
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Exhibit A
Scope of Services
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City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 29
Proposed Approach
Based on the City’s RFP and our preliminary site visit, NCE understands the City is seeking a consultant to provide professional civil engineering and pavement engineering services for the FY 2025-26 Street Rehabilitation Project. Based on the City-provided map and street list, this project includes up to 22 street segments covering approximately 2.58 miles. The pavement is generally in “Poor” condition and many of the sections appear suitable for pavement rehabilitation including mill and thick overlays with base repairs or surface reconstructions.

During the Preliminary Design Stage NCE’s pavement engineers will perform a detailed visual pavement condition survey of each street section based on visible distresses and holistic condition of the roadway that goes beyond the typical PCI evaluation and focuses on underlying causes for pavement deterioration. The visual pavement investigation will be summarized in tabular form for the City’s review and approval prior to beginning work on the detailed PS&E. This will be used, in collaboration with the City, to optimize the crucial maintenance resources to provide the most cost-effective pavement treatments.

Based on our experience working with the City of San Marino and other local agencies, the streets often have thin pavement sections without aggregate base and are constructed as either AC directly on native subgrade or on Macadam base. Additionally, the thickness of the pavement structure is often inconsistent making generalized pavement design based on assumed structural capacity and needs challenging. Coring will be able to collect the needed pavement core samples and subgrade samples to properly characterize the existing structural sections and subgrade materials for design.

This will help provide more accurate pavement analysis and minimize costly change orders during construction without blindly overdesigning.

Prior to the development of the 60% plans, NCE will present the preliminary findings of our pavement investigation, including alternatives for the City’s input to guide the overall rehabilitation program. This will also allow our integrated pavement and civil design team to suggest revisions to our scope and approach, including possible revisions to the paving limits or, if necessary, the addition or removal of entire street segments to better meet the City’s budgetary constraints.

We’re able to provide this detailed cost analysis based on years of experience developing similar street preservation programs and understanding the associated cost implications of ADA curb ramp repairs and other roadway construction elements prior to the formal plans development. Providing this high-level summary before producing 60% plans allows us to avoid unnecessary revisions to the street list after development of the 60% plans, helping lead to smoother, more efficient, and cost-effective PS&E development.

While our pavement team is investigating the roadway pavement needs, our civil design team will prepare the project basemap beginning with available aerial imagery and confirmation of concrete flatwork repair or replacement needs during our data collection site walk. The PCC flatwork inspections will encompass the entire corridor including identification of severely damaged and uplifted curb and gutter causing drainage problems and the development of corner curb ramp improvements and driveway aprons per Caltrans Standards or City standards. During our proposal review we noted up to 48 curb corner ramp locations likely requiring ADA upgrades. These 48 locations will be designed utilizing field-collected measurements to determine standard plan curb ramps following City standards. NCE will also develop detailed 1” = 5’ scale or similar curb ramp layout details and annotation for up to 5 locations that may be nonstandard plan curb ramps due to existing conditions.

Once we’ve confirmed the required pavement rehabilitation treatments, paving limits, ADA upgrades, and concrete repairs, NCE will continue with the Preliminary Design to develop the various 60% and 90% roadway improvement plan sheets and striping improvement sheets. We will also develop relevant cost estimation for bid items and technical specifications utilizing the City’s boilerplate specifications as a template. After working with the City through each milestone, we’ll ultimately provide the City with the Final Plans in the Final Design Stage.

Despite well-thought-out PS&Es, there may always exist unknown field conditions and questions that arise during construction. NCE stands by our pavement engineering designs and will be available to the City to provide design services during bidding and construction. One such service is helping City staff re-mark base repairs with the Contractor to avoid potential misunderstanding and costly overruns during the construction of base repairs.

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City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 30
Assumptions: As the project focuses primarily on pavement rehabilitation, we assume:
 City to provide all available utility data, as-builts, and relevant design standards.  Road rehabilitation, including curb ramps, can be designed within the existing City right-of-way (ROW).  No major re-grading and drainage re-design or drainage analysis is required, which will require topographic surveying.
 No permits are anticipated beyond a no-fee City encroachment permit for optional coring work.  No anticipated geometric alterations to intersections or lane reconfigurations.  Striping and markings will be replaced in “like-kind”. No signage plans are required.  No utility relocation design.

Scope of Services
Task 1: Project Management and Meetings
NCE’s Project Manager, Jim Bui, PE, will serve as the City’s single point of contact and will have primary responsibility for coordinating the efforts of the project team. Specific project management tasks to be conducted by Jim include monthly budgeting, invoicing, scheduling, and general project administration. Jim will arrange a kick-off meeting with the City to initiate the work. The objectives of the kick-off meeting will be:
 Review the scope of work.
 Establish paths of communication.
 Review project schedule and critical milestones.
 Review project requirements, including design objectives, budget, constraints, and criteria. The City’s requirements will be further defined during the meeting.  Review and discuss the pertinent City standards, provisions, and practices.  Review City Standard Design Criteria and latest City-adopted formats.  Request background information
 Obtain electronic file of the City’s cover sheet template, title block, and CAD Standards.

Whether a simple preventative maintenance project or a complex reconstruction project, it is critical to establish effective lines of communication with, and coordination among, the various stakeholders from the start to deliver a high-quality project within budget and on schedule. At the kick-off meeting, key deliverables for each Task and the Project Schedule will be reviewed and adjusted accordingly to meet City needs.

The following meetings are included in the scope: kick-off/preliminary meeting (1 hour) and 4 monthly virtual progress meetings (1 hour). The purpose of these meetings will be to identify and resolve design issues that may surface, present design alternatives and recommendations, and continue coordination with project stakeholders, as necessary.

Deliverables
 Kick-Off meeting and monthly progress meeting agendas and minutes.

Task 2: Utility Coordination

2.A: Utility “A” Letters
NCE will coordinate with utility agencies early in the design process of the street rehabilitation project to help avoid potential construction delays and unnecessary disruptions to public services. Utility coordination will be a critical item to keep utility providers informed about the project and schedule to allow for proper notification and planning should utility providers have planned maintenance projects within the subject street sections and/or need to lower/adjust their utilities to accommodate street rehabilitation. As this is a pavement rehabilitation project, we assume there will not be a need for utility relocations.

NCE will utilize a City-provided utility contact list and prepare a Utility “A Letter” on City letterhead for City distribution.

Working with other agencies, we have observed that utility letters receive more prompt attention when distributed by a City. This can also help avoid utility agencies assessing additional mapping and reproduction costs, thus resulting in costPAGE 75 of 328 City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 31
effective utility coordination. NCE will then track the progress of inbound and outbound responses in a utility tracking matrix. NCE will coordinate with the City so that the early notification following our revised treatment recommendation list from Task 3 will allow utility providers to perform maintenance on their facilities prior to moratorium on the street paving area and/or assess their utilities and the possible need to lower/adjust their facilities, which can take up to a year or longer.

In addition, it is assumed that all utility operators do not assess additional charges for working with a design consultant.

If utility operators assess any mapping or research charges for working with a design consultant, these utility operator charges will be included as additional expenses to the project.

Deliverables
 Utility Notification “A Letters” and Utility Contact Matrix.

2.B: Utility “B” Letters
After completion of the 90% or 100% draft Plans, NCE will also prepare a final Utility “B” Letter informing local utility operators of impending construction and moratorium requirements. Letters will be prepared and tracked similar to the Utility “A” letters.

Deliverables
 Utility Notification “B Letters” and Utility Contact Matrix.

2.C: Utility “C” Letters (Optional)
An Optional Utility “C Letter” may be prepared.

Deliverables
 Utility Notification “C Letters” and Utility Contact Matrix.

Task 3: Pavement Design

3.A: Pavement Condition Surveys
NCE will perform a detailed pavement condition survey of the subject street segments based on visually observable distresses. This condition survey will go beyond the typical PCI inspections conducted as part of the Pavement Management Program. In addition to noting the presence of load-related and environmental distresses, such as alligator cracking, longitudinal and transverse cracking, rutting, patches and utility cuts, distortions, and depression, NCE pavement designers will focus on underlying pavement concerns. This will provide NCE’s pavement engineers with preliminary pavement design information to be further refined with the aid of a focused pavement coring and subgrade laboratory testing program.

In addition, potential base repairs will be identified in the field. At a minimum, the prevailing type of distress, approximate location, and approximate size of repairs will be recorded. If requested, a minor field marking in white paint may be made at each location for future site review. These base repair surveys will be used in the preparation of approximate bid quantities and repair data presented on the engineering plans.

The results of our inspection will be summarized in tabular form by street segment, including proposed treatments and costs. If the pavement treatments require adjustment to fit within the City’s target construction budget, we can make early adjustments to the treatments or paving limits, saving valuable design efforts.

NCE will document localized base repairs using GPS equipment with a typical accuracy up to 2-5 feet. The collected data will be processed in GIS and delivered as a KMZ file, detailing the street name, address, and dimensions of each repair.

Our scope of work and condition surveys do not address issues including, but not limited to traffic, safety and road hazards, geometric issues, or short-term maintenance that should be performed (i.e., pothole repairs).

Deliverables
 Pavement Treatment Recommendations Table
 Base Repair Summary photo log (KMZ) with geotagged locations PAGE 76 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 32

3.B: Pavement Coring Program and Laboratory Testing
NCE will obtain pavement core samples to support the evaluation of potential subgrade deficiencies. Pavement coring will enable NCE to verify existing layer thicknesses, identify material types, and assess subgrade conditions. These findings are essential for developing accurate pavement designs and determining cost-effective and durable rehabilitation strategies. This information is critical for developing accurate pavement designs and selecting cost-effective and durable rehabilitation strategies. NCE will collect pavement cores at intervals of every 1,500 lane-feet, or a minimum of two cores per street segment, whichever is greater. In addition, NCE will collect at least one soil sample per street segment.

For the project we assume up to 27 core locations that we estimate will take up to 3 days to complete. Cores will be marked for utility clearance via DigAlert®. For each core sample, NCE will measure and record the thickness and material type of each layer encountered in the pavement structural section, including the presence of pavement reinforcing fabric or macadam base.

Bulk samples of subgrade will be obtained at locations in accordance with the stated key assumptions. For the project we assume up to 12 sets of lab tests. We will collect bulk samples of subgrade materials at the core locations for laboratory testing such as R-value, moisture content and Atterberg Limits determinations.

The core holes will penetrate through the pavement section and will then be backfilled with the excavated materials capped with asphalt concrete cold patch on asphalt streets. NCE will then compile the coring and laboratory data and append it to its pavement design memorandum. Each core sample will be logged and stored at NCE’s office and retained through the duration of the project including construction before they are disposed. Additionally, NCE will apply for and obtain a no-fee encroachment permit from the Client prior to starting the coring. In addition, NCE may conduct dynamic cone penetrometer (DCP) testing to estimate the thickness of the existing AB layer.

Temporary traffic control will be provided by a third-party vendor in accordance with the 2024 WATCH Manual. It is assumed that formal traffic control plans are not required, but may be provided for additional scope and fee if required.

Deliverables
 Pavement Coring Summary Table including coring logs, photos, and maps  Laboratory Testing Results
 Executed No-Fee Encroachment Permit

3.C: Pavement Design Report
A brief pavement design report summarizing the results of the condition surveys as well as the coring and laboratory testing results will be prepared for the City to aid in the proper selection of pavement repairs. It is assumed the City will provide NCE with relevant traffic information for each street segment including traffic index (TI) values. Using the TI information provided by the City, NCE will provide recommended pavement repairs including structural need of each street segment and required overlay thickness and mill depth, as well as surface reconstruction recommendations as needed. Construction-specific information such as subgrade preparation or over-excavation will also be provided as needed. In the case of encountered paving fabric or Macadam road base, additional construction-specific handling information will be provided.

The report may include recommendations including, but not limited to the following:
 Conventional HMA pavement overlays or mill and overlays.  Asphalt Rubber Hot Mix (ARHM) overlays or mill and overlays.  Surface Pavement Reconstruction.
 Full-width milling, micro-milling, and wedge grinding requirements.  Quantities and treatments of failed pavement sections (base repairs).

Deliverables
 Draft & Final Pavement Design Report including budgetary costs.

PAGE 77 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 33
Task 4: Plans, Specifications, and Cost Estimates (PS&E)

4.A: Design Data Gathering
Starting with the data collected under Task 3 for pavement design, additional relevant roadway geometric information will be collected for the development of pavement maintenance, rehabilitation and reconstruction plans. NCE’s field staff will utilize mobile data collectors to inventory relevant roadway design data such as street widths, pavement cross slopes, utility locations, concrete flatwork repairs, ADA curb ramp evaluation at intersection corners, and alley intersection evaluations.

NCE’s field staff will inventory required curb & gutter (C&G) repairs to address obvious drainage issues or shattered concrete, including marking repair locations in white paint for easy identification. Attributes may include the type and width of curb and gutter (as they vary across project streets), major distress, presence of existing failed repairs, tree-root related damage, and repair length. C&G repairs may include driveway aprons.

Intersection corners with sidewalk and no curb ramp or a curb ramp missing a detectable warning surface will be evaluated for key curb ramp layout information. As part of our preliminary proposal reconnaissance, we identified 48 non-complaint curb ramps. We assume that the curb ramps do not require detailed topographic surveying or field evaluation, no utility work beyond minor adjustment of frames and covers to grade and no larger intersection geometric design or analysis is required.

For each curb ramp corner NCE staff will collect key curb ramp layout information including the curb height on both sides of the proposed ramp location, existing sidewalk widths, prevailing sidewalk slope, and representative photographs. The presence of major utilities such as catch basins, traffic signals, and utility vaults or pull boxes will also be noted during our field evaluation. This basic inventory will be utilized by NCE to provide the City with curb ramp details including critical dimensions and the selection of possible types of ADA curb ramp replacement and quantity.

Surface visible utilities including manhole lids, pull boxes, valve boxes, traffic signal detector loops, and catch basins within the paving limits will be approximately located in the field using GIS methods through a combination of handheld GPS devices and aerial imagery. The collected data will be sufficient for the development of basic roadway layout plans.

Underground utility mapping such as utility potholing or ground penetrating radar (GPR) is not included.

4.B: 60% PS&E
Basemap P5reparation
NCE will utilize the field data collected under Task 4.A in conjunction with publicly available aerial imagery to develop a suitable project basemap for pavement preservation design, including ancillary concrete repairs and ADA curb ramp upgrades. The basemap will also depict surface visible utility features such as manholes and utility valves sufficient to call out for protection or adjustment during paving operations.

NCE will utilize a combination of publicly available Los Angeles County GIS parcel limits and GIS City limits to depict necessary ROW information for collaboration with stakeholders and aid in depicting paving limits. Based on our understanding of the pavement rehabilitation scope, no additional ROW is required for the design of the project. 60% PS&E
The 60% draft PS&E will incorporate the various data collection efforts and pavement design compiled as part of previous tasks. The 60% roadway plans will incorporate typical design elements including layout plans, striping plans, pavement treatments, base repairs (digouts), approximate GIS right-of-way parcel lines, wedge grinds, conform grind locations at intersecting side streets, concrete flatwork repairs, curb ramp layouts, driveway apron repairs, and limits of paving work.

Surface visible utility structures will be identified on the Plans for either adjustment or protection.

In general, concrete flatwork such as curb and gutter, sidewalk, and driveway aprons will only be depicted schematically based on approximate outlines utilizing publicly available aerial imagery. These layouts will be of sufficient accuracy to conduct concrete flatwork repairs.

PAGE 78 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 34
Curb ramps will be designed per Caltrans Standard Plans or similar City Standards only the approximate shape and relative size will be drawn on the Plans, with a callout for the relevant Standard Plan installation. For curb ramps that may be non-standard or have potential issues due to existing conditions, we have assumed 10% or up to 5 locations may require detailed plan layouts at a 1” = 5’ scale or similar.

The Plans will be prepared in AutoCAD Civil 3D 2024 format, or similar on 24” x 36” sheets, utilizing the City’s Title Block and CAD Template as agreed upon during Task 1 and drawn at a scale of 1” = 40” for improvement plans and striping plans. We assume the existing striping and signage present is currently adequate. We do not anticipate significant revisions to striping and will only design existing striping in like-kind according to the CA MUTCD with minor adjustment for the new curb ramp layouts.

Anticipated 60% Street Improvement Plan List
 (1) – Title Sheet with Location Map and Vicinity Map
 (1) – Notes, Legend, and Abbreviations Sheet
 (13) – Roadway Improvement Plans (1” = 40’)
 (13) – Striping Plans (1” = 40’)
 (1) – Curb Ramp Detail Layout Sheet for up to 5 locations (1” = 5’)  (1) – Construction Details
The Engineer’s Estimate of Probable Construction Cost will be prepared in MS Excel format using a Bid Item format and will be based on the most recent construction cost data available to NCE for projects of this type. Because of NCE’s involvement in the design and construction of numerous similar projects in Southern California as well as the City’s previous Street Rehabilitation Project, we are confident in our ability to estimate the construction cost of the City’s project.

NCE assumes the city will provide boilerplate specifications suitable for the development of the roadway rehabilitation project in MS Word Format. NCE will provide revisions to the Special Provisions related to the specifications for materials or construction related to our bid items using the 2024 APWA Greenbook Specifications with select 2025 Caltrans Standard Specifications. NCE assumes the City will develop the “front-end” specifications including bid book and we will only be responsible for adding project-specific modifications and information.

Deliverables
 Electronic Deliverables - 60% draft plans (PDF), 60% draft Engineer’s Estimate of Probable Construction Cost (PDF), 60% Special Provisions (MS Word), and 60% draft General Provisions (MS Word)

4.C: 90% PS&E
The 60% PS&E will be revised to incorporate design review comments received from the City. NCE will meet with the City to review these comments, from which the Draft 90% PS&E will be prepared. NCE will further refine the design to a 90% level of design at this stage. This will include fine-tuning of improvement plans for the pavement rehabilitation of streets and additional detail development. The draft 90% PS&E will then be packaged and submitted similarly to the 60% PS&E, unless directed otherwise.

Deliverables
 Electronic Deliverables - 90% draft plans (PDF), 90% draft Engineer’s Estimate of Probable Construction Cost (PDF), 90% Special Provisions (MS Word), 90% draft General Provisions (MS Word), 60% Comment Resolution Matrix

4.D: Final PS&E
The 90% PS&E will be prepared to incorporate final design review comments received from the City. NCE will meet with the City to review these comments, from which the Final PS&E will be prepared. The Final PS&E will be finalized and sent to the City as a digital check set prior to printing. The final package will be stamped and signed by a registered professional engineer and packaged in a bid-ready format.

PAGE 79 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 35
Deliverables
 Electronic Deliverables - Final plans (PDF), Final Engineer’s Estimate of Probable Construction Cost (PDF), Final Special Provisions (MS Word), and Final General Provisions (MS Word) Task 5: Bidding and Construction Support

5.A: Bidding Support
NCE will be available to provide assistance during the advertisement and bidding period of the project. This will include attendance at the pre-bid meeting, preparation of verbal and written responses to questions received about the project design, and preparation of clarifications and exhibits to the PS&E that are deemed necessary. NCE can also assist the City in determining the responsiveness of bids received and with checking and tabulating bid results. We have included up to 12 hours of staff time for bidding support, and any effort beyond that will be on a time-and materials basis at an additional cost.

Deliverables
 Attend pre-bid meeting
 Prepare responses to questions received regarding project design  Prepare one (1) bid addendum as necessary
 Provide assistance with bid responsiveness (as needed)

5.B: Construction Support
We assume the project construction phase will be professionally managed by the City’s Construction Manager (CM) including the required inspection staff. At a minimum, the construction support services are anticipated to include attendance at the construction kick-off meeting, responding to contractor requests for information (assume up to 3 RFI’s) and providing recommendations for necessary changes to the construction documents due to unforeseen field conditions. Construction support will also include material submittal review for conformance with the NCE-developed Special Provisions.

For a typical roadway rehabilitation project, we anticipate the following material submittals to be reviewed by NCE:
 Tack Coat Submittal.
 Permanent and Temporary Paving Asphalt Concrete Mix Design.  PCC Slab Replacement Mix Design and Jointing Plan.
 C&G, Cross Gutter, Spandrel, Driveway Apron, and Curb Ramp PCC Mix Design.  ADA Detectable Warning Surface Submittal.
 Utility Frame and Cover or Manhole Adjustment PCC Mix Design.  Aggregate Base for Base Repairs.
 Permanent and Temporary Pavement Striping and Markings Submittal.

The limited number of hours (40 Total) to provide construction support services in the Fee Estimate is an estimate only.

The actual cost will be dependent on the City and Contractor and will be billed on a time and materials basis.

Deliverables
 Attend Construction Kickoff Meeting
 As-needed RFI responses (up to 3) and submittal review during construction.

5.C: As-Built Plans (Optional)
We assume the City’s CM will provide legible, consolidated as-built plan redlines for NCE to develop as a digital as-built of the project Plans. NCE will submit an electronic copy of the as-builts to the City in PDF format. We assume up to 14 hours to prepare as-built drawings. The actual cost will be dependent on the City and Contractor and will be billed on a time and materials basis.

Deliverables
 Digital as-built of the Plans (PDF) and CAD E-Transmittal PAGE 80 of 328
Design Professional Services contract -16-
Revised-7.2025
Exhibit B
Cost Proposal
PAGE 81 of 328
Task Description
Project
Manager
Principal
Eng
QC/QA
Manager
Project
Eng I
Staff
Eng II
Staff
Eng I
Senior Field
Tech
Tech
Editor
Labor
Expenses Coring
Pavement
Lab Testing
Traffic
Control
Reimburseable
Expenses Total Cost
Rate $220 $300 $300 $180 $170 $160 $130 $110

1. Project Management and Meetings
A. Project Management and Meetings 16 4 48 4 $ 7,240 $ 200 $ 7,440 Sub-Total 16 4 0 4 8 0 0 4 $ - 7,240 $ - $ - $ 200 $ 7,440 $

2. Utility Coordination
A. Utility "A" Letter 2 8 24 2 $ 100 5,860 $ $ 5,960
B. Utility "B" Letter 2 6 16 1 $ 100 4,130 $ $ 4,230
C. Utility "C" Letter (Optional) 1 4 12 1 $ 50 2,930 $ $ 2,980 Sub-Total Without Optional 4 0 0 0 14 40 0 3 $ - 9,990 $ - $ - $ 200 $ 10,190 $ Sub-Total With Optional 5 0 0 0 18 52 0 4 $ - 12,920 $ - $ - $ 250 $ 13,170 $

3. Pavement Design
A. Pavement Condition Surveys 22 28 16 1 $ 300 8,750 $ $ 9,050 B. Pavement Coring and Laboratory Testing 22 6 8 32 1 $ 16,500 7,670 $ 10,824 $ 7,590 $ 500 $ $ 43,084 C. Pavement Design Report 2 2 12 41 $ 100 3,950 $ $ 4,050 D. Additional 1 Day Coring (Optional) 41 $ 5,500 630 $ 2,300 $ - $ $ 8,430 Sub-Total Without Optional 6 0 6 46 0 28 32 3 20,370 $ 16,500 $ 10,824 $ 7,590 $ 900 $ 56,184 $ Sub-Total With Optional 6 0 6 46 0 28 36 4 21,000 $ 22,000 $ 10,824 $ 9,890 $ 900 $ 64,614 $

4. Plans, Specifications & Estimates
A. Design Data Gathering 4 12 40 2 $ 500 9,540 $ $ 10,040 B. 60% Draft PS&E 40 4 16 24 120 160 6 $ 500 65,780 $ $ 66,280 C. 90% Draft PS&E 24 2 12 16 60 60 4 $ 250 32,600 $ $ 32,850 D. 100% PS&E 16 1 6 8 24 32 2 $ 200 16,480 $ $ 16,680 Sub-Total 84 7 34 48 216 292 0 14 124,400 $ - $ - $ - $ 1,450 $ 125,850 $

5. Design Services During Bidding and Construction
A. Bidding Support 44 40 $ 100 2,280 $ $ 2,380
B. Construction Support 14 12 12 2 $ 200 7,500 $ $ 7,700 C. As-Built Plans (Optional) 4 12 2 $ 100 3,140 $ $ 3,240 Sub-Total Without Optional 18 0 0 16 16 0 0 2 9,780 $ - $ - $ - $ 300 $ 10,080 $ Sub-Total With Optional 22 0 0 16 28 0 0 4 12,920 $ - $ - $ - $ 400 $ 13,320 $ I. Total (Without Optional) 128 11 40 114 254 360 36 27 172,410 $ 22,000 $ 10,824 $ 9,890 $ 3,050 $ 209,744 $ II. Total (With Optional) 133 11 40 114 270 372 36 30 178,480 $ 22,000 $ 10,824 $ 9,890 $ 3,200 $ 224,394 $

1. For Task 2 contacting non-responsive utilities multiple times is not included. Mapping, reproduction, and shipping fees charged by utility operators are not included.2. Task 3.B assumes up to two (3) days of pavement coring with temporary traffic control services.3. Task 5 are estimated hours only. Actual hours are subject to bidding and construction requests and will be charged on a time and materials basis.

City of San Marino
PS&E For FY 2025-26 Street Rehabilitation Project
Cost Proposal
November 19, 2025
Labor Hours
PAGE 82 of 328
SubmiƩed By:
300 E 2nd Street, #1210
Reno, NV 89501
(775) 329-4955
SubmiƩed By:
2300 E Katella Avenue, Suite 125
Anaheim, CA 92806
(657) 275-3018
Anaheim | Reno | Lake Tahoe | Point Richmond | Oakland | Sacramento | ScoƩsdale November 19, 2025
City of San Marino

PROPOSAL
PS&E for FY 2025-26 Street RehabilitaƟon Project
PAGE 83 of 328
City of San Marino
PS&E for FY 2025-26 Street Rehabilitation Project
Page | i
Table of Contents
Transmittal Letter ......................................................................................................................................................... 1 Table of Contents ........................................................................................................................................................... i Executive Summary ...................................................................................................................................................... 3 Qualifications and Experience ...................................................................................................................................... 4 Background with the City .......................................................................................................................................... 4 Firm Overview ........................................................................................................................................................... 4 Organizational Structure ........................................................................................................................................... 4 Areas of Expertise ..................................................................................................................................................... 5 Subconsultants .......................................................................................................................................................... 8 Organization Chart .................................................................................................................................................... 8 Key Personnel ........................................................................................................................................................... 8 Roles and Responsibilities ......................................................................................................................................... 9 Support Staff Roles and Responsibilities ................................................................................................................ 10 Capacity and Available Resources .......................................................................................................................... 10 Key Personnel Workload ......................................................................................................................................... 10 Resumes .................................................................................................................................................................. 11 Relevant Experience ............................................................................................................................................... 23 Substitution of Personnel ....................................................................................................................................... 27 Client References ........................................................................................................................................................ 28 Proposed Approach .................................................................................................................................................... 29 Scope of Services .................................................................................................................................................... 30 Schedule .................................................................................................................................................................. 36 Financial Statements ................................................................................................................................................... 37 Claims and Litigation History ...................................................................................................................................... 37 Letter from Insurance Broker ..................................................................................................................................... 37 Professional Services Agreement ............................................................................................................................... 37 Proposal Authorization ............................................................................................................................................... 37 Discretionary Supplemental Materials ....................................................................................................................... 37 Additional Information ............................................................................................................................................... 37 Pricing Proposal .......................................................................................................................................................... 37 PAGE 84 of 328
2300 E Katella Ave, Suite 125
Anaheim, CA 92806
(657) 275-3018
Transmittal Letter
November 19, 2025
Amber Shah
Parks & Public Works Director/City Engineer
City of San Marino
2200 Huntington Drive
San Marino, California 91108-2639
Proposal to Provide PS&E Services for FY 2025-26 Street Rehabilitation Project Dear Ms. Shah and Members of the Selection Committee:

Nichols Consulting Engineers, CHTD (NCE) is excited to enter into a Professional Design Services agreement with the City of San Marino to provide PS&E Services for FY 2025-26 Street Rehabilitation Project.

NCE understands that the City of San Marino is seeking professional civil engineering services to prepare plans and specifications for their annual street rehabilitation project with construction planned to occur in Spring/Summar 2026.

NCE has previously provided engineering support services to the City including the development and updates for the City’s recent Pavement Management System (PMS), as well as the preparation of pavement design and plans, specifications, and estimates (PS&E) for previous annual street rehabilitation programs. Through this previous experience NCE has learned the nuances of the existing pavement system, possible challenges, and the best approach to maximize the City’s crucial pavement funding to address as many streets as possible per annual paving program. We’re aware of the extensive need for curb and gutter repairs, which can be an outsized cost of the program. With Huntington Drive in this year’s program, we’ll also be evaluating the median curb and gutter for repair or replacement needs. For major pavement rehabilitation such as thick mill and overlays, we’ve also learned to take advantage of existing Macadam base where it is still sufficiently thick and in sound condition to re-use as part of the rehabilitation program, saving the City crucial pavement funding.

Per the RFP, below are the required statements:
a. Legal name and address of the
company.

Nichols Consulting Engineers, CHTD.
2300 E. Katella Avenue, Suite 125, Anaheim, CA 92806
b. Legal form of company (partnership,
corporation).

NCE was incorporated in the State of Nevada in 1990 as a C Corporation.

California Foreign Corporation: 1916885; California DIR: 1000017867 NCE is registered with the California Secretary of State to conduct business within the State of California.
c. Proposed Organizational Team
Members
Project Manager – Jim Bui, PE; QA/QC Manager – Franz Haidinger, PE; Civil Design Lead – Patricia Oelkers; Pavement Engineer – Mahmoud Samara
d. Name, title, address, email address, and
telephone number of the person
authorized to negotiate contract.

Vivek Jha, Principal/Southern California Operations Manager 2300 E. Katella Avenue, Suite 125, Anaheim, CA 92806
Phone: (657) 275-3018; Mobile: (909) 362-7936; Fax: NA
Email: [email protected]
PAGE 85 of 328
Page | 2
e. Name, title, address, email address, and
telephone number of the proposal contact
person.

Jim Bui, Project Manager
2300 E. Katella Avenue, Suite 125, Anaheim, CA 92806
Phone: (657) 275-3018; Mobile: (714) 606-8035; Fax: NA
Email: [email protected]
f. Person Authorized to obligate the
Respondent contractually. Vivek Jha, Principal/Southern California Operations Manager Below is a list of NCE Officers that are associated with this work and the Anaheim office.

Name Title Related NCE Office
Margot Yapp, PE
Principal
President/
Chief Executive Officer
Corporate/Reno Office
300 E 2nd Street, Ste 1210, Reno, NV 89501
Phone: (775) 329-4955
Anaheim Office
2300 E Katella Avenue, Ste 125, Anaheim, CA 92806
Phone: (657) 275-3018
Richmond Office
1003 W Cutting Boulevard, Ste 110, Richmond, CA 94804
Phone: (510) 215-3620
Sacramento Office
8801 Folsom Boulevard, Ste 265, Sacramento, CA 95826
Phone: (916) 388-5655
Gregory Fasiano, PG, CEM
Principal
Secretary/Vice President
CA Division Manager All California Offices
Darren Leitzke, Associate Chief Financial Officer All NCE Offices Michael Leacox, PG, CEG
Principal
Treasurer/Vice President
Director of Marketing All NCE Offices
The NCE team is prepared to thoroughly address the FY 2025-26 Pavement Rehabilitation project. Vivek Jha, PE, is authorized to sign contracts on behalf of NCE. Jim Bui, PE, NCE’s proposed Project Manager, will be the point of contact for this proposal. He can be reached via phone at (714) 606-8035, via email at [email protected] or by mail at NCE’s project office located at 2300 E Katella Avenue, Suite 125, Anaheim, CA 92806. In addition, Twining, Inc. will provide coring and laboratory testing to address unique issues in advance of construction, or to better characterize the existing pavement subgrade on streets planned for more intensive pavement rehabilitation such as the surface reconstruct streets in this year’s program.

Sincerely,
NCE
Vivek Jha, PE (MD) Jim Bui, PE
Principal/Southern California Operations Manager Project Manager PAGE 86 of 328
City of San Marino
PS&E for FY 2025-26 Street Rehabilitation Project
Page | 3
Executive Summary
NCE understands that the City of San Marino (City) is seeking professional civil engineering services to prepare plans and specifications for the PS&E services for FY 2025-26 Street Rehabilitation project for 22 street segments, totaling nearly

2.58 miles of streets. NCE has previously provided engineering support services to the City including the development of, and updates to, the City’s recent Pavement Management System (PMS), as well as the preparation of roadway and pavement designs, plans, specifications, and estimates (PS&E) for annual street rehabilitation programs. With our knowledge and direct experience with the City, NCE is well suited to support the City to deliver projects.

We have experience completing annual pavement rehabilitation projects from basic slurry seal projects to mill and overlays and full pavement reconstruction. We understand the nuances and requirements of these programs and importance of a comprehensive pavement design to identify the underlying structural needs of the pavement and most cost-effective repair and rehabilitation recommendations. As part of our proposal development NCE staff visited the project streets and identified that most of the streets are currently in poor condition and candidates for major rehabilitation such as thick mill and overlays with base repairs. Therefore, we’ve tailored our design approach to include pavement coring, lab testing, base repair markouts and detailed plan sheet development showing the location of pavement repairs. Our team will also review street intersections for ADA curb ramp upgrades. For concrete flatwork repairs will review curb and gutter damage along project streets. There’s also one intersection along Huntington Drive with PCC pavement, which is a candidate for repairs such as localized slab replacement.

NCE is a client-focused professional consulting firm integrating the disciplines of civil engineering, pavement engineering, landscape architecture, science, and regulatory compliance and environmental services firm, and is well-known for expertise in developing and designing pavement maintenance and resurfacing/rehabilitation programs and complete streets projects for public agencies throughout California. As a public sector focused consulting firm, and with our previous experience with the City, NCE is an ideal choice to support the City with the following key reasons:
 Local Experience: NCE has extensive experience with roadway rehabilitation and streetscape rehabilitation that includes local projects. Some of those local street rehabilitation projects include the FY 2022-23, FY2021, FY 2020, and FY 2018 Street Rehabilitation Project for the City of San Marino; Area 3, 4, and 5 CDBG ADA Curb Ramp Projects and Area 3 and 4 Street Rehabilitation Projects for the City of Diamond Bar, Maintenance District 6 Pavement Rehabilitation Project Phase II for the City of Glendale; CIP 2023-01 Street Enhancement Project for the City of Huntington Park; FY 23-24 SB1 Street Rehabilitation Project for the City of Alhambra; and FY 2023 and FY 2023 Street Rehabilitation Projects for the City of Redondo Beach. These highlighted projects are just a few of the projects we have performed for over 80+ cities and counties in Southern California.  Pavement Management and Research: NCE has pavement management, research, and design expertise to prioritize and structurally evaluate pavements to develop rehabilitation treatments and strategies.  Staff Continuity: The key staff assigned to this project are the same individuals who have been working on civil and pavement design as well as pavement management projects for the City over the last several years. This core team is familiar with the City’s needs and approach to pavement rehabilitation, has built trust with the City to “get the job done” and understands the City’s approach to preparing plans and specifications to maximize the dollars for construction.
 Highly Focused on Supporting Municipalities: Nearly 85% of NCE’s clientele is within the public sector, which includes current on-call contracts with many California agencies supporting the delivery of CIP projects. The benefit to the City is we understand the financial, administrative and approval processes that come with local agencies and can support and facilitate those processes as needed.  Local Regulatory Requirements: The NCE team proposed for this project have comprehensive knowledge and experience with the City’s, Caltrans and Greenbook engineering standards, requirements and guidelines.

