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Billable Rate
Task 1 Preliminary Engineering
1.1 Project Kickoff 2 $447
1.2 Existing Conditions Mapping 56 $9,588
1.3 Signal Coordination 22 $4,340
1.4 Design Refinement 30% Plans 44 $7,458
1.5 Outreach
City Services 1 $231
Chamber Workshop 1 $231
BPAC 1 $231
Public Utilites 6 $1,060
Web Based and News Releases 1 $231
1.6 CEQA Categorical Exemption 4 $628
1.7 Project Management
General Project Management 1 $231
QA/QC 1 $231
Meetings 1 $231
141 $25,138
Task 2 Final Plans
2.1 65% Submittal 85 $12,675
2.2 95% Submittal 70 $10,740
2.3 Final Submittal 58 $8,738
2.4 Outreach
Public Utilites 6 $1,060
City Council 1 $231
Web Based and News Releases 1 $231
2.5 Project Management
General Project Management 1 $231
QA/QC 2 $462
Meetings 1 $231
225 $34,599
Total Base Labor Expenses: 366 $59,737
Reimbursable Expenses
General Expenses $1,000
Kimely Horn - Traffic Signal Design $61,345
GPR $8,000
Record of Survey $1,500
Total Reimbursable Expenses: $71,845
Total CSW|ST2 Design Fee $131,582
Estimated Cost of Project:
Design Fee as a Share of Construction Cost: 11%
30 22 53 118
20 1
4 1
10 30 45
4 12
1 1
24 Robert Stevens PIC/
Total Base Fee
Project
ManagerRich Souza Engineer 3
12 1
231
Second and Fourth Street Intersection CSW|ST2
Project Manager and Engineer
Total Hours
12 195
Varies Engineer 2Josh Woebling SurveyorVaries Survey Team 216
12 20
1 SUMMARY OF PRIME CONSULTANT LABOR EFFORT
Varies Engineer 1
129
1 10 18
216 157
24 1
4 10 8
Task 1 Preliminary Engineering Subtotal: 16 23
1 1
34 36 20
24 30
8 Task 2 Final Plans Subtotal: 6 30 84 0 0
10 30
1 1
105
$ 1,200,000.00
2 1
141 20
csw ST 2
kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712 May 11, 2022
April Miller
Assistant Public Works Director/City Engineer
Public Works Department
City of San Rafael
111 Morphew Street, San Rafael, CA 94901
(via email)
RE: Proposal for the design of Traffic Signals on 4th Street at 2nd Street and West Crescent Drive
Dear April:
We are pleased to provide a Scope of Services and Fee proposal to provide engineering services for the design of traffic signals on 4th Street at 2nd Street and West Crescent Drive. Our Scope of Services follows our understanding of the work that is involved for the design of signal modifications at 4th Street and 2nd Street and a new traffic signal at 4th Street and West Crescent Drive.
PROJECT UNDERSTANDING
This project consists of preparing the detailed designs (construction drawings) for two project locations including:
· 4th Street and 2nd Street
· 4th Street and West Crescent Drive
The signal design at 4th Street and 2nd Street will include replacing existing signal infrastructure to align with the modified intersection layout and cycle track being prepared on the east approach of 2nd Street.
It is understood that CSW will be preparing the civil and striping design and Kimley-Horn will be supporting CSW by preparing the electrical plans. Kimley-Horn will utilize City input on design plans previously prepared by Parisi to determine the final signal equipment and phasing changes.
The signal design at 4th Street and West Crescent Drive will include installing a new signal at the existing three-leg intersection. Kimley-Horn will provide the proposed striping and base-timing for the new signal. It is assumed that any civil work at the intersection will be designed by others.
It is understood that the City will hire a contractor to construct the improvements based on one combined set of signed and sealed design documents. Kimley-Horn will provide the relevant electrical and striping plans, specifications, and estimate to be included in the complete construction package being prepared by CSW.
Kimley>>> Horn
kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712
SCOPE OF SERVICES
Task 1 – Project Management
This task consists of the development and maintenance of the project schedule, work plan, filing system, and monthly invoices. We anticipate one initial kick-off meeting with the City to review the project goals, discuss the proposed project approach, potential design challenges, schedule, and deadlines. Kimley-Horn will prepare a meeting agenda for this meeting and submit summarized meeting minutes to the City within one week. This task also includes coordination with CSW.
Deliverables:
l Monthly Invoices
l Project Schedule and Updates
l Kick-off Meeting Agenda and Notes
Task 2 – Field Investigations and Utility Coordination
Kimley-Horn will conduct a field review to verify the condition of existing visible equipment and infrastructure such as existing lane geometry and physical roadway features, curb ramps, driveways, utilities, streetlights, signage, vehicle detection, and traffic signal features. The field review of the project intersections will be used to determine the potential location of new poles, conduit, pull boxes, and electrical conductors.
We have assumed that the City will be able to provide Kimley-Horn with record drawings/as-builts for existing City owned infrastructure and right-of-way within the project areas. This includes information for the existing equipment and conductor schedules and the City’s previous design coordination with Parisi at 4th Street and 2nd Street. We will rely on the completeness and accuracy of the information provided by the City, and where necessary we will field verify the information to the extent possible. In addition, it is assumed that the City will provide turning movement counts for the 4th Street at West Crescent Drive intersection.
Using a current utility contact list provided by the City, Kimley-Horn will submit utility request letters to utility companies with potential facilities in the project vicinity. We anticipate obtaining utility records from PG&E, Comcast, AT&T, Verizon, and other utility companies known by the City to have facilities within City limits. We will draft the utility request letters for the City to be placed on City letterhead and submitted to the utility company. Kimley-Horn will track dates for when letters are submitted and data is received from all utility companies. Relevant information will be documented in AutoCAD as the utility data is received.
Task 3 – Detailed Design
This task consists of the preparation of the 65%, 95%, 100% and Final (bid ready) designs.
Task 3.1 – 65% PS&E
Kimley-Horn will utilize the data collected in Task 2 to prepare the 65% plans, technical specifications outline, and a preliminary engineer’s estimate for the traffic signal installations at both project intersections including any striping changes at 4th Street and West Crescent Drive.
Kimley>>> Horn
kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712 The following are the anticipated plan sheets to be completed by Kimley-Horn:
1. Traffic signal plans (one sheet per intersection, two total)
2. Traffic signal schedules (one sheet per intersection, two total)
3. Project details (up to one sheet)
4. Signing and striping plan (one sheet for 4th Street at West Crescent Drive) This assumes that both locations will be bid under one construction package. If necessary, we can split up the designs into two separate packages.
It is understood the project plans for 4th Street at 2nd Street will utilize the latest topographic and civil base files provided by CSW. Unless noted otherwise, we have assumed the 4th Street at West Crescent Drive intersection will be designed using scaled aerial images of the project limits supplemented with the record drawings and field investigations and measurements.
The intent of the 65% plans is to show the proposed design layouts and identify any major design issues prior to bringing the plans to a 95% design level. The plans will include limited details. Existing traffic, utility, and landscaping infrastructure, such as poles, boxes, conduits, pipes, overhead wires, trees, manholes, valves, etc., will be shown on all plans. Traffic signal pole and equipment schedules will be filled out for the 65% design plans, but conductor schedules will be completed at the next stage.
The signing and striping plan will show the preliminary layout of all striping and signage to be removed or installed.
Kimley-Horn will conduct a lighting analysis using AGI32 software to evaluate the safety lighting for both project intersection. The lighting levels will be reviewed to determine locations of poles and luminaires to meet lighting levels as recommended by the ANSI/IES RP-8-18, Recommended Practice for Design and Maintenance of Roadway and Parking Facility Lighting, AASHTO Roadway Lighting Design Guide, and the City’s standards for preferred lighting design.
By this phase, we anticipate that utility conflicts and the location of new electrical service for 4th Street at West Crescent Drive have been identified and coordination with PG&E will be started. It is assumed the 4th Street at 2nd Street intersection will maintain the existing service meter located on the controller cabinet and no changes to service or PG&E coordination are required.
Kimley-Horn will prepare project cost estimates and a specification outline utilizing the final 3rd Street Rehabilitation project specifications and bid results provided by the City. The 65% design documents will be submitted electronically to the City for review.
Deliverables:
l 65% Plans and Estimate in PDF format
l 65% Specifications Outline in PDF format
l Lighting Analysis Exhibits
Kimley>>> Horn
kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712 Task 3.2 – 95% PS&E
Upon receipt of one non-conflicting set of City comments on the 65% design, Kimley-Horn will provide responses to City’s comments on each of the design documents. This task includes up to one virtual meeting to discuss 65% comments with the City and CSW if necessary. Once coordination on comments is complete, Kimley-Horn will document final responses and prepare the 95% design plans.
At this stage, additional detail will be added to the plan set and schedules for traffic signal conductors and striping will be populated.
Kimley-Horn will prepare the technical special provisions in Microsoft Word format and will show all revisions with track changes. A construction cost estimate and quantities based on the 95% plans will be prepared in the form of the bid schedule.
Kimley-Horn will coordinate with PG&E and submit a new service application for the intersection of 4th Street at West Crescent Drive on behalf of the City at this stage.
It is assumed that the 95% PS&E design package will be submitted to the City in electronic format.
Deliverables:
l Responses to City Comments on the 65% Design Documents in PDF format l 95% Design Plans and Estimate in PDF format
l 95% Specifications in Word Format with Track Changes
Task 3.3 – 100% PS&E
Upon receipt of one non-conflicting set of City comments on the 95% design, Kimley-Horn will advance the construction documents to a 100% level of design. Kimley-Horn will attend one virtual meeting with the City and CSW to discuss the plans and improvements and resolve comments.
During this stage, utility coordination is expected to be completed. Kimley-Horn will modify the City standard front-end of the specifications (boilerplate) and revise the previously developed technical special provisions.
Kimley-Horn will submit the design documents as an electronic file (pdf) to the City for distribution and review.
Deliverables:
l Responses to City Comments on the 95% Design Documents in PDF format l 100% Design Plans and Estimate in PDF format
l 100% Specifications in Word Format with Track Changes Task 3.4 – Final PS&E
Upon receipt of one non-conflicting set of City comments on the 100% design, Kimley-Horn will advance the design and plans to the final/bid design level. Kimley-Horn will attend one virtual meeting with the City and CSW to discuss the plans and improvements and resolve comments.
Kimley>>> Horn
kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712 It is expected that 100% comments will be minor and editorial in nature; as such, significant design or plan changes will be considered additional scope and can be performed for additional fee upon written consent from the City.
Kimley-Horn will prepare initial signal base timing for the new signal at 4th Street at West Crescent Drive. Proposed signal timing will be based on the latest MUTCD and City standard parameters for minimum green, yellow, all red, pedestrian walk, and flashing don’t walk times. Coordination plans are not included in this scope of services.
The final plans and technical specifications will be signed and sealed by a Civil Engineer registered in the State of California. Files will be provided in electronic format (PDF, Word, and Excel). Hardcopies of the plans (up to one set each for 24” x 36” and 11” x 17”) can be provided as requested.
Deliverables:
l Responses to City Comments on the 100% Design Documents in PDF format l Final Design Plans and Estimate in PDF format
l Final Specifications in Word Format with Track Changes l Base Signal Timing for 4th Street at West Crescent Drive Task 4 – Bidding and Construction Support Services
Bidding and construction phase engineering support will include answering City staff questions during the bid and award of the contract, review of submittals, responding to contractor requests for information (RFIs), review of contract change orders, preparation of addenda, and preparation of record drawings.
Kimley-Horn will notify the City upon reaching approximately 80% of the approved level of effort and provide recommendation or request additional contract authorization, if necessary. Additional services will be provided if requested by the City, subject to additional fee.
Deliverables:
l Conformed construction documents (if needed)
l Responses to Contractor RFIs, COs, and submittals
l As-Built Record Drawings in PDF and AutoCAD format (1 set, 1 submittal)
ITEMS NOT INCLUDED IN SCOPE OF WORK
The following are items that are not included in this Scope of Work, but can be included if needed. l Topographic ground-level survey is not included within the scope of services. l Civil design is not included in this scope of work.
l Traffic signal coordination and analysis in Synchro is not included in this scope of services.
Kimley>>> Horn
kimley-horn.com 1300 Clay Street, Suite 325, Oakland, CA 94612 510 625 0712
SCHEDULE
Kimley-Horn will provide our services immediately upon a written Notice to Proceed. We will work with the City to layout a mutually agreed upon schedule with an understanding that this is an expedited project. Provided below is a draft schedule which will be refined prior to the notice to proceed.
Deliverable Timeline
Kick-off 1 week from Notice to Proceed
Field Investigation 2 weeks from Notice to Proceed
65% PS&E 4 weeks from the project Kick-off
95% PS&E 3 weeks from receipt of comments on the 65% PS&E documents 100% PS&E 2 weeks from receipt of comments on the 95% PS&E documents Final PS&E 1 week from receipt of comments on the Final PS&E documents
FEES AND EXPENSES
Kimley-Horn will provide the professional services outlined in the scope of services above on a timeand-materials basis for a fee of $61,345. This fee includes labor cost (including indirect expenses) and direct expenses (travel, tolls, meals, etc.) incurred in performing these services. The table below includes the break-down of cost per task.
Task Number Description Cost
1.0 Project Management $8,390
2.0 Field Investigation and Utility Coordination $3,280
3.0 Detailed Design $40,290
4.0 Bidding and Construction Support Services $8,885
Total Cost $60,845
Expenses: $500
Total: $61,345
We note that any services other than those set forth in the Scope of Services will constitute additional services. Additional services (such as attendance at additional meetings, additional submittals, and civil design) shall be performed only with your authorization and be billed on a time-and-materials basis.
Thank you for the opportunity to provide professional services to the City of San Rafael. Please contact me at (510) 350-0217 or at [email protected] should you have any additional questions or need any clarifications.
KIMLEY-HORN AND ASSOCIATES, INC.
Kevin Aguigui, PE, TE, CSEP
Vice President/Senior Engineer
Kimley>>> Horn
____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
Agenda Item No: 4.k
Meeting Date: June 21, 2022
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: ________
TOPIC: SENATE BILL 1, ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA): FY 2022-23 PROJECTS
SUBJECT: RESOLUTION APPROVING THE FY 2022-23 PROJECTS LIST FOR SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT
RECOMMENDATION: Adopt a resolution approving the FY 2022-23 projects list for Senate Bill 1: The Road Repair and Accountability Act, and appropriating funding for listed projects.
BACKGROUND: For several years, California’s streets and roads maintenance have been underfunded, and municipalities and agencies have deferred much needed maintenance on both state and local roads. The state gasoline tax (a fixed dollar amount on each gallon of gas purchased) is the largest source of funding for local road maintenance and infrastructure projects and two major factors have contributed to a loss in revenue over the years statewide: (1) Electric Vehicles (EVs) sales have increased significantly in recent years; and (2) vehicles are becoming more fuel efficient. Due to recent increases in gas prices nationwide, staff anticipates a modest decrease in gas tax revenue from FY 2021-22.
Former California Governor Jerry Brown signed Senate Bill 1: The Road Repair and Accountability Act on April 28, 2017 to address the need for additional funding for transportation and infrastructure in California. Senate Bill 1:
• Increases per gallon fuel excise taxes
• Increases diesel fuel sales taxes and vehicle registration fees • Provides for inflationary adjustments to tax rates in future years Senate Bill 1 requires cities and counties to provide basic annual project reporting to the California Transportation Commission (CATC) for all projects that will utilize the new SB 1 Road Maintenance and Rehabilitation Account (RMRA) funding.
In addition, prior to receiving RMRA funds for the fiscal year, a city or county must submit to the CATC a list of projects proposed to be funded with new RMRA funds. The proposed projects must be included in a city or county budget that is adopted by the applicable city council or county board of supervisors at a regular public meeting. The approval of this City Council resolution is required in order to meet the deadline to submit the list of eligible projects for the 2022-23 fiscal year to the CATC by July 1, 2022.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
At the conclusion of each fiscal year in which RMRA funds are received and expended, cities and counties must submit documentation to the CATC that includes the following information for each completed RMRA project:
• A description including location;
• Total cost;
• Completion date; and
• Estimated useful life of the improvement.
ANALYSIS: The passage of Senate Bill 1 nearly doubled the revenues the City of San Rafael receives from the state for local road infrastructure and transportation improvement projects, from roughly $1.1 million to $2.2 million per year. The additional funding available is factored into the City’s capital project planning in the Capital Improvement Program (CIP).
Per the state guidelines, RMRA funds may be used towards “Complete Street” components, in addition to direct repairs to streets and roads. These may include pedestrian and bicycle safety projects, transit facilities, and drainage and stormwater capture projects in conjunction with any other allowable project.
The following table summarizes the City of San Rafael RMRA funds received and spent to date for specified projects:
FY 2018-19 Beginning Year Balance $340,413
Revenues $1,112,230
Expenditures $77,267
Lincoln Ave Curb Ramps $40,258
Merrydale Promenade $37,009
FY 2019-20 Beginning Year Balance $1,375,376
Revenues $1,003,873
Expenditures $88,973
Lincoln Ave Curb Ramps $1,931
Smith Ranch Road Resurfacing $81,251
Merrydale Promenade $5,791
FY 2020-21 Beginning Year Balance $2,290,276
Revenues $1,071,580
Expenditures (estimated) $1,095,651
Lincoln Ave Curb Ramps $18,787
Smith Ranch Road Resurfacing $1,038,391
Merrydale Promenade $8,473
Francisco Blvd East Resurfacing $30,000
FY 2021-22 Beginning Year Balance $2,326,000
Revenues $1,170,000
Expenditures (estimated) $2,612,986
Third Street Rehabilitation $1,524,166
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Francisco Blvd. East Resurfacing
Merrydale North Parkway
$1,128,997
88,651
FY 2022-23 Beginning Year Balance $880,000
Staff anticipates the City will receive $1,306,858 in RMRA funding in FY 2022-23. The FY 2022- 23 funds will be utilized for the Lincoln Avenue and Second Street Improvements projects.
See Attachment 1 for descriptions and detail for the FY 2022-23 RMRA project list.
FISCAL IMPACT: RMRA revenues will be deposited into the Gas Tax Fund (#206), and projects will be expended from the Gas Tax Fund (#206). Expenditure details for all RMRA projects will be submitted to the state on an annual basis per the Road Repair and Accountability Act guidelines.
Finally, there is a Maintenance of Effort (MOE) requirement with receiving RMRA funding.
Pursuant to Streets and Highways Code Section 2036, a city or county must annually expend from its general fund for street, road, and highway purposes an amount not less than the annual average of its expenditures from its general fund during fiscal years 2009–10, 2010–11, and 2011–12. If a city or county fails to meet the MOE in a fiscal year, they can make it up in the following fiscal year.
The following are the City’s general fund expenditures in street and road repair for the three fiscal years used for the MOE:
FY 2009-10 FY 2010-11 FY 2011-12 AVERAGE
Annual street and
road expenditures
$3,286,015 $2,131,621 $3,516,476 $2,978,037
Figures are based on the numbers reported to the State Controller’s Office in the annual streets and roads report. The City has satisfied the MOE requirement for RMRA funds as streets and roads expenditures are currently higher than the FY 2009-10 to FY 2011-12 average. The FY 2022-23 general fund budget for the Streets Maintenance Division (personnel and non-personnel) is $3,141,169.
OPTIONS:
1. Adopt the resolution which approves FY 2022-23 projects list funded by Senate Bill 1 (RMRA).
2. Do not adopt the resolution and direct staff to revise the list of RMRA-funded projects.
3. Do not adopt the resolution and provide direction to staff.
RECOMMENDATION:
Adopt a resolution approving the FY 2022-23 projects list for Senate Bill 1: The Road Repair and Accountability Act, and appropriating funding for listed projects.
ATTACHMENTS:
1. Resolution including FY 2022-23 Project List
2. Estimated RMRA funding for San Rafael (California City Finance) RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING THE FY 2022-23 PROJECTS LIST FOR SENATE BILL 1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of San Rafael are aware of the projects proposed for funding in our community and of which projects have been completed each fiscal year; and WHEREAS, prior to receiving funding from the Road Maintenance and Rehabilitation Account (RMRA) created by SB 1, the City Council must adopt a resolution listing all San Rafael projects proposed to receive RMRA funding, including a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City will receive an estimated $1,306,858 in RMRA funding in Fiscal Year 2022-23 from SB 1; and
WHEREAS, the funding from SB 1 for Fiscal Year 2022-23 will help the City to maintain and rehabilitate streets and roads, essential roadway drainage projects, and bicycle and pedestrian improvements throughout the City this year; and WHEREAS, without revenue from SB 1, the City, would have otherwise been unable to fund these important transportation improvements and projects; and WHEREAS, the SB 1 project list, and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will all have significant positive co-benefits statewide.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of San Rafael, State of California, as follows:
1. The foregoing recitals are true and correct.
2. The City Council hereby approves the Fiscal Year 2022-23 list of projects planned to be funded with SB 1 revenues, as follows:
Lincoln Avenue Curb Ramps
Project Description: In conjunction with a resurfacing project, Public Works will install 35 new ADA compliant curb ramps with bulbouts along Lincoln Avenue from Mission Avenue to Prospect Drive where non-compliant ramps exist. In addition, additional streetlights, curb extensions and four rectangular rapid flashing beacons (RRFBs) will be placed at non-signalized pedestrian crossings across Lincoln Avenue at Wilson Court, Grand Avenue, Pacheco Street and Paloma Avenue.
Construction cost estimate: $2.5 million
Project Location: Lincoln Avenue from Mission Avenue to Prospect Drive Proposed Schedule for Completion: Construction anticipated for summer 2023
Second Street Improvements
Project Description: Second Street is the major eastbound connector from West Marin to Highway 101 and a critical component of San Rafael’s transportation network serving tens of thousands of vehicles each day. The Second Street Improvements Project includes the replacement of traffic signals, upgrades to drainage infrastructure, and installation of raised intersections to meet accessibility (ADA) standards in conjunction with the pavement rehabilitation of Second Street from Shaver Street to A Street (for a total length of 0.5 miles). The City is currently under construction on the westbound connector on Third Street and the Second Street Project would complete the major east-west corridors.
Construction cost estimate: $7.5 million
Project Location: Second Street from Shaver to A Street Proposed Scheduled for Completion: Construction will take place fall 2022 and expected to be complete in fall 2023.
I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City on Tuesday, the 21st day of June 2022, by the following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
____________________
Lindsay Lara, City Clerk
ATTACHMENT B
Local Streets and Roads - Projected FY2022-23 Revenues
Based on State Dept of Finance statewide revenue projectionsEstimated May 2022 TOTAL Road Mntnc Sec2103 (5) Sec2105 (3) Sec2106 (3) Sec2107 (3) Sec2107.5 (4) HUTA Rehab Acct Highway Users Tax Acct (HUTA)(1) Streets & Highways Code TOTAL
MADERA COUNTY
CHOWCHILLA 116,576 168,265 44,828 159,105 4,000 492,774 414,538 907,312 MADERA 412,076 594,789 146,290 562,410 7,500 1,723,065 1,465,321 3,188,386
MARIN COUNTY
BELVEDERE 12,878 18,588 12,825 17,576 1,000 62,867 45,794 108,661 CORTE MADERA 62,454 90,146 43,716 85,239 3,000 284,555 222,083 506,638 FAIRFAX 46,693 67,396 33,895 63,727 2,000 213,711 166,037 379,747 LARKSPUR 75,936 109,606 52,117 103,639 3,000 344,299 270,025 614,324 MILL VALLEY 90,608 130,783 61,259 123,663 3,000 409,314 322,197 731,511 NOVATO 333,076 480,761 212,345 454,589 7,500 1,488,270 1,184,401 2,672,671 ROSS 15,861 22,894 14,683 21,647 1,000 76,086 56,401 132,487 SAN ANSELMO 79,019 114,055 54,038 107,846 3,000 357,959 280,987 638,945 SAN RAFAEL 367,513 530,467 233,804 501,589 7,500 1,640,873 1,306,858 2,947,730 SAUSALITO 45,802 66,111 33,340 62,512 2,000 209,765 162,870 372,635 TIBURON 58,886 84,996 41,493 80,369 2,000 267,743 209,395 477,137
MARIPOSA COUNTY
MENDOCINO COUNTY
FORT BRAGG 46,138 66,596 34,305 62,971 2,000 212,011 164,066 376,076 POINT ARENA 2,796 4,036 6,588 3,816 1,000 18,236 9,943 28,179 UKIAH 100,105 144,491 68,817 136,625 4,000 454,037 355,967 810,004 WILLITS 31,386 45,302 24,871 42,836 2,000 146,395 111,606 258,002
MERCED COUNTY
ATWATER 198,092 285,925 89,629 270,360 6,000 850,005 704,405 1,554,410 DOS PALOS 34,717 50,111 19,667 47,383 2,000 153,879 123,453 277,332 GUSTINE 36,399 52,538 20,387 49,678 2,000 161,002 129,432 290,434 LIVINGSTON 96,200 138,855 45,996 131,296 4,000 416,346 342,082 758,429 LOS BANOS 266,960 385,329 119,120 364,353 6,000 1,141,762 949,296 2,091,058 MERCED 566,507 817,696 247,395 773,182 7,500 2,412,280 2,014,473 4,426,753
MODOC COUNTY
ALTURAS 17,972 25,941 12,886 26,010 1,000 83,808 63,908 147,716
MONO COUNTY
MAMMOTH LAKES 51,276 74,012 62,427 1,922,000 2,000 2,111,715 182,335 2,294,050 23 May 2022 CaliforniaCityFinance.com Page 7 of 16
____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
Agenda Item No: 5.a
Meeting Date: June 21, 2022
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Community Development
Prepared by: Alicia Giudice
Community Development Director
Alexis Captanian, Housing Analyst
City Manager Approval: ______________
TOPIC: EVICTION MORATORIUM THROUGH SEPTEMBER 2022
SUBJECT: AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL, PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 36937(B), BARRING EVICTIONS IN THE CITY OF SAN RAFAEL THROUGH SEPTEMBER 30, 2022 DUE TO THE PUBLIC HEALTH EMERGENCY ARISING FROM COVID-19
RECOMMENDATION:
Adopt, with at least 4/5 vote, an urgency ordinance enacting a temporary moratorium through September 30, 2022 on evictions of tenants residing in residential rental units in San Rafael and setting forth the facts constituting such urgency.
BACKGROUND:
Countywide Eviction Moratorium
On March 24, 2020, the Marin County Board of Supervisors adopted Resolution No. 2020-27 Barring Evictions in Marin County Due to the Public Health Emergency Arising from COVID-19 (the “Eviction Ban Resolution”). This resolution encompassed properties located within the incorporated and unincorporated areas of the County and thus included properties located within the City of San Rafael.
The countywide eviction moratorium was in effect from March 27, 2020 through September 30, 2020.
The resolution specified that landlords could not recover possession of a rental unit if the tenant provided notice to the landlord within 30 days after the date that rent was due that they were unable to pay the rent because of financial impacts related to COVID-19.
On April 28, 2020, the Marin County Board of Supervisors adopted Resolution 2020-40 amending and updating the Eviction Ban Resolution, including adding in a 90-day repayment provision for renters to repay back rent, and requiring landlords to provide a notice of the eviction ban prior to serving a notice of eviction on any tenant.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
On August 31, 2020, the State passed AB 3088, which established a statewide eviction moratorium that expired on June 30, 2021. Both the County and State eviction moratoriums were limited to evictions based on non-payment of rent due to COVID-19 and do not prohibit other types of evictions.
In September 2020, City and County elected officials and staff joined representatives from the Canal Alliance, Community Action Marin, and Legal Aid of Marin to form the Canal Policy Working Group (CPWG). This group was formed to work collaboratively on the development of a range of actions aimed at keeping residents in their homes and addressing the growing burden of rental debt. The CPWG has been working urgently towards a path to recovery that puts equity front and center, for residents, businesses, and landlords alike. The Canal Policy Working Group quickly identified housing instability as the most critical issue facing the City.
On November 2, 2020, City Council adopted Resolution No. 14867, which recognized the disproportionate impact that COVID-19 has had on historically marginalized and under-resourced communities of color in Marin County and committed to pursuing bold, collaborative solutions to address this crisis. The resolution also articulated the City Council’s commitment to protect housing for our essential workers and to preserve the ability for many community members to stay in their homes in San Rafael. On November 3, 2020, the Marin County Board of Supervisors adopted a matching resolution.
On January 19, 2021, City Council adopted an urgency ordinance enacting a temporary moratorium on rent increases for tenants residing in certain residential units and in census tracts most disproportionately impacted by COVID-19, and on June 21, 2021, City Council adopted an urgency ordinance barring evictions in the City of San Rafael through September 2021.
On March 31, 2022, Acting Governor Kounalakis signed Assembly Bill 2179 into law, which extended the term of eviction protections initially enacted by Assembly Bill 3088 and Senate Bill 91 through July 1, 2022 for those who applied for rent relief before March 31, 2022. Assembly Bill 2179 also extended the temporary preemption of a local jurisdiction's ability to enact new or amend existing eviction protections for nonpayment of rent due to financial distress related to COVID-19 through July 1, 2022.
On June 21, 2022, the County will consider adoption of a new eviction moratorium that only covers unincorporated areas of the County, leaving each jurisdiction in the County to consider implementing their own eviction moratoriums.
The County’s Emergency Rental Assistance program provides rent relief to Marin County landlords and renters who have faced financial hardships due to the COVID-19 pandemic. The program is funded through Federal funds administered through the U.S. Treasury and State Block Grant funds. The program was awarded a total of $36,414,871 of which $22,605,930 has been paid out to assist 1,141 households and $3,229,448 is obligated. The remaining balance is $10,579,493, which will serve the remaining applicants and waitlist. It is anticipated that all funds will be spent by September 30, 2022.
ANALYSIS:
The proposed urgency ordinance would provide stability to the tenants residing in residential rental units in San Rafael who face on-going impacts from COVID-19, by preventing evictions and late fees for nonpayment of rent due to COVID-19 financial loss. Federal and state rental assistance funding is available through the County’s Emergency Rental Assistance program through September 30, 2022 to help mitigate the pandemics’ financial impacts on property owners and renters, and for essential workers and those who live in under-resourced communities. Community partners report that court evictions for SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
non-payment have spiked for those unable to pay April and May 2022 rent, many of whom have submitted applications for the Emergency Rental Assistance program.
The proposed ordinance would be adopted as an urgency ordinance under Government Code Government Code section 36937(b). Ordinarily, to adopt a City ordinance, the City Council would introduce the ordinance and hold a public hearing, and then schedule the final adoption for a second meeting, with publication of a summary of the ordinance in between. The ordinance would not go into effect until 30 days after the final adoption. As an urgency ordinance however, the proposed ordinance would be adopted in a single meeting and could become effective immediately, if it is approved by at least 4/5 of the Councilmembers. In this case, instead of taking immediate effect upon adoption, the urgency ordinance provides that it will go into effect on July 1, 2022, after the expiration of the City’s ordinance No. 1994 and after the temporary preemption period in Assembly Bill 2179 expires. In order to be adopted under section 36937(b), the ordinance must include findings explaining that the urgency ordinance is necessary to protect the public peace, health or safety. The ordinance includes these findings.
FISCAL IMPACT:
There is no immediate financial impact to the City’s budget.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Staff’s recommended action to approve an eviction moratorium urgency ordinance.
2. Adopt ordinance with modifications.
3. Direct staff to return with more information.
4. Take no action.
RECOMMENDED ACTION:
Adopt, by at least 4/5 vote, an urgency ordinance enacting a temporary moratorium through September 30, 2022 on evictions of tenants residing in residential rental units in San Rafael and setting forth the facts constituting such urgency.
ATTACHMENTS:
1. Urgency Ordinance
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ORDINANCE NO.
