San Marino City Council
May 29, 2026

AGENDA – MAY 29, 2026 PAGE 1 of 671

CITY OF SAN MARINO

CITY COUNCIL AGENDA
Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
www.SanMarinoCA.gov
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108

ADJOURNED REGULAR MEETING OF THE

SAN MARINO CITY COUNCIL
FRIDAY, MAY 29, 2026 AT 8:30 AM

CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
AND
NO. 35 HANGZHOU S RD. SEC. 1

TAIPEI CITY, TAIWAN
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 48 hours prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.

How to view or listen to the meeting from home:

Visit www.SanMarinoCA.gov/Zoom
AGENDA – MAY 29, 2026 PAGE 2 of 671
How to offer public comment from home:

Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.

Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the in-person comments. Written Zoom comments will be read or summarized and made part of the public record for the meeting.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Vice Mayor Lo, and Mayor Chou

POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
www.SanMarinoCA.gov.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.

Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

NEW BUSINESS

1. ADOPTION OF THE PROPOSED FISCAL YEAR 2026-27 OPERATING &

CAPITAL BUDGET
Recommendation: Staff recommends that the City Council adopt Resolution No. R-26- 19, adopting the Operating and Capital Budget for Fiscal Year 2026-27. Resolution No. R-26-11, Updating the Schedule of Fees for Service, Resolution No. R-26-12 approving the updated salary schedule for FY 2026-2027, Resolution No. R-26-13, AGENDA – MAY 29, 2026 PAGE 3 of 671
amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2024, thru June 30, 2027, to include the position of part-time Recreation Coordinator and Resolution No. R-26-14 amending the job classification of Facilities Supervisor-Community Services. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt (1) Resolution No. R-26-19, Adopting the Operating and Capital Budget for the Fiscal Year 2026-27 and Appropriating the Amounts Specified therein from the Funds and for the Purposes Indicated; (2) Resolution No. R-26-11 Updating the Schedule of Fees for Service, (3) Resolution No. R-26-12 approving the updated salary schedule for FY 2026-2027, (4) Resolution No. R-26-13, amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2024, thru June 30, 2027, to include the position of part-time Recreation Coordinator and (5) Resolution No. R-26-14 amending the job classification of Facilities Supervisor-Community Services.”

CONSENT CALENDAR

2. REPORT ON EMERGENCY ACTIONS TAKEN TO REPAIR/REMEDIATE FIRE STATION 91 AND REQUEST TO EXTEND EMERGENCY

PROCUREMENT PURSUANT TO PUBLIC CONTRACTS CODE SECTION
22050 AND SAN MARINO MUNICIPAL CODE SECTION 2.06.05(A)(8) Recommendation: Staff recommends the City Council receive the report of repair/remediation actions undertaken to date and extend the emergency by a 4/5 vote to facilitate expeditious restoration of Fire Station 91. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
"I move to receive and file the report of repair/remediation actions undertaken to date and to extend the emergency action approved in Resolution No. R-26-08 to facilitate the expeditious restoration of Fire Station 91."

3. APPROVE THE FULFILLMENT AGREEMENT FOR UNPROGRAMMED
SURFACE TRANSPORTATION PROGRAM – LOCAL (STP-L) FUNDS WITH

THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION

AUTHORITY AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE

FULLFILLMENT AGREEMENT AND ANY RELATED DOCUMENTS

NECESSARY TO RECEIVE AND ADMINISTER THE FUNDS
Recommendation: Staff recommend the City Council 1) approve the Fulfillment Agreement for Unprogrammed Surface Transportation Program – Local (STP-L) Funds with the Los Angeles County Metropolitan Transportation Authority and 2) authorize the City Manager to execute the Fulfillment Agreement. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to 1) approve the Fulfillment Agreement for Unprogrammed Surface Transportation Program – Local (STP-L) Funds with the Los Angeles County Metropolitan Transportation Authority and 2) authorize the City Manager to execute AGENDA – MAY 29, 2026 PAGE 4 of 671
the Fulfillment Agreement and any related documents necessary to receive and administer the funds.”

4. APPROVAL OF MAINTENANCE SERVICES AGREEMENT WITH FLEET SERVICES, INC.

Recommendation: Staff recommends the Council award a Maintenance Services Agreement with Fleet Services, Inc. to provide vehicle maintenance services for a three (3) year term in an amount not to exceed $200,000. Further, staff recommends the Council delegate the City Manager the authority to award two (2) optional oneyear Maintenance Services Agreements subject to satisfactory performance and Council authorization of the annual budget. If Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to 1) award a Maintenance Services Agreement with Fleet Services, Inc to provide vehicle maintenance services for a three (3) year term in an amount not to exceed $200,000 and 2) delegate the City Manager the authority to award two (2) optional one-year Maintenance Service Agreements subject to satisfactory performance and Council authorization of the annual budget.”

5. APPROVAL OF A CONTRACT AMENDEMENT WITH THE COUNSELING

TEAM INTERNATIONAL FOR BEHAVIORAL HEALTH & WELLNESS

SERVICES FOR PUBLIC SAFETY PERSONNEL
Recommendation: Staff recommends the Council approve a contract amendment with The Counseling Team International for behavioral health and wellness services for public safety personnel for a three (3) year term in the amount not to exceed $75,521.58. If Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve a contract amendment with The Counseling Team International for behavioral health and wellness services for public safety personnel for a three (3) year term in the amount not to exceed $75,521.58.”

6. APPROVE THE RENEWAL OF AGREEMENT WITH NEOGOV FOR CLOUDBASED SOFTWARE TO INCLUDE RECRUITMENT, APPLICANT

TRACKING, AND PERFORMANCE MANAGEMENT MODULES IN AN
AMOUNT NOT TO EXCEED $58,809.16 OVER 3 YEARS
Recommendation: Staff recommends the Council approve the renewal of agreement with NEOGOV for cloud-based software to include recruitment, applicant tracking, and performance management modules beginning July 1, 2026, through June 30, 2029 in an amount not to exceed $58,809.16 and authorize the City Manager to execute all necessary documents. If the City Council concurs with the staff’s recommendation, an appropriate motion would be:
“I move to include recruitment, applicant tracking, and performance management modules beginning July 1, 2026, through June 30, 2029, in an amount not to exceed $58,809.16 and authorize the City Manager to execute all necessary documents.” AGENDA – MAY 29, 2026 PAGE 5 of 671

7. APPROVAL OF SERVICE AGREEMENT WITH LYNGSOE SYSTEMS
Recommendation: Staff recommends the Council approve the Service Agreement with Lyngsoe Systems for a term not to exceed two (2) years. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Service Agreement with Lyngsoe Systems for a term not to exceed two (2) years through December 31, 2027, and authorize the City Manager to execute said agreement.”

8. APPROVAL OF RESOLUTION NO. R-26-10 ESTABLISHING THE
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026-27
Recommendation: Staff recommends adoption of the proposed FY 2026-27 appropriations limit and the appropriations subject to limitation for the City of San Marino. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Resolution No. R-26-10, Establishing the Appropriations Limit and Appropriations Subject to Limitation for Fiscal Year 2026-27.”

9. APPOINTMENT OF A CITY TREASURER AND MEMBERS TO CITY OF SAN MARINO ADVISORY BODIES AND ADOPTION OF RESOLUTION NO. R26-20, CHANGING THE LOCATION, FREQUENCY, AND ATTENDANCE

POLICY OF ADVISORY BODY MEETINGS
Recommendation: The Council Liaisons for the Planning Commission recommend the Council appointment of two (2) regular members and one (1) alternate member to serve four-year terms, each commencing on June 1, 2026.

The Council Liaisons for the Design Review Committee recommend the Council appointment of three (3) regular members and one (1) alternate member to serve two-year terms, each commencing on June 1, 2026. They also recommend the council to appoint one (1) alternate member to serve a partial one-year term, to commence on June 1, 2026.

The Council Liaisons for the Public Safety Commission recommend the Council appointment of three (3) regular members to serve four-year terms each commencing on June 1, 2026.

The Council Liaisons for the Library Board of Trustees recommend the Council appointment of one (1) regular member and two (2) alternate members to serve three-year terms each commencing on June 1, 2026.The Council Liaisons for the Recreation Commission recommend the Council appointment of two (2) regular members to serve four-year terms each commencing on June 1, 2026.

The Mayor and Vice Mayor recommend the Council appointment of Clarice Dai as City Treasurer to serve a four-year term to commence on June 1, 2026.

Staff recommends the City Council adopt Resolution No. R-26-20, amending the official meeting location, frequency, and attendance policy for City advisory bodies.

AGENDA – MAY 29, 2026 PAGE 6 of 671
If Council concurs, the appropriate motions would be:
“I move to appoint Rick Chou, and Mark Giles as regular members and Jeff Boozell as an alternate member of the Planning Commission to serve terms ending May 31, 2030.”
“I move to appoint Raymond Cheng, Ted Lee, and Steven Jones as regular members and Ingrid Kolesk as an alternate member of the Design Review Committee to serve terms ending May 31, 2028.”
“I move to appoint Jovanie Arias as a regular member and Gene Chen as an alternate member of the Design Review Committee to serve partial terms ending May 31, 2027.”
“I move to appoint Brian Davis, Timothy Kolesk and Steve Domier as regular members of the Public Safety Commission to serve terms ending May 31, 2030.” “I move to appoint Marilyn Peck as a regular member and Susan Boegh and Jody Nichols as alternate members of the Library Board of Trustees to serve terms ending May 31, 2029.”
“I move to appoint Stanley Wu and Louie Pascua as regular members of the Recreation Commission to serve terms ending May 31, 2030.” “I move to appoint Clarice Dai as City Treasurer to serve a term ending May 31, 2030.”
“I direct the City Clerk to post the updated Local Appointments List to reflect these appointments.”
“I move to adopt Resolution No. R-26-20, changing location, frequency and attendance policy of advisory body meetings.”

10. CASH AND INVESTMENT REPORT FOR THE MONTH OF APRIL 2026 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of April 2026.”

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

AGENDA – MAY 29, 2026 PAGE 7 of 671

FUTURE AGENDA ITEMS

ADJOURNMENT
Posted: 05/22/2026 ALISON WALKER

CITY CLERK
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Hillary Guirola-Leon, Finance Director
Corey Mize, Accounting Manager/Controller
DATE: May 29, 2026
SUBJECT: ADOPTION OF THE PROPOSED FISCAL YEAR 2026-27

OPERATING & CAPITAL BUDGET

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Engaged and Connected Residents
Fiscally Responsible and Transparent City Government

BACKGROUND
The annual budget is an important document where government resources are allocated to programs and services for the year. This allocation of resources is driven by the City’s priority principles. The Fiscal Year 2026-27 budget process began at the second meeting in February and the goal is to adopt the budget by May/June before the start of the fiscal year. • At the February 27, 2026, City Council meeting, staff presented the Fiscal Year 2026-27 budget calendar, a budget overview, and presented the proposed priority principles.
• At the March 11, 2026, City Council meeting, staff presented the FY 2025-26 mid-year review and the five-year financial forecast. • At the March 27, 2026, City Council meeting, staff presented the draft FY 2026-27 Capital Equipment, FY 2026-27 Construction Plans, and the 5-year Capital Improvement Plan. Developing a 5-year Capital Improvement Plan is a best practice used by governments to identify the City’s present and future anticipated capital investment needs.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 8 of 671
Importantly, the 5-year plan is a forecasting tool and does not necessarily commit the City to certain projects unless funding is encumbered and can be modified during future budget cycles. • At the April 24, 2026, City Council meeting, staff presented a high-level budget summary, anticipated fund balance, and revenue details. City departments also presented their operating budgets.

DISCUSSION
Today’s meeting moves us into the final step in the budget process, with the presentation of the proposed operating and capital budget for FY 2026-27 (Attachment 1). The accompanying budget document incorporates all of the direction given to staff by the City Council at our previous budget meetings.

The proposed budget document provides the City Council with the comprehensive FY 2026-27 budget, as well as budget details down to the individual line items within each department, individual capital projects, and equipment items. The following are changes that were made to the FY 2026- 27 proposed budget.

Summary of Budget Revisions
In line with Council direction provided to staff at the April 24, 2026, City Council meeting, the following FY 2026-27 budget revisions were made:

Budget Revision: General Fund Group Revenues
General Fund Group April 24, 2026 Meeting May 29,2026 Meeting Variance $ Revenues $ 36,437,373 $ 36,459,874 $ 22,501
Following the City Council’s direction to not reduce the Library’s operating hours, staff reached out to the two non-profit groups who support the Library to request additional support. Staff explained the funding needs and alternatives to both groups and asked if they would be willing to support the Library’s funding needs. The Friends of the Crowell Public Library graciously increased their annual support of the library by and additional $22,500 to help offset the funding shortfall. As such, there is a $22,500 increase in revenue to account for the approved donation from the Friends of the Crowell Public Library. This donation will be used to pay for various Library books and materials.

PAGE 9 of 671
Budget Revision: General Fund Group Expenditures
There is a net increase in General Fund expenditures of $42,871. Below is a table showing the detail of this increase:

The initial proposed budget presented on April 24, 2026, included a proposal to decrease the operating hours of the Library. Based on Council direction, the part-time hours ($54,454 budget impact) for the library were added back to the budget and are reflected in today’s proposed budget. To help offset some of this cost, the Library further reduced some of its operating expenditures by -$10,233. The police department also had a proposed decrease in their operating budget of -$1,350. This decrease was due to the timing of required software licenses being purchased in the current Fiscal Year rather than in FY 2026-27.

Budget Overview
The proposed FY 2026-27 budget includes total revenues of $40.79 million, inter-fund transfers of $17.2 million, and expenditures of $49.4 million across all funds.

General Fund Group
After incorporating the freezing of $706,600 in vacant positions, the FY 2026- 27 proposed General Fund budget reflects an overall operating deficit of - $966,448. Of this amount $45,762 represents the planned use of donation fund reserves. These donations have been received and set aside over years for specific purposes and are now being appropriated. This does not represent the use of General Fund reserves.

PAGE 10 of 671
The remaining operating deficit is $920,686 and staff is proposing a shortterm strategy to use the City’s California Employer’s Pension Prefunding Trust (CEPPT) funds to pay for the projected deficit without using General fund reserves. In 2022, the City opened a CEPPT trust fund and since then, has invested $1,500,000. The current balance in the City’s CEPPT is $1,775,314 as of March 31, 2026. This balance would be reduced by $920,686 to help offset the operating deficit under the proposed FY 2026-27 budget.

CalPERS allows the City until July 2027 to submit a reimbursement request.

In line with this timeline, staff will return during the Mid-Year Budget Review in February 2027 to review any changes in the City’s financial projections and reassess the proposed use of CEPPT funds. This will also provide the City Council an opportunity to provide additional direction, if desired.

General Fund Reserves
The General Fund is projected to end FY 2026-27 with an unassigned fund balance of $17.7 million, which is 48.7% of the estimated FY 2026-27 General Fund operating revenues and meets the City’s General Fund Reserves Policy of 40%. The estimated reserve balance above the minimum amount required is $3.1 million.

Capital Budget
A total of $10.68 million is planned for capital improvement projects and equipment purchases in FY 2026-27. This total amount is comprised of $3.3 million for new requests for 14 projects, $5.6 million to re-appropriate funds in order to finish 17 projects that began in FY 2025-26 but are not expected to be finished by June 30, 2026, and $1.7 million for 11 capital equipment purchases.

The Capital Projects Fund will transfer $1.16 million to the Capital Equipment Fund. This transfer is needed to cover all proposed expenditures under Fund 591 Capital Equipment Fund. The Capital Projects Fund is projected to end FY General Fund Group
FY 2026-27
Proposed
Revenues $ 36,459,874
Expenditures 37,426,322
Operating Deficit $ (966,448)
PAGE 11 of 671
2026-27 with a fund balance of $1 million. The primary funding source for the Capital Projects Fund is the General Fund. In the past five years, the General Fund has provided $13 million in funding to the Capital Fund, which has helped the City continue to invest in its infrastructure. In the next five years, the City will have $50.7 million in unfunded capital needs. A challenge ahead for the City is bridging the gap between operating revenues and operating expenditures as well as continuing to fund citywide capital needs.

Looking Ahead
Five-Year Forecast
Staff has updated the Five-Year forecast for the General Fund. The Five-Year Forecast for the General and Public Safety Funds shows that expenditure growth will continue to outpace revenue growth during the next five years.

The forecast indicates projected deficits continuing at $1.5 million in FY 2027- 28 and growing to $1.9 million in FY 2031-32. The City’s Public Safety Parcel Tax expires at the end of FY 2028-29 and the Five-Year Forecast assumes it will be renewed. The Public Safety Parcel Tax will be on the ballot again in November of 2028. The Utility User’s Tax expires on March 31, 2027, and the forecast assumes it will be renewed. Together these two revenues make up 17% of General fund revenues and are important funding sources for ongoing operations.

Significant assumptions used in this updated Forecast include:
• Renewal of the Utility User’s Tax upon its expiration on March 31, 2027;
• Renewal of the Public Safety Parcel Tax upon its expiration in FY 2029- 30;
• All CalPERS required pension costs paid in full each year; • A 5% annual increase in the Public Safety Parcel Tax; • Property tax growth rate of 4.6% per year;
• An average annual expenditure growth rate of 4.3% through FY 2031- 32; and
• Any frozen positions in the adopted budget FY 2026-27 are assumed to be filled
PAGE 12 of 671
Budget-Balancing Efforts
Below are some of the budget-balancing efforts the City has implemented in the last three fiscal years:
• Reducing Services & Supplies expenditures by $917K in FY 2024-25 • Reducing Services & Supplies expenditures by $1.7 million in FY 2025- 26 • Freezing vacant positions in FY 2025-26
• Freezing vacant positions in FY 2026-27
o Senior Planner (1)
o Management Analyst- Police Department (1)
o Police Cadets (2 part-time positions)
o Police Officer (1)
o Dispatcher (1)
o Recreation Supervisor (1)
• Elimination of the Aquatics Program in FY 2025-26 ($100K) • Conducted a User Fee Study to update cost recovery for City services • Using CEPPT trust funds in FY 2026-27 to pay for the annual required contribution to Unfunded Accrued Liability (UAL)
• Adopted a Sewer User Fee for the first time in the City’s history • Implemented a more proactive strategy to utilize the City’s restricted fund revenue to ensure local use rather than the need to return or sell the funds.
• Aggressively pursued grants across the entire organization Many of these reductions are one-time and short-term in nature and are meant to help the City continue to fund current service levels while longerterm strategies are implemented. Additionally, on February 11, 2026, the City Council unanimously approved the submission of a ballot measure (Measure S) to be placed on the June 2, 2026, Statewide primary election that asks voters to consider a one-cent Transaction and Use Tax (TUT). This difficult and thoughtfully considered decision marks an important step in the City’s roadmap to create a more fiscally stable San Marino, and continue to fund critical City services at their current levels. If approved by voters, this measure is expected to generate approximately $1.65 million each year and help play a role in addressing the City’s long term fiscal sustainability.

PAGE 13 of 671
Staff will continue to take meaningful steps to control growing costs such as overtime expenses, look for operational efficiencies, adjust services and workflows where necessary, and more while simultaneously exploring avenues to increase revenues. Through these thoughtful and deliberate measures, and in partnership with the City Council and the entire community of San Marino, staff are optimistic in the prospects of addressing the City’s long-term structural deficit in the coming years.

User Fee Schedule
A 3% increase was used as the CPI inflation factor to increase the schedule of fees for service for FY 2026-27. Below are additional changes to the fee schedule:
• S-095 Police Report Copy (Exhibit A to Resolution No. R-26-11) o This fee was increased by $5 to account for rising costs of copy paper and printing supplies.
• Ping Pong (Exhibit B to Resolution No. R-26-11)
o This is a new program and the fee is being added to the schedule • Alliant Insurance Fee(Exhibit B to Resolution No. R-26-11) o This fee is being added to the schedule as recommended by our insurance. The fee is based on full cost recovery
Updated Salary Resolution/Salary Schedule, amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2024, through June 30, 2027, and adoption of amended Job Classifications/Specifications Resolution
The Salary Resolution, R-26-12, and Salary Schedule (Attachment 4) have been updated to include a 4% Cost Of Living Adjustment (COLA) for City Staff, Executive Team, and City Manager to be approved by City Council for FY 2026- 27 via Memorandum of Understandings (MOU’s) and a compensation plan for Unrepresented Employees for the period covering July 1, 2024, through June 30, 2027, per the adopted MOU’s. Section 02.05.01(D) of the San Marino Municipal Code (“Code”) provides that the City Manager shall prepare salary and benefit schedules for presentation to the City Council. Section 02.05.01(A) of the Code provides that salary and benefits plans for employees are a part of the City’s personnel rules and regulations when approved by resolution of the City Council.

PAGE 14 of 671
A Resolution (Attachment 5) amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2024, through June 30, 2027, as amended by Resolution No. R-26-13, to include the position of parttime Recreation Coordinator and the removal of positions that were eliminated in previous budget years. These changes are reflected in the proposed FY 2026-27 budget.

A Resolution, R-26-14 (Attachment 6) adopting the amended job classification of Facility Supervisor. The proposed changes to the job classification reflect the transfer of this position to the Parks & Public Works Department and the responsibility for oversight and coordination of all City facilities. The revised classification is intended to align the position description with the operational needs of the department and accurately reflect the scope of duties associated with facility maintenance, management, and coordination citywide. These updates ensure the classification appropriately captures the level of responsibility, departmental reporting structure, and operational functions now assigned to the position. These changes are reflected in the proposed FY 2026-27 budget.

FISCAL IMPACT & PROCUREMENT REVIEW
The FY 2025-26 proposed budget includes total revenues of $40.79 million, expenditures of $49.4 million and inter-fund transfers of $17.2 million.

This report requires no procurement review.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. R-26-19, adopting the Operating and Capital Budget for Fiscal Year 2026-27. Resolution No. R-26-11, Updating the Schedule of Fees for Service, Resolution No. R-26- 12 approving the updated salary schedule for FY 2026-2027, Resolution No.

R-26-13, amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2024, thru June 30, 2027, to include the position of part-time Recreation Coordinator and Resolution No. R-26-14 amending the job classification of Facilities Supervisor-Community Services.

PAGE 15 of 671
If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt (1) Resolution No. R-26-19, Adopting the Operating and Capital Budget for the Fiscal Year 2026-27 and Appropriating the Amounts Specified therein from the Funds and for the Purposes Indicated; (2) Resolution No. R-26-11 Updating the Schedule of Fees for Service, (3) Resolution No. R-26-12 approving the updated salary schedule for FY 2026- 2027, (4) Resolution No. R-26-13, amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2024, thru June 30, 2027, to include the position of part-time Recreation Coordinator and (5) Resolution No. R-26-14 amending the job classification of Facilities Supervisor-Community Services.”

ATTACHMENTS

1. Proposed Operating and Capital Budget for Fiscal Year 2026-27

2. Resolution No. R-26-19 Adopting the Operating and Capital Budget for Fiscal Year 2026-27

3. Resolution No. R-26-11 Updating the Schedule of Fees For Service

4. Resolution No. R-26-12 Approving the Updated Salary Schedule for FY 2026-2027

5. Resolution No. R-26-13, Amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2024, thru June 30, 2027, to include the position of part-time Recreation Coordinator

6. Resolution No. R-26-14 Amending the Job Classification of Facilities Supervisor-Community Services
PAGE 16 of 671
2026
2027
Proposed
Operating
& Capital
Budget
City of San Marino
Fiscal Year
PAGE 17 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
PAGE 18 of 671
City Council
Mayor
Tony Chou
Vice-Mayor
Calvin Lo
Council Member
Hunter Chang
Council Member
John Chou
Council Member
Gretchen Shepherd Romey
Appointed Officials
Interim City Treasurer
Hillary Guirola-Leon
City Attorney
Joseph Montes
Executive Team
City Manager
Philippe Eskandar
Finance Director
Hillary Guirola-Leon
Human Resources Director
Lizette Guerrero
Community Development Director
Isidro Figueroa
Police Chief
John Incontro
Fire Chief
Mario Rueda
Parks & Public Works Director
Amber Shah
Community Services Director
Eddie Covarrubias
Community Engagement Manager
Nicole Tibbet
City Clerk
Alison Walker
City Leaders
3 PAGE 19 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
4 PAGE 20 of 671
City of San Marino
Organizational Chart
Residents
City Council
City Attorney City Manager
City Manager’s Office Community
Development
Community Services Finance
Fire Police Human Resources
Parks & Public Works Police
City Treasurer
5 PAGE 21 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
6 PAGE 22 of 671
Table of Contents
City Manager’s Transmittal Letter ..................................................................................................................... 13 City Manager’s Transmittal Letter – Translated into Mandarin ........................................... PENDING Five-Year Forecast – General and Public Safety Funds ............................................................................ 35 Five-Year Forecast – Capital Projects Fund .................................................................................................... 37 Citywide Financial Policies Compliance ........................................................................................................... 39 Financial Summaries ................................................................................................................................................. 46 Summary of Revenues, Expenditures, and Changes in Fund Balances ................................................ 47 Summary Schedule of Revenues by Fund ....................................................................................................... 50 Detail Schedule of Revenues by Fund .............................................................................................................. 51 Summary Schedule of Expenditures by Fund ................................................................................................ 58 Summary Schedule of Expenditures by Department & Type .................................................................. 59 Schedule of Department Expenditures by Fund ........................................................................................... 62 Schedule of Transfers Between Funds .............................................................................................................. 64 Summary of Authorized Positions ...................................................................................................................... 66 Operating Budget
City Council ................................................................................................................................................................. 69 City Attorney .............................................................................................................................................................. 73 City Manager’s Office .............................................................................................................................................. 77 El Molino Viejo (The Old Mill) ................................................................................................................... 86 Finance Department ................................................................................................................................................ 90 Non-Departmental ..................................................................................................................................... 100 Human Resources Department ........................................................................................................................ 104 Community Development Department......................................................................................................... 114 Police Department................................................................................................................................................. 124 Fire Department ..................................................................................................................................................... 132 Emergency Management ......................................................................................................................... 142 Parks and Public Works Department ............................................................................................................. 146 Parks and Public Works Administration ................................................................................................... 155 Fleet........................................................................................................................................................................ 156 Sewer ..................................................................................................................................................................... 158 7 PAGE 23 of 671
Streets ................................................................................................................................................................... 159 Parks....................................................................................................................................................................... 160 Grounds ................................................................................................................................................................ 162 Building Maintenance ..................................................................................................................................... 163 Community Services Department .................................................................................................................... 165 Community Services Administration ......................................................................................................... 173 Recreation ............................................................................................................................................................ 179 Recreation Administration ....................................................................................................................... 182 Youth ................................................................................................................................................................ 184 Adult ................................................................................................................................................................. 185 Community Events ...................................................................................................................................... 186 Contract Classes .......................................................................................................................................... 188 Facilities & Rentals ...................................................................................................................................... 189 Library.................................................................................................................................................................... 190 Library Administration ............................................................................................................................... 193 Adult Services ............................................................................................................................................... 195 Children’s Services ...................................................................................................................................... 197 Processing ...................................................................................................................................................... 198 Circulation ...................................................................................................................................................... 199 Capital Budgets ......................................................................................................................................................... 200 Capital Equipment Budget ................................................................................................................................. 202 Capital Construction Budget ............................................................................................................................. 234 Appendices.................................................................................................................................................................. 276 Legal Requirements and Budget Policies ..................................................................................................... 278 Budget Calendar .................................................................................................................................................... 279 Fund Descriptions .................................................................................................................................................. 280 Community Profile ................................................................................................................................................ 284 City Map .................................................................................................................................................................... 285 History of San Marino .......................................................................................................................................... 286 San Marino’s City Seal ......................................................................................................................................... 287 Summary of Audited Financial Statements – Last Five Years................................................................ 288 Summary of Citywide Net Position – Last Five Years ............................................................................... 290 8 PAGE 24 of 671
Summary of General Fund Balance Sheets – Last Five Years ................................................................ 291 Summary of General Fund “Income Statements” – Last Five Years .................................................... 292 The Property Tax in San Marino ....................................................................................................................... 293 The Public Safety Parcel Tax .............................................................................................................................. 296 Budget Adoption Resolution................................................................................................................. PENDING Gann Appropriations Limit Resolution .............................................................................................. PENDING Gann Appropriations Limit Calculation ............................................................................................ PENDING Implications of the Gann Appropriations Limit .......................................................................................... 300 Schedule of Fees for Services – Fiscal Year 2025-26 .................................................................... PENDING Glossary .................................................................................................................................................................... 303 5-Year Capital Equipment and Improvement Plan ................................................................................... 313 9 PAGE 25 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
10 PAGE 26 of 671
Transmittal Letter
11 PAGE 27 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
12 PAGE 28 of 671
City Manager’s Transmittal Letter

May 29, 2026
Honorable Mayor and City Council,
I am pleased to present the Fiscal Year (FY) 2026-27 Operating and Capital Budget for the City of San Marino. This document serves as the City’s financial plan for the upcoming year and demonstrates the City Council’s priorities for providing programs, projects, and services to this great community.

The Strategic Plan, adopted by the City Council in April 2018, served as a foundation for the development of this Budget. The Strategic Plan identified the following vision, mission, and critical success factors for the City organization:

Vision
To enhance our unique residential community and preserve the best of our past for future generations.

Mission
Contributing to a safe, beautiful, and enduring community with excellence, stewardship, and innovation.

Critical Success Factors
 Engaged and Connected Residents
 Efficient, Responsive, and Effective City Services
 Safe Community
 Well-Maintained Infrastructure
 Fiscally Responsible and Transparent City Government
 Attractive, Complementary Business District
 Inviting and Relevant City Facilities
 Beautiful, Preserved, Single-Family Neighborhoods
The eight critical success factors provide a foundation for maintaining and strengthening an exceptional San Marino as well as a clear vision of where the City would like to go. These critical success factors not only guide the priority principles that the City Council adopted for FY 2026-27 but also provide long-term goals of what the City would like to achieve in the future. Each Department uses the critical success factors to determine FY 2026-27 objectives which are listed in their respective Department budgets.
13 PAGE 29 of 671
The annual budget is an important document where government resources are allocated to programs and services for the Fiscal Year. This allocation of resources is driven by the City’s Priority Principles. The Priority Principles are approved by City Council and developed with feedback from the community. This year, the selected Priority Principles include:

Fiscal Stability
Safeguard the long-term financial viability of the organization with a focus on protecting local revenue streams and planning for future capital and operating needs
Public Safety Excellence
Embody the community’s commitment to maintaining the highest levels of public safety and operating as premier public safety agencies
Infrastructure Investment & Sustainability
Taking proactive and measured steps to ensure that San Marino’s public infrastructure meets the needs and expectations of our current and future generations
Strengthening Community Partnerships
Highlight and build on the overall sense of community camaraderie through strengthening communication and shared resources with the City's many community partners, with a special emphasis on the San Marino Unified School District.

Budget Overview
The preparation of the FY 2026-27 budget was uniquely challenging given the structural deficits the City is contending with, the impending sunset of the City’s longstanding Utility Users Tax, general economic headwinds, and more. However, we are pleased to present, yet again, a balanced budget for the Council’s adoption. The FY 2026-27 budget includes $40.79 million in revenues and $49.4 million in expenditures across all funds.

The following graph provides a breakdown of our revenue sources and expenditure categories:
14 PAGE 30 of 671
Ad Valorem Property
Taxes
53%
Utility Users Tax
4%
Public Safety Property
Tax
9%
Charges for Service
6%
Property Tax in-Lieu of
VLF
6%
All Other
11%
Restricted funds
11%
Total Revenues: $40.79 M
Personnel
56%
Services & Supplies
22%
Capital Improvements
22%
Total Expenditures: $49.4M
15 PAGE 31 of 671
A total of $10.68 million is planned for capital improvement projects and equipment purchases in FY 2026-27. This total amount is comprised of $3.3 million of new requests for 14 projects, $5.6 million in re-appropriated funds in order to finish 17 projects that began in FY 2025-26 but are not expected to be finished by June 30, 2026, and $1.7 million for 11 capital equipment purchases.

The funding for capital equipment and capital improvements comes from the General Fund, along with some external funding sources. In the past, City Council has approved the transfer of excess reserves from the General Fund to the Capital Projects Fund, thereby providing a funding source for capital projects. Additional details regarding the five-year forecast for the Capital Projects can be found in the 5-Year Forecast section of this document.

There is ongoing uncertainty related to the US and global economy, tariffs, inflation, federal funding freezes, and other key economic factors. The City’s budget does not currently reflect these potential economic changes, but the City will continue to monitor conditions and remain prepared to adjust if necessary.

The operating budget is funded almost entirely from the General Fund, with some additional funding from restricted transportation and public safety funds. The General Fund group fund balance is projected to have an operating deficit of $920,686 for FY 2026-27. The adopted budget will utilize one-time funding of $920,686 available in the City’s California Employer’s Pension Prefunding Trust (CEPPT). This amount will be used to pay for a portion of the City’s annual required contribution to CalPERS Unfunded Accrued Liability (UAL). As a result, projected available funding is sufficient to pay for our planned operating expenditures. The General Fund unassigned fund balance is projected to end FY 2026-27 at 48.7% of operating revenues. (As a reminder, the City’s Financial Policies dictate that the City maintain a balance that equals 40% of operating revenues.)
Budget Highlights
Budget Process
The budget process in San Marino begins in of January each year; the goal is to adopt the budget by May/June. The continuous improvements made over previous years have yielded successfully adopted budgets each year, with last year’s budget being adopted on May 30, 2025, in advance of the beginning of the next fiscal year on July 1.

At the February 27, 2026, City Council meeting, staff presented the Fiscal Year 2026-27 budget calendar, gave a FY 2026-27 budget overview, and presented proposed priority principles.

Community feedback on priority principles was also gathered through a community survey.

At the March 11, 2026, City Council meeting, staff presented the FY 2025-26 mid-year review and the five-year financial forecast. FY 2026-27 projections were also presented. The financial forecast prepared in March 2026, projected an operating deficit of $1.4 million for FY 2026-27. These 16 PAGE 32 of 671
projections had a significant impact on the budget process and the allocation of resources to programs and services for FY 2026-27.

At the March 27, 2026, City Council meeting, staff presented the draft FY 2026-27 Capital Equipment, FY 2026-27 Construction Plans, and the 5-year Capital Improvement Plan. Developing a 5-year Capital Improvement Plan is a best practice used by governments to identify the City’s present and future anticipated capital investment needs.

At the April 24, 2026 City Council meeting, the City Council reviewed the expenditures of the FY 2026-27 proposed operating budget and department work plans. Staff also provided a high-level budget summary, anticipated fund balance and revenue details to help frame the discussion. At this meeting, the City Council offered comments on the operating budgets of all departments.

Staff then revised the draft operating and capital budgets based on the direction provided by the City Council. The complete Proposed Operating and Capital Budget document, incorporating all City Council feedback, is now presented to the City Council for approval.

A more detailed description of the FY 2026-27 budget preparation calendar is included as an appendix to this document.

The Budget and its Individual Funds
The FY 2026-27 Adopted Operating and Capital Budget is composed of budgets for 33 individual funds. In governmental accounting, funds are utilized to facilitate and demonstrate accountability for the collection and expenditure of revenues restricted for particular purposes.

The largest single fund is the City’s General Fund, which accounts for about a third of the City’s financial activity in terms of the adopted expenditures for the coming year. General Fund revenues are unrestricted. In addition, there are seven other individual funds maintained for budgeting purposes that provide public safety and other basic services and the revenues of which are generally unrestricted. These seven funds are combined with the General Fund to form the General Fund Group of funds.

The remaining adopted expenditures are spread among the other twenty-five individual funds.

These individual funds are maintained in order to account for resources that are restricted for particular purposes. The majority of the expenditures in these funds are for capital expenditures.

The City’s required Unfunded Accrued Liability (UAL) contribution for FY 2026-27 is $4,322,455. In FY 2026-27, the City will be using $ 920,686 of its California Employer’s Pension Prefunding Trust (CEPPT) funds to pay for a portion of its FY 2026-27 required UAL contribution. Using CEPPT funds will help the City pay for a portion of the required UAL payment, thus avoiding the need to use General Fund Reserves to cover the FY 2026-27 operating expenditures. It is important to note that the use of CEPPT funds is a one-time, short-term solution and does not resolve the City’s structural operating imbalance. However, this approach is recommended at this time to maintain service levels while the City evaluates longer-term revenue solutions. Staff will propose refunding the CEPPT balance once the City’s revenues allow
17 PAGE 33 of 671
Revenues

The General Fund Group revenues for FY 2026-27 are budgeted at $36.46 million. This is a decrease of approximately $431 thousand (or -1%) over the FY 2025-26 amended budget of $36.47 million. Estimated revenues for the restricted funds of the City are expected to decrease by $425 thousand (or -8.9%) mostly due to the use of the one-time grants received in FY 2025-

26. For example, the City received Cannabis Grant Funds of $255 thousand in FY 2025-26. General Fund Group revenues are expected to account for 89.4% of all City revenues in FY 2026-27.

General Fund Group

San Marino is a small community of single family residences with very limited commercial areas.

As such, the City has been (and continues to be) dependent on property tax revenue. For FY 2026- 27, property tax revenue is conservatively estimated to grow to $21.6 million, which is 3.2% over the FY 2025-26 estimated collections of $20.1 million.

Beginning in 1980, our community determined that the post-Proposition 13 property tax revenue flow was not enough to sustain the level of services to which the community had grown accustomed. Since then, the residents have repeatedly supported, through the required twothirds vote, a special public safety parcel tax in eleven consecutive elections. The most recent election, in November 2024, authorized the parcel tax through FY 2028-29.

Revenues by Fund
FY 2025-26
Amended
FY 2026-27
Proposed
$
Change
%
Change
General Fund Group 36,466,097 $ $ 36,459,874 $ (6,223) 0.0% Restricted Funds 4,754,689 4,329,644 (425,045) -8.9%
Total $41,220,786 $ 40,789,518 $(431,268) -1.0%
General Fund Group
Revenues
FY 2025-26
Amended
FY 2026-27
Proposed
$
Change
%
Change
Ad Valorem Property Taxes 20,950,000 $ $ 21,629,900 $ 679,900 3.2% Utility Users Tax 2,174,200 1,660,300 (513,900) -23.6%
Public Safety Property Tax 3,704,709 3,891,326 186,617 5.0% Franchise Taxes 598,950 503,300 -16.0% (95,650)
Sales Tax 637,000 656,450 19,450 3.1%
PSAF 205,000 200,000 -2.4% (5,000)
Charges for Service 2,529,178 2,336,574 (192,604) -7.6% Licenses & Permits 1,737,950 1,716,812 (21,138) -1.2%
Property Tax in Lieu of VLF 2,218,384 2,293,730 75,346 3.4% Other Revenues 1,710,726 1,571,482 (139,244) -8.1%
Total $ 36,466,097 36,459,874 $ (6,223) 0.0%
18 PAGE 34 of 671
The City Council sets the parcel tax rate every year. The authorizing Ordinance allows for 5% annual increases. At its April 8, 2026 meeting, the City Council approved a 5% increase in the Public Safety Parcel Tax for FY 2026-27. Given that decision, the parcel tax is estimated to bring in $3.89 million this coming fiscal year, which will fund approximately 21.1% of the combined costs of our Police and Fire services.

Ad valorem property tax revenue and public safety parcel tax revenue together account for 70% of all General Fund Group estimated revenues in this adopted budget. Property tax in lieu of Vehicle License Fee (VLF), representing the extra property tax revenue cities now receive in exchange for giving up State VLF revenue is estimated to increase 3.4%.

Charges for Services are composed primarily of planning and zoning, police, fire/paramedic, recreation, and library fees. Charges for Services are estimated to decrease by approximately $192 thousand from the FY 2025-26 amended budget. The decrease of $192 thousand under Charges for Services is primarily due to a reduction in revenue projected from the Lil’ Playmates and Lil’ Learners Classes of approximately $190,000. Importantly, this reduction in revenue was offset by a reduction in operating expenses due to the reduction of staff hours and other expenses associated with the programs.

The Utility Users Tax (UUT) is a 5% City tax assessed on electricity, gas, water, telephone, and cable television charges. The Utility User’s Tax (UUT) expires on March 31, 2027 and in light of this, the FY 2026-27 proposed budget includes Utility Users Tax Revenue projections for only 9 months.

Other revenue consists of other taxes (sales, franchise, real property transfer, and business license taxes), licenses and permits, fines, revenue from use of money and property, donations, and other miscellaneous revenues. Other revenue is estimated to decrease by $139 thousand from Amended budget FY 2025-26. The decrease under Other revenues is shown net and is made up of various accounts. The decrease under Other revenues is primarily due to lower interest revenue projected. This decrease projected reflects a combination of factors, including reduced average cash balances as well lower interest rates. This is also consistent with maintaining sufficient liquidity to support operational needs and investment in capital equipment and projects.

For more detailed revenue information, please see the revenue summary and detail schedules in the “Summaries” section of this document.

Operating Expenditures-All Funds
Operating Budget
FY 2025-26
Amended
FY 2026-27
Proposed
$
Change
%
Change
General Fund $ 36,198,712 $ 37,426,322 $ 1,227,610 3.4% Restricted Funds 1,415,015 1,290,551 (124,464) -8.8%
Total $ 37,613,726 $ 38,716,873 $ 1,103,146 2.9%
19 PAGE 35 of 671
The adopted operating expenditures budget of $38.7 million is $1.1 million (or 2.9%) higher than the FY 2025-26 amended operating expenditures budget of $37.6 million.

Below are some additional details regarding the adopted operating budget by expenditure category:

Personnel and Staffing
Overall, the personnel budget increased by 4.6% from the current year. Below is a table showing the personnel budget in more detail:

As a service provider with exceptional customer service at the top of our priorities, a healthy and committed workforce is the backbone of our ability to carry out the Council’s policies; as such personnel costs comprise 74.5% of the operating budget for FY 2026-27. The proposed budget includes the negotiated 4% MOU increase with each of the labor associations and unrepresented group of employees.

The proposed budget includes an increase of $403 thousand from current budget under the Pension Unfunded Accrued Liability (UAL) & OPEB category. This amount is determined based on the latest actuarial valuation available, and it is a 9.8% increase from the current adopted budget.

The personnel budget also includes a reduction of approximately $706 thousand due to temporary salary savings from freezing 5 full-time positions (Senior Planner, Management Analyst, Police Officer, Dispatcher, and Recreation Supervisor) and 2 Part-time Police Cadet positions.

Recruitment for these positions will be assessed once the budget stabilizes. Freezing vacant positions is a short-term budget-balancing strategy that was implemented last year and used again in the FY 2026-27 budget.

Our total citywide staffing level for next year is 128.78 FTEs, which is a decrease of 7.69 FTEs from FY 2025-26 adopted budget. The decrease in FTEs is due to the frozen positions in FY 2026-27.

Operating Budget
FY 2025-26
Amended
FY 2026-27
Proposed
$
Change
%
Change
Personnel 26,719,397 $ $ 27,936,765 $ 1,217,368 4.6%
Services & Supplies 10,894,329 10,780,108 (114,222) -1.0% Total $ 37,613,726 $ 38,716,873 $ 1,103,146 2.9%
Operating Budget
FY 2025-26
Amended
FY 2026-27
Proposed
$
Change
%
Change
Personnel 21,769,627 22,644,210 874,583 4.0%
Personnel- Workers Comp 822,546 761,650 (60,896) -7.4%
Pension UAL & OPEB 4,127,224 4,530,905 403,681 9.8%
Total 26,719,397 27,936,765 $ 1,217,368 4.6%
20 PAGE 36 of 671
For more information regarding City staffing, please see the Summary of Authorized Positions schedule in the “Summaries” section of this document, as well as each department’s adopted budget.

Services and Supplies
Services and Supplies costs are decreasing by $114 thousand (or -1.0%). As part of this year’s budget process, departments reviewed each expenditure line item and proposed operating expenditure reductions to help balance the budget.

Debt Service & Debt Obligations
The City’s has no debt service expenditures in FY 2026-27. The City’s 2007 Pension Obligation Bonds, was paid off in FY 2023-24.

Legal Debt Limit Margin:

Under state law, the City has a legal debt limitation not to exceed 15% of the total assessed value of all real and personal property of the City. In accordance with California Government Code Section 43605, only the City’s general obligation bonds are subject to that legal debt limit. The City does not have any outstanding debt.

Below is the calculation of the debt limit margin for the Fiscal year ended 2026:

Computation of Legal Bonded Debt Limit Margin
FY 2025-26
Assessed Valuation $8,807,652,002
Debt Limit Percentage 15%
Bonded Debt Limit (15% of assessed Value) $1,321,147,800 Amount of debt subject to the debt limit $ -
Per Section 13 of the Citywide Financial Policies, the City shall evaluate long-term liabilities such as debt on a case-by-case basis with appropriate deference to the short- and long-term cash requirements implicit to the liabilities.

Departmental Budgets
Overall, as noted earlier, department budget increases are driven by personnel increases since

74.5% of the expenditure budget is comprised of personnel expenses.

Please see the following chart which shows the overall operating budget comparison by department across all funds:
21 PAGE 37 of 671

Please see the following chart which shows the services and supplies expenditure category by department across all funds:

Other than citywide personnel expenses that are discussed earlier in the “Personnel and Staffing” section, changes in the departments are attributable to the following:
 The City Attorney budget is decreasing as a result of reduced litigation costs anticipated.  The Finance budget is decreasing primarily due to contract services needed in FY 2025-26 during the Accounting Manager/Controller vacancy no longer being necessary.  The Non-Departmental budget is increasing primarily due to an increase of $354,785 in the city’s insurance premiums.

General Fund Expenditures
(Services & Supplies)
By Department
FY 2025-26
Amended
FY 2026-27
Proposed
$
Change
%
Change
City Council 29,425 29,675 250 1%
City Attorney 470,000 355,000 (115,000) -24%
City Manager's Office 1,046,537 1,106,270 6% 59,733
Community Development 2,374,777 2,327,797 2% 46,980
Community Services 3,678,118 4,022,170 -9% (344,052)
El Molino Viejo 60,000 60,000 - 0%
Finance 857,846 840,904 (16,942) -2%
Fire & Emergency Management 8,533,784 8,858,758 324,973 4% Human Resources 1,011,737 1,009,149 (2,588) 0%
Non-Departmental 3,263,828 3,764,367 500,539 15%
Parks & Public Works 5,425,740 5,705,671 279,931 5%
Police 10,564,862 10,934,184 369,322 3%
Total $ 37,613,726 $ 38,716,873 $ 1,103,146 2.9%
Services & Supplies-All Funds by
Department
FY 2025-26
Amended
FY 2026-27
Proposed
$
Change
%
Change
City Council 29,425 $ 29,675 $ 250 1%
City Attorney 470,000 355,000 (115,000) -24%
City Manager's Office 267,000 264,765 (2,235) -1%
Community Development 594,900 510,786 (84,114) -14%
Community Services 1,140,995 1,072,102 (68,893) -6%
El Molino Viejo 60,000 60,000 - 0%
Finance 327,873 202,820 (125,053) -38%
Fire & Emergency Management 922,500 909,165 (13,335) -1% Human Resources 640,667 574,238 (66,429) -10%
Non-Departmental 2,085,352 2,451,468 366,116 18%
Parks & Public Works 3,216,708 3,183,820 (32,888) -1%
Police 1,138,910 1,166,269 27,360 2%
Total $ 10,894,329 $ 10,780,108 $ (114,222) -1.0%
22 PAGE 38 of 671
 The Human Resources budget is decreasing due to a reduction in administrative investigations
 The Police operating budget is increasing primarily due to increased rates for crossing guard services.
 The Community Development budget is decreasing primarily due to no anticipated expenditures for the General Plan Safety Element in FY 2026-27 and limited remaining costs associated with the City’s broader General Plan Update. Funding for peafowl removal has been reduced to reflect slowed removal activity and seasonal fluctuations in breeding and localized movement patterns.

For additional information regarding operating expenditures, please see the expenditure summary and detail schedules in the “Summaries” section of this document.

Inter-Fund Transfers
The adopted budget includes $17.2 million of transfers between funds. The purpose of most of these transfers is to provide General Fund support to the other funds comprising the General Fund Group of funds, which either have no revenues of their own or insufficient revenues to fully fund their activities (Fourth of July Fund, Public Safety Fund, etc.). The adopted budget includes a $1.16 million transfer from the Capital Projects Fund (Fund 394) to Capital Equipment Fund (Fund 591) to help fund the budgeted Reserve Engine 791 Replacement.

For additional information, please refer to the Schedule of Transfers Between Funds in the “Summaries” section of this document.

Capital Budget
A total of $10.68 million is planned for capital improvement projects and equipment purchases in FY 2026-27. This total amount is comprised of $3.3 million for new requests for 14 projects, $5.6 million to re-appropriate funds in order to finish 17 projects that began in FY 2025-26 but are not expected to be finished by June 30, 2026, and $1.7 million for 11 capital equipment purchases.

Capital Improvements – New Requests
All of the 14 new requests included in the adopted FY 2026-27 capital improvement budget are more fully described in the Capital Budget section of this document and in the “Five-Year Capital Equipment and Improvement Plan” included in the Appendices section. The two largest capital improvement infrastructure projects are the Street Rehabilitation Program ($5.3 million) and the Sewer Lift Station Improvement Program ($700 thousand)
23 PAGE 39 of 671
Infrastructure Improvements
Capital Equipment
A total of 11 capital equipment items are proposed for purchase in FY 2026-27. The largest request is $1.3 million for the replacement of Reserve Engine 791.

All 11 individual capital equipment requests are more fully described in the Capital Budget section of this document and in the “Five-Year Capital Equipment and Improvement Plan” included in the Appendices section.

Capital Improvements - Re-Appropriation Requests
There are 17 projects from the FY 2025-26 budget that are anticipated to not be completed by June 30, 2026. In order to complete these projects, staff recommends that the remaining unspent funds at June 30 be re-appropriated in the FY 2026-27 budget. The current estimates of the unspent amounts to be re-appropriated are as follows:

Capital
Improvements
FY 2024-25
Amended
FY 2025-26
Proposed
$
Change
%
Change
Right of Way
Street Rehab 4,497,220 $ 5,387,220 $ 890,000 $ 19.8%
Other 2,858,636 1,554,900 (1,303,736) -45.6%
Parks 293,900 287,500 -2.2% (6,400)
Civic Facilities 486,353 201,888 (284,465) -58.5%
Wastewater Collection S 891,833 1,604,018 (712,185) -44.4% Stormwater System 520,609 620,242 99,633 19.1%
Total $10,260,736 $ 8,943,583 $(1,317,153) -12.8%
Capital Equipment FY 2024-25
Amended
FY 2025-26
Proposed
$
Change
%
Change
Finance (IT) $ 326,831 $ 22,000 $ (304,831) -93.3%
Police $ 387,863 $ 87,500 $ (300,363) -77.4%
Fire 475,796 1,422,500 199.0% 946,704
Parks&Public Works 33,211 200,000 502.2% 166,789
Library 43,000 9,300 -78.4% (33,700)
Total $ 1,266,701 $ 1,741,300 $ 474,599 37.5%
24 PAGE 40 of 671
The City Council will be asked to adjust these amounts following the FY 2025-26 year-end, when the exact amounts of unspent funds for these projects will be known.

Fund Balances
General Fund Group
The unassigned fund balance of the General Fund is expected to remain the same in FY 2026-27.

The unassigned fund balance of the General Fund is projected to be $17.7 million at June 30, 2027, the equivalent of 48.7% of General Fund Group revenues. ( The City’s Financial Policies dictate that the City maintain a balance that equals 40% of our projected revenues.) It is also an adopted Council policy that the fund balance of the Donations Fund, one of the funds comprising the General Fund Group, be segregated and tracked separately from other General Fund resources. The fund balance of the Donations Fund represents donations that have been Re-Appropriation Request Amount
Street Rehabilitation $ 4,287,220
Traffic Control Devices Program 36,240
City Wide Sidewalk 23,694
Street Tree Management Plan 30,000
Huntington Drive/Mission St Beautification 17,500
Citywide Traffic Improvements 33,365
Emergency Generator System 31,888
PW Facility Renovations 30,000
Old Mill Facility Repairs 30,000
City Hall Re-Carpeting 60,000
EOC Improvements 50,000
Drainage Wash Improvement Program 35,000
Culvert Replacement Program 200,000
Drainage Inlet Replacement Program 37,356
Rio Hondo Load Reduction 20,169
Trash Capture Filters 2,717
Lift Station Improvements 700,000
Total $ 5,625,149
Fund Balance June 30, 2026
Estimated
June 30, 2027
Estimated
$
Change
%
Change
General Fund Group:

General Fund - Unassigned Fund Bal 17,687,682 $ $ 17,687,682 $ 0% - CEPPT Investment Trust -RESTRICTED 1,775,314 854,628 (920,686) -52% Donations to City Fund 343,354 297,592 (45,762) -13%
Special Revenue Funds 5,057,917 3,953,654 (1,104,263) -22% Capital Projects Fund 7,540,357 1,037,448 (6,502,909) -86% Capital Equipment Fund 479,004 (479,004) 0 -100%
Sewer Fund 709,719 1,155,406 445,687 63%
TOTAL $ 33,593,347 $ 24,986,410 (8,606,937) -26%
25 PAGE 41 of 671
received but are currently unspent. The fund balance of the Donations Fund is expected to be $297,592 at June 30, 2027.

