San Ramon City Council
June 14, 2022

CITY COUNCIL AGENDA
June 14, 2022

WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE

ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor • Sridhar Verose, Vice Mayor
Mark Armstrong, Councilmember • Scott Perkins, Councilmember • Sabina Zafar, Councilmember Agenda Questions: Please call the City Clerk (925) 973-2539 Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s Office at 7000 Bollinger Canyon Road, San Ramon during normal business hours and in the red binder at the Council meeting.

Council Chamber
7000 Bollinger Canyon Road

REGULAR MEETING AND
CLOSED SESSION – 7:00 PM

MEETING PROCEDURES
Pursuant to AB 361, the City is authorized to hold public meetings via teleconferencing and to make public meetings accessible telephonically or otherwise electronically to all members of the public. Tonight’s meeting will be conducted both in-person and remotely via Zoom. Please note that remote participation in the meeting is optional, and if there are technical or connection issues for Zoom, the City Council meeting will continue.

It is recommended that anyone wishing to view and/or participate in the meeting virtually download the Zoom application, www.zoom.us, before the start of the meeting. Zoom participants will have the opportunity to speak during one of the Public Comment periods (for topics not on the agenda), in addition to each of the agendized items.

If you would like to submit written public comment via email, please do so by 5:00 p.m. on Tuesday, June 14, 2022, to [email protected]. Please include “Public Comment 6/14/2022” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written comments submitted will be provided to the Council prior to the start of the meeting. Written public comment will not be read aloud during the meeting. If you wish to make your comments heard, you must participate in the Zoom meeting or attend the meeting in person.

There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.
2 City Council Meeting – June 14, 2022
HOW TO VIEW OR PARTICIPATE IN THE MEETING:

1. In-Person – San Ramon City Hall, Council Chamber, 7000 Bollinger Canyon Road

2. To view or participate in the meeting through Zoom
Livestream online at: https://cityofsanramon.zoom.us/j/97684002327 Webinar ID: 976 8400 2327
Use the “Raise Your Hand” button to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be re-muted.

3. To view the meeting live online at: www.sanramon.ca.gov/YouTube

4. To listen or participate in the meeting by telephone, dial: +1 (669) 900-6833 Webinar ID: 976 8400 2327
Use *9 on your telephone to raise your hand and request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be remuted. 3 City Council Meeting – June 14, 2022

1. CALL TO ORDER/ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. ANNOUNCEMENTS

3.1 Changes and Additions to the Agenda

3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk. If you are participating remotely, click the “Raise Your Hand” button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item.

3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.

4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item.

Members of the public who are participating via Zoom will have the opportunity to make comments to the City Council live through the Zoom application.

Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person, by Zoom, or by telephone during this Public Comment period or the second Public Comment period, later in the meeting. No Council action can be taken at this meeting on issues raised during Public comment, whether submitted in person or remotely. . Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be place on the Council Policy Committee Agenda for further consideration.

For the first round of Public Comment on non-agenda items, the first 10 people to speak will have three minutes to address the Council on matters not on the agenda. Any additional Public Comment will be accommodated later in the meeting.

5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.

With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council. 4 City Council Meeting – June 14, 2022

5.1 Minutes of the City Council Regular Meeting - May 24, 2022 Recommendation: Approve Minutes

5.2 Minute Order No. 2022-014 - Authorizing the Continued Use of Teleconferencing for the Meetings of All City Legislative Bodies for the Next 30 Days, Pursuant to the Provisions of AB 361 and as Adopted by Minute Order No. 2021-005 Recommendation: Approve Minute Order No. 2022-014

5.3 Resolution No. 2022-080 - Authorizing the Mayor to Execute a One-Year Revenue Sharing Agreement for Tennis Instruction with Joyce Bonasera with Projected Payments Not to Exceed $190,000
Recommendation: Approve Resolution No. 2022-080

5.4 Resolution No. 2022-081 - Authorizing the Mayor to Execute a One-Year Revenue Sharing Agreement for Tennis Instruction with Akshay Arora with Projected Payments Not to Exceed $427,000
Recommendation: Approve Resolution No. 2022-081

5.5 Resolution No. 2022-082 - Authorizing the City Manager to Sign Lease Supplement No. 10 to the San Ramon Library Lease Agreement Between the City of San Ramon and Contra Costa County for the Operation of the San Ramon Library and Approve the Amount of $291,383 for July 1, 2022 – June 30, 2023 Recommendation: Approve Resolution No. 2022-082

5.6 Resolution No. 2022-083 - Authorizing the City Manager to Sign Exhibit a – Lease Supplement No. 3 to the Dougherty Station Library Lease and Services Agreement Between the City of San Ramon and the County of Contra Costa for the Operation of the Dougherty Station Library and Approve an Amount of $47,317 for July 1, 2022 – June 30, 2023
Recommendation: Approve Resolution No. 2022-083

5.7 Resolution No. 2022-084 - Authorizing the Mayor to Execute an Agreement with DC Electric Group, Inc. for On-Call Streetlight and Traffic Signal Improvement Services for a Term Ending June 30, 2027 with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and a Contract Amount Not to Exceed $499,999
Resolution No. 2022-085 - Authorizing the Mayor to Execute an Agreement with St. Francis Electric, LLC for On-Call Streetlight and Traffic Signal Improvement Services for a Term Ending June 30, 2027 with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and a Contract Amount Not to Exceed $499,999
Recommendation: Approve Resolution Nos. 2022-084 and 2022-085 5 City Council Meeting – June 14, 2022

5.8 Resolution No. 2022-086 - Authorizing the Mayor to Execute an Agreement with DC Electric Group, Inc. for On-Call Streetlight and Traffic Signal Maintenance Services for a Total Cumulative Five-Year Amount Not to Exceed $1,500,000 through June 30, 2027
Resolution No. 2022-087 - Authorizing the Mayor to Execute an Agreement with St. Francis Electric, LLC for On-Call Streetlight and Traffic Signal Maintenance Services for a Total Cumulative Five-Year Amount Not to Exceed $1,500,000 through June 30, 2027
Recommendation: Approve Resolution Nos. 2022-086 and 2022-087

5.9 Resolution No. 2022-088 - Authorizing Approval of Purchases for the Provision of Plant Material with Boething Treeland Farms for a Total Cumulative Five-Year Amount Not to Exceed $400,000 through June 30, 2027
Resolution No. 2022-089 - Authorizing Approval of Purchases for the Provision of Plant Material with Devil Mountain Wholesale Nursery for a Total Cumulative Five-Year Amount Not to Exceed $200,000 through June 30, 2027 Resolution No. 2022-090 - Authorizing Approval of Purchases for the Provision of Plant Material with TreeSap Farms for a Total Cumulative Five-Year Amount Not to Exceed $200,000 through June 30, 2027
Resolution No. 2022-091 - Authorizing Approval of Purchases for the Provision of Plant Material with Westside Landscape and Concrete, Inc. for a Total Cumulative Five-Year Amount Not to Exceed $200,000 through June 30, 2027 Recommendation: Approve Resolution Nos. 2022-088, 2022-089, 2022-090, and 2022-091

5.10 Resolution No. 2022-092 - Authorizing the Mayor to Execute an Agreement with Chrisp Company for On-Call Citywide Roadway Striping and Stenciling Maintenance Services for a Total Cumulative Five-Year Amount Not to Exceed $875,000 through June 30, 2027
Recommendation: Approve Resolution No. 2022-092

5.11 Resolution No. 2022-093 - Authorize the Mayor to Execute Amendment No. 1 and Restatement to the Dispatch Service Agreement with the San Ramon Valley Fire Protection District to Provide Public Safety Dispatch Services for the San Ramon Police Department
Recommendation: Approve Resolution No. 2022-093

5.12 Resolution No. 2022-094 - Authorizing the City Manager to Execute an Updated Agreement with the Contra Costa County Animal Services Department Recommendation: Approve Resolution No. 2022-094
6 City Council Meeting – June 14, 2022

6. SPECIAL PRESENTATIONS

6.1 Proclamation Declaring June 2022 as LGBTQ+ Pride Month. Presented by Mayor Hudson to Ali Gardiner and Taylor denBroeder, Boardmembers of PFLAG Danville/San Ramon Chapter.

6.2 Introduction of Francis Adebola-Wilson as the New Senior Community Library Manager, by Brad Morris, Program Manager.

6.3 Introduction of Chris Weeks as the new Transportation Division Manager, by Maria Fierner, Public Works Director.

6.4 East Bay Municipal Utility District (EBMUD) Annual Update. Introduction by Brian Bornstein, Division Manager. Presentation by Director John Coleman, EBMUD Director.

7. DEFERRED CONSENT ITEMS

8. CITY COUNCIL APPOINTMENTS

8.1 Library Advisory Committee Recommendation
Staff Report by Kathi Heimann, Parks and Community Services Director

8.2 Senior Citizen Advisory Committee Recommendation
Staff Report by Kathi Heimann, Parks and Community Services Director

9. UNFINISHED BUSINESS

9.1 Public Hearing: Resolution No. 2022-095 - Approving the Amended Engineer’s Report, Confirming the Landscaping & Lighting District No. 1984-1 Diagram and Assessments, and Levying the Landscaping & Lighting District No. 1984-1 Assessments for Fiscal Year 2022/23
Recommendation: Open the Public Hearing, Take Public Testimony, Close the Public Hearing, and Approve Resolution No. 2022-095
Staff Report by Sean Anderson, Public Works Program Manager

9.2 Public Hearing: Resolution No. 2022-096 - Confirming the Preserve Landscaping and Lighting District Assessment Diagram and Assessments, and Levying the Preserve Landscaping and Lighting District Assessments for Fiscal Year 2022/23 Recommendation: Open the Public Hearing, Take Public Testimony, Close the Public Hearing, and Approve Resolution No. 2022-096
Staff Report by Robin Bartlett, Public Works Division Manager 7 City Council Meeting – June 14, 2022

10. NEW BUSINESS

10.1 Resolution No. 2022-097 - Establishing a Word Count Limit for the Voluntary Candidate Statement for the 2022 Municipal Election
Recommendation: Approve Resolution No. 2022-097
Staff Report by Christina Franco, City Clerk

10.2 Resolution No. 2022-098 - Establishing a Voluntary Campaign Expenditure Limitation for the 2022 Municipal Election
Recommendation: Approve Resolution No. 2022-098
Staff Report by Christina Franco, City Clerk

10.3 Resolution No. 2022-099 - Requesting and Consenting to Consolidation of Elections and Setting Specifications of the Election Order for the November 8, 2022 Municipal Election
Recommendation: Approve Resolution No. 2022-099
Staff Report by Christina Franco, City Clerk

11. CITY MANAGER COMMENTS

12. PUBLIC COMMENT
At this time, those in the audience who have not previously spoken under the previous Public Comment (Agenda Item 4) are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment. All comments will be limited to three minutes. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon City Council approval, the item will be placed on the Council Policy Committee agenda for further consideration.

13. CITY COUNCIL MEMBERS' AND MAYOR'S COMMENTS

14. CLOSED SESSION

14.1 Convene to Closed Session pursuant to Govt. Code §54957.6 for City Council to meet with City Negotiators: Joe Gorton, Martin Lysons, Kelly Sessions, and Steven Spedowfski, concerning Labor Negotiations with the Service Employee International Union (SEIU), Local 1021

14.2 Report on Closed Session

15. ADJOURNMENT
I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting.

Dated: June 10, 2022
8 City Council Meeting – June 14, 2022
The agenda with links to minutes and staff reports is available on the City’s website:
www.sanramon.ca.gov

* * * * *
This Agenda is posted in accordance with Government Code Section 54954.2(a).

To request a disability-related accommodation(s) to participate in the meeting, please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539. * * * * *
Information for public participation at Council meetings, including the time limits for addressing the Council, is provided on the agenda.

If you have any questions, please contact the City Clerk prior to the meeting. * * * * *
Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting.

Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).

Regular City Council meetings may also be viewed at
http://sanramonca.iqm2.com/citizens/default.aspx

MINUTES OF THE

CITY OF SAN RAMON

CITY COUNCIL MEETING
May 24, 2022

1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 7:15 p.m.

Attendee Name Title Status Arrived
Dave Hudson Mayor Present 7:00 PM
Sridhar Verose Vice Mayor Present 7:00 PM
Mark Armstrong Councilmember Absent
Scott Perkins Councilmember Present 7:00 PM
Sabina Zafar Councilmember Present 7:00 PM
Also in attendance: City Manager Joe Gorton, City Attorney Martin Lysons, City Clerk Christina Franco, Administrative Services Director Kelly Sessions, Community Development Director Debbie Chamberlain, Public Works Division Manager Brian Bernstein, Police Captain Denton Carlson, Transportation Division Manager Lisa Bobadilla, Recreation Supervisor Jennifer Gault, and Human Resources Analyst Elena Castillo.

2. PLEDGE OF ALLEGIANCE
Danville Councilmember Robert Storer led us in the pledge of allegiance.

3. ANNOUNCEMENTS

3.1 Changes and Additions to the Agenda

3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk. If you are participating remotely, click the “Raise Your Hand” button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item.

3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.

4. PUBLIC COMMENT
Public comment was received from Deepti Mahajan, Walker Tippett, Joyce Carr, and Call In User. Written comment was received from Walker Tippett.

5.1 Packet Pg. 8
Minutes Acceptance: Minutes of May 24, 2022 7:00 PM (CONSENT CALENDAR) 2 City Council Meeting – May 24, 2022

5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.

With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.

Cm. Perkins' motion to approve items 5.1 through 5.15 was seconded by Vice Mayor Verose. The motion was approved 4-0-1-0. Cm. Armstrong was absent.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Sridhar Verose, Vice Mayor
AYES: Hudson, Verose, Perkins, Zafar
ABSENT: Armstrong

5.1 Minutes of the City Council Workshop - May 10, 2022 Recommendation: Approve Minutes

5.2 Minutes of the City Council Regular Meeting - May 10, 2022 Recommendation: Approve Minutes

5.3 Minutes of the City Council/Planning Commission Joint Meeting - May 17, 2022 Recommendation: Approve Minutes

5.4 Register of Demands as Presented by the City Treasurer (Period Ending April 30, 2022)
Recommendation: Approve Register of Demands

5.5 Minute Order No. 2022-013 - Authorizing the Continued Use of Teleconferencing for the Meetings of All City Legislative Bodies for the Next 30 Days, Pursuant to the Provisions of AB 361 and as Adopted by Minute Order No. 2021-005 Recommendation: Approve Minute Order No. 2022-013

5.6 Resolution No. 2022-064 - Approving the Display of the Progress Pride Flag Recommendation: Approve Resolution No. 2022-064

5.1 Packet Pg. 9
Minutes Acceptance: Minutes of May 24, 2022 7:00 PM (CONSENT CALENDAR) 3 City Council Meeting – May 24, 2022

5.7 Resolution No. 2022-065 - Authorizing the Mayor to Execute Amendment No. 1 to the Agreement (C2018-037) with VenueTech Management Group, Inc. for the Management and Operations of Dougherty Valley Performing Arts Center and Front Row Theater, Authorizing a Time Extension to June 30, 2024, and Authorizing Additional Funds in an Amount Not to Exceed $887,410, for a Total Cumulative Contract Amount Not to Exceed $3,734,864.

