Agenda packet — San Ramon City Council, June 14, 2022 (part 2 of 2)

9.1.b
Packet Pg. 183
Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Landscaping and Lighting Assessment District Fund (LL)
Capital Improvement Program 2022/23 - 2026/27
No Pr # Project Name Prior Yrs 2022-23 2023-24 2024-25 2025-26 2026-27 Total 5Yr Beyond 5yr Total Project 300004 Vista San Ramon Zone Improvements -
Zone 4
24 $10,076 $14,000 $0 $0 $0 $0 $14,000 $40,000 $64,07625 300006 West Branch Zone Improvements - Zone 6 $64,920 $110,000 $13,000 $88,400 $279,300 $33,400 $524,100 $490,000 $1,079,020 Totals $3,491,948 $666,000 $312,500 $335,400 $485,300 $202,400 $2,001,600 $2,755,345 $8,248,893

Page 13 ends

9.1.b
Packet Pg. 184
Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300001
Citywide Lighting Zone Improvements - Zone 1
The Engineer's Report adopted by City Council approved the creation of project funded by the Citywide Lighting Fund.

Project Mgr:

Estimated Total Cost $1,330,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Fitzpatrick

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2022/23 continue the traffic signal pole painting of select signalized intersections each year. This work is scheduled annually in order to perform work to each signalized intersection on a predetermined cycle. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 1
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer's Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 1.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 90,000 48,000 48,000 48,000 48,000 48,000 1,000,000 1,330,000 Totals 90,000 48,000 48,000 48,000 48,000 48,000 1,000,000 1,330,000 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 90,000 48,000 48,000 48,000 48,000 48,000 1,000,000 1,330,000 Totals 90,000 48,000 48,000 48,000 48,000 48,000 1,000,000 1,330,000 CIP 2022-23 Page 1 CIP#: 300001

9.1.b
Packet Pg. 185 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300002
Citywide Landscaping Zone Improvements - Zone 2
The Engineer’s Report adopted by City Council approved the creation of project funded by the Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $953,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2022/23, continue the removal/replacement of declining trees, and landscape and irrigation renovations in various locations within the zone. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 2
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 2.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 258,000 72,000 82,000 72,000 97,000 72,000 300,000 953,000 Totals 258,000 72,000 82,000 72,000 97,000 72,000 300,000 953,000 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 258,000 72,000 82,000 72,000 97,000 72,000 300,000 953,000 Totals 258,000 72,000 82,000 72,000 97,000 72,000 300,000 953,000 CIP 2022-23 Page 2 CIP#: 300002

9.1.b
Packet Pg. 186 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300003
Canyon Lakes Zone Improvements - Zone 3
The Engineer’s Report adopted by City Council approved the creation of project funded by the Canyon Lakes Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $290,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2022/23, continue the removal/replacement of declining trees, remote control valves and various landscape and irrigation renovations. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 3
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 3.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 140,000 50,000 55,000 30,000 0 15,000 0 290,000 Totals 140,000 50,000 55,000 30,000 0 15,000 0 290,000
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 140,000 50,000 55,000 30,000 0 15,000 0 290,000 Totals 140,000 50,000 55,000 30,000 0 15,000 0 290,000
CIP 2022-23 Page 3 CIP#: 300003

9.1.b
Packet Pg. 187 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300004
Vista San Ramon Zone Improvements - Zone 4
The Engineer's Report adopted by City Council approved the creation of project funded by the Vista San Ramon Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $64,076 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2020/21 work included removal/replacement of declining trees. FY 2022/23, continue with installation of mulch and landscaping. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 4
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 4.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 10,076 14,000 0 0 0 0 40,000 64,076
Totals 10,076 14,000 0 0 0 0 40,000 64,076
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 10,076 14,000 0 0 0 0 40,000 64,076
Totals 10,076 14,000 0 0 0 0 40,000 64,076
CIP 2022-23 Page 4 CIP#: 300004

9.1.b
Packet Pg. 188 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300005
Summerwood Loop Zone Improvements - Zone 5
The Engineer's Report adopted by City Council approved the creation of project funded by the Summerwood Loop Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $542,854 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2020/21, completed landscape and irrigation renovation along the pathway adjacent to Iron Horse Trail as well as minor repairs to asphalt pathway throughout the zone. FY 2022/23 continue with landscape and irrigation renovations. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 5
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 5.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 45,209 10,000 3,000 0 0 15,000 469,645 542,854 Totals 45,209 10,000 3,000 0 0 15,000 469,645 542,854
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 45,209 10,000 3,000 0 0 15,000 469,645 542,854 Totals 45,209 10,000 3,000 0 0 15,000 469,645 542,854
CIP 2022-23 Page 5 CIP#: 300005

9.1.b
Packet Pg. 189 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300006
West Branch Zone Improvements - Zone 6
The Engineer's Report adopted by City Council approved the creation of project funded by the West Branch Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $1,079,020 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2021/22, completed Fountain repairs at Reflection Fountain. FY 2022/23, continue landscape renovation in various locations and Fountain diplay pumps and motors replacment/repairs. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 6
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 6.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 64,920 110,000 13,000 88,400 279,300 33,400 490,000 1,079,020 Totals 64,920 110,000 13,000 88,400 279,300 33,400 490,000 1,079,020 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 64,920 110,000 13,000 88,400 279,300 33,400 490,000 1,079,020 Totals 64,920 110,000 13,000 88,400 279,300 33,400 490,000 1,079,020 CIP 2022-23 Page 6 CIP#: 300006

9.1.b
Packet Pg. 190 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300007
Bent Creek Zone Improvements - Zone 7
The Engineer's Report adopted by City Council approved the creation of project funded by the Bent Creek Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $348,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 7
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 7.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 167,500 30,000 35,500 10,000 0 5,000 100,000 348,000 Totals 167,500 30,000 35,500 10,000 0 5,000 100,000 348,000 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 167,500 30,000 35,500 10,000 0 5,000 100,000 348,000 Totals 167,500 30,000 35,500 10,000 0 5,000 100,000 348,000 CIP 2022-23 Page 7 CIP#: 300007

9.1.b
Packet Pg. 191 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300008
Deerwood Zone Improvements - Zone 8
The Engineer's Report adopted by City Council approved the creation of project funded by the Deerwood Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $87,411 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 8
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 8.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 87,411 0 0 0 0 0 0 87,411
Totals 87,411 0 0 0 0 0 0 87,411
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 87,411 0 0 0 0 0 0 87,411
Totals 87,411 0 0 0 0 0 0 87,411
CIP 2022-23 Page 8 CIP#: 300008

9.1.b
Packet Pg. 192 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300009
Country View Zone Improvements - Zone 9
The Engineer's Report adopted by City Council approved the creation of project funded by the Country View Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $61,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2022/23 continue landscape renovation including irrigation controllers and remote control valve replacement in various locations in zone. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled. Some work in future years will be incorporated into the Crow Canyon Widening Projects (CIPs 905328 and 905327).

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 9
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 9.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 0 11,0000000 50,000 61,000
Totals 0 11,0000000 50,000 61,000
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 0 11,0000000 50,000 61,000
Totals 0 11,0000000 50,000 61,000
CIP 2022-23 Page 9 CIP#: 300009

9.1.b
Packet Pg. 193 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300010
Old Ranch Estates Zone Improvements - Zone 10
The Engineer's Report adopted by City Council approved the creation of project funded by the Old Ranch Estates Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $155,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 10
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 10.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 75,000 80,000 0 0 0 0 0 155,000
Totals 75,000 80,000 0 0 0 0 0 155,000
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 75,000 80,000 0 0 0 0 0 155,000
Totals 75,000 80,000 0 0 0 0 0 155,000
CIP 2022-23 Page 10 CIP#: 300010

9.1.b
Packet Pg. 194 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300011
Village Parkway Zone Improvements - Zone 11
The Engineer's Report adopted by City Council approved the creation of project funded by the Village Parkway Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $88,100 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 11
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 11.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 53,400 20,000 2,000 2,000 2,000 2,000 6,700 88,100 Totals 53,400 20,000 2,000 2,000 2,000 2,000 6,700 88,100 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 53,400 20,000 2,000 2,000 2,000 2,000 6,700 88,100 Totals 53,400 20,000 2,000 2,000 2,000 2,000 6,700 88,100 CIP 2022-23 Page 11 CIP#: 300011

9.1.b
Packet Pg. 195 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300012
El Nido Zone Improvements - Zone 12
The Engineer's Report adopted by City Council approved the creation of project funded by the El Nido Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $19,877 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. City council authorized Mid-Year appropriation of $5,000 for tree repair and replacement on March 9, 2021 and completed the work by June 2021. FY 2022/23 continue landscape renovation and irrigation controller replacement in various locations in zone. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 12
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 12.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 4,877 5,000 0 2,000 0 0 8,000 19,877
Totals 4,877 5,000 0 2,000 0 0 8,000 19,877
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 4,877 5,000 0 2,000 0 0 8,000 19,877
Totals 4,877 5,000 0 2,000 0 0 8,000 19,877
CIP 2022-23 Page 12 CIP#: 300012

9.1.b
Packet Pg. 196 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300013
Crown Ridge Zone Improvements - Zone 13
The Engineer's Report adopted by City Council approved the creation of project funded by the Crown Ridge Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $130,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2021/22, completed irrigation cabinets upgrade and controllers and landscape renovation along Westside Drive. FY 2022/23 continue irrigation and landscape renovations throughout the zone. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 13
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 13.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 60,000 13,000 8,000 3,000 3,000 3,000 40,000 130,000 Totals 60,000 13,000 8,000 3,000 3,000 3,000 40,000 130,000 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 60,000 13,000 8,000 3,000 3,000 3,000 40,000 130,000 Totals 60,000 13,000 8,000 3,000 3,000 3,000 40,000 130,000 CIP 2022-23 Page 13 CIP#: 300013