Other Funds
The other 25 funds of the City’s budget have fund balances of varying amounts and are restricted for a specific purpose. The FY 2026-27 budget proposes that fund balances in these funds be reduced by a net amount of $7.6 million. The largest drawdowns are in the Capital Projects Fund in the amount of $6.5 million, the Proposition C Transit Fund of $208K, COPS Fund of $132K and the Measure W Clean Water Fund of $340K.

The projected combined ending fund balances at June 30, 2026 for these other funds is $6.1 million. The Capital Projects Fund is estimated to end FY 2026-27 with a fund balance of $1.03 million. The Sewer fund (Fund 700) was a new fund in FY 2025-26 and it is a restricted fund for sewer operating and capital expenditures.

Additional details regarding fund balances are included on the “Summary of Revenues, Expenditures and Changes in Fund Balances” schedule in the Summaries section of this document.

Five-Year Forecasts
The Citywide Financial Policies require us to publish, as part of our annual budget, a long-range projection of General Fund activities and operations. Staff has prepared an updated Five-Year Forecast of the General and Public Safety Funds, as well as an updated Five-Year Forecast of the Capital Projects Fund, which immediately follow this transmittal letter.

In summary, the Five-Year Forecast for the General and Public Safety Funds shows that expenditure growth will outpace revenue growth during the next five years. The forecast indicates projected deficits starting at $1.5 million in FY 2027-28 and continuing to grow to $1.9 million in FY 2031-32. The City’s Public Safety Parcel Tax expires at the end of FY 2028-29 and the Five-Year Forecast assumes it will be renewed. The Public Safety Parcel Tax will be on the ballot again in November of 2028. The Utility User’s Tax expires on March 31, 2027 and the forecast assumes it will be renewed. Together these two revenues make up 17% of General fund revenues and are important funding sources for ongoing operations.

It is important to note that these projections do not include General Fund contributions to the Capital Projects Fund to fund future capital needs. The main funding source for Capital Projects is the General Fund. In the past five years, the General Fund has provided $13 million in funding to the Capital Fund, which has helped the City continue to invest in its infrastructure. In the next five years, the City will have $50.7 million in unfunded capital needs. A challenge ahead for the City is bridging the gap between operating revenues and operating expenditures as well as continuing to fund citywide capital needs.
26 PAGE 42 of 671
Below are some of the budget-balancing efforts the City has implemented in the last three fiscal years:
 Reducing Services & Supplies expenditures by $917K in FY 2024-25  Reducing Services & Supplies expenditures by $1.7 million in FY 2025-26  Freezing vacant positions in FY 2025-26.
 Freezing vacant positions in FY 2026-27
o Senior Planner (1)
o Management Analyst- Police Department (1)
o Police Cadets (2 part-time positions)
o Police Officer (1)
o Dispatcher (1)
o Recreation Supervisor (1)
 Elimination of the Aquatics Program in FY 2025-26 ($100K)  Conducted a User Fee Study to update cost recovery for City services  Using CEPPT trust funds in FY 2026-27 to pay for the annual required contribution to Unfunded Accrued Liability (UAL)
 Adopted a Sewer User Fee for the first time in the City’s history  Implemented a more proactive strategy to utilize the City’s restricted fund revenue to ensure local use rather than the need to return or sell the funds.  Aggressively pursued grants across the entire organization Many of these reductions are one-time and short-term in nature and are meant to help the City continue to fund current service levels while longer-term strategies are implemented. Additionally, on February 11, 2026, the City Council unanimously approved the submission of a ballot measure (Measure S) to be placed on the June 2, 2026, Statewide primary election that asks voters to consider a one-cent Transaction and Use Tax (TUT). This difficult and thoughtfully considered decision marks an important step in the City’s roadmap to create a more fiscally stable San Marino, and continue to fund critical City services at their current levels. If approved by voters, this measure would generate approximately $1.65 million each year and help play a role in addressing the City’s long term fiscal sustainability.

Conclusion
While some uncertainties obviously exist, the City of San Marino is poised to be in sound financial condition assuming progress continues to be made on the Roadmap to Fiscal Stability, controlling costs, and attaining new revenue sources. The property tax base is strong and stable. Property tax revenues have grown at an average annual rate of 3.5-4% for the past several years. While not growing quite as fast as the City’s expenses (due largely to inflationary pressures on labor and the cost of goods), this source of revenue remains reliable.

The City has prepared a five-year capital improvement plan that identifies the anticipated citywide capital needs. The City Council has identified important community goals that City staff are proudly implementing. Staff continues to make every effort to control costs and provide the programs and services that the community desires in an efficient and effective manner. 27 PAGE 43 of 671
I wish to express my gratitude to City Council Budget & Finance Liaisons, Mayor Tony Chou and Council Member John Chou, and the entire City Council for their invaluable direction and partnership in the preparation of the FY 2026-27 budget. I would also like to express my deep appreciation to the entire City team, and in particular, our Finance staff for all of their efforts in compiling this budget. And of course, our gratitude also goes to the entire community of San Marino for their year around input and feedback into the City’s budgeting and finances. It’s a true privilege to work with such an amazing team – City Council Members, Executive Team, all City staff, and the Community – and I am honored to serve as your City Manager, working with you to ensure that San Marino remains the very special place that it is.

Respectfully submitted,
Philippe Eskandar Hillary Guirola-Leon
City Manager Finance Director
28 PAGE 44 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
29 PAGE 45 of 671
Transmittal LetterMandarin
30 PAGE 46 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
31 PAGE 47 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
(Transmittal Letter - Mandarin will replace)
32 PAGE 48 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
33 PAGE 49 of 671
5 Year Forecast
34 PAGE 50 of 671
Five-Year Forecast
General and Public Safety Funds
In 2018, the Strategic Financial Planning Committee published a 30-year financial forecast in its final advisory report to the City Council. The Committee’s forecast demonstrated that the City can absorb estimated increases in pension unfunded liabilities over the next 30 years. The same report cautioned that the ability of the General Fund to support the City’s infrastructure needs while servicing employee pensions would be dependent on the community vote in November 2019 to continue the City’s Public Safety Parcel Tax. The Public Safety Parcel Tax was renewed by San Marino voters in November 2019 and again in November 2024. Also, in 2018, the City Council adopted Citywide Financial Policies that specify that the City will publish as a component of its annual budget a long-range projection for General Fund activities and operations.

Staff updated the Five-Year forecast in March 2026 as part of the FY 2025-26 mid-year budget review. The forecast includes projections for the General Fund and Public Safety Funds only. The Five-Year Forecast has now been updated based on revised estimates arising out of the FY 2025-26 budgeting process.

Significant assumptions used in this updated Forecast include:
 Renewal of the Utility User’s Tax upon its expiration on March 31, 2027;  Renewal of the Public Safety Parcel Tax upon its expiration in FY 2029-30;  All CalPERS required pension costs paid in full each year;  A 5% annual increase in the Public Safety Parcel Tax;  Property tax growth rate of 4.6% per year;
 An average annual expenditure growth rate of 4.3% through FY 2031-32; and  Any frozen positions in the adopted budget FY 2026-27 are assumed to be filled It is important to note that these projections do not include General Fund contributions to the Capital Projects Fund to fund future capital needs. The top three revenue sources in the General fund group are Property taxes (59%), Public Safety Parcel tax (11%), and the Utility Users tax (5%) together making up 75% of total General fund revenues. Property taxes, the City’s main revenue source, remains strong and intact. The Public Safety Parcel Tax and Utility Users Tax are significant funding sources for ongoing operations. 35 PAGE 51 of 671
36 PAGE 52 of 671
Five-Year Forecast
Capital Projects Fund
The Capital Projects Fund gets its resources from the General Fund, and the City has had a history of making annual transfers from the General Fund to the Capital Projects Fund.

The City Council authorized the transfer of $15.1 million in FY 2017-18, $5.1 million in FY 2019-20, $2.9 million in FY 2020-21, $2.3 million in FY 2021-22, $3.5 million in FY 2022- 23, $2.0 million in FY 2023-24, and $2.3 million in FY 2025-26 of General Fund reserves to the Capital Projects Fund. This represented a very large infusion of capital into the Capital Projects Fund and was intended to provide resources for capital projects.

Based on our current Five-Year Capital Improvement Plan (included in the Appendices section of this budget document), the city will have $50.7 million in unfunded capital needs. A challenge ahead for the city is bridging the gap between operating revenues and operating expenditures as well as continuing to fund citywide capital needs.

This forecast incorporates anticipated special revenue funding received annually, as well as sewer service charge revenues.
37 PAGE 53 of 671
FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31
Proposed Projected Projected Projected Projected
Donations - - - - -
Transfer In from General Fund * $ - $ - $ - $ - $ -
Total Revenue and Transfers In - - - - -
Project Expenditures 5,333,413 15,441,379 10,400,867 14,023,920 11,890,606 Transfer Out to Captal Equipment Fund 1,169,496 - - - - Net Change in Fund Balance (6,502,909) (15,441,379) (10,400,867) (14,023,920) (11,890,606) Fund Balance, Beginning of Year 7,540,356 1,037,447 (14,403,932) (24,804,798) (38,828,718) Fund Balance, End of Year $ 1,037,447 $ (14,403,932) $ (24,804,798) $ (38,828,718) $ (50,719,324) * The Capital Projects Fund is funded by a transfer from General Fund excess cash (General Fund Balance Reserves). Per Section 1. A. of the Citywide Financial Policies Compliance, it states that the City shall maintain General Fund Reserves (Unassigned Fund Balance) at approximately 40% of General Fund revenues. Additionally, Section 1. D. states periodic transfers from accumulated General Fund Reserves shall be transferred to the Capital Projects Fund and the Capital Equipment Fund when appropriate.

Five-Year Forecast
Capital Projects Fund
Fiscal Years 2026-27 through 2030-31
38 PAGE 54 of 671
Citywide Financial Policies Compliance
On May 9, 2018 the City Council adopted Resolution R-18-08, the revised Citywide Financial Policies. Following is a summary of each of the 20 individual policies enumerated in the Resolution, along with staff’s analysis of the degree of compliance with the policies during FY 2025-26. Each policy appears in bold type; staff’s analysis appears in italic type.

SECTION 1. General Fund Reserves –
a. The City shall maintain General Fund Reserves (Unassigned Fund Balance) at approximately 40% of General Fund revenues.
b. One-time revenues (including the use of reserves) should only be used for onetime expenditures, such as the purchase of capital equipment or specific infrastructure projects. General Fund reserves should only be used to cover unanticipated/unplanned expenditures or revenue shortfalls due to economic cycles.
c. If reserves are used, the City shall begin rebuilding the reserve balance as quickly as practical. Rebuilding may take place over a two- to three-year timeframe.
d. Periodic transfers from accumulated General Fund Reserves shall be transferred to the Capital Projects Fund and the Capital Equipment Fund when appropriate for the execution of projects and acquisitions.

Compliance has been achieved with this policy in FY 2025-26. One-time revenues and reserves have only been used for one-time expenditures. Transfers to the Capital Equipment Fund have been made to fund annual equipment costs. The unassigned fund balance of the General Fund group of funds currently exceeds the 40% benchmark and is expected to be 49.1% of General Fund group revenues by June 30, 2026. During FY 2025-26, Council approved a $2.3 million transfer from General Fund Reserves to the Capital Projects Fund to fund future projects.

SECTION 2. Annual Budget Adoption -- The annual budget is adopted by the City Council by at least June 30 of each fiscal year, and includes proposed expenditures and the means of financing them. The annual budget provides for the general operations of the City and, as appropriate, its near-term and long-term capital project and capital acquisition needs.

The FY 2025-26 Budget is scheduled to be adopted on May 29, 2026. 39 PAGE 55 of 671
SECTION 3. Appropriations and Budget Authority -- The City Council approves total budgeted appropriations and any amendments to appropriations throughout the fiscal year. This “appropriated budget” covers substantially all City expenditures. Actual expenditures may not exceed budgeted appropriations at the fund level. The City Manager is authorized to transfer budgeted amounts between the operating accounts of any department, and between departments. The City Council is authorized to transfer and amend capital projects and capital acquisition budgets.

Compliance with this policy was demonstrated in the audited annual comprehensive financial report for FY 2024-25 issued in November 2025.

SECTION 4. Financial Reporting – The City shall publish, no less than quarterly, financial reports adequate to inform the City Council on the financial condition of the City.

Compliance has been achieved with this policy. Quarterly financial reports have been provided to the City Council detailing the financial condition of the City.

SECTION 5. Long-Range Financial Planning – The City shall publish as a component of its annual budget a long-range projection for General Fund activities and operations.

Compliance has been achieved with this policy. A General Fund Five-Year Forecast was included in the FY 2025-26 Adopted Budget document and is included in this FY 2026-27 Proposed Budget document.

SECTION 6. Encumbrance Accounting Systems -- Encumbrance accounting, under which purchase order, contracts and other commitments for the expenditure of monies are recorded to reserve that portion of the applicable appropriation, shall be employed as an extension of formal budgetary in the Governmental Fund Types during the year.

However, at year-end, all appropriations lapse. Accordingly, encumbrances are cancelled.

Encumbrances can be re-appropriated as part of the following year’s budget by action of the City Council. Encumbrances are not included in reported expenditures.

The City continues its compliance with the requirement that all appropriations lapse at year end.

During FY 2025-26, the City achieved compliance with this policy in terms of encumbrance accounting and contracts management.

40 PAGE 56 of 671
SECTION 7. GAAP Requirements -- Budgets for the general, special revenue and capital projects funds are adopted on a basis substantially consistent with generally accepted accounting principles (GAAP). Accordingly, actual revenues and expenditures can be compared with related budget amounts without any significant reconciling items.

The debt service fund is monitored through the use of appropriate bond indentures; therefore no formal budget is required for this fund and, accordingly, a budgetary comparison may not be required for these funds.

Compliance has been achieved with this policy.

SECTION 8. The Gann Limit -- Under Article XIIIB of the California Constitution (the Gann Spending Limitation Initiative), the City is restricted as to the amount of annual appropriations from proceeds of taxes, and if proceeds of taxes exceed allowed appropriations, the excess must either be refunded to the State Controller or returned to the taxpayers through revised tax rates or revised fee schedules, or an excess in one year may be offset against a deficit in the following year. The City shall calculate and publish its annual Gann Limit as a component of the annual budgeting process.

Compliance has been achieved with this policy. The City Council adopted its annually required Gann Limit Resolution with its FY 2025-26 Adopted Budget on May 30, 2025, and is scheduled to adopt the FY 2026-27 Gann Limit Resolution on May 29, 2026. The Resolution adopting the FY 2026-27 Gann Limit is included in the Appendices section of this document.

SECTION 9. Capital Assets -- The City will capitalize assets and equipment with individual minimum value of $5,000 or greater.

Compliance has been achieved with this policy.

SECTION 10. Investment Policy – The City shall at all times maintain compliance with the California Government Code with respect to the content and function of its Investment Policy. The Investment Policy shall be reviewed by the City Treasurer and adopted by the City Council each fiscal year.

Compliance has been achieved with this policy. Compliance has been achieved with this policy. In 2025, there were no significant updates to the Local Agency Investment Guidelines impacting the City’s investments. The Interim City Treasurer reviewed the Investment Policy and presented the updated policy to Council on April 9, 2026. Council directed staff to conduct an additional review prior to final adoption. As the City expects to appoint a City Treasurer soon, staff intends to incorporate the new City Treasurer’s input before returning the Investment Policy to Council for final approval.

SECTION 11. Investment Reporting – The City Treasurer shall render and review monthly reports to the City Council which shall include all reportable elements specified in the City’s Investment Policy.
41 PAGE 57 of 671
Compliance has been achieved with this policy. Monthly Treasurer’s Reports for July 2025 through April 2026 have been provided to the City Council.

SECTION 12. Procurement and Purchasing – The City shall maintain a Procurement Policy and organize its acquisition and accounting procedures to achieve compliance with all terms of the Procurement Policy.

Compliance has been achieved with this policy, as stated in Section 2.06.05 of the Municipal Code, in terms of its procedures for procurement and purchasing. Amendments to Section 2.06.05 of the Municipal Code to 1) clarify the City Manager’s purchasing authority, 2) update bidding limits for public projects and 3) include the design-build method of project delivery were adopted by the City Council on June 10, 2020.

SECTION 13. Long-Term Liabilities – The City shall evaluate long-term liabilities (debt borrowings, compensated absences, claims and judgments, CalPERS pensions, annual other postemployment benefits, etc.) on a case-by-case basis with appropriate deference to the short- and long-term cash requirements implicit to the liabilities. When resources are adequate, the City shall establish a Debt Management Policy that modifies this Section.

Compliance has been achieved with this policy.

SECTION 14. Capital Planning – The City shall publish with its annual budget a long-range capital improvement program, identifying, at a project level, sources of current and future funding. When resources are adequate, the City shall establish Capital Planning Policies that take into account the City’s unique organizational characteristics including the services we provide, how the services are structured, and the complete depiction of our external environment. The City shall exploit all external options to pay for portions of its infrastructure needs. We will endeavor to avoid capital project funding sourced solely from City dollars.

Compliance has been achieved with this policy. A Five-Year Capital Equipment and Improvement Plan and the current Five-Year Forecast for the Capital Projects Fund are included within this publication.

SECTION 15. Annual Audit – The City shall publish its annual financial statements, prepared in coordination with its external auditors, by at least December 31 of each fiscal year. The financial statements shall be presented to the City Council at a public meeting, and implications discussed, each year. The City shall endeavor to achieve audits with minimal auditor “findings.” The City shall swiftly and thoroughly respond, at every level of institutional function, to audit “significant deficiencies.” Compliance has been achieved with this policy. The audited annual comprehensive financial report for the fiscal year ended June 30, 2025 was issued by the City’s auditors on November 4, 2025. The auditor’s report on internal control over financial reporting that accompanied their 42 PAGE 58 of 671
report on the annual comprehensive financial report for FY 2025-26 identified no material weaknesses and no significant deficiencies in internal controls.

SECTION 16. Cost Recovery – The City shall employ the principles and practices of cost recovery for services in a manner consistent with generally accepted cost of services and cost allocation best practices.

Compliance has been achieved with this policy. A comprehensive cost of services study based on cost of services and cost allocation was conducted and approved by the City Council on May 14, 2025. Resolution R-25-13 was adopted establishing the schedule of fees for services.

SECTION 17. Risk Management – The City shall maintain a vibrant risk management program in order to effectively plan for and mitigate the effects of known and unknown risk and liability. The City shall evaluate joint-powers risk pooling arrangements, pursuant to the California Government Code; arrange and administer programs for effective and efficient self-insurance; appropriately purchase excess insurance and reinsurance; and arrange for appropriate insurance for property and other lines of coverage.

Compliance has been achieved with this policy.

SECTION 18. Grants Management – The City shall establish a Grants Management Policy that most efficiently coordinates the various elements of grant applications; grant awards; grant spending and reimbursement; interim and final financial and narrative reporting; and grant closure.

Compliance has been achieved with this policy, but subject to improvement.

SECTION 19. Corporate Technology – The City shall endeavor to maintain corporate and user-based technology necessary to maintain appropriate organizational function.

Compliance has been achieved with this policy. The City contracted with SDI Presence from January 2024 through current to provide professional management of the City’s information technology operations and develop a multi-year improvement plan for its systems and equipment. 43 PAGE 59 of 671
SECTION 20. Pension Obligations – The City shall not prepay its pension obligations by issuing pension obligation bonds: this is the equivalent of paying off one debt with another debt. The City shall not accelerate its pension payments by making annual contributions higher than annual payments required by CalPERS. The City shall pay the minimum annual contributions required by CalPERS.

Compliance has been achieved with this policy. Pension Obligation Bonds were issued by the City in 2007 with an average interest rate of 5.4% to pay off a CalPERS “side fund” liability bearing a fixed 7.75% interest rate. These bonds were fully paid off in FY 2023-24. The City continues to pay its minimum annual required contributions to CalPERS.
44 PAGE 60 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
45 PAGE 61 of 671
Financial Summaries
46 PAGE 62 of 671
6/30/2025 6/30/2026
Audited Estimated Transfers Transfers Estimated Estimated Fund Balances Revenues In Out Expenditures Net Fund Balances General Funds Group
101 General Fund - Unassigned Fund Bal 19,071,070 30,988,268 17,151,242 - 15,220,414 (1,383,388) 17,687,682 101 CEPPT Investment Trust -RESTRICTED 1,704,146 71,168 - - 71,168 1,775,314 103 Public Safety Fund - 4,975,168 12,463,432 - 17,438,600 - 104 Fourth of July Event Fund - 72,000 32,438 - 104,438 - - 105 San Marino Center Fund - - - - - - -
281 Donations to City Fund * 342,895 112,810 - - 112,351 459 343,354 245 American Rescue Plan Fund - - - - - - -
595 Workers' Compensation Fund - - 991,572 - 991,572 - - 596 General Liability Fund - - 1,277,527 - 1,277,527 - - The General Fund Group $ 21,118,111 $ 36,219,414 $ 14,764,969 $ 17,151,242 $ 35,144,902 $ (1,311,761) $ 19,806,350 Special Revenue Funds
202 Gas Tax Fund 115,448 707,009 - - 45,070 661,939 777,387 204 CDBG Fund (8,088) 241,126 - - 233,037 8,089 1
206 County Park Prop. A Fund (9) - - - - - (9)
207 Prop. A Transit Fund 574,209 350,514 - - 500,225 (149,711) 424,498 209 Drought Education Fund 36,884 1,800 - - - 1,800 38,684 212 Air Quality Fund (1,730) 18,500 - - - 18,500 16,770 213 STPL Fund 1,341 50 - - - 50 1,391
214 TDA Fund 1,217 11,968 - - 11,968 - 1,217
215 Prop. C Transit Fund 600,662 300,809 - - - 300,809 901,471 216 PEG Fees 463,151 51,000 - - - 51,000 514,151
217 Asset Seizure Fund 60,536 3,200 - - - 3,200 63,736
218 Cannabis Tax Fund Grant - 255,041 255,015 26 26
221 Used Oil Grant 8,260 1,200 - - - 1,200 9,460
223 OTS Grant Fund (116) 6,302 - - 6,186 116 0
226 CA Recycling Grant Fund 228,808 12,000 - - - 12,000 240,808 228 BodyWorn Camera Grant - 18,052 18,052 - -
233 COPS Grant Fund 528,540 223,500 - - 506,979 (283,479) 245,061 240 Homeland Security Grant 11 30,000 - - 30,000 - 11
243 LA County Measure R Fund 67,296 531,607 - - - 531,607 598,903 246 Measure W Clean Water Fund 1,068,171 283,200 - - 534,943 (251,743) 816,428 247 LA County Measure M Fund 169,156 238,768 - - - 238,768 407,924 Special Revenue Funds $ 3,913,748 $ 3,285,646 $ - $ - $ 2,141,475 $ 1,144,171 $ 5,057,919 Capital Projects Fund
394 Capital Projects Fund 8,236,193 150,000 2,300,000 776,905 2,368,932 (695,837) 7,540,356 Debt Service Fund
401 Debt Service Fund - - - - - - -
Internal Service (Proprietary) Fund
591 Capital Equipment Fund (Unrestricted) 29,665 - 863,178 - 413,839 449,339 479,004 700 Sewer Enterprise Fund - 1,502,069 - - 792,350 709,719 709,719 All Groups and Funds $ 33,297,716 $ 41,157,129 $ 17,928,147 $ 17,928,147 $ 40,861,498 $ 295,631 $ 33,593,348 *The fund balance of the Donations Fund is reported as committed/assigned fund balance of the General Fund in the audited financial statements Fiscal Year 2025-26
City of San Marino
FY 2026-27 Proposed Budget
Summary of Revenues, Expenditures and Changes in Fund Balances 47 PAGE 63 of 671
7/1/2026 6/30/2027
Estimated Estimated Transfers Transfers Expenditure Estimated Fund Balances Revenues In Out Appropriations Net Fund Balances General Funds Group
101 General Fund - Unassigned Fund Bal 17,687,682 31,156,122 16,052,182 - 15,103,940 (0) 17,687,682 101-1 CEPPT Investment Trust -RESTRICTED 1,775,314 920,686 (920,686) 854,628 103 Public Safety Fund - 5,138,392 13,274,769 - 18,413,161 - - 104 Fourth of July Event Fund - 71,960 41,790 113,750 - - 105 San Marino Center Fund - - - - - - -
281 Donations to City Fund * 343,354 93,400 - - 139,162 (45,762) 297,592 245 American Rescue Plan Fund - - - - - - -
595 Workers' Compensation Fund - 1,101,160 - - 1,101,160 - - 596 General Liability Fund - 1,634,463 - - 1,634,463 - - The General Fund Group $ 19,806,350 $ 36,459,874 $ 16,052,182 $ 16,052,182 $ 37,426,322 $ (966,448) $ 18,839,902 Special Revenue Funds
202 Gas Tax Fund 777,387 730,567 - - 941,060 (210,493) 566,894 204 CDBG Fund 1 8,887 - - - 8,887 8,888
206 County Park Prop. A Fund (9) - - - - - (9)
207 Prop. A Transit Fund 424,498 343,078 - - 449,050 (105,972) 318,525 209 Drought Education Fund 38,684 1,200 - - - 1,200 39,884 212 Air Quality Fund 16,770 16,500 - - - 16,500 33,270
213 STPL Fund 1,391 33 - - - 33 1,424
214 TDA Fund 1,217 10,386 - - 10,386 - 1,217
215 Prop. C Transit Fund 901,471 291,318 - - 500,000 (208,682) 692,789 216 PEG Fees 514,151 40,420 - - - 40,420 554,571
217 Asset Seizure Fund 63,736 2,000 - - - 2,000 65,736
218 Cannabis Tax Fund Grant 26 - - 26
221 Used Oil Grant 9,460 700 - - - 700 10,160
223 OTS Grant Fund 0 - - - - - 0.13
226 CA Recycling Grant Fund 240,808 7,500 - - 25,065 (17,565) 223,243 228 BodyWorn Camera Grant - - - - - - -
233 COPS Grant Fund 245,061 222,700 - - 355,440 (132,740) 112,321 240 Homeland Security Grant 11 - - - - - 11
243 LA County Measure R Fund 598,903 540,864 - - 585,000 (44,136) 554,767 246 Measure W Clean Water Fund 816,428 282,000 - - 622,761 (340,761) 475,667 247 LA County Measure M Fund 407,924 236,346 - - 350,000 (113,654) 294,270 Special Revenue Funds $ 5,057,919 $ 2,734,499 $ - $ - $ 3,838,762 $ (1,104,263) $ 3,953,655 Capital Projects Fund
394 Capital Projects Fund 7,540,356 - 1,169,496 - 5,333,413 (6,502,909) 1,037,447 Debt Service Fund
401 Debt Service Fund - - - - - - -
Internal Service (Proprietary) Fund
591 Capital Equipment Fund 479,004 1,169,496 - - 1,648,500 (479,004) 0.17 700 Sewer Enterprise Fund 709,719 1,595,145 1,149,458 445,687 1,155,405 All Groups and Funds $ 33,593,348 $ 40,789,518 $ 17,221,678 $ 17,221,678 $ 49,396,456 $ (8,606,938) $ 24,986,409 *The fund balance of the Donations Fund is reported as committed/assigned fund balance of the General Fund in the audited financial statements Fiscal Year 2026-27
City of San Marino
FY 2026-27 Proposed Budget
Summary of Revenues, Expenditures and Changes in Fund Balances 48 PAGE 64 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
49 PAGE 65 of 671
2023-24 2024-25 2026-27
Actual Actual
Amended
Budget Estimated Proposed
General Fund Group (Unrestricted)
General Fund $ 29,499,973 $ 32,255,819 $ 31,381,154 $ 31,059,436 $ 31,156,122 Public Safety Fund 4,772,207 4,804,115 4,882,433 4,975,168 5,138,392 Fourth of July Fund 74,350 72,130 76,000 72,000 71,960
Donations Fund 154,515 181,225 126,510 112,810 93,400
American Rescue Plan Fund 1,897,283 401,406 - - -
Total General Fund $ 36,398,328 $ 37,714,696 $ 36,466,097 $ 36,219,414 $ 36,459,874 Special Revenue Funds (Restricted)
Gas Tax Fund $ 683,908 $ 735,646 $ 697,984 $ 707,009 $ 730,567 Community Development Block Grant Fund (CDBG) 7,866 45,527 12,000 241,126 8,887 Proposition A Transit Fund 427,437 378,773 354,214 350,514 343,078 Drought Fund 2,333 2,347 2,000 1,800 1,200
Air Quality Management District Fund (AQMD) 18,765 16,458 18,500 18,500 16,500 MTA - STPL Public Works Grant Fund 251 214 200 50 33
TDA Article 3 Transportation Fund 19,325 19,031 10,445 11,968 10,386 Proposition C Transit Fund 323,628 325,291 310,009 300,809 291,318 Public Education Government Fund (PEG) 47,285 53,934 51,000 51,000 40,420 Asset Forfeiture Fund 3,828 3,852 3,200 3,200 2,000
Cannabis Tax Fund Grant - - 255,041 255,041 -
Used Oil Grant Fund 4,912 795 1,200 1,200 700
OTS Grant Fund 19,526 197 - 6,302 -
State Recycling Grant Fund 14,539 13,541 12,000 12,000 7,500 Bodyworn Camera Grant Fund - 61,947 18,052 18,052 -
COPS Grant Fund 229,685 232,483 236,000 223,500 222,700 Homeland Security Grant - - 30,000 30,000 -
LA County Measure R Fund 214,106 215,839 534,107 531,607 540,864 Measure W Clean Water Fund 296,949 301,277 285,100 283,200 282,000 LA County Measure M Fund 295,752 289,115 281,268 238,768 236,346 Total Special Revenue Funds $ 2,610,096 $ 2,696,269 $ 3,112,320 $ 3,285,646 $ 2,734,499 Capital Projects Fund $ 150,000 $ - $ 150,000 $ 150,000 $ - Debt Service Fund $ 27,622 $ 251 $ - $ - $ -
Proprietary Funds (Internal Service)
Capitalized Equipment Fund $ 21,386 $ 48,684 $ - $ - $ - Sewer Enterprise Fund $ - $ - $ 1,492,369 $ 1,502,069 $ 1,595,145 Total Revenue by Fund and Fiscal Year $ 39,207,432 $ 40,459,900 $ 41,220,786 $ 41,157,129 $ 40,789,518 2025-26
City of San Marino
FY 2026-27 Proposed Budget
Summary Schedule of Revenues by Fund
50 PAGE 66 of 671
2023-24 2024-25 2026-27
Description Actual Actual
Amended
Budget
Estimated Proposed
General Fund Group
General Fund
Taxes
101-00-3001-0000 Secured & Unsecured Property Tax $ 19,410,543 $ 20,105,264 $ 20,950,000 $ 20,950,000 $ 21,629,900 101-00-3030-0000 Sales & Use Taxes 648,547 694,873 637,000 637,000 656,450 101-00-3040-0000 Franchise Taxes 757,649 718,933 598,950 488,635 503,300 101-00-3042-0000 Real Property Transfer Taxes 240,900 236,686 205,000 223,660 234,000 101-00-3044-0777 Utility Users Taxes - Cingular 20,392 22,061 22,000 18,000 13,900 101-00-3044-1650 Utility Users Taxes - Edison 966,362 1,076,088 1,015,000 1,077,621 808,200 101-00-3044-4510 Utility Users Taxes - Metro Water 570,220 697,621 597,800 592,468 444,350 101-00-3044-4620 Utility Users Taxes - Miscellaneous 97,530 130,798 103,000 74,000 57,200 101-00-3044-7260 Utility Users Taxes - AT&T 50,138 44,880 45,000 40,500 31,300 101-00-3044-8470 Utility Users Taxes - So. Cal. Gas 259,512 231,170 225,000 225,000 170,500 101-00-3044-9022 Utility Users Taxes - T-Mobile 16,311 13,348 16,000 13,900 10,800 101-00-3044-9240 Utility Users Taxes - Time Warner 121,592 124,929 126,750 137,000 105,850 101-00-3044-9355 Utility Users Taxes - Verizon 22,632 22,655 23,650 23,500 18,200 101-00-3046-0000 Business License Tax 425,418 443,304 445,000 406,600 414,700 $ 23,607,747 $ 24,562,612 $ 25,010,150 $ 24,907,884 $ 25,098,650 Licenses & Permits
101-00-3153-0000 Film Permits $ 27,119 $ 31,621 $ 31,000 $ 40,000 $ 32,900 101-14-3106-0000 Tree Permits 47,855 43,490 45,000 45,000 45,500 101-14-3151-0000 Building Permits 832,134 1,270,080 1,096,950 1,110,400 1,143,712 101-48-3152-0000 Street & Curb Permits 136,088 85,922 120,000 67,400 80,000 $ 1,043,196 $ 1,431,113 $ 1,292,950 $ 1,262,800 $ 1,302,112 Charges for Services
101-00-3304-0000 Environmental Fees $ 132,808 $ 122,213 $ - $ - $ - 101-00-3309-0000 Online Convenience Fee 348 398 14,500 12,200 12,550 101-07-3346-0000 Sales of Maps & Pub.s - Admin 225 - 100 100 100 101-09-3346-0000 Sales of Maps & Pub.s - Admin - 244 - - - 101-14-3306-0000 General Plan Fee 23,556 26,760 25,000 36,617 37,700 101-14-3307-0000 Technology Enhancement Fee 28,536 39,177 28,500 34,950 36,000 101-14-3308-0000 Plan Check Fees 308,315 453,834 517,674 513,300 381,500 101-14-3309-0000 Business License Application Fee 70,370 76,528 96,000 125,400 127,900 101-14-3312-0000 Zoning Fees 102,429 121,434 120,000 140,300 125,000 101-14-3346-0000 Sales of Maps & Pub.s-P&B 187 478 500 500 500 101-68-3340-0001 Contract Class Nonresident Fee 9,705 - - - - 101-60-3342-0000 Class Refund Fee 3,019 2,098 2,900 1,046 1,200 101-60-3502-0000 Recreation Administrative Fees 10,181 10,070 21,850 23,058 20,000 101-61-3336-0000 Aquatics Program Fees 51,642 4,444 - - - 101-61-3340-0000 Aquatics Nonresident Fees 1,117 - - - - 101-64-3340-0000 Senior Program Nonresident Fees 410 - - - - 101-62-3336-0001 Day Camp Program Fees 148,274 159,093 165,000 160,000 158,210 101-62-3336-0002 Family Life Program Fees 202,118 202,926 256,879 179,000 66,099 101-62-3336-0005 Teen Pilot Program Fees 440 - - - -
101-62-3340-0001 Daycamp Nonresident Fees 6,963 - - - - 101-62-3340-0002 Family Life Nonresident Fees 24,530 15,122 - - - 101-68-3336-0001 Contract Class Program Fees 183,630 165,746 194,000 180,000 193,949 101-66-3336-0000 Special Events Program Fees 5,196 9,806 18,080 6,000 7,805 101-66-3336-0001 Easter Program Fees 1,602 10,451 8,700 8,515 9,250 101-66-3336-0002 Track Meet Program Fees 7,062 4,714 6,800 5,434 5,434 101-66-3336-0004 Trunk or Treat Program Fees 8,653 16,215 17,000 17,470 17,470 101-66-3336-0005 Lacy Park Camp Out Program Fees 9,600 4,770 12,500 12,500 12,528 101-66-3340-0001 Easter Program Nonresident Fees 3,290 24 - - - 101-66-3340-0004 Trunk or Treat Nonresident Fees 9,205 - - - - 101-66-3340-0005 Lacy Park Camp Out Nonresident Fees 882 - - - - 101-64-3336-0000 Senior Program Fees 10,374 17,872 22,452 13,500 15,613 City of San Marino
FY 2026-27 Proposed Budget
Detail Schedule of Revenues by Fund
2025-26
51 PAGE 67 of 671
2023-24 2024-25 2026-27
Description Actual Actual
Amended
Budget
Estimated Proposed
City of San Marino
FY 2026-27 Proposed Budget
Detail Schedule of Revenues by Fund
2025-26
101-90-3344-0000 Library Fees - 50 - - -
101-90-3344-6055 Passport Fees 165,693 150,572 160,000 137,964 145,000 101-90-3346-0000 Library Copies 2,942 2,239 2,000 2,220 2,000 101-91-3344-3963 Lost Materials Fees 810 1,247 1,200 1,633 1,200 101-93-3344-1200 Damaged Materials Fees 226 168 200 297 200 101-94-3344-0000 Overdue Materials Fees 11,323 12,875 13,000 14,457 13,000 101-94-3344-3000 Hold Fees 37 - - - -
101-94-3344-7037 Replacement Library Card Fees 560 459 550 802 500 $ 1,546,256 $ 1,632,026 $ 1,705,385 $ 1,627,263 $ 1,390,708 Intergovernmental
101-00-3202-9350 State Vehicle License Fees $ 15,503 $ 19,784 $ 20,378 $ 19,184 $ 19,000 101-00-3204-0000 VLF In-Lieu Tax 2,022,002 2,110,856 2,218,384 2,218,384 2,293,730 101-08-3702-0000 COVID-19 Reimbursements - 70,729 - - - 245-00-3201-0000 American Rescue Plan Funds 1,897,283 401,406 - - - 101-90-3202-0000 Cenic Rebates 10,115 9,203 10,560 10,560 10,560 101-94-3202-1435 State Library Direct Loan - 6 - - -
101-94-3202-3305 State Interlibrary Loan - 48 50 41 50
$ 3,944,903 $ 2,612,032 $ 2,249,372 $ 2,248,169 $ 2,323,340 Fines & Forfeitures
101-00-3348-0000 Damage to City Property Fees $ 32,474 $ 34,005 $ 5,000 $ 5,000 $ 5,000 101-00-3410-0000 Fines & Fees 75 500 500 1,100 500
101-14-3410-0000 Business License NOVs 1,350 210 1,200 200 200 101-14-3410-0500 Administrative Citation Fee 23,660 51,288 25,000 31,600 25,000 101-14-3410-9245 Tree Fines 5,265 5,810 14,000 14,000 5,000 $ 62,824 $ 91,813 $ 45,700 $ 51,900 $ 35,700
Use of Money & Property
101-00-3501-0000 Interest Income $ 596,277 $ 660,800 $ 564,000 $ 424,400 $ 294,000 101-00-3501-0500 Unrealized Gain/Loss on Investments 343,545 444,127 - - - 101-00-3550-0000 Sale of Property 4,046 8,664 5,000 5,000 5,000 101-40-3502-0000 Rental Fees-Public Works 132 4,919 - 17,840 - 101-70-3502-0003 Rents & Concessions-Park Admissions 99,905 64,214 21,000 25,000 112,620 101-70-3502-0002 Lacy Park Rentals 80,709 98,606 81,707 100,000 101,500 101-70-3502-0001 Rents & Concessions-San Marino Center 19,990 49,803 75,140 55,000 55,000 101-90-3502-0000 Library Rental Fees 2,293 1,820 1,500 4,930 2,000 $ 1,146,896 $ 1,332,952 $ 748,347 $ 632,170 $ 570,120
Miscellaneous Revenue
101-00-3701-0000 Miscellaneous Revenue $ 9,481 $ 234,252 $ 10,000 $ 10,000 $ 10,000 101-00-3701-0207 Sales of Prop A Funds - 750,000 - - -
101-00-3702-0000 City Reimbursements 11,279 8,032 500 500 500 101-00-3703-0000 Gain/Loss on Disposal of Asset 6,750 - - - - 101-00-3800-0000 Operating Transfers In - - - - -
101-40-3348-0000 Damage to City Property Reimbs 16,145 - - - - 101-40-3701-0000 Miscellaneous Revenue - - 318,750 318,750 424,992 101-60-3701-0000 Miscellaneous Revenue-Rec 1,633 2,394 - - - 101-90-3701-0000 Miscellaneous Revenue-Library 145 - - - - $ 45,433 $ 994,679 $ 329,250 $ 329,250 $ 435,492
General Fund Totals 31,397,256 $ $ 32,657,226 $ 31,381,154 $ 31,059,436 $ 31,156,122 52 PAGE 68 of 671
2023-24 2024-25 2026-27
Description Actual Actual
Amended
Budget
Estimated Proposed
City of San Marino
FY 2026-27 Proposed Budget
Detail Schedule of Revenues by Fund
2025-26
Public Safety Fund
Taxes
103-00-3005-0000 Public Safety Property Taxes $ 3,504,665 $ 3,535,722 $ 3,704,709 $ 3,704,709 $ 3,891,326 103-00-3006-0000 Public Safety Augmentation Fd 203,155 199,708 205,000 200,000 200,000 $ 3,707,821 $ 3,735,430 $ 3,909,709 $ 3,904,709 $ 4,091,326 Charges for Services
103-30-3316-0000 Special Police Services $ 11,531 $ 20,712 $ 16,880 $ 20,200 $ 20,400 103-30-3317-0000 Citation Sign off Fee 350 297 200 200 200 103-30-3318-0000 Clearance Letter Fees 960 640 800 800 800 103-30-3319-0000 Report Copies 5,405 5,990 4,600 6,250 6,150 103-30-3321-0000 Burglary Alarm Permits 1,262 1,305 1,500 1,500 1,500 103-30-3324-0000 House Watch Fees 28,085 32,550 28,000 49,500 45,000 103-30-3325-0000 Vehicle Impound Release Fees 6,680 6,040 6,300 5,200 6,000 103-30-3331-3550 Live Scan Fees 12,549 (6,261) 5,000 1,000 1,000 103-30-3331-9241 Tow Fees 7,300 6,700 8,000 5,500 6,500 103-34-3315-0000 Shared Fire Command Revenue (8,426) 8,482 - - - 103-34-3316-0000 Outside Services 2,910 17,505 25,000 21,780 13,200 103-34-3330-0000 Fire Fees 10,700 17,290 5,900 11,000 13,000 103-34-3332-0000 Paramedic Service Fees 784,723 815,764 721,613 815,800 832,116 $ 864,029 $ 927,014 $ 823,793 $ 938,730 $ 945,866
Intergovernmental
103-30-3202-6600 POST Reimbursement $ 10,320 $ 11,165 $ 11,631 $ 14,029 $ 11,400 103-34-3202-2725 GEMT Reimbursement 18,752 - 5,000 5,000 5,000 $ 29,073 $ 11,165 $ 16,631 $ 19,029 $ 16,400
Fines & Fees
103-30-3400-0000 Parking Citations $ 15,573 $ 9,075 $ 10,000 $ 5,900 $ 7,500 103-30-3401-0000 Vehicle Code Fines 86,632 66,985 42,300 26,800 42,300 $ 102,205 $ 76,060 $ 52,300 $ 32,700 $ 49,800
Use of Money & Property
103-00-3501-0000 Interest Income $ 62,172 $ - $ - $ - $ - 103-00-3501-0500 Unrealized Gain/Loss on Invest (32) 71 $ 62,140 $ 71 $ - $ - $ -
Miscellaneous Revenue
103-30-3701-0000 Police Misc. Revenue $ 1,311 $ 252 $ - $ - $ - 103-30-3703-0000 Uninhabited Property Registration 5,628 5,590 5,000 5,000 5,000 103-34-3328-0000 Strike Team Reimbursements - 48,535 75,000 75,000 30,000 $ 6,939 $ 54,376 $ 80,000 $ 80,000 $ 35,000
Public Safety Fund Totals 4,772,207 $ $ 4,804,115 $ 4,882,433 $ 4,975,168 $ 5,138,392 Fourth of July Fund
104-00-3336-0000 Admission Fees $ 64,330 $ 71,189 $ 76,000 $ 72,000 $ 71,960 104-66-3336-0000 4th of July Admission Fees 1,800 - - - - 104-00-3340-0000 Admission Fees-Nonresident 8,055 - - - - 104-00-3501-0000 Interest Income 165 940 - - -
104-00-3501-0500 Unrealized Gain/Loss on Invest - 1 - - - Fourth of July Fund Total 74,350 $ $ 72,130 $ 76,000 $ 72,000 $ 71,960 53 PAGE 69 of 671
2023-24 2024-25 2026-27
Description Actual Actual
Amended
Budget
Estimated Proposed
City of San Marino
FY 2026-27 Proposed Budget
Detail Schedule of Revenues by Fund
2025-26
Donations Fund
281-00-3501-0000 Interest Income $ 23,281 $ 24,791 $ 19,200 $ 18,000 $ 12,100 281-00-3501-0500 Unrealized Gain/Loss on Invest 2,753 1,227 - - - 281-00-3601-3418 Donations Received-War Memorial 300 - - - - 281-30-3601-0000 Police Donations Received 10,042 2,300 5,010 5,010 - 281-34-3601-0000 Fire Donations Received 10,450 6,600 - - - 281-36-3601-0000 EM Donations Received - - 25,000 25,000 - 281-50-3601-0000 Lacy Park Donations 3,220 80,000 8,500 8,500 - 281-50-3601-1000 SM Garden Club Donations - 1,000 - - - 281-50-3601-7150 Rose Arbor Donation 50,000 - - - -
281-60-3601-0000 Recreation Donations Received - 672 - - - 281-66-3601-0006 Memorial Day Donations 300 350 300 300 300 281-66-3601-0002 Track Meet Donations 2,000 2,000 2,000 2,000 2,000 281-90-3601-0000 Library Donations Received 12,594 5,778 - 800 - 281-90-3601-0777 Donation for Adult Materials - 2 - - - 281-90-3601-2575 Library Donations Received - Friends - - - - 6,000 281-90-3601-1120 Donations-Crain Art Gallery 1,935 210 1,000 700 1,000 281-91-3601-0000 Adult Materials Donations-Other 2,115 8,200 13,000 - - 281-91-3601-0776 Adult Chinese Language Materia 1 - 2,500 2,500 2,500 281-91-3601-2575 Adult Materials Donations-Friends 10,000 10,000 10,000 10,000 31,500 281-91-3601-2576 Adult Materials Donations-Library Foundation 1,025 - - - 8,000 281-92-3601-0000 Children's Mats. Donations 4,500 8,094 10,000 10,000 5,000 281-92-3601-2575 Children's Mats. Donations-Friends 20,000 30,000 30,000 30,000 25,000 Donations Fund Total 154,515 $ $ 181,225 $ 126,510 $ 112,810 $ 93,400 General Fund Group Totals 36,398,328 $ $ 37,714,696 $ 36,466,097 $ 36,219,414 $ 36,459,874 Special Revenue Funds
Gas Tax Fund
202-00-3501-0000 Interest Income $ 15,565 $ 39,739 $ 13,200 $ 13,200 $ 10,200 202-48-3038-7585 RMRA - SB 1 Section 2032 323,892 342,424 329,219 332,092 352,078 202-48-3038-7590 Gas Taxes Section 2105 76,140 78,037 79,878 80,625 82,031 202-48-3038-7700 Gas Taxes Section 2106 48,077 49,231 49,480 50,085 50,889 202-48-3038-7810 Gas Taxes Section 2107 103,062 106,521 109,016 107,756 109,694 202-48-3038-7920 Gas Taxes Section 2107.5 3,000 - 3,000 3,000 3,000 202-48-3038-7930 Gas Taxes Section 2103 114,172 119,695 114,191 120,251 122,675 $ 683,908 $ 735,646 $ 697,984 $ 707,009 $ 730,567
Community Development Block Grant (CDBG)
204-00-3201-0650 Federal CDBG $ 7,865 $ 45,527 $ 12,000 $ 241,126 $ 8,887 204-00-3501-0000 Interest Income 1 - - - -
$ 7,866 $ 45,527 $ 12,000 $ 241,126 $ 8,887
Proposition A Transit
207-00-3032-0000 Prop. A Transit Taxes $ 325,011 $ 320,270 $ 320,214 $ 320,214 $ 322,878 207-00-3501-0000 Interest Income 102,426 58,503 34,000 30,300 20,200 $ 427,437 $ 378,773 $ 354,214 $ 350,514 $ 343,078
Drought Fund
209-00-3501-0000 Interest Income $ 2,333 $ 2,347 $ 2,000 $ 1,800 $ 1,200 $ 2,333 $ 2,347 $ 2,000 $ 1,800 $ 1,200
Air Quality Management District
212-00-3203-0080 AQMD Grant $ 16,470 $ 16,258 $ 16,500 $ 16,500 $ 16,500 212-00-3501-0000 Interest 2,295 200 2,000 2,000 -
$ 18,765 $ 16,458 $ 18,500 $ 18,500 $ 16,500
54 PAGE 70 of 671
2023-24 2024-25 2026-27
Description Actual Actual
Amended
Budget
Estimated Proposed
City of San Marino
FY 2026-27 Proposed Budget
Detail Schedule of Revenues by Fund
2025-26
Surface Transportation Program
213-00-3501-0000 Interest Income $ 251 $ 214 $ 200 $ 50 $ 33 $ 251 $ 214 $ 200 $ 50 $ 33
Transportation Development Act
214-00-3036-0000 TDA Article 3 Taxes $ 19,000 $ 19,000 $ 10,095 $ 11,968 $ 10,386 214-00-3501-0000 Interest Income 325 31 350 - -
$ 19,325 $ 19,031 $ 10,445 $ 11,968 $ 10,386
Proposition C Transit
215-00-3034-0000 Prop. C Transit Taxes $ 269,589 $ 265,656 $ 265,609 $ 265,609 $ 267,818 215-00-3501-0000 Interest Income 54,039 59,635 44,400 35,200 23,500 $ 323,628 $ 325,291 $ 310,009 $ 300,809 $ 291,318
Public Educational Governmental (PEG) Cable Access
216-00-3045-0000 PEG Fees $ 20,512 $ 25,317 $ 29,000 $ 29,000 $ 25,000 216-00-3501-0000 Interest Income 26,772 28,617 22,000 22,000 15,420 $ 47,285 $ 53,934 $ 51,000 $ 51,000 $ 40,420
Asset Forfeiture (Police)
217-00-3501-0000 Interest Income $ 3,828 $ 3,852 $ 3,200 $ 3,200 $ 2,000 $ 3,828 $ 3,852 $ 3,200 $ 3,200 $ 2,000
Cannabis Tax Fund Grant
218-30-3201-5550 Cannabis Tax Fund Grant $ - $ - $ 255,041 $ 255,041 $ - $ - $ - $ 255,041 $ 255,041 $ -
Used Oil Grant
221-00-3501-0000 Interest Income $ 1,430 $ 795 $ 1,200 $ 1,200 $ 700 221-40-3202-0000 SB1383 Grant 3,482 - - - -
$ 4,912 $ 795 $ 1,200 $ 1,200 $ 700
OTS Grant
223-00-3501-0000 Interest Income $ - $ 197 $ - $ - $ -
223-00-3201-5550 OTS Grant 19,526 - - 6,302 -
$ 19,526 $ 197 $ - $ 6,302 $ -
California Recycling Grant
226-00-3501-0000 Interest Income 14,539 13,541 12,000 12,000 7,500 $ 14,539 $ 13,541 $ 12,000 $ 12,000 $ 7,500
Bodyworn Camera Grant
228-30-3201-5550 Bodyworn Camera Grant $ - $ 61,947 $ 18,052 $ 18,052 $ - $ - $ 61,947 $ 18,052 $ 18,052 $ -
Citizens' Option for Public Safety Grant (COPS)
233-00-3501-0000 Interest Income $ 43,526 $ 37,819 $ 36,000 $ 23,500 $ 15,700 233-30-3202-0000 COPS Allocation 186,159 194,663 200,000 200,000 207,000 $ 229,685 $ 232,483 $ 236,000 $ 223,500 $ 222,700
Measure R -- Transportation Sales Tax
243-00-3501-0000 Interest Income $ 11,977 $ 16,634 $ 9,900 $ 7,400 $ 5,000 243-48-3203-4200 LA County Measure R 202,129 199,205 524,207 524,207 535,864 $ 214,106 $ 215,839 $ 534,107 $ 531,607 $ 540,864
Homeland Security Grant
240-00-3202-0000 Homeland Security Grant $ - $ - $ 30,000 $ 30,000 $ - $ - $ - $ 30,000 $ 30,000 $ -
55 PAGE 71 of 671
2023-24 2024-25 2026-27
Description Actual Actual
Amended
Budget
Estimated Proposed
City of San Marino
FY 2026-27 Proposed Budget
Detail Schedule of Revenues by Fund
2025-26
Measure W -- Clean Water Fund
246-00-3203-0000 Measure W Clean Water Fund $ 236,017 $ 234,353 $ 235,000 $ 235,000 $ 250,000 246-00-3501-0000 Interest Income 60,932 66,924 50,100 48,200 32,000 $ 296,949 $ 301,277 $ 285,100 $ 283,200 $ 282,000
Measure M -- Traffic Improvement Sales Tax
247-48-3202-0000 Measure M $ 228,246 $ 225,692 $ 225,768 $ 225,768 $ 227,646 247-00-3501-0000 Interest Income 67,506 63,423 55,500 13,000 8,700 $ 295,752 $ 289,115 $ 281,268 $ 238,768 $ 236,346
Special Revenue Funds Total 2,610,096 $ $ 2,696,269 $ 3,112,320 $ 3,285,646 $ 2,734,499 Capital Projects Fund
394-00-3601-0000 Huntington Library Donation $ 150,000 $ - $ 150,000 $ 150,000 $ - Capital Projects Fund Total 150,000 $ $ - $ 150,000 $ 150,000 $ - Debt Service Fund
401-00-3501-0000 Interest Income $ 27,622 $ 251 $ - $ - $ - Debt Service Fund Total 27,622 $ $ 251 $ - $ - $ -
Proprietary Funds
Capital Equipment Internal Service Fund
591-00-3501-0000 Interest Income $ 21,386 $ 3,013 $ - $ - $ - 591-00-3703-0000 Gain/(Loss) on Disposal of Asset - 45,671 - - - Proprietary Fund Total 21,386 $ $ 48,684 $ - $ - $ -
Sewer Enterprise Fund
700-00-3347-0000 Sewer Service Charge $ - $ - $ 1,492,369 $ 1,492,369 $ 1,588,645 700-00-3501-0000 Interest - - - 9,700 6,500
Sewer Enterprise Fund Total $ - $ - $ 1,492,369 $ 1,502,069 $ 1,595,145 $ 39,207,432 $ 40,459,900 $ 41,220,786 $ 41,157,129 $ 40,789,518 *Note: FY 2023-24 actuals column does not tie to FY 2025-26 budget book due to account#591-00-3850-0000 being treated as transfer in/out. *This account is now reflected in the totals under the FY 2026-27 Schedule of Transfers Between Funds Revenue Detail by Fund and Fiscal Year
56 PAGE 72 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
57 PAGE 73 of 671
2023-24 2024-25 2026-27
Actual Actual
Amended
Budget Estimated Proposed
General Fund Group (Unrestricted)
General Fund 13,298,874 15,776,460 16,007,036 15,220,414 15,103,940 CEPPT Investment Trust Fund - Restricted - - - - 920,686 Public Safety Fund 15,892,477 17,151,423 17,527,810 17,438,600 18,413,161 Fourth of July Fund 98,542 105,819 106,082 104,438 113,750 San Marino Center Fund - - - - -
American Rescue Plan Fund 6,236 - - - -
Donations Fund 55,811 159,934 147,678 112,351 139,162
Workers' Compensation Fund 1,047,378 1,745,007 1,130,428 991,572 1,101,160 General Liability Fund 766,554 975,575 1,279,678 1,277,527 1,634,463 Total General Fund Group $ 31,165,872 $ 35,914,217 $ 36,198,712 $ 35,144,902 $ 37,426,322 Special Revenue Funds (Restricted)
Gas Tax Fund 43,947 1,231,053 700,000 45,070 941,060
Community Development Block Grant Fund (CDBG) 7,864 53,722 314,346 233,037 - Proposition A Transit Fund 262,431 1,259,348 502,461 500,225 449,050 Air Quality Management District Fund (AQMD) 58,782 43,000 - - - MTA - STPL Public Works Grant Fund - 2,895 - - -
TDA Article 3 Transportation Fund 38,000 19,000 11,968 11,968 10,386 Proposition C Transit Fund - 650,000 500,000 - 500,000
Cannabis Grant Fund - - 255,041 255,015
Rubberized Pavement Grant - 91,000 25,065 - 25,065
SB1383 Grant Fund 3,482 16,142 - - -
BodyWorn Camera Grant Fund - 61,947 18,053 18,052 -
OTS Grant 19,642 7,501 - 6,186 -
COPS Grant Fund 205,350 232,192 507,158 506,979 355,440 Homeland Security Grant - - 30,000 30,000 -
LA County Measure R Fund - 420,679 585,000 - 585,000
Measure W Clean Water Fund 107,810 160,040 611,059 534,943 622,761 LA County Measure M Fund - 1,225,000 350,000 - 350,000
Total Special Revenue Funds $ 747,308 $ 5,473,519 $ 4,410,151 $ 2,141,475 $ 3,838,762 Capital Projects Fund
Capital Projects Fund 3,896,410 6,091,602 6,170,483 2,368,932 5,333,413 Debt Service Fund
Debt Service Fund 574,888 - - - -
Internal Service (Proprietary Fund)
Capitalized Equipment Fund 504,488 568,358 878,838 413,839 1,648,500 Sewer Enterprise Fund - - 1,482,980 792,350 1,149,458
Total All Funds $ 36,888,967 $ 48,047,696 $ 49,141,164 $ 40,861,498 $ 49,396,456 2025-26
City of San Marino
FY 2026-27 Proposed Budget
Summary Schedule of Expenditures by Fund
58 PAGE 74 of 671
2023-24 2024-25 2026-27
Actual Actual
Amended
Budget Estimated Proposed
City Council
Services & Supplies 25,807 27,458 29,425 25,414 29,675
Total Operating Expenditures $ 25,807 $ 27,458 $ 29,425 $ 25,414 $ 29,675 City Attorney
Services & Supplies 556,050 473,612 470,000 270,000 355,000 Total Operating Expenditures $ 556,050 $ 473,612 $ 470,000 $ 270,000 $ 355,000 City Manager's Office
Personnel 642,018 696,728 779,537 779,537 841,505
Services & Supplies 172,057 160,012 267,000 200,999 264,765 Total Operating Expenditures $ 814,075 $ 856,740 $ 1,046,537 $ 980,536 $ 1,106,270 El Molino Viejo
Services & Supplies 60,000 60,000 60,000 60,000 60,000
Total Operating Expenditures $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 Finance
Personnel 541,104 561,023 529,973 527,573 638,084
Services & Supplies 361,915 1,471,039 327,873 327,852 202,820 Total Operating Expenditures $ 903,019 $ 2,032,063 $ 857,846 $ 855,425 $ 840,904 Non-Departmental
Personnel 162,690 286,502 189,500 189,500 208,450
Unfunded Accrued Liability - 837,822 988,976 987,894 1,104,449 Services & Supplies 697,258 2,051,849 2,085,352 2,049,119 2,451,467 Debt Service 574,888 - - - -
Total Operating Expenditures $ 1,434,836 $ 3,176,173 $ 3,263,828 $ 3,226,513 $ 3,764,366 Human Resources
Personnel 298,870 365,123 371,070 371,070 434,911
Services & Supplies 1,343,213 693,860 640,667 543,627 574,238 Total Operating Expenditures $ 1,642,083 $ 1,058,982 $ 1,011,737 $ 914,697 $ 1,009,149 Community Development
Personnel 1,633,749 1,725,826 1,732,895 1,732,897 1,863,991 Services & Supplies 431,509 523,570 594,900 615,870 510,786 Total Operating Expenditures $ 2,065,258 $ 2,249,396 $ 2,327,795 $ 2,348,767 $ 2,374,777 Police
Personnel 8,377,202 8,080,469 7,961,885 7,783,656 8,164,810 Unfunded Accrued Liability - 1,281,784 1,464,068 1,464,068 1,603,105 Services & Supplies 949,151 926,648 1,138,909 1,087,778 1,166,269 Total Operating Expenditures $ 9,326,353 $ 10,288,901 $ 10,564,862 $ 10,335,502 $ 10,934,184 Fire
Personnel 6,865,704 6,199,480 6,126,604 6,186,219 6,334,692 Unfunded Accrued Liability - 1,321,780 1,484,680 1,484,680 1,614,901 Services & Supplies 607,477 996,300 859,300 800,298 864,315 Total Operating Expenditures $ 7,473,181 $ 8,517,561 $ 8,470,584 $ 8,471,198 $ 8,813,908 Summary Schedule of Expenditures by Department & Type
City of San Marino
FY 2026-27 Proposed Budget
2025-26
59 PAGE 75 of 671
2023-24 2024-25 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Summary Schedule of Expenditures by Department & Type
City of San Marino
FY 2026-27 Proposed Budget
2025-26
Emergency Management
Personnel - - - - -
Services & Supplies 57,093 53,815 63,200 59,447 44,850
Total Operating Expenditures $ 57,093 $ 53,815 $ 63,200 $ 59,447 $ 44,850 Parks & Public Works
Personnel 2,137,343 2,121,945 2,209,032 2,209,034 2,521,852 Services & Supplies 1,884,556 2,592,951 3,216,708 2,885,802 3,183,820 Total Operating Expenditures $ 4,021,899 $ 4,714,895 $ 5,425,740 $ 5,094,836 $ 5,705,672 Community Services - Administration
Personnel 627,092 725,076 772,149 772,149 473,781
Services & Supplies 96,939 92,174 97,345 89,608 96,561
Total Operating Expenditures $ 724,031 $ 817,250 $ 869,494 $ 861,757 $ 570,342 Recreation
Personnel 860,710 812,115 879,284 879,284 798,738
Services & Supplies 587,401 581,959 640,593 592,712 581,391 Total Operating Expenditures $ 1,448,111 $ 1,394,074 $ 1,519,877 $ 1,471,996 $ 1,380,129 Library
Personnel 1,169,358 1,155,912 1,229,742 1,124,613 1,594,885 Services & Supplies 366,597 376,972 403,058 381,736 127,462 Total Operating Expenditures $ 1,535,955 $ 1,532,885 $ 1,632,800 $ 1,506,349 $ 1,722,347 Capital Equipment
Capital Purchases 697,788 791,555 1,266,701 801,701 1,741,300 Total Capital Equipment $ 697,788 $ 791,555 $ 1,266,701 $ 801,701 $ 1,741,300 Capital Projects
Capital Improvement Projects 4,103,427 10,002,335 10,260,736 3,577,360 8,943,583 Total Capital Improvements $ 4,103,427 $ 10,002,335 $ 10,260,736 $ 3,577,360 $ 8,943,583 Total Expenditures $ 36,888,967 $ 48,047,695 $ 49,141,164 $ 40,861,497 $ 49,396,456 Summary of Expendtiures by Type:

Personnel $ 23,315,840 $ 22,730,199 $ 22,781,671 $ 22,555,532 $ 23,875,699 Services & Supplies $ 8,197,023 $ 11,082,219 $ 10,894,331 $ 9,990,262 $ 10,513,419 Unfunded Accrued Liability $ - $ 3,441,386 $ 3,937,724 $ 3,936,642 $ 4,322,455 Debt Service $ 574,888 $ - $ - $ - $ -
Captial Equipment $ 697,788 $ 791,555 $ 1,266,701 $ 801,701 $ 1,741,300 Captial Projects $ 4,103,427 $ 10,002,335 $ 10,260,736 $ 3,577,360 $ 8,943,583 Total Expenditures $ 36,888,967 $ 48,047,695 $ 49,141,164 $ 40,861,497 $ 49,396,456 60 PAGE 76 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
61 PAGE 77 of 671
General CEPPT CERBT Public Safety Fourth of Worker's General Gas Prop A Drought TDA Prop C PEG Cannabis Used OTS Body Worn COPS Homeland Measure R Measure W Rubberized Measure M American Sewers Capital Debt Capitalized Total by Department Fund Fund July Donations Comp Liability Taxes CDBG Transit Education AQMD Streets Transit Fees Grant Oil Grant Camera Grant Security Streets Water Grant Streets Rescue Plan Fund Projects Service Equipment Function City Council 29,675 29,675
City Attorney 355,000 355,000
City Manager's Office 1,106,270 1,106,270
El Molino Viejo 60,000 60,000
Finance 830,404
10,500
840,904
Non-Departmental 2,129,903
1,634,463
3,764,366
Human Resources 669,639
339,510
1,009,149
Community Development Department 2,374,777 2,374,777
Police Department 10,011,447
6,803 351,500 296,494 267,940
10,934,184
Fire Department 8,401,714
2,744 4,100 405,350
8,813,908
Emergency Services 44,850 44,850
Parks and Public Works Department
Administration 747,732
7,102 1,000
755,834
Fleet 557,261 557,261
Sewers 74,000
37,800 257,625
369,425
Streets 1,192,903
141,060 237,075
1,571,038
Parks 668,778 668,778
Public Grounds 1,309,487 1,309,487
Building Maintenance 473,848 473,848
Community Services - Administration
Administration 570,342 570,342
Recreation
Administration 575,785
3,800
579,585
Aquatics - -
Youth 162,884
30,233
193,117
Adult 56,956
11,823
68,779
Community Events 165,920
97,101 2,300
265,321
Contract Classes 117,369 117,369
Facilities 155,958 155,958
Library
Administration 436,274
7,000
443,274
Adult Services 265,118
72,500
337,618
Children's Services 308,420
47,962
356,382
Processing 29,536 29,536
Circulation 555,536 555,536
Capital Projects
- 800,000
100,000 -
10,386 500,000 585,000 347,886 25,065 350,000
891,833 -
5,333,413 8,943,583
Capitalized Equipment
5,300 - 87,500 -
1,648,500 1,741,300
Total By Fund 16,024,626 - - 18,413,161 113,750 139,162 1,101,160 1,634,463 941,060 - 449,050 - - 10,386 500,000 - - - - 355,440 - 585,000 622,761 25,065 350,000 - 1,149,458 5,333,413 - 1,648,500 49,396,456 City of San Marino
FY 2026-27 Proposed Budget
Schedule of Department Expenditures by Fund
62 THIS PAGE LEFT BLANK INTENTIONALLY
63 PAGE 79 of 671
2023-24 2024-25 2026-27
Actual Actual
Amended
Budget
Estimated
Proposed
Transfers In
General Fund 2,316,679 277,992 - - -
Payroll Fund 180,453 140,475 - - -
Public Safety Fund 13,153,248 12,324,411 12,828,061 12,463,432 13,274,769 Fourth of July 43,006 46,687 30,082 32,438 41,790
San Marino Center - - - - -
Workers' Compensation Fund 1,069,997 1,751,937 1,130,428 991,572 1,101,160 General Liability Fund 766,554 976,323 1,279,678 1,277,527 1,634,463 Capital Projects Fund 2,050,000 - 2,300,000 2,300,000 - Debt Service Fund 574,737 - - - -
Capitalized Equipment Fund 877,198 332,879 863,178 863,178 1,169,496 Total Transfers In $ 21,031,872 $ 15,850,704 $ 18,431,427 $ 17,928,147 $ 17,221,678 Transfers Out
General Fund 16,187,616 15,365,207 17,654,522 17,151,242 16,052,182 Payroll Fund - - - - -
Public Safety Fund 2,378,681 - - - -
Fourth of July 3,617 14,306 - - -
San Marino Center - - - - -
American Rescue Plan Fund 2,411,958 401,406 - - -
Donations Fund 50,000 - - - -
Workers' Compensation Fund - 24,794 - - -
General Liability Fund 748 - - -
Air Quality Fund - - - - -
COPS Fund - - - - -
BodyWorn Camera Grant Fund - - - - -
Deposits 115 - - -
Capital Projects Fund - - 776,905 776,905 1,169,496
Debt Service Fund - 44,129 - - -
Capitalized Equipment Fund - - -
Total Transfers Out $ 21,031,872 $ 15,850,704 $ 18,431,427 $ 17,928,147 $ 17,221,678 2025-26
City of San Marino
FY 2026-27 Proposed Budget
Schedule of Transfers Between Funds
64 PAGE 80 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
65 PAGE 81 of 671
2023-24 2024-25 2025-26 2026-27
Actual Actual Budget Proposed
City Manager's Office
Full-Time Employees FTE 3.00 3.00 3.00 3.00
Part-Time Employees FTE 0.50 0.50 0.50 0.50
Total Department FTE 3.50 3.50 3.50 3.50
Finance Department
Full-Time Employees FTE 4.00 4.00 4.00 4.00
Department Total FTE 4.00 4.00 4.00 4.00
Human Resources Department
Full-Time Employees FTE 2.00 2.00 2.00 2.00
Total Department FTE 2.00 2.00 2.00 2.00
Community Development Department
Full-Time Employees FTE 13.00 13.00 13.00 12.00
Part-Time Employees FTE 0.50 0.55 0.55 0.55
Total Department FTE 13.50 13.55 13.55 12.55
Police Department
Full-Time Employees FTE 41.00 41.00 41.00 38.00
Part-Time Employees FTE 2.50 2.50 2.50 2.00
Total Department FTE 43.50 43.50 43.50 40.00
Fire Department
Full-Time Employees FTE 21.00 21.00 21.00 21.00
Total Department FTE 21.00 21.00 21.00 21.00
Parks & Public Works Department
Full-Time Employees FTE 16.00 16.00 16.00 17.00
Part-Time Employees FTE - - 0.40 0.40
Total Department FTE 16.00 16.00 16.40 17.40
Community Services Administration Division
Full-Time Employees FTE 4.00 4.00 4.00 2.00
Part-Time Employees FTE 1.68 1.68 1.93 1.93
Total Division FTE 5.68 5.68 5.93 3.93
Summary of Authorized Positions
Full-Time and Part-Time Employees
Full-Time Equivalent (FTE) = 2,080 Work Hours/Year
66 PAGE 82 of 671
2023-24 2024-25 2025-26 2026-27
Actual Actual Budget Proposed
Summary of Authorized Positions
Full-Time and Part-Time Employees
Full-Time Equivalent (FTE) = 2,080 Work Hours/Year
Recreation Division
Full-Time Employees FTE 3.00 3.00 3.00 3.00
Part-Time Employees FTE 11.07 10.46 7.34 5.12
Total Division FTE 14.07 13.46 10.34 8.12
Crowell Public Library Division
Full-Time Employees FTE 5.00 5.00 5.00 5.00
Part-Time Employees FTE 12.29 12.29 11.25 11.28
Total Division FTE 17.29 17.29 16.25 16.28
Total Community Services Department FTE 37.04 36.43 32.52 28.33 Total City Full-Time Employees FTE 112.00 112.00 112.00 107.00 Total City Part-Time Employees FTE 28.54 27.98 24.47 21.78 Total City FTE 140.54 139.98 136.47 128.78
FY 2026-27 Changes:

Position Reallocation: Eliminated/Frozen Positions:

Facilities Supervisor reassigned from Community
Services Department to Parks & Public Works
Department (1.00 FTE)
Senior Planner (-0.5 FTE)
Police Officer (-1.0 FTE)
Dispatcher (-1.0 FTE)
Other PT Police Cadets (-1.0 FTE)
Reduction in part-time hours- Recreation (-2.22 FTE) Police Management Analyst to part-time (-1.0 FTE) Recreation Supervisor (-1.0 FTE)
67 PAGE 83 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
68 PAGE 84 of 671
City Council
69 PAGE 85 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
70 PAGE 86 of 671

DEPARTMENT PURPOSE
The mission of the City Council is to provide leadership to the community through the establishment of policies that enhance the quality of life for San Marino residents, businesses, non-profit institutions, and other stakeholders; and to maintain a strong and stable fiscal condition.

DEPARTMENT DESCRIPTION
The City Council consists of five members, typically elected at-large to four-year terms. Annually, the Council elects one of its members to serve as Mayor and Vice Mayor respectively. The City Council is responsible for setting policies, passing ordinances and resolutions, adopting the budget, appointing committee members, hiring the City Manager and City Attorney, and concurring in the appointment of department heads.

Because the City Council is the legislative representative of the City, all citywide memberships are assigned to this budget. These memberships include the League of California Cities, the Los Angeles County Division of the League of California Cities, the San Gabriel Valley Council of Governments, and the Southern California Association of Governments. These memberships make up almost 65% of the City Council budget each fiscal year. The remaining expenditures are for travel and meetings, City Council hosted events, and materials and supplies such as nameplates, business cards, and plaques.

CITY COUNCIL
71 PAGE 87 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Services & Supplies 25,807 27,458 29,425 25,414 29,675
Total by Type 25,807$ $ 27,458 29,425$ 25,414$ 29,675$
Expenditures by Fund:
101 General Fund 25,807 27,458 29,425 25,414 29,675
Total by Fund 25,807$ $ 27,458 29,425$ 25,414$ 29,675$
GL # Services & Supplies
101-01-4150-0000 Contract Services 164 - - - -
101-01-4376-0000 Materials & Supplies 2,899 3,936.77 3,975 3,000 3,975 101-01-4396-0000 Memberships & Dues 20,614 21,292.04 22,550 22,014 22,800 101-01-4420-0000 Printing 57 50.00 400 400 400
101-01-4480-0000 Travel & Meetings 1,119 1,882.00 1,200 - 1,200 101-01-4480-2872 Hospitality 954 297.13 1,300 - 1,300
Total Services & Supplies $ 25,807 $ 27,458 $ 29,425 $ 25,414 $ 29,675 Total Operating Expenditures 25,807$ $ 27,458 29,425$ 25,414$ 29,675$ FY 2025-26
Operating Budget Summary
Operating Budget Detail

CITY COUNCIL
72 PAGE 88 of 671
City Attorney
73 PAGE 89 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
74 PAGE 90 of 671

DEPARTMENT PURPOSE
The City Attorney provides advice and opinions on matters of municipal concern, examines contracts and ordinances as to form and legality, and is frequently called upon to interpret the City’s municipal code, federal and state statutes, and any other laws that govern San Marino.

DEPARTMENT DESCRIPTION
The City of San Marino contracts with a firm for City Attorney services. The City Attorney provides general legal advice and provides the following services:
 Serves as chief counsel to the City for both elected officials and staff;  Drafts and reviews ordinances, resolutions, contracts, deeds, leases, and other legal documents as needed;
 Represents the City in litigation, as either the defense or to prosecute;  Attends City Council meetings, and other bodies as needed, to advise Council and to have firsthand knowledge of current and proposed City actions; and  Renders opinions on specific legal issues.

CITY ATTORNEY
75 PAGE 91 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Services & Supplies 556,050 473,612 470,000 270,000 355,000 Total by Type 556,050 $ $ 473,612 $ 470,000 $ 270,000 $ 355,000 Expenditures by Fund:
101 General Fund 556,050 473,612 470,000 270,000 355,000 Total by Fund 556,050 $ $ 473,612 $ 470,000 $ 270,000 $ 355,000 GL # Services & Supplies
101-06-4106-2755 Contract Legal Services-General 202,507 416,136.37 400,000 260,000 260,000 101-06-4106-2756 Contract Legal Services-Litigation & Special Projects 329,552 43,328.55 50,000 - 75,000 101-06-4106-2757 Contract Legal Services-COVID-19 1,418 - - - - 101-06-4106-2758 Contract Legal Services-Code Enforcement 22,575 14,147.50 20,000 10,000 20,000 Total Services & Supplies 556,050 $ $ 473,612 $ 470,000 $ 270,000 $ 355,000 Total Operating Expenditures 556,050 $ $ 473,612 $ 470,000 $ 270,000 $ 355,000 FY 2025-26
Operating Budget Summary
Operating Budget Detail

CITY ATTORNEY
76 PAGE 92 of 671
City Manager’s
Office
77 PAGE 93 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
78 PAGE 94 of 671

DEPARTMENT PURPOSE
The mission of the City Manager’s Office is to maintain policy and operational alignment throughout the organization.

DEPARTMENT DESCRIPTION
The department provides oversight, direction, and organizational support to all City departments under the direction of the City Manager. The department also includes the City Clerk and Public Information functions. The Department provides the following services:
 City Manager – The City Manager is appointed by, and serves at the pleasure of, the City Council. The City Manager, in turn, is the sole appointing authority for all positions of employment in the City, except for department heads which require the concurrence of the Council. The City Manager directs all operations of the City by coordinating the efforts of the various departments and keeping the City Council apprised of matters dealing with general operations, finance, personnel, legislation, litigation, and other items of city business. The City Manager's primary responsibility is to assist the City Council in identifying policy priorities and to ensure that priorities established by Council are addressed in an innovative, yet cost-effective manner.
 City Clerk – The City Clerk is responsible for conducting municipal elections, compiling City Council agendas and minutes, and maintaining all City records. This function includes preparing Council minutes and managing the City Council agenda process; processing, indexing, and filing ordinances, resolutions, and official hearing notices; maintaining City codes; coordinating the commission and board appointment process; managing the document management program; and ensuring compliance with financial and campaign disclosure laws. It also includes the processing of public records requests and serving as a Notary Public.
 Community Engagement – Community Engagement is the primary public information office, managing all citywide outreach and communication efforts. This function includes management of social media accounts, the City website, newsletter publications, and media communication. The Community Engagement Manager also coordinates with community groups, residents, and organizations outside of the City to promote City activities.

CITY MANAGER’S OFFICE
79 PAGE 95 of 671
FISCAL YEAR 2025-26 ACCOMPLISHMENTS
 Educated the community on Measure S through numerous outreach opportunities including a Town Hall, service club meetings, discussions at residents’ homes, and at events held at local businesses.
 Published two more editions of the Resident Information and Guide, which was mailed to all 4,512 households in San Marino and was translated into Chinese.  Enhanced IT security through the implementation of a Multi Device Management tool for City issued mobile devices.
 Successfully updated the Council Chambers AV system for better continuity in streaming of public meetings.
 Continued to strengthen direct communication with community organizations.  Completed a round of identifying records eligible for destruction per the records retention policy and conducted the proper procedure for destroying those identified records to create more space for physical records.
 Adopted an Electronic Signature Policy to authorize the use of electronic signatures for documents such as agreements. This has improved operational efficiency and allowed the City to accept digital signatures from contractors.
 Developed a guide for Public Record Requests to increase efficiency and legal compliance.

Will serve as a guide going forward and save countless hours of staff time and provide confidence in the information we are providing to the public. This protects the City from future liabilities as well.
 Redesigned the Solicitation Permit program to strengthen public safety and transparency, introducing physical identification badges to clearly identify permitted solicitors. Digitized verification processes through website enhancements, enabling around-the-clock public access and reducing bottlenecks previously tied to business-hour confirmation.  Executed a full-scale records reorganization initiative within the City Clerk’s Office, auditing and restructuring historical files to align with best practices in records management.

Increased operational efficiency, improved document traceability, and enhanced access to information for internal and public use.

FISCAL YEAR 2026-27 OBJECTIVES
 Assist the City Council in implementing policies for the continued enrichment of San Marino.
 Educate the community on the renewal of the City’s expiring Utility Users Tax.  Grow the City’s already strong partnership with The Huntington.  Continue to educate and engage the community on City matters.  Implement compliance requirements of SB 707 for public meetings.  Conduct the November 2026 election in coordination with the County.  Successfully onboard and conduct orientations for any newly elected Council Member(s). 80 PAGE 96 of 671

OPERATIONAL DASHBOARD
Description
FY 2024-25
Year to Date
(July - April)
FY 2025-26
Year to Date
(July - April)
Weekly Briefing Sign Ups 270 76
Average Monthly Social Media
Reach 8,033 6,749
Average Time to Respond to
Public Records Requests 8 Days 7 Days
Proclamations and Certificates
Prepared 57 30
43 45
31 45
31 33
25 21
50 40
3 3
4 2
3 3 2 2 3
1 5
1 4
2 3
1 1 1
0 10
20 30
40 50
60 Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 Permits and Requests Received
Public Records Requests Film Permits Special Event Permits Claims 81 PAGE 97 of 671
City Manager
Community
Engagement
Manager
Communications
Specialist (P/T)
City Clerk
City Manager’s Office
82 PAGE 98 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Full-Time
City Manager 1.00 1.00 1.00 1.00 1.00
Asst. to the City Mgr (Comm. Engagement. Mgr) 1.00 1.00 1.00 1.00 1.00 City Clerk 1.00 1.00 1.00 1.00 1.00
Part-Time
Special Projects Coordinator 0.50 0.50 0.50 0.50 0.50
Total Full-Time FTE 3.00 3.00 3.00 3.00 3.00
Total Part-Time FTE 0.50 0.50 0.50 0.50 0.50
Department Total FTE 3.50 3.50 3.50 3.50 3.50
Expenditures by Type:

Personnel 642,018 696,728 779,537 779,537 841,505
Services & Supplies 172,057 160,012 267,000 200,999 264,765 Total by Type 814,075 $ $ 856,740 $ 1,046,537 $ 980,536 $ 1,106,270 Expenditures by Fund:
101 General Fund 814,075 856,740 1,046,537 980,536 1,106,270 Total by Fund 814,075 $ $ 856,740 $ 1,046,537 $ 980,536 $ 1,106,270 GL # Personnel
101-09-4001-0000 Full Time Salaries 449,512 535,889 598,461 598,461 633,257 101-09-4002-0000 Part Time Wages 19,471 19,596 27,120 27,120 32,576 101-09-4006-0000 Medicare 6,620 7,763 9,070 9,070 9,655 101-09-4008-3080 Retirement-City Manager 13,883 17,680 20,247 20,247 20,648 101-09-4008-6050 Retirement-PARS 730 735 1,294 1,294 1,222 101-09-4008-6160 Retirement-PERS 92,480 51,186 57,006 57,006 60,802 101-09-4010-0000 Cafeteria Benefit 50,922 59,330 63,939 63,939 80,945 101-09-4012-0000 Auto Allowance 8,400 4,550 2,400 2,400 2,400 Total Personnel 642,018 $ $ 696,728 $ 779,537 $ 779,537 $ 841,505 GL # Services & Supplies
101-09-4150-0000 Other Contract Services 44,917 39,488 57,900 43,800 57,900 101-09-4150-0500 Other Contract Services-IT 81,605 42,420 47,050 43,176 47,375 101-09-4202-0000 Legal Notices 16,638 15,173 20,000 15,000 20,000 101-09-4204-0000 Books & Periodicals 139 60 335 175 335 101-09-4220-0000 City Manager's Contingency - - 20,000 - 20,000 101-09-4290-0000 Election - 31,753 63,000 60,150 60,150 101-09-4376-0000 Materials & Supplies 3,037 2,406 5,000 5,000 5,000 101-09-4396-0000 Memberships & Dues 3,325 3,543 5,930 4,747 6,220

CITY MANAGER'S OFFICE
FY 2025-26
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
83 PAGE 99 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed

CITY MANAGER'S OFFICE
FY 2025-26
101-09-4420-0000 Printing 11,135 13,177 18,000 18,000 18,000 101-09-4468-0000 Staff Development 583 867 10,000 - 10,000 101-09-4480-0000 Travel & Meetings 10,678 11,123 19,785 10,951 19,785 Total Services & Supplies 172,057 $ $ 160,012 $ 267,000 $ 200,999 $ 264,765 Total Operating Expenditures 814,075 $ $ 856,740 $ 1,046,537 $ 980,536 $ 1,106,270 84 PAGE 100 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
85 PAGE 101 of 671
El Molino Viejo
86 PAGE 102 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
87 PAGE 103 of 671

DESCRIPTION
El Molino Viejo, also known as The Old Mill, is a California Historical Landmark showcasing the legacy of missions and the Spanish presence in early California. The original adobe building sits amongst almost two acres of gardens. The site is owned by the City of San Marino and is operated by The Old Mill Foundation. The Old Mill Foundation’s over-arching purpose is to maintain, preserve, and operate The Old Mill by creating artistic, educational, and community programs.

EL MOLINO VIEJO
88 PAGE 104 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Services & Supplies 60,000 60,000 60,000 60,000 60,000
Total by Type 60,000 $ $ 60,000 60,000$ 60,000$ $ 60,000 Expenditures by Fund:
101 General Fund 60,000 60,000 60,000 60,000 60,000
Total by Fund 60,000 $ $ 60,000 60,000$ 60,000$ $ 60,000 GL # Services & Supplies
101-95-4150-0000 Other Contract Services 60,000 60,000 60,000 60,000 60,000 Total Services & Supplies $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 Total Operating Expenditures 60,000 $ $ 60,000 60,000$ 60,000$ $ 60,000 FY 2025-26
Operating Budget Summary
Operating Budget Detail

EL MOLINO VIEJO
89 PAGE 105 of 671
Finance
Department
90 PAGE 106 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
91 PAGE 107 of 671

DEPARTMENT PURPOSE
The mission of the Finance Department is to create and sustain quality information dissemination, high standards of industry compliance, financial predictability, and fiscal sustainability.

DEPARTMENT DESCRIPTION
The Department is responsible for the preparation and administration of the City’s annual operating and capital budgets, long-range financial planning, accounting and analysis, debt management, cash management, collections, accounts receivable, accounts payable, and payroll.

The Department keeps and maintains books, accounts and a general accounting system for the City in accordance with applicable City and governmental accounting and auditing requirements, standards, and guidelines. The Department also assists the City Manager’s Office in managing the City’s information technology systems and manages any grants that the City receives.

FISCAL YEAR 2025-26 ACCOMPLISHMENTS
 Finalized the City’s Fiscal Year 2024-25 Audited Annual Comprehensive Financial Report (ACFR) with no material weaknesses or significant deficiencies  Received the Operating Excellence Award for the Fiscal Year 2025-26 Operating Budget from the California Society of Municipal Finance Officers  Received the Distinguished Budget Presentation Award for the Fiscal Year 2025-26 Operating Budget from the Government Finance Officers Association  Implemented new Citywide fees based on the Citywide Fee Study Update  Conducted a Sewer Rate Study and Sewer Service Charge starting FY 2025-26  Received the Certificate of Achievement for Excellence in Financial Reporting Award for the Fiscal Year 2024-25 ACFR from the Government Finance Officers Association  Filled vacancy in the position of Accounting Manager/Controller FISCAL YEAR 2026-27 OBJECTIVES
 Evaluate revenue enhancement opportunities to ensure the City is able to provide for the long-term stability of services
 Ensure sales tax is reinvested in San Marino and controlled by the residents who pay it  Look for improved efficiencies through use of the City’s ERP system and other available software technology
 Obtain a “clean audit” for the eighth year
 Submit Fiscal Year 2026-27 Operating Budget to the Government Finance Officers Association for the Distinguished Budget Presentation Award as well as the California Society of Municipal Finance Officers for the Operating Excellence Award  Submit Fiscal Year 2025-26 ACFR to the Government Finance Officers Association for the Certificate of Achievement for Excellence in Financial Reporting Award

FINANCE DEPARTMENT
92 PAGE 108 of 671

OPERATIONAL DASHBOARD
Description
FY 2024-25 FY 2024-25 FY 2025-26
Total Year to Date Year to Date
(July – March) (July – March)
Revenues $37,716,779 $25,722,324 $23,059,530
Expenditures $35,915,699 $31,497,416 $26,960,052
Overtime expenses $2,035,092 $1.653,375 $1,248,294
General Fund Balance* $21,249,466 $15,050,258 $16,896,946 Overall Cash Balance*
$36,874,092 $32,574,037 $30,984,162
(in bank)
*Balance numbers are reported as the last balance recorded for the year or time period, not totals.
93 PAGE 109 of 671
$7,053
$1,637,512
$671,794
$1,325,405
$1,106,984
$10,182,399
$4,630,326
$2,464,035
$1,034,022
$5,823,049
$2,712,029
$2,298,766
$2,420,909
$1,975,368 $3,374,180
$2,925,691 $2,434,734
$2,995,327
Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 FY 2025-26 REVENUES AND EXPENDITURES
Revenues Expenditures
$59,086
$179,584
$135,197
$161,320
$129,679
$121,682
$228,596
$97,953
$135,197
Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 FY 2025-26 Overtime Expenditures
94 PAGE 110 of 671
$15,370,101
$14,293,419
$12,091,447
$10,995,942
$10,127,557
$16,360,777
$18,065,411
$18,012,342
$16,896,946
$28,819,484
$27,945,761
$26,345,855 $24,401,895
$23,558,742
$30,560,577 $32,900,183
$33,247,400 $30,984,162
Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 FY 25-26 GENERAL FUND AND CASH BALANCE
General Fund Balance Overall Cash Balance (in Bank)
95 PAGE 111 of 671
Finance Director
Accounting
Manager /
Controller
Account
Clerk
Account
Clerk
Finance Department
96 PAGE 112 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Full-Time
Finance Director 1.00 1.00 1.00 1.00 1.00
Accounting Manager/Controller 1.00 1.00 1.00 1.00 1.00
Account Clerk 2.00 2.00 2.00 2.00 2.00
Total Full-Time FTE 4.00 4.00 4.00 4.00 4.00
Total Part-Time FTE - - - - -
Department Total FTE 4.00 4.00 4.00 4.00 4.00
Expenditures by Type:

Personnel 541,104 561,023 529,973 527,573 638,084
Services & Supplies 361,915 1,471,039 327,873 327,852 202,820 Total by Type 903,019 $ $ 2,032,063 $ 857,846 $ 855,425 $ 840,904 Expenditures by Fund:
101 General Fund 742,551 863,797 847,346 844,925 830,404 207 Prop A Transit Funds 160,468 1,165,419 10,500 10,500 10,500 595 Workers Compensation Fund - 2,847 - - -
Total by Fund 903,019 $ $ 2,032,063 $ 857,846 $ 855,425 $ 840,904 GL # Personnel
101-11-4001-0000 Full Time Salaries 396,174 447,480 415,197 415,197 493,477 101-11-4006-0000 Medicare 5,543 6,181 6,280 6,280 7,155 101-11-4008-3080 Retirement-457 Plan 3,400 5,671 1,100 1,100 7,200 101-11-4008-6160 Retirement-PERS 85,044 36,362 38,453 38,453 40,662 101-11-4010-0000 Cafeteria Benefit 50,943 62,483 66,543 66,543 87,190 101-11-4013-0000 Auto Allowance - - 2,400 - 2,400
595-11-4015-0001 Workers Comp - Current Employees - 2,847 - Total Personnel 541,104 $ $ 561,023 529,973 $ 527,573 $ 638,084 GL # Services & Supplies
101-11-4150-0000 Other Contract Services 135,903 184,457 219,801 219,800 90,456 101-11-4150-0500 Other Contract Services-IT 37,869 58,513 61,605 61,605 64,875 101-11-4316-0000 Equipment Repair & Maintenance 7,471 43,762 8,663 8,663 8,958 101-11-4332-0000 Fees to Outside Agencies 930 902 935 976 1,011 101-11-4376-0000 Materials & Supplies 2,211 2,697 3,748 3,748 3,814 101-11-4396-0000 Memberships & Dues 488 1,368 1,621 1,985 1,973 101-11-4398-0000 Mileage 57 - 300 300 300
101-11-4412-0000 Postage 6,000 8,160 8,500 8,500 8,500
101-11-4420-0000 Printing 5,244 4,230 4,750 4,750 4,750

FINANCE DEPARTMENT
FY 2025-26
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
97 PAGE 113 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed

FINANCE DEPARTMENT
FY 2025-26
101-11-4468-0000 Staff Development 2,265 1,235 3,300 3,875 4,234 101-11-4480-0000 Travel & Meetings 3,009 294 4,150 3,150 3,450 207-11-4208-0500 Prop A Transfer 1,000,000 - - - -
207-11-4208-1330 Bus Transportation-Dial a Ride 10,468 15,419 10,500 10,500 10,500 207-11-4208-8140 Bus Transportation-SMUSD Youth 150,000 150,000 - - - Total Services & Supplies 361,915 $ $ 1,471,039 $ 327,873 $ 327,852 $ 202,820 Total Operating Expenditures 903,019 $ $ 2,032,063 $ 857,846 $ 855,425 $ 840,904 98 PAGE 114 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
99 PAGE 115 of 671
Non-Departmental
100
PAGE 116 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
101
PAGE 117 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 162,690 286,502 189,500 # 189,500 208,450
Unfunded Accrued Liability - 837,822 988,976 # 987,894 1,104,449 Services & Supplies 697,258 2,051,849 2,085,352 2,049,119 2,451,467 Debt Service 574,888 - - - -
Total by Type 1,434,836 $ 3,176,173 $ 3,263,828 $ 3,226,513 $ 3,764,366 $ Expenditures by Fund:

General Fund 859,748 101 2,200,598 1,984,150 1,948,986 2,129,903 CDBG Fund 200 204 - - - -
Debt Service Fund 574,888 401 - - - -
General Liability Fund - 596 975,575 1,279,678 1,277,527 1,634,463 Total by Fund 1,434,836 $ 3,176,173 $ 3,263,828 $ 3,226,513 $ 3,764,366 $ GL # Personnel
101-08-4016-0000 Retiree Medical Benefits (OPEB) * 162,690 286,502 189,500 189,500 208,450 101-08-4008-6161 Retirement-PERS (UAL) - 837,822 988,976 987,894 1,104,449 Total Personnel 162,690 $ 1,124,324 $ 1,178,476 $ 1,177,394 $ 1,312,899 $ GL # Services & Supplies
101-08-4150-0000 Other Contract Services - 6,440 7,200 7,200 7,200 101-08-4150-0500 Citywide IT Contract Services 260,146 252,784 260,015 260,648 279,962 101-08-4150-0750 Cell Phone Contract Services 48,514 48,578 53,000 51,088 54,000 101-08-4150-0775 City Hall Credit Card Fees 27,278 33,491 36,450 36,450 36,450 101-08-4324-0000 Parking Lot Lease-SMUSD 35,339 36,006 36,686 36,686 37,379 596-08-4356-3412 Insurance Premiums JPIA 975,575 1,279,678 1,277,527 1,634,463 101-08-4376-0000 Materials & Supplies-COVID-19 1,305 1,320 1,320 1,320 1,360 101-08-4376-2025 2025 Windstorm Expenses - 327,170 - - - 101-08-4468-0000 Staff Development 9,288 20,000 10,000 20,000 101-08-4495-0000 Property Tax Admin Fee (SB2557) 237,850 264,359 277,580 264,783 274,000 101-08-4500-1980 Utilities-Electricity 70,702 76,517 87,600 83,345 85,845 101-08-4500-4950 Utilities-Natural Gas 2,411 2,329 6,500 2,449 2,532

NON-DEPARTMENTAL
FY 2025-26
Operating Budget Summary
Operating Budget Detail
102
PAGE 118 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed

NON-DEPARTMENTAL
FY 2025-26
101-08-4500-9025 Utilities-Telecommunications 12,644 12,677 13,323 13,323 13,776 101-08-4500-9460 Utilities-Water 869 5,316 6,000 4,300 4,500 204-08-4150-0000 Other Contract Services 200 - - -
Total Services & Supplies 697,258 $ 2,051,849 $ 2,085,352 $ 2,049,119 $ 2,451,467 $ 401-00-4360-0000 Debt Service Interest Expense 29,888 - - - 401-00-4402-00000 Debt Service Principal Repayment 545,000 - - - Total Debt Service 574,888 $ - $ - $ - $ - $
Total Operating Expenditures 1,434,836 $ 3,176,173 $ 3,263,828 $ 3,226,513 $ 3,764,366 $ Expense also includes $100k annual contribution to CERBT Trust Fund through FY 2024-25. No contribution budgeted in FY 2025-26 or FY 2026-27. **Note: FY 2023-24 column does not tie to prior year actuals due to account #101-08-4950-0001 Equipment Cost Allocation being treated as transfer in/out.

This account is now reflected in the totals under the FY 2026-27 transfer schedule. * Note: Retiree Medical Benefits (OPEB) is for Other Post Employment Benefit budget to pay for retiree medical cost benefits. 103
PAGE 119 of 671
Human Resources
Department
104
PAGE 120 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
105
PAGE 121 of 671

DEPARTMENT PURPOSE
The mission of the Human Resources Department mission is to make the City of San Marino an employer of choice by continuously working towards creating a positive and safe workplace environment that attracts, develops, and retains exceptional employees.

DEPARTMENT DESCRIPTION
The Human Resources Department is responsible for the day-to-day administration of a comprehensive personnel system and maintenance of all employee records. The activities of this office include recruitment and selection processes for full-time and part-time employees; administering employee benefits; on-boarding new employees; off-boarding employees; employee relations; overseeing the development, maintenance, and communication of personnel related policies, procedures, rules, and regulation; managing the performance appraisal program; managing the classification and salary plans; and managing labor relations including negotiating employee Memoranda of Understanding (M.O.U.s) with the City’s organized employee associations. An additional office responsibility is overseeing and managing the City’s risk management program including liability, employee workers’ compensation and safety programs.

FISCAL YEAR 2025-26 ACCOMPLISHMENTS
 Provided ongoing Workplace Violence Prevention Plan (SB 553) training to staff  Provided ongoing safety training for staff
 Updated City policies
 Revised City contract templates
 Pursued reimbursements related to City property damage by third parties  Submitted reimbursement claims to CJPIA for Windstorm Damage related costs  Continued to work with City departments to develop a plan to address the LossCAP Audit findings
 Updated job classifications
 Updated Personnel Rules and Regulations
 Identified department/staff training needs and developed a training plan  Updated information on Employee Intranet
 Continued staff training to help reduce workers’ compensation injuries  Updated HR Department webpages
 Successfully negotiated and updated language to Memorandum(s) of Understanding (MOU)
 Worked with various Departments to improve recruitments  Completed Request for Proposal for 3rd Party TPA – 457 plan  Developed a succession plan due to retirements in various departments

HUMAN RESOURCES DEPARTMENT
106
PAGE 122 of 671
FISCAL YEAR 2026-27 OBJECTIVES
 Negotiate Memorandums of Understanding (MOU)
 Increase recruitment efforts to attract the most qualified candidates  Continue to work with City departments to address LossCAP Audit Findings  Continue to work with CJPIA to finalize repairs to City facilities related to the Windstorm  Update Employee Safety Policies
 Review City’s Volunteer Program
 Purge Human Resources Records per City policy in coordination with the City Clerk  Continue to implement new Employee Performance Evaluations  Continue to improve HR Department process and procedures  Continue to update City Policies
 Pursue reimbursements related to City property damage by third parties  Continue staff training to help reduce workers’ compensation injuries  Improve the on-boarding and off-boarding process for all City employees  Implement Onboard through NEOGOV
 Complete Request for Proposal for Employee Benefits Program  Evaluate and improve citywide training
 Work with departments to increase performance appraisal completion rates 107
PAGE 123 of 671

OPERATIONAL DASHBOARD
Description FY 2024-25
Total
FY 2024-25
Year to Date
(July – April)
FY 2025-26
Year to Date
(July – April)
Full-Time Employees
(out of 112 budgeted) 105 108 100
Part-Time Employees 58 55 59
Full-Time Position Vacancy
Rate 6.05% 3.6% 10.5%
Workers' Comp Claims
(average total open per
month)
66 57 58
Workers' Comp Claims (new) 34 30 16
Cumulative Workers' Comp
Days Off 672 552 862
Performance Appraisal
Completion Rate
*Reported July-May
68% 69% 71%
All numbers reported as averages for the reporting time period, except for “Cumulative Worker’s Comp Days Off”
108
PAGE 124 of 671
99 98 97 99 99 101 101 100 100 101
111 Budgeted Positions
64 65 60 58 57 57 56 54 54
62 0
20 40
60 80
100
120
Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 Employees and Budgeted Positions
Full-Time Employees2 Budgeted Positions Part-Time Employees 59 55
56 56 58
58 57 59 59 59
1 0 3 0 2 2 2 1 3 2
34 31
57 76
67 135
117 116 124
105
0 50
100
150
Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 Workers Compensation
Workers' Comp Claims (Total Open) Workers' Comp Claims (New) Cumulative Workers' Comp Days Off
79%
75%
70%
72% 71% 70% 70%
66%
70% 70%
55%
60%
65%
70%
75%
80%
Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 Performance Appraisal Completion Rate
109
PAGE 125 of 671
Human Resources Director
Human Resources Analyst
Human Resources
Department
110
PAGE 126 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Full-Time
Human Resources Director 1.00 1.00 1.00 1.00 1.00
Human Resources Analyst - 1.00 1.00 1.00 1.00
Total Full-Time FTE 1.00 2.00 2.00 2.00 2.00
Total Part-Time FTE - - - - -
Department Total FTE 1.00 2.00 2.00 2.00 2.00
Expenditures by Type:

Personnel 298,870 365,123 371,070 371,070 434,911
Services & Supplies 1,343,213 693,860 640,667 543,627 574,238 Total by Type 1,642,083 $ $ 1,058,982 $ 1,011,737 $ 914,697 $ 1,009,149 Expenditures by Fund:
101 General Fund 584,745 773,725 703,855 601,675 669,639 595 Workers' Compensation Fund 290,784 285,257 307,882 313,022 339,510 596 General Liability Fund 766,554 - - - -
Total by Fund 1,642,083 $ $ 1,058,982 $ 1,011,737 $ 914,697 $ 1,009,149 GL # Personnel
101-10-4001-0000 Full Time Salaries 207,897 284,844 283,438 283,438 335,323 101-10-4006-0000 Medicare 2,821 3,922 4,698 4,698 4,862 101-10-4008-3080 Retirement - 457 Plan 1,300 2,429 3,800 3,800 3,600 101-10-4008-6160 Retirement-PERS 55,789 28,949 28,103 28,103 34,347 101-10-4010-0000 Cafeteria Benefit 30,796 44,510 48,631 48,631 54,379 101-10-4013-0000 Auto Allowance - - 2,400 2,400 2,400
101-10-4014-0000 Unemployment Payments - 470 - - -
595-10-4015-0001 Workers' Comp Current Employee 267 - - - Total Personnel 298,870 $ $ 365,123 $ 371,070 $ 371,070 $ 434,911 GL # Services & Supplies
101-10-4106-3415 Contract Legal Services-Labor 161,647 308,643 200,000 132,000 120,000 101-10-4150-0000 Other Contract Services 43,348 51,862 44,498 42,764 45,496 101-10-4150-0500 Other Contract Services-IT 23,740 13,350 24,226 25,932 21,229 101-10-4376-0000 Materials & Supplies 2,704 3,746 8,950 3,436 8,000 101-10-4396-0000 Memberships & Dues 1,579 1,354 1,485 1,474 1,618 101-10-4398-0000 Mileage - - 200 - 200
101-10-4436-0000 Recruitment & Retention 50,077 22,641 45,000 23,949 30,000 101-10-4468-0000 Staff Development 1,297 2,955 3,925 990 3,685 101-10-4480-0000 Travel & Meetings 1,750 4,051 4,501 60 4,500

HUMAN RESOURCES DEPARTMENT
FY 2025-26
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
111
PAGE 127 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed

HUMAN RESOURCES DEPARTMENT
FY 2025-26
595-10-4150-0000 Workers' Comp Contract Services 23,760 23,760 33,760 33,760 33,760 595-10-4356-0000 Workers' Comp Insurance Premiums 266,757 261,497 274,122 279,262 305,750 596-08-4356-3412 Insurance Premiums JPIA 766,554 - - - - Total Services & Supplies 1,343,213 $ $ 693,860 $ 640,667 $ 543,627 $ 574,238 Total Operating Expenditures 1,642,083 $ $ 1,058,982 $ 1,011,737 $ 914,697 $ 1,009,149 112
PAGE 128 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
113
PAGE 129 of 671
Community
Development
Department
114
PAGE 130 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
115
PAGE 131 of 671

DEPARTMENT PURPOSE
The mission of the Community Development Department is to preserve the comforts of the community, our neighborhoods, and our natural resources.

DEPARTMENT DESCRIPTION
The Department consists of the Community Development Director, a Building Inspector, a Code Enforcement Manager, two (2) full-time Code Enforcement Officers, one (1) part-time Code Enforcement Officer, a Senior Planner, an Associate Planner, two (2) Assistant Planners, three (3) Permit Technicians, and a Management Analyst. Together these employees are primarily responsible for current and long-range planning, environmental review, building inspections, plan checking, code enforcement, economic development, and administering the business license program. Current planning activities include:
 Providing zoning information to the public;
 Reviewing development plans for compliance with City zoning regulations, and processing plans through the Design Review Committee, Planning Commission, and City Council;  Providing long-range planning guides to address future growth and physical development of the City by updating the General Plan and its various elements;  Providing code enforcement to preserve the City’s beautiful appearance;  Monitoring commercial vacancies and providing zoning information for prospective businesses seeking to relocate to San Marino; and
 Administering and enforcing local and State regulations applicable to construction on private property within the City. Included in this responsibility is the review of construction plans, issuance of permits and field inspection of construction from foundation through final completion of buildings.

FISCAL YEAR 2025-26 ACCOMPLISHMENTS
 The Department facilitated adoption of Ordinance No. O-25-1418 amending multiple sections of the Municipal Code to address resident needs. Updates included revisions to front yard hedge height regulations, reconstruction of nonconforming structures damaged by calamitous events, and the addition of Martin Luther King Jr. Day as a holiday during which construction is prohibited. The amendment to SMMC § 23.06.11 was particularly important following the January 2025 windstorm, as it clarified the City’s ability to allow repair and rebuilding of nonconforming structures damaged by unforeseen events beyond fire or earthquake.
 Facilitated adoption of the 2025 California Building Standards Codes to ensure continued compliance with state law and updated requirements for structural safety, fire protection, and energy efficiency.