Recommendation: Approve Resolution No. 2022-065

5.8 Resolution No. 2022-066 - Authorizing the Mayor to Execute an Agreement with Casey Printing for the Printing of the Recreation Guide in a Total Cumulative Five-Year Amount Not to Exceed $227,185
Resolution No. 2022-067 - Authorizing the Mayor to Execute an Agreement with Folger Graphics for the Printing of the Performing Arts Season Brochure, City of San Ramon Newsletter, and Encore Newsletter in a Total Cumulative Five-Year Amount Not to Exceed $197,484
Recommendation: Approve Resolution Nos. 2022-066 and 2022-067

5.9 Resolution No. 2022-068 - Adopting Findings to Appropriate Funds in the Child Care, City Beautification, Creek Mitigation, Drainage Mitigation, Geographic Information System (GIS) Mapping, Park Development, and Traffic Improvement Funds, for the Period Ending June 30, 2021
Recommendation: Approve Resolution No. 2022-068

5.10 Resolution No. 2022-069 - Accepting the Work by Traffop Corp for Vendor Services for the Bollinger Canyon & Crow Canyon Roads Traffic Signals Automated Traffic Signal Performance Measures (ATSPM) Systems Project (CIP 975606) as Complete and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Recorder's Office Resolution No. 2022-070 - Accepting the Work by Iteris, Inc. for Vendor Services for Installation of a Bicycle Detection System as Part of the Bollinger Canyon & Crow Canyon Roads Traffic Signals Automated Signal Performance Measures (ATSPM) Systems Project (CIP 975606) as Complete and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Recorder’s Office
Recommendation: Approve Resolution Nos. 2022-069 and 2022-070

5.11 Resolution No. 2022-071 - Authorizing the Mayor to Execute an Agreement with JD Partners Concrete for Construction of the Curb Ramp Construction and Miscellaneous Concrete Repairs for the Pavement Management 2022 and 2023 Projects, and Other Curb Ramp Locations as Needed (CIP 000005, CIP 000008, and Other CIPs), in an Amount Not to Exceed $890,000
Recommendation: Approve Resolution No. 2022-071

5.1 Packet Pg. 10
Minutes Acceptance: Minutes of May 24, 2022 7:00 PM (CONSENT CALENDAR) 4 City Council Meeting – May 24, 2022

5.12 Resolution No. 2022-072 - Authorizing Approval of Purchases for the Provision of Bulk Material Supplies with TMT Enterprises, Inc. for a Total Cumulative Five-Year Amount Not to Exceed $300,000 through June 30, 2027 Resolution No. 2022-073- Authorizing Approval of Purchases for the Provision of Bulk Material Supplies with Pleasanton Trucking for a Total Cumulative FiveYear Amount Not to Exceed $100,000 through June 30, 2027 Recommendation: Approve Resolution Nos. 2022-072 and 2022-073

5.13 Resolution No. 2022-074 - Authorizing Approval of Purchases with Hunt & Sons for the Provision of Fuel Supply and Delivery for a Total One-Year Amount Not to Exceed $300,000 through June 30, 2023
Recommendation: Approve Resolution No. 2022-074

5.14 Resolution No. 2022-075 - Authorizing the Mayor to Execute Amendment No. 3 to the Agreement with Roebbelen Contracting, Inc. (C2018-071) for As-Needed Construction Consulting Services for the Dougherty Station Community Center and Dougherty Station Library Renovation Project (CIP 200004) for a Cumulative Five-Year Total Not to Exceed $1,595,940 through June 30, 2023, Funded by 2019 Certificate of Participation Debt Financing
Recommendation: Approve Resolution No. 2022-075

5.15 Resolution No. 2022-076 - Authorizing the City Manager to Execute the Letter of Agreement with Dublin San Ramon Services District and Black Mountain Construction Development to Defer the Collection of Wastewater Development Impact Fees at Building Occupancy
Recommendation: Approve Resolution No. 2022-076

6. SPECIAL PRESENTATIONS

6.1 Recognition of San Ramon iQuest 2021/2022 Interns: Max King, Madison Reedy, Katrina Aldon, Nicholas Harvey, Eunice Oh, Mikal Mulugeta, and Hela Khalil.

Introduction by Elena Castillo, Human Resources Analyst. Presentation by Mayor Hudson.

Mayor Hudson presented all of the interns with certificates.

6.2 Proclamation Declaring May 15-21, 2022 as National Public Works Week.

Introduction by Public Works Director Maria Fierner. Presentation by Mayor Hudson.

Public Works Division Manager Brian Bornstein introduced the item.

6.3 Proclamation Honoring Lisa Bobadilla upon her retirement. Introduction by Public Works Director Maria Fierner. Presentation by Mayor Hudson.

Mayor Hudson presented the proclamation to Ms. Bobadilla.

5.1 Packet Pg. 11
Minutes Acceptance: Minutes of May 24, 2022 7:00 PM (CONSENT CALENDAR) 5 City Council Meeting – May 24, 2022

7. DEFERRED CONSENT ITEMS

8. CITY COUNCIL APPOINTMENTS

9. UNFINISHED BUSINESS

9.1 Resolution No. 2022-077 - Increasing the City’s Loan Commitment to $11,020,000 for Construction of the Aspen Wood Project and Authorizing the City Manager to Execute All Necessary Loan Documents to Fulfill the City's Commitment.

Recommendation: Approve Resolution No. 2022-077
Staff report by Community Development Director Debbie Chamberlain.

Cm. Perkins' motion to approve Resolution No. 2022-077, increasing the City’s loan commitment to $11,020,000 for construction of the Aspen Wood Project and authorizing the City Manager to execute all necessary loan documents to fulfill the City's commitment, was seconded by Vice Mayor Verose. The motion passed 4-0-1-0. Cm.

Armstrong was absent.

RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Sridhar Verose, Vice Mayor
AYES: Hudson, Verose, Perkins, Zafar
ABSENT: Armstrong

10. NEW BUSINESS

10.1 Teen Council Annual Report
Recommendation: Accept Report
Recreation Supervisor Jennifer Gault introduced Teen Council Chair Jaanavi Thanamala who presented the Teen Council Annual Report 2021/2022.

The Mayor opened public comment. Public comment was received from Call In User.

The Mayor closed public comment.

10.2 Wildfire Preparedness Presentation
Police Captain Denton Carlson introduced PG&E Government Affairs Sarah Yoell, as well as San Ramon Valley Fire Chief Paige Meyer, Deputy Fire Chief Frank Drayton, and Director of Emergency Communications Denise Pangelinan.

The Mayor opened public comment. Public comment was received from Call in User.

The Mayor closed public comment.

5.1 Packet Pg. 12
Minutes Acceptance: Minutes of May 24, 2022 7:00 PM (CONSENT CALENDAR) 6 City Council Meeting – May 24, 2022

10.3 Resolution No. 2022-078 - Adopting the Tri-Valley Transportation Development Fee Pursuant to the Requirements of the Joint Exercise of Powers Agreement; and Receive an Update on the Tri-Valley Transportation Council Strategic Expenditure Plan, Prioritization of Projects, and Funding for San Ramon Recommendation: Approve Resolution No. 2022-078
Transportation Division Manager Lisa Bobadilla presented an overview of the staff report.

Cm. Zafar's motion to adopt Resolution No. 2022-078 - adopting the Tri-Valley Transportation development fee pursuant to the requirements of the Joint Exercise Of Powers Agreement; and receive an update on the Tri-Valley Transportation Council strategic expenditure plan, prioritization of projects, and funding for San Ramon, was seconded Cm. Perkins. The motion passed 4-0-1-0. Cm. Armstrong was absent.

RESULT: APPROVED [UNANIMOUS]
MOVER: Sabina Zafar, Councilmember
SECONDER: Scott Perkins, Councilmember
AYES: Hudson, Verose, Perkins, Zafar
ABSENT: Armstrong

10.4 Resolution No. 2022-079 - Adopting the Fiscal Year 2022/23 Operating and Capital Budget, Establishing an Appropriation Limit, and Authorizing Carryover Project Appropriations
Recommendation: Approve Resolution 2022-079
Administrative Services Director Kelly Sessions provided an overview of the staff report and presentation.

The Mayor opened public comment. Public comment was received from Call In User One. The Mayor closed public comment.

Cm Perkins' motion to adopt Resolution No. 2022-079, adopting the Fiscal Year 2022/23 Operating and Capital Budget, Establishing an Appropriation Limit, and Authorizing Carryover Project Appropriations, was seconded by Vice Mayor Verose. The motion passed 4-0-1-0. Cm. Armstrong was absent.

RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Sridhar Verose, Vice Mayor
AYES: Hudson, Verose, Perkins, Zafar
ABSENT: Armstrong

5.1 Packet Pg. 13
Minutes Acceptance: Minutes of May 24, 2022 7:00 PM (CONSENT CALENDAR) 7 City Council Meeting – May 24, 2022

11. CITY MANAGER COMMENTS

11.1 Discussion of Cancellation of an August 23, 2022 City Council Meeting The Council unanimously decided to cancel the August 23, 2022 City Council meeting.

12. PUBLIC COMMENT

13. CITY COUNCIL MEMBERS' AND MAYOR'S COMMENTS

14. ADJOURNMENT
The meeting was adjourned at 10:33 p.m.

5.1 Packet Pg. 14
Minutes Acceptance: Minutes of May 24, 2022 7:00 PM (CONSENT CALENDAR)

CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Christina Franco, City Clerk
By: Christina Franco, City Clerk
SUBJECT: MINUTE ORDER NO. 2022-014 - Authorizing the Continued Use of Teleconferencing for the Meetings of All City Legislative Bodies for the Next 30 Days, Pursuant to the Provisions of AB 361 and as Adopted by Minute Order No. 2021-005
This item is by title only.

5.2 Packet Pg. 15

CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Kathi Heimann, Parks & Community Services Director
SUBJECT: RESOLUTION NO. 2022-080 - Authorizing the Mayor to Execute a OneYear Revenue Sharing Agreement for Tennis Instruction with Joyce Bonasera with Projected Payments Not to Exceed $190,000

RECOMMENDED ACTION
Staff recommends adoption of this Resolution, authorizing the Mayor to execute a one-year revenue sharing agreement for Tennis Instruction with Joyce Bonasera with projected payments not to exceed $190,000.

BACKGROUND/DISCUSSION
The City began offering tennis classes with instructor, Joyce Bonasera (dba Bonasera Tennis), in 2017. The program has been very successful and continues to generate high rates of participation. Based on the positive track record and evaluations from participants, the Parks and Community Services Department wishes to continue to contract with Bonasera Tennis for the 2022-23 year.

Resolution No. 2022-058 (Fee Resolution) authorizes the Parks and Community Services Department to charge fees for participation in classes, programs, activities, and events based on:
● Comparable fees in other cities, recreation districts, and colleges ● Session length and length of class time per meeting
● Revenue sharing agreements with contracted instructors ● The cost to the City for providing such services
● City Council direction on recovered costs
● Discounts offered as incentives to increase program participation, facility rentals, and revenues
● An available scholarship program to address the needs of residents who may not be able to afford programs
● The value and benefit of such services to the San Ramon Community Fees are collected for the classes and split with the contractors on a percentage basis. Currently, the revenue split is 50% Bonasera Tennis, 50% City.

5.3 Packet Pg. 16

FISCAL ANALYSIS
Due to the continuing growth of these programs, the annual contracted payments are expected to exceed the $100,000 annual limit for City Manager authorization and therefore, requires approval of the City Council on an annual basis. The FY 2022/23 Parks and Community Services Department’s budget continues to exclude expenditures related to instructor contract services due to the change in accounting methodology, which only shows net revenue for the instructor contract services in the budget. All instructor contract payments will be made out of the corresponding revenue account. Should the instructors’ projected earnings exceed forecast, revenues collected serve to offset such increased earnings.

STEPS FOLLOWING APPROVAL
Staff will prepare an annual contract for this instructor per the established Purchasing and Procurement Policy.

5.3 Packet Pg. 17
RESOLUTION NO. 2022-080

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE A ONE-YEAR REVENUE SHARING

AGREEMENT FOR TENNIS INSTRUCTION WITH JOYCE BONASERA WITH PROJECTED PAYMENTS NOT TO EXCEED $190,000
WHEREAS, the City of San Ramon’s Parks and Community Services Department offers classes and programs through revenue sharing agreements with contracted instructors; and WHEREAS, the City of San Ramon’s purchasing policy requires City Council approval for any expenditures in an amount exceeding $100,000 annually; and WHEREAS, Joyce Bonasera (dba Bonasera Tennis) currently provides classes for the City under such an agreement; and
WHEREAS, the Parks and Community Services approved 2022-23 Annual Budget includes the funds for this agreement; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Mayor to execute a one-year revenue sharing agreement for tennis instruction with Joyce Bonasera in an amount not to exceed $190,000.

PASSED, APPROVED AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
Dave Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk

5.3 Packet Pg. 18

CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Kathi Heimann, Parks & Community Services Director
SUBJECT: RESOLUTION NO. 2022-081 - Authorizing the Mayor to Execute a OneYear Revenue Sharing Agreement for Tennis Instruction with Akshay Arora with Projected Payments Not to Exceed $427,000

RECOMMENDED ACTION
Staff recommends adoption of this Resolution, authorizing the Mayor to execute a one-year revenue sharing agreement for Tennis Instruction with Akshay Arora with projected payments not to exceed $427,000.

BACKGROUND/DISCUSSION
The City began offering tennis classes with instructor, Akshay Arora (dba Arora Tennis), in 2017. The program has been very successful and continues to generate high rates of participation. Based on the positive track record and evaluations from participants, the Parks and Community Services Department wishes to continue to contract with Arora Tennis for the 2022- 23 year.

Resolution No. 2022-058 (Fee Resolution) authorizes the Parks and Community Services Department to charge fees for participation in classes, programs, activities, and events based on:
● Comparable fees in other cities, recreation districts, and colleges ● Session length and length of class time per meeting
● Revenue sharing agreements with contracted instructors ● The cost to the City for providing such services
● City Council direction on recovered costs
● Discounts offered as incentives to increase program participation, facility rentals, and revenues
● An available scholarship program to address the needs of residents who may not be able to afford programs
● The value and benefit of such services to the San Ramon Community Fees are collected for the classes and split with the contractors on a percentage basis. Currently, the revenue split is 60% Arora Tennis, 40% City.

5.4 Packet Pg. 19

FISCAL ANALYSIS
Due to the continuing growth of these programs, the annual contracted payments are expected to exceed the $100,000 annual limit for City Manager authorization and therefore, requires approval of the City Council on an annual basis. The FY 2022/23 Parks and Community Services Department’s budget continues to exclude expenditures related to instructor contract services due to the change in accounting methodology, which only shows net revenue for the instructor contract services in the budget. All instructor contract payments will be made out of the corresponding revenue account. Should the instructors’ projected earnings exceed forecast, revenues collected serve to offset such increased earnings.

STEPS FOLLOWING APPROVAL
Staff will prepare an annual contract for this instructor per the established Purchasing and Procurement Policy.

5.4 Packet Pg. 20
RESOLUTION NO. 2022-081

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE A ONE-YEAR REVENUE SHARING

AGREEMENT FOR TENNIS INSTRUCTION WITH AKSHAY ARORA WITH PROJECTED PAYMENTS NOT TO EXCEED $427,000
WHEREAS, the City of San Ramon’s Parks and Community Services Department offers classes and programs through revenue sharing agreements with contracted instructors; and WHEREAS, the City of San Ramon’s purchasing policy requires City Council approval for any expenditures in an amount exceeding $100,000 annually; and WHEREAS, Akshay Arora (dba Arora Tennis) currently provides classes for the City under such an agreement; and
WHEREAS, the Parks and Community Services approved 2022-23 Annual Budget includes the funds for this agreement; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Mayor to execute a one-year revenue sharing contract for tennis instruction with Akshay Arora in an amount not to exceed $427,000.

PASSED, APPROVED AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
Dave Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk

5.4 Packet Pg. 21

CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Kathi Heimann, Parks & Community Services Director
SUBJECT: RESOLUTION NO. 2022-082 - Authorizing the City Manager to Sign Lease Supplement No. 10 to the San Ramon Library Lease Agreement Between the City of San Ramon and Contra Costa County for the Operation of the San Ramon Library and Approve the Amount of $291,383 for July 1, 2022 – June 30, 2023

RECOMMENDED ACTION
Staff recommends that the City Council approve this Resolution authorizing the City Manager to execute Lease Supplement No. 10 to the San Ramon Library Lease Agreement between the City of San Ramon and Contra Costa County for the Operation of the San Ramon Library and approve the amount of $291,383 for July 1, 2022 - June 30, 2023.

BACKGROUND/DISCUSSION
The City of San Ramon and Contra Costa County Library entered into the first Library Use and Maintenance Agreement in October 1989 commensurate with the opening of the San Ramon Library at 100 Montgomery Street. The original agreement was amended in March 1994 and added additional terms relative to the City’s contribution to expanded hours of service. A new 99-year term was established for the agreement from March 1994 to March 2093.

In August 2005, a new Lease Agreement, with the same terms as the presiding agreements, was executed, with the City responsible for maintenance and repair of the City-owned library building, and the County responsible for utilities, refuse collection, and reimbursement to the City for janitorial costs. The term of the new lease agreement was through December 2087 in keeping with the original 99-year agreement.