9.1.b
Packet Pg. 197 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300014
Four Oaks Zone Improvements - Zone 14
The Engineer's Report adopted by City Council approved the creation of project funded by the Four Oaks Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $5,245 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 14
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 14.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 5,245 0 0 0 0 0 0 5,245
Totals 5,245 0 0 0 0 0 0 5,245
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 5,245 0 0 0 0 0 0 5,245
Totals 5,245 0 0 0 0 0 0 5,245
CIP 2022-23 Page 14 CIP#: 300014

9.1.b
Packet Pg. 198 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300015
Circle E Zone Improvements - Zone 15
The Engineer's Report adopted by City Council approved the creation of project funded by the Circle E Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $115,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2019/20 completed landscape renovation along slope area and repairs to access roads and trails. FY 2022/23, continue replacement of remote control valves. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 15
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 15.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 60,000 3,000 0 0 0 0 52,000 115,000
Totals 60,000 3,000 0 0 0 0 52,000 115,000
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 60,000 3,000 0 0 0 0 52,000 115,000
Totals 60,000 3,000 0 0 0 0 52,000 115,000
CIP 2022-23 Page 15 CIP#: 300015

9.1.b
Packet Pg. 199 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300016
Thomas Ranch Zone Improvements - Zone 16
The Engineer's Report adopted by City Council approved the creation of project funded by the Thomas Ranch Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $16,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 16
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 16.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 0 0 1,000 0 0 0 15,000 16,000
Totals 0 0 1,000 0 0 0 15,000 16,000
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 0 0 1,000 0 0 0 15,000 16,000
Totals 0 0 1,000 0 0 0 15,000 16,000
CIP 2022-23 Page 16 CIP#: 300016

9.1.b
Packet Pg. 200 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300017
Henry Ranch Zone Improvements - Zone 17
The Engineer's Report adopted by City Council approved the creation of project funded by the Henry Ranch Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $11,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 17
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 17.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 0 5,000 0 06,0000 0 11,000
Totals 0 5,000 0 06,0000 0 11,000
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 0 5,000 0 06,0000 0 11,000
Totals 0 5,000 0 06,0000 0 11,000
CIP 2022-23 Page 17 CIP#: 300017

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Packet Pg. 201 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300018
Old Ranch Summit Zone Improvements - Zone 18
The Engineer's Report adopted by City Council approved the creation of project funded by the Old Ranch Summit Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $265,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2019/20 completed replacement of remote controller valves and landscape renovation. FY 2021/22, continue landscape renovation and repairs and clean-up to detention basins in zone. There are no improvements scheduled for FY 2022/23.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 18
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 18.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 195,000 0 15,000 30,000 0 0 25,000 265,000
Totals 195,000 0 15,000 30,000 0 0 25,000 265,000
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 195,000 0 15,000 30,000 0 0 25,000 265,000 Totals 195,000 0 15,000 30,000 0 0 25,000 265,000
CIP 2022-23 Page 18 CIP#: 300018

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Packet Pg. 202 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300019
Glass House Zone Improvements - Zone 19
The Engineer's Report adopted by City Council approved the creation of project funded by the Glass House Fund.

Project Mgr:

Estimated Total Cost $53,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2019/20 completed plant material replacement in lower parking lot area. FY 2022/23, continue landscape renovations in zone. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 19
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 19.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 15,000 20,000 0 0 0 9,000 9,000 53,000
Totals 15,000 20,000 0 0 0 9,000 9,000 53,000
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 15,000 20,000 0 0 0 9,000 9,000 53,000 Totals 15,000 20,000 0 0 0 9,000 9,000 53,000
CIP 2022-23 Page 19 CIP#: 300019

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Packet Pg. 203 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300021
Citywide Lighting Zone Street Lights Improvements - Zone 1 The Engineer's Report adopted by the City Council approved the creation of project funded by the Citywide Lighting Fund.

Project Mgr:

Estimated Total Cost $475,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Fitzpatrick

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. This project will replace the City street lights as required. Initial funding is expected to be low as most lights are within the operational life and/or are under warranty. Costs will increase with time. Initial replacements will be limited and as needed. Future replacements will be systematic. FY 2022/23, continue relamping of street lights. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 1
Project Description
This project provides for the replacement and upgrade of street lights on an on-going basis, as identified in the Engineer's Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 1.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 100,000 75,000 50,000 50,000 50,000 0 150,000 475,000 Totals 100,000 75,000 50,000 50,000 50,000 0 150,000 475,000 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 100,000 75,000 50,000 50,000 50,000 0 150,000 475,000 Totals 100,000 75,000 50,000 50,000 50,000 0 150,000 475,000 CIP 2022-23 Page 20 CIP#: 300021

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Packet Pg. 204 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 935488
Street Landscape Planting Renovation
Public Services has identified and prioritized additional landscape improvements throughout Dougherty Valley and funded by CSA-M29 assessment.

Project Mgr:

Estimated Total Cost $4,414,476 Est. Annual Oper/Maint. Cost $35,000 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
FY 2018/19, work completed in West Branch, Old Ranch Estates, Crown Ridge, Deerwood, Canyon Lakes, Bollinger Canyon Road at Dougherty Road center median, and various sites in Dougherty Valley. FY 2021/22, work completed in Gale Ridge, Windemere Parkway, N. Monarch, Stoneleaf, Wedgewood, and Bollinger Canyon Road and Dougherty Road in Dougherty Valley. FY 2022/23, continue with locations in Dougherty Valley.

City Council Priority and Goals
Project Location
Throughout the City
Project Description
This project will provide for landscaping renovation to medians throughout Citywide roadways. Staff has developed a comprehensive landscaping improvement plan to replace and renovate declining landscaping throughout the City.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 2,022,876 250,000 250,000 250,000 250,000 250,000 1,141,600 4,414,476 Totals 2,022,876 250,000 250,000 250,000 250,000 250,000 1,141,600 4,414,476 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total General Fund 500,000 0 0 0 0 0 0 500,000
Landscape & Ltg. 514,476 0 0 0 0 0 0 514,476
DV CSA 1,008,400 250,000 250,000 250,000 250,000 250,000 1,141,600 3,400,000 Totals 2,022,876 250,000 250,000 250,000 250,000 250,000 1,141,600 4,414,476 CIP 2022-23 Page 21 CIP#: 935488

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Packet Pg. 205 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 905530
Bollinger Canyon Rd. / Iron Horse Trail Bicycle Pedestrian Overcrossing The overcrossing will remove bicyclists and pedestrians from the at-grade crossing/intersection thereby improving the flow of vehicles traveling along Bollinger Canyon Road. The overcrossing will also improve safety, access and provide an environment for increasing bicyclists and pedestrian usage along the trail. This Project was highlighted as a Priority Project during City Council Budget Workshop on February 27, 2020. Council approved additional $1M in CBF at 12/14/21 meeting.

Project Mgr:

Estimated Total Cost $22,819,650 Est. Annual Oper/Maint. Cost Category:Circulation Bartlett

1. Maintain a safe and secure environment; 4. Build and maintain quality facilities and infrastructure; and 6. Focus on Land Use Planning for Housing, Jobs, Recreation, and Open Space
Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Received TLC Grant in the amount of $620,000 for the Bollinger Canyon Road and Crow Canyon Road Overcrossings (CIPs 905530 and 5531); PDA grant for $150,000 in FY 2015/16 for CEQA environmental review. On April 23, 2019, Council selected a modified cable-stay bridge with a center pylon on Bollinger Canyon Road; authorized agreement with CCTA to manage the design and construction; and authorized City Manager to secure financing and grants as required to fund the Project. A design consultant and independent cost estimator have been hired and the final design complete by end of Spring 2022. Council approved Debt Financing 2019 Certificate of Participation (COP) funding in FY 2019/20. City Council authorized $9.2M Funding Agreement with CCTA and reappropriated $1M of General Fund to CIP 000003 (PMP 2021) and $3,601,000 COP funding to CIP 000005 (PMP 2022) at the November 10, 2020.

Construction is anticipated for completion in FY 2023/24. Council appropriated additional funds and received BAAQD Grant for $390,000.

City Council Priority and Goals
Project Location
Iron Horse Trail at Bollinger Canyon Road
Project Description
The Iron Horse Trail is a regional non-motorized trail that runs north/south through the San Ramon Valley. The overcrossing will provide substantial improvements to on street traffic flow, improve safety, and accessibility for bicyclists and pedestrians.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 22,719,650 100,000 0 0 0 0 22,819,650 0
Totals 22,719,650 100,000 0 0 0 0 0 22,819,650
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total City Beautification 1,000,000 0 0 0 0 0 0 1,000,000
Debt Financing COP 2,899,000 0 0 0 0 0 0 2,899,000
Landscape & Ltg. 400,000 100,000 0 0 0 0 0 500,000
General Fund 1,000,000 0 0 0 0 0 0 1,000,000
Alternative Funding 17,420,65000000 1 0 7,420,650
Totals 22,719,650 100,000 0 0 0 0 0 22,819,650
CIP 2022-23 Page 22 CIP#: 905530

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Packet Pg. 206 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 955478
Fountain Repairs and Replacement
This project is requested by the City's Public Services Division based on Facilities Maintenance and Renovation Plan. City Council appropriated $8,276 during Mid-Year FY 21/22 review for the Bollinger Fountain.

Project Mgr:

Estimated Total Cost $1,946,511 Est. Annual Oper/Maint. Cost $0 Category:Parks Luke

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
FY 2020/21 completed work Central Park Children's Fountain pump and UV lamp replacement, Meadow Fountain pumps and motor assembly; and Rancho San Ramon Children's Display Pump, motor assembly and basket strainer. FY 2021/22 completed a portion of the Bollinger Fountain relamping, and Central Park Children's Fountain chem controller. FY 2022/23 work includes a portion of Bollinger Fountain relamping and display lighting, and sump pump replacement; and Central Park Children's Fountain storage tank, vents and entry door to Chem Room.