COMMUNITY

DEVELOPMENT DEPARTMENT
116
PAGE 132 of 671
 As part of implementing the City’s Housing Element programs, the Department prepared and released a Request for Proposals (RFP) for the potential development of approximately

1.56 acres of City-owned property at the Stoneman site. The RFP initiates a competitive process to identify a qualified development partner and advances implementation of the City’s certified Housing Element.
 Updated the City’s Window Replacement Procedures to clarify the review process and provide more efficient and accessible options for property owners, while maintaining the City’s design standards and neighborhood character.
 As part of implementing the City’s Housing Element programs, the Department processed and advanced the Scholar’s Grove residential project at The Huntington Library, facilitating additional housing opportunities consistent with adopted zoning and state law.  Issued an RFP and selected a consultant to prepare a Development Impact Fee (DIF) Study  Advanced the General Plan Safety Element update
FISCAL YEAR 2026-27 OBJECTIVES
 Identify and advance targeted Municipal Code updates to improve clarity, administration, and consistency.
 Update the City’s Pre-Approved Windows Materials List to incorporate new, sustainable building materials and streamline the approval process, enhancing efficiency and ensuring compliance with updated building codes.
 Advance the Stoneman Site initiative for the potential development of multifamily housing by completing evaluation of RFP responses and facilitating City Council consideration of a preferred development partner and next steps.
 Coordinate the development of the General Plan Update.  Work with the City’s Urban Forester to update the Tree Preservation Ordinance. 117
PAGE 133 of 671

OPERATIONAL DASHBOARD
Description FY 2023-24
Total
FY 2024-25
Year to Date
(July – April)
FY 2025-26
Year to Date
(July – April)
Building permits issued 906 833 822
Tree removal permits
issued 72 41 50
ADU permits issued 29 27 31
ADU Applications
submitted 29 42 40
Open code enforcement
cases per month average
90 73 55
New businesses 43 66 48
90 77 82 85
46 94 97
62 109
80 5 3
8 7 3
7 4 4 3 6
0 20
40 60
80 100
120
Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 FY 25-26 PERMITS
Building Permits Issued Tree Removal Permits Issued
57 54
66 58 59
50 48 43
57 59
Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 FY 25-26 OPEN CODE ENFORCEMENT CASES
118
PAGE 134 of 671
0 2
5 4
1 4 4
2 4
5 3
4 3
8 4
6 3
5 4
0 0
2 4
6 8
10 Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 FY 25-26 ACCESSORY DWELLING UNITS (ADUs)
ADU Permits Issued ADU Applications Submitted
4 3
2 1
6 1
4 6
9 12
Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 FY 25-26 NEW BUSINESSES
119
PAGE 135 of 671
Community Development
Director
Code
Enforcement
Manager
Code
Enforcement
Officer (2)
Code
Enforcement
Officer (P/T)
Building
Inspector
Permit
Tech (3)
Senior
Planner1
Assistant
Planner
(2)
Associate
Planner
Management Analyst
Community Development
Department
1 Frozen Position
120
PAGE 136 of 671
FY 2023-24 FY 2024-2025 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Full-Time
Community Development Director 1.00 1.00 1.00 1.00 1.00 Code Enforcement Manager 1.00 1.00 1.00 1.00 1.00
Senior Planner 1.00 1.00 1.00 1.00 -
Associate Planner 1.00 1.00 1.00 1.00 1.00
Assistant Planner 2.00 2.00 2.00 2.00 2.00
Permit Technician I 3.00 3.00 3.00 3.00 3.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Code Enforcement Officer 2.00 2.00 2.00 2.00 2.00
Building Inspector II 1.00 1.00 1.00 1.00 1.00
Part-Time
Senior Planner - - - - -
Management Analyst - - - - -
Code Enforcement Officer 0.50 0.55 0.55 0.55 0.55
Total Full-Time FTE 13.00 13.00 13.00 13.00 12.00
Total Part-Time FTE 0.50 0.55 0.55 0.55 0.55
Department Total FTE 13.50 13.55 13.55 13.55 12.55
Expenditures by Type:

Personnel 1,633,749 1,725,826 1,732,895 1,732,897 1,863,991 Services & Supplies 431,509 523,570 594,900 615,870 510,786 Total by Type 2,065,258 $ $ 2,249,396 $ 2,327,795 $ 2,348,767 $ 2,374,777 Expenditures by Fund:
101 General Fund 2,059,687 2,249,396 2,327,795 2,348,767 2,374,777 595 Workers Compensation Fund 5,571 - - - -
Total by Fund 2,065,258 $ $ 2,249,396 $ 2,327,795 $ 2,348,767 $ 2,374,777 GL # Personnel
101-14-4001-0000 Full Time Salaries 1,107,225 1,281,986 1,254,224 1,254,224 1,341,984 101-14-4002-0000 Part Time Wages 43,851 47,982 46,068 46,068 53,187 101-14-4004-0000 Overtime 18,498 9,180 14,043 14,043 14,605 101-14-4006-0000 Medicare 15,770 18,070 21,309 21,309 20,442 101-14-4008-3080 Retirement - 457 Plan 10,300 11,814 18,400 18,400 16,800 101-14-4008-6050 Retirement-PARS - - 1,728 1,728 -
101-14-4008-6160 Retirement-PERS 223,657 116,865 115,000 115,000 126,266 101-14-4010-0000 Cafeteria Benefit 207,319 238,428 257,975 257,975 286,557 101-14-4012-0000 Auto Allowance - - 2,400 2,400 2,400
101-14-4013-0000 Uniform Allowance 1,500 1,500 1,750 1,750 1,750 101-14-4105-0000 Workers' Comp Current Employee 58 - - - - 595-14-4015-0001 Workers' Comp Current Employee 5,571 - - - - Total Personnel 1,633,749 $ $ 1,725,826 $ 1,732,895 $ 1,732,897 $ 1,863,991 GL # Services & Supplies
101-14-4104-6270 Contract Building & Safety Svc 206,946 230,032 250,000 245,000 250,000

COMMUNITY DEVELOPMENT DEPARTMENT
FY 2025-26
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
121
PAGE 137 of 671
FY 2023-24 FY 2024-2025 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed

COMMUNITY DEVELOPMENT DEPARTMENT
FY 2025-26
101-14-4150-0000 Other Contract Services 161,964 223,626 244,957 289,184 155,826 101-14-4150-0001 Other Contract Services-Econ. Develop. 2,625 3,000 20,000 3,000 10,000 101-14-4150-0500 Other Contract Services-IT 16,744 15,723 24,503 22,367 23,680 101-14-4202-0000 Legal Noticing 1,809 16,404 - 16,404 16,000 101-14-4204-0000 Reference Materials 68 195 3,000 3,000 200 101-14-4309-0000 Admin- Cash Over/Short-Com Dev (49) (95) - - - 101-14-4316-0000 Equipment Repair & Maintenance 7,545 7,907 10,000 9,000 12,000 101-14-4376-0000 Materials & Supplies 16,645 12,350 13,300 12,000 13,850 101-14-4396-0000 Memberships & Dues 1,912 3,128 4,680 3,315 4,500 101-14-4398-0000 Mileage 289 554 1,500 1,000 1,500
101-14-4412-0000 Postage - - 500 - 500
101-14-4420-0000 Printing 3,103 873 3,000 1,000 3,000
101-14-4468-0000 Staff Development 3,730 1,995 6,655 4,300 6,525 101-14-4480-0000 Travel & Meetings 36 17 5,305 1,500 5,305 101-14-4500-9025 Utilities-Telecommunications 3,707 3,745 3,500 3,500 3,900 101-14-4508-0000 Vehicle Repair & Maintenance 4,435 4,117 4,000 1,300 4,000 Total Services & Supplies 431,509 $ $ 523,570 $ 594,900 $ 615,870 $ 510,786 Total Operating Expenditures 2,065,258 $ $ 2,249,396 $ 2,327,795 $ 2,348,767 $ 2,374,777 122
PAGE 138 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
123
PAGE 139 of 671
Police
Department
124
PAGE 140 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
125
PAGE 141 of 671

DEPARTMENT PURPOSE
The San Marino Police Department is an ethical policing organization that prevents crime and fosters a feeling of safety in our community.

DEPARTMENT DESCRIPTION
The Department is comprised of 43.5 full and part-time personnel. Of the 43.5 personnel, the Department has 32 sworn officers and 11.5 civilian staff. The San Marino Police Department is led by a Chief of Police, two Bureau Commanders, and a civilian Administrative Manager. The officers are assigned to patrol or detective functions along with collateral administrative duties.

Working with the community and City staff, the Department provides a full range of services to the community. The services include:
 Responding to calls for service, traffic collision investigations, and enforcement of laws  Proactive patrolling of residential and commercial areas of the City  Ensuring our personnel treat all people with compassion and respect  Providing a strong community focused approach to the reduction of crime and maintaining community partnerships with residents, businesses, and visitors  Ensuring the community has a feeling of safety
 Working with residents, businesses, community groups, and other City departments toward the goal of crime reduction and public safety
 Working in partnership with the San Marino Unified School District to ensure the safety of students, staff, and faculty
 Investigating all crimes that result in filing appropriate and just charges with the Office of the District Attorney
 Providing a variety of community engagement programs, such as Coffee with a Cop, Town Hall meetings, Donuts with Dispatch, National Night Out and other community programs

FISCAL YEAR 2025-26 ACCOMPLISHMENTS
 In September 2025, one (1) Corporal was promoted to the position of Sergeant  In January 2026, two (2) Police Recruits were hired
 Decrease in Residential Burglaries by 51.67% YTD
 Decreased Hit & Run traffic collisions by 30.43% YTD
 A police motorcycle was purchased utilizing funds from the Cannabis Grant  The department conducted eight (8) of the planned sixteen (16) DUI Saturation Patrols; the remaining operations are scheduled to be completed by the end of the fiscal year  Approximately twelve (12) recruitment and testing events were conducted to support the hiring process for vacant Officer and Dispatcher positions  The Police Department successfully completed and passed the annual personnel background files audit conducted by P.O.S.T.

POLICE DEPARTMENT
126
PAGE 142 of 671
 The Police Department underwent the California Enforcement Telecommunications System (CLETS) Security audit, conducted by the Department of Justice. The audit cycle covered the 2023-2025 period; the goal of the CLETS Security audit process is to help ensure criminal justice information is being handled securely and in compliance with applicable requirements. The department was found to be in compliance FISCAL YEAR 2026-27 OBJECTIVES
 To recruit and fill five (5) vacant Police Officer positions  To recruit and fill two (2) vacant Dispatcher positions  Decrease traffic collisions by 10%
 Decrease residential burglaries by 10%
 Enhance communications with the Mobile Data Computer (MDC) in the Command Post to maintain operational capabilities during critical or urgent situations using Starlink wireless internet
 The Cannabis Grant is to implement DUI Saturation Patrol operations, conduct DUI checkpoints, and provide educational presentations and materials

OPERATIONAL DASHBOARD
Description FY 2024-25
Total
FY 2024-25
Year to Date
(July – April)
FY 2025-26
Year to Date
(July – April)
Residential Burglaries 79 62 29
Larcenies 113 96 64
Traffic Citations 1,619 1,398 1,389
Community Meetings 63 52 35
127
PAGE 143 of 671
Police Chief
Administrative
Sergeant
Police Cadets2 (4)
Management
Analyst1
Administrative
Assistant
Administrative Support
Administrative
Manager
Police Dispatchers3 (4)
Records Clerk
Records Clerk (P/T)
Operation
Police Commander
Team 1
Police Sergeant
Police Corporal
Police Officer (3)
Team 2
Police Sergeant
Police Corporal
Police Officer (4)
(Traffic
Division)
Motors (2)
Team 4
Police Sergeant
Police Corporal
Police Officer (4)
Team 3
Police Sergeant
Police Corporal
Police Officer4 (2)
Support Services
Police Commander
Detectives
Police Sergeant
Police Officer (3)
Police Department
1 Frozen Position
2 Two (2) Frozen positions
3 One (1) Frozen position
4 One (1) Frozen position
128
PAGE 144 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Full-Time
Police Chief 1.00 1.00 1.00 1.00 1.00
Police Commander 2.00 2.00 2.00 2.00 2.00
Police Records Manager 1.00 1.00 1.00 1.00 1.00
Management Analyst 1.00 1.00 1.00 1.00 -
Administrative Assistant 1.00 1.00 1.00 1.00 1.00
Dispatcher/Clerk 5.00 5.00 5.00 5.00 4.00
Officer 19.00 19.00 19.00 19.00 18.00
Corporal 4.00 4.00 4.00 4.00 4.00
Sergeant 6.00 6.00 6.00 6.00 6.00
Records Clerk 1.00 1.00 1.00 1.00 1.00
Part-Time
Records Clerk 0.50 0.50 0.50 0.50 0.50
Special Projects Coordinator (PT) - - - - 0.50
Cadet 2.00 2.00 2.00 2.00 1.00
Parking Enforcement Officers - - - -
Total Full-Time FTE 41.00 41.00 41.00 41.00 38.00
Total Part-Time FTE 2.50 2.50 2.50 2.50 2.00
Department Total FTE 43.50 43.50 43.50 43.50 40.00
Expenditures by Type:

Personnel 8,377,202 8,080,469 7,961,885 7,783,656 8,164,810 Unfunded Accrued Liability - 1,281,784 1,464,068 1,464,068 1,603,105 Services & Supplies 949,151 926,648 1,138,909 1,087,804 1,166,269 Total by Type 9,326,353 $ $ 10,288,901 $ 10,564,862 $ 10,335,528 $ 10,934,184 Expenditures by Fund:
103 Public Safety Fund 8,745,320 9,319,587 9,461,182 9,405,617 10,011,447 104 4th of July Fund 11,795 6,174 6,541 6,541 6,803
207 Prop A Fund 51,990 50,000 256,523 255,000 296,494
223 OTS Grant Fund 19,642 7,501 - 6,186 -
218 Cannabis Grant - - 145,835 145,809
233 COPS Fund 70,832 113,942 246,554 246,375 267,940
240 Homeland Security Grant - - 30,000 30,000 -
281 Donations Fund - 5,294 - - -
595 Workers' Compensation Fund 426,774 786,403 418,228 240,000 351,500 Total by Fund 9,326,353 $ $ 10,288,901 $ 10,564,862 $ 10,335,528 $ 10,934,184 GL # Personnel
103-30-4001-0000 Full Time Salaries 4,329,106 4,563,090 4,671,914 4,671,914 5,195,000 103-30-4002-0000 Part Time Wages 52,258 85,323 95,256 95,256 119,824 103-30-4004-0000 Overtime 731,602 810,487 770,000 770,000 525,000 103-30-4004-0002 Overtime-Support - 10,334 - - -
103-30-4006-0000 Medicare 69,197 75,062 81,830 81,830 82,409 103-30-4008-3080 Retirement - 457 Plan 23,825 32,844 40,134 40,134 62,600 103-30-4008-6050 Retirement-PARS 1,878 2,257 3,536 3,536 1,676 103-30-4008-6160 Retirement-PERS 1,828,502 753,173 727,851 727,851 783,772 103-30-4008-6161 Retirement-PERS UAL - 1,281,784 1,464,068 1,464,068 1,603,105 103-30-4010-0000 Cafeteria Benefit 783,868 844,575 872,645 872,645 982,726 103-30-4013-0000 Uniform Allowance 30,500 29,500 33,500 33,500 33,500 103-30-4014-0000 Unemployment Payments - 185 - - -
103-30-4015-0000 Workers' Compensation Salaries 71,303 74,509 80,039 80,039 - 104-30-4004-0000 Police Overtime 11,626 6,086 6,448 6,448 6,706 104-30-4006-0000 Medicare 169 88 93 93 97

POLICE DEPARTMENT
FY 2025-26
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
129
PAGE 145 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed

POLICE DEPARTMENT
FY 2025-26
207-30-4010-0000 Overtime (Walking School Bus) 1,990 - 20,000 20,000 20,000 218-30-4001-0000 Full Time Salaries - - 140,410 140,409 - 223-30-4004-0000 Overtime 14,407 6,443 - - -
223-30-4006-0000 Medicare 197 112 - - -
595-30-4015-0001 Workers' Comp Current Employee 344,255 456,981 327,228 210,000 294,200 595-30-4015-0002 Workers' Comp Past Employee 82,519 329,422 91,000 30,000 57,300 Total Personnel 8,377,202 $ $ 9,362,253 $ 9,425,953 $ 9,247,724 $ 9,767,915 GL # Services & Supplies
103-30-4150-0000 Other Contract Services 418,737 390,595 197,199 182,802 213,935 103-30-4150-0500 Other Contract Services-IT 57,229 40,598 48,486 34,554 33,102 103-30-4204-0000 Books & Periodicals 605 - - - -
103-30-4316-0000 Equipment Repair & Maintenance 30,662 30,284 45,630 57,672 46,350 103-30-4376-0000 Materials & Supplies 14,574 14,488 10,300 10,259 11,474 103-30-4376-0200 Community Relations-M&S 6,747 6,304 8,500 9,965 9,500 103-30-4376-0175 Ammunition 11,831 10,321 12,500 12,498 14,500 103-30-4396-0000 Memberships & Dues 4,198 6,303 5,598 3,728 3,779 103-30-4399-0000 Non-capitalized Equipment 13,890 3,794 - - 5,100 103-30-4412-0000 Postage 126 137 200 192 200
103-30-4415-0000 POST Training 29,819 43,059 40,000 44,600 45,000 103-30-4420-0000 Printing 2,855 2,631 1,425 1,465 1,500 103-30-4436-0000 Recruitment 29,303 22,586 39,750 37,260 39,000 103-30-4468-0000 Staff Development 26,685 22,048 20,000 21,500 23,250 103-30-4480-0000 Travel & Meetings 21,738 12,264 10,020 8,113 9,605 103-30-4492-0003 Uniforms-PERSable 15,910 12,921 25,000 24,725 27,500 103-30-4492-0004 Uniforms-Safety 4,390 1,724 5,000 4,400 11,440 103-30-4500-4950 Utilities-Natural Gas 1,055 949 1,000 1,000 1,000 103-30-4500-9025 Utilities-Telecommunications 30,328 34,823 34,800 37,760 40,600 103-30-4508-0000 Vehicle Repair & Maintenance 102,599 100,636 115,000 72,350 85,000 207-30-4150-0000 Other Contract Services 50,000 50,000 236,523 235,000 276,494 218-30-4376-0000 Materials & Supplies - - 4,075 4,050 - 218-30-4480-0000 Travel & Meetings - - 1,350 1,350 -
223-30-4376-0000 Materials & Supplies 4,179 946 - 3,874 - 223-30-4468-0000 Staff Development 859 - - 2,312 -
233-30-4150-0000 Other Contract Services - 31,750 - - - 130
PAGE 146 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed

POLICE DEPARTMENT
FY 2025-26
233-30-4150-0500 Other Contract Services-IT - 11,360 131,660 131,649 142,700 233-30-4150-9470 Other Contract Services-CAD RMS 70,832 70,832 71,000 70,832 68,892 233-30-4399-0000 Non-capitalized Equipment - - 43,894 43,894 56,348 240-30-4399-0000 Non-Capitalized Equipment - - 30,000 30,000 - 281-30-4399-0000 Donation Fund -Non-Cap Equipment - 5,294 - - - Total Services & Supplies 949,151 $ $ 926,648 $ 1,138,909 $ 1,087,804 $ 1,166,269 Total Operating Expenditures 9,326,353 $ $ 10,288,901 $ 10,564,862 $ 10,335,528 $ 10,934,184 131
PAGE 147 of 671
Fire
Department
132
PAGE 148 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
133
PAGE 149 of 671

DEPARTMENT PURPOSE
The mission of the San Marino Fire Department is to save lives and property, and ensure the safety of our community.

DEPARTMENT DESCRIPTION
The Fire Department’s primary purpose is to provide lifesaving emergency response for fire suppression and emergency medical services for residents of the City. Equally important, however, are its responsibilities in the areas of fire prevention, life safety inspections, community education and emergency preparedness.

The delivery of life saving paramedic services is an integral part of the Fire Department mission.

All of the San Marino firefighters are licensed Paramedics trained to the highest level provided within the County of Los Angeles. Only about ten percent of the cities in Los Angeles County employ paramedics with the extensive training and experience required to provide advanced life support using standing field treatment protocols.

Other services include:
 Annual inspections of commercial property and school occupancy;  Review of commercial and large residential building plans for adequacy of fire detection and suppression systems;
 Pre-incident exercises and training with allied agencies, and others related to high-risk or high-value areas of the City, such as the High Fire Hazard Severity Zone and the Huntington Library, Art Collections and Botanical Gardens;  Participation in public education in schools, neighborhoods, community groups and service clubs to stress fire safety, first aid, cardiopulmonary resuscitation and emergency preparedness;
 In conjunction with the South Pasadena Fire Department, share fire command Chief Officers for the two fire departments. By sharing resources, the fire departments can provide an enhanced service at a lower cost;
 In conjunction with MySafe California, a non-profit safety organization, the San Marino Fire Department conducts fire safety programs and neighborhood canvassing after fires in our City; and
 Emergency Management responsibilities for the City.

FIRE DEPARTMENT
134
PAGE 150 of 671
FISCAL YEAR 2025-26 ACCOMPLISHMENTS
 Conducted annual inspections of all commercial properties and residential properties within the City’s High Fire Hazard Severity Zone.
 Published an Annual San Marino Fire Department Report.  Conducted several post fire neighborhood canvassing events offering educational materials, fire inspections, and smoke alarm installation.  Conducted “Operation Fire Safe” inspections and installed smoke alarms for residents.  Conducted four Fire Department Life Safety, Emergency Preparedness, and Live Fire instructional workshops for residents.
 Conducted promotional testing for the position of Battalion Chief and developed an eligibility list of three San Marino and South Pasadena Fire Department employees.

FISCAL YEAR 2026-27 OBJECTIVES
 Begin the purchasing process for the replacement of Engine 791.  Conduct Life Safety, Emergency Preparedness and Live Fire in-service workshops for San Marino Unified School District teachers and staff.
 Host a Fire Department Community and Council Day at the Alhambra Training Tower.  Conduct four Fire Department Life Safety, Emergency Preparedness, and Live Fire Instructional Workshops for residents.
 Partner with the Community Services Department to host a joint Easter Egg Hunt/Pancake Breakfast event in Lacy Park.
 Conduct annual inspections of all commercial properties and residential properties within the City’s High Fire Hazard Severity Zone.
 Publish an Annual San Marino Fire Department Report.
 Conduct “Operation Fire Safe” inspections and install smoke alarms for residents.  Host fire safety and disaster preparedness educational seminars for schools, neighborhood watch groups, service clubs, and youth groups.
135
PAGE 151 of 671

OPERATIONAL DASHBOARD
Description FY 2024-25
Total
FY 2024-25
Year to Date
(July – April)
FY 2025-26
Year to Date
(July – April)
# of total responses 2,075 1,739 1,740
Responses in City 1,080 907 913
Responses out of City 995 832 827
90th percentile EMS
turnout time 0:01:11 0:01:02 0:01:08
90th percentile Fire
turnout time 0:01:17 0:01:17 0:01:18
90th percentile overall
response time 0:05:59 0:06:00 0:06:16
Total cardiac arrest
incidents 14 13 10
Cardiac arrest return of
spontaneous
circulation
2 2 1
136
PAGE 152 of 671
Fire Chief
A Shift
Division
Chief (1)
Fire Captain
Fire
Engineer
Firefighter /
Paramedics
B Shift
Division
Chief (1)
Fire Captain
Fire
Engineer
Firefighter /
Paramedics
C Shift
Division
Chief (1)
Fire Captain
Fire
Engineer
Firefighter /
Paramedics
Management
Analyst
Fire Department
137
PAGE 153 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Full-Time
San Marino Fire Chief 1.00 1.00 1.00 1.00 1.00
San Marino Fire Division Chief 1.00 1.00 1.00 1.00 1.00 Fire Captains 3.00 3.00 3.00 3.00 3.00
Firefighter/Paramedic 12.00 12.00 12.00 12.00 12.00
Engineer 3.00 3.00 3.00 3.00 3.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Total Full-Time FTE 21.00 21.00 21.00 21.00 21.00
Total Part-Time FTE - - - - -
Department Total FTE 21.00 21.00 21.00 21.00 21.00
Expenditures by Type:

Personnel 6,865,704 6,199,480 6,126,604 6,186,219 6,334,692 Unfunded Accrued Liability - 1,321,780 1,484,680 1,484,680 1,614,901 Services & Supplies 607,477 996,300 859,300 800,298 864,315 Total by Type 7,473,181 $ $ 8,517,561 $ 8,470,584 $ 8,471,198 $ 8,813,908 Expenditures by Fund:
103 Public Safety Fund 7,147,157 7,831,836 8,066,628 8,033,010 8,401,714 104 4th of July Fund 3,379 2,134 2,638 2,638 2,744
281 Donations Fund - 15,807 - - 4,100
595 Workers Compensation Fund 322,645 667,783 401,318 435,550 405,350 Total by Fund 7,473,181 $ $ 8,517,561 $ 8,470,584 $ 8,471,198 $ 8,813,908 GL # Personnel
103-34-4001-0000 Full Time Salaries 2,568,599 2,909,987 3,106,451 3,106,451 3,388,466 103-34-4004-0000 Overtime 1,114,705 900,938 840,000 870,000 915,000 103-34-4004-0003 Overtime-Strike Teams - 22,698 75,000 75,000 30,000 103-34-4004-0033 Overtime-Shared Command 148,287 179,718 166,400 166,400 156,000 103-34-4006-0000 Medicare 51,443 53,091 59,201 59,201 62,907 103-34-4008-6160 Retirement-PERS 1,772,848 669,008 706,432 706,432 722,426 103-34-4008-6161 Retirement-PERS (UAL) - 1,321,780 1,484,680 1,484,680 1,614,901 103-34-4008-3080 Retirement 457 Plan 1,300 1,214 1,200 1,200 1,200 103-34-4010-0000 Cafeteria Benefit 495,901 555,366 594,157 594,157 646,599 103-34-4013-0000 Uniform Allowance 4,000 3,800 4,000 4,000 4,000 103-34-4014-0000 Unemployment Payments - - 4,617 - -
103-34-4015-0000 Worker's Comp 4850 Pay 382,597 233,743 165,190 165,190 - 104-34-4004-0000 Fire Overtime (4th of July) 3,331 2,104 2,600 2,600 2,704 104-34-4006-0000 Medicare 48 31 38 38 40
104-34-4010-0000 Cafeteria Benefit - - - - -
595-34-4015-0001 Workers' Comp Current Employees 314,930 431,034 377,868 432,550 392,850 595-34-4015-0002 Workers' Comp Past Employees 7,715 236,750 23,450 3,000 12,500

FIRE DEPARTMENT
FY 2025-26
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
138
PAGE 154 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed

FIRE DEPARTMENT
FY 2025-26
Total Personnel 6,865,704 $ $ 7,521,260 $ 7,611,284 $ 7,670,899 $ 7,949,593 GL # Services & Supplies
103-34-4110-0000 Shared Command - 278,054 178,000 128,403 178,000 103-34-4150-0000 Other Contract Services 257,783 279,112 272,500 270,728 291,520 103-34-4150-0500 Other Contract Services-IT 18,394 19,597 22,610 23,046 23,260 103-34-4204-0000 Books & Periodicals 372 506 400 429 400 103-34-4206-0000 Building Repair & Maintenance 22,732 13,256 19,400 21,011 20,400 103-34-4308-0000 Equipment Rental - 58 200 - 200
103-34-4316-0000 Equipment Repair & Maintenance 14,631 16,096 16,650 19,732 18,235 103-34-4376-0000 Materials & Supplies 59,452 76,734 85,150 75,702 77,070 281-34-4376-0000 Materials & Supplies - 15,807 - - 4,100 103-34-4396-0000 Memberships & Dues 4,014 4,354 5,230 5,729 5,860 103-34-4398-0000 Mileage - - 100 25 100
103-34-4399-0000 Non-capitalized Equipment 13,755 7,686 6,500 6,459 12,000 103-34-4401-0000 Outside Services 7,680 19,140 25,000 21,780 16,200 103-34-4420-0000 Printing 430 - 500 500 500
103-34-4436-0000 Recruitment 45,807 42,060 43,000 35,462 15,350 103-34-4452-0000 Small Tools 390 415 500 - 500
103-34-4460-0003 Special Exp.Strike Team FEMP - 1,840 12,000 2,623 12,000 103-34-4468-0000 Staff Development 13,984 14,152 10,960 9,208 10,960 103-34-4480-0000 Travel & Meetings 3,577 4,551 4,850 4,842 5,000 103-34-4492-0003 Uniforms-PERSable 8,157 7,304 7,400 7,400 7,400 103-34-4492-0004 Uniforms-Safety 20,243 29,438 23,000 25,503 15,200 103-34-4500-4950 Utilities-Natural Gas 4,405 5,303 5,100 4,997 5,200 139
PAGE 155 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed

FIRE DEPARTMENT
FY 2025-26
103-34-4500-9025 Utilities-Telecommunications 28,998 34,611 33,150 46,255 56,160 103-34-4508-0000 Vehicle Repair & Maintenance 82,673 126,225 87,100 90,464 88,700 Total Services & Supplies 607,477 $ $ 996,300 $ 859,300 $ 800,298 $ 864,315 Total Operating Expenditures 7,473,181 $ $ 8,517,561 $ 8,470,584 $ 8,471,198 $ 8,813,908 140
PAGE 156 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
141
PAGE 157 of 671

DEPARTMENT PURPOSE
The Emergency Management Program develops and maintains the City’s emergency management program and disaster plans to respond to and coordinate the resources necessary to cope with local emergencies affecting San Marino. Emergency preparedness is a key component of the community’s readiness for a major emergency.

DEPARTMENT DESCRIPTION
The Department is responsible for training and educating the City Council members, City staff, businesses and residents to be self-sufficient in the event of a major disaster. Department responsibilities include:
 Ensure City Council members and key staff participate in at least one disaster exercise each year to test the City’s and County’s ability to manage and respond to a large-scale event.

The City’s Emergency Operations Center (EOC) also participates in periodic communications exercises intended to test the capabilities of the County’s emergency management information systems;
 Coordinate Disaster Preparedness and Emergency Medical Services training for employees and residents;
 Maintain the City’s Emergency Operations Center;
 Maintain the City’s Emergency Operations Plan, and the Local Hazard Mitigation Plan;  Maintain the City’s disaster supplies; and
 Maintain the City’s emergency notification systems, which includes the San Marino Community Alert Message System (SMCAMS) to notify residents and businesses about urgent information related to the safety of our community. Emergency information can be sent to a telephone or email address. The Emergency Management program also maintains the Wireless Emergency Alerts (WEA) system, which has the ability to send emergency alerts directly to mobile devices in the event of an emergency.

FISCAL YEAR 2025-26 ACCOMPLISHMENTS
 Hosted a Community Emergency Response Team (CERT) workshop for members of the City Council, Public Safety Commission, executive staff, and Neighborhood Watch block captains.
 Hosted an active shooter symposium for houses of worship within the City.  Transitioned to a new emergency alert management software for Wireless Emergency Alerts and community alerting.
 Conducted an emergency operations earthquake workshop with the City’s executive staff and representatives from the San Marino Unified School District.  Conducted training on the City’s Earthquake Emergency Plan for all Department Executives.

EMERGENCY MANAGEMENT
142
PAGE 158 of 671
 Hosted a Town Hall on Infrastructure and Earthquake Preparedness with Dr. Lucy Jones and representatives from the City’s utility companies.

FISCAL YEAR 2026-27 OBJECTIVES
 Inventory the City’s Disaster Cache to meet Red Cross supply recommendations.  Renovate the Emergency Operations Center to improve functional performance during an emergency event.
 Implement and advertise the City’s new alerting software and Smart911 platform.  Update the Emergency Operations Plan’s Alert and Warning and Public Information Annex.  Complete and submit for approval the Mass Shooting Annex.  Conduct bi-annual CERT workshops.
 Conduct earthquake and active shooter incident training exercises for all City personnel.  Partner with the City Manager’s Office to conduct outreach and education for the City’s Genasys evacuation zones.
 Work in collaboration with the Huntington Library to continue to develop their emergency operations center procedures.

OPERATIONAL DASHBOARD
Description
FY 2024-25
Total
FY 2024-25
Year to Date
(July – April)
FY 2025-26
Year to Date
(July – April)
EOC Activations 1 1 0
143
PAGE 159 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Services & Supplies 57,093 53,815 63,200 59,447 44,850
Total by Type 57,093 $ $ 53,815 $ 63,200 59,447$ $ 44,850 Expenditures by Fund:
101 General Fund 57,093 53,815 38,200 34,447 44,850
281 Donations Fund - - 25,000 25,000 -
Total by Fund 57,093 $ $ 53,815 $ 63,200 59,447$ $ 44,850 GL # Services & Supplies
101-36-4150-0000 Other Contract Services 20,324 11,112 - - - 101-36-4150-0500 Other Contract Services-IT 6,388 6,899 7,000 4,500 4,500 101-36-4316-0000 Equipment Repair & Maintenance 8,781 8,769 8,400 8,754 8,400 101-36-4376-0000 Materials & Supplies 8,419 9,959 6,500 6,447 13,000 101-36-4396-0000 Memberships & Dues 435 - 300 - -
101-36-4399-0000 Non-capitalized Equipment 1,333 7,500 3,750 3,500 7,500 101-36-4468-0000 Staff Development 2,419 - 1,850 2,040 1,850 101-36-4500-9025 Utilities-Telecommunications 8,994 9,576 10,400 9,208 9,600 281-36-4150-0000 Other Contract Services - - 25,000 25,000 - Total Services & Supplies 57,093 $ $ 53,815 $ 63,200 59,447$ $ 44,850 Total Operating Expenditures 57,093 $ $ 53,815 $ 63,200 59,447$ $ 44,850 FY 2025-26
Operating Budget Summary
Operating Budget Detail

EMERGENCY MANAGEMENT
144
PAGE 160 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
145
PAGE 161 of 671
Parks & Public Works
Department
146
PAGE 162 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
147
PAGE 163 of 671

DEPARTMENT PURPOSE
The mission of the Parks and Public Works Department is to create and sustain our community assets and infrastructure.

DEPARTMENT DESCRIPTION
The Parks and Public Works Department is responsible for the design, construction, maintenance, and operations of the City’s public infrastructure. The Department performs this mission through a combination of physical assets, best management practices and policies, and skilled personnel.

The City’s infrastructure assets include:
 121 lane-miles of public street and alley rights-of-way (curbs, gutters, sidewalks, signs, traffic signals and street lighting)
 60 acres of landscaping including Lacy Park and boulevard-style median parks (Huntington Drive, Sierra Madre Boulevard, and Old Mill Road)
 105,000 square feet of civic facilities including City Hall, the police and fire stations, the public works corporation yard, San Marino Community Center, Stoneman Building, Crowell Public Library, 7 municipal parking lots, and historic buildings such as the Old Mill and Thurnher House
 51 miles of wastewater collection systems including sewer mains, manhole, and 3 lift stations
 6 miles of stormwater drainage systems including lined and unlined washes, culverts, manholes, and drainage inlets
The Department is composed of seven divisions: Administration (including city engineering), Fleet, Sewer (wastewater and stormwater), Streets/Right-of-way, Parks, Grounds, and Building Maintenance.

FISCAL YEAR 2025-26 ACCOMPLISHMENTS
 Transitioned trash/recyclable collection services to Valley Vista Services and implemented roll-out of new two-cart collection system to comply with SB 1383 legislation.  Completed construction at the Orlando and Monterey Lift Stations as part of the Lift Station Improvement Project, a major capital investment that modernizes the City’s wastewater infrastructure and enhances system reliability and public safety. Construction at Avondale Lift Station will complete the project in FY 2026-27.  Completed the replacement of 42,104 square feet of sidewalk throughout the City, including 8,665 square feet on Mission Street.
 Continued transitioning of City-owned fleet to leasing system and acquired 16 vehicles, including seven electric vehicles to comply with State EV requirements.  Maintained Lacy Park, 25 acres of medians, 7,300 street trees, and all City-owned buildings and facilities.

PARKS & PUBLIC WORKS DEPARTMENT
148
PAGE 164 of 671
 Replaced nineteen (19) curb ramps along Huntington Drive using federal Community Development Block Grant (CDBG) funds to bring into ADA compliance and improve accessibility and walkability.
 Hosted annual Arbor Day celebration at Lacy Park and planted deodar cedar tree donated by the Chinese Club of San Marino.
 Trimmed and pruned approximately 1,800 public trees.
 Assisted Community Services, Police, and Fire Department staff during special community events such as 4th of July, San Marino Motor Classic, Trunk or Treat, and the Lunar New Year Celebration.
 Hosted Lacy Park Centennial and worked with local community groups and partner agencies to provide event programming and commemorate the occasion.  Distributed approximately 80 tons of compost to residents at two free compost giveaway events hosted in conjunction with Valley Vista Services.  Completed the second phase of the Lacy Park Playground Replacement, which replaced the age 2-5 play structure.
 Responded to 461 non-emergency requests (as of April) made by residents via the GoGov app and the City’s website, including streetlight bulb replacements, removing tree branches/debris from the public right-of-way, filling potholes, unclogging storm drains, and repairing sidewalk, among others.

FISCAL YEAR 2026-27 OBJECTIVES
 Complete the construction phase of the Street Rehabilitation Project. This is a major recurring capital improvement project that improves City streets to ensure improved safety for drivers and pedestrians.
 Work with Valley Vista Services to continue implementation of SB 1383-compliant solid waste and recycling programs, as well as roll-out of new EV split-body collection trucks.

These new trucks will allow for collection of all trash, recyclables, and organic waste in a single electric truck, increasing efficiency and reducing noise during pickup.  Integrate citizen reporting/request system into new public works asset management program. This integration will allow for more transparency and better tracking of citizens requests related to specific assets and infrastructure. 149
PAGE 165 of 671

OPERATIONAL DASHBOARD
Description FY 2024-25
Total
FY 2024-25
Year to Date
(July – April)
FY 2025-26
Year to Date
(July – April)
% of fleet out of service for
more than 3 business days 5.3% 5.0% 4.9%
Maintenance service
requests opened 603 506 461
% service requests closed
within 5 business days 91% 90% 92%
# capital projects in design 7 7 3
# capital projects in
construction 8 8 7
Standby Call-Outs 39 31 45
Encroachment Permits
Issued 168 150 102
51 42
57 55
36 41
61 30
57 31
90%
88%
95%
93%
88%
95%
92%
88%
93% 94%
60%
65%
70%
75%
80%
85%
90%
95%
100%
0 10
20 30
40 50
60 70
80 90
100
Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 FY 2025-26 Service Requests
Maintenance Service Requests Opened % Service Requests Closed Within 5 Business Days 150
PAGE 166 of 671
3 2 2 2 2
2 3 3 3 3
2 3
5 3 3
1 1 1 1
0 1
2 3
4 5
6 Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 FY 2025-26 Capital Projects
Capital Projects in Design Capital Projects in Construction 6% 6%
5%
6%
4%
5% 5%
6%
3% 3%
0%
2%
4%
6%
8%
10%
Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 FY 2025-26 % Fleet Out of Service More Than 3 Days
151
PAGE 167 of 671
Parks & Public Works
Department
Parks & Public Works
Director/City Engineer
Urban Forester Management
Analyst
Parks & Public Works
Manager
Building
Maintenance
Division
Facilities Supervisor
Fleet Maintenance
Division
Fleet Supervisor
Maintenance
Worker III
Streets Division
Street Supervisor
Maintenance
Worker III
Maintenance
Worker II (2)
Parks & Grounds
Division
Parks Supervisor
Maintenance
Worker III (1)
Maintenance
Worker II (1)
Maintenance
Worker I (3)
Maintenance
Asst. (P/T) (1)
152
PAGE 168 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Full-Time
Public Works Director 1.00 1.00 1.00 1.00 1.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Public Works Division Manager 1.00 1.00 1.00 1.00 1.00
Public Works Supervisor 3.00 3.00 3.00 3.00 3.00
Urban Forester 1.00 1.00 1.00 1.00 1.00
Facilities Supervisor - - - - 1.00
Maintenance Worker III 2.00 2.00 2.00 2.00 2.00
Maintenance Worker II 3.00 3.00 3.00 3.00 3.00
Maintenance Worker I 4.00 4.00 4.00 4.00 4.00
Part-Time
Maintenance Assistant - - 0.40 0.40 0.40
Total Full-Time FTE 16.00 16.00 16.00 16.00 17.00
Total Part-Time FTE - - 0.40 0.40 0.40
Department Total FTE 16.00 16.00 16.40 16.40 17.40
Expenditures by Type:

Personnel 2,137,343 2,121,945 2,209,032 2,209,034 2,521,852 Services & Supplies 1,884,556 2,592,951 3,216,708 2,885,802 3,183,820 Total by Type 4,021,899 $ $ 4,714,895 $ 5,425,740 $ 5,094,836 $ 5,705,672 Expenditures by Fund:
101 General Fund 4,006,376 4,676,268 4,745,703 4,496,999 5,024,009 104 4th of July Fund 2,059 6,442 6,647 6,647 7,102
202 Gas Tax Fund - - 74,910 45,070 141,060
221 SB1383 Grant 3,482 16,142 - - -
246 Measure W Fund 3,500 15,322 368,380 315,150 274,875 281 Donations Fund 5,659 425 8,500 - -
Workers' Compensation Fund 595 823 297 1,000 1,000 1,000 700 Sewer Fund - - 220,600 229,970 257,625
Total by Fund 4,021,899 $ $ 4,714,895 $ 5,425,740 $ 5,094,836 $ 5,705,672

PARKS AND PUBLIC WORKS - SUMMARY
FY 2025-26
Operating Budget Summary
Authorized Positions (Full-Time Equivalents)
153
PAGE 169 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed

PARKS AND PUBLIC WORKS - SUMMARY
FY 2025-26
Expenditures by Division:

Administration Division 556,417 918,073 866,634 800,729 755,834 Fleet Division 292,140 385,838 497,196 448,151 557,261
Sewer Division 224,626 270,384 348,720 305,195 369,425
Streets Division 1,083,372 1,069,330 1,580,180 1,439,670 1,571,038 Parks Division 536,619 569,348 645,203 633,627 668,778
Grounds Division 1,103,287 1,223,538 1,198,617 1,165,214 1,309,487 Building Maintenance Division 225,438 278,383 289,190 302,250 473,848 $ 4,021,899 $ 4,714,895 $ 5,425,740 $ 5,094,836 $ 5,705,672 Expenditures by Division:

Administration Personnel 357,860 411,107 425,829 425,829 426,569 Services & Supplies 198,557 506,966 440,805 374,900 329,265 Total by Type 556,417 $ $ 918,073 $ 866,634 $ 800,729 $ 755,834 Fleet Personnel 267,889 260,217 265,396 265,396 296,661 Services & Supplies 24,251 125,621 231,800 182,755 260,600 Total by Type 292,140 $ $ 385,838 $ 497,196 $ 448,151 $ 557,261 Sewer Personnel - - - - 24,685
Services & Supplies 224,626 270,384 348,720 305,195 344,740 Total by Type 224,626 $ $ 270,384 $ 348,720 $ 305,195 $ 369,425 Streets Personnel 623,458 594,723 608,980 608,980 626,753 Services & Supplies 459,914 474,608 971,200 830,690 944,285 Total by Type 1,083,372 $ $ 1,069,330 $ 1,580,180 $ 1,439,670 $ 1,571,038 Parks Personnel 393,429 362,161 433,092 433,092 461,158 Services & Supplies 143,190 207,187 212,111 200,535 207,620 Total by Type 536,619 $ $ 569,348 $ 645,203 $ 633,627 $ 668,778 Grounds Personnel 494,707 493,736 475,735 475,737 519,437 Services & Supplies 608,580 729,802 722,882 689,477 790,050 Total by Type 1,103,287 $ $ 1,223,538 $ 1,198,617 $ 1,165,214 $ 1,309,487 Bldg. Maintenance Personnel - - - - 166,588
Services & Supplies 225,438 278,383 289,190 302,250 307,260 Total by Type 225,438 $ $ 278,383 $ 289,190 $ 302,250 $ 473,848 Total by Division 4,021,899 $ $ 4,714,895 $ 5,425,740 $ 5,094,836 $ 5,705,672 Total By Division
154
PAGE 170 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 357,860 411,107 425,829 425,829 426,569
Services & Supplies 198,557 506,966 440,805 374,900 329,265 Total by Type $ 556,417 $ 918,073 $ 866,634 $ 800,729 $ 755,834 Expenditures by Fund:
101 General Fund 553,535 911,335 858,987 793,082 747,732 104 4th of July Fund 2,059 6,442 6,647 6,647 7,102
Workers' Compensation Fund 823 595 297 1,000 1,000 1,000 Total by Fund $ 556,417 $ 918,073 $ 866,634 $ 800,729 $ 755,834 101-40-4001-0000 Full Time Salaries 274,978 315,921 321,736 321,736 316,498 101-40-4006-0000 Medicare 3,612 4,173 4,665 4,665 4,589 101-40-4008-6160 Retirement-PERS 23,190 23,867 26,608 26,608 26,079 101-40-4008-3080 Retirement-457 Plan 2, 600 3,643 3,800 3,800 3,600 101-40-4010-0000 Cafeteria Benefit 50,598 56,766 61,373 61,373 67,701 104-40-4004-0000 Public Works Overtime 1,8 83 4,133 6,552 6,552 7,000 104-40-4006-0000 Medicare 25 56 95 95 102
104-40-4010-0000 Cafeteria Benefits 151 61 - - -
104-40-4008-6160 Retirement - PERS - 371 - - -
104-40-4010-0000 Cafeteria Benefits - 1, 821 - - -
595-40-4015-0001 Workers' Comp Current Employee 823 297 1,000 1,000 1,000 Total Personnel $ 357,860 $ 411,107 $ 425,829 $ 425,829 $ 426,569 101-40-4104-0000 Contract Engineering Services 122,421 357,097 160,000 155,000 50,000 101-40-4150-0000 Other Contract Services 7,719 9,883 8,450 9,400 9,700 101-40-4150-0500 Other Contract Services-IT 12,192 52,644 39,250 39,115 37,860 101-40-4150-5171 Other Contract Services- SW - - - 113,320 162,200 101-40-4206-0000 Building Repair & Maintenance - - 164,970 - - 101-40-4260-0000 Damage to City Property Repair 13,097 47,681 20,000 15,000 20,000 101-40-4316-0000 Equipment Repair & Maintenance 3, 650 3,878 4,570 4,080 4,670

PARKS AND PUBLIC WORKS - ADMINISTRATION
FY 2025-26
Operating Budget Summary
Operating Budget Detail
155
PAGE 171 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed

PARKS AND PUBLIC WORKS - ADMINISTRATION
FY 2025-26
101-40-4376-0000 Materials & Supplies 7,240 4,562 6,900 6,650 6,900 101-40-4396-0000 Memberships & Dues 2,7 11 3,650 5,075 4,285 5,290 101-40-4398-0000 Mileage - - 200 50 200
101-40-4468-0000 Staff Development 5,966 4,538 5,525 4,475 6,305 101-40-4480-0000 Travel & Meetings 4,299 3,352 6,300 4,600 6,500 101-40-4492-0003 Uniforms-PERSable 6,9 87 7,160 7,090 6,750 7,090 101-40-4492-0004 Uniforms-Safety 10,072 10,306 10,200 9, 950 10,200 101-40-4500-9025 Utilities-Telecommunications 2,203 2,214 2,275 2,225 2,350 Total Services & Supplies $ 198,557 $ 506,966 $ 440,805 $ 374,900 $ 329,265 Total Operating Expenditures $ 556,417 $ 918,073 $ 866,634 $ 800,729 $ 755,834 156
PAGE 172 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 267,889 260,217 265,396 265,396 296,661
Services & Supplies 24,251 125,621 231,800 182,755 260,600 Total by Type $ 292,140 $ 385,838 $ 497,196 $ 448,151 $ 557,261 Expenditures by Fund:
101 General Fund 292,140 385,838 497,196 448,151 557,261 Total by Fund $ 292,140 $ 385,838 $ 497,196 $ 448,151 $ 557,261 101-42-4001-0000 Full Time Salaries 163,313 179,405 193,318 193, 318 204, 717 101-42-4004-0000 Overtime 4,5 74 11,627 2, 000 2, 000 2, 500 101-42-4006-0000 Medicare 2,510 2,729 2,832 2, 832 3, 004 101-42-4008-3080 Retirement-457 Plan 2, 600 2,429 2,400 2, 400 2, 400 101-42-4008-6160 Retirement-PERS 64,050 20,245 21, 680 21, 680 22, 794 101-42-4010-0000 Cafeteria Benefit 30,242 43,183 42, 466 42, 466 60, 546 101-42-4013-0000 Uniform Allowance 600 600 700 700 700
Total Personnel $ 267,889 $ 260,217 $ 265,396 $ 265,396 $ 296,661 101-42-4150-0000 Other Contract Services 9,146 109,882 213,350 163,885 241,150 101-42-4316-0000 Equipment Repair & Maintenance 9 ,423 6,643 10,200 10,900 11,200 101-42-4376-0000 Materials & Supplies 3,6 66 5,832 5,000 4,900 5,000 101-42-4452-0000 Small Tools 1 ,552 1,663 2,500 2,350 2,500 101-42-4508-0000 Vehicle Repair & Maintenance 464 1,600 750 720 750 Total Services & Supplies $ 24,251 $ 125,621 $ 231,800 $ 182,755 $ 260,600 Total Operating Expenditures $ 292,140 $ 385,838 $ 497,196 $ 448,151 $ 557,261 FY 2025-26
Operating Budget Summary
Operating Budget Detail

PARKS AND PUBLIC WORKS - FLEET
157
PAGE 173 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - 24,685
Services & Supplies 224,626 270,384 348,720 305,195 344,740 Total by Type $ 224,626 $ 270,384 $ 348,720 $ 305,195 $ 369,425 Expenditures by Fund:
101 General Fund 221,126 255,062 89,620 75,225 74,000
246 Measure W Fund 3 ,500 15,322 38,500 - 37,800
700 Sewer Fund - - 220,600 229,970 257,625
Total by Fund $ 224,626 $ 270,384 $ 348,720 $ 305,195 $ 369,425 GL # Personnel
700-44-4001-000 Full Time Salaries - - - - 16,809
700-44-4006-000 Medicare - - - - 244
700-44-4008-6160 Retirement-PERS - - - - 1, 741
700-44-4010-6160 Cafeteria Benefit - - - - 5, 891
Total Personnel $ - $ - $ - $ - $ 24,685
101-44-4104-0000 Contracted Engineering NPDES 9,959 32,883 40,000 36,500 20,000 101-44-4150-0000 Other Contract Services 179,131 186,282 10,610 - 8, 500 101-44-4150-5170 Other Contract Services-NPDES 23,081 23,824 24,600 24,315 25,500 101-44-4460-5170 Special Expenses-NPDES 8,955 12,073 14,410 14,410 20,000 246-00-4150-0000 Other Contract Services 3,500 - 8, 500 - 27,800 246-44-4460-5170 Special Expenses-NPDES - 15,322 30,000 - 10,000 700-44-4150-0000 Other Contract Services - - 220,600 229,970 232,940 Total Services & Supplies $ 224,626 $ 270,384 $ 348,720 $ 305,195 $ 344,740 Total Operating Expenditures $ 224,626 $ 270,384 $ 348,720 $ 305,195 $ 369,425 FY 2025-26
Operating Budget Summary
Operating Budget Detail

PARKS AND PUBLIC WORKS - SEWER
Operating Budget Detail
158
PAGE 174 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 623,458 594,723 608,980 608,980 626,753
Services & Supplies 459,914 474,608 971,200 830,690 944,285 Total by Type 1,083,372 $ $ 1,069,330 $ 1,580,180 $ 1,439,670 $ 1,571,038 Expenditures by Fund:
101 General Fund 1,083,372 1,069,330 1,175,390 1,079,450 1,192,903 202 Gas Tax Fund - - 74,910 45,070 141,060
215 Prop. C Transit Fund - - - - -
246 Measure W Fund - 329,880 - 315,150 237,075
Total by Fund 1,083,372 $ $ 1,069,330 $ 1,580,180 $ 1,439,670 $ 1,571,038 101-48-4001-0000 Full Time Salaries 378,968 415,191 450,455 450,455 450,981 101-48-4004-0000 Overtime 27,333 35,921 - - -
101-48-4006-0000 Medicare 5,802 6,319 6,532 6,532 6,539 101-48-4008-3080 Retirement-457 Plan 3,900 3,598 7,400 7,400 7,200 101-48-4008-6160 Retirement-PERS 127,372 48,955 54,698 54,698 50,383 101-48-4010-0000 Cafeteria Benefit 78,433 83,089 88,145 88,145 109,900 101-48-4013-0000 Uniform Allowance 1,650 1,650 1,750 1,750 1,750 Total Personnel 623,458 $ $ 594,723 $ 608,980 $ 608,980 $ 626,753 101-48-4150-0000 Other Contract Services 88,633 65,836 185,900 93,420 151,900 101-48-4150-9020 Contracted Street Sweeping 145,818 181,599 162,750 162,000 170,890 101-48-4316-0000 Equipment Repair & Maintenance 2,152 2,792 2,200 4,000 2,500 101-48-4376-0000 Materials & Supplies 75,982 54,182 61,700 61,000 82,900 101-48-4452-0000 Small Tools 891 1,168 - - -
101-48-4500-1980 Utilities-Electricity 114,484 139,111 136,200 133,000 140,300 101-48-4508-0000 Vehicle Repair & Maintenance 31,954 29,919 17,660 17,050 17,660 202-48-4150-9020 Contracted Street Sweeping - - 74,910 45,070 141,060 246-48-4150-9020 Contracted Street Sweeping - 329,880 - 315,150 237,075 Total Services & Supplies 459,914 $ $ 474,608 $ 971,200 $ 830,690 $ 944,285 Total Operating Expenditures 1,083,372 $ $ 1,069,330 $ 1,580,180 $ 1,439,670 $ 1,571,038 FY 2025-26
Operating Budget Summary
Operating Budget Detail

PARKS AND PUBLIC WORKS - STREETS
159
PAGE 175 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 393,429 362,161 433,092 433,092 461,158
Services & Supplies 143,190 207,187 212,111 200,535 207,620 Total by Type $ 536,619 $ 569,348 $ 645,203 $ 633,627 $ 668,778 Expenditures by Fund:
101 General Fund 527,478 552,782 636,703 633,627 668,778 221 SB1383 Grant 3,4 82 16,142 - - -
281 Donations Fund 5,659 425 8,500 - -
Total by Fund $ 536,619 $ 569,348 $ 645,203 $ 633,627 $ 668,778 101-50-4001-0000 Full Time Salaries 227,877 234,959 2 75,320 27 5,320 28 9,305 101-50-4002-0000 Part Time Wages - 1,733 1 9,547 1 9,547 2 1,069 101-50-4004-0000 Overtime 4,306 8,885 500 500 500
101-50-4006-0000 Medicare 3,155 3,327 4 ,283 4 ,283 4 ,508 101-50-4008-3080 Retirement-457 Plan 900 784 3 ,600 3 ,600 3 ,600 101-50-4008-6050 Retirement-PARS - 65 733 733 790
101-50-4008-6160 Retirement-PERS 77,612 23,729 2 8,617 2 8,617 3 0,447 101-50-4010-0000 Cafeteria Benefit 78,604 87,704 9 9,092 9 9,092 10 9,539 101-50-4013-0000 Uniform Allowance 975 975 1 ,400 1 ,400 1 ,400 Total Personnel $ 393,429 $ 362,161 $ 433,092 $ 433,092 $ 461,158 101-50-4150-0000 Other Contract Services 9,02 5 3,396 11,000 10,400 11,000 101-50-4316-0000 Equipment Repair & Maintenance - - 500 500 500 101-50-4376-0000 Materials & Supplies 25,931 25,796 22,600 20,960 23,700 101-50-4404-0000 Plants 3,803 5,050 5,000 4,000 5,000
101-50-4452-0000 Small Tools 25 231 - - -
101-50-4500-4950 Utilities-Natural Gas 524 441 575 400 575 101-50-4500-9025 Utilities-Telecommunications 2,17 4 2,236 2,275 2,275 2,345 101-50-4500-9460 Utilities-Water 72,365 141,709 153,661 150,000 154,500 FY 2025-26
Operating Budget Summary
Operating Budget Detail

PARKS AND PUBLIC WORKS - PARKS
160
PAGE 176 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
FY 2025-26

PARKS AND PUBLIC WORKS - PARKS
101-50-4508-0000 Vehicle Repair & Maintenance 20,202 11,762 8,000 12,000 10,000 221-50-4376-000 Supplies 3,482 16,142 - - -
281-50-4206-9400 Bldg. Rep & Maint-War Memorial - 425 - - - 281-50-4399-0000 Non-Capitalized Equipment 5,659 - 8,500 - - Total Services & Supplies $ 143,190 $ 207,187 $ 212,111 $ 200,535 $ 207,620 Total Operating Expenditures $ 536,619 $ 569,348 $ 645,203 $ 633,627 $ 668,778 161
PAGE 177 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 494,707 493,736 475,735 475,737 519,437
Services & Supplies 608,580 729,802 722,882 689,477 790,050 Total by Type 1,103,287 $ $ 1,223,538 $ 1,198,617 $ 1,165,214 $ 1,309,487 Expenditures by Fund:
101 General Fund 1,103,287 1,223,538 1,198,617 1,165,214 1,309,487 Total by Fund 1,103,287 $ $ 1,223,538 $ 1,198,617 $ 1,165,214 $ 1,309,487 101-52-4001-0000 Full Time Salaries 305,910 346,250 335,867 335,867 378,223 101-52-4004-0000 Overtime 14,922 19,137 4,000 4,000 4,500 101-52-4006-0000 Medicare 4,468 5,031 5,465 5,467 5,549 101-52-4008-3080 Retirement-457 Plan 2,600 2,429 4,800 4,800 4,800 101-52-4008-6160 Retirement-PERS 76,572 32,645 36,226 36,226 36,786 101-52-4010-0000 Cafeteria Benefit 89,260 87,270 87,977 87,977 88,179 101-52-4013-0000 Uniform Allowance 975 975 1,400 1,400 1,400 Total Personnel 494,707 $ $ 493,736 $ 475,735 $ 475,737 $ 519,437 101-52-4150-0000 Other Contract Services 375,879 368,808 349,340 341,967 431,250 101-52-4316-0000 Equipment Repair & Maintenance 1,000 - 1,000 650 1,000 101-52-4376-0000 Materials & Supplies 10,862 8,963 11,100 10,950 11,600 101-52-4404-0000 Plants 4,309 3,216 4,000 3,760 4,000
101-52-4452-0000 Small Tools 750 - - - -
101-52-4500-9460 Utilities-Water 183,456 325,716 345,442 320,600 330,200 101-52-4508-0000 Vehicle Repair & Maintenance 32,324 23,098 12,000 11,550 12,000 Total Services & Supplies 608,580 $ $ 729,802 $ 722,882 $ 689,477 $ 790,050 Total Operating Expenditures 1,103,287 $ $ 1,223,538 $ 1,198,617 $ 1,165,214 $ 1,309,487 FY 2025-26
Operating Budget Summary
Operating Budget Detail:

PARKS AND PUBLIC WORKS - GROUNDS
162
PAGE 178 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - 166,588
Services & Supplies 225,438 278,383 289,190 302,250 307,260 Total by Type $ 225,438 $ 278,383 $ 289,190 $ 302,250 $ 473,848 Expenditures by Fund: Personnel - - - - 166,588
101 General Fund 225,438 278,383 289,190 302,250 307,260 Total by Fund $ 225,438 $ 278,383 $ 289,190 $ 302,250 $ 473,848 GL # Personnel
101-53-4001-0000 Full Time Salaries - - - - 109,791
101-53-4006-0000 Medicare - - - - 1,592
101-53-4008-3080 Retirement - 457 Plan - - - - 1,200
101-53-4008-6160 Retirement - PERS - - - - 14,664
101-53-4010-0000 Cafeteria Benefit - - - - 38,991
101-53-4013-0000 Uniform Allowance - - - - 350
Total Personnel - - - - 166,588
101-53-4150-0000 Other Contract Services 127,903 145,958 149,115 148,720 133,185 101-53-4206-0000 Building Repair & Maintenance 67,654 98,855 101,100 114,555 139,615 101-53-4376-0000 Materials & Supplies 29,881 33,570 38,475 38,475 33,960 101-53-4508-0000 Vehicle Repair & Maintenance - - 500 500 500 Total Services & Supplies $ 225,438 $ 278,383 $ 289,190 $ 302,250 $ 307,260 Total Operating Expenditures $ 225,438 $ 278,383 $ 289,190 $ 302,250 $ 473,848 FY 2025-26
Operating Budget Summary
Operating Budget Detail
PARKS AND PUBLIC WORKS - BLDG MAINT.
163
PAGE 179 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
164
PAGE 180 of 671
Community Services
Department
165
PAGE 181 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
166
PAGE 182 of 671

DEPARTMENT PURPOSE
The mission of the Community Services Department (CSD) is to enrich the community through quality-of-life programming, services, and events; promote active lifestyles; connect people to people, and people to nature; and support literacy and lifelong learning at the Crowell Public Library.