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL, PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 36937(B), BARRING EVICTIONS IN THE CITY OF SAN RAFAEL THROUGH SEPTEMBER 30, 2022 DUE TO THE PUBLIC HEALTH EMERGENCY ARISING FROM COVID-19 THE CITY COUNCIL OF THE CITY OF SAN RAFAEL DOES ORDAIN AS FOLLOWS:
WHEREAS, Government Code Section 36937(b) authorizes the adoption of an urgency ordinance for the immediate preservation of the public peace, health or safety; and WHEREAS, on June 21, 2021 the City of San Rafael adopted Ordinance No. 1994 Barring Evictions In The City Of San Rafael through September 30, 2021 (“The COVID-19 Eviction Moratorium” attached hereto as Exhibit A), and this urgency Ordinance hereby adopts and incorporates by reference all findings included in Ordinance No. 1994; and WHEREAS, on February 26, 2020, community transmission of a widespread, ongoing global outbreak of respiratory illness known as COVID-19 was confirmed by the Centers for Disease Control and Prevention (CDC) in the Bay Area; and
WHEREAS, on March 4, 2020, California Governor Newsom declared a state of emergency in the State of California; and
WHEREAS, on March 16, 2020, a Shelter-in-Place Order for all of Marin County was issued by the Marin County Health Officer; and
WHEREAS, on March 17, 2020, the San Rafael City Council ratified and confirmed the Emergency Services Director’s Proclamation of Local Emergency; and WHEREAS, on March 16, 2020, Governor Newsom issued Executive Order N-28-2 authorizing local governments to halt evictions for renters and homeowners, slow foreclosures, and protect against utility shutoff for Californians affected by COVID-19. These protections were extended on August 31, 2020 by California Assembly Bill (AB) 3088, the Tenant, Homeowner, and Small Landlord Relief and Stabilization Act of 2020, and again on January 29, 2021 by California Senate Bill (SB) 91, with an effective date through June 30, 2021; and WHEREAS, SB 91 includes provisions establishing a rental assistance program, and provides parameters for distribution of those funds; and
WHEREAS on March 24, 2020, pursuant to the powers established under Government Code sections 8630 and 8634, the Marin County Board of Supervisors adopted Resolution No. 2020- 27 barring evictions in Marin County due to the public health emergency arising from COVID-19 (the “Eviction Ban” Resolution). The Eviction Ban Resolution encompassed properties located within the incorporated and unincorporated areas of the County and thus included properties located within the City of San Rafael; and
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WHEREAS, on April 28, 2020, the Marin County Board of Supervisors adopted Resolution 2020- 40 amending and updating the Eviction Ban Resolution, including adding in a 90-day repayment provision for renters to repay back rent, and requiring landlords to provide a notice of the Eviction Ban prior to serving a notice of eviction on any tenant. Resolution 2020-40 included properties located within the City of San Rafael. The Eviction Ban was updated and extended on May 26, 2020, June 23, 2020, July 28, 2020, and most recently on January 12, 2021; and WHEREAS, on June 28, 2021, Governor Newsom signed AB 832 into law, which further modified the eviction protections and the temporary preemption provisions of AB 3088, AB 81, and SB 91 (collectively “AB 3088, as amended”) and extended eviction protections through September 30, 2021, as well as the temporary preemption of a local jurisdiction’s ability to enact new or amend existing eviction protections for nonpayment of rent due to financial distress related to COVID-19 through March 31 2022; and
WHEREAS, on March 31, 2022, Acting Governor Kounalakis signed AB 2179 into law, which extended eviction protections through July 1, 2022 for those who applied for rent relief before March 31, 2022 and which temporarily preempted a local jurisdiction’s ability to enact new or amend existing eviction protections for nonpayment of rent due to financial distress related to COVID-19 through July 1, 2022; and
WHEREAS, as of June 7, 2022, the City of San Rafael has experienced a total of 10,417 cases of COVID-19, with 281 of those cases occurring in the prior 14 days in this latest surge of COVID19 cases; and WHEREAS, many residents from the City of San Rafael continue to experience sudden and substantial income loss due to business, layoffs or reductions in work hours and extraordinary medical expenses, making it challenging for them to pay rent on time and thus, more likely to face the prospect of eviction; and
WHEREAS, housing instability continues to threaten the public space, health and safety as eviction can lead to homelessness; loss of community; stress and anxiety caused by the experience of displacement; increased incidence of families moving into overcrowded conditions creating greater risk for the spread of COVID-19; and
WHEREAS, without local protection, eviction notices for failure to pay rent due are likely to surge following the expiration of State eviction protections on June 30, 2022; and WHEREAS, it continues to be essential, to the maximum feasible extent, to prevent displacement and homelessness due to evictions for non-payment of rent related to the COVID-19 emergency; and
WHEREAS, given the severe consequences to public health and safety throughout the City of San Rafael that would result from evictions of residential tenants during the State of Emergency, the City of San Rafael finds and determines that a temporary moratorium on evictions based on non-payment of rent due to COVID-19 is necessary to allow tenants to seek complete applications for the Marin County Emergency Rental Assistance program, minimize evictions and thereby serve the public peace, health and safety; and
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WHEREAS, the Marin County Emergency Rental Assistance program, which provides rental relief to Marin County landlords and renters who have faced financial hardships due to the COVID-19 pandemic, has a substantial number of applications to be processed and funds awarded; and WHEREAS, the Marin County Emergency Rental Assistance program continues to process applications, and anticipates that the remaining funds will be administered by September 30,2022; and
WHEREAS, if the current June 30, 2022 end to the statewide eviction moratorium stands and a local moratorium is not put in place through September 30, 2022, the City of San Rafael’s landlords and tenants eligible for rental assistance may undergo evictions, thereby losing the opportunity to receive these available funds to help mitigate their personal financial and business losses during the pandemic; and
WHEREAS, preventing further displacement and homelessness due to evictions for non-payment of rent related to the COVID-19 emergency remains essential to protecting the health and safety of San Rafael residents.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL DOES HEREBY ORDAIN AS FOLLOWS:
(1) A temporary moratorium on eviction from residential units for non-payment of rent by tenants impacted by the COVID-19 crisis is imposed as follows:
a. This Ordinance applies to terminations of tenancies for nonpayment of rent, including eviction notices, no-fault eviction notices as defined herein, and unlawful detainer actions based on such notices, served or filed during the effective period of this urgency Ordinance.
b. No landlord or owner of residential unit(s) shall endeavor to evict a residential tenant or otherwise require a tenant to vacate if the residential tenant has provided a Declaration of COVID-19-related financial distress to the landlord, owner or landlord or owner’s representative within 15 days after receiving notice demanding payment of rent from landlord, that the residential tenant is unable to pay rent due to COVID-19 financial distress, as further detailed below.
For purposes of the Ordinance, the following definitions shall apply:
i. “COVID-19 Financial Distress” means:
Loss of income caused by the COVID-19 pandemic; Increased out-of-pocket expenses directly related to performing essential work during the COVID-19 pandemic; Increased expenses directly related to health impacts of the COVID19 pandemic; Childcare responsibilities or responsibilities for care for an elderly, disabled, or sick family member directly related to the COVID-19 pandemic that limit my ability to earn income; Increased costs for childcare or attending to an elderly, disabled or sick family member directly related to the 1-4
COVID-19 pandemic; Other circumstances related to the COVID-19 pandemic that have reduced my income or increased my expenses.
ii. “Declaration of COVID-19 -related financial distress” means the following written statement:
I am currently unable to pay my rent or other financial obligations under the lease in full because of one or more of the following:
1. Loss of income caused by the COVID-19 pandemic.
2. Increased out-of-pocket expenses directly related to performing essential work during the COVID-19 pandemic.
3. Increased expenses directly related to health impacts of the COVID-19 pandemic.
4. Childcare responsibilities or responsibilities to care for an elderly, disabled, or sick family member directly related to the COVID-19 pandemic that limit my ability to earn income.
5. Increased costs for childcare or attending to an elderly, disabled, or sick family member directly related to the COVID-19 pandemic.
6. Other circumstances related to the COVID-19 pandemic that have reduced my income or increased my expenses.
Any public assistance, including unemployment insurance, pandemic unemployment assistance, state disability insurance (SDI), or paid family leave, that I have received since the start of the COVID-19 pandemic does not fully make up for my loss of income and/or increased expenses.
Signed under penalty of perjury:
Dated:
iii. “Landlord” or “Owner” means any natural person, partnership, corporate or fictitious entity, acting as a lessor or sublessor, whether as a principal or through an agent, who receives or is entitled to receive rent in exchange for the use or occupancy of any residential unit for rent, and includes a predecessor in interest. iv. “No-fault eviction notice” means any eviction for which the notice to terminate tenancy is not based on alleged fault by the tenant.
v. “Notice demanding payment of rent” means any notice demanding payment of rent or any notice informing a tenant of the termination of their right to occupy the Residential Unit in accordance with applicable California law, including but not limited to a 3- or 30-day notice to pay or quit.
vi. “Rent” means any financial obligation, monetary payment, or other consideration a tenant owes an owner for the occupancy or use of a residential unit whether by written or oral agreement.
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vii. “Residential unit” means a structure or the part of a structure, including, but not limited to, houses, apartments, mobile homes and recreational vehicles, that is used as a home, residence, or sleeping place by one person who maintains a household or by two or more persons who maintain a common household. viii. “Tenancy” means the occupancy of residential unit(s). ix. “Tenant” means a residential tenant, subtenant, lessee, sublessee, or any other person entitled by written or oral rental agreement, or by sufferance, to use or occupy a Residential Unit.
c. A landlord who has been provided with a Declaration of COVID-19-related financial distress under subsection (a), shall not serve, file, prosecute, or otherwise pursue an unlawful detainer action based on a notice of termination, or otherwise seek to evict for nonpayment of rent, for unpaid rents owed after April 1, 2022.
d. A landlord may not take any actions to evict or attempt to evict a residential tenant unless the landlord demonstrates that the landlord provided a copy of this resolution and the following notice in English and Spanish in at least 12-point font to tenants when serving tenants with a Notice demanding payment of rent:
“NOTICE: THE CITY OF SAN RAFAEL HAS ADOPTED A TEMPORARY
MORATORIUM ON EVICTIONS FOR RESIDENTIAL TENANTS FOR
NONPAYMENT OF RENT DUE TO COVID-19. A COPY OF THE CITY OF SAN RAFAEL’S RESOLUTION IS ATTACHED.
If you are unable to pay the amount demanded in this notice, and have decreased income or increased expenses due to COVID-19, your landlord will not be able to evict you for this missed payment if you sign and deliver the declaration form included with your notice to your landlord within 15 days, excluding Saturdays, Sundays, and other judicial holidays, but you will still owe this money to your landlord. If you do not sign and deliver the declaration within this time period, you may lose the eviction protections available to you. You must return this form to be protected. You should keep a copy or picture of the signed form for your records.
You will still owe this money to your landlord and can be sued for the money, but you cannot be evicted from your home if you comply with these requirements.
You should keep careful track of what you have paid and any amount you still owe to protect your rights and avoid future disputes. Failure to respond to this notice may result in an unlawful detainer action (eviction) being filed against you. 1-6
UPDATED INFORMATION MAY BE AVAILABLE BY VISITING
https://www.cityofsanrafael.org/departments/housing/ OR BY CONTACTING [email protected].
e. For purposes of this Ordinance, the declaration required under subsection (a) may be provided in writing, including through paper copy, email, or text communications to a landlord or the landlord’s representative with whom the residential tenant has previously corresponded by email or text. f. Landlords and owners of residential unit(s), and those acting on their behalf, are prohibited from harassing or intimidating residential tenants for acts or omissions expressly permitted under this Ordinance, as amended.
g. A residential tenant who demonstrated financial distress due to COVID-19 as required and defined under this Ordinance shall have up to 90 days after the expiration or termination date of this Ordinance to tender the past-due rent, before the tenant shall be deemed to be in default of rent payment obligations.
Nothing in this Ordinance shall otherwise relieve the residential tenant of liability for the unpaid rent.
h. A landlord may not charge or collect a late fee for rent that is delayed for the reasons stated in this Ordinance.
i. Landlords and tenants of residential units are encouraged to agree on a payment plan that would allow landlords to accept partial rent payments during the term of the eviction moratorium if tenants are able to make such payments. j. The Director of the Community Development Department, or the Director’s designee, is authorized to develop and publish guidelines and forms consistent with this Ordinance, if needed.
k. The remedies available under this Ordinance shall be in addition to any existing remedies which may be available to the residential tenant under local, state or federal law.
l. The effective period of this Ordinance shall be July 1, 2022 through September 30, 2022, unless abrogated or superseded by local action, or state or federal law. (2) Affirmative Defense to Eviction, Unlawful Detainer Action; Civil Remedies This Urgency Ordinance grants a defense where an unlawful detainer action is commenced in violation of this Urgency Ordinance. Additionally, an aggrieved tenant may institute a civil proceeding for injunctive relief, money damages of not less than three times actual damages, and whatever other relief the court deems appropriate. The prevailing party shall be entitled to reasonable attorney's fees and costs as determined by the court. The remedy available under this section shall be in addition to any other existing remedies which may be available to the tenant under local, state or federal law.
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(3) Severability
If any provision of this Ordinance or the application of any such provision to any person or circumstance, shall be held invalid, the remainder of this Ordinance, to the extent it can be given effect, or the application of those provisions to persons or circumstances other than those to which it is held invalid, shall not be affected thereby, and to this end the provisions of this Ordinance are severable.
(4) Effective Date Of Ordinance
This Ordinance is hereby declared to be an urgency measure and shall take effect immediately upon adoption by at least a four-fifths (4/5) vote of the City Council pursuant to Government Code section 36937(b). The City Clerk is directed to publish forthwith a copy of this Ordinance, together with the names of those Councilmembers voting for or against same, in a newspaper of general circulation published and circulated in the City of San Rafael, County of Marin, State of California.
Kate Colin, Mayor
ATTEST:
LINDSAY LARA, City Clerk
I, LINDSAY LARA, City Clerk of the City of San Rafael, certify that the foregoing Ordinance was passed by the City Council of the City of San Rafael, California, by a vote of at least four-fifths (4/5) of the members thereof, at a regular meeting held on Tuesday, the 21st day of June 2022, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
LINDSAY LARA, City Clerk
____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
Agenda Item No: 6.a
Meeting Date: June 21, 2022
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: __________
TOPIC: CANAL COMMUNITY BASED TRANSPORTATION PLAN
SUBJECT: ADOPT RESOLUTION APPROVING THE 2022 CANAL COMMUNITY BASED
TRANSPORTATION PLAN
RECOMMENDATION:
Adopt resolution approving the 2022 Canal Community Based Transportation Plan.
BACKGROUND:
A Community Based Transportation Plan (CBTP) brings local residents, community organizations, and transportation professionals together to improve mobility options for lowincome communities. These community-led plans identify the most important transportation challenges in low-income neighborhoods and develop strategies to overcome them. The City last completed a CBTP for the Canal neighborhood in 2006. Since then, the City has been successful in receiving additional grant funding for infrastructure improvement projects by leveraging the CBTP. Some projects include: Medway Road redesign, bus stop improvements, curb extensions, and uncontrolled crosswalk improvements. The City continues to seek grant funding for projects such as the swing bridge to Third Street and Bellam Boulevard multi-modal improvements.
The Metropolitan Transportation Commission (MTC) leads the effort on CBTP’s and the Transportation Authority of Marin (TAM) is the local funding authority administering the funds for CBTP’s in Marin County. It should be noted that this study is focused on local transportation challenges and is unrelated to the larger Highway 101/580 regional direct connector project that TAM is leading.
The proposed 2022 CBTP is attached hereto as Exhibit B. Should the City Council approve the 2022 CBTP, the CBTP will set forth the City’s policy goals for transportation-related projects within the Canal neighborhood. Upon the City Council’s approval of the CBTP, Staff will make nonsubstantive editorial changes to the document and translate the document into Spanish. Staff will also take the 2022 CBTP to an upcoming meeting of the TAM Board of Commissioners for them to accept the report.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
ANALYSIS:
The CBTP is composed of six chapters: introduction, community profile, relevant studies and reports, community outreach, transportation solutions, and implementation.
Chapters 1-3: Introduction, Community Profile, Relevant Studies and Reports The first half of the CBTP summarizes what was accomplished since the last CBTP in 2006, lays out existing conditions, including infrastructure and demographics of the neighborhood, and summarizes other reports and studies that have been completed for the area.
Chapter 4: Community Outreach
Community outreach and engagement was a critical component of the CBTP. It was important to discuss transportation needs, deficiencies, and solutions with Canal community members in order to involve community voices from start to finish. Engagement included coordination with a Technical Advisory Committee (TAC) and a resident Stakeholder Committee, a brief Facebook and WhatsApp survey, a series of focus groups, and a Community Open House. The success of the public outreach for this project was due to the strong partnership that was formed between City staff, the consultant team, and Voces del Canal, a grassroots organization within the neighborhood.
Much of the Canal neighborhood speaks Spanish as their first language, so much of the community outreach was conducted in Spanish, with English translation available. This proved to be very effective, as people were able to fully express their challenges and frustrations of getting around in the Canal.
Chapter 5: Transportation Solutions
The following list of eleven transportation solutions is recommended to address transportation issues identified by the community during the CBTP process. Some projects are short-term, some are long-term, and some projects have short- and long-term components:
1. Pedestrian and Bicycle Bridge / Canal Crossing to 3rd Street
2. Access to Bikes/Scooters, Secure Bike Parking, and Bicycle Education
3. Traffic Calming and Crossing Improvements
4. Bicycle & Pedestrian Crossing Improvements at Gateways
5. Streets Team and Transit Ambassador Program
6. Sidewalk and Streetscape Improvements
7. Lighting of Commonly Traveled Pedestrian Routes
8. Transit Bus Stop Improvements
9. Transit Bus Stop Maintenance
10. Expanded Transit Service
11. Transportation to Schools
Improved street lighting was a major concern prior to the CBTP and continued to be a top issue throughout the CBTP process. A lighting improvement plan was recently discussed at the May 2, 2022 City Council meeting. Figure 1 below illustrates where more street lighting is being requested.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Figure 1 Streets where more street lighting is being requested Chapter 6: Implementation
The completion of this plan sets the City and its transit partners up for future funding opportunities, from federal (RAISE, PROTECT, Safe Streets and Roads for All), State (Active Transportation Program, Highway Safety Improvement Program), and Regional/Local (One Bay Area Grant, Lifeline Transportation Program) fund sources. Each transportation solution is paired with one or more potential funding sources to help guide City staff in applying for grant applications. Further, the plan lays out five-year goals for each transportation solution.
COMMUNITY OUTREACH:
Community outreach is summarized below:
• Stakeholder Committee: three nighttime meetings (February – May 2022) with community members, Canal Alliance, and Voces del Canal
• Technical Advisory Committee: three daytime meetings (April – June 2022) with representatives from City of San Rafael, TAM, Marin Transit, Golden Gate Transit, Sonoma Marin Area Rail Transit (SMART), Bicycle and Pedestrian Advisory Committee (BPAC)
• Facebook and WhatsApp surveys: Voces del Canal was pivotal in getting the surveys out to community members
• Focus Group Workshop: February 28, 2022
• Community Open House: April 23, 2022
The variety of digital surveys, focus groups, in-person events was ideal in getting feedback from many different community members.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
ENVIRONMENTAL CLEARANCE:
The City Council’s adoption of the proposed resolution is categorically exempt from the California Environmental Quality Act (“CEQA”) under CEQA Guideline 15262 (Feasibility and Planning Studies), in that the CBTP sets forth studies for possible future actions which the City Council has not approved, adopted, or funded. The investments recommended by the CBTP would not commit the City to a definite course of action in carrying out any individual proposal; these actions may be considered, evaluated as appropriate under CEQA and finally approved or disapproved individually by the City Council at a future time. Staff will prepare and file an NOE in accordance with section 15262.
FISCAL IMPACT:
There is no immediate fiscal impact should the Council accept the report. Staff will use the CBTP to develop and implement projects. Those projects will be brought to Council for approval as required. A large majority of the improvements described in the Canal Community Based Transportation Plan would be funded by competitive grants and completion will depend on grant availability. There may be City matches required, which could be funded by Gas Tax (206) or Traffic Mitigation Fees (246).
OPTIONS:
1. Approve the 2022 Canal CBTP.
2. Do not approve the 2022 Canal CBTP and ask staff to return with an amended plan.
RECOMMENDED ACTION:
Adopt resolution approving the 2022 Canal Community Based Transportation Plan.
ATTACHMENTS:
1. Resolution
2. 2022 Canal Community Based Transportation Plan
RESOLUTION
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL APPROVING THE 2022
CANAL COMMUNITY BASED TRANSPORTATION PLAN
WHEREAS, the City of San Rafael has been a leading agency in the implementation and construction of bicycle and pedestrian projects in Marin County; and WHEREAS, the City of San Rafael prepared the first Community Based Transportation Plan for the Canal neighborhood in 2006; and
WHEREAS, the City and transit agencies have been successful in receiving grant funding to make transportation-related improvements in the Canal over the past 15 years; and
WHEREAS, with new roadway treatments available and mode shift changes, it is important to update the 2006 Canal Community Based Transportation Plan to match current demands; and
WHEREAS, the San Rafael General Plan 2040 includes a Mobility Element with goals of Improved Transportation Efficiency and Access, Cleaner Transportation, HighQuality, Affordable Public Transit, Safe, Attractive Streets that Connect the Community, and Safe Walk and Cycling; and
WHEREAS, the 2022 Canal Community Based Transportation Plan allows the City and transit agencies to be eligible for Active Transportation Program grants consistent with the City’s policy goals for the Canal neighborhood set forth in the Plan; and WHEREAS, the 2022 Canal Community Based Transportation Plan was developed in accordance with all applicable Metropolitan Transportation Commission (MTC) requirements; and
WHEREAS, the City Council’s approval of the 2022 Canal Community Based Transportation Plan will supersede and nullify the 2006 Canal Community Based Transportation Plan; and
WHEREAS, upon City Council approval of the 2022 Canal Community Based Transportation Plan, City staff will present the Plan to the Transportation Authority of Marin (TAM) Board of Commissioners for their acceptance at their July 2022 meeting.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael does hereby approve the 2022 Canal Community Based Transportation Plan.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 21st day of June 2022 by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
________________________
LINDSAY LARA, City Clerk
June 2022
Canal Neighborhood
Community-Based
Transportation Plan
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1 Contents
Executive Summary.........................................................................................................................................................................1 Canal CBTP Overview.................................................................................................................................................................2 Chapter 1: Introduction.................................................................................................................................................................3 Canal Neighborhood Community-Based Transportation Plan Update.................................................................3 Chapter 2 Community Profile .....................................................................................................................................................3 Land Use .........................................................................................................................................................................................5 Socio-Economic Characteristics ............................................................................................................................................5 Transportation Infrastructure and Service.........................................................................................................................8 Chapter 3 Relevant Studies and Reports.............................................................................................................................14 Neighborhood Studies...........................................................................................................................................................14 City of San Rafael Studies .....................................................................................................................................................15 County and Regional Studies ..............................................................................................................................................17 Chapter 4 Community Outreach.............................................................................................................................................18 Outreach Methodology.........................................................................................................................................................19 Key Issues and Highlights of Public Outreach..............................................................................................................25 Summary of Public Comments: ..........................................................................................................................................26 Chapter 5 Transportation Solutions ......................................................................................................................................27 Solutions ...................................................................................................................................................................................... 28 Community Prioritization of Solutions ............................................................................................................................ 36 Chapter 6 Implementation........................................................................................................................................................39 Funding ........................................................................................................................................................................................ 39 Monitoring Progress ...............................................................................................................................................................41 Parallel Efforts............................................................................................................................................................................ 42 Executive Summary
The Metropolitan Transportation Commission (MTC) initiated the Community-Based Transportation Planning (CBTP) program in 2002 to identify and create an action plan to address mobility needs for lower-income communities through a collaborative effort from residents, community organizations, and transportation agencies. This plan documents the efforts and results of the community-based planning process for the city of San Rafael’s Canal neighborhood. This is the second CBTP prepared for the Canal neighborhood - the first CBTP was completed in 2006. Study Background is described in Chapter 1.
Chapter 2 highlights the demographic and travel characteristics of the neighborhood. Chapter 3 summarizes previous plans with bearing on the neighborhood and lists any Canal-specific recommendations. Chapter 4 documents the engagement process and community-identified transportation gaps, and Chapter 5 includes solutions to address the transportation gaps. Finally, Chapter 6 discusses considerations for implementation and potential funding sources. 2 Canal CBTP Overview
The CBTP team worked with a resident Stakeholder Committee (SC) and agency Technical Advisory Committee (TAC) to develop the community-based transportation plan. Both the SC and TAC met with the CBTP team three times over a period of six months to discuss key transportation issues, solutions, and ongoing projects in the Canal neighborhood and to help guide the planning process.
Key Findings and Issues
• The share of Latinx/Hispanic residents in the Canal neighborhood and the share of residents who speak Spanish at home has increased since 2006. Translating project materials into Spanish was critical to the success of the CBTP and will be critical to all future planning efforts. • Over a third of Canal neighborhood residents live in poverty. Transportation costs are a substantial portion of their household budget.
• The Canal neighborhood is physically isolated from other parts of San Rafael by the San Rafael Creek/Canal and the Highway 101 and Interstate 580 freeways. It is particularly difficult to get in and out of the Canal neighborhood on foot or by bicycle. Many residents do not have access to a car and as a result, transit is a lifeline service for residents. • Canal neighborhood residents ride transit more frequently than other residents of San Rafael and Marin County and even with service increases over the past decade, demand still exceeds service levels at certain times of day and along certain routes. • Timely connections to schools for both students and parents are a concern for many parents. • Safety and security are among the top concerns in the neighborhood with residents citing crime, poorly lit streets, high vehicle speeds, trash and dirty conditions on streets and at bus stops, and narrow sidewalks with numerous pedestrian barriers.
Recommended Solutions
The following transportation solutions are recommended for the Canal neighborhood to address transportation gaps identified by the community. The improvements listed below were reviewed and prioritized based upon level of community support and are described in more detail in Chapter 5.
Higher Priority Solutions
#1 Pedestrian and Bicycle Bridge/Canal Crossing to Third Street #3 Traffic Calming and Pedestrian Crossing Improvements #7 Lighting
#8 Transit Bus Stop Improvements
#9 Transit Bus Stop Maintenance
#10 Expanded Transit Service
#11 Transportation to Schools
Medium Priority Solutions
#2 Access to Bikes/Scooters, Secure Bicycle Parking, and Bicycle Education Lower Priority Solutions
#4 Bicycle and Pedestrian Crossing Improvements at Gateways #5 Streets Team and Transit Ambassador Program
#6 Sidewalk and Streetscape Improvements
3 Some components of the above solutions have been identified for quick-build implementation, meaning that temporary materials or short-term fixes can be put in place while funding is identified, and formal designs are prepared for permanent implementation. The quick-build projects will deliver many of the same benefits of the permanent projects and will allow the community to provide feedback ahead of permanent installation.
Quick-build Solutions
(part of #3) Pedestrian crossing bulb-outs and crosswalks (part of #7) Upgrades to existing fixtures
(part of #8) Temporary bus boarding islands
Chapter 1: Introduction
The Metropolitan Transportation Commission (MTC) initiated the Community-Based Transportation Planning (CBTP) program in 2002 to identify the needs for low-income communities through a collaborative effort from residents, community organizations, and transportation agencies.
CBTPs include a demographic analysis of the area, a list of community-prioritized transportation gaps and barriers, strategies and/or solutions to address these gaps, identification of potential funding sources, a list of stakeholders to implement the plan, and documented results of community outreach strategies.
Since 2002, more than 30 lower-income communities in all nine Bay Area counties have developed CBTPs.
The San Rafael Canal neighborhood is a proposed Priority Development Area (PDA) by the City of San Rafael, as well as an Equity Priority Community (EPC) as identified by MTC, making it a CBTP candidate.
Because of its PDA designation, the Canal neighborhood will require a Specific or Precise Plan to be adopted by 2025 to address the community’s needs and make it eligible for PDA funding sources. The solutions identified in this document will feed into future specific plan efforts.
Canal Neighborhood Community-Based Transportation Plan Update In 2018, MTC provided supplemental Congestion Management Agency (CMA) Planning funds to CMAs for updates to CBTPs and amended the CMA planning agreement to conduct updates or new CBTPs. In 2019, the Transportation Authority of Marin (TAM) was awarded funds to update the 2006 Canal Neighborhood CBTP and passed the funds and project management role to the City of San Rafael. The City, in turn, contracted with Fehr & Peers transportation consultants and Canal Alliance, a local community-based organization, to lead the community-based planning effort.
Chapter 2 Community Profile
The San Rafael General Plan 2040 identifies the Canal neighborhood, as shown in Figure 1, as the area south of the San Rafael Canal, east of Highway 101 and Interstate 580, north of, but including the Bellam Boulevard corridor, and west of Spinnaker Point and Baypoint Lagoons. Spinnaker Point and Bay Point Lagoons are included in the study area but are comprised of private roadways facilities and were therefore a secondary focus of the CBTP.
4 Figure 1: Study Area
5 The Canal neighborhood includes a high-density residential neighborhood, a commercial district, Pickleweed Park, the Albert J. Boro Community Center, and Bahia Vista Elementary School. The Canal neighborhood area is roughly 230 acres and is home to approximately 13,000 residents. Roughly one in five San Rafael residents lives in the Canal neighborhood, but the neighborhood represents just 2% of the city’s land area. The residential area of the Canal neighborhood was the primary focus for this communitybased transportation plan update. This chapter summarizes the existing conditions of the study area.
Land Use
The Canal neighborhood has more high-density housing than the rest of San Rafael. Most of the housing consists of two- and three-story apartment complexes built in the 1960s and 1970s. More than two-thirds of all occupied housing units meet the Census definition of “overcrowded.” Housing has become increasingly unaffordable for many residents, creating a high risk of displacement with few options for relocation.
The northern part of the Canal neighborhood includes natural features including the San Rafael Canal, the Starkweather Shoreline Park, a segment of the Bay Trail, and parks and schools such as Pickleweed Park and Bahia Vista Elementary School. The southern part of the neighborhood includes a mix of local serving commercial uses, office buildings, auto repair and sales businesses, and miscellaneous commercial and industrial services. The southern part of the Canal neighborhood’s street network is arranged in a grid pattern paralleling Francisco Boulevard East.
Socio-Economic Characteristics
The Canal neighborhood is divided between three census tracts in the city of San Rafael: 1122.02, 1122.03, and 1122.04. A map of the census tracts is provided in Figure 2. This section includes a description of age, ethnic, economic, employment, and travel characteristics of the community.
Table 1: 2020 Socio-Economic Characteristics of the Canal Neighborhood Attribute Census Tract 1122.02 Census Tract 1122.03 Census Tract 1122.04 Area Size (Sq Mi) 1.5 0.042 0.1
Population Size 5,658 2,461 4,806
Median Age 28 25 27
Ethnicity 73% Latinx 91% Latinx 89% Latinx
Language 63% Spanish 78% Spanish 76% Spanish
Household Size (persons per
household) 3.9 4.6 4.1
Median Household Income $70,870 $56,974 $40,000
Poverty Level (persons below
poverty line) 9.6% 36.4% 39%
Renter or Owner-Occupied Units 70% renter occupied 87% renter occupied 95% renter occupied Source: Census Reporter, ACS 2020 5-Year Data, 2022.
6 Figure 2: Census Tracts in the Canal Neighborhood
7 Population
According to the 2020 American Community Survey 5-Year Data Profiles, the Canal neighborhood has 12,925 residents. This represents 22% of the total population of the city of San Rafael. Of the total population, there is a higher percentage of males in the Canal neighborhood (54%) than in San Rafael (49%). In addition, the population of the Canal neighborhood is generally younger than the population of the city of San Rafael. The median age in the Canal neighborhood is 27 compared to 43 in San Rafael.
Ethnicity and Language
The Canal neighborhood has a significant Latinx population (89%) compared to the population of San Rafael (30%). In the Canal neighborhood, Spanish is cited as the primary language spoken at home in 76% of households compared to the city of San Rafael citing English as the primary language in 67% of households.