City Council Priority and Goals
Project Location
City Fountains include: 1) Central Park Meadow Fountain, 2) Bollinger Fountain, 3) Central Park Children's Fountain, and 4) Rancho Park Splash Pad Project Description
This project outlines necessary repairs and renovations to all of the City's fountains. Preliminary costs and scheduling have been included in the Facility Maintenance and Renovation Plan.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 1,254,903 24,280 0 20,460 52,568 224,000 1,946,511 370,300 Totals 1,254,903 24,280 0 20,460 52,568 224,000 370,300 1,946,511 Prior Year Beyond 5 Yr 2022-23 2023-24 2024-25 2025-26 2026-27 Total General Fund (12,108) 0 0 0 0 0 0 (12,108)
DV CSA 216,840 13,920 0 0 12,000 224,000 0 466,760
Infrastructure Maint. 116,601 0 0 0 0 0 370,300 486,901 Landscape & Ltg. 772,606 0 0 0 0 0 0 772,606
Park Development 160,964 10,360 0 20,460 40,568 0 0 232,352 Totals 1,254,903 24,280 0 20,460 52,568 224,000 370,300 1,946,511 CIP 2022-23 Page 23 CIP#: 955478

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PROJECT DESCRIPTION/STATUS REPORT
Project Number: 955516
Irrigation Booster Pump Installation
This project will provide better utilization of the playground fields for user groups and public.

Project Mgr:

Estimated Total Cost $2,167,728 Est. Annual Oper/Maint. Cost $0 Category:Parks Bell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
"Project title changed from "Park Irrigation Booster Pump Installation." In FY 2019/20, completed previously funded work at Athan Downs Park and 3 prioritized sites in Dougherty Valley. FY 2020/21 completed East Branch Park, Live Oak and Walt Disney School Parks. FY 2021/22 completed Arlington Park. FY 2023/24 work includes Sports, Bellingham Square Parks and 3 prioritized sites in Dougherty Valley.

City Council Priority and Goals
Project Location
Various locations and Parks throughout the City
Project Description
This project provides the installation of a Flowtronics irrigation booster pump to increase the current PSI of 40-pounds to the optimum operating PSI pressure of 55 to 60 pounds. This pump will eliminate the wet spots around the rotors and will create safer and more playable field conditions for user groups and the public.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 705,728 0 165,000 165,000 165,000 125,000 2,167,728 842,000 Totals 705,728 0 165,000 165,000 165,000 125,000 842,000 2,167,728 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Alternative Funding 0 0 0 0 20,000 0 0 20,000
Landscape & Ltg. 23,982 0 0 0 0 0 0 23,982
Park Development 302,311 0 80,000 80,000 60,000 40,000 560,000 1,122,311 DV CSA 379,435 0 85,000 85,000 85,000 85,000 282,000 1,001,435 Totals 705,728 0 165,000 165,000 165,000 125,000 842,000 2,167,728 CIP 2022-23 Page 24 CIP#: 955516

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Packet Pg. 208 Attachment: B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects (2022-095 : Public Hearing Amended ER for L&L District

CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Robin Bartlett, Division Manager/District Engineer
SUBJECT: RESOLUTION NO. 2022-096 - Public Hearing Confirming the Preserve Landscaping and Lighting District Assessment Diagram and Assessments, and Levying the Preserve Landscaping and Lighting District Assessments for Fiscal Year 2022/23

EXECUTIVE SUMMARY
The Preserve Landscaping and Lighting Assessment District (District) is a new District formed in 2018 for the purpose of maintaining public landscaping and lighting improvements associated with The Preserve Development. Various improvements at the Preserve are currently under construction and are expected to be accepted by the City for maintenance in the near future.

Other improvements have yet to be started and the final completion date is unknown. However, it is anticipated that during FY 2022/23, most improvements will be accepted by the City for maintenance. The District will assess those properties that are currently assessable in order to cover the cost of that maintenance. The final Engineer’s Report, together with the assessment roll and the assessment diagram, will be filed with the Contra Costa County Assessor’s Office by August 10, 2022.

RECOMMENDED ACTION
Staff recommends the City Council conduct the Public Hearing and approve this Resolution confirming The Preserve Landscaping and Lighting District assessment diagram and assessments, and levying The Preserve Landscaping and Lighting District assessments for Fiscal Year 2022/2023.

BACKGROUND/DISCUSSION
On March 22, 2022, City Council approved Resolution No. 2022- 039 describing new improvements and ordering the District Engineer to prepare and file The Preserve Landscaping and Lighting Assessment District Engineer’s Report for FY 2022/23.

On May 9, 2022, staff presented an overview of the FY 2022/23 District budget to the Finance Committee. Staff reviewed the process and improvements with the Committee and received comments. The Committee recommended that the report be forwarded to the Council.

9.2 Packet Pg. 209
On May 10, 2022, City Council approved Resolution No. 2022-063 approving The Preserve Landscaping and Lighting District Engineer's Report for FY 2022/23, adopting a Resolution of Intention to levy and collect assessments for FY 2022/23, and setting a public hearing for June 14, 2022.

This public hearing is the last step of levying The Preserve Landscaping and Lighting District assessments for FY 2022/23.

District Formation
The Preserve Landscaping and Lighting Assessment District was formed on March 13, 2018 through adoption of Resolution No. 2018-033, to fund the proposed public landscaping program associated with The Preserve (Faria) Development. Property owners within the District will pay an annual assessment to fund the maintenance of public landscaping. Such maintenance is performed through a combination of City staff and contractors.

Improvements
All improvements to be maintained by the District in FY 2022/23 will be constructed by The Preserve developer per the approved project plans and will be transferred for ownership to the City. The new improvements will consist of landscape, irrigation, hardscape, a walking path, and related improvements located along Faria Preserve Parkway with improvements located on Purdue Road and Bollinger Canyon Road, immediately adjacent to the Project. The timing of acceptance of these improvements is governed by the developer’s schedule.

Cost of Maintenance
The cost of maintenance, annualized replacement cost of the improvements, and the cost of administration of the District were estimated as presented in the Engineer’s Report that was prepared for the formation of the District. The total annual cost for the District was estimated at $172,000 in 2018.

Anticipated expenditures for FY 2022/23 are difficult to determine, as the extent of improvements that will be completed by the developer and accepted by the City for maintenance is unknown. However, based on discussions with the developer, it is anticipated that approximately 75% of the improvements may be completed by the end of the fiscal year. Total maintenance and long term replacement costs are expected to be $120,024. However, certain consultant and administrative costs are expected to be low during this initial startup of the District. Total indirect costs are expected to be $8,500 in FY 2022/23.

Not all of the actual costs may be assessed. A certain fraction of the benefits of the improvements is deemed to be of general benefit to the community as a whole and is not assessable. Analysis done for the original Engineer’s Report determined that this benefit was

7.92%. The total estimated general benefit contribution for FY 2022/23 is $9,592.

The total direct cost for the District has been conservatively estimated as $121,117 for FY

9.2 Packet Pg. 210
2022/23. As indicated in the Engineer’s Report (Attachment A), the total maximum amount that can be assessed is $120,024 including maintenance, annualized replacement, contingency and administrative costs and not including general benefit costs.

However, due to the limited activity by the City, the fund is expected to have accumulated a reserve by the end of the current fiscal year of approximately $252,000. Based on a reserve requirement that is equal the estimated replacement costs plus a full years operating cost, this is larger than is required by approximately $35,000. Therefore, it is recommended that the actual amount to be assessed this year be reduced to $84,753.91.

The breakdown is summarized below:

Description Costs
Annual Operation, Maintenance and Contingency Costs (O&M) $161,489 O&M for FY 2022/23 - 75% maintenance by City $121,117
Less: General Benefit Contribution (7.92%) -$9,592
Total Assessable (Direct) Costs $111,524
Indirect Costs (Tax Roll Fees, Administration) $8,500
Excess Reserve ($35,270)
Total Maximum Costs to be Assessed $84,753.91
Assessment
The initial maximum assessment for the District was set at $373.66 per benefit point. This can be adjusted by the greater of 2% or the Consumer Price Index for the San Francisco Bay Area, All Urban Consumers. This year, the applicable inflation rate was 5.19%. Therefore, a 5.19% increase has been applied. The current maximum assessment that can be levied is $400.91.

Single-family homes will be assessed one benefit point and townhome condominiums will be assessed 0.75 benefit points.

New units are being rapidly constructed within the District boundaries. Lots with foundations poured prior to the end of FY 2021/22 will be included in the FY 2022/23 tax roll. The number of foundations poured within the timeframe described is unknown at this time. However, for the purpose of estimating revenues, staff has predicted that 392.5 benefit points will be assessed at an assessment rate of $215.93. This will result in revenue of $84,754.

Future Reserve Study Update
As improvements are completed and accepted for maintenance by the City, actual costs of maintenance and administration will become clearer. In addition, appropriate reserves for nonroutine maintenance and replacement of improvements will be accumulated. The amount of money that needs to expended in any given year and the required reserves will be tracked and presented to the Finance Committee and City Council in annual updates to a Reserve Fund Study and in the annual Engineer’s Report.

9.2 Packet Pg. 211

FISCAL ANALYSIS
As indicated above, the total estimated costs for administering the District for FY 2022/23 is based on an assumption that the District will take responsibility for approximately 75% of the operating costs next year. This could, under the worst case scenario, result in an operating deficit. However, if all of the improvements are completed and maintained for the full year then the District will still have sufficient funds to maintain the improvements while retaining funds for long-term replacement projects.

The Engineer’s Report is the basis for the assessment of parcels located within The Preserve Landscaping & Lighting Assessment District. The associated costs, as well as revenues from this levy, are included in the approved FY 2022/23 Operating Budget and Capital Budget of the FiveYear Capital Improvement Program. Staff may request adjustments during the FY 2022/23 MidYear budget process to normalize the budget relative to actual acceptances and assessments.

