Agenda packet — San Marino City Council, June 26, 2026 (part 1 of 2)

CITY OF SAN MARINO
CITY COUNCIL AGENDA
Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
Philippe Eskandar, City Manager
www.SanMarinoCA.gov
(626) 3000700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
ADJOURNED REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
FRIDAY, JUNE 26, 2026 AT 8:30 AM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
AND
680 JANE STANFORD WAY
STANFORD, CA 94305, UNITED STATES
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 3000705 48 hours prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.

How to view or listen to the meeting from home:

Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:

Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting. Written public comment received by 3:00 p.m. will be distributed to City Council during the meeting. Any comments received after 3:00 p.m. will be included in the public comment record but not provided to City Council at the meeting.

Writtenpubliccommentwillbeacceptedelectronicallyviathezoomusteleconference PAGE 1 of 403
How to view or listen to the meeting from home:

Visit www.SanMarinoCA.gov/Zoom
How to offer public comment from home:

Written public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Written Zoom comments will be accepted after the inperson comments. Written Zoom comments will be read or summarized, then printed and made part of the public record for the meeting.

CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chang, Council Member Chou, Council Member Shepherd Romey, Vice Mayor Lo and Mayor Chou
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.SanMarinoCA.gov.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.

Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

CEREMONIAL
PRESENTATION OF PROCLAMATION FOR JULY AS PARKS AND
RECREATION MONTH
CERTIFICATES OF RECOGNITION TO POLICE DEPARTMENT PERSONNEL FOR LIFESAVING ACTIONS
PUBLIC HEARINGS

1. PUBLIC HEARING TO CONSIDER RESOLUTION NO. R2623
ADOPTING THE CITY OF SAN MARINO GENERAL PLAN SAFETY
PAGE 2 of 403
CERTIFICATES OF RECOGNITION TO POLICE DEPARTMENT PERSONNEL FOR LIFESAVING ACTIONS
PUBLIC HEARINGS

1. PUBLIC HEARING TO CONSIDER RESOLUTION NO. R2623
ADOPTING THE CITY OF SAN MARINO GENERAL PLAN SAFETY
ELEMENT UPDATE
Recommendation: Staff recommends the City Council conduct a public hearing to consider the approval and adoption of the updated General Plan Safety Element and Resolution No. R2623. If the City Council concurs, the appropriate motion would be:
“I move to approve and adopt the updated General Plan Safety Element and Resolution No. R2623.”
NEW BUSINESS

2. APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE HUNTINGTON FOR $500,000 ANNUAL
CONTRIBUTIONS TO THE CITY AND ACCEPTANCE OF A $125,000

DONATION
Recommendation: Staff recommends the City Council 1) accept the donation of $125,000 for FY 202526; 2) authorize the City Manager to enter into a Memorandum of Understanding with the Huntington; and 3) approve the necessary budget adjustments. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to accept the donation of $125,000 from the Huntington Library, Art Museum, and Botanical Gardens; authorize the Finance Department to record the receipt of the donation in the Capital Projects Fund; amend the FY 202526 revenue budget to recognize revenue of $125,000 in the Capital Projects Fund (Account #3940036010000); and authorize the City Manager to enter into a Memorandum of Understanding with the Huntington for a $500,000 donation each year for the next three years.”
CONSENT CALENDAR

3. APPROVAL OF 5YEAR ANIMAL CARE AND CONTROL SERVICES
CONTRACT WITH PASADENA HUMANE SOCIETY $553,680
Recommendation: Staff recommends Council authorize the City Manager to execute a fiveyear agreement with Pasadena Humane Society for animal control services. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the City Manager to execute the fiveyear agreement approved by the City Attorney with Pasadena Humane Society for animal care/control services up to $553,680.”

4. AGREEMENT BETWEEN THE CITY OF SAN MARINO AND ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES $276,494.40
Recommendation: Staff recommends the Council approve the agreement for crossing PAGE 3 of 403
Recommendation: Staff recommends Council authorize the City Manager to execute a fiveyear agreement with Pasadena Humane Society for animal control services. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the City Manager to execute the fiveyear agreement approved by the City Attorney with Pasadena Humane Society for animal care/control services up to $553,680.”

4. AGREEMENT BETWEEN THE CITY OF SAN MARINO AND ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES $276,494.40
Recommendation: Staff recommends the Council approve the agreement for crossing guard services provided by All City Management Services Inc. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Agreement between the City of San Marino and All City Management Services, Inc. for crossing guard services beginning July 1, 2026, and ending June 30, 2027.”

5. APPROVAL OF 1) CONTRACT AMENDMENT NO. 5 TO THE
PROFESSIONAL SERVICES AGREEMENT WITH DUDEK FOR
ENGINEERING SERVICES DURING CONSTRUCTION FOR THE LIFT
STATION IMPROVEMENT PROJECT, EXTENDING THE TERM THROUGH JUNE 30, 2026 AND INCREASING TOTAL COMPENSATION BY
$10,000, 2) CONTRACT AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH Z&K CONSULTANTS FOR
CONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR THE
LIFT STATION IMPROVEMENT PROJECT, EXTENDING THE TERM
THROUGH DECEMBER 31, 2026, 3) INCREASE THE AUTHORIZED
CONSTRUCTION CONTINGENCY FOR THE LIFT STATION
IMPROVEMENT PROJECT BY $127,600, BRINGING THE TOTAL
CONTINGENCY AMOUNT TO $227,600, 4) AUTHORIZE THE PARKS
AND PUBLIC WORKS DIRECTOR/CITY ENGINEER TO APPROVE
ASSOCIATED PROJECT CHANGE ORDERS WITHIN THE AUTHORIZED
CONTINGENCY AMOUNT, 5) AUTHORIZE THE CITY MANAGER TO
EXECUTE THE AMENDMENTS ON BEHALF OF THE CITY, AND 6)
APPROPRIATE AN ADDITIONAL $145,231.60 TO ACCOUNT #700
4446008022 (LIFT STATION IMPROVEMENTS) FROM THE SEWER ENTERPRISE FUND
Recommendation: Staff recommends that the City Council 1) approve Amendment No. 5 with Dudek for engineering services during construction for the Lift Station Improvement Project, extending the term through December 31, 2026 and increasing total compensation by $10,000, 2) approve Amendment No. 2 with Z&K Consultants for construction management and inspection services for the Lift Station Improvement Project, extending the term through December 31, 2026, 3) increase the authorized construction contingency for the Lift Station Improvement Project by $127,600, bringing the total contingency amount to $227,600, 4) authorize the Parks and Public Works Director/City Engineer to approve associated project change orders within the authorized contingency amount, 5) authorize the City Manager to execute the amendments on behalf of the City, and 6) appropriate an additional $145,231.60 to account #7004446008022 (Lift Station Improvements) from the Sewer Enterprise Fund. If the Council concurs, an appropriate motion would be:
“I move to 1) approve Amendment No. 5 with Dudek for engineering services during construction for the Lift Station Improvement Project, extending the term through December 31, 2026 and increasing total compensation by $10,000, 2) approve Amendment No. 2 with Z&K Consultants for construction management and inspection services for the Lift Station Improvement Project, extending the term through December 31, 2026, and 3) increase the authorized construction contingency for the Lift Station Improvement Project by $127,600, bringing the total contingency amount to $227,600, 4) authorize the Parks and Public Works Director/City Engineer to approve associated project change orders within the authorized contingency PAGE 4 of 403
within the authorized contingency amount, 5) authorize the City Manager to execute the amendments on behalf of the City, and 6) appropriate an additional $145,231.60 to account #7004446008022 (Lift Station Improvements) from the Sewer Enterprise Fund. If the Council concurs, an appropriate motion would be:
“I move to 1) approve Amendment No. 5 with Dudek for engineering services during construction for the Lift Station Improvement Project, extending the term through December 31, 2026 and increasing total compensation by $10,000, 2) approve Amendment No. 2 with Z&K Consultants for construction management and inspection services for the Lift Station Improvement Project, extending the term through December 31, 2026, and 3) increase the authorized construction contingency for the Lift Station Improvement Project by $127,600, bringing the total contingency amount to $227,600, 4) authorize the Parks and Public Works Director/City Engineer to approve associated project change orders within the authorized contingency amount, 5) authorize the City Manager to execute the amendments on behalf of the City, and 6) appropriate and additional $145,231.60 to account #7004446008022 (Lift Station Improvements) from the Sewer Enterprise Fund.”

6. APPROVAL OF AMENDMENT NO. 1 TO MAINTENANCE/JANITORIAL SERVICES AGREEMENT WITH BASE HILL INC. EXTENDING THE TERM THROUGH JUNE 30, 2027 AND INCREASING THE TOTAL CONTRACT COMPENSATION BY $119,919
Recommendation: Staff recommend that the City Council approve Amendment No. 1 to the Maintenance/Janitorial Services Agreement with Base Hill Inc., extending the term of the agreement through June 30, 2027, and increasing the total contract compensation by $119,919. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Amendment No. 1 to the Maintenance/Janitorial Services Agreement with Base Hill Inc., extending the term of through June 30, 2027, and increasing the total contract compensation by $119,919 and authorize the City Manager to execute the Agreement on behalf of the City, as well as one additional one year contract extension subject to City Council appropriation and satisfactory performance.”

7. APPROVAL OF AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENTS WITH TRANSTECH ENGINEERS, INC. AND HARTZOG & CRABILL INC., FOR ONCALL TRAFFIC ENGINEERING SERVICES, EXTENDING THE TERM THROUGH JUNE 30, 2027 AND INCREASING THE TOTAL CONTRACT COMPENSATION OF EACH BY $75,000
Recommendation: Staff recommends that the City Council approve Amendments No. 2 to the professional services agreements with Transtech Engineers, Inc. and Hartzog & Crabill, Inc. to exercise one (1) additional oneyear extension of each agreement through June 30, 2027 and increase the total nottoexceed compensation of each agreement by $75,000. If the City Council concurs with staff's recommendation, the following motion would be appropriate:
“I move to approve Amendment No. 2 to the Professional Services Agreements with Transtech Engineers, Inc. and Hartzog & Crabill, Inc., extending the term through June 30, 2027, and increasing the total contract compensation of each by $75,000 and authorize the City Manager to execute the Agreements on behalf of the City, as well as one additional one year contract extension each subject to City Council appropriation and satisfactory performance.”

8. POLICE DISPATCH RADIO COMMUNICATIONS REPEATER ANTENNA UPGRADE $17,387.98
Recommendation: Staff recommends the Council approval for procuring and installing a new repeater antenna. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the purchase and installation of a new replacement repeater antenna to be installed at the Huntington Library as approved in the FY202627 adopted budget.”
PAGE 5 of 403
well as one additional one year contract extension each subject to City Council appropriation and satisfactory performance.”

9. APPROVAL OF REQUEST TO WAIVE SPECIAL EVENT STANDBY
SERVICE FEE FOR SAN MARINO HIGH SCHOOL'S 2026 GRAD NIGHT EVENT
Recommendation: Staff recommends the Council waive the Special Event Standby Service fee for San Marino High School’s 2026 Grad Night event. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
”I move to waive the Special Event Standby Service fee for San Marino High School’s 2026 Grad Night event.”

10. APPROVAL OF RESOLUTION NO. R2622, ADOPTING A LIST OF STREET PROJECTS FOR FISCAL YEAR 202627 FUNDED BY SB 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Recommendation: Staff recommend the City Council approve Resolution No. R2622, adopting a list of Fiscal Year 202627 SB 1 projects. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Resolution No. R2622 adopting a list of Fiscal Year 202627 projects to be funded by SB 1 Road Maintenance and Rehabilitation Account Funds.”

11. REPORT ON EMERGENCY ACTIONS TAKEN TO REPAIR/REMEDIATE FIRE STATION 91 AND REQUEST TO EXTEND EMERGENCY
PROCUREMENT PURSUANT TO PUBLIC CONTRACTS CODE SECTION
22050 AND SAN MARINO MUNICIPAL CODE SECTION 2.06.05(A)
(8)
Recommendation: Staff recommends the City Council receive the report of repair/remediation actions undertaken to date and extend the emergency by a 4/5 vote to facilitate expeditious restoration of Fire Station 91. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
"I move to receive and file the report of repair/remediation actions undertaken to date and to extend the emergency action approved in Resolution No. R2608 to facilitate the expeditious restoration of Fire Station 91."

12. SUMMER 2026 PUBLIC TREE REMOVAL LIST
Recommendation: This is an informational item. Therefore, no action is required by City Council.

13. CASH AND INVESTMENT REPORT FOR THE MONTH OF MAY 2026 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of May 2026.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

FUTURE AGENDA ITEMS
CLOSED SESSION
The City Council will recess to closed session to discuss:

14. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION GOVERNMENT CODE 54956.9 (D)(2)
The City Council is meeting with respect to one (1) matter of significant exposure to litigation against the City.

ADJOURNMENT
Posted: ALEXIS HUERTA
06/18/2026 MANAGEMENT ANALYST
PAGE 7 of 403
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Isidro Figueroa, Community Development Director
DATE: June 26, 2026
SUBJECT: PUBLIC HEARING TO CONSIDER RESOLUTION NO. R-26- 23 ADOPTING THE CITY OF SAN MARINO GENERAL PLAN

SAFETY ELEMENT UPDATE

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Safe Community

BACKGROUND
State law requires that each city and county in the State adopt a General Plan to guide the jurisdictions land use and future growth. The General Plan is divided into numerous sections, each called an Element. One of the required elements is the Safety Element.

The Safety Element identifies all of the hazards faced by the City, and identifies ways to mitigate those hazards. The goal of the safety element is to reduce the potential short and long-term risk of death, injuries, property damage, and economic and social dislocation resulting from fires, floods, droughts, earthquakes, landslides, climate change, and other hazards.

State law requires that the Safety Element be updated upon revision of the Housing Element. The State certified the City’s 6th Cycle Housing Element in February 2025. The City is updating and adopting the Safety Element to ensure compliance with State law, ensure internal consistency with the rest of the City’s General Plan and with the City’s Local Hazard Mitigation Plan which was adopted in April 2025 and is incorporated by reference into the Safety Element.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 8 of 403
On May 18, 2026, the Public Safety Commission reviewed the draft Safety Element and voted 4-0 to recommend that the City Council adopt the updated General Plan Safety Element.

DISCUSSION
The Safety Element has been updated to comply with the latest requirements from the State of California, as well as with updated information regarding known hazards in the City. Specifically, the Safety Element now includes a list of critical facilities and facilities of concern located in the City, as well as a consolidated section on evacuation routes and a new section regarding hazards. In addition, the section on climate change risks was significantly revised, with a new subsection regarding extreme heat risk all of which is required by State law.

New goals, objectives, and policies have been added to the Safety Element, including:
• PS-1.2.5 Periodically conduct and evaluate Emergency Operations Center exercises to ensure readiness for earthquakes and/or seismic related events.
• PS-1.2.6 Ensure access and egress routes are planned appropriately to and from identified hazard areas relative to the type of development in these areas.
• PS-2.1.6 Require new development projects to retain as much runoff as possible on site to reduce flow volumes exiting the site to minimize impacts to the City’s storm drain system. Comply with the City’s stormwater permitting requirements pursuant to the National Pollutant Discharge Elimination Systems and implement best management practices.
• PS-5.1.4 Maintain effective evacuation routes for all neighborhoods in the City, including mass notification technology.
• PS-5.2.3 Ensure the City’s water supply and infrastructure meet the needs of the San Marino Fire Department.
• PS-6.3.4 Ensure that critical facilities are maintained to the extent possible during emergencies.
• PS-6.4.6 Consider using development impact fees to set aside funding for addressing future needs related to supporting emergency response capabilities in the City.
• PS-8.3.1 Monitor extreme heat conditions and update the City’s strategic approach to prepare for, respond to, and recover from extreme heat events.

PAGE 9 of 403
• PS-8.3.2 Retrofit critical facilities and upgrade local infrastructure to better accommodate extreme heat conditions.
• PS-8.3.3 Conduct public outreach and education related to extreme heat incidents, focusing on how to best prepare for and respond to these incidents. Prioritize efforts towards vulnerable populations most impacted by extreme heat incidents.
• PS_8.3.4 Continue to implement development requirements that reduce the urban heat island effect, such as the use of lighter materials and vegetation.

State law requires that the City consult with the Department of Conservation’s California Geological Survey and the California Governor’s Office of Emergency Services as part of the Safety Element update, both of which have occurred.

RECOMMENDATION
Staff recommends the City Council conduct a public hearing to consider the approval and adoption of the updated General Plan Safety Element and Resolution No. R-26-23. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve and adopt the updated General Plan Safety Element and Resolution No. R-26-23.”

ATTACHMENTS

1. Draft General Plan Safety Element

2. Draft Resolution No. R-26-23
PAGE 10 of 403
City of San Marino Draft Safety Element August 2025May 2026 1 SAFETY ELEMENT
1 INTRODUCTION
The Safety Element describes known and potential hazards that exist in San Marino and the measures that the City is taking to address them. Some naturally occurring hazards may be unavoidable, but their impacts on communities can be reduced through planning and preparation.

The Safety Element addresses environmental hazards, including geologic, seismic, flood, and fire, and chronic climate hazards. The Safety Element also addresses hazards created by human activity such as hazardous materials and waste, aircraft hazards, and incidents that call for police protection. Expecting that emergencies will occur even when precautions are taken against hazards, the Safety Element describes the City’s efforts to prepare for and respond to emergencies.

The Safety Element applies to the entire City of San Marino and considers other jurisdictions and governmental entities dealing with potential hazards of flooding, fires, seismic events, severe weather, man-made events, and geological features outside the Ccity boundaries.

The Safety Element relies on information from the City of San Marino, the Governor’s Office of Planning and Research 2017 General Plan Guidelines, and the Office of Emergency Services California Adaptation Planning Guide. The Safety Element interrelates with the most recently adopted laws, ordinances, regulations, and standards, the Emergency Operations Plan (EOP), and the Local Hazard Mitigation Plan (LHMP) for critical service systems, evacuation routes, and infrastructure protection. It also provides mitigation strategies for the City of San Marino to inform, prepare, mitigate, respond, and recover from natural and human caused emergency incidents.
2 PURPOSE OF THE SAFETY ELEMENT
The purpose of the Safety Element is to identify and address features or characteristics in the City of San Marino that may pose a potential hazard to the community's citizens, structures, public facilities, infrastructure, and historic places of interest. The Safety Element establishes policies to minimize the danger to residents, workers, and visitors, while identifying actions to reduce the impacts of earthquakes, floods, fires, and man-made disasters.and fires. Additionally, the Safety Element contains specific policies and programs to inform and educate City officials and citizens about emergency preparedness and maintain disaster and evacuation plans.

San Marino’s Safety Element is implemented by various procedural plans that protect the community from individual hazards. Some of these plans are provided by the City; others are provided by other organizations. Applicable plans include:

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City of San Marino Draft Safety Element August 2025May 2026 2 • City of San Marino Strategic Plan. In 2018, the City Council and City leadership went through a strategic planning process and created a Strategic Planning Framework for the City. The Strategic Plan’s vision is to enhance the unique residential community and preserve the best of the past for future generations, with the mission of contributing to a safe, beautiful, and enduring community through excellence, stewardship, and innovation.

The City Council adopted critical success factors and prioritized initiatives. • Emergency Operations Plan (EOP). San Marino’s EOP was adopted by the City in 2022. The City’s EOP is intended to is consistent with the guidelines set forth under the State of California’s Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS). The City’s EOP addresses the City’s planned response to extraordinary emergency situations associated with natural disasters, man-made disasters, technological incidents, and national security emergencies. The City’s EOP is included as Appendix B. The plan addresses potential large-scale disasters requiring unusual emergency response.
• Local Hazard Mitigation Plan (LHMP). San Marino’s LHMP was updated in 2024 and approved by the City and the Federal Emergency Management Agency (FEMA) in April 2025. The City’s LHMP meets all applicable Federal requirements, identifies and evaluates hazards, and establishes a plan to prepare for emergencies and prevent or mitigate potential impacts from hazards. The City’s LHMP is consistent with this Safety Element and its goals and objectives. Pursuant to California Government Code Section 65302.6, this Safety Element adopts the City’s San Marino Local Hazard Mitigation Plan LHMP and all future updates, approved in 2019, is incorporated by reference. The City’s LHMP is available on the City’s website and included as Appendix Ainto the Safety Element and is consistent with its goals, policies, and objectives.
• City of San Marino Municipal Code. San Marino’s Municipal Code has adopted the latest California Building and Fire code and has provided local amendments applicable to specific areas, land use, and zoning to ensure public safety. 3 STATUTORY REQUIREMENTS
The Safety Element satisfies the requirements of sState planning law and is a mandated component of the General Plan. Government Code sSection 65302(g) sets forth a list of hazards and risks that the Safety Element must cover, if they pertain to conditions in the City. These include:
• Seismically induced conditions hazards, including ground shaking, surface rupture, ground failure;
• Slope instability leading to mudslides and , landslides, subsidence, and liquefaction; • Subsidence and other geologic hazards;
• Flooding;
• Wildland and urban fires;
• Evacuation routes, and
• Climate Cchange and extreme heat.

The Government Code Section 65302(g) requires that each city prepare and adopt a Safety Element for the protection of the community from any unreasonable risks associated with a wide variety of natural and manmade hazards. This legislation encompasses a wide range of safety PAGE 12 of 403
City of San Marino Draft Safety Element August 2025May 2026 3 hazards commonly found in communities, including climate change hazards. This Safety Element addresses:

Natural Hazards: Natural hazards include a range of seismic and geologic hazards, flooding hazards, wildland and urban fire hazards, and severe weather, most of which are caused by inclement weather or natural events.

Human-Caused Hazards: These include hazardous material and aviation hazards that are caused by human activities. Other transportation and public safety hazards are addressed in other elements of the gGeneral pPlan.

Emergency Response and Preparedness: This refers to the range of procedures, methods, protocols, and staff the City of San Marino useds to respond to and prepare for emergencies, disasters, and recovers from them.

Climate Change: This topic includes a description of existing and projected impacts from climate change and provides a variety of goals and strategies to increase resilience and adapt to climate- related changes and community impacts.

Related Plans and Programs
California Environmental Quality Act (CEQA) and Guidelines The California Environmental Quality Act (CEQA) was adopted by the sState legislature in 1970 in response to a public mandate for thorough environmental analysis of projects that might affect the environment. The provisions of the law and environmental review procedure are described in the CEQA Statutes and the CEQA Guidelines which were updated and amended in 20162018.

Implementation of CEQA disclosesensures that during the decision-making stage of development, City officials and the general public will be able to assess the environmental impacts of a project, including potential hazards, to City decision makers and the general publicassociated with private and public development projects.

Alquist-Priolo Earthquake Fault Zoning Act
The Alquist-Priolo Earthquake Fault Zoning Act was passed in 1972, following the destructive 1971 San Fernando earthquake, to reduce the loss of structures from surface fault rupture. State geologists are required to publish maps that establish Alquist-Priolo earthquake fault zones surrounding active faults in California. For the purposes of the Alquist-Priolo Act, an active fault is one that has ruptured in the last 11,000 years. The Act prohibits the permitting of a structure for human occupancy located over an active fault and requires the structure to be a minimum distance of generally 50 feet from the fault.

Seismic Hazards Mapping Act
Pursuant to the Seismic Hazards Mapping Act, the State Geologist compiles maps identifying seismic hazard zones. Development in seismic hazard areas is subject to policies and criteria established by the State Mining and Geology Board. Additionally, approval of development on a PAGE 13 of 403
City of San Marino Draft Safety Element August 2025May 2026 4 site within a seismic hazard area requires the preparation of a geotechnical report and local agency consideration of the policies and criteria set forth by the State Mining and Geology Board (Public Resources Code Section 2690 et. seq.).

Landslide Hazard Identification Program
The Landslide Hazard Identification Program requires the State Geologist to prepare maps of landslide hazards within urbanizing areas. According to Public Resources Code Section 2687 (a), public agencies are encouraged to use these maps for land use planning and for decisions regarding building, grading and development permits. Portions along the Alamo River may be subject to landslides.
4 EARTHQUAKES AND OTHER SEISMIC HAZARDS
Overview of Existing Conditions
The City of San Marino is located in the southern California basin, a region susceptible to seismic and geologic hazards due to its location, complex underlying geology, and the number of faults.

The State of California considers a fault to be active if it has caused soil and strata displacement in the last 11,000 years. San Marino is located near several major fault zones, including the San Andreas Fault Zone, the San Joaquin Hills Fault Zone, the Newport-Inglewood Fault Zone, the Elsinore Fault, and the Puente Hills Fault. Additionally, two known faults, the Raymond Fault and a portion of the San Rafael Faul run near or within the City. situated between two active fault zones— the San Gabriel and San Andreas Fault Zones. Other potentially active faults nearby include the Sierra Madre, East Montebello, and Eagle Rock Faults.

The Alquist-Priolo Act is intended to map faults and employ restrictions on development within those areas. The Raymond Hill Fault is an active fault that passes directly through the City of San Marino and is an Alquist-Priolo Hazard Zone, indicating an active fault system in San Marino (see Figure 1). The fault has a known length of twelve miles,. It extendings through the cities of Monrovia, Arcadia, Pasadena, San Marino, and into the Highland Park neighborhood of the City of Los Angeles.

The most recent surface rupture of the Raymond Hill Fault was during the Holocene era (within the past 10,000 years.) It is estimated that the interval between ruptures is roughly 45007,000 years. The most recent seismic activity on the Raymond fault was from the Pasadena earthquake in December 1988. The fault is located in an urban area and runs parallel with Huntington Drive.

Another significant earthquake on the Raymond fault could produce catastrophic damage within the City of San Marino and the surrounding communities.

While the City has not experienced a major earthquake, it is prudent to plan for such an event to minimize potential damage to the community, injury, and loss of life. The greatest potential danger from seismic hazards is the collapse of older residential units constructed from unreinforced masonry and explosions of petroleum and fuel lines.

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City of San Marino Draft Safety Element August 2025May 2026 5 FIGURE 1 FAULT SYSTEMS
The primary seismic and geologic hazards in San Marino are summarized below.

Earthquake Related Hazards
Ground shaking, landslides, and liquefaction, and amplification are the specific hazards associated with earthquakes. The extent or severity of these hazards to the City of San Marino depends on several factors, including soil and slope conditions, proximity to the fault, earthquake magnitude, and the type of earthquake.

The Seismic Hazards Mapping Act requires the State Geologist to establish regulatory zones and to issue Seismic Hazard Zone maps. This law is in place to identify locations where a seismic event is likely to cause shaking, liquefaction, or landslides. Maps indicate that only a small area north and northeast of the Old Mill and the area formally known as the Huntington Ranch historical and cultural area to the north of the Ccity may be subject to earthquake-induced landslide events (see Figure 2).

Ground Shaking
Ground shaking is the motion felt on the earth's surface caused by seismic waves generated by the earthquake. It is the primary cause of earthquake damage. The strength of ground shaking PAGE 15 of 403
City of San Marino Draft Safety Element August 2025May 2026 6 depends on the magnitude of the earthquake, the type of fault, and distance from the epicenter (where the earthquake originates). Buildings on poorly consolidated and thick soils will typically see more damage than buildings on consolidated soils and bedrock.

Earthquake Induced Landslides
Earthquake induced landslides are secondary earthquake hazards that occur from ground shaking. They can destroy the roads, buildings, utilities, and other critical facilities necessary to respond and recover from an earthquake. Many communities in Southern California have a high likelihood of encountering such risks, especially in areas with steep slopes. Historically, hillsides in the City of San Marino have not experienced slope failure due to earthquakes. There are a few areas in the City that have been identified as having the potential to be a landslide hazard. These areas are generally located along the western edge of the City boundary and hills near the Huntington, Encino Drive and Old Mill Road, and El Molino and Marengo Avenues (see Figure 2).

The California Department of Conservation, Division of Mines and Geology has identified and mapped a small amount of hillside areas within the City that are susceptible to seismically induced landslides.

FIGURE 2 LANDSLIDE HAZARD ZONES
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City of San Marino Draft Safety Element August 2025May 2026 7 Liquefaction
Liquefaction occurs when ground shaking causes wet granular soils to change from a solid state to a liquid state. This results in the loss of soil strength and the soil's ability to support weight. Buildings and their occupants are at risk when the ground can no longer support these buildings and structures. Historically, liquefaction has not presented a significant hazard in the City of San Marino because groundwater levels are low. , and t The California Department of Conservation has not identified any areas within the City as susceptible to seismically induced liquefaction. There are liquefaction prone areas identified near the City’s northeastern border (see Figure 3).

