Agenda packet, regular meeting — San Ramon City Council, May 10, 2022 (part 1 of 2)

CITY COUNCIL AGENDA
May 10, 2022

WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE

ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor • Sridhar Verose, Vice Mayor
Mark Armstrong, Councilmember • Scott Perkins, Councilmember • Sabina Zafar, Councilmember Agenda Questions: Please call the City Clerk (925) 973-2539 Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s Office at 7000 Bollinger Canyon Road, San Ramon during normal business hours and in the red binder at the Council meeting.

Council Chamber
7000 Bollinger Canyon Road
REGULAR MEETING – 7:00 PM

MEETING PROCEDURES
Pursuant to AB 361, the City is authorized to hold public meetings via teleconferencing and to make public meetings accessible telephonically or otherwise electronically to all members of the public. This meeting will be conducted both in-person and remotely via Zoom. Please note that remote participation in the meeting is optional, and if there are technical or connection issues with Zoom, the City Council meeting will continue.

It is recommended that anyone wishing to view and/or participate in the meeting virtually download the Zoom application, www.zoom.us, before the start of the meeting. Zoom participants will have the opportunity to speak during one of the Public Comment periods (for topics not on the agenda), in addition to each of the agendized items.

If you would like to submit written public comment via email, please do so by 6:00 p.m. on Tuesday, May 10, 2022, to [email protected]. Please include “Public Comment 5/10/2022” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written comments submitted will be provided to the Council prior to the start of the meeting. Written public comment will not be read aloud during the meeting. If you wish to make your comments heard, you must participate in the Zoom meeting or attend the meeting in person.

There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.
2 City Council Meeting – May 10, 2022
HOW TO VIEW OR PARTICIPATE IN THE MEETING:

1. In-Person – San Ramon City Hall, Council Chamber, 7000 Bollinger Canyon Road

2. To view or participate in the meeting through Zoom
Livestream online at: https://cityofsanramon.zoom.us/j/98162645677 Webinar ID: 981 6264 5677
Use the “Raise Your Hand” button to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be re-muted.

3. To view the meeting live online at: www.sanramon.ca.gov/YouTube

4. To listen or participate in the meeting by telephone, dial: +1 (669) 900-6833 Webinar ID: 981 6264 5677
Use *9 on your telephone to raise your hand and request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be remuted. 3 City Council Meeting – May 10, 2022

1. CALL TO ORDER/ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. ANNOUNCEMENTS

3.1 Changes and Additions to the Agenda

3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk. If you are participating remotely, click the “Raise Your Hand” button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item.

3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.

4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item.

Members of the public who are participating via Zoom will have the opportunity to make comments to the City Council live through the Zoom application.

Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person, by Zoom, or by telephone during this Public Comment period or the second Public Comment period, later in the meeting. No Council action can be taken at this meeting on issues raised during Public Comment, whether submitted in person or remotely. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be place on the Council Policy Committee Agenda for further consideration.

For the first round of Public Comment on non-agenda items, the first 10 people to speak will have three minutes to address the Council on matters not on the agenda. Any additional Public Comment will be accommodated later in the meeting.

5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.

With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council. 4 City Council Meeting – May 10, 2022

5.1 Minutes of the City Council Special Meeting - April 26, 2022 Recommendation: Approve Minutes

5.2 Minutes of the City Council Regular Meeting - April 26, 2022 Recommendation: Approve Minutes

5.3 Minute Order No. 2022-012 - Authorizing the Continued Use of Teleconferencing for the Meetings of All City Legislative Bodies for the Next 30 Days, Pursuant to the Provisions of AB 361 and as Adopted by Minute Order No. 2021-005 Recommendation: Approve Minute Order No. 2022-012

5.4 Resolution No. 2022-060 - Adopting a List of Projects for FY 2022/23 Funded by Senate Bill 1, the Road Repair and Accountability Act of 2017 Recommendation: Approve Resolution No. 2022-060

5.5 Resolution No. 2022-061 - Authorizing the Appropriation of $84,625 from General Fund Reserves to the Citywide Parks Amenities Replacement and Improvements Project (CIP 955584), and the Increase of the Project Budget an Additional $84,625 for the Central Park Promenade Lighting Enhancement Recommendation: Approve Resolution No. 2022-061

5.6 Resolution No. 2022-062 - Approving the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2022/23, Adopting a Resolution of Intention to Levy and Collect Assessments for FY 2022/23, and Setting a Public Hearing for June 14, 2022
Recommendation: Approve Resolution No. 2022-062

5.7 Resolution No. 2022-063 - Approving the Preserve Landscaping and Lighting District Engineer's Report for FY 2022/23, Adopting a Resolution of Intention to Levy and Collect Assessments for FY 2022/23, and Setting a Public Hearing for June 14, 2022
Recommendation: Approve Resolution No. 2022-063

5.8 Ordinance 515 - Amending Title B, Division B7 (Public Peace, Morals and Welfare) by Adding Chapter XVII (Specialized or Military Equipment Use), Section B7-300, to the San Ramon Municipal Code Relating to Military Equipment Funding, Acquisition, and Use Policy
Recommendation: Waive the Second Reading, Read by Title Only, and Adopt Ordinance 515
5 City Council Meeting – May 10, 2022

6. SPECIAL PRESENTATIONS

6.1 Recognition for Jessica Reaber, Recreation Coordinator recipient of the Outstanding Therapeutic Recreator Award from the California Park and Recreation Society Recreation Therapy Section. Introduction by Kathi Heimann, Parks and Community Services Director.

7. DEFERRED CONSENT ITEMS

8. CITY COUNCIL APPOINTMENTS

9. UNFINISHED BUSINESS

10. NEW BUSINESS

10.1 Open Space Advisory Committee 2021 Annual Report
Recommendation: Accept Report
Introduction by Keith Haase, Parks and Community Services Program Manager.

Presentation by Lorraine Kalich, Chair, Open Space Advisory Committee.

11. CITY MANAGER COMMENTS

12. PUBLIC COMMENT
At this time, those in the audience who have not previously spoken under Public Comment are encouraged to address the City Council on any item not already included in tonight’s agenda.

No Council action can be taken at this meeting on issues raised during Public Comment.

Comments should not exceed three minutes. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

13. CITY COUNCIL MEMBERS' AND MAYOR'S COMMENTS

13.1 Adjourn the meeting in memory of Shirley Ernest.

14. ADJOURNMENT
I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting.

Dated: May 6, 2022
6 City Council Meeting – May 10, 2022
The agenda with links to minutes and staff reports is available on the City’s website:
www.sanramon.ca.gov

* * * * *
This Agenda is posted in accordance with Government Code Section 54954.2(a).

To request a disability-related accommodation(s) to participate in the meeting, please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539. * * * * *
Information for public participation at Council meetings, including the time limits for addressing the Council, is provided on the agenda.

If you have any questions, please contact the City Clerk prior to the meeting. * * * * *
Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting.

Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).

Regular City Council meetings may also be viewed at
http://sanramonca.iqm2.com/citizens/default.aspx

MINUTES OF THE

CITY OF SAN RAMON

CITY COUNCIL SPECIAL MEETING
April 26, 2022

1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 5:31 p.m.

Attendee Name Title Status Arrived
Dave Hudson Mayor Present 5:30 PM
Sridhar Verose Vice Mayor Present 5:30 PM
Mark Armstrong Councilmember Present 5:30 PM
Scott Perkins Councilmember Present 5:30 PM
Sabina Zafar Councilmember Present 5:30 PM
Also in attendance: City Attorney Martin Lysons, Deputy City Manager Steven Spedowfski, and City Clerk Christina Franco.

2. CLOSED SESSION
The Mayor opened public comment. There were no requests to speak from the public.

The Mayor closed public comment
The City Council convened to Closed Session at 5:33 p.m.

2.1 Conference With Legal Counsel—Existing Litigation
(Gov. Code section 54956.9(d)(1).)
Name of Case: Ali Badr v. City of San Ramon, et al.
(Case No. 4:21-cv-09575-AGT)

2.2 Conference With Legal Counsel—Existing Litigation
(Gov. Code section 54956.9(d)(1).)
Name of Case: City and County of San Francisco v. County of Alameda; County of Alameda v. City and County of San Francisco; City and County of San Francisco v. City of Pleasanton, City of San Ramon, and Zone 7 Water Agency. (Case Nos. CIV MSN 18-0928 [Lead Case] and C18-00825)

2.3 Report on Closed Session
The City Council reconvened at 6:09 p.m.

The Mayor stated the following:

Regarding Item 2.1, Council has given direction to the City Attorney and has nothing to report at this time.

Regarding Item 2.2, Council has given direction to the City Attorney and has nothing to report at this time.

5.1 Packet Pg. 6
Minutes Acceptance: Minutes of Apr 26, 2022 5:30 PM (CONSENT CALENDAR) 2 City Council Special Meeting – April 26, 2022

3. ADJOURNMENT
The meeting was adjourned at 6:09 p.m.

5.1 Packet Pg. 7
Minutes Acceptance: Minutes of Apr 26, 2022 5:30 PM (CONSENT CALENDAR)

MINUTES OF THE

CITY OF SAN RAMON

CITY COUNCIL MEETING
April 26, 2022

1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 7:10 p.m.

Attendee Name Title Status Arrived
Dave Hudson Mayor Present 7:00 PM
Sridhar Verose Vice Mayor Present 7:00 PM
Mark Armstrong Councilmember Present 7:00 PM
Scott Perkins Councilmember Present 7:00 PM
Sabina Zafar Councilmember Present 7:00 PM
Also in attendance Deputy City Manager Steven Spedowfski, City Attorney Martin Lysons, City Clerk Christina Franco, Parks and Community Services Director Kathi Heimann, Public Works Division Manager Kerry Parker, Parks and Community Services Program Manager Keith Haase, Police Captain Denton Carlson, Assistant City Attorney Alicia Poon, Senior Planner Cindy Yee, Planning Specialist Lucas Haase.

2. PLEDGE OF ALLEGIANCE

3. ANNOUNCEMENTS

3.1 Changes and Additions to the Agenda

4. PUBLIC COMMENT
Public comment was received from Call in User.

5.2 Packet Pg. 8
Minutes Acceptance: Minutes of Apr 26, 2022 7:00 PM (CONSENT CALENDAR) 2 City Council Meeting – April 26, 2022
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.

Cm. Zafar's motion to approve items 5.1 through 5.11 was seconded by Cm. Perkins.

The motion was approved 5-0-0-0.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Sabina Zafar, Councilmember
SECONDER: Scott Perkins, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Zafar

5.1 Minutes of the City Council Workshop – April 12, 2022 Recommendation: Approve Minutes

5.2 Minutes of the City Council Regular Meeting - April 12, 2022 Recommendation: Approve Minutes

5.3 Register of Demands as Presented by the City Treasurer (Period Ending March 31, 2022)
Recommendation: Approve Register of Demands

5.4 City of San Ramon Quarterly Investment Report (Period Ending March 31, 2022) Recommendation: Accept Report

5.5 Minute Order No. 2022-011 - Authorizing the Continued Use of Teleconferencing for the Meetings of All City Legislative Bodies for the Next 30 Days, Pursuant to the Provisions of AB 361 and as Adopted by Minute Order No. 2021-005 Recommendation: Approve Minute Order No. 2022-011

5.6 Resolution No. 2022-048 - Approving the Display of the Donor Network West Flag
Recommendation: Approve Resolution No. 2022-048

5.7 Resolution No. 2022-049 - Authorizing the Appropriation of $115,540 from the General Fund to Purchase Night Vision Goggles and Accept Grant Revenue into the General Fund Totaling $115,540
Recommendation: Approve Resolution No. 2022-049

5.8 Resolution No. 2022-050 - Authorizing the Mayor to Enter into Right-Of-Way Agreements Including, But Not Limited To, Acceptance of Easements and Licenses, for the Construction and Maintenance of the Iron Horse Trail Bicycle and Pedestrian Overcrossings (CIP 905530 and CIP 5531)
Recommendation: Approve Resolution No. 2022-050

5.2 Packet Pg. 9
Minutes Acceptance: Minutes of Apr 26, 2022 7:00 PM (CONSENT CALENDAR) 3 City Council Meeting – April 26, 2022

5.9 Resolution No. 2022-051 - Accepting Certain Roadway Dedications and Improvements in Subdivision 9299 for Maintenance (Shapell Industries, Inc./Toll Brothers)
Recommendation: Approve Resolution No. 2022-051

5.10 Resolution No. 2022-052 - Authorizing the Mayor to Execute an Agreement with Universal Building Services for Janitorial Services for Facilities in a Total Cumulative Five-Year Amount Not to Exceed $3,494,912
Resolution No. 2022-053 - Authorizing the Mayor to Execute an Agreement with Imperial Maintenance Services, Inc. for Janitorial Services for Park Restrooms in a Total Cumulative Five-Year Amount Not to Exceed $581,120 Recommendation: Approve Resolution Nos. 2022-052 and 2022-053

5.11 Resolution No. 2022-054 - Authorizing the Mayor to Execute an Agreement with Color New Co. for Painting Services – Interior and Exterior for a Total Cumulative Five-Year Amount Not to Exceed $300,000
Resolution No. 2022-055 - Authorizing the Mayor to Execute an Agreement with Blackhawk Painting, Inc. for Painting Services – Interior and Exterior for a Total Cumulative Five-Year Amount Not to Exceed $300,000
Resolution No. 2022-056 - Authorizing the Mayor to Execute an Agreement with California Custom Painting for Painting Services – Interior and Exterior for a Total Cumulative Five-Year Amount Not to Exceed $338,000 Recommendation: Approve Resolution Nos. 2022-054, 2022-055, and 2022-056.

6. SPECIAL PRESENTATIONS

6.1 Proclamation declaring April 2022 as National Donate Life Month. Presentation by Mayor Hudson to Donor Network West CEO and President Janice F. Whaley.

Mayor Hudson presented the proclamation to Ms. Whaley.

6.2 Recognition of San Ramon Government 101 Graduates: Yusuf Abdul-Kareem, Charles Aslinger, Desiree Aslinger, Jim Atkinson, Garry Chaban, Wen Wen Chang, Joe Chouinard, Dinesh Govindarao, Kyle Levy, Sanjeev Mittal, Mike Nelson, Danny Newell, Tracey Nobil, Gerardo Peniche, Anthony Radzanowski, Lisa Radzanowski, Marisol Rubio, Alexandria Rubio-Talavera, Kathi Samec, Pennie Trafton, Vaishnavi Urs, Lalitha Vatturi, Sujan Vatturi, Kathy Williams, and Chico Wu.

Introduction by City Clerk Christina Franco. Presentation by Mayor Hudson City Clerk Christina Franco introduced the graduates of the 13th Government 101 class. Certificates were presented by Mayor Hudson to the graduates.

5.2 Packet Pg. 10
Minutes Acceptance: Minutes of Apr 26, 2022 7:00 PM (CONSENT CALENDAR) 4 City Council Meeting – April 26, 2022

6.3 Proclamation Regarding a Citywide Commitment to Reduce the Use of SingleUse Foodware to Create a Trash-Free San Ramon Public Works Division Manager provided a brief presentation on the item.

6.4 Introduction of Community Development Employee: Lucas Haase, Planning Specialist, by Cindy Yee, Senior Planner
Senior Planner introduced Lucas Haase and presented him with the City pin.

7. DEFERRED CONSENT ITEMS

8. CITY COUNCIL APPOINTMENTS

8.1 Teen Council Appointments
Recommendation: Approve Appointment
Staff report by Parks and Community Services Director Kathi Heimann.

The Mayor open public comment. Public comment received from Call In User. The Mayor closed public comment.

Cm. Perkins' motion to accept the Parks & Community Services Commission’s recommendation of the appointment of 18 applicants included two alternates to serve on the Teen Council with terms expiring July 2023; and accept the ranked waitlist was seconded by Vice Mayor Verose. The motion was approved 5-0-0-0.

RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Sridhar Verose, Vice Mayor
AYES: Hudson, Verose, Armstrong, Perkins, Zafar

9. UNFINISHED BUSINESS
Prior to the item 9.1, Community Development Director Debbie Chamberlain recused herself from the item.

9.1 Public Hearing: Resolution No. 2022-057 - Approving the Westside Specific Plan (WSP) Amendment and Project Initial Study/Mitigated Negative Declaration (IS/MND) (SPA 19-400-001 & IS 19-250-002); and Adoption of Ordinance 514 Amending the Westside Specific Plan (WSP) Development Standards and Zoning Regulations
Recommendation: Staff Recommends that the City Council Receive the Presentation and the Staff Report; Waive the Second Reading and Read by Title Only, Close the Public Testimony Portion of the Hearing; Discuss and Deliberate; and If Appropriate, Adopt the Ordinance and Resolution Approving the WSP Amendment and Project IS/MND.

Staff report by Senior Planner Cindy Yee.

5.2 Packet Pg. 11
Minutes Acceptance: Minutes of Apr 26, 2022 7:00 PM (CONSENT CALENDAR) 5 City Council Meeting – April 26, 2022
Cm. Zafar's motion to open the public hearing was seconded by Vice Mayor Verose. The motion passed 5-0-0-0.

Public comment was received from; Sandeep Dharkas, DB Liu, Brijith Vijayan, Harry Georgiades, Minzhi He, Antony D'Angelus, Andrea Corry, Abram Wilsom, Carol Rowley, Aurooj Gulzar, Greg Carr, Lokesh Shamanna, Iqbal Rashid, San Ramon Resident, Call in User, Deepali Pallath, Iram Centennial Neighbor, Dora Daniel, and Michele.

Public comment cards from those that did not wish to speak on the item and against the item, were received from; Rajesh Shah, Deepalakshmi Dharani, Madhui Shamanna, J.V.

Subbararo Gupta, Ann Skudlark, Esme Georgiades, Vivek Srivastana, Uma Dhakras, Minzhi He
Written public comment was received from Jim Blickenstaff, Dan Omoto, and Annette and Richard Longo.

Cm. Perkins' motion to close the public hearin was seconded by Cm. Zafar. The motion passed 5-0-0-0.

Mayor Hudson asked the applicant, Sohail Siddiqui clarifying questions.

Cm. Perkins' motion to approve Resolution No. 2022-057, approving the Westside Specific Plan (WSP) Amendment and Project Initial Study/Mitigated Negative Declaration (IS/MND) (SPA 19-400-001 & IS 19-250-002); and adoption of Ordinance 514 Amending the Westside Specific Plan (WSP) Development Standards and Zoning Regulations was seconded by Cm. Zafar. The motion passed 5-0-0-0.

RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Sabina Zafar, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Zafar

9.2 Resolution No. 2022-058 - Public Hearing: Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2022/2023 and Repealing Resolution No. 2021-058
Recommendation: Conduct a Public Hearing and Approve Resolution No. 2022- 058
Staff report by City Clerk Christina Franco.

Mayor Hudson's motion to open the public hearing was seconded by Cm. Perkins. The motion passed 5-0-0-0.

Written public comment was received from Jim Blickenstaff.

Cm. Zafar's motion to close the public comment was seconded by Vice Mayor Verose.

The motion passed 5-0-0-0.

5.2 Packet Pg. 12
Minutes Acceptance: Minutes of Apr 26, 2022 7:00 PM (CONSENT CALENDAR) 6 City Council Meeting – April 26, 2022
Cm. Perkins' motion to approve Resolution No. 2022-058, establishing fees and charges for various municipal services for fiscal year 2022/2023 and repealing Resolution No. 2021-058 was seconded by Cm. Zafar. The motion passed 5-0-0-0.

RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Sabina Zafar, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Zafar

10. NEW BUSINESS

10.1 Resolution No. 2022-059 - Authorizing the City Manager to Execute a License Agreement with Smart Outdoor Inc. for Sponsored Trail Signage Services Recommendation: Approve Resolution No. 2022-059
Staff report by Parks and Community Services Program Manager Keith Haase.

The Mayor opened public comment. Public comment was received from Dinesh Govindarao, Call In User, and Marisol Rubio. The Mayor closed the public comment.

Cm. Zafar's motion to adopt Resolution No. 2022-059, authorizing the City Manager to execute a License Agreement with Smart Outdoor Inc. for Sponsored Trail Signage Services was seconded by Cm. Perkins. The motion passed 5-0-0-0.

RESULT: APPROVED [UNANIMOUS]
MOVER: Sabina Zafar, Councilmember
SECONDER: Scott Perkins, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Zafar

10.2 Public Hearing: Introduction of Ordinance (Next in Line) – Amending Title B, Division B7 (Public Peace, Morals and Welfare) by Adding Chapter XVII (Specialized or Military Equipment Use), Section B7-300, to the San Ramon Municipal Code Relating to Military Equipment Funding, Acquisition, and Use Policy
Recommendation: Introduce the Ordinance, Waive the Reading, Open the Public Hearing, Receive Public Testimony, Close the Public Hearing and Set the May 10, 2022 Meeting for Ordinance Adoption.

Staff report by Police Captain Denton Carlson.

Vice Mayor Verose's motion to open the public hearing, introduce the ordinance, waive the reading, and read by title only, Ordinance (Next in Line) - Amending Title B (Regulations), Division B7 (Public Peace, Morals and Welfare) by Adding Chapter XVII (Specialized or Military Equipment Use), Section B7-300, to the San Ramon Municipal Code Relating to Military Equipment Funding, Acquisition, and Use Policy open the public hearing was seconded by Cm. Zafar. The motion passed 5-0-0-0.

5.2 Packet Pg. 13
Minutes Acceptance: Minutes of Apr 26, 2022 7:00 PM (CONSENT CALENDAR) 7 City Council Meeting – April 26, 2022
Public comment was received from Call In User.

Vice Mayor Verose's motion to close the public hearing was seconded by Cm. Zafar. The motion passed 5-0-0-0.

Vice Mayor Verose's motion to Set the ordinance for adoption at the next City Council meeting on May 10, 2022 was seconded by Cm. Zafar. The motion passed 5-0-0-0.

RESULT: APPROVED [UNANIMOUS]
MOVER: Sridhar Verose, Vice Mayor
SECONDER: Sabina Zafar, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Zafar

11. CITY MANAGER COMMENTS

12. PUBLIC COMMENT

13. CITY COUNCIL MEMBERS' AND MAYOR'S COMMENTS
Public comment was received from Call in User 1.

14. ADJOURNMENT
The meeting was adjourned at 10:40 p.m.

5.2 Packet Pg. 14
Minutes Acceptance: Minutes of Apr 26, 2022 7:00 PM (CONSENT CALENDAR)

CITY COUNCIL STAFF REPORT
DATE: May 10, 2022
TO: City Council/City Manager
FROM: Christina Franco, City Clerk
By: Christina Franco, City Clerk
SUBJECT: MINUTE ORDER NO. 2022-012 - Authorizing the Continued Use of Teleconferencing for the Meetings of All City Legislative Bodies for the Next 30 Days, Pursuant to the Provisions of AB 361 and as Adopted by Minute Order No. 2021-005
This item is by title only.

5.3 Packet Pg. 15

CITY COUNCIL STAFF REPORT
DATE: May 10, 2022
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Daniel Chavarria, Senior Civil Engineer
SUBJECT: RESOLUTION NO. 2022-060 - Adopting a List of Projects for FY 2022/23 Funded by Senate Bill 1, the Road Repair and Accountability Act of 2017

EXECUTIVE SUMMARY
As a requirement of Senate Bill 1 (SB-1), the Road Repair and Accountability Act of 2017 (Act), each eligible city shall submit a List of Projects that are proposed to be funded under the Act.

With this Resolution, the City complies with this requirement by providing a List of Projects to be funded by SB-1 in FY 2022/23. No additional funding is being requested.

RECOMMENDED ACTION
Staff recommends approval of this Resolution adopting a List of Projects for FY 2022/23 funded by Senate Bill 1, the Road Repair and Accountability Act of 2017.

BACKGROUND/DISCUSSION
On April 28, 2017, the Governor signed SB-1, the Road Repair and Accountability Act of 2017.

Per the Act, Section 2034(a)(1) of the Streets and Highways Code requires that prior to apportionment of funds, each eligible city shall submit a List of Projects that are proposed to be funded under the Act. This list must be submitted annually to the California Transportation Commission (CTC). In 2022, it must be submitted by July 1st. Per the requirements of SB-1, the list must include:
 a project description
 location
 schedule for completion
 estimated useful life
Also, per the Act, the list shall not limit flexible use of funds, provided the use is for eligible projects. Once funds are spent, the City is required to document the actual work completed.

A complete List of Projects for FY 2022/23 funded by Senate Bill 1, the Road Repair and Accountability Act of 2017, is presented in Attachment A. The treatments are based on the following general categories:

5.4 Packet Pg. 16
 Light Maintenance - typically consists of slurry seals, microsurfacing, and associated work
 Heavy Maintenance - same as above, with more extensive digouts, plus thin maintenance overlays
 Light Rehabilitation - thin overlays and thin mill and fill repairs  Heavy Rehabilitation - thick overlays, full depth reclamation, and cold in-place recycling The City’s current average Pavement Condition Index is 78, which reflects an overall good condition. A full presentation of the Five-Year Pavement Repair Plan and funding analysis was presented to the Infrastructure Committee on March 30, 2022.

FISCAL ANALYSIS
There is no direct fiscal impact to the City as a result of this action. According to CaliforniaCityFinance.com, in its estimates as of January 2022, the City will receive $1,911,629 in Road Maintenance and Rehabilitation Account (RMRA) funding in FY 2022/23 from SB-1.

STEPS FOLLOWING APPROVAL
Staff will submit to the California Transportation Commission (CTC) the List of Projects for FY 2022/23 funded by Senate Bill 1, the Road Repair and Accountability Act of 2017. Following completion of the Project, staff will report all actual expenditures.

ATTACHMENT
A: List of Projects for FY 2022/23

5.4 Packet Pg. 17
RESOLUTION NO. 2022-060

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON ADOPTING A LIST OF PROJECTS FOR FY 2022/23 FUNDED BY SENATE BILL 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB-1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017), was passed by the Legislature and signed into law by the Governor on April 28, 2017, in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB-1 includes accountability and transparency provisions that will ensure the residents of the City of San Ramon are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of San Ramon must adopt a List of Projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB-1 by Resolution, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of San Ramon will receive an estimated $1,911,629 in RMRA funding in FY 2022/23 from SB-1; and
WHEREAS, this is the sixth year in which the City of San Ramon is receiving SB-1 funding and will enable the City to continue essential road maintenance and rehabilitation projects; and
WHEREAS, the City of San Ramon used a Pavement Management System to develop the SB-1 List of Projects to ensure revenues are being used on the most high-priority and costeffective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB-1 will help the City of San Ramon maintain and rehabilitate arterial, collector, and residential streets this year and other similar projects into the future; and
WHEREAS, the 2021 California Statewide Local Streets and Roads Needs Assessment found that the City of San Ramon’s streets and roads are in “good” condition, with a current average Pavement Condition Index of 78, and this revenue will help the City maintain the overall quality of our road system.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby adopt the List of Projects proposed to be funded for FY 2022/23 under Senate Bill 1, the Road Repair and Accountability Act of 2017.

