EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Department of Parks and Recreation
Plan, organize and direct all tree management operations in accordance with program guidelines and budgetary limits.
Recommend modifications to policies, programs and procedures or initiate changes as appropriate.
Supervise personnel assigned to tree maintenance activities including: assignment, prioritization and review of work: performance evaluation; training; and providing effective input on personnel actions.
Prepare, receive and review bids for contract work; award contracts within policy guidelines; and monitor performance.
Maintain and ensure compliance with the Street Tree Master Plan; and administer and enforce the Protected Trees Ordinance Heritage Tree and the street tree programs’ tree-protection guidelines as in regard tos private projects.
In conjunction with the Building and Planning Divisions, recommend, review and enforce applicable regulations concerning private construction and development projects.
Maintain the street tree inventory.
Fully utilize the computerized work systems in accordance with workflow processes.
Inspect areas to determine the need for maintenance, removal and planting; and develop work plans or recommendations to accomplish needed work.
Respond to inquiries from citizens, businesses and other concerned parties; and take remedial action if warranted and authorized.
Submit cost estimates for equipment, material and contracts; monitor expenditures; and assist in the preparation of the Division budget.
Maintain liaison with Department divisions, other City Departments and with other agencies and organizations.
Serve as the Division Manager as needed.
314 of 741
City of San Mateo
Managing Arborist
Serve on Department and City committees as needed; and participate in conferences and inter- agency groups.
Perform other related duties.
Community Development Department
Plan, organize and direct all tree related operations in accordance with program guidelines and budgetary limits.
Recommend modifications to policies, programs and procedures or initiate changes as appropriate.
Supervise personnel assigned to tree-related development review activities including: assignment, prioritization and review of work: performance evaluation; training; and providing effective input on personnel actions.
Prepare, receive and review bids for contract work; award contracts within policy guidelines; and monitor performance.
Develop and maintain public education materials
Maintain and ensure compliance with the San Mateo Municipal Code; and administer the Department’s tree programs and tree-protection guidelines as regards private projects.
In conjunction with the Building and Planning Divisions, recommend, review and enforce applicable regulations concerning private construction and development projects.
Maintain a private property tree inventory.
Fully utilize the computerized work systems in accordance with workflow processes.
Inspect areas to confirm compliance with the Department’s tree requirements.
Respond to inquiries from citizens, businesses and other concerned parties; and take action if warranted and authorized.
Maintain liaison with Department divisions, other City Departments and with other agencies and organizations.
Serve as the Division Manager as needed.
Serve on Department and City committees as needed; and participate in conferences and inter- agency groups.
315 of 741
City of San Mateo
Managing Arborist
Regularly monitor tree-related operations and programs and made recommendation to the Director as appropriate.
Perform other related duties.
JOB-RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
Principles, techniques and equipment used in arboriculture.
Tree diseases and their treatment.
Safety practices related to the work.
Principles of supervision, program administration, budget management and customer relations.
Report preparation and records management.
Personal computer applications.
Ability to:
Acquire a thorough knowledge of Department and Division policies and regulations; and of applicable City policies.
Acquire a thorough knowledge of applicable local, State and Federal laws and regulations.
Effectively manage tree programs, including staff and contractor supervision.
Accurately evaluate both short-term and long-term program needs, and develop the means to meet them.
Evaluate contractor proposals in terms of cost-effectiveness and potential for quality performance.
Prepare effective and accurate reports, project cost estimates and budget projections.
Maintain accurate records and make accurate arithmetic calculations.
316 of 741
City of San Mateo
Managing Arborist
Use computers and handheld electronic devices in the course of work.
Communicate effectively in writing and in person.
Maintain effective working relationships with those contacted in the course of work.
Experience and Training Guidelines:
Experience:
Two years of increasingly responsible experience in the supervision of tree maintenance and related forestry operations.
Training:
Equivalent to possession of a Bachelor’s Degree from an accredited college or university with major coursework in arboriculture, park management or a related curriculum.
License or Certificate:
Possession of a valid, appropriate California Driver’s License and a satisfactory driving record.
Possession of a current Arborist Certificate from the International Society of Arborists.
Possession of a current State Pest Control Advisor’s Certificate is desirable.
ADA Special Requirements:
Essential duties require the following physical abilities and work environment:
Ability to work in a standard office and field environment, including exposure to inclement weather; and ability to work extended hours and respond to emergency situations.
ADOPTED CC: 4-04-07
REVISED CC: 8-21-17
FORMER TITLES:
BARGAINING UNIT: MANAGEMENT UNIT
FLSA: EXEMPT
PERFORMANCE APPRAISAL: MANAGEMENT
DOT: NO
PRE APPT MEDICAL: NO
SAFETY SENSITIVE: NO
REQUIRED HARASSMENT PREVENTION TRAINING: SUPERVISORY
FORM 700: YES
JOB CODES: 2249
ABOLISHED:
317 of 741
CITY OF SAN MATEO
3 6
6 1
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 13 Section Name: CONSENT CALENDAR Account Number: 10-6121 File ID: 22-6608 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Parks and Recreation Department
MEETING DATE: September 19, 2022
SUBJECT:
Citywide Ash Tree Pruning 2022 – Agreement
RECOMMENDATION:
Approve an agreement with West Coast Arborists for citywide ash tree pruning in the amount of $227,850 and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented.
BACKGROUND:
The City owns and maintains 434 mature ash trees throughout the city. The proposed pruning work seeks to increase the longevity of this valuable population of heritage trees.
The Request for Bids was posted on the City's Bid Posting page on July 18, 2022. A notice advertising the Request for Bids was published in the Daily Journal on July 22, 2022. On the bid closing date, five bids were received. The results were as follows:
West Coast Arborists: $227,850
Professional Tree Care Company: $258,230
Bay Area Tree Experts: $265,800
Davey Tree Experts: $298,000
Arborist Now: $725,388
After reviewing the bid documents, staff recommends awarding the project to West Coast Arborists because they are the lowest responsive and responsible bidder.
BUDGET IMPACT:
There are sufficient funds to execute this agreement in the Parks and Recreation Department operating budget.
ENVIRONMENTAL DETERMINATION:
This tree pruning project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)
NOTICE PROVIDED
All meeting noticing requirements were met.
318 of 741
CITY OF SAN MATEO
3 6
6 1
ATTACHMENTS
Att 1 – Agreement with West Coast Arborists
STAFF CONTACT
Matthew Fried, Manager Arborist
[email protected]
(650) 522-7422
319 of 741
Contract for Services Page 1 of 20
Rev 5/22
AGREEMENT WITH WEST COAST ARBORISTS, INC.
FOR ASH TREE PRUNING PROJECT
This Agreement, made and entered into this day of____________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and WEST COAST ARBORISTS, INC. a CORPORATION ("CONTRACTOR"), whose address is 390 MARTIN AVE., SANTA CLARA, CA 95050.
RECITALS:
A. CITY desires certain ASH TREE PRUNING services hereinafter described.
B. CITY desires to engage CONTRACTOR to provide these ASH TREE PRUNING services by reason of its qualifications and experience for performing such services and CONTRACTOR has offered to provide the required services on the terms and in the manner set forth herein.
NOW, THEREFORE, IT IS AGREED as follows:
SECTION 1 - SCOPE OF SERVICES
.
The scope of services to be performed by CONTRACTOR under this Agreement is as described in Exhibit A to this Agreement, which is attached and incorporated by reference.
SECTION 2 - DUTIES OF CONTRACTOR
CONTRACTOR shall be responsible for the professional quality, technical accuracy and coordination of all work furnished by CONTRACTOR under this Agreement. CONTRACTOR shall, without additional compensation, correct or revise any errors or deficiencies in its work.
CONTRACTOR represents that it is qualified to furnish the services described under this Agreement.
CONTRACTOR shall be responsible for employing or engaging all persons necessary to perform the services of CONTRACTOR.
CONTRACTOR agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.
SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project.
CITY shall examine documents submitted by CONTRACTOR and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of CONTRACTOR'S work.
DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
320 of 741
Contract for Services Page 2 of 20
Rev 5/22
SECTION 4 - TERM
The services to be performed under this Agreement shall commence on SEPTEMBER 19, 2022 and be completed on or about NOVEMBER 1, 2022.
SECTION 5 - PAYMENT
Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay CONTRACTOR a fee pursuant to rates stated in Exhibit B, attached and incorporated by reference.
SECTION 6 - TERMINATION
Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspend work on the Project for any reason, upon ten (10) days' written notice to CONTRACTOR. CONTRACTOR agrees to cease all work under this Agreement upon receipt of said written notice.
SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents prepared by CONTRACTOR in the performance of this Agreement are and shall be the property of CITY, whether the project for which they are made is executed or not.
SECTION 8 - CONFIDENTIALITY
All reports and documents prepared by CONTRACTOR in connection with the performance of this Agreement are confidential until released by CITY to the public. CONTRACTOR shall not make any such documents or information available to any individual or organization not employed by CONTRACTOR or CITY without the written consent of CITY before any such release.
SECTION 9 - INTEREST OF CONTRACTOR
CONTRACTOR covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.
SECTION 10 - CONTRACTOR'S STATUS
It is expressly agreed that in the performance of the services required under this Agreement, CONTRACTOR shall at all times be considered an independent contractor as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONTRACTOR an agent or employee of CITY while providing services under this Agreement.
DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
321 of 741
Contract for Services Page 3 of 20
Rev 5/22
SECTION 11 - INDEMNITY
CONTRACTOR agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of CONTRACTOR’s performance of this Agreement, except for those claims arising out of CITY’s sole negligence or willful misconduct. CONTRACTOR agrees to defend City, its elected and appointed officials, employees, and agents against any such claims.
SECTION 12 - INSURANCE
Contractor shall procure and maintain for the duration of the contract the insurance specified in Exhibit C to this Agreement
SECTION 13 - NONASSIGNABILITY
Both parties hereto recognize that this Agreement is for the personal services of CONTRACTOR and cannot be transferred, assigned, or subcontracted by CONTRACTOR without the prior written consent of CITY.
SECTION 14 - RELIANCE UPON SKILL OF CONTRACTOR
It is mutually understood and agreed by and between the parties hereto that CONTRACTOR is skilled in the performance of the work agreed to be done under this Agreement and that CITY relies upon the skill of CONTRACTOR to do and perform the work in the most skillful manner, and CONTRACTOR agrees to thus perform the work. The acceptance of CONTRACTOR's work by CITY does not operate as a release of CONTRACTOR from said obligation.
SECTION 15 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.
SECTION 16 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this provision that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.
DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
322 of 741
Contract for Services Page 4 of 20
Rev 5/22
SECTION 17 - NON-DISCRIMINATION
CONTRACTOR warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither CONTRACTOR nor any of its subcontractors shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.
SECTION 18 - MEDIATION
Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the State Mediation and Conciliation Service, or other agreed-upon service. The mediator shall be selected by a blind draw.
The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.
SECTION 19 - LITIGATION
CONTRACTOR shall testify at CITY's request if litigation is brought against CITY in connection with CONTRACTOR's services under this Agreement. Unless the action is brought by CONTRACTOR, or is based upon CONTRACTOR's wrongdoing, CITY shall compensate CONTRACTOR for preparation for testimony, testimony, and travel at CONTRACTOR's standard hourly rates at the time of actual testimony.
SECTION 20 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:
To CITY: City of San Mateo
Attn: Trees Division
2001 Pacific Blvd.
San Mateo, CA 94401
To CONTRACTOR: WEST COAST ARBORISTS, INC.
Attn: Joe Bartolo
390 Martin Ave.
Santa Clara, CA 95050
DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
323 of 741
Contract for Services Page 5 of 20
Rev 5/22
SECTION 21 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between CITY and CONTRACTOR and supersedes all prior negotiations, representations, and agreements, either written or oral.
This document may be amended only by written instrument, signed by both CITY and CONTRACTOR.
SECTION 22 – GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of California and, in the event of litigation, venue will be in the County of San Mateo.
[SIGNATURE PAGE FOLLOWS]
DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
324 of 741
Contract for Services Page 6 of 20
Rev 5/22
IN WITNESS WHEREOF, CITY OF SAN MATEO and WEST COAST ARBORISTS, INC. have executed this Agreement the day and year first above written.
CITY OF SAN MATEO
CONTRACTOR
Joanne Magrini
Director of Parks and Recreation
Date Patrick Mahoney
President
If a Corporation, can be either 1)
President or 2) Vice President plus
an additional corporate officer (i.e.,
Secretary, Treasurer) who shall sign
below.
ADDITIONAL CORPORATE OFFICER
(If necessary per the above)
Date
Mazarin Vakharia
Assistant City Attorney
Date
Attachments:
Exhibit A: Scope of Services
Exhibit B: Payment Rates
Exhibit C: Insurance Requirements
DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4 8/30/2022
8/30/2022
325 of 741
Contract for Services Page 7 of 20
Rev 5/22
EXHIBIT A
SCOPE OF SERVICES
Prune to reduce canopy 5-8 ft in order to reduce end-weight and to minimize risk of branch failure. Pruning will occur in the outer 25% of the canopy. Pruning of live branches should be between one and 4 inches No more than one quarter of the over canopy shall be removed Clean dead branches one inch in diameter and greater
Mitigate hazards not visible from the ground
Raise low limbs to 10 ft over sidewalks and 15ft over road. Clear surrounding structures by 3-5 ft.
Address Street Side Site Species DBH
1300 02ND AVE Front 1 Fraxinus uhdei (ash, shamel) 28
1300 02ND AVE Front 2 Fraxinus uhdei (ash, shamel) 34
1314 02ND AVE Front 1 Fraxinus uhdei (ash, shamel) 34
1314 02ND AVE Front 2 Fraxinus uhdei (ash, shamel) 34
244 24TH AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 770 27TH AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 770 27TH AVE Front 2 Fraxinus velutina modesto (ash, modesto) 22 404 29TH AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 405 29TH AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 408 29TH AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 409 29TH AVE Front 2 Fraxinus velutina modesto (ash, modesto) 22 410 29TH AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 410 29TH AVE Front 2 Fraxinus velutina modesto (ash, modesto) 28 413 29TH AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 413 29TH AVE Front 2 Fraxinus velutina modesto (ash, modesto) 22 110 30TH AVE Front 1 Fraxinus americana 'Autumn Purple' (ash, autumn purple) 10 330 30TH AVE Left 1 Fraxinus velutina modesto (ash, modesto) 28 223 37TH AVE Front 2 Fraxinus uhdei (ash, shamel) 16
223 37TH AVE Front 3 Fraxinus uhdei (ash, shamel) 10
223 37TH AVE Front 4 Fraxinus uhdei (ash, shamel) 10
223 37TH AVE Front 5 Fraxinus uhdei (ash, shamel) 10
223 37TH AVE Front 6 Fraxinus uhdei (ash, shamel) 10
223 37TH AVE Front 7 Fraxinus uhdei (ash, shamel) 10
223 37TH AVE Left 1 Fraxinus uhdei (ash, shamel) 10
223 37TH AVE Left 2 Fraxinus uhdei (ash, shamel) 10
223 37TH AVE Left 3 Fraxinus uhdei (ash, shamel) 16
223 37TH AVE Left 4 Fraxinus uhdei (ash, shamel) 10
223 37TH AVE Left 5 Fraxinus uhdei (ash, shamel) 10
223 37TH AVE Left 6 Fraxinus uhdei (ash, shamel) 10
DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
326 of 741
Contract for Services Page 8 of 20
Rev 5/22
Address Street Side Site Species DBH
223 37TH AVE Left 8 Fraxinus uhdei (ash, shamel) 10
302 39TH AVE E Front 2 Fraxinus velutina modesto (ash, modesto) 26 302 39TH AVE E Right 1 Fraxinus velutina modesto (ash, modesto) 26 305 39TH AVE E Front 1 Fraxinus velutina modesto (ash, modesto) 18 306 39TH AVE E Front 2 Fraxinus velutina modesto (ash, modesto) 18 317 39TH AVE E Front 1 Fraxinus velutina modesto (ash, modesto) 34 341 39TH AVE E Front 1 Fraxinus velutina modesto (ash, modesto) 28 350 39TH AVE E Front 1 Fraxinus velutina modesto (ash, modesto) 30 315 40TH AVE E Front 1 Fraxinus velutina modesto (ash, modesto) 38 333 40TH AVE E Left 1 Fraxinus velutina modesto (ash, modesto) 30 600 42ND AVE Right 1 Fraxinus holo moraine (ash, moraine) 22 600 42ND AVE Right 2 Fraxinus holo moraine (ash, moraine) 16 600 42ND AVE Right 3 Fraxinus holo moraine (ash, moraine) 28 600 42ND AVE Right 4 Fraxinus holo moraine (ash, moraine) 10 600 42ND AVE Right 5 Fraxinus holo moraine (ash, moraine) 10 600 42ND AVE Right 6 Fraxinus holo moraine (ash, moraine) 10 600 42ND AVE Right 7 Fraxinus holo moraine (ash, moraine) 10 600 42ND AVE Right 8 Fraxinus holo moraine (ash, moraine) 10 600 42ND AVE Right 9 Fraxinus holo moraine (ash, moraine) 10 600 42ND AVE Right 10 Fraxinus holo moraine (ash, moraine) 10 600 42ND AVE Right 11 Fraxinus holo moraine (ash, moraine) 10 600 42ND AVE Right 12 Fraxinus holo moraine (ash, moraine) 10 600 42ND AVE Right 13 Fraxinus holo moraine (ash, moraine) 10 600 42ND AVE Right 15 Fraxinus holo moraine (ash, moraine) 10 600 42ND AVE Right 17 Fraxinus holo moraine (ash, moraine) 16 600 42ND AVE Right 19 Fraxinus holo moraine (ash, moraine) 16 600 42ND AVE Right 20 Fraxinus holo moraine (ash, moraine) 10 600 42ND AVE Right 21 Fraxinus holo moraine (ash, moraine) 10 111 43RD AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1806 ADAMS ST Left 1 Fraxinus uhdei (ash, shamel) 19
733 ADA ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 741 ADA ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 809 ADA ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 848 ADA ST Front 1 Fraxinus velutina (ash, Arizona) 24
856 ADA ST Front 1 Fraxinus velutina modesto (ash, modesto) 24 2720 ALAMEDA N/A 12 Fraxinus uhdei (ash, shamel) 34
2720 ALAMEDA N/A 24 Fraxinus uhdei (ash, shamel) 28
2720 ALAMEDA N/A 28 Fraxinus holo moraine (ash, moraine) 28 2720 ALAMEDA N/A 33 Fraxinus uhdei (ash, shamel) 40
2720 ALAMEDA N/A 37 Fraxinus uhdei (ash, shamel) 28
2720 ALAMEDA N/A 45 Fraxinus uhdei (ash, shamel) 22
DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
327 of 741
Contract for Services Page 9 of 20
Rev 5/22
Address Street Side Site Species DBH
2720 ALAMEDA N/A 50 Fraxinus uhdei (ash, shamel) 28
2720 ALAMEDA N/A 56 Fraxinus uhdei (ash, shamel) 34
2720 ALAMEDA N/A 71 Fraxinus uhdei (ash, shamel) 28
2720 ALAMEDA N/A 72 Fraxinus uhdei (ash, shamel) 28
2720 ALAMEDA N/A 75 Fraxinus uhdei (ash, shamel) 34
2720 ALAMEDA N/A 85 Fraxinus uhdei (ash, shamel) 22
2825 ALAMEDA Right 1 Fraxinus velutina modesto (ash, modesto) 16 2825 ALAMEDA Right 2 Fraxinus velutina modesto (ash, modesto) 22 2825 ALAMEDA Right 3 Fraxinus velutina modesto (ash, modesto) 16 2825 ALAMEDA Right 4 Fraxinus velutina modesto (ash, modesto) 22 3121 ALAMEDA Front 2 Fraxinus velutina modesto (ash, modesto) 16 3121 ALAMEDA Front 3 Fraxinus velutina modesto (ash, modesto) 22 3121 ALAMEDA Front 4 Fraxinus velutina modesto (ash, modesto) 10 3708 ALAMEDA Front 1 Fraxinus velutina modesto (ash, modesto) 34 100 ARROYO CT N/A 6 Fraxinus uhdei (ash, shamel) 16
100 ARROYO CT N/A 20 Fraxinus uhdei (ash, shamel) 22
100 ARROYO CT N/A 101 Fraxinus americana (ash, white) 16 100 ARROYO CT N/A 108 Fraxinus pennsylvanica (ash, green) 10 1801 BAHIA ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 1815 BAHIA ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 1837 BAHIA ST N/A 185 Fraxinus holo moraine (ash, moraine) 16 1837 BAHIA ST N/A 204 Fraxinus uhdei (ash, shamel) 22
1837 BAHIA ST N/A 209 Fraxinus uhdei (ash, shamel) 10
1854 BAHIA ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 1857 BAHIA ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 240 BAYSHORE BLVD N Front 2 Fraxinus velutina (ash, Arizona) 22 1328 BEACON AVE Front 1 Fraxinus holo moraine (ash, moraine) 28 1333 BEACON AVE Front 1 Fraxinus holo moraine (ash, moraine) 22 1357 BEACON AVE Front 1 Fraxinus holo moraine (ash, moraine) 22 1401 BEACON AVE Front 1 Fraxinus holo moraine (ash, moraine) 22 1409 BEACON AVE Front 1 Fraxinus holo moraine (ash, moraine) 28 1417 BEACON AVE Front 1 Fraxinus holo moraine (ash, moraine) 28 3835 BERESFORD ST Front 1 Fraxinus uhdei (ash, shamel) 28 804 BERMUDA DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 850 BERMUDA DR Front 1 Fraxinus velutina modesto (ash, modesto) 16 850 BERMUDA DR Left 1 Fraxinus velutina modesto (ash, modesto) 16 1075 BERMUDA DR Front 5 Fraxinus velutina modesto (ash, modesto) 22 1075 BERMUDA DR Front 6 Fraxinus velutina modesto (ash, modesto) 28 1075 BERMUDA DR Front 7 Fraxinus velutina modesto (ash, modesto) 16 1075 BERMUDA DR Front 8 Fraxinus velutina modesto (ash, modesto) 16 1075 BERMUDA DR Front 9 Fraxinus velutina modesto (ash, modesto) 16 DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
328 of 741
Contract for Services Page 10 of 20
Rev 5/22
Address Street Side Site Species DBH
1075 BERMUDA DR Front 10 Fraxinus velutina modesto (ash, modesto) 22 730 BIRCH AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 730 BIRCH AVE Front 2 Fraxinus velutina modesto (ash, modesto) 16 734 BIRCH AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1111 BIRCH AVE Front 1 Fraxinus velutina modesto (ash, modesto) 16 315 CASTILIAN WY Front 1 Fraxinus velutina modesto (ash, modesto) 22 316 CAVANAGH ST Front 1 Fraxinus holo moraine (ash, moraine) 16 635 CONNIE AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 636 CONNIE AVE Front 1 Fraxinus velutina modesto (ash, modesto) 16 638 COSTA RICA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 10 638 COSTA RICA AVE Front 2 Fraxinus velutina modesto (ash, modesto) 10 638 COSTA RICA AVE Front 3 Fraxinus velutina modesto (ash, modesto) 16 638 COSTA RICA AVE Front 4 Fraxinus velutina modesto (ash, modesto) 16 1517 COTTAGE GROVE AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1556 COTTAGE GROVE AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1557 COTTAGE GROVE AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1564 COTTAGE GROVE AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1632 COTTAGE GROVE AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1633 COTTAGE GROVE AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1640 COTTAGE GROVE AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1783 COTTAGE GROVE AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 601 CRYSTAL SPRINGS RD Front 10 Fraxinus uhdei (ash, shamel) 10 3320 CURTISS ST Left 1 Fraxinus velutina modesto (ash, modesto) 38 1116 CYPRESS AVE Front 1 Fraxinus americana (ash, white) 22 2097 DELAWARE ST S Front 1 Fraxinus velutina modesto (ash, modesto) 22 320 DEL ROSA WY Front 1 Fraxinus holo moraine (ash, moraine) 14 515 DORCHESTER RD Front 3 Fraxinus spp (Ash spp) 10
515 DORCHESTER RD Front 4 Fraxinus spp (Ash spp) 10
515 DORCHESTER RD Front 5 Fraxinus spp (Ash spp) 10
1200 DORE AVE Front 1 Fraxinus spp (Ash spp) 16
1200 DORE AVE Right 2 Fraxinus velutina (ash, Arizona) 10 709 EDINBURGH ST Front 1 Fraxinus uhdei (ash, shamel) 34 1538 EDINBURGH ST Left 3 Fraxinus uhdei (ash, shamel) 10 1538 EDINBURGH ST Left 4 Fraxinus uhdei (ash, shamel) 22 3110 EDISON ST Front 1 Fraxinus velutina modesto (ash, modesto) 28 1727 EISENHOWER ST Front 1 Fraxinus velutina (ash, Arizona) 28 1616 ELEANOR DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 1640 ELEANOR DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 1652 ELEANOR DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 1665 ELEANOR DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 1677 ELEANOR DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
329 of 741
Contract for Services Page 11 of 20
Rev 5/22
Address Street Side Site Species DBH
1683 ELEANOR DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 1706 ELEANOR DR Front 2 Fraxinus velutina modesto (ash, modesto) 22 1712 ELEANOR DR Front 1 Fraxinus velutina modesto (ash, modesto) 16 1719 ELEANOR DR Front 1 Fraxinus velutina modesto (ash, modesto) 16 1724 ELEANOR DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 1725 ELEANOR DR Right 1 Fraxinus velutina modesto (ash, modesto) 16 1730 ELEANOR DR Front 1 Fraxinus velutina modesto (ash, modesto) 16 390 EL PORTAL AVE Median 2 Fraxinus uhdei (ash, shamel) 28 2614 ENSENADA WY Front 1 Fraxinus velutina modesto (ash, modesto) 28 336 ESTRELLA WY Front 1 Fraxinus velutina modesto (ash, modesto) 22 867 FIESTA DR Right 1 Fraxinus velutina modesto (ash, modesto) 22 2625 FOSTER ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 2649 FOSTER ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 2830 GARFIELD ST Front 1 Fraxinus americana 'Autumn Purple' (ash, autumn purple) 10 103 GRAND BLVD Left 1 Fraxinus velutina modesto (ash, modesto) 16 103 GRAND BLVD Left 2 Fraxinus velutina modesto (ash, modesto) 16 1788 HAMLET ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 10 HAYWARD AVE Median 39 Fraxinus americana (ash, white) 16 1408 HEMLOCK AVE Front 1 Fraxinus velutina modesto (ash, modesto) 34 1416 HEMLOCK AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 1424 HEMLOCK AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 301 HILLSDALE BLVD E N/A 5 Fraxinus uhdei (ash, shamel) 10 2724 HOLLAND ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 2617 HOSMER ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 2709 HOSMER ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 2816 HOSMER ST Front 1 Fraxinus velutina modesto (ash, modesto) 28 2835 HOSMER ST Front 2 Fraxinus velutina modesto (ash, modesto) 22 2842 HOSMER ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 2849 HOSMER ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 606 INDIAN AVE Right 1 Fraxinus uhdei (ash, shamel) 16
2501 ISABELLE AVE Front 2 Fraxinus velutina modesto (ash, modesto) 22 2501 ISABELLE AVE Front 4 Fraxinus velutina modesto (ash, modesto) 16 2915 ISABELLE AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 2915 ISABELLE AVE Front 2 Fraxinus velutina modesto (ash, modesto) 22 2915 ISABELLE AVE Front 3 Fraxinus velutina modesto (ash, modesto) 22 2915 ISABELLE AVE Front 4 Fraxinus velutina modesto (ash, modesto) 22 2925 ISABELLE AVE Front 2 Fraxinus velutina modesto (ash, modesto) 22 1309 JAMES CT Front 1 Fraxinus velutina modesto (ash, modesto) 28 1317 JAMES CT Front 1 Fraxinus velutina modesto (ash, modesto) 22 604 JOANNE DR Right 1 Fraxinus velutina modesto (ash, modesto) 16 609 JOANNE DR Front 1 Fraxinus velutina modesto (ash, modesto) 16 DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
330 of 741
Contract for Services Page 12 of 20
Rev 5/22
Address Street Side Site Species DBH