FIGURE 3 LIQUEFACTION POTENTIAL AREAS
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City of San Marino Draft Safety Element August 2025May 2026 8 Evacuation
In the event of a seismic-related hazard, all residents are encouraged to follow the routes established by law enforcement personnel, avoid areas identified as potentially hazardous, and utilize arterial road networks to safely evacuate the area. Huntington Drive provides a route outside of the city in an east and westerly directions. Sierra Madre Blvd. provides a northern route to Interstate 210 and travel outside of the city to the south.

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City of San Marino Draft Safety Element August 2025May 2026 9 GOAL S-1: Seismic Hazards
OBJECTIVE S-1.1
Ensure that the City’s development-related ordinances and policies reflect are consistent with Sstate laws.

Policies (PS)
PS-1.1.1 Prohibit the location of new critical, sensitive, and high occupancy facilities on or in proximity to active and potentially active faults.

PS-1.1.2 Consider seismic safety when evaluating additions, alterations, and new construction on properties within the Alquist-Priolo zone. Continue to update the San Marino Municipal Code to be consistent the most up to date California Building Code regulations that govern seismic safety.

PS-1.1.3 For building permit applications for projects located within Earthquake Induced Landslide Areas, rRequire a geotechnical report that defines and delineates any seismic hazard to be submitted for building permit applications for projects located within known or suspected seismic and geologic hazard areas.

OBJECTIVE S-1.2
Enhance the preparedness of City agencies and the community to respond to and recover from a major earthquake.

PS-1.2.1 Maintain a multi-hazard emergency preparedness plan that includes seismic safety.

PS-1.2.2 Review and update the City’s disaster response plans periodically.

PS-1.2.3 Prepare and disseminate distribute information regarding seismic risks and emergency preparedness to residents and businesses.

PS-1.2.4 Maintain cooperative agreements with outside agencies, departments and vendors for disaster preparedness and response.

Reduce to a minimum the loss of life, disruption of services and destruction of property associated with seismic activity.

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City of San Marino Draft Safety Element August 2025May 2026 10 PS-1.2.5 Periodically conduct and evaluate Emergency Operations Center exercises to ensure readiness for earthquakes and/or seismic related events.

PS-1.2.6 Ensure access and egress routes are planned appropriately to and from identified hazard areas relative to the type of development in these areas.

OBJECTIVE S-1.3
Maximize seismic safety in residential structures.

PS-1.3.1 Provide public information about retrofits of brick and stone chimneys, bracing water heaters, bolting bookcases, and proper storage in kitchen cabinets to prevent injury.

PS-1.3.2 Ensure that Bbuilding permit procedures conform to sState law regarding seismic safety.
5 FLOODING HAZARDS
Flooding occurs when climate, geology, and hydrology combine to create conditions where water flows outside of its usual course. The City of San Marino is susceptible to localized flooding from severe storms and urban run-off. The towering mountains that give the Los Angeles region its spectacular views also bring a great deal of rain out of the storm clouds passing through. Because the mountains are so steep, the rainwater moves rapidly down the slopes and across the coastal plains on its way to the ocean. Several flood control facilities including storm-water systems and debris basins have been constructed reducing the likelihood of flood hazard to date.

According to the National Flood Insurance Program (NFIP), a floodway is defined as "the channel of a river or other watercourse and adjacent land areas that must be reserved to discharge the base flood without cumulatively increasing the water surface elevation more than one foot.” The City of San Marino does not have any areas in a floodway. Additionally, there are no dams or reservoirs that would affect the City in the event of dam failure. Due to the lack of major bodies of water in the City, seiche hazards are not deemed a hazard of concern.

Urban Flooding
Urbanization of a watershed changes the hydrologic systems of the basin. Heavy rainfall collects and flows faster on impervious concrete and asphalt surfaces, so the water moves into streams at a much faster rate in urban areas. This can result in flood waters that rise very rapidly and peak with violent force. During periods of urban flooding, streets can become swift moving rivers and basements can fill with water. Storm drains often back up with vegetative debris causing additional localized flooding.

The flooding of developed areas may occur when the amount of water generated from rainfall and runoff exceeds a storm water system’s capability to remove it. San MarinoThe City is in PAGE 20 of 403
City of San Marino Draft Safety Element August 2025May 2026 11 FEMA Zone “X” (see Figure 24), which indicates the City is at minimal risk for flooding, and there have been no repetitively damaged structures within the City of San Marino. According to the Flood Rate Insurance Rate Map, San Marino is not a flood prone community. However, The the City of San Marino is still vulnerable to urban flooding. According to the Public Works Department, there are three specific flood areas susceptible to localized flooding that exist in the City of San Marino during intense storm periods. These areas are subject only to minor flooding. They These areas as followsinclude the following:

1. Old Mill Road.

2. Lacy Park; between Virginia Road and St Albans Street (residential areas).

3. Huntington Blvd., north side, in front of the high school (primarily business areas).

All three of the areas are subject only to minor flooding (Source: Seismic Hazard Zone Map).

According to the Flood Insurance Rate Map, San Marino is not a flood prone community.

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City of San Marino Draft Safety Element August 2025May 2026 12 FIGURE 4 FEMA FLOOD ZONE MAP
Source: FEMA National Flood Hazard Layer Viewer
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City of San Marino Draft Safety Element August 2025May 2026 13 Climate change is expected to exacerbate the conditions leading to San Marino's urban flooding.

Climate change will cause more intense local, regional, and global weather patterns, intensifying atmospheric rivers. At this time, it is unknown exactly how climate change will impact the El NiñoSouthern Oscillation (ENSO) frequency, but its effects are anticipated to become more intense.

Winter storm precipitation amounts in Southern California will increase based on atmospheric rivers and ENSO changes. This increases the likelihood of an exceptional rain event in San Marino that could overwhelm the capacity of the region’s flood control system to contain and drain all the precipitation.

Due to climate change, droughts are also expected to increase in length and frequency. Soils dried by extensive drought periods are less able to absorb and drain water, likely increasing flood possibility. Overall, climate change is expected to create conditions that will raise the likelihood or potential of flooding in San Marino.

Non-Earthquake Induced Landslides
Water flowing through or above ground into landslide-prone slopes is often the trigger for landslides. Activities that increase the amount of water may include broken water or sewer lines, water retention facilities, lawn irrigation, and ineffective storm water management, and excess runoff from heavy rainfall. Development that results in an increase in impervious surface impairs the ability of the land to absorb water and may redirect water to other areas.

As discussed in Section 4, landslides are not a significant problem in the City and there are no recorded losses related to landslides in the City to date. However, Ddue to their geologic and topographical factors (e.g. steeper hillsides), the northwest area of San Marino and the land areas surrounding the Rubio Wash river may be more susceptible to landslides (see Figure 5) (Source: California Geologic Survey).

Due to the wide variety of factors that can lead to landslides, it is possible that climate change could indirectly affect the conditions for landslides. Increased frequency and more intense storms may cause more moisture-induced landslides. Warmer temperatures and more frequent drought conditions may lead to more fires, destabilizing soil on slopes and making future landslide events more likely.

Evacuation
In the event of a flooding-related hazard, all residents are encouraged to follow the evacuation routes established by law enforcement personnel, avoid areas identified as potentially hazardous, and utilize arterial road networks to safely evacuate the area. Huntington Drive provides a route out of the City to the east and west; Sierra Madre provides a northern route to Interstate 210 and travel outside of the City to the south.

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City of San Marino Draft Safety Element August 2025May 2026 14 FIGURE 5 LANDSLIDE SUSCEPTIBILITY AREAS
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City of San Marino Draft Safety Element August 2025May 2026 15 GOAL S-2: Flooding Hazards
OBJECTIVE S-2.1:

Maximize flood safety measures in residential structures and commercial businesses.

PS-2.1.1 Reduce the risk of impacts from of flood hazards by applying implementing proper land use planning, development engineering, building construction, and retrofitting requirements.

PS-2.1.2 Reduce flooding risks to essential service facilities, utility services and transportation networks, limiting service interruptions. Harden Periodically evaluate existing services and facilities to maintain the structural and operational integrity in case of flooding.

PS-2.1.3 Continue to participate in the National Flood Insurance Program.

PS-2.1.4 Establish and maintain cooperative working relationships among public agencies with responsibility for flood protection, including Los Angeles County Flood Control District, County Public Works, neighboring jurisdictions, and other entities.

PS-2.1.5 Require adherence to the San Marino Municipal Codes for the purposes of avoiding or minimizing the risk of damages to structures, injury, or loss of life.

PS-2.1.6 Require new development projects to retain as much runoff as possible on site to reduce flow volumes exiting the site to minimize impacts to the City’s storm drain system. Comply with the City’s stormwater permitting requirements pursuant to the National Pollutant Discharge Elimination Systems and implement best management practices.

Minimize the risk of injury and loss of life, disruption of services, and destruction of property related to storms, landslides, and flooding activity.

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City of San Marino Draft Safety Element August 2025May 2026 16 6 HAZARDOUS MATERIALS AND WASTE
This section addresses hazardous materials, which include any material that, because of its quantity, concentration, or physical or chemical characteristics, poses a significant existing or potential hazard. Hazardous materials can include substances, wastes, and any material that is potentially injurious to the health and safety of persons or harmful to the environment if released or encountered.

Hazardous material releases can occur at facilities (fixed site) or along transportation routes (offsite). They can occur because of human carelessness, technological failure, intentional acts (terrorism), and natural acts (from an earthquake or flood). According to the California Department of Toxic Substances Envirostor database, there are no hazardous materials related sites location within the City. While the probability of a hazardous materials release is exceedingly low, the consequences of the release of these materials can be very serious.

Hazardous Commercial Waste
Certain businesses in the City of San Marino incorporate hazardous materials into their production or service processes, and some generate hazardous waste. These businesses can include automotive services, dry cleaners, and medical services. Hazardous materials disclosure allows for the inspection of businesses that generate, store, and use hazardous materials. Routine inspections identify hazardous conditions at high hazard occupancies. These inspections are conducted by Los Angeles County Public Works Department, San Marino Fire Department, and City Code Enforcement officials. The intent is to ensure compliance through laws, ordinances, regulations, and standards and provide for the safety of citizens and emergency first responders in the event of a hazardous materials release.

Hazardous Material Transport
The greatest probability of a major hazardous material incident is from a transportation accident.

San Marino has major highways nearby (State Highway Routes 164 19 and 110 and Interstate 210), which are. Both are major transportation corridors in the greater Los Angeles and Southern California arearegion.

Releases of explosive, highly flammable, or toxic materials can cause fatalities and injuries, necessitate evacuations, destroy property, or result in serious environmental effects if toxic materials seep into surface or groundwater supplies. The City has no direct authority to regulate the transport of hazardous materials on federal and state highways or rail lines. For transporting explosives, inhalation hazards, or other potentially dangerous materials, State and Federal agencies require safeguards to reduce the risks of a hazardous materials release. To date, the City of San Marino has no recorded history relating to a significant hazardous materials incident.

Pipelines transport hazardous materials that, if released, can pose a significant threat to people as well as the built and natural environment near the pipeline. The Garfield Natural Gas Pipeline runs north along Garfield Avenue just south of Callita Place and near Marengo Avenue and Mission Road. The main valve for the pipeline is located at the intersection of Garfield Avenue and Huntington Drive.

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City of San Marino Draft Safety Element August 2025May 2026 17 San Marino does not have a pipeline network within the city limits but may be impacted by nearby pipelines located west and south of the city limits. Mitigation action items include regular testing, public awareness, annual emergency response exercises, and stakeholder communications. Since 2003, there have been no reports of injuries or fatalities associated with the pipeline. There have been minor incidents reported dealing with routine maintenance of the pipeline assembly.

The federal government establishes minimum pipeline safety standards under the U.S. Code of Federal Regulations Title 49 "Transportation", Parts 190 - 199. The Office of Pipeline Safety, within the U.S. Department of Transportation, Pipeline and Hazardous Materials Safety Administration, has overall regulatory responsibility for hazardous liquid and gas pipelines under its jurisdiction in the United States.

Underground Storage Tanks
An underground storage tank (UST) is defined by law as having one or combination of tanks, including pipes connected thereto, that is used for the storage of hazardous substances, and that is substantially, or totally, beneath the surface of the ground. The purpose of the UST Program is to protect public health and safety and the environment from releases of petroleum and other hazardous substances from tanks.

The Underground Storage Tank Program of the Los Angeles County Public Works Environmental Programs Division was established in 1983. The program permits and inspects underground storage tanks within the unincorporated areas of Los Angeles County and 77 cities, including the City of San Marino.

Los Angeles County Code establishes the underground storage tank program in Los Angeles County in 1983. The Los Angeles County Underground Storage Tank Pprogram's goal is to protect the public, the environment (air, soil and groundwater) and UST owners/operators by ensuring that UST facilities are permitted, designed/installed/modified and operating in compliance with local, sState, and fFederal requirements.

Household Hazardous and Electronic Waste
Los Angeles County and local sanitation districts sponsor weekly Household Hazardous and Electronic Waste disposal events around Los Angeles County. These one-day collection events provide all Los Angeles County residents a legal and cost-free way to dispose of unwanted household chemicals that cannot be disposed of in the regular trash. Many of the locations are near to San Marino, allowing residents the opportunity to safely dispose of household hazardous waste at an approved collection site.

Hazardous Materials Incidents
San Marino Fire Department responds to hazardous materials incidents, with further assistance provided by cooperating agenciesy, including the fire departments from the cities of Burbank and Glendale, the Los Angeles County Fire Department, and the County Health Department. The cities of Burbank, Glendale, Los Angeles County Fire Dept and the County Health Department also have Hazardous Materials Response Teams and provide assistance. All San Marino Fire Department PAGE 27 of 403
City of San Marino Draft Safety Element August 2025May 2026 18 personnel receive first responder operations training, hazardous materials Iincident command training, and are trained in hazardous materials decontamination procedures.

The City of San Marino has a mutual aid agreement with nearby fire departments from Burbank, Glendale, and Los Angeles County Fire Department. The Cities of Burbank or Glendale will respond to hazardous materials incidents within the City of San Marino. In the event of a hazardous materials incident, either City the city of Burbank or Glendale would provide a qualified hazardous materials response team. In the event a Burbank Fire Department or Glendale Fire Departmentone of these cities resource is unavailable to respond, the Los Angeles County Fire Department would provide a hazardous materials response team to support San Marino during a hazardous materials incident to those cities.

San Marino has experienced an average of 0.43 hazardous materials spills reported annually to the Cal OES Spill Release Reporting database. Most of these incidents involve the accidental release of sewage and petroleum products.

GOAL S-3: Hazardous Materials
OBJECTIVE S-3.1:

Promote safe individual, household, and business behaviors to minimize likelihood of hazardous material-related emergencies.

PS-3.1.1 Continue to effectively manage awareness through cCity public outreach and social media notification platforms on the dangers of hazardous materials to protect the public’s health and safety.

PS-3.1.2 Continue to promote the safe disposal of hazardous and toxic substances that are used in private households and businesses through the support of the hazardous materials collection.

PS-3.1.3 Require proposed development projects to comply with applicable land use regulations, building and fire codes, and local ordinances; determine the need for adequate zoning/setbacks, building modifications, site design, emergency operational changes, or other measures to minimize risk from hazardous materials.

Protect the community from the harmful effects of hazardous materials, hazardous waste, and environmental contamination.

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City of San Marino Draft Safety Element August 2025May 2026 19 PS-3.1.4 Minimize the potential risk of contamination to surface water and groundwater resources and implement best management practices to reduce the impact to the environment from various land use activities.

OBJECTIVE S-3.2:

Enhance the preparedness of City departments and the community to respond to and mitigate damage from hazardous material-related emergencies.

PS-3.2.1 Cooperate with responsible fFederal, sState and cCounty agencies to minimize the risk to the community from the use and transportation of hazardous materials.

PS-3.2.2 Ensure that cCity essential service personnel are trained and ready to operate at the level of Hazardous Materials Awareness.

PS-3.2.3 Coordinate hazardous material planning and appropriate response efforts with other City departments, as well as local, cCounty, and sState agencies to maintain readiness to mitigate local impacts resulting from hazardous material-induced emergencies.
7 AIRPORT HAZARDS
Aviation disasters can occur in a heavily populated residential area resulting in considerable loss of life and property. The impact of a disabled aircraft that strikes the ground creates the likely potential for multiple explosions resulting in intense fires. The resulting explosions and fires have the potential to cause injuries, fatalities, and the destruction of property at and adjacent to the impact point.

The airspace above the City of San Marino experiences routine air traffic from commercial and private aircrafts. The closest airports to San Marino are Hollywood Burbank (Bob Hope) Airport, San Gabriel Valley Airport, Long Beach Airport, and Los Angeles International Airport. However, tThe City of San Marino is not within the airport influence areas of the Hollywood Burbank (Bob Hope) Airport, San Gabriel Valley Airport, or the Long Beach Airportany nearby airports (see Figure 6).

There is no recorded history of a major aviation disaster in the City of San Marino. Although there are surrounding airports and regular air traffic, the potential of an aviation-related event is low.

In the unlikely event that an aviation disaster was to occur in or near San Marino, the Police Department and Fire Department would work with the Federal Aviation Administration, State, and other local agencies to coordinate response activities and a follow-up investigation of the event.

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City of San Marino Draft Safety Element August 2025May 2026 20 FIGURE 6 AIRPORT INFLUENCE AREAS
Source: County of Los Angeles Enterprise GIS. Airport Influence Area.

San Marino
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City of San Marino Draft Safety Element August 2025May 2026 21 PAGE 31 of 403
City of San Marino Draft Safety Element August 2025May 2026 22 GOAL S-4: Airport Hazards
OBJECTIVE S-4.1:

Ensure that the City’s development-related ordinances and policies reflect sState laws, regulations, and standards and adequately address airport hazards.

PS-4.1.1 Periodically review Airport Master Plans to update operational and safety procedures that reflect Llocal, State, and Federal mandates.

PS-4.1.2 Continue to incorporate aircraft programming into emergency planning and response preparations within the City/ Operational Area in accordance with the City’s LHMP and City EOP.

PS-4.1.3 Continue professional training forfirstresponders and essential cCity workers dealing with aircraft related incident command, control, site safety, mass casualty, fire containment, and emergency medical services.

PS-4.1.4 Continue to maintain high levels of public safety and emergency preparation for aviation related accidents.
8 WIND HAZARDS
Windstorms and severe weather pose a risk to life and property in the region by creating conditions that disrupt essential systems such as public utilities, telecommunications, and transportation routes. High winds can and do occasionally cause tornado-like damage to local homes and businesses. Severe windstorms can present a very destabilizing effect on the dry brush that covers local hillsides and urban-wildland interface areas. High winds can have destructive impacts, especially on trees, power lines, and other utility services. In San Marino, severe weather patterns, such as Santa Ana Wind conditions are a recognized hazard. Wind is simply the movement of air caused by differences in atmospheric temperature. High-pressure air will naturally move to areas of low pressure. Usually, the distance between these high- and lowpressure zones is far; however, these low- and high-pressure zones may occasionally be near one another. When this happens, air will flow dramatically, creating high-speed winds.

The most common wind events in southern California are the “Santa Ana” wind conditions that typically occur in the fall and winter. Santa Ana winds are generally defined as warm, dry winds that blow from the east or northeast (offshore). These winds occur below the passes and canyons Minimize the risk of injury and the loss of life and encourage adequate protection of the community, its residents, and its businesses from airport flight-related hazards.

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City of San Marino Draft Safety Element August 2025May 2026 23 of the coastal ranges of Southern California and in the Los Angeles basin. Santa Ana winds often blow with exceptional speed in the Santa Ana Canyon (the canyon from which it derives its name).

Forecasters at the National Weather Service offices in Oxnard and San Diego usually place speed minimums on these winds and reserve the use of “Santa Ana” for winds greater than 25 knots.

These winds accelerate to speeds of 35 knots as they move through canyons and passes, with gusts to 50 or even 60 knots. When winds are fast enough, they can cause property damage to homes, public facilities, utilities, and other infrastructure. They can also uproot or topple mature trees or pick up debris and send it careening through the air. This debris can injure or even kill bystanders who may find themselves stranded outside. High-speed winds can also deposit this debris in the middle of rights-of-way, such as roads, freeways, and railways, blocking exit routes for would-be evacuees or impeding access to first responders trying to reach wounded people.

Another type of severe wind event that can affect the City is a phenomenon called mountain waves”. Mountain waves are typically observed near large mountain ranges around the world when the large-scale winds are perpendicular to the mountain range orientation. These mountain waves can produce very strong gusts in a narrow area along the foothills and can also create strong turbulence which adversely affects aviation. Strong gusts of wind from mountain waves generally affect a narrow zone in the foothills where the bottom of the wave intersects with the ground. Those that live outside of the foothills may experience little to no wind at all. Those people who live inside this narrow corridor along the foothills where these waves intersect the ground can sometimes experience hurricane-force wind gusts. Mountain waves generally occur during the cooler months of the year from late fall through early spring (mid-October to midApril), when large low-pressure systems and stable air masses are more common. These events generally do not occur during the summer months.

Location and Extent
During Southern California's fall and winter months, high pressure over Nevada and Utah forces air currents down from the high desert toward the ocean. As the winds descend, they heat up and increase in speed, sometimes carrying particulate matter and aggravating the respiratory health of those with allergies.

The entirety of the city can be affected by windstorms, which usually cause minimal damage; however, severe storms can cause massive damage to the city and personal property. San Marino is often affected by Santa Ana winds blowing through the San Joaquin Hills. Santa Ana winds are a leading cause of wildfires in California.

Generally, winds are measured using the Beaufort scale, developed in 1805, categorizing wind events on a force scale from 0 to 12 using their speed and impacts. Any wind classified as force nine or above is generally considered a severe wind event. Table 1 details how the Beaufort scale classifies wind events.

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City of San Marino Draft Safety Element August 2025May 2026 24 TABLE 1 BEAUFORT SCALE
Force Speed (mph) Description
1 0 to 1 Calm: Smoke rises vertically, and the sea is flat 2 1 to 3 Light air: The direction of wind is shown by smoke drift, but not wind vanes
3 4 to 7 Light breeze: Wind is felt on the face, leaves rustle, and wind vanes are moved. Small wavelets appear on the ocean but do not break 4 8 to 12 Gentle breeze: Leaves and small twigs are in motion, and light flags are extended. Large wavelets appear on the ocean, and crests begin to break
5 13 to 18 Moderate breeze: Dust and loose paper become airborne, and small branches are moved. Small waves appear on the ocean 6 19 to 24 Fresh breeze: Small trees begin to sway and moderate waves form 7 25 to 31 Strong breeze: Large branches are in motion, and using an umbrella becomes difficult. Large waves begin to form
8 32 to 38 Near gale: Whole trees are in motion and walking against the wind can be hard. Foam from breaking waves is blown in streaks 9 39 to 46 Gale: Walking is difficult, and twigs break off trees 10 47 to 54 Severe gale: Slight structural damage. Crests of waves begin to topple
11 55 to 63 Storm: Trees are uprooted and considerable damage to structures.

Very high waves form in long, overhanging crests
12 63 to 72 Violent storm: Widespread damage. Exceptionally high waves form, and the ocean is completely covered in foam
Source: https://www.weather.gov/mfl/beaufort

PAST EVENTS
Several strong wind events have been recorded around the City of San Marino. Table 2 depicts some of these Santa Ana winds and other major windstorm events in neighboring communities, Los Angeles County, and the surrounding region. Santa Ana Wind events have been and will continue to be a hazard of concern for the city.

TABLE 2 SEVERE WIND EVENTS IN AND NEAR SAN MARINO
Event Description
01/09/2007 MALIBU - A wildfire fanned by Santa Ana winds destroyed four seaside mansions and damaged at least two others as it spread over more than 20 acres in this celebrity enclave Monday, authorities said.

Flames boiled furiously out of the skeletons of multimillion-dollar beach homes for about two hours until little was left to burn. No injuries were reported, fire officials said.
11/23/2007 Fire conditions are critical today as Santa Ana winds are expected to return to much of Los Angeles and Ventura counties. The National Weather Service has issued a red flag warning and high wind advisory for the region.

Low humidity - in the teens and single digits - is expected, service announced.

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City of San Marino Draft Safety Element August 2025May 2026 25 Event Description
The City of San Marino also adopted an ordinance that precludes replacement or new wood roofs in the City of San Marino has adopted both the 2016 California Building Standards Code and the 2016 California Fire Code to ensure the codes and ordinances of the City reflect the intent of the goals and action items of the City’s Local Hazard Mitigation Plan. 11/17/2008 A wildfire that began Saturday morning in Corona quickly expanded, fueled by gusting Santa Ana winds. The blaze, dubbed the Triangle Complex Fire, chewed through over 20,000 acres of brush, destroying over 100 homes and menacing thousands more in Riverside, Orange, San Bernardino, and Los Angeles counties.
12/01/2012 Pasadena fire inspectors red-tagged 42 units damaged by strong winds, and an additional 200 must be evaluated before a second storm hits the region. Pasadena took the brunt of a windstorm that lashed Southern California on Wednesday night and Thursday morning. About 4,000 customers remained without power Thursday afternoon. Winds blowing 60-70 mph with gusts upwards of 100 mph were recorded.

City officials in San Marino reported some 120 trees were downed, and an additional 11 homes red-tagged damaged by the winds. The Huntington Library, Art Collections and Botanical Gardens were all closed as a result of safety concerns.
10/12/2021 Heavy winds pummel the City of San Marino and the southland. Reports of downed powerlines and trees are received throughout the county. The winds kicked up dust storms and knocked out
1/22/2022 Strong Santa Anas peaked in the foothills of the San Gabriel and San Bernardino Mountains and adjacent valleys ranged from 50 to 80+ mph.

Numerous trees and power poles in Upland, Ontario and Claremont were downed, crushing several vehicles, damaging homes and knocking out power.
1/8/2025 Strong offshore flow on 7-10 January produced Santa Ana Winds, with gusts as high as 100 mph in the eastern San Gabriel Mountains, and 94 mph at Fremont Canyon. Numerous gusts reported from the foothills were 55-80 mph. Even some spots in the populated valleys were struck (Ontario reached 76 mph). On January 7th, numerous wildfires erupted in Los Angeles County, including the Palisades (23,448 acres, 12 fatalities) and the Eaton fires (14,021 acres, 19 fatalities), the two largest, most destructive, and deadly wildfires in county history.

RISK OF FUTURE EVENTS
Given the region’s history of severe wind events in nearby cities, it is very likely that wind events will continue to impact the city. The most probable source of wind events in the future will likely originate from the Santa Ana winds or extreme storms. All expectations are that the probability of windstorm events occurring again in the future is highly likely.

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City of San Marino Draft Safety Element August 2025May 2026 26 89 FIRE PROTECTION
Purpose
This section identifies fire protection services and fire hazards within the City of San Marino as well as mitigation measures to address these hazards.

San Marino Fire Department ServicesFire Protection Services Since 1923, the San Marino Fire Department (SMFD) has served residents and visitors of the City of San Marino. The department serves to prepare the community for emergencies, to prevent emergencies, to manage emergencies that cannot be prevented, and to protect those they serve.

The San Marino Fire Department is dedicated in providing fire suppression, fire prevention, public education, emergency management, technical rescue, fire investigation, and emergency medical services to the residents of San Marino. The San Marino Fire Department (SMFD) is the primary service provider of fire suppression, fire prevention services, and advanced life support services in the City of San Marino.

Each year, the SMFD San Marino Fire Department responds to more than 1,500nearly 2,000 calls for structural fires, traffic accidents, wildland fires, hazardous material incidents, technical rescue, and emergency medical services, among others. In 2024, SMFD responded to 1,924 incidents, with the majority of calls (79%) being for emergency medical services and the remainder of calls (21%) being for fire and other non-medical services. The majority of these calls are medical emergencies providing basic and advanced life support. Key department functions include fire protection and medical response.

Fire Protection includes fire prevention, community engagement, and fire suppression services.

Fire prevention includes pre-construction plan checks, structural inspections, and weed abatement inspections. Community engagement raises public awareness of the importance of fire safety and increases the level of emergency preparedness among residents. Fewer than 25% of total fire department calls in recent years have been for fire response.

Emergency Medical Services made up more than 70% of fire department calls in recent years.

Fire department personnel are trained in medical response and the department coordinates with hospital emergency departments, health care providers, and the Los Angeles County EMS Agency.

Station Location and Deployment
SMFD delivers fire, emergency medical service (EMS), and other emergency response services from one fire station (Station 91), located at 2200 Huntington Drive. Emergency services from Station 91 average less than 4 minutes to any location within the City. In 2024, just over half of all responses (52%) were within the City limits.

