Agenda packet — San Marino City Council, May 29, 2026 (part 2 of 3)

The price for the TASER X10 does not include an annual subscription for the new TASER cartridges, which reduces the total price to $141,694, saving over $30,000. Additionally, TASER will offer a cost-saving credit through their buy-back program, included in the reduced cost. The TASER contract spans five years, beginning with a cost of $28,604 in FY 25-26, followed by annual costs of $28,340 in the four subsequent years. This request will utilize COPS funds as a funding source rather than the General Fund. $ 28,604
$ 28,604
$ 28,604
$ 28,604
FY 25-26
COPS
432
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CITY OF SAN MARINO
FY 202 -202 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

FY FY FY FY FY
202 /20
Estimated
Total
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) , GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Mobile Radios
Procurement for new in-car mobile radios for patrol vehicles.

Citywide
San Marino Police Department John Incontro Capital Equipment $ 116,000 On-going project
Foothill Communications
$ 116,000 $ 0 $ 0 $ 0 $ 0 $ 116,000
COPS $ 116,000 COPS $ 0 COPS $ 0 COPS $ 0 COPS $ 0 COPS $ 116,000 $ 0
$ 0
$ 0
$ 0

ON SCHEDULE
433
PAGE 449 of 671

CITY OF SAN MARINO
FY 202 -202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Department is requesting the purchase of eight new Motorola APX8500 radios for the next fiscal year to increase officer safety, reliability, and internal and external communication. The existing Motorola mobile radios are currently over 15 years old and are no longer supported by Motorola for parts or software.

Our radio service provider advises there is no way to put future software updates on these radios, which may make them inoperable in the next 12-18 months, Interagency Communications Interoperability (ICI), is in the process of upgrading their infrastructure, which also requires the City to upgrade equipment software. The departments current radios are UHF and 700 band frequency radios. When ICI goes from phase one to phase two of their infrastructure upgrade, frequencies will split requiring a software upgrade to our current radios.

The City's radio service provider does not believe the current radios will support this new software. In addition, LA County's communication center, Los Angeles Regional Interoperable Communications System (LARICS), is making changes to their infrastructure that will also require a software upgrade in order to have channels available for mutual aid. Having the ability to communicate with surrounding agencies, the airship, and agencies within the City's Cal OES mutual aid area is critical for operation $ 100,000
$ 116,000
$ 16,000 $ 116,000
$ 116,000
FY 25-26
The Department will purchase (8) new Motorola APX8500 radios in FY 25-26 for staff and detective vehicles. The new radios will require routine maintenance to ensure proper function. The new radios will need to be programmed and installed in the vehicles designated to be replaced. This maintenance is not expected to exceed $500 per year, for all radios, and can be sufficiently covered by the Department's operating budget. Previously, (8) new Motorola APX8500 radios were budgeted and purchased in FY24-25.

This will be an on-going capital improvement project from the previous year.

COPS
434
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FIRE DEPARTMENT

REQUESTS
435
PAGE 451 of 671

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Thermal Imaging Cameras
Procure personal thermal imaging cameras for Fire Department sworn personnel. This is the second year of a two year procurement.

Fire Department
Fire Department Mario Rueda Capital Equipment
$ 5,500 New Project or Ongoing
$ 5,500 $ 5,500 $ 0 $ 0 $ 0 $ 11,000
CE $ 5,500 CE $ 5,500 CE CE CE CE $ 11,000
$ 0
$ 0
$ 0
$ 0

ON SCHEDULE
436
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CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Fire Department equips all sworn personnel with personal thermal imaging cameras (TICs) as part of their standard gear to enhance firefighter safety and operational effectiveness. TICs play a crucial role in search and rescue operations, helping firefighters locate trapped victims, execute self-rescues, identify the seat of a fire, and detect smoldering hot spots or hidden fires in void spaces.

The previous model of Seek Thermal Imagers used by the department are experiencing frequent failures due to battery and LCD screen issues. The Fire Department is phasing out the previous model of tic with upgraded Seek FirePro 300 models. This new model offers a larger screen, improved durability, higher resolution, and extended battery life.

To ensure that each firefighter is equipped with a TIC, the department is requesting funding to replace an additional five units in FY 2025-26 and five more in FY 2026-27. This phased replacement plan will ensure all personnel have reliable, high-quality thermal imaging cameras, improving overall safety and efficiency during emergency operations.

Cost per unit is $999.00 (excluding tax).
$ 5,500
$ 5,500
$ 5,500
$ 5,500
FY 25-26
437
PAGE 453 of 671

PARKS AND PUBLIC

WORKS DEPARTMENT

REQUESTS
438
PAGE 454 of 671

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Pressure Washer
Procurement of a new pressure washer to assist the Public Works Department with maintenance activities.

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 16,500 New
City Employees
$ 16,500 $ 0 $ 0 $ 0 $ 0 $ 16,500
CE $ 16,500 CE CE $ 0 CE CE CE $ 16,500
$ 0
$ 0
$ 0
$ 0

COMPLETE
439
PAGE 455 of 671

CITY OF SAN MARINO
FY 202-202CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
)iscal Year
Description of General Fund Costs
The City owns a towable, industrial pressure washer in order to clean hard surfaces such as streets, sidewalk, walking surfaces at Lacy Park, parking lots, and other surfaces that might accumulate dirt or debris.

The current pressure washer is approximately 15 years old and went out of services earlier this year and is beyond repair. In order to enable staff to sufficiently clean these surfaces, providing for both public safety and aesthetic appearances, the Department is recommending the procurement of a new industrial pressure washer. Based on quotes obtained, staff is estimating a new pressure washer will cost approximately $16,500 and have a service life of approximately 20 years.
$ 16,500
$ 16,500
$ 16,500
$ 16,500
FY 25-26
The new pressure washer will require routine maintenance to ensure proper function. This maintenance can be sufficiently covered by the Department's operating budget. 440
PAGE 456 of 671

COMMUNITY SERVICES

DEPARTMENT REQUESTS
441
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CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY

FY

FY

FY

FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
Furniture Replacement at the Crowell Public Library
Replacement / Re-upholstery of public seating
Crowell Public Library
CSD Cathi Johnson Capital Equipment
$ 43,000 Ongoing
Contractor
$ 43,000 $ 0 $ 0 $ 0 $ 0 $ 43,000
CE $ 43,000 CE CE CE CE CE $ 43,000
$ 0
$ 0
$ 0
$ 0

ON SCHEDULE
442
PAGE 458 of 671

CITY OF SAN MARINO
FY 202-202 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
Public seating in the Library consists of 282 pieces, including 116 mesh and 166 upholstered pieces of furniture purchased in 2008.

The Library is open seven days a week, 52 weeks a year and logs more than 100,000 visits a year. Fabric cleaning has occurred, but given the fact that the furniture is 16 years old and is subject to heavy use, a phased replacement of 180 chairs and re-upholstery of 18 chairs is recommended. FY 25-26 represents the second and final year of the furniture replacement program.

Of the 180 chairs to be replaced, 64 are desk chairs. These desk chairs are structurally unsound; the back is constructed of a series of thin lateral slats that break when the chair is pulled away from a table to allow a patron to sit. Due to this design the chairs are not able to withstand constant use. Staff would like to replace these with traditional, armless wood chairs. The remaining 116 chairs to be replaced would be swapped for vinyl seating, which can withstand high use.

Vinyl seat re-upholstery is recommended for the 18 pieces that are structurally sound, but have fabric that is in poor condition.

Moving away from fabric to easy to care for seating surfaces will allow staff to maintain an attractive and welcoming environment for the community we serve, while ensuring that the funds spent will stretch further than replacement with fabric. $ 43,000
$ 43,000
$ 43,000
$ 43,000
443
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STATUS OF FY 2025-26

CAPITAL CONSTRUCTION

PROJECTS
444
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TO: Mayor Chou and Members of the City Council
FROM: Amber Shah, PE, Director of Parks & Public Works/City Engineer DATE: March 27, 2026
SUBJECT: FY 2025-26 CAPITAL IMPROVEMENT PLAN STATUS
UPDATE

BACKGROUND
The Parks and Public Works Department continue to advance implementation of the Fiscal Year (FY) 2025-26 Capital Improvement Program (CIP), which includes both capital equipment and construction projects.

The purpose of this memorandum is to provide the City Council with a status update on active and recently completed FY 2025-26 construction projects and programs. These projects reflect the City’s ongoing investment in infrastructure, public safety, regulatory compliance and facility improvements.

PROJECT STATUS SUMMARY
Right-of-Way

1. Annual Striping, Signing, and Marking Program
 Re-striping activities associated with traffic reviews are underway and scheduled for completion within FY 2025-26.
 Staff is currently identifying additional locations for inclusion in the FY 2026-27 program.

2. Street Tree Management Plan
 Tree planting activities are in progress and anticipated to be completed by June 30, 2026.

3. Sidewalk Replacement Program
 Construction for the FY 2025-26 cycle commenced on August 5, 2025, and was successfully completed in September 2025.

4. FY 2025-26 Street Rehabilitation Program Project
 The design contract was awarded in January 2026. Construction is anticipated to begin in Summer 2026.

5. Alley and Parking Lot Improvement Program
 Design has been completed. The project is expected to be advertised for construction bids before the end of March 2026. 445
PAGE 461 of 671
2 6. Citywide Traffic Improvements
 Improvements in school zones, including reduced speed limits, signage, and striping enhancements, are nearing completion.  Nine (9) speed radar feedback systems have been delivered and are scheduled for installation at key locations within school zones to improve traffic awareness and safety.

7. Traffic Control Devices Program
 Re-wiring necessary for the continued operation of the signalized intersection of Huntington Drive and Granada Avenue is scheduled for completion by end of FY 2025-26.

8. Measure R 710 North Projects
 Upon execution of a funding agreement with Metro, staff are preparing to procure a consultant to initiate the preliminary design phase of the Huntington Drive corridor project in FY 2026-27.

9. Huntington Drive/Mission Street Beautification Program  Sidewalk improvements in the Mission District have been completed, enhancing pedestrian safety and overall walkability.

Parks

1. Lacy Park Playground Management Program
 Phase 2 of playground replacement project was completed in October 2025. This phase included a brand-new ages 2-5
structure and two new free-standing play elements,
complementing the ages 5-12 structure and swing set completed last fiscal year.

Civic Facilities

1. PW Facility Upgrades
 Facility improvements are on track to be completed during FY 2025-26, including installation of new flooring and furnishings in the Public Works office.

2. Old Mill Facility Repairs
 Re-roofing of the caretaker cottage at the Old Mill was completed during FY 2025-26.
 Staff are evaluating improvements that may be eligible for funding through Measure A funds (Los Angeles County Parks and Open Space District).

3. Emergency Operations Center (EOC) Electrical Upgrades  Staff are refining project scope of work and identifying potential funding sources.
 Improvements are intended to enhance system organization, safety, and operational efficiency.
446
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3 4. Emergency Generator Connection
 This project is proposed to be re-budgeted to FY 2026-27.  Staff will evaluate the existing generator condition and assess the feasibility of providing connectivity to additional facilities on City Hall campus with available funding.

Wastewater Collection System

1. Sewer Main Rehabilitation Program
 Staff are coordinating with the City’s sewer maintenance contractor to identify priority segments based on recent inspection data.
 A project scope is currently being developed and will be funded through the Sewer Enterprise Fund.

2. Lift Station Improvement Program
 Construction to upgrade the City’s three sewer lift stations began in March 2025. Work at Orlando List Station and Monterey Lift Station is now complete. Work at Avondale Lift Station is currently delayed due to unforeseen site conditions but is expected to be completed in FY 2025-26.

3. Sewer Master Plan
 Updates to Sewer System Management Plan (SSMP) and Spill Emergency Response Plan (SERP) were completed during FY 2025-26.

Stormwater System

1. Drainage Inlet Replacement Program
 Project is proposed to be re-budgeted to FY 2026-27.

2. Drainage Wash Replacement Program
 Project is proposed to be re-budgeted to FY 2026-27.
 Staff are currently evaluating maintenance needs of drainage washes to identify and prioritize needed improvements.

3. Trash Capture Filters
 Installation of trash capture devices in 46 catch basins was completed in November 2025 for compliance with regulatory requirements.

4. Culvert Replacement Program
 Consultant evaluation of two alternative alignments to re-route the storm drain in public streets to help mitigate project’s impact on Lacy Park was completed in FY 2025-26.
 Design is currently ongoing and expected to continue into FY 2026-27.

5. Rio Hondo Load Reduction Strategy
447
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4  This is a County-led project currently in the design phase.  The City’s remaining financial obligation for design will be funded through Measure W.

NEXT STEPS
The City’s capital program is developed and managed as part of a rolling fiveyear plan. Projects not completed within the current fiscal year will be rebudgeted as appropriate to ensure continuity. Updated capital equipment and construction requests for FY 2026-27, along with future-year requests, are being presented concurrently as part of the annual budget process. 448
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City of San Marino
Adopted Operating & Capital Budget
Fiscal Year 2026-2027
449
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RESOLUTION NO. R-26-19

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA ADOPTING THE

OPERATING AND CAPITAL BUDGET FOR THE FISCAL
YEAR 2026-27 AND APPROPRIATING THE AMOUNTS

SPECIFIED THEREIN FROM THE FUNDS AND FOR THE

PURPOSES INDICATED
WHEREAS, the City Council has received the City Manager’s proposed Operating and Capital Budget for the Fiscal Year 2026-27 beginning on July 1, 2026; and WHEREAS, a copy of the proposed budget was on file in the Office of the City Clerk and at the Public Library for public review; and
WHEREAS, the City Council conducted study sessions on the proposed Budget on February 27th, March 11th, March 27th, and April 24th, 2026; and WHEREAS, on May 29th, at a duly noticed City Council meeting, the City Council reviewed and considered the final budget document that was submitted to the City Council by the City Manager.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California as follows:

SECTION 1. That the Operating Budget and Capital Budget for the Fiscal Year 2026- 2027, on file in the Office of the City Clerk of the City of San Marino, incorporated herein by reference, is herewith adopted as amended by the City Council on May 29th, 2026 as the official Operating and Capital Budget for the City of San Marino for the Fiscal Year 2026-2027 beginning July 1, 2026 and the respective amounts specified therein are appropriated for their designated purpose.

SECTION 2. That total estimated revenues, from all funds and sources, are $40,789,518; total proposed expenditures, from all funds and sources, are $49,396,456; and total transfers in/out between funds are $17,221,678.

SECTION 3. That the City Council approves total budgeted appropriations and any amendments throughout the fiscal year. This appropriated budget covers substantially all City expenditures. Actual expenditures may not exceed budgeted appropriations at the fund level. The City Manager is authorized to transfer budgeted amounts between the operating accounts of any department, and between departments. The City Council is authorized to transfer and amend capital projects and capital acquisition budgets.

SECTION 4. That the City Clerk shall certify to the adoption of this Resolution.

PAGE 466 of 671
CITY OF SAN MARINO RESOLUTION NO. R-26-19

PAGE TWO
PASSED, APPROVED AND ADOPTED this 29th day of May, 2026. ________________________________

TONY CHOU
MAYOR
ATTEST:
__________________________

ALISON WALKER

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, ALISON WALKER, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-26-19 adopted by the City Council of the City of San Marino at a Regular Meeting held on the 29th day of May 2026, and the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

_________________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
PAGE 467 of 671
RESOLUTION NO. R-26-11

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA, UPDATING THE

SCHEDULE OF FEES FOR SERVICE
WHEREAS, on May 14, 2025, the City Council adopted Resolution R-25-13 to has previously approved a Citywide Schedule of Fees for Service, which includes the fees the City charges for various services as set forth on , including the Fine and Fee Schedule Effective July 13, 2025DATE, posted on the City’s website; and,
WHEREAS, the Citywide Schedule of Fees for Service are based on undertook a comprehensive evaluation of the City’s its costs of providing services to the public, and documented the results of that evaluation in the “Fee Study Update for the City of San Marino,” prepared by Revenue & Cost Specialists, dated May 2025 (“Fee Study”); and, WHEREAS, Resolution R-25-13 contemplates annual updates to the Schedule of Fees based on impacts of inflation, and the City has determined that updates are warranted, as described in this Resolution, in order to cover the City’s estimated costs of providing the services, consistent with the analysis set forth in the Fee Study; and
WHEREAS, the City Council is authorized to approve updates to fees for services provided that the amount of each fee complies with one of the exceptions from the definition of “tax” set forth in Proposition 26 (California Constitution Article XIII C, Section 1(e)) (“Prop 26”); and,
WHEREAS, Prop 26 includes five exceptions from the definition of tax that are relevant to the City Council’s consideration of this Resolution, and each fee identified on the proposed update to the Schedule of Fees for Service (Exhibits “A” through “C”) falls within one or more of the following five exceptions under Prop 26:
1) The amount of the fee does not exceed the City’s costs of providing a specific benefit to the payor; or
2) The amount of the fee does not exceed the City’s costs of providing a service or product to the payor; or
3) The amount of the fee does not exceed the City’s costs of regulation (including licensing, permitting, investigating, inspecting, auditing, or enforcement); or 4) The amount of the fee does not exceed the value of City land authorized by the City for use by the payor; or
5) The amount of the fee is a fine or penalty for a violation of law; and WHEREAS, staff recommends that the City Council approve the updated Citywide Schedule of Fees for Service as described in this Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby declares that the recitals set forth above are true PAGE 468 of 671
CITY OF SAN MARINO RESOLUTION NO. R-26-11
PAGE 2 OF 2
and correct, and incorporated into this resolution as findings of the City Council.

SECTION 2. The City Council hereby approves the fees set forth in the following exhibits: (a) Exhibit “A,” under the column “Effective July 281, 2026Recommended Fee” (hereafter “Recommended Fee”); (b) Exhibit “B,” under the columns labeled “FY 2625-2726 Proposed Fee” (including sub-columns for “R” (resident) and “NR” (non-resident)); and (c) Exhibit “C”; (including the “Comments” and “Deposit” column, and including sub-columns for “Mon.- Thurs.” and “Fri.-Sun”, particularly, fees for Special Event Liability Insurance are the City’s actual outside costs). Those approved fees identified on Exhibits “A,” “B,” and “C” may be referred to herein as “Updated Fees.” Provided, however, to the extent any fee amount for a “Recommended Fee” or “Proposed Fee” is equal in amount to a “Current Fee” for the same fee type, identified on the same exhibit, those fees are included on the exhibits for convenience only, and they represent fees that were previously approved by City Council and are not amended by this Resolution. To the extent there are any conflicts between the amounts of the Updated Fees and the amounts of any previously approved City fees, the amount of the Updated Fees shall take precedence. The City Council hereby repeals any fee identified on an exhibit as recommended to be removed from the fee schedule. The City Council hereby authorizes the City Manager, or designee, to interpret and implement the fees authorized by this Resolution in accordance with the analysis set forth in the Fee Study
SECTION 3. The City Council hereby authorizes the City Manager, or designee, to approve an annual adjustment to fees identified on Exhibits A, B, and C as set forth in this Section

3. The adjustment shall be effective on the date it is approved in writing by the City Manager, or designee, and posted on the City’s website. The amount of the adjustment to the fees shall not exceed the corresponding proportional change in the Consumer Price Index for the Los AngelesLong Beach-Anaheim area for the time period of the adjustment; or if that Index is no longer published, a similar publicly available cost of living index.

SECTION 4. The City Council hereby authorizes the City Manager and the Finance Director to implement the fee changes authorized by this Resolution by administratively organizing and publishing all City fees (including the updated fees described in this Resolution) in a Master Fee Schedule.

SECTION 54. Effective Date: The fees set forth in this Resolution shall become effective July 28, 2026, which is 60 days after adoption of this Resolution.

PASSED, APPROVED, AND ADOPTED, at a Regular Adjourned Meeting of the City Council of the City of San Marino, California, on this 14th 29 day of MayMay, 20265. ______________________________________

TONY CHOU
MAYOR
PAGE 469 of 671
CITY OF SAN MARINO RESOLUTION NO. R-26-11
PAGE 3 OF 2
ATTEST:
__________________________________

ALISON WALKER

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, ALISON WALKER, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-26-11 was adopted by the City Council of the City of San Marino at a Regular Adjourned Meeting held on the 29th day of May, 2026, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

ALISON WALKER

CITY CLERK
PAGE 470 of 671
Exhibit A
Fee # Fee Description Effective July 13, 2025 - July 27, 2026 Effective July 28, 2026 S-001 MAJOR CONDITIONAL USE PERMIT
$3,720 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater
$3,832 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-002 MINOR CONDITIONAL USE PERMIT
$1,530 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater
$1,576 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-003 MAJOR VARIANCE REVIEW
$3,820 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater
$3,935 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-004 MINOR VARIANCE REVIEW
$1,485 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater
$1,530 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-005 MINOR EXCEPTION REVIEW
$535 per application $552 per application
S-006 MAJOR DESIGN REVIEW
Addition - $1,600 per application
New Second Story - $2,095 per application
New Construction - $3,820 per application
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater
Addition - $1,648 per application
New Second Story - $2,158 per application
New Construction - $3,935 per application
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-007 MINOR DESIGN REVIEW
$805 per application
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater
$830 per application
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-008 ADMINISTRATIVE DESIGN REVIEW
$325 per application $335 per application
S-008A ACCESSORY DWELLING UNIT PERMIT
$0 per application through June 30, 2026 $0 per application through June 30, 2027 S-008B PRELIMINARY ZONING CLEARANCE
$145 per application $150 per application
S-009 MAJOR PLOT PLAN
$290 per application $299 per application
S-010 MINOR PLOT PLAN
$120 per application $124 per application
S-011 ENVIRONMENTAL NEGATIVE DECLARATION
$1,155 per application $1,190 per application
S-012 ENVIRONMENTAL IMPACT REPORT REVIEW
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-013 TENTATIVE MAP REVIEW
3-4 lots - $3,650 per map plus $3,000 deposit with charges to recover actual costs for City Engineer
5+ lots - $7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs Plus surety bond equal to the cost of work to be done
3-4 lots - $3,760 per map plus $3,000 deposit with charges to recover actual costs for City Engineer
5+ lots - $7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs
Plus surety bond equal to the cost of work to be done
S-014 LOT SPLIT REVIEW
SB9 - $1,740 per application plus $3,000 deposit with charges to recover actual costs for City Engineer
Standard - $3,650 per application plus $3,000 deposit with charges to recover actual costs for City Engineer
Plus surety bond equal to the cost of work to be done
SB9 - $1,793 per application plus $3,000 deposit with charges to recover actual costs for City Engineer
Standard - $3,760 per application plus $3,000 deposit with charges to recover actual costs for City Engineer
Plus surety bond equal to the cost of work to be done
S-015 LOT LINE ADJUSTMENT/LOT MERGER
$410 per application plus $3,000 deposit with charges to recover actual costs for City Engineer
$423 per application plus $3,000 deposit with charges to recover actual costs for City Engineer
S-016 REVERSION TO ACREAGE REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-017 AMENDED MAP REVIEW
$7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-018 CITY BOUNDARY CHANGE REVIEW
$7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-019 ANNEXATION REQUEST REVIEW
$15,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$15,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-020 SPHERE OF INFLUENCE AMENDMENT REV.
$7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-021 SPECIFIC PLAN REVIEW
$15,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$15,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-022 SPECIFIC PLAN AMENDMENT REVIEW
$7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-023 GENERAL PLAN AMENDMENT REVIEW
$15,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$15,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

City of San Marino
Schedule of Fees for Service - Fiscal Year 2026-27
Community Development:

PAGE 471 of 671
Exhibit A
Fee # Fee Description Effective July 13, 2025 - July 27, 2026 Effective July 28, 2026 City of San Marino
Schedule of Fees for Service - Fiscal Year 2026-27
S-024 CHANGE OF ZONE REVIEW
$7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.
$7,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-025 MODIFICATION TO COND. USE PERMIT
$1,200 per application $1,236 per application
S-026 MODIFICATION TO VARIANCE
$1,200 per application $1,236 per application
S-027 MODIFICATION TO PC/DRC DESIGN REV.
$520 per application $536 per application
S-028 MODIFICATION TO ADMIN DESIGN REVIEW
$145 per application $150 per application
S-029 PARKING REVIEW
$590 per application $608 per application
S-030 PAVING PERMIT
Residential - $165 per application
Commercial - $630 per application
Residential - $170 per application
Commercial - $649 per application
S-030A PLANNING FENCE PERMIT
$165 per application $170 per application
PAGE 472 of 671
Exhibit A
Fee # Fee Description Effective July 13, 2025 - July 27, 2026 Effective July 28, 2026 City of San Marino
Schedule of Fees for Service - Fiscal Year 2026-27
S-032 TEMPORARY USE PERMIT
$250 per application $258 per application
S-033 SIDEWALK DINING PERMIT
$310 per application $320 per application
S-035 DUMPSTER ENCROACHMENT PERMIT
$105 per application $109 per application
S-036 TREE REMOVAL PERMIT - PRIVATE
$565 per application
Plus penalties per the City's Tree Preservation Ordinance. $582 per application
Plus penalties per the City's Tree Preservation Ordinance.

S-039 RESIDENTIAL CERT. OF COMPLIANCE
$85 per application $88 per application
S-040 TITLE COMPANY ZONING LETTER
$50 per letter $52 per letter
S-041 LEAF BLOWER PERMIT
$35 per permit $37 per permit
S-043 STUDY REVIEW
Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-044 PLANNING EXTENSION OF TIME
$290 per application $299 per application
S-045 PUBLIC NOTICE MAILING
$100 per mailing $103 per mailing
S-045A PROJECT STORY POLE/ON-SITE NOTICING
Story Poles - $1,000 deposit
On-Site Poster - $75 per poster
Story Poles - $1,000 deposit
On-Site Poster - $78 per poster
S-046 APPEAL TO THE CITY COUNCIL
$1,090 per appeal $1,123 per appeal
S-047 APPEAL TO THE PLANNING COMMISSION
$1,610 per appeal $1,659 per appeal
S-048 APPEAL TO THE DESIGN REVIEW COMM.
$830 per appeal $855 per appeal
S-049 APPEAL OF PRIVATE TREE REMOVAL PRMT
$610 per appeal $629 per appeal
S-050 WINDOW/ROOF MAT'L CHANGE ADMIN REV
$70 per application $73 per application
S-051 WINDOW CHANGE ADMIN REVIEW
$110 per application $114 per application
S-052 PARKWAY LANDSCAPE PLAN ADMIN REVIEW
$75 per application $78 per application
S-053 WIRELESS COMMUNICATION ADMIN REV
$465 per application $479 per application
S-053A UNINHABITED PROPERTY REGISTRATION
$125 per parcel $129 per parcel
S-053B CHICKEN COOP REVIEW
$45 per application $47 per application
S-053C CERT. OF APPROPRIATENESS - DIRECTOR
$1,595 per application $1,643 per application
S-053D CERT. OF APPROPRIATE/ECON HARDSHIP
$2,510 per application $2,586 per application
S-053E MILLS ACT REVIEW
$3,200 per application $3,296 per application
S-053F SB9 ANNUAL INSPECTION
$330 per inspection $340 per inspection
S-053G MULTI-FAMILY/MIXED USE BLDG REVIEW
$3,895 per application $4,012 per application
S-053H PLANNING COMMISSION DETERMINATION
$1,305 per application $1,345 per application
S-053I DENSITY BONUS REVIEW
$1,525 per application $1,571 per application
S-054 COPY OF CITY MAP
$17 plus actual copy costs
This fee is limited by the Public Records Act.
$17 plus actual copy costs
This fee is limited by the Public Records Act.

S-056 GENERAL PLAN MAINTENANCE 9.5% of all Building/Plumbing/Mechanical/Electrical permit fees 9.5% of all Building/Plumbing/Mechanical/Electrical permit fees S-056A COM DEV TECHNOLOGY SURCHARGE 7% of all Building/Plumbing/Mechanical/Electrical permit fees 7% of all Building/Plumbing/Mechanical/Electrical permit fees S-056B ADMINISTRATIVE FINE
Infraction Under Government Code section 36900(b):

First violation - not exceed to $100
Second violation of same ordinance - not to exceed $200 within one year
Each additional violation of same ordinance - not to exceed $500 within one year
Violation of local building and safety codes:

First violation - not exceed to $100
Second violation of same ordinance - not to exceed $200 within one year Each additional violation of same ordinance - not to exceed $500 within one year
Violation of local building and safety codes:

First violation - not exceed to $130
Second violation of same ordinance - not to exceed $700 within one year Each additional violation of same ordinance - not to exceed $1,300 within one year
Second violation of same ordinance - not to exceed $200 within one year Each additional violation of same ordinance - not to exceed $500 within one year
PAGE 473 of 671
Exhibit A
Fee # Fee Description Effective July 13, 2025 - July 27, 2026 Effective July 28, 2026 City of San Marino
Schedule of Fees for Service - Fiscal Year 2026-27
S-057 BUILDING PLAN CHECK/INSPECTION
Charge 85% of the LA County Building and Grading fees.

LA County currently has an expedited plan check fee that is an additional 50% of the standard plan check fee.

Charge 85% of the LA County Building and Grading fees.

LA County currently has an expedited plan check fee that is an additional 50% of the standard plan check fee.

S-058 CERTIFICATE OF OCCUPANCY
Building - $180 per application
Fire - $175 per application
Building - $186 per application
Fire - $181 per application
S-059 SPECIAL PERMIT INVESTIGATION $240 per investigation $248 per investigation S-088 REMOVAL OF ILLEGAL SIGN $105 per sign $109 per sign S-100 FIRE PLAN REVIEW
Residential - $240 per plan
Commercial - $325 per plan
Each type of fire protection plan is charged separately.

Residential - $248 per plan
Commercial - $335 per plan
Each type of fire protection plan is charged separately.

S-101 FIRE INSPECTION
$160 per permit $165 per permit
S-102 FIRE RE-INSPECTION $80 per re-inspection $83 per re-inspection S-103 FIRE FLOW TEST WITNESS $170 per test $176 per test S-145 NEW BUSINESS REGULATION PROCESS.