621 JOANNE DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 635 JOANNE DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 645 JOANNE DR Front 1 Fraxinus velutina modesto (ash, modesto) 16 656 JOANNE DR Front 1 Fraxinus velutina modesto (ash, modesto) 28 662 JOANNE DR Front 1 Fraxinus velutina modesto (ash, modesto) 16 692 JOANNE DR Left 1 Fraxinus velutina modesto (ash, modesto) 22 717 KATHRYNE AVE Front 1 Fraxinus holo moraine (ash, moraine) 16 725 KATHRYNE AVE Front 1 Fraxinus holo moraine (ash, moraine) 16 740 KATHRYNE AVE Front 1 Fraxinus holo moraine (ash, moraine) 16 741 KATHRYNE AVE Front 1 Fraxinus holo moraine (ash, moraine) 16 748 KATHRYNE AVE Front 1 Fraxinus holo moraine (ash, moraine) 10 749 KATHRYNE AVE Front 1 Fraxinus holo moraine (ash, moraine) 16 840 KATHRYNE AVE Front 1 Fraxinus holo moraine (ash, moraine) 28 848 KATHRYNE AVE Front 1 Fraxinus holo moraine (ash, moraine) 28 849 KATHRYNE AVE Front 1 Fraxinus americana (ash, white) 10 1700 KEHOE AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 510 KENTUCKY AVE Front 1 Fraxinus velutina modesto (ash, modesto) 10 510 KENTUCKY AVE Front 2 Fraxinus velutina modesto (ash, modesto) 16 510 KENTUCKY AVE Front 3 Fraxinus velutina modesto (ash, modesto) 16 510 KENTUCKY AVE Front 4 Fraxinus velutina modesto (ash, modesto) 16 520 KENTUCKY AVE Right 1 Fraxinus velutina modesto (ash, modesto) 10 308 KINGSTON ST N Front 1 Fraxinus velutina (ash, Arizona) 22 105 KINGSTON ST S Front 1 Fraxinus velutina modesto (ash, modesto) 16 1544 LAGO ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 1549 LAGO ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 1558 LAGO ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 1563 LAGO ST Front 1 Fraxinus velutina modesto (ash, modesto) 10 1570 LAGO ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 1570 LAGO ST Front 2 Fraxinus velutina modesto (ash, modesto) 10 1571 LAGO ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 1579 LAGO ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 1583 LAGO ST Front 1 Fraxinus velutina modesto (ash, modesto) 10 1591 LAGO ST Front 2 Fraxinus velutina modesto (ash, modesto) 16 601 LAUREL AVE Left 4 Fraxinus holo moraine (ash, moraine) 14 111 LAURIE MEADOWS DR N/A 151 Fraxinus americana (ash, white) 10 130 LAURIE MEADOWS DR Front 2 Fraxinus velutina modesto (ash, modesto) 16 3201 LLANO ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 3205 LLANO ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 3209 LLANO ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 3215 LLANO ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 3218 LLANO ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
331 of 741
Contract for Services Page 13 of 20
Rev 5/22
Address Street Side Site Species DBH
3245 LLANO ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 3269 LLANO ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 1309 LODI AVE Front 1 Fraxinus velutina modesto (ash, modesto) 16 1424 LODI AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1432 LODI AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1448 LODI AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1548 LODI AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1562 LODI AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 3155 LOS PRADOS ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 3207 LOS PRADOS ST Front 1 Fraxinus velutina modesto (ash, modesto) 28 3241 LOS PRADOS ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 3253 LOS PRADOS ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 3259 LOS PRADOS ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 3262 LOS PRADOS ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 3265 LOS PRADOS ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 3286 LOS PRADOS ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 3299 LOS PRADOS ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 3301 LOS PRADOS ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 3306 LOS PRADOS ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 3311 LOS PRADOS ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 3317 LOS PRADOS ST Front 1 Fraxinus velutina modesto (ash, modesto) 10 3324 LOS PRADOS ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 3362 LOS PRADOS ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 3385 LOS PRADOS ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 3319 MARISMA ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 3325 MARISMA ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 3357 MARISMA ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 4021 MARTIN DR Front 1 Fraxinus velutina modesto (ash, modesto) 40 4024 MARTIN DR Front 1 Fraxinus velutina modesto (ash, modesto) 30 4025 MARTIN DR Front 1 Fraxinus velutina modesto (ash, modesto) 30 4032 MARTIN DR Front 1 Fraxinus velutina modesto (ash, modesto) 26 4041 MARTIN DR Front 1 Fraxinus velutina modesto (ash, modesto) 26 4044 MARTIN DR Left 1 Fraxinus velutina modesto (ash, modesto) 28 4048 MARTIN DR Left 1 Fraxinus velutina modesto (ash, modesto) 22 700 MELISSA CT Front 27 Fraxinus uhdei (ash, shamel) 16 701 MELISSA CT Front 1 Fraxinus uhdei (ash, shamel) 10
701 MELISSA CT Front 2 Fraxinus uhdei (ash, shamel) 10
1301 MONTE DIABLO AVE Front 2 Fraxinus velutina modesto (ash, modesto) 28 1411 MONTE DIABLO AVE Front 1 Fraxinus velutina modesto (ash, modesto) 34 1501 MONTE DIABLO AVE Front 1 Fraxinus holo moraine (ash, moraine) 10 1519 MONTE DIABLO AVE Front 1 Fraxinus holo moraine (ash, moraine) 10 DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
332 of 741
Contract for Services Page 14 of 20
Rev 5/22
Address Street Side Site Species DBH
1716 MONTE DIABLO AVE Front 1 Fraxinus uhdei (ash, shamel) 22 1716 MONTE DIABLO AVE Left 1 Fraxinus uhdei (ash, shamel) 16 2828 MONTEREY ST Front 1 Fraxinus holo moraine (ash, moraine) 22 2828 MONTEREY ST Front 2 Fraxinus holo moraine (ash, moraine) 16 1709 NASH DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 1717 NASH DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 1725 NASH DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 1757 NASH DR Front 1 Fraxinus velutina modesto (ash, modesto) 28 1851 NASH DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 743 NEVADA AVE Front 1 Fraxinus uhdei (ash, shamel) 10
749 NEVADA AVE Front 1 Fraxinus uhdei (ash, shamel) 16
1209 NEWBRIDGE AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1327 NEWBRIDGE AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 317 NORFOLK ST S Front 1 Fraxinus americana 'Autumn Purple' (ash, autumn purple) 10 619 NORFOLK ST S Front 2 Fraxinus holo moraine (ash, moraine) 28 1644 NORFOLK ST S Front 1 Fraxinus velutina (ash, Arizona) 22 1803 NORFOLK ST S Front 1 Fraxinus holo moraine (ash, moraine) 10 2215 NORFOLK ST S Front 1 Fraxinus velutina (ash, Arizona) 28 2359 NORFOLK ST S Front 1 Fraxinus uhdei (ash, shamel) 10 2418 NORFOLK ST S Front 1 Fraxinus velutina modesto (ash, modesto) 22 2425 NORFOLK ST S Front 1 Fraxinus uhdei (ash, shamel) 10 2425 NORFOLK ST S Front 2 Fraxinus uhdei (ash, shamel) 10 2425 NORFOLK ST S Front 3 Fraxinus uhdei (ash, shamel) 16 2425 NORFOLK ST S Front 4 Fraxinus uhdei (ash, shamel) 22 2425 NORFOLK ST S Front 5 Fraxinus uhdei (ash, shamel) 22 2425 NORFOLK ST S Front 6 Fraxinus uhdei (ash, shamel) 16 2426 NORFOLK ST S Front 1 Fraxinus velutina modesto (ash, modesto) 16 2522 NORFOLK ST S Front 1 Fraxinus velutina modesto (ash, modesto) 16 600 NOTRE DAME AVE Median 14 Fraxinus uhdei (ash, shamel) 16 817 OCEAN VIEW AVE Front 1 Fraxinus americana (ash, white) 10 864 OCEAN VIEW AVE Front 1 Fraxinus holo moraine (ash, moraine) 22 908 OCEAN VIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 950 OCEAN VIEW AVE N/A 55 Fraxinus uhdei (ash, shamel) 28 950 OCEAN VIEW AVE N/A 97 Fraxinus uhdei (ash, shamel) 22 3917 ONEILL DR Front 1 Fraxinus velutina modesto (ash, modesto) 24 1969 PACIFIC BLVD Front 1 Fraxinus holo moraine (ash, moraine) 22 1969 PACIFIC BLVD Front 2 Fraxinus holo moraine (ash, moraine) 28 1969 PACIFIC BLVD Front 3 Fraxinus holo moraine (ash, moraine) 16 1969 PACIFIC BLVD Front 4 Fraxinus holo moraine (ash, moraine) 22 4050 PACIFIC BLVD Front 13 Fraxinus uhdei (ash, shamel) 16 2120 PALM AVE Front 1 Fraxinus uhdei (ash, shamel) 16
DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
333 of 741
Contract for Services Page 15 of 20
Rev 5/22
Address Street Side Site Species DBH
2120 PALM AVE Front 3 Fraxinus uhdei (ash, shamel) 10
2120 PALM AVE Front 4 Fraxinus uhdei (ash, shamel) 10
2120 PALM AVE Front 5 Fraxinus uhdei (ash, shamel) 10
3710 PASADENA DR Left 1 Fraxinus americana (ash, white) 10 3961 PASADENA DR Front 1 Fraxinus velutina modesto (ash, modesto) 44 733 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 34 801 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 34 808 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 809 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 816 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 824 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 833 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 841 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 849 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 857 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 34 907 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 917 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 933 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 940 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 956 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 981 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 989 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 1056 PATRICIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 1728 PIERCE ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 1912 PLAYA ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 1924 PLAYA ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 1940 PLAYA ST Front 1 Fraxinus velutina modesto (ash, modesto) 16 1947 PLAYA ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 58 POINSETTIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 44 68 POINSETTIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 34 89 POINSETTIA AVE Front 1 Fraxinus velutina modesto (ash, modesto) 36 101 POINSETTIA AVE Left 1 Fraxinus velutina modesto (ash, modesto) 16 101 POINSETTIA AVE Left 2 Fraxinus velutina modesto (ash, modesto) 16 119 POPLAR AVE E Front 1 Fraxinus velutina modesto (ash, modesto) 26 119 POPLAR AVE E Front 2 Fraxinus velutina modesto (ash, modesto) 22 119 POPLAR AVE E Front 3 Fraxinus velutina modesto (ash, modesto) 22 1306 POPLAR AVE E Left 1 Fraxinus holo moraine (ash, moraine) 40 411 RAND ST Front 1 Fraxinus velutina modesto (ash, modesto) 28 516 RAND ST Front 1 Fraxinus velutina modesto (ash, modesto) 28 600 RAND ST Front 1 Fraxinus velutina modesto (ash, modesto) 28 708 RAND ST Front 2 Fraxinus velutina (ash, Arizona) 10 DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
334 of 741
Contract for Services Page 16 of 20
Rev 5/22
Address Street Side Site Species DBH
708 RAND ST Front 3 Fraxinus velutina (ash, Arizona) 10 709 RAND ST Front 1 Fraxinus americana (ash, white) 16
717 RAND ST Front 1 Fraxinus velutina modesto (ash, modesto) 28 724 RAND ST Front 1 Fraxinus velutina modesto (ash, modesto) 34 749 RAND ST Front 1 Fraxinus velutina modesto (ash, modesto) 28 757 RAND ST Front 1 Fraxinus velutina modesto (ash, modesto) 28 833 RAND ST Front 1 Fraxinus velutina modesto (ash, modesto) 28 841 RAND ST Front 1 Fraxinus velutina modesto (ash, modesto) 28 857 RAND ST Front 1 Fraxinus uhdei (ash, shamel) 34
865 RAND ST Front 1 Fraxinus velutina modesto (ash, modesto) 28 400 RANELAGH RD Right 5 Fraxinus velutina modesto (ash, modesto) 16 400 RANELAGH RD Right 6 Fraxinus velutina modesto (ash, modesto) 16 400 RANELAGH RD Right 7 Fraxinus velutina modesto (ash, modesto) 10 400 RANELAGH RD Right 8 Fraxinus velutina modesto (ash, modesto) 10 3944 REGAN DR Front 1 Fraxinus velutina modesto (ash, modesto) 28 3945 REGAN DR Front 1 Fraxinus velutina modesto (ash, modesto) 28 3949 REGAN DR Front 1 Fraxinus velutina modesto (ash, modesto) 28 3952 REGAN DR Front 1 Fraxinus velutina modesto (ash, modesto) 28 3953 REGAN DR Front 1 Fraxinus velutina modesto (ash, modesto) 28 1777 REX ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 1647 ROBERTA DR Front 1 Fraxinus velutina modesto (ash, modesto) 16 117 SANTA INEZ AVE E Front 1 Fraxinus holo moraine (ash, moraine) 30 800 SARATOGA DR Front 19 Fraxinus americana 'Autumn Purple' (ash, autumn purple) 10 1659 SHOREVIEW AVE Front 3 Fraxinus velutina modesto (ash, modesto) 22 1675 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1676 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1717 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1741 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 16 1763 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 16 1769 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 1819 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1828 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 16 1844 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1864 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1865 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 16 1888 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 1909 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1917 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1924 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 1997 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 2017 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
335 of 741
Contract for Services Page 17 of 20
Rev 5/22
Address Street Side Site Species DBH
2033 SHOREVIEW AVE Front 1 Fraxinus velutina modesto (ash, modesto) 22 19 ST MARYS CT Front 1 Fraxinus uhdei (ash, shamel) 34
22 ST MARYS CT Front 1 Fraxinus uhdei (ash, shamel) 34
1006 SUNNYBRAE BLVD Front 2 Fraxinus velutina modesto (ash, modesto) 16 1006 SUNNYBRAE BLVD Front 3 Fraxinus velutina modesto (ash, modesto) 18 22 THOMAS CT Front 1 Fraxinus uhdei (ash, shamel) 28
2016 TRINITY ST Front 1 Fraxinus velutina modesto (ash, modesto) 28 2033 TRINITY ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 2041 TRINITY ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 2049 TRINITY ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 2056 TRINITY ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 1639 VAN BUREN ST Front 1 Fraxinus velutina (ash, Arizona) 22 1789 VAN BUREN ST Front 1 Fraxinus velutina (ash, Arizona) 22 603 VANESSA DR Left 1 Fraxinus velutina modesto (ash, modesto) 22 603 VANESSA DR Left 3 Fraxinus velutina modesto (ash, modesto) 16 937 VIEWRIDGE DR Front 1 Fraxinus holo moraine (ash, moraine) 10 529 WARREN RD Front 1 Fraxinus uhdei (ash, shamel) 22
531 WARREN RD Front 1 Fraxinus uhdei (ash, shamel) 22
531 WARREN RD Front 2 Fraxinus uhdei (ash, shamel) 22
533 WARREN RD Front 3 Fraxinus uhdei (ash, shamel) 28
3915 WILSHIRE AVE Front 1 Fraxinus velutina modesto (ash, modesto) 28 1603 WOLFE DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 1615 WOLFE DR Front 1 Fraxinus velutina modesto (ash, modesto) 16 1627 WOLFE DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 1641 WOLFE DR Front 1 Fraxinus holo moraine (ash, moraine) 22 1648 WOLFE DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 1672 WOLFE DR Front 1 Fraxinus velutina modesto (ash, modesto) 16 1678 WOLFE DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 1733 WOLFE DR Front 1 Fraxinus velutina modesto (ash, modesto) 16 1739 WOLFE DR Front 1 Fraxinus velutina modesto (ash, modesto) 16 1743 WOLFE DR Front 1 Fraxinus velutina modesto (ash, modesto) 16 1752 WOLFE DR Front 1 Fraxinus velutina modesto (ash, modesto) 22 1758 WOLFE DR Front 1 Fraxinus velutina modesto (ash, modesto) 16 1434 YOUNG ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 1438 YOUNG ST Front 1 Fraxinus velutina modesto (ash, modesto) 22 1447 YOUNG ST Front 1 Fraxinus velutina modesto (ash, modesto) 28
DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
336 of 741
Contract for Services Page 18 of 20
Rev 5/22
EXHIBIT B
PAYMENT RATES
Payment to be made to West Coast Arborists in the amount of $227,850.00 upon satisfactory completion of work.
DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
337 of 741
Contract for Services Page 19 of 20
Rev 5/22
EXHIBIT C
INSURANCE REQUIREMENTS
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, including products -completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non -owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
If the contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the contractor.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, and agents. Any insurance or self- insurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the Contractor’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City.
DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
338 of 741
Contract for Services Page 20 of 20
Rev 5/22
Waiver of Subrogation
Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance.
Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
DocuSign Envelope ID: A149B674-01E9-40C1-BB9D-947D611D22D4
339 of 741
Certificate Of Completion
Envelope Id: A149B67401E940C1BB9D947D611D22D4
Status: Completed
Subject: Please DocuSign: FY23 West Coast Arborists - Ash Pruning Project.docx Source Envelope:
Document Pages: 20
Signatures: 2
Envelope Originator:
Certificate Pages: 5
Initials: 0
Cassandra Francesconi
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
330 W. 20th Avenue
City Clerk's Office
San Mateo, CA 94403
[email protected]
IP Address: 76.14.0.98
Record Tracking
Status: Original
8/30/2022 1:36:23 PM
Holder: Cassandra Francesconi
[email protected]
Location: DocuSign
Signer Events
Signature
Timestamp
Patrick Mahoney
[email protected]
President
West coast arborist inc
Security Level: Email, Account Authentication
(None)
Signature Adoption: Drawn on Device
Using IP Address: 12.215.229.227
Signed using mobile
Sent: 8/30/2022 1:39:25 PM
Viewed: 8/30/2022 1:58:42 PM
Signed: 8/30/2022 1:58:52 PM
Electronic Record and Signature Disclosure:
Accepted: 8/30/2022 1:58:42 PM
ID: 3361513a-a668-4251-8315-4ef69eb585bc
Mazarin Vakharia
[email protected]
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 98.51.5.142
Sent: 8/30/2022 1:58:54 PM
Viewed: 8/30/2022 3:28:31 PM
Signed: 8/30/2022 3:31:37 PM
Electronic Record and Signature Disclosure:
Accepted: 8/30/2022 3:28:31 PM
ID: c534deb0-4fc9-41d0-b35c-eaaeef6fc9b2
In Person Signer Events
Signature
Timestamp
Editor Delivery Events
Status
Timestamp
Agent Delivery Events
Status
Timestamp
Intermediary Delivery Events
Status
Timestamp
Certified Delivery Events
Status
Timestamp
Carbon Copy Events
Status
Timestamp
Matthew Fried
[email protected]
Security Level: Email, Account Authentication
(None)
Sent: 8/30/2022 3:31:39 PM
Viewed: 9/1/2022 10:49:41 AM
Electronic Record and Signature Disclosure:
Accepted: 8/30/2022 3:26:10 PM
ID: ccb57ba1-aabf-4a6a-a0e2-f1a1605eec8a
340 of 741
Witness Events
Signature
Timestamp
Notary Events
Signature
Timestamp
Envelope Summary Events
Status
Timestamps
Envelope Sent
Hashed/Encrypted
8/30/2022 1:39:25 PM
Certified Delivered
Security Checked
8/30/2022 3:28:31 PM
Signing Complete
Security Checked
8/30/2022 3:31:37 PM
Completed
Security Checked
8/30/2022 3:31:39 PM
Payment Events
Status
Timestamps
Electronic Record and Signature Disclosure
341 of 741
CONSUMER DISCLOSURE
From time to time, Carahsoft OBO City of San Mateo (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign, Inc. (DocuSign) electronic signing system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the ‘I agree’ button at the bottom of this document .
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after signing session and, if you elect to create a DocuSign signer account, you may access them for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign ‘Withdraw Consent’ form on the signing page of a DocuSign envelope instead of signing it. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures Electronic Record and Signature Disclosure created on: 6/13/2017 8:08:23 AM Parties agreed to: Patrick Mahoney, Mazarin Vakharia, Matthew Fried
342 of 741
electronically from us.
How to contact Carahsoft OBO City of San Mateo:
You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows:
To contact us by email send messages to: [email protected] To advise Carahsoft OBO City of San Mateo of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at [email protected] and in the body of such request you must state: your previous e-mail address, your new e-mail address.
We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc. to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in the DocuSign system.
To request paper copies from Carahsoft OBO City of San Mateo To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to [email protected] and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with Carahsoft OBO City of San Mateo To inform us that you no longer want to receive future notices and disclosures in electronic format you may:
i. decline to sign a document from within your DocuSign session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to [email protected] and in the body of such request you must state your e-mail, full name, US Postal Address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process..
Required hardware and software
Operating Systems: Windows® 2000, Windows® XP, Windows
Vista®; Mac OS® X
Browsers: Final release versions of Internet Explorer® 6.0 or above (Windows only); Mozilla Firefox 2.0
or above (Windows and Mac); Safari™ 3.0 or
above (Mac only)
PDF Reader: Acrobat® or similar software may be required to view and print PDF files
Screen Resolution: 800 x 600 minimum
Enabled Security Settings: Allow per session cookies
** These minimum requirements are subject to change. If these requirements change, you will be asked to re-accept the disclosure. Pre-release (e.g. beta) versions of operating systems and browsers are not supported.
Acknowledging your access and consent to receive materials electronically
343 of 741
To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the ‘I agree’ button below.
By checking the ‘I agree’ box, I confirm that:
• I can access and read this Electronic CONSENT TO E LECTRONIC RECEIPT OF ELECTRONIC CONSUMER DISCLOSURES document; and
• I can print on paper the disclosure or save or sen d the disclosure to a place where I can print it, for future reference and access; and
• Until or unless I notify Carahsoft OBO City of San Mateo as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by Carahsoft OBO City of San Mateo during the course of my relationship with you.
344 of 741
CITY OF SAN MATEO
3 6
1 0
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 14 Section Name: CONSENT CALENDAR Account Number: 20-5150 File ID: 22-6544 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Police Department
MEETING DATE: September 19, 2022
SUBJECT:
Edward Byrne 2022 Justice Assistance Grant Program – Application RECOMMENDATION:
Adopt a Resolution to approve the submittal of an application to the United States Department of Justice, Bureau of Justice Assistance, for the Edward Byrne Memorial Justice Assistance Grant Program for the 2022 local solicitation in the amount of $21,088; and if awarded, appropriate funds to the Police Grants Budget Program and authorize the Chief of Police to execute all required documents.
BACKGROUND:
The Edward Byrne Memorial Justice Assistance Grant (JAG) program provides federal criminal justice funding to state and local jurisdictions to support a range of law enforcement programs. Applicants are limited to units of local government appearing on the 2022 JAG Allocations List. The procedure for allocating JAG funds is a formula based on population and crime statistics in combination with a minimum allocation to ensure each state receives an appropriate share. Sixty percent of funding is allocated to the states, and forty percent is allocated to local recipients. The City of San Mateo’s 2022 allocation is $21,088.
JAG has several primary purpose areas: law enforcement; prosecution and court; prevention and education; corrections and community corrections; drug treatment; planning, evaluation, and technology improvement; and crime victim and witness protection. Within these purpose areas, funds may be used for state and local initiatives, technical assistance, strategic planning, research and evaluation, data collection, training, personnel, equipment, forensic laboratories, supplies, contractual support, and criminal justice information systems.
The Police Department has proposed utilizing the funds to purchase software to enhance and modernize our ability to provide excellent customer service. The desired product will help determine the best way to engage with a customer (i.e. email or text); will automatically send a custom message to reporting parties or 911 callers to keep them updated on the status of their call or inquiry; and will help staff assess our performance by collecting subsequent feedback through mobile-friendly surveys. Use of the grant funds for this purpose is consistent with departmental efforts and strategic initiatives related to enhancing transparency, accountability and efficiency.
BUDGET IMPACT:
If the JAG grant is awarded, Council approval is requested to appropriate $21,088 into the Police Grant (Fund 20) budget.
The JAG grant requires no matching funds and will result in no impact to the General Fund.
ENVIRONMENTAL DETERMINATION:
This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
345 of 741
CITY OF SAN MATEO
3 6
1 0
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Proposed Resolution
STAFF CONTACT
Ed Barberini, Chief of Police
[email protected]
(650) 522-7600
Tricia Toomey, Business Manager
[email protected]
(650) 522-7623
346 of 741
7 1
3 1
CITY OF SAN MATEO
RESOLUTION NO. (2022)
APPLICATION TO THE UNITED STATES DEPARTMENT OF JUSTICE FOR THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FOR FISCAL YEAR 2022 LOCAL SOLICITATION TO PURCHASE LAW
ENFORCEMENT CUSTOMER SERVICE SOFTWARE
WHEREAS, the US Department of Justice (DOJ), Edward Byrne Memorial Justice Assistance Grant (JAG) Program provides funding to state and local government to support projects that improve or enhance law enforcement programs; and
WHEREAS, the City of San Mateo is eligible to receive an allocation of $21,088 from the JAG program for 2022; and
WHEREAS, the San Mateo Police Department has proposed to use its 2022 allocation to purchase law enforcement customer service software; and
WHEREAS, the grant application has been made available to the City Council and to the public for a period of 30 days preceding this meeting; and
WHEREAS, this action is not a project as defined by the California Environmental Quality Act in that it can been seen with certainty that it will have no significant impact on the physical environment.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, FINDS and RESOLVES that:
1.The Chief of Police or his designee, on behalf of the City of San Mateo, is authorized to submit an application for the Edward Byrne Memorial Justice Assistance Grant Program to the United States Department of Justice, Bureau of Justice Assistance, for $21,088 to purchase law enforcement customer service software - O-BJA-2022-171368.
2.The Chief of Police or his designee is authorized to accept and execute in the name of the City of San Mateo, the application and any documents required by the United States Department of Justice, Bureau of Justice Assistance, for the JAG program related to the acceptance of the grant funds.
3.The City Council authorizes, if said grant is awarded, an appropriation of $21,088 to the Police Grants fund.
347 of 741
CITY OF SAN MATEO
3 6
5 0
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 15 Section Name: CONSENT CALENDAR Account Number: 10-5141 File ID: 22-6597 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Police Department
MEETING DATE: September 19, 2022
SUBJECT:
Axon Virtual Reality Training Simulator – Amendment
RECOMMENDATION:
Approve Amendment No. 1 to the Master Services and Purchasing Agreement with Axon, Inc., to provide for a virtual- reality training simulator system for a ten-year term in the amount of $298,126.10, for a new cumulative agreement total of $1,565,427.68; adopt a Resolution to approve the use of an alternative purchasing method; and authorize the Chief of Police to execute the amendment in substantially the form presented.
BACKGROUND:
Officer training is critical to improving policing outcomes and relationships between police agencies and the communities they serve. Consistent with existing policy, the San Mateo Police Department has increased its emphasis on training that focuses on developing the skills, empathy and de-escalation tactics to effectively respond to calls for service involving people experiencing a behavioral health crisis. The San Mateo Police Department wishes to enhance current training capabilities via the purchase of a virtual reality simulator training system that will provide immersive de-escalation training to enhance safety.
The Axon Virtual Reality (VR) Simulator Training System has been identified as the best fit for our agency. The Axon VR System is a comprehensive product that will allow officers to sharpen their critical thinking skills and practice the application of de-escalation techniques with a variety of dynamic and increasingly complex scenarios, all with the goal of providing a more optimal response to calls for service and building trust.
The San Mateo Police Department currently has a multi-year Master Services and Purchasing Agreement with Axon, Inc., for the provision of body worn cameras as well as tasers. Axon’s VR Simulator System integrates seamlessly with the Police Department’s existing taser equipment. Staff proposes amending the agreement to provide for a virtual-reality training simulator system for a ten-year term in the amount of $298,126.10. By agreeing to the ten-year term, staff negotiated a discount of $4,885 off the standard annual fee (which represents $48,854 over the life of the contract).
Furthermore, the City may terminate the contract for convenience at any time.
Staff requests approval of the purchase pursuant to SMMC 3.60.070(h)(3), which allows the Council to use any purchasing process that is in the best interest of the City. Axon is a leader in the industry, and continuing to use their products meets the Police Department’s interest in that it will not require changes in how we train, operate, or manage data. Staff has been pleased with Axon’s responsiveness and customer service. For these reasons, staff believes it to be in the best interest of the City to proceed with this amendment to the Master Services and Purchasing Agreement with Axon, Inc.