The department has established automatic aid agreements with surrounding fire departments to expedite service delivery to cCity residents. These agreements obligate neighboring fire agencies, including (Los Angeles County, and the Cities of Pasadena, Alhambra, San Gabriel, and South Pasadena) to respond into the cto City emergency incidents based on pre-determined incident PAGE 36 of 403
City of San Marino Draft Safety Element August 2025May 2026 27 types and resource capabilities. San Marino also participates in the California Office of Emergency Services (Cal OES) Master Mutual Aid AgreementSystem. In the event of a major emergency, outside resources can respond into the City, provided they are available, as needed and San Marino resources can be requested to assist other agencies with various incidents throughout the local area, region, and the sState. In 2024, San Marino responded to three Cal OES incidents, including the Boone Fire in Fresno County, the Line Fire in San Bernardino County, and the Mountain Fire in Ventura County.

The following map shows the cCity’s boundaries with the location of San Marino Station 91 and the adjacent agency fire stations providing automatic aid. (Figure 4).

FIGURE 7 FIRE STATIONS
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City of San Marino Draft Safety Element August 2025May 2026 28 Existing Regulatory Setting
State Regulations
The Office of the State Fire Marshal is responsible for disseminating regulations that promote fire and life safety for inclusion into the State Building Codes, including the California Building Code, California Fire Code, California Electrical Code, California Mechanical Code, California Plumbing Code, and California Historical Building Code.

The peak load water supply is the supply of water available when demand on a water system is at its peak. The City addresses peak water needs for fire flow and emergency services through the adoption and implementation of the California Fire Code.

The California Occupational Safety and Health Administration (Cal/OSHA) has established minimum standards for fire suppression and emergency medical services. The standards include guidelines on the handling of highly combustible materials, fire hose sizing requirements, restrictions on the use of compressed air, access roads, and the testing, maintenance, and use of firefighting and emergency medical equipment for business enterprises. The Ffire Pprevention Bbureau will conduct periodic fire and life safety business occupancy inspections to ensure code compliance to keep the community safe.

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City of San Marino Draft Safety Element August 2025May 2026 29 Local Regulations
The City of San Marino adopted the 2019 2022 California Fire Code with local amendments. The City established additional regulations related to vegetation management and roofing material construction requirements in the City designated’s fire hazard zoneFire Enhancement Zone (FEZ).

In the future, the Fire Prevention Bureau will work collectively with Ccity staff and council to approve through ordinance the most recent adopted codes to reflect the City’s Ggeneral Pplan amendments cycles.

Emergency Response
Verdugo Fire Communications provides fire and rescue dispatch services and is considered a regional dispatch center due to its area of responsibility and coordination efforts. It serves as an Area Coordinator for State of California Mutual-Aid purposes and covers approximately 126 150 square miles of Los Angeles County including the cities of Alhambra, Arcadia, Burbank, Glendale, Monrovia, Monterey Park, Pasadena, San Gabriel, San Marino, Sierra Madre, Montebello, West Covina, and South Pasadena.

Emergency personnel are generally on the road within a minute or two of receiving the information and remain in constant radio contact with the communications center as additional details are received (Source: City of Glendale, Unified Response).

The City’s fire station is strategically located to allow arrival at any address in the City within four minutes, and therefore an engine company will usually be the first help on-scene. The San Marino Fire Department has adopted the National Fire Protection Association (NFPA) standards for the reporting of response times to better measure the performance of responding units. For 90% of fire incidents, the NFPA recommends a turn out time goal of 1 minute 20 seconds and a response time of 5 minutes 20 seconds. In 2024, for 90% of fire incidents, the SMFD had a turn out time for incidents within the City of 1 minute 29 seconds and a response time of 6 minutes 4 seconds.

For 90% of EMS incidents, the NFPA recommends a turn out time goal of 1 minute and a response time of 5 minutes. In 2024, for 90% of EMS incidents, the SMFD had a turn out time for incidents within the City of 1 minute and a response time of 5 minutes 51 seconds. These standards use 90th percentile times, meaning that 90% of incident responses were faster than the time indicated in the graphs (Figure 5).

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City of San Marino Draft Safety Element August 2025May 2026 30 Fire Hazards
Urban fires include structural, chemical, petroleum, electrical, vehicle and other man-made material fires and pose the greatest threat to human life and property. Generally, these types of fires are caused by humans and can be mitigated through annual fire prevention inspections, proper building code requirements, fire flow minimums, and zoning ordinance requirements.

The City of San Marino is primarily residential with a strip of small commercial development located primarily along Huntington Drive and Mission Street. Typical residential properties in most communities include average size single-family homes easily accessible to responders during emergencies. However, there are areas with very large homes, many of which are located behind locked gates and set back some distance from the road. Larger homes within the City present a challenge to response personnel during fire emergencies. Accessing the property may require opening a gate, which may cause delays in fire suppression efforts. Additionally, sSome driveways will not accommodate a fire engine so , requiring hose lines must to be extended the additional distance from the street to the house, and taller homes exceed the working height of ground ladders, limiting access to the home.

The City has recently experienced urban fires occurring at residential properties, most of which were quickly contained by the San Marino Fire Department. The following are some of the recent incidents of urban fires in the City.

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City of San Marino Draft Safety Element August 2025May 2026 31 • July 2022: Fire occurred at a single family residence under renovation. The fire caused an estimated $2 million in damage and required 33 firefighters from the SMFD and other multiple fire departments to put out. There were no injuries reported. • June 2022: Fire occurred at a single family residence, which began in the attached garage and spreading into the kitchen of the residence. SMFD and Pasadena Fire units responded to the fire. There were no injuries reported. • December 2023: Fire occurred at a single family residence and was quickly contained by the SMFD. The fire required temporary road closures to put out the fire. There were no injuries reported.
• April 2024: Fire occurred at a single family residence under renovation and was quickly contained by the SMFD. There were no injuries reported. • October 2024: Fire occurred in a large single family residence under construction and spread to adjacent structures. There were no injuries reported. • January 2025: Several fires occurred as a result of hurricane like winds, including several single family residences. There were no injuries reported. • February 2025: Fire occurred at a single family residence and was quickly contained by the SMFD. There were no injuries reported.
• April 2025: Fire occurred at a single family residence and was quickly contained by the SMFD. There were no injuries reported.
• May 2025: Fire occurred at a single family residence and was quickly contained by the SMFD. There were no injuries reported.
• December 2025: Fire occurred at a single family residence and was contained by the SMFD. There were no injuries reported.

Wildfires are fires that occur in vegetation or natural fuels and include brushfires and forest fires. Wildfires can spread into nearby structures and become wildland-urban interface (WUI) fires. The WUI refers to the buffer zone between urbanized and undeveloped areas.

The City of San Marino is not located in a Very High Fire Hazard Severity Zone according to State standardsCAL FIRE (Source: CAL FIRE Fire Hazard Severity Zone Map) (see Figure 8). City officials have the authority to be more restrictive than the stateCAL FIRE’s fire hazard zone designations standards to identify areas within their jurisdiction as fire hazard severity zones. Through local ordinance, local fire officials identified the northwest area of the City as a Very High Fire Hazard Severity Zones (VHFHSZ)Fire Enhancement Zone (FEZ). Figure 9 identifies the City’s FEZ.

This designation is based on vegetation fuel types, climate, the presence of wood shake roofs and topographical features of gradual to moderate slopes. Narrow roadways in the area further increase the risk during a fire providing limited access to both response personnel entering the area and residents evacuating the area. In additionWhile there is a higher fire risk in the FEZ, the entire City has significantthe tree canopy coverage, making the throughout the area makes the entire Ccity vulnerable for to a significant wildfire incident. According to the Wildfire Risk to Communities website, which was created by the USDA Forest Service, homes in San Marino have, PAGE 41 of 403
City of San Marino Draft Safety Element August 2025May 2026 32 on average, greater risk than 49% of communities in the United States. All homes in the Ccity should consider the likelihood of a wildfire as a result of ember transport from fires within the Ccity or adjacent citiesareas. From 1980 to 2025, there have been several wildfires in Los Angeles County. Most recently, the Eaton Fire, which erupted January 7, 2025 in Eaton Canyon just northeast of San Marino burned over 14,000 acres and caused over 100,000 people to be evacuated. While the fire did not spread to San Marino, residents were on high alert during the fire and took the necessary precautions in the event the fire spread to the City or adjacent areas.

FIGURE 8 FIRE HAZARD SEVERITY ZONE MAP – CAL FIRE
FIGURE 9 FIRE ENHANCEMENT ZONE
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City of San Marino Draft Safety Element August 2025May 2026 33 PAGE 43 of 403
City of San Marino Draft Safety Element August 2025May 2026 34 The fire prevention bureauSMFD conducts annual brush inspection to ensure code compliance with the local fire codes. The intent is to reduce risk by providing defensible space between the vegetation and the residential dwellings and to prevent fires from spreading to other areas. The brush inspections provide the opportunity to educate the homeowners on the hazards and risks associated with wildfire ignition potential and subsequent property damage. The SMFDfire department also posts wildfire related information and checklists on their city fire department website page as a resource for residents.

There are other areas nearby and throughout the County and region with increased risk where wildfires and wildland-urban interface (WUI) fires are more likely to occur. Smoke from fires in these surrounding areas can also create a hazard for San Marino residents. Impacts from wildfire smoke inhalation may include respiratory tract irritation, reduced lung function, and exacerbation of asthma, and even short-term exposure is associated with increased risk of premature mortality (Source: Wildfire Smoke: a Guide for Public Health Officials). Certain populations are more vulnerable and are at increased risk from health impacts associated with wildfire smoke exposure, including people with asthma or other respiratory or cardiovascular diseases, children, pregnant peoplewomen, older adults, people of low socioeconomic status, and outdoor workers.

As climate change is projected to increase the number, size, and severity of wildfires in the region, planning for wildfire smoke impacts is an important climate change adaptation strategy (see Section 11 12 CLIMATE CHANGE VULNERABILITY AND ADAPTATION). Implementation measures may include increasinged public information around about air quality and air filter upgrades, opening cleaner air shelters, or providing access to respirators for those who must work outside.

Environmental justice and equity should be considered when determining how to address wildfire smoke hazards.

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City of San Marino Draft Safety Element August 2025May 2026 35 GOAL S-5: Fire Protection
OBJECTIVE S-5.1:

Protect the City from fire hazards, specifically areas within the City’s’s fire hazard zone Very High Fire Hazard Severity Zone (VHFHSZ).

PS-5.1.1 Conduct frequent patrols of the fire hazard zoneVHFHSZ to reduce likelihood of fire.

PS-5.1.2 Identify areas in the City where the tree canopy poses a danger and trim trees accordingly.

PS-5.1.3 Educate homeowners in the City regarding defensible space, home hardening, and evacuation routes. and aAssist homeowners in achieving defensible space around each structure and home hardening upgrades.

Prioritize homeowner education in the City’s FEZ, specifically vulnerable populations who live within the City’s FEZ.

PS-5.1.4 Maintain effective evacuation routes for all neighborhoods in the City, including mass notification technology.

OBJECTIVE S-5.2:

Provide rapid emergency response in a safe and effective manner to meet the needs of the community.

PS-5.2.1 Maintain a complete and fully trained staff to handle manage fire protection and medical emergencies.

PS-5.2.2 Maintain mutual and automatic aid agreements with other area jurisdictions.

PS-5.2.3 Ensure the City’s water supply and infrastructure meet the needs of the San Marino Fire Department.

1. Protect people and property from fires.

2. Actively prevent fire hazards.

3. Provide prompt emergency medical attention.

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City of San Marino Draft Safety Element August 2025May 2026 36 Program Regularly maintain, upgrade, and replace fire apparatus and support vehicles and needed equipment to be prepared and effectively respond to fire, traffic, medical, and related emergencies.

Program Conduct periodic fire-training drills with City public safety personnel and those of nearby agencies, to remain prepared for situations requiring multijurisdictional coordinated response.

Program Participate in and conduct regular training of all fire and related personnel to ensure that staff are prepared to address emergency medical, fire, and other related emergencies in the community, to includeincluding night drills to meet ISO performance objectives.

OBJECTIVE S-5.3:

Ensure that structural safety measures are implemented in a manner that reflects the characteristics of San Marino’s housing stock, as well as the needs of residents and commercial buildings.

PS-5.3.1 Maintain roadway clearances to allow for emergency vehicle access without impacting the residents and neighborhoods.

PS-5.3.2 Require new and rehabilitated homes and structures to meet or exceed City fire prevention standards and Sstate law, including building access, construction design, fire sprinklers, and others as required.

Program Encourage or incentivize fire safety mitigation retrofits, including the replacement of existing wood shake shingle roofs.

Program Conduct cause and origin investigations on all structure, vegetation, vehicle, and miscellaneous fires, collect statistical information for possible trending issues, and maintain proficiency in fire investigation procedures. 910 EMERGENCY PREPAREDNESS
Emergency management functions protect communities by coordinating and integrating all activities necessary to build, sustain, and improve the capability to mitigate against, prepare for, respond to, and recover from threatened or actual natural disasters, acts of terrorism, or other man-made disasters. This is achieved by implementing the four phases of emergency management: prevention/mitigation, preparedness, response, and recovery.

Mitigation refers to varied preemptive measures designed to eliminate or reduce the probability of disaster occurrence or effects of unavoidable disasters. Mitigation measures include building codes, vulnerability analyses updates, zoning and land use management, building use regulations PAGE 46 of 403
City of San Marino Draft Safety Element August 2025May 2026 37 and safety codes, preventive health care, and public education. The City’s Local Hazard Mitigation Plan (LHMP) contains the Ccity’s adopted hazard mitigation measures.

Preparedness refers to readiness to respond to any emergency through programs that strengthen governments, organizations, and communities. Measures include preparedness plans, emergency exercises/training, warning systems, emergency communications systems, evacuations plan, resource inventories, emergency contact lists, mutual aid agreements, and public information/education. The City’s Emergency Operations Plan (EOP) contains the City’s approved procedures.

Response refers to the provision of immediate assistance to maintain life, improve health, and support the morale of the affected population. The focus in the response phase is on meeting the basic needs of the people until more permanent and sustainable solutions can be found. Many activities essential during the response phase are conducted in tandem with standard emergency response procedures of the Corona San Marino Police and Fire Departments.

Recovery refers to the ability of an agency or community to undertake a growing number of activities aimed at restoring their lives and the infrastructure that supports them. Recovery measures, short and long term, include returning vital life-support systems to minimum operating standards, temporary housing, public information, health and safety education, reconstruction, counseling programs, and economic impact studies. Information resources and services include data collection related to rebuilding and documentation of lessons learned.

Related Plans and Programs
Emergency Operations Plan
The City has prepared an Emergency Operations Plan (EOP) in 2022 to ensure the most effective allocation of resources for the maximum benefit and protection of the civilian population in time of emergency. The EOP is the master document that organizes emergency preparedness and response efforts in San Marino and provides a framework for coordination with other agencies at the regional and Sstate levels. Public awareness and education are critical parts of emergency preparedness addressed in the EOP. An educated public will know how to minimize injury and property damage during and after emergency events and will know how to find and offer help to their neighbors. Community members should be prepared to be self-sufficient for as long as a one week in the event of a major emergency.

Local Hazard Mitigation Plan
The City of San Marino Local Hazards Mitigation Plan (LHMP) plans for hazards through identifying hazards, estimating the probability of future occurrences, assessing vulnerability, and setting goals to mitigate potential risks. The objective of the LHMP is to reduce the negative impacts of future disasters within the Ccity and to save lives, reduce injuries, minimize damage to buildings and infrastructure, and minimize economic losses.

Public Education
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City of San Marino Draft Safety Element August 2025May 2026 38 The City will work continue to educate residents and businesses about appropriate actions to safeguard life and property during and after emergencies. The Community Emergency Response Team (CERT) program offered by the Fire Department provides a higher level of emergency preparedness training for interested residents on basic emergency preparation.

Public information guides are available to the public on the City’s emergency and disaster preparedness website and the City’s disaster plans can be found on the City’s website and at City Hall. The City will continue educating the community about emergency preparedness through such avenues as presentations to residents, instruction in local schools, and the city website.

Disease Pandemic Response Plan
In April 2020, the City of San Marino approved a Disease Pandemic Annex to address the impacts associated with pandemic emergencies, response, and mitigation. The City of San Marino’s Disease Pandemic Preparedness and Response Plan deals addresses with the specific threat of any disease or influenza that can, createing pandemic conditions within the City of San Marino.

The plan is intended to anticipate the potential challenges that impact the Ccity, its employees, the community, and the operations that may be affected by a pandemic.

Critical Facilities and Facilities of Concern
Critical facilities are properties and structures that are important to government operations and services to the community. The City may also designate critical facilities to serve as public assembly points during an emergency. Facilities of concern are structures that play an important role in the City, but are not critical to its operations and function. The City has 10 critical facilities and 15 facilities of concern that fall into 5 categories based on their function characteristics, including City Facilities, Community Center/Facility, Parks, Infrastructure, and Schools. Table 3 below identifies each facility, category, name, address, and relevant hazard risk. Facilities that do not have a disclosed location to maintain facility site integrity and security are not included in Table 3. These facilities include lift stations and emergency operation centers.

TABLE 3 CRITICAL FACILITIES AND FACILITIES OF CONCERN
Critical Facilities
Type Name Location Relevant Risk
City Facilities (City
Hall, Fire, Police)
City Hall 2200 Huntington Drive Extreme Heat
Fire Department 2200 Huntington Drive Extreme Heat
Police Department 2200 Huntington Drive Extreme Heat
Public Works Building 2200 Huntington Drive Extreme Heat Community
Center/Facility
Crowell Public Library 1890 Huntington Drive Extreme Heat Facilities of Concern
Type Name Location Relevant Risk
City Facilities (City
Hall, Fire, Police)
Wash Bay 2200 Huntington Drive Extreme Heat
Fuel Station 2200 Huntington Drive Extreme Heat
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City of San Marino Draft Safety Element August 2025May 2026 39 Community
Center/Facility
Thurnher House 1475 Virginia Road Extreme Heat,
Earthquake,
Landslide
The Old Mill (All
Buildings)
120 Old Mill Road Extreme Heat,
Earthquake,
Landslide
Community Center 1800 Huntington Drive Extreme Heat
Parks Lacy Park (All
Buildings/Facilities)
1485 Virginia Road Extreme Heat,
Earthquake,
Landslide
Stoneman School &
Recreation Center
1560 Pasqualito Drive Extreme Heat
Schools San Marino Unified
School District
1665 West Drive Extreme Heat
Huntington Middle
School
1700 Huntington Drive Extreme Heat
Valentine Elementary
School
1650 Huntington Drive Extreme Heat
San Marino High School 2701 Huntington Drive Extreme Heat Carver Elementary
School
3100 Monterey Road Extreme Heat,
Earthquake,
Landslide
Del Mar Field 1700 Del Mar Avenue Extreme Heat
District Maintenance
Facility
1645 Sherwood Road Extreme Heat
No Category (Privately
Owned)
Huntington Library 1151 Oxford Road Extreme Heat,
Earthquake,
Landslide
Evacuation Routes and Concerns
In the event of an emergency, evacuation may be necessary to ensure the safety of San Marino residents. The City’s roadway network is predominately laid out like a grid, with Huntington Drive and Sierra Madre Boulevard bisecting the City. Emergency evacuation routes in the community City include I-210, Huntington Drive, Sierra Madre Boulevard, San Marino Avenue, and San Gabriel Boulevard, which provide access to either I-210 to the north or SR-164 to the east (see Figure 10).

Roads, freeways, and transit systems may be affected due to hazardous incidentsduring emergency incidents from evacuation congestion and/or roadway closures. Increased roadway congestion and closures will impact slow the response time for assisting agencies and emergency first responders, the movement of specialized resources and equipment, additional emergency first responders, and the ability for residents to evacuate the City in the event of an emergency evacuating hazardous areas.

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City of San Marino Draft Safety Element August 2025May 2026 40 Huntington Drive is the main thoroughfare in the City that provides an east and west direction of travel and connectivity to adjacent roadways leading outside the City. Huntington Drive has multiple controlled and uncontrolled intersections from local streets along its route that will increase the traffic volume as residents evacuate. Traffic signal timing may not be able to accommodate the increased demand of additional vehicles on the roadway. Travel along Huntington Drive may be impacted creating delays. As a result, traffic congestion and gridlock may occur making it difficult to exit the City. Additionally, evacuation can be difficult, slow, and dangerous due towithin the hillside areas of the City where the roads are winding and narrow roadways in the hills. Some residential areas in the northwestern portion of the Ccity have constrained access where homes are located on cul-de-sacs with a single point of connection to the municipal roadway network. Roadway segments that are more than 600 feet and have a single point of connection to the roadway network are considered choke points, as these points will likely constrain traffic flow and possibly lead to congestion or delays during an evacuation.

There are 5 choke points in the City (see Figure 10). Additionally, residents with special needs may not have access to vehicles to evacuate in a safe and timely manner. The City will address these concerns in future evacuation planning efforts.

San Marino Community Alert is San Marino'sthe City’s local public mass notification system, designed to keep those who live or work in San Marino informed of important information during emergency events. San Marino Community Alert is used for urgent safety warnings to shelter in place, evacuation notices, and follow-up information after the emergency/danger has passed.

The San Marino Fire and Police Departments also possess the capability to issue Wireless Emergency Alerts (WEA). The San Marino Fire and Police Departments are also licensed to issue Wireless Emergency Alerts (WEA) in the event of an emergencyuses NIXLE technology to communicate with subscribed residents and businesses via cell phone text messages.

FIGURE 10 EVACUATION ROUTES AND CHOKE POINTS
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City of San Marino Draft Safety Element August 2025May 2026 41 GOAL S-6: Emergency Preparedness
OBJECTIVE S-6.1:

Maintain the City’s emergency plan including central emergency staging and services areas in the event of a major disaster.

PS-6.1.1 Maintain an effective, coordinated, and up-to-date Emergency Operations Plan in partnership with stakeholders and other agencies.

PS-6.1.2 Support a safe, secure, and technologically advanced Emergency Operations Center (EOC) to coordinate the City's response to disasters and maintain emergency operations training of City personnel in the operations of the EOC.

Reduce life safety risks in the community through comprehensive and effective emergency preparedness and response.

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City of San Marino Draft Safety Element August 2025May 2026 42 PS-6.1.3 Ensure vulnerable residents with special needs or disabilities are addressed throughout the planning process and in the event of an emergency to include access to services, notification, evacuation, and recovery assistance by building partnerships with community-based organizations that represent vulnerable population groups.

PS-6.1.4 Maintain and implement emergency evacuation plans for a variety of emergency scenarios and provide alternate evacuation routes if necessary.

PS-6.1.5 Ensure that roadway and driveway standards are adequate to provide safe emergency access and safe evacuations wherever needed.

PS-6.1.6 Identify and communicate staging areasassembly points to residents, businesses, and employees.

PS-6.1.7 Identify local physicians and others trained in emergency services to be available to assist the City’s safety personnel, in the case of a disaster.

OBJECTIVE S-6.2:

Train safety personnel and City staff in emergency preparedness for both local and national events.

PS-6.2.1 Safety personnel should be trained in homeland security.

PS-6.2.2 Establish communication between the City’s safety departments and other local entities, as well as appropriate regional, Sstate, and national agencies.

PS-6.2.3 Train personnel in matters related to recognizing and interceding in terrorist threats.

Program Participate in regular disaster training exercises and review the City's Emergency Operations Plan periodically to note any deficiencies or practices requiring modification.

Program Continue to provide appropriate levels of training for City staff to address emergency readiness, including evacuation routes, first aid, continuity of services, and response/recovery operations. Encourage all employees to receive CERT training as resources allow.

OBJECTIVE S-6.3:

Maintain information regarding City critical facilities, facilities of concern, and public services that could be impacted during an emergency.

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City of San Marino Draft Safety Element August 2025May 2026 43 PS-6.3.1 Continue to update parcel-level GIS data as needed to provide accurate mapping services of critical facilities and facilities of concern.

PS-6.3.2 Maintain a map of seismic hazard potential overlain with information regarding water, gas, sewer, and other service facilities.

PS-6.3.3 Implement an emergency response strategy in the event that public services are disrupted by seismic or other natural hazards.

PS-6.3.4 Ensure that critical facilities are maintained to the extent possible during emergencies.

OBJECTIVE S-6.4:

Plan for and eliminate, to the extent possible, local hazards that pose a threat to persons’ safety, or may disrupt responses to emergencies.

PS-6.4.1 Assure that City staff has appropriate equipment for removal of tree limbs and debris in the right-of-way during and after storm conditions.

PS-6.4.2 Maintain traffic contingency plans for traffic signal outages.

PS-6.4.3 Give a high priority to evaluating overhead lines and poles that are along arterials and determine whether or not undergrounding would be desirable.

PS-6.4.4 Plan for deployment of staff to divert public around hazards in the right-ofway caused by natural disasters and accidents, such as flooded areas, downed power lines, water and gas leaks, hazardous materials spills, etc.

PS-6.4.5 Give a high priority to working with the school district to eliminate overhead lines on or near school facilities, where appropriate for safety reasons.

PS-6.4.6 Consider using development impact fees to set aside funding for addressing future needs related to supporting emergency response capabilities in the City.

PS-6.4.6 Identify and eliminate, to the extent possible, local hazards that pose a threat to persons’ safety, or may disrupt responses to emergencies. 1011 NOISE
The purpose of the Noise section is to identify existing noise problems in the community, and to provide guidance to avoid noise and land use incompatibility problems in the future. This section addresses noise sources in the community and identifies ways to reduce existing and potential noise impacts. The Noise section contains policies and programs to achieve and maintain noise PAGE 53 of 403
City of San Marino Draft Safety Element August 2025May 2026 44 levels compatible with various types of land uses. These policies emphasize the need to control noise through land use compatibility as well as enforcement of City ordinances related to noise.

Many San Marino residents have come to the community for the peaceful lifestyle, that is less affected by many of the loud nuisances of other southern California communities. Noise levels within a community affect the quality of life of people living and working in the City. The most significant noise levels within the community are associated with roadways. High noise levels associated with transportation and other activities can create stress and irritation. Noise is generally defined as unwanted or intrusive sound, and consists of pitch, loudness, and duration.

There are several ways to describe or measure noise. The A-weighted decibel scale (dB(A)) is used to describe the loudness of a sound or sound environment based on the sensitivity of the human ear. Decibels only measure noise from a single source or combination of sources at a point in time. To allow a more comprehensive description of the noise environment, Federal and State agencies have established noise and land use compatibility guidelines that use averaging approaches to noise measurement. Two measurement scales commonly used in California are the Community Noise Equivalent Level (CNEL) and the day-night level (Ldn).

Overview of Existing Conditions
San Marino, like most developed urban areas, experiences increased noise levels associated with transportation and other sources. Noise in the community is the cumulative effect of noise from transportation activities and stationary sources. Stationary noise typically refers to noise from commercial establishments, machinery, air conditioning systems, compressors, residential and recreational uses, and landscape maintenance equipment. Of these noise sources, noise generated by delivery truck activity typically generates the highest maximum noise levels. There is no noise from industrial uses and an insignificant amount from commercial, community, and residential uses.

Regardless of the type of noise, levels are highest near the source and decrease with distance.

Noise becomes a problem when sources and noise sensitive land uses are located in adjacent areas. Residential uses are generally the most sensitive to noise. Other noise-sensitive land uses include schools, libraries, offices, churches, commercial businesses, and outdoor recreational areas. Most noise impacts can be avoided when noise sources, sensitive land uses, and information about the future noise environment are considered in planning and development decisions.

Regulatory Background
There are several existing reports and programs that directly relate to the goals of the noise impacts. These plans and programs have been enacted through state and local legislation and are administered by agencies with powers to enforce state and local laws. Section 65302(f) of the California Government Code requires that General Plans contain a Noise Element that can be used as a guide for establishing a pattern of land uses that minimize the exposure of community residents to excessive noise. Local governments are required to analyze and quantify noise levels PAGE 54 of 403
City of San Marino Draft Safety Element August 2025May 2026 45 and exposure to noise through field measurements or noise modeling, and to use the Noise Element to address existing and foreseeable noise problems.

California Environmental Quality Act Guidelines
The California Environmental Quality Act (CEQA) was adopted by the State legislature in response to a public mandate for thorough environmental analysis of projects that might affect the environment. Excessive noise is considered an environmental impact under CEQA. The provisions of the law and environmental review procedures are described in the CEQA Statutes and the CEQA Guidelines. Implementation of CEQA ensures that during the decision-making stage of development, City officials and the general public will be able to assess the noise impacts associated with public and private development projects.