STEPS FOLLOWING APPROVAL
Staff will file the final Engineer’s Report, together with the assessment roll and the assessment diagram, with the Contra Costa County Assessor’s Office by August 10, 2022.

ATTACHMENT
A - The Preserve Landscaping and Lighting Assessment District Engineers Report FY 2022/23

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RESOLUTION NO. 2022-096

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON PUBLIC

HEARING CONFIRMING THE PRESERVE LANDSCAPING AND LIGHTING

DISTRICT ASSESSMENT DIAGRAM AND ASSESSMENTS, AND LEVYING THE

PRESERVE LANDSCAPING AND LIGHTING DISTRICT ASSESSMENTS FOR FISCAL YEAR 2022/23
WHEREAS, on March 22, 2022, the City Council of the City of San Ramon adopted Resolution No. 2022-039 describing new improvements for The Preserve Landscaping and Lighting District and ordering the District Engineer to prepare and file an Engineer’s Report for FY 2022/23; and
WHEREAS, the District Engineer filed the Engineer’s Report and on May 10, 2022, the City Council of the City of San Ramon adopted Resolution No. 2022-063 approving the FY 2022/23 The Preserve Landscaping and Lighting District Engineer's Report and associated assessment diagram, adopting a Resolution of Intention to levy and collect assessments for FY 2022/23, and setting a public hearing for June 14, 2022; and WHEREAS, the City Council conducted a Public Hearing on June 14, 2022; and WHEREAS, the City Council hereby finds that the assessments have been spread in accordance with the special benefits received from the improvements, operation, maintenance, and services to be performed as set forth in the Engineer's Report for FY 2022/23.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby confirm The Preserve Landscaping and Lighting District assessment diagram and assessments, and levy The Preserve Landscaping and Lighting District assessments for FY 2022/23 as set forth in the Engineer’s Report.

PASSED, APPROVED AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David Hudson, Mayor
ATTEST:

9.2 Packet Pg. 213
Christina Franco, City Clerk

9.2 Packet Pg. 214
The Preserve Landscaping and Lighting Assessment District Assessment Engineer’s Report
Fiscal Year 2022/23

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Packet Pg. 215 Attachment: A - The Preserve Landscaping and Lighting Assessment District Engineers Report FY 2022/23 (2022-096 : Preserve L&L Hearing)

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Attachment: A - The Preserve Landscaping and Lighting Assessment District Engineers Report FY 2022/23 (2022-096 : Preserve L&L Hearing)

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TABLE OF CONTENTS
Transmittal .........................................................................................................................2 Certification of Filing...........................................................................................................2 INTRODUCTION 4
IMPROVEMENTS 4
Location of District and Improvements................................................................................4 Landscaping Program ........................................................................................................4 Overhead ...........................................................................................................................4 ESTIMATE OF COSTS 5
Annual Maintenance Cost Estimate....................................................................................5 Annualized Replacement Cost Estimate.............................................................................6 Contingency and Administration Costs ...............................................................................6 SPECIAL AND GENERAL BENEFIT 7
Introduction ........................................................................................................................8 Identification of Benefit .......................................................................................................8 Separation of General Benefit ..........................................................................................10 Quantification of General Benefit......................................................................................10 Apportioning of Special Benefit.........................................................................................12 Future Subdivision............................................................................................................15 METHOD OF ASSESSMENT 16
Balance to be Assessed...................................................................................................16 Maximum Annual Assessment Amount per Benefit Point and Annual Increase to the Maximum Annual Assessment .........................................................................................16 Method of Assessment Spread.........................................................................................17 Total Maximum Assessment per Property Type ...............................................................17 ASSESSMENT ROLL 18
ASSESSMENT DIAGRAM 19

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INTRODUCTION
This Assessment Engineer’s Report that separates and quantifies the special and general benefits and assesses the proportional special benefit to fund a proposed landscaping program containing decorative planting, irrigation, minor hardscaping, a walking path and pedestrian improvements within the proposed The Preserve Landscape and Lighting Assessment District (hereafter referred to as the “District”). Article XIID Section 4 of the Constitution of the State of California (“Proposition 218”) and recent court rulings have made clear the importance of separating and quantifying the special and general benefits and supporting that quantification with evidence and analysis.

IMPROVEMENTS
Location of District and Improvements
The District will provide ongoing funding for a landscaping program containing decorative planting, irrigation, hardscaping, a walking path and pedestrian improvements. The proposed District area was annexed into the City by LAFCO Resolution 08-27 on February 11, 2009. The Faria Preserve is generally located north of Deerwood Drive and Deerwood Road, east of Bollinger Canyon Road and west of Omega Road.

The improvements are located along a section of Purdue Road, a section of Bollinger Canyon Road, a section of Omega Road, and along Faria Preserve Parkway.

The Preserve project plans containing detailed information as to the exact description and location of the improvements are on file with the City. All improvements to be maintained by the District are located in the public right of way and exclude those fences, gates, screen walls and existing retaining walls on Purdue Road and those improvements to be maintained by The Preserve Home Owners Association(s) and those elements to be maintained by the Landscaping and Lighting District 1984-1.

Landscaping Program
The Landscaping Program provides year-round maintenance and management services. Landscape improvements include trees, shrubs and decorative plantings together with an irrigation system containing controllers, valves and booster pumps. Hardscape improvements include decorative paving, retaining walls and a DG walking path. The walking path improvements include sitting benches, trash receptacles and drinking fountains.

Services include routine maintenance of the landscape and hardscape improvements. Landscape services include pruning, trimming, irrigation, fertilization, repair and replacement of the improvements. Hardscape services include repair, painting, cleaning, graffiti removal, replacement of the improvements, regular trash removal and all utilities.

The landscaping will be installed in order to create a common theme and neighborhood identity for parcels within the District.

Overhead
In addition to the costs to maintain and service the District improvements mentioned above, the City will incur costs for staff time and expense related to the programs mentioned above, as well as the management of the District. Staff time includes oversight and coordination of both City and contractor provided services, annual tax roll preparation, and addressing property owner questions and concerns. These activities are

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directly related to the District and improvements within the District, and without them, the improvements could not be efficiently completed or properly maintained on an ongoing basis.

ESTIMATE OF COSTS
The estimated costs of maintenance and servicing of the improvements as described in the previous section are summarized below. Each year, as part of the assessment district levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year.

Annual Maintenance Cost Estimate
The table below Estimates the cost of the annual maintenance and servicing of all of the improvements in 2022 dollars. These costs reflect the total cost for the District. That actual costs will be depended on the amount and timing of the turnover of improvements to the District.

Estimated Annual Maintenance Cost
Item Quantity Units Cost
Landscaping 141,326 sf $78,080.37
Trees 264 ea. $5,443.63
Irrigation Booster Pumps 1 ea. $549.86
Irrigation Controllers 3 ea. $549.86
Remote Control Valves 150 ea. $54.99
Retaining Wall Face 1,116 sf $274.93
Decorative Paving 2,075 sf $219.94
DG Path 7,959 sf $6,598.34
Bench 2 ea. $54.99
Trash Cans 2 ea. $384.90
Drinking Fountain 2 ea. $54.99
TOTAL ANNUAL MAINTENANCE COST $92,266.81

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Annualized Replacement Cost Estimate
The table below estimates the annualized replacement cost in 2022 dollars of the improvements calculated over the service life of each item.

Estimated Annualized Replacement Cost
Cost per
Unit
Life
Years Cost
Landscaping $4.95 20 $34,969.40
Trees $549.86 30 $4,838.78
Irrigation Booster Pumps $71,482.03 30 $2,382.73
Irrigation Controllers $4,948.76 10 $1,484.63
Remote Control Valves $439.89 20 $3,299.17
Wall Replacement $82.48 75 $1,227.29
Decorative Paving $13.20 20 $1,369.16
DG Path $13.20 15 $7,002.16
Bench $879.78 10 $175.96
Trash Cans $1,083.23 10 $216.65
Drinking Fountain $4,948.76 10 $989.75
TOTAL ANNUALIZED REPLACEMENT COST 57,955.67
Contingency and Administration Costs
The table below estimates a contingency amount to account for any extraordinary repairs, annual cost estimate rates and final improvement quantity variances. Variances occur when additional improvements are installed that were not part of the initial project estimate.

Contingency Cost Estimated at 7.5%
TOTAL ANNUAL MAINTENANCE COST $92,266.81
TOTAL ANNUALIZED REPLACEMENT COST $57,955.67
TOTAL MAINTENANCE AND REPLACEMENT COST $150,222.48
Plus Contingency Amount (7.5%) $11,266.69
TOTAL ANNUAL MAINTENANCE AND REPLACEMENT COST $161,489.17 Estimated Annual Administration Cost
Consultant Services $0.00
Contra Costa County Tax Roll Fees $1,000.00
Annual City Administration
Annual Resolutions, Engineer's Report $7,500.00
Finance effort per fund 0.00
TOTAL ADMINISTRATION COSTS $8,500.00
TOTAL ANNUAL COSTS $169,989.17

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2022-2023 Costs
Anticipated expenditures for Fiscal Year 2022/23 remain difficult to determine, as the extent of improvements, which will be completed by the developer and accepted by the City for maintenance, is unknown. For FY 2021/22 staff assumed that 50% of the improvements would be turned over. However, as of the preparation of this report, no turn overs have occurred. As of the beginning of FY 2021/2022, the district had a reserve balance of $174,863.66. The anticipated balance at the end of FY 2021/2022 is $251,948.66. In order to be conservative, it has been assumed that all remaining improvements will be turned over to the City for maintenance during FY 2022/2023, resulting in the City undertaking approximately 75% of a full year’s maintenance. It has also been conservatively assumed that not all of units would be assessable for FY 2022/2023. Due to the limited activities undertaken by the City during the current fiscal year reserves are expected to be in excess of those required. For that reason the actual assessment will be reduced while continuing to set aside appropriate funds for long term replacement and operational needs. In the event of full turn over, there are sufficient reserves plus new assessments to pay for all required maintenance. The current operating budget may not account for all of these costs and will be adjusted as needed during the FY 2022/2023 Mid-Year budget process to account for the actual amount of maintenance required.