PAGE 87 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 4
Qualifications and Experience
Background with the City
The NCE team is a powerhouse in transportation-related projects, specifically infrastructure and pavement rehabilitation and street maintenance projects. We have assembled a local, trusted team that has recent project experience in the City. Each team member brings a unique strength to the project and our integrated approach to project delivery ensures that the NCE team will work collaboratively to deliver the required project deliverables.

NCE has been providing civil engineering and various pavement-related services for the City since 2002 and has developed an excellent rapport with City staff. Additionally, we have extensive familiarity with the City’s infrastructure from our previous and existing contracts, including PMS, pavement design and PS&E design on the City’s annual road rehabilitation programs for FY 2022-23, FY 2021, FY 2020, and FY 2018. The City’s alleys and parking lot were surveyed and analyzed in 2023 by the same team who will be working on this project. We look forward to continuing a long-term working relationship and remain committed to providing the City our expertise in civil and pavement engineering, as well as many other related services.

Firm Overview
NCE is a multi-faceted civil engineering, pavement engineering, landscape architecture, environmental, and construction support services firm, which specializes in developing and designing pavement maintenance and resurfacing/rehabilitation programs for public agencies throughout California and the west coast. Unlike other civil engineering firms, we have specialized in pavement technology, including pavement management, asset management, and roadway design, and research for more than three
decades. We have completed pavement design and civil design services including complete street elements on thousands of roadways in California.

Our firm has been in business for more than 35 years and during this time, we have performed pavement condition
surveys ranging from state highways in 12 states to local street networks in over 220 cities and counties in California (including San Marino). We have surveyed over 110,000 miles of
pavements, including alleys and parking lots. Our services include PMP/PMS, asset management, pavement evaluation, testing and design, civil engineering, and the research and design of sustainable and innovative pavement technologies. NCE was established in 1990, and we have since grown to over 130 employees in seven offices throughout California, Nevada, and Arizona. Since inception, NCE has focused on developing long lasting client relationships by providing high value services. Our clients repeatedly choose to work with NCE staff because of our collaborative style of working on projects, our commitment to making sure the project is a success, and the confidence they have in our ability to complete the project to their satisfaction. The City can expect superior and timely client service and high value work products tailored to this specific project. Services for this contract will be managed and provided from our Anaheim office.

Organizational Structure
NCE was incorporated in the State of Nevada in 1990 as a C Corporation and is registered with the California Secretary of State to conduct business within the State of California.

PAGE 88 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
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Areas of Expertise
Civil Design. Pavement preservation, overlays and rehabilitations must be incorporated into the built environment through the civil engineering design process. NCE knows that to accomplish this, the design process requires various levels of design, as well as an understanding of elements with the built environment that must be considered. NCE provides a broad spectrum of engineering services associated with public infrastructure. NCE’s civil engineering disciplines have proven invaluable to clients on transportation, ADA compliance, water resources, municipal infrastructure, land development and site design projects. NCE’s civil engineers have extensive experience with the design and preparation of plans, specifications and estimates for city, county and state infrastructure projects. From prior experience with the City we know how critical it is to identify curb and gutter repairs, which are common due to the age of the streets. Our civil engineering services include planning, feasibility studies, assessment, design and construction for a broad range of Public Works projects including bicycle and pedestrian projects, public infrastructure, green infrastructure, local government facilities, road widening and intersection design, roadway geometrics, pavement preservation, overlay and reconstruction design, erosion control projects, hydraulic engineering and hydraulic studies, water quality improvements, wetlands and creek restorations, utility coordination, utility design and relocation, drainage design, hydraulic modeling, and redevelopment and urban infill.

ADA Compliance. NCE has a depth of experience in standards for accessible design, including curb ramps, sidewalks and accessible paths of travel, maximum running slope for crosswalks, and related traffic striping and signage. ADA Title II creates an ongoing obligation to remediate existing noncompliant facilities undergoing alteration, such as non-compliant sidewalks and curb ramps, per the Program Accessibility obligation. The alteration of the roadway, including most pavement work beyond maintenance slurry seals, changes the usability of street crossings which is why it requires ADA compliant curb ramps. In consideration of using overlays as a pavement repair and rehabilitation treatment option, ADA compliant curb ramps will be needed. Typical design considerations and issues include ADA compliant curb ramps with the need for many custom ramps to work around right-of-way issues, adverse grades in hilly topography, curb and gutter repairs, drainage issues, or other geometric constraints. NCE will coordinate curb ramp alterations with required alterations to the roadway striping plans, such as crosswalks and vehicle or bicycle detector loops.

Complete Streets.

Our engineers know
the importance of
incorporating and
designing Complete
Streets elements into street improvement projects. Complete Streets are defined as streets that are designed for safe access for multi-modal users including transit riders, motorists, bicyclists, and pedestrians. When rehabilitating or completing street designs, NCE meets with our clients to discuss options to improve safety and NCE Related Services & Capabilities
Pavement Design
Roadway & Pavement Design
Pavement Rehabilitation & Sustainability
Pavement Testing, Analysis & Evaluation
Pavement Deflection Testing & Coring
Ground Penetrating Radar for Continuous
Asphalt Concrete (AC) Thickness Profile
Geotechnical Evaluation & Stabilization of
Subgrade Soils
Pavement Management
Asset & Pavement Management
GIS & Database Management
Civil Engineering Design
Bike & Pedestrian Path Design
Construction Documents (PS&E)
Construction Management & Inspection
Sustainable Design & Low Impact
Development
Complete Streets
ADA Retrofit Design
Green Infrastructure Design
Caltrans E-76 & Encroachment Permitting
Landscape Architecture & Streetscaping
Stakeholder Facilitation/Public Outreach
Storm Water Management
Stormwater & Drainage Design
Utility Coordination Relocation
Utility Design
Sanitary Sewer Design
Utility Relocation Design
Hydrology & Hydraulic Analysis
Stormwater Infrastructure Design
Water System Modeling & Design
Figure 1: Curb Ramp under construction along
Kenilworth Ave
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overall user experience whether it is crossing the street, walking to businesses or schools, bicycling to work, using a transit stop, accommodating street parking for commercial zones, or calming/slowing traffic to make it easier to cross the street.

A resource that we often reference and start with for these types of concepts is the National Association of City Transportation Officials (NACTO), which introduces standard design concepts and guidelines in its Urban Bikeway and Street Design Guides. Our experience goes beyond standard vehicle-centric designs in the Caltrans Highway Design Manual and CA MUTCD, helping local agencies to develop context-sensitive designs that involve community input and public outreach.

Roadway Maintenance and Pavement Rehabilitation. Street rehabilitation extends well beyond the pavement and often requires essential considerations such as striping, curb and gutter repairs, pedestrian and bicycle improvements, signage, utility relocation, drainage improvements, and ADA compliant curb ramps and sidewalks. NCE has developed outstanding working relationships with our clients, implementing projects similar to the relevant services described in the City’s scope of services. NCE provides a full spectrum of roadway pavement design services, from conceptual engineering to plans, specifications, and engineer’s estimate of probable construction cost (PS&E) for preventive maintenance, rehabilitation, and reconstruction, NCE’s specialty. NCE staff take great pride in considering the effects of construction on neighborhoods, busy thoroughfares, and pedestrian and bicycle traffic and access. We know from past experience with the City that overhanging trees can pose challenges to construction equipment. Our civil engineers are well versed in civil design elements including the latest guidelines from Caltrans, FHWA, and the National Association of City Transportation Officials (NACTO).

We also offer extensive experience and expertise with pavement treatment alternatives (cost-saving, cutting-edge, and green/ sustainable paving technologies, such as warm mix asphalt and in-place recycling technologies). Our civil, pavement, and geotechnical engineers not only understand the types of pavements and treatment options but also the significance and cost implications of proper roadway support on competent subgrade soils to limit future settlement and cracking.

Pavement design begins with an accurate assessment of the existing structural adequacy. Unlike traditional civil firms, who rely only on core samples and R-values, we employ our pavement survey expertise in conjunction with deflection data and materials testing to assess the engineering properties of the existing roadway more accurately. This includes addressing the presence of Macadam road base, which was prevalently used in parts of Los Angeles County including San Marino. As part of our plans we ensure streets with Macadam base are identified to ensure proper construction methods are employed by the Contractor to avoid unintended disturbances.

Deploying Sustainable Pavement Rehabilitation Methods. Simply offering innovative pavement technologies does not always solve the problem; rather, ensuring that they are appropriate is what makes the difference in the success of a project. There are many factors to consider, including cost, performance, future maintenance, traffic, access, pavement section properties, and geometric constraints. NCE regularly uses innovative and sustainable treatments and materials as part of pavement maintenance and rehabilitation programs developed for our clients. NCE is well versed in using recycling and reuse strategies, whether the materials are used and produced in place or originate from recycling yards. As part of this recycling strategy, NCE strives to reduce construction truck traffic, which both minimizes traffic congestion and lessens the damage to the City’s street network.

Reducing life cycle cost and optimizing costs for pavement rehabilitation projects is critical. Using appropriate and innovative treatments, preparing quality bid documents, and support during construction, results in pavement projects that perform to set goals and expectations. NCE has the ability to contribute to PAGE 90 of 328
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successful well-performing pavement projects, which is the crucial and main step in minimizing life cycle costs. There is no more sustainable paving strategy than to properly design and construct pavements with recycled materials that perform well. The figure to the right shows a range of seals and treatments that have worked successfully for NCE’s clients in California.

Utility Design and Coordination. NCE understands the implications of utilities to street improvement and resurfacing projects, particularly those identified for reconstruction or deep pavement recycling. Utilities can result in unplanned costs, delays, and street cuts in newly resurfaced streets. NCE has communicated with utilities such as SoCal Gas, Chevron, Southern California Edison, Charter/Spectrum, AT&T, and identified opportunities to attend quarterly joint utility coordination meetings to ensure we understood what utility work was planned and potential conflicts. During pavement reconstruction, utilities become even more critical requiring accurate location of utility alignments to prevent damage and conflicts. NCE has used private utility locators to establish utility depths using cost-saving and non-invasive techniques such as Ground Penetrating Radar in-lieu of more invasive and expensive potholing. On several streets where shallow utilities exist, particularly laterals, NCE utilized thinner pavement sections such as full-depth hot mix asphalt (HMA) to reduce conflicts with utilities and avoid project delays from unnecessary utility relocation work.

Construction Support Services. NCE has a strong presence and years of experience performing construction support services during construction, including design services during construction, and environmental compliance and monitoring. In addition, we conduct value engineering and constructability reviews to identify areas where we can save time and money prior to work starting. NCE has attained a high standard of project administration skills combined with effective team building and communication techniques. Our team is very proactive, and we work to anticipate problems before they occur and develop solutions rather than reacting, which leads to mitigating delays and claims due to unforeseen conditions.

Proven Record of Meeting Project Schedules. Clients have come to rely on NCE’s ability to meet project schedules.

Keeping the end project in mind, our concise documentation, and management’s ability to quickly resolve issues, are all key factors to completing a project on time. Timeliness is a high priority for the NCE team. Clear communication, concise documentation, prompt problem resolution, and tracking allow us to complete the project within the established timeframe. NCE works collaboratively with our clients to prepare project-specific schedules with clear delivery timelines.

In the event of a potential delay on a project milestone, NCE will promptly notify the City, present the details of the potential delay, and make recommendations for bringing the project schedule back on track.

Budget and Labor Tracking. NCE has a cloud-based cost accounting system (Ajera) that accurately tracks specific job costs, provides real-time updates on the remaining budget, and documents task progress. Labor hours and expenses are entered into the system, which allows NCE’s Project Manager to access the information at any time from their computer or mobile device. Costs are routinely compared with the budget and schedule to manage the team’s level of effort, labor hour allocation, and resource scheduling. Our Project Manager will regularly email the team members a real-time snapshot of the remaining budget and task progress, which is auto generated by the software, to keep team members aware of budget and time constraints. NCE’s cost control and invoice system are well suited to tracking costs, preparing invoices in styles and formats consistent with the City’s requirements.

High-Quality Project Deliverables. NCE has an active Quality Assurance Management Program (QAMP) that includes specific quality control (QC) procedures. The goal of NCE’s QAMP is to infuse quality throughout the entire project and this goal is shared by every NCE staff member. Each NCE employee attends our quality assurance training and is required to pass an exam and receive certification. NCE’s QAMP is based on four principles: client satisfaction, employee participation, problem prevention, and continuous quality improvement.

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Subconsultants
Twining, Inc. | Coring and Laboratory Services
NCE has been working with Twining as a teaming partner for more than 10 years and will be providing coring and laboratory testing services to support our pavement design. Twining, Inc., founded in 1898, is one of California’s most respected providers of geotechnical engineering, materials testing, and inspection services. With more than 127 years of experience, Twining has supported public agencies across the state with a focus on quality, responsiveness, and technical excellence. Our team specializes in pavement evaluation, geotechnical analysis, asphalt coring, laboratory testing, and construction quality control. We maintain a network of fully accredited laboratories and mobile testing units throughout California, enabling efficient mobilization and reliable service delivery.

Twining’s broad portfolio includes work on municipal pavement management programs, arterial rehabilitation projects, water and sewer infrastructure improvements, and major roadway reconstruction efforts.

Organization Chart
NCE has assembled a team of
professionals with demonstrated
expertise and experience providing
services for infrastructure,
pavement rehabilitation and
maintenance, complete streets, as
well as asset and pavement
management projects. Our
technical staff benefit from active
pavement research and
implementation that NCE is
completing with Caltrans and
Federal Highway Administration
(FHWA), as well as continuous
training in emerging design and
construction techniques that we
routinely share with others in the
engineering community through
teaching seminars and workshops,
and publication of articles in
professional journals.

The organizational chart (Figure 1) above shows the structure and team proposed, detailing roles as well as the lines of communication and reporting relationships among key and support staff in relation to the City for this project.

Key Personnel
NCE brings a collaborative and innovative problem-solving mentality to address the technical challenges facing the City’s infrastructure-related, day-to-day issues. Our key personnel have worked together on dozens of similar projects, including the projects discussed on the following pages under Relevant Experience.

The single most valuable tool for successful project management is clear, consistent, and cooperative communication.

We are pleased to have Jim Bui, PE, as our Project Manager for this contract with over 12 years of extensive transportation experience. Jim currently manages various municipal infrastructure projects, focusing on civil and pavement design, asset management, complete streets, ADA Compliance, and bicycle and pedestrian trails. Jim will be the main point of contact for the City on this project and will communicate regularly with the City and initiate conversation on the purpose, plans, and progress of the project as he has done on your past project. He is knowledgeable of the technical resources in the firm, familiar with roadway engineering projects, understands public sector clients, and Figure 1. Project
Team Organization
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has authority to champion resources within the firm. Jim has served as Project Manager and/or Lead Project Engineer on many Public Works and Capital Improvement transportation related projects. He is currently the Project Manager for the City’s FY 24-25 CDBG Curb Ramp Project and has recently supported other local roadway rehabilitation projects for the Cities of Huntington Park, Redondo Beach, Glendale, and Diamond Bar.

Jim will be supported by our Principal, Vivek Jha, MS, PE, Principal/Southern California Operations Manager at NCE. Vivek will ensure the resources are met and will oversee the project phases. Vivek is an experienced Client Sponsor and Project Manager that is highly skilled in delivering various public works projects with a consistent track record of on budget and schedule. He was the Client Manager for the City’s FY 22-23 Streets Rehabilitation Project. Other key team members that will support Jim include Vivek Jha, PE, as NCE’s Southern California Operations Manager, Franz Haidinger, PE, as NCE’s Chief Engineer and Civil QA/QC Manager, James Signore, PhD, PE, as Pavement QA/QC Manager, and Patricia Oelkers, as NCE’s Civil Design Lead, along with support staff who will also be key in delivering the project to successful completion.

Roles and Responsibilities
NCE’S key personnel have worked together on dozens of comparable projects such as those detailed in Relevant Experience below in this document, as well as the City of San Marino’s FY 22-23 Streets Rehabilitation Project, where they successfully fulfilled identical roles and integral responsibilities.

Jim Bui, PE, serving as NCE’s Project Manager, will be the engineer of record, manage the NCE team, and maintain overall communication with the City. It will be his responsibility to define the overall parameters and objectives of the project in conjunction with City staff to ensure successful project delivery. It will also be his responsibility to update the schedule, develop action items to keep the project on schedule, and to examine cost-cutting measures that can be taken to streamline the project. Jim has San Marino experience with similar project scopes and is familiar with City staff. As a Project Manager, Jim brings expertise in pavement rehabilitation and solid experience managing projects requiring complicated ADA improvements, roadway regrading, and curb & gutter repairs.

Vivek Jha, MS, PE, serving as NCE’s Principal, will be responsible for ensuring Jim Bui, PE, NCE’s Project Manager, and the NCE team have the resources necessary to successfully deliver services during the contract. He will assist Jim to establish budgets, schedules, and monitor the adherence of terms of contract expectations. Vivek will also be available to provide the City with innovative design opportunities and an additional line of communication with the NCE Team. Vivek has San Marino experience and is familiar with City staff. Vivek is an effective Client Manager and brings 14 years of experience and expertise in pavement design and evaluation, rehabilitation and maintenance, as well as asset/pavement management. Since joining NCE in 2022, Vivek has successfully overseen and managed various asset/pavement management and design projects across Southern California.

Franz Haidinger, PE, serving as NCE’s Civil QA/QC Manager, will be responsible for implementing NCE’s quality assurance and quality control management (QA/QC) program for the projects related to the City’s annual street rehabilitation project. He will address QA/QC procedures and expectations for each team member and will provide the quality assurance review and its documentation of the documents that will be submitted to the client. Franz is a Principal/Chief Engineer responsible for overseeing, managing, and developing designs and PS&Es for roadway improvement projects in addition to implementing sustainable technologies. He provides QA/QC for complex roadway design and rehabilitation projects and oversees the firm’s quality assurance program.

James Signore, PhD, PE, serving as NCE’s Pavement QA/QC Manager, will be responsible for implementing NCE’s quality assurance and quality control management (QA/QC) program for the projects related to the City’s annual street rehabilitation project. He will address QA/QC procedures and expectations for each team member and will provide the quality assurance review and its documentation of the documents that will be submitted to the client. James will be also responsible for reviewing the pavement design and materials related aspects of the annual street rehabilitation project, including the use of the latest economical treatment methods and materials, and review of technical specifications related to HMA concrete, surface PAGE 93 of 328
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seals, and pavement recycling. James is a Principal Engineer responsible for overseeing, managing, and developing designs and PS&Es for pavement design projects in addition to implementing sustainable technologies. He provides QA/QC for complex pavement and pavement rehabilitation projects, including San Marino’s FY 2022 & FY 2023 Annual Street Rehabilitation Program.

Patricia Oelkers, serving as NCE’s Civil Design Lead, will be responsible for orchestrating the development of roadway improvement construction documents and design of the project improvements including civil, pavement, and striping details, roadway grading, localized surface drainage, ADA facilities and pathways, striping and signage, existing utility cover adjustments, and coordination with City staff and local utility owners to advance the project improvements. Patricia has San Marino engineering experience with similar project scopes. Patricia provides engineering and design support on complex civil and pavement design projects. She is highly proficient in using Civil 3D and with leading the preparation of PS&E’s for roadway rehabilitation programs.

Support Staff Roles and Responsibilities
Mahmoud Samara, EIT, serving as NCE’s Pavement Engineer, will lead pavement design and material selection on this project. He will be responsible for scoping the extent of the geotechnical pavement investigation, interpreting results, developing pavement section options, and presenting pavement design options to the City. Mahmoud will also meet with City maintenance personnel to discuss future pavement maintenance needs and to ensure alignment with the capabilities of the maintenance staff and equipment. He will compile pavement specific specifications during the civil design phase and author necessary supplemental specifications. Mahmoud will work closely with James, NCE’s lead for pavement evaluation and materials. Mahmoud has San Marino engineering experience with similar project scopes. He provides engineering and design support on complex pavement design projects. Mahmoud regularly develops detailed pavement design reports and memos identifying cost-effective pavement rehabilitation solutions.

Cindy Nguyen, EIT, serving as NCE’s Staff Engineer, will provide comprehensive civil design support including the preparation of plans, specifications, and estimates, and utility coordination. It will be Cindy’s responsibility to assist with technical engineering matters including the collection of basemap field data and ADA curb ramp inspections. Cindy has engineering experience with similar project scopes.

She provides engineering and design support on complex civil design projects. She is highly proficient in using Civil 3D and regularly assists key civil engineers with the preparation of PS&E.

Timothy Lee, EIT, serving as NCE’s Staff Engineer, will provide comprehensive civil design support including the preparation of plans, specifications, and estimates, and utility coordination. It will be Timothy’s responsibility to assist with technical engineering matters including the collection of basemap field data and ADA curb ramp inspections. Timothy has San Marino engineering experience with similar project scopes. He provides engineering and design support on complex civil projects. He is highly proficient in using AutoCAD and regularly assists key civil engineers with the preparation of PS&E.

Capacity and Available Resources
Based on our existing workload and projections, the NCE team is capable of seamlessly integrating the City of San Marino project into our company future work plans. NCE’s Project Manager, Jim Bui, PE, has the demonstrated ability to manage multiple complex assignments and he is supported by a highly qualified group of personnel who have managed the planning, design and construction activities for several critical projects simultaneously. The strength of our key personnel is demonstrated by their desire to continue to maintain San Marino’s distinguished nature and unique residential character. This team has a local presence that can provide additional resources and expertise and NCE’s staff can respond quickly to ensure your expectations for quality, budget and schedule are achieved.

Key Personnel Workload
The table below summarizes the current work commitments of NCE’s key personnel proposed for this project.

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Key Staff and Project Role Current Commitments % Committed % Available Jim Bui, PE
Project Manager
Central Avenue at I-80 Local Roads Improvement
Project - Final PS&E, SF Bay Trail at Pt Molate -
Construction Support, San Marino FY 24-25 CDBG
Curb Ramp Project – Construction Support, Redondo
Beach FY 2023 – Final PS&E, Santa Maria – Active
Santa Maria Safe Routes to School Project PA&ED
Phase
50% 50%
Vivek Jha, MS, PE
Principal
ROW Asset Inventory for County of San Diego,
Culvert Inventory for County of San Diego, PMP
Update for County of San Diego, City of Yorba Linda,
City of Seal Beach
75% 25%
Franz Haidinger, PE
Civil QA/QC Manager
Berkeley Water Transportation Pier Ferry, and
QA/QC review for various civil design projects 80% 20%
James Signore, PhD, PE
Pavement QA/QC Manager
Caltrans Pavement Engineering and Material Testing,
Alameda Pavement Design, and Richmond Pavement
Design
80% 20%
Patricia Oelkers
Civil Design Lead
Yorba Linda Annual Pavement Preservation Project
(Zone 7B), Design Services During Construction San
Marino CDBG Ramp Project, Valley View Avenue
Pavement Rehabilitation - Construction Support
50% 50%
Mahmoud Samara, EIT
Pavement Engineer Lead
Yorba Linda Annual Pavement Preservation Project
(Zone 7B, Valley View Avenue Pavement
Rehabilitation - Construction Support, Pavement
Design Support and PMP Update for City of San
Bernadino, Wildomar, and Pismo Beach
50% 50%
NCE provides and commits qualified personnel from start to finish for our projects, and we will certainly do so for the FY 2025-26 Street Rehabilitation project. Currently, the personnel listed serve in various roles for other projects. For those smaller commitments which may overlap with the start of the project, NCE can readily adjust our personnel assignments to ensure we meet our commitments. We assure the City of San Marino the personnel proposed are available and dedicated to the successful completion of this project! NCE will not make changes to the key personnel without prior approval by the City.

Resumes
Resumes on the following pages of our proposed project team members are provided for additional information regarding their qualifications and relevant experience in a similar role; and this NCE team has worked together on many local projects.

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Jim Bui, PE
Project Manager
Jim Bui is a licensed California Civil Engineer with over 12 years extensive transportation experience and serves as the Project Manager and/or Technical Lead on a variety of Public Works and Capital Improvement Projects that focus on transportation design for NCE’s Southern California region. He has expertise with civil and pavement design, Complete Streets, ADA compliance, bicycle and pedestrian safety improvement projects, and trails on municipal transportation infrastructure. His experience includes managing numerous citywide paving projects in California, many involving ADA compliance for curb ramps, pavement regrading, pavement recycling, as well as intersection design. Jim has led complex civil and pavement design-related tasks and has worked closely with NCE personnel and specialty subconsultants on these projects.

Jim serves as the Project Manager for the NCE team responsible for managing the City of San Marino's FY24-25 CDBG Curb Ramp Project and FY22-23 Streets Rehabilitation Project.

Representative Projects
Street Rehabilitation Program and PMS Update Services
City of San Marino, CA
Project Manager. Since 2015, NCE has been providing the city with both Pavement Management Program (PMP) and pavement evaluation and design services. Starting 2020, the city selected NCE to provide integrated design services, including PMP, pavement evaluation and design, and preparation of PS&E packages. Through its integrated design approach, NCE has helped the City improve its network PCI by 7 points, from a PCI of 65 in 2018 to a PCI of 72 in 2022, over a period of 4 years. This was achieved by creating a focused, multiyear plan that met the city's needs and optimized its capital improvement program budget.

Jim managed several projects with the City, including pavement management, standalone CDBG curb ramp projects, and various cycles of annual roadway pavement rehabilitation, increasing the City’s PCI and improving accessibility across the City.

FY 2022 & FY 2023 Annual Street Rehabilitation Program: NCE prepared the civil and pavement design for the City’s annual road rehabilitation and reconstruction PS&E program totaling nearly $6.1 million and 19 street sections for some of the worst conditions streets in the city’s roadway network. We focused on sustainable treatments pavement for reconstruction candidates and cost saving measures, and cost saving re-use and protection of Macadam road base allowing for additional streets to be paved. Hundreds of concrete curb and gutter repairs were identified totaling over 10,000 linear feet to address drainage deficiencies along the project streets. Design also included the evaluation and design of over 130 intersection corners for ADA curb ramp compliance.

FY 2020 & 2021 Annual Street Rehabilitation Program: NCE prepared the civil and pavement design for the City’s annual road rehabilitation and reconstruction PS&E program totaling nearly $5.8 million and about 66 street sections. This also included the identification of hundreds of curb and gutter repairs. A comprehensive pavement design was conducted, including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing.

FY 2024-2025 CDBG Curb Ramp Project: NCE prepared the civil design for the City’s CDBG Curb Ramp Project including 19 curb ramps. The design evaluated ADA compliance at corners, recommended curb ramp installation or retrofitting, and also included required intersection striping updates to match the proposed curb ramps.

Education
BS, Civil Engineering, University of
California, Irvine, 2013
Member Tau Beta Pi, Chi Epsilon
Registrations and Certifications
Professional Engineer – Civil, CA
#86467
Affiliations
American Society of Civil Engineers
American Public Works Association
Joined NCE
2013
Total Years of Experience
12 years
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Street Rehabilitation and ADA Curb Ramp Improvement
City of Diamond Bar, CA
Project Manager. Jim used his extensive experience with annual roadway rehabilitation projects to manage the implementation of the PMP work plan into discrete projects and provide the appropriate pavement treatments, including slurry seals, cape seals, hot mix asphalt, and asphalt rubber hot mix paving for numerous roadway segments. He also managed the design of various standalone curb ramp projects, focusing on improvements to local schools and parks. The City of Diamond Bar has approximately 145 centerline miles divided into 7 maintenance zones. Beginning in Spring 2023, NCE was contracted for 3 years to provide the design of PS&E for the City’s annual arterial, collector, and residential maintenance and rehabilitation programs, as well as standalone annual CDBG curb ramp improvement projects for up to 3 maintenance zones. As part of the first cycle, NCE designed $3.5 million of slurry seals, cape seals, and ARHM paving for 104 residential and collector roadway segments. In addition, NCE also designed over $6.7 million or 4 miles of 4-lane divided arterial pavement rehabilitation, concrete repairs, bus stop relocations, and curb ramp improvements. NCE also provided striping and signage plans on the arterials to implement the City’s bicycle master plan, adding new Class 2 bike lanes with buffers where no bicycle facilities previously existed and upgrading miles of Class 2 bike lanes to include buffers and green conflict striping. For the second cycle, NCE designed over $1.5 million for residential rehabilitation and maintenance and nearly $1.9 million for 1 mile of divided and undivided arterials, including coordination with Caltrans to execute an encroachment permit for work within their right of way. Lastly, NCE prepared all 3 CDBG curb ramp PS&E projects.

Maintenance District 6 Phase II Rehabilitation
City of Glendale, CA
Project Manager. Jim managed the street rehabilitation, ADA curb ramp upgrades, and comprehensive regrading for various streets, including the implementation of innovative pavement maintenance alternatives to bridge an anticipated shortfall in construction funding for various streets. NCE was selected by the City of Glendale to provide the design of PS&E for the Maintenance District 6 Phase II Rehabilitation Project. The project involves rehabilitating 2.8 miles of residential streets in a historic neighborhood with treatments ranging from ARHM overlays, surface reconstruction, and innovative multi-layered asphalt-rubber aggregate membrane interlayers to reduce required pavement thickness. As part of this project, NCE evaluated the existing pavement to determine feasible rehabilitation alternatives. We also designed new curb and gutter systems along the entirety of every street due to aging concrete infrastructure and insufficient drainage capacity, totaling over $3.5 million in curb and gutter construction alone. Due to extensive roadway re-grading for every street, NCE had to analyze vertical clearance at 274 driveway aprons, including the adjustment of driveways and sidewalk to conform to the grading. The total project cost is nearly $8.9 million.

Pavement Evaluation/Design and Street Rehabilitation Projects City of Redondo Beach, CA
Civil Design Project Manager. Jim managed the integrated design of numerous roadway rehabilitation streets improvements including the development of bicycle and pedestrian enhancements, as well as landscaping and irrigation design. NCE has partnered with the City of Redondo Beach since 2017 with their PMP, multi-year work plan, and asset inventory. As part of the recent multi-year work plan, NCE pavement engineers refined the PMP recommendations for the upcoming 3-year rehabilitation program (FY 2025/26–2027/28) to save the City approximately $1.5 million in overall project costs. Beginning in 2024, NCE was also contracted by the City to provide the PS&E design for the City’s FY 2022 and FY 2023 annual roadway maintenance and rehabilitation catch-up programs. As part of these projects, NCE prepared the PS&E package for approximately $2.6 million, covering 32 street segments across 5.9 centerline miles. NCE staff marked out base repair locations, took pavement core samples, and carried out laboratory testing to develop projectspecific pavement design recommendations. They also collected curb and gutter damage that will need to be addressed during construction. The design also includes the development of new curb ramps, bulb-outs as part of a Safe Routes to School initiative, intersection reconstruction, electrical work, sidewalk plaza regrading, and coordination with the City’s ongoing bicycle and pedestrian master plan improvements. NCE also helped update the City’s bid documents to the newer 2021 Greenbook Specifications and 2023 Caltrans Specifications. NCE has recently completed the 100% PS&E for the FY 2023 program and is also assisting with construction support for the FY 2022 program.

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Vivek Jha, MS, PE
Client Manager
Vivek Jha is an experienced Client/Project Manager and serves as an Associate/ Southern California Operations Manager at NCE. He brings over 14 years of extensive experience in the pavement and asset management field with expertise in pavement design and evaluation, rehabilitation and maintenance, and pavement and asset management. He is also adept at managing the entire project life cycle including developing and maintaining the project schedule, controlling project cost, tracking, and documenting variance, developing technical reports, QA/QC of other reports and data, in addition to leading stakeholder meetings.

Vivek also has extensive experience with PAVER™, StreetSaver®, Coring, dynamic cone penetrometer, GPR, and FWD. Since joining NCE in 2022, Vivek has overseen, managed, and/or worked on complex asset/pavement management and design projects for numerous public agencies across Southern California.

Vivek serves as the Client Manager for the NCE team responsible for overseeing the City of San Marino's FY22-23 Streets Rehabilitation Project.

Representative Projects
2023-2024 Street Rehabilitation Program and Pavement Management Services City of San Marino, CA
Client Manager and Pavement Engineer. Vivek is serving as Project Manager responsible for assisting the City in updating their PMS update, which will be used by the City to select the streets for the next annual rehabilitation project. FY 2022 & FY 2023 Annual Street Rehabilitation Program: NCE prepared the civil and pavement design for the city’s annual road rehabilitation and reconstruction program totaling nearly $6.1 million and 19 street sections for some of the worst conditions streets in the city’s roadway network. NCE will be providing design services during bidding and construction. A comprehensive pavement design was conducted including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing. The pavement design memorandum included potential treatments with a focus on sustainable treatments pavement for reconstruction candidates and cost saving measures, and special consideration to deal with streets underlain with Macadam road base.

Through the selective re-use and protection of existing macadam base we were able to extend the City’s pavement funding and successfully add additional street segments for paving. Hundreds of concrete curb and gutter repairs were identified totaling over 10,000 linear feet to address drainage deficiencies along the project streets including related driveway apron repairs. Design also included the evaluation and design of over 130 intersection corners for ADA curb ramp compliance. Construction plans were prepared with a vicinity map, typical pavement cross sections, detailed repair quantity tables, and cost estimation. NCE provided newer 2021 Greenbook technical specifications, updating the City’s 2018-based specifications.

FY 2020 & 2021 Annual Street Rehabilitation Program: NCE prepared the civil and pavement design plans, specifications, and engineer’s estimate of probable construction cost (PS&E) for the City’s annual road rehabilitation program totaling nearly $5.8 million and about 66 street sections. This also included the identification of hundreds of curbs and gutter repairs. A comprehensive pavement design was conducted, including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing.

Education
MS, Civil Engineering, Rowan
University, 2009
BS, Civil Engineering, Sardar Patel
College of Engineering, Mumbai,
India, 2007
Registrations and Certifications
Professional Engineer – Civil, MD
#52713
HMA Plant Technologist,
Superpave Levels 1 & 2
HMA Construction Technologist
Affiliations
Advisory Board Member, CREATEs
ACRP Panel Member
Automated Pavement Condition
Survey Practices at Airports
Joined NCE
2022
Total Years of Experience
14 years
PAGE 98 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 15
Street Rehabilitation and ADA Curb Ramp Improvement
City of Diamond Bar, CA
Client Manager. Vivek played a vital role in the City’s 2022 update of their PMP, overseeing a network comprising 145 centerline miles and 1,014 pavement segments. He was responsible for analyzing and ensuring the quality of pavement distress data, updating maintenance and rehabilitation decision trees, revising treatment unit costs, and developing budget scenarios and executive summary reports. Since 2014, our work with the City of Diamond Bar has exemplified how pavement management partnerships can evolve into full-service infrastructure delivery. Beginning with traditional PMP updates across their 145-mile network, we successfully guided their transition from PAVER™ to StreetSaver® while completing comprehensive condition assessments. Our proven planning capabilities naturally led to our current threeyear PS&E contract, where we're now delivering $10.2M in actual roadway improvements—from residential maintenance to arterial rehabilitation—demonstrating the complete project lifecycle expertise that clients value most.