California Noise Insulation Standards (Title 24)
California Building Code contains noise insulation standards for residential space. As revised, Title 24 establishes an interior noise standard of 45 dB(A) for residential space as the Community Noise Equivalent Level (CNEL or Ldn). These standards will be addressed in objective design and development as applicable in future planning and development projects.

City of San Marino Municipal Code
The Noise Control Article of the Municipal Code (Chapter 14, Article 04) contains noise regulations to prohibit unnecessary, excessive, and annoying noises from all sources. The sections identify specific types of land use zones, intensity of use, development, and performance standards applicable to specific areas and occupancy types within the City. In addition, specific noise standards for daytime and nighttime hours are provided. Certain noise sources are prohibited, and the ordinance establishes an enforcement process.

Occupational Safety and Health Administration (OSHA)
The Occupational Safety and Health Administration (OSHA) provides worker regulations for protection against the effects of noise exposure. The maximum exposure is provided according to health and psychological effects with a reasonable margin of safety. OSHA also identifies whether the threshold applies to activity interference, hearing loss consideration, or both effects.

California Vehicle Code
The California Vehicle Code contains noise regulations pertaining to the operation of all vehicles on public roads. These standards for cars, trucks, and motorcycles are enforced through coordination with the California Highway Patrol (CHP) and the Police Department.

Measuring Noise
CNEL values were monitored at the ten locations that were originally reported in the 1973 Noise Element. These are all sites located within residential neighborhoods on local streets. Additionally, five other locations were measured. These were selected because they are a major arterial (San PAGE 55 of 403
City of San Marino Draft Safety Element August 2025May 2026 46 Gabriel Boulevard) or a collector (Los Robles, El Molino, California, Sierra Madre Boulevard) that have higher traffic volumes and are also residential. The results of these measurements are summarized in Table 14:

Table 14: 2021 CNEL Values at Various Locations
Location 2021 CNEL Values (dBa)

1. Roanoke Rd. E. of Westhaven Rd. 59 dBA

2. Huntington Dr. W. of San Gabriel Blvd. 65

3. Roanoke Rd. W. of Old Mill Rd. 53

4. Oak Street bet. Los Robles & Garfield 54

5. Carlaris Rd. E. of El Molino Ave. 53

6. Shenandoah Rd. N. of Virginia Rd. 60

7. North end of Oak Grove Pl. 52

8. Greenwood Ave. at N. boundary of City 54

9. Stratford Rd. at entrance to Huntington Library 57

10. N. end of Lombardy Pl. No. of Lombardy Rd. 58

11. Los Robles 100’ N. of Monterey 69

12. El Molino 100’ S. of Monterey 70

13. Sierra Madre 100’ S. of Canterbury 69

14. San Gabriel 100’ S. of Duarte 72

15. California 100’ W. of Sierra Madre 66
(Weekday PM measurements taken March 1, 2021)
A review of this data indicated that in many cases, noise levels have decreased from the reports in 1973 and 2002. This may be due to manufacturers of automobiles incorporating technology to utilize cleaner forms of fuel and vehicle power sources as hybrid and electric motors. Additionally, improvements in tire manufacturing and road surfacing technology may have decreased the noise generated by traffic.

As seen in Figure 8, noise in residential neighborhoods is generally considered to be Normally Acceptable where there is no requirement for sound insulation. These areas are generally exposed to noise levels less than CNEL 60. When noise levels are between CNEL 60 and CNEL 70, this is considered Conditionally Acceptable. New residential development in these areas must follow sound insulation requirements. Noise levels in excess of CNEL 70 are considered Normally Unacceptable in residential areas. New residential development is discouraged in these areas without a detailed analysis of sound insulation requirements.

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City of San Marino Draft Safety Element August 2025May 2026 47 Relationship to Other General Plan Elements
Goals and Policies in the Noise Section are designed to protect existing land uses from significant noise impacts. To do this, the section identifies potential noise sources and establishes programs to avoid or mitigate noise impacts. Other elements within the General Plan also address concerns related to noise.

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City of San Marino Draft Safety Element August 2025May 2026 48 • Land Use Element: This Element contains policies to ensure that environmental conditions, including noise, are considered in all land use decisions. Planning for future residential and other noise-sensitive land uses are identified on the General Plan Land Use Map. • Circulation: Transportation noise is largely responsible for excessive noise levels in certain locations within San Marino Both elements contain policies and programs to minimize the effects of transportation noise on existing and planned land uses. Noise exposure is a key consideration when maintaining and designing new roadways. • Open Space: Noise levels are considered in the planning of new or remodeled open space and park areas. Additionally, open space areas can be used to separate, and buffer noise sensitive land uses from sources of noise.
• Housing: As housing is a noise-sensitive land use, noise levels are considered when developing the Housing Element.

Noise associated with emergency vehicles, alarms, or signals are exempt from the noise standards outlined in this section.

GOAL S-7: Noise
OBJECTIVE S-7.1:

Ensure that owners of existing residences have access to sound reduction information.

PS-7.1.1 Develop an informative booklet written in laymen’s terms concerning reduction of exterior traffic noise for existing residences.

OBJECTIVE S-7.2:

Reduce potential new noise impacts at street intersections.

PS-7.2.1 Limit installation of new stop signs and signals.

OBJECTIVE S-7.3:

Maintain a Noise Ordinance that includes the latest technologies and policies in the field of noise.

PS-7.3.1 Consider structuring the City’s Noise Ordinance to include specific time duration requirements for various noise levels.

PS-7.3.2 Consider structuring the City’s Noise Ordinance to include specific time duration requirements for various noise levels.

Mitigate the impacts of noise in the City.

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City of San Marino Draft Safety Element August 2025May 2026 49 PS-7.3.3 Restrict grading and construction activities to daily operation between 7 a.m. and 6 p.m. Monday through Friday and 9 a.m. to 4 p.m. on Saturdays, with no construction on Sundays or federal holidays.

PS-7.3.4 Include a provision in the noise ordinance requiring that all construction, grading, and gardening equipment be properly maintained.

PS-7.3.5 Require vehicles and compressors to utilize exhaust mufflers and engine enclosure covers as designed by the manufacturer.

OBJECTIVE S-7.4:

Ensure that the City complies with its noise regulations.

PS-7.4.1 Train staff in noise level awareness for City owned vehicles and equipment.

PS-7.4.2 Encourage City staff to evaluate noise emission standards when purchasing new equipment and/or vehicles for the City.

PS-7.4.3 Encourage city staff to maintain proper mufflers and engine enclosures on City equipment and vehicles.

OBJECTIVE S-7.5:

Ensure that noise levels in commercial areas do not exceed current noise levels.

PS-7.5.1 Restrict permitted and only approve conditional uses that will emit noise levels no greater than current allowable noise levels.
1112 CLIMATE CHANGE VULNERABILITY AND ADAPTATION
Climate change has been identified as is considered one of the greatest public health and safety threats facing Californiaof the 21st century. As atmospheric greenhouse gas concentrations continue to increase over the next century, so will extreme weather and climate-related emergencies. Specifically, a changing climate exacerbates climate hazards already identified in the City and region, including extreme heat, wildfires, droughts, and flooding.

It is affecting the hydrologic cycle resulting in extreme conditions ranging from drought to wildfires. Climate change may also cause indirect impacts, including public health impacts, economic impacts, and increased inequity (Source: California’s Fourth Climate Change Assessment).

The following terms are using when planning for climate change and its impacts:

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City of San Marino Draft Safety Element August 2025May 2026 50 • Climate Change Mitigation. Adjustment or preparation of natural or human systems to a new or changing environment that moderates harm or exploits beneficial opportunitiesaddresses climate change by reducing greenhouse gas emissions in order to minimize the severity of climate change and hazards related to climate change. • Climate Change Adaptation. A human intervention to reduce the human impact on the climate system; it includes strategies to reduce greenhouse gas sources and emissions and enhancing greenhouse gas sinks addresses and minimizes impacts from climate change and its related hazards through hazard mitigation and increasing resilience. • Resilience. The ability of a social or ecological system to absorb disturbances while retaining the same basic structure and ways of functioning, the capacity for selforganization, and the capacity to adapt to stress and change is a community’s ability to respond, recover, and adapt.

Regulatory Background
In 2015, SB 379 revised California Government Code Section 65302(g)(4) to require that cities and counties update their address climate change adaptation and resilience in their safety elements upon the next revision of a local hazard mitigation plan (LHMP) plans to address climate adaptation and resiliency strategies applicable to their jurisdiction. The updates are required at the next update of their local hazard mitigation plan (LHMP) on or after January 1, 2017. Local jurisdictions without an LHMP must update their Ssafety eElements beginning on or before January 1, 2022.

In accordance with California Government Code Section 65302(g)(4), tThe Safety Element update must include:

1. A vulnerability assessment identifying the risks that climate change poses to the local jurisdiction.

2. A set of goals, policies, and objectives based on a vulnerability assessment for the protection of the community.

3. A set of feasible implementation strategies to carry out the goals, policies, and objectives.

Vulnerability Assessment
Vulnerability is the degree to which natural, built, and human systems are susceptible to harm and considers exposure, sensitivity, potential impact, and adaptive capacity (Source: OPR Adaptation Clearinghouse). The City of San Marino 2018 2024 Local Hazard Mitigation Plan (LHMP) includes a vulnerability assessment which identifies the population and critical facilities exposed to potential losses associated with natural and human-caused hazards within the City. and described vulnerability in quantitative and qualitative terms. The City’s LHMP also identifies climate change considerations for each of the natural and human-caused hazards identified in this Safety Element. Policies and strategies to decrease vulnerabilities exacerbated by climate change are established in the City’s LHMP to decrease risks associated with hazards as well as toand increase the City’s adaptive capacity to manage and minimize the harm caused by hazardous conditions.

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City of San Marino Draft Safety Element August 2025May 2026 51 The National Oceanic and Atmospheric Administration (NOAA) conducted an integrated vulnerability assessment for Los Angeles County, measuring social and structural vulnerability and climate change impacts. NOAA produced a report along with the assessment that discusses the way different vulnerabilities and risks compound, and the need to identify vulnerabilities.

Extreme Heat
Extreme heat is a period when temperatures are abnormally high relative to the normal temperature range. Extreme heat events include extreme heat days, warm nights, and extreme heat waves. An extreme heat wave is a successive series (e.g. at least four consecutive days and nights) of extreme heat days and warm nights where extreme temperatures do not abate. In San Marino, an extreme heat day is a day in which the temperature exceeds 100.7°F and a warm night involves a temperature that exceeds 69.3°F.

Climate change is expected to increase the average maximum temperature and frequency of extreme heat days in the City. Historically, between 1950 and 2005, San Marino experienced, on average, four extreme heat days per year. Between 2006 and 2023, the number of extreme heat days per year increased from four days to seven days. Cal-Adapt simulations predict that by the end of the 21st century (2070 to 2099), San Marino is projected to experience an annual average of 22 extreme heat days per year.
projected to result in more higher temperatures (Figure 9), extreme heat days, higher likelihood of drought, higher likelihood of extreme weather, and changing flooding conditions. Climate changes are projected to increase the City’s risk of exposure to wildland fires due to more severe droughts, higher temperatures, and stronger Santa Ana winds. Due to the nature of the City’s topographical features and low fuel load in open spaces, the threat of wildfire is low however, the potential for ignition and spread still exists.

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City of San Marino Draft Safety Element August 2025May 2026 52 The City's Local Hazard Mitigation Plan recognizes and plans for this and other climate-related emergencies such as drought, extreme weather, wind events, and power outages. Future vulnerability assessments should be performed to identify City-specific impacts of climate change.

Using information outlined in the Local Hazard Mitigation Plan will help the City stay prepared and protect the community.

Climate Change Adaptation and Mitigation
San Marino’s Local Hazard Mitigation Plan (LHMP) includes a hazard identification assessment that lists the Ccity’s potential hazards, along with each hazards' geographic extent of influence, probability of future occurrences, magnitude of severity, and significance (potential of widespread impact)climate change considerations for each potential hazard. Based on the assessment results, the LHMP identified mitigation strategies have been developed forreducing risks and vulnerabilities to these hazards. (See the LHMP, Section 3).

Ongoing research and planning will be needed to further understand the impact climate change will have on San Marino and the adaptation strategies needed to address potential impacts.

Potential climate change adaptation strategies include increasing street trees or shading where appropriate, stormwater management strategies that include the natural environment, and PAGE 62 of 403
City of San Marino Draft Safety Element August 2025May 2026 53 increasing resident access to generators, cooling centers, or other emergency resources as needed.

The City also prepared an Energy Action Plan that provides an analysis of the energy use in the City and a roadmap to increase energy efficiency and renewable energy efforts. Community members have opportunities to save energy by addressing inefficiencies of current energyconsuming systems, operations, and behaviors. Strategies to reduce energy use and to increase the proportion of renewable energy used may help contribute to mitigating global climate changeclimate change related hazards.

Environmental Justice
In 2016, Senate Bill 1000 was signed into law requiring cities and counties that have disadvantaged communities to incorporate environmental justice policies into their General Plans, either in a separate environmental justice element or by integrating related goals, policies, and objectives throughout other elements of the General Plan. The California Department of Environmental Protection defines Environmental Justice in the following text: "The principles of environmental justice call for fairness, regardless of race, color, national origin, income, in the development of laws and regulations that affect every community's natural surroundings, and the places people live, work, play and learn.”
The concept of environmental justice encompasses different aspects of land use, safety, housing, conservation, and recreation planning. Most often, environmental justice goals and policies address inequitable exposure to pollutants and the siting of locally unwanted land uses. More broadly, environmental justice addresses land-use patterns such as the location of industrial and commercial land uses that have the potential to adversely impact vulnerable populations and communities. These impacts include health risks, such as asthma, that can be caused or aggravated by exposure to pollutants and increase vulnerability to other hazards including wildfire smoke events and extreme heat.

Environmental justice also addresses the lack of certain land uses, amenities, and social and physical infrastructure to serve vulnerable populations and communities. These populations tend to be affected disproportionately in the ability to keep their homes cool during an extreme heat event, to recover after a wildfire or flood event that damages or destroys their home, to evacuate, or to adapt to public safety power shutoff events by finding alternative practices or power sources.

The term "vulnerable population and community" includes disadvantaged communities based on geographic, socioeconomic, public health, and environmental hazards criteria. The City of San Marino does not contain any areas identified as vulnerable or disadvantaged communities by these definitions. However, the changing climate still has the potential to generate severe social, political, economic, health, and environmental consequences, and equity should be a vital consideration when implementing climate action measures in order to reduce vulnerability to the entire community.

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City of San Marino Draft Safety Element August 2025May 2026 54 GOAL S-8: Climate Change
OBJECTIVE S-8.1:

Monitor and address environmental hazards associated with climate change.

PS-8.1.1 Coordinate with the Office and Planning Research, stakeholders, and the Office of Emergency Services in their continued efforts to update and implement the integrated Climate Adaptation and Resiliency program.

PS-8.1.2 Review and update and vulnerability assessments within the Local Hazard Mitigation Plan (LHMP).

PS-8.1.3 Provide feasible implementation measures to protect the community from increased risks associated with climate change.

PS-8.1.4 Ensure emergency preparedness planning, including public information and evacuation planning, considers the special needs of residents with disabilities and residents with primary languages other than English.

OBJECTIVE S-8.2:

Increase community resiliency to respond, recover, and adapt to vulnerabilities associated with climate change.

PS-8.2.1 Consider and prioritize equity when implementing hazard mitigation and risk reduction strategies.

Program Provide community education and resources to increase community resiliency, including Community Emergency Response Team training, civic engagement, and other education outreach efforts.

OBJECTIVE S-8.3:

Protect the built environment and community from the effects of extreme heat.

PS-8.3.1 Monitor extreme heat conditions and update the City’s strategic approach to prepare for, respond to, and recover from extreme heat events.

Protect residents, neighborhoods, public infrastructure, and natural resources by increasing resilience and implementing adaptation measures to mitigate risks from hazards associated with climate change.

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City of San Marino Draft Safety Element August 2025May 2026 55 PS-8.3.2 Retrofit critical facilities and upgrade local infrastructure to better accommodate extreme heat conditions.

PS-8.3.3 Conduct public outreach and education related to extreme heat incidents, focusing on how to best prepare for and respond to these incidents.

Prioritize efforts towards vulnerable populations most impacted by extreme heat incidents.

PS_8.3.4 Continue to implement development requirements that reduce the urban heat island effect, such as the use of lighter materials and vegetation. 1213 IMPLEMENTATION PROGRAMS
The San Marino General Plan and Municipal Code will guide efforts to limit damage from known hazards. Development review provides another opportunity to prevent harm to new developments and their occupants. Inspections and code enforcement promote compliance with City codes for building and fire safety, as well as hazardous materials handling. Engineering can mitigate geologic and seismic hazards.

The following implementation programs provide actions to implement the adopted policies and plans identified in this Element. These programs serve as a series of actions, procedures, and techniques that includes a description of the responsible department and time frames.

Implementation Action Items
Relevant
Objectives
Responsible
Agency/
Department
Time
Frame

1. Annual Review of General Plan Safety
Element: Review progress, priorities, and
implementation of the General Plan Safety
Element
Community
Development
Annually

2. Maintain San Marino Emergency Operations
Plan: Continue to implement and periodically
update the EOP. Continue to iInclude extreme
heat and other climate change related
emergencies
within the next update of the EOP

1.2, 4.1, 6.1,

6.4, 8.1, 8.2,

8.3 Police and Fire
Departments
Ongoing

3. Maintain Local Hazards Mitigation Plan:

Continue to implement and update the LHMP
in accordance with State law and Federal
requirements, and address climate change
within the LHMP

4.1, 6.1, 8.1 San Marino Fire
Department
Annually

4. Identify Programs and Funding Sources for
Hazard-Related Retrofits

1.3, 2.1, 5.3 Community
Development
2-5 years

5. Identify and Mitigate Hazards in the
Development Review Process

1.1, 1.3, 2.1,

3.1, 5.3,
Community
Development
Ongoing
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City of San Marino Draft Safety Element August 2025May 2026 56 6. Maintain or Establish Cooperative Agreements
with outside Agencies

1.2, 2.1, 5.2,

6.1 Emergency
Services
Ongoing

7. Enforce the San Marino Municipal Codes 2.1, 5.3, 7.3 Code Enforcement
Ongoing

8. Enforce Training Requirements: Require Police,
Fire, emergency workers, and essential service
personnel to receive ongoing training

3.2, 4.1, 5.2,

6.2 Human
Resources
Ongoing

9. Public Information Program: Through a public
information officer or similar role, provide regular,
relevant, and accurate public information about
hazards and emergencies

1.2, 1.3, 7.1 Planning
Department
Ongoing

10. Create Evacuation Maps: Create, publish, and
inform the public about evacuation plans for a
variety of hazards

6.1, 6.3, 8.1 Emergency
Services
1-2 Years

11. Provide residents education and resources:

Increase community resiliency to hazards and
climate change through Community Emergency
Response Team training, civic engagement, and
other education outreach efforts, specifically
prioritizing outreach efforts to vulnerable
populations.

8.2 Emergency
Services
Ongoing

12. Digital Database: Maintain a digital database
with GIS layers of land uses, service facilities, and
hazard zones.

6.3 Planning
Department
Ongoing

13. Noise Ordinance Update 7.3 Planning
Department
Timeframe?

14. Noise Information Brochure 7.1 Planning
Department
Timeframe?
1513. Noise emission reduction on cCity equipment Public Works Department
Ongoing, as
equipment is
updated or
replaced
13 SOURCES CITES
The Safety Element relies on information from the City of San Marino, the Governor’s Office of Planning and Research 2017 General Plan Guidelines, and the Office of Emergency Services California Adaptation Planning Guide.

Information from the City of San Marino includes information from City staff members, the City website, and the following documents that are included as an appendix to the Safety Element:

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City of San Marino Draft Safety Element August 2025May 2026 57 • Local Hazard Mitigation Plan
• Emergency Operations Plan
• Disease Pandemic Response Plan April 23, 2020
• 2019 Fire Department Annual Report
The following additional sources were used and are cited throughout the document:
• Americans with Disabilities Act, Emergency Preparedness and Response • Assessing the Geographic Variability in Vulnerability to Climate Change and Coastal Hazards in Los Angeles County, California
• CAL FIRE Fire Hazard Severity Zone Viewer.
• Cal-Adapt.org
• California Department of Conservation Seismic Hazards Mapping Act. • California Department of Conservation, Earthquake Zones of Required Investigation. • California’s Fourth Climate Change Assessment
• City of Arcadia, San Gabriel Valley Airport
• City of Glendale, Unified Response.
• Climate-data.org
• FEMA National Flood Hazard Layer Viewer
• National Plan of Integrated Airport Systems
• OPR Adaptation Clearinghouse.
• FEMA, 2008. Flood Insurance Study 06037CV001A
• Los Angeles County Department of Regional Planning, Maps & GIS • U.S. Department of Transportation, 2017. Regulatory Fact Sheet • Wildfire Smoke: A Guide for Public Health Officials.
14 APPENDICESX
• Appendix A: Local Hazard Mitigation Plan
• Appendix B: Emergency Operations Plan
• Earthquake operations annex
• Cybersecurity annex
• Extreme heat/ power interruption annex
• Alert and warning annex
• Appendix C: Disease Pandemic Response Plan
• Appendix D: 2019 2024 Fire Department Annual Report
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RESOLUTION NO. R-26-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
MARINO TO AMEND THE CITY OF SAN MARINO’S GENERAL PLAN

BY ADOPTING THE SAFETY ELEMENT UPDATE AND MAKING A

FINDING OF EXEMPTION UNDER THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINE SECTION
15061 (b)(3)
WHEREAS, Government Code § 65302(g) requires the City of San Marino (City) to review and update its Safety Element in its General Plan upon revision of the City’s Housing Element; and WHEREAS, the City adopted its 2021-2029 Housing Element on November 13, 2024; and WHEREAS, the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, categorically exempts certain projects, specifically a Common Sense Exemption, here it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment; and
WHEREAS, based on the record, the proposed Project meets the criteria for, and thus is exempt from CEQA, under the Common Sense Exemption; and
WHEREAS, at its May 18, 2026 meeting, the Public Safety Commission found that the Safety Element Update, identifies and analyzes the natural and man-made hazards within the City of San Marino and establishes goals and objectives to mitigate those hazards; and WHEREAS, the Public Safety Commission recommended to the City Council to adopt the Safety Element Update; and
WHEREAS, on June 26, 2026, the City Council of the City of San Marino conducted a duly noticed public hearing at a meeting of the City Council to consider amending the City General Plan to adopt the Safety Element Update; and
THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California, as follows:

SECTION 1. The City Council hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the City Council.

SECTION 2. Pursuant to CEQA, the City Council of San Marino has determined that the adoption of this resolution amending the updated General Plan to update the Safety Element pursuant to Government Code § 65302(g) will not have a significant environmental impact and is exempt from CEQA, pursuant to CEQA Guideline Section 15061 (b)(3). CEQA Section 15061 (b)(3) consists of activities covered by the commonsense exemption that CEQA applies only to projects which have the potential for causing significant effect on the environment. The Safety Element Update would not approve any development project or change any land use or development regulations; therefore, based upon the whole record, there is no evidence that the PAGE 68 of 403
CITY OF SAN MARINO RESOLUTION NO. R-26-23

Page 2 of 3 ends

project will have a significant effect on the environment and is exempt from CEQA under the Common Sense Exemption.

SECTION 3. The City is adopting the Safety Element Update to ensure compliance with State law, ensure internal consistency with the rest of the City’s General Plan inclusive of the City’s certified 6th Cycle 2021-2029 Housing Element and with the City’s Local Hazard Mitigation Plan which was adopted in April 2025 and is incorporated by reference into the Safety Element.

SECTION 4. Based on the foregoing, the City of San Marino City Council hereby amends the General Plan to incorporate the Safety Element Update (Exhibit A) into the City’s General Plan, replacing the previously adopted Safety Element.

SECTION 5. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.

SECTION 6. Effective Date: This Resolution shall become effective immediately upon adoption.

PASSED, APPROVED AND ADOPTED, at a meeting of the City Council of the City of San Marino, California, on this 26th day of June 2026.

TONY CHOU, MAYOR

ATTEST:

LIZETTE GUERRERO, INTERIM CITY CLERK
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CITY OF SAN MARINO RESOLUTION NO. R-26-23

Page 3 of 3 ends

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Lizette Guerrero, Interim City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-26-23 was adopted by the City Council of the City of San Marino at a regular meeting held on the 26th day of June 2026, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

LIZETTE GUERRERO, INTERIM CITY CLERK
Exhibits
A – Safety Element Update
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TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Philippe Eskandar, City Manager
DATE: June 26, 2026
SUBJECT: APPROVAL OF A MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY AND THE HUNTINGTON FOR
$500,000 ANNUAL CONTRIBUTIONS TO THE CITY AND
ACCEPTANCE OF A $125,000 DONATION

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Well-Maintained Infrastructure
Inviting and Relevant City Facilities

BACKGROUND
The Huntington Library, Art Museum, and Botanical Gardens (Huntington) opened publicly to visitors in 1928 and has grown over the past century to become an internationally renowned collections-based nonprofit institution that supports and promotes the humanities, the arts, and botanical science.

The Huntington, at approximately 207 acres in size, encompasses just under 10% of the City’s land mass and hosts more than one million visitors each year. Additionally, the Huntington is the City’s largest employer, with over 640 full-time and part-time employees, along with approximately 1,000 additional volunteers. As such, the Huntington is a key role player in the local community, economy, need for services, and the like.

In order to maintain strong relationships with the City and community, the Huntington has made periodic donations to the City. A recent history of Huntington’s donations includes $100,000 each in Fiscal Years 2019-20, 2020- 21, 2021-22, and 2022-23, and $150,000 in Fiscal Years 2023-24 and 2025- 26, for a total of $700,000 in the last six (6) fiscal years.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 71 of 403
However, looking beyond the relationship that the City and the Huntington have enjoyed for nearly a century, the City Council directed the City Manager to begin exploring ways to strengthen that relationship, into an even more durable long-term bond.

DISCUSSION
Honoring this annual tradition, the Huntington is again interested in donating to the City. Following recent conversations with City staff, the Huntington would like to make a donation of $125,000 this year. Given community concerns about the impact of the Huntington on our streets and the recent significant street work that took place along Orlando and Oxford Roads, staff recommends receiving this donation into the Capital Projects Fund, where it will be used for infrastructure improvements.

Beyond the annual donation discussed above, in order to forge a more permanent bond between the Huntington and the City, the City Council directed the City Manager to begin discussions with the Huntington on a larger annual financial contribution to the City, that would be rooted in a formal agreement. Such an agreement would help the City better anticipate and budget additional revenues, with the contributions helping to offset the growing costs of various general government services the Huntington receives from the City such as Police and Fire services.

In August 2025, the City Manager initiated the discussions by proposing that the Huntington collect a 10% fee on all admissions to the Huntington and pass the revenues generated by the fee to the City. The intent of the proposal was to generate revenue from visitors to the city by not impacting the revenues of the Huntington and shifting a small portion of the burden of City services from residents to visitors. However, the Huntington expressed concerns that such a fee would in fact impact visitation to the Huntington and communicated to the City that such a fee would not be a viable path forward. While the City disagreed that there would be any measurable impact from such a fee, in the spirit of partnership, the City proceeded with exploring alternative options presented by the Huntington which they believed to be more viable.

After nearly a year of discussions and negotiations between the City and the Huntington, the Huntington proposed a fixed dollar contribution to the City on a limited term annual basis. The Huntington proposed the following terms to a Memorandum of Understanding (MOU) which is included as Attachment 1 to this report between the City and the Huntington:

PAGE 72 of 403
Amount: $500,000 per year
Term: 3 years; beginning August 1, 2026 through August 1, 2028 Notes: Donation is subject to approval annually by the Huntington’s Trustees.

The City shall acknowledge the donation publicly within 60 days of receipt.

While the Huntington’s proposed path forward is considerably different from the City’s initial proposal, staff believes this to be a meaningful next step in maturing and formalizing the relationship between the Huntington and the City. The increased annual donation of $500,000 per year represents a significant increase in revenue to the City that will have a meaningful impact on the City’s ability to deliver the essential public services the Huntington and every other property owner in San Marino rely on.

Staff are confident that this MOU will serve as a renewed starting point for the bond between the City of San Marino and the Huntington that will only grow stronger from here. Staff will revisit this MOU with the Huntington prior to its expiration to discuss an appropriate successor agreement.