5.4 Packet Pg. 18
PASSED, APPROVED AND ADOPTED at the meeting of May 10, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.4 Packet Pg. 19
Street Name From To
ADRIATIC CT AYERS WAY END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7ALBION RD WINDEMERE PKWY 710 FT N OF WINDEMERE PKWY July 2023 December 2023 LIGHT MAINTENANCE 3 - 7 ALBION RD 360 FT EAST OF SILVA WAY HARCOURT WAY July 2023 December 2023 LIGHT MAINTENANCE 3 - 7 ALORA CT DURANGO LN END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7ANDORA LN BOLLINGER CYN RD GALICIA CT July 2023 December 2023 LIGHT MAINTENANCE 3 - 7ANDORA LN GALICIA CT END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15ARAGON LN TWIN CREEKS DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7ARANDA DR BOLLINGER CYN RD MARSH DR July 2023 December 2023 HEAVY MAINTENANCE 7 - 15ARAPAHO CIR MORGAN DR (N) MORGAN DR (S) July 2023 December 2023 HEAVY MAINTENANCE 7 - 15 ARAPAHO CT MORGAN DR END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15 ARENAS CT SANTANDER DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7ASCENSION DR BOLLINGER CYN RD PALMIRA PL July 2023 December 2023 LIGHT MAINTENANCE 3 - 7ASCENSION DR PALMIRA PL CAMINO DE JUGAR July 2023 December 2023 LIGHT MAINTENANCE 3 - 7ASHBROOK LN ALBION RD SILVA WAY July 2023 December 2023 LIGHT MAINTENANCE 3 - 7ASHBROOK LN SILVA WAY VERITAS WAY July 2023 December 2023 LIGHT MAINTENANCE 3 - 7AVALON CT LONGLEAF CIR END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15 AVALON WAY LONGLEAF CIR (N) LONGLEAF CIR (S) July 2023 December 2023 HEAVY MAINTENANCE 7 - 15 AYAMONTE CT SANTANDER DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7AYERS WAY VERITAS CT SILVA WAY July 2023 December 2023 HEAVY MAINTENANCE 7 - 15 BAGADO CT ASCENSION DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7BARRANCA CT ASCENSION DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7BELEM CT ASCENSION DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7BELLO CT BOLLINGER CYN RD END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7BETHANY RD WINDEMERE PKWY (N) WINDEMERE PKWY (S) July 2023 December 2023 HEAVY MAINTENANCE 7 - 15BOLLINGER CYN RD (NB) - BOLLNB ANDORA LN NORRIS CANYON RD July 2023 December 2023 LIGHT MAINTENANCE 3 - 7 BOLLINGER CYN RD (NB) - BOLLNB NORRIS CANYON RD ASCENSION DR July 2023 December 2023 LIGHT MAINTENANCE 3 - 7BOLLINGER CYN RD (NB) - BOLLNB ASCENSION DR CREEKSIDE DR July 2023 December 2023 LIGHT MAINTENANCE 3 - 7BOLLINGER CYN RD (NB) - BOLLNB CREEKSIDE DR CROW CANYON RD July 2023 December 2023 LIGHT MAINTENANCE 3 - 7BOLLINGER CYN RD (SB) COBBLESTONE DR ASCENSION DR July 2023 December 2023 HEAVY MAINTENANCE 7 - 15BOLLINGER CYN RD (SB) - BOLLSB CROW CANYON RD COBBLESTONE DR July 2023 December 2023 LIGHT MAINTENANCE 3 - 7BOLLINGER CYN RD (SB) - BOLLSB ASCENSION DR NORRIS CANYON RD July 2023 December 2023 LIGHT MAINTENANCE 3 - 7BOLLINGER CYN RD (SB) - BOLLSB NORRIS CANYON RD MORGAN DR July 2023 December 2023 HEAVY MAINTENANCE 7 - 15BOLLINGER CYN RD (SB) - BOLLSB MORGAN DR SR VALLEY BLVD July 2023 December 2023 LIGHT MAINTENANCE 3 - 7BOLLINGER CYN RD (WB) - BOLLWB SR VALLEY BLVD ANDORA LN July 2023 December 2023 LIGHT MAINTENANCE 3 - 7BOWEN CT WATERVALE WAY S END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7BRONCO CT CORRAL CIR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7BURGOS CT SANTANDER DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7CAMINO DE JUGAR BOLLINGER CYN RD END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7CAMINO VENADILLO CAMINO DE JUGAR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7CANTAS PL - CANTAS LORETO DR END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15CARDONA CIR TALAVERA DR (S) TALAVERA DR (N) July 2023 December 2023 LIGHT MAINTENANCE 3 - 7CARTAGENA LN ARAGON LN NORRIS CANYON RD July 2023 December 2023 LIGHT MAINTENANCE 3 - 7CASTLETON CT SR VALLEY BLVD END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7CHEROKEE CT ARAPAHO CIR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7COLMA CT SANTANDER DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7CONDADO CT SANTANDER DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7 CORRAL CIR PADDOCK DR (E) PADDOCK DR (W) July 2023 December 2023 LIGHT MAINTENANCE 3 - 7CUENCA CT SANTANDER DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7CUENCA DR SANTANDER DR WESTVALE CT July 2023 December 2023 LIGHT MAINTENANCE 3 - 7CUENCA DR WESTVALE CT CASTLETON CT July 2023 December 2023 LIGHT MAINTENANCE 3 - 7CULLENS CT WATERVALE WAY N END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7DAVALOS CT SANTANDER DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7DERBY CT WILDHORSE DR END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15DERBY DR WILDHORSE DR GAIT CT July 2023 December 2023 LIGHT REHABILITATION 10 - 20DERBY DR GAIT CT MORGAN DR July 2023 December 2023 LIGHT REHABILITATION 10 - 20DOGIE CT PADDOCK DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7DOUGHERTY RD (NB) CITY LIMIT (S) OLD RANCH RD July 2023 December 2023 HEAVY MAINTENANCE 7 - 15DOUGHERTY RD (SB) OLD RANCH RD CITY LIMIT (S) July 2023 December 2023 HEAVY MAINTENANCE 7 - 15DROMANA CT HARCOURT WAY END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7DURANGO LN TWIN CREEKS DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7DURLINGTON CT WATERVALE WAY N END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7 1 Pavement Management 2023 Project - CIP 000008
Description: This project provides for street rehabilitation work in accordance with the City Pavement Management Program. Based on long-range projections, each street is programmed for necessary rehabilitation. Street rehabilitation work may include slurry seal/microsurfacing, asphalt overlays, street reconstruction, and other similar treatments.

LIST OF PROJECTS FOR FISCAL YEAR 2022/2023
FUNDED BY SENATE BILL 1 (SB-1): THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 No. Project Name
Location Anticipated
Month/Year
Completion
Estimated Treatment
Estimated Useful
Life after
Treatment
Anticipated Month/Year
Start of Construction

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5.4.a
Packet Pg. 20
Attachment: A: List of Projects for FY 2022/23 (2022-060 : SB-1 List of Streets) Street Name From To
LIST OF PROJECTS FOR FISCAL YEAR 2022/2023
FUNDED BY SENATE BILL 1 (SB-1): THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 No. Project Name
Location Anticipated
Month/Year
Completion
Estimated Treatment
Estimated Useful
Life after
Treatment
Anticipated Month/Year
Start of Construction
ENSENADA DR - ENSENA ALCOSTA BLVD GRANADA DR July 2023 December 2023 HEAVY MAINTENANCE 7 - 15ENSENADA DR - ENSENA GRANADA DR MANGOS DR July 2023 December 2023 HEAVY MAINTENANCE 7 - 15FERROL CT SANTANDER DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7FIELDVIEW TERR BOLLINGER CYN RD END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7GAIT CT DERBY DR END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15GALICIA CT ANDORA CT END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7GALISTEO CT MARSH DR END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15GAUCHO CT DURANGO LN END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7GREYLYN DR SHAVANO WAY GREYLYN DR July 2023 December 2023 LIGHT MAINTENANCE 3 - 7GUAYMAS CT MARSH DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7HARCOURT WAY WINDEMERE PKWY S BELLINGHAM WAY July 2023 December 2023 HEAVY MAINTENANCE 7 - 15HARCOURT WAY S BELLINGHAM WAY BOLLINGER CYN RD July 2023 December 2023 HEAVY MAINTENANCE 7 - 15HOPI CT ARAPAHO CIR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7JASPER HILL CT JASPER HILL DR END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15 JASPER HILL DR HARCOURT WAY PEMBERTON DR July 2023 December 2023 HEAVY MAINTENANCE 7 - 15 KARINA CT N END S END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7KELLYBROOK WAY HARCOURT WAY END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15KENWICK DR KELLYBROOK WAY KIRKSTONE CT July 2023 December 2023 HEAVY MAINTENANCE 7 - 15KIRKSTONE CT N END S END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15LADERA CORTE CAMINO DE JUGAR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7LANGHORNE DR JASPER HILL DR PEMBERTON DR July 2023 December 2023 HEAVY MAINTENANCE 7 - 15 LANGTON CT LANGTON DR END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15LANGTON DR KELLYBROOK WAY LANGTON CT July 2023 December 2023 HEAVY MAINTENANCE 7 - 15LAREDO CT DURANGO LN END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7LASSO CIR PADDOCK DR WILDHORSE DR July 2023 December 2023 LIGHT MAINTENANCE 3 - 7LATERA CT LANGTON DR END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15LONGLEAF CIR WINDEMERE PKWY (N) WINDEMERE PKWY (S) July 2023 December 2023 HEAVY MAINTENANCE 7 - 15LORCA CT CARDONA CIR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7LORETO DR - LORETO SANTA ROSA AVE (N) SANTA ROSA AVE (S) July 2023 December 2023 LIGHT MAINTENANCE 3 - 7MACEDON CT TAMBURLAINE DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7MADRID PL - MADRID ENSENADA DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7MALAGA CT TOLTEC CIR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7MANACOR CT ARANDA DR END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15MARE LN MORGAN DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7MARICAIBO PL CAMINO DE JUGAR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7MARSH DR NORRIS CANYON RD ARANDA DR July 2023 December 2023 LIGHT MAINTENANCE 3 - 7MARSH DR ARANDA DR BOLLINGER CYN RD July 2023 December 2023 HEAVY MAINTENANCE 7 - 15MESA VISTA CT SANTANDER DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7MESA VISTA DR MARSH DR SANTANDER DR July 2023 December 2023 LIGHT MAINTENANCE 3 - 7MESQUITE LN SAGE CIR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7MIDDLEBROOKE WAY SILVA WAY SANDALFORD WAY July 2023 December 2023 HEAVY MAINTENANCE 7 - 15MINTARO CT VERITAS WAY END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7MOLINA CT SANTANDER DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7MONASTERIO CT SANTANDER DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7MURINDO PL CAMINO VENADILLO END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7PADDOCK DR BOLLINGER CYN RD END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7PALAMOS CT SANTANDER DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7PALMIRA CT PALMIRA PL END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7PALMIRA PL ASCENSION DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7PAMPLONA CT VALDIVIA CIR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7PEMBERTON DR HARCOURT WAY JASPER HILL DR July 2023 December 2023 HEAVY MAINTENANCE 7 - 15 PIPERS BROOK CT HARCOURT WAY END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7PONY CT PADDOCK DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7POSADA CT TOLTEC CIR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7RIVENELL WAY SANDALFORD WAY ALBION RD July 2023 December 2023 HEAVY MAINTENANCE 7 - 15RIVERLAND CT HARCOURT WAY END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7ROATAN CT CARDONA CIR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7ROMA PL - ROMAPL SANTA ROSA AVE END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15ROSARIO CT MARSH DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7ROSEMOUNT LN LONGLEAF CIR (N) LONGLEAF CIR (S) July 2023 December 2023 HEAVY MAINTENANCE 7 - 15ROTHBURY WAY HARCOURT WAY END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7 1 Pavement Management 2023 Project - CIP 000008
Description: This project provides for street rehabilitation work in accordance with the City Pavement Management Program. Based on long-range projections, each street is programmed for necessary rehabilitation. Street rehabilitation work may include slurry seal/microsurfacing, asphalt overlays, street reconstruction, and other similar treatments.

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Packet Pg. 21
Attachment: A: List of Projects for FY 2022/23 (2022-060 : SB-1 List of Streets) Street Name From To
LIST OF PROJECTS FOR FISCAL YEAR 2022/2023
FUNDED BY SENATE BILL 1 (SB-1): THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 No. Project Name
Location Anticipated
Month/Year
Completion
Estimated Treatment
Estimated Useful
Life after
Treatment
Anticipated Month/Year
Start of Construction
ROUBAUD CT N END S END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7ROVERTON CT HARCOURT WAY END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7RUTHERGLEN DR ROUBAUD CT RUTHBURY CT July 2023 December 2023 LIGHT MAINTENANCE 3 - 7SABA CT CARDONA CIR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7SAGE CIR DERBY DR MORGAN DR July 2023 December 2023 HEAVY MAINTENANCE 7 - 15SALAMANCA CT TOLTEC CIR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7SANDALFORD WAY SILVA WAY RIVENELL WAY July 2023 December 2023 HEAVY MAINTENANCE 7 - 15SANDALFORD WAY RIVENELL WAY ASHBROOK LN July 2023 December 2023 LIGHT MAINTENANCE 3 - 7SANTA ROSA AVE - SANTRA EL SUYO DR ENSENADA DR July 2023 December 2023 HEAVY MAINTENANCE 7 - 15 SANTANDER DR TALAVERA DR (S) TALAVERA DR (N) July 2023 December 2023 LIGHT MAINTENANCE 3 - 7SCARBORO PL MILLBRIDGE DR END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15SEGOVIA CT ARANDA DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7SENECA LN MORGAN DR END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15SEVILLE PL - SEVILL LORETO DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7SHAVANO WAY VILLAGE PKWY TRIANA WAY July 2023 December 2023 LIGHT MAINTENANCE 3 - 7SHAWNEE CT ARAPAHO CIR END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15 SILK HILL CT TAMBURLAINE DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7SILVA WAY ALBION RD MIDDLEBROOK WAY July 2023 December 2023 LIGHT MAINTENANCE 3 - 7SILVA WAY MIDDLEBROOK WAY WINDEMERE PKWY July 2023 December 2023 LIGHT MAINTENANCE 3 - 7SILVA WAY WINDEMERE PKWY WATERVALE WAY July 2023 December 2023 LIGHT MAINTENANCE 3 - 7SIOUX LN ARAPAHO CIR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7SOUTH BELLINGHAM WAY WINDEMERE PKWY HARTCOURT WAY July 2023 December 2023 HEAVY MAINTENANCE 7 - 15STAGECOACH RD ALCOSTA BLVD CITY LIMIT July 2023 December 2023 LIGHT MAINTENANCE 3 - 7STANFORTH CT HARCOURT WAY END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7TALAVERA DR BOLLINGER CYN RD SR VALLEY BLVD July 2023 December 2023 HEAVY MAINTENANCE 7 - 15 TAMBURLAINE DR HARCOURT WAY MACEDON CT July 2023 December 2023 LIGHT MAINTENANCE 3 - 7TAMWORTH LN BETHANY RD (N) BETHANY RD (S) July 2023 December 2023 LIGHT MAINTENANCE 3 - 7TEWKSBURY CT TEWKSBURY WAY END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7TEWKSBURY WAY HARCOURT WAY END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7TOLLEY CT WATERVALE WAY S END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7TOLTEC CIR MARSH DR (N) MARSH DR (S) July 2023 December 2023 LIGHT MAINTENANCE 3 - 7TOTANA CT ARANDA DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7TREYBURN CR SHAVANO WAY (S) SHAVANO WAY (N) July 2023 December 2023 HEAVY MAINTENANCE 7 - 15 TRIANA WAY VILLAGE PKWY TRIANA WAY July 2023 December 2023 HEAVY MAINTENANCE 7 - 15TUMBLEWEED CT SAGE CIR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7TWIN CREEKS DR NORRIS CANYON RD CASTLETON CT July 2023 December 2023 LIGHT MAINTENANCE 3 - 7TYLERTON CT HARCOURT WAY END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7VALDIVIA CIR TALAVERA DR (S) TALAVERA DR (N) July 2023 December 2023 LIGHT MAINTENANCE 3 - 7VERITAS CT AYERS WAY END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7VERITAS WAY WINDEMERE PKWY AYERS WAY July 2023 December 2023 LIGHT MAINTENANCE 3 - 7VIA CORDOBA ASCENSION DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7VINDARA LN SILVA WAY MIDDLEBROOK WAY July 2023 December 2023 HEAVY MAINTENANCE 7 - 15WATERVALE WAY KARINA CT BETHANY RD (N) July 2023 December 2023 LIGHT MAINTENANCE 3 - 7WATERVALE WAY BETHANY RD (N) BETHANY RD (S) July 2023 December 2023 LIGHT MAINTENANCE 3 - 7WESTVALE CT CUENCA DR END July 2023 December 2023 LIGHT MAINTENANCE 3 - 7WILDHORSE DR MORGAN DR DERBY DR July 2023 December 2023 HEAVY MAINTENANCE 7 - 15WILDHORSE DR DERBY DR PADDOCK DR July 2023 December 2023 HEAVY MAINTENANCE 7 - 15WILTON PL MILLBRIDGE DR END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15 YUCCA CT SAGE CIR END July 2023 December 2023 HEAVY MAINTENANCE 7 - 15 1 Pavement Management 2023 Project - CIP 000008
Description: This project provides for street rehabilitation work in accordance with the City Pavement Management Program. Based on long-range projections, each street is programmed for necessary rehabilitation. Street rehabilitation work may include slurry seal/microsurfacing, asphalt overlays, street reconstruction, and other similar treatments.

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Packet Pg. 22
Attachment: A: List of Projects for FY 2022/23 (2022-060 : SB-1 List of Streets)

CITY COUNCIL STAFF REPORT
DATE: May 10, 2022
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Sandy Martin, Program Manager
SUBJECT: RESOLUTION NO. 2022-061 - Authorizing the Appropriation of $84,625 from General Fund Reserves to the Citywide Parks Amenities Replacement and Improvements Project (CIP 955584), and the Increase of the Project Budget an Additional $84,625 for the Central Park Promenade Lighting Enhancement

EXECUTIVE SUMMARY
The City Hall rotunda lighting reflects holidays and cultural events occurring in and around the City of San Ramon and has become a San Ramon tradition. To add to the impact made by the City Hall rotunda lights, staff provided color coordinated lights in the promenade between City Hall and the San Ramon Community Center (SRCC). Recently, staff was asked to add additional uplighting to the promenade adjacent to City Hall, as well as lighting to the promenade adjacent to the tennis courts on the north side of SRCC. In light of the recent requests, staff searched for any new technology that would create the desired effect; fit the current pencil light fixture; eliminate the need to run additional power; and eliminate the need to trench through the existing turf and tree roots. Staff successfully found fixtures that will not only save staff time, but will provide additional lighting, color options, and technological advances that can be managed using an application on a cellular phone. Staff is requesting an appropriation of $84,625 from the General Fund to the Citywide Parks Amenities Replacement and Improvements Project (CIP 955584) to complete the lighting enhancement project.

RECOMMENDED ACTION
Staff recommends approval of this Resolution authorizing an appropriation of $84,625 from the General Fund Reserves to the Citywide Parks Amenities Replacement and Improvements Project (CIP 955584), and increase the project budget an additional $84,625 for the Central Park Promenade Lighting Enhancement.

BACKGROUND
When City Hall was constructed, staff was asked to find a way to light the rotunda to reflect holidays, as well as cultural and social events that occur in and around the City of San Ramon.

Initially, the rotunda was illuminated with temporary lights until permanent lighting was installed in FY 2019/20 funded by CIP 925515 (Interior Amenities Renovation). Illumination of

5.5 Packet Pg. 23
the rotunda was so well received by the community that staff was asked to bring colored lighting to the promenade between City Hall and the San Ramon Community Center (SRCC). The promenade lighting is original to Central Park and is over 30 years old. The age of the light fixtures made it difficult to locate any lamps that would enhance lighting the promenade. Public Works and Parks and Community Services staff worked together and determined that theatrical gel inserts could be used inside the light lenses to create the multi-colored lighting effects. This process of inserting gels into each light lens is very time-consuming effort. It has also resulted in a few broken lenses since they are brittle due to age and exposure to the elements. This method has worked, but is not ideal and limits display options.

DISCUSSION
In December 2021, staff received a request to research options to add uplighting, or twinkle lights, in the trees along both promenades at Central Park, between City Hall and SRCC and adjacent to the tennis courts. Staff began looking into available options for the promenade between City Hall and SRCC and found that the power in the area was not adequate to accommodate additional lighting. Providing the necessary power would require trenching from a power source to the promenade and then trenching in between the trees. Staff continued their research efforts and found new low voltage lighting options from Alliance Outdoor Lighting (Alliance) that would not only alleviate the need to use gels in the pencil lights, but provide uplighting without the need to run additional power to the area.

Staff requested an onsite meeting with Alliance to discuss options and view the available product line. Alliance presented several low voltage fixtures that would meet the City’s needs and lighting goals. On the evening of March 8, 2022, Alliance met with Public Works staff and the City Manager at Central Park to demonstrate how effective the lighting display would be. A few changes were made on-site to achieve the desired effect, but the overall appearance of the lighting display will provide a very festive effect. Each pencil light will receive a new top lamp along with three uplights at the top of the pole. The uplights will cast light to both the trees on either side of the pencil light, as well as the trees across the pathway. The lighting demonstration was successful, and staff was asked to determine if a similar solution would work for the promenade adjacent to the tennis courts and the pencil lights in front of SRCC. Staff and Alliance determined that a similar solution would work on the remaining pencil lights. All of the light fixtures will have the ability to change color, both statically and in a pattern and will be controlled from an application on a cellular phone. A map of the lighting locations can be found in Attachment B. Both phases shown on the attachment will be completed at the same time with the approval of this appropriation.

The work necessary to alter the pencil lights to accommodate the new top lamp and the additional fixtures is time-intensive. As a result, staff obtained a quote from the City’s electrical contractor, T. Marshall Associates (T. Marshall), to purchase and install all of the fixtures for the amount of $70,521, described in more detail in the Fiscal Analysis Section.

5.5 Packet Pg. 24

FISCAL ANALYSIS
The FY 2021/22 Capital Budget authorized a total Budget of $529,593 for Citywide Parks Amenities Replacement and Improvements Project (CIP 955584). This includes all approved adjustments at FY 2021/22 Mid-Year and the appropriation for the Central Park Sports Field Lighting Repair project. CIP 955584 is funded by the Infrastructure Maintenance Fund in the amount of $200,000, the Park Development Fund in the amount of $164,593 and the General Fund in the amount of $165,000. The additional appropriation from the General Fund in the amount of $84,625 will increase the FY 2021/22 authorized CIP 955584 Project Budget to $614,218.

It is anticipated that there will be General Fund savings in various department operating budgets, including the City Manager’s contingency budget and the Public Works budget. Therefore, this request should have minimal impact on the General Fund reserves.

The proposed work is for a total of $70,521 plus a contingency of approximately 20% for a total installation cost of $84,625. The City currently has a contract with T. Marshall (C2021-053) for on-call electrical repairs for a total cumulative five-year amount not to exceed $500,000. To date, the City has expended $224,000 of the contract total including the $165,000 for the completion of the Sports Field Lighting Repair project. There is sufficient balance within the contract limit to complete this project.

STEPS FOLLOWING APPROVAL
Staff will request a Purchase Order for T. Marshall and issue a Notice to Proceed to schedule the installation work. Staff will monitor and inspect all work through completion of the project.

ATTACHMENT
A: Map of Lighting Locations

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RESOLUTION NO. 2022-061

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING THE APPROPRIATION OF $84,625 FROM GENERAL FUND

RESERVES TO THE CITYWIDE PARKS AMENITIES REPLACEMENT AND IMPROVEMENTS PROJECT (CIP 955584), AND THE INCREASE OF THE PROJECT BUDGET AN ADDITIONAL $84,625 FOR THE CENTRAL PARK PROMENADE

LIGHTING ENHANCEMENT
WHEREAS, the lighting of the City Hall rotunda has become a tradition to honor holidays, special events and cultural events in, and around, the City of San Ramon; and WHEREAS, theater gels have been applied to the pencil lights along the adjacent promenade in Central Park to unify the park with City Hall; and WHEREAS, additional lighting has been requested to add to the overall illumination of Central Park to promote a sense of community; and
WHEREAS, the power to install additional traditional lighting is cost-prohibitive due to the Park’s age; and
WHEREAS, staff found a new low voltage lighting option that would illuminate the Central Park Promenades and the pencil lights in front of the San Ramon Community Center; and
WHEREAS, the City would require the expertise of an electrical contractor to complete the installation; and
WHEREAS, the City entered into Contract C2021-053 with T. Marshall Associates for on-call electrical services; and
WHEREAS, T. Marshall Associates has provided the City with a quote to complete the installation; and
WHEREAS, the Citywide Parks Amenities Replacement and Improvements Project CIP 955584 has a current authorized Project Budget of $529,593 and does not have sufficient funds to complete this work; and
WHEREAS, the appropriation of $84,625 from General Fund to CIP 955584 is needed to complete this work.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon authorizes the appropriation of $84,625 from General Fund to the Citywide Parks Amenities Replacement and Improvements Project (CIP 955584), and the increase of the Project Budget an additional $84,625 for the Central Park Promenade Lighting Enhancement.

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PASSED, APPROVED AND ADOPTED at the meeting of May 10, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

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5.5.a
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Attachment: A: Map of Lighting Locations (2022-061 : Central Park Promenade Lighting)

CITY COUNCIL STAFF REPORT
DATE: May 10, 2022
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Sean Anderson, Program Manager
SUBJECT: RESOLUTION NO. 2022-062 - Approving the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2022/23, Adopting a Resolution of Intention to Levy and Collect Assessments for FY 2022/23, and Setting a Public Hearing for June 14, 2022

EXECUTIVE SUMMARY
The Landscaping & Lighting District No. 1984-1 Engineer’s Report for FY 2022/23 includes minor changes from the previous year. Staff is proposing assessment cap increases of 2% for Zones 1, 2, and 19 in accordance with voter-approved methodology. Staff is proposing increases to the levied assessments for Special Zone 8 to cover increasing costs. In addition, staff is proposing decreases to the levied assessments for Special Zones 3, 5, 9, 10, 15, 18, and 19 for FY 2022/2023. Staff will conduct outreach to residents of Special Zones 4 and 6 to discuss service levels and possible rate increases. Staff will conduct outreach to Special Zone 8 prior to the recommended assessment increase for FY 2022/23. Planned improvements to each of the zones are discussed. The Public Hearing is set for June 14, 2022.

RECOMMENDED ACTION
Staff recommends the City Council adopt this Resolution approving the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2022/23, adopting a Resolution of Intention to levy and collect assessments for FY 2022/23, and setting a Public Hearing for June 14, 2022.

BACKGROUND/DISCUSSION
Landscaping & Lighting District No. 1984-1 (District) was formed in 1984 and has been reestablished each year according to the Landscaping and Lighting Act of 1972 (Act). This District includes two (2) Citywide Zones and 17 Special Zones. Property owners within each Zone pay an annual assessment to fund the maintenance of public landscaping and street lighting within that Zone. Such maintenance is performed through a combination of City staff and contractors.

The first step necessary to re-establish the District for FY 2022/23 was completed on March 22, 2022 when the City Council approved Resolution No. 2022-038 describing new improvements and ordering the District Engineer to prepare and file the Engineer’s Report for FY 2022/23. The FY 2022/23 Engineer’s Report (Attachment A) is outlined by the Act as the second step

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necessary to re-establish the District. The final step required by the Act is to conduct a Public Hearing and adopt a Resolution confirming the diagram and assessments and levying the assessments for FY 2022/23. This allows staff to prepare the database of parcels and the corresponding assessments to be included on the property tax roll, which must be submitted to the Contra Costa County Assessor’s Office by August 10, 2022.

The purpose of the Engineer’s Report is to provide a detailed description and an estimation of revenues and expenditures for each Zone in the District. The FY 2022/23 Engineer’s Report includes a diagram defining Zone boundaries, actual revenues and expenditures for FY 2020/21, budgeted revenues and expenditures for FY 2021/22, projected revenues and expenditures for FY 2021/22, and the proposed budget for FY 2022/23. Details on capital improvement projects and projections are presented in the City’s Capital Improvement Program annual report.

Recommended FY 2022/23 CPI Increase for Citywide Zones 1 and 2 Assessments Zone 1 includes all City-owned street lighting throughout San Ramon except those properties located in the Dougherty Valley area of San Ramon. Zone 2 includes all public landscaping located throughout the City except those properties located within the Dougherty Valley and Bishop Ranch. Dougherty Valley is not in Zones 1 and 2 because costs for Dougherty Valley landscaping and street lighting are covered by the County Service Area M-29 Assessment (CSA). Bishop Ranch is not included in Zone 2 because of the Bishop Ranch Annexation Agreement, which states that Sunset Development directly pays for and maintains all public roadside landscaping costs within Bishop Ranch.

In spring of 2006, property owners approved a ballot, which allows for an annual adjustment in the maximum assessment rates for the two Citywide zones: Citywide Lighting (Zone 1) and Citywide Landscaping (Zone 2), based on the Consumer Price Index - All Urban Consumers for the San Francisco/Oakland/San Jose area (CPI), not to exceed +2%. Since then, the Zone 1 and 2 maximum assessment rates have been raised by the allowable CPI and are currently at the maximum allowable rates for each Zone as voted by property owners.

The February 2022 CPI increase was 5.4%. Staff is recommending that the FY 2022/23 maximum rates for Zones 1 and 2 be increased by the allowable CPI. The proposed FY 2022/23 budget and Engineer’s Report assume that the maximum assessment rate will be approved. The maximum allowable increase is 2% or $0.66 per unit per year for Zone 1 and $1.44 for Zone 2 for a combined increase of $2.10. The FY 2022/23 proposed maximum rate for Zone 1 and Zone 2 combined is $107.15.

Special Zones (Zones 3 through 19)
Property owners located within each of the 17 Special Zones pay a Special Zone Assessment in addition to the assessments for the two Citywide Zones. Revenues from a Special Zone Assessment are used to maintain public landscaping that is deemed to be of special benefit to the properties within that Special Zone. Typically, that includes the public landscaping (trees, turf, mulch, and groundcover) within and along the perimeter of the Zone, and other special amenities such as fountains and decorative lights within the interior of the neighborhood (Zone).

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The cost for arterial roadside landscaping directly adjacent to, or associated with, a Special Zone is funded partially by Citywide Landscaping Zone 2 (30%) and partially through the adjacent Special Assessment Zone (70%). Citywide Landscaping Zone 2 funds 100% of the landscaping in arterial center medians.

The current maximum rates for Zones 3, 4, and 6 through 12 were set through a mailed ballot election in May 1997. The maximum rate for Zone 5 was set through a special ballot election in July 1997. Zones 13 through 19 were created after 1997, and their maximum assessment rates were established through property owner balloting at the time of their creation.

During the formation and balloting process for Zone 18 (Old Ranch Summit) and Zone 19 (Glass House), property owners approved the maximum rate to be increased by up to 2% each year based upon changes in CPI.

Recommended Assessments for Special Zones in FY 2022/23 On April 25, 2022, the Finance Committee reviewed the Reserve Study and staff recommendations for the FY 2022/23 Engineer’s Report, which included proposed upgrades, renovations, and increases/decreases of assessment rates.

1. Citywide Lighting (Zone 1) - Increase the maximum assessment cap by allowable CPI (2%) but levy the existing $30.23 per unit (maximum Zone 1 assessment rate is $33.90).

2. Citywide Landscaping (Zone 2) - Increase the assessment and maximum cap by allowable CPI (2%) for a total of $73.25 per unit per year ($1.44 increase).

3. Canyon Lakes (Zone 3) - Decrease the assessment from $80 to $0 per unit for one year only, a decrease of $80 per unit (maximum Zone 3 assessment rate is $110).

4. Summerwood Loop (Zone 5) - Decrease the assessment from $160 to $100 per unit for one year only, a decrease of $60 per unit (maximum Zone 5 assessment rate is $160).

5. Deerwood (Zone 8) - Increase assessment from $100 to $115 per unit, an increase of $15 per unit (maximum Zone 8 assessment rate is $115).

6. Country View (Zone 9) - Decrease the assessment from $100 to $50 per unit, a decrease of $50 per unit (maximum Zone 9 assessment rate is $100).

7. Old Ranch Estates (Zone 10) - Decrease the assessment from $320 to $300 per unit, a decrease of $20 per unit (maximum Zone 10 assessment rate is $380).