The City of Diamond Bar has approximately 145 centerline miles divided into 7 maintenance zones. Beginning in Spring 2023, NCE was contracted for 3 years to provide the design of PS&E for the City’s annual arterial, collector, and residential maintenance and rehabilitation programs, as well as standalone annual CDBG curb ramp improvement projects for up to 3 maintenance zones. As part of the first cycle, NCE designed $3.5 million of slurry seals, cape seals, and ARHM paving for 104 residential and collector roadway segments. In addition, NCE also designed over $6.7 million or 4 miles of 4-lane divided arterial pavement rehabilitation, concrete repairs, bus stop relocations, and curb ramp improvements. NCE also provided striping and signage plans on the arterials to implement the City’s bicycle master plan, adding new Class 2 bike lanes with buffers where no bicycle facilities previously existed and upgrading miles of Class 2 bike lanes to include buffers and green conflict striping. For the second cycle, NCE designed over $1.5 million for residential rehabilitation and maintenance and nearly $1.9 million for 1 mile of divided and undivided arterials, including coordination with Caltrans to execute an encroachment permit for work within their right of way. Lastly, NCE prepared all 3 CDBG curb ramp PS&E projects.

Maintenance District 6 Phase II Rehabilitation
City of Glendale, CA
Client Manager. NCE was selected by the City of Glendale to provide the design of PS&E for the Maintenance District 6 Phase II Rehabilitation Project. The project involves rehabilitating 2.8 miles of residential streets in a historic neighborhood with treatments ranging from ARHM overlays, surface reconstruction, and innovative multi-layered asphalt-rubber aggregate membrane (ARAM) interlayers to reduce required pavement thickness. As part of this project, NCE evaluated the existing pavement to determine feasible rehabilitation alternatives, including whether the existing macadam underneath the asphalt pavement could be preserved or removed, marked pavement base repairs, and design numerous curb ramps and driveway aprons. We also designed new curb and gutter systems along the entirety of every street due to aging concrete infrastructure and insufficient drainage capacity, totaling over $3.5 million in curb and gutter construction alone. Due to extensive roadway re-grading for every street, NCE had to analyze vertical clearance at 274 driveway aprons, including the adjustment of driveways and sidewalk to conform to the grading. The total project cost is nearly $8.9 million.

PAGE 99 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 16
Franz Haidinger, PE
Civil Quality Assurance and Quality Control (QA/QC) Manager Franz Haidinger is a licensed California Civil Engineer and is a Principal and Chief Engineer at NCE responsible for overseeing, managing, and developing designs and PS&Es for roadway improvement projects in addition to implementing sustainable technologies. He specializes in pavement and roadway design, pavement rehabilitation projects, Complete Streets, sustainable pavement technologies, and low-impact development features. Franz also provides QA/QC, develops engineering standards for NCE and oversees the firm’s quality assurance program, critically reviews for constructability, and focuses on making construction documents practical and clear for bidding. His clients value his ability to understand their needs, evaluate alternatives and determine the most appropriate solutions.

Franz serves as the QA/QC Manager for Civil Engineering on the NCE team responsible for implementing NCE’s quality assurance and quality control management program for the City of San Marino’s FY24-25 CDBG Curb Ramp Project and FY22-23 Streets Rehabilitation Project.

Representative Projects
Street Rehabilitation Program and PMS Update Services
City of San Marino, CA
QA/QC Manager. FY 2022 & FY 2023 Annual Street Rehabilitation Program: NCE prepared the civil and pavement design for the city’s annual road rehabilitation and reconstruction program totaling nearly $6.1 million and 19 street sections for some of the worst conditions streets in the city’s roadway network. NCE will be providing design services during bidding and construction. A comprehensive pavement design was conducted including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing. The pavement design memorandum included potential treatments with a focus on sustainable treatments pavement for reconstruction candidates and cost saving measures, and special consideration to deal with streets underlain with Macadam road base. Through the selective re-use and protection of existing macadam base we were able to extend the City’s pavement funding and successfully add additional street segments for paving. Hundreds of concrete curb and gutter repairs were identified totaling over 10,000 linear feet to address drainage deficiencies along the project streets including related driveway apron repairs. Design also included the evaluation and design of over 130 intersection corners for ADA curb ramp compliance. Construction plans were prepared with a vicinity map, typical pavement cross sections, detailed repair quantity tables, and cost estimation. NCE provided newer 2021 Greenbook technical specifications, updating the City’s 2018-based specifications.

Education
DI (Diplom-Ingenieur), Civil
Engineering, University of Natural
Resources and Life Sciences,
Vienna, Austria (Equivalent of a
MS, Civil Engineering), 1997
Registrations and Certifications
Professional Engineer – Civil
CA #64725
Professional Engineer – Civil
NV #19430
Troxler Nuclear Testing Equipment
Certification #079039
Affiliations
American Society of Civil Engineers
American Public Works Association
Joined NCE
2004
Total Years of Experience
27 years
PAGE 100 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 17
Street Rehabilitation and ADA Curb Ramp Improvement
City of Diamond Bar, CA
QA/QC Manager. The City of Diamond Bar has approximately 145 centerline miles divided into 7 maintenance zones.

Beginning in Spring 2023, NCE was contracted for 3 years to provide the design of PS&E for the City’s annual arterial, collector, and residential maintenance and rehabilitation programs, as well as standalone annual CDBG curb ramp improvement projects for up to 3 maintenance zones. As part of the first cycle, NCE designed $3.5 million of slurry seals, cape seals, and ARHM paving for 104 residential and collector roadway segments. In addition, NCE also designed over $6.7 million or 4 miles of 4-lane divided arterial pavement rehabilitation, concrete repairs, bus stop relocations, and curb ramp improvements. NCE also provided striping and signage plans on the arterials to implement the City’s bicycle master plan, adding new Class 2 bike lanes with buffers where no bicycle facilities previously existed and upgrading miles of Class 2 bike lanes to include buffers and green conflict striping. For the second cycle, NCE designed over $1.5 million for residential rehabilitation and maintenance and nearly $1.9 million for 1 mile of divided and undivided arterials, including coordination with Caltrans to execute an encroachment permit for work within their right of way. Lastly, NCE prepared all 3 CDBG curb ramp PS&E projects.

Pavement Evaluation/Design and Street Rehabilitation Projects City of Redondo Beach, CA
QA/QC Manager. NCE has partnered with the City of Redondo Beach since 2017 with their PMP, multi-year work plan, and asset inventory. As part of the recent multi-year work plan, NCE pavement engineers refined the PMP recommendations for the upcoming 3-year rehabilitation program (FY 2025/26–2027/28) to save the City approximately $1.5 million in overall project costs. Beginning in 2024, NCE was also contracted by the City to provide the PS&E design for the City’s FY 2022 and FY 2023 annual roadway maintenance and rehabilitation catch-up programs. As part of these projects, NCE prepared the PS&E package for approximately $2.6 million, covering 32 street segments across 5.9 centerline miles. NCE staff marked out base repair locations, took pavement core samples, and carried out laboratory testing to develop project-specific pavement design recommendations. They also collected curb and gutter damage that will need to be addressed during construction. The design also includes the development of new curb ramps, bulb-outs as part of a Safe Routes to School initiative, intersection reconstruction, electrical work, sidewalk plaza regrading, and coordination with the City’s ongoing bicycle and pedestrian master plan improvements. NCE also helped update the City’s bid documents to the newer 2021 Greenbook Specifications and 2023 Caltrans Specifications. NCE has recently completed the 100% PS&E for the FY 2023 program and is also assisting with construction support for the FY 2022 program.

Yellow Brick Road Complete Streets
City of Richmond, CA
QA/QC Manager/Lead Civil Engineer. The Yellow Brick Road Complete Streets Project proposes to address key community-identified barriers, issues, and opportunities in the community in order to design and implement Complete Streets improvements along roadways in the community-identified Yellow Brick Road network. The routes will connect the key assets in the neighborhood, including local elementary schools, parks, and transit. Improvements include Class II bicycle facilities, extended sidewalks, decorative crosswalks, pedestrian and bicycle wayfinding signs, pedestrian-scale lighting, landscaping, curb extensions, roundabouts and traffic circles, ADA curb ramps, speed tables, raised intersections and crosswalks, rectangular rapid flashing beacons, median refuges, back-in angled parking, green painted bicycle lanes, landscaped median refuges, and trail crossings. In addition, innovative design elements include raised crosswalks and intersections as traffic-calming measures and a HAWK (High-Intensity Activated CrossWalK) beacon at an intersection with heavy vehicle and pedestrian interactions where a traditional signal cannot be installed.

PAGE 101 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 18
James Signore, PhD, PE
Pavement Quality Assurance and Quality Control (QA/QC) Manager James Signore, PhD, PE, specializes in pavement design and evaluation, rehabilitation and maintenance, materials assessment, and training. He has experience in designing pavements for many local agencies, the California Department of Transportation, and for heavy vehicle loading applications at airfields and ports. He has spent years researching all types of pavement materials, having directed a state-of-the-art American Association of State Highway and Transportation Officials Materials Reference Laboratory-certified and Superpave mix design-equipped research laboratory. He is well-versed in state and local pavement practices and specifications.

James serves as the QA/QC Manager for Pavement Engineering on the NCE team responsible for implementing NCE’s quality assurance and quality control management for the City of San Marino’s FY22-23 Streets Rehabilitation Project.

Representative Projects
Street Rehabilitation Program and PMS Update Services
City of San Marino, CA
Pavement QA/QC Manager and Flexible Pavement Design. James provided flexible pavement design and quality assurance/quality control. FY 2022 & FY 2023 Annual Street Rehabilitation Program: NCE prepared the civil and pavement design for the city’s annual road rehabilitation and reconstruction program totaling nearly $6.1 million and 19 street sections for some of the worst conditions streets in the city’s roadway network. NCE will be providing design services during bidding and construction. A comprehensive pavement design was conducted including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing. The pavement design memorandum included potential treatments with a focus on sustainable treatments pavement for reconstruction candidates and cost saving measures, and special consideration to deal with streets underlain with Macadam road base.

Education
PhD, Civil Engineering, University of
Illinois, Urbana-Champaign, 1998
MS, Civil Engineering, University of
Illinois, Urbana-Champaign, 1994
Registrations and Certifications
Professional Engineer – Civil, CA
#62647
Affiliations
Member Transportation Research
Board Committee AFD70,
Pavement Rehabilitation
Member Transportation Research
Board Committee AFD70-1,
Pavement Interlayer Systems
Former Member Federal Aviation
Administration Pavement Technical
Working Group
Joined NCE
2014 plus 1999-2001
Total Years of Experience
27 years
PAGE 102 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 19
Street Rehabilitation and ADA Curb Ramp Improvement
City of Diamond Bar, CA
Pavement Design QA/QC Manager. James provided pavement design guidance and quality assurance/quality control review. The City of Diamond Bar has approximately 145 centerline miles divided into 7 maintenance zones. Beginning in Spring 2023, NCE was contracted for 3 years to provide the design of PS&E for the City’s annual arterial, collector, and residential maintenance and rehabilitation programs, as well as standalone annual CDBG curb ramp improvement projects for up to 3 maintenance zones. As part of the first cycle, NCE designed $3.5 million of slurry seals, cape seals, and ARHM paving for 104 residential and collector roadway segments. In addition, NCE also designed over $6.7 million or 4 miles of 4-lane divided arterial pavement rehabilitation, concrete repairs, bus stop relocations, and curb ramp improvements. NCE also provided striping and signage plans on the arterials to implement the City’s bicycle master plan, adding new Class 2 bike lanes with buffers where no bicycle facilities previously existed and upgrading miles of Class 2 bike lanes to include buffers and green conflict striping. For the second cycle, NCE designed over $1.5 million for residential rehabilitation and maintenance and nearly $1.9 million for 1 mile of divided and undivided arterials, including coordination with Caltrans to execute an encroachment permit for work within their right of way. Lastly, NCE prepared all 3 CDBG curb ramp PS&E projects.

Pavement Evaluation/Design and Street Rehabilitation Projects City of Redondo Beach, CA
Pavement QA/QC Manager and Pavement Design Lead. James served as the pavement design leader and quality assurance/quality control reviewer. NCE has partnered with the City of Redondo Beach since 2017 with their PMP, multiyear work plan, and asset inventory. As part of the recent multi-year work plan, NCE pavement engineers refined the PMP recommendations for the upcoming 3-year rehabilitation program (FY 2025/26–2027/28) to save the City approximately $1.5 million in overall project costs. Beginning in 2024, NCE was also contracted by the City to provide the PS&E design for the City’s FY 2022 and FY 2023 annual roadway maintenance and rehabilitation catch-up programs. As part of these projects, NCE prepared the PS&E package for approximately $2.6 million, covering 32 street segments across

5.9 centerline miles. NCE staff marked out base repair locations, took pavement core samples, and carried out laboratory testing to develop project-specific pavement design recommendations. They also collected curb and gutter damage that will need to be addressed during construction. The design also includes the development of new curb ramps, bulb-outs as part of a Safe Routes to School initiative, intersection reconstruction, electrical work, sidewalk plaza regrading, and coordination with the City’s ongoing bicycle and pedestrian master plan improvements. NCE also helped update the City’s bid documents to the newer 2021 Greenbook Specifications and 2023 Caltrans Specifications. NCE has recently completed the 100% PS&E for the FY 2023 program and is also assisting with construction support for the FY 2022 program.

PAGE 103 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 20
Patricia Oelkers
Civil Engineering Lead
Patricia Oelkers began her engineering career as a Staff Engineer at NCE and provides engineering and design support on civil engineering projects, including roadway rehabilitation and reconstruction, ADA curb ramp design, pedestrian safety improvement, on-street bicycle facilities, and shared-use trails. She has experience in AutoCAD Civil 3D for roadway regrading and realignment. She assists in the preparation of plans and estimates and conducts site visits for proposed design improvements.

Patricia serves as the Staff Engineer for the NCE team supporting key engineering personnel for the City of San Marino's FY24-25 CDBG Curb Ramp Project and FY22-23 Streets Rehabilitation Project.

Representative Projects
2024 Street Rehabilitation Program
City of San Marino, CA
Staff Engineer. Patricia is responsible for marking repairs (e.g., curb and gutter, cross gutter, and curb ramps) in the field, preparing improvement plans and pavement cross-section details, and assisting with the engineer’s cost estimate for the design.

FY 2022 & FY 2023 Annual Street Rehabilitation Program: NCE prepared the civil and pavement design for the city’s annual road rehabilitation and reconstruction program totaling nearly $6.1 million and 19 street sections for some of the worst conditions streets in the city’s roadway network. NCE will be providing design services during bidding and construction. A comprehensive pavement design was conducted. The pavement design memorandum included potential treatments with a focus on sustainable treatments pavement for reconstruction candidates and cost saving measures, and special consideration to deal with streets underlain with Macadam road base. Through the selective re-use and protection of existing macadam base we were able to extend the City’s pavement funding and successfully add additional street segments for paving. Hundreds of concrete curb and gutter repairs were identified totaling over 10,000 linear feet to address drainage deficiencies along the project streets. Design also included the evaluation and design of over 130 intersection corners for ADA curb ramp compliance. Construction plans were prepared with a vicinity map, typical pavement cross sections, detailed repair quantity tables, and cost estimation. NCE provided newer 2021 Greenbook technical specifications, updating the City’s 2018-based specifications.

Street Rehabilitation and ADA Curb Ramp Improvement
City of Diamond Bar, CA
Staff Engineer. Patricia is responsible for marking repairs (e.g., curb and gutter, cross gutter, and curb ramps) in the field, preparing improvement and striping plans, and assisting with the engineer’s cost estimate for the design. In addition, Patricia is also assisting in the data gathering and design of the curb ramps package. The City of Diamond Bar has approximately 145 centerline miles divided into 7 maintenance zones. Beginning in Spring 2023, NCE was contracted for 3 years to provide the design of PS&E for the City’s annual arterial, collector, and residential maintenance and rehabilitation programs, as well as standalone annual CDBG curb ramp improvement projects for up to 3 maintenance Education
BS, Civil Engineering, California
State University Polytechnic,
Pomona, 2022
Joined NCE
2022
Total Years of Experience
3 years
PAGE 104 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 21
zones. As part of the first cycle, NCE designed $3.5 million of slurry seals, cape seals, and ARHM paving for 104 residential and collector roadway segments. In addition, NCE also designed over $6.7 million or 4 miles of 4-lane divided arterial pavement rehabilitation, concrete repairs, bus stop relocations, and curb ramp improvements. NCE also provided striping and signage plans on the arterials to implement the City’s bicycle master plan, adding new Class 2 bike lanes with buffers where no bicycle facilities previously existed and upgrading miles of Class 2 bike lanes to include buffers and green conflict striping. For the second cycle, NCE designed over $1.5 million for residential rehabilitation and maintenance and nearly $1.9 million for 1 mile of divided and undivided arterials, including coordination with Caltrans to execute an encroachment permit for work within their right of way. Lastly, NCE prepared all 3 CDBG curb ramp PS&E projects.

Maintenance District 6 Phase II Rehabilitation
City of Glendale, CA
Staff Engineer. Patricia is responsible for marking repairs (e.g., driveways, sidewalks, cross gutters) in the field and translating them into the plans. She's also creating striping plans and assisting with the engineer’s cost estimate. NCE was selected by the City of Glendale to provide the design of PS&E for the Maintenance District 6 Phase II Rehabilitation Project. The project involves rehabilitating 2.8 miles of residential streets in a historic neighborhood with treatments ranging from ARHM overlays, surface reconstruction, and innovative multi-layered asphalt-rubber aggregate membrane (ARAM) interlayers to reduce required pavement thickness. As part of this project, NCE evaluated the existing pavement to determine feasible rehabilitation alternatives, including whether the existing macadam underneath the asphalt pavement could be preserved or removed, marked pavement base repairs, and design numerous curb ramps and driveway aprons. We also designed new curb and gutter systems along the entirety of every street due to aging concrete infrastructure and insufficient drainage capacity, totaling over $3.5 million in curb and gutter construction alone. Due to extensive roadway re-grading for every street, NCE had to analyze vertical clearance at 274 driveway aprons, including the adjustment of driveways and sidewalk to conform to the grading. The total project cost is nearly $8.9 million.

Pavement Evaluation/Design and Street Rehabilitation Projects City of Redondo Beach, CA
Staff Engineer. Patricia is responsible for coordinating data collection efforts and collecting curb ramp data to design ADA-compliant curb ramps. She's also creating improvement plans and striping plans, the engineer's cost estimate, and the template and payment items for technical specifications. She is also assisting with the design and 3D grading of multiple bulb-outs. NCE has partnered with the City of Redondo Beach since 2017 with their PMP, multi-year work plan, and asset inventory. As part of the recent multi-year work plan, NCE pavement engineers refined the PMP recommendations for the upcoming 3-year rehabilitation program (FY 2025/26–2027/28) to save the City approximately $1.5 million in overall project costs. Beginning in 2024, NCE was also contracted by the City to provide the PS&E design for the City’s FY 2022 and FY 2023 annual roadway maintenance and rehabilitation catch-up programs. As part of these projects, NCE prepared the PS&E package for approximately $2.6 million, covering 32 street segments across 5.9 centerline miles. NCE staff marked out base repair locations, took pavement core samples, and carried out laboratory testing to develop project-specific pavement design recommendations. They also collected curb and gutter damage that will need to be addressed during construction. The design also includes the development of new curb ramps, bulb-outs as part of a Safe Routes to School initiative, intersection reconstruction, electrical work, sidewalk plaza regrading, and coordination with the City’s ongoing bicycle and pedestrian master plan improvements. NCE also helped update the City’s bid documents to the newer 2021 Greenbook Specifications and 2023 Caltrans Specifications. NCE has recently completed the 100% PS&E for the FY 2023 program and is also assisting with construction support for the FY 2022 program.

PAGE 105 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 22
Mahmoud Samara, EIT
Pavement Design Engineer Lead
Mahmoud Samar, EIT, began his engineering career as a Project Engineer specializing in pavements at NCE. He has extensive experience in a range of projects, including civil design, pavement design and evaluation, rehabilitation and maintenance, as well as asset and pavement management. Mahmoud has expertise in laboratory performance characterization of flexible pavement materials, pavement management systems, life cycle cost analysis of pavement structures, non-destructive testing, falling weight deflectometer (FWD) assessments, and flexible pavement design. He has proficiency in PMS software such as StreetSaver® and PAVER™. Mahmoud has also authored several publications and has delivered presentations on the “performance of asphalt binders” at annual meetings of the Transportation Research Board (TRB).

Mahmoud serves as the Pavement Engineer for the NCE team supporting key engineering personnel for the City of San Marino's FY22-23 Streets Rehabilitation Project.

Representative Projects
FY 2022/23 to FY 2023/24 Street Rehabilitation Programs and PMS City of San Marino, CA
Pavement Engineer. Mahmoud was responsible for conducting pavement condition surveys, performing pavement coring and laboratory analysis, developing pavement design and rehabilitation recommendations, and preparing technical specifications for the project.

Education
MS, Civil and Environmental
Engineering, Rowan University,
Glassboro, New Jersey, 2022
BS, Civil Engineering/Highway and
Bridges Engineering, Al-Balqa
Applied University, Salt, Jordan,
2017
Registrations and Certifications
Engineer-in-Training – CA #181889
OCTA Pavement Inspector
Prequalification
Affiliations
Associate member with the
American Society of Civil Engineers
Student Member in Academy of
Pavement Science and Engineering
Friend of Transportation Research
Board committee AKM20
Member in Transportation
Research Board Young Members
Subcommittee
Joined NCE
2022
Total Years of Experience
3 years
PAGE 106 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 23
Street Rehabilitation and ADA Curb Ramp Improvement and Pavement Management City of Diamond Bar, CA
Pavement Engineer. Mahmoud conducted pavement condition surveys and performed budgetary analysis. The City has approximately 145 centerline miles divided into seven maintenance zones. Beginning in Spring 2023, NCE was contracted for three years to provide the design of PS&E for the City’s annual arterial, collector, and residential maintenance and rehabilitation programs, as well as standalone annual CDBG curb ramp improvement projects for up to three maintenance zones. As part of the first cycle, NCE designed $3.5 million of slurry seals, cape seals, and ARHM paving for 104 residential and collector roadway segments. In addition, NCE also designed over $6.7 million or 4 miles of 4-lane divided arterial pavement rehabilitation, concrete repairs, bus stop relocations, and curb ramp improvements. NCE also provided striping and signage plans on the arterials to implement the City’s bicycle master plan, adding new Class 2 bike lanes with buffers where no bicycle facilities previously existed and upgrading miles of Class 2 bike lanes to include buffers and green conflict striping. For the second cycle, NCE designed over $1.5 million for residential rehabilitation and maintenance and nearly $1.9 million for 1 mile of divided and undivided arterials, including coordination with Caltrans to execute an encroachment permit for work within their right of way. Lastly, NCE prepared all three CDBG curb ramp PS&E projects.

Pavement Evaluation/Design and Street Rehabilitation Projects City of Redondo Beach, CA
Pavement Engineer. Mahmoud was responsible for conducting pavement design, pavement coring, developing pavement rehabilitation recommendations, and preparing the pavement technical specifications for the project. NCE has partnered with the City of Redondo Beach since 2017 with their PMP, multi-year work plan, and asset inventory. As part of the recent multi-year work plan, NCE pavement engineers refined the PMP recommendations for the upcoming 3-year rehabilitation program (FY 2025/26–2027/28) to save the City approximately $1.5 million in overall project costs.

Beginning in 2024, NCE was also contracted by the City to provide the PS&E design for the City’s FY 2022 and FY 2023 annual roadway maintenance and rehabilitation catch-up programs. As part of these projects, NCE prepared the PS&E package for approximately $2.6 million, covering 32 street segments across 5.9 centerline miles. NCE staff marked out base repair locations, took pavement core samples, and carried out laboratory testing to develop project-specific pavement design recommendations. They also collected curb and gutter damage that will need to be addressed during construction. The design also includes the development of new curb ramps, bulb-outs as part of a Safe Routes to School initiative, intersection reconstruction, electrical work, sidewalk plaza regrading, and coordination with the City’s ongoing bicycle and pedestrian master plan improvements. NCE also helped update the City’s bid documents to the newer 2021 Greenbook Specifications and 2023 Caltrans Specifications. NCE has recently completed the 100% PS&E for the FY 2023 program and is also assisting with construction support for the FY 2022 program.

Maintenance District 6 Phase II Rehabilitation
City of Glendale, CA
Pavement Engineer. Mahmoud was responsible for conducting pavement condition surveys, performing pavement coring and laboratory analysis, developing pavement design using the Caltrans Highway Design Manual, preparing rehabilitation recommendations, and drafting technical specifications for the project. NCE was selected by the City of Glendale to provide the design of PS&E for the Maintenance District 6 Phase II Rehabilitation Project. The project involves rehabilitating 2.8 miles of residential streets in a historic neighborhood with treatments ranging from ARHM overlays, surface reconstruction, and innovative multi-layered asphalt-rubber aggregate membrane (ARAM) interlayers to reduce required pavement thickness. As part of this project, NCE evaluated the existing pavement to determine feasible rehabilitation alternatives. We also designed new curb and gutter systems along the entirety of every street due to aging concrete infrastructure and insufficient drainage capacity, totaling over $3.5 million in curb and gutter construction alone.

Due to extensive roadway re-grading for every street, NCE had to analyze vertical clearance at 274 driveway aprons, including the adjustment of driveways and sidewalk to conform to the grading. The total project cost is nearly $8.9 million.

Relevant Experience
NCE has had the privilege to work with many cities and counties throughout California, including San Marino. The following pages provide project examples that NCE and NCE personnel has successfully delivered to our clients within the PAGE 107 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 24
last five years. These projects further demonstrate our civil and pavement design experience and capabilities that we can provide to the City. In addition, the individual and agency references provided with each project example will allow the City to verify NCE’s experience and the level of satisfaction of our clients. Proposed personnel are noted in each example.

City of San Marino | Street Rehabilitation Program and Pavement Management System Update Services

Client Reference:

Amber Shah, PE
Director of Public Works
City of San Marino
2200 Huntington Drive
San Marino, CA 91108
Phone: (626) 300-0787
Email: [email protected]
Project Dates:
2002 to Present (PMP)
2018 to Present (Civil Engineering
Design)
Since 2015, NCE has been providing the city with both Pavement Management Program (PMP) and pavement evaluation and design services.

Starting 2020, the city selected NCE to provide integrated design services, including PMP, pavement evaluation and design, and preparation of PS&E packages. Through its integrated design approach, NCE has helped the City improve its network PCI by 7 points, from a PCI of 65 in 2018 to a PCI of 72 in 2022, over a period of 4 years. This was achieved by creating a focused, multi-year plan that met the city's needs and optimized its capital improvement program budget.

FY 2022 & FY 2023 Annual Street Rehabilitation Program Project Description: NCE prepared the civil and pavement design for the city’s annual road rehabilitation and reconstruction program totaling nearly $6.1 million and 19 street sections for some of the worst conditions streets in the city’s roadway network. A comprehensive pavement design was conducted including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing. The pavement design memorandum included potential treatments with a focus on sustainable treatments pavement for reconstruction candidates and cost saving measures, and special consideration to deal with streets underlain with Macadam road base.

FY 2020 & 2021 Annual Street Rehabilitation Program Project Description:

NCE prepared the civil and pavement design plans, specifications, and engineer’s estimate of probable construction cost (PS&E) for the City’s annual road rehabilitation program totaling nearly $5.8 million and about 66 street sections. This also included the identification of hundreds of curbs and gutter repairs. A comprehensive pavement design was conducted, including pavement conditions surveys, base repair markings, pavement coring, and subgrade laboratory testing .

Project Outcome: NCE Key Personnel: Vivek Jha (PMS Project Manager and Pavement Engineer), Jim Bui (Project Manager), Franz Haidinger (Civil Quality Assurance/Quality Control [QA/QC] Manager), James Signore (Pavement QA/QC Manager and Flexible Pavement Design), Patricia Oelkers (Staff Engineer), and Mahmoud Samara (Pavement Engineer).

PAGE 108 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 25
City of Alhambra | Professional Design and Construction Management Services for FY 23-24 Street Rehabilitation Client Reference:

Robert Bias
PW Engineering Technician
City of Alhambra
111 South First Street
Alhambra, CA 81801
Phone: (626) 308-4881
Email: [email protected]
Project Dates:
2023 to Present
Project Description: NCE completed the civil and pavement design for the City's annual roadway maintenance and rehabilitation projects and is currently providing construction support services. The project covered $3.1 million in improvements across 20 streets segments, approximately 3.6 miles of residential streets. NCE staff collected data on curb and gutter damage to address drainage problems, pavement cross
slopes, existing utility covers, and base repairs.

The project included pavement treatments
ranging from shallow overlays with Asphalt
Rubber Hot-Mix to full-depth reconstructions,
over 7,000 linear feet of curb and gutter repairs,
the replacement of 73 driveways, the design of
18 new ADA-compliant curb ramps, and the
design of 44 retrofit ADA-compliant curb ramps.

NCE Key Personnel: Vivek Jha (Client Manager),
Jim Bui (Project Manager), Franz Haidinger
(QA/QC Manager), Patricia Oelkers (Staff
Engineer), and Joseph DeLeon (Senior Field
Technician).

City of Diamond Bar | Street Rehabilitation and ADA Curb Ramp Improvement Client Reference:

Christian Malpica
Associate Engineer
City of Diamond Bar PWD
21810 Copley Drive
Diamond Bar, CA 91765
Phone: (909) 839-7042
Email: (directly Below)
[email protected]
Project Dates:
2018 to 2025
Project Description: The City of Diamond Bar has approximately 145 centerline miles divided into 7 maintenance zones. Beginning in Spring 2023, NCE was contracted for 3 years to provide the design of PS&E for the City’s annual arterial, collector, and residential maintenance and rehabilitation programs, as well as standalone annual CDBG curb ramp improvement projects for up to 3 maintenance zones.

As part of the first cycle, NCE designed $3.5 million of slurry seals, cape seals, and ARHM paving for 104 residential and collector roadway segments. In addition, NCE also designed over $6.7 million or 4 miles of 4-lane divided arterial pavement rehabilitation, concrete repairs, bus stop relocations, and curb ramp improvements. NCE also provided striping and signage plans on the arterials to implement the City’s bicycle master plan, adding new Class 2 bike lanes with buffers where no bicycle facilities previously existed and upgrading miles of Class 2 bike lanes to include buffers and green conflict striping.

For the second cycle, NCE designed over $1.5 million for residential rehabilitation and maintenance and nearly $1.9 million for 1 mile of divided and undivided arterials, including coordination with Caltrans to execute an encroachment permit for work within their right of way.

Lastly, NCE prepared all 3 CDBG curb ramp PS&E projects benefiting various neighborhoods and schools throughout the City.

NCE Key Personnel: Vivek Jha (Client Manager and Pavement Design Lead), Jim Bui (Project Manager), Franz Haidinger (QA/QC Manager), Patricia Oelkers (Staff Engineer), and Joseph DeLeon (Senior Field Technician).

PAGE 109 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 26
City of Glendale | Maintenance District 6 Phase II Rehabilitation Client Reference:

Rustom Tavitian, MS, PE
Civil Engineer II
City of Glendale
633 E Broadway Room 205
Glendale, CA 91206
Phone: (818) 937-8326
Email: [email protected]
Project Dates:
2023 to Present
Project Description: NCE was selected by the City of Glendale to provide the design of PS&E for the Maintenance District 6 Phase II Rehabilitation Project. The project involves rehabilitating 2.8 miles of residential streets in a historic neighborhood with treatments ranging from ARHM overlays, surface reconstruction, and innovative multi-layered asphalt-rubber aggregate membrane (ARAM) interlayers to reduce required pavement thickness. As part of this project, NCE evaluated the existing
pavement to determine feasible rehabilitation
alternatives, including whether the existing
macadam underneath the asphalt pavement
could be preserved or removed, marked
pavement base repairs, and design numerous
curb ramps and driveway aprons. We also
designed new curb and gutter systems along
the entirety of every street due to aging
concrete infrastructure and insufficient
drainage capacity, totaling over $3.5 million in curb and gutter construction alone. Due to extensive roadway re-grading for every street, NCE had to analyze vertical clearance at 274 driveway aprons, including the adjustment of driveways and sidewalk to conform to the grading. The estimated project cost is nearly $8.9 million.

NCE Key Personnel: Vivek Jha (Client Manager), Jim Bui (Project Manager), Franz Haidinger (QA/QC Manager), Pedro Sanchez (Civil Design Lead), Patricia Oelkers (Staff Engineer), and Joseph DeLeon (Senior Field Technician).

City of Redondo Beach | Pavement Evaluation/Design and Street Rehabilitation Projects Client Reference:

Daniel Gruezo, PE,
Civil Engineer
City of Redondo Beach
415 Diamond Street
Redondo Beach, CA 90277
Phone: (310) 697-4661
Email: [email protected]
Project Dates:
2017 to Present
Project Description: NCE has partnered with the City of Redondo Beach since 2017 with their PMP, multi-year work plan, and asset inventory. As part of the recent multi-year work plan, NCE pavement engineers refined the PMP recommendations for the upcoming 3-year rehabilitation program (FY 2025/26– 2027/28) to save the City approximately $1.5 million in overall project costs.

5.9 centerline miles.

NCE staff marked out base repair locations, took pavement core samples, and carried out laboratory testing to develop project-specific pavement design recommendations. They also collected curb and gutter damage that will need to be addressed during construction. The design also includes the development of new curb ramps, bulb-outs as part of a Safe Routes to School initiative, intersection reconstruction, electrical work, sidewalk plaza regrading, and coordination with the City’s ongoing bicycle and pedestrian master plan improvements. NCE also helped update the City’s bid documents to the newer 2021 Greenbook Specifications and 2023 Caltrans Specifications.

NCE has recently completed the 100% PS&E for the FY 2023 program and is also assisting with construction support for the FY 2022 program.

PAGE 110 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 27
NCE Key Personnel: Vivek Jha (Client Manager), Jim Bui (Project Manager), Franz Haidinger (Civil QA/QC Manager), James Signore (Pavement QA/QC Manager and Pavement Design Lead), Patricia Oelkers (Staff Engineer), Mahmoud Samara (Pavement Engineer), Joseph DeLeon (Engineering Technician) Substitution of Personnel
NCE understands substitution of personnel named in the proposal during the proposal process or during performance of the services shall require City’s written approval. NCE will submit a written request for the substitution, including the reason for the requested substitution and a detailed resume for the new proposed person demonstrating that he or she meets the minimum requirements for the position. NCE also understands failure to obtain City’s approval of substituted personnel within 15 days of the effective date of the substitution will result in financial penalties to be specified in the Professional Services Agreement.

PAGE 111 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 28
Client References
NCE has had the privilege to work with many cities and counties in Southern California, including San Marino. The individual and agency references outlined below will enable the City to verify the experience of NCE and its key personnel in successfully delivering related services on comparable projects over the past three (3) years, with scopes pertinent to San Marino. These references represent repeat clients, which attests to their satisfaction with NCE's work products.