348 of 741
CITY OF SAN MATEO
3 6
5 0
BUDGET IMPACT:
The cost of amending the Master Services and Purchasing Agreement to provide for the VR Training System amounts to $29,812.61 annually. Funding for this cost is available in the Police Department’s operating budget.
ENVIRONMENTAL DETERMINATION:
This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Amendment No. 1
STAFF CONTACT
Ed Barberini, Chief of Police
[email protected]
(650) 522-7623
Jen Maravillas, Lieutenant
[email protected]
(650) 522-7633
349 of 741
CITY OF SAN MATEO
RESOLUTION NO. ____ 2022
APPROVING AMENDMENT NO. 1 TO THE MASTER SERVICES AND PURCHASING AGREEMENT WITH AXON, INC., FOR VIRTUAL REALITY SIMULATOR TRAINING SYSTEM WHEREAS, the Police Department wishes to enhance current training capabilities via the purchase of a virtual reality simulator training system which will provide immersive de-escalation training to enhance safety; and
WHEREAS, the Axon Virtual Reality Simulator Training System was identified as the best fit for our agency; and
WHEREAS, the San Mateo Police Department currently has a multi-year Master Services and Purchasing Agreement with Axon, Inc., which can be amended to accommodate this purchase of a virtual-reality training simulator system for a ten year term; and
WHEREAS, Municipal Code Section 3.60.070(h)(3) provides that the City may use any purchasing procedures approved by the City Council if the Council makes a finding concurrent with the award that the procedures are in the best interest of the City for that particular agreement.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY FINDS and RESOLVES that:
1. Pursuant to Municipal Code Section 3.60.070(h)(3), it is found that the approval of Amendment No. 1 to the Master Services and Purchasing Agreement with Axon Inc. to purchase a Virtual Reality Simulator Training System is in the City’s best interest because Axon is a leader in the industry, and continuing to use their products meets the Police Department’s interest in that it will not require changes in how we train, operate, or manage data
2. Amendment No. 1 to the Master Services and Purchasing Agreement in the amount of $298,126.10 is approved
3. The Chief of Police is authorized to execute the agreement
350 of 741
First Amendment to Master Services
and Purchasing Agreement
This First Amendment (“Amendment”) is between Axon Enterprise, Inc., a Delaware corporation (“Axon”), and San Mateo Police Department (“Agency”). This Amendment is effective as of the last signature date on this Amendment (“Effective Date”). Axon and Agency are each a “Party” and collectively “Parties”. To the extent this First Amendment contains terms and conditions that differ from those contained in the Agreement, this First Amendm ent shall control. The Parties agree that a concept or principle covered in this First Amendment shall apply and be incorporated into all other provisions of the Agreement in which the concept or principle is also applicable, notwithstanding the absence o f any specific cross -reference thereto. All capitalized and defined terms referenced, but not defined, in this First Amendment shall have the meanings assigned to them in the Agreement.
Axon and Agency are parties to a Master Services and Purchasing Agreement with an effective date of 01 June 2020 (“Agreement”).
Agency wishes to add Virtual Reality and associated hardware and service to the Agreement.
The Parties therefore agree as follows:
1. Add and incorporate Attachment A – Axon Virtual Reality Content Terms of Use Appendix
2. Add and incorporate Attachment B – Quote: Q-415300-44796.924CA
3. All other terms and conditions of the Agreement shall remain unchanged and in full force and effect.
Each representative identified below declares that the representative is authorized to execute this Amendment as of the date of signature.
Axon Enterprise, Inc. Agency
Signature:
Signature:
Name:
Name:
Title:
Title:
Date:
Date:
351 of 741
First Amendment to Master Services
and Purchasing Agreement
Attachment A
Axon Virtual Reality Content Terms of Use Appendix
If Virtual Reality is included on the Quote, this Appendix applies.
1. Term. The Quote will detail the products and license duration, as applicable, of the goods, services, and software, and contents thereof, provided by Axon to Agency related to virtual reality (collectively, “Virtual Reality Media”).
2. Headsets. Agency may purchase additional virtual reality headsets from Axon. In the event Agency decides to purchase additional virtual reality headsets for use with Virtual Reality Media, Agency must purchase those headsets from Axon.
3. License Restrictions. All licenses will immediately terminate if Agency does not comply with any term of this Agreement. If Agency utilizes more users than stated in this Agreement, Agency must purchase additional Virtual Reality Media licenses from Axon . Agency may not use Virtual Reality Media for any purpose other than as expressly permitted by this Agreement. Agency may not:
3.1. modify, tamper with, repair, or otherwise create derivative works of Virtual Reality Media;
3.2. reverse engineer, disassemble, or d ecompile Virtual Reality Media or apply any process to derive the source code of Virtual Reality Media, or allow others to do the same;
3.3. copy Virtual Reality Media in whole or part, except as expressly permitted in this Agreement;
3.4. use trade secret information contained in Virtual Reality Media;
3.5. resell, rent, loan or sublicense Virtual Reality Media;
3.6. access Virtual Reality Media to build a competitive device or service or copy any features, functions, or graphics of Virtual Reality Media; or
3.7. remove, alte r, or obscure any confidentiality or proprietary rights notices (including copyright and trademark notices) of Axon or Axon’s licensors on or within Virtual Reality Media or any copies of Virtual Reality Media.
4. Privacy. Agency’s use of the Virtual Reality Media is subject to the Axon Virtual Reality Privacy Policy, a current version of which is available at https://www.axon.com/legal/axon-virtual-reality-privacy-policy.
5. Termination. Axon may terminate Agency’s license immediately for Agency’s failure to comply with any of the terms in this Agreement.
352 of 741
First Amendment to Master Services
and Purchasing Agreement
Attachment B – Axon Quote
See Next Page
353 of 741
Non-Binding Budgetary Estimate
Q-415300-44796.924CA
Issued: 08/23/2022
Quote Expiration: 09/30/2022
Estimated Contract Start Date: 11/01/2022
Account Number: 105721
Payment Terms: N30
Delivery Method: Fedex - Ground
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
200 Franklin Pkwy San Mateo Police Dept. - CA Tom Richardson Scott Valencia 200 Franklin Pkwy 200 Franklin Pkwy Phone: +1 3012045323 Phone: (650) 796-7052 San Mateo, CA 94403-1921 San Mateo, CA 94403-1921 Email: [email protected] Email: [email protected] USA USA Fax: Fax: (650) 522-7721
Email:
Quote Summary Discount Summary
Program Length 120 Months Average Savings Per Year $4,885.36 TOTAL COST $272,379.00
ESTIMATED TOTAL W/ TAX $298,126.10 TOTAL SAVINGS $48,853.69 Payment Summary
Date Subtotal Tax Total
Oct 2022 $27,237.90 $2,574.71 $29,812.61
Oct 2023 $27,237.90 $2,574.71 $29,812.61
Oct 2024 $27,237.90 $2,574.71 $29,812.61
Oct 2025 $27,237.90 $2,574.71 $29,812.61
Oct 2026 $27,237.90 $2,574.71 $29,812.61
Oct 2027 $27,237.90 $2,574.71 $29,812.61
Oct 2028 $27,237.90 $2,574.71 $29,812.61
Oct 2029 $27,237.90 $2,574.71 $29,812.61
Oct 2030 $27,237.90 $2,574.71 $29,812.61
Oct 2031 $27,237.90 $2,574.71 $29,812.61
Total $272,379.00 $25,747.10 $298,126.10
Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International:
+1.800.978.2737
354 of 741
Non-Binding Budgetary Estimate
Quote Unbundled Price: $5,796,163.81
Quote List Price: $5,796,163.81
Quote Subtotal: $272,379.00
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total A la Carte Hardware
20378 HTC FOCUS 3 VR HEADSET 5 $1,800.00 $0.00 $0.00 $0.00 $0.00 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00 $0.00 $0.00
VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 120 $0.00 $0.00 $0.00 $0.00 $0.00 VRCK VR Controller Kit 2 $1,996.23 $0.00 $0.00 $0.00 $0.00 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 120 $9,189.13 $40.84 $24,504.00 $2,286.20 $26,790.20 A la Carte Software
20370 FULL VR TASER 7 ADD-ON USER ACCESS 125 120 $17.50 $16.25 $243,750.00 $23,460.90 $267,210.90 A la Carte Services
20379 VR 1-DAY SERVICE 1 $4,125.00 $4,125.00 $4,125.00 $0.00 $4,125.00 A la Carte Warranties
100197 HTC FOCUS 3 VR HEADSET - WARRANTY 5 109 $5.63 $0.00 $0.00 $0.00 $0.00 Total $272,379.00 $25,747.10 $298,126.10
355 of 741
Non-Binding Budgetary Estimate
Delivery Schedule
Hardware
Bundle Item Description QTY Estimated Delivery Date
VR Controller Kit 20296 SAMSUNG S7+ TABLET FOR VR SIMULATOR 2 10/01/2022 VR Controller Kit 20297 SAMSUNG S7+ TABLET CASE FOR VR SIMULATOR 2 10/01/2022 VR Controller Kit 20298 VR-ENABLED GLOCK 19 CONTROLLER 2 10/01/2022 VR Controller Kit 22196 TASER 7 VR CARTRIDGE, STANDOFF (3.5-DEGREE) 4 10/01/2022 VR Controller Kit 22197 TASER 7 VR CARTRIDGE, CLOSE-QUARTERS (12-DEGREE) 4 10/01/2022 A la Carte 20378 HTC FOCUS 3 VR HEADSET 5 10/01/2022
VR HARDWARE TAP BUNDLE 10 YR 100210 VIRTUAL REALITY TABLET REFRESH ONE 2 04/01/2025 VR HARDWARE TAP BUNDLE 10 YR 20373 VIRTUAL REALITY HEADSET REFRESH ONE 5 04/01/2025 VR HARDWARE TAP BUNDLE 10 YR 100211 VIRTUAL REALITY TABLET REFRESH TWO 2 10/01/2027 VR HARDWARE TAP BUNDLE 10 YR 20374 VIRTUAL REALITY HEADSET REFRESH TWO 5 10/01/2027 VR HARDWARE TAP BUNDLE 10 YR 100212 VIRTUAL REALITY TABLET REFRESH THREE 2 04/01/2030 VR HARDWARE TAP BUNDLE 10 YR 20375 VIRTUAL REALITY HEADSET REFRESH THREE 5 04/01/2030 Software
Bundle Item Description QTY Estimated Start Date Estimated End Date A la Carte 20370 FULL VR TASER 7 ADD-ON USER ACCESS 125 11/01/2022 10/31/2032 Services
Bundle Item Description QTY
A la Carte 20379 VR 1-DAY SERVICE 1
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date VR HARDWARE TAP BUNDLE 10 YR 100213 VIRTUAL REALITY TABLET - HARDWARE WARRANTY 2 11/01/2022 10/31/2032 VR Controller Kit 100198 AXON VR CONTROLLER KIT - WARRANTY 2 10/01/2023 10/31/2032 A la Carte 100197 HTC FOCUS 3 VR HEADSET - WARRANTY 5 10/01/2023 10/31/2032
356 of 741
Non-Binding Budgetary Estimate
Payment Details
Oct 2022
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 100197 HTC FOCUS 3 VR HEADSET - WARRANTY 5 $0.00 $0.00 $0.00 Year 1 20370 FULL VR TASER 7 ADD-ON USER ACCESS 125 $24,375.00 $2,346.09 $26,721.09 Year 1 20378 HTC FOCUS 3 VR HEADSET 5 $0.00 $0.00 $0.00 Year 1 20379 VR 1-DAY SERVICE 1 $412.50 $0.00 $412.50
Year 1 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 1 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 1 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $0.00 $0.00 $0.00 Year 1 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $2,450.40 $228.62 $2,679.02 Total $27,237.90 $2,574.71 $29,812.61
Oct 2023
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 100197 HTC FOCUS 3 VR HEADSET - WARRANTY 5 $0.00 $0.00 $0.00 Year 2 20370 FULL VR TASER 7 ADD-ON USER ACCESS 125 $24,375.00 $2,346.09 $26,721.09 Year 2 20378 HTC FOCUS 3 VR HEADSET 5 $0.00 $0.00 $0.00 Year 2 20379 VR 1-DAY SERVICE 1 $412.50 $0.00 $412.50
Year 2 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 2 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 2 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $0.00 $0.00 $0.00 Year 2 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $2,450.40 $228.62 $2,679.02 Total $27,237.90 $2,574.71 $29,812.61
Oct 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 100197 HTC FOCUS 3 VR HEADSET - WARRANTY 5 $0.00 $0.00 $0.00 Year 3 20370 FULL VR TASER 7 ADD-ON USER ACCESS 125 $24,375.00 $2,346.09 $26,721.09 Year 3 20378 HTC FOCUS 3 VR HEADSET 5 $0.00 $0.00 $0.00 Year 3 20379 VR 1-DAY SERVICE 1 $412.50 $0.00 $412.50
Year 3 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 3 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 3 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $0.00 $0.00 $0.00 Year 3 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $2,450.40 $228.62 $2,679.02 Total $27,237.90 $2,574.71 $29,812.61
Oct 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 100197 HTC FOCUS 3 VR HEADSET - WARRANTY 5 $0.00 $0.00 $0.00 Year 4 20370 FULL VR TASER 7 ADD-ON USER ACCESS 125 $24,375.00 $2,346.09 $26,721.09 Year 4 20378 HTC FOCUS 3 VR HEADSET 5 $0.00 $0.00 $0.00 Year 4 20379 VR 1-DAY SERVICE 1 $412.50 $0.00 $412.50
Year 4 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
357 of 741
Non-Binding Budgetary Estimate
Oct 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 4 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $0.00 $0.00 $0.00 Year 4 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $2,450.40 $228.62 $2,679.02 Total $27,237.90 $2,574.71 $29,812.61
Oct 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 100197 HTC FOCUS 3 VR HEADSET - WARRANTY 5 $0.00 $0.00 $0.00 Year 5 20370 FULL VR TASER 7 ADD-ON USER ACCESS 125 $24,375.00 $2,346.09 $26,721.09 Year 5 20378 HTC FOCUS 3 VR HEADSET 5 $0.00 $0.00 $0.00 Year 5 20379 VR 1-DAY SERVICE 1 $412.50 $0.00 $412.50
Year 5 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 5 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 5 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $0.00 $0.00 $0.00 Year 5 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $2,450.40 $228.62 $2,679.02 Total $27,237.90 $2,574.71 $29,812.61
Oct 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 6 100197 HTC FOCUS 3 VR HEADSET - WARRANTY 5 $0.00 $0.00 $0.00 Year 6 20370 FULL VR TASER 7 ADD-ON USER ACCESS 125 $24,375.00 $2,346.09 $26,721.09 Year 6 20378 HTC FOCUS 3 VR HEADSET 5 $0.00 $0.00 $0.00 Year 6 20379 VR 1-DAY SERVICE 1 $412.50 $0.00 $412.50
Year 6 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 6 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 6 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $0.00 $0.00 $0.00 Year 6 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $2,450.40 $228.62 $2,679.02 Total $27,237.90 $2,574.71 $29,812.61
Oct 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 7 100197 HTC FOCUS 3 VR HEADSET - WARRANTY 5 $0.00 $0.00 $0.00 Year 7 20370 FULL VR TASER 7 ADD-ON USER ACCESS 125 $24,375.00 $2,346.09 $26,721.09 Year 7 20378 HTC FOCUS 3 VR HEADSET 5 $0.00 $0.00 $0.00 Year 7 20379 VR 1-DAY SERVICE 1 $412.50 $0.00 $412.50
Year 7 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 7 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 7 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $0.00 $0.00 $0.00 Year 7 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $2,450.40 $228.62 $2,679.02 Total $27,237.90 $2,574.71 $29,812.61
Oct 2029
Invoice Plan Item Description Qty Subtotal Tax Total
Year 8 100197 HTC FOCUS 3 VR HEADSET - WARRANTY 5 $0.00 $0.00 $0.00
358 of 741
Non-Binding Budgetary Estimate
Oct 2029
Invoice Plan Item Description Qty Subtotal Tax Total
Year 8 20370 FULL VR TASER 7 ADD-ON USER ACCESS 125 $24,375.00 $2,346.09 $26,721.09 Year 8 20378 HTC FOCUS 3 VR HEADSET 5 $0.00 $0.00 $0.00 Year 8 20379 VR 1-DAY SERVICE 1 $412.50 $0.00 $412.50
Year 8 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 8 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 8 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $0.00 $0.00 $0.00 Year 8 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $2,450.40 $228.62 $2,679.02 Total $27,237.90 $2,574.71 $29,812.61
Oct 2030
Invoice Plan Item Description Qty Subtotal Tax Total
Year 9 100197 HTC FOCUS 3 VR HEADSET - WARRANTY 5 $0.00 $0.00 $0.00 Year 9 20370 FULL VR TASER 7 ADD-ON USER ACCESS 125 $24,375.00 $2,346.09 $26,721.09 Year 9 20378 HTC FOCUS 3 VR HEADSET 5 $0.00 $0.00 $0.00 Year 9 20379 VR 1-DAY SERVICE 1 $412.50 $0.00 $412.50
Year 9 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 9 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 9 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $0.00 $0.00 $0.00 Year 9 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $2,450.40 $228.62 $2,679.02 Total $27,237.90 $2,574.71 $29,812.61
Oct 2031
Invoice Plan Item Description Qty Subtotal Tax Total
Year 10 100197 HTC FOCUS 3 VR HEADSET - WARRANTY 5 $0.00 $0.00 $0.00 Year 10 20370 FULL VR TASER 7 ADD-ON USER ACCESS 125 $24,375.00 $2,346.09 $26,721.09 Year 10 20378 HTC FOCUS 3 VR HEADSET 5 $0.00 $0.00 $0.00 Year 10 20379 VR 1-DAY SERVICE 1 $412.50 $0.00 $412.50
Year 10 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 10 VRCK VR Controller Kit 2 $0.00 $0.00 $0.00
Year 10 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $0.00 $0.00 $0.00 Year 10 VRTAP10Yr VR HARDWARE TAP BUNDLE 10 YR 5 $2,450.40 $228.62 $2,679.02 Total $27,237.90 $2,574.71 $29,812.61
359 of 741
Non-Binding Budgetary Estimate
This Rough Order of Magnitude estimate is being provided for budgetary and planning purposes only. It is non-binding and is not considered a contractable offer for sale of Axon goods or services.
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.
360 of 741
CITY OF SAN MATEO
3 6
5 5
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 16 Section Name: CONSENT CALENDAR Account Number: 10-5160 File ID: 22-6602 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Police Department
MEETING DATE: September 19, 2022
SUBJECT:
Radio Dispatch Console System – Agreement and Amendment RECOMMENDATION:
Approve an agreement with Telecommunications Engineering Associates in the amount of $465,199 for the purchase of a new radio dispatch console system; approve amendment No. 1 to the agreement for telecommunications maintenance management services in the amount of $109,157 for a new agreement total in an amount not to exceed $364,362; adopt a Resolution to approve the use of an alternative purchasing method and authorize an appropriation of $22,000 from the Equipment Replacement Fund to the Radio Dispatch Console Capital Improvement Project budget; and authorize the Chief of Police to execute the agreement and amendment in substantially the form presented.
BACKGROUND:
The Police Department operates a twenty-four hour emergency dispatch communications center. The most vital equipment in the communications center, the dispatch radio console system, was purchased in 2008 and has been in service since the new Police Station facility opened in 2009. The equipment has reached the end of its useful life and replacement is recommended at this time to ensure continuity of emergency communications.
A critical factor in identifying replacement equipment is that the provider be thoroughly familiar with the City and County’s public safety radio systems. The installation will require complex engineering and coordination to maintain optimum performance and dependability. The City has contracted with Telecommunications Engineering Associates (TEA) for services related to the City’s entire municipal government radio system for over thirty years. Thorough research has been conducted by Police Department staff and TEA, and the Zetron radio console system has been identified as the desired replacement. The existing equipment is manufactured by Zetron, and staff wishes to continue to utilize Zetron radio consoles as these are the standard for communications centers throughout San Mateo County. This improves the ability to participate in regional interoperable communications systems and assures that San Mateo will not be isolated from the mainstream with regard to maintenance and support of the equipment.
Staff requests approval of the purchase pursuant to SMMC 3.60.070(h)(3), which allows the Council to use any purchasing process which is in the best interest of the City. Pricing for this type of radio equipment tends to be fairly standardized amongst retailers. It is unlikely that putting this purchase out to bid formally would result in significant differences in pricing. TEA is a local vendor who currently maintains existing citywide radio infrastructure. They have in-depth knowledge and experience with law enforcement radio systems throughout San Mateo County and provide maintenance and facilities management services to the majority of local agencies. Staff has been pleased with their responsiveness to its needs and believes the customer service they provide to be exceptional. For these reasons, staff believes it to be in the best interest of the City to proceed with the agreement for the purchase of the radio console system from TEA.
In addition, the City currently has a five-year agreement with TEA for maintenance of citywide radio infrastructure that
361 of 741
CITY OF SAN MATEO
3 6
5 5
expires in 2025. Staff recommends approval of Amendment No. 1 to this agreement to reflect the new console equipment, extend the term to 2027, and increase compensation to an amount not to exceed $364,362, which reflects a discount of ten percent due to the long-term relationship.
BUDGET IMPACT:
Funding for this purchase has been included in the adopted Radio Dispatch Consoles Capital Improvement Program project budget. The purchase cost exceeds the adopted project budget, therefore an appropriation of $22,000 from the Equipment Replacement Fund is requested. There are sufficient funds in the Equipment Replacement Fund for this purpose. The new consoles will be placed on a ten-year replacement cycle with amortized replacement funds going to the City’s Equipment Replacement Fund. Funds for the City’s radio maintenance are included in the Police Department’s annual operating budget.
ENVIRONMENTAL DETERMINATION:
This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Agreement for Console System
Att 3 – Amendment No. 1 to Agreement for Maintenance
STAFF CONTACT
Ed Barberini, Chief of Police
[email protected]
(650) 522-7600
Marie Silva, Facilities Manager
[email protected]
(650) 522-7323
362 of 741
CITY OF SAN MATEO
RESOLUTION NO. ____ 2022
APPROVING AN AGREEMENT FOR PURCHASE AND INSTALLATION OF
REPLACEMENT RADIO DISPATCH CONSOLE EQUIPMENT AND APPROVING AN
ADDITIONAL APPROPRIATION TO RADIO DISPATCH CONSOLE CAPITAL IMPROVEMENT PROJECT WHEREAS, the radio dispatch consoles utilized by the San Mateo Police Department’s emergency dispatch communications center were purchased in 2008 and have reached the end of their useful life; and WHEREAS, thorough research was conducted and the Zetron Radio Console System was identified as the desired replacement system; and
WHEREAS, Municipal Code Section 3.60.070(h)(3) provides that the City may use any purchasing procedures approved by the City Council if the Council makes a finding concurrent with the award that the procedures are in the best interest of the City for that particular agreement.
WHEREAS, an amendment to the adopted budget for the Radio Dispatch Console Capital Improvement Project budget will be necessary to fund this expense, and there are sufficient funds available in the Equipment Replacement Fund for this purpose; and
WHEREAS, Section 5.13(a) of the City Charter requires City Council approval by resolution for supplemental appropriations to the City’s budget.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY FINDS and RESOLVES that:
1. Pursuant to Municipal Code Section 3.60.070(h)(3), it is found that the approval of the agreement to purchase and install dispatch radio consoles from Telecommunications Engineering Associates (TEA) is in the City’s best interest because TEA is a local retailer who has maintained our existing radio infrastructure for over thirty years; they have in-depth knowledge and experience with law enforcement radio systems throughout San Mateo County; and are best positioned to perform the complex engineering and coordination necessary during installation to maintain optimum performance and dependability
2. The purchase agreement in the amount of $465,199 is approved
3. A supplemental budget appropriation for Fiscal Year 2022-23 from the Equipment Replacement Fund balance to CIP Project #511000 is approved in the amount of $22,000
4. The Chief of Police is authorized to execute the agreement
363 of 741
Purchase Contract for Goods Page 1 of 10
Rev 7/21
PURCHASE CONTRACT
FOR RADIO DISPATCH CONSOLE SYSTEM
FROM TELECOMMUNICATIONS ENGINEERING ASSOCIATES
This Purchase Contract (“Contract”), made and entered into this __________day of _____________, 2022, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California (“CITY”), and Daryl D. Jones, Inc. dba Telecommunications Engineering Associates with offices at 1160 Industrial Rd. #15, San Carlos, California, (“VENDOR”).
RECITALS:
A. CITY desires to purchase a nine-position radio dispatch console system and related Information Technology installation services hereinafter described.
B. CITY desires to engage VENDOR to provide this equipment by reason of its qualifications and experience and VENDOR has offered to provide the required goods on the terms and in the manner set forth herein.
NOW, THEREFORE, IT IS AGREED as follows:
SECTION 1 - PURCHASE
The goods to be purchased from VENDOR under this Contract are described in Exhibit A to this Agreement, which is attached and incorporated by reference.
SECTION 2 - PRICE AND TAXES
All prices shall be as stated in this Contract and are firm and not subject to escalation. This purchase is subject to all California sales tax. Municipalities are exempt from federal excise and transportation taxes. Prices shall exclude these taxes.
SECTION 3 - PAYMENT
Unless otherwise agreed in writing, payment terms shall be net thirty (30) days from date of receipt of invoice or acceptance of goods, whichever occurs last. Invoices must cite the purchase order number to prevent delay in payment. All invoices must be mailed to City of San Mateo, Attn: Police Department, 330 West 20th Avenue, San Mateo, CA 94403.
364 of 741
Purchase Contract for Goods Page 2 of 10
Rev 7/21
SECTION 4 - DELIVERY AND PERFORMANCE
Time is of the essence in the performance of this Contract. If delivery of goods cannot be made at the specified time, VENDOR shall promptly notify the CITY of the earliest possible date for delivery.
Notwithstanding such notice, if VENDOR for any reason fails to deliver goods within the time specified or to the CITY’s satisfaction the CITY may terminate this Contract or any part thereof without liability except for goods previously provided and accepted. The CITY’s receipt or acceptance of all or part of a non-conforming delivery shall not constitute a waiver of any claim, right or remedy the CITY has under this Contract or applicable law.
SECTION 5 - SHIPMENT AND INSPECTION
VENDOR assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products. No charges for transportation containers, packing, etc., will be allowed the vendor unless so specified in this Contract.
All shipments shall be F.O. B., 200 Franklin Parkway, San Mateo. Transportation charges shall be shown as a separate item on the invoice.
The CITY may revise shipping instructions as to any goods not as yet shipped. The CITY shall have the right to inspect any or all of the goods at VENDOR’s place of business or upon receipt by the CITY. By reason of its failure to inspect the goods, the CITY shall not be deemed to have accepted any defective goods or goods which do not conform to the specifications provided or to have waived any of the CITY’s rights or remedies arising by virtue of such defects or non-conformance. VENDOR shall be responsible for payment of shipping for the return of any defective goods. Shipping documents and invoices must cite the Purchase Order number.
SECTION 6 - WARRANTIES
In addition to any other expressed or implied warranties and unless otherwise agreed in writing, VENDOR warrants that all products delivered hereunder will be new, suitable for use as described, of the grade and quality specified, free from all defects in design, material and workmanship; in conformity with all samples, drawings, descriptions and specifications furnished; in compliance with all applicable federal, state and local laws and regulations, and free of any liens and encumbrances. These warranties shall not be deemed to exclude VENDOR’s standard warranties or other rights or warranties which the CITY may have or obtain.
SECTION 7 - INDEMNITY
VENDOR agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of VENDOR’s performance of this Contract, except for those claims arising out of CITY’s sole negligence or willful misconduct. VENDOR agrees to defend CITY, its elected and appointed officials, employees, and agents against any such claims.
365 of 741
Purchase Contract for Goods Page 3 of 10
Rev 7/21
SECTION 8 - TERMINATION
This Contract may be terminated by mutual consent of both parties or by the CITY at its discretion. The CITY may cancel an order for goods at any time with written notice to VENDOR, stating the extent and effective date of termination. Upon receipt of this written notice, VENDOR shall stop performance under this Contract as directed by the CITY. If the Contract is terminated, VENDOR shall be paid in accordance with the terms of the Contract for goods delivered and accepted.