8. Circle E (Zone 15) - Decrease the assessment from $250 to $200 per unit, a decrease of $50 per unit (maximum Zone 15 assessment rate is $300).

9. Old Ranch Summit (Zone 18) - Decrease the assessment from $500 to $350 per unit for one year only, a decrease of $150 per unit (maximum Zone 18 assessment rate is $1858).

10. Glass House (Zone 19) - Increase the maximum assessment cap by allowable CPI (2%) but decrease the assessment rate per unit from $14,656 to $14,000 per year ($656 decrease).

11. Special Zones 1, 4, 6, 7, 11 through 14, 16, and 17 - No change to the assessments.

12. Continue outreach for potential ballot initiatives for Vista San Ramon (Zone 4) and West Branch (Zone 6).

Underfunded Special Zones
The FY 2022/23 Reserve Study identifies that the following five (5) Special Zones are estimated

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to have negative fund balances within the next 10 years, unless service levels are reduced or property owners approve increases to their assessments. All five (5) Special Zones are at their maximum assessment rate:

Special Zone Projected Negative Balance Year
Zone 4 - Vista San Ramon FY 2024/25
Zone 6 - West Branch FY 2023/24
Zone 7 - Bent Creek FY 2027/28
Zone 8 - Deerwood FY 2029/30
Zone 12 - El Nido FY 2029/30
Routine maintenance currently results in an annual operating deficiency for Vista San Ramon, West Branch, Bent Creek, Deerwood, and El Nido. Operating deficits are anticipated for these zones within the next 10 years. West Branch continues to fund significant fountain repairs and landscape renovations, which contribute to the deficit now and in future years.

Other contributing factors increasing costs for all Special Zones are: the renovation of aging landscaping; replacement of irrigation components; and water rate increases the City has experienced over the past several years. Although the City has reduced water usage, EBMUD water rates continue to increase.

Public Outreach in FY 2022/23 - Potential Ballot Initiatives The FY 2022/23 Reserve Study shows, at current assessment rates, none of the Special Zones would achieve a negative fund balance in FY 2022/23. In addition, to date, staff has not received any complaints about the landscaping in the underfunded Special Zones that could not be resolved within current budgets. However, as mentioned above, two Special Zones (4 and 6) are projected to have negative fund balances. Vista San Ramon (Special Zone 4) as soon as FY 2024/25 and West Branch (Special Zone 6) as soon as FY 2023/24.

Vista San Ramon (Special Zone 4)
Staff has been in contact and working closely over the past few years with the HOA representing Zone 4. Many of the landscape and irrigation improvements recommended by the HOA have been completed during this time. The HOA and residents continue to express interest in further landscape improvements; however, the Zone is small in size and the fund balance is such that an unexpected repair could deplete the reserves. Therefore, staff is planning to continue communications with the HOA and residents in an effort to prepare for a possible assessment increase.

West Branch (Special Zone 6)
Public outreach to Zone 6 has begun in order to describe pending Zone expenditures related to fountain maintenance/repair and landscape enhancement projects. Residents will be informed as early as possible about on-going maintenance and funding issues as shown in the Reserve Study in order to prepare for a possible Zone increase. Recent work in Zone 6 included notable

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landscaping improvements, soundwall repairs, and preventative maintenance to fountains.

Planned work includes additional irrigation repairs and declining plant material replacement, as well as replacement of fountain components such as tablet feeders and display pumps and motors.

In addition, in March 2022, a valve failed in the equipment vault of the Step Fountain and the equipment vault flooded. The motor and other electrical components were damaged and need to be replaced. As described below under Capital Improvement Projects, the replacement cost for these components is expected to be approximately $110,000. Staff had already been planning for additional expensive renovations to the fountain which, together with the high cost of maintenance, low reserve balance in the zone, high water usage and on-going drought conditions had raised the question of repurposing the fountain. Alternatively, pending feedback from the Finance Committee, rather than commit these funds now to fountain repair, they may be used for maintenance activities related to the Reflections Fountain, for development of alternatives to the current Step Fountain and/or evaluation of funding alternatives for repair of the fountain in its current configuration. These may be subject to further discussion with the Finance Committee later in the year as analysis and outreach progresses.

Capital Improvement Program (CIPs)
Capital Improvement Program (CIPs) are projects identified as new construction, replacement, and/or renovation of infrastructure within each zone that is over and above annual operating expenses. Attached (Attachment B) is the current five -year forecast for CIPs within the zones.

Following is the list of proposed zone specific CIPs. Amounts shown represent the funding requests for FY 2022/23. The allocations from each zone to the respective CIPs as indicated below are from the current fiscal year. The funds are to be expended on improvements with the next five years except as noted.

CIP 300001 - Citywide Lighting Zone Improvements - Zone 1- $48,000 FY 2022/23 work includes traffic signal pole painting for five to ten signalized intersections per year. Street light poles and signalized intersections are scheduled over several years in order to perform work on a predetermined cycle.

CIP 300021 - Citywide Lighting Zone Improvements - Zone 1 -$75,000 Relamping work for FY 2022/23 includes replacement of streetlight components. Replacement will be done on a recurring basis, as needed, and is budgeted to occur over ten years.

CIP 905530- Iron Horse Trail Overcrossing - Zone 1 - $100,000 It is anticipated that the Iron Horse Trail Bollinger Canyon Road Pedestrian and Bicycle Overcrossing will include substantial safety lighting improvements both on the bridge and on its approaches. Final plans have been completed and work is anticipated to be completed by December 2025.

CIP 300002 - Citywide Landscaping Zone Improvements - Zone 2 - $72,000

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Work for FY 2022/23 includes removal/replacement of declining trees, mulch installation, landscape and irrigation renovations in various locations.

CIP 300003 - Canyon Lakes Zone Improvements - Zone 3 - $50,000 Work for FY 2022/23 includes removal/replacement of declining trees, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300004 - Vista San Ramon Zone Improvements - Zone 4 - $14,000 Work for FY 2022/23 includes adding mulch, to the landscape, in various locations.

CIP 300005 - Summerwood Loop Zone Improvements - Zone 5 - $10,000 Work for FY 2022/23 includes landscape and irrigation renovation in various locations.

Funding for certain improvements is currently being discussed with the City Attorney in response to an ongoing challenge to the Zone 5 assessment calculations. Other improvements in the zone are subject to on-going discussions with the property owners and with the City Attorney’s office and may be subject to further discussion with the Committee or Council in the future.

CIP 300006 - West Branch Zone Improvements - Zone 6 - $110,000 Work for FY 2022/23 includes replacement of motor and electrical components in the Step Fountain equipment vault. Alternatively, pending comment from the Finance Committee, these funds may be used for maintenance activities related to the Reflection Fountain, for developments of alternatives to the current Step Fountain and/or evaluation of funding alternatives for repair of the fountain in its current configuration.

CIP 300007 - Bent Creek Zone Improvements - Zone 7 - $30,000 Work for FY 2022/23 includes replacement of irrigation remote control valves and roadside turf conversion in various locations.

CIP 300008 - Deerwood Zone Improvements - Zone 8 - $0
There are no new improvement projects scheduled for FY 2022/23.

CIP 300009 - Country View Zone Improvements - Zone 9 -
$11,000
Work for FY 2022/23 includes improvements to irrigation controllers and irrigation remote control valves, which is expected to be continue over the next three years.

CIP 300010 - Old Ranch Estates Zone Improvements - Zone 10 - $80,000 Work for FY 2022/23 includes landscape and irrigation renovations in various locations, which are expected to continue over the next three to four years with expenditures of approximately $20,000 per year.

CIP 300011 - Village Parkway Zone Improvements - Zone 11 - $20,000 Work for FY 2022/23 includes replacement of irrigation remote control valves and landscape renovation in various locations with additional work in the next ten years.

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CIP 300012 - El Nido Zone Improvements - Zone 12 - $5,000 Work for FY 2022/23 includes improvements to irrigation controllers that are expected to be completed between FY 2022/23 and FY 2023/24.

CIP 300013 - Crown Ridge Zone Improvements - Zone 13 - $13,000 Work for FY 2022/23 includes landscape and irrigation renovations in various locations.

Improvements to the landscaping and irrigation will continue in FY 2023/24 with additional landscaping renovations on a five-year cycle.

CIP 300014 - Four Oaks Zone Improvements - Zone 14 - $0 There are no new improvement projects scheduled for FY 2022/23 due to high operating costs due to high operating costs.

CIP 300015 - Circle E Zone Improvements - Zone 15 - $3000 Work for FY 2022/23 includes replacement of irrigation remote control valves.

CIP 300016 - Thomas Ranch Zone Improvements - Zone 16 - $0 There are no new improvement projects scheduled for FY 2022/23.

CIP 300017 - Henry Ranch Improvements - Zone 17 - $5,000 Work for FY 2022/23 includes landscape and irrigation renovations in various locations.

CIP 300018 - Old Ranch Summit Zone Improvements - Zone 18 - $0 There are no new improvement projects scheduled for FY 2022/23.

CIP 300019 - Glass House Zone Improvements - Zone 19 - $20,000 Work for FY 2022/23 includes landscape and irrigation
renovations.

New Development
In addition to minor new development projects throughout the City, Landscaping & Lighting District 1984-1 annexed The Preserve (Faria) into Zones 1 and 2 in March of 2018.

Improvements that will be constructed as part of The Preserve and accepted by the City for maintenance, funded by Zones 1 and 2, will consist of new lighting and are described generally in the Faria Preserve Conditions of Approval and on the following Improvement Plans, as accepted by the City:
 Subdivision 9342, The Preserve - Purdue Road, by Gates & Associates  Subdivision 9342, Faria Preserve - Faria Preserve Parkway, Phase 1, by Gates & Associates
 Subdivision 9342, Faria Preserve - Faria Preserve Parkway, Phase 2, by Gates & Associates
 Mainline Extension, Subdivision 9342 - Public Street Lighting, Giacalone Design Services, Inc.

These plans indicate the installation of 40 new streetlights, associated poles, and improvements.

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The number of new units that will be constructed during this Fiscal Year and will become assessable has not yet been determined. In addition, as of the time of preparation of this Report, none of the improvements have been accepted by the City. However, it is anticipated that some improvements will be accepted during FY 2022/23. In order to develop a budget and forecast, the Engineer’s Report includes 79 new units for FY 2022/23 in Zones 1 and 2.

Finance Committee Comments
On May 9, 2022, staff presented the Finance Committee with the Engineer’s Report and an overview of the FY 2022/23 District budget and 10-year financial forecast. Staff reviewed report, budget, and forecast with the Committee and received comments. The Committee recommended forwarding the report to the City Council for acceptance and approval. Any comments from the Committee will be presented to the Council in a verbal report, as needed.

FISCAL ANALYSIS
The following summary of the proposed FY 2022/23 District budget includes the May 9, 2022 recommendations of the Finance Committee:

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FY 2020/21 FY 2021/22 FY 2021/22 FY 2022/23
Actuals Adopted Projected Proposed
Citywide Lighting
Assessment Revenues $ 796,062 $ 820,333 $ 820,333 $ 801,564 Revenues - Other (interest,
rebates, reimbursed expenses,
return funding (4,306) - - -
Assessment Collection Fees 28,322 21,158 21,158 21,317
Operating Expenses 641,290 683,131 771,452 808,904
Improvement Projects 30,000 480,000 480,000 223,000
Reserve Increase (Decrease) 92,144 (363,956) (452,277) (251,657) Reserve Balance $ 1,584,327 $ 1,584,327 $ 1,220,371 $ 1,132,050 Citywide Landscaping
Assessment Revenues $ 1,778,005 $ 1,781,050 $ 1,781,050 $ 1,822,457 Revenues - Other (interest,
rebates, reimbursed expenses,
return funding 29,990 11,409 11,409 11,409
Operating Expenses 1,261,238 1,338,491 1,345,331 1,333,851 Improvement Projects 72,000 107,376 107,376 143,700
Contribution to Special Zones 366,544 338,499 338,499 363,905 Reserve Increase (Decrease) 108,213 8,093 1,253 (7,590) Reserve Balance $ 458,658 $ 458,658 $ 466,751 $ 459,911 Special Assessment Zones
Assessment Revenues $ 1,158,091 $ 1,158,091 $ 1,132,986 $ 1,132,986 Revenues - Other (interest,
rebates, reimbursed expenses,
return funding 6,825 - - -
Operating Expenses 1,315,490 1,315,490 1,485,771 1,517,671 Improvement Projects 151,000 151,000 381,543 381,544
Contribution from Citywide 354,938 354,938 326,661 326,661 The Landscaping & Lighting District No. 1984-1 budget is more fully described in the Engineer’s Report (Attachment A).

FY 2022/23 Landscaping & Lighting District Assessment Rates Adoption of the attached FY 2022/23 Engineer’s Report would result in levying the following assessments for each zone. FY 2021/22 rates are shown for comparison purposes:

ASSESSMENT PER UNIT FACTOR BY SPECIAL ZONE
Zone
Number
Zone Name FY 2022/23
Unit
FY 2021/22
Levied Rate
FY 2022/23
Proposed Rate
FY 2022/23
Estimated
FY 2022/23
Proposed Max

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Factors per Unit per Unit Revenue Rate per Unit
Zone 1 Citywide Street Lighting 26,515.50 $30.23 $30.23 $801,564 $33.90 Zone 2 Citywide Landscaping 24,881.25 $71.81 $73.25 $1,822,457 $73.25 Zone 3 Canyon Lakes 3,011.75 $80.00 $0.00 $0.00 $110.00 Zone 4 Vista San Ramon 161 $180.00 $180.00 $28,980 $180.00 Zone 5 Summerwood Loop 421 $160.00 $100.00 $42,100 $160.00 Zone 6 West Branch 631.75 $380.00 $380.00 $240,065 $380.00 Zone 7 Bent Creek 452 $445.00 $445.00 $201,140 $445.00
Zone 8 Deerwood 639 $100.00 $115.00 $73,485 $115.00
Zone 9 Country View 184 $100.00 $50.00 $9,200 $100.00
Zone 10 Old Ranch Estates 136 $320.00 $300.00 $40,800 $380.00 Zone 11 Village Parkway 241 $70.00 $70.00 $16,870 $110.00 Zone 12 El Nido 158 $95.00 $95.00 $15,010 $125.00
Zone 13 Crown Ridge 104 $730.00 $730.00 $75,920 $1,000.00 Zone 14 Four Oaks 59 $175.00 $175.00 $10,325 $175.00
Zone 15 Circle E 153 $250.00 $200.00 $30,600 $300.00
Zone 16 Thomas Ranch 140 $55.00 $55.00 $7,700 $100.00
Zone 17 Henry Ranch 102 $225.00 $225.00 $22,950 $375.00 Zone 18 Old Ranch Summit 54 $500.00 $350.00 $18,900 $1,858.00 Zone 19* Glass House 3 SR $7,723.76
CH $1,260.42
VV $5,671.91
SR $7,378.00
CH $1,204.00
VV $5,418.00
$14,000 SR $8,004.29 CH
$1,306.20 VV
$5,877.91
TOTAL: $3,472,066
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing The owners of the three Zone 19 parcels were responsible for paying the Zone 1 and Zone 2 assessments prior to the formation of Zone 19. Therefore, these three parcels are included in the Zone 1 and Zone 2 unit factors and revenue estimates above, in addition to the Zone 19 assessment and revenue estimates.

CUMULATIVE ASSESSMENTS
Description Per Unit FY 2021/22 Per Unit FY
2022/23
Per Unit Change
Bishop Ranch Properties (Zone 1 only) $30.23 $30.23 $0.00 Canyon Lakes (Zone 1, Zone 2, Zone 3) $182.04 $103.48 ($78.56) Vista San Ramon (Zone 1, Zone 2, Zone 4) $282.04 $283.48 $1.44 Summerwood Loop (Zone 1, Zone 2, Zone 5) $262.04 $203.48 ($58.56) West Branch (Zone 1, Zone 2, Zone 6) $482.04 $483.48 $1.44 Bent Creek (Zone 1, Zone 2, Zone 7) $547.04 $548.48 $1.44 Deerwood (Zone 1, Zone 2, Zone 8) $202.04 $218.48 $16.44 Country View (Zone 1, Zone 2, Zone 9) $202.04 $153.48 ($48.56) Old Ranch Estates (Zone 1, Zone 2, Zone 10) $422.04 $403.48 ($18.56) Village Parkway (Zone 1, Zone 2, Zone 11) $172.04 $173.48 $1.44 El Nido (Zone 1, Zone 2, Zone 12) $197.04 $198.48 $1.44 Crown Ridge (Zone 1, Zone 2, Zone 13) $832.04 $833.48 $1.44 Four Oaks (Zone 1, Zone 2, Zone 14) $277.04 $278.48 $1.44 Circle E (Zone 1, Zone 2, Zone 15) $352.04 $303.48 ($48.56) Thomas Ranch (Zone 1, Zone 2, Zone 16) $157.04 $158.48 $1.44 Henry Ranch (Zone 1, Zone 2, Zone 17) $327.04 $328.48 $1.44 Old Ranch Summit (Zone 1, Zone 2, Zone 18) $602.04 $453.48 ($148.56) Glass House (Zone 19)* SR $7,723.76 CH
$1,260.42 VV
$5,671.91
SR $7,378.00 CH
$1,204.00 VV
$5,418.00
($656.09)

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All Other Areas (Zone 1, Zone 2) $102.04 $103.48 $1.44
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing The Zone 1 and Zone 2 assessments for these parcels are accounted for separately from the Zone 19 assessments. Therefore, no increases for Zone 1 and Zone 2 are showing under Zone 19.

STEPS FOLLOWING APPROVAL

1. Conduct Public Hearing and adopt a Resolution confirming the diagram and assessments and levying the assessments for FY 2022/23 - June 14, 2022

2. File the final Engineer’s Report, together with the assessment roll and the assessment diagram, with the Contra Costa County Assessor by August 10, 2022

ATTACHMENT
A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1

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RESOLUTION NO. 2022-062

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON APPROVING THE LANDSCAPING & LIGHTING DISTRICT NO. 1984-1 ENGINEER'S REPORT FOR FY 2022/23, ADOPTING A RESOLUTION OF INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FY 2022/23, AND SETTING A PUBLIC HEARING FOR JUNE 14, 2022
WHEREAS, on March 22, 2022, the City Council of the City of San Ramon adopted Resolution No. 2022-038 describing new improvements for Landscaping & Lighting District No.1984-1 (District) and ordering the District Engineer to prepare and file an Engineer’s Report for FY 2022/23; and
WHEREAS, the District Engineer has prepared the Engineer’s Report (Report) for FY 2022/23, which contains the full detailed description of the improvements, the boundaries of the Assessment District including the Special Zones therein, and the proposed assessments of assessable properties within the District; and
WHEREAS, the Engineer’s Report includes a description of the proposed improvements and time periods over which they are to be paid for through assessments; and WHEREAS, the District Engineer filed the Report with the Office of the City Clerk; and WHEREAS, on May 10, 2022 the Report was presented to the City Council of the City of San Ramon for review and approval; and
WHEREAS, the assessments proposed in the Engineer’s Report for FY 2022/23 are within the ranges established in compliance with Article XIIID (Proposition 218) of the California Constitution, and therefore do not constitute increased assessments under the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 et seq); and WHEREAS, under authority of Government Code Section 53739, the City Council may levy assessments for FY 2022/23 at any amount which does not exceed the approved range; and WHEREAS, Section 22624 of the Streets and Highways Code requires that the City Council adopt a Resolution of intention to levy and collect assessments within the Assessment District for the fiscal year stated, upon approval of the Engineer’s Report.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon hereby:

1. Approves the FY 2022/23 Engineer’s Report, which includes:
a) maximum assessment rate cap increases by the voter-approved Consumer Price Index (CPI) of 2.0% for Citywide Zones 1 & 2 in the amount of $0.66 per unit per year for Zone 1 and $1.44 per year for Zone 2 to $30.23 and $73.25, respectively;

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b) an assessment decrease for Canyon Lakes (Zone 3) from $80 to $0; c) an assessment decrease for Summerwood Loop (Zone 5) from $160 to $100; d) an assessment increase for Deerwood (Zone 8) from $100 to $115; e) an assessment decrease for Country View (Zone 9) from $100 to $50; f) an assessment decrease for Old Ranch Estates (Zone 10) from $320 to $300; g) an assessment decrease for Circle E (Zone 15) from $250 to $200; h) an assessment decrease for Old Ranch Summit (Zone 18) from $500 to $350; i) an assessment increase to the maximum assessment cap for Glass House (Zone 19) by allowable CPI (2.0%) but decrease the existing $14,656 per unit to $14,000 (maximum Zone 19 assessment rate is $15,188);
j) a description of the maintenance and improvements and time periods over which they shall be paid for through assessments; and

2. Declares its intention to levy and collect assessments within the District for FY 2022/23; and

3. Sets June 14, 2022 as the Public Hearing date for the Landscaping & Lighting District No. 1984-1.

PASSED, APPROVED AND ADOPTED at the meeting of May 10, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
___________________________
Christina Franco, City Clerk

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ATTACHMENT A

ENGINEER'S REPORT
for
LANDSCAPING & LIGHTINGDISTRICTNO.1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2022 - JUNE 30, 2023

CITYOFSAN RAMON
Contra Costa County, California
May 10, 2022

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ENGINEER'S REPORT
for
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2022 - JUNE 30, 2023

TABLE OF CONTENTS
CERTIFICATIONOFFILING…………………………………………………………………......3
I. Introduction……………………………………………………………………………………..5
II. District Purpose and Service Levels………………………………………………………..5 III. Assessment District Diagram…………………………………………………………………...6 IV. Plans and Specifications for Improvements……………………………………………….7 V. District Funding…………………………………………………………………………..10
VI. Assessment Rates…………………………………………………………………………12
VII. Assessment Methodology………………………………………………………………...........13 VIII. Revenues and Expenditures…………………………………………………………….…16 IX. Assessment Roll………………………………………………………………………………..16
Appendices
Appendix A - City of San Ramon City Council Resolution No. 2022-038 Appendix B - Assessment District Diagram
Appendix C - Plans and Specifications for Improvements
Appendix D - Landscaping & Lighting District Guidelines Appendix E - Street Landscaping & Lighting Unit Factors Appendix F - Revenues and Expenditures for Zones 1-19
Appendix G - Summary of Assessments
Appendix H – Reserve Study

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ENGINEER'S REPORT
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1
(Pursuant to the Landscaping & Lighting Act of 1972)

CERTIFICATIONOFFILING
Robin Bartlett, Engineer of Work of Assessment District No. 1984-1, City of San Ramon, Contra Costa County, California, makes this report, as directed by the City Council. The San Ramon Landscaping & Lighting Assessment District No. 1984-1 is intended to provide Landscaping & Lighting improvements within certain incorporated limits of the City and to levy and collect assessments sufficient to pay for those improvements. This report is to re-establish the assessment district and to levy the assessment for fiscal year July 1, 2022 - June 30, 2023.

The improvements which are the subject of this report are briefly described as follows:

The installation of landscaping, public lighting facilities and facilities appurtenant thereto or which are necessary or convenient for their maintenance or servicing, and the maintenance or servicing of the foregoing.

The improvements for FY 2022/23 will include servicing or maintenance, or both, of existing public lighting facilities and certain landscaping, and the installation of new street lights and/or landscaping within the budgeted limits.

The undersigned respectfully submits the enclosed Engineer's Report as directed by the City Council.

Dated: _, 2022 By: _
Robin Bartlett, P.E., District Engineer
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was filed with me on the 10th day of August, 2022.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California

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I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was approved and confirmed by the City Council of the City of San Ramon, California, on the ____ day of _____________, 2022.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was filed with the County Auditor of the County of Contra Costa on the ____ day of _____________, 2022.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California

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ENGINEER’S REPORT
for
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2022 – JUNE 30, 2023
I. INTRODUCTION
The City of San Ramon Landscaping & Lighting District No.1984-1 (District) was formed in 1984 in accordance with the Landscaping and Lighting Act of 1972 (Streets and Highways Code Section 22500 et seq).

The District has been reestablished each year thereafter. On November 5, 1996, California voters approved Proposition 218, entitled the "Right to Vote on Taxes Act," which added Articles XIIIC and XIIID to the California Constitution. Proposition 218 established new procedural requirements for the formation and administration of assessment districts. The City of San Ramon has taken the necessary steps to ensure that Landscaping & Lighting District No. 1984-1 is compliant with Proposition 218.

Per Section 22622 of the Streets and Highways Code, the City Council of the City of San Ramon adopted Resolution 2022-038 on March 22, 2022, which ordered the District Engineer to prepare and file an Engineer’s Report for FY 2022/23 and described new improvements for the District.

Resolution 2022-038 is included as Appendix A.

II. DISTRICT PURPOSE AND SERVICE LEVELS
The Landscaping & Lighting District No.1984-1 (District) provides for the maintenance of street landscaping and lighting. During FY 2004/05 the level of service was revised from FY 2003/04 to remove park maintenance from the District, since park maintenance is solely funded by the City’s General Fund and not by the assessment collected by the District. The District provides services and maintains improvements as follows and as described in subdivision improvement plans, capital improvement plans and prior engineers reports on file with the City:

Street Landscaping and Lighting

1. Provide horticultural care to all improved landscaped areas: mowing of turf areas, edging of turf areas, tree pruning, fertilization, soil aeration, and dethatching of turf areas.

2. Provide a high level of maintenance including: weed abatement, trash and debris pickup along City streets and in improved landscaped areas.

3. Provide weed abatement of all non-landscaped medians and public right-of-way.

4. Replace dead and dying plants and maintain the appearance of landscaped areas.

5. Provide tree pruning service for ongoing maintenance of trees.

6. Maintain exterior of sound walls by replacing Bouquet Canyon stones whenever necessary.

7. Maintain the landscaping and lighting at the San Ramon Transit Center.

8. Provide maintenance and electric service for street lighting.

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9. Quarterly inspection of street lights for outages.

10. Provide safety training and necessary safety equipment and clothing to create a safe working environment.

11. Create renovation projects of existing landscaping and lighting features within the District.

III. ASSESSMENT DISTRICT DIAGRAM
The Assessment District Diagram (Appendix B) delineates the assessment district boundary and the assessment zones. The District is organized into 19 zones: two general maintenance zones (Zones 1 and 2) and 17 special zones (Zones 3 through 19). The District Engineer and Engineer of Work, hereby finds that the properties within each special zone receives approximately equal special benefit from the work and improvements within that special zone. The zones are:

Zone 1 Citywide Lighting (excludes Dougherty Valley)1
Zone 2 Citywide Landscaping (excludes Dougherty Valley and Bishop Ranch)2 Zone 3 Canyon Lakes
Zone 4 Vista San Ramon
Zone 5 Summerwood Loop
Zone 6 West Branch
Zone 7 Bent Creek
Zone 8 Deerwood
Zone 9 Country View
Zone 10 Old Ranch Estates
Zone 11 Village Parkway
Zone 12 El Nido
Zone 13 Crown Ridge
Zone 14 Four Oaks/Stevens
Zone 15 Circle E
Zone 16 Thomas Ranch
Zone 17 HenryRanch
Zone 18 Old Ranch Summit
Zone 19 Glass House
1 Zones 1 & 2 exclude the Dougherty Valley area in accordance with the annexation agreement with the City. The County 29 Service Area M-provides for the landscaping and lighting costs associated with Dougherty Valley. 2 Zone 2 excludes the Bishop Ranch area in accordance with the annexation agreement with the City. The agreement stipulates that Zone 2 landscaping costs will not be levied on Bishop Ranch because Sunset Development maintains Bishop Ranch landscaping at its own expense.

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IV. PLANS AND SPECIFICATIONS FOR IMPROVEMENTS
The description and location of existing and proposed new improvements that are or will be maintained by the District during FY 2022/23 are as follows:

Existing Improvements

1. Zone 1 - Citywide Lighting
Zone 1 improvements consist of various lighting improvements located throughout the City with the exception of the Dougherty Valley area. A listing of street light locations for Zone 1 is on file with the Public Works -Public Services Division.

During Fiscal Years 2011/12 and 2012/13, the City converted high-pressure sodium street lights to a more energy-efficient, light-emitting diode (LED) technology. This conversion was performed in two phases:

Phase 1 converted approximately 600 street lights in the Zone 1 area at a cost of $377,505. This work was possible due to an Energy Efficiency and Conservation Block Grant as a part of the American Recovery and Reinvestment Act of 2009, in the amount of $215,600; PG&E utility rebates in the amount of $63,465; and Zone 1 funding in the amount of $98,440.

Phase 2 converted the remaining approximately 1,000 Zone 1 street lights through funding provided by a General Fund loan and lease agreement with Banc of America Public Capital Corporation. PG&E rebates are being used to repay the General Fund loan and energy savings resulting from the LED conversion are being used to pay the 12-year lease resulting in no net cost to the City for that 12- year period. After the lease period, the City will realize an approximate 50% reduction in costs due to energy savings.

The new technology has not only lowered energy usage and costs, but delivers improved performance and quality of light, resulting in longer product lifespan and has reduced greenhouse gas emissions. In addition, thirty (30) overhead retroreflective signs have been purchased in order to convert illuminated street name signs.

2. Zones 2 through 19 - Citywide Landscaping and Special Zones Zone 2 through 19 improvements are listed in Appendix C. The approximate location of each zone is shown on the Assessment Diagram in Appendix B.

Proposed New Improvements
Proposed new improvements are installed either by the City as capital improvement projects, upgrades paid for through operating budgets, or by developers in accordance with their development conditions of approval. In the latter category, the development Conditions of Approval and the approved Final Map designate those landscaped areas to be maintained by the City. All other landscaped areas remain under private maintenance. In the event that a private

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Property owner(s)/developer(s) want to transfer landscaped maintenance responsibilities for privately maintained areas adjacent to the public right-of-way to the City, such transfers shall conform to the guidelines in Appendix D.