On January 25, 2011, the current Lease Agreement replaced the 2005 Lease Agreement and was approved by City Council with Resolution No. 2011-013. Under the current lease agreement, the City is responsible for maintenance and repair of the building, utilities, refuse collection, and janitorial costs of approximately $320,297 annually. The City is also responsible for the reimbursement for additional hours of staffing above the baseline of 40 hours each week currently funded by the County. The County updated the amount of “Base Hours” to 40 hours of service to the community on July 1, 2021 (Lease supplement No. 9).

5.5 Packet Pg. 22
The initial term of the agreement was effective from January 25, 2011, to June 30, 2011, with automatic renewals yearly unless written notice is given by either party of their intent to terminate at least one year in advance.

Exhibit C of the San Ramon Library Lease Agreement has been amended annually to reflect the schedule of costs for FY 12/13, 13/14, 14/15, 15/16, 17/18, 18/19, 19/20, 20/21, and 21/22.

There was no amendment in FY 16/17 due to the renovation of the San Ramon Library.

The City will continue to be responsible for the annual facility and maintenance costs, as well as to cover the cost for the sixteen “Extra Hours” bringing the total “Actual Hours” of services at the San Ramon Library to 56 hours.

FISCAL ANALYSIS
The City’s obligation including the sixteen additional hours for the period of July 1, 2022 - June 30, 2023, is $291,383. Funding for 2022/23 Library services are included in the Parks and Community Services Department approved 2022-23 Operating Budget. Future fiscal impacts to the City are not known at this time and will be considered annually via the City and County budget process. This exhibit is for one year only.

STEPS FOLLOWING APPROVAL
Staff will work with the Contra Costa County Library administration to finalize Lease Supplement No. 10 for execution by the City Manager for San Ramon Library Services.

5.5 Packet Pg. 23
RESOLUTION NO. 2022-082

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING THE CITY MANAGER TO SIGN LEASE SUPPLEMENT NO. 10 TO

THE SAN RAMON LIBRARY LEASE AGREEMENT BETWEEN THE CITY OF SAN

RAMON AND CONTRA COSTA COUNTY FOR THE OPERATION OF THE SAN RAMON LIBRARY AND APPROVE THE AMOUNT OF $291,383 FOR JULY 1, 2022 – JUNE 30, 2023
WHEREAS, it is in the best interests of the City of San Ramon and Contra Costa County to operate the San Ramon Library as a joint use facility; and WHEREAS, the San Ramon Library Lease Agreement between the City of San Ramon and Contra Costa County for the Operation of the San Ramon Library was approved by City Council with Resolution 2011-013; and
WHEREAS, Exhibit C of the San Ramon Library Lease Agreement has been amended annually to reflect the schedule of costs for FY 12/13, 13/14, 14/15, 15/16, 17/18, 18/19, 19/20, 20/21, and 21/22 (there was no amendment in FY 16/17 due to the renovation of the San Ramon Library); and
WHEREAS, Exhibit C - Lease Supplement No. 10 to the San Ramon Library Lease Agreement supersedes all previous amendments to Exhibit C and commits the City of San Ramon and Contra Costa County to support the library through funding and operations as determined by the goals of each agency; and
WHEREAS, under Exhibit C - Lease Supplement No. 10 to the San Ramon Library Lease Agreement, Contra Costa County will provide forty hours of baseline library services to the Community at the San Ramon Main Library; and
WHEREAS, under Exhibit C - Lease Supplement No. 10 to the San Ramon Library Lease Agreement, the City of San Ramon will fund sixteen additional hours of library services to supplement the baseline hours and provide routine and annual maintenance at the San Ramon Main Library; and
WHEREAS, the City of San Ramon adopted 2022/23 Program of Services includes funding to supplement operating hours and maintenance for one year at the San Ramon Library.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize and direct the City Manager to execute Lease Supplement No. 10 to the Lease Agreement between the City of San Ramon and Contra Costa County for the joint use of the San Ramon Library in an amount not to exceed $291,383.

PASSED, APPROVED AND ADOPTED at the meeting of June 14, 2022 by the following votes:

5.5 Packet Pg. 24
AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk

5.5 Packet Pg. 25

CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Kathi Heimann, Parks & Community Services Director
SUBJECT: RESOLUTION NO. 2022-083 - Authorizing the City Manager to Sign Exhibit a – Lease Supplement No. 3 to the Dougherty Station Library Lease and Services Agreement Between the City of San Ramon and the County of Contra Costa for the Operation of the Dougherty Station Library and Approve an Amount of $47,317 for July 1, 2022 – June 30, 2023

RECOMMENDED ACTION
Staff recommends that the City Council approve this Resolution authorizing the City Manager to execute Exhibit A - Lease Supplement No. 3 to the Dougherty Station Library Lease and Service Agreement between the City of San Ramon and Contra Costa County for the Operation of the Dougherty Station Library and approve an amount of $47,317 for July 1, 2022 - June 30, 2023.

BACKGROUND/DISCUSSION
The City of San Ramon, Contra Costa County, and Contra Costa Community College District entered into the first Dougherty Station Library Memorandum of Understanding in June 2007 and set forth the responsibilities of the parties in the administration, funding, and continuing development of the Dougherty Station Library. The MOU has been amended annually to reflect the schedule of costs for every year. The Contra Costa Community College paid annually a portion of the personnel costs, including one half-time Library Specialist, to increase hours of operation from the 35 baseline hours provided by the County to 50 hours a week, at a cost not to exceed $100,000. The City-funded any additional hours at DSL that exceed the $100,000 being contributed by the community college. The City also covered the cost of facility maintenance and utilities in the amount of approximately $185,240 annually. The Memorandum of Understanding for the Dougherty Station Library has been in affect from 2007- 2021.

The Community College District officially gave notice to the County and the City that they would no longer be participating in the agreement as of January 1, 2021. The Community College District has built a separate library facility on campus to meet the needs of the students, faculty, and the Community.

On May 11, 2021, the San Ramon City Council approved Resolution No. 2021-065, authorizing the City Manager to enter into a new agreement with Contra Costa County for the operations of the Dougherty Station Library. The new agreement is using the same lease agreement template

5.6 Packet Pg. 26
both parties agreed to for the operation of the San Ramon Library with some modifications to address the differences between the two libraries. This is also the same agreement the County uses for other agencies they partner with for Library Services within the region.

In 2021, the County modified the “Base Hours” to 40 hours of service to the community. This was an increase of five additional hours of services. The City will continue to be responsible for the annual facility and maintenance costs, as well as to cover the cost for the six “Extra Hours” bringing the total “Actual Hours” of services at the Dougherty Station Library to 46 hours.

Annual modification for each renewal term will continue to be handled through the Lease Supplement. The Lease Supplement will set forth the number of “Base Hours” the County will provide in the upcoming fiscal year, the number of “Extra Hours” of library services the City would like to provide, resulting in the number of “Actual Hours” and the cost of the City’s obligation.

FISCAL ANALYSIS
The City’s obligation for the six additional hours for the period of July 1, 2022, to June 30, 2023 is $47,317. Funding for the Dougherty Station Library Services is included in the Parks and Community Services Department approved 2022-23 Operating Budget. Future fiscal impacts to the City are not known at this time and will be considered annually via the City and County budget process. This exhibit is for one year only.

STEPS FOLLOWING APPROVAL
Staff will work with Contra Costa County Library administration to finalize the Dougherty Station Library Lease Supplement agreement for execution by the City Manager between the City of San Ramon and Contra Costa County.

5.6 Packet Pg. 27
RESOLUTION NO. 2022-083

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING THE CITY MANAGER TO SIGN EXHIBIT A – LEASE
SUPPLEMENT NO. 3 TO THE DOUGHERTY STATION LIBRARY LEASE AND

SERVICES AGREEMENT BETWEEN THE CITY OF SAN RAMON AND THE

COUNTY OF CONTRA COSTA FOR THE OPERATION OF THE DOUGHERTY STATION LIBRARY AND APPROVE AN AMOUNT OF $47,317 FOR JULY 1, 2022 – JUNE 30, 2023
WHEREAS, it is in the best interests of the City of San Ramon and Contra Costa County to operate the Dougherty Station Library as a joint use facility; and WHEREAS, on May 11, 2021, the San Ramon City Council approved Resolution No. 2021-065, authorizing the City Manager to enter into the Dougherty Station Library Lease Agreement (“Lease Agreement”); and
WHEREAS, Exhibit A of the Dougherty Station Library Lease Agreement has been amended on April 2, 2021 to update the original 6-month agreement and on July 1, 2021, to reflect the schedule of costs for FY 21/22; and
WHEREAS, Exhibit A - Lease Supplement No. 3 to the Lease Agreement supersedes all previous amendments to Exhibit A and commits the City of San Ramon and Contra Costa County to support the library through funding and operations as determined by the goals of each agency; and
WHEREAS, Under the terms of Exhibit A - Lease Supplement No. 3 to the Lease Agreement, Contra Costa County will provide forty hours of baseline library services to the Community at the Dougherty Station Library; and
WHEREAS, Under the terms of Exhibit A - Lease Supplement No. 3 to the Lease Agreement, the City will fund six additional hours of library services to supplement the baseline hours and provide routine and annual maintenance at the Dougherty Station Library; and
WHEREAS, the City of San Ramon adopted 2022/23 Program of Services includes funding to supplement operating hours and maintenance for one year at the Dougherty Station Library
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize and direct the City Manager to execute Exhibit A - Lease Supplement No. 3 to the Lease Agreement between the City of San Ramon and Contra Costa County for the joint use of the Dougherty Station Library in an amount not to exceed $47,317.00.

5.6 Packet Pg. 28
PASSED, APPROVED AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk

5.6 Packet Pg. 29

CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Darin Fitzpatrick, Program Manager
SUBJECT: RESOLUTION NO. 2022-084 - Authorizing the Mayor to Execute an Agreement with DC Electric Group, Inc. for On-Call Streetlight and Traffic Signal Improvement Services for a Term Ending June 30, 2027 with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and a Contract Amount Not to Exceed $499,999
RESOLUTION NO. 2022-085 - Authorizing the Mayor to Execute an Agreement with St. Francis Electric, LLC for On-Call Streetlight and Traffic Signal Improvement Services for a Term Ending June 30, 2027 with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and a Contract Amount Not to Exceed $499,999

EXECUTIVE SUMMARY
On May 2, 2022, staff advertised the Request for Qualifications and Proposals (RFQP) for OnCall Streetlight and Traffic Signal Improvement Services. On May 19, 2022, three (3) contractors submitted Proposals. After a thorough review of the Proposals, staff has selected both DC Electric Group, Inc. (DC Electric) and St. Francis Electric, LLC (St. Francis Electric) to provide these services for a term ending June 30, 2027, with the option to renew the Agreements for up to two succeeding one-year terms, and a contract amount not to exceed $499,999 each.

The contractor selection was based on their qualifications, cost, and the ability to provide a range of services that are most aligned with the anticipated needs of the City. Each contractor will provide services for which they are best suited.

RECOMMENDED ACTION
Staff recommends adoption of these Resolutions, authorizing the Mayor to execute Agreements with DC Electric Group, Inc. and St. Francis Electric, LLC for On-Call Streetlight and Traffic Signal Improvements Services, for a term ending June 30, 2027, with the option to renew the Agreements for up to two succeeding one-year terms, and a contract amount not to exceed $499,999 each.

BACKGROUND/DISCUSSION
In the past, the Public Works Department has used the Public Services Division’s on-call

5.7 Packet Pg. 30
services agreements for Capital Improvement Program (CIP) Projects and other miscellaneous tasks for streetlight and traffic signal improvements. These specialty services include: furnishing and/or installing new traffic signal and lighting systems or components; modifying or upgrading existing traffic signal systems and/or components; furnishing and/or installing new fiber optic cable; testing and splicing fiber optic cable; furnishing and/or installing Rectangular Rapid Flashing Beacon (RRFB), and similar systems; furnishing and/or installing electric message signs, radar speed signs, and similar signs; furnishing and/or installing Accessible Pedestrian Signal (APS) or pedestrian push button (PPB) systems; installing and/or upgrading any infrastructure that may be needed to improve operability of the City’s traffic signal network.

Staff has found that by procuring these services on an as-needed basis for various projects, the City has been able to obtain these services efficiently and economically.

Staff issued a Request for Qualifications and Proposals (RFQP) for Streetlight and Traffic Signal Improvement Services on May 2, 2022. The RFQP was advertised on the City’s website, as required in the City’s Purchasing Policy. On May 19, 2022, proposals were received from DC Electric, St. Francis Electric, and Bear Electric. Each contractor was rated on performance and experience on the areas of expertise that were included in the proposal; staffing and hourly rates; and the best fit with the City’s anticipated needs. Based upon their ranking, staff determined that both DC Electric and St. Francis Electric are best qualified to perform the work identified in the RFQP.

In order to promote higher competition, manage the contracts more efficiently and costeffectively, and select the right contractor for each project, staff proposes to have two (2) OnCall Streetlight and Traffic Signal Improvement Service contracts. Each contract will be for a term through June 30, 2027, with the option to renew the Agreements for up to two succeeding one-year terms. In addition, with two (2) on-call contractors on board with the City, staff has more flexibility to meet the City’s strict deadlines for delivery of work. Additionally, since CIP projects tend to span more than one year from start to completion, multi-year contracts help reduce disruptions to projects. The not-to-exceed amount of $499,999 each is an estimate of the services that may be required during the term of the contracts. The services will be on an asneeded basis, and the scope of services will be determined when such services are requested on a task-by-task basis. A separate fee proposal will be required for each task.

The on-call streetlight and traffic signal improvement services is different from the on-call streetlight and traffic signal maintenance services. Maintenance services for existing infrastructure are considered “General Service.” Per the City Purchasing Policy, these services are to be procured by determining the most advantageous proposal to the City considering factors such as the cost to the City; quality of the proposed services; contractor capabilities; and similar factors. Per the California Public Contract Code, work for new improvements generally requires procurement to be through a public bid process. However, as a Charter City and through the City’s Purchasing Policy, the City can procure these services for an amount of less than $500,000 without a bid. In this case, the services were procured using a RFQP process to procure the best advantage to the City based on qualifications and cost.

FISCAL ANALYSIS

5.7 Packet Pg. 31
Funding in the adopted FY 2022/23 Public Works Operating Budget and Capital Budget will utilize these services and additional funding is anticipated in future years.

STEPS FOLLOWING APPROVAL
The City Attorney’s Office will forward the Contract Agreements to DC Electric Group, Inc. and St. Francis Electric, LLC for execution. Upon receipt of the executed Agreements, certificates of insurance, and copies of a current City business license, the City Attorney’s Office will send a copy of the executed Contract Agreements and all attachments to the Public Works - Engineering Services Division. A task letter will be issued when services are required.

5.7 Packet Pg. 32
RESOLUTION NO. 2022-084

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH DC
ELECTRIC GROUP, INC. FOR ON-CALL STREETLIGHT AND TRAFFIC SIGNAL IMPROVEMENT SERVICES FOR A TERM ENDING JUNE 30, 2027 WITH THE OPTION TO RENEW THE AGREEMENT FOR UP TO TWO SUCCEEDING ONEYEAR TERMS, AND A CONTRACT AMOUNT NOT TO EXCEED $499,999 WHEREAS, the City desires to obtain on-call streetlight and traffic signal improvement services for a term ending June 30, 2027, with the option to renew the Agreement for up to two succeeding one-year terms; and
WHEREAS, the City of San Ramon solicited proposals by Request for Qualifications and Proposals (RFQP) for on-call streetlight and traffic signal improvement services on May 2, 2022, in accordance with the requirements of the City’s Purchasing Policy; and WHEREAS, three (3) Proposals were received and opened on May 19, 2022; and WHEREAS, the City completed the contractor selection process to determine the most qualified contractor(s) to perform said services; and
WHEREAS, DC Electric Group, Inc. is qualified and able to perform such services, has been recommended by staff, and has submitted to the City a proposal setting forth the terms and conditions under which the contractor is willing to perform such services.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an Agreement with DC Electric Group, Inc. for On-Call Streetlight and Traffic Signal Improvement Services for a term ending June 30, 2027, the option to renew the Agreement for up to two succeeding one-year terms, and a contract amount not to exceed $499,999.