In Town Business - $220 per application
Out of Town Business - $30 application
Business Sticker - $1 each
Appeal to the City Council of City Manager Business License decision - $50
Duplicate Business License - $10
In Town Business - $220 per application
Out of Town Business - $30 application
Business Sticker - $1 each
Appeal to the City Council of City Manager Business License decision - $50 Duplicate Business License - $10
S-146 RENEW BUSINESS REGULATION PROCESS
$40 per renewal
$1 per business sticker
Appeal to the City Council of City Manager Business License decision - $50
Duplicate Business License - $10
$40 per renewal
$1 per business sticker
Appeal to the City Council of City Manager Business License decision - $50 Duplicate Business License - $10
S-150 GARAGE SALE PERMIT $30 per permit $31 per permit
S-160
BUSUNESS LICENSE: WHOLESALE/RETAIL SALES - EATING

ESTABLISHMENTS OR PROFESSIONAL SERVICES
4 or fewer employees - $50.00 per year
5 - 10 employees - $75.00 per year
11 - 20 employees - $100.00 per year
21 - 30 employees - $150.00 per year
31 or more employees - $200.00 per year
4 or fewer employees - $50.00 per year
5 - 10 employees - $75.00 per year
11 - 20 employees - $100.00 per year
21 - 30 employees - $150.00 per year
31 or more employees - $200.00 per year
S-161 BUSINESS LICENSE: CONTRACTORS
Building - "A" "B" - $200.00 per year
Electrical - "C10" - $200.00 per year
Landscape - "C27" - $100.00 per year
Painting - "C33" - $100.00 per year
Plumbing - "C36" - $200.00 per year
Classifications - "C15, 17, 55, 61" - $100.00 per year
All Other Classifications - $200.00 per year
Vehicle Fees: Required for any vehicle used to conduct
business in San Marino
2 vehicles (up to 4 with Worker Compensation Policy) - No Extra Charge
Each Additional Vehicle - $25 00 each
Building - "A" "B" - $200.00 per year
Electrical - "C10" - $200.00 per year
Landscape - "C27" - $100.00 per year
Painting - "C33" - $100.00 per year
Plumbing - "C36" - $200.00 per year
Classifications - "C15, 17, 55, 61" - $100.00 per year
All Other Classifications - $200.00 per year
Vehicle Fees: Required for any vehicle used to conduct business in San Marino
2 vehicles (up to 4 with Worker Compensation Policy) - No Extra Charge Each Additional Vehicle - $25.00 each
S-162 BUSINESS LICENSE: SPECIAL CATEGORIES
Gardeners (owner and 1 vehicle) - $35.00 per year
Each additional employee/vehicle - $25.00 per year .

Estate Sales/Auction Companies - $100.00 per day
Pest Control (4 vehicles) - $100.00 per year
Transport for Hire (excluding taxicab service) - $100.00 per year Taxicab Service - $12.00 per vehicle operating at a city taxi stand Refuse Collection - $250, plus wheeled vehicle fee
Theater - $250.00 per year
Video/Vending Machine - $5.00 per machine per year
Fortune Teller - $50.00 per year
Home Occupation - $50.00 per year
Handyman (less than $500/job, 1 vehicle) - $50.00 per year Pawn Broker - $400.00 per year
Pool Cleaning (1 vehicle) - $50.00 per year
Special Advertising - $50.00 per year
S-163 BUSINESS LICENSE: WHEELED VEHICLES (Delivery/Trucking) 1 vehicle - $50.00 per year
2-3 vehicles - $100.00 per year
4-6 vehicles - $150.00 per year
7-10 vehicles - $200.00 per year
More than 10 vehicles - $250.00 per year
Vehicle stickers are required for each vehicle to be used in the City of San Marino.
1 vehicle - $50.00 per year
2-3 vehicles - $100.00 per year
4-6 vehicles - $150.00 per year
7-10 vehicles - $200.00 per year
More than 10 vehicles - $250.00 per year
Vehicle stickers are required for each vehicle to be used in the City of San Marino.

S-164 ENVIRONMENTAL PLAN CHECK Included as part of S-011 Included as part of S-011 S-070 POLICE ALARM PERMIT - NEW
$15 per permit
Submitted after January 31 - additional $100 penalty
$16 per permit
Submitted after January 31 - additional $100 penalty
Police:

PAGE 474 of 671
Exhibit A
Fee # Fee Description Effective July 13, 2025 - July 27, 2026 Effective July 28, 2026 City of San Marino
Schedule of Fees for Service - Fiscal Year 2026-27
S-071 POLICE ALARM PERMIT - RENEWAL
$30 per permit
More than 60 days late - additional $100 penalty
$31 per permit
More than 60 days late - additional $100 penalty
S-072 OVERNIGHT PARKING PERMIT
One Night - $5
Long Term - $155
One Night - $5
Long Term - $155
S-089A BUS/VAN/VALET PARKING PERMIT
$355 per application $366 per application
S-074 VEHICLE IMPOUND/RELEASE
DUI/Arrestable Offense - $240 per vehicle
Other - $195 per vehicle
DUI/Arrestable Offense - $248 per vehicle
Other - $201 per vehicle
S-074A SCOOTER IMPOUND RELEASE
$165 per scooter $170 per scooter
S-075 VEHICLE VERIFICATION SERVICE $40 per vehicle $40 per vehicle S-076 CITATION SIGN-OFF SERVICE
Resident or SMPD issued citation - No Charge
Non-Resident or non-SMPD issued citation - $40 per citation Resident or SMPD issued citation - No Charge
Non-Resident or non-SMPD issued citation - $42 per citation S-077 AUTO REPOSSESSION PROCESSING
$15 per vehicle
Fee is set by State law.
$15 per vehicle
Fee is set by State law.

S-078 POLICE HOUSE WATCH $5 per day $5 per day
S-079 CONCEALED WEAPON PERMIT
New Application/Processing - $1,375
Renewal Application - $25
Amended Application - $10
Psychological Exam: New - $400 Renewal - $400 if required Live Scan - $15 plus DOJ Fees
50% of the license fee is collected upon filing of the initial application and is non-refundable. The balance of the fee is collected on issuance of the license.

New Application/Processing - $1,375
Renewal Application - $25
Amended Application - $10
Psychological Exam: New - $400 Renewal - $400 if required Live Scan - $15 plus DOJ Fees
50% of the license fee is collected upon filing of the initial application and is non-refundable. The balance of the fee is collected on issuance of the license.

S-080 DUI EMERGENCY RESPONSE
Actual costs incurred for all responding personnel up to $12,000 per the terms of Government Code section 53150.

Actual costs incurred for all responding personnel up to $12,000 per the terms of Government Code section 53150.

S-081 POLICE CLEARANCE LETTER
$105 per application $109 per application
S-084 FIREARMS DEALER PERMIT See S-087 for application fee plus any Department of Justice See S-087 for application fee plus any Department of Justice fees S-085 FORTUNETELLER PERMIT See S-087 for application fee plus any Department of Justice See S-087 for application fee plus any Department of Justice fees S-086 MASSAGE THERAPIST PERMIT See S-087 for application fee plus any Department of Justice See S-087 for application fee plus any Department of Justice fees S-087 POLICE BUSINESS BACKGROUND PERMIT
$450 per application plus any Department of Justice fees $464 per application plus any Department of Justice fees S-089 SPECIAL EVENT/PARADE PERMIT
Block Party - $125 per permit
Other - $1,635 per application
Block Party - $129 per permit
Other - $1,685 per application
S-090 SPECIAL EVENT STANDBY SERVICE
Fire Personnel:

Movies - $120 per hour (8 hour minimum)
Other - $120 per hour (4 hour minimum)
Police Personnel:
$190 per hour (4 hour minimum)
Fire Personnel:

Movies - $124 per hour (8 hour minimum)
Other - $124 per hour (4 hour minimum)
Police Personnel:
$196 per hour (4 hour minimum)
S-091 SPECIAL POLICE RESP-UNLAWFUL GATHER
Charge the fully allocated hourly rate for all responding personnel plus any outside costs.

Charge the fully allocated hourly rate for all responding personnel plus any outside costs.

S-092 BOOKING SERVICE
$950 per booking $979 per booking
S-093 ANIMAL REGULATION
The Animal Regulation fees are imposed by Pasadena Humane Society. Refer to the Pasadena Humane Society fee schedule.

The Animal Regulation fees are imposed by Pasadena Humane Society.

Refer to the Pasadena Humane Society fee schedule.

S-094 FINGERPRINTING ON REQUEST
$22 per person plus any Department of Justice fees $23 per person plus any Department of Justice fees S-095 POLICE REPORT COPY
Non-Public Records Act Request - $20
Public Records Act Request:

First five pages - No Charge
Each additional page - $0.20 per page
Non-Public Records Act Request - $25
Public Records Act Request:

First five pages - No Charge
Each additional page - $0.20 per page
S-096 POLICE PHOTOGRAPH/DISK COPY $5 per photo/disk $5 per photo/disk S-097 DOCUMENT SUBPEONA
Fees are set by the Courts:
$6 per 15 minutes plus $0.10 per page
Fees are set by the Courts:
$6 per 15 minutes plus $0.10 per page
S-098 CIVIL SUBPEONA
Per Government Code, section 68096.1(b):
$275 per officer per day
Per Government Code, section 68096.1(b):
$275 per officer per day
PAGE 475 of 671
Exhibit A
Fee # Fee Description Effective July 13, 2025 - July 27, 2026 Effective July 28, 2026 City of San Marino
Schedule of Fees for Service - Fiscal Year 2026-27
S-099 CRIME ANALYSIS RESEARCH/FILE CREATE
Deposit determined by staff with charges at the fully allocated hourly rate for all personnel involved plus any outside costs.

Public Records Act Request:

First five pages - No Charge
Each additional page - $0.20 per page
S-104 TENT FIRE INSPECTION
$435 per permit $449 per permit
S-105 MOTOR VEH FUEL DISP STA FIRE REV
Charge the fully allocated hourly rates for all staff involved plus any outside costs.

Charge the fully allocated hourly rates for all staff involved plus any outside costs.

S-106 SPECIAL FIRE EQUIPMENT INSP/APPROVE
Charge the fully allocated hourly rates for all staff involved plus any outside costs.

Charge the fully allocated hourly rates for all staff involved plus any outside costs.

S-106A FIREWORKS DISPLAY REVIEW/INSPECTION
$875 per permit $902 per permit
S-107 ENGINE COMPANY 3RD BUSINESS INSPECT
$435 per third and subsequent inspections $449 per third and subsequent inspections S-108 FIRE FALSE ALARM RESPONSE
First two responses in a calendar year - No Charge
Third response - $185
Fourth and subsequent responses - $370
First two responses in a calendar year - No Charge
Third response - $191
Fourth and subsequent responses - $382
S-109 NEGLIGENT INCIDENT FIRE RESPONSE
Charge the fully allocated hourly rates for all staff involved plus any outside costs.

Charge the fully allocated hourly rates for all staff involved plus any outside costs.

S-110 HAZARD/WEED ABATEMENT
Charge the actual cost of clearing the lot plus $275 per half hour for re-inspections due to non-compliance.

Charge the actual cost of clearing the lot plus $284 per half hour for reinspections due to non-compliance.

S-111 FIRE INVESTIGATION
If the cause of the fire is determined to be arson and the responsible person can be identified, then charge the full costs of the response and the investigation based on the fully allocated hourly rates for all staff involved plus any outside If the cause of the fire is determined to be arson and the responsible person can be identified, then charge the full costs of the response and the investigation based on the fully allocated hourly rates for all staff involved plus any outside costs.

S-112 EMERGENCY MEDICAL TRANSPORT - RESIDENT
Charge the rates used by Los Angeles County.

In addition, charge the following fees:

No Transport Service at Scene - $100
Special Charges including specialized services, consumable supplies, and drugs and medication at cost.

Charge the rates used by Los Angeles County.

In addition, charge the following fees:

No Transport Service at Scene - $100
Special Charges including specialized services, consumable supplies, and drugs and medication at cost.

S-112A EMERGENCY MEDICAL TRANSPORT - NON-RESIDENT
Charge rates used by Los Angeles County, in addition:

No Transport Service at Scene - $100 Non Resident Surcharge - $200
Special Charges including specialized services, consumable supplies, and drugs and medication at cost.

Residents charged by outside agencies for services rendered within the City of San Marino may submit a copy of their bill to the SMFD. SMFD will make every effort to ensure residents are treated in a manner consistent with the City of San Marino Fire Department
Charge rates used by Los Angeles County, in addition:

No Transport Service at Scene - $100 Non Resident Surcharge - $200 Special Charges including specialized services, consumable supplies, and drugs and medication at cost.

S-113 EMERGENCY INCIDENT REPORT COPY
As this service is covered by the Public Records Act, the City copy fee is:

First five pages - No Charge
Each additional page - $0.20 per page
As this service is covered by the Public Records Act, the City copy fee is:

First five pages - No Charge
Each additional page - $0.20 per page
S-166 SPECIAL EVENT STANDBY SERVICE
Fire Personnel:

Movies - $120 per hour (8 hour minimum)
Other - $120 per hour (4 hour minimum)
Police Personnel:
$190 per hour (4 hour minimum)
Fire Personnel:

Movies - $124 per hour (8 hour minimum)
Other - $124 per hour (4 hour minimum)
Police Personnel:
$196 per hour (4 hour minimum)
S-115 YOUTH SERVICES See Appendix C for Cost Recovery and Fee Detail See Appendix C for Cost Recovery and Fee Detail S-116 ADULT SERVICES See Appendix C for Cost Recovery and Fee Detail See Appendix C for Cost Recovery and Fee Detail S-117 COMMUNITY EVENTS See Appendix C for Cost Recovery and Fee Detail See Appendix C for Cost Recovery and Fee Detail S-118 CONTRACT RECREATION ACTIVITIES See Appendix C for Cost Recovery and Fee Detail See Appendix C for Cost Recovery and Fee Detail S-119 RECREATION FACILITIES OPS/RENTALS See Appendix C for Cost Recovery and Fee Detail See Appendix C for Cost Recovery and Fee Detail S-119A SAN MARINO COMMUNITY CENTER RENTALS See Appendix C for Cost Recovery and Fee Detail See Appendix C for Cost Recovery and Fee Detail S-121 LACY PARK RESERVATION PROCESSING
Park Weekend Admission Fee - Non-Resident - $4
Park Group Activity Permit:

Resident - $145
Non-Resident - $290
Sports Activity Permit:

Resident - $85
Non-Resident - $170
Park Group Activity Permit Late Fee - $25
Park Closure Fee - $2,800 per day plus any staff costs and loss of revenue
See Appendix D for Weekend Cost Calculation.

Park Weekend Admission Fee - Non-Resident - $4
Park Group Activity Permit:

Resident - $145
Non-Resident - $290
Sports Activity Permit:

Resident - $85
Non-Resident - $170
Park Group Activity Permit Late Fee - $25
Park Closure Fee - $2,800 per day plus any staff costs and loss of revenue (Non Residents) and $1,400 plus any staff costs and loss of revenue See Appendix D for Weekend Cost Calculation.

Fire:

Recreation:

PAGE 476 of 671
Exhibit A
Fee # Fee Description Effective July 13, 2025 - July 27, 2026 Effective July 28, 2026 City of San Marino
Schedule of Fees for Service - Fiscal Year 2026-27
S-127 RECREATION REFUND PROCESSING
Up to first week of class - $20 per refund
During second week of class - 20% of the class fee ($20 minimum)
Up to first week of class - $20 per refund
During second week of class - 20% of the class fee ($20 minimum) No refunds after the second week of class
S-128 INTER-LIBRARY LOAN PROCESSING
$6 per item $7 per item
S-130 REPLACEMENT OF LOST LIBRARY CARD
$3 per card $4 per card
S-131 REPLACE LOST/DAMAGED LIBRARY MAT.
$20 processing fee per item plus cost of item $21 processing fee per item plus cost of item S-132 LIBRARY OVERDUE ITEM PROCESSING
Book and Materials - $0.25 per day, $5 maximum
Reference Books - $1.50 per day, $10 maximum
Feature Film DVD - $1.50 per day, $10 maximum
Inter-Library Loan Items - $2 per day, charged by lender Book and Materials - $0.25 per day, $5 maximum
Feature Film DVD - $1.50 per day, $10 maximum
Inter-Library Loan Items - $2 per day, charged by lender S-133 PASSPORT APPLICATION PROCESSING
Fee is set by the federal government:
$35 per application plus actual cost for Priority Express Mail Fee is set by the federal government:
$35 per application plus actual cost for Priority Express Mail S-134 PASSPORT PHOTOGRAPH PROCESSING $15 per photo set $15 per photo set S-137 LIBRARY FACILITY RESERVATION See Appendix C for Cost Recovery and Fee Detail See Appendix C for Cost Recovery and Fee Detail S-139 LIBRARY PHOTOCOPY SERVICE
Public Copier - $0.15 per page
Computer Printout - $0.15 per page
Color Copy - $1 per page
Oversize Paper - $0.25 per page
Public Copier - $0.15 per page
Computer Printout - $0.15 per page
Color Copy - $1 per page
Oversize Paper - $0.25 per page
S-031 RIGHT-OF-WAY LICENSE AGREEMENT
$3,000 deposit with charges to recover actual costs staff and outside costs, such as City Attorney
$3,000 deposit with charges to recover actual costs staff and outside costs, such as City Attorney
S-055 ENGINEERING PLAN CHECK/INSPECTION
Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-060 CONCRETE ENCROACHMENT PERMIT
Permit Processing - $100 per permit
Inspection - $170 per hour
Permit Processing - $103 per permit
Inspection - $176 per hour
S-063 CURB CORE ENCROACHMENT PERMIT
$270 per permit $279 per permit
S-064 PAVEMENT REPAIR/REPLACE ENCR PERMIT
Permit Processing - $155 per permit
Inspection - $170 per hour
Plus Street Restoration Fees
Permit Processing - $160 per permit
Inspection - $176 per hour
Plus Street Restoration Fees
S-064B NON-CONSTRUCTION ENCROACH PERMIT $270 per permit $279 per permit S-066 SEWER LATERAL INSTALLATION PERMIT
Permit Processing - $155 per permit
Inspection - $170 per hour
Permit Processing - $160 per permit
Inspection - $176 per hour
S-068 TRAFFIC CONTROL PLAN CHECK
In-House:

Local Street - $130 per plan
Collector/Arterial Street - $265 per plan
Contract - Charge the actual contract costs
In-House:

Local Street - $134 per plan
Collector/Arterial Street - $273 per plan
Contract - Charge the actual contract costs
S-143 CITY PROPERTY DAMAGE REPAIR
Charge the actual cost of repair, including City staff at the fully allocated hourly rates.

Charge the actual cost of repair, including City staff at the fully allocated hourly rates.

S-144 RIGHT OF WAY SPILL RESPONSE
Charge the actual cost of clean up, including City staff at the fully allocated hourly rates.

Charge the actual cost of clean up, including City staff at the fully allocated hourly rates.

S-144A TEMPORARY BARRICADE PLACEMENT $755 per event $778 per event S-148 INSUFFICIENT FUNDS CHECK PROCESSING $50 per returned check $50 per returned check Library:

Public Works:

Administration:

PAGE 477 of 671
Exhibit A
Fee # Fee Description Effective July 13, 2025 - July 27, 2026 Effective July 28, 2026 City of San Marino
Schedule of Fees for Service - Fiscal Year 2026-27
S-149 CHECK REISSUANCE
$45 per check
Payroll Check - No Charge
$45 per check
Payroll Check - No Charge
S-152 FILM PERMIT
Level 1 - $385 per permit
Level 2 - $725 per permit
Level 3 - $1,405 per permit
Plus $205 per permit processing if Public Streets or Parks are involved
Private Property - $500 per day Public Streets - $2,500 per day
Public Parks & Buildings - $2,000 per day
Level 1 - $397 per permit
Level 2 - $747 per permit
Level 3 - $1,448 per permit
Plus $212 per permit processing if Public Streets or Parks are involved Private Property - $515 per day Public Streets - $2,575 per day Public Parks & Buildings - $2,060 per day
Late fees for fees collected less than 10 days prior to filming - 20% of fees paid
S-153 STILL PHOTO PERMIT
$320 per permit processing fee plus:

Public Streets - $1,000 per day
Public Parks & Buildings - $1,000 per day
Late fees for fees collected less than 10 days prior to filming - 20% of fees paid
Various Staff standby costs at the fully allocated hourly rates $330 per permit processing fee plus:

Public Streets - $1,030 per day
Public Parks & Buildings - $1,030 per day
Late fees for fees collected less than 10 days prior to filming - 20% of fees paid
Various Staff standby costs at the fully allocated hourly rates S-155 DOCUMENT REPRODUCTION
As this service is covered by the Public Records Act, the City copy fee is:

First five pages - No Charge
Each additional page - $0.20 per page
Copies by a third party vendor - Actual Cost
FPPC Copies - four years old or less - $0.10 per copy
FPPC Copies - five years old or greater - $5 per request S-156 DOCUMENT CERTIFICATION $45 per document $47 per document S-157 ELECTRONIC FILE COPY $5 per media device $5 per media device S-158 CANDIDATE FILING PROCESSING
Fee is limited by State law (Elections Code Section 10228):
$25 per candidate
Fee is limited by State law (Elections Code Section 10228):
$25 per candidate
S-159 INITIATIVE FILING PROCESSING
Fee is limited by State law (Elections Code Section 9202(a)):
$200 per initiative, refunded if within one year of filing the notice of intent, the elections official certifies the sufficiency of the petition.

Fee is limited by State law (Elections Code Section 9202(a)):
$200 per initiative, refunded if within one year of filing the notice of intent, the elections official certifies the sufficiency of the petition.

S-160 SOLICITATOR PERMIT $185 per permit
S-161 CREDIT CARD PROCESSING 3.0% of the amount charged 3.0% of the amount charged PAGE 478 of 671

EXHIBIT B

Page 1 ends

Section 1: Summer Camps
Description Current Fee Unit Last
Mod.

FY 26-27
Proposed Fee
Amt.

Change
Comments

R NR R NR R NR
Full Day Camp Lacy (Ages 4-6 & 7-10) $680 $816
Per 2 weeks 2025 $700 $840 $20 $24 3% increase for Summer 2027 Freewheelers Camp (Grades 4th
– 8th) $233- $317 $280- $374 Per week 2025 $248- $323 $298- $388 Varies Varies Pricing varies based on weekly field trip Adventure Tots (Ages 2-4) $45 $60 Per Day 2025 $46 $62 $1 $2 3% increase for Summer 2027 PAGE 479 of 671

EXHIBIT B

Page 2 ends

Section 2: Early Childhood
Description Current
Fee
Unit Last
Mod.

FY 26-27
Proposed
Fee
Amt.

Change
Comments

R NR R NR R NR
Lil’ Playmates (Parent & Me, 2-4 years old) $26 $31 Per day 2025 $27 $32 $1 $1 3% increase for Fall 2026 Fun with Phonics (Learning to Read, 4-7 years old) $40 $48 Per day 2025 $41 $49 $1 $1 3% increase for Fall 2026 PAGE 480 of 671

EXHIBIT B

Page 3 ends

Section 3: Adult 55+
Description Current
Fee
Unit Last
Mod.

FY 26-27
Proposed
Fee
Amt.

Change
Comments

R NR R NR R NR
Senior Trip Varie s Varie s Per trip 2025 Varies Varies N/A N/A Pricing varies based on trip; costs for staff time are passed on to the participants Mahjong $2 $3 Per person 2025 $2 $3 N/A N/A Ping Pong $2 $3 Per person 2025 $3 $4 $1 $1 Increased by $1 due to increase of an additional hour of play time PAGE 481 of 671

EXHIBIT B

Page 4 ends

Section 4: Contract Classes – All Ages
Description Current Fee Unit Last
Mod.

FY 26-27
Proposed Fee
Amt. Change Comments
Contract Classes held in City Facilities
Fee is based on the outside cost of the contract instructor Unkn.

Fee is based on the outside cost of the contract instructor

N/A N/A
60% of the class fee goes to the instructor and 40% of the fee goes to the City.

Contract Classes held in non-City Facilities
Fee is based on the outside cost of the contract instructor Unkn.

Fee is based on the outside cost of the contract instructor

N/A N/A
70% of the class fee goes to the instructor and 30% of the fee goes to the City.

Description Current Fee Unit Last
Mod.

FY 26-27
Proposed Fee
Amt. Change Comments

R NR R NR R NR
Non-Resident Fee N/A 20% Of cost 2023 N/A 20% N/A N/A Administrative Fee $10 $10 Per contract class registration
2025 $10 $10 N/A N/A
PAGE 482 of 671

EXHIBIT B

Page 5 ends

Section 5: Family – All Ages
Description Current
Fee
Unit Last
Mod.

FY 26-27
Proposed
Fee
Amt.

Change
Comments

R NR R NR R NR
Earth Day Kite Making $12 $14 Per kite 2021 $12 $14 N/A N/A Family Nights $21 $25 Per person 2025 $21 $25 N/A N/A PAGE 483 of 671

EXHIBIT B

Page 6 ends

Section 6: Events
Description Current
Fee
Unit Last
Mod.

FY 26-27
Proposed
Fee
Amt.

Change
Comments

R NR R NR R NR
4th of July – Presale $5 $15 Per
person
2007 / 2005
$5 $15 N/A N/A
4th of July – Day of Sales $20 $20 Per
person
2005 $20 $20 N/A N/A
4th of July – Food Vendors $150 $150 Per
vendor
2026 $200 $200 N/A N/A
Egg Hunt – Presale $5 $10 Per
person
2023 $5 $10 N/A N/A
Egg Hunt – Day of Sales $15 $15 Per
person
2023 $15 $15 N/A N/A
LP After Dark Camp Out $45-
$50
$54-$60
Per person
2025 $45-
$50
$54-$60
N/A N/A Price will vary depending on entertainment
and catering.

Track Meet $11 N/A Per
event
2025 $12 N/A $1 N/A This event is for San Marino residents only.

Track Meet Advancement N/A N/A Per
event
N/A $20 N/A N/A N/A This event is for San Marino residents only.

Trunk or Treat & Movie Night –
Presale
$5 $10 Per
person
2022 $5 $10 N/A N/A
Trunk or Treat & Movie Night –
Day of Sales
$15 $15 Per
person
2022 $15 $15 N/A N/A
PAGE 484 of 671

EXHIBIT B

Page 7 ends

Section 7: Lacy Park
Description Current Fee Unit Last
Mod.

FY 26-27 Proposed Fee Amt.

Change
Comments

R NR R NR R NR
Weekend Admission $0 $4 Per
person
2024 $0 $4 N/A N/A Established in 1990 at $3, raised to $4 in 2007 Sports Activity Permit $85 $170 Per permit 2023 $85 $170 N/A N/A Park Group Activity Permit $145 $290 Per permit Unkn. $145 $290 N/A N/A Comparable to other local cities Park Group Activity Permit Late Fee $25 $25 Per permit Unkn. $25 $25 N/A N/A Comparable to other local cities Park Group Activity & Sports Activity Permit Cancellation Fee 25% 25% Per permit Unkn. 25% 25% N/A N/A
Park Closure Fee
$1,400 plus any staff costs and loss of revenue
$2,800 plus any staff costs and loss of revenue
Per day Unkn.
$1,400 plus any staff costs and loss of revenue
$2,800 plus any staff costs and loss of revenue

N/A N/A
Thurnher House Rental $0 $75 Per hour 2025 $0 $75 N/A N/A FY 2025-26: Thurnher House is available at the nonresident rate for non-San Marino community groups and not-for-profit groups.

Thurnher House Rental Deposit N/A N/A Per rental N/A $200 $200 $200 $200 Deposit is refundable Thurnher House Cancellation Fees 180+ days prior to event N/A N/A Per rental N/A 100% refund minus a $20 refund processing fee PAGE 485 of 671

EXHIBIT B

Page 8 ends

90-179 days prior to event
N/A N/A Per rental N/A 75% refund minus a $20 refund processing fee 60-89 days prior to event N/A N/A Per rental N/A 50% refund minus a $20 refund processing fee 0-59 days prior to event N/A N/A Per rental N/A 0% refund Alliant Insurance Fee – required for Park Group Activity Permits, Sports Activity Permits, Thurnher House Rentals < 100 people, no alcohol $87 $87 Per rental Unkn. $87 $87 N/A N/A Pricing comes from Alliant; valid through 1/1/27 < 100 people, alcohol $128 $128 Per rental Unkn. $128 $128 N/A N/A Pricing comes from Alliant; valid through 1/1/27 > 100 people, no alcohol $122 $122 Per rental Unkn. $122 $122 N/A N/A Pricing comes from Alliant; valid through 1/1/27 > 100 people, no alcohol $222 $222 Per rental Unkn. $222 $222 N/A N/A Pricing comes from Alliant; valid through 1/1/27 PAGE 486 of 671

EXHIBIT B

Page 9 ends

Section 8: Recreation Refund Processing
Description Current
Fee
Unit Last
Mod.