Households
The Canal neighborhood has a significantly larger average household size (almost 50% larger) than that found in San Rafael. Households in the Canal neighborhood average 4.1 persons per household while in San Rafael they average 2.4 persons per household. Most Canal neighborhood households include school-aged children.
Income and Poverty Levels
Canal neighborhood residents have lower household incomes and higher poverty levels than residents of the city of San Rafael as a whole. The median income for the Canal neighborhood in 2020 was $56,974 while for the city of San Rafael the median income was $97,009. Of households in the Canal neighborhood, 36% of residents are living below the poverty level compared to less than 11% for all of San Rafael.
Household Tenure and Costs
Over 87% of housing units in the Canal neighborhood are renter-occupied units compared to 51% across the city of San Rafael. In the Canal neighborhood, most residents moved into in their homes between 2010 – 2014; 31% have lived in their homes since the 2000s and only 9% have been in their homes since the 1990s. This number is comparable to San Rafael as a whole where 27% of residents moved into their homes between 2010 – 2014, 26% since the 2000s, and 11% since the 1990s.
Employment
The population of Canal neighborhood residents 16 years and older has a higher proportion of residents in the labor force and a lower unemployment rate than the city as a whole. The Canal neighborhood has
74.1% of its 16-years and older population in the labor force compared to 65.9% of San Rafael. The citywide unemployment rate is at 5% while it is at 3.6% in the Canal neighborhood. Approximately onethird of Canal neighborhood residents work in service occupations and 17% of residents work in retail industries. This differs from San Rafael as a whole - 48.7% of San Rafael residents work in management occupations and 20.3% work in the educational services or health care industries.
Travel to Work
When asked about travel to work, the census asks which mode is used most frequently. The following information does not include workers who have commutes involving more than one method, such as walking or bicycling to meet a carpool or catch a bus.
8 Although a high percentage of Canal neighborhood workers drove alone (47.4%), this percentage is much lower than the 61.5% reported for all of San Rafael. Workers from the Canal neighborhood were also more likely to carpool (24.6%) and use transit (10.8%) compared to all San Rafael residents (9.1% carpool,
8.2% transit).
When asked about vehicle availability, only 1% of Canal neighborhood residents did not have access to a vehicle compared to 3% for all of San Rafael. In the Canal neighborhood, 38% of residents had access to at least two vehicles compared to 42.3% for all of San Rafael. These vehicle access statistics did not match feedback from community members, however; many residents shared that they did not have access to a vehicle even though someone in their household had a vehicle. This may be attributable to confusion with how the census question is worded.
Where people work will affect the length of the commute trip and the modes available. Approximately 88% of Canal neighborhood residents work within Marin County. These numbers are somewhat higher compared to San Rafael as a whole, with 70.4% of respondents working within Marin County. Travel time to work refers to the total number of minutes that it usually takes a person to get from home to work each day. Twenty percent of Canal residents cited a commute of 15 to 19 minutes, followed by 16% citing a commute of 30 to 34 minutes, and 15% citing a commute of over 60 minutes. Commute times are very similar for San Rafael as a whole.
Transportation Infrastructure and Service
This section describes the roadway network in the Canal neighborhood, transit services, bicycle and pedestrian facilities, and new mobility trends.
Roadway Network
Regional access to the Canal neighborhood is available via the Highway 101 and Interstate 580 freeways.
Highway 101 provides a north-south connection to San Francisco, Marin, and Sonoma counties. Interstate 580 provides an east-west connection over the San Rafael-Richmond Bridge to the East Bay through Contra Costa and Alameda counties. Access to the freeways is available from the Bellam Boulevard interchange in the Canal neighborhood.
Local street connections between the Canal neighborhood and the rest of the city are limited by the constraints of the San Rafael Canal waterway, Highway 101, and Interstate 580. Vehicle access is available at two locations: Francisco Boulevard East/Grand Avenue to the north and Bellam Boulevard/Anderson Drive to the west. Major arterials in the neighborhood include Bellam Boulevard, Francisco Boulevard East, Canal Street, Medway Road, and Kerner Boulevard. Neighborhood streets within the Canal neighborhood are generally narrower than other streets in San Rafael. Parking takes up a large portion of street space, yet parking demand is very high and finding a space is extremely difficult. The majority of the streets in the Canal neighborhood are two lanes besides Bellam Boulevard and Francisco Boulevard East. Bellam Boulevard includes 4-6 lanes and Francisco Boulevard East includes 3-4 lanes.
Recent upgrades or upcoming changes to the network include:
• Replacement of the Grand Avenue Bridge
• Restriping of Medway Road and Mill Street
• Restriping of Medway Road and Front Street
• Restriping of Bellam Boulevard and Vista Del Mar
• Streetlight improvements on Bellam Boulevard and Windward Way 9 • Spinnaker Point medians and parking changes
• Fire Station 54 replacement (underway)
• US-101 northbound central San Rafael off-ramp bridge replacement (Caltrans) (underway) Transit
Transit service in Marin County is available for both regional and local trips. Regional service, which includes connections to Sonoma, San Francisco, and Contra Costa counties, is operated by Golden Gate Transit. Local transit service throughout San Rafael and other Marin County cities is operated by Marin Transit. Marin Transit contracts with Golden Gate Transit to operate local bus service within Marin County and the Canal neighborhood. School bus service to elementary and middle school students is provided directly through yellow bus service from the San Rafael City School District, while bus service to high school students is provided through supplemental routes offered by Marin Transit.
Community outreach for the CBTP was conducted during the COVID-19 pandemic, at which time there was a decrease in service on Golden Gate Transit routes serving San Rafael. Marin Transit largely maintained service levels on local routes throughout the pandemic. Throughout the past few years, there have been many capital improvements in the Canal neighborhood to bus stops, including ADA upgrades and route frequency increases.
The San Rafael Transit Center is a regional transit hub located half a mile northwest of the Canal neighborhood. The Transit Center provides coordinated/timed bus connections between local bus routes and regional bus service, airporter service to both San Francisco and Oakland Airports, taxi service, and SMART train connections.
Marin Transit and the City are currently designing a new eastbound bus stop on East Francisco Boulevard at Medway Road. The goal is to allow passengers bound for the western part of the Canal neighborhood to get off the bus near to their destination without going around the whole loop.
Routes
Since 2006, there have not been many changes to the Golden Gate Transit route that serves the Canal neighborhood; route 580 (formerly route 40) connects the Canal neighborhood to the East Bay via the Richmond Bridge. Marin Transit has introduced new direct connections to the Canal neighborhood since 2006 and undergone many service changes. In the late 2000s, Marin Transit added the 23, 23x, and 29 lines in the Canal neighborhood. These lines provide increased frequencies and transit service capacity to the Canal neighborhood. Route 645 provides supplemental service connecting the Canal neighborhood to San Rafael High School and Terra Linda High School.
Local bus service in the Canal neighborhood is available on routes 23, 23x, 29, 35, and 36. Lines 23 and 23x provide access to Fairfax, line 29 provides access to Marin Health Centers, line 35 provides access to Novato, and line 36 provides access to Marin City. The local bus routes are displayed in Figure 3. 10 Figure 3: Local Bus Routes
11 Table 2: Canal Neighborhood Transit Service Summary
Weekday Weekend
Line Route Hours Headway Hours Headway
23 Canal to
Downtown Fairfax
5:51 AM to 9:51
AM 1 hour
7:06 AM to 9:06
PM (Saturday)
7:06 AM to 8:06
PM (Sunday)
1 hour
23X Canal to Fairfax
Manor
7:15 AM to 6:16
PM
2 morning trips –
1 hour, 4 evening
trips – 1 Hour
N/A N/A
29 Canal to Marin
Health Centers
6:46 AM to 5:46
AM
3 morning trips -1
hour, 4 evening
trips – 1 hour
N/A N/A
35 Canal to Novato 5:08 AM to 2:08
AM 15 – 30 minutes 5:08 AM to 2:08AM 30 minutes
36 Canal to Marin
City
6:01 AM to 8:01
PM 30 minutes 7:23 AM to 6:23 PM 30 minutes
645 Canal to Terra
Linda High School
7:34 AM (north)
3:55 PM (south
on Monday,
Tuesday,
Thursday)
3:05 PM (south
on Wednesday
and Friday
N/A N/A N/A
580 (Golden Gate
Transit)
San Rafael to El
Cerrito Del Norte
BART Station
6:30 AM to 9:30
PM
30 minutes
(before noon); 1
hour (afternoon)
7:30 AM to 7:30
PM 1 hour
Source: Marin Transit, 2022; Golden Gate Transit, 2022.
Pedestrian Facilities
Although most streets in the Canal neighborhood have sidewalks, there are few locations where sidewalks are wide enough for wheelchair and stroller access. Generally, sidewalks are relatively narrow, and the effective sidewalk width is further constrained by poles, street furniture, or other obstructions. There are intersections without curb ramps and locations where sidewalks and ramps do not meet ADA requirements. The San Rafael Bicycle and Pedestrian Master Plan Update (BPMP, 2018) identified the lack of bicycle/pedestrian bridge connections to other parts of San Rafael from the Canal neighborhood.
Specific locations needing pedestrian improvements within the Canal neighborhood were identified in the 2018 BPMP. These locations include:
• The undercrossing at Bellam Boulevard and I-580
• Francisco Boulevard East near Bay Street
• The intersection at Belvedere and Tiburon Street
The BPMP has proposed recommendations for specific pedestrian projects. These projects include both physical and programmatic components. Many of the projects would improve conditions for pedestrians 12 including improved or additional roadway crossings, traffic calming, enforcement, street lighting, and elimination of travel barriers. These projects are described in Chapter 3.A few intersections in the Canal neighborhood recently received curb ramp, lighting, and/or rectangular rapid flashing beacons (RRFBs) improvements:
• Bellam/Vista del Mar
• Medway/Front
• Medway/Mill
• Kerner/Sonoma
• Canal-Spinnaker/Bahia
• Belvedere/Vivian
• Bellam/Windward
Bicyclist Facilities
Since the City’s adoption of the 2011 Bicycle and Pedestrian Plan, the City of San Rafael has made progress towards its goals. The City has implemented 26% of its proposed bicycle projects (by miles), including 0.43 miles of Class I multi-use paths, 3.05 miles of Class II bicycle lanes, 3.85 miles of Class III bicycle routes, and 0.15 of Class IV protected bikeways. Existing bicycle facilities in the Canal neighborhood study area, as shown in Figure 4, include:
• Class I paths along Pickleweed Park, the Bay Trail Shoreline Path, and Starkweather Path • Class II bike lane on Baypoint Village Drive connecting Bellam Boulevard to the Bay Trail Shoreline Path
• Class III bike routes along Canal Street, Bellam Boulevard, Medway Road, and Francisco Boulevard East
The 2018 BPMP has proposed recommendations for specific bicyclist projects. These projects help address existing network gaps in the bicycle network and are described in Chapter 3. 13 Figure 4: Bicycle Facilities
14 New Mobility Trends
Since the last CBTP in 2006, there have been many new mobility trends throughout the Bay Area.
Specifically, San Rafael has seen an increase in drive-alone commuting and an increase in access to vehicles.
In the early 2010s, the rise of transportation network companies (TNCs) began offering ridehail options to travelers. Ridehailing services are now available through many phone applications, but most commonly through Uber or Lyft. Ridehailing provides an alternative to driving alone or carpooling for those traveling.
Community members indicated that use of ridehailing services is uncommon in the Canal neighborhood.
One exception is the TAM GetSMART pilot program. The GetSMART program operated from 2018 to 2019 through a partnership with TAM, Lyft, and Whistlestop. The program provided first mile/last mile services for passengers using the SMART commuter rail service in Marin County. Users were offered $5 coupon codes to use on Lyft shared rides to/from SMART stations. The downtown San Rafael SMART station and the Transit Center were identified as the most heavily used transit locations. The most popular trip destination for trips originating at the Transit Center was southeast San Rafael including the business districts along Francisco Boulevard East and Kerner Boulevard.
Work-from-home has become more common since the COVID-19 pandemic began in 2020. More people work-from-home today than before, and a hybrid option remains in place for office workers as the world returns to a new normal. This option is not available to service or retail employees.
In 2013, bikeshare launched in the Bay Area providing Bay Area residents with access to bicycles to rent for short periods of time, providing first mile/last mile solutions. Bikeshare has evolved many times since then and scootershare is also available in some Bay Area cities. TAM is in the process of launching a pilot bikeshare program throughout Marin and Sonoma counties.
Electric vehicles (EVs) have also become a popular option and alternative to an internal combustion engine (ICE), or gas-powered, vehicle. Many Electric Vehicle Supply Equipment (EVSE) companies provide public charging options to EVs through parking garage or curbside chargers. The city of San Rafael currently has free EV charging available at four parking lots in downtown San Rafael.
Chapter 3 Relevant Studies and Reports
Many studies have been completed since the 2006 CBTP that plan for the future of the Canal neighborhood study area. This chapter summarizes recent reports to understand the impact of these studies on past, current, and future transportation planning for the Canal neighborhood and city of San Rafael. This review of relevant studies and reports also helped to recognize what has already been accomplished and what issues are long-standing concerns of residents and public officials. Completed studies and reports are reviewed below while parallel or upcoming efforts are described in Chapter 6.
Neighborhood Studies
Community-Based Transportation Plan (2006)
The 2006 CBTP is the predecessor to this plan update. It identified mobility barriers and solutions for transportation in the Canal neighborhood through a community-based planning process. Key projects highlighted by the plan include the following, many of which continue to be pain points for the community today:
15 • Adjustment to bus transit service
• Crosswalk and lighting improvements
• Canal crossing from the Canal neighborhood to downtown, San Rafael High School, and the Montecito Shopping Center
• Safe Routes to School (SR2S) improvements
• Canal Neighborhood Safety and Streetscape Improvement Project • Highway crossing between the Canal, Interstate 580/Highway 101, and Andersen Drive • Streets smarts program
• Rides to School for Parents program
• Neighborhood transportation information kiosk
• Canal-front Paseo
• Modified transit fare to downtown
• Carshare program
Voces Del Canal Lighting Study
In collaboration with Dominican University and Canal Alliance, members of Voces del Canal (a coalition of resident leaders from the Canal neighborhood) partnered on developing a project to advocate for public lighting improvements in the Canal neighborhood. Voces del Canal is a collation of parents, essential workers, and community leaders dedicated to improving the health and economic well-being of Canal neighborhood residents. Voces del Canal identified public safety as a significant concern that could be addressed by increased public lighting. Voces del Canal identified seven routes that need lighting improvements in the neighborhood. The team’s recommendations include:
• Increasing lighting along the seven routes identified • Improve pedestrian safety including adding pedestrian lighting and beacons at crosswalks • Increase parking availability
• Install security cameras
• Increase communication and collaboration with the police to develop a Neighborhood Safety Committee
• Provide a safe space for children to play outdoors by increasing lighting around Pickleweed Park City of San Rafael Studies
General Plan 2040 (2021)
The San Rafael General Plan 2040 was adopted in August 2021 by the City Council. The General Plan provides policy and action guidance for the City of San Rafael to plan its future development. The General Plan 2040 did not include a housing element, but the housing element update is currently underway. The General Plan recommends the following transportation improvements for the Canal neighborhood:
• Policy M-6.1 Encourage Walking and Cycling
o Program M-6.1C: Canal Community-Based Transportation Plan (CBTP) update the CBTP for the Canal neighborhood, including provisions to improve walking and cycling within 16 the Canal and East San Rafael communities, explore water transportation, and better connect the Canal area to downtown, the waterfront, and the rest of the community. • Policy M-6.2: Pedestrian and Bicycle Safety
o Program M-6.2A: Implementation of safety measures including those described in the 2018 BPMP.
• Policy M-6.3 Connectivity
o Program M-6.3A: Implementation of pathway improvements including an improved crossing of the San Rafael Canal.
Bicycle and Pedestrian Master Plan (2018)
The 2018 BPMP is an update to the 2011 Bicycle and Pedestrian Plan. The updated BPMP gathered input from the City’s Bicycle and Pedestrian Advisory Committee (BPAC), stakeholders, and interested residents to develop a vision for bicycling and walking and resulted in 537 online and in-person survey responses to existing bicycling and walking conditions. The plan provided recommendations for both pedestrian and bicyclist improvements described below:
Recommended pedestrian improvements in or adjacent to the Canal neighborhood:
• Project D-13 Anderson Drive Intersection: Create diagonal path through intersection to connect the Mahon Creek Connector to the Albert Park Path.
• Project D-14 Lindaro Street Intersection: Add high-visibility crosswalks at Davidson Middle School. • Project F-3 Second Street: Sidewalk and curb improvements, and intersection and driveway reconfiguration at Second Street and Grand Avenue.
• Project F-4 Montecito Plaza Waterfront Trail: Pedestrian pathway and landscaping improvements to Montecito Plaza Waterfront Trail (also called Canal Paseo). • Project F-13 Bellam Boulevard: Improve pedestrian conditions.
Recommended bicyclist improvements in or adjacent to the Canal neighborhood:
• Project D-1 Downtown East-West Connection: Study the feasibility of an east-west bikeway through downtown San Rafael.
• Project D-3 Davidson Middle School Path: Study the feasibility of a Class I multi-use path. • Project D-4 Fourth Street Path: Study the feasibility of east-west and north-south Class I multi-use paths running through San Rafael High School playing fields. • Project D-5 Third Street Bikeway: Create Class I multi-use path along Third Street. • Project F-2 Grand Avenue: Study feasibility of Class IV two-way protected northbound bikeway. • Project F-5 Canal Crossing: Study potential bicycle and pedestrian bridge over San Rafael Canal at Third Street.
• Project F-6 Yacht Club Drive Connector: Study improved bicycle access from the Canal neighborhood to Beach Park via Class III bicycle route and addition of short-term bicycle parking at Beach Park.
• Project F-7 Harbor Street Connector: Create Class III bicycle boulevard on Harbor Street, incorporating bicycle pavement markings, wayfinding signage, and traffic calming elements. 17 • Project F-9 Canal Street Connector: Study upgrade of existing Class III bicycle route to Class III bicycle boulevard, Class II bicycle lanes, or advisory bicycle lanes. • Project F-10 Canal Street: Close gap between Class III bicycle route on Canal Street at Sorrento Way and existing Class I multi-use path at Pickleweed Park. • Project F-11 Bahia Place Creek Pathway: Study feasibility of paving creek pathway. • Project F-12 Bellam Boulevard/Baypoint Village Drive: Study feasibility of Class IV protected bicycle facilities on Bellam Boulevard and Baypoint Village Drive corridor connecting to the San Francisco Bay Trail.
• Project F-14 Kerner Boulevard: Study feasibility of Class IV parking-protected bikeway, Class II bicycle lanes, or Class III bicycle route.
• Project F-15 Kerner Boulevard Pathway: Study feasibility of Class I multi-use path. • Project F-16 Kerner Boulevard: Study feasibility of Class IV protected bikeway on Kerner Boulevard.
• Project F-17 San Francisco Bay Trail: Close gap in existing Class I multi-use pathway. • Project F-18 Pedestrian and Bicyclist Overcrossing: Study the feasibility of a pedestrian overcrossing over Highway 101 to connect the Canal neighborhood with Francisco Boulevard West.
• Project F-19 Bicycle Parking: Install bicycle parking in the Canal neighborhood.
Capital Improvements Program Active Projects
The Capital Improvements Program (CIP) is a multi-year planning tool used to identify and implement the City’s capital needs over the upcoming 3-year period. The CIP document summarizes the City’s planned capital and infrastructure projects and their funding sources and prioritizes projects after analysis and coordination with other City departments. The following are active or recently completed projects in the city of San Rafael:
• Canal Neighborhood Pedestrian Safety Improvements
o Installing ADA accessible curb ramps at the intersections of Kerner Boulevard and Sonoma Street and at Vivian Street and Belvedere Street o Restriping of crosswalks at Canal Street – Spinnaker Point Drive and Bahia Way o Restriping of crosswalks with new, high-visibility striping at Vivian Street and Belvedere Street
• Francisco Boulevard East Sidewalk Improvements
o Widening the sidewalk along Francisco Boulevard East to improve pedestrian and bicycle usage
o Provide connectivity between the Grand Avenue Bridge and wider sidewalk south of Vivian Street
County and Regional Studies
Marin Transit Short Range Transit Plan (2020)
The Marin Transit Short Range Transit Plan is updated every two years in compliance with the Measure AA expenditure plan to effectively respond to the changing transit needs of Marin County travelers. The plan 18 evaluates systemwide performance, corridor-level performance, route-level performance, and district performance, and establishes goals for future performance levels.
In response to prior community concerns, the Marin Transit Short Range Transit Plan (2020) recommended several adjustments to their transit service. • To ensure reliable services, Marin Transit aims to have a 90% on-time performance target at major stops and transfer hubs and an 80% on-time performance target at minor timepoint stops for fixed-route operations. The District also aims to have less than 1% of fixed-route trips missed or removed from the daily schedule.
• Increase service on routes serving the Canal neighborhood to provide comparable seating capacity for the transition of articulated buses to standard 40’ buses impacting routes 23X, 29, and 35. This change would provide 8–10-minute service frequencies during peak hours.
Golden Gate Transit Short Range Transit Plan (2019)
The Golden Gate Bridge and Highway and Transportation District (GGBHTD) operates Golden Gate Transit bus service throughout San Francisco, Marin, Sonoma, Napa, Mendocino, and Del Norte counties. Golden Gate Transit provides regional, commute, and commute shuttle routes. The Short Range Transit Plan establishes goals, objectives, performance measures, and standards per transit service of the GGBHTD.
The plan calls for modifying service levels to accommodate SMART rail service, enhancing bus service levels, and creating a new recreational bus service.
San Rafael Transit Center Relocation Study (2017)
The San Rafael Transit Center Relocation Study sought to identify transit center solutions to address the near-term and long-term needs of transit riders, operators, and agencies. The interim solution determined by the study modifies Tamalpais Avenue to provide three bus bays along northbound Tamalpais Avenue between Second and Third Streets and two bus bays along southbound Tamalpais Avenue between Third and Fourth Streets. All parking on these two blocks is removed. The new bus bays will include shelters, benches, security elements, and concrete bus pads. Signal modifications are needed at Tamalpais Avenue & Second Street to accommodate changes to curbs and a shift in lane alignment, and at Tamalpais Avenue & Third Street to accommodate a bus-only phase and a shift in lane alignment. Long-term improvements were also explored and require further environmental analysis.
Chapter 4 Community Outreach
Engagement with the Canal neighborhood community was central to the community-based planning process. It was important to discuss transportation needs, deficiencies, and solutions with Canal neighborhood community members in order to involve community voices from start to finish.
Engagement included coordination with a resident Stakeholder Committee and a Technical Advisory Committee (TAC), a brief Facebook and WhatsApp survey, a series of focus groups, and a Community Open House. In this chapter, the outreach and engagement efforts are described followed by a summary of the input collected. Raw materials, poster results, and photos from the process can be found in the Appendix.
19 Outreach Methodology
Stakeholder Committee
The Stakeholder Committee was composed of neighborhood residents and representatives from community-based organizations and coalitions. Committee meetings were held in Spanish to accommodate the committee members. The committee met three times during the planning process to oversee the preparation of the CBTP. Many committee members participated in the focus group workshop and hosted stations at the community open house. The Stakeholder Committee meetings were held online via Zoom. Each document prepared as part of the CBTP was reviewed and revised by the committee. Committee members were compensated for their time spent at meetings, promoting the open house, and hosting stations at the open house. The Stakeholder Committee meetings included:
• Meeting 1: Introduction to CBTP Update, description of plan process, roles and responsibilities of Stakeholder Committee members, deliberating top themes for focus group discussions. • Meeting 2: Discussion of the focus group workshop, possible transportation solutions and priorities for implementation, and planning for the community open house. • Meeting 3: Review, comment on draft plan.
Technical Advisory Committee
The Technical Advisory Committee was comprised of various agencies at the local and county level focused on transportation, including representatives from TAM, Marin Transit, Golden Gate Transit, SMART, City of San Rafael Public Works, San Rafael Bicycle and Pedestrian Committee, and the San Rafael Chamber of Commerce East San Rafael Working Group. The TAC met three times during the planning process to oversee the preparation of the CBTP and listen to and respond to comments made by the Stakeholder Committee. TAC meetings were held online via Zoom and the TAC reviewed each document prepared as part of the CBTP.
Facebook and WhatsApp Surveys
In January 2022, Canal Alliance conducted a Spanish language survey of Canal neighborhood residents and of Voces del Canal members concerning top transportation pain points in the Canal neighborhood.
The survey asked: “What are the three greatest transportation challenges in the Canal?” and allowed respondents to choose up to three of nine categories:
1. Insufficient parking supply
2. Inadequate public lighting
3. Lack of safe crosswalks and sidewalks
4. Lack of traffic signage
5. Lack of pedestrian crosswalks and bike path connections to other parts of San Rafael and Marin County
6. Lack of vehicular connections to other parts of San Rafael and Marin County
7. Unsafe connections to schools
8. Unsafe driver behavior
9. Insufficient public transit service or infrastructure 20 This list was assembled based on recent community
feedback collected for the San Rafael General Plan
Update and insights from City staff. The survey was
distributed in Spanish via Facebook and the Voces del
Canal WhatsApp group. A total of 34 responses were
recorded: 18 from Facebook and 16 from WhatsApp.
The survey results were used to narrow in on focus
group topics with the Stakeholder Committee.
Focus Group Workshop
The focus group workshop was held on February 28,
2022, via Zoom, to identify transportation gaps and
potential solutions. The workshop discussed three
topics in three separate sessions. The first session
included all participants while the second and third
sessions occurred simultaneously in separate breakout
rooms. This format gave participants the opportunity
to participate in at least two sessions. The focus group topics were those that received the most votes
through the Facebook and WhatsApp surveys:
• Session 1: Connections to work and school (via transit, bicycling, or walking) • Session 2: Transit stops (locations, amenities, and security) • Session 3: Lighting improvements and safe routes for walking The workshop was conducted with a flexible attendance policy to allow participants some flexibility as to when and how long to attend. The Stakeholder Committee felt that the open house format (including three sessions in one workshop) would be a better fit with attendees’ busy schedules. Presentation materials were prepared in Spanish and discussions were held in Spanish with English translation available for City and agency staff. Community attendees were compensated for their time.
Advertisement for the Community Open House
To ensure a good turnout, Canal Alliance and Voces del Canal distributed approximately 700 flyers 2-3 weeks before the community open house. The open house flyer included information for the event date and invited the community to participate in recommending transportation solutions for the Canal neighborhood. The flyer and event information were distributed through the following:
• Door-to-door outreach
• Flyers at community centers
• Emails to focus group attendees
• Digital outreach on Canal Alliance’s Facebook page and WhatsApp 21 Community Open House
The City hosted a community open house with Canal Alliance and the Stakeholder Committee members on Alto Street in the Canal neighborhood on Saturday April 23, 2022, from 1 PM – 4 PM. More than 100 residents and interested parties attended. The open house format built upon improvement/project recommendations from both the Stakeholder Committee and the focus group participants resulting in four stations:
• Station 1: Bicyclist and Pedestrian Improvements and Access • Station 2: Lighting
• Station 3: Transit Stops and Service
• Station 4: Final Prioritization of All Topics
There were five additional stations present for the
event:
• Children’s Activities: Providing transportation
games and activities
• COVID-19 vaccine sign-ups
• Marin Transit: Providing information on their
transit services
• SMART: Providing information on their transit
services
• Canal Alliance: Providing information on their
organization
22 Each station had Spanish and English facilitators available to explain improvement recommendations and how the Stakeholder Committee arrived at these potential improvements. Poster information was presented in Spanish and English with pictures of improvement types. Community members were asked to vote on specific improvements identified at each topic station and to vote on the top two topics that would be most beneficial to their community. Post-it notes were available at each station for any locationspecific improvements or additional questions.
Station 1: Bicyclist and Pedestrian Improvements and Access Four posters were displayed at the station showing improvement recommendations from the Stakeholder Committee and focus group:
• Poster 1: Pedestrian improvements
• Poster 2: Bicyclist improvements
• Poster 3: Bridge connecting the Canal neighborhood to Third Street/Point San Pedro • Poster 4: Map of the Canal neighborhood for location-specific recommendations Participants were asked to use two stickers (per person) to place on any of the improvements in Posters 1 through 3 that were the most important to them. Participants could place both stickers on one improvement type if that was the most important to them or place the stickers on separate improvement types.
23 Table 3: Station 1 (Bicycle and Pedestrian Improvements and Access) Tally Results Improvement Category Description Tallies
Bicycle
Bike lanes 5
Bike parking 0
Bikeshare system 2
Bike signage 0
Pedestrian
Traffic calming 23
Pedestrian crossings and RRFBs 35
Speed limit signs 1
Bridge connections Swing bridge from Harbor/Canal to Third/Point San Pedro 45 Source: Fehr & Peers, 2022.
Station 2: Lighting
Stakeholder Committee members presented survey results and previous recommendations on lighting route improvements based on a joint study with Dominican University. A poster showing a map of the lighting routes was provided for reference, as was a second poster for participants to vote on which routes were the most important to them. Participants were given two stickers to place on the top two lighting routes that were most important to them. Participants also had the ability to write other locationspecific lighting improvements on post-it notes. 24 Table 4: Station 2 (Lighting) Tally Results
Lighting Routes1 Location Tallies
Route #1 (Yellow) Between Harbor and Hoag until Mi Rancho 11 Route #2 (Pink) Pickleweed Park beginning at the picnic area, around the park, and in the soccer field 11
Route #3 (Orange) Beginning at Playa del Rey behind Bahia Vista Elementary School and exiting on Canal Street
4 Route #4 (Light Blue) Kerner, Novato, and Canal streets 20 Route #5 (Green) Kerner, Larkspur, and Canal streets 17 Route #6 (Red) Fairfax, Elaine, Sonoma, and Canal streets 16 Route #7 (Dark Blue) The Bay Trail 18
Source: Fehr & Peers, 2022.
These results were combined with prioritization activities previously undertaken by Voces del Canal and Dominican University, the results of which are above.
Station 3: Transit Stops and Service
Stakeholder Committee members presented three posters to the community:
• Poster 1: Transit Stop Improvements
• Poster 2: Transit Route Frequency Improvements
1 Additional street specific lighting requests were made via sticky note at: The Bay Trail (4 notes), Larkspur St (5), Canal St (3), Fairfax St (7), Novato St (7), Pickleweed Park (3), streets with auto body shops (2). 25 • Poster 3: Marin County Map asking, “Where Would You Like To Go On Transit?” Participants were asked to use two stickers for bus stop improvements, one sticker for transit route frequency recommendations, and one sticker for the map activity. Participants were also given post-it notes for any location-specific bus stop improvement recommendations or describing places they would like to travel to.
Table 5: Station 3 (Transit Stops and Service) Tally Results Improvement Category2 Description Tallies
Transit Stops
Bus shelters 16
Bus shelters with lighting 25
Bus stop maintenance 27
Discount passes 9
Real-time arrivals 8
Transit information 1
Transit Routes
#23 Canal – Downtown Fairfax via San Rafael, San Anselmo 2 #23X Canal – Fairfax Manor via San Rafael, Fairfax 10
#29 Canal – Marin Health via Larkspur Landing, COM 1
#35 Canal – Novato via San Rafael, Civic Center, Northgate 12 #36 Canal – Marin City via San Rafael, Hwy 101 3
#645 Canal – Terra Linda HS via Civic Center 6
GGT #580 San Rafael – El Cerrito Del Norte BART Station via I-580 0 New route – Transit Center Canal Circulator 6
Source: Fehr & Peers, 2022.
Station 4: Final Prioritization of All Topics
Participants were thanked for attending and asked to participate in a final prioritization selection.
Participants were given two stickers to place on the top two improvement categories most important to them, out of all four station topics. If a topic that was important to them was not covered, there was an additional poster to write out what the stations missed. While Stations 1 through 3 had a lot of participation, Station 4 was not frequented as often and provides limited usable information.