PASSED, APPROVED, AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor

5.7 Packet Pg. 33
ATTEST:
_________________________
Christina Franco, City Clerk

5.7 Packet Pg. 34
RESOLUTION NO. 2022-085

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH ST. FRANCIS

ELECTRIC, LLC FOR ON-CALL STREETLIGHT AND TRAFFIC SIGNAL IMPROVEMENT SERVICES FOR A TERM ENDING JUNE 30, 2027 WITH THE OPTION TO RENEW THE AGREEMENT FOR UP TO TWO SUCCEEDING ONEYEAR TERMS, AND A CONTRACT AMOUNT NOT TO EXCEED $499,999 WHEREAS, the City desires to obtain on-call streetlight and traffic signal improvement services for a term ending June 30, 2027, with the option to renew the Agreement for up to two succeeding one-year terms; and
WHEREAS, the City of San Ramon solicited proposals by Request for Qualifications and Proposals (RFQP) for on-call streetlight and traffic signal improvement services on May 2, 2022, in accordance with the requirements of the City’s Purchasing Policy; and WHEREAS, three (3) Proposals were received and opened on May 19, 2022; and WHEREAS, the City completed the contractor selection process to determine the most qualified contractor(s) to perform said services; and
WHEREAS, St. Francis Electric, Inc. is qualified and able to perform such services, has been recommended by staff, and has submitted to the City a proposal setting forth the terms and conditions under which the contractor is willing to perform such services.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an Agreement with St. Francis Electric, LLC for On-Call Streetlight and Traffic Signal Improvement Services for a term ending June 30, 2027, the option to renew the Agreement for up to two succeeding one-year terms, and a contract amount not to exceed $499,999.

PASSED, APPROVED, AND ADOPTED at the meeting of June 14 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor

5.7 Packet Pg. 35
ATTEST:
_________________________
Christina Franco, City Clerk

5.7 Packet Pg. 36

CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Darin Fitzpatrick, Program Manager
SUBJECT: RESOLUTION NO. 2022-086 - Authorizing the Mayor to Execute an Agreement with DC Electric Group, Inc. for On-Call Streetlight and Traffic Signal Maintenance Services for a Total Cumulative Five-Year Amount Not to Exceed $1,500,000 through June 30, 2027
RESOLUTION NO. 2022-087 - Authorizing the Mayor to Execute an Agreement with St. Francis Electric, LLC for On-Call Streetlight and Traffic Signal Maintenance Services for a Total Cumulative Five-Year Amount Not to Exceed $1,500,000 through June 30, 2027

EXECUTIVE SUMMARY
On June 13, 2017, the City Council adopted Resolution No. 2017-053, authorizing a five-year Agreement with DC Electric Group, Inc. (DC Electric) for Streetlight and Traffic Signal Services. The current Agreement is set to expire on June 30, 2022 with no renewals remaining.

On May 2, 2022, staff advertised the Request for Qualifications (RFQ) for On-Call Streetlight and Traffic Signal Maintenance Services. On May 19, 2022, two (2) contractors submitted Statements of Qualifications (SOQ). After a thorough review of the SOQs, staff has selected both DC Electric and St. Francis Electric, LLC (St. Francis Electric) to provide these services for a total cumulative five-year amount not to exceed $1,500,000 each. The contractor selection was based on their qualifications, cost, and the ability to provide a range of services that are most aligned with the anticipated needs of the City. Each contractor will provide services for which they are best suited.

RECOMMENDED ACTION
Staff recommends adoption of these Resolutions, authorizing the Mayor to execute agreements with DC Electric Group, Inc. and St. Francis Electric, LLC for On-Call Streetlight and Traffic Signal Maintenance Services, for a total cumulative five-year amount not to exceed $1,500,000 each through June 30, 2027.

BACKGROUND/DISCUSSION
The City of San Ramon currently owns approximately 7,250 streetlights (all converted to LED), 103 traffic signal intersections, 14 flashing beacons, four (4) prepare to stop signs, 12 solar speed

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radar displays, five (5) Rectangular Rapid Flashing Beacon (RRFB) Systems, and eight (8) inroadway warning flashing light systems. Staff also anticipates that additional streetlight and traffic signal improvements will be subject to maintenance by the City as newly developed areas are accepted and capital improvement projects are completed.

The City of San Ramon is currently under contract with DC Electric for streetlight and traffic signal maintenance services. On June 13, 2017, the City Council adopted Resolution No. 2017- 053, authorizing a five-year Agreement with DC Electric for Streetlight and Traffic Signal Services in an amount not to exceed $2,333,700. The Agreement is set to expire June 30, 2022, and it is now necessary to authorize a new Agreement in order to continue the provision of these services.

Staff issued a Request for Qualifications (RFQ) for Streetlight and Traffic Signal Maintenance Services on May 9, 2022. The RFQ was advertised on the City’s website, as required in the City’s purchasing policy. A mandatory pre-submittal meeting was held on May 9, 2022 to answer any pertinent questions and to provide a review of current service levels and expectations for services, including streetlight and signal scope of work, stand-by emergency response, work orders, approved LED fixtures, night-time inspections, Engineering and Transportation, special projects, and other maintenance activities as described in the RFQ. Two (2) contractors, DC Electric and St. Francis Electric, attended the mandatory pre-submittal meeting.

On May 19, 2022, SOQs were received from DC Electric and St. Francis Electric. Based upon their ranking and previous work history with the City, staff determined that both DC Electric and St. Francis Electric are qualified to perform the work identified in the RFQ. The use of multiple contractors is preferred for several reasons, such as competitive pricing, availability, deliverability, and type of work required. Based on their experiences, staff anticipates that both contractors will continue to provide quality service throughout the term of the new five-year Agreement.

FISCAL ANALYSIS
The proposed Contract Agreements with DC Electric and St. Francis Electric are for a total cumulative five-year amount not to exceed $1,500,000 each. This is based on costs for streetlight and traffic signal maintenance services; contingencies for unforeseen wire theft and streetlight/signal pole knockdowns; contingencies for Engineering and Transportation maintenance CIPs; and other special projects related to streetlight and traffic signal maintenance services. The Public Works Operating and Capital Budgets for street light and traffic signal maintenance services is funded by a combination of the General Fund, Dougherty Valley CSA M-29 Assessment, Citywide Lighting District, and Capital Improvement Program. There is sufficient funding in the adopted FY 2022/23 Public Works Operating Budget and Capital Budget for these services.

STEPS FOLLOWING APPROVAL
The City Attorney’s Office will forward the Contract Agreements to DC Electric and St. Francis for execution. Upon receipt of the executed Agreements, certificates of insurance, and copies of

5.8 Packet Pg. 38
a current City business license, the City Attorney’s Office will send a copy of the executed Contract Agreements and all attachments to the Public Works - Public Services Division. The Public Works - Public Services Division will monitor the performance of the contractors throughout the five-year term of the agreement.

5.8 Packet Pg. 39
RESOLUTION NO. 2022-086

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH DC
ELECTRIC GROUP, INC. FOR ON-CALL STREETLIGHT AND TRAFFIC SIGNAL

MAINTENANCE SERVICES FOR A TOTAL CUMULATIVE FIVE-YEAR AMOUNT NOT TO EXCEED $1,500,000 THROUGH JUNE 30, 2027
WHEREAS, the City of San Ramon’s current Agreement for streetlight and traffic signal maintenance services expires on June 30, 2022 with no renewals remaining; and WHEREAS, the City of San Ramon requires on-call streetlight and traffic signal maintenance services; and
WHEREAS, the City of San Ramon solicited Statement of Qualifications (SOQ) by Request for Qualifications (RFQ) for on-call streetlight and traffic signal maintenance services on May 9, 2022, in accordance with the requirements of the City’s Purchasing Policy; and WHEREAS, the City of San Ramon received two Statements of Qualification (SOQs), on May 19, 2022; and
WHEREAS, after review of the SOQs submitted pursuant to said RFQ, DC Electric Group Inc.’s Qualifications on the project was accepted by the City of San Ramon; and WHEREAS, DC Electric Group, Inc. was determined to be one (1) of two (2) qualified respondents, by reason of qualifications, experience and facilities for performing the type of services contemplated herein, is willing to provide the requested services; and WHEREAS, the adopted Public Works Operating and Capital Budgets for FY 2022/23 contain sufficient funding for work to be completed under this contract.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an agreement with DC Electric for on-call streetlight and traffic signal maintenance services for a total cumulative five-year amount not to exceed $1,500,000 through June 30, 2027.

PASSED, APPROVED AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

ABSENT:

5.8 Packet Pg. 40
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.8 Packet Pg. 41
RESOLUTION NO. 2022-087

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH
ST. FRANCIS ELECTRIC, LLC FOR ON-CALL STREETLIGHT AND TRAFFIC

SIGNAL MAINTENANCE SERVICES FOR A TOTAL CUMULATIVE FIVE-YEAR AMOUNT NOT TO EXCEED $1,500,000 THROUGH JUNE 30, 2027
WHEREAS, the City of San Ramon’s current Agreement for streetlight and traffic signal maintenance services expires on June 30, 2022 with no renewals remaining; and WHEREAS, the City of San Ramon requires on-call streetlight and traffic signal maintenance services; and
WHEREAS, the City of San Ramon solicited Statement of Qualifications (SOQ) by Request for Qualifications (RFQ) for on-call streetlight and traffic signal maintenance services on May 9, 2022, in accordance with the requirements of the City’s Purchasing Policy; and WHEREAS, the City of San Ramon received two Statements of Qualification (SOQs), on May 19, 2022; and
WHEREAS, after review of the SOQs submitted pursuant to said RFQ, St. Francis Electric LLC’s Qualifications on the project was accepted by the City of San Ramon; and WHEREAS, St. Francis Electric, LLC was determined to be one (1) of two (2) qualified respondents, by reason of qualifications, experience and facilities for performing the type of services contemplated herein, is willing to provide the requested services; and WHEREAS, the adopted Public Works Operating and Capital Budgets for FY 2022/23 contain sufficient funding for work to be completed under this contract.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an agreement with St. Francis Electric, LLC for on-call streetlight and traffic signal maintenance services for a total cumulative five-year amount not to exceed $1,500,000 through June 30, 2027.

PASSED, APPROVED AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

5.8 Packet Pg. 42
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.8 Packet Pg. 43

CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Sean Anderson, Program Manager
SUBJECT: RESOLUTION NO. 2022-088 - Authorizing Approval of Purchases for the Provision of Plant Material with Boething Treeland Farms for a Total Cumulative Five-Year Amount Not to Exceed $400,000 through June 30, 2027
RESOLUTION NO. 2022-089 - Authorizing Approval of Purchases for the Provision of Plant Material with Devil Mountain Wholesale Nursery for a Total Cumulative Five-Year Amount Not to Exceed $200,000 through June 30, 2027
RESOLUTION NO. 2022-090 - Authorizing Approval of Purchases for the Provision of Plant Material with TreeSap Farms for a Total Cumulative Five-Year Amount Not to Exceed $200,000 through June 30, 2027 RESOLUTION NO. 2022-091- Authorizing Approval of Purchases for the Provision of Plant Material with Westside Landscape and Concrete, Inc. for a Total Cumulative Five-Year Amount Not to Exceed $200,000 through June 30, 2027

EXECUTIVE SUMMARY
On July 11, 2017, the City Council approved Minute Order No. 2017-025, authorizing a fiveyear purchasing Agreement with Boething Treeland Farms to supply and deliver plant material.

With the current purchasing agreement set to expire on June 30, 2022, staff advertised a Request for Quotations (RFQ) for Plant Material on February 15, 2022. Staff received five quotations and price schedules. Staff recommends entering into new five-year purchasing Agreements with Boething Treeland Farms, Devil Mountain Wholesale Nursery, TreeSap Farms, and Westside Landscape and Concrete, Inc. for purchases for the provision of plant material effective July 1, 2022. These new purchasing Agreements will be based on quotations and price schedules that were received on March 1, 2022 for the Request for Quotations (RFQ) for Plant Materials.

RECOMMENDED ACTION
Staff recommends adoption of these Resolutions, authorizing the approval of purchases for the provision of plant material with Boething Treeland Farms, Devil Mountain Wholesale Nursery,

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TreeSap Farms, and Westside Landscape and Concrete, Inc. for a total cumulative five-year amount not to exceed $400,000, $200,000, $200,000, and $200,000 respectively through June 30, 2027.

BACKGROUND/DISCUSSION
Plant material such as trees, shrubs, and groundcover are necessary for replacing unhealthy and/or plants that have reached the end of useful life. This is necessary to improve appearance and health of landscaped areas, such as parks, medians, roadsides, facilities, open space, and trails.

The City has purchased plant material from Boething Treeland Farms, Devil Mountain Wholesale Nursery, and TreeSap Farms for many years. These vendors have proven to continually provide the necessary quality and quantities along with excellent customer service and competitive pricing for all plant material needed for the City. On July 11, 2017, the City Council approved Minute Order No. 2017-025, authorizing a five-year purchasing Agreement with Boething Treeland Farms to supply and deliver plant material.

With the current purchasing agreement set to expire on June 30, 2022, staff issued a Request for Quotations (RFQ) for Plant Material on February 15, 2022, which was advertised and posted on the City’s website. Quotations were received on March 1, 2022 from Boething Treeland Farms, Devil Mountain Wholesale Nursery, TreeSap Farms, Central Coast Wilds, and Westside Landscape and Concrete, Inc.

Due to a higher than normal demand for plant material, staff is currently experiencing availability constraints that are impacting project schedules and deadlines. In order to obtain the required quantities and quality of plant material on a timely manner, staff recommends purchasing from more than one vendor.

The RFQ stated that the City reserves the right to purchase materials from the vendor deemed most responsive to the needs of the City, and may select to purchase from multiple vendors in order to complete projects, as necessary. After a thorough review of each vendor’s price quotations, staff developed recommendations to utilize multiple vendors. The vendors selected are Boething Treeland Farms, Devil Mountain Wholesale Nursery, TreeSap Farms, and Westside Landscape and Concrete, Inc. The use of multiple vendors is preferred for several reasons such as price checks (lower costs), availability and quality of material, and deliverability.

FISCAL ANALYSIS
The proposed Purchasing Agreements for Boething Treeland Farms, Devil Mountain Wholesale Nursery, TreeSap Farms, and Westside Landscape and Concrete, Inc. are for total cumulative five-year amounts not to exceed $400,000, $200,000, $200,000 and $200,000 respectively. These include costs for routine replacement of plant material and contingencies for Capital Improvement Program (CIP) projects, such as Dougherty Valley landscape renovations, Citywide and L&L Special Zone planting projects, and the Dougherty Valley Tree Management Program. The Public Works Operating and Capital Budgets for plant material is funded by a

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combination of the Landscape and Lighting District 1984-1 (L&L), Dougherty Valley CSA M29 Assessment, and General Fund. There is sufficient funding in the adopted FY 2022/23 Public Works Operating Budget and Capital Budget for the purchase of plant material as requested.

STEPS FOLLOWING APPROVAL
If approved, staff will open annual purchase orders with Boething Treeland Farms, Devil Mountain Wholesale Nursery, TreeSap Farms, and Westside Landscape and Concrete, Inc. for FY 2022/23 starting July 1, 2022, as well as in all subsequent years of the five-year purchasing Agreements. The Public Works - Public Services Division will monitor the performance of the vendors throughout the life of the five-year purchasing Agreements.

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RESOLUTION NO. 2022-088

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING APPROVAL OF PURCHASES FOR THE PROVISION OF PLANT

MATERIAL WITH BOETHING TREELAND FARMS FOR A TOTAL CUMULATIVE FIVE-YEAR AMOUNT NOT TO EXCEED $400,000 THROUGH JUNE 30, 2027 WHEREAS, the City of San Ramon has a need for a qualified vendor to provide and deliver plant material; and
WHEREAS, the City’s current five-year purchasing agreement with Boething Treeland Farms to provide plant material will expire on June 30, 2022; and WHEREAS, the City issued a Request for Quotations (RFQ) for Plant Material on March 1, 2022, as set forth in the City’s Purchasing Ordinance, and received five quotations; and WHEREAS, Boething Treeland Farms provided a quotation for the provision of plant material that meet the City’s requirements; and
WHEREAS, Boething Treeland Farms was determined to be one (1) of four (4) highest qualified respondents, based on qualifications, cost, and the ability to provide plant material that aligns with the anticipated needs of the City; and
WHEREAS, the adopted Public Works Operating and Capital Budgets for FY 2022/23 contain sufficient funding for the provision of purchasing plant material.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize approval of purchases for the provision of plant material with Boething Treeland Farms for a total cumulative five-year amount not to exceed $400,000 through June 30, 2027.