NCE
Reference 1: City of Redondo Beach
Agency: City of Redondo Beach Public Works Department
Contact Name: Daniel Gruezo, PE, Civil Engineer
Address: 415 Diamond Street, Redondo Beach, CA 90277
Phone: (310) 697-4661
Email: [email protected]
Services: ADA Curb Ramp Design, PMP/Asset Inventory Update, Pavement Evaluation and Design, and Street Rehabilitation Projects
Project
Personnel:

Project Manager: Jim Bui, Client Manager: Vivek Jha, QA/QC Manager – Franz Haidinger, Civil Design Lead – Patricia Oelkers, Pavement Design – Mahmoud Samara, Field Technician – Joseph DeLeon
Reference 2: City of Diamond Bar
Agency: City of Diamond Bar Public Works Department
Contact Name: Christian Malpica, Associate Engineer
Address: 21810 Copley Drive, Diamond Bar, CA 91765
Phone: (909) 839-7042
Email: [email protected]
Services: Street Rehabilitation and ADA Curb Ramp Improvement and Pavement Management Project
Personnel:

Project Manager: Jim Bui, Client Manager: Vivek Jha, QA/QC Manager – Franz Haidinger, Civil Design Lead – Patricia Oelkers, Pavement Design – Mahmoud Samara, Field Technician – Joseph DeLeon
Reference 3: City of Glendale
Agency: City of Glendale Public Works Department
Contact: Rustom Tavitian, MS, PE, Civil Engineer II
Address: 633 E Broadway Room 205, Glendale, CA 91206
Phone: (818) 937-8326
Email: [email protected]
Services: PS&E for the Maintenance District 6 Phase II Rehabilitation Project including ADA Curb Ramp Design
Project
Personnel:

Project Manager: Jim Bui, Client Manager: Vivek Jha, QA/QC Manager – Franz Haidinger, Civil Design Lead – Patricia Oelkers, Pavement Design – Mahmoud Samara, Field Technician – Joseph DeLeon

PAGE 112 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 29
Proposed Approach
Based on the City’s RFP and our preliminary site visit, NCE understands the City is seeking a consultant to provide professional civil engineering and pavement engineering services for the FY 2025-26 Street Rehabilitation Project. Based on the City-provided map and street list, this project includes up to 22 street segments covering approximately 2.58 miles. The pavement is generally in “Poor” condition and many of the sections appear suitable for pavement rehabilitation including mill and thick overlays with base repairs or surface reconstructions.

This will help provide more accurate pavement analysis and minimize costly change orders during construction without blindly overdesigning.

PAGE 113 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 30
Assumptions: As the project focuses primarily on pavement rehabilitation, we assume:
 City to provide all available utility data, as-builts, and relevant design standards.  Road rehabilitation, including curb ramps, can be designed within the existing City right-of-way (ROW).  No major re-grading and drainage re-design or drainage analysis is required, which will require topographic surveying.
 No permits are anticipated beyond a no-fee City encroachment permit for optional coring work.  No anticipated geometric alterations to intersections or lane reconfigurations.  Striping and markings will be replaced in “like-kind”. No signage plans are required.  No utility relocation design.

Deliverables
 Kick-Off meeting and monthly progress meeting agendas and minutes.

Task 2: Utility Coordination

NCE will utilize a City-provided utility contact list and prepare a Utility “A Letter” on City letterhead for City distribution.

Working with other agencies, we have observed that utility letters receive more prompt attention when distributed by a City. This can also help avoid utility agencies assessing additional mapping and reproduction costs, thus resulting in costPAGE 114 of 328 City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 31
effective utility coordination. NCE will then track the progress of inbound and outbound responses in a utility tracking matrix. NCE will coordinate with the City so that the early notification following our revised treatment recommendation list from Task 3 will allow utility providers to perform maintenance on their facilities prior to moratorium on the street paving area and/or assess their utilities and the possible need to lower/adjust their facilities, which can take up to a year or longer.

In addition, it is assumed that all utility operators do not assess additional charges for working with a design consultant.

If utility operators assess any mapping or research charges for working with a design consultant, these utility operator charges will be included as additional expenses to the project.

Deliverables
 Utility Notification “A Letters” and Utility Contact Matrix.

Deliverables
 Utility Notification “B Letters” and Utility Contact Matrix.

2.C: Utility “C” Letters (Optional)
An Optional Utility “C Letter” may be prepared.

Deliverables
 Utility Notification “C Letters” and Utility Contact Matrix.

Task 3: Pavement Design

Deliverables
 Pavement Treatment Recommendations Table
 Base Repair Summary photo log (KMZ) with geotagged locations PAGE 115 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 32

Deliverables
 Pavement Coring Summary Table including coring logs, photos, and maps  Laboratory Testing Results
 Executed No-Fee Encroachment Permit

Deliverables
 Draft & Final Pavement Design Report including budgetary costs.

PAGE 116 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 33
Task 4: Plans, Specifications, and Cost Estimates (PS&E)

Underground utility mapping such as utility potholing or ground penetrating radar (GPR) is not included.

Surface visible utility structures will be identified on the Plans for either adjustment or protection.

PAGE 117 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 34
Curb ramps will be designed per Caltrans Standard Plans or similar City Standards only the approximate shape and relative size will be drawn on the Plans, with a callout for the relevant Standard Plan installation. For curb ramps that may be non-standard or have potential issues due to existing conditions, we have assumed 10% or up to 5 locations may require detailed plan layouts at a 1” = 5’ scale or similar.

PAGE 118 of 328
City of San Marino
PS&E for FY2025-26 Street Rehabilitation Project
November 19, 2025
Page | 35
Deliverables
 Electronic Deliverables - Final plans (PDF), Final Engineer’s Estimate of Probable Construction Cost (PDF), Final Special Provisions (MS Word), and Final General Provisions (MS Word) Task 5: Bidding and Construction Support

The limited number of hours (40 Total) to provide construction support services in the Fee Estimate is an estimate only.

The actual cost will be dependent on the City and Contractor and will be billed on a time and materials basis.

Deliverables
 Attend Construction Kickoff Meeting
 As-needed RFI responses (up to 3) and submittal review during construction.

Deliverables
 Digital as-built of the Plans (PDF) and CAD E-Transmittal PAGE 119 of 328
City of San Marino
PS&E for FY 2025-26 Street Rehabilitation Project
Page | 36
Schedule
PAGE 120 of 328
City of San Marino
PS&E for FY 2025-26 Street Rehabilitation Project
Page | 37
Financial Statements
NCE has uploaded our audited financial statements for the most recently completed three fiscal years as a separate file to the City’s e-Procurement Portal.

Claims and Litigation History
NCE does not have any current or pending litigation, nor has NCE been involved in any related litigation within the last five years, that may affect our ability to perform services. In addition, there have not been any claims or disciplinary action taken against NCE or any of NCE’s key personnel within the past five years.

Letter from Insurance Broker
NCE has uploaded a letter from our insurance broker attesting to our willingness to provide the required insurance coverages described in the Professional Services Agreement.

Professional Services Agreement
NCE has uploaded our proposed modifications to the Professional Services Agreement as a separate file to the City’s eProcurement Portal.

Proposal Authorization
NCE has confirmed the following statements on the City’s e-Procurement Portal:
 NCE is a Respondent to the Request for Qualifications / Request for Proposals of City for PS&E for FY 2025-26 Street Rehabilitation Project (“RFQ/RFP”) and possesses the legal authority to submit this Proposal.  NCE is authorized to conduct all negotiations for and legally bind the respondent in all matters relating to this proposal submittal.
 NCE has reviewed, understands, is able to comply with and agrees to be bound by the General Conditions Governing this RFP.
 NCE grants the City a right to conduct reference checks and reasonable investigation of all information provided by Respondent.
 NCE certifies that this Proposal is irrevocable until 120 days after its submission date.  NCE confirms that we have read and can satisfy all insurance requirements specified in this RFQ/RFP.

Discretionary Supplemental Materials
NCE has not included any explanation of relevancy of discretional supplementary materials required due to any other portion of this RFQ/RFP
Additional Information
NCE has uploaded to the City’s e-Procurement Portal sample layouts from engineering plans for the Cities of Diamond Bar and Redondo Beach as an example of projects similar to the FY2025-26 Street Rehabilitation Project.

Pricing Proposal
NCE has uploaded our Cost Proposal electronically, per the RFP, as a separate file to the City’s e-Procurement Portal.

PAGE 122 of 328
Task Description
Project
Manager
Principal
Eng
QC/QA
Manager
Project
Eng I
Staff
Eng II
Staff
Eng I
Senior Field
Tech
Tech
Editor
Labor
Expenses Coring
Pavement
Lab Testing
Traffic
Control
Reimburseable
Expenses Total Cost
Rate $220 $300 $300 $180 $170 $160 $130 $110

1. Project Management and Meetings
A. Project Management and Meetings 16 4 48 4 $ 7,240 $ 200 $ 7,440 Sub-Total 16 4 0 4 8 0 0 4 $ - 7,240 $ - $ - $ 200 $ 7,440 $

City of San Marino
PS&E For FY 2025-26 Street Rehabilitation Project
Cost Proposal
November 19, 2025
Labor Hours
PAGE 123 of 328
FY 24-25 and FY25-26 Street Rehabilitation Program
Preliminary Street List
# Street Name From To Functional Class Length
(FT)
1 Huntington Drive W/B Granada Ave Chelsea Rd Arterial 1,147 2 Huntington Drive W/B Chelsea Rd Old Mill Rd Arterial 950 3 Huntington Drive W/B Old Mill Rd
50 W. Of St. Albans
Rd
Arterial 448
4 Huntington Drive W/B 50 W. Of St. Albans Rd
269 E/O St Albans
Rd
Arterial 319
5 Huntington Drive W/B 269 E/O St Albans Rd Warwick Rd Arterial 595 6 Huntington Drive W/B Warwick Rd 52 W/O Virginia Rd. Arterial 358 7 Kenilworth Avenue Huntington Dr Roanoke Rd Residential 370 8 Kenilworth Avenue Roanoke Rd Melville Dr Residential 430 9 Lorain Road West Dr West Haven Rd Major Collector 1,100 10 Oak Knoll Avenue Sherwood Rd Darby Rd Residential 1,100 11 Ridgeway Road Adair St Sherwood Rd Residential 375
12 Ridgeway Road Melville Dr Adair St Residential 375
13 Ridgeway Road Huntington Dr Roanoke Rd Residential 375 14 Roanoke Road St. Albans Rd Windsor Rd Residential 350 15 Roanoke Road Windsor Rd Warwick Rd Residential 350
16 Roanoke Road Warwick Rd Virginia Rd Residential 350
17 Roanoke Road Ridgeway Rd Kenilworth Ave Residential 650 18 Roanoke Road Kenilworth Ave Del Mar Ave Residential 650 19 Virginia Road Rosalind Rd Circle Dr Minor Arterial 850 20 Virginia Road Circle Dr Mill Lane Minor Arterial 380 21 Westhaven Road Sherwood Rd Lorain Rd Residential 430 22 Westhaven Road Huntington Dr Sherwood Rd Residential 1,650 Total Length (FT) 13,602
1/1 7/24/2025 PAGE 124 of 328
Preliminary Street List
FY 24-25 and FY25-26 Street Rehabilitation Program
0 750 1,500
ft.
1 in. = 1,500 ft.
¯
Legend
Preliminary Street
City Limits
PAGE 125 of 328
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: John Incontro, Police Chief
DATE: January 14, 2026
SUBJECT: REQUEST AUTHORIZATION TO USE THE COOPERATIVE

AGREEMENT BETWEEN SOURCEWELL AND ALL TRAFFIC
SOLUTIONS FOR THE PURCHASE OF TWO SPEEDALERT 24
RADAR MESSAGE SIGNS, IN THE AMOUNT OF $31,889.93,

AND FOR THE SOLE SOURCE PURCHASE OF ONE
MOTOROLA SOLUTIONS APX8500 POLICE MOBILE
RADIO, IN THE AMOUNT OF $10,404.44, WITH
PROGRAMING IN THE AMOUNT OF $2,500, AND ONE PVP
COMMUNICATIONS INC. POLICE MOTORCYCLE HELMET,
IN THE AMOUNT OF $2,264.75.

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Safe Community
• Fiscally Responsible and Transparent City Government
• Efficient, Responsive, and Effective City Services

BACKGROUND
On July 25, 2025, the City Council agreed to allow the San Marino Police Department (SMPD) to accept the State of California FY2025/26 Cannabis Tax Fund Grant awarded in the amount of $255,041.13. The Cannabis Tax Fund Grant Program (CTFGP) awards grant funds on a reimbursement basis to law enforcement agencies to purchase DUI enforcement related equipment, conduct DUI educational presentations to the community, and conduct DUI field operations to discourage impaired driving, and enforce impaired driving laws.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
, Council Member
PAGE 126 of 328

DISCUSSION
The Police Department requests the City Council’s authorization to make the following equipment purchases to be reimbursed by the FY2025-26 Cannabis Tax Fund Grant Program:

Two (2) All Traffic Solutions (ATS) SpeedAlert 24 Radar Message Signs - $31,889.93
Radar message boards are valuable tools for law enforcement due to their ability to monitor and enforce speed limits effectively. They can be deployed in various settings to increase speed awareness and road safety. These boards can display messages such as “slow down”, “too fast,” “road closed,” and more, helping to maintain posted traffic speeds and prevent accidents.

An ATS SpeedAlert 24 Radar Message Sign with ATS-5 Trailer, and the SpeedAlert 24 Radar Message Sign with Post and Hitch Mount will be purchased through the Sourcewell Cooperative Purchasing Program.

Sourcewell completed a competitive bid process for law enforcement equipment including message boards and awarded Sourcewell Contract No. 090122 to ATS on November 3, 2022. The contract is valid through November 7, 2026.

Each radar message sign includes ATS TraffiCloud software that will enable the Department to:
• Access customizable dashboards to get up to six (6) ready-made reports of data and analytics,
• Remotely oversee and control devices and view data and real-time alerts and quickly change and schedule messages to adapt to changing situations.
• Save time by accessing and sharing data, plus receive insights to optimize resource allocation and address speeding issues effectively. • Receive ongoing hardware defect repairs and remote diagnostics and receive 50% off accidental damage or vandalism repairs and 50% off additional accessories throughout the product’s lifespan. • Receive unlimited, personalized, one-on-one training, plus guides and an on-demand video library.

The software has a closed secure network for updating sign messaging, no external keyboards or inputs and all users must be licensed to access signs via either Bluetooth or TraffiCloud. A message cannot be composed without authentication and a secondary device (personal computer or Bluetooth handheld).

PAGE 127 of 328
One (1) Motorola Solutions Mobile Radio in the Amount of $10,404.44, to Include Programming in the Amount of $2,500
Motorola Solutions APX8500 Mobile Radio technology is unique and developed exclusively for the U.S. Government and public safety agencies by Motorola Solutions, Inc. and is the mobile radio system currently in use by the San Marino Police Department. Motorola Solutions is the only vendor (sole source) capable of providing a compatible radio and communications system for the new BMW Motorcycle purchased by the Police Department through the Cannabis Tax Fund Grant Program.

One (1) PVP Communications Police Motorcycle Helmet and Communications Package-$2,264.75
Police motorcycle helmets are essential for the safety and effectiveness of law enforcement officers. They provide protection against head injuries, enhance visibility, facilitate communication, and help identify law enforcement personnel operating motorcycles. PVP Communications Inc. motorcycle helmets are uniquely designed specifically for law enforcement field operations and are the sole source manufacturer and distributor of PVP helmet communications. There are no authorized dealers or resellers of PVP products.

FISCAL IMPACT & PROCUREMENT REVIEW
The Finance Director concurs that the best interests of the City are served by dispensing with competitive bids for purchases of supplies, materials, equipment, and sales of personal property made under a cooperative purchasing program utilizing purchasing agreements or bids received by the County, State or other public agency are exempt from the requirements of San Marino Municipal Code (SMMC) §2.06.05(B) per SMMC §2.06.05(B)(6).

Additionally, per SMMC §02.05.05(B)(2)(a), a waiver of bidding is recommended when a determination is made in writing that the goods or services are only available from one (1) source and the purchase is in the best interest of the City.

LEGAL REVIEW
The City Attorney's office has reviewed this report and approved as to form.

RECOMMENDATION
Staff recommend that the City Council authorize the use of the Cooperative Agreement between Sourcewell and ATS, to purchase two SpeedAlert Radar Trailer Message Signs, in the amount of $31,889.93, one Motorola Solutions Inc. APX8500 Police Mobile Radio, in the amount of $10,404.44, with PAGE 128 of 328
programing in the amount of $2,500, and one PVP Communications Inc.

Motorcycle Helmet in the amount of $2,264.75. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the purchase of two radar message boards, one mobile police radio with programing, and one police communication equipped motorcycle helmet in an amount not to exceed $47,059.12.”

ATTACHMENT

1. FY25/26 CTFGP Executed Agreement

2. ATS SpeedAlert Radar Message Board with ATS-5 Trailer - Quote

3. ATS SpeedAlert Radar Message Board with Post & Hitch Mount – Quote

4. TrafficCloud Information Pamphlet

5. ATS SpeedAlert Radar Message Board Specifications

6. Sourcewell Cooperative Purchasing Contract No. 090122

7. Motorola Solutions Inc. APX8500 Police Mobile Radio - Quote

8. Motorola Solutions Inc. APX8500 Police Mobile Radio - Sole Source Letter

9. PVP Communications Inc. – Communications Helmet - Quote and Sole Source Letter
PAGE 129 of 328
State of California

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
23389 ________________________________________________________________

1. GRANT TITLE
FY25/26 CTFGP Law Enforcement - San Marino Police Department

2. NAME OF ORGANIZATION/AGENCY
San Marino Police Department

3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT

4. PROJECT PERFORMANCE PERIOD
From: 07/01/2025 To: 06/30/2026

5. PURCHASE ORDER NUMBER

6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $255,041.13

8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to comply with the Terms and Conditions of the following attachments:

Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure Schedule B – Detailed Budget Estimate
Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: John Incontro
Title: Chief of Police
Phone: (626) 300-0720
Address: 2200 Huntington Drive
San Marino, CA 91108
E-Mail: [email protected] ___________________________ _______________ (Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Andrew Beasley Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected] ___________________________ _______________ (Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected] ___________________________ _______________ (Signature) (Date)

10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE

REIMBURSEMENT PAYMENTS
Name: Hillary Guirola-Leon
Title: Finance Director
Phone: (626) 300-0708
Address: City of San Marino
2200 Huntington Drive
San Marino, CA 91108
PAGE 130 of 328

TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

A. EXECUTION

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.

2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.

3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.

4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.

Equipment purchased under this Grant Agreement must only be used for approved Projectrelated purposes, unless otherwise approved by the State in writing.

5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360.

PAGE 131 of 328

TERMS AND CONDITIONS
C. PROJECT TERMINATION

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.

2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.

D. FINANCIAL RECORDS

1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.

E. HOLD HARMLESS

1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.

PAGE 132 of 328

TERMS AND CONDITIONS
F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT

1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE

1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.

2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES

1. All law enforcement Organization/Agency/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.

PAGE 133 of 328

TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).

K. GRANT APPLICATION INCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.

M. REPRESENTATION AND WARRANTIES

1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California taxexempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.

N. AIR OR WATER POLLUTION VIOLATION

1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

PAGE 134 of 328

TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non-governmental Grantees.

R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM

1. This form shall be completed by all Grantees.

S. CONFLICT OF INTEREST

1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.

2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.

3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.

4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with

PAGE 135 of 328

TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.

6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.

8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.

At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.

Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.

PAGE 136 of 328
Schedule A
San Marino Police Department
All grant awards, including any adjustments to requested funding, were made by the Cannabis Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations. As a result, not all Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed Budget Estimate for approved Budget line items and Project activities. Project activities and items that are not clearly identified/specified in the Grant Agreement must be submitted to and approved by CGU prior to purchase.

Project Description
The San Marino Police Department would like to utilize the Cannabis Tax Fund Grant Program to conduct DUI Saturation Patrols in various parts of the city as well as host DUI Checkpoints. The project will aid in increasing awareness surrounding the dangers of impaired and drunk driving. Enforcement activities like DUI Saturation Patrols and DUI Checkpoints will enhance and raise community awareness. Such enforcement activities will also increase police presence in high-traffic areas known for DUI and DUID drivers. The San Marino Police Department also aims to educate local schools and members of the community on the dangers of impaired driving, providing educational information and resources pertaining to drunk driving and driving high.

Problem Statement & Proposed Solution
The DUI Saturation Patrols and DUI Checkpoints will be concentrated in areas of the city with a high incidence of impaired driving traffic accidents. Huntington Drive is a major east and west thoroughfare for the City of San Marino, and it is also the city's most prominent street. Approximately 53,000 vehicles travel on Huntington Drive on a daily basis. Huntington Drive is a major access point for neighboring cities, including Alhambra, San Gabriel, South Pasadena, Pasadena, and the unincorporated parts of Los Angeles County.

With the assistance of the Cannabis Tax Fund Grant Program, The San Marino Police Department will be able to enhance their patrol presence in such heavily trafficked areas. The number of DUI and DUID related offenses are more frequent during the holidays, often times involving repeat offenders as well as younger drivers. An increased police presence in these high traffic areas will aid in reducing the number of DUI and DUID related traffic offenses. Educational presentations and resources provided to local schools and also during Neighborhood Watch Meetings, Public Safety Commission Meetings, and community events like Coffee with a Cop will raise awareness surrounding the dangers of driving while under the influence of an alcoholic beverage or controlled substance. The Cannabis Tax Fund Grant Program will enable The San Marino Police Department to enhance patrol enforcement operations and increase patrol visibility throughout the city in an effort to reduce DUI and DUID traffic related offenses.

Performance Measures/Scope of Work
2 DUI Checkpoints (Q2 = 1, Q4 = 1): Aim to reduce DUI/DUID traffic related offenses by 15%, reducing the number of impaired drivers in and around the community.

An ATV (All-Terrain Vehicle) for moving the digital message boards and transporting personnel and equipment to and from the DUI checkpoint.
2 Message Boards for DUI Checkpoints and Educational Messaging (Q1 = Purchase, Q2 = Receive, Q2-Q4 = Utilize during DUI Checkpoints and for Educational Messaging): Using a message board will raise public awareness of DUI Checkpoints. When a DUI Checkpoint is not being conducted, the message boards will display educational messaging related to the prevention of driving under the influence of an alcoholic beverage and/or a controlled substance. 16 DUI Saturation Patrols (Q1 = 4, Q2 = 4, Q3 = 4, and Q4 = 4): The goal of the DUI saturation patrols is to reduce the number of DUI/DUID traffic related offenses by 10%, improving roadway safety in and around the community.

PAGE 137 of 328
Schedule A
Educational Presentations at the local high schools, during Neighborhood Watch Meetings, and community events like Coffee with a Cop (Q1 = 1, Q2 = 2, Q3 = 3, Q4 =4): The goal of implementing educational presentations is to reach as many students and community members as possible to increase awareness of the dangers of driving under the influence of alcohol or a controlled substance.

The implications of driving while impaired will be presented to members of the community and educational resources will be provided (e.g. handouts, flyers). The primary attendees of the educational safety meetings are residents of the community, local elementary and high school students, school representatives, PTA members, elected officials (City Council members, LA County Board Supervisor Kathryn Barger, and City Manager Eskandar) and uniformed personnel. The safety meetings are meant to foster community policing and collaboration regarding public safety issues, DUI prevention, and well-being. The safety meetings also encourage community engagement and raise awareness about driver and pedestrian safety.
1 educational presentation for Neighborhood Watch block captains and residents in Q1=1, sharing resources and information regarding safe driving practices. 1 educational presentation for San Marino High School students in Q2=2, focused on the effects of cannabis use and driving.
1 educational presentation held for members of the community at the Crowell Library in Q3=3, focused on shifting public perception and perspectives of driving under the influence of a controlled substance or alcohol.
1 educational presentation held for a Coffee with a Cop event in Q4=4, providing information and resources about safe driving practices and drug and alcohol abuse prevention. Each of the quarterly presentations will educate students and community members on the implications of impaired driving.

Project Performance Evaluation
Key performance indicators (KPI) to document project effectiveness and successful project activities will include quarterly reports as well as data collection (crime and traffic crash statistics) from our Records Manager to reflect progress throughout each quarter.

Program Sustainability
In an effort to reduce the reliance on future grant funding, it is the goal of patrol staff to increase the number of DUI saturation patrols when there is adequate staffing and budgeting to allow for such enforcement details.

Another cost-effective way to reach the community is through social media outlets, educating members of the community of the dangers of impaired and drunk driving. There is an adequate number of staff available to complete the project within the performance period. Staff members possess the required knowledge, skills, and training to execute the project expectations.

Administrative Support
There is an adequate number of staff available to complete the project within the performance period. Staff members possess the required knowledge, skills, and training to execute the project expectations. The administrative support includes that of the Chief of Police, the Patrol Division Commander, Traffic Supervisor, and Motor Officers. This is the first time The San Marino Police Department has applied for funding from The Cannabis Tax Fund Grant Program. The San Marino Police Department has received grant funding from the California Office of Traffic and Safety (OTS) in the past for similar patrol operations and DUI saturation patrols, including DUI Checkpoints. There is an adequate number of patrol personnel to staff the DUI saturations as well as the DUI Checkpoints which can be successfully conducted and yield positive results.

PAGE 138 of 328
Schedule B
Detailed Budget Estimate
Award Number Organization/Agency Total Amount
23389 San Marino Police Department $255,041.13
Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
DUI Motorcycle - Outfitting $4,793.56
Motorcycle Helmets $1,900.00
ATV - Outfitting $4,793.55
Educational Supplies and Materials $1,380.00
Traffic Cones $795.00
Category Sub-Total $13,662.11
Personnel
DUI Saturation Patrols $47,054.11
DUI Checkpoints $90,108.22
DUI Educational Presentations $3,247.36
Category Sub-Total $140,409.69
Travel
DRE Training - Attend Travel $1,152.00
DRE Field Certification – Attend Travel $198.00
Category Sub-Total $1,350.00
Equipment
DUI Vehicle - ATV $33,672.33
DUI Vehicle - Motorcycle $31,947.00
Message Boards $34,000.00
Category Sub-Total $99,619.33
Grant Total $255,041.13

PAGE 139 of 328
Schedule B-1 Budget Narrative
San Marino Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Other Direct Costs
DUI Motorcycle - Outfitting
$4,793.56
Police Motorcycle will be marked, indicating it is primarily used for Driving Under the Influence (DUI) Enforcement or display a message supporting DUI Enforcement.

Total Cost: $4,793.56

Motorcycle Helmets
$1,900.00
Quantity - 1 Police Motorcycle Helmet for use by motor traffic officers. Costs may include a communication system, such as a headset, microphone, and speakers.

Total Cost: $1,900.00
ATV - Outfitting
$4,793.55
Police ATV will be marked, indicating it is primarily used for Driving Under the Influence (DUI) Enforcement or display a message supporting DUI Enforcement.

Total Cost: $4,793.55
Educational Supplies and Materials
$1,380.00
Flyers - Quantity - 2000 Flyers x $0.69 = $1,380.00. The printed materials will contain data and messaging related to driving under the influence of alcohol and or a controlled substance.

Total Cost: $1,380.00
Traffic Cones
$795.00
Traffic Cones for DUI Checkpoints.

Quantity - 30 cones
30 cones @ $26.50/each = $795.00.

Total Cost: $795.00

Personnel
DUI Saturation Patrols
$47,054.11
16 Saturation Patrols (4 saturation patrols per quarter) = $9602.88 / 2 Officers per patrol / Officer OT = $100.03 per hour, 6 hours per patrol / 96 hours per Officer / 192 hours. 96 hours @ $100.03 = $9,602.88 x 2 officers per saturation patrol = $19,205.76.

Benefits calculated for OT worked is $19,205.76 x 1.45% = $27,848.35.

Total personnel costs for 16 saturation patrols = $19,205.76 + $27,848.35 = $47,054.11.

PAGE 140 of 328
Schedule B-1 Budget Narrative
San Marino Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

DUI Checkpoints
$90,108.22 DUI Checkpoints (2) - Sergeant/Corporal/Officer: 16 hours @ $100.03 = $1,600.48. For 12 patrol personnel on overtime for 8 hours each, total overtime costs are: $1,600.48 x 12 = $19,205.76 x 2 (DUI Checkpoints) = $38,411.52. Benefits for DUI Checkpoint overtime is: $38,411.52 x 1.45% = $55,696.70. Total overtime costs, including benefits is: $38,411.52 + $55,696.70 = $90,108.22

DUI Educational Presentations
$3,247.36
DUI Education / Presentations - Sergeant/Corporal/Officer: 4 hours @$100.03 = $400.12. Amount calculated on OT for 2 patrol personnel: $400.12 x 2 = $800.24. 4 Presentations = $3200.96.

Benefits for overtime for 2 officers is: $3200.96 x 1.45% = $3247.37.

Total overtime for 2 officers conducting DUI Education/Presentations, totaling 16 hours is: $6494.74. * 4 DUI Educational Presentations (1 per quarter / 2 officers for each presentation / 4 hours for each presentation / total of 16 hours.
*Q1 = Neighborhood Watch Presentation. 2 Officers / 4 hours @ $100.03 = $400.12 X 1.45% (Benefits) = $405.92.

Total for 2 Officers / 4 hours $811.84.
*Q2 = San Marino High School Presentation. 2 Officers / 4 hours @ $100.03 = $400.12 X 1.45% (Benefits) = $405.92. Total for 2 Officers / 4 hours $811.84.
*Q3 = Educational Presentation at the Crowell Public Library. 2 Officers / 4 hours @ $100.03 = $400.12 X 1.45% (Benefits) = $405.92. Total for 2 Officers / 4 hours $811.84. *Q4 = Coffee with a Cop Educational Presentation. 2 Officers / 4 hours @ $100.03 = $400.12 X 1.45% (Benefits) = $405.92. Total for 2 Officers / 4 hours $811.84.

Total cost for 4 Educational Presentations (1 per quarter / 2 Officers per 4-hour OT shift) = $3247.36.

Travel
DRE Training - Attend Travel
$1,152.00
DRE Classroom Training: DRE Course: $0, 2 Officers Mileage = 720 miles / 2 ways = $1,008.00 (Mileage cost is $504.00). Commuter Lunch for 2 Officers = $8/day = $72.00 x 2 officers = $144.00. Total for two officers to commute to training and commuter lunch: $1,008.00+$144.00=$1,152.00 DRE Field Certification – Attend Travel
$198.00
DRE Field Certification Course: $0. Estimated miles: 96 miles (12 miles one way x 4 days). Two officers x 192 miles = $134.40. Commuter lunch: $8/day per officer. $8 x 4 days of training = $32.00 x 2 officers = $64.00. Total for estimated mileage and commuter lunch for two officers: $134.00+$64.00=$198.00

PAGE 141 of 328
Schedule B-1 Budget Narrative
San Marino Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Equipment
Message Boards
$34,000.00
2 Message Boards @ $17,000.00/each for DUI Saturation Patrols, DUI Checkpoints, and DUI/DUID Education and Community Outreach.

Quantity - 2 Message Boards
Unit Cost - $17,000.00
Total Cost - $34,000.00
Message Boards will be marked and primarily used for DUI enforcement or display messaging supporting such DUI enforcement.

DUI Vehicle - Motorcycle
$31,947.00
(1) DUI Vehicle - Police Motorcycle.

Police Motorcycle will be marked, indicating primary use is for Driving Under the Influence (DUI) Enforcement or display a message supporting DUI Enforcement.

Total Cost $31,947.00.

DUI Vehicle - ATV
$33,672.33
(1) DUI Vehicle - ATV
Police ATV will be marked, indicating primary usage is for Driving Under the Influence (DUI) Enforcement or display a message supporting DUI Enforcement.

Police ATV will be used to transport equipment and personnel between checkpoint locations and the police station.

Total Cost: $33,672.33

PAGE 142 of 328

ALL TRAFFIC

SOLUTIONS
~··
Mail Purchase
Orders to:
3100 Research Dr.

State College, PA
16801
All Traffic Solutions Inc.

PO Box 221410
Chantilly, VA 20153
Phone: 814-237 -9005
Fax: 814-237-9006
DUNS#: 001225114
Tax ID: 25-1887906
CAGE Code: 34FQ5
Contract:

Sourcewell 090122-ATS
QUOTE Q-103022
DATE: 10/23/2025
Questions contact:

MANUFACTURER:

All Traffic Solutions
Rosalyn Edwards
X
[email protected]
PAGE
NO: 1
Independent Sales Rep:

BILL TO:

San Marino Police Department
2200 Huntington Dr
San Marino, CA 91108
Billing Contact:

SHIP TO:

San Marino Police Department
2200 Huntington Dr
San Marino, CA 91108
Attn: Cheryl Baratta

PAYMENT
TERMS:

Net 30
CUSTOMER: San CONTACT:16263000730
Marino Police Department
ITEM NO: DESCRIPTION:
4000750 App, Mobile User Interface perpetual license (only 1 required per account-Bluetooth required,
enabled separately)
4000745 SpeedAlert 24 Radar Message Sign (RMS); base
unit (select mount separately)
4001299 3 Year Warranty
4000874 All Options Activation: Bluetooth, Traffic Data, Violator Alert, Camera/Pictures, ($3000 Value,
requires Traffic or Message Suite)
4000647 App, Traffic Suite (12mo); Equip Mgmt, Reporting, Image Mgmt, Alerts, Mapping and PremierCare
4001626 VZW communications prep
4001622 ATS-5 Trailer for IA/SA24 includes: 470Ah
Batteries & Trailer Certificate of Origin
4000278 Solar panel, 120W: includes bracket for ATS-5
trailer and harness
4001795 Violator Strobe, Blue and White for ATS-5 for use with SA24
4001889 Shipping and Handling
4001190 Discount - New Purchase
Special Notes: SALES
AMOUNT:

QTY: EACH: EXT.

PRICE:
1 $100.00 $100.00
1 $9,777.72 $9,777.72
1 $0.00 $0.00
1 $0.00 $0.00
1 $1,500.00 $1,500.00
1 $0.00 $0.00
1 $5,733.24 $5,733.24
1 $1,323.96 $1,323.96
1 $1,045.50 $1,045.50
1 $1,688.00 $1,688.00
1 ($2,222.68) ($2,222.68)
$18,945.74
PAGE 143 of 328
..

TOTAL
USO:
$18,945.74
Duration: This quote is good for 60 days from date of issue.

Shipping Notes: All shipments shall be FOB shipper. Shipping charges shall be additional unless listed on quote.

Taxes: Taxes are not included in quote. Please provide a tax-exempt certificate or sales tax will be applied.

Warranty: Unless otherwise indicated, all products have a one year warranty from date of sale. Warranty extensions are a component of some applications that are available at time of purchase. A Finance Charge of 1.5% per month will be applied to overdue balances. GSA GS-07F-6092R I am authorized to commit my organization to this order. If your organization will be creating a purchase order for this order, please submit purchase order to either of the following: Email: [email protected] or Physical Address: Listed at top of quote.