Proposed Upgrades – Capital Improvement Program (CIPs) of FY 2022/2023 Capital Improvement Program (CIPs) are projects identified as new construction, replacement, and/or renovation of infrastructure within each zone that is over and above annual operating expenses. Additional details regarding the projects are provided in Appendix C and the long term financing of the projects is indicated in the Reserve Study in Appendix G.

Following are the proposed new zone specific CIPs. Amounts shown represent the funding requests for FY 2022/23. The allocations from each zone to the respective CIPs as indicated below are from the current fiscal year. The funds are to be expended on improvements with the next five years except as noted.

CIP 300001 – Citywide Lighting Zone Improvements – Zone 1- $48,000 Work for FY 2022/23 includes traffic signal pole painting for five to ten signalized intersections per year. Street light poles and signalized intersections are scheduled over several years in order to perform work on a predetermined cycle.

CIP 300021 – Citywide Lighting Zone Improvements – Zone 1 - $75,000 Relamping work for FY 2022/23 includes replacement of streetlight components. Replacement will be done on a recurring basis, as needed, and is budgeted to occur over ten years.

CIP 905530 – Iron Horse Trail Overcrossing – Zone 1 - $100,000 It is anticipated that the Iron Horse Trail Bollinger Canyon Road Pedestrian and Bicycle Overcrossing will include substantial safety lighting improvements both on the bridge and on its approaches. Final plans are expected by April 2022 and work is anticipated to be completed by December 2025.

CIP 300002 – Citywide Landscaping Zone Improvements – Zone 2 - $72,000 Work for FY 2022/23 includes removal/replacement of declining trees, mulch installation, landscape and irrigation renovations in various locations.

CIP 300003 – Canyon Lakes Zone Improvements – Zone 3 - $50,000 Work for FY 2022/23 includes removal/replacement of declining trees, irrigation remote control valve replacement, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300004 – Vista San Ramon Zone Improvements – Zone 4 - $14,000 Work for FY 2022/23 includes adding mulch, to the landscape, in various locations.

CIP 300005 – Summerwood Loop Zone Improvements – Zone 5 - $10,000 Work for FY 2022/23 includes landscape and irrigation renovation in various locations. Funding for certain improvements is currently being discussed with the City Attorney in response to the ongoing challenge to the Zone 5 assessment calculations. Other improvements in the zone are subject to on-going discussions with the property owners and with the City Attorney’s office and may be subject to further discussion with the Committee or Council in the future.

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CIP 300006 – West Branch Zone Improvements – Zone 6 - $110,000 Work for FY 2022/23 includes replacement of motor and electrical components in the Step Fountain equipment vault. Alternatively, pending comment from the Finance Committee, these funds may be used for maintenance activities related to the Reflection Fountain, for developments of alternatives to the current Step Fountain and/or evaluation of funding alternatives for repair of the fountain in its current configuration.

CIP 300007 – Bent Creek Zone Improvements – Zone 7 - $30,000 Work for FY 2022/23 includes replacement of irrigation remote control valves and roadside turf conversion in various locations.

CIP 300008 – Deerwood Zone Improvements – Zone 8 - $0
There are no new improvement projects scheduled for FY 2022/23.

CIP 300009 – Country View Zone Improvements – Zone 9 - $11,000 Work for FY 2022/23 includes improvements to irrigation controllers and irrigation remote control valves, which is expected to continue over the next three years.

CIP 300010 – Old Ranch Estates Zone Improvements – Zone 10 - $80,000 Work for FY 2022/23 includes landscape and irrigation renovations in various locations, which areexpected to continue over the next four years with expenditures of approximately $20,000 per year.

CIP 300011 – Village Parkway Zone Improvements – Zone 11 - $20,000 Work for FY 2022/23 includes replacement of irrigation remote control valves and landscape renovation in various locations with additional work in the next ten years CIP 300012 – El Nido Zone Improvements – Zone 12 - $5000 Work for FY 2022/23 includes improvements to irrigation controllers that are expected to be completed between FY 2022/23 and FY 2023/24.

CIP 300013 – Crown Ridge Zone Improvements – Zone 13 - $13,000 Work for FY 2022/23 includes landscape and irrigation renovations in various locations.

Improvements to the landscaping and irrigation will continue in FY 2023/24 with additional landscaping renovations on a five-year cycle.

CIP 300014 – Four Oaks Zone Improvements – Zone 14 - $0 There are no new improvement projects scheduled for FY 2022/23.

CIP 300015 – Circle E Zone Improvements – Zone 15 - $3,000 Work for FY 2022/23 includes replacement of irrigation remote control valves.

CIP 300016 – Thomas Ranch Zone Improvements – Zone 16 - $0 There are no new improvement projects scheduled for FY 2022/23.

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CIP 300017 – Henry Ranch Improvements – Zone 17 - $5,000 Work for FY 2022/23 includes landscape and irrigation renovations in various locations.

CIP 300018 – Old Ranch Summit Zone Improvements – Zone 18 - $0 There are no new improvement projects scheduled for FY 2022/23.

CIP 300019 – Glass House Zone Improvements – Zone 19 - $20,000 Work for FY 2022/23 includes landscape and irrigation renovations.

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V. DISTRICT FUNDING
The District is funded through two City wide funding sources and special zones as discussed below:

1. Citywide Zone Assessments (Zones 1 and 2)
The assessment is collected on the property tax rolls from certain property owners within the City of San Ramon. It was confirmed by a majority vote through Measure K during the November 1996 election. Measure K provided for a continuation of an assessment of $53 per single family unit per year for Zones 1 & 2 through June 1998, with an increase to $59 per single family unit per year beginning July 1, 1998, and for each year thereafter.

The Citywide assessment of $59 per unit per year allocated $19 to Citywide street lighting and $40 to Citywide landscaping.

In accordance with Proposition 218, the City conducted a mailed ballot election for the Zone 1 and Zone 2 assessment increase. The election approved the assessment for FY 2006/07 at $79 per unit per year and an annual increase based on the Consumer Price Index (CPI) not to exceed 2%. With the $20 increase, these assessments increased proportionately such that the increase to the street lighting assessment was $6 per unit per year, for a total of $25; and the increase to the landscaping assessment was $14 per unit per year, for a total of $54.

Since then, the Zone 1 and 2 maximum assessment rates have been raised by the allowable CPI and are currently at the maximum allowable rates for each Zone as voted by property owners. The February 2022 CPI increase is 5.2%; therefore, the maximum allowable assessment and maximum assessment rate increase is 2% for FY 2022/23.

There are a total of 34 parcels that are assessed only for Citywide street lighting. These are the parcels within the Bishop Ranch area. Bishop Ranch is responsible for maintaining roadway landscaping at its cost in accordance with the annexation agreement with the City.

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New Developments for FY 2022/23 are detailed below:

In addition to minor new development projects throughout the City, the Landscaping & Lighting District annexed The Preserve (Faria) into Zones 1 and 2 in March of 2018.

Improvements that will be constructed as part of The Preserve and accepted by the City for maintenance, funded by Zones 1 and 2, will consist of new lighting and are described generally in the Faria Preserve Conditions of Approval and on the following Improvement Plans, as accepted by the City:
□ Subdivision 9342, The Preserve – Purdue Road, by Gates & Associates □ Subdivision 9342, Faria Preserve – Faria Preserve Parkway, Phase 1, by Gates & Associates
□ Subdivision 9342, Faria Preserve – Faria Preserve Parkway, Phase 2, by Gates & Associates
□ Mainline Extension, Subdivision 9342 – Public Street Lighting, Giacalone Design Services, Inc.

These plans indicate the installation of 40 new streetlights, associated poles, and improvements.

The number of new units that will be constructed during this Fiscal Year and will become assessable has not yet been determined. In addition, as of the time of preparation of this Report, none of the improvements have been accepted by the City. However, it is anticipated that some improvements will be accepted during FY 2022/23. In order to develop a budget and forecast, the Engineer’s Report includes 79 new units for FY 2022/23 in Zones 1 and 2.

2. Special Zone Assessments (Zones 3 - 19)
The special zone assessments are also collected on the property tax rolls from property owners within each special zone. The funds for each special zone can only be used for the purpose of maintaining or improving the zone from which they are collected. In addition, any funds that are not used in any given year must be carried over to the next year.

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VI. ASSESSMENT RATES
FY 2022/23 Maximum Assessment Rates - Zones 1, 2, 18, and 19 Each zone has a maximum allowed assessment rate. Each year the City may increase or decrease the actual assessment for each zone up to the maximum allowed rate for that zone. The City may choose to assess at less than the maximum rate. Four of the zones in Landscaping & Lighting District No. 1984-1 (Zones 1, 2, 18, and 19) have maximum assessment rates that property owners have approved to increase up to 2% each year for changes in the CPI. The February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers is used.

The February 2022 CPI shows an increase of 5.2% compared to the 1.6% increase over the February 2021 CPI. Therefore, the maximum assessment rates for Zones 1, 2, and 19 have been increased by 2% which was approved by property owners through the ballot process in 2006. There are no maximum assessment rate increases or decreases recommended for Zone 18 in FY 2022/23.

FY 2022/23 Assessments – All Zones
Zones 1 and 2 – Citywide Lighting and Citywide Landscaping • Based on the February 2022 CPI increase noted above, the FY 2022/23 assessment caps for Zones 1 and 2 have been increased by the 2% maximum approved by property owners, or $2.10 per unit per year in total. Due to projected expenses for Zone 1, the assessment to be levied will not be increase and will remain at $30.23 for FY 2022/23. Zone 2 will be increased by $1.44, raising the assessment to be levied to $73.25 for FY 2022/23. The total combined assessment to be levied of $103.48annually.

Zone 3 – Canyon Lakes
• Due to the large reduction in operating costs as a result of the fountain replacement project, the Canyon Lakes has accumulated a large reserve that is greater than what is needed for the anticipated operating expenses and foreseeable capital improvement projects. Therefore, the zone will not be assessed this year.

Assessments are anticipated to resume in FY 2024/25.

Zone 5 – Summerwood Loop
• Due to adequate reserve levels and sufficient funding for anticipated improvements, the assessment for Summerwood Loop can be decreased for year from $160 to $100, a decrease of $60 per unit. The maximum assessment rate for Summerwood Loop is $160 per unit.

Zone 8 – Deerwood
• The assessment for Deerwood has been increased from $100 to $115 annually; an increase of $15 per unit (maximum assessment rate for Deerwood is $115). This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and to cover the cost of bringing forward landscape

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renovation projects.

Zone 9 – Country View
• Due to the accumulation of a substantial reserve, the assessment for Country View has been decreased from $100 to $50 annually for the next year; a decrease of $50 per unit (maximum assessment rate for Country View is $100). This decrease is being implemented while ensuring reserve fund balance is maintained to an appropriate level the assessment is anticipated to be increased back to $90 in FY 2024/25 in anticipated of increased maintenance costs.

Zone 10 – Old Ranch Estates
• The assessment for Old Ranch Estates has been decreased from $320 to $300 annually due to a current large reserve; a decrease of $20 per unit (maximum assessment rate for Old Ranch Estates is $380). This decrease is being implemented while ensuring reserve fund balance is maintained at an appropriate level.

Zone 15 – Circle E
• The assessment for Circle has been decreased from $250 to $200 annually due to a current large reserve; a decrease of $50 per unit (maximum assessment rate for Circle E is $300). This decrease is being implemented while ensuring reserve fund balance is maintained at an appropriate level.

Zone 18 – Old Ranch Summit
• The assessment for Old Ranch Summit has been decreased from $500 to $250 annually due to a current large reserve; a decrease of $250 per unit (maximum assessment rate for Old Ranch Summit is $1858). This decrease is being implemented while ensuring reserve fund balance is maintained at an appropriate level. Old Ranch Summit has a large assessment cap which allows flexibility in planning for improvements.

Zone 19 – Glass House
• The maximum assessment for Glass House has been increased by the 2% maximum to $15,188 annually or $298 per unit per year. Due to projected expenses and adequate budget reserve, the assessment has been decreased from $14,656 to $14,000 for FY 2022/23.

There are no assessment increases or decreases for Special Zones 1, 4, 6,7, 11 through 14, 16, and 17, for FY 2022/23.

VII. ASSESSMENTMETHODOLOGY
Assessments are allocated in accordance with the Benefit Methodology included in Appendix B and the following Assessment Methodology. Within the zones, the assessment is determined by the use of the land, the size of the parcel, and the intensity of use of the parcel. Land use is classified as either (1) residential, (2) industrial, or (3) commercial and institutional. Within these

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use classifications an estimate of benefit is derived by considering the amount of lighting provided, the number of pedestrians generated by the land use, and the enhancement of the security and beauty of the property. The benefits of a single family home provide the base for "unit" (proportion) calculations. In other words, a single family home's unit factor is one (1.0).

The unit factor for other land uses is proportional to the benefit each parcel receives relative to a single family home. Uses that involve more people have higher unit factors, uses that have less frontage have lower unit factors. For example, a condominium's unit factor is 0.75 (because there is less street frontage), while commercial property unit factors range from 4 to 36 (because more people use the property and benefit from the improvements). See Appendix E for the full table of street Landscaping & Lighting unit factors.

Once costs are determined, and each parcel's factors are determined, each zone's costs are divided by the total of that zone's factors to determine the cost per factor. Each parcel's factor is then multiplied by the appropriate zone's factor cost(s) to determine that parcel’s FY 2022/23 assessment.

Special Zone 5 (Summerwood Loop) Assessment Methodology Improvements
See Appendix C for a description of the improvements in Zone 5 Estimated Costs
The estimated costs for maintaining the improvements within Zone 5 and for current and upcoming capital improvements are summarized in the Special Zone 5 Costs Benefit Distribution and Assessment Table given below. The reserves and long-term financing of the zone are summarized Reserve Fund Study, Table 2, attached.

Special and General Benefit
Special benefit has been determined by breaking the landscaped areas into subareas and estimating the special benefit derived to residents in Zone 5 for each subarea and determining the total general and special benefit as a weighted total of each subarea. Benefits include aesthetic benefits, security and safety benefit, landscaped buffers to traffic, shade from nearby trees and benefits to pedestrians and motorists from landscaping and trash removal adjacent to the walking path and travel ways.

These benefits are shared to varying degrees by residents outside of Zone 5 depending on the location of the landscaping improvement relative to residential units outside of the zone, arterial roadways (Alcosta Boulevard) and the Iron Horse Trail. That portion of the benefit attributable to special benefit is considered general benefit or the maintenance responsibility of the Citywide Zone 2.

For locations adjacent to Alcosta Boulevard the majority of the benefit is assumed to be obtained by those residents closest to the improvement and therefore pass it more frequently, and derive benefits from its appearance and buffering effect from the arterial traffic. However, substantial benefit is attributable to passing users of the arterial road. For this reason, the benefits is split to 70% special benefit and 30% benefit attributable to general benefit or the Citywide Zone 2. For all other areas the general benefit can be determined based on:

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1) The proximity (location) of the landscaped improvements to homes within Zone 5 relative to its proximity areas outside of Zone 5.
2) The amount of pedestrian traffic from outside of Zone 5 compared to that within Zone 5 that will pass by or use the landscaped areas.
3) The amount of vehicle traffic from outside of Zone 5 compared to that within Zone 5 that will pass by the landscaped areas.

For each subarea it is assumed that the value of the location relative to its proximity to dwelling units within Zone 5 is worth 50 benefit points. The value to pedestrians is worth up to 25 benefit points and the value to motorists is worth up to 25 benefit points. The general benefit for each subarea is calculated based at the total general benefit is based on the relative size of the landscaped subarea to the total.

The apportionment of benefit from location is based on the relative proximity of the landscaped improvement to assessed dwelling units relative to property that is outside of Zone 5, such that if a landscaped area is on average 10 feet from a home and 90 feet from the edge of the Zone then 10% of the benefit would be attributable to general benefit.

The apportionment of benefit due to pedestrian traffic depends on the area. For areas adjacent Fallview Street the pedestrian traffic is assumed to be approximately proportionate to the number of units within Zone 5 versus those in the adjacent apartment complex. That ratio is 416:421 (apartments: Zone 5 assessment units). Areas adjacent to Summerwood Loop are on the opposite side of the road from the apartments. It is therefore assumed that residents within Zone 5 will use the path twice as often as those outside of Zone 5 and that the overwhelming preponderance of those users will be from the apartments. The general benefit points can therefore be determined using a ratio of 416:(421x2). Areas adjacent to the Iron Horse Trail it is also anticipated that the majority of the pedestrians using the path will be from within Zone 5 and the same benefit ratio as described above is applicable.

The apportionment of benefit to motorists was established by assuming that essentially all vehicle traffic on Fallview Street, Fallen Leaf Circle and Winterside Circle is associated with Zone 5 dwelling units as opposed to passing traffic or traffic associated with the apartments. No benefit points are ascribed general benefit for landscaping areas near to these roads. For areas adjacent to Summerwood Loop the general benefit can be taken to be proportionate to the number of units within Zone 5 versus those in the adjacent apartment complex or 416:421.

The overall distribution of benefit points for the subareas in Zone 5 is summarized below. The total general and special benefit was calculated by totaling the benefit in each area and weighting by the size of the landscaped subareas.

Special Zone 5
General Benefit Points per Category for each Subarea
Benefit
Category
Total Benefit
Points
Summerwood
Loop
Fallview Street Near Iron Horse
Trail
Location 50 11 (22%) 0 22 (44%)
Pedestrian 25 6 (25%) 12.5 (50%) 6 (25%)
Motorist 25 12.5 (50%) 0 0

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The overall distribution of special and general benefit/Zone 2 responsibility is 75.5% special benefit and 24.5% general benefit. The distribution of special benefit and general benefit/Zone 2 responsibility, is indicated on Special Zone 5 Costs, Benefit Distribution and Assessment table above.

Method of Assessment
$ 61,271
minus indrict costs $ (5,946)
$ 10,000
Total Cost $ 65,325
108732 ft^2
$ 0.601
SubArea
Landscaped
Area (ft^2)
General
Benefit or
Citywide (%)
Special
Benefit (%)
General
Benefit Cost
Special
Benefit Cost
1 10391 0.3 0.7 1,873 $ $ 4,370
2 37767 0.245 0.755 5,559 $ $ 17,131
3 5875 0.245 0.755 865 $ $ 2,665
4 0 0.1 0.9 $ - $ -
5 15830 0.125 0.875 1,189 $ $ 8,322
6 38869 0.28 0.72 6,539 $ $ 16,813
Total 108732 24.53% 75.47% 16,024 $ $ 49,301
2022-2023 Capital Costs
Operating and Capital Costs
2022-2023 Operating Cost
Total Landscaped Area
Cost per Square foot
Consultants $ -
Tax Roll Fee $ 369.76
Overhead and Administration $ 5,946.00
Administration Staffing $ -
Total $ 6,315.76
Administration Cost
$ 65,325.00
$ (16,024)
$ 6,315.76
$ 55,616.71
$ 13,515.00
$ 42,101.71
421
$ 100.00
Net Assessible to be Assessed
Number of Benefit Units
Assessment to be Levied per Unit
Assessment Analysis
Total Costs (Operating + Capital, No Admin)
Less General Benefit or Citywide
Plus Admin
Total Assessable Cost
Less Reserve Applied to current year

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The assessment spread shall be the same as that used for the entirety of the district as indicated in the Engineer’s Report.

Assessment to be Levied
The assessment to be levied for Zone 5 Special Zone per assessment unit is based on:
1) The maintenance and capital costs as distributed between special and general benefit/Zone 2 responsibility.
2) The administrative costs for the zone.
3) The number of assessment units in the zone.
4) Maintenance of reserves necessary for cash flow and capital improvement projects.

There are 421 assessment units within the zone.

The maximum allowable assessment is $160 per assessment unit.

The assessment to be levied for Fiscal Year 2021-2022 is $100.00 per assessment unit.

Special Zone 19 (Glass House) Assessment Methodology
The assessment methodology for Special Zone 19 is different from that of the other 18 zones.

Zone 19 is comprised of three (3) parcels totaling 30.734 acres located in the southwest portion of the City on San Ramon Valley Boulevard. The three (3) property owners consist of City of San Ramon (City), First Baptist Church of Dublin-San Ramon (Church), and American Baptist Homes of the West (Valley Vista). Like other Special Zones within the City’s Landscaping & Lighting District, this Zone is financially responsible for the maintenance and operation of improvements in the immediate vicinity. These public improvements generally include a parking lot, driveway, handicap ramp, and associated landscaping and lighting that were constructed by Valley Vista as a part of their Conditions of Approval, and service the three (3) parcels.

The total operation, maintenance and servicing costs for the driveway maintenance, parking area maintenance, handicap ramp maintenance, landscaping maintenance and lighting operation are apportioned in accordance with a methodology that is consistent with standard assessment engineering practices.

In order to determine an equitable allocation to each parcel, the improvements listed above have been broken down into discrete maintenance components and a benefit spread methodology has been created for each.

DrivewayMaintenance
There is a 7,610 square foot driveway that accesses off of San Ramon Valley Boulevard and services each of the three (3) properties. The driveway maintenance cost is estimated to be $3,130.66 annually (in 2009 dollars) and includes sidewalks, storm drains, lighting, street sweeping and signage. The standard method used to allocate the driveway maintenance costs to the three (3) benefiting parcels was based upon the vehicle traffic received by each property.

Projected traffic was estimated based upon the total number of parking spaces allocated to each parcel. There are a total of 121 parking spaces allocated to the three (3) parcels (20 for the City, 39 for the Church and 62 for Valley Vista). Therefore, the $3,130.66 will be allocated as $517.46 (16.53%) to the City, $1,009.06 (32.23%) to the Church and $1,604.14 (51.24%) to Valley Vista

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Parking Lot Maintenance
As a Condition of Approval for Valley Vista, they built a 17-stall parking area that services two (2) of the three (3) properties (City and Church parcels). The Valley Vista parcel does not use the parking lot. The parking lot has restricted usage of 14 hours each day between the hours of 6:00 a.m. and 10:00 p.m. This parking lot is used for overflow parking from the City parcel and the Church parcel. The Church parcel has a restricted easement that allows them to use the parking lot for 4 hours each Sunday. The parking lot maintenance is $3,903 annually (in 2009 dollars) and includes: pavement maintenance, parking stall marking, sweeping, storm drains, and sidewalks. The standard method used to allocate the parking lot maintenance to the two (2) benefitting parcels was based upon the total number of hours used by each property owner. It is estimated there are 112 total parking hours (16 hours’/day x 7 days). It is assumed that the City will use the parking lot 108 hours per week and the Church will use the parking lot 4 hours per week. Valley Vista will not use the parking lot. Therefore, the $3,903 is allocated as $3,763.60 (96.43%) to the City, $139.39 (3.57%) to the Church and $0 to Valley Vista.

Handicap Ramp
A bus stop was constructed along San Ramon Valley Boulevard adjacent and accessible to the three (3) properties. A handicap ramp was not required to access the properties, but was built by Valley Vista to enhance access to their property. The handicap ramp is approximately 1,400 square feet and maintenance is estimated to be $3,542.75 annually (in 2009 dollars). The maintenance of the handicap ramp only includes surface improvements such as the concrete, handrails, lighting, and storm drains (it does not include any subsurface improvements). Since the handicap ramp was built to enhance the Valley Vista property, 100% of the maintenance is the responsibility of Valley Vista.

Landscape Maintenance
Approximately 5,800 square feet of landscaping improvements were installed adjacent to the parking area. The landscaping improvement maintenance requirements include: tree maintenance and replacement, shrub groundcover and replacement, irrigation, utilities (such as water and electricity), and the replacement of irrigation controllers. The annual maintenance cost is approximately $2,711 (in 2009 dollars). It has been agreed upon by the three (3) property owners that the total cost of maintaining the landscaping will be 100% allocated to the City parcel.

In summary, the total costs of the maintenance represented above are $13,811 annually (in 2009 dollars). Based upon the above calculations, the City is responsible for approximately 52.7%, the Church is responsible for approximately 8.6% and Valley Vista is responsible for approximately 38.7%.

It should be noted that, prior to the formation of Zone 19, the three parcel owners were responsible for paying the Zone 1 and Zone 2 assessments. Each parcel owner will continue to pay those assessments in addition to the Zone 19 assessment.

Assessment Range
The per unit ranges for all zones are determined by estimating the costs for the current year at the time the range is established and dividing the costs by the number of unit factors estimated for

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that year. This per unit cost becomes the bottom of the range. The top of the range is determined by estimating the costs at the end of a five-year period and dividing that number by the number of expected unit factors at that time.

VIII. REVENUES AND EXPENDITURES
Charts in Appendix F provide a summary of the proposed zone budgets for FY 2022/23, FY 2021/22 projected year end revenues and expenditures, FY 2021/22 adopted budget, and the actual FY 2020/21 Landscaping & Lighting District revenues and expenditures. The total FY 2022/23 proposed budget for the Landscaping & Lighting District is $3,472,066. The distribution of costs between assessable properties is determined by the Assessment Methodology described in Section VII of this Report.

IX. ASSESSMENT ROLL
The following is a summary of information included in the Assessment Roll that because of its bulk is filed separately with the City Clerk. According to the Landscaping and Lighting Act, the information must include a listing of all parcels of land within the assessment district. Each parcel must be listed by its distinctive designation, a description of the parcel, and the proposed assessment on the parcel in proportion to the estimated benefit it receives from the improvement.

This is done in the following format:

Property Description PropertyDescription FY 2022/23
(Assessor's Parcel #) (Assessor's Description) Assessment Total Assessment: $3,472,066
The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

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APPENDIX A
RESOLUTION NO. 2022-038

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

DESCRIBING NEW IMPROVEMENTS AND ORDERING THE DISTRICT ENGINEER

TO PREPARE AND FILE THE LANDSCAPING & LIGHTING DISTRICT NO. 1984-1 ENGINEER'S REPORT FOR FY 2022/23
WHEREAS, Section 22622 of the Streets and Highways Code requires that the City Council order the preparation of an Engineer's Report prior to initiating proceedings to set the annual levy of assessments for any Assessment District created under the Landscaping and Lighting Act of 1972.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon does hereby order the District Engineer to prepare and file the Landscaping & Lighting DistrictNo. 1984-1Engineer'sReportforFiscalYear2022/23.

PASSED, APPROVED AND ADOPTED at the meeting of March 22, 2022 by the following votes:

AYES: Cm. Armstrong, Perkins, Verose, Zafar, and Mayor Hudson NOES:

ABSENT:

ABSTAIN:

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APPENDIX C

PLANS AND SPECIFICATIONS FOR IMPROVEMENTS
Details of the street lights and landscaping improvements within the District and locations of these improvements are outlined in the final maps, subdivision improvement plans, capital improvement plans, and as follows:

Zone 1 – Citywide Lighting
A list of street light locations for Zone 1 is on file with the Public Works Department, Public Services Division. They are located throughout the City with the exception of Dougherty Valley.

Zone 2 – Citywide Landscaping
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes tree, shrubs, groundcover, turf, irrigation, and decorative lighting. These areas exclude Bishop Ranch and Dougherty Valley.

Zone 3 – Canyon Lakes
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includestrees, shrubs, groundcover, irrigation, and one decorative wall with decorative lighting.

Zone 4 – Vista San Ramon
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 5 – Summerwood Loop
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation.

Zone 6 – West Branch
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, two decorative fountains, three gazebos, decorative lighting, pathways, jogging trails, exterior soundwall maintenance, and open space.

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Zone 7 – Bent Creek
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, pathways, and a creek.

Zone 8 - Deerwood
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a retaining wall, an entrance sign, and decorative lighting.

Zone 9 – Country View
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 10 – Old Ranch Estates
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, entrance sign, irrigation, decorative lighting, and open space.

Zone 11 – Village Parkway
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 12 – El Nido
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, detention basin, fencing, maintenance road, and creeks.

Zone 13 – Crown Ridge
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a detention basin, and a maintenance road.

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Zone 14 – Four Oaks
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a detention basin, fencing, and maintenance road.

Zone 15 – Circle E
Referto the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and a detention basin.

Zone 16 – Thomas Ranch
Referto the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover and irrigation.

Zone 17 – Henry Ranch
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and a Vortech water control facility.

Zone 18 – Old Ranch Summit
Referto the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and detention basins.

Zone 19 – Glass House
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a driveway, parking area, and handicap ramp.

Additional details are provided on the attached capital improvement program project description sheets.

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APPENDIX D

CITY OF SAN RAMON

LANDSCAPING & LIGHTING DISTRICT GUIDELINES

TRANSFER OF LANDSCAPING MAINTENANCE RESPONSIBILITIES FROM PRIVATE

PROPERTY OWNER(S)/DEVELOPERS TO THE CITY OF SAN RAMON FOR AREAS

ADJACENT TO THE PUBLIC RIGHT-OF-WAY
From time to time private property owner(s), Homeowners' Associations, or developers request that the City assume maintenance of existing private property, it is important to establish procedural guidelines for the assumption of such responsibilities. These guidelines are:

New Development

1. If the owner(s)/developer of a new development wishes to have an area maintained by the City, discussions will be initiated with the City during the planning review process.

2. The owner(s)/developer shall provide area and landscaping information to the City so that the City can develop maintenance cost estimates and the corresponding assessment amount.

3. After the City determines the assessment amount, including an assessment range or inflation factor, the owner(s)/developer shall petition the City in writing to request formation of a Special Landscaping & Lighting District or Special Zone within the existing Landscaping & Lighting District. This petition shall be in conformance with the Right to Vote on Taxes Act (Proposition 218).

4. Following review and confirmation of the petition, the City shall conduct a public hearing and an election of the owner(s) in accordance with the Landscaping and Lighting Act and the Right to Vote on Taxes Act. The Public Hearing and election shall occur prior to the approval (vesting) of the development with Conditions of Approval. The assessment may only be levied if there is not a majority protest and a majority of the ballots weighted according to the proportional financial obligation of the affected property, are in favor of the proposal.