PASSED, APPROVED AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.9 Packet Pg. 47
RESOLUTION NO. 2022-089

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING APPROVAL OF PURCHASES FOR THE PROVISION OF

PLANT MATERIAL WITH DEVIL MOUNTAIN WHOLESALE NURSERY
FOR A TOTAL CUMULATIVE FIVE-YEAR AMOUNT NOT TO EXCEED $200,000 THROUGH JUNE 30, 2027
WHEREAS, the City of San Ramon has a need for a qualified vendor to provide and deliver plant material; and
WHEREAS, the City issued a Request for Quotations (RFQ) for Plant Material on March 1, 2022, as set forth in the City’s Purchasing Ordinance, and received five quotations; and WHEREAS, Devil Mountain Wholesale Nursery provided a quotation for the provision of plant material that meet the City’s requirements; and WHEREAS, Devil Mountain Wholesale Nursery was determined to be one (1) of four (4) highest qualified respondents, based on qualifications, cost, and the ability to provide plant material that aligns with the anticipated needs of the City; and WHEREAS, the adopted Public Works Operating and Capital Budgets for FY 2022/23 contain sufficient funding for the provision of purchasing plant material.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize approval of purchases for the provision of plant material with Devil Mountain Wholesale Nursery for a total cumulative five-year amount not to exceed $200,000 through June 30, 2027.

PASSED, APPROVED AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.9 Packet Pg. 48
RESOLUTION NO. 2022-090

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING APPROVAL OF PURCHASES FOR THE PROVISION OF
PLANT MATERIAL WITH TREESAP FARMS FOR A TOTAL CUMULATIVE FIVEYEAR AMOUNT NOT TO EXCEED $200,000 THROUGH JUNE 30, 2027 WHEREAS, the City of San Ramon has a need for a qualified vendor to provide and deliver plant material; and
WHEREAS, the City issued a Request for Quotations (RFQ) for Plant Material on March 1, 2022, as set forth in the City’s Purchasing Ordinance, and received five quotations; and WHEREAS, TreeSap Farms provided a quotation for the provision of plant material that meet the City’s requirements; and
WHEREAS, TreeSap Farms was determined to be one (1) of four (4) highest qualified respondents, based on qualifications, cost, and the ability to provide plant material that aligns with the anticipated needs of the City; and
WHEREAS, the adopted Public Works Operating and Capital Budgets for FY 2022/23 contain sufficient funding for the provision of purchasing plant material.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize approval of purchases for the provision of plant material with TreeSap Farms for a total cumulative five-year amount not to exceed $200,000 through June 30, 2027.

PASSED, APPROVED AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.9 Packet Pg. 49
RESOLUTION NO. 2022-091

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING APPROVAL OF PURCHASES FOR THE PROVISION OF
PLANT MATERIAL WITH WESTSIDE LANDSCAPE AND CONCRETE, INC.

FOR A TOTAL CUMULATIVE FIVE-YEAR AMOUNT NOT TO EXCEED $200,000 THROUGH JUNE 30, 2027
WHEREAS, the City of San Ramon has a need for a qualified vendor to provide and deliver plant material; and
WHEREAS, the City issued a Request for Quotations (RFQ) for Plant Material on March 1, 2022, as set forth in the City’s Purchasing Ordinance, and received five quotations; and WHEREAS, Westside Landscape and Concrete, Inc. provided a quotation for the provision of plant material that meet the City’s requirements; and WHEREAS, Westside Landscape and Concrete, Inc. was determined to be one (1) of four (4) highest qualified respondents, based on qualifications, cost, and the ability to provide plant material that aligns with the anticipated needs of the City; and WHEREAS, the adopted Public Works Operating and Capital Budgets for FY 2022/23 contain sufficient funding for the provision of purchasing plant material.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize approval of purchases for the provision of plant material with Westside Landscape and Concrete Inc. for a total cumulative five-year amount not to exceed $200,000 through June 30, 2027.

PASSED, APPROVED AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.9 Packet Pg. 50

CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Darin Fitzpatrick, Program Manager
SUBJECT: RESOLUTION NO. 2022-092 - Authorizing the Mayor to Execute an Agreement with Chrisp Company for On-Call Citywide Roadway Striping and Stenciling Maintenance Services for a Total Cumulative Five-Year Amount Not to Exceed $875,000 through June 30, 2027

EXECUTIVE SUMMARY
On June 13, 2017, the City Council adopted Resolution No. 2017-054, authorizing a five-year Agreement with Chrisp Company for the provision of roadway striping and stenciling services.

The current Agreement is set to expire on June 30, 2022 with no renewals remaining. On May 2, 2022, staff advertised a Request for Proposals (RFP) for On-Call Citywide Roadway Striping and Stenciling Maintenance Services. Chrisp Company was the only contractor who submitted a proposal. Staff is recommending a new five-year Agreement with Chrisp Company, based on their response to the RFP work history with the City of San Ramon, qualifications, costs and the ability to provide a range of services that are most aligned with the anticipated needs of the City.

RECOMMENDED ACTION
Staff recommends adoption of this Resolution, authorizing the Mayor to execute an agreement with Chrisp Company for On-Call Roadway Striping and Stenciling Maintenance Services for a total cumulative five-year amount not to exceed $875,000 through June 30, 2027.

BACKGROUND/DISCUSSION
The City of San Ramon is currently under contract with Chrisp Company for on-call roadway striping and stenciling maintenance services. On June 13, 2017, the City Council adopted Resolution No. 2017-054, authorizing a five-year Agreement with Chrisp Company for the provision of roadway striping and stenciling services. The current agreement is set to expire on June 30, 2022, and it is now necessary to authorize a new Agreement in order to continue the provision of these services.

Staff issued a Request for Proposals (RFP) for On-Call Roadway Striping and Stenciling Maintenance Services on May 2, 2022. The RFP was advertised on the City’s website as required in the City’s Purchasing Policy. A mandatory pre-submittal meeting was held on May 9, 2022, to answer any pertinent questions, and to provide a review of current service levels and

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expectations for services, including scope of work along arterial roadways and school zone areas; striping removal; thermoplastic installation and removal; parking lot striping; and curb painting.

Chrisp Company was the only contractor who attended the mandatory pre-submittal meeting and submitted a proposal by the deadline.

Staff thoroughly reviewed Chrisp Company’s proposal and bid pricing. Combined with the City’s experience working with this contractor, staff has determined that Chrisp Company is qualified to perform the work identified in the RFP and will continue to provide quality services throughout the term of the new five-year Agreement.

FISCAL ANALYSIS
The proposed Contract Agreement is for a total cumulative five-year amount not to exceed $875,000, which includes costs for on-call roadway striping and stencil maintenance services, and contingencies for additional work within the Public Works Department. Funding has been included in the adopted FY 2022/23 Public Works Operating Budget for roadway striping and stencil maintenance services, which is funded by a combination of the General Fund and the Dougherty Valley CSA M-29 Assessment and the adopted FY 2022/23 Capital Budget. There is sufficient funding to provide these services.

STEPS FOLLOWING APPROVAL
The City Attorney’s Office will forward the Contract Agreement to Chrisp Company for execution. Upon receipt of the executed Agreement, certificates of insurance, and copies of a current City business license, the City Attorney’s Office will send a copy of the executed Contract Agreement and all attachments to the Public Works - Public Services Division. The Public Works - Public Services Division will monitor the performance of the contractors throughout the five-year term of the Agreement.

5.10 Packet Pg. 52
RESOLUTION NO. 2022-092

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH CHRISP

COMPANY FOR ON-CALL CITYWIDE ROADWAY STRIPING AND STENCILING

MAINTENANCE SERVICES FOR A TOTAL CUMULATIVE FIVE-YEAR AMOUNT NOT TO EXCEED $875,000 THROUGH JUNE 30, 2027
WHEREAS, the City of San Ramon’s current Agreement for roadway striping and stenciling maintenance services expires on June 30, 2022 with no renewals remaining; and WHEREAS, the City of San Ramon requires on-call roadway striping and stenciling maintenance services; and
WHEREAS, the City of San Ramon solicited Proposals by Request for Proposals (RFP) for On-Call Citywide Roadway Striping and Stenciling Maintenance Services on May 2, 2022; and
WHEREAS, after review of the Proposal submitted pursuant to said RFP, Chrisp Company’s Proposal on the project was accepted by the City of San Ramon; and WHEREAS, Chrisp Company by reason of qualifications, experience and facilities for performing the type of services contemplated herein, is willing to provide the requested services; and
WHEREAS, the adopted Public Works Operating and Capital Budgets for FY 2022/23 contain sufficient funding for work to be completed under this contract.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an agreement with Chrisp Company for OnCall Citywide Roadway Striping and Stenciling Maintenance Services for a total cumulative five-year amount not to exceed $875,000 through June 30, 2027.

PASSED, APPROVED AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor

5.10 Packet Pg. 53
ATTEST:
_________________________
Christina Franco, City Clerk

5.10 Packet Pg. 54

CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Craig Stevens, Police Chief
By: Craig Stevens, Police Chief
SUBJECT: RESOLUTION NO. 2022-093 - Authorize the Mayor to Execute Amendment No. 1 and Restatement to the Dispatch Service Agreement with the San Ramon Valley Fire Protection District to Provide Public Safety Dispatch Services for the San Ramon Police Department

RECOMMENDED ACTION
Staff recommends approval of this resolution authorizing the Mayor to execute Amendment No. 1 and Restatement to the Dispatch Service Agreement with the San Ramon Valley Fire Protection District to Provide Public Safety Dispatch Services for the San Ramon Police Department

BACKGROUND/DISCUSSION
In 2015, City of San Ramon and the San Ramon Valley Fire Protection District entered into an agreement whereby the District would provide dispatch services for the City of San Ramon Police Department. In 2020, the City of San Ramon and the District entered into an agreement for the development of a joint use Public Safety Complex (PSC) at 2401 Crow Canyon Road to more efficiently and effectively address emergencies and improve public safety services in the San Ramon community. The PSC includes a new, stand-alone 9-1-1 emergency dispatch center and emergency operations center (EOC).

In furtherance of the mutual provision of joint public safety services to the San Ramon community called for in these agreements, the City and the District have met and conferred, and agreed on certain changes to the Dispatch Service Agreement intended to accomplish the following:
• Changing the term of the agreement to be open-ended by removing the June 30, 2031, termination date. This is consistent with open-ended term of the PSC agreement. • Establishing the financial implications for each party should they initiate termination of the agreement.
• Providing that in the event one of the parties exercises their right to terminate, the surviving party is entitled to full use and possession of the consolidated dispatch center, including all related facilities and equipment.
• Adding a provision for the joint funding and operation of the newly constructed EOC, including an EOC/Manager/Coordinator to oversee the joint operations.

5.11 Packet Pg. 55
This First Amendment and Restatement to the Dispatch Service Agreement between the City of San Ramon and the San Ramon Valley Fire Protection District was presented to the District’s Board of Directors at the March 23, 2022 Regular Board Meeting. The Board voted to approve the Amendment and Restatement of the Agreement.

FISCAL ANALYSIS
The fiscal impact to the City will be minimal as a result of this amendment to the dispatch services agreement unless the City exercises its right to terminate. While the amendment does include a jointly funded EOC/Manager/Coordinator, the City will only be responsible for half of that staff member’s salary and benefit costs. Additionally, the City's portion will be offset by the elimination of a currently funded part-time Emergency Management Analyst position. It is estimated that the additional cost to the City will be under $40,000 for the first year and may increase incrementally in future years to account for salary and benefit cost increases.

STEPS FOLLOWING APPROVAL
The agreement will be signed by the City.

ATTACHMENT
A: Dispatch Agreement
B: Dispatch Amendment and Restatement

5.11 Packet Pg. 56
RESOLUTION NO. 2022-093

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZE THE MAYOR TO EXECUTE AMENDMENT NO. 1 AND

RESTATEMENT TO THE DISPATCH SERVICE AGREEMENT WITH THE SAN

RAMON VALLEY FIRE PROTECTION DISTRICT TO PROVIDE PUBLIC SAFETY

DISPATCH SERVICES FOR THE SAN RAMON POLICE DEPARTMENT
WHEREAS, the City and District entered into a Dispatch Service Agreement for the provision of dispatching services to the City of San Ramon Police Department in 2016; and WHEREAS, the parties have agreed to amend, as well as restate, the Agreement; and WHEREAS, all terms and conditions of the Agreement shall be effective commencing on July 1, 2022; and
WHEREAS, this Agreement shall be in full force and effect unless terminated in accordance to the Agreement; and
WHEREAS, during the term of this Agreement, the City and District agree to jointly manage and operate the Emergency Operations Center (EOC) being developed at 2401 Crow Canyon Road in San Ramon, CA, including the hiring of an EOC Coordinator/Manager to be responsible for training of City and District staff and other community disaster preparedness activities as may be mutually agreed upon by the parties; and WHEREAS, all other terms and conditions of the Agreement are hereby restated and shall remain in full force and effect except as modified by this First Amendment.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute the First Amendment and Restatement to the Dispatch Service Agreement with the San Ramon Valley Fire Protection District.

PASSED, APPROVED AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________
David E. Hudson, Mayor

5.11 Packet Pg. 57
ATTEST:
_______________________
Christina Franco, City Clerk

5.11 Packet Pg. 58

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Attachment: A: Dispatch Agreement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement)

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Attachment: A: Dispatch Agreement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement)

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Attachment: A: Dispatch Agreement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement)

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Attachment: A: Dispatch Agreement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement)

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Attachment: A: Dispatch Agreement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement)

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Attachment: A: Dispatch Agreement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement)

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Attachment: A: Dispatch Agreement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement)

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Attachment: A: Dispatch Agreement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement)

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Attachment: A: Dispatch Agreement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement)

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Attachment: A: Dispatch Agreement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement)

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Attachment: A: Dispatch Agreement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement)

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Attachment: A: Dispatch Agreement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement)

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Attachment: A: Dispatch Agreement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement)

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Attachment: A: Dispatch Agreement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement)

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Attachment: A: Dispatch Agreement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement)

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Attachment: A: Dispatch Agreement (2022-093 : First Amendment and Restatement to the Dispatch

FIRST AMENDMENT AND RESTATEMENT TO DISPATCH SERVICE

AGREEMENT BETWEEN THE CITY OF SAN RAMON AND THE SAN RAMON VALLEY FIRE PROTECTION

DISTRICT
This FIRST AMENDMENT and RESTATEMENT ("First Amendment") is made and entered into as of July 1, 2022, by and between the CITY OF SAN RAMON, a municipal corporation (hereinafter “City”) and the SAN RAMON VALLEY FIRE PROTECTION DISTRICT (hereinafter "District"), with respect to terms and conditions of dispatching services provided by the District to the City of San Ramon Police Department.

City and District may be collectively referred to herein as the “parties.” WHEREAS, City and District entered into a Dispatch Service Agreement for the provision of dispatching services to the City of San Ramon Police Department effective July 1, 2016; and, WHEREAS, the parties have agreed to amend, as well as restate, the Agreement; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Effective Date.

All terms and conditions of this First Amendment shall be effective commencing July 1, 2022.

2. Section 3 "TERM" is amended as follows:

This agreement shall be in full force and effect unless terminated in accordance with Section

4. 3. Section 4 (“TERMINATION WITHOUT CAUSE”) is amended as follows:

The final two-year termination period shall be effective beginning on the next July 1 following the written notice of intent to terminate.

4. Section 4(A) is added to the Agreement as providing:

If termination is initiated by the City, then on or before the Termination Date, City shall pay to District the amount of $3,500,000 as reimbursement for construction of dispatch facilities at 2401 Crow Canyon Road, San Ramon, CA.