FY 26-27 Proposed Fee
Amt. Change
Comments
Up to First Week of Class
$20 Per
refund
2025 $20 N/A
During Second Week of Class
20% of class fee ($20 min.)
Per refund
2025 20% of class
fee ($20 min.)
N/A
PAGE 487 of 671

EXHIBIT B

Page 10 ends

Section 9: Crowell Public Library
Description Current Fee Unit FY 26-27
Proposed Fee
$ Amt. Change
Comments
Inter-Library Loan Processing $6 Per item $6 N/A Replacement of Lost Library Card $3 Per card $3 N/A Replace Lost/Damaged Library Material $20 processing fee plus
Per item $21 processing
fee plus
$1
Magazine Cost of item Per issue Cost of item Various Price of magazines fluctuate, but is generally more than $5
Inter-Library Loan Set by lending
institution
Per item Set by lending
institution
N/A
Books (General Collection)
Cost of item Per item Cost of item N/A
Media Cost of item Per item Cost of item N/A
Overdue Item
Book and Materials $.25, $5 max Per day $.25, $5 max N/A Feature Film DVD $1.50, $10 max Per day $1.50, $10 max N/A Inter-Library Loan $2 Per day $2 N/A Passport Application Processing $35 plus actual
cost for Priority Express Mail
Per application
$35 plus actual cost for Priority Express Mail
N/A
Passport Photography Processing $15 Per photo
set
$15 N/A
Library Photocopy Service
Public Copier $.15 Per page $.15 N/A Computer Printout $.15 Per page $.15 N/A Color Copy $1 Per page $1 N/A Oversize Paper $.25 Per page $.25 N/A PAGE 488 of 671

EXHIBIT C
Effective July 13, 2025
* Subject to change per City Council
City of San Marino - Community Services Department
Schedule of Fees for Service
Crowell Public Library Rental Fees
Group Descriptions
A San Marino Community Groups and Not-for-Profit Groups B San Marino Residents and Businesses
C Non-Residents and Other Businesses / Organizations
Rental Fees
Room Capacity Group Mon. – Thurs.
(Per hour) Fri. – Sun. Deposit
Schow Patio
Sq. ft: 1,722
General Assembly: 114
Dining: 114
A $52 $260/5 hours,
$52/additional hour $200 B $130 $780/5 hours,
C $156 $156/additional hour
Thornton
Conference
Room
Sq. ft: 564
General Assembly: 25
Dining: 25
A $25 $125/5 hours,
$25/additional hour $200 B $63 $375/5 hours,
C $75 $75/additional hour
Barth
Community
Room
Sq. ft: 1,092
General Assembly: 160
Dining: 72
A $31 $155/5 hours,
$31/additional hour $200 B $78 $465/5 hours,
C $93 $93/additional hour
Ancillary Fees
Description Fee Comments
Special Event Liability Insurance
< 100 people, no alcohol $87/rental Actual cost; pricing valid through 1/1/2027 < 100 people, alcohol $128/rental
> 100 people, no alcohol $122/rental
> 100 people, alcohol $222/rental
Paid Security Actual cost
Staff Time Outside Normal Operating Hours $25/hour Normal Operating Hours:

Monday – Thursday: 10 AM – 8 PM
Friday – Saturday: 10 AM – 5 PM
Sunday: 1 PM – 5 PM
Audio Visual Set Up / Support $25/rental
Cancellation Fee Only applies to room rental fees; deposits and other ancillary fees will be refunded in full
180+ days prior to event
100% refund
minus a $20
refund
processing fee
90-179 days prior to event
75% refund
minus a $20
refund
processing fee
PAGE 489 of 671

EXHIBIT C
Effective July 13, 2025
* Subject to change per City Council
60-89 days prior to event
50% refund
minus a $20
refund
processing fee
0-59 days prior to event 0% refund
PAGE 490 of 671

EXHIBIT C
Effective July 1, 2026
City of San Marino - Community Services Department
Schedule of Fees for Service
Community Center Rental Fees
Group Descriptions
A San Marino Community Groups and Not-for-Profit Groups B San Marino Residents and Businesses
C Non-Residents and Other Businesses / Organizations
Rental Fees
Room Capacity Group Mon. – Thurs.
(Per hour) Fri. – Sun. Deposit (Refundable)
Fireside Room
Sq. ft: 825
General Assembly: 118
Dining: 55
A $25 $125/5 hours,
$25/additional hour $200 B $63 $375/5 hours,
C $75 $75/additional hour
MPR 1
Sq. ft: 2,719
General Assembly: 389
Dining: 181
A $81 $405/5 hours,
$81/additional hour $500 B $203 $1,250/5 hours,
C $250 $250/additional hour
MPR 2
Sq. ft: 1,392
General Assembly: 199
Dining: 93
A $41 $205/5 hours,
$41/additional hour $200 B $103 $615/5 hours,
C $123 $123/additional hour
MPR 3
Sq. ft: 1,056
General Assembly: 151
Dining: 71
A $31 $155/5 hours,
$31/additional hour $200 B $78 $465/5 hours,
C $93 $93/additional hour
MPR 2 & 3
Sq. ft: 2,448
General Assembly: 350
Dining: 164
A $73 $365/5 hours,
$73/additional hour $500 B $183 $1,095/5 hours,
C $219 $219/additional hour
MPR 1, 2, & 3
Sq. ft: 5,167
General Assembly: 739
Dining: 345
A $154 $770/5 hours,
$154/additional hour $750 B $385 $2,310/5 hours,
C $462 $462/additional hour
Kitchen
Sq. ft: 395
A $120/rental
B $100
C
Patio C
Sq. ft: 1,254
General Assembly: 49
Dining: 49
A $37 $185/5 hours,
$37/additional hour $200 B $93 $555/5 hours,
C $111 $111/additional hour
Patio D
Sq. ft: 1,397
General Assembly: 199
Dining: 93
A $42 $210/5 hours,
$42/additional hour $200 B $105 $630/5 hours,
C $126 $126/additional hour
Entire Facility
Sq. ft: 10,799
General Assembly: 1,105
Dining: 542
A $321 $1,605/5 hours,
$321/additional hour
$1,000
PAGE 491 of 671

EXHIBIT C
Effective July 1, 2026
B $803 $4,815/5 hours,
C $963 $963/additional hour
Ancillary Fees
Description Fee Comments
Special Event Liability Insurance
< 100 people, no alcohol $87/rental Actual cost; pricing valid through 1/1/2027 < 100 people, alcohol $128/rental
> 100 people, no alcohol $122/rental
> 100 people, alcohol $222/rental
Paid Security Actual cost
Staff Time Outside Normal Operating Hours $25/hour Normal Operating Hours:

Monday – Thursday: 7 AM – 9 PM
Friday: 7 AM – 10 PM
Saturday: 11 AM – 10 PM
Sunday: 11 AM – 5 PM
Audio Visual Set Up / Support $25/rental
Cancellation Fee Only applies to room rental fees; deposits and other ancillary fees will be refunded in full
180+ days prior to event
100% refund
minus a $20
refund
processing fee
90-179 days prior to event
75% refund
minus a $20
refund
processing fee
60-89 days prior to event
50% refund
minus a $20
refund
processing fee
0-59 days prior to event 0% refund
PAGE 492 of 671
RESOLUTION NO. R-26-12

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA, APPROVING THE
UPDATED SALARY SCHEDULE FOR FY 2026-2027
WHEREAS, Section 02.05.01(A) of the San Marino Municipal Code (“Code”) provides that salary and benefits plans for employees are a part of the City’s personnel rules and regulations when approved by resolution of the City Council; and
WHEREAS, Section 02.05.01(D) of the Code provides that the City Manager shall prepare salary and benefit schedules for presentation to the City Council; and WHEREAS, the City Council adopted an amended Salary Schedule for the FY 2025-2026 via Resolution No. R-25-37 on November 12, 2025; and
WHEREAS, the FY 2026-2027 Salary Schedule reflects a 4% cost of living adjustment; and
WHEREAS, the City Manager’s and the Executive Team’s compensation reflects a 4% cost of living adjustment.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The updated Salary Schedule attached hereto as Exhibit “A” and made a part hereof by this reference shall be adopted as the salary schedule for all employees in the City of San Marino effective July 1, 2026.

SECTION 2. The “Salary Schedule” shall become a part of the City’s personnel rules and regulations.

SECTION 3. This Resolution supersedes the provisions of any prior resolution that established a salary schedule for employees in the City of San Marino.

PASSED, APPROVED, AND ADOPTED on this 29th day of May, 2026. ______________________________________

TONY CHOU, MAYOR

CITY OF SAN MARINO
ATTEST:
__________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
PAGE 493 of 671
CITY OF SAN MARINO RESOLUTION NO. R-26-12
PAGE 2 OF 6

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Alison Walker, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-26-12 was adopted by the City Council of the City of San Marino on the 29th day of May 2026, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_______________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
PAGE 494 of 671
CITY OF SAN MARINO RESOLUTION NO. R-26-12
PAGE 3 OF 6
EXHIBIT “A”
PAGE 495 of 671

CITY OF SAN MARINO

SALARY SCHEDULE
Effective July 1, 2026
Approved via Resolution No. R-26-12
Classification Annual Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Mayor -- -- -- -- -- -- -- -- -- -- --
Vice Mayor -- -- -- -- -- -- -- -- -- -- --
Council Member -- -- -- -- -- -- -- -- -- -- --
City Treasurer -- -- -- -- -- -- -- -- -- -- --
City Manager -- -- -- -- -- -- -- -- -- $24,133 $139.23 Fire Chief $210,489 $17,541 $101.20 -- -- -- -- -- -- $23,453 $135.31 Chief of Police $210,489 $17,541 $101.20 -- -- -- -- -- -- $23,453 $135.31 Community Development Director $187,597 $15,633 $90.19 -- -- -- -- -- -- $19,003 $109.63 Finance Director $187,597 $15,633 $90.19 -- -- -- -- -- -- $19,003 $109.63 Human Resources Director $187,597 $15,633 $90.19 -- -- -- -- -- -- $19,003 $109.63 Parks & Public Works Dir./City Eng. $187,597 $15,633 $90.19 -- -- -- -- -- -- $19,003 $109.63 Community Services Director $164,405 $13,700 $79.04 -- -- -- -- -- -- $16,653 $96.08 Assistant to the City Manager (Community
Engagement Manager) $128,855 $10,738 $61.95 -- -- -- -- -- -- $13,052 $75.30 Police Commander $179,435 $14,953 $86.27 $15,701 $ 90.58 $16,486 $ 95.11 $17,310 $ 99.86 $18,175 $104.86 Fire Division Chief $179,435 $14,953 $86.27 $15,701 $ 90.58 $16,486 $ 95.11 $17,310 $ 99.86 $18,175 $104.86 Public Works Manager $128,855 $10,738 $61.95 $11,275 $ 65.05 $11,839 $ 68.30 $12,430 $ 71.71 $13,052 $75.30 Accounting Manager/ Controller $128,855 $10,738 $61.95 $11,275 $ 65.05 $11,839 $ 68.30 $12,430 $ 71.71 $13,052 $75.30 Library Manager $128,855 $10,738 $61.95 $11,275 $ 65.05 $11,839 $ 68.30 $12,430 $ 71.71 $13,052 $75.30 Police Records Manager $128,855 $10,738 $61.95 $11,275 $ 65.05 $11,839 $ 68.30 $12,430 $ 71.71 $13,052 $75.30 Recreation Manager $128,855 $10,738 $61.95 $11,275 $ 65.05 $11,839 $ 68.30 $12,430 $ 71.71 $13,052 $75.30 Code Enforcement Manager $128,855 $10,738 $61.95 $11,275 $ 65.05 $11,839 $ 68.30 $12,430 $ 71.71 $13,052 $75.30 City Clerk $128,855 $10,738 $61.95 $11,275 $ 65.05 $11,839 $ 68.30 $12,430 $ 71.71 $13,052 $75.30 Fire Captain $131,598 $10,967 $45.07 $11,515 $47.32 $12,091 $49.69 $12,695 $52.17 $13,330 $54.78 Fire Engineer $118,635 $9,886 $40.63 $10,381 $42.66 $10,900 $44.79 $11,445 $47.03 $12,017 $49.38 Firefighter/Paramedic $117,535 $9,795 $40.25 $10,284 $42.26 $10,799 $44.38 $11,338 $46.60 $11,905 $48.93 Firefighter $106,841 $8,903 $36.59 $9,349 $38.42 $9,816 $40.34 $10,307 $42.36 $10,822 $44.47 Police Sergeant $128,373 $10,698 $61.72 $11,233 $64.80 $11,794 $68.04 $12,384 $71.45 $13,003 $75.02 Police Corporal $107,315 $8,943 $51.59 $9,390 $54.17 $9,860 $56.88 $10,353 $59.73 $10,870 $62.71 Police Officer $102,174 $8,515 $49.12 $8,940 $51.58 $9,387 $54.16 $9,857 $56.87 $10,349 $59.71 Senior Planner $108,366 $9,030 $52.10 $9,482 $54.70 $9,956 $57.44 $10,454 $60.31 $10,977 $63.33 Recreation Supervisor $97,861 $8,155 $47.05 $8,563 $49.40 $8,991 $51.87 $9,441 $54.46 $9,913 $57.19 Step A Step B Step C Step D Step E
CITY OF SAN MARINO RESOLUTION NO. R-26-12
PAGE 4 OF 6
PAGE 496 of 671

CITY OF SAN MARINO

SALARY SCHEDULE
Effective July 1, 2026
Approved via Resolution No. R-26-12
Classification Annual Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Step A Step B Step C Step D Step E
Associate Planner $94,278 $7,856 $45.33 $8,249 $47.59 $8,662 $49.97 $9,095 $52.47 $9,550 $55.09 Librarian II $89,409 $7,451 $42.98 $7,823 $45.13 $8,214 $47.39 $8,625 $49.76 $9,056 $52.25 Management Analyst $88,469 $7,372 $42.53 $7,741 $44.66 $8,128 $46.89 $8,535 $49.24 $8,961 $51.70 Shop Foreman $87,654 $7,304 $42.14 $7,670 $44.25 $8,053 $46.46 $8,456 $48.78 $8,879 $51.22 Park Foreman $87,283 $7,274 $41.96 $7,637 $44.06 $8,019 $46.26 $8,420 $48.58 $8,841 $51.01 Street Foreman $87,283 $7,274 $41.96 $7,637 $44.06 $8,019 $46.26 $8,420 $48.58 $8,841 $51.01 Facilities Supervisor $87,283 $7,274 $41.96 $7,637 $44.06 $8,019 $46.26 $8,420 $48.58 $8,841 $51.01 Building Inspector II $84,397 $7,033 $40.58 $7,385 $42.60 $7,754 $44.73 $8,142 $46.97 $8,549 $49.32 Assistant Planner $84,391 $7,033 $40.57 $7,384 $42.60 $7,753 $44.73 $8,141 $46.97 $8,548 $49.32 Code Enforcement Officer $82,970 $6,914 $39.89 $7,260 $41.88 $7,623 $43.98 $8,004 $46.18 $8,404 $48.49 Human Resources Analyst $79,200 $6,600 $38.08 $6,930 $39.98 $7,277 $41.98 $7,640 $44.08 $8,022 $46.28 Urban Forester $78,200 $6,517 $37.60 $6,843 $39.48 $7,185 $41.45 $7,544 $43.52 $7,921 $45.70 Administrative Assistant $71,997 $6,000 $34.61 $6,300 $36.34 $6,615 $38.16 $6,945 $40.07 $7,293 $42.07 Building Inspector I $71,082 $5,924 $34.17 $6,220 $35.88 $6,531 $37.68 $6,857 $39.56 $7,200 $41.54 Maintenance Worker III $71,082 $5,924 $34.17 $6,220 $35.88 $6,531 $37.68 $6,857 $39.56 $7,200 $41.54 Police Recruit $70,118 $5,843 $33.71 $6,135 $35.40 $6,442 $37.17 $6,764 $39.02 $7,102 $40.98 Permit Technician $70,106 $5,842 $33.70 $6,134 $35.39 $6,441 $37.16 $6,763 $39.02 $7,101 $40.97 Police Dispatcher/Clerk $69,871 $5,823 $33.59 $6,114 $35.27 $6,419 $37.03 $6,740 $38.89 $7,077 $40.83 Police Records Clerk $66,398 $5,533 $31.92 $5,810 $33.52 $6,100 $35.19 $6,405 $36.95 $6,726 $38.80 Librarian I $64,384 $5,365 $30.95 $5,634 $32.50 $5,915 $34.13 $6,211 $35.83 $6,522 $37.62 Recreation Coordinator $64,384 $5,365 $30.95 $5,634 $32.50 $5,915 $34.13 $6,211 $35.83 $6,522 $37.62 Maintenance Worker II $63,074 $5,256 $30.32 $5,519 $31.84 $5,795 $33.43 $6,085 $35.10 $6,389 $36.86 Library Circulation Supervisor $61,913 $5,159 $29.77 $5,417 $31.25 $5,688 $32.82 $5,973 $34.46 $6,271 $36.18 Maintenance Worker I $59,948 $4,996 $28.82 $5,245 $30.26 $5,508 $31.78 $5,783 $33.36 $6,072 $35.03 Account Clerk $58,057 $4,838 $27.91 $5,080 $29.31 $5,334 $30.77 $5,601 $32.31 $5,881 $33.93 Clerk Typist II $54,263 $4,522 $26.09 $4,748 $27.39 $4,985 $28.76 $5,235 $30.20 $5,496 $31.71 Part-Time Positions
Recreation Supervisor -- $47.05 -- $49.40 -- $51.87 -- -- Special Projects Coordinator -- $34.51 -- $36.24 -- $38.05 -- -- Code Enforcement Officer -- $39.89 -- $41.88 -- $43.98 -- -- Police Records Clerk -- $31.92 -- $33.52 -- $35.19 -- -- Librarian I -- $30.95 -- $32.50 -- $34.13 -- --
Recreation Coordinator -- $30.95 -- $32.50 -- $34.13 -- -- Child Development Specialist -- $27.59 -- $28.97 -- $30.42 -- -- Professional Intern -- $24.87 -- $26.12 -- $27.42 -- -- Building Attendant -- $23.27 -- $24.43 -- $25.66 -- --
CITY OF SAN MARINO RESOLUTION NO. R-26-12
PAGE 5 OF 6
PAGE 497 of 671

CITY OF SAN MARINO

SALARY SCHEDULE
Effective July 1, 2026
Approved via Resolution No. R-26-12
Classification Annual Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Monthly Hourly Step A Step B Step C Step D Step E
Maintenance Assistant -- $23.27 -- $24.43 -- $25.66 -- -- Recreation Specialist -- $21.97 -- $23.07 -- $24.22 -- -- Library Assistant -- $21.74 -- $22.83 -- $23.97 -- --
Library Monitor -- $20.73 -- $21.76 -- $22.85 -- --
Police Cadet -- $20.45 -- $21.48 -- $22.55 -- --
Library Clerk -- $19.00 -- $19.95 -- $20.95 -- --
Library Page -- $18.78 -- $19.72 -- $20.70 -- --
Park Attendant -- $18.78 -- $19.72 -- $20.70 -- --
Recreation Program Leader -- $18.78 -- $19.72 -- $20.70 -- -- Note: Part-time positions max out at Step C
CITY OF SAN MARINO RESOLUTION NO. R-26-12
PAGE 6 OF 6
PAGE 498 of 671
CITY OF SAN MARINO RESOLUTION NO. R-26-13

Page 1 of 3 ends

RESOLUTION NO. R-26-13

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA, AMENDING THE

UNREPRESENTED EMPLOYEES SALARY AND

BENEFITS SCHEDULE FOR THE PERIOD COVERING
JULY 1, 2024 THROUGH JUNE 30, 2027 TO INCLUDE THE

POSITION OF PART-TIME RECREATION

COORDINATOR
WHEREAS, Section 02.05.01(A) of the City Code provides that salary and benefits plans for employees are a part of the City’s personnel rules and regulations when approved by resolution of the City Council; and
WHEREAS, Section 02.05.01(D) provides that the City Manager shall prepare salary and benefit schedules for presentation to the City Council; and WHEREAS, a job classification for the position of Part-Time Recreation Coordinator was previously adopted by the City Council and the salary was adopted via Resolution R-25-37 on November 12, 2025; and
WHEREAS, this Recreation Coordinator position is part-time, therefore is unrepresented; and
WHEREAS, the City Council previously adopted a compensation plan for unrepresented employees; and
WHEREAS, this resolution shall supersede any and all resolutions pertaining to the unrepresented employees salary and benefits schedule, including, R-22-38, R-22-43, R-22-46, R24-04, R-24-16, and R-24-34 pertaining to unrepresented employees salary and benefits schedule for the period covering July 1, 2024 through June 30, 2027.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. That the “Unrepresented Employees Salary and Benefit Schedule” for the period covering July 1, 2024 to June 30, 2027, as attached hereto, and made a part hereof shall be adopted as the salary and benefit schedule for unrepresented employees in the City of San Marino.

SECTION 2. That the “Unrepresented Employees Salary and Benefit Schedule” shall become a part of the City’s personnel rules and regulations.

SECTION 3. That the “Unrepresented Employees Salary and Benefit Schedule” for the period covering July 1, 2024 to June 30, 2027, as attached hereto shall include the position of PartTime Recreation Coordinator.

PAGE 499 of 671
CITY OF SAN MARINO RESOLUTION NO. R-26-13

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PASSED, APPROVED, AND ADOPTED, at a Regular Meeting of the City Council of the City of San Marino, California, on this 29th day of May, 2026.

TONY CHOU, MAYOR

ATTEST:

ALISON WALKER, CITY CLERK
PAGE 500 of 671
CITY OF SAN MARINO RESOLUTION NO. R-26-13

Page 3 of 3 ends

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Alison Walker, City Clerk of the City of San Marino, California, hereby certify that Resolution No R-26-13 was adopted by the City Council of the City of San Marino at a regular meeting held on the 29th day of May, 2026, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
PAGE 501 of 671

UNREPRESENTED EMPLOYEES

SALARY AND BENEFITS SCHEDULE

PERIOD COVERING
JULY 1, 2024 THROUGH JUNE 30, 2027
AS AMENDED BY RESOLUTION NO. R-26-13
SECTION 1. INTRODUCTION
This salary and benefit schedule shall represent the compensation program provided to unrepresented employees of the City of San Marino for the period July 1, 2024 through June 30, 2027. Unrepresented employees include department directors/chiefs, managers, and part-time employees. All full-time unrepresented employees are designated FLSA “exempt.” SECTION 2. WAGE AND SALARY
SECTION 2.1. ADMINISTRATION OF BASIC COMPENSATION PLAN.

Effective July 1, 2024, July 1, 2025, and July 1, 2026, all classifications shall receive a base salary increase of four (4%) percent each year.

A schedule of job classifications together with salary rate ranges is set forth in Exhibit A and attached hereto. Said salary rates shall be effective as indicated.

Notwithstanding the classification’s exempt status, the Fire Division Chief classification shall receive time-and-one-fifth (1.2 times the employee’s regular rate of pay) compensation for administrative duties worked beyond 112.31 hours in a pay period. In circumstances where an employee in the Fire Division Chief classification assumes supplemental responsibilities on a temporary basis, a maximum duration of 12 consecutive months, the Fire Chief, with the City Manager’s approval, is authorized to grant up to an additional 10% of compensation at the employee’s base salary rate for the duration of the assignment.

In circumstances where a Department Director assumes responsibility for an additional department, the City Manager is authorized to grant an additional 10%-15% of compensation at the employee’s base salary rate for the duration of the assignment, to be effective after the first two weeks have elapsed per occurrence.

Management employees promoted to their position from within City employment shall receive at least a five percent (5%) salary increase. Management employees appointed from outside City employment shall receive a salary at the level approved by the City Manager.

Management employees shall be eligible for a merit increase within their appropriate salary range following the successful conclusion of their initial probationary period (for those who serve a probationary period), and each twelve (12) months thereafter, following an evaluation of the employee by the City Manager or his/her designee.

Employees with unsatisfactory performance shall not receive a merit increase.

PAGE 502 of 671
SECTION 2.2 LONGEVITY PAY.

Full-time employees shall be eligible to receive additional monthly compensation of base salary at the completion of the designated full-time years of service with the City of San Marino as set forth in the table below:

Years of Service % of Base Salary Per Month
Year 10 2%
Year 15 4%
Year 20 6%
Longevity Pay compensation shall occur the pay period following the completion of the total years of service.

SECTION 2.3. BILINGUAL PAY.

Full-time employeeswho demonstrate conversational verbal fluency in Cantonese, Taiwanese, Mandarin, and/or Spanish (or any other language as determined by the City Manager) shall receive compensation in the amount of $100 per month. In exchange, the employee agrees to use his/her fluency to communicate and translate as needed.

Qualification for bilingual pay shall be subject to successful completion of a proficiency exam as determined by the Human Resources Director. Bilingual pay will start at the beginning of the pay period immediately following the employee's successful completion of a proficiency exam. Biennial requalification will be required for continuation of bilingual pay.

The total number of positions authorized for bilingual pay at any one time is at the discretion of the City Manager.

SECTION 2.4. EDUCATION INCENTIVE PAY.

Full-time employees that possess a degree from an accredited university in a related field that is not required by the job classification or governing agency (i.e. P.O.S.T.) or maintain a license (i.e. CPA or PE) that is not required by the job classification, shall be eligible to receive Education Incentive Pay as set forth in the table below:

Degree Per Month
Bachelor’s $200
Master’s, CPA, PE $400
The City will provide an Education Incentive Pay only for the highest degree earned.

Employees must present a copy of their Degree(s) to the Human Resources Department in order to determine eligibility. Education Incentive Pay will start at the beginning of the pay period immediately following the employee successfully meeting all of the requirements.

PAGE 503 of 671
SECTION 3. TUITION REIMBURSEMENT
Full-time employees are eligible for reimbursement for costs incurred during the fiscal year related to pursuing a formal college degree related to their field of work and subject to prior approval by the City Manager. Costs for books, fees and tuition are eligible for reimbursement.

Maximum annual reimbursement is two thousand-five hundred ($2,500.00) dollars per employee.

Actual amount may vary based on available funds and the number of members submitting for reimbursement and the total amount requested by applicants. Maximum annual funds available for the program is five thousand ($5,000.00) dollars. Amount of funds to be dispersed will be established at the end of the fiscal year and will be based on the number of applicants and the total amount requested.

If the total amount requested exceeds five thousand ($5,000.00) dollars, then the two thousandfive hundred ($2,500.00) dollars maximum per applicant will be reduced for all applicants to an amount which will result in a cumulative maximum of five thousand ($5,000.00) dollars. • Example 1 – Five (5) members apply. One (1) for two thousand-five hundred ($2,500.00) dollars and the others for one thousand ($1,000.00) dollars each. The maximum benefit would be reduced to one thousand ($1,000.00) dollars for each applicant. • Example 2 - Three (3) members apply. Two (2) for two thousand-five hundred ($2,500.00) dollars and one (1) for one thousand ($1,000.00) dollars. The maximum benefit would be reduced to two thousand ($2,000.00) dollars for each applicant.

SECTION 4. TECHNOLOGY LOAN PROGRAM
The Technology Loan Program is intended to assist full-time employees who want to purchase computers, software, and peripheral equipment. Authorized, purchases are intended to upgrade employee skills in current technology that can be used on the job. In order to be eligible to participate in the Technology Loan Program, employees must have been employed with the City of San Marino for at least one (1) year. An employee may apply for a Technology Loan for up to two thousand four hundred ($2,400.00) dollars as long as the prior loan has been paid in full. The Loan must be paid back in full within twenty-four (24) months following disbursement.

Prior to participating in the Employee Technology Loan Program, employees must agree and accept the terms and conditions of the Technology Loan Promissory Note, which is available in the Human Resources Department, and is subject to City Manager approval.

At the time of termination of employment (voluntary or involuntary), any outstanding balance of the loan will be due immediately and payable to the City before the final pay is released.

A maximum of five (5) new Technology Loans will be provided in a fiscal year subject to available funds.

PAGE 504 of 671
SECTION 5. VEHICLE USE
DEPARTMENT DIRECTORS’ VEHICLE ALLOWANCE
The following Director positions will be provided a two hundred dollar ($200.00) per month car allowance to compensate employees for the use of their personal vehicles in the performance of, and related to his/her duties:

Community Services Director
Community Development Director
Finance Director
Human Resources Director

USE OF CITY VEHICLES
The following positions may be assigned City vehicles, with the approval of the City Manager, for their use due to the unique nature of these positions and their responsibility at any and all times to be called upon to respond to emergency situations:

Police Chief*
Police Commander
Fire Chief*
Fire Division Chief
Parks & Public Works Director/City Engineer*
Public Works Manager
*In lieu of assigning a City vehicle, the City Manager may authorize a two hundred dollar ($200.00) per month car allowance to compensate employees for the use of their personal vehicles in the performance of, and related to his/her duties.

The City will provide all maintenance upkeep, fuels, and insurance on the assigned City vehicle. Personal use of the assigned City vehicle beyond commuting from home to work and work to home is prohibited, except during those times when the employee is on call. In those cases, the employees personal use is limited to the local area. Any employee issued a City vehicle agrees to hold the City harmless to waive all rights to seek damages for injury to him/herself for personal use of the vehicle. The waiver shall be prepared by the City.

Assignment of a City vehicle may be revoked or modified by the City Council, City Manager, or respective department without recourse by the employee.

SECTION 6. RETIREMENT
Employees eligible for participation in the CalPERS Retirement system shall be subject to the following rules. Employees not deemed eligible for membership in the CalPERS system shall participate in PARS.

PAGE 505 of 671

NEW MEMBERS
The Public Employees’ Pension Reform Act of 2013 (PEPRA) defines a “new member” as any of the following:
• A new hire who is brought into CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California public retirement system.
• A new hire who is brought into CalPERS membership for the first time on or after January 1, 2013, and who is not eligible for reciprocity with another California public retirement system.
• A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS employer after a break in service of greater than six months.

CLASSIC MEMBERS
CalPERS refers to all members that do not fit within the definition of a new member as “Classic Members.”
FIRE MANAGERS:

Effective January 1, 2013, the employees’ retirement formula shall be determined by a three-tier system:

Tier 1: For Classic Members hired by the City before July 1, 2006, the City has contracted with PERS to provide 3% at 50 Retirement Benefit with the single highest one-year salary calculated as final compensation. Employees shall pay the entire portion of the required 9% employee contribution on behalf of the employee to CalPERS.

Tier 2: For Classic Members hired by the City on or after July 1, 2006 and before January 1, 2013 the City has contracted with PERS to provide 3% at 55 Retirement Benefit with the single highest one-year salary calculated as final compensation. Employees shall pay the entire portion of the required 9% employee contribution on behalf of the employee to CalPERS.

