CITY OF SAN MATEO
City Council Regular Meeting
May 2, 2022
7:00 PM
City Hall Council Chamber
330 West 20 th Avenue
San Mateo CA 94403
COUNCIL MEMBERS
Rick Bonilla, Mayor
Diane Papan, Deputy Mayor
Joe Goethals
Amourence Lee
Eric Rodriguez
AGENDA
THIS MEETING IS BEING HELD PURSUANT TO THE GOVERNOR’S EXECUTIVE ORDERS WHICH SUSPEND CERTAIN REQUIREMENTS OF THE BROWN ACT.
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTELY.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here: Monday, May 2, 2022 Zoom Meeting To join via telephone: (408) 638-0968
Webinar ID: 817 7591 2961 Passcode: 094578
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
CALL TO ORDER
Pledge of Allegiance
Roll Call
CEREMONIAL
1. Jewish American Heritage Month
2. Professional Municipal Clerks Week
3. San Mateo High Schools 4.0 Grade Point Average Graduate Recognition
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
4. Ordinance Adoption – Military Equipment Policy
Adopt an Ordinance to establish a Military Equipment Policy in accordance with state law.
5. Community Development Block Grant 2022-23 Annual Action Plan – Adoption Adopt the 2022-23 Annual Action Plan for the Community Development Block Grant program. 1 of 250
6. Temporary Accounting Services – Agreement
Approve an agreement with Maze & Associates for temporary accounting services in the amount of $144,115 to support implementation of the enterprise resource planning system and implementation of Governmental Accounting Standards Board Statement No. 87, and authorize the Finance Director to execute the agreement in substantially the form presented.
7. Indian Springs Park Restrooms Remodel – Contract
Adopt a Resolution to approve an alternative purchasing procedure to award a construction contract to Newton Construction, Inc. to remodel the restrooms at Indian Springs Park in the amount of $212,828.37; establish a contingency reserve in the amount of $22,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
8. City Hall Staff Restrooms Remodel – Contract
Adopt a Resolution to authorize a budget transfer of $410,000 and approve an alternative purchasing procedure to award a construction contract to Angeles Contractor, Inc. to remodel the staff restrooms at City Hall in the amount of $492,932.79; establish a contingency reserve in the amount of $50,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
9. 480 East 4th Avenue – Grant of Easements
Adopt a Resolution to grant four easements to Pacific Gas & Electric Company on the City-owned property at 480 East 4th Avenue in order to install and maintain the necessary infrastructure to provide electrical service to the Kiku Crossing affordable housing project under construction at 480 East 4th Avenue and the public parking garage under construction at 400 East 5th Avenue, and authorize the Mayor to execute the grant of easements in substantially the form presented.
10. COVID-19 Declaration of Emergency – Termination
Receive an update on operational impacts and other City efforts related to COVID-19 and confirm the decision to allow the City’s declaration of emergency to lapse as of April 30, 2022.
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
------------------------------------------------------------------------------------------------------------------------------------------ AGENDAS: Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at www.cityofsanmateo.org . Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV: City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
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WATCHING A MEETING ON A COMPUTER: There are three ways to stream. 1) Public Meeting Portal www.cityofsanmateo.org/publicmeetings 2) City YouTube channel and stream it on YouTube: http://youtube.com/CityofSanMateo 3) Watch TV live stream: https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream REQUEST TO SPEAK DURING THE MEETING:
Zoom - Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By Telephone - Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person - Complete a “Request to Speak” form available before the meeting or submit a request at the speaker kiosk in the Council Chamber.
ACCESSIBILITY: In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. 3 of 250
CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 4 Section Name: CONSENT CALENDAR File ID: 22-5922-01 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Police Department
MEETING DATE: April 18, 2022
SUBJECT:
Ordinance Adoption – Military Equipment Policy
RECOMMENDATION:
Adopt an Ordinance to establish a Military Equipment Policy in accordance with state law.
BACKGROUND:
Ordinance Introduction date: April 18, 2022
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Ordinance
STAFF CONTACT
Ed Barberini, Chief of Police
[email protected]
(650) 522-7600
Dave Peruzzaro, Police Captain
[email protected]
(650) 522-7684
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CITY OF SAN MATEO
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AN UNCODIFIED ORDINANCE REGARDING POLICE ACQUISITION AND USE OF MILITARY EQUIPMENT WHEREAS, on September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481 (AB 481), relating to the use of military equipment by law enforcement agencies, and is codified at California Government Code sections 7070 through 7075; and
WHEREAS, prior to taking certain actions relating to the funding, acquisition, or use of military equipment, as defined in Government Code section 7070, AB 481 requires the San Mateo Police Department to obtain City Council approval of an ordinance adopting a military equipment use policy at a regular meeting held pursuant to open meeting laws; and
WHEREAS, AB 481 allows the City Council to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it makes specified determinations; and
WHEREAS, the proposed military equipment use policy is found within San Mateo Police Department (SMPD) Policy 709, attached hereto as Exhibit A; and
WHEREAS, in accordance with Government Code section 7071(b), SMPD Policy 709 was published on the SMPD website on March 15, 2022, more than thirty days before presentation of the policy to the City Council on April 18, 2022; and
WHEREAS, SMPD Policy 709 complies with Government Code section 7070(d), which sets forth the requirements of a military equipment use policy.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF SAN MATEO ORDAINS AS FOLLOWS:
Section 1. CEQA. In accordance with California Environmental Quality Act (CEQA) Guidelines section 15378, this action is not a project because adopting an ordinance to approve a military equipment use policy is an organizational or administrative activity that will not result in any direct or indirect physical changes in the environment.
Section 2. Incorporation of Recitals. The recitals set forth above are hereby incorporated into this ordinance as if fully set forth herein.
Section 3. Findings and Determinations. Based on the recitals set forth above, in addition to information provided to the City Council at the public meeting, the City Council finds and determines that:
(a) The military equipment identified in SMPD Policy 709 is necessary because there are no reasonable alternatives that can achieve the same objectives of officer and civilian safety. (b) SMPD Policy 709 will safeguard the public’s welfare, safety, civil rights, and civil liberties.
Section 4. Approval of Military Equipment Use Policy. SMPD Policy 709, attached hereto as Exhibit A and incorporated by reference, is hereby approved and adopted. 5 of 250
Section 5. Annual Review of Ordinance and Military Equipment Report. The City Council will review this ordinance at least annually, and at that time vote on whether to renew the ordinance at a regular meeting. An annual military equipment report shall also be submitted to the City Council after making the report publicly available on a City internet website and following community outreach, all in accordance with state law.
Section 6. Severability. In the event any section, clause or provision of this ordinance shall be determined invalid or unconstitutional, such section, clause or provision shall be deemed severable and all other sections or portions hereof shall remain in full force and effect.
Section 7. Publication. This ordinance shall be published in summary in a newspaper of general circulation, posted in the City Clerk's Office, and posted on the City's website, all in accord with Section 2.15 of the City Charter.
Section 8. Legislative History and Effective Date. This ordinance was introduced on Clerk to complete., and adopted on Clerk to complete., and shall be effective 30 days after its adoption.
Exhibit A – SMPD Policy 709
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Copyright Lexipol, LLC 2022/03/13, All Rights Reserved.
Published with permission by San Mateo Police Department ***DRAFT*** Military Equipment - 1 San Mateo Police Department
POLICIES
Military Equipment
709.1 PURPOSE, SCOPE AND PHILOSOPHY
This policy establishes guidelines for the acquisition, funding, use and reporting of "military equipment", as the term is defined in Government Code section 7070. This policy is provided to fulfill the obligations set forth in Assembly Bill No. 481 (2021) (AB 481) . These obligations include but are not limited to seeking approval on specific items deemed to be military equipment and requirements related to compliance, annual reporting, cataloging, and complaints regarding these items.
It is the policy of the San Mateo Police Department (Department) that there are legally enforceable safeguards, including transparency, oversight, and accountability measures in place to protect the public's welfare, safety, civil rights, and civil liberties before military equipment is funded, acquired, or used.
The acquisition of military equipment and its deployment in our communities may impact the public's safety and welfare. AB 481 has declared that the public has a right to know about any funding, acquisition, or use of military equipment by local government officials, as well as a right to participate in any government agency's decision to fund, acquire, or use such equipment.
Decisions regarding whether and how military equipment is funded, acquired, or used should give strong consideration to the public's welfare, safety, civil rights, and civil liberties, and should b e based on meaningful public input.
709.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):
Governing body – The City Council.
Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of .50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than .50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
Policy
709
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EXHIBIT A
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POLICIES
Military Equipment
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• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service -issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.
• Any other equipment as determined by the governing body or a state agency to require additional oversight.
709.2 POLICY
It is the policy of the San Mateo Police Department that members of this Department comply with the provisions of Government Code § 7071 with respect to military equipment.
709.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police shall designate a member of this Department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying Department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of San Mateo Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:
1. Publicizing the details of the meeting.
2. Preparing for public questions regarding the Department's funding, acquisition, and use of military equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Po lice and ensuring that the report is made available on the Department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
709.4 MILITARY EQUIPMENT INVENTORY
The list of qualifying equipment for the Department is set forth in Attachment A.
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POLICIES
Military Equipment
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709.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing or ordinance introduction concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approv ed by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above.
709.6 USE IN EXIGENT CIRCUMSTANCES
In exigent circumstances and with the approval of the Chief of Police or his/her designee, the Police Department may acquire, borrow and/or use military equipment that is not included in this policy.
If the Department acquires, borrows, and/or uses military equipment in exigent circumstances, in accordance with this section, it must take all of the following actions:
• Provide written notice of that acquisition or use to the City Council within 30 days following the commencement of such exigent circumstance, unless such information is confidential or privileged under local, state or federal law.
• If it is anticipated that the use will continue beyond the exigent circumstance , submit a proposed amended policy to the City Council within 90 days following the bo rrowing, acquisition and/or use, and receive approval, as applicable, from the City Council. • Include the military equipment in the Department’s next annual military equipment report.
709.7 COORDINATION WITH OTHER JURISDICTIONS
Absent exigent circumstances, military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy.
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709.8 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee shall submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).
The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The r eport shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory.
709.9 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.
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ATTACHMENT A
AB 481 (attachment list 709.4)
MILITARY USE EQUIPMENT
1. Unmanned Aircraft System (UAS): An unmanned aircraft along with the associated equipment necessary to control it remotely.
a. Manufacturer description, quantity, capabilities, and purchase cost of current UAS:
i. Matrice 210, cost $15,000, quantity 1: The DJI Matrice 210 is a powerful, industrial-grade fight platform with world-class agility and speed, two barometers, and redundant IMUs for maximum reliability, and new smart flight features that make capturing complex shots easy. The aircraft’s visual sensors enable enhanced hovering precision even when flying indoors or in environments where GNSS is unavailable. The drone’s new airframe design gives it an IP43 Ingress Protection Rating, in accordance with the global IEC 60529 standard. The M210/M210 RTK’s mechanical design, along with quick release landing gears and mounted folding arms, makes it easy to transport, store, and prepare for flight.
ii. Mavik II Enterprise, cost $5,000.00, quantity 1: The DJI Mavic II Enterprise features omnidirectional Vision Systems and Infrared Sensing Systems, and comes with a fully stabilized 3-axis gimbal camera with an equivalent 24-48 mm 2x optical enterprise lens capable of shooting 4k videos and 12 megapixel photos that support up to 6x FHD zoom. DJI signature tecUologies such as Obstacle Sensing and the Advanced Pilot Assistance System, help you capture complex shots effortlessly. Additional features like the built in AirSense make you aware of your surrounding airspace, and password protection helps you maintain secure access to your aircraft and protect your data. The Mavic II Enterprise also has attachable modular accessories like the M2E spotlight, M2E Beacon, and M2E Speaker that are purpose built for various applications. The Mavic II Enterprise boasts a maximum flight speed of 44.7 mph and a maximum flight time of 31 minutes.
iii. Sky Hero Loki MkII, quantity 2, cost $10,000.00 (for kit of 2): The Loki MkII is the most incredible indoor small tactical UAV system in the world, fully purpose built for close quarter, under roof, tactical scouting missions. Operating in congested and dark environment, its purpose is to place a microphone and a camera practically anywhere to collect critical life-saving intelligence of immediate threats ahead of a team. It enables reliable and rapid situational awareness for precise decision making, while maximizing the team’s safety. b. Purpose and authorized use: UAS/Drones and robots may be utilized to enhance the Department’s mission of protecting lives and property when other means and resources are not available or are less effective. Any use of SMPD drones will be for official law enforcement purposes, and in a manner that respects the privacy of our community. Uses may include but are not limited to: search and rescue; suspect apprehension; crime scene documentation; tactical operations; scene security; hazard 11 of 250
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monitoring, identification and mitigation; response to emergency calls; crisis communications; legally authorized surveillance.
c. Fiscal Impact: Varies depending on replacement parts and re-occurring costs due to software associated with the drone program $1,000.00 to $2,500.00. d. Legal and procedural rules: Any use of a UAS will be in strict accordance with constitutional and privacy rights and Federal Aviation Administration (FAA) regulations.
The use of the UAS potentially involves privacy considerations. Absent a warrant or exigent circumstances, operators and observers shall adhere to FAA altitude regulations and shall not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy (e.g., residence, yard, enclosure).
Operators and observers shall take reasonable precautions to avoid inadvertently recording or transmitting images of areas where there is a reasonable expectation of privacy. Reasonable precautions can include, for example, deactivating or turning imaging devices away from such areas or persons during UAS operations. e. Required training: Prior to piloting any UAS/Drone staff members must secure an FAA Remote Pilot License and complete all training required by our FAA certificate or authorization. For the ground vehicles agency-authored orientation course with annual refresher training.
f. Lifespan: All UAS equipment, 5-7 years.
2. Robots: Unmanned remotely operated machines on the ground utilized to enhance the safety to the community and officers.
a. Manufacturer description, quantity, capabilities, and purchase cost:
i. Robotex Avatar II, cost $14,000, quantity 3: The AVATAR® enhances the capabilities of SWAT and tactical response teams by allowing them to quickly and safely inspect dangerous situations, there is no longer a need to send personnel in before you’ve had a chance to assess the situation. The AVATAR® saves lives by keeping first responders out of harm’s way, and it does so at a fraction of the price of other robots.
ii. iRobot packbot 510, cost $0.00, quantity 1: The 510 PackBot is a multi-mission tactical mobile robot developed and manufactured by iRobot. It is designed for use by warfighters and first responders to carry out dangerous missions in high- threat battlefield scenarios. The 510 PackBot can perform surveillance and reconnaissance, chemical, biological, radiological and nuclear (CBRN) detection, building and route clearance, explosive ordnance disposal (EOD), HazMat handling, improvised explosives device (IED) detection, checkpoint, and vehicle and personnel inspections. It can be easily configured based on the operators’ mission needs.
iii. Recon robotics recon scout, cost $0.00, quantity 1: The Throwbot® 2 (TB2) robot is a throwable micro-robot platform that enables operators to obtain instantaneous video and audio reconnaissance within indoor or outdoor environments. Designed to withstand repeated drops of up to 30 feet (9 m) onto concrete, the Throwbot® 2 robot can be thrown into hazardous situations to allow operators to quickly make informed decisions when seconds count. This 12 of 250
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micro-robot is designed to be able to crawl over a variety of terrain, clearing obstacles up to 2″ (5 cm) tall. Conversion kits are available which can increase the ability of the Throwbot® 2 robot to cross obstacles up to 4″ (10 cm) tall or to carry and tow a combined 4 lbs (1.8 kg) of payloads using integrated mount points or a Picatinny Rail accessory.
b. Purpose and authorized use: To be used to remotely gain visual/audio intelligence, deliver equipment, open doors, and clear buildings ahead of a search team. Officers who have been trained may deploy any of the robots. Any use of SMPD robots will be for official law enforcement purposes, and in a manner that respects the privacy of our community. Uses may include but are not limited to: search and rescue; suspect apprehension; tactical operations; scene security; hazard monitoring, identification and mitigation; response to emergency calls; crisis communications; legally authorized surveillance.
c. Fiscal Impact: Varies depending on replacement parts and repairs. d. Legal and procedural rules: Any use of SMPD robots will be for official law enforcement purposes, and in a manner that respects the privacy of our community. e. Required training: Officers utilizing the robots will have received training from SMPD SWAT members prior to deployment of the robots.
f. Lifespan: All robots and associated equipment, 8-10 years.
3. Armored Vehicles: Commercially produced wheeled armored personnel vehicle utilized for law enforcement purposes.
a. Manufacturer description, quantity, capabilities, and purchase cost:
i. International Armor Group Sentinel, cost $0.00, quantity 1: The all new IAG Sentinel ARV is an armored rescue vehicle re-designed specifically for tactical response teams, with added interior space and overall functionality in the event of a rapid deployment. Standard vehicle armoring is available in NIJ III/CEN B6, .50 cal and NIJ IV/CEN B7 that is rated to withstand multiple impacts from armor piercing 7.62x51mm rifle ammunition. The armoring system on the Sentinel Armored Rescue Vehicle protects the entire cabin with blast protection underneath the vehicle. The engine bay and fuel tank are also armored to prevent the vehicle from being disabled from ballistic threats or shrapnel. High payload wheels and tire package features an integrated run-flat and bead lock system to prevent the tires from dismounting from the wheel, as well as enables the vehicle to continue operating in the event of tire punctures. The vehicle can be outfitted with a large variety of equipment such as hydraulic ram, gas insertion equipment, 360-degree surveillance system, thermal and night vision capability, LRAD, ATF approved storage and much more. The interior layout can be completely customized to suit the specific mission requirements/application and allows for loading of a standard medical stretcher in emergency rescue situations. The dual rear doors are designed to lock into place at both 45° and 90° while built-in steps provide access to the no-slip roof. The oversized rear step and platform ensure ease of entry and exit while also providing plenty of space for operators to utilize the outside of the vehicle for rapid deployment. b. Purpose and authorized uses: To provide for the safe transport, security, and rescue of agency personnel and citizens in high-risk incidents. Any use of the armored rescue 13 of 250
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vehicle will be for official law enforcement purposes and will fall under Lexipol SOP 501.
c. Fiscal Impact: Purchased on a grant, $1500.00 annual maintenance. d. Legal and procedural rules: Use shall be in accordance with California State law regarding the operation of motor vehicles.
e. Required training: Agency-authored orientation course; annual refresher. f. Lifespan: 12-15 years depending on use
4. Command and control vehicles: A mobile command post that provides shelter, access to Police Department computer systems and information during a critical incident and other planned events.
a. Manufacturer description, quantity, capabilities, and purchase cost:
i. Braun Northwest mobile command vehicle, cost $0.00, quantity 1: The MCV is build on a Ford F550 chassis and can be utilized for SWAT/CNT and other critical incidents, pre-planned large events, searching for missing persons, natural disasters, and community events. Effective, reliable communication is critical in an emergency or crisis situation. To meet this important need, Braun Northwest custom-builds are durable, functional command/communication units. ii. Ford motor vehicle F53 motorhome command post, cost $100,000.00, quantity 1: The F53 command vehicle can be utilized for SWAT/CNT and other critical incidents, preplanned large events, searching for missing persons, natural disasters, and community events. This vehicle can also be used as a mobile office that provides shelter, access to the Police Department computer systems, and restroom facilities on extended events.
b. Purpose and authorized uses: To serve as a mobile command post during any incident that requires command and control beyond a static dispatch center. Any use of the MCV vehicle will be for official law enforcement purposes, pre-planned events, or training exercises.
c. Fiscal impact: Purchased on a grant; $5,000.00 annual maintenance. d. Legal and procedural rules: Use shall be in accordance with California State law regarding the operation of motor vehicles.
e. Required training: Agency-authored orientation course; annual refresher. f. Lifespan: 12-15 years depending on use
5. Rifles: A shoulder fired rifle capable of firing a projectile accurately at over 100 yards. a. Manufacturer description, quantity, capabilities and purchase cost:
i. Daniel Defense DDM4 V7, cost $2,000.00 each, quantity 36: The AR15 style firearm features M-LOK attachment technology with the Daniel Defense 15.0 rail. Built around a cold hammer forged, 16-inch barrel, the V7 has a DD improved flash suppressor to reduce flash signature. The mid-length gas system provides smooth and reliable cycling under any condition and reduces both perceived recoil and wear on moving parts. With the M-LOK attachment points that run along 7 positions and an uninterrupted 1913 Picatinny rail on top, the V7 has plenty of room for the sights, optics, and accessories the user may require. The independently ambidextrous GRIP-N-RIP charging handle accommodates left- and right-handed shooters. This rifle also comes with the ergonomic Daniel Defense Buttstock and Pistol Grip.
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ii. Daniel Defense personal defense weapon (PDW) 300 Blk, cost $2,000.00 each, quantity 14: The AR15 style firearm features M-LOK attachment technology with the Daniel Defense MFR rail. Built around a Cold Hammer Forged, 7.5-inch barrel, the PDW has a Daniel Defense improved flash suppressor to reduce flash signature. The mid-length gas system provides smooth and reliable cycling under any condition and reduces both perceived recoil and wear on moving parts. With the M-LOK attachment points that run along 7 positions and an uninterrupted 1913 Picatinny rail on top, the PDW has plenty of room for the sights, optics, and accessories the user may require. The independently ambidextrous GRIP-N-RIP charging handle accommodates left- and right-handed shooters. This rifle also comes with the ergonomic Daniel Defense Buttstock and pistol grip.
iii. Whindham weaponry AR15, cost $1,800.00, quantity 14: Windham AR15:
Caliber: .223 Rem. / 5.56mm Semi-Automatic, Gas Impingement System Safety:
Manual Lever with Indicator Markings on Both Sides of Receiver, Receiver Material: Forged 7075 T6 Aircraft Aluminum with Aluminum Trigger Guard, Receiver Finish: Hardcoat Black Anodize Finish, Bolt Material: Carpenter 158 Steel, Barrel: 11.5” Heavy Profile, Chrome Lined with A2 Flash Suppressor, Barrel Material: 4150 Chrome Moly Vanadium 11595E Steel w. M4 Feed Ramps, Rifling: 1 in 7” – Right Hand Twist, Stock: 6 Position Telescoping Stock with W-W Logo, Forend: 10″ Midwest Industries Combat Rail One Piece Free Float Handguard, M-LOK™ Compatible, Pistol Grip: A2 Black Plastic Grip, Rear Sight:
None: Mil Std 1913 Rail Ready for Accessory Sights/Optics, Front Sight: None:
Mil Std 1913 Rail Ready for Accessory Front Sights, Weight / Length: 6.0 lbs. (without magazine) / 32“(28.25” with Telestock collapsed),Packaging: Hard Plastic Gun Case & Operators Manual
iv. Georgia Precision AR10, cost $2,500.00 each, quantity 3: GAP 10 308: Upper and lower receiver, precision manufactured for us from 7075 Billet by Seekins Precision, Bartlein Stainless 5r rifled barrel to match your projectile and caliber. (standards: 11.25 for 308, 8 for 6.5mm, 7.7 for 6mm), Gas tube: Mid-length for
16.5"-18", Rifle-length for 19"-22" Geissele SSA-E 2-stage trigger standard.
Optional: Trigger Tech Adaptable AR Primary Trigger. SP3R V3 Rail, 15" MLOK accessory attachment points, Seekins DNA charging Handle / Optional Upgrade:
Badger Ambidextrous gen 3 SLR Sentry 8 (.875") adjustable gas block installed Standard finish is a matte black hard coat anodization on handguard and receivers, barrel cerakoted black. Ambidextrous bolt release. v. SPEER GOLD DOT .223 CALIBER 62 GRAIN RIFLE ROUND, cost: $260 per case of 500, quantity: 400 cases. Remington ammunition made by Speer is reloadable, features nickel plated brass cases and Boxer primers, and this is a non-corrosive round. The Gold Dot LE ammunition goes through a process of joining the jacket and core one molecule at a time, thanks to this Speer eradicates the potential for the leading cause of bullet failure (jacket/core separation). This process will guarantee extraordinary weight retention through barriers as strong as auto- glass. In addition to its remarkable strength, Gold Dot rifle ammunition asserts remarkable accuracy. With exact tolerances and unparalleled bullet uniformity of jacket thickness.
vi. FEDERAL 9MM LUGER GRAIN HST DUTY AMMUNITION, cost: $9600, quantity:
8000 rounds. This 9mm ammo load features nickel plated brass casings and 15 of 250
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non-corrosive primers. A specially designed hollow-point tip will not plug while passing through a variety of barriers and this bullet holds its jacket in the toughest conditions HST is engineered to provide 100% weight retention through most barriers
vii. Hornady 300, blackout 110 grain GMX, cost $25,000.00, quantity 12,000 rounds.
The 300 Blackout TAP® offers excellent barrier performance from 6.75 - 16" barreled rifles. The monolithic copper alloy bullet design fouls less than pure copper bullets while maintaining accuracy and consistent terminal performance.
The 300 Blackout TAP® is the absolute optimum choice for patrol rifles in 300 Blackout.
viii. Hornady 308, 168 grain AMAX, quantity 1,000 rounds, cost $2,000.00: The 168 gr. A-MAX® bullet is a traditional match grade bullet with the performance advantages of a polymer tip. This bullet demonstrates an increase in penetration and retained weight over the 155 gr. A-MAX® bullet. Standard barrier performance is exemplary, and this load demonstrates controlled and impressive soft tissue expansion without over penetration. The Hornady® 168 gr. A-MAX® TAP Precision® offers industry leading all-around performance for law enforcement precision marksmen providing the ability to stop a threat. b. Purpose and authorized uses: To be used as precision weapons to address a threat with more precision and/or greater distances than a handgun, if present and feasible. The use and deployment of the rifle falls under Lexipol policy 312 and 408. Only Officers who have attended the POST certified patrol rifle course may deploy the rifle. c. Fiscal impact: Annual maintenance is $25.00 per rifle. Total ammunition budget is $50,000 per year.
d. Legal and procedural rules: Use is established under Lexipol policy 312 and 408. It is the policy of SMPD to utilize rifles only for official law enforcement purposes, and pursuant to State and Federal law regarding the use of force.
e. Required training: Quarterly qualifications and ongoing training f. Lifespan: Rifles 10-20 years depending on use. No expiration on ammunition.
6. Distraction Devices: A distraction device is ideal for distracting dangerous suspects during assaults, hostage rescue, room entry or other high-risk arrest situations. a. Manufacturer description, quantity, capabilities, and purchase cost:
i. COMBINED TACTIACL SYSTEMS, 7290-2 FLASH-BANG, cost: $52, quantity: 20. A non-bursting, non-fragmenting multi-bang device that produces a thunderous bang with an intense bright light. Ideal for distracting dangerous suspects during assaults, hostage rescue, room entry or other high-risk arrest situations. ii. COMBINED TACTICAL SYSTEMS, 7290M MINI FLASH-BANG, cost: $38, quantity:
20. The 7290M Flash-Bang exhibits all the same attributes of its larger counterpart but in a smaller and lighter package. Weighing in at just 15 ounces the new 7290M is approximately 30% lighter than the 7290 but still has the same 175db output of the 7290 and produces 6-8 million candelas of light. b. Purpose and authorized uses: Distraction devices are ideal for distracting dangerous suspects to allow tactical teams to complete a dangerous mission or task. Distraction devices shall only be used by officers trained in the proper use and deployment.
Diversionary Devices shall only be used:
i. By officers who have been trained in their proper use. ii. In hostage and barricaded subject situations.
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iii. In high risk warrant (search/arrest) services where there may be extreme hazards to officers.
iv. During other high-risk situations where their use would enhance officer safety. v. During training exercises.
c. Fiscal Impact: Varies depending on use.
d. Legal and procedural rules: It is the policy of the SMPD to utilize diversion devices only for official law enforcement purposes, and pursuant to State and Federal law regarding the use of force.
e. Required training: Officers must attend training hosted by certified POST instructors which is followed by an annual refresher training.
f. Lifespan: Upon use.
7. Explosive breaching tools: Tools that are used to conduct a positive breach using kinetic energy.
a. Manufacturer description, quantity, capabilities, and purchase cost:
i. DETONATING CORD, cost: $1 per foot, quantity: 0 feet. The detonating cord is a thin, flexible plastic tube usually filled with pentaerythritol tetranitrate (PETN, pentrite). With the PETN exploding at a rate of approximately 6400 m/s, any common length of detonation cord appears to explode instantaneously. It is a high-speed fuse which explodes, rather than burns, and is suitable for detonating high explosives.
ii. BLASTING CAP, cost: $12, quantity: 0. A blasting cap is a small sensitive primary explosive device generally used to detonate a larger, more powerful, and less sensitive secondary explosive such as TNT, dynamite, or plastic explosive.
Blasting caps come in a variety of types, including non-electric caps, electric caps, and fuse caps.
iii. REMINGTON 870 BREACHING SHOTGUN, cost: $500, quantity: 5. This weapon allows for breachers to safely utilize shotgun breaching rounds to destroy deadbolts, locks, and hinges. The stand-off that is attached to the end of the barrel allows for positive placement of the gun into the correct position and vents gases to prevent overpressure. This weapon can also defeat windows and sliding glass doors with a flash bang round. A less lethal 2.4-inch 12-gauge shotgun round firing a ballistic fiber bag filled with 40 grams of lead shot at a velocity of 270-290 feet per second (FPS).
iv. DEFENSE TECHNOLOGY FRANGILBE BREACHING ROUND, cost: $5 per round, quantity: 50. The round is fired from a breaching shotgun and is used to destroy deadbolts, locks and hinges.
b. Purpose and authorized use: To safely create a positive breach and enter a structure.
Kinetic and shotgun breaching may only occur after authorization by the Incident Commander or SWAT Commander in the field, and during training exercises. c. Fiscal Impact: Cost varies depending on use in the field. Annual maintenance and training costs are approximately $1,500.00 to $5,000.00. d. Training: All Officers who use kinetic and shotgun breaching tools shall attend a 40- hour explosive breaching course and will train regularly. e. Legal and procedural rules: Breaching tools will only be used for official law enforcement purposes and will be pursuant to State and Federal law. f. Lifespan: Detonating cord 10 years, blasting caps 10 years, breaching shotguns 20 years, breaching shotgun rounds 5 years.
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8. Chemical agents: Canisters that contain OC and CS chemical agents that are released when deployed.
a. Manufacturer description, quantity, capabilities, and purchase cost:
i. CTS 7290M, cost $35.00 each, quantity 20: The CTS 7290M Mini Flash-Bang is the newest generation in the evolution of the Flash-Bang. Our Model 7290M Flash-Bang exhibits all the same attributes of its larger counterpart but in a smaller and lighter package. Weighing in at just 15 ounces the new 7290M is approximately 30% lighter than the 7290 but still has the same 175db output of the 7290 and produces 6-8 million candelas of light. The patented design of the 7290M, incorporates a porting system that eliminates movement of the body at detonation even if the top or bottom of the device should be in contact with a hard surface. In addition, internal adjustments have greatly reduced smoke output.
ii. CTS 5230, cost $30.00 each, quantity 20: 5230 JL large diameter burning grenade designed to discharge a high volume of smoke and chemical agent rapidly through multiple emission ports. The smoke composition is formulated to burn rapidly decreasing the possibility that the grenade can be picked up and thrown back at crowd management officers.
iii. CTS 6330 and 6340, cost $25.00 each, quantity 12: 6330 / 6340 A unique grenade delivering an invisible vapor and rendering an intense respiratory effect. Provides best results when used indoors and requires no personal decontamination.
iv. CTS 5230B, cost $35.00 each, quantity 10: 5230B Pyrotechnic grenade designed for indoor use delivering a maximum amount of irritant smoke throughout multiple rooms with minimal risk of fire.
v. CTS 8210, cost $25.00 each, quantity 10: 8210 Small diameter pyrotechnic irritant smoke grenade for outdoor use to disperse crowds. Emits smoke for up to 30 seconds and is small enough to carry in a pocket. Can be hand thrown or launched.
b. Purpose and authorized use: To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for use may include, but are not limited to:
i. Self-destructive, dangerous, and/or combative individuals ii. Barricaded suspects
iii. Riot/crowd control and civil unrest incidents
iv. Training exercises
c. Fiscal impact: Varies depending on use in the field, $1,500.00 to $2,500.00 per year. d. Training: Sworn members utilizing chemical agent canisters are certified by POST less lethal and chemical agents’ instructors.
e. Legal and procedural rules: It is the policy of the SMPD to utilize chemical agents only for official law enforcement purposes, and pursuant to State and Federal law, including those regarding the use of force.
f. Lifespan: 5 years from date of manufacture.
9. Long Range Acoustical Device (LRAD):
a. Manufacturer description, quantity, capabilities, and purchase cost:
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i. Long Range Acoustical Device (LRAD), cost $0.00 (purchased on a grant), quantity 1: is a high intensity directional acoustical array for long range, crystal clear hailing, notification, and an unmistakable warning tone. The LRAD is primarily used as a communication device.
b. Purpose and authorized uses: To be used to issue dispersal orders during crowd and riot control situations or to address the public in the event of civil emergencies, natural disasters, evacuations, and police incidents (e.g., missing persons, perimeters for wanted suspects/ K9 deployments, etc.). The LRAD may also be used to issue a warning tone. The LRAD shall only be used by officers trained in its deployment and used in a manner consistent with department policy and training.
c. Fiscal impact: None
d. Training: All operators receive training prior to operating any of the LRAD’s in the field. e. Legal and procedural rules: It is the policy of the SMPD to utilize the LRAD only for official law enforcement purposes, and pursuant to State and Federal law. f. Lifespan: 20 years.