Key Issues and Highlights of Public Outreach
Many transportation issues discussed in previous planning studies were also raised through the presentday Stakeholder Committee meetings, focus group workshop, and community open house. These reoccurring transportation issues include the following:
Access to locations immediately surrounding the Canal neighborhood The canal and highways create barriers between the Canal neighborhood and other areas of San Rafael.
As a result, travel to locations outside the Canal neighborhood can take a long time and be extremely congested. Heavy traffic, high traffic speeds, infrequent transit, and narrow sidewalks make travel difficult 2 Additional places identified as “Where Would You Like To Go On Transit?” were identified via sticky notes. This includes locations such as: Civic Center in Francisco (3 notes), Corte Madera (3), Greenbrae (4), San Anselmo (2), between Marin Civic Center and Marinwood (8), and Novato (9). 26 for residents. The San Rafael Transit Center, San Pedro Elementary School, San Rafael High School, and Davidson Middle School were most often noted as difficult to access by walking, biking, or transit.
Safety and Comfort
Lack of public lighting, transit stop maintenance, trash/littering, and crime at night play a role in the lack of safety and comfort for many residents. The lack of public lighting was cited as a potential cause for crime on neighborhood streets and at recreational facilities, preventing residents from walking at night or using the picnic area and soccer fields at Pickleweed Park. Residents mentioned trash/littering at or near transit stops would result in overflowing trash cans, vermin, and an unpleasant transit experience. Transit stops were often unkempt and had insufficient lighting or uncomfortable waiting space. The Medway/Mill stop was most often noted as uncomfortable.
Difficulties for pedestrian travel within the Canal neighborhood Walking in the neighborhood was a concern for many residents. Narrow sidewalks, lack of safe crosswalks, inadequate public lighting on walking routes, and unsafe driver behavior were all cited. There was general concern about driver speeds on neighborhood streets, failure of motorists to stop at stop signs or yield to pedestrians at crosswalks or intersections, and lack of pedestrian-scale lighting at night. It was recommended that additional lighting be implemented on neighborhood and recreational streets, adding rectangular rapid flashing beacons (RRFBs), making crosswalk improvements, and adding traffic calming elements to the Canal neighborhood.
Transit access between the Canal neighborhood and other locations in the Bay Area Transit continues to be a barrier for Canal neighborhood residents as cited by the last CBTP. Although six routes serve the Canal neighborhood with frequent service, residents identified multiple areas in which service is not meeting demand. The highest ridership bus stops are located at Medway & Mill and Kerner & Larkspur. Residents identified buses being extremely crowded (particularly in the morning) and buses not following the advertised schedules, resulting in missed transfers and late arrivals to their destinations.
Additionally, residents requested more frequent service in the early morning and late evening hours for essential trips to work and school. The most frequently mentioned underserved locations include schools (San Pedro Elementary, San Rafael High School, Davidson Middle School, and Terra Linda High School), and the routes to Fairfax and Novato. Additional morning routes to Terra Linda High School and an express route to Novato were requested by many residents. In the outreach process there were numerous observations and comments that indicated lack of Canal neighborhood community awareness of available transit options and transit discounts. Additional outreach and education programs would go a long way in connecting ongoing needs with existing services and programs.
Summary of Public Comments:
Regarding transit:
• Free trips for seniors or people with disabilities are needed • Improve the bus shelter at Medway/Mill to protect riders from the sun or rain • All Canal neighborhood bus stops and the San Rafael Transit Center need more lighting and cleaning
• Transit routes to Sausalito and San Geronimo are needed • The Canal neighborhood should have prioritized service in the mornings • Route #35 needs more frequent early morning service
• More frequent service is needed in the Canal neighborhood to address overcapacity buses • Route #35 and #23x, in particular, need more frequent service and maybe express service 27 • More school-route buses are needed so children do not arrive to school late • Education around bus ramp access and improved communication between passengers and drivers
Regarding walking:
• Sidewalks are not wide enough for wheelchairs, strollers, or grocery carts in a lot of places • Alto and Larkspur need a pedestrian crossing with RRFBs • RRFBs near bus stops are necessary
• All sidewalks need repairs
• Many drivers speed through red lights and stop signs
• Many drivers speed on neighborhood streets, especially on Larkspur and Canal Regarding lighting:
• Safety in the morning is needed for people who walk in the Canal neighborhood • The Bay Trail area is very dark
• Lighting is very important to some people because they must work at night • Lighting is needed in all public spaces
Regarding biking:
• Classes to learn how to ride a bike would help increase bicycle usage and provide a safe space to learn and practice how to ride a bike
• Bike path behind Bahia Vista Elementary School is not a well-connected bike path for commuting (note: this is a path on private property)
Regarding driving:
• Alto Street has many double-parked cars in the mornings • Alto Street needs more parking enforcement
• The Canal neighborhood is really congested
Chapter 5 Transportation Solutions
Eleven transportation solutions are recommended to address transportation issues identified by the community during the CBTP process. The solutions are prioritized at the end of the chapter by relative level of community support.
Lead agency, estimated cost, and timeframe for implementation are noted for each solution. Solutions include both physical improvements and operational or programmatic improvements. The timeframe for implementation is described as short-term (1-3 years), medium-term (3-8 years), or long-term (8 years of more) and is based on a combination of implementation difficulty and community priority. A final timeframe category is quick-build, which means that a solution using temporary materials can be implemented within a year. The recommended solutions (not in order of priority) are the following:
1. Pedestrian and Bicycle Bridge/Canal Crossing to Third Street
2. Access to Bikes/Scooters, Secure Bike Parking, and Bicycle Education
3. Traffic Calming and Pedestrian Crossing Improvements
4. Bicycle and Pedestrian Crossing Improvements at Gateways
5. Streets Team and Transit Ambassador Program
6. Sidewalk, Curbspace, and Streetscape Survey & Improvements 28 7. Lighting
8. Transit Bus Stop Improvements
9. Transit Bus Stop Maintenance
10. Expanded Transit Service
11. Transportation to Schools
Solutions
1. Pedestrian and Bicycle Bridge/Canal Crossing to Third Street Lead Agency: City of San Rafael
Estimated Cost: $5-10 million
Timeframe: Short-term (feasibility study, funding), medium-term (design, environmental clearance), medium- to long-term (construction)
A canal crossing to the north of the Canal neighborhood has been a community request since the first CBTP in 2006. This improvement idea received more votes at the open house than any other improvement. Currently, the only way to walk or bike to the Montecito Shopping Center, San Rafael High School, and San Pedro Elementary School is by walking on Francisco Boulevard East to the Grand Avenue Bridge. While recent upgrades to Francisco Boulevard East have increased the sidewalk widths to better accommodate pedestrians and bicyclists, this route is lengthy for bicyclists and pedestrians and can add up to a mile (or 20 minutes) to the trip to Third Street destinations including schools, shops, restaurants, and community services. The San Rafael Bicycle and Pedestrian Master Plan 2018 Update also identifies the need for a bridge crossing to improve access to Third Street.
To determine the best bridge type/crossing option the following must be conducted:
1. Feasibility Study to analyze various bicycle/pedestrian bridge options over the San Rafael Canal.
The bridge must allow for boats to traverse the canal. The feasibility study would identify and compare potential bridge options and provide a conceptual plan, potential environmental impacts, preliminary engineering considerations, and estimated costs for construction and operation.
2. Engineering and Design concepts to take the conceptual bridge to project implementation.
3. Construction of the canal crossing. The timeframe and cost of construction will be dependent upon the type of crossing selected.
2. Access to Bikes/Scooters, Secure Bike Parking, and Bicycle Education Lead Agency: Transportation Authority of Marin, City of San Rafael, local community organization(s)
Estimated Cost: $300,000 – $500,000
Timeframe: Short-term (TAM program pilot) to medium-term Many Canal neighborhood residents voiced the need for shared bicycles or scooters and bicycle education classes. This is a need among all age groups but would be particularly helpful for high school students trying to access school and jobs outside of the Canal neighborhood. Residents that have existing access to bicycles struggle to take their bikes on transit due to the limited number of bike racks on each 29 bus and the unpredictability of their availability. Residents also shared concerns about parking personal bicycles safely; bicycle theft and damage are common challenges in the Canal neighborhood. Secure bicycle parking recommendations are explained in more detail in the San Rafael Bicycle and Pedestrian Master Plan 2018 Update.
A bikeshare/scootershare program open to youth and providing stations adjacent to transit for first mile/last mile trips would help the greatest number of Canal neighborhood residents overcome transportation challenges. Adding secure bicycle parking in the Canal neighborhood for shared bikes and personal bikes is another important component of this program. The Transportation Authority of Marin will launch a joint bikeshare pilot program with Sonoma County in 2022, with Canal neighborhood docking stations proposed near Pickleweed Park and Cardenas Market. The program will not initially be available for those under 18. After this system completes a pilot trial period, the City and County should re-assess the need for additional bikeshare/scootershare options.
One option to supplement a county bikeshare program is a local bikeshare/scootershare library system.
Richmond has an existing program called Rich City Rides, and Oakland is starting a program in 2022, both of which could be emulated. The library system could be operated by the City of San Rafael or TAM with a local non-profit partner to oversee daily operations and bike/scooter check-outs. The City of San Rafael or TAM could also partner with a bicycle-based non-profit organization to offer bicycle education classes for those interested in using the library system.
3. Traffic Calming and Pedestrian Crossing Improvements Lead Agency: City of San Rafael
Estimated Cost: $100,000-$200,000 for quick-build bulbouts, signing, and striping $500,000-$1M for permanent crossing improvements at up to 10 intersections $250,000-$350,000 for traffic calming improvements and educational campaign at up to 10 locations
Timeframe: Quick-build (bulbouts signing, and striping), short-term (permanent crossing improvements and traffic calming improvements)
Pedestrian crossing improvements received the second most votes at the community open house.
Community members were appreciative of the higher visibility crosswalks and RRFBs that were recently installed in the Canal neighborhood and requested that these and other crossing improvements be installed in more places. In addition to high-visibility crosswalks and RRFBs, crossing safety improvements could include wider corner radii, pedestrian bulbouts, and removal of sightline obstructions (parked cars, trees, etc.) at corners. All crossing improvement projects would be ADA-compliant. Paint and bollard/planter box bulbouts can be implemented as quick-build projects. RRFBs are a newer treatment type and should be paired with educational signage when first installed. Because not all treatments are compatible with transit vehicles and additional crossings can cause delays for transit, specific design treatments at each location should be evaluated independently. Lighting at crossings is another important improvement that is addressed in solution #7.
The following locations were identified by the community for crossing improvements:
• Larkspur & Canal
• 125 Larkspur (new mid-block crossing)
• Larkspur & Alto
• Larkspur & Kerner
30 • Canal & Medway
• Canal & Larkspur/Novato/Fairfax/Sonoma (add crossing to third leg) • Near Supermercado Mi Tierra
Paired with crossing treatments, traffic calming solutions can reduce vehicle speeds throughout the Canal neighborhood and improve comfort levels for pedestrians and bicyclists. Community members shared that physical design improvements seem more effective at reducing driving speeds than signs or paint treatment alone. Additional tree plantings are another effective traffic calming measure that the City could consider. For the best results, traffic calming treatments should be paired with a safe speed educational campaign targeted at Canal neighborhood drivers. Canal Street, Larkspur Street, and Belvedere Street were identified as community priorities for traffic calming treatments.
4. Bicycle and Pedestrian Crossing Improvements at Gateways Lead Agency: City of San Rafael, Transportation Authority of Marin, Caltrans Estimated Cost: $150,000 - $200,000 (feasibility study) $TBD (construction costs are unknown at this stage given the breadth of options; cost estimates would be estimated as part of the feasibility study) Timeframe: Medium-term (study and design), long-term (construction) The two gateways to/from the Canal neighborhood – Bellam Boulevard and Grand Avenue – are heavily congested and high-stress bicycle and pedestrian routes. One of the most important regional trails, the SMART Multi-use Pathway is a 5-minute bike ride and 10-minute walk from the Canal neighborhood but requires crossing Francisco Boulevard East, I-580 on-ramps and off-ramps, and Andersen Drive, all of which are high speed, heavily trafficked routes. On the other side of the Canal neighborhood, bicyclists and pedestrian could quickly access downtown, the Transit Center, and another entrance to the SMART Multi-use Pathway but are faced with the equally busy options of Grand Avenue to Second Street, Third Street, or Fourth Street. Given the vehicle volumes and speeds at these gateways, protected or even fully grade separated crossing options would enhance bicyclist and pedestrian safety and comfort. This solution expands on the recommendation in the San Rafael Bicycle and Pedestrian Master Plan 2018 Update to study an overcrossing between the Canal neighborhood and Francisco Boulevard West.
To determine which of the gateways offers the best crossing option the following must be conducted:
1. Feasibility Study to analyze various protected crossing options including on-street, off-street, and over-crossing options. This feasibility study should be completed as part of the I-580/US-101 interchange project. The feasibility study would identify and compare options at both gateways, identify a preferred concept, provide a conceptual plan, identify potential environmental impacts, flag preliminary engineering considerations, and calculate estimated costs for construction and operation.
2. Engineering and Design concepts to take the conceptual facility to project implementation.
3. Construction of the protected facility. The timeframe and cost of construction will depend on the type of facility selected and coordination with the I-580/US-101 interchange construction.
5. Streets Team and Transit Ambassador Program
Lead Agency: City of San Rafael, Marin Transit
31 Estimated Cost: $30,0000-$60,000/year combined Canal Streets Team and Transit Ambassadors Program
Timeframe: Short-term/Ongoing
Many residents expressed feeling unsafe while walking in the Canal neighborhood, particularly to and from bus stops in the early morning and evening, due to illegal activity. Community conversations also highlighted trash and cleanliness issues on the streets and at the bus stops. Since 2013, the city has worked with a downtown Streets Team comprised of unhoused or at-risk neighbors to beautify and cleanup downtown San Rafael and, in recent years, the program was expanded to cover the commercial core of the Canal neighborhood. Participants of the Streets Team receive access to case management, system navigations, and employment placement services from trained case managers and employment specialists while participating in clean-up projects.
The current Canal Streets Team struggles to keep up with trash issues in the Canal neighborhood and does not currently cover bus stops in the northern residential portion of the Canal neighborhood. A partnership between the downtown Streets Team and Marin Transit could fund a dual-role cleanup/transit ambassadors crew covering all Canal neighborhood bus stops on top of the work that the Canal Streets Team already does. To the extent possible, the program should select Spanish-speaking community members for this team. Throughout the CBTP outreach process, there were numerous observations and comments that indicated lack of Canal neighborhood community awareness of available transit services and transit discounts. In addition to keeping sidewalks clean and clear, the Streets Team bus stop crew could receive regular briefings on service, fare, and policies changes so that they are able to answer questions and share updates with riders. This solution could also address the recommendation from the Voces del Canal Lighting report to “develop a Neighborhood Safety Committee.”
6. Sidewalk, Curbspace, and Streetscape Survey & Improvements Lead Agency: City of San Rafael
Estimated Cost: $100,000-$200,000 (survey)
$TBD (recommendations are unknown at this time; design and construction estimate would follow the survey)
Timeframe: Medium-term (survey), medium-term to long-term (design and construction) Many residents shared frustrations about narrow sidewalks and a lack of pedestrian amenities like trash cans and shade trees. These are challenging issues to address in the Canal neighborhood, which is characterized by narrow streets and limited public right-of-way. Street trees and trash cans should not be added to already narrow sidewalks if they would block pedestrian travel or restrict wheelchair users, strollers, or other carts. Widening sidewalks into private property is costly and time-consuming. Widening a sidewalk into the public street would typically require parking removal, which is a concern in the Canal neighborhood where parking is in high demand. Despite these challenges, replacement and/or widening of sidewalks, where feasible, is recommended as a strategy to improve the pedestrian environment in the Canal neighborhood.
All of these pieces—sidewalks, curbspace, and streetscape elements—must be considered together to understand the tradeoffs and options available. This is also an opportunity for the Canal neighborhood to prepare an EV charging station strategy, including designating some amount of public curbspace for charging infrastructure and electric vehicle parking. The recommended strategy has three stages:
32 1. Survey of sidewalk, curbspace (parking supply and demand), streetscape elements, and available right-of-way.
2. Community-driven decision of how to best utilize limited street space.
3. Design, engineering, and construction of streetscape changes.
7. Lighting
Lead Agency: City of San Rafael
Estimated Cost: $50,000 (quick-build – fixture upgrades) $1.5M - $2.5M (new fixtures) plus ongoing electric and maintenance costs, which can be lower if solar fixtures are used, especially along bayfront trails
Timeframe: Quick-build (upgrades to existing fixtures), short-term to medium-term (new pole and fixture locations)
Community members identified the need for new and improved lighting at several locations within the neighborhood. Members of the Voces del Canal group worked on a lighting plan, with Dominican University and Canal Alliance, to identify seven priority routes (figure below) for improved lighting in the Canal neighborhood. During their project, the Voces del Canal group collected testimonies from Canal neighborhood residents describing their experience with illumination in the Canal neighborhood and used survey data to prioritize routes. Throughout both processes, residents described public safety concerns during the early morning and night hours while walking in the neighborhood or accessing public parks and recreational trails.
Building on the above plan, the City’s Department of Public Works (DPW) has identified 45 locations on five of the seven pathways to install new lighting fixtures. DPW also identified 65 locations where existing light fixtures can be made brighter. DPW will work with Pacific Gas & Electric Company (PG&E) to seek approval to implement these solutions on five routes. Lighting improvements are located along block faces as well as at intersections. Lighting improvements near transit stops and pedestrian crossing 33 locations will be prioritized. Consistent with General Plan Policy CDP-4.11, lighting projects will aim to improve safety and security while preventing excessive light spillover and glare.
Two of the other pathways, Bahia Way and Starkweather Path, and a larger area of Pickleweed Park will require additional approvals before the city can proceed with lighting improvements. Bahia Way is a privately maintained street and the Starkweather and Pickleweed waterfront paths are regulated by the Bay Conservation and Development Commission (BCDC). The City will work with these entities to seek approval for additional lighting improvements.
8. Transit Bus Stop Improvements
Lead Agency: City of San Rafael, Marin Transit, Golden Gate Transit Estimated Cost: $100,000 - $300,000
Timeframe: Quick-build (temporary boarding islands), short-term to medium-term (stop upgrades)
The Canal neighborhood is Marin Transit’s highest ridership area in the county.3 Canal community members have shared the need for transit stop improvements since the first CBTP in 2006. Many improvements have been implemented since 2006 including the addition of more shelters and real-time arrival information boards. Additional requests for this update include more shelters along high ridership routes, bus shelter/stop lighting improvements, and accurate real-time arrival information.
In some locations the existing bus shelters are inadequate due to their small size, lack of lighting, or cleanliness issues, or they are missing completely. This recommendation is focused on counterclockwise stops in the Canal neighborhood.
Based on stop-level ridership data, Marin Transit and the City agreed to focus quick-build and short-term efforts on Medway & Mill and Kerner Boulevard. On Kerner Boulevard, stop consolidation opportunities will be evaluated in more detail with the goal of delivering one high-quality stop/shelter rather than distributing resources. Stop consolidation on this short stretch would also improve travel times and reliability. The City will also pursue quick-build boarding island solutions at these locations to expand the available sidewalk waiting area. Upgrades at additional Canal neighborhood stops will be implemented as funds become available. All stops would benefit from improvements to signage for bus service and customer service numbers (including bilingual information in Spanish), real-time arrivals information, additional seating capacity, and trash receptables.
9. Transit Bus Stop Maintenance
Lead Agency: City of San Rafael, Marin Transit, Golden Gate Transit Estimated Cost: $5,000 - $10,000/year (to approximately double cleaning and service visits) Timeframe: Short-term/Ongoing
In addition to capital improvements, the community requested more regular transit stop maintenance at all Canal neighborhood transit stops. Community members cited excess trash and illegal dumping at/near 3 Canal census tracts score medium-high or high in Marin Transit’s Transit Propensity Index. Marin Transit, ShortRange Transit Plan 2020 – 2029, 2020, p I-19. 34 transit stops, rodent issues, dim or dead lights, and non-functioning real-time arrival boards. The current condition of bus stops creates an unpleasant waiting experience.
The recommended strategy is to determine a regular cleaning and maintenance servicing schedule for bus stops, a trash solution for transit stops, and a dumpster program in the community to discourage illegal dumping. This solution is paired with solution #5 to tackle this challenge from multiple angles – it needs to be a combined agency, city, and community effort.
10. Expanded Transit Service
Lead Agency: Marin Transit
Estimated Cost: $1.6M -$2M (capital cost for new buses), $150/additional revenue hour with the exact number of added revenue hours TBD
Timeframe: Short-term to medium-term
Canal neighborhood demand for transit service is high both during and outside of peak commute times.
Although high-occupancy buses are used during most of the day, many buses serving the Canal neighborhood are crowded.
Community members report that overcrowding of buses in the peak periods sometimes prevents them from boarding; that transfers at the San Rafael Transit Center are not always timed appropriately making travel time estimates unreliable; and that service in the early mornings and late evenings is too infrequent given that many Canal neighborhood residents work early and late shifts.
The following additional service was requested by multiple community members:
• More frequent and convenient service to Novato. Community members expressed concern that the existing 35 route to Novato is not frequent enough. This may require a new bus purchase. • More convenient service to Fairfax Manor on route 23X. Route 23X was the community’s second ranked choice for increased frequencies. This may require a new bus purchase. • Earlier route departures and increased early morning and evening frequency on all routes, but especially route 35.
The specifics of these requests were not explored as part of this process and should be determined through on-board surveys of these routes conducted in both English and Spanish.
11. Transportation to Schools
Lead Agency: Marin Transit, San Rafael City Schools
Estimated Cost: Expanded route 645 service: $800,000-$1M (capital), $45,000 (annual operating)
Subsidized shuttle and taxi service: $30,000-$60,000/year Timeframe: Short-term/Ongoing
Providing additional bus service to schools was a major identified need for Canal neighborhood community members. The community cited the need for additional bus service for students to San Rafael High School, Terra Linda High School, and Davidson Middle School, and transportation for parents to San 35 Pedro Elementary School and Davidson Middle School. Supplemental school service requests were as follows:
• Additional morning trips for the 645 route to San Rafael High School and Terra Linda High School • New low-income discount for school bus service
• Expanded yellow bus service to Davidson Middle School • School transportation options for parents to attend special events and parent/teacher conferences, and to volunteer, especially at San Pedro Elementary School and Davidson Middle School
Increasing morning trips on the 645 route will help students arrive to school on time and provide multiple direct transit options. Marin Transit offers other transfer bus services, but the community cited these as overly complicated and time-consuming and requiring a long walk for many students. This additional service would likely require Marin Transit to purchase an additional bus.
While yellow bus service exists for students at most elementary and middle schools, Canal neighborhood community members mentioned the cost to use the yellow bus is not affordable to all parents. The San Rafael City Schools District offers a sliding-scale discount for using yellow bus service eligible to lowincome families and students who qualify for free/reduced lunch. To apply for yellow bus service, families must fill out an application form and pay a $40 application fee. Reducing or waiving the application fee would help resolve the cost burden on families that qualify for the sliding-scale discount. The school district and Marin Transit each have their own student transit application form; these should be consolidated into a single intake form and families should be informed of all transport options available for their student whether provided by Marin Transit or yellow bus.
Until the COVID-19 pandemic canceled school events, special school trips for parents were organized by individual schools by providing special shuttles or taxi service. Residents specifically requested that shuttle services be brought back and promoted for large school events at San Pedro Elementary, such as parent nights, open houses, school performances, and holiday celebrations. For smaller events at schools, such as parent-teacher conferences or volunteer events where attendance varies, San Rafael City Schools District can partner with a Marin Transit dial-a-ride or a taxi service to provide subsidized rides between the Canal neighborhood and schools. Marin Transit’s on-demand service can be scheduled via phone or the Uber application. Subsidized rides to San Pedro Elementary School have been available for many years with funding from a Golden Gate Bridge District Lifeline grant. During the 2021-22 school year, 94 families received a subsidized taxi ride to or from San Pedro Elementary. A sustainable funding source will be needed to maintain these services over the long term.
36 Community Prioritization of Solutions
Prioritization of transportation solutions was developed based on community input collected during the CBTP engagement process and heard through parallel efforts.
Table 6: Community Prioritization of Solutions
# Solution Level of Community Support
1 Pedestrian and Bicycle Bridge/Canal Crossing to
Third Street H
2 Access to Bikes/Scooters, Secure Bike Parking, and
Bicycle Education M
3 Traffic Calming and Pedestrian Crossing
Improvements H
4 Bicycle and Pedestrian Crossing Improvements at
Gateways L
5 Streets Team and Transit Ambassador Program L
6 Sidewalk, Curbspace, and Streetscape Survey &
Improvements L
7 Lighting H
8 Transit Bus Stop Improvements H
9 Transit Bus Stop Maintenance H
10 Expanded Transit Service H
11 Transportation to Schools H
Notes: H = solution received a lot of support (25 or more dots, comments, and feedback from Stakeholder Committee or focus group), M = solution received some support (8-12 dots, comments, and feedback from Stakeholder Committee or focus group), L = solution received little support (less than 8 dots, comments, and feedback from Stakeholder Committee or focus group).
Based on the relative level of community support, the solutions are prioritized as follows:
Higher Priority Solutions
Pedestrian and Bicycle Bridge/Canal Crossing to Third Street Lighting
Traffic Calming and Pedestrian Crossing Improvements
Transit Bus Stop Improvements
Transit Bus Stop Maintenance
Expanded Transit Service
Transportation to Schools
Medium Priority Solutions
Access to Bikes/Scooters, Secure Bicycle Parking, and Bicycle Education 37 Lower Priority Solutions
Bicycle and Pedestrian Crossing Improvements at Gateways Sidewalk, Curbspace, and Streetscape Survey & Improvements Streets Team and Transit Ambassador Program
Some components of the above solutions have been identified for quick-build implementation, meaning that temporary materials or short-term fixes can be put in place while funding is identified, and formal designs are prepared for permanent implementation. The quick-build projects will deliver many of the same benefits of the permanent projects and will allow the community to provide feedback ahead of permanent installation.
Quick-build Solutions
Pedestrian crossing bulbouts and crosswalks
Upgrades to existing fixtures
Temporary bus boarding islands
The solutions are programmed for implementation over time, based on the relative level of community priority and their level of implementation complexity. This is illustrated in the figure below.
Community Priority
Implementation Time Frame
Low Medium High
Short (1-3 years) Mid (3-8 years) Long (8+ years)
#4 Bicycle & Pedestrian Crossing Improvements at Gateways#6 Sidewalk and Streetscape Improvements #5 Streets Team and Transit Ambassador Program
#2 Access to Bikes/Scooters, Secure Bike Parking, and Bicycle Education #3 Tra ic Calming and Crossing Improvements #7 Lighting Routes #8 Transit Bus Stop Improvements#9 Transit Bus Stop Maintenance #10 Expanded Transit Service
#11 Transportation to Schools
#1 Pedestrian and Bicycle Bridge / Canal Crossing to 3rd Street 39 Chapter 6 Implementation
Funding
This Community-Based Transportation Plan provides a list of solutions to support efforts by the City of San Rafael, TAM, and local transit agencies to pursue federal, state, regional, and local funds to implement the recommended projects and programs. The following funding sources were identified as potential resources for implementation of the proposed CBTP solutions. To compete for the funds, a project must be well-defined, included in local plans for the jurisdiction, and have community and public agency support. All of the solutions defined in this CBTP Update have community support and support from the Technical Advisory Committee agencies. Full descriptions of each funding source can be found in the Appendix. Funding sources appropriate to each solution are summarized in Table 7.
Federal – New Competitive Programs
The Infrastructure Investment & Jobs Act (IIJA) signed into law in November 2021 provides funding for $570 billion in transportation investments over five years including $274 billion in new one-time spending.
IIJA provides about $120 billion in national competitive grant programs including the following relevant programs:
• Bus and Bus Facilities Program
• Healthy Streets Program
• RAISE Grant Program
• PROTECT Resilience Program
• Reconnecting Communities Pilot Program
• Safe Streets and Roads for All (SS4A) Program
State
• Caltrans Sustainable Communities Planning Grants
• Active Transportation Program (ATP)
• State Transit Assistance (STA)
• State Transportation Improvement Program (STIP)
• Highway Safety Program (HSIP)
Regional/Local
• Transportation Fund for Clean Air (TFCA)
• MTC’s One Bay Area Grant Program (OBAG)
• MTC’s Lifeline Transportation Program
• MTC’s Bikeshare Capital Program
• Regional Measure 3 – North Bay set-asides
• Measure AA
• Measure B
• City of San Rafael General Fund
• City of San Rafael Development Impact Fees
Non-Traditional
• CALSTART’s Clean Mobility Options (CMO)
• California Conservation Corps (CCC)
• Marin Community Foundation (MCF)
40 Table 7: Funding Sources by Solution
# Solution Funding Sources
1 Pedestrian and Bicycle
Bridge/Canal Crossing to
Third Street
Active Transportation Program (ATP), Caltrans Sustainable Communities Planning Grants (Planning grant only), MTC’s Lifeline Transportation Program, RAISE Grant Program, Reconnecting Communities Pilot Program, City of San Rafael Development Impact Fees
2 Access to Bikes/Scooters,
Secure Bike Parking, and
Bicycle Education
MTC Bikeshare Capital Program, Transportation Fund for Clean Air (TFCA), MTC’s Lifeline Transportation Program, Clean Mobility Options Program (CMO), City of San Rafael General Fund
3 Traffic Calming and
Pedestrian Crossing
Improvements
Active Transportation Program (ATP), MTC’s Lifeline Transportation Program, Measure AA, RAISE Grant Program, Safe Streets and Roads for All (SS4A) Program, Highway Safety Program (HSIP)
4 Bicycle and Pedestrian
Crossing Improvements at
Gateways
Active Transportation Program (ATP), Transportation Fund for Clean Air (TFCA), MTC’s Lifeline Transportation Program, Measure AA, RAISE Grant Program, Reconnecting Communities Pilot Program, Safe Streets and Roads for All (SS4A) Program, Highway Safety Program (HSIP), City of San Rafael Development Impact Fees
5 Streets Team and Transit
Ambassador Program
San Rafael General Fund, Transportation Fund for Clean Air (TFCA), Measure AA, Measure B, RAISE Grant Program, Marin Transit, City of San Rafael General Fund 6 Sidewalk, Curbspace, and
Streetscape Survey &
Improvements
Active Transportation Program (ATP), MTC’s Lifeline Transportation Program, Measure AA, Healthy Streets Program, Safe Streets and Roads for All (SS4A) Program, Highway Safety Program (HSIP), City of San Rafael General Fund 7 Lighting
Active Transportation Program (ATP), Measure AA, PROTECT Resilience Program, Safe Streets and Roads for All (SS4A) Program, Highway Safety Program (HSIP), City of San Rafael General Fund
8 Transit Bus Stop
Improvements
Transportation Fund for Clean Air (TFCA), MTC’s Lifeline Transportation Program, RAISE Grant Program
9 Transit Bus Stop
Maintenance
MTC’s Lifeline Transportation Program, Measure AA, RAISE Grant Program, City of San Rafael General Fund
10 Expanded Transit Service
State Transit Assistance (STA), Transportation Fund for Clean Air (TFCA), MTC’s Lifeline Transportation Program, Measure AA, RAISE Grant Program, Bus and Bus Facilities Program, PROTECT Resilience Program, Regional Measure 3 – North Bay set-asides
11 Transportation to Schools
Active Transportation Program (ATP), MTC’s Lifeline Transportation Program, MTC’s Climate Initiatives Program, MTC’s OBAG, Measure AA, RAISE Grant Program, PROTECT Resilience Program
Source: Fehr & Peers, 2022.
41 Monitoring Progress
The five-year goals identified in Table 8 are intended to keep the community and the lead agencies on track to address these issues in a timely manner. Many of the solutions will take longer than five years to complete, but all solutions can expect to see some progress by 2027. The City of San Rafael should evaluate progress on the CBTP each year with the five-year goal in mind as a mid-term target. At the fiveyear mark, the City should update the CBTP with a new five-year goal for each solution that is not already complete.