DEPARTMENT DESCRIPTION
The Community Services Department is committed to exemplary customer service and community-driven quality-of-life programming. Through its Recreation and Library Divisions, the Department’s programming and services inspire community connectedness, active living, and safe recreational and knowledge-discovery opportunities. The Department leads the City in community collaborations by leveraging the talents and resources of over 20 community partners and stakeholder partners.

The Recreation Division provides a range of early childhood and youth activities to further safe, healthy, and creative outlets; offers an array of social, recreational, and fitness-oriented activities for adults of all interests and ages; and organizes year-round events that further community connections. The Division partners with individuals and organizations to offer exciting recreational services via staff and contractor led programming. The Division also operates the City’s recreational facilities, such as the San Marino Community Center, Lacy Park Gatehouse, and historic Thurnher House also at Lacy Park. In addition, the Division coordinates both indoor and outdoor facility rental use by individuals, the community, and private / non-profit groups.

The Crowell Public Library (Library Division) fulfills its commitment to supporting literacy, lifelong learning, and knowledge acquisition by providing print and digital materials that meet the community’s educational, professional, and recreational information needs. The Library also offers programs for all ages to apply research-based literacy practices, provides opportunities for cultural enrichment, and creates a sense of community through shared experiences. The Division liaisons with the San Marino Public Library Foundation and the Friends of the Crowell Public Library, in which the role of both non-profit organizations is to support the mission and service delivery of the Library.

COMMUNITY SERVICES DEPARTMENT
167
PAGE 183 of 671
FISCAL YEAR 2025-26 ACCOMPLISHMENTS
 Successfully procured and/or refurbished items related to Phase II of the approved Library Replacement Furniture CIP project.
 Completed Year 2 of the Library’s collection refresh by evaluating and replacing approximately one-third of underutilized titles with materials that are relevant and in demand, ensuring the collection reflects community interests and needs.  Successfully worked in collaboration with the City Manager’s Office and Parks & Public Works Department to fully execute the celebration of Lacy Park’s 100th Anniversary as a Priority Initiative.
 Enhanced public and participant safety at the 4th of July Parade through collaboration with the 4th of July Committee, including the installation of safety barriers along the parade route.
 Implemented updated fees in alignment with the City’s fee study recommendations.  Expanded senior program offerings by introducing new recreational and social activities, including Mahjong, Ping Pong, and Lawn Bowling, to encourage engagement and active lifestyles among older adults.
 Increased utilization of the San Marino Community Center through expanded programming and facility rentals.

FISCAL YEAR 2026-27 OBJECTIVES
 In partnership with the San Marino Unified School District, develop and administer a Memorandum of Understanding to implement state-mandated Senate Bill No. 321, Student Success Card Initiative, that establishes the Local Public Library Partnership Program for the purposes of ensuring that all pupils have access to a local public library by the 3rd grade.
 Enhance summer programming by introducing two movie nights to expand community engagement and recreational opportunities.
 Re-envision and strengthen the Teen Advisory Group (TAG) program to increase youth engagement, leadership development, and volunteer participation in the Department.  Successfully update and execute the Memorandum of Understanding with the Friends of the Crowell Public Library.
 Implement Phase 1 of the approved Computer Replacement CIP project by procuring and replacing 4 of the 24 public computers at the Crowell Public Library.  As part of a 3-year plan, complete Year 3 of the refresh to the Library’s collection by 1/3 by evaluating and replacing unused titles with titles that are relevant and in demand to ensure that the collection reflects community interest and need. 168
PAGE 184 of 671

OPERATIONAL DASHBOARD
Description FY 2024-25
Total
FY 2024-25
Year to Date
(July – April)
FY 2025-26
Year to Date
(July – April)
Programs Offered 720 596 628
Total Participants 35,707 31,920 33,260
Circulation 167,719 137,181 151,679
Digital Catalog (eBooks) 15,745 12,877 15,791
In-Person 151,974 124,304 135,410
Rental Bookings 346 255 334
169
PAGE 185 of 671
61 33
79 57
37 34
109
53 112
53 12,602
3,514
1,443
3,573
677
1,788 1,636 2,003
1,413
4,611
0 2,000
4,000
6,000
8,000
10,000
12,000
14,000
0 20
40 60
80 100
120
Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 FY 25-26 Programs and Participants
Prograns Offered Total Participants
14,175 15,142
13,806 12,529 13,219
11,394
14,272
12,481
14,451 13,941
1,700
1,687
1,529
1,511
1,519
1,677
1,686
1,364
1,543 1,575
0 2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
18,000
Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 FY 25-26 Circulation
Circulation (In Person) Circulation (Digital Catalog)
170
PAGE 186 of 671
Community Services Director
Library Services
Library Manager
Adult Services Librarian II
Librarian (P/T)
Library Assistants (P/T)
Youth Services Librarian II
Librarian (P/T)
Library Assistants (P/T)
Monitors (P/T)
Librarian II
Clerks (P/T)
Library Circulation Supervisor
Library Assistant (P/T)
Clerks (P/T)
Page (P/T)
Recreation Services
Recreation Manager
1Recreation Supervisor
Child Development
Specialists (P/T)
Recreation Specialists
(P/T)
Program Leaders (P/T)
Building Attendants (P/T)
Recreation Coordinator (P/T)
Child Development
Specialist (P/T)
Recreation Specialists
(P/T)
Program Leaders (P/T)
Park Attendants (P/T)
Recreation Coordinator (P/T)
Recreation Specialist
(P/T)
Program Leaders (P/T)
Administrative Services
Management
Analyst
Clerk Typist II
Community Services
1 Frozen Position
171
PAGE 187 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Total Full-Time FTE 12.00 12.00 12.00 12.00 10.00
Total Part-Time FTE 25.04 24.43 20.52 20.52 18.33
Total Community Services FTE 37.04 36.43 32.52 32.52 28.33 Expenditures by Type:

Personnel 2,657,160 2,693,103 2,881,175 2,776,046 2,606,016 Services & Supplies 1,050,937 1,051,105 1,140,997 1,064,056 1,066,803 Total by Type $ 3,708,097 $ 3,744,208 $ 4,022,172 $ 3,840,102 $ 3,672,818 Expenditures by Fund:
101 General Fund 3,532,742 3,541,050 3,754,025 3,608,664 3,400,099 104 4th of July Fund 81,309 91,068 90,256 88,612 97,101 204 CDBG Fund 7,664 11,274 12,000 4,475 -
207 Prop. A Transit Fund 38,538 41,088 49,713 49,000 42,056 281 Donations Fund 47,063 57,308 114,178 87,351 129,762 Workers' Compensation Fund 781 595 2,420 2,000 2,000 3,800 Total by Fund $ 3,708,097 $ 3,744,208 $ 4,022,172 $ 3,840,102 $ 3,672,818

COMMUNITY SERVICES DEPARTMENT - SUMMARY
FY 2025-26
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary
Community Services Department
172
PAGE 188 of 671
Community Services
Department –
Administration
173
PAGE 189 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
174
PAGE 190 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Full-Time
Community Services Director 1.00 1.00 1.00 1.00 1.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Recreation Supervisor - 1.00 1.00 1.00 -
Recreation Coordinator 1.00 - - - -
Facilities Supervisor 1.00 1.00 1.00 1.00 -
Building Attendant (Part-Time) 1.68 1.68 1.93 1.93 1.93 Total Full-Time FTE 4.00 4.00 4.00 4.00 2.00
Total Part-Time FTE 1.68 1.68 1.93 1.93 1.93
Total FTE 5.68 5.68 5.93 5.93 3.93
Expenditures by Type:

Personnel 627,092 725,076 772,149 772,149 473,781
Services & Supplies 96,939 92,174 97,345 89,608 96,561
Total by Type 724,031$ 817,250$ 869,494$ $ 861,757 $ 570,342 Expenditures by Fund:
101 General Fund 724,031 817,250 869,494 861,757 570,342 Total by Fund 724,031$ 817,250$ 869,494$ $ 861,757 $ 570,342 Expenditures by Division:

Administration Personnel 627,092 725,076 772,149 772,149 473,781 Services & Supplies 96,939 92,174 97,345 89,608 96,561
Total by Type 724,031$ 817,250$ 869,494$ $ 861,757 $ 570,342 Total by Division 724,031$ 817,250$ 869,494$ $ 861,757 $ 570,342

COMMUNITY SERVICES - ADMINISTRATION
FY 2025-26
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary
175
PAGE 191 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 627,092 725,076 772,149 772,149 473,781
Services & Supplies 96,939 92,174 97,345 89,608 96,561
Total by Type $ 724,031 $ 817,250 $ 869,494 $ 861,757 $ 570,342 Expenditures by Fund:
101 General Fund 7 24,031 817,250 869,494 861,757 570,342 Total by Fund $ 724,031 $ 817,250 $ 869,494 $ 861,757 $ 570,342 GL # Personnel
101-59-4001-0000 Full Time Salaries 428,301 487,201 513,031 513,031 299,382 101-59-4002-0000 Part Time Salaries 62,970 85,452 98,774 98,774 102,997 101-59-4004-0000 Overtime 4,097 6,663 5,200 5,200 5,400 101-59-4006-0000 Medicare 6,761 7,886 8,947 8,947 5,912 101-59-4008-3080 Retirement- 457 Plan 3,550 3,588 6,200 6,200 3,600 101-59-4008-6050 Retirement- PARS 626 6 76 3,704 3,704 3,862 101-59-4008-6160 Retirement - PERS 56,523 58,181 53,295 53,295 29,887 101-59-4010-0000 Cafeteria Benefit 64,264 75,129 80,248 80,248 20,341 101-59-4012-0000 Auto Allowance - - 2,400 2,400 2,400
101-59-4013-0000 Uniform Allowance - 3 00 350 350 -
Total Personnel $ 627,092 $ 725,076 $ 772,149 $ 772,149 $ 473,781 GL # Services & Supplies
101-59-4150-0000 Other Contract Services 17,016 19,176 21,656 19,176 20,047 101-59-4150-0500 Other Contract Services - IT 18,742 18,907 19,770 19,577 20,468 101-59-4376-0000 Materials & Supplies 3,643 2,622 3,500 3,500 3,605 101-59-4396-0000 Memberships & Dues 4,035 4,378 4,919 4,904 5,329 101-59-4412-0000 Postage 7,353 7,431 7,915 7,800 8,034
101-59-4420-0000 Printing 27,529 27,229 29,964 27,240 27,240 101-59-4468-0000 Staff Development 6,080 5,379 3,405 3,010 2,770

COMMUNITY SERVICES - ADMINISTRATION
FY 2025-26
Operating Budget Summary
Operating Budget Detail
176
PAGE 192 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed

COMMUNITY SERVICES - ADMINISTRATION
FY 2025-26
101-59-4480-0000 Travel & Meetings 7,582 4,748 3,717 1,902 6,817 101-59-4492-0000 Uniforms 4,959 2,303 2,500 2,500 2,250 Total Services & Supplies $ 96,939 $ 92,174 $ 97,345 $ 89,608 $ 96,561 Total Operating Expenditures $ 724,031 $ 817,250 $ 869,494 $ 861,757 $ 570,342 177
PAGE 193 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
178
PAGE 194 of 671
Community Services
Department –
Recreation
179
PAGE 195 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Full-Time
Recreation Manager 1.00 1.00 1.00 1.00 1.00
Recreation Supervisor 1.00 1.00 1.00 1.00 1.00
Clerk Typist II 1.00 1.00 1.00 1.00 1.00
Part-Time
Maintenance Assistant - - - - -
Child Development Specialist 0.91 0.91 1.08 1.08 0.34
Recreation Coordinator 0.19 0.19 0.56 0.56 1.13
Recreation Supervisor 0.38 0.42 - - -
Recreation Specialist 6.99 6.35 4.90 4.90 2.87
Recreation Program Leader 0.65 0.64 0.24 0.24 0.22
Lifeguards 0.87 0.87 - - -
Water Safety Instructors 0.52 0.52 - - -
Park Attendants 0.56 0.56 0.56 0.56 0.56
Total Full-Time FTE 3.00 3.00 3.00 3.00 3.00
Total Part-Time FTE 11.07 10.46 7.34 7.34 5.12
Total FTE 14.07 13.46 10.34 10.34 8.12
Expenditures by Type:

Personnel 860,710 812,115 879,284 879,284 798,738
Services & Supplies 587,401 581,959 640,593 592,712 581,391 Total by Type 1,448,111$ $ 1,394,074 $ 1,519,877 $ 1,471,996 $ 1,380,129 Expenditures by Fund:
101 General Fund 1,317,967 1,245,373 1,350,280 1,322,808 1,234,872 104 4th of July Fund 81,309 91,068 90,256 88,612 97,101 204 CDBG Fund 7,664 11,274 12,000 4,475 -
207 Prop. A Transit Fund 38,538 41,088 49,713 49,000 42,056 Restricted Donations Fund 1,852 281 2,851 15,628 5,101 2,300 Workers' Compensation Fund 781 595 2,420 2,000 2,000 3,800 Total by Fund 1,448,111$ $ 1,394,074 $ 1,519,877 $ 1,471,996 $ 1,380,129 FY 2025-26
Operating Budget Summary
Authorized Positions (Full-Time Equivalents)

RECREATION DIVISION - SUMMARY
180
PAGE 196 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
FY 2025-26

RECREATION DIVISION - SUMMARY
Expenditures by Division:

Administration Personnel 444,885 465,424 479,975 479,975 544,128 Services & Supplies 51,360 39,353 38,279 35,731 35,457
Total by Type $ 496,245 $ 504,777 $ 518,254 $ 515,706 $ 579,585 Aquatics Personnel 77,323 47,384 - - -
Services & Supplies 22,101 8,186 - - -
Total by Type $ 99,424 $ 55,570 $ - $ - $ -
Youth Personnel 235,034 223,655 280,602 280,602 126,646 Services & Supplies 67,483 72,564 84,311 77,283 66,471
Total by Type $ 302,517 $ 296,219 $ 364,913 $ 357,885 $ 193,117 Adult Personnel 15,704 4,684 29,050 29,050 37,333
Services & Supplies 24,158 34,400 41,812 35,548 31,446
Total by Type $ 39,862 $ 39,084 $ 70,862 $ 64,598 $ 68,779 Community Events & Personnel 37,070 25,923 24,325 24,325 28,057 Cultural Enrichment Services & Supplies 216,354 205,600 240,422 213,324 237,264 Total by Type $ 253,424 $ 231,523 $ 264,747 $ 237,649 $ 265,321 Contract Classes Personnel 6 - - - -
Services & Supplies 130,658 107,701 116,725 108,000 117,369 Total by Type 130,664$ $ 107,701 $ 116,725 $ 108,000 $ 117,369 Facilities & Rentals Personnel 50,688 45,045 65,332 65,332 62,574 Services & Supplies 75,287 114,155 119,044 122,826 93,384 Total by Type 125,975$ $ 159,200 $ 184,376 $ 188,158 $ 155,958 Total by Division 1,448,111$ $ 1,394,074 $ 1,519,877 $ 1,471,996 $ 1,380,129 181
PAGE 197 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 444,885 465,424 479,975 479,975 544,128
Services & Supplies 51,360 39,353 38,279 35,731 35,457
Total by Type $ 496,245 $ 504,777 $ 518,254 $ 515,706 $ 579,585 Expenditures by Fund:
101 General Fund 495,464 501,806 516,254 513,706 575,785 281 Donations Fund - 551 - - -
Workers' Compensation Fund 781 2, 420 595 2,000 2,000 3,800 Total by Fund $ 496,245 $ 504,777 $ 518,254 $ 515,706 $ 579,585 GL # Personnel
101-60-4001-0000 Full Time Salaries 317,892 341,609 360,522 360,522 362,028 101-60-4002-0000 Part Time Wages 9, 536 7,829 - - 42,994 101-60-4004-0000 Overtime 347 738 500 500 700
101-60-4006-0000 Medicare 4, 647 4,922 5,235 5,235 5,883 101-60-4008-6050 Retirement - PARS 99 205 - - 1,612
101-60-4008-6160 Retirement - PERS 46,115 41,344 44,283 44,283 48,367 101-60-4008-3080 Retirement- 457 Plan 3,900 4,843 5,000 5,000 4,800 101-60-4010-0000 Cafeteria Benefit 61,568 61,073 62,435 62,435 73,944 101-60-4014-0000 Unemployment Payments - 440 - - -
595-60-4015-0001 Workers' Comp Current Employee 781 2, 920 2,000 2,000 3,800 595-60-4015-0002 Workers' Comp Past Employees - (500) - - - Total Personnel $ 444,885 $ 465,424 $ 479,975 $ 479,975 $ 544,128 GL # Services & Supplies
101-60-4150-0000 Other Contract Services 34,032 25,070 23,533 22,604 24,282 101-60-4316-0000 Equipment Repair & Maintenance 5,697 6,197 6,156 6,757 5,450 101-60-4324-0000 Facility Rental 893 653 - - -
FY 2025-26
Operating Budget Summary
Operating Budget Detail

RECREATION DIVISION - ADMINISTRATION
182
PAGE 198 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
FY 2025-26

RECREATION DIVISION - ADMINISTRATION
101-60-4376-0000 Materials & Supplies 5, 577 3,120 4,200 2,000 2,700 101-60-4398-0000 Mileage 393 312 50 - -
101-60-4420-0000 Printing 1 ,720 1,745 1,740 1,220 625
101-60-4508-0000 Vehicle Repair & Maintenance 3,048 1,706 2,600 3,150 2,400 281-60-4376-0000 Recreation Supplies - 551 - - -
Total Services & Supplies $ 51,360 $ 39,353 $ 38,279 $ 35,731 $ 35,457 Total Operating Expenditures $ 496,245 $ 504,777 $ 518,254 $ 515,706 $ 579,585 183
PAGE 199 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 235,034 223,655 280,602 280,602 126,646
Services & Supplies 67,483 72,564 84,311 77,283 66,471
Total by Type $ 3 02,517 $ 296,219 $ 364,913 $ 357,885 $ 193,117 Expenditures by Fund:
101 General Fund 270,342 263,291 325,330 318,385 162,884 Prop. A Transit Fund 32,175 207 32,928 39,583 39,500 30,233 Total by Fund $ 3 02,517 $ 296,219 $ 364,913 $ 357,885 $ 193,117 GL # Personnel
101-62-4002-0000 Part Time Wages 199,589 204,980 271,602 271,602 118,143 101-62-4004-0000 Overtime 1,221 - - - -
101-62-4006-0000 Medicare 2,764 2,847 1,855 1,855 1,713 101-62-4008-6050 Retirement-PARS 2,315 3,336 3,571 3,571 4,430 101-62-4008-6160 Retirement-PERS 29,145 12,492 3,574 3,574 2,360 Total Personnel $ 2 35,034 $ 223,655 $ 280,602 $ 280,602 $ 126,646 GL # Services & Supplies
101-62-4376-0000 Materials & Supplies 19,678 15,773 21,180 14,193 17,324 101-62-4486-0000 Trips & Events 15,357 23,755 23,548 23,500 18,614 101-62-4500-9025 Utilities-Telephone 273 108 - 90 300
207-62-4208-0000 Bus Transportation 32,175 32,928 39,583 39,500 30,233 Total Services & Supplies $ 6 7,483 $ 72,564 $ 84,311 $ 77,283 $ 66,471 Total Operating Expenditures $ 3 02,517 $ 296,219 $ 364,913 $ 357,885 $ 193,117 FY 2025-26
Operating Budget Summary
Operating Budget Detail

RECREATION DIVISION - YOUTH
184
PAGE 200 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 1 5,704 4,684 29,050 29 ,050 37,333
Services & Supplies 2 4,158 34,400 41,812 35 ,548 31,446 Total by Type $ 39,862 $ 39,084 $ 70,862 $ 64,598 $ 68,779 Expenditures by Fund:
101 General Fund 2 5,835 19,650 48,732 50 ,623 56,956
204 CDBG Fund 7,664 11,274 12,000 4,475 -
207 Prop. A Transit Fund 6,363 8,160 10,130 9,500 11,823 Total by Fund $ 39,862 $ 39,084 $ 70,862 $ 64,598 $ 68,779 GL # Personnel
101-64-4002-0000 Part-Time Salaries 554 4,257 27,614 27 ,614 35,487 204-64-4002-0000 Part-Time Salaries 147 - - - -
101-64-4006-0000 Medicare 8 59 400 400 515
204-64-4006-0000 Medicare 2 - - - -
101-64-4008-6050 Retirement-PARS 4 73 1,036 1,036 1,331 204-64-4008-6050 Retirement-PARS 5 - - - -
101-64-4008-6160 Retirement-PERS 1 4,984 295 - - -
Total Personnel $ 15,704 $ 4,684 $ 29,050 $ 29,050 $ 37,333 GL # Services & Supplies
101-64-4102-0000 Contracted Teacher Services (200) 200 - 1 0,000 7,600 101-64-4376-0000 Materials & Supplies 3,880 5,333 4,766 3,808 1,023 101-64-4486-0000 Trips & Events 6,605 9,433 14,916 7,765 11,000 204-64-4150-0000 Other Contract Services 7,510 11,274 12,000 4,475 - 207-64-4208-0000 Bus Transportation 6,363 8,160 10,130 9,500 11,823 Total Services & Supplies $ 24,158 $ 34,400 $ 41,812 $ 35,548 $ 31,446 Total Operating Expenditures $ 39,862 $ 39,084 $ 70,862 $ 64,598 $ 68,779 FY 2025-26
Operating Budget Summary
Operating Budget Detail

RECREATION DIVISION - ADULT
185
PAGE 201 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 37,070 25,923 24,325 24,325 28,057
Services & Supplies 216,354 205,600 240,422 213,324 237,2 64 Total by Type $ 253,424 $ 231,523 $ 264,747 $ 237,649 $ 265,321 Expenditures by Fund:
101 General Fund 170,263 138,155 158,863 143,936 165,9 20 104 4th of July Fund 81,309 91,068 90,256 88,612 97,101 281 Donations Fund 1,852 2,300 15,628 5,101 2,300
Total by Fund $ 253,424 $ 231,523 $ 264,747 $ 237,649 $ 265,321 GL # Personnel
101-66-4001-0000 Full Time Wages
101-66-4002-0000 Part Time Wages 13,270 15,061 18,559 18,559 22,168 104-66-4001-0000 Full Time Wages (4th of July) 1,306 3,588 - - - 104-66-4002-0000 Part Time Wages (4th of July) 5,944 3,691 4,564 4,564 4,500 101-66-4006-0000 Medicare 183 208 269 269 3 21
104-66-4006-0000 Medicare (4th of July) 102 102 66 66 66 101-66-4008-6050 Retirement-PARS 182 218 696 696 8 31
104-66-4008-6050 Retirement-PARS (4th of July) 169 112 171 171 - 101-66-4008-6160 Retirement-PERS 15,425 1,021 - - -
104-66-4008-6160 Retirement-PERS (4th of July) 291 464 - - 171 104-66-4008-3080 Retirement - 457 Plan - 70 - - -
104-66-4010-0000 Cafeteria Benefits (4th of July) 198 1,388 - - - Total Personnel $ 37,070 $ 25,923 $ 24,325 $ 24,325 $ 28,057 GL # Services & Supplies
101-66-4150-0000 Other Contract Services 63,107 65,162 74,660 63,957 81,017 101-66-4308-0000 Equipment Rental 43,969 27,624 34,555 33,133 31,936 101-66-4324-0000 Facility Rental 1,720 - 1,720 1,505 1,720 101-66-4356-0000 Liability Insurance Premium 3,709 2,947 3,025 3,276 3,396 101-66-4376-0000 Materials & Supplies 28,698 25,914 25,379 22,541 24,531 FY 2025-26
Operating Budget Summary
Operating Budget Detail
RECREATION DIVISION - COMM. EVENTS
186
PAGE 202 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
FY 2025-26
RECREATION DIVISION - COMM. EVENTS
104-66-4150-0000 Other Contract Services (4th of July) 43,390 47,888 50,917 50,649 58,655 104-66-4308-0000 Equipment Rental (4th of July) 15,015 18,691 20,884 19,355 19,355 104-66-4356-0000 Liability Insurance (4th of July) 3,369 5,492 2,775 2,775 3,200 104-66-4376-0000 Materials & Supplies (4th of July) 7,496 5,332 6,654 6,654 6,654 104-66-4420-0000 Printing (4th of July) 4,029 4,251 4,225 4,378 4,500 281-66-4376-0002 Materials & Supplies (Track Meet) 1,852 2,000 2,000 2,000 2,000 281-66-4376-0100 Materials & Supplies (Lacy Park Centennial) - - 13,328 2,801 - 281-66-4150-0000 Contract Services (Memorial Day) - 300 300 300 300 Total Services & Supplies $ 216,354 $ 205,600 $ 240,422 $ 213,324 $ 237,264 Total Operating Expenditures $ 253,424 $ 231,523 $ 264,747 $ 237,649 $ 265,321 187
PAGE 203 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 6 - - - -
Services & Supplies 130,658 107,701 116,725 108,000 117,369 Total by Type $ 1 30,664 $ 1 07,701 $ 116,725 $ 108,000 $ 1 17,369 Expenditures by Fund:
101 General Fund 130,664 107,701 116,725 108,000 117,369 Total by Fund $ 1 30,664 $ 1 07,701 $ 116,725 $ 108,000 $ 1 17,369 GL # Personnel
101-68-4002-0000 Part Time Wages 6 - - - -
Total Personnel $ 6 $ - $ - $ - $ -
GL # Services & Supplies
101-68-4102-0000 Contracted Teacher Services 130,132 107,196 116,725 108,000 117,369 101-68-4376-0000 Materials & Supplies 526 506 - - -
Total Services & Supplies $ 1 30,658 $ 1 07,701 $ 116,725 $ 108,000 $ 1 17,369 Total Operating Expenditures $ 1 30,664 $ 1 07,701 $ 116,725 $ 108,000 $ 1 17,369 FY 2025-26
Operating Budget Summary
Operating Budget Detail

RECREATION DIVISION - CONTRACT CLASSES
188
PAGE 204 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 50,688 45,045 65,332 65,332 62,574
Services & Supplies 75,287 114,155 119,044 122,826 93,384 Total by Type $ 1 25,975 $ 1 59,200 $ 1 84,376 $ 188,158 $ 155,958 Expenditures by Fund:
101 General Fund 125,975 159,200 184,376 188,158 155,958 Total by Fund $ 1 25,975 $ 1 59,200 $ 1 84,376 $ 188,158 $ 155,958 GL # Personnel
Facilities
101-70-4002-0000 Part Time Wages 39,285 41,921 62,103 62,103 59,481 101-70-4006-0000 Medicare 562 592 900 900 86 2
101-70-4008-6050 Retirement-PARS 1,218 1,062 2,329 2,329 2,231 101-70-4008-6160 Retirement-PERS 9,623 1,470 - - -
Total Personnel $ 50,688 $ 45,045 $ 65,332 $ 65,332 $ 62,574 GL # Services & Supplies
101-70-4150-0000 Other Contract Services 12,300 22,375 29,332 28,752 29,382 101-70-4376-0000 Materials & Supplies 3,499 5,170 3,500 3,500 3,500 101-70-4500-1980 Utilities-Electricity 46,175 69,273 69,300 71,320 56,207 101-70-4500-4950 Utilities-Gas 1,301 1,339 1,323 1,466 1,052 101-70-4500-9025 Utilities-Telephone 5,747 5,795 5,589 5,548 1,389 101-70-4500-9460 Utilities-Water 6,265 10,202 10,000 12,240 1,854 Total Services & Supplies $ 75,287 $ 1 14,155 $ 1 19,044 $ 122,826 $ 93,384 Total Operating Expenditures $ 1 25,975 $ 1 59,200 $ 1 84,376 $ 188,158 $ 155,958 FY 2025-26
Operating Budget Summary
Operating Budget Detail

RECREATION DIVISION - FACILITIES & RENTALS
189
PAGE 205 of 671
Community Services
Department –
Library
190
PAGE 206 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Full-Time
Community Services Director - - - - -
Library Manager 1.00 1.00 1.00 1.00 1.00
Management Analyst - - - - -
Librarian II 3.00 3.00 3.00 3.00 3.00
Library Circulation Supervisor - - - - 1.00
Clerk Typist II 1.00 1.00 1.00 1.00 -
Recreation Supervisor - - - - -
Recreation Coordinator - - - - -
Part-Time
Librarian I 0.72 0.72 0.74 0.74 0.75
Librarian II - - - - -
Library Assistant 3.57 3.57 3.38 3.38 3.40
Library Clerk 6.71 6.71 6.00 6.00 6.00
Library Monitor 0.85 0.85 0.75 0.75 0.75
Library Page 0.44 0.44 0.38 0.38 0.38
Maintenance Assistant - - - - -
Total Full-Time FTE 5.00 5.00 5.00 5.00 5.00
Total Part-Time FTE 12.29 12.29 11.25 11.25 11.28
Total FTE 17.29 17.29 16.25 16.25 16.28
Expenditures by Type:

Personnel 1,169,358 1,155,912 1,229,742 1,124,613 1,333,497 Services & Supplies 366,597 376,972 403,058 381,736 388,850 Total by Type 1,535,955 $ $ 1,532,885 $ 1,632,800 $ 1,506,349 $ 1,722,347 Expenditures by Fund:
101 General Fund 1,490,744 1,478,428 1,534,250 1,424,099 1,594,885 281 Restricted Donations Fund 45,211 54,457 98,550 82,250 127,462 Total by Fund 1,535,955 $ $ 1,532,885 $ 1,632,800 $ 1,506,349 $ 1,722,347

LIBRARY DIVISION - SUMMARY
FY 2025-26
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary
191
PAGE 207 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed

LIBRARY DIVISION - SUMMARY
FY 2025-26
Expenditures by Division:

Administration Personnel 328,022 281,807 215,739 141,928 219,905 Services & Supplies 216,984 223,203 221,428 213,805 223,369 Total by Type 545,006 $ $ 505,010 $ 437,167 $ 355,733 $ 443,274 Adult Services Personnel 187,772 178,307 231,389 226,459 235,393 Services & Supplies 98,074 89,045 109,284 95,585 102,225 Total by Type 285,846 $ $ 267,352 $ 340,673 $ 322,044 $ 337,618 Children's Services Personnel 230,723 290,736 307,981 307,083 302,540 Services & Supplies 46,021 57,132 63,206 63,206 53,842
Total by Type 276,744 $ $ 347,868 $ 371,187 $ 370,289 $ 356,382 Processing Personnel 18,277 16,886 18,911 17,095 20,122 Services & Supplies 5,518 7,592 9,140 9,140 9,414
Total by Type 23,795 $ $ 24,478 $ 28,051 $ 26,235 $ 29,536 Circulation Personnel 404,564 388,176 455,722 432,048 555,536 Total by Type 404,564 $ $ 388,176 $ 455,722 $ 432,048 $ 555,536 Total by Division $ 1,535,955 $ 1,532,885 $ 1,632,800 $ 1,506,349 $ 1,722,347 192
PAGE 208 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 328,022 281,807 215,739 141,928 219,905
Services & Supplies 216,984 223,203 221,428 213,805 223,369 Total Operating Expenditures $ 545,006 $ 505,010 $ 437,167 $ 355,733 $ 443,274 Expenditures by Fund:
101 General Fund 533,024 498,158 433,167 355,033 436,274 281 Donations Fund 11,9 82 6,852 4,000 700 7,000
Total Operating Expenditures $ 545,006 $ 505,010 $ 437,167 $ 355,733 $ 443,274 GL # Personnel
101-90-4001-0000 Full Time Salaries 192,319 211,617 173,587 106,640 163,315 101-90-4002-0000 Part Time Wages 24 - - - -
101-90-4006-0000 Medicare 2,675 2,944 3,352 1,474 2,368 101-90-4008-3080 Retirement- 457 Plan - - 3, 800 - 2,400 101-90-4008-6050 Retirement-PARS ( 53) - - - -
101-90-4008-6160 Retirement -PERS 87,6 97 22,860 10,000 8,8 14 17,899 101-90-4010-0000 Cafeteria Benefit 44,476 44,386 25,000 25,000 33,923 101-90-4014-0000 Unemployment Payments 884 - - - -
Total Personnel $ 328,022 $ 281,807 $ 215,739 $ 141,928 $ 219,905 GL # Services & Supplies
101-90-4150-0000 Other Contract Services 6,449 9,230 6,366 5,385 5,547 101-90-4150-0500 Other Contract Services-IT 3 5,257 35,161 32,680 34,740 33,952 101-90-4206-0000 Building Repair & Maintenance 4,409 - - - - 101-90-4316-0000 Equipment Lease & Maintenance 10,719 9,207 9,611 13,805 12,783 101-90-4376-0000 Materials & Supplies 10, 744 7,437 7,000 4,500 5,000 101-90-4376-6055 Materials & Supplies-Passport Processing - - 2,000 2,000 2,060 101-90-4398-0000 Mileage 289 44 100 80 100
101-90-4412-0000 Postage 7,556 7,730 7,700 7,700 7,931
FY 2025-26
Operating Budget Summary
Operating Budget Detail

LIBRARY DIVISION - ADMINISTRATION
193
PAGE 209 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
FY 2025-26

LIBRARY DIVISION - ADMINISTRATION
101-90-4420-0000 Printing 2,246 280 2,000 1,450 1,250
101-90-4500-1980 Utilities-Electricity 117,548 131,841 135,000 125,000 128,750 101-90-4500-4950 Utilities-Natural Gas 846 817 938 6 78 698 101-90-4500-9025 Utilities-Telecommunications 3,324 3,543 3,634 3,528 3,634 101-90-4500-9460 Utilities-Water 5,614 11,061 10,400 14,238 14,665 281-90-4150-0500 Other Contract Services-IT 1 1,900 - - - - 281-90-4150-2575 Other Contract Serv- Friends - - - - 3,000 281-90-4376-0000 Materials & Supplies - 6,804 3,000 - - 281-90-4376-2575 Materials & Supplies- Friends - - - - 3,000 281-90-4399-1120 Non-Cap. Equipment-Crain Art Gallery 82 48 1,000 700 1,000 Total Services & Supplies $ 216,984 $ 223,203 $ 221,428 $ 213,805 $ 223,369 Total Operating Expenditures $ 545,006 $ 505,010 $ 437,167 $ 355,733 $ 443,274 194
PAGE 210 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 187,772 178,307 231,389 226,459 235,393
Services & Supplies 98,074 89,045 109,284 95 ,585 102,225 Total by Type $ 285,846 $ 267,352 $ 340,673 $ 322,044 $ 337,618 Expenditures by Fund:
101 General Fund 275,708 255,287 297,923 292,294 265,118 281 Donations Fund 10,138 12,065 42,750 29 ,750 72,500
Total by Fund $ 285,846 $ 267,352 $ 340,673 $ 322,044 $ 337,618 GL # Personnel
101-91-4001-0000 Full Time Salaries 92,262 100,982 10 4,504 1 33,137 108,679 101-91-4002-0000 Part Time Wages 62,369 52,804 97,498 5 8,505 96,710 101-91-4006-0000 Medicare 2,548 2,109 2,929 2,605 2 ,978 101-91-4008-3080 Retirement- 457 Plan - - 1,200 - 1 ,200 101-91-4008-6050 Retirement-PARS 3,388 1,980 3,656 2,018 3 ,627 101-91-4008-6160 Retirement-PERS 16,228 8,248 8,642 1 1,502 8 ,955 101-91-4010-0000 Cafeteria Benefit 10,977 12,185 12,960 1 8,692 13,244 Total Personnel $ 187,772 $ 178,307 $ 231,389 $ 226,459 $ 235,393 GL # Services & Supplies
101-91-4150-0000 Other Contract Services 2,000 1,850 2,000 2,000 2 ,000 101-91-4370-0335 Library Materials-Books 36,803 30,863 28,323 28 ,323 1 ,215 101-91-4370-1496 Library Materials-DVDs 268 - - - -
101-91-4370-1985 Library Mats-Electronic Resources 33,375 31,695 22,123 22 ,265 14,257 101-91-4370-6805 Library Mats-Print Subcriptions 14,092 12,572 14,088 13 ,247 12,253 101-91-4370-8585 Library Mats-Standing Orders 1,398 - - - - 281-91-4150-0000 Other Contract Services - 2,503 3,000 - 3 ,000 281-91-4150-2575 Other Contract Services - Friends 1,835 1,960 2,000 2,000 2 ,000 FY 2025-26
Operating Budget Summary
Operating Budget Detail

LIBRARY DIVISION - ADULT SERVICES
195
PAGE 211 of 671

LIBRARY DIVISION - ADULT SERVICES
281-91-4370-0000 Adult Materials-Other - - 22,250 17 ,250 35,500 281-91-4370-0776 Adult Chinese Language Mats. - - 2,500 2,500 2 ,500 281-91-4370-2575 Adult Materials-Friends 4,788 2,268 4,500 4,500 25,000 281-91-4376-0000 Materials & Supplies - 2,566 5,000 - - 281-91-4376-2575 Materials & Supplies-Friends 3,515 2,769 3,500 3,500 4 ,500 Total Services & Supplies $ 98,074 $ 89,045 $ 109,284 $ 95,585 $ 102,225 Total Operating Expenditures $ 285,846 $ 267,352 $ 340,673 $ 322,044 $ 337,618 196
PAGE 212 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 230,723 290,736 307,981 307,083 302,540
Services & Supplies 46, 021 57,132 63,206 63,206 53,842 Total by Type $ 276,744 $ 347,868 $ 371,187 $ 370,289 $ 356,382 Expenditures by Fund:
101 General Fund 253,653 312,329 319,387 318,489 308,420 281 Donations Fund 23,091 35,539 51,800 51,800 47,962
Total by Fund $ 276,744 $ 347,868 $ 371,187 $ 370,289 $ 356,382 GL # Personnel
101-92-4001-0000 Full Time Salaries 96, 869 105,088 108, 684 108, 684 113,713 101-92-4002-0000 Part Time Wages 6 4,184 124,866 132, 015 127, 391 116,129 101-92-4006-0000 Medicare 2,062 3,151 3,226 3,226 3,333 101-92-4008-3080 Retirement- 457 Plan 1,300 1,214 1,200 1,200 1,200 101-92-4008-6050 Retirement-PARS 1,764 3,889 4,268 4,026 4,355 101-92-4008-6160 Retirement-PERS 38, 887 16,799 14,542 17, 108 15,192 101-92-4008-6160 Cafeteria Benefit 25,657 35,729 44,046 45, 448 48,618 Total Personnel $ 230,723 $ 290,736 $ 307,981 $ 307,083 $ 302,540 GL # Services & Supplies
101-92-4150-0000 Other Contract Services 1,000 1,000 2,000 2,000 2,000 281-92-4150-0000 Other Contract Services - 3,134 - - -
281-92-4150-2575 Other Contract Services-Friends 4,440 4,945 7,000 7,000 5,000 101-92-4370-0000 Materials/Books/Media 21,930 20,592 9,406 9,406 3,880 281-92-4370-0000 Children's Materials-Other - - 1 6,800 16,800 17,962 281-92-4370-2575 Children's Materials-Friends 5,462 10,733 10,000 10,000 10,000 281-92-4376-0000 Supplies 3,746 5,829 5,000 5,000 5,000 281-92-4376-2575 Materials & Supplies-Friends 9,443 10,898 13,000 13,000 10,000 Total Services & Supplies $ 46,021 $ 57,132 $ 63,206 $ 63,206 $ 53,842 Total Operating Expenditures $ 276,744 $ 347,868 $ 371,187 $ 370,289 $ 356,382 FY 2025-26
Operating Budget Summary
Operating Budget Detail

LIBRARY DIVISION - CHILDRENS' SERVICES
197
PAGE 213 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 1 8,277 16 ,886 18 ,911 17 ,095 20,122
Services & Supplies 5,518 7,592 9,140 9,140 9,414
Total by Type $ 23,795 $ 24,478 $ 28,051 $ 26,235 $ 29,536 Expenditures by Fund:
101 General Fund 23 ,795 24 ,478 28 ,051 26 ,235 29,536 Total by Fund $ 23,795 $ 24,478 $ 28,051 $ 26,235 $ 29,536 GL # Personnel
101-93-4002-0000 Part Time Wages 1 7,374 16 ,052 17 ,976 1 6,228 19,128 101-93-4006-0000 Medicare 252 233 261 242 277
101-93-4008-6050 Retirement-PARS 651 602 674 625 717
Total Personnel $ 18,277 $ 16,886 $ 18,911 $ 17,095 $ 20,122 GL # Services & Supplies
101-93-4150-0000 Other Contract Services 867 1,003 2,140 2,140 2,204 101-93-4376-0000 Materials & Supplies 4,651 6,589 7,000 7,000 7,210 Total Services & Supplies $ 5,518 $ 7,592 $ 9,140 $ 9,140 $ 9,414 Total Operating Expenditures $ 23,795 $ 24,478 $ 28,051 $ 26,235 $ 29,536 FY 2025-26
Operating Budget Summary
Operating Budget Detail

LIBRARY DIVISION - PROCESSING
198
PAGE 214 of 671
FY 2023-24 FY 2024-25 FY 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Expenditures by Type:

Personnel 404,564 388,176 455,722 432,048 555,536
Total by Type 404,564 $ $ 388,176 $ 455,722 $ 432,048 $ 555,536 Expenditures by Fund:
101 General Fund 404,564 388,176 455,722 432,048 555,536 Total by Fund 404,564 $ $ 388,176 $ 455,722 $ 432,048 $ 555,536 GL # Personnel
101-94-4001-0000 Full Time Salaries 105,387 114,457 119,818 119,818 186,516 101-94-4002-0000 Part Time Wages 239,029 230,257 284,910 265,000 283,019 101-94-4006-0000 Medicare 4,579 4,890 5,869 5,230 6,808 101-94-4008-3080 Retirement- 457 Plan - - 1,200 - 2,400 101-94-4008-6050 Retirement-PARS 7,699 8,647 10,684 9, 500 10,613 101-94-4008-6160 Retirement-PERS 33,875 14,146 16,032 15, 000 21,749 101-94-4010-0000 Cafeteria Benefit 13,995 15,779 17,209 17, 500 44,431 Total Personnel 404,564 $ $ 388,176 $ 455,722 $ 432,048 $ 555,536 Total Operating Expenditures 404,564 $ $ 388,176 $ 455,722 $ 432,048 $ 555,536

LIBRARY - CIRCULATION
FY 2025-26
Operating Budget Summary
Operating Budget Detail
199
PAGE 215 of 671
Capital Budgets
200
PAGE 216 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
201
PAGE 217 of 671
Capital Equipment
Budget
202
PAGE 218 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
203
PAGE 219 of 671
5/20/2026 10:20 AM
2023-24 2024-25 2026-27
Actual Actual
Amended
Budget Estimated Proposed
Administration
591-11-4613-0550 Computer Replacements 25,970 35,629 38,371 38,371 22,000 591-11-4613-0561 Microsoft 365 Upgrade 29,003 - - - -
591-11-4613-0562 Citywide WiFi Upgrades 30,858 - - - -
591-11-4613-0563 PD Host Server Upgrade 34,559 - - - -
591-11-4613-0564 Critical IT Infrastructure & Security Maint. - 63,387 239,000 239,000 - 591-11-4613-0565 Council Meeting Broadcast Equipment - 49,913 49,460 49,461 - Subtotal Administration $ 120,390 $ 148,930 $ 326,831 $ 326,832 $ 22,000 Police Department
233-30-4613-9300 Police Capitalized Equipment-Vehicles 64,811 114,832 - - - 591-30-4613-0555 Taser Devices 7,329 - - - -
591-30-4613-0594 Detective Car Replacement 8,428 - - - - 228-30-4613-0002 Body Worn Camera Pilot Program - 61,947 18,053 18,052 - 233-30-4613-0003 Mobile Radios - - 232,000 232,000 -
218-30-4613-4700 Cap Equip-Mobile Data Terminal - - 109,206 109,206 - 233-30-4613-0000 Ballistic Protection Package 40,017 - - - - 233-30-4613-0001 Unmanned Aircraft System (UAS) 29,690 3,419 - - - 233-30-4613-0002 Body Worn Camera Pilot Program - - - - - 233-30-4613-0555 Taser Devices - - 28,604 28,604 -
233-30-4613-0004 Mobile Digital Computers - - - - 67,500 233-30-4613-0005 Radio Communications Repeater Antenna - - - - 20,000 Subtotal Police $ 150,275 $ 180,198 $ 387,863 $ 387,862 $ 87,500 Fire Department
591-34-4613-9300 Capitalized Equipment-Vehicles 14,930 140,424 470,296 20,296 1,353,000 591-34-4613-0563 Self-Contained Breathing Apparatus (SCBA) 224,336 84,011 - - - 591-34-4613-0564 Thermal Imaging Cameras - 9,895 5,500 5,500 - 591-34-4613-0565 Mobile Data Terminals - - - - 14,500
591-34-4613-0000 Capitalized Equipment - - - - 55,000
Subtotal Fire $ 239,266 $ 234,329 $ 475,796 $ 25,796 $ 1,422,500 Parks & Public Works
Fleet Division
591-42-4613-0450 Small Engine Replacement 2,016 8,289 1,711 1,711 5,000 591-42-4613-0500 Truck Tire Changing/Balance Machine -
- - - -
591-42-4613-0501 Multi-Year Fleet Leasing Program -
97,663 - - -
591-42-4613-0502 Fleet Vehicle Lift -
- 15,000 - -
Streets Division
591-48-4613-0000 Street Capitalized Equipment 127,060 11,623 - - -
591-48-4613-0500 Trailered Construction Traffic Msg Board 24,524 - - -
591-48-4613-0020 Pressure Washer -
-
16,500 16,500 -
591-48-4613-9301 Backhoe -
-
-
- 175,000
591-48-4613-9300 Capitalized Equipment - Vehicles -
-
-
- 20,000
Lacy Park Division
212-50-4613-0000 Electric Riding Mower 58,782 43,000 -
- -
Subtotal Parks & Public Works $ 187,857 $ 185,099 $ 33,211 $ 18,211 $ 200,000 2025-26
Capitalized Equipment Purchases
By Functional Category & Line Item
204
PAGE 220 of 671
5/20/2026 10:20 AM
2023-24 2024-25 2026-27
Actual Actual
Amended
Budget Estimated Proposed
2025-26
Capitalized Equipment Purchases
By Functional Category & Line Item
Crowell Public Library
Administration Division
591-90-4613-0556 Library Furniture Replacement -
43,000 43,000 43,000 -
591-90-4613-0550 Computer Replacements -
-
-
- 4,000
281-90-4613-0000 Equipment -
-
-
- 5,300
Subtotal Library $ - $ 43,000 $ 43,000 $ 43,000 $ 9,300 Total Capitalized Equipment Purchases $ 697,788 $ 791,555 $ 1,266,701 $ 801,701 $ 1,741,300 Capitalized Equipment Purchases -- Recap By Fund:

Fund 212 Air Quality District Fund 58,782 43,000 - - -
Fund 218 Cannabis Grant - - 109,206 109,206 -
Fund 228 Bodyworn Camera Grant Fund - 61,947 18,053 18,052 - Fund 233 COPS Fund 134,518 118,250 260,604 260,604 87,500 Fund 240 Homeland Security Grant Fund - - - - -
Fund 281 Donations Fund - - - - 5,300
Fund 591 Capital Equipment Internal Service Fund 504,488 568,358 878,838 413,839 1,648,500 Totals By Fund $ 697,788 $ 791,555 $ 1,266,701 $ 801,701 $ 1,741,300 205
PAGE 221 of 671

FINANCE/IT

REQUESTS
206
PAGE 222 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
20/20
Annual PC Replacement Program
Replacement of aging PC's according to PC replacement schedule Citywide
City Manager's Office Nicole Tibbet Capital Equipment
$ 22,000 New Project or Ongoing
City Employees or Contractor
$ 22,000 $ 25,000 $ 25,000 $ 30,000 $ 30,000 $ 132,000
$ 22,000 $ 25,000 $ 25,000 $ 30,000 $ 30,000 $ 132,000
$ 0
$ 0
$ 0
$ 0
207
PAGE 223 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This request is to replace PC's for various City staff. The City is currently on a 5 year PC replacement schedule, meaning computers should be replaced on a 5 year cycle. Upgrading and replacing PC's are crucial for the day to day operations of the City. Furthermore, it is a critical element in cyber security.