Signature: Date: _
Print Name: Title: _
PAGE 144 of 328

ALL TRAFFIC

SOLUTIONS
Mail Purchase
Orders to:
3100 Research Dr.

State College, PA
16801
All Traffic Solutions Inc.

PO Box 221410
Chantilly, VA 20153
Phone: 814-237-9005
Fax: 814-237-9006
DUNS#: 001225114
Tax ID: 25-1887906
CAGE Code: 34FQ5
Contract:

Sourcewell 090122-ATS
QUOTE Q-103023
DATE: 10/23/2025
Questions contact:

MANUFACTURER:

All Traffic Solutions
Rosalyn Edwards
X
[email protected]
PAGE
NO: 1
Independent Sales Rep:

BILL TO:

San Marino Police Department
2200 Huntington Dr
San Marino, CA 91108
Billing Contact:

SHIP TO:

San Marino Police Department
2200 Huntington Dr
San Marino, CA 91108
Attn: Cheryl Baratta

PAYMENT
TERMS:

Net 30
CUSTOMER: San CONTACT:16263000730
Marino Police Department
ITEM NO: DESCRIPTION: QTY: EACH: EXT.

PRICE:
4000750
4000745
4001299
App, Mobile User Interface perpetual license (only
1 required per account-Bluetooth required,
enabled separately)
SpeedAlert 24 Radar Message Sign (RMS); base
unit (select mount separately)
3 Year Warranty
4000874
4000647
4001626
All Options Activation: Bluetooth, Traffic Data,
Violator Alert, Camera/Pictures, ($3000 Value,
requires Traffic or Message Suite)
App, Traffic Suite (12mo); Equip Mgmt, Reporting,
Image Mgmt, Alerts, Mapping and PremierCare
VZW communications prep
4001717
4100120
PowerCase PC36, 36Ah power supply, 12VDC
output, 120VAC input
hrns, Power cord, iA w/ 30 amp plug for post, hitch
4001686 Hitch Mount for IA/SA 24 includes bracket
4001681 Portable Post for INSA 24 and Mounting Bracket
4001889 Shipping and Handling
4001190 Discount - New Purchase
1 $100.00
1 $9,777.72
1 $0.00
1 $0.00
1 $1,500.00
1 $0.00
1 $573.24
1 $210.12
1 $929.22
1 $891.48
1 $481.00
1 ($1,518.59)
$100.00
$9,777.72
$0.00
$0.00
$1,500.00
$0.00
$573.24
$210.12
$929.22
$891.48
$481.00
($1,518.59)
PAGE 145 of 328
Special Notes: SALES
AMOUNT:
$12,944.19
TOTAL
USD:
$12,944.19
Duration: This quote is good for 60 days from date of issue.

Shipping Notes: All shipments shall be FOB shipper. Shipping charges shall be additional unless listed on quote.

Taxes: Taxes are not included in quote. Please provide a tax-exempt certificate or sales tax will be applied.

Signature: Date: _
Print Name: Title: _
PAGE 146 of 328
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TRAFFICLOUD®: PORTAL FOR REMOTE

EQUIPMENT MANAGEMENT AND READY-MADE

TRAFFIC REPORTS
Al I Tr affi cSo I uti on s. com · · MADE IN THE USA
PAGE 147 of 328
i•f.\/[ ·111\1!1 >). 1\/i/\)/IJ./' /!_ :.: :_'1':j !,)fl (' :'i ,' \ ; ' ! 'l. Ii' I 'I I \' i \: ! I ' \ ' ' ' ' ' ' ) \ \ ' TraffiCloud® is a secure and user-friendly
cloud-based portal for remote equipment
management. Securely access, monitor, and
manage all your traffic devices, messaging,
and data from any Internet-connected
computer or smartphone.
l•IDJ
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Access customizable dashboards to get up to 6 ready-made reports of data and analytics. / Remotely oversee and control devices. View data and real-time alerts and quickly change and schedule messages to adapt to changing situations.

Save time accessing and sharing data, plus get insights to optimize resource allocation and address speeding issues effectively.
1 Receive ongoing hardware defect repairs and remote diagnostics, plus 50% off accidental damage or vandalism repairs and 50% off additional accessories throughout your products' lifespan.

I fAI I Receive unlimited, personalized, one-on-one training, plus guides and an on-demand video library for subscribers.

ATS
TraffiCloud®
PAGE 148 of 328
Q User-friendly Portal and
Intuitive Mapping
~ Dynamic Messaging 4;4
• Quickly oversee your entire program with
an intuitive overview of all collected data
or specific traffic devices.
• Review your equipment location, location
history, and statuses through our system's
interactive maps.
• Create and modify messages and custom
graphics either individually or in bulk.
• Schedule messages in advance or make updates
within minutes.
tjJ Ready-made Reports
A Sign and Device Modes
• Get up to 6 ready-made reports of data and
analytics including an Enforcement Priorities
report of speeds, vehicle counts, and more.

Schedule recurring reports to be delivered to
specified users.

Tailor your traffic management approach based
on your specific needs. Choose from our versatile
sign and device modes, including:
• Stealth Mode
• Speed-Dependent Messaging Mode
~ _.-. Remote Equipment Management
•
• Control and configure your equipment and its
settings from anywhere with an internet-connected
computer or smartphone.
\ I I ... .. • Real-time Alerts
-
• Stay informed via email or text with updates on
low batteries, high-risk speeding, new equipment
sites, and more. Assign recipients by unit and
alert type for seamless communication.
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RADAR SPEED AND

MESSAGE SIGN ATS
TraffiCloud®

REPORTING, ANALYTICS

AND ALERTS

SHIELD RADAR

SPEED SIGN
VARIABLE '=::=a

MESSAGE SIGN
For more information visit us online at AIITrafficSolutions.com C [email protected] ~ Call us at 866.366.6602 All Traffic Solutions. 14201 Sullyfield Circle, Suite 300, Chantilly, VA 20151 ©All Traffic Solutions TraffiCloud leverages our patented technology (US Patents 8417442; 8755990; 9070287; 9411893) to deliver unique cloud-based management, features and functionality. TraffiCloud is a registered trademark of All Traffic Solutions.

Sourcewell ~
Awarded Contract
~ SCAN TO LEARN MORE
Contract# 090122-ATS
PAGE 150 of 328
SpeedAlert 24 Radar Message Sign
• SpeedAlert 24 (SA24): 24” x 60” full matrix
• SpeedAlert 18 (SA18): 18” x 28” full matrix (see separate SpeedAlert 18 spec sheet)
о Weight without battery: 43 lbs
о Open: 28” x 60” x 1 5/8”
о Folded Dimensions: 28” x 30” x 3.25”
о Folds to fit in police cruiser trunk
• Full matrix display
• Universal mounting system: attach to pole, trailer or vehicle hitch mount
• Integral camera for awareness and alert triggered images:
640 x 480 daylight images
• Internal K band radar with adjustable sensitivity
• Power saving circuitry and automatic dimming for ambient light conditions with adjustable dimming range and manual display brightness override
• Meets MUTCD specifications
SpeedAlert Operation Modes
• Message Mode: Display one message, up to six screens
• All Messages: Sequence all messages in sign memory
• Speed Display: Display approaching vehicle’s speed with ‘YOUR SPEED’ LED message
• Dependent Message: Display targeted messages based
upon approaching vehicle’s speed
• Changeable speed limit sign
• Stealth or Display Off: Collect traffic speed and volume data with no display
• Schedule: Change message and/or mode up to 13 times/day • Collect vehicle volume by speed and time data in all modes • Sign returns to last configuration when power applied SpeedAlert Messages
• SA24: 1-3 line messages
о 1 line: 24” H x 12.5” W characters, four per line
о 2 lines: 10 1/4” H x 5.75” W characters, eight per line о 3 lines: 7” H x 4” W characters, 12 per line
о 2 lines: (1) 7” char, 12/line, (1) 10 1/4” char, 8/line • Up to six screens per message
• Full graphics capability, each LED individually controllable • Variable display time, flash and reverse rates for each screen • Scroll through 25 user defined onboard messages using selector buttons built into sign, no training necessary • Ability to sequence messages for up to 144 screen animation • Message power efficiency calculator in software
• Messages on sign retained when power removed
• Actual sign preview and unlimited message storage using TraffiCloud® Web-based Remote Management Service, ATS
PC Sign Manager™ or ATS Android appTM
• Sign returns to last message when power applied
• Conditional Messaging – Accept local or remote data and dynamically display messages driven off data, and/or
incorporate into messages
SpeedAlert Programming Methods
On-Board Programming (standard on all units)
• Select message from sign’s memory
• Select operation mode and speed limit
• Buttons time out to prevent tampering
• TraffiCloud Web-based Remote Management Services using integral cell modem for remote management (see TraffiCloud specification for more information):
• Turnkey system. Remote connectivity functional upon ship.

Unit connects to TraffiCloud Service when sign powered
• Fully hosted web-based management system
о Internet connected computer with browser provides
anywhere access on all connected devices with browser
о No IT involvement or support necessary. System bypasses customer network eliminating access issues
о Cellular provided by ATS, no separate cellular charges о Hosted database requires no setup or maintenance by
customer

PRODUCT SPECIFICATIONS
SPEEDALERT 24 RADAR

MESSAGE SIGN
PAGE 151 of 328
Apps
All apps included in Traffic SuiteTM:
о Equipment Management: Online sign management
- Change messages and settings remotely
о Reporting: Online data retrieval, management and
analysis, Enhanced report generation
о Image Management: Online image retrieval and
management of images from sign’s internal camera
о Alerts: Notifications for low battery and tampering, high speed and congestion; Alerts can include images
о Mapping: Visually manage equipment and data
ATS PC Sign Manager
Local Management using PC with USB connection standard
with all signs, Bluetooth optional
• PC based client software
• Connect to sign via USB or Bluetooth (optional)
ATS Android App: Local Management (optional):
о Android OS wireless Bluetooth control local to unit
о Android device can be phone or WiFi device with Bluetooth Local Management Features: (PC and Android)
• Create and change messages, modes and settings
• Local data retrieval and management
• Local image retrieval and management from sign’s internal camera
• Manage all unit settings, automatic sync with TraffiCloud Web-based Remote Management Service if subscribed
• All traffic data and messages saved for online management and backup with optional Traffic Suite
о Retrieve data and save to TraffiCloud at no cost, generate limited reports online from hosted data. Extended reports available with TraffiCloud subscription
о Create message and save to TraffiCloud library, messages available on all ATS Android App or PC Sign Manager devices with TraffiCloud subscription
SpeedAlert Programming
Configure the following parameters via TraffiCloud Web-based Management System, ATS Android App or PC Sign Manager
SpeedAlert 24: portable and versatile
Engineered and manufactured in the United States of America • Messages
о Create and load message using ‘Display Now’ feature
о Load 24 messages into sign’s memory
о Scroll messages in sign’s memory
о Display signs stored in TraffiCloud Web, ATS Android App or PC Sign Manager
• Speeds
о Speed limit
о Maximum speed displayed
о Display on/off/specific mph activation
о Radar sensitivity (range)
о Speed limit sign operation: Change speed limit up to
13 times per day schedule
о Metric capable display with hundreds digit
• Set time via PC, Android or sync with cell signal (TraffiCloud) • Sign firmware field and remotely upgradeable
Speed Dependent Message System
• Different messages for each of five speed ranges
о No cars
о Cars <= speed limit
о Cars > Speed Limit, < x
о Cars > x < upper speed
о Cars > upper speed
• Ranges dependent on speed limit setting only, so simple speed limit change adjusts all dependent message ranges
• Independent Maximum Speed Displayed setting
• Speed Dependent Messages can be any SA24 messages,
including
о ‘YOUR SPEED’ screen with 24” speed display digits
о ‘SPEED LIMIT’ screen with 24” speed limit display digits Scheduling
• All days, Multiple Messages: Schedule up to 50 different messages or modes for up to 13 different time periods in a 24 hour day, repeats in each 24 hour cycle
• Seven day, Multiple Messages: Schedule different messages or modes for up to 13 different time periods in each 24 hour day for each of seven days, repeats in each seven day cycle; up to Product Specification: Speedalert 24 Radar Message Sign PAGE 152 of 328
50 different messages can be used over the seven day period • All messages and scheduling reside on the sign – no external hardware necessary
• Program schedule via TraffiCloud Web, ATS Android app or ATS PC Sign Manager, Save to load onto multiple signs
• Camera activation controlled in schedule windows
• Internal real time clock, time and schedule maintained with power disconnected
SpeedAlert Data Logging Option
• Traffic reports generated using TraffiCloud Web-based Reporting App
• Collect data automatically with TraffiCloud Remote
Management or locally with ATS Android App or PC Sign
Manager
• Reports include tables and charts to address all constituents with the most applicable data presentation
• All reports exportable to PDF
• Automatic Data Collection – TraffiCloud Web
о Data retrieval every 15 minutes – near real time reporting, memory never full
о All data in one database for analysis filtered by location, date and time
о Access reports from interactive map view by location
• Local Data Collection: ATS Android app or PC Sign Manager о All data hosted in online database for anywhere access о Download traffic data from sign with USB or Bluetooth connection
о 30 days of high volume data minimum storage on sign, data collection rolls over when memory reaches capacity
• Reports, Local Data Collection:
о Summary page with average and 85th percentile speed,
average daily volume, 10 mph pace speed, high and low
speed, display mode
• Traffic counts by speed range, full day and time of day over selected date range with 5 mph resolution
• Vehicle counts by time range per day by hour
• Vehicle counts by speed range and time of day
• Reports, Automatic Data Collection
(TraffiCloud Web-based Management Services)
о Enhanced Summary with detail charts and graphs
о Compliance by speed range with three ranges
о Enforcement report showing highest speed and volume
violators over selected locations
о Effectiveness report showing program performance
Construction
• LED Pixels: Amber 595nm, 30 degree viewing angle, 100,000 hours, black background, (MUTCD compliant)
• LED Density: 0.6”x 1” pitch, 26 x 96 pixel matrix
• Radar: K Band (24.15 GHz), FCC Certified, no license required, +-1mph accuracy, 9°Vx18°H pickup area pickup area, range:
2000+ ft., 5–150 mph (8–150 kph)
• Conformal coating on all circuit boards
• Integral handles, two heights
• Weatherproof, NEMA 4, IP65 sealed
• 1/8” Tinted, non-glare, UV stabilized polycarbonate face • Aluminium chassis, 12 ga, black powder coat finish
• Tamper resistant mounting hardware system, hardware
secured behind enclosure lock
• –40 to 160 F operating temperature range, 95% humidity noncondensing (-20F for Bluetooth communication, 5F for internal camera)
SpeedAlert Power
• Power Input, Max:
о 12VDC, 8A max, 96 W max; 4A, 48W typical
• Power saving circuitry and automatic dimming for ambient light conditions with adjustable dimming range and manual display brightness override
• SpeedAlert 24 Power:
о 12VDC locking plug, 30A capacity
о Compatible power supplies include:
о Vehicles’ power port, with optional adapter
о Trailer wiring adapter for hitch mount
о POWERcase portable power supply, PC26 or PC36
о 120 or 220 VAC Power supply in NEMA 4 enclosure
о ATS 5 Trailer (batteries with optional solar assist: 235 or 470 Ah, 60W solar option)
о Pole Battery Box: 156Ah battery with solar assist
• Battery level indicator on sign, ATS Android app, ATS PC Sign Manager or TraffiCloud Remote Management
• Auto recovery for battery with solar
• Power cable customer replaceable, gold plated connector contacts, high visibility yellow cable
Standard SpeedAlert System Components
• SpeedAlert Radar Message Sign
• ATS PC Sign Manger software with USB cable
• On-Board Controls
• Optional SpeedAlert Components and Features
• TraffiCloud Web-based Remote Management Service
• ATS Android App, Bluetooth connectivity
• Padded carrying case with accessory pockets, shoulder strap • Mounting Bracket:
о Mounts to pole or any surface using any hardware, no tools required
о Tamper resistant hardware compartment
о Rotate bracket for additional 12” of mounting height о Aluminium with black powder coat
о Sign can be locked into bracket
о Bolt sign to mounting bracket for additional security о Mounting hardware supplied
• Speed Activated Relay Closure
о 7A, 30VDC or 7A 120VAC max, 100mA 5VDC min, no power
supplied, simply a contact closure
о Trigger relay at specified speed with configurable duration from 1to 10 seconds per radar event
• Tamper alarm – ATS 5
SpeedAlert Mounting Options
• ATS 5 Trailer (refer to ATS 5 specifications or more information) • Vehicle hitch mount
Product Specification: Speedalert 24 Radar Message Sign AllTrafficSolutions.com PAGE 153 of 328
AllTrafficSolutions.com
SpeedAlert Dimensions: Open Mounting Plate
Flexible mounting options:

1. SpeedAlert 24 on Hitch Mount

2. SpeedAlert 24 on ultra-portable ATS 5 Trailer
о Mounts sign 30” to bottom of sign from receiver tube (final height dependent on receiver height)
о Fits 1.25” or 2” receiver, adapter included,½” hitch pin о Locking rotation adjustment on 15 degree increments over 180 degrees, +/- 5 degrees tilt
о White powder coat finish with rear reflector
• Standard Folding Portable Post
о Folds for easy storage and portability
о 47” to 60” to bottom, 73” to 86” to top depending on leg positions; rotate bracket for additional 12” height
• Mounting provisions for permanent applications with ¼-20 threaded holes
Warranty
• PremierCare Support Plan available with current TraffiCloud subscription. Ask your ATS sales representative for details. • ATS 3-year Manufacturer’s Warranty comes standard on all SpeedAlert radar speed displays purchased after
January 1, 2019.

Product Specification: Speedalert 24 Radar Message Sign PAGE 154 of 328
Mounting Hole Positions
SpeedAlert Dimensions: Folded
AllTrafficSolutions.com
For more information visit us online
[email protected] Call ATS on 866.366.6602
All Traffic Solutions. 12950 Worldgate Drive, Suite 310, Herndon, VA 20170 ©All Traffic Solutions TraffiCloud leverages our patented technology (US Patents 8417442; 8755990; 9070287; 9411893) to deliver unique cloud-based management, features and functionality. TraffiCloud is a registered trademark of All Traffic Solutions.

Product Specification: Speedalert 24 Radar Message Sign PAGE 155 of 328
DocuSign Envelope ID: DA9559FA-6O50-41 0E-811 F-063B2693C535 090122-ATS
Sourcewell ~
Solicitation Number: 090122

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and All Traffic Solutions, INC, 14201 Sullyfield Circle, Suite 300, Chantilly, VA 20151 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Law Enforcement Equipment from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires November 7, 2026, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Rev. 3/2022 1
PAGE 156 of 328
DocuSign Envelope ID: DA9559FA-6D50-41 0E-811 F-063B2693C535 090122-ATS
Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity's site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier's dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier's Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity's requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be Rev. 3/2022 2
PAGE 157 of 328
DocuSign Envelope ID: DA9559FA-6O50-41 0E-811 F-06382693C535 090122-ATS
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change; Rev. 3/2022 3
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DocuSign Envelope ID: DA9559FA-6O50-41 0E-811 F-063B2693C535 090122-ATS
• Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and • Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Request Form will become an amendment to this Contract and will be incorporated by reference.

S. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity's authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity's use of this Contract is at the Participating Entity's sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier's employees may be required to perform work at governmentowned facilities, including schools. Supplier's employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell Rev. 3/2022 4
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DocuSign Envelope ID: DA9559FA-6D50-41 0E-811 F-063B2693C535 090122-ATS
contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier's acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity's requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity's order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

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• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and • Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department); • Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number; • Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased Rev.3/2022 6
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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above "Attn: Accounts Receivable" or remitted electronically to Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract's expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier's Authorized Representative is the person named in the Supplier's Proposal. If Supplier's Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell's responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY
l. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell's relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier's trademarks in advertising and promotional materials for the purpose of marketing Supplier's relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, Rev. 3/2022 8
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resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in advertising and promotional materials for the purpose of marketing the Parties' relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party's trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party's trademarks only in good faith and in a dignified manner consistent with such party's use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell's written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party's reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s}, relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

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• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better, with coverage and limits of insurance not less than the following:
l. Workers' Compensation and Employer's Liability.

Workers' Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office ("ISO") Commercial General Liability Form CG000l (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit
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4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer's Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier's security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data - including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in th is Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier's commercial general liability insurance policy with respect to liability arising out of activities, "operations," or "work" performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other Rev. 3/2022 12
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insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all Rev. 3/2022 13
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references to "federal" should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier's Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of Rev. 3/2022 14
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not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the 0MB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Cornp., p. 189) and 12689 (3 C.F.R. § 1989 Cornp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any Rev. 3/2022 15
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person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 u.s.c. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier's discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier's personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

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M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

0. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days' written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier's Rev. 3/2022 17
PAGE 172 of 328
OocuSign Envelope ID: DA9559FA-6O50-41 0E-811 F-063B2693C535 090122-ATS
Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell All Traffic Solutions, INC
IADocuSigned by:

By: ~139~~Aft~
Jeremy Schwartz
Title: Chief Procurement Officer
11/2/2022 I 9:10 PM CDT
Date: _
r-:;-DocuSigned by:

By: ~~~Ec~~SI\\~
Michael Werksman
Title: Controller
11/3/2022 I 10:18 AM CDT
Date: _
Approved:

If DocuSigned by:

By: L2::!aF0A=~
Chad Coauette
Title: Executive Director/CEO
11/3/2022 I 10:20 AM CDT
Date: ------------
Rev.3/2022 18
PAGE 173 of 328
DocuSign Envelope ID: DA9559FA-6D50-41 0E-811 F-063B2693C535 RFP 090122 - Law Enforcement Equipment
Vendor Details
Company Name: All Traffic Solutions
Does your company conduct
business under any other name? If Virginia
yes, please state:

Address:

Contact:

Email:

Phone:

HST#:
14201 Sullyfield Cir #300
#300
Chantilly, Virginia 20151
Kabir Uddin
[email protected]
571-521-3133
25-1887906
Submission Details
Created On:

Submitted On:

Submitted By:

Email:

Transaction#:

Submitter's IP Address:

Thursday August 04, 2022 09:42:37
Wednesday August 31, 2022 14:04:52
Jodi Rowe
[email protected]
7b8e31 b0-b 7 ef-437 c-b292-6538e81 fdd09
108.28.29.122
Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 174 of 328
DocuSign Envelope ID: DA9559FA-6D50-41 0E-811 F-063B2693C535 Specifications
Table 1: Proposer Identity & Authorized Representatives General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question does not apply to you (preferably with an explanation).

Line Question Response• Item
1 Proposer Legal Name (one legal entity only): All Traffic Solutions, INC (In the event of award, will execute the .
resulting contract as "Supplier")
2 Identify all subsidiary entities of the Proposer N/A. All Traffic Solutions, INC has no subsidiary entities. whose equipment, products, or services are .
included in the Proposal.
3 Identify all applicable assumed names or OBA N/A. All Traffic Solutions, INC has no subsidiary entities to give names for. names of the Proposer or Proposer's .
subsidiaries in Line 1 or Line 2 above.
4 Provide your CAGE code or Unique Entity SAM Unique Entity ID: CU4MYN4JM2N7 .

Identifier (SAM):
5 Proposer Physical Address: 14201 Sullyfield Circle, Suite 300, Chantilly, VA 20151 . 6 Proposer website address (or addresses): https://www .alltrafficsolutions.com/ . 7 Proposer's Authorized Representative (name, Name: Michael Werksman title, address, email address & phone) (The
representative must have authority to sign Title: Controller the "Proposer's Assurance of Compliance" on
behalf of the Proposer and, in the event of 14201 Sullyfield Circle, Suite 300 award, will be expected to execute the Chantilly, VA 20151 . resulting contract):
[email protected]
Direct Phone: (571) 321-5440
Toll Free: (866) 366-6602, ext 304
8 Proposer's primary contact for this proposal Kabir Uddin (name, title, address, email address & phone): Procurement Development Specialist 14201 Sullyfield Circle, Suite 300, Chantilly, VA 20151 . [email protected]
(571 )521-3133
9 Proposer's other contacts for this proposal, if Melissa Millis any (name, title, address, email address & Sales Enablement Manager phone): 14201 Sullyfield Circle, Suite 300, Chantilly, VA 20151 [email protected]
(571)321-5443
Carrie Fedders
Vice President of Sales and Marketing
14201 Sullyfield Circle, Suite 300, Chantilly, VA 20151 [email protected]
(571 )321-5446
Table 2: Company Information and Financial Strength
Line Question Response* Item
10 Provide a brief history of your company, Since its founding in 2000, All Traffic Solutions, INC has been an innovator in the including your company's core values, traffic and safety space, specifically catering to the law enforcement community. The business philosophy, and industry longevity company is known for providing portable, durable, easy-to-use traffic safety solutions related to the requested equipment, products that ii stands behind with integrity and excellent customer service. All Traffic or services. Solutions products are made in the United States in compliance with the Buy American Act and Buy America Act- setting it apart from other similar companies from the very beginning.

Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 175 of 328
DocuSign Envelope ID: DA9559FA-6D50-41 0E-811 F-063B2693C535 In 2003, the company developed the first portable radar speed sign that could be quickly and securely mounted to existing signposts. These signs show drivers how fast they're traveling, collect traffic data, and are effective tools to reduce speeding.

The signs were popular among law enforcement agencies because they helped them address some of the most common challenges that they face every dayincreasing traffic safety and resolving neighborhood speeding complaints.

To help law enforcement and first responders with other challenges they face, All Traffic Solutions, INC developed portable variable message boards in 2005. These electronic signs could be programmed to display custom tex1 and share important information with the public in a highly visible way. This new All Traffic Solutions product-called lnstAlert-was the first sign of its kind that could fold in half to comfortably fit in the trunk of a police cruiser. lnslAlert was also the first variable message sign that could be mounted in a variety of ways- on a portable post, vehicle hitch, pole, or trailer. At the time, other variable message signs could only be mounted on trailers. These innovations made lnslAlert easy for police and first responders to transport and use wherever they needed to quickly share information such as changes to traffic patterns or safety alerts. lnslAlert signs quickly became popular among law enforcement and first responders, as well as municipalities, corporate campuses, and colleges and universities.

All Traffic Solutions found that many of their customers, especially law enforcement agencies, were operating with limited time and resources. The company recognized a need to provide solutions that were not only effective but also efficient and easy to use. In 2006, All Traffic Solutions became the first company to offer its variable message signs with Bluetooth connectivity. This allowed customers to change messages displayed on lnslAlert signs wirelessly from the safety of their vehicles. In the same year, the company also created the first online remote management platform for radar speed signs. This innovation saved customers time by letting them access the data their signs collect online. They no longer had to travel to locations where signs were deployed to retrieve data.

Continuing to listen to and prioritize the needs of its customers, All Traffic Solutions developed the first comprehensive online management platform for its radar speed and message signs in 2010. This technology quickly gained popularity because it made the signs easier to use and saved customers time. Soon, over one-third of all products sold were subscribed to All Traffic Solutions' remote management services.

In 2013, All Traffic Solutions was awarded US Patent 8,417,442 for this industryleading innovation. In 2016, the platform, formerly known as SmartApps, became known as TraffiCloud®. With this name change came a new, more user-friendly interface that was developed through feedback from law enforcement agencies. This revolutionary online platform allows customers to monitor their signs, change signs' settings, update message displays, and access the data collected by the signs from anywhere with an internet connection. This technology still continues to evolve today, always improving to help customers save even more time, effort, and resources.

Over the years, All Traffic Solutions has solidified its place as an industry leader by consistently providing exceptional quality, extraordinary customer service, and unmatched ease of use. All Traffic Solutions has earned a reputation of overdelivering on promises with a sense of urgency and exceeding customer expectations. Integrity, honesty, transparency, and respect are integral in all interactions that All Traffic Solutions employees have with each other, with partners, and with customers. Those core values have helped the company achieve the innovations and success it enjoys today. All Traffic Solutions continues to develop new products and improve upon existing ones to better serve the ever-changing needs of its customers.

The company proudly stands behind its products with US-based tech support, complimentary one-on-one product trainings, and the best warranty plans on the market, so customers get the most out of their purchase for years to come. As a company, All Traffic Solutions understands that when police departments secure budgets to purchase tools, the equipment needs to stand the test of time. It needs to be durable enough to stand all weather conditions and possible tampering that may occur on the roadside. All Traffic Solutions products are built to last for a decade or more of year-round use, even through inclement weather conditions. All Traffic Solutions has had the pleasure of doing business with many law enforcement agencies for 10 or more years. Charlotte Mecklenburg Police Department of North Carolina has been a valued customer since 2013. All Traffic Solutions has also been of continuous service to The City of Springfield, Massachusetts Police Department since 2011. All Traffic Solutions products are not quick fixes for traffic safety problems- they are long-lasting solutions that make communities safer and make customers' jobs easier. All Traffic Solutions stays engaged when things get tough, supporting its employees and its community at large.

Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 176 of 328
DocuSign Envelope ID: DA9559FA-6D50-41 0E-811 F-06382693C535 11 What are your company's expectations in the All Traffic Solutions, INC works with thousands of law enforcement agencies and event of an award? most ask us if we are on a relevant contract, such as Sourcewell. This is so they may purchase our products and services easily, and therefore our main goal with this contract is to fulfill the needs of Sourcewell participating entities and help them procure our products in the most efficient way possible.

With materials already created, we expect to begin marketing the fact that we are on the Sourcewell contract immediately by sending an announcement email to our current state and local government and education customers with a landing page.

There will be a separate email to inform our current Law Enforcement customers.

We will also immediately add the Sourcewell logo to our "Purchase Options" webpage, which lists the National Cooperatives and Contracts, State Contracts, and Approved Product Lists that we are actively awarded. We expect our Account Development Representatives to share the news of our Sourcewell award with relevant parties that contact or are contacted by us (i.e. interested buyers in state and local government or education, especially those in Law Enforcement). A big part of achieving the best cooperative outcome is elevating products and service with more feedback. In the interactions with Sourcewell participating entities through this contract, All Traffic Solutions, INC looks forward to continuing to evolve our solutions to meet law enforcement's changing needs. This is reflected in our continuous year over year growth in contract sales in the last three years, which then directly lends to product development, releases, and updates for our customers. All Traffic Solutions, INC knows that contracts offer Sourcewell participating entities an easier buying experience that is typically at a better price. With that in mind, we expect to be able to offer a more efficient buying experience and a more competitive price to an increasing number of our buyers (participating entities and those who choose to become participating entities). Overall, based on our actions as a result of the Sourcewell award, we expect a mutually beneficial outcome for Sourcewell, Sourcewell participating entities, and All Traffic Solutions, INC. 12 Demonstrate your financial strength and The Controller, Mike Werksman, for All Traffic Solutions, INC has attached a letter stability with meaningful data. This could demonstrating our financial strength. include such items as financial statements,
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.

Upload supporting documents (as applicable)
in the document upload section of your
response.
13 What is your US market share for the IBIS World, a comprehensive industry and market research database firm, published solutions that you are proposing? a market report October 2021. They reported the variable message sign, as it pertains to transportation displays, has a market size of $628 million. According to our 2021 end of year sales, which was about $19 million, All Traffic Solution, INc's US market share is about 3% and actively growing.
14 What is your Canadian market share for the Our market share currently in Canada is less than 0.01 %, but is in development. solutions that you are proposing? We have partnered with the Virginia Economic Development Program, which helps businesses like ours penetrate international markets and we have invested in market research for Canada. We are owned by Logix ITS, based in Quebec, Canada who is now an official distributor of our products in Canada. We are forecasting $750,000 in Canadian sales within the next 12 months.
15 Has your business ever petitioned for No, All Traffic Solutions, INC has never petitioned for bankruptcy protection. bankruptcy protection? If so, explain in detail.

Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 177 of 328
DocuSign Envelope ID: DA9559FA-6D50-41 0E-811 F-063B2693C535 16 How is your organization best described: is
it a manufacturer, a distributor/dealer/reseller,
or a service provider? Answer whichever
question (either a) or b) just below) best
applies to your organization.
a) If your company is best described as
a distributor/dealer/reseller (or similar entity),
provide your written authorization to act as a
distributor/dealer/reseller for the manufacturer
of the products proposed in this RFP. If
applicable, is your dealer network
independent or company owned?
b) If your company is best described as
a manufacturer or service provider, describe
your relationship with your sales and service
force and with your dealer network in
delivering the products and services
proposed in this RFP. Are these individuals
your employees, or the employees of a third
party?
B) All Traffic Solutions, INC is a manufacturer. All Sales and Manufacturing (Production) activities are held within company constraints, through employed individuals by the Corporation itself. The manufacturing facility is maintained and operated by the Corporation in State College, Pennsylvania. All Traffic Solutions, INC operates Sales and Manufacturing all under All Traffic Solutions, INC management.

The production team is responsible for the assessment, purchase, quality control, and negotiation of contracts of raw materials from designated suppliers. The production team then uses machine and materials setup to turn the raw materials into tangible finished products. Our Sales team responds to any requests via phone, web, email, or in person for quotes and helps with the creation of purchase orders for the production team. Which the production team then executes and ships out to the customer. Our Finance team issues relative invoices and processes transactions directly with our customers. The Account Management team stays in direct contact with the customer if any technical support is needed and brings in the Technical Support team to help if necessary. If the customer has purchased software like TraffiCloud, our Software Trainer provides in person training as well as written and video resources for reference.

All Traffic Solutions, INC deos offer products from Genetec and Houston Radars.

Genetec and Houston Radar products are mainly used as component materials in All Traffic Solutions, INC's manufacturing process of final products. For example, we use an automatic license plate reader camera system in our speed trailer for our radar signs, but we also sell the automatic license plate reader camera system as a product by itself. However, we do offer certain Items directly from Genetec and Houston Radar if a customer needs it. Genetec provides automatic license plate recognition products. Houston Radar provides us with traffic counters and classifications devices. The dealer network for All Traffic Solutions, INC is company owned for any products distributed from Genetec or Houston Radar. Training certificates are required to distribute Genetec products and they are attached. A written authorization from Houston Radar for authorization to distribute is also attached. The attachments can be found on page 100 of the document attached in "additional documents" section.
17 If applicable, provide a detailed explanation
outlining the licenses and certifications that
are both required to be held, and actually
held, by your organization (including third
parties and subcontractors that you use) in
pursuit of the business contemplated by this
RFP.

As of May, 2018, All Traffic Solutions, INC holds a Certificate of Conformance from Retlif Testing Laboratories as it pertains to FCC Part 15, Subpart B. FCC Part 15 provides the guidelines under which unintentional, intentional, or incidental radiators may be operated without an individual license. Our radar signs are equipped with a modem in order to communicate on cellular signals. This certification is to ensure that our devices can safely operate in non-commercial areas without a license and does not interfere with other electronic devices.

All Traffic Solutions, INC uses radars in each of our speed radar signs. As of June, 2022, All Traffic Solutions, INC is certified by Washington Laboratories, LTD to be in compliance with National Highway Traffic Safety Administration's speed-measuring device specifications.

As of 2009, All Traffic Solutions has been compliant to the Manual on Uniform Traffic Control Devices (MUTCD) specifications on "Changeable Message Signs".