Table 8: Five-Year Goals for Transportation Solutions
# Solution Description Project
Type Lead Agency 5-Year Goal (by 2027)
1 Pedestrian and
Bicycle
Bridge/Canal
Crossing to Third
Street
Bridge connection from
Canal/Harbor to Third
Street
Multimodal City of San Rafael
Secure funding for and complete
feasibility study. Secure funding
for design and engineering.
2 Access to
Bikes/Scooters,
Secure Bike
Parking, and
Bicycle Education
Bikeshare and/or
Scootershare program in
the Canal neighborhood
for adults and youth,
secure parking, and
bicycle education classes
for adults and youth
Bicycle
City of San Rafael,
CBOs, Local
community
organization(s)
Evaluate success of TAM
bikeshare pilot with community
input and adjust TAM program
and/or secure funding to launch
supplemental program.
3 Traffic Calming
and Pedestrian
Crossing
Improvements
Various locations around
the Canal neighborhood
Pedestrian,
Safety City of San Rafael
All quick-build crossing projects
fully implemented and traffic
calming programs implemented
on the streets identified in this
report.
4 Bicycle and
Pedestrian
Crossing
Improvements at
Gateways
Bicycle crossing
improvements at Bellam/
US-101/I-580,
Grand/Second, and
Grand/Third
Bicycle,
Pedestrian
City of San Rafael,
TAM, Caltrans
Identify study partners and
interface with US-101/I-580
Connector project. Secure
funding for and complete
feasibility study.
9 Streets Team
and Transit
Ambassador
Program
Address neighborhood
cleanliness and provide
transit information
Multimodal City of San Rafael,
Marin Transit
Pilot a combined Streets
Team/Transit Ambassadors
program.
6 Sidewalk,
Curbspace, and
Streetscape
Survey &
Improvements
Various locations around
the Canal neighborhood City of San Rafael
Secure funding for sidewalk,
curbspace, and streetscape
survey.
42 7 Lighting
Lighting improvements
throughout the Canal
neighborhood
Safety City of San Rafael
Upgrade existing fixtures and
add fixtures to all existing utility
poles on the five City-owned
routes identified by the
community. Solidify a plan to
install new poles and fixtures in
remaining gaps. Solidify a plan
for the two privately owned
routes and secure funding to
install lighting on those routes.
8 Transit Bus Stop
Improvements
Bus shelter upgrades and
real-time arrival
information
Transit City of San Rafael,
Marin Transit
Implement improvements at
Medway/Mill and
Kerner/Larkspur or relocated
Kerner stop. Secure funding for
and start to implement
improvements at other stops.
9 Transit Bus Stop
Maintenance
Address trash and illegal
dumping at transit stops,
address the rodent issues
Transit
City of San Rafael,
Marin Transit,
Golden Gate
Transit
Establish a streamlined
maintenance process amongst all
responsible agencies and
increase maintenance schedule.
10 Expanded Transit
Service
Provide frequent service,
expand early morning/
late evening service,
provide accurate
schedules
Transit Marin Transit
Conduct focused ridership survey
on the 35 and 23x to establish
route and frequency
improvements. Identify funding
for required capital purchases
and operational funding.
11 Transportation
to Schools
Provide additional
morning service to high
schools, promotion of
sliding-scale discounts
for yellow school bus
service to elementary and
middle schools, provide
parent transportation to
school events
Multimodal
Marin Transit, San
Rafael City
Schools
Secure funding and add an
additional morning run to route
645. Identify a sustainable
funding source for parent
transportation needs and provide
subsidized rides for one-off
needs and shuttles for large
events.
Source: Fehr & Peers, 2022.
Staff Capacity
Given the level of investment outlined above, this report also recommends securing funding for additional project and/or program management at the City of San Rafael, which is identified as one of, if not the sole, lead agency on most of the transportation solutions. This could be a full-time staff hire or a contract hire depending on the quantity and duration of desired support. In the short-term, and if grant funding is secured for any projects, it is likely that a full-time hire would be needed to implement the recommendations and keep the rest of the CBTP implementation moving.
Parallel Efforts
Local and regional jurisdictions are working on parallel efforts to the Canal CBTP update. Some of the recent efforts are listed below.
43 • Marin Transit Youth Discount: Fare free for youth 18 and under for summer 2022 (June 12-August 14). Paratransit and dial-a-ride, Muir Woods Shuttle are exempt. • Golden Gate Transit: Restoring service that was previously suspended due to the pandemic.
Service restoration to the San Rafael Transit Center to provide connections to the Canal neighborhood, increasing peak service on Route 101 to every 30 minutes. • TAM Bike Share Pilot: Hoping to launch by summer 2022 in Sonoma and Marin counties. Will include bikeshare stations and bikes in the Canal neighborhood. • East San Rafael Parking Group: The City convenes a community task force to address the parking needs of the community.
• Housing Element Update: The Housing Element is part of the San Rafael General Plan and describes the City’s plans to meet housing needs for current and future residents. State law requires all cities and counties in the Bay Area to update housing policies by the end of 2022. • Citywide Parks and Recreation Master Plan: The City is developing a master plan to guide development of parks and recreational programs, to create and maintaining funding sources, and set priorities for the future.
• Northbound US-101 to Eastbound I-580 Director Connector: The Northbound US-101 to Eastbound I-580 Director Connector project is a project of TAM, Caltrans, and the cities of San Rafael and Larkspur. The project will construct a freeway-to-freeway direct connection from northbound US-101 to eastbound I-580. The connector will be two lanes with the possible addition of a third lane for high-occupancy vehicle (HOV) bypass. Additional benefits of the project include:
o Replacement of the eastbound Bellam Boulevard undercrossing o Bicycle and pedestrian infrastructure improvements along Bellam Boulevard o Addition of an eastbound auxiliary lane on I-580
44 Appendix
1. Stakeholder Committee Workshop #1 Notes
2. Focus Group Workshop Notes
3. Stakeholder Committee Workshop #2 Notes
4. Open House Documentation
5. Stakeholder Committee Workshop #3 Notes
6. Comments on Draft Canal CBTP
7. Full Descriptions of Funding Sources
____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: _______________________
Disposition: ___________________________
Agenda Item No: 6.b
Meeting Date: June 21, 2022
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Departments: Public Works, Parking Services, Economic Development, Fire, Police, Building, Planning, Code Enforcement, City Attorney (Cross-Departmental) Prepared by: Danielle O’Leary
Director of Economic Development
Bill Guerin
Director of Public Works
City Manager Approval: ______________
TOPIC: OUTDOOR ON-STREET DINING GUIDELINES FOR “STREETARIES” SUBJECT: STREETARY PROGRAM GUIDELINES TO REPLACE COVID-19 TEMPORARY
OUTDOOR DINING PROGRAM
RECOMMENDATION: Accept informational staff report and approve staff recommendation on Streetary Program Guidelines.
BACKGROUND:
Outdoor dining is currently allowed under San Rafael Municipal Code Section 14.16.277, Use of City Sidewalks and Rights-of-Way for Outdoor Eating Areas. This ordinance, in place since 2000, requires that the business enter into a license agreement with the City, provide liability insurance, provide a site plan for the proposed outdoor seating location, and agree to maintain the area. The zoning requirements and performance standards for outdoor dining are also outlined in San Rafael Municipal Code Section
14.17.110, Outdoor Eating Areas Proposed in Conjunction with Food Service Establishments.
On August 17, 2015, the City Council adopted Resolution 13995, establishing a 3-year pilot program to expand the Outdoor Dining Program to include parklet projects, which provided a process for businesses to use parking spaces for outdoor dining purposes. On December 3, 2018, the City Council authorized the on-street dining to continue under the same limitations.
To help local businesses during the COVID-19 emergency, on June 1, 2020, the City Council adopted Resolution 14809 authorizing the City Manager, at his discretion, to streamline the approval of permits or other entitlements for use of City sidewalks and on-street parking spaces for business activities of restaurants and retail businesses, waive or reduce application fees, and close portions of designated City streets up to two evenings per week in order to facilitate outdoor dining during and allow dining establishments to continue to operate when indoor dining was not allowed during the Covid-19 emergency.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Temporary Outdoor Dining Program permits approved under the COVID-19 emergency streamlined process are valid through November 30, 2022. Staff were tasked with creating a program beginning December 1, 2022, for the continuance of the Temporary Outdoor Dining Program that sets clear and fair rules, parameters, and processes to ensure a positive impact on the City’s economic vitality.
ANALYSIS:
The temporary on-street dining program had very few guidelines as the intention of the City was to quickly and inexpensively give relief to restaurants struggling under the constraints imposed by Covid-19.
However, to have a sustainable program for outdoor dining, additional guidance is required. In December 2021, a nine-department cross-departmental team was formed and has spent the past 6 months creating a more permanent streetary program focused on the need to enhance aesthetic guidelines, ADA compliance, cleaning and maintenance standards, and other operational standards and compliance needs. Staff analyzed market conditions in San Rafael as well as other comparable cities; discussed the needs of our businesses and residents; and strategized on how to leverage this program to maximize economic vitality all to create a practical, fair, efficient, and sensible program.
Staff also conducted an analysis of comparable cities that were early movers in implementing similar programs, such as the cities of San Diego, San Francisco, Palo Alto, San Mateo, Mill Valley, and other Bay Area cities. Staff assessed structural, operational, and procedural guidelines set by these cities as well as fees and public sentiment.
Staff then prepared an initial draft of the San Rafael Streetary Program Guidelines that were circulated and shared with external partners such as the Chamber of Commerce and the Business Improvement District (“BID”) in April 2022.
Staff recommends that those businesses who take part in the Streetary Program be allowed to use 1-2 parking spaces for Streetary use. Guidance is incorporated for aesthetics, traffic safety, use of overhead structures, electricity and heating, and other elements of the program.
In addition, staff discussed initial fees for the Program starting December 1, 2022, with the goal of having fees be periodically reviewed and adjusted, on an as-needed basis by the City Council in its discretion.
Staff proposes an Annual Rental Fee of $3,600 per parking space starting on December 1, 2022. The charge offsets the revenue otherwise generated by meters into the City’s Parking Services Enterprise Fund, calculated based on average meter revenue generated in the benchmark pre-COVID year of 2019.
Staff recommends discounting the Annual Fee by 50% in the first year (December 1, 2022 through and including December 31, 2023) and 25% in the second year (January 1, 2024 through and including December 31, 2024). The full Annual Fee will be charged beginning January 1, 2025.
Staff time for application processing will also be offset with a one-time Streetary Application Fee of $2,000. Staff are proposing to waive this fee for the first year from December 1, 2022, through and including December 31, 2023. If an overhead structure, lighting, electrical connections, or fixed heat lamps are requested, a building permit will be required.
Lastly, a $2,000 refundable deposit will be collected to offset the cost of maintaining and/or removing the streetary should the participant fail to do so. If no maintenance is required by the City and the restaurant removes the streetary when it is no longer needed, the deposit will be returned.
Structures created during the temporary program will be allowed to continue but will need to apply for the new program, pay the appropriate fees, and be compliant with the new guidance as needed.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
COMMUNITY OUTREACH:
Staff from Economic Development have been attending monthly meetings of the Chamber of Commerce, as well as the Business Improvement District, where San Rafael businesses regularly attend, have input, and can ask questions. Members of these meetings have been made aware since January 2022 that this Streetary Program is in process.
Staff conducted one on one meetings with these external partners soliciting feedback on the draft guidelines and then iterating amongst the cross-departmental City staff team to revise and refine program details.
These guidelines were first presented at the Economic Development Subcommittee in April 2022, with detailed discussion and feedback that led to the formation of a Streetary Task Force, consisting of members from the Chamber of Commerce leadership as well as the BID (Joanne Webster, Josh Townsend, Brad Rogerson, Roger Smith, Diane Glischinski, Jed Greene, Sarah Tipple), who reviewed and commented on these guidelines in April 2022.
At the suggestion and direction of the Economic Development Subcommittee, staff also invited and received feedback from several local restaurant business owners in April, May, and June 2022.
Staff also received additional feedback from community members asking to ensure streetaries get used sufficiently to make up for the lost parking and to be made more aesthetically inviting and additive to the San Rafael economy.
FISCAL IMPACT:
This is an informational report, there are no fiscal impacts at this time.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Accept informational report and approve staff recommendation.
2. Direct staff to return with more information.
3. Direct staff to return with a revised recommendation.
4. Take no action.
RECOMMENDED ACTION:
Staff recommends that City Council accept the informational report and recommends approving the attached Streetary Program Guidelines so that staff can then draft a Resolution and Ordinance for Council approval at a future meeting. San Rafael businesses with existing Streetaries will then have sufficient time to make their existing structures compliant with the new Streetary Program.
ATTACHMENTS:
1. Streetary Program Guidelines
DRAFT AS OF 6/10/2022
1 CITY OF SAN RAFAEL
STREETARY PROGRAM GUIDELINES
The City of San Rafael has developed a Streetary Program that allows for streetary installations in most commercial areas of the City to continue after temporary permits issued during the COVID-19 emergency expire on November 30, 2022. Parklets will be rebranded as “Streetaries”.
Outdoor dining is currently allowed under San Rafael Municipal Code Section 14.16.277, Use of City Sidewalks and Rights-of-Way for Outdoor Eating Areas. This ordinance, in place since 2000, requires that the business enter into a license agreement with the City, provide liability insurance, provide a site plan for the proposed outdoor seating location, and agree to maintain the area.
The zoning requirements and performance standards for outdoor dining are also outlined in San Rafael Municipal Code Section 14.17.110, Outdoor Eating Areas Proposed in Conjunction with Food Service Establishments.
On August 17, 2015, the City Council adopted Resolution No. 13995, establishing a 3-year pilot program to expand the Outdoor Dining Program to include parklet projects, which provided a process for businesses to use the parking space areas for outdoor dining purposes. On December 3, 2018, the City Council authorized the on-street dining to continue under the same limitations.
To help local businesses during the COVID-19 emergency, on June 1, 2020, the City Council adopted Resolution 14809 authorizing the City Manager, in his discretion, to streamline the approval of permits or other entitlements for use of City sidewalks and on-street parking spaces for business activities of restaurants and retail businesses, waive or reduce application fees, and close portions of designated City streets up to two evenings per week. Permits issued under the temporary emergency authorization will expire on November 30, 2022.
The City of San Rafael has developed these Guidelines to increase the vibrancy and resiliency of our commercial areas by formalizing a new way of using portions of our city streets. The goal is to assist all commercial businesses by allowing permitted streetaries to increase patronage and vitality of our commercial areas, while balancing the needs of our diverse array of businesses.
Our focus in developing these Streetary Program Guidelines has been to strengthen safety standards, create a consistent design aesthetic, and ensure fairness in the way that the public right of way is being used.
Temporary Outdoor Dining Program permits issued under the COVID-19 emergency streamlined process will expire on November 30, 2022, after which time all existing and new streetaries will be required to comply with the new Streetary Program Guidelines (hereinafter “Guidelines”).
Businesses with existing streetaries will have a thirty-day grace period until December 31, 2022, to comply with these Streetary Program Guidelines by applying for necessary permits/licenses and implementing renovations or removing their structures from city parking spaces at their own expense. Any exceptions to these Guidelines will be reviewed by the City on a case-by-case basis.
DRAFT AS OF 6/10/2022
2 Due to the unique circumstances of each proposed streetary location, these Guidelines and specific elements may not be required in all cases. Similarly, there may be instances where City staff requires additional design elements not covered in these Guidelines. The City of San Rafael will review the streetary permit applications and will only approve streetaries that are able to meet the design requirements and are determined by staff to meet SRMC code provisions, and safety, maintenance, and other regulatory standards.
All streetary installations, including those previously installed under the COVID-19 Temporary Outdoor Dining Program, will require a permit or license from the City of San Rafael as of December 1, 2022. Plans must be submitted by the business applying for and operating the streetary (hereinafter “Streetary Sponsor”) and permits must be issued by the City prior to any construction or modifications. The streetaries will be subject to a one-time streetary permit/license application fee (hereinafter “Application Fee”) and an annual streetary permit/license fee (hereinafter “Annual Fee”) as defined in the City Fee Schedule. These fees are nonrefundable. Approved businesses will also be required to submit a streetary deposit (hereinafter “Deposit”) that will be returned to the Streetary Sponsor upon satisfactory compliance with the City’s streetary cleaning, maintenance, and removal Guidelines contained in this document and the Streetary permit/license issued by the City.
The City reserves the right to monitor and review compliance with these Guidelines as needed and will review each year at the time of annual renewal.
I. LOCATION AND SETBACK CRITERIA
Streetaries are generally allowed in commercial districts along the curbside on public streets where on street parking spaces exist. However, streetaries are not allowed along streets that have traffic restrictions such as peak hour parking restrictions or on streets that have a speed limit greater than 25 mph.
Streetaries can be considered in commercial districts where there are space(s) for on-street parallel parking, including spaces with metered or unmetered parking. Streetaries are not allowed in ADA/handicap parking spaces or any colored curb zones with restrictions on parking.
A. Streetary Location Criteria
Parking Sufficiency
Seventy percent (70%) of on-street parking on any block must remain available for vehicles at any given time. Approval will only be granted to a Streetary Sponsor if this condition is met. The City at its sole discretion may consider an exception to this requirement if: 1) more than 70% of on-street parking on a three-block average (the Streetary Sponsor’s block and one block in either direction) remains available for vehicle parking; or 2) at least one public parking garage or lot is within one block of the Streetary Sponsor’s block.
DRAFT AS OF 6/10/2022
3 Adjacency to Storefront
Streetaries may only be installed in parking spaces that are directly in front of the sponsoring business. If a business fronts more than one but less than two parking spaces and fronts more than fifty percent (50%) of the second parking space, the business is eligible to apply for two parking spaces for use as a streetary. Streetaries shared by two adjacent businesses will be considered on a case-by-case basis. A streetary shared by two businesses cannot exceed the frontage for the combined businesses.
Maximum Parking Stalls
A maximum of two parallel parking spaces shall be used for each streetary. Use of perpendicular and angled parking spaces for a streetary will be considered on a case-by-case basis.
Required Streetary Buffers
Streetaries located in parallel parking spaces can be the length of one or two parallel parking spaces. Wheel stops shall be placed at each end of the parking space. A two-foot inner buffer from each wheel stop on both ends of the parking space is required. See Figure 1 below.
Figure 1: Required Streetary Buffers and Traffic Safety Requirements Corner Locations
Streetaries located adjacent to intersection crosswalks shall provide a minimum 30-foot setback from the nearest crosswalk. Streetaries that cannot meet these setback requirements may be considered on a case-by-case basis based on whether sight distance and safety can be DRAFT AS OF 6/10/2022
4 maintained, with the City having absolute discretion to determine approval. Storefronts located at corner locations may only have a streetary on one street.
Fronting Driveways
Streetaries may not obstruct driveways, ADA ramps, or entrances to City-owned parking facilities.
B. Streetary Setback Criteria
Travel Lane Setback
Streetaries shall have an eighteen inch minimum setback from the travel lane measured from the parking striping adjacent to the travel lane. In cases where no striping exists, the maximum length of the streetary measured from the face of the curb shall be determined by the Director of Public Works or their designee.
Side Setback
Streetaries shall have a two-foot minimum side setback to each wheel stop located at each end of the parking space, as noted in “Figure 1: Required Streetary Buffers and Traffic Safety Requirements” above.
C. Other Location Criteria
Utilities
Streetaries may not be constructed over or obstruct utility access panels, manhole covers, storm drains, street valves, or any other type of utility assets. A minimum clearance of 4 feet from either side of utility access panels, manhole covers, storm drains, street valves, or any other type of utility assets will be required to allow for maintenance access. Streetaries proposed under overhead utility lines will be required to meet the minimum vertical distance requirements as established by the CPUC. Streetaries that block the outlet of a sidewalk underdrain will be required to ensure the outlet is functional and flowing. Streetary Sponsors must take a thorough inventory of utility access covers in the proposed streetary area by checking under parked cars.
Streetary Sponsors must provide for access to any City or public utility company that may have underground conduits beneath the constructed streetary. Access to utilities may require that a Streetary Sponsor temporarily remove all or a portion of the constructed streetary. Streetary Sponsors are responsible for the cost of removing, re-installing and restoring any damage to the streetary.
Bike Lanes
Streetaries cannot obstruct a bicycle lane or path.
Streetary Width
Streetaries, inclusive of required buffers, must stay within the designated parking stall area.
Fire Hydrants
DRAFT AS OF 6/10/2022
5 Fire Hydrants shall not be blocked. A 15-foot clearance on either side of the hydrant along the curb shall be maintained. Additionally, three feet of clearance around the hydrant shall be provided.
Fire Department Connections (FDCs)
Fire Department Sprinkler and Standpipe hose connections shall remain fully accessible and not blocked or concealed from plain view. All fire department exterior equipment such as post indicator valves, check valves, and OS&Y valves shall be free from obstruction.
II. STREETARY DESIGN ELEMENTS
Streetaries generally consist of the following key elements:
A. PLATFORM that allows the streetary to serve as an extension of the sidewalks B. RAILINGS OR SIDE ENCLOSURES that demarcate the exterior of the streetary from the street and surrounding parking spaces
C. TRAFFIC SAFETY PROTECTIONS to reduce the potential for auto-related damage D. OVERHEAD STRUCTURES (optional)
E. FURNISHINGS AND FIXTURES
In order to maintain a cohesive aesthetic throughout the City to enhance beautification and economic vitality, the City is limiting the materials used for any streetary elements to either wood (which can be natural wood or composite material) or metal. The City has identified certain companies that build modular streetaries that are easy to clean and can be stored and reinstalled with ease. Businesses are welcome to design their own or purchase such modular streetaries.
A. PLATFORM DESIGN CRITERIA
Materials
Platforms must be constructed from wood or metal that can withstand wear and tear of elements. Pouring concrete for streetary platforms is not allowed. You may use concrete pavers on a platform structure instead. Surface materials must be textured or treated with a non-skid coating to ensure a safe walking surface. Loose particles, such as sand or loose stone, are not permitted.
Maintenance Access
Streetaries must be designed to provide access under the platform to allow for maintenance (i.e. repairs or clearing debris). If the platform base is not a solid mass, access can be provided through access panels, removable pavers, or other means.
Platform Threshold
The platform threshold must be flush and even with sidewalk and must not leave a gap greater than ½ inch, nor a vertical separation greater than ¼ inch.
DRAFT AS OF 6/10/2022
6 Drainage
Platforms must allow for curbside drainage flow. A 12-inch width minimum clear gutter space that matches the curb height must be provided along the entire length of the proposed platform.
Openings at either end of the streetary may be covered with screens to prevent debris buildup beneath the platform and in the gutter. It is the responsibility of the streetary permittee to clean the cover or screen to prevent any backup of storm water. All streetaries must provide access through the streetary platform or threshold to the gutter adjacent to the curb.
Affixing Not Allowed
At no time may structures be bolted or affixed in any way to the roadway or any structure (including but not limited to buildings, fire hydrants, street trees, streetlights, parking meters, or traffic poles, etc.). An exception to this is that wheel stops for traffic protection must be affixed to the roadway as described in the Traffic Protection section of these Guidelines.
Sub-structure
Designs for the sub-structure of a streetary vary and depend on the slope of the street and overall design for the structure. The sub-structure must accommodate the crown of the road and provide a level surface for the streetary. “Bison pedestals” (pictured below) spaced under the surface and of different heights are a common application. Another method is to provide steel sub-structure and angled beams.
Figure 2: Bison pedestals for streetary sub-structure
ADA Accessibility
All streetaries must be wheelchair accessible. All accessibility elements of the proposed platform shall be designed, constructed and/or conform to the applicable provisions, rules, regulations and guidelines of the California Building Code and Americans with Disabilities Act.
Accessible Platform Surface
The portion of the streetary platform connected by the accessible path of travel to the wheelchair turning space and wheelchair resting space must be level. The accessible platform surface maximum cross slope (perpendicular to the sidewalk or curb) and running slope (parallel to the curb) cannot exceed two percent (2%).
DRAFT AS OF 6/10/2022
7 Dimensions
Accessible entry shall be a minimum of forty-eight inches wide. Accessible path of travel must connect the sidewalk to the accessible entry, platform surface, wheelchair turning space and wheelchair resting space. Wheelchair turning space shall be sixty inches in diameter and located entirely within the platform or with a twelve-inch maximum overlap on the curb and sidewalk.
Wheelchair landing shall be a thirty-six by forty-eight-inch clear floor area that is permitted to overlap with the Wheelchair Turning Space by twenty-four inches maximum in any orientation.
B. RAILINGS / SIDE ENCLOSURES DESIGN CRITERIA
Streetary railings / side enclosures must be constructed from wood or metal that can withstand wear and tear of elements. The streetary railing/side enclosure marks the boundary between the streetary and the street or sidewalk. It should serve as a safe edge while also being visually appealing, permeable, and inviting. The following standards and guidelines should inform your design.
- Stability: Stable and sturdy enough not to fall over or be pushed over. - Edge buffers from the street: This can take the form of planters, railing, cabling, or some other appropriate enclosure.
- Openings in rails: must prevent passage of 4-inch sphere. - Height of railings / side enclosures: should not exceed 36 inches from the streetary platform floor to the top of the railing.
- Traffic safety and visibility: The enclosure should not block the view of conflicting movements of traffic, including pedestrian traffic, nor block the view of traffic control devices such as traffic signs, traffic signals, and other traffic warning devices. All railings/enclosures must have retro-reflective reflectors or retro-reflective tape on the corners of the streetary facing the travel lane such that they are visible by vehicle traffic at night.
C. TRAFFIC SAFETY PROTECTIONS
The water-filled orange barricades and metal rails that served as traffic protection during the Temporary Outdoor Dining Program will be removed after November 30, 2022, and streetaries will be required to provide the traffic protections outlined in this section of the Guidelines.
Figure 1: Required Streetary Buffers and Traffic Safety Requirements DRAFT AS OF 6/10/2022
8 Wheel Stops To help protect against moving traffic and parking cars, streetaries in parallel parking spaces must be buffered using a wheel stop at two-feet from the streetary and threefeet from the face of curb. This buffer may also serve as a space for adjacent property owners to accommodate curbside trash collection. Applicants are required to repair any damages to the roadway caused by the installation of the streetary or wheel stops if later removed. Any repairs shall be performed under a separate encroachment permit and in accordance with applicable City standards for roadway construction. Applicants are responsible for the cost of purchasing and installing wheel stops, which will be added as an additional cost at the time of application approval. Payment and installation of wheel stops must occur prior to any construction of the streetary. For approved applicants, the Department of Public Works will source and install wheel stops.
Vertical Traffic Delineators, Posts or Bollards
Streetaries shall have vertical elements that make them visible to traffic. White traffic delineators which are flexible posts with retroreflective tape will be the standard requirement. White delineators shall be placed at each corner on the streetary closest to the travel lane with another white delineator at the midpoint and in line with those at the corner. Applicants are responsible for the cost of purchasing and installing these white traffic delineators, which will be added as an additional cost at the time of application approval. For approved applicants, the Department of Public Works will source and install white traffic delineators.
Travel Lane Clearance
Streetaries shall provide a minimum eighteen-inch clearance from the edge of the travel lane (measured from the parking striping adjacent to the travel lane) to ensure safe separation from traffic.
DRAFT AS OF 6/10/2022
9 D. OVERHEAD STRUCTURES (optional)
Overhead structures on streetaries are defined as any wall or structure over 6 feet in height, including roofs, overhead trellises, tent shade structures, and wind barriers.
Streetary Sponsors who wish to maintain an existing overhead structure built under the Temporary Outdoor Dining Program must submit an additional building permit application on or before November 30, 2022, that includes detailed plans for the overhead structure that have been designed and engineered by a licensed design professional. These detailed plans must ensure the overhead structure – again defined as any wall or structure over 6 feet in height - can resist wind and seismic loads.
Although the City will consider applications for overhead structures, the City encourages Streetary Sponsors to use high quality outdoor umbrellas for sun and weather protection, instead of overhead structures. The use of umbrellas for sun protection and shade is anticipated to bring an open-air aesthetic and thereby increased vibrancy to areas where streetaries are located.
E. FURNISHINGS AND FIXTURES
Wind Protection
All furnishings and fixtures must be designed to be weighted down so they do not become airborne in a wind event.
Items may need to be stored inside the business during periods of high winds. Weights used must not create tripping hazards for pedestrians.
Heaters – Additional Building Permit Application May Be Required Portable space heaters are permitted if they are an outdoor approved type, are used and located in accordance with the manufacturer’s specifications and are located at least two feet from the edge of any overhead structure, umbrella canvas, any foliage, or any other flammable object or material. Heaters are not allowed under overhead structures or umbrellas but can be placed near them if the required two feet clearance is maintained. Natural gas piped heating is not permitted.
Fixed heat lamps are discouraged but may be considered on a case-by-case basis upon submission of relevant building permit applications for overhead structures and electrical connections. Portable heaters do not require a building permit application.
Umbrellas
Umbrellas shall be fire-retardant, pressure-treated or manufactured of fire-resistant material. No portion of an umbrella canopy shall be less than eighty (80) inches above the streetary platform.
DRAFT AS OF 6/10/2022
10 Electrical connections – Additional Building Permit Application Required If electrical connections are desired, Streetary Sponsors must submit a separate Building Permit Application while they submit their Streetary Permit/License Application. An approved Building Permit is required for any existing or proposed electrical connections after December 1, 2022. All wiring and electrical cords must be exterior rated, GFCI protected, and UL listed. Cords must not create tripping hazards on the sidewalk. If the cords cross overhead, they must provide a minimum clearance of 10 feet above the sidewalk and the platform of the streetary. The use of adapters is prohibited. Businesses are not allowed to tap into existing City electrical connections such as twinkle light outlets or streetlight poles. Generators are not allowed in association with streetaries.
Lighting – Additional Building Permit Application Required Streetary Sponsors proposing lighting provided through electrical connections must submit a separate Building Permit Application at the same time that they submit their Streetary Permit/License Application. After December 1, 2022, an approved Building Permit is required for any existing or proposed lighting provided through electrical connections. Solar powered lighting is strongly encouraged. Battery-powered lighting is also an acceptable alternative. Lighting shall not be directed towards the roadway to unintentionally cause glare for vehicles. Light strings must be hung to allow for a minimum clearance of 10 feet above the sidewalk and the platform of the streetary.
Signage
No signage is allowed on streetary structures, fixtures, or furnishings.
III. OPERATIONAL STANDARDS
Private Control
Streetaries will be considered private space under the control of the permit holder. The permit holder is responsible for securing the streetary and any fixtures and furnishings contained within it during hours when the associated business is not in operation so that objects cannot be removed or used as projectiles. Securing the streetary is defined as storing inside the locked business or using cables and padlocks or any other means to prevent vandalism, theft, or damage to property.
No Outdoor Food Preparation
Outdoor food preparation is not permitted. No heating, cooking or open flames are permitted in a streetary. Hotpots, barbecues or other heating of food in the public right of way is not allowed.
No Open Flames
Candles and open flames are not allowed on the streetaries.
DRAFT AS OF 6/10/2022
11 Alcohol Service
Restaurants and food establishments licensed by the State of California will be permitted to sell and allow on-premises consumption of alcoholic beverages. Alcohol service is only allowed under full-service conditions and alcoholic beverages consumed in streetaries are not allowed to be provided in to-go containers. Establishments that serve alcoholic beverages in the streetary area shall be required to meet all requirements of the Alcoholic Beverage Control Board and any other federal, state, or local laws and regulations governing the sale and consumption of alcoholic beverages.
Music
Streetary Sponsors are required to follow the City’s Municipal Code requirements and existing permitting processes to have amplified music and/or live bands in their streetaries.
Noise and Disruptive Behavior
Streetary Sponsors are responsible for ensuring their patrons minimize noise and disruptive behavior while using their streetary space.
Site Maintenance
Streetaries shall be maintained free of litter, refuse and debris. The area shall be scrubbed and mopped daily by the permittee to remove any food or drink stains. Such cleaning shall be in accordance with the City’s Storm Water Management and Discharge Control Program, which prohibits any discharge other than rainwater into the storm water drainage system.