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SPECIAL AND GENERAL BENEFIT
Introduction
Pursuant to Article XIIID, all parcels that receive a special benefit conferred upon them as a result of the public improvements shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the project. Furthermore, Article XIIID requires that the City separate the general benefit from special benefit, so that only the special benefit may be assessed.

Article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIIID also provides that publicly owned properties within an assessment district must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Examples of parcels which might be exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts, public parks and parkways and open space areas. At this time, there are parcels expected to develop within the District that would be exempt from the assessment, as they are planned public streets, open space, and park areas, which receive no special benefit from the improvements.

Identification of Benefit
The operation and maintenance of the improvements and necessary related administrative expenses the City will incur in obtaining and managing maintenance services will provide benefits to both those properties within the boundary of the District and to the community as a whole. The benefits conferred to property within the boundary of the District from the public improvements are described below. This report does not consider any general enhancement of property value.

AESTHETIC BENEFITS
Aesthetics, or the beautification of property, is a primary component of livability. Livability encompasses several qualities and characteristics that are unique to a specific area. The Victoria Transport Policy Institute (2011) expands on the concept of livability and the various benefits associated with that designation:
“The livability of an area increases property desirability and business activity. Livability is largely affected by conditions in the public realm, places where people naturally interact with each other and their community, including streets, parks, transportation terminals and other public facilities.

Livability also refers to the environmental and social quality of an area as perceived by employees, customers and visitors. This includes local environmental conditions, the quality of social interactions, opportunities for recreation and entertainment, aesthetics, and existence of unique cultural and environmental resources.”
The maintenance and servicing of the improvements increases the aesthetics, appearance and desirability of properties within the proposed boundaries of the District. The overall appeal of the District is enhanced when improvements are in place and kept in a healthy and satisfactory condition.

The maintenance of the improvements will provide and create a cohesive community identity that will serve to improve the livability within and helps define a positive urban character with the visual features of a destination community. This encourages the enjoyment of the neighborhood as well as promotes the maximum use of each area.

Conversely, appeal decreases when improvements are not well maintained, unsafe, or destroyed by the elements or vandalism. Upgraded and maintained amenities will enhance the appearance, desirability and “livability” of the property throughout the District.

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PEDESTRIAN BENEFITS
Walking paths will be maintained and free from trash. These routinely maintained sidewalks will provide a year-round, aesthetically pleasing environment that will encourage pedestrian activity.

Regular maintenance and repair ensures that the improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties adjacent to or in close proximity to the improvements within the proposed District. According to the Victoria Transport Policy Institute (2011), streetscapes have a significant effect on how people view and interact with their community. With streetscapes that are safe and inviting, people are more likely to walk, which can help reduce automobile traffic, improve public health and attract residents to the community.

Maintained walking improvements will enhance the local identity of the District, which will lead to a stronger and healthier community. The walking improvements including benches, water fountains and trash receptacles will establish continuity throughout the district. The walking improvements also provide an additional means to enjoy the landscaping improvements.

A survey conducted by DMB (an Arizona based commercial developer) found that there was a strong demand for communities characterized by pedestrian access, a sense of connection, and a sense of community and diversity (Urban Land Institute, 2006). According to the Urban Land Institute report “Creating Walkable Places: Compact Mixed-Use Solutions”, people want their neighborhoods to provide more opportunities to walk (Urban Land Institute, 2006). A survey sponsored by the Surface Transportation Policy Project found that 55% of respondents would like to walk more, 63% would like to run errands on foot and walk to stores, and 79% would like sidewalks and other places to walk and exercise (Urban Land Institute, 2006). The installation of the inter-connecting sidewalks improves the livability and appeal for the properties.

SECURITY AND SAFETY BENEFITS
A recent study has found that after landscape improvements were installed, there was a 46% decrease in crash rates across urban arterial and highway sites and a second study reviewed found a 5% to 20% reduction in mid-block crashes after trees and planters in urban arterial roads were put in place. In addition, there is less graffiti, vandalism, and littering in outdoor spaces with natural landscapes than in comparable plant-less spaces (Wolf, 2010). As residents are active in their neighborhoods there is a proportional reduction in crime as these neighborhoods become more cohesive, self-aware, and self-policing.

Further, by including landscaping in the central portion of streets, this will discourage pedestrians from cutting across the streets and encourage the use of designated pedestrian crossings. The Victoria Transport Policy Institute (2011) has found that streetscapes reduce traffic speeds, and when combined with improved pedestrian crossing conditions, can significantly reduce collisions.

According to the Federal Highway Administration (“FHWA”), sidewalks and walking trails reduce roadway accidents, including pedestrian/motor vehicle accidents. In addition, roadways without sidewalks are more than twice as likely to have pedestrian involved accidents compared to sites with sidewalks on both sides of the street (FHWA, n.d.). In 2008, the National Traffic Safety Administration’s (“NHTSA”) National Pedestrian Crash Report identified California as one of the states with the highest number of pedestrian deaths (NHTSA, 2008).

The maintained improvements will provide an increased level of safety to the property, residents, and visitors to the District. Convenient and safe pedestrian access is a critical component to the establishment of a community. Well-maintained and clean sidewalks and walking trails provide a separation between vehicle and pedestrian as well as property and pedestrian, which provides a safety benefit for both property and pedestrian. Safety for pedestrians involves not only a degree of protection from vehicular accidents, but also from criminal activity. Well-maintained areas mitigate crime, especially vandalism, and enhance pedestrian and vehicular safety.

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The U.S. Department of Transportation Federal Highway Administration (FHWA, n.d.) notes that annually, around 4,500 pedestrians are killed in traffic crashes with motor vehicles in the United States. Pedestrians killed while "walking along the roadway" account for almost 8 percent of those deaths. Providing safe walkways separated from the travel lanes could help to prevent up to 88 percent of these "walking along roadway” crashes.

Separation of General Benefit
Section 4 of Article XIIID of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next “separate the general benefits from the special benefits conferred,” and only the special benefits can be included in the amount of the assessments imposed. A general benefit is an overall and similar benefit to the public at large resulting from the maintenance and operation of the improvements to be provided by the assessments levied.

The maintenance of the improvements will provide improved aesthetic, pedestrian and safety benefits to property within the District, but it is recognized that the maintenance activities will also provide a level of benefit to some property within proximity to the District, as well as visitors and individuals passing through the District. This is considered to be a general benefit that cannot be funded by District assessments.

Pedestrian and vehicular traffic from property within and outside of the District, as well as individuals passing through the District area will utilize and enjoy the maintained improvements. Therefore, the general benefit created as a result of District maintenance activities must be considered.

The maintenance of the improvements will also provide a level of improved aesthetic, pedestrian and safety benefits to pedestrians and vehicles that will travel through the District to access properties outside of the District boundaries. Further, non-resident pedestrians may take advantage of the clean and safe areas and incorporate the area into their fitness routine as part of the overall route travelled. These activities create general benefit that is required to be separated and quantified as shown below.

Quantification of General Benefit
The amount of general benefit that is provided from the District activities cannot be funded via property owner assessments within the District. In order for property within the District to be assessed only for that portion of special benefit received from the District maintenance and service activities, general benefits provided by the ongoing maintenance of the improvements needs to be quantified.

The District is projected to consist of a variety of property land uses, including 296 single family residential parcels, 304 condominium units, a house of worship and approximately 220 acres used for non-residential purposes, including open space, recreational and public property. Properties within the District are classified to a land use category according to the assigned land use code as shown on the County Assessor’s latest secured property tax roll.

As a result of the maintenance activities, there will be a level of general benefit to traffic and/or pedestrians that do not live in or intend to conduct business within the District. This general benefit, serving as a pass through corridor or destination for traffic and/or pedestrians, needs to be quantified. The identified benefits provided by the maintenance of the improvements include beautification of the area, pedestrian benefits and security/safety benefits. Each of these benefits must be considered and quantified.

General Benefit Portion of Improved Aesthetic Benefits
The automotive traffic, generated from property outside of the District, which may pass though the District and enjoy the maintained improvements must be estimated. The AECOM Final Transportation Impact Analysis was prepared in August 2013 for the Faria Preserve project (the “Traffic Study”).

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The Traffic Study analyzed trips generated by the Faria development and the impact of those trips on the surrounding transportation infrastructure. The Traffic Study projected trips generated by the Faria project and trips generated by the non-project area to estimate the total trip loads on selected intersections. By comparing the Project Trip Assignments with the Cumulative (2030) Plus Project Intersection Traffic Volumes and Geometry it was found that no through traffic was calculated to pass through the Faria development. However, the Traffic Study was based upon a roadway configuration that differs from the current development plan. The difference is the Eastern connection of Faria Parkway formerly connected to Deerwood Road (Intersection “A”) and now it will connect to Purdue Road. In order to allow for potential through traffic trips due to the roadway configuration change, it is estimated that 5% of the total traffic trips passing the improvements will be from sources outside the District (through and/or destination traffic) and thereby will enjoy an aesthetic benefit from their maintenance.

General Benefit Portion of Improved Pedestrian Benefits The pathways connect the neighborhoods with open space and park areas. The walking paths create recreational and fitness opportunities as well as develop a sense of community. There will be pedestrian traffic, generated from property outside of the District, which may utilize the maintained walking paths in the District and access property located outside of the District boundaries. Pedestrians may also incorporate the walking paths into their leisure and fitness routines, thus making the District walking paths serve as a pass through portion of their overall route travelled.