FISCAL IMPACT & PROCUREMENT REVIEW
A FY 2025-26 budget adjustment is needed to Account #394-00-3601-0000 in the amount of $125,000 to record the donation received. After accounting for the Huntington Donation of $125,000, the Capital Projects Fund is estimated to end FY 2025-26 with a balance of $7,665,356 The $500,000 in annual revenues related to the MOU will be received in the City’s General Fund. The appropriate FY 2026-27 budget adjustment will be brought before the City Council once payment is received.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council 1) accept the donation of $125,000 for FY 2025-26; 2) authorize the City Manager to enter into a Memorandum of Understanding with the Huntington; and 3) approve the necessary budget adjustments. If the Council concurs with staff’s recommendation, an appropriate motion would be:

PAGE 73 of 403
“I move to accept the donation of $125,000 from the Huntington Library, Art Museum, and Botanical Gardens; authorize the Finance Department to record the receipt of the donation in the Capital Projects Fund; amend the FY 2025- 26 revenue budget to recognize revenue of $125,000 in the Capital Projects Fund (Account #394-00-3601-0000); and authorize the City Manager to enter into a Memorandum of Understanding with the Huntington for a $500,000 donation each year for the next three years.”

ATTACHMENTS

1. Memorandum of Understanding
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PAGE 75 of 403
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TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: John Incontro, Police Chief
Naved Qureshi, Commander
DATE: June 26, 2026
SUBJECT: APPROVAL OF 5-YEAR ANIMAL CARE AND CONTROL

SERVICES CONTRACT WITH PASADENA HUMANE
SOCIETY - $553,680

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Engaged and Connected Residents
Fiscally Responsible and Transparent City Government
Safe Community

BACKGROUND
The City of San Marino currently contracts with the Pasadena Humane Society (PHS) for comprehensive animal control services. The current service agreement will expire on June 30, 2026. PHS is recommending a new fiveyear professional agreement for Fiscal Year (FY) 2026-27 through FY 2030-

31. PHS is a non-profit organization that has served San Marino for over two decades, delivering a wide array of animal care services. These include removing deceased animals from both public and private property, investigating municipal code violations involving animals, and managing the City’s dog-licensing program.

DISCUSSION
Pasadena Humane’s proposed price increase for the 2026-2031 contract period is a direct response to rising operational costs and heightened demand Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
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for services. In recent years, the share of direct costs covered by city contract revenues has fallen sharply from 76% in 2021 to just 52% in 2025 primarily because inflation has outpaced the previous 3% annual cap on increases, and costs for insurance, utilities, and supplies have risen steeply. Meanwhile, service volumes, including live animal intakes and field service calls, have returned to or surpassed pre-pandemic levels, placing additional strain on their resources. To address these pressures, Pasadena Humane is implementing a moderate, phased price increase: a 10% adjustment in the first year, followed by incremental increases, and culminating in a formulabased pricing model by Year 5 that reflects each city’s population, animal intakes, and service call volume.

In addition to core contractual services, PHS provides a wide range of community benefits, including low-cost spay/neuter and vaccination programs, free support for pet owners in need, wildlife rehabilitation, and humane education initiatives. Philanthropy and volunteerism help subsidize these offerings, enabling the organization to deliver high-quality services at prices below their true cost. The revised pricing structure is designed to offer greater certainty and fairness for contract cities, tying fees directly to service levels and community needs. This approach not only helps offset rising costs but also preserves Pasadena Humane’s ability to deliver exceptional animal care and community programs, while remaining more cost-effective than alternatives such as L.A. County contracts or in-house animal control.

Various alternatives to contracting with PHS for animal care and control services such as forming a Joint Powers Agency (JPA), contracting with LA County, or a City of San Marino run animal control services would lead to increased expenditures by the City. Contracting with a JPA will necessitate extensive start-up costs, as well as operating expenses. Services offered by LA County cannot be utilized due to their limited capacity, and an internal animal control service will be costly due to the need to invest in human resources, infrastructure, tools, and training. Staff reached out to LA County for a quote which is provided as Attachment 4 of this report. The quote shows pricing for next fiscal year of $127,772 for services from LA County versus $103,188 from PHS. Consequently, Pasadena Humane remains the most costeffective choice.

FISCAL IMPACT & PROCUREMENT REVIEW
Pasadena Humane Society’s contract renewal (year-one) is included in the FY2026-27 adopted budget. The annual contract renewal is based on a 5-year term from 2026 – 2031:

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Year Monthly Cost Annual Cost
1 $ 8,599 $ 103,188
2 $ 8,903 $ 106,836
3 $ 9,217 $ 110,604
4 $ 9,542 $ 114,504
5 $ 9,879 $ 118,548
Total $ 553,680
Pasadena Humane retains all pet-licensing revenue and animal impound fees collected.

LEGAL REVIEW
The City Attorney’s office has reviewed the Pasadena Humane Society professional service agreement and approved to legal form.

RECOMMENDATION
Staff recommends Council authorize the City Manager to execute a five-year agreement with Pasadena Humane Society for animal control services. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the City Manager to execute the five-year agreement approved by the City Attorney with Pasadena Humane Society for animal care/control services up to $553,680.”

ATTACHMENTS

1. Pasadena Humane Society Professional Services Agreement for FY2026- 2031

2. Pasadena Humane Society Contract Pricing

3. 5-year Contract Proposal Presentation

4. LA County Animal Control Estimate City of San Marino Quote FY26-27 PAGE 80 of 403
1 PROFESSIONAL SERVICES AGREEMENT FOR ANIMAL

SHELTER AND ANIMAL CONTROL SERVICES
Pasadena Humane / City of San Marino
THIS AGREEMENT ("Agreement") is made and entered into as of this 1st day of July, 2026 ("Effective Date"), by and between the CITY OF SAN MARINO, a municipal corporation ("City"), and the PASADENA HUMANE SOCIETY, doing business as PASADENA HUMANE, a nonprofit corporation with headquarters at 361 South Raymond Avenue, Pasadena, CA 91105 (“Pasadena Humane").

WITNESSETH
WHEREAS, Pasadena Humane is currently providing animal shelter and animal control services for City; and
WHEREAS, City desires to maintain the services provided by Pasadena Humane and use the services, supplies, equipment, and facilities of Pasadena Humane in the enforcement and performance of the powers and duties as set forth in the City Municipal Code; and WHEREAS, Pasadena Humane is willing to provide such services, supplies, materials, and use of its equipment and facilities in the enforcement and performance of said powers and duties and to provide animal shelter and animal control services herein stated; and WHEREAS, Pasadena Humane represents that it has that degree of specialized expertise contemplated within California Government Code, Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and WHEREAS, no official or employee of City has a financial interest, within the provisions of California Government Code, Sections 1090-1092, in the subject matter of this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, City and Pasadena Humane do hereby agree as follows:

1.0 SERVICES PROVIDED BY PASADENA HUMANE

1.1 SCOPE OF SERVICES. Pasadena Humane shall perform the professional services identified in the Scope of Services attached hereto as Exhibit "A" and incorporated herein by this reference. City shall have the right to request, in writing, additional services beyond what is set forth in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase in compensation, shall be incorporated by written amendment to this Agreement.

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2 1.2 PROFESSIONAL PRACTICES. Pursuant to this Agreement, Pasadena Humane shall provide personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence, and skill ordinarily exercised by service providers in similar fields and circumstances in accordance with sound professional practices.

1.3 WARRANTY. Pasadena Humane warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; animal control and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Pasadena Humane warrants that it shall advise City of San Marino of any changes in laws that may affect Pasadena Humane’s performance of this agreement.

1.4 NON-DISCRIMINATION. In performing this Agreement, Pasadena Humane shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed color, national origin, ancestry, age, physical disability, mental disability, disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status except as permitted pursuant to Section 12940 of the Government Code. Violation of this provision may result in the imposition of penalties referred to in Labor Code, Section 1735.

1.5 DELEGATION AND ASSIGNMENT. Pasadena Humane cannot assign or delegate or otherwise transfer this Agreement or the rights or duties contained herein to any individual, person or legal entity without the written consent of the City. Pasadena Humane may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Pasadena Humane’s expense.

1.6 ANIMAL LICENSURE. Pasadena Humane shall issue City animal licenses for rabies vaccinated pets in compliance with licensing ordinances and fees as established by each individual City. One hundred percent of the revenue of the licensing service will be retained by Pasadena Humane. Such rates shall be established in accordance with all applicable State and local laws and as adopted by each individual City.

Each party to this Agreement would like to move towards a standardized rate for all of the Cities that Pasadena Humane serves. This standard rate may be determined by a licensing fee analysis and cost comparison, with recommended licensing rates to be agreed upon by all parties and ratified by the individual PAGE 82 of 403
3 Cities. In the absence of this analysis and cost comparison, licensing rates shall be established as is current practice for each individual City.

2.0 COMPENSATION AND BILLING

2.1 COMPENSATION. In consideration for satisfactory and timely performance of all services provided to City under this Agreement, City shall pay Pasadena Humane the monthly amounts specified in Exhibit B. Pasadena Humane will retain 100% of all pet-licensing revenues and retain 100% of any animal impounds fees that Pasadena Humane may collect.

2.2 ADDITIONAL SERVICES. Pasadena Humane shall retain the proceeds for any additional fees for service.

2.3 METHOD OF BILLING. Pasadena Humane may submit invoices to City for approval on a progress basis, but no more often than monthly. City shall pay Pasadena Humane's invoice within forty-five (45) days from the date City receives said invoice. Any additional services outside the Scope of Service Exhibit “A” approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4 RECORDS AND AUDITS. Financial records of Pasadena Humane's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be provided to and made available to City for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date. Pasadena Humane shall provide to the City copies of its audited financial reports, annually, covering the period of this Agreement.

3.0 TIME OF PERFORMANCE

3.1 COMMENCEMENT AND COMPLETION OF WORK. The professional services to be performed pursuant to this Agreement shall commence from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2 EXCUSABLE DELAYS. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, pandemic, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party.

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4 4.0 TERM AND TERMINATION

4.1 TERM. The services provided pursuant to this Agreement shall begin on the Effective Date and continue for a period of five years, ending June 30, 2031, ("Termination Date"), unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

4.2 APPOINTMENT. In accordance with City’s Municipal Code , City appoints Pasadena Humane as the Animal Shelter of City for the period beginning on the Effective Date and ending on the Termination Date, and hereby authorizes, directs, and empowers Pasadena Humane to perform during the term of this Agreement all the powers and duties conferred and imposed upon the Shelter Director by the City’s Municipal Code, applicable City policies and regulations, and state laws and regulations, as they may be amended from time to time.

4.3 ACCEPTING OF APPOINTMENT. Pasadena Humane shall during the term of this Agreement perform all the powers and duties conferred and imposed upon the Animal Shelter and Shelter Director, in compliance with all applicable City policies and regulations, and state laws and regulations, as they may be amended from time to time.

4.4 NOTICE OF TERMINATION. This Agreement may be terminated by either party by giving not less than 90 days written notice to the other party, except as referenced in Section 5.8 of this Agreement. The notice shall state the termination date.

4.5 COMPENSATION. City shall continue to pay Pasadena Humane pursuant to section 2.1 of this agreement each month through the termination date.

5.0 INSURANCE

5.1 MINIMUM SCOPE AND LIMITS OF INSURANCE. Pasadena Humane shall, at its own cost and expense, promptly secure and maintain during the life of this Agreement the following insurance:

5.1.1 Comprehensive general liability insurance on an “occurrence” basis, including premises, operations, products and completed operations, property damage, blanket contractual liability, independent contractors, bodily injury and personal and advertising injury with a policy of not less than Two Million Dollars ($2,000,000) per occurrence. If a general aggregate limit applies, the general aggregate limit shall be twice the required occurrence limit.

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5 5.1.2 Comprehensive automobile liability insurance for any owned, non-owned and hired vehicles used in the connection with the performance of this Agreement with a policy of not less than One Million Dollars ($1,000,000) per accident for bodily injury and property damage.

5.1.3 Workers' compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease.

5.1.4 Professional errors and omissions ("E&O") liability insurance with policy limits of not less than Two Million Dollars ($2,000,000) per occurrence or claim, Two Million Dollars ($2,000,000) aggregate. Pasadena Humane shall obtain and maintain said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.

5.2 If Pasadena Humane maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Pasadena Humane. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

5.3 ENDORSEMENTS. Each policy of insurance required hereunder shall contain or be endorsed to contain the following:

5.3.1 "The City of San Marino and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to this subject project and Agreement with City."

5.3.2 "This policy shall not be cancelled, reduced, or otherwise modified without the insurance carrier giving the City a minimum of thirty (30) days' prior written notice."

5.3.3 "Any other insurance or self-insurance maintained by the City of San Marino shall be in excess of and not contributing with the insurance provided by this policy."

5.4 WAIVER OF SUBROGATION. Pasadena Humane hereby grants City a waiver of any right to subrogation which any insurer of Pasadena Humane may acquire against City by virtue of the payment of any loss under such insurance. Pasadena Humane agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from the insurer.

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6 5.5 SELF-INSURED RETENTIONS. Self-insured retentions must be declared to and approved by City. City may require Pasadena Humane to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

5.6 ACCEPTABILITY OF INSURERS. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII.

5.7 CERTIFICATES OF INSURANCE. Pasadena Humane shall submit to City a certificate of insurance and endorsements for each policy not less than one (1) day prior to beginning performance under this Agreement. However, failure to obtain the required documents prior to the work beginning shall not waive Pasadena Humane’s obligation to provide them. Each certificate shall be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by the City. City may require complete certified copies of any or all policies at any time.

5.8 FAILURE TO MAINTAIN REQUIRED INSURANCE. Failure to maintain required insurance at all times shall constitute a default and material breach of this Agreement. In such event, Pasadena Humane shall immediately notify City and cease all performance under this Agreement until further directed by City other than caring for animals impounded or quarantined at Pasadena Humane's shelter prior to termination. In the absence of satisfactory insurance coverage, City shall have the option to immediately terminate this Agreement.

5.9 SPECIAL RISKS OR CIRCUMSTANCES. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

5.10 NON-LIMITING. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement.

6.0 GENERAL PROVISIONS

6.1 ENTIRE AGREEMENT. This Agreement constitutes the entire Agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may only be modified in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document attached hereto, including exhibits to this Agreement.

6.2 DESIGNATED POINT OF CONTACT. Pasadena Humane shall designate an individual to be the point of contact for any and all operational issues involving PAGE 86 of 403
7 the City. Pasadena Humane shall provide said individual’s contact information, including name and telephone number upon execution of this Agreement.

Likewise, the City shall designate an individual to be the point of contact for any and all operational issues involving Pasadena Humane. The City shall provide said individual’s contact information, including name and telephone number upon execution of this Agreement.

6.3 BUSINESS LICENSE. Pasadena Humane shall maintain a business license as required by the City Municipal Code during the duration of this Agreement and pay any fees related thereto.

6.4 This Agreement shall be governed by the laws of the State of California.

6.5 NOTICES. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery; (b) at the time of certified delivery if such communication is sent through regular United States mail.

IF TO CITY:

IF TO PASADENA HUMANE:

Christopher Ramon, President & CEO
The Pasadena Humane Society
361 South Raymond Avenue
Pasadena, CA 91105

6.6 ATTORNEY'S FEES. In the event that legal action is necessary to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including attorney's fees from the opposing party in any amount determined by the court to be reasonable.

6.7 INDEMNIFICATION AND HOLD HARMLESS. Pasadena Humane shall protect, defend, indemnify, and hold harmless City and its elected and appointed officials, officers, and employees from any and all claims, liabilities, expenses, including attorneys’ fees, damage to property or injuries to or death of any person or persons or damages of any nature including, but not by way of limitation, all civil claims or workers' compensation claims arising out of or in any way connected with the intentional or negligent acts, error, or omissions of Pasadena Humane, its employees, agents, or subcontractors, including claims arising out of activities on City premises or facilities, in the performance of this Agreement.

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8 6.8 INDEPENDENT CONTRACTOR. Pasadena Humane is, and shall at all times remain as to City, a wholly independent contractor. Pasadena Humane shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of the Agreement. Pasadena Humane shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City.

6.9 OWNERSHIP OF DOCUMENTS. All findings, reports, documents, information, and data including, but not limited to, computer hard drives and files furnished or prepared by Pasadena Humane or any of its subcontractors in the course of performance of this Agreement pursuant to the Scope of Services, shall be and remain the sole property of Pasadena Humane. Pasadena Humane agrees that any such documents or information shall be made available to the City for review.

6.10 PUBLIC RECORDS ACT DISCLOSURE. Pasadena Humane has been advised and is aware that all reports, documents, information and data including, but not limited to, computer tapes, discs, or files furnished or prepared by Pasadena Humane, or any of its subcontractors, and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et. seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Pasadena Humane informs City of San Marino of such trade secrets. City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.11 RESPONSIBILITY FOR ERRORS. Pasadena Humane shall be responsible for its work and results under this Agreement. Pasadena Humane, when requested, shall furnish clarification and/or explanation as may be required by City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Pasadena Humane occurs, then Pasadena Humane shall, at no cost to City, provide all necessary professional services needed to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.12 PROHIBITED EMPLOYMENT. Pasadena Humane will not employ any regular employee of City while this Agreement is in effect.

6.13 COSTS. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

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9 6.14 NO THIRD-PARTY BENEFICIARY RIGHTS. This Agreement is entered into for the sole benefit of City and Pasadena Humane and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under, or to this Agreement.

6.15 HEADINGS. Any heading of the several paragraphs of this Agreement is inserted for convenience and reference only and shall not be held or construed in any manner to affect the scope, or to limit or to qualify the meaning or intent of the provisions thereof.

6.16 CONSTRUCTION. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.17 WAIVER. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance.

No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.18 SEVERABILITY. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance.

Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party is materially impaired, which determination as made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.19 COUNTERPARTS. This Agreement may be executed in counterparts, each of which so executed shall be deemed an original irrespective of the date of the execution, and said counterparts shall together constitute one and the same agreement.

6.20 CORPORATE AUTHORITY. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement PAGE 89 of 403
10 on behalf of said parties and that by doing so, the parties hereto are formally bound to the provisions of this Agreement.

6.21 ARBITRATION OF DISPUTES. Any dispute for under $50,000 arising out of or relating to the negotiation, construction, performance, nonperformance, breach or any other aspect of this Agreement, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. Neither Party waives its right to object to the timeliness or sufficiency of any claim filed or required to be filed against each other. The Parties both reserve the right to conduct full discovery.

IN WITNESS WHEREOF, the parties hereto have caused the Agreement to be executed by their duly authorized representatives as of the date of the first written above.

ATTEST: CITY:

BY: __________________________ BY: ________________________ Approved as to Form:

THE PASADENA HUMANE
SOCIETY:

BY: __________________________ BY: _______________________ Christopher Ramon, President & CEO
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11 PROFESSIONAL SERVICES AGREEMENT FOR ANIMAL

SHELTER AND ANIMAL CONTROL SERVICES
Pasadena Humane / City of San Marino

EXHIBIT A
Scope of Services
Pasadena Humane will provide all staffing, equipment, and supplies needed to provide animal care and control services, which shall include field services, sheltering services, medical services, reporting, community programming and other services described in the sections below.

Pasadena Humane will adhere to all applicable federal, state and local laws, statutes, and ordinances regarding the humane care and treatment of animals.

1. Field Services
Activities involve trained field officers and dispatchers performing a variety of duties utilizing appropriate equipment. Services include:
a. Receive calls for service 24 hours per day, seven days per week through either Pasadena Humane dispatch or after-hours answering service and dispatch staff for field response as appropriate.
b. Respond to priority one calls no later than 90 minutes from dispatch, with 80% of all priority one calls responded to within 45 minutes of dispatch, 24 hours per day.

Priority one calls include:
i. Seemingly vicious or dangerous animals that pose a public safety threat, ii. incidents in which a person has been injured by an animal at large, iii. calls regarding sick or injured domestic animals at large or sick or injured wildlife.
iv. emergency situations that cannot be handled by on-duty police officers requiring animal control assistance,
v. requests for law enforcement support in cases such as animals of deceased persons or legally detained individuals,
vi. predatory wildlife which poses a danger to the public until such time as California Fish and Wildlife can respond and clear the call, vii. loose livestock,
viii. pick up of dead animals at the request of a police officer or City official when such service cannot be reasonably delayed until the next normal business day due to exigent circumstances such as public endangerment, attractive nuisance, or a shock to the public, and
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12 ix. any other clearly exigent circumstance.
c. Respond to routine calls for service, such as dogs at large, abuse/neglect complaints, within two hours during regular business hours, 8am to 8pm seven days per week. Routine calls received during non-business hours shall be handled by Pasadena Humane during the next business day. d. Assist and support the City’s law enforcement operations when there may be animal related concerns. This includes but is not limited to providing animal control support during the execution of arrest and search warrants both inside and outside the City limits. A Certified Animal Control Officer shall participate in the pre-warrant briefing in circumstances in which the City anticipates animal related concerns in advance.
e. Attempt to return lost-owned dogs with discernible form of owner identification to owner, or if owner cannot be located, impound.
f. Healthy community cats, defined as cats who are free-roaming, or feral, or outdoor barn or working cats who have no discernible form of ownership identification may be accepted for the purpose of spay/neuter, and if deemed appropriate by Pasadena Humane returned to their neighborhood/home territory, commonly referred to as TNRM (trap-neuter-return-monitor); g. Remove dead land animals (limited to a maximum of 150 pounds) from public and private property and dispose of these animals within 24 hours during regular business hours of receiving the request, 8am to 8pm seven days per week.

Pasadena Humane reserves the right to refrain from entering private property if doing so would be unsafe.
h. Dispatch an officer to assist with an owned pet surrender when there are exigent circumstances and/or after determining there are no reasonable means for a pet owner to bring their animal to shelter (a reasonable fee may be charged to the pet owner).
i. Share information with the public to assist community members with resources and tools to improve or maintain the health and welfare of animals in the community.
j. Enforce all animal related local ordinances, County codes and State laws. Issue administrative or criminal citations as appropriate. City agrees to furnish Pasadena Humane with enough citation forms to perform this service. k. Investigate cases for possible criminal prosecution, including misdemeanor and felony crimes. Collect evidence, prepare reports, and testify in court and other hearings if necessary.

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13 l. Investigate animal nuisance complaints such as excessive barking and other violations. Provide investigative reports to the appropriate City entity for review and appropriate action.
m. Investigate reports of animal bites and, for City of San Marino, quarantine animals for rabies observation for ten days from the time of the bite at their owner’s residence or pick up and hold the animal in quarantine at the Pasadena Humane shelter in an individual kennel where the animal will not have direct contact with other animals during its quarantine period. For animals outside of Pasadena notify the Los Angeles County Department of Rabies Control program so that their inspectors may quarantine the animal and, if desired, direct Pasadena Humane to house the animal during the quarantine period. If the animal should die during the quarantine period, Pasadena Humane shall immediately contact the presiding Public Health / Department of Health Services, as well as the animal’s owner, if known.
n. To the extent that aid is requested, available and necessary, respond to emergencies such as fires, earthquakes, floods, and other natural or manmade disasters to rescue and temporarily house animals, or to provide care for animals in evacuation zones. Pasadena Humane will not be obligated to provide aid and assistance where such provision would be disproportionately detrimental to the public health, safety or welfare of its employees or the communities it serves. o. In the case of an emergency call by the City Police Department to impound a legally detained individual’s property, Pasadena Humane may assess a reasonable impoundment fee to the owner of the animal, to be collected at the time of pick-up. If any governmental entity, including the City, requests Pasadena Humane society to impound a particular animal or animals to be held as evidence in a jurisdictional proceeding or for any other purpose, Pasadena Humane may assess a reasonable impound fee to such governmental entity for any impound period for those species of animals not kept, stored, fed, maintained, or housed in the ordinary course or scope of business as an animal shelter (i.e. animals other than dogs, cats, rabbits, or other small pets). p. Provide “Directed Patrol Services” as requested by the City, defined as patrol services intended for a specific area or problem for a limited duration for the purpose of addressing enforcement issues relating to animals. q. When healthy kittens are found or reported, Pasadena Humane may ask the finding party to monitor the litter and/or ask the finder to foster and/or impound kittens. Any sick, injured or unhealthy kittens will be impounded by Pasadena Humane.

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14 Please note: Pasadena Humane does not respond to calls regarding healthy non-predatory wildlife.

2. Shelter Services
Represents services provided by Pasadena Humane to meet the needs of animals collected in the field within the boundaries of the City and animals relinquished or turned in at the Pasadena Humane facility that have originated within the boundaries of the City. Services are dedicated to providing a comfortable and safe environment for all animals admitted regardless of how they came in, when they came in, or their age, health status and behavior, as well as providing accessibility to the public to obtain services and/or reclaim pets. Services include:
a. Provide food, water, and shelter for impounded animals daily, seven days per week.
b. Provide species-appropriate sheltering and enrichment to ensure sheltered pets are able to rest comfortably and are free to express normal behavior. c. Provide behavior assessment and attempt to remediate problem behaviors. d. Attempt to reunite lost pets with their owners.
e. Make best efforts to place every healthy and safe animal. f. Animals found within the City may be turned in by appointment during regular business hours at the Pasadena Humane facility. Members of the public looking to turn in a found animal may, at the discretion of Pasadena Humane, be asked to help locate the owner by, including and not limited to, posting signs, checking with neighbors, utilizing social media, up to when appropriate and safe holding the animal while performing the above actions.
g. After all other resources or alternatives have been exhausted and when impound is deemed the best agreed upon outcome for community members seeking assistance with their pet, owned animals may be surrendered at the shelter, by appointment based on capacity. Pasadena Humane will make every effort to collect a reasonable fee from owners surrendering their pets. h. Where appropriate, healthy cats may be accepted for the purpose of spay/neuter, and if deemed appropriate by Pasadena Humane safely and appropriately returned to their neighborhood/home territory, commonly referred to as TNRM (trap-neuter-return-monitor).
i. Quarantine and observe animals for rabies and other diseases at the direction of the Department of Public Health.
j. Provide emergency response to pets displaced by wildfires or other disasters. k. Hold animals that are the subject of criminal investigations or other legal or administrative proceedings.

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15 l. Provide euthanasia services to impounded animals as deemed appropriate. m. Properly dispose of deceased animals.
n. Maintain a website with pictures of impounded and surrendered animals to facilitate reuniting the animals with their owners or finding new adoptive homes. o. Return any animal to the animal’s owner or return cats to their neighborhood/home territory with or without impoundment if it is deemed by Pasadena Humane to be the best outcome for the animal.
p. Maintain regular hours of operation for the public seeking an appointment to find a lost pet, impound a found pet, or surrender an owned pet. q. Microchip all dogs, cats and rabbits prior to reunification or placement, unless exigent circumstances such as animal illness delay or prevent service. r. When healthy kittens are brought to the shelter, Pasadena Humane may ask the finding party to monitor the litter and/or ask the finder to foster and/or impound kittens. Any sick, injured or unhealthy kittens will be impounded by Pasadena Humane.

Medical Services
Represents services dedicated to providing medical services to animals in the shelter.

Services include:
s. Provide access to licensed veterinary medical care, 24 hours per day, 7 days per week for impounded and sheltered animals.
t. Provide limited health screening examinations and, if deemed necessary by a shelter veterinarian, treatment to all animals entering the shelter. u. Provide core vaccinations to cats and dogs and provide medical care to sheltered animals to ensure freedom from pain, injury or disease, and in accordance with standards of care set by the Association of Shelter Veterinarians Guidelines for Standards of Care in Animal Shelters.
v. Perform spay and neuter services for all dogs, cats and rabbits, unless a veterinarian certifies that the animal is too sick or injured, or that it would otherwise be detrimental to the health of the animal, to be spayed or neutered.

3. Reporting
To ensure transparency Pasadena Humane will file annual reports to the State as required by law. Pasadena Humane will also provide the City with its audited financial reports covering the terms of this Agreement. The preparer of Pasadena Humane’s audited financial reports shall satisfy the City as to the reasonableness, accuracy, and completeness of the audited financial reports.