SECTION 9 - REMEDIES
In the event of VENDOR’s breach of this Contract, City may take any or all of the following actions, without prejudice to any other rights or remedies available to the City by law: (a) require Vendor to repair or replace such goods, and upon VENDOR’s failure or refusal to do so, repair or replace the same at VENDOR’s expense; (b) reject any shipment or delivery containing defective or nonconforming goods and return for credit or replacement at VENDOR’s option, said return to be made at VENDOR’s cost and risk; (c) cancel any outstanding deliveries and treat such breach by VENDOR as VENDOR’s repudiation of this contract. In the event of the CITY’s breach hereunder, VENDOR’s exclusive remedy shall be VENDOR’s recovery of the goods or the purchase price payable for goods shipped prior to such breach.
SECTION 10 - COMPLIANCE WITH LAW
VENDOR warrants that it will comply with all federal, state, and local laws, ordinances, rules and regulations applicable to its performance under this Contract. VENDOR shall obtain and maintain throughout the life of the Contract all permits or licenses required in connection with the manufacture, sale, and shipment of the products ordered under this Contract.
SECTION 11 - INSURANCE
VENDOR shall procure and maintain for the duration of the contract the insurance specified in Exhibit B to this contract.
SECTION 12 - ASSIGNMENT
VENDOR shall not delegate or subcontract any duties and services or assign any rights or claims under this Contract without the CITY’s prior written consent.
SECTION 13 - ARTWORK, DESIGNS, PATENTS, COPYRIGHTS AND TRADEMARKS VENDOR hereby agrees that the sale, use or incorporation into manufactured products of all machines, software, hardware, materials and other devices furnished under this Contract are free and clear of infringement of any valid patent, copyright, or trademark. VENDOR shall hold the CITY harmless from any and all costs and expenses, including attorney fees, liability, and loss of any kind growing out of claims, suits or actions alleging such infringement, and VENDOR agrees to defend such claims, suits or actions.
366 of 741
Purchase Contract for Goods Page 4 of 10
Rev 7/21
SECTION 14 - GOVERNING LAW
This Purchase Order and the contract between the parties evidenced hereby or attached thereto shall be deemed to be made in the State of California and shall in all respects be construed and governed by the laws of that state.
SECTION 15 - VENUE
In the event of litigation, venue will be in the County of San Mateo.
SECTION 16 - WAIVER
The waiver of any term, condition or provision hereof shall not be construed to be a waiver of any other such term, condition or provision, nor shall such waiver be deemed a waiver of a subsequent breach of the same term, condition or provision.
SECTION 17 - COSTS AND ATTORNEY FEES
Attorney fees in an amount not exceeding $85 per hour per attorney, and in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Contract. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this provision that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Contract.
SECTION 18 - MEDIATION
Should any dispute arise out of this Contract, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a "blindfolded" process.
The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.
SECTION 19 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:
367 of 741
Purchase Contract for Goods Page 5 of 10
Rev 7/21
To CITY: Marie Silva, Facilities Manager
City of San Mateo
330 W. 20th Avenue
San Mateo, CA 94403
To VENDOR: Daryl D. Jones
Telecommunications Engineering Associates
1160 Industrial Rd. #15
San Carlos, CA 94070
SECTION 20 - AGREEMENT CONTAINS ALL UNDERSTANDINGS; AMENDMENT This document represents the entire and integrated agreement between CITY and VENDOR and supersedes all prior negotiations, representations, and agreements, either written or oral.
This document may be amended only by written instrument, signed by both CITY and VENDOR. [SIGNATURE PAGE FOLLOWS]
368 of 741
Purchase Contract for Goods Page 6 of 10
Rev 7/21
IN WITNESS WHEREOF, CITY OF SAN MATEO and Daryl D. Jones, Inc. dba Telecommunications Engineering Associates have executed this Agreement the day and year first above written.
CITY OF SAN MATEO VENDOR
Ed Barberini
Chief of Police
Date Daryl D. Jones Date
APPROVED AS TO FORM
Bahar Abdollahi
Assistant City Attorney
Date
369 of 741
Purchase Contract for Goods Page 7 of 10
Rev 7/21
EXHIBIT A
370 of 741
Purchase Contract for Goods Page 8 of 10
Rev 7/21
371 of 741
Contract for Services Page 1 of 10
Rev 5/22
EXHIBIT B
INSURANCE REQUIREMENTS
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1.Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, including products-completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2.Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3.Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
If the contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the contractor.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, and agents. Any insurance or self- insurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the Contractor’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City.
372 of 741
Contract for Services Page 2 of 10
Rev 5/22
Waiver of Subrogation
Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
373 of 741
Contract Amendment Page 1 of 4
Rev 7/21
AMENDMENT NO. 1 TO THE AGREEMENT
BETWEEN THE CITY OF SAN MATEO AND
TELECOMMUNICATIONS ENGINEERING ASSOCIATES FOR
TELECOMMUNICATIONS MAINTENANCE AND MANAGEMENT SERVICES
(Original Amount $255,205; New Amount Not to Exceed $364,362) WHEREAS, the City of San Mateo (“City”), a municipal corporation of the State of California, and Daryl D. Jones, Inc. dba Telecommunications Engineering Associates (“CONTRACTOR”), entered into an Agreement for Telecommunications Maintenance and Management Services (“Agreement”) on October 1, 2020; and
WHEREAS, City and CONTRACTOR wish to amend the Agreement effective October 1, 2022 to increase compensation and extend the term of this Agreement.
NOW, THEREFORE, the parties agree as follows:
1. Section 4 of the Agreement is amended to read:
Term: The services to be performed under this agreement shall commence on July 1, 2020 and be completed on or about June 30, 2027.
2. Section 5 of the Agreement is amended to read:
Payment: Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibit A, City agrees to pay CONSULTANT a fee pursuant to the rates stated in Exhibit B1 (revised August 19, 2022), attached and incorporated by reference.
3. The remaining terms of the Agreement remain in full force and effect. [SIGNATURE PAGE FOLLOWS]
374 of 741
Contract Amendment Page 2 of 4
Rev 7/21
IN WITNESS WHEREOF, CITY OF SAN MATEO and Telecommunications Engineering Associates have executed this Agreement on this ______ day of _____________, 2022.
CITY OF SAN MATEO CONTRACTOR
Ed Barberini
Chief of Police
Date Daryl D. Jones
President
Date
APPROVED AS TO FORM
Bahar Abdollahi
Assistant City Attorney
Date
375 of 741
Contract Amendment Page 3 of 4
Rev 7/21
EXHIBIT B1
376 of 741
Contract Amendment Page 4 of 4
Rev 7/21
EXHIBIT B1
377 of 741
CITY OF SAN MATEO
3 5
8 5
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 17 Section Name: CONSENT CALENDAR Account Number: 10-4666 File ID: 22-6493 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Public Works Department
MEETING DATE: September 19, 2022
SUBJECT:
San Mateo Complete Streets Plan – Appropriation and Agreement RECOMMENDATION:
Adopt a Resolution to appropriate $585,503 to the San Mateo Complete Streets Plan project with $490,882 funded through a California Department of Transportation Sustainable Transportation Planning grant and $94,621 from the City’s Measure A funds; approve an agreement with Fehr & Peers for the San Mateo Complete Streets Plan project in the amount of $489,975; establish a contingency reserve of $60,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
BACKGROUND:
The Public Works Department, Community Development Department, and the City Manager's Office jointly prepared a grant application in response to the California Department of Transportation (Caltrans) Sustainable Transportation Planning grant program fiscal year 2021-22 call for projects. The San Mateo Complete Streets Plan intends to complement the City’s ongoing General Plan Update by creating an actionable transportation plan rooted in safety for all modes, resulting in policies, goals, and prioritized projects that are focused on improving mobility, equity, connectivity, and sustainability. The plan will combine existing transportation and related plans with a data-driven safety analysis to identify priority areas and projects in the city to implement a cohesive, safe transportation network for all users. Staff requested $490,882 in grant funding, with a $94,621 local match. Caltrans notified staff in June 2021 that the project had been awarded funding. City Council adopted a resolution in July 2021 accepting the grant funding and authorized the City Manager to execute the required funding agreement. Staff received Notice to Proceed with project work after completion of final documentation in December 2021.
On May 17, 2022, the Public Works Department issued a request for proposals (RFP) to select a qualified firm(s) to develop the San Mateo Complete Streets Plan. The City received proposals from three firms: Fehr & Peers, Toole Design Group, and TJKM. Staff evaluated the proposals based on each firm's understanding of the work involved, experience with similar work, quality of project team, and technical ability of key staff. Based on the evaluation of the proposals, staff interviewed the Fehr & Peers and Toole Design Group teams and found Fehr & Peers to be most qualified to complete the scope of work identified in the RFP. Staff recommends entering into an agreement with Fehr & Peers.
BUDGET IMPACT:
The San Mateo Complete Streets Plan project was not included in the fiscal year 2022-23 capital budget. With the appropriation of $490,882 of Sustainable Communities grant funding from Caltrans and $94,621 from the Measure A funding to fulfill the local match, this project will increase the fiscal year 2022-23 capital budget by a total of $585,503. The agreement with contingency will utilize a total of $549,975, and the $35,528 remaining will be utilized for staff time charged to the project.
378 of 741
CITY OF SAN MATEO
3 5
8 5
ENVIRONMENTAL DETERMINATION:
Approval of this agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) A CEQA document will be prepared for the San Mateo Complete Streets Plan upon completion.
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Agreement
STAFF CONTACT
Sue-Ellen Atkinson, Principal Transportation Planner
[email protected]
(650) 522-7288
379 of 741
7 0
2 5
CITY OF SAN MATEO
RESOLUTION NO. (2022)
APPROPRIATE $585,503 TO THE SAN MATEO COMPLETE STREETS PLAN PROJECT WITH $490,882 FUNDED THROUGH A CALTRANS SUSTAINABLE TRANSPORTATION PLANNING GRANT AND $94,621 FROM THE CITY’S MEASURE A FUNDS
WHEREAS, in December 2020 the California Department of Transportation released a Call for Projects for grant funding from the Fiscal Year 2021-22 Sustainable Transportation Planning Grant Program; and
WHEREAS, at the February 1, 2021 City Council meeting, Council adopted a resolution to authorize a letter of support for the San Mateo Complete Streets Plan project; and WHEREAS, on June 22, 2021, the California Department of Transportation notified staff of conditional award of $490,882 in Sustainable Transportation Planning Grant funding for the San Mateo Complete Streets Plan; and
WHEREAS, on July 19, 2021, City Council adopted a resolution to accept the grant funds and approve the City Manager to execute the necessary funding agreements; and WHEREAS, staff proposed allocating Measure A Local Streets and Transportation funds to fulfill the local match in the Fiscal Year 2021-22 budget;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, FINDS and RESOLVES that:
1. Appropriate $490,882 in Sustainable Transportation Planning grant funds from the California Department of Transportation and $94,621 in Measure A Local Streets and Transportation Funds to the San Mateo Complete Streets Plan project.
380 of 741
Professional Services Page 1 of 22
Rev 5/22
AGREEMENT WITH FEHR & PEERS
FOR PROFESSIONAL CONSULTANT SERVICES
FOR
SAN MATEO COMPLETE STREETS PLAN
This Agreement, made and entered into this day of ____________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California (“CITY”), and FEHR & PEERS a California S Corporation (“CONSULTANT”), whose address is 100 Pringle Avenue, Suite 600, Walnut Creek CA 94596.
RECITALS:
A. CITY desires certain professional consultant services hereinafter described.
B. CITY desires to engage CONSULTANT to provide these professional consultant services by reason of its qualifications and experience for performing such services and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein.
NOW, THEREFORE, IT IS AGREED as follows:
SECTION 1 - SCOPE OF SERVICES
The scope of services to be performed by CONSULTANT under this Agreement is as described in Exhibit A to this Agreement, attached and incorporated by reference.
SECTION 2 - DUTIES OF CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of all work furnished by CONSULTANT under this Agreement. CONSULTANT shall, without additional compensation, correct or revise any errors or deficiencies in its work.
CONSULTANT represents that it is qualified to furnish the services described under this Agreement.
CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services of CONSULTANT.
CONSULTANT agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.
SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project.
381 of 741
Professional Services Page 2 of 22
Rev 5/22
CITY shall examine documents submitted by CONSULTANT and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of CONSULTANT's work.
SECTION 4 - TERM
The services to be performed under this Agreement shall commence on September 19, 2022 and be completed on or about June 30, 2024.
SECTION 5 - PAYMENT
Payment shall be made by CITY only for services rendered, and CONSULTANT shall submit invoices to CITY on a monthly basis describing in reasonable and understandable detail the services rendered, fee charged, and expenses incurred by CONSULTANT during the previous month .
CONSULTANT’s monthly invoices shall be paid within thirty (30) days after their receipt by CITY. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay CONSULTANT a fee in an amount of $489,975, pursuant to rates stated in Exhibit B to this Agreement, attached and incorporated by reference.
SECTION 6 - TERMINATION
Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspend work on the Project for any reason, upon ten (10) days' written notice to CONSULTANT. CONSULTANT agrees to cease all work under this Agreement upon receipt of said written notice.
Upon termination and upon CITY's payment of the amount required to be paid, documents become the property of CITY, and CONSULTANT shall transfer them to CITY upon request without additional compensation.
SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents prepared by CONSULTANT in the performance of this Agreement (“Work Product”), although instruments of professional service, are and shall be the property of CITY, whether the project for which they are made is executed or not. Third-party content that may be used or incorporated in the Work Product shall not become the property of CITY. CONSULTANT shall secure all licenses necessary to any third-party content incorporated into CONSULTANT’s Work Product for CITY to utilize CONSULTANT’s services and the Work Product for their intended purposes.
SECTION 8 - CONFIDENTIALITY
All reports and documents prepared by CONSULTANT in connection with the performance of this Agreement are confidential until released by CITY to the public. CONSULTANT shall not make any such documents or information available to any individual or organization not employed by CONSULTANT or CITY without the written consent of CITY before any such release.
382 of 741
Professional Services Page 3 of 22
Rev 5/22
SECTION 9 - INTEREST OF CONSULTANT
CONSULTANT covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.
SECTION 10 - CONSULTANT'S STATUS
It is expressly agreed that in the performance of the professional services required under this Agreement, CONSULTANT shall at all times be considered an independent contractor as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONSULTANT an agent or employee of CITY while providing services under this Agreement.
SECTION 11 - INDEMNITY
CONSULTANT agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of CONSULTANT’s performance of this Agreement, except those claims arising out of CITY’s sole negligence or willful misconduct. CONSULTANT agrees to defend City, its elected and appointed officials, employees, and agents against any such claims.
SECTION 12 - INSURANCE
CONSULTANT shall procure and maintain for the duration of the contract and three years thereafter (five years for building or major improvements) the insurance specified in Exhibit C to this Agreement.
SECTION 13 - NON-ASSIGNABILITY
Both parties hereto recognize that this Agreement is for the personal services of CONSULTANT and cannot be transferred, assigned, or subcontracted by CONSULTANT without the prior written consent of CITY.
SECTION 14 - RELIANCE UPON PROFESSIONAL
SKILL OF CONSULTANT
It is mutually understood and agreed by and between the parties hereto that CONSULTANT is skilled in the professional calling necessary to perform the work agreed to be done under this Agreement and that CITY relies upon the skill of CONSULTANT to do and perform the work in accordance with the skill, care, and diligence ordinarily exercised by consultants providing similar services under similar circumstances to that of CONSULTANT under this Agreement, and CONSULTANT agrees to thus perform the work. The acceptance of CONSULTANT's work by CITY does not operate as a release of CONSULTANT from said obligation.
383 of 741
Professional Services Page 4 of 22
Rev 5/22
SECTION 15 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.
SECTION 16 - SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
SECTION 17 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this Agreement that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.
SECTION 18 - NON-DISCRIMINATION
CONSULTANT warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither CONSULTANT nor any of its subcontractors shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.
SECTION 19 - MEDIATION
Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the State Mediation and Conciliation Service, or other agreed-upon service. The mediator shall be selected by a blind draw.
The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once
384 of 741
Professional Services Page 5 of 22
Rev 5/22
commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.
SECTION 20 - LITIGATION
CONSULTANT shall testify at CITY'S request if litigation is brought against CITY in connection with CONSULTANT's services under this Agreement. Unless the action is brought by CONSULTANT, or is based upon CONSULTANT's wrongdoing, CITY shall compensate CONSULTANT for preparation for testimony, testimony, and travel at CONSULTANT's standard hourly rates at the time of actual testimony.
SECTION 21 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:
To CITY: Sue-Ellen Atkinson
City of San Mateo
330 W. 20th Ave.
San Mateo CA 94033
To CONSULTANT: Fehr & Peers
Attn: Carrie Modi
2201 Broadway, Suite 602
Oakland, CA 94612
SECTION 22 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations, and agreements, either written or oral.
This document may be amended only by written instrument, signed by both CITY and CONSULTANT.
SECTION 23 - AUTHORITY TO ENTER INTO AGREEMENT
CONSULTANT has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.
385 of 741
Professional Services Page 6 of 22
Rev 5/22
SECTION 24 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of California and, in the event of litigation, venue will be in the County of San Mateo.
[SIGNATURE PAGE FOLLOWS]
386 of 741
Professional Services Page 7 of 22
Rev 5/22
IN WITNESS WHEREOF, CITY OF SAN MATEO and FEHR & PEERS have executed this Agreement the day and year first above written.
CITY OF SAN MATEO CONSULTANT
Azalea Mitch
Public Works Director
Date Chris Mitchell
Its Authorized Agent
President & CEO
If a Corporation, can be either 1)
President or 2) Vice President plus
an additional corporate officer
(i.e., Secretary, Treasurer) who
shall sign below.
Date
APPROVED AS TO FORM
Mazarin Vakharia
Assistant City Attorney
Date
Attachments:
Exhibit A: Scope of Services
Exhibit B: Fee Rates
Exhibit C: Insurance Requirements
387 of 741
Professional Services Page 8 of 22
Rev 5/22
EXHIBIT A
SCOPE OF SERVICES
The below scope of work assumes monthly project management calls throughout the project as part of the fee, with biweekly calls assumed during heavy work periods.
Task 1: Internal and External Working Groups
The City will establish two working groups for this effort that will meet regularly over the course of the project. The Consultant team will prepare an agenda and meeting summary for each meeting. The engagement plan will outline how to best utilize the Technical Advisory Group (TAG) and Internal Working Team (IWT) and how those meetings will be timed with community engagement and key project deliverables. It is anticipated that the IWT and TAG meetings will precede major community engagement milestones to allow for IWT and TAG member comments to be incorporated into publicly facing deliverables.
Each meeting will cover several primary topics and look ahead for feedback on the proposed approach to the next task.
•Technical Advisory Group (TAG): City staff and the Consultant team will develop a Technical Advisory Group for the project that includes City staff, the Consultant team, a Caltrans representative (the Caltrans Grant Manager), and representatives from the community and active transportation agencies and advocacy groups, school community, and merchants groups. The TAG will provide an ongoing touchpoint with community members and representatives to have consistent input throughout development.
Winter Consulting will facilitate the TAG with support from Fehr & Peers on technical presentations and content. The City will lead recruiting individuals for the TAG with input from Fehr & Peers and Winter Consulting regarding the type of representation important for the TAG. The TAG will be convened to discuss critical milestones and draft deliverables for the project and provide feedback to ensure the Plan will meet the varying needs of the community. The TAG will have up to 5 meetings over the course of the project. The TAG will provide critical input in developing the final community engagement strategy for the project and provide feedback on draft deliverables such as the priority focus areas recommendations memo, the policies and goals development, and the components of the draft Complete Streets Plan. The TAG will assist in identifying community stakeholders outside of their members for stakeholder interviews and be a key touchpoint in putting together outreach activities like tours and workshops.
•Internal Working Team (IWT): City staff will develop an Internal Working Team to complement the Technical Advisory Group’s activities. The IWT will be comprised of representatives from key City departments, including Public Works, Community Development, and the City Manager’s Office. The IWT will periodically review draft deliverables, on a similar schedule to the TAG, to maintain consistency with City plans and programs, and provide feedback on the Plan. The Consultant will lead up to 5 meetings with the IWT. Fehr & Peers will facilitate the IWT and will determine, based on meeting topics, appropriate participation by CD+A, Wilsey-Ham, and Winter Consulting.
Task Deliverables
388 of 741
Professional Services Page 9 of 22
Rev 5/22
Up to 5 meetings each with the TAG and IWT, including meeting facilitation, meeting prep, presentation materials, meeting agendas, and schedule
Technical Advisory Group invitation list
Agendas and Summaries for TAG and IWT meetings
Task 2: Inventory of Facilities, Programs, and Existing Conditions The Consultant will evaluate existing conditions in the City related to the circulation network, and collect data relevant to pedestrian, bicycle, transit, and vehicle circulation within the City. The Consultant team will document the existing facilities, programs, and conditions for all modes on the City’s circulation network to establish a baseline upon which the project will evaluate improvements. The task will also include evaluation of current complete streets policies and practices. The Consultant will begin this task with a discussion with City staff of the plan’s goals, priorities, and related performance measures. While the prioritization framework and performance measures will be covered in more depth in Task 7, having early conversations about those elements and creating a clear link to the Complete Street Plan’s (CSP’s) goals will set the tone of the CSP process. This will be done through the monthly check-in meetings.
Task 2.1 Best Practices and Complete Streets Concepts Review: The Consultant will prepare an “ideas board” to provide both inspiration and concrete guidance on potential best practices and concepts to incorporate and make into San Mateo’s own. It is anticipated that the “ideas boards” will consist of a slide deck with precedent images from peer cities and bigger cities at the leading edge as well as an organized and comprehensive spreadsheet. The ideas are anticipated to include both photos of precedents built in other cities and ideas on “how” other cities were able to get the project done. Consultant will review most best practice complete streets methodologies and best practices, including bicycle, pedestrian, and green infrastructure design and implementation. This research and summary will focus on the following elements:
enhancing pedestrian experience and connectivity; repurposing right-of-way including: curbside management and parking assets; innovative methods to create multimodal spaces in public right-of-way; trends in emerging transportation and how the CSP can be inclusive of these options; providing option for new mobility services in the future, for example autonomous vehicles.
Task 2.2 Data and Document Collection: The Consultant will prepare a memorandum that provides a crosswalk between data needs and the plan’s goals and desired outcomes, so that data collection and investments are in lockstep with the CSP strategy. The memorandum will include key research questions, options for how to collect the data, and the typical cost. Where there is more than one possible data source, we will note the options and potential tradeoffs between the different sources for the City’s consideration.
Consultant will prepare a data request for the City including information necessary for project analysis tasks.
This may include plans for new development, volume and speed data, collision data, demographic information, current plans and policies, and GIS files. Consultant will organize data and inform the City of gaps that may need to be filled through other external sources for data collection.
Task 2.3 Inventory of Existing Conditions and Facilities: Consultant reserved $40,000 for data collection: a sizable investment that we will use at the direction of the City and in service of the CSP’s goals and desire outcomes, as outlined in the Task 2.2 memo. Consultant will be able to prepare the GIS-portions of this task very efficiently, as we will use the base map we developed on the San Mateo TOD Pedestrian Plan. Data may include both quantitative and qualitative sources. The City will provide existing roadway classifications; count data for vehicles, bicyclists, and pedestrians; bike share stations and ridership (if applicable at time of study);
389 of 741
Professional Services Page 10 of 22
Rev 5/22
bicycle facilities; key community destinations including transit hubs, commercial districts, schools, residential neighborhoods, parks, and community centers; existing gaps in the pedestrian and bicycle networks; General Plan policies; connectivity in the network to adjacent jurisdictions; other City and/or County plans/policies. This will include outreach to the community for input on existing conditions and needs as part of Task 4. The assessment of the existing conditions and facilities will be directly tied to Task 3 to evaluate gaps and needs in the transportation system.
Task 2.4 Review of Adopted Plans and Ongoing Planning Efforts: The City and Consultant team will review all existing City plans that are relevant to the Complete Streets Plan. This is expected to include the draft Sustainable Streets Plan, Bicycle Master Plan, Pedestrian Master Plan, Green Infrastructure Plan, North Central Community-Based Transportation Plan, Rail Corridor Plan, Transit-Oriented Development Pedestrian Access Plan, and progress to date for the General Plan 2040 update and PDA/PCA strategies. The Consultant team will be expected to review existing regional plans as well, including the ongoing C/CAG Countywide Bicycle and Pedestrian Plan, Caltrans District 4 Bicycle Plan. Additionally, the Consultant will coordinate with the General Plan team to incorporate land use alternatives and proposed circulation network improvements as a part of the City’s ongoing 2040 General Plan update.
Task 2.5 Existing Conditions Report: Consultant will summarize Tasks 2.1-2.4 into an existing conditions report.
The existing conditions report is anticipated to be a concise and visually-focused document that uses a series of maps, statistics, images, and infographics to explain the existing conditions. While text will be needed in some areas, text will be light to make the document more approachable, 30 pages or less in length.
Task Deliverables
Draft and final best practices and complete streets concept ideas deck and database Draft and final data and document collection plan memorandum Up to $40,000 for additional data collection
Draft and final mapping and database work in GIS to inventory existing conditions and facilities Draft and final summary of proposed projects from past plans and inventory of existing design guidance
Draft and final existing conditions report, with focus on maps and infographics, up to 30 pages in length Task 3: Needs and Demands Analysis
This task will build on the existing conditions and data collection effort to extrapolate needs and demand for which the City’s multimodal transportation network should be designed to incorporate a Complete Streets approach. This task will use data analysis including origins and destinations, collision and injury analysis, gaps in the network, and evaluation of current and future land uses to determine any future circulation needs the Plan should address. This task will include the following aspects.
Task 3.1 Transportation Network Analysis: This analysis will consist of a series of maps and corresponding statistics, presented as infographics. Each map will provide a “lens” through which to analyze the network.
When layered together, these lenses will highlight network gaps and barriers, overlapping needs, competing modal priorities, and the inequities that exist in access and mobility. A core component of this will be a collision and safety analysis. Consultant will coordinate with the Local Roadway Safety Plan to share data resources and avoid duplication. Two additional lenses we propose are (1) a bicycle facility type evaluation
390 of 741
Professional Services Page 11 of 22
Rev 5/22
using the FHWA Bikeway Selection Guide to determine the types of San Mateo bikeways that are appropriate based on ADT and speed and (2) an uncontrolled crosswalk assessment to identify potential crosswalk deficiencies using the FHWA Guide for Improving Pedestrian Safety at Uncontrolled Crosswalks. The latter will identify uncontrolled crosswalk enhancements needed based on roadway characteristics, mapped to roadway segments. Consultant anticipated the following analysis lenses:
•Areas of high-intensity with frequent transportation use •Collision data with relation to circulation analysis
•Areas of high connectivity for transit services and ridership •Walking and biking radii from key destinations
•Gaps and barriers in the City’s transportation network Task 3.2 Identification of Priority Areas: This layered together synthesis of the network analysis lenses (Task
3.1) will inform identifying priority areas (Task 3.2). The outcome of Task 3.2 will be a draft set of priority area maps, with a corresponding table highlighting the network needs to be addressed and further explored. After robust review from City staff, IWT, TAG, and public input, we will finalize the priority areas. The Consultant anticipates these potentially feeding into the Task 7 complete streets concepts as well defining potential signature and critical projects as part of the broader Task 7 recommendations. This determination will be finalized following the community engagement for the project, so that feedback from the community and stakeholders will help to confirm priority focus areas.
Task Deliverables
Draft and Final Needs and Demands Analysis Report summarizing the transportation network analysis and collision and safety analysis. Like the Existing Conditions Report, we would recommend using maps, statics, and infographics to form the basis of the report.
Draft and final Priority Focus Areas Initial Recommendations Memo, including a map and table of the draft and final focus areas.
Task 4: Community Outreach and Engagement
The community engagement effort will span the duration of the project, first engaging with the community to provide input on existing facilities and needs to provide input for Task 2, and then continue into Tasks 3 and 5 to provide guidance in developing the priority areas in the City and proposed goals and projects for the Complete Streets Plan. Finally, the team will bring the draft Plan to the community through various outreach strategies to solicit feedback into development of the final product. Throughout, translation services will be included to enable participation across the community and the venues and mediums used to engage with the community will be nimble and responsive to local health orders in place.