The park and open space associated with the Faria development will draw people from outside the district who will enjoy the pedestrian benefits. The walking paths maintained by the District are a subset of the entire sidewalk, walking path and foot trail system planned for the Faria development open space and park parcels.

The 13.6-acre park associated with the Faria development is approximately 3.3% of the City’s total park acreage. The 190 acres of open space is approximately 8.2 % of the City’s total open space area. The location of the project area is distant from the residential core of the City and as evidenced by the Traffic Study, minimal through traffic is anticipated to travel through the area. However, as a pedestrian recreational destination area, there is an expectation of a higher percentage of out of District pedestrian use relative to total pedestrian use. The out of District (General Benefit) percentage of use is estimated at 1/8 or 12.5% of pedestrians enjoying the District improvements.

General Benefit Portion of Improved Security &Safety Benefits The improvements will provide improved security and safety to persons and property. The identified benefits to property (reduced graffiti, vandalism and littering) are localized and therefore limited to the property within the District. 0.0% General Benefit is estimated to accrue to property outside the District. The safety and security general benefit to persons is proportional to the pedestrian benefit estimated for those outside the District, or 12.5%. The General Benefit for persons and property are averaged to produce an estimated General Benefit of 6.25% for improved security and safety.

Collective District-wide General Benefit
Since the District is comprised of improved aesthetics, pedestrian and increased safety and security benefits resulting from a blend of improvements, the activity of both pedestrians and vehicles must be addressed in a collective form rather than independently. Therefore, the average of the general benefit percentages has been used to quantify the overall level of general benefit for the District. This general benefit result is provided in the table below:

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General Benefit Quantification
Benefit Measurement Estimated Based Upon General Benefit % Aesthetics Trip Generation
Total traffic trips to or through the
District, which originate out of District. 5.00%
Pedestrian
Persons using walking
improvements Walking path use from outside district 12.50% Security &
Safety
Persons using walking
improvements Walking path use from outside district 12.50% Property distance
from improvements Distance from improvements 0.00%
Average Security & Safety 6.25% 6.25%
Total Averaged General Benefit 7.92%
The general benefit, which is the percentage of the total budget (excluding District administrative costs), that must be funded through sources other than assessments is 7.92%. The special benefit then, which is the percentage of the budget that may be funded by assessments, is 92.08%.

Apportioning of Special Benefit
As outlined in Section 5.2, each of the parcels within the District receives a special benefit from the improvements. Each parcel that has a special benefit conferred upon it, as a result of the maintenance and operation of improvements, is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements.

The total costs of maintenance and operation, less the amount of general benefit identified, will be assessed to the parcels within the District based on the benefit points assigned to each parcel. This Section provides a detailed breakdown of the assigned benefit points described herein. To assess special benefit appropriately, it is necessary to relate parcels of different land use, intensity of use, size, location, and proximity to improvements. The City has a well-established Assessment Factoring Methodology that has considered the proportional benefit received by all property types in the City for landscaping and lighting improvements.

Each parcel’s land use is a factor that differentiates parcels based on the benefit received from the improvements within the District. Parcels with residential land use are the basis for assigning benefit points for the maintenances and service activities.

Common areas, roads and easements are deemed to receive no benefit from the District maintenance activities because they serve as connectors for other properties and do not receive benefit from the increased aesthetics, security and safety or pedestrian benefits. Utility parcels are also deemed to not benefit from the maintenance of the improvements.

The following table provides the benefit points assigned to each land use category of parcels within the District.

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STREET LANDSCAPING & LIGHTING BENEFIT UNIT FACTORS
Land Use Use Code*
Aesthetic
Points
Pedestrian
Points
Security & Safety
Points
Total
Points
Single Family 11-19 .375 .25 .375 1.00
Condominium 29 .250 .25 .250 .75
Multiple Residential (including hotels, motels)
Units:

Two 21 .50 .50 .50 1.50
Three 22 .75 .75 .75 2.25
Four 23 1.00 1.00 1.00 3.00
Five 24 1.25 1.25 1.25 3.75
6 - 12 25 2.50 2.50 2.50 7.50
13– 24 26 4.50 4.50 4.50 13.50
25 - 59 27 5.00 10.00 5.00 20.00
60 – 80 28 8.75 17.50 8.75 35.00
81 - 100 28 11.25 22.50 11.25 45.00
101 - 200 28 18.75 37.50 18.75 75.00
201 - 400 28 37.50 75.00 37.50 150.00
401 - 600 28 62.50 125.00 62.50 250.00
601 - 800 28 87.50 175.00 87.50 350.00
801 - 1,000 28 112.00 225.00 112.50 450.00
etc. etc. etc. etc. etc. etc.

Industrial 50 - 59
Assessment basedon frontage and total area of the parcel – see tables below Commercial 29 - 49
Institutional 70 - 79
Industrial
Frontage (ft) Points Parcel Area (ft2) Parcel Area (ac) Points 0 - 200 4 0 - 25,000 0.00 - 0.57 4
201 - 500 12 25,000- 100,000 0.58 - 2.29 12
501 - 1,000 24 100,001 - 250,000 2.30 - 5.79 24
1,001+ 36 250,001 + 5.80 + 36
Commercial &
Institutional
Frontage (ft) Points Parcel Area (ft2) Parcel Area (ac) Points 0 - 200 4 0 - 5,000 0.00 -0.11 4
201 - 500 8 5,001 - 10,000 0.12 - 0.22 8
501 - 1,000 12 10,001 - 25,000 0.23 - 0.58 12
1,001 - 3,000 16 25,001 - 100,000 0.59 -·2.29 16
3,001 - 5,000 24 100,001 - 500,000 2.30 - 11.49 24
5,001+ 36 500,001+ 11.50 + 36
*The Use Code is the designation used by the County Assessor's Office to indicate how the land is being used

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Total Special Benefit Points Calculation
The formula below shows the total special benefit points calculation for each parcel within the District:

Parcel’s Total
Special Benefit
Points
= Parcel’s Aesthetic
Benefit Points +
Parcel’s
Pedestrian Benefit
Points
+ Parcel’s Safety
Benefit Points
Data Considerations and Parcel Changes
The use of the latest Assessor’s Secured Roll information has been and shall be used in the future as the basis in determining each parcel’s land use category and acreage, unless better data was or is available to the City. In addition, if any parcel within the District is identified by the Auditor/Controller to be an invalid parcel number, the land use category, residential dwelling units, and acreage of the subsequent valid parcels shall serve as the basis in assigning parcel factor special benefit points.

Special Considerations: Publicly Owned Parcels
Any publicly owned parcels that benefit from the improvements cannot be exempt from the assessment.

The special benefits accruing to these types of parcels must be determined using the same kind of formulas and benefit point assignment as applied to privately owned parcels. This requirement is clearly conveyed in Article XIII D, Section 4(a) of the California Constitution, which states in part, “... Parcels within a district that are owned or used by any agency, the State of California or the United States shall not be exempt from assessment unless the agency can demonstrate by clear and convincing evidence that those publicly owned parcels in fact receive no special benefit.” No publicly owned parcels have been categorized and assigned benefit units using the same methodology as privately owned parcels, based on their land use as shown on the County Assessor’s latest secured property tax roll.

Benefit Units per Property Type
The following table calculates the Benefit Units for each Property Type by proposed Neighborhood.

Neighborhood Land Use Count
Aesthetic
Points
Pedestrian
Points
Security &
Safety
Points
Benefit
Points
I Single Family 121 0.375 0.250 0.375 1.000
II Single Family 72 0.375 0.250 0.375 1.000
III
Courtyard
Single Family 63 0.375 0.250 0.375 1.000
IV
Condo -
Townhomes 104 0.250 0.250 0.250 0.750
Condo - 2
Story Flats 78 0.250 0.250 0.250 0.750
V Single Family 40 0.375 0.250 0.375 1.000
Condo 122 0.250 0.250 0.250 0.750
TOTALS 600

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Total Benefit Unit Calculation
The following table calculates the Total Benefit Units in the District by proposed Neighborhood.

Neighborhood Land Use Count
Benefit
Points per
Use
Total Benefit
Points
I Single Family 121 1.000 121.00
II Single Family 72 1.000 72.00
III
Courtyard Single
Family 63 1.000 63.00
IV
Condo -
Townhomes 104 0.750 78.00
Condo - 2 Story
Flats 78 0.750 58.50
V Single Family 40 1.000 40.00
Condo 122 0.750 91.50
TOTALS 600 524
Future Subdivision
As new Final Maps are approved within the District boundary, each lot will be assessed as it becomes assessable in accordance with the methodology indicated in this Report. The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

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METHOD OF ASSESSMENT
Balance to be Assessed
It is anticipated that approximately 75% of the improvements may be completed and accepted by the end of the fiscal year. Therefore, only 75% of the estimated annual maintenance and replacement costs will be budgeted.

The general benefit, which is the percentage of the total budget, excluding incidental costs, which must be funded through sources other than assessments, is 7.92% of the total project cost. The special benefit, which is the percentage of the budget that may be funded by assessments, is 92.08%.

Description
Budget
Amount
Estimated Annual Maintenance and Replacement Costs $121,117 Less: General Benefit Contribution (7.92%) ($9,592)
Total Assessable Costs $111,524
Incidental Costs (Tax Roll Fees and Administration) $8,500 Total Maximum Costs to be Assessed $120,024
Maximum Annual Assessment Amount per Benefit Point and Annual Increase to the Maximum Annual Assessment
The assessment per benefit point was calculated at the time of formation of the District by dividing the total estimated costs to be assessed by the total benefit points assigned to the parcels within the District.

The maximum initial annual assessment was determined to be = $363.13 As of June 1 of each fiscal year after the base year (2018/2019), the maximum annual assessment (the “Maximum Annual Assessment”) shall be increased by the greater of 2% or the February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers. It is specifically provided that the Maximum Annual Assessment shall be increased each fiscal year, computed on the previous fiscal year’s Maximum Annual Assessment. The actual annual assessment levied in any fiscal year may be less than, but shall not exceed the Maximum Annual Assessment, unless appropriate proceedings are conducted by the District to authorize any increase beyond the Maximum Annual Assessment. The applicable inflation rate for this year’s assessment is 5.19%. Therefore, a 5.19% increase has been applied.