Furthermore, Dispatch Services Costs during the two-year termination period shall be shared based on the number of calls for each party in proportion to the total calls during the preceding fiscal year.

5. Section 4(B) is added to the Agreement as providing:

If termination is initiated by District, then on or before the Termination Date, District shall pay to City the amount of $3,500,000 as reimbursement for City’s investment in dispatch service facilities.

6. Section 4(C) is added to the Agreement as providing:

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Attachment: B: Dispatch Amendment and Restatement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement) If either party should choose to terminate this Agreement pursuant to Section 4, the remaining party shall be entitled to full use and possession of the consolidated dispatch center, including all related facilities and equipment in use prior to issuance of the termination notice by the terminating party.

7. Section 30(C) is added to the Agreement as providing:

During the term of this Agreement, City and District agree to jointly manage and operate the Emergency Operations Center (EOC) being developed at 2401 Crow Canyon Road in San Ramon, CA, including the hiring of an EOC Coordinator/Manager to be responsible for training of City and District staff and other community disaster preparedness activities as may be mutually agreed to by the parties.

8. Terms of Agreement and Subsequent Amendments Remain Effective.

All other terms and conditions of the Agreement are hereby restated and shall remain in full force and effect except as modified by this First Amendment.

9. Counterparts.

This First Amendment and all amendments and supplements to it may be executed in counterparts, together which shall be construed as one document.

IN WITNESS WHEREOF, the parties hereto have executed this First Amendment as of the date first written above.
{{SIGNATURES TO FOLLOW ON NEXT PAGE}}

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Attachment: B: Dispatch Amendment and Restatement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement) SAN RAMON VALLEY FIRE City of San Ramon

PROTECTION DISTRICT
_______________________________ ___________________________ By: Paige Meyer By: Dave Hudson
Title: Fire Chief Title: Mayor
Date: _______________ Date: _______________
ATTEST: ATTEST:
_______________________ ______________________
By: Stephanie Brendlen By: Christina Franco
District Clerk City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
_______________________ _______________________
By: Stephanie Brendlen By: Martin Lysons
Title: District Counsel Title: City Attorney

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Attachment: B: Dispatch Amendment and Restatement (2022-093 : First Amendment and Restatement to the Dispatch Service Agreement)

CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Craig Stevens, Police Chief
By: Craig Stevens, Police Chief
SUBJECT: RESOLUTION NO. 2022-094 - Authorizing the City Manager to Execute an Updated Agreement with the Contra Costa County Animal Services Department

RECOMMENDED ACTION
Staff recommends that the City Council approve the proposed resolution authorizing the City Manager to execute an updated agreement with the Contra Costa County Animal Services Department.

BACKGROUND/DISCUSSION
Background
The Contra Costa Animal Services Department (“Animal Services”) has provided animal control services in San Ramon since the City’s incorporation in 1983 through an agreement between the City and County. The current two-page agreement was executed in 2006 (Attached). Animal Services performs animal control on behalf of all cities in Contra Costa County except Antioch, which has its own program. In fiscal year (“FY”) 2021/22, the City is budgeted to pay Animal Services $6.79 per capita, approximately $564,371, for its services.

Over the course of the past few years, Animal Services has been undergoing a strategic planning process to identify a new service model through which it can meet its legal requirements and achieve financial sustainability. Animal Services described this process in presentations to the Public Managers Association and at the Mayors Conference.

Animal Services is proposing a new service agreement between itself and all of the cities for which it performs services (Attached). The new agreement more clearly defines the services that Animal Services will provide and increases per capita fees to $7.97 in FY 2022/23 to achieve a balanced budget.

Analysis
The current agreement between the City and Animal Services, which automatically renews each year, does not contain a specific description of services to be rendered, nor performance standards. It is in the best interest of the City and Animal Services to have an agreement in place

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that more clearly defines these things, and the new agreement proposed by Animal Services contains clearer definitions. A fact sheet regarding the updated agreement was provided by Animal Services (Attached).

Animal Services has conducted extensive analysis of its current services and fee levels and determined that its current fee levels are inadequate to sustain service to cities. The new $7.97 per capita fee that Animal Services is proposing for FY 2022/23 is based on the County’s analysis of what is required to meet the specific proposed service levels. The City shares Animal Services’ interest in having a program that is financially sustainable, as it is less likely to lead to unexpected service changes in the future and the City is not currently able take over the specialized service provided.

The City currently pays Animal Services $6.79 per capita annually (approximately $564,371).

Animal Services is proposing that the City pay $7.97 per capita in FY 2022/23 (approximately $668,388), and $9.11 per capita in FY 2023/24 (approximately $763,992) based on the current population of 83,863. The term of the proposed new agreement is two years, which Animal Services considers a pilot period during which it and the cities it serves can test the new agreement and discuss potential changes to a next version of a standard agreement to perhaps be implemented in FY 2024/25. Unless the contracting parties update the agreement before FY 2024/25, the agreement shall automatically renew for successive three-year periods until either party terminates this Agreement by giving the other party 90 days advance written notice of termination.

The updated agreement that Animal Services is proposing primarily includes services that are mandated by the State, creates accountability by listing target response times for each activity type, defines what is covered under deceased animal services, describes what services are not covered, and codifies performance reporting within the agreement. Animal Services has decided that it is sensible to execute new agreements with cities that focus on meeting basic requirements, and do not increase cities’ per capita costs too dramatically, rather than executing new agreements that include more expansive services and greater cost increases.

Although the City’s costs will increase under the proposed agreement, City staff believes it to be beneficial to the City to execute the new agreement with more clarity and commitment from Animal Services on service levels and contributes to the financial sustainability of Animal Service programs.

FISCAL ANALYSIS
The City currently pays Animal Services approximately $564,371 annually. Under the proposed agreement, it will pay Animal Services approximately $668,388 in FY 2022/23 and $763,992 in FY 2023/24 based on the current population. The projected costs in the proposed FY 2022/23 have been included in the Police Department’s FY 2022/23 budget.

The updated agreement includes a defined fee structure for FY 2022/23 and FY 2023/24, which converts to a formula-based fee structure that will commence in FY 2024/25. The fee structure is as follows:

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 For FY 2022/23, $7.97 for each person residing within the City limits as of January 2022.

For example, San Ramon’s population is 83,863. Therefore, the Annual Fee for FY 2022/23 is $668,388. For FY 2022/24, $9.11 for each person residing within the City limits as of January 2023. For example, if San Ramon’s population remains the same (83,863), the Annual Fee will be $763,992.
 For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula:
o (A) The County’s budgeted cost to provide Animal Services throughout the County in that fiscal year,
(-) minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year,
(-) minus the budgeted County General Fund contribution for that fiscal year, (/) divided by
(B) the sum of the population of the unincorporated area plus the population of all cities for which the County provides Animal Services.
 Each year, the County will prepare a reconciliation report detailing revenue and actual costs incurred by the County to provide Animal Services during the preceding year.

STEPS FOLLOWING APPROVAL
The City Manager will execute the agreement.

ATTACHMENT
A: Current City-County Animal Services Agreement (2006) B: Proposed City-County Animal Services Agreement
C: Contra Costa Animal Services Fact Sheet

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RESOLUTION NO. 2022-094

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE CITY MANAGER TO EXECUTE AN UPDATED AGREEMENT

WITH THE CONTRA COSTA COUNTY ANIMAL SERVICES DEPARTMENT WHEREAS, the Contra Costa County Animal Services Department (“Animal Services”) currently provides animal control services in San Ramon through an agreement between the City and County; and
WHEREAS, over the course of the past few years, Animal Services has been undergoing a strategic planning process to identify a new service model through which it can meet its legal requirements and achieve financial sustainability; and
WHEREAS, Animal Services is proposing a new service agreement between itself and all of the cities for which it performs services; and
WHEREAS, the current agreement between the City and Animal Services, which automatically renews each year, does not contain a specific description of services to be rendered, nor performance standards, and it is in the best interest of the City and Animal Services to have a more clearly defined agreement in place; and
WHEREAS, although the City’s costs will increase under the proposed agreement, it is beneficial to the City to execute the new agreement with greater clarity and commitment from Animal Services on service levels that contributes to the financial sustainability of Animal Services’ programs countywide; and
WHEREAS, the term of the newly proposed agreement begins on July 1, 2022 and continues for two years, and the agreement shall automatically renew for successive three-year periods until either party terminates this Agreement by giving the other party 90 days advance written notice of termination.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the City Manager to execute the new service agreement between the City and Animal Services.

PASSED, APPROVED, AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

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________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

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Contra Costa Animal Services Agreement Fact Sheet
Summary
Contra Costa Animal Services (CCAS) is proud to present for your consideration an updated services agreement to provide animal services for the City of San Ramon. The updated agreement and fee structure are the result of numerous meetings and touch points with city officials (predominantly City Managers and Police Chiefs) from each of our contract cities over the last few years. The agreement reflects the feedback that was provided to us through that process by the City Managers and Police Chiefs during individual meetings, regional meetings that included the County Supervisor that represents San Ramon, as well as multiple presentations and listening sessions at the Public Managers Association and Police Chiefs Association. The updated agreement and fee structure clearly describes the services CCAS will provide to San Ramon and defines a funding structure to ensure the Department is able to cover the costs of providing those services.

Services Defined
The current agreement, which has been in place since 2006, is approximately one page in length and provides little detail with regards to what specific services will be provided. The updated agreement provides much greater detail regarding service levels, including:
• Detailing specific services provided under the agreement for all areas of operation, • Creating accountability by listing target response times for each activity type, • Defining what is covered under deceased animal services, • Describing which services are not included under the agreement, and • Codifying performance reporting within the agreement.

Cost
The updated agreement includes a defined fee structure for FY 22/23 and FY 23/24, which converts to a formula-based fee structure that will commence in FY 24/25. The fee structure is as follows:
• For fiscal year 2022-2023, $7.97 for each person residing within the City limits as of January 2022.

For example, San Ramon’s population is 83,863. Therefore, San Ramon’s Annual Fee for FY 22/23 is $668,388. For fiscal year 2023-2024, $9.11 for each person residing within the City limits as of January 2023. For example, if San Ramon’s population remained the same (83,863), the Annual Fee will be $763,992.
• For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula: (A) The County’s budgeted cost to provide Animal Services throughout the County in that fiscal year, minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year, minus the budgeted County general fund contribution for that fiscal year, divided by (B) the sum of the population of the unincorporated area plus the population of all cities for which the County provides Animal Services. • Each year, the County will prepare a reconciliation report of actual costs incurred by the County to provide Animal Services during the preceding year.

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Attachment: A: Current City-County Animal Services Agreement (2006) (2022-094 : Animal Services Contract) 1 CITY-COUNTY ANIMAL SERVICES AGREEMENT
The County of Contra Costa, a political subdivision of the State of California ("County"), and the City of San Ramon, a municipal corporation in the County ("City"), enter into this City-County Animal Services Agreement (“Agreement”) effective as of July 1, 2022 (“Effective Date”).

1. Authority. The City has adopted by reference Division 416 of the Contra Costa County Ordinance Code (hereafter "Division 416") governing animals.

Division 416 establishes requirements and procedures for animal control by the County’s Animal Services Department. This Agreement is entered into to memorialize the County’s provision of Animal Services and enforcement of Division 416 within the City as provided in Section 416-4.208, and as authorized by California Government Code section 51301.

2. Enforcement Duties and Personnel. The County will enforce Division 416 within the City’s boundaries. The City hereby designates and appoints the County's Animal Services Director and his or her staff as public officers of the City for the purposes of this Agreement and enforcing and carrying out its provisions.

3. Scope of Services.
a. In addition to enforcing Division 416, the County will provide to the City the Field Services, Shelter Services, and Deceased Animal Services described in this Agreement (collectively, “Animal Services”) in the manner provided for in this Agreement. During periods of emergency (such as fire, earthquake, flooding, pandemic), it might not be possible to provide the Animal Services to the same extent and within the same time frames as during non-emergency times.
b. Calls made to the County for services that are not provided by the County pursuant to this Agreement will be referred back to the City in which the call was requested. In such a case, the City is responsible for determining the next appropriate action.
c. The County will provide Animal Services within the City’s boundaries in accordance with all applicable federal, state, and local laws, including the Ordinance Code.

4. Definitions.
a. “Critically Sick or Injured Animals” means those animals that have lifethreatening conditions. b. “Emergency Calls” means complaints of animal bites, potential rabies exposure, or attacks on humans or domestic animals that are in progress, or, when a bite or attack has occurred, where the animal remains an immediate threat to humans.
c. “Livestock” means a large domesticated agricultural animal, such as a

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Attachment: B: Proposed City-County Animal Services Agreement (2022-094 : Animal Services Contract) 2 cow, bull, steer, horse, sheep, or other large agricultural animal. d. “Regular Field Services hours” means between 8:00 am and 9:00 pm each day of the week, including Saturdays and Sundays.

5. Field Services. The County will provide the following services (collectively, “Field Services”) within the City upon a request from a City resident or person within the boundaries of the City.
a. Pick up and attempt to return to their owners domesticated animals that are found “at large,” to the extent possible without impoundment by relying on the animal’s identification, including dogs, trapped, injured, or sick cats, and other small, domesticated animals, including rabbits, chickens, turkey, geese, and ducks, but excluding wildlife, such as deer, mountain lions, opossums, wild turkeys, raccoons, skunks or squirrels unless a rabies exposure has occurred.
b. Investigate complaints of animal bites, rabies exposure and attacks to humans or domestic animals, including documenting the incident, interviewing witnesses, quarantining animals, preparing and transporting animals for rabies testing, and investigating any alleged violations of a quarantine order.
c. Enforce provisions governing potentially dangerous and dangerous animals, including but not limited to investigating complaints, designating animals, impounding animals, conducting hearings, and issuing permits for animals designated dangerous or potentially dangerous. d. Enforce provisions governing barking dogs and other noisy animals, including but not limited to conducting hearings.
e. Respond during regular business hours to police or fire department calls for assistance regarding animal-related issues. The County may provide after-hours warrant support to the City with advance notice, if County Animal Services personnel are available and willing to volunteer for the assignment, and provided the City pays additional fees sufficient to cover the County’s actual costs.
f. Investigate, cite, impound, and seek resolution of complaints regarding potential mistreatment of domestic animals by their owners.

6. Response Times for Field Services.
a. The County will attempt to respond to requests for Field Services during the hours and within the times specified in this section. The County shall maintain records of its response times to calls for Field Services. i. Priority 1 calls are Emergency Calls, which are calls for assistance from police or fire personnel and calls regarding rabies exposure, dangerous animals, and Critically Sick or Injured Animals.

1. The County will respond to Priority 1, 2, and 3 calls between 8:00 AM and 9:00 PM, seven (7) days per week, including

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Attachment: B: Proposed City-County Animal Services Agreement (2022-094 : Animal Services Contract) 3 holidays.

2. For ninety-five percent (95%) of responses to Priority 1 calls, County personnel will attempt to arrive on the scene within two (2) hours from the time when the call for service is received by County staff.
ii. Priority 2 calls are calls to pick up animals that were at large but have since been confined at a location within the County, and calls regarding urgent, animal-related requests for assistance not involving Critically Sick or Injured Animals.

1. The County will respond to Priority 2 calls during regular Field Services hours.

2. For eighty percent (80%) of responses to Priority 2 calls received during regular Field Services hours, County personnel will attempt to arrive on the scene within 12 hours from the time the call for service is received by County staff.

3. The County will respond to Priority 2 calls received outside of regular Field Services hours no later than 7:00 pm on the next day.

4. The County may respond to Priority 2 calls by taking a report by phone or by contacting parties and witnesses at the scene. iii. Priority 3 calls are all other calls, such as calls regarding animals at large, animals causing a nuisance, and dead animals.

1. The County will respond to Priority 3 calls during regular Field Services hours.

2. For sixty-five percent (65%) of responses to Priority 3 calls received during regular Field Services hours, County personnel will attempt to arrive on the scene within 24 hours from the time the call for service is received by County staff.

3. The County will respond to calls received outside of regular Field Services hours on the next day.

4. The County will respond to Priority 3 calls only after the County has responded to all then-outstanding Priority 1 and Priority 2 calls.