10. CTS Launching cup: Has the capability to launch an OC or CS cannister from a 12 gauge less lethal shotgun.
a. Manufacturer description, quantity, capabilities, and purchase cost:
i. COMBINED SYSTEMS LC5 40MM LAUNCHING CUP, cost: $302, quantity: 2. The LC5 Launching Cups are designed for the 5200 series grenades. The cups can be attached to virtually any 12gauge shotgun and the munition launched with our model 2600 launching cartridge.
b. Purpose and authorized use: To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for use may include, but are not limited to:
i. Self-destructive, dangerous, and/or combative individuals ii. Barricaded suspects
iii. Riot/crowd control and civil unrest incidents
iv. Training exercises
c. Fiscal impact: None
d. Training: Sworn members utilizing chemical agent canisters are certified by POST less lethal and chemical agents’ instructors.
e. Legal and procedural rules: It is the policy of the SMPD to utilize chemical agents only for official law enforcement purposes, and pursuant to State and Federal law, including those regarding the use of force.
f. Lifespan: 20 years.
11. 40mm Launchers and rounds: 40MM Launchers are utilized by department personnel as a less lethal tool to launch less lethal impact and OC/CS rounds. a. Manufacturer description, quantity, capabilities, and purchase cost:
i. PENN ARMS 40mm launcher, cost $1,000.00, quantity: 26. The 40mm launcher is a single shot launcher that has set the standard for less-lethal launchers worldwide for over 20 years. The patented designs are small, lightweight, and operationally versatile.
ii. 4330 – Liquid CS filled projectile penetrates intermediate barriers and delivers irritant agents into an adjacent room.
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iii. 4431 – CS powder filled projectile penetrates intermediate barriers and delivers irritant agents into an adjacent room.
iv. 4340 – Liquid OC filled projectile penetrates intermediate barriers and delivers irritant agents into an adjacent room.
v. Less lethal foam-tipped projectile capable of travelling 250 fps to a maximum range of 100 feet.
b. Purpose and authorized uses: To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for use may include, but are not limited to:
i. Self-destructive, dangerous, and/or combative individuals ii. Barricaded suspects
iii. Riot/crowd control and civil unrest incidents
iv. Training exercises
c. Fiscal impact: Annual costs can range from $5,000 to $20,000 depending on use. d. Training: Sworn members utilizing chemical agent canisters are certified by POST less lethal and chemical agents’ instructors.
e. Legal and procedural rules: It is the policy of the SMPD to utilize chemical agents only for official law enforcement purposes, and pursuant to State and Federal law, including those regarding the use of force.
f. Lifespan: Penn arms 40mm launcher 20 years, 40mm foam tipped projectile until used, all chemical agent rounds 5 years from date of manufacture.
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CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 5 Section Name: CONSENT CALENDAR File ID: 22-6064 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Community Development Department
MEETING DATE: May 02, 2022
SUBJECT:
Community Development Block Grant 2022-23 Annual Action Plan – Adoption RECOMMENDATION:
Adopt the 2022-23 Annual Action Plan for the Community Development Block Grant program.
BACKGROUND:
The Community Development Block Grant (CDBG) program provides flexible funding for community development projects and programs to assist individuals and families from extremely low- to moderate-income households as defined by the Department of Housing and Urban Development (HUD). The City receives an entitlement grant based on a national formula and has participated in this program since 1977.
The City also received an entitlement amount of HOME Investment Partnerships Program (HOME) funds from 1994 to 2015 that were used to assist housing programs and projects for very low-income households. In 2016, the City joined a consortium with the County of San Mateo and the City of South San Francisco to pool HOME funds to provide more efficiency and timeliness in expending those funds. The City continues to collect loan payments from loans made prior to 2015 and must re- program those funds into HOME-eligible projects. 2022-23 Annual Action Plan
The Annual Action Plan outlines the City’s budget for the coming program year with details of the programs and projects that will be undertaken to address the needs identified in the Consolidated Plan. The City has not yet received an award letter from HUD detailing the exact amount of funding it will receive for the coming year. However, the CDBG grant is estimated to be $732,000 for the 2022-23 program year using past year averages. The following budget was developed based upon this estimate and will be adjusted as needed when the exact amount is known. The remaining funds for the budget will come from program income and prior year resources. The annual plan also includes programs to address affordable housing and other community needs. The major CDBG activities are:
• Administration – a maximum of 20% of the CDBG grant is eligible for administrative costs. The fair housing grant of $25,000 is included in the administration budget.
• Community Funding – the cap for public services is 15% of the grant and prior year program income. The Community Relations Commission (CRC) identified nine non-profit agencies for provision of public services to meet priority needs at the previous CRC meeting, providing the agencies with two-year agreements. • Economic Development – the City will fund one grant for $25,000 for microenterprises assistance. • Minor Home Repair – the City will fund three providers for home repair, energy upgrades, and accessibility modifications to eligible households.
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• Street Improvement Project – the Department of Public Works will manage this project, prioritizing sidewalk repair and pedestrian improvements located in the CDBG Priority Target Area consisting of the North Shoreview and North Central neighborhoods.
• Public Facilities – the City will fund one grant of $100,000 for renovations to the San Mateo Free Clinic.
BUDGET IMPACT:
The following CDBG budget is in the 2022-23 Annual Action Plan, as well as incorporated into the City budget.
CDBG Revenues CDBG CDBG Expenditures CDBG
Administration
105,000 Entitlement 732,000
Community Funding
111,000
Program Income
8,000 Economic Development 25,000
Minor Home Repair
105,000
Capital Improvement Carryover
195,000
Street Improvement
600,000
Public Facilities 100,000
Unprogrammed Carryover
190,000
Reserve 77,000
TOTAL Revenues ~1,125,000 TOTAL Expenditures
1,123,000
ENVIRONMENTAL DETERMINATION:
Adoption of this plan is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met. In addition, per the Community Participation Plan, a public hearing and comment periods are required. Public notice of the draft Annual Plan was published in the San Mateo Daily Journal on March 25, 2022, starting the 30-day public comment period through April 25, 2022.
ATTACHMENTS
Att 1 - 2022-2023 Annual Action Plan
STAFF CONTACT
Nicky Vu, Housing Specialist
[email protected]
(650) 522-7229
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CITY OF SAN MATEO
2022-2023
ANNUAL ACTION PLAN
PREPARED BY:
COMMUNITY DEVELOPMENT DEPARTMENT
NEIGHBORHOOD IMPROVEMENT & HOUSING DIVISION
330 W. 20TH AVENUE
SAN MATEO, CA 94403
(650) 522-7220
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Executive Summary
AP-05 Executive Summary - 91.200(c), 91.220(b)
1. Introduction
The Annual Action Plan (Annual Plan) is required of the City of San Mateo by the U.S. Department of Housing and Urban Development (HUD) in order for the City to receive federal Community Development Block Grant (CDBG) funds. The City's Annual Plan for fiscal year 2022-23 is the fifth year of the multi-year 2018-22 Consolidated Plan. The Annual Plan outlines needs and develops strategies to address priority needs of low- and moderate-income populations in San Mateo.
2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.
The City's Consolidated Plan identifies the following needs and has developed goals and activities that further HUD's program goals.
Need: Affordable Housing
Goal: Increase, maintain, and improve the supply of affordable housing for low- and moderate-income families and individuals.
Activities: The City will use CDBG and local funds for development of housing, acquisition and/or rehabilitation of housing, minor home repairs, weatherization, and accessibility modifications.
Additionally, the City will continue to administer its existing below-market rate housing rental and ownership units.
Need: Public Facilities Improvements
Goal: Preserve and improve public facilities that serve a high percentage of low- and moderate-income families as well as those with special needs.
Activities: The City will use CDBG funds, when feasible, to make accessibility modification to public facilities and to provide funds for rehabilitation of facilities with urgent needs.
Need: Public Services
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Goal: Provide services to improve quality of life for low- and moderate-income families, individuals, businesses including those at risk of becoming homeless and special needs populations.
Activities: The City will allocate the 15% of its entitlement and 15% of the previous year's program income, as allowed by CDBG regulation, for the Community Funding Program. Additional funding will also be provided to assist microbusinesses. These funds will be granted to non-profit agencies for provision of public services to individuals and businesses.
Need: Community Development
Goal: Infrastructure improvements in the CDBG Priority Neighborhood.
Activities: The City will use CDBG funds for capital projects such as replacement of failed streets and sidewalks, accessible curb ramps, traffic calming, as well as pedestrian and bikeways improvements. The Department of Public Works will manage projects.
Need: Affirmatively Further Fair Housing
Goal: Address fair housing issues and contributing factors as determined by the Assessment of Fair Housing, which was approved by HUD in January 2018.
Activities: The City will allocate funds from administration for provision of fair housing services to be granted to a non-profit partner. The City will also work towards the goals from the Assessment of Fair Housing.
3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.
The City recognizes the ongoing needs of the San Mateo community and continues to fund core service needs. All of the Community Funding programs have met or exceeded their goals for service, showing an ongoing need for the services they are providing the community. The cost of housing continues to be extremely high in San Mateo and as a result many of the activities focus on services related to housing.
The City's Minor Home Repair programs have been slower to meet their goals, but all three organizations and City staff agree that there is a great need for their services. One concern from the sub grantees is that the rising costs of doing projects paired with new logistical difficulties from the COVID- 19 pandemic have made it difficult to find and complete enough home repairs to stay on track of meeting goals.
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For the 2022-2023 fiscal year the City will allocate an additional $600,000 for Street and Sidewalk Reconstruction activities. The City’s Public Works Department adopted a Bike Master Plan, which identifies priorities that will be carried out with the CDBG Street and Sidewalk Reconstruction Projects in the CDBG Target Areas. Based on input from both community members, City Council and Public Works department, there is demonstrated ongoing need for this type of funding.
4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.
A Community Needs Assessment meeting was held in September 2021 by the Community Resources Commission (CRC), Outreach included notices to both social service providers and resident, inclusion in City E-newsletter, and posted on the City website. Feedback from this meeting was used to guide the development of the draft 2022-2023 Annual Action Plan, which will be presented to the CRC once again in April 2022 for review and later to the City Council in May 2022 for final approval.
5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.
Public comments were received by the City prior and during a public meeting for the Community Relations Commission (CRC). The meeting was held virtually on September 29, 2021. Comments from citizen stakeholders described their concerns over rising cost of renting, lack of affordable housing, and need for more pedestrian infrastructure. At the April 6, 2022 meeting of the CRC, if the 2022-2023 Annual Action Plan receives a positive response from the commission, the draft plan will be recommended for approval. The plan will be tentatively adopted on May 2, 2022 during a City Council meeting if staff does not receive any outstanding public comments.
6. Summary of comments or views not accepted and the reasons for not accepting them There weren't any community comments or views that were not considered for this year.
7. Summary
The City's 2022-23 Annual Plan has been developed based on the City's four service priority needs as well as the goals set forth in the 2018-22 Consolidated Plan. 26 of 250
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PR-05 Lead & Responsible Agencies - 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.
Agency Role Name Department/Agency
CDBG Administrator SAN MATEO Community Development Department HOME Administrator SAN MATEO Community Development Department Table 1 – Responsible Agencies
Narrative
Consolidated Plan Public Contact Information
City of San Mateo
Neighborhood Improvement and Housing Division
330 W. 20th Ave
San Mateo, CA 94403
Phone: (650) 522-7223
Email: [email protected]
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AP-10 Consultation - 91.100, 91.200(b), 91.215(l)
1. Introduction
The City consulted with many different stakeholders in developing this Annual Action Plan. Meetings were held internally with the Department of Public Works regarding prioritizing street reconstruction and pedestrian safety projects. Non-profit partners from the area were invited to Community Needs Assessment workshops and Community Relations Commission meetings.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)).
Throughout the Annual Action Plan period, the City will maintain its relationships with organizations that serve the public, especially low- and moderate-income residents. Efforts will include:
Working with other entitlement jurisdictions in San Mateo County to coordinate and streamline the CDBG process
Working with non-profit social service providers, the County of San Mateo, other entitlement jurisdictions, and other stakeholders to coordinate the provision of needed services in the community
Providing funds through the community funding program to non-profit service providers Working with non-profit organizations, private developers, and the County of San Mateo to build and maintain affordable housing
Working with the Continuum of Care, Homeless Outreach Team, and non-profit service providers to coordinate homeless services.
Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.
The Continuum of Care (COC) guides the implementation of the county's housing and service system to meet the needs of homeless individuals and families. The City of San Mateo participates in COC meetings and monitors decision-making to better understand latest trends in homeless outreach. The COC coordinates the following activities:
System planning (identifying gaps, developing strategies to fill gaps, responding to emerging best practices, etc.)
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Coordinating with other planning entities such as the Community Action Agency Undertakes a wide range of efforts to meet the needs of homeless individuals and families Chronically Homeless: COC has created a multi-disciplinary, bilingual, Homeless Outreach Team (HOT) to conduct intensive outreach and engagement with unsheltered and chronically homeless individuals and families located throughout the County, with specialized HOT teams in the cities of San Mateo, Redwood City, South San Francisco, Half Moon Bay, Pacifica, and East Palo Alto.
Families with children: To reduce the number of unsheltered families, the COC has developed a rapid re- housing program. The San Mateo County Human Services Agency has provided funding for a motel voucher program to assist families with children that are waiting to access shelter.
Veterans: Needs include housing and assistance for homeless, employment and education services, and improved and increased liaisons with the Veterans Benefits Administration.
Youth: Currently, HUD COC funds are provided to the San Mateo County Mental Health Association to operate its Support and Advocacy for Young Adults in Transition Program, which provides case management and housing search/stabilization services to homeless youth. The San Mateo County Housing Authority administers the Family Unification Program vouchers.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction’s area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of San Mateo does not receive Emergency Solutions Grant (ESG) funding, as the San Mateo County Department of Housing (DOH) is the sole recipient in the county. However, the City does participate in COC meetings as part of its ongoing responsibility in receiving HUD funding. DOH coordinates closely with the COC in regards to the County's ESG, COC, and CDBG funding and is represented on the COC Steering Committee. DOH has also delegated responsibility for management of all ESG funds, plus the portion of the County CDBG funds used for homeless activities, to the COC Lead Agency, and the San Mateo County Human Services Agency (HSA). Management responsibilities include issuing requests for proposals for ESG funding, awarding contracts, gathering community input, data analysis, and contract monitoring. The COC Lead Agency is also the Homeless Management Information System (HMIS) Lead Agency and develops the policies and procedures for operation and administration of HMIS for ESG funded projects.
2. Agencies, groups, organizations and others who participated in the process and consultations
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Table 2 – Agencies, groups, organizations who participated Agency/Group/Organization City of San Mateo
Agency/Group/Organization Type Agency - Managing Flood Prone Areas Agency - Management of Public Land or Water Resources
Agency - Emergency Management
Other government - Local
Grantee Department
What section of the Plan was addressed by
Consultation?
Infrastructure
1 Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
The Department of Public Works was consulted for prioritization of funds for community development projects. Pedestrian safety and street reconstruction are priorities in the neighborhood. City Council has asked PW to prioritize implementation of its bike master plan. The Public Works department is responsible for overseeing public land, water resources, and flood plain area management. The Fire Department coordinates the annual review of the City's local hazard mitigation plan.
Agency/Group/Organization MID-PENNINSULA HOUSING
Agency/Group/Organization Type Housing
Regional organization
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
2 Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
A representative from Mid-Peninsula Housing spoke at the September 21, 2020 Community Relations Commission special meeting about the progress on their upcoming affordable housing project, Kiku Crossing. They cited studies that have shown that the high housing costs have disproportionately affected people of color. Historically, resources have not been shared equally; and that affordable housing can and should be in San Mateo’s future
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Agency/Group/Organization Housing Choices
Agency/Group/Organization Type Services-Persons with Disabilities Services - Housing
Regional organization
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
3 Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
A representative and a client on spoke on behalf of Housing Choices at the September 29, 2021 Community Relations Commission special meeting. They reported that many persons living with developmental disabilities are forced to live with their parents due to a lack of available supportive housing. They asked the City address this need by incentivizing developers to include units for people with severe disabilities and granting additional points for housing or services in developments for people with developmental disabilities.
Agency/Group/Organization HIP Housing
Agency/Group/Organization Type Services - Housing
Regional organization
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
4 Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
A representative from HIP Housing attended the Community Relations Commission special meeting on September 29, 2021 to provide input on housing needs within the community and to provide updated statistics on home sharing in the City of San Mateo. The Home Sharing program matches those in need of affordable housing with members of the community that have extra space and are willing to share. HIP Housing reported a lack of affordable housing and increased difficulties at finding available housing during the corona virus pandemic.
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Agency/Group/Organization PROJECT SENTINEL
Agency/Group/Organization Type Services - Housing
Service-Fair Housing
Regional organization
Neighborhood Organization
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
5 Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
A representative from Project Sentinel spoke at the February 16, 2022 Community Relations Commission regular meeting about the increasing need for fair housing services and how the organization has overcome barriers from COVID. Project Sentinel investigates issues of fair housing on behalf of the City of San Mateo.
Agency/Group/Organization Rebuilding Together Peninsula Agency/Group/Organization Type Services - Housing
Regional organization
What section of the Plan was addressed by
Consultation?
Housing
6 Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
A representative from Rebuilding Together Peninsula spoke at February 16, 2022 Community Relations Commission regular meeting about the need for minor home repair services, particularly for seniors and those living with disabilities.
Agency/Group/Organization Rape Trauma Services7
Agency/Group/Organization Type Services-Victims
Services-Children
Regional organization
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What section of the Plan was addressed by
Consultation?
Other Basic Human Needs
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
A representative from Rape Trauma Services spoke at the February 16, 2022 CRC meeting to speak about the importance of housing stability is to those who have experienced sexual abuse. Healing and ending the cycles of violence are tied by the emotional safety that stable housing brings. Most families they interacted with needed rehousing to create a healthy living environment.
Agency/Group/Organization LEGAL AID SOCIETY OF SAN MATEO COUNTY Agency/Group/Organization Type Services - Housing
Service-Fair Housing
Regional organization
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
8 Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
A representative from the Legal Aid Society of San Mateo spoke at the February 16, 2022 Community Relations Commission regular meeting about the great difficulty low income residents face with rising rents and lack of income due to COVID. They continue to provide legal defense for unjustly evicted tenants throughout the pandemic despite growing challenges.
Agency/Group/Organization CALLPrimrose
Agency/Group/Organization Type Regional organization
What section of the Plan was addressed by
Consultation?
Other Basic Human Needs
9 Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
A representative from CALLPrimrose spoke at the February 16, 2022 CRC meeting to describe the dramatic rise of people in need of food assistance in San Mateo as loss of income is experienced. As the pandemic continues, they will operate their drop-in food pantry to all those who need assistance. 33 of 250
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Agency/Group/Organization OMBUDSMAN SERVICES OF SAN MATEO COUNTY, INC.
Agency/Group/Organization Type Services-Elderly Persons Service-Fair Housing
Regional organization
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
10 Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
A representative from Ombudsman spoke at the February 16, 2022 Community Relations Commission special meeting. The representative reported a need for rental assistance for the elderly and provided an update on their program. They expressed concerns about the lack of affordable housing for seniors.
Agency/Group/Organization St. James AME Zion Church
Agency/Group/Organization Type Services-Children
Regional organization
Services-Education
What section of the Plan was addressed by
Consultation?
Other Basic Human Needs
11 Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
A representative from St. James spoke at the February 16, 2022 CRC meeting to report the need of low income children who lack proper school uniforms, supplies, and food to do well in school. They promoted their program, which seeks to provide these necessities to children in need.
Agency/Group/Organization LifeMoves12
Agency/Group/Organization Type Services-homeless
Regional organization
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What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
A representative from LifeMoves spoke at the February 16, 2022 CRC meeting to report the interim housing and safe shelter programs have both served even more people in the past year due to growing housing instability from the pandemic. Funding is requested to continue housing case management for individuals experiencing homelessness.
Agency/Group/Organization Samaritan House
Agency/Group/Organization Type Services - Housing
Services-homeless
Services-Health
Regional organization
Food, Clothing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Other Basic Human Needs
13 Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
A representative from Samaritan House described at the February 16, 2022 CRC meeting the exponentially increased demand of food, housing, and financial assistance to low/mod-income families due to the spread of COVID-19. They continue to be the CORE service agency of City of San Mateo in distributing general assistance to low income individuals and families experiencing hardship.
Agency/Group/Organization RENAISSANCE ENTREPRENEURSHIP CENTER/START-UP14 Agency/Group/Organization Type Services-Employment
Regional organization
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What section of the Plan was addressed by
Consultation?
Economic Development
Briefly describe how the
Agency/Group/Organization was consulted. What
are the anticipated outcomes of the consultation or
areas for improved coordination?
A representative from the Renaissance Entrepreneurship Center spoke at the February 16, 2022 Community Relations Commission regular meeting. The representative provided an update on their economic development program during the COVID-19 pandemic. New programs for business recovery, online training, and virtual marketplaces were being explored to adjust to working under shelter-in-place regulations.
Identify any Agency Types not consulted and provide rationale for not consulting Despite outreach to an extensive stakeholder list, the agencies who provide the following services did not provide the City with consultation:
Services - Broadband Internet Service Providers
Services - Narrowing the Digital Divide
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Despite the lack of response, several of these needs are addressed by grants awarded to public service agencies in the community funding program.
Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of
Care
San Mateo County
Human Services
Agency
The City has identified the core service needs of Basic Human Needs and Preserving or Providing Affordable Housing, both of which support homelessness programming. 36 of 250
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Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Housing
Element City of San Mateo
The Housing Element documents the housing needs in San Mateo and includes the programs and policies to address its Four Goals: Maintain the quality and character of residential neighborhoods; Provide a diversity of housing types, responsive to household size, income and age needs; Ensure that all new housing is developed or remodeled in a sustainable manner; Encourage conservation improvements and measures to the existing housing stock.
Local Hazard
Mitigation Plan
City of San Mateo -
Fire
The plan focuses on the protection of the community from risks associated with disaster. Included are goals to protect community, housing stock, and economic resources. This plan overlaps with the Consolidated Plan as it identifies social vulnerability of low-income households to disasters.
Table 3 - Other local / regional / federal planning efforts Narrative
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AP-12 Participation - 91.401, 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting The City of San Mateo followed guidelines specified in its Community Participation Plan, engaging as many stakeholders as possible in setting goals and prioritizing the community's needs for the Annual Action Plan. The following actions were taken:
September 13, 2021 - Sent notification via email to the listserv of community members signed up for Community Relations Commission events
September 13, 2021 – Sent meeting announcement slide to Channel 27 public service channel September 13, 2021 - Email to non-profit partners, neighborhood associations, and other community stakeholders with event information with promotional flyer
September 17, 2021 - Newspaper ad with meeting notification September 27, 2021- Posted on City Community Needs Assessment webpage September 29, 2021 - Regular meeting of the Community Relations Commission for the Needs Assessment February 16, 2022 – Regular meeting of the Community Relations Commission to score applicants for the CDBG Community Funding program
March 25, 2022 - City Web posting, and email notification of draft Annual Plan March 25, 2022 - Email to non-profit partners, neighborhood associations, and other community stakeholders with event information, sent notification via email to the listserv of community members signed up for Community Relations Commission events March 25, 2022 - Newspaper Ad
April 6, 2022 - Special meeting of Community Relations Commission, hearing for the draft Annual Plan May 2, 2022 – Regular meeting of the City Council, approval of Annual Plan for submission to HUD 38 of 250
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Citizen Participation Outreach
Sort Or
der
Mode of Outr
each
Target of Outr
each
Summary of
response/atten
dance
Summary of
comments rec
eived
Summary of com
ments not
accepted
and reasons
URL (If applicable)
1 Promotional
Flyer
Non-
targeted/broa
d community
September 13,
2021. Shared
promotional
flyer in English
and Spanish via
email.
No comments
were received. n/a
2 Newspaper
Ad
Non-
targeted/broa
d community
September 17,
2021. Ad posted
in Examiner to
announce the
Community
Needs Hearing
at the
Community
Relations
Commission
meeting. The ad
also announced
a public
comment
period.
No comments
received. n/a
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Sort Or
der
Mode of Outr
each
Target of Outr
each
Summary of
response/atten
dance
Summary of
comments rec
eived
Summary of com
ments not
accepted
and reasons
URL (If applicable)
3 Public
Meeting
Non-
targeted/broa
d community
September 29,
2021. Several
members of the
community,
representatives
from local non-
profits, and
other
stakeholders
were in
attendance for
the special
meeting of the
Community
Relations
Commission. A
summary of
community
member
comments is
included here,
and comments
from other
stakeholders is
included in the
consultation
A community
member
provided
comments on
the growing
need for
affordable
housing as
well as
handicap
spaces and
loading zones
to assist
people with
disabilities
enter their
homes in
multifamily
buildings.
n/a
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Sort Or
der
Mode of Outr
each
Target of Outr
each
Summary of
response/atten
dance
Summary of
comments rec
eived
Summary of com
ments not
accepted
and reasons
URL (If applicable)
section of the
plan.
4 Internet
Outreach
Non-
targeted/broa
d community
September 13,
2021; March 25,
2022. Emails
sent out to the
Community
Relations
Commission
interest list
announcing the
meetings.
No comments
received. n/a https://www.cityofsanmateo.org/3988
/Community-Conversations
5 Newspaper
Ad
Non-
targeted/broa
d community
March 25, 2022.
Ad posted in
Examiner to
announce the
Draft Action
Plan at the
Community
Relations
Commission
meeting. The ad
also announced
a public
comment
period.
No comments
received. n/a
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Sort Or
der
Mode of Outr
each
Target of Outr
each
Summary of
response/atten
dance
Summary of
comments rec
eived
Summary of com
ments not
accepted
and reasons
URL (If applicable)
6 Public
Meeting
Non-
targeted/broa
d community
April 6, 2022.
Special meeting
of Community
Relations
Commission,
hearing for the
draft Annual
Plan.
No comments
received. n/a
7 Public
Meeting
Non-
targeted/broa
d community
May 2, 2022.
Regular meeting
of the City
Council,
approval of
Annual Plan for
submission to
HUD.
No comments
received n/a
Table 4 – Citizen Participation Outreach
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Expected Resources
AP-15 Expected Resources - 91.420(b), 91.220(c)(1,2)
Introduction
Anticipated resources from CDBG include the 2022 entitlement grant of $732,000. Unless waived by HUD, CDBG pre-award costs for FY 2022- 2023 will not exceed 25% of the grant and will be used for the CDBG eligible activities as indicated above. Should the HUD grant be different than the estimate, the Community Funding program will be adjusted to remain below 15% of the grant plus program income, and the balance will go into the Street work Repairs project.
CDBG CONTINGENCY LANGUAGE
If the City receives more than what is estimated above:
15% of the extra funding will go towards Public Service Activities. Priority will be given to those agencies that can assist the most people/households with the extra funding.
20% of the extra funding will go towards administration costs. The remaining balance will go towards the Street and Sidewalk Improvements Program.
If the City receives less what is estimated above:
Funding for Public Service Activities shall be reduced proportionately (unless agreed upon by the City and agency) in order to keep funding for public service agencies below 15% of the allocation plus 15% of prior year program income. Funding for Administration shall be reduced so as to keep the funding under 20% of the allocation plus the estimated program income for FY21/22.
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Anticipated Resources
Expected Amount Available Year 1Program Source
of
Funds
Uses of Funds
Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
Expected
Amount
Available
Remainder
of ConPlan
$
Narrative Description
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services 732,000 8,000 197,000 937,000 937,000
Annual Allocation includes CDBG 2022
entitlement of $732,000.
Other public -
federal
Housing
Other
0 0 0 0 0
City is now part of HOME Consortium
with County of San Mateo and South San
Francisco for new HOME grant funds.
However City still occasionally receives
program income in the form of loan
repayments from projects funded with
HOME funds prior to 2015.
Other public -
local
Housing
7,658,000 0 0 7,658,000 7,658,000
Local funds from commercial linkage fee,
and annual 20% of tax increment
(boomerang funds) and loan repayments
from former Redevelopment Agency.
Table 5 - Expected Resources – Priority Table
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matching requirements will be satisfied
The City receives direct entitlement funds from Federal CDBG Program that are used to address identified needs. The City is also part of the San Mateo County HOME Consortium; HOME funds formerly granted directly to the City are now combined with the County of San Mateo and the City of South San Francisco in order to use the funds more efficiently. The City also receives HOME loan repayments from projects assisted with HOME funds provided prior to joining the consortium in 2015.
The City manages a varied portfolio of housing loans from several programs including Housing Rehabilitation and First Time Homebuyer programs as well as developer loans for new construction or acquisition/rehabilitation projects. Program income from this portfolio augments the CDBG and HOME funds as well as now defunct programs such as Redevelopment and former CalHOME owner rehab loan program. Loan repayments from loans funded with former Redevelopment funds are deposited in the Low Mod Housing Asset Fund to be used for future affordable housing programs. The City also sets aside the equivalent of 20% of the property tax increment attributed to the former Redevelopment areas for housing, known as “boomerang funds”. The City collects subordination processing fees and fractional unit fees associated with its Below Market Rate Program in its City Housing Fund, which is typically used to assist regional housing initiatives that are outside of the San Mateo’s city limits.
The City Council adopted a commercial linkage fee ordinance which became effective on 11/5/16. New commercial projects with square footage in excess of 5,000 square feet pay a fee to mitigate the impact of new jobs on local housing supply.
The City also receives an annual allocation of the State Permanent Local Housing Allocation (PHLA) as provided by the Building Homes and Jobs Act to increase the supply of affordable housing. It is estimated that the City will receive approximately $531,000 for 2021. There are a number of new State programs that City will watch and apply for as they become available including Local Early Action Planning grants to support planning efforts to increase the supply of housing, as well as the Local Housing Trust Fund Program. The City also tracks and supports legislation that promotes and increases resources for affordable housing.
Section 8 funds are provided to San Mateo residents through the San Mateo County Housing Authority. McKinney-Vento Homeless Assistance Act funds are managed by the San Mateo County Human Services Agency as part of the Continuum of Care, in which San Mateo participates. The County of San Mateo also supports housing projects countywide with its HOME and CDBG funds which often are used to leverage City resources.
The Housing Endowment and Regional Trust (HEART) of San Mateo County is a public/private partnership whose goal is to raise funds to create affordable housing opportunities in San Mateo County.
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Low-Income Housing Tax Credits are offered through the State on a competitive process and with the dissolution of Redevelopment, applications for these funds are expected to become even more in demand and competitive. The State also has also set aside a portion of the Cap and Trade funds for housing located close to transit in its Affordable Housing Sustainable Communities program. The City will support developer applications for tax credits and other State Housing programs as they become available for appropriate and eligible projects.
If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan
As a result of the dissolution of the Redevelopment Agency of the City of San Mateo, a Long Range Property Management Plan has been drafted and approved by the State. City chose MidPen Housing for the development of two sites (approx. 2.4 acres total) located in downtown San Mateo that were owned by the former Redevelopment Agency. The sites will be developed with 225 affordable housing units and a public parking garage. The project obtained full planning approvals and an executed Disposition, Development and Loan Agreement in summer of 2020. Construction is to commence throughout 2022.
Discussion
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 1 Maintain and
Preserve Existing
Housing
2018 2022 Affordable
Housing
Affordable
Housing
CDBG:
$105,000
City sources:
$500,000
Homeowner Housing
Rehabilitated: 31 Household
Housing Unit
2 Community Funding 2018 2022 Public Services Public Services CDBG:
$111,000
Public service activities other
than Low/Moderate Income
Housing Benefit: 5,054
Persons Assisted
Businesses assisted: 50
Businesses Assisted
3 Street and Sidewalk
Improvements
2018 2022 Non-Housing
Community
Development
CDBG Priority
Neighborhood
Community
Development
CDBG:
$600,000
Public Facility or
Infrastructure Activities other
than Low/Moderate Income
Housing Benefit: 20000
Persons Assisted
4 AFH Goal:
Affirmative
Marketing of
Housing
2018 2021 Affordable
Housing
AFH Factor: Lack
of Effective
Marketing
Strategies
CDBG: $0 Other: 1 Other
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 5 AFH Goal: Facilitate
Streamlined Review
of Housing
2018 2019 Affordable
Housing
AFH Factor:
Development
Approval
Challenges
AFH Factor: Lack
of Support for
Affordable
Housing
CDBG: $0 Other: 1 Other
6 AFH Goal: Support
Education of
Stakeholders
2018 2020 Affordable
Housing
AFH Factor: Lack
of Support for
Affordable
Housing
AFH Factor:
Resistance to
Density and
Growth
CDBG: $0 Other: 1 Other
7 AFH Goal:
Strengthen Section 8
Program
2018 2019 Affordable
Housing
Affordable
Housing
CDBG: $0 Other: 1 Other
8 AFH Goal: Retention
of Special Needs
Housing
2018 2020 Affordable
Housing
Affordable
Housing
CDBG: $0 Other: 1 Other
9 AFH Goal: Support
Displaced
Households
2018 2022 Affordable
Housing
Affordable
Housing
CDBG: $0 Other: 1 Other
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Sort
Order
Goal Name Start
Year
End
Year
Category Geographic Area Needs Addressed Funding Goal Outcome Indicator 10 AFH Goal:
Reasonable
Accommodation
Policy
2018 2022 Affordable
Housing
AFH Factor: Lack
of Zoning
Flexibility
CDBG: $0 Other: 1 Other
11 AFH Goal: Dev. of
Accessory Dwelling
Units
2018 2022 Affordable
Housing
Affordable
Housing
CDBG: $0 Other: 1 Other
12 First Time
Homebuyer
2018 2022 Affordable
Housing
Affordable
Housing
City sources:
$300,000
Direct Financial Assistance to
Homebuyers: 6 Households
Assisted
13 Affordable Housing 2018 2022 Affordable
Housing
Affordable
Housing
CDBG: $0
City sources:
$6,850,000
Rental units constructed: 225
Household Housing Unit
14 Public Facilities 2018 2022 Non-Housing
Community
Development
Community
Development
CDBG:
$100,000
Other: 1
Table 6 – Goals Summary
Goal Descriptions
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Goal Name Maintain and Preserve Existing Housing1
Goal
Description
Provide funds to preserve, repair, and maintain existing housing stock. Emphasis on repairs that clear health and safety issues, retrofits to homes for more sustainability and energy efficiency, and make properties more accessible for individuals with special needs.