5. The owner(s)/developer can proceed to obtain City development approval designating the area(s) to be conveyed to and maintained by the City on appropriate development maps and plans.

6. Properties will be assessed upon Final Map approval by the City, recordation by the County Recorder's Office, and inclusion of the parcels on the Assessment Roll by the County Assessor's Office. It shall be the responsibility of the current property owner of each parcel to pay the assessment.

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7. The owner(s)/developer shall be responsible to disclose the assessment on properties that are sold. If a Homeowners' Association is created within the development, the assessment shall be explained in the CC&Rs.

8. The owner(s)/developer shall install irrigation and landscaping in conformance with the approved landscaping plans. The approved plans shall be in accordance with information provided during the development review process and the City of San Ramon's Beautification Guidelines.

9. Following the completion of a minimum one-year warranty maintenance period, the City shall accept maintenance of the area.

Existing Developments

1. Discussions with the City for the transfer of maintenance shall be initiated by the property owner(s) or Homeowners' Association. The owner(s) shall provide available area and landscaping information to the City so that the City can develop any capital and/or maintenance costs and the corresponding assessment amount.

2. Based upon these discussions, the City shall determine an assessment amount, which will include an assessment range or inflation factor. The assessment amount shall include the capital costs required to bring the property up to City Beautification Standards, as well as the ongoing maintenance costs. The City may assist in financing these capital improvements through annual installment assessments consistent with the provisions of the Landscaping and Lighting Act.

3. After the City determines the assessment amount, the owner(s) shall petition the City in writing to request formation of a Special Landscaping & Lighting District or Special Zone within the existing Landscaping & Lighting District. This petition shall be in accordance with the Right to Vote on Taxes Act.

4. Following review and confirmation of the petition, the City shall conduct a Public Hearing and an election of the owner(s) in accordance with the Landscaping and Lighting Act and the Right to Vote on Taxes Act. The assessment may only be levied if there is not a majority protest and a majority of the ballots weighted according to the proportional financial obligation of the affected property, are in favor of the proposal.

5. The owners of the property shall convey title of the property to be maintained (including any existing facilities such as water meters), to the City.

6. Properties will be assessed upon inclusion of the assessment on the County Assessment Roll.

7. Property owners shall be responsible for disclosing the assessment upon the sale of their private property. If there is a Homeowners' Association, the assessment shall be explained in the CC&Rs.

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8. Properties will be assessed upon inclusion of the parcels on the Assessment Roll by the County Assessor's Office.

BENEFIT METHODOLOGY
According to the Landscaping and Lighting Act, the assessment "may be apportioned by any formula or method, which fairly distributes the new amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements" (Streets and Highways Code, Section 22573). Under the Right to Vote on Taxes Act, only special benefits are assessable.

Citywide Assessment
The Citywide assessment was confirmed by a majority vote for Measure K during the November 1996 elections. Measure K provides for a continuation of the $53 per unit per year Citywide Assessment through June 1998. On July 1, 1998, the Citywide assessment increased to $59 per unit per year.

On July 11, 2006, the City Council approved Resolution No. 2006-106 adopting the new rate of $79 per unit for FY 2006/07, which includes an annual adjustment based on the Consumer Price Index (CPI) not to exceed 2%.

The Citywide Assessment provides for street lighting and three categories of landscaping:

Category 1 - Bishop Ranch Area
Landscaping maintenance within the Bishop Ranch area is governed by their Annexation Agreement to the City of San Ramon.

Category 2 - Arterial Medians
Medians along arterials are the responsibility of the City and will be maintained at a standard determined by the City. Arterials are: Crow Canyon Road, Bollinger Canyon Road (between Crow Canyon Road and Alcosta Boulevard), San Ramon Valley Boulevard, Alcosta Boulevard, Dougherty Road, Village Parkway, Fostoria Way, and Old Ranch Road.

Category 3 - Arterial Roadsides
Roadsides along arterials are the shared responsibility of the City and the adjacent private development – 30% of the cost for arterial roadsides is included within the Citywide Assessment while the remaining 70% is included within the special zone assessments described below. This shared responsibility is based upon the following factors:
a. Enhanced landscaping along arterial roadsides provides special benefit to both the City and the adjacent property owners.
b. Portions of the landscaped arterial roadside areas were previously maintained by the adjacent development, or private property owners, and were then deeded over to the City for maintenance.

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c. Arterial roadside landscaping was originally installed as part of the private development. d. In some cases, landscaped arterial roadside areas provide special benefit by serving as an entry statement into the private development area.

Confirmation of the Citywide Assessment was based on the methodology as prescribed in the FY 1996/97 Engineer's Report for the City of San Ramon Landscaping & Lighting District 1984-1.

As a result, the methodology did not include the assessment of any public agency properties for the Citywide Assessment. Starting in FY 2006/07 public agencies including fire stations, schools (both public and private), churches, and city owned facilities will be assessed using the commercial/institutional methodology. The methodology for nonresidential, commercial, and industrial properties remains consistent with the FY 1996/97 Engineer's Report.

Special Zone Assessments
Special zone assessments provide for landscaping and maintenance of landscaping in two categories:

Category 1 - Arterial Roadside
Roadsides along arterials are the shared responsibility of the City and the adjacent private development. The special zone assessments provide for 70% of the cost of arterial roadsides.

Category 2 - Other Areas
Public medians, parkways, public open space and roadsides other than arterial medians and arterial roadsides provide a special benefit to and are the responsibility of the private development adjacent to such landscaping. Therefore, all costs associated with these areas are provided by the special zone assessment.

City services for the landscaping or the maintenance of these two categories will be assessed on a benefit basis against properties through the creation of a special zone. The special assessment zone will be defined by either the boundaries of the specific subdivision requesting the maintenance or by the District Engineer who will determine special benefit.

Currently, there are 17 special zones:

1. Special Zone 3 - Canyon Lakes 10. Special Zone 12 - El Nido

2. Special Zone 4 - Vista San Ramon 11. Special Zone 13 - Crown Ridge

3. Special Zone 5 - Summerwood Loop 12. Special Zone 14 - Four Oaks

4. Special Zone 6 - West Branch 13. Special Zone 15 - Circle E

5. Special Zone 7 - Bent Creek 14. Special Zone 16 - Thomas Ranch

6. Special Zone 8 - Deerwood 15. Special Zone 17 - Henry Ranch

7. Special Zone 9 - Country View 16. Special Zone 18 - Old Ranch Summit

8. Special Zone 10 - Old Ranch Estates 17. Special Zone 19 - Glass House

9. Special Zone 11 - Village Parkway

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APPENDIX E

STREET LANDSCAPING & LIGHTING UNIT FACTORS
By Land Use and Use Code
Use Intensity & Security &
Land Use Code1 Visibility Pedestrian Aesthetics Total
Single Family 11-19 .375 .25 .375 1.00
Condominium 29 .250 .25 .250 .75
Multiple Residential (including hotels, motels)
Units:

Two 21 .50 .50 .50 1.50
Three 22 .75 .75 .75 2.25
Four 23 1.00 1.00 1.00 3.00
Five 24 1.25 1.25 1.25 3.75
6 - 12 25 2.50 2.50 2.50 7.50
13 - 24 26 4.50 4.50 4.50 13.50
25 - 59 27 5.00 10.00 5.00 20.00
60 - 80 28 8.75 17.50 8.75 35.00
81 - 100 28 11.25 22.50 11.25 45.00
101 - 200 28 18.75 37.50 18.75 75.00
201 - 400 28 37.50 75.00 37.50 150.00
401 - 600 28 62.50 125.00 62.50 250.00
601 - 800 28 87.50 175.00 87.50 350.00
801 - 1000 28 112.00 225.00 112.50 450.00
etc. etc. etc. etc. etc. etc.

Industrial 50 - 59 Assessment based on frontage and total area of the parcel.

Commercial and 29 - 49 Please see below
Institutional 70 - 79 Please see below
Industrial (Codes 50 - 59 - Frontage Factor plus Area Factor) Frontage (Ft) Factors Parcel Area (SF) Parcel Area (AC) Factors 0 - 200 4 0 - 25,000 0.00 - 0.57 4
201 - 500 12 25,001 - 100,000 0.58 - 2.29 12
501 - 1000 24 100,001 - 250,000 2.30 - 5.79 24
1001 or more 36 250,001 or more 5.80 or more 36
Commercial and Institutional (Codes 29 - 49 and 70 - 79 - Frontage Factor plus Area Factor) Frontage (Ft) Factors Parcel Area (SF) Parcel Area (AC) Factors 0 - 200 4 0 - 5,000 0.00 - .11 4
201 - 500 8 5,001 - 10,000 0.12 - .22 8
501 - 1,000 12 10,001 - 25,000 .23 - .58 12
1,001 - 3,000 16 25,001 - 100,000 .59 - 2.29 16
3,001 - 5,000 24 100,001 - 500,000 2.30 - 11.49 24
5,001 or more 36 500,001 or more 11.50 or more 36
1 The Use Code is the designation used by the County Assessor's Office to indicate how the land is being used.

E-1

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APPENDIX F
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 1 - CITYWIDE LIGHTING
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 1,492,183 $ 1,584,327 $ 1,584,327 $ 1,132,050

REVENUES
Assessment Revenue 796,062 820,333 820,333 801,564
Interest/Finance Adjustment (4,306) - - -
Damage Reimbursement - - - -
Total Revenues 791,756 820,333 820,333 801,564

EXPENDITURES
Personnel 62,334 73,627 108,824 187,506
Contracts 29,130 28,540 81,664 28,540
Utilities 399,881 418,918 418,918 433,000
Materials & Supplies 14,148 22,700 22,700 22,700
Other - - - -
Indirect Costs 71,681 73,115 73,115 72,201
Assessment Collection Fee 28,322 21,158 21,158 21,317
LED Project Financing Lease Pmt 64,117 66,231 66,231 64,957 Total Expenditures 669,612 704,289 792,610 830,221
Net Increase (Decrease) in Fund Balance 122,144 116,044 27,723 (28,657) Fund Balance w/o Project Costs 1,614,327 1,700,371 1,612,050 1,103,392 % of Operating Costs 241% 241% 203% 133%

IMPROVEMENT PROJECTS
CIP 300001 - Street Light Pole Painting - - - -
CIP 300001 - Signal Pole Painting 30,000 30,000 30,000 48,000 CIP 300021 - Relamping - 50,000 50,000 75,000
CIP 905530 - IHT Overcrossing - 400,000 400,000 100,000 Total Improvement Projects 30,000 480,000 480,000 223,000 Net Increase (Decrease) in Fund Balance 92,144 (363,956) (452,277) (251,657)

FUND BALANCE
Fund Balance, June 30 $ 1,584,327 $ 1,220,371 $ 1,132,050 $ 880,392 % of Operating Costs 237% 173% 143% 106%

LEVY INFORMATION
Total Special Assessment 796,062 799,175 799,175 801,564 Total Parcels Levied 26,333.50 26,436.50 26,436.50 26,515.50 Assessment Rate 30.23 30.23 30.23 30.23
Maximum Assessment Rate 32.72 33.24 33.24 33.90

5.6.a
Packet Pg. 72
Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-2
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 2 - CITYWIDE LANDSCAPING
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 350,445 $ 458,658 $ 458,658 $ 459,911

REVENUES
Assessment Revenue 1,778,005 1,781,050 1,781,050 1,822,457 Return Funding - CIP 17,384
Interest/Finance Adjustment (2,372) -
Damage Reimbursement 4,197 -
Electric Vehicle Charging Station 15
Fostoria Revenue (Town of Danville) 10,766 11,409 11,409 11,409 Total Revenues 1,807,995 1,792,459 1,792,459 1,833,866

EXPENDITURES
Personnel 330,037 396,472 396,472 385,992
Contracts 406,894 391,380 398,220 405,412
Utilities 382,238 392,999 392,999 391,850
Materials & Supplies 9,236 22,150 22,150 22,150
Indirect Costs 132,833 135,490 135,490 128,447
Transfers Out to Special Zones - 30% Arterial Share 366,544 338,499 338,499 363,905 Total Expenditures 1,627,782 1,676,990 1,683,830 1,697,756 Net Increase (Decrease) in Fund Balance 180,213 115,468 108,629 136,110 Fund Balance w/o Project Costs 530,658 574,126 567,287 596,021 % of Operating Costs 33% 34% 34% 35%

IMPROVEMENT PROJECTS
CIP 300002 - Landscape Renovation 60,000 60,000 60,000 60,000 CIP 300002 - Irrigation Cabinets
CIP 300002 - Remote Control Valves - - - -
CIP 300002 - Irrigation Controllers - - - -
CIP 300002 - Irrigation Renovation - -
CIP 300002 - Tree Removal/Replacement 12,000 12,000 12,000 12,000 CIP 300002 - Soundwall Repairs - - - -
Transfers Out to Special Zones - 30% Arterial Share - 35,376 35,376 71,700 Total Improvement Projects 72,000 107,376 107,376 143,700 Net Increase (Decrease) in Fund Balance 108,213 8,093 1,253 (7,590)

FUND BALANCE
Fund Balance, June 30 $ 458,658 $ 466,751 $ 459,911 $ 452,321 % of Operating Costs 28% 28% 27% 27%

LEVY INFORMATION
Total Special Assessment 1,745,743 1,781,050 1,781,050 1,822,457 Total Parcels Levied 24,699.25 24,802.25 24,802.25 24,881.25 Assessment Rate 70.68 71.81 71.81 73.25
Maximum Assessment Rate 70.68 71.81 71.81 73.25

5.6.a
Packet Pg. 73
Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-3
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 3 - CANYON LAKES
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 709,125 $ 765,860 $ 765,860 $ 766,865

REVENUES
Assessment Revenue 271,058 240,940 240,940 -
Return Funding - CIP -
Interest (404) - - -
Damage Reimbursement - - - -
HOA Contribution to Landscape Renovation - - - -
Other Revenue (Transfers from Citywide) 108,591 103,263 103,263 103,290 Total Revenues 379,245 344,203 344,203 103,290

EXPENDITURES
Personnel 89,316 101,111 101,111 103,122
Contracts 47,117 60,500 60,500 66,064
Utilities 103,168 120,493 120,493 133,000
Materials & Supplies 3,699 8,700 8,700 8,700
Indirect Costs 34,210 34,894 34,894 33,415
Total Expenditures 277,510 325,698 325,698 344,301
Net Increase (Decrease) in Fund Balance 101,735 18,505 18,505 (241,011) Fund Balance w/o Project Costs 810,859 784,365 784,365 525,854 % of Operating Costs 292% 241% 241% 153%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300003 - Remote Control Valves 10,000
CIP 300003 - Tree Removal/Replacement 25,000 24,999 25,000 25,000 CIP 300003 - Landscape Renovation 20,000 15,000
Transfer from Citywide - 30% Share of Arterial - (7,500) (7,500) (15,000) Total Improvement Projects 45,000 17,499 17,500 35,000
Net Increase (Decrease) in Fund Balance 56,735 1,006 1,005 (276,011)

FUND BALANCE
Fund Balance, June 30 $ 765,860 $ 766,866 $ 766,865 $ 490,854 % of Operating Costs 276% 235% 235% 143%

LEVY INFORMATION
Total Special Assessment 271,058 240,940 240,940 -
Total Parcels Levied 3,011.75 3,011.75 3,011.75 3,011.75 Assessment Rate 90 80 80 -
Maximum Assessment Rate 110 110 110 110

5.6.a
Packet Pg. 74
Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-4
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT ZONE
ZONE 4 - VISTA SAN RAMON

2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 61,810 $ 48,437 $ 48,437 $ 40,801

REVENUES
Assessment Revenue 28,980 28,980 28,980 28,980
Return Funding - CIP 3,925
Interest (142) - - -
Damage Reimbursement - - - -
Other Revenue (Transfers from Citywide) 5,889 6,007 6,007 6,363 Total Revenues 38,652 34,987 34,987 35,343

EXPENDITURES
Personnel 10,164 11,548 11,548 11,777
Contracts 5,949 9,060 9,060 9,132
Utilities 17,502 16,017 16,017 16,400
Materials & Supplies - 1,500 1,500 1,500
Indirect Costs 4,410 4,498 4,498 4,171
Total Expenditures 38,025 42,623 42,623 42,980
Net Increase (Decrease) in Fund Balance 627 (7,636) (7,636) (7,637) Fund Balance w/o Project Costs 62,437 40,801 40,801 33,164 % of Operating Costs 164% 96% 96% 77%

IMPROVEMENT PROJECTS
Interior
CIP 300004 - Mulch 14,000
CIP 300004 - Tree Removal/Replacement 14,000
Arterial
CIP 300004 - Landscape Renovation
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects 14,000 - - 14,000
Net Increase (Decrease) in Fund Balance (13,373) (7,636) (7,636) (21,637)

FUND BALANCE
Fund Balance, June 30 $ 48,437 $ 40,801 $ 40,801 $ 19,164 % of Operating Costs 127% 96% 96% 45%

LEVY INFORMATION
Total Special Assessment 28,980 28,980 28,980 28,980
Total Parcels Levied 161 161 161 161
Assessment Rate 180 180 180 180
Maximum Assessment Rate 180 180 180 180

5.6.a
Packet Pg. 75
Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-5
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 5 - SUMMERWOOD LOOP
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 55,653 $ 58,836 $ 58,836 $ 57,480

REVENUES
Assessment Revenue 67,360 67,360 67,360 42,100
Interest (190) - - -
Return Funding - CIP 1,291 - - -
Other Revenue (Transfers from Citywide) 3,713 3,787 3,787 18,891 Total Revenues 72,174 71,147 71,147 60,991

EXPENDITURES
Personnel 16,255 19,548 19,548 19,402
Contracts 15,611 17,665 17,665 17,953
Utilities 20,719 16,207 16,207 16,820
Materials & Supplies 99 1,150 1,150 1,150
Indirect Costs 6,307 6,433 6,433 5,946
Total Expenditures 58,991 61,003 61,003 61,271
Net Increase (Decrease) in Fund Balance 13,183 10,144 10,144 (280) Fund Balance w/o Project Costs 68,836 68,980 68,980 57,200 % of Operating Costs 117% 113% 113% 93%

IMPROVEMENT PROJECTS
Interior
CIP 300005 - Landscape Renovation 10,000 11,500 11,500 10,000 CIP 300005 - Remote Control Valves - -
Arterial
None - - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects 10,000 11,500 11,500 10,000
Net Increase (Decrease) in Fund Balance 3,183 (1,356) (1,356) (10,280)

FUND BALANCE
Fund Balance, June 30 $ 58,836 $ 57,480 $ 57,480 $ 47,200 % of Operating Costs 100% 94% 94% 77%

LEVY INFORMATION
Total Special Assessment 67,360 67,360 67,360 42,100
Total Parcels Levied 421 421 421 421
Assessment Rate 160 160 160 100
Maximum Assessment Rate 160 160 160 160

5.6.a
Packet Pg. 76
Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-6
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 6 - WEST BRANCH
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 180,592 $ 154,511 $ 154,511 $ 118,133

REVENUES
Assessment Revenue 240,065 240,065 240,065 240,065
Return Funding - CIP
Interest (96) - - -
Other Revenue (Transfers from Citywide) 101,048 99,793 99,793 108,017 Total Revenues 341,017 339,858 339,858 348,082

EXPENDITURES
Personnel 71,220 78,537 78,537 78,536
Contracts 79,220 97,460 97,460 99,518
Utilities 171,082 144,258 144,258 163,900
Materials & Supplies 157 9,150 9,150 9,150
Indirect Costs 38,419 39,187 39,187 37,738
Total Expenditures 360,098 368,592 368,592 388,842
Net Increase (Decrease) in Fund Balance (19,081) (28,734) (28,734) (40,760) Fund Balance w/o Project Costs 161,511 125,777 125,777 77,373 % of Operating Costs 45% 34% 34% 20%

IMPROVEMENT PROJECTS
Interior
CIP 300006 - Landscape Renovation - - - -
Arterial
CIP 300006 - Fountain CL2 Tablet Feeders - 3,920 3,920 - CIP 300006 - Recoat Step Fountain - -
CIP 300006 - Fountain Display Pumps/Motors - 110,000
CIP 300006 - Fountain Sand Filters
CIP 300006 - Landscape Renovation 7,000 7,000 7,000 -
CIP 300006 - Tree Removal/Replacement - - - -
CIP 300006 - Soundwalls - Repair/Paint - - -
Transfer from Citywide - 30% Share of Arterial - (3,276) (3,276) (33,000) Total Improvement Projects 7,000 7,644 7,644 77,000
Net Increase (Decrease) in Fund Balance (26,081) (36,378) (36,378) (117,760)

FUND BALANCE
Fund Balance, June 30 $ 154,511 $ 118,133 $ 118,133 $ 373 % of Operating Costs 43% 32% 32% 0%

LEVY INFORMATION
Total Special Assessment 240,065 240,065 240,065 240,065 Total Parcels Levied 631.75 631.75 631.75 631.75
Assessment Rate 380 380 380 380
Maximum Assessment Rate 380 380 380 380

5.6.a
Packet Pg. 77
Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-7
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 7 - BENT CREEK
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 212,386 $ 225,868 $ 225,868 $ 129,116

REVENUES
Assessment Revenue 201,140 201,140 201,140 201,140
Return Funding - CIP
Interest (530) - - -
Other Revenue (Transfers from Citywide) 27,647 22,200 22,200 21,718 Total Revenues 228,257 223,340 223,340 222,858

EXPENDITURES
Personnel 36,917 41,414 41,414 42,247
Contracts 51,150 71,447 81,447 67,616
Utilities 79,529 65,699 65,699 79,200
Materials & Supplies 1,755 6,700 6,700 6,700
Indirect Costs 20,424 20,832 20,832 21,041
Total Expenditures 189,775 206,092 216,092 216,804
Net Increase (Decrease) in Fund Balance 38,482 17,248 7,248 6,054 Fund Balance w/o Project Costs 250,868 243,116 233,116 135,170 % of Operating Costs 132% 118% 108% 62%

IMPROVEMENT PROJECTS
Interior
CIP 5404 - Irrigation Cabinets - - - -
CIP 300007 - Bollards - 80,000 80,000 -
CIP 300007- Remote Control Valves - - - 5,000
CIP 300007 - Backflow Preventers - - -
CIP 300007 - Paint/Seal Bridge Overpass - - -
CIP 300007 - Landscape Renovation 10,000 10,000 -
Arterial
CIP 300007 - Landscape Renovation 25,000 20,000 20,000 20,000 CIP 300007 - Paint/Repair Gazebos - - - -
CIP 300007- Remote Control Valves - - - 5,000
CIP 300007 - Backflow Preventers - - -
Transfer from Citywide - 30% Share of Arterial - (6,000) (6,000) (7,500) Total Improvement Projects 25,000 104,000 104,000 22,500 Net Increase (Decrease) in Fund Balance 13,482 (86,752) (96,752) (16,446)

FUND BALANCE
Fund Balance, June 30 $ 225,868 $ 139,116 $ 129,116 $ 112,670 % of Operating Costs 119% 68% 60% 52%

LEVY INFORMATION
Total Special Assessment 201,140 201,140 201,140 201,140 Total Parcels Levied 452 452 452 452
Assessment Rate 445 445 445 445
Maximum Assessment Rate 445 445 445 445

5.6.a
Packet Pg. 78
Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-8
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 8 - DEERWOOD
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 63,222 $ 65,258 $ 65,258 $ 22,644

REVENUES
Assessment Revenue 60,705 63,900 63,900 73,485
Return Funding - CIP 2,589
Interest (65) - - -
Other Revenue (Transfers from Citywide) 26,491 18,021 18,021 27,917 Total Revenues 89,720 81,921 81,921 101,402

EXPENDITURES
Personnel 38,825 43,697 43,697 44,600
Contracts 3,280 8,853 8,853 8,925
Utilities 30,888 40,414 40,414 29,100
Materials & Supplies 700 1,400 1,400 1,400
Indirect Costs 8,991 9,171 9,171 9,031
Total Expenditures 82,684 103,535 103,535 93,056
Net Increase (Decrease) in Fund Balance 7,036 (21,614) (21,614) 8,346 Fund Balance w/o Project Costs 70,258 43,644 43,644 30,990 % of Operating Costs 85% 42% 42% 33%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300008 - Remote Control Valves - - - -
CIP 300008 - Landscape Renovation 5,000 30,000 30,000 - Transfer from Citywide - 30% Share of Arterial - (9,000) (9,000) - Total Improvement Projects 5,000 21,000 21,000 -
Net Increase (Decrease) in Fund Balance 2,036 (42,614) (42,614) 8,346

FUND BALANCE
Fund Balance, June 30 $ 65,258 $ 22,644 $ 22,644 $ 30,990 % of Operating Costs 79% 22% 22% 33%

LEVY INFORMATION
Total Special Assessment 60,705 63,900 63,900 73,485
Total Parcels Levied 639 639 639 639
Assessment Rate 95 100 100 115
Maximum Assessment Rate 115 115 115 115

5.6.a
Packet Pg. 79
Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-9
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 9 - COUNTRY VIEW
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 22,554 $ 31,636 $ 31,636 $ 33,417

REVENUES
Assessment Revenue 18,400 18,400 18,400 9,200
Interest (15) - - -
Other Revenue (Transfers from Citywide) 7,026 7,167 7,167 6,367 Total Revenues 25,411 25,567 25,567 15,567

EXPENDITURES
Personnel 2,155 2,347 2,347 2,345
Contracts 5,972 6,144 6,144 6,288
Utilities 5,674 11,886 11,886 9,700
Materials & Supplies - 830 830 830
Indirect Costs 2,528 2,579 2,579 2,060
Total Expenditures 16,329 23,786 23,786 21,223
Net Increase (Decrease) in Fund Balance 9,082 1,781 1,781 (5,656) Fund Balance w/o Project Costs 31,636 33,417 33,417 27,761 % of Operating Costs 194% 140% 140% 131%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300009 - Irrigation Controllers - - - 7,500
CIP 300009 - Remote Control Valves - - - 3,500
Transfer from Citywide - 30% Share of Arterial - - - (3,300) Total Improvement Projects - - - 7,700
Net Increase (Decrease) in Fund Balance 9,082 1,781 1,781 (13,356)

FUND BALANCE
Fund Balance, June 30 $ 31,636 $ 33,417 $ 33,417 $ 20,061 % of Operating Costs 194% 140% 140% 95%

LEVY INFORMATION
Total Special Assessment 18,400 18,400 18,400 9,200
Total Parcels Levied 184 184 184 184
Assessment Rate 100 100 100 50
Maximum Assessment Rate 100 100 100 100

5.6.a
Packet Pg. 80
Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-10
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 10 - OLD RANCH ESTATES
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 121,119 $ 117,581 $ 117,581 $ 96,655

REVENUES
Assessment Revenue 47,600 43,520 43,520 40,800
Return Funding - CIP
Interest (166) - - -
Other Revenue (Transfers from Citywide) 1,620 1,652 1,652 2,229 Total Revenues 49,054 45,172 45,172 43,029

EXPENDITURES
Personnel 11,787 13,040 13,040 13,240
Contracts 11,776 15,630 15,630 15,892
Utilities 5,431 4,065 5,065 5,300
Materials & Supplies 154 1,350 1,350 1,350
Indirect Costs 3,444 3,513 3,513 3,846
Total Expenditures 32,592 37,598 38,598 39,628
Net Increase (Decrease) in Fund Balance 16,462 7,574 6,574 3,401 Fund Balance w/o Project Costs 137,581 125,155 124,155 100,056 % of Operating Costs 422% 333% 322% 252%

IMPROVEMENT PROJECTS
Interior
CIP 300010 - Irrigation Controllers 10,000 10,000 10,000 - CIP 300010 - Remote Control Valves 2,500 2,500 2,500 -
CIP 300010 - Landscape Renovation/Irrigation Repairs 7,500 15,000 15,000 80,000 Arterial
None
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects 20,000 27,500 27,500 80,000
Net Increase (Decrease) in Fund Balance (3,538) (19,926) (20,926) (76,599)

FUND BALANCE
Fund Balance, June 30 $ 117,581 $ 97,655 $ 96,655 $ 20,056 % of Operating Costs 361% 260% 250% 51%

LEVY INFORMATION
Total Special Assessment 47,600 43,520 43,520 40,800
Total Parcels Levied 136 136 136 136
Assessment Rate 350 320 320 300
Maximum Assessment Rate 380 380 380 380

5.6.a
Packet Pg. 81
Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-11
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 11 - VILLAGE PARKWAY
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 95,648 $ 81,140 $ 81,140 $ 64,497

REVENUES
Assessment Revenue 16,870 16,870 16,870 16,870
Interest 8 - - -
Other Revenue (Transfers from Citywide) 14,279 10,965 10,965 10,988 Total Revenues 31,157 27,835 27,835 27,858

EXPENDITURES
Personnel 13,515 15,195 15,195 15,527
Contracts 6,619 10,962 12,462 11,094
Utilities 6,941 1,583 4,083 5,700
Materials & Supplies 72 750 750 750
Indirect Costs 3,518 3,588 3,588 3,555
Total Expenditures 30,665 32,078 36,078 36,626
Net Increase (Decrease) in Fund Balance 492 (4,243) (8,243) (8,768) Fund Balance w/o Project Costs 96,140 76,897 72,897 55,729 % of Operating Costs 314% 240% 202% 152%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300011 - Irrigation Cabinets - - - -
CIP 300011 - Remote Control Valves - - - 10,000
CIP 300011 - Backflow Preventers - - - -
CIP 300011 - Tree Removal Replacement - - - -
CIP 300011 - Landscape Renovation 15,000 12,000 12,000 10,000 Transfer from Citywide - 30% Share of Arterial - (3,600) (3,600) (6,000) Total Improvement Projects 15,000 8,400 8,400 14,000
Net Increase (Decrease) in Fund Balance (14,508) (12,643) (16,643) (22,768)