Tier 3: For New Members, as defined by PEPRA, the City previously contracted with PERS to provide 2% at 57 Retirement Benefit with three years of their highest average salary calculated as final compensation. With the adoption of this year’s Firefighters’ Association MOU, the City will pursue execution of a contract amendment with CalPERS to establish a new PEPRA tier at the 2.7% @ 57 formula. Once the new tier is effective, all current Fire PEPRA employees will be transferred from the 2% @ 57 formula to the 2.7% @ 57 formula and all new Fire PEPRA employees will be enrolled in this new tier. The required employee contribution for new members is adjusted periodically by CalPERS.

PAGE 506 of 671
POLICE MANAGERS:

Effective January 1, 2013, the employees’ retirement formula shall be determined by a three-tier system:

Tier 1: For Classic Members hired by the City before November 18, 2012, the City has contracted with PERS to provide 3% at 50 Retirement Benefit with the single highest one-year salary calculated as final compensation. Employees shall pay the entire portion of the required 9% employee contribution on behalf of the employee to CalPERS.

Tier 2: For Classic Members hired by the City on or after November 18, 2012, the City has contracted with PERS to provide 2% at 55 Retirement Benefit with three years of their highest average salary calculated as final compensation. Employees shall pay the entire portion of the required 7% employee contribution on behalf of the employee to CalPERS.

Tier 3: For New Members, as defined by PEPRA, the City has contracted with PERS to provide 2% at 57 Retirement Benefit with three years of their highest average salary calculated as final compensation. The required employee contribution for new members is adjusted periodically by CalPERS.

MISCELLANEOUS (NON-SWORN) MANAGERS:

Effective January 1, 2013, the employees’ retirement formula shall be determined by a three-tier system:

Tier 1: For Classic Members hired by the City before July 1, 2012, the City has contracted with PERS to provide 2% at 55 Retirement Benefit with the single highest one-year salary calculated as final compensation. Employees shall pay the entire portion of the required 7% employee contribution on behalf of the employee to CalPERS.

Tier 2: For Classic Members hired by the City after July 1, 2012, the City has contracted with PERS to provide 2% at 60 Retirement Benefit with three years of their highest average salary calculated as final compensation. Employees shall pay the entire portion of the required 7% employee contribution on behalf of the employee to CalPERS.

Tier 3: For New Members, as defined by PEPRA, the City has contracted with PERS to provide 2% at 62 Retirement Benefit with three years of their highest average salary calculated as final compensation. The required employee contribution for new members is adjusted periodically by CalPERS.

PARTICIPATION IN PUBLIC AGENCY RETIREMENT SERVICES (PARS) Employees deemed ineligible for participation in the CalPERS Retirement System (typically part-time employees) shall participate in the PARS retirement program, which is a qualified alternative to Social Security. The Plan requires a 7.5% contribution per pay period, which shall be evenly split between the City and the employee.

PAGE 507 of 671

DEFERRED COMPENSATION
Effective July 1, 2024, all non-sworn full-time employees shall be eligible for a dollar-fordollar matching contribution to the City-sponsored deferred compensation program, up to a maximum City contribution of two hundred dollars ($200.00) per month. Effective July 1, 2022, all sworn full-time Police employees assigned to the Tier 3 Retirement formula (also known as “the PEPRA Tier”) shall be eligible for a dollar-for-dollar matching contribution to the Citysponsored deferred compensation program, up to a maximum of one hundred seventy-five ($175.00) dollars per month.

SECTION 7. MEDICAL AND OTHER HEALTH BENEFITS
SECTION 7.1. FLEXIBLE MEDICAL BENEFITS.

Effective February 1, 2009 the City of San Marino commenced participation in the Public Employees’ Medical and Hospital Care Act, Government Code Sections 22750 et. seq. The employer contribution for annuitants shall at all times equal employer contribution paid for active employees. Medical benefits shall be under the PERS medical program.

SECTION 7.2. OTHER HEALTH BENEFITS.

The City shall make available to current full-time employees group dental and vision programs, for as long as employee participation permits such programs to be provided. Employees may join or remove themselves or their dependents from participation in any program once annually. The City shall notify employees of the join/remove period by providing a notice with payroll at least three (3) weeks prior to the time period.

SECTION 7.3. EMPLOYEE PARTICIPATION.

All eligible employees (typically only full-time employees) shall be covered under the PERS medical program, except as provided for herein. The employee may select from the PERS plans which health program is best for the employee's family once annually. Employees may modify their dependent medical coverage under the PERS health plan as permitted by the insurance company. Should the program cost more than the City's contribution provided in this Article, the City shall deduct the additional funds from the employee's paycheck to pay the difference.

If an employee is able to provide proof of coverage under a spouse's or other health insurance plan, the employee need not obtain health insurance under the City's provided PERS medical program. All employees electing not to participate in the City's PERS medical program shall be required to:

1. Submit adequate written proof of medical coverage;

2. Provide the City with no less than thirty (30) days written notice before any such medical coverage is canceled; and

3. Execute a liability and hold harmless release form removing the City from all liability resulting from medical coverage or the lack thereof.

PAGE 508 of 671
SECTION 7.4. CITY CONTRIBUTION.

The City's contribution is established at two-hundred seventy-five dollars ($275.00) per month per annuitant and active eligible employee. This monthly contribution shall only increase as required by the Board of Administration of the Public Employees’ Retirement System or the State Legislature, as set forth in Government Code Section 22892.

The City of San Marino will establish a flexible floating fringe benefit pool (“FFBP”) for currently active employees. This “FFBP” shall not be used by any current annuitants or future annuitants. The purpose of the “FFBP” is to provide current active employees with additional health insurance, life insurance, vision insurance, disability insurance, and dental insurance.

Through June 30, 2027, the City of San Marino commits to fully funding the cost of the insurances or until the resolution is amended; whichever is later as noted above for the employee and all eligible dependents, capped at the rates for the Los Angeles County region of medical coverage.

In the event that the “FFBP” fails to cover the actual costs of the additional health insurance, required life insurance, vision insurance, required disability insurance, and dental insurance, the individual employee shall pay the difference. Any “FFBP” amount left unspent on actual insurance costs will be forfeited by the employee, with no option to cash it out, utilize it towards voluntary benefits, etc.

SECTION 7.5. LEGACY CASH-OUT PROGRAM.

In 2019, the City of San Marino discontinued the practice of permitting the unused amount of the FFBP to be cashed out by current and/or new employees. Only employees who were cashing out at the time of the previous MOU adoption were permitted to continue. That policy continues in this MOU. The employees who continue to have a cash-out amount are now part of this “Legacy Cash Out Program.” Said cash-out shall not be compensable to CalPERS as salary pursuant to California Code of Regulations, Chapter 2, Article 5, Section 572 (2CCR571). As before, all cashout amounts are capped and shall never increase from the current amounts, but may decrease, as follows.

All Legacy Cash Out participants who elect medical insurance coverage shall have the amount of their cash-out reduced on a penny-for-penny basis directly proportional to any increase to their insurance costs. For example, if an employee’s insurance costs increase by fifty dollars and seventy-five ($50.75) cents per month, that employee’s cash-out will reduce by fifty dollars and seventy-five ($50.75) per month. Effective July 1, 2022, any reduction becomes the new maximum cash-out amount for the employee and may decrease again in the future, but never increase.

PAGE 509 of 671
For Legacy Cash Out Program employees who waive medical insurance coverage, their cash-out amounts will be reduced by the average percent that the cash-out reduced for Legacy employees who elect medical insurance coverage. For example, if the Legacy employees who elect medical insurance see an overall average reduction of 3.75% in their collective cash-out amount, then Legacy employees who waive medical insurance will see a corresponding 3.75% reduction in their cash-out amounts. Effective July 1, 2022, any reduction becomes the new maximum cash-out amount for the employee and may decrease again in the future, but never increase.

SECTION 7.6. RETIREE PARTICIPATION.

Retirees, who have retired under a PERS retirement program after a minimum of five (5) years of full-time employment with the City or who have been authorized by the City Manager, shall be eligible to participate in the PERS medical program, the dental program and the vision plan provided by the City for current employees as provided in this Article.

Retirees and their dependents shall be eligible to remain in the PERS medical program for as long as they shall meet the requirements of said program. Retirees shall be eligible to participate in the other health programs provided for herein until they reach the age of sixty-five (65). Retirees may carry dependent coverage under the health programs (other than PERS medical) provided for herein until the dependent reaches the age of sixty-five (65).

Employees that retired prior to July 1, 2024 shall be provided two hundred seventy-five ($275.00) dollars per month to be used for payment toward the medical and health benefits contained herein. If a retiree selects a program(s) in excess of the amount provided by the City, the Retiree shall be responsible for paying the balance due. Should the retiree select a program(s) costing less than the amount provided by the City or elect not to have any coverage, the employee shall have no rights to the balance available.

The City shall increase the contribution available to retirees by the amount required by the PERS medical program.

Employees that retire after July 1, 2024 shall be provided the following retiree medical contributions based on years of service with the City of San Marino:

Years of Service Amount Per Month
5-10 Years $400
11-20 Years $600
21+ Years $800
The medical contribution is to be used for payment toward the medical and health benefits contained herein. If a retiree selects a program(s) in excess of the amount provided by the City, the Retiree shall be responsible for paying the balance due. Should the retiree select a program(s) costing less than the amount provided by the City or elect not to have any coverage, the employee shall have no rights to the balance available.

The City shall increase the contribution available to retirees by the amount required by the PERS medical program.

PAGE 510 of 671
SECTION 7.7. LONG TERM DISABILITY INSURANCE.

The City shall provide a Long-Term Disability (LTD) insurance program for affected employees. The cost for said LTD insurance shall be paid by the employee from the monthly City contribution noted earlier in this Section. All affected employees shall be required to participate in the Long-Term Disability insurance program.

The Short/Long-Term Disability program shall be with a thirty (30) day elimination period up to age 65.

SECTION 7.8. LIFE INSURANCE.

The City shall provide a life insurance benefit in the amount of fifty thousand dollars ($50,000.00) per employee. The cost for said life insurance shall be paid by the employee from the monthly City contribution.

All affected employees shall be required to participate in the life insurance program. An employee may buy additional life insurance at their own cost.

SECTION 7.9. PART-TIME EMPLOYEE PARTICIPATION.

Effective January 1, 2023, part-time employees may elect to participate in all eligible insurance programs at their own cost; there will be no City contribution. Eligibility determinations are made by the insurance plans themselves, but the City anticipates that dental, vision, life, disability, and supplemental programs will likely be available.

SECTION 8. NON-SWORN WORK SCHEDULES
Effective March 1, 2020, the following work schedule shall take effect for full-time non-sworn employees unless otherwise modified by the City Manager.

Monday-Thursday 7:00 a.m. to 5:00 p.m.

Friday 7:00 a.m. to 11:00 a.m.

Affected Employees Include:
• City Hall:
o Accounting Manager/Controller
o Assistant to the City Manager/ Community Engagement Manager o City Clerk
o Code Enforcement Manager
o Community Development Director
o Finance Director
o Human Resources Director
• Community Services:
o Community Services Director
o Recreation Manager
o Library Manager
PAGE 511 of 671
• Police:
o Police Records Manager
• Public Works:
o Parks & Public Works Director/City Engineer
o Public Works Manager
SECTION 9. HOLIDAYS
All full-time employees shall be entitled to the following twelve (12) holidays as days off with pay:
o New Year's Day
o President's Day
o Martin Luther King Jr. Day
o Memorial Day
o Fourth of July
o Labor Day
o Veteran's Day
o Thanksgiving Day
o Friday after Thanksgiving
o Christmas Eve
o Christmas Day
o New Year's Eve
A holiday is equivalent to the number of hours the employee is normally scheduled to work.

Full-time exempt employees required by the City Manager to work a holiday may (on an hour-forhour basis up to a maximum of one full day) credit those working hours to their Holiday Earned accrual account or use the equivalent number of hours by June 30th, subject to their supervisor’s approval of the day off.

SECTION 9.1. FLOATING HOLIDAY.

Full-time employees shall have one (1) floating holiday per calendar year on a use it or lose it basis. A floating holiday is equivalent to the number of hours the employee is normally scheduled to work. The date of the floating holiday may be selected by the employee but shall be subject to prior approval by their supervisor who shall consider the request of the employee and the needs of the City.

SECTION 10. SICK LEAVE
SECTION 10.1. FULL-TIME EMPLOYEES SICK LEAVE.

Sick leave shall be used solely for:
• Diagnosis, care or treatment of an existing health condition or preventative care for an employee or an employee’s family member(s). Family member includes parent (including step-parent), child (including step-child), spouse, registered domestic partner, parent-inlaw, sibling, grandchild, or grandparent.

PAGE 512 of 671
• To obtain relief or services related to being a victim of domestic violence, sexual assault, or stalking as described in Labor Code Section 230(c) and 230.1(a).

In the event an employee experiences a catastrophic illness, the employee may be credited donated sick leave hours from other employees’ sick leave accruals upon prior approval of the Human Resources Director. The employee must first exhaust all their sick and vacation leave prior to receiving any sick leave donation. Catastrophic leave will be approved upon presentation of a “medical certification of a serious health condition.”
Each full-time employee shall accrue five (5) hours of sick leave time at the end of each pay period not to exceed ten (10) hours per month, up to a maximum of two-hundred and forty (240) hours. Upon reaching the maximum accrual allowed, accrued hours received above the maximum shall be placed in a “bank,” only to be used in the event of a catastrophic illness with the approval of the Human Resources Director.

Employees requesting time off under this policy shall provide as much advance notice as possible to their immediate supervisor by submitting a “Leave Request” form.

An employee who has been absent from work due to illness shall complete a "Leave Request" form on the day he/she returns to work indicating the date, times and nature of illness.

Newly-hired full-time employees shall receive sixty (60) hours of sick leave time on the date of initial hire as an advance for accruals, and shall be eligible to begin the monthly accrual provided for herein beginning the first day of the month following completion of six (6) months of employment.

No portion of this Section shall be deemed to prevent an employee from utilizing other accrued leave time, if available, for the purpose of medical or sick leave.

Full-time management employees may elect to cash out sick leave balances in excess of one hundred and sixty (160) hours at a rate of fifty ($0.50) cents on the dollar of their base hourly rate of pay. Employees must maintain a minimum of one hundred and sixty (160) hours of sick leave in order to be compensated. Accruals will be based on balances during the last pay period of each fiscal year. Employees shall have no vested rights in the accrued sick leave time upon termination with the City.

SECTION 10.2. PART-TIME EMPLOYEES SICK LEAVE.

On January 1, 2024, part-time employees shall be credited an additional sixteen (16) hours of sick leave to their sick leave bank and on July 1st of each fiscal year thereafter, the City shall provide part-time employees sick leave in a lump sum of forty (40) hours to use for scheduled hours missed, and for permitted purposes as described below:

1. Diagnosis, care, or treatment of an existing health condition of the employee or the employee’s family member,

2. Preventive care for the employee or the employee's family member;

3. For an employee who is a victim of domestic violence, sexual assault, or stalking.

PAGE 513 of 671
“Family Member” for purposes of this policy includes parent (including step-parent and parent-in-law), child (including step-child), spouse, registered domestic partner, sibling, grandparent, and grandchildren. Employees requesting time off under this policy shall provide as much advance notice as possible to their immediate supervisor by submitting a “Leave Request” form.

Employees may use accrued Sick Leave only after completing ninety (90) days of employment with the City. Employees who work less than ninety (90) days with the City are not entitled to use any Sick Leave. The days worked for the City, by an employee who separates from the City and is rehired within twelve (12) months from the date of separation, will count toward the ninety (90) day qualification period. Additionally, the paid sick leave law requires that an employee’s unused sick leave be restored to them if they return to the same employer within twelve (12) months from their previous separation.

Unused sick leave shall not be carried over to the following fiscal year.

SECTION 11. BEREAVEMENT LEAVE
On the death of a member of an employee's immediate family; meaning spouse, natural or adopted child, step-child, grandchild, brother, sister, parent, grandparent, parent-in-law, brotherin-law or sister-in-law, step-parent, step-brother, step-sister, or other relative living in the same household, the full-time or part-time employee shall be granted up to five (5) days of bereavement leave for each qualifying occurrence. Only full-time employees are eligible for paid bereavement leave. The five (5) days of bereavement leave do not have to be taken consecutively; leave can be intermittent. The employee must take the bereavement leave within three (3) months of the date of the family member’s death. Employees must provide documentation to support the leave to the Human Resources Department within thirty (30) days of the first day of leave.

Upon request, the City Manager may grant paid bereavement leave in excess of the leave provided herein.

SECTION 12. VACATION LEAVE
All full-time employees shall accrue vacation leave in accordance with the following formula:
(a) 9.5 hours for each month during the first (1st) through fifth (5th) year of employment (114.0 hours annually).
(b) 10.0 hours for each month during the sixth (6th) year of employment (120.0 hours annually).
(c) 11.0 hours for each month during the seventh (7th) year of employment (132.0 hours annually).
(d) 11.5 hours for each month during the eighth (8th) year of employment (138.0 hours annually).

PAGE 514 of 671
(e) 12.0 hours for each month during the ninth (9th) through the nineteenth (14th) year of employment (144.0 hours annually).
(f) 13.5 hours for each month during the fifteenth (15th) through the nineteenth (19th) year of employment (162 hours annually).
(g) 15.5 hours for each month during the twentieth (20th) through the twenty-fifth (25th) year of employment (186.0 hours annually).
(h) 17.0 hours for each month beginning with the twenty-sixth (26th) year of employment (204.0 hours annually).

Vacation leave shall be deemed as having been accrued by the employee only at the end of the pay period in which the employee was in the service of the City. If employment begins prior to the fifteenth (15th) of the month, vacation leave shall be accrued for that month. If employment begins after the fifteenth (15th) of the month vacation leave shall be accrued beginning with the first (1st) day of the following month. If termination occurs prior to the sixteenth (16th) day of the month no vacation leave shall be accrued for that month.

Accrual at the next highest incremental rate shall begin at the end of the first pay period ending after the employee's anniversary date of original employment with the City, regardless of any promotions or demotions. If the anniversary date is the first (1st) of the month the higher rate shall be credited for that month. If the anniversary date is the sixteenth (16th) of the month the higher rate shall begin with the first (1st) day of the following month.

Employees shall be eligible to accrue a maximum of two and a quarter (2.25) times the annual vacation leave for which the employee is eligible pursuant to this Section. Vacation leave in excess of the maximum accrual shall be compensated on the regular payroll following the month in which the maximum accrual was attained at the hourly rate pay in effect in the month of accrual.

Accrual in excess of the maximum permitted herein may be granted by the City Manager if special circumstances so warrant.

SECTION 12.1 VACTION LEAVE CREDIT FOR DIRECTORS
At the City Manager’s discretion, Directors shall be eligible to receive service credit for prior paid public service for the purpose of determining their annual vacation leave accrual rate.

At no time shall Directors receive more than ten (10) years’ service credit. To establish prior paid public service credit, the Human Resources Department will verify the years of service with CalPERS or other public agency retirement system.

SECTION 13. ADMINISTRATIVE LEAVE
All full-time employees shall be eligible for administrative leave in recognition of the additional hours required in performance of their duties. Administrative leave shall be taken only upon the approval of the City Manager. Administrative leave shall be accrued at the end of the first pay period beginning after July 1st of each year and shall not be carried beyond the fiscal year in which it is accrued, and remaining administrative leave time shall not be compensated.

PAGE 515 of 671
SECTION 13.1 ADMINISTRATIVE LEAVE FOR DIRECTORS
Each July, Directors may be credited up to one hundred (100) hours of Administrative Leave at the discretion of the City Manager. Administrative Leave does not rollover from year to year and the payment at termination only applies to the Administrative Leave that is accrued, and unused, during the fiscal year of the termination.

SECTION 13.2 ADMINISTRATIVE LEAVE FOR FULL-TIME MANAGEMENT

EMPLOYEES
Each July, full-time management employees may be credited up to eighty (80) hours of Administrative Leave annually at the discretion of the City Manager. Administrative Leave does not rollover from year to year and the payment at termination only applies to the Administrative Leave that is accrued, and unused, during the fiscal year of the termination.

SECTION 14. OTHER LEAVES OF ABSENCE
Full-time employees may be eligible for absence without pay for periods of up to thirty (30) days upon approval of the City Manager.

Full-time employees may be eligible for absence with or without pay for a period of not more than one (1) year upon approval of the City Manager and the City Council.

SECTION 15. PROBATION UPON APPOINTMENT
Department Director and part-time employees are designated as “at-will.” All other unrepresented employees who are not at-will and are appointed from outside City employment shall be subject to a twelve (12) month probationary period following their appointment to a management position, unless extended or shortened by the City Manager for no more than six months in either direction. An unrepresented not at-will current City employee who is promoted shall serve a six (6) month probationary period, unless extended or shortened by the City Manager for no more than six months in either direction.

SECTION 16. UNIFORMS
Employees required to regularly wear a uniform as part of their duties for the City shall have the uniforms provided by the City, unless otherwise specified below.

The Fire Chief and Fire Division Chief(s) shall be provided the sum of two hundred dollars ($200.00) each year for maintenance of regular fire uniforms.

The Police Chief and Police Commanders shall be provided the sum of one thousand dollars ($1000.00) each year for maintenance and purchase of police uniforms.

The Public Works Manager, Code Enforcement Manager, and part-time Code Enforcement Officer(s) shall be provided the sum of three hundred dollars ($300.00) each year for replacement of work boots.

PAGE 516 of 671
SECTION 17. SEVERANCE PROVISION FOR AT-WILL DEPARTMENT HEADS In recognition of the fact that Department Heads serve at the will and pleasure of the City Manager (with City Council concurrence), the City Manager may offer severance pay to any Department Head who is terminated involuntarily or pursuant to a negotiated separation agreement, in an amount not to exceed four months of base salary.

The amount of such severance shall be subject to the following provisions:

1. An employee must have at least twelve (12) months of service as a Department Head with the City.

2. An employee may be eligible for up to four (4) months of base salary based on years of service as a Department Head, as follows:
• 0-12 months - No Severance
• Completion of 12 months - 1 month of severance pay
• Completion of 24 months - 2 months of severance pay
• Completion of 36 months - 3 months of severance pay
• Completion of 48 months - 4 month of severance pay

3. Any severance pay is conditioned on the execution of a full release and waiver as to all employment-related issues by the Department Head.

4. This provision shall not apply to any retirement (either service or disability), death, and/or any voluntary resignation by a Department Head.

SECTION 18. APPEARANCE GUIDELINES
The City’s 2020 Business Attire and Grooming Policy (Non-Sworn) has been updated to provide for a casual Friday. All non-sworn employees are subject to this policy, which is included here as Exhibit B.

PAGE 517 of 671
EXHIBIT “A”

WAGE BENEFIT SCHEDULE
Executive Managers
Monthly Rates Effective: 7/1/2024
Step A Step B Step C Step D Step E
Fire Chief $16,217 $21,684
Chief of Police $16,217 $21,684
Community
Development
Director $14,454 $17,569
Finance Director $14,454 $17,569
Human Resources
Director $14,454 $17,569
Parks & Public
Works Director /City
Engineer. $14,454 $17,569
Community Services
Director $12,667 $15,397
Assistant to the City
Manager $9,928 $12,067
PAGE 518 of 671
Executive Managers
Monthly Rates Effective: 7/1/2025
Step A Step B Step C Step D Step E
Fire Chief $16,866 $22,551
Chief of Police $16,866 $22,551
Community
Development
Director $15,032 $18,272
Finance Director $15,032 $18,272
Human Resources
Director $15,032 $18,272
Parks & Public
Works Director/ City
Engineer. $15,032 $18,272
Community Services
Director $13,173 $16,013
Assistant to the City
Manager $10,325 $12,550
PAGE 519 of 671
Executive Managers
Monthly Rates Effective: 7/1/2026
Step A Step B Step C Step D Step E
Fire Chief $17,541 $23,453
Chief of Police $17,541 $23,453
Community
Development
Director $15,633 $19,003
Finance Director $15,633 $19,003
Human Resources
Director $15,633 $19,003
Parks & Public
Works Director /City
Engineer. $15,633 $19,003
Community Services
Director $13,700 $16,653
Assistant to the City
Manager $10,738 $13,052
PAGE 520 of 671
Managers
Monthly Rates Effective: 7/1/2024
Step A Step B Step C Step D Step E
Police
Commander $13,825 $14,516 $15,242 $16,004 $16,804
Fire Division
Chief $13,825 $14,516 $15,242 $16,004 $16,804
Public Works
Manager $9,928 $10,424 $10,945 $11,493 $12,067
Accounting
Manager/
Controller $9,928 $10,424 $10,945 $11,493 $12,067
Library
Manager $9,928 $10,424 $10,945 $11,493 $12,067
Police
Records
Manager $9,928 $10,424 $10,945 $11,493 $12,067
Recreation
Manager $9,928 $10,424 $10,945 $11,493 $12,067
Code
Enforcement
Manager $9,928 $10,424 $10,945 $11,493 $12,067
City Clerk $9,928 $10,424 $10,945 $11,493 $12,067
PAGE 521 of 671
Managers
Monthly Rates Effective: 7/1/2025
Step A Step B Step C Step D Step E
Police
Commander $14,378 $15,097 $15,852 $16,644 $17,476
Fire Division
Chief $14,378 $15,097 $15,852 $16,644 $17,476
Public Works
Manager $10,325 $10,841 $11,383 $11,952 $12,550
Accounting
Manager/
Controller $10,325 $10,841 $11,383 $11,952 $12,550
Library
Manager $10,325 $10,841 $11,383 $11,952 $12,550
Police
Records
Manager $10,325 $10,841 $11,383 $11,952 $12,550
Recreation
Manager $10,325 $10,841 $11,383 $11,952 $12,550
Code
Enforcement
Manager $10,325 $10,841 $11,383 $11,952 $12,550
City Clerk $10,325 $10,841 $11,383 $11,952 $12,550
PAGE 522 of 671
Managers
Monthly Rates Effective: 7/1/2026
Step A Step B Step C Step D Step E
Police
Commander $14,953 $15,701 $16,486 $17,310 $18,175
Fire Division
Chief $14,953 $15,701 $16,486 $17,310 $18,175
Public Works
Manager $10,738 $11,275 $11,839 $12,430 $13,052
Accounting
Manager/
Controller $10,738 $11,275 $11,839 $12,430 $13,052
Library
Manager $10,738 $11,275 $11,839 $12,430 $13,052
Police
Records
Manager $10,738 $11,275 $11,839 $12,430 $13,052
Recreation
Manager $10,738 $11,275 $11,839 $12,430 $13,052
Code
Enforcement
Manager $10,738 $11,275 $11,839 $12,430 $13,052
City Clerk $10,738 $11,275 $11,839 $12,430 $13,052
PAGE 523 of 671
Part-Time Employees
Hourly Rates Effective: 7/1/2024
Step A Step B Step C
Recreation Supervisor $43.50 $45.67 $47.96
Special Projects Coordinator $31.91 $33.51 $35.18
Code Enforcement Officer $36.88 $38.72 $40.66
Police Records Clerk $29.51 $30.99 $32.54
Librarian I $28.62 $30.05 $31.55
Child Development Specialist $25.51 $26.78 $28.12
Professional Intern $23.00 $24.15 $25.35
Assistant Pool Manager $22.32 $23.44 $24.61
Building Attendant $21.51 $22.59 $23.72
Maintenance Assistant $21.51 $22.59 $23.72
Recreation Specialist $20.31 $21.33 $22.39
Water Safety Instructor $20.31 $21.33 $22.39
Library Assistant $20.10 $21.11 $22.16
Library Monitor $19.16 $20.12 $21.13
Police Cadet $18.91 $19.86 $20.85
Library Clerk $17.57 $18.45 $19.37
Library Page $17.36 $18.23 $19.14
Park Attendant $17.36 $18.23 $19.14
Recreation Program Leader $17.36 $18.23 $19.14
Lifeguard $17.36 $18.23 $19.14
PAGE 524 of 671
Part-Time Employees
Hourly Rates Effective: 7/1/2025
Step A Step B Step C
Recreation Supervisor $45.24 $47.50 $49.88
Special Projects Coordinator $33.19 $34.85 $36.59
Code Enforcement Officer $38.36 $40.27 $42.29
Police Records Clerk $30.69 $32.23 $33.84
Librarian I $29.76 $31.25 $32.81
Recreation Coordinator $29.76 $31.25 $32.81
Child Development Specialist $26.53 $27.85 $29.25
Professional Intern $23.92 $25.11 $26.37
Assistant Pool Manager $23.22 $24.38 $25.60
Building Attendant $22.38 $23.49 $24.67
Maintenance Assistant $22.38 $23.49 $24.67
Recreation Specialist $21.12 $22.18 $23.29
Water Safety Instructor $21.12 $22.18 $23.29
Library Assistant $20.91 $21.95 $23.05
Library Monitor $19.93 $20.93 $21.97
Police Cadet $19.67 $20.65 $21.68
Library Clerk $18.27 $19.18 $20.14
Library Page $18.05 $18.96 $19.90
Park Attendant $18.05 $18.96 $19.90
Recreation Program Leader $18.05 $18.96 $19.90
Lifeguard $18.05 $18.96 $19.90
PAGE 525 of 671

Part-Time Employees
Hourly Rates Effective: 7/1/2026
Step A Step B Step C
Recreation Supervisor $47.05 $49.40 $51.87
Special Projects Coordinator $34.51 $36.24 $38.05
Code Enforcement Officer $39.89 $41.88 $43.98
Police Records Clerk $31.92 $33.52 $35.19
Librarian I $30.95 $32.50 $34.13
Recreation Coordinator $30.95 $32.50 $34.13
Child Development Specialist $27.59 $28.97 $30.42
Professional Intern $24.87 $26.12 $27.42
Assistant Pool Manager $24.15 $25.35 $26.62
Building Attendant $23.27 $24.43 $25.66
Maintenance Assistant $23.27 $24.43 $25.66
Recreation Specialist $21.97 $23.07 $24.22
Water Safety Instructor $21.97 $23.07 $24.22
Library Assistant $21.74 $22.83 $23.97
Library Monitor $20.73 $21.76 $22.85
Police Cadet $20.45 $21.48 $22.55
Library Clerk $19.00 $19.95 $20.95
Library Page $18.78 $19.72 $20.70
Park Attendant $18.78 $19.72 $20.70
Recreation Program Leader $18.78 $19.72 $20.70
Lifeguard $18.78 $19.72 $20.70
PAGE 526 of 671
RESOLUTION NO. R-26-14

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, AMENDING THE JOB CLASSIFICATION

OF FACILITIES SUPERVISOR- COMMUNITY SERVICES
WHEREAS, San Marino Municipal Code section 02.05.01 provides that the City Manager shall prepare position classifications for City employees, subject to City Council approval; and WHEREAS, the City Manager has determined that the job classification for the position of Facilities Supervisor- Community Services needs to be amended; and WHEREAS, the job classification title of Facilities Supervisor- Community Services is changing to Facilities Supervisor; and
WHEREAS, Resolution No. R-26-12 sets forth the salary for City employees; and WHEREAS, the City has met and conferred with the San Marino City Employees’ Association (CEA) for represented positions; and
WHEREAS, per the San Marino Municipal Code section 02.05.01, it is necessary for the City Council to approve the amendment of classification for the position of Facilities Supervisor.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California, as follows:

SECTION 1. The City Council hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the City Council.