Task 4.1 Develop Community Outreach and Engagement Strategy & Plan Early in the project, Winter Consulting will work with Fehr & Peers and the City to develop a targeted community engagement strategy, which will be documented in a community engagement plan document.
Aligning each of the different types of engagement listed above with the engagement needs – specifically considering the audiences to be reached, mediums and venues found to be successful, and project milestones to be informed. The engagement plan will be a living document that can be adjusted based on information learned through engagement and/or the technical work.
391 of 741
Professional Services Page 12 of 22
Rev 5/22
Consultant will work with City staff and the project’s Technical Advisory Group to develop an outreach plan that outlines timing, purposes, potential locations, partners, translation or language services needed, and audiences for all engagement efforts tied to each portion of the project timeline. The outreach strategy and specific plans will include methods and activities found from the Task 2 best practices review from similar efforts, and work the Consultant team and City have found successful in reaching the community. The goal of the engagement will be to work with as many resident groups and individual community members as possible over the course of the project timeline, and to provide means for all residents to engage as they’re able. The outreach and engagement strategy will focus on flexible options that ensure robust participation in the Plan development while remaining able to pivot to other means if local health orders require different options.
Task 4.2 Execute Community Engagement Plan
The Consultant team anticipates making use of the following engagement strategies identified in the RFP and the Task 4.1 plan document will further refine specifics and how best to invest staff time. At the outset, we have budget for:
a.Ten Stakeholder Interviews - Staff and the Consultant team will form a list of key community stakeholders for in-depth interviews to contribute to the Complete Streets Plan. The stakeholder interviews will be conducted with representatives from community organizations, neighborhood groups, schools, local and regional transportation authorities (C/CAG, County TA, SamTrans, Caltrain), and/or places of worship to gain additional insight into the community’s needs and pieces that may be addressed through the Plan.
b.Six Public Workshops – In-person and/or virtually focusing on interactive activities that solicit community input on challenges and help to prioritize and vet proposed projects. The Consultant team will develop materials, facilitate meetings, and develop summary notes. Consultant and City staff will work with community stakeholders, the Peninsula Conflict Resolution Center (PCRC), places of worship, and other community centers to convene community focus groups with key community members.
These forums will gather invaluable feedback needed to ensure the Plan reflects the values and needs of the community, and will help educate stakeholders about the process and project. Staff envisions engaging with a cross-section of neighborhood groups, business leaders, and special interest groups through this process, to engage with those involved elsewhere in the project and those with less historical involvement in planning processes. Meetings will be held in Spanish and English.
These open house events will take place at specific points in the project timeline:
oProject Launch
oReview of Policies, Goals, and Focus Area
oDraft Plan
c.Four Community Walks, Transit Trips, and Bicycle Tours - the Consultant and City will conduct community-focused active outreach events in the form of community walks, transit rides, and bike tours to bring the project team and Technical Advisory Group together with the community to explore circulation and promote discussion. The team anticipates these tours being merged with the TAG meetings. These focused activities will help identify key gaps and barriers to multimodal transportation, and lend on-the-ground experience and feedback to project design. These creative and active approaches can engage community members who may not typically engage in standard workshops, and
392 of 741
Professional Services Page 13 of 22
Rev 5/22
can build momentum and excitement around the Plan’s objectives. These activities can be adjusted as needed to ensure participant’s health and safety, and can be adapted to be self-guided with app or paper-based guidance if the team determines that to be the best fit. d.Interactive online engagement platform and website using Social Pinpoint - This will include a Fehr & Peers/Social Pinpoint hosted website for the duration of the project plus up to two different phases of interactive content for the website, corresponding to different phases of the study. These may include surveys and webmaps. Engagement will be provided in English and Spanish (using Google Translate). e.Four Pop-Up Events - The project team will engage with the community on an ad-hoc basis to gain feedback on direction of the document, policy development, priority project identification, etc. The pop- up outreach may be accomplished through outreach at community events or festivals, through online engagement like text messages or surveys, or a combination of both. This more casual engagement provides an opportunity for the community to engage in short bursts as they are able. Engagement will be provided in English and Spanish.
f.Three Documentation and Summary Reports – These will be prepared after each phase of engagement.
Task Deliverables
Draft and Final Community Engagement Strategy and Plan
Up to Six Public Workshops, including Materials and Feedback Forms Project Website with Interactive Elements with Up to Two Different Phases of Content Up to Ten Stakeholder Interviews
Draft and final summary Report of each phase of outreach Up to Four Community Walks, Transit Trips, and/or Bicycle Tours Up to four pop-up events in Spanish and English
Task 5: Policies, Goals, and Design Standards
This task is critically important to provide a framework and roadmap for all future work on public streets in San Mateo. While we anticipate clarifying the project goals in Task 2 to help guide the early phases of work, we anticipate focusing on policies and corresponding design standards under Task 5. Consultant will plan to run Task 5 concurrently with Tasks 7.1-7.6. This will help to daylight implementation challenges and make the policy and design guidance even more practical.
Task 5.1 Develop Complete Streets Policies and Goals
Consultant will first look to the General Plan Circulation Element update, but we will also look to the Task 2 Best Practices Review and San Mateo Adopted Plans review to identify policies to pull from other complete streets leaders and make into San Mateo’s own. Next, gaps in current planning policy and guidance will be identified. The gaps and best practice policies will be addressed to create a clear framework for doing complete streets work in San Mateo. Policies may touch on everything from maintenance topics, aligning CSP priorities with available funding streams, and getting to zero fatalities, as now envisioned by the US DOT.
393 of 741
Professional Services Page 14 of 22
Rev 5/22
CD+A will provide input regarding streetscape design, placemaking within the public right of way, pedestrian realm and experience, and green stormwater infrastructure. These policies and goals will be evaluated based on the feedback from the initial community engagement effort to determine the direction for the Plan, and to ensure the goals and policies are reflective of what the City and community envision. Together, the team will identify recommendations for a range of policies to guide implementation of the Complete Streets Plan and to serve as the grounding vision for the document. This process will include public engagement as part of Task 4.
Task 5.2 Develop Design Standards Manual
CD+A will lead the development of the design standards manual with support from Fehr & Peers regarding transportation engineering, balancing of modes, safety countermeasures, and other aspects of the design standards and guidance. Wilsey-Ham will provide input on civil engineering topics including materials, constructability, and drainage. The design standards will build from the review of existing city documents and standards, current best practices, and input from City staff provided during Task 2, as well as the collective experience of CD+A and F&P in developing similar complete streets guides and standards and designing complete streets.
The standards will define design treatments that are appropriate in relation to modal emphasis and land use context of particular streets, as well as street classification and emphasis given to placemaking and use of the right of way for public space. Standards will also address integration of green infrastructure in the public right of way and wayfinding treatments.
Initial design standards will be developed prior to the development of the specific concept designs, in Task 7, to allow a feedback loop for refinement of the standards. The design standards will take into consideration projects that are public and reconstruct existing streets and new circulation projects that may be developed as part of larger private developments. Also, the potential for reconfiguration or enhancement of public streets in relation to existing streets will be addressed.
Following the feedback loop with the Task 7 concept designs, CD+A will lead the team in developing an administrative draft of the Design Standards Manual. City staff will then review the draft and provide a set of non-conflicting comments on the draft. CD+A will prepare a public review draft of the document that will be reviewed by the public along with the public review draft of the Complete Streets Plan, developed as part of Task 7.
Task Deliverables
Draft and Final Policies and Goals Memo
Administrative Draft Complete Streets Design Standards Manual Public review Draft Complete Streets Design Standards Manual Task 6: Commission and City Council Meetings
Staff and the Consultant team will meet with the City’s elected and appointed officials on a regular basis throughout the project, at pre-determined intervals or based on project milestones. •Sustainability and Infrastructure Commission Meetings: The Commission provides more
394 of 741
Professional Services Page 15 of 22
Rev 5/22
frequent technical feedback to staff, and would serve as an additional public forum to vet aspects of the Plan. Staff and the Consultant team will present the Plan progress and key deliverables to the Commission for review and feedback at up to three meetings. •City Council Meetings: Staff and the Consultant team will conduct at minimum one Study Session with City Council to provide background and progress on the Complete Streets Plan. Additionally, staff and the Consultant team will present the Draft Plan and proposed Final Plan to City Council for adoption.
Task Deliverables
Up to three Commission meeting presentations and materials, staff reports, agendas, and/or minutes as requested by City staff
Up to two City Council staff reports, agendas, minutes, presentations, resolution, and/or applicable resolutions
Task 7: Draft San Mateo Complete Streets Plan
Task 7.1 Develop Recommendations
Consultant will synthesize the Task 2.4 project list from past planning studies with the Task 3.1 needs analysis to generate a comprehensive list of recommendations. These will focus on engineering, placemaking/urban design, and green infrastructure elements but may also include potential programs, practices, and standards to ensure complete streets in San Mateo. The results will be (1) a comprehensive list of projects and a corresponding map (for mappable recommendations) and (2) an updated street typology/classification to help clarify modal priorities and supporting treatments. This will include:
•Updates to the street classifications or typology
•Identification of specific focus areas, projects, and design standards •Support programs to ensure success of multimodal transportation in San Mateo Task 7.2 Prioritization Framework and Prioritized Projects Based on the goals, performance measures, and priorities outlined in Task 2, we will convert that effort into a prioritization framework for assessing all projects, which will be reviewed by the TAG and other key stakeholders. Consultant will use a simple scoring system. The results will be shared with the City staff, Commission, Council, TAG, IWT, and public for additional input. Consultant will then break down the next phases of work to identify short-, medium-, and long-term opportunities and phasing strategies. Wilsey- Ham will develop planning level cost-estimates for projects using the latest bid pricing in San Mateo.
Task 7.3 Develop Streetscape Concepts and Conceptual Design Fehr & Peers will lead the development of 10-15 conceptual project cut sheets with support from CD+A – on urban design, streetscape, placemaking, and green infrastructure - and Wilsey-Ham – on civil engineering. Consultant anticipates that these will be the focus areas identified in Task 3.2 and Task 7.3.
Cut sheets will include cross-sections, photographs, diagrams of recommended improvements including intersection treatments, community engagement discussions, and a summary of the needs analysis related to the project. These cut sheets are intended to be stand-alone fact sheets that can be used to advance projects for funding and further development.
395 of 741
Professional Services Page 16 of 22
Rev 5/22
Task 7.4 Draft San Mateo Complete Streets Plan
Consultant recommend adding an internal administrative draft Complete Streets Plan in Word for City staff review. Based on those comments, we will then prepare the complete administrative draft Plan in InDesign for public review, including appendices as outlined in the RFP. This will include identifying a funding strategy and performance metrics. Consultant will identify potential funding sources for the focus area projects and an overall funding strategy. This will build on earlier conversation on performance metrics in Task 2 and will including performance measures for the plan itself. Once comments are received, we will prepare a comprehensive response to comments spreadsheet and confirm the approach to addressing with City staff. Based on those agreed upon resolutions, we will prepare the Final Plan. The City will be responsible for providing direction on conflicting comments.
Task Deliverables
Draft and Final Recommendations Memo and Project List
Draft and Final Prioritization Framework and Prioritize Project List Project List and Implementation Strategy
Draft and Final Streetscape Concepts and Conceptual Designs, up to 15 total Internal Administrative draft Complete Streets Plan
Task 8: Final San Mateo Complete Streets Plan
Our team will incorporate comments and feedback received on the Draft Complete Streets Plan, and post on the project website for a public review period. After the final round of revisions, Consultant will submit the Final Complete Streets Plan, including graphic design for any logos, visual infographics, or supplemental documents.
City Council will adopt the final Complete Streets Plan.
Task Deliverables
Final Complete Streets Plan and Appendices
396 of 741
Professional Services Page 17 of 22
Rev 5/22
EXHIBIT B
FEE RATES
2022-2023
(July 2022 through June 2023)
Hourly Billing Rates
Classification Hourly Rate
Principal $240.00 - $375.00
Senior Associate $205.00 - $300.00
Associate $175.00 - $255.00
Senior Engineer/Planner $160.00 - $215.00
Engineer/Planner $130.00 - $175.00
Senior Engineering Technician $150.00 - $215.00
Senior Project Accountant $170.00 - $190.00
Senior Project Coordinator $130.00 - $180.00
Project Coordinator $120.00 - $170.00
Technician $150.00 - $170.00
Intern $95.00 - $140.00
•Other Direct Costs / Reimbursable expenses are invoiced at cost plus 10% for handling. •Personal auto mileage is reimbursed at the then current IRS approved rate (58.5 cents per mile as of Jan 2022).
•Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor.
397 of 741
Professional Services Page 18 of 22
Rev 5/22
Corinne Winter - $230
Engagement Managers - $95 - $125
Engagement Coordinators - $75 - $95
Admin - $75 - $95
398 of 741
Professional Services Page 19 of 22
Rev 5/22
Community Design + Architecture, Inc.
2022 Billing Rates
August 22, 2022
Classification Hourly Billing Rate
Philip Erickson, Principal $255
Connie Goldade, Associate Principal $190
Associate $145 - $170
Project Planner/Urban Designer $120 - $150
Jamie Varas, Project Urban Designer $125
Planner/Urban Designer $95 - $120
Anai Perez, Urban Landscape Designer $110
Soulby Yoon, Urban Designer $95
Intern $80 - $95
399 of 741
Professional Services Page 20 of 22
Rev 5/22
2022 CITY of SAN MATEO Complete Streets
FEE SCHEDULE
I. Charge Rate Fee Schedule
The compensation of Wilsey Ham for work done will be on the basis of an hourly charge rate, plus incurred expenses and will be the sum of all the items set forth below:
A. Personnel Services
Principal Engineer/Surveyor $275.68/hr.
Managing Engineer/Surveyor $212.88/hr.
Engineer III/Associate Engineer $169.64/hr.
*Effective through December 31, 2022 and subject to revision annually thereafter.
B. Reimbursable Expenses
1. Travel & Transportation Expenses:
a)Reimbursement for actual travel and subsistence expenses paid to or on behalf of employees on business connected with the project, without markup. b)Sixty-two cents ($0.62) per mile, or the current rate allowable set by the Internal Revenue Service for use of company passenger vehicles, and eighteen dollars ($18.00) per hour for use of vehicles carrying field survey equipment or used for field inspection and supervision.
2. Miscellaneous Expenses:
a)The cost of materials, supplies, reproduction work, agency filing fees, and other services, including communication expenses, without markup.
400 of 741
Professional Services Page 21 of 22
Rev 5/22
EXHIBIT C
INSURANCE REQUIREMENTS
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1.Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, including products-completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2.Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if CONSULTANT has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3.Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4.Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate If the CONSULTANT maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the CONSULTANT; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the CONSULTANT’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the CONSULTANT’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, and agents. Any insurance or self-insurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the CONSULTANT’s insurance and shall not contribute with it.
401 of 741
Professional Services Page 22 of 22
Rev 5/22
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City.
Waiver of Subrogation
CONSULTANT hereby grants to City a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the City by virtue of the payment of any loss under such insurance.
CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the CONSULTANT to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Verification of Coverage
CONSULTANT shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the CONSULTANT’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
402 of 741
CITY OF SAN MATEO
3 6
2 5
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 18 Section Name: CONSENT CALENDAR Account Number: 82-4681 File ID: 22-6561 TO: City Council
FROM: Drew Corbett, City Manager
PREPARED BY: Public Works Department
MEETING DATE: September 19, 2022
SUBJECT:
King Recreation Center Family Changing Room Construction – Contract RECOMMENDATION:
Adopt a Resolution to approve an alternative purchasing procedure and award a construction contract to Newton Construction & Management, Inc. for the conversion of part of an existing storage area in the Martin Luther King Jr.
Recreation Center into a family changing room in the amount of $270,954.02; establish a contingency reserve of $40,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
BACKGROUND:
The Martin Luther King Jr. Recreation Center is located in the North Central neighborhood and is home to many youth activities, including the Police Activities League, drop-in basketball, several dance and fitness classes, and a swimming pool.
The swim center was constructed in the late 1960s and originally designed to fit the programs and social norms of that era.
As a result, separate dressing rooms and bathrooms for each gender were created. Since then, the need for dressing areas has changed and includes accessibility, family accommodations, and gender neutrality. Therefore, the creation of a gender-neutral, family changing room will meet the safety and convenience needs of patrons of all ages and genders.
The construction drawings for the family changing room were developed by Public Works in coordination with the Parks and Recreation Department. The scope of work includes the construction of new walls, doors, an accessible ramp, new fixtures, partitions, flooring, wall finishes, lighting, a drinking fountain, and painting. The City’s Building Department approved the construction drawings for a building permit, which was used as the basis for development of a fixed-price proposal utilizing a process called “job order contracting” (JOC). The JOC process includes a contract for a fixed term or maximum dollar value in which a contractor is selected based on a competitive bid to perform various and separate job orders in the future, during the life of the contract. The JOC contract serves as an "on call" contracting program that is procured through one umbrella or framework contract. The contract is competitively procured at the onset of the program using a unit price book (UPB), unit price list construction catalog, or custom list of construction prices as a basis for pricing in the procurement process. Each individual job order is then priced from that UPB and allows for rapid deployment of projects with a transparent pricing mechanism.
The JOC process is a competitive procurement method for construction services approved by the City Council by resolution on March 18, 2019, pursuant to San Mateo Municipal Code section 3.60.070(h)(3), which permits the use of procedures approved by the Council that are not set forth in the purchasing ordinance. Specifically, this process involves the development of a detailed project list, establishment of a firm price using a unit price book, and the selection of a pre- qualified construction contractor upon the City’s authorization to proceed, all by the JOC contractor.
403 of 741
CITY OF SAN MATEO
3 6
2 5
In this case, a multi-step process was used to tentatively select Newton Construction & Management, Inc. to perform the restroom remodeling work, subject to Council approval. First, Sourcewell (formerly known as the National Joint Powers Alliance or NJPA) conducted a competitive proposal process to select The Gordian Group, Inc. (Gordian) to implement JOC on behalf of Sourcewell member agencies. Second, Gordian competitively bids and administers the JOC process with the use of Gordian’s unit pricing that will provide the best price to the City. This allows the City to complete required public improvements efficiently by eliminating the need to develop project specifications and eliminating solicitation of bids through a project-specific competitive bidding process. Here, Gordian used the JOC process to select Newton Construction & Management, Inc., the low bidder and pre-qualified contractor selected to construct the restroom project.
With contract approval, the procurement of materials would begin in October 2022 with construction in the spring of 2023 and completion before the end of 2023. Based on the above, staff recommends award of the contract to Newton Construction & Management, Inc. because of their experience and availability to perform construction services.
BUDGET IMPACT:
There is sufficient funds available in the King and Joinville Changing Room Improvements Project (46F011) for the construction contract and contingency.
ENVIRONMENTAL DETERMINATION:
This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Contract
STAFF CONTACT
Steve Wu, Project Manager II
[email protected]
(650) 522-7345
404 of 741
7 0
4 0
CITY OF SAN MATEO
RESOLUTION NO. ____ (2022)
APPROVING ALTERNATIVE PURCHASING PROCEDURE TO AWARD A CONSTRUCTION CONTRACT TO NEWTON CONSTRUCTION & MANAGEMENT, INC. FOR THE KING RECREATION CENTER FAMILY CHANGING ROOM
WHEREAS, San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve alternative purchasing procedures upon a finding that the alternative purchasing procedure is in the best interest of the City; and
WHEREAS, Sourcewell (formerly known as NJPA) conducted competitive bidding processes to select Gordian, Inc. (Gordian) to implement Job Order Contracting on behalf of their member agencies; and WHEREAS, the Job Order Contracting process allows for an umbrella construction contract to cover various and separate job orders during the life of the contract, and is beneficial for renovation, remodeling, or alterations where many small project tasks will arise, but the timing, type, and quantity of work are unknown; and
WHEREAS, Sourcewell and Gordian have conducted competitive bidding to select contractors to perform Job Order Contracting based on Gordian’s Unit Price Book; and WHEREAS, use of Gordian’s Unit Price Book and contract provides the best price to the City and allows the City to complete required public improvements efficiently by eliminating the need to develop project specifications or soliciting bids for each minor project task; WHEREAS, the City approved the Job Order Contracting as a competitive procurement method for construction services by resolution on March 18, 2019 upon findings that the Job Order Contracting process with Gordian is in the best interests of the City; and
WHEREAS, the King Recreation Center Family Changing Room project is designed and documented to be priced using Gordian’s Unit Price Book; and
WHEREAS, Newton Construction & Management, Inc. was selected based on their experience and availability to perform construction services using the Gordian’s Unit Price Book; and WHEREAS, based on these circumstances, staff has determined that this is the best price available because companies have submitted competitive bids.
405 of 741
7 0
4 0
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY FINDS AND RESOLVES that:
1. In accordance with CEQA Guidelines Section 15301, this project is categorically exempt from CEQA as an “existing facility” in that it consists of the renovation of an existing building and involves negligible or no expansion of use.
2. The Job Order Contracting process, as approved by City Council on March 18, 2019, utilizing Gordian’s contract and Unit Price Book to award a construction contract to Newton Construction & Management, Inc. is in the best interests of the City because it offers the best price to the City and allows the City to develop project specifications and eliminating solicitation of bids through a project specific competitive building process.
3. A construction contract is approved in the amount of $270,954.02 to Newton Construction & Management, Inc. for the King Recreation Center Family Changing Room project.
4. The Public Works Director is authorized to execute the contract on behalf of the City and issue change orders within the contingency amount.
406 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
CONTRACT FOR CONSTRUCTION
This Contract is by and between.
OWNER CONTRACTOR
The City of San Mateo
330 West 20th Street
San Mateo, California 94403
Newton Construction &
Management, Inc.
2436 Broad Street
San Luis Obispo, CA 93401
Owner and Contractor hereby agree as follows:
ARTICLE 1 - THE WORK
1.01 Work
A. Work includes all labor, materials, equipment, services, and documentation necessary to construct the Project defined herein. The Work may include related services such as testing, start-up, and commissioning, all as required by the Contract Documents.
B. The Contractor shall complete all Work as specified or indicated in the Contract Documents.
The Project is generally described as follows:
1. King Recreation Center Family Changing Room which includes site barriers; demolition and disposal; framing; plumbing; e lectrical; mechanical; new fixtures; new accessories; wall tile; flooring; painting; inspection; testing and closeout.
2. The Site of the W ork includes designated work areas described in greater detail in the Contract Documents but generally located at 725 Monte Diablo Avenue , San Mateo, California.
ARTICLE 2 - DEFINITIONS AND TERMINOLOGY
2.01 Defined Terms
A. Wherever used in the Bidding Requirements or Contract Documents, a term printed with initial capital letters, including the term’s singular and plural forms, will have the meaning indicated in the definitions below. In addition to terms specifically defined, terms with initial capital letters in the Contract Documents include references to identified articles and paragraphs, and the titles of other documents or forms.
1. Constituent of Concern —Asbestos, petroleum, radioactive materials, polychlorinated biphenyls (PCBs), hazardous waste, and any substance, product, waste, or other material of any nature whatsoever that is or becomes listed, regulated, or addressed pursuant to (a) the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. §§9601 et seq. (“CERCLA”); (b) the Hazardous Materials Transportation Act, 49 U.S.C. §§5501 et seq.; (c) the Resource Conservation and Recovery Act, 42 U.S.C. §§6901 e t seq. (“RCRA”); (d) the Toxic Substances Control Act, 15 U.S.C. §§2601 et seq.; (e) the Clean Water Act, 33 U.S.C. §§1251 et seq.; (f) the Clean Air Act, 42 U.S.C. §§7401 et seq.; or (g) any other federal, state, or local statute, law, rule, regulation, ordinance, resolution, code, order, or decree regulating, relating to, or
407 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright. imposing liability or standards of conduct concerning, any hazardous, toxic, or dangerous waste, substance, or material.
2. Hazardous Environmental Condition — The presence at the Site of Constituents of Concern in such quantities or circumstances that may present a danger to persons or property exposed thereto. The presence at the Site of materials that are necessary for the execution of the Work, or that are to be incorporated in the Work, and that are controlled and contained pursuant to industry practices, Laws and Regulations, and the requirements of the Contract, does not establish a Hazardous Environmental Condition.
3. Resident Project Representative - The authorized representative of Owner assigned to assist Owner at the Site. As used herein, the term Resident Project Representative or “RPR” includes any assistants or field staff of Resident Project Representative. The RPR for this project is:
a. Steve Wu, City of San Mateo
2.02 Terminology
A. The words and terms discussed in the following paragraphs are not defined but, when used in the Bidding Requirements or Contract Documents, have the indicated meaning.
B. Intent of Certain Terms or Adjectives:
1. The Contract Documents include the terms “as al lowed,” “as approved,” “as ordered,” “as directed” or terms of like effect or import to authorize an exercise of professional judgment by Owner, Engineer, or Architect. In addition, the adjectives “reasonable,” “suitable,” “acceptable,” “proper,” “satisfactory,” or adjectives of like effect or import are used to describe an action or determination of Engineer as to the Work. It is intended that such exercise of professional judgment, action, or determination will be solely to evaluate, in general, the Work for compliance with the information in the Contract Documents and with the design concept of the Project as a functioning whole as shown or indicated in the Contract Documents (unless there is a specific statement indicating otherwise). The use of any such term or adjective is not intended to and shall not be effective to assign to Engineer any duty or authority to supervise or direct the performance of the Work, or any duty or authority to undertake responsibility contrary to the provisions of any provision of the Contract Documents.
C. Day:
1. The word “day” means a calendar day of 24 hours measured from midnight to the next midnight.
D. Defective:
1. The word “defective,” when modifying the word “Work,” refers to Work that is unsatisfactory, faulty, or deficient in that it:
a. does not conform to the Contract Documents; or
b. does not meet the requirements of any applicable inspection, reference standard, test, or approval referred to in the Contract Documents; or c. has been damaged prior to Engineer’s recommendation of final payment (unless responsibility for the protection thereof has been assumed by Owner at Substantial Completion.
408 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
E. Furnish, Install, Perform, Provide:
1. The word “furnish,” when used in connection with services, materials, or equipment, shall mean to supply and deliver said services, materials, or equipment to the Site (or some other specified location) ready for use or installation and in usable or operable condition.
2. The word “install,” when used in connection with services, materials, o r equipment, shall mean to put into use or place in final position said services, materials, or equipment complete and ready for intended use.
3. The words “perform” or “provide,” when used in connection with services, materials, or equipment, shall mean to f urnish and install said services, materials, or equipment complete and ready for intended use.
4. If the Contract Documents establish an obligation of Contractor with respect to specific services, materials, or equipment, but do not expressly use any of the f our words “furnish,” “install,” “perform,” or “provide,” then Contractor shall furnish and install said services, materials, or equipment complete and ready for intended use.
F. Unless stated otherwise in the Contract Documents, words or phrases that have a well- known technical or construction industry or trade meaning are used in the Contract Documents in accordance with such recognized meaning.
2.03 Contract Documents Defined
A. The Contract Documents consist of the following documents:
1. This Contract.
2. Performance bond.
3. Payment bond.
4. Exhibits to this Contract (enumerated as follows):
a. Exhibit A - Contractor’s Proposal
b. Exhibit B – Insurance Requirements for Construction Contracts.
5. National Joint Powers Alliance - Book 2: IQCC Standard Terms and Conditions and Contract General Conditions.
6. National Joint Powers Alliance - Book 3: Task Catalog.
7. National Joint Powers Alliance Book 4: Technical Specifications.
8. The following which may be delivered or issued on or after the Effective Date of the Contract:
a. Work Change Directives.
b. Change Orders.
c. Field Orders.
409 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
ARTICLE 3 - CONTRACT DOCUMENTS
3.01 Intent of Contract Documents
A. It is the intent of the Contract Documents to describe a functionally complete project. The Contract Documents do not indicate or describe all the Work required to complete the Project. Additional details required for the correct installation of selected products are to be provided by the Contractor and coordinated with the Owner and RPR. This Contract supersedes prior negotiations, representations, and agreements, whether written or oral.
The Contract Documents are complementary; what is required by one part of the Contra ct Documents is as binding as if required by other parts of the Contract Documents.
B. During the performance of the Work and until final payment, Contractor and Owner shall submit all matters in question concerning the requirements of the Contract Documents or relating to the acceptability of the Work under the Contract Documents to the RPR. RPR will be the initial interpreter of the requirements of the Contract Documents, and judge of the acceptability of the Work thereunder.
C. RPR will render a written clarification, interpretation, or decision on the issue submitted, or initiate a modification to the Contract Documents.
D. Contractor, and its subcontractors and suppliers, shall not have or acquire any title to or ownership rights to any of the Drawings, Specifications, or other documents (including copies or electronic media editions) prepared by RPR or its consultants.
3.02 Reporting and Resolving Discrepancies
A. Reporting Discrepancies:
1. Contractor’s Verification of Figures and Field Measurements : Before undertaking each part of the Work, Contractor shall carefully study the Contract Documents, and check and verify pertinent figures and dimensions therein, particularly with respect to applicable field measurements. Contractor shall promptly report in writing to Engineer any conflict, error, ambiguity, or discrepancy that Contractor discovers, or has actual knowledge of, and shall not proceed with any Work affected thereby until the conflict, error, ambiguity, or discrepancy is resolved, by a clarification or interpretation by Engineer, or by an amendment or supplement to the Contract Documents.
2. Contractor’s Review of Contract Documents: If, before or during the performance of the Work, Contractor discovers any conflict, error, ambiguity, or discrepancy within the Contract Documents, or between the Contract Documents and (a) any applicable Law or Regulation, ( b) actual field conditions, (c) any standard specification, manual, reference standard, or code, or (d) any instruction of any Supplier, then Contractor shall promptly report it to Engineer in writing. Contractor shall not proceed with the Work affected th ereby (except in an emergency as required by Paragraph 7.15) until the conflict, error, ambiguity, or discrepancy is resolved, by a clarification or interpretation by Engineer, or by an amendment or supplement to the Contract Documents issued pursuant to Paragraph 11.01.
3. Contractor shall not be liable to Owner or Engineer for failure to report any conflict, error, ambiguity, or discrepancy in the Contract Documents unless Contractor had actual knowledge thereof.
410 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
B. Resolving Discrepancies:
1. Except as may be oth erwise specifically stated in the Contract Documents, the provisions of the Contract Documents shall take precedence in resolving any conflict, error, ambiguity, or discrepancy between such provisions of the Contract Documents and:
a. the provisions of any standard specification, manual, reference standard, or code, or the instruction of any Supplier (whether or not specifically incorporated by reference as a Contract Document); or
b. the provisions of any Laws or Regulations applicable to the performance of the Work (unless such an interpretation of the provisions of the Contract Documents would result in violation of such Law or Regulation).
2. When a conflict exists between drawings or between drawings and details, the more stringent of the two shall prevail. Whe n a conflict exists between two specifications, the more stringent of the two shall prevail.
3. In the event of a conflict that cannot be resolved by interpreting the Contract Documents as a single, integrated document and giving effect to each provision therein, the Contract Document higher in precedence shall control and supersede the Contract Documents lower in precedence in accordance with the following listing arranged from the highest to the lowest in precedence:
a. Change Order.
b. Addenda.
c. Contract.
d. Technical Specifications included as an Exhibit to this Contract. e. Drawings included as an Exhibit to this Contract.
f. Owner Standard Specifications.
g. Owner Standard Drawings.
h. National Joint Powers Alliance Book 4: Technical Specifications. i. National Joint Powers Alliance - Book 2: IQCC Standard Terms and Conditions and Contract General Conditions.
j. The provisions of any standard specification, manual, reference standard, or code, or the instruction of any Supplier (whether or not specifically incorporated by reference as a Contract Document).
k. The provisions of any Laws or Regulations applicable to the performance of the Work (unless such an interpretation of the provisions of the Contract Documents would result in violation of such Law or Regulation).
l. Notice to Bidder.
m. Instruction to Bidder.
411 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
ARTICLE 4 - CONTRACT TIMES
4.01 Contract Times
A. The Work will be substantially completed within 365 days after the Effective Date of the Contract and completed and ready for final payment within 395 days after the Effective Date of the Contract.
4.02 Liquidated Damages
A. Contractor and Owner recognize that time is of the essence in the performance of the Contract, and that Owner will incur damages if Contractor does not complete the Work according to the requirements of Paragraph 4.01. Because such damages for delay would be difficult and costly to determine and the parties agree that $1000 per day is a reasonable approximation of the Owner ’s damages , Owner and Contractor agree that as liquidated damages for delay (but not as a penalty) Contractor shall pay Owner $1000 for each day that expires after the Contract Time for substantial completion.
4.03 Delays in Contractor’s Progress
A. If Owner, RPR, or anyone for whom Owner is responsible, delays, disrupts, or interferes with the performance or progress of the Work, then Contractor shall be entitled to an equitable adjustment in the Contract Times and Contract Price . Contractor’s entitlement to an adjustment of the Contract Times is conditioned on such adjustment being essential to Contractor’s ability to complete the Work within the Contract Times.
B. Contractor shall not be entitled to an adjustment in Contract Price or Contract Times for delay, disruption, or interference caused b y or within the control of Contractor or their subcontractors or suppliers.
C. If Contractor’s performance or progress is delayed, disrupted, or interfered with by unanticipated causes not the fault of and beyond the control of Owner, Contractor, and those for which they are responsible, then Contractor shall be entitled to an equitable adjustment in Contract Times.
D. Contractor shall not be entitled to an adjustment in Contract Price or Contract Times for any delay, disruption, or interference if such delay is concurrent with a delay, disruption, or interference caused by or within the control of Contractor or Contractor’s subcontractors or suppliers.
4.04 Progress Schedules
A. Contractor shall develop a progress schedule and submit to the RPR for review and comment before starting W ork on the Site. The Contractor shall modify the schedule in accordance with the comments provided by the RPR.
B. The Contractor shall update and submit the progress schedule to the RPR each month. The Owner may withhold payment if the Contractor fails to submit the schedule.
ARTICLE 5 - CONTRACT PRICE
5.01 Payment
A. Owner shall pay Contractor in accordance with the Contract Documents , the lump sum amount of $270,954.02 for all Work.
412 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
B. For any additional Work authorized by Owner, Owner sh all pay Contractor in an amount equal to the total of all extended prices for actual Work completed . The extended price is determined by multiplying the unit price in the National Joint Powers Alliance - Book 3: Task Catalog times the actual quantity of th at Work item completed . Actual quantities installed will be determined by the RPR.
ARTICLE 6 - BONDS AND INSURANCE
6.01 Bonds
A. Before starting Work, Contractor shall furnish a performance bond and a payment bond from surety companies that are duly licensed or authorized to issue bonds in the required amounts in the jurisdiction in which the Project is located . Each bond shall be in an amount equal to the Contract Price, as security for the faithful performance and payment of all of Contractor’s obligations under the Contract . These bonds shall remain in effect until the completion of the correction period specified in Paragraph 7.12 but, in any case, not less tha n one year after the date when final payment becomes due.
B. Performance by Sureties. In the event of any termination, Owner shall immediately give written notice to Contractor and Contractor’s sureties, and the sureties shall have the right to take over and perform the Contract, provided, however, that if the sureties, within five days after giving them notice of said termination, do not give Owner written notice of their intention to take over the performance thereof within five days after notice, Owner may take over the work and prosecute the same to completion, by contract or by any other method it may deem advisable, for the account, and at the expense of Contractor, and the sureties shall be liable to Owner for any excess cost or damages occasioned Owner thereby; and, in such event, Owner may, without liability for so doing, take possession of, and utilize in completing the work, such materials, appliances, plant and other property be longing to Contractor as may be on the site of the work and necessary therefore
6.02 Insurance
A. The Contractor shall procure and maintain the insurance specified in the Exhibit B of this Contract for the greater of (1) the duration of the contract plus a period of five (5) years after completion of the Project or (2) the duration shown in Exhibit B.
ARTICLE 7 - CONTRACTOR’S RESPONSIBILITIES
7.01 Supervision and Superintendence
A. Contractor shall supervise and direct the Work competently and efficiently, devoting such attention thereto and applying such skills and expertise as may be necessary to perform the Work in accordance with the Contract Documents. Contractor shall be solely responsible for the means, methods, techniques, sequences, safety, and procedures of construction.
B. Contractor shall assign a competent resident superintendent who is to be present at all times during the execution of the Work. This resident superintendent shall not be replaced without written notice to and approval by the Owner and RPR except under extraordinary circumstances.
C. Contractor shall at all times maintain good discipline and order at the Site.
413 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
D. Except as otherwise required for the safety or protection of persons or the Work or property at the Site or adjacent thereto, and except as otherwise stated in the Contract Documents , all Work at the Site shall be performed during regular working hours, Monday through Friday.
7.02 Other Work at the Site
A. In addition to and apart from the Work of the Contractor, other work may occur at or adjacent to the Site. Contractor shall take reasonable and customary measures to avoid damaging, delaying, disrupting, or interfering with the work of Owner, any other contractor, or any utility owner performing other work at or adjacent to the Site.
7.03 Services, Materials, and Equipment
A. Unless otherwise specified in the Contract Documents, Contractor shall provide and assume full responsibility for all services, materials, equipment, labor, transportation, construction equipment and machinery, tools, appliances, fuel, power, light, heat, telephone, water, sanitary facilities, temporary facilities, and all other facilities and incidentals necessary for the performance, testing, start up, and comp letion of the Work, whether or not such items are specifically called for in the Contract Documents.
B. All materials and equipment incorporated into the Work shall be new, of good quality and shall be stored, applied, installed, connected, erected, protected , used, cleaned, and conditioned in accordance with instructions of the applicable supplier, except as otherwise may be provided in the Contract Documents.
7.04 Subcontractors and Suppliers
A. Contractor may retain subcontractors and suppliers for the performance of parts of the Work acceptable to Owner, provided that no work may be performed by a subcontractor who is debarred pursuant to Labor Code Sections 1777.1 or 1777.7.
7.05 Quality Management
A. Contractor is fully responsible for the managing quality t o ensure W ork is completed in accordance with the Contract Documents.
7.06 Licenses, Fees and Permits
A. Contractor shall pay all license fees and royalties and assume all costs incident to performing the Work or the incorporation in the Work of any invention, des ign, process, product, or device which is the subject of patent rights or copyrights held by others.
B. Contractor shall obtain and pay for all construction permits and licenses unless otherwise provided in the Contract Documents.
7.07 Laws and Regulations; Taxes
A. Contractor shall give all notices required by and shall comply with all local, state, and federal Laws and Regulations applicable to the performance of the Work . Except where otherwise expressly required by applicable Laws and Regulations , neither Owner no r RPR shall be responsible for monitoring Contractor’s compliance with any Laws or Regulations.
B. Contractor shall bear all resulting costs and losses, and shall indemnify and hold harmless Owner and RPR , and the officers, directors, members, partners, emplo yees, agents, consultants, and subcontractors of each and any of them from and against all claims, costs,
414 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright. losses, and damages if Contractor performs any Work or takes any other action knowing or having reason to know that it is contrary to Laws or Regulations.
C. Contractor shall pay all applicable sales, consumer, use, and other similar taxes Contractor is required to pay in accordance with Laws and Regulations.
D. In accordance with Public Contract Code Section 7103.5, the contractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or und er the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This a ssignment shall be made and become effective at the time the awarding body tenders final payment to the contractor, without further acknowledgment by the parties.
E. Contractor shall give notice of hazardous materials and certain changed conditions in jobs involving trenching more than four feet deep.
F. In accordance with Labor Code Section 1773.2, contractor will make travel and subsistence payments as required by statute.
G. In accordance with Labor Code Section 1771, contractor must pay prevai ling wages. The prevailing wage scale as determined by the Director of Industrial Relations of the State of California, in force o n the day the bid was announced, will be the minimum paid to all craftsmen and laborers working on this project. Contractor shall also require an y subcontractors who work or provid e any services related to the project to pay all persons performing labor or rendering service under said subcontract or other arrangement at least the general prevailing rate of wages, determined as set forth herein for the respective crafts and employments, including such wages for holiday and overtime work. A copy of the correct determination will be posted at the job site. It is understood that it is the responsibility of Contractor to determine the correct scale. Copies of the prevailing wage rates are on file at the City Clerk’s office; however, errors or defects in the materials in the City Clerk’s office will not excuse a bid der’s failure to comply with the actual scale then in force. In a ccordance with Labor Co de Section 1775, the statutory provisions for failure to pay prevailing wages will be enforced.
H. In accordance with Labor Code Section 1776, contractor must comply with the statutory requirements relating to certified copies of payroll records.
I. In accordance with L abor Code Section 1777.5, contractor must comply with the statutory requirements relating to the employment of apprentices.
J. In accordance with Labor Code Section 1810, eight hours labor constitutes a legal day’s work.
Contractor shall not require more than eight hours’ labor in a day and 40 hours in a calendar week from any person employed by Contractor in the performance of such work unless such excess work is compensated for at not less than one and one-half times the basic rate of pay.
Contractor shall forfeit as a penalty to Owner the sum of $25.00 for each laborer, workman, or mechanic employed in the execution of this contract by Contractor, or by any subcontractor, for each calendar day during which such laborer, workman, or mechanic is required or permitted to labor more than eight hours in any calendar day and 40 hours in any one calendar week in violation of t he provisions of Section 1810 and 1816, inclusive, of the Labor Code of the State of California.
415 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
K. In accordance with Labor Code Section 1813, the statutory provisions for penalties for failure to comply with wage and hour laws will be enforced.
L. In accordance with Labor Code Section 1860, the contractor must secure the payment of workers’ compensation to its employees.
M. In accordance with Labor Code Section 6705, the contractor must submit a detailed plan of the shoring and bracing for trenches five feet deep or more for contracts in excess of $25,000.
N. In accordance with L abor Code Sections 1725.5 and 1771.1, all contractors and subcontractors must be registered with the Department of Industrial Relations. In accordance with Labor Code Section 1771.4, the contractor must post job site notices as required by regulation and this project will be subject to compliance monitoring an d enforcement by the Department of Industrial Relations.
7.08 Record Documents
A. Contractor shall maintain one printed record copy of all Drawings, Specifications, Addenda, Change Orders, Work Change Directives, Field Orders, written interpretations and clarifications, and approved shop drawings in a safe place at the Site . Contractor shall annotate them to show changes made dur ing construction. Contractor shall deliver these record documents to RPR upon completion of the Work.
7.09 Safety and Protection
A. Contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the Work.
B. Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury, or loss to:
1. All persons on the Site or who may be affected by the Work;
2. All the Work and materials and equipment to be incorporated therein, whether in storage on or off the Site; and
3. Other property at the Site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures, other work in progress, utilities, and underground facilities not designated for removal, relocation, or replacement in the course of construction.
C. All damage, injury, or loss to any property caused, directly or indirectly, in whole or in part, by Contractor, or anyone for whose acts the Contractor may be liable, shall be remedied by Contractor at its expense (except damage or loss attributable to the fault of Contract Documents or to the acts or omissions of Owner or RPR and not attributable, directly or indirectly, in whole or in part, to the fault or negligence of Contractor).
D. Contractor shall be responsible for coordinating any exchange of material safety data sheets or other hazard communication information required to be made available to or exchanged between or among employers at the Site in accordance with Laws or Regulations.
E. In emergencies affecting the safety or protection of persons or the Work or property at the Site or adjacent thereto, Contractor shall act to prevent threatened damage, injury, or loss.
Contractor shall give RPR prompt written noti ce if Contractor believes that any significant changes in the Work or variations from the Contract Documents have been caused thereby or are required as a result thereof. If RPR determines that a change in the Contract
416 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
Documents is required because of the action taken by Contractor in response to such an emergency, a Work Change Directive or Change Order will be issued.
7.10 Shop Drawings, Samples, and Other Submittals
A. Contractor shall review and coordinate the shop drawing and samples with the requirements of the Work and the Contract Documents and shall verify all related field measurements, quantities, dimensions, specified performance and design criteria, installation requirements, materials, catalog numbers, and similar information.
B. Each submittal shall bear a stamp or specific written certification that Contractor has satisfied Contractor’s obligations under the Contract Documents with respect to Contractor’s review of that submittal, and that Contractor approves the submittal.
C. With each submittal, Contractor shall give RPR specific written notice, in a communication separate from the submittal, of any variations that the shop drawing or sample may have from the requirements of the Contract Documents.
D. RPR will provide timely review of shop drawings and samples.
E. RPR’s review and approval will not extend to means, methods, techniques, sequences, or procedures of construction or to safety precautions or programs.
F. RPR’s review and approval of a separate item does not indicate approval of the assembly in which the item functions.
G. Contractor shall make corrections required by RPR and shall return the required number of corrected copies of shop drawings and submit, as required, new samples for review and approval. Contractor shall direct sp ecific attention in writing to revisions other than the corrections called for by RPR on previous submittals.
H. Shop drawings are not Contract Documents.
7.11 Warranties and Guarantees
A. Contractor warrants and guarantees to Owner that all Work will be in accordance with the Contract Documents and will not be defective . RPR and its officers, directors, members, partners, employees, agents, consultants, and subcontractors shall be entitled to rely on Contractor’s warranty and guarantee.
7.12 Correction Period
A. If within one year after the date of substantial completion, any Work is found to be defective, or if the repair of any damages to the Site, adjacent areas that Contractor has arranged to use through construction easements or otherwise, and other adjacent areas used by Contractor as permitted by Laws and Regulations, is found to be defective, then Contractor shall promptly and without cost to Owner, correct such defective Work.
7.13 Indemnification
A. To the fullest extent permitted by Laws and Regulations , and in addition to any other obligations of Contractor under the Contract or otherwise, Contractor shall indemnify and hold harmless Owner and RPR, and the officials, employees, and agents, of each and any of them from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of RPR , architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) arising out of or relating to the performance of
417 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright. the Work. Contractor will defend Owner, its elected and appointed officials, employees, and agents against any such claims. However, this provision does not apply to claims, loss, liability, damage, or expense arising from the sole neglige nce or willful misconduct of the Owner
ARTICLE 8 - OWNER’S RESPONSIBILITIES
8.01 Owner’s Responsibilities
A. Except as otherwise provided in the Contract Documents , Owner shall issue all communications to Contractor through RPR.
B. Owner shall make payments to Contractor as provided in this Contract.
C. Owner shall provide Site and easements required to construct the Project.
D. If Owner intends to contract with others for the performance of other work at or adjacent to the Site, unless stated elsewhere in the Contract Documents, Owner shall have sole authority and responsibility for such coordination.
E. The Owner shall be responsible for performing inspections and tests required by applicable codes.
F. The Owner shall not supervise, direct, or have co ntrol or authority over, nor be responsible for, Contractor’s means, methods, techniques, sequences, or procedures of construction, or the safety precautions and programs, or for any failure of Contractor to comply with Laws and Regulations applicable to the performance of the Work. Owner will not be responsible for Contractor’s failure to perform the Work in accordance with the Contract Documents.
G. While at the Site, Owner ’s employees and representatives shall comply with the specific applicable requirements of Contractor’s safety programs of which Owner has been informed.
H. Owner shall furnish copies of any applicable Owner safety programs to Contractor.
I. In accordance with Public Contract Code Section 9201, Owner shall give contractor timely notification of the receipt of any third-party claims relating to the contract.
ARTICLE 9 - RPR’S STATUS DURING CONSTRUCTION
9.01 RPR’s Status
A. RPR will be Owner’s representative during construction. The duties and responsibilities and the limitations of authority of RPR as Owner’s representative during construction are set forth in this Contract.
B. Neither RPR’s authority or responsibility under this Article 9 or under any other provision of the Contract, nor any decision made by RPR in good faith either to exercise or not exercise such authority or responsibility or the undertaking, exercise, or performance of any authority or responsibility by RPR , shall create, impose, or give rise to any duty in contract, tort, or otherwise owed by RPR to Contractor, any subcontractor, any supplier, any other individual or entity, or to any surety for or employee or agent of any of them.
C. RPR will make visits to the Site at intervals appropriate to the various stages of construction.
RPR will not be required to make exhaustive or continuous i nspections on the Site to check the quality or quantity of the Work.
418 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
D. RPR has the authority to reject Work if Contractor fails to perform Work in accordance with the Contract Documents.
E. RPR will render decisions regarding the requirements of the Contract Documents and judge the acceptability of the Work.
F. RPR will not supervise, direct, control, or have authority over or be responsible for Contractor’s means, methods, techniques, sequences, or procedures of construction, or the safety precautions and programs, or for any failure of Contractor to comply with Laws and Regulations applicable to the performance of the Work . RPR will not be responsible for Contractor’s failure to perform the Work in accordance with the Contract Documents.
ARTICLE 10 - CHANGES IN THE WORK
10.01 Authority to Change the Work
A. Without invalidating the Contract and without notice to any surety, Owner may, at any time or from time to time, order additions, deletions, or revisions in the Work.
10.02 Change Orders
A. Owner and Contractor shall execute appropriate Change Orders covering:
1. Changes in the Contract Price or Contract Times which are agreed to by the parties, including any undisputed sum or amount of t ime for Work actually performed in accordance with a Work Change Directive;
2. Changes in the Work which are: (a) ordered by Owner or (b) agreed to by the parties or (c) resulting from the RPR’s decision, subject to the need for RPR ’s recommendation if the change in the Work involves the design (as set forth in the Drawings, Specifications, or otherwise), or other engineering or technical matters; and
3. Changes in the Contract Price or Contract Times or other changes which embody the substance of any final binding results under Article 12.
B. If the provisions of any bond require notice to be given to a surety of any change affecting the general scope of the Work or the provisions of the Contract Documents (including, but not limited to, Contract Price or Contract T imes), the giving of any such notice will be Contractor’s responsibility. The amount of each applicable bond will be adjusted to reflect the effect of any such change.
ARTICLE 11 - DIFFERING SUBSURFACE OR PHYSICAL CONDITIONS
11.01 Differing Conditions Process
A. If Contractor believes that any subsurface or physical condition including but not limited to utilities or other underground facilities that are uncovered or revealed at the Site either differs materially from that shown or indicated in the Contract Documents or is of an unusual nature, and differs materially from conditions ordinarily encountered and generally recognized as inherent in Work of the character provided for in the Contract Documents then Contractor shall, promptly after becoming aware thereof and before furt her disturbing the subsurface or physical conditions or performing any Work in connection therewith (except in an emergency), notify Owner and RPR in writing about such condition. Contractor shall not further disturb such condition or perform any Work in c onnection therewith (except with
419 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright. respect to an emergency) until receipt of a written statement permitting Contractor to do so.
B. After receipt of written notice, RPR will promptly:
1. Review the subsurface or physical condition in question;
2. Determine necessity for Owner obtaining additional exploration or tests with respect to the condition;
3. Determine whether the condition falls within the differing site condition as stated herein;
4. Obtain any pertinent cost or schedule information from Contractor;
5. Prepare recommendations to Owner regarding the Contractor’s resumption of Work in connection with the subsurface or physical condition in question and the need for any change in the Drawings or Specifications; and
6. Advise Owner in writing of RPR’s findings, conclusions, and recommendations.
C. After receipt of RPR’s written findings, conclusions, and recommendations, Owner shall issue a written statement to Contractor regarding the subsurface or physical condition in question, addressing the resumption of Work in connection with such condition, indicating whether any change in the Drawings or Specifications will be made, and adopting or rejecting RPR ’s written findings, conclusions, and recommendations, in whole or in part.
ARTICLE 12 - CLAIMS AND DISPUTE RESOLUTION
12.01 Claims Process
A. The party submitting a claim shall deliver it directly to the other party to the Contract and the RPR promptly (but in no event later than 10 days) after the start of the event giving rise thereto.
B. The party receiving a claim shall review it thoroughly, giving full consideration to its merits .
The two parties shall seek to resolve the claim through the exchange of information and direct negotiations. All actions taken on a claim shall be stated in writing and submitted to the other party.
C. If efforts to resolve a claim are not successful, the party receiving the claim may deny it by giving written notice of denial to the other party. If the receiving party does not take action on the claim within 45 days, the claim is deemed denied.
D. If the dispute is not resolved to the satisfaction of the parties, Owner or Contractor shall give written notice to the other party of the intent to submit the dispute to a court of competent jurisdiction unless the Owner and Contractor both agree to an alternative dispute resolution process.
12.02 Mediation
Should any dispute arise out of this Contract, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed b y the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed -upon service. The mediator shall be
420 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright. selected by a blind draw. The cost of mediation shall be borne equally by t he parties. Neither party shall be deeme d the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reach by the parties but not more than 60 days, unless the maximum time is extended by the parties.
ARTICLE 13 - TESTS AND INSPECTIONS; CORRECTION OF DEFECTIVE WORK
13.01 Tests and Inspections
A. Owner and RPR will ha ve access to the Site and the Work at reasonable times for their observation, inspection, and testing. Contractor shall provide them proper and safe conditions for such access.
B. Contractor shall give RPR timely notice of readiness of the Work for all required inspections and tests and shall cooperate with inspection and testing personnel to facilitate required inspections and tests.
C. If any Work that is to be inspected, tested, or approved is covered by Contractor without written concurrence of RPR, Contractor shall, if requested by RPR , uncover such Work for observation. Such uncovering shall be at Contractor’s expense.
13.02 Defective Work
A. Contractor shall ensure that the Work is not defective.
B. RPR has the authority to determine whether Work is defective, and to reject defective Work.
C. Prompt notice of all defective Work of which Owner or RPR has actual knowledge will be given to Contractor.
D. The Contractor shall promptly correct all such defective Work.
E. When correcting defective Work, Contractor shall take no action that would void or otherwise impair Owner’s special warranty and guarantee, if any, on said Work.
F. If the Work is defective or Contractor fails to supply sufficient skilled workers or suitable materials or equipment, or fails to perform the Work in such a way that the completed Work will conform to the Contract Documents, then Owner may order Contractor to stop the Work, or any portion thereof, until the cause for such order has been eliminated.
ARTICLE 14 - PAYMENTS TO CONTRACTOR
14.01 Progress Payments
A. The Contractor shall prepare a schedule of values that will serve as the basis for progress payments. The schedule of values will be in a form of application for payment acceptable to RPR. The unit price breakdown submitted with the bid will be used for unit price work. Break lump sum items into units that will allow for measurement of Work in progress.
14.02 Applications for Payments:
A. Contractor shall submit an application for payment in a form acceptable to the RPR, no more frequently than monthly, to RPR. Applications for payment will be prepared and signed by
421 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
Contractor. Contractor shall p rovide supporting documentation required by the Contract Documents. Payment will be paid for Work completed as of the date of the application for payment.
B. Beginning with the second application for payment, each application shall include an affidavit of Contractor stating that all previous progress payments received on acco unt of the Work have been applied on account to discharge Contractor’s legitimate obligations associated with prior applications for payment.
14.03 Retainage
A. The Owner shall retain 5% of each progress payment until the Work is substantially complete.
14.04 Review of Applications
A. Within 10 days after receipt of each application for payment, the RPR will either indicate in writing a recommendation for payment and present the application for payment to Owner or return the application for payment to Contractor indicating in writing RPR ’s reasons for refusing to recommend payment. The Contractor will make the necessary corrections and resubmit the application for payment.
B. RPR will recommend reductions in payment (set -offs) which, in the opinion of the RPR, are necessary to protect Owner from loss because the Work is defective and requires correction or replacement.
C. The Owner is entitled to impose set-offs against payment based on any claims that have been made against Owner on account of Contractor’s conduct in the performance of the Work, incurred costs, losses, or damages on account of Contractor’s conduct in the performance of the Work, or liquidated damages that have accrued as a result of Contractor’ s failure to complete the Work.
14.05 Contractor’s Warranty of Title
A. Contractor warrants and guarantees that title to all Work, materials, and equipment furnished under the Contract will pass to Owner free and clear of (1) all liens and other title defects, and (2) all patent, licensing, copyright, or royalty obligation s, no later than seven days after the time of payment by Owner.
14.06 Substantial Completion
A. The Contractor shall notify Owner and RPR in writing that the Work is substantially complete and request the RPR issue a certificate of substantial completion when Contractor considers the Work ready for its intended use. Contractor shall at the same time submit to Owner and RPR an initial draft of punch list items to be completed or corrected before final payment.
B. RPR will make an inspection of the Work with the Owner an d Contractor to determine the status of completion . If RPR does not consider the Work substantially complete, RPR will notify Contractor and Owner in writing giving the reasons therefor.
C. If RPR considers the Work substantially complete or upon resolution o f all reasons for non- issuance of a certificate identified in 1 4.06.B, RPR will deliver to Owner a certificate of substantial completion which shall fix the date of substantial completion and include a punch list of items to be completed or corrected before final payment.
422 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
14.07 Final Inspection
A. Upon written notice from Contractor that the entire Work is complete, RPR will promptly make a final inspection with Owner and Contractor and will notify Contractor in writing of all particulars in which this inspection re veals that the Work, or agreed portion thereof, is incomplete or defective. Contractor shall immediately take such measures as are necessary to complete such Work or remedy such deficiencies.
14.08 Final Payment
A. Contractor may make application for final payment a fter Contractor has satisfactorily completed all W ork defined in the Contract , including providing all maintenance and operating instructions, schedules, guarantees, bonds, certificates or other evidence of insurance, certificates of inspection, annotated record documents and other documents.
B. The final application for payment shall be accompanied (except as previously delivered) by:
1. All documentation called for in the Contract Documents;
2. Consent of the surety to final payment;
3. Satisfactory evidence that all title issues have been resolved such that title to all Work, materials, and equipment has passed to Owner free and clear of any liens or other title defects, or will so pass upon final payment;
4. A list of all disputes that Contractor believes are unsettled; and
5. Complete and legally effective releases or waivers (satisfactory to Owner) of all lien rights arising out of the Work, and of liens filed in connection with the Work.
C. The Work is complete (subject to surviving obligations) when it is ready for final payment as established by the RPR’s written recommendation of final payment.
14.09 Waiver of Claims
A. The making of final payment will not constitute a waiver by Owner of claims or rights against Contractor.
B. The acceptance of final payment by Contractor will constitute a waiver by Contractor of all claims and rights against Owner other than those pending matters that have been duly submitted.
ARTICLE 15 - SUSPENSION OF WORK AND TERMINATION
15.01 Owner May Suspend Work
A. At any time and without cause, Owner may sus pend the Work or any portion thereof for a period of not more than 60 consecutive days by written notice to Contractor and RPR. Such notice will fix the date on which Work will be resumed. Contractor shall resume the Work on the date so fixed. Contractor shall be entitled to an adjustment in the Contract Price or an extension of the Contract Times, or both, directly attributable to any such suspension.
15.02 Owner May Terminate for Cause
A. Contractor’s failure to perform the Work in accordance with the Contract Documents or other failure to comply with a material term of the Contract Documents will constitute a default by Contractor and justify termination for cause.
423 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
B. If Contractor defaults in its obligations, then after giving Contractor and any surety ten days written notice that Owner is considering a declaration that Contractor is in default and termination of the Contract, Owner may proceed to:
1. Declare Contractor to be in default, and give Contractor and any surety notice that the Contract is terminated; and
2. Enforce the rights available to Owner under any applicable performance bond.
C. Owner may not proceed with termination of the Contract under Paragraph 15.02.B if Contractor within seven days of receipt of notice of intent to terminate begins to correct its failure to perform and proceeds diligently to cure such failure.
D. Subject to the terms and operation of any applicable performance bond, if Owner has terminated the Contract for cause, Owner may exclude Contractor from the Site, take possession of the Work, incorporate in the Work all materials and equipment stored at th e Site or for which Owner has paid Contractor but which are stored elsewhere, and complete the Work as Owner may deem expedient.
E. In the case of a termination for cause, if the cost to complete the Work, including related claims, costs, losses, and damages, exceeds the unpaid contract balance, Contractor shall pay the difference to Owner.
15.03 Owner May Terminate for Convenience
A. Upon seven days written notice to Contractor, Owner may, without cause and without prejudice to any other right or remedy of Owner, term inate the Contract . In such case, Contractor shall be paid for, without duplication of any items:
1. Completed and acceptable Work executed in accordance with the Contract Documents prior to the effective date of termination, including fair and reasonable sum s for overhead and profit on such Work;
2. Expenses sustained prior to the effective date of termination in performing services and furnishing labor, materials, or equipment as required by the Contract Documents in connection with uncompleted Work, plus fair and reasonable sums for overhead and profit on such expenses; and
3. Other reasonable expenses directly attributable to termination, including costs incurred to prepare a termination for convenience cost proposal.
B. Contractor shall not be paid on account of loss of anticipated overhead, profits, or revenue, or other economic loss arising out of or resulting from such termination.
ARTICLE 16 - CONTRACTOR’S REPRESENTATIONS
16.01 Contractor Representations
A. Contractor makes the following representations when entering into this Contract:
1. Contractor has examined and carefully studied the Contract Documents , and any data and reference items identified in the Contract Documents.
2. Contractor has visited the Site, conducted a thorough visual examination of the Site and adjacent areas, and be come familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.
424 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
3. Contractor is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work.
4. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Site- related reports and drawings identified in the Contract Documents, with respect to the effect of such information, observations, and documents on:
a. The cost, progress, and performance of the Work;
b. The means, methods, techniques, sequences, and procedures of construction to be employed by Contractor; and
c. Contractor’s safety precautions and programs.
5. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investig ations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price , within the Contract Times , and in accordance with the other terms and conditions of the Contract.
6. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents.
7. Contractor has given RPR written notice of all conflicts, errors, ambiguities, or discrepancies that Co ntractor has discovered in the Contract Documents , and the written resolution thereof by RPR is acceptable to Contractor.
8. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.
9. Contractor’s entry into this Contract constitutes an incontrovertible representation by Contractor that, without exceptio n, all prices in the Contract are premised upon performing and furnishing the Work required by the Contract Documents.
ARTICLE 17 - MISCELLANEOUS
17.01 Cumulative Remedies
A. The duties and obligations imposed by this Contract and the rights and remedies available hereunder to the parties hereto are in addition to, and are not to be construed in any way as a limitation of, any rights and remedies available to any or all of them which are otherwise imposed or available by Laws or Regulations , by special warranty or guarantee, or by other provisions of the Contract. The provisions of this paragraph will be as effective as if repeated specifically in the Contract Documents in connection with each particular duty, obligation, right, and remedy to which they apply.
17.02 Limitation of Damages
A. Neither Owner, RPR, nor any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors, shall be liable to Contractor for any claims, costs, losses, or damages sustained by Contractor on or in connection with any other project or anticipated project.
425 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
17.03 No Waiver
A. A party’s non-enforcement of any provision shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Contract.
17.04 Survival of Obligations
A. All representations, indemnifications, warranties, and guarantees made in, required by, or given in accordance with the Contract , as well as all continuing obligations indicated in the Contract, will survive final payment, completion, and acceptance of the Work or termination or completion of the Contract or termination of the services of Contractor.
17.05 Contractor’s Certifications
A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract.
17.06 Controlling Law and Venue
A. This Contract is to be governed by the law of the state of C alifornia and, in the event of litigation, venue will be in the County of San Mateo.
17.07 Notices
A. All notices shall be in writing, and delivered in person , or transmitted by certified mail, postage prepaid. Notices required to be given to Owner or Contractor shall be addressed as appears in the signature block at the end of this Contract.
17.08 No Partnership or Agency
A. Nothing in this Contract nor in the contract documents shall be deemed to constitute a partnership in law between Owner and Contractor, or any subcontractor, to constitute either party as an agent of the other for any purpose; or to entitle either party to commit or bind the other in any manner unless expressly agreed upon in the contract documents.
17.09 Severability
A. If any part or provision of the contract documents is determined by any court to be illegal, invalid, or unenforceable, in whole or in part, the contract documents shall continue to be valid as to its other provisions and the remainder of the affected provision, unless it can be concluded from the circumstances that, in the absence of the provisions found to be null and void, the parties would not have entered into the contract documents. The parties shall use all reasonable efforts to replace any and all provisions or parts found to be null and void with provisions that are valid under the applicable law and come closest to their original intention.
17.10 Waiver
A. None of the following shall operate as a waiver of any provision of the contract documents, or of any power herein reserved by the Owner, or any right to damages herein provided: 1) inspection by the Owner or its authorized agents or representatives; 2) any order or certificate for payment, or any payment for, or acceptance of the whole or any party of the work by the Owner ; 3) an extension of time; or 4) any position taken by the Owner or its authorized agents or representatives.
426 of 741
This document is a MODIFIED version of EJCDC® C-522, Copyright © 2016 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
17.11 Warranty
A. Contractor warrants and guarantees that the materials and equipment provided shall be at least of the quality specified and new unless otherwise required or permitted by the contract documents and, if no quality is specif ied, then the materials and equipment shall be of commercial grade, suitable for heavy public use in facilities of similar size and complexity,, that the work performed hereunder will be free from defects, and that the work will conform to the requirements of the contract documents.
IN WITNESS WHEREOF, Owner and Contractor have signed this Contract.
This Contract will be effective on __________________ (which is the Effective Date of the Contract).
OWNER: CONTRACTOR:
By: Azalea Mitch By: Eric Newton
Title: Director of Public Works Title: President
Address for giving notices: Address for giving notices:
330 West 20th Avenue 2436 Broad Street
San Mateo, CA 94403 San Luis Obispo, CA 93401
License No.: CA License # 783608
(where applicable)
APPROVED AS TO FORM
Linh Nguyen
Assistant City Attorney
427 of 741
EXHIBIT A
CONTRACTOR’S PROPOSAL
428 of 741
Work Order Signature Document
EZIQC Contract No.: CA-R5-GB02-123021-NCM
San Mateo MLK Center - Family Changing Room
New Work Order
105410.00
Modify an Existing Work Order
Work Order Title:
Work Order Number.: Work Order Date:
X
08/03/2022
Contractor Name:
Contact:
Phone:
Contact:
Phone:
Darin Terrazas
805-544-5583
Owner Name: CALIFORNIA - City of San Mateo
Steve Wu
(650)8238331
Newton Construction & Management
Work to be Performed
Work to be performed as per the Final Detailed Scope of Work Attached and as per the terms and conditions of Sourcewell EZIQC Contract No CA-R5-GB02-123021-NCM.
Brief Work Order Description:
San Mateo MLK Center - Family Changing Room
Will not apply:Liquidated Damages Will apply:
Estimated Completion Date:
Estimated Start Date: Time of Performance
X
Work Order Firm Fixed Price: $270,954.02
Owner Purchase Order Number:
Approvals
Date DateContractorCALIFORNIA - City of San Mateo
2.00
8/3/2022
Work Order Signature Document
429 of 741
3.00 Detailed Scope of Work
Steve WuDarin TerrazasTo: From:
Newton Construction & Management CALIFORNI A - City of San Mateo 2436 Broad St 330 W. 20th Avenue
San Luis Obispo, CA 93401 San Mateo, CA 94403
805-544-5583 (650)8238331
Work Order Number:
August 03, 2022Date Printed:
105410.00
San Mateo MLK Center - Family Changing RoomWork Order Title:
Brief Scope: San Mateo MLK Center - Family Changing Room Revised FinalPreliminary X
The following items detail the scope of work as discussed at the site. All requirements necessary to accomplish the items set forth below shall be considered part of this scope of work.
See attached.
Subject to the terms and conditions of EZIQC Contract CA-R5-GB02-123021-NCM.
Contractor Date
DateCALIFORNIA - City of San Mateo
8/3/2022
Scope of Work
430 of 741
4.00 Contractor's Price Proposal - Summary
Owner PO #:
San Mateo MLK Center - Family Changing Room
105410.00
CA-R5-GB02-123021-NCMIQC Master Contract #:
Work Order #:
Title:
Re:
August 03, 2022Date:
Proposal Value:
Contractor: Newton Construction & Management
$270,954.02
$5,832.20Bond
$45,132.15Section - 01
$34,645.15Section - 02
$20,409.65Section - 03
$694.52Section - 04
$8,846.47Section - 05
$273.43Section - 06
$5,620.00Section - 07
$6,538.42Section - 08
$48,315.61Section - 09
$22,163.32Section - 10
$375.81Section - 11
$45,124.96Section - 22
$5,926.35Section - 23
$10,160.07Section - 26
$2,664.56Section - 27
$7,531.70Section - 31
$699.65Section - 32
Proposal Total
Thisl total represents the correct total for the proposal. Any discrepancy between line totals, sub-totals and the proposal total is due to rounding.
$270,954.02
The Percentage of NPP on this Proposal: %
8/3/2022
Contractor's Price Proposal - Summary
431 of 741
5.00 Contractor's Price Proposal - Detail
San Mateo MLK Center - Family Changing Room
105410.00
CA-R5-GB02-123021-NCMIQC Master Contract #:
Work Order #:
Owner PO #:
Title:
Re:
August 03, 2022Date:
Proposal Value:
Contractor: Newton Construction & Management
$270,954.02
(Excludes)Equip. MaterialLabor
Line TotalDescriptionUOMMod.ItemSect.
Bond
01 22 16 00 0002 Reimbursable FeesReimbursable Fees will be paid to the contractor for eligible costs as directed by Owner. Insert the appropriate quantity to adjust the base cost to the actual Reimbursable Fee. If there are multiple Reimbursable Fees, list each one separately and add a comment in the "note" block to identify the Reimbursable Fee (e.g. sidewalk closure, road cut, various permits, extended warranty, expedited shipping costs, etc.). A copy of each receipt shall be submitted with the Price Proposal.
1 $5,832.20EA
Installation =x x 5,832.20
FactorUnit PriceQuantity Total
1.00 1.1000 5,302.00
2% Bond fee.
$5,832.20Subtotal for Bond
Section - 01
01 22 20 00 0006 CarpenterFor tasks not included in the Construction Task Catalog® and as directed by owner only.
2 $1,089.08HR
Installation =x x 1,089.08
FactorUnit PriceQuantity Total
104.77 1.1550 9.00
Contractor to include allowance of $1,000 in bid to install a furred wall assembly between the (E) masonry wall & (N) drinking fountain. Refer to sheet 2 of 5 Note 4. and also on sheet 3 details 2, 5, and 7. 01 22 20 00 0006 0001 For Foreman, Add3 $60.52
Installation =x x 60.52
FactorUnit PriceQuantity Total
5.24 1.1550 10.00
01 22 23 00 0156 Up To 2,000 CFM, Portable Negative Air Machine4 $1,166.52MO Installation =x x 1,166.52
FactorUnit PriceQuantity Total
1,009.97 1.1550 1.00
Needed for workers during demo work to reduce inhalation of particulate matter hazard due to brick and concrete dust. This is a precaution for worker safety and health during work on the existing masonry block and concrete floors. Also used by plumber during jack hammer work. 01 22 23 00 0159 High Efficiency Particulate Air (HEPA) Filter, 99.99% Efficient At 0.3 Micron For Portable Negative Air Machines
5 $1,011.61EA
Installation =x x 1,011.61
FactorUnit PriceQuantity Total
175.17 1.1550 5.00
Needed for workers during saw cutting work and demo work to reduce inhalation of particulate matter hazard. This is a precaution for worker safety and health during work on the existing masonry block and concrete floors. Also used by plumber during saw cutting work for trenches and backfill. 01 22 23 00 0276 700 LB Capacity, 36" Wide, Skid-Steer Loader With Full-Time Operator6 $3,839.46DAY Installation =x x 3,839.46
FactorUnit PriceQuantity Total
1,108.07 1.1550 3.00
Remove CMU blocks that have been demolished and load into dumpster. 01 22 23 00 0276 0052 For Equipment Without Operator, Deduct7 -$899.04 Installation =x x -899.04
FactorUnit PriceQuantity Total
-778.39 1.1550 1.00
8/3/2022
Contractor's Price Proposal - Detail
432 of 741
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 105410.00
San Mateo MLK Center - Family Changing Room
Section - 01
01 22 23 00 0692 70.0 KW, 60 Hertz Towable Diesel Powered Generator SetFuel consumption:
100% load – 5.7 gallons per hour, 75% load - 4.3 gallons per hour, 50% load -
3.2 gallons per hour.
8 $1,999.91DAY
Installation =x x 1,999.91
FactorUnit PriceQuantity Total
432.88 1.1550 4.00
Temporary Power required to operate equipment used to prepare the existing surface for the installation of epoxy flooring. Subcontractor will be using equipment rated at 480v, 3-phase, 50 A with 6 dedicated 20A circuits each at 110v. Usage at about 4-days base on subcontractors estimate. 01 22 23 00 1025 5,000 LB Telescopic Boom, Hi-Reach, Rough Terrain Construction Forklift With Full-Time Operator
9 $1,493.22DAY
Installation =x x 1,493.22
FactorUnit PriceQuantity Total
1,292.83 1.1550 1.00
Roofing - Load and remove materials from roof for roofer. 01 22 23 00 1025 0025 For Equipment Without Operator, Deduct10 -$449.52 Installation =x x -449.52
FactorUnit PriceQuantity Total
-778.39 1.1550 0.50
01 31 33 00 0002 Carpenter Minimum ChargeThis task should not be used in conjunction with any other tasks utilizing this labor trade, unless approved by owner. Task quantity is 1, unless approved by owner.
11 $2,224.95EA
Installation =x x 2,224.95
FactorUnit PriceQuantity Total
963.18 1.1550 2.00
Unknown condition and no detail available, box framing under roof for new exhaust fan installed on roof.
Another trip after finishes are installed to install ADA signage. 01 31 33 00 0004 Cement Mason Minimum ChargeThis task should not be used in conjunction with any other tasks utilizing this labor trade, unless approved by owner.
Task quantity is 1, unless approved by owner.
12 $821.98EA
Installation =x x 821.98
FactorUnit PriceQuantity Total
711.67 1.1550 1.00
Grout Fill Door and Window Frames.
01 31 33 00 0004 Cement Mason Minimum ChargeThis task should not be used in conjunction with any other tasks utilizing this labor trade, unless approved by owner.
Task quantity is 1, unless approved by owner.
13 $821.98EA
Installation =x x 821.98
FactorUnit PriceQuantity Total
711.67 1.1550 1.00
Installation of new Corian wall panel in shower area.
01 31 33 00 0007 Electrician Minimum ChargeThis task should not be used in conjunction with any other tasks utilizing this labor trade, unless approved by owner. Task quantity is 1, unless approved by owner.
14 $2,785.44EA
Installation =x x 2,785.44
FactorUnit PriceQuantity Total
803.88 1.1550 3.00
Remove exterior duplex receptacle under existing window prior to demolition work on masonry wall.
Relocate light fixtures as needed. Lockout/tagout and trace existing circuits. 01 31 33 00 0010 Laborer Minimum ChargeThis task should not be used in conjunction with any other tasks utilizing this labor trade, unless approved by owner. Task quantity is 1, unless approved by owner.
15 $1,451.28EA
Installation =x x 1,451.28
FactorUnit PriceQuantity Total
628.26 1.1550 2.00
Two laborers for two days to jackhammer plumbing chase.
8/3/2022
Contractor's Price Proposal - Detail
433 of 741
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 105410.00
San Mateo MLK Center - Family Changing Room
Section - 01
01 31 33 00 0012 Ornamental Metal Worker Minimum ChargeThis task should not be used in conjunction with any other tasks utilizing this labor trade, unless approved by owner. Task quantity is 1, unless approved by owner.
16 $1,090.30EA
Installation =x x 1,090.30
FactorUnit PriceQuantity Total
943.98 1.1550 1.00
Install sleeves in handrails for ADA ramp prior to concrete pour. 01 31 33 00 0015 Plumber Minimum ChargeThis task should not be used in conjunction with any other tasks utilizing this labor trade, unless approved by owner. Task quantity is 1, unless approved by owner.
17 $4,617.14EA
Installation =x x 4,617.14
FactorUnit PriceQuantity Total
999.38 1.1550 4.00
Four days excavation for plumbing chase.
01 31 33 00 0017 Roofer, Composite Built-Up Minimum ChargeThis task should not be used in conjunction with any other tasks utilizing this labor trade, unless approved by owner. Task quantity is 1, unless approved by owner.
18 $1,907.88EA
Installation =x x 1,907.88
FactorUnit PriceQuantity Total
825.92 1.1550 2.00
1 day to demo the roof for the exhaust fan and 1 day to demo for the lavatory vent. 01 31 33 00 0018 Sheet Metal Worker Minimum ChargeThis task should not be used in conjunction with any other tasks utilizing this labor trade, unless approved by owner. Task quantity is 1, unless approved by owner.
19 $2,070.52EA
Installation =x x 2,070.52
FactorUnit PriceQuantity Total
896.33 1.1550 2.00
One trip to remove downspout and gutter. Second trip to install new downspout and gutter after installation of new ADA ramp.
01 51 26 00 0003 Temporary 10 Light String With Cages20 $191.38EA Installation =x x 191.38
FactorUnit PriceQuantity Total
82.85 1.1550 2.00
Temp lighting in plumbing chase for plumber to work.
01 54 23 00 0005 Scaffolding With Bracing Accessories - Area Based On 3' Wide Sections (CCF / Month)
21 $48.72CCF
Installation =x x 48.72
FactorUnit PriceQuantity Total
42.18 1.1550 1.00
Used for stucco. 30 x 10 x 3
01 54 23 00 0005 0018 For Up To 25, Add22 $19.48
Installation =x x 19.48
FactorUnit PriceQuantity Total
16.87 1.1550 1.00
01 54 23 00 0007 Up To 20' Height Scaffolding Initial Erection And Final Dismantling, Per CCF Of Scaffolding And Accessories
23 $55.68CCF
Installation =x x 55.68
FactorUnit PriceQuantity Total
48.21 1.1550 1.00
Used for stucco. 30 x 10 x 3
01 55 26 00 0017 1", 4 Mil Polyethylene Printed Barricade Tape, Fluorescent Orange24 $14.40CLF Installation =x x 14.40
FactorUnit PriceQuantity Total
12.47 1.1550 1.00
01 56 16 00 0070 1/2" BC Plywood Wall Sheathing On Both Sides, Temporary Wood Stud Wall, 16" On Center
25 $795.56SF
Installation =x x 795.56
FactorUnit PriceQuantity Total
8.61 1.1550 80.00
To cover opening in masonry wall after demolition work and installation of new door and hardware to prevent unlawful access into the building after business hours.
8/3/2022
Contractor's Price Proposal - Detail
434 of 741
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 105410.00
San Mateo MLK Center - Family Changing Room
Section - 01
01 66 19 00 0047 Transfer Delivered Materials Distances Greater Than 125', Per CY Of Material Per 125'
26 $2,739.66CY
Installation =x x 2,739.66
FactorUnit PriceQuantity Total
5.93 1.1550 400.00
Used for moving materials in and out of work area going through the hallway and out to street or moving materials in and out of the work area over the pool deck and through the gate to the street. 01 71 13 00 0004 First 25 Miles, Equipment Delivery, Pickup, Mobilization And Demobilization Using A Tractor Trailer With Up To 53' BedIncludes loading, tie-down of equipment, delivery of equipment, off loading on site, rigging, dismantling, loading for return and transporting away. For equipment such as bulldozers, motor scrapers, hydraulic excavators, gradalls, road graders, loader-backhoes, heavy duty construction loaders, tractors, pavers, rollers, bridge finishers, straight mast construction forklifts, telescoping boom rough terrain construction forklifts, telescoping and articulating boom man lifts with >40' boom lengths, etc.
27 $1,084.90EA
Installation =x x 1,084.90
FactorUnit PriceQuantity Total
939.31 1.1550 1.00
Skid Steer
01 71 13 00 0004 First 25 Miles, Equipment Delivery, Pickup, Mobilization And Demobilization Using A Tractor Trailer With Up To 53' BedIncludes loading, tie-down of equipment, delivery of equipment, off loading on site, rigging, dismantling, loading for return and transporting away. For equipment such as bulldozers, motor scrapers, hydraulic excavators, gradalls, road graders, loader-backhoes, heavy duty construction loaders, tractors, pavers, rollers, bridge finishers, straight mast construction forklifts, telescoping boom rough terrain construction forklifts, telescoping and articulating boom man lifts with >40' boom lengths, etc.
28 $1,084.90EA
Installation =x x 1,084.90
FactorUnit PriceQuantity Total
939.31 1.1550 1.00
Used to deliver/pick up a 70.0 KW, Towable Diesel Powered Generator. 01 71 13 00 0004 First 25 Miles, Equipment Delivery, Pickup, Mobilization And Demobilization Using A Tractor Trailer With Up To 53' BedIncludes loading, tie-down of equipment, delivery of equipment, off loading on site, rigging, dismantling, loading for return and transporting away. For equipment such as bulldozers, motor scrapers, hydraulic excavators, gradalls, road graders, loader-backhoes, heavy duty construction loaders, tractors, pavers, rollers, bridge finishers, straight mast construction forklifts, telescoping boom rough terrain construction forklifts, telescoping and articulating boom man lifts with >40' boom lengths, etc.
29 $1,084.90EA
Installation =x x 1,084.90
FactorUnit PriceQuantity Total
939.31 1.1550 1.00
Deliver of lift for roofer.
01 71 36 00 0004 >1 To 4 Hours On Site, Electromagnetic (SIR/GPR) Survey, Earth, Concrete, Masonry Or Asphalt
30 $1,570.06EA
Installation =x x 1,570.06
FactorUnit PriceQuantity Total
1,359.36 1.1550 1.00
Survey masonry wall prior to core drilling.
01 71 36 00 0004 >1 To 4 Hours On Site, Electromagnetic (SIR/GPR) Survey, Earth, Concrete, Masonry Or Asphalt
31 $1,570.06EA
Installation =x x 1,570.06
FactorUnit PriceQuantity Total
1,359.36 1.1550 1.00
Underground survey to locate any existing underground pipes.
8/3/2022
Contractor's Price Proposal - Detail
435 of 741
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 105410.00
San Mateo MLK Center - Family Changing Room
Section - 01
01 74 19 00 0014 20 CY Dumpster (3 Ton) "Construction Debris"Includes delivery of dumpster, rental cost, pick-up cost, hauling, and disposal fee. Non-hazardous material. 32 $1,617.00EA
Installation =x x 1,617.00
FactorUnit PriceQuantity Total
700.00 1.1550 2.00
For the removal of construction debris generator during demolition work in the work area and roof top. 01 74 19 00 0017 10 CY Low-Boy Dumpster "Concrete Or Asphalt Only"Includes delivery of dumpster, rental cost, pick-up cost, hauling, and disposal fee. Concrete or asphalt only.
33 $1,986.55EA
Installation =x x 1,986.55
FactorUnit PriceQuantity Total
859.98 1.1550 2.00
For the removal of concrete and stucco from the site, hauling, and drop-off at a recycling facility. 01 74 19 00 0022 Ramped Concrete Washout BinIncludes delivery.34 $1,669.88MO Installation =x x 1,669.88
FactorUnit PriceQuantity Total
722.89 1.1550 2.00
Phasing of work will include pour back of plumbing trenches. After plumbing trenches are completed the bin will be used for the pouring of the new curbs inside. After the curbs are poured the bin can be used for the ADA ramp.
01 74 19 00 0024 Vacuum, Pickup, Swap And Dump, Concrete Washout BinIncludes vacuum the liquid from the full bin and pick up the bin, and recycle all material. An empty bin will be left at the site if the project is not completed. 35 $2,495.79EA
Installation =x x 2,495.79
FactorUnit PriceQuantity Total
1,080.43 1.1550 2.00
$45,132.15Subtotal for Section - 01
Section - 02
02 41 13 13 0044 >6" To 8" By Hand, Break-up And Remove Concrete Paving36 $2,123.35SF Installation =x x 2,123.35
FactorUnit PriceQuantity Total
7.66 1.1550 240.00
Jackhammering for demo of concrete in plumbing chase.
02 41 13 13 0046 Grind Existing Sidewalks Up To 1/2” Depth To Remove Ridges (Tripping Hazard)For each location up to 5' wide, feather up to 12" each direction. 37 $1,212.87EA
Installation =x x 1,212.87
FactorUnit PriceQuantity Total
210.02 1.1550 5.00
Grind existing floor to slope concrete to meet ADA requirements. 02 41 13 13 0046 0019 For >1/2" To 1" Depth Of Grinding, Add38 $181.91 Installation =x x 181.91
FactorUnit PriceQuantity Total
31.50 1.1550 5.00
02 41 13 13 0046 0021 For Up To 5, Add39 $242.55
Installation =x x 242.55
FactorUnit PriceQuantity Total
42.00 1.1550 5.00
02 41 13 13 0046 0026 For Sidewalks >5', Add40 $121.28 Installation =x x 121.28
FactorUnit PriceQuantity Total
21.00 1.1550 5.00
02 41 13 13 0046 0027 For Up To 12" Additional Feathering Per Side, Add41 $121.28 Installation =x x 121.28
FactorUnit PriceQuantity Total
21.00 1.1550 5.00
02 41 16 13 0003 Up To 2,000 SF Commercial Building Interior Demolition, Gutting And Placing Into Dumpster Or Truck
42 $24,000.90GSF
Installation =x x 24,000.90
FactorUnit PriceQuantity Total
10.39 1.1550 2,000.00
Demolition of interior, does not include in or under slab or roofing.
8/3/2022
Contractor's Price Proposal - Detail
436 of 741
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 105410.00
San Mateo MLK Center - Family Changing Room
Section - 02
02 41 16 13 0020 Sorting Of Material Debris For Recycling Prior To Hauling Off43 $192.89CCF Installation =x x 192.89
FactorUnit PriceQuantity Total
8.35 1.1550 20.00
Separate concrete from soil and general construction waste. 02 41 16 13 0020 0006 For >1,000 To 2,000, Add44 $19.40 Installation =x x 19.40
FactorUnit PriceQuantity Total
0.84 1.1550 20.00
02 41 16 13 0024 Reinforced Concrete Foundation Demolition45 $731.35CF Installation =x x 731.35
FactorUnit PriceQuantity Total
15.83 1.1550 40.00
Demo concrete for new plumbing connections. Demo concrete at foot of new ramp. 02 41 19 13 0029 Demolish 8" Thick Reinforced Concrete Block Exterior Wall46 $364.86SF Installation =x x 364.86
FactorUnit PriceQuantity Total
7.02 1.1550 45.00
Demo area 4'-6" wide and 10' high for new drinking fountain per Pre-Bid RFI 002, response #1. This area will serve to provide access for the plumber from in/out of the chase and help with the excavation of the drain line to remove broken up concrete and soil.
02 41 19 13 0071 Saw Cut Minimum ChargeFor projects where the total saw cutting charge is less than the minimum charge, use this task exclusively. This task should not be used in conjunction with any other tasks in this section. 47 $1,082.75EA
Installation =x x 1,082.75
FactorUnit PriceQuantity Total
937.45 1.1550 1.00
CARPENTER SAWCUTTING:
1. (1) Sawcut for new door.
2. (1) Sawcut for new window.
3. (1) Sawcut to demo two wing walls at shower.
Demolition of the above listed areas will begin after crew has mobilized to the site, this work will be scheduled first.
02 41 19 13 0071 Saw Cut Minimum ChargeFor projects where the total saw cutting charge is less than the minimum charge, use this task exclusively. This task should not be used in conjunction with any other tasks in this section. 48 $1,082.75EA
Installation =x x 1,082.75
FactorUnit PriceQuantity Total
937.45 1.1550 1.00
PLUMBER SAWCUTTING:
1. (1) Sawcut inside plumbing chase for trench.
2. (1) Sawcut in shower to relocate drain line.
3. (1) Sawcut in area outside shower to relocate the area drain line.
This work will be started after the other demolition work has been completed, the work area must be clear with no demo debris in the work area to allow the plumber enough space to work and must be done separately from the carpenters demo work.
02 41 19 13 0282 3/4" Diameter Drilling In Concrete Per Inch Of Depth49 $73.18IN Installation =x x 73.18
FactorUnit PriceQuantity Total
2.64 1.1550 24.00
Dowels for new curb.
02 41 19 13 0282 3/4" Diameter Drilling In Concrete Per Inch Of Depth50 $1,024.53IN Installation =x x 1,024.53
FactorUnit PriceQuantity Total
2.64 1.1550 336.00
Dowels for rebar tie-ins at plumbing concrete pour back. 02 41 19 13 0305 1-1/4" Diameter Drilling In Wood Or Plastic Per Inch Of Depth51 $177.22IN Installation =x x 177.22
FactorUnit PriceQuantity Total
1.37 1.1550 112.00
Electrical installation materials.
8/3/2022
Contractor's Price Proposal - Detail
437 of 741
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 105410.00
San Mateo MLK Center - Family Changing Room
Section - 02
02 41 19 13 0333 Core Drill Minimum ChargeFor projects where the total core drilling charge is less than the minimum charge, use task "Minimum Charge For Core Drilling" exclusively. Task "Minimum Charge For Core Drilling" should not be used in conjunction with any other tasks in this section. Does not apply to sections "Drilling In Concrete Per Inch Of Depth" or "Drilling In Brick Or Block Per Inch Of Depth".
52 $872.63EA
Installation =x x 872.63
FactorUnit PriceQuantity Total
755.52 1.1550 1.00
CORE DRILLING: Access to add a drain line to water closet will be difficult. Total of 6 Cores: (1) 4” and (4) 1-1/2” will be needed for:
1. Water Closet Drain Line (4”).
2. Water Closet Supply Line (1-½”).
3. Shower Cold Water Line (1-½’’).
4. Shower Hot Water Line (1-½”).
5. Lavatory Sink Cold Water Line (1-½’).
6. Lavatory Sink Hot Water Line (1-½’).
02 41 19 13 0363 8" Thick Concrete Block Wall Cutouts, <24 SF53 $842.97SF Installation =x x 842.97
FactorUnit PriceQuantity Total
30.41 1.1550 24.00
Cutout for new door.
02 83 19 13 0101 Demolish Door And Window Trim Or Frames, Lead Contaminated Material54 $176.48LF Installation =x x 176.48
FactorUnit PriceQuantity Total
1.91 1.1550 80.00
Demo framing covering window.
$34,645.15Subtotal for Section - 02
Section - 03
03 01 30 71 0009 Patch Decks Or Floors With 1/8" To 1/4" Thick Epoxy Cementitious Mortar55 $225.11SF Installation =x x 225.11
FactorUnit PriceQuantity Total
19.49 1.1550 10.00
Patch concrete at shower wall Demo.
03 11 13 00 0020 Up To 8' High Above Grade Wall Wood Formwork56 $2,170.98SF Installation =x x 2,170.98
FactorUnit PriceQuantity Total
13.72 1.1550 137.00
• ADA Ramp, estimated area 4'x29' = 116 SF.
• Curb for new interior wall, 15’ L, 15 SF.
• Curb for new exterior furred wall, 6’ L, 6 SF.
• 116 + 15’ + 6’ = 137
• Total Estimated Area, 137 SF.
03 11 13 00 0020 0008 For <1,000, Add57 $412.99
Installation =x x 412.99
FactorUnit PriceQuantity Total
2.61 1.1550 137.00
03 15 13 13 0014 1/4" Thick x 6" Wide Rubber Waterstop, With Center Bulb58 $261.12LF Installation =x x 261.12
FactorUnit PriceQuantity Total
9.42 1.1550 24.00
See Sheet 4, Detail 15.
8/3/2022
Contractor's Price Proposal - Detail
438 of 741
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 105410.00
San Mateo MLK Center - Family Changing Room
Section - 03
03 21 11 00 0119 #3, Grade 40, Slab On Grade, Steel Reinforcement Bar59 $251.52LF Installation =x x 251.52
FactorUnit PriceQuantity Total
0.51 1.1550 427.00
Concrete Forming
• ADA Ramp, estimated area 4'x29' = 116 SF.
• Curb for new interior wall, 15’ L, 15 SF.
• Curb for new exterior furred wall, 6’ L, 6 SF.
• 116 + 15’ + 6’ = 137.
Total Estimated Area, 137 SF.
Rebar for Curbs
• Curb for new interior wall, 15’ LF.
• Curb for new exterior furred wall, 6’ LF.
• 15’ + 6’ = 21 LF.
Concrete Curb Quantity of Rebar, 21 LF.
Rebar for ADA Ramp
• Rebar Space, 18” O.C.
• Rebar Inset, 3”.
• Rebar Width, 4’.
• Rebar Length, 29’
ADA Ramp Calculated Quantity of Rebar = 188 LF.
(Calculated with Concrete Pro Calculator)
Rebar for Trenches
• Rebar Space, 18” O.C.
• Rebar Inset, 3”.
• Width of Trenches, 2’.
• Length of Trenches, 20’.
Trench Estimated Quantity of Rebar = 81 LF.
(Calculated with Concrete Pro Calculator)
Summary Quantity for Rebar
137’ + 21’ + 188’ + 81’ = 427 LF.
ESTIMATED TOTAL QUANITY OF REBAR = 427 LF.
03 21 11 00 0243 5/8" Diameter x 24" Long, Deformed Straight Dowel60 $259.37EA Installation =x x 259.37
FactorUnit PriceQuantity Total
4.01 1.1550 56.00
Dowels for rebar tie-ins at plumbing concrete pour back in trenches, every 18" O.C. 03 31 13 00 0037 Up To 6", By Concrete Pump, Place 3,000 PSI Concrete Slab On GradeExcludes pumping equipment.
61 $1,386.35CY
Installation =x x 1,386.35
FactorUnit PriceQuantity Total
200.05 1.1550 6.00
Replace interior concrete at plumbing trenches, assume pad is 6" thick. 03 31 13 00 0037 0039 For Up To 20, Add62 $83.09
Installation =x x 83.09
FactorUnit PriceQuantity Total
11.99 1.1550 6.00
03 31 13 00 0038 >6", By Concrete Pump, Place 3,000 PSI Concrete Slab On GradeExcludes pumping equipment.
63 $668.12CY
Installation =x x 668.12
FactorUnit PriceQuantity Total
192.82 1.1550 3.00
ADA Ramp 94.5 SF x 10" Avg. thickness = 3 CY
03 31 13 00 0038 0039 For Up To 20, Add64 $31.53
Installation =x x 31.53
FactorUnit PriceQuantity Total
9.10 1.1550 3.00
8/3/2022
Contractor's Price Proposal - Detail
439 of 741
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 105410.00
San Mateo MLK Center - Family Changing Room
Section - 03
03 31 13 00 0089 Delivery Fee For Concrete Purchases Per CY For Each CY Less Than 9 CYThe task quantity is 9 minus the number of CY's delivered. For example, the delivery fee for 2CY's is: (9-2) = 7.
65 $184.75CY
Installation =x x 184.75
FactorUnit PriceQuantity Total
26.66 1.1550 6.00
ADA Ramp.
03 31 13 00 0089 Delivery Fee For Concrete Purchases Per CY For Each CY Less Than 9 CYThe task quantity is 9 minus the number of CY's delivered. For example, the delivery fee for 2CY's is: (9-2) = 7.
66 $92.38CY
Installation =x x 92.38
FactorUnit PriceQuantity Total
26.66 1.1550 3.00
Interior plumbing trench replacement.
03 35 13 00 0002 Screed, Concrete Floor Finish67 $95.63SF Installation =x x 95.63
FactorUnit PriceQuantity Total
0.92 1.1550 90.00
ADA Ramp Area
• ADA Ramp, estimated area from landing to wing wall, 4.5'x 5’ = 22.5 SF. • ADA Ramp, estimated landing area 6’x 5.5’ = 33 SF.
• ADA Ramp, estimated area from wing wall to bottom of ramp, 8.5’x 4’ = 34 SF. • 22.5 SF + 33 SF + 34 SF = 89.5 SF.
Estimated Total ADA Ramp Area, 90 SF.
03 35 13 00 0002 0049 For Up To 100, Add68 $191.27 Installation =x x 191.27
FactorUnit PriceQuantity Total
1.84 1.1550 90.00
03 35 13 00 0004 Broom, Concrete Floor Finish69 $126.82SF Installation =x x 126.82
FactorUnit PriceQuantity Total
1.22 1.1550 90.00
ADA Ramp Area
• ADA Ramp, estimated area from landing to wing wall, 4.5'x 5’ = 22.5 SF. • ADA Ramp, estimated landing area 6’x 5.5’ = 33 SF.
• ADA Ramp, estimated area from wing wall to bottom of ramp, 8.5’x 4’ = 34 SF. • 22.5 SF + 33 SF + 34 SF = 89.5 SF.
Estimated Total ADA Ramp Area, 90 SF.
03 35 13 00 0004 0049 For Up To 100, Add70 $266.32 Installation =x x 266.32
FactorUnit PriceQuantity Total
2.44 1.1550 94.50
03 35 13 00 0005 Final Float, Concrete Floor Finish71 $148.65SF Installation =x x 148.65
FactorUnit PriceQuantity Total
1.43 1.1550 90.00
ADA Ramp Area
• ADA Ramp, estimated area from landing to wing wall, 4.5'x 5’ = 22.5 SF. • ADA Ramp, estimated landing area 6’x 5.5’ = 33 SF.
• ADA Ramp, estimated area from wing wall to bottom of ramp, 8.5’x 4’ = 34 SF. • 22.5 SF + 33 SF + 34 SF = 89.5 SF.
Estimated Total ADA Ramp Area, 90 SF.
03 35 13 00 0005 0049 For Up To 100, Add72 $297.30 Installation =x x 297.30
FactorUnit PriceQuantity Total
2.86 1.1550 90.00
03 35 26 00 0002 Ramp, Grooved Concrete Surface Finishing73 $85.03SF Installation =x x 85.03
FactorUnit PriceQuantity Total
4.09 1.1550 18.00
ADA ramp.
8/3/2022
Contractor's Price Proposal - Detail
440 of 741
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 105410.00
San Mateo MLK Center - Family Changing Room
Section - 03
03 35 43 00 0002 Mechanically Grind Concrete Floor With 40 Grit Metal Bonded Diamond Wheels74 $404.25SF Installation =x x 404.25
FactorUnit PriceQuantity Total
1.75 1.1550 200.00
Grind edges of concrete floor to prepare for epoxy coating. 03 35 43 00 0002 0061 For Up To 500, Add75 $766.92 Installation =x x 766.92
FactorUnit PriceQuantity Total
3.32 1.1550 200.00
03 35 83 00 0003 1/16" Float Finish, New Concrete Wall Finishes76 $71.03SF Installation =x x 71.03
FactorUnit PriceQuantity Total
2.46 1.1550 25.00
ADA ramp sidewall.
03 35 83 00 0003 0049 For Up To 100, Add77 $133.98 Installation =x x 133.98
FactorUnit PriceQuantity Total
4.64 1.1550 25.00
03 35 83 00 0006 Bush Hammer Cured Concrete, New Concrete Wall Finishes78 $2,217.60SF Installation =x x 2,217.60
FactorUnit PriceQuantity Total
7.68 1.1550 250.00
Bush Hammer to Scarify Wall Areas for New Wainscot
• Changing Room Wall Areas, 40’ x 6’-3” = 250 SF.
Estimated Wall Area for Bushing, 250 SF.
03 35 83 00 0006 0050 For >100 To 250, Add79 $1,097.25 Installation =x x 1,097.25
FactorUnit PriceQuantity Total
3.80 1.1550 250.00
03 35 83 00 0006 Bush Hammer Cured Concrete, New Concrete Wall Finishes80 $2,554.68SF Installation =x x 2,554.68
FactorUnit PriceQuantity Total
7.68 1.1550 288.00
Bush Hammer to Scarify Floor and Deck Areas
INTERIOR FLOOR AREA:
• Changing Room Area for New Epoxy Floor, Estimated 130 SF. • Between Edge of Shower Area to Wall Next to Water Closet, Estimated 35 SF. • Curb Area, Estimated 15 SF.
• Shower Area, Estimated 12 SF
• 130 SF + 35 SF + 15 SF + 12 SF = 192 SF.
Estimated Flooring Area for Bushing, 192 SF.
EXTERIOR DECK AREA
• Bush area for new ADA ramp, 90 SF.
• Bush area for new curb at furred wall, 6 SF.
Estimated Deck Area for Bushing, 96 SF.
ESTIMATED TOTAL AREA, 288 SF.
03 35 83 00 0006 0051 For >250 To 500, Add81 $632.02 Installation =x x 632.02
FactorUnit PriceQuantity Total
1.90 1.1550 288.00
03 37 16 00 0010 35 CY/HR, 66 HP Trailer Mounted Concrete PumpIncludes hoses82 $1,105.84HR Installation =x x 1,105.84
FactorUnit PriceQuantity Total
119.68 1.1550 8.00
Interior plumbing trench replacement.
03 37 16 00 0010 35 CY/HR, 66 HP Trailer Mounted Concrete PumpIncludes hoses83 $1,105.84HR Installation =x x 1,105.84
FactorUnit PriceQuantity Total
119.68 1.1550 8.00
ADA Ramp.
8/3/2022
Contractor's Price Proposal - Detail
441 of 741
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 105410.00
San Mateo MLK Center - Family Changing Room
Section - 03
03 54 16 00 0011 1-3/4" Thick Self Leveling Cementitious Underlayment For FloorsIncluding Surface Preparation
84 $3,063.61SF
Installation =x x 3,063.61
FactorUnit PriceQuantity Total
18.42 1.1550 144.00
Floor leveling to achieve ADA compliance for surface drainage. 03 54 16 00 0011 0174 For >100 To 250 SF, Add85 $18.30 Installation =x x 18.30
FactorUnit PriceQuantity Total
0.11 1.1550 144.00
$20,409.65Subtotal for Section - 03
Section - 04
04 05 23 13 0008 2-5/8" Width, Polyvinyl Chloride (PVC), Masonry Control Joint86 $99.93LF Installation =x x 99.93
FactorUnit PriceQuantity Total
3.09 1.1550 28.00
Around new door frame and window.
04 22 23 13 0021 12" x 8" x 16", Cored, Normal Weight, Concrete Block87 $594.59SF Installation =x x 594.59
FactorUnit PriceQuantity Total
17.16 1.1550 30.00
At the area of the new drinking fountain.
$694.52Subtotal for Section - 04
Section - 05
05 05 19 00 0173 3/8" x 2-3/4" Long Chemically Adhered Anchor Rod88 $1,179.21EA Installation =x x 1,179.21
FactorUnit PriceQuantity Total
21.27 1.1550 48.00
Rebar Anchor Rods
Embedment of rebar dowels into existing concrete or deck for the new curbs. • Curb for new interior wall, 15’.
• Curb for new exterior furred wall, 6’.
• 15’ x 6’ = 21 LF
• Spacing 18” O.C.
• 21 LF ÷ 1.5’ = 14 qty.
Estimated Anchor Embedment Locations for New Curbs, 14 qty.
Embedment of rebar dowels into existing concrete or deck for the new ADA ramp. • Length of Ramp, 19 LF
o 19’ ÷ 1.5’ O.C. Spacing = 12.66 LF.
• Width of Ramp, 4 LF
o 4’ ÷ 1.5’ O.C. Spacing = 2.66 LF.
• 12.66 x 2.66 = 33.67
Estimated Anchor Embedment Locations for ADA Ramp, 34.
Estimated Total Anchor Embedment Locations, 34 + 14 = 48 Estimated Total = 48 locations.
05 05 19 00 0186 5/8" Chemical Adhesive For Bolt, Dowel Or Threaded Rod89 $169.30EA Installation =x x 169.30
FactorUnit PriceQuantity Total
24.43 1.1550 6.00
Dowels for new concrete curb installed on top of existing concrete deck. 05 05 19 00 0187 3/4" Chemical Adhesive For Bolt, Dowel Or Threaded Rod90 $977.64EA Installation =x x 977.64
FactorUnit PriceQuantity Total
30.23 1.1550 28.00
Dowels for rebar tie-ins at plumbing concrete pour back.
8/3/2022
Contractor's Price Proposal - Detail
442 of 741
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 105410.00
San Mateo MLK Center - Family Changing Room
Section - 05
05 05 19 00 0201 3/16" x 2-1/4" Tapcon Masonry Screw91 $1,278.59EA Installation =x x 1,278.59
FactorUnit PriceQuantity Total
11.07 1.1550 100.00
Used for fastening materials and mounting accessories into concrete and masonry walls. 05 05 23 00 1228 5/8" Diameter, Hot Dipped Galvanized Steel, Low Carbon Threaded Rod92 $77.55LF Installation =x x 77.55
FactorUnit PriceQuantity Total
11.19 1.1550 6.00
Used to anchor threaded rod to fasten new curb to existing slab for the exterior curb at the drinking fountain. 05 41 00 00 0003 3-5/8" Width, 16" On Center, 18 Gauge, Load Bearing, Structural Metal Stud Framing With Tracks And Runners
93 $1,968.40SF
Installation =x x 1,968.40
FactorUnit PriceQuantity Total
5.26 1.1550 324.00
New interior wall.
05 41 00 00 0003 0185 For Walls >10' High, Add94 $392.93 Installation =x x 392.93
FactorUnit PriceQuantity Total
1.05 1.1550 324.00
05 41 00 00 0003 0188 For >200 To 500, Add95 $280.67 Installation =x x 280.67
FactorUnit PriceQuantity Total
0.75 1.1550 324.00
05 41 00 00 0003 3-5/8" Width, 16" On Center, 18 Gauge, Load Bearing, Structural Metal Stud Framing With Tracks And Runners
96 $394.89SF
Installation =x x 394.89
FactorUnit PriceQuantity Total
5.26 1.1550 65.00
Framing for furred wall at drinking fountain area, size is 10' H x 4'-6" W x 1' deep. 05 41 00 00 0003 0187 For Up To 200, Add97 $111.86 Installation =x x 111.86
FactorUnit PriceQuantity Total
1.49 1.1550 65.00
05 73 23 00 0014 2" Stainless Steel Handrail98 $2,015.43LF Installation =x x 2,015.43
FactorUnit PriceQuantity Total
54.53 1.1550 32.00
ADA ramp, both sides.
$8,846.47Subtotal for Section - 05
Section - 06
06 46 13 00 0004 2-1/2" Wide Pine Complete Door And Window Trim99 $273.43LF Installation =x x 273.43
FactorUnit PriceQuantity Total
6.23 1.1550 38.00
Door and window trim.
$273.43Subtotal for Section - 06
Section - 07
07 05 13 00 0002 Up To 1 SQ, Mobilization Of Crew For Small Quantity Of Roof Work100 $2,369.85EA Installation =x x 2,369.85
FactorUnit PriceQuantity Total
1,025.91 1.1550 2.00
Mobilize to site to REMOVE one roof area for the new VENT for the lavatory sink. Mobilize to site to PATCH AND INSTALL area around VENT.
8/3/2022
Contractor's Price Proposal - Detail
443 of 741
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 105410.00
San Mateo MLK Center - Family Changing Room
Section - 07
07 05 13 00 0002 Up To 1 SQ, Mobilization Of Crew For Small Quantity Of Roof Work101 $2,369.85EA Installation =x x 2,369.85
FactorUnit PriceQuantity Total
1,025.91 1.1550 2.00
Mobilize to site to DEMO new exhaust fan. Mobilize to site to PATCH AND INSTALL area around the new exhaust fan.
07 51 13 00 0133 TremSEAL S Silicone Sealant102 $197.92LF Installation =x x 197.92
FactorUnit PriceQuantity Total
4.76 1.1550 36.00
Used on rooftop at penetration for new exhaust fan.
07 71 23 00 0053 2" x 3", 0.019" Thick, Rectangular Aluminum Downspout103 $47.93LF Installation =x x 19.98
FactorUnit PriceQuantity Total
X 1.73 1.1550 10.00
Demolition x x = 27.95 2.42 1.1550 10.00
Remove and replace downspout at new ADA concrete ramp.
07 71 23 00 0053 0327 For Up To 100', Add104 $9.59 Installation =x x 9.59
FactorUnit PriceQuantity Total
0.83 1.1550 10.00
07 71 26 00 0012 26 Gauge, Up To 12" Wide, KYNAR 500® Finish, Galvanized Steel Counter Flashing With Reglet
105 $274.43LF
Installation =x x 274.43
FactorUnit PriceQuantity Total
14.85 1.1550 16.00
Used on rooftop at penetration for new exhaust fan.
07 92 13 00 0005 3/8" x 3/8" Joint, Silicone Sealant And Caulking106 $350.43CLF Installation =x x 350.43
FactorUnit PriceQuantity Total
379.25 1.1550 0.80
Joint Sealing of Wainscot
• Top of Wainscot, 13’ + 10’ + 10’ = 23 LF.
• Bottom of Wainscot, 13’ + 10’ + 10’ = 23 LF.
• Interior Side of Door Frame, 17 LF.
• Exterior Side of Door Frame, 17 LF.
• 23’ + 23’ + 17’ + 17’ = 80 LF.
Estimated Total of Wainscot Sealing, 80 LF.
$5,620.00Subtotal for Section - 07
Section - 08
08 12 13 13 0074 3' x 6'-8" Through 7'-2" High, 6-3/4" Deep, 16 Gauge, Knock Down Hollow Metal Door Frame
107 $615.04EA
Installation =x x 615.04
FactorUnit PriceQuantity Total
532.50 1.1550 1.00
Hollow Metal Door Frame
08 12 13 13 0074 0074 For Welded Frames, Add108 $98.30EA Installation =x x 98.30
FactorUnit PriceQuantity Total
85.11 1.1550 1.00
08 13 13 13 0049 3' x 7' x 1-3/4", 18 Gauge, Level 2 Heavy Duty, Honeycomb Core, Hollow Metal Door
109 $974.23EA
Installation =x x 974.23
FactorUnit PriceQuantity Total
843.49 1.1550 1.00
Hollow Metal Door
8/3/2022
Contractor's Price Proposal - Detail
444 of 741
Contractor's Price Proposal - Detail Continues..
Work Order Title:
Work Order Number: 105410.00
San Mateo MLK Center - Family Changing Room
Section - 08
08 13 13 13 0049 0108 For Polystyrene Core, Add110 $82.72 Installation =x x 82.72
FactorUnit PriceQuantity Total
71.62 1.1550 1.00
08 51 13 00 0177 >10 To 15 SF, 4-5/8" Frame Depth, HC 80, Flush, Fixed Over Vent, Projected Aluminum Window (Traco TR-740/750)
111 $1,926.40EA
Installation =x x 1,926.40
FactorUnit PriceQuantity Total
1,667.88 1.1550 1.00
Aluminum Window
08 51 13 00 0177 0006 For Color Anodized Finish, Add112 $119.42 Installation =x x 119.42
FactorUnit PriceQuantity Total
103.39 1.1550 1.00
08 71 11 00 0021 5" x 4" Standard Duty, Half Surface, Ball Bearing, Brass/Bronze, Satin Chrome Finish Hinge
113 $257.87PR
Installation =x x 257.87
FactorUnit PriceQuantity Total
148.84 1.1550 1.50
Three hinges per Door & Hardware Specs.
08 71 11 00 0431 1-3/8" Overall Height, 9/16" Base Height, Satin Aluminum Finish, Aluminum Dome Floor Stop (Ives FS438)
114 $36.56EA
Installation =x x 36.56
FactorUnit PriceQuantity Total
31.65 1.1550 1.00
Door Stop in Door & Hardware Specs.
08 71 11 00 0618 Heavy Duty, Surface Mounted, Dark Bronze Finish, Overhead Door Holder/Stop (Glynn Johnson 90)
115 $541.73EA
Installation =x x 541.73
FactorUnit PriceQuantity Total
469.03 1.1550 1.00
Sheet 2 under Door and Hardware Specs, Door Stop 409 US26D Rockwood. 08 71 11 00 0816 10" x 36", 0.050" Thick, Satin Aluminum Finish, Aluminum Kick Plate116 $77.13EA Installation =x x 77.13
FactorUnit PriceQuantity Total
66.78 1.1550 1.00
Kick Plate
08 71 11 00 2094 8" x 16", Satin Finish, Stainless Steel Push Plate Door Hardware117 $114.81EA Installation =x x 114.81
FactorUnit PriceQuantity Total
49.70 1.1550 2.00
Push Plate
08 71 11 00 2270 Surface Mounted Heavy Duty Door Closer (LCN 4040XP/4041 Series)118 $565.57EA Installation =x x 565.57
FactorUnit PriceQuantity Total
489.67 1.1550 1.00
Door Closer
08 71 11 00 2270 0250 For AVB (5 LB Per Push), Add119 $7.62EA Installation =x x 7.62
FactorUnit PriceQuantity Total
6.60 1.1550 1.00
08 71 11 00 2474 Mortised Deadbolt, Key One Side, Knob One SideANSI Grade 1, interchangeable cores, all finishes. Case size 4-1/2" x 6" (nominal). 120 $289.45EA
Installation =x x 289.45
FactorUnit PriceQuantity Total
250.61 1.1550 1.00
Mortised Deadbolt,