The Maximum Annual Assessment that may be levied in FY 2022/2023 is $400.91 per Benefit Point.

The special benefit analysis and assignment of benefit points has been calculated in relation to the total costs to be assessed. No assessment will be imposed on any parcel that exceeds the reasonable cost of the proportional special benefit conferred on the parcel.

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Method of Assessment Spread
The method of assessment is based upon a formula that assigns the special benefit to each parcel. The formulas below provide a summary of the assessment calculation for each parcel within the District.

Parcel’s Total
Special Benefit
Points
= Parcel’s Aesthetic
Benefit Points +
Parcel’s
Pedestrian Benefit
Points
+ Parcel’s Safety
Benefit Points
Parcel’s Total
Assessment = Assessment Rate
per Benefit Point x
Parcel’s Total
Benefit Points
Total Maximum Assessment per Property Type
The following table shows the Maximum Annual Assessment per property type by Neighborhood.

Neighborhood Land Use Benefit
Points
Maximum
Annual
Assessment
I Single Family 1.000 $400.91
II Single Family 1.000 $400.91
III Courtyard Single Family 1.000 $400.91
IV
Condo - Townhomes 0.750 $300.68
Condo - 2 Story Flats 0.750 $300.68
V Single Family 1.000 $400.91
Condo 0.750 $300.68

ACTUAL ASSESSMENT TO BE LEVIED
The actual assessment to be levied is based on the Estimate of Costs, Special and General Benefit and Method of Assessment. For Fiscal Year 2022/2023, the total estimated maximum assessable costs are $120.024. However, due the accumulation of reserves as a result of the limited activity by the City it is recommended that the actual amount to be assessed this year be reduced to $84,753.91. It is anticipated that 392.5 benefit points will be assessable as of June 30, 2022. Therefore, the per unit assessment will be $215.93 per benefit point (in order to avoid charging more than the estimated costs) with a total anticipated assessment of $84,753.91.

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ASSESSMENT ROLL
The following is a summary of information included in the Assessment Roll that because of its bulk is filed separately with the City Clerk. According to the Landscaping and Lighting Act, the information must include a listing of all parcels of land within the assessment district. Each parcel must be listed by its distinctive designation, a description of the parcel, and the proposed assessment on the parcel in proportion to the estimated benefit it receives from the improvement. This is done in the following format:

Property Description Property Description FY 2022-23
(Assessor's Parcel #) (Assessor's Description) Assessment Total Assessment: $84,753.91
The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

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ASSESSMENT DIAGRAM
The Assessment Diagram is shown on the following page(s). The lines and dimensions of each lot or parcel within are those lines and dimensions shown on the maps of the Contra Costa County Assessor, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer’s Report.

9.2.a
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PLAT TO ACCOMPANY LEGAL DESCRIPTION

LIGHTING & LANDSCAPE DISTRICT (LLD)

FARIA PRESERVE, LLC

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
JANUARY 19, 2018
Carlson, Barbee & Gibson, Inc.

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PARCEL D
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PLAT TO ACCOMPANY LEGAL DESCRIPTION

LIGHTING & LANDSCAPE DISTRICT (LLD)

FARIAPRESERVE,LLC

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
JANUARY 19, 2018 SHEET20F3
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9.2.a
Packet Pg. 235 Attachment: A - The Preserve Landscaping and Lighting Assessment District Engineers Report FY 2022/23 (2022-096 : Preserve L&L Hearing)

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EXHIBITB

PLAT TO ACCOMPANY LEGAL DESCRIPTION

LIGHTING & LANDSCAPE DISTRICT (LLD)

FARIA PRESERVE, LLC

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
JANUARY 19, 2018 SHEET3 OF3
Carlson, Barbee & Gibson, Inc. l
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9.2.a
Packet Pg. 236 Attachment: A - The Preserve Landscaping and Lighting Assessment District Engineers Report FY 2022/23 (2022-096 : Preserve L&L Hearing)

CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Christina Franco, City Clerk
By: Christina Franco, City Clerk
SUBJECT: RESOLUTION NO. 2022-097 - Establishing a Word Count Limit for the Voluntary Candidate Statement for the 2022 Municipal Election

RECOMMENDED ACTION
Staff requests that the City Council approve this Resolution establishing a word count limit for the voluntary candidate statement for the 2022 Municipal Election taking into consideration the costs and benefits the effect will have on potential candidates.

BACKGROUND/DISCUSSION
The City consolidates the Candidate Statement election printing with Contra Costa County (County). The County will charge a Candidate Statement fee at a flat rate for a maximum of 250 words. Elections Code Section 13307(a)(1) allows the governing body of the local agency to authorize its own word limitations.

Historically, the City of San Ramon has allowed candidates to use up to 250+ words in their Candidate Statements. For the November 2020 election, the City Council allowed up to a maximum of 400 words. The County will allow candidate statements up to 400 words, but the cost for production for a 400-word limit will be double. In the 2020 election, 400-word Candidate Statements cost each Mayoral candidate $1,751.60, Councilmember District 1 candidate $679.20, and Councilmember District 3 candidate $640.00.

For the November 8, 2022 election the County will not have the exact cost estimates available until early July and have indicated there will be a 15%-20% increase in cost for the candidate statement. If the City Council is to adopt a word limit greater than 250 words, a resolution must be adopted prior to July 11, 2022. The estimated costs per statement are below by elected office. 2020 Cost
250 Words
Estimated 2022-
20% Increase
250 Words
2020 Cost
250+ Words
Estimated 2022-
20% Increase
250+ Words
Mayor $875.80 $1,050.96 $1,751.60 $2,101.92
District 2 $339.60 $407.52 $679.20 $815.04
District 4 $320.00 $384.00 $640.00 $768.00

10.1 Packet Pg. 237
Candidates are wholly responsible for the cost of their statements as they are an optional cost.

The County pricing structure is based on a ‘flat rate.’ Additionally, the City does not charge a filing fee to run for elected office.

The suggested considerations of the Policy Committee would be:
 San Ramon’s prior allowance of 250+ words for Candidate Statements  Candidates’ ability to provide voters with a concise statement using 250 words.

After review and discussion at the May 25, 2022 Policy Committee meeting, the discussion was to set the word limit to 250 words.

FISCAL ANALYSIS
No impact to the City.

STEPS FOLLOWING RECOMMENDATIONS
Staff will incorporate any changes as directed by the City Council and will advise the County Elections office and all candidates of the word limit.

10.1 Packet Pg. 238
RESOLUTION NO. 2022-097

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

ESTABLISHING A WORD COUNT LIMIT FOR THE VOLUNTARY CANDIDATE STATEMENT FOR THE 2022 MUNICIPAL ELECTION
WHEREAS, under Election Code Section 13307(a)(1), the governing body of the local agency is permitted to set the word count for the Candidate Statements; and WHEREAS, the City Council finds that a 250 word count Candidate Statement allows enough words to detail candidate qualifications and experience and sets a reasonable cost for the candidates, who bear the entire cost of the optional Candidate Statement in all Municipal Elections.

NOW, THEREFORE, BE IT RESOLVED, under authority of Election Code Section 13307(a)(1), the word count of 250 is established as the word count limit for Candidate Statements in the 2022 Municipal Election.

PASSED, APPROVED, AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

10.1 Packet Pg. 239

CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Christina Franco, City Clerk
By: Christina Franco, City Clerk
SUBJECT: RESOLUTION NO. 2022-098 - Establishing a Voluntary Campaign Expenditure Limitation for the 2022 Municipal Election

RECOMMENDATION
Staff requests that the City Council approve this Resolution establishing a voluntary campaign expenditure limit for the 2022 Municipal election that would be reasonable and fair to all candidates.

BACKGROUND/DISCUSSION
The City of San Ramon will hold a Municipal Election for Mayor and two Councilmembers (Districts 2 and 4) on November 8, 2022. The courts have held that the amount spent by a candidate on his or her behalf in an election cannot be limited unless such limits are voluntary.

The City of San Ramon addressed this issue in its Municipal Code, Division A3 Elections, Chapter II Campaigns which states:

A. Inherent in the high cost of election campaigns is the possibility and the appearance of improper influence, real or potential, exercised by campaign contributors over elective officials.

