San Marino City Council
September 9, 2026

File No. 2736403

13. Contractor Personnel – Uniform/Badges/Identification:

Contractor warrants that all persons employed to provide service under this Contract have satisfactory past work records indicating their ability to accept the kind of responsibility under this Contract. All Contractor’s employees shall be required to wear uniforms, badges, or other means of identification which are to be furnished by Contractor and must be work at all times while working on County property. The assigned Deputy Purchasing Agent must be notified in writing, within seven (7) days of notification of award of Contract of the uniform and/or badges and/or other identification to be worn by employees prior to beginning work and notified in writing seven (7) days prior to any changes in this procedure.

14. Contractor’s Records:

Contractor shall keep true and accurate accounts, records, books and data which shall correctly reflect the business transacted by Contractor in accordance with generally accepted accounting principles. These records shall be stored in Orange County for a period of three (3) years after final payment is received from County. Storage of records in another county will require written approval from County of Orange assigned Deputy Purchasing Agent.

15. Conditions Affecting Work:

Contractor shall be responsible for taking all steps reasonably necessary to ascertain the nature and location of the work to be performed under this Contract and to know the general conditions which can affect the work or the cost thereof. Any failure by Contractor to do so will not relieve Contractor from responsibility for successfully performing the work without additional cost to County. County assumes no responsibility for any understanding or representations concerning the nature, location(s) or general conditions made by any of its officers or agents prior to the execution of this Contract, unless such understanding or representations by County are expressly stated in Contract.

16. Cooperative Contract:

This Contract is a cooperative contract and may be utilized by all County of Orange departments.

The provisions and pricing of this Contract may be extended to any Municipal, County, Public Utility, Hospital, Educational Institution, or any other non-profit or governmental organization. Governmental entities wishing to use this contract will be responsible for issuing their own purchase documents / price agreements, providing for their own acceptance, and making any subsequent payments. Contractor shall be required to include in any Contract entered into with another agency or entity that is entered into as an extension of this Contract a Contract clause that will hold harmless the County of Orange from all claims, demands, actions or causes of actions of every kind resulting directly or indirectly, arising out of, or in any way connected with the use of this Contract. Failure to do so will be considered a material breach of this Contract and grounds for immediate Contract termination. The cooperative entities are responsible for obtaining all certificates of insurance and bonds required. The County of Orange makes no guarantee of usage by other users of this Contract.

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County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403
A 2 percent rebate on Eligible Revenues will be paid to the County for any contracts the Contractor agrees to enter into with other entities under the provisions and pricing of this Contract. The Contractor shall provide quarterly Volume Sales Reports to the County about additional sales to other entities under the provisions and pricing of this Contract. The Reports shall include the ordering agency, detail of items sold including description, quantity, and price, and shall include all transactions pertaining to sales under the Contract provisions and pricing for that Reporting Period. Contractor shall provide the Volume Sales Reports regardless of whether or not any sales have been conducted. Failure of the Contractor to provide quarterly reports as required, may be deemed breach of the contract. A late penalty of 15 percent on the value of the rebate may be assessed to the Contractor for each month the payments are not received.

Subordinate contracts must be executed prior to the expiration or earlier termination of this Contract and may survive the expiration of this Contract up to a maximum of one year; however, in no case shall a subordinate contract exceed five (5) years in duration.

17. Data – Title To:

All materials, documents, data or information obtained from County data files or any County medium furnished to Contractor in the performance of this Contract will at all times remain the property of County.

Such data or information may not be used or copied for direct or indirect use by Contractor after completion or termination of this Contract without the express written consent of County. All materials, documents, data or information, including copies, must be returned to County at the end of this Contract.

18. Default – Re-Procurement Costs:

In case of Contract breach by Contractor, resulting in termination by County, County may procure the commodities and services from other sources. If the cost for those commodities and services is higher than under the terms of the existing Contract, Contractor will be responsible for paying County the difference between Contract cost and the price paid, and County may deduct this cost from any unpaid balance due Contractor. The price paid by County shall be the prevailing market price at the time such purchase is made.

This is in addition to any other remedies available under this Contract and under law.

19. Disputes – Contract:

The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute concerning a question of fact arising under the terms of this Contract is not disposed of in a reasonable period of time by the Contractor’s Project Manager and the County‘s Project Manager, as specified in Article titled “Notices" below, such matter shall be brought to the attention of the County DPA by way of the following process:

A. The Contractor shall submit to the agency/department assigned Deputy Purchasing Agent a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Contract, unless County, on its own initiative, has already rendered such a final decision.

B. The Contractor’s written demand shall be fully supported by factual information, and, if such demand involves a cost adjustment to Contract, Contractor shall include with the demand a written statement signed by a senior official indicating that the demand is made in good faith, that the Docusign Envelope ID: 66B81198-7190-4167-9EE0-14B72F061C12 PAGE 271 of 688
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Trash and Debris Capture Devices

File No. 2736403
supporting data are accurate and complete, and that the amount requested accurately reflects Contract adjustment for which Contractor believes County is liable.

Pending the final resolution of any dispute arising under, related to, or involving this Contract, Contractor agrees to diligently proceed with the performance of this Contract, including the delivery of commodities and/or provision of services. Contractor’s failure to diligently proceed shall be considered a material breach of this Contract.

Any final decision of County shall be expressly identified as such, shall be in writing, and shall be signed by County Deputy Purchasing Agent or his designee. If County fails to render a decision within 90 days after receipt of Contractor’s demand, it shall be deemed a final decision adverse to Contractor’s contentions.

Nothing in this section shall be construed as affecting County’s right to terminate Contract for cause or termination for convenience as stated in Article "Termination" herein.

20. Drug-Free Workplace:

Contractor hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. Contractor will:

A. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a)(1).

B. Establish a drug-free awareness program as required by Government Code Section 8355(a)(2) to inform employees about all of the following:

1. The dangers of drug abuse in the workplace;

2. The organization's policy of maintaining a drug-free workplace

3. Any available counseling, rehabilitation and employee assistance programs; and

4. Penalties that may be imposed upon employees for drug abuse violations.

C. Provide as required by Government Code Section 8355(a)(3) that every employee who works under this Contract:

1. Will receive a copy of the company's drug-free policy statement; and

2. Will agree to abide by the terms of the company's statement as a condition of employment under this Contract.

D. Failure to comply with these requirements may result in suspension of payments under Contract or termination of Contract or both, and Contractor may be ineligible for award of any future County contracts if County determines that any of the following has occurred:

1. Contractor has made false certification, or

2. Contractor violates the certification by failing to carry out the requirements as noted above.

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County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403

21. EDD Independent Contractor Reporting Requirements:

Effective January 1, 2001, County of Orange is required to file in accordance with subdivision (a) of Section 6041A of the Internal Revenue Code for services received from a “service provider” to whom County pays $600 or more or with whom County enters into a contract for $600 or more within a single calendar year.

The purpose of this reporting requirement is to increase child support collection by helping to locate parents who are delinquent in their child support obligations.

The term “service provider” is defined in California Unemployment Insurance Code Section 1088.8, subparagraph B.2 as “an individual who is not an employee of the service recipient for California purposes and who received compensation or executes a contract for services performed for that service recipient within or without the state.” The term is further defined by the California Employment Development Department to refer specifically to independent Contractors. An independent Contractor is defined as “an individual who is not an employee of the ... government entity for California purposes and who receives compensation or executes a contract for services performed for that ... government entity either in or outside of California.”
The reporting requirement does not apply to corporations, general partnerships, limited liability partnerships, and limited liability companies.

Additional information on this reporting requirement can be found at the California Employment Development Department website located at http://www.edd.ca.gov/Employer_Services.htm

22. Emergency/Declared Disaster Requirements:

In the event of an emergency or if Orange County is declared a disaster area by County, state or federal government, Contract may be subjected to unusual usage. Contractor shall service County during such an emergency or declared disaster under the same terms and conditions that apply during nonemergency/disaster conditions. The pricing quoted by Contractor shall apply to serving County’s needs regardless of the circumstances. If Contractor is unable to supply the goods/services under the terms of Contract, then Contractor shall provide proof of such disruption and a copy of the invoice for the goods/services from Contractor’s supplier(s). Additional profit margin as a result of supplying goods/services during an emergency or a declared disaster shall not be permitted. In the event of an emergency or declared disaster, emergency purchase order numbers will be assigned. All applicable invoices from Contractor shall show both the emergency purchase order number and Contract number.

23. Error and Omissions:

All reports, files and other documents prepared and submitted by Contractor shall be complete and shall be carefully checked by the professional(s) identified by Contractor as Project Manager and key personnel attached hereto, prior to submission to the County. Contractor agrees that County review is discretionary, and Contractor shall not assume that the County will discover errors and/or omissions. If the County discovers any errors or omissions prior to approving Contractor’s reports, files and other written documents, the reports, files or documents will be returned to Contractor for correction. Should the County or others discover errors or omissions in the reports, files or other written documents submitted by the Contractor after County approval thereof, County approval of Contractor’s reports, files or documents shall not be used as a defense by Contractor in any action between the County and Contractor, and the reports, files or documents will be returned to Contractor for correction.

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County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403

24. Equal Employment Opportunity:

Contractor shall comply with U.S. Executive Order 11246 entitled, “Equal Employment Opportunity” as amended by Executive Order 11375 and as supplemented in Department of Labor regulations (41 CFR, Part 60) and applicable state of California regulations as may now exist or be amended in the future.

Contractor shall not discriminate against any employee or applicant for employment on the basis of race, color, national origin, ancestry, religion, sex, marital status, political affiliation or physical or mental condition.

Regarding handicapped persons, Contractor will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. Contractor agrees to provide equal opportunity to handicapped persons in employment or in advancement in employment or otherwise treat qualified handicapped individuals without discrimination based upon their physical or mental handicaps in all employment practices such as the following: employment, upgrading, promotions, transfers, recruitments, advertising, layoffs, terminations, rate of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor agrees to comply with the provisions of Sections 503 and 504 of the Rehabilitation Act of 1973, as amended, pertaining to prohibition of discrimination against qualified handicapped persons in all programs and/or activities as detailed in regulations signed by the Secretary of the Department of Health and Human Services effective June 3, 1977, and found in the Federal Register, Volume 42, No. 68 dated May 4, 1977, as may now exist or be amended in the future.

Regarding Americans with disabilities, Contractor agrees to comply with applicable provisions of Title 1 of the Americans with Disabilities Act enacted in 1990 as may now exist or be amended in the future.

25. Headings:

The various headings and numbers herein, the grouping of provisions of this Contract into separate clauses and articles, and the organization hereof are for the purpose of convenience only and shall not limit or otherwise affect the meaning hereof.

26. News/Information Release:

Contractor agrees that it will not issue any news releases in connection with either the award of this Contract or any subsequent amendment of or effort under this Contract without first obtaining review and written approval of said news releases from County through County’s Project Manager.

27. Notices:

Any and all notices, requests, demands and other communications contemplated, called for, permitted, or required to be given hereunder shall be in writing with a copy provided to the assigned DPA, except through the course of the Parties’ Project Managers’ routine exchange of information and cooperation during the terms of the work and services. Any written communications shall be deemed to have been duly given upon actual in-person delivery, if delivery is by direct hand, or upon delivery on the actual day of receipt or no greater than four (4) calendar days after being mailed by US certified or registered mail, return receipt requested, postage prepaid, whichever occurs first. The date of mailing shall count as the first day. All communications shall be addressed to the appropriate party at the address stated herein or such other address as the Parties hereto may designate by written notice from time to time in the manner aforesaid.

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County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403
Contractor: G2 Construction Inc.

Attn: Eric Taylor
Address: 1352 E. Borchard Ave.

Santa Ana, CA 92705
Phone: 714-679-2550
Email: [email protected]
County's Project Manager: OC Public Works
Attn: Stephanie Gad
Address: 2301 N. Glassell St.

Orange, CA 92865
Phone: 714-955-0670
Email: [email protected]
cc: OCTA Environmental Cleanup Program (ECP) Manager
Attn: Alison Army
Address: 550 S. Main St.

Orange, CA 92868
Phone: 714-560-5537
Email: [email protected]
cc: OC Public Works/Procurement Services
Attn: Wayne Hsiao, County DPA
Docusign Envelope ID: 66B81198-7190-4167-9EE0-14B72F061C12 PAGE 275 of 688
County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403
Address: 601 North Ross Street
Santa Ana, CA 92701
Phone: (714) 667-9626
Email: [email protected]

28. Precedence:

Contract documents consist of this Contract and its exhibits and attachments. In the event of a conflict between or among Contract documents, the order of precedence shall be the provisions of the main body of this Contract, i.e., those provisions set forth in the recitals and articles of this Contract, and then the exhibits and attachments.

29. Subcontracting:

No performance of this Contract or any portion thereof may be subcontracted by Contractor without the express written consent of County. Any attempt by Contractor to subcontract any performance of this Contract without the express written consent of County shall be invalid and shall constitute a breach of this Contract.

In the event that the Contractor is authorized by the County to subcontract, this Contract shall take precedence over the terms of the Contract between Contractor and subcontractor, and shall incorporate by reference the terms of this Contract. The County shall look to the Contractor for performance and indemnification and not deal directly with any subcontractor. All work performed by a subcontractor must meet the approval of the County of Orange.

30. Termination – Orderly:

After receipt of a termination notice from County of Orange, Contractor may submit to County a termination claim, if applicable. Such claim shall be submitted promptly, but in no event later than 60 days from the effective date of the termination, unless one or more extensions in writing are granted by County upon written request of Contractor. Upon termination County agrees to pay Contractor for all services performed prior to termination which meet the requirements of Contract, provided, however, that such compensation combined with previously paid compensation shall not exceed the total compensation set forth in Contract. Upon termination or other expiration of this Contract, each party shall promptly return to the other party all papers, materials, and other properties of the other held by each for purposes of performance of Contract.

31. Usage:

No guarantee is given by County to Contractor regarding usage of this Contract. Usage figures, if provided, are approximations. Contractor agrees to supply services and/or commodities requested, as needed by County of Orange, at rates/prices listed in Contract, regardless of quantity requested.

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County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403

32. Usage Reports:

Contractor shall submit usage reports on an annual basis to the assigned Deputy Purchasing Agent of County of Orange user agency/department. The usage report shall be in a format specified by the user agency/department and shall be submitted 90 days prior to the expiration date of Contract term, or any subsequent renewal term, if applicable.

33. Project Manager, County:

The County shall appoint a Project Manager to act as liaison between the County and the Contractor during the term of this Contract. The County’s Project Manager shall coordinate the activities of the County staff assigned to work with the Contractor.

The County’s Project Manager shall have the right to require the removal and replacement of the Contractor’s Project Manager and key personnel. The County’s Project Manager shall notify the Contractor in writing of such action. The Contractor shall accomplish the removal within three (3) business days after written notice from the County’s Project Manager. The County’s Project Manager shall review and approve the appointment of the replacement for the Contractor’s Project Manager and key personnel. Said approval shall not be unreasonably withheld. The County is not required to provide any additional information, reason or rationale in the event it requires the removal of Contractor’s Project Manager from providing further services under the Contract.

34. Mandatory Kick-Off Meeting:

Upon award of the contract, the awarded vendor(s) may be required to attend a mandatory kick-off meeting with County representatives to discuss important information related to the scope of work, the contract, and the invoice payment process. A quarterly check-in meeting may be required to review any issues with the contract.

35. Prevailing Wage:

A. Prevailing Wage (Labor Code §1773): Pursuant to the provisions of Section 1773 et seq. of the California Labor Code, Contractor shall comply with the general prevailing rates of per diem wages and the general prevailing rates for holiday and overtime wages in this locality for each craft, classification, or type of worker needed to execute Contract. The rates are available from the Director of the Department of Industrial Relations at the following website: http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm. Contractor shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates. Contractor shall comply with the provisions of Sections 1775 and 1813 of the Labor Code.

B. Labor Code Requirements: Contractor and all Subcontractors shall comply with all applicable requirements of the Labor Code throughout the performance of Contract, including but not limited to the following:

C. Labor Code Notice: Contractor and all Subcontractors must comply with the requirements of Labor Code Section 1771.1(a), pertaining to registration of contractors pursuant to Section 1725.5.

Bids cannot be accepted from unregistered contractors except as provided in Section 1771.1. This Project is subject to compliance monitoring and enforcement by the Department of Industrial Docusign Envelope ID: 66B81198-7190-4167-9EE0-14B72F061C12 PAGE 277 of 688
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File No. 2736403
Relations. After award of the Contract, Contractor and each Subcontractor shall furnish electronic payroll records directly to the Labor Commissioner in the manner specified in Labor Code Section 1771.4.

D. Threshold Requirements for Prevailing Wages: Except for public works projects of one thousand dollars ($1,000) or less, not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work fixed as provided in this chapter, shall be paid to all workers employed on public works.

E. Wage Rates: Contractor shall post a copy of the wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the Board of Supervisors has obtained the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract from the Director of the Department of Industrial Relations. These rates are on file with the Clerk of the Board of Supervisors. Copies may be obtained at cost at the office of County's OC Public Works/OC Facilities & Asset Management/A&E Project Management or visit the website of the Department of Industrial Relations, Prevailing Wage Unit at www.dir.ca.gov/DLSR/PWD. The Contractor shall comply with the provisions of Sections 1774, 1775, 1776 and 1813 of the Labor Code.

F. Apprenticeship Requirements: The Contractor shall comply with Section 230.1(A), California Code of Regulations as required by the Department of Industrial Relations, Division of Apprenticeship Standards by submitting DAS Form to the Joint Apprenticeship Committee of the craft or trade in the area of the site.

G. Registration of Contractor: All contractors and subcontractors must comply with the requirements of Labor Code Section 1771.1(a), pertaining to registration of contractors pursuant to Section 1725.5. Bids cannot be accepted from unregistered contractors except as provided in Section 1771.1. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. After award of the contract, Contractor and each Subcontractor shall furnish electronic payroll records directly to the Labor Commissioner in the manner specified in Labor Code Section 1771.4.

H. Prevailing Wage and DIR Requirement: Awarding agencies are not required to submit the notice of contract award through DIR’s PWC-100 system on projects that fall within the small project exemption. The small project exemption applies for all public works projects that do not exceed:
• $25,000 for new construction, alteration, installation, demolition or repair • $15,000 for maintenance
If the project meets or exceeds these amounts, the County and the Contractor are required to register the project with the California Department of Industrial Relations.

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County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403
I. Payroll Records: Contractor and any Subcontractor(s) shall comply with the requirements of Labor Code Section 1776. Such compliance includes the obligation to furnish the records specified in Section 1776 directly to the Labor Commissioner in an electronic format, or other format as specified by the Commissioner, in the manner provided by Labor Code Section 1771.4.

The requirements of Labor Code Section 1776 provide, in summary:

1. Contractor and any Subcontractor(s) performing any portion of the work under this Contract shall keep an accurate record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor or any Subcontractor(s) in connection with the work.

2. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following:
a. The information contained in the payroll record is true and correct. b. The employer has complied with the requirements of Labor Code Sections 1771, 1811, and 1815 for any work performed by his or her employees in connection with the Contract.

3. The payroll records shall be certified and shall be available for inspection at the principal office of Contractor on the basis set forth in Labor Code Section 1776.

4. Contractor shall inform County of the location of the payroll records, including the street address, city and county, and shall, within five (5) working days, provide a notice of any change of location and address of the records.

5. Pursuant to Labor Code Section 1776, Contractor and any Subcontractor(s) shall have ten (10) days in which to provide a certified copy of the payroll records subsequent to receipt of a written notice requesting the records described herein. In the event that Contractor or any Subcontractor fails to comply within the ten (10) day period, he or she shall, as a penalty to County, forfeit one hundred dollars ($100), or a higher amount as provided by Section 1776, for each calendar day, or portion thereof, for each worker to whom the noncompliance pertains, until strict compliance is effectuated. Contractor acknowledges that, without limitation as to other remedies of enforcement available to County, upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement of the California Department of Industrial Relations, such penalties shall be withheld from progress payments then due Contractor. Contractor is not subject to a penalty assessment pursuant to this section due to the failure of a subcontractor to comply with this section.

6. Contractor and any Subcontractor(s) shall comply with the provisions of Labor Code Sections 1771 et seq., and shall pay workers employed on the Contract not less than the general prevailing rates of per diem wages and holiday and overtime wages as determined by the Director of Industrial Relations. Contractor shall post a copy of these wage rates at the job site for each craft, classification, or type of worker needed in the performance of this Contract, as well as any additional job site notices required by Labor Code Section 1771.4(b). Copies of these rates are on file at the principal office of County’s representative, or may be obtained Docusign Envelope ID: 66B81198-7190-4167-9EE0-14B72F061C12 PAGE 279 of 688
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File No. 2736403
from the State Office, Department of Industrial Relations (“DIR”) or from the DIR’s website at www.dir.ca.gov. If the Contract is federally funded, Contractor and any Subcontractor(s) shall not pay less than the higher of these rates or the rates determined by the United States Department of Labor.

36. Work Hour Penalty:

Eight (8) hours of labor constitute a legal day's work, and forty hours constitute a legal week's work.

Pursuant to Section 1813 of the Labor Code of the State of California, the Contractor shall forfeit to the County Twenty Five Dollars ($25) for each worker employed in the execution of this Contract by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than the legal day's or week's work, except that work performed by employees of said Contractor and subcontractors in excess of the legal limit shall be permitted without the foregoing penalty upon the payment of compensation to the workers for all hours worked in excess of eight (8) hours per day of not less than 1-1/2 times the basic rate of pay.

37. Wage Rate Penalty:

Contractor and any Subcontractor(s) shall comply with the provisions of Labor Code Section 1775.

Contractor and any Subcontractor(s) shall be subject to a penalty in an amount up to $200, or a higher amount as provided by Section 1775, for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates for any work done by Contractor or Subcontractor(s) under Contract.

38. Apprentices:

The Contractor acknowledges and agrees that, if this Contract involves a dollar amount greater than or a number of working days greater than that specified in Labor Code Section 1777.5, this Contract is governed by the provisions of Labor Code Section 1777.5. It shall be the responsibility of the Contractor to ensure compliance with this Article and with Labor Code Section 1777.5 for all apprenticeable occupations.

Pursuant to Labor Code Section 1777.5 if that Section applies to this Contract as indicated above, the Contractor and any subcontractors under him employing workers in any apprenticeable craft or trade in performing any work under this Contract shall apply to the applicable joint apprenticeship committee for a certificate approving the Contractor or subcontractor under the applicable apprenticeship standards and fixing the ratio of apprentices to journeymen employed in performing the work. Pursuant to Labor Code Section 1777.5 if that Section applies to this Contract as indicated above, the Contractor and any subcontractor under him may be required to make contributions to the apprenticeship program. The Contractor and all subcontractors under him shall comply with Labor Code Section 1777.6 which Section forbids certain discriminatory practices in the employment of apprentices.

39. Safety Data Sheets (SDS):

The Contractor is required to provide a completed Safety Data Sheet (SDS) for each hazardous substance provided to the County under the Contractor’s Contract with the County. This includes hazardous substances that are not directly included in the Contract, but are included in the goods or services provided by the Contractor to the County. The provision of the SDSs must be in accordance with the requirements of California Labor Code Sections 6380 through 6399, General Industry Safety Order Section 5194, and Title 8, California Code of Regulations. The SDSs for each substance must be sent to the place of shipment or provision of goods/service.

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County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403

40. Permits and Licenses:

Contractor shall be required to obtain any and all approvals, permits and/or licenses which may be required in connection with the permitted operation as set out herein. No permit approval or consent given hereunder by County in its governmental capacity shall affect or limit Contractor’s obligations hereunder, nor shall any approvals or consents given by County as a party to this Contract, be deemed approval as to compliance or conformance with applicable governmental codes, laws, ordinances, rules, or regulations.

41. Inventory:

County has an ongoing requirement for the commodities indicated in this Contract. Contractor shall maintain a reasonable stock on hand of all commodities for delivery upon request.

42. Order Dates:

Orders may be placed during the term of Contract even if delivery may not be made until after the term of Contract. Order dates take precedence over delivery dates. Contract must clearly identify the order date on all invoices to County.

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County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403

SIGNATURE PAGE
IN WITNESS WHEREOF, the Parties hereto have executed this Contract on the date following their respective signatures.

G2 Construction Inc.*
Signature Name Title Date
Signature Name Title Date
COUNTY OF ORANGE, A political subdivision of the State of California COUNTY AUTHORIZED SIGNATURE:

Deputy Purchasing Agent
Signature Name Title Date
Approved as to form:

County Counsel
By:_______________________________________
Deputy
Name: ____________________________________
Date: _____________________________________
*If the contracting party is a corporation, (2) two signatures are required: one (1) signature by the Chairman of the Board, the President or any Vice President; and one (1) signature by the Secretary, any Assistant Secretary, the Chief Financial Officer or any Assistant Treasurer. The signature of one person alone is sufficient to bind a corporation, as long as he or she holds corporate offices in each of the two categories described above. For County purposes, proof of such dual office holding will be satisfied by having the individual sign the instrument twice, each time indicating his or her office that qualifies under the above described provision. In the alternative, a single corporate signature is acceptable when accompanied by a corporate resolution demonstrating the legal authority of the signee to bind the corporation.

Docusign Envelope ID: 66B81198-7190-4167-9EE0-14B72F061C12 John R. Alvarado President 8/8/2025 | 5:17 PM EDT
Lydia G. Alvarado Secretary 8/8/2025 | 2:23 PM PDT
William Ninh
8/8/2025 | 2:30 PM PDT
Wayne Hsiao 8/8/2025 | 2:32 PM PDT
PAGE 282 of 688
County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403

ATTACHMENT A - SCOPE OF WORK

1. Scope of Work
The Scope of Work is described as follows.

2. Background
The Orange County Transportation Authority’s (OCTA) Environmental Cleanup Program (ECP) provides a two percent allocation of annual gross Measure M2 (M2) revenues to improve overall water quality in Orange County from transportation-related pollution. The ECP competitive funds can be used to implement water quality improvement projects addressing pollutants originating from or conveyed through transportation systems. These funds will assist Orange County cities and the County of Orange in meeting federal Clean Water Act standards for urban runoff through the purchase and installation of recognized structural best management practices (BMPs). Third parties such as public water and wastewater agencies, environmental advocacy organizations, and homeowners associations may also nominate projects through a municipality that is willing and able to take responsibility for carrying out and maintaining the project.

3. Description of Project
In concert with the M2 Grant Program, this Scope of Work is designed to assemble a panel of Contractors to achieve economies of scale on a list of fixed unit prices for the purchase and installation of equipment and devices designed to remove litter, debris, and other water quality pollutants, herein referred to as “Stormwater Treatment Devices.” Selected Contractors will be part of a Master Agreement with the County of Orange that will allow municipalities to select from a listing of Contractors to provide, supply, fabricate, construct, deliver, and install Stormwater Treatment Devices. Municipalities wishing to use this Contract may purchase BMPs with M2 grant monies or any other funding source.

Accordingly, the goal of this Contract is to achieve strategic savings that would benefit the County and OCTA to act as the purchasing and contract administrators for M2 grant-eligible entities. Awarded ECP entities are not obligated to utilize the selected Contractors. Rather, this process is intended to provide a mechanism for reduced rates for equipment and its installation for Orange County municipalities, including those implementing projects with M2 funding. In addition, if a local agency utilizes this Contract, a separate agreement, city council resolution, or other protocol may be necessary with the selected Contractor(s). The eligible qualifications are discussed below.

4. Eligibility Qualifications
Stormwater Treatment Devices must be capable of handling flows from a design storm of 0.2-inches/hour.

The hydrologic method to be used to calculate the flow associated with LID and water quality design storm flow is:

Frequired = C × I × A
Where Frequired = Flow capacity (cubic feet/sec); C = runoff coefficient (ranges from 0 to 1); I = 0.2 inches/hour; and A = tributary area (acres).

Docusign Envelope ID: 66B81198-7190-4167-9EE0-14B72F061C12 PAGE 283 of 688
County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403
Treatment devices should also be able to operate in a hydraulic surcharge condition (defined as a condition that exceeds the design discharge) without releasing stored pollutants to the receiving water. Stormwater Treatment Devices which meet this definition and would be eligible for consideration are:

A. Hydrodynamic Separation and Gross Solids Removal Devices Hydrodynamic separators are flow-through structures with a settling or separation unit to remove sediments and other pollutants and are widely used in stormwater treatment. No outside power source is required, because the energy of the flowing water allows the sediments to efficiently separate. Depending on the type of unit, this separation may be by means of centrifugal force or indirect filtration.

Gross Solids Removal Devices (either linear radial or inclined screen) are structural best management practices designed to remove trash, vegetative material, and other particles of relatively large, gross size from stormwater runoff.

B. Catch Basin Inserts
Catch basin inserts are designed to remove oil and grease, trash, debris, and sediment and improve the efficiency of catch basins. Some inserts are designed to drop directly into existing catch basins, while others may require retrofit construction. Several varieties of catch basin inserts exist for filtering runoff.

C. Automatic Retractable Screens
Automatic retractable screens are mounted inside a storm drain inlet and are designed to remain closed to capture debris during the dry season. During storm events, the screens retract, allowing heavy flows to enter the storm drain.

D. Cartridge Filter-type Control Devices
Cartridge filter–type controls typically consist of a series of vertical filters contained in a vault or catch basin that provide treatment through filtration and sedimentation.

E. Biological Treatment Devices
Bioretention devices include raingardens, swales, and filter strips; all use plants and substrate to detain and filter stormwater to reduce excessive runoff from roads and paved surfaces, and provide opportunities for enhancing natural landscape and biodiversity elements in the urban environment.

F. In-line Trash and Debris Capture Devices (Trash Booms and Trash Nets) Trash booms and nets are designed to assist in the control, containment and recovery of floating trash, debris, timber, urban waste or aquatic plants. Typically built as floating structures, these devices are designed to control pollution along the surface of the water.

G. New, Emerging, or Alternative Trash and Debris Devices Upon request, the Contractor shall submit supplemental proposals for new, emerging, or alternative trash and debris removal devices reasonably related to the categories listed within Attachment A Section 4 and to meet the intent of Attachment A Section 3. Contractor must obtain written approval from the County and/or local agency designee prior to commencing any work for these new, emerging, or alternative trash and debris removal devices, which may include but not be limited to design, fabrication, and/or installation of these devices not already included in this scope of work. Upon completion of any work related to these devices, the local agency designee and Contractor will inspect the finished product at no Docusign Envelope ID: 66B81198-7190-4167-9EE0-14B72F061C12 PAGE 284 of 688
County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403
additional cost. Upon mutual acceptance of the work product, the Contractor shall again be responsible for all services originally covered under this Contract and the work performed under this section.

5. Requirements
• The devices shall be ready for shipment, delivery and/or installation within two months of receipt of orders.
• Warranty on parts and labor shall be for a minimum of 10 years.

6. Equipment Design and Specifications Report
All proposals shall include information pertaining to the proposed stormwater treatment device, including, but not limited to: product description, design, engineering, siting, operation, and maintenance. The following information should be summarized in an Equipment Design and Specification Report (Report) for each proposed device in the given order as listed below.

A. Description/Design/Engineering
• Describe how the equipment meets the intent of the OCTA Tier 1 Environmental Cleanup Program.
• A detailed description of the equipment and design elements, inclusive of sizing and geometry (include diagrams or CAD files).
• Materials used to construct the equipment (i.e., stainless steel, grade, plastic, etc.). • Flow or range of flows for which equipment is rated (in cubic feet per second). • Estimated design life of the equipment.

B. Performance Effectiveness
• Performance effectiveness in reducing trash, litter, debris and other transportation related pollutants (percent reduction) and associated transportation related water quality impacts (include independent analyses if any).
• Trash capture (meeting the definition of “full capture system”) and storage capacity of the equipment (if applicable).
• Overflow or bypass flow capacity of the equipment when full of trash and overflowing (i.e., storage capacity of the equipment when the one-year, one hour storm is no longer fully filtered) (if applicable).
• Maximum overflow or bypass flow capacity of the device (i.e., 10-year storm event) (if applicable).
• Device performance effectiveness in terms of pounds of trash removed per total project cost (see section V., F.)
Docusign Envelope ID: 66B81198-7190-4167-9EE0-14B72F061C12 PAGE 285 of 688
County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403
C. Siting, Operation, and Maintenance
• Description of Contractor’s installation process including consultation and review of device locations with municipal staff, traffic control during installation, and estimated time required to install each device.
• Description of the site-specific measurements and other information a municipality must provide the Contractor for determining the appropriate size and configuration of the device for that location (i.e. Eligible entities will need to determine how to select the right device for their desired location).
• A discussion of any regulatory permits that may be required for installation. • Maintenance requirements (describe in detail how the device must be maintained and the approximate amount of time required for cleaning or maintenance. In addition, discuss whether the device has design capabilities for easy removal for cleaning or maintenance). • Estimated life cycle costs for maintenance.
• Durability against external factors, such as street sweeping, car parking, etc. • Availability of replacement parts and life expectancy. • Warranty coverage and duration.
• Aesthetics and safety.
• Any key factors that makes the device unique among other products.

D. Contractor’s Installation Background
• Ability of Contractor to have staff and/or subcontractor(s) to manufacture device and provide installation to eligible entities within Orange County. • Experience, background, training, and number of staff and/or subcontractor(s) who will fabricate and/or install device.

E. Operating Locations, References, and Certifications
• A minimum of three locations, inclusive of address or nearest intersection, and photos of device in operation within southern California, preferably Orange County. • References from three public agencies. (See Appendix A for Contractor’s Reference Forms). • Certifications obtained from public agencies and/or Regional Water Quality Control Boards.

7. Project Management, Coordination, and Administration A kick-off meeting with selected Contractors and the County shall be held to discuss the contractual terms of the Master Agreement. This will establish management, coordination, and administration protocols, and address other issues, as necessary, to ensure that the contractual terms are met. The Contractor’s Project Docusign Envelope ID: 66B81198-7190-4167-9EE0-14B72F061C12 PAGE 286 of 688
County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403
Manager shall communicate and coordinate in a timely manner all work and progress with the County’s Project Manager.

A monthly progress report detailing the stormwater treatment device purchases and installation per local agency shall be prepared by the Contractor’s Project Manager and submitted to the County’s Project Manager.

Progress reports shall include the ongoing status of work, significant accomplishments, problems encountered and anticipated with potential solutions, and work planned for the next month (by task and responsible person). In addition, the Contractor will be responsible for developing a Tier 1 Program spreadsheet to capture information from awarded ECP entities. The database will contain the following:
• Name of Entity
• Contact Name
• Contact Phone Number
• Contact E-mail Address
• Date of Installation
• Device inventory number, name, and type
• Size/capacity of device
• Location of installations
• Best estimate of catchment area
• Anticipated number of installations within the next month The monthly progress report shall be received no later than the tenth (10th) calendar day of the month.

Docusign Envelope ID: 66B81198-7190-4167-9EE0-14B72F061C12 PAGE 287 of 688
County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403

ATTACHMENT B - PAYMENT AND COMPENSATION

1. Compensation:

This is a firm fixed fee Contract between County and Contractor for Service Description as set forth in Attachment A, “Scope of Work”.

Contractor agrees to accept the specified compensation as set forth in this Contract as full payment for performing all services and furnishing all staffing and materials required, for any reasonably unforeseen difficulties which may arise or be encountered in the execution of the services until acceptance, for risks connected with the services, and for performance by Contractor of all its duties and obligations hereunder. Contractor shall only be compensated as set forth herein for work performed in accordance with the Scope of Work. County shall have no obligation to pay any sum in excess of the fixed rates specified herein unless authorized by amendment in accordance with Articles "Changes" and "Amendments" of County Contract Terms and Conditions, which may require approval by the County Board of Supervisors.

2. Fees and Charges:

A. County will pay the fees and charges in accordance with the provisions of this Contract.

Contractor guarantees that pricing is based on best information from Attachment A, “Scope of Work”. There are four areas for which pricing information needs to satisfy :

1. Estimated average cost of design and engineering for each type of equipment or device.

2. Estimated unit cost of equipment fabrication or cost of pre-fabricated device.

3. Estimated average cost of device installation, including labor and equipment (include separate line item for each type of device).

4. Estimated average annual life cycle cost of operation and maintenance for each type of device.

Device Type Design and
Engineering
Cost
Unit Cost of
Equipment
Fabrication
Average
Cost of
Device
Installation
Annual
Operation
and
Maintenance
Cost
Total Cost
CPS-Mod™ $268 $766 $442 $95 $1,571
GITS™ $343 $1,874 $286 $95 $2,598
ARS-CL™ $236 $1,069 $230 $80 $1,615
Docusign Envelope ID: 66B81198-7190-4167-9EE0-14B72F061C12 PAGE 288 of 688
County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403
Docusign Envelope ID: 66B81198-7190-4167-9EE0-14B72F061C12 PAGE 289 of 688
County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403
Docusign Envelope ID: 66B81198-7190-4167-9EE0-14B72F061C12 PAGE 290 of 688
County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403

3. Price Increase/Decreases:

No price increases will be considered during the first year of the Contract. County requires documented proof of cost increases on Contracts prior to any price adjustment. A minimum of 180-days advance notice in writing is required for consideration of such adjustment. No retroactive price adjustments will be considered. All price decreases will automatically be extended to County of Orange. County may enforce, negotiate, or cancel escalating price Contracts or take any other action it deems appropriate, as it sees fit. The net dollar amount of profit will remain firm during the period of Contract. Adjustments increasing Contractor’s profit will not be allowed.

4. Firm Discount and Pricing Structure:

Contractor guarantees that prices quoted are equal to or less than prices quoted to any other local, State or Federal government entity for services of equal or lesser scope. Contractor agrees that no price increases shall be passed along to County during the term of this Contract not otherwise specified and provided for within this Contract.

5. Contractor’s Expense:

Contractor will be responsible for all costs related to photo copying, telephone communications and fax communications while on County sites during the performance of work and services under this Contract.

6. Payment Terms – Payment in Arrears:

Invoices are to be submitted in arrears to the user agency/department to the ship-to address, unless otherwise directed in this Contract. Contractor shall reference Contract number on invoice. Payment will be net thirty (30) days after receipt of an invoice in a format acceptable to County of Orange and verified and approved by the agency/department and subject to routine processing requirements. The responsibility for providing an acceptable invoice rests with Contractor.

Billing shall cover services and/or goods not previously invoiced. Contractor shall reimburse County of Orange for any monies paid to Contractor for goods or services not provided or when goods or services do not meet Contract requirements.

Payments made by the County shall not preclude the right of the County from thereafter disputing any items or services involved or billed under this Contract and shall not be construed as acceptance of any part of the goods or services.

7. Taxpayer ID Number:

Contractor shall include its taxpayer ID number on all invoices submitted to County for payment to ensure compliance with IRS requirements and to expedite payment processing.

8. Payment – Invoicing Instructions:

Payment – Invoicing Instructions: The Contractor will provide an invoice on the Contractor’s letterhead for goods delivered and/or services rendered. In the case of goods, the Contractor will leave an invoice with each delivery. Each invoice will have a number and will include the following information:
a. Contractor’s name and address
Docusign Envelope ID: 66B81198-7190-4167-9EE0-14B72F061C12 PAGE 291 of 688
County of Orange
OC Public Works
MA-080-25011708
Trash and Debris Capture Devices

File No. 2736403
b. Contractor’s remittance address, if different from “A” above c. Contractor’s Taxpayer ID Number
d. Name of County Agency/Department
e. Delivery/Service address
f. Contract Number MA-080-25011708
g. Agency/Department’s Account Number
h. Date of order
i. Product/Service description, quantity, and prices
j. Sales tax, if applicable
k. Freight/Delivery Charges, if applicable
l. Total
Invoices and support documentation are to be forwarded to:

OC Public Works
Attn: Accounts Payable
P.O. Box 4048
Santa Ana, CA 92702
Email: [email protected]

9. Payment (Electronic Funds Transfer (EFT):

County of Orange offers contractors the option of receiving payment directly to their bank account via an Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT will also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address will need to be provided to The County of Orange via an EFT Authorization Form. To request a form, please contact the agency/department Procurement Buyer listed in Contract. Upon completion of the form, please mail, fax or email to the address or phone listed on the form.

Docusign Envelope ID: 66B81198-7190-4167-9EE0-14B72F061C12 PAGE 292 of 688

CITY OF SAN MARINO

CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle

FY FY FY FY FY
202 /20
Estimated
Total SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R) , GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Trash Capture Filters
Installation of trash capture devices in County-owned catch basins within the City's jurisdiction to improve stormwater quality
Citywide
Parks and Public Works Amber Shah Stormwater
$ 225,000 Ongoing Project/Program
Contractor
$ 225,000 $ 0 $ 0 $ 0 $ 0 $ 225,000
MW $ 225,000 MW MW MW MW MW $ 225,000
$ 0
$ 0
$ 0
$ 0
PAGE 293 of 688

CITY OF SAN MARINO

FY CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The installation of storm drain trash capture devices has been implemented as a multi-year program funded entirely through Measure W Safe Clean Water Program funds, with no impact to the General Fund.

FY 2025–26 completed the final phase of installations within City-owned catch basins. Staff recommend $225,000 in new funding for FY 2026–27 to begin the next phase focusing on the installation of trash capture devices in approximately 78 catch basins owned by the County of Los Angeles within the City’s jurisdiction.

Completion of this work will require coordination with a contractor and the procurement of permits from the Los Angeles County Flood Control District. The proposed FY 2026–27 budget includes the costs associated with permitting, in addition to installation.

This project is essential to improving stormwater quality and ensuring compliance with State Water Resources Control Board regulations, while continuing to leverage dedicated Measure W funding. $ 225,000
$ 225,000
$ 225,000
$ 225,000
FY 26-27
Measure W
PAGE 294 of 688
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer DATE: September 9, 2026
SUBJECT: APPROVAL OF PURCHASE OF JOHN DEERE BACKHOE IN
THE AMOUNT OF $174,274.89 FOR THE PARKS AND

PUBLIC WORKS DEPARTMENT

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Well-Maintained Infrastructure

BACKGROUND
On May 29, 2026, the City Council approved the Fiscal Year 2026-27 Operating and Capital Improvement Budgets. As part of the capital equipment budget, the City Council appropriated $175,000 for the purchase of a replacement backhoe for the Parks and Public Works Department.

The new backhoe will replace the Department’s larger backhoe, a JCB model that is more than 20 years old and has exceeded its reliable service life. The existing equipment is used for maintenance activities requiring greater excavation capacity and the loading and movement of larger quantities of debris and materials throughout the City. It is also an important resource for emergency response and storm cleanup operations.

The FY 2026-27 capital equipment request identified the existing backhoe as having recurring mechanical issues and increasing difficulty obtaining replacement parts, resulting in growing maintenance costs and reduced equipment availability.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 295 of 688

DISCUSSION
The Parks and Public Works Department currently operates two backhoes that are essential to a variety of maintenance and operational activities, including excavation, trenching, material handling, debris removal, and emergency response. The Department’s smaller backhoe was replaced in FY 2023-24 with a John Deere model equipped with turf tires. This configuration allows staff to perform excavation and other maintenance activities in landscaped areas while minimizing impacts to existing turf and landscaping.

The Department’s larger backhoe is a JCB model that is more than 20 years old and has exceeded its reliable service life. The equipment has experienced recurring mechanical issues and has been out of service for nearly a year. In addition, replacement parts have become increasingly difficult and costly to obtain, making continued repairs and maintenance impractical and not costeffective. The equipment’s age and condition have also reduced the Department’s ability to rely on it for routine operations and emergency response.

The larger backhoe provides capabilities that complement the Department’s smaller unit and are particularly important for projects requiring greater excavation capacity and the loading and movement of larger quantities of debris and materials. The equipment also plays an important role in emergency response and storm cleanup activities. For example, the larger backhoe was used extensively during the January 2025 windstorm cleanup to assist staff with the removal and loading of large debris and fallen tree limbs.

Replacement of the existing backhoe will improve fleet reliability, reduce downtime associated with equipment repairs, increase staff efficiency, and ensure that the Department has appropriate heavy equipment available for routine maintenance and emergency response activities. The replacement backhoe is anticipated to have a useful service life of approximately 20 years.

Equipment Selection
The Department evaluated available equipment options and obtained a proposal from John Deere for a new 310 P Backhoe Loader. Department staff also participated in a demonstration of the proposed equipment to evaluate its capabilities and suitability for the City’s operational needs. The proposed John Deere 310 P Backhoe Loader includes a multipurpose bucket, hammer hydraulics, a street package for loading, an 18-inch bucket, and an extended warranty. The total purchase price is $174,274.89.

PAGE 296 of 688
Staff also considered the Department’s existing familiarity with John Deere equipment. The Department currently operates a smaller John Deere backhoe purchased in 2023, and maintenance staff are familiar with the operation, maintenance, and service requirements of John Deere equipment. Purchasing equipment from the same manufacturer will provide operational continuity, minimize the need for additional equipment-specific training, and facilitate the transition to the replacement unit.

As part of the equipment evaluation, staff also obtained pricing for comparable equipment from other major manufacturers. Caterpillar provided pricing of approximately $210,000, while Case Construction Equipment provided pricing of approximately $215,000. The John Deere proposal of $174,274.89 is therefore substantially lower than the comparable equipment pricing obtained by staff while still meeting the Department’s operational needs.

Based on the equipment’s capabilities, the results of the equipment demonstration, competitive pricing, availability through the Sourcewell cooperative purchasing contract, and staff familiarity with John Deere equipment, staff recommend proceeding with the purchase of the John Deere 310 P Backhoe Loader.

FISCAL IMPACT & PROCUREMENT REVIEW
The City Council approved $175,000 in the Fiscal Year 2026-27 Capital Improvement Budget for the purchase of a replacement backhoe. The final proposal from John Deere is $174,274.89, which is within the approved appropriation and leaves $725.11 in the approved capital equipment budget.

The replacement backhoe will require routine maintenance and servicing over its useful life. These ongoing costs are anticipated to be accommodated within the Department’s existing operating budget.

The Department will procure the backhoe through the Sourcewell cooperative purchasing contract. As part of the procurement review, staff also obtained and evaluated pricing for comparable equipment from Caterpillar and Case Construction Equipment. The pricing received was approximately $210,000 for Caterpillar equipment and $215,000 for Case equipment, compared with $174,274.89 for the proposed John Deere equipment. Based on the pricing comparison and the equipment’s ability to meet the Department’s operational needs, staff determined that the proposed John Deere purchase represents the most competitive option evaluated.

PAGE 297 of 688
The procurement is consistent with the City’s procurement policy, which permits the use of cooperative purchasing alliances pursuant to SMCC

02.06.05.B.6.

The Finance Director has reviewed this staff report for compliance with San Marino City Code §02.06.05.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommend that the City Council approve the purchase of one new John Deere 310 P Backhoe Loader from John Deere Equipment in the amount of $174,274.89. If the Council concurs, an appropriate motion would be:
“I move to approve the purchase of one John Deere 310 P Backhoe Loader from John Deere Equipment in the amount of $174,274.89.”

ATTACHMENTS

1. Backhoe Loader Quote

2. Backhoe Loader Features

3. Backhoe CIP Form
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CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Backhoe
Procurement of a new backhoe to assist the Public Works Department with maintenance activities.

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 175,000 New
City Employees
$ 175,000 $ 0 $ 0 $ 0 $ 0 $ 175,000
CE $ 175,000 CE CE CE CE CE $ 175,000
$ 0
$ 0
$ 0
$ 0
PAGE 319 of 688

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
The Department maintains two backhoes that are essential for maintenance operations requiring excavation, trenching, and loading of materials. The smaller backhoe was replaced in FY 2023-24. This request it to replace the Department's larger backhoe, which has exceeded its reliable service life and has experienced recurring mechanical issues resulting in extended periods out of service. Due to the equipment's age and increasing difficulty obtaining replacement parts, continued repairs are no longer practical or cost-effective.

The larger backhoe is critical for operations involving heavier excavation and the movement of larger quantities of debris and materials. It is also an important asset during emergency response and storm clean up efforts. For example, the equipment was used extensively during the 2025 windstorm cleanup to remove large debris and fallen tree limbs. Replacing this equipment will restore operational reliability, improve staff efficiency and support essential maintenance and emergency response activities. A new backhoe has an expected useful life of approximately 20 years.
$ 175,000
$ 175,000
$ 175,000
$ 175,000
FY 26-27
The new backhoe will require routine maintenance to ensure proper function. This maintenance can be sufficiently covered by the Department's operating budget.

PAGE 320 of 688
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Isidro Figueroa, Community Development Director
DATE: September 9, 2026
SUBJECT: APPROVAL OF AMENDMENT NO. 2 TO THE

PROFESSIONAL SERVICES AGREEMENT WITH THE CODE
GROUP, INC. DBA VCA CODE FOR BUILDING PLAN

CHECK AND INSPECTION SERVICES AND RELATED

BUDGET ADJUSTMENTS

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The Community Development Department contracts with The Code Group, Inc. dba VCA Code (VCA Code) to provide building plan check and inspection services. VCA has been providing building inspection and plan check services for the City since 1990. VCA has also provided the City with other professional engineering services as required to assist staff in delivering services to residents, including fire prevention inspections and fire plan review.

On September 27, 2024, the City Council approved a three-year Professional Services Agreement with VCA Code through September 27, 2027. The agreement established an annual compensation limit of $221,000.

On March 11, 2026, the City Council approved Amendment No. 1 to add optional expedited plan review services.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 321 of 688
The adopted Fiscal Year 2025-26 budget included $250,000 in Account No. 101-14-4104-6270, Contract Building and Safety Services, for VCA Code plan check and inspection services.

DISCUSSION
During Fiscal Year 2025-26, the City experienced a higher-than-anticipated volume and more complex level of development activity that required building plan check, fire plan check, fire inspection, and over-the-counter plan check services. A significant portion of the increased workload was associated with major capital projects at The Huntington Library, Art Museum, and Botanical Gardens, in addition to ongoing residential and other development activity throughout the City.

The cost of these services is offset by plan check, inspection, and related fees collected from project applicants. As development activity increases, the City also receives corresponding fee revenue.

Due to the increased demand for plan check and inspection services, Fiscal Year 2025-26 expenditures totaled $306,051.30. This exceeded the adopted budget of $250,000 by $56,051.30 and the agreement’s annual compensation limit of $221,000 by $85,051.30.

Staff recommends approving the Fiscal Year 2025-26 expenditures and a budget adjustment increasing the appropriation in Account No. 101-14-4104- 6270 by $56,051.30. Staff also recommends increasing the FY 2025-26 revenues in Account No. 101-14-3308-0000 by 56,051.30.

Development activity is expected to remain at a similar level during Fiscal Year 2026-27, including continued work associated with major projects at The Huntington. Based on Fiscal Year 2025-26 expenditures and anticipated demand, staff recommends increasing both the agreement’s annual compensation limit and the Fiscal Year 2026-27 appropriation to $350,000.

Use of the expedited plan review option may also increase expenditures in the Contract Building and Safety Services account. Those costs would be offset by additional fees paid by the applicant requesting expedited review.

The proposed Fiscal Year 2026-27 budget adjustment would increase Account No. 101-14-4104-6270 by $100,000, from $250,000 to $350,000. Staff also proposes a budget adjustment to Account No. 101-14-3308-0000 in the amount of $100,000.Staff will continue monitoring expenditures, contract authority, and related fee revenues throughout the fiscal year.

The cost of VCA Code’s services is offset by plan check, inspection, and related fees collected from project applicants and recorded in the applicable City PAGE 322 of 688
revenue accounts, including Revenue Account No. 101-14-3308-0000, Plan Check Fees. A significant portion of the Fiscal Year 2025–26 expenditures was associated with major capital projects at The Huntington, which generated corresponding plan check and inspection fee revenue.

FISCAL IMPACT & PROCUREMENT REVIEW
Fiscal Year 2025-26 expenditures for VCA Code plan check and inspection services totaled $306,051.30. Approval of the recommended Fiscal Year 2025- 26 budget adjustments would increase appropriations in Account No. 101-14- 4104-6270 by $56,051.30 and revenues in Account No. 101-14-3308-0000 by $56,051.30.

Approval of the recommended Fiscal Year 2026-27 budget adjustment would increase appropriations in Account No. 101-14-4104-6270 by $100,000 and revenues in Account No. 101-14-3308-0000 by $100,000.

Amendment No. 2 would increase the agreement’s annual compensation limit from $221,000 to $350,000 through the remainder of the agreement term, which expires on September 27, 2027.

The Finance Director has reviewed this report and concluded that the recommended actions are in the best interest of the City.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council: (1) Approve Fiscal Year 2025-26 expenditures totaling $306,051.30 for plan check and inspection services provided by The Code Group, Inc. dba VCA Code; (2) Approve Fiscal Year 2025-26 budget adjustments to Revenue Account No. 101-14-3308-0000and Expenditure Account No. 101-14-4104-6270by $56,051.30; (3) Approve Amendment No. 2 to the Professional Services Agreement with The Code Group, Inc. dba VCA Code, increasing the annual compensation limit from $221,000 to $350,000 for Fiscal Year 2026-27 and the remaining term of the agreement and increasing the total contract amount accordingly; (4) Approve Fiscal Year 2026-27 budget adjustments to Revenue Account No. 101-14- 3308-0000 and Expenditure Account No. 101-14-4104-6270 by $100,000;and (5) Authorize the City Manager to execute Amendment No. 2. If the City Council concurs with staff’s recommendation, an appropriate motion would be:

PAGE 323 of 688
“I move to approve the Fiscal Year 2025-26 VCA Code expenditures and related budget adjustments; approve Amendment No. 2 to the Professional Services Agreement with The Code Group, Inc. dba VCA Code; approve the Fiscal Year 2026-27 budget adjustments; and authorize the City Manager to execute the amendment.”

ATTACHMENTS

1. Professional Services Agreement with The Code Group, Inc. dba VCA Code (September 24, 2024)

2. Proposed Amendment No. 2

3. Exhibit 1 to Amendment No. 2 (VCA Scope of Work and Fee Schedule) PAGE 324 of 688

PR FE IN L ERIE REEMEN
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Phitigul
Ahisen Wolker
Joseph Mo tes
Sit
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VCA
Code
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VCA
Code
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AMENDMENT NO. 2 TO AGREEMENT BETWEEN THE CITY OF SAN MARINO AND THE CODE GROUP, INC. DBA VCA CODE
THIS AMENDMENT NO. 2 TO THE AGREEMENT (“Amendment No. 2”) by and between the CITY OF SAN MARINO (“City”) and THE CODE GROUP, INC. DBA VCA CODE, a California corporation (“Consultant”) is effective as of September 9, 2026. City and Consultant are collectively referred to as the “Parties.”

RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services dated September 27, 2024 (“Original Agreement”) whereby Consultant agreed to provide those professional services specified in the Original Agreement.

B. City and Consultant now desire to amend the Original Agreement, as previously amended.

TERMS

1. Contract Changes. The Original Agreement is amended as provided herein.

A. Section 3.0 of the Original Agreement is amended to read as follows:

3.0 Consultant’s Compensation
City will pay Consultant in accordance with the fee schedule set forth in Exhibit B, but in no event will City pay more than Three Hundred Fifty Thousand Dollars ($350,000) annually. Any additional work authorized by City pursuant to Section

1.4 will be compensated in accordance with the fee schedules set forth in Exhibit B and Exhibit 1, attached to this Amendment No. 2, unless otherwise approved by City in writing. Pursuant to Section 02.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services of greater than thirty thousand dollars ($30,000.00).

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 2, all provisions of the Original Agreement and Amendment No. 1 shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 2, whenever the term “Agreement” appears in the Agreement, it shall mean the Original Agreement, as amended by Amendment No. 1 and Amendment No. 2.

3. Authority. The persons executing this Amendment No. 2 on behalf of the Parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and (iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement to which said party is bound.

IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 2 as of the date and year first hereinabove written.

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City of San Marino THE CODE GROUP, INC. DBA VCA
CODE
By: By:

Philippe Eskandar Signature
City Manager
Print Name and Title
Date: Date:

ATTEST: APPROVED AS TO FORM:

Nia Calistro, City Clerk Joseph Montes
City Clerk City Attorney
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Exhibit A
Scope of Services
SECTION 1. BUILDING AND SAFETY SERVICES. Consultant shall perform the services listed below on behalf of the City. When necessary to provide the services, employees of Consultant shall have the powers and duties of a City Building Inspector and/or City Engineer as provided in the City's codes and ordinances.

A. Plan Check Services: Consultant shall review building, grading, and related plans submitted to the City for compliance with the CITY'S codes and ordinances and any applicable discretionary Design Review Committee, Planning Commission, and City Council approvals (collectively referred to as "CITY Requirements"). CONSULTANT shall maintain a close liaison with the CITY'S Planning and Building Director, City Engineer, and City Fire Marshal and shall insure that all plans reviewed by CONSULTANT comply with the CITY Requirements.

CONSULTANT shall send the plans to all other public agencies having jurisdiction over the project. The CONSULTANT shall approve the plans only if they comply with all of CITY'S Requirements and each agency having jurisdiction over the plans has informed CONSULTANT that the plans satisfy the requirements of that agency.

B. Building Inspection: CONSULTANT shall provide building inspection services during the course of construction of those projects assigned by the Planning and Building Director to assure that the construction is performed in compliance with CITY'S Requirements and requirements of other agencies having jurisdiction. In the performance of such duties, CONSULTANT shall provide prompt inspection for each project at the completion of the various stages of construction. CONSULTANT shall also provide other services as customarily assigned to a City Building Inspector including, but not limited to, conducting minor plan checks, answering public inquiries by phone or in person, and processing permits.

C. Facilities for Records: CONSULTANT shall assemble and maintain records customarily maintained by a City Building Department. Such records shall at all times be the property of the CITY and shall be kept at City Hall.

D. Construction Inspection on CITY, San Marino Recreation Department, and San Marino City Library Projects: CONSULTANT shall provide construction inspection on CITY, San Marino Recreation Department, and San Marino City Library capital projects as assigned in writing by the City Manager. In the performance of such duties, CONSULTANT shall provide prompt inspection at a levelsatisfactory to the Planning and Building Director. CONSULTANT shall assemble and maintain all records related to construction inspection customarily EXHIBIT 1 TO AMENDMENT NO. 2
PAGE 346 of 688
maintained by a construction inspector. Such records shall at all times be the property of the CITY and shall be kept at City Hall.

E. Professional Engineering Services: CONSULTANT shall provide support to City Staff on all matters requiring senior level professional engineering experience at the discretion and/or request of the City Manager or Planning and Building Director.

F. Collection of Fees: As part of CONSULTANT’S services, CONSULTANT shall calculate and collect from applicants all required fees for plan checking and permit issuance. Said fees shall be collected in the San Marino City Hall and shall be immediately provided to the appropriate City employee or official.

SECTION 2. PERFORMANCE LEVELS. CONSULTANT shall provide sufficient qualified staff to attain and maintain the following performance levels:

A. Plan Checks:

1. Residential remodeling and additions-Plans returned within five (5) working days of date received.

2. Residential accessory construction (i.e.pools, patios)-Plans returnedwithin five (5) working days of the date received.

3. New residential construction-Plans returned within ten (1O) working dates of date received.

4. Commercial remodeling-Plans returned within five (5) working days of the date received.

5. New commercial construction-Plans returned within ten (1O) working days of date received.

B. Building Inspections: Inspections will be performed the following day if CONSULTANT is notified of the inspection by 4:00 p.m. of the previous day; otherwise inspections will be performed within two (2) working days after notification. When CONSULTANT'S inspector is already in the CITY, the inspector will perform the inspection on the same day the request is made, if possible.

Certain inspections may be required to take place on Saturday upon prior arrangements.

C. Construction Inspection of City Facilities: A schedule for inspections shall be arranged with the Planning and Building Director during the pre-job conference with the contractor.

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VCA Code | 1845 W. Orangewood Ave., #210, Orange, CA 92868 | 714.363.4700 VCA Code Rate Structure:

Contract Staffing Functions (DOE/Certs) Hourly Rate
Outsourced Plan Review to VCA Offices (includes
pickup and delivery at no cost to the City)
$122.00 per hour
Plan Check Engineer assigned to work at the City
I
$125.00 to $135.00
ICC Certified Plans assigned to work Examiner at City $115.00 to $125.00 ICC Sr. Building Inspector $90.00 to $100.00
ICC Combination Inspector $90.00 to $105.00
ICC Electrical Inspector $95.00 to $105.00
ICC Building Inspector I / Mechanical / Plumbing Insp. $85.00 to $95.00 Grading Inspector / Soils Inspector $90.00 to $105.00
Fire Inspector $85.00 to $95.00
CASp Services (Inspection and plan review) $140.00 to $150.00 ICC Certified Permit Technician $70.00 to $80.00
CALGreen Inspector / Manager Services $105.00 / $135.00 Code Enforcement Officer / Code Enforcement Supr. $80.00 to $100.00 City Planner / Project Manager / Planning Manager $175.00 to $195.00 Senior Planner / Principal Planner $145.00 to $165.00
Zoning Administrator $125.00 to $145.00
Associate Planner $100.00 to $130.00
Assistant Planner/Counter Services $90.00 to $100.00
Planning Technician/Assistant $80.00 to $90.00
Administrative Personnel $60.00 to $70.00
Client Consultation at City Hall (CBO/Sr. Management) $145.00 Building Official $145.00 to $175.00
VCA charges current IRS mileage rates for VCA staff driving to / from job sites.

Overtime rates are 1.5x the hourly rate
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TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Eddie Covarrubias, Community Services Director
DATE: September 9, 2026
SUBJECT: APPROVAL OF PROCUREMENT OF LIBRARY MATERIALS

FROM INGRAM CONTENT GROUP FOR THE CROWELL

PUBLIC LIBRARY

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Fiscally Responsible and Transparent City Government
Efficient, Responsive, and Effective City Services

BACKGROUND
The Crowell Public Library is a member of the Southern California Library Cooperative (SCLC), a consortium of 40 city, county, and special district libraries in Los Angeles and Ventura counties. As a member, the Library is offered discounts through the cooperative purchasing agreement between SCLC and Ingram Content Group (Ingram), who the Library uses as its main book supplier.

DISCUSSION
The purchasing agreement with Ingram is renewed on an annual basis. Below are the discounts offered for FY 2026-27.

Discounts on Trade Hardcover, Quality, and Mass Market
Paperbacks*:

Copies per Title Electronic
Orders:
1 to 4 40.0%
Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 349 of 688
5 to 9 41.0%
10 to 99 42.0%
100+ 43.0%
Additional Discounts:
• Library Bindings: 15.0%
• University Press: 10.0%
• ** Short Discounted Titles: 10.0%
• *** Spoken Word Audio: 0-45.0%
• Games: 0.0 - 5.0%
• DVD/Blu-ray: 0.0 - 15.0%
• Net Titles: 0.0%
* Trade Hardcover, Quality Paperbacks and Mass Market Paperback titles ordered with a cover price of $14.99 or less will receive a 25% discount.
** Short Discount/Non-Trade: Lower demand, small print-run books in various bindings, and includes graphic novels, legal, technical, reference, scientific, and medical titles as defined by Ingram subject categories. Titles are generally published by small or university presses.

Also included are print and audiobook titles purchased at lower than full trade discount; titles with limited sales volume; and/or titles from publishers not in compliance with Ingram’s purchasing requirements.

Ingram is pleased to make this broad base of titles available to our customers with no service charges.
*** Eighty to eighty-five percent of all Spoken Word Audio is at 45% discount; however, some Spoken Word Audio is short discounted by the publisher.

Today, staff requests approval to procure library materials from Ingram Content Group for fiscal year 2026-27 through the cooperative purchasing agreement between SCLC and Ingram.

FISCAL IMPACT & PROCUREMENT REVIEW
The payments to this vendor are budgeted for and will be paid out of various General Ledger account numbers:101-91-4370-0335, 281-91-4370-0000, 281-91-4370-2575, 281-91-4376-2575, 101-92-4370-0000, 281-92-4370- 0000, 281-92-4370-2575, 281-92-4376-0000. Staff expects that no more than eighty-two thousand five hundred fifty-seven dollars ($82,557) will be spent on books from Ingram for the entire fiscal year.

The purchase is in compliance with the City’s procurement policy, as the PAGE 350 of 688
Department will be using a cooperative purchasing agreement in accordance with SMCC 02.06.05.B.6.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council approve of the procurement of library materials from Ingram Content Group in an amount not to exceed eighty-two thousand five hundred fifty-seven dollars ($82,557) for FY 2026-27. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve of the procurement of library materials from Ingram Content Group in an amount not to exceed eighty-two thousand five hundred fifty-seven dollars ($82,557) for FY 2026-27.”

ATTACHMENTS

1. Letter from Ingram Content Group to Southern California Library Cooperative dated July 2, 2026
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Ingram Library Services LLC One Ingram Blvd P.O. Box 3006 LaVergne, TN 37086 www.ingramcontent.com/libraries
July 2, 2026
Southern California Library Cooperative
Attn: Christine Powers, Executive Director
222 E. Harvard St.

Glendale, CA 91205
RE: Ingram Special Offer Renewal
Dear Ms Powers:

Please accept this offer renewal as notification that Ingram Library Services LLC would like to continue providing library materials to the Southern California Library Cooperative, along with the 49-99 Library Cooperative, Inland Library System, Santiago Library System, and Serra Cooperative Library System, at the following terms.

The special terms offered herein will be effective July 1, 2026.

Discounts (*Trade Hardcover, Quality and Mass Market Paperbacks):

Copies per TITLE DISCOUNTS:
1 to 4 40.0%
5 to 9 41.0%
10 to 99 42.0%
100+ 43.0%
Additional Discounts:

Library Bindings................................................ 15.0% University Press................................................ 10.0% ** Short Discounted Titles.................................... 10.0% *** Spoken Word Audio ......................................0-45.0% Games ........................................................0.0 - 5.0% DVD/Blu-ray...............................................0.0 - 15.0% Net Titles ............................................................ 0.0% * Trade Hardcover, Quality Paperbacks and Mass Market Paperback titles ordered with a cover price of $14.99 or less will receive a 25% discount.
** Short Discount/Non-Trade: Lower demand, small print-run books in various bindings, and includes graphic novels, legal, technical, reference, scientific, and medical titles as defined by Ingram subject categories. Titles are generally published by small or university presses. Also included are print and audiobook titles purchased at lower than full trade discount; titles with limited sales volume; and/or titles from publishers not in compliance with Ingram’s purchasing requirements. Ingram is pleased to make this broad base of titles available to our customers with no service charges.
*** Eighty to eighty-five percent of all Spoken Word Audio is at 45% discount; however, some Spoken Word Audio is short discounted by the publisher.

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Southern California Library Cooperative
Special Offer

Continuations and New Title Notifications/Standing Orders:

With Ingram, these special discounts also apply to our Continuations and New Title Notifications/Standing Order Programs. Please visit our website at www.ingramcontent.com/libraries or contact your Ingram Sales Representative for details.

Cataloging and Processing:

To simplify budgeting and to speed items through our facilities, Ingram offers bundled cataloging and processing services. With our tiered service levels, your library can easily estimate its yearly C&P costs and identify ways to save. Rather than charging for each item applied to a unit, all units on a designated account will be charged the same C&P fee. This speeds up the work in our processing units and lets the library reconcile charges with little effort. It also distributes cataloging costs across all Ingram’s cataloging customers more fairly and enables us to maintain lower fees.

Freight Terms:

Shipments of 20 or more units from your primary distribution center or from your secondary distribution center qualify for Ingram-paid freight. Shipments of less than 20 units will be charged a flat $6.00 shipping fee. This flat fee amount or qualifying unit quantity is subject to change with notice. Items picked, packed, and shipped together count as an individual shipment. Shipping will be via best method, which may include order or account consolidation, shipping schedules or other account setting adjustments to maintain freight costs below 2% of invoice.

Due to the impact of rising oil prices, Ingram has instituted a $3.00 fuel surcharge. This charge is subject to change with notice. These charges will appear as a Shipping and Handling charge on your invoice.

Payment Terms:

Payment terms under this offer shall be Net 30 Days. Payment is required for invoices within these terms even when a purchase order has not been completed. Ingram does not invoice for items until they have been shipped.

While other vendors demand payment from invoice date, Ingram’s terms are calculated on statement date at the end of each month. With payment due 30 days from statement date, the customer’s payment is due an average of 45 days from invoice (30-59 days). Ingram reserves the right to assess a late charge on all past due invoices.

Effective Dates: Start Date: July 1, 2026
End Date: June 30, 2027
Account Information:

This offer is extended to members of the Southern California Library Cooperative. The terms and conditions of this offer do not apply to staff accounts.

It is the responsibility of each individual ordering agency to verify with Account Services that any new accounts are eligible and have been set up to order under this offer. Ingram cannot issue credit for accounts not following the proper procedures. Any item that is ordered prior to the start date of this offer is not eligible to receive the terms of this special offer. This applies to all backorders, standing orders, and firm orders placed prior to the enactment of this offer. Libraries wishing to establish a new account will be asked to complete an Ingram New Account Application and Terms of Sale Form. When setting up an account under the terms of the contract, the Library will be asked to provide a copy of their tax exemption certificate.

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Southern California Library Cooperative
Special Offer

Ingram Contact List:

Members of the Southern California Library Cooperative have toll-free telephone access to Ingram Customer Care at (800) 937-8200, or you may reach your Senior Sales Representative directly at:
• Hannah Jones, Sales Representative ...............................(801) 999-8404 Email: [email protected]
• Ingram Library Services.....................................................615-793-5000 • Credit Department............................................................(800) 937-8100

Email: [email protected]
To Discuss Concerns or Issues Regarding Your Account
Email: [email protected]
To Set Up / Update an Account
Ingram Library Services LLC looks forward to a continued successful partnership with the Southern California Library Cooperative. If you have any questions, please contact Hannah Jones, your Ingram Senior Sales Representative.

Best regards,
Carolyn Morris
Vice President
CM/ab
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TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer DATE: September 9, 2026
SUBJECT: APPROVAL OF PROCUREMENT OF BUS STOP SITE

FURNISHINGS FROM KEYSTONE RIDGE DESIGNS IN THE
AMOUNT OF $78,640.35

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Efficient, Responsive, and Effective City Services
Safe Community
Well-Maintained Infrastructure

BACKGROUND
Proposition A (Prop A) is a half-cent sales tax approved by Los Angeles County voters in November 1980 to provide funding for public transportation and related improvements throughout Los Angeles County. A portion of Prop A revenues is returned directly to participating cities through the Local Return Program for eligible local transportation-related projects.

The City receives an annual allocation of Prop A Local Return funds that may be used for eligible transportation improvements, including public transit facilities and bus stop enhancements. Given the City's size and limited transit infrastructure, opportunities to utilize these restricted funds are relatively limited. For Fiscal Year 2026-27, the City Council appropriated $100,000 in Prop A Local Return funds for the refurbishment and improvement of bus stop site furnishings.

There are seventeen (17) bus stops located within the City, all serving the transit route along Huntington Drive, including bus stops located on the east side of San Gabriel Boulevard at its intersection with Huntington Drive that Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
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are within the City's jurisdiction. Although transit service is provided by the Los Angeles County Metropolitan Transportation Authority (Metro), the City is responsible for the maintenance and upkeep of the associated bus stop site furnishing amenities.

As part of the City's ongoing efforts to maintain public infrastructure and improve the condition and appearance of the public right-of-way, staff conducted a field assessment of the City's bus stops. The assessment identified opportunities to replace aging passenger seating and provide new trash receptacles and related site furnishings. The proposed project will utilize Prop A Local Return funds to refurbish bus stop site furnishings at designated locations along Huntington Drive.

DISCUSSION
Staff propose utilizing the City's budgeted Prop A Local Return funds to procure nineteen (19) bus stop benches and trash receptacles for designated locations along Huntington Drive. Several existing benches consist of older concrete seating that provides limited passenger comfort, while other locations have limited or no seating available for transit riders. Existing trash receptacles are also aging or are not consistently provided at bus stop locations.

The proposed improvements will provide more comfortable and functional passenger seating, improve cleanliness and maintenance operations, and enhance the overall appearance of the City's transit facilities and public rightof-way. The proposed furnishings include:
• Bus Benches: Durable, weather-resistant benches with backrests and center armrests to provide improved passenger comfort and functionality.
• Trash Receptacles: Durable, weather-resistant receptacles with fixed, elevated lids and lockable side-entry doors. The side-entry design will provide City maintenance staff with convenient access for emptying and servicing the receptacles while allowing the units to remain secured. The elevated fixed lids will help shield the receptacles from the elements and reduce the amount of rain entering the receptacles.

The proposed improvement locations are identified in Attachment 4.

Bus Stop Furnishings
Staff selected bus stop furnishings from Keystone Ridge Designs based on the durability, functionality, appearance, and suitability of the proposed products for the City's public right-of-way. The selected bench and receptacle designs PAGE 356 of 688
provide a coordinated, timeless appearance and are intended for use in outdoor public spaces subject to regular use and exposure to the elements.

Keystone Ridge Designs has more than 30 years of experience manufacturing commercial-grade site furnishings. The company is based in Butler, Pennsylvania, and states that it designs and manufactures its products in the United States. Its product line includes benches and litter receptacles designed for public spaces, including municipal and streetscape applications. The company also emphasizes durable, low-maintenance furnishings intended to provide extended product life.

The selected furnishings are well suited to the City's needs because they combine passenger comfort and functionality with durable construction and features that support efficient ongoing maintenance. Procuring coordinated benches and receptacles will also establish a consistent appearance among the City's bus stops and replace a variety of aging furnishings currently in service.

The proposed improvements will enhance the condition, functionality, and appearance of the City's bus stop site furnishing amenities while improving the overall experience for transit riders. The project is consistent with the eligible uses of Prop A Local Return funds for local transit-related improvements.

Procurement
The City will utilize a cooperative purchasing agreement administered through OMNIA Partners. Cooperative purchasing agreements allow participating public agencies to procure products and services through contracts that have been competitively solicited by a public agency or cooperative purchasing organization.

The proposed purchase will be made pursuant to OMNIA Contract No. 10-08, and Keystone Ridge Designs' quoted pricing reflects the applicable contract pricing and discounts. Use of the cooperative contract provides the City with access to competitively established pricing without conducting a separate solicitation for the proposed furnishings.

The combination of the selected products' durability and suitability for municipal use, the availability of coordinated products to establish a consistent bus stop furnishing standard, and the availability of the products through an established cooperative purchasing agreement provides a practical and costeffective procurement approach.

PAGE 357 of 688

FISCAL IMPACT & PROCUREMENT REVIEW
The City's adopted FY 2026-27 budget includes an appropriation of $100,000 in Account No. 207-48-4600-0443 for the Bus Stop Improvements project.

The City received a quote from Keystone Ridge Designs in the amount of $78,640.35 for the procurement of nineteen (19) bus stop benches and trash receptacles. The procurement will be funded entirely through Prop A Local Return funds and will have no impact on the City's General Fund.

Approximately $21,360 of the appropriation will remain available for other eligible bus stop or transit-related improvements, as determined necessary.

The proposed procurement is consistent with the City’s procurement policy, which permits the use of cooperative purchasing alliances pursuant to San Marino Municipal Code §02.06.05.B.6. and with the eligible uses of Prop A Local Return funds.

The Finance Director has reviewed this staff report for compliance with San Marino Municipal Code §02.06.05.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommend that the City Council approve the procurement of bus stop furnishings from Keyston Ridge Designs in the amount of $78,640.35, using Prop A Local Return funds. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the procurement of bus stop furnishings from Keystone Ridge Designs in the amount of $78,640.35.”

ATTACHMENTS

1. Quote from Keystone Ridge Designs

2. Keystone Ridge Midtown Bench Product Brochure

3. Keystone Ridge Midtown Receptacle Product Brochure

4. Bus Stop Improvement Locations

5. Bus Stop Furnishings CIP Form
PAGE 358 of 688

QUOTATION
670 Mercer Road | Butler, PA 16001-1840
Toll-Free: 1-800-284-8208 | Phone: 724-284-1213
www.keystoneridgedesigns.com
Page: 1 of 3
QN: 75221
Bill to: AMBER SHAH

CITY OF SAN MARINO
2200 HUNTINGTON DR
SAN MARINO CA 91108-2639
USA
Ship to: CITY OF SAN MARINO
2200 HUNTINGTON DR
SAN MARINO, CA 91108-2639
Quote No: 75221
Quote Date: 8/13/2026
Project Name: HUNTINGTON STREET

BEAUTIFICATION PROJECT
Ter. Manager: Isaac Wick
Quote Valid Until: 11/11/2026
Payment Terms: OMNIA/NCPA NET 30
Customer No: 26823
Phone No: 626-300-0787
Customer:

Email: [email protected]
Delivery Contact:
**PLEASE COMPLETE/CONFIRM UPON ORDERING**
Delivery Notes:

QUOTE SUMMARY:

Total Quotation Amount: $78,640.35
Payment Required to Activate Order: $0.00
Remaining Balance Due Net 30: $78,640.35
Price subject to change upon quote expiration.
______________________________________________________________________________________________________ Phone:

Quote Detail Continued on Separate Pages

CITY OF SAN MARINO
Cust. PO No:
_____________________________________________
PAGE 359 of 688

QUOTATION
670 Mercer Road | Butler, PA 16001-1840
Toll-Free: 1-800-284-8208 | Phone: 724-284-1213
www.keystoneridgedesigns.com
Page: 2 of 3
QN: 75221
SPECIAL CONSIDERATIONS:

Terms of Sale: Net 30
* Lift gate is not available for this shipment.
* Terms and discounts under NCPA/OMNIA Contract # 10-08 have been included. * All products are made to order. Estimated ship date will be provided upon order. * Please note our 32 gallon lid fits our 38 gallon receptacle. * All credit card transactions are subject to a 3% processing fee. This can be waived if paid by check, ACH, or wire transfer. * Products and quantities needed are the responsibility of the customer. * Documents required to fully process an order: Signed Quote & Signed Product Verification Packet/Approved Submittals.

Line Item Description Qty. Price Ext. Price
13% discount
Standard, Midtown Litter (w/ Door & 19.00 EA $1,865.00 $30,828.45 Locking Tabs), 38 Gallon, Adjustable Legs,
Round, Steel Frame & Material, Plastic
Liner, Champagne
S-MT03-38A-RD-DL0-000-10-00-
0057
1 Ext. Price reflects a
13% discount
Standard, Lid, Round, 32 Gallon, Elevated, 19.00 EA $180.00 $2,975.40 Upgraded Option w/ Receptacle Purchase,
Champagne
2 S-LD13-RD32-EL-UP-000-0057
Ext. Price reflects a
13% discount
Standard, Midtown Bench With Back, 6', 19.00 EA $2,150.00 $35,539.50 Center Arm, No Center Leg, Steel Frame &
Material, Champagne
3 S-MT026-00-CA-000-00-0057
Ext. Price reflects a
QUOTE- Miscellaneous Charge(s):

Description Price

1.) Freight & Packaging $9,297.00
Lines Total $69,343.35
Line Miscellaneous Charges $0.00
Quote Total $78,640.35
Total Taxes $0.00
Quote Miscellaneous Charges $9,297.00
I acknowledge that I have received and reviewed the complete terms and conditions of this quotation. By signing this page, I understand and accept all of Keystone Ridge Designs' Terms and Conditions as outlined on this page and all proceeding and subsequent pages of the quotation. See following page for complete terms and conditions. Authorized Signature PAGE 360 of 688

QUOTATION
670 Mercer Road | Butler, PA 16001-1840
Toll-Free: 1-800-284-8208 | Phone: 724-284-1213
www.keystoneridgedesigns.com
Page: 3 of 3
QN: 75221
PAGE 361 of 688
670 Mercer Road | Butler, PA 16001-1840
Toll-free: 1-800-284-8208 | Phone: 724-284-1213 | Fax: 724-284-1253 www.keystoneridgedesigns.com

CUSTOM OPTIONS
• Color: custom KEYSHIELD® powder
coat
• Support: bury extension
• Materials: sustainable hardwood,
stainless steel, recycled plastic
• Arms: center arms, additional arms,
no arms
• Curves, reverse curves, angles
• Custom length

STANDARD FEATURES
• Color: exclusive KEYSHIELD®
polyester powder coating finish
• Support: bolt down or freestanding
• Fully assembled unit
• Continuous weld seams
• Three-year warranty
• Made in the USA

ENHANCEMENTS
• Inquire about coordinating litter
receptacles, ash urns, planters,
tables, and other furnishings
• Cushions
• Pillows
• Cast bronze plaques
• Laser cuts
• Decals
The MIDTOWN BENCH WITH BACK adds
functional sophistication to any setting.

Its modish, smart simplicity and urban
elegance with main street appeal blends
with a bustling city streetscape or a quiet
town park.

Patent No. Des. D457,742
MT26

MIDTOWN
PAGE 362 of 688
670 Mercer Road | Butler, PA 16001-1840
Toll-free: 1-800-284-8208 | Phone: 724-284-1213 | Fax: 724-284-1253 www.keystoneridgedesigns.com

PROPRIETARY STATEMENT
Keystone Ridge Designs, Inc.® is proud to offer the design community exceptional site amenities. Due to the time
and resources invested in designing, manufacturing and
marketing Keystone Ridge Designs’ products and services, we pursue design patents, copyrights, trademarks and
service marks whenever possible. Any unlawful duplication or misrepresentation of Keystone Ridge Designs’ products will be rigorously protected.

MIDTOWN BENCH WITH BACK
Bench with back is covered by Patent No. Des. D457,742. All other Midtown pieces are Exclusive By Design™.

KEYSHIELD® METAL FINISH
The trademarked KEYSHIELD® finish protects each piece of furniture from chipping, cracking, and UVA damage while providing unparalleled corrosion resistance. Steel products are finished with a two-coat powder coating process applied to a 7-15 mil thickness. Substrate preparation includes sandblasting to a white finish to remove all surface contaminants. The raw product then receives a corrosion-inhibiting phosphate coating prior to the application of the powder coating. The first coat applied to the substrate is zinc rich epoxy powder primer used exclusively on sandblasted parts. The second coat is a colored polyester powder coating. Both coats are electrostatically applied and oven cured according to powder coating manufacturing specifications to create a smooth, satin-like finish and a lowemitting non-porous armor.

FULLY ASSEMBLED UNIT
The Midtown bench with back is manufactured in the USA as a fully assembled unit to provide ultimate stability and avoid damage during transit to the site, saving time and money.

MATERIALS
Commercial-grade materials, at least 25% recycled raw steel, 100% recyclable steel; completely welded for optimum strength and stability according to Keystone Ridge Designs, Inc. CAD drawing; alternating vertical ¼” x 1” and ¼” x 2” steel straps evenly spaced 1” apart attached to 1-1/2” O.D. steel tubing center frame with back; mounted on 1” square solid legs.

LENGTH (D)

WIDTH (B)

HEIGHT (C)

SEAT HEIGHT
WEIGHT
MT26
6ft
72 1/2”
28 7/16”
36 13/16”
17”
225 lbs.

MT24
4ft
50 1/2”
28 7/16”
36 13/16”
17”
200 lbs.

MT28
8ft
94 1/2”
28 7/16”
36 13/16”
17”
250 lbs.

MIDTOWN
PAGE 363 of 688
670 Mercer Road | Butler, PA 16001-1840
Toll-free: 1-800-284-8208 | Phone: 724-284-1213 | Fax: 724-284-1253 www.keystoneridgedesigns.com

CUSTOM OPTIONS
• Color: custom KEYSHIELD® powder
coat
• Support: bury extension
• Liner: galvanized or powder coated
steel
• Lid: elevated, elevated ash, dome,
ash dome, dome with galvanized
door, recycling and trash
• Sleeve: custom KEYSHIELD® powder
coat color
• Materials: sustainable hardwood,
stainless steel, recycled plastic

STANDARD FEATURES
• Color: exclusive KEYSHIELD®
polyester powder coating finish
• Support: elevated or adjustable
• Liner: commercial-grade plastic
• Lid: matching flat lid with anti-theft
lanyard
• Door: self-latching hinge system
• Fully assembled unit
• Continuous weld seams
• Three-year warranty
• Made in the USA

ENHANCEMENTS
• Inquire about coordinating benches,
ash urns, planters, tables, and other
furnishings
• Ash filler
• Ash sifter
• Litter mount ash tower
• Cast bronze plaques
• Laser cuts
• Decals
The MIDTOWN LITTER RECEPTACLE
WITH DOOR allows you the freedom to
coordinate with a bench series, or mix
and match for an eclectic motif. Beautify
your surroundings with our exclusive
collection of litter receptacles.

MT3D-32

MIDTOWN
PAGE 364 of 688
670 Mercer Road | Butler, PA 16001-1840
Toll-free: 1-800-284-8208 | Phone: 724-284-1213 | Fax: 724-284-1253 www.keystoneridgedesigns.com

PROPRIETARY STATEMENT
Keystone Ridge Designs, Inc.® is proud to offer the design community exceptional site amenities. Due to the time
and resources invested in designing, manufacturing and
marketing Keystone Ridge Designs’ products and services, we pursue design patents, copyrights, trademarks and
service marks whenever possible. Any unlawful duplication or misrepresentation of Keystone Ridge Designs’ products will be rigorously protected.

MIDTOWN LITTER RECEPTACLE WITH DOOR
Bench with back is covered by Patent No. Des. D457,742. All other Midtown pieces are Exclusive By Design™.

KEYSHIELD® METAL FINISH
The trademarked KEYSHIELD® finish protects each piece of furniture from chipping, cracking, and UVA damage while providing unparalleled corrosion resistance. Steel products are finished with a two-coat powder coating process applied to a 7-15 mil thickness. Substrate preparation includes sandblasting to a white finish to remove all surface contaminants. The raw product then receives a corrosion-inhibiting phosphate coating prior to the application of the powder coating. The first coat applied to the substrate is zinc rich epoxy powder primer used exclusively on sandblasted parts. The second coat is a colored polyester powder coating. Both coats are electrostatically applied and oven cured according to powder coating manufacturing specifications to create a smooth, satin-like finish and a lowemitting non-porous armor.

FULLY ASSEMBLED UNIT
The Midtown litter receptacle with door is manufactured in the USA as a fully assembled unit to provide ultimate stability and avoid damage during transit to the site, saving time and money.

MATERIALS
Fully-welded commercial-grade steel construction.

DIAMETER

ELEVATED LEG

ADJUSTABLE LEG

LID DIAMETER
WEIGHT
MT3D-32
32 gal.
31 1/8”
37 1/2”
36 1/2”
23 5/8”
250 lbs.

MT3D-22
22 gal.
26 5/8”
32 3/4”
31 3/4”
19 1/2”
222 lbs.

MT3D-38
38 gal.
31 1/8”
37 1/2”
36 1/2”
23 5/8”
260 lbs.

MIDTOWN
PAGE 365 of 688
San Marino Bus Stops (17) along Huntington Drive
Huntington / San Gabriel — 2
Huntington / Gainsborough — 1
Huntington / Bradbury — 1
PAGE 366 of 688
San Marino Bus Stops (17) along Huntington Drive
Huntington / Winston — 1
Huntington / Del Mar — 1
Huntington / San Marino — 2
PAGE 367 of 688
San Marino Bus Stops (17) along Huntington Drive
Huntington / Cambridge — 1
Huntington / West — 1
Huntington / Virginia — 2
PAGE 368 of 688
San Marino Bus Stops (17) along Huntington Drive
Huntington / St. Albans — 2
Huntington / Granada — 2
PAGE 369 of 688
San Marino Bus Stops (17) along Huntington Drive
Huntington / El Molino — 1
PAGE 370 of 688
San Marino Bus Stops (17) along Huntington Drive
PAGE 371 of 688

CITY OF SAN MARINO
)< CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY FY

FY

FY


FY
202
/20
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R)00 0HDVXUH0
,
GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), MW (Measure W), &236 &236*UDQW
O (Other)
Photo of Equipment and/or Map Showing Project Location

Bus Stop Improvements
Refurbishment of bus stop furnishings citywide
Citywide
Parks and Public Works Amber Shah Right-of-Way
$ 100,000 New
City Staff
$ 100,000 $ 0 $ 0 $ 0 $ 0 $ 100,000
PA $ 100,000 PA PA PA PA PA $ 100,000
$ 0
$ 0
$ 0
$ 0
283 PAGE 372 of 688

CITY OF SAN MARINO
FY  CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
Fiscal Year
Description of General Fund Costs
There are nineteen (19) bus stops located throughout the City, primarily along Huntington Drive and San Gabriel Boulevard within City limits. While transit service is provided by Metro, the City is responsible for the maintenance and upkeep of these facilities.

The City receives an annual allocation of Proposition A funds from Metro, which are primarily restricted to transit-related improvements. Given the City’s size and limited transit infrastructure, opportunities to utilize these funds are relatively constrained.

As such, staff recommends using available Proposition A funding to refurbish bus stops citywide. Planned improvements include replacement of aging benches and installation of new trash receptacles to enhance cleanliness, improve maintenance operations, and maintain the overall appearance of the public right-of-way. Staff will also demolish the existing bus shelter located at the northwest corner of Huntington Drive and San Marino Avenue due to age, condition and public safety concerns. These upgrades will ensure that bus stop facilities remain in good condition and are consistent with the City’s standards for public spaces.

Staff recommend $100,000 in new funding for FY 2026–27 for the refurbishment of the bus stop furnishings. The project will be funded entirely through Proposition A funds, with no impact to the General Fund. This approach allows the City to effectively utilize restricted transportation funds while maintaining the quality and appearance of community infrastructure. $ 100,000
$ 100,000
$ 100,000
$ 100,000
FY 26-27
Proposition A
284 PAGE 373 of 688
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Lizette Guerrero, Human Resources Director
DATE: September 9, 2026
SUBJECT: APPROVAL OF A CONTRACT WITH USI INSURANCE

SERVICES LLC FOR EMPLOYEE BENEFITS BROKERAGE

AND BENEFIT PLAN SERVICES

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Efficient, Responsive, and Effective City Services

BACKGROUND
The City provides employee benefits as an important component of its overall compensation program. These benefits include medical, dental, vision, life insurance, disability insurance, and other supplemental benefits made available to eligible employees and, where applicable, their dependents.

The administration and procurement of employee benefit programs is a complex and specialized function. Since 2018, the City has utilized a Broker of Record, USI Insurance Services LLC (USI), to assist with evaluating benefit plans, negotiating with insurance carriers, analyzing renewal proposals, identifying cost-containment opportunities, assisting with regulatory compliance, and providing ongoing support to the City, other than CalPERS Medical coverage. The benefits broker serves as an intermediary between the City and insurance carriers and provides specialized expertise that is not otherwise available within the City's existing staffing structure.

As part of the City's annual benefits process, Staff works with the broker to review current benefit plans, analyze carrier renewals, evaluate available alternatives, and determine whether changes are necessary to maintain competitive benefits while managing costs.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 374 of 688

DISCUSSION
Specialized Nature of Employee Benefits Brokerage Services Employee benefits brokerage requires specialized knowledge of insurance products, health plans, carrier underwriting practices, regulatory requirements, employee benefits administration, and the public-sector employment environment. A qualified broker must understand the City's existing benefit structure and be able to evaluate competing plan designs, negotiate with carriers, identify cost-saving opportunities, and advise the City concerning the financial and operational consequences of benefit changes.

Continuity and Institutional Knowledge
The City's benefits program is an ongoing operation. Each year the broker develops knowledge regarding the City's plan structure, employee population, renewal history, carrier performance, claims and service issues, negotiated rates, plan utilization, and administrative practices. Maintaining a successful broker relationship therefore has a measurable operational value.

The City’s experience with USI has been positive. Throughout the relationship, USI has demonstrated a thorough understanding of the City’s employee benefits program and has provided consistent, responsive, and professional service. The firm’s institutional knowledge, industry expertise, and established relationships with benefit carriers have been valuable in assisting the City with annual renewals, evaluating benefit options, negotiating competitive rates, and addressing benefit-related issues.

The total cost of the contract during the five (5) year term is not to exceed $75,000, plus 2 additional 1-year extensions at the City’s option at the same annual rate. The cost is compromised of the following:
• The annual contract amount shall not exceed $15,000 per year

FISCAL IMPACT & PROCUREMENT REVIEW
The Human Resources Department budget funds for Employee Benefits Brokerage services in the Other Contract Services Account (Account #101-10- 4150-0000), and sufficient funds for these services are included each fiscal year as part of the Department’s proposed operating budget.

PAGE 375 of 688
The Finance Director has reviewed this report and determined this is in accordance with S.M.C.C. 02.06.05.B.2 as the best interests of the City are served by dispensing with competitive bidding, based on the administration and procurement of employee benefit programs is a complex and specialized function.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council approve a contract with USI Insurance Services LLC for Employee Benefits Brokerage services for a five (5) year term in the amount not to exceed $75,000, plus 2 additional 1-year extensions at the City‘s option at the same annual rate. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the City Manager to execute a contract with USI Insurance Services LLC for Employee Benefits Brokerage services for a five (5) year term in the amount not to exceed $75,000 and to exercise options subject to satisfactory performance and budget allocation.”

ATTACHMENTS

1. Standard Professional Services Agreement with USI Insurance Services LLC.

PAGE 376 of 688
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Revised-7.2025

AGREEMENT FOR PROFESSIONAL SERVICES
Contract No. _________
This AGREEMENT FOR PROFESSIONAL SERVICES (“AGREEMENT”) is made and entered into effective as of the 9th day of September, 2026, by and between the CITY OF SAN MARINO, a California municipal corporation, located at 2200 Huntington Drive, San Marino, CA 91108 (“CITY”) and USI Insurance Services LLC, located at 21250 Hawthorne Blvd., Suite 380, Torrance, CA 90503(“CONSULTANT”).

W I T N E S S E T H:

For and in consideration of the promises and of the mutual covenants and agreements herein contained, said parties hereby agree as follows:

1. RECITALS. This AGREEMENT is made and entered into with respect to the following facts:

A. CITY requires professional administration and procurement services of employee benefit programs as set forth in Exhibit A (“SERVICES”); and B. CONSULTANT is qualified to provide certain services to the CITY necessary for said SERVICES; and, therefore, the CITY has elected to engage the services of CONSULTANT upon the terms and conditions hereinafter set forth.

2. SCOPE OF SERVICES.

A. CONSULTANT shall furnish to the City all labor, materials, tools, equipment, services, and incidental customary work necessary to fully and adequately perform those services set forth in Exhibit “A” and hereby incorporated by reference. To the extent that Exhibit A is a proposal from CONSULTANT, such proposal is incorporated only for the description of the scope of services and no other terms and conditions from any such proposal shall apply to this AGREEMENT.

B. Performance of the SERVICES specified herein is made an obligation of CONSULTANT under this AGREEMENT, subject to any changes made subsequently upon the mutual written agreement of the parties.

C. The scope of services to be performed by CONSULTANT under this AGREEMENT shall include, but not be limited to, those services specified in Paragraph 2A hereof.

D. If there is a conflict between any of the provisions of the AGREEMENT and Exhibit A, this AGREEMENT shall have priority in the interpretation of the Parties rights and obligations under this AGREEMENT.

PAGE 377 of 688
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3. PERFORMANCE STANDARDS. While performing this AGREEMENT CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CONSULTANT shall cooperate with CITY if CITY opts to monitor CONSULTANT’s services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have thirty (30) days after such notification to cure any shortcomings to CITY’s satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT.

4. FAMILIARITY WITH WORK.

A. By executing this AGREEMENT, CONSULTANT agrees that, to the best of CONSULTANT’s knowledge and belief, CONSULTANT has
(i) Carefully investigated and considered the scope of services to be performed;
(ii) Carefully considered how the services should be performed; and (iii) Understands the facilities, difficulties, and restrictions attending performance of the services under this AGREEMENT.

B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT’s own risk until written instructions are received from CITY provided, however, that CONSULTANT’s site investigation obligation shall be limited to a reasonable visual and noninvasive investigation within the scope of CONSULTANT’s scope of work and CONSULTANT shall not be deemed to have assumed responsibility for, or waived any claim arising from, latent site conditions not reasonably discoverable by such investigation.

5. CITY SUPERVISION. Upon reasonable prior written notice from City but in no event less than ten (10) business days, CONSULTANT shall allow City or City’s agents or representatives to inspect reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained CONSULTANT in connection with this AGREEMENT subject to the confidentiality provisions contained herein. If City uses any third party to conduct or assist with any such inspection or review, such third party, before receiving access to any such records or related information, shall execute a nondisclosure agreement reasonably acceptable to CONSULTANT. City’s rights under this Section 5 shall survive for two years following the expiration or earlier termination of this AGREEMENT. Pursuant to Section 02.06.05 of the San Marino City Code, this AGREEMENT shall not be made without the prior approval of the City Council if it is for PAGE 378 of 688
-3-
Revised-7.2025
professional services of thirty thousand dollars ($30,000.00) or more and shall be executed only by the mayor or city manager. Payment for any services rendered under this AGREEMENT shall be executed and approved by the city manager so long as this AGREEMENT is for professional services between five thousand dollars ($5,000.00) and thirty thousand dollars ($30,000.00).

6. FEE. Compensation to CONSULTANT for the total services to be rendered pursuant to this AGREEMENT shall be in an amount not to exceed $75,000.00 during the initial Term and an additional $15,000 per year if the extension options described in Section 9 are exercised.

7. EXTRA SERVICES. Notwithstanding any other provision herein, no extra services shall be rendered by CONSULTANT under this AGREEMENT unless such extra services first shall have been authorized in advance and in writing by the CITY. Any such services so authorized shall be paid by the CITY at rates approved of by the CITY.

8. PAYMENT BY CITY.

A. Compensation. Subject to any limitations provided in the Contract Documents, City agrees to pay CONSULTANT as full consideration for the faithful performance of all of the Work during the initial Term a not to exceed total amount of seventy-five thousand dollars ($75,000.00) plus an additional not to exceed amount of fifteen thousand dollars ($15,000) for each option year exercised by the City pursuant to Section 9 (“Compensation”). Pursuant to Section 02.06.05 of the San Marino City Code, this AGREEMENT shall not be effective unless previously approved by the City Council if it is for professional services of thirty thousand dollars ($30,000.00) or more.

B. Monthly Invoice. CONSULTANT must furnish City with an invoice for the Work performed in accordance with the Contract Documents.

CONSULTANT may not submit invoices more often than once every 30 days. Such invoices shall be submitted within 15 days of the end of the month during which the services were rendered and shall describe in detail the services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed for each day in the period.

C. City Review of Invoices. City will review each invoice and determine whether the Work performed is in accordance with the Contract Documents.

The Director may require CONSULTANT to provide a release of all undisputed Contract amounts contained in the invoice.

D. Disputes on Invoices. If City disputes any item on an invoice, City will give CONSULTANT notice stating the reasons for the dispute. The Parties will meet and confer in good faith to attempt to resolve the dispute.

PAGE 379 of 688
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Revised-7.2025
E. 30 Days to Pay Invoice. Except as to any charges for the Work performed that the City disputes, City will cause CONSULTANT to be paid within 30 days of the date of the invoice or the date that CONSULTANT furnishes City with a release of all undisputed Contract amounts, whichever occurs later.

F. Partial Invoices. In the event there is any claim specifically excluded by CONSULTANT from the operation of any release, City may retain an amount not to exceed the amount of the excluded claim.

G. No Additional Compensation. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the contract documents, and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.

9. TERM. The term of this AGREEMENT shall commence as of the Effective Date and shall continue through September 9, 2031, plus 2 additional 1-year extensions at the City‘s option. The CITY may extend said time of completion for delays caused by circumstances beyond the control of either party to this AGREEMENT. Should the consulting contract extend beyond the estimated time for completion of said services, CITY hereby reserves the right to continue CONSULTANT’s services hereunder with any and all fees for such additional services to be compensated by the CITY at rates approved by the CITY.

10. DISPUTES AND REMEDIES.

A. Claims, disputes, and other matters in question between the Parties arising out of or relating to this AGREEMENT or the breach thereof, must be resolved by the following procedure:
(i) CITY and CONSULTANT will exercise their best efforts to resolve disputes through the development of a consensus. A meeting may be requested by CITY or CONSULTANT at any time for the purpose of resolving a dispute. A non-binding determination by CITY’S Director of the Department of Human Resources will be made within two (2) weeks after a meeting to resolve the dispute;
(ii) If unresolved within thirty (30) days, then City Manager, or his designee, will make a final non-binding determination;
(iii) Following the City Manager’s final determination, the Parties may submit any unresolved matters to non-binding mediation. The parties may, but are not required to be, represented by counsel in mediation;
PAGE 380 of 688
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Revised-7.2025
(iv) If the Parties do not agree to mediation, or if mediation does not resolve the Parties’ dispute, the matter may be pursued in Los Angeles County Superior Court, or the United States District Court, Central District of California, if federal jurisdiction exists.

B. The Parties’ rights and remedies under this AGREEMENT are in addition to any other rights and remedies provided by law.

11. PREVAILING WAGE. CONSULTANT is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the SERVICES are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, CONSULTANT agrees to fully comply with such Prevailing Wage Laws. The CITY shall provide CONSULTANT with a copy of the prevailing rates of per diem wages in effect at the commencement of this AGREEMENT. CONSULTANT shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the SERVICES available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the project site. CONSULTANT shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

12. TERMINATION OF AGREEMENT. The CITY may terminate this AGREEMENT upon giving a thirty (30) day advance written notice of such termination to CONSULTANT. In that event, the City Manager, or his designee, based upon work accomplished by CONSULTANT prior to notice of such termination, shall determine the amount of fees to be paid to CONSULTANT for such services based upon accepted accounting practices. CONSULTANT may terminate this AGREEMENT for cause in the event CITY fails to cure a default under this AGREEMENT within thirty (30) days after CONSULTANT has given CITY notice of such default. Upon termination of this AGREEMENT, CONSULTANT shall cease all work under this AGREEMENT and deliver to CITY all materials, reports, documents, notes or other written materials compiled through the last working day this AGREEMENT is in effect.

13. INDEPENDENT CONTRACTOR. CONSULTANT shall act as an independent contractor in the performance of the services provided for in this AGREEMENT and shall furnish such services in CONSULTANT’s own manner and method and in no respect shall CONSULTANT be considered an agent or employee of the CITY.

14. OWNERSHIP OF DOCUMENTS. All financial documents, data, studies, and reports prepared by CONSULTANT under this AGREEMENT are CITY’s property.

CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY’s written noticeand/or upon the expiration or termination of this AGREEMENT.

PAGE 381 of 688
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9. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this AGREEMENT, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this AGREEMENT, will be released by CONSULTANT to any other person or City without CITY’s prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties.

10. NONASSIGNMENT. This AGREEMENT is not assignable either in whole or in part by CONSULTANT without the written consent of CITY which shall not unreasonably withheld. Notwithstanding the foregoing, Consultant may assign its rights and obligations under the Agreement to an entity acquiring, directly or indirectly, Control of Consultant, an entity into which Consultant is merged, or an entity acquiring all or substantially all of Consultant’s assets. For the purposes of this Agreement, “Control” means the possession, direct or indirect, of the power to solely direct or cause the direction of the management or policies of an entity, whether through the ownership of voting securities (or other ownership interest), by contract or otherwise. Any purported assignment without such consent shall be void and without effect.

11. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a valid Taxpayer Identification Number.

12. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this AGREEMENT, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this AGREEMENT.

13. INDEMNIFICATION.

A. CONSULTANT shall indemnify, defend with legal counsel approved by CITY—or, at the CITY’s option, reimburse the CITY Indemnitees their costs of defense—and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT’s obligations under this section shall not apply to the extent = claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of CITY under any provision of this AGREEMENT, CONSULTANT shall not be required to indemnify and hold harmless CITY for liability attributable to the sole active negligence of CITY, provided such active negligence is determined by AGREEMENT between the parties or by the findings of a court of competent jurisdiction. In instances where CITY is shown to have been actively PAGE 382 of 688
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negligent and where CITY’s active negligence accounts for only a percentage of the liability involved, the obligation of CONSULTANT will be for that entire portion or percentage of liability not attributable to the active negligence of CITY.

B. Should conflict of interest principles preclude a single attorney from representing both CITY and CONSULTANT, or should CITY otherwise find CONSULTANT’s attorney unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees, and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligent, reckless, or wrongful performance.

C. Payment by CITY is not a condition precedent to enforcement of this indemnity. In the event of any dispute between CONSULTANT and CITY, as to whether liability arises from the sole active negligence or willful misconduct of the CITY or its officers, employees, or agents, CONSULTANT will be obligated to pay for CITY’s defense until such time as a final judgment has been entered adjudicating the CITY as solely negligent or to have acted with willful misconduct. CONSULTANT will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees, and costs of litigation.

D. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this AGREEMENT.

20. INSURANCE. Without limiting CONSULTANT’S indemnification of CITY, and prior to commencement of work and/or services under this AGREEMENT, CONSULTANT shall obtain, provide, and maintain at its own expense during the term of this AGREEMENT, policies of insurance of the type and amounts described below and in a form satisfactory to CITY.

A. General liability insurance. CONSULTANT shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

B. Professional liability (errors & omissions) insurance. CONSULTANT shall maintain professional liability insurance that covers the Services to be PAGE 383 of 688
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performed in connection with this AGREEMENT, in the minimum amount of $2,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this AGREEMENT and CONSULTANT agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this AGREEMENT.

C. Workers’ compensation insurance. CONSULTANT shall maintain Workers’ Compensation Insurance (statutory limits) and Employer’s Liability insurance (with limits of at least $1,000,000).

D. CONSULTANT shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers.

E. Should CONSULTANT obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer’s liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.

F. Proof of insurance. CONSULTANT shall provide certificates of insurance as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by CITY prior to commencement of performance. Current certification of insurance shall be kept on file with CITY for the contract period and any additional length of time required thereafter. CITY reserves the right to require complete, certified copies of all required insurance policies, at any time.

G. Duration of coverage. CITY shall procure and maintain for the contract period, and any additional length of time required thereafter, insurance against claims for injuries to persons or damages to property, or financial loss which may arise from or in connection with the performance of the Work hereunder by CONSULTANT, their agents, representatives, employees, or subconsultants.

H. Primary/noncontributing. With the exception of Professional liability (errors and omissions) insurance, coverage provided by CONSULTANT shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before the CITY’S own insurance or self- insurance shall be called upon to protect it as a named insured.

PAGE 384 of 688
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I. CITY’S rights of enforcement. In the event any policy of insurance required under this AGREEMENT does not comply with these specifications or is canceled and not replaced, CONSULTANT shall have the option to procure, at CONSULTANT’s sole cost, compliant replacement insurance reasonably acceptable to CITY. If CONSULTANT does not procure compliant replacement insurance within the time reasonably required by CITY under the circumstances, CITY has the right but not the duty to obtain the insurance in its reasonable discretion it deems necessary, and any premium paid by CITY will be promptly reimbursed by CONSULTANT or CITY will withhold amounts sufficient to pay premium from CONSULTANT payments. In the alternative, CITY may cancel this AGREEMENT.

J. Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the CITY.

K. Waiver of subrogation. With the exception of Professional liability (errors and omissions) insurance, all insurance coverage maintained or procured pursuant to this AGREEMENT shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow CONSULTANT’S or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. With the exception of Professional liability (errors and omissions) insurance, CONSULTANT hereby waives its own right of recovery against CITY and shall require similar written express waivers and insurance clauses from each of its subconsultants.

L. Enforcement of contract provisions (non estoppel). CONSULTANT acknowledges and agrees that any actual or alleged failure on the part of the CITY to inform CONSULTANT of non-compliance with any requirement imposes no additional obligations on the CITY nor does it waive any rights hereunder.

M. Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the CONSULTANT maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the PAGE 385 of 688
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CONSULTANT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.

N. Notice of cancellation. CONSULTANT agrees to oblige its insurance agent or broker and insurers to provide the CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the CONSULTANT’S insurers are unwilling to provide such notice, then CONSULTANT shall have the responsibility of notifying the CITY immediately in the event of CONSULTANT’S failure to renew any of the required insurance coverages, or insurer’s cancellation or non-renewal.

O. Additional insured status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies.

P. Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing.

Q. Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

R. Pass through clause. CONSULTANT agrees to ensure that its subconsultants, subcontractors, and any other party who is brought onto or involved in the project/service by CONSULTANT (hereinafter collectively “Subcontractor”), provide the same minimum insurance coverage and endorsements required of CONSULTANT under this AGREEMENT.

CONSULTANT agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. However, in the event CONSULTANT’S Subcontractor cannot comply with this requirement, which proof must be submitted to the CITY, CONSULTANT may still be able to utilize the Subcontractor provided CONSULTANT shall be required to ensure that its Subcontractor provide and maintain insurance coverage and endorsements sufficient to the specific risk of exposure involved with Subcontractor’s scope of work and services, with limits less than required of the CONSULTANT, but in all other terms consistent with the CONSULTANT’S requirements under this AGREEMENT. This provision does not relieve the CONSULTANT of its contractual obligations under the AGREEMENT and/or limit its liability to the amount of insurance coverage PAGE 386 of 688
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provided by its subcontractors. This provision is intended solely to provide CONSULTANT with the ability to utilize a Subcontractor who may be otherwise qualified to perform the work or services but may not carry the same insurance limits as required of the CONSULTANT under this AGREEMENT given the limited scope of work or services provided by the subcontractor. CONSULTANT agrees that upon request, all agreements with Subcontractors, and others engaged in the project and/or services, will be submitted to CITY for review.

S. CITY’S right to revise specifications. The CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the CONSULTANT ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONSULTANT, the CITY and CONSULTANT may renegotiate CONSULTANT’S compensation.

T. Self-insured retentions. Any self-insured retentions must be declared to and approved by CITY.

U. Timely notice of claims. CONSULTANT shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from CONSULTANT’S performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.

V. Additional insurance. CONSULTANT shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

21. NON-DISCRIMINATION. CONSULTANT shall not discriminate in its recruiting, hiring, promotion, demotion or termination practices on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, or sexual orientation in the performance of this AGREEMENT and shall comply with the provisions of the California Fair Employment and Housing Act as set forth in Part 2.8 of Division 3, Title 2 of the California Government Code; the Federal Civil Rights Act of 1964, as set forth in Public Law 88-352, and all amendments thereto; Executive Order 11246; and all administrative rules and regulations issued pursuant to such acts and order.

22. UNAUTHORIZED ALIENS. CONSULTANT hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act (8 USCA 1101, et seq.), as amended; and, in connection therewith, shall not employ unauthorized aliens as defined therein. Should CONSULTANT so employ such unauthorized aliens for the performance of work and/or services covered by this AGREEMENT, and should the Federal Government impose sanctions against the CITY for such use of unauthorized aliens, CONSULTANT hereby agrees to, and shall, reimburse CITY for the cost of all PAGE 387 of 688
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such sanctions imposed, together with any and all costs, including attorney’s fees, incurred by the CITY in connection therewith.

14. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY’s conflict of interest regulations.

15. WAIVER. Waiver by any party hereto of any term, condition, or covenant of this AGREEMENT shall not constitute the waiver of any other term, condition or covenant hereof.

16. ATTORNEY’S FEES. If litigation is reasonably required to enforce or interpret the provisions of this AGREEMENT, the prevailing party in such litigation shall be entitled to an award of reasonable attorney’s fees, in addition to any other relief to which it may be entitled.

17. BINDING EFFECT. This AGREEMENT shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

18. PROVISIONS, CUMULATIVE. The provisions of this AGREEMENT are cumulative and in addition to and not in limitation of any rights or remedies available to CITY.

19. NO PRESUMPTION RE: DRAFTER. The parties acknowledge and agree that the terms and provisions of this AGREEMENT have been negotiated and discussed between the parties and their attorneys, and this AGREEMENT reflects their mutual AGREEMENT regarding the same. Because of the nature of such negotiations and discussions it would be inappropriate to deem any party to be the drafter of this AGREEMENT; and, therefore, no presumption for or against validity or as to any interpretation hereof, based upon the identity of the drafter, shall be applicable in interpreting or enforcing this AGREEMENT.

20. ASSISTANCE OF COUNSEL. Each party to this AGREEMENT warrants to each other party as follows:

A. That each party either had the assistance of counsel or had counsel available to it, in the negotiation for, and execution of, this AGREEMENT, and all related documents; and,
B. That each party has lawfully authorized the execution of this AGREEMENT.

21. MODIFICATION. This AGREEMENT shall not be modified except by written agreement of the parties.

22. GOVERNING LAW. This AGREEMENT shall be interpreted and construed according to the laws of the State of California.

23. NOTICE. Whenever it shall be necessary for either party to serve notice on the other regarding this AGREEMENT, such notice may be furnished in writing by either party to the other and shall be served by personal service as required in judicial proceedings PAGE 388 of 688
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or by certified mail, postage prepaid, return receipt requested, addressed to the parties as follows:

CITY: City of San Marino
2200 Huntington Drive
San Marino, California 91108
Attn: City Manager
CONSULTANT: USI Insurance Services LLC,
21250 Hawthorne Blvd., Suite 380
Torrance, CA 90503
Attn: Joy Giblin
Notice will be deemed effective on the date personally delivered or transmitted by facsimile. If the notice is mailed, notice will be deemed given three days after deposit of the same in the custody of the United States Postal Service, postage prepaid, for first class delivery, or upon delivery if using a major courier service with tracking capabilities.

Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.

24. FORCE MAJEURE. Neither party shall be responsible for delays or failures in performance resulting from acts beyond the control of the offending party. Such acts shall include, but not be limited to, acts of God, fire, flood, earthquake, or other natural disaster, nuclear accident, explosion, war, terrorist attack, embargo, strike, lockout, riot, freight embargo, public regulated utility, or government statutes or regulations superimposed after the fact.

25. ELECTRONIC TRANSMISSION OF AGREEMENT AND SIGNATURE. The Parties agree that this AGREEMENT may be signed and transmitted by electronic mail by either/any or both/all Parties, and that such signatures shall have the same force and effect as original signatures, in accordance with California Government Code section 16.5 and Civil Code section 1633.7.

26. RECORD AUDIT. In accordance with Government Code section 8546.7, records of both the City and the CONSULTANT shall be subject to examination and audit by the City for a period of three (3) years after final payment. [signatures on following page]
PAGE 389 of 688
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IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed on its effective date by their respective officers duly authorized on their behalf.

CITY OF SAN MARINO, a California municipal
corporation
ATTEST:

By ______________________________
Philippe Eskandar, City Manager
_______________________________
Nia Calistro, City Clerk
APPROVED AS TO FORM:

JOSEPH M. MONTES, CITY ATTORNEY
By _____________________________________

“CONSULTANT”
USI Insurance Services LLC
TAXPAYER ID # ___________________
By ______________________________
Print Name: Joy Giblin
Title: VP, Employee Benefits Consultant
USI Insurance Services
By ______________________________
Print Name: ______________________
Title: _______________________
PAGE 390 of 688
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Exhibit A
Scope of Services
PAGE 392 of 688
Response to RFP for: City of San Marino. RFP due date: 5/17/2018 Confidential. © 2018 USI Insurance Services. All rights reserved. | 3

SCOPE OF WORK
The successful Proposer (“Consultant”) shall perform those services necessary and customary to provide brokerage and consulting service to the City and its labor associations in support of health and welfare benefits programs. Such services will include, but not be limited to, any and all services customary to the industry and as outlined within this RFQ whether included in the Scope of Work or elsewhere:

Confirmed.

The successful Proposer (“Consultant”) shall provide evidence to the City that the “Consultant” has met all ethical requirements of his/her industry, evidencing proper internal controls, and shall disclose any history of civil and/or criminal penalties assessed or claims filed against the “Consultant” in the last five years with an explanation as to how the “Consultant” has rectified these issues.

The proposed local Consultant has met all ethical requirements of the industry and does not have any history of civil and/or criminal penalties within the past five years. We strive to not only comply with but exceed the expectations of any local, state, federal, or international regulations that impact our operations.

As a national insurance brokerage, we are supervised under each state’s insurance department regulatory authorities for our primary insurance activities in which we are conducting insurance transactions. In addition, several other regulatory authorities may have oversight depending on the products, services, and business lines involved. These additional regulatory authorities would include the DOL, FINRA, and the SEC.

USI maintains a licensing and compliance group who, along with its law department, work together to ensure that its operations are fully compliant with all state insurance department regulatory requirements.

PAGE 393 of 688
Response to RFP for: City of San Marino. RFP due date: 5/17/2018 Confidential. © 2018 USI Insurance Services. All rights reserved. | 4
Scope of Work – Daily and /Or Annual Services
Confirmed
core service
included in fee

1. Review and audit all current Health and Welfare benefits plans, placements, and make recommendations based upon review for continued, renewal, new placements, including coordinating and assisting City staff with implementation and transition of carriers and third party administrators; take lead role in developing transition plans, communications, etc.;
Confirmed
Marketing and placement of insurance, including issuance of requests for proposals (RFP), as required/requested by the City: presently, medical is excluded (see required non-yearly services) and may include but not be limited to the following benefits:
 Medical Plans are obtained through CalPERS (PEMCHA Plan)  Dental PPO and HMO plans
• Updates on clinical guidelines issued by American Dental Association • Compare Dental Network discounts
• Performance guarantee benchmarking data; comparison of existing programs to benchmark data and development of improvement plan to meet industry best practices and benchmark high points; development of internal marketing and educational materials for employees and dependents  Vision Care
• Updates/recommendations on improving the program; development of internal marketing and educational materials for employees and dependents  Employee Assistance Program (EAP)
• Assists in measuring and strengthening the performance of EAP’s and behavioral health programs, examining access, utilization, cost  Life Insurance and Accidental Death and Dismemberment • Basic life insurance
• Supplemental life insurance
 Voluntary Benefits plan (including as outlined in item 21 below) • Long Term Disability
• Short Term Disability
 Flexible Benefits Spending Accounts (IRS Section 125) Plan: including carrier, providers, Third-party Administrator; plan documents;
educational/informational materials; enrollment processes, procedures, rules, forms; communications with City and employees; claim handling and responsiveness; claims intervention on behalf of the City and its employees;  Any and all other benefits not listed or described herein for City consideration, Confirmed – all
below in this cell
PAGE 394 of 688
Response to RFP for: City of San Marino. RFP due date: 5/17/2018 Confidential. © 2018 USI Insurance Services. All rights reserved. | 5
Scope of Work – Daily and /Or Annual Services
Confirmed
core service
included in fee
as the City may wish to review and incorporate into the City’s portfolio of coverages; conduct analysis and study; and report back to the City on other benefits available in the general marketplace; explore options for City benefit programs, including vendor search and implementation.
 Effective coordination with City Labor Associations on benefit materials, benefit communications, new hire onboarding information; and resolve related concerns.

2. Draft, Review, and Edit, all Plan Design Documents, as may be required or necessary, at the request of the City (City Manager or Human Resources Manager), for City Council Review and Approval; Review and advise the City and its labor associations on Health and Welfare benefits insurance coverage, including recommending alternative programs for maximum benefit and cost control; proactively advise the City on legal, regulatory, or industry changes in Health and Welfare Benefits programs’ design, delivery, Compliance, ACA, or any issue that may affect the City’s Health and Welfare Benefits program, including Compliance with all pertinent statues, regulations, rules, and policy requirements;
Confirmed

3. Audit all City benefit plans and City’s procedures for compliance with required documentation, processing, and recommend improvements to meet best practices, and industry standards; Audit all Health and Welfare Benefits plans, including utilization studies, coordination, and maximizing available benefits and claim costcontrol methodologies; provide cost of benefit to claims expense ratios; examining access to plans and offering alternative enrollment methods; providing such data on monthly basis to the City’s Human Resources Manager; making recommendations to the City on all audits and reviews for improvements in effectiveness and cost efficiency;
Confirmed

4. Draft, Review, and Edit all CalPERS Resolutions in compliance with the Collective Bargaining Agreements and various City Personnel Rules and Regulations, as requested by the Human Resources Manager; proactively monitor CalPERS for changes, updates, improvements and rate changes to the PEMHCA plan, and report to the City’s Human Resources Manager;
Confirmed

5. Draft, develop, print, produce and provide “ready art” employee benefits notices and tri-folds to educate employees about their available health and welfare benefits programs and showing City flexible benefit portion or employee premium portion/pro-rata costs.

Confirmed

6. Design, develop, draft, produce flexible benefit plan information and cost worksheets for all City employees. Conduct, participate, coordinate, an annual open-enrollment event with all carriers, service providers, and provided information Confirmed
PAGE 395 of 688
Response to RFP for: City of San Marino. RFP due date: 5/17/2018 Confidential. © 2018 USI Insurance Services. All rights reserved. | 6
Scope of Work – Daily and /Or Annual Services
Confirmed
core service
included in fee
materials to City employees.

7. Provide all other support services to the health and welfare benefits plan, including review of all ACA requirements, governmental report filings, all annual reports.

Confirmed
PAGE 396 of 688
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Mario Rueda, Fire Chief
DATE: September 9, 2026
SUBJECT: APPROVAL TO PURCHASE PERSONAL PROTECTIVE

EQUIPMENT FROM MUNICIPAL EMERGENCY SERVICES IN
THE AMOUNT OF $54,620 THROUGH A COOPERATIVE

PURCHASE AGREEMENT WITH SOURCEWELL

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Safe Community

BACKGROUND
On May 29, 2026 the City Council adopted the Fiscal Year 2026-2027 Operating and Capital Budget. As part of the approved Capital Budget, the City Council approved $55,000 for the purchase of personal protective equipment (PPE). This request included 10 sets of structural firefighting protective ensembles (turnout gear) and 38 particulate blocking firefighting hoods to replace aging and non-compliant equipment currently in service.

DISCUSSION
Structural firefighting PPE is essential equipment for firefighter response that protects firefighters from extreme heat, flames, smoke, chemicals, and physical hazards encountered during fire suppression operations. Properly fitted and compliant PPE provides critical protection that allows firefighters to safely perform their duties in hazardous environments. Maintaining PPE in conditions that meet applicable National Fire Protection Association (NFPA) standards helps ensure firefighters are properly equipped and reduces safety risks when responding to emergencies.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 397 of 688
The structural firefighting turnout gear requested consists of 10 turnout coats and 10 pairs of turnout pants. The department maintains two sets of turnout gear per firefighter, a frontline and a backup set, for a total of 38 sets. 10 of these sets have now exceeded their recommended service life and have been tagged as unfit for use by the Department’s third-party repair and maintenance provider.

The NFPA establishes personal protective equipment standards related to the purchase, maintenance and replacement of firefighter turnout gear. NFPA recommends that structural firefighting ensembles and ensemble elements be retired no more than 10 years from the date the ensembles or ensemble elements were manufactured.

As part of the NFPA’s 2025 update, standards for particulate blocking firefighting hoods were strengthened. The updated standard increases the particulate blocking requirements to 90 percent filtration, which the Department’s current hoods do not meet. To comply with the updated standard, the Department will replace all 38 particulate blocking hoods resulting in staff equipped with the most modern safety elements with which to conduct their responsibilities.

FISCAL IMPACT & PROCUREMENT REVIEW
The San Marino City Council approved $55,000 as part of the Fiscal Year 2026- 2027 Operating and Capital Budget for the purchase of firefighter safety equipment. The total cost of 10 turnout ensembles consisting of 10 coats, 10 pants, and 10 hoods, along with an additional 28 particulate blocking hoods, is $54,620.07.

Municipal Emergency Services (MES) is the sole licensed distributor of the Honeywell turnout gear currently used by the Fire Department. Purchasing Honeywell turnout gear will maintain consistency across the Department’s remaining compliant inventory and ensure compatibility with existing equipment. Additionally, through a cooperative purchasing agreement with MES through Sourcewell, the department receives a 5 percent discount off MSRP.

Pursuant to San Marino Municipal Code (SMMC) §02.06.05(B)(6), purchases of supplies, materials, equipment, and sales of personal property made under a cooperative purchasing program utilizing purchasing agreements or bids received by the County, State or other public agency are exempt from the requirements of SMMC §02.06.05(B).

PAGE 398 of 688

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council approve the purchase of personal protective equipment from Municipal Emergency Services in the amount of $54,620.07 through a cooperative purchasing agreement with Sourcewell. If the City Council agrees with staff’s recommendation, an appropriate motion would be:
“I move to approve the purchase of personal protective equipment from Municipal Emergency Services in the amount of $54,620.07 through a cooperative purchasing agreement with Sourcewell.”

ATTACHMENTS

1. Municipal Emergency Services Turnout Gear Quote

2. Municipal Emergency Services Particulate Hood Quote
PAGE 399 of 688
(877) 637-3473
Quote
Quote # QT2107526
Date 08/26/2026
QT2107526

Bill To
[email protected]
United States
Expires 09/10/2026
Sales Rep Meyer, Lisa
Shipping Method FedEx Ground
Customer City of San Marino Fire Department (CA)
Customer # C229238
Ship To
City of San Marino Fire Department (CA)
Attn: Admin
2200 Huntington Dr.

San Marino CA 91108
United States
Item Alt. Item # Units Description QTY Unit Price Amount HFRP Tail Coat CASNMR00056 CASNMR00056
HFRP Tail Coat
LTO 17IA Tails Khaki
10 $2,599.45 $25,994.50
HFRP Tail Pant CASNMR00055 CASNMR00055
HFRP Tail Pant
LTO 17IA Pants Khaki
10 $1,886.90 $18,869.00
HD395142=10+U Redzone Particulate Hood serialized - Black 10 $127.50 $1,275.00 Thank you for choosing MES – we sincerely appreciate your business.

To place an order, please contact Lisa Meyer at (951) 903-3749.

Quote expires on 12/31/2026.

Sourcewell Member #105399
Sourcewell Contract #010424 revision 9 Firefighting Personal Protective Equipment, Apparel, and Accessories, with Related Cleaning and Maintenance Equipment. EXPIRATION DATE AND EXTENSION. This Contract expires March 27, 2028, unless it is canceled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Period upon request of Sourcewell and with written agreement by Vendor.

Contact: Alfonso Jimenez
Subtotal $46,138.50
Shipping Cost $55.00
Tax Total $4,498.50
Total $50,692.00
This Quotation is subject to any applicable sales tax and shipping and handling charges that may apply. Tax and shipping charges are considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current information.

All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee.

Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice.

PAGE 400 of 688
(877) 637-3473
Quote
Quote # QT2104547
Date 08/18/2026
QT2104547

Bill To
[email protected]
United States
Expires 09/02/2026
Sales Rep Meyer, Lisa
Shipping Method FedEx Ground
Customer City of San Marino Fire Department (CA)
Customer # C229238
Ship To
City of San Marino Fire Department (CA)
Attn: Alfonso Jimenez
2200 Huntington Dr.

San Marino CA 91108
United States
Item Alt. Item # Units Description QTY Unit Price Amount HD395142=10+U Redzone Particulate Hood serialized - Black 28 $127.50 $3,570.00 Thank you for choosing MES – we sincerely appreciate your business.

To place an order, please contact Lisa Meyer at (951) 903-3749.

Contact: Alfonso Jimenez
Subtotal $3,570.00
Shipping Cost $9.99
Tax Total $348.08
Total $3,928.07
This Quotation is subject to any applicable sales tax and shipping and handling charges that may apply. Tax and shipping charges are considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current information.

All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee.

Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice.

PAGE 401 of 688
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Hillary Guirola-Leon, Finance Director
DATE: September 9, 2026
SUBJECT: APPROVAL OF A $10,500 FY 2026-27 BUDGET

ADJUSTMENT FOR DEBTBOOK CONTRACT

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The Finance Department has been evaluating opportunities to use technology to improve efficiency and identified Lease and Subscription-Based Information Technology Arrangements (SBITA) accounting as an area where technology could provide significant operational benefits.

The City has historically maintained the information needed to comply with applicable Governmental Accounting Standards Board (GASB) requirements through spreadsheets and other manual processes. As the number and complexity of agreements have increased, maintaining multiple schedules and supporting documentation has become increasingly time-consuming and creates additional opportunities for manual errors.

DebtBook is a cloud-based financial management platform designed for public-sector finance teams and is used by more than 2,100 public finance organizations. Utilizing such a software rather than manually coded spreadsheets will also assist the City in the transfer of knowledge between staff in a more accurate and expedient manner given the Finance Department and City’s overall lean staffing model.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 402 of 688
On July 8th, 2026, the City entered into a two-year contract with Fifth Asset, Inc.(dba Debtbook) to provide Lease & SBITA Management software. The total contract amount is $20,500 with an annual payment of $10,500.

DISCUSSION
GASB establishes accounting and financial reporting standards that impact how the City reports its financial information. DebtBook provides software designed to assist the City with the ongoing accounting and reporting requirements associated with GASB Statement No. 87, Leases, and GASB Statement No. 96, Subscription-Based Information Technology Arrangements.

GASB Statement No. 87 establishes requirements for accounting and financial reporting for leases and requires governments to recognize qualifying leaserelated assets and liabilities. GASB Statement No. 96 establishes requirements for accounting and financial reporting for qualifying SBITAs, including recognition of a subscription asset and subscription liability, as well as amortization schedules, and disclosure requirements.

The City initially implemented the requirements associated with GASB 87 and GASB 96 in 2020 and 2023, respectively.

Since implementation, the Finance Department has maintained the related information and amortization schedules through spreadsheets containing numerous worksheets and manual calculations. As the City's agreements and reporting requirements have continued to grow, the Department identified a need for a more streamlined and centralized process.

DebtBook provides the City with efficiencies including:
• Centralized management and storage of lease and SBITA information. • Automated calculation and maintenance of amortization schedules. • Tracking of key contract dates, payments, and other obligations. • Generation of information and journal-entry support needed for annual financial reporting.
• Electronic storage of supporting documentation.
• An audit trail that allows the City's auditors to review supporting information and activity within the system.
• Use of AI to analyze contract data, reducing the amount of manual data entry required by staff.

PAGE 403 of 688
• Improved organization
• Reduced reliance on multiple spreadsheets and manual calculations.

To implement the use of the software for this audit year FY 2025-26, the contract was executed in July 2026. Staff is recommending a FY 2026-27 budget adjustment in the amount of $10,500 to cover the first-year cost.

FISCAL IMPACT & PROCUREMENT REVIEW
The City procured DebtBook through the OMNIA Partners cooperative purchasing program. DebtBook is available to public-sector organizations through OMNIA Partners Contract No. 159808 for Debt and Lease Management Software and Consulting Services.

A FY 2026-27 budget adjustment of $10,500 to Account # 101-11-4150-0500 is needed to cover the first-year cost.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council approve a FY 2026-27 budget adjustment of $10,500 to Account # 101-11-4150-0500.

ATTACHMENTS

1. Debtbook Executed Contract
PAGE 404 of 688

ORDER FORM
I. General Informa2on
Customer Informa/on
Customer Name: City of San Marino, CA (“Customer”)
Address: 2200 Hun/ngton Drive
San Marino, CA 91108
Contact Name: Hillary Guirola-Leon
Email: [email protected]
Customer Billing Informa/on
Address: 2200 Hun/ngton Drive
San Marino, CA 91108
Billing Email: [email protected]
Order Form Informa/on
Order Form Effec/ve Date: Date of last signature
Agreement Effec/ve Date: Date of last signature
II. Products & Services
Non-Recurring
Item & Description Year 1 Year 2
Lease & SBITA Management Basic Premium
Implementation
The additional implementation services
provided to Customer, including tailored
implementation support, review of
Application Obligations, and entry of
relevant Customer Data.

Price $0.00 -
Compliance
Item & Description Year 1 Year 2
Lease & SBITA Management Complete
Annual recurring fee for DebtBook's
Lease and SBITA management softwareas-a-service application provided to Customer through access to the
Application Services
Price $10,000.00 $10,500.00
Annual Summary Year 1 Year 2
Recurring Subscription Fees $10,000.00 $10,500.00
One-Time Implementation Fees $0.00
Annual Total $10,000.00 $10,500.00
TOTAL $20,500.00
PAGE 405 of 688
III. Order Form Terms

1. Services. This Order Form sets forth the Services to be provided to Customer, including the specific Products to be provided to Customer through its access to the Applica/ons Services.

2. Term. The Ini/al Term of this Order Form begins on the Order Form Effec/ve Date as indicated above and will con/nue for 2 years. Therea\er, this Order Form will renew in accordance with the Agreement (as defined below).

3. Fees. DebtBook will invoice Customer upon the Order Form Effec/ve Date and Customer will pay Fees herein for the first year of the Ini/al Term in accordance with the payment terms of the Agreement. All Fees therea\er will be due and payable annually and subject to the payment terms of the Agreement. Each invoice will be emailed to Customer’s billing contact indicated herein.

4. OMNIA. This Order Form is subject to the terms established under that certain Master Agreement dated as of February 19, 2026, and referenced as Contract #159808 (the “OMNIA Agreement”), by and between DebtBook and OMNIA Partners, Inc. (“OMNIA”), on its behalf and on behalf of other par/cipa/ng governmental agencies. The Master Services Agreement (the “Agreement”) incorporated into the OMNIA Agreement and this Order Form govern the direct contractual rela/onship between DebtBook and Customer.

IV. General Terms
This Order Form and the Services are governed by the Master Services Agreement (the “Agreement”) as set forth under OMNIA Agreement. The Agreement governs the direct rela/onship between DebtBook and the Customer, and this Order Form is issued pursuant to, and incorporates by reference, the terms of the Agreement. The Agreement will run concurrently with the Term of any Order Form then outstanding. The Agreement supersedes any prior discussion or representa/ons regarding Customer’s purchase and use of the Products and Services described in this Order Form. Each of the undersigned represents that (1) they are authorized to execute and deliver this Order Form on behalf of their respec/ve party, (2) they are authorized to bind their respec/ve party to the terms of the Order Form, and (3) if Customer is a Government En/ty, sufficient funds have been appropriated and are available to pay any Fees due under the Order Form in Customer’s current fiscal year. This Order Form and any other documents executed and delivered in connec/on with the Agreement may be executed in counterparts, each of which is deemed an original, but all of which together are deemed to be one and the same agreement. If permihed by applicable law, electronic signatures may be used for the purpose of execu/ng this Order Form by email or other electronic means. Any document delivered electronically and accepted is deemed to be “in wri/ng” to the same extent and with the same effect as if the document had been signed manually.

FiFh Asset, Inc. d/b/a DebtBook City of San Marino, CA
By: By:

Name: Name:

Title: \/tle2\ Title: \/tle1\
Date: Date:
7/9/2026 Liam Resch Counsel & Secretary 7/8/2026 Philippe Eskandar City Manager PAGE 406 of 688
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: John Incontro, Police Chief
DATE: September 9, 2026
SUBJECT: ACCEPTANCE OF CANNABIS TAX FUND GRANT PROGRAM
(CTFGP) FUNDING IN THE AMOUNT OF $140,078.23 AND
ADOPTION OF RESOLUTION NO. R-26-29

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Safe Community
Fiscally Responsible and Transparent City Government
Efficient, Responsive, and Effective City Services

BACKGROUND
With the 2016 passage of Proposition 64, and in accordance with Revenue and Taxation Code Section 34019, the California Highway Patrol (CHP) was tasked with establishing a grant administration program to disburse grant funds to local government and qualified nonprofit organizations for education, prevention, and enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis.

The Cannabis Tax Fund Grant Program (CTFGP) was established to provide alternative funding sources to augment, but not supplant, current activities and programs. Funding is allocated in accordance with California Code of Regulations (CCR) Sections 1890.05 through 1890.07, Cannabis Tax Fund Grant Program.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Police Department’s effectiveness through training and development of new strategies.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 407 of 688

DISCUSSION
The Police Department applied for and is conditionally approved for CTFGP funding in the amount of $140,078.23. The funds will be used to perform DUI/Drug Enforcement operations within the City of San Marino (City), utilizing DUI Saturation Patrols and a DUI Checkpoint. To accomplish this, the Department has also been authorized by the CHP to purchase equipment specific to DUI enforcement including:
* A DUI patrol vehicle (includes outfitting and decals) * Educational materials and supplies
* Educational presentations and outreach (Neighborhood Watch and Coffee with a Cop)
The DUI Saturation Patrols and DUI Checkpoint will be concentrated in areas of the City with a high incidence of impaired driving traffic accidents. The Department will be able to enhance patrol presence on Huntington Drive and in all heavily trafficked areas of the City.

The City has received the official Grant Agreement. To execute the Grant Agreement, a resolution from the City Council authorizing the Police Department to receive this grant funding is required.

Grantees are required to report quarterly on achieved project goals and activities.

Payments are issued on a reimbursement-basis only, and payment advances are not allowed. Grantees shall submit reimbursement requests on a quarterly basis for approved achievements and expenses relating to the project goals and activities that occurred during the reporting period.

The grant performance period started July 1, 2026, and ends June 30, 2027.

This Staff Report is for the acceptance of the CTFGP funds and approval of the FY 2026-27 budget adjustments needed. The request to purchase equipment authorized under the program will be presented for Council’s approval at a future date as required by the City’s purchasing rules. Below is the approved budget as listed in the Grant Agreement.

Award Number Agency Total Amount
PAGE 408 of 688
30932 San Marino Police Department $140,078.23

Cost Category Line-Item Name Total Cost to
Grant
Equipment DUI Patrol Vehicle $123,565.31
Category SubTotal $123,565.31
Personnel DUI Saturation
Patrol $4,871.10
DUI Checkpoint $9,742.12
Education /
Outreach $1,623.70
Category SubTotal $16,236.92
Other Direct
Costs
Educational
Materials $276.00
Category SubTotal $276.00
Grant Total $140,078.23

FISCAL IMPACT & PROCUREMENT REVIEW
The proposed Grant Agreement presents no fiscal impact to the General Fund as this is a reimbursement grant, and any expenditures incurred will be reimbursed by grant funds. The FY 2026-27 budget adjustments listed below are needed to account for the grant revenue and expenditures.

Account # Amount Description
218-30-
3201-5550 $140,078.23 To account for anticipated grant revenue 218-30-
4001-0000 $16,236.92 To cover personnel costs related to the DUI Saturation patrols, PAGE 409 of 688
DUI Checkpoint, and educational
presentation
218-30-
4613-4700 $123,565.31
To cover equipment purchases as
approved by the grant (includes
outfitting costs)
218-30-
4376-0000 $276.00 To cover other direct costs related to the grant

LEGAL REVIEW
The City Attorney's office has reviewed this report and approved as to form.

RECOMMENDATION
Staff recommends that the City Council approve the agreement for the Cannabis Tax Fund Grant Funding and authorize the City Manager or his designee to execute any and all agreements and documents necessary to accept and expend the grant funds in an amount not to exceed $140,078.23 in the fiscal year ending June 30, 2027. Staff also recommends the approval of Resolution No. R-26-29. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve and authorize the Chief of Police and the City Manager or their designee to enter into the agreement with the California Highway Patrol in an amount not to exceed $140,078.23, approve budget adjustments needed, and adopt Resolution No. R-26-29.”

ATTACHMENTS

1. Resolution No. R-26-29 Acceptance of Cannabis Tax Fund Grant

2. Cannabis Tax Fund Grant Acceptance Intent to Award Letter from the California Highway Patrol

3. State of California Highway Patrol Grant Agreement - FY 2026-27 CTFGP Law Enforcement - San Marino Police Department
PAGE 410 of 688
RESOLUTION NO. R-26-29

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARINO,

CALIFORNIA ACCEPTING AND AGREEING TO THE TERMS AND
CONDITIONS OF THE FY 2026-27 CANNABIS TAX FUND GRANT AND AMENDING THE FY 2026-27 BUDGET BY INCREASING THE REVENUE

ESTIMATES AND APPROPRIATIONS
WHEREAS, the City of San Marino is a municipal corporation duly organized and existing pursuant to the Constitution and the laws of the State of California (“City”); and WHEREAS, the Cannabis Tax Fund Grant, CTFGP, provides grant funds on a reimbursement basis for the purpose of assisting local communities in purchasing equipment and operations for impaired driving and prevention, which is administered by the California Highway Patrol; and
WHEREAS, the San Marino Police Department, SMPD, was awarded grant funds for equipment purchases, impaired driving enforcement, training, and educational presentations for community members; and
WHEREAS, the SMPD wishes to acquire authorized equipment and seek reimbursements pursuant to the subrecipient agreement between the SMPD and California Highway Patrol from the FY 26-27 CTFGP grant funds; and
WHEREAS, the budget for the City of San Marino for Fiscal Year 2026-27 was approved by the City Council on May 29, 2026; and
WHEREAS, the approved budget is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and
WHEREAS, the reallocation of the appropriation between departmental activities may be made by the City Manager, while amendments (increase/decreases) to the budget shall be approved by adoption of a resolution of the City Council.

NOW, THEREFORE, BE IT RESOLVE, DETERMINE AND ORDERS AS
FOLLOWS:

SECTION 1 The City Council agrees to accept the grant award and abide by the terms and conditions of the Cannabis Tax Fund Grant and authorizes the City Manager or their designee to execute any and all agreements and documents necessary to accept and expend the grant funds.

PAGE 411 of 688
CITY OF SAN MARINO RESOLUTION NO. R-26-29
PAGE 2 OF 3
SECTION 2. The SMPD is authorized to purchase equipment under the City’s purchasing policy for qualifying CTFGP projects and seek reimbursement from grant funds in accordance with the agreement.

SECTION 3. The Fiscal Year 2026-27 Police Operating Budget shall be amended as follows: Increase the revenue estimate and expenditure appropriations by $140,078.23.

SECTION 4. The City Clerk shall certify the passage and adoption of this Resolution.

PASSED, APPROVED AND ADOPTED this 9th day of September 2026 _________________________________________

TONY CHOU
MAYOR
ATTEST:
_______________________

NIA CALISTRO

CITY CLERK
PAGE 412 of 688
CITY OF SAN MARINO RESOLUTION NO. R-26-29
PAGE 3 OF 3

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, NIA CALISTRO, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-26-29 was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 9
th day of September 2026, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

________________________

NIA CALISTRO

CITY CLERK
PAGE 413 of 688
PAGE 414 of 688
State of California

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
30932 ________________________________________________________________

1. GRANT TITLE
FY26/27 CTFGP Law Enforcement - San Marino Police Department

2. NAME OF ORGANIZATION/AGENCY
San Marino Police Department

3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
San Marino Police Department

4. PROJECT PERFORMANCE PERIOD
From: 07/01/2026 To: 06/30/2027

5. PURCHASE ORDER NUMBER

6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $140,078.23

8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: John Incontro
Title: Chief of Police
Phone: (626) 300-0720
Address: 2200 Huntington Drive
San Marino, CA 91108
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Elliotte Johnson Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)

10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE

REIMBURSEMENT PAYMENTS
Name: Hillary Guirola-Leon
Title: Finance Director
Phone: (626) 300-0720
Address: 2200 Huntington Drive
San Marino, CA 91108
PAGE 415 of 688

TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

A. EXECUTION

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.

2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.

3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.

4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.

Equipment purchased under this Grant Agreement must only be used for approved Projectrelated purposes, unless otherwise approved by the State in writing.

5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360.

PAGE 416 of 688

TERMS AND CONDITIONS
C. PROJECT TERMINATION

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.

2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.

D. FINANCIAL RECORDS

1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.

E. HOLD HARMLESS

1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.

PAGE 417 of 688

TERMS AND CONDITIONS
F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT

1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE

1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.

2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES

1. All law enforcement Organization/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.

PAGE 418 of 688

TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).

K. GRANT APPLICATION INCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.

M. REPRESENTATION AND WARRANTIES

1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California taxexempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.

N. AIR OR WATER POLLUTION VIOLATION

1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

PAGE 419 of 688

TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non-governmental Grantees.

R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM

1. This form shall be completed by all Grantees.

S. CONFLICT OF INTEREST

1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.

2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.

3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.

4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with PAGE 420 of 688

TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.

6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.

8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.

At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.

Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.

PAGE 421 of 688
Schedule A
San Marino Police Department
The Grantor determined awards and adjustments based on the Project’s merit, operational scale, compliance with the Request for Application (RFA), and program regulations. Certain activities or budget items proposed in Schedule A may have been deemed ineligible for funding. The final, binding list of authorized activities and expenses is set forth in Schedule B - Detailed Budget Estimate.

Project Description
The San Marino Police Department would like to utilize the Cannabis Tax Fund Grant Program to conduct DUI Saturation Patrols in various part of the city as well as host a DUI Checkpoint. The project will aid in increasing awareness surrounding the dangers of impaired and drunk driving. Enforcement activities like the DUI Saturation Patrols and DUI Checkpoints will enhance and raise community awareness about the dangers of driving while impaired. Enforcement activities such as these will also increase police presence in hightraffic areas known for DUI and DUID drivers. The San Marino Police Department also aims to educate the local high school and members of the community on the dangers of impaired driving, providing educational information and resources pertaining to drunk driving and driving while under the influence of cannabis.

Problem Statement
The DUI Saturation Patrols and DUI Checkpoint will be concentrated in areas of the city with high instances of impaired driving and impaired driving traffic related accidents. Huntington Drive is a major thoroughfare for the City of San Marino, and Huntington Drive is also a major access point for neighboring cities, including Alhambra, San Gabriel, South Pasadena, Pasadena, and unincorporated parts of Los Angeles County. The Cannabis Tax Fund Grant Program will assist the San Marino Police Department in enhancing their patrol presence in such heavily trafficked areas. The number of DUI and DUID related traffic offenses are more frequent during the holidays and often caused by repeat offenders. Educational presentations to the high school and members of the community (Coffee with a Cop) will raise awareness surrounding the dangers of driving while under the influence of alcohol and/or drugs. The Cannabis Tax Fund Grant Program will enable the San Marino Police Department to enhance patrol enforcement operations and increase patrol visibility throughout the city in an effort to reduce DUI and DUID traffic related offenses.

Performance Measures/Scope of Work (Proposed Solution)
• 1 DUI Checkpoint (Q2=1): Aim to reduce DUI/DUID traffic related offenses by 15%, reducing the number of impaired drivers in and around the community
• 4 DUI Saturation Patrols (Q1=1, Q2=1, Q3=1, Q4=1): The goal of the DUI Saturation Patrols is to reduce the number of DUI/DUID traffic related offenses by 10%, improving roadway safety in and around the community
• 2 Educational Presentations (Q2=1, Q4=1): The goal of hosting an educational presentation at the San Marino High School and during Coffee with a Cop will increase awareness of the dangers of operating a motor vehicle while under the influence of alcohol and/or drugs. Students and community members can interact with law enforcement personnel and be provided an educational flyer • 1 Chevrolet Tahoe for moving the San Marino Police Department's command post and also be utilized as a DUI/DUID traffic enforcement vehicle during DUI Saturation Patrols and DUI Checkpoints • 1 Drawer System for UAS (Unmanned Aircraft System): The goal of installing a drawer system for a UAS will assist patrol personnel in the safe apprehension of DUI/DUID drivers who flee the scene of a DUI Checkpoint. The San Marino Police Department has a drone; however, there is not system to launch the drone in a timely manner in situations such as a DUI Checkpoint or for DUI Saturation Patrols. This piece of equipment will enhance officer safety and lead to a higher success rate of apprehending individuals who flee a DUI Checkpoint or DUI related traffic stop • 1 Starlink Kit: The implementation of a Starlink Internet Kit will allow officers and dispatchers access to the internet in areas when service frequently drops. The San Marino Police Department's Command Post is not equipped with the latest internet technology and often times has connectivity issues. The implementation of Starlink will allow patrol operations and DUI Checkpoints to operate efficiently and effectively, and allow for a police dispatcher to remain on site for the DUI Checkpoint and DUI Saturation Patrols.

PAGE 422 of 688
Schedule A
Project Performance Evaluation
Key performance indicators (KPI) to document project effectiveness and successful project activities will include quarterly reports as well as data collection (crime and traffic crash statistics) from the city's Records Manager to reflect progress throughout the fiscal year.

Program Sustainability
The goal of the San Marino Police Department is to effectively staff the DUI Checkpoint and DUI Saturation Patrols. The department also plans on utilizing social media outlets to further educate and reach the public.

The police department currently has one recruit in the police academy and two more scheduled to attend in April of 2026, increasing patrol staffing by three. Staff members possess the required knowledge, skills, and training to execute the project expectations.

Administrative Support
There is an adequate number of staff available to complete the project goals within the performance period.

Staff members and patrol personnel possess the required knowledge, skills, and training to execute the project expectations. The administrative support includes that of the Chief of Police, the Patrol Division Commander, Traffic Sergeant, and Motor Officers. This is the second time the San Marino Police Department has applied for the Cannabis Tax Fund Grant Program. There is an adequate number of patrol personnel to staff the DUI Saturation Patrols as well as the DUI Checkpoint which can be successfully conducted and yield a positive outcome. After working with the CTFGP for almost one year, staff will be better prepared and equipped to report status updates on a quarterly basis with efficiency and in a timely manner.

PAGE 423 of 688
Schedule B
Detailed Budget Estimate
Award Number Organization/Agency Total Amount
30932 San Marino Police Department $140,078.23
Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
Education/Outreach Materials & Supplies $276.00
Category Sub-Total $276.00
Personnel
DUI Saturation Patrol $4,871.10
DUI Checkpoint $9,742.12
Education/Outreach $1,623.70
Category Sub-Total $16,236.92
Equipment
DUI Patrol Vehicle (Includes Outfitting &
Decals) $123,565.31
Category Sub-Total $123,565.31
Grant Total $140,078.23
PAGE 424 of 688
Schedule B-1
Budget Narrative
San Marino Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Other Direct Costs
Education/Outreach Materials & Supplies
$276.00
400 Flyers x $0.69 = $276.00. Printed materials will contain information and data related to driving under the influence of alcohol and/or controlled substances. Total cost = $276.00.

Personnel
DUI Saturation Patrol
$4,871.10
4 Saturation Patrols (1 per quarter) = $1,200.36 / 2 officers per saturation / Officer OT = $100.03 per hour for 6 hours / 24 hours total. Benefits calculated for OT worked is $4,801.44 x 1.45% = $69.62. Total personnel costs for 4 DUI Saturation Patrols = $4,801.44 + $69.62=$4,871.10.

DUI Checkpoint
$9,742.12
1 DUI Checkpoint (1) - Sergeant/Corporal/Officer: 8 hours @ $100.03 = $800.24. For 12 patrol personnel, working OT for 8 hours each, total costs are: $800.24 x 12 = $9,602.88. Benefits for DUI Checkpoint OT is: $9,602.88 x

1.45% = $139.24. Total cost including benefits is $9,602.88 + $139.24 = $9,742.12.

Education/Outreach
$1,623.70
2 DUI Educational Presentations - Sergeant/Corporal/Officer: 4 hours @ $100.03 = $400.12. 2 officers per presentation = $800.24. 2 presentations @ $800.24 = $1,600.48. Overtime for the presentations = $1,600.48 x

1.45% = $23.21. Total cost for 4 officers = $1,600.48 + $23.21= $1623.70 Equipment
DUI Patrol Vehicle (Includes Outfitting & Decals)
$123,565.31
Purchase a Chevrolet Tahoe - $75,000.00 based on California MSRP. Vehicle will be used for DUI Saturation Patrols and DUI Checkpoints.
(1) DUI Vehicle will be marked, and its primary use will be for DUI Patrol Saturations and DUI Checkpoints. Total estimated costs, including labor and equipment retrofitting is $36,397.72.

Outfitting the Chevy Tahoe with proper equipment (radio, sirens, decals), including labor = $12,167.59. * NOTE: CGU WILL ONLY COVER 1 YEAR RADIO ESSENTIAL SERVICE- AGENCY IS RESPONSIBLE FOR

REMAINING WARRANTY COSTS
PAGE 425 of 688
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Philippe Eskandar, City Manager
DATE: September 9, 2026
SUBJECT: REPORT ON EMERGENCY ACTIONS TAKEN TO
REPAIR/REMEDIATE FIRE STATION 91 AND REQUEST

FOR NECESSARY BUDGET ADJUSTMENTS AND TO EXTEND

EMERGENCY PROCUREMENT PURSUANT TO PUBLIC
CONTRACTS CODE SECTION 22050 AND SAN MARINO
MUNICIPAL CODE SECTION 2.06.05(A)(8)

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
Fire Station 91, San Marino’s sole Fire Station is an essential public safety facility located within the City of San Marino that houses firefighting apparatus, emergency medical equipment, and fire personnel who provide emergency response services to the residents and businesses of the City. The facility is critical to the City's ability to deliver uninterrupted fire suppression and emergency medical response capabilities to the community.

City staff recently discovered that a long-term water leak within the Fire Station has caused significant and extensive water damage to the structure.

The damage includes deterioration of walls, flooring, electrical systems, and other building components critical to the continued safe operation of the fire station.

Fire Station 91, San Marino’s sole Fire Station is an essential public safety facility located within the City of San Marino that houses firefighting Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 426 of 688
apparatus, emergency medical equipment, and fire personnel who provide emergency response services to the residents and businesses of the City. The facility is critical to the City's ability to deliver uninterrupted fire suppression and emergency medical response capabilities to the community.

City staff recently discovered that a long-term water leak within the Fire Station has caused significant and extensive water damage to the structure.

The damage includes deterioration of walls, flooring, electrical systems, and other building components critical to the continued safe operation of the fire station.

Upon discovery of the water damage, the City Manager, acting pursuant to the authority delegated under San Marino Municipal Code Section

04.03.02(A), proclaimed a public emergency in connection with the water damage at the Fire Station and authorized immediate actions to assess, remediate, and repair the damage. Section 02.06.05(A)(8) of the San Marino Municipal Code delegates to the City Manager the power to proclaim a public emergency, as defined in Public Contract Code Section 1102, to immediately take all actions directly required by the emergency, to procure needed goods, services, and public projects, and to contract for public projects without informal or formal bidding.

At the April 24, 2026, City Council meeting, the City Council unanimously approved Resolution No. R-26-08, ratifying the City Manager’s proclamation of emergency and authorizing emergency procurement of construction and other related services to repair/remediate Fire Station 91. That resolution and governing law require that a report on progress be provided at each Council meeting and a decision be made as to whether to extend the emergency proclamation to facilitate continued emergency procurement.

DISCUSSION
Since the Council’s action, staff have been working with the City’s insurer, the California Joint Powers Insurance Authority (CJPIA) and their designees to carry out the remediation and repair work. The following work is currently in various stages of progress:
- Executed and completed an initial contract with ServePro for initial response, assessment, and rental equipment. Final invoice is pending. - Executed and completed a contract with Enviro Check for a variety of biological testing services. Cost for services was $2,590.00. - Executed a contract with Mobile Modular for the rental of temporary office and housing facilities for the Fire Department personnel. The facilities are PAGE 427 of 688
expected to be delivered to the Civic Center during the week of May 11th.

Current cost estimate is $44,245.51.
- Executed a contract with BluSky Restoration Contractors, LLC for insurance covered remediation and demolition work. Final cost is $423,780.65. - Negotiating a scope of work and contract with BluSky Restoration Contractors, LLC for repair work. Costs are unknown at this time. - Executed a contract with Griffin Structures for construction management services to oversee the work of BluSky Restoration Contractors, LLC. Current cost estimate is $58,721.
- The City’s Information Technology (IT) servicer SDI is fulfilling the various IT needs related to the move out of the Fire Station and into the temporary facilities. Costs are unknown at this time.
- Executed and completed a contract with Westnet for fire personnel alerting equipment installation. Current cost estimate is $18,651.06. - Executed a contract with The Lavatory for additional temporary shower and restroom trailer facilities for fire personnel. Current cost estimate is $9,265.88.
- Executed and completed a second contract with Enviro Check for asbestos testing services. Cost for services was approximately $900. - Executed and completed a contract with Olfati Design Group for the perpetration of architectural and structural engineering plans. Cost for services was $26,800.00
- Negotiated and preparing to execute a contract with SOCTEC for geotechnical and environmental testing related to the foundation, soils, and concrete work. Current cost estimate is $9,624.00.

Below is a summary table of the cost details above. If the cost is not listed, it is unknown or not finalized as of the date of this report.:

Provider Provider
Description
Insurance
Responsibility
City
Responsibility
ServPro Water damage
remediation
Enviro Check Environmental
testing $2,590.00
Mobile
Modular
Mobile housing and
office units $44,245.51
Blue Sky
Restoration
Mitigation,
demolition, moving,
etc.
$423,780.65
PAGE 428 of 688
Blue Sky
Restoration Mold abatement $58,171.19
Griffin
Structures
Construction
management services $58,721.00
SDI Information
technology services
Westnet Response alerting
equipment services $18,651.06
The Lavatory Temporary restroom
facilities $9,265.88
EnviroCheck Environmental Testing $900.00
Olfati Design
Group
Architect and
engineering services $26,800.00
Control Fire &
Security Plumbing repairs $17,950.00
Blue Sky
Restoration Rebuilding

SOCOTEC
Geotechnical and
environmental
testing
$9,624.00
Running
Totals $594,578.10 $76,121.19
As of the writing of this report, permits have been issued for the foundation, structural, and framing work to commence in the fire station. That work is expected to begin the week of August 31st. Following the completion of the foundation and framing work, it is anticipated that subfloor and finished flooring should begin installation within the month of September. Once flooring is completed or simultaneously, drywall repairs will commence with cabinetry following. The contractor anticipates finish tilework to begin in October with an anticipated project completion the first week of November.

It is unknown at this time whether additional emergency procurements will be required for the restoration work at Fire Station 91, but staff anticipates having a better understanding in that regard as repair activity progresses and PAGE 429 of 688
undertaking the standard procurement procedures will unnecessarily delay repair and remediation of Fire Station 91. Accordingly, it is recommended that the Council determine that the emergency action approved in Resolution No.

R-26-08 be continued to facilitate expeditious repair and restoration of the Fire Station.

Ongoing Review Requirements
Pursuant to Public Contract Code Section 22050(c) and San Marino Municipal Code Section 02.06.05(A)(8), the City Council must review the emergency action at each regularly scheduled meeting and determine, by a four-fifths (4/5) vote, whether there is a need to continue the emergency action and whether that work should continue without the benefit of informal or formal bidding. The City Council shall terminate the emergency action at the earliest possible date that conditions warrant so that the remainder of the emergency action may be completed by giving notice for bids to let contracts. Staff will report to the City Council on the status of the emergency project at its next regularly scheduled meeting and at each regular meeting thereafter, as required by the Public Contract Code, until the repairs are completed.

Environmental Analysis
The emergency repairs to Fire Station 91 are categorically exempt from the requirements of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15301 (Existing Facilities) and Section 15269 (Emergency Projects).

FISCAL IMPACT & PROCUREMENT REVIEW
The full cost of the emergency repair work at Fire Station 91 is not yet known and will depend upon the scope of remediation required once a full assessment of the water damage has been completed. The City Manager will negotiate contracts with qualified contractors and vendors necessary to assess, remediate, and repair the damage. Even though there is no formal bid process required in emergency projects, the City Manager will make reasonable efforts to obtain competitive pricing where feasible and consistent with the urgency of the emergency. All contracts entered into pursuant to the Resolution shall be subject to applicable prevailing wage requirements. Staff will provide the City Council with regular updates on expenditures incurred pursuant to the Resolution at each regularly scheduled meeting.

While the total costs of the emergency repair work are unknown at this time, PAGE 430 of 688
the City anticipates a significant portion to be covered by the City’s property insurance policies with the California Joint Powers Insurance Authority subject to the City’s coverage limits. At a minimum, the City expects to be responsible for the insurance policy’s deductible of $15,000. Expenses not covered by insurance will be paid for out of the City’s General Fund Unassigned Fund Balance (Reserves).

As of the date of this report, in addition to a few miscellaneous expenses, two invoices for work completed are the responsibility of the City and require budget appropriation to pay. The two invoices for mold abatement work from Blue Sky Restoration and plumbing repairs from Control Fire & Security are included as attachments to this report.

Staff recommend a FY 2026-27 budget adjustment of $100,000 to Account No. 394-34-4600-1004-Fire Station Improvements account and a budget adjustment of $100,000 to Account No. 103-34-4206-0000. This account requires a Fiscal Year 2026-27 budget adjustment appropriation of $100,000 to cover the two invoices and few miscellaneous expenses.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council receive the report of repair/remediation actions undertaken to date and extend the emergency by a 4/5 vote to facilitate expeditious restoration of Fire Station 91 and approve the necessary budget adjustments. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
"I move to 1) receive and file the report of repair/remediation actions undertaken to date; 2) approve the FY 2026-27 budget adjustments needed; and 3) to extend the emergency action approved in Resolution No. R-26-08 to facilitate the expeditious restoration of Fire Station 91."

ATTACHMENTS

1. Resolution No. R-26-08

2. Blue Sky Restoration Mold Abatement Invoice

3. Control Fire & Security Plumbing Work Invoice
PAGE 431 of 688
Control Fire & Security
2821 Saturn St
Suite B
Brea, California 92821
United States
Contact Information
6572321231
controlfireusa.com

BILL TO
BluSky Restoration Contractors, LLC
Jeff Glick
9110 East Nichols Avenue
Suite 180
Centennial, Colorado 80112
United States
562-528-8000
[email protected]
Estimate Number: 1066
Estimate Date: July 13, 2026
Valid Until: August 12, 2026
Grand Total (USD): $17,950.00

SERVICES QUANTITY PRICE AMOUNT
Project Overview

NON-COVERED DAMAGES
1 $17,950.00 $17,950.00
Customer: Fire Station Facility
San Marino Fire Department
2200 Huntington Dr San Marino CA 91108
DIR 20260643571
PWCR is 1000599223
Control Plumbing USA shall furnish all prevailing
wage labor, supervision, equipment, tools, and
materials necessary to complete the plumbing
infrastructure improvements required to support the
installation of the new plumbing fixtures.

Control Fire & Security
2821 Saturn St
Suite B
Brea, California 92821
United States
Contact Information
6572321231
controlfireusa.com

PROPOSAL
San Marino Fire Department
Grand Total (USD)
$17,950.00
PAGE 432 of 688

Invoice BluSky Restoration Contractors, LLC
9767 E Easter Ave
Centennial, CO 80112
Tax ID: 20-1176170
San Marino, CA 91108
2200 Huntington Dr
Payment Due:

Invoice Date: 08/21/26
To: Invoice:

San Marino, CA 91108
2200 Huntington Dr
For Work Completed at: Signal Hill Regional Office
Work Completed by our:

Chris Engen
by Project Director: 11115
San Marino- Fire Department 305128- 11
09/20/26
Any questions regarding this invoice,
please reach out to your Blusky team:
[email protected]
[email protected]
[email protected]
Contract : 1010965788 SanMarinoFD-2200HuntingtonDr(4/28/26EN) Stipulated Sum Billing
[email protected]
[email protected]
Contract Item
Total
Amount To Date
Contract % Complete
Mold Abatement: Exhibit B estimate attached 58,171.19 100.00% 58,171.19 Total To Date : 58,171.19
Total Sales Tax : 0.00
Less Retainage :

Less Previous Applications w/ Tax :
$58,171.19
Total Invoice Current :

0.00 0.00
Invoices are due by the due date listed above.

Checks should be issued to and mailed to:

BluSky Restoration Contractors, LLC
Attn: Accounts Receivable
9767 E Easter Ave
Centennial CO 80112
Online payments please visit https://goblusky.com/payments/ For all other payment methods please email [email protected] Thank you in advance for you timely payment. Please write Job # on your check. Total Tax Current :

Total Due Current:
$58,171.19
$0.00

PAGE 433 of 688
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PAGE 438 of 688
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director/City Engineer DATE: September 9, 2026
SUBJECT: MEMORANDUM OF AGREEMENT REGARDING THE

ADMINSTRATION AND COST SHARING FOR

IMPLEMENTING THE COORDINATED INTEGRATED

MONITORING PROGRAM (CIMP) AND WATERSHED

MANAGEMENT PROGRAM (WMP) FOR THE UPPER LOS

ANGELES RIVER WATERSHED MANAGEMENT AREA

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Well-Maintained Infrastructure

BACKGROUND
On November 8, 2012, the Los Angeles Regional Water Quality Control Board (Regional Board) adopted the 2012 National Pollutant Discharge Elimination System Municipal Separate Storm Sewer System (MS4) Permit, Order No. R4- 2012-0175. This was re-adopted in the 2021 Regional Phase I MS4 Permit Order No. R4-2021-0105. The requirements of the 2012 MS4 Permit were subsequently superseded by the 2021 Regional Phase I MS4 Permit became effective on September 11, 2021, superseding the 2012 MS4 Permit, Order No. R4-2021-0105, which became effective September 11, 2021.

The 2021 MS4 Permit established requirements for municipal stormwater systems operated by the County of Los Angeles, Los Angeles County Flood Control District, 85 cities within the coastal watersheds of Los Angeles County, the Ventura County Watershed Protection District, the County of Ventura, and 10 cities within Ventura County.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 439 of 688
Within the Upper Los Angeles River Watershed Management Area (ULAR WMA), the City of San Marino is one of the local agencies responsible for complying with the MS4 Permit. The ULAR WMA also includes the City of Los Angeles, County of Los Angeles, Los Angeles County Flood Control District, and the Cities of Alhambra, Burbank, Calabasas, Glendale, Hidden Hills, La Canada Flintridge, Montebello, Monterey Park, Pasadena, Rosemead, San Fernando, San Gabriel, South El Monte, South Pasadena, and Temple City.

The MS4 Permit requires permittees to implement monitoring and watershed management activities designed to assess and improve stormwater and receiving-water quality. Because these requirements are regional in scope and affect multiple jurisdictions within the watershed, the participating agencies have elected to coordinate compliance activities through the ULAR Watershed Management Group (WMG).

The primary components of this regional effort include:
• Coordinated Integrated Monitoring Program (CIMP): The CIMP provides for coordinated monitoring of stormwater and receiving water quality conditions and progress toward achieving applicable waterquality objectives. Activities include program administration, sample collection, in-situ measurements, laboratory analyses, monitoring of stormwater and non-stormwater outfalls, tracking of required studies, data analysis, and reporting to the Regional Board.
• Watershed Management Program (WMP): The WMP requires
ongoing management, reporting, and implementation activities to demonstrate compliance with the MS4 Permit and track progress toward watershed water-quality goals. Activities include preparation of required reports, updates to the watershed management plan, trash monitoring and reporting, preparation of required regulatory submittals, and implementation of watershed-specific studies and strategies.

The City of San Marino has participated with the other ULAR WMA permittees in developing and implementing the CIMP and the WMP. The City Council has previously approved Memorandum of Agreements (MOAs) governing administration of these programs and allocation of associated costs among participating agencies, most recently in 2016, 2018 and 2023. The 2023 MOA expired on June 30, 2026, while the proposed successor MOA was being finalized. Staff recommend that the City Council approve the proposed MOA to ensure the City’s continued participation in the ULAR WMA regional compliance and cost-sharing program.

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DISCUSSION
The proposed MOA provides a continuation of the regional framework through which the ULAR WMA permittees collectively implement required CIMP and WMP activities and share the associated costs.

Under the proposed MOA, the participating agencies will cooperatively fund the estimated costs of implementing the CIMP and WMP. The City of Los Angeles, as the lead agency for the ULAR WMG, will complete or manage completion of the work on behalf of the participating permittees.

Major activities anticipated under the agreement include:
• Preparation of the semi-annual Progress Monitoring Reports and Annual Watershed Report to the Regional Board;
• Preparation and implementation of an Adaptive Management Plan to update the WMP;
• Implementation of the Trash Reporting and Monitoring Plan; • Preparation of the Report of Waste Discharge;
• Completion of the load reduction strategy necessary to address applicable bacteria Total Maximum Daily Load requirements; and • Implementation of potential special studies and other watershed activities required under the MS4 Permit.

The San Gabriel Valley Council of Governments (SGVCOG) has administered the ULAR WMG since 2018 and will continue to serve as the administrative entity under the proposed MOA. This includes administering the cost-sharing arrangement and invoicing the individual permittees for their respective share of the program costs.

The proposed MOA would be retroactively effective July 1, 2026, through June 30, 2029, with an option for two additional one-year extensions through June 30, 2031.

Participation in the regional program provides the City with access to the technical, monitoring, regulatory, and administrative resources necessary to satisfy its MS4 Permit obligations. The City does not have sufficient staff or specialized technical resources to independently perform all the required watershed monitoring, laboratory, reporting, and regulatory compliance activities. Continued participation in the regional program therefore provides the most practical and cost-effective means of meeting the City's obligations.

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FISCAL IMPACT & PROCUREMENT REVIEW
The cost-sharing methodology allocates program costs based on each permittee’s proportionate land area within the ULAR Watershed. Under the proposed MOA, the City’s share is approximately 0.78 percent of the total program costs.

The City’s estimated cost over the five-year period is $63,359, as follows:

FY 26-27 FY 27-28 FY 28-29 FY 29-30 FY 30-31 TOTAL
$12,214 $12,013 $14,654 $12,140 $12,338 $63,359
The SGVCOG will invoice the City annually for its applicable share of the program costs. The City’s share is budgeted for in the Public Works Operating budget, Account #101-44-4460-5170. Sufficient funds are available in the FY 2026-27 budget to fund the City’s share for the first year of the agreement.

Funding for subsequent years will be included in the City’s annual operating budgets, subject to City Council approval.

Because the proposed MOA established the City’s participation in a cooperative regional compliance program rather than the procurement of a standalone service, no separate City procurement process is required.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommend that the City Council enter into a Memorandum of Agreement regarding the administration and cost sharing for implementing the Coordinated Integrated Monitoring Program (CIMP) and Watershed Management Program (WMP) for the Upper Los Angeles River Watershed Management Area for FY 2027-2031. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to enter into a Memorandum of Agreement between the City of Los Angeles, County of Los Angeles, Los Angeles County Flood Control District, the Cities of Alhambra, Burbank, Calabasas, Glendale, Hidden Hills, La Canada Flintridge, Montebello, Monterey Park, Pasadena, Rosemead, San Fernando, San Gabriel, San Marino, South El Monte, South Pasadena, Temple City, and the San Gabriel Valley Council of Governments regarding the administration and cost sharing for implementing the Coordinated Integrated Monitoring Program (CIMP) and Watershed Management Program (WMP) for the Upper PAGE 442 of 688
Los Angeles River Watershed for FY 2026-27 through FY 2028-29 and authorize the City Manager to execute the Agreement on behalf of the City, as well as execute two additional one-year extensions subject to the necessary budget appropriation.”

ATTACHMENTS

1. Draft Memorandum of Agreement
PAGE 443 of 688
1 MEMORANDUM OF AGREEMENT

BETWEEN THE CITY OF LOS ANGELES, THE CITY OF ALHAMBRA, THE CITY OF

BURBANK, THE CITY OF CALABASAS, THE CITY OF GLENDALE, THE CITY OF

HIDDEN HILLS, THE CITY OF LA CANADA FLINTRIDGE, THE CITY OF

MONTEBELLO, THE CITY OF MONTEREY PARK, THE CITY OF PASADENA, THE

CITY OF ROSEMEAD, THE CITY OF SAN FERNANDO, THE CITY OF SAN

GABRIEL, THE CITY OF SAN MARINO, THE CITY OF SOUTH EL MONTE, THE

CITY OF SOUTH PASADENA, THE CITY OF TEMPLE CITY, LOS ANGELES

COUNTY FLOOD CONTROL DISTRICT, THE COUNTY OF LOS ANGELES, AND

THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS

REGARDING THE ADMINISTRATION AND COST SHARING FOR IMPLEMENTING

THE COORDINATED INTEGRATED MONITORING PROGRAM (CIMP) AND

WATERSHED MANAGEMENT PROGRAM (WMP) FOR THE UPPER LOS ANGELES

RIVER WATERSHED MANAGEMENT AREA
This Memorandum of Agreement (MOA), including its attachments, exhibits and schedules, is made and entered into as of July 1st, 2026, by and between The SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG), a California Joint Powers Authority, THE CITY OF LOS ANGELES (CITY), a municipal corporation, THE CITY OF ALHAMBRA, a municipal corporation, THE CITY OF BURBANK, a municipal corporation, THE CITY OF CALABASAS, a municipal corporation, THE CITY OF GLENDALE, a municipal corporation, THE CITY OF HIDDEN HILLS, a municipal corporation, THE CITY OF LA CANADA FLINTRIDGE, a municipal corporation, THE CITY OF MONTEBELLO, a municipal corporation, THE CITY OF MONTEREY PARK, a municipal corporation, THE CITY OF PASADENA, a municipal corporation, THE CITY OF ROSEMEAD, a municipal corporation, THE CITY OF SAN FERNANDO, a municipal corporation, THE CITY OF SAN GABRIEL, a municipal corporation, THE CITY OF SAN MARINO, a municipal corporation, THE CITY OF SOUTH EL MONTE, a municipal corporation, THE CITY OF SOUTH PASADENA, a municipal corporation, THE CITY OF TEMPLE CITY, a municipal corporation, LOS ANGELES COUNTY FLOOD CONTROL DISTRICT (LACFCD), a body corporate and politic, and the COUNTY OF LOS ANGELES (COUNTY), a political subdivision of the State of California. Collectively, these entities shall be known herein as PARTIES or individually as PARTY.

RECITALS
WHEREAS, the U.S. Environmental Protection Agency (USEPA) and the California Regional Water Quality Control Board, Los Angeles Region (Regional Board) have classified the Greater Los Angeles County Municipal Separate Storm Sewer System (MS4) as a large MS4 pursuant to 40 Code of Federal Regulations (CFR) section 122.26(b)(4) and a major facility pursuant to 40 CFR section 122.2; and PAGE 444 of 688
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2 WHEREAS, the Regional Board adopted the 2021 Regional Phase I MS4 Permit Order No. R4-2021-0105 on July 23, 2021; and
WHEREAS, the 2021 MS4 Permit became effective on September 11, 2021, and requires the COUNTY, LACFCD, and 85 cities within the coastal watersheds of Los Angeles County, the Ventura County Watershed Protection District, the County of Ventura, and 10 cities within Ventura County to comply with its prescribed elements; and WHEREAS, the MS4 Permit identifies the PARTIES as MS4 permittees responsible for compliance with the Permit’s requirements pertaining to the PARTIES’ collective jurisdictional area in the Upper Los Angeles River Watershed Management Area as identified in Exhibit D of this MOA; and
WHEREAS, the CITY and the cities of Alhambra, Burbank, Calabasas, Glendale, Hidden Hills, La Canada Flintridge, Montebello, Monterey Park, Pasadena, Rosemead, San Fernando, San Gabriel, San Marino, South El Monte, South Pasadena, and Temple City and LACFCD and the COUNTY formed the Upper Los Angeles River Watershed Management Group (ULAR WMG) to collaborate on the Watershed Management Program (WMP) and the Coordinated Integrated Monitoring Program (CIMP) in accordance with the MS4 Permit, with the CITY serving as the ULAR WMG Lead Agency; and
WHEREAS, the first WMP was submitted to the Regional Board by the PARTIES on June 25, 2015, and was approved by the Regional Board on April 20, 2016; and WHEREAS, a revised WMP was submitted to the Regional Board on June 28, 2021, and was approved by the Regional Board on April 2, 2024; and WHEREAS, the first CIMP was submitted to the Regional Board by the PARTIES on April 30, 2015, and was approved by the Regional Board on August 5, 2015; and WHEREAS, a revised CIMP was submitted to the Regional Board on March 13, 2023, and was approved by the Regional Board on June 25, 2026; and WHEREAS, the PARTIES have agreed to cooperatively share and fully fund the estimated costs of the implementation of the CIMP and WMP; and WHEREAS, the PARTIES agree that each shall assume full and independent responsibility for ensuring its own compliance with the MS4 Permit notwithstanding this MOA; and
WHEREAS, the PARTIES desire to have the SGVCOG: (a) invoice and collect funds from each of the PARTIES to cover the costs of MONITORING SERVICES and WMP-RELATED TASKS as detailed in Exhibit A hereto, and pay the same to the CITY; (b) perform tasks identified in CONTRACT ADMINISTRATION in Exhibit A hereto; PAGE 445 of 688
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3 NOW, THEREFORE, in consideration of the mutual benefits to be derived by the PARTIES, and of the promises contained in this MOA, the PARTIES agree as follows:

Section 1. Recitals. The recitals set forth above are true and correct and fully incorporated into this MOA.

Section 2. Purpose. The purpose of this MOA is to cooperatively fund the MONITORING SERVICES and WMP-RELATED TASKS, as set forth in Exhibit A of this MOA.

Section 3. Cooperation. The PARTIES shall fully cooperate with one another to attain the purposes of this MOA.

Section 4. Voluntary. The PARTIES have voluntarily entered this MOA for the implementation of the MONITORING SERVICES and WMP-RELATED TASKS and authorize SGVCOG to administer the cost-sharing.

Section 5. Term. This MOA shall become effective on July 1, 2026, and shall remain in effect for three (3) years up to and including June 30, 2029. The MOA may be extended, through mutual agreement of the PARTIES, for up to two (2) additional one (1) year terms.

Section 6. Commitment. Once effective, the PARTIES agree to uphold the promises contained in this MOA for the duration of the agreed upon term. The PARTIES agree that costs, expenses, fees, liabilities, and obligations incurred by the CITY in performing MONITORING SERVICES in accordance with Tables 2-2B(i) of Exhibit B and WMPRELATED TASKS in accordance with Table 3-3B of Exhibit B prior to the execution date of this MOA but after July 1, 2026, shall be cost-shared under this Agreement according to the amounts specified in Exhibit B and shall be included in the first invoice.

Section 7. THE PARTIES AGREE:
a. Monitoring Services. The CITY will perform the MONITORING SERVICES, as defined in Exhibit A.
b. WMP-Related Tasks. The CITY and the SGVCOG will perform the WMPRELATED TASKS, as defined in Exhibit A. c. Reporting. Each PARTY hereto authorizes the CITY to prepare and submit reports to the Regional Board as required by the MS4 Permit. In addition, the CITY will submit to the PARTIES the data used to prepare the reports. This data will be transmitted electronically to all PARTIES and as requested by the Regional Board.

The CITY will provide sufficient time for the PARTIES to review the reports prepared prior to submission to the Regional Board. The CITY shall consider incorporating such comments received and answering a PARTY’s questions to the best of its abilities prior to its submittal to the Regional Board. Any comments received related to a PARTY’s compliance determinations will be addressed or provided a response from the CITY prior to submittal to the Regional Board.

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4 d. Contract Administration. The SGVCOG will be responsible for CONTRACT ADMINISTRATION, as defined in Exhibit A.
e. Communication. To the extent the PARTIES have communications related to CONTRACT ADMINISTRATION as defined in Exhibit A, such communications shall be directed to the SGVCOG. Communications concerning MONITORING SERVICES and WMP-RELATED TASKS under this Agreement shall be directed to the CITY. Written notice will be provided to the PARTIES should contact information for the SGVCOG and/or the ULAR WMG lead agency change. f. Contracting. The PARTIES contemplate that other individual NPDES permit holders may wish to participate in the MONITORING SERVICES without being a party to this MOA. If another NPDES permittee wants to participate in the MONITORING SERVICES, the SGVCOG may enter a separate, individual agreement with such individual NPDES permittee. The individual NPDES permittee will not become a party to this MOA but will be responsible for its proportionate share of the costs for those MONITORING SERVICES. If other individual NPDES permit holders’ participation modifies the PARTIES’ proportionate cost share, each PARTY'S proportional payment obligation shall be modified administratively in Exhibit B.

Section 8. Invoicing and Payment.
a. Invoicing. The SGVCOG will invoice all PARTIES, except the CITY, annually in amounts not exceeding the invoice amounts shown in Table 1 of Exhibit B. The annual invoices will be issued by the SGVCOG to the PARTIES in July of each calendar year for their proportional share of the estimated cost for MONITORING SERVICES and WMP-RELATED TASKS, including SGVCOG's Contract Management Fee, for the fiscal year, as shown in Exhibit B. The first invoice will be issued in July 2026 or upon the execution of this Agreement, whichever is later.

The PARTIES hereby acknowledge and ratify services performed on or after the earlier of July 1st, 2026 or the date of the last signature of the PARTIES that are performed in accordance with the terms and conditions of the MOA. Such services shall be included in the first invoice and reimbursable pursuant to this MOA. i. CITY Invoicing. The SGVCOG shall invoice the CITY annually in amounts not exceeding the invoice amounts shown in Table 3 and Table 4 of Exhibit B (“Annual Invoice”). The Annual Invoice will be issued by the SGVCOG to the CITY in July of each calendar year for its proportional share of the estimated cost of WMP-RELATED TASKS, including the SGVCOG’s Contract Management Fee, for the fiscal year, as shown in Table 3 and Table 4 of Exhibit B. The first invoice will be issued in July 2026 or upon the execution of this Agreement, whichever is later. The CITY and the SGVCOG hereby acknowledge and ratify services performed on or after the earlier of July 1st, 2026, or the date of the last signature of the PARTIES PAGE 447 of 688
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5 that are performed in accordance with the terms and conditions of the MOA.

Such services shall be included in the first invoice and reimbursable pursuant to this MOA. The CITY shall not be subject to Sections 8(c) or 8(d). ii. CITY Reimbursement. The CITY and SGVCOG shall complete a reconciliation process consistent with the one outlined in Section 8(h) on an annual basis. Upon completion of the reconciliation, CITY shall invoice SGVCOG for reimbursement due to the CITY for that fiscal year. SGVCOG shall pay the CITY within sixty (60) days of receipt of the invoice from the CITY. If the CITY has not remitted payment to SGVCOG for its Annual Invoice by the completion of the annual reconciliation, the SGVCOG shall deduct the CITY’s share for MONITORING SERVICES and the amount of the Annual Invoice from the CITY’s reimbursement.
b. Annual Payment. Each PARTY, excluding the CITY, shall pay the SGVCOG for their invoice within sixty (60) days of receipt of the invoice from the SGVCOG. c. Late Payment Penalty. Any payment that is not received within sixty (60) days following receipt of the invoice from SGVCOG shall be subject to a late payment of 10%. Interest on any late payments shall accrue at the rate of 1% per month for each month a payment is past due.
d. Delinquent Payments. A payment not made within three hundred and sixty-five (365) days after receipt of the invoice from the SGVCOG shall result in the SGVCOG notifying the Regional Board and the PARTIES that the delinquent PARTY is no longer a participating member of the CIMP or WMP. The PARTY shall be deemed to have withdrawn from this MOA and the remaining PARTIES' cost share allocation shall be adjusted in accordance with the cost allocation formula in Table 1 of Exhibit B. Withdrawal shall not relieve a PARTY’s obligation to pay its proportionate share of costs that were due at the time of the deemed withdrawal.
e. Contingency. Each PARTY’s annual invoice will include a contingency of fifteen percent (15%) for MONITORING SERVICES and fifteen percent (15%) for WMPRELATED TASKS, as shown in Exhibit B. Contingency funds will be held by SGVCOG until such time as they are needed. Contingency funds that are used will be applied to each PARTY based on its proportional share. No PARTY will be obligated to pay for additional expenditures which exceed its contingency amounts without an amendment to this MOA.
i. Monitoring Services Contingency. The CITY shall have access to the MONITORING SERVICES Contingency, for paying for or otherwise implementing the MONITORING SERVICES defined in Exhibit A of this MOA. The CITY shall notify the PARTIES before use of the MONITORING SERVICES Contingency is appropriate or required as soon as practicable PAGE 448 of 688
2026 – 2031 Upper LA River Watershed MOA
6 but any failure to notify any PARTY or the PARTIES shall not alter, eliminate, or affect the CITY’s right to payment. The CITY will indicate the amount of MONITORING SERVICES Contingency used in its applicable invoice(s) to SGVCOG for implementation of the MONITORING SERVICES. Should the CITY determine in its reasonable discretion that the MONITORING SERVICES Contingency not be necessary for
MONITORING SERVICES, the PARTIES may administratively shift these funds to be used for WMP-RELATED TASKS, consistent with Sections 8(f) and 9(c).
ii. WMP-Related Tasks Contingency. The PARTIES may utilize WMPRELATED TASKS Contingency to complete projects consistent with the WMP-RELATED TASKS defined in Exhibit A. To utilize WMP-RELATED TASKS Contingency for a particular purpose or task, the ULAR WMG must come to a majority consensus, using the process defined in Section 9(c), as to whether use of the contingency for the purpose or task proposed is appropriate, as well as the process by which such purpose or task will be implemented. SGVCOG shall reimburse the entity responsible for implementing the approved purpose or task with WMP-RELATED TASKS Contingency. Should the WMP-RELATED TASKS Contingency not be necessary for WMP-RELATED TASKS, the PARTIES may administratively shift these funds to be used for MONITORING SERVICES, consistent with Sections 8(f) and 9(c).
iii. Other Uses of Contingency. A PARTY or the PARTIES may utilize all or a portion of the MONITORING SERVICES Contingency and WMP-RELATED TASKS Contingency to pay for any penalties or fines assessed by the Regional Board. The PARTIES shall agree upon an approach pursuant to the process in Section 9(c) to utilize these funds for this purpose. f. Shifting of Funds. The PARTIES may shift funds collected under this MOA between MONITORING SERVICES and WMP-RELATED TASKS administratively, without an amendment to this MOA, provided that the overall amount does not exceed the total not-to-exceed amount of this MOA or a PARTY’S annual proportional cost, as set forth in Table 1 of Exhibit B, and if approved by a majority consensus, using the process defined in Section 9(c). Should the CITY require a shift in funds between MONITORING SERVICES and WMP-RELATED TASKS to implement the MONITORING SERVICES and WMP-RELATED TASKS, it shall notify the SGVCOG before shifting these funds.
g. Contract Management Fee. The SGVCOG will receive a Contract Management Fee of $100,000 per year for administration of this MOA by the SGVCOG. Each PARTY will be assessed its proportionate share of the annual Contract Management Fee as shown in Table 4 of Exhibit B.

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7 h. Reconciliation of this MOA. SGVCOG and CITY will provide the PARTIES with an annual accounting of expenditures for the prior fiscal year, generally consistent with the format shown in Exhibit E. The annual accounting is intended to provide transparency regarding funds received, expenditures incurred, and any remaining balances associated with the WMG activities. At the end of the MOA, SGVCOG will provide the PARTIES with an accounting of actual expenditures, consistent with the format as shown in Exhibit E, within ninety (90) days of receipt of the necessary information from the CITY. Any unexpended funds held by SGVCOG at the termination of this MOA will be rolled over to cover expenses in any subsequent MOA. PARTIES may request in writing a refund or credit of any unexpended funds by the SGVCOG, in accordance with the distributed cost formula set forth in Table 1 of Exhibit B.

Section 9. THE PARTIES FURTHER AGREE:
a. Documentation. The PARTIES agree to promptly provide at no cost to the CITY all requested information and documentation required by the MS4 Permit in their possession that the CITY, in its discretion, deems to be necessary or helpful for the performance of the MONITORING SERVICES and WMP-RELATED TASKS. b. Access. During the term of this MOA on an as-needed basis, each PARTY shall allow the CITY or its contractor reasonable access and entry to land, facilities and structures owned, operated, or controlled by the PARTY, which access and entry are necessary or helpful for the CITY or its contractor to perform MONITORING SERVICES and WMP-RELATED TASKS (FACILITIES). The FACILITIES shall include but not be limited to the PARTY's storm drains, channels, catch basins, and similar, provided, however, that prior to entering any of the PARTIES’ FACILITIES, the CITY or its contractor, as applicable, shall provide seventy-two (72) hours’ advance written notice of entry to the applicable PARTY, or in the cases where seventy-two (72) hours' advance written notice is not possible, such as in cases of unforeseen wet weather, the CITY or its contractor shall provide written notice to the applicable PARTY as early as reasonably possible. Any PARTY, including LACFCD, agrees to provide the CITY or its contractor a "no-fee" Access Permit to its FACILITIES. This Access Permit does not cover any fees that may be required for Construction Permits for the installation of permanent monitoring equipment. The CITY shall secure any required necessary permits prior to entry. c. Consensus. The PARTIES agree that consensus in the ULAR WMG will be determined by a two-third supermajority (66.66%) voting of the ULAR WMG members based on each PARTY’s percentage land area of the Watershed as shown in Exhibit D. Consensus shall be reached using an email vote of ULAR WMG members. Any PARTY that does not respond to a vote within five (5) business days, shall be considered to support the majority consensus. d. Participation. Each PARTY shall designate an individual to provide representation PAGE 450 of 688
2026 – 2031 Upper LA River Watershed MOA
8 at the ULAR WMG that is authorized to provide official input on behalf of the PARTY. Each PARTY shall ensure that a representative attends the ULAR WMG meetings and, if necessary, responds to email communication. e. Additional Activities. The PARTIES agree that additional activities may arise in the course of implementing this MOA, and there may be interest in utilizing funds collected through this MOA or pursuing additional funds, to complete those projects, including but not limited to the Safe Clean Water Program, the payment of a penalty or fine from the Regional Board, or unforeseen new requirements issued by the Regional Board. The ULAR WMG, led by the ULAR WMG Lead Agency, shall discuss and determine additional activities to be completed and the implementation approach to completing those projects. The ULAR WMG will determine which activities to pursue in accordance with the consensus process defined in Section 9(c). Any other PARTY that does not desire to participate in an additional activity can submit a written request to the SGVCOG that they do not desire to be part of the activity. The non-participating PARTY will not be responsible for its proportionate share of funds to complete the additional project, and the cost will be recalculated amongst the remaining PARTIES.

Section 10. Indemnification. Each PARTY shall indemnify, defend, and hold harmless each other PARTY, on a pro rata basis, including its special districts, their member agencies, elected and appointed officers, employees, agents, attorneys, and designated volunteers from and against any and all liability, including, but not limited to, demands, claims, actions, fees, costs, and expenses (including reasonable attorneys and expert witness fees), arising from or connected with this MOA; provided, however, that no PARTY shall indemnify another PARTY for that PARTY’s own negligence or willful misconduct.

Section 11. Termination.
a. Noticing. Any PARTY may withdraw from this MOA for any reason, in whole or part, by giving the SGVCOG and the Regional Board thirty (30) days’ written notice thereof. Withdrawing PARTIES shall remain wholly responsible for their proportional share of the costs of MONITORING SERVICES and WMP-RELATED TASKS for any fiscal year for which the PARTY has not withdrawn. Withdrawing PARTIES shall not be entitled to any refunds. Each PARTY shall also be responsible for the payment of its own fines, penalties or costs incurred as a result of the non-performance of the CIMP and/or WMP. Upon withdrawal by the SGVCOG, the PARTIES shall meet and confer to designate an alternate organization to accept the SGVCOG's responsibilities under this MOA. b. Default. If a PARTY fails to comply with any of the terms or conditions of this MOA, that PARTY shall forfeit its rights to the work completed through this MOA, but no such forfeiture shall occur unless and until the defaulting PARTY has first been given notice of its default and a reasonable opportunity to cure the alleged default.

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9 c. Equipment Ownership. Devices such as automatic sampling stations - inclusive of a cabinet, sampling equipment, ancillary devices, power supplies (EQUIPMENT) may be installed to implement the CIMP. Any PARTY voluntarily terminating membership will not be entitled to a refund for the portion of the share paid to acquire and to operate the EQUIPMENT nor for the remaining value of the EQUIPMENT, if any. The operational life of such EQUIPMENT is approximately seven years, and after which it may be obsolete or may require major remodel or replacement of electrical and mechanical components costing equivalent to the purchase of new EQUIPMENT. The remaining PARTIES agree to own, operate and maintain and or replace the EQUIPMENT.

Section 12. General Provisions.
a. Notices. Any notices, bills, invoices, or reports relating to this MOA, and any request, demand, statement, or other communication required or permitted hereunder shall be in writing and shall be delivered to the representatives of the PARTIES at the addresses set forth in Exhibit C attached hereto and incorporated herein by reference. PARTIES shall promptly notify each other of any change of contact information, including personnel changes, provided in Exhibit C. Written notice shall include notice delivered via e-mail or fax. A notice shall be deemed to have been received on (a) the date of delivery, if delivered by hand during regular business hours, or by confirmed facsimile or by e-mail; or (b) on the third (3rd) business day following mailing by registered or certified mail (return receipt requested) to the addresses set forth in Exhibit C.
b. Administration. For the purposes of this MOA, the PARTIES and SGVCOG hereby designate as their respective representatives the persons named in Exhibit C. The designated representatives, or their respective designees, shall administer the terms and conditions of this MOA on behalf of their respective entities. Each of the persons signing below on behalf of a PARTY or the SGVCOG represents and warrants that he or she is authorized to sign this MOA on behalf of such entity. c. Relationship of the Parties. The PARTIES to this MOA are, and shall at all times remain as to each other, wholly independent entities. No PARTY shall have power to incur any debt, obligation, or liability on behalf of any other PARTY unless expressly provided to the contrary by this MOA. No employee, agent, or officer of a PARTY shall be deemed for any purpose whatsoever to be an agent, employee, or officer of another PARTY.
d. Amendment. The terms and provisions of this MOA may not be amended, modified, or waived, except by an instrument in writing signed by all non-delinquent PARTIES and SGVCOG. Such amendments may be executed by those individuals listed in Exhibit C or by a person authorized to execute such amendment on behalf of each PARTY.

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10 e. Law to Govern. This MOA is governed by, interpreted under, and construed and enforced in accordance with the laws of the State of California. In the event of litigation related to this MOA, venue in the State Superior Court or Federal District Court shall lie exclusively in the County of Los Angeles. f. No Presumption in Drafting. The PARTIES to this MOA agree that the general rule that an MOA is to be interpreted against the PARTY drafting it, or causing it to be prepared shall not apply.
g. Severability. If any provision of this MOA shall be determined by any court to be invalid, illegal, or unenforceable to any extent, then the remainder of this MOA shall not be affected, and this MOA shall be construed as if the invalid, illegal, or unenforceable provision had never been contained in this MOA. h. Entire Agreement. This MOA constitutes the entire agreement of the PARTIES to this MOA with respect to the subject matter hereof.
i. Waiver. Waiver by any PARTY to this MOA of any term, condition, or covenant of this MOA shall not constitute a waiver of any other term, condition, or covenant.

Waiver by any PARTY to this MOA of any breach of the provisions of this MOA shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this MOA.
j. Counterparts. This MOA may be executed in any number of counterparts, which execution may be by electronic means as defined in Civil Code section 1633.2 and each of which shall be an original, but all of which taken together shall constitute but one and the same instrument, provided, however, that such counterparts shall have been delivered to all PARTIES to this MOA.
k. All PARTIES to this MOA have been represented by counsel in the preparation and negotiation of this MOA. Accordingly, this MOA shall be construed according to its fair language.

IN WITNESS WHEREOF, the PARTIES have caused this MOA to be executed by their duly authorized representatives and affixed as of the date of signature of the PARTIES:

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11 COUNTY OF LOS ANGELES

By:
_______________________________
Mark Pestrella, Director of Public Works
Dated: _________________________
ATTEST:
_________________________
Deputy

APPROVED AS TO FORM:
_________________________
Dawyn R. Harrison
County Counsel
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12 LOS ANGELES COUNTY FLOOD CONTROL DISTRICT

By:
_______________________________
Mark Pestrella, Chief Engineer
Dated: _________________________
ATTEST:
_________________________
Deputy

APPROVED AS TO FORM:
_________________________
Dawyn R. Harrison
County Counsel
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13 CITY OF ALHAMBRA

By:
_______________________________
Jeffrey Koji Maloney, Mayor
Dated: _________________________
ATTEST:
_________________________
Lauren Myles
City Clerk

APPROVED AS TO FORM:
_________________________
Joseph M. Montes, Esq.

City Attorney
PAGE 456 of 688
2026 – 2031 Upper LA River Watershed MOA
14 CITY OF LOS ANGELES
By:
_______________________________
Steven Kang, President
Board of Public Works
Dated: _________________________
ATTEST:

Patrice Lattimore
City Clerk
APPROVED AS TO FORM:

Hydee Feldstein Soto
City Attorney
PAGE 457 of 688
2026 – 2031 Upper LA River Watershed MOA
15 CITY OF BURBANK
By:
_______________________________
Tamala Takahashi, Mayor
Dated: _________________________
ATTEST:
______________________________
Justin Hess
City Manager
APPROVED AS TO FORM:
______________________________
Joseph H. McDougall
City Attorney
PAGE 458 of 688
2026 – 2031 Upper LA River Watershed MOA
16 CITY OF CALABASAS
By:
_______________________________
James R. Bozajian, Mayor
Dated: _________________________
ATTEST:
______________________________
Kristy Buxkemper
City Clerk
APPROVED AS TO FORM:
______________________________
Pam Lee
City Attorney
PAGE 459 of 688
2026 – 2031 Upper LA River Watershed MOA
17 THE CITY OF GLENDALE
By:
________________________________ Dated: _________________________ Ardy Kassakhian, Mayor
ATTEST:
______________________________
Roubik Golanian, P.E.

City Manager
APPROVED AS TO FORM:
______________________________
Michael Garcia
City Attorney
PAGE 460 of 688
2026 – 2031 Upper LA River Watershed MOA
18 CITY OF HIDDEN HILLS
By:
________________________________ Dated: _________________________ Joseph Loggia, Mayor
ATTEST:

Deana L. Gonzalez, CMC
City Clerk
APPROVED AS TO FORM:
______________________________
Lauren Langer
City Attorney
PAGE 461 of 688
2026 – 2031 Upper LA River Watershed MOA
19 CITY OF LA CANADA FLINTRIDGE

By:
________________________________ Dated: _________________________ Daniel Jordan, City Manager
ATTEST:
______________________________
Tania Garcia
City Clerk
APPROVED AS TO FORM:
______________________________
Adrian R. Guerra
City Attorney
PAGE 462 of 688
2026 – 2031 Upper LA River Watershed MOA
20 CITY OF MONTEBELLO
By:
________________________________ Dated: _________________________ Georgina Tamayo, Mayor
ATTEST:
______________________________
Christopher Jimenez
City Clerk
APPROVED AS TO FORM:
______________________________
Arnold Alvarez-Glasman
City Attorney
PAGE 463 of 688
2026 – 2031 Upper LA River Watershed MOA
21 CITY OF MONTEREY PARK

By:
________________________________ Dated: _________________________ Inez Alvarez, City Manager
ATTEST:

Maychelle Yee
City Clerk
APPROVED AS TO FORM:

Karl H. Berger
City Attorney
PAGE 464 of 688
2026 – 2031 Upper LA River Watershed MOA
22 CITY OF PASADENA
By:
________________________________ Dated: _________________________ Matthew Hawkesworth, Interim City
Manager
ATTEST:
______________________________
Mark Jomsky
City Clerk
APPROVED AS TO FORM:
______________________________
Michele Beal Bagneris, Esq.

City Attorney
PAGE 465 of 688
2026 – 2031 Upper LA River Watershed MOA
23 CITY OF ROSEMEAD

By:
________________________________ Dated: _________________________ Interim City Manager
ATTEST:
______________________________
Ericka Hernandez
City Clerk
APPROVED AS TO FORM:
______________________________
Rachel H. Richman
City Attorney
PAGE 466 of 688
2026 – 2031 Upper LA River Watershed MOA
24 CITY OF SAN FERNANDO
By:
________________________________ Dated: _________________________ Joel Fajardo, Mayor
ATTEST:
______________________________
Julia Fritz
City Clerk
APPROVED AS TO FORM:
______________________________
Richard Padilla
City Attorney
PAGE 467 of 688
2026 – 2031 Upper LA River Watershed MOA
25 CITY OF SAN GABRIEL
By:
________________________________ Dated: _________________________ Mark Lazzaretto, City Manager
ATTEST:
______________________________
Julie Nguyen
City Clerk
APPROVED AS TO FORM:
______________________________
Keith Lemieux
City Attorney
PAGE 468 of 688
2026 – 2031 Upper LA River Watershed MOA
26 CITY OF SAN MARINO
By:
________________________________ Dated: _________________________ Tony Chou, Mayor
ATTEST:
______________________________
Philippe Eskandar
City Manager
APPROVED AS TO FORM:
______________________________
Joseph Montes
City Attorney
PAGE 469 of 688
2026 – 2031 Upper LA River Watershed MOA
27 CITY OF SOUTH EL MONTE
By:
________________________________ Dated: _________________________ Rene Salas, City Manager
ATTEST:
______________________________
Adrian Garcia
City Clerk
APPROVED AS TO FORM:
______________________________
Susie Altamirano
City Attorney
PAGE 470 of 688
2026 – 2031 Upper LA River Watershed MOA
28 CITY OF SOUTH PASADENA
By:
________________________________ Dated: _________________________ Todd Hileman, City Manager
ATTEST:
______________________________
Nikima Newsome
Chief City Clerk
APPROVED AS TO FORM:
______________________________
Roxanne Diaz
City Attorney
PAGE 471 of 688
2026 – 2031 Upper LA River Watershed MOA
29 CITY OF TEMPLE CITY
By:
________________________________ Dated: _________________________ William Man, Mayor
ATTEST:
______________________________
Peggy Kuo
City Clerk
APPROVED AS TO FORM:
______________________________
Greg Murphy
City Attorney
PAGE 472 of 688
2026 – 2031 Upper LA River Watershed MOA
30 SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS
By:
________________________________ Dated: _________________________ Marisa Creter, Executive Director

ATTEST:
_________________________
Mackenzie Bolger
Acting Sustainability Manager
APPROVED AS TO FORM:
_________________________
Cassie Trapesonian
Counsel for the SGVCOG
PAGE 473 of 688
2026 – 2031 Upper LA River Watershed MOA
31 EXHIBIT A
MOA Scope of Work
The purpose of this MOA is to facilitate compliance with the ULAR WMG with the MS4 Permit.

The tasks below outline the broadly expected work anticipated to comply with the Permit.

MONITORING SERVICES
This includes all tasks required to comply with the monitoring requirements established in the MS4 Permit and associated documents. This includes but is not limited to implementation of the ULAR CIMP (Coordinated Integrated Monitoring Program), which includes but is not limited to the following activities:
• Receiving Water Monitoring
• Stormwater Outfall Monitoring
• Non-Stormwater Outfall Monitoring
• Urban Lakes Monitoring
• Data Management
• Capital, Operation, and Maintenance Activities
• Purchasing, maintaining, and replacing equipment (capital costs) necessary for monitoring activities
• Development of the monitoring sections to be included in the Annual Report (e.g. trends analysis, Total Maximum Daily Load (TMDL) attainment, summary of monitoring activities) • Annual Reconciliation of the MONITORING SERVICES under the MOA. • This work may include additional activities and requirements based upon the March 2023 CIMP revisions and other future CIMP revisions, and subsequent requirements for the Regional Board.

The CITY is responsible for completing the MONITORING SERVICES in this MOA, including by utilizing consultant support services.

WMP-RELATED TASKS
This includes all tasks required to comply with the MS4 Permit, as well as other work that is determined to advance the PARTIES’ efforts in complying with the MS4 Permit. The ULAR WMG is required to complete the following activities as part of the ULAR Watershed Management Program (WMP). This includes but is not limited to the sub-tasks defined below:
• Annual Reporting (including the WMP Progress Report)
• Adaptive Management
• Trash Monitoring and Reporting Plan (TMRP)
• WMP Revisions
• Website management (lastormh2o.org)
• California Stormwater Quality Association (CASQA) Membership • Coordination with the PARTIES and the Regional Board for MS4 Permit renewal as related to CIMP and WMP implementation
• Potential penalties or fines from the Regional Board for Permit Notices of Violations or other similar violations
Contracts regarding WMP-RELATED TASKS will be administered by the SGVCOG. The lead agency of the ULAR WMG will provide subject-matter expertise and project management support to SGVCOG and its consultants for the purposes of completing this task.

PAGE 474 of 688
2026 – 2031 Upper LA River Watershed MOA
32 CONTRACT ADMINISTRATION
This includes any and all tasks associated with administering this MOA, including but not limited to the following:
• Facilitate the development of agreements and subsequent amendments for the ULAR WMG.
• Manage procurements, contracting, and contract administration for consultants and contractors, with the lead agency of the ULAR WMG providing subject-matter expertise and project management support. This includes establishing and managing a bench of technical consultants that may be utilized by any PARTY. • Distribute invoices and collect payment from PARTIES. • Pay invoices from the City, upon receipt of invoice, as established in Section 8(a) of the MOA.
• Manage the MOA budget in coordination with the lead agency of the ULAR WMG. • Facilitate the preparation of ULAR WMG administrative procedures by ULAR WMG and ensure compliance with these procedures.
• Annual Reconciliation of WMP-RELATED TASKS under the MOA.

The CONTRACT ADMINISTRATION tasks will be completed by the SGVCOG. Additional tasks may be identified in the process of complying with the Permit, at which point the ULAR WMG would determine the optimal approach to ensuring that the ULAR WMG remains in compliance with all aspects of the MS4 Permit and its associated documents.

PAGE 475 of 688
2026 – 2031 Upper LA River Watershed MOA
33 EXHIBIT B
MOA Cost Estimates
Table of Contents
Table 1. Distribution of Combined Annual Implementation Costs (CIMP/WMP/CASQA/SGVCOG fee) ................................................................................................................................................ 34 Table 2. Distribution of Cost for Implementing Total ULAR CIMP Monitoring Services.............. 35 Table 2A. Costs for General CIMP Monitoring Services .......................................................... 36 Table 2A(i). Distribution of Costs for General CIMP Monitoring Services............................ 37 Table 2B. Costs for Legg Lake Monitoring ............................................................................... 38 Table 2B(i). Distribution of Costs for Legg Lake Monitoring................................................. 38 Table 3. Distribution of Costs for Implementing WMP-Related Tasks (including CASQA fees). 39 Table 3A. Costs for Implementing General WMP-Related Tasks............................................ 40 Table 3B. Distribution of Costs for CASQA Membership Fees................................................ 41 Table 4. SGVCOG Annual Contract Management Fees ............................................................. 42 PAGE 476 of 688
2026 – 2031 Upper LA River Watershed MOA
34 Table 1. Distribution of Combined Annual Implementation Costs (CIMP/WMP/CASQA/SGVCOG fee) Agency
Fiscal
Year
26-27
Fiscal
Year
27-28
Fiscal
Year
28-29
Fiscal
Year
29-30
Fiscal
Year
30-31
Total
(5 years)
LACFCD $80,591 $76,998 $94,622 $78,862 $78,420 $409,493 City of Los Angeles $918,866 $903,743 $1,102,469 $913,352 $928,264 $4,766,694 County of Los
Angeles $234,333 $215,817 $261,008 $234,484 $221,965 $1,167,607 City of Alhambra $24,756 $24,348 $29,703 $24,608 $25,010 $128,425 City of Burbank $56,237 $55,312 $67,474 $55,900 $56,813 $291,736 City of Calabasas $20,303 $19,969 $24,360 $20,181 $20,512 $105,325 City of Glendale $99,280 $97,647 $119,117 $98,684 $100,295 $515,023 City of Hidden Hills $4,871 $4,792 $5,845 $4,842 $4,921 $25,271 City of La Canada
Flintridge $28,052 $27,589 $33,656 $27,884 $28,338 $145,519 City of Montebello $27,149 $26,702 $32,575 $26,987 $27,427 $140,840 City of Monterey Park $25,098 $24,684 $30,113 $24,947 $25,354 $130,196 City of Pasadena $75,041 $73,807 $90,036 $74,591 $75,808 $389,283 City of Rosemead $16,780 $16,505 $20,134 $16,680 $16,953 $87,052 City of San Fernando $7,692 $7,565 $9,229 $7,645 $7,770 $39,901 City of San Gabriel $13,406 $13,184 $16,083 $13,325 $13,543 $69,541 City of San Marino $12,214 $12,013 $14,654 $12,140 $12,338 $63,359 City of South El
Monte $28,551 $16,661 $18,559 $29,592 $17,341 $110,704
City of South
Pasadena $11,081 $10,898 $13,294 $11,014 $11,193 $57,480 City of Temple City $13,059 $12,843 $15,668 $12,980 $13,193 $67,743 Total $1,697,360 $1,641,077 $1,998,599 $1,688,698 $1,685,458 $8,711,192 PAGE 477 of 688
2026 – 2031 Upper LA River Watershed MOA
35 Table 2. Distribution of Cost for Implementing Total ULAR CIMP Monitoring Services Agency Fiscal Year
26-27
Fiscal Year
27-28
Fiscal Year
28-29
Fiscal Year
29-30
Fiscal Year
30-31
Total
(5 years)
LACFCD $64,206 $60,415 $61,469 $61,871 $61,219 $309,180 City of Los Angeles $686,595 $660,166 $671,677 $659,174 $668,487 $3,346,099 County of Los
Angeles $181,742 $160,665 $163,466 $176,932 $163,145 $845,950 City of Alhambra $18,498 $17,786 $18,097 $17,760 $18,011 $90,152 City of Burbank $42,021 $40,404 $41,108 $40,343 $40,913 $204,789 City of Calabasas $15,171 $14,587 $14,841 $14,565 $14,771 $73,935 City of Glendale $74,184 $71,329 $72,572 $71,221 $72,228 $361,534 City of Hidden Hills $3,640 $3,500 $3,561 $3,494 $3,544 $17,739 City of La Canada
Flintridge $20,961 $20,154 $20,505 $20,124 $20,408 $102,152 City of Montebello $20,286 $19,505 $19,846 $19,476 $19,751 $98,864 City of Monterey
Park $18,753 $18,031 $18,346 $18,004 $18,258 $91,392
City of Pasadena $56,072 $53,914 $54,854 $53,833 $54,593 $273,266 City of Rosemead $12,539 $12,057 $12,267 $12,039 $12,209 $61,111 City of San
Fernando $5,748 $5,527 $5,623 $5,518 $5,596 $28,012
City of San Gabriel $10,017 $9,631 $9,799 $9,617 $9,753 $48,817 City of San Marino $9,126 $8,775 $8,928 $8,762 $8,885 $44,476 City of South El
Monte $26,509 $14,519 $14,771 $27,356 $15,057 $98,212
City of South
Pasadena $8,280 $7,961 $8,100 $7,949 $8,061 $40,351
City of Temple City $9,758 $9,382 $9,546 $9,368 $9,501 $47,555 Total Estimated
Cost of CIMP $1,284,106 $1,208,308 $1,229,376 $1,237,406 $1,224,390 $6,183,586 Note:

1. Total cost = General CIMP + Legg Lake
PAGE 478 of 688
2026 – 2031 Upper LA River Watershed MOA
36 Table 2A. Costs for General CIMP Monitoring Services ULAR CIMP General
Monitoring Component
Fiscal Year
26-27
Fiscal Year
27-28
Fiscal Year
28-29
Fiscal Year
29-30
Fiscal Year
30-31
Labor (Receiving Water and
Storm Water Outfall) $275,000 $250,000 $250,000 $250,000 $250,000 Laboratory Analysis
(Receiving Water and
Storm Water Outfall) $345,898 $321,833 $321,833 $320,715 $320,715 Laboratory Data Handling
Fee (15%) $51,885 $48,275 $48,275 $48,107 $48,107
Laboratory Analysis (TIE) $33,000 $49,500 $49,500 $16,500 $16,500 Contract Services $220,000 $200,000 $200,000 $200,000 $200,000 Equipment $96,904 $96,904 $96,904 $96,904 $93,793
Administrative Fee (5%) $51,134 $48,326 $48,326 $46,611 $46,456 Sub-Total $1,073,821 $1,014,838 $1,014,838 $978,837 $975,571 Contingency (15%) $161,073 $152,226 $152,226 $146,826 $146,336 Annual Escalation (2%) $0 $20,297 $40,999 $59,913 $80,418 Total $1,234,894 $1,187,360 $1,208,063 $1,185,575 $1,202,325 PAGE 479 of 688
2026 – 2031 Upper LA River Watershed MOA
37 Table 2A(i). Distribution of Costs for General CIMP Monitoring Services Agency Land Area
(acres)
% of
Area
Fiscal Year
26-27
Fiscal Year
27-28
Fiscal Year
28-29
Fiscal Year
29-30
Fiscal Year
30-31
Total
(5 years)
LACFCD
(5%) -- -- $61,745 $59,368 $60,403 $59,279 $60,116 $300,911 City of Los
Angeles

181,288.00 58.53% $686,595 $660,166 $671,677 $659,174 $668,487 $3,346,099 County of
Los Angeles

41,048.07 13.25% $155,462 $149,478 $152,084 $149,253 $151,362 $757,639 City of
Alhambra

4,884.31 1.58% $18,498 $17,786 $18,097 $17,760 $18,011 $90,152 City of
Burbank

11,095.20 3.58% $42,021 $40,404 $41,108 $40,343 $40,913 $204,789 City of
Calabasas

4,005.68 1.29% $15,171 $14,587 $14,841 $14,565 $14,771 $73,935 City of
Glendale

19,587.50 6.32% $74,184 $71,329 $72,572 $71,221 $72,228 $361,534 City of
Hidden Hills

961.03 0.31% $3,640 $3,500 $3,561 $3,494 $3,544 $17,739 City of La
Canada
Flintridge

5,534.46 1.79% $20,961 $20,154 $20,505 $20,124 $20,408 $102,152 City of
Montebello

5,356.38 1.73% $20,286 $19,505 $19,846 $19,476 $19,751 $98,864 City of
Monterey
Park

4,951.51 1.60% $18,753 $18,031 $18,346 $18,004 $18,258 $91,392 City of
Pasadena

14,805.30 4.78% $56,072 $53,914 $54,854 $53,833 $54,593 $273,266 City of
Rosemead

3,310.87 1.07% $12,539 $12,057 $12,267 $12,039 $12,209 $61,111 City of San
Fernando

1,517.64 0.49% $5,748 $5,527 $5,623 $5,518 $5,596 $28,012 City of San
Gabriel

2,644.87 0.85% $10,017 $9,631 $9,799 $9,617 $9,753 $48,817 City of San
Marino

2,409.64 0.78% $9,126 $8,775 $8,928 $8,762 $8,885 $44,476 City of
South El
Monte

1,594.16 0.51% $6,038 $5,805 $5,906 $5,796 $5,878 $29,423 City of
South
Pasadena

2,186.20 0.71% $8,280 $7,961 $8,100 $7,949 $8,061 $40,351 City of
Temple City

2,576.50 0.83% $9,758 $9,382 $9,546 $9,368 $9,501 $47,555 Total 309,757.32 100.00% $1,234,894 $1,187,360 $1,208,063 $1,185,575 $1,202,325 $6,018,217 Note:

1. LACFCD is responsible for 5% of the Total Cost, which is subtracted before distributing the cost among the other agencies.

PAGE 480 of 688
2026 – 2031 Upper LA River Watershed MOA
38 Table 2B. Costs for Legg Lake Monitoring
CIMP Component
Fiscal Year
26-27
Fiscal Year
27-28
Fiscal Year
28-29
Fiscal Year
29-30
Fiscal Year
30-31
Legg Lake $35,439 $14,827 $14,827 $35,439 $14,827
Laboratory Data Handling Fee
(15%) $5,316 $2,224 $2,224 $5,316 $2,224
Administrative Fee (5%) $2,038 $853 $853 $2,038 $853
Sub-Total $42,793 $17,904 $17,904 $42,793 $17,904
Contingency (15%) $6,419 $2,686 $2,686 $6,419 $2,686
Annual Escalation (2%) $0 $358 $723 $2,619 $1,476
Legg Lake (Total) $49,212 $20,948 $21,313 $51,831 $22,065 Table 2B(i). Distribution of Costs for Legg Lake Monitoring Agency
Land
Area
(acres)
% of
Area
Fiscal
Year
26-27
Fiscal
Year
27-28
Fiscal
Year
28-29
Fiscal
Year
29-30
Fiscal
Year
30-31
Total
(5 years)
LACFCD (5%) -- -- $2,461 $1,047 $1,066 $2,592 $1,103 $8,269 County of Los
Angeles

2,044.68 56.21% $26,280 $11,187 $11,382 $27,679 $11,783 $88,311 South El Monte

1,592.68 43.79% $20,471 $8,714 $8,865 $21,560 $9,179 $68,789 Legg Lake
(Total)

3,637.35 100.00% $49,212 $20,948 $21,313 $51,831 $22,065 $165,369 Note:

1. Legg Lake now has a fish tissue monitoring requirement at a frequency of once every three years.

2. LACFCD is responsible for 5% of the Total Cost, which is subtracted before distributing the cost among the other agencies.

PAGE 481 of 688
2026 – 2031 Upper LA River Watershed MOA
39 Table 3. Distribution of Costs for Implementing WMP-Related Tasks (including CASQA fees) ULAR WMP Cost Distribution + CASQA
Agency
Fiscal
Year
26-27
Fiscal
Year
27-28
Fiscal
Year 28-
29 Fiscal
Year
29-30
Fiscal
Year
30-31
Total
(5 years)
LACFCD $11,385 $11,583 $28,153 $11,991 $12,201 $75,313
City of Los Angeles $176,671 $187,977 $375,192 $198,578 $204,177 $1,142,595 County of Los Angeles $40,002 $42,563 $84,953 $44,963 $46,231 $258,712 City of Alhambra $4,760 $5,064 $10,108 $5,350 $5,501 $30,783 City of Burbank $10,813 $11,505 $22,963 $12,154 $12,497 $69,932 City of Calabasas $3,903 $4,153 $8,290 $4,387 $4,512 $25,245 City of Glendale $19,089 $20,311 $40,538 $21,456 $22,060 $123,454 City of Hidden Hills $936 $997 $1,989 $1,053 $1,082 $6,057 City of La Canada
Flintridge $5,394 $5,738 $11,454 $6,063 $6,233 $34,882
City of Montebello $5,220 $5,554 $11,086 $5,868 $6,033 $33,761 City of Monterey Park $4,826 $5,134 $10,248 $5,424 $5,577 $31,209 City of Pasadena $14,428 $15,352 $30,641 $16,217 $16,674 $93,312 City of Rosemead $3,226 $3,433 $6,852 $3,626 $3,729 $20,866 City of San Fernando $1,479 $1,573 $3,141 $1,662 $1,709 $9,564 City of San Gabriel $2,578 $2,742 $5,473 $2,897 $2,979 $16,669 City of San Marino $2,349 $2,499 $4,987 $2,639 $2,714 $15,188 City of South El Monte $1,553 $1,653 $3,299 $1,747 $1,795 $10,047 City of South Pasadena $2,131 $2,267 $4,524 $2,395 $2,462 $13,779 City of Temple City $2,511 $2,671 $5,332 $2,822 $2,902 $16,238 Total Estimated Cost of
WMP + CASQA $313,254 $332,769 $669,223 $351,292 $361,068 $2,027,606 Note:

1. Total cost = General WMP + CASQA Fees.

PAGE 482 of 688
2026 – 2031 Upper LA River Watershed MOA
40 Table 3A. Costs for Implementing General WMP-Related Tasks WMP Component
Fiscal
Year
26-27
Fiscal
Year
27-28
Fiscal
Year 28-
29 Fiscal
Year
29-30
Fiscal
Year
30-31
Total
(5 years)
Semi-Annual Progress Report
(June) $40,000 $40,000 $40,000 $40,000 $40,000 $200,000 Annual Reporting Package
(December) $80,000 $80,000 $80,000 $80,000 $80,000 $400,000 WMP
Revisions/RAA/Adaptive
Management $0 $0 $250,000 $0 $0 $250,000
Trash Monitoring and
Reporting Plan (TMRP) $60,000 $60,000 $60,000 $60,000 $60,000 $300,000 Program Management (10%) $18,000 $18,000 $43,000 $18,000 $18,000 $115,000 Sub-Total $198,000 $198,000 $473,000 $198,000 $198,000 $1,265,000 Contingency (15%) $29,700 $29,700 $70,950 $29,700 $29,700 $189,750 Annual Escalation
(2% per year)
$0 $3,960 $19,109 $12,119 $16,322 $51,510
WMP Program Management
Cost (Total)
$227,700 $231,660 $563,059 $239,819 $244,022 $1,506,260 Note:

1. Annual Report package includes semiannual progress report.

PAGE 483 of 688
2026 – 2031 Upper LA River Watershed MOA
41 Table 3B. Distribution of Costs for CASQA Membership Fees Agency Land Area
(acres)
% of
Area
Fiscal
Year
26-27
Fiscal
Year
27-28
Fiscal
Year
28-29
Fiscal
Year
29-30
Fiscal
Year
30-31
Total
(5 years)
City of Los Angeles

181,288.00 58.53% $50,071 $59,175 $62,134 $65,240 $68,502 $305,122 County of Los Angeles

41,048.07 13.25% $11,337 $13,399 $14,069 $14,772 $15,511 $69,088 City of Alhambra

4,884.31 1.58% $1,349 $1,594 $1,674 $1,758 $1,846 $8,221 City of Burbank

11,095.20 3.58% $3,065 $3,622 $3,803 $3,993 $4,193 $18,676 City of Calabasas

4,005.68 1.29% $1,106 $1,307 $1,373 $1,441 $1,514 $6,741 City of Glendale

19,587.50 6.32% $5,410 $6,394 $6,713 $7,049 $7,401 $32,967 City of Hidden Hills

961.03 0.31% $265 $314 $329 $346 $363 $1,617
City of La Canada
Flintridge

5,534.46 1.79% $1,529 $1,806 $1,897 $1,992 $2,091 $9,315 City of Montebello

5,356.38 1.73% $1,479 $1,748 $1,836 $1,928 $2,024 $9,015 City of Monterey Park

4,951.51 1.60% $1,368 $1,616 $1,697 $1,782 $1,871 $8,334 City of Pasadena

14,805.30 4.78% $4,089 $4,833 $5,074 $5,328 $5,594 $24,918 City of Rosemead

3,310.87 1.07% $914 $1,081 $1,135 $1,191 $1,251 $5,572
City of San Fernando

1,517.64 0.49% $419 $495 $520 $546 $573 $2,553
City of San Gabriel

2,644.87 0.85% $731 $863 $906 $952 $999 $4,451
City of San Marino

2,409.64 0.78% $666 $787 $826 $867 $911 $4,057
City of South El Monte

1,594.16 0.51% $440 $520 $546 $574 $602 $2,682
City of South
Pasadena

2,186.20 0.71% $604 $714 $749 $787 $826 $3,680
City of Temple City

2,576.50 0.83% $712 $841 $883 $927 $974 $4,337
Total

309,757.32 100.00% $85,554 $101,109 $106,164 $111,473 $117,046 $521,346 Note:

1. LACFCD will retain its own CASQA membership.

2. 5% escalation is added to CASQA membership fee after FY27-28 PAGE 484 of 688
2026 – 2031 Upper LA River Watershed MOA
42 Table 4. SGVCOG Annual Contract Management Fees
Land Area
(acres)
% of
Area
Fiscal
Year
26-27
Fiscal
Year
27-28
Fiscal
Year
28-29
Fiscal
Year
29-30
Fiscal
Year
30-31
Total
(5 years)
LACFCD (5%) -- -- $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 City of Los
Angeles 181,288.00 58.53% $55,600 $55,600 $55,600 $55,600 $55,600 $278,000 County of Los
Angeles 41,048.07 13.25% $12,589 $12,589 $12,589 $12,589 $12,589 $62,945 City of Alhambra 4,884.31 1.58% $1,498 $1,498 $1,498 $1,498 $1,498 $7,490 City of Burbank 11,095.20 3.58% $3,403 $3,403 $3,403 $3,403 $3,403 $17,015 City of Calabasas 4,005.68 1.29% $1,229 $1,229 $1,229 $1,229 $1,229 $6,145 City of Glendale 19,587.50 6.32% $6,007 $6,007 $6,007 $6,007 $6,007 $30,035 City of Hidden
Hills 961.03 0.31% $295 $295 $295 $295 $295 $1,475
City of La
Canada Flintridge 5,534.46 1.79% $1,697 $1,697 $1,697 $1,697 $1,697 $8,485 City of
Montebello 5,356.38 1.73% $1,643 $1,643 $1,643 $1,643 $1,643 $8,215 City of Monterey
Park 4,951.51 1.60% $1,519 $1,519 $1,519 $1,519 $1,519 $7,595 City of Pasadena 14,805.30 4.78% $4,541 $4,541 $4,541 $4,541 $4,541 $22,705 City of
Rosemead 3,310.87 1.07% $1,015 $1,015 $1,015 $1,015 $1,015 $5,075 City of San
Fernando 1,517.64 0.49% $465 $465 $465 $465 $465 $2,325 City of San
Gabriel 2,644.87 0.85% $811 $811 $811 $811 $811 $4,055
City of San
Marino 2,409.64 0.78% $739 $739 $739 $739 $739 $3,695
City of South El
Monte 1,594.16 0.51% $489 $489 $489 $489 $489 $2,445
City of South
Pasadena 2,186.20 0.71% $670 $670 $670 $670 $670 $3,350 City of Temple
City 2,576.50 0.83% $790 $790 $790 $790 $790 $3,950
Total 309,757.32 100.00% $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Note:

1. SGVCOG fee is $100,000 per year.

2. LACFCD is responsible for 5% of the Total Cost, which is subtracted before distributing cost among the other agencies.

PAGE 485 of 688
2026 – 2031 Upper LA River Watershed MOA
43 EXHIBIT C
Upper Los Angeles River WMP/CIMP Responsible Agencies Representatives and SGVCOG Contact
Agency Address Agency Contact
City of Los Angeles Department of Public Works
Bureau of Sanitation, Watershed Protection
Division 1149 S. Broadway
Los Angeles, CA 90015
Miller Zou
E-mail: [email protected]
Phone: (213) 485-2046
County of Los Angeles Department of Public Works
Stormwater Quality Division, Building A-9 East, 1st
Floor 1000 South Fremont Avenue
Alhambra, CA 91803
Hannah Dewey
E-mail: [email protected]
Phone: (626) 300-4665
Los Angeles County Flood Control District
Department of Public Works
Stormwater Quality Division, Building A-9 East,
1 st Floor 1000
South Fremont Avenue
Alhambra, CA 91803
Jalaine Verdiner
E-mail: [email protected]
Phone: (626) 300-4666
City of Alhambra
111 South First Street
Alhambra, CA 91801-3796
Latoya Waters
E-Mail: [email protected]
Phone: (626) 570-5036
Eddie Villegas
E-mail: [email protected]
Phone: (626) 570-5069
City of Burbank
P.O. Box 6459
Burbank, CA 91510
Stephen Walker
E-mail: [email protected]
Phone: (818) 238-3804
City of Calabasas
100 Civic Center Way
Calabasas, CA 91302-3172
Curtis Castle
Email: [email protected]
Phone: (818) 224-1600
Melanis Stepanian
Email: [email protected]
Phone: (818) 224-1680
City of Glendale
Engineering Section
633 East Broadway, Room 209
Glendale, CA 91206-4308
Marc David
E-mail: [email protected]
Phone: (818) 937-8207
City of Hidden Hills
6165 Spring Valley Road
Hidden Hills, CA 91302
Gloria Molleda
E-mail: [email protected]
Phone: (818) 888-9281
City of La Canada Flintridge
1327 Foothill Blvd.

La Canada Flintridge, CA 91011-2137
Maged El-Rabaa
E-mail: [email protected]
Phone: (818) 790-8882
Nasser Shoushtarian
E-mail: [email protected]
PAGE 486 of 688
2026 – 2031 Upper LA River Watershed MOA
44 Phone: (818) 790-8882
City of Montebello
1600 W Beverly Blvd
Montebello, CA 90640
Cesar Roldan
E-mail: [email protected]
Phone: (323) 887-1462
Raul Alvarez
E-mail: [email protected]
Phone: (323) 887-1200
City of Monterey Park
320 West Newmark Avenue
Monterey Park, CA 91754-2896
Ziad Mazboudi
E-mail: [email protected]
Phone: (626) 532-2018
Shawn Igoe
E-mail: [email protected]
Phone: (626) 307-1320
Xochitl Tipan
E-mail: [email protected]
Phone: (626) 307-1383
Patricia Cruz
Email: [email protected]
Phone: (626) 307-1285
City of Pasadena
100 N Garfield Ave
3rd Floor, N306
Pasadena, CA 91101-1726
Dawn Petschauer
E-mail: [email protected]
Phone: (626) 744-3929
Brent Maue
E-mail: [email protected]
January Lee (Invoicing)
E-mail: [email protected]
City of Rosemead
8838 East Valley Blvd.

Rosemead, CA 91770-1787
Danielle Garcia
E-mail: [email protected]
Phone: (626) 569-2127
City of San Fernando
117 Macneil Street
San Fernando, CA 91340
Bonnie Tam
E-mail: [email protected]
Phone: (818) 898-1237
Maria Padilla
E-mail: [email protected]
Phone: (818) 898-1223
City of San Gabriel
425 South Mission Avenue San Gabriel, CA 91775
Michael Sledd
E-mail: [email protected]
Phone: (626) 308-2825
Capucine Hernandez
E-mail: [email protected]
Phone: (626) 308-2825
City of San Marino
2200 Huntington Drive
San Marino, CA 91108-2691
Amber Shah
E-mail: [email protected]
Phone: (626) 300-0787
PAGE 487 of 688
2026 – 2031 Upper LA River Watershed MOA
45 City of South El Monte
1415 Santa Anita Ave.

South El Monte, CA 91733
Gerardo Marquez
E-mail: [email protected]
Phone: (626) 444-8184
Jason Espejo
E-mail: [email protected]
Phone: (626) 246-7777
Rene Salas
E-mail: [email protected]
Phone: (626) 579-6540
City of South Pasadena
1414 Mission Street
South Pasadena, CA 91020-3298
Anteneh Tesfaye
E-mail: [email protected]
Phone: (626) 403-7240
Michael Vartanians
E-mail: [email protected]
Phone: (626) 403-7240
City of Temple City
9701 Las Tunas Drive
Temple City, CA 91780
Andrew Coyne
E-mail: [email protected]
Phone: (626) 285-2171 Ext. 4344
Bryan Cook
E-mail: [email protected]
Phone: (626) 285-2171 Ext. 4105
San Gabriel Valley Council of Governments
1333 Mayflower Avenue, Suite 360
Monrovia, CA 91016
Mackenzie Bolger
E-mail: [email protected]
Phone: (626) 214-1316
Marisa Creter
E-mail:[email protected]
Phone: (626) 457-1800
PAGE 488 of 688
2026 – 2031 Upper LA River Watershed MOA
46 EXHIBIT D
Upper Los Angeles River Watershed
PAGE 489 of 688
47 EXHIBIT E
Reconciliation Template
Note:

1. the line items shown in this Exhibit are placeholders and are subject to change] PAGE 490 of 688
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Nia Calistro, City Clerk
DATE: September 9, 2026
SUBJECT: ADOPTION OF RESOLUTION NO. R-26-30, UPDATING

THE CONFLICT OF INTEREST CODE OF THE CITY OF SAN
MARINO

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The Political Reform Act requires that every local government agency conduct a biennial review of its Conflict of Interest Code to determine if it is accurate or whether the code should be amended. The Fair Political Practices Commission (FPPC) is charged with enforcing the provisions of the Political Reform Act and has adopted a Model Conflict of Interest Code that can be incorporated by reference by the City. The Model Code will be amended by the FPPC from time to time to conform with any amendments to the Political Reform Act.

DISCUSSION
The City’s Conflict of Interest Code was last updated on September 27, 2024.

Since then there have been various changes in the City that require an update to the Conflict of Interest Code. Exhibit A of the Resolution makes updates to align the Conflict of Interest Code with the City’s current department titles and position titles, removes Plan Checker, and adds the position of Police Records Manager to the list of designated employees.

Tony Chou, Mayor
Calvin Lo, Vice Mayor
Hunter Chang, Council Member
John Chou, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 491 of 688
There are no changes to the disclosure categories for each designated employee nor the disclosure category descriptions in Appendix B of the Resolution Exhibit.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council adopt Resolution No. R-26-30 updating the Conflict of Interest Code of the City of San Marino. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-26-30, updating the Conflict of Interest Code of the City of San Marino.”

ATTACHMENTS

1. Draft Resolution No. R-26-30

2. Exhibit A Conflict of Interest Code Redlined

3. Exhibit B Conflict of Interest Code Clean

4. FPPC Regulation 18730
PAGE 492 of 688
RESOLUTION NO. R-26-30

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA, UPDATING THE

CONFLICT OF INTEREST CODE FOR THE CITY OF SAN
MARINO
WHEREAS, the Political Reform Act of 1974, Government Code Section 81000, et seq., requires state and local government agencies to adopt and promulgate conflict of interest codes; and
WHEREAS, the Fair Political Practices Commission has adopted a regulation, California Code of Regulations, Title 2, Section 18730, containing the terms of a standard conflict of interest code, which can be incorporated by reference and may be amended by the Fair Political Practices Commission after public notice and hearings to conform to amendments in the Political Reform Act; and
WHEREAS, the City of San Marino is amending the previous Conflict of Interest Code to incorporate update department and position titles.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The terms of California Code of Regulations, Title 2, Section 18730, and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference, as specified in the attached “Exhibit A.” Exhibit “A” hereto, including the Appendices, is hereby adopted by reference and constitutes the Conflict of Interest Code for the City of San Marino.

SECTION 2. Persons holding designated positions shall file Statements of Economic Interest with the City Clerk of the City of San Marino who will make the statements available for public inspection and reproduction pursuant to Government Code Section 81008. Upon receipt of the Statements of the City Council members, City Manager, City Attorney, City Treasurer, and Planning Commission members, the City shall make and retain a copy and forward the original of these Statements to the California Fair Political Practices Commission. Statements for all other designated employees will be retained by the City of San Marino.

SECTION 3. The provisions of all Conflict of Interest Codes and amendments thereto previously adopted for the City of San Marino are hereby superseded with the Conflict of Interest Code adopted herein.

PASSED, APPROVED AND ADOPTED, at a Regular Meeting of the City Council of the City of San Marino, California, on this 9th day of September 2026.

PAGE 493 of 688
CITY OF SAN MARINO RESOLUTION NO. R-26-30