FUND BALANCE
Fund Balance, June 30 $ 81,140 $ 68,497 $ 64,497 $ 41,729 % of Operating Costs 265% 214% 179% 114%

LEVY INFORMATION
Total Special Assessment 16,870 16,870 16,870 16,870
Total Parcels Levied 241 241 241 241
Assessment Rate 70 70 70 70
Maximum Assessment Rate 110 110 110 110

5.6.a
Packet Pg. 82
Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-12
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 12 - EL NIDO
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 47,266 $ 44,183 $ 44,183 $ 41,273

REVENUES
Assessment Revenue 15,010 15,010 15,010 15,010
Return Funding - CIP 124
Interest 34 - - -
Other Revenue (Transfers from Citywide) 9,318 9,504 9,504 8,408 Total Revenues 24,486 24,514 24,514 23,418

EXPENDITURES
Personnel 6,624 7,477 7,477 7,554
Contracts 4,504 8,480 8,480 8,552
Utilities 8,230 7,899 7,899 8,500
Materials & Supplies 399 700 700 700
Indirect Costs 2,812 2,868 2,868 2,720
Total Expenditures 22,569 27,424 27,424 28,026
Net Increase (Decrease) in Fund Balance 1,917 (2,910) (2,910) (4,608) Fund Balance w/o Project Costs 49,183 41,273 41,273 36,665 % of Operating Costs 218% 150% 150% 131%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300012 - Irrigation Controllers - - - 5,000
CIP 300012 - Remote Control Valves - - - -
CIP 300012 - Tree Removal/Replacement 5,000 - - -
CIP 300012 - Backflow Preventers - - - -
Transfer from Citywide - 30% Share of Arterial - - - (1,500) Total Improvement Projects 5,000 - - 3,500
Net Increase (Decrease) in Fund Balance (3,083) (2,910) (2,910) (8,108)

FUND BALANCE
Fund Balance, June 30 $ 44,183 $ 41,273 $ 41,273 $ 33,165 % of Operating Costs 196% 150% 150% 118%

LEVY INFORMATION
Total Special Assessment 15,010 15,010 15,010 15,010
Total Parcels Levied 158 158 158 158
Assessment Rate 95 95 95 95
Maximum Assessment Rate 125 125 125 125

5.6.a
Packet Pg. 83
Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-13
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 13 - CROWN RIDGE
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 112,837 $ 120,490 $ 120,490 $ 98,466

REVENUES
Assessment Revenue 73,320 75,920 75,920 75,920
Return Funding - CIP
Interest (128) - - -
Other Revenue (Transfers from Citywide) 20,651 21,064 21,064 19,640 Total Revenues 93,843 96,984 96,984 95,560

EXPENDITURES
Personnel 19,237 20,720 20,720 21,260
Contracts 22,819 28,533 28,533 29,181
Utilities 27,737 40,942 40,942 40,750
Materials & Supplies 600 2,800 2,800 2,800
Indirect Costs 10,797 11,013 11,013 10,102
Total Expenditures 81,190 104,008 104,008 104,093
Net Increase (Decrease) in Fund Balance 12,653 (7,024) (7,024) (8,533) Fund Balance w/o Project Costs 125,490 113,466 113,466 89,933 % of Operating Costs 155% 109% 109% 86%

IMPROVEMENT PROJECTS
Interior
CIP 300013 - Irrigation Cabinets - - - -
CIP 300013 - Irrigation Controllers - - - -
CIP 300013 - Remote Control Valves - - - -
CIP 300013 - EVA Road Maintenance - - - -
CIP 300013 - Landscape Renovation - 15,000 15,000 3,000 Arterial
CIP 300013 - Landscape Renovation 5,000 5,000
CIP 300013 - Remote Control Valves - 5,000
Transfer from Citywide - 30% Share of Arterial - - - (3,000) Total Improvement Projects 5,000 15,000 15,000 10,000
Net Increase (Decrease) in Fund Balance 7,653 (22,024) (22,024) (18,533)

FUND BALANCE
Fund Balance, June 30 $ 120,490 $ 98,466 $ 98,466 $ 79,933 % of Operating Costs 148% 95% 95% 77%

LEVY INFORMATION
Total Special Assessment 73,320 75,920 75,920 75,920
Total Parcels Levied 104 104 104 104
Assessment Rate 705 730 730 730
Maximum Assessment Rate 1,000 1,000 1,000 1,000

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Packet Pg. 84
Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-14
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 14 - FOUR OAKS
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 38,794 $ 39,242 $ 39,242 $ 36,786

REVENUES
Assessment Revenue 9,735 10,325 10,325 10,325
Return Funding - CIP 756
Interest 1 - - -
Other Revenue (Transfers from Citywide) 4,960 5,059 5,059 5,386 Total Revenues 15,452 15,384 15,384 15,711

EXPENDITURES
Personnel 5,882 6,321 6,321 6,457
Contracts 4,694 4,845 4,845 4,954
Utilities 2,643 4,253 4,253 4,200
Materials & Supplies - 600 600 600
Indirect Costs 1,785 1,821 1,821 1,742
Total Expenditures 15,004 17,840 17,840 17,953
Net Increase (Decrease) in Fund Balance 448 (2,456) (2,456) (2,242) Fund Balance w/o Project Costs 39,242 36,786 36,786 34,544 % of Operating Costs 262% 206% 206% 192%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300014 - Tree Removal/Replacement - - - -
CIP 300014 - Irrigation Controller - - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects - - - -
Net Increase (Decrease) in Fund Balance 448 (2,456) (2,456) (2,242)

FUND BALANCE
Fund Balance, June 30 $ 39,242 $ 36,786 $ 36,786 $ 34,544 % of Operating Costs 262% 206% 206% 192%

LEVY INFORMATION
Total Special Assessment 9,735 10,325 10,325 10,325
Unit Factors 59 59 59 59
Assessment Rate 165 175 175 175
Maximum Assessment Rate 175 175 175 175

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Packet Pg. 85
Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-15
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 15 - CIRCLE E
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 27,960 $ 37,422 $ 37,422 $ 35,930

REVENUES
Assessment Revenue 38,250 38,250 38,250 30,600
Interest (112) - - -
Other Revenue (Transfers from Citywide) 3,709 3,783 3,783 3,783 Total Revenues 41,847 42,033 42,033 34,383

EXPENDITURES
Personnel 8,154 8,770 8,770 8,992
Contracts 6,223 5,771 5,771 5,878
Utilities 13,903 17,247 17,247 17,135
Materials & Supplies - 2,550 2,550 2,550
Indirect Costs 4,105 4,187 4,187 3,714
Total Expenditures 32,385 38,525 38,525 38,269
Net Increase (Decrease) in Fund Balance 9,462 3,508 3,508 (3,886) Fund Balance w/o Project Costs 37,422 40,930 40,930 32,044 % of Operating Costs 116% 106% 106% 84%

IMPROVEMENT PROJECTS
Interior
CIP 300015 - Landscape Renovation -
CIP 300015 - Gravel Access Roads/Trails - - - -
CIP 300015 - Remote Control Valves - 5,000 5,000 -
Arterial
CIP 300015 - Landscape Renovation - - - -
CIP 300015 - Remote Control Valves - - - 3,000
Transfer from Citywide - 30% Share of Arterial - - - (900) Total Improvement Projects - 5,000 5,000 2,100
Net Increase (Decrease) in Fund Balance 9,462 (1,492) (1,492) (5,986)

FUND BALANCE
Fund Balance, June 30 $ 37,422 $ 35,930 $ 35,930 $ 29,944 % of Operating Costs 116% 93% 93% 78%

LEVY INFORMATION
Total Special Assessment 38,250 38,250 38,250 30,600
Total Parcels Levied 153 153 153 153
Assessment Rate 250 250 250 200
Maximum Assessment Rate 300 300 300 300

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Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-16
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 16 - THOMAS RANCH
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 22,499 $ 20,083 $ 20,083 $ 16,625

REVENUES
Assessment Revenue 7,700 7,700 7,700 7,700
Interest 9 - - -
Other Revenue (Transfers from Citywide) 4,497 4,587 4,587 5,034 Total Revenues 12,206 12,287 12,287 12,734

EXPENDITURES
Personnel 4,444 5,060 5,060 5,153
Contracts 3,288 4,252 4,252 4,348
Utilities 5,272 4,033 4,033 4,900
Materials & Supplies - 750 750 750
Indirect Costs 1,618 1,650 1,650 1,628
Total Expenditures 14,622 15,745 15,745 16,779
Net Increase (Decrease) in Fund Balance (2,416) (3,458) (3,458) (4,045) Fund Balance w/o Project Costs 20,083 16,625 16,625 12,580 % of Operating Costs 137% 106% 106% 75%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300016 - Remote Control Valves - - - -
CIP 300016 - Backflow Preventers - - -
CIP 300016 - Landscape Renovation - - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvements Projects - - - -
Net Increase (Decrease) in Fund Balance (2,416) (3,458) (3,458) (4,045)

FUND BALANCE
Fund Balance, June 30 $ 20,083 $ 16,625 $ 16,625 $ 12,580 % of Operating Costs 137% 106% 106% 75%

LEVY INFORMATION
Total Special Assessment 7,700 7,700 7,700 7,700
Total Parcels Levied 140 140 140 140
Assessment Rate 55 55 55 55
Maximum Assessment Rate 100 100 100 100

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Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-17
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 17 - HENRY RANCH
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 95,465 $ 99,864 $ 99,864 $ 78,794

REVENUES
Assessment Revenue 20,400 22,950 22,950 22,950
Interest 10 - - -
Other Revenue (Transfers from Citywide) 14,733 15,028 15,028 15,024 Total Revenues 35,143 37,978 37,978 37,974

EXPENDITURES
Personnel 5,961 6,376 6,376 6,521
Contracts 5,088 21,642 23,642 21,798
Utilities 14,395 16,274 22,874 16,150
Materials & Supplies - 750 750 750
Indirect Costs 5,300 5,406 5,406 4,860
Total Expenditures 30,744 50,448 59,048 50,079
Net Increase (Decrease) in Fund Balance 4,399 (12,470) (21,070) (12,105) Fund Balance w/o Project Costs 99,864 87,394 78,794 66,689 % of Operating Costs 325% 173% 133% 133%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300017 - Irrigation Controllers - - - -
CIP 300017 - Backflow Preventers - - - -
CIP 300017 - Landscape Renovation - - 5,000
Transfer from Citywide - 30% Share of Arterial - - - (1,500) Total Improvement Projects - - - 3,500
Net Increase (Decrease) in Fund Balance 4,399 (12,470) (21,070) (15,605)

FUND BALANCE
Fund Balance, June 30 $ 99,864 $ 87,394 $ 78,794 $ 63,189 % of Operating Costs 325% 173% 133% 126%

LEVY INFORMATION
Total Special Assessment 20,400 22,950 22,950 22,950
Total Parcels Levied 102 102 102 102
Assessment Rate 200 225 225 225
Maximum Assessment Rate 375 375 375 375

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Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-18
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 18 - OLD RANCH SUMMIT
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 201,309 $ 206,937 $ 206,937 $ 48,037

REVENUES
Assessment Revenue 27,000 27,000 27,000 18,900
Return Funding - CIP
Interest (35) - - -
Other Revenue (Transfers from Citywide) 766 (5,219) (5,219) 851 Total Revenues 27,731 21,781 21,781 19,751

EXPENDITURES
Personnel 11,100 12,117 12,117 12,203
Contracts 2,916 2,841 2,841 6,000
Utilities 5,613 600 8,900 4,450
Materials & Supplies - 300 300 300
Indirect Costs 2,474 2,523 2,523 2,467
Total Expenditures 22,103 18,381 26,681 25,420
Net Increase (Decrease) in Fund Balance 5,628 3,400 (4,900) (5,669) Fund Balance w/o Project Costs 206,937 210,337 202,037 42,368 % of Operating Costs 936% 1144% 757% 167%

IMPROVEMENT PROJECTS
Interior
CIP 300018 - Remote Control Valves - - - -
CIP 300018 - Pond Clean Up 140,000 140,000
CIP 300018 - Landscape Renovation - - - -
Arterial
CIP 300018 - Landscape Renovation - 20,000 20,000 -
Transfer from Citywide - 30% Share of Arterial - (6,000) (6,000) - Total Improvement Projects - 154,000 154,000 -
Net Increase (Decrease) in Fund Balance 5,628 (150,600) (158,900) (5,669)

FUND BALANCE
Fund Balance, June 30 $ 206,937 $ 56,337 $ 48,037 $ 42,368 % of Operating Costs 936% 306% 180% 167%

LEVY INFORMATION
Total Special Assessment 27,000 27,000 27,000 18,900
Total Parcels Levied 54 54 54 54
Assessment Rate 500 500 500 350
Maximum Assessment Rate 1,858 1,858 1,858 1,858

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Packet Pg. 89
Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) F-19
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 19 - GLASS HOUSE
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 31,657 $ 35,914 $ 35,914 $ 28,175

REVENUES
Assessment Revenue 14,498 14,656 14,656 14,000
Interest (37) - - -
Other Revenue (Transfers from Citywide) - - - -
Total Revenues 14,461 14,656 14,656 14,000

EXPENDITURES
Personnel 2,900 3,099 3,099 3,190
Contracts 3,552 5,412 5,412 5,508
Utilities 2,261 2,112 2,112 2,300
Materials & Supplies 195 450 450 450
Indirect Costs 1,296 1,322 1,322 1,230
Total Expenditures 10,204 12,395 12,395 12,678
Net Increase (Decrease) in Fund Balance 4,257 2,261 2,261 1,322 Fund Balance w/o Project Costs 35,914 38,175 38,175 29,497 % of Operating Costs 352% 308% 308% 233%

IMPROVEMENT PROJECTS
Interior Only
CIP 300019 - Irrigation Controllers - - - -
CIP 300019 - Remote Control Valves - - - -
CIP 300019 - Landscape Renovation - 10,000 10,000 20,000 Total Improvement Projects - 10,000 10,000 20,000
Net Increase (Decrease) in Fund Balance 4,257 (7,739) (7,739) (18,678)

FUND BALANCE
Fund Balance, June 30 $ 35,914 $ 28,175 $ 28,175 $ 9,497 % of Operating Costs 352% 227% 227% 75%

LEVY INFORMATION
Total Special Assessment 14,656.09 14,656.09 14,656.09 14,000.00 Total Parcels Levied 3 3 3 3
Assessment Rate (rate varies by parcel) 14,656.09 14,656.09 14,656.09 14,000.00 Maximum Assessment Rate 14,656.09 14,890.59 14,890.59 15,188.40

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Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report) G-1

ASSESSMENT PER UNIT FACTOR BY SPECIAL ZONE

APPENDIX G

SUMMARY OF ASSESSMENTS
Zone
Number Zone Name
Proposed
Unit
Factors
FY 2021/22
Levied
Rate per Unit
FY 2022/23
Proposed
Rate per Unit
FY 2022/23
Estimated
Revenue
Proposed
Max Rate per
Unit
Zone 1 Citywide Street Lighting 26,515.50 $30.23 $30.23 $801,564 $33.90 Zone 2 Citywide Landscaping 24,881.25 $71.81 $73.25 $1,822,457 $73.25 Zone 3 Canyon Lakes 3,011.75 $80.00 $0.00 $0.00 $110.00 Zone 4 Vista San Ramon 161 $180.00 $180.00 $28,980 $180.00 Zone 5 Summerwood Loop 421 $160.00 $100.00 $42,100 $160.00 Zone 6 West Branch 631.75 $380.00 $380.00 $240,065 $380.00 Zone 7 Bent Creek 452 $445.00 $445.00 $201,140 $445.00
Zone 8 Deerwood 639 $100.00 $115.00 $73,485 $115.00
Zone 9 Country View 184 $100.00 $50.00 $9,200 $100.00
Zone 10 Old Ranch Estates 136 $320.00 $300.00 $40,800 $380.00 Zone 11 Village Parkway 241 $70.00 $70.00 $16,870 $110.00 Zone 12 El Nido 158 $95.00 $95.00 $15,010 $125.00
Zone 13 Crown Ridge 104 $730.00 $730.00 $75,920 $1,000.00 Zone 14 Four Oaks 59 $175.00 $175.00 $10,325 $175.00
Zone 15 Circle E 153 $250.00 $200.00 $30,600 $300.00
Zone 16 Thomas Ranch 140 $55.00 $55.00 $7,700 $100.00
Zone 17 Henry Ranch 102 $225.00 $225.00 $22,950 $375.00 Zone 18 Old Ranch Summit 54 $500.00 $350.00 $18,900 $1,858.00 Zone 19* Glass House SR $7,723.76
CH $1,260.42
SR $7,378.00
CH $1,204.00
SR $8,004.29
CH $1,306.20
VV $5,671.91 VV $5,418.00 $14,000 VV $5,877.91
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing $3,472,066
The owners of the three Zone 19 parcels were responsible for paying the Zone 1 and Zone 2 assessments prior to the formation of Zone 19. Therefore, these three parcels are included in the Zone 1 and Zone 2 unit factors and revenue estimates above, in addition to the Zone 19 assessment and revenue estimates.

Description
Per Unit
FY 2021/22
Per Unit
FY 2022/23
Per Unit
Change
Bishop Ranch Properties (Zone 1 only) $30.23 $30.23 $0.00 Canyon Lakes (Zone 1, Zone 2, Zone 3) $182.04 $103.48 ($78.56) Vista San Ramon (Zone 1, Zone 2, Zone 4) $282.04 $283.48 $1.44 Summerwood Loop (Zone 1, Zone 2, Zone 5) $262.04 $203.48 ($58.56) West Branch (Zone 1, Zone 2, Zone 6) $482.04 $483.48 $1.44 Bent Creek (Zone 1, Zone 2, Zone 7) $547.04 $548.48 $1.44 Deerwood (Zone 1, Zone 2, Zone 8) $202.04 $218.48 $16.44 Country View (Zone 1, Zone 2, Zone 9) $202.04 $153.48 ($48.56) Old Ranch Estates (Zone 1, Zone 2, Zone 10) $422.04 $403.48 ($18.56) Village Parkway (Zone 1, Zone 2, Zone 11) $172.04 $173.48 $1.44 El Nido (Zone 1, Zone 2, Zone 12) $197.04 $198.48 $1.44 Crown Ridge (Zone 1, Zone 2, Zone 13) $832.04 $833.48 $1.44 Four Oaks (Zone 1, Zone 2, Zone 14) $277.04 $278.48 $1.44 Circle E (Zone 1, Zone 2, Zone 15) $352.04 $303.48 ($48.56) Thomas Ranch (Zone 1, Zone 2, Zone 16) $157.04 $158.48 $1.44 Henry Ranch (Zone 1, Zone 2, Zone 17) $327.04 $328.48 $1.44 Old Ranch Summit (Zone 1, Zone 2, Zone 18) $602.04 $453.48 ($148.56) Glass House (Zone 19)* SR $7,723.76
CH $1,260.42
VV $5,671.91
SR $7,378.00
CH $1,204.00
VV $5,418.00 ($656.09)
All Other Areas (Zone 1, Zone 2) $102.04 $103.48 $1.44
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing The Zone 1 and Zone 2 assessments for these parcels are accounted for separately from the Zone 19 assessments.

Therefore, no increases for Zone 1 and Zone 2 are showing under Zone 19.

CUMULATIVE ASSESSMENTS
(includes Citywide Zones and Special Zone)

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Attachment: A: FY 2022-23 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-062 : LLD Engineer's Report)

CITY COUNCIL STAFF REPORT
DATE: May 10, 2022
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Robin Bartlett, Division Manager/District Engineer
SUBJECT: RESOLUTION NO. 2022-063 - Approving the Preserve Landscaping and Lighting District Engineer's Report for FY 2022/23, Adopting a Resolution of Intention to Levy and Collect Assessments for FY 2022/23, and Setting a Public Hearing for June 14, 2022

EXECUTIVE SUMMARY
The Preserve Landscaping and Lighting Assessment District (District) is a new District formed in 2018 for the purpose of maintaining public landscaping and lighting improvements associated with The Preserve Development. Various improvements at the Preserve are currently under construction and are expected to be accepted by the City for maintenance in the near future.

Other improvements have yet to be started and the final completion date is unknown. However, it is anticipated that during FY 2022/23, most improvements will be accepted by the City for maintenance. The District will assess those properties that are currently assessable in order to cover the cost of that maintenance. The Public Hearing is set for June 14, 2022.

RECOMMENDED ACTION
Staff recommends the City Council adopt this Resolution approving The Preserve Landscaping and Lighting District Engineer's Report for FY 2022/23, adopting a Resolution of Intention to levy and collect assessments for FY 2022/23, and setting a Public Hearing for June 14, 2022.

BACKGROUND/DISCUSSION
District Formation
The Preserve Landscaping and Lighting Assessment District was formed on March 13, 2018 through adoption of Resolution No. 2018-033, to fund the proposed public landscaping program associated with The Preserve (Faria) Development. Property owners within the District will pay an annual assessment to fund the maintenance of public landscaping. Such maintenance is performed through a combination of City staff and contractors.

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Improvements
All improvements to be maintained by the District in FY 2022/23 will be constructed by The Preserve developer per the approved project plans and will be transferred for ownership to the City. The new improvements will consist of landscape, irrigation, hardscape, a walking path, and related improvements located along Faria Preserve Parkway with improvements located on Purdue Road and Bollinger Canyon Road, immediately adjacent to the Project. The timing of acceptance of these improvements is governed by the developer’s schedule.

Cost of Maintenance
The cost of maintenance, annualized replacement cost of the improvements, and the cost of administration of the District were estimated as presented in the Engineer’s Report that was prepared for the formation of the District. The total annual cost for the District was estimated at $172,000 in 2018.

Anticipated expenditures for FY 2022/23 are difficult to determine, as the extent of improvements that will be completed by the developer and accepted by the City for maintenance is unknown. However, based on discussions with the developer, it is anticipated that approximately 75% of the improvements may be completed by the end of the fiscal year. Total maintenance and long term replacement costs are expected to be $120,024. However, certain consultant and administrative costs are expected to be low during this initial startup of the District. Total indirect costs are expected to be $8,500 in FY 2022/23.

Not all of the actual costs may be assessed. A certain fraction of the benefits of the improvements is deemed to be of general benefit to the community as a whole and is not assessable. Analysis done for the original Engineer’s Report determined that this benefit was

7.92%. The total estimated general benefit contribution for FY 2022/23 is $9,592.

The total direct cost for the District has been conservatively estimated as $121,117 for FY 2022/23. As indicated in the Engineer’s Report (Attachment A), the total maximum amount that can be assessed is $120,024 including maintenance, annualized replacement, contingency and administrative costs and not including general benefit costs.

However, due to the limited activity by the City the fund is expected to have accumulated a reserve by the end of the current fiscal year of approximately $252,000. Based on a reserve requirement that is equal the estimated replacement costs plus a full years operating cost, this is larger than is required by approximately $35,000. Therefore, it is recommended that the actual amount to be assessed this year be reduced to $84,753.91.

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The breakdown is summarized below:

Description Costs
Annual Operation, Maintenance and Contingency Costs (O&M) $161489 O&M for FY 2022/23 - 75% maintenance by City $121,117
Less: General Benefit Contribution (7.92%) -$9,592
Total Assessable (Direct) Costs $111,524
Indirect Costs (Tax Roll Fees, Administration) $8,500
Excess Reserve ($35,270)
Total Maximum Costs to be Assessed $84,753.91
Assessment
The initial maximum assessment for the District was set at $373.66 per benefit point. This can be adjusted by the greater of 2% or the Consumer Price Index for the San Francisco Bay Area, All Urban Consumers. This year, the applicable inflation rate was 5.19%. Therefore, a 5.19% increase has been applied. The current maximum assessment that can be levied is $400.91.

Single-family homes will be assessed one benefit point and townhome condominiums will be assessed 0.75 benefit points.

New units are being rapidly constructed within the District boundaries. Lots with foundations poured prior to the end of FY 2021/22 will be included in the FY 2022/23 tax roll. The number of foundations poured within the timeframe described is unknown at this time. However, for the purpose of estimating revenues, staff has predicted that 392.5 benefit points will be assessed at an assessment rate of $215.93. This will result in revenue of $84,754.

Future Reserve Study Update
As improvements are completed and accepted for maintenance by the City, actual costs of maintenance and administration will become clearer. In addition, appropriate reserves for nonroutine maintenance and replacement of improvements will be accumulated. The amount of money that needs to expended in any given year and the required reserves will be tracked and presented to the Finance Committee and City Council in annual updates to a Reserve Fund Study and in the annual Engineer’s Report.

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Finance Committee Comments
On May 9, 2022, staff presented an overview of the FY 2022/23 District budget to the Finance Committee. Staff reviewed the process and improvements with the Committee and received comments. The Committee recommended that the report be forwarded to the Council.

FISCAL ANALYSIS
As indicated above, the total estimated costs for administering the District for FY 2022/23 is based on an assumption that the District will take responsibility for approximately 75% of the operating costs next year. This could, under the worst case scenario, result in an operating deficit. However, if all of the improvements are completed and maintained for the full year then the District will still have sufficient funds to maintain the improvements while retaining funds for long-term replacement projects.

The Engineer’s Report will be the basis for the assessment of parcels located within The Preserve Landscaping & Lighting Assessment District. The associated costs, as well as revenues from this levy, will be presented to the City Council for review and will be included in the proposed FY 2022/23 Operating Budget and Capital Budget of the Five-Year Capital Improvement Program. Staff may request adjustments during the FY 2022/23 Mid-Year budget process to normalize the budget relative to actual acceptances and assessments.

STEPS FOLLOWING APPROVAL

1. Conduct Public Hearing and adopt a Resolution confirming the diagram and assessments and levying the assessments for FY 2022/23 - June 14, 2022.

2. File the final Engineer’s Report, together with the assessment roll and the assessment diagram, with the Contra Costa County Assessor by August 10, 2022.

ATTACHMENT
A: The Preserve Landscaping and Lighting Assessment District FY 202223 Engineer’s Report

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RESOLUTION NO. 2022-063

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

APPROVING THE PRESERVE LANDSCAPING AND LIGHTING DISTRICT ENGINEER'S REPORT FOR FY 2022/23, ADOPTING A RESOLUTION OF INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FY 2022/23, AND SETTING A PUBLIC HEARING FOR JUNE 14, 2022
WHEREAS, on March 22, 2022, the City Council of the City of San Ramon adopted Resolution No. 2022-039 describing new improvements for The Preserve Landscaping and Lighting District (District) and ordering the District Engineer to prepare and file an Engineer’s Report for FY 2022/23; and
WHEREAS, the District Engineer has prepared the Engineer’s Report for FY 2022/23, which contains the full detailed description of the improvements, the boundaries of the Assessment District, and the proposed assessments of assessable properties within the District; and
WHEREAS, on May 10, 2022, the Report was presented to the City Council of the City of San Ramon for review and approval; and
WHEREAS, the District Engineer filed the Report with the Office of the City Clerk; and WHEREAS, the assessments proposed in the Engineer’s Report for FY 2022/23 are within the ranges established in compliance with Article XIIID (Proposition 218) of the California Constitution, and therefore do not constitute increased assessments under the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 et seq); and WHEREAS, under authority of Government Code Section 53739, the City Council may levy assessments for FY 2022/23 at any amount which does not exceed the approved range; and WHEREAS, Section 22624 of the Streets and Highways Code requires that the City Council adopt a Resolution of Intention to levy and collect assessments within the Assessment District for the fiscal year stated, upon approval of the Engineer’s Report.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon hereby:

1. Approves the FY 2022/23 Engineer’s Report, which includes: a) maximum assessment rate cap increases by the voter-approved minimum of 2% to an adjusted amount $400.91 per assessment unit per year; and

2. Declares its intention to levy and collect assessments within the District for FY 2022/23; and

3. Sets June 14, 2022 as the Public Hearing date for the Preserve Landscaping and Lighting District.

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PASSED, APPROVED AND ADOPTED at the meeting of May 10, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
___________________________
Christina Franco, City Clerk

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The Preserve Landscaping and Lighting Assessment District Assessment Engineer’s Report
Fiscal Year 2022/23

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Packet Pg. 98
Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 202223 Engineer’s Report (2022-063 : The Preserve LLD

Page 2 of 19 ends

Transmittal
I, the undersigned, respectfully submit the enclosed Engineer’s Report, and, to the best of my knowledge, information and belief, the Engineer’s Report, Assessments, and the Assessment Diagram herein have been prepared and computed in accordance with the order of the City Council of the City of San Ramon and the Assessment Law.

Robin Bartlett
District Engineer
R.C.E. 52065 (Expires 12/31/22)
Certification of Filing
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment and Assessment Diagram thereto attached was filed with me on the day of 2022.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment and Assessment Diagram thereto attached was approved and confirmed by the City Council of the City of San Ramon, California, on the day of 2022.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California

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TABLE OF CONTENTS
Transmittal .........................................................................................................................2 Certification of Filing...........................................................................................................2 INTRODUCTION 4
IMPROVEMENTS 4
Location of District and Improvements................................................................................4 Landscaping Program ........................................................................................................4 Overhead ...........................................................................................................................4 ESTIMATE OF COSTS 5
Annual Maintenance Cost Estimate....................................................................................5 Annualized Replacement Cost Estimate.............................................................................6 Contingency and Administration Costs ...............................................................................6 SPECIAL AND GENERAL BENEFIT 7
Introduction ........................................................................................................................8 Identification of Benefit .......................................................................................................8 Separation of General Benefit ..........................................................................................10 Quantification of General Benefit......................................................................................10 Apportioning of Special Benefit.........................................................................................12 Future Subdivision............................................................................................................15 METHOD OF ASSESSMENT 16
Balance to be Assessed...................................................................................................16 Maximum Annual Assessment Amount per Benefit Point and Annual Increase to the Maximum Annual Assessment .........................................................................................16 Method of Assessment Spread.........................................................................................17 Total Maximum Assessment per Property Type ...............................................................17 ASSESSMENT ROLL 18
ASSESSMENT DIAGRAM 19

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INTRODUCTION
This Assessment Engineer’s Report that separates and quantifies the special and general benefits and assesses the proportional special benefit to fund a proposed landscaping program containing decorative planting, irrigation, minor hardscaping, a walking path and pedestrian improvements within the proposed The Preserve Landscape and Lighting Assessment District (hereafter referred to as the “District”). Article XIID Section 4 of the Constitution of the State of California (“Proposition 218”) and recent court rulings have made clear the importance of separating and quantifying the special and general benefits and supporting that quantification with evidence and analysis.