B. The intent and purpose of this chapter, through the voluntary action of city council candidates, is to:

1. Preserve and foster an orderly political forum in which persons may express themselves effectively;

2. Place realistic limits on the amounts of money that may be spent in political campaigns for city council elections;

3. Decrease the cost of campaigns; and

4. Prevent the appearance of improper influence.
(Municipal Code § A3-13, Elections Code § 20400, 20420, 20440-20444) In previous elections, the recommended voluntary campaign expenditure limit was established by determining the number of registered voters, the price of postage, and an expenditure amount

10.2 Packet Pg. 240
per registered voter. For the November 2020 election, the City Council adopted Resolution No. 2020-054 establishing a voluntary campaign expenditure for the 2020 election as follows; - Mayor - $55,285, which approximates the sum of $1.25 per registered voter - Councilmember District 1 - $25,819, which approximates the sum of $2.25 per registered voter - Councilmember District 3 - $23,510, which approximates the sum of $2.25 per registered voter The candidate expenditure information for the 2018 and 2020 elections is presented below. 2018 SAN RAMON MUNICIPAL ELECTION (41,106 Registered Voters) Candidate Amount Spent Average Per Registered Voter
Bill Clarkson $24,693 $.6007
Sanat Sethy $15,084 $.366
Dave Hudson $22,907 $.557
Sridhar Verose $28,251 $.687
Aparna Madireddi $22,759 $.553
Sabina Zafar $41,628 $1.01
2020 SAN RAMON MUNICIPAL ELECTION
Candidate Amount Spent Average Per Registered Voter
Mayor (48,335 Registered Voters)
Dinesh Govindarao $8,176 $.169
David Hudson $26,997 $.558
Aparna Madireddi $77,777 $1.61
Susmita Nayak $3,852 $.079
Sanat Sethy $6,107 $.126
Sabina Zafar $55,918 $1.156
District 1 (12,462 Registered Voters)
Luz Gomez $34,681 $2.78
Scott Perkins $31,439 $2.52
District 3 (11,686 Registered Voters)
Varun Kaushal <$2,000
Sameera Rajwade $3,305 $.28
Reza Majlesi <$2,000
Sridhar Verose $12,918 $1.105
Historically, the City has established a campaign spending limit and offered candidates the opportunity to voluntarily agree to that limit. Consistent with past elections, the City Council could consider a voluntary campaign expenditure limit based upon the number of registered voters while taking into consideration the price of postage, the number of mailings, and the cost of campaign signs. Several proposed Expenditure Limits are presented below for each elected office:

YEAR NUMBER OF REGISTERED AMOUNT PER PROPOSED

10.2 Packet Pg. 241
VOTERS* VOTER EXPENDITURE
LIMITS
2022 Mayor - 49,573 $1.00 $49,573
$1.25 $61,966
$1.50 $74,360
$1.75 $86,753
$2.00 $99,146
$2.25 $111,539
*Registered Voters as of May 19, 2022

YEAR NUMBER OF REGISTERED
VOTERS*
AMOUNT

PER VOTER

PROPOSED

EXPENDITURE
LIMITS
2022 District 2 - 13,373 $1.00 $13,373
$1.25 $16,716
$1.50 $20,060
$1.75 $23,403
$2.00 $26,746
$2.25 $30,089
$2.50 $33,433
* Registered Voters as of May 19, 2022

YEAR NUMBER OF REGISTERED
VOTERS*
AMOUNT

PER VOTER

PROPOSED

EXPENDITURE
LIMITS
2022 District 4 - 10,999 $1.00 $10,999
$1.25 $13,749
$1.50 $16,499
$1.75 $19,248
$2.00 $21,998
$2.25 $24,748
$2.50 $27,498
* Registered Voters as of May 19, 2022
The Policy Committee reviewed this information on May 25, 2022 and recommended an expenditure limit for the Mayor of $1.25 per registered voter, which would set the expenditure limit of $61,966; and an expenditure limit for the Councilmembers of $2.25 per registered voter, which would set the expenditure limit of $30,089 for District 2 and $24,748 for District 4.

The Policy Committee also recommended for consideration by the City Council, for the candidates that agree to the voluntary expenditure limit will have their candidate statement published to the city’s website. Staff recommends that all candidate statements be posted to the

10.2 Packet Pg. 242
city’s website, and to also publish on the city’s website whether or not each candidate has agreed to the voluntary expenditure limit.

FISCAL ANALYSIS
None.

STEPS FOLLOWING APPROVAL
Staff will draft, for each candidate’s signature, a candidate pledge reflecting the expenditure limit determined by the Council. In addition, staff will publish on the City website candidate information as directed by the Council.

10.2 Packet Pg. 243
RESOLUTION NO. 2022-098

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

ESTABLISHING A VOLUNTARY CAMPAIGN EXPENDITURE LIMITATION FOR THE 2022 MUNICIPAL ELECTION
WHEREAS, inherent in the high cost of election campaigns is the possibility and the appearance of improper influence real or potential, exercised by campaign contributors over elective officials; and
WHEREAS, the City Council, through the voluntary actions of City Council candidates, seeks to preserve and foster an orderly political forum in which persons may express themselves effectively, to decrease the cost of campaigns, and to prevent the appearance of improper influence; and
WHEREAS, the City Council finds $61,966 which approximates the sum of $1.25 per registered voter, is a reasonable limit for funds to be spent by individual candidates for Mayor; and
WHEREAS, the City Council finds $30,089, which approximates the sum of $2.25 per registered voter, is a reasonable limit for funds to be spent by individual candidates for Councilmember District 2; and
WHEREAS, the City Council finds $24,748, which approximates the sum of $2.25 per registered voter, is a reasonable limit for funds to be spent by individual candidates for Councilmember District 4.

NOW, THEREFORE, BE IT RESOLVED, under authority of Government Code Section 85400 (Political Reform Act of 1996) of Section A 3-13 of the San Ramon Municipal Code, that the sum of $61,966 for Mayor, $30,089 for Councilmember District 2, and $24,748 for Councilmember District 4 is established as the campaign expenditure limits for the 2022 Municipal Election.

PASSED, APPROVED, AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________

10.2 Packet Pg. 244
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

10.2 Packet Pg. 245

CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Christina Franco, City Clerk
By: Christina Franco, City Clerk
SUBJECT: RESOLUTION NO. 2022-099 - Requesting and Consenting to Consolidation of Elections and Setting Specifications of the Election Order for the November 8, 2022 Municipal Election

RECOMMENDED ACTION
Staff recommends that the City Council adopt this Resolution requesting and consenting to consolidation of elections and setting specifications of the election order for the November 8, 2022 Municipal Election.

BACKGROUND/DISCUSSION
The City Council may, by resolution, request the County elections official to render specified services to the City relating to the conduct of an election. The resolution shall specify the services requested (Elections Code Section 10002) including the request and consent to the consolidation and set the specifications of the election order.

This Resolution authorizes the Contra Costa County Elections Division to administer the November 8, 2022 Municipal Election in San Ramon. The City agrees to compensate the County for expenses incurred in this election. Additionally, this Resolution: provides a policy regarding candidate statements to be distributed in voter information pamphlets; requests election consolidation; specifies the available offices; publishes the Notice of Election; and, specifies the action to be taken in the event of a tie vote.

This Resolution also includes the requirements for the candidate statement that are: that the candidate statement shall not exceed 250 words; guidelines for the structure of the statement; and that the candidate will be responsible of the cost of the candidate statement. The final estimate will be provided by the Contra Costa County Elections Division in July, prior to the nomination period opening on July 18, 2022. The difference between the estimate and the actual cost will be invoiced or refunded upon determination of the actual cost by the County.

In order to authorize the Contra Costa Elections Division to administer the November 8, 2022 Municipal Election, the City Council must adopt this Resolution and direct the City Clerk to submit a certified copy of this Resolution to the Registrar of Voters and the County Board of Supervisors.

10.3 Packet Pg. 246

FISCAL ANALYSIS
The City agrees to compensate the County for expenses incurred in this election.

All costs associated with the production of the candidate statements will be borne by the candidate.

STEPS FOLLOWING APPROVAL
If the City Council adopts this Resolution, the City Clerk will forward a certified copy of this Resolution to the Registrar of Voters and the County Board of Supervisors no later than July 1, 2022.

10.3 Packet Pg. 247
RESOLUTION NO. 2022-099

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

REQUESTING AND CONSENTING TO CONSOLIDATION OF ELECTIONS AND SETTING SPECIFICATIONS OF THE ELECTION ORDER FOR THE NOVEMBER 8, 2022 MUNICIPAL ELECTION
WHEREAS, the City Council has ordered a Municipal Election to be held on Tuesday, November 8, 2022 to fill certain municipal offices; and WHEREAS, other elections may be held in whole of in part of the territory of the City and it is to the advantage of the City to consolidate pursuant to Elections Code Section 10002; and
WHEREAS, Elections Code Section 10002 requires the City to reimburse the County in full for the services performed upon presentation of a bill to the City by the County Elections Official; and
WHEREAS, Elections Code Section 13307 requires that before the nominating period opens, the governing body must determine whether a charge shall be levied against each candidate submitting a candidate’s statement to be sent to the voters; and may establish the cost; and determine whether the cost be paid in advance; and
WHEREAS, Elections Code Section 12101 requires the publication of a Notice of Election once in a newspaper of general circulation in the City or if there is no newspaper of general circulation published and circulated in the City, the Notice shall be posted conspicuously in at least three public places in the City.

NOW, THEREFORE, IT IS ORDERED that an election be held in accordance with the following specifications:

1. The election shall be held on Tuesday, the 8th day of November 2022. The purpose of the election is to choose successors for the following offices:
- One (1) City Mayor for a term to run November 2022 through November 2024; - One (1) City Council seat - District 2 for a term to run November 2022 through November 2026;
- One (1) City Council seat - District 4 for a term to run November 2022 through November 2026.

2. The City Council of the City of San Ramon hereby requests and consents to the consolidation of this election with other elections which may be held in whole or in part of the territory of the City as provided in Elections Code 10002.

3. The City will reimburse the County for the actual cost incurred in conducting the election upon receipt of a bill stating the amount due as determined by the Elections

10.3 Packet Pg. 248
Official.

4. The City Council has determined that:
- The candidate statement shall not exceed 250 words.
- The format and structure of the candidate statement may be composed by the candidate, but must comply with the 250 word limit, fit within the allotted space on the voter information pamphlet page, and shall meet the type size specifications of the Contra Costa County Elections Department. - Candidates will be charged a flat rate of the cost of producing and distributing the voter pamphlets as determined by the County Elections. - The City Clerk shall not provide for the distribution of additional candidate material.
- Candidates will be required to pay the cost at the time the candidate statement is submitted to the City Clerk.

5. The City Clerk shall conspicuously post the Notice of Election in three public places in the City.

6. In the event of a tie vote, the successful candidate shall be determined by lot as provided in Elections Code Section 15651(b).

7. The City directs that a certified copy of this Resolution be forwarded to the Registrar of Voters and to the Board of Supervisors of Contra Costa County.

PASSED, APPROVED AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk

10.3 Packet Pg. 249

San Ramon City CouncilJune 14, 2022

San Ramon City Council
June 14, 2022