SECTION 2. The job classification for the position of Facilities Supervisor is hereby amended to read as set forth on the attached Exhibit A.

SECTION 3. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.

SECTION 5. Effective Date: This Resolution shall become effective immediately upon adoption.

PAGE 527 of 671
CITY OF SAN MARINO RESOLUTION NO. R-26-14

Page 2 of 4 ends

PASSED, APPROVED AND ADOPTED, at a meeting of the City Council of the City of San Marino, California, on this 29
th day of May, 2026.

TONY CHOU, MAYOR

CITY OF SAN MARINO

ATTEST:

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
PAGE 528 of 671
CITY OF SAN MARINO RESOLUTION NO. R-26-14

Page 3 of 4 ends

EXHIBIT “A”
PAGE 529 of 671
CITY OF SAN MARINO RESOLUTION NO. R-26-14

Page 4 of 4 ends

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Alison Walker, City Clerk of the City of San Marino, California, hereby certify that Resolution No R-26-14 was adopted by the City Council of the City of San Marino at a regular meeting held on the 29
th day of May, 2026, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
PAGE 530 of 671
J
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Joseph Montes, City Attorney
DATE: May 29, 2026
SUBJECT: REPORT ON EMERGENCY ACTIONS TAKEN TO
REPAIR/REMEDIATE FIRE STATION 91 AND REQUEST TO

EXTEND EMERGENCY PROCUREMENT PURSUANT TO
PUBLIC CONTRACTS CODE SECTION 22050 AND SAN
MARINO MUNICIPAL CODE SECTION 2.06.05(A)(8)

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
Fire Station 91, San Marino’s sole Fire Station is an essential public safety facility located within the City of San Marino that houses firefighting apparatus, emergency medical equipment, and fire personnel who provide emergency response services to the residents and businesses of the City. The facility is critical to the City's ability to deliver uninterrupted fire suppression and emergency medical response capabilities to the community.

City staff recently discovered that a long-term water leak within the Fire Station has caused significant and extensive water damage to the structure.

The damage includes deterioration of walls, flooring, electrical systems, and other building components critical to the continued safe operation of the fire station.

Upon discovery of the water damage, the City Manager, acting pursuant to the authority delegated under San Marino Municipal Code Section Tony Chou, Mayor
Calvin Lo, Vice Mayor
John Chou, Council Member
Hunter Chang, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 531 of 671

04.03.02(A), proclaimed a public emergency in connection with the water damage at the Fire Station and authorized immediate actions to assess, remediate, and repair the damage. Section 02.06.05(A)(8) of the San Marino Municipal Code delegates to the City Manager the power to proclaim a public emergency, as defined in Public Contract Code Section 1102, to immediately take all actions directly required by the emergency, to procure needed goods, services, and public projects, and to contract for public projects without informal or formal bidding.

At the April 24, 2026, City Council meeting, the City Council unanimously approved Resolution No. R-26-08, ratifying the City Manager’s proclamation of emergency and authorizing emergency procurement of construction and other related services to repair/remediate Fire Station 91. That resolution and governing law require that a report on progress be provided at each Council meeting and a decision be made as to whether to extend the emergency proclamation to facilitate continued emergency procurement.

DISCUSSION
Since the Council’s action, staff have been working with the City’s insurer, the California Joint Powers Insurance Authority (CJPIA) and their designees to prepare for the remediation and repair work. The following work is currently in various stages of progress:
- Executed and completed an initial contract with ServePro for initial response, assessment, and rental equipment. Final invoice is pending. - Executed and completed a contract with Enviro Check for a variety of biological testing services. Cost for services was $2,590.00. - Executed a contract with Mobile Modular for the rental of temporary office and housing facilities for the Fire Department personnel. The facilities are expected to be delivered to the Civic Center during the week of May 11th. Current cost estimate is $44,245.51.
- Executed a contract with BluSky Restoration Contractors, LLC for remediation work. Current cost estimate is $120,919.68. - Negotiating a scope of work and contract with BluSky Restoration Contractors, LLC for repair work. Costs are unknown at this time. - Negotiating a contract with Griffin Structures for construction management services to oversee the work of BluSky Restoration Contractors, LLC. Current cost estimate is $58,721.
- Coordinating with the City’s Information Technology (IT) servicer SDI to fulfill the various IT needs related to the move out of the Fire Station and into the temporary facilities. Costs are unknown at this time.

PAGE 532 of 671
- Executed a contract with Westnet for fire personnel alerting equipment installation. Current cost estimate is $18,651.06.

At the time of publication of this report, the temporary living and office facilities have been delivered and installed in the City yard. Construction work to facilitate utility connections to both of these temporary facilities is currently underway. IT services are currently being installed in the temporary facilities as well. It is anticipated that the temporary faciliites will be ready to be occupied by staff by June 1, 2026, at which point remediation work within the Fire Station should begin.

It is unknown at this time whether additional emergency procurements will be required for the restoration work at Fire Station 91, but staff anticipates having a better understanding in that regard as repair activity progresses and undertaking the standard procurement procedures will unnecessarily delay repair and remediation of Fire Station 91. Accordingly, it is recommended that the Council determine that the emergency action approved in Resolution No.

R-26-08 be continued to facilitate expeditious repair and restoration of the Fire Station.

Ongoing Review Requirements
Pursuant to Public Contract Code Section 22050(c) and San Marino Municipal Code Section 02.06.05(A)(8), the City Council must review the emergency action at each regularly scheduled meeting and determine, by a four-fifths (4/5) vote, whether there is a need to continue the emergency action and whether that work should continue without the benefit of informal or formal bidding. The City Council shall terminate the emergency action at the earliest possible date that conditions warrant so that the remainder of the emergency action may be completed by giving notice for bids to let contracts. Staff will report to the City Council on the status of the emergency project at its next regularly scheduled meeting and at each regular meeting thereafter, as required by the Public Contract Code, until the repairs are completed.

Environmental Analysis
The emergency repairs to Fire Station 91 are categorically exempt from the requirements of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15301 (Existing Facilities) and Section 15269 (Emergency Projects).

PAGE 533 of 671

FISCAL IMPACT & PROCUREMENT REVIEW
The full cost of the emergency repair work at Fire Station 91 is not yet known and will depend upon the scope of remediation required once a full assessment of the water damage has been completed. The City Manager will negotiate contracts with qualified contractors and vendors necessary to assess, remediate, and repair the damage. Even though there is no formal bid process required in emergency projects, the City Manager will make reasonable efforts to obtain competitive pricing where feasible and consistent with the urgency of the emergency. All contracts entered into pursuant to the Resolution shall be subject to applicable prevailing wage requirements. Staff will provide the City Council with regular updates on expenditures incurred pursuant to the Resolution at each regularly scheduled meeting.

While the costs of the emergency repair work are unknown at this time, the City anticipates a significant portion to be covered by the City’s property insurance policies with the California Joint Powers Insurance Authority subject to the City’s coverage limits. At a minimum, the City expects to be responsible for the insurance policy’s deductible of $15,000. Expenses not covered by insurance will be paid for out of the City’s General Fund Unassigned Fund Balance (Reserves).

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council receive the report of repair/remediation actions undertaken to date and extend the emergency by a 4/5 vote to facilitate expeditious restoration of Fire Station 91. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
"I move to receive and file the report of repair/remediation actions undertaken to date and to extend the emergency action approved in Resolution No. R-26- 08 to facilitate the expeditious restoration of Fire Station 91."

ATTACHMENTS

1. Resolution No. R-26-08
PAGE 534 of 671
RESOLUTION NO. R-26-08

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

MARINO, CALIFORNIA, RATIFYING THE CITY MANAGER'S

PROCLAMATION OF EMERGENCY AND AUTHORIZING

EMERGENCY PROCUREMENT OF CONSTRUCTION SERVICES
FOR REPAIRS TO FIRE STATION 91 PURSUANT TO PUBLIC
CONTRACT CODE SECTIONS 20168 AND 22050
WHEREAS, Section 1102 of the California Public Contract Code defines an "emergency" as "a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services"; and
WHEREAS, Section 20168 of the California Public Contract Code provides that in case of an emergency, the legislative body may pass a resolution by a four-fifths vote of its members declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property, and that upon adoption of the resolution, it may expend any sum required in the emergency without complying with standard competitive bidding requirements, provided that if notice for bids to let contracts will not be given, the legislative body shall comply with Chapter 2.5 (commencing with Section 22050); and WHEREAS, Section 22050 of the California Public Contract Code provides that in cases of emergency and pursuant to a four-fifths vote, a public agency may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts; and
WHEREAS, Section 22050, subdivision (b)(1), of the California Public Contract Code provides that the governing body, by a four-fifths vote, may delegate to the City Manager the authority to order emergency actions, including the procurement of necessary equipment, services, and supplies without giving notice for bids to let contracts; and WHEREAS, Section 04.03.02(A) of the San Marino Municipal Code delegates to the City Manager the power to proclaim a public emergency, as defined in Public Contract Code Section 1102, to immediately take all actions directly required by the emergency, to procure needed goods, services, and public projects, and to contract for public projects without informal or formal bidding; and
WHEREAS, Section 02.06.05(A)(8) of the San Marino Municipal Code further provides that at each meeting following such emergency proclamation, the City Council shall determine by a four-fifths (4/5) vote that there is a need to continue the remedial action and whether that work should continue without the benefit of informal or formal bidding; and WHEREAS, a long-term water leak has been discovered at the City’s sole Fire Station, which has caused significant and extensive water damage to the structure, including damage to walls, PAGE 535 of 671
CITY OF SAN MARINO RESOLUTION NO. R-26-08
PAGE 2 OF 5
4916-6960-3235 v1
flooring, electrical systems, and other building components critical to the continued safe operation of the Fire Station; and
WHEREAS, The Fire Station is an essential public safety facility that houses firefighting apparatus, emergency medical equipment, and fire personnel who provide emergency response services to the residents and businesses of the City of San Marino; and WHEREAS, the water damage to the Fire Station poses a clear and imminent danger to the health and safety of fire personnel stationed at the facility and threatens the impairment of essential public safety services, including fire suppression and emergency medical response capabilities; and
WHEREAS, the continued deterioration of the facility resulting from the long-term water leak, if not immediately addressed, may result in further structural damage, and compromise the City's ability to provide uninterrupted fire protection and emergency services to the community; and WHEREAS, the City Manager, acting pursuant to the authority delegated under San Marino Municipal Code Section 04.03.02(A), proclaimed a public emergency on April 20, 2026 in connection with the water damage at the Fire Station and authorized immediate actions to assess, remediate, and repair the damage, including entering into contracts with TAAB Restoration Inc., dba ServPro for immediate remediation/mitigation efforts and Envirocheck, Inc. for testing; and WHEREAS, the City Council is required to ratify the City Manager's emergency proclamation and to review the emergency action at each regularly scheduled meeting thereafter, in accordance with Public Contract Code Section 22050; and
WHEREAS, compliance with competitive bidding procedures would require a number of months and would not allow prompt action to be taken as required to safeguard the health and safety of fire personnel and to protect City property and essential public services; and WHEREAS, this situation involves a clear and imminent threat demanding immediate action to prevent or mitigate loss of, or damage to, life, health, property, and essential public services; and WHEREAS, the California Environmental Quality Act ("CEQA") establishes a statutory exemption for emergency repairs to public service facilities necessary to maintain service and for other specific actions necessary to prevent or mitigate an emergency, and the repairs to Fire Station 91 are categorically exempt from CEQA pursuant to CEQA Guidelines Section 15301 (Existing Facilities) and Section 15269 (Emergency Projects).

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San Marino, California, as follows:

SECTION 1. Findings. The recitals set forth above are true and correct and are incorporated into the body of this Resolution by reference. The City Council hereby finds, based on substantial evidence presented before the City Council, the following:
(a) A long-term water leak at Fire Station 91 has caused significant and extensive water damage to the facility, creating conditions that pose a clear and imminent danger to the health and safety PAGE 536 of 671
CITY OF SAN MARINO RESOLUTION NO. R-26-08
PAGE 3 OF 5
4916-6960-3235 v1
of fire personnel and threaten the impairment of essential public safety services provided by the City.
(b) The emergency will not permit a delay resulting from a competitive solicitation for bids, and the immediate procurement of construction services, materials, and supplies is necessary to respond to the emergency and to safeguard life, health, and property. (c) Immediate repairs are necessary to permit the continued conduct of essential fire protection and emergency medical services operations and to ensure the safety of City personnel and the public.
(d) The action to immediately procure the required construction services, equipment, materials, and supplies on an emergency basis, without giving notice for bids to let contracts, is necessary to respond to the emergency conditions described herein.

SECTION 2. Ratification of Emergency Proclamation and Contracts Entered Into. In consequence of the conditions described herein, and pursuant to California Public Contract Code Sections 1102, 20168, and 22050, and San Marino Municipal Code Section 02.06.05(A)(8), the City Council hereby finds that a local emergency exists and ratifies the City Manager's proclamation of a public emergency with respect to the water damage at the Fire Station and also ratifies the contracts referenced above entered into at the City Manager’s direction.

SECTION 3. Authorization of Emergency Procurement. The City Council, pursuant to San Marino Municipal Code Section 02.06.05(A)(8) and California Public Contract Code Sections 20168 and 22050(b)(1), and by a four-fifths (4/5) vote, hereby authorizes the City Manager to take the following actions in response to the emergency:
(a) Repair or replace the affected portions of Fire Station 91 and take any directly related and immediate action required by the emergency.
(b) Procure the necessary construction services, equipment, materials, and supplies for emergency remediation and repair purposes, without giving notice for bids to let contracts and without complying with the informal or formal bidding requirements otherwise applicable under the San Marino Municipal Code and the California Public Contract Code. (c) Negotiate and execute contracts with qualified contractors, consultants, and vendors as necessary to assess, remediate, and repair the water damage and any related structural, environmental, or systems damage at the Fire Station.
(d) Take all other actions directly related to and required by the emergency, including but not limited to environmental testing, hazardous materials abatement, temporary relocation of fire personnel and equipment, and any other measures necessary to restore the Fire Station to full operational capacity.

SECTION 4. Scope and Limitations. The emergency procurement authority granted herein shall be limited to those actions necessary to respond to the emergency conditions at the Fire Station as described in this Resolution. The City Manager shall exercise sound fiscal judgment in the expenditure of public funds and shall make reasonable efforts to obtain competitive pricing where feasible and consistent with the urgency of the emergency. All contracts entered into PAGE 537 of 671
CITY OF SAN MARINO RESOLUTION NO. R-26-08
PAGE 4 OF 5
4916-6960-3235 v1
pursuant to this Resolution shall be subject to applicable prevailing wage requirements and other provisions of law not expressly waived by the emergency procurement authority.

SECTION 5. Reporting and Review. In accordance with California Public Contract Code Section 22050 and San Marino Municipal Code Section 02.06.05(A)(8):
(a) The City Manager shall report to the City Council at the next regularly scheduled meeting, and at each regularly scheduled meeting thereafter until the emergency action is terminated, on the status of emergency repair activities, contracts executed, and expenditures incurred pursuant to this Resolution.
(b) The City Council shall review the emergency action at each regularly scheduled meeting and shall determine, by a four-fifths (4/5) vote, whether there is a need to continue the emergency action and whether that work should continue without the benefit of informal or formal bidding. (c) The City Council shall terminate the emergency action at the earliest possible date that conditions warrant so that the remainder of the emergency action may be completed by giving notice for bids to let contracts, in accordance with Public Contract Code Section 22050(c)(3).

SECTION 6. CEQA Exemption. The City Council finds that the emergency repair activities authorized by this Resolution are categorically exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15301 (Existing Facilities) and Section 15269 (Emergency Projects).

SECTION 7. Effective Date. This Resolution shall become effective immediately upon its adoption.

SECTION 8. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Resolution is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution.

PASSED, APPROVED AND ADOPTED at a meeting of the City Council of the City of San Marino, California, on this 24th day of April, 2026.
______________________________

TONY CHOU
MAYOR
ATTEST:
_____________________________

ALISON WALKER

CITY CLERK
PAGE 538 of 671
CITY OF SAN MARINO RESOLUTION NO. R-26-08
PAGE 5 OF 5
4916-6960-3235 v1

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Alison Walker, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-26-08 was adopted by the City Council of the City of San Marino at a regular meeting held on the 24th day of April, 2026, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________________

ALISON WALKER

CITY CLERK
PAGE 539 of 671
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director
DATE: May 29, 2026
SUBJECT: APPROVE THE FULFILLMENT AGREEMENT FOR

UNPROGRAMMED SURFACE TRANSPORTATION
PROGRAM – LOCAL (STP-L) FUNDS WITH THE LOS

ANGELES COUNTY METROPOLITAN TRANSPORTATION

AUTHORITY AND AUTHORIZE THE CITY MANAGER TO

EXECUTE THE FULLFILLMENT AGREEMENT AND ANY

RELATED DOCUMENTS NECESSARY TO RECEIVE AND

ADMINISTER THE FUNDS

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Well-Maintained Infrastructure

BACKGROUND
Historically, and prior to July 1, 2023, local agencies in Los Angeles County received annual federal Surface Transportation Program–Local (STP-L) allocations from the Los Angeles County Metropolitan Transportation Authority (LACMTA) based on population. The STP-L program utilized federal Surface Transportation Block Grant (STBG) funds and provided local jurisdictions with flexible funding for eligible transportation and capital improvement projects.

In 2021 and 2022, the federal government issued Corrective Actions to Caltrans and the Southern California Association of Governments (SCAG), determining that the practice of distributing federal STBG and Congestion Mitigation & Air Quality (CMAQ) funds based on population did not comply with federal program requirements. Effective July 1, 2023, the Corrective Action prohibited the continued disbursement of STBG and CMAQ funds through the Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 540 of 671
STP-L population-based allocation methodology.

As a result, the STP-L program was discontinued, and local agencies must now apply competitively for STBG and CMAQ funding through SCAG’s regional Call for Projects process, which occurs every odd-numbered year. In addition, the Corrective Action prevented agencies from programming and accessing their previously accumulated, unprogrammed STP-L balances through the Federal Transportation Improvement Program (FTIP).

To address the loss of access to these unprogrammed balances, the LACMTA Board of Directors approved the STP-L Fulfillment Program on April 24, 2025, utilizing Proposition C funds to reimburse local agencies for their unprogrammed STP-L balances. Under this action, the City of San Marino was allocated $108,421 in Proposition C funds to fulfill its unprogrammed STP-L balance.

The Fulfillment Program will occur over a three (3) year period during Fiscal Years 2025-26, 2026-27, and 2027-28, and will sunset on June 30, 2028.

Disbursement of Metro Proposition C funds will occur after a funding agreement is fully executed between LACMTA and the participating agency.

The City must enter into a Fulfillment Agreement with LACMTA in order to receive the allocated funds. City Council approval is required to authorize the City Manager to execute the agreement and any related documents necessary to receive and administer the funding.

DISCUSSION
The proposed Fulfillment Agreement establishes the terms and conditions governing the City’s receipt and use of the Proposition C fulfillment funds. The agreement provides $108,421 in Proposition C funding for eligible transportation-related activities consistent with LACMTA Proposition C Guidelines and the project scope identified by the City.

Under the agreement, the City will be required to:
• Use the funds for eligible transportation-related projects and activities • Submit quarterly progress and expenditure reports to LACMTA • Maintain appropriate accounting and financial records in accordance with Generally Accepted Accounting Principles (GAAP)
• Comply with all applicable procurement and audit requirements • Retain records related to the use of funds for a minimum of five (5) years The agreement also authorizes LACMTA to conduct financial and compliance PAGE 541 of 671
audits to verify proper expenditure of funds. Any expenditure determined to be ineligible would be subject to reimbursement to LACMTA.

Staff anticipate utilizing the funds for the Annual Street Rehabilitation Program identified through the City’s Capital Improvement Program (CIP) and future budget processes. Approval of the proposed agreement will allow the City to access and program these funds in a timely manner prior to the June 30, 2028, sunset of the Fulfillment Program.

FISCAL IMPACT & PROCUREMENT REVIEW
Approval of the Fulfillment Agreement will provide the City with $108,421 in Proposition C funds from LACMTA to reimburse eligible transportation-related expenditures. No matching funds are required as part of this agreement.

Future appropriations and programming of the funds will be incorporated into the City’s annual budget and Capital Improvement Program, as applicable.

Any future procurement activities associated with eligible projects will be conducted in accordance with the City’s purchasing policies and applicable state and federal requirements.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommend the City Council 1) approve the Fulfillment Agreement for Unprogrammed Surface Transportation Program – Local (STP-L) Funds with the Los Angeles County Metropolitan Transportation Authority and 2) authorize the City Manager to execute the Fulfillment Agreement. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to 1) approve the Fulfillment Agreement for Unprogrammed Surface Transportation Program – Local (STP-L) Funds with the Los Angeles County Metropolitan Transportation Authority and 2) authorize the City Manager to execute the Fulfillment Agreement and any related documents necessary to receive and administer the funds.”
PAGE 542 of 671

ATTACHMENTS

1. Fulfillment Agreement for Unprogrammed Surface Transportation Program – Local (STP-L) Funds with the Los Angeles County Regional Park Metropolitan Transportation Authority
PAGE 543 of 671
Agreement Number 9200000000FUL19
1 FULFILLMENT AGREEMENT FOR UNPROGRAMMED SURFACE

TRANSPORTATION PROGRAM-LOCAL (STP-L)
This Fulfillment Agreement of Proposition C Funds ("AGREEMENT"), is made and entered into as of February 1, 2026, by and between the City of San Marino ("CITY") and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").

RECITALS:

LACMTA had historically apportioned, on an annual basis, $31 million of Federal Surface Transportation Block Grant (STBG) funds to agencies in Los Angeles County based on population through the STP-L funding program.

WHEREAS, in 2021 and 2022, the federal government issued a Corrective Action to Caltrans and the Southern California Association of Governments (SCAG), respectively, finding that the practice of allocating STP-L by population was out of compliance with STBG requirements; and WHEREAS, on July 1, 2023, the Corrective Action took effect on the Federal Transportation Improvement Program (FTIP) and prevented agencies from programming and accessing their unprogrammed STP-L balance through the FTIP; and
WHEREAS, the LACMTA Board of Directors at its April 24, 2025, meeting, approved using Proposition C funds to fulfill $108,421 of unprogrammed STP-L balance for the City of San Marino; and
WHEREAS, eligible project activities must occur on or after the LACMTA Board of Directors April 24, 2025, approval date; and
NOW THEREFORE, in consideration of the mutual benefits to be derived by CITY and LACMTA, and of the promises contained herein, it is hereby agreed as follows:

AGREEMENT:

1. LACMTA hereby provides a fulfillment of $108,421 of Proposition C funds (the San Marino for use on eligible project(s), to be determined by LACMTA. This assignment shall be automatically effective upon full execution of this AGREEMENT without the necessity of the execution, delivery or recording of any further instrument whatsoever. Notwithstanding the foregoing, at LACMTA's request, CITY shall execute and deliver such documents and instruments as may be required to evidence such assignment of the Funds.

2. CITY must complete and submit an Automated Clearing House (ACH) form (Attachment A) through LACMTA's website to allow LACMTA to make disbursements electronically. Disbursements via ACH will be made at no cost to CITY. If electronic disbursements are not the preferred method of disbursement, CITY may request an PAGE 544 of 671
Agreement Number 9200000000FUL19
2 exception in writing.

3. CITY shall expend the Funds on eligible project(s), consistent with the Statement of Work, Schedule and Budget provided in Attachment B.

4. For the purposes of this AGREEMENT, the term "Eligible Project" shall mean the transportation activities described in the Proposition C Guidelines.

5. CITY must use the LACMTA Funds in the most cost-effective manner. If CITY intends to use a consultant or contractor to implement all or part of the Eligible Project, LACMTA requires that such activities be procured in accordance with CITY's contracting procedures and be consistent with State law as appropriate. CITY will also use the LACMTA Funds in the most cost-effective manner when the LACMTA Funds are used to pay "in-house" staff time. CITY staff or consultants with project oversight roles may not award work to companies in which they have a financial or personal interest. This effective use of funds provision will be verified by LACMTA through on-going project monitoring and through any LACMTA interim and final audits.

6. CITY shall submit Quarterly Progress and Expenditure Reports (Attachment C) to LACMTA that cover all activities related to the project, including deliverables, milestones, and costs incurred. The reports are due to LACMTA one month after the close of each quarter on October 31, January 31, April 30, and July 31. In cases where there are no activities to report, or problems causing delays, clear explanation, including actions to remedy the situation, must be provided.

7. LACMTA, and/or its designee, shall have the right to conduct audits of CITY's use of the LACMTA Funds, as deemed appropriate, such as financial and compliance audits; interim audits; pre-award audits, performance audits, and final audits. CITY agrees to establish and maintain proper accounting procedures and cash management records and documents in accordance with Generally Accepted Accounting Principles (GAAP). CITY's records shall include, without limitation, any supporting evidence deemed necessary by LACMTA to substantiate CITY's use of LACMTA Funds. These records must be retained by CITY for five years following CITY's last use of the LACMTA Funds. CITY shall reimburse LACMTA for any expenditure not in compliance with the Scope of Work and/or not in compliance with other terms and conditions of this AGREEMENT. The eligibility of costs for CITY's own expenditures submitted to LACMTA for the Eligible Project shall be in compliance with Office of Management and Budget (OMB) Circular A-87 (relocated to Title 2 in the Code of Federal Regulations, Subtitle A, Chapter II, part 225). The eligibility of costs for CITY's contractors, consultants, and suppliers expenditures submitted to LACMTA through CITY's Quarterly Progress and Expenditure Reports shall be in compliance with OMB Circular A-87 (as relocated) or Federal Acquisition Regulation (FAR) Subpart 31 (whichever is applicable). Findings of the LACMTA audit are final.

When LACMTA audit findings require CITY to return monies to LACMTA, CITY agrees to return the monies within thirty (30) days after the final audit is sent to CITY.

8. The terms of this AGREEMENT shall commence on the date that this AGREEMENT PAGE 545 of 671
Agreement Number 9200000000FUL19
3 is fully executed and shall terminate once CITY has expended all the LACMTA Funds and all LACMTA audit and reporting requirements have been satisfied.

9. CITY shall fully indemnify, defend and hold LACMTA and its officers, agents, and employees harmless from and against any liability and expenses, including, without limitation, defend costs, any costs or liability on account of bodily injury, death or personal injury of any person, or for damages of any nature whatsoever arising out of (i) a breach of CITY's obligations under this AGREEMENT; or (ii) any act or omission of CITY or its officers, agents, employees, contractors, or subcontractors in the use of the LACMTA Funds.

10. LACMTA shall fully indemnify, defend and hold CITY and its officers, agents, and employees harmless from and against any liability and expenses, including, without limitation, defend costs, any costs or liability on account of bodily injury, death or personal injury of any person, or for damages to or loss of risk of property, any environmental obligations, any legal fees and any claims for damages of any nature whatsoever arising out of (i) a breach of LACMTA's obligations under this AGREEMENT; or (ii) any act or omission of LACMTA or its officers, agents, employees, contractors, or subcontractors in the use of CITY's Funds.

11. This AGREEMENT may be amended or modified only by mutual written consent of LACMTA and CITY.

12. Any correspondence, communication, or contact concerning this AGREEMENT shall be directed to the following:

CITY OF SAN MARINO
Amber Shah
Director of Public Works/City Engineer
2200 Huntington Drive
San Marino, CA 91108
Email: [email protected]
LACMTA
Mercedes Meneses
Principal Transportation Planner
Countywide Planning and Development
One Gateway Plaza (Mail Stop: 99-23-3)
Los Angeles, California 90012-2952
Email: [email protected]

13. This AGREEMENT shall be interpreted and governed by the laws of the State of California.

14. This AGREEMENT constitutes the entire understanding between the parties with respect to the subject matter herein.

PAGE 546 of 671
Agreement Number 9200000000FUL19
4 IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed by their respective officers as of the date stated below.