IMPROVEMENTS
Location of District and Improvements
The District will provide ongoing funding for a landscaping program containing decorative planting, irrigation, hardscaping, a walking path and pedestrian improvements. The proposed District area was annexed into the City by LAFCO Resolution 08-27 on February 11, 2009. The Faria Preserve is generally located north of Deerwood Drive and Deerwood Road, east of Bollinger Canyon Road and west of Omega Road.

The improvements are located along a section of Purdue Road, a section of Bollinger Canyon Road, a section of Omega Road, and along Faria Preserve Parkway.

The Preserve project plans containing detailed information as to the exact description and location of the improvements are on file with the City. All improvements to be maintained by the District are located in the public right of way and exclude those fences, gates, screen walls and existing retaining walls on Purdue Road and those improvements to be maintained by The Preserve Home Owners Association(s) and those elements to be maintained by the Landscaping and Lighting District 1984-1.

Landscaping Program
The Landscaping Program provides year-round maintenance and management services. Landscape improvements include trees, shrubs and decorative plantings together with an irrigation system containing controllers, valves and booster pumps. Hardscape improvements include decorative paving, retaining walls and a DG walking path. The walking path improvements include sitting benches, trash receptacles and drinking fountains.

Services include routine maintenance of the landscape and hardscape improvements. Landscape services include pruning, trimming, irrigation, fertilization, repair and replacement of the improvements. Hardscape services include repair, painting, cleaning, graffiti removal, replacement of the improvements, regular trash removal and all utilities.

The landscaping will be installed in order to create a common theme and neighborhood identity for parcels within the District.

Overhead
In addition to the costs to maintain and service the District improvements mentioned above, the City will incur costs for staff time and expense related to the programs mentioned above, as well as the management of the District. Staff time includes oversight and coordination of both City and contractor provided services, annual tax roll preparation, and addressing property owner questions and concerns. These activities are

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directly related to the District and improvements within the District, and without them, the improvements could not be efficiently completed or properly maintained on an ongoing basis.

ESTIMATE OF COSTS
The estimated costs of maintenance and servicing of the improvements as described in the previous section are summarized below. Each year, as part of the assessment district levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year.

Annual Maintenance Cost Estimate
The table below Estimates the cost of the annual maintenance and servicing of all of the improvements in 2022 dollars. These costs reflect the total cost for the District. That actual costs will be depended on the amount and timing of the turnover of improvements to the District.

Estimated Annual Maintenance Cost
Item Quantity Units Cost
Landscaping 141,326 sf $78,080.37
Trees 264 ea. $5,443.63
Irrigation Booster Pumps 1 ea. $549.86
Irrigation Controllers 3 ea. $549.86
Remote Control Valves 150 ea. $54.99
Retaining Wall Face 1,116 sf $274.93
Decorative Paving 2,075 sf $219.94
DG Path 7,959 sf $6,598.34
Bench 2 ea. $54.99
Trash Cans 2 ea. $384.90
Drinking Fountain 2 ea. $54.99
TOTAL ANNUAL MAINTENANCE COST $92,266.81

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Annualized Replacement Cost Estimate
The table below estimates the annualized replacement cost in 2022 dollars of the improvements calculated over the service life of each item.

Estimated Annualized Replacement Cost
Cost per
Unit
Life
Years Cost
Landscaping $4.95 20 $34,969.40
Trees $549.86 30 $4,838.78
Irrigation Booster Pumps $71,482.03 30 $2,382.73
Irrigation Controllers $4,948.76 10 $1,484.63
Remote Control Valves $439.89 20 $3,299.17
Wall Replacement $82.48 75 $1,227.29
Decorative Paving $13.20 20 $1,369.16
DG Path $13.20 15 $7,002.16
Bench $879.78 10 $175.96
Trash Cans $1,083.23 10 $216.65
Drinking Fountain $4,948.76 10 $989.75
TOTAL ANNUALIZED REPLACEMENT COST 57,955.67
Contingency and Administration Costs
The table below estimates a contingency amount to account for any extraordinary repairs, annual cost estimate rates and final improvement quantity variances. Variances occur when additional improvements are installed that were not part of the initial project estimate.

Contingency Cost Estimated at 7.5%
TOTAL ANNUAL MAINTENANCE COST $92,266.81
TOTAL ANNUALIZED REPLACEMENT COST $57,955.67
TOTAL MAINTENANCE AND REPLACEMENT COST $150,222.48
Plus Contingency Amount (7.5%) $11,266.69
TOTAL ANNUAL MAINTENANCE AND REPLACEMENT COST $161,489.17 Estimated Annual Administration Cost
Consultant Services $0.00
Contra Costa County Tax Roll Fees $1,000.00
Annual City Administration
Annual Resolutions, Engineer's Report $7,500.00
Finance effort per fund 0.00
TOTAL ADMINISTRATION COSTS $8,500.00
TOTAL ANNUAL COSTS $169,989.17

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2022-2023 Costs
Anticipated expenditures for Fiscal Year 2022/23 remain difficult to determine, as the extent of improvements, which will be completed by the developer and accepted by the City for maintenance, is unknown. For FY 2021/22 staff assumed that 50% of the improvements would be turned over. However, as of the preparation of this report, no turn overs have occurred. As of the beginning of FY 2021/2022, the district had a reserve balance of $174,863.66. The anticipated balance at the end of FY 2021/2022 is $251,948.66. In order to be conservative, it has been assumed that all remaining improvements will be turned over to the City for maintenance during FY 2022/2023, resulting in the City undertaking approximately 75% of a full year’s maintenance. It has also been conservatively assumed that not all of units would be assessable for FY 2022/2023. Due to the limited activities undertaken by the City during the current fiscal year reserves are expected to be in excess of those required. For that reason the actual assessment will be reduced while continuing to set aside appropriate funds for long term replacement and operational needs. In the event of full turn over, there are sufficient reserves plus new assessments to pay for all required maintenance. The current operating budget may not account for all of these costs and will be adjusted as needed during the FY 2022/2023 Mid-Year budget process to account for the actual amount of maintenance required.

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SPECIAL AND GENERAL BENEFIT
Introduction
Pursuant to Article XIIID, all parcels that receive a special benefit conferred upon them as a result of the public improvements shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the project. Furthermore, Article XIIID requires that the City separate the general benefit from special benefit, so that only the special benefit may be assessed.

Article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIIID also provides that publicly owned properties within an assessment district must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Examples of parcels which might be exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts, public parks and parkways and open space areas. At this time, there are parcels expected to develop within the District that would be exempt from the assessment, as they are planned public streets, open space, and park areas, which receive no special benefit from the improvements.

Identification of Benefit
The operation and maintenance of the improvements and necessary related administrative expenses the City will incur in obtaining and managing maintenance services will provide benefits to both those properties within the boundary of the District and to the community as a whole. The benefits conferred to property within the boundary of the District from the public improvements are described below. This report does not consider any general enhancement of property value.

AESTHETIC BENEFITS
Aesthetics, or the beautification of property, is a primary component of livability. Livability encompasses several qualities and characteristics that are unique to a specific area. The Victoria Transport Policy Institute (2011) expands on the concept of livability and the various benefits associated with that designation:
“The livability of an area increases property desirability and business activity. Livability is largely affected by conditions in the public realm, places where people naturally interact with each other and their community, including streets, parks, transportation terminals and other public facilities.

Livability also refers to the environmental and social quality of an area as perceived by employees, customers and visitors. This includes local environmental conditions, the quality of social interactions, opportunities for recreation and entertainment, aesthetics, and existence of unique cultural and environmental resources.”
The maintenance and servicing of the improvements increases the aesthetics, appearance and desirability of properties within the proposed boundaries of the District. The overall appeal of the District is enhanced when improvements are in place and kept in a healthy and satisfactory condition.

The maintenance of the improvements will provide and create a cohesive community identity that will serve to improve the livability within and helps define a positive urban character with the visual features of a destination community. This encourages the enjoyment of the neighborhood as well as promotes the maximum use of each area.

Conversely, appeal decreases when improvements are not well maintained, unsafe, or destroyed by the elements or vandalism. Upgraded and maintained amenities will enhance the appearance, desirability and “livability” of the property throughout the District.

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PEDESTRIAN BENEFITS
Walking paths will be maintained and free from trash. These routinely maintained sidewalks will provide a year-round, aesthetically pleasing environment that will encourage pedestrian activity.

Regular maintenance and repair ensures that the improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties adjacent to or in close proximity to the improvements within the proposed District. According to the Victoria Transport Policy Institute (2011), streetscapes have a significant effect on how people view and interact with their community. With streetscapes that are safe and inviting, people are more likely to walk, which can help reduce automobile traffic, improve public health and attract residents to the community.

Maintained walking improvements will enhance the local identity of the District, which will lead to a stronger and healthier community. The walking improvements including benches, water fountains and trash receptacles will establish continuity throughout the district. The walking improvements also provide an additional means to enjoy the landscaping improvements.

A survey conducted by DMB (an Arizona based commercial developer) found that there was a strong demand for communities characterized by pedestrian access, a sense of connection, and a sense of community and diversity (Urban Land Institute, 2006). According to the Urban Land Institute report “Creating Walkable Places: Compact Mixed-Use Solutions”, people want their neighborhoods to provide more opportunities to walk (Urban Land Institute, 2006). A survey sponsored by the Surface Transportation Policy Project found that 55% of respondents would like to walk more, 63% would like to run errands on foot and walk to stores, and 79% would like sidewalks and other places to walk and exercise (Urban Land Institute, 2006). The installation of the inter-connecting sidewalks improves the livability and appeal for the properties.

SECURITY AND SAFETY BENEFITS
A recent study has found that after landscape improvements were installed, there was a 46% decrease in crash rates across urban arterial and highway sites and a second study reviewed found a 5% to 20% reduction in mid-block crashes after trees and planters in urban arterial roads were put in place. In addition, there is less graffiti, vandalism, and littering in outdoor spaces with natural landscapes than in comparable plant-less spaces (Wolf, 2010). As residents are active in their neighborhoods there is a proportional reduction in crime as these neighborhoods become more cohesive, self-aware, and self-policing.

Further, by including landscaping in the central portion of streets, this will discourage pedestrians from cutting across the streets and encourage the use of designated pedestrian crossings. The Victoria Transport Policy Institute (2011) has found that streetscapes reduce traffic speeds, and when combined with improved pedestrian crossing conditions, can significantly reduce collisions.

According to the Federal Highway Administration (“FHWA”), sidewalks and walking trails reduce roadway accidents, including pedestrian/motor vehicle accidents. In addition, roadways without sidewalks are more than twice as likely to have pedestrian involved accidents compared to sites with sidewalks on both sides of the street (FHWA, n.d.). In 2008, the National Traffic Safety Administration’s (“NHTSA”) National Pedestrian Crash Report identified California as one of the states with the highest number of pedestrian deaths (NHTSA, 2008).

The maintained improvements will provide an increased level of safety to the property, residents, and visitors to the District. Convenient and safe pedestrian access is a critical component to the establishment of a community. Well-maintained and clean sidewalks and walking trails provide a separation between vehicle and pedestrian as well as property and pedestrian, which provides a safety benefit for both property and pedestrian. Safety for pedestrians involves not only a degree of protection from vehicular accidents, but also from criminal activity. Well-maintained areas mitigate crime, especially vandalism, and enhance pedestrian and vehicular safety.

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The U.S. Department of Transportation Federal Highway Administration (FHWA, n.d.) notes that annually, around 4,500 pedestrians are killed in traffic crashes with motor vehicles in the United States. Pedestrians killed while "walking along the roadway" account for almost 8 percent of those deaths. Providing safe walkways separated from the travel lanes could help to prevent up to 88 percent of these "walking along roadway” crashes.

Separation of General Benefit
Section 4 of Article XIIID of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next “separate the general benefits from the special benefits conferred,” and only the special benefits can be included in the amount of the assessments imposed. A general benefit is an overall and similar benefit to the public at large resulting from the maintenance and operation of the improvements to be provided by the assessments levied.

The maintenance of the improvements will provide improved aesthetic, pedestrian and safety benefits to property within the District, but it is recognized that the maintenance activities will also provide a level of benefit to some property within proximity to the District, as well as visitors and individuals passing through the District. This is considered to be a general benefit that cannot be funded by District assessments.

Pedestrian and vehicular traffic from property within and outside of the District, as well as individuals passing through the District area will utilize and enjoy the maintained improvements. Therefore, the general benefit created as a result of District maintenance activities must be considered.

The maintenance of the improvements will also provide a level of improved aesthetic, pedestrian and safety benefits to pedestrians and vehicles that will travel through the District to access properties outside of the District boundaries. Further, non-resident pedestrians may take advantage of the clean and safe areas and incorporate the area into their fitness routine as part of the overall route travelled. These activities create general benefit that is required to be separated and quantified as shown below.

Quantification of General Benefit
The amount of general benefit that is provided from the District activities cannot be funded via property owner assessments within the District. In order for property within the District to be assessed only for that portion of special benefit received from the District maintenance and service activities, general benefits provided by the ongoing maintenance of the improvements needs to be quantified.

The District is projected to consist of a variety of property land uses, including 296 single family residential parcels, 304 condominium units, a house of worship and approximately 220 acres used for non-residential purposes, including open space, recreational and public property. Properties within the District are classified to a land use category according to the assigned land use code as shown on the County Assessor’s latest secured property tax roll.

As a result of the maintenance activities, there will be a level of general benefit to traffic and/or pedestrians that do not live in or intend to conduct business within the District. This general benefit, serving as a pass through corridor or destination for traffic and/or pedestrians, needs to be quantified. The identified benefits provided by the maintenance of the improvements include beautification of the area, pedestrian benefits and security/safety benefits. Each of these benefits must be considered and quantified.

General Benefit Portion of Improved Aesthetic Benefits
The automotive traffic, generated from property outside of the District, which may pass though the District and enjoy the maintained improvements must be estimated. The AECOM Final Transportation Impact Analysis was prepared in August 2013 for the Faria Preserve project (the “Traffic Study”).

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The Traffic Study analyzed trips generated by the Faria development and the impact of those trips on the surrounding transportation infrastructure. The Traffic Study projected trips generated by the Faria project and trips generated by the non-project area to estimate the total trip loads on selected intersections. By comparing the Project Trip Assignments with the Cumulative (2030) Plus Project Intersection Traffic Volumes and Geometry it was found that no through traffic was calculated to pass through the Faria development. However, the Traffic Study was based upon a roadway configuration that differs from the current development plan. The difference is the Eastern connection of Faria Parkway formerly connected to Deerwood Road (Intersection “A”) and now it will connect to Purdue Road. In order to allow for potential through traffic trips due to the roadway configuration change, it is estimated that 5% of the total traffic trips passing the improvements will be from sources outside the District (through and/or destination traffic) and thereby will enjoy an aesthetic benefit from their maintenance.

General Benefit Portion of Improved Pedestrian Benefits The pathways connect the neighborhoods with open space and park areas. The walking paths create recreational and fitness opportunities as well as develop a sense of community. There will be pedestrian traffic, generated from property outside of the District, which may utilize the maintained walking paths in the District and access property located outside of the District boundaries. Pedestrians may also incorporate the walking paths into their leisure and fitness routines, thus making the District walking paths serve as a pass through portion of their overall route travelled.

The park and open space associated with the Faria development will draw people from outside the district who will enjoy the pedestrian benefits. The walking paths maintained by the District are a subset of the entire sidewalk, walking path and foot trail system planned for the Faria development open space and park parcels.

The 13.6-acre park associated with the Faria development is approximately 3.3% of the City’s total park acreage. The 190 acres of open space is approximately 8.2 % of the City’s total open space area. The location of the project area is distant from the residential core of the City and as evidenced by the Traffic Study, minimal through traffic is anticipated to travel through the area. However, as a pedestrian recreational destination area, there is an expectation of a higher percentage of out of District pedestrian use relative to total pedestrian use. The out of District (General Benefit) percentage of use is estimated at 1/8 or 12.5% of pedestrians enjoying the District improvements.

General Benefit Portion of Improved Security &Safety Benefits The improvements will provide improved security and safety to persons and property. The identified benefits to property (reduced graffiti, vandalism and littering) are localized and therefore limited to the property within the District. 0.0% General Benefit is estimated to accrue to property outside the District. The safety and security general benefit to persons is proportional to the pedestrian benefit estimated for those outside the District, or 12.5%. The General Benefit for persons and property are averaged to produce an estimated General Benefit of 6.25% for improved security and safety.

Collective District-wide General Benefit
Since the District is comprised of improved aesthetics, pedestrian and increased safety and security benefits resulting from a blend of improvements, the activity of both pedestrians and vehicles must be addressed in a collective form rather than independently. Therefore, the average of the general benefit percentages has been used to quantify the overall level of general benefit for the District. This general benefit result is provided in the table below:

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General Benefit Quantification
Benefit Measurement Estimated Based Upon General Benefit % Aesthetics Trip Generation
Total traffic trips to or through the
District, which originate out of District. 5.00%
Pedestrian
Persons using walking
improvements Walking path use from outside district 12.50% Security &
Safety
Persons using walking
improvements Walking path use from outside district 12.50% Property distance
from improvements Distance from improvements 0.00%
Average Security & Safety 6.25% 6.25%
Total Averaged General Benefit 7.92%
The general benefit, which is the percentage of the total budget (excluding District administrative costs), that must be funded through sources other than assessments is 7.92%. The special benefit then, which is the percentage of the budget that may be funded by assessments, is 92.08%.

Apportioning of Special Benefit
As outlined in Section 5.2, each of the parcels within the District receives a special benefit from the improvements. Each parcel that has a special benefit conferred upon it, as a result of the maintenance and operation of improvements, is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements.

The total costs of maintenance and operation, less the amount of general benefit identified, will be assessed to the parcels within the District based on the benefit points assigned to each parcel. This Section provides a detailed breakdown of the assigned benefit points described herein. To assess special benefit appropriately, it is necessary to relate parcels of different land use, intensity of use, size, location, and proximity to improvements. The City has a well-established Assessment Factoring Methodology that has considered the proportional benefit received by all property types in the City for landscaping and lighting improvements.

Each parcel’s land use is a factor that differentiates parcels based on the benefit received from the improvements within the District. Parcels with residential land use are the basis for assigning benefit points for the maintenances and service activities.

Common areas, roads and easements are deemed to receive no benefit from the District maintenance activities because they serve as connectors for other properties and do not receive benefit from the increased aesthetics, security and safety or pedestrian benefits. Utility parcels are also deemed to not benefit from the maintenance of the improvements.

The following table provides the benefit points assigned to each land use category of parcels within the District.

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STREET LANDSCAPING & LIGHTING BENEFIT UNIT FACTORS
Land Use Use Code*
Aesthetic
Points
Pedestrian
Points
Security & Safety
Points
Total
Points
Single Family 11-19 .375 .25 .375 1.00
Condominium 29 .250 .25 .250 .75
Multiple Residential (including hotels, motels)
Units:

Two 21 .50 .50 .50 1.50
Three 22 .75 .75 .75 2.25
Four 23 1.00 1.00 1.00 3.00
Five 24 1.25 1.25 1.25 3.75
6 - 12 25 2.50 2.50 2.50 7.50
13– 24 26 4.50 4.50 4.50 13.50
25 - 59 27 5.00 10.00 5.00 20.00
60 – 80 28 8.75 17.50 8.75 35.00
81 - 100 28 11.25 22.50 11.25 45.00
101 - 200 28 18.75 37.50 18.75 75.00
201 - 400 28 37.50 75.00 37.50 150.00
401 - 600 28 62.50 125.00 62.50 250.00
601 - 800 28 87.50 175.00 87.50 350.00
801 - 1,000 28 112.00 225.00 112.50 450.00
etc. etc. etc. etc. etc. etc.

Industrial 50 - 59
Assessment basedon frontage and total area of the parcel – see tables below Commercial 29 - 49
Institutional 70 - 79
Industrial
Frontage (ft) Points Parcel Area (ft2) Parcel Area (ac) Points 0 - 200 4 0 - 25,000 0.00 - 0.57 4
201 - 500 12 25,000- 100,000 0.58 - 2.29 12
501 - 1,000 24 100,001 - 250,000 2.30 - 5.79 24
1,001+ 36 250,001 + 5.80 + 36
Commercial &
Institutional
Frontage (ft) Points Parcel Area (ft2) Parcel Area (ac) Points 0 - 200 4 0 - 5,000 0.00 -0.11 4
201 - 500 8 5,001 - 10,000 0.12 - 0.22 8
501 - 1,000 12 10,001 - 25,000 0.23 - 0.58 12
1,001 - 3,000 16 25,001 - 100,000 0.59 -·2.29 16
3,001 - 5,000 24 100,001 - 500,000 2.30 - 11.49 24
5,001+ 36 500,001+ 11.50 + 36
*The Use Code is the designation used by the County Assessor's Office to indicate how the land is being used

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Total Special Benefit Points Calculation
The formula below shows the total special benefit points calculation for each parcel within the District:

Parcel’s Total
Special Benefit
Points
= Parcel’s Aesthetic
Benefit Points +
Parcel’s
Pedestrian Benefit
Points
+ Parcel’s Safety
Benefit Points
Data Considerations and Parcel Changes
The use of the latest Assessor’s Secured Roll information has been and shall be used in the future as the basis in determining each parcel’s land use category and acreage, unless better data was or is available to the City. In addition, if any parcel within the District is identified by the Auditor/Controller to be an invalid parcel number, the land use category, residential dwelling units, and acreage of the subsequent valid parcels shall serve as the basis in assigning parcel factor special benefit points.

Special Considerations: Publicly Owned Parcels
Any publicly owned parcels that benefit from the improvements cannot be exempt from the assessment.

The special benefits accruing to these types of parcels must be determined using the same kind of formulas and benefit point assignment as applied to privately owned parcels. This requirement is clearly conveyed in Article XIII D, Section 4(a) of the California Constitution, which states in part, “... Parcels within a district that are owned or used by any agency, the State of California or the United States shall not be exempt from assessment unless the agency can demonstrate by clear and convincing evidence that those publicly owned parcels in fact receive no special benefit.” No publicly owned parcels have been categorized and assigned benefit units using the same methodology as privately owned parcels, based on their land use as shown on the County Assessor’s latest secured property tax roll.

Benefit Units per Property Type
The following table calculates the Benefit Units for each Property Type by proposed Neighborhood.

Neighborhood Land Use Count
Aesthetic
Points
Pedestrian
Points
Security &
Safety
Points
Benefit
Points
I Single Family 121 0.375 0.250 0.375 1.000
II Single Family 72 0.375 0.250 0.375 1.000
III
Courtyard
Single Family 63 0.375 0.250 0.375 1.000
IV
Condo -
Townhomes 104 0.250 0.250 0.250 0.750
Condo - 2
Story Flats 78 0.250 0.250 0.250 0.750
V Single Family 40 0.375 0.250 0.375 1.000
Condo 122 0.250 0.250 0.250 0.750
TOTALS 600

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Total Benefit Unit Calculation
The following table calculates the Total Benefit Units in the District by proposed Neighborhood.

Neighborhood Land Use Count
Benefit
Points per
Use
Total Benefit
Points
I Single Family 121 1.000 121.00
II Single Family 72 1.000 72.00
III
Courtyard Single
Family 63 1.000 63.00
IV
Condo -
Townhomes 104 0.750 78.00
Condo - 2 Story
Flats 78 0.750 58.50
V Single Family 40 1.000 40.00
Condo 122 0.750 91.50
TOTALS 600 524
Future Subdivision
As new Final Maps are approved within the District boundary, each lot will be assessed as it becomes assessable in accordance with the methodology indicated in this Report. The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

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METHOD OF ASSESSMENT
Balance to be Assessed
It is anticipated that approximately 75% of the improvements may be completed and accepted by the end of the fiscal year. Therefore, only 75% of the estimated annual maintenance and replacement costs will be budgeted.

The general benefit, which is the percentage of the total budget, excluding incidental costs, which must be funded through sources other than assessments, is 7.92% of the total project cost. The special benefit, which is the percentage of the budget that may be funded by assessments, is 92.08%.

Description
Budget
Amount
Estimated Annual Maintenance and Replacement Costs $121,117 Less: General Benefit Contribution (7.92%) ($9,592)
Total Assessable Costs $111,524
Incidental Costs (Tax Roll Fees and Administration) $8,500 Total Maximum Costs to be Assessed $120,024
Maximum Annual Assessment Amount per Benefit Point and Annual Increase to the Maximum Annual Assessment
The assessment per benefit point was calculated at the time of formation of the District by dividing the total estimated costs to be assessed by the total benefit points assigned to the parcels within the District.

The maximum initial annual assessment was determined to be = $363.13 As of June 1 of each fiscal year after the base year (2018/2019), the maximum annual assessment (the “Maximum Annual Assessment”) shall be increased by the greater of 2% or the February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers. It is specifically provided that the Maximum Annual Assessment shall be increased each fiscal year, computed on the previous fiscal year’s Maximum Annual Assessment. The actual annual assessment levied in any fiscal year may be less than, but shall not exceed the Maximum Annual Assessment, unless appropriate proceedings are conducted by the District to authorize any increase beyond the Maximum Annual Assessment. The applicable inflation rate for this year’s assessment is 5.19%. Therefore, a 5.19% increase has been applied.

The Maximum Annual Assessment that may be levied in FY 2022/2023 is $400.91 per Benefit Point.

The special benefit analysis and assignment of benefit points has been calculated in relation to the total costs to be assessed. No assessment will be imposed on any parcel that exceeds the reasonable cost of the proportional special benefit conferred on the parcel.

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Method of Assessment Spread
The method of assessment is based upon a formula that assigns the special benefit to each parcel. The formulas below provide a summary of the assessment calculation for each parcel within the District.

Parcel’s Total
Special Benefit
Points
= Parcel’s Aesthetic
Benefit Points +
Parcel’s
Pedestrian Benefit
Points
+ Parcel’s Safety
Benefit Points
Parcel’s Total
Assessment = Assessment Rate
per Benefit Point x
Parcel’s Total
Benefit Points
Total Maximum Assessment per Property Type
The following table shows the Maximum Annual Assessment per property type by Neighborhood.

Neighborhood Land Use Benefit
Points
Maximum
Annual
Assessment
I Single Family 1.000 $400.91
II Single Family 1.000 $400.91
III Courtyard Single Family 1.000 $400.91
IV
Condo - Townhomes 0.750 $300.68
Condo - 2 Story Flats 0.750 $300.68
V Single Family 1.000 $400.91
Condo 0.750 $300.68

ACTUAL ASSESSMENT TO BE LEVIED
The actual assessment to be levied is based on the Estimate of Costs, Special and General Benefit and Method of Assessment. For Fiscal Year 2022/2023, the total estimated maximum assessable costs are $120.024. However, due the accumulation of reserves as a result of the limited activity by the City it is recommended that the actual amount to be assessed this year be reduced to $84,753.91. It is anticipated that 392.5 benefit points will be assessable as of June 30, 2022. Therefore, the per unit assessment will be $215.93 per benefit point (in order to avoid charging more than the estimated costs) with a total anticipated assessment of $84,753.91.

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ASSESSMENT ROLL
The following is a summary of information included in the Assessment Roll that because of its bulk is filed separately with the City Clerk. According to the Landscaping and Lighting Act, the information must include a listing of all parcels of land within the assessment district. Each parcel must be listed by its distinctive designation, a description of the parcel, and the proposed assessment on the parcel in proportion to the estimated benefit it receives from the improvement. This is done in the following format:

Property Description Property Description FY 2022-23
(Assessor's Parcel #) (Assessor's Description) Assessment Total Assessment: $84,753.91
The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

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ASSESSMENT DIAGRAM
The Assessment Diagram is shown on the following page(s). The lines and dimensions of each lot or parcel within are those lines and dimensions shown on the maps of the Contra Costa County Assessor, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer’s Report.

5.7.a
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PLAT TO ACCOMPANY LEGAL DESCRIPTION

LIGHTING & LANDSCAPE DISTRICT (LLD)

FARIA PRESERVE, LLC

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
JANUARY 19, 2018
Carlson, Barbee & Gibson, Inc.