The specifications from MUTCD ensure strict compliance to many product characteristics such as; character and line specifications, brightness and color specifications, build and manufacture specifications, and more.

The attachments can be found on page 104 of the document attached in "additional documents" section. All Traffic Solutions, INC does not use any third parties or subcontractors for its operations.
18 Provide all "Suspension or Debarment"
information that has applied to your
organization during the past ten years.

None. All Traffic Solutions has not had any instances of debarment or suspension.

Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 178 of 328
DocuSign Envelope ID: DA9559FA-6O50-41 0E-811 F-063B2693C535 Table 3: Industry Recognition & Marketplace Success
Line Question Response• Item
19 Describe any relevant industry awards or All Traffic Solutions, INC received Northern Virginia Technology Council's Honors recognition that your company has received (NVTC Tech 100) in 2018, 2019, and 2020. This honor is given by the NVTC to in the past five years 100 "roster of culling-edge companies, executives, innovators, NextGen leaders and rising stars who are driving tech innovation, leading economic growth, and making a positive impact in the region." (NVTCC Web Publishing). We have always strived . for innovation that is meaningful and impacts our customers in a positive way. From the first portable pole-mountable speed display to the first universally-connected traffic calming signs; ease of use coupled with high quality performance is always a constant principle.
20 What percentage of your sales are to the About 69% of our sales in the past 3 years (January 1, 2019- December 31, governmental sector in the past three years 2021) have been to state and local government agencies, with an additional 3% to .

Federal government agencies. More specifically, we've seen about 45% of our sales in the past 3 years to municipal law enforcement agencies. 21 What percentage of your sales are to the About 4% of our sales in the past 3 years (January 1, 2019- December 31, 2021) education sector in the past three years have been to educational institutions, both at the K-12 and Higher Education levels.

This is an industry that we just began targeting in the past 3 years, as well. By the end of 2019, the education sales volume was about $861 thousand. Due to the novel Coronavirus pandemic, the general education sector was forced to readjust to distance teaching while gatherings became scarce. As a result, 2020 year end . education sales volume was about $476 thousand, but we are well on our way to recovering in this industry as our 2021 end of year education sales volume almost tripled to $1.28 million. In 2022, our current education sales volume stands at $727 million, and we are devoted to expanding into the education industry in the months and years to come.
22 List any state, provincial, or cooperative Co-Star: 012-133:
purchasing contracts that you hold. What is Volume between 1/1/2019 - 12/31/2021 = $935,220.50 the annual sales volume for each of these
contracts over the past three years? North Carolina Sheriffs Association: 22-06-0426:

Volume between 1/1/2019 - 12/31/2021 = $81,112.98
NJStart: 17-FLEET-00776:

Volume between 1/1/2019 - 12/31/2021 = $1,432,881.78
Purchasing Cooperative of America (PCA: 00-318-20): .

Volume between 1/1/2019 - 12/31/2021 = $38,503.23
TEXAS-BuyBoard: 608-20:

Volume between 1/1/2019 - 12/31/2021 = $990,093.13
Utah state contract number(DAS): PD2832
Volume between 1/1/2019 - 12/31/2021 = $204,109.56
Virginia Sheriffs' Association Heavy Equipment Procurement Program: 21-02-0803 Volume between 1/1/2019 - 12/31/2021 = $265,262.60
23 List any GSA contracts or Standing Offers We hold GSA contract: GS-07F-6092R and Supply Arrangements (SOSA) that you Volume between 1/1/2019 - 12/31/2021 = $1,436,122.28 hold. What is the annual sales volume for .
each of these contracts over the past three
years?
Table 4: References/Testimonials
Line Item 24. Supply reference information from three customers who are eligible to be Sourcewell participating entities.

Entity Name * Contact Name • Phone Number•
South Portland Police Department, Maine Officer Rocco Navarro 207-799-5517 .

Miramar Police Department, Florida Officer Jose Rosales (954) 602-4058, 9546024141 .

Willingboro Township Police Department, Captain Ian Bucs (609) 877-2200 ext 1612 .

New Jersey
Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 179 of 328
DocuSign Envelope ID: DA9559FA-6D50-41 0E-811 F-063B2693C535 Table 5: Top Five Government or Education Customers
Line Item 25. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three years.

Entity Name Entity Type •
State I Scope of Work • Size of Transactions •
Dollar Volume Past Three
Province* Years*
Essex County Government New Jersey - NJ Large Radar (SpeedAlert24 and December, 2020 : 1 0 $256,024.50 Sheriffs 48) and variable (lnstAlert24) units of SpeedAlert24 Office, NJ message signs on trailers (A TS with 10 ATS 5 trailer units 5). January 2020: 4 units of
SpeedAlert24 with 4 ATS
The scope of this work regarding 5 trailer units *
this RFP is relevant to traffic March 2019: A
safety management. SpeedAler148 with an
ATS 5 trailer
March 2019: Two units of
lnstAlert24 with 2 ATS 5
trailer units
Providence Government Rhode Island - Large Radar Speed Messaging June 2020: One unit of $194,834.99 Police RI Signs & Variable Message Sign lnstAlert 24 variable Department, RI (lnstAlert24) with ATS 5 trailers. message sign with one Lidar is also included in the unit of ATS 5 trailer.
transaction. Subscription to March 2020: One unit of
TrafficCloud, our platform for data Lidar. *
and sign management, is December 2019: five
included. units of A TS 5 speed
sign trailers.

The scope of this work regarding March 2019: One
this RFP is relevant to traffic SpeedAlert 24 with one
safety management. unit of ATS 5 trailer.

Town of Government New York-NY Large Radar Speed Messaging September 2019: four $209,434.80 Ramapo Signs (SpeedAlert24) with A TS 5 units of SpeedAlert24 Police trailers. Subscription to Radar Speed signs with Department, NY TrafficCloud, our platform for data eight units of ATS 5 and sign management, is within trailers. *
the scope of the transaction.

The scope of this work regarding
this RFP is relevant to traffic
safety management.

Town of Government Massachusetts - Manufactured and delivered February 2019: $167,140.00 Wareham MA SpeedAlert24 radar speed signs TraffiCloud renewal Police with 5 ATS 5 trailers. February 2020:

Department, Subscription to TrafficCloud, our TraffiCloud renewal Massachusetts platform for remote data and January 2021: TraffiCloud sign management, is within the renewal *
scope of the transaction. April 2021: Ordered 4
large Radar Speed Signs
The scope of this work regarding (SpeedAlert24) alongside this RFP is relevant to traffic 5 ATS 5 trailers, with
safety management. solar option.

City of Government Wisconsin - WI Large Radar Speed Messaging December 2020: Seven $171,020.72 Milwaukee Signs (SpeedAlert24) with A TS 5 SpeedAlert24 Radar Police trailers. Shield18, our smaller Speed Signs with seven Department, WI radar speed sign, is a part of ATS 5 trailers. this transaction. Subscription to April 2020: One
TrafficCloud, our platform for data lnstalert24 Messaging * and sign management, is within Sign.
the scope of the transaction. November 2019: One
Shield15 Small Radar
The scope of this work regarding Speed Sign
this RFP is relevant to traffic
safety management.

Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.

Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 180 of 328
DocuSign Envelope ID: DA9559FA-6D50-410E-811 F-063B2693C535 Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions.

Line Question Response• Item
26 Sales force. We have a total 20 full time professionals dedicated to the Sales force with all of them being direct employees of All Traffic Solutions, INC. We have 8 territory representatives based in Hershey, PA, Dallas, TX, Phoenix, AZ., Lake Mary, FL, Elburn, IL, Charlolte,NC, Cambridge, MA, and Puyallup, WA. They provide efficient and reliable services across all 50 states, all U.S. Territories, and Canada. We also have 4 Sales Development Representatives who provide additional coverage for all sales activities. Our 3 Account Managers oversee existing customer accounts . alongside managing our software subscriptions and services. We also have one Inside Sales Manager who reinforces sales activities and pursues communications with prospects who we have not been able to get into contact with in the recent past. Our inside sales representative also handles Canadian customers and contacts.

Sales is led by our Vice President of Sales and Marketing and supported by our Sales Enablement team of 3.
27 Dealer network or other distribution We primarily sell directly through our company . methods.
28 Service force. All Traffic Solutions, INC directly employs 8 full time Technical Support professionals who are all based in the United States. 5 employees are responsible for Technical Support, while we also have 3 other staff for repairs and maintenance. Our Technical Support team is led by the Director of Customer Success & Technology. In addition to providing technical support to customers, the Director of Customer Success & Technology is constantly improving and maintaining the quality of support proactively.

The Director of Customer Success & Technology tracks technical support case metrics such as number of cases and time it takes to respond to cases, to ensure a smooth experience for our customers. We also employ 4 Technical Support Specialists who actively respond to all Technical Support phone calls and emails within two hours or less from lime of support requested to ensure our customers' receive the help they need. We also have a full time employee who is a Software Trainer, servicing our customers through various methods. The Software trainer actively creates video and written content in addition to conducting real time training for all software users. Our Technical Support employees are integrated via customer relationship management system, and provide visibility to all customer service requests for our Sales and Production teams. This system also tracks and . communicates key information between teams, such as; stage of a support case, time to respond to a support request, contact information, parts numbers for repairs or additions, and much more. For any repairs or maintenance, a customer can reach out via phone, email, or website to our Technical Support team. Technical Support responds to the customer to receive details and creates a case in our database. If repairs are necessary and the product has a valid warranty, a return merchandise authorization process is conducted and shipping labels along with packages are sent to the customer free of charge. Once the product in need of service is received at our Production facility in State College, PA, our Repair and Maintenance team performs diagnostics and notifies the customer of any repairs needed. Once the customer is notified and gives their approval, the Repair and Maintenance team performs necessary services on the product. After testing the product for any defects, it is shipped back to the customer. Technical Support and Account Management maintains constant communication with the customer to ensure satisfaction with the product after the repairs or services have been performed. All Traffic Solutions, INC provides electronic and hard copy training manuals on our products to customers for reference at any time.

Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 181 of 328
DocuSign Envelope ID: DA9559FA-6D50-410E-811 F-063B2693C535 29 Describe the ordering process. If orders
will be handled by distributors, dealers or
others, explain the respective roles of the
Proposer and others.

All Traffic Solutions has a detailed and defined distribution process that allows us to manufacture and deliver our products nationwide and to Canada, with a 2-4 week delivery timeline. To start the process a Sourcewell participating entity may reach out to All Traffic Solutions via phone, email, or website. Then they will be directed to the All Traffic Solutions Territory Manager that serves their geographic area to help get the best configurations for their signs, mounting, power, and software for their needs and generate a quote for that configuration and send it to the Sourcell participating entity. The sales order is only placed when a participating entity returns a signed quote to the Territory Manager. Once the signed quote is returned, the sales order is then communicated to our Director of Order Management (Production Director) and her team for review and processing. The order is then processed into our accounting application in our customer relationship management system. The production team then tracks the lifecycle of manufacturing the product. Once the product is shipped, all stakeholders are notified by our Director of Order management. Each product is tested with the specific purchased functionality per the customer's sales order prior to packing and shipping. All Traffic Solutions, INC tracks orders that have required fulfillment dates in our customer relationship management system in order to assure that all deliveries are made by the dates they are needed. All orders directed to All Traffic Solutions, INC are fulfilled by All Traffic Solutions, INC. 30 Describe in detail the process and
procedure of your customer service
program, if applicable. Include your
response-time capabilities and
commitments, as well as any incentives
that help your providers meet your stated
service goals or promises.

Our Service Level Agreement response time is within two hours if the service request is within business hours. If customer service requests are outside of business hours, we respond the next business day in the order that the call is received. Our support hours are from 8am to 6pm eastern time, Monday through Friday. Any Sourcewell participating entity will be able to place customer support requests via email, website, or a phone call. Incoming service requests create notifications for our Sales Representatives in addition to notifications for our service team, to expedite any service requests, provide context, and a point of familiarity for Sourcewell participating entities. The respective Sourcewell participating entity is also automatically notified that their service request is received and a Technical Support Specialist is working on it. Technical Support will stay in constant contact with the Sourcewell participating entity for the lifetime of the case, providing updates. We also have remote diagnostics capabilities with customers who have signs equipped with TraffiCloud remote management capabilities. The Director of Customer Success & Technology oversees the customer service team and tracks monthly and quarterly performance indicators such as case lifetime and response time in order to grow and develop to better serve our customers. He also ensures that all customer support inquiries are responded to within two hours, as these metrics are readily available in our customer relations management system.
31 Describe your ability and willingness to
provide your products and services to
Sourcewell participating entities in the
United States.

We are willing and able to provide products to all 50 states from our production facility in State College, PA. We execute delivery timelines within industry standards, currently having a 2-4 week timeline between placement of a purchase order and delivery of the product. Our production team consists of 7 manufacturers and one shipping employee. We are willing to service all Sourcewell participating entities in the United States.
32 Describe your ability and willingness to
provide your products and services to
Sourcewell participating entities in Canada.

We are willing and able to provide our products and customer service to all Sourcewell participating entities in Canada. We have been very able to produce in our State College, PA and deliver directly to Canadian customers. Within the past three years we have seen consistent business with law enforcement agencies in Canada such as Regina Police Service of Saskatchewan, Saskatoon Police Department of Saskatchewan, Saanich Police Department of British Columbia, and more. We also are owned by Logix ITS, based in Quebec, Canada who is now an official distributor of our products in Canada. We are forecasting $750,000 in Canadian sales within the next 12 months.
33 Identify any geographic areas of the United
States or Canada that you will NOT be
fully serving through the proposed contract.

All Traffic Solutions, INC is willing and able to serve all geographic areas in the United States and Canada.
34 Identify any Sourcewell participating entity
sectors (i.e., government, education, not-forprofit) that you will NOT be fully serving through the proposed contract. Explain in
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
All Traffic Solutions, INC is willing and able to serve all participating entity sectors.

We are not limited by any contract or regional obstacles to service any industry who needs our products or services.
35 Define any specific contract requirements
or restrictions that would apply to our
participating entities in Hawaii and Alaska
and in US Territories.

All Traffic Solutions, INC will not apply any specific contract requirements or restrictions on participating entities in Hawaii, Alaska, or any of the U.S. Territories.

We have customers from the past 3 years (January 1, 2019 - December 31, 2021) in Hawaii, Alaska, and Puerto Rico.

Table 7: Marketing Plan
Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 182 of 328
DocuSign Envelope ID: DA9559FA-6D50-41 0E-811 F-063B2693C535 Line
Item
Question
--~------~------------------- -
Response*
36 Describe your marketing strategy for
promoting this contract opportunity.

Upload representative samples of your
marketing materials (if applicable) in
the document upload section of your
response.

Describe your marketing strategy for promoting this contract opportunity. Upload representative samples of your marketing materials (if applicable) in the document upload section of your response.

Our Marketing and Sales Enablement Teams collaborate to contextualize the contract information as it pertains to all end users, for both internal and external users. Through internal training, marketing materials creation and updates, and other written forms of communication, we share critical information with Sales, Production, and Finance.

Examples of critical information shared are contract legal language and technicalities, critical dates, prices affected, and product bundle updates. This enables our Sales Team and Marketing Team to collaborate on most efficient campaigns to maximize relative information exposure.

Our customer relationship management database has hundreds of thousands of relative contacts to whom we communicate with consent. This allows our outreach to be implemented with relevance as we can segment our contacts in a multifaceted manner for Sales and Marketing outreach.

In addition to creating and updating marketing materials, such as, our Cooperative Purchasing Options guide and webpage that includes all important information for our contracts, we also plan and execute marketing campaigns to promote any new contracts.

In the case of Sourcewell, we would launch a multi-channel campaign via email, social media, ourwebsite, and trade shows.

Email Marketing - We have a strong email channel for pipeline generation due to our database, our personnel talent and our fast-paced environment. We will identify the best target personas in our database that will benefit from purchasing our products leveraging Sourcewell. We will send multiple emails announcing the contract, sharing additional information on how they can leverage the contract, and offer them to connect with a representative for any additional help.

A TS website - We have a strong web presence, especially with law enforcement and other public safety agencies. Through brand awareness, referrals, organic search, paid advertising and return customers we get an average of 10,000+ visitors per month. We will ensure that our Sourcewell contract information is included in our Cooperative Purchasing webpage, which is one of top 10 most visited page on our website, and any other relevant web pages and biogs, such as our Law Enforcement Solutions webpage, Higher Educations Solutions webpage, and our Cooperative Purchasing blog.

Trade shows - we exhibit at around 50 conferences per year in the US and most are law enforcement events. We will display any Sourcewell flags/banners or other materials provided by Sourcewell at our booth as soon as we receive them and also integrate the logo and contract number when we create new product trade show banners for 2023. We will also update our print collateral to include our Sourcewell contract information.

Social Media - we will announce our Sourcewell contract and share any relevant content we create, such as, a press release, landing pages and biogs via Linkedln, Facebook and Twitter.
37 Describe your use of technology and
digital data (e.g., social media,
metadata usage) to enhance
marketing effectiveness.

We use time sorted data, from yearly to daily, of performance metrics such as contract sales growth. We are capable of tracking interest and prospects which come in through our marketing efforts, and adjust our approach according to the results. For example, we have historically offered various webinars to law enforcement and education entities via email marketing to inform our customers of pertinent topics. Another example is industry or geography specific marketing, to ensure contextualization of information provided to our customers. Our customer relationship management database metadata hygiene is constantly monitored to produce quality reports usable by any ATS member. One example is our use of the NeverBounce application to ensure our emails are valid and relative, given the high turnover rate for email addresses per user.

In addition to using Salesforce as our customer relationship management (CRM) system to track overall marketing performance, access customer activity data, and ensure data accuracy and hygiene, we use other various digital tools/technology to enhance our marketing effectiveness. Most of these tools provide key metrics and other metadata as they relate to each tool's function(s), which allows us to further optimize our performance for different activities. The technology tools and an overview of how we use them along with the data they provide are below.

HubSpot's Content Management System (CMS) - we create, share, manage and track all marketing email campaigns, web form submissions and chatbox communication, and social media channels through HubSpot. As one of the top marketing tools in the market, this robust platform provides massive amounts of data in relation to user activity and key performance indicator metrics (KPls) for each channel and activity mentioned above. Our Marketing team utilizes this data to continuously make improvements to our campaigns, Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 183 of 328
DocuSign Envelope ID: DA9559FA-6D50-41 0E-811 F-063B2693C535 activities and our prospects' experience. Further, this tool allows us to easily perform A/8 tests and use marketing automation to do more with the content we have, learn from test results to incorporate the findings for new content creation and ultimately improve our prospects' and customers' experience. Lastly, HubSpot is integrated with Salesforce, our customer relationship management system, which gives our Sales Team easy access to prospect and customer activity within Salesforce, and allows the Marketing Team to track performance of each lead generated up to the closing of a sale. This allows Marketing and other teams to know how much revenue each campaign helps generate.

Wordpress, Yoast Search Engine Optimization (SEO), Google Analytics, Google Search Console, SEMRush digital tools - we use these different tools to enhance our AIITrafficSolutions.com website.

Wordpress and Yoast SEO - we use this website Content Management System (CMS) to make all website updates. We have a plug-in, Yoast SEO, that checks the content of each page to ensure we are following search engine optimization best practices before publishing a page. For example, it asks for your targeted primary keyword on the page and scans the content on the page and its meta description to ensure you are including the keyword the recommended number of times and in the right places.

Google Analytics - we use this tool to track all of our website traffic volume by medium (ie. organic search, direct traffic, email, paid advertising, social media, referral etc.), source (ie. google, bing, Facebook, email campaign etc.), campaign, device type and more. This gives us visibility into how visitors are getting to our site to ensure we are focusing in the right places and to identify areas of improvement. Furthermore, this tool also gives key web traffic metrics like pageviews, average page time-on-site, and the bounce rate for all webpages on our site. This is helpful to know which pages get the most visits, whether visitors are finding the information they are looking for, and if the traffic to each page is increasing or decreasing overtime in order to make improvements accordingly.

Google Search Console and SEMRush - we use these tools to track and improve our search engine optimization efforts. Google Search Console is used to access information about how each of our pages are ranking through Google's search engine by providing the keywords we are ranking for, their positions, and the number of clicks we are getting for each webpage. We use this information to track organic traffic performance. SEMRush provides similar web traffic information but also has other tools to make it easier to improve our organic search rankings. For example, it has a 'Keyword Magic tool' that allows us to find keywords that are relevant for new webpages and gives us the number of times they are being searched and a score of how easy or difficult they are to rank for them so we can strategically decide what keywords we want to go after for our web pages and biogs.

Other technology and associated data - we are constantly testing new tools that can help us reach our goals. For example, we have tested Hotjar, a tool that gives you visual information of the areas on your web pages that users are clicking on the most, which can help with improving the user experience. We also plan on integrating an automated scheduling tool into our marketing campaigns so that those who want to schedule a demo can do so in a couple of clicks - eliminating the need to connect with a representative to lock in a time. Additionally, we do paid advertising through Google, Microsoft and Facebook. Their paid advertising platforms also give us access to a lot of data in relation to the different campaigns we run. We use that data to continuously improve our paid advertising efforts.

Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 184 of 328
DocuSign Envelope ID: DA9559FA-6D50-410E-811 F-063B2693C535 38 In your view, what is Sourcewell's role
in promoting contracts arising out of
this RFP? How will you integrate a
Sourcewell-awarded contract into your
sales process?
In our view, Sourcewell's role in promoting contracts from this RFP is to provide a well organized platform which increases access to vetted information and of higher quality to their entities. We are dedicated to providing pertinent information of value to our customers so they can make their best decisions, which is why we believe Sourcewell is a fitting entity for All Traffic Solutions, INC to apply to a contract with. If any marketing content, such as logos, flags, or banners, are provided, they will be used by our Marketing and Sales teams to promote the contract.

If All Traffic Solutions, INC is awarded this contract with Sourcewell, it will ensure a systematic and synergistic internal process to ensure that Sourcewell participating entities, Sourcewell, and All Traffic Solutions, INC has a flawless experience. The Sales Enablement Team vets any pricing information from the contract and communicates with the Vice President of Sales and Director of Production. The Director of Production then implements any price and production changes for quotes through our customer relationship management system. This ensures that everyone has access to the same pricing information at All Traffic Solutions, INC. Sales Enable creates reference and training materials which are approved by the Vice President of Sales. Training materials such as FAQ documents, contract use summary, price guides, and contact information are saved as separate files to an electronic Sourcewell folder which is accessible by every team.

Training sessions are conducted virtually by our Sales Enablement team for our Sales and Marketing teams where they are walked through the contract material and resources. The Sales Enablement team is also available to answer any questions outside of the training sessions. Targeted lists of contacts are created for outreach. Territory specific contact reports are organized according to geography, customer or not, industry, and time are given to each respective Territory Sales Representatives and their Sales Development representatives. These reports are used by our Sales Team for direct outreach and email communications to inform our customers of contract information and usability. Our Sales Team also organizes informational sessions virtually or face to face to inform customers or * interested partise. This effort by the Sales Team is aided by the collateral created by the Marketing Team, such as informational brochures, webpages, landing pages, and webinars.

Marketing updates our Cooperative Purchasing webpage, adds the Sourcewell approved logo, and conducts press releases. The performance of these activities are measured by technological applications such as Google Analytics and SEMRush, which allows Marketing to make continuous improvements to marketing materials relative to this contract. Based on the contract information, Marketing identifies the personas who will benefit the most from leveraging this contract from the database to send communications to. The email campaigns communicate pertinent information about the contract and offer to connect any Sourcewell participating entity to a Sales Representative. As we continue to attend trade shows, Marketing updates any print material, such as banners and brochures, to reflect the contract information. The Marketing Team also updated social media sources like Facebook, Twitter, and Linkedln with any relative blog posts, landing pages, press releases and other forms of media. The multifaceted approach by Sales and Marketing gives maximum coverage to all relative prospects. Any interested party is offered a quote by our Sales Representatives, from our updated database pricing list. Quotes can be requested on our website, via email, phone, or in person. The quote itself tracks information which is identifiable by Finance, Sales, and Production as a contract order. If the quote is confirmed, a purchase order is communicated from Sales to Production. The Production Director reviews the purchase order and authorizes it for manufacture. The customer is provided updates from our production team throughout the lifecycle of the manufacturing. After testing the product, it is shipped to the customer. Technical Support and Account Management communicate with the customer after the product is received to ensure training and support. The Production Director keeps track of all contract sales in forms of reports in order to fulfill contract reporting requirements and correct administrative fee payments.
39 Are your products or services
available through an a-procurement
ordering process? If so, describe your
a-procurement system and how
governmental and educational
customers have used it.

All Traffic Solutions products and services are not currently available through an eprocurement ordering process. All orders are taken through our Territory Managers, Account Managers and Customer Success Representatives. We find that this helps customers get the most custom products and services possible in the most efficient way.

Oftentimes without talking through sign, mounting, power and data collection or display features, customers may not have all the information they need to know exactly what fits their needs best or how to configure it at the lowest possible cost. All Traffic Solutions, INC operates its Sales and Production teams under company ownership. We pride ourselves in providing fast response times through our Territory Sales Representatives, who are aided by Sales Development Representatives. All Traffic Solutions, INC also has a transparent automated process in place to ensure that we are being responsive to customer requests for information and quotes.

Table 8: Value-Added Attributes
'Line Item !Question !Response*
11 Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 185 of 328
DocuSign Envelope ID: DA9559FA-6D50-410E-811 F-063B2693C535 40 Describe any product, equipment,
maintenance, or operator training
programs that you offer to
Sourcewell participating entities.

Include details, such as whether
training is standard or optional,
who provides training, and any
costs that apply.

Our training is always free and included with any purchase. Training is not required but is heavily recommended and offered repeatedly by our Software Trainer or Customer Success Representative. Customers are walked through hardware product usage and set-up by our Territory Managers or Technical Support Specialists. We also provide comprehensive user manuals for reference to every product, and customers are always encouraged to reach out if they need any assistance. We have a dedicated Software Trainer who is directly employed by All Traffic Solutions, INC and provides extensive training to all TraffiCloud users. TraffiCloud is our cloud-based remote traffic management system. Our 1-hour training sessions are designed to assist our customers with efficiently managing their signs. Our customers have said that this training program, along with TraffiCloud itself, will help them quickly respond to neighborhood speed complaints, calm traffic in areas with known speeding issues, direct traffic during scheduled and unplanned events, and review traffic data for enforcement and planning. So training gives them the resources to remotely configure their signs for on demand or scheduled display settings. It also allows them remote immediate access to GPS coordinates & tamper and battery notifications for peace of mind. Our Software Trainer is also actively collecting feedback and creating youtube videos on our products for ease of use by our customers. Account managers track customers who have not received training and work with them to set up an appointment.

Account managers reach out consistently and repeatedly to ensure a response. There is no additional cost to TraffiCloud training, nor remote hardware training. All Traffic Solutions, INC also provides electronic and hard copy training manuals on products.

An example of our training video can be found at this link: https://www.youtube.com/playlist? list=PLDylNZ1aX59RFwaSsljEEiSr4PZlbi--B
41 Describe any technological
advances that your proposed
products or services offer.

At All Traffic Solutions, INC we approach traffic calming solutions with ingenuity and integrity. Law enforcement is a major portion of our current and historical customer base, and our services and products developed with them in mind. All Traffic Solutions holds US Patent 8,417,442 for our industry-leading SmartApps™ technology, which delivers unique cloud-based management features and functionality. We were the first company to use connected sensors to collect and transmit traffic data to a centralized database, allowing users to generate up-to-the-minute reports over the Internet. This allowed increased access to better data for law enforcement departments, small or large. We also changed the game with TraffiCloud, our secure, web-based traffic management solution that lets users take control of their resources, equipment and data from anywhere, using any mobile device-for smarter decision making, better outcomes and increased return on investments. We have recently introduced an efficient line of solar products which reduces costs, increases availability, and usability for all customers. All Traffic Solutions, INC understand traffic safety management requires a multifaceted approach, in which law enforcement departments interact directly with civilians and often lead multi-department cooperation efforts. Our hardware products, such as speed radar signs, help police departments save on resources and provide more accurate data directly to their constituents. Once our hardware is coupled with our remote management technology, TraffiCloud can offer insights and usability beyond day to day traffic management. Access to secure and accurate traffic data from TraffiCloud can be used to implement and track key metrics of traffic safety programs, while also sharing the data and resources between departments to justify safety measures, acquire budgets, and apply for funding and grants. All Traffic Solutions, INC provides a holistic turnkey solution for traffic management which law enforcement can use to implement shortterm solutions in addition to planning for the best day-to-day and future outcome for traffic safety management.
42 Describe any "green" initiatives
that relate to your company or to
your products or services, and
include a list of the certifying
agency for each.

All Traffic Solutions, INC is not certified by agencies for "green" initiatives. However, All Traffic Solutions implements several "green" practices in awareness for our environment. All Traffic Solutions, INC operates minimally with printing and prioritizes paperless communications and documentations. As a result, we also order very little office products.

Many of our positions in Sales and Sales Operations are flexible to be remote. All Traffic Solutions, INC remains flexible with remote employees which decreases travel cost and emissions.
43 Identify any third-party issued ecolabels, ratings or certifications that your company has received for
the equipment or products
included in your Proposal related
to energy efficiency or
conservation, life-cycle design
(cradle-to-cradle), or other
green/sustainability factors.

All Traffic Solutions, INC offers solar power as an option for every single sign we sell. We have recently launched an integrated solar line of speed and message signs, which improves battery capacity and mobility for each sign. This helps our law enforcement customers to use our products with greater flexibility and ease as the sign does not need to be uninstalled or moved to be charged, saving time and resources. This also helps all of our product users save on electricity and ultimately leaves a smaller carbon footprint. All Traffic Solutions, INC does not hold third-party issued eco-labels, ratings or certifications. 44 Describe any Women or Minority
Business Entity (WMBE), Small
Business Entity (SBE), or veteran
owned business certifications that
your company or hub partners
have obtained. Upload
documentation of certification (as
applicable) in the document
upload section of your response.

All Traffic Solutions, INC does not hold certifications for WMBE, SBE, or Veteran Owned Business.

Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 186 of 328
DocuSign Envelope ID: DA9559FA-6D50-41 0E-811F-063B2693C535 45 What unique attributes does your All Traffic Solutions, INC has been providing holistic and turnkey solutions to traffic company, your products, or your management and safety technology. We provide traffic signage hardware alongside a cloudservices offer to Sourcewell based management platform for access to key traffic safety data. We are here to provide participating entities? What makes solutions that are affordable and built-to-last. Our Cloud-Based technology allows for effective your proposed solutions unique in communication between the end user and their audience. Our law enforcement customers your industry as it applies to find it exceedingly helpful that they can communicate complex traffic data in an . Sourcewell participating entities? understandable way for everyone to see, while saving on vital resources that would have been used to gather the same amount and quality of data. The data collected can also be used for future budget justifications, grant applications, and identifying key risk areas. This is easy to do with TraffiCloud, as data can be shared easily between municipal departments or any authorized users. All Traffic Solutions, INC is an industry leader who provides a traffic safety management economy to manage and get the most out of all traffic safety products our customers use.

Table 9: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to responding to the questions below.

Line Question Response• Item
46 Do your warranties cover all products, parts, and Yes, our warranties cover all products, parts, and labor. We cover shipping labor? on warranty issues as well. We cover manufacturing defects for up to 3 years. We also provide a premium warranty program known as Premier .

Care. It provides a warranty for the duration of the product lifetime if the product is subscribed to TraffiCloud.
47 Do your warranties impose usage restrictions or No, our warranties do not impose usage restrictions or other limitations that other limitations that adversely affect coverage? adversely affect coverage. We do not cover accidental damage or acts of . god. We cover all manufacturing defects.
48 Do your warranties cover the expense of We do all repairs at our repair center, and products are sent in to us via technicians' travel time and mileage to perform prepaid shipping labels. We do not typically send technicians on site. We . warranty repairs? do rely on some help from the customer for diagnostics, unless the product they own is serviceable remotely. Our warranty covers any shipping expenses. 49 Are there any geographic regions of the United We do not typically provide technicians on site as there are remote and shipStates or Canada (as applicable) for which you in solutions available for customers. Our Customer service department cannot provide a certified technician to perform communicates with return merchandise authorization (RMA) through our warranty repairs? How will Sourcewell database and direct contact. The product needing service is checked for participating entities in these regions be provided warranty. Upon verification of a warranty, return box and labels are sent to . service for warranty repair? the customer for shipment to our facility free of charge. Products are then received. diagnosed, and repaired by our repair and maintenance team. The product then is shipped to the customer for no charge, contingent on warranty.
50 Will you cover warranty service for items made by ATS honors our warranty on all provided third party manufactured products other manufacturers that are part of your proposal, up to one year. . or are these warranties issues typically passed on
to the original equipment manufacturer?
51 What are your proposed exchange and return We do not provide returns or exchanges without prior approval of the VP of programs and policies? Sales and Controller. There is typically a restocking fee applied if there are . any returns or exchanges approved. There is no set percentage for the restocking fee.
52 Describe any service contract options for the Premier Care is an option provided in addition to the standard warranty items included in your proposal. service. If a product is subscribed to Traffic cloud, they are eligible to upgrade to a perpetual warranty over the lifetime of the product. A document . is attached detailing the PremierCare plan with the warranty attachments.

This warranty option also allows for discounts on various repairs if they should fall outside of the warranty.

Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 187 of 328
DocuSign Envelope ID: DA9559FA-6D50-41 0E-811 F-06382693C535 Table 10: Payment Terms and Financing Options
Line Question Response• Item
53 Describe your payment terms and accepted payment NET30 (payment is due in 30 days after invoice date) methods. Invoicing occurs upon shipment (FOB Seller's Loading Dock} . Accepted payment methods: Check, ACH (Electronic), Wire, and Credit Card
54 Describe any leasing or financing options available for use We do not lease nor provide financing options for our products and . by educational or governmental entities. service offerings. 55 Describe any standard transaction documents that you We require a purchase order or signed quote, and sales tax propose to use in connection with an awarded contract exemption form (or statement that organization is not sales tax (order forms, terms and conditions, service level exempt). A sample quote is attached. . agreements, etc.). Upload a sample of each (as applicable) in the document upload section of your
response.
56 Do you accept the P-card procurement and payment We accept varying forms of credit card transactions, as long as the process? If so, is there any additional cost to Sourcewell transaction can be processed as VISA, MasterCard, or American . participating entities for using this process? Express.

Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 188 of 328
DocuSign Envelope ID: DA9559FA-6D50-410E-811 F-06382693C535 Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form.

Line Question Response• Item
57 Describe your pricing model (e.g., line-item discounts or All Traffic Solutions provides a line-item discount pricing model for product-category discounts). Provide detailed pricing data all hardware and software. The excel file attached provides the item (including standard or list pricing and the Sourcewell number, item description, the list MSRP price, freight charges, discounted price) on all of the items that you want discounts applied, and the Sourcewell discounted price .

Sourcewell to consider as part of your RFP response. If applicable, provide a SKU for each item in your proposal.