LOS ANGELES COUNTY CITY OF SAN MARINO

METROPOLITAN TRANSPORTATION

AUTHORITY
By: By:

Stephanie Wiggins Philippe Eskandar
Chief Executive Officer City Manager
APPROVED AS TO FORM: APPROVED AS TO FORM:

Dawyn R. Harrison Joe Montes
County Counsel City Attorney
By: By:

Deputy City Attorney
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øÔðÏÛÏÓÁøÛÁÁðÈÛÁæÍºÍºªÈ½ÍÁÍ
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PAGE 547 of 671
Agreement Number 9200000000FUL19
Attachment A

AUTOMATED CLEARING HOUSE (ACH) PAYMENT AUTHORIZATION
PAGE 548 of 671
Agreement Number 9200000000FUL19
Attachment A

AUTOMATED CLEARING HOUSE (ACH) PAYMENT AUTHORIZATION
PAGE 549 of 671
Agreement Number 9200000000FUL19
Attachment A

AUTOMATED CLEARING HOUSE (ACH) PAYMENT AUTHORIZATION
PAGE 550 of 671
Agreement No. 9200000000FUL19
Attachment B

STATEMENT OF WORK
Project Title:

Annual Street Rehabilitation Program
Project Description:

The City has completed an annual street rehabilitation project since 2018 in accordance with the City Council-adopted Pavement Management Plan. The project occurs at various streets citywide (full street list is attached). The project will also re-pave a portion of Huntington Drive, an arterial street that transports vehicles through several jurisdictions in Los Angeles County. Overall, the street rehabilitation project helps enhance both driver and pedestrian safety by improving the street quality.

Project Schedule:

Advertise March 2026
Award Contract April 2026
Start Construction May 2026
Complete Construction August 2026
Project Funding:

Metro Prop C
(Fulfillment Funds)
$108,421
General Fund $2,178,647
SB1 Gas Tax $625,090
Prop C Local Return $500,000
Measure R Local Return $250,000
Measure M Local Return $350,000
Total Project Cost: $4,012,158
Project Map:

Please see next page.

PAGE 551 of 671
Agreement No. 9200000000FUL19
Project Map
PAGE 552 of 671
Agreement No. 9200000000FUL19
Aachment C

QUARTERLY PROGRESS REPORT
Project Title:

Report Date:

Submied by:

Submied for Fiscal Year:

Quarter: Jul-Sep ☐ Oct-Dec ☐ Jan-Mar ☐ Apr-Jun ☐
Project Budget:

Fulfillment Amount:

1. Project-to-Date Expenditure
% of Project Budget Expended to Date:
% of Project Compleon:

2. Milestones
Descripon Start Date End Date
Environmental Clearance
Design Bid & Award
Design
Right-of-Way
Construcon Bid & Award
Construcon

3. List tasks or milestones accomplished and progress made this quarter.

4. If project is delayed, describe reasons for delay.

PAGE 553 of 671
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Mario Rueda, Fire Chief
Jennifer McGee, Management Analyst
DATE: May 29, 2026
SUBJECT: APPROVAL OF MAINTENANCE SERVICES AGREEMENT
WITH FLEET SERVICES, INC.

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community

BACKGROUND
The San Marino Fire Department maintains a fleet of emergency response apparatus that requires regular preventative maintenance, inspections and repair. The fleet includes two (2) pumper trucks, two (2) rescue ambulances, two (2) battalion vehicles, two (2) command vehicles, and one (1) utility vehicle. Due to the specialized certifications and equipment required, maintenance of the pumper trucks and rescue ambulances exceeds the capabilities of City shop personnel. The San Marino Fire Department is requesting approval to award a Maintenance Services Agreement to Fleet Services, Inc. for fire apparatus maintenance and repair services.

DISCUSSION
On December 23, 2025, the San Marino Fire Department issued a request for proposals (RFP) for Fire Apparatus Maintenance and Repair Services through the City’s OpenGov portal. The RFP remained open for thirty-one (31) days and closed on January 23, 2026. A total of 1,579 vendors were notified of the RFP.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 554 of 671
The sole responsive proposal was submitted by Platinum Fleet & Fire Services (PFFS), which met all RFP requirements. Notably, PFFS’s Lead Fire Apparatus Technician, Robert Garcia, previously served in the same role with the department’s former contractor, SVT Fleet Solutions, and has extensive experience maintaining the San Marino Fire Department’s fleet. The Department evaluated and scored the proposal and determined that PFFS exceeded all established criteria, with labor rates comparable to those of neighboring agencies.

Prior to execution of an agreement, PFFS was dissolved. Mr. Garcia has since accepted a position with Fleet Services, Inc., a family-owned, California-based fleet maintenance company with sixty (60) years of experience and four (4) Southern California locations. While Fleet Services, Inc. has not previously specialized in fire apparatus maintenance services, Mr. Garcia was hired to develop and lead this service line.

Fleet Services, Inc. has agreed to meet all requirements outlined in the original RFP and to honor the same rates proposed by PFFS. In addition to its extensive fleet maintenance background, the company offers Mr. Garcia’s thirty (30) years of experience in fire apparatus maintenance, his previous experience maintaining and inspecting San Marino Fire Department apparatus, and strong references including the Burbank and Palm Springs Fire Departments.

Based on the vendor’s qualifications and the absence of additional submissions, the Fire Department requests approval to award a Maintenance Services Agreement to Fleet Services, Inc. in an amount not to exceed $200,000 for a three (3) year term.

FISCAL IMPACT & PROCUREMENT REVIEW
The Maintenance Services Agreement between the City of San Marino and Fleet Services, Inc. is for an initial three (3) year term with the option to extend the agreement for up to two (2) additional one (1) year agreements based on satisfactory performance. The Fire Department budgets funds for vehicle maintenance annually in the Vehicle Maintenance Account (Account #103-34-4508-0000), and sufficient funds for these services are included each fiscal year as part of the Department’s proposed operating budget. For Fiscal Year 2026-27, the Department estimates expenditures for vehicle maintenance services will total approximately $44,500.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

PAGE 555 of 671

RECOMMENDATION
Staff recommends the Council award a Maintenance Services Agreement with Fleet Services, Inc. to provide vehicle maintenance services for a three (3) year term in an amount not to exceed $200,000. Further, staff recommends the Council delegate the City Manager the authority to award two (2) optional one-year Maintenance Services Agreements subject to satisfactory performance and Council authorization of the annual budget. If Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to 1) award a Maintenance Services Agreement with Fleet Services, Inc to provide vehicle maintenance services for a three (3) year term in an amount not to exceed $200,000 and 2) delegate the City Manager the authority to award two (2) optional one-year Maintenance Service Agreements subject to satisfactory performance and Council authorization of the annual budget.”

ATTACHMENTS

1. Agreement with Fleet Services, Inc. for Vehicle Maintenance Services

2. Fleet Services, Inc. Proposal
PAGE 556 of 671
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MAINTENANCE SERVICES CONTRACT
Contract No. 2026-001
THIS AGREEMENT (“AGREEMENT”) is made and entered into effective as of the 29th day of May, 2026, by and between the CITY OF SAN MARINO, a California municipal corporation, located at 2200 Huntington Drive, San Marino, CA 91108 (“CITY”) and Fleet Services, Inc. a California corporation with principal offices at 3520 E. Miraloma Avenue, Anaheim, CA 92806 hereinafter referred to as CONTRACTOR.

W I T N E S S E T H:

For and in consideration of the promises and of the mutual covenants and agreements herein contained, said parties hereby agree as follows:

1. RECITALS. This AGREEMENT is made and entered into with respect to the following facts:
a. That CITY issued a Request for Proposals to obtain fire apparatus maintenance and repair services for the CITY; and
b. That CITY received one (1) proposals, and after evaluating these proposals based upon qualifications, staff determined that CONTRACTOR was the most qualified to provide those certain fire apparatus maintenance and repair services to the CITY; and c. That based upon Staff’s recommendation, the San Marino City Council has determined that CONTRACTOR is qualified to provide those certain fire apparatus maintenance and repair services, and therefore the San Marino City Council has elected to engage the services of CONTRACTOR upon the terms and conditions
hereinafter set forth.

2. SERVICES. CONTRACTOR shall perform those services described in the CITY’s Request for Qualifications/Request for Proposal (hereinafter referred to as RFQ/RFP and attached as Exhibit “A”) and shall adhere to all requirements of the RFQ/RFP. Performance of the work specified herein is made an obligation of CONTRACTOR under this AGREEMENT, subject to any changes made subsequently upon the mutual written agreement of the parties.

3. SCOPE. The services to be performed by CONTRACTOR under this AGREEMENT shall include, but not be limited to, those services specified in Paragraph 2 hereof. CONTRACTOR shall only provide those services requested in writing by the CITY’s designee. Before providing any services in response to such a request, CONTRACTOR must provide a written estimate of the cost for the PAGE 557 of 671
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services. CONTRACTOR will commence the services only after receiving written approval to proceed from the Fire Chief or his designee.

4. FEE. Compensation to CONTRACTOR for the total services to be rendered pursuant to this AGREEMENT shall be in an amount not to exceed two hundred thousand dollars ($200,000). Payment shall be made based upon the rates contained in CONTRACTOR’s Proposal

5. EXTRA SERVICES. No extra services shall be rendered by CONTRACTOR under this AGREEMENT unless such extra services first shall have been authorized in writing by the CITY. Any such services so authorized shall be paid by the CITY at the rates set forth in Exhibit A of this AGREEMENT.

6. PAYMENT BY CITY.
a. CONTRACTOR must furnish CITY with an invoice for all services rendered pursuant to this AGREEMENT. CONTRACTOR may not submit invoices more often than once every 30 days.
b. CITY will review each invoice and determine whether the services rendered in in accordance with this AGREEMENT. The CITY may require CONTRACTOR to provide a release of all undisputed amounts contained in the invoice.
c. If CITY disputes any item on an invoice, CITY will give CONTRACTOR notice stating, the reasons for the dispute. The parties will meet and confer in good faith to attempt to resolve the dispute.
d. Except as to any charges for the services rendered that the CITY disputes, CITY will cause CONTRACTOR to be paid within 30 days of the date of the invoice or the date that CONTRACTOR furnishes CITY with a release of all undisputed amounts, whichever occurs later.
e. In the event there is any claim specifically excluded by CONTRACTOR from the operation of any release, CITY may retain an amount not to exceed the amount of the excluded claim. f. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the AGREEMENT, and also including those arising form actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension PAGE 558 of 671
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or discontinuance of the work, and all other unknowns or risks of any description connected with the work.

7. CITY SUPERVISION. CITY SUPERVISION. Upon 24-hour notice from City, CONTRACTOR shall allow City or City’s agents or representatives to inspect at CONTRACTOR’s offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained CONTRACTOR in connection with this AGREEMENT. City’s rights under this Section 7 shall survive for two years following the expiration or earlier termination of this AGREEMENT.

8. TERM. The term of this AGREEMENT shall expire on May 28, 2029.

Notwithstanding the foregoing, the City shall have the option to extend the term of this AGREEMENT for two additional one-year periods.

9. TERMINATION OF AGREEMENT.
a. Except as otherwise provided, CITY may terminate this AGREEMENT at any time with or without cause upon providing written notice to CONTRACTOR at least thirty (30) days before the effective termination date. Notice of termination will be in writing. In the event of a termination for convenience, the CITY , based upon work accomplished by CONTRACTOR prior to notice of such termination, shall determine the amount of fees to be paid to CONTRACTOR for such services based upon accepted practices of the CONTRACTOR’S field of work, and such finding by the CITY, and shall be final and conclusive as to the amount of such fee. b. Should the AGREEMENT be terminated pursuant to this Section, CONTRACTOR shall immediately cease work except for work necessary to secure the job site and any materials not yet incorporated into the work. Once the job site is secured, CONTRACTOR shall vacate the premises. CITY may procure on its own terms services similar to those terminated.
c. Upon termination of this AGREEMENT by CITY, CONTRACTOR shall transfer possession of all fixed items, including but not limited to fencing, construction trailers, and any other equipment or materials affixed to the project site, to CITY. CONTRACTOR shall ensure that all such items are in good working condition and free from any liens or encumbrances. CONTRACTOR shall provide CITY with all necessary documentation related to the fixed items, including warranties, maintenance records, and any other relevant information. CONTRACTOR shall also coordinate with CITY to facilitate the smooth handover of these items.

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d. By executing this document, CONTRACTOR waives any and all claims for damages that might otherwise arise from CITY’s termination under this Section.

10. INDEPENDENT CONTRACTOR. CONTRACTOR is and will at all times remain as to CITY a wholly independent contractor. Neither the CITY nor any of its officers, employees, or agents will have control over the conduct of CONTRACTOR or any of CONTRACTOR’s officers, employees, agents or subcontractors, except as expressly set forth in the AGREEMENT.

CONTRACTOR may not at any time or in any manner represent that it or any of its officers, employees, agents, or subcontractors are in any manner officers, employees, agents or subcontractors of CITY.

11. NONASSIGNMENT. This AGREEMENT is not assignable either in whole or in part by CONTRACTOR without the written consent of CITY. Any purported assignment without such consent shall be void and without effect.

12. INDEMNIFICATION. CONTRACTOR shall indemnify, defend with legal counsel approved by CITY—or, at the CITY’s option, reimburse the CITY Indemnitees their costs of defense—and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONTRACTOR’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this agreement. CONTRACTOR’s obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of CITY under any provision of this agreement, CONTRACTOR shall not be required to indemnify and hold harmless CITY for liability attributable to the sole active negligence of CITY, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where CITY is shown to have been actively negligent and where CITY’s active negligence accounts for only a percentage of the liability involved, the obligation of CONTRACTOR will be for that entire portion or percentage of liability not attributable to the active negligence of CITY.

Should conflict of interest principles preclude a single attorney from representing both CITY and CONTRACTOR, or should CITY otherwise find CONTRACTOR’s attorney unacceptable, then CONTRACTOR shall reimburse the CITY its costs of defense, including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation. The CONTRACTOR shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees, and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONTRACTOR’s negligent, reckless, or wrongful performance.

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Payment by CITY is not a condition precedent to enforcement of this indemnity. In the event of any dispute between CONTRACTOR and CITY, as to whether liability arises from the sole active negligence or willful misconduct of the CITY or its officers, employees, or agents, CONTRACTOR will be obligated to pay for CITY’s defense until such time as a final judgment has been entered adjudicating the CITY as solely negligent or to have acted with willful misconduct. CONTRACTOR will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees, and costs of litigation.

It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this agreement.

13. NON-DISCRIMINATION. CONTRACTOR shall not discriminate in its recruiting, hiring, promotion, demotion or termination practices on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, martial status, sex, age, or sexual orientation in the performance of this AGREEMENT and shall comply with the provisions of the California Fair Employment and Housing Act as set forth in Part 2.8 of Division 3, Title 2 of the California Government Code; the Federal Civil Rights Act of 1964, as set forth in Public Law 88-352, and all amendments thereto; Executive Order 11246; and all administrative rules and regulations issued pursuant to such acts and order.

14. PREVAILING WAGES. CONTRACTOR is aware of and agrees to abide by the provisions of California Labor Code Sections 1720, et seq., as well as 1771, 1773, 1773.1, 1773.6, 1773.7, 1775 and 1776, pertaining to the obligation to pay prevailing wages with respect to the performance of work as described in Paragraph 2 herein. Copies of the prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work for each craft are available upon request from the CITY. A copy of the prevailing rate of per diem wages shall be posted at the job site. CONTRACTOR and its subcontractors must keep accurate certified payroll records showing the name, occupation, and the actual per diem wages paid to each worker employed in connection with this AGREEMENT. If requested by CITY, CONTRACTOR must provide copies of the records at its cost.

15. UNAUTHORIZED ALIENS. CONTRACTOR hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act (8 USCA 1101, et seq.), as amended; and, in connection therewith, shall not employ unauthorized aliens as defined therein. Should CONTRACTOR so employ such unauthorized aliens for the performance of work and/or services covered by this AGREEMENT, and should the Federal Government impose sanctions against the CITY for such use of unauthorized aliens, CONTRACTOR PAGE 561 of 671
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hereby agrees to, and shall, reimburse CITY for the cost of all such sanctions imposed, together with any and all costs, including attorney’s fees, incurred by the CITY in connection therewith.

16. WAIVER. Waiver by any party hereto of any term, condition, or covenant of this AGREEMENT shall not constitute the waiver of any other term, condition or covenant hereof.

17. ATTORNEY’S FEES. If litigation is reasonably required to enforce or interpret the provisions of this AGREEMENT, the prevailing party in such litigation shall be entitled to an award of reasonable attorney’s fees, in addition to any other relief to which it may be entitled.

18. BINDING EFFECT. This AGREEMENT shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

19. PROVISIONS, CUMULATIVE. The provisions of this AGREEMENT are cumulative and in addition to and not in limitation of any rights or remedies available to CITY.

20. NO PRESUMPTION RE: DRAFTER. The parties acknowledge and agree that the terms and provisions of this AGREEMENT have been negotiated and discussed between the parties and their attorneys, and this AGREEMENT reflects their mutual AGREEMENT regarding the same. Because of the nature of such negotiations and discussions it would be inappropriate to deem any party to be the drafter of this AGREEMENT; and, therefore, no presumption for or against validity or as to any interpretation hereof, based upon the identity of the drafter, shall be applicable in interpreting or enforcing this AGREEMENT.

21. ASSISTANCE OF COUNSEL. Each party to this AGREEMENT warrants to each other party as follows:
a. That each party either had the assistance of counsel or had counsel available to it, in the negotiation for, and execution of, this AGREEMENT, and all related documents; and,
b. That each party has lawfully authorized the execution of this AGREEMENT.

22. MODIFICATION. This AGREEMENT shall not be modified except by written agreement of the parties.

23. GOVERNING LAW. This AGREEMENT shall be interpreted and construed according to the laws of the State of California.

24. NOTICE. Whenever it shall be necessary for either party to serve notice on the other regarding this AGREEMENT, such notice must be furnished in PAGE 562 of 671
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writing by either party to the other and shall be served by personal service as required in judicial proceedings or by certified mail, postage prepaid, return receipt requested, addressed to the parties as follows:

CITY: City of San Marino
2200 Huntington Drive
San Marino, California 91108
Attn: City Manager
CONTRACTOR: Fleet Services, Inc.
3520 E. Miraloma Ave.

Anaheim, CA 92806
Attn: Robert Garcia
Notice will be deemed effective on the date personally delivered or transmitted by facsimile. If the notice is mailed, notice will be deemed given three days after deposit of the same in the custody of the United States Postal Service, postage prepaid, for first class delivery, or upon delivery if using a major courier service with tracking capabilities. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

25. FORCE MAJEURE. Neither party shall be responsible for delays or failures in performance resulting from acts beyond the control of the offending party. Such acts shall include, but not be limited to, acts of God, fire, flood, earthquake, or other natural disaster, nuclear accident, explosion war, terrorist attack, embargo, strike, lockout, riot, freight embargo, public regulated utility, or government statutes or regulations superimposed after the fact.

26. INSURANCE. Without limiting CONTRACTOR’S indemnification of CITY, and prior to commencement of work and/or services under this AGREEMENT, CONTRACTOR shall obtain, provide, and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form satisfactory to CITY. a. General liability insurance. CONTRACTOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

PAGE 563 of 671
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b. Automobile liability insurance. CONTRACTOR shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with Work to be performed under this AGREEMENT, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. c. Garage keeper’s legal liability. CONTRACTOR shall provide garage keeper’s legal liability insurance with a limit of no less than the value of all vehicles in custody.
d. Professional liability (errors & omissions) insurance.

CONTRACTOR shall maintain professional liability insurance that covers the Services to be performed in connection with this AGREEMENT, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this AGREEMENT and CONSULTANT agrees to maintain continuous
coverage through a period no less than three years after completion of the services required by this AGREEMENT.
e. Workers’ compensation insurance. CONTRACTOR shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000). f. CONTRACTOR shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers.
g. Umbrella or excess liability insurance. [If required to meet higher limits]. CONTRACTOR shall obtain and maintain an umbrella liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
i. A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason, other than bankruptcy or insolvency of said primary insurer;
ii. “Pay on behalf of” wording as opposed to “reimbursement”; iii. Concurrency of effective dates with primary policies.

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h. Should CONTRACTOR obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer’s liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.
i. Proof of insurance. CONTRACTOR shall provide certificates of insurance and required endorsements to CITY as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by CITY prior to commencement of performance. Current certification of insurance shall be kept on file with CITY for the contract period and any additional length of time required thereafter. CITY reserves the right to require complete, certified copies of all required insurance policies, at any time. j. Duration of coverage. CITY shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by CONTRACTOR, their agents, representatives, employees, or subconsultants.
k. Primary/noncontributing. Coverage provided by CONTRACTOR shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before the CITY’S own insurance or selfinsurance shall be called upon to protect it as a named insured. l. CITY’S rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by CITY will be promptly reimbursed by
CONTRACTOR or CITY will withhold amounts sufficient to pay premium from CONTRACTOR payments. In the alternative, CITY may cancel this AGREEMENT.
m. Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size PAGE 565 of 671
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Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the CITY. n. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow CONTRACTOR’S or others providing insurance evidence in
compliance with these specifications to waive their right of recovery prior to a loss. CONTRACTOR hereby waives its own right of recovery against CITY and shall require similar written express waivers and insurance clauses from each of its subconsultants. o. Enforcement of contract provisions (non estoppel).

CONTRACTOR acknowledges and agrees that any actual or alleged failure on the part of the CITY to inform CONTRACTOR of noncompliance with any requirement imposes no additional obligations on the CITY nor does it waive any rights hereunder.
p. Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the CONTRACTOR maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.
q. Notice of cancellation. CONTRACTOR agrees to oblige its insurance agent or broker and insurers to provide the CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the CONTRACTOR’S insurers are unwilling to provide such notice, then CONTRACTOR shall have the responsibility of notifying the CITY immediately in the event of CONTRACTOR’S failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.
r. Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, PAGE 566 of 671
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agents, and volunteers shall be additional insureds under such policies. s. Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing. t. Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that CONTRACTOR’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
u. Pass through clause. CONTRACTOR agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by CONTRACTOR
(hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of CONTRACTOR under this AGREEMENT. CONTRACTOR agrees to monitor and
review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event CONTRACTOR’S
Subcontractor cannot comply with this requirement, which proof must be submitted to the CITY, CONTRACTOR may still be able to utilize the Subcontractor provided CONTRACTOR shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the CONTRACTOR, but in all other terms consistent with the CONTRACTOR’S requirements under this AGREEMENT. This provision does not relieve the CONTRACTOR of its contractual obligations under the AGREEMENT and/or limit its liability to the amount of insurance coverage provided by its subcontractors. This provision is intended solely to provide CONTRACTOR with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the CONTRACTOR under this AGREEMENT given the limited scope of work or services provided by the subcontractor. CONTRACTOR agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to CITY for review. v. CITY’S right to revise specifications. The CITY reserves the right at any time during the term of the contract to change the amounts PAGE 567 of 671
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and types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the CITY and CONTRACTOR may renegotiate CONTRACTOR’S compensation.
w. Self-insured retentions. Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter. x. Timely notice of claims. CONTRACTOR shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from CONTRACTOR’S performance under this
AGREEMENT, and that involve or may involve coverage under any of the required liability policies.
y. Additional insurance. CONTRACTOR shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

27. WARRANTY. CONTRACTOR shall warrant work and products as described in the RFQ/RFP.

28. ELECTRONIC TRANSMISSION OF AGREEMENT AND
SIGNATURE. The Parties agree that this AGREEMENT may be signed and transmitted by electronic mail by either/any or both/all Parties, and that such electronically transmitted signatures or hard copy reproduction shall have the same force and effect as original signatures, in accordance with California Government Code section 16.5 and Civil Code section 1633.7. [signatures on following page]
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IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed on the date first above written by their respective officers duly authorized in that behalf.

CITY OF SAN MARINO, a
California municipal corporation
ATTEST:

by_________________________
Tony Chou, Mayor
_____________________________
Alison Walker, City Clerk

CONTRACTOR
_________________________
By:________________________
Signature
__________________________
Print Name

Title:_______________________
President/ Vice Pres
By:________________________
Signature
__________________________
Print Name

Title:_______________________
Secretary /Treasurer

APPROVED AS TO FORM
PAGE 569 of 671
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by_____________________________________
JOSEPH M. MONTES, City Attorney
PAGE 570 of 671
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PAGE 571 of 671
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Exhibit A
Request for Qualifications/Request for Proposal
PAGE 572 of 671
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PAGE 573 of 671
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Exhibit B
Proposal
PAGE 574 of 671
Fleet Services Inc. Response

CONTACT INFORMATION
No addenda issued

QUESTIONNAIRE

1. Proposal Summary
Follow the "Proposal Preparation and Submittal Instructions" Section of this RFP to be sure you properly complete and submit each of the following items.

1.1. Title Page*
Upload your cover letter/title page here.

1.2. Executive Summary*
The Executive Summary provides an overview of Respondent’s Proposal.

1.3. Qualifications and Experience*
Based on the requirements stated in this RFQ/RFP, submit all required information here to show that Respondent and Staff meets the minimum stated qualifications including any required years of experience.  John_S.C._Thorpe_-_Degrees_and_Certifications.pdf
 Robert_Garcia_-_Certificates.pdf
Company
Fleet Services inc. No Reviews
Email
[email protected]
Contact
Robert Garcia, Fire Specialist
Address
3520 E Miraloma Ave
Anaheim, CA 92806
Phone
951-433-0425
Website
https://www.fleetservicesinc.com/
Submission Date
Mar 30, 2026

ADDENDA CONFIRMATION
Pass Fail
Pass Fail
Pass Fail
1/4
PAGE 575 of 671

1.4. References*
Provide references for no less than three Southern California Professional Fire Departments in which Respondent performed services similar to the proposed Scope of Services.

For each reference, be sure to include:

Name of Agency
Agency Contact Information
First and Last Name
Title
Address
Email Address
Phone Number
Reference 1: City of Burbank Fire Department
Contact Name: Robert Williamson
Title: Fleet Manager
Address: 311 E Orange Grove Ave, Burbank, CA 91502
Telephone: 818-823-0542
Email: [email protected]
Reference 2: City of Palm Springs Fire Department
Contact Name: Daniel Martinez
Title: City Manager
Address: 300 N El Cielo Rd, Palm Springs, CA 92262
Telephone: 760-218-4237
Email: [email protected]
Reference 3: El Centro Fire Department
Contact Name: Brad Chapin
Title: Battalion Chief
Address: 1910 N Waterman Ave, El Centro, CA 92243
Telephone: 760-554-5264
Email: [email protected]
Reference 4: Idyllwild Fire Protection District
Contact Name: Greg Minor
Title: Fire Captain
Address: 54160 Maranatha Dr, Idyllwild-Pine Cove, CA 92549.

Telephone: 562-322-7982
Email: [email protected]

2. Financial Information

2.1. Llitigation/Claims*
Has the Respondent been involved in any litigation or claims within the past five years? This includes any claims or litigation against or filed by the Respondent.

2.2. Letter from Insurance Broker*
Upload a letter from Respondent's insurance broker indicating willingness to provide the required insurance coverages stated in the Professional Services Agreement.

3. Response Forms

3.1. Acceptance of Form of Professional Services Agreement* Pass Fail
Pass Fail
Pass Fail
Pass Fail
2/4
PAGE 576 of 671
Labor
The Respondent hereby agrees to sign Professional Services Agreement substantially similar to the form of Professional Services Agreement attached to the RFP, or will attach proposed modifications to their RFQ/RFP Response.

NOTE: If you answer of "YES" then in the next question you will be able to provide said modifications as part of your submittal.

3.2. Proposal Authorization*
The Respondent is a Respondent to the Request for Qualifications / Request for Proposals of City for Fire Apparatus Maintenance and Repair Services (“RFQ/RFP”) and possesses the legal authority to submit this Proposal.

The Respondent is authorized to conduct all negotiations for and legally bind the respondent in all matters relating to this proposal submittal.

The Respondent has reviewed, understands, is able to comply with and agrees to be bound by the General Conditions Governing this RFP.

The Respondent grants City a right to conduct reference checks and reasonable investigation of all information provided by Respondent.

The Respondent certifies that this Proposal is irrevocable until 120 days after its submission date.

Respondent confirms that they have read and can satisfy all insurance requirements specified in this RFQ/RFP.  Confirmed
Pass Fail

4. Discretionary Supplemental Materials
This includes any explanation of relevancy of discretional supplementary materials and any additional documentation required due to any other portion of this RFQ/RFP.

4.1. Additional Information (If Needed) Pass
For any additional information requested or required by any of your provided answers please upload that additional documentation here.

PRICE TABLES
Fail
Line Item Description Quantity Unit of Measure Unit Cost Total 1 Hourly Labor Rate during
Regular Business Hours
(Specify Business Hours in
Comments)
1 Hour $185.00 $185.00
2 Hourly Labor Rate for
Emergency Callouts,
Weekends, and/or City
Holidays
1 Hour $225.00 $225.00
3 Annual NFPA 1911 Fire
Pump Performance Test
1 Test $650.00 $650.00
4 Pick-up and Delivery Rate
(If Flat Fee)
1 Fee $150.00 $150.00
5 Pick-up and Delivery Rate
(If Per Mile)
1 Mile $0.00 $0.00
6 Other Charges (Describe
in Comments)
1 Each $15.00 $15.00
Total $1,225.00
3/4
PAGE 577 of 671
Parts / Other
Line Item Description Unit of Measure Percentage Comments 7 (Discount) / Markup on
Manufacturer's List Price
for Parts
% 33.33% Margin
Markup
8 Other Charges (Describe
in Comments)
Each 8% shop
supplies 8%
4/4
PAGE 578 of 671
Title Page
Project: Fire Apparatus Maintenance and Repair Services Respondent: Fleet Services Inc.

Principal Place of Business: 3520 E Miraloma Ave, Anaheim, CA 92806 Contact: Robert Garcia, Fire Specialist
Phone: 951-433-0425 | Email: [email protected] Submittal Date: March 30, 2026
PAGE 579 of 671
Executive Summary
Overview
Fleet Services Inc. is pleased to submit this proposal to the City of San Marino for the maintenance, inspection, and repair of its emergency fire apparatus. We understand that the reliability of the City’s fleet—including the Pierce Pumper Trucks and Dodge RAM Rescue Ambulances—is critical to public safety. Our proposal offers a comprehensive service solution designed to maximize uptime and ensure 100% compliance with NFPA 1911 and OEM standards.