5. The County may respond to Priority 3 calls by taking a report by phone or by contacting parties and witnesses at the scene.

7. Shelter Services.
a. The County will provide the following services to City residents (“Shelter Services”):
i. Impound and shelter lost or stray dogs, injured/sick, lost or endangered community cats, and other small, domesticated

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Attachment: B: Proposed City-County Animal Services Agreement (2022-094 : Animal Services Contract) 4 animals that are brought to the shelter by County staff, residents of the County or cities that have contracts with the County for the provision of Animal Services. A community cat is considered endangered if it is in imminent risk of being killed, poisoned, or injured but not if, due to being at large, it is at risk of starvation, being attacked by another animal, or hit by an automobile. Orphaned kittens that cannot survive without human intervention are also considered endangered.
ii. Impound and quarantine biting animals.
iii. Provide rabies testing of animals suspected of infection. iv. Provide for reclamation of abandoned, lost or stray domestic animals.
v. Provide onsite services to the public at the County’s Martinez shelter for the following: search for lost animals, reclaim animals, adopt animals, answer inquiries regarding animals, accept complaints regarding animals, provide vaccines and spay/neuter services for a small fee, conduct humane education programs, and license animals onsite or online.
vi. Provide care for sheltered animals based on the California Veterinary Board Guidelines for Standards of Care in Animal Shelters published by the Association of Shelter Veterinarians. vii. Provide services as required by the California Penal Code Section 597.1 and other laws governing shelters for animal care, treatment, holding periods, placements, and dispositions.
b. Medical Services. As part of the Shelter Services, the County will provide the following medical services (“Medical Services”):
i. The County will provide veterinarian services twenty-four (24) hours per day through partnerships with emergency vets to treat injured or sick impounded animals.
ii. If an animal’s condition requires immediate treatment outside of the County shelter’s regular business hours or when no veterinarian is on staff at the County’s shelter, then County Animal Services Department officers or Good Samaritans may take the animal to any emergency veterinarian clinic/hospital that is under contract with the County to provide emergency veterinary services (as posted on the County shelter’s doors and on the County’s Animal Services Department’s website).
iii. The County will monitor animals on a rabies virus quarantine. iv. The County will conduct a minimum of one vaccine clinic per month and maintain a spay and neuter clinic in Martinez, which for a fee paid by the animal’s owner will provide vaccine and spay/neuter services for County residents’ dogs and cats. The fee will be

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Attachment: B: Proposed City-County Animal Services Agreement (2022-094 : Animal Services Contract) 5 approved by the County Board of Supervisors and published on the County Animal Services Department fee schedule.
v. Provide rabies control information free of charge to the public. vi. The County will provide emergency veterinary services in accordance with Section 597(f) of the California Penal Code. c. Shelter Services Hours
i. The Martinez shelter will be open to the public for a minimum of 30 hours per week, 5 days per week, 6 hours per day, including one weekend day each week except during weeks that are shortened by a County holiday.
ii. The Martinez Shelter will be closed on designated County holidays and one day per year dedicated to in-house staff training.

8. Deceased Animal Services. The County will provide the following services within the City in response to calls regarding deceased animals during regular Field Services hours:
a. Pick up deceased domestic animals, wildlife, and livestock from public property.
b. With property owners’ consent, pick up deceased domestic or wild animals from private property for a fee based on the Department’s fee schedule paid directly to the County Animal Services Department by the property owner or reporting party.
c. Identify and notify the owner of deceased animals, whenever possible. d. Dispose of the body of any deceased animal picked up by the County.

9. Excluded Services. The County will not provide the following services to the City under this Agreement:
a. Respond to requests for removal of live or deceased marine animals and disposal of deceased marine animals.
b. Pick up and transport wildlife, including baby birds. c. Pick up live animals for surrender. The County may, at its discretion, accept live animals belonging to County residents for surrender at the Martinez shelter and charge a fee to the animal owner or property owner as part of its regular operations.
d. Respond to pest control issues (i.e., infestations, perceived or real, of squirrels, rats, mice, insects, gophers, wasps, bees, spiders, or other pests).
e. Respond to calls regarding live, sick and injured racoons, opossum, deer, mountain lions, coyotes, wild turkeys, wild pigs, peacocks, or other wildlife unless a rabies exposure has occurred. The County will refer calls regarding live wildlife to the California Department of Fish and Wildlife.

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Attachment: B: Proposed City-County Animal Services Agreement (2022-094 : Animal Services Contract) 6 10. Policies and Procedures. All policies and procedures shall be developed with the goal of ensuring animal welfare, enhancing cost efficiency and quality of services provided to the contracted cities and unincorporated areas of Contra Costa County. They will be developed to reflect best practices in the industry for animal control and shelter animal care using the Guidelines for Standards of Care in Animal Shelters published by the Association of Shelter Veterinarians, ASPCA, the Humane Society of the United States, National Animal Control Association (NACA) and/or other currently accepted best practices for animal control and animal sheltering.

11. Performance and Activity Reports. The County will deliver to the City within 14 days of the end of each quarter, an Animal Control and Results Report summarizing Animal Services provided by the County to the City during the previous quarter and including year-to-date data. This report will include the following information:
a. The total number of calls for service received by the County under this Agreement, identified by type of service and Priority level. b. A response time report identifying response times by Priority level. c. The outcomes for animals impounded, identified by City/County jurisdiction.
d. The number of calls for service received from City residents or persons within the City’s boundaries.
e. A listing of dogs registered to City residents identified as potentially dangerous or dangerous (PDA/DA) that have a valid County-issued PDA/DA permit.

12. Fees and Fines. Pursuant to Food and Agricultural Code Section 30652, all fees and fines collected by the County for providing Animal Services to the City shall be deposited into the County Treasury and shall be used to meet the County’s cost of providing Animal Services to the City.

13. Annual Fee.
a. In consideration for Services provided by the County to the City, and in addition to any fees and fines imposed on City residents, the City agrees to pay to the County the following amounts (“Annual Fee”):
i. For fiscal year 2022-2023, $7.97 for each person residing within the City limits as of January 2022. For example, if the City’s population is 50,000, the Annual Fee is $398,500.
ii. For fiscal year 2023-2024, $9.11 for each person residing within the City limits as of January 2023. For example, if the City’s population is 50,000, the Annual Fee is $455,500.
iii. For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula: (A) The County’s budgeted cost to provide Animal Services throughout the

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Attachment: B: Proposed City-County Animal Services Agreement (2022-094 : Animal Services Contract) 7 County in that fiscal year, minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year, minus the budgeted County general fund contribution for that fiscal year, divided by (B) the sum of the population of the unincorporated area plus the population of all cities for which the County provides Animal Services. For example, if the budgeted cost to provide Animal Services throughout the County is $12,640,000, the animal licensing and user fees projected to be received are $1,620,00, the budgeted general fund contribution is $4,112,000, and the population is 866,583, then the per capita Annual Fee would be $7.97
[($12,640,000 - $1,620,000 - $4,112,000) / 866,583]. For a City with a population of 100,000, the total Annual Fee would be $797,000.
b. The City shall pay the Annual Fee to the County in four equal quarterly installments. Each installment shall be due on the first day of each fiscal quarter (i.e., July 1, October 1, January 1, and April 1). The City shall make the payment to the County Treasurer-Tax Collector, 625 Court Street, Martinez, CA 94553.
c. The City shall pay the Annual Fee to the County regardless of the amount of any fees and fines collected by the County pursuant to Division 416.
d. Each year, the County will prepare a reconciliation report of actual costs incurred by the County to provide Animal Services during the immediately preceding year to ensure the Annual Fee paid by the City covers only actual costs incurred to provide Animal Services. The reconciliation report will be completed and sent to the City in the month of August for each fiscal year. Any cost savings for that fiscal year will be applied to the following fiscal year.
e. For purposes of calculating the Annual Fee, the County shall rely on the population figures reported by the California State Department of Finance E1 Population Estimates report as of January of each year. f. The County shall notify the City of the amount of the Annual Fee for the next fiscal year by March 1st of each year.

14. Term; Termination.
a. The term of this Agreement begins on the Effective Date and continues for two (2) years. This Agreement shall automatically renew for successive three-year periods until either party terminates this Agreement by giving the other party 90 days advance written notice of termination.
b. This Agreement shall automatically terminate if the County repeals Division 416 or if the City repeals its resolution incorporating and applying Division 416 within the City.

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Attachment: B: Proposed City-County Animal Services Agreement (2022-094 : Animal Services Contract) 8 c. The County may terminate this Agreement if the City fails to pay the Annual Fee by its due date by giving the City 30-days advance written notice.
d. The County agrees to meet jointly with all contracting city agencies annually during Quarter 2 of each fiscal year (i.e., October) to discuss potential revisions or updates through the Public Managers Association.

15. Entire Agreement; Amendment. This Agreement constitutes the entire agreement between the parties, and supersedes any prior agreement between the parties, with respect to the subject matter hereof. Any amendment to this Agreement must be in writing and approved by the Contra Costa County Board of Supervisors.

16. Governing law; Venue. This Agreement shall be governed by the laws of the State of California. Any dispute arising out of or related to this Agreement shall be brought in Contra Costa County Superior Court.

17. Notices. Any notice to be given to either of the parties in connection with this Agreement shall be sent by U.S. mail to the following address:

If to County:

Director, Animal Services
4800 Imhoff Place
Martinez, California 94553-4300
If to City:
__________________________
__________________________
__________________________
__________________________
The parties are signing this Agreement as of the Effective Date set forth above.

COUNTY CITY
By: Beth Ward By:

Title: Animal Services Director Title:

Date: Date:

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Attachment: B: Proposed City-County Animal Services Agreement (2022-094 : Animal Services Contract) Contra Costa Animal Services Agreement Fact Sheet
Summary
Contra Costa Animal Services (CCAS) is proud to present for your consideration an updated services agreement to provide animal services for the City of San Ramon. The updated agreement and fee structure are the result of numerous meetings and touch points with city officials (predominantly City Managers and Police Chiefs) from each of our contract cities over the last few years. The agreement reflects the feedback that was provided to us through that process by the City Managers and Police Chiefs during individual meetings, regional meetings that included the County Supervisor that represents San Ramon, as well as multiple presentations and listening sessions at the Public Managers Association and Police Chiefs Association. The updated agreement and fee structure clearly describes the services CCAS will provide to San Ramon and defines a funding structure to ensure the Department is able to cover the costs of providing those services.

Services Defined
The current agreement, which has been in place since 2006, is approximately one page in length and provides little detail with regards to what specific services will be provided. The updated agreement provides much greater detail regarding service levels, including:
• Detailing specific services provided under the agreement for all areas of operation, • Creating accountability by listing target response times for each activity type, • Defining what is covered under deceased animal services, • Describing which services are not included under the agreement, and • Codifying performance reporting within the agreement.

Cost
The updated agreement includes a defined fee structure for FY 22/23 and FY 23/24, which converts to a formula-based fee structure that will commence in FY 24/25. The fee structure is as follows:
• For fiscal year 2022-2023, $7.97 for each person residing within the City limits as of January 2022.

For example, San Ramon’s population is 83,863. Therefore, San Ramon’s Annual Fee for FY 22/23 is $668,388. For fiscal year 2023-2024, $9.11 for each person residing within the City limits as of January 2023. For example, if San Ramon’s population remained the same (83,863), the Annual Fee will be $763,992.
• For each fiscal year thereafter, the per capita rate for the Annual Fee shall be calculated using the following formula: (A) The County’s budgeted cost to provide Animal Services throughout the County in that fiscal year, minus the sum of animal licensing fees and user fees projected to be received from all County residents in that fiscal year, minus the budgeted County general fund contribution for that fiscal year, divided by (B) the sum of the population of the unincorporated area plus the population of all cities for which the County provides Animal Services. • Each year, the County will prepare a reconciliation report of actual costs incurred by the County to provide Animal Services during the preceding year.

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Attachment: C: Contra Costa Animal Services Fact Sheet (2022-094 : Animal Services Contract)

CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Kathi Heimann, Parks & Community Services Director
SUBJECT: Library Advisory Committee Recommendation
RECOMMENDED ACTION:

The Parks and Community Services Commission recommends the appointment of Mousumi Kottakota to serve as Alternate #2 on the Library Advisory Committee with a term to expire March 2024.

BACKGROUND:

The Library Advisory Committee consists of five community members and two alternate members, each serving a two-year term. Appointments are made by the City Council in March and terms commence with the first meeting in April of each year. Currently, there is one alternate vacancy on the Library Advisory Committee.

The City Clerk announced the vacancy for this committee and ads were placed on the City Website, posted in City Facilities, and posted on NextDoor. One application was submitted for the Library Advisory Committee.

A sub-committee of the Parks and Community Services Commission interviewed the applicant on Wednesday, April 20, 2022 and recommended the Parks and Community Services Commission recommend appointment of Mousumi Kottakota to serve as Alternate #2 on the Library Advisory Committee with a term to expire March 2024.

The Parks and Community Services Commission approved the recommendations on May 11, 2022 and recommended that applicant Mousumi Kottakota be forwarded to the City Council for appointment.

FISCAL ANALYSIS
None

STEPS FOLLOWING APPROVAL
Staff will notify the Committee member of upcoming meeting dates, times and locations.

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CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Kathi Heimann, Parks & Community Services Director
SUBJECT: Senior Citizen Advisory Committee Recommendation

RECOMMENDED ACTION
The Parks and Community Services Commission recommends the appointment of Sandra Lee March to serve as Alternate #1 on the Senior Citizen Advisory Committee with a term to expire in March 2024.

BACKGROUND/DISCUSSION
The Senior Citizen Advisory Committee consists of seven regular members and two alternate members, each serving a two-year term. Currently, there are two vacancies on the Senior Citizen Advisory Committee consisting of two alternate positions.

The City Clerk announced the vacancies for the Senior Citizen Advisory Committee and notices were placed on the City Website, Nextdoor, and posted in City facilities. One application was submitted for the Senior Citizen Advisory Committee.

A sub-committee of the Parks and Community Services Commission interviewed the applicant on Wednesday, April 20, 2022 and recommended the Parks and Community Services Commission recommend appointment of Sandra Lee March to serve as an Alternate #1 on the Senior Advisory Committee with a term to expire in March 2024.

The Parks and Community Services Commission approved the recommendations on May 11, 2022 and recommended that applicant Sandra Lee March be forwarded to the City Council for appointment.

FISCAL ANALYSIS
None

STEPS FOLLOWING APPROVAL
Staff will notify the Committee member of upcoming meeting dates, times and locations.

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CITY COUNCIL STAFF REPORT
DATE: June 14, 2022
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Sean Anderson, Program Manager
SUBJECT: RESOLUTION NO. 2022-095 - Public Hearing – Approving the Amended Engineer’s Report, Confirming the Landscaping & Lighting District No. 1984-1 Diagram and Assessments, and Levying the Landscaping & Lighting District No. 1984-1 Assessments for Fiscal Year 2022/23

EXECUTIVE SUMMARY
The Landscaping & Lighting District No. 1984-1 Engineer’s Report for FY 2022/23 includes minor changes from the previous year. Staff is proposing assessment cap increases of 2.0% for Zones 1, 2, and 19 in accordance with the voter approved methodology. Staff is proposing increases to the levied assessments for Zone 8 to cover increasing costs. In addition, staff is proposing decreases to the levied assessments for Zones 3, 9, 10, 15, 18, and 19 for FY 2022/2023. This public hearing is the final action required to confirm the assessment diagram and levy the assessments. The final Engineer’s Report, as amended, together with the assessment roll and the assessment diagram, will be filed with the Contra Costa County Assessor’s Office by August 10, 2022.

RECOMMENDED ACTION
Staff recommends the City Council conduct the Public Hearing and approve this Resolution amending the Engineer’s Report, confirming the Landscaping & Lighting District No. 1984-1 diagram and assessments and levying, the Landscaping & Lighting District No. 1984-1 assessments for Fiscal Year 2022/23.

BACKGROUND/DISCUSSION
Landscaping & Lighting District No. 1984-1 (District) was formed in 1984 and has been reestablished each year according to the Landscaping and Lighting Act of 1972 (Act). This District includes two (2) Citywide Zones and 17 Special Zones. Property owners within each Zone pay an annual assessment to fund the maintenance of public landscaping and street lighting within that Zone. Such maintenance is performed through a combination of City staff and contractors.