Upload your pricing materials (if applicable) in the
document upload section of your response.
58 Quantify the pricing discount represented by the pricing A discount rate of 10.5% is applied to all line-items after a freight proposal in this response. For example, if the pricing in charge has been added to the line-item price. . your response represents a percentage discount from
MSRP or list, state the percentage or percentage range. 59 Describe any quantity or volume discounts or rebate All Traffic Solutions, INC provides volume discounts on orders with programs that you offer. 10 or more units. All Traffic Solutions, INC also offers a trade in program. We do offer trade in credits should the end user decide to trade in old equipment, either from a competing manufacturer or .

All Traffic Solutions, INC. The credit is provided on a case by case basis to make it easier for our customers to be flexible with their transactions.
60 Propose a method of facilitating "sourced" products or All Traffic Solutions, INC proposes to provide quotes on a case by related services, which may be referred to as "open case basis for "nonstandard items" and "sourced" products. market" items or "nonstandard options". For example, you . may supply such items "at cost" or "at cost plus a
percentage," or you may supply a quote for each such
request.
61 Identify any element of the total cost of acquisition that is All elements of the total cost of acquisition are included in the NOT included in the pricing submitted with your response. pricing submitted with this response. Training is free and This includes all additional charges associated with a encouraged actively by our Sales, Technical Support, and Account purchase that are not directly identified as freight or Management teams. Freight is also included in the discounted . shipping charges. For example, list costs for items like pre- Sourcewell price provided. delivery inspection, installation, set up, mandatory training, or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer.
62 If freight, delivery, or shipping is an additional cost to the Any freight and shipping charges are included in the final discount Sourcewell participating entity, describe in detail the price provided to Sourcewell. . complete freight, shipping, and delivery program.
63 Specifically describe freight, shipping, and delivery terms or We use Fedex freight to ship to Alaska, Hawaii, and Canada. The programs available for Alaska, Hawaii, Canada, or any discounted price offered to Sourcewell in this contract includes . offshore delivery. freight and shipping charges for Alaska, Hawaii, and Canada. 64 Describe any unique distribution and/or delivery methods or All Traffic Solutions, INC continues to cater to the sense of urgency options offered in your proposal. needed by our law enforcement customers. We can offer a standard product delivery time of 2-4 weeks within the United States and Canada with the current delivery process.

All Traffic Solutions, INC is the only company that provides a "white- . glove" delivery service for radar speed and message trailers.

Majority of our speed and message trailers are delivered by our "white-glove" delivery service. Upon delivery, a driver contracted by All Traffic Solutions unloads the trailer. At that time, the delivery driver provides a brief overview of the products ordered to help our customers feel comfortable operating their new equipment.

Table 12: Pricing Offered
Line The Pricing Offered In this Proposal Is: • Comments Item 65 c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing Our standard discount is 8% departments. and for This Sourcewell
Contract we are offering 10.5
percent.

Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 189 of 328
DocuSign Envelope ID: DA9559FA-6D50-410E-811 F-063B2693C535 Table 13: Audit and Administrative Fee
Line Question Response* Item
66 Specifically describe any self-audit process or program that you All Traffic Solutions, INC has an internal audit process plan to employ to verify compliance with your proposed Contract between Sales, Production, and Sales enablement teams to with Sourcewell. This process includes ensuring that Sourcewell ensure accuracy and punctuality of contract activities. When participating entities obtain the proper pricing, that the Vendor the contract is awarded, our sales enablement team reports all sales under the Contract each quarter, and that the communicates the prices and items approved by the contract Vendor remits the proper administrative fee to Sourcewell. Provide to our Production Team. The production director updates all sufficient detail to support your ability to report quarterly sales to relevant pricing in our customer relationship management Sourcewell as described in the Contract template. system. The contract price updates in our database are then verified by the Sales Enablement teams. After prices have been matched between our customer relationship
management system and the awarded contract document, the Sales Enablement team sends out communications about
usability and resources available to help promote the contract accurately. The communication is sent to Sales and
Marketing teams. This process is verified by our VP of
Sales for accuracy and transparency.

Our Production Director maintains quarterly reports of all contract related sales orders. Anyone inputting a sales order * into our customer relations management system uses the same sales order template which requires a field to be filled out for contracts used in the sales. In the sample quote attached, it can be seen in the top left corner of the first page. We are also able to track contract opportunities at different stages. This report is verified by Sales Enablement to reflect up-to-date information. Our Controller and Finance Team use the same database to keep track of all invoices and purchase orders needed to verify contract sales volume reports. Finance works with Production and Sales
enablement to remit the administrative fee payments to
contracts' account receivable.

The Sales Enablement team also keeps track of any
contract and reporting requirements, deadlines, and contacts to stay proactive and meet all contractual obligations. This is done through implementation of online calendars, resource folders, information and training sessions, and a well-kept customer relations management system.
67 If you are awarded a contract, provide a few examples of internal We create reports for each contract we are on to show the metrics that will be tracked to measure whether you are having number of opportunities that have converted to sales orders success with the contract. for each. This not only helps with compliance but also measuring the success of being on the contract. We also like to look at the number of opportunities created, even if they have not come through as purchase orders yet. In these reports we will be interested in the number of opportunities, the dollar amount, number of total accounts, number of new accounts, and the sub-industries represented. Within these reports we will be looking at year-over-year numbers to see if our customers are using the Sourcewell contract more over time. The reports generated are modifiable to analyze daily, . weekly, monthly, and quarterly metrics. These reports are also usable by Marketing to gain insights into activities such as email campaigns, social media presence, and website
optimization.

We will also get qualitative information from our Sales Representatives on ease of use, Sourcewell brand
recognition, and acceptance by prospects and clients.

Marketing is also involved in running informational campaigns and reporting metrics which reflect performance such as number of new contacts through outreach. These campaigns are run through email, our website, social media, and trade shows.

Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 190 of 328
DocuSign Envelope ID: DA9559FA-6D50-41 0E-811 F-063B2693C535 68 Identify a proposed administrative fee that you will pay to To offer a competitive administrative fee to Sourcewell for Sourcewell for facilitating, managing, and promoting the Sourcewell facilitating, managing, and promoting the contract, we Contract in the event that you are awarded a Contract. This fee reviewed the average administrative fee paid to our existing is typically calculated as a percentage of Vendor's sales under the contracts. Our current awarded contracts require a quarterly Contract or as a per-unit fee; it is not a line-item addition to the administrative fee that is a percentage of contract relative * Member's cost of goods. (See the RFP and template Contract for sales. The only exception is the PA COSTARS contract, additional details.) which is a flat yearly fee. Our average administrative fee rate is 1.11 %. We would like to offer Sourcewell a quarterly administrative fee of 2% on all sales orders from this
contract.

Table 14A: Depth and Breadth of Offered Equipment Products and Services Line Question Response* Item
69 Provide a detailed description of the Shield: All Traffic Solutions offers Shield radar speed signs in two sizes- the equipment, products, and services that you Shield 12 and the Shield 15. These signs display drivers' speeds as they approach are offering in your proposal. the sign, and can flash an optional strobe light at drivers traveling above the posted speed limit. This catches drivers' attention and warns them to slow down. Making drivers more aware of their speed in this way has shown to be an effective way to reduce speeding. These signs also collect speed and traffic volume data. This data helps law enforcement agencies identify speeding problem areas and prioritize where to deploy officers for speed enforcement. Shield signs are most commonly used by law enforcement to resolve neighborhood speeding complaints, which they receive very regularly.

Shield signs are lightweight and easy to install on roadside signposts. This makes them very portable and easy to move around to address speeding in different areas as needed. Shield signs are extremely durable, and have aced radar accuracy, power recovery, autonomous battery operation, and crash resistance tests. They're shatterproof, graffiti-resistant, and can withstand 150-mph winds and inclement weather such as ice, snow, and heavy rain. They can last for a decade or more of use. Shield signs also come with flexible power options. They can come batterypowered, or with integrated solar power. Integrated solar eliminates the need to remove batteries from the sign for recharging, making the sign even easier to set up, maintain, and move around if needed.
lnstAlert: lnstAlert variable message signs are thoughtfully engineered to be the most portable, durable, and easy-to-use variable message sign on the market. These electronic signs can be programmed to display up to six different screens of custom text and/or graphics. Because they are large and bright, they are effective tools for quickly and easily sharing information with the public. Since they can be programmed to display whatever type of message the user wants, they are extremely versatile and are used in a wide range of situations. lnstAlert is popular not only among law enforcement but also emergency management agencies, colleges and universities, municipalities, parks, public works departments, and more.

They are commonly used to notify people of changing traffic patterns, to share safety alerts, and to promote events. The sign comes in two sizes, the lnstAlert 18 and the lnstAlert 24. The lnstAlert 24 is the only variable message sign on the market that folds in half. This makes it very easy to transport since it can fit in the trunk of a car. lnstAlert is also lightweight compared to other variable message signs and has versatile mounting options. One person can easily mount the sign on a portable post, pole, trailer, or vehicle hitch in just a couple of minutes. Once the sign is set up, there is the option to program messages online through TraffiCloud®.

This saves customers time because they don't have to be anywhere near the sign to change the message display.
lnstAlert signs are built to last for a decade or more of use. They are shatterproof, graffiti-resistant, and able to withstand high winds and inclement weather. lnstAlert is offered with flexible power options including lithium battery, AC power, or solar power. The lnstAlert 18 is also available with integrated solar power.

SpeedAlert: SpeedAlert radar message signs combine the features of a variable message sign with those of a radar speed sign, making them incredibly versatile.

They display the speed of approaching vehicles along with speed-dependent messaging. Speed-dependent messages are custom messages that are triggered by drivers traveling at different speeds. If a driver is traveling over the speed limit, the sign can display a message warning the driver to slow down. If a driver is traveling at or below the speed limit, the sign can display a message thanking them for driving safely. The sign also has flashing red and blue strobe lights that can be programmed to flash at speeding drivers, grabbing their attention fast. Aside from these speed-dependent messages, SpeedAlert can also be used as a regular message sign to display any other type of custom message.

Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 191 of 328
DocuSign Envelope ID: DA9559FA-6D50-41 0E-811 F-063B2693C535 In addition to messaging features, SpeedAlert also collects speed and volume data.

The combination of radar feedback, variable messaging, and data collection make it the ultimate multipurpose traffic safety tool for law enforcement. It can be used to do anything from directing traffic, to conducting traffic studies, to resolving speeding complaints. The fact that SpeedAlert can perform these tasks gives law enforcement agencies more bandwidth to focus on their many other responsibilities.

Trailers: All Traffic Solutions offers two models of trailers to mount radar speed and message signs on. The ATS 3 trailer is compatible with the company's smaller signs, including the Shield 12 and Shield 15 radar speed signs, the SpeedAlert 18 radar message sign, and the instAlert 18 variable message sign. On the ATS 3 trailer, the sign is mounted on a pole that can be rotated 360 degrees to point the sign in any desired direction. This lower-profile trailer is ideal for calming traffic in areas where the speed limit is under 45 mph and resolving neighborhood speeding complaints.

The ATS 5 trailer better accommodates All Traffic Solutions' larger signs, such as the lnstAlert 24 and the SpeedAlert 24. Because it is compatible with larger signs, it is perfect for reducing speeding and sharing messages on roads with speed limits up to 55 mph. This trailer can come equipped with a red and blue strobe bar that flashes at speeding drivers. It can also come equipped with an automatic license plate recognition (ALPR) camera, or with a socket built in so customers can easily attach a camera of their own choosing.

ATS trailers are thoughtfully engineered to be easy to use, transport, and deploy. No special equipment is needed to transport them- they can be towed by any size vehicle with a standard 2" receiver hitch. Most All Traffic Solutions trailers are still in use after 10 or 15 years of year-round use. The continuous weld steel frame and marine-grade powder coat finish withstands heavy rain, snow, ice, and extreme temperatures without rusting.

StatTrak: The StatTrak vehicle counter classifier is a low-profile tool that collects traffic data. It is a small box-shaped device that can easily be attached to an existing signpost. StatTrak records over 99% accurate vehicle counts as well as basic vehicle classification (small, medium, and large). The device can gather data from two incoming and two outgoing lanes when mounted on a median. When mounted roadside, it can record data from one incoming and one outgoing lane, or two incoming lanes.

This data is valuable to law enforcement because it collects data without influencing drivers' behavior. It tells them how fast drivers usually travel in particular areas, which helps them decide where to add additional speed enforcement such as an officer in the field or a radar speed sign. This data also provides insight into traffic patterns, which helps municipalities in the planning process of road construction projects.

StatTrak is capable of recording and storing data on 100,000 individual vehicles, which is downloadable in two minutes. The internal battery of the StatTrak has a run time of two weeks, but unlimited run time is possible with the solar option, even during cloudy and wintry conditions. StatTrak is compatible and recommended with TraffiCloud so that data can be accessed online, but data can also be received locally if necessary.

TraffiCloud®: All Traffic Solutions' patented TraffiCloud® remote management software is available as an annual subscription service. TraffiCloud saves customers a lot of time by allowing them to access and monitor their All Traffic Solutions devices from anywhere on a central online platform. They no longer have to travel to locations where signs are deployed to check on them, download data, or change settings. TraffiCloud has a user-friendly visual interface that lets the user see their entire traffic safety program at a glance.

Data collected by Shield radar speed signs, SpeedAlert radar message signs, and the StatTrak counter classifier is automatically uploaded to TraffiCloud®, so subscribers can view the data in real time. TraffiCloud also compiles the data into reports that display the data in easy-to-read charts, tables, and graphs. These reports are extremely valuable to law enforcement. They show where speed enforcement needs to be prioritized, and they can be easily shared with community members to clear speeding complaints and prove that a particular speeding problem has been solved. Customers can download these reports whenever they like, or they can set them up to be automatically delivered to their email inbox on a regular basis.

TraffiCloud users can also set text (SMS) or email alerts to automatically notify them of low battery levels, tampering, or high-speed violators. If a SpeedAlert or lnstAlert sign is tampered with, the sign will also automatically capture an image that can be Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 192 of 328
DocuSign Envelope ID: DA9559FA-6D50-41 0E-811 F-063B2693C535 immediately viewed through TraffiCloud® for awareness. Since tampering and theft are major concerns for law enforcement, TraffiCloud also tracks the location of a customer's All Traffic Solutions signs. As long as the signs are powered on, their real-time location and status is shown on an interactive map.

Furthermore, TraffiCloud makes using message signs incredibly easy. Customers can create custom messages in TraffiCloud, or choose from an existing library of options. They can then send the message out to display on only one sign, or on multiple signs simultaneously. TraffiCloud even allows users to schedule messages in advance for specific days and times.
70 Within this RFP category there may be All Traffic Solutions, INC seeks to provide products and services described above subcategories of solutions. List subcategory under the scope provided in solicitation details, which states, "Traffic safety titles that best describe your products and enforcement equipment, devices, and instruments," as a type of solution stipulated. In * services. addition, we provide software as a service which ties in all traffic safety equipment provided, along with training, services, and warranties (reference to section B.1.e. of the RFP).

Table 148: Depth and Breadth of Offered Equipment Products and Services Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box provided, as necessary.

Line Item Category or Type Offered* Comments
71 Law Enforcement duty gear <' Yes N/A *
r. No
72 Traffic safety enforcement equipment, devices, and r. Yes We provide Speed and Message instruments r No signs and trailers. We also
provide count and classification
devices. We also provide *
software for remote access, data
organization/reporting, and traffic
safety signage management
ecosystem.
73 Crime scene management and evidence collection r Yes N/A * equipment and supplies r. No 74 Tactical and EOD equipment (with the exception of those r Yes N/A * items excluded in subsections 2. or 3. of RFP) r. No 75 Services related to the offering of the solutions in r. Yes We provide TraffCloud as a subsections above, such as training, installation, testing, r No service to Remotely manage and maintenance, warranty programs, and technical support optimize usage of traffic equipment and data in one
place - from anywhere - with our *
patented, cloud-based traffic
management platform. Training to
the use of this software is free
and heavily recommended when
acquired.

Table 15: Exceptions to Terms, Conditions, or Specifications Form Line Item 76. NOTICE: To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions, or specifications, a Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or Specifications Form immediately below. The contract section, the specific text addressed by the exception or requested modification, and the proposed modification must be identified in detail. Proposer's exceptions and proposed modifications are subject to review and approval of Sourcewell and will not automatically be included in the contract.

Contract Section Term, Condition, or Specification Exception or Proposed Modification Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 193 of 328
DocuSign Envelope ID: DA9559FA-6O50-410E-811F-063B2693C535 Documents
Ensure your submission document(s) conforms to the following:

1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.

2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.

3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.

4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." • Pricing - Sourcewell Pricing - 2022 MW to CF v4 (1 ).xlsx - Monday August 29, 2022 11 :56:09 • Financial Strength and Stability - Financial Strength Letter.pdf - Tuesday August 16, 2022 15:03: 13 • Marketing Plan/Samples - Compiled with Table of Contents.pdf- Tuesday August 30, 2022 14:20:43 • WMBE/MBE/SBE or Related Certificates (optional)
• Warranty Information - Complete Warranty lnformation.pdf - Tuesday August 30, 2022 12:56:21 • Standard Transaction Document Samples - Sample Quote.pdf - Monday August 29, 2022 11 :28:20 • Upload Additional Document - Compiled Binder for Products and Certification and Distributor Authirization.pdf - Tuesday August 30, 2022 14:21 :23
Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 194 of 328
DocuSign Envelope ID: DA9559FA-6D50-41 0E-811 F-063B2693C535 Addenda, Terms and Conditions

PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and Assurance of Compliance:

1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its residence.

2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award.

3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation.

4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.

5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation.

6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms, conditions, and scope of a resulting contract.

7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver such equipment, products, or services under any resulting contract.

8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first-quality products and related services to Sourcewell Members under an awarded Contract.

9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.

10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Act.

11. Proposer its employees, agents, and subcontractors are not:

1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury found at: https://www.treasury.gov/ofac/downloads/sdnlist.pdf;

2. Included on the government-wide exclusions lists in the United States System for Award Management found at:
https://sam.gov/SAM/; or

3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 195 of 328
DocuSign Envelope ID: DA9559FA-6D50-410E-811 F-06382693C535 by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation.
r., By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Michael Werksman, Controller, All Traffic Solutions, INC The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid. r Yes ~ No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.

Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.

File Name
I have reviewed the
below addendum and
attachments (if
applicable)
Pages
Addendum_5_Law_Enforcement_Equipment_RFP _090122
Wed August 24 2022 02:56 PM
Addendum_ 4_Law_Enforcement_Equipment_RFP _090122
Wed August 17 2022 04:20 PM
Addendum_3_Law_Enforcement_Equipment_RFP _090122
Tue August 16 2022 09:33 AM
Addendum_2_Law_Enforcement_Equipment_RFP _ 090122
Wed August 10 2022 07:59 AM
Addendum_ 1_Law_Enforcement_Equipment_RFP _090122
Mon July 18 2022 04:34 PM
2 2
Bid Number: RFP 090122 Vendor Name: All Traffic Solutions PAGE 196 of 328
• MOTOROLA SOLUTIONS

SAN MARINO POLICE DEPT
( 1) APX 8500 - Motororcycle
11/13/2025
The design, technical, P.ricing, and other information ("Information") furnished with this submission is confidential proprietary information of Motorola Solutions, Inc or the Motorola Solutions entity providing this quote(' Motorola") and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola.

MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners.© 2020 Motorola Solutions, Inc. All rights reserved.

PAGE 197 of 328
G MOTOROI.A SOLUTIONS QUOTE-3387440
11/13/2025

SAN MARINO POLICE DEPT
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
RE: Motorola Quote for (1) APX 8500 - Motororcycle
Dear Naved Qureshi,
Motorola Solutions is pleased to present SAN MARINO POLICE DEPT with this quote for quality communications equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs.

This information is provided to assist you in your evaluation process. Our goal is to provide SAN MARINO POLICE DEPT with the best products and services available in the communications industry. Please direct any questions to Dianne Kiehne at [email protected].

We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote.

Sincerely,
Dianne Kiehne
PAGE 198 of 328
• MOTOROLA SOLUTIONS QUOTE-3387440
(1) APX 8500 - Motororcycle
Billing Address:

San Marino PD
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
us
Shipping Address:

San Marino PD
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
us
Quote Date:11/13/2025
Expiration Date:01 /12/2026
Quote Created By:

Dianne Kiehne
Dianne.Kiehne@
motorolasolutions.com
End Customer:

SAN MARINO POLICE DEPT
Naved Qureshi
[email protected]
626-300-0720
Contract: 18105 - LA COUNTY, CA MAIS-2240228
Line# Item Number Description Qty List Price Sale Price Ext. Sale Price APX™ 8500
M37TSS9PW1AN MOBILE RADIO APX8500 ALL

BAND MP
1a G51AT SOFTWARE LICENSE
ENH:SMARTZONE
1b G361AH SOFTWARE LICENSE ENH: P25

TRUNKING SOFTWARE APX
1c G806BL SOFTWARE LICENSE ENH:

ASTRO DIGITAL CAI OP APX
1d GA00580AA ADD: TOMA OPERATION
1e G843AH ADD: AES ENCRYPTION AND
ADP
1f W969BG SOFTWARE LICENSE ENH:

MUL TIKEY OPERATION
1g GA01670AA ADD: APX ES CONTROL HEAD
1h G444AH ADD: APX CONTROL HEAD

SOFTWARE
1 i GA09001AA ADD: WI-FI CAPABILITY
1 j GA09007AA ADD: OUT OF THE BOX WIFI

PROVISIONING
1k GA01517AA DEL: NO J600 ADAPTER CABLE
NEEDED
$6,558.00 $4,787.34 $4,787.34
$1,766.00 $1,289.18 $1,289.18
$353.00 $257.69 $257.69
$607.00 $443.11 $443.11
$530.00 $386.90 $386.90
$560.00 $408.80 $408.80
$388.00 $283.24 $283.24
$767.00 $559.91 $559.91
$0.00 $0.00 $0.00
$353.00 $257.69 $257.69
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 PAGE 199 of 328
0 MOTOROLA SOLUTIONS QUOTE-3387440
(1) APX 8500 - Motororcycle
Line# Item Number Description Qty List Price Sale Price Ext. Sale Price 11 QA09113AB ADD: BASELINE RELEASE SW $0.00 $0.00 $0.00 1m G78AT ENH: 3 YEAR ESSENTIAL SVC $288.00 $288.00 $288.00 1n GA00250AB ADD: MOTORCYCLE WIFI/ 1 $118.00 $86.14 $86.14 GNSS
1o B18CS ADD: AUXILIARY SPKR SPEC $71.00 $51.83 $51.83

MCYCLAPX
1p G138AC ADD: APX7500 MOTORCYCLE 1 $0.00 $0.00 $0.00

CH SFWR OS
1q W620AE ADD:NO MTRCYCLE ENCL $0.00 $0.00 $0.00

NEEDED APX
1r G89AC ADD: NO RF ANTENNA 3 $0.00 $0.00 $0.00
NEEDED
1s G67EJ ADD: ES REMOTE MOUNT $471.00 $343.83 $343.83

MOTORCYCLE
1t W22BB ADD: STD PALM $85.00 $62.05 $62.05

MICROPHONE APEX
Subtotal $9,505.71
Estimated Tax $898.73
Grand Total $10,404.44(USD)
Notes:

Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.. 500 West Monroe, United States - 60661 - #: 36-1115800 PAGE 200 of 328
Motorola Solutions, Inc.
10680 Treena St., Suite 200
San Diego, CA 92131
December 30, 2024
Commander Naved Qureshi
City of San Marino
Subject: Motorola Solutions Sole Source- APX8500 RADIO EQUIPMENT Motorola Solutions, Inc. (“Motorola”) is the market leader in radio communications systems and products for the U.S. Government and Public Safety Market and is pleased to have the city of San Marino, CA as a valued customer. The P25 APX8500 radio subscribers we design and manufacture contain proprietary hardware and software components which are not commercially available except through Motorola and its channel partners.

The APX 8500 radio hardware and software options that are proposed to the city of San Marino will be used on the ICI ASTRO25 Trunked System. This system is used by many of the ICI Regional Member agencies, including the city of San Marino to provide mission critical radio communications for their first responders. The ICI ASTRO25 system offers several proprietary features and services that are only available to Motorola APX subscribers operating on an ASTRO25 system.

Specifically, the APX 8500 radios that San Marino currently uses, and that are proposed, are capable of using Motorola’s SmartConnect. SmartConnect is proprietary service on the ICI Regional system that enables public safety communication where Land Mobile Radio (LMR) connectivity is compromised. The APX radios are able to either use in vehicle Wi-Fi hot spots or Wi-Fi hotspots located in City and County facilities to transmit and receive radio communications from the County ASTRO25 system via the internet.

This unique feature is available only to APX radios that have been equipped with Wi-Fi hardware and the SmartConnect feature.

Additionally, the ICI system also features Over-the-Air Rekey of the APX radios encryption keys and Over-the-Air-Programming. Both services use Motorola proprietary hardware located in the ASTRO25 Core to track and process these actions, and minimize system and County resources to do so.

If you have any questions regarding our radio equipment, please contact me at (657) 705-4357 or at [email protected].

Sincerely,
Brett Cox
Motorola Solutions, Inc.

Brett Cox
Sr. Account Executive
PAGE 201 of 328
No. 26545
Date 11/6/2025

COMMUNICATIONS
»uetess 1nnuvat1ons for law enforcement

BILL TO SHIP TO
San Marino Police Dept
2200 Huntington Drive
San Marino, CA 91108
San Marino Police Dept
2200 Huntington Drive
San Marino, CA 91108
ITEM DESCRIPTION QUANTITY PRICE EXT.

LS2:901- LS2 ADVANT X, CARBON, MED 1.00 699.00 699.00
2013
PAINT CUSTOM PAINT - BLACK/ WHITE HIGH RISE 1.00 0.00 0.00 PVHKA- FREEDOM GEN3 MOBILE ONLY, WITH BLUETOOTH CELLPHONE OPTION, 1.00 1,099.00 1,099.00 736M3R10- HELMET KIT WITH WIRELESS SYSTEM CONTROL, INTERNAL MIC, DUAL B/XT EARPHONE, INCLUDES PVCHR-17-W CHARGER
LABOR - HELMET KIT INSTALLATION 1.00 175.00 175.00
Hl<J
BADGE- FLEXBADGE, WING/WHEEL, SILVER, "POLICE" ON TOP BANNER, "MOTOR 1.00 45.00 45.00 FLX- OFFICER" ON BOTTOM BANNER, BLACK LETTERS
SP/BLK
Freight INSURED FREIGHT CHARGES 1.00 50.00 50.00
Charge
Terms: Net 30
Ship Method:

Subtotal
Taxes
Total Amount
2,068.00
196.75
2,264.75
I,
II I ' ) [
, • ,, P irl,f ,
,r · ., 1t, I \II l,]
l l
PAGE 202 of 328

COMMUNICATIONS
wireless innovations for law enforcement
2310 205th Street, Torrance, CA 90501
Telephone: 3 I 0-2 I 2-5432
pvpcom.com
July 7, 2025
RE: Sole Source Manufacturer/Distributor
PVP Communications, Inc is the sole manufacturer/distributor of PVP helmet communications, there are no authorized dealers/resellers of PVP products. These helmet communication systems are uniquely designed to address the specific communications and safety needs dictated by the use of motorcycles in the field of law enforcement.

PVP Communications' Motor-One™ and Freedom™ Wireless Systems are designed, patented, manufactured and distributed exclusively by PVP Communications under United States Patents 6,311,052; 7,062,301; 7,203,525 and 9,042,944.

All PVP products are proudly made in the USA!
PVP Communications is the only establishment that can provide a complete helmet, PVP headset and a factory installation as a complete package.

PVP Communications also understands the importance of product reliability and support with our customers and provides not only a one-year limited warranty, but telephone technical support and modular designs that provide ease of maintenance for customers in the field.

We look forward to being of service to you in the future! Sincerely,
Jay Calzada
VP of Operations
PAGE 203 of 328
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Eddie Covarrubias, Interim Community Services Director DATE: January 14, 2026
SUBJECT: AWARD OF 4TH OF JULY FIREWORKS DISPLAY
AGREEMENT TO PYRO SPECTACULARS, INC. WITH YEAR
1 CONTRACT AMOUNT OF $44,000.00

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Fiscally Responsible and Transparent City Government

BACKGROUND
Since 1965, the City of San Marino has been celebrating the 4th of July holiday with a community parade, picnic, and fireworks show at Lacy Park. Since 2006, the Recreation Division has been spearheading the event-day activities inside the park, including the fireworks show.

The last contract for fireworks displays expired after the conclusion of the 2025 event. To allow for another competitive bidding process, the Department conducted a formal RFP. The purpose of the RFP was to identify a vendor to provide the City with a 20-minute fireworks display for the 2026, 2027, and 2028 4th of July events. The RFP was posted on the City’s OpenGov page on October 9, 2025, and closed on November 6, 2025, at 10:00 a.m. In addition, five vendors were emailed to inform them of the bidding opportunity.

DISCUSSION
One bid was received in response to the RFP from Pyro Spectaculars, Inc.

Three vendors responded with “no bid.” Of the three, two do not have availability on July 4 and one is unavailable for shows in California.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 204 of 328
Pyro Spectaculars, Inc.’s proposal included pricing for Year 1 ($44,000) with pricing for Years 2 and 3 as “to be determined.” The vendor explained that due to tariffs, it is difficult for them to lock in pricing for 2027 and 2028. As those dates get closer, Pyro Spectaculars, Inc. will provide pricing, which could be up to a 20% increase per year; the vendor informed staff that pricing will be available by October for the upcoming 4th of July event (ex. for the 2027 event, the City will be informed of pricing by October 2026). However, it will be up to the City’s discretion to move forward with Years 2 and 3. For reference, the price increase for each year of the prior three-year contract with Pyro Spectaculars, Inc. was 10%.

Pyro Spectaculars is qualified having years of experience providing this service not only for San Marino, but also hundreds of other municipalities. Most recently, Pyro Spectaculars has served San Marino in 2017, 2018, 2022, 2023, 2024, and 2025. Additionally, staff have shared that the vendor is responsive and easy to work with. Therefore, the Department recommends awarding the three-year contract to Pyro Spectaculars, Inc., with Years 2 and 3 being at the discretion of the City based on the pricing received for the shows for those years.

FISCAL IMPACT & PROCUREMENT REVIEW
The proposed agreement is for a 3-year contract, with Year 1 totaling $44,000.

Due to the timing of 4th of July in relation to the fiscal year, the deposit (50% payment) for the 2026 show will be paid with the FY 2025-26 budget, and the remaining balance (50%) will be paid with the FY 2026-27 budget. The adopted FY 2025-26 budget includes $22,000 in Account #104-66-4150-0000 to cover the deposit for the fireworks display for Year 1 (2026). The FY 2026- 27 budget that will be developed early next year will include the remaining balance due for Year 1 (2026). Remaining costs for Years 2 and 3 will be incorporated in future budgets should the City choose to utilize the options of the contract.

The Finance Director has reviewed this report and determined the procurement is in accordance with S.M.C.C. 02.06.05.B.5.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

PAGE 205 of 328

RECOMMENDATION
Staff recommends the Council award the three-year agreement for 4th of July fireworks displays to Pyro Spectaculars, Inc. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to award a three-year agreement for 4th of July fireworks displays to Pyro Spectaculars, Inc., with the City Manager being authorized to execute the agreement and any future amendments on behalf of the City.”

ATTACHMENTS

1. Production Agreement

2. Pricing Proposal from Pyro Spectaculars, Inc.

PAGE 206 of 328
Pyro Spectaculars, Inc. City of San Marino
P.O. Box 2329 Program A, Rev. # 6
Rialto, CA 92377 July 4, 2026 & 2-year option
Tel: 909-355-8120 :::: Fax: 909-355-9813 Page 1 of 6
PSI V-2021-2

PRODUCTION AGREEMENT
(Special)
This agreement ("Agreement") is made this day of , 2026 by and between Pyro Spectaculars, Inc., a California corporation, hereinafter referred to as (“PYRO”), and City of San Marino, hereinafter referred to as (“CLIENT”). PYRO and CLIENT are sometimes referred to as “Party” or collectively as “Parties” herein.

1. Engagement - CLIENT hereby engages PYRO to provide to CLIENT one fireworks productions (“Production”), and PYRO accepts such engagement upon all of the promises, terms and conditions hereinafter set forth. The Production shall be substantially as outlined in Program “A”, attached hereto and incorporated herein by this reference.

1.1 PYRO Duties – PYRO shall provide all pyrotechnic equipment, trained pyrotechnicians, shipping, pyrotechnic products, application for specific pyrotechnic permits (the cost of which, including standby fees, shall be paid by CLIENT) relating to the Production, insurance covering the Production and the other things on its part to be performed, including preproduction services, all as more specifically set forth below in this Agreement and in the Scope of Work (“Scope of Work”), attached hereto, incorporated herein by this reference, and made a part of this Agreement as though set forth fully herein.

1.2 CLIENT Duties – CLIENT shall provide to PYRO a suitable site (“Site”) for the Production, security for the Site as set forth in Paragraph 6 hereof, access to the Site, any permission necessary to utilize the Site for the Production, and the other things on its part to be performed as more specifically set forth below in this Agreement and in the Scope of Work. All Site arrangements are subject to PYRO’s reasonable approval as to pyrotechnic safety, suitability, and security. All other conditions of the Site shall be the responsibility of CLIENT, including, but not limited to, access, use, control, parking and general safety with respect to the public, CLIENT personnel and other contractors.

2. Time and Place - The Productions shall take place on July 4, 2026, at approximately 9:00 PM, at Lacy Park, 1485 Virginia Rd., San Marino, CA, Site.

3. Fees, Interest, and Expenses -

3.1 Fee – For the July 4, 2026, Production, CLIENT agrees to pay PYRO a fee of $44,000.00 USD (FORTY-FOUR THOUSAND DOLLARS) ("Fee") for the Production. CLIENT shall pay to PYRO an initial payment (“Initial Payment”) equal to 50% of the Production Fee $22,000.00 USD (TWENTY-TWO THOUSAND DOLLARS) plus estimated permit and standby fees, and other regulatory costs approximated at $00.00 OR an amount to be determined, for a total of $22,000.00, upon the execution of this Agreement by both parties but no later than February 6, 2026. The Initial Payment is a partial payment toward the preproduction services and costs set forth in the Scope of Work (“Preproduction Services and Costs”.) The balance of the Fee shall be paid no later than July 6, 2026. CLIENT authorizes PYRO to receive and verify credit and financial information concerning CLIENT from any CLIENT, person or entity including but not limited to credit reporting agencies. The “PRICE FIRM” date, the date by which the executed Agreement must be delivered to Pyro, is set forth in paragraph 20.

3.2 CLIENT shall have a TWO (2) YEAR OPTION TO EXTEND this Agreement for fireworks productions on July 4, 2027 and July 4, 2028, the productions shall be at the same location with a production fee increase of no more than 20 percent (20%) each year, which shall include any taxes and tariffs imposed for the production, and PYRO shall send an invoice to CLIENT for such taxes and tariffs which may differ from the estimate herein. The terms of this Agreement shall remain in full force and effect with all internal date references deemed to be updated accordingly and with all Exhibits to be updated by the Parties.

3.3 Interest - In the event that the Fee is not paid in a timely manner, CLIENT will be responsible for the payment of 1.5% interest per month or 18% annually on the unpaid balance. If litigation arises out of this Agreement, the prevailing party shall be entitled to reasonable costs incurred in connection with the litigation, including, but not limited to attorneys’ fees.