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16 a. Monthly Reporting - Pasadena Humane will provide the City with a monthly report that includes a summary of operations and activities, including the following:
i. Numbers of stray and deceased animals picked up in City ii. Animal control activities by type
iii. Number of animal control service calls responded to within the City, including type of service.
iv. Impound reports by species, wild and domestic
v. Animal intake total broken down by species for stray, seized, surrendered by owner, or otherwise, as well as duration of stay
vi. Animal final disposition/outcome broken down by species with an animal description, including returned to owner, adopted, transferred to another agency, returned to field, died or lost in shelter, and euthanized

1. Humane Euthanasia data will include the reason for humane euthanasia.
vii. Kennel inventory
viii. Summary of licensing outreach activities.
ix. Number of low-cost spay and neutering services provided, including species, provided to City residents
x. Fee reports itemizing all license, impound, and other fees and penalties collected by Pasadena Humane
b. Annual Reporting - Pasadena Humane will also provide an annual operations report summarizing services performed and operations conducted by Pasadena Humane during the prior year, stratified as to the geographic source of performance factor (i.e., the Cities of Arcadia, Bradbury, La Cañada Flintridge, Monrovia, Pasadena, San Marino, Sierra Madre, and South Pasadena). c. Incident Reporting - Incident reports, such as allegations of animal bites or “nuisance animal” are provided to the Health Department, City Attorney’s Office, and/or Code Compliance Office (depending on jurisdiction) for consideration of scheduling a hearing.

4. Community Programming & Other Services
Pasadena Humane is a safety net for the community’s animals in need. As such, at no cost to the City, Pasadena Humane shall provide community education and diversion programs to promote: a) companion animals residing in loving families, and b) peaceful co-existence with wildlife. Services will include:
a. Provide low-cost public spay/neuter, vaccination clinics, and microchipping services.

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17 b. Based on availability of resources, provide emergency services to pet owners in distress, such as a pet-food pantry and temporary boarding. c. Offer public education in animal behavior and animal training classes. d. Operate humane education programs for youth.
e. Offer wildlife education through a variety of platforms. f. As one of only two shelters in Southern California licensed to provide wildlife rehabilitation, offer rehabilitation services to injured and orphaned wildlife when there is a high probability that the animal can successfully be returned for survival in the wild after rehabilitation.
g. Issue City animal licenses for rabies vaccinated pets in compliance with terms contained in Professional Services Agreement for Animal Shelter and Animal Control Services.

5. Fees charged to public - Pasadena Humane may charge the public fees, or waive fees with the exception of licensing fees, for these services at its sole discretion.

6. City Promotion of Pasadena Humane programs and services - City agrees to promote licensing, vaccination, spay/neuter, and microchipping of pets through City channels and forums, including and not limited to social media, website and printed materials at relevant City offices.

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18 PROFESSIONAL SERVICES AGREEMENT FOR ANIMAL

SHELTER AND ANIMAL CONTROL SERVICES
Pasadena Humane / City of San Marino

EXHIBIT B
Contract Pricing
Monthly amounts in US dollars due and payable on the first of each month for each of the 12 months in each contract year. Year 1 begins on July 1, 2026.

Year 1 Year 2 Year 3 Year 4 Year 5
City of: 2026-27 2027-28 2028-29 2029-30 2030-31
Arcadia 32,835 34,005 35,218 36,473 37,773
Bradbury 1,181 1,332 1,501 1,693 1,908
La Canada Flintridge 10,055 10,083 10,111 10,139 10,167 Monrovia 24,571 26,527 28,638 30,918 33,379
Pasadena 165,664 169,994 174,437 178,996 183,674
San Marino 8,599 8,903 9,217 9,542 9,879
Sierra Madre 5,174 5,590 6,038 6,524 7,048
South Pasadena 17,377 18,045 18,739 19,459 20,207
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Pasadena Humane Contract Pricing – 2026-2031
1 Pasadena Humane is proposing a pricing structure that affords greater certainty to all parties over the five-year contract period, provides a moderate increase in price to offset escalating costs and volumes, and gradually moves all of our contract cities to a common formula based on population, animal intakes, and field service calls.

Background
• The portion of the direct costs of providing the core contractual services that are covered by city contract revenues has fallen from 76% in 2021 to 52% in 2025:
o General inflation in Southern California has exceeded the 3% cap on annual contract price increases.
o The costs of Insurance, Utilities, and Supplies have increased more than the rate of general inflation.
o The nationwide shortage of veterinarians and veterinary technicians persists, driving a sharp increase in the cost of providing veterinary care. o Live Animal Intakes and Field Service calls have steadily increased and are now at or higher than pre-pandemic levels.
• Pasadena Humane delivers additional services and community benefits beyond the core contract requirements:
o Low-cost spay/neuter, vaccinations, and animal training provided to the public
o “Helping Paws” program providing free food, supplies, boarding, and medical services to pet owners in need
o Wildlife rehabilitation and community education
o Humane Education and Outreach programs for children and adults o Community Cat program applying Trap-Neuter-Release-Monitor practices to control community cat populations.
o Successful treatment of a number of illnesses that are resolved with euthanasia at other shelters:
▪ Parvovirus
▪ Feline Panleukopenia
▪ Canine Distemper
o Extensive volunteer foster network that bottle feeds and cares for hundreds of underage kittens every year during “kitten season”, who are then adopted out.
• Pasadena Humane leverages philanthropy and volunteerism to deliver superior levels of service at prices to city governments below the cost of delivery.

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Pasadena Humane Contract Pricing – 2026-2031
2 • Current contract pricing does not bear a consistent relationship to each city’s population, live animal intakes, or service call volume.

Objectives
• Moderate increase in the overall price level to help compensate for higher costs and volumes
• Pre-determined annual increases in the monthly fee amount, in lieu of a cost-ofliving increase with a cap • Gradual move to a consistent pricing formula based on population, live animal intakes, and service call volume
Methodology
Achieving these objectives requires a somewhat different methodology than was used in the past:
• Year 1 - Initial 10% increase applied to current pricing to help compensate for capped increases over the past 5 years and industry specific cost increases. • Express the Year 5 price as a formula based on current levels of population, live animal intakes, and service call volume to achieve consistency over time. • Apply equal % increases in years 2-4 to gradually rise from the Year 1 price to the Year 5 price.

Year 1 (July 1, 2026 – June 30, 2027) - 10% increase over current (2025-2026) pricing Current Yr-1
10%
2025-26 2026-27
Arcadia 29,850 32,835
Bradbury 1,074 1,181
La Canada 9,141 10,055
Monrovia 22,337 24,571
Pasadena 150,603 165,664
San Marino 7,817 8,599
Sierra Madre 4,704 5,174
South Pasadena 15,797 17,377
Total 241,323 265,456
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Pasadena Humane Contract Pricing – 2026-2031
3 Year 5 (July 1,2030 – June 30, 2031) – Formula based on the following data points:
• These data points were chosen because they are accurate, readily available, and bear a logical connection to the differences in service intensity between the cities. • The time period for the 3-year average is July 1, 2022 - June 30, 2025 • Live Intakes refers to domestic animals only
• Select Service Calls includes only calls coded as “Stray Animals”, “Investigations”, “Assistance”, “DOA”, “Wildlife”, and “Animal Transport”.

Weight factors to apply to data points
• Flat amount per month = $1,000 +
• Per Population = $0.15 +
• Per Live Intake = $370 +
• Per Select Service Calls = $175
• The weight factors are not actual or estimated costs per unit but rather weights to obtain a logical proportion of influence of population, animal intake, and service call volume on the calculated price.

Data Points to Drive Year 5 Pricing
2025 3-Yr Avg. Mthly 3-Yr Avg. Mthly
Population Service Calls Live Intake
Arcadia 52,593 94.2 33.5
Bradbury 872 3.4 0.5
La Canada 18,898 21.0 7.2
Monrovia 35,944 76.8 36.6
Pasadena 130,292 460.8 222.9
San Marino 11,645 27.8 6.1
Sierra Madre 10,364 18.9 3.2
South Pasadena 24,808 45.5 20.3
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Pasadena Humane Contract Pricing – 2026-2031
4 Monthly pricing for all 5 years for all 8 cities:

Benefits
• Uniform methodology for all 8 cities
• Moderate increase to help compensate for rising costs and volumes • Predetermined pricing to facilitate planning and budgeting • Achieves consistency with regard to population, animal intakes, and service calls • Far less costly than alternatives:
o LA County contract
o In-house Animal Care & Control
o Joint-Powers-Authority (JPA)
Calculation of Year 5 Pricing
Weight Factors
$ 1,000 $ 0.15 $ 175 $ 370 Yr-5
Flat/Month 2025 3-Yr Avg. 3-Yr. Avg. Monthly Rate Annual Rate Population Service Calls Live Intake 2030-31 2030-31
Arcadia $ 1,000 $ 7,889 $ 16,479 $ 12,405 $ 37,773 $ 453,281 Bradbury $ 1,000 $ 131 $ 603 $ 175 $ 1,908 $ 22,900
La Canada $ 1,000 $ 2,835 $ 3,670 $ 2,662 $ 10,167 $ 122,001 Monrovia $ 1,000 $ 5,392 $ 13,441 $ 13,546 $ 33,379 $ 400,544 Pasadena $ 1,000 $ 19,544 $ 80,641 $ 82,489 $ 183,674 $ 2,204,091 San Marino $ 1,000 $ 1,747 $ 4,861 $ 2,271 $ 9,879 $ 118,551 Sierra Madre $ 1,000 $ 1,555 $ 3,301 $ 1,192 $ 7,048 $ 84,570 South Pasadena $ 1,000 $ 3,721 $ 7,963 $ 7,523 $ 20,207 $ 242,484 Years 2-4 Pricing
Current Yr-1 Yr-2 Yr-3 Yr-4 Yr-5
10% Graduated Formula
2025-26 2026-27 2027-28 2028-29 2029-30 2030-31
Arcadia 29,850 32,835 34,005 35,218 36,473 37,773
Bradbury 1,074 1,181 1,332 1,501 1,693 1,908
La Canada 9,141 10,055 10,083 10,111 10,139 10,167
Monrovia 22,337 24,571 26,527 28,638 30,918 33,379
Pasadena 150,603 165,664 169,994 174,437 178,996 183,674 San Marino 7,817 8,599 8,903 9,217 9,542 9,879
Sierra Madre 4,704 5,174 5,590 6,038 6,524 7,048
South Pasadena 15,797 17,377 18,045 18,739 19,459 20,207 PAGE 102 of 403
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CITY OF SAN MARINO
City / Service Description Rate Unit Type
#
Units Cost* Rate** Unit Type
#
Units Cost*
Shelter Services
Alternatives to Care Center Admissions $ 0.53 Per Capita 11,645 $ 6,172 $ 0.53 Per Capita 11,645 $ 6,172 Kennel Housing - Dog & Cat (Note 1) $ 1,050.80 Per Impound 73 $ 76,919 $ 1,273.10 Per Impound 73 $ 93,191 Kennel Housing - Other Animals included Per Impound - $ - Included Per Impound - $ - Special Intake / Quarantine Housing (Note 1 and 2) $ 105.08 Per Day - $ - $ 127.31 Per Day - $ - Disposal of Dead Animals included Each - $ - Included Each - $ - Private Vet Varies Each - $ - Varies Each - $ -
$ 83,090 $ 99,363
Field Services
Field Services (Note 1) $ 159.12 Hours 167.00 $ 26,573 $ 164.36 Hours 167.00 $ 27,448 Animal License Field Enforcement Services (Note 1) $ 113.60 Hours - $ - $ 118.27 Hours - $ - $ 26,573 $ 27,448
Other
Liability Insurance (3.5% of total Field Services and Animal License Enforcement) $ 26,573 $ 930 $ 27,448 $ 961 Dog/Cat License Processing Fee (Note 1) $ 6.49 Each - $ - $ 7.44 Each - $ - $ 930 $ 961
Total City Cost (Sheltering, Field, and Other) $ 110,594 $ 127,772 Revenue:

Fees Collected From Residents $ - $ -
License/Penalty Fees $ - $ -
$ - $ -
Total City Net Cost $ 110,594 $ 127,772
* Service Levels Schedule is an ESTIMATE only for the City's reference, calculated based on City's reported usage. City is liable for actual costs. **FY 2026-27 is the final year of the 6-Year-Step-Up Plan to full cost recovery. Future adjustments are expected to be modest and primarily driven by annual Consumer Price Index (CPI) based changes, helping to provide greater long term stability for city budgeting. Rates are recalculated annually based on prior actual costs. In addition, the allocation of costs for Alternatives to Care Center Admissions are adjusted annually based on actual time spent on each activity type.

Note 1: FY 2026-27 Rates were estimated using the last four Fiscal Years average . We recommend that cities add an additional buffer to this preliminary estimate as a safeguard against national supply cost increase, inflation, and the upward trend in cat and dog admissions.

Note 2: Special Intake/Quarantine costs are billed at a flat per impound rate. If the animal's stay exceeds the length of stay captured in the flat rate, a daily rate will be charged for any remaining days. Legal Hold animals are held in accordance with applicable statutory guidelines and/or at the sole and absolute discretion of the Department, based on pending or anticipated criminal, civil, or administrative action.

COUNTY OF LOS ANGELES

DEPARTMENT OF ANIMAL CARE AND CONTROL

ESTIMATED SERVICE LEVELS SCHEDULE
FY 2025-26
Estimated Costs (Current Year- Year 5)
FY 2026-27
Estimated Costs (Year 6)
Prepared by CGAD: 05/20/26 Page 1 of 1
PAGE 129 of 403
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: John Incontro, Police Chief
Naved Qureshi, Commander
DATE: June 26, 2026
SUBJECT: AGREEMENT BETWEEN THE CITY OF SAN MARINO AND
ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING
GUARD SERVICES - $276,494.40

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Safe Community
Fiscally Responsible and Transparent City Government

BACKGROUND
Since 2006, All City Management Services Inc. has provided crossing guard services to our community, ensuring that children get to and from our schools in a safe manner.

All City Management Services Inc. is a private corporation specifically and exclusively providing school crossing guard services. They have been in business for over 30 years and currently provide crossing guard services to over 100 cities, counties, school districts, and police departments in California. All City Management Services oversees all areas of the crossing guard program, which includes recruitment of guards, background clearance, hiring, training, payroll, supervision, and overall management of the program.

Although crossing guard services are directly related to school children, the City of San Marino, rather than the San Marino Unified School District, has funded crossing guard services exclusively for many years. This program is one of the many ways the City of San Marino provides direct support for Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
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SMUSD in furtherance of the City Council’s Fiscal Year 2026-27 Priority Principle of strengthening community relationships.

DISCUSSION
To date, City staff has been satisfied with the services provided by All City Management Services. Additionally, staff has recently conducted a review of other reputable firms offering comparable services. Staff conducted a survey of the following local agencies in the San Gabriel Valley to see which vendor the cities contracted with for their crossing guard services. Staff found the following agencies contract with All City Management Services:

City of Monrovia, City of South Pasadena, City of Pasadena, City of Alhambra, City of San Gabriel, City of Rosemead, City of Azusa, and Temple City. The remaining cities were either considering contracting with All City Management or hire their own part time staff whose primary duty is to provide crossing guard services.

Staff has confirmed with All City Management that they do not allow multiyear contracts at this time. Therefore, the City will need to continue renewing the contract on an annual basis.

Under this new agreement, All City Management Services will provide a total of 7,596 hours of crossing guard coverage during the normal school year, which includes Summer School. The dates for crossing guard services were confirmed with the San Marino Unified School District.

There are currently a total number of (8) crossing guards at the following site locations:

1. Valentine Elementary / Huntington Middle School – Huntington/Virginia – North Side

2. Valentine Elementary / Huntington Middle School – Huntington/Virginia - South Side

3. Valentine Elementary / Huntington Middle School – Huntington/West

4. Valentine Elementary / Huntington Middle School – Roanoke/Virginia

5. Valentine Elementary / Huntington Middle School – Sherwood Rd/West Dr.

6. Valentine Elementary – Cambridge Road / Huntington Drive – North Side

7. Carver Elementary – Huntington/San Gabriel – South side (S/W) PAGE 131 of 403

8. Carver Elementary – Huntington/San Gabriel – South side (S/E) Crossing guard site locations are carefully selected with student safety as the top priority. The process involves close collaboration between our school district partners and All City Management Services to identify areas where pedestrian and vehicle traffic intersect most critically near schools. By focusing on these high-traffic zones, the selected sites help ensure that students have the safest possible routes to and from school, reducing the risk of accidents and enhancing overall safety.

Staff recommend the City approve the agreement with All City Management Services for a one-year period beginning July 1, 2026, and ending June 30, 2027. Under the new agreement, the City agrees to pay the contractor for services rendered at $36.40 per hour this year of the contract. For each dollar of wages paid, there is approximately .45 cents in variable cost associated with the wages, which includes employer taxes, work comp insurance, and liability insurance.

FISCAL IMPACT & PROCUREMENT REVIEW
The fiscal impact to the City for crossing guard services during the 2026 – 2027 school year will be $276,494.40, which includes fees from the 2026 Summer School session (June to July 2026). This expenditure is included in the FY 2026-27 adopted budget and will be funded through Local Return Proposition A funds.

This contract is in accordance with S.M.C.C. 02.06.05 B. 2 as the best interests of the City are served by dispensing competitive bidding for this agreement. The City has been using All City Management Services Inc. for crossing guard services for approximately 18 years. They have provided excellent service, are responsive to staff’s requests, quickly resolve problems once they have been brought to their attention and predominately the leading crossing guard service in our region.

The Finance Director has reviewed this report and determined in writing that this agreement is in the best interest of the City.

LEGAL REVIEW
The City Attorney’s office has reviewed the contract and approved it as to legal form.

RECOMMENDATION
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Staff recommends the Council approve the agreement for crossing guard services provided by All City Management Services Inc. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Agreement between the City of San Marino and All City Management Services, Inc. for crossing guard services beginning July 1, 2026, and ending June 30, 2027.”

ATTACHMENTS

1. Memorandum for Waiver of Bid for Crossing Guard Services – Chief John Incontro

2. All City Management Services Letter for Client Worksheet

3. All City Management Services Inc. Client Worksheets 2026 – 2027

4. Agreement between the City of San Marino and All City Management Services Inc.
for Crossing Guard Services
PAGE 133 of 403
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All City Management Services Inc.

Billing Rate for 2026-2027: 36.40 $
KEY:
36 180 6480 $36.40 = $235,872.00
9 Sites at 4.00 hrs per day days/yr X Hourly Billing Rate 36 31 1116 $36.40 = $40,622.40
9 Sites at 4.00 hrs per day days/yr X Hourly Billing Rate

9.00 6,480.00 PROJECTED COST FOR TRADTIONAL $235,872.00 1,116.00 PROJECTED COST FOR SUMMER $40,622.40
$276,494.40 7,596.00
Client Worksheet 2026-2027
Department: 1006105
City of San Marino
2200 Huntington Drive
San Marino, CA 91108
Traditional Calendar:

For sites with no regularly scheduled early release days, use 180 regular days For sites with one regularly scheduled early release day/week, use 144 regular days and 36 minimum days For schools with no regularly scheduled early release days, use 240 regular days For schools with one regularly scheduled early release day/week, use 192 regular days and 48 minimum days Summer Calendar Estimate:

For schools with Summer School sessions use 31 days
Sites with traditional calendar:

Total Hrs/day X
Summer 2026 School (Estimate Only)
Total Hrs/day X

TOTAL NUMBER OF SITES

HOURS FOR TRADTIONAL

HOURS FOR SUMMER

TOTAL PROJECTED HOURS TOTAL ANNUAL PROJECTED COST
PAGE 135 of 403

“Keeping Kids Safe”
11643 TELEGRAPH RD. SANTA FE SPRINGS, CA. 90670 (800) 540-9290 ACMSSAFETY.COM March 10, 2026
Naved Qureshi – Police Commander
City of San Marino
2200 Huntington Dr. San Marino, CA 91108
Dear Commander Qureshi,

As many agencies begin preparing budgets, we would like to confirm our interest in extending our agreement for School Crossing Guard Services through the 2026–2027 school year. Enclosed is a Client Worksheet detailing the updated hourly billing rate and a projection of your annual program cost based on current post locations and service hours.

Each year, we conduct a comprehensive review of the factors that influence the cost of providing a safe and fully compliant School Crossing Guard Program. For the upcoming term, the most significant driver of increased expenses is substantial nationwide increases in insurance premiums. These increases are directly tied to the well‑documented risks associated with crossing‑guard duties.

Recent research found that the job of a crossing guard has become increasingly dangerous and ranks among the top 5 deadliest occupations in the United States. According to a major Associated Press review of nearly 200 police departments, at least 230 school crossing guards across 37 states were struck by vehicles over the past decade, and nearly three dozen were killed.

These realities—documented fatality rates, rising injury claims, and a high‑risk job profile— are directly reflected in the premium increases issued by insurance carriers. As a result, ACMS is experiencing materially higher costs to maintain the essential General Liability and Workers’ Compensation coverage required to operate a safe, compliant, and responsibly insured program.

We remain fully committed to providing a safe, reliable, and professional School Crossing Guard Program for your community. We value our partnership and hope you will find the updated rate both reasonable and necessary to sustain the high safety and coverage standards your program deserves. If you have any questions or need further information, please contact me at (800) 540‑9290.

Thank you for your continued partnership,
Brian Brooks
Chief Operating Officer
PAGE 136 of 403
All City Management Services Inc.

For schools with Summer School sessions use 31 days
Sites with traditional calendar:

Total Hrs/day X
Summer 2026 School (Estimate Only)
Total Hrs/day X

TOTAL NUMBER OF SITES

HOURS FOR TRADTIONAL

HOURS FOR SUMMER

TOTAL PROJECTED HOURS TOTAL ANNUAL PROJECTED COST
PAGE 137 of 403

AGREEMENT FOR CROSSING GUARD SERVICES
This AGREEMENT FOR CROSSING GUARD SERVICES (the “Agreement”) is dated May 29, 2026, and is between the CITY OF SAN MARINO (hereinafter called the "Principal"), and ALL CITY MANAGEMENT SERVICES, INC., a California corporation (hereinafter called the "Contractor").

WITNESSETH
The parties hereto have mutually covenanted and agreed as follows:

1. This Agreement is for an initial term which commences on or about July 1, 2026, and ends on June 30, 2027 (the “Initial Term”). Thereafter, the term of this Agreement shall renew automatically on the termination date of this Agreement for up to two (2) additional, successive one (1) year periods (each, a “Renewal Term” and, together with the Initial Term, the “Term") unless either party provides the other party with no less than thirty (30) days’ written notice to the other party prior to the end of the Initial Term or the Renewal Term, as applicable, in which case this Agreement shall terminate on the expiration date of the Initial Term, or the then-current Renewal Term, as the case may be.

2. The Contractor will provide personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall be herein referred to as a “Crossing Guard”.

The Contractor will perform criminal background checks and confirm employment eligibility through E-Verify on all prospective personnel. The Contractor is an independent contractor and the Crossing Guards to be furnished by it shall at all times be its employees and not those of the Principal.

3. The Principal shall designate a representative to serve as its point of contact for dealing with Contractor with respect to this Agreement.

4. The Principal shall determine the locations where Crossing Guards shall be furnished by the Contractor.

The Contractor shall provide at each designated location personnel properly trained as herein specified for the performance of duties as a Crossing Guard. The Contractor shall provide supervisory personnel to see that Crossing Guard activities are taking place at the required places and times, and in accordance with the terms of this Agreement.

5. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report for work at the assigned time and location and agrees to provide immediate replacement.

6. In the performance of its duties the Contractor and all employees of the Contractor shall conduct themselves in accordance with the conditions of this Agreement and all applicable laws of the state in which the Services are to be performed.

7. Persons provided by the Contractor as Crossing Guards shall be trained in all applicable laws of the PAGE 138 of 403
state in which the Services are to be performed pertaining to general pedestrian safety in school crossing areas.

8. Crossing Guard Services (the “Services”) shall be provided by the Contractor at the designated locations on all days in which school is in session in the area under Principal’s jurisdiction. The Contractor also agrees to maintain communication with the designated schools to maintain proper scheduling.

9. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards with hand held Stop signs and any other safety equipment which may be necessary.

10. The Contractor shall at all times provide workers' compensation insurance covering its employees and shall provide and maintain liability insurance for Crossing Guard activities. The Contractor will provide to the Principal a Certificate of Insurance naming the Principal and its officials, officers and employees as additional insureds. Such insurance shall include commercial general liability with a combined single limit of not less than $1,000,000.00 per occurrence and in aggregate for property damage and bodily injury. Such insurance shall be primary with respect to any insurance maintained by the Principal and shall not call on the Principal's insurance contributions. Such insurance shall be endorsed for contractual liability and personal injury and shall include the Principal, its officers, agents and interest of the Principal. Such insurance shall not be canceled, reduced in coverage or limits or non-renewed except after thirty (30) days written notice has been given to the Principal.

11. Contractor agrees to defend, indemnify and hold harmless the Principal, its officers, employees, agents and representatives, from and against any and all actions, claims for damages to persons or property, penalties, obligations or liabilities (each a “Claim” and collectively, the “Claims”) that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the sole negligent acts or omissions, or willful misconduct, of Contractor, its agents, employees, subcontractors, representatives or invitees.
a) Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses including attorney's fees incurred in connection herewith.
b) In the event the Principal, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the sole negligence of Contractor hereunder, Contractor agrees to pay Principal, its officers, agents, or employees, any and all costs and expenses incurred by the Principal, its officers agents or employees in such action or proceeding, including, but not limited to, reasonable attorney's fees.
c) In the event that a court determines that liability for any Claim was caused or contributed to by the negligent act or omission or the willful misconduct of Principal, liability will be apportioned between Contractor and Principal based upon the parties’ respective degrees of culpability, as determined by the court, and Contractor’s duty to indemnify Principal will be limited accordingly.

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d) Notwithstanding anything to the contrary contained herein, Contractor’s indemnification obligation to Principal for Claims under this Agreement will be limited to the maximum combined aggregate of Contractor’s general liability and umbrella insurance policies in the amount of $6,000,000 (Six Million Dollars).

12. Either party shall have the right to terminate this Agreement by giving sixty (60) days written notice to the other party.

13. The Contractor shall not have the right to assign this Agreement to any other person or entity except with the prior written consent of the Principal.

14. The Principal agrees to pay the Contractor for the Services rendered pursuant to this Agreement the sum of thirty-six dollars and forty cents ($36.40) per hour, per Crossing Guard during the Initial Term.

It is understood that the cost for providing seven thousand five hundred ninety-six (7,596) hours of service shall not exceed two hundred seventy-six thousand four hundred ninety-four dollars ($276,494.40). For automatic renewals no less than (60) days before the expiration of the Initial Term, or the Renewal Term, as applicable, Contractor will notify Principal of its proposed hourly rate for the following 12-month period, which will be deemed accepted by Principal unless Principal notifies Contractor of its disagreement therewith, or its intent not to renew the Agreement, in writing, no less than thirty (30) days prior to the end of the Initial Term or the Renewal Term, as applicable. If Principal disagrees with Contractor’s proposed new hourly rate, but still wishes to renew the Agreement the parties will negotiate in good faith to reach mutual agreement on, and confirm in writing, the new hourly rate for the following 12-month period, prior to the expiration of the Initial Term or the Renewal Term, as the case may be.

15. Payment is due within thirty (30) days of receipt of Contractor’s properly prepared invoice.

16. Contractor may request a price increase during the term as a result of any legally-mandated increases in wages or benefits imposed in the state or municipality in which the Services are to be performed and to which Contractor’s employees would be subject. Contractor shall provide Principal with 60 days-notice of its request to increase pricing. Principal agrees to review and respond to said notice within 30 days of receipt.

17. This Agreement constitutes the complete and exclusive statement of the agreement among the parties with respect to the subject matter hereof and supersedes all prior written or oral statements among the parties, including any prior statements, warranties, or representations. This Agreement is binding upon and will inure to the benefit of the parties hereto and their respective heirs, administrators, executors, successors, and assigns. Each party hereto agrees that this Agreement will be governed by the law of the state in which the Services are to be performed, without regard to its conflicts of law provisions.

Any amendments, modifications, or alterations to this Agreement must be in writing and signed by all parties. There will be no presumption against any party on the ground that such party was responsible for preparing this Agreement or any part of it. Each provision of this Agreement is severable from the other provisions. If any provision of this Agreement is declared invalid or contrary to existing law, the inoperability of that provision will have no effect on the remaining provisions of the Agreement which will continue in full force and effect.
[SIGNATURES FOLLOW ON NEXT PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year written below.

PRINCIPAL CONTRACTOR

City of San Marino All City Management Services, Inc.

By_____________________________ By______________________________ Signature
_____________________________ _____________________________ Print Name and Title Print Name and Title

Date____________________________ Date____________________________ PAGE 141 of 403
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer DATE: June 26, 2026
SUBJECT: APPROVAL OF 1) CONTRACT AMENDMENT NO. 5 TO THE

PROFESSIONAL SERVICES AGREEMENT WITH DUDEK

FOR ENGINEERING SERVICES DURING CONSTRUCTION

FOR THE LIFT STATION IMPROVEMENT PROJECT,
EXTENDING THE TERM THROUGH JUNE 30, 2026 AND
INCREASING TOTAL COMPENSATION BY $10,000, 2)
CONTRACT AMENDMENT NO. 2 TO THE PROFESSIONAL

SERVICES AGREEMENT WITH Z&K CONSULTANTS FOR

CONSTRUCTION MANAGEMENT & INSPECTION SERVICES

FOR THE LIFT STATION IMPROVEMENT PROJECT,
EXTENDING THE TERM THROUGH DECEMBER 31, 2026, 3)

INCREASE THE AUTHORIZED CONSTRUCTION

CONTINGENCY FOR THE LIFT STATION IMPROVEMENT
PROJECT BY $127,600, BRINGING THE TOTAL
CONTINGENCY AMOUNT TO $227,600, 4) AUTHORIZE

THE PARKS AND PUBLIC WORKS DIRECTOR/CITY

ENGINEER TO APPROVE ASSOCIATED PROJECT CHANGE

ORDERS WITHIN THE AUTHORIZED CONTINGENCY
AMOUNT, 5) AUTHORIZE THE CITY MANAGER TO

EXECUTE THE AMENDMENTS ON BEHALF OF THE CITY,
AND 6) APPROPRIATE AN ADDITIONAL $145,231.60 TO
ACCOUNT #700-44-4600-8022 (LIFT STATION

IMPROVEMENTS) FROM THE SEWER ENTERPRISE FUND
Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
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STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community
Well-Maintained Infrastructure

BACKGROUND
The City owns and operates approximately 50 miles of gravity sewer pipelines and three (3) sewer lift stations located on Orlando Road, Avondale Road, and Monterey Road. In accordance with State Water Resources Control Board (SWRCB) requirements, the City maintains a Sewer System Management Plan (SSMP) and is responsible for providing adequate resources to operate, maintain, and rehabilitate the sewer system in order to prevent sanitary sewer overflows (SSOs).

As part of the City's 2019 Sewer System Management Plan update, a Sewer Condition Assessment (SCA) was completed to identify capital improvements necessary to maintain the long-term reliability of the wastewater collection system. The SCA identified significant deficiencies at all three City-owned sewer lift stations and recommended comprehensive rehabilitation of each facility. The Lift Station Improvement Project was subsequently incorporated into the City's Capital Improvement Program.

On January 10, 2024, the City Council awarded a construction contract to CWS Systems, Inc. (CWS) in the amount of $2,276,000 for rehabilitation of the Avondale, Monterey, and Orlando Lift Stations. The Council also approved a Professional Services Agreement with Z&K Consultants (Z&K) in the amount of $230,000 for construction management and inspection services and approved Amendment No. 3 to the Professional Services Agreement with Dudek for engineering support during construction.

Following contract award, the Contractor was authorized to begin administrative activities, including preparation of submittals and procurement of long-lead electrical equipment. Due to extended manufacturing lead times and coordination requirements associated with specialized electrical components, construction activities did not commence until April 11, 2025, approximately four months later than originally anticipated.

As construction progressed, numerous unforeseen conditions and project complexities were encountered that required substantial additional effort from the City's engineering and construction management teams. These included a significantly greater number of contractor submittals and requests for PAGE 143 of 403
information than anticipated, extensive coordination associated with control panel design revisions, additional construction progress meetings, utility coordination with Southern California Edison (SCE), and unforeseen electrical deficiencies discovered at all three lift stations.

On December 10, 2025, the City Council approved amendments extending the Dudek and Z&K Consultants agreements through June 30, 2026, due to these ongoing construction delays and unresolved site conditions. At that time, staff anticipated returning to the City Council with a comprehensive update regarding project schedule and budget impacts once the electrical issues and utility coordination efforts at the Avondale Lift Station were fully understood.

Since then, additional investigation and coordination with SCE confirmed that substantial electrical service upgrades are required at the Avondale Lift Station that must be completed before the original lift station rehabilitation work can proceed. As a result, the project schedule has been extended beyond June 2026 and additional professional services support is necessary to ensure successful project completion.

DISCUSSION
Project Status Update
The Lift Station Improvement Project is a critical wastewater infrastructure project designed to rehabilitate the City's three sewer lift stations and improve the long-term reliability of the wastewater collection system. While construction has progressed, the project has experienced significant schedule impacts resulting from unforeseen site conditions that could not have been reasonably identified during design.

Following the commencement of construction in April 2025, the Contractor and project team encountered several unforeseen electrical, operational, and utility-related issues at all three lift station sites. These conditions required additional engineering evaluation, utility coordination, design modifications, and construction oversight beyond what was anticipated in the original project scope.

One of the most significant challenges has been the discovery that portions of the existing electrical infrastructure serving the lift stations do not comply with current electrical code requirements. At the Orlando Lift Station, existing electrical service conductors and associated facilities required redesign and coordination with Southern California Edison (SCE) to establish a codecompliant service connection. Similar deficiencies were subsequently identified at Monterey and Avondale Lift Stations.

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At the Monterey Lift Station, the project team also discovered that the existing pump equipment was incompatible with the new control system specified as part of the rehabilitation improvements. Because the existing pump assembly was obsolete and replacement components were unavailable, a complete pump replacement was necessary. Although this resulted in additional design efforts and procurement lead times, construction at the Monterey Lift Station has since been completed successfully.

The most significant project impacts have occurred at the Avondale Lift Station. During construction, additional investigation revealed that the existing electrical service configuration could not support the planned improvements and did not satisfy current utility and code requirements.

Subsequent coordination with SCE determined that a new electrical service connection and supporting infrastructure must be installed before rehabilitation work can proceed.

SCE completed the required service design, which includes installation of approximately 164 linear feet of electrical conduit and construction of a new 200-amp electrical service pedestal. These improvements were not identified during design and therefore were not included in the original construction contract. The cost to complete the SCE-required improvements is $84,526.50.

Combined with previously approved change orders totaling $95,822.94, cumulative change order costs now total $180,349.44. In addition, SCE's cost to install the new meter, complete service connections, and energize the facility is $7,631.60.

As a result, construction activities at the Avondale Lift Station are currently paused pending approval of additional contingency authority. Approval of the requested contingency increase will allow the Contractor to proceed immediately with the required electrical improvements and maintain progress toward project completion.

Construction Contingency Increase
When the construction contract was awarded in January 2024, staff recommended a construction contingency equal to ten percent (10%) of the contract amount, or $227,600, due to the age and complexity of the existing wastewater facilities and the inherent uncertainty associated with rehabilitation of underground and operational infrastructure. The City Council ultimately approved a reduced contingency of $100,000.

To date, approved change orders totaling $95,822.94 have been necessary to address unforeseen electrical deficiencies, equipment compatibility issues, utility requirements, and other field conditions encountered during construction. The newly identified SCE-required electrical improvements at PAGE 145 of 403
the Avondale Lift Station will add an additional $84,526.50, bringing total known change order costs to $180,349.44.

The currently authorized contingency is insufficient to fund the required work and complete the project. Staff therefore recommends increasing the construction contingency by $127,600, resulting in a total contingency authority of $227,600, which is consistent with the contingency amount originally recommended by staff at the time of project award.

The requested increase is not associated with scope expansion or discretionary improvements. Rather, it is necessary to address unforeseen site conditions and utility requirements discovered during construction and to ensure completion of the originally approved project.

Professional Services Agreement Amendments
The unforeseen site conditions encountered during construction have also substantially increased the level of engineering support and coordination required to successfully deliver the project.

Since construction began, Dudek has provided services significantly beyond those originally anticipated, including review of an unusually high volume of contractor submittals and requests for information, evaluation of substitute equipment and materials, electrical service redesign efforts, utility coordination with SCE, field investigations, code compliance evaluations, pump replacement recommendations, bypass pumping reviews, startup coordination, and preparation of design modifications necessary to address unforeseen conditions.

As Engineer of Record, Dudek's continued involvement is essential to maintaining design continuity, resolving technical issues, and ensuring that completed improvements satisfy applicable regulatory and operational requirements. Staff therefore recommends approval of Amendment No. 5 extending the agreement through December 31, 2026 and increasing total compensation by $10,000 from $165,675 to $175,675 to provide continued engineering support through project completion.

Similarly, Z&K Consultants continues to provide construction management, inspection, documentation, contractor coordination, and project oversight services necessary to maintain construction progress and ensure quality control. Because project completion is now anticipated during the second half of 2026, staff recommends approval of Amendment No. 2 extending Z&K's agreement through December 31, 2026. No additional compensation is requested at this time.

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Approval of the proposed amendments will ensure continuity of professional services throughout the remainder of construction and project closeout and will avoid additional delays that could result from interruptions in engineering or construction management support.

Project Completion
Following completion of the SCE-required electrical improvements at the Avondale Lift Station, the Contractor will resume the remaining rehabilitation work at the facility. Construction completion is currently anticipated during the second half of 2026.

Although the project has experienced delays associated with unforeseen site conditions and utility requirements, the improvements remain necessary to address critical deficiencies identified in the City's Sewer Condition Assessment and to ensure long-term reliability, safety, and regulatory compliance of the City's wastewater collection system.

FISCAL IMPACT & PROCUREMENT REVIEW
The Approval of the proposed actions will:
• Increase the Dudek Professional Services Agreement by $10,000 for additional engineering support services during construction; • Increase the authorized construction contingency by $127,600, from $100,000 to $227,600, consistent with the original ten percent contingency recommended at project award; and
• Extend the terms of the Dudek and Z&K Consultants agreements through December 31, 2026.

Approval of the above actions plus the cost for SCE will also require a budget appropriation to the FY 2026-27 CIP budget of $145,231.60 to Account #700- 44-4600-8022 (Lift Station Improvements) from the Sewer Enterprise Fund to accommodate the requested professional services amendment and contingency increase. The project remains within available Sewer Enterprise Fund resources.

The requested amendments are necessary to address unforeseen site conditions encountered during construction and to ensure successful completion of this critical wastewater infrastructure project.

The Finance Director has reviewed this staff report for compliance with San Marino City Code §02.06.05.

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LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council 1) approve Amendment No. 5 with Dudek for engineering services during construction for the Lift Station Improvement Project, extending the term through December 31, 2026 and increasing total compensation by $10,000, 2) approve Amendment No. 2 with Z&K Consultants for construction management and inspection services for the Lift Station Improvement Project, extending the term through December 31, 2026, 3) increase the authorized construction contingency for the Lift Station Improvement Project by $127,600, bringing the total contingency amount to $227,600, 4) authorize the Parks and Public Works Director/City Engineer to approve associated project change orders within the authorized contingency amount, 5) authorize the City Manager to execute the amendments on behalf of the City, and 6) appropriate an additional $145,231.60 to account #700- 44-4600-8022 (Lift Station Improvements) from the Sewer Enterprise Fund. If the Council concurs, an appropriate motion would be:
“I move to 1) approve Amendment No. 5 with Dudek for engineering services during construction for the Lift Station Improvement Project, extending the term through December 31, 2026 and increasing total compensation by $10,000, 2) approve Amendment No. 2 with Z&K Consultants for construction management and inspection services for the Lift Station Improvement Project, extending the term through December 31, 2026, and 3) increase the authorized construction contingency for the Lift Station Improvement Project by $127,600, bringing the total contingency amount to $227,600, 4) authorize the Parks and Public Works Director/City Engineer to approve associated project change orders within the authorized contingency amount, 5) authorize the City Manager to execute the amendments on behalf of the City, and 6) appropriate and additional $145,231.60 to account #700-44-4600-8022 (Lift Station Improvements) from the Sewer Enterprise Fund.”

ATTACHMENTS

1. SCE Electrical Plan for the Avondale Lift Station

2. Contract Amendment No. 5 Request from Dudek

3. Draft Amendment No. 5 with Dudek

4. Original Agreement and Amendments No. 1, No. 2, No. 3 and No. 4 with Dudek

5. Draft Amendment No. 2 with Z&K Consultants

6. Original Agreement and Amendment No. 1 with Z&K Consultants PAGE 148 of 403
········ UNDERGROUND SERVICE ALERT Contact USA Dial 811 or 800-422-4133 www.digalert.org/contact SCOPE OF WORK: · METER & SERVICE CHANGE 200A PEDESTAL (FOR SEWER PUMP LIFT STATION) · REMOVE EXISTING METER & SERVICE · INSTALL NEW CABLE FROM V3494 TO NEW PEDESTAL NOTES: · LOCATED 1045 AVONDALE RD · TRUCK ACCESS: YES CIVIL NOTES: · ILB TO HOT TIE INTO VAULT NOTIFICATIONS: NONE SERVICE ORDER: 201166291 CUSTOMER CONTACT: AMBER SHAH 626-300-0787 CITY OF SAN MARINO ····· PAGE 149 of 403

Contract Amendment No. 5 - Lift Station Improvement Program Additional ESDC Support 1 June 15, 2026
Amber Shah, P.E.

Parks & Public Works Director/City Engineer
2200 Huntington Drive
San Marino, CA 91108
Subject: Lift Station Improvement Program – Contract Amendment No. 5 - Additional Engineering Services During Construction Support – Avondale LS
Dear Ms. Shah,
As discussed, Dudek is providing a proposal for additional budget to continue providing engineering services during construction for this project on an as-needed time and materials basis. As of November 2025, Dudek had exhausted our support budget for engineering services during construction (ESDC). Dudek’s electrical engineering subconsultant (DTN) still has a remaining $5,102 left in the electrical ESDC support budget.

Work Leading up to the Exhaustion of Contract Budget
Throughout the construction phase, there have been a number of unforeseen issues and complications that have resulted in Dudek and DTN providing more effort than what was initially anticipated. Below is a summary of several of the key issues that has resulted in the construction support services budget to be exhausted prior to the completion of the construction phase:

1. Material Submittals: The Contractor has submitted various items that do not meet the requirements of the Contract Documents to try and cut down on lead time and/or cost. Dudek’s original scope of work included review of 35 material submittals (inclusive of re-submittals). To date, Dudek’s team has reviewed 38 formal material submittals (inclusive of resubmittals). In addition to these formal submittals, the contract has submitted several informal submittals requesting Dudek’s team to provide a “preliminary review” before they submit the formal review.

2. Construction RFIs: Dudek’s original scope of work included review and response to 14 RFIs. The Contractor has submitted 18 formal RFIs to date (to be reviewed by Dudek’s team), which Dudek’s team has reviewed and addressed. In addition to the formal RFIs, the Contractor has reached out directly to Dudek and/or DTN on multiple occasions to informally ask questions. Due to the number of questions that the Contractor would ask Dudek’s team (without the submittal of a formal RFI), Dudek’s team has spent additional labor hours to help assist the Contractor outside of the original scope of work.

3. Control Panel Design Coordination: The first control panel design submittal that was submitted by the Contractor did not meet the requirements of the design. Multiple meetings were held to closely coordinate and reiterate the requirements of the control panels between Dudek’s team, the Contractor, the Construction Management team, and the control panel manufacturer. Following weeks of coordination, RFIs, and discussions, a factory site visit for control panel startup was scheduled by the Contractor, which Dudek and DTN both attended. During this factory site visit, the control panel was not completely built yet, therefore causing additional delays in the approval of the Contractor’s proposal control panel design.

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Contract Amendment No. 5 - Lift Station Improvement Program Additional ESDC Support – Avondale LS 2

4. Meetings: Dudek originally planned to attend 4 coordination meetings (30-minutes each). Dudek has attended 13 of the formally scheduled construction progress meetings to date.

5. Unforeseen Electrical Issues: Once construction began at the first lift station (Orlando LS), the Contractor and Construction Manager found an issue with the existing incoming electrical service wiring. The original installation of the electrical service at the facility was discovered to not meet current NEC code (in regard to the electrical service wiring into the electrical panel). Due to this issue, coordination had to be made with the electric utility company (SCE) to design for and provide a new, legal, meter/main service connection. This change also resulted in design modifications to the control panel operation which was addressed by DTN.

In addition to the electrical service upgrade at Orlando LS, additional similar issues were discovered at both Monterey LS and Avondale LS. At Monterey LS, the existing incoming electrical service wiring also did not meet current NEC code and would have to be upgraded and coordinated with SCE. In addition, it was discovered the existing pump motor at Monterey LS is obsolete and would not operate with the new control panel due to the change in the control panel design that the Contractor requested. Therefore, Dudek had to find a new pumping unit model to recommend to replace the existing pump in order to have an operable lift stations. Also note to furnish the new pumping unit has also required the schedule to be pushed due to the lead times associated with the production and delivery of the pump. At Avondale LS, the existing service meter and main will also have to be upgraded due to not meeting current NEC code.

As can be seen from these main issues during the construction phase, Dudek’s team has ended up providing more effort than anticipated during the construction phase to date, which is what has caused the Contract Amendment No. 3 budget to be exhausted. Based on the Contractor’s latest construction schedule, Construction activities at Monterey LS have been completed and Mobilization at Avondale LS has yet to begin.

Additional Labor Spent by Dudek
Note that since November 2025 Dudek has still continued to provide engineering support on occasion when requested and has refrained from billing due to the contract max being reached for Dudek labor. To date, Dudek has spent an additional $2,871 in labor to provide the following support tasks:
- Review of Submittal 029 for the new (resubmitted) ESSCO pumps at Monterey LS - Review and response to RFI 021 Pump Control Set Points - Review and coordination with DTN on Avondale electrical pedestal issue and SCE new pedestal requirements
- Review and coordination of resubmitted Avondale electrical pedestal (Submittal 030, 2 resubmittals for 3 submittals total)
- Review and response to Submittal 31 for the proposed Avondale Bypass Pumps and temporary bypass system
- Review and response to Contractor’s new proposed bypass plan (Contractor emailed bypass description, no formal submittal)
- Review and response to Contractor’s responses to Dudek’s review comments on new bypass system (Contractor emailed bypass description responses, no formal submittal) - Phone call coordination with Z&K to discuss Contractor’s proposed bypass system issues - Attendance of temporary bypass meeting on 04/30/2026 to answer additional bypassing questions - Review and response to Submittal 032 Avondale Emergency Contact List PAGE 151 of 403
Contract Amendment No. 5 - Lift Station Improvement Program Additional ESDC Support – Avondale LS 3 As such, a portion of this additional requested budget is intended to cover the overage of $2,871 that Dudek has already spent. The remaining amount of the additional requested budget will be used on an as-needed time and materials basis to provide additional ESDC support as well as preparation of the Record Drawings.

Record Drawing Preparation
Since the original intended budget allocated to prepare the Record Drawings has already been exhausted to assist in addressing the aforementioned construction issues summarized above, we have incorporated a small amount into this current amendment request. Following discussion with the City on 06/15/2026, the preparation of the electrical record drawings will consist of striking out the original electrical control schematics and control panel design and referencing the contractor’s provided control panel, MTS, and service pedestal shop drawing as-builts.

This will allow Dudek’s team to streamline the preparation of the record drawings while using the limited budget remaining. Therefore, Approximately $10,000 would be available for continued construction support services and record drawing preparation from Dudek, and approximately $5,102 would be available for continued construction support services from DTN.

Amendment No. 5 Request
To continue to provide support through the end of the construction phase, Dudek is providing this contract amendment request to add additional budget to Task 8 of the project. Note that our anticipated scope to continue to support the construction phase of the project is based on the same task descriptions provided under Task 8 in Contract Amendment No. 3. Since the number of additional RFIs, coordination meetings, and material submittals is unknown, Dudek is requesting that the additional budget can be charged to on an as-needed time and materials basis, not to exceed $10,000.

Budget Summary:

Original Project Budget: $73,075.00
Amendment 1 (Contract End Date Extension): $0.00
Amendment 2 (100% Design Changes): $47,100.00
Amendment 3 (ESDC): $45,472.00
Subtotal: $165,647.00
Amendment 5 Request: $10,000.00
New Contract Total: $175,647.00
Budget Remaining from Original Contract (DTN): $5,102
Based on this summary, Dudek plans to provide continued engineering construction services to support the City through the end of construction for the Lift Station Improvement Program Project.

Thank you for the opportunity to be of continued service to the City, if you have any questions or require any additional information, please do not hesitate to contact me at [email protected] or 760.479.4106. We look forward to speaking with you more about this project in the near future.

Respectfully Submitted,
Brandon Lacap, PE
Senior Project Manager
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Doc No. 2547482
AMENDMENT NO. 5 TO AGREEMENT BETWEEN THE CITY OF SAN MARINO

AND DUDEK
THIS AMENDMENT NO. 5 TO THE AGREEMENT (“Amendment No. 5”) by and between the CITY OF SAN MARINO (“City”) and Dudek a California corporation (“Consultant”) is effective as of June 26, 2026. City and Consultant are collectively referred to as the “Parties.”

RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services dated February 10, 2021 (“Original Agreement”) whereby Consultant agreed to provide those professional services specified in the Original Agreement.

B. City and Consultant entered into Amendment No. 1 to the Original Agreement between the City and Consultant dated June 9, 2022 to include an additional twelve months of services from July 1, 2022 through June 30, 2023.

C. City and Consultant entered into Amendment No. 2 to the Original Agreement between the City and Consultant dated May 10, 2023, increasing the compensation amount by $47,100 and to include an additional six months of services from July 1, 2023 through December 31, 2023.

D. City and Consultant entered into Amendment No. 3 to the Original Agreement between the City and Consultant dated January 10, 2024, increasing the compensation amount by $45,500 and to include an additional twenty-four months of services from January 1, 2024 through December 31, 2025.

E. City and Consultant entered into Amendment No. 4 to the Original Agreement between the City and Consultant dated December 10, 2025 to include an additional six months of services from January 1, 2026 through June 30, 2026.

F. City and Consultant now desire to amend the Original Agreement, as amended in accordance with Section 16 of the Agreement, increasing the compensation amount by $10,000 and to include an additional six months of service from July 1, 2026 to December 31, 2026.

TERMS

1. Contract Changes. The Original Agreement is amended as provided herein.

A. Section 2 of the Original Agreement is amended to read as follows:

2.0 Term
The term of this Agreement shall commence as of the Effective Date and shall continue through December 31, 2026, unless sooner terminated as provided in Section 5.0 of this Agreement.

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Doc No. 2453984
B. Section 3 of the Original Agreement is amended to read as follows:

3.0 Consultant’s Compensation
City will pay consultant in accordance with the fee schedule set forth in Exhibit B but in no event will the City pay more than $175,675. Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit B, unless otherwise approved by the City in writing. Pursuant to Section 2.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services greater than thirty thousand dollars ($30,000.00)

2. Continuing Effect of Agreement. Except as amended by Amendments No.1, No. 2, No. 3, No.4, and by this Amendment No. 5, all provisions of the Original Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 5, whenever the term “Agreement” appears in the Agreement, it shall mean the Original Agreement, as amended by Amendment No. 1, Amendment No. 2, Amendment No. 3, Amendment No. 4 and Amendment No. 5.

3. Authority. The persons executing this Amendment No. 5 on behalf of the Parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 5 on behalf of said party, (iii) by so executing this Amendment No. 5, such party is formally bound to the provisions of this Amendment No. 5, and (iv) the entering into this Amendment No. 5 does not violate any provision of any other agreement to which said party is bound.

IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 5 as of the date and year first hereinabove written.

City of San Marino Dudek
By:_____________________________ By:______________________________ Philippe Eskandar Signature
City Manager
______________________________
Print Name and Title
Date:____________________________ Date: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ________________________________ PAGE 155 of 403
Doc No. 2453984
Lizette Gurrero Joseph Montes
Acting City Clerk City Attorney
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Doc No. 2547482
AMENDMENT NO. 2 TO AGREEMENT BETWEEN THE CITY OF SAN MARINO

AND Z&K CONSULTANTS
THIS AMENDMENT NO. 2 TO THE AGREEMENT (“Amendment No. 2”) by and between the CITY OF SAN MARINO (“City”) and Z&K Consultants a California corporation (“Consultant”) is effective as of June 26, 2026. City and Consultant are collectively referred to as the “Parties.”

RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services dated January 10, 2024 (“Original Agreement”) whereby Consultant agreed to provide those professional services specified in the Original Agreement.

B. City and Consultant entered into Amendment No. 1 to the Original Agreement between the City and Consultant dated December 10, 2025 to include an additional six months of services from January 1, 2026 through June 30, 2026.

C. City and Consultant now desire to amend the Original Agreement, as amended in accordance with Section 16 of the Agreement, to include an additional six months of service from July 1, 2026 to December 31, 2026.

TERMS

1. Contract Changes. The Original Agreement is amended as provided herein.

A. Section 2 of the Original Agreement is amended to read as follows:

2.0 Term
The term of this Agreement shall commence as of the Effective Date and shall continue through December 31, 2026, unless sooner terminated as provided in Section 5.0 of this Agreement.

2. Continuing Effect of Agreement. Except as amended by Amendment No. 1, and by this Amendment No. 2, all provisions of the Original Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 2, whenever the term “Agreement” appears in the Agreement, it shall mean the Original Agreement, as amended by Amendment No. 1 and Amendment No. 2.

3. Authority. The persons executing this Amendment No. 2 on behalf of the Parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and (iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement to which said party is bound.

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Doc No. 2453984
IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 2 as of the date and year first hereinabove written.

City of San Marino Z&K Consultants
By:_____________________________ By:______________________________ Philippe Eskandar Signature
City Manager
______________________________
Print Name and Title
Date:____________________________ Date: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ________________________________ Lizette Gurrero Joseph Montes
Acting City Clerk City Attorney
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AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF SAN MARINO

AND Z&K CONSULTANTS
THIS AMENDMENT NO. 1 TO THE AGREEMENT (“Amendment No. 1”) by and between the CITY OF SAN MARINO (“City”) and Z&K Consultants Consultant”) is effective as of December 10, 2025. City and Consultant are collectively referred to as the “Parties.”

B. City and Consultant now desire to amend the Original Agreement C. City and Consultant now desire to amend the Original Agreement, in accordance with Section 16 of the Agreement to extend the term for an additional six months through June 30, 2026.

TERMS

1. Contract Changes. The Original Agreement is amended as provided herein.

A. Section 2.0 of the Original Agreement is amended to read as follows:

2.0 Term
The term of this Agreement shall commence on the effective date and shall continue through June 30, 2026 unless sooner terminated as provided in Section 5.0 of this Agreement.

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all provisions of the Original Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it shall mean the Original Agreement, as amended by Amendment No. 1.

3. Authority. The persons executing this Amendment No. 1 on behalf of the Parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this Amendment No. 1, such party is formally bound to the provisions of this Amendment No. 1, and (iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement to which said party is bound.

IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 1 as of the date and year first hereinabove written.

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City of San Marino Z&K Consultants
By:_____________________________ By:______________________________ Philippe Eskandar Signature
City Manager
______________________________
Print Name and Title
Date:____________________________ Date: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ________________________________ Alison Walker Joe Montes
City Clerk City Attorney
Crystal Fraire, President
December 11, 2025
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TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer DATE: June 26, 2026
SUBJECT: APPROVAL OF AMENDMENT NO. 1 TO

MAINTENANCE/JANITORIAL SERVICES AGREEMENT
WITH BASE HILL INC. EXTENDING THE TERM THROUGH
JUNE 30, 2027 AND INCREASING THE TOTAL CONTRACT
COMPENSATION BY $119,919

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Well-Maintained Infrastructure

BACKGROUND
The City utilizes contract janitorial and custodial services to provide afterhours cleaning of City facilities, including the City Hall campus, Crowell Public Library, San Marino Community Center, Stoneman Building, and Lacy Park offices/Thurner House. To ensure competitive pricing and high-quality service delivery, the City issued a Request for Quotes (RFQ) on January 30, 2024 for a multi-year maintenance agreement for janitorial and custodial services.

Following the qualifications-based selection process, the City Council approved an agreement with Base Hill Inc. on April 10, 2024, finding the company to be the most qualified vendor and best overall value for the City.

The current agreement is scheduled to expire on June 30, 2026. However, it includes provisions allowing the City to exercise up to two (2) one-year extension options at its discretion. Staff recommend that the City Council approve the first one-year extension, extending the agreement through June 30, 2027.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
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DISCUSSION
Base Hill Inc. commenced services for the City in May 2024 and has consistently demonstrated a high level of professionalism, responsiveness, and attention to detail in the performance of its contractual obligations.

Throughout the term of the agreement, the company has maintained City facilities in a clean and well-presented condition and has responded promptly and effectively to service requests. In addition to providing routine janitorial services, Base Hill has proactively coordinated and completed its semi-annual floor maintenance program, including floor cleaning and waxing at various City facilities. These efforts have significantly improved the appearance and preservation of City-owned buildings and have contributed to maintaining a high standard of facility upkeep.

Based on the company’s performance, responsiveness, and overall service quality, staff believe that extending the term of the agreement for one year through June 30, 2027 and increasing the total contract compensation by $119,919 from $241,110 to $361,029 is in the City’s best interest. Exercising the first one-year extension will ensure continuity of service, avoid disruptions to facility operations, and allow the City to continue receiving reliable janitorial services from a proven provider.

Additionally, exercising the extension option will avoid the staff time and administrative costs associated with conducting a new competitive procurement process at this time. Given Base Hill’s satisfactory performance and the favorable pricing established through the 2024 solicitation process, staff believe that extending the agreement represents the most efficient and cost-effective approach for maintaining janitorial services while preserving the City’s option to evaluate the second extension year or pursue a new procurement process in the future.

FISCAL IMPACT & PROCUREMENT REVIEW
The City’s adopted FY 2026-27 budget includes $133,185 within the Building Repair and Maintenance Division (Account #101-53-4150-0000) for janitorial services. Approval of Amendment No. 1 will increase the total compensation amount under the agreement by $119,919 for the extension period. Sufficient funding has been budgeted, and no additional appropriation is required.

The proposed amendment is consistent with the terms of the original agreement, which authorized the City to exercise up to two (2) one-year extension options.

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The Finance Director has reviewed this staff report for compliance with San Marino City Code §02.06.05.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommend that the City Council approve Amendment No. 1 to the Maintenance/Janitorial Services Agreement with Base Hill Inc., extending the term of the agreement through June 30, 2027, and increasing the total contract compensation by $119,919. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Amendment No. 1 to the Maintenance/Janitorial Services Agreement with Base Hill Inc., extending the term of through June 30, 2027, and increasing the total contract compensation by $119,919 and authorize the City Manager to execute the Agreement on behalf of the City, as well as one additional one year contract extension subject to City Council appropriation and satisfactory performance.”

ATTACHMENTS

1. Draft Amendment No.1 with Base Hill Inc.

2. Original Agreement with Base Hill Inc.

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Doc No. 2547482
AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF SAN MARINO AND BASE HILL INC.

THIS AMENDMENT NO. 1 TO THE AGREEMENT (“Amendment No. 1”) by and between the CITY OF SAN MARINO (“City”) and Base Hill Inc., (“Contractor”) is effective as of June 26, 2026. City and Contractor are collectively referred to as the “Parties.”

RECITALS
A. City and Contractor entered into that certain Agreement for Maintenance/Janitorial Services dated April 10, 2024 (“Original Agreement”) whereby Contractor agreed to provide those maintenance/janitorial services specified in the Original Agreement.

B. City and Contractor now desire to amend the Original Agreement, in accordance with Section 9.10 of the Agreement to include an additional twelve months of service from July 1, 2026 to June 30, 2027, and increase the total compensation amount by $119,919.

TERMS

1. Contract Changes. The Original Agreement is amended as provided herein.

A. Section 1.2 of the Original Agreement is amended to read as follows:

1.2 Term
Subject to the provisions of Section 8 (Termination) of this Agreement, the term of this Agreement is for 38 months commencing on the effective date, May 1, 2024, as referenced on the cover page.

B. Section 1.5 of the Original Agreement is amended to read as follows:

1.5 Compensation for Contractor’s Services
Lump sum of $361,029 with progress payments. Contractor will be compensated on a time and material basis for any additional work, including onetime porter services at City events. The total compensation, for both monthly services and additional work, shall not exceed $361,029 for the duration of the contract. City may adjust compensation for the services based on the year to year Consumer Price Index (CPI) percentage with a maximum increase of 5% (no limit on decrease) per year. Contactor shall provide a minimum of thirty (30) days written notice to City of any upcoming cost increase.

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Doc No. 2453984

IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 1 as of the date and year first hereinabove written.

City of San Marino Base Hill Inc.

By:_____________________________ By:______________________________ Philippe Eskandar, Signature
City Manager
______________________________
Print Name and Title
Date:____________________________ Date: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ________________________________ Lizette Guerrero Joe Montes
Acting City Clerk City Attorney
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TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer DATE: June 26, 2026
SUBJECT: APPROVAL OF AMENDMENT NO. 2 TO PROFESSIONAL

SERVICES AGREEMENTS WITH TRANSTECH ENGINEERS,
INC. AND HARTZOG & CRABILL INC., FOR ON-CALL

TRAFFIC ENGINEERING SERVICES, EXTENDING THE
TERM THROUGH JUNE 30, 2027 AND INCREASING THE
TOTAL CONTRACT COMPENSATION OF EACH BY $75,000

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Well-Maintained Infrastructure

BACKGROUND
Historically, the City has relied on professional on-call consultant services to provide specialized technical support in the areas of traffic engineering, traffic signal operations, transportation planning, and related services. This model allows the City to maintain a lean staffing structure while expanding technical capabilities as needed to address operational demands, resident concerns, traffic studies, and capital improvement projects.

Following the expiration of a previous traffic engineering consulting agreement, the City issued a Request for Proposals (RFP) on December 8, 2022, for multi-year on-call traffic engineering services. On January 23, 2023, six (6) firms submitted proposals, and staff conducted a qualifications-based evaluation and interview process to identify the firms best qualified to serve the City's needs. Based on that process, the City Council approved Professional Services Agreements with Transtech Engineers, Inc. (Transtech) and Hartzog & Crabill, Inc. (HCI) on June 14, 2023.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
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The agreements established an initial three-year term through June 30, 2026, with options for up to two (2) one-year extensions. The original agreements provided annual not-to-exceed compensation amounts of $50,000 for Transtech and $25,000 for HCI.

Since execution of the agreements, both consultants have provided ongoing support for traffic engineering studies, traffic signal operations, development review activities, responses to resident concerns, and implementation of transportation-related capital improvement projects. Due to increased workload demands and the growing number of traffic-related studies and projects, the City Council approved Amendment No. 1 on November 13, 2024, increasing the annual compensation limits for both firms to $75,000 per fiscal year for Fiscal Years (FY) 2024-25 and 2025-26.

The current agreements are scheduled to expire on June 30, 2026. Staff now recommends approval of Amendment No. 2 to exercise the first available oneyear extension through June 30, 2027, and increase the total not-to-exceed compensation of each agreement by $75,000 to provide sufficient capacity for anticipated traffic engineering services during the extended term.

DISCUSSION
The City continues to rely on professional on-call consultant services to supplement internal resources and provide specialized expertise in traffic engineering, transportation planning, traffic signal operations, and implementation of transportation-related capital improvement projects. These services are provided on an as-needed basis to address operational demands, support Council priorities, respond to community concerns, and facilitate timely project delivery.

The scope of services includes, but is not limited to:
a) Traffic engineering, traffic analysis, and transportation planning studies; b) Analysis of existing and projected traffic conditions, intersection operations, traffic calming measures, and traffic data collection; c) Traffic control device studies and design, including signage, traffic signals, pavement markings, lighted crosswalks, and flashing beacon systems;
d) Pedestrian, bicycle, and school route studies;
e) Review of traffic impacts associated with private development projects; f) Preparation of traffic signal, signage, and pavement marking plans, specifications, and cost estimates;
g) Traffic safety studies, collision analysis, engineering surveys, and responses to resident inquiries;
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h) Traffic engineering support and technical coordination with the Police Department;
i) Attendance at City Council, Public Safety Commission, and other public meetings as needed; and
j) Preparation and implementation of traffic signal timing plans.

Over the past three years, Transtech and HCI have provided responsive and reliable service in support of numerous City initiatives. Their work has included evaluation of traffic conditions and traffic signal operations, studies requested by the Traffic Task Force, review of development projects, responses to resident requests, and technical support for the City's transportation improvement initiatives.

Several Capital Improvement Program (CIP) projects requiring traffic engineering services are currently underway or planned, including the Annual Striping, Signing, and Marking Program, Citywide Traffic Improvements Priority Initiative, and Measure R SR-710 North Mobility Improvement Projects. Additional traffic engineering support is also anticipated for ongoing resident requests, traffic safety evaluations, signal timing modifications, and development review activities.

Given the volume of ongoing and anticipated work, staff recommends exercising one (1) of the two available one-year extension options for both agreements and increasing the total not-to-exceed compensation of each agreement by $75,000 for FY 2026-27. Extending the existing agreements will provide continuity of service, preserve institutional knowledge developed by both firms, and allow the City to continue utilizing consultants that are familiar with San Marino's traffic network, operational needs, and ongoing transportation initiatives.

The proposed amendments will provide sufficient capacity to address current workloads, support planned capital projects, respond to unforeseen traffic engineering needs, and maintain continuity of service while avoiding the time and administrative costs associated with initiating a new procurement process at this time.

FISCAL IMPACT & PROCUREMENT REVIEW
Funding for on-call traffic engineering services is included in the FY 2026-27 adopted operating and capital budgets for the Parks and Public Works Department. Funding is available within the Administration Division budget for traffic engineering services and within various Capital Improvement Program project budgets for traffic engineering work associated with project delivery.

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Consultant services will continue to be utilized on an as-needed basis and paid only for authorized work performed. Approval of the proposed amendments will increase the total not-to-exceed compensation by $75,000 for each consultant, for a combined increase of $150,000 from $375,000 to $525,000 total not-to-exceed amount over the four-year term. Sufficient appropriations are available within the adopted FY 2026-27 operating and capital budgets to support the proposed amendments.

The proposed amendments are consistent with the terms of the original agreements, which authorized the City to exercise up to two (2) one-year extension options.

The Finance Director has reviewed this staff report for compliance with San Marino City Code §02.06.05.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council approve Amendments No. 2 to the professional services agreements with Transtech Engineers, Inc. and Hartzog & Crabill, Inc. to exercise one (1) additional one-year extension of each agreement through June 30, 2027 and increase the total not-to-exceed compensation of each agreement by $75,000. If the City Council concurs with staff's recommendation, the following motion would be appropriate:
“I move to approve Amendment No. 2 to the Professional Services Agreements with Transtech Engineers, Inc. and Hartzog & Crabill, Inc., extending the term through June 30, 2027, and increasing the total contract compensation of each by $75,000 and authorize the City Manager to execute the Agreements on behalf of the City, as well as one additional one year contract extension each subject to City Council appropriation and satisfactory performance.”

ATTACHMENTS

1. Draft Amendment No.2 with Transtech Engineers, Inc.

2. Amendment No. 1 with Transtech Engineers, Inc.

3. Original Agreement with Transtech Engineers, Inc.

4. Draft Amendment No. 2 with Hartzog & Crabill Engineers, Inc.

5. Amendment No. 1 with Hartzog & Crabill Engineers, Inc.

6. Original Agreement with Hartzog & Crabill Engineers, Inc.

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Doc No. 2547482
AMENDMENT NO. 2 TO AGREEMENT BETWEEN THE CITY OF SAN MARINO AND TRANSTECH ENGINEERS, INC.

THIS AMENDMENT NO. 2 TO THE AGREEMENT (“Amendment No. 2”) by and between the CITY OF SAN MARINO (“City”) and TRANSTECH ENGINEERS, INC. a California corporation (“Consultant”) is effective as of June 26, 2026. City and Consultant are collectively referred to as the “Parties.”

RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services dated June 14, 2023 (“Original Agreement”) whereby Consultant agreed to provide those professional services specified in the Original Agreement.

B. City and Consultant amended the Original Agreement, as amended by in accordance with Section 16 of the Agreement to increase the compensation amount by $25,000 per fiscal year, beginning in FY 2024-25 ($50,000 total).

C. City and Consultant now desire to amend the Original Agreement, as amended in accordance with Section 16 of the Agreement to increase the total compensation amount by $75,000 and to include an additional twelve months of services from July 1, 2026 to June 30, 2027.

TERMS

1. Contract Changes. The Original Agreement is amended as provided herein.

A. Section 2 of the Original Agreement is amended to read as follows:

2.0 Term
Subject to the provisions of Section 5.0 (Termination) of this Agreement, the term of this Agreement is for 48 months commencing on the effective date, June 14, 2023, as referenced on the cover page.

B. Section 3 of the Original Agreement is amended to read as follows:

3.0 Consultant’s Compensation
City will pay consultant in accordance with the fee schedule set forth in Exhibit B but in no event will the City pay more than $275,000 over the total duration of the contract or more than $75,000 per fiscal year (period between July 1 and June 30) beginning in Fiscal Year 2024-25. Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit B, unless otherwise approved by the City in writing. Pursuant to Section 2.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services greater than thirty thousand dollars ($30,000.00) PAGE 269 of 403
Doc No. 2453984

IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 2 as of the date and year first hereinabove written.

City of San Marino Transtech Engineers, Inc.

By:_____________________________ By:______________________________ Philippe Eskandar Signature
City Manager
______________________________
Print Name and Title
Date:____________________________ Date: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ________________________________ Lizette Gurrero Joseph Montes
Acting City Clerk City Attorney
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Doc No. 2547482
AMENDMENT NO. 2 TO AGREEMENT BETWEEN THE CITY OF SAN MARINO AND HARTZOG & CRABILL, INC.

THIS AMENDMENT NO. 2 TO THE AGREEMENT (“Amendment No. 2”) by and between the CITY OF SAN MARINO (“City”) and HARTZOG & CRABILL, INC. a California corporation (“Consultant”) is effective as of June 26, 2026. City and Consultant are collectively referred to as the “Parties.”

B. City and Consultant amended the Original Agreement, as amended by in accordance with Section 16 of the Agreement to increase the compensation amount by $50,000 per fiscal year, beginning in FY 2024-25 ($100,000 total).

C. City and Consultant now desire to amend the Original Agreement, as amended by in accordance with Section 16 of the Agreement to increase the total compensation amount by $75,000 and to include an additional twelve months of service from July 1, 2026 to June 30, 2027.

TERMS

1. Contract Changes. The Original Agreement is amended as provided herein.

A. Section 2 of the Original Agreement is amended to read as follows:

B. Section 3 of the Original Agreement is amended to read as follows:

3.0 Consultant’s Compensation
City will pay consultant in accordance with the fee schedule set forth in Exhibit B but in no event will the City pay more than $250,000 over the total duration of the contract or more than $75,000 per fiscal year (period between July 1 and June 30) beginning in FY 2024-25. Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit B, unless otherwise approved by the City in writing.

Pursuant to Section 2.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services greater than thirty thousand dollars ($30,000.00) PAGE 293 of 403
Doc No. 2453984

2. Continuing Effect of Agreement. Except as amended by Amendment No. 1 and by this Amendment No. 2, all provisions of the Original Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 2, whenever the term “Agreement” appears in the Agreement, it shall mean the Original Agreement, as amended by Amendment No. 1 and Amendment No. 2.

IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 2 as of the date and year first hereinabove written.

City of San Marino Hartzog & Crabill, Inc.

PROFESSIONAL SERVICES AGREEMENT
between
The City of San Marino
2200 Huntington Drive
San Marino, CA 91108
&
HARTZOG & CRABILL , INC.
17852 E. 17TH STREET, SUITE 101
TUSTIN, CA 92780
This Professional Service Agreement (“the Agreement”) is made as of June 14, 2023 (the “Effective Date”), by and between HARTZOG & CRABILL, INC. (“Consultant”), a California corporation, and the City of San Marino (“City”), a California municipal corporation, (collectively, “the Parties”).

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RECITALS
A. City desires certain professional services as specified in this Agreement.

B. Consultant represents that it is qualified and able to provide City with such services.

NOW THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows:

AGREEMENT

1.0 Scope of Services

1.1. Consultant shall provide those services (“Services”) set forth in the attached Exhibit A.

1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local laws, ordinances, codes, and regulations.

1.4. Consultant shall not be compensated for any work performed unless it is specified in Exhibit A or City authorizes such work in advance and in writing. Any work so authorized by City shall become part of the Services for purposes of this Agreement.

2.0 Term
The term of this Agreement shall commence as of the Effective Date and shall continue through June 30, 2026 unless sooner terminated as provided in Section 5.0 of this Agreement. City may exercise up to two (2) 1-year extensions contingent on an annual appropriation of budget by the City Council and Consultant’s satisfactory performance.

3.0 Consultant’s Compensation
City will pay Consultant in accordance with the fee schedule set forth in Exhibit B but in no event will the City pay more than $75,000 total or more than $25,000 per fiscal year (period between July 1 and June 30). Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit B, unless otherwise approved by City in writing.

Pursuant to Section 02.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services greater than thirty thousand dollars ($30,000.00). 2 of 14
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4.0 Method of Payment

4.1. Consultant shall submit to City monthly invoices for all services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the services were rendered and shall describe in detail the services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed for each day in the period. City will pay Consultant all undisputed charges within 30 days of receiving Consultant’s invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other required or authorized deductions from payments made to Consultant.

4.2. Upon 24-hour notice from City, Consultant shall allow City or City’s agents or representatives to inspect at Consultant’s offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. City’s rights under this Section 4.2 shall survive for two years following the expiration or earlier termination of this Agreement.

5.0 Termination

5.1. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least five (5) calendar days before the termination is to be effective.

5.2. Consultant may terminate this Agreement for cause in the event City fails to cure a default under this Agreement within thirty (30) days after Consultant has given City notice of such default.

5.3. Upon termination of this Agreement, Consultant shall cease all work under this Agreement and deliver to City all materials, reports, documents, notes or other written materials compiled through the last working day this Agreement is in effect. City shall pay Consultant for all services satisfactorily rendered through the last working day this Agreement is in effect; provided that in no event, including but not limited to termination, shall Consultant be entitled to receive more than the maximum compensation set forth in Section 3. Neither party shall have any other claim against the other party by reason of termination pursuant to this Section 5.0.

6.0 Reports, Information and Work Product

6.1. Consultant shall deliver to City: (1) any reports on the status of the Services upon City’s request and in such time and in such form as City may require; and (2) all material furnished to Consultant by City upon City’s request and/or upon the expiration or termination of this Agreement.

6.2. Unless the Parties agree in writing, all draft and final reports, documents, and other written material, and any and all images, ideas, concepts, designs including without limitation any website designs, source code, object code, electronic data and files, and/or other media whatsoever created or developed by Consultant in the performance of this Agreement (collectively, “Work Product”) shall be considered to be “works made PAGE 299 of 403
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for hire” for the benefit of City. All Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made.

Consultant shall not obtain or attempt to obtain copyright protection as to any of the Work Product. Consultant hereby assigns to City all rights of ownership to the Work Product, including but not limited to any and all related intellectual property and proprietary rights that are not otherwise vested in the City pursuant to this paragraph.

6.3. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals necessary to the production of the Work Product, and that upon final payment, City shall have full legal title to the Work Product, and full legal authority and the right to use and reproduce the Work Product for any purpose.

Consultant shall defend, indemnify, and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of city officials, harmless from any loss, claim, or liability in any way related to a claim that any use by the City of any of the Work Product violates federal, state, or local laws, or any contractual provisions, or any rights or laws relating to trade names, licenses, franchises, copyrights, patents, or other means of protecting intellectual property rights, and/or interests in products, ideas, or inventions.

Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret, or trademarked documents, materials, equipment, devices, or processes in connection with its provision of the Work Product produced under this Agreement. If any use by city of any of the Work Product or other deliverables is held to constitute an infringement and the use of any of the same is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using such Work Product and/or other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (b) modify the Work Product and other deliverables so that they become non-infringing while remaining in compliance with the requirements of this Agreement.

6.4. Consultant’s obligations under this Section 6.0 shall survive the expiration or termination of this Agreement.

7.0 Party Representatives

7.1. City’s representative for purposes of this Agreement is the City Manager or the person designated in writing by the City Manager. The City Manager’s designee may exercise the authority of the City Manager provided in this Agreement excepting approval of any expenditure that would exceed a total compensation allowed under the Agreement.

7.2. Gerald Stock is Consultant’s representative for purposes of this Agreement.

8.0 Notices

8.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United PAGE 300 of 403
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States Mail, first class postage prepaid and addressed to the party at the following addresses:

To City: City of San Marino
2200 Huntington Drive
San Marino, California 91108
Attn: City Manager
To Consultant: HARTZOG & CRABILL, INC.
17852 E. 17th Street, Suite 101
Tustin, CA 92780
Attn: Gerald Stock

8.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

9.0 Independent Consultant

9.1. Consultant is an independent contractor and not an employee of City. All services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to:
social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

9.2. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from Consultant’s personnel practices.

City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

All duties of Consultant under this Section 9.2 shall survive termination of this Agreement.

9.3. In the event that Consultant provides any of the Services by or through any employee or any person whose work under this Agreement becomes cause for any payment or contribution required by law, including but not limited to the California Public Employees' Pension Reform Act (PEPRA), to the Public Employee Retirement System, Consultant shall be solely responsible for all such payments or contributions. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of PAGE 301 of 403
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any nature to the extent arising from Consultant’s failure to make any such payment or contribution. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. All duties of Consultant under this Section 9.3 shall survive termination of this Agreement.

10.0 Subcontractors
Unless otherwise specified in Exhibit A, no portion of this Agreement shall be subcontracted without the prior written approval of the City Manager. Consultant is fully responsible to City for the performance of any and all subcontractors, if any.

11.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of City Manager. Any purported assignment without such consent shall be void and without effect.

12.0 Insurance

12.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements, including but not limited to additional insured endorsements, effecting coverage required by this Agreement on forms satisfactory to City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City, if requested.

All certificates and endorsements shall be received and approved by City before work commences. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

12.2. Consultant shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement. Insurance is to be placed with insurers licensed to do business in California with a current A.M. Best’s rating no less than A:VIII unless otherwise approved in writing by City. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability Coverage form (CG 0001); (2) Workers’ Compensation: Consultant shall maintain Workers’ Compensation insurance as required by the State of California and Employer’s Liability insurance; (3) Automobile Liability:

Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and, (4) Professional Liability: Insurance Services Office Professional Liability Coverage form RHIC 6101. Consultant shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this PAGE 302 of 403
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Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Workers’ Compensation: Consultant shall maintain Workers’ Compensation insurance as required by the State of California and Employer’s Liability insurance with limits of at least $1,000,000) per occurrence; (3) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (4) Professional Liability: $1,000,000 per claim/aggregate.

12.3. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by City to state: (1) coverage shall not be suspended, voided, reduced or canceled by Consultant except after 30 days prior written notice by First Class US mail has been given to City; (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to City, its directors, officials, or officers; (3) coverage shall be primary insurance as respects City, its directors, officials, officers, employees, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of Consultant’s scheduled underlying coverage and that any insurance or self-insurance maintained by City, its directors, officials, officers, employees, and volunteers shall be excess of Consultant’s insurance and shall not be called upon to contribute with it; (4) for general liability insurance, that City, its directors, officials, officers, employees, and volunteers shall be covered as additional insureds with respect to the services or operations performed by or on behalf of Consultant, including materials, parts or equipment furnished in connection with such work; and (5) for automobile liability, that City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by Consultant or for which Consultant is responsible.

12.4. All insurance required by this Section shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to City, its directors, officials, officers, employees, and volunteers.

12.5. Any deductibles or self-insured retentions shall be declared to and approved by the City Manager. Consultant agrees that, at the option of the City Manager, either:
(1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its directors, officials, officers, employees, and volunteers; or (2) Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims, and administrative and defense expenses.

12.6. Consultant waives any right to subrogation that any insurer of Consultant may acquire by virtue of payment of any loss under the policies required by this Agreement. Consultant shall obtain any endorsement that may be necessary to affect this waiver of subrogation.

13.0 Indemnification, Hold Harmless, and Duty to Defend

13.1. Indemnity for Design Professional Services. To the maximum extent permitted by law, and to the extent caused by the acts or omissions of Consultant or its PAGE 303 of 403
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employees in connection with the performance of design professional services under this Agreement, Consultant shall hold harmless and indemnify City, and its officials, officers, and employees serving as independent contractors in the role of City officials (collectively, “Indemnitees”), with respect to claims, demands, causes of action, costs, expenses liability, loss, damage or injury in law or equity, to property or persons, including wrongful death, the payment of all consequential damages, reasonable attorneys’ fees and other related costs and expenses (collectively, “Claims” hereinafter), including but not limited to Claims relating to death or injury to person and injury to property, that arise out of, pertain to, or relate to in whole or in part to the negligence, recklessness, or willful misconduct of Consultant or any of its officers, employees, or subcontractors, in the performance of its design professional services under this Agreement. With respect to such Claims, Consultant shall, at its own cost, expense, and risk, defend Indemnitees in action or actions field in connection with Claims with counsel of Indemnitees’ choice, and shall pay and satisfy judgment, award, or decree that may be rendered against Indemnitees to the extent cause by the acts or omissions of Consultant or its employees, as determined by judicial decision or agreement of the parties.

13.2. Other Indemnities. In connection with claims, demands, damages, liabilities, losses, costs or expenses, including reasonable attorneys’ fees and costs of defense (collectively, “Damages” hereinafter) not covered by Subsection 13.1, Consultant agrees to the maximum extent permitted by law, defend, indemnify, and hold Indemnitees free and harmless from claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in manner arising out of or incident to acts or omissions of Consultant or its employees, in connection with the performance of this Agreement, including the payment of consequential damages and attorneys’ fees and other related costs and expenses, except for such loss or damage arising from the sole negligence or willful misconduct of City.

With respect to such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or instituted against Indemnitees, Consultant shall defend Indemnitees, at Consultant’s own cost, expense, and risk, and shall pay and satisfy judgment, award, or decree that may be rendered against Indemnitees. Consultant shall reimburse City and its directors, officials, officers, and/or employees, for legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, City, its directors, officials, officers, or employees. All duties of Consultant under this Section shall survive termination of this Agreement

13.3. Consultant must obtain executed indemnity agreements with provisions identical to those in Sections 13.1 and 13.2 from each subcontractor or other person or entity involved by, for, with or on behalf of Consultant in the performance of the Services.

If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless, and defend the Indemnitees from and against Claims in law or equity, whether actual, alleged, or threatened, arising or claimed to arise out of, pertaining to, or relating to the acts or omissions of Consultant’s subcontractor, its officers, employees, subcontractors, materialmen, contractors, or their respective officers, or employees (or entity or individual that Consultant’s subcontractor shall bear the legal PAGE 304 of 403
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liability thereof) in the performance of this Agreement, except for Claims arising from the negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties.

14.0 Equal Opportunity
Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non-discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

15.0 Labor Certification

15.1. By its signature hereunder, Consultant certifies it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code. Consultant shall provide evidence of such coverage before commencing the performance of the Services.

15.2. Consultant certifies that in the performance of this Services, Consultant shall not, in any manner, employ any person or contract with any person so that any Services so performed by such person would be subject to the workers’ compensation laws of the State of California unless and until Consultant gives City a certificate of consent to self-insure, or a certificate of Workers' Compensation Insurance Coverage.

15.3. In the event Consultant hires a subcontractor who has employees to perform the Services or any part thereof, then Consultant shall either require the subcontractor to obtain Workers’ Compensation Insurance Coverage, or must obtain Workers’ Compensation Insurance Coverage for the subcontractor’s employees.

15.4. Any Workers’ Compensation Insurance Coverage required by or for this Agreement shall be endorsed with a waiver of subrogation in favor of City for all work performed by Consultant, its employees, its agents, and its subcontractors.

16.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties.

17.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement.

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18.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of California.

19.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement.

20.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.

21.0 Headings
Headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement.

22.0 Force Majeure
Consultant shall not be liable for any failure to perform any obligation under this Agreement if Consultant presents that City in its sole judgment deems acceptable that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

23.0 Final Payment Acceptance Constitutes Release
Consultant’s acceptance of City’s final payment under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for the Services or anything done or furnished relating thereto. Neither City’s payment to Consultant nor approval of payment constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-contractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such or payment or approval be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors and agents.

24.0 Prohibited Interests; Conflict of Interest

24.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would PAGE 306 of 403
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conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services.

Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant “financially interested” (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained.

24.2. Consultant further maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift.

24.3. Consultant maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited “conflict of interest” under applicable laws as described in this subsection.

25.0 Attorneys’ Fees
If either party commences any legal, administrative, or other action against the other party arising out of or in connection with this Agreement, the prevailing party in such action shall be entitled to have and recover from the losing party all of its attorneys’ fees and other costs incurred in connection therewith.

26.0 Exhibits
Each exhibit referenced in this Agreement is hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control.

27.0 Corporate Authority

27.1. Each person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of Consultant and that by his or her execution, Consultant is formally bound to the provisions of this Agreement.

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Exhibit A
Scope of Services
Scope of Services found on following page
PAGE 309 of 403
Proposal for Multi-Year Professional Services for the City of San Marino, CA

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San Marino City CouncilJune 26, 2026

San Marino City Council
June 26, 2026