ADA Compliance
Streetary seating areas must comply with all requirements of the Americans with Disabilities Act (ADA) and provide sufficient clearance and walkway space to allow safe access and egress. For multi-level streetaries, a minimum of one level of access is required. Compliance and related liability issues will be the sole burden of the Streetary Sponsor.
Hours of Operation
The streetary shall adhere to the same approved hours of operation as the associated business, with the following limitations. For streetaries that are within 150 foot horizontal or vertical distance from residences: the earliest permitted start times on weekends (Saturday, Sunday, and City Holidays) is 7am; the earliest permitted start times on weekdays Monday to Friday is 6am; the latest permitted end times on Fridays and Saturdays are 10pm; the latest permitted end times from Sunday to Thursday is 9pm. Exceptions to these Guidelines for hours of operation shall be considered on a case by case basis and shall be requested in the Streetary Sponsor’s application.
DRAFT AS OF 6/10/2022
12 Safety and Maintenance Inspections
The City will be making periodic safety inspections and reserves the right to require adjustments or removal of any elements, if deemed unsafe or not in accordance with Streetary Program Guidelines. In the event of noncompliance, the City reserves the right to use the Streetary Sponsor’s paid Deposit to implement such requirements or withdraw the approved streetary permit and have the streetary removed at the Streetary Sponsor’s expense.
Insufficient Usage
Streetaries must demonstrate adequate usage in order to contribute to the economic vitality of the City. The City requires these streetaries to be set up and readily available for use when the rest of the business is open, except in inclement weather. The City has the right to notify any streetary in writing of insufficient usage. After receiving written notice, the Streetary Sponsor will have 30 days to comply, or else the City may deem the streetary abandoned and proceed with removal. The City has the right to use the Streetary Sponsor’s paid Deposit to have the streetary removed and withdraw the approved streetary permit for insufficient usage.
Subject to Review
The streetary permit/license is subject to review, imposition of additional conditions, or revocation if factual complaint is received by the City that the maintenance or operation of this establishment is violating any of these or other required conditions or is detrimental to the health, safety, peace, morals, comfort or general welfare of persons residing or working in the neighborhood or is detrimental or injurious to property and improvements in the neighborhood or to the general welfare of the City.
IV. FEES
The fees for the exclusive use of the Streetary are proposed to ensure that the public right-ofway will be enhanced in ways that will facilitate its successful use by private businesses. Initial fees for the Program starting December 1, 2022, are set forth below. All fees may be reviewed and adjusted annually or on an as needed basis by the City Council in its discretion. The City Manager will have the discretion to waive or reduce any and all fees set forth in these Guidelines.
Application Fee
All applicants, whether approved or denied, will be charged a $2,000 application fee for costs that cover city staff time to process and review each application. Application fees will not be refunded. In order to assist businesses with the transition into this program, this application fee will be waived by the City from December 1, 2022, through and including December 31, 2023.
Annual Rental Fee
Approved streetary permits/licenses will require an annual fee calculated on the basis of the average value of each parking space to the City and the public. The annual fee for each parking space will be set initially at $3,600. If the approved start date is after January 1, that year’s fee DRAFT AS OF 6/10/2022
13 will be prorated on a monthly basis. The next annual fee payment must be made in advance and will be due on December 1 for the following year. Annual fees not paid within 30 days of the approved start date will be subject to removal. Annual fees will not be refunded.
Deposit
A Streetary Sponsor is required to pay a one-time Deposit of $2,000 prior to issuance/final approval of the streetary permit/license. The City reserves the right to deduct from this Deposit for any noncompliance in payment of fees, maintenance, removal, and general enforcement costs for the streetary. If the balance of the deposit falls below $100, the Streetary Sponsor will be invoiced to replenish the funds to $2,000. Permits/licenses will be revoked for any streetary with an unpaid deposit replenishment after 30 days of invoicing. Any unused funds of the deposit will be refunded to the Streetary Sponsor once the streetary is relinquished.
Any streetary approval will be conditional upon payment of the application fee, an annual fee, deposit, and prepayment for installation of wheel stops and white traffic delineators. Both the annual fee payment and deposit are due prior to the first day of approved operation.
1. REQUIRED: Streetary Permit/License Application Fee: $2,000
2. OPTIONAL: Building Permit Application Fee for Optional Overhead Structure, Electrical Connections or Lighting, or Fixed Heat Lamps (as per Master Fee Schedule)
3. UPON APPROVAL AND PRIOR TO ISSUANCE OF STREETARY PERMIT/LICENSE: Annual Fee for Each Parking Space (paid upfront): $3,600 Per Space Per Year
4. UPON APPROVAL OF STREETARY PERMIT/LICENSE: Maintenance and Removal Deposit:
$,2000
5. UPON APPROVAL OF AND PRIOR TO ISSUANCE OF STREETARY PERMIT/LICENSE: Upfront payment for installation of wheel stops and white traffic delineators as required by these Guidelines
Any fees related to the Streetary Program may be adjusted by the City as needed at the City’s sole discretion.
V. INSURANCE
Streetary Sponsors must obtain and submit to the City certificates of insurance, including but not limited to:
1. General Commercial Liability Insurance of [no less than $1 million per occurrence and $2 million aggregate, with the City as an additional insured on a primary and noncontributory basis
2. Workers Compensation Insurance of no less than $1 million DRAFT AS OF 6/10/2022
14 Insurance requirements related to the Streetary Program may be adjusted by the City as needed at the City’s sole discretion.
VI. STREETARY PERMIT/License REQUIREMENTS AND APPLICATION PROCESS Streetary Permit Requirements
1. Application: Streetary Permit/License Application
2. Agreements: Streetary Permit/License Agreement
3. Prepayment of Fees and Deposit as stated in the Fees section.
A Streetary permit/license is required for all streetary installations, including those that were in place prior to November 30, 2022.
Application Process
As streetaries are located in the public right of way, the Department of Public Works will be the lead department receiving application materials and issuing streetary permits/licenses. Public Works will coordinate with other relevant departments and communicate feedback and decisions to the Streetary Sponsor.
The City is committed to reviewing filed applications as expeditiously as possible and will endeavor to provide a response after an initial round of review within thirty business days.
Further rounds of review may require additional time.
The Streetary Permit/License Application will have two forms, one required and one optional:
1. Streetary Permit/License Application Form (required for all applicants)
3. Building Permit Application Form (Optional: this is required if streetary will have a structure above 6 feet in height and/or electrical or lighting) The Streetary Permit/License Application must be submitted and approved prior to the construction of any new streetary or the modification of any streetary permitted under the prior Temporary Outdoor Dining program. In addition to the two application forms, the following submittals are required:
a. Plan sets are required for both custom design streetaries and modular streetaries.
For custom designed streetaries without an overhead structure, it is recommended that plans are prepared by a design professional, such as an architect or engineer. Streetary Sponsors requesting an overhead structure are required to submit plans that have been designed and engineered by a licensed design professional. The submitted plans should show the proposed layout of the streetary including:
i. The streetary location (business frontage, site address, parking space number, etc.)
DRAFT AS OF 6/10/2022
15 ii. Dimensions of parking stalls, streetary structure including platform, railings, overhead structure (if applicable), stormwater access, and traffic travel lanes in immediate area and in the proposed streetary. iii. Traffic protection measures and dimensions of the setbacks from adjacent parking spaces and adjacent traffic lane.
iv. Location of any adjacent public utilities in the street including curb drains, manhole covers, water shut-off valves, sidewalk utility boxes, streetlight poles, parking meters, gutter drains, fire hydrants, parking meters, etc. v. Plans must demonstrate ADA accessibility and show dimensions of required clearances
b. Materials palette – Use color photo samples to demonstrate i. Materials and plants to be used on platform
ii. Railing materials
iii. Platform materials
iv. Overhead structure materials (if applicable)
c. A valid City of San Rafael Business Tax Certificate, sometimes referred to as a business license.
d. Evidence of current insurance coverage including a Certificate of Liability Insurance and Endorsements
VII. MAINTENANCE
The City reserves the right to monitor and review compliance with these Guidelines as needed and will review each year at the time of annual renewal. The City reserves the right to use all or part of the Streetary Sponsor’s refundable deposit if necessary to ensure compliance with these maintenance Guidelines.
Cleanliness
Streetary Sponsors must keep their streetary clean, free of debris and trash, and must be responsible for pest control as needed.
Wear and Tear
Streetary Sponsors are responsible for the upkeep of their streetary to ensure that it remains attractive and adds to the economic vitality of the area in which it is located. Old, worn down or damaged parts of the streetary must be replaced at the owner’s expense as needed or as requested by the City.
Safety
Streetary Sponsors must keep their streetary compliant with the safety guidelines outlined herein as well as the in the City’s municipal codes.
DRAFT AS OF 6/10/2022
16 ADA Accessibility
Streetary Sponsors must keep their streetary compliant with ADA accessibility requirements.
Compliance and related liability issues will be the sole burden of the Streetary Sponsor.
Failure to Maintain
Streetary Sponsors who fail to properly and sufficiently maintain cleanliness, condition, safety, and accessibility of their streetary may be subject to violations and fines. If maintenance issues are not resolved, the City may revoke the permit/license and Streetary Sponsors may be required by the City to remove the streetary at their own expense. The City may use the funds from the Streetary Sponsor’s Deposit to remove a streetary in this case, if the Streetary Sponsor fails to cooperate with removal.
Utility Maintenance and Public Safety Emergencies
Because streetaries may sit atop buried utilities, there may be instances where your streetary will need to be temporarily removed to access a utility beneath it. In the event of necessary utility maintenance or the unlikely event of a utility failure such as a gas leak or water main break that threatens public safety, the City or utility owner may remove streetaries with little or no notice.
Streetary Sponsors are solely responsible for the cost of removing, storing, repairing, and reinstalling their streetary in order for such maintenance or emergencies to be addressed without delay or hindrance. The City may use the funds from the Streetary Sponsor’s Deposit to remove a streetary in this case, if the Streetary Sponsor fails to cooperate with removal.
Temporary Public Works Projects, Public Maintenance, and Emergency Repairs The City and other agencies conduct temporary renovation projects, public maintenance and emergency repairsfrom time to time, which may impact any given streetary. In this case, the City will provide best efforts to provide sufficient notice but may need to remove streetaries with little or no notice. Streetary Sponsors are solely responsible for the cost of removing, storing, and re-installing their streetary in order for such projects to proceed without delay or hindrance. The City may use the funds from the Streetary Sponsor’s Deposit to remove a streetary in this case, if the Streetary Sponsor fails to cooperate with removal. For ease of removal and reinstatement at such times, the City recommends that Streetary Sponsors consider modular streetary designs that are sturdy yet easily movable.
VIII. TERMINATION OF AGREEMENT AND STREETARY REMOVAL
The City has the right to remove any streetary to protect public interest and in response to noncompliance with these Guidelines. The City reserves the right to terminate this program for any reason as determined by the City Council.
The Streetary Sponsor may decide at any point in time that they no longer wish to operate a streetary.
In this case, the Streetary Sponsor is responsible for notifying the City in writing email to [email protected] on the earliest of the following:
DRAFT AS OF 6/10/2022
17 at least 30 days prior to the renewal and annual fee payment deadline at least 30 days prior to vacating the connected commercial property within 7 days of going out of business
Within 30 days of providing written notice to the City or upon vacating the connected commercial property, whichever occurs first, the Streetary Sponsor is responsible for removing the streetary and cleaning and restoring the parking space to its previous condition to the satisfaction of the City and at the streetary owner’s own expense. If the Streetary Sponsor does not comply with the City’s requirements for removal, cleaning and restoration, the City maintains discretion to use the Deposit for such removal, cleaning, and restoration costs, and the Deposit shall not be refunded back to the Streetary Sponsor.
Approval of the landlord or property owner of the Streetary’s brick and mortar location not owned by the City is not required for the business to obtain a streetary permit. A streetary permit is non-transferable to a landlord or any other person. However, if a tenant terminates their streetary agreement and leaves their streetary in place or otherwise abandons the streetary, the landlord or property owner may take over the existing streetary for a maximum period of 6 months after the tenant leaves the property associated with the Streetary, provided that the Streetary is in full compliance with these Guidelines. The landlord or property owner taking over the streetary must submit a new application, sign necessary agreements, and pay all the related fees (application and annual) and refundable deposit, prior to taking over the streetary. After the 6 months expire, the City may use the landlord’s deposit funds to have the streetary removed according to the Streetary Program Guidelines.
FOR MORE INFORMATION
For questions or additional information regarding these Streetary Program Guidelines, the Streetary Permit/License Application, or related optional Building Permit Applications, please contact Department of Public Works at [email protected]. ____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
Agenda Item No: 6.c
Meeting Date: June 21, 2022
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Finance
Prepared by: Nadine Atieh Hade,
Administrative Services Director
Bill Guerin,
Director of Public Works
City Manager Approval: ___________
TOPIC: FINAL CITYWIDE PROPOSED BUDGET FOR FISCAL YEAR 2022-2023 AND LEGAL
SPENDING LIMIT
SUBJECT: 1. RESOLUTION APPROVING THE CITYWIDE BUDGET AND CAPITAL IMPROVEMENT PROGRAM FOR THE FISCAL YEAR 2022-2023; PROVIDING
FOR THE APPROPRIATIONS AND EXPENDITURE OF ALL SUMS SET
FORTH IN THE BUDGET IN THE AMOUNT OF $166,109,509; AUTHORIZING AN INCREASE TO CITY STAFF HEADCOUNT; AMENDING RESOLUTION 14954 REGARDING THE COMPENSATION AND WORKING CONDITIONS
FOR CERTAIN UNREPRESENTED EXECUTIVE MANAGEMENT
EMPLOYEES; AND APPROVING A ONE-TIME 5% INCREASE TO
CHILDCARE FEES
2. RESOLUTION APPROVING FISCAL YEAR 2022-2023 GANN
APPROPRIATIONS LIMIT AT $170,762,486
RECOMMENDATION:
1. Adopt a resolution approving the Fiscal Year 2022-23 Operating Budget and Three-Year Capital Improvement Program, providing for the appropriations and expenditure of all sums set forth in the budget in the amount of $166,109,509, authorizing an increase to city staff headcount, amending resolution 14954 regarding the compensation and working conditions for certain unrepresented executive management employees, and approving a one-time 5% increase to childcare fees.
1. Adopt a resolution approving the Fiscal Year 2022-23 Gann Appropriations Limit.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
SUMMARY:
This report presents the final proposed citywide budget for Fiscal Year (FY) 2022-23, beginning July 1, 2022, and ending June 30, 2023. This item is the culmination of a budget process that included several internal discussions of the assumptions underlying the draft budget and the City’s goals and objectives.
In addition, the preliminary Capital Improvement Program was presented to the City Council on May 16, 2022, for feedback and discussion.
For the FY 2022-23 budget, ongoing General Fund operational expenditures are supported by current period revenues. The spending plans of all other funds are supported by projected revenues and accumulated resources in their respective funds. Proposed appropriations citywide total $166,109,509 and are within the legal spending limit.
Due to rising costs, particularly of staff salaries, there is a need to increase childcare fees to ensure the program’s sustainability. The proposed 5% increase would help ensure the long-term viability of the City’s childcare programs and keep fees at affordable levels compared with comparable operations in the region.
BACKGROUND:
This report will focus on the following:
1. Brief overview of FY 2021-22 budget performance
2. Proposed Goals and Objectives for FY 2022-23
3. Proposed Operating and Capital Budget presented for all City funds for FY 2022-23
4. FY 2022-23 Appropriations Limit
5. Staffing updates and adjustments
6. Childcare fee budget and comparison
BUDGET ACTION
The purpose of this report is to provide the City Council and community with the final proposed citywide budget for FY 2022-23.
The budget is both a spending plan for the City’s available financial resources and the legal authority for City departments to spend these resources for public purposes. Through these resources, services are provided to meet the needs of the community. The City Council and City staff respond to the community’s needs in part through the budget, which is intended to balance not only revenues and costs, but also community priorities.
Consistent with the direction provided by the City Council in May of 2014, the additional one-quarter percent sales tax revenues provided by Measure E, effective April 1, 2014 through March 31, 2034, are dedicated to funding major construction and improvements to public safety facilities (also referred to as the San Rafael Essential Facilities project).
“GANN” APPROPRIATIONS LIMIT
Article XIIIB of the California Constitution (enacted with the passage of Proposition 4 in 1979 – the Gann initiative – with modifications under Proposition 111 passed in June 1990, and implemented by California SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Government Code sections 7900, and following) provides the basis for the Gann appropriation limitation.
The City’s appropriation growth rate is limited to changes in population and either the change in California per capita income or the change in the local assessment roll due to new, non-residential construction.
ANALYSIS:
UPDATE ON CURRENT BUDGET/FISCAL YEAR 2021-22
General Fund
Revenues: The original FY 2021-22 budget, adopted on June 21, 2021, projected $87,861,080 in revenues. The City worked with two revenue consulting companies (HdL and Management Partners) and other local agencies to project revenues for FY 2021-22. Fortunately, the recovery from the pandemic has outpaced projections and the mid-year budget review (updated budget) presented on March 7, 2022, estimated an increase in revenues of $5,060,000 for a projected balance of $92,921,080 based on higher than anticipated sales and use tax receipts. Current revenues are projected to be $93,160,919, which is $239,839, or 0.3% above the updated budget, based on activity through April which is the most up to date information available. This is due to higher than anticipated Educational Revenue Augmentation Fund (ERAF) payments received from the County of $293,000 and Vehicle License Fee remittances from the State of approximately $200,000. These increases are partially offset by a reduction in estimated investment income as bond markets have declined in the second half of the fiscal year and a reduction in estimated Transit Occupancy Tax that still lags the rest of the recovery.
Expenditures: As part of the approved FY 2021-22 budget, expenses were projected to be $87,562,734 as the City projected to ramp up activities following the slow-down resulting from the pandemic. During the fiscal year, additional appropriations were requested totaling $1,083,374 to cover the repayment of furloughs, additional overtime, and additional specialized wellness resources for Public Safety employees. City Council also approved additional appropriations totaling $250,000 to stabilize the Recreation Fund, as activities remain adversely affected from the impacts of the COVID-19 pandemic.
The City performs bi-annual actuarial studies into both the Workers’ Compensation and Liability programs to assess its ongoing self-insured exposure. Both actuarial studies were performed during the year resulting in an increase in estimated outstanding losses of $2.8 million for Workers’ Compensation and $0.6 million for Liability over the prior estimates. These losses are attributable to a few large claims and follow a trend of declining total claims with rising severity on a per claim basis. The results of this study translate into increasing the fund balance for the City’s Workers’ Compensation and Liability programs in the amount of $2,100,000 and $600,000, respectively, to adequately prepare for future liabilities.
Operating results: The estimated increase to expenditures of the General Fund of $2,700,000 changes the estimated positive net result of $3,779,994 to $1,319,833 for FY 2021-22. With the replenishment of the Emergency Reserve Fund in the amount of $1,038,611 (in order to maintain the 10% reserve level per City Council policy), net unassigned funds (otherwise known as surplus) are forecasted to be $814,596 at year-end. See Table 1 for additional details.
Staff will formally request the aforementioned adjustments be made to the budget along with other adjustments, if necessary, in September 2022 once the year-end update is presented to the City Council.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
Table 1: FY 2021-22 General Fund Estimated Overview
Other Funds
The evaluation of other funds will continue with the year-end close. Any required adjustments will be presented to the City Council as part of the year-end update, presented in September 2022.
GOALS AND OBJECTIVES
The City Council regularly establishes a set of goals, objectives, and key implementation tasks (Goals and Objectives) that guide decision-making. Last year, the City created four new Policy Focus areas to highlight overarching policy priorities while retaining five City Service Areas to highlight operational efforts that are of particular focus. This year, the City Council elected to continue focusing on the goals and objectives established for FY 2021-22 and has attached a status report (Attachment 1). Also highlighted as part of the status report are 15 performance metrics that staff has identified and will start collecting, measuring and analyzing in the next fiscal year in order to track progress towards the Council’s key policy areas. The four Policy Focus areas and five City Service Areas are listed below:
Policy Focus Areas
• Economic Recovery: Building back our economy stronger and more resilient than before. • Housing & Homelessness: Creating new housing, keeping people in their homes, and use a “Housing First” model.
• Racial Equity: Working to achieve racial equity and advance opportunities for all. • Sustainability, Climate Change & Disasters: Reducing greenhouse gas emissions while mitigating and adapting to climate change.
City Service Areas
A. Neighborhood and Economic Vitality: Create and preserve a healthy economy and sustain vibrant neighborhoods, Downtown, and other business areas.
B. Quality of Life: Serve and strengthen community relationships by providing literary, artistic, recreational, and cultural experiences for all residents and improving resident engagement and governmental transparency.
General Fund
Adopted Budget
FY 2021-22
Approved
Changes Current Budget
Projected
Changes
Projected
Budget
Revenues 87,861,080 5,060,000 92,921,080 239,839 93,160,919 Transfers in 1,755,022 1,755,022 - 1,755,022
Total Resources 89,616,102 5,060,000 94,676,102 239,839 94,915,941 Expenditures 87,562,734 1,083,374 88,646,108 2,700,000 91,346,108 Operating Transfer out 2,000,000 250,000 2,250,000 - 2,250,000 Total Appropriations 89,562,734 1,333,374 90,896,108 2,700,000 93,596,108 Net Result 53,368 3,726,626 3,779,994 (2,460,161) 1,319,833 Allocations
Use/(Source) of Emergency
Reserves (720,651) (47,960) (768,611) (270,000) (1,038,611) Use of Prior Period funds - 533,374 533,374 - 533,374
Unassigned Funds Available (667,283) 4,212,040 3,544,757 (2,730,161) 814,596 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
C. Public Safety: Prevent and respond to emergencies through essential facility improvements and community and organizational emergency readiness.
D. Public Assets: Improve and preserve public assets by sustaining effective levels of core infrastructure while reducing traffic congestion by expanding bicycle, pedestrian, and transit options.
E. Foundational Services: Sustain organizational viability and exemplary service through short and long-term financial success, organizational excellence and succession planning, and technology to improve efficiency and service levels.
Each Policy Focus and City Service Area has a set of objectives, each of which has a subset of key implementation tasks. These objectives and key implementation tasks provide a basis for making resource allocation decisions during the budget process and serve as a focal point for assessing and coordinating the City’s short and long-term strategic planning. The resources required to perform each objective and task are summarized in the Time and Intensity graphic within the Goals and Objectives.
Additionally, the Policy and City Areas address the community’s needs and priorities, as well as reflect an evaluation of community condition and the government’s operating environment.
PROPOSED FISCAL YEAR 2022-23 CITYWIDE BUDGET
HIGHLIGHTS
Citywide Budget: The total proposed FY 2022-23 expenditure budget for the City is $166,109,509 (Attachment 2, Exhibit I). This sum reflects all funds and operations for the City, including active capital projects. The Capital Improvement Program has planned expenditures for which staff reports will be submitted for approval of major projects and their associated funding source. Appropriations are supported by FY 2022-23 revenue and other sources projected at $156,579,990, as well as by fund balances retained from previous periods for capital projects. General Fund Budget: The proposed General Fund expenditure budget comprises $95,250,644 for operations, an increase of approximately $4.35 million over the prior year current budget, supported by revenues, transfers in, and reserves, projected at $97,640,802, resulting in a surplus before allocations of $2,390,158.
State Budget Impacts: On May 13, 2022, Governor Gavin Newsom signed the May revision to the FY 2022-23 state budget, which totals approximately $300 billion in spending. The May revision projects a $97 billion surplus, contrasting against a projected $54 billion deficit in the FY2020-21 budget. City staff will look for any opportunities to pursue additional assistance and available funding.
o Broad-based Relief: In addition to providing $400 rebates to eligible owners of registered vehicles, the May Revision adds $750 million in grants to transit and rail agencies to provide free transit to Californians for three months. Also included is $2.7 billion for rental assistance, $304 million to reinstate the healthcare premium subsidy program, and $157 million to waive family fees for state-subsidized preschool and childcare. o Homelessness: The Budget provides an additional $2 billion over two years to invest in behavioral health housing and encampment cleanup grants intended to serve as a bridge to other related programs, such as Project Homekey.
o Infrastructure: The May Revision adds an additional $17 billion in state funds to the $20 billion previously allocated to accelerate the transition to zero-emission vehicles, modernize the state's transportation system, spur clean energy innovation, advance the SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
state's housing goals, reduce wildfire risk to communities, support drought resiliency and response, among other investments. The May Revision includes an additional $1.1 billion for broadband, $500 million for housing, $500 million for active transportation, and $650 million to expand efforts to build more housing for homeless individuals. o Children’s Behavioral Health: The Budget added $290 million to the $1.4 billion allocated to California’s behavioral health system to support grants to deliver well-being and mindfulness programs, as well as parent support education programs. In addition, the program will support grants to support children at increased risk of suicide. o Wildfires: The Budget adds enhancements toward wildfire resilience and response capacity by adding funding to support expanded fire crews and air attack operations. o Drought: Included in the Revision is $1.6 billion to continue the State’s drought response through both augmentation to loans to drinking water systems, water recycling, conservation, and habitat restoration as well as $75 million in support grants to farming and related businesses negatively impacted by drought.
o Public Safety: The May Revision includes $50 million in local law enforcement grants to support officer wellness as well as $30 million in grants to assist minors who are victims of sex trafficking.
American Rescue Plan Act: On March 11, 2021, President Biden signed into law the American Rescue Plan Act (ARPA). The ARPA provided $65.1 billion in direct aid to every city, town, and village across the country to help stabilize communities. The City of San Rafael has been allocated an amount of $16,088,886. Funds must be obligated by December 31,2024 and expended by December 31, 2026. In January of 2022 the Treasury Department issued its Final Rule, a document that provides guidance on compliance and eligibility, effective beginning April 1, 2022. The City Council has directed use of these funds towards the City’s policy focus areas of Economic Recovery, Housing & Homelessness, Racial Equity and Sustainability, Climate Change & Disasters as well as infrastructure projects.
To date the City has utilized approximately $600,000 of these monies for support of Housing & Homelessness and racial equity initiatives. City Council has approved an informational report recommending the use of ARPA funds for the San Quentin Pump Station that is expected to begin in the fourth quarter of fiscal 2021-22 with costs estimated in the amount of $3.2 million.
ARPA funds in the amount of $110,000 have also been approved by Council to fund the design work required for the Pickleweed Park field renovation.
Staff will evaluate revenues and appropriations related to ARPA funds at year-end and provide any specific recommendations necessary for proper reporting at that time. The impact will be an increase to revenues that will be offset by approved expenditures and assignment of any unused portion.
General Fund
The City’s General Fund supports most of the major services to residents and businesses (such as police, fire suppression and prevention, planning, building, library, parks, streets, engineering, traffic enforcement and management, and cultural programs). The General Fund operating-related appropriations for FY 2022-23 total approximately $95.3 million. These appropriations comprise $92 million of operating expenditures, $2.2 million of transfers to community services in support of the Recreation Fund and $1.1 million of transfers to the employee retirement fund. This transfer to the retirement fund does not occur annually, however, when the City experiences a reduction in the MCERA SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 7
employer contribution rate due to specific one-time events, this translates into a reduction in the City’s pension contribution expense for the year but not necessarily for future years. For FY 2022-23, the City will experience a reduction in the MCERA employer contribution rate due to extraordinary investment returns for the fiscal year ending June 30, 2021 of 32%. As we do not expect this level of investment return in subsequent years, the City is setting aside the $1.1 million in one-time pension savings as we forecast increases in the future and will use the savings at that point.
The appropriations are supported by $95.9 million in projected revenues and $1.8 million of transfers from other funds. The transfers include a $650,000 reimbursement from Gas Tax revenues for support of street maintenance salaries; $684,000 from the Employee Retirement Fund for debt service on the outstanding pension obligation bonds; and $521,000 from the Parking Services Enterprise Fund for administrative support.
The following table (Table 2) summarizes the detailed information provided in Exhibit II and presents the proposed FY 2022-23 budget with a comparison to the projected FY 2021-22 budget. The table presents year-over-year change in revenues and expenses as these are key performance metrics.
Revenues available for operations are projected to be $2.7 million higher than those of the FY 2021-22 year, an increase of 2.9%. This is mainly due to conservative projected growth in major revenue items such as property tax and sales and use tax.
Expenditures are projected to increase by $600,000, or 0.7% over those of the FY 2021-22 projected budget. Increases to the FY 2022-23 expense budget include approximately $1.6 million in personnel expenses related to negotiated pay increases and $1 million in non-personnel expenses related to inflation. The FY 2022-23 increases in expense are overshadowed by the FY 2021-22 one-time workers’ compensation and general liability adjustment that staff hopes to absorb as part of the current budget. If absorbed, expenditures year-over-year are projected to increase by 3.7%.
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Table 2: Comparison of FY 2021-22 Projected Year End and FY 2022-23 Budget Revenue Trends and Assumptions:
Sales and Transaction & Use Tax:
The recovery is in full swing on the sales and use tax front with strong growth quarter after quarter since the economy began reopening. Although facing difficult macro headwinds heading into the new fiscal year, sales and use taxes are projected to remain elevated. Areas of Auto & Transportation and Building & Construction are projected for modest growth as supply chains become less stressed and are better able to meet demand. Meanwhile, Restaurants & Hotels are expected to continue their pandemic recovery with a 5.7% growth estimate for next fiscal year.
With the assistance of HdL Companies, the City’s sales tax consultant, recurring sales tax revenues are estimated to increase slightly from $24.8 million as currently proposed in the FY 2021-22 budget, to $25.1 million in FY 2022-23, an increase of approximately 1.2 percent. Sales taxes account for approximately 26% of the City’s General Fund revenues.
Revenues from the Measure E Transactions & Use Tax, which applies to most local retail sales, are estimated to rise from $14.5 million as currently proposed in the FY 2021-22 budget, to $14.7 million in FY 2022-23, an increase of 1.2 percent. One-third of these funds are allocated to service debt related to the 2018 Lease Revenue Bonds. Measure E revenues account for about 15% of the City’s General Fund revenues. Revenues from the new Measure R Transactions & Use Tax are projected to generate $4.9 million and represent about 5% of the City’s General Fund revenues. Altogether, sales and use taxes comprise 47% of the City’s General Fund revenues.
Projected Proposed $ Change
from
% Change
from
General Fund FY 2021-22 FY 2022-23 previous year previous year
Revenues $ 93,160,919 $ 95,870,730 $ 2,709,811 2.9%
Transfers in 1,755,022 1,770,072
Total Resources $ 94,915,941 $ 97,640,802 $ 2,724,861 2.9% Expenditures $ 91,346,108 $ 91,943,644 $ 597,536 0.7%
Transfers out – operating 2,250,000 3,307,000
Total Operating Uses $ 93,596,108 $ 95,250,644 $ 1,654,536 1.8% Net Results before Allocations $ 1,319,833 $ 2,390,158
(Source) / Use of reserved funds
Emergency reserve (1,038,611) (165,454)
Use of prior period funds 533,374
Total Results $ 814,596 $ 2,224,704
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Property Tax:
Property taxes are currently projected to increase by 8% over the prior year for a total of $24.4 million.
The increase is mainly due to increased excess Educational Revenue Augmentation Fund payments and growth in the overall property tax roll. Property tax makes up 25% of the City’s General Fund revenues.
Other General Fund Revenues:
Other revenues (including Business Tax, Transient Occupancy Tax, development fees, permits, and charges for services) are expected to show a modest increase of 4% when compared to the prior year’s budget. These revenues account for 28% of the City’s General Fund revenues.
Expenditure Trends and Assumptions:
The growth in expenditures incorporates inflationary increases and increases in personnel costs as we increase compensation based on collective bargaining contract commitments. General Fund budgeted contributions to the Marin County Employees Retirement Association (MCERA) are projected to decrease by $730,000, or 3.9% when compared to the previous year. The decrease is attributable to significant asset gains during the actuary’s measurement period ($1.1 million), partially offset by the increase in total payroll, however, these trends are not expected to persist into the following fiscal year as markets continue to experience downward pressure. Staff recommends smoothing the impact of the FY22-23 decrease and expected FY23-24 increase by transferring $1.1 million to the Employee Retirement Internal Service Fund during FY22-23 to ensure continuity of programs over the long-term. Pension expenses represent approximately 14.1% of total citywide expenditures, and approximately $17.9 million, or 19.1%, of an $95.3 million general fund budget.