A total of 13 PC's are requested for replacement in FY 26-27. See below for a breakdown by Department:

Police: 4 computers
HR: 1 computer
Library: 5 computers
Recreation: 3 computers
A total of $22,000 is requested for these purchases for FY 26-27. There is an anticipated cost escalation each year of the program to account for general inflation. Purchasing costs may also be impacted by federal tariffs. $ 22,000
$ 22,000
$ 22,000
$ 22,000
FY 26-27
None. Fully funded by Capital Equipment Fund (Fund 591) 208
PAGE 224 of 671

POLICE DEPARTMENT

REQUESTS
209
PAGE 225 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
20/20
Mobile Digital Computers
Procurement of 12 new Mobile Digital Computers (MDC's) for the Police Department Fleet Police Department
Police Department John Incontro Capital Equipment
$ 67,500 Ongoing
Contractor
$ 67,500 $ 0 $ 0 $ 0 $ 0 $ 67,500
COPS $ 67,500 COPS COPS COPS COPS COPS $ 67,500
$ 0
$ 0
$ 0
$ 0
210
PAGE 226 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The current Police Department Fleet Mobile Digital Computers (MDC's) are six years old, and have reached the end of their effective service life. Devices older than five years typically experience significant performance degradation, and higher failure rates. These devices are essential to daily law enforcement functions, including access to computer-aided dispatch (running vehicle plates, wanted persons, etc.), records management, report writing, and real-time communication. The aging technology of our current MDC's presents potential hardware support issues through the manufacturer, limiting repair options, and increasing downtime. Additionally, outdated systems struggle to meet evolving cybersecurity and data protection requirements, creating potential vulnerabilities that could impact sensitive law enforcement information. The purchase of new MDC's will improve reliability and functionality related to critical in-vehicle technology, support current and future law enforcement software platforms, maintain officer efficiency and response capabilities, reduce maintenance costs associated with obsolete equipment, and enhance service delivery to the community. A total of twelve (12) MDC's are proposed for purchase in FY 26-27:
-Seven for vehicles 1-7
-One for motor officer
-One for command post
-Three spares
$ 67,500
$ 67,500
$ 67,500
$ 67,500
FY 26-27
The proposed cost is based upon a new tablet, docking station, keyboard, basic wiring, warranty, and tax.

The new MDC's will require limited ongoing or routine maintenance in the form of system updates by our Information Technology support team. This maintenance should be covered under the City's contract with I.T.

COPS
211
PAGE 227 of 671

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

FY FY FY FY FY
202 /20
Estimated
Total
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) , GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
20 /20
3BEJP
$PNNVOJDBUJPOT
3FQFBUFS
"OUFOOB
3FQMBDFNFOU
PG
3BEJP
$PNNVOJDBUJPOT
3FQFBUFS
"OUFOOB
UP
NFFU
DVSSFOU

TUBOEBSET
Police Department
Police Department John Incontro Capital Equipment
$ 20,000
/FX
Contractor
$ 20,000 $ 0 $ 0 $ 0 $ 0 $ 20,000
CE $ 20,000 CE CE CE CE CE $ 20,000
$ 0
$ 0
$ 0
$ 0
212
PAGE 228 of 671

CITY OF SAN MARINO

FY CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The current off site Police Department radio communications repeater antenna is over 15 years old and needs to be replaced to meet current radio communication standards. The Commander Omni Fiberglass Antenna (450-470 MHz, 7.1 dBi, N Female) provides significant advantages over most exposed element arrays and delivers equal or superior electrical performance. Commander Omni Antennas use multiple large-diameter copper radiating elements stacked collinearly, fed in phase, and enclosed in a weatherproof fiberglass housing.

These DC-grounded units feature low-loss Teflon and insulated connectors. The antenna offers 5.0 dBd gain and can withstand winds of up to 100 mph (160 km/hr). It is ideal for duplex systems with 8 MHz or less separation between Tx and Rx frequencies. Multiple mounting hardware options are available for these antennas.

Key benefits of this antenna include a weatherproof design for reliable operation and the ability to withstand winds up to 100 mph. Additionally, the copper elements minimize the possibility of inter-modulation (unwanted signal) generation. The DC grounding further protects the system from lightning strikes. $ 20,000
$ 20,000
$ 20,000
$ 20,000
FY 26-27
The proposed cost includes the purchase and installation of the radio communications repeater antenna, as well as all applicable taxes. The antenna is maintenance-free and should not incur any additional maintenance costs.
213
PAGE 229 of 671

FIRE DEPARTMENT

REQUESTS
214
PAGE 230 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
20/20
MDT Replacement
Procurement of Apple iPads for MDT refurbishment to ensure continued connectivity with the Verdugo Fire Communications Center
Fire Department
Fire Mario Rueda Capital Equipment
$ 14,500 New Project
$ 14,500 $ 0 $ 0 $ 0 $ 0 $ 14,500
CE $ 14,500 CE CE CE CE CE $ 14,500
$ 0
$ 0
$ 0
$ 0
215
PAGE 231 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The City of San Marino has been contracting continuously with Verdugo since 1996. Contracting with Verdugo minimizes the effects of fire and disaster for residents of San Marino through effective mobilization and dispatch of firefighting and emergency medical resources.

In June 2025, the Verdugo Fire Communications Center (Verdugo) announced plans to update their Computer Aided Dispatch (CAD) system to an iOS-based operating system. This update requires all Verdugo contracting agencies to upgrade apparatus equipment to maintain connectivity with the new CAD system. As part of this mandatory transition, the San Marino Fire Department must replace existing Windows-based mobile data terminals (MDT) in all apparatus with Apple iPads. This hardware upgrade is critical for the San Marino Fire Department to continue receiving dispatch information from Verdugo for all Fire and EMS incidents.

The San Marino Fire Department will need to replace the MDTs in six apparatus (two Rescue Ambulances, two Engines, and two battalion chief vehicles). The costs for the battalion chief vehicles will be shared with the City of South Pasadena.

Verdugo, through the City of Glendale, will purchase the required equipment for all contracting agencies and transition to the new CAD system in February 2026. The City of Glendale will then send an invoice for reimbursement during the 2026-2027 Fiscal Year. $ 14,500
$ 14,500
$ 14,500
$ 14,500
FY 26-27
216
PAGE 232 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
2/2
Firefighting Safety Equipment
Procurement of new firefighting turnout gear and flash hoods to ensure compliance with NFPA 1851 and the updated NFPA 1970 standards.

Fire Department
Fire Department Michael White Capital Equipment
$ 55,000 New Project
$ 55,000 $ 0 $ 0 $ 0 $ 0 $ 55,000
CE $ 55,000 CE CE CE CE CE $ 55,000
$ 0
$ 0
$ 0
$ 0
217
PAGE 233 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Fire Department is requesting approval to procure new structural firefighting protective ensembles (turnout gear”) and particulate-blocking firefighting hoods to replace aging and non-compliant equipment currently in service. The requested turnout gear will replace ten (10) existing sets that are over ten (10) years old, have reached the end of their allowable service life, and have been red tagged as unfit for use by our third-party repair and maintenance provider. The requested hoods will replace existing non-particulate hoods that do not meet current NFPA (National Fire Protection Association) requirements.

The Fire Department currently maintains two sets of turnout gear per firefighter, a frontline set and a backup set, totaling thirty-eight (38) sets. During FY 2018-19, the department reduced expenditures across multiple accounts, including Safety Uniforms, to offset higher overtime costs resulting from staffing vacancies and injuries on duty. These budget reductions continued through FY 2025-26, resulting in ten (10) turnout gear sets that now require replacement. Replacing all ten sets in FY 2026-27 would restore compliance with the established replacement cycle.

Modern firefighting protective equipment plays a critical role in reducing both firefighter exposure to carcinogens, and an elevated risk of occupational cancer. Updated turnout gear and particulate-blocking hoods are specifically designed to limit the absorption of soot, smoke particulates, and toxic byproducts of combustion. $ 55,000
$ 55,000
$ 55,000
$ 55,000
FY 26-27
218
PAGE 234 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
20/20
Reserve Engine 791 Replacement
Procurement of replacement Type I fire engine for Engine 791 due to aging and increased maintenance
Fire Department
Fire Mario Rueda Capital Equipment
$ 903,000 Ongoing
$ 903,000 $ 0 $ 0 $ 0 $ 0 $ 903,000
CE $ 903,000 CE CE CE CE CE $ 903,000
$ 0
$ 0
$ 0
$ 0
219
PAGE 235 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The San Marino Fire Department (SMFD) is requesting capital equipment funds to purchase a new Type I fire engine to replace the current reserve Engine 791. Engine 791 was purchased in 2008, is currently 18 years old, and will be due for replacement in the coming years. The replacement for Engine 791 will become the new front line engine, and current front line Engine 91 would move to reserve status. Engine 91 was purchased in 2018 and will be approximately 10 years old when it moves to reserve status. The SMFD replacement cycle ensures the ability of the SMFD to provided immediate response to emergencies experienced by residents.

Due to heavily impacted production times for a new Type I engine, purchase of the replacement engine must be made several years prior to the anticipated delivery and in-service date. Current production time estimated by the manufacturer is approximately 48 months. Procurement costs for the engine have been incurred over multiple years, with $450,000 being initially incurred in FY 2025-26 and re-appropriated into FY 26-27. When combined with the FY 26-27 cost of $903,000, the total cumulative cost for the new Engine is $1,353,000 $ 903,000
$ 903,000
$ 903,000
$ 903,000
FY 26-27
220
PAGE 236 of 671

PARKS AND PUBLIC

WORKS DEPARTMENT

REQUESTS
221
PAGE 237 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Backhoe
Procurement of a new backhoe to assist the Public Works Department with maintenance activities.

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 175,000 New
City Employees
$ 175,000 $ 0 $ 0 $ 0 $ 0 $ 175,000
CE $ 175,000 CE CE CE CE CE $ 175,000
$ 0
$ 0
$ 0
$ 0
222
PAGE 238 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Department maintains two backhoes that are essential for maintenance operations requiring excavation, trenching, and loading of materials. The smaller backhoe was replaced in FY 2023-24. This request it to replace the Department's larger backhoe, which has exceeded its reliable service life and has experienced recurring mechanical issues resulting in extended periods out of service. Due to the equipment's age and increasing difficulty obtaining replacement parts, continued repairs are no longer practical or cost-effective.

The larger backhoe is critical for operations involving heavier excavation and the movement of larger quantities of debris and materials. It is also an important asset during emergency response and storm clean up efforts. For example, the equipment was used extensively during the 2025 windstorm cleanup to remove large debris and fallen tree limbs. Replacing this equipment will restore operational reliability, improve staff efficiency and support essential maintenance and emergency response activities. A new backhoe has an expected useful life of approximately 20 years.
$ 175,000
$ 175,000
$ 175,000
$ 175,000
FY 26-27
The new backhoe will require routine maintenance to ensure proper function. This maintenance can be sufficiently covered by the Department's operating budget. 223
PAGE 239 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Gator Utility Vehicles
Procurement of two (2) small utility vehicles for Public Works maintenance staff Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 20,000 New
City Employees
$ 20,000 $ 25,000 $ 0 $ 0 $ 0 $ 45,000
CE $ 20,000 CE $ 25,000 CE CE CE CE $ 45,000
$ 0
$ 0
$ 0
$ 0
224
PAGE 240 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Department maintains two small utility vehicles (commonly referred to as "Gators") that support daily maintenance operations. These vehicles allow staff to efficiently transport tools, equipment, and materials to job sites while remaining compact and maneuverable in confined spaces such as park pathways and landscaped medians. Both vehicles are nearing the end of their service lives and require replacement. These vehicles are particularly important for maintenance activities at Lacy Park and throughout City medians, where larger vehicles are not practical. They are also used extensively during special events at Lacy Park, allowing maintenance staff to move efficiently through crowded areas to transport materials, equipment and personnel. Staff proposes replacing the two (2) vehicles over the next two fiscal years. The FY 2026-27 replacement will be an electric-powered unit dedicated to use at Lacy Park, supporting the City's efforts to reduce noise and emissions in park areas. The second vehicle is proposed for replacement in FY 2027-28.

The estimated cost of one electric utility vehicle is $20,000, based on vendor quotes. The expected service life of a new unit is approximately 20 years.
$ 20,000
$ 20,000
$ 20,000
$ 20,000
FY 26-27 and FY 27-28
The new gators will require routine maintenance to ensure proper function. This maintenance can be sufficiently covered by the Department's operating budget.

AQMD
225
PAGE 241 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Small Engine Replacement Program
Continuation of biennial program to replace small engine equipment Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 5,000 Ongoing
City Employees
$ 5,000 $ 0 $ 5,000 $ 0 $ 5,000 $ 15,000
CE $ 5,000 CE CE $ 5,000 CE CE $ 5,000 CE $ 15,000
$ 0
$ 0
$ 0
$ 0
226
PAGE 242 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
In FY 2018-19, the City Council approved a biennial program to replace small engine equipment used by the Streets, Parks, and Grounds divisions. The Department maintains several dozen small engine tools under 50 hp used for routine maintenance activities such as trimming, blowing, trenching, sweeping, concrete cutting, pressure washing, compacting, limb sawing and concrete mixing. This program provides funding to replace worn or aging equipment on a rotating basis to ensure reliable operations. In October 2023, the State of California enacted AB 1346, which prohibits the sale of gas-powered lawn and landscape equipment beginning in 2024. To comply with this requirement, the Department has been transitioning its small engine equipment from gas-powered to electric alternatives. In addition to meeting State requirements, this transition helps reduce noise and emissions associated with maintenance operations. Over the past several years, the City has taken advantage of available incentive programs to replace a majority of its gas-powered equipment. As a result, fewer replacements are needed this year. Therefore, the funding request for this program is lower than in previous years.
$ 5,000
$ 5,000
$ 500
$ 5,000
$ 5,500
$ 500
Ongoing FY 26-27
The small engines on the various tools may require routine maintenance over the course of a fiscal year. This should generally not amount to more than $500
227
PAGE 243 of 671

COMMUNITY SERVICES

DEPARTMENT REQUESTS
228
PAGE 244 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Crowell Public Library Public Computer Replacements
Procurement of new public access computers in the children and adult areas of the Library.

Crowell Public Library
Community Services Ashley Watts Capital Equipment
$ 4,000 New Project
City Employees
$ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 20,000
CE $ 4,000 CE $ 4,000 CE $ 4,000 CE $ 4,000 CE $ 4,000 CE $ 20,000 $ 0
$ 0
$ 0
$ 0
229
PAGE 245 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Library provides computer access for any of its 37,000 cardholders. This access is especially important after school and on weekends, when almost every computer is in use. These computers were purchased in 2021 and have a useful life of 3-5 years. At least 3 of them currently have "out of order" signs, while others have needed occasional maintenance as they reach the end of their lifespan. All computers are also recommended for replacement because the version of Windows is no longer supported and can no longer be updated, which is a security issue. New computers will ensure that we are providing the maximum amount of service to the community. The Department recommends the replacement of the 24 computers over the course of 6 years (4 computers/year). The estimated price of each computer is $1,000, including the mouse and the keyboard. With proper maintenance and care, the new computers will last their full lifespan. $ 4,000
$ 4,000
$ 4,000
$ 4,000
FY 26-27
N/A
230
PAGE 246 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
20/20
Crowell Public Library Parking Lot Bookdrop
Procurement of a new bookdrop for patrons to return circulating materials 24/7.

Crowell Public Library
Community Services Ashley Watts Capital Equipment
$ 5,300 New Project
City Employees or Contractor
$ 5,300 $ 0 $ 0 $ 0 $ 0 $ 5,300
D $ 5,300 D D D D D $ 5,300
$ 0
$ 0
$ 0
$ 0
231
PAGE 247 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This capital expenditure will be funded through a donation from the San Marino Public Library Foundation.

The Library bookdrop is a low-cost way to expand access and increase circulation. The Library utilizes a bookdrop to allow patrons to return items at any time of the day, regardless of the Library's hours of operations. This easy return process promotes increased circulation by removing barriers that patrons may encounter to visit the Library. Whether its mobility challenges or time constraints, a bookdrop makes it possible to quickly and securely return items.

The Library currently has two bookdrops: one in the Library's parking lot (24/7 access) and one inside of the gated area of the Community Services campus (access limited to operating hours). The parking lot bookdrop is being proposed for replacement. Staff have trouble accessing the bookdrop to retrieve items due to issues with the lock. After many years of usage and multiple repairs by staff, the lock's damage makes it difficult to secure the items. The bookdrop also has a few dents on its exterior that detracts from its visual appeal. $ 5,300
$ 5,300
$ 5,300
$ 5,300
FY 26-27
N/A
232
PAGE 248 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
233
PAGE 249 of 671
Capital Construction
Budget
234
PAGE 250 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
235
PAGE 251 of 671
5/20/2026 10:25 AM
2024-25
Actual
Amended
Budget Estimated
ReAppropriation New Funding Proposed
Right-Of-Way Projects
202-48-4600-9271 Street Rehabilitation 1,231,053 625,090 - 625,090 174,910 800,000 213-48-4600-9271 Street Rehabilitation 2,895 - - - - -
215-48-4600-9271 Street Rehabilitation 650,000 500,000 - 500,000 - 500,000 226-48-4600-9271 Street Rehabilitation 91,000 25,065 - 25,065 - 25,065 243-48-4600-9271 Street Rehabilitation 420,000 250,000 - 250,000 - 250,000 247-48-4600-9271 Street Rehabilitation 1,225,000 350,000 - 350,000 - 350,000 394-48-4600-9271 Street Rehabilitation 3,814,529 2,747,065 210,000 2,537,065 925,090 3,462,155 Street Rehabilitation Program $ 7,434,477 $ 4,497,220 $ 210,000 $ 4,287,220 $ 1,100,000 $ 5,387,220 394-48-4600-9243 Traffic Control Devices Program 3,950 111,240 75,000 36,240 85,000 121,240 394-48-4600-9273 Annual Striping, Marking, Signing Program 39,669 110,461 110,461 - 50,000 50,000 394-48-4600-9274 Streetlight Management Plan - 150,000 - - - - 204-48-4600-9272 City Wide Sidewalk 42,448 302,346 228,562 - - - 394-48-4600-9272 City Wide Sidewalk 391,469 501,048 476,698 23,694 498,715 522,409 214-48-4600-9272 City Wide Sidewalk (TDA Article 3) 19,000 11,968 11,968 - 10,386 10,386 394-48-4600-0505 Biennial Pavement Condition Assessment 6,613 - - - - - 394-48-4600-0510 Street Tree Management Plan 61,356 38,644 8,509 30,000 - 30,000 394-48-4600-0520 Huntington Drive/Mission St Beautification - 250,000 203,000 17,500 - 17,500 394-48-4600-0525 Neighborhood Traffic Calming Program 8,535 45,824 20,000 - - - 394-48-4600-0531 Bridge Maintenance Program - - - - 135,000 135,000 207-48-4600-0532 Alley and Parking Lot Improvement Program 2,840 185,725 185,725 - - - 207-48-4600-0443 Bus Stop Improvements - - - - 100,000 100,000 394-48-4600-0532 Alley and Parking Lot Improvement Program 26,570 583,015 583,015 - 100,000 100,000 394-48-4600-0533 Citywide Traffic Improvements 52,505 233,365 200,000 33,365 100,000 133,365 243-48-4600-0535 Measure R 710 North Projects 679 335,000 - - 335,000 335,000 Total Right-of-Way Projects $ 8,090,110 $ 7,355,856 $ 2,312,938 $ 4,428,019 $ 2,514,101 $ 6,942,120 Parks Projects
394-50-4600-7011 Lacy Park Office Renovation - - - - 250,000 250,000 394-50-4600-7039 Lacy Park Playground Management Program 244,266 293,900 294,551 - - - 281-50-4600-7039 Lacy Park Playground Management Program 81,100 - - - - - 394-50-4600-7041 Citywide Irrigation Upgrades 65,585 - - - 37,500 37,500 Total Parks Projects $ 390,951 $ 293,900 $ 294,551 $ - $ 287,500 $ 287,500 Civic Facilities Projects
394-40-4600-1000 San Marino Center Renovation 967 125,000 - - - - 394-40-4600-1001 Emergency Generator System - 31,888 - 31,888 - 31,888 394-40-4600-1003 PW Facility Renovations 48,471 127,438 20,000 30,000 - 30,000 394-40-4600-1005 Public Works Vehicle Awning Cover - 15,000 - - - - 394-40-4600-1007 Old Mill Facility Repairs 1,594 74,171 20,000 30,000 - 30,000 394-40-4600-1009 EV Charging Stations 59,340 2,856 5,902 - - - 394-40-4600-1011 City Hall Re-Carpeting - 60,000 - 60,000 - 60,000 394-30-4600-1001 PD Utilization Study 3,705 - - - - -
394-36-4600-1000 EOC Improvements - 50,000 - 50,000 - 50,000 Total Civic Facilities Projects $ 114,077 $ 486,353 $ 45,902 $ 201,888 $ - $ 201,888 Wastewater Collection System Projects
394-44-4600-8020 Sewer Main Rehabilitation Program - 191,833 - - - - 394-44-4600-8021 Sewer Master Plan - Condition Assessment - 35,203 21,620 - - - 394-44-4600-8022 Lift Station Improvements 1,237,433 109,257 109,257 - - - 394-44-4600-8023 Sewer System Management Plan Update 8,027 5,345 5,345 - - - 700-44-4600-8020 Sewer/Storm Drain Replacement - - - - 191,833 191,833 700-44-4600-8021 Sewer Master Plan - 18,380 18,380 - - - 700-44-4600-8022 Lift Station Improvements - 1,244,000 544,000 700,000 - 700,000 Total Wastewater Collection System Projects $ 1,245,460 $ 1,604,018 $ 698,602 $ 700,000 $ 191,833 $ 891,833 Stormwater System Projects
394-46-4150-0001 Condition Assessment - Stormwater - - - - 394-46-4600-8023 Drainage Wash Improvement Program - 35,000 - 35,000 - 35,000 394-46-4600-8024 Culvert Replacement Program 17,020 205,574 5,574 200,000 - 200,000 246-46-4600-8024 Culvert Replacement Program 8,550 38,856 38,856 - - - 2025-26 2026-27
Capital Improvement Projects
By Project Category & Project Line Item
236
PAGE 252 of 671
5/20/2026 10:25 AM
2024-25
Actual
Amended
Budget Estimated
ReAppropriation New Funding Proposed
2025-26 2026-27
Capital Improvement Projects
By Project Category & Project Line Item
246-46-4600-8027 Center Median Conservation Re-Envisioning - - - - 100,000 100,000 394-46-4600-8022 Drainage Inlet Replacement Program - 37,356 - 37,356 - 37,356 394-46-4600-8025 Rio Hondo Load Reduction - - - - - -
246-46-4600-8025 Rio Hondo Load Reduction 37,406 52,585 32,416 20,169 - 20,169 394-46-4600-8026 Trash Capture Filters - - - - - -
246-46-4600-8026 Trash Capture Filters 98,762 151,238 148,521 2,717 225,000 227,717 Total Stormwater System Projects $ 161,738 $ 520,609 $ 225,367 $ 295,242 $ 325,000 $ 620,242 Total Capital Improvement Projects $ 10,002,335 $ 10,260,736 $ 3,577,360 $ 5,625,149 $ 3,318,434 $ 8,943,583 Capital Improvement Projects -- Recap By Fund:

Fund 202 Gas Tax 1,231,053 625,090 - 625,090 174,910 800,000 Fund 207 Proposition A 2,840 185,725 185,725 - 100,000 100,000 Fund 212 AQMD - - - - - -
Fund 213 STPL Fund 2,895 - - - - -
Fund 214 TDA 19,000 11,968 11,968 - 10,386 10,386
Fund 215 Proposition C 650,000 500,000 - 500,000 - 500,000 Fund 226 Rubberized Pavement Grant 91,000 25,065 - 25,065 - 25,065 Fund 281 Donations 81,100 - - - - -
Fund 204 CDBG 42,448 302,346 228,562 - - -
Fund 243 Measure R 420,679 585,000 - 250,000 335,000 585,000 Fund 245 American Rescue Plan - - - - - -
Fund 246 Measure W Water Fund 144,718 242,679 219,793 22,886 325,000 347,886 Fund 247 Measure M 1,225,000 350,000 - 350,000 - 350,000 Fund 394 Capital Projects 6,091,602 6,170,483 2,368,932 3,152,108 2,181,305 5,333,413 Fund 700 Sewer - 1,262,380 562,380 700,000 191,833 891,833 Totals By Fund $ 10,002,335 $ 10,260,736 $ 3,577,360 $ 5,625,149 $ 3,318,434 8,943,583 237
PAGE 253 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Annual Striping, Marking, and Signing Program
Each year the City refreshes pavement markings, legends, lane striping, and signage at various locations throughout the City.

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 50,000 Ongoing Project/Program
Contractor
$ 50,000 $ 50,000 $ 55,000 $ 55,000 $ 60,000 $ 270,000
CC $ 50,000 CC $ 50,000 CC $ 55,000 CC $ 55,000 CC $ 60,000 CC $ 270,000 $ 0
$ 0
$ 0
$ 0
238
PAGE 254 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This ongoing program, established in 2019, provides for the replacement of pavement markings, legends, lane striping, and faded street signage at locations throughout the City. This program ensures that streets not scheduled for full rehabilitation continue to receive necessary maintenance to preserve visibility and functionality.

As part of this effort, existing painted striping and markings are upgraded to thermoplastic materials, which provide enhanced durability and improved visibility, particularly in low-light and wet weather conditions. These improvements contribute directly to traffic safety by enhancing lane delineation, driver awareness, and overall roadway clarity. Maintaining clear and visible striping and signage is a critical component of the City's traffic safety strategy and helps reduce the risk of collisions while supporting safe navigation for motorists and pedestrians.

Staff recommend continuation of this program in FY 2026-27 and beyond, with $50,000 in new funding proposed for the upcoming fiscal year. Future year costs reflect anticipated increases in material and labor expenses to maintain current levels.
$ 50,000 $ 50,000
$ 50,000
$ 50,000
FY 26-27
239
PAGE 255 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Street Tree Management Plan
Each year the City plants 24" to 36" box trees throughout the City either as replacement trees or to fill vacant planting locations.

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 30,000 Ongoing Project/Program
Contractor
$ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 150,000
CC $ 30,000 CC $ 30,000 CC $ 30,000 CC $ 30,000 CC $ 30,000 CC $ 150,000 $ 0
$ 0
$ 0
$ 0
240
PAGE 256 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
As part of the City’s ongoing tree maintenance program, the City plants up to 50 trees annually at Lacy Park and within the public right-of-way through its contract with Mariposa Tree Management. These plantings replace trees that have been removed or fallen and fill vacant locations to maintain a consistent and healthy tree canopy.

This program supports the City’s commitment to preserving and enhancing its urban forest, which provides environmental, aesthetic, and community benefits, including shade, improved air quality, and enhanced neighborhood character. Maintaining a healthy tree inventory also supports the City’s continued recognition as a Tree City USA community.

Staff recommend re-budgeting unused FY 2025–26 funds to continue proactive tree planting efforts and sustain the long-term vitality of the City’s urban forest.
$ 30,000 $ 30,000
$ 30,000
$ 30,000
FY 26-27
241
PAGE 257 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Sidewalk Replacement Program
Annual replacement of sidewalks, curb and gutter, and driveway approaches at various locations throughout the City.

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 509,101 Ongoing Project/Program
Contractor
$ 509,101 $ 533,870 $ 559,260 $ 586,275 $ 623,640 $ 2,812,146 CC $ 498,715 CC $ 514,870 CC $ 540,260 CC $ 567,275 CC $ 604,640 CC $ 2,725,760 $ 0
TDA $ 10,386 TDA $ 19,000 TDA $ 19,000 TDA $ 19,000 TDA $ 19,000 TDA $ 86,386 $ 0
$ 0
242
PAGE 258 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
In 2022, the City Council approved a five-year contract to implement an annual program for the replacement of sidewalks, curb and gutter, and driveway approaches. The program is now in its fifth year, with all prior phases successfully completed on time and within budget.

This program is a critical component of the City's infrastructure maintenance strategy, addressing damaged, uplifted, and deteriorated sidewalks that may not meet the City's standards. These improvements enhance accessibility and compliance with ADA requirements, reduce potential trip-and-fall risks, and contribute to the overall safety and walkability of the community. In addition, the program supports neighborhood aesthetics by replacing aging and deteriorated concrete infrastructure.

The existing contract includes provisions for up to a 5% annual cost escalation, which has been incorporated into the proposed budget to account for rising material and labor costs. Staff recommend $509,101 in new funding for FY 2026-27 to continue the program. Sustained investment will allow the City to proactively address sidewalk deficiencies, minimize liability exposure, and maintain a safe and well-maintained pedestrian network. $ 498,715
$ 484,101
$ 25,000
$ 10,386
$ 509,101
$ 509,101
FY 26-27
TDA
243
PAGE 259 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Street Rehabilitation Program
Reconstruction of streets and initiation of a preventative maintenance slurry seal program per the adopted Pavement Management Plan.

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 1,100,000 Ongoing Project/Program
Contractor
$ 1,100,000 $ 5,150,000 $ 900,000 $ 5,400,000 $ 950,000 $ 13,500,000 CC $ 300,000 CC $ 3,500,000 CC $ 350,000 CC $ 3,750,000 CC $ 400,000 CC $ 8,300,000 GT $ 800,000 GT $ 800,000 GT $ 550,000 GT $ 800,000 GT $ 550,000 GT $ 3,500,000 PC PC $ 500,000 PC PC $ 500,000 PC PC $ 1,000,000
MR MR $ 350,000 MR MR $ 350,000 MR MR $ 700,000
MM MM MM MM MM MM $ 0
244
PAGE 260 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering *DV7D[HV()
Construction 3URSRVLWLRQ& (2)
Contingencies 0HDVXUH5 ()
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
Since 2018, the City has implemented an annual Street Rehabilitation Program as part of its Council-adopted Pavement Management Plan, which is designed to transition the City’s roadway network to a maintenance-focused approach. This annual program addresses pavement conditions citywide and remains a cornerstone of the City’s infrastructure maintenance strategy, improving roadway conditions and enhancing safety for motorists, cyclists, and pedestrians.

Beginning this cycle, staff propose to transition the program to a biennial approach for more intensive roadway rehabilitation, while also introducing a preventative maintenance component. This strategy is intended to maximize pavement lifecycle performance and reduce long-term repair and replacement costs. The most recent rehabilitation project, completed in Spring 2025, combined two program cycles into a single construction effort to improve efficiency and cost-effectiveness. Design for the FY 2025–26 rehabilitation project is currently underway, with construction anticipated in late FY 2025–26 to early FY 2026–27. If necessary, re-appropriated funds from FY 2025–26 will be used to complete construction.

Staff recommend $350,000 in funding for FY 2026–27 to design the next rehabilitation cycle, with construction anticipated in FY 2027–28. In addition, staff recommend $750,000 in funding through Gas Tax revenues to initiate a citywide slurry seal program in FY 2026–27 as part of the preventative maintenance component for streets previously rehabilitated since the program began in 2018. Slurry sealing applies a protective emulsified asphalt mixture to streets in good condition, extending pavement life, improving safety, and avoiding more costly reconstruction in the future. Continued investment in both rehabilitation and preventative maintenance is essential to preserving the City’s roadway network and minimizing long-term infrastructure costs.
$ 300,000
$ 350,000 $ 800,000
$ 700,000
$ 50,000 $ 1,100,000
$ 1,100,000
FY 26-27
Construction Management
Measure M
245
PAGE 261 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Alley and Parking Lot Improvement Program
Reconstruction of alleys and City-owned parking lots per the adopted Pavement Management Plan.

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 100,000 Ongoing Project/Program
Contractor
$ 100,000 $ 550,000 $ 120,000 $ 600,000 $ 140,000 $ 1,510,000 CC $ 100,000 CC $ 462,500 CC $ 120,000 CC $ 512,500 CC $ 140,000 CC $ 1,335,000 $ 0
PA PA $ 87,500 PA PA $ 87,500 PA PA $ 175,000
$ 0
$ 0
246
PAGE 262 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The City’s Pavement Management Plan identified a total of twenty (20) alleys and seven (7) parking lots, the majority of which were classified as “poor” or “very poor” based on Pavement Condition Index (PCI) standards. Due to their condition, these facilities require extensive rehabilitation, which is being implemented through a multi-year, phased program.

To efficiently manage design and construction, the City has established a biennial delivery approach, alternating between design and construction phases each fiscal year. The FY 2025–26 cycle is expected to enter construction later this fiscal year and includes improvements to the alley on the north side of Huntington Road between Westhaven Road and San Marino Avenue, Ridgeway Road and San Marino High School, and two City-owned parking lots located on the north-east and north-west corners of Huntington Drive and San Marino Avenue/Sierra Madre Boulevard.

Consistent with this approach, staff recommend $100,000 in new funding for FY 2026–27 to support design of the next project cycle, with construction anticipated in FY 2027–28. This program is essential to improving safety, accessibility, and functionality of these facilities, while addressing deferred maintenance and reducing the need for more costly emergency repairs in the future.
$ 100,000
$ 100,000
$ 100,000
$ 100,000
FY 26-27
247
PAGE 263 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Citywide Traffic Improvements
Implement traffic improvements citywide in accordance with City Council Priority Initiatives Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 100,000 Ongoing Project/Program
Contractor
$ 100,000 $ 0 $ 0 $ 0 $ 0 $ 100,000
CC $ 100,000 CC CC CC CC CC $ 100,000
$ 0
$ 0
$ 0
$ 0
248
PAGE 264 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
Beginning in FY 2023–24, the City Council appropriated funding for a Traffic Improvements Priority Initiative to enhance traffic and pedestrian safety throughout the City. To date, program efforts have primarily focused on school zones, including completion of a citywide evaluation to ensure signage, striping, and pavement markings are current and consistent with the California Manual on Uniform Traffic Control Devices (CA-MUTCD). Improvements have also included reducing speed limits to 15 mph on residential streets adjacent to schools when children are present and procuring solar-powered speed radar feedback systems, which are scheduled for installation by the end of the current fiscal year. In addition, a citywide Engineering and Traffic Survey (E&TS) is underway to support data-driven decisions regarding speed limits and potential reductions, where feasible and consistent with CA-MUTCD requirements.

Staff recommend $100,000 in new funding for FY 2026–27 to continue implementation of this initiative. Moving forward, the program will expand beyond school zones to focus on targeted traffic calming measures and safety improvements at priority locations throughout the City. Continued investment in this program supports the City Council’s priority to enhance public safety and proactively address traffic concerns citywide. $ 100,000 $ 100,000
$ 100,000
$ 100,000
FY 26-27
249
PAGE 265 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Traffic Control Devices/Equipment Program
Replacement of traffic signal equipment and related hardware at signalized intersections throughout the City.

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 85,000 Ongoing Project/Program
Contractor
$ 85,000 $ 175,000 $ 405,000 $ 200,000 $ 150,000 $ 1,015,000 CC $ 85,000 CC $ 175,000 CC $ 405,000 CC $ 200,000 CC $ 150,000 CC $ 1,015,000 $ 0
$ 0
$ 0
$ 0
250
PAGE 266 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This project includes a combination of re-appropriated FY 2025–26 funds and $85,000 in new funding recommended for FY 2026–27 to continue implementation of the City’s Traffic Signal Equipment Replacement Program. In 2018, the City Council approved a program to replace and upgrade traffic signal controllers, equipment, and associated hardware at all 15 signalized intersections citywide due to aging and outdated infrastructure.

In FY 2024–25, the City’s on-call traffic engineer completed a comprehensive inventory of all traffic signals and four (4) rectangular rapid flashing beacons (RRFBs), which support pedestrian crossings. Based on this assessment, a 10-year replacement and upgrade plan was developed to systematically modernize the City’s traffic signal system and improve reliability, visibility, and safety.

The proposed FY 2026–27 scope of work includes installation of yellow reflective backplates at traffic signals along Huntington Drive and upgrades to pedestrian signal heads at these locations. These improvements will enhance signal visibility, improve driver awareness, and strengthen pedestrian safety at key intersections. Continued investment in this program ensures the City’s traffic signal infrastructure remains safe, reliable, and consistent with current standards. $ 85,000 $ 85,000
$ 85,000
$ 85,000
FY 26-27
251
PAGE 267 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Bridge Maintenance Program
The City owns three bridges (Circle Dr and two spanning the Rubio wash) that require periodic maintenance to ensure appropriate condition
Circle Dr and Rubio Wash
Parks and Public Works Amber Shah Capital Construction
$ 135,000 Annual/Ongoing
Contractor
$ 135,000 $ 0 $ 50,000 $ 0 $ 50,000 $ 235,000
CC $ 135,000 CC CC $ 50,000 CC CC $ 50,000 CC $ 235,000 $ 0
$ 0
$ 0
$ 0
252
PAGE 268 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The City owns and maintains three bridges, including one located on Circle Drive and two spanning the Rubio Wash at Rose Avenue and Huntington Drive. Following a recent inspection, Los Angeles County Public Works identified maintenance needs on the two Rubio Wash bridges that require timely repair.

Recommended improvements include deck sealing and repair of spalling on the north sidewalk rail at the Rose Avenue bridge, as well as repair of delamination and spalling on three floor beams at the Huntington Drive bridge.

Staff recommend $135,000 in new funding for FY 2026–27 to complete these necessary repairs, with additional funding anticipated in future years to support ongoing bridge maintenance needs. Timely completion of these improvements is critical to preserving structural integrity, ensuring public safety, and extending the service life of these important transportation assets. $ 135,000
$ 135,000
$ 135,000
$ 135,000
FY 26-27
253
PAGE 269 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Measure R 710 North Projects
Execute funding agreement with Metro and begin project design for improvements to Huntington Drive corridor funded by Measure R
Huntington Dr
Parks and Public Works Amber Shah Right-of-Way
$ 335,000 Ongoing Project/Program
Contractor
$ 335,000 $ 0 $ 6,000,000 $ 0 $ 8,000,000 $ 14,335,000
CC CC CC CC CC CC $ 0
$ 0
MR $ 335,000 MR MR $ 6,000,000 MR MR $ 8,000,000 MR $ 14,335,000 $ 0
$ 0
254
PAGE 270 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
In 2019, the City Council authorized the City to serve as the lead agency for two projects advancing improvements 1) along the Huntington Drive corridor and, 2) the complex intersection of Atlantic Boulevard, Garfield Avenue, Los Robles Avenue, and Huntington Drive, both utilizing Measure R funding.

Upon execution of a funding agreement with Metro, the City will initiate preliminary engineering to evaluate and advance potential corridor improvements along Huntington Drive. The project is focused on traffic calming, improving access to schools and local businesses, and enhancing pedestrian safety along this heavily utilized corridor.

Completion of the funding agreement scope of work requires the support of an engineering consultant to prepare the necessary technical analyses and documentation for approval by both the City Council and the Metro Board.

Design is anticipated to begin in FY 2026–27 and will be funded exclusively through Measure R funds. This project represents a significant opportunity to leverage regional funding to address long-standing traffic, safety, and mobility challenges within one of the City’s primary transportation corridors. $ 335,000
$ 335,000
$ 335,000
$ 335,000
FY 26-27
Measure R
255
PAGE 271 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Old Mill Facility Upgrades
Completion of facility repairs at the Old Mill to address leaks and other deferred maintenance.

Old Mill Building
Parks and Public Works Amber Shah Civic Facilities
$ 30,000 Ongoing Project/Program
Contractor
$ 30,000 $ 50,000 $ 0 $ 0 $ 0 $ 80,000
CC $ 30,000 CC $ 50,000 CC CC CC CC $ 80,000
$ 0
$ 0
$ 0
$ 0
256
PAGE 272 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This project consists of a re-appropriation of unused FY 2025–26 funds; no new funding is requested at this time.

The scope of work includes ongoing facility improvements at the Old Mill building, in coordination with the Old Mill Foundation, with a focus on addressing deferred maintenance needs. A 2022 facility condition assessment identified deficiencies in building systems, including plumbing, HVAC, and interior building components, as well as areas experiencing water intrusion and deterioration. Initial work in FY 2025–26 includes addressing cottage roof repairs and termite-related damage inside the Old Mill. Future phases of the project will prioritize repairs to address water intrusion, prevent further structural deterioration, and maintain the long-term preservation and integrity of the facility.

The project is anticipated to continue over multiple years to systematically address identified deficiencies.

Staff are coordinating with the Old Mill Foundation to refine the scope of improvements for FY 2026–27 and are also evaluating potential eligibility for Measure A funding through the Los Angeles County Regional Parks and Open Space District. If an eligible project is identified, the project budget will be updated accordingly. $ 30,000
$ 30,000
$ 30,000
$ 30,000
FY 26-27
257
PAGE 273 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Sewer Main Rehabilitation Program
Repair or rehabilitation of sewer mains and lines at various locations Citywide
Parks and Public Works Amber Shah Wastewater
$ 191,833 Ongoing Project/Program
Contractor
$ 191,833 $ 4,187,000 $ 4,397,000 $ 4,572,000 $ 4,755,000 $ 18,102,833 O $ 191,833 O $ 4,187,000 O $ 4,397,000 O $ 4,572,000 O $ 4,755,000 O $ 18,102,833 $ 0
$ 0
$ 0
$ 0
258
PAGE 274 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The FY 2026–27 project consists of a re-budget of unused FY 2025–26 funds; no new funding is requested at this time.

In 2019, the City Council approved a Sewer Main Rehabilitation Program based on the findings of a comprehensive wastewater collection system condition assessment. The assessment identified that much of the City’s sewer infrastructure is several decades old, with some segments approaching 100 years in age. As a result, ongoing rehabilitation is necessary to reduce the risk of system failures, including pipe collapses and sanitary sewer overflows, as required by the City’s Sewer System Management Plan (SSMP) in compliance with California State Water Resources Control Board requirements.

Planned work for FY 2026–27 includes targeted sewer lining and localized open trench repairs at priority locations identified through recent inspection data. These improvements are intended to extend the service life of existing infrastructure and maintain system reliability. The condition assessment also identified the need for significant long-term investment to modernize the system and implement larger-scale rehabilitation efforts. Accordingly, future year projections reflect the funding levels necessary to address these needs.

With the establishment of a sewer user fee in 2025, this program will be supported by dedicated Enterprise Sewer Fund revenues moving forward, ensuring a sustainable funding source for ongoing infrastructure maintenance and improvements. $ 31,833
$ 160,000
$ 191,833
$ 191,833
$ 191,833
FY 26-27
Sewer Fund
259
PAGE 275 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Drainage Inlet Replacement Program
Repair and replacement of up to 4 drainage inlets.

Citywide
Parks and Public Works Amber Shah Stormwater
$ 37,356 Ongoing Project/Program
Contractor
$ 37,356 $ 0 $ 0 $ 0 $ 0 $ 37,356
CC $ 37,356 CC CC CC CC CC $ 37,356
$ 0
$ 0
$ 0
$ 0
260
PAGE 276 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
Staff recommend re-budgeting unused FY 2025–26 funds to continue the Drainage Inlet Improvement Program in FY 2026–27.

This program was originally approved by the City Council in 2019 to implement recommendations from the City’s stormwater system condition assessment related to drainage inlets. The program focuses on repairing and replacing deteriorated or undersized inlets to improve system performance and reduce localized flooding. For FY 2026–27, available funding will be used to repair or replace up to four (4) drainage inlets at priority locations identified by staff.

These improvements will enhance stormwater conveyance, reduce maintenance needs, and support the overall reliability of the City’s drainage system.
$ 37,356
$ 37,356
$ 37,356
$ 37,356
FY 26-27
261
PAGE 277 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Drainage Wash Improvement Program
Repairing damaged and missing lining for City-owned drainage washes Citywide
Parks and Public Works Amber Shah Stormwater
$ 35,000 Ongoing Project/Program
Contractor
$ 35,000 $ 35,000 $ 0 $ 0 $ 0 $ 70,000
CC $ 35,000 CC $ 35,000 CC CC CC CC $ 70,000
$ 0
$ 0
$ 0
$ 0
262
PAGE 278 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This project consists of a re-budget of unused FY 2025–26 funds; no new funding is requested for FY 2026–27. Staff anticipates utilizing approximately $35,000 annually over the next two fiscal years to complete planned maintenance and repairs.

In 2019, the City Council approved the Drainage Wash Improvement Program to implement recommendations from the City’s stormwater system condition assessment for lined and unlined channels. The program provides for ongoing maintenance and spot repairs to preserve the functionality and structural integrity of these facilities.

Work planned for FY 2026–27 includes repair of damaged or missing channel lining, which, if left unaddressed, could lead to deterioration and potential structural failure of concrete-lined channels. The project also includes debris and vegetation removal to eliminate obstructions and maintain proper stormwater flow capacity.

Continued implementation of this program is essential to maintaining system performance, preventing localized flooding, and reducing the need for more extensive and costly repairs in the future. $ 35,000
$ 35,000
$ 35,000
$ 35,000
FY 26-27
263
PAGE 279 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Trash Capture Filters
Installation of trash capture devices in County-owned catch basins within the City's jurisdiction to improve stormwater quality
Citywide
Parks and Public Works Amber Shah Stormwater
$ 225,000 Ongoing Project/Program
Contractor
$ 225,000 $ 0 $ 0 $ 0 $ 0 $ 225,000
MW $ 225,000 MW MW MW MW MW $ 225,000
$ 0
$ 0
$ 0
$ 0
264
PAGE 280 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The installation of storm drain trash capture devices has been implemented as a multi-year program funded entirely through Measure W Safe Clean Water Program funds, with no impact to the General Fund.

FY 2025–26 completed the final phase of installations within City-owned catch basins. Staff recommend $225,000 in new funding for FY 2026–27 to begin the next phase focusing on the installation of trash capture devices in approximately 78 catch basins owned by the County of Los Angeles within the City’s jurisdiction.

Completion of this work will require coordination with a contractor and the procurement of permits from the Los Angeles County Flood Control District. The proposed FY 2026–27 budget includes the costs associated with permitting, in addition to installation.

This project is essential to improving stormwater quality and ensuring compliance with State Water Resources Control Board regulations, while continuing to leverage dedicated Measure W funding. $ 225,000
$ 225,000
$ 225,000
$ 225,000
FY 26-27
Measure W
265
PAGE 281 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Culvert Replacement Program
Replacement of the drainage culvert at Lacy Park
Citywide
Parks and Public Works Amber Shah Stormwater
$ 200,000 Ongoing Project/Program
Contractor
$ 200,000 $ 7,000,000 $ 600,000 $ 5,426,600 $ 625,000 $ 13,851,600 CC $ 200,000 CC $ 7,000,000 CC $ 600,000 CC $ 5,426,600 CC $ 625,000 CC $ 13,851,600 $ 0
$ 0
$ 0
$ 0
266
PAGE 282 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This project consists of a re-appropriation of unused funds to continue design of the Lacy Park Culvert Replacement Project; no new funding is requested for FY 2026–27.

The program was approved by the City Council in 2021 to implement recommendations from the City’s stormwater system condition assessment related to the aging storm drainage system. The Lacy Park Culvert was identified as a priority for replacement due to the age and condition of the existing infrastructure. The project scope was subsequently amended which extended the duration of the design phase to allow for evaluation of alternative alignments within adjacent City streets to minimize impacts to Lacy Park. A second alignment has been determined to be feasible and will be advanced through final design. Design is currently ongoing and is anticipated to be completed by December 2026.

This project is critical to maintaining stormwater system reliability, reducing the risk of infrastructure failure, and preserving the long-term functionality of key drainage facilities. $ 200,000
$ 200,000
$ 200,000
$ 200,000
FY 26-27
267
PAGE 283 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Citywide Irrigation Upgrades
Upgrades of the City's outdated irrigation systems at Lacy Park Lacy Park
Parks and Public Works Amber Shah Parks and Grounds
$ 37,500 Ongoing Project/Program
Contractor
$ 37,500 $ 37,500 $ 0 $ 0 $ 0 $ 75,000
CC $ 37,500 CC $ 37,500 CC CC CC CC $ 75,000
$ 0
$ 0
$ 0
$ 0
268
PAGE 284 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The City maintains approximately 60 acres of landscaped areas, including Lacy Park and center medians along Huntington Drive, Sierra Madre Boulevard, and Old Mill Road. Much of the existing irrigation infrastructure is several decades old, resulting in outdated systems that require frequent and costly repairs.

The City has initiated a phased irrigation system upgrade program. The first phase, completed in FY 2023–24, included replacement of irrigation controllers at Lacy Park. The second phase, completed in FY 2024–25, upgraded controllers along the Huntington Drive and Sierra Madre Boulevard medians.

Staff recommend $37,500 in new funding for FY 2026–27 to begin upgrading the aging irrigation system within Lacy Park, specifically near the Thurnher House and in Area 1 near the playground, where systems have not been modernized in several decades. These improvements will reduce ongoing maintenance needs, improve system reliability, and enhance water use efficiency through reduced leaks and more effective irrigation delivery. In addition, staff will pursue available rebates and grant opportunities through agencies such as the Metropolitan Water District and California American Water to help offset project costs.

Continued investment in irrigation infrastructure supports the City’s sustainability goals by conserving water resources while maintaining the quality and appearance of public landscapes.
$ 37,500
$ 37,500
$ 37,500
$ 37,500
FY 26-27
269
PAGE 285 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Bus Stop Improvements
Refurbishment of bus stop furnishings citywide
Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 100,000 New
City Staff
$ 100,000 $ 0 $ 0 $ 0 $ 0 $ 100,000
PA $ 100,000 PA PA PA PA PA $ 100,000
$ 0
$ 0
$ 0
$ 0
270
PAGE 286 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
There are nineteen (19) bus stops located throughout the City, primarily along Huntington Drive and San Gabriel Boulevard within City limits. While transit service is provided by Metro, the City is responsible for the maintenance and upkeep of these facilities.

The City receives an annual allocation of Proposition A funds from Metro, which are primarily restricted to transit-related improvements. Given the City’s size and limited transit infrastructure, opportunities to utilize these funds are relatively constrained.