Proposed Investment For the services outlined in this RFQ/RFP, Fleet Services Inc. proposes a Standard Rate of $185/hr. After hours $225/hr. for the initial contract term. This pricing includes all semi-annual preventative maintenance and annual NFPA inspections as specified in Section 2.2, ensuring the City has predictable budgeting for its core fleet maintenance.

Statement of Qualifications Fleet Services Inc. is uniquely qualified to partner with the City of San Marino for the following reasons:
• Certified Expertise: We are qualified to work on both Pierce Fire Apparatus and Dodge vehicles, ensuring all work will be done per manufacture specifications. • Strategic Location & Security: Our service facility is located within 49.9 miles of the San Marino Fire Department, exceeding the 50-mile requirement. We provide a secure, fully indoor storage environment for all City apparatus while under our care. • Annual Fire Pump Performance Testing
• Objective In accordance with NFPA 1911 (Current Edition) and ISO requirements, Fleet Services Inc. will perform annual service testing to document that each fire pump can perform at its rated capacity from draft.
• Proven Regional Track Record: With over 30 years of experience specifically servicing Southern California professional fire departments, we possess a deep understanding of the rigorous duty cycles and safety requirements of municipal emergency fleets.
• Rapid Emergency Response: We offer a true 24/7/365 emergency service capability, guaranteeing a 2-hour response time to ensure the City’s frontline apparatus are returned to "In-Service" status as quickly as possible.

Commitment to Quality Beyond standard repairs, Fleet Services Inc. distinguishes itself through proactive warranty management and meticulous documentation. We take full responsibility for pursuing warranty claims on behalf of the City, reducing the administrative burden on Fire Department staff and ensuring the City never pays for repairs covered under manufacturer terms. We are committed to returning every apparatus in clean, safe, and missionready condition.

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/

THIS CERTIFICATE ACKNOWLEDGES THAT
Robert GarcLa

HAS SUCESSFULLY COMPLETED CHP & FMCSA
COMMERCIAL VEHICLE LEVEL 1, LEVEL 5 & DOT ANNUAL

INSPECTION QUALIFICATION TRAINING
ON February 01, 2016
This On-site training program provides information on the requirements and processes for performing a CHP & FMCSA periodic inspection on qualifying commercic vehicles. Course includes but is not limited to instruction in the application sections of the FM CSA P�rt 393, 396 and the Appendix G including but not limited to_ De & ldentificati on of a CMV, inspection requirements identification of required and defective components, identification of failing conditions, proper completion of ir reports, record keeping and required qualifications of inspectors, Participants must score 80% or better overall to meet course requirements and receive this certif' February 01, 2016
Date Completed
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PAM CARLSON

SAFER-R COMPLIANCE

TRAINING ADMINISTRATOR
909-754-4036
DATE: TJ, \o \ )
, 2011
Training Specialist: ED CARLSON �
PAGE 586 of 671
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s1'A1'l;' QF t.)At"[:()RNrA - r't rL: NAruRAr. ft/:r)OulrO/.rs /i(ir../v()y Date:

To:

Division Chief, State Fire Training

OFFICE OF THE STATE FIRE MARSHAL
STATE FIRE TRAINING Visit us on the web at http://sft.fire.ca.gov DEPARTMENT OF FORESTRY AND FIRE PROTECTION glF.lcE oF THE srArE rrnr maiinnr- P,O, Box 944246 SACMMENIO, CA 94244_2460
Website: www,fire,ca,gov
April 30, 2015

ROBERT GARCIA
2855 SAMPS N AVE
coRoNA, CA 92879
ljtlnrrrntl G, Br.own ,1r,, Governer
From: carifornia state Fire Marshar, Training Division
Subject: State Fire Training ldentification Card
Below you will find two removable copies of your new state Fire Training ldentification (SFT lD) card, I#i3"i[T[";!ot:,xH,"ffi:Jflf 5xe
rraining rD numberwhich is to be used to identitu yourserf on the scantron This lD number will be in place of your social securiiy Number (SSN) and it is imporlant that you keep these cards if your
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lf you do not
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of the cards issued and utilize the option of providing your sFT lD number when Thank yo, toiyou cooperation.

Sincerely,
MIKE
,rr,ilRICHWINE
L-L
@
NAME

OFFICE OF THE STATE FIRE MARSHAL
STATE FIRE TRAINING Visit us on lhe web at hltp://sft.fire.ca.gov

ROBERT GARCIA
SFT ID
20052089
,lII
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ROBERT GARCIA
SFT ID
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NAME
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PAGE 590 of 671
Robert Garcia
E254928 23 March 2026
Valid until 23 March 2028
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Personnel Technical Highlights
• Advanced Academic Foundation: Our Senior Technical Lead 18+ years, John S.C.

Thorpe, holds a Master of Science in Technology, providing a high level of engineering and technological oversight to complex apparatus repairs. holds current Caterpillar journeyman status, ensuring heavy-duty chassis and engine repairs meet rigorous industrial standards.
• Specialized Fire Pump Expertise: Robert Garcia our Senior Lead Fire Apparatus Technician and Fire Apparatus Technological Expert for complex apparatus repairs 30+ years has completed 36 hours of state-approved instruction specifically in Fire Pumps and Accessories through the California Fire Mechanics Academy. He is also factorycertified by HME Ahrens-Fox for their AF-2000 pump systems. • Aerial & Chassis Compliance: Our team is factory-trained by leading manufacturers like Sutphen Corporation for aerial maintenance.
• Regulatory Readiness: With a credentialed CARB Clean Truck Check Tester and CHP/FMCSA qualified inspector on staff, we ensure the City of San Marino's fleet remains fully compliant with all state and federal environmental and safety regulations.

Name Title
Professional
Certifications &
Education
Years of
Experience
John
S.C.

Thorpe
Senior Technical Lead
• Master of Science,
Technology 1
• Bachelor of Applied
Science, Technology 2
• Journeyman, Caterpillar
Dealer Equipment
Technician 3
• U.S. Dept. of Labor
Certified Tractor
Mechanic 4
• ASE Certified:

Refrigerant Recovery &
Recycling 5
18+
PAGE 592 of 671
Name Title
Professional
Certifications &
Education
Years of
Experience
Robert
Garcia
Senior Lead Fire Apparatus
Technician/ Fire Apparatus
Technological Expert
• California State Fire
Marshal SFT ID:
20052089 6
• Certified Fire Pumps &
Accessories, CA Fire
Mechanics Academy 7
• Sutphen Corporation
Aerial Training Certified 8
• HME Ahrens-Fox
Aerial Maintenance & AF2000 Pump Certified 9
• CARB Credentialed
Tester, Clean Truck
Check (E241131) 10
• CHP & FMCSA Level
1, 5, & DOT Annual
Inspection Qualified 11
30+
PAGE 593 of 671
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Lizette Guerrero, Human Resources Director
DATE: May 29, 2026
SUBJECT: APPROVAL OF A CONTRACT AMENDEMENT WITH THE

COUNSELING TEAM INTERNATIONAL FOR BEHAVIORAL

HEALTH & WELLNESS SERVICES FOR PUBLIC SAFETY

PERSONNEL

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The Counseling Team International (TCTI) was founded in 1985 by Dr. Nancy K. Bohl-Penrod to provide employee support services, such as Critical Incident Stress Management services (CISM), Behavioral Health and Wellness Services, training, and pre-employment psychological testing to law enforcement, emergency services, fire, and other government agencies throughout California and across the nation. According to TCTI, this type of intervention saw a decrease in Worker’s Compensation claims and TCTI was encouraged and asked to expand their services.

TCTI employs licensed Mental Health Professionals that are well versed in the issues impacting public safety disciplines.

Providing behavioral health and wellness programs for public safety personnel is a proactive way to support employees who routinely face high-stress and high-risk situations. Regular exposure to critical incidents can have cumulative effects on mental and emotional well-being, and access to appropriate resources can help address those impacts early.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
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DISCUSSION
The City approved a contract with the Counseling Team International on January 11, 2023, through June 30, 2026, for behavioral health and wellness services for public safety personnel.

Although the contract that was entered into with the Counseling Team International on January 11, 2023, allows for the extension of the agreement for up to two (2) one-year periods, staff recommends entering into a three (3) year term contract.

By amending our contract with The Counseling Team International, the following services would continue to be available to public safety personnel:
• Professional short-term confidential counseling for employees, spouses, and their eligible dependents living within the home
• Supervisor Referral
• Follow-up sessions for employees involved in Critical Incidents • Peer Support Consultation
• Annual Individual Mental Health Training
• Critical Incident Intervention- on stand-by-status
The City’s experience with The Counseling Team International has been positive, demonstrating the value of providing behavioral health resources to public safety personnel. The Chief of Police has on several occasions contacted the Counseling Team International’s on-call 24/7 for critical incident stress management debriefs. Employees in these public safety roles routinely encounter high-stress situations, and access to support services helps address those impacts in a constructive and timely manner.

Continuing to invest in behavioral health and wellness programs aligns with both employee well-being and the City’s broader goals of maintaining a resilient, effective, and sustainable public safety workforce.

The total cost of the services during the three (3) year term is not to exceed $75,521.58. The cost is comprised of the following:
• The annual contract amount shall not exceed $24,197.96 year 1.

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• The annual contract amount shall not exceed $25,157.86 year 2. • The annual contract amount shall not exceed $26,165.76 year 3.

The California JPIA currently provides funding at 50% of the actual cost, up to a maximum of $15,000 per year, per member for preventive services. Prior approval from the California JPIA is required.

Critical/catastrophic incident intervention services are funded at 100% with no maximum limit. Authority staff must pre-approve these services.

Critical/catastrophic incident intervention services include:
• On-call 24/7 Critical Incident Stress Management Debriefs • Ongoing Intervention Services related to a Catastrophic Incident

FISCAL IMPACT & PROCUREMENT REVIEW
For preventive mental health and wellness services, CJPIA currently offers a maximum reimbursement of $15,000 per fiscal year, per member (amount divided between your police and fire departments).

Critical/catastrophic incident intervention, and mental health-related training, and peer support program development/maintenance is covered at 100% subject to CJPIA prior approval.

The Human Resources Department budget funds for behavioral wellness and mental health services in the Other Contract Services Account (Account #101- 10-4150-0000), and sufficient funds for these services are included each fiscal year as part of the Department’s proposed operating budget.

The Finance Director has reviewed the agreement to ensure its compliance with the City’s procurement policy.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council approve a contract amendment with The Counseling Team International for behavioral health and wellness services for public safety personnel for a three (3) year term in the amount not to exceed $75,521.58. If Council concurs with staff’s recommendation, an appropriate PAGE 596 of 671
motion would be:
“I move to approve a contract amendment with The Counseling Team International for behavioral health and wellness services for public safety personnel for a three (3) year term in the amount not to exceed $75,521.58.”

ATTACHMENTS

1. The Counseling Team International Proposal

2. Draft First Amendment to Professional Services Agreement (PSA)

3. Standard Professional Services Agreement with the Counseling Team Internation expires June 30, 2026
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4902-9919-4797 v1
First Amendment to Professional Services Agreement
This First Amendment to Professional Services Agreement (“First Amendment”) is dated and effective as of July 1, 2026 and amends that certain Professional Services Agreement (“Agreement”) dated January 11, 2023 by and between The Counseling Team International (“Consultant”) and the City of San Marino (“City”), a California municipal corporation, (collectively, “the Parties”).

Section 1. The term of the Agreement is hereby extended to and through June 30, 2029, unless sooner terminated as provided in Section 5.0 of the Agreement.

Section 2. Section 3 is amended to include that for services provided starting July 1, 2026 thru June 30, 2029, the total cost shall not exceed $75,521.58 at the rates set forth in the proposal as attached hereto as Exhibit A.

Section 3. Except as otherwise provided herein, all other provisions of the Agreement are and remain in full force and effect.

IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this First Amendment.

CITY OF SAN MARINO CONSULTANT
By: _____________________ By:____________________________ Tony Chou (sign)
Mayor
Name: _________________________
Attest: (print)
Title:__________________________
(print)
By:________________________
City Clerk
By:__________________________
(sign)
Approved as to Form:

Name:________________________
(print)
By:_____________________ Title:_________________________ Joseph Montes (print)
City Attorney
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4902-9919-4797 v1
Exhibit A
Proposal/Rates
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February 10, 2026
City of San Marino - Fire & Police Department
ATTN: Lizette Guerrero, Human Resource Director
2200 Huntington Drive
San Marino, CA 91108
Dear Ms. Guerrero,
The Counseling Team International (TCTI) sincerely appreciates the opportunity to support your employees and their eligible family members. We value our partnership and remain committed to providing high-quality services to your fire and police departments.

As your contract renewal date approaches on July 1, 2026, we have included an updated Program Operations Cost Page for your review. Please return a signed copy via email to my attention to complete the renewal process.

Additionally, we offer one complimentary orientation for upper command staff, administration, and/or peer support. If preferred, we can also provide a video link to a recorded training that can be shared with your team.

To keep our records up to date, we kindly request an updated employee roster reflecting those eligible for services under our program.

It is an honor to serve your department, and we look forward to continuing our partnership. If you have any questions regarding renewal rates or need any assistance, please don’t hesitate to reach out.

Stay safe and be well,
Julie Casto Koot
Director of Operations
909-884-0133 ext. 225
[email protected]
The Counseling Team International (TCTI)
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PROGRAM OPERATIONS COST:

Updated pricing per current contract terms between the City of San Marino and The Counseling Team International (TCTI), for the following services:

A. Professional Short-term Confidential Counseling - Up to 10 sessions for approximately 65 employees (Fire and Police) and their tax-eligible dependents (up to the age of 26) living within the home.

B. Supervisor Referrals – provide consultations with supervisors regarding problem employees and/or any aspect of the Employee Support Services (ESS).

C. Follow-up Sessions - for employees involved in Critical Incidents.

D. TCTI will conduct an initial orientation for all levels, including management concerning services provided by the Employee Support Services (ESS) for no charge. TCTI will provide all literature for management, employees and their eligible dependents, i.e., brochures, flyers, supervisor handbooks, business cards, etc…
E. TCTI will attend one health fair a year at no charge.

F. Consultation services. This service is included in the professional counseling portion of this contract.

All services above will not exceed the annual amount of $19,197.96. This will be at the rate of $1,599.83 per month.

Additional Services not included in the amount above:

Wellness Visits for First Responder Personnel: provide 1-hour appointments with a clinician.

The goal is to normalize seeing a clinician after a stressful call, destigmatize mental wellness and support stress management. Recommend at least 1 appointment each year for all employees. This is not a therapy session, and no notes or diagnosing are done during the session. Quarterly individual mental performance sessions are recommended for specialized units or those that encounter more trauma than the average employee. Wellness Visits are billed at the rate of $173.65 per hour. On-site Wellness Visits will be billed at $173.65 per hour port to port.

Critical Incident Intervention - provide 24-hour on-call Critical Incident Debriefing services at the reduced rate of $323.60 per hour port to port.

Pre-Employment Psychological Testing– provide testing services at the reduced rate of $434.11 per non-sworn applicant and $463.05 per sworn applicant (includes COPS-R test).

Training – provide a wide variety of training classes at the reduced rate of $289.41 per hour + $91.62 per hour for travel. All POST/STC certified classes will be billed at the POST/STC rate for the requested subject.

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***24 participants minimum if hosting a training. The training can be opened to outside agencies 3-Day Basic Peer Support: $299.00 per person
2-Day Basic Critical Incident Stress Management (CISM) $199.00 per person (ICISF Certified & POST Plan IV)
2-Day Advanced Peer Support: $199.00 per person
(ICISF Certified & POST Plan IV)
Peer Support Consultation: Included
Peer Support Meetings: $289.41 per hour + $91.62 per hour for travel Peer Support Candidate Interviews: $289.41 per hour + $91.62 per hour for travel Meditation Course: $50.00 per person
8-Hour Retire Well Course: $250.00 per person
5-Day Wellness Coordinator Course: $750.00 per person
Peer Support Team Retreat: $2000.00 per attendee (3 Days, 2 Nights) Trauma and Resilience Retreat: $3000.00 per attendee (4 Days, 3 Nights) Fire/Police Chief Wellness & Resilience Workshop: $2,500.00 per attendee (3 Days, 2 Nights) First Responder Spouses & Significant Other Retreat: $3,500.00 per attendee (4 Days, 3 Nights) Wellness and Team Building: $2000.00 per attendee (3 Days, 2 Nights) Command Staff Resilience Retreat: $2,500.00 per attendee (3 Days, 2 Nights) This pricing will remain in effect for one (1) year beginning July 1, 2026, to June 30, 2027.

Upon the initial and subsequent anniversary dates of the contract, the fees shall increase by 5% for all services outlined in the contract.

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Payment Terms – Counseling Services
Payment for counseling services provided under agency contracts is due within thirty (30) days of the invoice date unless otherwise agreed in writing. Invoices not paid by the due date may be subject to a finance charge of 1.5% per month (or the maximum rate permitted by law, if lower) on the outstanding balance. The Counseling Team International reserves the right to withhold scheduling new clients if timely payment is not received. Cancellations made less than twentyfour (24) hours prior to a scheduled counseling session may be billed to the client or to the agency. Any questions or disputes regarding an invoice must be submitted in writing within ten (10) days of receipt; undisputed amounts must be paid in accordance with these terms.

Payment Terms - Critical Incident Stress Debrief (CISD) Services Payment for Critical Incident Stress Debrief (CISD) services is due within thirty (30) days of the invoice date unless otherwise agreed in writing. Invoices not paid by the due date may be subject to a finance charge of 1.5% per month (or the maximum rate permitted by law, if lower) on the outstanding balance. The Counseling Team International reserves the right to withhold scheduling of future debriefs if timely payment is not received. Cancellations made less than forty-eight (48) hours prior to the scheduled debrief will be billed in full. Any questions or disputes regarding an invoice must be submitted in writing within ten (10) days of receipt; undisputed amounts must be paid in accordance with these terms.

Payment Terms - Wellness Visits Services
Payment for wellness visit services provided under agency contracts is due within thirty (30) days of the invoice date unless otherwise agreed in writing. Invoices not paid by the due date may be subject to a finance charge of 1.5% per month (or the maximum rate permitted by law, if lower) on the outstanding balance. The Counseling Team International reserves the right to withhold scheduling new wellness visit requests if timely payment is not received. Cancellations made less than twenty-four (24) hours prior to a scheduled wellness visit service may be billed to the client or to the agency. Any questions or disputes regarding an invoice must be submitted in writing within ten (10) days of receipt; undisputed amounts must be paid in accordance with these terms.

Payment Terms – Training Services
Payment for training services is due within thirty (30) days of the invoice date unless otherwise agreed in writing. Invoices not paid by the due date may be subject to a finance charge of 1.5% per month (or the maximum rate permitted by law, if lower) on the outstanding balance. For scheduled trainings, payment (in full or deposit, if specified in the Statement of Work) must be received prior to the commencement of the training session. The Counseling Team International reserves the right to reschedule or cancel training if timely payment is not received. Cancellations made by you less than fourteen (14) days prior to the scheduled training date are non-refundable, and the full training fee will be due. Any questions or disputes regarding an invoice must be submitted in writing within ten (10) days of receipt; undisputed amounts must be paid in accordance with these terms.

Payment Terms – Pre-Employment Psychological Testing Services Payment for pre-employment testing services is due within thirty (30) days of the invoice date unless otherwise agreed in writing. Invoices not paid by the due date may be subject to a finance PAGE 603 of 671
charge of 1.5% per month (or the maximum rate permitted by law, if lower) on the outstanding balance. The Counseling Team International reserves the right to withhold new test results if invoices for past services are past due.

Psychologist appointment no-shows, or cancellations made less than 24 hours prior to the scheduled testing date are non-refundable, and the full testing fee will be due. Any questions or disputes regarding an invoice must be submitted in writing within ten (10) days of receipt; undisputed amounts must be paid in accordance with these terms.

By: By:

Stephen Odom, Ph.D.

The Counseling Team International
Date: Date: 05-19-26
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Stephan A. Odom, MFT,
President
Julie Casto Koot
CFO/Director of Operations
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TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Lizette Guerrero, Human Resources Director
DATE: May 29, 2026
SUBJECT: APPROVE THE RENEWAL OF AGREEMENT WITH NEOGOV

FOR CLOUD-BASED SOFTWARE TO INCLUDE

RECRUITMENT, APPLICANT TRACKING, AND

PERFORMANCE MANAGEMENT MODULES IN AN AMOUNT
NOT TO EXCEED $58,809.16 OVER 3 YEARS

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Efficient, Responsive, and Effective City Services

BACKGROUND
The City implemented the NEOGOV platform to modernize and streamline human resources operations, including recruitment, applicant tracking, and performance management in 2021. Prior to the implementation, many personnel processes were conducted manually resulting in increased administrative workload, longer recruitment timelines, and limited reporting capabilities.

NEOGOV is a cloud-based software platform widely used by local governments, public agencies, and educational institutions throughout the United States. The system provides centralized management tools designed specifically for public-sector human resources functions.

The City’s Human Resources Department operates with a limited staffing structure consisting of only two (2) employees who are responsible for the day-to-day administration of a comprehensive personnel system and maintenance of all employee records. The activities of this office include Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 619 of 671
recruitment and selection processes for full-time and part-time employees; administering employee benefits; on-boarding new employees; off-boarding employees; employee relations; overseeing the development, maintenance, and communication of personnel related policies, procedures, rules, and regulation; managing the performance appraisal program; managing the classification and salary plans; and managing labor relations including negotiating employee Memoranda of Understanding (M.O.U.s) with the City’s organized employee associations. An additional office responsibility is overseeing and managing the City’s risk management program including liability, employee workers’ compensation and safety programs.

Unlike larger public agencies that often maintain dedicated divisions for recruitment, onboarding, benefits administration, employee relations, classification and compensation, training, and records management, the City’s Human Resources operations must perform many of these same functions with significantly fewer personnel resources.

The City’s implementation of NEOGOV was intended to improve operational efficiency, increase transparency in hiring practices, reduce paper-based processes, and enhance the applicant experience.

DISCUSSION
The NEOGOV platform supports several core human resources functions, including:
• Online job postings and recruitment management
• Electronic employment applications
• Applicant tracking and communication tools
• Employee performance evaluation modules
Implementation of the system has provided the following operational benefits:

Improved Recruitment Efficiency
The online recruitment process allows applicants to submit materials electronically and enables staff to review applications more efficiently.

Automated notifications and screening tools have reduced administrative processing time and improved communication with candidates.

Enhanced Recordkeeping
Digital personnel records and onboarding documentation reduce reliance on physical files and improve document accessibility and retention management.

PAGE 620 of 671
Increased Transparency and Compliance
The system supports standardized hiring procedures and maintains detailed records of recruitment activities, assisting the City in maintaining compliance with applicable employment regulations and public-sector hiring requirements.

Expanded Reporting Capabilities
NEOGOV provides reporting and analytics tools that assist staff in tracking recruitment metrics, vacancy trends, applicant demographics, and hiring timelines.

Use of the NEOGOV platform supports the City’s organizational goals related to operational efficiency, modernization of government services, workforce development, and improved public accessibility.

The NEOGOV platform continues to serve as the City’s primary human resources management and recruitment system.

Recruitments Metrics Processed in NEOGOV: May 25, 2021, thru April 27, 2026
Applications processed 7,700
Recruitments 196

FISCAL IMPACT & PROCUREMENT REVIEW
The City incurs annual subscription costs associated with the NEOGOV modules. Funding for these costs is included within the Human Resources Department annual operating budget, other Contract IT Services Account (Account #101-10-4150-0500).

This contract is in accordance with S.M.C.C 02.06.05 B. 2 as the best interests of the City are served by dispensing competitive bidding for this agreement.

The City has been using NEOGOV’s cloud-based software to include recruitment, applicant tracking, and performance management modules for five (5) years. The software has improved efficiency, standardized personnel processes, and enhanced service delivery for both applicants and City staff.

The Finance Director has reviewed this report and determined in writing that this agreement is in the best interest of the City.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

PAGE 621 of 671

RECOMMENDATION
Staff recommends the Council approve the renewal of agreement with NEOGOV for cloud-based software to include recruitment, applicant tracking, and performance management modules beginning July 1, 2026, through June 30, 2029 in an amount not to exceed $58,809.16 and authorize the City Manager to execute all necessary documents. If the City Council concurs with the staff’s recommendation, an appropriate motion would be:
“I move to include recruitment, applicant tracking, and performance management modules beginning July 1, 2026, through June 30, 2029, in an amount not to exceed $58,809.16 and authorize the City Manager to execute all necessary documents.”

ATTACHMENTS

1. NEOGOV Purchase Agreement
PAGE 622 of 671

THIS IS NOT AN INVOICE
Contract Records Order Details
Account Number: A-631524 Order #: Q-470626
Customer: San Marino, City of (CA) Valid Until: 6/1/2026 Effective Employee Count: 144
Sales Rep: Renewals Team
Customer Contact
Billing Contact: San Marino, City of (CA) Shipping Contact : San Marino, City of (CA) Lizette Guerrero Lizette Guerrero
Billing Address: 2200 Huntington Drive Shipping Address: 2200 Huntington Drive San Marino, CA 91108 San Marino, CA 91108
Billing Contact Email: [email protected] Shipping Contact Email: [email protected] Billing Phone: 6263000704 Shipping Phone: 6263000704
Payment Terms
Payment Term: Net 60 Notes:

PO Number:

Subscription Service
July 2026
Item Type Start Date End Date Qty. License Type Total (USD) Perform Subscription Recurring 7/1/2026 6/30/2027 144 Employee Based
$9,455.54
Insight Subscription Recurring 2/20/2027 6/30/2027 144 Employee Based
$3,232.40
Governmentjobs.com Subscription Recurring 2/20/2027 6/30/2027 144 Employee Based
$850.08
July 2026 TOTAL: $13,538.02
July 2027
Item Type Start Date End Date Qty. License Type Total (USD) Perform Subscription Recurring 7/1/2027 6/30/2028 144 Employee Based
$10,070.15
Insight Subscription Recurring 7/1/2027 6/30/2028 144 Employee Based
$9,427.03
Governmentjobs.com Subscription Recurring 7/1/2027 6/30/2028 144 Employee Based
$2,479.10
July 2027 TOTAL: $21,976.28

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PAGE 623 of 671
July 2028
Item Type Start Date End Date Qty. License Type Total (USD) Perform Subscription Recurring 7/1/2028 6/30/2029 144 Employee Based
$10,674.36
Insight Subscription Recurring 7/1/2028 6/30/2029 144 Employee Based
$9,992.65
Governmentjobs.com Subscription Recurring 7/1/2028 6/30/2029 144 Employee Based
$2,627.85
July 2028 TOTAL: $23,294.86
This price does NOT include any sales tax. Total in USD Additional Terms and Conditions
License Terms: Enterprise license denotes that Customer has purchased an enterprise wide license up to the employee count specified above.

User based license denotes that Customer has purchased the number of licenses set forth in the quantity column. Item count denotes the number of items that Customer has licensed as set forth in the quantity column.

Payment Terms: All invoices issued hereunder are due upon the invoice due date. If the Order is for a period longer than one year, the fees for the first period shown shall be invoiced immediately and the fees for future years/periods shall be invoiced annually in advance of each 12 month period shown on the Order, but regardless of the billing cycle, Customer is responsible for the fees for the entire Order. The fees set forth in this Service Order are exclusive of all applicable taxes, levies, or duties imposed by taxing authorities and Customer shall be responsible for payment of any such applicable taxes, levies, or duties. All payment obligations are non-cancellable, and all fees paid are non-refundable. Payment for services ordered hereunder shall be made to Governmentjobs.com, Inc., (D/B/A NEOGOV).

Terms & Conditions: This Order Form creates a legally binding contract on the parties. Unless otherwise agreed in a written agreement between GovernmentJobs.com, Inc. (D/B/A/ NEOGOV), parent company of PowerDMS, Inc., Cuehit, Inc., Ragnasoft LLC (D/B/A/ PlanIT Schedule), and Design PD, LLC (D/B/A Agency360) (collectively, “NEOGOV”) and Customer, this Order Form and the services to be furnished pursuant to this Order Form are subject to the terms and conditions set forth here: https://www.neogov.com/service-specifications. The Effective Date (as defined in the terms and conditions) shall be the Subscription Start Date.

Find a copy of our W-9 here.

Special Condition:

Your signature below constitutes acceptance of terms herein and contractual commitment to purchase the items listed above.

Accepted and Agreed By Authorized Representative of:

San Marino, City of (CA)
Signature:

Printed Name:

Title:

Date
THE INFORMATION AND PRICING CONTAINED IN THIS ORDER FORM IS STRICTLY CONFIDENTIAL.

Page 2 of 2 ends

PAGE 624 of 671
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Eddie Covarrubias, Community Services Director
DATE: May 29, 2026
SUBJECT: APPROVAL OF SERVICE AGREEMENT WITH LYNGSOE

SYSTEMS

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Inviting and Relevant City Facilities

BACKGROUND
The Library has utilized a Radio Frequency Identification (RFID) system since 2018. This system allows staff to check books in and out at a much quicker rate, allows patrons to use the self-checkout machine which reduces patrons’ wait time while freeing up staff time to complete other duties, shortens the time it takes staff to locate and organize the collection within the stacks, and increases door security with gates that transmit an instant alert and identification of items that have not been checked out.

In April 2017, staff issued a Request for Proposals (RFP) to procure a RFID system. In October 2017, the City Council awarded the contract for the RFID system to MK Solutions. The equipment was installed in Summer 2018. The City has continued to work with MK Solutions ever since.

DISCUSSION
In January 2026, staff were informed that Lyngsoe Systems had acquired all of the MK Solutions assets, including service agreements and employees. In February 2026, staff were provided a copy of the draft service agreement for calendar year 2026 with Lyngsoe Systems.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 625 of 671
Staff recommends moving forward with Lyngsoe for one main reason: libraries generally do not switch vendors because such a switch would require the need to purchase new equipment as not all software are compatible with the RFID pads, self-checkout machines, etc. New equipment is costly; when the project was awarded at the City Council meeting in October 2017, the total estimated cost was $55,000.