3.4 Expenses – PYRO shall pay all normal expenses directly related to the Production including freight, insurance as outlined, pyrotechnic products, pyrotechnic equipment, experienced pyrotechnic personnel to set up and discharge the pyrotechnics and those additional items as outlined as PYRO’s responsibility in the Scope of Work. CLIENT shall pay all costs related to the Production not supplied by PYRO including, but not limited to, those items outlined as CLIENT’s responsibility in this Agreement and Scope of Work.

4. Proprietary Rights - PYRO represents and warrants that it owns all copyrights, including performance rights, to this Production, except that PYRO does not own CLIENT-owned material or third-party-owned material that has been included in the Production, and as to such CLIENT-owned and third-partyowned material, CLIENT assumes full responsibility therefore. CLIENT agrees that PYRO shall retain ownership of, and all copyrights and other rights to, the Production, except that PYRO shall not acquire or retain any ownership or other rights in or to CLIENT-owned material and third-party-owned material and shall not be responsible in any way for such material. If applicable, CLIENT consents to the use of CLIENT-owned material and represents that it has or will obtain any permission from appropriate third parties sufficient to authorize public exhibition of any such material in connection with this Production. PYRO reserves the ownership rights in its trade names that are used in or are a product of the Production. Any reproduction by sound, video or other duplication or recording process without the express written permission of PYRO is prohibited.

5. Safety - PYRO and CLIENT shall each comply with applicable federal, state and local laws and regulations and employ safety programs and measures consistent with recognized applicable industry standards and practices. At all times before and during the Production, it shall be within PYRO's sole discretion to determine whether or not the Production may be safely discharged or continued. It shall not constitute a breach of this Agreement by PYRO for fireworks to fail or malfunction, or for PYRO to determine that the Production cannot be discharged or continued as a result of any conditions or circumstances affecting safety beyond the reasonable control of PYRO.

PAGE 207 of 328
Pyro Spectaculars, Inc. City of San Marino
P.O. Box 2329 Program A, Rev. # 6
Rialto, CA 92377 July 4, 2026 & 2-year option
Tel: 909-355-8120 :::: Fax: 909-355-9813 Page 2 of 6
PSI V-2021-2

6. Security - CLIENT shall provide adequate security personnel, barricades, and Police Department services as may be necessary to preclude individuals other than those authorized by PYRO from entering an area to be designated by PYRO as the area for the set-up and discharge of the Production, including a fallout area satisfactory to PYRO where the pyrotechnics may safely rise and any debris may safely fall. PYRO shall have no responsibility for monitoring or controlling CLIENT’s other contractors, providers or volunteers; the public; areas to which the public or contractors have access; or any other public or contractor facilities associated with the Production.

7. Cleanup - PYRO shall be responsible for the removal of all equipment provided by PYRO and clean-up of any live pyrotechnic debris made necessary by PYRO. CLIENT shall be responsible for any other clean-up which may be required of the Production or set-up, discharge and fallout areas including any environmental clean-up.

8. Permits - PYRO agrees to apply for permits for the firing of pyrotechnics only from the SAN MARINO FIRE DEPARTMENT, FAA, and USCG, if required. CLIENT shall be responsible for any fees associated with these permits including standby fees. CLIENT shall be responsible for obtaining any other necessary permits, paying associated fees, and making other appropriate arrangements for Police Departments, other Fire Departments, road closures, event/activity or land use permits or any permission or permit required by any Local, Regional, State or Federal Government.

9. Insurance - Without limiting PYRO’S indemnification of CLIENT, and prior to commencement of Work, PYRO shall obtain, provide and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form that is satisfactory to CLIENT.

General liability insurance. PYRO shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $5,000,000 per occurrence, $10,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. PYRO shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the PYRO arising out of or in connection with Work to be performed under this AGREEMENT, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $5,000,000 combined single limit for each accident.

Umbrella or excess liability insurance. [Optional depending on limits required] PYRO shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
- A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
- Pay on behalf of wording as opposed to reimbursement; - Concurrency of effective dates with primary policies; - Policies shall “follow form” to the underlying primary policies; and - Insureds under primary policies shall also be insureds under the umbrella or excess policies.

Workers’ compensation insurance. PYRO shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).

PYRO shall submit to CLIENT, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CLIENT, its officers, agents, employees and volunteers.

Other provisions or requirements
Proof of insurance. PYRO shall provide certificates of insurance and required endorsements to the CLIENT as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by CLIENT’s Risk Manager prior to commencement of performance.

Current certification of insurance shall be kept on file with CLIENT for the contract period and any additional length of time required thereafter.

CLIENT reserves the right to require complete, certified copies of all required insurance policies, at any time.

Duration of coverage. PYRO shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by PYRO, their agents, representatives, employees, or subconsultants.

Primary/noncontributing. Coverage provided by PYRO shall be primary and any insurance or self-insurance procured or maintained by CLIENT shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CLIENT before the CLIENT’s own insurance or self- insurance shall be called upon to protect it as a named insured.

CLIENT’s rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, CLIENT has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CLIENT will be promptly reimbursed by PYRO or CLIENT will withhold amounts sufficient to pay premium from PYRO payments. In the alternative, CLIENT may cancel this AGREEMENT.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating PAGE 208 of 328
Pyro Spectaculars, Inc. City of San Marino
P.O. Box 2329 Program A, Rev. # 6
Rialto, CA 92377 July 4, 2026 & 2-year option
Tel: 909-355-8120 :::: Fax: 909-355-9813 Page 3 of 6
PSI V-2021-2
of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the CLIENT’s Risk Manager.

Waiver of subrogation. All insurance coverage maintained or procured pursuant to this AGREEMENT shall be endorsed to waive subrogation against CLIENT, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow PYRO or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. PYRO hereby waives its own right of recovery against CLIENT, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of contract provisions (non estoppel). PYRO acknowledges and agrees that any actual or alleged failure on the part of the CLIENT to inform PYRO of non-compliance with any requirement imposes no additional obligations on the CLIENT nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the PYRO maintains higher limits than the minimums shown above, the CLIENT requires and shall be entitled to coverage for the higher limits maintained by the PYRO. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CLIENT.

Notice of cancellation.

PYRO agrees to oblige its insurance agent or broker and insurers to provide the CLIENT with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the PYRO’s insurers are unwilling to provide such notice, then PYRO shall have the responsibility of notifying the CLIENT immediately in the event of PYRO’s failure to renew any of the required insurance coverages or insurer’s cancellation or non-renewal.

Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that CLIENT and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CLIENT and approved of in writing.

Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that PYRO’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause.

PYRO agrees to ensure that its subconsultants, subcontractors, and any other party who is brought into or involved in the services by PYRO (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of PYRO. PYRO agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event PYRO’s Subcontractor cannot comply with this requirement, which proof must be submitted to the CLIENT, PYRO may still be able to utilize the Subcontractor provided PYRO shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the PYRO, but in all other terms consistent with the PYRO’s requirements under this Agreement. This provision does not relieve the PYRO of its contractual obligations under the Agreement and/or limit its liability to the amount of insurance coverage provided by its Subcontractors. This provision is intended solely to provide PYRO with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the PYRO under this Agreement given the limited scope of work or services provided by the Subcontractor. PYRO agrees that upon request, all agreements with Subcontractors, and others engaged in the services, will be submitted to CLIENT for review.

CLIENT’s right to revise specifications. The CLIENT reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the PYRO ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the PYRO, the CLIENT and PYRO may renegotiate PYRO’s compensation.

Self-insured retentions. Any self-insured retentions must be declared to and approved by CLIENT. CLIENT reserves the right to require that selfinsured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter.

Timely notice of claims. PYRO shall give CLIENT prompt and timely notice of claims made or suits instituted that arise out of or result from PYRO’s performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.

Additional insurance. PYRO shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work.

10. Indemnification - PYRO represents and warrants that it is capable of furnishing the necessary experience, personnel, equipment, materials, providers, and expertise to produce the Production in a safe and professional manner. Notwithstanding anything in this Agreement to the contrary, PYRO shall indemnify, hold harmless, and defend CLIENT and the additional insureds from and against any and all claims, actions, damages, liabilities and expenses, including but not limited to, attorney and other professional fees and court costs, in connection with the loss of life, personal injury, and/or damage to property, arising from or out of the Production and the presentation thereof to the extent such are occasioned by any act or omission of PYRO, their officers, agents, contractors, providers, or employees.. In no event shall either party be liable for the consequential damages of the other party.

PAGE 209 of 328
Pyro Spectaculars, Inc. City of San Marino
P.O. Box 2329 Program A, Rev. # 6
Rialto, CA 92377 July 4, 2026 & 2-year option
Tel: 909-355-8120 :::: Fax: 909-355-9813 Page 4 of 6
PSI V-2021-2

11. Limitation of Damages for Ordinary Breach - Except in the case of bodily injury and property damage as provided in the insurance and indemnification provisions of Paragraphs 9 and 10, above, in the event CLIENT claims that PYRO has breached this Agreement or was otherwise negligent in performing the Production provided for herein, the Parties agree that if PYRO materially breaches the contract by failing to perform the Production, PYRO agrees to pay or credit CLIENT, as liquidated damages, twice the amount of the fee CLIENT has paid to PYRO under this Agreement. CLIENT shall not be entitled to claim or recover any consequential damages from PYRO including, without limitation, damages for loss of income, business or profits.

Nothing in this paragraph shall prevent the Parties from reaching agreement that all or a portion of the liquidated damages may be in the form of enhancements to future fireworks productions.

12. Force Majeure - CLIENT agrees to assume the risks of weather, strike, civil unrest, terrorism, military action, governmental action, and any other causes beyond the control of PYRO which may prevent the Production from being safely discharged on the scheduled date, which may cause the cancellation of any event for which CLIENT has purchased the Production, or which may affect or damage such portion of the exhibits as must be placed and exposed a necessary time before the Production. If, for any such reason, PYRO is not reasonably able to safely discharge the Production on the scheduled date, or at the scheduled time, or should any event for which CLIENT has purchased the Production be canceled as a result of such causes, CLIENT may (i) reschedule the Production and pay PYRO such sums as provided in Paragraph 13, or (ii) cancel the Production and pay PYRO such sums as provided in Paragraph 14, based upon when the Production is canceled.

13. Rescheduling Of Event - If CLIENT elects to reschedule the Production, PYRO shall be paid the original Fee plus all additional expenses made necessary by rescheduling plus a 15% service fee on such additional expenses. Said expenses will be invoiced separately and payment will be due in full within 5 days of receipt. CLIENT and PYRO shall agree upon the rescheduled date taking into consideration availability of permits, materials, equipment, transportation and labor. The Production shall be rescheduled for a date not more than 90 Days subsequent to the date first set for the Production. The Production shall not be rescheduled to a date, or for an event, that historically has involved a fireworks production. The Production shall not be rescheduled between June 15th and July 15th unless the original date was July 4th of that same year, or between December 15th and January 15th unless the original date was December 31st of the earlier year unless PYRO agrees that such rescheduling will not adversely affect normal business operations during those periods.

14. Right To Cancel – CLIENT shall have the option to unilaterally cancel the Production prior to the scheduled date. If CLIENT exercises this option, CLIENT agrees to pay to PYRO, as liquidated damages, the following percentages of the Fee as set forth in Paragraph 3.1. 1) 50% if cancellation occurs 30 or more days prior to the scheduled date, 2) 75% if cancellation occurs 15 to 29 days prior to the scheduled date, 3) 100% thereafter. In the event CLIENT cancels the Production, it will be impractical or extremely difficult to fix actual amount of PYRO’s damages. The foregoing represents a reasonable estimate of the damages PYRO will suffer if CLIENT cancels the Production.

15. No Joint Venture - It is agreed, nothing in this Agreement or in PYRO’s performance of the Production shall be construed as forming a partnership or joint venture between CLIENT and PYRO. PYRO shall be and is an independent contractor with CLIENT and not an employee of CLIENT. The Parties hereto shall be severally responsible for their own separate debts and obligations and neither Party shall be held responsible for any agreements or obligations not expressly provided for herein.

16. Applicable Law - This Agreement and the rights and obligations of the Parties hereunder shall be construed in accordance with the laws of California.

It is further agreed that the Central Judicial District of San Bernardino County, California, shall be proper venue for any such action. In the event that the scope of the Production is reduced by authorities having jurisdiction or by either Party for safety concerns, the full dollar amounts outlined in this Agreement are enforceable.

17. Notices - Any Notice to the Parties permitted or required under this Agreement may be given by mailing such Notice in the United States Mail, postage prepaid, first class, addressed as follows: PYRO – Pyro Spectaculars, Inc., P.O. Box 2329, Rialto, California, 92377, or for overnight delivery to 3196 N.

Locust Avenue, Rialto, California 92377. CLIENT – City of San Marino, 2200 Huntington Drive, San Marino, CA 91108.

18. Modification of Terms – All terms of the Agreement are in writing and may only be modified by written agreement of both Parties hereto. Both Parties acknowledge they have received a copy of said written Agreement and agree to be bound by said terms of written Agreement only.

19. Severability – If there is more than one CLIENT, they shall be jointly and severally responsible to perform CLIENT’s obligations under this Agreement. This Agreement shall become effective after it is executed and accepted by CLIENT and after it is executed and accepted by PYRO at PYRO’s offices in Rialto, California. This Agreement may be executed in several counterparts, including faxed and emailed copies, each one of which shall be deemed an original against the Party executing same. This Agreement shall be binding upon the Parties hereto and upon their heirs, successors, executors, administrators and assigns.

20. Price Firm – If any changes or alterations are made by CLIENT to this Agreement or if this Agreement is not executed by CLIENT and delivered to PYRO on or before the PRICE FIRM date shown below, or if the Initial Payment is not paid on or before the due date, then the price, date, and scope of the Production are subject to review and acceptance by PYRO for a period of 15 days following delivery to PYRO of the executed Agreement. In the event it is not accepted by PYRO, PYRO shall give CLIENT written notice, and this Agreement shall be void. [SIGNATURES ON NEXT PAGE]
PAGE 210 of 328
Pyro Spectaculars, Inc. City of San Marino
P.O. Box 2329 Program A, Rev. # 6
Rialto, CA 92377 July 4, 2026 & 2-year option
Tel: 909-355-8120 :::: Fax: 909-355-9813 Page 5 of 6
PSI V-2021-2
PRICE FIRM through January 9, 2026
EXECUTED AGREEMENT MUST BE DELIVERED TO PYRO BY THIS DATE.

See PRICE FIRM conditions, paragraph 20, above.

EXECUTED as of the date first written above:

PYRO SPECTACULARS, INC. City of San Marino
By: By:

Its: Vice President Its:

Date:

Print Name

Date:

SHOW PRODUCER: Aaron Beargeon
12/15/25
PAGE 211 of 328
Pyro Spectaculars, Inc. City of San Marino
P.O. Box 2329 Program A, Rev. # 6
Rialto, CA 92377 July 4, 2026 & 2-year option
Tel: 909-355-8120 :::: Fax: 909-355-9813 Page 6 of 6
PSI V-2021-2

SCOPE OF WORK
PYRO SPECTACULARS, INC. (“PYRO”)
and
City of San Marino (“CLIENT”)
Pyro shall provide the following goods and services to CLIENT:
• One Pyro Spectaculars, Inc., Productions on July 4, 2026, at approximately 9:00 PM, at Lacy Park, 1485 Virginia Rd., San Marino, CA.
• All pyrotechnic equipment, trained pyrotechnicians, shipping, and pyrotechnic product. • Preproduction Services and Costs for the Production, including advance acquisition of materials and products; design, engineering, programming, handling, staging, storage, and maintenance of products, props, and systems; preparation of drawings, diagrams, listings, schedules, inventory controls, choreography, and computer code; picking, packing, labeling, staging, and loading of equipment, materials, and systems; transportation, and logistics and crew scheduling and support; explosive storage magazines with legally mandated distances, surfaces, security, housekeeping, and access controls; and necessary and appropriate vehicles, including legally mandated insurance, including MCS90 explosives transportation coverage, parking, security, and maintenance. • Application for specific pyrotechnic permits relating to the Production. • Musical soundtrack for the Production supplied in agreed upon format. • Insurance covering the preproduction and Production as set forth in the Agreement with the following limits:

CLIENT shall provide to PYRO the following goods and services:
• All on-site labor costs, if any, not provided or performed by PYRO personnel including, but not limited to, local union requirements, all Site security, Police and Fire Dept. standby personnel, stagehands, electricians, audio and fire control monitors, carpenters, plumbers, clean-up crew. All these additional personnel and services shall be fully insured and the sole responsibility of CLIENT.
• Coordination and any applicable non-pyrotechnic permitting with the local, state or federal government that may hold authority within the Production.
• Costs of all permits required for the presentation of the Production and the event as a whole. • Provision of a Safety Zone in accordance with applicable standards and all requirements of the authorities having jurisdiction throughout the entire time that the pyrotechnics are at the Site or the load site (if different) on the date of the Production and all setup and load-out dates, including water security to keep unauthorized people, boats, etc. from entering the Safety Zone. • A professional grade Audio System including all necessary equipment, installation of such equipment and trained audio engineers for operation based on audio and communications requirements provided by PYRO. • General Services including, but not limited to, Site and audience security, fencing, adequate work light, dumpster accessibility, a secure office for PYRO personnel within the venue, secure parking for PYRO vehicles, access to washrooms, tents, equipment storage, hazmat storage, electrical power, fire suppression equipment, access to worksites, necessary credentialing, etc., will be required as necessary.

Insurance Requirements Limits
Commercial General Liability $5,000,000.00
$10,000,000.00
Combined Single Limit- Each Occurrence
(Bodily Injury & Property Damage)
Aggregate
Business Auto LiabilityOwned, Non-Owned and Hired Autos$5,000,000.00 Combined Single Limit- Each Occurrence (Bodily Injury & Property Damage)
Workers’ Compensation Statutory
Employer Liability $1,000,000 Per Occurrence
PAGE 212 of 328
City of San Marino 2024-RFP-018: Production of 4th of July Fireworks Display EXHIBIT C – PROPOSAL PRICE SHEET
Name of Company:

Address:

Business Phone:

RFP Contact Person:

Title:

Business Phone: Email Address: ________________________ Person Submitting Bid (if different):

Title:

Signature of Person Submitting Bid:

Total Cost Proposal for 2026 Show: $________________
Total Cost Proposal for 2026 Show in Words: __________________________________________ Total Cost Proposal for 2027 Show: $________________
Total Cost Proposal for 2027 Show in Words: __________________________________________ Total Cost Proposal for 2028 Show: $________________
Total Cost Proposal for 2028 Show in Words: __________________________________________ Pyro Spectaculars, Inc.

P.O. Box 2329, Rialto, CA 92377
909-355-8120
Aaron Beargeon
Show Producer
909-355-8120 [email protected]
44,000.00
Forty-Four Thousand Dollars
TBD- Option
TBD- Option
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TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer DATE: January 14, 2026
SUBJECT: APPROVAL OF AMENDMENT NO. 3 TO THE

PROFESSIONAL DESIGN SERVICES AGREEMENT WITH

DUDEK FOR THE CULVERT REPLACEMENT PROGRAM
EXTENDING THE TERM THROUGH DECEMBER 31, 2026

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Well-Maintained Infrastructure

BACKGROUND
The combined local and regional stormwater system within the City limits consists of approximately 18 miles of lined and unlined open channels, drainage inlets, and pipe systems, including concrete and corrugated metal pipe culverts. Much of this infrastructure was designed and constructed between the 1930’s and mid-1950’s. Of the overall system, the City owns and is responsible for maintaining approximately seven (7) miles of the stormwater system.

In 2020, the City retained the engineering firm Dudek to perform a comprehensive condition assessment of the stormwater infrastructure under the City’s jurisdiction. The primary purpose of this assessment was to evaluate the structural integrity of the system, identify deficiencies, and develop a prioritized plan for capital improvements. The assessment utilized field surveys, closed circuit television (CCTV) inspections, and available historical data to determine the condition of the existing system.

As part of this effort, Dudek identified the existing box culvert beneath Lacy Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 214 of 328
Park as the highest priority segment for replacement due to its age and deteriorated condition. Based on these findings, staff included the Culvert Replacement Program in the Capital Improvement Program beginning in FY 2021-22, with replacement of the Lacy Park box culvert identified as the first project.

DISCUSSION
On January 12, 2022, the City Council awarded a professional design services agreement to Dudek for the preparation of plans and specifications to replace the existing box culvert that traverses through Lacy Park and conveys upstream stormwater drainage and drainage from the park to the Los Angeles Flood Control District’s storm drain system. The project is intended to rehabilitate this aging infrastructure to ensure reliable stormwater conveyance and reduce the risk of system failure.

Consistent with staff direction at that time, the original scope evaluated reconstruction of the box culvert within its existing alignment through the center field of Lacy Park or relocation to an alternative alignment along the paved perimeter path. The construction of either option would have resulted in significant disruption to park use during the construction period.

To reduce impacts on Lacy Park, staff requested that Dudek evaluate the feasibility of rerouting the storm drain through adjacent public streets. This additional scope included a field survey, assessment of two alternative off-site alignments, and an infiltration feasibility assessment to evaluate opportunities to incorporate stormwater quality improvements eligible for funding through the Los Angeles County Safe, Clean Water Program (Measure W).

This expanded scope of work was approved through Amendment No. 1 to the professional services on September 13, 2023, increasing the contract amount by $80,400 and extending the agreement term through December 31, 2024.

Subsequently in December 2024, the City Council approved Amendment No. 2, extending the agreement term by an additional 12 months to allow Dudek to complete the feasibility assessments and continue design development.

Dudek has now completed the infiltration feasibility assessment and identified a preferred alternative alignment for the storm drain. The recommended alignment avoids Lacy Park entirely by routing the storm drain south on Virginia Road to Monterey Road eastbound and connecting to the existing storm main line on Wembley Road. In addition to minimizing impacts to park operations and amenities, this alignment allows for the use of reinforced concrete pipe (RCP) rather than a box culvert, improving constructability and long-term maintenance considerations.

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As part of the infiltration feasibility assessment, Dudek evaluated several stormwater capture and infiltration options that could meet Measure W program requirements. Of the options considered, installation of a drywell system in the staff yard at Lacy Park for stormwater capture is the most feasible and cost-effective solution for stormwater capture and infiltration.

Staff is currently evaluating this option for potential inclusion in a future phase of the program and anticipates bringing additional information to the City Council during development of the FY 2026-27 Capital Improvement Program budget, including refined scope and cost estimates.

FISCAL IMPACT & PROCUREMENT REVIEW
The City’s adopted FY 25-26 budget has re-appropriated a total of $205,574 for the Culvert Replacement Program, which includes the completion of design work. As this Amendment No. 3 is only an extension of the term, no new appropriation is required.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommend the City Council approve Amendment No. 3 with Dudek extending the term of the Professional Design Services Agreement through December 31, 2026. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Amendment No. 3 with Dudek extending the term of the Professional Design Services Agreement for the Culvert Replacement Program through December 31, 2026, and authorize the City Manager to execute the amendment on behalf of the City.”

ATTACHMENTS

1. Draft Amendment No.3 with Dudek

2. Amendment No.1, Amendment No.2, and Original Agreement

3. Exhibit of Storm Drain Route Alternative
PAGE 216 of 328
Doc No. 2547482
AMENDMENT NO. 3 TO AGREEMENT BETWEEN THE CITY OF SAN MARINO

AND DUDEK
THIS AMENDMENT NO. 3 TO THE AGREEMENT (“Amendment No. 3”) by and between the CITY OF SAN MARINO (“City”) and Dudek, a California corporation (“Consultant”) is effective as of January 14, 2026. City and Consultant are collectively referred to as the “Parties.”

RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services dated January 12, 2022 (“Original Agreement”) whereby Consultant agreed to provide those professional services specified in the Original Agreement.

B. City and Consultant entered into Amendment No. 1 to the Original Agreement between the City and Consultant dated September 13, 2023 to increase the compensation amount by $80,400 to a new compensation amount of $345,006 and include an additional twelve months of service from January 1, 2024 to December 31, 2024.

C. City and Consultant entered into Amendment No. 2 to the Original Agreement between the City and Consultant dated December 11, 2024 to include an additional twelve months of service from January 1, 2025 to December 31, 2025.

D. City and Consultant now desire to amend the Original Agreement, as amended by Amendment No. 1 and Amendment No.2, in accordance with Section 16 of the Agreement to include an additional twelve months of service from January 1, 2026 to December 31, 2026.

TERMS

1. Contract Changes. The Original Agreement is amended as provided herein.

A. Section 2 of the Original Agreement is amended to read as follows:

2.0 Term
The term of this Agreement shall commence as of the Effective Date and shall continue through December 31, 2026 unless sooner terminated as provided in Section 5.0 of this Agreement.

2. Continuing Effect of Agreement. Except as amended by Amendment No. 1, Amendment No.2, and this Amendment No. 3, all provisions of the Original Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 3, whenever the term “Agreement” appears in the Agreement, it shall mean the Original Agreement, as amended by Amendment No. 1, Amendment No.2 and Amendment No. 3.

3. Authority. The persons executing this Amendment No. 3 on behalf of the Parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to PAGE 217 of 328
Doc No. 2453984
execute and deliver this Amendment No. 3 on behalf of said party, (iii) by so executing this Amendment No. 3, such party is formally bound to the provisions of this Amendment No. 3, and (iv) the entering into this Amendment No.3 does not violate any provision of any other agreement to which said party is bound.

IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 3 as of the date and year first hereinabove written.

City of San Marino Dudek
By:_____________________________ By:______________________________ Philippe Eskandar, Signature
City Manager
______________________________
Print Name and Title
Date:____________________________ Date: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ________________________________ Alison Walker Joe Montes
City Clerk City Attorney
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© 2022 Microsoft Corporation © 2022 Maxar ©CNES (2022) Distribution Airbus DS

STORM DRAIN
PREFERRED ALTERNATIVE 1
E HUNTINGTON DR. VIRGINIA RD. ST. ALBANS RD.

OLD MILL RD.

KENSINGTON RD.

WEMBLEY RD.

MONTEREY RD.

MILL LN.

EXHIBIT

CITY OF SAN MARINO
FOR

LACY PARK BOX CULVERT REPLACEMENT
14172
605 THIRD STREET
ENCINITAS, CA 92024
760.942.5147
MONTEREY RD.

OLD MILL
RD.

VIRGINIA RD.

EUSTON RD.

CHELSEA RD.

EUSTON RD. SHENANDOAH RD. CHARLTON RD.

CAMBRIDGE RD.

E HUNTINGTON DR.

LEGEND

PROPOSED STORM
DRAIN

PREFERRED
ALTERNATIVE:

TIE INTO CITY
OWNED 72" RCP

EX STORM DRAIN
(OWNED BY LACFCD)

EX STORM DRAIN
(OWNED BY CITY)
5'x6' RCB
2'x5' RCB
2'x5' RCB
54" RCP
2'x5' RCB
2'x5' RCB
8'x6.75' RCB
8'x6.75' RCB
75" RCP
66" RCP
66" RCP
75" RCP
74" RCP
72" RCP
72" RCP
18" RCP
18" RCP
27" RCP
~2,090-LF DUAL
48" RCP
PAGE 246 of 328
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer DATE: January 14, 2026
SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR STREET
REHABILITATION PROJECT NO. 22/23-9271

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community
Well-Maintained Infrastructure

BACKGROUND
On July 26, 2024, the City Council awarded a construction agreement in the amount of $7,171,000 to Onyx Paving Company, Inc. for Street Rehabilitation Program Project No. 22/23-9271. The City Council also authorized a contingency amount of $358,500 for change orders and additional work, as is customary for projects of this size and complexity.

The project combined two (2) years of street rehabilitation funding into a single construction effort and originally included the resurfacing of 30 neighborhood streets, along with removal and replacement of curb and gutter, driveway approaches, cross gutter, curb ramps and other related improvements at various locations throughout the City.

Construction is now complete, and City Council approval is required in order to accept the work and authorize staff to file a Notice of Completion with the Los Angeles County Registrar-Recorder/County Clerk.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 247 of 328

DISCUSSION
Construction of the Street Rehabilitation Program Project began on November 4, 2024, and was substantially completed on May 10, 2025. Final punch list items were completed on December 4, 2025.

The scope of work included, but was not limited to, cold-milling asphalt concrete pavement; re-paving with rubberized hot mix asphalt; clearing and grubbing; removal and preparation of native subgrade materials; removal and disposal of Macadam base materials; localized pavement repairs; replacement of traffic striping, pavement markings, and loop detectors impacted by construction; curb painting; replacement of damaged curb and gutter; and adjustment of utility frames and grates.

Following commencement of construction, the contractor and construction manager determined that certain streets required less extensive pavement rehabilitation than originally anticipated. As a result, the project realized cost savings within the construction contract. Consistent with prior City Council authorization, staff utilized these savings and available contingency funds to expand the project scope to include additional streets that were not part of the original contract due to budget constraints.

The following streets were added to the project scope and fully rehabilitated using these savings and contingency funds:
• Del Mar Boulevard – Lorain Road to Huntington Drive
• Old Mill Road – Monterey Road to North City Limit
• Old Mill Road – Sherwood Road to Roanoke Road
• Euston Road – Wembley Road to San Marino Avenue
• Marino Terrace – Monterey Rod to End of cul-de-sac
Adding these streets allowed the City to maximize the use of alreadyappropriated funds, take advantage of the existing unit bid prices, and accelerate the rehabilitation of additional roadways without requiring a new construction contract.

The expanded scope required additional coordination with utility companies and subcontractors and contributed to a longer overall project duration than is typical for a street rehabilitation project of this size. Despite the extended timeline, all work was completed in accordance with the contract documents and to the satisfaction of the City Engineer. All punch list items have been resolved, and the one-year warranty period for the project has commenced.

PAGE 248 of 328

FISCAL IMPACT & PROCUREMENT REVIEW
The final project construction cost was $7,529,500. The original construction contract was $7,171,000 with an approved contingency for change orders of $358,500, meaning the project was completed within its appropriated amount. The budget for the project, which also included roll-overs from unused funds from previous years, was $8,000,000 and the project was completed for $7,810,124 (including construction and construction management costs), for a total of $189,876 (or 2.37%) under budget.

Unexpended funds will be returned to the Capital Improvement Fund reserves for use on future construction projects.

Procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommend that the City Council accept the street rehabilitation project as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to accept Street Rehabilitation Project No. 22/23-9271 as complete and authorize the City Clerk to file the Notice of Completion.”

ATTACHMENTS

1. Notice of Completion for Street Rehabilitation Project No.22/23-9271 PAGE 249 of 328
S7130-0001\2310843v1.doc

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

CITY CLERK

CITY OF SAN MARINO
2200 Huntington Drive
San Marino, CA 91108
Free recording requested per Gov’t Code 27383 Space above this line for Recorder’s use

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion.

Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the owner is: CITY OF SAN MARINO

3. The full address of the owner is: 2200 HUNTINGTON DRIVE, SAN MARINO, CA 91108

4. The nature of the interest or estate of the owner is: In fee title

5. The full names and full addresses of all persons, if any, who hold this with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

6. The full names and full addresses of the predecessors in interest of the undersigned. IF the property was transferred subsequent to the commencement of the work or improvements herein referred to:

NAMES ADDRESSES

7. A work of improvement on the property hereinafter described was completed on November 3, 2023.

The work was: Street rehabilitation program; resurface 30 streets throughout City, remove and replace curb and gutter at various locations. Project No. 22/23-9271

8. The name of the contractor, if any, for such work of improvement was Onyx Paving Company, Inc. July 26, 2024
(IF NO CONTRACTOR FOR WORK OF IMPROVEMENT AS A WHOLE, INSERT 'NONE") (DATE OF CONTRACT)

9. The property on which the work of improvement was completed is in San Marino, County of Los Angeles, State of California, and is described as follows: 30 public streets throughout the City, all work occurred within the public right-of-way.

10. The street address of the property is: Various streets throughout San Marino (IF NO STREET ADDRESS HAS BEEN OFFICIALLY ASSIGNED, INSERT "NONE”) Dated: 1/14/2026
_________________________________________________, City Manager (SIGNATURE OF OWNER OR CORPORATE OFFICER OF OWNER NAMED IN PARAGRAPH 2 OR HIS AGENT)

VERIFICATION
I, the undersigned, say: I am the Director of Parks and Public Works/City Engineer of San Marino, the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on: January 14, 2026 , at San Marino, CA
(CITY) (STATE)
(PERSONAL SIGNATURE OF THE INDIVIDUAL WHO IS SWEARING THAT THE CONTENTS OF THE NOTICE OF COMPLETION ARE TRUE.) PAGE 250 of 328
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer DATE: January 14, 2026
SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR THE STORM DRAIN TRASH CAPTURE FILTER PROGRAM PROJECT NO.
46-8026

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community
Well-Maintained Infrastructure

BACKGROUND
On September 26, 2025, the City Council awarded a Construction Agreement to G2 Construction, Inc. for the purchase and installation of catch basin trash and debris capture devices, as part of the Trash Capture Filters Capital Improvement Program Project No. 46-8026. As the project is now complete, City Council approval is required in order to accept the work and authorize staff to file a Notice of Completion with the Los Angeles County RegistrarRecorder/County Clerk.

DISCUSSION
The installation of catch basin trash and debris capture devices began on November 3, 2025, and was completed on November 25, 2025. The project included the installation of forty-six (46) full capture systems in City-owned catch basins, to help capture litter and trash down to 5 mm in size, to prevent debris from entering the storm drain system and eventually reaching waters such as rivers, creeks, and the Pacific Ocean. The project also included the installation of curb opening devices in fifteen (15) catch basins that did not Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 251 of 328
have curb screens. The installation of these devices assists the City in complying with State Water Resources Control Board (SWCRB) requirements for stormwater quality and implementation requirements to control trash. The project was completed to the satisfaction of the City Engineer, all punch list items were resolved, and the one-year warranty period covering the work has commenced.

FISCAL IMPACT & PROCUREMENT REVIEW
The final construction cost was $148,521. Therefore, the project was completed within its budgeted amount of $150,000. This project will be paid for exclusively with Measure W Safe Clean Water Program Funds (Account #246-46-4600-8026), with no impact to the City’s General Fund.

Procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommend that the City Council accept the FY 25-26 Storm Drain Trash Capture Filter Program Project No. 46-8026 as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to accept the FY 25-26 Storm Drain Trash Capture Filter Program Project No. 46-8026, performed by G2 Construction, Inc. as complete and authorize City staff to file the Notice of Completion.”

ATTACHMENTS

1. Notice of Completion Form
PAGE 252 of 328
S7130-0001\2310843v1.doc

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

CITY CLERK

CITY OF SAN MARINO
2200 Huntington Drive
San Marino, CA 91108
Free recording requested per Gov’t Code 27383 Space above this line for Recorder’s use

NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204, must be filed within 15 days after completion.

Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the owner is: CITY OF SAN MARINO

3. The full address of the owner is: 2200 HUNTINGTON DRIVE, SAN MARINO, CA 91108

4. The nature of the interest or estate of the owner is: In fee title

San Marino City CouncilJanuary 14, 2026

San Marino City Council
January 14, 2026