CIVIL ENGINEERS • SURVEYORS • PLANNERS
SHEET l OF3
2633 CAMINO RAMON, SUITE 350 :!!
-----------------------SAN-RAM--ON_.c_~_IFO_~_~.-(m_)_866-0322 ______________________ ... ~ JOB NO 13711-091 G:\1378\ACAD\Pl.ATS\Pl.AT 016-UD-SHEET 1.DWG

5.7.a
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1206 PM 381

PARCEL A
1206 PM 38)

PARCEL D
1206 PM 38)
PARCEL 8
!ON 2016-1788281

PLAT TO ACCOMPANY LEGAL DESCRIPTION

LIGHTING & LANDSCAPE DISTRICT (LLD)

FARIAPRESERVE,LLC

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
JANUARY 19, 2018 SHEET20F3
Carlson, Barbee & Gibson, Inc. :1
CIVIL ENGINEERS • SURVEYORS • PLANNERS ~ 2il33 CAMINO RAMON, SUITE 350 § SAN RAMON, CALIFORNIA, (925) 866-0322 -
._ ________________________________________________________________ ..... ~ J08 NO 137&-091 G~137ISIACADIPLATSIPLAT Ot&UD SHEET 2 & 3 OF 3.DWG

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PARCEL A
192 PM 23} \

PARCEL B
[92 PM 23)
30' STRIP- ROADWAY TO----......
\
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CONTRA COSTA CO. PER 92 PM 23

FARIA PRESERVE
PARK.WAY
(ON 2017-0068043)

PARCEL B
[177 PM 13)
8813 OR 664

PARCEL B
I 175 PM 9}

PARCEL A
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PURDUE ROAD
CD

OMEGA ROAD R/W
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EXHIBITB

PLAT TO ACCOMPANY LEGAL DESCRIPTION

LIGHTING & LANDSCAPE DISTRICT (LLD)

FARIA PRESERVE, LLC

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
JANUARY 19, 2018 SHEET3 OF3
Carlson, Barbee & Gibson, Inc. l
CIVIL ENGINEERS • SURVEYORS • PLANNERS ~ 2633 CAMINO RAMON, SUITE 350 § ._ __________________________ SAN __ RAM--ON•,CAL--IF•0~-~ ••• (9•~-866-0--3•~--------------------------•5 JOB NO. 1378-091 G:\1378\ACADIPl.ATS\PLAT 011H.1.0 SHEET 2 & 3 OF 3.0WG

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CITY COUNCIL STAFF REPORT
DATE: May 10, 2022
TO: City Council/City Manager
FROM: Craig Stevens, Police Chief
By: Denton Carlson, Police Captain
SUBJECT: ORDINANCE 515 - Amending Title B, Division B7 (Public Peace, Morals and Welfare) by Adding Chapter XVII (Specialized or Military Equipment Use), Section B7-300, to the San Ramon Municipal Code Relating to Military Equipment Funding, Acquisition, and Use Policy

RECOMMENDED ACTION
Staff recommends that the City Council waive the second reading and read by title only, and adopt the Ordinance, Amending Title B, Division B7 (Public Peace, Morals and Welfare) by Adding Chapter XVII (Specialized or Military Equipment Use), Section B7-300, to the San Ramon Municipal Code Relating to Military Equipment Funding, Acquisition, and Use Policy.

BACKGROUND/DISCUSSION
This Ordinance amends Title B, Division B7 (Public Peace, Morals and Welfare) by adding Chapter XVII (Specialized or Military Equipment Use), Section B7-300 of the San Ramon Municipal Code.

On April 26, 2022, the City Council heard a staff report regarding the addition of a Specialized or Military Equipment Ordinance to the San Ramon Municipal Code. City Council introduced the Ordinance (next in line), waived the reading and read by title only, and opened the public hearing. There was one public speaker who provided comments.

The City Council closed the public hearing; made comments in favor of the Ordinance and San Ramon Police Department Policy Section 708, “Specialized or Military Equipment Policy," which is attached and incorporated as Exhibit 1 into the Ordinance; and moved to set the Ordinance for adoption at its next regularly scheduled City Council Meeting on May 10, 2022.

FISCAL ANALYSIS
The proposed Specialized or Military Equipment Use Ordinance will have no fiscal impact on the City, except that City Staff will spend more time on administration and compliance with A.B. 481 regulations for as long as the City Council continues to approve the Specialized or Military Equipment Policy and the military equipment is available for use.

STEPS FOLLOWING APPROVAL
Ordinance:

5.8 Packet Pg. 120
The Ordinance shall be posted in three (3) places in the City of San Ramon within fifteen (15) days after adoption.

The Ordinance shall be effective thirty (30) days after adoption.

Posting of the Police Department Policy 708, “Specialized or Military Equipment Policy”:

The San Ramon Police Department Policy 708 will be posted on the San Ramon Police Department website and will remain publicly visible for as long as the military equipment is available for use.

Submission of an Annual Military Equipment Report, Posting of Report and Community Meeting:

Within one (1) year of Policy approval and every year thereafter, the San Ramon Police will prepare and submit to the City Council an annual military equipment report consistent with California Government Code section 7072(a).

The San Ramon Police Department will make the annual military equipment report publicly available by posting it on the San Ramon Police website.

Within thirty (30) days of submitting and publicly releasing the annual military equipment report, the San Ramon Police Department will hold a well-publicized community engagement meeting at which the general public may discuss and ask questions regarding the Police Department’s annual military equipment report, Policy 708 and its attachment, the Specialized or Military Equipment Inventory List.

City Council Annual Review of the Ordinance, the Policy and the Annual Military Equipement Report:

At least once annually, the City Council shall review the Ordinance, the Policy and the annual military equipment report prepared by the Police Department; and determine by resolution whether the military equipment in the past year has complied with the Policy, and whether to continue, modify or repeal the Ordinance and Policy.

ATTACHMENT
Ordinance 515

5.8 Packet Pg. 121

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ORDINANCE 515

ORDINANCE OF THE CITY OF SAN RAMON
AMENDING TITLE B (REGULATIONS), DIVISION B7 (PUBLIC PEACE, MORALS

AND WELFARE) BY ADDING CHAPTER XVII (SPECIALIZED OR MILITARY EQUIPMENT USE), SECTION B7-300, TO THE SAN RAMON MUNICIPAL CODE

RELATING TO MILITARY EQUIPMENT FUNDING, ACQUISITION

AND USE POLICY
THE CITY COUNCIL OF THE CITY OF SAN RAMON DOES ORDAIN as follows:

SECTION 1: Findings
The City Council of the City of San Ramon makes the following findings:

A. Assembly Bill 481 approved September 30, 2021 (codified as Chapter 12.8 of the California Government Code and commencing with section 7070 et seq.) requires a local law enforcement agency, such as the San Ramon Police Department, to have a military equipment use policy approved by the City Council prior to requesting, seeking funding, acquiring, collaborating with other jurisdictions about the deployment of military equipment, or using military equipment.

B. The San Ramon Police Department Policy 708, “Specialized or Military Equipment Policy” (“Policy”) is attached as Exhibit 1 and incorporated into this Ordinance.

C. The Policy has been posted on the City’s website for at least 30 days starting on March 25, 2022.

D. The City Council has conducted a public hearing on the Policy during a regularly scheduled City Council meeting on April 26, 2022 and considered all written and verbal comments, as well as the report and presentation from staff.

E. The City Council has reviewed the Policy and finds that it meets the requirements of State law and is consistent with the public safety provisions of the San Ramon Police Department Policy Manual.

F. The City Council determines that:

1. The military equipment identified in the Policy is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.

2. The proposed Policy, attached as Exhibit 1 and identified as San Ramon Police Department Policy 708, will safeguard the public’s welfare, safety, civil rights, and civil liberties.

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3. If purchasing the equipment identified in the Policy, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.

4. Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.

SECTION 2. DIVISION B7 (Public Peace, Morals and Welfare), CHAPTER XVII (Specialized or Military Equipment Use), SECTION B7-300 is hereby added to TITLE B of the City of San Ramon’s Municipal Code and shall read as follows:

DIVISION B7-PUBLIC PEACE, MORALS AND WELFARE
Chapter XVII- Specialized or Military Equipment Use
B7-300. Approval of the Policy. The City Council of the City of San Ramon approves the adoption of San Ramon Police Department Policy 708, “Specialized or Military Equipment Policy,” attached and incorporated as Exhibit 1 into this Ordinance. In doing so, the City Council directs that:

A. Staff is authorized to request, seek funding, acquire, collaborate with other jurisdictions, and use new or existing military equipment consistent with this Policy.

B. Staff shall maintain the Policy on the Police Department’s website page for as long as the military equipment is available for use.

C. Pursuant to Cal. Gov’t Code section 7072, the Police Department shall, for as long as the military equipment is available for use:

1. submit to the City Council an annual military equipment report, consistent with Cal. Gov’t Code section 7072(a), within one (1) year of Policy approval and every year thereafter;

2. make the annual military equipment report publicly available on the Police Department’s website page; and

3. within thirty (30) days of submitting and publicly releasing the annual military equipment report, hold a publicized community engagement meeting at which the general public may discuss and ask questions regarding the Police Department’s annual military equipment report and the Policy.

D. At least once annually, the City Council shall review this Ordinance, the Policy and the annual military equipment report prepared by the Police Department, pursuant

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to Cal. Gov’t Code section 7072, and determine by resolution, pursuant to Cal.

Gov’t Code section 7071, the following:

1. whether the use of the military equipment in the past year has complied with the Policy; and

2. whether to continue the Ordinance and Policy, or to take action by ordinance to modify such Policy or to repeal the Ordinance.

E. Staff shall seek approval from the City Council prior to the acquisition or use of any specialized or military equipment, as defined in Cal. Gov’t Code section 7070, that is not held in the Police Department’s current inventory unless exigent circumstances exist where delaying the acquisition or use of the equipment would jeopardize the safety of the San Ramon Community or members of the Police Department. If such circumstances exist, notification of the acquisition or use of the equipment, including a summary of the exigent circumstances preventing the Police Department from giving prior notice, will be provided to the City Council at the first regularly scheduled public meeting following the equipment’s acquisition or use.

F. The Policy shall continue in effect until it is amended or repealed by ordinance of the City Council.

B7-301 through B7-309. Reserved.

SECTION 3: CEQA
The City Council finds that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15378 and 15061 of the CEQA Guidelines in that the activity has no potential for resulting in a direct or reasonably foreseeable indirect physical change in the environment.

SECTION 4: Severability
If any part of this Ordinance is held invalid for any reason by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance, and the City Council hereby declares that it would have passed the remainder of the Ordinance if such invalid portion thereof had been deleted.

SECTION 5: Effective Date
This ordinance shall take effect thirty (30) days from the date of its passage. Before the expiration of fifteen (15) days after its passage, this ordinance shall be posted in three (3) places

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within the City of San Ramon along with the names of the members of the City Council voting for and against the same.

The foregoing ordinance was introduced at the meeting of the City Council of the City of San Ramon on April 26, 2022 and after public hearing, was adopted on May 10, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________
David E. Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk
Exhibit 1: San Ramon Police Department Policy 708, “Specialized or Military Equipment Policy”

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Specialized or Military Equipment
708.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of specialized or military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
708.1.1 DEFINITIONS
Definitions related to this policy include:

Governing body – The elected or appointed body that oversees the Department.

Military equipment – As defined in California Government Code § 7070, military equipment includes but is not limited to the following (For clarification purposes, this is not a list of the equipment in use by the San Ramon Police Department, but a list of equipment classified as military equipment under California Government Code § 7070. For a complete list of equipment in use by the San Ramon Police Department, please reference the complete San Ramon Police Department Specialized or Military Equipment inventory list found at the conclusion of this Policy):
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers.

However, police versions of standard consumer vehicles are specifically excluded. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks,fiveton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded. • Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion.
• Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded.
• Firearms and ammunition of .50 caliber or greater. However, standard issue shotguns are specifically excluded.
• Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded.
• Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Penal Code § 30510 and Penal Code §30515, with the exception of standardissue service weapons and ammunition of less than .50 caliber that are issued to officers.

Policy
708

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• Any firearm or firearm accessory that is designed to launch explosive projectiles. • “Flashbang grenades and explosive breaching tools, “tear gas,” and “pepper balls,” excluding standard, service issued pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullets, and specialty impact munition (SIM) weapons. • Any other equipment as determined by a governing body or a state agency to require additional oversight.
708.2 POLICY
It is the policy of the San Ramon Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to specialized or military equipment.

As defined in the Government Code, the Specialized or Military Equipment Use Policy means a publicly released, written document that includes, at a minimum, all of the following:
• A description of each type of Specialized or Military Equipment, the quantity sought, its capabilities, expected lifespan, and product descriptions from the manufacturer of the Military Equipment.
• The purposes and authorized uses for which the law enforcement agency or the state agency proposes to use each type of Specialized or Military Equipment. • The fiscal impact of each type of Specialized or Military Equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment. • The legal and procedural rules that govern each authorized use. • The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any officer, agent, or employee of the law enforcement agency or the state agency is allowed to use each specific type of Specialized or Military Equipment to ensure the full protection of the public's welfare, safety, civil rights, and civil liberties and full adherence to the Specialized or Military Equipment use policy. • The mechanisms to ensure compliance with the Specialized or Military Equipment use policy, including which independent persons or entities have oversight authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy. • For a law enforcement agency, the procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of Specialized or Military Equipment, and how the law enforcement agency will ensure that each complaint, concern, or question receives a response in a timely manner. 708.3 SPECIALIZED OR MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this department to act as the specialized or military equipment coordinator. The responsibilities of the specialized or military equipment coordinator include but are not limited to:

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• Acting as liaison to the governing body for matters related to the requirements of this policy. • Identifying department equipment that qualifies as specialized or military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
• Conducting an inventory of all specialized or military equipment at least annually. • Collaborating with any allied agency that may use specialized or military equipment within the jurisdiction of San Ramon Police Department (Government Code § 7071). • Preparing for, scheduling, and coordinating the annual community engagement meeting to include:
o Publicizing the details of the meeting.
o Preparing for public questions regarding the department’s funding, acquisition,and use of equipment.
• Preparing the annual specialized or military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (GovernmentCode § 7072).
• Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of specialized or military equipment, and how the Department will respond in a timely manner. 708.4 SPECIALIZED OR MILITARY EQUIPMENT USE POLICY
Pursuant to California Government Code §7070, the Police Department will submit a Specialized or Military Equipment Use Policy for approval to the San Ramon City Council annually. 708.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the specialized or military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed specialized or military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the specialized or military equipment at issue (Government Code § 7071). The specialized or military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
• Requesting specialized or military equipment made available pursuant to 10 USC § 2576a. • Seeking funds for specialized or military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
• Acquiring specialized or military equipment either permanently or temporarily, including by borrowing or leasing.
• Collaborating with another law enforcement agency in the deployment or other use of specialized or military equipment within the jurisdiction of this department.

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• Using any new or existing specialized or military equipment for a purpose, in a manner, or by a person not previously approved by the governing body. • Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in theuse of specialized or military equipment.
• Acquiring specialized or military equipment through any means not provided above. 708.6 USE IN EXIGENT CIRCUMSTANCES
In exigent circumstances and with the approval of the Chief of Police or his/her designee, the Police Department may acquire, borrow and/or use Specialized or Military Equipment that is not included in the Specialized or Military Equipment Use Policy.

If the Police Department acquires, borrows, and/or uses Specialized or Military Equipment in exigent circumstances, in accordance with this section, it must take all of the following actions:
• Provide written notice of that acquisition or use to the City Council within 30 days following the commencement of such Exigent Circumstance, unless such information is confidential or privileged under local, state or federal law.
• If it is anticipated that the use will continue beyond the Exigent Circumstance, submit a proposed amended Specialized or Military Equipment Use Policy to the City Council within 90 days following the borrowing, acquisition and/or use, and receive approval, as applicable, from the City Council.
• Include the Specialized or Military Equipment in the Police Department’s next annual Specialized or Military Equipment Report.
708.7 COORDINATION WITH OTHER JURISDICTIONS
Specialized or Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the specialized or military equipment is approved for use in accordance with this policy.
708.8 ANNUAL REPORT
Upon approval of a specialized or military equipment policy, the Chief of Police or the authorized designee shall submit a specialized or military equipment report to the governing body for each type of specialized or military equipment approved within one year of approval, and annually thereafter for as long as the specialized or military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee should also make each annual specialized or military equipment report publicly available on the department website for as long as the specialized or military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of specialized or military equipment in department inventory.

As required under the Government Code, the following information shall, at a minimum, include the following information for the immediately preceding calendar year for each type of Specialized or Military Equipment:

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• A summary of how the Specialized or Military Equipment was used and the purpose of its use.
• A summary of any complaints or concerns received concerning the Specialized or Military Equipment.
• The results of any internal audits, any information about violations of the Specialized or Military Equipment Use Policy, and any actions taken in response. • The total annual cost for each type of Specialized or Military Equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the Specialized or Military Equipment in the calendar year following submission of the annual Specialized or Military Equipment Report.
• The quantity possessed for each type of Specialized or Military Equipment. • If the law enforcement agency intends to acquire additional Specialized or Military Equipment in the next year, the quantity sought for each type of Specialized or Military Equipment.
708.9 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of specialized or military equipment.

Pursuant to California Government Code §7070(d)(7), members of the public may register complaints, concerns, or submit questions about the use of each specific type of Specialized or Military Equipment in this policy by any of the following means:

Via email to: [email protected]
Via phone call to: (925) 973-2700
Via mail sent to: San Ramon Police Department
Attn: Specialized or Military Equipment Use Coordinator 2401 Crow Canyon Road
San Ramon, CA 94583

ATTACHMENT
• SAN RAMON POLICE DEPARTMENT SPECIALIZED OR MILITARY EQUIPMENT

INVENTORY LIST

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Qualifying Equipment Owned/Utilized by the San Ramon Police Department Equipment Name: Unmanned Aircraft Systems (UAS/Drones) – CA GC §7070(c)(1) Quantity Owned/Sought: 8 owned Lifespan: Approximately 5 years Equipment Capabilities: Remotely piloted aerial vehicles capable of providing live and recorded video images captured from aerial positions, including images enhanced by Forward Looking Infrared (FLIR) and optical zoom lenses.

Product Descriptions:

DJI Matrice 300 RTK (1 owned): The DJI Matrice 300 RTK is a commercial-grade drone platform that offers a maximum of 55 minutes of flight time and, due to its larger size and power, is capable of flying in higher wind conditions. It is equipped with a high-resolution camera, a FLIR thermal imaging sensor, and the capability to transmit a live video feed.

DJI Mavic II Pro (2 owned): The DJI Mavic II Pro is a small yet powerful drone with a maximum flight time of 31 minutes and the capability to transmit a live video feed.

DJI Mavic II Enterprise (1 owned): The Mavic II Enterprise is a drone solution with a FLIR thermal imaging sensor and is designed for use during search and rescue, policing, and firefighting support. It is a compact solution that is easily deployable with a maximum of 31 minutes in flight time.

DJI Mavic II Zoom (2 owned): The Mavic 2 Zoom is a professional quality drone with a high-resolution zoom camera and up to 31 minutes of flight time with the capability of transmitting a live video feed. DJI Mavic Mini (2 owned): The Mavic mini is a lightweight, compact, foldable drone that is handheld and weighs only 8.8 oz. It is small and light enough to fly indoors while still maintaining outdoor flight capabilities with a 2.5-mile transmission range and 31 minute flight time.

Purpose/Authorized Uses: UAS/Drones may be utilized to enhance the department's mission of protecting lives and property when other means and resources are not available or are less effective. Uses may include but are not limited to: search and rescue, suspect apprehension, crime scene documentation, traffic collision documentation, tactical operations, scene security, hazard monitoring, identification, and mitigation, response to emergency calls, crisis communications, and legally authorized surveillance.

Fiscal Impacts: The initial costs of equipment, licensing, software, and training were approximately $60,000. The ongoing cost associated with UAS operation and maintenance is estimated to be approximately $12,000 per year.

Legal/Procedural Rules Governing Use: Any use of a UAS will be in strict accordance with constitutional and privacy rights and Federal Aviation Administration (FAA) regulations. The use of the UAS potentially involves privacy considerations. Absent a warrant or exigent circumstances, operators and observers shall adhere to FAA altitude regulations and shall not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy (e.g., residence, yard, enclosure). Operators and observers shall take reasonable precautions to avoid inadvertently recording or transmitting images of areas where there is a reasonable expectation of privacy. Reasonable precautions can include, for example, deactivating or turning imaging devices away from such areas or persons during UAS operations.

Training Required: Prior to piloting any UAS/Drone, staff members must secure an FAA Remote Pilot License and complete all training required by our FAA COA.

Other Notes: None.

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Equipment Name: Unmanned, remotely piloted, powered ground vehicles - CA GC §7070(c)(1)
Quantity Owned/Sought: 1 owned Lifespan: 20 years
Equipment Capabilities: Allows for mechanical and robotic entry into confined spaces when physical entry by San Ramon Police Department personnel would pose a high risk to officer safety.

Product Description:

The AVATAR robot allows operators to safely inspect dangerous locations without physically entering a structure. It is quickly deployable, navigates various terrain (including stairs), has two-way audio capabilities, and allows the operator to visually inspect the location through a pan-tilt-zoom camera.

Purpose/Authorized Uses: This robot is used in response to critical incidents to enhance officer safety and community safety. The use of this robot shall only be authorized by a watch commander or SWAT Commander, based on the specific circumstances of a given critical incident.

Fiscal Impacts: The initial cost for this robot was approximately $8,000. Annual maintenance is estimated at less than $100.

Legal/Procedural Rules Governing Use: It is the policy of the San Ramon Police Department to only use this vehicle for official law enforcement purposes and pursuant to State and Federal law.

Training Required: Authorized operators are members of the Central County SWAT Team and have completed an 80-hour CA POST-certified Special Weapons and Tactics Course.

Other Notes: None

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Equipment Name: Armored Personnel Carrier - CA GC §7070(c)(2) Quantity Owned/Sought: 1 owned Lifespan: 25 Years
Equipment Capabilities: This rescue vehicle is NIJ Level IV certified and designed to withstand multiple strikes from .50 caliber ammunition while still maintaining operational capabilities.

Product Description:

The Lenco BearCat is the standard tactical rescue vehicle for the law enforcement community in the United States. The BearCatG3 version utilizes a heavier duty upgraded suspension with off-road (run-flat) tires, rims, and increased ground clearance for emergency and natural disaster responses that traverse beyond traditional roadways. It seats up to 12 uniformed officers, and the 4-door version with an open floor plan allows for easier rescue of injured persons during critical incidents.

Purpose/Authorized Uses: This vehicle is used in response to critical incidents to enhance officer safety, community safety, improve scene containment and stabilization, officer and community rescues, and assist in the resolution of critical incidents. The use of this vehicle shall only be authorized by a watch commander or SWAT Commander, based on the specific circumstances of a given critical incident and in accordance with San Ramon Police Department Policy Section 409.

Fiscal Impacts: The initial cost for this vehicle was $325,000. Of this amount, $148,000 was off-set through supplemental Federal funding granted through the Bay Area Urban Area Security Initiative (BAUASI). Annual maintenance and costs for this vehicle are estimated at $2,500.

Legal/Procedural Rules Governing Use: It is the policy of the San Ramon Police Department to only use this vehicle for official law enforcement purposes and pursuant to State and Federal law.

Training Required: San Ramon Police Department members authorized to operate this vehicle have been trained by personnel who have completed a 24-hour CA POST-certified Tactical Armored Vehicle Operations course.

Other Notes: None.

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Equipment Name: Explosive breaching apparatuses - CA GC §7070(c)(7) Quantity Owned/Sought: Outlined below Lifespan: 10 years Equipment Capabilities: Allows for specially training San Ramon Police Department officers to utilize a specially designed shotgun to defeat a fortified locking mechanism.

Product Description:

A specially designed Remington 870 shotgun (1 owned) that is retrofitted with a spiked standoff breaching barrel that allows for the safe and effective firing of frangible copper rounds.

Compressed copper 12 gauge breaching rounds (32 owned): These 12 gauge shotgun rounds, which are restricted for law enforcement, military, or government use only, are manufactured using compressed copper. This design allows them to be fired into a locking mechanism or doors to defeat the mechanical system allowing for immediate entry by law enforcement personnel during a critical incident.

Purpose/Authorized Uses: The equipment outlined above is designed and authorized for use when San Ramon Police Department personnel, who are members of the Central County SWAT Team, encounter subjects whose violence or danger to the public exceeds the capabilities of standard police officer equipment.

Fiscal Impacts: The initial cost for this equipment was approximately $1100. Annual maintenance is conducted by San Ramon Police Department personnel.

Legal/Procedural Rules Governing Use: All applicable State, Federal and Local laws governing police use of force. Various San Ramon Police Department Policies on Use of Force and Firearms.

Training Required: Authorized operators are members of the Central County SWAT Team and have completed an 80-hour CA POST-certified Special Weapons and Tactics Course and a Tactical Breaching Course.

Other Notes: None

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Equipment Name: Specialized firearms - CA GC §7070(c)(10) Quantity Owned/Sought:
78 owned
(4 have converted to training weapons and are
no longer capable of firing .223 caliber
ammunition)
(4 are not in use due to safety-related recalls)
(8 have been removed from service due to
extensive use and reduced functionality)
Lifespan: Approximately 15 years
Equipment Capabilities: These patrol rifles are capable of firing .223 caliber ammunition with precision accuracy from extended distances, if necessary.

Product Description:

Bushmaster AR-15 A2 (3 owned), Colt AR-15 A2 (32 owned), Colt M4 (18 owned), and Rock River AR-15 A2 (25 owned) are lightweight .223 caliber semi-automatic carbine rifles.

Purpose/Authorized Uses: Officers may deploy the patrol rifle in any circumstance where the officer can articulate a reasonable expectation that the rifle may be needed. Examples of some general guidelines for deploying the patrol rifle may include but are not limited to:

1. Situations where the officer reasonably anticipates an armed encounter.

2. When an officer is faced with a situation that may require accurate and effective fire at long range.

3. Situations where an officer reasonably expects the need to meet or exceed a suspect's firepower.

4. When an officer reasonably believes that there may be a need to fire on a barricaded person or a person with a hostage.

5. When an officer reasonably believes that a suspect may be wearing body armor.

6. When authorized or requested by a supervisor.

Fiscal Impacts: The cost of these rifles was spread out over the past 10+ years, and the total cost for the 78 rifles was approximately $94,000. The ongoing costs for ammunition will vary, and maintenance is conducted by departmental staff who are certified rifle armorers.

Legal/Procedural Rules Governing Use: All applicable State, Federal and Local laws governing police use of force. Various San Ramon Police Department Policies on Use of Force and Firearms.

Training Required: Officers must successfully complete a CA POST certified 24-hour patrol rifle course as well as regular department firearms training and qualifications as required by law and policy.

Other Notes: For clarification purposes only, these rifles are standard issue service weapons for members of the San Ramon Police Department. As such, they are exempted from this Military Equipment Use Policy per CA Gov't Code §7070 (c)(10). They have been included in this document out of an abundance of caution and in the interest of transparency.

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Equipment Name: Specialized Ammunition - CA GC §7070(c)(10) Quantity Owned/Sought: Outlined below Lifespan: 10 years Equipment Capabilities: Allows for specially training San Ramon Police Department officers to protect the community by enhancing their capability to accurately engage suspect(s) who present an immediate deadly danger to members of the community or public safety personnel.

Product Description:

Limited penetration .308 caliber rounds (1000 owned): This hyper expanding hollow point bullet immediately deposits its energy within a very short distance, reducing the risk of overpenetration beyond its intended target.

Tactical Barricade .308 caliber rounds (150 owned): This tactical bullet is designed to reduce fragmentation and stays intact when striking a mid-level barricade. The minimal deflection and fragmentation further enhance bystander safety.

Armor Piercing .308 caliber rounds (60 owned): This round is designed with a tungsten carbide core that does not break apart upon impact and transfers the residual energy to the target with the purpose of penetrating light armor.

Purpose/Authorized Uses: These specialized rounds are designed for use in response to critical incidents that present an immediate threat of deadly force to members of the community or public safety personnel.

Fiscal Impacts: The initial cost for ammunition was approximately $5,500. Ongoing annual cost is estimated at less than $1000.

Legal/Procedural Rules Governing Use: All applicable State, Federal and Local laws governing police use of force. Various San Ramon Police Department Policies on Use of Force and Firearms.

Training Required: Authorized uses are members of the Central County SWAT Team and have completed an 80-hour CA POST-certified Special Weapons and Tactics Course and a 40-hour Rifle Marksmanship and Sniper/Observer Course. Users are required to maintain rifle qualification standards at the level in place for members of the Central County SWAT Team.

Other Notes: None

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Equipment Name: Flashbang grenades, tear gas, and pepper balls - CA GC Code §7070(c)(12)
Quantity Owned/Sought: Outlined below Lifespan: 5 years Equipment Capabilities: The equipment listed in this section is designed to temporarily distract or temporarily incapacitate an individual through sound and light or through the introduction of a chemical irritant impacting the eyes, nose, and skin.

Product Description:

Flashbang grenades (16 owned): The Defense Technology Low Roll Non-Reloadable Distraction Device produces 175 dB or sound output at 5 feet and 6-8 million candellas for 10 milliseconds.

Tear gas canisters (22 owned): The Defense Technology Spede-Heat CS grenade and Flameless Tri-Chamber grenade were designed with the barricade situation in mind. Its applications in tactical situations are primarily to detect and/or dislodge barricaded subjects.

The purpose is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. 40 mm Liquid CS Ferret round (74 owned): The Defense Technology 40 mm Liquid Ferret round is used primarily by tactical teams and is designed to penetrate barriers, such as windows, hollow core doors, wallboard, and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside of a structure or vehicle.
40 mm Direct Impact OC Foam round (23 owned): The Defense Technology 40mm OC Crushable Foam Round munition is a point-of-aim, point-of-impact direct-fire round. When loaded with OC powder, the Direct Impact combines blunt trauma with the effects of an irritant powder.

PepperBall rounds (90 owned): The PepperBall projectile contains 2% PAVA and is designed for direct impact and area saturation, especially in confined, interior spaces.

Purpose/Authorized Uses: The equipment outlined above is designed and authorized for use when San Ramon Police Department personnel encounter subjects whose violence or danger to the public exceeds the capabilities of standard police officer equipment.

Fiscal Impacts: The initial cost for this equipment is estimated at $6500. Ongoing annual maintenance and replacement costs are estimated at $1500.

Legal/Procedural Rules Governing Use: All applicable State, Federal and Local laws governing police use of force. Various San Ramon Police Department Policies on Use of Force and Crowd Control.

Training Required: Officers authorized to use items listed in this section must have completed an 80-hour CA POST-certified Special Weapons and Tactics course. The exception being PepperBall rounds, of which all officers within the San Ramon Police Department have been trained and certified by approved PepperBall Instructors.

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San Ramon City CouncilMay 10, 2022

San Ramon City Council
May 10, 2022