As such, staff recommends using available Proposition A funding to refurbish bus stops citywide. Planned improvements include replacement of aging benches and installation of new trash receptacles to enhance cleanliness, improve maintenance operations, and maintain the overall appearance of the public right-of-way. Staff will also demolish the existing bus shelter located at the northwest corner of Huntington Drive and San Marino Avenue due to age, condition and public safety concerns. These upgrades will ensure that bus stop facilities remain in good condition and are consistent with the City’s standards for public spaces.

Staff recommend $100,000 in new funding for FY 2026–27 for the refurbishment of the bus stop furnishings. The project will be funded entirely through Proposition A funds, with no impact to the General Fund. This approach allows the City to effectively utilize restricted transportation funds while maintaining the quality and appearance of community infrastructure. $ 100,000
$ 100,000
$ 100,000
$ 100,000
FY 26-27
Proposition A
271
PAGE 287 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Lacy Park Office Renovation
Facility improvements to the Parks & Public Works office building at Lacy Park Lacy Park
Parks and Public Works Amber Shah Civic Facilities
$ 250,000 New
Contractor
$ 250,000 $ 1,000,000 $ 0 $ 0 $ 0 $ 1,250,000
CC $ 250,000 CC $ 1,000,000 CC CC CC CC $ 1,250,000
$ 0
$ 0
$ 0
$ 0
272
PAGE 288 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The existing Parks & Public Works office facility at Lacy Park, originally constructed in the 1930s, requires significant upgrades to address aging infrastructure and operational deficiencies. The building's deferred maintenance issues include deteriorating interior walls, outdated flooring, aging plumbing, HVAC, and electrical systems, moisture-related concerns, and non-compliance with current ADA standards. In addition, as an unreinforced masonry structure, the building will likely require seismic upgrades in accordance with the City’s Municipal Code.

The facility also lacks sufficient office space and restroom accommodations to adequately support current staffing levels, requiring improved interior configuration to better utilize the existing footprint. The building was identified as a contributor to the historic character of Lacy Park in the City’s 2020 Historic Resources Survey. Accordingly, the project will preserve the exterior appearance and historic integrity of the structure, with no changes proposed to the building’s exterior. Improvements will focus on modernizing and reconfiguring the interior to meet current operational needs.

Staff recommend $250,000 in FY 2026–27 for architectural design services based on recent proposals. Construction is anticipated in FY 2027–28, with a preliminary cost estimate of approximately $1,000,000. This project will modernize a key City facility while preserving its historic character, ensuring it can effectively support Parks & Public Works operations and the ongoing maintenance of one of the City’s most valued community assets, Lacy Park.
$ 250,000
$ 250,000
$ 250,000
$ 250,000
FY 26-27
273
PAGE 289 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Center Medians Re-Envisioning
Re-envisioning of the center medians to introduce conservation elements to comply with State water regulations
Citywide
Parks and Public Works Amber Shah Parks and Grounds
$ 100,000 New
Contractor
$ 100,000 $ 0 $ 0 $ 0 $ 0 $ 100,000
MW $ 100,000 MW MW MW MW MW $ 100,000
$ 0
$ 0
$ 0
$ 0
274
PAGE 290 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The City maintains approximately 25 acres of landscaped center medians along Huntington Drive, Sierra Madre Boulevard, and Old Mill Road. These areas currently include turf that, under Assembly Bill 1572 and forthcoming State regulations effective January 1, 2027, will be classified as nonfunctional and will no longer be permitted to be irrigated with potable water.

This project represents the initial phase of a broader effort to re-envision the City’s landscaped medians to ensure compliance with State and regional water regulations while maintaining their aesthetic character. The project will incorporate water conservation strategies and evaluate opportunities for stormwater capture and water quality improvements. The FY 2026–27 phase will focus on project design. Staff will utilize an on-call stormwater engineering consultant and retain the services of a landscape architect to develop conceptual and preliminary designs, incorporating community input, that achieve regulatory compliance and identify feasible improvements.

As part of this effort, the consultant team will evaluate opportunities to incorporate stormwater capture and treatment elements that may qualify the project for grant funding, helping to offset future construction costs. Construction is not anticipated until completion of the design phase and identification of funding sources.

Staff recommend $100,000 in new funding for FY 2026-27, utilizing Measure W Safe Clean Water Funding, with no impact on the General Fund. This project supports the City’s long-term sustainability goals by reducing potable water use and associated costs, improving stormwater management, and ensuring compliance with evolving regulatory requirements while preserving the visual quality of key corridors. $ 100,000
$ 100,000
$ 100,000
$ 100,000
FY 26-27
Measure W
275
PAGE 291 of 671
Appendices
276
PAGE 292 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
277
PAGE 293 of 671
Legal Requirements and Budget Policies
The City of San Marino Municipal Code Section 02.03.04 I. establishes that the City Manager shall have the power to “prepare, submit and recommend to the Council the annual operating and capital improvements budget.”
The City Manager publishes as a component of the annual budget: (1) a long-range projection for General Fund activities and operations, and (2) a long-range capital improvement program, identifying, at a project level, sources of current and future funding.

All funds utilize the “modified accrual” basis of budgeting. Revenues are recognized when they become measurable and available. Revenues are considered available when they are collectible within the fiscal year or soon enough thereafter (within 60 days following year-end) to pay liabilities of that fiscal year. Expenditures are recognized when an event or transaction is expected to draw upon current spendable resources. Budgets for all but one City fund are adopted on a basis consistent with generally accepted accounting principles (GAAP). The Capital Equipment Fund is a proprietary fund and utilizes the modified accrual basis of budgeting and the accrual basis of accounting.

The City Council approves total budgeted appropriations and any amendments to appropriations throughout the fiscal year. This “appropriated budget” covers substantially all City expenditures. Actual expenditures may not exceed budgeted appropriations at the fund level. The City Manager is authorized to transfer budgeted amounts between the operating accounts of any department, and between departments. The City Council is authorized to transfer and amend capital projects and capital acquisition budgets.

Per City Council policy adopted in May 2018 for the Capital Equipment Fund, this fund must operate on an essentially break-even basis over time and shall recover the full cost of providing services over time. In FY 2026-27, the City did not budget for depreciation as this is merely a non-cash transaction to be reported on the City’s ACFR for proper financial reporting purposes.

The City shall employ transfers in from the General Fund and Capital Improvement Projects Fund as necessary to harmonize the cost reimbursement nature of the fund.

Per City Council policy adopted in September 2018 for the Donations to City Fund, the City shall maintain systems of accounting and budgetary monitoring that manage excess balances between fiscal years of donations received by the City. The City Manager shall authorize accumulated excess balances to be carried between fiscal years as an assignment against General Fund fund balance.

Section 02.03.04 H. of the Municipal Code requires the City Manager to “keep the Council advised as to the financial conditions and needs of the City.” During the operating year, the City Manager publishes, no less than quarterly, financial reports adequate to inform the City Council on the financial condition of the City.
278
PAGE 294 of 671
BUDGET CALENDAR: FY 2026-27
District Transaction and Use Tax Ballot Measure Adoption February 11 (W)  City Council will consider the adoption of the resolution and ballot language for the District Transaction and Use Tax for the June 2, 2026 election.

Potential FY 2026-27 Priority Principles February 27 (W)  Update on FY 2025-26 Priority Principles
 Department Head will present to Council new Operational Priority Principles  Community engagement between February 12 and March 1 to gain input on additional potential Priority Principles
FY 2025-26 Midyear Review, Five Year Financial Forecast, March 11 (W) FY 2026-27 Projections, and FY 2025-26 CIP status update

 Presentation of the FY 2025-26 midyear report, Five Year Financial Forecast (General Fund and CIP), revenue and expenditure projections for FY 2026-27, and updated long term financial projection(s)  Presentation a status update of the FY 2025-26 CIP projects Capital Improvement Plan (CIP) Presentation March 27 (F)  Detailed discussion with Council related to CIP (equipment and infrastructure at different meetings)  (Draft operational budgets shared with appropriate Commissions/Boards for feedback) Preliminary Operating Budget Study Session April 24 (F)  Departments will present Programs, Goals, and Metrics  Council will offer comment and adjustments
City Manager’s Proposed Budget and Capital Improvement Plan May 29 (F)  Presentation of the proposed budget and CIP
 Final adoption of budget by Council

279
PAGE 295 of 671
Fund Descriptions
Funds are used in governmental accounting to demonstrate accountability for resources that may be restricted for particular purposes. Following are descriptions of the purpose of each of the 31 individual funds appearing in the FY 2026-27 San Marino budget. (The number following the name of each fund corresponds to the number assigned in the City’s accounting system for the fund.)
General Fund Group
General Fund (101) - The General Fund is the principal cost center for the City’s basic services.

Revenues that are not restricted for any particular purpose are accounted for in the General Fund. The primary revenue source for this fund is the collection of property taxes.

Public Safety Fund (103) – This fund is the cost center for Police and Fire Services. The primary revenue source for this fund is the Public Safety Parcel Tax.

Fourth of July Event and San Marino Center Funds (104 & 105) – These funds are separated for the purpose of tracking their rate of cost recovery from fees. They are not officially “enterprise funds”, as the City Council has not designated them as such.

Donations to City Fund (281) – The City receives donations intended for particular programs, mostly Library and Recreation.

American Rescue Plan Fund (245) – This fund is to track revenues received from the Federal Government from the American Rescue Plan Act as well as costs to respond to the COVID-19 pandemic and promote economic recovery.

Workers’ Compensation and General Liability Insurance Funds (595 & 596) – These funds are used to track costs associated with risk management activities.

Special Revenue Funds
Gas Tax Fund (202) – This fund is used to record the receipt and disbursement of gas tax subventions from the State of California. Cities are allocated a share of the revenues derived by the State from taxes on gasoline, which may only be spent on construction, improvement and maintenance of public streets and street engineering services.

Community Development Block Grant (CDBG) Fund (204) – This fund is used to record the receipt and disbursement of CDBG funds from the U.S. Department of Housing and Urban Development. These funds are allocated to cities on a formula basis and must be used for programs and projects that primarily benefit low- and moderate-income people. The City has 280
PAGE 296 of 671
used these funds to install handicapped access at various public facilities, to provide housing rehabilitation grants to low- and moderate-income households, and for senior programs.

County Park Prop. A Fund (206) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles which were created by voter approved bond issues under the Safe Neighborhood Parks Proposition in 1992 and 1996 for the development and refurbishment of parks. They are allocated to cities on a formula basis.

Prop. A Transit Fund (207) – This fund is used to record the receipt and disbursement of the ½ cent sales tax approved by the voters in 1982 and 1990. Approximately 25% of the monies generated by the tax are returned to local agencies to be used for public transportation services.

This money funds the Dial-a-ride, recreation, and school crossing guard services.

Drought Education Fund (209) - This fund is used to record the receipt and disbursement of water fines and water conservation education expenditures.

Air Quality Fund (212) - This fund is used to record the receipt and disbursement of funds received from the motor vehicle registration fee collected by the State of California and must be used for programs that reduce motor vehicle emissions. The City has used these funds for the purchase of alternative fuel vehicles and other vehicle emission reduction projects.

Surface Transportation Program, Local (STPL) Fund (213) - This fund is used to record the receipt and disbursement of funds received from the State of California through the Metropolitan Transportation Authority (MTA) and must be used for street improvements on certain major streets within the City.

Transportation Development Act (TDA) Fund (214) - This fund is used to record the receipt and disbursement of funds received from the State of California through MTA and must be used for projects that promote pedestrian uses and bikeways.

Prop. C Transit Fund (215) – This fund is used to record the receipt and disbursement of a portion of the ½ cent sales tax approved by the voters in 1982 and 1990. Approximately 20% of the monies generated by the tax are returned to local agencies to be used for public transportation purposes and maintenance of streets “heavily used by public transit”.

PEG Fees Fund (216) – This fund is used for public education and government access charges that the City’s cable franchise collects. Monies in this fund must be used to purchase equipment related to the production of public education and government access television.

Asset Seizure Fund (217) - This fund is used to record the receipt and disbursement of funds received from assets seized by state and federal courts and awarded to the local law enforcement agencies that lead to the seizure.
281
PAGE 297 of 671
Cannabis Tax Grant Fund (218) - This fund is used to record the receipt and disbursement of funds received for education, prevention, and enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis.

Used Oil Grant Fund (221) – This fund is used to record the receipt and disbursement of funds received from the State of California for programs that reduce the potential for illegal disposal of used oil. The City will use the funds to purchase catch basin screens for its storm drain system.

OTS Grant Fund (223) - This fund is used to record the receipt and disbursement of funds received from the State of California for programs that make California roadways safe for all users. The City will use the funds to improve and streamline traffic collision database systems as well as add programs to deter distracted driving as well as impaired driving due to alcohol and drugs.

California Recycling Grant & Rubberized Pavement Grant Fund (226) - This fund is used to record the receipt and disbursement of funds received from the State of California for programs that promote the recycling of waste materials.

Bodyworn Camera Grant Fund (228) – This fund is used to record the receipt and disbursement of funds received from the United States Department of Justice related to the Supporting Small, Rural, and Tribal Law Enforcement Agency Body-Worn Camera Policy and Implementation Program. This program is to provide funds and technical support for bodyworn cameras to any law enforcement department with 50 or fewer full-time sworn personnel.

Citizens’ Option for Public Safety (COPS) Grant Fund (Supplemental Law Enforcement Services Fund) (233) - This fund is used to record the receipt and disbursement of funds allocated by the State of California and must be used for front line law enforcement expenditures.

Homeland Security Grant Fund (240) - This fund is used to record the receipt and disbursement of funds allocated by the Federal Emergency Management Agency and must be used for front line law enforcement capital expenditures that are approved by the County of Los Angeles.

Los Angeles County Measure R Fund (243) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles through MTA which were created by a voter approved sales tax in 2008. These funds are allocated based on the point of sale and must be used for transportation projects.
282
PAGE 298 of 671
Measure W Clean Water Fund (246) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles related to a 2018 voter approved parcel tax that allows for the collection of 2.5 cents per square foot of impermeable area. These funds must be used for stormwater capture projects and programs.

Los Angeles County Measure M Fund (247) – This fund is used to record the receipt and disbursement of funds from the County of Los Angeles through MTA which were created by a voter approved measure in 2016. These funds must be used for transportation projects.

Capital Projects Fund
Capital Projects Fund (394) – This fund is used for investment in capital projects. The Capital Projects Fund relies upon transfers in from the General Fund.

Debt Service Fund
Debt Service Fund (401) – This fund is used to track the debt service activity of the City’s bond and loan liabilities.

Internal Service Fund
Capital Equipment Fund (591) – This fund is used to account for the City’s capitalized equipment. Cost allocations are charged to the operating funds based on the depreciation of the equipment that they use. These allocations are shown as an operating expenditure in the operating departments and revenue in the Capital Equipment Fund. The intention is to accumulate funds equal to the accumulated depreciation of all City-owned capitalized equipment.

Sewer Enterprise Fund
Sewer Enterprise Fund (700) - This fund is used to account for the sewer service charges revenue and expenses related to sewer operations and capital investment in sewer infrastructure. The City had a Sewer Rate Study performed in 2025 and adopted its first sewer service charges in Fy 2025-26.
283
PAGE 299 of 671
Community Profile
Government: City Council – City Manager
Date of Incorporation: April 25, 1913
City Type: General Law
Area: 3.77 Square Miles
Population: 11,964 as of July 1, 2025
Registered Voters: 9,280, or 78% of City Population
Demographics: 68.1% Asian, 22.7% White, 8% Two or more races, 1.2% Other Median Age: 45.7 years
Median household income: $214,167
Owner-occupied housing unit rate: 82.8%
Median Housing Value: $2,000,000+
Types of Structure: 99% single unit
Major Industries: Professional, Scientific, & Technical Services; Health Care & Social Assistance; Finance & Insurance; Arts, Entertainment, & Recreation; Management, Administrative, & Waste Management Services Business Licenses: 3,004 Active Licenses
Parks: Lacy Park
Libraries: Crowell Public Library
Community Centers: San Marino Community Center
Police Services: City-Owned and Operated, 1 Station
Fire Services: City-Owned and Operated, 1 Station
Public Works: 119.5 Lane Miles; 2 Miles Public Alleys; 15 Signalized Intersections; 100 Miles Sidewalk; Approximately 2,300 Street Lights;
Approximately 3,000 Street Signs; 11 Public Parking Lots; 1 Bridge; Approximately 7,800 Street Trees; Approximately 800 Park Trees; 376 Drainage Inlets; 223 Storm Drain Manholes; 1,251 Sewer Manholes; 50.8 Miles Sewer Connection Lines; 65,000 Square Feet Civic Building
Transportation: Local MTA Bus Service; Dial-A-Ride Van Service; Recreational Services Bus Transportation
284
PAGE 300 of 671
285
PAGE 301 of 671
History of San Marino
Before European explorations of California by the likes of Cabrillo, Portola and Anza, before the Spanish colonial area, and before the development of the California Mission system, the land now known as the San Gabriel Valley was inhabited by the Tongva indigenous peoples. The Tongva were later to be known as Gabrilenos.

Present-day San Marino was part of the ranch lands San Gabriel Mission Arcangel, originally founded by Spaniards of the Franciscan order in 1771. The grist mill for the Mission, “El Molino Viejo” – built in 1816 and generally referenced today as the Old Mill -- remains a prominent historical site, and has for several years functioned under the sponsorship of the City’s municipal government.

When Mexico achieved independence from Spain in 1821 and assumed general political and military control of Southern California, the Mission system was disassembled and secularization and economic re-ordering followed. While patterns of land and water source ownership were often complicated, the Mexican government encouraged settlements through land grants and concessions to private claimants. The primary portions of San Marino were included in an 1830 land grant to Scotsman Hugo Reid and his wife Victoria, a native Gabrielino. Upon Hugo Reid’s death in 1852, Victoria named her rancho “Rancho Huerta de Cuati,” giving distinction to its produce-farm function.

In 1854, Benjamin D. “Don Benito” Wilson took possession of Mrs. Reid’s rancho. Later, Wilson deeded a portion of his land to his daughter Maria de Jesus. She would marry James de Barth Shorb, who renamed the property San Marino Rancho after his grandfather's plantation in Emmitsburg, Maryland, which in turn had received its name from the Republic of San Marino in Italy.

The Shorbs built a house on the San Marino rancho now occupied by the renowned Huntington Library and Gardens. Henry Huntington purchased the Shorb property in 1903. In 1913 the ranchos of Huntington, Wilson and Patton, together with the subdivided areas of smaller land holdings, such as Stoneman, White, and Rose, incorporated as the City of San Marino. In all, a total of 10 former ranchos are part of the City’s current corporate boundaries.

The first mayor was George S. Patton, Sr. Patton also served as Los Angeles County District Attorney and as the first City Attorney for the City of Pasadena. His son was the famous World War II general and legendary tank commander, “Old Blood and Guts” George S. Patton. 286
PAGE 302 of 671
San Marino’s City Seal
In the 1850s, the rancho of James de Barth Shorb was renamed San Marino Rancho, a designation taken from his grandfather's plantation in Maryland, which in turn had received its name from the Republic of San Marino in Italy.

The San Marino Republic was named after a Dalmatian stone-cutter, by the name of Marinus (“of the sea”), who fled from his home on the Dalmatian Island of Rab in 297 AD at the time of a Turkish invasion, and took refuge among the rocky crags of Monte Titano, situated on the Italian peninsula with a view of the Adriatic Sea. In 1085, the Monastery at Mt. Titano canonized Marino and changed his name to San Marino (Saint Marino).

Our high school nickname, "The Titans," captures the life force of Monte Titano.

The San Marino seal contains the three summits of Mt. Titano, upon each of which reposes a tower, fortified with walls built from native rock and capped with a bronze plume, all surrounded by a heart-shaped scroll with two roundels and a lozenge (of unknown significance) at the top.

Underneath the left side is a graceful palm frond and underneath the right side, a branch from an orange tree.
287
PAGE 303 of 671
Summary of Audited Financial Statements – Last Five Years The City’s budget is one of the two most significant financial documents produced during the fiscal year. The budget includes both historical data as well as projections and estimates for the fiscal year not yet completed and the next fiscal year. The City’s audited annual comprehensive financial report comprises the other significant financial document produced during the year. While the financial statements in the annual comprehensive financial report contain only historical financial information, they have been audited by an independent certified public accounting firm in accordance with generally accepted accounting principles.

Following are summaries of three individual financial statements included within the audited annual comprehensive financial report. They provide a summary of the City’s financial activity from the past five years.

Statement of Citywide Net Position
The Statement of Net Position is one of the City’s government-wide financial statements. It is designed to provide readers with a broad overview of the City’s finances at a particular point in time (fiscal year-end) in a manner similar to privatesector business. It utilizes full accrual accounting, similar to private enterprises, and includes the value of all of the City’s assets and liabilities, both short-term and longterm, including pension and Other Post-Employment Benefits (OPEB) liabilities. The “bottom line” is the net position of the City – the difference between assets and deferred outflows of resources, and liabilities and deferred inflows of resources. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating.

The five-year trend shows a positive net position for the City gradually improving until FY 2024-25 where net position decreased $2.7 million. Part of the decrease was attributed to the sale of $1 million of Proposition A funds during FY 2024-25.

General Fund Balance Sheet
The City’s General Fund accounts for the majority of the City’s financial activity. Similar to the Statement of Net Position, this statement also measures financial position at fiscal year-end. However, only short-term assets and liabilities are accounted for in this presentation. The fund balance amount shown in this financial statement is the 288
PAGE 304 of 671
difference between assets and liabilities, and is an important measurement indicating both nonspendable assets and resources available for appropriation in future years.

Portions of fund balance are restricted or committed for particular purposes, but the largest portion is unassigned.

The five-year trend shows an increasing amount of assets and unassigned fund balance.

In Fy 2024-25, the General Fund had a positive change in fund balance of $1.5 million.

This was due to one-time revenues received during the year related to expenditure reimbursement of $295,000 and the sale of Proposition A funds for $750,000 General Funds.

General Fund “Income Statement”
The Statement of Revenues, Expenditures and Changes in Fund Balance for the General Fund is its “income statement” and measures the change in financial position for the fiscal year. Historical revenue and expenditure performance is perhaps the most important element in budget planning. San Marino’s General Fund “income statement” combines the financial activity of eight different individual funds maintained for budgeting purposes into the General Fund for the purposes of the audited financial statements.

The five-year trend shows an excess of revenues over expenditures of between $4.5 million and $4.4 million per year except for the most recent fiscal year which only showed an excess of $782 thousand. In FY 2020-21, the $2.95 million transfer to the Capital Projects Fund kept the General Fund unassigned fund balance equal to 55% of annual revenues. In FY 2021-22, the $2.35 million transfer to the Capital Projects Fund kept the General Fund unassigned fund balance equal to 53% of annual revenues. In FY 2022-23, the $3.55 million transfer to the Capital Projects Fund kept the General Fund unassigned fund balance equal to 49% of annual revenues. In FY 2023-24, the $2.05 million transfer to the Capital Projects Fund kept the General Fund unassigned fund balance equal to 49% of annual revenues. In FY 2024-25, there was no transfer to the Capital Projects Fund which kept the General Fund unassigned fund balance equal to 51% of annual revenues.
289
PAGE 305 of 671
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Audited Audited Audited Audited Audited
Assets:

Cash and Investments $ 39,857,236 $ 41,368,244 $ 40,327,049 $ 40,168,898 $ 34,306,598 Receivables 1,389,816 1,763,100 1,378,606 1,755,259 1,542,626 Capital Assets 193,865,532 195,582,711 203,858,541 205,623,529 213,693,612 All Other 489,684 1,694,611 1,191,557 1,752,361 1,831,827 Total Assets 235,602,268 240,408,666 246,755,753 249,300,047 251,374,663 Deferred Outflows of Resources:

Deferred Pension-Related Items 8,152,048 8,501,480 18,417,184 18,056,225 13,527,836 Deferred OPEB-Related Items 2,317,477 2,402,378 2,161,415 2,014,981 1,661,454 Total Deferred Outflows of Resources 10,469,525 10,903,858 20,578,599 20,071,206 15,189,290 Liabilities:

Current Liabilities 3,397,233 5,075,074 7,345,248 4,288,979 5,795,115 Net Pension Liability 35,674,715 22,526,953 41,638,587 44,772,485 44,291,953 OPEB Obligation/Liability 8,020,865 6,983,440 5,863,585 6,941,787 6,756,138 All Other 3,358,991 2,676,819 2,689,771 4,234,559 4,289,425 Total Liabilities 50,451,804 37,262,286 57,537,191 60,237,810 61,132,631 Deferred Inflows of Resources:

Deferred Pension-Related Items 1,854,975 16,859,518 3,166,823 1,811,014 998,720 Deferred OPEB-Related Items 527,306 1,940,512 2,788,933 2,294,962 2,144,090 Total Deferred Inflows of Resources 2,382,281 18,800,030 5,955,756 4,105,976 3,142,810 Net Position:

Net Investment in Capital Assets 193,865,532 195,581,766 202,727,287 204,744,294 212,512,065 Restricted 4,559,427 5,411,318 5,720,908 8,168,361 5,627,837 Unrestricted (5,187,251) (5,742,876) (4,606,790) (7,885,188) (15,851,390) Total Net Position $ 193,237,708 $ 195,250,208 $ 203,841,405 $ 205,027,467 $ 202,288,512 Summary of Citywide Net Position - Last Five Years
290
PAGE 306 of 671
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Audited Audited Audited Audited Audited
Assets:

Cash and Investments $ 16,915,738 $ 18,360,425 $ 19,219,237 $ 19,451,270 $ 20,954,070 Receivables 1,160,928 1,635,455 1,213,962 1,440,556 1,378,229 All Other 104,708 1,397,727 1,289,936 1,711,530 1,848,631 Total Assets $ 18,181,374 $ 21,393,607 $ 21,723,135 $ 22,603,356 $ 24,180,930 Liabilities:

Current Liabilities $ 1,640,097 $ 3,145,366 $ 4,087,624 $ 2,886,954 $ 2,931,464 Deferred Inflows of Resources - 27,176 10,888 - -
Fund Balances:

Nonspendable 72,364 307,611 150,135 119,423 131,355
Restricted - 1,359,882 1,004,869 1,568,763 1,704,146
Committed 304,036 274,377 245,605 321,603 342,895
Unassigned 16,164,877 16,279,195 16,224,014 17,706,613 19,071,070 16,541,277 18,221,065 17,624,623 19,716,402 21,249,466
Total Liabilities, Deferred Inflows of
Resources and Fund Balances $ 18,181,374 $ 21,393,607 $ 21,723,135 $ 22,603,356 $ 24,180,930 Summary of General Fund Balance Sheets - Last Five Years 291
PAGE 307 of 671
FY 2020-21 FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25
Audited Audited Audited Audited Audited
Revenues $ 29,643,955 $ 30,930,837 $ 33,082,732 $ 36,416,718 $ 37,737,514 Expenditures 25,049,645 26,408,894 29,206,089 31,950,769 36,955,323 4,594,310 4,521,943 3,876,643 4,465,949 782,191
Other Financing Sources (Uses)
Total Transfers In 341,774 - - 342,872 44,129
Transfers Out:

Capital Projects (2,950,000) (2,350,000) (3,550,000) (2,050,000) - Debt Service (513,729) (513,729) (544,712) (574,737) -
Capitalized Equipment (584,937) - (394,945) (246,091) (114,561)

CDBG - - - - -
County Park Bond - - - - -
Leases - 21,574 16,572 153,786 821,305
Total Other Financing Sources (Uses) (3,706,892) (2,842,155) (4,473,085) (2,374,170) 750,873 Net Change in Fund Balances $ 887,418 $ 1,679,788 $ (596,442) $ 2,091,779 $ 1,533,064 Unassigned Fund Balance, End of Year $ 16,164,877 $ 16,279,195 $ 16,224,014 $ 17,706,613 $ 19,071,070 55% 53% 49% 49% 51%
65% 62% 56% 55% 52%
NOTE: For the audited financial statements, eight individual budgetary funds are combined into the General Fund:

General Fund
Public Safety Fund
Fourth of July Event Fund
San Marino Center Fund
Donations Fund
American Rescue Plan Fund
Workers Compensation Fund
General Liability Fund
Summary of General Fund "Income Statements" - Last Five Years Statement of Revenues, Expenditures and Changes in Fund Balance Excess / (Deficiency)
Unassigned Fund Balance as % of Revenue
Unassigned Fund Balance as % of Expenditures
292
PAGE 308 of 671
The Property Tax In San Marino
The Context
San Marino can be considered a “property tax city.” The property tax makes up an average of almost 2/3rds of every dollar collected in the City’s General Fund. This is an exceptionally high ratio of property tax collections to total revenue collections.

The reason is twofold. One, San Marino’s residential and business properties have a high assessed valuation; and, two, the allocation of paid property taxes that is retained by the City,

23.64%, is the third-highest rate of local retention among the 88 cities in Los Angeles County.

History
The property tax in California dates back to the year California became a state: 1850. For the first 60 years, until the turn of the 19th Century, the property tax was a state tax; however, in 1910 the Separation of Sources Act made the property tax a local government revenue source and established the principle of separate revenue sources for state and local governments.

In 1978, Proposition 13 (officially named the People’s Initiative to Limit Property Taxation) was enacted by means of initiative power – causing an amendment to the California Constitution.

Proposition 13 limited the tax rate to 1% of a property’s cash value after rolling back property values to 1975-76 levels. Annual increase in property values is limited to the rate of inflation or 2%, whichever is less.

The property tax is an ad valorem tax. In technical terms, Proposition 13 modified the ad valorem nature of the tax to an acquisition-value property assessment system.

Proposition 13 Consequences
As a result of the adoption of Proposition 13’s passage into law, property tax revenues distributed to local governments were cut by nearly 60%. The unintended consequence of Proposition 13 was a transfer of authority to administer property taxes to Sacramento. The State had to step in to determine how the new 1% rate would now be apportioned among all the local taxing entities in the State. It was determined that local entities would share in the 1% revenue based on their proportionate tax rates in effect preceding the passage of Proposition

13. In the following years the State would revenue share with local governments – an action now known as the “bail out” -- to provide fiscal relief for this dramatic reduction in local 293
PAGE 309 of 671
revenues. The bailouts were short-lived, however, when the State began to regularly experience budget shortfalls of their own in the 1990’s.

The property tax remains the largest revenue source in most communities, competing with the sales tax for the top spot. This is not the case in San Marino: the sales tax contributes a small fraction of the City’s revenue base. Moreover, the City’s residential character, together with its limited business zoning, provides few opportunities to increase sales tax revenue for the City.

The City is likely to remain heavily dependent on local property values and property tax revenue in the coming years.

Historical Growth in Collections
The annual increase in property values for properties that do not change hands is limited by Proposition 13 to the rate of inflation or 2%, whichever is less. A summary of the change in San Marino collections (shown below) demonstrates that the growth in collections has been greater than 2% per year. In fact, the average annual growth over the past five audited years is 4.07%.

Growth beyond the 2% annual increase expectation is attributable to new construction (that adds to the existing assessed valuation base) and property sales (that trigger re-assessment of taxable property value to current market value).

Property Taxes Retained by the City
Before Proposition 13 became law, California governments set an annual property tax rate (mill rate) each year. The rate could vary each year. After Proposition 13 became law, the three-year 294
PAGE 310 of 671
average tax levy rate became permanent for each agency. This means that those agencies that assessed a high levy retained the high levy rate, and agencies that set a low levy rate retained the low levy rate.

Because San Marino relies primarily on the property tax to support municipal services, it should come as no surprise that San Marino assessed a high levy prior to Proposition 13. This translates today into a high retention rate for the taxes paid by property owners. With each $1.00 paid by the taxpayer, the City gets back $0.24.

The summary below shows that San Marino has the 3rd highest rate of retention in Los Angeles County.

Attribution is given to Hdl Coren & Cone for much of the historical and contextual property tax information presented herein.
295
PAGE 311 of 671
The Public Safety Parcel Tax
Beginning in 1980, San Marino voters have repeatedly approved a parcel tax for public safety services. The County of Los Angeles refers to the parcel tax as a direct assessment. The parcel tax is non ad valorem, meaning that the tax is based on a per-parcel rate that varies based on city designated zone where the parcel is located -- not on the value of the property. A parcel tax based on property value would violate Proposition 13.

Parcel taxes require two-thirds voter approval. Parcel taxes are less common in cities and more common in school districts and special districts.

Use of Proceeds
For FY 2026-27, parcel tax rates will increase 5.03% from FY 2025-26 levels. The parcel tax will generate approximately $3.8 million for the operations of the Police and Fire departments. The tax does not fully fund the departments, however; the tax supports approximately 21% of their operating costs. The remaining portion of Police and Fire funding comes from other Police and Fire functional revenues and transfers from the City’s General Fund. The necessary transfer from the General Fund is estimated at $13.2 million.

The accounting records for the parcel tax are kept separate from the General Fund.

Historical Collections
The parcel tax changes from year to year according to the levy rate imposed by the City Council and, to a lesser degree, by the change in the total number of assessed parcels in the City. As shown in the following table, over the past ten years, the parcel tax has funded between 21% and 29% of total Police and Fire operating costs.
296
PAGE 312 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
(Resolution to Adopt Budget will replace)
297
PAGE 313 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
(Resolution Establishing GANN Limit will replace)
298
PAGE 314 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
(GANN Limit Calculation will replace)
299
PAGE 315 of 671

EXHIBIT B
Implications of the Gann Appropriations Limit
In November 1979, California voters followed up the tax limitations of 1978’s Proposition 13 with an amendment to the State Constitution to limit the growth of government spending. A voter initiative, Proposition 4, was passed into law in 1979 and later amended by Proposition 111 in 1990. This spending limit, commonly known as the “Gann Limit,” was named after Proposition 4’s sponsor Paul Gann, appears in the state Constitution as Article XIIIB. The Gann Limit creates a restriction on the amount of tax proceeds that a government agency may receive and appropriate in any one year.

The limit is based on actual appropriations from the 1986-87 base year. Increases to the limit are allowed each year based on specified growth factors. Inflationary adjustments are based on changes in California per capita personal income or the change in nonresidential assessed valuation. Population adjustments are based on changes in the population of the City or Los Angeles County.

Since 1980, San Marino voters have approved a public safety parcel tax for public safety services and, at the same time, have approved an override of the City’s appropriations limit for this parcel tax revenue, to increase the limit by the amount of the annual parcel tax levy.

The City of San Marino’s FY 2026-27 Appropriations Limit was adopted by resolution on May 29, 2026 as required by the California Government Code. The City’s FY 2026-27 appropriations limit is $38,477,321 and its appropriations subject to limitation is $31,390,055. The appropriations margin, the difference between the limit and the appropriations subject to limitation, is therefore $7,087,266, and appropriations subject to limitation are 82% of the limit.

For the past five fiscal years, appropriations subject to limitation have ranged between 66% and 83% of the legal limit. The FY 2026-27 limit is within this same range, indicating that the legal limit has been increasing at a pace roughly in line with the growth in appropriations subject to limitation.

For four of the past six years, the population factor for the City has been negative. In years where there are negative population factors, the limit each year will grow by less than the annual inflation rate, which may result in a decrease in the City’s appropriations margin in future years.
300
PAGE 316 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
301
PAGE 317 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
(Schedule of Fees will replace)
302
PAGE 318 of 671

Accounts Payable
A short-term liability account reflecting amounts owed to private persons or organizations for goods and services received by a government.

Accounts Receivable
An asset account reflecting amounts due from private persons or organizations for goods and services furnished by a government (but not including amounts due from other funds or other governments).

Accrual Basis of Accounting
A basis of accounting that recognizes the financial effect of transactions, events, and interfund activities when they occur, regardless of when cash transactions occur.

Adopted Budget
The City Council approved annual budget establishing the legal authority for the expenditure of funds as set forth in the adopting City Council budget resolution.

American Rescue Plan Act of 2021 (ARPA)
On March 11, 2021, President Joseph R. Biden signed into law the American Rescue Plan Act of 2021 (ARPA), a $1.9 trillion federal aid package designed to help the American people and the American economy recover from the prolonged impacts felt from COVID-19. This legislation provides direct payments to eligible individuals, extends federal supplemental unemployment benefits, increases funding for the Paycheck Protection Program, provides funds for housing stabilization, provides funds to help schools reopen safely, and provides funds for COVID-19 testing, vaccination, and treatment, among a number of other provisions that assist local businesses and individuals who have been impacted by the pandemic. The legislation also includes $350 billion in direct financial relief for all state, local, tribal, and territorial governments.

Amortization
The process of decreasing or allocating a lump sum amount over a period of time, particularly for loans and other forms of finance, including interest and other finance charges.

Annual Comprehensive Financial Report (ACFR)
The official annual report of the City’s financial condition at the conclusion of the fiscal year. The report is prepared to conform to Generally Accepted Accounting Principles (GAAP) for governmental units and presentation of the financial data in conformity with the Adopted Budget.

Appropriation
Legal authorization granted to the City Manager by the City Council to expend monies, and/or to incur legal obligations for specific departmental purposes. An appropriation is usually limited in amount, as well as to the time when it may be expended.

Glossary
303
PAGE 319 of 671
Assessed Valuation
A dollar value placed upon real estate or other property by Los Angeles County as a basis for levying property taxes.

Assets
Property owned by a government, which has monetary value.

Audit
Prepared by an independent certified public accountant (CPA), the primary objective of an audit is to determine if the City’s financial statements fairly present the City’s financial position and results of operations in conformity with GAAP.

Authorized Positions
Permanent positions authorized in the budget to be employed during the fiscal year.

Basis of Accounting
The timing of recognition, that is, when the effects of transactions or events are recognized for financial reporting or budgeting purposes. There are three bases of accounting for government agencies: (1) cash basis (when cash is received or paid), (2) accrual basis (when the underlying transaction or event takes place), and (3) modified accrual basis (revenues are recognized in the accounting period in which the fund liability occurred).

Balance Sheet
A statement purporting to present the financial position of an entity by disclosing the values of its assets, liabilities, and equities as of a specific date.

Balanced Budget
When the total of revenues and other financing sources is equal to or greater than the total of expenditures and other financing uses, the budget is balanced.

Beginning Fund Balance
Fund balance available in a fund from the end of the prior year for use in the following year.

Bond
A city may raise capital by issuing a written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future, together with periodic interest at a special rate.

Bond Rating
An evaluation of a bond issuer’s credit quality ability to pay the principal and interest on time and in full.
304
PAGE 320 of 671
Budget
A plan of financial and program operation listing an estimate of proposed appropriations or expenses and the proposed means of financing them, for a particular time period. The budget is proposed or preliminary until it has been adopted by the City Council.

Budget Adoption
Formal action by the City Council, which sets the spending plan for the year.

Budget Calendar
The schedule of key dates or milestones that a government follows in preparation and adoption of a budget.

CalPERS
State of California Public Employees’ Retirement System.

Capital Asset
A tangible, fixed asset that is long-term in nature, of significant value, and obtained or controlled as a result of past transactions, events, or circumstances. Fixed assets include land, buildings, equipment, improvements to buildings, and infrastructure (i.e., streets, highways, bridges, and other immovable assets). A capital asset is defined as an asset with a useful life extending beyond a single accounting period.

Capital Budget
A financial plan of proposed capital improvement projects and the means of financing them for a given period of time.

Capital Improvement Projects (CIP)
Improvements that have a useful life of 3 years or more or involve public works construction. The City may own completed projects, or the City may maintain a legal interest in the completed project. Examples of projects owned by the City include a new park, street resurfacing, modifications to buildings, and construction of water mains. An example of a project in which the City maintains a legal interest is a privately-owned housing project with an outstanding promissory note to the City.

Cash Basis of Accounting
A basis of accounting that recognizes revenues and expenses when cash is received or disbursed.

City Manager’s Transmittal Letter
A discussion of the budget as presented in writing by the City Manager to the City Council. The message contains an explanation of the principal budget items and summarizes the budget relative to the current year adopted budget.
305
PAGE 321 of 671
Consumer Price Index (CPI)
A statistical description of price levels provided by the U.S. Department of Labor. The change in this index from year to year is used to measure the cost of living and economic inflation.

Critical Success Factors
Strategic work objectives that require action by all City departments.

Department
An operational and budgetary unit, or a group of related operations within a functional area.

Debt
An obligation resulting from the borrowing of money or from the purchase of goods and services.

Debts of governments include bonds, time warrants, and notes.

Debt Financing
Issuance of bonds and other debt instruments to finance municipal improvements and services.

Deficit
The excess of an entity’s liabilities over its assets, or the excess of expenditures or expenses over revenue during a single accounting period.

Depreciation
(1) Expiration in the service life of capital outlay assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy, or obsolescence. (2) The portion of the cost of a capital asset that is charged as an expense during a particular period.

Division
An organizational unit consisting of program(s) or activity(ies) within a department that provides services or a product.

Environmental Impact Report (EIR)
An analysis of the environmental implications related to a specific action. For example, the increase in traffic in an area proposed for new development.

Expenditure
The payment made for cost of services rendered, materials, equipment, and capital improvements.

Expense
Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest, or other charges.
306
PAGE 322 of 671
Expense Category
Three expense object categories: Personnel, Services & Supplies, and Debt Service.

Fee
The payment for direct receipt of a public service by the party who benefits from the service.

Fiscal Year (FY)
A twelve-month accounting period of time to which the budget applies; for San Marino, it is July 1 through June 30.

FTE
Full Time Equivalent Employee (FTE) Hours per year = 1.0 Full-Time Equivalent position.

Fund
An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. There are two major types of fund:

Governmental (general, special revenue, debt service, capital projects, and permanent) and Proprietary (enterprise and internal service).

Fund Balance
The amount of financial resources immediately available for use. Generally, this represents the excess of unrestricted current assets over current liabilities.

Gann Appropriation Limit
Article XIIIB of the State constitution was amended by Proposition 4 (Gann initiative) in 1979.

Article XIIIB limits growth in the spending of tax proceeds to tax proceeds appropriated in the "base year" of 1978-79 times the product of the allowable annual percentage change in a costof-living factor and the allowable annual percentage change in a population change factor. The cost-of-living factor is the larger of the annual percentage change in the State per capita personal income or the annual percentage change in the local non-residential assessed valuation due to new construction. The population change factor is the larger of the annual percentage change of the jurisdiction's population or the annual percentage population change of the county in which the jurisdiction is located.

General Fund
The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. Examples of departments financed by the General Fund include City Council, Community Services Department, and Parks & Public Works Department.

General Fund Reserves
A budgetary reserve set aside for emergency or unanticipated expenditures, revenue shortfalls, and/or unknown expenditures.
307
PAGE 323 of 671
General Obligation Bond
A type of bond that is backed by the full faith, credit, and taxing power of the City.

Generally Accepted Accounting Principles (GAAP)
Uniform minimum standards and guidelines for financial accounting and reporting. They govern the form and content of the financial statements of an entity. GAAP encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. GAAP provide a standard by which to measure financial presentations. The primary authoritative body on the application of GAAP to state and local governments is the Government Accounting Standards Board (GASB).

Governmental Accounting
The composite activity of analyzing, recording, summarizing, reporting, and interpreting the financial transactions of governments.

Governmental Accounting Standards Board (GASB)
The authoritative accounting and financial reporting standard-setting body for government entities.

Governmental Fund
A fund type to account for tax-supported activities. There are five different types of governmental funds: the general fund, special revenue funds, debt service funds, capital projects funds, and permanent funds.

Grant
Contributions or gifts of cash or other assets from another governmental entity to be used or expended for a specific purpose, activity, or facility.

Infrastructure
Facilities on which the continuance and growth of a community depend on such as roads, water lines, sewers, public buildings, and parks.

Interfund Transactions
These budgetary transactions consist of quasi-external transactions which would be treated as revenues and expenditures if they involved organizations external to the governmental unit, reimbursements of expenditures initially made in one fund which are attributable to another fund, and operating transfers where monies are appropriated from one fund to another fund to reimburse expenses which are of benefit to the first fund. 308
PAGE 324 of 671
Internal Service Fund
Funds used to account for the financing of goods or services provided by one department or agency to other departments or agencies of a government, on a cost-reimbursement basis.

Liability
Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed, or refunded at some future date. Note: This term does not include encumbrances.

Line Item Detail
A budget that lists detailed expenditure categories (permanent salaries, utilities, travel, training, etc.) separately, along with the amount budgeted for each specified category.

Long-Term Debt
Debt with a maturity of more than one year after the date of issue.

Mission
A description of the basic purpose and responsibility of an organization.

Modified Accrual Basis of Accounting
A basis of accounting. Revenues are recognized in the accounting period in which they become available and measurable; expenditures are recognized in the accounting period in which the fund liability is incurred (if measurable), except for unmatured interest on general long-term debt and certain similar accrued obligations, which should be recognized when due.

Municipal Code
A compilation of City Council approved ordinances currently in effect. The code defines City policy in various categories, for example, traffic regulations, tree preservation, building regulations, and planning and zoning regulations.

Operating Budget
A financial, programmatic, and organizational plan for furthering the goals of the City through the departments, which does not include one-time capital improvements projects.

Ordinance
A formal legislative enactment by the City Council. It has the full force and effect of law within the City boundaries unless it is in conflict with any higher form of law such as a State statute or constitutional provision. An ordinance has higher legal standing than a resolution.

Other Post-Employment Benefits (OPEB)
Other Post-Employment Benefits (OPEB) are post-employment benefits other than pension benefits, including, medical, dental, vision, life, and accidental death and dismemberment. 309
PAGE 325 of 671
Pay-As-You-Go Basis
A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing.

Personnel
A budget category which generally accounts for full-time, part-time, and temporary employees’ salaries, overtime costs, and fringe benefits for a particular division or program.

Program
An activity or division within a department which furthers the City’s objectives by providing services or a product.

Project
A temporary, unique action that has a defined beginning and end, with a defined scope and resources. Success is measured by the completion of milestones.

Proprietary Fund
Funds that focus on the determination of operating income, changes in net assets (cost recovery), financial position, and cash flows. There are two types of proprietary funds: Enterprise and Internal Service Funds.

Public Safety Parcel Tax Levy
A parcel tax adopted by San Marino voters on parcels of real property within the City. The parcel tax is to be used for the purposes of obtaining, providing, operating, and maintaining paramedic services, police equipment or apparatus therefore; paying the salaries and benefits to paramedic, police protection, and firefighting protection and prevention personnel; and for other necessary paramedic expenses, police protection expenses, and fire protection and prevention expenses of the City of San Marino.

Purchase Order
A document issued to authorize a vendor to deliver specified merchandise or render a specified service for a stated estimated price. Outstanding purchase orders are called encumbrances.

Re-Appropriation
The amount of money that is budgeted for a project in a prior year but is not spent or encumbered and needs to be appropriated again in the current year in order to continue the program originally intended.
310
PAGE 326 of 671
Resolution
A special order of the City Council which requires less legal formality than an ordinance in terms of public notice and the number of public readings prior to approval. A resolution has lower legal standing than an ordinance. The adopted City budget is approved by resolution and requires a majority vote of the Council members present at budget adoption time.

Revenue
Sources of income used to finance City governmental services.

Self-Insurance
A term often used to describe the retention by an entity of a risk of loss arising out of the ownership of property or the activity of the agency.

Services
A grouping of activities with common business goals organized by divisions.

Special Revenue Funds
A Special Revenue Fund is separately administered because restrictions have been placed on how revenues may be spent by the City Council, the State of California or the Federal government. Two examples are the State of California Gas Tax Fund and the Community Development Block Grant Fund that is administered by the Federal Government.

Services & Supplies
A budget category which accounts for all non-personnel expenses. Examples include office supplies, utility costs, legal advertising, equipment maintenance, small tool purchases, building/structure maintenance, and contractual services.

Taxes
Compulsory charges levied by a governmental unit for the purpose of financing services performed for the common benefit. This term does not include charges for services rendered only to those paying such charges, for example refuse collection. 311
PAGE 327 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
312
PAGE 328 of 671
5 Year Capital
Improvement Plan
313
PAGE 329 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
314
PAGE 330 of 671

TABLE OF CONTENTS
Cover memorandum to City Council .......................................................................................... 317 FY 2026-27 Capital Equipment Purchases and 5-year Equipment Expenditure Plan .................. 319 FY 2026-27 Equipment Purchases by Department ................................................................ 322 Future Equipment Purchases .................................................................................................. 349 FY 2026-27 Capital Construction Programs and Projects and 5-year Expenditure Plan ...........362 FY 2026-27 Capital Construction Programs and Projects by Infrastructure Category ........ 365 Future Capital Construction Programs and Projects ........................................................... 405 Status of FY 2025-26 Capital Equipment Purchases .................................................................... 425 Status of FY 2025-26 Capital Construction Programs and Projects ........................................... 444 315
PAGE 331 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
316
PAGE 332 of 671
TO: Mayor Chou and Members of the City Council
FROM: Amber Shah, Director of Parks and Public Works/City Engineer DATE: May 29, 2026
SUBJECT: DRAFT FY 2026-27 CAPITAL BUDGET AND 5-YEAR PLAN

DEVELOPING A CAPITAL PLAN FOR THE FUTURE
The City Council has defined “well-maintained infrastructure” as a critical success factor in its strategic plan. To that end, developing and maintaining infrastructure is one of the City’s most important long- term responsibilities. Additionally, routine replacement of capital equipment items such as vehicles, maintenance equipment, and computers is necessary to ensure the City is operating in an efficient manner.

Given the City’s infrastructure needs and limited funding from year to year, it is important to have a plan in place that provides a multi-year strategic approach to implementing infrastructure and facility-related projects. This is the reason for developing a Capital Improvement Plan (CIP). The CIP is a guide to efficiently allocate resources over time for improving and replacing public infrastructure and facilities. Each year the CIP serves as a 5-year strategic plan for creating, maintaining, and funding present and future infrastructure.

A 5-year Capital Improvement Plan is also put in place for capital equipment and vehicles. Capital equipment encompasses public safety and public works vehicles and equipment, computer software, and office equipment. An organized management plan for these assets ensures that there is a suitable amount of sustainable tools to accomplish the City’s goals and that the City acts in a fiscally responsible manner related to acquisition, maintenance, replacement, and disposal of these items at the end of their service life.
2026-27 CAPITAL BUDGET AND 5-YEAR PLAN
The CIP document is organized by capital equipment and capital construction projects. All CIP request forms include a description and justification for the work, the year the request was first proposed, and the capital cost estimates per year including the specified fiscal year.

The City Council reviewed the capital equipment budget and capital construction proposals on March 27, 2026 and provided direction to staff regarding expenditures to include in the next 317
PAGE 333 of 671
capital improvement fund budget and any schedule or funding changes for specific projects. The final Fiscal Year 2026-27 Capital Improvement Plan incorporates the input of the City Council, as well as the Department Heads. As time progresses, some projects currently listed in future years may be shifted into the current year or pushed further out depending on the City’s needs.

Furthermore, projects that are not currently listed may be added if new needs are identified.

Overall, this document provides a roadmap that will help guide staff in implementing infrastructure and equipment improvements that are necessary to meet the community’s needs.