Additionally, staff were informed by the vendor that the useful life of the equipment is 10+ years. Given that the equipment was installed in Summer 2018, the equipment has at least two (2) additional years of expected useful life.

As such, staff recommend that the City Council approve the Service Agreement with Lyngsoe Systems for a term not to exceed two (2) years through December 31, 2027.

FISCAL IMPACT & PROCUREMENT REVIEW
The ongoing annual costs for the software and hardware are around $4,000 a year. The costs for calendar year 2026 were included in the FY 2025-26 budget. The costs for calendar year 2027 are included in the draft FY 2026- 27 budget.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council approve the Service Agreement with Lyngsoe Systems for a term not to exceed two (2) years. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Service Agreement with Lyngsoe Systems for a term not to exceed two (2) years through December 31, 2027, and authorize the City Manager to execute said agreement.”

ATTACHMENTS

1. Service Agreement with Lyngsoe Systems
PAGE 626 of 671
Lyngsoe Systems Inc. Tel. +1 646.693.8850
1664 Bowmans Farm Road, Suite 109 [email protected] Frederick, MD 21701, USA www.lyngsoesystems.com
Service Agreement
for
Crowell Public Library
March 13, 2026
Laura Corbin
Service Director
646.693.8846
[email protected]
PAGE 627 of 671

Page 2 of 11 ends

“Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” INTRODUCTION 3
EQUIPMENT 3
HOTLINE SERVICE 4
HOTLINE 4
PART TO SITE 4
SPARE PARTS SERVICE 5
EXTENDED PARTS WARRANTY 5
PRICE SHEET 6
COMMERCIAL CONDITIONS 7
PRICES 7
TERMS OF PAYMENT 7
TERMINATION OF AGREEMENT 7
BREACH 7
LIMITATION OF LIABILITY 7
FORCE MAJEURE 8
CONFIDENTIALITY 8
CONTRACT SHEET 9
APPENDIX 1 10
HOURLY RATES 10
NORMAL HOURS/OVERTIME 10
TRAVEL EXPENSES 10
HOTEL AND MEAL ALLOWANCES 10
APPENDIX 2 11
RETURNED GOODS FORM 11
PAGE 628 of 671

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INTRODUCTION
This service agreement covers the after sales services and conditions agreed between Lyngsoe Systems (hereafter called “Lyngsoe Systems” or “Contractor”) and Crowell Public Library (hereafter called the “Customer” or “Owner”).

EQUIPMENT
The site-specific equipment covered in this agreement includes the following:

SITE 1
Equipment included in this site:
6 x StaffStations,
1 x GateTracker
1 x Security Gate
1 x SelfCheck
PAGE 629 of 671

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HOTLINE SERVICE
The hotline can be used when assistance from an experienced Lyngsoe Systems engineer is required.

If the hotline is contacted, a hotline report of this call is sent to the Customer after the issue is resolved.

HOTLINE
If a Customer is unable to remedy a problem that renders the system not functional, the Lyngsoe Systems Hotline can be contacted 24 hours a day.

Within 30 minutes of receiving the call, hotline engineers will start troubleshooting the system and supporting the Customer. This will be done by telephone and VPN connection. Establishing a VPN connection to the Customer will be done prior to initial equipment installation but according to Lyngsoe Systems specifications outlined in the project phase.

Hotline is not available on 24th, 25th and 31st December and 1st January unless other arrangements are made.

PART TO SITE
In the case where a system part, which is not in the spare parts kit, is needed and the customer is covered by Lyngsoe Systems extended parts warranty the process is outlined below.

PAGE 630 of 671

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SPARE PARTS SERVICE

EXTENDED PARTS WARRANTY
Lyngsoe Systems have included in this agreement extending the initial parts warranty covered in the original Lyngsoe Systems Terms and Conditions.

If at any time during the initial or extended warranty period a part should fail under the conditions of the original Lyngsoe Systems Terms and Conditions and it is not part of the supplied spare parts package Lyngsoe Systems will ship a part to site as soon as possible. This will be done on mutual agreement that the failed part will be shipped back to Lyngsoe Systems as soon as the new one is installed with a completed Returned Goods Form (Appendix 2). Failure to ship back the failed part will result in Lyngsoe Systems invoicing the customer for the new part.

Exception to this will be when Lyngsoe Systems requests that the failed part not be shipped back. No charges will be incurred by the Customer under this scenario.

PAGE 631 of 671

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PRICE SHEET
January 1, 2026 – December 31, 2026 Software
Item Quantity
SSA Total USD 1,684
January 1, 2026 – December 31, 2026 Hardware
SLA Total USD 2,311
Total Due
SSA Total USD 1,684
SLA Total USD 2,311
Total USD 3,995
PAGE 632 of 671

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COMMERCIAL CONDITIONS
PRICES
All prices are exclusive of all applicable taxes and duties. The Customer shall pay any taxes, however designated or levied, based on such charges, or upon this Support Agreement, or the products or services provided hereunder, or shall reimburse Vendor for any taxes paid by Vendor in respect of the foregoing, exclusive of taxes based on the net income of Vendor. If Customer desires to waive Vendor’s obligation to pay taxes for goods sold to Customer, Customer will provide to Vendor such a waiver under separate cover.

Unless otherwise stated or informed by the customer prevailing wages doesn’t apply in connection with deliveries and services provided under this agreement. LYNGSOE does not have knowledge of which contracts are subject to Prevailing Wages requirements.

Inflation adjustment. Lyngsoe Systems can, at its reasonable discretion, increase fees in Exhibit 1 or other annexes to this Agreement once per calendar year for inflation, measured by the greater of (i) the annual change in the U.S Consumer Price Index from the prior 12-month period; or (ii) 1% per individual fee or in the aggregate without triggering any of the termination provisions in this Agreement. Lyngsoe Systems will issue a fee adjustment notice at least 90 days prior to the effective date of the fee change. Client acknowledges that any inflation adjustment, should it occur, does not constitute a breach, modification, amendment, or addendum to or of the terms of this Agreement.

Appendix 1 maybe updated during the term of the agreement if it is a multi-year agreement. If it is updated during the term Lyngsoe Systems will be supply it to the customer by 31st January each year.

TERMS OF PAYMENT
The annual price is invoiced in advance once a year.

Any further goods and/or services covered herein shall be invoiced after delivery and/or performance.

All payments are net cash no later than 30 days after invoice date.

TERMINATION OF AGREEMENT
Both parties can terminate the agreement for convenience and without penalty provided that (1) written notice is provided at least 1 months in advance of the termination date and (2) the party initiating termination is not in material breach of any covenant hereunder.

BREACH
Material breach by one party obviates the other’s corresponding duty of counter-performance and shall allow immediate termination without notice by the non-breaching party.

LIMITATION OF LIABILITY
The liability of Contractor, its agents, employee, subcontractors and suppliers with respect to any and all claims arising out of the performance or non-performance of obligations under the Contract Documents, or the design, manufacture, sale, delivery, installation or use of equipment or materials or the condition of other services hereunder irrespective of the theory upon which any claim may be based, including, without limitation, breach of the Contract Documents, breach of warranty or tort (including negligence), indemnity, strict liability or otherwise (i) shall in no event include consequential, indirect, special or similar damages including, but not limited to, loss of profits or revenue, or loss of business, and Owner hereby irrevocably waives any right it may have to any damages in excess of actual and incidental, and (ii) shall in no event exceed in the aggregate 100% of the Contract Sum. This limitation of liability shall prevail over any conflicting or inconsistent provisions contained in the Contract Documents except where such conflicting or inconsistent provisions provide a more restrictive remedy.

PAGE 633 of 671

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FORCE MAJEURE
Neither Owner nor Contractor shall be liable for any failure to perform any of their respective obligations under the Contract Documents when such failure is caused by or results from (1) strike or other work stoppages blacklisting, boycott, or sanctions, however incurred; (2) acts of God, public enemies, authority of law (including the withdrawal of any governmental authorization required to carry out the terms of the Contract Documents), embargo, quarantine, riot insurrection, a declared or undeclared war, state of ware or belligerency or hazard or danger incidental thereto; or (3) the inability of any person to obtain any equipment, machinery, or material required for the Work, or the inability to make the Work Site available to Contractor in accordance with the Contract Documents, through no fault of Owner or Contractor.

CONFIDENTIALITY
Information, data and drawings embodied in this proposal are strictly confidential and are supplied on the understanding that they will be held confidentially and not disclosed to third parties without the prior written consent of Lyngsoe Systems.

PAGE 634 of 671

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“Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.”

CONTRACT SHEET
This agreement has been made between
Crowell Public Library
1890 Huntington Dr,
San Marino, CA 91108
(In this document called the Customer)
And
Lyngsoe Systems Inc.
1664 Bowmans Farm Road
Suite 109
Frederick, MD 21701
(In this document called Lyngsoe Systems)
Signature
Laura Corbin
Service Director
Signature
3/13/2026
Date Date
PAGE 635 of 671

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“Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” APPENDIX 1

HOURLY RATES
Valid from January 1, 2026 to December 31, 2026
Hourly Rates (USD) Normal Hours Overtime Hours Travel Hours Holiday Hours Service Engineer 220.00 330.00 180.00 330.00
Software Engineer 310.00 460.00 180.00 460.00

NORMAL HOURS/OVERTIME
Normal hours are from 08.00 am to 4.30 pm Local Time
Overtime is after 4.30 pm on weekdays, Saturdays/Sundays and holidays according to USA calendar.

TRAVEL EXPENSES
Car expenses are charged according to invoice
Other expenses are charged according to invoice

HOTEL AND MEAL ALLOWANCES
Hotel expenses are charged according to invoice
Allowances are charged according to current per diem rates NOTE:
• All prices exclusive of hotel and travel allowances.
• All prices exclude transport costs and travel time.

PAGE 636 of 671

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“Use or disclosure of proposal data is subject to the restriction(s) on the confidentiality page of this proposal.” APPENDIX 2

RETURNED GOODS FORM
Goods returned by: Customer Lyngsoe Other
Site name: Project number:

Address:

Goods are returned
because of:

Claim - flaw on goods Warranty
Repair/replacement of the
goods
Other
State reason for
return:
(State serial no.,
model and error
code if such shows)
Lyngsoe part
number:

Part Name:

Serial number:

Date of failure:

Date of shipment:

Shipping information:

Please send this form via email to:

[email protected]

A COPY OF THIS FORM MUST ALSO BE
ATTACHED TO THE GOODS.

Please send parts to:

Laura Corbin
Lyngsoe Systems Inc.
1664 Bowmans Farm Road Suite 109
Frederick, MD 21703
PAGE 637 of 671
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Hillary Guirola-Leon, Finance Director
DATE: May 29, 2026
SUBJECT: APPROVAL OF RESOLUTION NO. R-26-10 ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026-27

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Efficient, Responsive, and Effective City Services

BACKGROUND
In 1979 and 1990, California voters approved Proposition 4 (the “Gann Initiative”) and Proposition 111, respectively. Proposition 4 placed limits on the amount of tax proceeds that can be received and appropriated by governments in the State. Proposition 111 provided an adjustment formula to allow for local growth factors. Each year, governments throughout the State adopt a resolution establishing their appropriations limit as well as their appropriations that are subject to the limit.

DISCUSSION
Each year, two change factors are combined in a single adjustment factor and applied to the prior year’s appropriations limit to arrive at the new appropriations limit for the upcoming fiscal year.

1. Local agencies are allowed to use the larger of the City’s population growth or their County’s population growth. For calendar 2026, on which the FY 2026- 27 limit is based, the State Department of Finance reports that the population of the County of Los Angeles increased while the City’s population decreased.

The City’s population increase of 0.08% was used for the City’s FY 2026-27 Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 638 of 671
limit calculation this year. The County’s population change of -0.64% was smaller.

2. Agencies are allowed to use as a “cost of living” factor the larger of the change in California per capita income or the growth in non-residential assessed valuation due to new construction. The change in California per capita income, 4.95%, was used in the City’s FY 2026-27 limit calculation.

The proposed FY 2026-27 appropriations limit is $38,477,321 and the proposed budget appropriations subject to the limit are $31,390,055, or 82% of the maximum allowed.

Exhibit A to the accompanying resolution shows how the FY 2026-27 appropriations limit was calculated. Exhibit B is the narrative discussion of the Gann Appropriations Limit and its implications for the City of San Marino that is proposed to be included in the final FY 2026-27 adopted budget document along with Resolution No. R-26-10 and Exhibit A.

FISCAL IMPACT & PROCUREMENT REVIEW
Because the proposed appropriations subject to the limit are less than the appropriations limit, there is no direct fiscal impact resulting from approval of the Resolution.

This report requires no procurement review.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends adoption of the proposed FY 2026-27 appropriations limit and the appropriations subject to limitation for the City of San Marino. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Resolution No. R-26-10, Establishing the Appropriations Limit and Appropriations Subject to Limitation for Fiscal Year 2026-27.” PAGE 639 of 671

ATTACHMENTS

1. Resolution No. R-26-10

2. Resolution No. R-26-10 Exhibit A: Gann Appropriations Limit Calculation

3. Resolution No. R-26-10 Exhibit B: Implications of the Gann Appropriations Limit
PAGE 640 of 671
RESOLUTION NO. R-26-10

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SAN MARINO, CALIFORNIA ESTABLISHING THE

APPROPRIATIONS LIMIT AND APPROPRIATIONS
SUBJECT TO LIMITATION FOR FISCAL YEAR 2026-27
WHEREAS, Article XIII-B of the California State Constitution requires that each entity of government determine and adopt an Appropriations Limit for each fiscal year; and
WHEREAS, Proposition 111 requires a recorded vote of the City Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, the local voters of San Marino have approved an increase in the City’s appropriations limit consistent with the maximum projected aggregate collection authorized by the levy of the Public Safety Parcel Tax, in accordance with Section 12 of Ordinance No. O-24-1412.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California as follows:

SECTION 1. The annual adjustment factors used in the calculation of the Fiscal Year 2026-27 Appropriations Limit are the City population change of 0.08% and the change in California Per Capita Personal Income of 4.95%.

SECTION 2. The FY 2026-27 Appropriations Limit for the City of San Marino for the Fiscal Year 2026-27 is hereby determined to be $38,477,321 in accordance with calculations contained in Exhibit A hereto.

SECTION 3. Appropriations designated in the Fiscal Year 2026-27 Proposed Budget that are subject to the limit total $31,390,055, representing an amount that is 82% of the limit.

PASSED, APPROVED AND ADOPTED this 29th day of May, 2026. _______________________________

TONY CHOU
MAYOR
ATTEST:
__________________________

ALISON WALKER

CITY CLERK
PAGE 641 of 671
CITY OF SAN MARINO RESOLUTION NO. R-26-10

PAGE TWO OF TWO

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, ALISON WALKER, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-26-10 was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 29th day of May 2026, and the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________________

ALISON WALKER

CITY CLERK
PAGE 642 of 671

EXHIBIT A
2025-26 Base Limit: 32,928,399 $
2026-27 Change in CA Per Capita Income 4.95%
2026-27 Change in LA County Population: 0.08%
2026-27 Combined Adjustment Factor 1.0503
2026-27 Limit Before Voter Approved Override 34,585,995 $ 2026-27 Voter Approved Override - Public Safety Parcel Tax 3,891,326 $ 2026-27 Appropriations Limit 38,477,321 $
2026-27 Amount Subject to Appropriations Limit $ 31,390,055 2026-27 Percentage of San Marino Appropriations Subject to Limit 82% City of San Marino
Fiscal Year 2026-27
Gann Appropriations Limit Calculation
PAGE 643 of 671

EXHIBIT B
Implications of the Gann Appropriations Limit
In November 1979, California voters followed up the tax limitations of 1978’s Proposition 13 with an amendment to the State Constitution to limit the growth of government spending. A voter initiative, Proposition 4, was passed into law in 1979 and later amended by Proposition 111 in 1990. This spending limit, commonly known as the “Gann Limit,” was named after Proposition 4’s sponsor Paul Gann, appears in the state Constitution as Article XIIIB. The Gann Limit creates a restriction on the amount of tax proceeds that a government agency may receive and appropriate in any one year.

The limit is based on actual appropriations from the 1986-87 base year. Increases to the limit are allowed each year based on specified growth factors. Inflationary adjustments are based on changes in California per capita personal income or the change in nonresidential assessed valuation. Population adjustments are based on changes in the population of the City or Los Angeles County.

Since 1980, San Marino voters have approved a public safety parcel tax for public safety services and, at the same time, have approved an override of the City’s appropriations limit for this parcel tax revenue, to increase the limit by the amount of the annual parcel tax levy.

The City of San Marino’s FY 2026-27 Appropriations Limit was adopted by resolution on May 29, 2026 as required by the California Government Code. The City’s FY 2026-27 appropriations limit is $38,477,321 and its appropriations subject to limitation is $31,390,055. The appropriations margin, the difference between the limit and the appropriations subject to limitation, is therefore $7,087,266, and appropriations subject to limitation are 82% of the limit.

For the past five fiscal years, appropriations subject to limitation have ranged between 66% and 83% of the legal limit. The FY 2026-27 limit is within this same range, indicating that the legal limit has been increasing at a pace roughly in line with the growth in appropriations subject to limitation.

For four of the past six years, the population factor for the City has been negative. In years where there are negative population factors, the limit each year will grow by less than the annual inflation rate, which may result in a decrease in the City’s appropriations margin in future years.

PAGE 644 of 671
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Alison Walker, City Clerk
DATE: May 29, 2026
SUBJECT: APPOINTMENT OF A CITY TREASURER AND MEMBERS TO

CITY OF SAN MARINO ADVISORY BODIES AND
ADOPTION OF RESOLUTION NO. R-26-20, CHANGING

THE LOCATION, FREQUENCY, AND ATTENDANCE POLICY

OF ADVISORY BODY MEETINGS

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City Council has established a number of advisory bodies which assist the City Council with a variety of issues, needs, and concerns. The City Council appoints Council Members to act as a delegate and alternate (“Council Liaisons”) to each of the advisory bodies. These Council Liaisons determine the application review process and make recommendations to the full City Council for advisory body appointments.

City of San Marino Advisory Bodies:
• Planning Commission
• Design Review Committee
• Library Board of Trustees
• Recreation Commission
• Public Safety Commission
Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 645 of 671
Separate from the recruitment for the City’s Advisory Bodies, City staff have also been conducting an extensive recruitment to fill the volunteer City Treasurer position. That position is also discussed later in this report.

Additionally, the location, frequency and attendance policy of Advisory Body Meetings are also being updated at this time to reflect modern practices and current needs of the organization as a part of this report.

DISCUSSION
A recruitment was conducted for five advisory bodies which had members with terms ending in 2026; the Planning Commission, the Design Review Committee, the Public Safety Commission, the Recreation Commission, and the Library Board of Trustees. Notice of the vacancies and advertisement of the advisory body recruitment was placed in the San Marino Tribune, in the City Manager’s Weekly Briefing email, on the City’s social media accounts, and on the City’s website. Applicants consisted of both existing members reapplying for another term as well as new applicants. The table below identifies the vacancies on each body and the number of applications received.

Advisory Body Vacancies Number of
Applicants
Planning Commission
Council Member Shepherd Romey – Delegate
Mayor Chou – Alternate
Two (2) regular members
One (1) alternate 4
Design Review Committee
Mayor Chou – Delegate
Council Member Shepherd Romey – Alternate
Three (3) regular members
One (1) alternate
One (1) alternate – partial term
5 Public Safety Commission
Council Member Chang – Delegate
Council Member Shepherd Romey – Alternate
Three (3) regular members 7
Library Board of Trustees
Council Member Chang – Delegate
Council Member Chou – Alternate
One (1) regular member
Two (2) alternates 4
Recreation Commission
Council Member Chou – Delegate
Vice Mayor Lo – Alternate
Two (2) regular members 2
The Council Liaisons have concluded their review of the candidates and are making recommendations for appointment, which are included in the recommended action below.

City Treasurer Appointment
Over the course of the past several months, the City carried out an extensive PAGE 646 of 671
recruitment process to fill the vacant City Treasurer position. Following outreach across the City’s various communication platforms and the ads in the San Marino Tribune, a total of seven applications were received. The Mayor and Vice Mayor met, reviewed the applications, and invited four of the applicants for an initial interview. Following that initial interview, the four candidates were asked to return to meet with the City Manager, Finance Director, and former City Treasurer.

At the conclusion of this process, Clarice Dai emerged as the candidate being recommended for appointment as the City’s Treasurer. Ms. Dai has been a resident of San Marino for more than ten years and is a graduate of Boston University’s Questrom School of Business with a Bachelor of Science in Business Administration with dual concentrations in Accounting and Finance.

Ms. Dai holds a license as a Certified Public Accountant (CPA) from the California Board of Accountancy and also previously held credentials as a Chartered Alternative Investment Analyst and Chartered Financial Analyst.

Ms. Dai is also fluent in Mandarin Chinese and Cantonese.

Ms. Dai is being recommended for appointment to serve as the City’s Treasurer for a four (4) year term pursuant to San Marino Municipal Code Section 2.04.06. The Treasurer serves as a volunteer and is not compensated for their service.

Changing Location, Frequency and Attendance Policy for Advisory Body Meetings
During the COVID-19 pandemic, advisory body meeting locations were temporarily relocated to the Barth Room at the Crowell Public Library to provide additional physical distancing. In late 2025, comprehensive audiovisual (AV) upgrades were completed in the City Hall Council Chambers, making it the ideal venue to host all upcoming advisory body meetings moving forward. All advisory bodies have been meeting in the City Hall Council Chambers for nearly two years now and the time has come to update the meeting location.

Additionally, staff recommends updating the meeting frequencies for the Library Board of Trustees, Recreation Commission, and Public Safety Commission to meet every other month. This adjustment will ensure more substantive agendas, optimize administrative efficiency for each meeting, and streamline the amount of staff resources necessary in preparing for meetings that become cancelled from time to time. By way of example, meetings for some advisory bodies routinely lastly approximately 30 minutes for items that were general department updates. The amount of staff time necessary to prepare the reports, agendas, and physically test/prepare the meeting technology takes dozens of hours of several staff members’ time, resulting in PAGE 647 of 671
a less than effective use of the limited staff resources the City has. Staff will however, have the ability to call special/additional meetings as City business necessitates.

Finally, in order to ensure the most effective use of the valuable time residents contribute to serve on the various bodies, an updated Attendance Policy is also included as a part of this report.

To support these operational adjustments, Resolution No. R-26-20 will formally designate the City Hall Council Chambers as the official meeting location, establish an every other month schedule for the Recreation Commission, Library Board of Trustees, and Public Safety Commission, and implement an attendance policy to consistently ensure a quorum for all upcoming advisory body meetings.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
The Council Liaisons for the Planning Commission recommend the Council appointment of two (2) regular members and one (1) alternate member to serve four-year terms, each commencing on June 1, 2026.

The Council Liaisons for the Design Review Committee recommend the Council appointment of three (3) regular members and one (1) alternate member to serve two-year terms, each commencing on June 1, 2026. They also recommend the council to appoint one (1) alternate member to serve a partial one-year term, to commence on June 1, 2026.

The Council Liaisons for the Public Safety Commission recommend the Council appointment of three (3) regular members to serve four-year terms each commencing on June 1, 2026.

The Council Liaisons for the Library Board of Trustees recommend the Council appointment of one (1) regular member and two (2) alternate members to serve three-year terms each commencing on June 1, 2026.

PAGE 648 of 671
The Council Liaisons for the Recreation Commission recommend the Council appointment of two (2) regular members to serve four-year terms each commencing on June 1, 2026.

The Mayor and Vice Mayor recommend the Council appointment of Clarice Dai as City Treasurer to serve a four-year term to commence on June 1, 2026.

Staff recommends the City Council adopt Resolution No. R-26-20, amending the official meeting location, frequency, and attendance policy for City advisory bodies.

If Council concurs, the appropriate motions would be:
“I move to appoint Rick Chou, and Mark Giles as regular members and Jeff Boozell as an alternate member of the Planning Commission to serve terms ending May 31, 2030.”
“I move to appoint Raymond Cheng, Ted Lee, and Steven Jones as regular members and Ingrid Kolesk as an alternate member of the Design Review Committee to serve terms ending May 31, 2028.”
“I move to appoint Jovanie Arias as a regular member and Gene Chen as an alternate member of the Design Review Committee to serve partial terms ending May 31, 2027.”
“I move to appoint Brian Davis, Timothy Kolesk and Steve Domier as regular members of the Public Safety Commission to serve terms ending May 31, 2030.”
“I move to appoint Marilyn Peck as a regular member and Susan Boegh and Jody Nichols as alternate members of the Library Board of Trustees to serve terms ending May 31, 2029.”
“I move to appoint Stanley Wu and Louie Pascua as regular members of the Recreation Commission to serve terms ending May 31, 2030.” “I move to appoint Clarice Dai as City Treasurer to serve a term ending May 31, 2030.”
“I direct the City Clerk to post the updated Local Appointments List to reflect these appointments.”
“I move to adopt Resolution No. R-26-20, changing location, frequency and attendance policy of advisory body meetings.”
PAGE 649 of 671

ATTACHMENTS

1. Resolution No. R-26-20

2. Local Appointments List
PAGE 650 of 671
RESOLUTION NO. R-26-20

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA CHANGING THE

LOCATION, FREQUENCY, AND ATTENDANCE POLICY

OF ADVISORY BODY MEETINGS
WHEREAS, the San Marino Municipal Code provides that advisory body meeting locations are established by City Council resolution;
NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of San Marino:

SECTION 1. Following the date of adoption of this Resolution, all meetings of the San Marino advisory bodies are to be held in accordance with the San Marino Municipal Code except as otherwise provided herein.

SECTION 2. Notwithstanding Section 1, the regular meeting time of the Design Review Committee is the first and third Wednesday of each month at 6:00 PM in the City Hall Council Chambers.

SECTION 3. Notwithstanding Section 1, the regular meeting time of the Planning Commission is the last Wednesday of each month at 6:00 PM in the City Hall Council Chambers.

SECTION 4. Notwithstanding Section 1, the regular meeting time of the Library Board of Trustees is the fourth Monday of January, March, May, July, September and November at 8:00 AM in the City Hall Council Chambers.

SECTION 5. Notwithstanding Section 1, the regular meeting time of the Recreation Commission is the second Monday of January, March, May, July, September and November at 6:00 PM in the City Hall Council Chambers.

SECTION 6. Notwithstanding Section 1, the regular meeting time of the Public Safety Commission is the third Monday of January, March, May, July, September and November at 6:00 PM in the City Hall Council Chambers.

SECTION 7. Notwithstanding Section 1 or any other provision herein, City staff may cancel, reschedule, relocate, or schedule additional meetings of any advisory body as necessary.

SECTION 8. The attached attendance policy supersedes any previously established advisory body attendance policies or standards.

PASSED, APPROVED, AND ADOPTED this 29th day of May, 2026.

PAGE 651 of 671
CITY OF SAN MARINO RESOLUTION NO. R-26-20
PAGE 2 OF 2
___________________________

TONY CHOU
MAYOR
ATTEST:
__________________________

ALISON WALKER

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, ALISON WALKER, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-26-20 was adopted by the City Council of the City of San Marino at a Adjourned Regular Meeting held on the 29th day of May, 2026, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

________________________

ALISON WALKER

CITY CLERK
PAGE 652 of 671
POLICY: ATTENDANCE POLICY FOR CITY BOARDS, COMMISSIONS,

AND COMMITTEES
DATE EFFECTIVE: JUNE 1, 2026
Purpose
The City of San Marino values the dedicated service and important contributions of its volunteer Boards, Commissions, and Committees. These bodies play a vital role in advising the City Council, supporting community engagement, keeping residents informed, and helping advance the City’s goals and priorities. Regular, well-prepared attendance and active participation by appointed members are essential to maintaining productive, informed, and effective advisory bodies. Members are therefore expected to attend and participate in all regularly scheduled meetings, recognizing that consistent attendance promotes continuity, thoughtful deliberation, and the efficient conduct of public business.

Scope
This policy shall apply to all members appointed by the City Council to serve on advisory boards, commissions, and committees including the Planning Commission, Design Review Committee, Library Board of Trustees, Recreation Commission, Public Safety Commission, and any other advisory body as determined by the City Council. This policy shall not apply to individuals serving on boards, commissions, and committees in the capacity of an alternate member. This policy shall apply regardless of whether the absence is excused or not.

Distribution
This policy is to be distributed to all members of City of San Marino advisory boards, commissions, and committee.

PAGE 653 of 671
2 Policy
All appointed members of City boards, commissions, and committees are expected to attend every scheduled meeting of body they are appointed to serve on. If a member is unable to attend a scheduled meeting, that member should make every effort to inform the appropriate City staff as far in advance of the meeting date as possible to ensure a quorum of the remaining members is available to conduct the meeting.

Should a member of any board, commission, or committee miss more than thirty percent (30%) of the meetings in a rolling twelve (12) month period, that member shall be required to meet with the City Council liaisons assigned to the respective board, commission, or committee. Where applying the 30% calculation creates anything other than a whole number, the number shall be rounded up to the next whole number (i.e. If 30% equaled

1.8 meetings, the number would be rounded to 2 meetings). The purpose of the meeting shall be to discuss the absences, explain what steps were taken to remain informed of matters discussed during the meetings missed, and what steps are being taken to ensure that no further meetings are missed.

Should a member miss an additional meeting within the same rolling twelve (12) month period, the member shall be required to meet with the City Council liaisons again. The purpose of the meeting shall be to discuss the absences, explain what steps were taken to remain informed of matters discussed during the meetings missed, and what steps are being taken to ensure that no further meetings are missed. Following the meeting, the City Council liaisons shall determine whether or not to recommend to the full City Council that the member be removed from their position due to the absences.

Policy Version History
Version Date Description Approved By

1.0 05/29/2026 Initial Policy Adopted City Council
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Page 1 of 4 ends

San Marino City CouncilMay 29, 2026

San Marino City Council
May 29, 2026