This is the fifth year of the 2018 Consolidated Plan, and the outcome below will be a part of the larger goal represented in that plan.
Goal Name Community Funding2
Goal
Description
Provide grants to non-profit organizations for provision of public services to low- and moderate-income individuals, families, and businesses in San Mateo.
This is the fifth year of the 2018 Consolidated Plan, and the outcome below will be a part of the larger goal represented in that plan.
Goal Name Street and Sidewalk Improvements3
Goal
Description
Repair deteriorated streets, as well as provide accessibility and public safety improvements to streets and sidewalks for pedestrians, bicycles and autos in the CDBG Priority Neighborhood.
This is the fifth year of the 2018 Consolidated Plan, and the outcome below will be a part of the larger goal represented in that plan.
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Goal Name AFH Goal: Affirmative Marketing of Housing4
Goal
Description
Ensure affirmative marketing of City assisted affordable housing is targeted to all segments of the community. Develop marketing plan with developers of affordable housing projects during final phase of construction. Focus outreach to those least likely to apply based on racial make-up of neighborhood. Include Spanish marketing materials and ensure bilingual interpretation services are available.
Contributing factors to be addressed:
Lack of awareness of effective affirmative marketing strategies Fair housing issues/impediments:
Disproportionate housing needs
displacement due to rent increases for Spanish speaking and large households Lack of accessible housing for persons with disabilities Limited housing for families
Metrics and milestones:
Develop Marketing Plan with developers of affordable housing projects during final phase of construction Focus outreach to those least likely to apply based on racial make-up of neighborhood Include Spanish marketing materials and ensure bilingual interpretation services are available Timeframe for achievement:
Marketing Plan for Kiku Crossing Housing project is updated to Summer of 2023. 51 of 250
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Goal Name AFH Goal: Facilitate Streamlined Review of Housing5 Goal
Description
Adopt additional development review practices that facilitate housing creation including streamlining reviews. This has been addressed by State legislation recently as well and will continue to be part of the conversation around affordable housing developments going forward.
Contributing factors to be addressed:
Challenges with development approval process
Lack of support for affordable housing, creating barriers to approval Fair housing issues/impediments:
Disproportionate housing needs
Metrics and milestones:
Draft Guidelines for concurrent Planning Building Plan Check pilot program was implemented and not successful (2017-18)
New milestones to streamline reviews is to implement electronic plan check to speed up approval process.(completed 2020)
Utilize CEQA exemptions for affordable housing when appropriate.
Timeframe for achievement:
Ongoing
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Goal Name AFH Goal: Support Education of Stakeholders6
Goal
Description
As part of a regional goal, support and engage in efforts to educate community stakeholders and residents about housing gaps and the effects of programs and policies on addressing those gaps. City’s Downtown Specific Plan, along with the 2023 Housing Element have been combined with the General Plan Update which makes the project more complex and requiring additional outreach. The City has participated in countrywide Home For All programs to learn about best practices from others and has expanded the community outreach efforts, especially targeting those who typically do not attend public meetings.
Contributing factors to be addressed:
Lack of support for housing
Suburban scale communities resistant to added density
Frustration with recent growth implications
Fair housing issues/impediments:
Lack of support for affordable housing
Metrics and milestones:
Continue community engagement process for General Plan (including Housing Element) update
Participate in countywide Home For All "Learning Network" to share best practices (completed 2019) Timeframe for achievement:
General Plan adoption target is revised to 2023
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Goal Name AFH Goal: Strengthen Section 8 Program7
Goal
Description
As part of the regional goal, strengthen utilization of the Section 8 program. Explore a multi-family rehabilitation and accessibility improvement program to provide an incentive for landlords to remain in the Housing Choice Voucher program and those willing to offer naturally occurring affordable rental housing.
Contributing factors to be addressed:
Loss of affordable housing
Lack of affordable housing supply
High housing costs
Fair housing issues/impediments:
Disproportionate housing needs
Displacement due to rent increases for Spanish speaking and large households Lack of accessible housing for persons with disabilities Limited housing for families
Metrics and milestones:
Collaborate with County Housing Authority staff to review current practices and potential options. Explore Section 8 non discrimination policy was resolved by State legislation SB 329 passed October 2019.
Timeframe for achievement:
Ongoing
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Goal Name AFH Goal: Retention of Special Needs Housing8 Goal
Description
Assist with the retention of special needs housing that is at risk of expiring affordability requirements. This includes outreach and negotiation of developments that are currently reserved for individuals with special needs, as well as continuing efforts to assist in new developments.
Contributing factors to be addressed:
Loss of affordable housing
Displacement of residents
Lack of accessible housing
Fair housing issues/impediments:
Disproportionate housing needs
Lack of support for special needs housing
Metrics and milestones:
Outreach and negotiate with Mateo Lodge for affordability extensions for Humboldt House (9 units)(completed 2021)
Timeframe for achievement:
Ongoing
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Goal Name AFH Goal: Support Displaced Households9
Goal
Description
As part of the regional goal, continue funding and support for outreach services for homeowners and renters at risk of being displaced and/or facing fair housing challenges. Provide grants to sub-recipients under the administration cap in CDBG for provision of fair housing services.
Contributing factors to be addressed:
Loss of affordable housing
Lack of affordable housing supply
High housing costs
Fair housing issues/impediments:
Disproportionate housing needs
Displacement due to rent increases for Spanish speaking and large households Limited housing for families
Metrics and milestones:
Annual Fair Housing activity goals: investigate 23 cases, provide consultations to 45 individuals, public education/outreach to 100 individuals.
Annual legal assistance to renters: 125 individuals
Timeframe for achievement:
Annual Goal completed each year by June 30
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Goal Name AFH Goal: Reasonable Accommodation Policy10
Goal
Description
Continue implementation of City Reasonable Accommodation Policy to allow for relaxation of City zoning codes on residential properties used by persons with disabilities. Review requests for Reasonable Accommodation as they are submitted.
Contributing factors to be addressed:
Lack of flexibility in zoning code
Fair housing issues/impediments:
Disproportionate housing needs
Lack of accessible housing for persons with disabilities Metrics and milestones:
Review requests for Reasonable Accommodations as they are submitted Timeframe for achievement:
Ongoing
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Goal Name AFH Goal: Dev. of Accessory Dwelling Units11
Goal
Description
As part of the regional goal, encourage development of Accessory Dwelling Units (ADU) and Junior Accessory Dwelling Units (JADU) to increase lower cost housing in the community. This includes collaboration with 21 Elements in outreach and education on the development of ADU/JADU. City revised its ADU ordinance and adopted lower flat fees in 2017, 2018 and 2019. Further modifications of the ordinance are underway to provide additional streamlining.
Contributing factors to be addressed:
Loss of affordable housing
Lack of affordable housing supply
High housing costs
Fair housing issues/impediments:
Disproportionate housing needs
Segregation increases
Decline in access to opportunity (depending on ADU locations) Metrics and milestones:
Amend City ADU Ordinance to further streamline development of units.
Timeframe for achievement:
Ongoing
Goal Name First Time Homebuyer12
Goal
Description
Ensure continued affordability for low income homebuyers in the City's First Time Homebuyer program for the purchase of resales of price restricted units at Gateway Commons and Meadow Court or other City assisted units citywide. 58 of 250
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Goal Name Affordable Housing13
Goal
Description
Provide funding for new construction, acquisition and/or rehabilitation of affordable units through City financial assistance and the inclusionary Below Market Rate program.
Goal Name Public Facilities14
Goal
Description
Provide funds for repairs and health/safety measures to be completed at buildings used by non-profit agencies as well as city facilities for provision of public services.
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AP-35 Projects - 91.420, 91.220(d)
Introduction
Activities planned for 2021-22 are similar to those from recent years. The City will continue to use CDBG administration funds for provision of fair housing activities, public services for grants to non-profit public service agencies, and the remainder of CDBG funds for minor home repair programs, community development projects, and economic development.
# Project Name
1 Community Funding Program
2 Home Energy and Repair Program
3 CDBG Admin
4 Street and Sidewalk Reconstruction
5 Affordable Housing
6 Microbusiness Assistance
7 Public Facilities
Table 7 – Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The housing, social service, and community development needs of the community are overwhelming when compared to funding available from CDBG and other sources. Allocations of funding are made with careful consideration of the community's needs and input from the citizen participation process and the Community Relations Commission. City staff, along with other jurisdictions and community partners, cooperate in order to streamline processes and avoid duplication of services in an effort to maximize the available resources.
The City of San Mateo continues to work with the community to best respond to the ongoing COVID-19 pandemic.
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AP-38 Project Summary
Project Summary Information
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Project Name Community Funding Program
Target Area
Goals Supported Community Funding
Needs Addressed Public Services
Funding CDBG: $111,000
Description Provide $111,000 in funds to non-profit agencies to provide public services for the core service priorities including basic human needs, senior services, youth services, and providing affordable housing.
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed
activities
Project will only serve low- and moderate-income individuals and families, as well as those from presumed benefit groups such as abused children, victims of domestic violence, elderly, and homeless. Based on reports from prior years, the project will serve approximately 5,054 San Mateo residents.
1 Location Description Project will serve the community members citywide. 62 of 250
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Planned Activities Project provides funds to non-profit agency sub-recipients to carry out public service programs. Agencies interface with a variety of departments within the City including police, housing, and code enforcement on a regular basis to further their efforts in the community.
The City anticipates funding seven sub-recipients evenly with available funding. In addition, the City is funding an economic development program outside of the public services cap. The awards for this year as follows:
CALL Primrose: drop-in food pantry program providing free grocery services. Goal is to serve 1,600 individuals.
CORA: providing survivors of domestic violence and their children with legal services. Goal is to serve 64 individuals.
Friends for Youth: provide mentoring relationships and support services to underserved, vulnerable youth. Goal is to serve 192 individuals.
Legal Aid Society of San Mateo County: legal services to households in danger of eviction and/or living in substandard conditions. Goal is to serve 250 clients.
Life Moves: provide shelter and supportive services to assist homeless individuals to return to self- sufficiency at the First Step for Families facility which includes 117 beds. Goal is to serve 210 clients Ombudsman: advocate for the dignity and quality of life of people living in licensed long term care facilities. Goal is to serve 1,909 individuals Rape Trauma Services: services for abused children from infancy through 17 years of age. Goal is to serve 80 individuals.
Samaritan House: provides a broad spectrum of assistance, including case management, emergency assistance - food, clothing, shelter, healthcare - as well as, financial assistance and empowerment services.
Goal is to serve 228 individuals.
St James: provides breakfast items for children who come to school hungry as well as uniform items for families that cannot afford to purchase the school uniform. Goal is to serve 521 individuals.
Project Name Home Energy and Repair Program
Target Area
Goals Supported Maintain and Preserve Existing Housing
Needs Addressed Affordable Housing
2 Funding CDBG: $105,000
City sources: $500,000
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Description Provides funding to non-profit agencies to provide minor repairs, accessibility modifications, and energy efficiency measures to income eligible homeowners.
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed
activities
Project will assist 31 households with repairs and energy improvements.
Location Description Project will only apply to homes located in the City of San Mateo.
Planned Activities Project will provide grants to sub-recipients for programs to complete minor rehabilitation, energy improvements, and accessibility improvements to low- and moderate-income homeowners. Four grants will be provided to three agencies as follows:
Rebuilding Together Peninsula: Safe at Home program provides minor home repairs including health and safety measures, emergency electrical and plumbing, etc. Goal is to serve 4 households.
Center for Independence of Individuals with Disabilities: Housing Accessibility Modifications program provides accessibility measures to homes including grab bars, wheelchair ramps, etc.
Goal is to serve 14 households.
El Concilio of San Mateo County: Peninsula Minor Home Repair program provides energy efficiency measures including repair of leaking windows/doors, water conservation measures, etc. Goal is to serve 7 households.
Rebuilding Together Peninsula: National Rebuilding Day provides larger scale rehabilitation of homes in conjunction with volunteers and many other funding sources. Goal is to serve 6 households.
Rebuilding Together: Housing Rehabilitation Loan Program uses funds from the State of California's CalHome program. RTP will provide construction administration for loans up to $60,000 to low-income households.
Project Name CDBG Admin3
Target Area
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Goals Supported Maintain and Preserve Existing Housing
Community Funding
Street and Sidewalk Improvements
AFH Goal: Affirmative Marketing of Housing
AFH Goal: Facilitate Streamlined Review of Housing
AFH Goal: Support Education of Stakeholders
AFH Goal: Strengthen Section 8 Program
AFH Goal: Retention of Special Needs Housing
AFH Goal: Support Displaced Households
AFH Goal: Reasonable Accommodation Policy
AFH Goal: Dev. of Accessory Dwelling Units
Needs Addressed Affordable Housing
Public Services
Community Development
Public Facilities Improvements
AFH Factor: Lack of Effective Marketing Strategies
AFH Factor: Development Approval Challenges
AFH Factor: Lack of Support for Affordable Housing
AFH Factor: Resistance to Density and Growth
AFH Factor: Lack of Zoning Flexibility
Funding CDBG: $105,000
Description Provide funds for staff and overhead to administer the CDBG grant. The City will also provide a $25,000 grant to an agency for provision of Fair Housing services to come from admin.
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed
activities
The fair housing grant will serve approximately 215 households.
Location Description Project will take place in City of San Mateo.
Planned Activities Administrative costs for management of the CDBG program. In addition, the City will provide funds for the provision of fair housing activities.
Project Name Street and Sidewalk Reconstruction
Target Area CDBG Priority Neighborhood
Goals Supported Street and Sidewalk Improvements
4 Needs Addressed Community Development
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Funding CDBG: $600,000
Description Funding to reconstruct failing streets and sidewalks as well as other pedestrian safety improvements.
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed
activities
Project will be completed in the CDBG Priority Neighborhood, which has approximately 20,000 residents
Location Description Project will be completed in the CDBG Priority Neighborhood.
Planned Activities Funds will be used for street safety improvements focusing on sidewalk improvements within the CDBG Priority Neighborhood.
Project Name Affordable Housing
Target Area
Goals Supported Affordable Housing
Needs Addressed Affordable Housing
Funding City sources: $6,850,000
Description Construction of 225 affordable housing units and public parking garage on two sites in downtown San Mateo. Housing funds will not be used for public parking.
Target Date 12/23/2023
Estimate the number
and type of families
that will benefit from
the proposed
activities
225 families
Location Description 480 E. 4th Avenue, San Mateo, CA 94401 and 400 E. 5th Avenue, San Mateo, CA 94401
5 Planned Activities Construction of new housing
Project Name Microbusiness Assistance
Target Area
Goals Supported Community Funding
6 Needs Addressed Public Services
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Funding CDBG: $25,000
Description Economic development grant of $25,000 to Renaissance Entrepreneurship Center for microbusiness assistance activity.
Target Date 6/30/2023
Estimate the number
and type of families
that will benefit from
the proposed
activities
The economic development program will serve 30 businesses.
Location Description Project will serve the community members citywide.
Planned Activities Renaissance Entrepreneurship Center: provides customized training for English and Spanish speaking business owners to start and grow small businesses. Goal is to serve 30 businesses. The funds for this activity will not be counted under public service cap as they are a microbusiness assistance program for economic development.
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AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The City of San Mateo provides a number of programs that assist low-income individuals and households based and therefore may be located anywhere within the city limits of San Mateo. In addition, the City has identified a CDBG Priority Neighborhood by utilizing the low-income definitions provided by HUD. This area includes census tracts or block groups with at least 51% of the persons considered low-income as reported in the Census and includes North Central, North Shoreview and South Norfolk neighborhoods.
Geographic Distribution
Target Area Percentage of Funds
CDBG Priority Neighborhood 51
Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically The CDBG Priority Neighborhood has a number of contributing factors to its designation, especially as compared to other neighborhoods in San Mateo:
Lowest median income and high percentage of families below the poverty level Deteriorating conditions, including high degree of dumping and graffiti High percentage of overcrowding, including streets/traffic and housing Older, deteriorating housing stock
Discussion
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AP-75 Barriers to affordable housing -91.420, 91.220(j) Introduction
The City is committed to using available tools to increase the availability of affordable housing. Current programs include an inclusionary zoning ordinance, commercial linkage fee, and the City also works with developers of 100% affordable projects using local funding and land.
Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment Streamlining the approval process for residential developments is a high priority for the City of San Mateo. A number of efforts are planned this program year.
Consistent with 2016 state housing legislation, the City Council adopted a new Accessory Dwelling Unit ordinance in March 2017, which allows for one Accessory Dwelling Unit (aka secondary units) as of right within residential zoning districts. The ordinance includes ADU size limitation, parking exemptions and requirements, location requirements, and other standards. Although the number of applications has increased with these changes, the City continues to look into streamlining the process and will propose additional adjustments to the ordinance.
The City formed an in-house team to look at streamlining the development review process and will also hire a consultant during this program year to assist in redesigned the current processes. During this program year, the City will finalize a study to evaluate all development fees to measure the impacts on residential construction.
Discussion
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AP-85 Other Actions - 91.420, 91.220(k)
Introduction
Actions planned to address obstacles to meeting underserved needs The recent booming economy has placed further stress on low wage earning families and the cost of housing. The City will use its limited resources to address these needs in accordance with the priorities identified by the Community Relations Commission (CRC). Federal funding sources are unpredictable, so the City has made financial adjustments and will focus on opportunities to strengthen and/or support the businesses of San Mateo that are the providers of jobs, income and security to its residents. The City continues to look for new ways to streamline procedures and collaborate with other community groups and has especially focused on volunteerism. With the CDBG Public Services grants, the City will continue to partner with its nonprofit business and service providers to provide direct support and basic needs services (food, shelter, clothing, etc.) for residents most in need. The CRC also has prioritized job training/small business support, as well as capital improvements in the CDBG Priority Areas.
Through the CRC, the remarks received at the community needs workshops and hearings were reviewed and summarized in the Citizen Participation section of this document. Each year the Community Funding grants are selected as a tool to address the underserved needs of the community. The primary obstacle in addressing most community needs is available funding. The CRC has tried to allocate its limited funds in a manner that provides unduplicated services and tries to stretch the funding to be cost effective.
Actions planned to foster and maintain affordable housing The City works collaboratively with nonprofit organizations and other jurisdictions for the preservation and development of affordable housing. The County of San Mateo and the cities and towns within itself formed a workgroup called 21 Elements to meet quarterly to share best practices on housing policies and programs for the adoption of their respective Housing Elements and General Plans. The group also shares in costs of studies, such as the countywide Nexus Study in order to establish Affordable Housing and Commercial Linkage Fees (CLF). The City of San Mateo adopted its CLF in 2016 through this group, charging new commercial developments to mitigate the impact on housing demand created by increasing jobs in the community.
The City has local funding sources that can support the preservation and development of affordable housing besides HUD. "Boomerang" funds, property taxes that were set aside for housing in the former Redevelopment Areas (RDA) have been pledged for housing. The City also collects loan repayments from loans made by the former RDA to assist acquisition, rehab or new construction of affordable housing.
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Rehabilitation Loan Program available to low-income homeowners in the City to allow them to preserve their existing affordability and stay safely in their homes The City's inclusionary Below Market Rate Program (BMR) requires new market rate housing to set-aside 15% of the units to be affordable. The program provides both rental and ownership units. Staff manages the regulatory agreements of these units and conducts regular monitoring to ensure the affordability is maintained.
The City continues to administer its First Time Homebuyer program. The affordability of these units is ensured through the resale restrictions and the City’s first right to purchase so the units are sold to new eligible buyers. The City budgets funds for additional subsidy, if needed, to ensure the affordability of assisted units.
The City also entered into a development agreement for two former RDA sites downtown that will include family rental units for households up to 80% AMI and a public parking garage. Referred to as the Kiku Crossing, the project is located at 480 E. Fourth Avenue with access to retail, restaurants and a Caltrain station 3 blocks away. The developer and the City decided to utilize the benefits of extra density provided by AB1763 which became law in Jan 2020 to revise the project from 164 to 225 units. The project received final planning approvals in Aug 2020, and executed the Development, Disposition and Loan Agreement. The City has committed $7.5 million in subsidy. Construction is expected to begin at throughout 2022.
The City updated its ADU program in 2018 and is working with 21 Elements to encourage the production of small units incorporated into single family properties. The City will adopt further program revisions in 2022-23.
Actions planned to reduce lead-based paint hazards
The City will continue to use its adopted procedures and guidelines to evaluate and reduce lead-based paint hazards as required for each eligible project performed using CDBG and HOME funding. This will apply to assisted acquisition, rehabilitation, the Minor Home Repair and Paint programs, and/or rehabilitation projects including Rebuilding Together Peninsula.
Actions planned to reduce the number of poverty-level families The actions to work toward eliminating poverty in San Mateo include:
Strengthen the economic base in order to create and retain job opportunities in San Mateo:
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Provide affordable housing: Complete development of 225 units of affordable housing at the Kiku Crossing project site.
Provide social services to help people reach self-sufficiency through public services grants.
Actions planned to develop institutional structure
Gaps previously identified in institutional structure included reduction in staffing due to severe budget reductions, limiting institutional capacity. This will continue to be a reality for San Mateo and other jurisdictions and nonprofit agencies as well. This requires more careful coordination in services and as well as administration of programs. The Countywide CDBG Cohort group is an example of how staff from several cities coordinates public service agreements and monitoring in order to streamline the process. During the upcoming year the group will continue to share best practices and identify program areas that can be streamlined.
Actions planned to enhance coordination between public and private housing and social service agencies
The City will continue to collaborate with public and private housing developers as it manages its ongoing BMR program and manages new subsidized housing projects. In City sponsored affordable housing projects, it is expected that services are provided to the occupants such as transportation subsidy and information, after school programs, social activities, information and referral to other services including health, credit and food and clothing. The community is fortunate that these agencies are very well connected already, and the City assists when it can to strengthen the networks.
Discussion
Housing Preferences and Distribution
In light of the huge response, usually resulting in hundreds of applications for affordable housing projects, San Mateo adopted its Marketing Policies for Affordable Housing to establish a fair and effective process to lease rental units, and sell ownership units to new eligible buyers. The policy establishes household size priorities for bedroom sizes and a local preference for people who either live or work in San Mateo. The locality preference is a result of the City’s desire to prioritize local funds for local residents and to reduce commutes and resulting traffic congestion for those who work in the City. The City has analyzed the racial/ethnic make-up of San Mateo using census data and compared it to the local region, defined as the County of San Mateo, and found no material differences in racial/ethnic percentages, therefore determined that this policy does not have a disparate impact on any minority group. This preference does not apply if a particular funding source prohibits a local preference.
The City has provided subsidies for a variety of housing types including rental, ownership, transitional and supportive housing units in a variety of locations and for a range of income levels, in an effort to 72 of 250
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serve as many households as possible. This is extremely challenging in a city of only nine square miles in size with one of the highest land and housing costs in the nation. Despite these challenges, only 26% of the subsidized housing in San Mateo is located in the CDBG Priority Neighborhood, which consists of the lowest income households and highest percentage of minorities. This planning plus the local preference provides residents opportunities to live in a variety of neighborhoods citywide. This is further assisted by the fact that all private developments, regardless of location, provide inclusionary units which results in advancing a variety of housing choices for community members. 73 of 250
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Program Specific Requirements
AP-90 Program Specific Requirements - 91.420, 91.220(l)(1,2,4) Introduction
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.
1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0
5. The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% 74 of 250
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Discussion
The City utilizes 100% of its CDBG funds for eligible activities that assist low- and moderate-income households through direct services as well as improvements to the CDBG Priority Neighborhoods.
The CDBG grant funds plus annual program income from loan repayments are consistently allocated and spent in a timely manner to maximize assistance to the community. However, it is expected that there will be delays in delivering services, completing projects, and drawing down funds due to the COVID-19 pandemic.
The three-year period for calculating CDBG benefit is 2021, 2022, and 2023. 75 of 250
CITY OF SAN MATEO
3 2
8 6
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: CONSENT CALENDAR File ID: 22-6073 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Finance Department
MEETING DATE: May 02, 2022
SUBJECT:
Temporary Accounting Services – Agreement
RECOMMENDATION:
Approve an agreement with Maze & Associates for temporary accounting services in the amount of $144,115 to support implementation of the enterprise resource planning system and implementation of Governmental Accounting Standards Board Statement No. 87, and authorize the Finance Director to execute the agreement in substantially the form presented.
BACKGROUND:
In February 2022, the City Council approved a series of agreements with various vendors to implement the new enterprise resource planning (ERP) system, which began in March 2022 and is projected to be completed by July 2023. ERP implementation requires substantial staff resources, and the City does not have sufficient resources to successfully implement the ERP and maintain current service levels, including completion of the year-end audit and Governmental Accounting Standards Board Statement No. 87, which is required to be implemented in fiscal year 2021-22. The current labor market for finance professionals is very limited, so temporary staffing resources will be obtained through multiple sources, including temporary staffing firms and retired annuitants. Based on the foregoing, staff recommends approval of the proposed agreement for temporary accounting services with Maze and Associates.
BUDGET IMPACT:
No additional budget appropriations are anticipated to be needed throughout the duration of the ERP implementation, as the City should have offsetting vacancy savings across non-safety operations.
ENVIRONMENTAL DETERMINATION:
This agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Agreement
STAFF CONTACT
Rich Lee, Director, Finance
[email protected]
(650) 522-7102
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AGREEMENT WITH MAZE & ASSOCIATES
FOR ACCOUNTING SERVICES
FOR
TEMPORARY SUPPORT DURING ERP IMPLEMENTATION, GASB 87 IMPLEMENTATION, AND YEAR-END
CLOSING SUPPORT
This Agreement, made and entered into this day of _________ 2022, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and MAZE & ASSOCIATES, a corporation ("CONTRACTOR"), whose address is 3478 Buskirk Avenue, Suite 215, Pleasant Hill, CA 94523.
RECITALS:
A. CITY desires certain accounting services hereinafter described.
B. CITY desires to engage CONTRACTOR to provide these accounting services by reason of its qualifications and experience for performing such services and CONTRACTOR has offered to provide the required services on the terms and in the manner set forth herein.
NOW, THEREFORE, IT IS AGREED as follows:
SECTION 1 - SCOPE OF SERVICES
.
The scope of services to be performed by CONTRACTOR under this Agreement is as described in Exhibit A to this Agreement, which is attached and incorporated by reference.
SECTION 2 - DUTIES OF CONTRACTOR
CONTRACTOR shall be responsible for the professional quality, technical accuracy and coordination of all work furnished by CONTRACTOR under this Agreement. CONTRACTOR shall, without additional compensation, correct or revise any errors or deficiencies in its work.
CONTRACTOR represents that it is qualified to furnish the services described under this Agreement.
CONTRACTOR shall be responsible for employing or engaging all persons necessary to perform the services of CONTRACTOR.
CONTRACTOR agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.
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SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project.
CITY shall examine documents submitted by CONTRACTOR and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of CONTRACTOR'S work.
SECTION 4 - TERM
The services to be performed under this Agreement shall commence on April 1, 2022 and be completed on or about December 31, 2022.
SECTION 5 - PAYMENT
Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay CONTRACTOR a fee not to exceed the amount of $144,115, pursuant to rates stated in Exhibit B, attached and incorporated by reference.
SECTION 6 - TERMINATION
Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspend work on the Project for any reason, upon ten (10) days' written notice to CON TRACTOR. CONTRACTOR agrees to cease all work under this Agreement upon receipt of said written notice.
SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents prepared by CONTRACTOR in the performance of this Agreement are and shall be the property of CITY, whether the project for which they are made is executed or not.
SECTION 8 - CONFIDENTIALITY
All reports and documents prepared by CONTRACTOR in connection with the performance of this Agreement are confidential until released by CITY to the public. CONTRACTOR shall not make any such documents or information available to any individual or organization not employed by CONTRACTOR or CITY without the written consent of CITY before any such release.
SECTION 9 - INTEREST OF CONTRACTOR
CONTRACTOR covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.
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SECTION 10 - CONTRACTOR'S STATUS
It is expressly agreed that in the performance of the services required under this Agreement, CONTRACTOR shall at all times be considered an independent contractor as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONTRACTOR an agent or employee of CITY while providing services under this Agreement.
SECTION 11 - INDEMNITY
CONTRACTOR agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of CONTRACTOR’s performance of this Agreement, except for those claims arising out of CITY’s sole negligence or willful misconduct. CONTRACTOR agrees to defend City, its elected and appointed officials, employees, and agents against any such claims.
SECTION 12 - INSURANCE
Contractor shall procure and maintain for the duration of the contract the insurance specified in Exhibit C to this Agreement
SECTION 13 - NONASSIGNABILITY
Both parties hereto recognize that this Agreement is for the personal services of CONTRACTOR and cannot be transferred, assigned, or subcontracted by CONTRACTOR without the prior written consent of CITY.
SECTION 14 - RELIANCE UPON SKILL OF CONTRACTOR
It is mutually understood and agreed by and between the parties hereto that CONTRACTOR is skilled in the performance of the work agreed to be done under this Agreement and that CITY relies upon the skill of CONTRACTOR to do and perform the work in the most skillful manner, and CONTRACTOR agrees to thus perform the work. The acceptance of CONTRACTOR's work by CITY does not operate as a release of CONTRACTOR from said obligation.
SECTION 15 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.
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SECTION 16 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this provision that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.
SECTION 17 - NON-DISCRIMINATION
CONTRACTOR warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither CONTRACTOR nor any of its subcontractors shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.
SECTION 18 - MEDIATION
Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the State Mediation and Conciliation Service, or other agreed-upon service. The mediator shall be selected by a blind draw.
The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.
SECTION 19 - LITIGATION
CONTRACTOR shall testify at CITY's request if litigation is brought against CITY in connection with CONTRACTOR's services under this Agreement. Unless the action is brought by CONTRACTOR, or is based upon CONTRACTOR's wrongdoing, CITY shall compensate CONTRACTOR for preparation for testimony, testimony, and travel at CONTRACTOR's standard hourly rates at the time of actual testimony.
SECTION 20 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:
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To CITY: Rich Lee
City of San Mateo
330 W 20th Ave
San Mateo, CA 94403
To CONTRACTOR: Maze & Associates
Attn: Katherine Yuen Krisch
3478 Buskirk Ave
STE 215
Pleasant Hill, CA 94523
SECTION 21 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between CITY and CONTRACTOR and supersedes all prior negotiations, representations, and agreements, either written or oral.
This document may be amended only by written instrument, signed by both CITY and CONTRACTOR.
SECTION 22 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of California and, in the event of litigation, venue will be in the County of San Mateo.
[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, CITY OF SAN MATEO and Maze & Associates have executed this Agreement the day and year first above written.
CITY OF SAN MATEO
CONTRACTOR
Rich Lee
Finance Director
Date Timothy Krisch
Its Authorized Agent
Chief Executive Officer
If a Corporation, can be either 1)
President or 2) Vice President plus
an additional corporate officer
(i.e., Secretary, Treasurer) who
shall sign below.
Date
APPROVED AS TO FORM
ADDITIONAL CORPORATE
OFFICER
(if necessary per the above)
Linh P. Nguyen
Assistant City Attorney
Date Katherine Yuen Krisch
Vice President
Date
Attachments:
Exhibit A: Scope of Services
Exhibit B: Payment Rates
Exhibit C: Insurance Requirements
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T 925.930.0902
Accountancy Corporation F 925.930.0135
3478 Buskirk Avenue, Suite 215 E [email protected] Pleasant Hill, CA 94523 W mazeassociates.com
April 7, 2022
R
ich Lee
Finance Director
City of San Mateo
330 W. 20th Ave.
San Mateo, CA 94403
D
ear Rich:
W
e are pleased to confirm our understanding of the additional services we are to provide for the City of San Mateo. This serves as an addendum to our Consultant Agreement dated July 22, 2021 please refer to that contract for our general terms and conditions.
We w
ill continue to provide various accounting services for the City as deemed necessary up to 40 hours per week, from April 1, 2022 through September 30, 2022. The work is scheduled to be performed by Cindy Kato. Her billing rates for the above period are $110 per hour in April and $114 per hour from May to September.
I
n addition, we will provide the following services for the City as deemed necessary for the City, for the period April 1, 2022 through September 30, 2022:
• Support services for implementation of GASB 87. This task will be performed by Alex Lam at a r
ate of $145/hr.
• Support services for the fiscal year 2021-22 year-end audit. In addition to Cindy Kato and Alex L
am, Maria Munoz will also assist with this task at a rate of $160/hr.
T
he total contracted fees will not exceed $144,115 for the period outlined above.
T
hank you for your attention to this matter, and please contact me with any questions that you may have.
Y
ours very truly,
Maze &
Associates
R
ESPONSE:
T
his letter correctly sets forth the understanding of the City.
By
: ________________________________________
T
itle: ________________________________________
D
ate: ________________________________________
EXHIBIT A
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EXHIBIT B
FY22 Year-End Closing Assistance
2021 2022 2022 2022
Actual Estimated Hourly Estimated
Hours Hours Rate Project Cost
September Alex 10 15 145 2,175$
August Katherine 5 -
Maria 56 91.5 160 14,640
Alex 76 114 145 16,530
Senior Associate 8.5 12.75 120 1,530
July Maria 4 6 160 960
Alex 16 24 145 3,480
Senior Associate 2.5 3.75 120 450
178 267 39,765$
GASB 87 Implementation
Calculation Capitalization
of of Leases
Initial Initial that are
Evaluation Measurement above Threshold
Estimated Number of Leases 15 10 3
Hours per lease 2 5 10
30 50 30 110 Estimated Hours
145$ Alex's Hourly Rate
15,950$
Average
Number
Temporary Acccounting Support Hourly rate of Hours Monthly Cost April 110$ 130 14,300$ May 114 130 14,820 June 114 130 14,820 July 114 130 14,820 Aug 114 130 14,820 Sept 114 130 14,820 88,400$
Year-end closing assistance 39,765$
GASB 87 Implementation 15,950$
Temporary accounting support 88,400$
Total not to exceed amount 144,115$
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EXHIBIT C
INSURANCE REQUIREMENTS
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, including products -completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1 ), or if Contractor has no owned autos, hired, (Code 8) and non -owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limit s, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Professional Liability (Errors and Omissions): Insurance appropriate to the C ontractor’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate If the contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the contractor.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, and agents. Any insurance or self- insurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the Contractor’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City. 87 of 250
Waiver of Subrogation
Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless o f whether or not the City has received a waiver of subrogation endorsement from the insurer.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
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CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 7 Section Name: CONSENT CALENDAR File ID: 22-5961 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Public Works Department
MEETING DATE: May 2, 2022
SUBJECT:
Indian Springs Park Restrooms Remodel – Contract
RECOMMENDATION:
Adopt a Resolution to approve an alternative purchasing procedure to award a construction contract to Newton Construction, Inc. to remodel the restrooms at Indian Springs Park in the amount of $212,828.37; establish a contingency reserve in the amount of $22,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
BACKGROUND:
The Indian Springs Park restrooms are due for remodeling. Renovations are needed to replace old infrastructure and upgrade the facilities to comply with current accessibility standards required by the Americans with Disabilities Act (ADA).
In 2016, Public Works’ Facilities Division and the Parks and Recreation Department assessed the restrooms and developed a long-term plan for remodeling based on greatest need and available funding. Phase 1, 2, and 3 (Beresford and Los Prados, Martin Luther King, Bayside and Parkside) were remodeled in 2016-17. The park restrooms included in Phase 4 of the remodeling program are at Indian Springs, Casanova, and Fiesta Meadows. Phase 5 includes the Shoreview and Lakeshore.
The construction drawings for renovation of the Indian Springs Park restrooms were developed by Public Works in coordination with the Parks and Recreation Department. The scope of work includes the replacement of fixtures, partitions, flooring, wall finishes, lighting, and water fountain and painting. The City’s Building Division approved the construction drawings for a building permit in 2021, which were used as the basis for development of a fixed-price proposal utilizing a process called “job order contracting” (JOC). The JOC process includes a contract for a fixed term or maximum dollar value in which a contractor is selected based on a competitive bid to perform various and separate job orders in the future, during the life of the contract. The JOC contract serves as an "on call" contracting program that is procured through one umbrella or framework contract. The contract is competitively procured at the onset of the program using a unit price book (UPB), unit price list construction catalog, or custom list of construction prices as a basis for pricing in the procurement process. Each individual job order is then priced from that UPB and allows for rapid deployment of projects with a transparent pricing mechanism.
The JOC process is a competitive procurement method for construction services approved by the City Council by resolution on March 18, 2019, pursuant to San Mateo Municipal Code section 3.60.070(h)(3), which permits the use of procedures approved by the Council that are not set forth in the purchasing ordinance. Specifically, this process involves the development of a detailed project list, establishment of a firm price using a unit price book, and the selection of a pre- qualified construction contractor upon the City’s authorization to proceed, all by the JOC contractor.
In this case, a multi-step process was used to tentatively select Newton Construction, Inc. to perform the restroom 89 of 250
CITY OF SAN MATEO
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remodeling work, subject to Council approval. First, Sourcewell (formerly known as the National Joint Powers Alliance or NJPA) conducted a competitive proposal process to select The Gordian Group, Inc. (Gordian) to implement JOC on behalf of Sourcewell member agencies. Second, Gordian competitively bids and administers the JOC process with the use of Gordian’s unit pricing that will provide the best price to the City. This allows the City to complete required public improvements efficiently by eliminating the need to develop project specifications and eliminating solicitation of bids through a project-specific competitive bidding process. Here, Gordian used the JOC process to select Newton Construction, Inc. Newton, the low bidder, and is the pre-qualified contractor selected to construct the restroom project.
With contract approval, the procurement of materials would begin in May 2022, with construction in the fall of 2022 and completion before the spring of 2023. Staff recommends the contract award to Newton Construction, Inc. because of its experience and availability to perform construction services.
BUDGET IMPACT:
There is sufficient funding available in the Park Restroom Refurbishment Phase IV Project for the construction contract and contingency.
ENVIRONMENTAL DETERMINATION:
This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Proposed Resolution
Att 2 - Contract
STAFF CONTACT
Steve Wu, Project Manager II
[email protected]
(650) 522-7345
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2022)
APPROVING AN ALTERNATIVE PURCHASING PROCEDURE TO AWARD A CONSTRUCTION CONTRACT TO NEWTON CONSTRUCTION, INC. FOR THE INDIAN SPRINGS PARK RESTROOM REMODEL WHEREAS, San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve alternative purchasing procedures upon a finding that the alternative purchasing procedure is in the best interest of the City; and
WHEREAS, Sourcewell (formerly known as NJPA) conducted competitive bidding processes to select The Gordian Group, Inc. (Gordian) to implement Job Order Contracting on behalf of their member agencies; and WHEREAS, the Job Order Contracting process allows for an umbrella construction contract to cover various and separate job orders during the life of the contract, and is beneficial for renovation, remodeling, or alterations where many small project tasks will arise, but the timing, type, and quantity of work are unknown; and
WHEREAS, Sourcewell and Gordian have conducted competitive bidding to select contractors to perform Job Order Contracting based on Gordian’s Unit Price Book; and WHEREAS, utilizing Gordian’s Unit Price Book and contract allows the City to utilize set competitive prices without the need to develop project specifications and to solicit bids for each minor project tasks; and WHEREAS, the City approved Job Order Contracting as a competitive procurement method for construction services by resolution on March 18, 2019 upon findings that the Job Order Contracting process with Gordian is in the best interests of the City; and
WHEREAS, the Indian Springs Park Restroom Remodel project is designed and documented to be priced using Gordian’s Unit Price Book; and
WHEREAS, Newton Construction, Inc. was selected based on their experience and availability to perform construction services using Gordian’s Unit Price Book; and WHEREAS, based on these circumstances, staff has determined that this is the best price available because companies have submitted competitive bids.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY FINDS AND RESOLVES that:
1. In accordance with CEQA Guidelines Section 15301, this project is categorically exempt from CEQA as an “existing facility” because it consists of the renovation of an existing building involving negligible or no expansion of use.
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2. The Job Order Contracting process, as approved by City Council on March 18, 2019, utilizing Gordian’s contract and Unit Price Book to award a construction contract to Newton Construction, Inc. is in the best interests of the City because it offers the best price to the City and allows the City to complete the remodel of the restrooms at Indian Springs Park efficiently by eliminating the need to develop project specifications and eliminating solicitation of bids through a project specific competitive bidding process.
3. A construction contract is approved in the amount of $212,828.37 to Newton Construction, Inc. to remodel the restrooms at Indian Springs Park.
4. The Public Works Director is authorized to execute the contract on behalf of the City and issue change orders within the contingency amount.
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This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
CONTRACT FOR CONSTRUCTION
This Contract is by and between.
OWNER CONTRACTOR
The City of San Mateo
330 West 20th Street
San Mateo, California 94403
Newton Construction, Inc.
2436 Broad Street
San Luis Obispo, CA 93401
Owner and Contractor hereby agree as follows:
ARTICLE 1 - THE WORK
1.01 Work
A. Work includes all labor, materials, equipment, services, and documentation necessary to construct the Project defined herein. The Work may include related services such as testing, start-up, and commissioning, all as required by the Contract Documents.
B. The Contractor shall complete all Work as specified or indicated in the Contract Documents.
The Project is generally described as follows:
1. Indian Springs Park Restroom Remodel which includes site barriers; demolition and disposal; framing; plumbing; electric al; mechanical; new fixtures; new accessories; wall tile; flooring; painting; inspection; testing and closeout.
2. The Site of the W ork includes designated work areas described in greater detail in the Contract Documents but generally located at 313 W. 39th Avenue, San Mateo, California.
ARTICLE 2 - DEFINITIONS AND TERMINOLOGY
2.01 Defined Terms
A. Wherever used in the Bidding Requirements or Contract Documents, a term printed with initial capital letters, including the term’s singular and plural forms, will have the meaning indicated in the definitions below. In addition to terms specifically defined, terms with initial capital letters in the Contract Documents include references to identified articles and paragraphs, and the titles of other documents or forms.
1. Constituent of Concern —Asbestos, petroleum, radioactive materials, polychlorinated biphenyls (PCBs), hazardous waste, and any substance, product, waste, or other material of any nature whatsoever that is or becomes listed, regulated, or addressed pursuant to (a) the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. §§9601 et seq. (“CERCLA”); (b) the Hazardous Materials Transportation Act, 49 U.S.C. §§5501 et seq.; (c) the Resource Conservation and Recovery Act, 42 U.S.C. §§6901 et se q. (“RCRA”); (d) the Toxic Substances Control Act, 15 U.S.C. §§2601 et seq.; (e) the Clean Water Act, 33 U.S.C. §§1251 et seq.; (f) the Clean Air Act, 42 U.S.C. §§7401 et seq.; or (g) any other federal, state, or local statute, law, rule, regulation, ordinance, resolution, code, order, or decree regulating, relating to, or 93 of 250
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imposing liability or standards of conduct concerning, any hazardous, toxic, or dangerous waste, substance, or material.
2. Hazardous Environmental Condition — The presence at the Site of Constituents of Concern in such quantities or circumstances that may present a danger to persons or property exposed thereto. The presence at the Site of materials that are necessary for the execution of the Work, or that are to be incorporated in the Work , and that are controlled and contained pursuant to industry practices, Laws and Regulations, and the requirements of the Contract, does not establish a Hazardous Environmental Condition.
3. Resident Project Representative - The authorized representative of Owner assigned to assist Owner at the Site. As used herein, the term Resident Project Representative or “RPR” includes any assistants or field staff of Resident Project Representative. The RPR for this project is:
a. Steve Wu, City of San Mateo
2.02 Terminology
A. The words and terms discussed in the following paragraphs are not defined but, when used in the Bidding Requirements or Contract Documents, have the indicated meaning.
B. Intent of Certain Terms or Adjectives:
1. The Contract Documents include the terms “as allowed,” “as approved,” “as ordered,” “as directed” or terms of like effect or import to authorize an exercise of professional judgment by Owner, Engineer, or Architect. In addition, the adjectives “reasonable,” “suitable,” “acceptable,” “proper,” “satisfactory,” or adjectives of like effect or import are used to describe an action or determination of Engineer as to the Work. It is intended that such exercise of professional judgment, action, or determination will be solely to evaluate, in general, the Work for compliance with the information in the Contract Documents and with the design concept of the Project as a functioning whole as shown or indicated in the Contract Documents (unless there is a specific statement indicating otherwise). The use of any such term or adjective is not intended to and shall not be effective to assign to Engineer any duty or authority to supervise or direct the performance of the Work, or any duty or authority to undertake responsibility contrary to the provisions of any provision of the Contract Documents.
C. Day:
1. The word “day” means a calendar day of 24 hours measured from midnight to the next midnight.
D. Defective:
1. The word “defective,” when modifying the word “Work,” refers to Work that is unsatisfactory, faulty, or deficient in that it:
a. does not conform to the Contract Documents; or
b. does not meet the requirements of any applicable inspection, reference standard, test, or approval referred to in the Contract Documents; or c. has been damaged prior to Engineer’s recommendation of final payment (unless responsibility for the protection thereof has been assumed by Owner at Substantial Completion.
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This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
E. Furnish, Install, Perform, Provide:
1. The word “furnish,” when used in connection with services, materials, or equipment, shall mean to supply and deliver said services, materials, or equipment to the Site (or some other specified location) ready for use or installation and in usable or operable condition.
2. The word “install,” when used in connection with services, materials, o r equipment, shall mean to put into use or place in final position said services, materials, or equipment complete and ready for intended use.
3. The words “perform” or “provide,” when used in connection with services, materials, or equipment, shall mean to f urnish and install said services, materials, or equipment complete and ready for intended use.
4. If the Contract Documents establish an obligation of Contractor with respect to specific services, materials, or equipment, but do not expressly use any of the f our words “furnish,” “install,” “perform,” or “provide,” then Contractor shall furnish and install said services, materials, or equipment complete and ready for intended use.
F. Unless stated otherwise in the Contract Documents, words or phrases that have a well- known technical or construction industry or trade meaning are used in the Contract Documents in accordance with such recognized meaning.
2.03 Contract Documents Defined
A. The Contract Documents consist of the following documents:
1. This Contract.
2. Performance bond.
3. Payment bond.
4. Exhibits to this Contract (enumerated as follows):
a. Exhibit A - Contractor’s Proposal
b. Exhibit B – Insurance Requirements for Construction Contracts.
5. National Joint Powers Alliance - Book 2: IQCC Standard Terms and Conditions and Contract General Conditions.
6. National Joint Powers Alliance - Book 3: Task Catalog.
7. National Joint Powers Alliance Book 4: Technical Specifications.
8. The following which may be delivered or issued on or after the Effective Date of the Contract:
a. Work Change Directives.
b. Change Orders.
c. Field Orders.
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This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
ARTICLE 3 - CONTRACT DOCUMENTS
3.01 Intent of Contract Documents
A. It is the intent of the Contract Documents to describe a functionally complete project. The Contract Documents do not indicate or describe all the Work required to complete the Project. Additional details required for the correct installation of selected products are to be provided by the Contractor and coordinated with the Owner and RPR. This Contract supersedes prior negotiations, representations, and agreements, whether written or oral.
The Contract Documents are complementary; what is required by one part of the Contra ct Documents is as binding as if required by other parts of the Contract Documents.
B. During the performance of the Work and until final payment, Contractor and Owner shall submit all matters in question concerning the requirements of the Contract Documents or relating to the acceptability of the Work under the Contract Documents to the RPR. RPR will be the initial interpreter of the requirements of the Contract Documents, and judge of the acceptability of the Work thereunder.
C. RPR will render a written clarification, interpretation, or decision on the issue submitted, or initiate a modification to the Contract Documents.
D. Contractor, and its subcontractors and suppliers, shall not have or acquire any title to or ownership rights to any of the Drawings, Specifications, or other documents (including copies or electronic media editions) prepared by RPR or its consultants.
3.02 Reporting and Resolving Discrepancies
A. Reporting Discrepancies:
1. Contractor’s Verification of Figures and Field Measurements : Before undertaking each part of the Work, Contractor shall carefully study the Contract Documents, and check and verify pertinent figures and dimensions therein, particularly with respect to applicable field measurements. Contractor shall promptly report in writing to Engineer any conflict, error, ambiguity, or discrepancy that Contractor discovers, or has actual knowledge of, and shall not proceed with any Work affected thereby until the conflict, error, ambiguity, or discrepancy is resolved, by a clarification or interpretation by Engineer, or by an amendment or supplement to the Contract Documents.
2. Contractor’s Review of Contract Documents: If, before or during the performance of the Work, Contractor discovers any conflict, error, ambiguity, or discrepancy within the Contract Documents, or between the Contract Documents and (a) any applicable Law or Regulation, ( b) actual field conditions, (c) any standard specification, manual, reference standard, or code, or (d) any instruction of any Supplier, then Contractor shall promptly report it to Engineer in writing. Contractor shall not proceed with the Work affected th ereby (except in an emergency as required by Paragraph 7.15) until the conflict, error, ambiguity, or discrepancy is resolved, by a clarification or interpretation by Engineer, or by an amendment or supplement to the Contract Documents issued pursuant to Paragraph 11.01.
3. Contractor shall not be liable to Owner or Engineer for failure to report any conflict, error, ambiguity, or discrepancy in the Contract Documents unless Contractor had actual knowledge thereof.
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B. Resolving Discrepancies:
1. Except as may be oth erwise specifically stated in the Contract Documents, the provisions of the Contract Documents shall take precedence in resolving any conflict, error, ambiguity, or discrepancy between such provisions of the Contract Documents and:
a. the provisions of any standard specification, manual, reference standard, or code, or the instruction of any Supplier (whether or not specifically incorporated by reference as a Contract Document); or
b. the provisions of any Laws or Regulations applicable to the performance of the Work (unless such an interpretation of the provisions of the Contract Documents would result in violation of such Law or Regulation).
2. When a conflict exists between drawings or between drawings and details, the more stringent of the two shall prevail. Whe n a conflict exists between two specifications, the more stringent of the two shall prevail.
3. In the event of a conflict that cannot be resolved by interpreting the Contract Documents as a single, integrated document and giving effect to each provision therein, the Contract Document higher in precedence shall control and supersede the Contract Documents lower in precedence in accordance with the following listing arranged from the highest to the lowest in precedence:
a. Change Order.
b. Addenda.
c. Contract.
d. Technical Specifications included as an Exhibit to this Contract. e. Drawings included as an Exhibit to this Contract.
f. Owner Standard Specifications.
g. Owner Standard Drawings.
h. National Joint Powers Alliance Book 4: Technical Specifications. i. National Joint Powers Alliance - Book 2: IQCC Standard Terms and Conditions and Contract General Conditions.
j. The provisions of any standard specification, manual, reference standard, or code, or the instruction of any Supplier (whether or not specifically incorporated by reference as a Contract Document).
k. The provisions of any Laws or Regulations applicable to the performance of the Work (unless such an interpretation of the provisions of the Contract Documents would result in violation of such Law or Regulation).
l. Notice to Bidder.
m. Instruction to Bidder.
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ARTICLE 4 - CONTRACT TIMES
4.01 Contract Times
A. The Work will be substantially completed within 365 days after the Effective Date of the Contract and completed and ready for final payment within 395 days after the Effective Date of the Contract.
4.02 Liquidated Damages
A. Contractor and Owner recognize that time is of the essence in the performance of the Contract, and that Owner will incur damages if Contractor does not complete the Work according to the requirements of Paragraph 4.01. Because such damages for delay would be difficult and costly to determine and the parties agree that $1000 per day is a reasonable approximation of the Owner ’s damages , Owner and Contractor agree that as liquidated damages for delay (but not as a penalty) Contractor shall pay Owner $1000 for each day that expires after the Contract Time for substantial completion.
4.03 Delays in Contractor’s Progress
A. If Owner, RPR, or anyone for whom Owner is responsible, delays, disrupts, or interferes with the performance or progress of the Work, then Contractor shall be entitled to an equitable adjustment in the Contract Times and Contract Price . Contractor’s entitlement to an adjustment of the Contract Times is conditioned on such adjustment being essential to Contractor’s ability to complete the Work within the Contract Times.
B. Contractor shall not be entitled to an adjustment in Contract Price or Contract Times for delay, disruption, or interference caused b y or within the control of Contractor or their subcontractors or suppliers.
C. If Contractor’s performance or progress is delayed, disrupted, or interfered with by unanticipated causes not the fault of and beyond the control of Owner, Contractor, and those for which they are responsible, then Contractor shall be entitled to an equitable adjustment in Contract Times.
D. Contractor shall not be entitled to an adjustment in Contract Price or Contract Times for any delay, disruption, or interference if such delay is concurrent with a delay, disruption, or interference caused by or within the control of Contractor or Contractor’s subcontractors or suppliers.
4.04 Progress Schedules
A. Contractor shall develop a progress schedule and submit to the RPR for review and comment before starting W ork on the Site. The Contractor shall modify the schedule in accordance with the comments provided by the RPR.
B. The Contractor shall update and submit the progress schedule to the RPR each month. The Owner may withhold payment if the Contractor fails to submit the schedule.
ARTICLE 5 - CONTRACT PRICE
5.01 Payment
A. Owner shall pay Contractor in accordance with the Contract Documents , the lump sum amount of $212,828.37 for all Work.
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B. For any additional Work authorized by Owner, Owner sh all pay Contractor in an amount equal to the total of all extended prices for actual Work completed . The extended price is determined by multiplying the unit price in the National Joint Powers Alliance - Book 3: Task Catalog times the actual quantity of th at Work item completed . Actual quantities installed will be determined by the RPR.
ARTICLE 6 - BONDS AND INSURANCE
6.01 Bonds
A. Before starting Work, Contractor shall furnish a performance bond and a payment bond from surety companies that are duly licensed or authorized to issue bonds in the required amounts in the jurisdiction in which the Project is located . Each bond shall be in an amount equal to the Contract Price, as security for the faithful performance and payment of all of Contractor’s obligations under the Contract . These bonds shall remain in effect until the completion of the correction period specified in Paragraph 7.12 but, in any case, not less tha n one year after the date when final payment becomes due.
B. Performance by Sureties. In the event of any termination, Owner shall immediately give written notice to Contractor and Contractor’s sureties, and the sureties shall have the right to take over and perform the Contract, provided, however, that if the sureties, within five days after giving them notice of said termination, do not give Owner written notice of their intention to take over the performance thereof within five days after notice, Owner may take over the work and prosecute the same to completion, by contract or by any other method it may deem advisable, for the account, and at the expense of Contractor, and the sureties shall be liable to Owner for any excess cost or damages occasioned Owner thereby; and, in such event, Owner may, without liability for so doing, take possession of, and utilize in completing the work, such materials, appliances, plant and other property be longing to Contractor as may be on the site of the work and necessary therefore
6.02 Insurance
A. The Contractor shall procure and maintain the insurance specified in the Exhibit B of this Contract for the greater of (1) the duration of the contract plus a period of five (5) years after completion of the Project or (2) the duration shown in Exhibit B.
ARTICLE 7 - CONTRACTOR’S RESPONSIBILITIES
7.01 Supervision and Superintendence
A. Contractor shall supervise and direct the Work competently and efficiently, devoting such attention thereto and applying such skills and expertise as may be necessary to perform the Work in accordance with the Contract Documents. Contractor shall be solely responsible for the means, methods, techniques, sequences, safety, and procedures of construction.
B. Contractor shall assign a competent resident superintendent who is to be present at all times during the execution of the Work. This resident superintendent shall not be replaced without written notice to and approval by the Owner and RPR except under extraordinary circumstances.
C. Contractor shall at all times maintain good discipline and order at the Site. 99 of 250
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D. Except as otherwise required for the safety or protection of persons or the Work or property at the Site or adjacent thereto, and except as otherwise stated in the Contract Documents , all Work at the Site shall be performed during regular working hours, Monday through Friday.
7.02 Other Work at the Site
A. In addition to and apart from the Work of the Contractor, other work may occur at or adjacent to the Site. Contractor shall take reasonable and customary measures to avoid damaging, delaying, disrupting, or interfering with the work of Owner, any other contractor, or any utility owner performing other work at or adjacent to the Site.
7.03 Services, Materials, and Equipment
A. Unless otherwise specified in the Contract Documents, Contractor shall provide and assume full responsibility for all services, materials, equipment, labor, transportation, construction equipment and machinery, tools, appliances, fuel, power, light, heat, telephone, water, sanitary facilities, temporary facilities, and all other facilities and incidentals necessary for the performance, testing, start up, and comp letion of the Work, whether or not such items are specifically called for in the Contract Documents.
B. All materials and equipment incorporated into the Work shall be new, of good quality and shall be stored, applied, installed, connected, erected, protected , used, cleaned, and conditioned in accordance with instructions of the applicable supplier, except as otherwise may be provided in the Contract Documents.
7.04 Subcontractors and Suppliers
A. Contractor may retain subcontractors and suppliers for the performance of parts of the Work acceptable to Owner, provided that no work may be performed by a subcontractor who is debarred pursuant to Labor Code Sections 1777.1 or 1777.7.
7.05 Quality Management
A. Contractor is fully responsible for the managing quality t o ensure W ork is completed in accordance with the Contract Documents.
7.06 Licenses, Fees and Permits
A. Contractor shall pay all license fees and royalties and assume all costs incident to performing the Work or the incorporation in the Work of any invention, des ign, process, product, or device which is the subject of patent rights or copyrights held by others.
B. Contractor shall obtain and pay for all construction permits and licenses unless otherwise provided in the Contract Documents.
7.07 Laws and Regulations; Taxes
A. Contractor shall give all notices required by and shall comply with all local, state, and federal Laws and Regulations applicable to the performance of the Work . Except where otherwise expressly required by applicable Laws and Regulations , neither Owner no r RPR shall be responsible for monitoring Contractor’s compliance with any Laws or Regulations.
B. Contractor shall bear all resulting costs and losses, and shall indemnify and hold harmless Owner and RPR , and the officers, directors, members, partners, emplo yees, agents, consultants, and subcontractors of each and any of them from and against all claims, costs, 100 of 250
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losses, and damages if Contractor performs any Work or takes any other action knowing or having reason to know that it is contrary to Laws or Regulations.
C. Contractor shall pay all applicable sales, consumer, use, and other similar taxes Contractor is required to pay in accordance with Laws and Regulations.
D. In accordance with Public Contract Code Section 7103.5, the contractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or und er the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This a ssignment shall be made and become effective at the time the awarding body tenders final payment to the contractor, without further acknowledgment by the parties.
E. Contractor shall give notice of hazardous materials and certain changed conditions in jobs involving trenching more than four feet deep.
F. In accordance with Labor Code Section 1773.2, contractor will make travel and subsistence payments as required by statute.
G. In accordance with Labor Code Section 1771, contractor must pay prevai ling wages. The prevailing wage scale as determined by the Director of Industrial Relations of the State of California, in force o n the day the bid was announced, will be the minimum paid to all craftsmen and laborers working on this project. Contractor shall also require an y subcontractors who work or provid e any services related to the project to pay all persons performing labor or rendering service under said subcontract or other arrangement at least the general prevailing rate of wages, determined as set forth herein for the respective crafts and employments, including such wages for holiday and overtime work. A copy of the correct determination will be posted at the job site. It is understood that it is the responsibility of Contractor to determine the correct scale. Copies of the prevailing wage rates are on file at the City Clerk’s office; however, errors or defects in the materials in the City Clerk’s office will not excuse a bid der’s failure to comply with the actual scale then in force. In a ccordance with Labor Co de Section 1775, the statutory provisions for failure to pay prevailing wages will be enforced.
H. In accordance with Labor Code Section 1776, contractor must comply with the statutory requirements relating to certified copies of payroll records.
I. In accordance with L abor Code Section 1777.5, contractor must comply with the statutory requirements relating to the employment of apprentices.
J. In accordance with Labor Code Section 1810, eight hours labor constitutes a legal day’s work.
Contractor shall not require more than eight hours’ labor in a day and 40 hours in a calendar week from any person employed by Contractor in the performance of such work unless such excess work is compensated for at not less than one and one-half times the basic rate of pay.
Contractor shall forfeit as a penalty to Owner the sum of $25.00 for each laborer, workman, or mechanic employed in the execution of this contract by Contractor, or by any subcontractor, for each calendar day during which such laborer, workman, or mechanic is required or permitted to labor more than eight hours in any calendar day and 40 hours in any one calendar week in violation of t he provisions of Section 1810 and 1816, inclusive, of the Labor Code of the State of California.
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K. In accordance with Labor Code Section 1813, the statutory provisions for penalties for failure to comply with wage and hour laws will be enforced.
L. In accordance with Labor Code Section 1860, the contractor must secure the payment of workers’ compensation to its employees.
M. In accordance with Labor Code Section 6705, the contractor must submit a detailed plan of the shoring and bracing for trenches five feet deep or more for contracts in excess of $25,000.
N. In accordance with L abor Code Sections 1725.5 and 1771.1, all contractors and subcontractors must be registered with the Department of Industrial Relations. In accordance with Labor Code Section 1771.4, the contractor must post job site notices as required by regulation and this project will be subject to compliance monitoring an d enforcement by the Department of Industrial Relations.
7.08 Record Documents
A. Contractor shall maintain one printed record copy of all Drawings, Specifications, Addenda, Change Orders, Work Change Directives, Field Orders, written interpretations and clarifications, and approved shop drawings in a safe place at the Site . Contractor shall annotate them to show changes made dur ing construction. Contractor shall deliver these record documents to RPR upon completion of the Work.
7.09 Safety and Protection
A. Contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the Work.
B. Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury, or loss to:
1. All persons on the Site or who may be affected by the Work;
2. All the Work and materials and equipment to be incorporated therein, whether in storage on or off the Site; and
3. Other property at the Site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, other work in progress, utilities, and underground facilities not designated for removal, relocation, or replacement in the course of construction.
C. All damage, injury, or loss to any property caused, directly or indirectly, in whole or in part, by Contractor, or anyone for whose acts the Contractor may be liable, shall be remedied by Contractor at its expense (except damage or loss attributable to the fault of Contract Documents or to the acts or omissions of Owner or RPR and not attributable, directly or indirectly, in whole or in part, to the fault or negligence of Contractor).
D. Contractor shall be responsible for coordinating any exchange of material safety data sheets or other hazard communication information required to be made available to or exchanged between or among employers at the Site in accordance with Laws or Regulations.
E. In emergencies affecting the safety or protection of persons or the Work or property at the Site or adjacent thereto, Contractor shall act to prevent threatened damage, injury, or loss.
Contractor shall give RPR prompt written noti ce if Contractor believes that any significant changes in the Work or variations from the Contract Documents have been caused thereby or are required as a result thereof. If RPR determines that a change in the Contract 102 of 250
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Documents is required because of the action taken by Contractor in response to such an emergency, a Work Change Directive or Change Order will be issued.
7.10 Shop Drawings, Samples, and Other Submittals
A. Contractor shall review and coordinate the shop drawing and samples with the requirements of the Work and the Contract Documents and shall verify all related field measurements, quantities, dimensions, specified performance and design criteria, installation requirements, materials, catalog numbers, and similar information.
B. Each submittal shall bear a stamp or specific written certification that Contractor has satisfied Contractor’s obligations under the Contract Documents with respect to Contractor’s review of that submittal, and that Contractor approves the submittal.
C. With each submittal, Contractor shall give RPR specific written notice, in a communication separate from the submittal, of any variations that the shop drawing or sample may have from the requirements of the Contract Documents.
D. RPR will provide timely review of shop drawings and samples.
E. RPR’s review and approval will not extend to means, methods, techniques, sequences, or procedures of construction or to safety precautions or programs.
F. RPR’s review and approval of a separate item does not indicate approval of the assembly in which the item functions.
G. Contractor shall make corrections required by RPR and shall return the required number of corrected copies of shop drawings and submit, as required, new samples for review and approval. Contractor shall direct sp ecific attention in writing to revisions other than the corrections called for by RPR on previous submittals.
H. Shop drawings are not Contract Documents.
7.11 Warranties and Guarantees
A. Contractor warrants and guarantees to Owner that all Work will be in accordance with the Contract Documents and will not be defective . RPR and its officers, directors, members, partners, employees, agents, consultants, and subcontractors shall be entitled to rely on Contractor’s warranty and guarantee.
7.12 Correction Period
A. If within one year after the date of substantial completion, any Work is found to be defective, or if the repair of any damages to the Site, adjacent areas that Contractor has arranged to use through construction easements or otherwise, and other adjacent areas used by Contractor as permitted by Laws and Regulations, is found to be defective, then Contractor shall promptly and without cost to Owner, correct such defective Work.
7.13 Indemnification
A. To the fullest extent permitted by Laws and Regulations , and in addition to any other obligations of Contractor under the Contract or otherwise, Contractor shall indemnify and hold harmless Owner and RPR, and the officials, employees, and agents, of each and any of them from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of RPR , architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to the performance of 103 of 250
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the Work. Contractor will defend Owner, its elected and appointed officials, employees, and agents against any such claims. However, this provision does not apply to claims, loss, liability, damage, or expense arising from the sole neglige nce or willful misconduct of the Owner
ARTICLE 8 - OWNER’S RESPONSIBILITIES
8.01 Owner’s Responsibilities
A. Except as otherwise provided in the Contract Documents , Owner shall issue all communications to Contractor through RPR.
B. Owner shall make payments to Contractor as provided in this Contract.
C. Owner shall provide Site and easements required to construct the Project.
D. If Owner intends to contract with others for the performance of other work at or adjacent to the Site, unless stated elsewhere in the Contract Documents, Owner shall have sole authority and responsibility for such coordination.
E. The Owner shall be responsible for performing inspections and tests required by applicable codes.
F. The Owner shall not supervise, direct, or have co ntrol or authority over, nor be responsible for, Contractor’s means, methods, techniques, sequences, or procedures of construction, or the safety precautions and programs, or for any failure of Contractor to comply with Laws and Regulations applicable to the performance of the Work. Owner will not be responsible for Contractor’s failure to perform the Work in accordance with the Contract Documents.
G. While at the Site, Owner ’s employees and representatives shall comply with the specific applicable requirements of Contractor’s safety programs of which Owner has been informed.
H. Owner shall furnish copies of any applicable Owner safety programs to Contractor.
I. In accordance with Public Contract Code Section 9201, Owner shall give contractor timely notification of the receipt of any third-party claims relating to the contract.
ARTICLE 9 - RPR’S STATUS DURING CONSTRUCTION
9.01 RPR’s Status
A. RPR will be Owner’s representative during construction. The duties and responsibilities and the limitations of authority of RPR as Owner’s representative during construction are set forth in this Contract.
B. Neither RPR’s authority or responsibility under this Article 9 or under any other provision of the Contract, nor any decision made by RPR in good faith either to exercise or not exercise such authority or responsibility or the undertaking, exercise, or performance of any authority or responsibility by RPR , shall create, impose, or give rise to any duty in contract, tort, or otherwise owed by RPR to Contractor, any subcontractor, any supplier, any other individual or entity, or to any surety for or employee or agent of any of them.
C. RPR will make visits to the Site at intervals appropriate to the various stages of construction.
RPR will not be required to make exhaustive or continuous i nspections on the Site to check the quality or quantity of the Work.
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D. RPR has the authority to reject Work if Contractor fails to perform Work in accordance with the Contract Documents.
E. RPR will render decisions regarding the requirements of the Contract Documents and judge the acceptability of the Work.
F. RPR will not supervise, direct, control, or have authority over or be responsible for Contractor’s means, methods, techniques, sequences, or procedures of construction, or the safety precautions and programs, or for any failure of Contractor to comply with Laws and Regulations applicable to the performance of the Work . RPR will not be responsible for Contractor’s failure to perform the Work in accordance with the Contract Documents.
ARTICLE 10 - CHANGES IN THE WORK
10.01 Authority to Change the Work
A. Without invalidating the Contract and without notice to any surety, Owner may, at any time or from time to time, order additions, deletions, or revisions in the Work.
10.02 Change Orders
A. Owner and Contractor shall execute appropriate Change Orders covering:
1. Changes in the Contract Price or Contract Times which are agreed to by the parties, including any undisputed sum or amount of t ime for Work actually performed in accordance with a Work Change Directive;
2. Changes in the Work which are: (a) ordered by Owner or (b) agreed to by the parties or (c) resulting from the RPR’s decision, subject to the need for RPR ’s recommendation if the change in the Work involves the design (as set forth in the Drawings, Specifications, or otherwise), or other engineering or technical matters; and
3. Changes in the Contract Price or Contract Times or other changes which embody the substance of any final binding results under Article 12.
B. If the provisions of any bond require notice to be given to a surety of any change affecting the general scope of the Work or the provisions of the Contract Documents (including, but not limited to, Contract Price or Contract T imes), the giving of any such notice will be Contractor’s responsibility. The amount of each applicable bond will be adjusted to reflect the effect of any such change.
ARTICLE 11 - DIFFERING SUBSURFACE OR PHYSICAL CONDITIONS
11.01 Differing Conditions Process
A. If Contractor believes that any subsurface or physical condition including but not limited to utilities or other underground facilities that are uncovered or revealed at the Site either differs materially from that shown or indicated in the Contract Documents or is of an unusual nature, and differs materially from conditions ordinarily encountered and generally recognized as inherent in Work of the character provided for in the Contract Documents then Contractor shall, promptly after becoming aware thereof and before furt her disturbing the subsurface or physical conditions or performing any Work in connection therewith (except in an emergency), notify Owner and RPR in writing about such condition. Contractor shall not further disturb such condition or perform any Work in c onnection therewith (except with 105 of 250
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respect to an emergency) until receipt of a written statement permitting Contractor to do so.
B. After receipt of written notice, RPR will promptly:
1. Review the subsurface or physical condition in question;
2. Determine necessity for Owner obtaining additional exploration or tests with respect to the condition;
3. Determine whether the condition falls within the differing site condition as stated herein;
4. Obtain any pertinent cost or schedule information from Contractor;
5. Prepare recommendations to Owner regarding the Contractor’s resumption of Work in connection with the subsurface or physical condition in question and the need for any change in the Drawings or Specifications; and
6. Advise Owner in writing of RPR’s findings, conclusions, and recommendations.
C. After receipt of RPR’s written findings, conclusions, and recommendations, Owner shall issue a written statement to Contractor regarding the subsurface or physical condition in question, addressing the resumption of Work in connection with such condition, indicating whether any change in the Drawings or Specifications will be made, and adopting or rejecting RPR ’s written findings, conclusions, and recommendations, in whole or in part.
ARTICLE 12 - CLAIMS AND DISPUTE RESOLUTION
12.01 Claims Process
A. The party submitting a claim shall deliver it directly to the other party to the Contract and the RPR promptly (but in no event later than 10 days) after the start of the event giving rise thereto.
B. The party receiving a claim shall review it thoroughly, giving full consideration to its merits .
The two parties shall seek to resolve the claim through the exchange of information and direct negotiations. All actions taken on a claim shall be stated in writing and submitted to the other party.
C. If efforts to resolve a claim are not successful, the party receiving the claim may deny it by giving written notice of denial to the other party. If the receiving party does not take action on the claim within 45 days, the claim is deemed denied.
D. If the dispute is not resolved to the satisfaction of the parties, Owner or Contractor shall give written notice to the other party of the intent to submit the dispute to a court of competent jurisdiction unless the Owner and Contractor both agree to an alternative dispute resolution process.
12.02 Mediation
Should any dispute arise out of this Contract, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed b y the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed -upon service. The mediator shall be 106 of 250
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selected by a blind draw. The cost of mediation shall be borne equally by t he parties. Neither party shall be deeme d the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reach by the parties but not more than 60 days, unless the maximum time is extended by the parties.
ARTICLE 13 - TESTS AND INSPECTIONS; CORRECTION OF DEFECTIVE WORK
13.01 Tests and Inspections
A. Owner and RPR will ha ve access to the Site and the Work at reasonable times for their observation, inspection, and testing. Contractor shall provide them proper and safe conditions for such access.
B. Contractor shall give RPR timely notice of readiness of the Work for all required inspections and tests and shall cooperate with inspection and testing personnel to facilitate required inspections and tests.
C. If any Work that is to be inspected, tested, or approved is covered by Contractor without written concurrence of RPR, Contractor shall, if requested by RPR , uncover such Work for observation. Such uncovering shall be at Contractor’s expense.
13.02 Defective Work
A. Contractor shall ensure that the Work is not defective.
B. RPR has the authority to determine whether Work is defective, and to reject defective Work.
C. Prompt notice of all defective Work of which Owner or RPR has actual knowledge will be given to Contractor.
D. The Contractor shall promptly correct all such defective Work.
E. When correcting defective Work, Contractor shall take no action that would void or otherwise impair Owner’s special warranty and guarantee, if any, on said Work.
F. If the Work is defective or Contractor fails to supply sufficient skilled workers or suitable materials or equipment, or fails to perform the Work in such a way that the completed Work will conform to the Contract Documents, then Owner may order Contractor to stop the Work, or any portion thereof, until the cause for such order has been eliminated.
ARTICLE 14 - PAYMENTS TO CONTRACTOR
14.01 Progress Payments
A. The Contractor shall prepare a schedule of values that will serve as the basis for progress payments. The schedule of values will be in a form of application for payment acceptable to RPR. The unit price breakdown submitted with the bid will be used for unit price work. Break lump sum items into units that will allow for measurement of Work in progress.
14.02 Applications for Payments:
A. Contractor shall submit an application for payment in a form acceptable to the RPR, no more frequently than monthly, to RPR. Applications for payment will be prepared and signed by 107 of 250
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Contractor. Contractor shall p rovide supporting documentation required by the Contract Documents. Payment will be paid for Work completed as of the date of the application for payment.
B. Beginning with the second application for payment, each application shall include an affidavit of Contractor stating that all previous progress payments received on acco unt of the Work have been applied on account to discharge Contractor’s legitimate obligations associated with prior applications for payment.
14.03 Retainage
A. The Owner shall retain 5% of each progress payment until the Work is substantially complete.
14.04 Review of Applications
A. Within 10 days after receipt of each application for payment, the RPR will either indicate in writing a recommendation for payment and present the application for payment to Owner or return the application for payment to Contractor indicating in writing RPR ’s reasons for refusing to recommend payment. The Contractor will make the necessary corrections and resubmit the application for payment.
B. RPR will recommend reductions in payment (set -offs) which, in the opinion of the RPR, are necessary to protect Owner from loss because the Work is defective and requires correction or replacement.
C. The Owner is entitled to impose set-offs against payment based on any claims that have been made against Owner on account of Contractor’s conduct in the performance of the Work, incurred costs, losses, or damages on account of Contractor’s conduct in the performance of the Work, or liquidated damages that have accrued as a result of Contractor’ s failure to complete the Work.
14.05 Contractor’s Warranty of Title
A. Contractor warrants and guarantees that title to all Work, materials, and equipment furnished under the Contract will pass to Owner free and clear of (1) all liens and other title defects, and (2) all patent, licensing, copyright, or royalty obligation s, no later than seven days after the time of payment by Owner.
14.06 Substantial Completion
A. The Contractor shall notify Owner and RPR in writing that the Work is substantially complete and request the RPR issue a certificate of substantial completion when Contractor considers the Work ready for its intended use. Contractor shall at the same time submit to Owner and RPR an initial draft of punch list items to be completed or corrected before final payment.
B. RPR will make an inspection of the Work with the Owner an d Contractor to determine the status of completion . If RPR does not consider the Work substantially complete, RPR will notify Contractor and Owner in writing giving the reasons therefor.
C. If RPR considers the Work substantially complete or upon resolution o f all reasons for non- issuance of a certificate identified in 1 4.06.B, RPR will deliver to Owner a certificate of substantial completion which shall fix the date of substantial completion and include a punch list of items to be completed or corrected before final payment. 108 of 250
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14.07 Final Inspection
A. Upon written notice from Contractor that the entire Work is complete, RPR will promptly make a final inspection with Owner and Contractor and will notify Contractor in writing of all particulars in which this inspection re veals that the Work, or agreed portion thereof, is incomplete or defective. Contractor shall immediately take such measures as are necessary to complete such Work or remedy such deficiencies.
14.08 Final Payment
A. Contractor may make application for final payment a fter Contractor has satisfactorily completed all W ork defined in the Contract , including providing all maintenance and operating instructions, schedules, guarantees, bonds, certificates or other evidence of insurance, certificates of inspection, annotated record documents and other documents.
B. The final application for payment shall be accompanied (except as previously delivered) by:
1. All documentation called for in the Contract Documents;
2. Consent of the surety to final payment;
3. Satisfactory evidence that all title issues have been resolved such that title to all Work, materials, and equipment has passed to Owner free and clear of any liens or other title defects, or will so pass upon final payment;
4. A list of all disputes that Contractor believes are unsettled; and
5. Complete and legally effective releases or waivers (satisfactory to Owner) of all lien rights arising out of the Work, and of liens filed in connection with the Work.
C. The Work is complete (subject to surviving obligations) when it is ready for final payment as established by the RPR’s written recommendation of final payment.
14.09 Waiver of Claims
A. The making of final payment will not constitute a waiver by Owner of claims or rights against Contractor.
B. The acceptance of final payment by Contractor will constitute a waiver by Contractor of all claims and rights against Owner other than those pending matters that have been duly submitted.
ARTICLE 15 - SUSPENSION OF WORK AND TERMINATION
15.01 Owner May Suspend Work
A. At any time and without cause, Owner may sus pend the Work or any portion thereof for a period of not more than 60 consecutive days by written notice to Contractor and RPR. Such notice will fix the date on which Work will be resumed. Contractor shall resume the Work on the date so fixed. Contractor shall be entitled to an adjustment in the Contract Price or an extension of the Contract Times, or both, directly attributable to any such suspension.
15.02 Owner May Terminate for Cause
A. Contractor’s failure to perform the Work in accordance with the Contract Documents or other failure to comply with a material term of the Contract Documents will constitute a default by Contractor and justify termination for cause. 109 of 250
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B. If Contractor defaults in its obligations, then after giving Contractor and any surety ten days written notice that Owner is considering a declaration that Contractor is in default and termination of the Contract, Owner may proceed to:
1. Declare Contractor to be in default, and give Contractor and any surety notice that the Contract is terminated; and
2. Enforce the rights available to Owner under any applicable performance bond.
C. Owner may not proceed with termination of the Contract under Paragraph 15.02.B if Contractor within seven days of receipt of notice of intent to terminate begins to correct its failure to perform and proceeds diligently to cure such failure.
D. Subject to the terms and operation of any applicable performance bond, if Owner has terminated the Contract for cause, Owner may exclude Contractor from the Site, take possession of the Work, incorporate in the Work all materials and equipment stored at th e Site or for which Owner has paid Contractor but which are stored elsewhere, and complete the Work as Owner may deem expedient.
E. In the case of a termination for cause, if the cost to complete the Work, including related claims, costs, losses, and damages, exceeds the unpaid contract balance, Contractor shall pay the difference to Owner.
15.03 Owner May Terminate for Convenience
A. Upon seven days written notice to Contractor, Owner may, without cause and without prejudice to any other right or remedy of Owner, term inate the Contract . In such case, Contractor shall be paid for, without duplication of any items:
1. Completed and acceptable Work executed in accordance with the Contract Documents prior to the effective date of termination, including fair and reasonable sum s for overhead and profit on such Work;
2. Expenses sustained prior to the effective date of termination in performing services and furnishing labor, materials, or equipment as required by the Contract Documents in connection with uncompleted Work, plus fair and reasonable sums for overhead and profit on such expenses; and
3. Other reasonable expenses directly attributable to termination, including costs incurred to prepare a termination for convenience cost proposal.
B. Contractor shall not be paid on account of loss of anticipated overhead, profits, or revenue, or other economic loss arising out of or resulting from such termination.
ARTICLE 16 - CONTRACTOR’S REPRESENTATIONS
16.01 Contractor Representations
A. Contractor makes the following representations when entering into this Contract:
1. Contractor has examined and carefully studied the Contract Documents , and any data and reference items identified in the Contract Documents.
2. Contractor has visited the Site, conducted a thorough visual examination of the Site and adjacent areas, and be come familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. 110 of 250
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3. Contractor is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work.
4. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Site- related reports and drawings identified in the Contract Documents, with respect to the effect of such information, observations, and documents on:
a. The cost, progress, and performance of the Work;
b. The means, methods, techniques, sequences, and procedures of construction to be employed by Contractor; and
c. Contractor’s safety precautions and programs.
5. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investig ations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price , within the Contract Times , and in accordance with the other terms and conditions of the Contract.
6. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents.
7. Contractor has given RPR written notice of all conflicts, errors, ambiguities, or discrepancies that Co ntractor has discovered in the Contract Documents , and the written resolution thereof by RPR is acceptable to Contractor.
8. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.
9. Contractor’s entry into this Contract constitutes an incontrovertible representation by Contractor that, without exceptio n, all prices in the Contract are premised upon performing and furnishing the Work required by the Contract Documents.
ARTICLE 17 - MISCELLANEOUS
17.01 Cumulative Remedies
A. The duties and obligations imposed by this Contract and the rights and remedies available hereunder to the parties hereto are in addition to, and are not to be construed in any way as a limitation of, any rights and remedies available to any or all of them which are otherwise imposed or available by Laws or Regulations , by special warranty or guarantee, or by other provisions of the Contract. The provisions of this paragraph will be as effective as if repeated specifically in the Contract Documents in connection with each particular duty, obligation, right, and remedy to which they apply.
17.02 Limitation of Damages
A. Neither Owner, RPR, nor any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors, shall be liable to Contractor for any claims, costs, losses, or damages sustained by Contractor on or in connection with any other project or anticipated project.
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17.03 No Waiver
A. A party’s non-enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Contract.
17.04 Survival of Obligations
A. All representations, indemnifications, warranties, and guarantees made in, required by, or given in accordance with the Contract , as well as all continuing obligations indicated in the Contract, will survive final payment, completion, and acceptance of the Work or termination or completion of the Contract or termination of the services of Contractor.
17.05 Contractor’s Certifications
A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract.
17.06 Controlling Law and Venue
A. This Contract is to be governed by the law of the state of C alifornia and, in the event of litigation, venue will be in the County of San Mateo.
17.07 Notices
A. All notices shall be in writing, and delivered in person , or transmitted by certified mail, postage prepaid. Notices required to be given to Owner or Contractor shall be addressed as appears in the signature block at the end of this Contract.
17.08 No Partnership or Agency
A. Nothing in this Contract nor in the contract documents shall be deemed to constitute a partnership in law between Owner and Contractor, or any subcontractor, to constitute either party as an agent of the other for any purpose; or to entitle either party to commit or bind the other in any manner unless expressly agreed upon in the contract documents.
17.09 Severability
A. If any part or provision of the contract documents is determined by any court to be illegal, invalid, or unenforceable, in whole or in part, the contract documents shall continue to be valid as to its other provisions and the remainder of the affected provision, unless it can be concluded from the circumstances that, in the absence of the provisions found to be null and void, the parties would not have entered into the contract documents. The parties shall use all reasonable efforts to replace any and all provisions or parts found to be null and void with provisions that are valid under the applicable law and come closest to their original intention.
17.10 Waiver
A. None of the following shall operate as a waiver of any provision of the contract documents, or of any power herein reserved by the Owner, or any right to damages herein provided: 1) inspection by the Owner or its authorized agents or representatives; 2) any order or certificate for payment, or any payment for, or acceptance of the whole or any party of the work by the Owner ; 3) an extension of time; or 4) any position taken by the Owner or its authorized agents or representatives.
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17.11 Warranty
A. Contractor warrants and guarantees that the materials and equipment provided shall be at least of the quality specified and new unless otherwise required or permitted by the contract documents and, if no quality is specif ied, then the materials and equipment shall be of commercial grade, suitable for heavy public use in facilities of similar size and complexity,, that the work performed hereunder will be free from defects, and that the work will conform to the requirements of the contract documents.
IN WITNESS WHEREOF, Owner and Contractor have signed this Contract.
This Contract will be effective on __________________ (which is the Effective Date of the Contract).
OWNER: CONTRACTOR:
By: Azalea Mitch By: Eric Newton
Title: Director of Public Works Title: President
Address for giving notices: Address for giving notices:
330 West 20th Avenue 2436 Broad Street
San Mateo, CA 94403 San Luis Obispo, CA 93401
License No.: CA License # 783608
(where applicable)
APPROVED AS TO FORM
Linh Nguyen
Assistant City Attorney
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EXHIBIT A
CONTRACTOR’S PROPOSAL
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Work Order Signature Document
EZIQC Contract No.: CA-07-CC-B-A-030618-NCM
Indian Springs Improvements
New Work Order
099235.00
Modify an Existing Work Order
Work Order Title:
Work Order Number.: Work Order Date:
X
02/15/2022
Contractor Name:
Contact:
Phone:
Contact:
Phone:
Darin Terrazas
805-544-5583
Owner Name: CALIFORNIA - City of San Mateo
Steve Wu
(650)8238331
Newton Construction & Management, Inc.
Work to be Performed
Work to be performed as per the Final Detailed Scope of Work Attached and as per the terms and conditions of Sourcewell EZIQC Contract No CA-07-CC-B-A-030618-NCM.
Brief Work Order Description:
Indian Springs Improvements
Will not apply:Liquidated Damages Will apply:
Estimated Completion Date:
Estimated Start Date: Time of Performance
X
Work Order Firm Fixed Price: $212,828.37
Owner Purchase Order Number:
Approvals
Date DateContractorCALIFORNIA - City of San Mateo
2.00
2/15/2022
Work Order Signature Document
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3.00 Detailed Scope of Work
Steve WuDarin TerrazasTo: From:
Newton Construction & Management CALIFORNIA - City of San Mateo 2436 Broad St 330 W. 20th Avenue
San Luis Obispo, CA 93401 San Mateo, CA 94403
805-544-5583 (650)8238331
Work Order Number:
February 15, 2022Date Printed:
099235.00
Indian Springs ImprovementsWork Order Title:
Brief Scope: Indian Springs Improvements
Revised FinalPreliminary X
The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work.
See attached &
DETAILED SCOPE OF WORK:
REMOVE ALL PLUMBING FIXTURES
REMOVE ALL TOILET PARTITIONS
REMOVE ALL ACCESSORIES
REMOVE CEILING MOUNTED LIGHT FIXTURES
REMOVE LOCK TIMERS AT DOORS, WITH ASSOCIATED WIRING & CONDUIT
REMOVE DOOR & JAMB ACCESSIBILITY SIGNAGE
REMOVE DOORS, FRAMES & LOCKSETS
REMOVE EXISTING EXTERIOR DRINKING FOUNTAIN
PREPARE DOORS, FLOOR, CEILING & WALLS FOR NEW FINISHES
NEW WALL FINISH(Neolith) – (3/16” THICK, ROSEWOOD, 4’ x 8’ V ARIA ECORESIN PANEL
SUBSTITUTED)
NEW FLOOR & CURB FINISH(Epoxy)
NEW CAST CONCRETE SINK(Sonoma Cast Stone) ON METAL PEDESTAL – (BRADLEY MG-2
SUBSTITUTED)
NEW TOILETS(3)(Toto) WITH FLUSH V ALVE(Toto EcoPower TET2LN32 or TET3LN32) & WALL
CLEANOUTS
NEW URINAL(1)(Toto) WITH FLUSH V ALVE(Toto EcoPower TEU2LN21 or TEU3LN21)
NEW TOILET PARTITIONS
NEW ACCESSORIES – Faucets(2)(Sloan Optima ESD-30880-BDT), Soap Dispensers(2)(Sloan Optima ESD-30880-BDT), Hand Dryer(2)(Bradley)(DYSON AIRBLADE AB14 SUBSTITUTED), Stainless Steel Mirror(2)(Bradley), Seat Cover Dispenser(3)(Bradley), Waste Receptacle(2)(Bradley), 2-Roll Toilet Paper
2/15/2022
Scope of Work
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Detailed Scope of Work Continues..
Work Order Title:
Work Order Number: 099235.00
Indian Springs Improvements
Dispensers(3)(The Park Catalog),
2-36” Grab bars & 2-48” Grab Bars(Bradley)
NEW BOTTLE FILLER(Elkay)(FILTRINE FC-107-14-HL-VP SUBSTITUTED) NEW PAINT INTERIOR & EXTERIOR(Kelly Moore)
NEW DOOR & JAMB ACCESSIBLE RESTROOM SIGNAGE
NEW DOORS, FRAMES, & LOCKSETS(Schlage) The specifications are as follows:
· Lever Hardware *: Schlage (now owned by Allegion) Storeroom Function Lockset Cylinder Hardware (or do you want mortise?)
Model ND80PD X Rhodes style lever (RHO) X 626 Satin Chrome Finish.
Storeroom function is always locked on outside but openable with key, inside lever always free to exit.
By using this function, the door hardware will automatically be locked when the electric strike is engaged. This is the same concept used at the City Hall Atrium Restrooms.
A deadbolt with key operation on both sides of the door is also being specified to allow maintenance crews to lock off the door in the event the facility needs to be repaired, cleaned, etc. during operational hours.
This deadbolt works independently of the electric lock system.
· Electric Strike: V on Duprin (now owned by Allegion) Heavy Duty Electric Strike Model 6400, for mortise or cylindrical hardware.
Continuous power is provided by the Power Supply. A low voltage charge keeps the strike retracted allowing entry.
When power is cut off, the strike engages locking the door hardware bolt.
· Power Supply: Schlage Power Supply, 2 Amps Constant Output Model PS902, with 900-BBK Battery Backup Kit (if desired) Module provides constant power to the electric strike. The module is on a timer so entry to the facility is regulated as desired.
· Timer *: Intermatic Astronomic 7-Day programmable electronic timer, indoor rated metal housing.
Model Options: ET 8215C 2-circuit or ET 2845C 4-circuit (three circuit models are not available).
Number of circuits will depend on how the Department wants to configure indoor lighting, exterior lighting and door operation.
Or - door hardware power supply can have a separate timer.
* symbol = specification is already on the permit/pricing set.
NEW COVER PLATE AT C.M.U. OPENINGS
NEW V ANDAL RESISTANT LED CEILING MOUNTED LIGHT FIXTURES & MOTION SENSOR
CONTROLS AND WIRING AS NEEDED
Subject to the terms and conditions of JOC Contract CA-07-CC-B-A-030618-NCM.
2/15/2022
Scope of Work
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Detailed Scope of Work Continues..
Work Order Title:
Work Order Number: 099235.00
Indian Springs Improvements
Contractor Date
DateCALIFORNIA - City of San Mateo
2/15/2022
Scope of Work
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4.00 Contractor's Price Proposal - Summary
Owner PO #:
Indian Springs Improvements
099235.00
CA-07-CC-B-A-030618-NCMIQC Master Contract #:
Work Order #:
Title:
Re:
February 15, 2022Date:
Proposal Value:
Contractor: Newton Construction & Management, Inc.
$212,828.37
$10,891.90Accessories
$4,581.43Bond
$5,181.67Demo
$4,810.67Door Hardware
$6,940.45Doors
$9,029.81Electrical
$1,797.24Fence
$10,948.10Flooring
$15,764.54Paint
$21,539.61Partitions
$37,140.68Plumbing
$84,202.27Wainscot
Proposal Total
Thisl total represents the correct total for the proposal. Any discrepancy between line totals, sub-totals and the proposal total is due to rounding.
$212,828.37
2/15/2022
Contractor's Price Proposal - Summary
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5.00 Contractor's Price Proposal - Detail
Indian Springs Improvements
099235.00
CA-07-CC-B-A-030618-NCMIQC Master Contract #:
Work Order #:
Owner PO #:
Title:
Re:
February 15, 2022Date:
Proposal Value:
Contractor: Newton Construction & Management, Inc.
$212,828.37
(Excludes)Equip. MaterialLabor
Line TotalDescriptionUOMMod.ItemSect.
Accessories
10 28 13 13 0046 Two Roll, Surface Mounted, Stainless Steel Toilet Tissue Dispenser (Bobrick Contura B-4288)
1 $347.82EA
Installation =x x 347.82
FactorUnit PriceQuantity Total
136.72 1.2720 2.00
10 28 13 13 0092 Partition Mounted, Stainless Steel Seat Cover And Toilet Tissue Dispenser With Sanitary Napkin Disposal (Bobrick B-357)
2 $1,284.21EA
Installation =x x 1,284.21
FactorUnit PriceQuantity Total
504.80 1.2720 2.00
10 28 13 13 0100 20 Gallon, Surface Mounted, Stainless Steel Waste Receptacle (Bobrick B-275)
3 $849.34EA
Installation =x x 849.34
FactorUnit PriceQuantity Total
333.86 1.2720 2.00
10 28 13 13 0144 36" Length, 1-1/2" Diameter, Stainless Steel Grab Bar (Bobrick B-6806x36)4 $215.55EA Installation =x x 215.55
FactorUnit PriceQuantity Total
84.73 1.2720 2.00
10 28 13 13 0146 48" Length, 1-1/2" Diameter, Stainless Steel Grab Bar (Bobrick B-6806x48)5 $230.89EA Installation =x x 230.89
FactorUnit PriceQuantity Total
90.76 1.2720 2.00
10 28 13 13 0222 Surface Mounted, Automatic Sensor, Acrylonitrile Butadiene Styrene (ABS) Polycarbonate Cover Hand Dryer (Dyson Airblade AB14)
6 $3,930.81EA
Installation =x x 3,930.81
FactorUnit PriceQuantity Total
1,545.13 1.2720 2.00
10 28 13 13 0306 1-1/4" Diameter, Satin Stainless Steel Drinking Fountain Grab Bars7 $406.20EA Installation =x x 406.20
FactorUnit PriceQuantity Total
159.67 1.2720 2.00
10 28 13 13 0359 24" x 36", Surface Mounted, Fixed-Position Tilt, Stainless Steel Frame Glass Mirror (Bobrick B-293 2436)
8 $813.62EA
Installation =x x 813.62
FactorUnit PriceQuantity Total
319.82 1.2720 2.00
22 42 39 00 0179 Electronic Soap Dispenser And Faucet Combination (Sloan Optima ESD-30880-BDT)
9 $2,813.46EA
Installation =x x 2,813.46
FactorUnit PriceQuantity Total
1,105.92 1.2720 2.00
$10,891.90Subtotal for Accessories
Bond
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Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 099235.00
Indian Springs Improvements
Bond
01 22 16 00 0002 Reimbursable FeesReimbursable Fees will be paid to the contractor for eligible costs. The base cost of the Reimbursable Fee is $1.00. Insert the appropriate quantity to adjust the base cost to the actual Reimbursable Fee (e.g. quantity of 125 = $125.00 Reimbursable Fee). If there are multiple Reimbursable Fees, list each one separately and add a comment in the "note" block to identify the Reimbursable Fee (e.g. sidewalk closure, road cut, various permits, extended warrantee, expedited shipping costs, etc.). A copy of each receipt shall be submitted with the Price Proposal.
10 $4,581.43EA
Installation =x x 4,581.43
FactorUnit PriceQuantity Total
1.00 1.1000 4,164.94
2% Bond fee.
$4,581.43Subtotal for Bond
Demo
01 74 19 00 0014 20 CY Dumpster (3 Ton) "Construction Debris"Includes delivery of dumpster, rental cost, pick-up cost, hauling, and disposal fee. Non-hazardous material. 11 $1,682.14EA
Installation =x x 1,682.14
FactorUnit PriceQuantity Total
661.22 1.2720 2.00
02 41 16 13 0003 Up To 2,000 SF Commercial Building Interior Demolition, Gutting And Placing Into Dumpster Or Truck
12 $3,499.53GSF
Installation =x x 3,499.53
FactorUnit PriceQuantity Total
9.05 1.2720 304.00
Demo/Removal of all existing partitions, equipment, sinks, toilets, urinals, and accessories. $5,181.67Subtotal for Demo
Door Hardware
08 71 23 00 2322 Extra Heavy Duty Cylindrical Storeroom Or Closet Lockset F86Satin chrome plated US26D (BHMA 626) - BHMA 156.2-1989, Grade 1(Corbin Russwin CL 3300).
13 $1,260.92EA
Installation =x x 1,260.92
FactorUnit PriceQuantity Total
330.43 1.2720 3.00
Specified door hardware.
08 71 23 00 2465 Double Cylinder Deadbolt, Key Both SidesCylindrical, ANSI Grade 1, interchangeable core, bright brass or satin chromium finish. 14 $575.83EA
Installation =x x 575.83
FactorUnit PriceQuantity Total
150.90 1.2720 3.00
Specified door hardware.
08 71 23 00 2488 Stainless Steel Body Electric Strike (Von Duprin 6215)15 $2,059.27EA Installation =x x 2,059.27
FactorUnit PriceQuantity Total
539.64 1.2720 3.00
Specified door hardware.
08 71 23 00 2551 2 Amp Output Current, 12-24 Volt DC, 4 Relay with Fire Alarm (Schlage PS902)
16 $340.20EA
Installation =x x 340.20
FactorUnit PriceQuantity Total
267.45 1.2720 1.00
Specified door hardware.
23 09 23 00 0260 Astronomical Clock Program, Lighting Programming Measures17 $574.45EA Installation =x x 574.45
FactorUnit PriceQuantity Total
451.61 1.2720 1.00
Specified door hardware.
$4,810.67Subtotal for Door Hardware
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Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 099235.00
Indian Springs Improvements
Doors
08 12 13 13 0074 3' x 6'-8" Through 7'-2" High, 6-3/4" Deep, 16 Gauge, Knock Down Hollow Metal Door Frame
18 $1,906.44EA
Installation =x x 1,555.86
FactorUnit PriceQuantity Total
407.72 1.2720 3.00
Demolition x x = 350.58 91.87 1.2720 3.00
08 13 13 13 0073 3' x 7' x 1-3/4", 18 Gauge, Unrated, Hollow Metal Door19 $1,734.41EA Installation =x x 1,524.07
FactorUnit PriceQuantity Total
399.39 1.2720 3.00
Demolition x x = 210.34 55.12 1.2720 3.00
08 71 23 00 0021 5" x 4" Standard Duty, Half Surface, Ball Bearing, Brass/Bronze, Satin Chrome Finish Hinge
20 $660.85PR
Installation =x x 660.85
FactorUnit PriceQuantity Total
173.18 1.2720 3.00
08 71 23 00 0618 Heavy Duty, Surface Mounted, Dark Bronze Finish, Overhead Door Holder/Stop (Glynn Johnson 90)
21 $881.75EA
Installation =x x 881.75
FactorUnit PriceQuantity Total
346.60 1.2720 2.00
08 71 23 00 2094 8" x 16", Satin Finish, Stainless Steel Push Plate Door Hardware22 $149.70EA Installation =x x 149.70
FactorUnit PriceQuantity Total
39.23 1.2720 3.00
08 71 23 00 2117 Anti-Vandal Pull With Astragal (Trimco 1096HA)23 $632.08EA Installation =x x 632.08
FactorUnit PriceQuantity Total
165.64 1.2720 3.00
08 71 23 00 2270 Surface Mounted Heavy Duty Door Closer (LCN 4040XP/4041 Series)24 $975.22EA Installation =x x 975.22
FactorUnit PriceQuantity Total
383.34 1.2720 2.00
$6,940.45Subtotal for Doors
Electrical
22 42 43 00 0026 6 Volt DC, 120 Volt AC Hardwired Power Transformer (Sloan EL-451)25 $204.21EA Installation =x x 204.21
FactorUnit PriceQuantity Total
80.27 1.2720 2.00
26 05 29 00 0167 1/2", One Hole Steel Conduit Strap26 $204.79EA Installation =x x 204.79
FactorUnit PriceQuantity Total
3.22 1.2720 50.00
26 05 29 00 0167 0090 For Work In Restricted Working Space, Add27 $55.33MOD Installation =x x 55.33
FactorUnit PriceQuantity Total
0.87 1.2720 50.00
26 05 29 00 0167 0091 For Installation On Concrete (Includes Drilling And Fastener), Add28 $52.15MOD Installation =x x 52.15
FactorUnit PriceQuantity Total
0.82 1.2720 50.00
26 05 33 13 0003 1/2" Electrical Metallic Tubing (EMT) With 3 #12 THHN/THWN AssemblyIncludes conduit, set screw connectors, set screw couplings, straps, wire as indicated. Not for use where detail is available.
29 $2,466.32CLF
Installation =x x 2,466.32
FactorUnit PriceQuantity Total
646.31 1.2720 3.00
26 05 33 13 0003 0011 For Work In Restricted Working Space, Add30 $659.21MOD Installation =x x 659.21
FactorUnit PriceQuantity Total
172.75 1.2720 3.00
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Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 099235.00
Indian Springs Improvements
Electrical
26 05 33 13 0576 1/2" Electrical Metallic Tubing (EMT) Conduit31 $1,349.34LF Installation =x x 1,349.34
FactorUnit PriceQuantity Total
4.08 1.2720 260.00
26 05 33 16 0005 3-1/2" Depth, 4" Square Steel Box32 $240.64EA Installation =x x 240.64
FactorUnit PriceQuantity Total
31.53 1.2720 6.00
26 09 23 00 0125 Electronic Timeclock, 365-Day Single Channel For LightingIncluding indoor rated enclosure, terminations, 3-pole contactor.
33 $501.59EA
Installation =x x 501.59
FactorUnit PriceQuantity Total
394.33 1.2720 1.00
26 51 13 00 0404 4,600 Lumens, 2' x 4', Surface Mount, Shadow Box Style LED Fixture (Lithonia 2SBSLX4)
34 $1,394.75EA
Installation =x x 1,394.75
FactorUnit PriceQuantity Total
548.25 1.2720 2.00
26 56 23 00 0236 8,000 Lumens, 82 System Watts, Surface Mount, Square, LED Canopy/Soffit Fixture (CREE® BetaLED® CPY250)
35 $756.73EA
Installation =x x 756.73
FactorUnit PriceQuantity Total
594.91 1.2720 1.00
27 14 13 16 0037 2 Pair #18 AWG, Solid, Shielded, Low Voltage, Placed In Conduit, Alarm And Communications Cable
36 $1,144.75MLF
Installation =x x 1,144.75
FactorUnit PriceQuantity Total
1,499.93 1.2720 0.60
$9,029.81Subtotal for Electrical
Fence
01 56 26 00 0005 Temporary 6' High Chain Link Fence And Posts, Up To 6 Months37 $724.53LF Installation =x x 724.53
FactorUnit PriceQuantity Total
3.56 1.2720 160.00
Requested by owner.
01 56 26 00 0005 0057 For >100 To 250, Deduct38 -$36.63MOD Installation =x x -36.63
FactorUnit PriceQuantity Total
-0.18 1.2720 160.00
01 56 26 00 0005 0061 For Shade Cloth, Add39 $518.98MOD Installation =x x 518.98
FactorUnit PriceQuantity Total
2.55 1.2720 160.00
01 56 26 00 0034 10' Wide, 6' High, Temporary Chain Link Fence Gate, Up To 6 Months40 $415.74EA Installation =x x 415.74
FactorUnit PriceQuantity Total
326.84 1.2720 1.00
Requested by owner.
01 56 26 00 0158 Temporary Chain Link Fence Panels (Portable) SandbagIncludes placement and removal.
41 $174.62BAG
Installation =x x 174.62
FactorUnit PriceQuantity Total
5.72 1.2720 24.00
Requested by owner.
$1,797.24Subtotal for Fence
Flooring
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Work Order Title:
Work Order Number: 099235.00
Indian Springs Improvements
Flooring
03 35 43 00 0002 Mechanically Grind Concrete Floor With 40 Grit Metal Bonded Diamond Wheels42 $536.53SF Installation =x x 536.53
FactorUnit PriceQuantity Total
1.11 1.2720 380.00
Surface Prep.
09 67 29 00 0007 Epoxy Flooring Trowel Applied Mortar Compound, 3/8", Chemical Resistant (10,000 - 12,000 PSI)
43 $8,598.97SF
Installation =x x 8,598.97
FactorUnit PriceQuantity Total
17.79 1.2720 380.00
09 67 29 00 0007 0174 For Skid Resistant, Orange Peel Texture, Non-Abrasive Topping, Add44 $48.34MOD Installation =x x 48.34
FactorUnit PriceQuantity Total
0.10 1.2720 380.00
09 67 29 00 0007 0175 For Up To 500, Add45 $1,764.26MOD Installation =x x 1,764.26
FactorUnit PriceQuantity Total
3.65 1.2720 380.00
$10,948.10Subtotal for Flooring
Paint
09 91 13 00 0003 Paint Exterior Brick Walls, 1 Coat Filler, Brush Work46 $718.02SF Installation =x x 718.02
FactorUnit PriceQuantity Total
0.84 1.2720 672.00
09 91 13 00 0005 Paint Exterior Brick Walls, 2 Coats Paint, Brush Work47 $1,478.78SF Installation =x x 1,478.78
FactorUnit PriceQuantity Total
1.73 1.2720 672.00
09 91 13 00 0107 Paint Exterior Wood Rough (Shingles, Shakes Or Rough Sawn) Siding, 1 Coat Primer, Brush Work
48 $594.07SF
Installation =x x 594.07
FactorUnit PriceQuantity Total
1.39 1.2720 336.00
09 91 13 00 0109 Paint Exterior Wood Rough (Shingles, Shakes Or Rough Sawn) Siding, 2 Coats Paint, Brush Work
49 $1,111.22SF
Installation =x x 1,111.22
FactorUnit PriceQuantity Total
2.60 1.2720 336.00
09 91 13 00 0159 Paint Exterior Wood Rough Ceiling, 1 Coat Primer, Brush Work50 $632.54SF Installation =x x 632.54
FactorUnit PriceQuantity Total
1.48 1.2720 336.00
09 91 13 00 0161 Paint Exterior Wood Rough Ceiling, 2 Coats Paint, Brush Work51 $1,153.96SF Installation =x x 1,153.96
FactorUnit PriceQuantity Total
2.70 1.2720 336.00
09 91 13 00 0224 Paint Exterior Metal Door Frame And Trim, 1 Coat Primer, Brush/Roller Work52 $67.47LF Installation =x x 67.47
FactorUnit PriceQuantity Total
1.04 1.2720 51.00
09 91 13 00 0226 Paint Exterior Metal Door Frame And Trim, 2 Coats Paint, Brush/Roller Work53 $149.85LF Installation =x x 149.85
FactorUnit PriceQuantity Total
2.31 1.2720 51.00
09 91 13 00 0231 Paint Exterior Metal Door, Both Faces, 1 Coat Primer, Brush/Roller Work54 $270.86EA Installation =x x 270.86
FactorUnit PriceQuantity Total
70.98 1.2720 3.00
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Work Order Title:
Work Order Number: 099235.00
Indian Springs Improvements
Paint
09 91 13 00 0233 Paint Exterior Metal Door, Both Faces, 2 Coats Paint, Brush/Roller Work55 $479.71EA Installation =x x 479.71
FactorUnit PriceQuantity Total
125.71 1.2720 3.00
09 91 13 00 0302 Paint Fascia Board, 1 Coat Primer, Brush/Roller Work56 $64.11LF Installation =x x 64.11
FactorUnit PriceQuantity Total
0.60 1.2720 84.00
09 91 13 00 0304 Paint Fascia Board, 2 Coats Paint, Brush/Roller Work57 $112.19LF Installation =x x 112.19
FactorUnit PriceQuantity Total
1.05 1.2720 84.00
09 91 13 00 0469 Paint Exterior Wood Trim, 1 Coat Primer, Brush Work58 $297.04SF Installation =x x 297.04
FactorUnit PriceQuantity Total
1.39 1.2720 168.00
09 91 13 00 0471 Paint Exterior Wood Trim, 2 Coats Paint, Brush Work59 $583.39SF Installation =x x 583.39
FactorUnit PriceQuantity Total
2.73 1.2720 168.00
09 91 23 00 0040 Paint Interior Concrete Block Walls, 1 Coat Filler, Brush Work60 $287.78SF Installation =x x 287.78
FactorUnit PriceQuantity Total
1.01 1.2720 224.00
09 91 23 00 0042 Paint Interior Concrete Block Walls, 2 Coats Paint, Brush Work61 $609.75SF Installation =x x 609.75
FactorUnit PriceQuantity Total
2.14 1.2720 224.00
09 91 23 00 0053 Paint Interior Concrete Block Walls, 1 Coat Bonding Agent, Brush62 $943.32SF Installation =x x 943.32
FactorUnit PriceQuantity Total
1.03 1.2720 720.00
09 91 23 00 0115 Paint Interior Wood Wall Surfaces, 2 Coats Paint, Brush Work63 $1,957.86SF Installation =x x 1,957.86
FactorUnit PriceQuantity Total
1.85 1.2720 832.00
09 91 23 00 0117 Paint Interior Wood Walls, 1 Coat Primer, Brush/Roller Work64 $761.98SF Installation =x x 761.98
FactorUnit PriceQuantity Total
0.72 1.2720 832.00
09 91 23 00 0187 Paint Interior Wood Smooth Ceiling, 1 Coat Primer, Brush Work65 $421.49SF Installation =x x 421.49
FactorUnit PriceQuantity Total
1.09 1.2720 304.00
09 91 23 00 0189 Paint Interior Wood Smooth Ceiling, 2 Coats Paint, Brush Work66 $800.44SF Installation =x x 800.44
FactorUnit PriceQuantity Total
2.07 1.2720 304.00
09 91 23 00 0197 Paint Interior Wood Beams, 1 Coat Primer, Brush Work67 $784.57SF Installation =x x 784.57
FactorUnit PriceQuantity Total
1.20 1.2720 514.00
09 91 23 00 0199 Paint Interior Wood Beams, 2 Coats Paint, Brush Work68 $1,484.14SF Installation =x x 1,484.14
FactorUnit PriceQuantity Total
2.27 1.2720 514.00
$15,764.54Subtotal for Paint
Partitions
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Work Order Title:
Work Order Number: 099235.00
Indian Springs Improvements
Partitions
10 21 13 19 0022 30" x 42" x 1", Wall Hung And Post Supported, Recycled Solid Plastic (HDPE), Urinal Screen
69 $1,232.75EA
Installation =x x 1,232.75
FactorUnit PriceQuantity Total
484.57 1.2720 2.00
10 21 13 19 0022 0164 For Heavy Gauge Full-Height SS Brackets, Add70 $63.91MOD Installation =x x 63.91
FactorUnit PriceQuantity Total
25.12 1.2720 2.00
10 21 13 19 0022 0168 For NFPA Class A, Add71 $547.01MOD Installation =x x 547.01
FactorUnit PriceQuantity Total
215.02 1.2720 2.00
10 21 13 19 0072 60" x 60", Overhead Braced, Antimicrobial Solid Plastic (HDPE), One Compartment Corner Unit, Complete ADA Compliant Toilet Partition 72 $4,548.65EA
Installation =x x 4,548.65
FactorUnit PriceQuantity Total
1,787.99 1.2720 2.00
10 21 13 19 0072 0162 For Heavy Gauge Full-Height SS Hinges And Brackets, Add73 $230.64MOD Installation =x x 230.64
FactorUnit PriceQuantity Total
90.66 1.2720 2.00
10 21 13 19 0072 0168 For NFPA Class A, Add74 $2,392.68MOD Installation =x x 2,392.68
FactorUnit PriceQuantity Total
940.52 1.2720 2.00
10 21 13 19 0077 60" x 78", Floor And Ceiling Anchored, Antimicrobial Solid Plastic (HDPE), One Compartment Corner Unit, Complete ADA Compliant Toilet Partition 75 $5,114.79EA
Installation =x x 5,114.79
FactorUnit PriceQuantity Total
2,010.53 1.2720 2.00
10 21 13 19 0077 0162 For Heavy Gauge Full-Height SS Hinges And Brackets, Add76 $230.64MOD Installation =x x 230.64
FactorUnit PriceQuantity Total
90.66 1.2720 2.00
10 21 13 19 0077 0168 For NFPA Class A, Add77 $2,656.75MOD Installation =x x 2,656.75
FactorUnit PriceQuantity Total
1,044.32 1.2720 2.00
10 21 13 19 0100 36" x 55" x 1", Antimicrobial Recycled Solid Plastic (HDPE), ADA Compliant Toilet Partition Door
78 $1,819.58EA
Installation =x x 1,819.58
FactorUnit PriceQuantity Total
476.83 1.2720 3.00
10 21 13 19 0100 0163 For Heavy Gauge Full-Height SS Hinge, Add79 $154.24MOD Installation =x x 154.24
FactorUnit PriceQuantity Total
40.42 1.2720 3.00
10 21 13 19 0100 0168 For NFPA Class A, Add80 $1,030.32MOD Installation =x x 1,030.32
FactorUnit PriceQuantity Total
270.00 1.2720 3.00
10 21 13 19 0106 30" x 55" x 1", Antimicrobial Recycled Solid Plastic (HDPE), Toilet Partition Panel
81 $968.93EA
Installation =x x 968.93
FactorUnit PriceQuantity Total
380.87 1.2720 2.00
10 21 13 19 0106 0164 For Heavy Gauge Full-Height SS Brackets, Add82 $63.91MOD Installation =x x 63.91
FactorUnit PriceQuantity Total
25.12 1.2720 2.00
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Work Order Title:
Work Order Number: 099235.00
Indian Springs Improvements
Partitions
10 21 13 19 0106 0168 For NFPA Class A, Add83 $484.81MOD Installation =x x 484.81
FactorUnit PriceQuantity Total
190.57 1.2720 2.00
$21,539.61Subtotal for Partitions
Plumbing
02 41 19 13 0325 Core Drill Minimum ChargeFor projects where the total core drilling charge is less than the minimum charge, use task "Minimum Charge For Core Drilling" exclusively. Task "Minimum Charge For Core Drilling" should not be used in conjunction with any other tasks in this section. Does not apply to sections "Drilling In Concrete Per Inch Of Depth" or "Drilling In Brick Or Block Per Inch Of Depth".
84 $757.49EA
Installation =x x 757.49
FactorUnit PriceQuantity Total
595.51 1.2720 1.00
New plumbing through concrete block.
12 31 16 00 0017 30" Stainless Steel Base Cabinet, No Doors, No Drawers85 $4,948.61EA Installation =x x 4,948.61
FactorUnit PriceQuantity Total
1,945.21 1.2720 2.00
New Custom sink bases, as requested by owner.
22 11 19 00 0217 1/2" Inlets, 1/2" Outlet Sink/Faucet Point-Of-Use Thermostatic Mixing Valve (Bradley S59-2007)
86 $787.57EA
Installation =x x 787.57
FactorUnit PriceQuantity Total
309.58 1.2720 2.00
22 13 13 00 0004 Wall Mounted Water Closet, Single Fixture Rough-In, Cast Iron Waste And Vent PipeIncludes cast iron waste and vent pipe and copper domestic supply.
Excludes fixture, carrier and flush valve.
87 $3,280.35EA
Installation =x x 3,280.35
FactorUnit PriceQuantity Total
859.63 1.2720 3.00
22 13 13 00 0006 Wall Mounted Urinal, Single Fixture Rough-In, Cast Iron Waste And Vent PipeIncludes cast iron waste and vent pipe and copper domestic supply.
Excludes fixture, carrier and flush valve.
88 $511.50EA
Installation =x x 511.50
FactorUnit PriceQuantity Total
402.12 1.2720 1.00
22 13 13 00 0007 Wall Mounted Lavatory, Single Fixture Rough-In, Cast Iron Waste And Vent PipeIncludes cast iron waste and vent pipe and copper domestic supply.
Excludes fixture, carrier and faucet.
89 $1,203.44EA
Installation =x x 1,203.44
FactorUnit PriceQuantity Total
473.05 1.2720 2.00
22 42 13 13 0017 Flush Valve Type, Blow Out, Wall Mounted, Wall Outlet, Handicap Accessible, Elongated Vitreous China Water Closet (Kohler® Stratton™) 90 $3,116.87EA
Installation =x x 3,116.87
FactorUnit PriceQuantity Total
816.79 1.2720 3.00
22 42 13 16 0012 Washout, Wall Hung, Vitreous China Urinal (Zurn Z5798)91 $644.69EA Installation =x x 644.69
FactorUnit PriceQuantity Total
506.83 1.2720 1.00
22 42 16 13 0048 2 Station, Solid Surface Multi-Station Lavatory System With Integral Sprayheads And Infrared Controls (Bradley MG-2)
92 $9,179.82EA
Installation =x x 9,179.82
FactorUnit PriceQuantity Total
3,608.42 1.2720 2.00
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Work Order Title:
Work Order Number: 099235.00
Indian Springs Improvements
Plumbing
22 42 43 00 0022 Concealed Infrared Water Closet Flush Valve, Top Spud 1.28 GPF (Toto EcoPower TET2LN32 Or TET3LN32)
93 $3,032.96EA
Installation =x x 3,032.96
FactorUnit PriceQuantity Total
794.80 1.2720 3.00
22 42 43 00 0044 Concealed Infrared Urinal Flush Valve, 0.5 GPF (Toto EcoPower TEU2LN21 Or TEU3LN21)0.5 GPF.
94 $1,239.14EA
Installation =x x 1,239.14
FactorUnit PriceQuantity Total
974.17 1.2720 1.00
22 47 13 00 0038 Vandal Proof Non-Recessed, Bilevel (High/Low) Stainless Steel Drinking Fountain With Bottle Filler (Filtrine FC-107-14-HL-VP)
95 $8,438.24EA
Installation =x x 8,438.24
FactorUnit PriceQuantity Total
6,633.84 1.2720 1.00
$37,140.68Subtotal for Plumbing
Wainscot
04 01 20 51 0002 Grind Smooth Masonry Wall96 $2,857.42SF Installation =x x 2,857.42
FactorUnit PriceQuantity Total
3.12 1.2720 720.00
09 35 00 00 0001 Thin Set - Epoxy MortarImpact and chemical resistant.97 $3,278.71SF Installation =x x 3,278.71
FactorUnit PriceQuantity Total
3.58 1.2720 720.00
09 78 23 00 0044 3/16" Thick, Rosewood, 4' x 8' Varia Ecoresin Panel98 $76,769.72EA Installation =x x 76,769.72
FactorUnit PriceQuantity Total
2,682.38 1.2720 22.50
Used for Neolith panels.
09 78 23 00 0276 Edge Sealing On <1/2" Thick Panels99 $1,296.42LF Installation =x x 1,296.42
FactorUnit PriceQuantity Total
5.20 1.2720 196.00
Sealing at exposed edges of Neolith Panels.
$84,202.27Subtotal for Wainscot
Proposal Total
This total represents the correct total for the proposal. Any discrepancy between line totals, sub-totals and the proposal total is due to rounding.
$212,828.37
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Subcontractor Listing
099235.00
Indian Springs Improvements
CA-07-CC-B-A-030618-NCMIQC Master Contract #:
Work Order #:
Owner PO #:
Title:
Re:
February 15, 2022Date:
Proposal Value:
Contractor: Newton Construction & Management, Inc.
$212,828.37
%DutiesName of Contractor Amount
Ron Paris Construction Co. Inc. 81.29$173,000.00
6.00
2/15/2022
Subcontractor Listing
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AREA OFWORKTEMPORARYFENCE
SET DOWNAREAINSTALL FILTERFABRIC OVERDRAIN INLET(E) 8" CMU WALL TO 7'-6" WITHWOOD FRAMING ABOVETO BE REMOVED(N) FLOORING FINISH(E) LIGHT(N) WALL FINISH MENWOMENWOMENTACTILE / VISUALSIGNDOOR FRAMEAT LATCH SIDEWOMEN VISUAL SIGNMEN VISUAL SIGN1.1/4" THICK VISUAL RESTROOM SIGNS TO BE CENTERED HORIZONTALLY ON DOOR.2.COMBINED TACTILE & VISUAL ACCESSIBLE RESTROOM SIGNS TO BE LOCATED ON SAMEWALL AS DOOR & ADJACENT TO LATCH SIDE. PROVIDE 18" MIN. X 18" MIN. CLEAR SPACEIN FRONT OF SIGN & CENTERED ON SIGN. IF THIS CONFIGURATION IS NOT POSSIBLE,LOCATE SIGN ON NEAREST ADJACENT WALL, PREFERABLY ON THE RIGHT SIDE.3.SIGNAGE SHALL COMPLY W/ CBC 11B-703.2 AND 11B-703.3. THE THICKNESS OF THEGEOMETRIC SYMBOL SHALL BE NON-GLARE FINISH & CONTRAST IN COLOR W/ THEDOOR. EDGES OF GEOMETRIC SYMBOL TO BE ROUNDED OR EASED AT 1/16" MIN. ORCHAMFERED AT 1/8" MAX.FINISH FLOOR± 0' - 0" 6"MIN.9"1/8" - 1/4" RAD.VERTICES, TYP.48" MIN. TO BASELINEOF LOWEST TACTILE CHARACTER60" MAX. TO BASELINEOF HIGHEST TACTILE CHARACTER 12" TYP.12" DIA. TYP.58" - 60" TO CENTERLINE OF SIGNACCESSIBLE RESTROOM SIGNAGE MANEUVERING SPACE WITHSIDE-OPENING DOOR(CBC FIG. 11B-604.8.1.1.2) 56" MIN. @ WALLMOUNT TOILET60"MIN. CLR.17 12"60" MIN. @ SIDEDOOR MANUEV.SPACECLEARANCE4"MAX.56" MIN. @ WALLMOUNT TOILET60"MIN. CLR.17 12"60" MINMANEUVERINGDOOR PERMITTED TO SWINGOVER HATCHED PORTION OFMANEUVERING SPACECLEARANCE4"MAX. 4ACCESSIBLE TOILET COMPARTMENT CLEARANCES1/4" = 1' - 0" NOTE:1. STALL DOOR TO HAVE, LOOP HANDLES, EACH SIDE OF DOOR, PADDLE TYPE LOCK & SELF CLOSING HINGES (CBCSECTION 11B-309.4).2. HARDWARE AT 34" MIN. & 44" MAX. ABOVE THE FINISHED FLOOR. (CBC 11B-404.2.7)3. ALL CLEAR FLOOR AREAS MUST BE LEVEL WITH SLOPE IN ANY DIRECTION NOT TO EXCEED 1.75%.4. PARTITION TOE CLEARANCE 9" MIN. ABOVE FLOOR & 6" MIN BEYOND COMPARTMENT, EXCLUSIVE OF PARTITIONSUPPORTS.36" MIN.WHEN DOORSWINGS IN User = PSMDate = Tuesday, May 18, 2021 4:53:03 PMFilename = C:\Users\PSM\Sync\PSM Projects\21920 San Mateo - Indian Springs\Con Docs\CAD Set\Sheets Indian Springs.dwg4SHEET ______ OF ______CITY OF SAN MATEOPUBLIC WORKS DEPARTMENTFACILITIES DIVISION CIPFSAN N9I EATO4EOMTCIEYACCNROFILAI81DETAROPRO INDIAN SPRINGSRESTROOM REMODELAUGUST 27, 2021Project # 469030 1 580
80680780VALLEJO4CONCORDLAFAYETTEMARTINEZ4 SAN PABLOHERCULESPINOLE680HILLPLEASANT242 MARIN101 MILLMADERAANSELMOSANLARKSPURRAFAELSANCORTECO.580
580580808024ALBANYBERKELEYEMERYVILLEOAKLANDMORAGA
PLEASANTONLIVERMORESAN BRUNOSAN LEANDROLORENZOALAMEDABRISBANESOUTHSAN238580HAYWARD SAUSALITOCITYMARINSAN280PACIFICADALYCITYCOLMASAN FRANCISCO
FRANCISCOVALLEYTIBURONORINDAWALNUT CREEK
FREMONT101
92BELMONTMATEOFOSTER CITYSANBURLINGAMEMILBRAE88084NEWARKUNION CITY880680MILPITASALTOSMOUNTAIN280PARKWOODSIDEREDWOODATHERTONMENLO PARKVIEWLOSSUNNYVALEREDWOOD CITYMOSS BEACHMONTARALINDA MAREL GRANADAHALF MOON BAYPALO ALTO
PROJECTAREA
SHEET INDEX1 COVER SHEET2PROJECT NOTES & SCHEDULES3DEMOLITION PLANS, FLOOR PLAN,REFLECTED CEILING PLAN &PLUMBING DIAGRAM4INTERIOR ELEVATION, EXTERIOR ELEVATIONS & DETAILSABBREVIATIONS(E) EXISTINGT.B.D. TO BE DETERMINED(N) NEWSYMBOLS LEGENDINDIAN SPRINGS PARKRESTROOM MAINTENANCE PROJECTCITY OF SAN MATEO, SAN MATEO COUNTY, CALIFORNIA 1 PROJECTAREA1KEY PLANN.T.S.
2VICINITY MAPN.T.S.3LOCATION PLANN.T.S.
WEST 39TH STREETINDIAN SPRINGSPARK
1111KEYNOTE TAGEQUIPMENT TAGWINDOW TAGDOOR TAG
SITE NOTES1.CONTRACTOR PARKING WILL BE ALLOWED ON THE STREET ADJACENT TO THEPROJECT, AS AVAILABLE.2.CONTRACTOR TO LOCATE STORAGE CONTAINER IN SET DOWN AREA. SHOULDADDITIONAL SPACE BE NEEDED COORDINATE WITH PUBLIC WORKS DEPARTMENT3.TEMPORARY FENCING TO BE 7' HIGH CHAIN LINK ONLY (VISUAL SCREEN NOT ALLOWED)4.CONTRACTOR TO MAINTAIN ILLUMINATION AROUND PERIMETER THROUGHOUTPROJECT DURATION (OVERRIDE ON CITY OWNED TIMER AS NEEDED). 5RESTROOM SIGNAGE1'=1'-0"
PROJECT DESCRIPTIONEXISTING MENS & WOMENS RESTROOM TO BE REMODELED.SCOPE OF WORK INCLUDES:·REMOVE ALL PLUMBING FIXTURES·REMOVE ALL TOILET PARTITIONS·REMOVE ALL ACCESSORIES·REMOVE CEILING MOUNTED LIGHT FIXTURES·REMOVE LOCK TIMERS AT DOORS, WITH ASSOCIATED WIRING & CONDUIT·REMOVE DOOR & JAMB ACCESSIBILITY SIGNAGE·REMOVE DOOR LOCKSETS·REMOVE EXISTING EXTERIOR DRINKING FOUNTAIN·PREPARE DOORS, FLOOR, CEILING & WALLS FOR NEW FINISHES·NEW WALL FINISH·NEW FLOOR& CURB FINISH·NEW CAST CONCRETE SINK ON METAL PEDESTAL·NEW TOILETS & WALL CLEANOUT·NEW URINAL·NEW TOILET PARTITIONS·NEW ACCESSORIES·NEW BOTTLE FILLER·NEW DOOR & JAMB ACCESSIBLE RESTROOM SIGNAGE·NEW DOOR LOCKSET·NEW COVER PLATE AT C.M.U. OPENINGS·NEW VANDAL RESISTANT LED CEILING MOUNTED LIGHT FIXTURES & MOTION SENSORCONTROLS AND WIRING AS NEEDED
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User = PSMDate = Tuesday, May 18, 2021 4:53:03 PMFilename = C:\Users\PSM\Sync\PSM Projects\21920 San Mateo - Indian Springs\Con Docs\CAD Set\Sheets Indian Springs.dwg4SHEET ______ OF ______CITY OF SAN MATEOPUBLIC WORKS DEPARTMENTFACILITIES DIVISION CIPFSAN N9I EATO4EOMTCIEYACCNROFILAI81DETAROPRO INDIAN SPRINGSRESTROOM REMODELAUGUST 27, 2021Project # 469030 2 ACCESSORIES SCHEDULETAGDESCRIPTIONMANUFACTURERMODEL NO.HAND DRYERBRADLEY2903-28742- ROLL TOILET PAPER DISPENSERTHE PARK CATALOG152-1003WALL MTD. SOAP DISPENSERBRADLEY6562 DSTAINLESS STEEL MIRRORBRADLEY748-2436E36" GRAB BARBRADLEY821-001-36F48" GRAB BARBRADLEY821-001-48GSEAT COVER DISPENSERBRADLEY5831 HWASTE RECEPTACLE - WALL MTD.BRADLEY355 ABC PLUMBING FIXTURESTAGDESCRIPTIONMANUFACTURERMODEL NO.NOTESWCWATER CLOSETTOTOCT708UVCOLOR: #01 COTTONSEE NOTE 1FLUSH VALVETOTOTET2LA31-1.28-HWVERIFY W/ (E) CONDITIONSLAVRAMP SINKSONOMA CASTSTONESEE NOTE 2PROVIDE THERMOSTATICMIXING VALVEFAUCETSLOANSF-2400-4-PLG-BDM-CP-0.5GPM-MLM-IR-FCT 120v- 1PH, SEE NOTE 3URURINALTOTOUT447EV 0.5 GPMCOLOR: #01 COTTONFLUSH VALVETEU1LA12#CPDFDRINKING FOUNTAIN &BOTTLE FILLERELKAYVRCTLR8WSKPROVIDE ELECTRICALCONNECTION, SEE NOTE 4WHWALL HYDRANTZURNZ1350-VB 7 12" WALLCYLINDER LOCK W/ VACUUMBREAKER, BACKFLOWPREVENTERDOOR HARDWARE SPECIFICATION1 - RESTROOM DOOR3HINGEMPB99 4-1/2" X 4-1/2" NRP32D/630MCKINNEY1DOOR CLOSER1431 O XP9626SARGENT1ARM PULLAP1007630ROCKWOOD1DEAD BOLTB662P KEYED BOTH SIDES626SCHLAGE1LATCH PROTECTOR320-RKW630ROCKWOOD1LOCKSETND96PD X RHO LEVERSTOREROOM FUNCTIONWITH VANDLEGARD 626SCHLAGE1ELECTRIC STRIKE6211-US32D-FSE-24VDCUS 32DVON DUPRIN1 POWER SUPPLYPS 902SCHLAGENOTE:POWER SUPPLY MODULE CONNECTED TO THE ELECTRIC STRIKE IS TO BE OPERATED BY THE EXISTING “CAL SENSE” TIMER LOCATED IN THE UTILITY ROOM. CONNECTION OF THE POWER SUPPLY TO THE TIMER IS TO BE COORDINATED WITH THE CITY OF SAN MATEO REPRESENTATIVE.2 - UTILITY ROOM DOOR3HINGEMPB99 4-1/2" X 4-1/2" NRP32D/630MCKINNEY1DOOR CLOSER1431 O626SARGENT1LOCKSETND80PD X RHO LEVER626SCHLAGE1LATCH PROTECTOR320-RKW630ROCKWOODDOOR SPECIFICATION & NOTES3'-0" X 7'-0" INSULATED HOLLOW METAL DOOR AND HOLLOW METAL FRAME, FIELD VERIFY DOOR SIZETHE BOTTOM 10" OF DOOR SHALL HAVE SMOOTH, UNINTERRUPTED SURFACE.DOOR OPENING FORCE TO BE 5 LBS. MAX. (CBC 11B-404.2.9) DOOR CLOSING SPEED W/ CLOSER TO BE 5 SEC. MIN.FROM 90 DEG. OPEN TO 12 DEG FROM LATCH (CBC 11B-404.2.8) PROJECT NOTESGENERAL CONDITIONSA.ANY VARIANCE OR DEVIATIONS REQUESTED BY THE CONTRACTOR TO THESE GENERAL CONDITIONS SHALL BE AGREED TO,IN WRITING, PRIOR TO BID AND CONTRACT ACCEPTANCE, WITH THE CITY REPRESENTATIVE.B.CONFORM TO ALL GENERAL AND SPECIAL CONDITIONS OF CONTRACT AS SPECIFIED BY CITY OF SAN MATEO.C.SPECIFICATIONS ARE APPLICABLE TO ALL CONTRACTORS AND/OR SUBCONTRACTORS.D.CHECK OTHER PLANS AND SPECIFICATIONS AND FULLY COORDINATE WITH ALL SYSTEMS.E.VISIT SITE, CHECK FACILITIES AND CONDITIONS, VERIFY ALL UTILITY CONNECTIONS, AND TAKE ALL ITEMS INTOCONSIDERATION IN BID.F.SYSTEMS ARE TO BE COMPLETE AND FULLY FUNCTIONAL, PLACED IN OPERATION AND PROPERLY ADJUSTED.G.CONTRACTOR SHALL PROVIDE FOR CLEAN UP, RECYCLING, REMOVAL AND LEGAL DISPOSAL OF ALL RUBBISH ON A DAILYBASIS.H.FULLY COORDINATE ALL WORK AND COOPERATE COMPLETELY WITH OTHER CONTRACTORS, SUBCONTRACTORS AND CITYREPRESENTATIVES.I.CONTRACTORS MUST CONFIRM ALL UTILITY CONNECTION POINTS IN FIELD, PRIOR TO STARTING WORK.J.THE CONTRACTOR SHALL BE SOLELY RESPONSIBLE FOR CONSTRUCTION MEANS, METHODS, SEQUENCES OFCONSTRUCTION, AND THE SAFETY OF WORKERS AND USERS OF THE FACILITIES.K.ADDITIONAL INFORMATION IS AS LISTED BELOW:ACCESSIBILITY GUIDELINES (ADAAG) TITLE III & CALIFORNIA TITLE 24A.THE CONTRACTOR, ALL SUB-CONTRACTORS, SUPPLIERS, FABRICATORS, AND MANUFACTURERS, IN THE PERFORMANCE OFTHEIR WORK ARE REQUIRED TO COMPLY WITH THE LATEST ADDITION OF THE AMERICAN WITH DISABILITIES ACTACCESSIBLE GUIDELINES (ADAAG), TITLE III AS ENACTED ON JANUARY 26, 1992 (2010 ADA STANDARDS FOR ACCESSIBLEDESIGN - 10/15/2010) AND ALL CURRENT REVISIONS AND SUPPLEMENTS, AND CALIFORNIA TITLE 24 GUIDELINES (CHAPTER11B-CURRENT EDITION, CALIFORNIA BUILDING CODE, 2019 EDITION).B.THE CONTRACTOR IS REQUIRED TO REVIEW ALL PROJECT PLANS AND DETAILS, BOTH SPECIFIC AND GENERAL IN NATURE,FOR APPLICATION AND INTENT, AND COORDINATE THESE REQUIREMENTS WITH ACTUAL ONSITE CONDITIONS TO VERIFYTHAT THE REQUIREMENTS OF ACCESSIBILITY ARE BEING MET WITH THE PROPER CONSTRUCTION.C.SHOULD THE CONTRACTOR FAIL TO COMPLY WITH ANY OF THE REQUIREMENTS OF THE ADAAG AND CALIFORNIA BUILDINGCODE THAT ARE DESCRIBED HERE AND APPLY TO THIS PROJECT, THEY SHALL, UPON WRITTEN NOTIFICATION, IMMEDIATELYCORRECT THE NON-CONFORMING WORK AT NO COST TO THE OWNER.GREEN BUILDING NOTESA.CONTRACTOR SHALL COMPLY WITH ALL LOCAL AND STATE GREEN BUILDING REQUIREMENTS, LAWS AND ORDINANCESRELATED TO CONSTRUCTIONB.VOC LIMITS: VOC LIMITS SHALL COMPLY WITH FEDERAL EPA STANDARDS AND ALL STATE AND LOCAL JURISDICTIONALREQUIREMENTS. CONTRACTOR SHALL USE PRODUCTS THAT REDUCE OR ELIMINATE VOC'S FROM THE PROJECT.C.FORMALDEHYDE USE: ALL MATERIAL UTILIZED ON THE PROJECT SHALL BE FREE OF FORMALDEHYDE OR UREA-FORMALDEHYDE RESINS WITH THEIR CONTENTS. CONTRACTOR SHALL ENSURE THAT NO FORMALDEHYDE BASEDPRODUCTS ARE USED ON THIS PROJECT.D.RECYCLED MATERIALS AND MATERIALS CONTENT: TO THE GREATEST EXTENT PRACTICAL, UTILIZE PRODUCTS ANDMATERIALS CONTAINING RECYCLED CONTENT. ENSURE THAT THE USE OF THESE PRODUCTS WILL NOT ADVERSELY AFFECTTHE FINISHED CONSTRUCTION PRODUCT. COORDINATE WITH THE ARCHITECT AND CITY OF SAN MATEO FOR INDIVIDUALMATERIAL REQUIREMENTS WHERE QUESTION OR CONFLICTS OCCUR.E.CONSTRUCTION WASTE MANAGEMENT: COMPLY WITH CITY OF SAN MATEO CONSTRUCTION WASTE MANAGEMENTREQUIREMENTS.01 31 00 - PROJECT MANAGEMENT AND COORDINATIONA.COORDINATE CONSTRUCTION OPERATIONS INCLUDED IN DIFFERENT SECTIONS OF THE DRAWINGS AND SPECIFICATIONS TOENSURE EFFICIENT AND ORDERLY INSTALLATION OF EACH PART OF THE WORK. COORDINATE CONSTRUCTION OPERATIONS,INDICATED ON THE DRAWINGS OR SPECIFICATIONS, THAT DEPEND ON EACH OTHER FOR PROPER INSTALLATION,CONNECTION AND OPERATIONS.B.PREPARE COORDINATION DRAWINGS IN ACCORDANCE WITH THE REQUIREMENTS OF THE WORK, WHERE INSTALLATION MAYNOT BE COMPLETELY SHOWN ON SHOP DRAWINGS, WHERE LIMITED SPACE NECESSITATES COORDINATION, OR IFCOORDINATION IS REQUIRE FACILITATING INTEGRATION OF PRODUCTS AND MATERIALS FABRICATED OR INSTALLED BYMORE THAN ONE ENTITY.C.ISSUE REQUEST FOR INFORMATION (RFI) IMMEDIATELY ON DISCOVERY OF NEED FOR ADDITIONAL INFORMATION ORINTERPRETATION OF CONTRACT DOCUMENTS. CONTRACTOR SHALL PREPARE AND SUBMIT RFI'S TO THE CITY OF SANMATEO REPRESENTATIVE AND ARCHITECT, IN THE FORM ACCEPTABLE TO THE CITY PROJECT MANAGER. CONTRACTORSHALL REFERENCE ALL APPLICABLE INFORMATION INCLUDING INDICATIONS OF LOCATION OF WORK IN QUESTIONS.CONTRACTOR SHALL NOTE ANY TIME OR COST IMPACTS TO THE PROJECT ASSOCIATED WITH THE RFI, AT THE TIME OF THEINITIAL RFI SUBMITTAL. CONTRACTOR SHALL KEEP A LOG OF THE RFI'S.D.PRECONSTRUCTION/PREINSTALLATION CONFERENCES: CONTRACTOR SHALL HOLD PRECONSTRUCTION/PREINSTALLATIONCONFERENCES WITH THEIR SUB-CONTRACTORS WHEN APPLICABLE TO FACILITATE THE SCHEDULING AND COORDINATIONOF THE WORK TO BE INSTALLED ON THE PROJECT. CONTRACTOR SHALL NOTIFY THE CITY PROJECT MANAGER AT LEAST 3DAYS IN ADVANCE OF PRECONSTRUCTION CONFERENCES HELD AT THE SITE AND AFFORD THEM THE OPPORTUNITY TOATTEND THESE MEETINGS IF DESIRED.013100 - SUBMITTALS PROCEDURESA.ALL PROJECT SUBMITTALS SHALL BE PROVIDED COMPLETE, ACCURATE AND COORDINATED WITH THE WORK OF RELATEDTRADES. ALL SUBMITTALS SHALL BE MADE NO LATER THAN 45 DAYS AFTER THE NOTICE TO PROCEED. THE OWNER WILL BEPROVIDED 14 CALENDAR DAYS TO REVIEW AND RETURN SUBMITTALS TO THE CONTRACTOR. CONTRACTOR SHALL KEEP ALOG OF THE SUBMITTALS AND THEIR STATUS.B.COORDINATION WITH PROJECT SCHEDULE: CONTRACTOR SHALL COORDINATE THE TIMING OF ALL SUBMITTALS TO ENSUREPROPER TIME HAS BEEN ALLOTTED FOR REVIEWS AND APPROVALS PRIOR TO THE PROCUREMENT OF MATERIALS FORWORK TO BE PERFORMED. CONTRACTOR IS SOLELY RESPONSIBLE FOR ENSURING THAT SUFFICIENT TIME IN THE PROJECTSCHEDULE IS PROVIDED FOR THIS PROCESS. MATERIALS AND WORK THAT ARE COMMENCED AND COMPLETED BY THECONTRACTOR OR SUB-CONTRACTORS PRIOR TO RECEIVING FINAL APPROVALS FOR THEIR SUBMITTALS, SHALL BE DONE ATTHEIR OWN RISK, AND THE COST OF CORRECTING ANY WORK, NOT CONFORMING WITH SUBMITTAL REQUIREMENTS, IFEXECUTED PRIOR TO THE COMPLETION OF THE SUBMITTAL PROCESS, SHALL BE BORNE SOLELY BY THE CONTRACTOR.C.SUBMITTAL COORDINATION: CONTRACTOR IS REQUIRED TO COORDINATE ALL SUBMITTALS TO ENSURE ACCURACY ANDCOMPLETENESS, AS WELL AS INTEGRATION WITH ALL OTHER ASPECTS OF THE PROJECT WORK PRIOR TO MAKINGSUBMITTALS TO THE CITY OF SAN MATEO PROJECT MANAGER FOR REVIEW. SUBMITTALS THAT ARE INCOMPLETE OR HAVENOT BEEN COORDINATED WITH THE FIELD CONDITIONS, FIELD DIMENSIONS, OR OTHER APPLICABLE TRADES SHALL BERETURNED FOR CORRECTION WITHOUT REVIEW BY THE CITY REPRESENTATIVE.D.REVIEW FOR COORDINATION: SUBMITTALS THAT REQUIRE COORDINATION WITH OTHER SUBMITTALS MAY BE HELD BY THECITY PROJECT MANAGER OR ARCHITECT UNTIL ALL RELATED SUBMITTALS ARE PROVIDED FOR REVIEW TO ENSURECOMPLETENESS AND COORDINATION OF CONSTRUCTION ACTIVITIES.E.PROVIDE SUBMITTALS OF EACH PRODUCT AND SYSTEM REQUIRED ON THE PROJECT TO THE OWNER, CONSTRUCTIONMANAGER AND ARCHITECT FOR REVIEW AND COMMENT.1.PRODUCT CERTIFICATES: PREPARE WRITTEN STATEMENTS ON MANUFACTURER'S LETTERHEAD CERTIFYING THATPRODUCT COMPLIES WITH REQUIREMENTS.2.MATERIAL CERTIFICATES: PREPARE WRITTEN STATEMENTS ON MANUFACTURER'S LETTERHEAD CERTIFYING THATMATERIAL COMPLIES WITH REQUIREMENTS.3.RESEARCH / EVALUATION REPORTS: PREPARE WRITTEN EVIDENCE FROM A MODEL CODE ORGANIZATION ACCEPTABLE TOAUTHORITIES HAVING JURISDICTION. THAT PRODUCT COMPLIES WITH BUILDING CODE IN EFFECT FOR PROJECT.4.MAINTENANCE DATA: PREPARE WRITTEN AND GRAPHIC INSTRUCTIONS AND PROCEDURES FOR OPERATION AND NORMALMAINTENANCE OF PRODUCTS AND EQUIPMENT.5.DESIGN DATA: PREPARE WRITTEN AND GRAPHIC INFORMATION, INCLUDING, BUT NOT LIMITED TO, PERFORMANCE ANDDESIGN CRITERIA, LIST OF APPLICATION CODES AND REGULATIONS, AND CALCULATIONS. INCLUDE LIST OF ASSUMPTIONSAND OTHER PERFORMANCE AND DESIGN CRITERIA AND A SUMMARY OF LOADS. INCLUDE LOAD DIAGRAMS IF APPLICABLE.PROVIDE NAME AND VERSION OF SOFTWARE, IF ANY, USED FOR CALCULATIONS. INCLUDE PAGE NUMBERS.6.MANUFACTURER'S INSTRUCTIONS: PREPARE WRITTEN OR PUBLISHED INFORMATION THAT DOCUMENTSMANUFACTURER'S RECOMMENDATIONS, GUIDELINES, AND PROCEDURES FOR INSTALLING OR OPERATING A PRODUCT OREQUIPMENT. INCLUDE NAME OF PRODUCT AND NAME, ADDRESS, AND TELEPHONE NUMBER OF MANUFACTURER.7.PRODUCT DATA: COLLECT INFORMATION INTO A SINGLE SUBMITTAL FOR EACH ELEMENT OF CONSTRUCTION AND TYPE OFPRODUCT OR EQUIPMENT.8.CLEARLY MARK EACH COPY OF EACH SUBMITTAL TO SHOW WHICH PRODUCTS AND OPTIONS ARE APPLICABLE.9.SHOP DRAWINGS: PREPARE PROJECT-SPECIFIC INFORMATION, DRAWN ACCURATELY TO SCALE. DO NOT BASE SHOPDRAWINGS ON REPRODUCTIONS OF THE CONTRACT DOCUMENTS OR STANDARD PRINTED DATA. INCLUDE THEFOLLOWING INFORMATION. AS APPLICABLE.10.COORDINATION DRAWINGS: PREPARE PROJECT-SPECIFIC COORDINATION DRAWINGS WHERE INSTALLATION IS NOTCOMPLETELY SHOWN ON SHOP DRAWINGS, WHERE LIMITED SPACE NECESSITATES COORDINATION, OR IF COORDINATIONIS REQUIRED TO FACILITATE INTEGRATION OF PRODUCTS AND MATERIALS INSTALLED BY MORE THAN ONE ENTITY.F.SUBMIT SAMPLES FOR REVIEW OF MODEL, COLOR, PATTERN, AND TEXTURE FOR A FINAL CHECK OF THESECHARACTERISTICS WITH OTHER ELEMENTS AND FOR A COMPARISON OF THESE CHARACTERISTICS BETWEEN FINALSUBMITTAL AND ACTUAL COMPONENT AS DELIVERED AND INSTALLED.
G.DISPOSITION: MAINTAIN SETS OF APPROVED SAMPLES AT PROJECT SITE, AVAILABLE FOR QUALITY-CONTROL COMPARISONSTHROUGHOUT THE COURSE OF CONSTRUCTION ACTIVITY. SAMPLE SETS MAY BE USED TO DETERMINE FINAL ACCEPTANCEOF CONSTRUCTION ASSOCIATED WITH EACH SET.01 40 00 - QUALITY REQUIREMENTSA.MINIMUM QUALITY OR QUALITY LEVELS: THE QUANTITY OR QUALITY LEVEL SHOWN OR SPECIFIED SHALL BE THE MINIMUMPROVIDED OR PERFORMED. THE ACTUAL INSTALLATION MAY COMPLY EXACTLY WITH THE MINIMUM QUANTITY OR QUALITYSPECIFIED, OR IT MAY EXCEED THE MINIMUM WITHIN REASONABLE LIMITS. TO COMPLY WITH THESE REQUIREMENTS,INDICATED NUMERIC VALUES ARE MINIMUM OR MAXIMUM, AS APPROPRIATE, FOR THE CONTEXT OF THE REQUIREMENTS.REFER UNCERTAINTIES TO CITY PROJECT MANAGER FOR A FINAL DETERMINATION BEFORE PROCEEDING WITHPROCUREMENT AND INSTALLATION OF WORK.B.REFERENCE STANDARDS: IF COMPLIANCE WITH TWO OR MORE STANDARDS IS SPECIFIED AND THE STANDARDS ESTABLISHDIFFERENT OR CONFLICTING REQUIREMENTS FOR MINIMUM QUANTITIES OR QUALITY LEVELS, IT IS ASSUMED THECONTRACTOR HAS BID AND WILL COMPLY WITH THE MOST STRINGENT REQUIREMENT. IN NO CASE SHALL IT BE ASSUMEDTHAT PROJECT REQUIREMENTS SPECIFIED ARE INTENDED TO BE LESS THAN WHAT IS COMPLIANT WITH MINIMUM CODEREQUIREMENTS FOR WORK. REFER CONFLICTING REQUIREMENTS THAT ARE DIFFERENT, BUT APPARENTLY EQUAL, TOARCHITECT FOR REVIEW AND DIRECTION PRIOR TO PROCUREMENT AND INSTALLATION OF THE WORK.C.QUALITY-CONTROL PERSONNEL: CONTRACTOR SHALL ENGAGE A QUALIFIED, FULL-TIME PERSONNEL TRAINED ANDEXPERIENCED IN MANAGING AND EXECUTING QUALITY-ASSURANCE AND QUALITY-CONTROL PROCEDURES AS REQUIRED BYTHE NATURE AND EXTENT OF THOSE FOR THE PROJECT. WHERE ALLOWED BY THE CITY OF SAN MATEO, CONTRACTOR'SSUPERINTENDENT, AND / OR PROJECT MANAGER, IF QUALIFIED, CAN PERFORM THE DUTIES OF THE CONTRACTOR'S QUALITYCONTROL PERSONNEL.D.COORDINATION OF QUALITY-CONTROL WORK: CONTRACTOR SHALL COORDINATE ALL REQUIRED QUALITY-CONTROL WORKTO BE PERFORMED ON SITE BY CIVIC AND CONTRACTOR PROVIDED INSPECTORS, PRODUCT MANUFACTURER'S TECHNICALAND FIELD SERVICES AND SPECIAL TESTING AND INSPECTION AGENTS. CONTRACTOR SHALL COORDINATE AND SCHEDULEALL REQUIRED TESTS AND INSPECTIONS AND MAKE WORK ACCESSIBLE AND VISIBLE FOR SUCH. CONTRACTOR SHALLREMEDY AND REPAIR ALL WORK AS REQUIRED, THAT HAS FAILED ANY REQUIRED TESTS AND INSPECTIONS, AT NOADDITIONAL COST TO THE CITY OF SAN MATEO. CONTRACTOR SHALL MAINTAIN A RECORD OF ALL TESTS AND INSPECTIONS,AND ALL RESULTS AT THE PROJECT SITE, READY FOR INSPECTION BY THE CITY REPRESENTATIVE, UPON THEIR REQUEST.01 43 26 -TESTING & INSPECTIONS:A.PRIOR TO COMMENCEMENT OF THE WORK, THE CONTRACTOR SHALL MEET WITH THE CITY PROJECT MANAGER TO REVIEWQUALITY CONTROL MEASURES FOR THE PROJECT AND ASSIGN RESPONSIBILITIES FOR TESTING AND INSPECTION SERVICES.1.WHERE CONSTRUCTION DOCUMENTS INDICATE SPECIFIC CONTRACTOR PROVIDED TESTING OR INSPECTIONREQUIREMENTS, THE COST FOR THESE SHALL BE A COMPONENT OF THE BASE BID.2.ADDITIONAL SERVICES MAY BE DEEMED NECESSITY FOR TESTING OR INSPECTION SERVICES NOT PREVIOUSLY LISTED ONTHE CONSTRUCTION DOCUMENTS.B.CITY OF SAN MATEO RESPONSIBILITIES: WHERE QUALITY-CONTROL SERVICES ARE INDICATED OR AGREED TO BE ANOWNER RESPONSIBILITY, CITY OF SAN MATEO WILL ENGAGE A QUALIFIED TESTING AGENCY TO PERFORM THESE SERVICES.1.CITY WILL FURNISH CONTRACTOR WITH NAMES, ADDRESSES, AND TELEPHONE NUMBERS OF TESTING AGENCIESENGAGED AND A DESCRIPTION OF TYPES OF TESTING AND INSPECTING THEY ARE ENGAGED TO PERFORM.2.COSTS FOR RETESTING AND RE-INSPECTION CONSTRUCTION THAT REPLACES OR IS NECESSITATED BY WORK THATFAILED TO COMPLY WITH THE CONTRACT DOCUMENTS WILL BE CHARGED TO CONTRACTOR.C.TESTS AND INSPECTIONS NOT EXPLICITLY ASSIGNED TO CITY OF SAN MATEO ARE CONTRACTORS RESPONSIBILITY.1.UNLESS OTHERWISE INDICATED, PROVIDE QUALITY-CONTROL SERVICES SPECIFIED AND THOSE REQUIRED BYAUTHORITIES HAVING JURISDICTION.2.PERFORM QUALITY-CONTROL SERVICES REQUIRED OF CONTRACTOR BY AUTHORITIES HAVING JURISDICTION, WHETHERSPECIFIED OR NOT.D.TESTING OR INSPECTION SERVICES DO NOT RELIEVE CONTRACTOR OF RESPONSIBILITY FOR COMPLIANCE WITH THECONTRACT DOCUMENT REQUIREMENTS.E.ON COMPLETION OF TESTING, INSPECTION, SAMPLE TAKING, AND SIMILAR SERVICES, REPAIR DAMAGED CONSTRUCTIONAND RESTORE SUBSTRATES AND FINISHES.1.PROTECT CONSTRUCTION EXPOSED BY OR FOR QUALITY-CONTROL SERVICE ACTIVITIES.2.REPAIR AND PROTECTION ARE CONTRACTOR'S RESPONSIBILITY, REGARDLESS OF THE ASSIGNMENT OF RESPONSIBILITYFOR QUALITY-CONTROL SERVICES.01 45 00 - QUALITY CONTROL:THE CONTRACTOR SHALL HAVE A QUALITY ASSURANCE PROGRAM WHOSE ACTIVITIES, ACTIONS, AND PROCEDURESPERFORMED BEFORE AND DURING EXECUTION OF THE WORK SHALL GUARD AGAINST DEFECTS AND DEFICIENCIES ANDSUBSTANTIATE THAT PROPOSED CONSTRUCTION WILL COMPLY WITH PROJECT REQUIREMENTS, CITY OF SAN MATEOREQUESTS OR AUTHORITIES HAVING JURISDICTION. SEE NOTES FOR REQUIRED QUALITY-CONTROL PERSONNEL RETAINED BYTHE CONTRACTOR.01 50 00 - TEMPORARY FACILITIES & CONTROLSA.RESTRICT USE OF NOISEMAKING TOOLS AND EQUIPMENT TO HOURS THAT WILL MINIMIZE COMPLAINTS FROM PERSONS ORFIRMS NEAR PROJECT SITE. COORDINATE OFF HOUR WORK WITH CITY REPRESENTATIVE.B.FOR ANY WORK TO BE PERFORMED OTHER THAN REGULAR BUSINESS HOURS, COORDINATE WITH CITY REPRESENTATIVEFOR SCHEDULING IN ADVANCE FOR ISSUANCE OF WRITTEN APPROVAL. ANY CONTRACTOR OF SUBCONTRACTOR WITHOUTSUCH APPROVAL WILL BE ASKED TO LEAVE THE PREMISES, WITH NO COMPENSATION FOR LOST TIME.C.KEEP PREMISES ORDERLY AND CLEAN.D.RELOCATE ANY STORED PRODUCTS THAT INTERFERE WITH OPERATIONS OF THE CITY OR BUILDING MANAGER.E.ERECT AND MAINTAIN DUSTPROOF PARTITIONS AND TEMPORARY ENCLOSURES TO LIMIT DUST AND DIRT MIGRATION AND TOSEPARATE AREAS FROM FUMES AND NOISE.F.KEEP DOORS TO THE SPACE BEING WORKED ON CLOSED AT ALL TIMES.G.WHEN PAINTING OR STAINING, PROVIDE ADEQUATE VENTILATION USING FANS AND WINDOWS TO KEEP FUMES AND ODORSOUT OF OTHER SPACES.H.PROVIDE TYPE ABC DRY-CHEMICAL FIRE EXTINGUISHERS AND LOCATE WHERE CONVENIENT AND AS REQUIRED BY LOCALLAWS. PROVIDE NOT LESS THAN ONE EXTINGUISHER ON EACH FLOOR AND ONE IN FIELD OFFICE.I.REMOVE EACH TEMPORARY FACILITY WHEN NEED FOR ITS SERVICE HAS ENDED. REPAIR DAMAGED WORK, CLEAN EXPOSEDSURFACES AND REPLACE CONSTRUCTION THAT CANNOT BE SATISFACTORILY REPAIRED.J.THE CONTRACTOR AND SUBCONTRACTORS AND THEIR EMPLOYEES SHALL BE SUBJECT TO AND SHALL AT ALL TIMESCONFORM TO THE CITY'S RULES AND REGULATIONS FOR THE PROTECTION OF THE FACILITY, MATERIALS, EQUIPMENT ANDCITY'S EMPLOYEES. IF REQUIRED BY THE CITY, THE CONTRACTOR SHALL FURNISH TO EMPLOYEES OF THE CONTRACTORAND SUBCONTRACTORS SPECIAL BADGES OR CARDS WHICH WILL IDENTIFY THEM AS EMPLOYEES AND ADMIT THEM TOSUCH PORTIONS OF THE PREMISES AS MAY BE DESIGNATED BY THE CITY.K.IF PROJECT REQUIRES DELIVERY OF EXCESSIVE QUANTITIES OF, OR LARGE FORMAT MATERIALS, CONTRACTOR SHALLCOORDINATE THE USE OF PREMISES WITH THE CITY REPRESENTATIVE AND PROVIDE COSTS FOR ALTERNATE MEANS OFDELIVERY AND ACCESS. CONTRACTOR SHALL OBTAIN CITY'S APPROVAL FOR COSTS ASSOCIATED WITH ALTERNATE MEANSOF DELIVERY PRIOR TO COMMENCING WITH WORK.L.SMOKING OR VAPING ON THE PREMISES WILL NOT BE PERMITTED.M.BUILDING ENTRY DOORS SHALL NOT BE PROPPED OPEN.01 60 00 - PRODUCT REQUIREMENTS:A.PROVIDE PRODUCTS THAT COMPLY WITH THE CONTRACT DOCUMENTS, THAT ARE NEW, UNDAMAGED, AND IN PROPERWORKING ORDER AT TIME OF INSTALLATION.1.PROVIDE PRODUCTS COMPLETE WITH ACCESSORIES, TRIM, FINISH, FASTENERS, AND OTHER ITEMS NEEDED FOR ACOMPLETE AND OPERATING INSTALLATION AND INDICATED USE AND EFFECT, EVEN IF ALL ELEMENTS OF THE SYSTEMARE NOT INDICATED IN THE PROJECT DRAWINGS.2.STANDARD PRODUCTS: UNLESS CUSTOM PRODUCTS OR NON-STANDARD OPTIONS ARE SPECIFIED, PROVIDE PRODUCTSOF BOTH QUALITY AND TYPE THAT HAVE BEEN USED SUCCESSFULLY IN SIMILAR SITUATIONS ON EQUAL QUALITYPROJECTS AND HAVE BEEN APPROVED FOR USE BY THE CITY.3.CITY OF SAN MATEO RESERVES THE RIGHT TO LIMIT SELECTION TO PRODUCTS WITH WARRANTIES NOT IN CONFLICT WITHREQUIREMENTS OF THE CONTRACT DOCUMENTS.4.WHERE PRODUCTS ARE ACCOMPANIED BY THE TERM “AS SELECTED OR TO BE DETERMINED (T.B.D.)”, CITYREPRESENTATIVE WILL MAKE SELECTION.5.WHERE PRODUCTS ARE ACCOMPANIED BY THE TERM “MATCH SAMPLE”, SAMPLE TO BE MATCHED IS CITYREPRESENTATIVE'S.6.DESCRIPTIVE, PERFORMANCE, AND REFERENCE STANDARD REQUIREMENTS IN THE SPECIFICATIONS ESTABLISHED“SALIENT CHARACTERISTICS” OF PRODUCTS B.SUBSTITUTIONS: SUBSTITUTIONS WILL ONLY BE CONSIDERED UNDER ONE OF THE FOLLOWING CONDITIONS:1.THAT THE SPECIFIED PRODUCT IS NOT AVAILABLE DUE TO LOCKOUT, STRIKE, BANKRUPTCY, PRODUCT DISCONTINUANCE,ACTS OF GOD, AND THAT PROPOSED PRODUCT WILL MATCH OR EXCEED THE QUALITY OF THE SPECIFIED PRODUCTWHILE EITHER PROVIDING THE OWNER WITH A COST SAVINGS OR EXPEDITING THE WORK.2.WHEN A WARRANTY OF PERFORMANCE IS SPECIFIED AND, IN THE JUDGEMENT OF THE CONTRACTOR OR PRODUCTMANUFACTURER, THE SPECIFIED PRODUCT WILL NOT PROVIDE THE DESIRED PERFORMANCE.01 73 00 - EXECUTION:A.FIELD MEASUREMENTS: TAKE FIELD MEASUREMENTS AS REQUIRED TO FIT THE WORK PROPERLY. RECHECKMEASUREMENTS BEFORE INSTALLING EACH PRODUCT. WHERE PORTIONS OF THE WORK ARE INDICATED TO FIT TO OTHERCONSTRUCTION, VERIFY DIMENSIONS OF OTHER CONSTRUCTION BY FIELD MEASUREMENTS BEFORE FABRICATION,PROCUREMENT AND / OR INSTALLATION OF SUCH.B.SPACE REQUIREMENTS: VERIFY SPACE REQUIREMENTS AND DIMENSIONS OF ITEMS SHOWN DIAGRAMMATICALLY ONDRAWINGS. NOTIFY CITY REPRESENTATIVE IMMEDIATELY OF ANY DISCREPANCIES OR CONFLICTS WITH REQUIREMENTS.C.CONSTRUCTION LAYOUT: DURING THE PROGRESS OF THE WORK ESTABLISH BENCHMARKS, REFERENCE LINES ANDREFERENCE POINTS AND LEVELS AT EACH FLOOR AND AS OTHERWISE NECESSARY FOR THE GUIDANCE AND INFORMATIONOF EACH TRADE AND FOR THE FIELD VERIFICATION OR SPECIFIED CONSTRUCTION TOLERANCES. CALCULATE AND MEASUREREQUIRED DIMENSIONS WITHIN INDICATED OR RECOGNIZED TOLERANCES.1.LOCATE THE WORK AND COMPONENTS OF THE WORK ACCURATELY, IN CORRECT ALIGNMENT AND ELEVATION, ASINDICATED.2.MAKE VERTICAL WORK PLUMB AND MAKE HORIZONTAL WORK LEVEL.3.CONCEAL PIPES, DUCTS, AND WIRING IN FINISHED AREAS, UNLESS OTHERWISE INDICATED.4.COORDINATE ALL WORK WITH EXISTING CONDITIONS TO REMAIN.D.COMPLY WITH MANUFACTURER'S WRITTEN INSTRUCTIONS AND RECOMMENDATIONS FOR INSTALLING PRODUCTS INAPPLICATIONS INDICATED TO ENSURE PROPER INSTALLATION AND ENSURE PRODUCT WARRANTY.E.ANCHORS AND FASTENERS: PROVIDE ANCHORS AND FASTENERS AS REQUIRED TO ANCHOR EACH COMPONENT SECURELYIN PLACE, ACCURATELY LOCATED AND ALIGNED WITH OTHER PORTIONS OF THE WORK.1.WHERE MOUNTING HEIGHTS ARE NOT INDICATED, MOUNT COMPONENTS AT HEIGHTS DIRECTED BY CITYREPRESENTATIVE.2.WHERE MOUNTING TYPES ARE NOT INDICATED, MOUNT COMPONENTS AS DIRECTED BY MANUFACTURER'S WRITTENINSTALLATION INSTRUCTIONS FOR PRODUCTS AND MATERIALS.F.START AND TEST EQUIPMENT AND OPERATING COMPONENTS TO CONFIRM PROPER OPERATION. REMOVE MALFUNCTIONINGUNITS, REPLACE WITH NEW UNITS, AND RETEST. COMPLY WITH ALL REQUIREMENTS FOR START-UP AND COMMISSIONING OFCOMPONENTS AS REQUIRED BY THE PROJECT DOCUMENTS AND LOCAL LAWS.G.ADJUST OPERATING COMPONENTS FOR PROPER OPERATION WITHOUT BINDING. ADJUST EQUIPMENT FOR PROPEROPERATION.H.TEST EACH PIECE OF EQUIPMENT TO VERIFY PROPER OPERATION. TEST AND ADJUST CONTROLS AND SAFETY. REPLACEDAMAGED AND MALFUNCTIONING CONTROLS AND EQUIPMENT. ENSURE ALL EQUIPMENT IS OPERATING WITHIN DESIGNEDPARAMETERS TO ENSURE EFFICIENT OPERATION.I.PROVIDE FINAL PROTECTION AND MAINTAIN CONDITIONS THAT ENSURE INSTALLED WORK IS WITHOUT DAMAGE ORDETERIORATION AT TIME OF SUBSTANTIAL COMPLETION.1.COMPLY WITH MANUFACTURER'S WRITTEN INSTRUCTIONS FOR TEMPERATURE AND RELATIVE HUMIDITY.J.REPAIR OR REMOVE AND REPLACE DEFECTIVE CONSTRUCTION. RESTORE DAMAGED SUBSTRATES AND FINISHES.K.REMOVE AND REPLACE DAMAGED SURFACES THAT ARE EXPOSED TO VIEW IF SURFACES CANNOT BE REPAIRED WITHOUTVISIBLE EVIDENCE OF SUCH.L.REPAIR COMPONENTS THAT DO NOT OPERATE PROPERLY. REMOVE AND REPLACE OPERATING COMPONENTS THAT CANNOTBE REPAIRED.01 71 33 - PROTECTION OF PERSONS AND PREMISES:A.DO NOT LOAD ANY PART OF THE WORK WITH WEIGHT THAT WILL DAMAGE OR ENDANGER THE SAFETY OF THE STRUCTUREOR ANY PART THEREOF.B.PROTECT THE EXISTING PREMISES, INCLUDING SITE AREAS TO REMAIN AGAINST DAMAGE DURING THE DURATION OFCONSTRUCTION. REPAIR ANY DAMAGE CAUSED BY CONSTRUCTION ACTIVITIES.01 73 29 - EXECUTION: CUTTING AND PATCHING:A.CONTRACTOR SHALL FAMILIARIZE THEMSELVES WITH THE EXISTING CONDITIONS AND STRUCTURE OF THE BUILDING PRIORTO THE START OF ANY CUTTING AND PATCHING ACTIVITIES. DO NOT CUT AND PATCH STRUCTURAL ELEMENTS AT ANY TIME.B.DO NOT CUT AND PATCH OPERATING ELEMENTS AND RELATED COMPONENTS IN A MANNER THAT RESULTS IN VISUALEVIDENCE OF CUTTING AND PATCHING.1.RESTORE EXPOSED FINISHES OF PATCHED AREAS AND EXTENDED FINISH RESTORATION INTO RETAINED ADJOININGCONSTRUCTION IN A MANNER THAT WILL ELIMINATE EVIDENCE OF PATCHING AND REFINISHING.01 74 00 - EXECUTION: CLEANINGA.PROVIDE FINAL CLEANING. CONDUCT CLEANING AND WASTE-REMOVAL OPERATIONS TO COMPLY WITH LOCAL LAWS ANDORDINANCES AND FEDERAL AND LOCAL ENVIRONMENTAL AND ANTIPOLLUTION REGULATIONS.B.CLEAN EACH SURFACE OR UNIT TO CONDITION EXPECTED IN AN AVERAGE COMMERCIAL BUILDING CLEANING ANDMAINTENANCE PROGRAM. COMPLY WITH MANUFACTURERS WRITTEN INSTRUCTIONS.C.CLEAN AND RE-LAMP ALL NEW LIGHT FIXTURES, LAMPS, GLOBES, AND REFLECTORS WHEN THESE FIXTURES WERE USED ASLIGHT SOURCE DURING CONSTRUCTION. FOR EXISTING LIGHT FIXTURES, REPLACE BURNED-OUT BULBS, AND THOSENOTICEABLY DIMMED BY HOURS OF USE.D.LEAVE PROJECT CLEAN AND READY FOR OCCUPANCY.01 78 23 CLOSEOUT SUBMITTALS - OPERATION AND MAINTENANCE MANUALS:A.ASSEMBLE A COMPLETE SET OF OPERATION AND MAINTENANCE DATA INDICATING THE OPERATION AND MAINTENANCE OFEACH SYSTEM, SUB-SYSTEM, AND PIECE OF EQUIPMENT NOT PART OF A SYSTEM.B.ORGANIZE OPERATION AND MAINTENANCE MANUALS INTO SUITABLE SETS OF MANAGEABLE SIZE. BIND AND INDEX DATA IN AHEAVY-DUTY, 3-RING, VINYL-COVERED, LOOSE-LEAF BINDERS, IN THICKNESS NECESSARY TO ACCOMMODATE CONTENTS,WITH POCKET INSIDE THE COVERS TO RECEIVE FOLDED OVERSIZED SHEETS. IDENTIFY EACH BINDER ON FRONT AND SPINEWITH THE PRINTED TITLE “OPERATION AND MAINTENANCE MANUAL,” PROJECT NAME, AND SUBJECT MATTER OF CONTENTS.01 78 36 - CLOSEOUT SUBMITTALS - WARRANTY:A.PRIOR TO ISSUE OF CERTIFICATE OF FINAL COMPLETION, THE CONTRACTOR SHALL EXECUTE AND DELIVER TO THE CITYREPRESENTATIVE A WRITTEN WARRANTY FOR THE WORK.B.SHOULD ANY DEFECT DEVELOP OR BECOME APPARENT DURING THE WARRANTY PERIOD DUE TO IMPROPER MATERIALS ORWORKMANSHIP, THE DEFECTS SHALL, UPON WRITTEN NOTICE, BE MADE GOOD BY THE CONTRACTOR WITHOUT ADDITIONALEXPENSE TO THE CITY OF SAN MATEO, AND ANY OTHER WORK AFFECTED IN CORRECTING SUCH DEFECTS SHALL ALSO BEMADE GOOD.C.THE WARRANTY PERIOD SHALL BE AS AGREED UPON BETWEEN THE OWNER AND THE CONTRACTOR BUT SHALL NOT BELESS THAN TWO YEARS AFTER ACCEPTANCE OF THE CERTIFICATE OF FINAL COMPLETION.1.THIS WARRANTY DOES NOT PRECLUDE SPECIAL OR ADDITIONAL WARRANTY REQUIREMENTS FOR INDIVIDUALCOMPONENTS OR SYSTEMS SPECIFIED ELSEWHERE.2.THIS WARRANTY SHALL BE IN ADDITION TO, AND NOT A LIMITATION OF, OTHER RIGHTS THE OWNER MAY HAVE AGAINSTTHE CONTRACTOR UNDER THE CONTRACT DOCUMENTS.01 78 39 CLOSEOUT SUBMITTALS - PROJECT RECORD DOCUMENTS:A.CONTRACTOR SHALL MAINTAIN AT THE JOBSITE ONE RECORD COPY OF THE DRAWINGS, SPECIFICATIONS, CHANGE ORDERSAND ADDENDA OR OTHER MODIFICATIONS TO THE PROJECT. CONTRACTOR SHALL MARK-UP AND KEEP CURRENT TORECORD CHANGES MADE DURING CONSTRUCTION.1.SUBMIT TO CITY REPRESENTATIVE ALL RECORD DOCUMENTS AT THE END OF CONSTRUCTION.2.SUBMIT TO CITY REPRESENTATIVE ONE COPY OF ALL “APPROVED” SHOP DRAWINGS, PRODUCT DATA SHEETS ANDSAMPLES.
NOTES:1.WATER CLOSET FLOW RATE 1.28 GALLONS PER FLUSH MAX., PROVIDE NEW CLEANOUT IN WALL ABOVE TOILET.2.CUSTOM CAST RAMP SINK AND COUNTER AS MANUFACTURED BY SONOMA CAST STONE. 40" WIDE X 22" DEEP X2" THICK "EARTHCRETE". FINISH: "NUCRETE FORMAT". SINK SUPPORTED BY CUSTOM METAL FRAMEMANUFACTURER BY FINE STEEL PRODUCTS, SAN JOSE, CA. STEEL TO BE ASTM A500 A/B. COORDINATELOCATION OF FAUCET & SOAP DISPENSER PENETRATIONS.3.LAVATORY FAUCET MAX FLOW RATE 0.5 GPM AT 60 PSI.4.MODIFY PLUMBING LINES AND ELECTRICAL CONNECTIONS AS NEEDED.
SPECIFICATIONSWALL WAINSCOT:MANUFACTURER: NEOLITH. ESTATUARIO SILK E05 QUARTZ TILE PANELS. WALL PANELS 48" X 48", UP 8'-0” HIGH.100% NATURAL MINERALS COMPOSITION. NEOLITH TO BE INSTALLED BY MANUFACTURER APPROVED CONTRACTORPER MANUFACTURER'S RECOMMENDATIONS. PREPARE PAINTED C.M.U. AS NEEDED FOR THINSET OF NEOLITH.FLOOR & CURB FINISH:MANUFACTURER: DUR-A-FLEX . ACCELERA HQ SEAMLESS FLOORING SYSTEM. FLOORING SYSTEM CONSISTING OFA SELF-LEVELING BASE COAT, WITH 2 COATS OF DECORATIVE QUARTZ BROADCAST AND A CLEAR TOPCOAT.PARTITIONS:MANUFACTURER: ACCUTEC, SCRANTON SERIES. TYPE: POLYMER HDPE SOLID PLASTIC HEAD RAIL, BRACES. ALLHARDWARE, BRACKETS, HINGES AND SHOES TO BE STAINLESS STEEL. COLOR: FROM MANUFACTURER'SSTANDARDS.CEILING MOUNTED LED LIGHT FIXTURE:HARRIS LIGHTING ROUGH SERVICE LUMINAIRE MODEL 100-LED-4K4EXTERIOR LED LIGHT FIXTURELITHONIA CNY LED PO 40k MVOLT DDB - DARK BRONZE PAINT SPECIFICATIONPAINT TO BE KELLY MOOREALL SURFACES TO RECEIVE PAINT TO BE CLEANED THOROUGHLY & PREPARED PER PAINT MANUFACTURER'SRECOMMENDATION. IF (E) PAINT IS IN GOOD CONDITION (NO PEELING OR CHALKING) PRIMER COAT MAYBE OMITTED.EXTERIOR WOOD TRIM & SIDING1 COAT: PRIMER KM 295 KEL BOND UNIVERSAL PRIMER2 COATS: KM 1245 ACRYSHIELD 100 % ACRYLIC LOW SHEENEXTERIOR METAL DOORS1 COAT: PRIMER 5725 DTM ACRYLIC METAL PRIMER2 COATS: KM 2888 DURA - POXY HP ACRYLIC URETHANE SEMI - GLOSS ENAMELPC3V100 ANTI GRAFFITI CLEAR COATINGEXTERIOR CMU1 COAT: PRIME WITH KM 295 KEL-BOND UNIVERSAL PRIMER2 COATS OF KM 1245 ACRYSHIELD 100% ACRYLIC LOW SHEENPC3V100 ANTI GRAFFITI CLEAR COATINGINTERIOR WOOD1 COAT: KM 295 KEL-BOND UNIVERSAL PRIMER2 COATS: KM DURA-POXY HP 2888 ACRYLIC URETHANE SEMI-GLOSS ENAMEL
1 1
12 2
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9'-0"9'-0"12'-8"6'-1"4'-4"4'-8"4'-8"4'-4"18'-734"
5'-5"5'-5"REMOVE METAL DOOR& FRAME, TYPICAL OF 3
REMOVE ALLPARTITIONS,TYP.
REMOVEHANDDRYER,TYP.REMOVE ALLPLUMBINGFIXTURES,TYP.
REMOVE ALLACCESSORIES,TYP.
REMOVEDRINKINGFOUNTAINREMOVELIGHTTIMER
PREPFLOOR FOR(N) FINISH,TYP.REMOVE HOSEBIBB TYP.
COVER PLATEAT (E) OPNG,TYPICAL
TOILET& URINALPARTITIONSFLOORFINISHTOILETPARTITIONS5'-0" MIN.CLR.FLOORFINISH DRINKING FOUNTAIN &RAILS, SEE DETAIL 4/4 FORMOUNTING HEIGHTS &CLEARANCES
NEOLITHWALL FINISHNEOLITHWALL FINISH
NEOLITHWALL FINISHPROVIDECLOSURE TRIMAT EDGE OFNEOLITH WALLFINISHPROVIDECLOSURE TRIMAT EDGE OFNEOLITH WALLFINISH
SURFACEMOUNTEDHINGE
REMOVETIMEREDLOCKS,WIRING &CONDUIT
REMOVELIGHTFIXTURE
LINE OF (E) ROOFOVERHANG
REMOVE SWITCH& CONDUITREMOVETIMEREDLOCKS,WIRING &CONDUITREMOVE SWITCH& CONDUITREMOVELIGHTFIXTURE
REMOVETIMER
CLG. MTD.LEDLIGHTFIXTURE
LINE OF (E) ROOFOVERHANG
INSTALLTIMERCONTROLS
EXTERIOR LEDLIGHT FIXTURE(E) ELECTRICALPANELPROVIDE OUTLET& (N) DEDICATEDCIRCUIT FORDRINKINGFOUNTAIN MODIFY SEWERLINES FOR (N)DRINKINGFOUNTAIN, SEEDETAIL 3/4
PROVIDE NEW CLEANOUTABOVE EACH TOILET INPLUMBING CHASE MODIFY WATERLINE FOR (N)DRINKINGFOUNTAIN, SEEDETAIL 3/4
PROVIDEDEDICATEDOUTLET FORDRINKINGFOUNTAIN
PROVIDEWIRING TOTOILETSENSORPROVIDE WIRINGTO TOILET SENSORPROVIDE WIRING TOURINAL SENSORPROVIDE DUPLEX OUTLETFOR EACH LAVATORY INPLUMBING CHASE NOTE:FAUCET & SOAP DISPENSER TRANSFORMERS TO BEPLUGGED INTO OUTLETS LOCATED IN PLUMBING CHASE.PROVIDE WALL PENETRATIONS & GROMMETS FOR EACHPOWER CORD.
User = PSMDate = Tuesday, May 18, 2021 4:53:03 PMFilename = C:\Users\PSM\Sync\PSM Projects\21920 San Mateo - Indian Springs\Con Docs\CAD Set\Sheets Indian Springs.dwg4SHEET ______ OF ______CITY OF SAN MATEOPUBLIC WORKS DEPARTMENTFACILITIES DIVISION CIPFSAN N9I EATO4EOMTCIEYACCNROFILAI81DETAROPRO INDIAN SPRINGSRESTROOM REMODELAUGUST 27, 2021Project # 469030 3 1DEMOLITION PLAN1/4" = 1'-0"
2FLOOR PLAN1/4" = 1'-0" 6PLUMBING DIAGRAM1/4" = 1'-0"
3DEMOLITION REFLECTED CEILING PLAN1/4" = 1'-0"
4REFLECTED CEILING PLAN1/4" = 1'-0"
BEB
LAVURLAVWCWCF
DF
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ELECTRICAL NOTES:1.RE-CONNECT LIGHT CONTROLS TO CAL-SENSE SYSTEM, VERIFY WITH CITYREPRESENTATIVE2.REUSE (E) CIRCUITS FOR NEW ELECTRONIC DOOR STRIKES3.PROVIDE NEW CIRCUITS AS NEEDED FOR NEW ELECTRICAL TO PLUMBING FIXTURESAND ACCESSORIES4.AT INTERIOR LIGHTS PROVIDE MOTION SENSORS5.EXTERIOR LIGHTS PROVIDE PHOTOCELL SIM.
5ELECTRICAL DIAGRAM1/4" = 1'-0"
GENERAL NOTES:1.PATCH ANY WALLS TO BE EXPOSED WHERE ITEMS HAVE BEEN REMOVED GENERAL NOTES:1.INSTALL ACCESSORIES ON NEOLITH WAINSCOT, PROVIDE BLOCKING AS REQUIRED2.ON END WALL IN ACCESSIBLE TOILET STALL FURR OUT NEOLITH AS NEEDED TO PROVIDE 18" MAXFROM CENTERLINE OF TOILET TO FACE OF WALL3.IN WOMEN'S ACCESSIBLE STALL MOUNT STALL DOOR ON WALL & OMIT PARTITION UPRIGHT ASNEEDED TO MAXIMIZE STALL DOOR STRIKE SIDE CLEARANCE H WH
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STAINLESSSTEELRAILSIGNAGESEE DETAIL3/4, TYPICAL
PAINT C.M.U.TO MATCH(E)
PAINT C.M.U.TO MATCH (E)PAINT WOOD FASCIAACCENT COLOR TOMATCH (E)
WOMENMENMEN WOMEN
PAINT C.M.U.TO MATCH(E)PAINT SIDINGWOOD TOMATCH (E)
PAINTWOOD TOMATCH (E)
PAINT WOODTRIM &LOVERS TOMATCH (E)
PAINT WOODFASCIAACCENTCOLOR TOMATCH (E)
PAINT WOOD FASCIAACCENT COLOR TOMATCH (E)PAINT C.M.U.TO MATCH(E)INSTALL FACECOVER PLATEWHERE ELECTRICALBOX WAS REMOVED,TYP. OF 2
PAINTEXPOSEDCONCRETETO MATCH (E)
REMOVEDEBRISFROMROOF,TYP.PAINTDOWNSPOUT,COLOR TOMATCH (E)
PAINT (E)CONDUIT &J-BOX
TOILET SEATCOVERDISPENSERSOAPDISPENSERHANDDRYERLAVATORYSIDE VIEWTOILET & GRAB BARSSIDE VIEWFINISHFLOOR± 0' - 0"30"40" TO T.O. LEVER40" TO T.O. SENSOR6"MAX.8"MIN.29" MIN. CLR.34" MAX. TO T.O. SINK27" MIN. CLR. 12"MAX.42"MIN.54" MIN.
24"MIN.8"19" MIN.TO OUTLET33" TO 36" A.F.F.TO T.O. BAR
KEYNOTES1.CBC 11B-309 (1) FAUCET CONTROLS &OPERATING MECHANISMS OF FIXTURES ORACCESSORIES SHALL BE OPERABLE W/ ONEHAND IN ACCORDANCE W/ THIS CHAPTER ANDSHALL NOT REQUIRE TIGHT GRASPING,PINCHING, OR TWISTING OF THE WRIST. THEFORCE REQUIRED TO ACTIVATE CONTROLSSHALL BE 5 LBS. MAX. LEVER OPERATED, PUSHTYPE, AND ELECTRONICALLY CONTROLLEDMECHANISMS ARE EXAMPLES OF ACCEPTABLEDESIGNS. SELF-CLOSING VALVES AREAALLOWED IF THE FACET REMAINS OPEN FORAT LEAST 10 SECONDS. SINKS SHALL BE 6.5"DEEP MAX (11B-606.7).2.INSTALL PROTECTIVE COVERING INSULATIONON ALL EXPOSED PIPES BELOW SINKS &LAVATORIES TO COMPLY W/ STATE & LOCALCODES. THERE SHALL BE NO SHARP ORABRASIVE SURFACES UNDER SINKS &LAVATORIES. (CBC 11B-606.5)3.1.25" MIN. / 2" MAX DIA. GRAB BAR. (CBC11B-609.8)4.ANCHOR ALL FIXTURES & ACCESSORIES PERMANUFACTURER'S SPECIFICATIONS.5.NEW HANDLES, PULLS, LATCHES, LOCKS,LIGHT SWITCHES, & OTHER OPERABLE PARTSON DOORS & GATES SHALL COMPLY W/ CBCSECTION 11B-309.4 OPERABLE PARTS OF SUCHHARDWARE SHALL BE 34" MIN. & 44" MAX.ABOVE THE FINISHED FLOOR. (CBC 11B-404.2.7) 441
2 43
ACCESSIBLE RESTROOM FIXTURE MOUNTING DETAILS
9" MIN.CLR.11"MIN.
17"MAX.
9"30"MIN. CLR.
13 1/2"MIN.
URINALSIDE VIEWURINAL & PARTITIONSFRONT VIEW15" MIN.15" MIN.4 36"2'-0"1'-0"7'-0" MIN. CLR. TO B.O.PARTITION BRACEPAINT (E) C.M.U.& RETURNPAINT (E) WOODWALL FINISH &CEILINGABOVE(N) FLOORFINISH OVER (E)CONCRETECURB 33" TO 36" TO.T.O. BAR6" CLR.40" MAX.TO B.O.REFLECTIVESURFACE NOTE:SEE DETAIL 5/4 FORACCESSORIES & FIXTUREMOUNTING HEIGHTS &CLEARANCES30" CLR.MIN.2'-6" (N) NEOLITHWAINSCOTOVER (E) C.M.U.
1.11B-602.1: DRINKING FOUNTAINS SHALL COMPLY WITH CBC 11B-307 & 11B-602.2.11B-602.2: CLEAR FLOOR SPACE PER CBC 11B-305 AND KNEE & TOE SPACE PER 11B-306: SEE SIDE VIEW 5B.3.11B-602.3: OPERABLE PARTS SHALL COMPLY WITH CBC 11B-309. CONTROLS SHALL BE OPERABLE WITH ONE HAND & SHALL NOT REQUIRE TIGHT GRASPING, PINCHING OR TWISTING OF THE WRIST. THE FORCE REQUIRED TOACTIVATE OPERABLE PARTS SHALL BE 5 LBS. MAX. THE FLOW OF WATER SHALL BE ACTIVATED BY A LEVER OR BUTTON THAT IS FRONT OR SIDE MOUNTED WITHIN 6" OF THE FRONT EDGE OF THE FOUNTAIN.4.11B-602.4: SPOUT OUTLETS SHALL BE 36" MAX. ABOVE FINISHED FLOOR AT LOW DRINKING FOUNTAIN.5.11B-602.5: THE SPOUT SHALL BE LOCATED 15" MIN. FROM THE VERTICAL SUPPORT AND 5" MAX. FROM THE FRONT EDGE OF THE UNIT, INCLUDING BUMPERS. SEE SIDE VIEW 5B.6.11B-602.6: THE SPOUT SHALL PROVIDE A FLOW OF WATER 4" HIGH MIN. AND SHALL BE LOCATED 5" MAX. FROM THE FRONT OF THE UNIT. THE ANGLE OF THE WATER STREAM SHALL BE MEASURED HORIZONTALLY RELATIVE TO THEFRONT FACE OF THE UNIT. WHERE SPOUTS ARE LOCATED LESS THAN 3" PF THE FRONT OF THE UNIT, THE ANGLE OF THE WATER STREAM SHALL BE 30° MAXIMUM. WHERE SPOUTS ARE LOCATE BETWEEN 3"-5" MAX. FROM THEFRONT OF THE UNIT, THE ANGLE OF WATER STREAM SHALL BE 15° MAX.7.11B-602.7: SPOUT OUTLETS FOR FOUNTAINS FOR STANDING PERSONS SHALL BE 38" MIN. AND 43" MAX. ABOVE THE FINISH FLOOR.8.11B-602.8: WALL AND POST-MOUNTED CANTILEVERED UNITS SHALL BE 18" MIN & 19" MAX. IN DEPTH.9.11B-602.9: DRINKING FOUNTAINS SHALL BE WITHIN ALCOVES, BETWEEN WING WALLS/GUARDRAIL BARRIERS, AND SHALL NOT ENCROACH INTO PEDESTRIAN WAYS. THE PROTECTED AREA WITHIN WHICH A UNIT IS LOCATED SHALLBE 32" WIDE MIN. AND 18" DEEP MIN., AND SHALL COMPLY WITH CBC 11B-305.7. WHEN USED, WING WALLS OR GUARDRAIL BARRIERS SHALL PROJECT HORIZONTALLY AT LEAST AS FAR AS THE UNIT AND TO WITHIN 6" VERTICALLYFROM THE FINISH FLOOR.10.INSTALL BLOCKING TO WALL AS REQUIRED TO ANCHOR D.F. & GUARD RAILS. G.C. TO VERIFY THAT ALL DIMENSIONS & CLEARANCES ARE COMPLIANT WITH CBC 11B-305-306. 16"15"1'-3"MATCHFOUNTAINDEPTH30"X48" CLEARFLOOR SPACEBCA CLEAR SPACE TO BECENTERED OF LOWDRINKING FOUNTAINPLAN VIEW SPOUT36"38" - 43" A.F.F.
36" MAX.27" MIN.30" CLR.FLR. SPACEABC
36" MAX.KNEE SPACE8"MIN
11"MIN.
MATCHFOUNTAINDEPTH15"MIN.9"MIN.6"MAX.TOE SPACE18" MIN.19" MAX. 6"FOUNTAINBEYONDTOE RAIL
ACCESSIBLE DRINKING FOUNTAIN
(E) WASTE LINE VENT,MODIFY AS NEEDED FOR(N) DRINKING FOUNTAIN(E) WATER LINE,MODIFYAS NEEDED FOR (N)DRINKING FOUNTAIN
REMOVE(E) WASTELINES
APPROXIMATE LOCATIONOF (N) WASTE LINE FOR(N) DRINKING FOUNTAIN(N) WASTE LINE TOCROSS IN FRONT OF (E)CONDUIT TO REMAIN,PROVIDE SUPPORTBRACKETS AS NEEDED (E) ELECTRICALTO REMAIN
(N) WASTE LINE TOCROSS IN FRONT OF (E)CONDUIT TO REMAIN,PROVIDE SUPPORTBRACKETS AS NEEDED
REMOVESECTIONSOF (E)WASTELINES
REMOVE SECTIONOF WATER LINE(E) WASTE LINE VENT,MODIFY AS NEEDED FOR(N) DRINKING FOUNTAIN NOTE:SOLIDLY GROUT & INFILL ALL ABANDONEDPENETRATIONS IN C.M.U. WALL NOTE:ADD TAP TO MAIN WATER LINE FORCHLORINATION TESTING, CONFIRMLOCATION WITH CITY REPRESENTATIVE. 5ACCESSIBLE RESTROOM FIXTURE MOUNTING DETAILS1/2" = 1'-0" 3PLUMBING DIAGRAMSN.T.S.User = PSMDate = Tuesday, May 18, 2021 4:53:03 PMFilename = C:\Users\PSM\Sync\PSM Projects\21920 San Mateo - Indian Springs\Con Docs\CAD Set\Sheets Indian Springs.dwg4SHEET ______ OF ______CITY OF SAN MATEOPUBLIC WORKS DEPARTMENTFACILITIES DIVISION CIPFSAN N9I EATO4EOMTCIEYACCNROFILAI81DETAROPRO INDIAN SPRINGSRESTROOM REMODELAUGUST 27, 2021Project # 469030 4 1EXTERIOR ELEVATIONS1/4" = 1'-0"
2INTERIOR ELEVATION3/8" = 1'-0"
C
LAV
UR
WC
DA 4ACCESSIBLE DRINKING FOUNTAIN1/2" = 1'-0"
PAINT COLORS:ACCENT TRIM T.B.D.WALL T.B.D.DOORS & FRAMES T.B.D.1.S2.PAINT ALL EXPOSED CONDUITS &ELECTRICAL BOXES H
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EXHIBIT B
INSURANCE REQUIREMENTS FOR CONSTRUCTION CONTRACTS
ARTICLE 18 - MINIMUM SCOPE AND LIMIT OF INSURANCE
18.01 Contractor shall procure and maintain for the duration of the contract, and for five (5) years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors.
18.02 Coverage shall be at least as broad as:
A. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits n o less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/ location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
B. Automobile Liability: Insura nce Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage.
C. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
D. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions.
E. Surety Bonds as described below.
F. Professional Liability (if Design/Build), with limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
G. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
18.03 If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
18.04 Self-Insured Retentions. Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration , and defense expenses. The 134 of 250
policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City.
ARTICLE 19 - OTHER INSURANCE PROVISIONS
19.01 The insurance policies are to contain, or be endorsed to contain, the following provisions:
A. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the C GL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts , or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 ; and CG 20 37 forms if later revisions used).
B. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
C. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.
19.02 Builder’s Risk (Course of Construction) Insurance A. Contractor may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name t he City as a loss payee as their interest may appear.
B. If the project does not involve new or major reconstruction, at the option of the City , an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained th at provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken , or destroyed during the performance of the Work, including during transit, installation, and testing at the City’s site.
19.03 Claims Made Policies
A. If any coverage required is written on a claims-made coverage form:
1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.
2. Insurance must be maintained, and evidence of insurance must be provided, for at least five (5) years after completion of contract work.
3. If coverage is cance lled or non -renewed, and not replaced with another claims -made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.
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4. A copy of the claims reporting requirements must be submitted to the City for review.
5. If the services involve lead -based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead -based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.
19.04 Acceptability of Insurers
A. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.
19.05 Waiver of Subrogation
A. Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the p ayment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.
19.06 Verification of Coverage
A. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waiv e the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
19.07 Subcontractors
A. Contractor shall re quire and verify that all subcontractors maintain insurance meeting all requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.
19.08 Surety Bonds.
A. Contractor shall provide the following Surety Bonds:
1. Performance Bond
2. Payment Bond
3. Maintenance Bond
B. The Payment Bond and the Performance Bond shall be in a sum equal to the contract price.
If the Performance Bond provides for a one -year warranty a separate Maintenance Bond is not necessary. If the warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10% of the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authori zed to issue such bonds in the State of California and secured through an authorized agent with an office in California. 136 of 250
19.09 Special Risks or Circumstances.
A. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.
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CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 8 Section Name: CONSENT CALENDAR File ID: 22-6068 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Public Works Department
MEETING DATE: May 02, 2022
SUBJECT:
City Hall Staff Restrooms Remodel – Contract
RECOMMENDATION:
Adopt a Resolution to authorize a budget transfer of $410,000 and approve an alternative purchasing procedure to award a construction contract to Angeles Contractor, Inc. to remodel the staff restrooms at City Hall in the amount of $492,932.79; establish a contingency reserve in the amount of $50,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
BACKGROUND:
In December 2019, the City collaborated with Huntsman Architectural Group to develop conceptual designs and cost estimates for 20 projects within City Hall and six others at various locations in the City. The conceptual design was finalized in January 2020 and includes the remodel of the staff restrooms at City Hall. Both restrooms located between the Information Technology and the Community Development Departments are non-conforming, do not meet the current requirements of the Americans with Disabilities Act (ADA), and will be remodeled and modified to conform to current ADA requirements, which will reduce the number of fixtures but will still be above the minimum required for occupancy.
The construction drawings for renovation of the staff restrooms were developed by Huntsman Architectural Group. The scope of work includes the replacement of fixtures, partitions, flooring, wall finishes, and lighting. The City’s Building Department approved the construction drawings for a building permit in 2021, which were used as the basis for development of a fixed-price proposal utilizing a process called “job order contracting” (JOC). The JOC process includes a contract for a fixed term or maximum dollar value in which a contractor is selected based on a competitive bid to perform various and separate job orders in the future, during the life of the contract. The JOC contract serves as an "on call" contracting program that is procured through one umbrella or framework contract. The contract is competitively procured at the onset of the program using a unit price book (UPB), unit price list construction catalog, or custom list of construction prices as a basis for pricing in the procurement process. Each individual job order is then priced from that UPB and allows for rapid deployment of projects with a transparent pricing mechanism.
The JOC process is a competitive procurement method for construction services approved by the City Council by resolution on March 18, 2019, pursuant to San Mateo Municipal Code section 3.60.070(h)(3), which permits the use of procedures approved by the Council that are not set forth in the purchasing ordinance. Specifically, this process involves the development of a detailed project list, establishment of a firm price using a unit price book, and the selection of a pre- qualified construction contractor upon the City’s authorization to proceed, all by the JOC contractor.
In this case, a multi-step process was used to tentatively select Angeles Contractor, Inc. to perform the restroom remodeling work, subject to Council approval. First, Sourcewell (formerly known as the National Joint Powers Alliance or NJPA) conducted a competitive proposal process to select The Gordian Group, Inc. (Gordian) to implement JOC on behalf 138 of 250
CITY OF SAN MATEO
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of Sourcewell member agencies. Second, Gordian competitively bids and administers the JOC process with the use of Gordian’s unit pricing that will provide the best price to the City. This allows the City to complete required public improvements efficiently by eliminating the need to develop project specifications and eliminating solicitation of bids through a project-specific competitive bidding process. Here, Gordian used the JOC process to select Angeles Contractor, Inc., the low bidder, as the pre-qualified contractor selected to construct the City Hall restroom project.
With contract approval, the procurement of materials would begin in May 2022, with construction in the fall of 2022 and completion before the spring of 2023. Staff recommends contract award to Angeles Contractor, Inc. because of its experience and availability to perform construction services.
Based on the foregoing, staff recommends for City Council to adopt a Resolution to authorize a budget transfer of $410,000 and approve an alternative purchasing procedure to award a construction contract to Angeles Contractor, Inc.
BUDGET IMPACT:
There are sufficient funds in the City Hall Improvements Project to transfer $410,000 to the City Hall Restroom Improvements Project and add to the project’s available fiscal year 2021-22 budget to ensure project costs can be sufficiently covered. The project budget is funded from the Construction Services Fund for City facility improvements.
ENVIRONMENTAL DETERMINATION:
This contract is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Proposed Resolution
Att 2 - Contract
STAFF CONTACT
Steve Wu, Project Manager II
[email protected]
(650) 522-7345
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2022)
AUTHORIZING A BUDGET TRANSFER OF $410,000 FROM THE CITY HALL IMPROVEMENTS PROJECT (46F008) TO THE CITY HALL RESTROOM IMPROVEMENTS PROJECT (46F007) AND APPROVING AN ALTERNATIVE PURCHASING PROCEDURE TO AWARD A CONSTRUCTION CONTRACT TO ANGELES CONTRACTOR, INC.
WHEREAS, San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve alternative purchasing procedures upon a finding that the alternative purchasing procedure is in the best interest of the City; and
WHEREAS, Sourcewell (formerly known as NJPA) has conducted competitive bidding processes to select The Gordian Group, Inc. (Gordian) to implement Job Order Contracting on behalf of their member agencies; and WHEREAS, the Job Order Contracting process allows for an umbrella construction contract to cover various and separate job orders during the life of the contract, and is beneficial for renovation, remodeling, or alterations where many small project tasks will arise, but the timing, type, and quantity of work are unknown; and
WHEREAS, Sourcewell and Gordian have conducted competitive bidding to select contractors to perform Job Order Contracting based on Gordian’s Unit Price Book; and WHEREAS, utilizing Gordian’s Unit Price Book and contract allows the City to utilize set competitive prices without the need to develop project specifications and to solicit bids for each minor project tasks; and WHEREAS, the City approved Job Order Contracting as a competitive procurement method for construction services by resolution on March 18, 2019 upon findings that the Job Order Contracting process with Gordian is in the best interests of the City; and
WHEREAS, the City Hall Staff Restroom Improvements Project (46F007) is designed and documented to be priced using Gordian’s Unit Price Book; and
WHEREAS, Angeles Contractor, Inc. was selected based on their experience and availability to perform construction services using the Gordian’s Unit Price Book; and WHEREAS, based on these circumstances, staff has determined that this is the best price available because companies have submitted competitive bids; and
WHEREAS, additional funding will be needed for the City Hall Staff Restrooms Improvements Project (46F008); and
WHEREAS, sufficient funds are available in the City Hall Improvements Project (46F008) to be transferred to the City Hall Staff Restrooms Improvements Project (46F007) in the amount of $410,000 to satisfy the additional funding needs.
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY FINDS AND RESOLVES that:
1. In accordance with CEQA Guidelines Section 15301, this project is categorically exempt from CEQA as an “existing facility” because it consists of the renovation of an existing building involving negligible or no expansion of use.
2. The Job Order Contracting process, as approved by City Council on March 18, 2019, utilizing Gordian’s contract and Unit Price Book to award a construction contract to Angeles Contractor, Inc. is in the best interests of the City because it offers the best price to the City and allows the City to complete the remodel of the restrooms at City Hall efficiently by eliminating the need to develop project specifications and eliminating solicitation of bids through a project specific competitive bidding process.
3. A construction contract is approved in the amount of $492,932.79 with Angeles Constractor, Inc. to remodel the staff restrooms at City Hall.
4. A transfer is approved in the amount of $410,000 from the City Hall Improvements Fund (46F008) to the City Hall Staff Restrooms Project (46F007).
5. The Public Works Director is authorized to execute the contract on behalf of the City and issue change orders within the contingency amount.
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This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.