INFRASTRUCTURE CONDITION ASSESSMENTS
The following documents were used to prepare this plan:
 Facility condition assessments. Bureau Veritas. March 2021 and February 2022  Pavement management plan. NCE. 2018 and May 2021
 Re-envisioned recreation programming. April 2020
 Stormwater condition assessment. Dudek. February 2021  Wastewater collection system condition assessment. Dudek. May 2019 318
PAGE 334 of 671
FY 2026-27 CAPITAL EQUIPMENT
BUDGET AND 5-YEAR EQUIPMENT

EXPENDITURE PLAN
319
PAGE 335 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
320
PAGE 336 of 671
FY 2026/27 CAPITAL EQUIPMENT BUDGET AND 5-YEAR EQUIPMENT EXPENDITURE PLAN 1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
33 34
35 36
37 38
39 40
41 42
43 B C D E F G H J K L M N O P R S T U V W

ADMINISTRATION/FINANCE/IT
11-0550 Annual PC Replacement Program
Ohetr 34,000.00
4,3710.0
383,71 383,71
-
220,000.0 220,000.0
220,00
- - -
22,000 25,000
25,0000.0
30,000.00
30,000.00
132,000
11-0564 ntena rasIrucnafTtMiureI nc&t Scey talectiuriCri areSotwf 2390,00 - 239,000
2390,00
- - - - - - - - - - - - -
11-0565 Council Meeting Broadcast Equipment
hOter 44,8940.0
4,5660.0
494,60 494,60
- - - - - - - - - - - - -
Total Administration
317,894
89,37
3268,31 3268,31
-
220,00 22,000 22,000
- - -
22,000 25,000 250,00 300,00 300,00
1320,00

COMMUNITY DEVELOPMENT
- - - - - - - - - - - - - - - - -
Total Community Development - - - - - - - - - - - - - - - - - Police
30-NEW Mobile Digital Computers Other - - - - -
675,00 67,500
-
- - 67,500
67,500
- - - -
675,00
30-NEW Radio Communications Repeater Antenna Other - - - - - 200,000.0 200,000.0
-
- - 200,000.0
200,00
- - - -
200,00
30-NEW Taser Replacement Program Ohetr 28,604 -
28,604 286,04
- - - - - - - - - - - - -
30-NEW Mobile Radios Other 116,000.00 116,000.00
232,000 2320,00
- - - - - - - - - - - - -
Total Police
14460,4 1160,00 2606,04 2606,04
-
875,00 87,500
-
- - 87,500
87,500
- - - -
875,00
FIRE
34-NEW Mobile Data Terminals Other - - - - -
145,000.0 145,000.0
145,00
- - -
14,500
- - - -
145,00
34-NEW Firefighting Safety Equipment Other - - - - -
550,00 55,000 55,000
- - -
55,000
- - - -
550,00
34-NEW Rescue Ambulance 91 Replacement Vehicle - - - - - - - - - - - - - 500,000.00 - - 5000,00
34-NEW Storage Containers Other - - - - - - - - - - - - - 10,000 100,00 100,00 300,00
34-NEW Reserve Engine 791 Replacement Vehicle 450,000.00 - 450,000
450,000.00 903,000.00 1,353,000.00
13,530,00
- - -
135,300,0
- - - -
1,35300,0
34-9300 Battalion Vehicle Replacement Vehicle -
20,296 202,96 202,96
- - - - - - - - - - - - -
34-0563 Thermal Imaging Cameras Other 5,50000. -
5,500 55,00
- - - - - - - - - - - - -
Total Fire
455,500
202,96
4757,96
257,96
4500,00 972,500
1,4225,00 1,42250,0
- - -
142,250,0
-
510,000
100,00 100,00
19,525,00

PARKS AND PUBLIC WORKS
48-NEW Backhoe Other - - - - - 175,000.00 175,000.00
1750,00
- - -
17500,0
- - - -
1750,00
48-NEW Gator Utility Vehicles Vehicle - - - - -
20,000 20,000 20,000
- - -
200,00 25,000
- - -
450,00
42-4613 Small Engine Replacement Program Other
- 1,71100.
1,711 17,11
-
500,000. 50,000.0
5,000
- - -
5,000
-
5,000.00
-
500,000.
15,000
50-4613 Electric Riding Mower Other - - - - - - - - - - - - 480,00
- - -
480,00
48-NEW Forklift Other - - - - - - - - - - - -
350,00
- - -
350,00
48-NEW Skip Loader Other - - - - - - - - - - - - - -
1200,00 12000,0
48-4613 Trailered Construction Traffic Message Board Other - - - - - - - - - - - - - - 30,000.00 - 300,00
42-0502 Fleet Vehicle Lift Other -
15,000 150,00
- - - - - - - - - - - - - -
42-0500 Pressure Washer
Ohter 16,50000.
-
16,500 165,00
- - - - - - - - - - - - -
Total Parks and Public Works
165,00 16,711 332,11 182,11
-
2000,00 20000,0 200,000
- - -
20000,0 1080,00
5,000
30,000
1250,00 46800,0

COMMUNITY SERVICES
90-NEW Library Public Computer Replacements Other - - - - - 400,000. 40,000.0 40,000.0
- - -
4,00000. 4,0000.0 4,00000. 4,0000.0 40,000.0
20,000.00
90-NEW Library Parking Lot Bookdrop Other - - - - -
53,00 530,0
- 53,00 -
-
5,300
- - - -
53,00
90-NEW Library Furniture Replacement
Other 43,000.00
-
43,000 430,00
- - - - - - - - - - - - -
Total Community Services
430,00
-
43,000 430,00
-
93,00 930,0 4,000 530,0 -
-
9,300 4,000 40,00 4,000 400,0
253,00

TOTALS-ALL FUNDS
977,498 1619,44
1,139,442
67444,2 45000,0
1,2913,00 1,74130,0 1,64850,0
5,300 - 87,500
1,7413,00
1370,00 54400,0
740,00
1690,00
266,530,0
FY 26-27 FY 27-28
Donations
(281)
Re-appropriation
from FY 25-26
NEW FY 26-27
Funding
Total FY 26-27
Budget
Capital Equipment
(591)
SB
1383
Grant
COPS (233)
FY 26-27 Capital Equipment Funding Sources FY 26-27 Capital Equipment Budget 5-yr Capital Equipment Expenditure Plan Description
FY 25-26 Capital Equipment Budget
Original FY 25-
26 Budget
Modifications
Total FY 25-26
Budget
FY 25-26 Estimated
Actual
Capital
Expense
Type
Reference Code
5-yr Totals FY 30-31 FY 28-29 FY 29-30
Printed: 5/20/2026
321

FINANCE/IT

REQUESTS
322
PAGE 338 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
20/20
Annual PC Replacement Program
Replacement of aging PC's according to PC replacement schedule Citywide
City Manager's Office Nicole Tibbet Capital Equipment
$ 22,000 New Project or Ongoing
City Employees or Contractor
$ 22,000 $ 25,000 $ 25,000 $ 30,000 $ 30,000 $ 132,000
$ 22,000 $ 25,000 $ 25,000 $ 30,000 $ 30,000 $ 132,000
$ 0
$ 0
$ 0
$ 0
323
PAGE 339 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This request is to replace PC's for various City staff. The City is currently on a 5 year PC replacement schedule, meaning computers should be replaced on a 5 year cycle. Upgrading and replacing PC's are crucial for the day to day operations of the City. Furthermore, it is a critical element in cyber security.

A total of 13 PC's are requested for replacement in FY 26-27. See below for a breakdown by Department:

Police: 4 computers
HR: 1 computer
Library: 5 computers
Recreation: 3 computers
A total of $22,000 is requested for these purchases for FY 26-27. There is an anticipated cost escalation each year of the program to account for general inflation. Purchasing costs may also be impacted by federal tariffs. $ 22,000
$ 22,000
$ 22,000
$ 22,000
FY 26-27
None. Fully funded by Capital Equipment Fund (Fund 591) 324
PAGE 340 of 671

POLICE DEPARTMENT

REQUESTS
325
PAGE 341 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
20/20
Mobile Digital Computers
Procurement of 12 new Mobile Digital Computers (MDC's) for the Police Department Fleet Police Department
Police Department John Incontro Capital Equipment
$ 67,500 Ongoing
Contractor
$ 67,500 $ 0 $ 0 $ 0 $ 0 $ 67,500
COPS $ 67,500 COPS COPS COPS COPS COPS $ 67,500
$ 0
$ 0
$ 0
$ 0
326
PAGE 342 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The current Police Department Fleet Mobile Digital Computers (MDC's) are six years old, and have reached the end of their effective service life. Devices older than five years typically experience significant performance degradation, and higher failure rates. These devices are essential to daily law enforcement functions, including access to computer-aided dispatch (running vehicle plates, wanted persons, etc.), records management, report writing, and real-time communication. The aging technology of our current MDC's presents potential hardware support issues through the manufacturer, limiting repair options, and increasing downtime. Additionally, outdated systems struggle to meet evolving cybersecurity and data protection requirements, creating potential vulnerabilities that could impact sensitive law enforcement information. The purchase of new MDC's will improve reliability and functionality related to critical in-vehicle technology, support current and future law enforcement software platforms, maintain officer efficiency and response capabilities, reduce maintenance costs associated with obsolete equipment, and enhance service delivery to the community. A total of twelve (12) MDC's are proposed for purchase in FY 26-27:
-Seven for vehicles 1-7
-One for motor officer
-One for command post
-Three spares
$ 67,500
$ 67,500
$ 67,500
$ 67,500
FY 26-27
The proposed cost is based upon a new tablet, docking station, keyboard, basic wiring, warranty, and tax.

The new MDC's will require limited ongoing or routine maintenance in the form of system updates by our Information Technology support team. This maintenance should be covered under the City's contract with I.T.

COPS
327
PAGE 343 of 671

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

FY FY FY FY FY
202 /20
Estimated
Total
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) , GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
20 /20
3BEJP
$PNNVOJDBUJPOT
3FQFBUFS
"OUFOOB
3FQMBDFNFOU
PG
3BEJP
$PNNVOJDBUJPOT
3FQFBUFS
"OUFOOB
UP
NFFU
DVSSFOU

TUBOEBSET
Police Department
Police Department John Incontro Capital Equipment
$ 20,000
/FX
Contractor
$ 20,000 $ 0 $ 0 $ 0 $ 0 $ 20,000
CE $ 20,000 CE CE CE CE CE $ 20,000
$ 0
$ 0
$ 0
$ 0
328
PAGE 344 of 671

CITY OF SAN MARINO

FY CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The current off site Police Department radio communications repeater antenna is over 15 years old and needs to be replaced to meet current radio communication standards. The Commander Omni Fiberglass Antenna (450-470 MHz, 7.1 dBi, N Female) provides significant advantages over most exposed element arrays and delivers equal or superior electrical performance. Commander Omni Antennas use multiple large-diameter copper radiating elements stacked collinearly, fed in phase, and enclosed in a weatherproof fiberglass housing.

These DC-grounded units feature low-loss Teflon and insulated connectors. The antenna offers 5.0 dBd gain and can withstand winds of up to 100 mph (160 km/hr). It is ideal for duplex systems with 8 MHz or less separation between Tx and Rx frequencies. Multiple mounting hardware options are available for these antennas.

Key benefits of this antenna include a weatherproof design for reliable operation and the ability to withstand winds up to 100 mph. Additionally, the copper elements minimize the possibility of inter-modulation (unwanted signal) generation. The DC grounding further protects the system from lightning strikes. $ 20,000
$ 20,000
$ 20,000
$ 20,000
FY 26-27
The proposed cost includes the purchase and installation of the radio communications repeater antenna, as well as all applicable taxes. The antenna is maintenance-free and should not incur any additional maintenance costs.
329
PAGE 345 of 671

FIRE DEPARTMENT

REQUESTS
330
PAGE 346 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
20/20
MDT Replacement
Procurement of Apple iPads for MDT refurbishment to ensure continued connectivity with the Verdugo Fire Communications Center
Fire Department
Fire Mario Rueda Capital Equipment
$ 14,500 New Project
$ 14,500 $ 0 $ 0 $ 0 $ 0 $ 14,500
CE $ 14,500 CE CE CE CE CE $ 14,500
$ 0
$ 0
$ 0
$ 0
331
PAGE 347 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The City of San Marino has been contracting continuously with Verdugo since 1996. Contracting with Verdugo minimizes the effects of fire and disaster for residents of San Marino through effective mobilization and dispatch of firefighting and emergency medical resources.

In June 2025, the Verdugo Fire Communications Center (Verdugo) announced plans to update their Computer Aided Dispatch (CAD) system to an iOS-based operating system. This update requires all Verdugo contracting agencies to upgrade apparatus equipment to maintain connectivity with the new CAD system. As part of this mandatory transition, the San Marino Fire Department must replace existing Windows-based mobile data terminals (MDT) in all apparatus with Apple iPads. This hardware upgrade is critical for the San Marino Fire Department to continue receiving dispatch information from Verdugo for all Fire and EMS incidents.

The San Marino Fire Department will need to replace the MDTs in six apparatus (two Rescue Ambulances, two Engines, and two battalion chief vehicles). The costs for the battalion chief vehicles will be shared with the City of South Pasadena.

Verdugo, through the City of Glendale, will purchase the required equipment for all contracting agencies and transition to the new CAD system in February 2026. The City of Glendale will then send an invoice for reimbursement during the 2026-2027 Fiscal Year. $ 14,500
$ 14,500
$ 14,500
$ 14,500
FY 26-27
332
PAGE 348 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
2/2
Firefighting Safety Equipment
Procurement of new firefighting turnout gear and flash hoods to ensure compliance with NFPA 1851 and the updated NFPA 1970 standards.

Fire Department
Fire Department Michael White Capital Equipment
$ 55,000 New Project
$ 55,000 $ 0 $ 0 $ 0 $ 0 $ 55,000
CE $ 55,000 CE CE CE CE CE $ 55,000
$ 0
$ 0
$ 0
$ 0
333
PAGE 349 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Fire Department is requesting approval to procure new structural firefighting protective ensembles (turnout gear”) and particulate-blocking firefighting hoods to replace aging and non-compliant equipment currently in service. The requested turnout gear will replace ten (10) existing sets that are over ten (10) years old, have reached the end of their allowable service life, and have been red tagged as unfit for use by our third-party repair and maintenance provider. The requested hoods will replace existing non-particulate hoods that do not meet current NFPA (National Fire Protection Association) requirements.

The Fire Department currently maintains two sets of turnout gear per firefighter, a frontline set and a backup set, totaling thirty-eight (38) sets. During FY 2018-19, the department reduced expenditures across multiple accounts, including Safety Uniforms, to offset higher overtime costs resulting from staffing vacancies and injuries on duty. These budget reductions continued through FY 2025-26, resulting in ten (10) turnout gear sets that now require replacement. Replacing all ten sets in FY 2026-27 would restore compliance with the established replacement cycle.

Modern firefighting protective equipment plays a critical role in reducing both firefighter exposure to carcinogens, and an elevated risk of occupational cancer. Updated turnout gear and particulate-blocking hoods are specifically designed to limit the absorption of soot, smoke particulates, and toxic byproducts of combustion. $ 55,000
$ 55,000
$ 55,000
$ 55,000
FY 26-27
334
PAGE 350 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
20/20
Reserve Engine 791 Replacement
Procurement of replacement Type I fire engine for Engine 791 due to aging and increased maintenance
Fire Department
Fire Mario Rueda Capital Equipment
$ 903,000 Ongoing
$ 903,000 $ 0 $ 0 $ 0 $ 0 $ 903,000
CE $ 903,000 CE CE CE CE CE $ 903,000
$ 0
$ 0
$ 0
$ 0
335
PAGE 351 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The San Marino Fire Department (SMFD) is requesting capital equipment funds to purchase a new Type I fire engine to replace the current reserve Engine 791. Engine 791 was purchased in 2008, is currently 18 years old, and will be due for replacement in the coming years. The replacement for Engine 791 will become the new front line engine, and current front line Engine 91 would move to reserve status. Engine 91 was purchased in 2018 and will be approximately 10 years old when it moves to reserve status. The SMFD replacement cycle ensures the ability of the SMFD to provided immediate response to emergencies experienced by residents.

Due to heavily impacted production times for a new Type I engine, purchase of the replacement engine must be made several years prior to the anticipated delivery and in-service date. Current production time estimated by the manufacturer is approximately 48 months. Procurement costs for the engine have been incurred over multiple years, with $450,000 being initially incurred in FY 2025-26 and re-appropriated into FY 26-27. When combined with the FY 26-27 cost of $903,000, the total cumulative cost for the new Engine is $1,353,000 $ 903,000
$ 903,000
$ 903,000
$ 903,000
FY 26-27
336
PAGE 352 of 671

PARKS AND PUBLIC

WORKS DEPARTMENT

REQUESTS
337
PAGE 353 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Backhoe
Procurement of a new backhoe to assist the Public Works Department with maintenance activities.

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 175,000 New
City Employees
$ 175,000 $ 0 $ 0 $ 0 $ 0 $ 175,000
CE $ 175,000 CE CE CE CE CE $ 175,000
$ 0
$ 0
$ 0
$ 0
338
PAGE 354 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Department maintains two backhoes that are essential for maintenance operations requiring excavation, trenching, and loading of materials. The smaller backhoe was replaced in FY 2023-24. This request it to replace the Department's larger backhoe, which has exceeded its reliable service life and has experienced recurring mechanical issues resulting in extended periods out of service. Due to the equipment's age and increasing difficulty obtaining replacement parts, continued repairs are no longer practical or cost-effective.

The larger backhoe is critical for operations involving heavier excavation and the movement of larger quantities of debris and materials. It is also an important asset during emergency response and storm clean up efforts. For example, the equipment was used extensively during the 2025 windstorm cleanup to remove large debris and fallen tree limbs. Replacing this equipment will restore operational reliability, improve staff efficiency and support essential maintenance and emergency response activities. A new backhoe has an expected useful life of approximately 20 years.
$ 175,000
$ 175,000
$ 175,000
$ 175,000
FY 26-27
The new backhoe will require routine maintenance to ensure proper function. This maintenance can be sufficiently covered by the Department's operating budget. 339
PAGE 355 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Gator Utility Vehicles
Procurement of two (2) small utility vehicles for Public Works maintenance staff Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 20,000 New
City Employees
$ 20,000 $ 25,000 $ 0 $ 0 $ 0 $ 45,000
CE $ 20,000 CE $ 25,000 CE CE CE CE $ 45,000
$ 0
$ 0
$ 0
$ 0
340
PAGE 356 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Department maintains two small utility vehicles (commonly referred to as "Gators") that support daily maintenance operations. These vehicles allow staff to efficiently transport tools, equipment, and materials to job sites while remaining compact and maneuverable in confined spaces such as park pathways and landscaped medians. Both vehicles are nearing the end of their service lives and require replacement. These vehicles are particularly important for maintenance activities at Lacy Park and throughout City medians, where larger vehicles are not practical. They are also used extensively during special events at Lacy Park, allowing maintenance staff to move efficiently through crowded areas to transport materials, equipment and personnel. Staff proposes replacing the two (2) vehicles over the next two fiscal years. The FY 2026-27 replacement will be an electric-powered unit dedicated to use at Lacy Park, supporting the City's efforts to reduce noise and emissions in park areas. The second vehicle is proposed for replacement in FY 2027-28.

The estimated cost of one electric utility vehicle is $20,000, based on vendor quotes. The expected service life of a new unit is approximately 20 years.
$ 20,000
$ 20,000
$ 20,000
$ 20,000
FY 26-27 and FY 27-28
The new gators will require routine maintenance to ensure proper function. This maintenance can be sufficiently covered by the Department's operating budget.

AQMD
341
PAGE 357 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Small Engine Replacement Program
Continuation of biennial program to replace small engine equipment Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 5,000 Ongoing
City Employees
$ 5,000 $ 0 $ 5,000 $ 0 $ 5,000 $ 15,000
CE $ 5,000 CE CE $ 5,000 CE CE $ 5,000 CE $ 15,000
$ 0
$ 0
$ 0
$ 0
342
PAGE 358 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
In FY 2018-19, the City Council approved a biennial program to replace small engine equipment used by the Streets, Parks, and Grounds divisions. The Department maintains several dozen small engine tools under 50 hp used for routine maintenance activities such as trimming, blowing, trenching, sweeping, concrete cutting, pressure washing, compacting, limb sawing and concrete mixing. This program provides funding to replace worn or aging equipment on a rotating basis to ensure reliable operations. In October 2023, the State of California enacted AB 1346, which prohibits the sale of gas-powered lawn and landscape equipment beginning in 2024. To comply with this requirement, the Department has been transitioning its small engine equipment from gas-powered to electric alternatives. In addition to meeting State requirements, this transition helps reduce noise and emissions associated with maintenance operations. Over the past several years, the City has taken advantage of available incentive programs to replace a majority of its gas-powered equipment. As a result, fewer replacements are needed this year. Therefore, the funding request for this program is lower than in previous years.
$ 5,000
$ 5,000
$ 500
$ 5,000
$ 5,500
$ 500
Ongoing FY 26-27
The small engines on the various tools may require routine maintenance over the course of a fiscal year. This should generally not amount to more than $500
343
PAGE 359 of 671

COMMUNITY SERVICES

DEPARTMENT REQUESTS
344
PAGE 360 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Crowell Public Library Public Computer Replacements
Procurement of new public access computers in the children and adult areas of the Library.

Crowell Public Library
Community Services Ashley Watts Capital Equipment
$ 4,000 New Project
City Employees
$ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 4,000 $ 20,000
CE $ 4,000 CE $ 4,000 CE $ 4,000 CE $ 4,000 CE $ 4,000 CE $ 20,000 $ 0
$ 0
$ 0
$ 0
345
PAGE 361 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Library provides computer access for any of its 37,000 cardholders. This access is especially important after school and on weekends, when almost every computer is in use. These computers were purchased in 2021 and have a useful life of 3-5 years. At least 3 of them currently have "out of order" signs, while others have needed occasional maintenance as they reach the end of their lifespan. All computers are also recommended for replacement because the version of Windows is no longer supported and can no longer be updated, which is a security issue. New computers will ensure that we are providing the maximum amount of service to the community. The Department recommends the replacement of the 24 computers over the course of 6 years (4 computers/year). The estimated price of each computer is $1,000, including the mouse and the keyboard. With proper maintenance and care, the new computers will last their full lifespan. $ 4,000
$ 4,000
$ 4,000
$ 4,000
FY 26-27
N/A
346
PAGE 362 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location
20/20
Crowell Public Library Parking Lot Bookdrop
Procurement of a new bookdrop for patrons to return circulating materials 24/7.

Crowell Public Library
Community Services Ashley Watts Capital Equipment
$ 5,300 New Project
City Employees or Contractor
$ 5,300 $ 0 $ 0 $ 0 $ 0 $ 5,300
D $ 5,300 D D D D D $ 5,300
$ 0
$ 0
$ 0
$ 0
347
PAGE 363 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This capital expenditure will be funded through a donation from the San Marino Public Library Foundation.

The Library bookdrop is a low-cost way to expand access and increase circulation. The Library utilizes a bookdrop to allow patrons to return items at any time of the day, regardless of the Library's hours of operations. This easy return process promotes increased circulation by removing barriers that patrons may encounter to visit the Library. Whether its mobility challenges or time constraints, a bookdrop makes it possible to quickly and securely return items.

The Library currently has two bookdrops: one in the Library's parking lot (24/7 access) and one inside of the gated area of the Community Services campus (access limited to operating hours). The parking lot bookdrop is being proposed for replacement. Staff have trouble accessing the bookdrop to retrieve items due to issues with the lock. After many years of usage and multiple repairs by staff, the lock's damage makes it difficult to secure the items. The bookdrop also has a few dents on its exterior that detracts from its visual appeal. $ 5,300
$ 5,300
$ 5,300
$ 5,300
FY 26-27
N/A
348
PAGE 364 of 671

FUTURE REQUESTS

ALL DEPARTMENTS
349
PAGE 365 of 671

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

FY FY FY FY FY
202 /20
Estimated
Total
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) , GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Rescue Ambulance
Procurement of a new Rescue Ambulance to replace reserve Rescue Ambulance 791.

Fire
Fire Department Mario Rueda Capital Equipment
$ 500,000
Future Request
Contractor
$ 0 $ 0 $ 500,000 $ 0 $ 0 $ 500,000
CE CE CE $ 500,000 CE CE CE $ 500,000
$ 0
$ 0
$ 0
$ 0
350
PAGE 366 of 671

CITY OF SAN MARINO

FY CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The San Marino Fire Department requests funding authorization for the purchase of one (1) new Advanced Life Support (ALS) Rescue Ambulance (RA) to replace reserve RA791, purchased in 2015. Upon delivery, the new unit will serve as the department's frontline ambulance, RA91; the current RA91 that was manufactured in 2021 will then be reassigned to reserve status.

The Rescue Ambulance is one of the most heavily used and mission-critical vehicles in the San Marino Fire Department fleet. The RA responds to nearly every medical emergency, operates under continuous stop-and-go conditions, runs electrical, medical, HVAC, and patient-care systems continuously, carries life-support equipment, pharmaceuticals, and sensitive electronics, and is exposed to extreme interior wear from stretcher loads, bio-hazard cleanup, and high crew turnover.

The San Marino Fire Department's Rescue Ambulance is a lifesaving platform. Replacement ensures that residents receive safe and reliable emergency medical care. $ 500,000
$ 500,000
$ 500,000
$ 500,000
FY 28-29
351
PAGE 367 of 671

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

FY FY FY FY FY
202 /20
Estimated
Total
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) , GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Storage Containers
Purchase of storage containers for Fire Department equipment and Emergency Supply Cache City Hall Complex and Stoneman
Fire Mario Rueda Capital Equipment
$ 30,000 Future
City Employees
$ 0 $ 0 $ 10,000 $ 10,000 $ 10,000 $ 30,000
CE CE CE $ 10,000 CE $ 10,000 CE $ 10,000 CE $ 30,000
$ 0
$ 0
$ 0
$ 0
352
PAGE 368 of 671

CITY OF SAN MARINO

FY CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The San Marino Fire Department maintains three storage containers at the City Hall Complex and Stoneman, to house firefighting equipment, personal protective equipment, department records, and the City's emergency supply cache. These containers provide critical storage space for materials that support daily operations as well as emergency preparedness and response activities.

Over time, the three units have sustained significant wear and damage that has resulted in leaks and deterioration of the containers structure. As a result, some stored equipment has been exposed to moisture and environmental conditions that can lead to damage or reduced service life. Additionally, holes in the container used to store the City's emergency supply cache have allowed rodents to enter the unit. This has resulted in contamination and destruction of a portion of the City's stored emergency supplies. $ 10,000
$ 10,000
$ 10,000
$ 10,000
FY 28-29
353
PAGE 369 of 671

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

FY FY FY FY FY
202 /20
Estimated
Total
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) , GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Forklift
Procurement of a new forklift to assist multiple Departments with lifting and moving materials Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 35,000 Future
City Employees
$ 0 $ 35,000 $ 0 $ 0 $ 0 $ 35,000
CE CE $ 35,000 CE CE CE CE $ 35,000
$ 0
$ 0
$ 0
$ 0
354
PAGE 370 of 671

CITY OF SAN MARINO

FY CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The City currently has one forklift that is utilized by multiple Departments to assist in loading, unloading, and moving materials, boxes, and pallets around City facilities. The existing equipment is over 20 years old and has recently required multiple larger-scale, costly repairs. Additionally, the California Air Resources Board (CARB) has approved regulations requiring agencies to phase out gas-powered forklifts by January 1, 2030.

As such, procuring a new forklift will also help ensure the City's compliance with these new regulations. A new forklift would greatly benefit the Police, Fire, and Public Works Departments in day-to-day tasks that require moving larger quantities of materials, improving overall staff efficiency and saving costs from the frequent repairs needed to the existing equipment. Based on quotes obtained by staff, a new forklift is estimated to cost approximately $35,000.
$ 35,000
$ 35,000
$ 500
$ 500
$ 35,500
$ 35,500
$ 500
FY 27-28
The new forklift will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $500 per year and can be sufficiently covered by the Department's operating budget. 355
PAGE 371 of 671

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

FY FY FY FY FY
202 /20
Estimated
Total
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) , GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Skip Loader
Procurement of a new skip loader to assist the Public Works Department with maintenance activities.

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 120,000
Future
City Employees
$ 0 $ 0 $ 0 $ 0 $ 120,000 $ 120,000
CE CE CE CE CE $ 120,000 CE $ 120,000
$ 0
$ 0
$ 0
$ 0
356
PAGE 372 of 671

CITY OF SAN MARINO

FY CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Department is in need of a new skip loader as the existing equipment has recently had issues that required significant repair and is nearing the end of its useful life. A skip loader is helpful to street, parks, and grounds maintenance staff as it allows for the loading and moving of materials such as debris, rock, sand, and soil. Without a skip loader routine maintenance activities that require loading transport of material, are significantly more difficult and inefficient. A new skip loader has an expected useful life of 20 years, and would improve maintenance staff efficiency.
$ 120,000
$ 120,000
$ 1,000
$ 1,000
$ 121,000
$ 121,000
$ 1,000
FY 30-31
The new skip loader will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $1,000 per year and can be sufficiently covered by the Department's operating budget. 357
PAGE 373 of 671

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

FY FY FY FY FY
202 /20
Estimated
Total
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) , GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Electric Riding Mower
Procurement of a new electric riding mower to assist the Public Works Department with maintenance activities.

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 48,000
Future
City Employees
$ 0 $ 48,000 $ 0 $ 0 $ 0 $ 48,000
CE CE $ 24,000 CE CE CE CE $ 24,000
$ 0
AQMD AQMD $ 24,000 AQMD AQMD AQMD AQMD $ 24,000
$ 0
$ 0
358
PAGE 374 of 671

CITY OF SAN MARINO

FY CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Department owns five riding mowers for maintenance activities involving mowing the 35 acres of Lacy Park, as well as the landscaped medians on Huntington Drive and Sierra Madre Boulevard. Four of the mowers are electric-powered, with the remaining one being gas-powered. A new mower will help improve the frequency of the City's maintenance activities at Lacy Park as well as medians and other landscaped areas of the public right-of-way. Additionally, the purchase of an electric mower will help the City meet State requirements regarding the usage of electric vehicles and equipment. Beginning in 2024, manufacturers began phasing out gas-powered mowers, making it more difficult to find replacement parts for the City's existing equipment. The Department recommends purchasing a mower to complete the transition of the City's mower fleet to completely electric. As this is an electric mower, funds from the South Coast Air Quality Management District (AQMD) funds may be used to partially fund the purchase. The estimated price based on quotes obtained from qualified vendors is $48,000. A new mower has an expected useful life of 20 years, and would improve maintenance staff efficiency.
$ 48,000
$ 24,000
$ 500 $ 24,000
$ 48,000
$ 48,500
$ 500
FY 27-28
The new mower will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $500 per year and can be sufficiently covered by the Department's operating budget.

AQMD
359
PAGE 375 of 671

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

FY FY FY FY FY
202 /20
Estimated
Total
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) , GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Trailered Construction Traffic Message Board
Procurement of a trailered changeable message sign that can be used to advise residents of construction, lane closures, traffic delays, etc.

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 30,000 Future
City Employees
$ 0 $ 0 $ 0 $ 30,000 $ 0 $ 30,000
CE CE CE CE $ 30,000 CE CE $ 30,000
$ 0
$ 0
$ 0
$ 0
360
PAGE 376 of 671

CITY OF SAN MARINO

FY CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Department owns two changeable message signs that can advise residents of construction, traffic delays, lane closures, or any other safety related messaging while driving. One of the signs was replaced during FY 24-25. The other sign is several years old and nearing the end of its service life. It is recommended that a replacement sign be procured in order to ensure the City has two functioning message board signs. This enables the City to provide messaging on both sides of closures and at multiple locations throughout the City. These signs are typically deployed at large special events, such as the 4th of July and the Homecoming Parade, and can also be deployed in the event of significant construction or an accident that requires lane closure. As the sign can relay traffic and public safety related messaging, it will benefit multiple City departments, including Parks and Public Works, Police, and Fire. $ 30,000
$ 30,000
$ 30,000
$ 30,000
FY 29-30
361
PAGE 377 of 671
FY 2026-27 CAPITAL

CONSTRUCTION BUDGET AND
5-YEAR EXPENDITURE PLAN
362
PAGE 378 of 671

THIS PAGE LEFT BLANK INTENTIONALLY
363
PAGE 379 of 671
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
33 34
35 36
37 38
39 40
41 42
43 44
45 46
47 48
49 50
51 52
53 54
55 56
57 58
59 60
61 62
63 64

B D E G H I J M N O P Q V Y AA AC AD AE AF AI AJ AK AL AM AN AO AP Re-Budget FY 30-31
Number Project Type Re-Appropriation Prop C (215)
Annual/Ongoing Programs
1 Annual Striping, Marking, and Signing Program Right-of-Way 50,000 60,461 110,461 110,461 - 50,000 50,000 50,000 -
-
-
- - - -
-
110,461 50,000 50,000 55,000 55,000 60,000 270,000
2 Street Tree Management Plan Right-of-Way 38,644 38,644 8,509 30,000 - 30,000 30,000 -
-
-
- - - -
-
8,509 30,000 30,000 30,000 30,000 30,000 150,000
3 Sidewalk Replacement Program Right-of-Way 461,175 51,841 513,016 488,666 23,694 509,101 532,795 522,409 -
-10,386 - - - -
-
488,666 532,795 533,870 559,260 586,275 623,640 2,835,840 4 Street Rehabilitation Program Right-of-Way 1,925,090 2,572,130 4,497,220 210,000 4,287,220 1,100,000 5,387,220 3,462,155 800,000 -
-
500,000 -
250,000 350,000
-
210,000 5,387,220 5,150,000 900,000 5,400,000 950,000 17,787,220 5 Alley and Parking Lot Improvement Program Right-of-Way 100,000 668,740 768,740 768,740 - 100,000 100,000 100,000 -
-
-
- - - -
-
768,740 100,000 550,000 120,000 600,000 140,000 1,510,000 6 Citywide Traffic Improvements Right-of-Way 150,000 83,365 233,365 200,000 33,365 100,000 133,365 133,365 -
-
-
- - - -
-
200,000 133,365 - - - - 133,365
7 Traffic Control Devices/Equipment Program Right-of-Way 111,240 - 111,240 75,000 36,240 85,000 121,240 121,240 -
-
-
- - - -
-
75,000 121,240 175,000 405,000 200,000 150,000 1,051,240 8 Bridge Maintenance Program Right-of-Way - - - - - 135,000 135,000 135,000 -
-
-
- - - -
-
- 135,000 - 50,000 - 50,000 235,000
9 Measure R 710 North projects Right-of-Way 300,000 35,000 335,000 - - 335,000 335,000 - -
-
-
- 335,000 -

-
-
- 335,000 - 6,000,000 - 8,000,000 14,335,000
10 Old Mill Facility Repairs Civic Facilities 74,141 - 74,141 20,000 30,000 - 30,000 30,000 -
-
-
- - - -
-
20,000 30,000 50,000 - - - 80,000
11 Sewer Main Rehabilitation Program Wastewater 191,833 - 191,833 - - 191,833 191,833 - -
-
- 191,833

- - -
-
- 191,833 4,187,000 4,397,000 4,572,000 4,755,000 18,102,833 12 Drainage Inlet Replacement Program Stormwater 37,356 - 37,356 - 37,356 - 37,356 37,356 -
-
-
- - - -
-
- 37,356 30,000 - - - 67,356
13 Drainage Wash Improvement ProgramStormwater 35,000 - 35,000 - 35,000 - 35,000 35,000 -
-
-
- - - -
-
- 35,000 35,000 - - - 70,000
14 Trash Capture Filter Program Stormwater 150,000 1,238 151,238 148,521 2,717 225,000 227,717 - -
-
-
- - - 227,717 -
148,521 227,717 - - - - 227,717
15 Culvert Replacement Program Stormwater 236,290 8,140 244,430 44,430 200,000 - 200,000 200,000 -
-
-
- - - -
-
44,430 200,000 7,000,000 600,000 5,426,600 625,000 13,851,600 16 Citywide Irrigation Upgrades Parks and Grounds - - - - - 37,500 37,500 37,500 -
-
-
- - - -
-
- 37,500 37,500 - - - 75,000
Total - Annual/Ongoing Programs 3,860,769 3,480,915 7,341,684 2,074,327 4,715,592 2,868,434 7,584,026 4,894,025 800,000 -10,386
191,833 500,000 585,000 350,000 227,717 2,074,327 7,584,026 17,828,370 13,116,260 16,869,875 15,383,640 70,782,171 New Projects and Programs
17 Bus Stop Improvements Right-of-Way - - - - - 100,000 100,000 - 100,000 -

-
- - - -
-
- 100,000 - - - - 100,000
18 Lacy Park Office Renovation Civic Facilities - - - - - 250,000 250,000 250,000 -
-
-
- - - -
-
- 250,000 1,000,000 - - - 1,250,000
19 Center Median Conservation Re-Envisioning Parks and Grounds - - - - - 100,000 100,000 - -
-
-
- - - 100,000 -
- 100,000 - - - - 100,000
Total - New Projects and Programs - - - - - 450,000 450,000 250,000 100,000 -

-
- - - 100,000 -
- 450,000 1,000,000 - - - 1,450,000
Future Projects
20 CDBG Sidewalk Ramp Project Right-of-Way 217,000 85,346 302,346 228,562 - - - - -
-
-
- - - -
-
228,562 - - 350,000 - - 350,000
21 Fire Station Bathroom Remodel Civic Facilities - - - - - - - - -
-
-
- - - -
-
- - - - 420,000 - 420,000
22 Library Flooring Repairs and Replacement Civic Facilities - - - - - - - - -
-
-
- - - -
-
- - - 175,000 175,000 - 350,000
23 Lacy Park Playground Management Program Parks and Grounds 300,000 (6,100) 293,900 294,550 - - - - -
-
-
- - - -
-
294,550 - 350,000 150,000 - - 500,000
24 Condition Assessment - Park & Street Trees Parks and Grounds - - - - - - - -
-
-
- - - -
-
- - 50,000 - - - 50,000
Total - Future Projects 517,000 79,246 596,246 523,112 - - - - -
-
-
- - - -
-
523,112 - 400,000 675,000 595,000 - 1,670,000
Re-Appropriations/Re-Budget - PREVIOUSLY APPROVED NO NEW FUNDING 25 City Hall Campus - Emergency Gen Connection Civic Facilities 31,850 38 31,888 - 31,888 - 31,888 31,888 - 31,888 - - - - 31,888 26 EOC Electrical Upgrades Civic Facilities 50,000 - 50,000 50,000 - 50,000 50,000 -
-
-
- - -
-
-
- 50,000 - - - - 50,000
27 City Hall Re-Carpeting Civic Facilities 60,000 - 60,000 - 60,000 - 60,000 60,000 - 60,000 - - - - 60,000 28 Rio Hondo LRS Stormwater 52,585 - 52,585 32,416 20,169 - 20,169 - 20,169 - 20,169 - - - - 20,169 31 Huntington Drive/Mission St Beautification Right-of-Way 250,000 - 250,000 203,000 17,500 - 17,500 17,500 -
-
-
- - -
-
-
203,000 17,500 - - - - 17,500
32 Public Works Facilities Upgrades Civic Facilities 127,438 - 127,438 20,000 30,000 - 30,000 30,000 -
-
-
- - -
-
-
20,000 30,000 - - - - 30,000
36 Lift Station Improvement Program Wastewater 1,353,257 - 1,353,257 653,257 700,000 - 700,000 - -
-
- 700,000

- -
-
-
653,257 700,000 - - - - 700,000
Total- Re-Appropriations/Re-Budget 1,925,130 38 1,925,168 908,673 909,557 - 909,557 189,388 -
-
- 700,000

- - -20,169
876,257 - 909,557 - - - - 909,557
Completed Projects
29 Neighborhood Traffic Calming ProgramRight-of-Way 45,824 - 45,824 20,000 - - - - -
-
-
- - -
-
-
20,000 - - - - - -
30 Streetlight Replacement Program Right-of-Way 150,000 - 150,000 - - - - - -
-
-
- - -
-
-
- - - - - - -
33 San Marino Center Renovation Civic Facilities 125,000 125,000 - - - - - -
-
-
- - -
-
-
- - - - - - -
34 EV Charging Stations Civic Facilities 2,856 - 2,856 5,902 - - - - -
-
-
- - -
-
-
5,902 - - - - - -
35 City Hall Campus Roof Repair Civic Facilities - - - - - - - - -
-
-
- - -
-
-
- - - - - - -
37 Sewer Master Plan Wastewater 53,583 - 53,583 40,000 - - - - -
-
-
- - -
-
-
40,000 - - - - - -
38 Sewer System Management Plan Update Wastewater - 5,345 5,345 5,345 - - - - -
-
-
- - -
-
-
5,345 - - - - - -
Total - Completed Projects 252,263 130,345 382,608 71,247 - - - - -
-
-
- - - -
-
71,247 - - - - - -

TOTALS BY PROJECT TYPE

RIGHT OF WAY
Right-of-Way 3,798,973 3,556,883 7,355,856 2,312,938 4,428,019 2,514,101 6,942,120 4,571,669 800,000 - 10,386 - 500,000 585,000 350,000 - 2,312,938 6,942,120 6,488,870 8,469,260 6,871,275 10,003,640 38,775,165

PARKS AND GROUNDS
Parks System 300,000 (6,100) 293,900 294,550 - 137,500 137,500 37,500 - - -
- - - - 100,000 294,550 137,500 437,500 150,000 - - 725,000

CIVIC FACILITIES
Civic Facilities System 346,285 125,038 471,323 45,902 201,888 250,000 451,888 451,888 - - -
- - - - - 45,902 451,888 1,050,000 175,000 595,000 - 2,271,888

WASTEWATER COLLECTION SYSTEM
Total Wastewater Collection System 1,598,673 5,345 1,604,018 698,602 700,000 191,833 891,833 - - - -
891,833 - - - - 698,602 891,833 4,187,000 4,397,000 4,572,000 4,755,000 18,802,833

STORMWATER SYSTEM
Stormwater System 511,231 9,378 520,609 225,367 295,242 225,000 520,242 272,356 - - -
- - - - 247,886 192,951 520,242 7,065,000 600,000 5,426,600 625,000 14,236,842 TOTALS - ALL GOVERNMENTAL FUNDS 6,555,162 3,690,544 10,245,706 3,577,359 5,625,149 3,318,434 8,943,583 5,333,413 800,000 100,000 10,386 891,833 500,000 585,000 350,000 347,886 3,544,943 8,943,583 19,228,370 13,791,260 17,464,875 15,383,640 74,811,728 5-yr Totals
5-yr Capital Improvement Expenditure Plan
Sewer Fund
(700)
Measure M
(247)
FY 25-26
TDA Article
3 (214)
FY 26-27 FY 27-28 Measure R
(243)
FY 26-27 Capital Budget Funding Sources
Capital Improv
Fund (394)
FY 28-29 FY 29-30
HUTA
(202)
Prop A (207)
Measure W
Funding
Program Category/Project
Name
Total FY 26-27
Budget
FY 25-26 Capital Budget FY 26-27 Capital Budget
Original FY 25-
26 Budget
Modifications
Total FY 25-26
Budget
Estimated Expenditure
by June 30, 2026
New FY 26-27
Funding
364

ANNUAL/RECURRING PROJECTS/PROGRAMS
365
PAGE 381 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Annual Striping, Marking, and Signing Program
Each year the City refreshes pavement markings, legends, lane striping, and signage at various locations throughout the City.

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 50,000 Ongoing Project/Program
Contractor
$ 50,000 $ 50,000 $ 55,000 $ 55,000 $ 60,000 $ 270,000
CC $ 50,000 CC $ 50,000 CC $ 55,000 CC $ 55,000 CC $ 60,000 CC $ 270,000 $ 0
$ 0
$ 0
$ 0
366
PAGE 382 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This ongoing program, established in 2019, provides for the replacement of pavement markings, legends, lane striping, and faded street signage at locations throughout the City. This program ensures that streets not scheduled for full rehabilitation continue to receive necessary maintenance to preserve visibility and functionality.

As part of this effort, existing painted striping and markings are upgraded to thermoplastic materials, which provide enhanced durability and improved visibility, particularly in low-light and wet weather conditions. These improvements contribute directly to traffic safety by enhancing lane delineation, driver awareness, and overall roadway clarity. Maintaining clear and visible striping and signage is a critical component of the City's traffic safety strategy and helps reduce the risk of collisions while supporting safe navigation for motorists and pedestrians.

Staff recommend continuation of this program in FY 2026-27 and beyond, with $50,000 in new funding proposed for the upcoming fiscal year. Future year costs reflect anticipated increases in material and labor expenses to maintain current levels.
$ 50,000 $ 50,000
$ 50,000
$ 50,000
FY 26-27
367
PAGE 383 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Street Tree Management Plan
Each year the City plants 24" to 36" box trees throughout the City either as replacement trees or to fill vacant planting locations.

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 30,000 Ongoing Project/Program
Contractor
$ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 150,000
CC $ 30,000 CC $ 30,000 CC $ 30,000 CC $ 30,000 CC $ 30,000 CC $ 150,000 $ 0
$ 0
$ 0
$ 0
368
PAGE 384 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
As part of the City’s ongoing tree maintenance program, the City plants up to 50 trees annually at Lacy Park and within the public right-of-way through its contract with Mariposa Tree Management. These plantings replace trees that have been removed or fallen and fill vacant locations to maintain a consistent and healthy tree canopy.

This program supports the City’s commitment to preserving and enhancing its urban forest, which provides environmental, aesthetic, and community benefits, including shade, improved air quality, and enhanced neighborhood character. Maintaining a healthy tree inventory also supports the City’s continued recognition as a Tree City USA community.

Staff recommend re-budgeting unused FY 2025–26 funds to continue proactive tree planting efforts and sustain the long-term vitality of the City’s urban forest.
$ 30,000 $ 30,000
$ 30,000
$ 30,000
FY 26-27
369
PAGE 385 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Sidewalk Replacement Program
Annual replacement of sidewalks, curb and gutter, and driveway approaches at various locations throughout the City.

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 509,101 Ongoing Project/Program
Contractor
$ 509,101 $ 533,870 $ 559,260 $ 586,275 $ 623,640 $ 2,812,146 CC $ 498,715 CC $ 514,870 CC $ 540,260 CC $ 567,275 CC $ 604,640 CC $ 2,725,760 $ 0
TDA $ 10,386 TDA $ 19,000 TDA $ 19,000 TDA $ 19,000 TDA $ 19,000 TDA $ 86,386 $ 0
$ 0
370
PAGE 386 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
In 2022, the City Council approved a five-year contract to implement an annual program for the replacement of sidewalks, curb and gutter, and driveway approaches. The program is now in its fifth year, with all prior phases successfully completed on time and within budget.

This program is a critical component of the City's infrastructure maintenance strategy, addressing damaged, uplifted, and deteriorated sidewalks that may not meet the City's standards. These improvements enhance accessibility and compliance with ADA requirements, reduce potential trip-and-fall risks, and contribute to the overall safety and walkability of the community. In addition, the program supports neighborhood aesthetics by replacing aging and deteriorated concrete infrastructure.

The existing contract includes provisions for up to a 5% annual cost escalation, which has been incorporated into the proposed budget to account for rising material and labor costs. Staff recommend $509,101 in new funding for FY 2026-27 to continue the program. Sustained investment will allow the City to proactively address sidewalk deficiencies, minimize liability exposure, and maintain a safe and well-maintained pedestrian network. $ 498,715
$ 484,101
$ 25,000
$ 10,386
$ 509,101
$ 509,101
FY 26-27
TDA
371
PAGE 387 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Street Rehabilitation Program
Reconstruction of streets and initiation of a preventative maintenance slurry seal program per the adopted Pavement Management Plan.

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 1,100,000 Ongoing Project/Program
Contractor
$ 1,100,000 $ 5,150,000 $ 900,000 $ 5,400,000 $ 950,000 $ 13,500,000 CC $ 300,000 CC $ 3,500,000 CC $ 350,000 CC $ 3,750,000 CC $ 400,000 CC $ 8,300,000 GT $ 800,000 GT $ 800,000 GT $ 550,000 GT $ 800,000 GT $ 550,000 GT $ 3,500,000 PC PC $ 500,000 PC PC $ 500,000 PC PC $ 1,000,000
MR MR $ 350,000 MR MR $ 350,000 MR MR $ 700,000
MM MM MM MM MM MM $ 0
372
PAGE 388 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering *DV7D[HV()
Construction 3URSRVLWLRQ& (2)
Contingencies 0HDVXUH5 ()
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
Since 2018, the City has implemented an annual Street Rehabilitation Program as part of its Council-adopted Pavement Management Plan, which is designed to transition the City’s roadway network to a maintenance-focused approach. This annual program addresses pavement conditions citywide and remains a cornerstone of the City’s infrastructure maintenance strategy, improving roadway conditions and enhancing safety for motorists, cyclists, and pedestrians.

Beginning this cycle, staff propose to transition the program to a biennial approach for more intensive roadway rehabilitation, while also introducing a preventative maintenance component. This strategy is intended to maximize pavement lifecycle performance and reduce long-term repair and replacement costs. The most recent rehabilitation project, completed in Spring 2025, combined two program cycles into a single construction effort to improve efficiency and cost-effectiveness. Design for the FY 2025–26 rehabilitation project is currently underway, with construction anticipated in late FY 2025–26 to early FY 2026–27. If necessary, re-appropriated funds from FY 2025–26 will be used to complete construction.

Staff recommend $350,000 in funding for FY 2026–27 to design the next rehabilitation cycle, with construction anticipated in FY 2027–28. In addition, staff recommend $750,000 in funding through Gas Tax revenues to initiate a citywide slurry seal program in FY 2026–27 as part of the preventative maintenance component for streets previously rehabilitated since the program began in 2018. Slurry sealing applies a protective emulsified asphalt mixture to streets in good condition, extending pavement life, improving safety, and avoiding more costly reconstruction in the future. Continued investment in both rehabilitation and preventative maintenance is essential to preserving the City’s roadway network and minimizing long-term infrastructure costs.
$ 300,000
$ 350,000 $ 800,000
$ 700,000
$ 50,000 $ 1,100,000
$ 1,100,000
FY 26-27
Construction Management
Measure M
373
PAGE 389 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Alley and Parking Lot Improvement Program
Reconstruction of alleys and City-owned parking lots per the adopted Pavement Management Plan.

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 100,000 Ongoing Project/Program
Contractor
$ 100,000 $ 550,000 $ 120,000 $ 600,000 $ 140,000 $ 1,510,000 CC $ 100,000 CC $ 462,500 CC $ 120,000 CC $ 512,500 CC $ 140,000 CC $ 1,335,000 $ 0
PA PA $ 87,500 PA PA $ 87,500 PA PA $ 175,000
$ 0
$ 0
374
PAGE 390 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The City’s Pavement Management Plan identified a total of twenty (20) alleys and seven (7) parking lots, the majority of which were classified as “poor” or “very poor” based on Pavement Condition Index (PCI) standards. Due to their condition, these facilities require extensive rehabilitation, which is being implemented through a multi-year, phased program.

To efficiently manage design and construction, the City has established a biennial delivery approach, alternating between design and construction phases each fiscal year. The FY 2025–26 cycle is expected to enter construction later this fiscal year and includes improvements to the alley on the north side of Huntington Road between Westhaven Road and San Marino Avenue, Ridgeway Road and San Marino High School, and two City-owned parking lots located on the north-east and north-west corners of Huntington Drive and San Marino Avenue/Sierra Madre Boulevard.

Consistent with this approach, staff recommend $100,000 in new funding for FY 2026–27 to support design of the next project cycle, with construction anticipated in FY 2027–28. This program is essential to improving safety, accessibility, and functionality of these facilities, while addressing deferred maintenance and reducing the need for more costly emergency repairs in the future.
$ 100,000
$ 100,000
$ 100,000
$ 100,000
FY 26-27
375
PAGE 391 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Citywide Traffic Improvements
Implement traffic improvements citywide in accordance with City Council Priority Initiatives Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 100,000 Ongoing Project/Program
Contractor
$ 100,000 $ 0 $ 0 $ 0 $ 0 $ 100,000
CC $ 100,000 CC CC CC CC CC $ 100,000
$ 0
$ 0
$ 0
$ 0
376
PAGE 392 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
Beginning in FY 2023–24, the City Council appropriated funding for a Traffic Improvements Priority Initiative to enhance traffic and pedestrian safety throughout the City. To date, program efforts have primarily focused on school zones, including completion of a citywide evaluation to ensure signage, striping, and pavement markings are current and consistent with the California Manual on Uniform Traffic Control Devices (CA-MUTCD). Improvements have also included reducing speed limits to 15 mph on residential streets adjacent to schools when children are present and procuring solar-powered speed radar feedback systems, which are scheduled for installation by the end of the current fiscal year. In addition, a citywide Engineering and Traffic Survey (E&TS) is underway to support data-driven decisions regarding speed limits and potential reductions, where feasible and consistent with CA-MUTCD requirements.

Staff recommend $100,000 in new funding for FY 2026–27 to continue implementation of this initiative. Moving forward, the program will expand beyond school zones to focus on targeted traffic calming measures and safety improvements at priority locations throughout the City. Continued investment in this program supports the City Council’s priority to enhance public safety and proactively address traffic concerns citywide. $ 100,000 $ 100,000
$ 100,000
$ 100,000
FY 26-27
377
PAGE 393 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Traffic Control Devices/Equipment Program
Replacement of traffic signal equipment and related hardware at signalized intersections throughout the City.

Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 85,000 Ongoing Project/Program
Contractor
$ 85,000 $ 175,000 $ 405,000 $ 200,000 $ 150,000 $ 1,015,000 CC $ 85,000 CC $ 175,000 CC $ 405,000 CC $ 200,000 CC $ 150,000 CC $ 1,015,000 $ 0
$ 0
$ 0
$ 0
378
PAGE 394 of 671

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
This project includes a combination of re-appropriated FY 2025–26 funds and $85,000 in new funding recommended for FY 2026–27 to continue implementation of the City’s Traffic Signal Equipment Replacement Program. In 2018, the City Council approved a program to replace and upgrade traffic signal controllers, equipment, and associated hardware at all 15 signalized intersections citywide due to aging and outdated infrastructure.

In FY 2024–25, the City’s on-call traffic engineer completed a comprehensive inventory of all traffic signals and four (4) rectangular rapid flashing beacons (RRFBs), which support pedestrian crossings. Based on this assessment, a 10-year replacement and upgrade plan was developed to systematically modernize the City’s traffic signal system and improve reliability, visibility, and safety.

The proposed FY 2026–27 scope of work includes installation of yellow reflective backplates at traffic signals along Huntington Drive and upgrades to pedestrian signal heads at these locations. These improvements will enhance signal visibility, improve driver awareness, and strengthen pedestrian safety at key intersections. Continued investment in this program ensures the City’s traffic signal infrastructure remains safe, reliable, and consistent with current standards. $ 85,000 $ 85,000
$ 85,000
$ 85,000
FY 26-27
379
PAGE 395 of 671

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name: