AGR LPA Inc. PD Bldg Bridging Architect with Exhibits 051722-123125 — San Pablo City Council, May 16, 2022 (part 1 of 2)

Updated: 04/22 Page 1

CITY OF SAN PABLO

AGREEMENT FOR CONSULTING SERVICES
Bridging Architect-New Police Facility/ Agreement No. 1

THIS AGREEMENT (“Agreement”), dated and effective this 17th day of May, 2022, (“Effective Date”), is by and between the City of San Pablo, a municipal corporation organized and existing under the laws of the State of California, ( “City”), and LPA, Inc. , a California C Corporation, (“Consultant”) (individually, a “Party,” and collectively, the “Parties”).

RECITALS

WHEREAS, the City desires to engage a consultant to provide bridging architect design and support services to the City (“Services”) as further set forth in this Agreement;

WHEREAS, the City desires to engage a consultant who will act at all times in the City’s best interest and will respect the trust and confidence placed in that consultant by the City; and

WHEREAS, Consultant has represented to City that Consultant has the special training, skill, competence and expertise necessary to provide the Services needed by the City; desires to enter into this Agreement with the City as an independent contractor; and is willing to provide the Services on the following terms and conditions.

NOW, THEREFORE, Consultant and the City agree as follows:

TERMS AND CONDITIONS
(1) Scope of Services.

A. Scope of Services . Consultant agrees to provide the Services to the City as specified in, collectively, the scope of services set forth in the City’s Request for Proposals, dated March 10, 2022 and any addenda thereto (“RFP”), attached as Exhibit A and incorporated herein, and the scope of services set forth in Consultant’s proposal dated April 7, 2022 (“Proposal”), attached as Exhibit B and incorporated herein. In the event of any conflict or inconsistency between any of the terms of the RFP, the Proposal, and this Agreement, the terms most favorable to the City will prevail. Any services not encompassed in this Section (1) are additional services (“Additional Services”) subject to prior written authorization by the City, as further specified below in Section (3), “Additional Services.”

B. Quality of Performance. Consultant will provide the Services and any authorized Additional Services in accordance with the standards of its profession ; in accordance with the terms, conditions, and objectives of this Agreement; and in a manner satisfactory to the City Manager or his or her authorized delegee (“City Manager ”). Consultant represents that it possesses the necessary skills, background, and licenses to perform the Services or Additional Services. Consultant is solely responsible for the quality and suitability of the Services it provides pursuant to this Agreement. If , during the course of this Agreement, the City Manager notifies Consultant that the Services are not satisfactory, in whole or in part, Consultant will promptly take the corrective action required by the City Manager, at no extra cost to the City. Failure to promptly take such corrective action constitute s a material breach of this Agreement and cause for termination in the City’s discretion. This standard of care will not be construed to impose a mandatory duty on the City within the meaning of Government Code section 815.6. The City’s Updated: 04/22 Page 2
acceptance of Services performed under this Agreement will not operate to waive or release Consultant’s obligation under this paragraph.

C. COVID-19 Pandemic. All City of San Pablo programs and services must be in compliance with current health orders issued by Contra Costa County Health Services at: https://www.coronavirus.cchealth.org/health-orders; inclu ding but not limited to social distancing requirements: https://cchealth.org/coronavirus/pdf/2020-0331-Appendix-A-Social- Distancing-Protocol.pdf. Consultant shall comply with these requirements and contact City staff immediately if there is any issue with compliance. In addition, the City requires all contractors/consultants providing services at City facilities or City worksites to provide proof of COVID-19 vaccination, as well as comply with the City’s COVID policies on-site.

D. Time is of the Essence . In the performance of this Agreement, time is of the essence. Consultant must be available to begin providing the Services upon the Effective Date of this Agreement, and must complete the Services within the time specified in Section (4), “Effective Date and Term.”

E. Primary Service Provider. The City has approved of the Julian Watt and Jeremy Hart as Consultant’s primary provider s of the Services under this Agreement, and no other person(s) will be accepted as the primary provider of the Services without the City’s prior written consent.

F. Labor Code Compliance. If the Services are “public works” services as defined in Labor Code section 1720 et seq. and the Agreement is for an amount greater than $1,000, the Agreement is subject to all applicable requirements of Chapter 1 of Part 7 of Division 2 of the Labor Code, beginning at section 1720, and the related regulations, including but not limited to requirements pertaining to wages, work ing hours and workers’ compensation insurance.

Consultant must also post all job site notices required by laws or regulations pursuant to Labor Code section 1771.4.

1. Prevailing Wages: Each worker performing Services under this Agreement that is covered under Labor Code section 1720 or 1720.9, must be paid at a rate not less than the prevailing wage as defined in sections 1771 and 1774 of the Labor Code. The prevailing wage rates are on file with the City and are available online at http://www.dir.ca.gov/DLSR. Pursuant to Labor Code section 1775, Consultant and any subconsultant will forfeit to City as a penalty up to $200 for each calendar day, or portion of a day, for each worker paid less than the applicable prevailing wage rate, in addition to paying each worker the difference between the applicable wage rate and the amount actually paid.

2. Working Day: Pursuant to Labor Code section 1810, eight hours of labor consists of a legal day’s work. Pursuant to Labor Code section 1813, Consultant will forfeit to City as a penalty the sum of $25 for each day during which a worker employed by Consultant or any subconsultant is required or permitted to work more than eight hours during any one calendar day, or more than 40 hours per calendar week, unless such workers are paid overtime wages under Labor Code section 1815. All Services must be carried out during regular City working days and hours unless otherwise specified in the scope of services or authorized in writing by City.

3. Payroll Records: Consultant and its subconsultants must maintain certified payroll records in compliance with Labor Code sections 1776 and 1812, and all Updated: 04/22 Page 3
implementing regulations promulgated by the Department of Industrial Relations (“DIR”). For each payroll record, Consultant and its subconsultants must certify under penalty of perjury that the information in the record is true and correct, and that it has complied with the requirements of Labor Code sections 1771, 1811, and 1815. Unless the Agreement is for an amount under $25,000, C onsultant must electronically submit certified payroll records to the Labor Commissioner as required under California law and regulations.

4. Apprentices: If the amount of the Agreement is $30,000 or more, Consultant must comply with the apprenticeship requirements in Labor Code section 1777.5.

5. DIR Monitoring, Enforcement, and Registration : The Services are subject to compliance monitoring and enforcement by the DIR pursuant to Labor Code section 1725.5, and, subject to the exception set forth below, Consultant and any subconsultants must be registered with the DIR to perform public works projects.

The registration requirements of Labor Code section 1725.5 do not apply if the Agreement is for an amount under $25,000.

(2) Compensation. As full compensation for the satisfactory and timely performance of the Services as specified in Section (1), “Scope of Services,” and the attached exhibits, City hereby agrees to pay Consultant a sum not to exceed Seven Hundred Forty-Seven Thousand Three Hundred Seventy-Five Dollars ($747,375) as follows:

Consultant will be paid all undisputed amounts within thirty (30) days of City’s receipt of detailed invoices for Services provided to the City Manager’s satisfaction during the preceding calendar month. Invoices must include all of the information contained in Section (7), “Billings,” below. Each invoice must be signed by an authorized representative of Consultant, verifying that the invoiced Services have been performed. Consultant will not be entitled to compensation for Additional Services, as defined below in Section (3), unless authorized by City in writing in advance, and memorialized in an amendment to this Agreement executed by the authorized representatives of each Party. This Section (2) supersedes any conflicting or inconsistent provisions in the Proposal.

(3) Additional Services. In addition to the S ervices included in Section (1), “Scope of Services,” the Parties may from time to time agree that Consultant will provide Additional Services for additional compensation, as authorized by the City Manager. The nature and scope of the Additional Services, including the time for performance and terms for mutually agreeable additional compensation must be memorialized in a writing, executed by both Parties, as further specified in Section ( 25), “Amendments,” before Consultant may begin providing the Additional Services. Consultant will not be entitled to compensation for any Additional Services performed without a written amendment to include the Additional Services in this Agreement. If Consultant believes that services that it is directed to perform by City are not included in Section (1), “Scope of Services,” Consultant will promptly notify the City in writing of the basis for this belief. If the City agrees that the subject services are not included in Section (1), “Scope of Services,” the Parties will promptly execute a writing to authorize the services as Additional Services for mutually agreed-upon additional compensation. Except as otherwise specified in the written authorization, all Additional Services are subject to the same terms and conditions as all Services under this Agreement, including, billing, record -keeping, reporting, insurance, indemnit y, and compliance with all applicable laws and standards.

(4) Effective Date and Term. The term of this Agreement (“Term”) begins on the Effective Date set forth above, and expires on December 31, 2025. If the Term expires later than the end Updated: 04/22 Page 4
of the City’s fiscal year, the continuation of the Term into the next fiscal year will be contingent upon the City’s lawful encumbrance or appropriation of new funds for the Agreement.

(5) Assignment and Subcontracting. A substantial inducement to City for entering into this Agreement was, and is, the reputation and competence of Consultant. The assignment or subcontracting of this Agreement by Consultant, or any interest therein, is prohibited without the prior written approval of the City Manager. The City has authorized Consultant to use the following Subconsultants/Subcontractors as specified:

Subconsultant/Subcontractor Name Subconsultant/Subcontractor Services

____________None____________ ____________None_______________ ____________________________ _______________________________

Consultant is free to accept, and has accepted in the past, other client engagements. Consultant is responsible for purchasi ng, bringing, providing, and controlling any and all equipment, tools, instruments, etc. needed for completion of the Services set forth herein, as well as for maintenance and use of such equipment. It is understood that Consultant is hired on a temporary basis only, and that if the City and/or Consultant desires to continue Consultant’s services after expiration of the Term or termination of this Agreement, Consultant must enter into a new agreement.

Except as specifically authorized by City, Consultant will not bill City for duplicate Services performed by more than one person. Consultant may not submit any billing for an amount in excess of the maximum amount of compensation authorized in Sections (2) and (3) , above .

Consultant is solely responsible for its office and overhead costs , including furniture and equipment rental, supplies, salaries of employees, telephone calls, postage, advertising, and all other expenses incurred by Consultant in the performance of this Agreement.

(8) Advice and Status Reporting. Consultant will provide the City with timely reports, orally or in writing, of all significant developments arising during performance of its Services, and provide the City with information as is necessary to enable City to monitor the performance of this Agreement, including statements and data demonstrating the effectiveness of the Services Updated: 04/22 Page 5
provided in achieving the City’s express goals and objectives. The City may withhold payments otherwise due to Consultant pending timely delivery of all such reports and information .

Consultant will promptly notify the City Manager of any matters that could adversely affect Consultant’s ability or eligibility to continue to provide Services under this Agreement.

(9) Retention of Records. Consultant’s complete files, including all records, employee time sheets, and correspondence pertaining to the Services will be available for review by the City upon request, and copies of pertinent reports and correspondence will be furnished for the City’s files upon request by the City. Consultant will maintain adequate documentation to substantiate all charges for hours and materials charged to City under this Agreement. Consultant will maintain the records and any other records related to the Services or this Agreement and will allow City access to such records for a period of four years after the expiration of the Term or termination of the Agreement. At City’s request, or upon expiration or termination of this Agreement, Consultant will return to City all plans, maps, cost estimates, project financial records, reports, and related documents. All research information, plans, diagrams, financial records, reports, cost estimates or other documents prepared or obtained under the terms of this Agreement will be delivered to and become the property of the City and all data prepared or obtained under this Agreement will be made available, upon request, to the City without restrictions or limitations on their use . This Section (8) will survive expiration of the Term or termination of the Agreement.

(10) Written Reports and Documents. In accordance with Government Code section 7550, if the total compensation paid to Consultant under this Agreement exceeds $5,000, any document or written report prepared by Consultant for or under the direction of City will contain the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of such document or written report. The contract and subcontract numbers and dollar amounts shall be contained in a separate section of such document or written report. When multiple documents or reports are the subject or product of this Agreement, the disclosure section may also contain a statement indicating that the total contract amount represents compensation for multiple documents or reports.

(11) Record and Fiscal Control System. Consultant will maintain its financial records and fiscal control systems in a commercially reasonable manner. Consultant will maintain personnel and payroll records to adequately identify the source and application of all received funds; withhold income taxes; pay employment taxes (including Social Security), unemployment compensation, worker's compensation and other taxes as ma y be due. Consultant will maintain an effective system of internal control to assure that funds provided through the City are used solely for authorized purposes.

(12) Access to Records; Audits . The City will have access at any time during normal business hours and as often as necessary to any bank account and books, records, documents, accounts, files, reports, and other property and papers of Consultant relating to the Services to be provided under this Agre ement for the purpose of making an audit, review, survey, examination, excerpt or transcript.

(13) Consultant’s Testimony. Unless the Services include serving as an expert witness, Consultant agrees to consult with City and testify at City’s request at no additional cost other than normal witness fees if litigation is brought against City in connection with Consultant ’s Services.

This Section (12) will survive expiration of the Term or termination of the Agreement.

(14) Assignment of Personn el. Consultant will only assign competent and qualified personnel to perform the Services. If City asks Consultant to remove a person assigned to the Updated: 04/22 Page 6
Services, Consultant agrees to do so immediately regardless of the reason, or the lack of a reason, for City's request.

(15) Insurance. Before it may begin performing Services under this Agreement, Consultant must procure and provide proof of the insurance coverage and endorsements required by this Section in the form of certificates and endorsements accep table to City. The required insurance must cover the activities of Consultant and its subconsultants or subcontractors relating to or arising from the performance of the Services, and must remain in full force and effect at all times during the Term of the Agreement. All required insurance must be issued by a company licensed to do business in the State of California, and each such insurer must have an A.M. Best’s financial strength rating of “A” or better and a financial size rating of “VII” or better. If Consultant fails to provide any of the required coverage in full compliance with the requirements of this Agreement, City may, at its sole discretion and in addition to any other remedies, purchase such coverage at Consultant’s expense and deduct the cost from payments due to Consultant, suspend performance of the Services under the Agreement, or terminate Consultant for default. The procurement of the required insurance will not b e construed to limit Consultant’s liability under this Agreement or to fulfill Consultant’s indemnification obligations under this Agreement. If coverage limits carried by Consultant exceed the minimum limits specified below, the higher limits will be deemed to be required by this Agreement.

A. Policies and Limits . Consultant must procure and maintain the following insurance policies and limits at all times during the Term of this Agreement:

1. Commercial General Liability Insurance (“CGL”): The CGL po licy must be issued on an occurrence basis, written on a comprehensive general liability form (CG 00 01), and must include coverage for liability arising from the operations of Consultant or its subconsultants or subcontractors in the performance of the Services, including products and completed operations, property damage, bodily injury and personal and advertising injury with limits of at least $2,000,000.00 per occurrence. The CGL coverage may be arranged under a single policy for the full limits required or by a combination of underlying policies with the balance provided by excess or umbrella policies, provided each such policy complies with the requirements set forth herein.

2. Automobile Liability: The automobile liability policy must provide coverage of at least $1,000,000.00 combined single-limit per accident for bodily injury, death or property damage.

3. Workers’ Compensation Insurance and Employer’s Liability: If the Consultant has employees, the policy must comply with the requirements of the California Workers’ Compensation Insurance and Safety Act, providing coverage of at least $1,000,000.00, or as otherwise required by law.

Any deductible or self-insured retention may not exceed $50,000. The professional liability policy must include prior acts coverage sufficient to cover all Services provided by the Consultant for this Agreement, and the coverage must continue in effect for five years following final payment to Consultant. The following provisions apply if the professional liability policy is written on a claims-made form:

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a. The retroactive date of the policy must be shown and must be on or before the Effective Date of the Agreement.

b. The insurance must be maintained and evidence of insurance must be provided for a continuous period of at least five years following expiration of the Term or termination of the Agreement, whichever occurs first.

c. If the coverage is canceled or not renewed and is not replaced with another claims-made policy for m with a retroactive date that is on or before the Effective Date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five years following expiration of the Term or termination of the Agreement, whichever occurs first. The City has the right to procure, at Consultant’s cost, any extended reporting provisions of the policy if the Consultant cancels or fails to renew the coverage.

d. A copy of the claim reporting requirements must be submitted to the City before Consultant may begin performing Services under this Agreement.

B. Required Endorsements. The insurance provided by Consultant must include the following endorsements as specified below. The endorsements must be executed by a person authorized to bind the issuing insurer. The endorsements are to be provided on forms provided, specified, or approved by the City. As an alternative to the City’s forms, the Consultant’s insurer(s) may provide complete copies of all required insurance policies, including endorsements.

1. Additional Insured Endorsements : The General Liability and Automobile Liability policies are to contain, or be endorsed to contain, the following provisions:

Alternatively, the additional insured endorsement may be provided as a separate owner’s policy that complies with all of the requirements set forth in this Section 15.
b. The inclusion of more than one insured will not operate to impair the rights of one insured against another, and the policies will apply as though separate policies have been issued to each of the Additional Insureds. c. The insurance provided by the Consultant is primary and no insurance or self-insurance held or owned by any of the Additional Insureds may be called upon to contribute to a loss or defense.
d. Any failure by Consultant to comply with the reporting requirements for a policy will not aff ect nor abridge the coverage provided for any Additional Insureds.

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e. The coverage or endorsement will not contain any limitations on the scope of protection available to the Additional Insureds.

2. Notice: Each insurance policy require d by this clause must provide or be endorsed to state that coverage will not be reduced, canceled, or allowed to expire without at least 30 days written notice to the City, unless due to non -payment of premiums, in which case 10 days written notice is required.

3. Waiver of Subrogation: Each required policy must include an endorsement providing that the insurer will waive any right of subrogation it may have against the City. Consultant hereby agrees to waive subrogation which any insurer of Consultant may acquire from Consultant by virtue of the payment of any loss.

C. Deductibles and Self -Insured Retentions . Any deductibles or self -insured retentions for the required insurance policies are subject to prior approval by the City Manager .

Before beginning performance of the Services, Consultant must disclose the amounts of the deductibles and self-insured retentions that apply to the required policies . If the City Manager determines that the deductible or self -insured retention for any requ ired policy is unacceptably high, at the option of City, (1) the insurer must reduce or eliminate the deductible or self-insured retention with respect to the Additional Insureds, or (2) the Consultant must provide a bond or financial guarantee satisfactor y to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. During the Term of this Agreement, Consultant may not increase any deductibles or self -insured retentions with respect to the Additional Insureds, without the prior written consent of the City Manager. The City Manager may condition such consent upon the Consultant procur ing a bond or financial guarantee that is satisfactory in form to the City, guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

D. Subconsultants or Subcontractors. Consultant must ensure that each subconsultant or subcontractor is required to maintain the same insurance coverage required for Consultant under this Section (15), with respect to its performance of Services, including the required endorsements. Consultant must confirm that each subconsultant or subcontractor has complied with these insurance requirements before the subconsultant or subcontractor is permitted to begin Services under this Agreement. Upon request by the City, Consultant must provide certificates and endorsements submitted by each subconsultant or subcontractor to prove compliance with this requirement. The insurance requirements for subconsultants or subcontractors do not replace or limit the Consultant insurance obligations.

(16) Indemnification. The terms and conditions set forth in subsection 16(A), below, are applicable to this Agreement if the Services to be provided by Consultant are not “design professional” services as used and defined in Civil Code section 2782.8 (architect, landscape architect, engineering, or land surveyor services). The terms and conditions set forth in subsection 16(B), below, are applicable to this Agreement if the Services to be provided by Consultant are “design professional” services as us ed and defined in Civil Code section 2782.8 (architect, landscape architect, engineering, or land surveyor services).

A. Indemnification by Non-Design Professionals. Consultant shall, to the fullest extent permitted by law, indemnify, defend (with counsel acceptable to the City) and hold harmless City, and its employees, officials, volunteers and agents ("Indemnified Parties") from and against any and all losses, claims, damages, costs and liability of every nature arising out of or resulting from the performance of this Agreement by Consultant, its officers, employees, Updated: 04/22 Page 9
agents, volunteers, subcontractors or sub-consultants, excepting only liability arising from the sole negligence, active negligence or willful misconduct of City. Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution.

1. The duty to defend is a separate and distinct obligation from the Consultant’s duty to indemnify. The Consultant shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its directors, officers, and employees, immediately upon tender to the Consultant of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination of comparative active negligence or willful misconduct by an Indemnified Party does not relieve the Consultant from its separate and distinct obligation to defend City . The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent defense counsel if the Consultant asserts that liability is caused in whole or in part by the negligence or willful misconduct of an Indemnified Party. If it is finally adjudicated that liability was caused by the sole active negligence or sole willful misconduct of an Indemnified P arty, Consultant may submit a claim to the City for reimbursement of reasonable attorneys’ fees and defense costs.

2. In the event that Consultant or any employee, agent, subconsult ant or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System ( “PERS”) to be eligible for enrollment in PERS as an employee of City, Consul tant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, subconsultants or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

3. The review, acceptance or approval of the Consultant’s Services or work product by any Indemnified Party shall not affect, relieve or reduce the Consultant’s indemnification or defense obligations. The provisions of this Section are not limited by and do not affect the provisions of this Agreement relating to insurance.

4. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply.

5. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration, and that these provisions survive the termination of this Agreement.

B. Indemnification by Design Professionals . Consistent with California Civil Code section 2782.8 (“section 2782.8”), when the Services to be provided under this Agreement are to be performed by a “design professional, ” as that term is defined under section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify, defend and hold harmless City, and its employees, officials, volunteers and agents (“Indemnified Parties”) from and against any and all losses, claims, damages, costs and liability of every nature , including reasonable attorneys’ fees and costs, to the extent caused in whole or in part by any negligence, Updated: 04/22 Page 10
recklessness, or willful misconduct of Consultant, its officers, employees, agents, subconsultants or subcontractors in performance of the Services under this Agreement, but excluding the sole or active negligence or willful misconduct of one or more of the Indemnified Parties. Defense costs shall not exceed Consultant’s proportionate percentage of fault, except as set forth in section 2782.8.

1. In the event that Consultant or any employee, agent, subconsultant or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System ( “PERS”) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, subconsultants or subcontractors, as well as for the payment of any penalties and interest on such contributions, whi ch would otherwise be the responsibility of City.

2. The review, acceptance or approval of the Consultant’s Services or work product by any Indemnified Party shall not affect, relieve or reduce the Consultant’s indemnification or defense obligations. Th e provisions of this Section are not limited by and do not affect the provisions of this Agreement relating to insurance.

3. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply.

4. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration, and that these provisions survive the termination of this Agreement.

(17) Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its employees, agents, or subcontractors by federal or state law, Consultant warrants that such license has been obtained, is valid and in good standing, and Consultant shall keep it in effect at all times during the Term of this Agreement, and that any applicable bond has been posted in accordance with all applicable laws and regulations.

Consultant, its subconsultants, and subcontractors, will obtain and maintain a City of San Pablo Business License at all times during the Term of this Agreement.

(18) Employment Practices.

A. Employment of Local Residents. Pursuant to the San Pablo Economic Opportunity Policy, the Consultant and any subcontractors shall contact the San Pablo Economic Development Corporation (“EDC”) at [email protected] or 510-215-3200, at least ten business days prior to hiring or staffing for fulfillment of the Agreement, describing number, duties and qualifications needed for available positions, and shall fairly consider for employment any workers referred by the EDC within three business days. “Local Resident” means an individual having an adjusted household income of less than the Area Median Income for Contra Costa County, and domiciled in the City of San Pablo as of the relevant hiring date, with “domiciled” as defined by Section 349(b) of the California Election Code. Discrimination against Local Residents on the basis of their local status is prohibited.

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B. Compliance With Law . Consultant represents that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal opportunity employment. Consultant shall not discriminate in the employment of any person because of race, color, national origin, ancestry, physical or mental disability, medical condition, marital status, sex, age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act. Consultant shall comply with all applicable provisions of the Americans with Disabilities Act of 1990 (“ADA”) in performing its obligations under this Agreement. Failure to comply with the provisions of the ADA shall be a material breach of, and grounds for the immediate termination of, this Agreement . In performing Services and providing services under this Agreement, Consultant shall, at its sole cost and expense, comply with all applicable laws of the United States and the State of California; the Ordinances of the City of San Pablo; and the rules, regulations, orders , and directions of their respective administrative agencies and the officers thereof.

(19) Local Subcontracting – Outreach. Consultant shall contact the EDC at [email protected] or 510 -215-3200) at least two weeks prior to any subcontract award, providing notice and details regarding subcontracting opportunity. The EDC shall notify qualified local businesses of subcont racting opportunities, and provide technical assistance to qualified local businesses during the subcontracting bidding process.

(20) Termination.

A. Termination for Convenience . City may terminate this Agreement at its sole discretion at any time prior to expiration of the Term or completion by the Consultant of the Services required hereunder. Notice of termination of this Agreement shall be given in writing to the Consultant, and shall be sufficient and complete when same is deposited in the United States Mail, postage prepaid and certified, address as set forth below in Section ( 21), “Notices.” The Agreement shall be terminated upon the date set forth in the City’s Notice of Termination. If the City terminates this Agreement, the Consultant shall be compensated for all Services satisfactorily performed prior to the time of receipt of cancellation notice, and shall be compensated for materials ordered by the Consult ant or its employees, or services of others ordered by the Consultant or its employees, prior to receipt of notice of cancellation whether or not such materials or final instruments of service of others have actually been delivered, provided that the Consultant or its employees are not able to cancel such orders for materials or services of others.

Compensation for the Consultant in the event of cancellation shall be determined by City in accordance with the percentage of Services completed and agreed to by the Consultant. In the event of cancellation, all notes, sketches, computations, drawings, and specifications or other data, whether complete or not, remain the property of the City. The City may make copies or extract information from any such notes, sketches, computations, drawings, and specifications, or other data whether complete or not.

B. Termination for Cause. City may terminate this Agreement for cause by providing Consultant with one day’s written notice of such termination if Consultant violates any of the terms and conditions of this Agreement. In City’s discretion and at City’s option, such termination for cause may alternatively be accomplished, where Consultant fails to perform any of the obligations required of Consultan t within the time and in the manner provided for under the terms of this Agreement, within seven days after receipt of the notice of such default. Upon City's termination of this Agreement for cause, City reserves the right to complete the Services by whatever means City deems expedient and the expense of completing such Services, as well as any and all Updated: 04/22 Page 12
damages to the extent caused by the negligent acts, intentional acts or errors or omissions of the Consultant, shall be charged to the Consultant.

C. Immediate Termination. City may terminate this Agreement immediately in any case where the Consultant engages in fraudulent or criminal activities while performing the Services, or is otherwise determined to lack the necessary skills to accomplish the des ired objectives.

(21) Ownership of Materials . Any and all documents, including draft documents where completed documents are unavailable, or materials prepared or caused to be prepared by Consultant pursuant to this Agreement shall be the property of the City at the moment of their completed preparation. All materials and records of a preliminary nature such as survey notes, sketches, preliminary plans, computations and other data, prepared or obtained in the performance of this Agreement, shall be made available, upon request, to City at no additional charge and without restriction or limitation on their use consistent with the intent of the original design.

(22) Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City's City Manager and approved as to form by the City Attorney. Such document shall expressly state that it is intended by the Parties to amend the terms and conditions of this Agreement.

Consultant agrees to be financially responsible and to compensate City for any costs incurred by City in retaining the services of another to replace Consultant, but only to the extent that the costs of retaining the replacement exceed what remaining amounts would have been paid to Consultant under the Agreement had Consultant completed the Services.

(24) Waiver. The waiver by either Party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement.

(25) No Third -Party Rights . The Parties do not intend to create rights in, or to grant remedies to, any third party as a beneficiary of this Agreement or of any duty, covenant, obligation, or undertaking established herein.

(26) Severability. Should any part of this Agreement be declared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid, or beyond the authority of either Party to enter into or carry out, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement, absent the unexcised portion, can be reasonably interpreted to give effect to the intentions of the Parties.

(27) Compliance with Laws. In the performance of this Agreement, Consultant shall abide by and conform to any and all applicable laws of the United States, the State of California, and City ordinances. Consultant warrants that all Services done under this Agreement will be in Updated: 04/22 Page 13
compliance with all applicable safety rules, laws, statutes and practices, including but not limited to Cal/OSHA regulations.

(28) Controlling Law and Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California , and venue for any legal action arising from or relating to this Agreement will be in the Superior Court of Contra Costa County, and no other place. Consultant hereby waives the removal provisions of Code of Civil Procedure section 394.

(29) Breach. In the event that Consultant fails to perform any of the Services described in this Agreement or otherwise breaches the Agreement, City shall have the right to pursue all remedies provided by law and equity. Neither payment by the City nor performance by Consultant shall be construed as a waiver of either Party's rights or remedies against the other. Failure to require full and timely performance of any provision, at any time, shall not waive or reduce the right to insist upon complete and timely performance of such provision thereafter. In the event of any suit, action or proceeding brought by either Party for breach of any term hereof or to enforce any provision hereof, the prevailing party shall be entitled to recover its reasonable attorney’ s fees.

(30) Inspection by Other Agencies . Authorized representatives of the Federal Government, the California Department of Transportation, or other government agencies which provide grant funding (if any) for this Agreement and the City have the right to inspect Consultant’s performance of the Services, files, and work product.

(31) Conflict of Interest. Consultant warrants and covenants that Consultant presently has no interest in, nor shall any interest be acquired in, any matter which will render the services required under the provisions of this Agreement a violation of any applicable state, local, or federal law. In the event that any conflict of interest should nevertheless arise, Consultant shall promptly notify City of the existence of such conflict of interest so that the City may determine whether to terminate this Agreement. Consultant furth er warrants its compliance with the Political Reform Act (Gov. Code section 81000 et seq.) respecting this Agreement. Where City Manager determines, based on facts provided by City staff, that Consultant meets the criteria of section 18701 of the FPPC regu lations, the individual providing services under this Agreement shall be considered a “designated employee” under the City’s conflict of interest code, and shall be required to complete FPPC Form 700 regarding his or her economic interests in a timely manner.

(32) Copyright. Upon City's request, Consultant shall execute appropriate documents to assign to the City the copyright to work created pursuant to this Agreement. The issuance of a patent or copyright to Consultant or any other person shall not affect City's rights to the materials and records prepared or obtained in the performance of this Agreement. City reserves a license to use such materials and records without restriction or limitation consistent with the intent of the original design, and City shall not be required to pay any additional fee or royalty for such materials or records. The license reserved by City shall continue for a period of fifty years from the Effective Date unless extended by operation of law or otherwise.

(33) Whole Agreement . This Agreement constitutes the entire understanding and agreement of the parties. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto and supersedes all negotiations or previous agreements between the Parties with respect to all or any part of the subject matter hereof.

(34) Multiple Copies of Agre ement. Multiple copies of this Agreement may be executed but the parties agree that the Agreement on file in the office of the City Clerk is the version of the Updated: 04/22 Page 14
Agreement that shall take precedence should any differences exist among counterparts of the document.

(35) Notices. Notices required by this Agreement shall be personally delivered or mailed, postage prepaid, as follows:

To Consultant: John Mills, Chief Operating Officer
LPA, Inc.
431 I Street, Suite 107
Sacramento, CA 95814

To the City: City Manager, City of San Pablo
San Pablo City Hall
1000 Gateway Avenue
San Pablo, CA 94806

Each Party shall provide the other Party with telephone and written notice of any change in address as soon as practicable. Notices given by personal delivery shall be effective immediately.

Notices given by mail shall be deemed to have been delivered forty-eight hours after having been deposited in the United States mail.

(36) Federal Funding Requirements (if applicable). If this Agreement is subject to federal funding, in whole or in part, it must comply with the uniform federal award procurement requirements set forth in 2 CFR §§ 200.318 – 200.327, as may be amended from time to time, and contain the applicable provisions described in Appendix II to Part 200 – Contract Provisions for non-Federal Entity Contracts Under Federal Awards, which are attached to this Agreement as Exhibit C. In the event of a conflict or inconsistency between Exhibit C, Exhibit D, if applicable, and this Agreement, Exhibit C will control.

___ This Agreement is subject to federal funding. See Exhibit C. _X__ This Agreement is not subject to federal funding.

(37) Caltrans Funding Requirements (if applicable). If this Agreement is for architectural and/or engineering services subject to reimbursement or funding, in whole or in part, by Caltrans and administered under the Local Assistance Procedures Manual (“LAPM”), it must include the provisions set forth in Exhibit D, Mandatory Fiscal and Federal Provisions for Architectural and Engineering Consultant Contracts Subject to Caltrans Funding. In the event of any conflict or inconsistency between Exhibit D and this Agreement, Exhibit D will control.

___ This Agreement is subject to funding by Caltrans. See Exhibit D. _X_ This Agreement is not subject to funding by Caltrans.

Updated: 04/22 Page 15
IN WITNESS WHEREOF, Consultant has executed this Agreement, and the City, by its City Manager, who is authorized to do so, has executed this Agreement.

APPROVED AS TO FORM: CITY OF SAN PABLO
A Municipal Corporation

By _______________________________ By ___________________________________ Teresa L. Stricker, City Attorney Matt Rodriguez, City Manager

LPA, INC.

By ___________________________________
Jon Mills, Chief Operating Officer
ATTEST:

By _______________________________ Dated _________________________ Dorothy Gantt, City Clerk

Attachments: Exhibit A: Request for Proposals, dated March 10, 2022 Exhibit B: Consultant’s Proposal, dated April 7, 2022

N:\RESOURCES\City Forms\Contracts\01 Template Consultant Agreements\AGR Master Consultant Agreement Template
Updated: 04/22 Page 16
Exhibit A

REQUEST FOR PROPOSALS

AND QUALIFICATIONS

NEW POLICE FACILITY PROJECT

March 10, 2022

Proposals Due:

April 7, 2022 by 2:00 p.m.

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City of San Pablo | New Police Facility Project

City of San Pablo

REQUEST FOR PROPOSALS AND QUALIFICATIONS

NEW POLICE FACILITY PROJECT

BRIDGING ARCHITECT OPPORTUNITY

March 10, 2022

Proposals Due:

April 7, 2022 by 2:00 p.m.

The City of San Pablo (“City”) invites proposals (“Proposals”) from qualified individuals or firms (individually, a “Proposer” and collectively, “Proposers”) in response to this Request for Proposals and Qualifications (“RFPQ”) to prepare the design and construction requirements (“Bridging Documents”) for design-build delivery of the New Police Facility Project (“Project”), pursuant to Public Contract Code section 22160 et seq., as more particularly described herein. The Project involves the design and construction of a two story, concrete tilt -up building with up to 42,000 square feet of floor space for police operations, an essential operations center, training facilities, and site development including a secure police yard and parking, public parking lot and other site improvements.

1. ABOUT SAN PABLO

San Pablo is located in West Contra Costa County off Interstate 80, minutes away from the Bay Area cultural centers of Berkeley, Oakland and San Francisco. Interstate 80 is the principal arterial route between the Bay Area and Sacramento. The City of San Pablo is nestled between the cities of Pinole and Richmond and by the neighboring cities of El Cerrito and Hercules. Historically one of the oldest Spanish settlements in the region, San Pablo has become a thriving residen tial and business community with a population of about 32,000 in an area of approximately two and one -half square miles. Additional information about the City can be obtained from the City of San Pablo website :
www.sanpabloca.gov.

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2. SCOPE AND NEEDS OF THE PROJECT

A. Summary. The City owns an approximately 2. 25-acre piece of property (“Property”) on Chattleton Lane within its Plaza San Pablo development, generally depicted in Exhibit 1, Parcel Map. The Property is adjacent to the new San Pablo City Hall and to a new residential development currently in the planning phase. The site backs up to the new Wildcat Creek trail and is currently vacant with several feet of uncompacted fill deposited and spread to help achieve grading goals for the project. The City desires to contract with a qualified architect and design consultants (“ Bridging Architect ”) to design a 42,000 square foot Police Facility (“New Police Facility”).

B. Project Background. The City has completed a concept study of potential concept site plan and architectural character. The concept design study of the New Police Facility is depicted in Exhibit 2, New Police Facility Concept Study. The concept study was identified as the preferred option of two initial alternatives as it was deemed to be compatible with the existing City Hall facility on the adjacent site. The New Police Facility will be located across a shared entry drive with City Hall and should b e considered a partner civic building across a shared civic plaza. Pursuant to the concept design, the Property will be developed with a police facility building, interior gun range, secure police yard and parking with two secure vehicle entrances at Chattleton Lane and at the shared entry drive with City Hall. Public parking and public entry to the Police Facility will be along the shared entry drive with City Hall. The project borders the new Wildcat Creek Trail but no additional public access need be provided beyond that already provided on the City Hall site. The police yard entry off Chattleton will share an access drive with the adjacent residential project currently in design.

C. Project Requirements. The New Police Facility will be designed and constructed as a two -story building, with the interior designed to support all designated police operation and training program elements including an interior gun range. The City has conducted an initial needs assessment with the Police Department and other key stakeholders and developed a preliminary space program and design criteria for the Project as shown in Exhibit 3, Preliminary Program and Design Criteria . This is to serve as a starting point for the bridging architect team for verification of preliminary programming and design criteria through the design process and to serve as minimum standard for materials and content to be included in Bridging Documents. It is the responsibility of the Bridging Architect to confirm and expand on these requirements for inclusion in the Bridging Documents.

D. Form of Agreement. A copy of the City’s standard Agreement for Consulting Services (“Agreement”) is attached hereto as Exhibit 4, Agreement for Consulting Services, and incorporated herein . By submitting a Proposal, the Proposer agrees to enter into the Agreement using the attached form w ith no exceptions to the form of the Agreement.

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E. Scope of Services. The minimum required Scope of Services are included in this RFPQ. By submitting a Proposal, the Respondent represents that it is fully qualified and available to provide the Services set forth in the Scope of Services at the price set forth in its Proposal, and that it agrees to provide those Services if it is awarded the Agreement, which will attach and incorporate the Scope of Services.

F. Timeline. The overall Project Timeline has allotted a total of 4 months for the entire Bridging Document Phase including Program Validation, Concept Design, Schematic Design and Bridging Documents as described in the Scope of Services . This is inclusive of City reviews to be scheduled by the Architect.

3. REQUEST FOR PROPOSALS

A. Bridging Phase of Design-Build Procurement. The City intends to use design-build procurement for the Project , pursuant to California Public Contract Code sections 22160 et seq. This RFPQ invites qualified Proposers to submit a Proposal for design and production of the Bridging Documents in accordance with the requirements of this RFPQ. The Bridging Documents will set forth the scope and estimated price of the Project, pursuant to Public Contract Code section 22164(a)(1), and will be used as the basis for design -build delivery of the Project by a design -build entity (“DBE”) . The performance specifications and any plans in the Bridging Documents must be prepared by a design professional who is duly licensed and registered in California.

B. Limitations and Reservation of Rights . This RFPQ is not a formal request for bids nor an offer by the City to contract with a Proposer responding to this RFPQ.

The City reserves the right, at all times, acting in its sole discretion, to cancel, postpone or modify the RFPQ or services, in the City’s best interest. The City also reserves the right, at any time, in its sole discretion, to reject any or all Proposals . Each Proposer is solely responsible for the expenses it incurs to respond to this RFPQ, including, but not limited to, any site investigation.

C. Pre-Submittal Meeting. A non-mandatory Pre-Submittal Meeting will be held via ZOOM on March 21, from 10:00 to 11:00 a.m. Prospective Respondents will have the opportunity to ask questions about the RFPQ and the required Services. Respondents will be required to submit a request for invitation to the ZOOM meeting and to provide an email address.

D. Questions. Questions regarding this RFPQ, the exhibits hereto, the RFPQ procedures, the required services, the Project, or site access may be submitted in writing only and directed to David Ross, email: [email protected]. Any written questions must be submitted no later than March 24, 2022. Any questions that are not submitted in the manner specified and by the specified deadline will be deemed waived. City will not be bound by the oral representations of any City officials, employees, or representatives.

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D. Addenda. City reserves the right to issue addenda to modify the terms and conditions of this RFPQ, including modifications to the Proposal Deadline, as defined in Section 8, or to the exhibits to this RFPQ. This RFPQ, and any Addenda to this RFPQ, will be available online at Planet Bid
https://pbsystem.planetbids.com/portal/39472/portal-home

Or thru City website, which will direct them to Planet Bid:
https://www.sanpabloca.gov/bids.aspx

Each Proposer is solely responsible fo r reviewing any and all addenda before submitting its Proposal.

E. Investigation. Proposers are solely responsible for conducting any site investigation at their sole cost prior to submitting Proposals. Each P roposer should thoroughly review the available documents, and any reference documents made available by the City. The following documents are attached to provide information regarding the Project site:

Exhibit 5: Geotechnical Evaluation, Raney Geotechnical, Inc. ( September 14, 2017) (Site Specific Report due out prior to design) Exhibit 6: Topographical Survey, Bellecci & Assoc. (February 18, 2022) Exhibit 7: Phase I Site Assessment, LSA Associates, Inc. (December 2004)

F. Design Standards. The Bridging Architect must work with the City to develop an efficient design that meets both the programmatic and budgetary needs of the City .

The design of the New Police Facility must conform to the San Pablo Avenue Specific Plan, available on the City’s website at
http://www.sanpabloca.gov/index.aspx?NID=1203;

And the Mixed Use Center South Regulating Plan, available on the City’s website at http://www.sanpabloca.gov/index.aspx?NID=876;

And, with approved exceptions, to the Preliminary Program and Design Criteria attached.

The final bridging documents for the Project must comply wit h all applicable laws, code requirements, ordinances, regulations, and legal limitations, including, but not limited to, the ADA.

G. Conflicts of Interest. The selected Proposer (and any related consultants and subconsultants) will not be eligible to bid on any subsequent services required for the delivery of the Project. Pursuant to San Pablo Municipal Code section 3.16.070.E, and as required by Public Contract Code section 22162, a design professional or other consultant who under contract with the City provides assistance related to the design -build procurement, including but not limited to preparing the documents for the request for

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qualifications or request for pro posals documents envisioned in Section 22164 , shall be prohibited from participating with the design -build entity. This RFPQ process will be conducted in compliance with all laws regarding political contributions, conflicts of interest, or unlawful activit ies. City employees are prohibited from participating in the selection process for this RFPQ if they have any financial or business relationship with any Proposer.

4. CONSTRUCTION BUDGET

The City has determined that the construction budget for the Project is to be $30,000,000 for DBE design and construction. The architect shall endeavor to meet this goal with design and Bridging Documents as demonstrated with statements of probable construction costs outlined in Scope of Services. Additional estimates for direct vendor FF&E scope are to be provided by Architect in addition to estimated DBE design and construction cost.

5. INSURANCE

The selected Bridging Architect, if any , including each of their design or engineering consultants, are to submit certificates showing the following insurance coverages:

See Insurance Requirements in Agreement

6. LEED CERTIFICATION

Project shall be desig ned by the Bridging Architect with the capability to be constructed to LEED® Silver – v4.1 for BD+C standard. The eventual DBE will register the Project with LEED® online and seek formal certification from the USGBC. It is the responsibility of the Bridging Architect to provide the site an d building design conforming to all mandatory measures and with sufficient credits to meet and exceed Silver level certification from USGBC with an additional 6 credits as reserve.

7. PROPOSALS

Each Proposal must be submitted in compliance with the requirements of this RFPQ. The City may, acting in its sole discretion, reject any Proposal that it deter mines to be nonresponsive. It reserves the right, but not the obligation, to waive any immaterial irregularities. Clarity and brevity are preferable to volume. Each Proposal must include the following, organized as Sections A through E:

A. Cover Letter and Price . Section A of the Proposal must be a cover letter containing a summary of the Proposal , including the total proposed price to design and provide Bridging Documents for the Project. Attach a completed Exhibit 8, Price Proposal Form included in this RFPQ, and also include the Detailed Fee Proposal

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outlined therein. The cover letter must be signed by a representative that is authorized to bind Proposer by contract and must state his or her name, title, and email address.

B. Qualifications. In Section B , provide specific and detailed information regarding the relevant qualifications and technical design experience of the Proposer and Consultants relevant to Police and Training Facilities.

1. Provide list of design and engineering consultants included as sub - consultants to the Architect . This would likely include Structural, Civil, Landscape Architecture, Mechanical, Plumbing, Electrical, Low Voltage, Cost Estimating, and other such design consultants as required for completion of the Scope of Services. Include firm description, scope description for this project.

2. Provide Project Data Sheets with photos including project description, year complete, s.f., final construction cost, total project cost, and references for 3 relevant police facility and gun range projects completed within the last 7 years for the Proposer and each consultant.

Include references for each project.

3. Provide Project List of projects delivered under Design/Build delivery model within last 7 years. Identify role as either Bridging Architect or DBE Architect. Include references for each project.

4. Identify key personnel for the Proposer and the consultant s by name and title and provide a brief professional biography for each, including relevant education and experience. Identify specific experience on relevant projects. For each, identify professional licenses, registrations, and relevant certifications required to perform the services . Include personal references for key personnel.

5. Provide description of any claims and resolution for any projects in last 10 years for the Proposer and consultants.

C. Design Services Approach. In Section C, describe the Proposer’s planned approach to the design services, including preparation of the Bridging Documents, for the Project.

1. Describe the approach and presentation materials used to illustrate various concept design alternatives and assist the City with review.

Discuss the optimum level of collaboration between project team members.

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2. Describe your firm’s design approach and work product for illustrating programmatic layout and compliance with preliminary program and design criteria including presentation of recommended deviations and alternatives.

3. Describe how your firm will help prioritize the needs and desires of the Stakeholders of the Project with a limited budget and site, while meeting operational requirements, ensuring maintainability/durability, minimizing lifecycle costs, and addressing LEED™ requirements.

4. Describe approach to outreach with reviewing agencies and utility providers, and to coordination with consultant team.

5. Describe your experience, approach and work product for providing thorough Bridging Documents serving as Basis of Design for DBE Delivery.

6. Describe approach for providing as-needed review and support through DBE design and delivery.

D. Schedule. In Section D, include a proposed detailed schedule for the design phases and Bridging Document phase as outlined in the Scope of Services.

E. Exceptions and Suggestions. In Section E, please specifically identify and explain any exceptions , if any, to the Preliminary Program and include any suggestions for alternatives.

8. PROPOSAL SUBMISSION

Each Proposer must submit a sealed envelope or package containing five print copies and one electronic copy (PDF or comparable) of its Proposal, each copy clearly identified as “Proposal for New Police Facility Project.” The electronic copy may be included on a thumb drive in the sealed envelope or package or emailed to:

[email protected]. The sealed Proposal must be delivered to:

City of San Pablo
City Clerk Office
1000 Gateway Avenue
San Pablo, CA 94806

All Proposals, in both print and electronic format, must be received by the City Clerk’s office by April 7, 2022, no later than 2:00 p.m. (“Proposal Deadline”). Late submissions will be disregarded.

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Proposals may not be modified after the Proposal Deadline.

9. EVALUATION OF PROPOSALS

A. Evaluation Panel. The Proposals will be reviewed and evaluated by a panel including City staff and its con struction management consultant (“Evaluation Panel”) , based on the evaluation factors set forth in Section 9.B, below. Acting in its sole discretion, the City may elect to conduct interviews with shortlisted Proposers.

B. Evaluation Factors. The factors that the City will consider in evaluating Proposals are as follows, weighted as indicated:

1. Proposed Price (30%)

2. Proposed Schedule (5%)

3. Technical Design Experience (30%)

4. Proposed Design Approach (15%)

5. Responsiveness to this RFPQ (5%)

6. Presentation/Panel Interview (if any) (10%)

C. Review and Evaluation. Proposals will be reviewed for responsiveness and evaluated and scored based on factors listed above in section 9.B. When the evaluation is complete the Proposals will be ranked based on total scores to identify the Proposal that is the most responsive to the needs of the City.

D. Disclosure of Proposals. The City is subject to the provisions of the California Public Records Act (Govt. Code § 6250 et seq.) (the “Act”), and each Proposal submitted to the City is subject to disclosure as a public record, unless the Proposal or any portion thereof is exempt under the Act. If a Proposer believes that any portion of its Proposal is exempt from disclosure under the Act, it must clearly identify the portion(s) it believes to be exempt and identify the basis for the exemption. Each Proposer bears the burden of proving any claimed exemption under the Act, and by submitting a Proposal, a Proposer agrees to indemnify, defend, an d hold harmless the City against any third party claim seeking disclosure of the Proposal or any portions thereof.

10. AWARD

The City will award the Agreement, if at all, to the Proposer that is determined by the City, acting in its sole discretion, to offer the Proposal that is most responsive to the needs of the City, based on City’s review, as outlined herein. The selected Proposer will be notified

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by City staff of intent to recommend City C ouncil award to and enter into the Agreement with the Proposer. Within ten calendar days of that notification, the selected Proposer must submit the executed Agreement and submit all required insurance certifications and endorsements to the City. See Section (15) of the Agreement for insurance requirements.

11. RFPQ SCHEDULE

The following schedule is provided for general planning purposes based on currently available information. All dates and durations are subject to revision and may be amended by addenda to this RFPQ.

• RFPQ Date & Distribution: March 10, 2022

• Non-Mandatory Pre-Proposal ZOOM: March 21, 2022

• Deadline for Written Questions: March 24, 2022

• Proposal Deadline: April 7, 2022, 2:00 PM

• Evaluation and ranking of Proposals: Week of April 11, 2022

• Presentations/Panel Interviews (if any): April 20, 2022

12. EXHIBITS

The Scope of Services for the Bridging Architect is included here as part of this RFPQ.

The following Exhibits are attached hereto , and incorporated herein, with th e exception of Exhibits 5, 6, and 7, which are provided for reference only.

Exhibit 1 – Parcel Map
Exhibit 2 – New Police Facility Concept Study
Exhibit 3 – Preliminary Program and Design Criteria
Exhibit 4 – Agreement for Consulting Services
Exhibit 5 – Geotechnical Evaluation, Raney Geotechnical (September 14, 2017) Exhibit 6 – Topographical Survey, Bellucci & Assoc. (February 18, 2022) Exhibit 7 – Phase I Site Assessment, LSA Associates (December 2004) Exhibit 8 – Price Proposal Form

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City of San Pablo

NEW POLICE FACILITY PROJECT

SCOPE OF SERVICES FOR THE BRIDGING ARCHITECT

March 10, 2022
General

Bridging Architect’s Basic Services shall include all services required for the three (3) design phases identified below, including all Architectural, Structural, Civil, Landscape Architecture, Mechanical, Plumbing, Electrical, Low Voltage, Cost Estimating, and other such design consultants work as is required or which can be reasonably inferred to be required based upon this RFPQ and generally accepted architectural practice for completion of this Scope of Services (“Basic Services”).

The design phases are referred to as follows:

I. Concept Design Phase (including Program Verification) II. Schematic Design Phase
III. Bridging Document Phase

Personnel. Architect shall appoint a local authorized, licensed, and competent project representative who has been accepted by City and who shall be available on or off the site as required by City for the proper performance of all matters relating to the Project.

Architect shall replace any person assigned to the Project as required by City.

Subconsultants. In performing its services, Architect recommends and agrees to retain and use the professional consultants identified in its Proposal, and Architect shall be responsible for the coordination of the design and drawings of the subconsultants, and Architect shall ensure their timely performance. Any changes in the subconsultants list may be done only with the prior written consent of the City, which consent shall not be unreasonably withheld provided that the replacement subconsultant meets or exceeds the experience required by City. If a problem develops with any of Architect’s subconsultants, the City shall notify Architect, and Architect shall take all steps as are necessary to resolve the problem to the satisfaction of the City.

Architect shall coordinate the work of its subconsultants, as well as Additional Consultants retained directly by the City, and shall review and coordinate all documents produced by the subconsultants for the City. Architect and all the subconsultants shall be hereinafter referred to as the “Design Team.”

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Additional Consultants. City reserves the right to retain other architects, engineers, and consultants in connection with the Project. This could include specialty consultants or vendors the City may choose to contract with independently for specialty systems or equipment and potentially direct procurement. As a Basic Service, Architect shall coordinate with these parties but shall not be responsible for their work. The Architect shall endeavor to ensure their timely performance and provide prompt notice if unable.

The City representatives, who have been designated by the City to participate in the Project, together with any designated consultants of the City, and the Construction Manager, shall collectively be referred to herein as the “Project Team,” or “City Project Team.”

Construction Manager. City has engaged services of a Project/Construction Manager (mack5) during the design and construction phase of the Project. The Construction Manager may be engaged by the City to perform value engineering, constructability reviews, additional construction cost estimating, or similar professional services for the Project.

Compliance with Regulations. Architect is responsible for ensuring that the Schematic Design and Bridging Documents shall comply with the standard of performance and all laws, ordinances, codes, rules, and regulations of all governmental authorities and public utilities bearing on the Project, and with all quasi- governmental and other regulations bearing on the Project. To the extent any of the foregoing regulations are inconsistent, Architect shall seek to identify and resolve the inconsistencies and advise the City; Architect shall not be responsible, as a Basic Service, for changes in the Drawings and Specifications required as a result of a change in such regulations occurring after completion of such Drawings and Specifications during specific design phase. Architect shall meet and confer with City Planning Department, Building Department and any other applicable departments or agencies throughout the design phases to assure compliance with applicable City and County codes and ordinances.

Time of Performance and Design Schedule. Architect’s obligation with respect to time of performance and schedule is as follows:

Architect is to complete the Concept Design Phase, the Schematic Design Phase, and the Bridging Document Phase within the overall timeframe outlined in the RFPQ, including the time for cost analysis and time allowed to the City for its review and comments at the completion of each design phase. This includes scheduled page turn review sessions with the Design Team at each phase and incorporation of comments in final Bridging Documents. Architect to submit proposed schedule within 1 week of NTP and provide updates at each milestone (“Design Schedule”).

Responsibility of Architect. Aside from their role as the lead design consultant, the Architect will be responsible for the review and coordination of the design documents

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by the Design Team and endeavoring to maintain the project construction budget and schedule. The Preliminary Program and Design Criteria, set forth in Exhibit 3 to the RFPQ, are a reference baseline only and the Architect is responsible for verification and further identifying alternate or additional materials and systems appropriate for this specific program and operations. Architect to communicate this basis of design intent through either direct or performance specification to the DBE through the Bridging Documents.

Cooperation with Construction Manager. Architect shall consult with the City’s Construction Manager regarding proposed deviations from Preliminary Program and Design Criteria. The design process should be transparent and collaborative with timely in-progress reviews and discussions in order to allow feedback and minimize comments and adjustments at formal reviews.

Meetings. Architect and appropriate subconsultants shall attend such meetings with the City as necessary for completing the deliverables and obtaining City approvals throughout the design and document phases. These include, but are not limited to, Project Team Meetings, and meetings with governmental, quasi-governmental, and other authorities with jurisdiction over the Project. Project Team Meetings will be scheduled by the City and are expected to be weekly throughout the Concept Design, Schematic Design and Bridging Document Phases. Teleconferencing can be used where feasible for weekly Project Team Meetings but face to face meetings are to be expected for presentation of design alternatives and other design oriented meetings. In addition, the City will require schematic design presentations in person at Design Review Board, Planning Commission and City Council as well as a presentation to the Police Department with electronic presentations based on deliverables.

During the design phases, the Architect shall submit draft agendas and meeting notes to the City for review within two working days of the meeting, unless directed otherwise.

Construction Cost

Definition. Construction cost shall be the total design and construction cost of the competitively selected DBE, including all fees, compensation, overhead, bonds, contingency and profit of the General Contractor and all General Conditions items, and excluding any contingency maintained by the City.

Statements of Probable Construction Cost. All statements of probable construction cost prepared by Architect’s cost estimator shall be provided with detailed UNIFORFAT breakdown. The Statements shall identify any contingencies as a separate line item. Additional estimates for direct vendor FF&E scope to be provided by the Architect in addition to DBE construction cost at each milestone.

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City of San Pablo | New Police Facility Project

Time of Preparation. Architect shall prepare Statements at the end of the Concept Design Phase and Schematic Design Phase with an update of the Schematic Estimate based on final Bridging Documents.

Estimation, Reliance. Architect (or its design consultant and/or subconsultant) is a construction industry professional skilled in construction estimation. It is recognized, however, that neither Architect nor the City has control over the cost of labor, materials or equipment, over bid prices or over competitive bidding, market or negotiating conditions which may vary from any statement of probable construction cost prepared by Architect. Nonetheless, the parties acknowledge that the City will reasonably rely upon the Statements in making decisions regarding the Project and, therefore, Architect must exercise a high standard of care and diligence in preparing preliminary estimates for the Project’s total construction cost during the design process as noted herein.

Concept Design Phase

Program Verification. Prior to the start of design, Architect and design consultants shall review all documents provided and prepare for a program verification meeting with the City with any questions, suggestions, and recommendations for discussion at the program level. Program verification will continue throughout the design phases, but significant issues are best dealt with at this level.

Initial Agency Outreach. Architect shall establish initial outreach to agencies of jurisdiction in order to establish familiarity and communications. The specific project requirements and procedures for preliminary reviews should be established at the onset to ensure timely input and follow through.

Concept Design Services. Architect and design consultants shall proceed with Concept Design with diagrammatic alternatives of building and site layouts to further test program & adjacencies and present alternatives for consideration by the City.

Once direction is agreed upon, develop the preferred diagrammatic alternative, and proceed with proposed concept floor and site plans and exterior development including architectural character. Include up to three alternatives for architectural character for consideration by the City.

Concept Design Documents. Architect shall prepare presentation documents for distribution to the City, including, but not limited to, the following (“Concept Design Documents”):

Rendered Site Plan showing building Roof Plan and all site work improvements Rendered Floor Plans of both levels

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City of San Pablo | New Police Facility Project
Rendered Elevations
Rendered Exterior Perspective view of entry side
Building Sections sufficient to describe volumes and scale Preliminary System Narratives
Preliminary LEED® V4.1 Credit Summary

Draft Description of Add Alternates and Deduct Alternates. Architect shall propose and discuss with City a range of possible add alternates and deduct alternates.

Architect to include add alternates and deduct alternates sufficient to increase and decrease the Statement of Probable Construction Cost by at least five percent (5%) each way.

Statement of Probable Construction Cost. Based on the Concept Design Documents and available data, the Architect is to provide an estimate of DBE design and construction cost. This Statement shall identify the cost impact of the add alternates and deduct alternates specified.

Preliminary Agency Reviews. Architect shall review the Concept Design Documents with the agencies having jurisdiction over the Project as well as any utility companies.

Architect to confirm appropriate CEQA designation for project with City.

City Approval. Architect shall facilitate a page turn review with the design consultants and Project Team to review design and documents. Architect must submit all Concept Design Documents, Statement of Probable Construction Cost, and updated Design Schedule, to City for review and written approval. Architect shall not proceed with the Schematic Design Phase until it has received City’s written notice to proceed, with any comments.

Meetings. Architect and appropriate subconsultants will attend Project Team Meetings and other meetings as required for completion of Concept Design. Scheduled Project Team Meetings are assumed to be weekly.

Schematic Design Phase

Schematic Design Services. Architect’s team will begin the Schematic Design Phase addressing comments from the previous phase and incorporating any adjustments agreed upon to address any cost considerations or input from preliminary agency reviews.

Schematic Design Presentation Documents. Architect shall prepare and assemble all necessary presentation documents for distribution and presentation to the City and for submission to City Planning for preliminary review, including, but not limited to, the following (“Schematic Design Presentation Documents”):

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City of San Pablo | New Police Facility Project

Rendered Site Plan showing roof plan, landscape and all site work improvements Rendered Exterior Elevations (4)
Rendered Exterior Perspective views of entry side and Chattleton Ln side Rendered Interior Perspective view of Lobby
Exterior Finish Materials and Color Boards - Electronic

Schematic Design Documents. The design documents should meet the requirements of the City Planning Department and provide schematic level design documentation by all Consultants for all of the building and site scope included in the Project. Documents should include at a minimum (“Schematic Design Documents”):

Architectural Plans, Sections and Elevations
Architectural Wall Sections illustrating construction assemblies and materials Representative details showing unique or exceptional conditions Door and Material & Finish Schedules / Access Control requirements Acoustic Plan and requirements
Architectural FF&E Plans
Civil Plans showing basic layout, grading, preliminary utility layouts, Civil preliminary over-excavation requirements, paving sections, cut & fill Landscape Plan, Irrigation Plan, proposed planting schedule Structural Plans showing foundations, slab, framing floor and roof assemblies Preliminary structural calculations
MEP Floor Plans, POE, equipment locations and routing of primary distribution Fire Sprinkler Site and Building primary distribution and preliminary sizing Fire Alarm schematic and requirements
Site Lighting Plan with Photo-metric analysis
Low Voltage Schematics Plans for Data/Telecom, A/V and Security Draft Outline Specifications (Part 2)
Draft LEED® V4.1 Credit Summary

Add Alternates and Deduct Alternates. Architect shall update add alternates and deduct alternates sufficient to increase and decrease the Statement of Probable Construction Cost by at least five percent (5%) each way.

Statement of Probable Construction Cost Based on the Schematic Design Documents and available data, the Architect is to provide an estimate of DBE design and construction cost. This Statement shall identify the cost impact of the add alternates and deduct alternates specified. Architect shall recommend and designate in its Statement a design contingency within the construction budget. Architect is responsible for providing a design that can be delivered through DBE delivery within the Construction Budget.

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City of San Pablo | New Police Facility Project
Agency Reviews. Architect shall review the Schematic Design documents with the governmental authorities having jurisdiction over the Project as well as any utility companies and provide summaries of those reviews.

City Approval. Architect shall facilitate a page turn review with the design consultants and Project Team to review design and documents. Architect must submit all Schematic Design Documents, Statement of Probable Costs, and updated Design Schedule to City for review and written approval. Architect shall not proceed with the Bridging Document Phase until it has received City’s written notice to proceed, with any comments.

Meetings. Architect and appropriate subconsultants will attend Project Team Meetings and other meetings as required for completion of Schematic Design. Scheduled Project Team Meetings are assumed to be weekly. Architect and its consultants will attend one operation and maintenance review meeting with City staff.

Bridging Document Phase

Bridging Document Services. Architect shall provide all necessary services during the Bridging Document Phase, including, but not limited to, the following:

General. Architect will coordinate and refine the Schematic Design Documents to create Bridging Documents, setting forth the scope and estimated price of the Project, suitable for the City to obtain Design-Build proposals, pursuant to Public Contract Code section 22160 et seq. Bridging Documents need to allow latitude for the Design- Build Entity design team to find ways to save time and money but should clearly state requirements that are essential to the City. Architect will clarify and communicate the design intent to serve as the basis of design for prospective Design-Build teams.

Architect will ensure and confirm that the Project will meet budgetary, programmatic, and sustainability goals. Architect will perform final code check of approved Schematic Design. Architect’s final Bridging Documents must include outline or performance specifications, design narratives for each discipline, describing functional priorities, quality levels, aesthetic requirements, LEED credits, design criteria, basic design loads, and requirements to meet applicable building codes and other regulations. The drawings, specifications, and narratives shall be prepared by design professional who are duly licensed and registered in California.

Bridging Documents. The Drawings, Specifications, Narratives and calculations to be developed by Architect and Consultants comprise the “Bridging Documents” for project delivery by a Design-Build Entity (DBE). These documents, together with any other City Consultant documents incorporated therein by reference, constitute Architect’s Bridging Documents. References to “Drawings” in this RFPQ document shall mean all design drawings, including plans, elevations, sections, details, notes and schedules as

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City of San Pablo | New Police Facility Project
drawn by Architect or design consultants. “Specifications” shall mean the complete performance or outline specification (Part 2) by Architect including the following:

Division 1 items to communicate critical project requirements such as any unusual temporary facilities, specific LEED credits, lifecycle requirements, etc.; Division 2-48 as applicable to communicate intent for specific equipment, materials and finishes. “Narratives” will be supplemental descriptions of systems including technical and performance requirements.

Statement of Probable Construction Cost Based on the Bridging Documents and available data, the Architect is to provide an estimate of DBE design and construction cost. This Statement shall identify the cost impact of the add alternates and deduct alternates specified. Architect shall recommend and designate in its Statement a design contingency within the construction budget. Architect is responsible for providing a design that can be delivered through DBE delivery within the Construction Budget.

City Approval. Architect shall facilitate a page turn review with the design consultants and Project Team to review design and documents. Architect will incorporate comments and edits and submit all Bridging Documents, including the drawings, specifications, narratives, and Statement of Probable Construction Cost to the City for review and written approval.

Meetings. Architect and appropriate subconsultants shall attend Project Team Meetings as required for completion of the Bridging Document Phase. Scheduled Project Team Meetings are assumed to be weekly.

DBE Design & Construction Phase Support Services (Optional Services)

DD and/or CD Design Phase Review. Architect and design consultants shall review DBE design submittal for general conformance with the design intent established with the Bridging Documents and flag any areas of concern even if not specifically addressed in Bridging Documents. Work product to be a list of comments by discipline with sheet or specification references for each comment. Alternatively, it can be completed as a mark-up of a .pdf set of drawings with a list of sheets containing comments. Include review of responses to comments from DBE and discussion with CM to resolve any outstanding items.

On-call Services as-needed. Architect and design consultants to each provide contact for senior representative most familiar with the Project to be available on an as-needed basis to review specific issues as they arise both in design phase and in construction phase.

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City of San Pablo | New Police Facility Project
Punch List. Architect and design consultants to each provide senior representative most familiar with the Project to review Project at substantial completion for conformance with permitted DBE Design Documents.

Additional Services

Authorization Required. To the extent the following services are not included in Basic Services, they shall be provided, if authorized in advance in writing by the City, and they shall be paid for by the City as provided in the Agreement. An authorization of work is not an authorization of Additional Services unless the fact that Additional Services are involved is clearly expressed on the face of the document and Architect has provided the City, prior to the requested authorization, an estimate of the cost of the Additional Service. In no event shall the City be liable for payment for Additional Services unless the City and City’s Construction Manager has specifically agreed in advance of any work to pay therefor in writing nor shall the City be liable in any event where such Additional Services have been required due to any willful or negligent acts or omissions, or defaults of Architect or Architect’s consultants.

Studies. Providing financial feasibility, full life-cycle cost analyses or other special studies not required to be performed as a Basic Service.

Certain Governmental Approvals. Except as is provided elsewhere in this document and as may be inconsistent with those obligations, providing planning surveys, site evaluations, arborist reports, landscape mitigation reports, environmental studies, or comparative studies of prospective sites and preparing special surveys, studies, and submissions (such as certificates of need, variances, vacations, conditional uses, planned unit developments, or environmental impact assessments, statements, or evaluations) required for approvals (other than approvals relating to the physical design as specified under Basic Services) of governmental authorities or others having jurisdiction over the Project.

Inventories. Providing detailed quantity surveys or inventories of material, equipment, or systems other than those required as a Basic Service in order to select materials, equipment, and methods or for cost estimating.

Fire. Providing consultation concerning replacement of any Work damaged by fire or other cause during construction.

Defaults of Others. Providing services made necessary, without fault of Architect, major defaults, defects, or deficiencies or failure of performance by the DBE.

Expert Witness. Preparing to serve or serving as an expert witness at the City’s request in connection with any public hearing, arbitration proceeding, or legal

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City of San Pablo | New Police Facility Project
proceeding, other than those pertaining to a dispute between the City and Architect.

Architect shall not be paid under this document for any other appearances as a witness.

Consultants. Providing services of consultants for other than Basic Services unless otherwise mutually agreed upon or noted herein.

Claims. Providing the City with formal analyses with respect to DBEs legal claims during or following construction.

Revisions. Making material revisions to previously approved drawings, specifications, or documents as a result of increasing or decreasing the construction budget when not done in response to status of current Statement of Probable Construction Cost (provided that Architect, prior to such approval, has provided City with sufficient information and detail to reasonably understand and visualize Architect’s proposal for which approval was given).

Other Services. Providing any other services not otherwise included in, and not reasonably inferable from, this Agreement and not customarily furnished in accordance with generally accepted architectural practice.

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City of San Pablo | New Police Facility Project

Exhibit 1

Parcel Map

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City of San Pablo | New Police Facility Project
Exhibit 2

New Police Facility Concept Study

TV
TV

SAN PABLO CITY HALL
POLICE PARKING - 69 SPACES
ACCESSIBLE PARKING - 10 SPACES
VISITOR PARKING - 58 SPACES

EXISTING PARKING

VEHICULAR
GATE

PAVED YARD

EXISTING PLAZA

NEW PLAZA &

PUBLIC ENTRY

CITY HALL

POLICE HEADQUARTERS
SALLY
PORT

VEHICULAR
GATE

OPTION A SUMMARY
FIRST FLOOR 20,960 SF
SALLY PORT 520 SF
SECOND FLOOR 20,927 SF
DRONE TOWER 625 SF
TOTAL 43,032 SF
POLICE PARKING 69 SPACES
VISITOR PARKING 67 SPACES
GATE
GATE

CHATTLETON LANE
GATE
GATE

LOBBY AND PUBLIC AREAS

TRAINING FACILITIESPISTOL & RIFLE RANGES

CLASSROOMS
0' 10' 20'5'
SITE PLAN - OPTION A04/03/2020 SAN PABLO POLICE HEADQUARTERS CONCEPT DESIGN CORNER VIEW - OPTION A04/03/2020 SAN PABLO POLICE HEADQUARTERS CONCEPT DESIGN ENTRY VIEW - OPTION A04/03/2020 SAN PABLO POLICE HEADQUARTERS CONCEPT DESIGN

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City of San Pablo | New Police Facility Project
Exhibit 3

Preliminary Program and Design Criteria

1.0 Administration

2.0 Patrol Division

3.0 Booking & Detention

4.0 Property & Evidence

5.0 A3 MRT

6.0 Investigations

7.0 POP Unit

8.0 Emergency Operation

9.0 Shooting Range

10.0 Common Spaces
No.

Description Operations Criteria Space Attributes Finish Type

1.0 Net SF Quant. Dim.
1a Police Chief Private toilet/shower room with adjoining storage alcove 500 1 20 x 25 Exterior glass windows with shades
Separate conference table for up to six (6) persons
Direct access to conference room
Locate near direct access stair to secured parking area 1b Executive Assistant Adjacent to Administration Suite Entrance 120 1 10' x 12' Enclosed office with full storefront glass to common space Locate to visually see chief's office and entry area
Acoustic separated from general area
1c Chief's Conference Room Seating for 12-14 persons 300 1 12' x 25' Base cabinet with automatic coffee maker
Full A/V with Tele-Conference abilities
Exterior windows with shades
1d Captain's Office Separate conference table for up to 4 persons 900 3 20 ' x 15' Furniture to include integral wardrobe closet
Locate near direct access stair to secured parking area Exterior glass windows with shades
One (1) office for future captain
1e Printer Alcove Alcove with base cabinets and overhead cabinets 120 1 10' x 12' Shredder and multiple trash cans for recycling
Locate to reduce sound transmission into space
1f Dedicated Storage Storage racks for supplies, materials and equipment 300 1 20' x 15' Durable finishes throughout
Secured access door
ADMINISTRATION SPACES 2,240 8

TABLE OF CONTENTS FINISH LEGEND
A. Simple Finishes
B. Standard Office Finishes
C. Intense Finish Systems
D. Exposed Finishes
E. Durable/Washable Finishes
Square Footage

ADMINISTRATION SPACES
B
B
Two points of access:

B
B
Shared Administration Printer
B
A
Mack 5 Page 1

No. Description Operations Criteria Space Attributes Finish Type Square Footage

2.0 Net SF Quant. Dim.
2a Patrol Sergeant Small Conference table for 4 persons 300 1 15' x 20' A/V monitor and radio communications
Full height acoustic walls
window to patrol area for visual contact
2b Patrol Offices Peninsula style desk for small meetings 600 5 10' x 12 ' Full height acoustic walls
window to patrol area for visual contact
2c Briefing Classroom Six (6) 30x72 portable tables and chairs 625 1 25' x 2 5' Full-Height acoustic wall insulation and treatment
Base cabinet with solid surface top and Coffee maker
Full A/V with Tele-Conference abilities
Proximity to exterior parking access
2d Report Writing Room Shared space for all patrol Individual work carrels with data for eight (8) persons 225 1 15' x 15' Full-Height acoustic wall insulation and treatment
Direct controlled access from exterior and interior
Shared printer
Separate HVAC controls for after hour use
A/V monitor and radio communications
Direct exterior access door
2e Watch Commander Window to view patrol area 540 3 12' x 15' Full-Height acoustic wall insulation and treatment
Radio & Communication monitoring
Full A/V with Tele-Conference abilities
Proximity to exterior parking access
2f Patrol Storage Shared space for all patrol Built-in shelving full l ength 180 1 12' x 15' Direct access from Patrol suite
2g Drone Pilot Work Area Windows all sides for peripheral vision of drone 120 1 8' x 15' Back-Up power with multiple data points of connection
PATROL DIVISION 2,590 13

PATROL DIVISION
B
B
Combination classroom and Briefing
room for up to 12 people
B
E
B
ERooftop penthouse space with interior
stairwell access
E
Mack 5 Page 2

No. Description Operations Criteria Space Attributes Finish Type Square Footage

3.0 Net SF Quant. Dim.
3a Booking Lobby Full Access control of all doors with CCTV surveillance 400 1 20' x 20' Hardened walls and ceiling in accordance with standards Sealed concrete floor with floor drain(s) for washdown
Alcove for fingerprinting
Alcove for photographing
Bench seating with securing rails for prisoners
Acoustic separated from general area
Separate ventilation system, 24/7 occupancy
3b Control & Observation Vandal resistant glazing at all viewing areas 240 1 12 ' x 20' Full control of all detention area systems and monitoring Separate HVAC controls for after hour use
Acoustic separated from general area
Base Cabinet & countertop with two (2) work positions
3c Holding Cells Standard State compliant holding cell with door 256 4 8' x 8' Glass door and window for visibility
Interior CCTV system
Hardened walls and ceiling in accordance with standards Concrete floor with floor drain for washdown
3d Juvenile Holding Rooms Standard State compliant holding cell with door 128 2 8' x 8' Glass door and window for visibility
Interior CCTV system
Hardened walls and ceiling in accordance with standards Visual separation from adult holding cells
Direct access to booking lobby
3e Unisex Toilet Room Hardened walls and ceiling in accordance with standards 64 8' x 8' Concrete floor with floor drain for washdown
Stainless steel, vandal resistant penal type fixtures
3f Hard interview Rooms Shared Interview Rooms Hardened walls and ceiling in accordance with standards 240 2 10' x 12' Concrete floor with floor drain for washdown
Stainless steel, vandal resistant penal type fixtures
Video/Audio recording system
Fixed table with securing rail and chairs
BOOKING AND DETENTION 1,328 11

BOOKING AND DETENTION
Secured lobby area for fingerprinting,
photographs and booking
C
Detention area observation and
control room
C
State mandated holding cells with
internal toilet facility
C
State mandated holding cells with
internal toilet facility
C
Shared Toilet Room 1
C
C
Mack 5 Page 3

No. Description Operations Criteria Space Attributes Finish Type Square Footage

4.0 Net SF Quant. Dim.
4a Support Services Manager Peninsula style desk for internal meetings with 3 persons 180 1 12' x 15' A/V monitor and radio communications
Full height acoustic walls
4b Support Services Supervisor Standard Office Furniture 120 1 10' x 12' A/V monitor and radio communications
Full height acoustic walls
4c Administrative Clerks Standard Office System Furniture with O/H Cabinets 3 20 5 8' x 8' Partition walls 5'-9" high
Contiguous with Clinician cubicles
4d Maintenance Work Space Included in Site & Support Spaces 0 1 Separate HVAC and exhaust system
4e Evidence Bagging and Logging Manufactured controlled access recessed evidence locker 240 1 15' x 20' Evidence drying locker
48 x 96 island with overhead camera and storage below
Base cabinet with solid surface top and Overhead cabinets Secured access: to adjacent evidence storage
4f Evidence Storage Heavy load rated bulk storage: 12' high minimum 400 1 20' x 20' High Density Storage rack System
institutional refrigerators (2) and freezer units
Pre-Action fire protection system with full height 1-hour rated walls and ceiling PROPERTY & EVIDENCE 1,260 10

5.0 Net SF Quant. Dim.
5a Clinician Cubicle Standard Office System Furniture with O/H Cabinets 1 28 2 8' x 8' Partition walls 5'-9" high
Contiguous with Pier Support cubicles
5b Patrol Offices Standard Office System Furniture with O/H Cabinets 1 28 2 8' x 8' Partition walls 5'-9" high
Contiguous with Clinician cubicles
A3 MRT 256 4
Secured Evidence logging and
Storage
E
B
B
B
ESeparate structure attached to
building at Sally Port

PROPERTY & EVIDENCE
Secured access-controlled storage
room for property and evidence
A
A3 MRT
B
B
Mack 5 Page 4

No. Description Operations Criteria Space Attributes Finish Type Square Footage

6.0 Net SF Quant. Dim.
6a Lieutenant Office Small Conference table for 4 persons 300 1 15' x 20' A/V monitor and radio communications
Full height acoustic walls
window to patrol area for visual contact
window to investigations area for visual contact
6a Sergeant Offices Peninsula style desk for internal meetings with 3 persons 360 2 12' x 15' A/V monitor and radio communications
Full height acoustic walls
window to investigations area for visual contact
6b Investigation Cubicles Three (3) 'Teaming" cubicle units for 4 personnel each 768 3 16' x 16' Four (4) work stations with overhead cabinets
Center island work space with storage below 48" x 48"
Team unit to have sliding door to access
Cubicle walls to be 5'-9" high at perimeter
6c Dedicated Conference Room Eight (8) 30x72 portable tables and chairs 625 1 25' x 25' Full-Height acoustic wall insulation and treatment
Base cabinet with solid surface top and Coffee maker
Full A/V with Tele-Conference abilities
Proximity to exterior parking access
6d Soft interview Rooms Soundproof walls and ceiling in accordance with standards 240 2 10' x 12' one-way window to investigations for observation
hardened walls and ceiling with durable finishes
Video/Audio recording system
Table with securing rail and chairs
6e Break Room Seating for up to eight (8) persons 225 1 15' x 15' Base cabinet with solid surface top and overhead cabinets Std. Appliances: Refrig, microwave, sink, coffee maker
Television/Monitor
Proximity to exterior parking access
6f Storage Storage racks for investigation bags and equipment 3 6 1 6' x 6' Durable finishes throughout
Secured access door
Near suite entrance/exit
INVESTIGATIONS 2,554 11

INVESTIGATIONS
B
Large team type cubicle w/ 4 desks
and common center meeting table
B
Combination classroom and Meeting
room for up to 15 people
E
B
B
Dedicated break room
E
Dedicated storage for equipment and
bags
A
Mack 5 Page 5

No. Description Operations Criteria Space Attributes Finish Type Square Footage

7.0 Net SF Quant. Dim.
7a Lieutenant Office Small Conference table for 4 persons 300 1 15' x 20' A/V monitor and radio communications
Full height acoustic walls
window to POP area for visual contact
7b Sergeant Offices Peninsula style desk for meeting up to 3 persons 540 3 12' x 15' A/V monitor and radio communications
Full height acoustic walls
window to POP area for visual contact
7c FTE Cubicles - Full Time Four (4) 'Teaming" cubicle units for 4 personnel each 1,024 4 16' x 16' Four (4) work stations with overhead cabinets
Center island work space with storage below 48" x 48"
Team unit to have sliding door to access
Cubicle walls to be 5'-9" high at perimeter
7d FTE Cubicle - Full & Part Time One (1) 'Teaming" cubicle unit for 4 personnel 224 1 1 6' x 14' Four (4) work stations with overhead cabinets
Center island work space with storage below 48" x 48"
Team unit to have sliding door to access
Cubicle walls to be 5'-9" high at perimeter
7e Break Alcove Base cabinet with solid surface top and overhead cabinets 225 1 8' x 12' Undercounter Refrig, microwave, sink, coffee maker
Television/Monitor
Open to POP area on one side only
7f Storage Storage racks for miscellaneous supplies and equipment 36 1 6' x 6' Durable finishes throughout
Secured access door
Near suite entrance/exit
POP UNIT 2,349 11

POP UNIT
B
Large team type cubicle w/ 4 desks
and common center meeting table
B
Large team type cubicle w/2 large
cubicles and 2 smaller cubicles for
P/T B
B
Small open area break room
E
Dedicated storage for equipment and
bags
A
Mack 5 Page 6

No. Description Operations Criteria Space Attributes Finish Type Square Footage

8.0 Net SF Quant. Dim.
8a Entry Vestibule Access Controlled Door(s) Central access point to EO C 64 1 8' x 8' E 8b Classroom seating for up to 40 persons at 30"x60" desks 1600 1 40' x 40' 12'-14' high ceiling with perimeter soffits
Operable wall at mid-width: 55 STC rated
Base cabinets with solid surface tops 2 walls
Full acoustic separation and sound proofing
Two (2) controlled entry points
Small elevated platform
Full A/V system for each classroom with combining ability 8c Dedicated Storage Locking Storage for EOC, Classroom & Tables 360 3 10' x 12' Size to accommodate flip-up tables and chairs accessed via Double doors at each room
Durable wall and floor finish
8d Conference Room Windows to view EOC/Classroom with blackout blinds 3 00 1 12' x 25' Seating for 12-14 persons
Base cabinet with automatic coffee maker
Full A/V with Tele-Conference abilities
Acoustic Wall Treatments
8e Support Office Basic office with peninsula style desk of meetings 1 80 1 12' x 15' Windows to view EOC/Classroom with blackout blinds
Wall mounted monitor with feed from EOC/Classroom
Acoustic Wall Treatments
EMERGENCY OPERATIONS / CLASSROOM 2,504 7

EMERGENCY OPERATIONS / CLASSROOM
Divisible Classroom
EOC Floor Area
Individual
E
Locking storage closets with direct
access to Classroom/ EOC A
Shared conference roof for staff and
EOC
B
Dedicated support office for EOC
operations B
Mack 5 Page 7

No. Description Operations Criteria Space Attributes Finish Type Square Footage

9.0 Net SF Quant. Dim.
9a Shooting Range Full overhead tactical range protection: Acoustic & Ballistic:

Acoustic separation to adjacent spaces
6,600 1 88' x 75'
Full side wall tactical range protection: Acoustic & Ballistic Acoustic separation to adjacent spaces
Dimmable lighting control system throughout
Dedicated range ventilation HVAC system
9b Bullet Trap Area Direct exterior access door to rear secured parking area 2,640 1 88' x 30' Electronic accessible doors / CCTV monitoring
9c Staging Area Overhead strobe illumination unit 1,760 2 88 x 20' Acoustic wall materials at rear wall opposite range
9d Range Control Room Vestibule access control to Shooting Range 150 1 10' x 15' Ballistic windows for viewing of full range
Full width countertop for all range operating systems
Full-Height Acoustic Sound walls
9e General Range Storage Built-In Storage shelving 120 1 10' x 12' Durable finishes
9f Range Offices Base and Overhead cabinets for storage 300 2 10' x 15' Separate HVAC Exhaust system
Durable finishes
Full-Height acoustic sound walls
9g Ready Room Space for up to 20 persons preparing for range use 3 75 1 25' x 15' Ballistic separation/protection from range
Full-Height acoustic sound walls
Large center island for preparation with storage below
Multimedia boards on all walls
9h Cleaning Room Space for up to 20 cleaning spaces for personnel 360 2 10' x 18' Ballistic & Acoustic separation/protection from range
Compressed air system with quick-disconnects (20)
Perimeter base cabinets with solid surface top and
overhead cabinets for additional storage
High exchange dedicated exhaust at countertop level
9j Vehicle access vestibule Exterior alarmed and securable overhead door (10' x 12') 160 1 20' x 8' Interior ballistic sliding door (10' x 12')
CCTV surveillance on exterior
9k Armory Double doors to range with ballistic protection 256 1 16' x 16' CCTV surveillance on exterior
Storage racks for palletized ammunition storage
SHOOTING RANGE 12,721 13

SHOOTING RANGE
20 Lanes x 25-Yard Distance with
overhead retracting target carriers
C
Steel Bullet trap with rear access dust
& lead collection systems C
Open space between access and
shooting range lanes C
Dedicated range access and system
control room
E
Access adjacent to control room E
B
Direct access to range
E
Direct access to range
E
Used for bringing materials and
vehicles onto range from exterior E
Dedicated ammunition storage with
direct access to range A
Mack 5 Page 8

No. Description Operations Criteria Space Attributes Finish Type Square Footage

10.0 Net SF Quant. Dim.
10a Integral work space behind ballistic protection for information, payment collection, records, transactions etc. 450 1 15' x 30'
Seating for up to 8 persons
Two (2) countertop kiosks for public use and access with adjoining alcove printing area
Memorabilia and Display cases
Prescription disposal station
Wall mounted monitor messaging displays (2)
Front entry to remote access controlled from work space Durable wall and floor finish
10b Individual full-height lockers with integral bench seat (40) 1200 1 40' x 30' Durable wall and floor finish
Ceramic tile floor with floor drains
Individual showers with bench and shelf (5)
Full acoustic separation and sound proofing
Two (2) entry points: One direct to gymnasium
Bottle Fill station
Internal P/A system and radio monitoring ability
10c Men's Locker Room Individual full-height lockers with integral bench seat (60) 1750 1 50' x 35' Durable wall and floor finish
Ceramic tile floor with floor drains
Individual showers with bench and shelf (8)
Full acoustic separation and sound proofing
Two (2) entry points: One direct to gymnasium
Bottle Fill station
Internal P/A system and radio monitoring ability
10d Fitness/Wellness High ceilings for various training and equipment 125 0 1 50' x 25' Rubberized floor throughout
Full height acoustic walls and treatment
Multiple wall-mounted television monitors
interactive sound system
10e Fitness Storage Shelving for miscellaneous equipment and supplies 80 1 8' x 10' Durable wall and floor finish
Secured access door
10f Infrared Treatment Rooms Durable wall and floor finish 200 2 10' x 10' Separate HVAC system
Located near locker room entrances

COMMON SPACES
Lobby Self-Service Public Accessible Lobby
E
Women's Locker Room Shared Locker/Shower Room
E
Shared Locker/Shower Room
E
Shared gymnasium
E
Common Janitor Closet
E
E
Mack 5 Page 9

No. Description Operations Criteria Space Attributes Finish Type Square Footage 10g Janitor Durable wall and floor finish 72 2 6' x 6'
Mop sink
Miscellaneous storage shelving
Floor drain
10h General Storage Locking Storage for EOC, Classroom & Tables 120 1 10' x 12' Size to accommodate flip-up tables and chairs accessed via locking double doors Double doors at each room
Durable wall and floor finish
10j Quiet Rooms Size to accommodate stacked sleeping pods: 2 per room 160 2 8' x 10' Size to accommodate flip-up tables and chairs accessed via locking double doors Double doors at each room
Durable wall and floor finish
10k Department Mail Room Individual mail slots for department (100) 72 1 6' x 1 2' Base cabinet with solid surface top and storage below
Open to corridor circulation space
Durable wall and floor finish
10l Computer/Data/Tele Computer rack system (4 min) with overhead cable tray 160 1 10' x 16' Dedicated redundant HVAC system 24/7 Operation
Durable wall and floor finish
Static dissipative floor finish
10m Copy/File Room Base cabinets with overhead cabinets for storage 300 1 20' x 15' Large center island with storage below
Provide space for large copier, shredder, and recycle bins Locate central to all departments with open access
10n Dedicated SWAT Storage Durable wall and floor finish 300 1 12' x 15' Locate near exterior door to secured parking area
Heavy duty racks for storage of bags and equipment
Access controlled lock
10o Utility Rooms Full height acoustic walls and treatment 300 2 10' x 1 5' Access controlled lock
Exterior access doors
Common Janitor Closet
E
Janitorial supply storge
A
Shared rooms for rest and/or sleeping
B
Shared mail and distribution
B
Main building Computer Room
E
Shared space
E
E
Mechanical & Electric Rooms
E
Mack 5 Page 10

No. Description Operations Criteria Space Attributes Finish Type Square Footage 10p Computer IDF Room Computer rack with overhead cable tray 64 1 8' x 8' Dedicated redundant HVAC system 24/7 Operation
Durable wall and floor finish
Static dissipative floor finish
10q Dog Kennel Storage Durable wall and floor finish 300 1 12' x 15' Exterior door access
Dog wash station with drying area and storage cabinets
Located near locker room entrances
10r Unisex Toilet Room Ceramic tile wall and floor finish 128 2 8' x 8' Full ADA accessible with remote electronic lock
Direct access to public lobby
10s Breakroom Base Cabinets with overhead cabinets 500 1 20' x 25' Seating at tables for up to 20 persons
Full Compliment of appliances: Range, microwave,
dishwasher, sink, disposal, refrigerator & ice maker
Direct access to rear covered patio area
Wall mounted television/monitor
Acoustic Wall Treatments
COMMON SPACES 7,406 23
Secondary computer distribution point
E
Dedicated storage for canine units
with dog washing station
E
Public Accessible toilet room in Lobby
E
Shared Department Breakroom
E
Mack 5 Page 11

No. Description Operations Criteria Space Attributes Finish Type Square Footage

1.0 ADMINISTRATION SPACES Area Total

2.0 PATROL DIVISION Area Total

3.0 BOOKING AND DETENTION Area Total

4.0 PROPERTY & EVIDENCE Area Total

5.0 A3 MRT Area Total

6.0 INVESTIGATIONS Area Total

7.0 POP UNIT Area Total

8.0 EMERGENCY OPERATIONS / CLASSROOM Area Total

9.0 SHOOTING RANGE Area Total

10.0 COMMON SPACES Area Total
Sub Total 35,208
Building Circulation 15% 3,373
(Excludes Shooting Range)
Building Walls and Structure 10% 3,521
Building Total
2,554
2,504
12,721
CONCEPTUAL SPACE NEEDS SUMMARY: NET AREA
2,240
2,590
42,102
2,349
7,406
1,328
1,260
256
Mack 5 Page 12

PROGRAMMING - PART I
February, 2022 Conceptual Space Needs Outline City of San Pablo Police Facility

TABLE OF CONTENTS
No. Description Operations Criteria Space Attributes Finish Type

1.0 Net SF Quant. Dim.
1a Public Parking Provide a minimum of 30 passenger parking spaces 12,000 30 10' x 20' General site lighting per city development standard
Provide CCTV security camera surveillance
Includes 4 dedicated A3 parking spaces
Includes 2 dedicated child exchange spaces near street
1b Secured Staff Parking Provide 40 staff passenger parking spaces 16,000 40 10 ' x 20' Dual-Gate system: 15' minimum width exit & entry
Parking area to be screened from public views
Provide CCTV security camera surveillance
1b Provide 50 fleet passenger parking spaces 20,000 50 10 ' x 20' Dual-Gate system: 15' minimum width exit & entry
Parking area to be screened from public views
Provide CCTV security camera surveillance
1c Specialty Parking Spaces Parking for department trailer and specialty vehicles (10) 6,000 10 15' x 20' Provide power outlets for a minimum of five (5) spaces
Provide shade structure above
1d Fuel Island 3,000 Gallon diesel/3,000 gallon unleaded 525 1 15' x 35' Connect fuel to back-up generator unit
Overhead illuminated canopy
1e Generator Area Emergency generator to provide 72 hours power for the 200 1 10' x 20' Exterior enclosure with screens and sound enclosure
Skid mounted fuel storage
1f Trash Enclosure Perimeter wall enclosure and cover 0 1 15' x 20' Locate in public area outside gates for trash pick up
1g Shared Bicycle Lockers Provide enclosed bike locker for six (6) bicycles 70 1 10' x 7' Locate in public area near main public entry
GENERAL SITE PARKING & OPERATIONS 54,795
Secured Department Vehicle
Parking
Back-Up Emergency power generator
with protection from vehicular traffic
Shared with City Hall Facility
Located behind secured gates
Department Support Vehicles
Combined fuel storage and dispensing
Located behind secured gates

FINISH LEGEND

1.0 General Site Parking

2.0 Support Buildings & Structures
A. Durable Exterior Finishes
B. Intense Finish Systems
C. Exposed Finishes
Square Footage

GENERAL SITE PARKING & OPERATIONS
mack 5 Page 1

PROGRAMMING - PART I
February, 2022 Conceptual Space Needs Outline City of San Pablo Police Facility
No. Description Operations Criteria Space Attributes Finish Type Square Footage

2.0 Net SF Quant. Dim.
2a Dog Kennels Individual dog kennels with locking gates 384 4 6' x 8 ' Concrete floor with floor drain for washdown
Covered roof area with switch controlled lights
Ceiling fans for cooling and air circulation
2b Kennel Yard Direct access from each kennel 300 1 12' x 25' Covered area located adjacent to Sally Port
Locking gate with direct access to rear secured parking Synthetic grass with pervious base for drainage
2c Motorcycles Storage Enclosed parking for four (4) motorcycles 500 1 20' x 25' Full-Height acoustic wall insulation and treatment
Secured access control to rear secured parking
Storage racks for equipment and supplies
Dedicated exhaust system
2d Facility Maintenance Located adjacent to Sally Port 375 1 25' x 15' Full-Height acoustic wall insulation and treatment
Separate HVAC system with dedicated controls in room
Two (2) 8x8 work areas at one end
Roll-up door access for storage portion
Access controls for man-door and overhead door
2e Sally Port/Vehicle Search Secured Drive-thru vehicle space Power operated over head coiling doors at front and rear 1650 1 55' x 30' Additional space for miscellaneous storage shelving .

High intensity lights with wall controls
Direct access control to booking lobby
Two (2) bays with full-height wall divider and pass-door Outer bay to have vehicle car wash equipment with center trench drain connected to sanitary sewer.

Sealed concrete floor with drains for washdown
2f Covered Break Area Shared outdoor space Covered seating area with table s for up to 25 persons 625 1 25' x 25' Water heater and recirculation pump
Roof Access
SUPPORT SPACES 3,834
A
A
B
A

SUPPORT SPACES
Exterior Canine kennels
A
Shared Kennel Yard
C
mack 5 Page 2

PROGRAMMING - PART I
February, 2022 Conceptual Space Needs Outline City of San Pablo Police Facility
No. Description Operations Criteria Space Attributes Finish Type Square Footage

1.0 GENERAL SITE PARKING & OPERATIONS Area Total

2.0 SUPPORT SPACES Structure/Building Area Total
Sub Total 58,629
Circulation 15% 8,794
Landscape 10% 5,863
Site Area Total 73,286
Summary of Parking Qty.

Public Parking 30
Staff Personal Vehicle Parking 40
Department Fleet Parking 50
Department Specialty Vehicle Parking 10
TOTAL 130
CONCEPTUAL SPACE NEEDS SUMMARY: NET AREA
54,795
3,834
mack 5 Page 3

CITY OF SAN PABLO – POLICE FACILITY

DESIGN CRITERIA
03/10/22

BRIDGING ARCHITECT RFP

DESIGN CRITERIA NARRATIVES

TABLE OF

CONTENTS
City of San Pablo
Police Facility

TABLE OF CONTENTS

1. Architectural Design Criteria

2. Civil Design Criteria

3. Landscape Design Criteria

4. Structural Design Criteria

5. Mechanical Design Criteria

6. Plumbing Design Criteria

7. Electrical Design Criteria

8. Data / Telecom Design Criteria

9. Security Design Criteria

10. Audio / Visual Design Criteria

Criteria provided here are general building criteria establishing minimum requirements – see additional specific criteria in Preliminary Building and Site Program and Narrative document for additional specific requirements to be incorporated in Schematic Design and Bridging Documents by Bridging Architect.

BRIDGING ARCHITECT RFP

DESIGN CRITERIA NARRATIVES

ARCHITECTURAL

DESIGN CRITERIA
City of San Pablo
Police Facility

CHAPTER 1: ARCHITECTURAL DESIGN CRITERIA

The following design criteria shall be used as minimum standards in the design serving the new Police Facility located in San Pablo, CA. Specific program requirements may require alternative systems.

1. General Criteria
A. Design of the building envelope, rooms, and all elements shall be in accordance with the California Building Code, and whichever codes are in effect at the time of construction.

B. The project shall be built to City of San Pablo Standards, including but not limited to City municipal codes, material standards such as locksets, cores and keying, access control standards, etc.

C. The project shall be built to site-specific standards, such as planning and zoning guidelines, and any other codes and guidelines affecting this site including San Pablo Avenue Specific Plan and the Mixed Use Center South Regulating Plan.

D. These Design Criteria Documents do not show all the Criteria for full performance and completion of the project. It is expected the Bridging Architect will deliver a building design and Bridging Documents consistent with the intended uses and in compliance with the City’s preliminary program requirements, all applicable codes and regulatory requirements, as well as their own design expertise.

E. Project is required to conform to State of California Essential Service Facility requirements – California Administrative Code – Chapter 4 Administrative Regulations for the Division of the State Architect—Structural Safety (DSA-SS) F. This project shall be designed and constructed for LEED® Certification at a minimum LEED® Silver–v4.1 for BD+C standards. The DBE will register the project with LEED® online and seek formal certification from the USGBC. It is the responsibility of the Bridging Architect to provide a site and building design targeting all mandatory measures and sufficient credits, plus min. six additional credits, to achieve this certification without additional costs to the City.

G. Project to meet Accessibility Requirements as required by ADA and Building Code.

H. Fire & Life Safety as required by CBC, Licensing Authorities, and Contra Costa County Fire Prevention.

I. Project to implement cross-contamination prevention measures throughout.

2. Design Intent
A. This building is to be used by City of San Pablo as its new Police Headquarters and Training Facility and will house the various departments and program elements as noted in the Preliminary Building Program. The building will also include workspace for the County A3 Mobile Response Team (MRT) as shown in the program, and site development work as shown in the Preliminary Site Program.

B. Design to address appropriate adjacencies, spatial relationships, and space allowances for required occupancies, use and furnishings as described in Preliminary Program and confirmed through design process.

C. The building will have the aesthetics, quality & durability expected in an institutional civic facility.

D. The building is considered a civic partner to the adjacent City Hall and the intent is to create a design compatible with, but not identical, to the existing City Hall. It is understood that program specific requirements and operational security will necessitate a different level of transparency and this difference will necessitate a different character. Building Exterior to comply with City’s planning guidelines and spec ific plan, Building Intent above, and as approved through design process.

BRIDGING ARCHITECT RFP

DESIGN CRITERIA NARRATIVES

ARCHITECTURAL

DESIGN CRITERIA
City of San Pablo
Police Facility

E. Rooftop Drone Operation Room to be located with interior stair for roof access. Elevated floor and full perimeter glazing to be provided to maximize visual outlook over parapet.

3. Technical Criteria
A. Miscellaneous Carpentry
i. Backboards will be installed in the MPOE, server room and data/telecom closets.

B. Casework
i. Casework shall be as noted in Space Program and as determined in design process with Client.
ii. Emergency Operations Center (EOC) Dais to be provided under Casework scope and coordinated with Data/Telecom, Audio/Visual and Electrical scope.
iii. Reception Counter in Lobby with granite top and ballistic glazed transaction window is to be provided under Casework scope and coordinated with Data/Telecom, Audio/Visual Security and Electrical scope for access control and panic alarm.
iv. AWS Custom Grade plastic laminate with solid surface tops as shown in plans. All counter tops in both public and non-public areas to be solid surface unless shown as natural stone.

C. Insulation
i. Roof structure: Min. R-30 fiberglass batt insulation below roof deck or as required to meet Title 24 Criteria and specific LEED® credits. ii. Perimeter walls and furred concrete walls to receive batt insulation as required to meet Title 24 Criteria and specific LEED® credits. iii. All interior acoustic walls to receive R-11 sound batt insulation D. Roof Access
Provide roof access via interior stair opening out to rooftop. Same stair to also provide interior access to elevated rooftop drone operation room.

E. Roofing
i. Single-ply roofing will be 60 mil. Single-ply roofing system.

Manufacturer to be Carlisle, Durolast, GAF or equal,
ii. 15 year manufacturer’s NDL roof warranty.
iii. Spanish style tile roofing at will be a clay single piece S tile system.

F. Mechanical Screenings
An exterior metal wall panel system will be included to screen mechanical equipment.

G. Interior Doors
Interior doors (unless required otherwise) to be:
i. Solid core with factory finished wood veneer by Western Oregon Door Company or equal, 3o8o, various doors will be fitted with 18” wide x 8’ tall sidelight windows and mini blinds.
ii. Door and sidelight frames to be prefinished metal by Time ly or equal. iii. Interior sidelights glazing shall be ¼” tempered.

H. Exterior Doors
Exterior doors (unless required otherwise) to be:
i. Painted hollow metal doors and frames - Insulated.
ii. Aluminum storefront entry doors can be used if weather protected. iii. See Building Program for additional security and ballistic requirements.

BRIDGING ARCHITECT RFP

DESIGN CRITERIA NARRATIVES

ARCHITECTURAL

DESIGN CRITERIA
City of San Pablo
Police Facility

I. Door Hardware
i. Hardware to be Schlage series 'AL', brushed aluminum, or equ al. ii. All exterior doors will be provided with locks, closers and continuous hinges with non-removable pins on storefronts and butt hinges on hollow metal doors.
iii. Many interior doors will have keyed locksets (entry, storeroom or classroom function) and some will be non-keyed (passage, privacy or push/pull function).
iv. Closers will also be provided at public areas, secure doors, typical corridor doors, rated doors, restrooms, data rooms and as identified during design process. Closers shall be Dorma, Norton, LCN or equal. v. Panic hardware (where required by code), Dorma series 8000, or equal.
vi. ADA door operators with remote operators will be provided on public entry and restroom doors and others as identified in design process. vii. Doors with electronic access control per Security requirements will need to be provided with electrified hardware and coordination necessary for their operation.

J. Glass & Glazing
i. Will meet Title 24, structural and wind load requirements. ii. Exterior windows shall be thermally broken, anodized aluminum storefront systems . iii. One bi-parting automatic sliding glass entrance door to be included. iv. Exterior glazing shall be 1” insulated. Performance of glazing to be coordinated with Title 24 energy requirements and with requirements of HVAC design. v. Interior sidelights shall be ¼” tempered.
vi. See Building Program for additional security, ballistic and vandal resistance criteria.

K. Metal Framing and Drywall
i. All interior wall framing to be metal studs. Sizes and gauges shall be in accordance with best practices and building codes.
ii. All drywall to be 5/8” thick with a Level 4 finish. iii. Structural metal stud framing may be used for additive architectural elements such as arcade, entry, and at the Sally Port and site structures. iv. Wall heights to be shown on drawings. Specified acoustic treatment to extend full height of walls to structure typically. Coordinate with Mechanical. v. Metal framing & drywall ceiling soffits typically to be provided at the Lobby, EOC and significant meeting rooms.
vi. See Building Program for additional security, ballistic and finish criteria.

L. Ceilings
In general, restrooms will have hard lid drywall ceiling and other areas will have T – bar ceiling. The ceiling types to be identified in the bridging drawings. See Metal Framing and Drywall ceiling soffit note above. See Building Program for additional ceiling criteria.

M. Painting
i. The building exterior will be prepared per manufacturer’s specifications to receive:
ii. One coat primer
iii. Walls to receive Tex-Cote XL-70 textured coating, or equal. iv. Site painted exterior doors to receive enamel paint v. Any exterior steel to receive enamel paint system
N. Interior walls to receive one coat primer and two coats paint in eggshell or satin sheen.

O. Signage

BRIDGING ARCHITECT RFP

DESIGN CRITERIA NARRATIVES

ARCHITECTURAL

DESIGN CRITERIA
City of San Pablo
Police Facility

Code Required Signage – Materials to be cast acrylic sheet, PVC, aluminum or equal finished all exposed faces and edges
i. Code signage including code compliant room name signage throughout interior and exterior of facility.
ii. Signage installed on glazing to include solid material on back side. iii. Vinyl used for signage on glazing to be: 3M, Arlon, Oracal or equal.

Exterior Monument Sign – Attractive materials in accordance with building architectural style. Exterior grade, UV, weather and vandal resistant. i. Location to be shown on Site Plan.
ii. Subject to review and approval from Planning Department.

Exterior Wayfinding Signage – Exterior grade, UV and weather resistant i. Entry(s) User Identification (e.g. “Restricted Access” —side entrances) ii. Hours of Operation
iii. Delivery Instructions
iv. Signage installed on glazing to include solid material on back side. v. Vinyl used for signage on glazing to be: 3M, Arlon, Oracal or equal.

Interior Wayfinding Signage – Materials to be cast acrylic sheet, PVC, aluminum or equal vi. Building directories (2) and support maps
vii. Directional signage (as required)
viii. Identification of lobby reception desk
ix. Department identification signage (as required)
Alternate: Exterior Campus Monument Sign – Attractive materials in accordance with building architectural style. Exterior grade, UV, weather and vandal resista nt. i. Location to be shown on Site Plan detail.
ii. Subject to review and approval from Planning Department.

P. Misc. Specialties
All specialties to be identified by Bridging Architect. i. Extinguishers will be in semi-recessed metal cabinets and rated as required by code. ii. Toilet partitions and accessories to be Bobrick, American Specialties or equal.

Q. Equipment
All kitchenette appliances to be electric and residential quality.

Break Room
i. Dual compartment sink - SS w/ garbage disposal
ii. Oven and stovetop – SS
iii. Residential hood – SS w/ ducted exhaust to exterior iv. 25 CF refrigerators - SS
v. Microwaves - SS
vi. Under counter dishwashers - SS
Coffee Areas
i. Single compartment sink - SS
ii. Under-counter refrigerator - SS
See Building and Site Program for additional equipment requirements R. Furnishings
i. FF&E plans to show preliminary layout and infrastructure requirements ii. Provide electrical and data/telecom to all FF&E Items as required. iii. Provide motorized and manual mechoshades as required for sun control and room darkening per design.
iv. Provide mini-blinds at interior door sidelights.
v. Preliminary Site Furnishings to be shown on site plan s.

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

CIVIL

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

CHAPTER 2: CIVIL DESIGN CRITERIA

The following design criteria shall be used as minimum standards in the design of Civil scope serving the new Police Facility located in San Pablo, CA. Specific program requirements may require alternative systems.

1. Site Location
A. Existing Site: The proposed project site is located on Chattleton Lane in San Pablo next to the San Pablo City Hall. The existing site is an empty lot and has shared drive lane configurations on north and south side yards, The site backs up the new Wildcat Creek Trail.

2. Site Improvements - Overview
A. Proposed Project: The proposed project includes the design and construction of a maximum 42,000 square foot, two story building, with landscaping, secure yard & parking, public parking, walkways and other site development work as noted in the Preliminary Site Program.

B. City to provide site survey including:
i. Boundaries
ii. Easements
iii. Utilities
iv. Grades
C. City to provide geotechnical report addressing existing conditions, compaction requirements of existing fill material, pad preparation, over-excavation and backfill requirements, and structural recommendations.

D. Bridging Architect to perform preliminary determination of pad height and rough grading including cut & fill analysis.

E. Vehicle Wash Bay: Hose Bib and SS/SD drainage diverter switch if required.

3. Site Improvements – Access
A. Site Accessibility: The proposed project site is to meet ADA and the current California Building Code (CBC) Criteria for accessibility.

B. Parking/Vehicular: Number and type of parking spaces to meet requirements identified in the Site Program and all applicable of codes.

C. Fire Access: The proposed project site is to meet the current Criteria California Fire Code (CFC) and Contra Costa County Fire Code. Adequate fire hydrant coverage must be evaluated and established according to Appendix C of the CFC. The project site must also have adequate fire apparatus access in compliance with Appendix D of the CFC, as well as fire department connections in compliance with Section 912 of the CFC. Coordinate with County Fire.

4. Site Improvements – Stormwater Management
A. Contra Costa County Clean Water Program Criteria: The project site is located in Contra Costa County. This location requires that the site follow the Contra Costa County Clean Water Program.

The intent of the program is to treat most of the storm water runoff from relatively small sized storms with engineered systems using natural processes such as infiltration, filtration, and sedimentation.

B. The intent is to utilize stormwater system at Chattleton Lane. One existing creek outlet exists but should be confirmed if additional capacity will be allowed before considering use. No new creek outlets should be considered or relied upon.

C. DBE would need to provide complete design, documentation, submittals and permits required to complete any work required to connect and/or extend storm water system to Creek. Bridging

BRIDGING ARCHITECT RFP

DESIGN CRITERIA
CIVIL

DESIGN CRITERIA
City of San Pablo
Police Facility
Building
CIVIL

DESIGN CRITERIA

Architect to clearly show this scope and requirements if needed.

5. Site Improvements – Paving & Site Concrete
A. Asphalt Paving: All asphalt concrete paving sections will be per the soil engineer’s final report.

Base shall be Class II Aggregate Base rock. Asphalt paving types to be submitted and approved by San Pablo Public Works.

B. Site Concrete: All site concrete paving including curbs and gutters will be per the per the soil engineer’s final report. Concrete paving types to be submitted and approved by San Pablo Public Works.

6. Site Utilities – Existing Utilities
A. All existing utility locations are to be verified by the Bridging Architect. Any existing lines that run through the proposed building location are to be relocated.

B. Sanitary Sewer – West County Wastewater Department is the system provider. Depth and location are to be verified by the Bridging Architect.

C. Domestic, Fire and Irrigation Water - East Bay Municipal Utilities District (EBMUD) is the provider.

D. Electrical and Gas – Pacific Gas & Electric (PG&E) is the system provider.

7. Site Utilities – Proposed Utilities
A. The sanitary sewer is to be sized and installed in compliance with the CBC and City and Sanitary District standards. Initial outreach to be through the Richmond Sanitary District.

B. The storm drain system should be sized for the required year storm event in accordance with the 2013 CBC and Contra Costa County standards.

C. Proposed preliminary water, sanitary, electrical and gas lines will have to be sized for the building as estimated by the Bridging Architect.

D. All items shall be based on initial outreach and be designed to meet state and local requirements. i. Domestic Water: Provide preliminary domestic water connection point and meter size from EBMUD’s water system. Meter will be appropriately sized to meet the demands of the project water need.
ii. Fire Water: Provide preliminary fire water connection size and location, location of system components and piping route as required to meet the estimated demands of the building’s fire sprinkler system and site fire hydrants as required by the Fire Department and applicable codes. iii. Sewer: Provide preliminary sanitary sewer point of connection and piping size to meet the estimated project requirement, codes and sanitary district requirement - confirm min. slope requirements from Building and site components to point of connection. Storm Drain Diverter to SS connection to be provided at Vehicle Wash Bay. iv. Storm Drain: Provide preliminary storm drainage system designed to meet the Criteria of the project, Contra Costa Storm Water Criteria, City Criteria and applicable codes – confirm min. slope requirements from Building to point of connection.
v. Gas: Provide preliminary gas meter sizing and location as required to meet the estimated heating and plumbing requirements of the building. vi. Electrical: Provide electrical power service sizing (via PG&E) to the building rated to meet the estimated electrical load requirements of the project. Transformer is required to be in underground vault per City of San Pablo requirements.
vii. Tel/ Data/Cable/Fiber: Conduits and Cabling for all these services will be

BRIDGING ARCHITECT RFP

DESIGN CRITERIA
CIVIL

DESIGN CRITERIA
City of San Pablo
Police Facility
Building
CIVIL

DESIGN CRITERIA

run from the street to the Building MPOE. Conduits and cables will be sized appropriately to meet the service provider and City needs.

Coordinate with City-wide Fiber Network upgrade concurrent with this project – Police Station is the System Hub.

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

LANDSCAPE

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

CHAPTER 3: LANDSCAPE & IRRIGATION DESIGN CRITERIA

The following design criteria shall be used as minimum standards in the design of Landscape scope serving the new Police Facility located in San Pablo, CA. Specific program requirements may require alternative systems.

1. General:

A. Landscape Goals
i. A landscape that fits its context with the City of San Pablo guidelines and enhances the appearance and function of the building.
ii. A landscape that complies with the principals of Bay Friendly Landscape Practices.

B. The Project is to be designed in accordance with all applicable codes, regulations, and criteria.

C. All materials should be locally sourced as much as possible and made from sustainable content products. Easily cleaned and durable.

D. Plants grown in similar climate, of standard size, clearly labeled, free of disease and pests.

E. Mulch, soil amendment, fertilizers, pesticides all organic.

F. Site furniture of commercial quality – bike racks, bike lockers, benches, trash/recycling etc.

G. Flag Poles to be aluminum min. 35’ high and capable of withstanding the effects of wind loads as determined according to NAAMM FP 1001-07, “Guide Specifications for Design of Metal Flagpoles”, or to specified wind speed, whichever is more stringent. Ground mounted lighting to be provided to illuminate flags. American Flagpole or equal.

H. Maintenance: Landscaping will have a 60-day maintenance period.

2. Secured Yard & Parking:

A. Provide fenced, secured yard and parking area per Site Program with 2 automatic combined entry/exit gates.

B. Provide 8’ tall wrought iron perimeter fence with spears / 6’ solid wall with 2’ wall top spears where near parked vehicles.

C. Power Rolling Gates & Motors (wide powered gate) - Electrical to motors D. Pedestal Card Readers/Keypads both sides of gates and In-ground Exit Loops E. Provide 2 pedestrian gates with Card Readers/Keypads both sides F. Electrical and data to all Card Readers/Keypads
G. Breakers, disconnects, installs

3. Irrigation System
A. Provide an irrigation system that is fully automatic, water efficient, durable and meets all the code, City and County Criteria
B. Irrigation: Provide 100% coverage to landscaped area with a fully automated commercial grade irrigation system.

C. Controller: Rainbird 20 station ESF-LXME/SM8x2/ETC-LX or equal. Provide power and data.

Verify with San Pablo Public Works.

D. R.C. Valve, Filter & Regulator: Irritrol Systems 700 Series or equal.

E. Quick Coupling Valve: Rainbird #33DRC or equal.

F. Mainline Piping: Schedule 40 PVC.

G. Lateral Piping: Class 200 PVC.

H. Bronze Gate Valve: Nibco or equal.

I. Rain Sensor: Hunter Wireless Rain-Clik or equal.

J. Pressure Regulator: Wilkins 500 Series or equal.

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

STRUCTURAL

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

CHAPTER 4: STRUCTURAL DESIGN CRITERIA

The following design criteria shall be used as minimum standards in the design of Structural systems serving the new Police Facility located in San Pablo, CA. Specific program requirements may require alternative systems.

1. General:

A. Design of the building structural system and elements shall be in accordance with the most current California Building Code and City of San Pablo Criteria. Site seismic coefficients, design of building foundations, and site preparation for the buildings shall be in accordance with the geotechnical engineering report for the project.

B. The structural design shall be performed and sealed by a California licensed Structural Engineer.

The Bridging Documents do not show all Criteria for full performance and completion of the project. Structural foundation and framing to beshown in bridging drawings are schematic and will only show the general intent of the design. The Bridging Architect shall be responsible for providing intent that can meet the project Criteria and applicable building codes. The Bridging Architect shall use the information and reference documents provided at its own discretion and shall draw independent conclusions and conduct additional investigations or verifications as necessary to develop the design.

J. Structural Design to be in conformance with State of California Essential Services Facility requirements including enhanced structural criteria. See Chapter 4 Administrative Regulations for the Division of the State Architect—Structural Safety (DSA-SS).

2. Concrete Structural Elements:

A. Foundations:

Foundations are anticipated to be reinforced concrete and will be per the structural engineer’s design requirements taking into account the recommendations from the geotechnical engineer.

B. Floor Slab:

Slab on Grade are anticipated to be reinforced concrete and will be per the structural engineer’s design. Vapor barrier will be provided as required by design under the slab. Slab finish will also meet the design requirements
C. Exterior Panels:

The exterior of the building are anticipated to be constructed of reinforced concrete wall panels, standard tilt-up method. Final panel thickness to be determined by structural engineer. i. Nominal panel thickness of +/- 8” or as required by structural engineer. ii. Exterior face of panels are anticipated to receive a floor slab finish and shall be prepared to receive finish paint. Interior face of panels to receive a hard trowel finish,
iii. Final engineering will determine panel widths.
iv. Exterior panel joints will be caulked for full height, v. Interior panel joints will be caulked
vi. All panels shall be tied together per structural drawings and shall meet all applicable seismic codes.

D. Second Floor:

Second floor system is anticipated to be concrete over metal deck on open-web steel joists or wide flange beams as determined by structural engineer
E. Roof System:

Roof system is anticipated to be a panelized wood and steel hybrid system or open web steel joists with metal deck.

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DESIGN CRITERIA
City of San Pablo
Police Facility
Building

3. Structural Steel and Metals Building Elements:

A. Roof and Second Floor:

Roof and Second Floor are anticipated to be supported by structural steel columns that meet the all applicable standard and codes. Column spacing, size is assumed as below. Final spacing and sizes will be as per the final approved structural design i. Square tube steel columns
ii. Column spacing is proposed as a combination of three grid systems within the building. Final grid and spacing to be determined by structural engineer.
iii. Min. 1 Brace Frame has been assumed at the mid-point of the building.

Given length of preliminary footprint this may require 2.

B. Misc. Metals:

Steel handrails will be provided at exit stairwells. Lobby stairs will be a combination of glass & steel. All steel will be painted with enamel paint. Exterior ramps and stairs to be galvanized painted steel. Bridging Architect to identify other miscellaneous metals required on the project.

4. Wood Building Structural Elements
A. Roof Structure (Hybrid roof option)
Hybrid roof to be steel joists, wood nailers and wood sheathing as assumed below. Final roof framing will be per the approved structural design:
i. Open web steel girders & trusses with wood nailers and field welding as required
ii. 5/8” STR-1 OSB roof sheathing
iii. Final roof member sizing to be determined by structural engineer.

5. Firing Range Structural Criteria – See Building Program A. Slab
Slab to accommodate use of police vehicles on range floor.

B. Walls
Walls to accommodate tactical range protection, acoustic requirements and bullet trap system.

C. Floor structure above
Slab or deck to support tactical range protection, acoustic requirements, bullet trap system, target system, and dedicated exhaust system.

6. Fitness/Wellness Structural Criteria – See Building Program A. Floor
Structural design to accommodate additional equipment weight and minimize bounce and vibration to areas adjacent and below.

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MECHANICAL

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

CHAPTER 5: MECHANICAL SYSTEM CRITERIA

The following design criteria shall be used as minimum standards in the design of Mechanical systems serving the new Police Facility located in San Pablo, CA. Specific program requirements may require alternative systems.

1. Applicable Codes and Design Guides Include but are not limited to current:

A. California Building Code (CBC)
B. California Mechanical Code (CMC)
C. California Plumbing Code (CPC)
D. California Electrical Code (CEC)
E. California Green Building Code
F. California Energy Code, Title 24 Regulations
G. NFPA
H. San Pablo Municipal Code

2. General:

A. Project Description: The project consists of a two-story building with a diverse program including specialty mechanical needs.

B. ALL DX HVAC equipment shall use environmentally-friendly refrigerants.

C. The following deliverables are required for review and approval:
i. Owner’s Project Criteria (OPR): Prepare and submit a draft OPR for review and adoption.
ii. Basis of Design (BOD): Prepare and submit a BOD addressing proposed means and methods of meeting the Owner’s Project Criteria (OPR). This must be submitted and approved prior to commencing the design process.
iii. Schematic Bridging Documents: Provide a complete set of drawings and calculations for review by owner and/or owner’s representatives.

D. Sustainability Goals:
i. This project shall be designed and constructed to a minimum LEED® Silver v4.1 for BD+C standards. The DBE will seek formal certification from the USGBC. It is the responsibility of the Bridging Architect to provide a system design capable of achieving this certification.

3. Mechanical:
i. Quality Assurance: All drawings and calculations shall be prepared, by a California licensed Mechanical engineer. Comply with all Criteria of the Authority Having Jurisdiction, including all Codes and Standards as well as Criteria of utility companies providing services to the building. ii. System Confirmation Phase: Submit a narrative description of all major systems proposed, along with design concepts and philosophy presented in the proposed design. Include description of how the proposed design achieves the goals and design guidelines for the project. Supplement as appropriate with graphical material to convey the design intent. Provide written description of any requested deviations from the Criteria Documents.
iii. Design Completion: Submit a complete set of mechanical schematic bridging documents for review by the Owner/City. The drawings shall be

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DESIGN CRITERIA
City of San Pablo
Police Facility
Building

complete, detailed and accurate enough for the Owner/City to review and evaluate the submitted documents for compliance with the Requirements of the Criteria Documents.

A. Design Criteria:
i. Outdoor Design Temperature:

Summer: 102 F dry bulb; 67 F wet bulb
Winter: 29 F dry bulb
Altitude: 52 ft
ii. Indoor Design Temperature:

Office areas and Public spaces:

Summer: 72 F +- 2 degrees at 50% RH
Winter: 70 F+- 2 degrees
Storage rooms, electrical/mechanical equipment rooms and other non -occupied spaces other than IT closets and computer rooms and telephone equipment rooms:

Summer: Max 78 F.

Winter: Min 62 F.

B. External loads: Based on actual material and construction proposed using design temperatures above. Internal shading may not be used to reduce the load calculated. Fixed exterior shading shall be allowed to reduce calculated cooling load.

C. Internal Loads:
i. Internal load assumptions shall be made in the preliminary load calculations.

Occupant Load: admin area: Per CEC standards
D. Ventilation Criteria: Outdoor air ventilation shall be introduced to each air conditioning system serving occupied spaces of the building in accordance with Criteria of the Non -Residential Building Standards by California Energy Commission. Supply shall be continuous during business hours and 24/7 for operational areas . The designer shall arrange and orient the outdoor air intakes to minimize the potential for contamination from plumbing vents, general building exhaust, trash areas, vehicular traffic and the like. Comply with California Industrial Relations, Section 5142.

E. Electrical and mechanical rooms without forced air cooling system shall be exhausted with thermostatically controlled system up to a minimum 10 air changes per hour. Janitor rooms, and other miscellaneous spaces with potential odorous storage or activity use shall be continuously exhausted at 15 air changes per hour.

F. HVAC Zoning: Systems shall be fully zoned for exposure, usage and occupancy. Interior control zones shall not exceed 1,500 sf open areas. Or a maximum of 3 enclosed offices. Perimeter zones shall not exceed 800 sf, or 3 enclosed offices. Corner offices shall be independent zones.

Provide independent zones for conference rooms, meeting rooms, Fitness/Wellness Room, Break Room, large offices, lobbies, etc., independent unit should be provided for EOC. System to be capable of supporting select 24/7 operations and emergency use under generator power.

G. Ductwork Design:
i. All ductwork shall meet the latest edition of the SMACNA HVAC Systems Duct Design Manual standards for construction and support. ii. Duct shall be designed with operating economy in mind as a priority. Use the minimum coefficients whenever possible as well as following criteria. iii. Supply air, return air and exhaust air duct velocities shall not exceed 1200 FPM and duct friction shall not exceed .08” WC per 100 feet except as noted otherwise.
iv. Duct sizing shall be in accordance with friction drop method per SMACNA

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City of San Pablo
Police Facility
Building

and ASHRAE. Static regain sizing shall not be used.
v. Rectangular ductwork shall be designed with aspect ratio as close to 1:1 as possible. Use the minimum number of fittings as possible. Use round duct where space permits. Wherever possible, use wye fittings for branch take-offs.
vi. When tees are required due to physical constraints, entry shall be 45 degrees. Velocity shall be as equal as possible from main entry to branch exit. Avoid poor fan entry and exit conditions,
vii. Acoustic flex duct shall be permitted for runouts to individual grills and diffusers only, and shall be limited to a maximum of 5 feet in length. No fiberglass duct board systems shall be used.
viii. The system shall be overhead mixed with ceiling diffusers and shall use a ducted return system.
ix. The first 10 ft. of supply and return ductwork shall be internally lined. x. Ductwork shall be designed and constructed to limit losses due to fittings.

H. Air Distribution:
i. Air distribution to and from air conditioning units to and from the occupied space shall be via sheet metal ductwork.
ii. The building may be of combustible construction, so the use of open return plenums will not be permitted by code.
iii. Placement of grilles shall be such that adequate mixing in space occurs and velocity in all areas of the occupied zone (3 feet to 7 feet above finished floor) is between 50 and 80 FPM.
iv. Provide a minimum of one supply air diffuser and one return register for each room except toilet and storage rooms less than 50 SF need only an exhaust register when room is ventilated
v. If transfer grilles are used, they should be arranged with lined ductwork between to minimize noise and light transmittance.
vi. Inlets and outlets shall be located and sized to prevent drafts or direct impingement of air on people and to provide a uniform comfort throughout. Outlet neck velocities shall not exceed 600 FPM. Inlet neck velocities shall not exceed 500 FPM.
vii. In rooms larger than 500 SF, air flow per diffuser shall not exceed 500 CFM and in rooms less than 5oo SF, air flow per diffuser shall not exceed 300 CFM. This does not apply to linear or other high-volume specialty air outlets.
viii. Modulating damper velocities shall not exceed 1500 FPM. ix. Use no duct smaller than 8x6 or 6” diameter for supply air, 8x8 or 8” diameter for return or exhaust air.
x. Minimum overall air circulation rate in any occupied area shall not be >.6 cfm/SF.

I. Building HVAC system description:
i. The baseline heating, ventilating and air conditioning systems for the building shall be high-efficiency roof-mounted packaged VAV air handling units with DX cooling and hydronic HW heating coils.
ii. All equipment shall be screened from view. Coordinate equipment locations and sizes with the architect.

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DESIGN CRITERIA
City of San Pablo
Police Facility
Building

iii. A dedicated unit shall be provided to serve the EOC, plus associated support spaces that are programmed for emergency use on generator.

Extent of Emergency Generator use to be determined and HVAC system planned accordingly.
iv. The HVAC unit shall be equipped with fully modulating 100% OA economizer with fully modulating power exhaust to maintain building pressure setpoint through all ranges of economizer operation. v. Provide airflow measurement stations on unit OA intakes for direct measurement, control, and tracking of ventilation air.
vi. Locate outdoor intakes as far as possible from contaminants with minimum of 10 feet. Refer to ASHARE standard 62 for guidance. vii. Provide filtration systems at all air handling systems. Central air handling systems shall have minimum MERV 13 filters.
viii. IT/IDF/MDF rooms: IT and server /data rooms shall be provided with redundant dedicated split-system DX cooling units capable of 24/7 operation. If space design cooling capacity exceeds 30 W/SF, cooling systems must be provided with economizer mode capability per Title 24 Criteria.

J. Central Heating Equipment:
i. Condensing style boilers with low NOx burners producing less than 10 ppm shall be provided to serve the heating hot water needs. ii. Provide 2 boilers, each sized at 75% of the calculated peak heating load. iii. Variable volume pumps shall be provided to distribute the heating hot water.

K. Heating Hot Water Piping:
i. Provide complete secondary building loop to each VAV reheat coils Piping shall be copper and be insulated per Title 24 Criteria. Provide aluminum jacketing for exposed piping.
ii. System shall be capable of operating when the building is partially and fully occupied as a 24/7 operation.

L. Energy Management System:
i. The temperature control system shall be capable of standalone operation and shall be direct digital control (DDC). Systems shall be entirely automatic, requiring no manual operation. Provide remote access control.
ii. Provide one Operator Workstation (Laptop) with graphical operating display and all points mapped to the graphics.

M. Vibration and Acoustic Design:
i. Design sound control and vibration isolation in accordance with ASHRAE HVAC applications Chapter 48, “Noise & Vibration Control” using noise criteria curves for the specific occupancy type and NC ratings listed below.
ii. Rooftop air handling equipment shall be mounted on vibration isolators and sound isolating curbs to minimize the transmission of vibration or noise into building structure and occupied spaces.
iii. Additional acoustic lagging or sheetrock plenums shall be constructed below the roof deck under equipment to further contain breakout noise. iv. HVAC equipment fans shall be limited to no larger than 25 HP per fan:

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City of San Pablo
Police Facility
Building

provide multiple fans where needed to meet these Criteria. v. Locate rooftop equipment away from sound-sensitive occupancy area, including EOC and meeting/conference rooms.
vi. The acoustic and vibration isolation shall include the distribution of piping, ducts and other mechanical equipment as necessary. vii. Room Acoustic Criteria: EOC/meeting/conference rooms NC30, private offices NC35, lobbies and corridors NC40, workrooms and open office Space NC40, storage/equipment/enclosed stairs NC50
N. Miscellaneous:
i. Provide dedicated ductless split system in the elevator machine rooms and electrical rooms with transformers.

7. Firing Range Exhaust System – See Building Program for dedicated exaust requirements

8. Emergency Generator Coordination – See Building Program A. Identify extent of Emergency Use Operations and Requirements B. Plan system for strategic reduced capacity operation model and coordinate with Electrical

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PLUMBING

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

CHAPTER 6: PLUMBING SYSTEM CRITERIA

The following design criteria shall be used as minimum standards in the design of Plumbing systems serving the new Police Facility located in San Pablo, CA. Specific program requirements may require alternative systems.

1. General:

A. Project Description: The project consists of a two-story building with a diverse program including specialty plumbing equipment.

B. The following deliverables are required for review and approval:
iv. Owner’s Project Criteria (OPR): Prepare and submit a draft OPR for review and adoption.
v. Basis of Design (BOD): Prepare and submit a BOD addressing proposed means and methods of meeting the Owner’s Project Criteria (OPR). This must be submitted and approved prior to commencing the design process.
vi. Schematic Bridging Documents: Provide a complete set of drawings and calculations for review by owner and/or owner’s representatives.

C. Sustainability Goals:
ii. This project shall be designed and constructed to a minimum LEED® Silver v4.1 for BD+C standards. The DBE will seek formal certification from the USGBC. It is the responsibility of the Bridging Architect to provide a system design capable of achieving this certification.

2. Design Criteria
A. Work Included:
i. Sanitary waste and vent system to serve new fixtures, including indirect waste system.
ii. Storm drainage system (roof drains).
iii. Domestic cold water system, including modification and/or upgrade of existing service.
iv. Domestic hot water system, including redundant heater. v. Natural Gas System?
vi. Condensate drain system from mechanical equipment.
vii. Plumbing fixtures and equipment.

B. Codes - Systems shall be designed in accordance with the following codes:
i. California Building Code (most recent adopted edition). ii. California Mechanical Code (most recent adopted edition). iii. California Plumbing Code (most recent adopted edition). iv. California Fire Code (most recent adopted edition). v. California Electrical Code (most recent adopted edition). vi. California Energy Commission (latest Title 24 Energy Efficiency Standards for Non-Residential Buildings).
vii. International Building Code (most recent adopted edition). viii. NFPA (most recent adopted edition).
ix. National Electrical Code (most recent adopted edition). x. California Green Building Code
xi. California Health & Safety Code, Section 116575 (known as AB 1953)

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PLUMBING

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

C. Standards – The following reference standards shall be used for the design:
i. ANSI – American National Standards Institute.
ii. ASME – American Society of Mechanical Engineers.
iii. ASSE – American Society of Sanitary Engineering.
iv. ASTM – American Society for Testing and Materials.
v. CISPI – Cast Iron Soil Pipe Institute.
vi. CS – Commercial Standards.
vii. EPA – Environmental Protection Agency.
viii. NEMA – National Electrical Manufacturer’s Association. ix. NFPA – National Fire Protection Association.
x. NSF – National Sanitation Foundation.
xi. PDI – Plumbing and Drainage Institute.
xii. UL – Underwriters’ Laboratory.

D. Plumbing Design Criteria
i. Project Site Utilities:

The plumbing design engineer shall verify with local Fire Department the water pressure available to the project. It is assumed that a Pressure Booster Pump will be required.

The plumbing design engineer shall coordinate with electrical engineer regarding design for new gas service with the local gas utility company. Gas demand shall be provided to the electrical engineer who will size utility service with PG & E. ii. Domestic Water System Design:

Domestic Water Pressure Range at Plumbing Fixtures:

Minimum: 35 psig
Maximum: 75 psig
It is assumed that a Pressure Booster Pump will be required Domestic Water System Design Temperatures:

Water to public and/or employee water closets, lavatories, drinking fountains, water coolers, sinks, showers and service sinks: City water.

Domestic Water Piping shall be sized to limit the maximum flow velocity as follows: Piping distribution system shall be sized with a maximum pressure drop of 2 PSI per 100 feet and a maximum velocity of 6 fps design flow conditions. Piping mains i nside the building to be above ceiling.
iii. Domestic Hot Water System(s) Design:

Domestic Hot Water Pressure Range at Fixtures:

Minimum: 35 psig
Maximum: 75 psig
Provide water heater as required by California Plumbing Code, to be sized per required water recovery in gallon per hour and storage tank.

Domestic Water Piping shall be sized to limit the maximum flow velocity as follows:

Piping distribution system shall be sized with a maximum pressure drop of 2 PSI per 100 feet and a maximum velocity of 6 fps design flow conditions. Hot water return: calculate maximum velocity no greater than 4ft/second. Piping mains inside the building to be above ceiling.

Engineer to identify areas with excessive distance from hot water source that will result in unreasonable wait time and excessive water consumption. Propose resolution.

Domestic Hot Water System Temperatures:

Hot Water Tankless Type Heater: Hot water supply will be 110 degree F (adjustable to 120 degree F). Temperature controls shall be provided that allow water for water storage temperature not to exceed 140 degree F.

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DESIGN CRITERIA
City of San Pablo
Police Facility
Building

Hot Water to Lavatories and Sinks: Limit temperature to a maximum of 110 degree F.

Hot Water to Showers: Limit temperature to a maximum of 110 degree F from shower heads.
iv. Sanitary Waste and Vent Design:

Plumbing Fixtures: Provide sanitary waste and vent connection on all plumbing fixtures per CPC Chapters 7 and 9.

Mechanical Equipment: Provide condensate connections and indirect waste receptors for HVAC equipment per CPC Chapter 8.
v. Storm Drainage Design:

Size storm drainage system per CPC Chapter 11 and Tables 11-1 and 11-2 @ 2” of rain per hour.
vi. Natural Gas System Design:

Size natural gas for gas fired domestic water heaters and HVAC equipment.

New natural gas piping system will be sized per California Plumbing Code Chapter 12 and NFPA 54.

Coordinate application of gas service with electrical engineer/contractor. Gas delivery pressure shall be applied for a low-pressure service pressure.

E. Plumbing Systems Description
i. General:

Provide a complete a nd operational sanitary waste and vent system, storm drainage system, domestic hot and cold water piping system, and natural gas piping system. ii. Plumbing Fixtures: Per Architectural drawings as required by CPC with county amendment.
iii. Domestic Water Supply System
Provide piping distribution systems to all plumbing fixtures and equipment per Architectural drawings and as required. Provide pressure reducing valves as required.

Provide pressure regulator if building water service pressure f rom the street exceeds 80 psig.

Domestic water piping shall not be installed in or above IT Rooms, Telephone Rooms, and Electrical Rooms.

All domestic water piping installed in a conditioned space does not have to be insulated.

All domestic water piping installed in a non-conditioned space shall be insulated to meet Green Building Code Criteria.
iv. Domestic Hot Water Supply System:

Two (2) new high -efficiency, gas-fired tankless water heaters shall be provided for the project. Gas Water Heater: A.O. Smith BT H-150 ASME water heater, tank type, power direct-vent, 96% efficient with vent, vent kit and optional acid neutralizing kit 100112380.

A new hot water piping distribution systems will be provided to all plumbing fixtures and equipment as indicated on the Architectural drawings and as required. Tempering valves shall be provided where required.

A high-efficiency tank type water heater will be provided for the showers.

Electric water heating will be provided at the janitor closet(s) and remote restrooms. v. Sanitary Waste and Vent System
All plumbing fixtures shall be drained by gravity through a sanitary waste and vent piping system. Each fixture shall be provided with sanitary vent.

Sanitary waste and vent piping shall not be run through or above Electrical Rooms. vi. Storm and Overflow Drainage System:

Provide storm drainage system to serve building.

Provide storm drain downspouts outside the building. Coordinate locations of

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City of San Pablo
Police Facility
Building

downspouts with exterior architectural layout/design. Provide secondary or overflow system where ponding of water in a flat roof area per latest CPC 1101.11.2.

Coordinate routing of storm and overflow drainage piping with architectur al for piping inside building.

Coordinate with Criteria for bio-retention. See Civil drawings. vii. Natural Gas System:

This system shall be designed in accordance with Chapter 12 of California Plumbing Code and NFPA 54.

All new plumbing appliance and HVAC equipment requiring gas will be provided with gas supply with isolation valve.
viii. Cooling Coil Condensate Drain System:

This system will be designed in accordance with California Plumbing and Mechanical Codes.

All cooling coil condensate drain piping from roof mounted HVAC equipment will be terminated into roof receptors or approved indirect waste receptor. New roof receptors to be tied into sanitary sewer system and vented through roof.

All cooling coil condensate drain piping from indoor HVAC units to be pumped or gravity drained to closest service sink, floor sink, floor drain or other approved plumbing fixtures.

Condensate drain piping inside building will be insulated. ix. System Performance Criteria.

Water Distribution Systems, Below Ground: 80 psig maximum.

Water Distribution Systems, Above ground: 80 psig maximum.

Soil Waste and Vent Systems: 104 foot head of water.

Storm Drainage Systems: 104 foot head of water

3. Plumbing System

A. Sanitary Sewer and Vent System
i. Provide sanitary sewer and vent system for the following:

Toilet fixtures (water closets, lavatories, shower, and sinks) Janitorial sink.

Floor drains and floor sink.

Break Room and coffee area sinks.

B. Storm Drainage System
i. Provide storm drain connections to roof drain and overflow drains.

C. Domestic Water System
i. Provide domestic water to the following:

Toilet fixtures (water closets, lavatories, shower, and urinals) Janitorial sink.

Floor drains.

Break Room sink.

Coffee Location sinks.

Dishwasher, refrigerator (requiring water supply).

Provide water hammer arrestors at water supply to fixtures with quick-closing valves.

Provide trap primers with water connections to floor drains.

D. Natural Gas System
i. Provide natural gas pipe distribution system to serve the following:

Domestic gas, high efficiency tankless hot water heater system. Provide with piped combustion air intake and water heater flue to be terminated on roof.

Use CPVC piping or stainless steel material for combustion air intake and water heater

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City of San Pablo
Police Facility
Building

flue (Do not use PVC material).

HVAC equipment requiring gas connection.

Gas appliances such as the residential clothes dryers.

E. Plumbing fixtures
Provide high efficiency low flow plumbing fixtures.
i. Water closets: Wall mounted, Flushometer style. Kohler K-4325 Elongated Bowl w/ Sloan 111 Flush Valve, Bemis 655CT open front seat w/ stainless steel check hinge and Zurn Z1203-N carrier, or equal.
ii. Urinals: Kohler K-4904-ET w/ Model 186 Flushometer Valve, and MIFAB NC- 32 carrier, or equal.
iii. Public lavatories: Under-mounted with .5 gpm flow faucets. All lavatories in a solid surface counter to be under-mounted Kohler K-4325 Elongated Bowl w/ Sloan EBF-615 deck-mounted sensor operated faucet or equal. Provide grid strainer, trap and angles stops.

Any lavatories on a plastic laminated counter to be counter-mounted. iv. Wall lavatories: Wall-mounted with .5 gpm flow faucets to be Kohler K-2032 – 4” centers on concealed hangers w/ Sloan EBF-615 deck-mounted sensor operated faucet or equal. Provide grid strainer, trap and angles stops.

Any lavatories on a plastic laminated counter to be counter-mounted. v. Showers: 1.5 gallon per minute shower with thermostatic mixing valve.

Moen T8346EP15 shower unit w/ single handle pressure balancing mixing valve, adjustable limit stop, chrome trim & handle, hand/wall shower head, 69” flexible metal hose, 30” mounting bar supply and JR Smith 2005Y floor drain w/ trap primer, or equal.
vi. Sinks: single-bowl, under-mounted stainless steel sink with 1.8 gpm maximum flow, single lever faucets. Elkay Lustertone ELUHAD141850PD Stainless Steel 16-1/2" x 20-1/2" x 4-7/8", Single Bowl Undermount ADA Sink with Perfect Drain w/ deck mounted Moen 7424 gooseneck spout and pull out spray or equal. Provide aerator, strainer, trap and angles stops. vii. Janitorial sink: Fiberglass floor mounted corner sink with stainless steel wall panels, hose and mop rack. Florestone FMSR 2424 w/ Chicago model 897- RCF lever handle faucet with vacuum breaker, pail hook and wall brace, or equal.
viii. Provide floor drains with trap primers at each restroom (provide maximum of quantity as shown as architectural drawings or minimum as required by Code). Locate trap primer where accessible, otherwise, install inside wall with an access panel.
ix. Drinking Fountains: Wall mounted Haws 1011 wall mount Hi-Lo, 18 gauge, Type 304 Satin Stainless Steel with in-line water filter and mounting plate, or equal.
x. Water Bottle Filler in Fitness/Wellness Room – Elkay EZH20 LZS8WSL – Next Generation Water Bottle Filling Station – Light Gray, or equal. xi. Hose Bibs: provide 1 on each elevation for maintenance, 2 locations on roof and additional locations including K-9 yard, Sally Port, Employee Break Area, Maintenance Shed.

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FIRE PROTECTION

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

The following design criteria shall be used as minimum standards in the design of Fire Protection systems serving the new Police Facility located in San Pablo, CA. Specific program requirements may require alternative systems.

4. FIRE PROTECTION SYSTEM
A. This system will be engineered as design build by the DBE . This narrative is meant to portray the design intent and quality of materials. It w ill be the responsibility of the Bridging Architect to complete the design intent and to create coordinated Bridging Document level design and specification for that purpose to establish critical design intent and level of quality. The DBE will be the Engineer of Record for the project. i. Concealed sprinkler heads to be provided in Public Lobby and significant meeting rooms.
ii. Pendant sprinkler heads to be provided throughout.
iii. Exposed sprinkler heads to be limited to storage, utility and maintenance locations.
iv. Preliminary routing of anticipated fire sprinkler mains and distribution piping locations to be coordinated by Bridging Architect v. Preliminary head layout for Public Lobby and significant meeting spaces to be coordinated with lighting on architectural ceiling plans and shown in Bridging Documents
vi. Identify special conditions that warrant exceptional heads or systems.

A. Codes - Systems shall be designed in accordance with the latest edition of the following codes:
vii. ASCE 7, Minimum Design Loads for Buildings and Other Structures (most recent adopted edition).
viii. California Building Code (most recent adopted edition). ix. California Electrical Code (most recent adopted edition). x. California Fire Code (most recent adopted edition).
xi. California Plumbing Code (most recent adopted edition). xii. NFPA #13, Standard for the Installation of Sprinkler Systems (most recent adopted edition).
xiii. NFPA #24, Standard for the Installation of Private Fire Service Mains and Their Appurtenances (most recent adopted edition).
xiv. Local Amendments to above Codes.

B. Standards – The following reference standards shall be used for the design:
i. ANSI – American National Standards Institute.
ii. ASCE – American Society of Civil Engineers.
iii. ASME – American Society of Mechanical Engineers.
iv. ASSE – American Society of Sanitary Engineering.
v. ASTM – American Society for Testing and Materials.
vi. AWS – American Welding Society.
vii. AWWA – American Water Work Association.
viii. FM - FM Global.
ix. FM Global Approval Guide.
x. ICC-ES – International Code Council Evaluation Service. xi. ICC-ES AC193 Mechanical Anchors in Concrete Elements.

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Building

xii. ICC-ES AC308, Post-Installed Adhesive Anchors in Concrete Elements. xiii. NEMA – National Electrical Manufacturer’s Association. xiv. NFPA – National Fire Protection Association.
xv. OSHA – Occupational Safety and Health Administration. xvi. UL – Underwriters’ Laboratory.
xvii. UL Fire Protection Equipment Directory
xviii. UL Online Certifications Directory.

C. Wet Automatic Fire Sprinkler System – Design Criteria (to be confirmed with code Criteria) i. Description:

The building will be completely protected by a hydraulically designed wet pipe fire protection sprinkler system designed to meet NFPA Standard 13 and the Criteria of the state and local fire marshal. Quick response sprinklers will be provided in all Light Hazard Occupancy areas.

A new underground fire sprinkl er service will be connected to the existing public water system and installed with a backflow device, post indicator valve, fire department connection and terminate at a location inside the building. I nstallation shall meet the Criteria of the local authorities.

A fire department pumper connection (FDC) will be located within fire department acceptable distance from a fire hydrant. A method of draining fire department connection will be provided.

Location and type of tamper and flow switches will be coordinated with the fire alarm system. All switches will be individually addressed and annunciat ed at fire alarm control panel.

The design of the fire protection system will be based on a hydraulic design th at utilizes 90 percent of available pressure and shall include interior and all underground pipes to the location of the hydrant flow test.

Piping will be concealed above finished ceilings and within walls except for areas exposed to structure.

Sprinklers will be located in center or quarter point of ceiling tiles and symmetrically with other ceiling features. Ceiling features include, but are not limited to, walls, lights, air diffusers, and other architectural features.

Complete sprinkler coverage for all rooms, combustible concealed spaces and overhangs will be provided.

Main and auxiliary drains will be provided to drain the entire system. These will be connected to the sanitary sewer with a gravity drain sized to accommodate flow from pressure pipe or will discharge to the exterior of the building.

Electrical connections and wiring as required will be provided for a complete and operable fire protection system, including, but not limited to flow switches, supervisory switches, and the like. Audible electric sprinkler flow alarms on the exterior of the building will be provided.

Seismic restraints for sprinkler and standpipe systems suitable for the Seismic Zone and local soil conditions will be provided.

Field conditions will be verified and building repo rts analyzed prior to submittal of bid.

Design and installation will be based on the more stringent Criteria if AHJ or FM Global Criteria differ from Code.

The Contractor will be responsible for hydraulic calculations, seismic sway bracing calculations, stamping of drawings by a California Licensed Engineer in conformance with all the jurisdictions Criteria for submittal to local agencies for building permit, coordination with Architect, and getting approval from the AHJ.

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

FIRE PROTECTION

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

All fire sprinkler taps made into the main horizontal distribution piping shall come off the top of the pipe.

All sprinkler system submittals shall be provided to the architect for review. Insurer Criteria will be coordinated with the owner and architect.

All visible piping shall be coordinated with the architect prior to installation or contractor will be required to remove and relocate per architect’s direction, Painting of visible piping shall be coordinated with the architect.
ii. Materials:

Materials to be UL Listed or FM Approved for their intended fire protection use, new, free of defects, of current manufacture, and identified.

Sprinklers heads:

Pendent style: Viking Microfast, Quick Response, Recessed. SIN VK302 or equal; Finish:

Coordinate with Architect, Recessed Escutcheon.

Concealed Style: Viking Mirage, Quick Response, Concealed Flat Plate. SIN VK462 or equal; Finish: Coordinate with Architect.

Sidewall Style: Viking Microfast, Quick Response. SIN VK304 or equal; Finish: Coordinate with Architect.

Unfinished Ceiling Spaces: Upright style, Viking Microfast, Quick Response, SIN VK300 or equal; Finish: Coordinate with Architect.

Underground Pipe: Ductile Iron Class 52 or PVC.

Above ground Pipe:
24 inches and smaller: Black Steel Schedule 40, threaded. 2-1/2 inches and larger: Black Steel Schedule 10, grooved.

Fittings: Victaulic style full flow grooved fittings. Threaded cast or ductile iron fittings.

Welded fittings. Mechanical tees shall be Victaulic Style 920 or approved equal. Victaulic style 921, 922, 923, and 925 mechanical tees are not approved.

Couplings: Victaulic style 77 or 75 flexible grooved couplings or style 07 rigid grooved couplings, threaded, or welded joints. Victaulic “Rou st-a-Bout” style or plain end couplings are not acceptable.

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

ELECTRICAL

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

CHAPTER 7: ELECTRICAL SYSTEM CRITERIA

The following design criteria shall be used as minimum standards in the design of Electrical systems serving the new Police Facility located in San Pablo, CA. Specific program requirements may require alternative systems.

1. Applicable Codes and Design Guides Include but are not limited to:

A. 2016 California Building Code (CBC)
B. 2016 California Mechanical Code (CMC)
C. 2016 California Plumbing Code (CPC)
D. 2016 California Electrical Code (CEC)
E. 2016 California Green Building Code
F. 2016 California Energy Code, Title 24 Regulations
G. NFPA
H. San Pablo Municipal Code

2. General:

A. Project Description: The project consists of a two-story building, maximum 42,00 s.f. with 24/7 secure operations and critical emergency use subject to Essential Service Facility requirements.

B. The following deliverables are required for review and approval:
i. Owner’s Project Criteria (OPR): Prepare and submit draft OPR for review and adoption.
ii. Basis of Design (BOD): Prepare and submit a BOD addressing proposed means and methods of meeting the Owner’s Project Criteria (OPR). This must be submitted and approved prior to commencing the design process.
iii. 100% Bridging Documents: Provide a complete set of drawings and calculations for review by owner and/or owner’s representatives.

C. Sustainability Goals:
i. The electrical design shall be closely coordinated with mechanical and plumbing systems design to produce the most energy performance possible.
ii. This project shall be designed and constructed to a minimum LEED® Silver –v4.1 for BD+C standards. The DBE will seek formal certification from the USGBC. It is the responsibility of the Bridging Architect to provide a system design capable of achieve this certification.

3. ELECTRICAL:

A. Quality Assurance: All drawings and calculations shall be prepared by a California licensed electrical engineer. The engineering team shall have experience in projects of this scale, complexity and system types within the last 5 years. Comply with all Criteria of the Authority Having Jurisdiction, including all Codes and Standards as well as Criteria of utility companies providing services to the building.

B. System Confirmation Phase: Submit a narrative description of all major systems proposed, along with des ign concepts and philosophy presented in the proposed design. Include description of how the pro posed design achieves the goals and design guidelines for the project. Supplement as appropriate with graphical material to convey the design intent.

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

ELECTRICAL

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

Provide written description of any requested deviations from the Criteria Documents.

C. Design Completion: Submit a complete set of electrical bridging documents and supporting calculations for review by the Owner/City. The drawings shall be complete, detailed and accurate enough for the Owner/City to review and evaluate the submitted documents for compliance with the requirements of the Preliminary Program and Design Criteria Documents.

D. Title 24: Minimum energy compliance documentation shall be provided using either the whole building approach or area calculation method.

4. ELECTRIC SERVICE
A. The Bridging Architect shall coordinate the design and construction of the incoming electrical service with PG&E. The Bridging Architect shall provide a schematic electrical system from the point of interconnection with PG&E to the main electric service and requirements for distribution and power as required throughout the building, B. Electrical service to include all necessary provisions for electrical scope indicat ed in this section and all building and site systems including but not limited to HVAC, Plumbing, Fire Alarm, Fire Sprinkler, Security, Security Cameras, Access Control, Electronic Door Hardware, Elevators, A/V, Data/Telecom, Radio Equipment, Irrigation, S ignage, and any program specific equipment or systems as well as FF&E scope. See Building Space Program for additional electrical requirements for program specific equipment and systems.

C. The main electric service equipment shall be installed in a dedicated electrical room with exterior PG&E access. The room shall be fire rated in accordance with building codes.

D. The main electric service shall be revenue metered in accordance with PG&E Criteria and standards.

E. The main electric service shall contain digital customer metering equipment for connections to the building Energy Management System for monitoring and reporting of electrical usage. Metering shall provide at a minimum; volts, amps, KVA, KVAR, power factor, peak KW and KWHR.

F. The electrical service sizing contained in these criteria documents is based on preliminary calculations. The Bridging Architect is responsible for confirming the electric service sizing and making any necessary adjustments based on all applicable codes and standards.

G. Provide voltage drop calculations for all large feeders (100A and larger). Feeder conductors shall be sized for a maximum voltage drop of 3% at design load. Branch circuit conductors shall be sized for a maximum voltage drop of 3% at design load.

H. Switchboards, step-down transformers and panelboards shall be located within electrical rooms. Sub-panels may be located in other areas where approved by the Owner/City and architect. Sub-panels not located in equipment rooms shall be flush mounted.

I. All equipment shall be arranged for maximum service access.

J. Provisions shall be made for connections of future photovoltaic system to the main electric service including provisions for metering the generated power and space for future solar inverter equipment.

K. System to include preliminary calculations and sizing of Emergency Generator as well as planning for location on site and fuel storage. Bridging Architect /Engineer to provide preliminary specification for generator.

5. MAIN SWITCHBOARD
A. The Main Switchboard shall be 277/480V, 3 -phase, 4-wire. Preliminary load calculations indicate a service size of 1,200A at 277/480V, 3-phase, 4-wire. The Bridging Architect shall verify the exact service size required and make adjustments to accommodate the required Main Switchboard rating. Provide transient voltage surge suppression (TVSS) on the main

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

ELECTRICAL

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

switchboard. TVSS shall be integral to the main switchboard. The switchboard shall be seismically mounted to the concrete slab and shall be free standing and self-supporting unit.

B. The main switchboard shall consist of an underground pull section, utility metering, main breaker and distribution sections. All bus bars sh all be electrical grade copper. Provide space and spare capacity in main switchboard for an additional 20% load capacity and breaker space.

C. Circuit breaker types and interrupting capacities shall be selected based on the results of a short circuit and coordination study provided by the Design-Build Entity. Current limiting and series rated devices shall be utilized where identified as approp riate by the short circuit study and must be UL approved as a series r ated system. Include arc -flash study and provide arc-flash warning labels for all equipment as required by Code.

D. Receive, inspect and install main switchboard and accessories according to NEC 407.

6. INTERIOR DISTRIBUTION TRANSFORMERS
A. Interior Distribution Transformers shall be located within the designated electrical room.

Ventilation and cooling shall be required to maintain specific temperatures and humidity levels. Coordinate Criteria with the mechanical Bridging Architect.

B. Provide K13 rated transformers for panels with computer loads.

C. Transformers shall have copper windings.

7. ELECTRICAL BRANCH CIRCUIT PANELBOARDS
A. Panelboards shall be provided with full sized neutrals and ground bars, copper bus, with thermal magnetic type molded case main and branch circuit breakers. Provide branch circuit panelboards with bolt -on type circuit breakers only, to se rve loads as required.

Main circuit breakers shall be individually mounted.

B. Provide 277/480V, 3 -phase, 4-wire lighting panelboards to serve the lighting loads. All lighting panelboards shall be rated for 225A at 277/480V, 3 -phase, 4-wire and contain minimum 25% spare capacity and circuit breaker mounting space. Provide quantities of lighting panelboards as needed to serve the lighting loads, minimum of one (1) per floor.

C. Provide 277/480V, 3 -phase, 4-wire power panelboards to serve HVAC equipment. HVAC panelboards shall be rated for a minimum of 225A at 277/480V, 3 -phase, 4-wire and contain 25% spare capacity and circuit breaker mounting space. Provide quantities of HVAC panelboards as needed to serve the HVAC loads.

D. Provide 120/208V, 3 -phase, 4-wire panelboards to serve general power and receptacle loads. All power panelboards shall be rated for 225A minimum at 120/208V, 3 - phase, 4-wire and contain 25% spare capacity and circuit breaker mounting space. Provide quantities of power panelboards as needed to serve the general power and receptacle loads, minimum of two (2) per floor.

E. Provide 120/208V, 3-phase, 4-wire panelboards to serve computer loads. All computer power panelboards shall be rated for 225A minimum at 120/208V, 3 -phase, 4-wire and shall have 200% neutral. All necessary precautions shall be taken to minimize harmonics on the computer power panelboards. Provide minimum 25% spare capacity and 20% spare 20A - single pole circuit breakers and 20% spare circuit breaker mounting space in all computer power panelboards.

F. Mount panelboard cabinets plumb and rigid without distortion of the box. Mount recessed panelboards with fronts uniformly flush with wall finish and mating with back box.

G. Stub (4) 1” empty conduits from flush mounted panelboards into an accessible ceiling

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

ELECTRICAL

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

space. Provide a pull wire in each conduit stub.

H. Create a printed directory card to indicate installed circuit loads and incorporating Owner/City’s final room designations. Obtain approval before installing. Use a computer or typewriter to create directories. Hand written directories are not acceptable.

I. All panelboards shall be provided with door-in-door covers for ease of service and maintenance.

J. Panelboards shall be installed on same floor as loads ser ved, except for roof equipment loads where the HVAC panelboards are to be located on the second floor.

8. ENCLOSED SWITCHES AND CIRCUIT BREAKERS
A. Provide enclosed circuit breakers and switches where required. All interior switches or circuit bre akers in dry environments shall be NEMA type 1, Interior switches or circuit breakers subject to damp or wet environments shall be NEMA 4X. All switches and circuit breakers located outdoors shall be NEMA 3R or 4X.

B. All enclosed switches or circuit breakers shall be provided with lock-off capability built into the device.

C. Label each enclosed switch or circuit breaker with engraved metal or laminated plastic nameplates.

D. Provide elevator equipment disconnect with fusing and auxiliary contacts in accordance with elevator equipment specifications and Code Criteria. Coordinate with the elevator equipment installer at the jobsite.

9. BRANCH CIRCUITS, OUTLETS AND EQUIPMENT CONNECTIONS
A. Provide specification for all panelboards, feeders, and branch circuits to utilization equipment to include electrical outlets, devices, disconnects, direct electrical connections to systems furniture and equipment, conduit wiring and overcurrent protection devices.

B. Provide minimum quantities of outlets as follows:
i. For offices and conference rooms, provide one (1) duplex receptacle outlet for every 12 linear feet of wall or portion thereof with a minimum of three duplex outlets in each office and/or conference room. ii. For storage rooms, mechanical rooms and electrical rooms provide a minimum of one (1) duplex receptacle outlet for every 50 square feet or portion thereof.
iii. For other areas, provide a minimum of one (1) duplex receptacle outlet for every 20 linear feet of wall or portion thereof.
iv. Provide duplex receptacle outlets as required for all equipment. v. Provide one (1) duplex receptacle outlet within 12 inches of each telephone/data outlet or wireless access point.
vi. Provide one (1) duplex receptacle outlet within 12 inches of each TV outlet for control and of each TV Location.
vii. Provide 2” conduit between each TV outlet for control and corresponding TV Location for USB or HDMI connections.
viii. On the exterior of the building, provide one (1) duplex receptacle outlet for every 200 linear feet of wall or portion thereof. Outlet shall be a GFCI in a lockable weatherproof-while-in-use cover.
ix. Provide a minimum of one (1) GCFI receptacle outlet in each restroom adjacent to sink.
x. Provide 120V duplex general receptacle outlets with no more than six (6) receptacles for each 20 amp circuit.

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

ELECTRICAL

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

xi. For computer circuits, provide 120V duplex receptacles with no more than three (3) receptacles for each 20 amp circuit.
xii. Provide all electrical connections to modular and systems furniture and equipment for a complete installation. Verify circuit, wiring and connection Criteria with Owner/City.
xiii. Provide a minimum of one (1) recessed flush floor duplex receptacle outlet in each conference room and/or training room below table or desk. Floor outlets located on the second floor shall be provided utilizing fire rated poke through assemblies.
xiv. Provide dedicated outlets and circuits for kitchen equipment. xv. Provide one (1) duplex receptacle outlet at each seating location at the Dais in the EOC. Coordinate with casework subcontractor. xvi. Provide one (1) flush mounted floor box with one (1) duplex receptacle at each free-standing table in the EOC. Coordinate with FF&E. xvii. Provide dedicated electrical power circuits and outlets for Audio/Visual equipment in the EOC and Meeting Rooms. Coordinate with the A/V consultant.
xviii. Provide four (4) flush mounted floor boxes with one (1) 20A, dedicated 120V duplex receptacle in each for powered exercise equipment in the Fitness/Wellness Room. Coordinate locations with Equipment Vendor.
xix. Provide three (3) flush mounted floor boxes with one (1) 20A, dedicated 220V receptacle in each for powered exercise equipment in the Fitness/Wellness Room. Coordinate locations with Equipment Vendor. xx. Provide one (1) duplex receptacle outlet at each seating space at the Public Counter.
xxi. Provide one (1) dedicated 20 amp, 120V receptacle outlet at each copy machine location in Work Copy Rooms.
xxii. Provide dedicated electrical power circuits and outlets for Security equipment. Coordinate with the Security equipment installer. xxiii. Provide two (2) dedicated GFCI receptacle in the elevator machine rooms.
xxiv. Provide one (1) dedicated GFCI, weatherproof receptacle in the elevator pits.
xxv. Provide dedicated 20A, 120V circuits for elevator cab lights and controls in the elevator equipment rooms.
xxvi. Provide automatic switching controls for receptacle outlets in accordance with California Title 24 Criteria.

C. Site Power
i. Provide electrical branch circuit wiring and connections to site irrigation controllers. Provide conduit for all low voltage wiring from irrigation controllers into planter areas for connections to sprinkler valves as needed.
ii. Provide flush, ground mounted LED lighting and electrical branch circuit wiring for illumination of flag poles. Provide photocell control for dusk to dawn illumination of flags.
iii. Provide power wiring and electrical connections for site security gates including weatherproof disconnect switches for gate control equipment

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

ELECTRICAL

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

as needed. Provide conduit for control wiring as required. iv. Provide power wiring and disconnect switches for illuminated site monument sign. Provide photocell control for dusk to dawn operation. v. Provide lighting under exterior arcade and covered entry for nighttime illumination of pedestrian walkways.
vi. Provide emergency egress lighting utilizing battery packs in selected fixtures for lighting egress pathways in the event of a utility power failure. Bo not rely solely on Emergency Generator.
vii. Provide electric vehicle charging stations at designated parking areas as determined by City. Provide dual charging station, Chargepoint model CT4021, bollard mount or approved equal. Provide 208V, 40 amp branch circuits and wiring to charging stations.
viii. Provide power to Fuel Island and provide overhead canopy lighting ix. Provide lighting and power at Sally Port, Motorcycle Storage, Maintenance Shed and Dog Kennels on site.
x. Provide power wiring to landscape tree lighting. Provide control via timeclock/photocell.

10. RACEWAYS
A. Conceal conduit within finished walls, ceilings and floors except in mechanical, electrical, and equipment rooms where exposed conduit it permitted.

B. All circuit wiring shall be enclosed in raceways.
i. The raceway system shall be conduit of the appropriate material. ii. Conduit systems shall be concealed in all areas except in mechanical, electrical and IT rooms.

C. Set metal floor boxes to trim level and flush with finished floor surface.

D. Provide electrical connections to systems furniture from floor and/or wall outlets only. No tele- power poles shall be used for connections to systems furniture. Provide dual, power and data floor boxes, flush with finish floor on the first level to feed power and data to island systems furniture stations. Provide wall outlets where systems furniture is installed adjacent to walls. Fo r island systems furniture stations on the second floor, provide fire rated, dual, power-data poke through devices, flush with finish floor.

11. EMERGENCY GENERATOR
A. Emergency Generator Coordination – See Building Program i. Identify extent of Emergency Use Operations and Requirements ii. Plan system for strategic reduced capacity operation model and coordinate with Mechanical
iii. Do not rely solely on Emergency Generator for emergency exiting or fire and life safety systems.
iv. System to be in conformance with State of California requirements for Essential Service Facilities.

B. Emergency Generator Specification – See Building Program i. Determine preliminary capacity of generator and type and capacity of fuel storage.
ii. Specify Automatic Transfer Switch (ATS) and all required components of a functional system.
iii. Identify location on site.

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

ELECTRICAL

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

12. COMMUNICATION ENHANCEMENT SYSTEMS
A. Emergency Radio Communication Enhancement Systems (ERCES) Bi-Directional Amplifiers (BDA).
i. Confirm system requirements with County Fire Department ii. NFPA, IFC, IBC and your local AHJ govern the installation, testing and maintenance of in-building 2-way emergency responder radio enhancement systems.
iii. Specify basic system requirements.
iv. State requirement for testing by County and requirement of approval.

B. In-Building Cellular Enhancement System / Distributed Antenna System (DAS) – Vendor Specific
i. Contact cell service providers and determine procedures for implementation. Verizon, AT&T, and T-Mobile.
ii. Specify basic requirements.
iii. State requirements for Vendor involvement and approvals.

13. LIGHTING SYSTEMS
A. Site Lighting: The Bridging Architect shall provide preliminary design, for the site lighting systems including pole and building mounted lighting fixtures, and specify automatic/manual controls for all drives, walkways and parking areas. Coordinate the placement of pole mount luminaires with the landscape and parking lot elements. All exterior lighting shall be LED type for maximum energy efficiency. Pole mounted luminaires shall be provided with a maximum mounting height of 25 ft. Pole shall be painted square steel with hand -holes and associated appurtenances for complete installation. Illumination levels shall meet the following Criteria:
iv. Parking lots 1.5 foot-candle average
v. Code 3 Response Parking 2 foot-candle average
vi. Drive areas 1 foot-candle average
vii. Walkways .25 foot-candles minimum
viii. Outdoor Patio .25 foot-candles average
Provide computer generated site photometric plans showing the site illumination levels in foot-candles for Owner/City review and receive approval prior to completi on of the site lighting design.

B. Site Lighting Controls: The Bridging Architect shall specify a site lighting control system incorporating automatic and manual override features. All exterior lighting shall be turned on by photocell and off by timeclock except for selected site lighting fixtures designated by the Owner/City as night lights. Night lights shall be turned on by photocell and off by photocell for dusk to dawn operation. Provide an electronic programmable timeclock for the exterior lighting control with programming as directed by the Owner/City. Provide additional motion sensor control with step-dimming where required by current State energy Codes. Elements of the facility are a 24 /7 operation and lighting controls to provide for night and weekend operations.

C. Interior Lighting: Interior lighting fixtures shall LED type for recessed, surface and pendant mount applications. Lighting illumination levels for al interior spaces shall meet the following average maintained levels at 30 inches above the finish floor:
i. Open Office 40 foot-candles
ii. Private Office 40 foot-candles
iii. Restrooms 20 foot-candles
iv. Break Room 20 foot-candles
v. Conference/Meeting Rooms 40 foot-candles (Dimmable)

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

ELECTRICAL

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

vi. Corridors 20 foot-candles
vii. Lobby 20 foot-candles
viii. Reception 40 foot-candles
ix. Electrical Room 30 foot-candles
x. Mechanical Room 30 foot-candles
xi. Records 50 foot-candles
xii. Telephone Room 30 foot-candles
xiii. IT Rooms 40 foot-candles
xiv. EOC 60 foot-candles (Dimmable)
xv. Storage 20 foot-candles
D. Outdoor Lighting Fixtures: Outdoor lighting fixtures shall be LED type, wall and pole mounted. Recessed LED fixtures shall be provided at exterior soffit and covered walkway locations with plaster finish, pendant where framing is exposed. Provide one (1) wall sconce at each of four (4) exterior columns at building main entry. Exterior site lighting fixtures shall be as follows or approved equals:
i. Site Pole Lighting Fixtures: Cree Model #ARE-EDG ii. Wall Mounted Fixtures: Cree Model #ARE-EDG
iii. Bollard Lights: Cree Model #PWY-EDG
iv. Column Sconce: SPI Model #AEW8073
E. Interior Lighting Fixtures: Interior lighting fixtures shall be LED type, recessed in grid, surface and pendant mounted. Interior lighting fixtures shall be as follows or approved equals:
i. Open Office Areas: Lithonia Model #2ALL4
ii. Private Offices: Lithonia Model #2ALL4
iii. Conference Rooms: Lithonia Model #2ALL4
iv. Reception Area: Peerless Model #RD4M4
v. Meeting Room: Peerless Model #RD4M4
vi. Lobby/Corridor: SPI Model #AIP8175
vii. EOC: SPI Model #AIP8207
viii. Entry Sconce: SPI Model #AIW8305
ix. Recessed Can Light: Lithonia Model #EVO
x. Recessed Wall Wash: Lithonia Model #EVO LW
xi. Storage Rooms: Lithonia Model #LBL4
xii. Utility Rooms: Lithonia Model #WT
F. Emergency Lighting: The Bridging Architect shall specify all required emergency egress and exit lighting system and equipment. Emergency egress and exit lightin g shall comply with the Uniform Building Code Criteria and provided for no less than 1 foot -candle of illumination at the floor level for all emergency egress pathways.

G. Battery back -up systems and equipment shall be utilized to provide for uninterruptible emergency egress and exit lighting in the event of a utility power failure, this system should not rely on the Emergency Generator for e mergency power. The battery systems shall be capable of providing 90 mi nutes of back -up power at full brightness. Exit signs shall be electrically powered, internally illuminated type utilizing LED light source and contain internal battery back-up power for 90 minutes of operation at full brightness.

H. Interior Lighting Controls: Interior lighting controls shall meet the Criteria of the 2017 California Title 24 standards. Specify a complete electronic programmable lighting control system to include occupancy sensors, daylighting sensors, step-dimming control and after hours bypass features. Elements of the facility are a 24/7 operation and lighting controls to provide for night and weekend operations.

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

FIRE ALARM

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

The following design criteria shall be used as minimum standards in the design of Fire Alarm systems serving the new Police Facility located in San Pablo, CA. Specific program requirements may require alternative systems.

14. FIRE ALARM SYSTEM

Electrical
A. The fire alarm system shall be designed and installed to meet the Criteria of the latest enacted editions of the following:
i. California Building Code (CBC)
ii. National Electric Code (NEC)
iii. National Fire Protection Association Standard 72 (NFPA 72) iv. California Fire Code (CFC)
v. Local Codes and the Authority Having Jurisdiction
vi. All equipment shall be UL and CSFM listed for the intended purpose.

B. The building fire alarm system shall be an addressable automatic/manual system consisting of the following:
i. Main fire alarm control panel.
ii. Smoke and heat detectors.
iii. Duct smoke detectors for HVAC units. One if the unit is 2000 cfm to 15,000 cfm and two if over 15,000 cfm. Provide automatic shut- down interlock wiring for equipment.
iv. Manual fire alarm boxes.
v. Monitoring modules for connections to fire sprinkler system water flow, valve tamper switches and post indicator valves.
vi. Relay modules for control and shut-down of fire smoke dampers. vii. Audible and visual fire alarm notification devices. Audible and visual alarms shall meet ADA Criteria.
viii. Remote annunciator panel located in accordance with the Criteria of the Authority Having Jurisdiction.
ix. Auto-dialer for connections to off-site Central Monitoring Station via telephone lines.

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

DATA/TELECOM

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

CHAPTER 8: DATA/TELECOM SYSTEM CRITERIA

The following design criteria shall be used as minimum standards in the design of Data/Telecom systems serving the new Police Facility located in San Pablo, CA. Specific program requirements may require alternative systems.

1. Telephone Systems:

A. Telephone service: Coordinate the utility telephone service design with the local serving utility company. Verify the point of connections for telephone service to the building and Criteria for underground pull boxes, service conduits, telephone backboard, power and grounding systems. Incorporate all serving telephone company requirements into the electrical design documents.

B. Telephone outlets: Consult City IT Department for current requirements related to IP Phone Systems which may supersede these requirements below:

Provide telephone outlet boxes with at locations approved by the Owner/City with interconnecting conduit raceways and homeruns to the building main telephone terminal backboard or cable tray for routing to the main telephone terminal backboard. Provide for pull wires in all conduits for CAT-6 cable installation and terminations by DBE Minimum telephone conduit size shall be ¾” and/or as follows:
i. Single telephone outlet: ¾” conduit.
ii. Two telephone outlets: ¾” conduit between outlet boxes with 1” conduit homerun to telephone terminal backboard.
iii. Three telephone outlets: ¾” conduit between first two outlet boxes, 1” conduit between second and third outlet boxes and 1 ¼” conduit homerun to telephone terminal backboard.
iv. Provide one (1) dedicated analogue telephone outlet in the elevator equipment room(s) with ¾” conduit homerun to telephone backboard.

2. Data/Telecom Distribution System:

A. Provide a complete code compliant data cabling pathway system consisting of outlet boxes, conduits and cable tray above accessible ceilings for cable routing to the buildings Server Room on the second floor with all required connections to MPOE and other system entries including 2-2” extra connections each to the Data Closets and between them. Coordinate the locations for all outlet boxes and ports with the Owner/City for exact placement and quantities. Provide a pull wire in all conduits to facilitate CAT-6 cable installation and terminations by Bridging Architect. Minimum data cable conduit size shall be ¾”. Data outlet boxes shall not be daisy- chained. All data boxes shall have separate conduit homeruns and/or cable tray for complete pathway to the Server Room. Provide minimum quantities of data outlets and ports as follows:
i. For offices, provide one (1) duplex data outlet minimum adjacent to a power outlet in each office.
ii. For mechanical and electrical rooms, provide one (1) data outlet, minimum adjacent to a power outlet in each room.
iii. Provide flexible metallic conduit connections to modular systems furniture, minimum 1¼” size for each group of four (4) workstations. iv. Provide a minimum of one (1) flush mounted floor box with 4 data outlets in each meeting/conference room and/or training room below each table.

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

DATA/TELECOM

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

v. Provide one (1) duplex data outlet, adjacent to a power outlet and each seating location at the Dais in the EOC
vi. Provide one (1) flush mounted floor box with 2 data outlets adjacent to a floor power outlet at each free standing table in the EOC. vii. Provide one (1) wall data outlet adjacent to a power outlet in the Wellness/Exercise Room.
viii. Provide one (1) duplex wall data outlet adjacent to a power outlet at each copy machine.

3. Cable and Terminations:

A. Provide a complete data and telephone cabling system consisting of CAT-6 cable routed above accessible ceilings wherever possible to the buildings Server Room on the second floor.

Coordinate the locations for all outlet boxes with faceplate connectors or for terminations within FF&E elements where necessary with the Owner/City. Provide a pull wire in any conduits required to facilitate future use by others . Provide minimum components and quantities as follows:
i. CAT-6 cabling throughout for Data/Telecom
ii. Faceplate connectors as required with terminations by DBE iii. Coordinated terminations for FF&E Items including powered workstations and furniture.
iv. 24” Open Server Racks installed in Server Room and Data Closets v. One Punch Down Block at the top of each rack for cable terminations by DBE
vi. One 6” cable management for each rack
vii. Overhead 12” ladder trays connecting each rack to point of room entry from MPOE, connections and pathways to other Data/Telecom Rooms, distribution points for other systems (ie: Security, A/V, public address, etc.), and to distribution point for data/telecom cabling system. viii. Provide Telecom Bonding Backbone system, pathway system and grounding components.

4. Public Address:

A. Provide conduit, cabling and install speaker boxes for integration with public address system:
i. 3/4” conduit from each speaker location home run to the Server Room ii. Wiring – Monster Cable or equal
iii. Speaker boxes at locations coordinated with City (boxes provided by City)

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

SECURITY

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

CHAPTER 9: SECURITY SYSTEM CRITERIA

The following design criteria shall be used as minimum standards in the design of Security systems serving the new Police Facility located in San Pablo, CA. Specific program requirements may require alternative systems.

1. General - Access Control and Alarm Monitoring System (ACAMS) A. This narrative describes the proposed access control and alarm monitoring system (ACAMS) specified in this section for the City of San Pablo Police Facility. This scope will include access control at the building perimeter and at public/staff interface points within the facility.

Duress/assistance alarm equipment to be provided at public counter as well as perimeter and motion sensor intrusion detection and alarm within the building and with external notification.

The scope w ill also include exterior and interior security camera s with digital recording and viewing on site and remotely.

B. Access control panels and electrified locking hardware power supplies shall be located in telecommunication rooms (TR). Access control hardware and controls to be compatible with City of San Pablo standards.

C. Security system electrified door hardware under this contract shall be provided and installed by the door hardware Contractor. The Security Systems Contractor shall coordinate with the door hardware Contractor. It shall be the responsibility of the Security Systems Contractor to complete the low voltage electrical connections of the electrified door hardware.

D. Power supplies for electrified emergency egress panic door hardware (EPH) shall be identified and specified. Include electrical connections between the electrified emergency egress panic door hardware and the EPH power supplies. The Security Systems design shall be coordinated with the door hardware.

E. All equipment locations shall be coordinated with other consultants. Coordinate design to verify exact routing of all cable tray, conduit, etc. Coordinate with all the Data / Telecom, Electrical, Mechanical, Door and Door Hardware and Casework design, Verify with Architect the exact location of all equipment in finished areas.

2. Equipment
A. All equipment shall be installed in accordance with manufacturers’ standards. Provide and install any and all equipment necessary to provide a complete and operating system, and meet the full intent of this design and other specifications within these construction documents. Any equipment such as consumables, terminators, or any other materials or equipment needed to install this system shall be considered ancillary and be provided as a part of this project.

B. Electrical equipment and systems shall meet UL Standards (or equivalent) and Criteria of the NEC. This listing requirement applies to the entire assembly. Any modifications to equipment to suit the intent of the specifications shall be performed in accordance with these Criteria.

C. Equipment shall meet all applicable FCC Regulations.

D. All materials, unless otherwise specified, shall be new and be the standard products of the manufacturer. Used equipment or damaged material is not acceptable and will be rejected.

E. All components of an assembled unit need not be products of the same manufacturer.

F. Constituent parts, which are alike, shall be from a single manufacturer.

G. Components shall be compatible with each other and with the total assembly for intended service.

H. Components of equipment shall bear the manufacturer's name or trademark, model number and serial number on a nameplate securely affixed in a conspicuous place, or cast integral with, stamped or otherwise permanently marked upon the components of the equipment.

I. Major items of equipment that serve the same function must be the same make and model.

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

SECURITY

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

J. Equipment and materials installed shall be compatible in all respects with other it ems being furnished and with existing items so that a complete and fully operational system will result.

K. Maximum standardization of components shall be provided to reduce spare part Criteria.

L. The Security Systems Contractor shall provide all new conduit, U TP cable, optical fiber cable, innerduct, racks, cabinets, patch panels, cover plates, outlet boxes, related hardware, distribution, termination equipment, and any other appurtenances and equipment associated specifically with ACAMS.

M. All equipment will be powered by a UPS with a capability to support operations for at least four hours after supply power loss. All power will be obtained from emergency power sources.

N. The following equipment has been identified as part of this system:
i. Card Readers (Firmware to support HID I class and PIV card formats) ii. Access Control Panel (and associated components as required) iii. Card Reader Interface Module(s) as required
iv. Input & Output Interface Modules (and associated components as required) v. Door Position Switches (Alarm Contacts – Flush Mount) vi. Power Supplies (and associated components as required) vii. SJB cabinets (and associated components as required) viii. 12 Volt, 12 Amp Hour sealed gel type batteries (for each power supply) ix. Alarm Horns (Interior and Exterior as required)
x. Duress alarm buttons (mushroom style with mounting plates) xi. Interior Cameras – (Owner Provided & installed) Raceway and wiring by Bridging Documents
xii. Exterior Cameras – (Owner Provided and installed) Raceway and wiring by Bridging Documents

3. Wire and Cable
A. Cable shall be provided in accordance with manufacturer specifications for the equipment it is terminating to..

B. Wire and cable shall be selected, sized and used as appropriate for the device application in accordance with the device manufacturer’s specifications, voltage and load, and distance of the wire/cable run.

C. Wire and cable runs shall be “home run”.

D. Mid run splices are not permitted.

E. Wire and cable shall be Belden, West Penn, Contractors Wire and Cable, or approved equal.

4. Controls
A. Programming and configuration of controls software shall be by Contractor. This scope of work shall include ACAMS programming and configuration. The installing Security Systems Contractor shall secure the services of ACAMS maintenance Contractor for A CAMS programming and configuration at no additional cost to Owner.

B. All equipment locations shall b e coordinated with other trades . Coordinate work with other trades and existing conditions to verify exact routing of all cable tray, conduit, etc. before installation. Coordinate with all the Data / Telecom , Electrical, Mechanical, Door and Door Hardware and Casework Contractors, Verify with Architect the exact location and mounting height of all equipment in finished areas.

C. All conduit and sleeve openings used by the Security Systems Contractor shall be waterproofed or fireproofed in compliance with State and Local Building and Fire Codes. Strict adherence to National, State, and Local Fire Codes, particularly fire stopping will be required.

D. Control signal, co mmunications, and data transmission line grounding shall be i included as

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

SECURITY

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

necessary to preclude ground loops, noise, and surges from adversely affecting system operation.

5. Identification and Labelling
A. All cables and patch cables shall have a permanent label attached at both ends.

B. The Security Systems Contractor shall confirm specific labeling Criteria with Owner prior to cable installation or termination.

C. Location and Fastening: Provide nameplates to identify all equipment components. Provide each panel assembly with a name plate on the interior of equipment enclosures, indicating number of equipment and unit of assembly. Fasten name plates securely with slotted stainless steel screws. The use of adhesive for fastening name plates will not be permitted.

D. Control and Display Labels: Each control, display and any other item of equipment that must be located, identified, read or manipulated shall be appropriately and clearly labeled to permit rapid and accurate identification of its operating state of position.

E. Use Permanent Room Numbers as agreed for rooms and building spaces for signage and labelling implementation.

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

AUDIO/VISUAL

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

CHAPTER 10: AUDIO/VISUAL SYSTEM CRITERIA

The following design criteria shall be used as minimum standards in the design of Audio / Visual systems serving the new Police Facility located in San Pablo, CA. Specific program requirements may require alternative systems.

1. General

A. This narrative describes the proposed audio video implementations for the City of San Pablo Police Facility. This scope will include the EOC, Conference and Meeting Rooms, Lobby, Briefing Room, Drone Control Room, Fitness/Wellness Room and several locations throughout Police Operations.

2. Scope

The following are functional descriptions of the capabilities of the AV systems in each room.

Each room is independent of the other.

A. EOC – Final Requirements TBD through design
i. Displays
Provide 75 inch diagonal wall mounted flat panel LCD display around perimeter of room These displays will have the ability to show any input in the room and from outside sources. ii. Video / Audio Capture and Streaming
Contact the City IT Department to confirm extent of capture and streaming required. iii. Audio
Speaker System - will consist of ceiling mounted speakers. There will be a commercial grade amplifier to power the speakers. They will provide speech reinforcement and audio playback for all sources in the room including the audio conferencing. iv. Control System
The control system for the video and audio systems will utilize an easy to use icon driven controller to be pl aced on the staff table (or anywhere the client decides). The panel will provide a user access to source selection, and display functions, mic level control, volume control, camera presets.
v. Wiring
Contractor to provide and install all wiring for speakers, cameras, control, microphones and displays…everything AV related in this scope. Also provide and install an open equipment rack to hold all AV related gear in the location to be determined by the client.

B. Main Lobby
i. Displays
One 43 inch diagonal wall mounted flat panel Commercial LCD displays will be provided for public information. The content can be monitored and controlled form the network.

C. Large Conference Rooms
i. Overview
This system design will implement “State of the Art” products and integration to provide a room to be proud of. It will include Audio conferencing, a 75inch display wall mounted, and a control system to make the room easy to u se. The room will also have a wireless access to allow tablets, smartphone and laptops to display images on the screens. The room features and functionality are described below;
ii. Display
75 inch diagonal wall mounted flat panel LCD display (or a ceiling mou nted 4200 lumen

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

AUDIO/VISUAL

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

projector with electric drop screen). This display will have the ability to show any input in the room.
iii. Signal Processing
The heart of this system will be a high -bandwidth router/scaler with signal processing. This device will allow for the source routing selection of images to be displayed on the 75” display in HD (up to 1920x1080p) or 1920x1200 on the projector if this option is chosen. (The router / processor also has the ability to drive 4k images if this is needed in the future).

The switch with audio follow video capabilities will allow for switching between following list of source devices:

Three (3) portable computer locations at the table
(2) HDMI
(1) VGA w/ audio
One (1) dedicated computer at the rack/credenza.

One (1) wireless access to the AV system. This allows anyone in the room with a laptop, phone or tablet, present wirelessly to the screen. Up to 4 images can be split on the screen at one time. This wireless device could be put on the clients’ network and has seve ral security encryption levels including WPA2-PSK.
iv. Audio
Speaker System - will consist of four (4ea.) ceiling mounted speakers. These will be placed in the ceiling to give good coverage for the room while not interfering with the microphones.

There will be a commercial grade amplifier in the rack to power the speakers. They will provide audio playback for all sources in the room.

Audio Signal Processing - The system will include a digital signal processor (DSP) based audio mixer/processor that will accommodate the necessary connectivity to provide sufficient input and output connections for the system. In this case, the processor will also provide the necessary echo suppression and cancellation for managing the systems use with audio and eventual video conferencing.
v. Audio Conferencing
The microphones for audio conferencing via the VoIP phone will be mounted in the ceiling above the table. Each microphone pod (2ea.) will have three microphone elements and will provide adequate coverage for the room. A call will be initiated by dialing from the handset in the room and the overhead speakers and mics will be used to engage the call allowing all to hear and be heard. If a dedicated PC (OFE) is in the credenza, this too can be attached to the DSP to allow calls for websharing or PC calls to use the mics and speakers in the room. vi. Control System
The control system for the video and audio systems will utilize a system controller and a table mounted color touch panel. The system will allow a non -technical user access to the operational functions of the equipment via this control interface. The touch panel will provide a user access to source selection, and display functions.

The functions controlled from the touch screen will include:
• Display (on/off, source selection)
• Audio system program volume for selected audio source • Audio system settings
• Lighting and shade control is to be provided
vii. Rack and Wiring
A rack in the credenza will hold the AV router/scaler, ClearOne Interact Pro DSP audio processor, Audio Amplifier, power conditioner, controller and various converters and power supplies. The table will have terminations for the HDMI and VGA w/ audio connections and UTP transmitter(s) that will be connected to the rack via Cat6. We will provide finished six foot cable that can live in the table trough for laptop connections. To the extent possible, all wires

BRIDGING ARCHITECT RFP

DESIGN CRITERIA

NARRATIVES

AUDIO/VISUAL

DESIGN CRITERIA
City of San Pablo
Police Facility
Building

will be concealed and hidden from view when not in use. We will cut the necessary holes in the back of the credenza to accommodate all connections related to AV. A remote keyboard and mouse will be used to control the dedicated PC if used. (OFE) D. Small and Medium Meeting Rooms / Briefing Room
i. Small Meeting Room - Overview / Scope
Install one TV (OFE) in small meeting room. Provide and install an integrated HD camera / Sound bar with USB and HDMI connection to the table. This will allow users to plug into system for TV playback of PC image and/or connect with the USB for access to t he camera and speakers for “websharing” or computer calls.
ii. Medium Meeting Room - Overview / Scope
Same as the Small meeting room but the will be a separate camera and speaker/mic system for video conferencing. The camera will be integrated in the wall below the screen and the speaker/mic unit will sit on the table for better mic coverage in the room.

E. Drone Control Room - Overview / Scope
This room will get multiple TV’s (OFE) mounted on the ceiling above the control equipment for viewing feed from drone with equipment for distributing feed.

F. Fitness/Wellness Room - Overview / Scope
This room will get two TV’s (OFE) mounted on the wall above the exercise equipment. Install two wall mounted speakers, commercial amplifier, music input jack, and discreet audio playback of TV’s with wireless device. The TV or satellite changer will be use d for changing channels.

G. Break Room - Overview / Scope
This room will get one TV (OFE) mounted on the wall. The TV or satellite changer will be used for changing channels.

Bridging Architect RFPQ Page 23
City of San Pablo | New Police Facility Project
Exhibit 4

Agreement for Consulting Services

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CITY OF SAN PABLO

AGREEMENT FOR CONSULTING SERVICES
Project No._______/ Agreement No. _____
THIS AGREEMENT (“Agreement”), dated and effective this ____ day of _____ _, 20__ (“Effective Date”), is by and between the City of San Pablo, a municipal corporation organized and existing under the laws of the State of California, (“City”), and ___________, a __________________, (“Consultant”) (individually, a “Party,” and collectively, the “Parties”).

RECITALS
WHEREAS, the City desires to engage a consultant to provide _____________________ services to the City (“Services”) as further set forth in this Agreement; WHEREAS, the City desires to engage a consultant who will act at all times in the City’s best interest and will respect the trust and confidence placed in that consultant by the City; and WHEREAS, Consultant has represented to City that Consultant has the special training, skill, competence and expertise necessary to provide the Services needed by the City; desires to enter into this Agreement with the City as an independent contractor; and is willing to provide the Services on the following terms and conditions.

NOW, THEREFORE, Consultant and the City agree as follows:

TERMS AND CONDITIONS
(1) Scope of Services.

A. Scope of Services . Consultant agrees to provide the Services to the City as specified in, collectively, the scope of services set forth in the City’s Request for Proposals and Qualifications, dated ___________ and any addenda thereto (“RFPQ”), attached as Exhibit A and incorporated herein, and the detailed scope of services set forth in Consultant’s proposal dated ___________ (“Proposal”), attached as Exhibit B and incorporated herein. In the event of any conflict or inconsistency between any of the terms of the RFPQ, the Proposal, and this Agreement, the terms most favorable to the City will prevail. Any services not encompassed in this Sec tion (1) are additional services (“ Additional Services ”) subject to prior written authorization by the City, as further specified below in Section (3), “Additional Services.”
B. Quality of Performance . Consultant will provide the Services and any author ized Additional Services in accordance with the standards of its profession; in accordance with the terms, conditions, and objectives of this Agreement; and in a manner satisfactory to the City Manager or his or her authorized delegee (“ City Manager ”). Consultant represents that it possesses the necessary skills, background, and licenses to perform the Services or Additional Services. Consultant is solely responsible for the quality and suitability of the Services it provides pursuant to this Agreement. If, during the course of this Agreement, the City Manager notifies Consultant that the Services are not satisfactory, in whole or in part, Consultant will promptly take the corrective action required by the City Manager, at no extra cost to the City. Failure to promptly take such corrective action constitutes a material breach of this Agreement and cause for termination in the City’s discretion. This standard of care will not be construed to impose a mandatory duty on the City within the meaning of Government Code section 815.6. The City’s acceptance of Services performed under this Agreement will not operate to waive or release Consultant’s obligation under this paragraph.

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D. Time is of the Essence . In the performance of this Agreement, time is of the essence.

Consultant must be available to begin providing the Services upon the Effective Date of this Agreement, and must complete the Services within the time specified in Section (4), “Effective Date and Term.”

E. Primary Service Provider . The City has approved of ____________________ as Consultant’s primary provider of the Services under this Agreement, and no other person will be accepted as the primary provider of the Services without the City’s prior written consent.

F. Labor Code Compliance . If the Services are “public works” services as defined in Labor Code section 1720 et seq. and the Agreeme nt is for an amount greater than $1,000, the Agreement is subject to all applicable requirements of Chapter 1 of Part 7 of Division 2 of the Labor Code, beginning at section 1720, and the related regulations, including but not limited to requirements pertaining to wages, working hours and workers’ compensation insurance. Consultant must also post all job site notices required by laws or regulations pursuant to Labor Code section 1771.4.

1. Prevailing Wages: Each worker performing Services under this Agreem ent that is covered under Labor Code section 1720 or 1720.9, must be paid at a rate not less than the prevailing wage as defined in sections 1771 and 1774 of the Labor Code. The prevailing wage rates are on file with the City and are available online at http://www.dir.ca.gov/DLSR. Pursuant to Labor Code section 1775, Consultant and any subconsultant will forfeit to City as a penalty up to $200 for each calendar day, or portion of a day, for each worker paid less than the applicable prevailing wage rate, in addition to paying each worker the difference between the applicable wage rate and the amount actually paid.

3. Payroll Records: Consultant and its subconsultants must maintain certified payroll records in compliance with Labor Code sections 1776 and 1812, and all implementing regulations promulgated by the Department of Industrial Relations (“ DIR”). For each payroll record, Consultant and its subconsultants must certify under penalty of perjury that the information in the record is true and correct, and that it has complied with the requirements of Labor Code sections 1771, 1811, and 1815. Unless the Agreement is for an amo unt under $25,000, Consultant must electronically submit certified payroll records to the Labor Commissioner as required under California law and regulations.

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4. Apprentices: If the amount of the Agreement is $30,000 or more, Consultant must comply with the apprenticeship requirements in Labor Code section 1777.5.

5. DIR Monitoring, Enforcement, and Registration : The Services are subject to compliance monitoring and enforcement by the DIR pursuant to Labor Code section 1725.5, and, subject to the except ion set forth below, Consultant and any subconsultants must be registered with the DIR to perform public works projects. The registration requirements of Labor Code section 1725.5 do not apply if the Agreement is for an amount under $25,000.

(2) Compensation. As full compensation for the satisfactory and timely performance of the Services as specified in Section (1), “Scope of Services,” and the attached exhibits, City hereby agrees to pay Consultant a sum not to exceed ____________________________________Dollars ($_________) as follows:

Invoices must include all of the information contained in Section ( 7), “Billings,” below. Each invoice must be signed by an authorized representative of Consultant, verifying that the invoiced Services have been performed. Consultant will not be entitled to compensation for Additional Services, as defined below in Section (3), unless authorized by City in writing in advance, and memorialized in an amendment to this Agreement executed by the authorized representatives of each Party. This Section (2) supersedes any conflicting or inconsistent provisions in the Proposal.

(3) Additional Services. In addition to the Services included in Section (1), “Scope of Services,” the Parties may from time to time agree that Consultant will provide Additional Services for additional compensation, as authorized by the City Manager. The nature and scope of the Additional Services, including the time for performance and terms for mutually agreeable additional compensation must be memorialized in a writing, executed by both Parties, as further specified in Section (25), “Amendments,” before Consultant may begin providing the Additional Services. Consultant will not be entitled to compensation for any Additional Services performed without a writt en amendment to include the Additional Services in this Agreement. If Consultant believes that services that it is directed to perform by City are not included in Section (1), “Scope of Services,” Consultant will promptly notify the City in writing of the basis for this belief. If the City agrees that the subject services are not included in Section (1), “Scope of Services,” the Parties will promptly execute a writing to authorize the services as Additional Services for mutually agreed-upon additional compensation. Except as otherwise specified in the written authorization, all Additional Services are subject to the same terms and conditions as all Services under this Agreement, including, billing, record-keeping, reporting, insurance, indemnity, and compliance with all applicable laws and standards.

(4) Effective Date and Term. The term of this Agreement (“Term”) begins on the Effective Date set forth above, and expires on _____________. If the Term expires later than the end of the City’s fiscal year, the continuation of the Term into the next fiscal year will be contingent upon the City’s lawful encumbrance or appropriation of new funds for the Agreement.

(5) Assignment and Subcontracting . A substantial inducement to City for ente ring into this Agreement was, and is, the reputation and competence of Consultant. The assignment or subcontracting of this Agreement by Consultant, or any interest therein, is prohibited without the prior written approval of the City Manager. The City h as authorized Consultant to use the following Subconsultants/Subcontractors as specified:

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Subconsultant/Subcontractor Name Subconsultant/Subcontractor Services

____________________________ _______________________________ ____________________________ _______________________________

(6) Independent Contractor Status. It is expressly understood and agreed by the Parties that Consultant, while providing Services pursuant to this Agreement, is an independent contractor and not an employee of the City. C onsultant is solely responsible for the means and methods by which it provides the Services. Consultant is solely responsible for all matters relating to the payment of its employees, including compliance with social security, withholding tax and all other laws and regulations governing such matters. Consultant is solely responsible for its own acts and those of its agents and employees during the Term of this Agreement. Consultant will not represent, at any time or in any manner, that Consultant is an emp loyee of the City. Consultant will exercise its judgment in recommending to City the methods by which to accomplish City’s objectives and needs. Consultant acknowledges that the City will provide no training. Consultant will provide whatever tools and materials that are necessary to complete a client engagement. Consultant is free to accept, and has accepted in the past, other client engagements. Consultant is responsible for purchasing, bringing, providing, and controlling any and all equipment, tools, in struments, etc. needed for completion of the Services set forth herein, as well as for maintenance and use of such equipment. It is understood that Consultant is hired on a temporary basis only, and that if the City and/or Consultant desires to continue Consultant’s services after expiration of the Term or termination of this Agreement, Consultant must enter into a new agreement.

(7) Billings. Consultant's invoices must include the following information: (a) a brief description of Services performed, including any Additional Services; (b) the date the Services were performed; (c) the number of hours spent and by whom; (d) the current Agreement not -to-exceed amount; (e) the amount previously billed; (f) the total paid to date; (g) the outstanding balance due, if any; (h) the current invoice amount; (i) total amount billed against the Agreement to date; (j) the remaining balance of the not-to-exceed amount; and (k) the Consultant’s signature. Except as specifically authorized by City, Consultant will not bill City for duplicate Services performed by more than one person. Consultant may not submit any billing for an amount in excess of the maximum amount of compensation authorized in Sections (2) and (3), above. Consultant is solely responsible for its office and overhead costs, including furniture and equipment rental, supplies, salaries of employees, telephone calls, postage, advertising, and all other expenses incurred by Consultant in the performance of this Agreement.

(8) Advice and Status Reporting. Consultant will provide the City with timely reports, orally or in writing, of all significant developments arising during performance of its Services, and provide the City with information as is necessary to enable City to monitor the performance of this A greement, including statements and data demonstrating the effectiveness of the Services provided in achieving the City’s express goals and objectives. The City may withhold payments otherwise due to Consultant pending timely delivery of all such reports a nd information. Consultant will promptly notify the City Manager of any matters that could adversely affect Consultant’s ability or eligibility to continue to provide Services under this Agreement.

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for a period of four years after the expiration of the Term or termination of the Agreement. At City’s request, or upon expiration or termination of this Agreement, Consultant will return to City all plans, maps, cost esti mates, project financial records, reports, and related documents. All research information, plans, diagrams, financial records, reports, cost estimates or other documents prepared or obtained under the terms of this Agreement will be delivered to and become the property of the City and all data prepared or obtained under this Agreement will be made available, upon request, to the City without restrictions or limitations on their use. This Section (8) will survive expiration of the Term or termination of the Agreement.

(10) Written Reports and Documents . In accordance with Government Code section 7550, if the total compensation paid to Consultant under this Agreement exceeds $5,000, any document or written report prepared by Consultant for or under the dir ection of City will contain the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of such document or written report. The contract and subcontract numbers and dollar amounts shall be contained in a separate section of such document or written report. When multiple documents or reports are the subject or product of this Agreement, the disclosure section may also contain a statement indicating that the total contract amount represents compensation for multiple documents or reports.

(11) Record and Fiscal Control System. Consultant will maintain its financial records and fiscal control systems in a commercially reasonable manner. Consultant will maintain personnel and payroll records to adequately identify the source and application of all received funds; withhold income taxes; pay employment taxes (including Social Security), unemployment compensation, worker's compensation and other taxes as may be due. Consultant will maintain an effective system of internal control to assure that funds provided through the City are used solely for authorized purposes.

(12) Access to Records; Audits. The City will have access at any time during normal business hours and as often as necessary to any bank account and books, records, documents, accounts, files, reports, and other property and papers of Consultant relating to the Services to be provided under this Agreement for the purpose of making an audit, review, survey, examination, excerpt or transcript.

(13) Consultant’s Testimo ny. Unless the Services include serving as an expert witness, Consultant agrees to consult with City and testify at City’s request at no additional cost other than normal witness fees if litigation is brought against City in connection with Consultant’s Services. This Section (12) will survive expiration of the Term or termination of the Agreement.

(14) Assignment of Personnel. Consultant will only assign competent and qualified personnel to perform the Services. If City asks Consultant to remove a person assigned to the Services, Consultant agrees to do so immediately regardless of the reason, or the lack of a reason, for City's request.

(15) Insurance . Before it may begin performing Services under this Agreement, Consultant must procure and provide proof of the insurance coverage and endorsements required by this Section in the form of certificates and endorsements acceptable to City. The required insurance must cover the activities of Consultant and its subconsultants or subcontractors relating to or arising from the performance of the Services, and must remain in full force and effect at all times during the Term of the Agreement. All required insurance must be issued by a company licensed to do business in the State of California, and each such insurer must have an A.M. Best’s financial strength rating of “A” or better and a financial size rating of “VII” or better. If Consultant fails to provide any of the required coverage in full compliance with the requirements of this Agreement, City may, at its sole discretion and in addition to any other remedies, purchase such coverage at Consultant’s expense and deduct the cost from payments due to Consultant, suspend performance of the Services under the Agreement, or terminate Consultant for default. The pro curement of the required insurance will not be construed to

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limit Consultant’s liability under this Agreement or to fulfill Consultant’s indemnification obligations under this Agreement. If coverage limits carried by Consultant exceed the minimum limits sp ecified below, the higher limits will be deemed to be required by this Agreement.

A. Policies and Limits. Consultant must procure and maintain the following insurance policies and limits at all times during the Term of this Agreement:

1. Commercial General Liability Insurance (“CGL”): The CGL policy must be issued on an occurrence basis, written on a comprehensive general liability form (CG 00 01), and must include coverage for liability arising from the operations of Consultant or its subconsultants or subcontractors in the performance of the Services, including products and completed operations, property damage, bodily injury and personal and advertising injury with limits of at least $2,000,000.00 per occurrence. The CGL coverage may be arranged unde r a single policy for the full limits required or by a combination of underlying policies with the balance provided by excess or umbrella policies, provided each such policy complies with the requirements set forth herein.

2. Automobile Liability: The automobile liability policy must provide coverage of at least $1,000,000 .00 combined single-limit per accident for bodily injury, death or property damage.

3. Workers’ Compensation Insurance and Employer’s Liability: The policy must comply with the requirements of the California Workers’ Compensation Insurance and Safety Act, providing coverage of at least $1,000,000.00, or as otherwise required by law.

4. Professional Liability: The professional liability insurance policy must insure against the Consultant’s errors and omissions in the provision of Services under this Agreement, in an amount not less than $1,000,000.00 combined single limit. Any deductible or self- insured retention may not exceed $50,000. The professional liability policy must include prior acts coverage sufficient to cover all Services provided by the Consultant for this Agreement, and the coverage must continue in effect for five years following final payment to Consultant. The following provisions apply if the professional liability policy is written on a claims-made form:

a. The retroactive date of the policy must be shown and must be on or before the Effective Date of the Agreement.

c. If the coverage is canceled or not renewed and is not replaced with another claims-made policy form with a retroactive date that is on or before the Effective Date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five years following expiration of the Term or termination of the Agreement, whichever occurs first. The City has the right to procure, at Consultant’s cost, any extended reporting provisions of the policy if the Consultant cancels or fails to renew the coverage.

d. A copy of the claim reporting requirements must be submitted to the City before

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Consultant may begin performing Services under this Agreement.

B. Required Endorsements . The insurance provided by Consultant must include the following endorsements as specified below. The endorsements must be executed by a person authorized to bind the issuing insurer. The endorsements are to be provided on forms provided, specified, or approved by the City . As an alternative to the City’s forms, the Consultant’s insurer (s) may provide complete copies of all required insurance policies, including endorsements.

1. Additional Insured Endorsements : The Ge neral Liability and Automobile Liability policies are to contain, or be endorsed to contain, the following provisions:

a. The City, its officers, officials, employees, and volunteers (“Additional Insureds”) will be covered as additional insureds with resp ect to all covered liability. This must be provided in the form of an additional insured endorsement to the Consultant’s insurance policy, using form CG 20 10 11 85, forms CG 20 10 10 01 and GC 20 37 10 01, or equivalent approved by the City. For design professionals form CG 20 07 may be used. Alternatively, the additional insured endorsement may be provided as a separate owner’s policy that complies with all of the requirements set forth in this Section 15.
b. The inclusion of more than one insured will n ot operate to impair the rights of one insured against another, and the policies will apply as though separate policies have been issued to each of the Additional Insureds. c. The insurance provided by the Consultant is primary and no insurance or self - insurance held or owned by any of the Additional Insureds may be called upon to contribute to a loss or defense.
d. Any failure by Consultant to comply with the reporting requirements for a policy will not affect nor abridge the coverage provided for any Additional Insureds. e. The coverage or endorsement will not contain any limitations on the scope of protection available to the Additional Insureds.

2. Notice: Each insurance policy required by this clause must provide or be endorsed to state that coverage will not be reduced, canceled, or allowed to expire without at least 30 days written notice to the City, unless due to non -payment of premiums, in which case 10 days written notice is required.

3. Waiver of Subrogation: Each required policy must include an endorsement providing that the insurer will waive any right of subrogation it may have against the City.

Consultant hereby agrees to waive subrogation which any insurer of Consultant may acquire from Consultant by virtue of the payment of any loss.

C. Deductibles and Self -Insured Retentions. Any deductibles or self -insured retentions for the required insurance policies are subject to prior approval by the City Manager . Before beginning performance of the Services, Consultant must disclose the amounts of the deductibles and self-insured retentions that apply to the required policies. If the City Manager determines that the deductible or self- insured retention for any required policy is unacceptably high, at the option of City, (1) the insurer must reduce or eliminate the deductible or self-insured retention with respect to the Additional Insureds, or (2) the Consultant must provide a bond or financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. During the

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Term of this Agreement, Consultant may not increase any deductibles or self-insured retentions with respect to the Additional Insureds, without the prior written consent of the City Manager. The City Manager may condition such consent upon the Consultant procuring a bond or financial guarantee that is satisfactory in form to the City, guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

Consultant must confirm that each subconsultant or subcontractor has complied with these insurance requirements before the subconsultant or subcontractor is permitted to begin Services under this Agreement. Upon request by the City, Consultant must provi de certificates and endorsements submitted by each subconsultant or subcontractor to prove compliance with this requirement. The insurance requirements for subconsultants or subcontractors do not replace or limit the Consultant insurance obligations.

(16) Indemnification. The terms and conditions set forth in subsection 16(A), below, are applicable to this Agreement if the Services to be provided by Consultant are not “design professional” services as used and defined in Civil Code section 2782.8 (architect, landscape architect, engineering, or land surveyor services). The terms and conditions set forth in subsection 16(B), below, are applicable to this Agreement if the Services to be provided by Consultant are “design professional” services as used and def ined in Civil Code section 2782.8 (architect, landscape architect, engineering, or land surveyor services).

A. Indemnification by Non-Design Professionals. Consultant shall, to the fullest extent permitted by law, indemnify, defend (with counsel acceptable to the City) and hold harmless City, and its employees, officials, volunteers and agents ("Indemnified Parties") from and against any and all losses, claims, damages, costs and liability of every nature arising out of or resulting from the performance of this Agreement by Consultant, its officers, employees, agents, volunteers, subcontractors or sub-consultants, excepting only liability arising from the sole negligence, active negligence or willful misconduct of City. Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution.

1. The duty to defend is a separate and distinct obligation from the Consultant’s duty to indemnify. The Consultant shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its directors, officers, and employees, immediately upon tender to the Consultant of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination of comparative active negligence or willful misconduct by an Indemnified Party does not relieve the Consultant from its separate and distinct obligation to defend City. The obligation to defend extends through final judgment, including exha ustion of any appeals. The defense obligation includes an obligation to provide independent defense counsel if the Consultant asserts that liability is caused in whole or in part by the negligence or willful misconduct of an Indemnified Party. If it is fi nally adjudicated that liability was caused by the sole active negligence or sole willful misconduct of an Indemnified Party, Consultant may submit a claim to the City for reimbursement of reasonable attorneys’ fees and defense costs.

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as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, subconsultants or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

4. Acceptance by City of insurance certific ates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply.

B. Indemnification by Design Professionals. Consistent with California Civil Code section 2782.8 (“section 2782.8”), when the Services to be provided under this Agreement are to be performed by a “design professional,” as that term is defined under section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify, defend and hold harmless City, and its employees, officials, volunteers and agents (“Indemnified Parties”) from and against any and all losses, claims, damages, costs and liability of every nature, including reasonable attorneys’ fees and costs, to the extent caused in whole or in part by any negligence, recklessness, or willful misconduct of Consultant, its officers, employees, agents, subco nsultants or subcontractors in performance of the Services under this Agreement, but excluding the sole or active negligence or willful misconduct of one or more of the Indemnified Parties. Defense costs shall not exceed Consultant’s proportionate percent age of fault, except as set forth in section 2782.8.

1. In the event that Consultant or any employee, agent, subconsultant or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits o n behalf of Consultant or its employees, agents, subconsultants or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

2. The review, acceptance or approval of the Consultant’s Services or work product by any Indemnified Party shall not affect, relieve or reduce the Consultant’s indemnification or defense obligations. The provisions of this Section are not limited by and do not affect the provisions of this Agreement relating to insurance.

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(17) Licenses . If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its employees, agents, or subcontractors by federal or state law, Consultant warrants that such license has been obtained, is valid and in good standing, and Consultant shall keep it in effect at all times during the Term of this Agreement, and that any applicable bond has been posted in accordance with all applicable laws and regulations. Consultant , its subconsultants, and subcontractors, will obtain and maintain a City of San Pablo Business License at all times during the Term of this Agreement.

(18) Employment Practices.

A. Employment of Local Residents . Pursuant to the San Pablo Economic Opportunity Policy, the Consultant and any subcontractors shall contact the San Pablo Economic Development Corporation (“EDC”) at [email protected] or 510-215-3200, at least ten business days prior to hiring or staffing for fulfillment of the Agreement, describing number, duties and qualifications needed for available positions, and shall fairly consider for employment any workers referred by the EDC within three business days. “Local Resident” means an individual having an adjusted household income of less than the Area Median Income for Contra Costa County, and domiciled in the City of San Pablo as of the relevant hiring date, with “domiciled” as defined by Section 349(b) of the California Election Code.

Discrimination against Local Residents on the basis of their local status is prohibited.

B. Compliance With Law. Consultant represents that it is an Equal Opportunity Employer and sh all comply with applicable regulations governing equal opportunity employment.

Consultant shall not discriminate in the employment of any person because of race, color, national origin, ancestry, physical or mental disability, medical condition, marital status, sex , age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act. Consultant shall comply with all applicable provisions of the Americans with Disabilities Act of 1990 (“ADA”) in performin g its obligations under this Agreement. Failure to comply with the provisions of the ADA shall be a material breach of, and grounds for the immediate termination of, this Agreement. In performing Services and providing services under this Agreement, Consu ltant shall, at its sole cost and expense, comply with all applicable laws of the United States and the State of California; the Ordinances of the City of San Pablo; and the rules, regulations, orders , and directions of their respective administrative agencies and the officers thereof.

(19) Local Subcontracting – Outreach . Consultant shall contact the EDC at [email protected] or 510-215-3200) at least two weeks prior to any subcontract award, providing notice and details regarding subcontracting opportunity. The EDC shall notify qualified local businesses of subcontracting opportunities, and provide technical assistance to qualified local businesses during the subcontracting bidding process.

(20) Termination .

Notice of termination of this Agreement shall be given in writing to the Consultant, and shall be sufficient and complete when same is deposited in the United States Mail, postage prepaid and certified, address

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as set forth below in Section ( 21), “Notices.” The Agreement shall be terminated upon the date set forth in the City’s Notice of Termination. If the City terminates this Agreement, the Consultant shall be compensated for all Services satisfactorily performed prior to the time of receipt of cancellation notice, and shall be compensated for material s ordered by the Consultant or its employees, or services of others ordered by the Consultant or its employees, prior to receipt of notice of cancellation whether or not such materials or final instruments of service of others have actually been delivered, provided that the Consultant or its employees are not able to cancel such orders for materials or services of others.

Compensation for the Consultant in the event of cancellation shall be determined by City in accordance with the percentage of Services c ompleted and agreed to by the Consultant. In the event of cancellation, all notes, sketches, computations, drawings, and specifications or other data, whether complete or not, remain the property of the City. The City may make copies or extract information from any such notes, sketches, computations, drawings, and specifications, or other data whether complete or not.

B. Termination for Cause. City may terminate this Agreement for cause by providing Consultant with one day’s written notice of such te rmination if Consultant violates any of the terms and conditions of this Agreement. In City’s discretion and at City’s option, such termination for cause may alternatively be accomplished, where Consultant fails to perform any of the obligations required of Consultant within the time and in the manner provided for under the terms of this Agreement, within seven days after receipt of the notice of such default. Upon City's termination of this Agreement for cause, City reserves the right to complete the Serv ices by whatever means City deems expedient and the expense of completing such Services, as well as any and all damages to the extent caused by the negligent acts, intentional acts or errors or omissions of the Consultant, shall be charged to the Consultant.

(21) Ownership of Materials. Any and all documents, including draft documents where completed documents are unavailable, or materials prepared or caused to be prepared by Consultant pursuant to this Agreement shall be the propert y of the City at the moment of their completed preparation. All materials and records of a preliminary nature such as survey notes, sketches, preliminary plans, computations and other data, prepared or obtained in the performance of this Agreement, shall be made available, upon request, to City at no additional charge and without restriction or limitation on their use consistent with the intent of the original design.

(22) Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City's City Manager and approved as to form by the City Attorney.

Such document shall expressly state that it is intended by the Parties to amend the terms and conditions of this Agreement.

(23) Abandonment by Consultant . In the event the Consultant ceases performing Services under this Agreement or otherwise abandons the Agreement prior to completing all of the Services, Consultant shall, without delay, deliver to City all materials and records prepared or obtained in the performance of this Agreement, and shall be paid for the reasonable value of the Services performed up to the time of cessation or abandonment, less a deduction for any damages or additional expenses which City incurs as a result of such cessation or aband onment. Consultant agrees to be financially responsible and to compensate City for any costs incurred by City in retaining the services of another to replace Consultant, but only to the extent that the costs of retaining the replacement exceed what remaining amounts would have been paid to Consultant under the Agreement had Consultant completed the Services.

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(24) Waiver . The waiver by either Party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement.

(25) No Third-Party Rights. The Parties do not intend to create rights in, or to grant remedies to, any third party as a beneficiary of this Agreement or of any duty, covenant, obligation, or undertaking established herein.

(27) Compliance with Laws. In the performance of this Agreement, Consultant shall abide by and conform to any and all applicable laws of the United States, the State of California, and City ordinances. Consultant warrants that all Services done under this Agreement will be in compliance with all applicable safety rules, laws, statutes and practices, including but not limited to Cal/OSHA regulations.

(29) Breach . In the event that Consultant fails to perform any of the Services described in this Agreement or otherwise breaches the Agreement, City shall have the right to pursue all remedies provided by law and equity. Neither payment by the City nor performance by Consultant shall be construed as a waiver of either Party's rights or remedies against the other. Failure to require full and timely performance of any provis ion, at any time, shall not waive or reduce the right to insist upon complete and timely performance of such provision thereafter. In the event of any suit, action or proceeding brought by either Party for breach of any term hereof or to enforce any provis ion hereof, the prevailing party shall be entitled to recover its reasonable attorney’s fees.

(30) Inspection by Other Agencies. Authorized representatives of the Federal Government, the California Department of Transportation, or other government agencies which provide grant funding (if any) for this Agreement and the City have the right to inspect Consultant’s performance of the Services, files, and work product.

(31) Conflict of Interest . Consultant warrants and covenants that Consultant presently ha s no interest in, nor shall any interest be acquired in, any matter which will render the services required under the provisions of this Agreement a violation of any applicable state, local, or federal law. In the event that any conflict of interest should nevertheless arise, Consultant shall promptly notify City of the existence of such conflict of interest so that the City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Gov. Co de section 81000 et seq.) respecting this Agreement. Where City Manager determines, based on facts provided by City staff, that Consultant meets the criteria of section 18701 of the FPPC regulations, the individual providing services under this Agreement shall be considered a “designated employee” under the City’s conflict of interest code, and shall be required to complete FPPC Form 700 regarding his or her economic interests in a timely manner.

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(32) Copyright . Upon City's request, Consultant shall execute appropriate documents to assign to the City the copyright to work created pursuant to this Agreement. The issuance of a patent or copyright to Consultant or any other person shall not affect City's rights to the materials and records prepared or obtain ed in the performance of this Agreement. City reserves a license to use such materials and records without restriction or limitation consistent with the intent of the original design, and City shall not be required to pay any additional fee or royalty for such materials or records. The license reserved by City shall continue for a period of fifty years from the Effective Date unless extended by operation of law or otherwise.

(33) Whole Agreement. This Agreement constitutes the entire understanding and agreement of the parties. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto and supersedes all negotiations or previous agreements between the Parties with respect to all or any part of the subject matter hereof.

(34) Multiple Copies of Agreement. Multiple copies of this Agreement may be executed but the parties agree that the Agreement on file in the office of the City Clerk is the version of the Agreement that shall take precedence should any differences exist among counterparts of the document.

(35) Notices . Notices required by this Agreement shall be personally delivered or mailed, postage prepaid, as follows:

To Consultant: __________________
Name, Title

Address

To the City: City Manager, City of San Pablo
San Pablo City Hall
1000 Gateway Avenue
San Pablo, CA 94806

Each Party shall provide the other Party with telephone and written notice of any change in address as soon as practicable. Notices given by personal delivery shall be effective immediately. Notices given by mail shall be deemed to have been delivered forty -eight hours after having been deposited in the United States mail.

X This Agreement is not subject to federal funding.

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Consultant Contracts Subject to Caltrans Funding. In the event of any conflict or inconsistency between Exhibit D and this Agreement, Exhibit D will control.

__ This Agreement is subject to funding by Caltrans. See Exhibit D.

X This Agreement is not subject to funding by Caltrans.

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IN WITNESS WHEREOF, Consultant has executed this Agreement, and the City, by its City Manager, who is authorized to do so, has executed this Agreement.

APPROVED AS TO FORM: CITY OF SAN PABLO
A Municipal Corporation

By _______________________________ By ___________________________________ Lynn Tracy Nerland, City Attorney Matt Rodriguez, City Manager

By ___________________________________
Consultant, [Title]
ATTEST:

By _______________________________ Dated _________________________ Dorothy Gantt, City Clerk

Attachments: Exhibit A: Request for Proposals and Qualifications, dated __________ Exhibit B: Consultant’s Proposal, dated __________
Exhibit C (if applicable): Federal Contract Provisions

Bridging Architect RFPQ Page 24
City of San Pablo | New Police Facility Project
Exhibit 5

Geotechnical Evaluation, Raney Geotechnical (September 14, 2017)

• Geotechnical Inc
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Q)
c co
CC
September 14, 2017
Capital Partners
Attention: Rod Johnson
2890 Kilgore Road
Suite 175
Rancho Cordova, CA 95670

GEOTECHNICAL CONSULTING

EARTHWORK CONSTRUCTION AND PAVING

SAN PABLO CITY HALL
Gateway Avenue and Chattleton Lane
San Pablo, California
File No. 2270-021.01

INTRODUCTION
This letter presents OUT geotechnical database for the San Pablo City Hall project, as well as recommendations for use in earthwork construction and paving for the subject project. This letter and the attached database are issued to facilitate earthwork contractors who we understand are bidding the project at this time. OUT final report, including recommendations for foundation and slab support will be issued under separate cover as soon as site improvement/support issues driven by soil liquefaction are resolved.

Field exploration for this investigation has included the drilling of three exploratOlY borings to depths ranging from 20 to 50 feet, the pushing of two cone penetration tests (CPT), the coring/drilling of shallow exploratOly holes through pavements, where present , and the sampling of the near sUTface soils. Both disturbed and undisturbed soil samples were obtained from the borings and pavement core locations. All samples, both distUTbed and undisturbed were returned to OUT laboratory for further review and laboratory testing. The locations of the borings, CPTs and pavement coring sites are shown together with the proposed city hall footprint over an aerial photo base on Plate 1, Plot Plan. Logs depicting soils conditions engaged in the borings are presented on Plates 2 through 4, Log of Boring. Moisture, density and unconfined compressive strength test data are presented on the boring logs at the depth of each sample tested. The nomenclature used to describe the soils on the logs is defined on Plate 5, Unified Soil Classification System. Con'ected cone resistance (qt), friction ratio (Rf), pore water preSSUTe (u), and normalized cone resistance (Qtn), from CPT 1 and CPT 2, respectively , are presented 3140 BEACO N BLVD . • WEST SACRAM ENT O, CA 9569 1 • TELEPHONE 916/37 1-043 4 • FAX 916/37 1-1809

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San Pablo City CouncilMay 16, 2022

San Pablo City Council
May 16, 2022