Capital Spending and Other Funds
Capital Improvement Program (CIP)
The CIP is a multi-year planning tool used to identify and implement the City’s capital needs over the upcoming three-year period: FY 2022-23 through FY 2024-25. The CIP document summarizes the City’s planned capital and infrastructure improvement projects, including their funding sources, and prioritizes projects after analysis and coordination with other City departments to ensure that all department needs are represented. Project selection and priority is based on recommendations by a Working Group representing various City departments to accommodate high priority needs, which focused on life/safety, maintenance and repair, public and City Council input, and other factors. The CIP is intended to provide a comprehensive three-year project list for the City’s known capital and infrastructure needs.
The general categories within the CIP are as follows:
• City-Owned Properties: City facilities including buildings, parking garages and lots • Drainage: Stormwater systems including roadway drainage and the City’s 12 stormwater pump stations
• Parks: Park infrastructure and facilities including playgrounds, recreation equipment, and restrooms
• Streets/Transportation: Roadway improvements including construction, resurfacing, and maintenance of existing bicycle and pedestrian facilities including sidewalks and bike lanes. • Transportation: Transportation projects are separated out from Streets/Transportation projects.
Transportation projects include traffic and signal improvements that increase traffic flow and capacity, as well as any circulation improvements that expand bicycle/pedestrian thoroughfare SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 10
beyond the existing facilities in place. For example, new multi-use pathways and the expansion of existing sidewalk.
On May 16, 2022, Public Works presented the preliminary three-year CIP for Fiscal Year (FY) 2022-23 through FY 2024-25 for discussion and review by the City Council. The purpose of the presentation was to provide the community members and the City Council an opportunity to participate in reviewing and sharing feedback relating to the CIP.
Major new projects/studies identified in the FY 2022-23 to FY 2024-25 CIP include:
• 20 Meyer Road Slide Repair
• North San Pedro Medians at SMART Railroad Crossing
• Center Street Resurfacing – Phases I and II
• Francisco Blvd West at Irwin St: Trash Rack
• Sun Valley Park Playground Improvements
• Grand Ave (Second St to Fourth St) Class IV Cycle Track • Bike & Ped Master Plan 2022 Update
There are currently five major annual funding sources for the CIP:
Table 3: CIP Funding Sources
Fund # Fund Name Description
205 Stormwater
Fund
Established to fund stormwater maintenance, programs, and improvements throughout the City. Fund #205 receives annual revenues from the City’s Stormwater Activity Fee (Municipal Code Chapter 9.40).
206 Gas Tax;
Measure AA;
Senate Bill 1
Funds
The Gas Tax is revenue collected and subsequently distributed by the State of California based on a percentage tax on each gallon of gas purchased in San Rafael. Gas Tax may be used for capital projects or maintenance on local streets, roads, traffic, and bicycle/pedestrian facilities. Additionally, local sales tax, passed by voters in 2018 as Measure AA, contributes to a portion of this fund for roadway improvement projects.
241 Measure A Measure A is a nine‐year ¼ percent Transactions and Use Tax managed by the County of Marin. The tax is restricted to care for parks and open spaces. The Department of Library and Recreation, in consultation with the Parks and Recreation Commission, provides input each year as to which parks projects should be prioritized to receive Measure A funding. 246 Traffic
Mitigation Fee
Traffic Mitigation Fees are an impact fee charged to a developer in connection with the approval of a private land development project with the purpose of offsetting or subsidizing public improvements made necessary by the private development. The City utilizes Traffic Mitigation Fees for circulation‐related projects identified in the General Plan.
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Fund # Fund Name Description
603 Building
Maintenance
The Building Maintenance Fund supports routine maintenance and capital projects associated with the City’s buildings, parks and other facilities. The Building Maintenance Fund is an internal revenue fund, which means General Fund monies are the sole source of revenue.
While some CIP projects are grant-funded, most are not and are paid for through Funds 205 (Stormwater), 206 (Gas Tax), 246 (Traffic Mitigation), and 603 (Building Maintenance). Within each fund type is an Operating Budget which consists of expenses related to maintenance of infrastructure, equipment purchasing, miscellaneous contractual services, Annual Programs, and other non-project related work. Additionally, after deducting the Operating Budget from the total available funding in each fund type, staff allocated a contingency of the remaining funds to provide a buffer for unanticipated expenses which may arise mid-year.
As has been noted in prior year CIPs, the long-term capital and infrastructure improvement needs for City-owned property, parks, and drainage far exceed the available revenues each year. Therefore, a considerable number of projects are identified as real capital and infrastructure needs (and maintained on the CIP project list) but are categorized as “Unfunded”. City staff continues to actively pursue grant funding, congressional earmarks, and other infrastructure funding sources. Several of these funding sources require a local funding match.
Historically, staff transfers a flat amount each year from the Gas Tax to the General Fund to support personnel costs of Streets Maintenance staff, which we propose to do again this year in the amount of $650,000. Personnel costs of employees performing street and road maintenance and repairs total over $2 million annually in the General Fund and are an allowable use of State Gas Tax monies.
The complete, final draft of the CIP is attached to this report (Attachment 3).
Capital Project Funds
These funds are dedicated to the tracking and reporting of capital projects. The most significant capital project activity is the Public Safety Essential Facilities program, which in the last two years has completed projects such as the construction of the new Public Safety Center and the rehabilitation of Fire Stations 52 and 57. This project has been funded from the following sources: (1) direct use of designated Measure E general tax funds; (2) Lease Revenue Bonds, Series 2018, which will be repaid from designated Measure E general tax funds; and (3) allocations from the Paramedic Tax used to fund capital projects.
In FY 2022-23, the City expects to complete construction on the rehabilitation of Fire Stations 54 and 55.
Special Revenue and Grant Funds
These funds have restricted uses, based on their respective sources. One significant fund in this group is the Emergency Medical Services/Paramedic Fund (EMS). The fund has planned expenditures of $8.8 million for the upcoming fiscal year, of which $5.2 million, or 59%, comes from the Paramedic Tax. The balance of the funding of this activity comes primarily from third-party recovery for emergency medical response and transport services. Tax rates have reached their tax ceiling for County Services Area #13, County Services Area #19, and Marinwood Community Services District, so although the spending plan requires increases in revenue, operations must be subsidized by the City of San Rafael. For FY 2022- 23, a $5 increase in the tax rate for residential unit properties in San Rafael was approved as expenditure growth continues to outpace revenue growth.
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The EMS Fund is projected to retain $695,728 in unallocated fund balance on June 30, 2023. This balance serves as an operational reserve. Funds not needed for the operations reserve are used to fund capital improvements that directly support the delivery of emergency medical transport services (e.g., Phase II essential public facilities projects, such as Fire Stations 54 and 55), however, no transfers are expected to take place in FY23.
The City’s Cannabis Business Tax is also reported in a special revenue fund. San Rafael has several licensees in active commerce. The City anticipates the receipt of $300,000 in excise tax revenues for the FY 2022-23 year in which the fund will incur $159,057 in qualifying expenses. The fund carries a fund balance of prior year savings that it plans to allocate to new projects specifically focused on economic development and service support.
The Measure A Open Space Program sunset on April, 1 2022. Funding for this activity was primarily provided by a nine-year, county-wide sales tax that is managed by the County of Marin, with the City providing discretionary contributions as needed. A renewal of the quarter-cent tax was included on the June ballot and successfully passed. Staff will update the workplan and budget for this program based on revenues to be received as a result of the measure passing. Currently, $300,000 in fund balance is budgeted to be expended during the year to fund project initiatives.
Measure D, the successor library parcel tax to Measure C, is entering its sixth year. This special revenue source has successfully expanded service levels, relative to those established under Measure C (previous library parcel tax). The purpose of the tax is to “augment the capacity of the City of San Rafael to provide quality library services to its residents.” Measure D provides for expanded book and periodical purchases, including e-books; funds events and classes for all ages, and provides for supplementary technology supplies. Capital reserves were established under Measure C (previous library parcel tax) for facility-related uses.
The Recreation and Childcare Funds are anticipating spending plans of $4.8 million and $3.3 million, respectively. Revenue projections will depend on demand as they have not found their way back to preCOVID activity. The Childcare Fund is projecting a deficit in fund balance at June 30, 2023 and will require an increase in fees. Management will keep the City Council apprised of any events affecting the performance of these funds.
Measure C, a historic wildfire prevention measure is entering its third year. Funding for this activity is provided by a ten-year parcel tax and is managed by the Marin Wildfire Prevention Authority, a Joint Powers Authority. The City of San Rafael is expected to receive $1.9 million in revenues to support coordinated wildfire prevention including early detection, warning and alerts; reducing vegetation; ensuring defensible space around homes, neighborhoods and critical infrastructure; and improving disaster evacuation routes/procedures.
Other significant funds in this category include Gas Tax and Storm Water Funds. The spending plans for these funds were developed in conjunction with the Capital Improvement Program described previously.
Costs for new CIP projects are not included in the budget until they are brought to Council for approval at time of commencement.
Parking Fund
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The Parking Fund is a self-sustaining enterprise fund whose revenues are dedicated to parking services.
Currently, parking operations are funded via parking fees and fines, and fund balance is the only resource with which to cover capital improvements. The parking structures and lots have deferred maintenance issues that will need to be addressed in the coming years. In 2014, the Public Works Department engaged an engineering firm to evaluate current conditions of the garage structures and provide recommendations for repair and maintenance items. The study determined that the four city-owned structures (3rd/Lootens, 3rd/A, 3rd/C, 5th/C parking structures) require significant structural repairs due to deferred maintenance.
The FY 2022-23 operating budget for this fund is $5.0 million, inclusive of operating transfers. The Parking Fund continues to endure the negative effects of the pandemic and has only been self-sustaining over the past two years as it has drawn on its accumulated fund balance which is its only resource to cover capital improvements. For FY 2022-23, the Parking Fund is projected to incur a deficit which can no longer be covered by remaining fund balance. In order to prevent this from occurring, staff is in the process of analyzing the increase of fees or further expense reductions. Management will keep the City Council apprised of any events affecting the performance of this fund throughout the year.
Internal Service Funds and Capital Replacement Funds
These funds are used to manage services that are delivered within the organization. For example, computer replacement, employee benefits, workers compensation, general liability, capital replacement, technology replacement and vehicle replacement are funded via internal charges to the funds that utilize these respective services.
Successor Agency
Prior to the state-initiated dissolution of the Redevelopment Agency in January 2012, the City Council met as the Redevelopment Agency and approved its annual budget as part of the citywide budget process. Under the current legislation, the Successor Agency is not required to prepare an annual budget.
Funding for the Successor Agency follows a different process specified in the new law: funding must be approved by the Successor Agency’s Oversight Board and the California Department of Finance for sixmonth periods. The economic development-related functions of the former Redevelopment Agency have been fully transferred to the City Manager’s Office.
Status of Pension Funding
The City’s Pension Funding Policy requires that the Administrative Services Director and City Manager report on the status of pension funding as part of the annual budget adoption process.
The most recent pension actuarial valuation was prepared as of June 30, 2021 and approved by the MCERA Board on February 9, 2022. This valuation was used to determine the contribution rates for FY 2022-23. The composite rate for the City of San Rafael will be 58.91 percent, a 3.6 percent decrease from the current rate of 62.57 percent. The budgeted pension contribution for FY 2022-23 provides full funding for the required contribution. The valuation also reported an unfunded actuarial liability of $27 million for the City, representing a funded ratio of 95.8%.
MCERA’s investment target (discount rate) remained at 6.75% during the measurement period. The City has dedicated a portion of its employee retirement reserve to buffer the impact of unexpected increases.
This reserve, which currently totals $2.1 million, is also used to accumulate payments for debt service on the $4.5 million pension obligation bonds issued in 2010; and for optional, supplementary payments to MCERA.
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Status of Other Postemployment Benefit (OPEB) Funding (Retiree Healthcare) The City’s OPEB Funding Policy was adopted on September 18, 2017. The policy cites the City’s goal of fully funding the Actuarially Determined Contribution (ADC) each year. The budgeted OPEB contribution for FY 2021-22 provides full funding for the required contribution. The contribution is based on an investment target (discount rate) of 6.75%. The most recent actuarial valuation, as of June 30, 2021, reports $26 million in plan assets offset by $48.2 million in actuarially accrued liabilities, leaving an unfunded actuarial liability of $22.2 million. The City’s ADC for FY 2022-23 is $2.6 million.
General Fund Balance and Reserves
Under the proposed FY 2022-23 budget, all funds but two are projected to have a positive fund balance as of July 1, 2022, as well as at June 30, 2023. As previously mentioned, the Childcare Fund estimates a negative fund balance, but if fee increases are approved staff expects results to break-even.
Additionally, the Parking Services Fund estimates a negative fund balance if no action is taken on either increasing fees or reducing expenses. Staff will return to City Council to provide status updates on both these funds.
General Fund Emergency Reserves are projected to increase from $9.3 million to $9.5 million, or 10% of General Fund expenditures, maintaining the minimum target reserve levels. There are sufficient funds retained in the general liability and workers compensation reserves to fund projected claims in those respective areas.
GANN APPROPRIATIONS LIMIT
The Appropriations Limit for each year is based on the prior year Appropriations Limit, adjusted by factors that incorporate changes in cost of living and population. For FY 2022-23, the City is using a 14.41 percent increase in San Rafael’s assessment roll for nonresidential construction (this figure is provided by the County of Marin). For the change in population, the City is using negative 1.01 percent – representing the change in population for San Rafael, which is higher than Marin County’s figure of negative 1.11 percent for the period January 1, 2021 to January 1, 2022 (provided by the State of California Department of Finance).
The attached Exhibit A establishes the new Appropriations Limit for FY 2022-23, which has been calculated to be $170,762,486. The actual budget subject to the limitation excludes self-supporting funds, capital improvement funds, capital outlay grant funds, and specific exclusions such as the Gas Tax Fund.
The FY 2022-23 appropriations subject to the GANN Limit is $91,883,786 (Attachment 4, Exhibit B).
Therefore, the portion of the City’s budget appropriation that is restricted by the GANN Limit is $78,878,700 under the legal limit.
STAFFING
For FY 2022-23, all departments are focused on finding ways to maximize the capacity of our current staff by re-examining the way our teams are currently organized, and by creatively implementing process improvements cross departmentally. This is especially important as the City addresses the ongoing pandemic and reimagines the way it provides services with the goal of equity in all that we do.
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The City’s current approved level of staffing for FY 2021-22 of 419.76 is 6 percent below the peak of 445 FTE that was supported in fiscal year 2007-2008. The 419.76 is comprised of 27.51 fixed term positions that are not MCERA annuitants and have a fixed term with the City. Many of these fixed term positions are a result of Measure C (wildfire prevention) funding.
For FY 2022-23, City staff are requesting authority to add a net of three new regular FTEs as presented below:
• Convert one fixed-term professional temp in the City Manager’s Office to a permanent management analyst represented by Local 1 – this is a net neutral headcount change and is projected to be an increased cost of $48,674. This position has been integrally involved in the staff work of several of the City’s goals and objectives. The salary schedule and job description do not need to be updated.
• Convert one fixed-term professional temp in the Fire Department to a permanent mid-manager deputy fire marshal – this is a net neutral headcount change and is projected to be an increased cost of $40,356. This mid-manager position is critical in the fire operation and the individual who is currently in a fixed term position has been acting in the deputy fire marshal capacity. The salary schedule does not need to be updated and the updated job description is attached. • Eliminate the vacant senior recreation supervisor mid-manager position and add 3 office assistant positions represented by SEIU in the Recreation division. The total change in FTE is an increase of 2 represented headcount and by reducing the front desk temp staff budget by $165,000 which is what it would cost to provide services with temp help, the Recreation division ends up saving slightly over $5,000. This action will provide significant benefits to the department and customers as it will create consistent front counter assistance and will build a more cohesive customer experience. The salary schedule and job description do not need to be updated. • Authorize the City Manager the ability to eliminate the housing manager position while adding a housing and homelessness analyst and an assistant director of Community Development. The total change in FTE is an increase of 1 headcount and the authority allowed to the City Manager is a net increased cost of $250,000. The $250,000 is a combination of an estimated cost for the two new positions offset by the $256,431 cost already in the budget for the housing manager position. This will result in a new salary schedule(s) and job descriptions in which staff request the City Council allow the City Manager to implement within the above confines.
The combined impact of these positions would be a total of 422.76 FTEs, including 397.25 regular FTEs and 25.51 fixed-term FTEs. This does not include temporary and seasonal staff who support functions for the City including recreation and aquatics.
The history and detail for the 422.76 FTE/positions being proposed for FY 2022-23 are presented in Attachment 2, Exhibit III.
Compaction
The City of San Rafael continues to experience challenges with salary compaction, particularly in the Fire and Police Departments. Due to factors including incentive pay, holiday pay, and bilingual pay, there are instances where positions including the Police Captains and Deputy Fire Chiefs earn as much or more than the Police and Fire Chiefs. This becomes a problem for recruitment, retention, and promotional purposes. The City of San Rafael currently pays its Police and Fire Chief substantially below market rate, about 85% of the salary paid by comparable peers.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 16
In order to address these salary compaction issues, and for recruitment and retention purposes, particularly in the Fire and Police Departments, staff recommends that the City Council amend resolution 14954 regarding the compensation and working conditions for certain unrepresented executive management employees for the term of June 30, 2022 through June 30, 2024. Specifically, the resolution and the salary schedule will reflect the following actions:
• Increase the City Manager’s salary to market. The increase to the City Manager’s salary translates into a total cost increase of approximately $13,600; • Grant the City Manager the authority to adjust upwards upon performance evaluation the salary of the Assistant City Manager to no more than 15% less than the City Manager base salary; and • Grant the City Manager the authority to adjust upwards upon performance evaluation the salary of the Police Chief and the Fire Chief to no more than 18% less than the City Manager base salary.
CHILDCARE
The City of San Rafael provides childcare services through the Library and Recreation Department. The fees were most recently adjusted in 2021 after an extensive fee study to improve cost recovery levels in accordance with Council policy and to ensure the long-term sustainability of the program. Due to inflationary impacts causing an increase in the cost of living as well as a challenging hiring environment, the fees approved in 2021 no longer meet the Council’s cost recovery goals. As a result, staff recommend that all fees receive an increase of 5% to bring them to more sustainable levels.
The fee increase would go into effect on August 18 to ensure that staff have sufficient time to communicate the changes to the community. The City’s childcare fees have been increased on a semiregular basis since 2011 and customers are accustomed to regular, incremental increases.
Table 4: Current Childcare Fees
Child Care Fees
Day Approximate
Times
Proposed
Regular Rate
Current
Regular Rate
Proposed
Drop-in Rate
Current
Drop-in Rate
Full Day 7:30-6:30 $59 $56 $64 $61
Recreation Day 10:00-4:00 $46 $44 $51 $49
After School 2:30-6:30 $26 $25 $31 $30
Minimum Day/KFull1:25-6:30 $38 $36 $43 $41
Minimum Day
Conf/ * K-Full
8/23-9/07
12:05-6:30 $48 $46 $53
$51
K-Part/TK-Part 1:25-2:30 $17 $16 $23 $21
*K-Part 8/239/0711:50-2:30 $22 $21 $27 $26
Preschool Tuition $1,548 $1,474
Table 5: 2022 Market Comparison of Childcare Rates
San Rafael –
Proposed Fees Corte Madera YMCA
After School
Full Day $59 $56 $68
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 17
San Rafael –
Proposed Fees Corte Madera YMCA
Recreation Day $46 $40 NA
After School $26 $27 $29
Minimum Day/K Full $38 $36 $45
Minimum Day Conf/K-Full 8/23-9/07 $48 NA NA
K-Part/TK-Part $17 $14 NA
K-Part 8/23-9/07 $22 NA NA
San Rafael –
Proposed Fees Trinity San Anselmo
Preschool
Preschool Tuition $1,548 $2,025 $2,100
Registration Fee $75 $75 $75
FISCAL IMPACT: The preliminary fiscal year 2022-23 budget has been prepared for all funds. Funding sources are sufficient to support the preliminary spending plans presented and staff believes the two funds that do not currently have sufficient sources to support their preliminary spending plans will do so once fees are increased for the Childcare fund and cost saving measures or increased fees are experienced throughout the next fiscal year for the Parking fund.
OPTIONS: The City Council can choose to either:
(1) Accept the report, recommendations and resolutions as presented; or (2) Make modifications to the recommendations and/or resolutions.
RECOMMENDATION: Accept the report and:
2. Adopt a resolution approving the Fiscal Year 2022-23 Operating Budget and Three-Year Capital Improvement Program, providing for the appropriations and expenditure of all sums set forth in the budget in the amount of $166,109,509, authorizing an increase to city staff headcount, amending resolution 14954 regarding the compensation and working conditions for certain unrepresented executive management employees, and approving a one-time 5% increase to childcare fees.
3. Adopt the Resolution Approving Fiscal Year 2022-2023 Gann Appropriations Limit ATTACHMENTS:
1. City Council Goals & Objectives Update
2. Resolution Approving the Citywide Budget and Capital Improvement Program for the Fiscal Year 2022-2023 and Providing for the Appropriations and Expenditure of All Sums Set Forth in the Budget, and Exhibits I, II, III, IV and V (Budget and Personnel Actions)
3. Capital Improvement Program: FY 2022-23 through 2024-25 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 18
4. Resolution Approving Fiscal Year 2022-2023 Gann Appropriations Limit, and Exhibits A and B Status Report – June 21, 2022
I. Status Report
II. Measuring Progress
a. Approach
b. Performance Metrics
Council Goals and Objectives FY 2021-22 – Status Update At the beginning of the fiscal year, the City Council approved a new set of Goals and Objectives in a reimagined format which included an Executive Summary that serves as a “statement of purpose” for the document, a graphic that put City services into a broader context of service providers, four key Policy Focus Areas, five City Service areas, a description of how we intend to begin measuring progress, a snapshot of the relative cost and intensity of the goals/objectives, and two lists of accomplishments – one for general and a separate one for just accomplishments related to COVID-19.
A year later, COVID-19 continues to impact City service delivery, current case rates are still high, and the City remains in a City Council-proclaimed state of emergency. For these reasons, along with the longterm nature of the four key Policy Focus Areas, the City Council will continue to use the current Goals and Objectives document for the coming fiscal year. This “Status Update” is an attempt to bring the document up to date by including past actions and upcoming steps. For ease of illustration, it is divided into the original Policy Focus Areas (blue charts) and City Service Areas (green charts). As a reminder, the key for the below symbols, included in the Goals and Objectives document, are:
POLICY FOCUS AREAS
Economic Recovery
Goals $
Economic Recovery Plan $$ ΩΩΩ
General business support $ ΩΩ
Economic development programs $$$ ΩΩΩ
Business support programs $ ΩΩ
Revenues for economic development $ ΩΩ
Economic Recovery Plan. Working with our partners, in particular the San Rafael Chamber of Commerce and the Downtown Business Improvement District (BID), the City defined a scope of work, requested proposals, interviewed firms, and at the June 21, 2022 City Council meeting will consider a contract with Kosmont Companies to facilitate the Economic Development Strategic Plan. The Plan will prioritize actions and guide future investments with our partners and will address all of San Rafael such as downtown, East San Rafael, Terra Linda, etc.
General Business Support. After previously raising funds for a San Rafael small business grant program, the City contracted with the Small Business Development Center (SBDC) and the San Rafael Chamber of Commerce to provide direct business support to local businesses such as identifying and assisting with grant and loan programs as well as general business support counseling.
Economic Development Programs. The City completed the “Going the Extra Mile” focus groups with the San Rafael Chamber of Commerce. These focus groups provided insights on the ongoing effects of the COVID-19 pandemic in the business community. Additional programs will result from the Economic Development Strategic Plan and could receive partial funding through the American Rescue Plan Act.
Business Support Programs. Some examples include: the streetaries program for City Council consideration on June 21, 2022, Dining Under the Lights, Mayor Kate’s Walkabouts, awareness campaigns such as “Shop Local” and “Life in San Rafael,” and a significant purchase of new trash receptacles to assist with cleanliness. Additional beautification recommendations will be presented for City Council consideration this fiscal year.
Revenues for Economic Development. Staff explored new revenues to fund economic development and, instead of proposing to increase the Transient Occupancy Tax or create a tourism-based visitor assessment, staff will focus on the American Rescue Plan Act funds, and also explore ways to enhance the cannabis program over time to increase revenues.
Racial Equity
Goals $
"Not in Our Town" (NIOT) $ Ω
Internal city equity audit $$$ ΩΩΩΩ
Racial equity training $ ΩΩΩΩ
Public art process $ ΩΩ
Racial and Identity Data $ Ω
"Not in Our Town" (NIOT). The City formally supported “Not in Our Town,” a leading anti-hate organization and on November 20, 2021 declared United Against Hate week, supporting anti-hate activities through business contacts, school support, getting out information, etc. The City Council significantly increased the number of formal proclamations such as for LGBTQ+, Asian American Pacific Islander Heritage, Jewish American Heritage, Older Americans, Black History Month, and many other communities.
Internal city equity audit. On May 16, 2022, the City Council approved an agreement with BCT Partners to perform an Equity Audit on the City’s policies, programs, and practices. Background work has begun and staff will also be incorporating best practices from other jurisdictions and organizations (e.g.
Dominican University). In addition, the City created a new model for communication with residents that have traditionally been underrepresented in civic business. Also, the city manager’s e-newsletter is, for the first time, now in English and Spanish. The e-newsletter has a wide circulation and staff will be working to increase the readership in both English and Spanish formats.
Racial equity training. The City has conducted on-line and in-person equity training for groups of staff.
Additional training has not yet taken place but is expected to be a significant action item resulting from the internal Equity Audit.
Public art process. On May 16, 2022, the City Council established a public art program and approved the formation of a Public Art Review Board. The City Council had previously approved two public art projects as part of the pilot program, the Canal Arts Initiative and the San Rafael Social Justice Community Arts Group.
Racial and Identity Data. The San Rafael Police Department started collecting this AB 953 data prior to the required date and publishes all the data on its website.
Housing and Homelessness
Goals $
Update to Housing Element $$$ ΩΩΩ
Protect low-income renters $ ΩΩ
Facilitate new housing $$$$ ΩΩ
Support Coordinated Entry $$ ΩΩ
Homelessness programs $$$ ΩΩΩ
Update to Housing Element. The City held a community kickoff meeting in November 2021 and the San Rafael Housing Element Working Group has been meeting monthly since December 2021, with the intent to gather additional feedback and complete the Housing Element this calendar year. Meetings have been open to the entire community. The Housing Element will cover the period from 2023-2031.
Protect low-income renters. The City played a key role on the Canal Policy Working Group and formally supported the Group’s work by Resolution, enacted a rent freeze for those most disproportionately impacted by COVID-19, adopted an eviction moratorium, and will consider an extension to the eviction moratorium on June 21, 2022. Work continues on other efforts identified through the group.
Facilitate new housing. In March 2022, the City Council approved $2.6 million in funding through the City’s Affordable Housing Trust Fund to support the Vivalon project at 999 Third Street, permanent supportive housing at 3301 Kerner Boulevard, Homeward Bound’s Mill Street 2.0 project, and the Canal Alliance resulting in about 140 new affordable units.
Support Coordinated Entry. The City continued to support the countywide Coordinated Entry system.
Since fall 2017, 486 people have been housed in permanent supportive housing and 94% are still housed.
Homelessness programs. In July 2021, the City created the “Service Support Area” at the location of an existing homeless encampment and, with our partners, intensified services to assist people in getting housed. The City also contributed $260K to a regional effort to increase social worker/case management services. The City was also successful in obtaining a $522K Encampment Resolution Fund grant from the State of California for additional case management services.
Sustainability, Climate Change, and Disasters
Goals $
Adaptation planning $$$$ ΩΩΩΩ
Electric vehicle (EV) strategy $$ ΩΩ
Greenhouse gas reduction $ ΩΩ
Wildfire Prevention Plan $$$$ ΩΩΩΩ
Adaptation planning. The City Council declared a Climate Emergency in September 2021 and subsequently secured commitments for grants totaling about $750K for adaptation assessments for sea level rise in East San Rafael with a focus on the Canal Neighborhood and is in the process of hiring a fulltime Climate Adaptation and Resilience Planner to conduct a citywide adaptation planning process and oversee the sea level rise adaptation assessments.
Electric vehicle (EV) strategy. This has not yet taken place, but in the coming fiscal year, the City will work with the Transportation Authority of Marin and other community partners to develop an EV strategy for San Rafael, including increasing EV’s and EV charging infrastructure at City facilities and in the community.
Greenhouse gas reduction. This goal related to the business ecosystem. The City has completed an initial engagement for an Equitable Low-Carbon Economy project paring climate action with economic development and developed draft goals and metrics. Also, the City developed a new refuse and recyclable materials ordinance requiring mandatory organics recycling for compliance with SB 1383.
Wildfire Prevention Plan. In May 2022, the City Council received a status report on the 38-point Wildfire Prevention and Protection Action Plan, amended the smoking ordinance to prohibit smoking in open space and require designated smoking areas in multi-family housing complexes, and required the replacement of wood roofs.
CITY SERVICE AREAS
Goal A: Neighborhood and Economic Vitality
Goals $
Online permitting $$$ ΩΩΩ
Virtual building inspections $ ΩΩ
Cannabis Program $ Ω
Implement General Plan 2040 $ ΩΩΩ
Goals $
Business licenses $ ΩΩ
Life in San Rafael $ ΩΩ
Online permitting. Work is continuing on a new permitting and land management software system to replace Trakit. The City is supporting inter-departmental teams in research, gathering technical requirements, vendor research, and usability testing during the selection and implementation of a replacement system.
Virtual building inspections. The City implemented a “virtual public counter” so applicants can connect with staff members from Building, Planning, Public Works, and Fire at the same time to streamline input and review documents in real time. Thus far, the City has not found an adequate option for virtual inspections that can address complexity of inspections and lighting and logistical issues but will continue to monitor projects as products improve.
Cannabis Program. The City supported the cannabis license program and quarterly tax collection, conducted compliance visitations, tracked state legislation, and updated necessary codes to sync with State licensing requirements.
Implement General Plan 2040. The City Council, in July/August 2021, adopted the General Plan 2040 and the Downtown Precise Plan, which includes objective standards that will make it easier and more streamlined for residential development to take place in downtown. The City updated existing and created new housing policies, including new ordinances for Accessory Dwelling Units (ADUs) and new adopted review guidelines for SB9 applications – with further detail to be presented summer 2022.
Business licenses. The City continues to research solutions for an easy to use product and will likely be integrated into the permit tracking system. Meanwhile, planning and finance have worked together to create a homeowners’ guide and checklist to help facilitate the business license process.
Life in San Rafael. The City created a new Life in San Rafael social media and business awareness campaign focused on promoting small businesses with unique features and professional photography.
Goal B: Quality of Life
Goals $
Parks and Recreation Master Plan $$$ ΩΩ
New Downtown Library $$ Ω
Age-Friendly Strategic Plan $ ΩΩΩΩ
Virtual Library Programs $ Ω
Reduce Litter $ ΩΩ
Sun Valley Playground $$$$ ΩΩ
Public parking facilities art $ ΩΩ
Parks and Recreation Master Plan. A Parks and Recreation Master Plan, to better determine the City’s related goals and priorities, was included as a goal in the General Plan 2040 and is now underway with an expected completion date of Winter/Spring 2023. It will provide a guide to further develop City parks and recreational programs, create and maintain funding, and set priorities for the future.
New Downtown Library. Conceptual design was completed to evaluate the use of Albert Park as a potential joint library and community center. Further exploration put the focus on the Carnegie site and the City is exploring whether to expand the Carnegie and build new amenities, which would require a significant new investment through a ballot measure, or simply to maintain the existing undersized building.
Age-Friendly Strategic Plan. The City continues to work with our partners to implement the age-friendly strategic plan. Additionally, a $7,000 funding request has been included in the fiscal year 2022-2023 budget to support trainings on ageism and activities to address social isolation.
Virtual Library Programs. The library continues to offer multiple opportunities for virtual access and experiences through efforts such as: a virtual English as a Second Language club, virtual book clubs, and popular programming (such as All Things Apple, Zentangle, and Art Talks) offered on-line. The library has also relaunched in-person storytimes, virtual reality programming, and a new “book a librarian” program, for those that need extended time with a library staff member.
Reduce Litter. The City conducted additional litter cleanups and community engagement around trash and litter issues in the Canal neighborhood. The Volunteer Program and San Rafael Clean campaign will work with residents and businesses to enable more regular cleanup efforts and crowd-sourced solutions to reduce the upstream causes of litter.
Sun Valley Playground. Through the Prop 68 Per Capita Grant Program and Measure A, the City secured funding for the replacement of the playground at Sun Valley Park and ADA accessibility improvements.
Staff is currently soliciting community input through an in-person event at Sun Valley Park and an online survey. The final design will be presented to the Park & Recreation Commission this summer, with construction slated to begin in the Fall/Winter 2022.
Public parking facilities art. Parking Services continues to participate in the Downtown Cultural Arts District through public art at parking garages/lots. Specifically the Parking Division plans on collaborating with the Arts District or Youth in Arts to beautify some of our parking assets.
Goal C: Public Safety
Goals $
Emergency medical services $ ΩΩ
Resiliency training $ ΩΩ
Expand mobile crisis team $$$ ΩΩ
Multi-hazard capabilities $$ ΩΩ
Diverse workforce $ ΩΩ
Fire Stations 54 and 55 $$$$ ΩΩ
Emergency medical services. A working group consisting of chief officers, human resources personnel, labor association representatives, fire captains, and line paramedics will continue to meet regularly to identify strategies to improve emergency medical service levels to meet the increasing demand for services and provide for the delivery of those services in a fiscally responsible manner.
Resiliency training. The Police Department, in cooperation and partnership with San Rafael Fire, facilitated training sessions covering critical incident stress management, wellness, and resiliency for front line personnel. This accomplishment, including on-going training and the creation of a “Peer Support” team creates a “culture of care” for public safety personnel, developing a focus of care, compassion and a focus of resiliency for department staff. Additionally, training in Emotional Intelligence has been provided to Command and Supervisory Staff and may extend to all personnel.
Expand mobile crisis team. The City will consider an Alternate Response Team (ART) planned for the July 5, 2022 City Council meeting to be synergetic with the County’s mobile crisis team and to increase mental health and crisis support in San Rafael.
Multi-hazard capabilities. City staff participated in two functional Emergency Operations Center (EOC) exercises and received EOC-section specific training. The City participated in the update to the County Emergency Operations Plan (EOP), issued an RFP for an update to the City EOP, and continues work to implement and update the Multi-Jurisdictional Hazard Mitigation Plan (MJLHMP) and apply for related grant funds. Over 15,000 defensible space evaluations were completed, parking boxes approved with implementation underway, increased emergency alert registrations, implemented Zonehaven evacuation tool, and conducted multiple community meetings and trainings. Staff will work with Marin County agencies to align with, adopt, and enforce the 2022 California Fire Code with, with amendments.
Diverse workforce. In May 2021, department leadership developed a “recruitment team” represented by a cross-departmental team from multiple levels of rank and assignment within the City. The team is comprised of 70% of female members and 43% of the team included people of color. The SRPD recruitment team has employed an inclusive strategy of reaching out to a diverse candidate pool in an effort to find candidates of high quality that further the mission of SRPD to diversify our ranks.
Fire Stations 54 and 55. The City Council approved the contracts to replace Fire Station 54 and Fire Station 55 in October 2021. Both projects are under construction and on schedule. Their completion will mark the successful conclusion of Phase II of the Essential Facilities replacement program. Phase I included the Public Safety Center including Fire Station 51 and the complete replacement of Fire Station 52 and 57.
Goal D: Public Assets
Goals $
Improvements on Third Street $$$$ Ω
Expand the Canal Wi-Fi $$$ ΩΩΩ
Traffic signal upgrades $$$ ΩΩ
Goals $
Street Tree Ordinance $ ΩΩ
Southern Heights Bridge $$$$ ΩΩ
Relocation of Bettini Transit Center $$$$ ΩΩ
Form ESR Parking Task Force $$$$ ΩΩΩ
San Rafael Channel dredging $$$$ ΩΩ
Improvements on Third Street. The 18-month Third Street improvement project is under construction and includes City, San Rafael Sanitation District, Marin Water, and PG&E improvements to upgrade safety, infrastructure, and multi-modal traffic needs. Among other things, the project is focused on traffic, bicycles, and pedestrian access; rehabilitation of pavement; upgrading curb ramps for accessibility; upgrading traffic signal infrastructure; and replacing water and sewer lines.
Expand the Canal Wi-Fi. The City continues to work with Digital Marin on expanding the WiFi network.
Also, the City joined the Waze For Cities Program to enable the Police Department and Department of Public Works to share information with Waze users about road closures, events, and the location of responding emergency vehicles.
Traffic signal upgrades. The City continued the upgrade of traffic signals with battery back-up units and initiated a state-of-the-art emergency vehicle preemption program. Also, the Idea Grant Signal Upgrade project was completed making San Rafael a “Smart City”.
Street Tree Ordinance. The street tree ordinance is currently in draft form and will be brought for City Council consideration in summer 2022.
Southern Heights Bridge. The Southern Heights Bridge reconstruction is complete and is once again in use. The wood bridge was replaced with a concrete bridge that is both seismically safe and wide enough for emergency vehicles.
Relocation of Bettini Transit Center. The City Council approved comments on the draft Environmental Impact Report and staff is working collaboratively with all of the transit agencies involved in this effort including the Golden Gate Bridge, Highway, and Transportation District; Transportation Authority of Marin; Marin Transit; and the Sonoma Marin Area Rail Transit.
Form East San Rafael Parking Task Force. The Task Force has been formed and is continuing their work to identify additional strategies to make parking improvements in addition to the strategies that have already been implemented from the East San Rafael Parking Study such as time limited parking and additional striped parking.
San Rafael Channel dredging. Earlier this year, the President HR2471 which included $6.75 million for dredging of the San Rafael Channel. The funds were appropriated under the US Army Corps of Engineers 2022 operation and maintenance work plan. The Army Corps is working on a timetable for the dredging with a bid opening planned on June 21, 2022.
Goal E: Foundational Services
Goals $
Complete redistricting process $$ ΩΩ
Ensure hybrid meeting model $$ ΩΩ
Boards and Commissions $ ΩΩ
Enterprise Resource Planning $$$$ ΩΩΩΩ
Master Fee Schedule $$ ΩΩΩΩ
"Together San Rafael" $ ΩΩΩΩ
Complete redistricting process. The redistricting process was completed in 2022 using 2020 US Census data. The districts were created recently in San Rafael and met all of the required conditions, so the Council elected to leave them unchanged.
Ensure hybrid meeting model. Earlier this year, the Council implemented a hybrid meeting model in the Council Chambers so that the public can attend in-person or virtually. This model is now in the works for the Boards and Commissions.
Boards and Commissions. The City made a number of improvements and standardizations to the Boards and Commissions at the June 6, 2022 City Council meeting – including having four Planning Commissioners appointed by district and three at-large.
Enterprise Resource Planning. Planning continues to replace the EPR which currently relies on manual entry, imports and exports of CSVs, paper-based processes, and disparate solutions for maintaining financial records and reporting for incoming revenue and budgeting. A modern system that is designed with users at the center will greatly improve operational efficiency and management practices across the City.
Master Fee Schedule. The Master Fee Schedule has not been updated overall, but fees were updated in multiple departments including a comprehensive review of Library and Recreation Department fees, the paramedic tax, traffic mitigation fee, and other minor adjustments. A fee study has been completed for fees associated with development review to cover planning, building, fire, and engineering costs. A fee update for these fees will take place in the coming fiscal year.
Together San Rafael. Digital Service and Open Government staff created and implemented the “Innovation Lab” program which was designed to provide internal skill building and an approachable way for employees to learn about process improvement techniques. Through a series of trainings, City of San Rafael staff are learning how to make their processes run smoother in order to continuously improve the quality and efficiency of city service delivery without adding costs or requiring more resources. The Innovation Lab trained over 50 City employees across departments. Staff developed innovations in their own processes that were simple, practical, and repeatable in order to better serve the City of San Rafael.
II. Measuring our Goals and Objectives FY 2021 – 2023
Background
The City of San Rafael is in the process of formalizing a data-driven approach to the implementation of our goals and objectives. Current city goals and objectives focus on high level policy priorities, such as Economic Recovery and Racial Equity, as well as specific projects and initiatives that the City will undertake in service of those policy priorities. In June 2021, the City identified the following needs:
• We would like more clarity into how progress is being made against goals and objectives. How do we know if we’re on track?
• While projects are thematically related to Council’s policy priorities, we would like a way to measure the impact of short-term project-based work against long term policy objectives. How do we know if we are moving the needle?
To meet these needs, the City has spent the last six months socializing performance measurement practices and techniques with staff and defining useful measures to track progress towards the Council’s four policy objectives.
FY 2022-2023 Steps
Over the next year, the City will:
• Collect and measure data to determine the current state for each of the identified metrics • Identify any data quality issues, and adjust metrics if necessary • Analyze metrics over time to determine trend lines
• Set targets and stretch goals for each of the metrics if targets are not already defined by the City or relevant departments. The targets will be informed by the baseline and trend lines for each metric
• Align projects and initiatives to desired metrics and use data to see if those projects are making a meaningful difference
Performance Metrics
City staff have identified 15 metrics to start collecting, measuring, and analyzing in the next fiscal year to track progress towards the Council’s key policy areas. In addition to these 15 metrics, City staff are tracking other metrics internally that measure performance towards department specific goals and objectives.
We will report progress against the 15 metrics described below to Council at least twice a year with the mid-year and annual budget reports.
Measuring our Goals and Objectives FY 2021 – 2023
Performance Metrics
Policy Area Metric Description
Economic Recovery Foot Traffic Downtown Average number of times pedestrians use crosswalks on Fourth Street. This metric can be
calculated daily, weekly, and/or monthly and
shown as a time series.
Economic Recovery Number of Approved
Business License
Applications
Number of business license applications approved
by the City. This metric can be shown monthly,
quarterly, or yearly, and shown as a time series.
Economic Recovery Revenue of Local Businesses Total annual revenue reported by businesses based in San Rafael when applying or renewing their
business license. This metric can be broken down
by business type.
Economic Recovery Occupancy Rate of
Storefronts
Percent of storefronts occupied over time in San
Rafael. This metric can be broken down by
neighborhood and calculated weekly, monthly, or
quarterly.
Racial Equity Community Resilience
Estimates for Equity in
majority POC vs. majority
white census tracts
A Census indicator created to measure the capacity
of individuals and households within a community
to absorb the external stresses of a disaster. The
estimate is modeled using 10 resilience-related risk
factors: income to poverty ratio, single or zero
caregiver household, crowding, communication
barriers, employment, disability status, health
insurance coverage, being aged 65 or older, vehicle
access, and broadband internet access. Updated
annually.
Racial Equity Diversity of City Workforce Self-identified race/ethnicity data of City staff submitted to HR upon hire.
Racial Equity Average business revenue in
majority white vs. majority
POC Census Tracts
Total annual business revenue divided by number
of businesses in majority white vs. majority POC
census tracts.
Policy Area Metric Description
Sustainability,
Climate Change, and
Disasters
Greenhouse gas emissions Percentage change in Greenhouse Gas Emissions in San Rafael relative to emissions in 2005.
Sustainability,
Climate Change, and
Disasters
Percent of residents and
businesses composting
organics
Percent of residents and businesses composting
organics as reported for SB 1383.
Sustainability,
Climate Change, and
Disasters
Percent of properties in
compliance with Citywide
standards to reduce wildfire
risk
Percent of properties in compliance with SRMC
4.12 Citywide Vegetation Standards based on
individual property evaluations and reporting.
Sustainability,
Climate Change, and
Disasters
Percent of residents signed
up for emergency alerts
Percent of registered San Rafael users of Nixle and
AlertMarin.
Housing and
Homelessness
Number of tents/structures
in encampments
Number of tents/structures in encampments, as
noted by the SRPD and rangers.
Housing and
Homelessness
Number of people
transitioned to Permanent
Supportive Housing
Number of Marin County residents transitioned to
Permanent Supportive Housing.
Housing and
Homelessness
Housing units entitled and
housing units produced by
unit income level
Number of housing units within housing
developments or projects that have received all the
required land use approvals or entitlements
necessary for the issuance of a building permit by
unit income level, and the number of units that
receive a final inspection/certificate of occupancy
by unit income level.
Housing and
Homelessness
Number of deed-restricted
affordable units
Number of units that have a use-restriction limiting
the rent or purchase price and requiring occupancy
by low-income renters/buyers for a period of time.
1 RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
APPROVING THE CITYWIDE BUDGET AND CAPITAL IMPROVEMENT
PROGRAM FOR THE FISCAL YEAR 2022-2023; PROVIDING FOR THE
APPROPRIATIONS AND EXPENDITURE OF ALL SUMS SET FORTH IN THE BUDGET IN THE AMOUNT OF $166,109,509; AUTHORIZING AN INCREASE TO CITY STAFF HEADCOUNT; AMENDING RESOLUTION
14954 REGARDING THE COMPENSATION AND WORKING CONDITIONS
FOR CERTAIN UNREPRESENTED EXECUTIVE MANAGEMENT
EMPLOYEES; AND APPROVING A ONE-TIME 5% INCREASE TO
CHILDCARE FEES
WHEREAS, on May 16, 2022, City staff submitted to the San Rafael City Council at its regular meeting a Preliminary Capital Improvement Program for the fiscal year July 1, 2022 – June 30, 2023; and
WHEREAS, on June 21, 2022, City staff presented to the San Rafael City Council at its regular meeting the proposed City-wide Operating budget for the fiscal year July 1, 2022 – June 30, 2023; and
WHEREAS, after examination, deliberation and due consideration of the Goals and Objectives, Capital Improvement Program, City-wide Operating Budget and corresponding staff recommendations, the San Rafael City Council provided direction to the City Manager, and the City Manager has submitted a Final Proposed Budget; and WHEREAS, it is the intention of this Council to adopt the Proposed Budget submitted by the City Manager as the approved budget for the fiscal year 2022-2023; and WHEREAS, it is the intention of this Council to carry forward unspent capital projects resources funded in fiscal year 2021-2022 to complete the balance of these projects in the 2022-2023 fiscal year; and
WHEREAS, it is the intention of this Council to carry forward unspent operational funds from fiscal year 2021-2022 encumbered through approved, active purchase orders to complete the balance of these purchases in the 2022-2023 fiscal year; and
WHEREAS, in order to focus on finding ways to maximize the capacity of current City staff and creatively implement process improvements cross-departmentally, the Council desires to authorize the addition of full-time equivalent staff positions; and WHEREAS, through Resolution No. 14954, the City Council established the terms of compensation for the Unrepresented Executive Management group from July 1, 2021 to June 30, 2024, and certain executive salary positions are below market and also causing compaction issues because there is insufficient separation of salaries among the 2 employees who report to them; and
WHEREAS, the City Council desires to amend Resolution No. 14954 to relieve the salary compaction issues; and
WHEREAS, since the City’s childcare fees were updated in 2021, there have been changes to costs borne to provide programs and services, market rates and comparable fee structures, and the City wishes to increase Childcare fees by 5% based on the current costs reasonably borne and in alignment with market rates and best practices.
NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council that:
1. The City Manager’s proposed one-year budget for the City of San Rafael for the fiscal year July 1, 2022 through June 30, 2023, is hereby adopted, with net appropriations of $166,109,509. General Fund operational uses total $95,250,644 as presented in Exhibit II attached hereto and incorporated herein. A total of $1,027,836 is appropriated for General Plan support, $58,597,657 is appropriated for special revenue and grant activities, $4,992,750 for the parking enterprise, $3,996,830 for capital projects, and $23,719,410 for internal service funds and asset replacement as presented in Exhibit I attached hereto and incorporated herein.
2. The sums of money therein set forth are hereby appropriated from the revenues of the City to the departments, functions, programs and funds therein set forth for expenditure during the fiscal year 2022-2023.
3. The Capital Improvement Program and projects presented for implementation in fiscal year 2022-2023 are hereby approved.
4. The City Manager is hereby authorized to increase City staff headcount to 422.76 fulltime equivalent positions, as presented in Exhibit III, attached hereto and incorporated herein by taking the following actions:
• Convert one fixed-term professional temp in the City Manager’s Office to a permanent management analyst represented by Local 1 at an increased cost of $48,674.
• Convert one fixed-term professional temp in the Fire Department to a permanent midmanager deputy fire marshal at an increased cost of $40,356. • Eliminate the vacant senior recreation supervisor mid-manager position, add 3 office assistant positions represented by SEIU in the Recreation division, and reduce the temp help budget by $165,000. No increased cost and net headcount of 2. • Eliminate the housing manager position while adding a housing and homelessness analyst and an assistant director of Community Development. Net headcount of 1 and the ability to negotiate two total compensation positions with a total cost of not to exceed $506,431.
3 5. The City of San Rafael will carry forward unspent capital project funds from fiscal year 2021-2022 and reappropriate these funds in fiscal year 2022-2023 to be used solely to pay for the remaining portion of City Council authorized expenditures for street, facility, storm drain, traffic mitigation, park and other long-term capital projects started in the 2021-2022 or prior fiscal years.
6. Transfers are authorized from the General Fund to the San Rafael Essential Facilities capital project from Measure E revenues for the purpose of funding the San Rafael Essential Facilities projects.
7. Funds set aside in the Emergency Medical Services Fund balance for the purpose of funding future capital expenditures necessary to support the facilities used to deliver emergency medical transportation and related paramedic services will be made available to qualifying capital projects.
8. Resolution No. 14954, establishing the terms of compensation for the Unrepresented Executive Management group from July 1, 2021 to June 30, 2024, is hereby amended as follows:
• Exhibit A, setting forth the enumerated Executive Management Employees of the City of San Rafael and their salary schedule, is replaced in its entirety with Exhibit IV, attached hereto and incorporated herein by reference, setting forth an amended salary schedule for certain Executive Management Employees for the time period of June 30, 2022 through June 30, 2024;
• The City Manager shall have the discretionary authority to adjust upwards upon performance evaluation the salary of the Assistant City Manager to no more than 15% less than the City Manager base salary, as reflected in Exhibit IV; and • The City Manager shall have the authority to adjust upwards upon performance evaluation the salary of the Police Chief and the Fire Chief to no more than 18% less than the City Manager base salary, as reflected in Exhibit IV.
This amendment to Resolution No. 14954 shall become effective on June 30, 2022.
All other provisions of Resolution No. 14954 shall remain valid and effective where not in conflict with this amendment.
9. The childcare fees presented in Exhibit V, Proposed Fee Schedule, attached hereto and incorporated herein by reference, are hereby approved and directed to be computed and applied by the Library and Recreation Department and collected by the City’s Finance Department. All fees set by this resolution are for each identified service; additional fees shall be required for each additional service that is requested or required. Where fees are indicated on a per unit measurement basis, the fee is for each identified unit or portion thereof, within the indicated ranges of such units. The childcare fees adopted herein shall become effective on August 18, 2022, which is the start of the school year.
4 I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on Tuesday, the 21st day of June 2022, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
LINDSAY LARA, City Clerk
EXHIBIT I
CITY OF SAN RAFAEL
346,929.00 346,929.00 298,012.00
Total Total
FY 2022-23 PROJECTED BUDGET Est.Actual Operating Operating June 30, 2023 FUND FUND June 30, 2022 and Capital Transfers Total and Capital Transfers to Total Projected # NAME Balance Revenue In Resources Budget Other Funds Appropriations Balance GENERAL OPERATING FUNDS:
001 General Fund Available Balance $1,735,481 $95,870,730 $1,770,072 $97,640,802 91,943,644 $3,307,000 $95,250,644 $4,125,639218 General Plan Special Revenue Fund 207,617 897,449 897,449 1,027,836 1,027,836 77,230 SPECIAL REVENUE & GRANT FUNDS:
205 Storm Water Fund 4,857,596 830,000 830,000 5,304,950 5,304,950 382,646206 Gas Tax 5,037,287 31,693,634 31,693,634 28,245,000 650,000 28,895,000 7,835,921 207 Development Services 1,511 - - - 1,511208 Child Care 39,639 2,980,000 2,980,000 3,322,446 3,322,446 (302,807)210 Paramedic/EMS 859,286 8,658,220 8,658,220 8,821,778 8,821,778 695,728216 Cannabis 562,598 300,000 300,000 159,057 159,057 703,541217 State Lands Fund 336,391 37,000 37,000 - 373,391222 Recreation Revolving 272,394 2,346,405 2,207,000 4,553,405 4,770,850 4,770,850 54,949223 Household Haz. Waste Fund 395,562 187,500 187,500 177,428 177,428 405,634228 Hazardous Materials Fund 55,251 - - 55,251234 Pt. San Pedro A.D. Maintenance Portion 95,712 158,000 158,000 20,200 20,200 233,512235 Baypoint Lagoons L & L Assessment District 164,901 25,000 25,000 7,700 7,700 182,201236 Loch Lomond CFD #10 767,741 25,000 25,000 6,854 6,854 785,887237 Loch Lomond Marina CFD #2 459,999 83,000 83,000 7,030 7,030 535,969240 Parkland Dedication 333,144 - - 333,144 241 Measure A Open Space 347,835 - 300,000 300,000 47,835242 Measure C Wildfire Prevention 428,284 1,899,260 1,899,260 2,326,911 2,326,911 633495 Low and moderate Income Housing Fund 1,130,644 - 95,000 95,000 1,035,644 LIBRARY AND FALKIRK:
214 Library Revolving 106,373 16,650 16,650 100,000 100,000 23,023215 Library Special Assessment Fund 889,746 1,133,502 1,133,502 1,147,300 1,147,300 875,948 Library Fund 996,119 1,150,152 - 1,150,152 1,247,300 - 1,247,300 898,971 PUBLIC SAFETY:
200 Abandoned Vehicle 20,196 80,000 85,000 165,000 175,092 175,092 10,104202 Asset Seizure 1,637 - - 1,637204 Crime Prevention 5,573 - - 5,573230 Youth Services - Police 80,668 15,000 15,000 25,064 25,064 70,604 Public Safety Fund 108,074 95,000 85,000 180,000 200,156 - 200,156 87,918 TRAFFIC AND HOUSING:
243 Affordable Housing in lieu 4,473,913 300,000 300,000 105,000 105,000 4,668,913245 Housing & Parking In-lieu 363,266 - - - 363,266246 East S.R. Traffic Mitigation 2,285,622 575,000 575,000 800,000 800,000 2,060,622 Traffic & Housing Mitigation Funds 7,122,801 875,000 - 875,000 905,000 - 905,000 7,092,801 GRANT:
201 A.D.A.. Access Projects - - - - - -260 Pickleweed Childcare Grant 224,544 460,945 460,945 608,653 608,653 76,836281 Public Safety Grants 237,999 400,000 400,000 457,415 457,415 180,584283 Grant-Other 259,569 842,952 842,952 963,929 963,929 138,592 Grant Funds 722,111 1,703,897 - 1,703,897 2,029,997 - 2,029,997 396,011 SPECIAL REVENUE & GRANT FUND TOTAL 25,094,880 53,047,068 2,292,000 55,339,068 57,947,657 650,000 58,597,657 21,836,291
CONSOLIDATED FUNDS
W:\Accounting and Budgeting\Budget\22‐23\Council\Adopted 6‐21‐22\Fund Sums FY22_Exhibit I
EXHIBIT I
CITY OF SAN RAFAEL
346,929.00 346,929.00 298,012.00
Total Total
FY 2022-23 PROJECTED BUDGET Est.Actual Operating Operating June 30, 2023 FUND FUND June 30, 2022 and Capital Transfers Total and Capital Transfers to Total Projected # NAME Balance Revenue In Resources Budget Other Funds Appropriations Balance
CONSOLIDATED FUNDS
ASSESSMENT DISTRICTS:
Var. Assessment District Projects 305,088 - - 305,088
ASSESSMENT DISTRICT TOTAL 305,088 - - - - - - 305,088
CAPITAL PROJECT FUNDS:
401 Capital Improvement 432,191 - - 432,191405 Open Space Acquisition 117,099 - - - 117,099 406 Bedroom Tax 103,495 - - 103,495407 Parks Capital Projects 14,809 - - 14,809420 Measure E - Public Safety Facilities 12, - 011,153 - 3,996,830 3,996,830 8,014,323 CAPITAL PROJECT FUND TOTAL 12,678,748 - - - 3,996,830 - 3,996,830 8,681,918ENTERPRISE FUND:
501 Parking Services 539,621 3,636,760 3,636,760 4,471,428 521,322 4,992,750 (816,369) ENTERPRISE FUND TOTAL 539,621 3,636,760 - 3,636,760 4,471,428 521,322 4,992,750 (816,369)INTERNAL SERVICE FUNDS:
227 Sewer Maintenance 4 3,110,753 3,110,753 3,110,753 3,110,753 4600 Vehicle Replacement 3,758,664 1,806,860 1,806,860 2,396,000 2,396,000 3,169,524601 Technology Replacement 3,356,569 2,235,890 2,235,890 3,650,143 3,650,143 1,942,316602 Fire Equipment Replacement 999,604 131,000 131,000 131,000 131,000 999,604603 Building Improvement 1,963,802 1,000,000 1,000,000 800,000 800,000 2,163,802604 Employee Benefits 602 1,150,000 1,150,000 1,139,557 1,139,557 11,045605 Liability Insurance 2,364,880 592,154 2,364,880 2,821,379 2,821,379 135,655606 Workers Compensation Insurance 1,382,355 2,554,911 2,554,911 3,511,608 3,511,608 425,658607 Dental Insurance 365,107 511,504 511,504 495,000 495,000 381,611608 Radio Replacement - 713,526 713,526 510,000 510,000 203,526609 Telephone/Internet 350,265 672,220 672,220 676,220 676,220 346,265611 Employee Retirement 2,002,325 1,100,000 1,100,000 4,000 683,750 687,750 2,414,575 612 Retiree Health Benefit OPEB 1,439,070 3,149,985 3,149,985 3,660,000 3,660,000 929,055613 Police Equipment Replacement 243,330 40,000 40,000 130,000 130,000 153,330 INTERNAL SERVICE FUND TOTAL 16,453,850 19,441,529 1,100,000 20,541,529 23,035,660 683,750 23,719,410 13,275,969 TRUST AND AGENCY FUNDS:
712 Library Fiduciary 2,344,784 - - - - 2,344,784
TRUST & AGENCY FUND TOTAL 2,344,785 - - - - - - 2,344,785 -
COMBINED FUNDS TOTAL 59,360,070 172,893,536 5,162,072 178,055,608 182,423,055 5,162,072 187,585,127 49,830,551 LESS: INTERFUND TRANSFER (5,162,072) (5,162,072) (5,162,072) (5,162,072) LESS: INTERNAL SERVICE CHARGES (16,313,546) (16,313,546) (16,313,546) (16,313,546) NET TOTALS FY 2022-2023 59,360,070 156,579,990 - 156,579,990 - 166,109,509 166,109,509 49,830,551 W:\Accounting and Budgeting\Budget\22‐23\Council\Adopted 6‐21‐22\Fund Sums FY22_Exhibit I
GENERAL FUND
PROPOSED BUDGET FY 2022-2023
EXHIBIT II
REVENUES & OTHER OPERATIONAL SOURCES
Taxes
Property Tax and related 24,409,721 $
Sales Tax 25,085,742
Sales Tax -Measure E 14,694,975
Sales Tax -Measure R 4,898,325
Franchise Tax 4,182,016
Business Tax 2,669,567
Transient Occupancy Tax 2,483,067
Other Agencies
CSA #19 Fire Service 2,442,513
VLF Backfill 6,700,000
Other Agencies (Prop 172, Owner Prop Tax, State Mandate, Other agencies) 1,903,252 Other Revenues
Permits & Licenses (building, electrical, encroachment, use, alarm) 3,010,159 Fine & Forfeitures (traffic, vehicle, etc.) 186,732
Interest & Rents (investment earnings, rents, etc.) 47,500 Charges for Services (includes dev't fees and plan review) 2,568,965 Other Revenue (damage reimbursements, misc income) 588,196 Sub-total: Revenues 95,870,730 $
TRANSFERS IN
from Gas Tax 650,000
from Parking Services Fund - Admin. cost 436,322
from Employee Retirement Fund - POB debt payment 683,750 Sub-total: Transfers In 1,770,072 $
TOTAL SOURCES $ 97,640,802
EXPENDITURES AND OTHER OPERATIONAL USES
Expenditures by Department
Finance 3,006,783
Non-Departmental 8,813,199
City Manager/City Council 3,879,901
City Clerk 560,104
Digital Service 1,783,474
Human Resources 636,964
City Attorney 1,133,773
Community Development 5,295,975
Police 26,396,943
Fire 22,026,466
Public Works 14,428,029
Library 3,266,529
Economic Development 715,504
Sub-total: Expenditures 91,943,644 $
OPERATIONAL TRANSFERS OUT
to Recreation Fund - Operating support 2,207,000
to Internal Service Funds 1,100,000
Sub-total: Transfers Out 3,307,000 $
TOTAL USES $ 95,250,644
NET OPERATING RESULTS $ 2,390,158
Exhibit III
Final Final Final Final Final Final Final Final
Proposed
Budget
Departments 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 Community Development 17.80 19.80 20.00 21.00 21.00 20.75 20.75 22.00 23.00 Community Services 59.31 59.33 59.43 59.43 60.90 54.90 54.90 54.90 56.90 City Attorney 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 3.50 City Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 City Manager/Council 14.56 14.56 14.56 15.56 11.56 11.56 11.56 10.56 11.56 Economic Development (former RDA) - - - - 2.00 2.00 2.00 1.00 1.00 Finance 11.00 11.72 11.72 9.72 9.72 9.72 9.72 11.00 11.00 Fire 79.00 79.00 79.00 78.00 78.00 78.00 78.00 80.00 81.00 Library 23.41 23.41 23.41 23.41 23.41 21.66 21.66 21.66 21.66 Human Resources 3.00 3.50 4.00 4.00 4.00 4.00 4.00 3.00 3.00 Digital Services (Formerly IT) 5.70 5.70 6.70 6.70 9.70 8.70 8.00 8.00 8.00 Parking Services 16.63 16.63 16.63 16.63 16.63 16.63 16.63 16.63 16.63 Police 88.00 89.00 90.00 90.00 92.00 92.00 94.00 93.00 93.00 Public Works 62.00 62.00 62.00 62.00 61.00 63.00 64.00 65.00 65.00 Fixed-Term 7.98 12.26 13.06 18.53 17.16 16.81 21.01 27.51 25.51 Citywide Positions 393.89 402.41 406.01 410.48 412.58 405.23 411.73 419.76 422.76 General Notes:
Figure 1: Graph of Regular and Fixed-Term Staff, 2004 to 2023 Note: Growth in Fixed-Term employees largely due to new Fire Department staff supported by Measure C funding.
City of San Rafael
Authorized Positions
The above-authorized positions are presented as full-time equivalent employees (FTE's) based on various workweek hours as negotiated in employee agreements. The totals by department reflect a combination of full-time or permanent part-time, or fixed term positions that are entitled to all or pro-rated benefits in accordance with the negotiated agreements for employees or individuals who are under contract. The totals reflected above, or in the detail department program sections, do not include temporary or seasonal employees that are utilized for short-term or specific reasons during the year. 320
340
360
380
400
420
440
460
Regular Fixed Term
SAN RAFAEL THE CITY WITH A MISSION
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EXHIBIT III – Job Description