The City conducts an annual process for its Landscaping & Lighting Districts to review past, current and future expenses, on-going and upcoming maintenance needs, needs for new capital improvement projects, and to set future assessments. The first step in this process was completed

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on March 22, 2022 when the City Council approved Resolution No. 2022-038 describing new improvements and ordering the District Engineer to prepare and file the Engineer’s Report for FY 2022/23. The FY 2022/23 Engineer’s Report is outlined by the Act as the second step necessary to re-establish the District.

The second step was completed by City Council on May 10, 2022 with the adoption of Resolution No. 2022-062 approving the FY 2022/23 Engineer’s Report, adopting a Resolution of Intention to levy and collect assessments for FY 2022/23, and setting a Public Hearing for June 14, 2022.

The final step required by the Act is to conduct a Public Hearing and adopt a Resolution confirming the diagram and assessments and levying the assessments for FY 2022/23. This allows staff to prepare the database of parcels and the corresponding assessments to be included on the property tax roll, which must be submitted to the Contra Costa County Assessor’s Office by August 10, 2022.

Amended Engineer’s Report for FY 2022/23
The Engineer’s Report has been amended to further describe proposed improvements in Zone 5 and to adjust the assessment rate for the Zone to be the same as in Fiscal Year 2021/2022. The Engineer’s Report has also been adjusted to more fully describe the proposed improvements related to the Step Fountain in Zone 6. The improvements for each zone and the associated assessment methodology are described in detail below.

Recommended Assessments for Special Zones in FY 2022/23 On May 9, 2022, the Finance Committee reviewed the Reserve Study and staff recommendations for the FY 2022/23 Engineer’s Report, which included proposed upgrades, renovations, and increases/decreases of assessment rates.

1. Citywide Lighting (Zone 1) - Increase the maximum assessment cap by allowable CPI (2%) but levy the existing $30.23 per unit (maximum Zone 1 assessment rate is $33.90).

2. Citywide Landscaping (Zone 2) - Increase the assessment and maximum cap by allowable CPI (2%) for a total of $73.25 per unit per year ($1.44 increase).

3. Canyon Lakes (Zone 3) - Decrease the assessment from $80 to $0 per unit for one year only, a decrease of $80 per unit (maximum Zone 3 assessment rate is $110).

4. Deerwood (Zone 8) - Increase assessment from $100 to $115 per unit, an increase of $15 per unit (maximum Zone 8 assessment rate is $115).

5. Country View (Zone 9) - Decrease the assessment from $100 to $50 per unit, a decrease of $50 per unit (maximum Zone 9 assessment rate is $100).

6. Old Ranch Estates (Zone 10) - Decrease the assessment from $320 to $300 per unit, a decrease of $20 per unit (maximum Zone 10 assessment rate is $380).

7. Circle E (Zone 15) - Decrease the assessment from $250 to $200 per unit, a decrease of $50 per unit (maximum Zone 15 assessment rate is $300).

8. Old Ranch Summit (Zone 18) - Decrease the assessment from $500 to $350 per unit for one year only, a decrease of $150 per unit (maximum Zone 18 assessment rate is $1,858).

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9. Glass House (Zone 19) - Increase the maximum assessment cap by allowable CPI (2%) but decrease the assessment rate per unit from $14,656 to $14,000 per year ($656 decrease).

10. Special Zones 1, 4, 5, 6, 7, 11 through 14, 16, and 17 - No change to the assessments.

11. Continue outreach for potential ballot initiatives for Vista San Ramon (Special Zone 4) and West Branch (Special Zone 6).

Underfunded Special Zones
The FY 2022/23 Reserve Study identifies that the following five (5) Special Zones are estimated to have negative fund balances within the next 10 years, unless service levels are reduced or property owners approve increases to their assessments. All five (5) Special Zones are at their maximum assessment rate:

Zone Projected Negative Balance Year
Zone 4 - Vista San Ramon FY 2024/25
Zone 6 - West Branch FY 2023/24
Zone 7 - Bent Creek FY 2027/28
Zone 8 - Deerwood FY 2029/30
Zone 12 - El Nido FY 2029/30
Routine maintenance currently results in an annual operating deficit for Vista San Ramon, West Branch, Bent Creek, Deerwood, and El Nido. Operating deficits are anticipated for these Zones within the next 10 years. West Branch continues to fund significant fountain repairs and landscape renovations, which contribute to the deficit now and in future years.

Other contributing factors increasing costs for all Special Zones are: the renovation of aging landscaping; replacement of irrigation components; and water rate increases the City has experienced over the past several years. Although the City has reduced water usage, EBMUD rates continue to increase.

Public Outreach in FY 2022/23 - Potential Ballot Initiatives The FY 2022/23 Reserve Study shows, at current assessment rates, none of the Special Zones would achieve a negative fund balance in FY 2022/23. In addition, to date, staff has not received any complaints about the landscaping in the underfunded Zones that could not be resolved within current budgets. However, as mentioned above, two Special Zones (4 and 6) are projected to have negative fund balances. Vista San Ramon (Special Zone 4) as soon as FY 2024/25 and West Branch (Special Zone 6) as soon as FY 2023/24.

Vista San Ramon (Zone 4)
Staff has been in contact and working closely over the past few years with the HOA representing Zone 4. Many of the landscape and irrigation improvements recommended by the HOA have been completed during this time. The HOA and residents continue to express interest in further landscape improvements; however, the Zone is small in size and the fund balance is such that an unexpected repair could deplete the reserves. Therefore, staff is planning to continue

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communications with the HOA and residents in an effort to prepare for a possible assessment increase.

West Branch (Zone 6)
Public outreach to Zone 6 has begun in order to describe pending Zone expenditures related to fountain maintenance/repair and landscape enhancement projects. Residents will be informed as early as possible about on-going maintenance and funding issues as shown in the Reserve Study in order to prepare for a possible assessment increase. Recent work in Zone 6 included notable landscaping improvements, soundwall repairs, and preventative maintenance to fountains.

Planned work includes additional irrigation repairs and declining plant material replacement, as well as replacement of fountain components such as tablet feeders and display pumps and motors.

In addition, in March 2022, a valve failed in the equipment vault of the Step Fountain and the equipment vault flooded. The motor and other electrical components were damaged and need to be replaced. As described below under Capital Improvement Projects, the replacement cost for these components is expected to be approximately $110,000. Staff had already been planning for additional expensive renovations to the fountain which, together with the high cost of maintenance, low reserve balance in the zone, high water usage and on-going drought conditions had raised the question of repurposing the fountain. Alternatively, rather than commit these funds now to repair the Step Fountain, they may be used for maintenance activities related to the Reflections Fountain and develop alternatives to the current Step Fountain and/or evaluation of funding alternatives for repair of the fountain in its current configuration. These were discussed with the Finance Committee which supported the approach of deferring the replacement of the damaged components and exploring options for conversion of the step fountain to other landscaping uses and evaluating financing options for the Zone. This approach will result in the step fountain being out of operation for the upcoming year but will result in water use reductions during the on-going drought.

Capital Improvement Program (CIPs)
Capital Improvement Program (CIPs) are projects identified as new construction, replacement, and/or renovation of infrastructure within each zone that is over and above annual operating expenses. Attached (Attachment B) is the current five -year forecast for CIPs within the zones.

Following is the list of proposed zone specific CIPs. Amounts shown represent the funding requests for FY 2022/23:

CIP 300001 - Citywide Lighting Zone Improvements - Zone 1- $48,000 FY 2022/23 work includes traffic signal pole painting for five to ten signalized intersections per year. Street light poles and signalized intersections are scheduled over several years in order to perform work on a predetermined cycle.

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CIP 300021 - Citywide Lighting Zone Improvements - Zone 1 -$75,000 Relamping work for FY 2022/23 includes replacement of streetlight components. Replacement will be done on a recurring basis, as needed, and is budgeted to occur over ten years.

CIP 905530 - Iron Horse Trail Overcrossing - Zone 1 - $100,000 It is anticipated that the Iron Horse Trail Bollinger Canyon Road Pedestrian and Bicycle Overcrossing will include substantial safety lighting improvements both on the bridge and on its approaches. Final plans have been completed and work is anticipated to be completed by December 2025.

CIP 300002 - Citywide Landscaping Zone Improvements - Zone 2 - $72,000 Work for FY 2022/23 includes removal/replacement of declining trees, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300003 - Canyon Lakes Zone Improvements - Zone 3 - $50,000 Work for FY 2022/23 includes removal/replacement of declining trees, irrigation remote control valve replacement, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300004 - Vista San Ramon Zone Improvements - Zone 4 - $14,000 Work for FY 2022/23 includes adding mulch, to the landscape, in various locations.

CIP 300005 - Summerwood Loop Zone Improvements - Zone 5 - $10,000 Work for FY 2022/23 includes landscape and irrigation renovation in various locations.

Funding
for these improvements will be provided by Zone 5, transfers from Zone 2 to the CIP. It is noted that installation and modifications of signage adjacent to Alcosta Boulevard and within the Zone boundary is not considered as a Zone 5 improvement and will be funded separately.

Transfers from Zone 2 for the CIP will be $80,747.

CIP 300006 - West Branch Zone Improvements - Zone 6 - $110,000 Work for FY 2022/23 includes maintenance activities related to the Reflection Fountain, for developments of alternatives to the current Step Fountain, and/or evaluation of funding alternatives for repair of the fountain in its current configuration.

CIP 300007 - Bent Creek Zone Improvements - Zone 7 - $30,000 Work for FY 2022/23 includes replacement of irrigation remote control valves and roadside turf conversion in various locations.

CIP 300008 - Deerwood Zone Improvements - Zone 8 - $0
There are no new improvement projects scheduled for FY 2022/23.

CIP 300009 - Country View Zone Improvements - Zone 9 - $11,000 Work for FY 2022/23 includes improvements to irrigation controllers and replacement of irrigation remote control valves, which is expected to continue over the next three years.

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CIP 300010 - Old Ranch Estates Zone Improvements - Zone 10 - $80,000 Work for FY 2022/23 includes landscape and irrigation renovations in various locations, which are expected to continue over the next four years with expenditures of approximately $20,000 per year.

CIP 300011 - Village Parkway Zone Improvements - Zone 11 - $20,000 Work for FY 2022/23 includes replacement of irrigation remote control valves and landscape renovation in various locations with additional work in the next ten years.

CIP 300012 - El Nido Zone Improvements - Zone 12 - $5,000 Work for FY 2022/23 includes improvements to irrigation controllers that are expected to be completed between FY 2022/23 and FY 2023/24.

CIP 300013 - Crown Ridge Zone Improvements - Zone 13 - $13,000 Work for FY 2022/23 includes landscape and irrigation renovations in various locations.

Improvements to the landscaping and irrigation will continue in FY 2023/24 with additional landscaping renovations on a five-year cycle.

CIP 300014 - Four Oaks Zone Improvements - Zone 14 - $0 There are no new improvement projects scheduled for FY 2022/23 due to high operating costs.

CIP 300015 - Circle E Zone Improvements - Zone 15 - $3,000 Work for FY 2022/23 includes replacement of irrigation remote control valves.

CIP 300016 - Thomas Ranch Zone Improvements - Zone 16 - $0 There are no new improvement projects scheduled for FY 2022/23.

CIP 300017 - Henry Ranch Improvements - Zone 17 - $5,000 Work for FY 2022/23 includes landscape and irrigation renovations in various locations.

CIP 300018 - Old Ranch Summit Zone Improvements - Zone 18 - $0 There are no new improvement projects scheduled for FY 2022/23.

CIP 300019 - Glass House Zone Improvements - Zone 19 - $20,000 Work for FY 2022/23 includes landscape and irrigation
renovations.

New Development
In addition to minor new development projects throughout the City, Landscaping & Lighting District 1984-1 annexed The Preserve (Faria) into Zones 1 and 2 in March of 2018.

Improvements that will be constructed as part of The Preserve and accepted by the City for maintenance, funded by Zones 1 and 2, will consist of new lighting and are described generally in the Faria Preserve Conditions of Approval and on the following improvement plans, as accepted by the City:

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 Subdivision 9342, The Preserve - Purdue Road, by Gates & Associates  Subdivision 9342, Faria Preserve - Faria Preserve Parkway, Phase 1, by Gates & Associates
 Subdivision 9342, Faria Preserve - Faria Preserve Parkway, Phase 2, by Gates & Associates
 Mainline Extension, Subdivision 9342 - Public Street Lighting, Giacalone Design Services, Inc.

These plans indicate the installation of 40 new street lights, associated poles, and improvements.

The number of new units that will be constructed during this fiscal year and will become assessable has not yet been determined. In addition, as of the time of preparation of this report, none of the improvements have been accepted by the City. However, it is anticipated that some improvements will be accepted during FY 2022/23. In order to develop a budget and forecast, the Engineer’s Report includes 79 new units for FY 2022/23 in Zones 1 and 2.

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FISCAL ANALYSIS
Following is a summary of the FY 2022/23 District Budget, as approved:

FY 2020/21 FY 2021/22 FY 2021/22 FY 2022/23
Actuals Adopted Projected Proposed
Citywide Lighting
Assessment Revenues $ 796,062 $ 820,333 $ 820,333 $ 801,564 Revenues - Other (interest,
rebates, reimbursed expenses,
return funding (4,306) - - -
Assessment Collection Fees 28,322 21,158 21,158 21,317
Operating Expenses 641,290 683,131 771,452 808,904
Improvement Projects 30,000 480,000 480,000 223,000
Reserve Increase (Decrease) 92,144 (363,956) (452,277) (251,657) Reserve Balance $ 1,584,327 $ 1,584,327 $ 1,220,371 $ 1,132,050 Citywide Landscaping
Assessment Revenues $ 1,778,005 $ 1,781,050 $ 1,781,050 $ 1,822,457 Revenues - Other (interest,
rebates, reimbursed expenses,
return funding 29,990 11,409 11,409 11,409
Operating Expenses 1,261,238 1,338,491 1,345,331 1,333,851 Improvement Projects 72,000 107,376 107,376 143,700
Contribution to Special Zones 366,544 373,875 373,875 518,595 Reserve Increase (Decrease) 108,213 (27,283) (34,123) (162,280) Reserve Balance $ 458,658 $ 458,658 $ 466,751 $ 459,911 Special Assessment Zones
Assessment Revenues $ 1,158,091 $ 1,106,463 $ 1,106,463 $ 846,782 Revenues - Other (interest,
rebates, reimbursed expenses,
return funding 6,825 - - -
Operating Expenses 1,315,490 1,485,771 1,517,671 1,538,028 Improvement Projects 151,000 381,543 381,544 380,047
Contribution from Citywide 354,938 362,037 362,037 518,596 The Landscaping & Lighting District No. 1984-1 budget is more fully described in the Amended Engineer’s Report (Attachment A).

FY 2022/23 Landscaping & Lighting District Assessment Rates Staff is proposing assessment cap increases of 2% for Special Zones 1, 2, and 19 in accordance with the voter approved methodology. Staff is proposing increases to the levied assessments for Special Zone 8 to cover increasing costs. In addition, staff is proposing decreases to the levied assessments for Special Zones 3, 9, 10, 15, 18, and 19 for FY 2022/2023. The FY 2022/23 Engineer’s Report, as amended, will result in levying the following assessments for each special zone. FY 2021/22 rates are shown for comparison purposes:

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ASSESSMENT PER UNIT FACTOR BY SPECIAL ZONE
Zone
Number
Zone Name FY 2022/23
Unit
Factors
FY 2021/22
Levied Rate
per Unit
FY 2022/23
Proposed Rate
per Unit
FY 2022/23
Estimated
Revenue
FY 2022/23
Proposed Max
Rate per Unit
Zone 1 Citywide Street Lighting 26,515.50 $30.23 $30.23 $801,564 $33.90 Zone 2 Citywide Landscaping 24,881.25 $71.81 $73.25 $1,822,457 $73.25 Zone 3 Canyon Lakes 3,011.75 $80.00 $0.00 $0.00 $110.00 Zone 4 Vista San Ramon 161 $180.00 $180.00 $28,980 $180.00 Zone 5 Summerwood Loop 421 $97.00 $97.00 $40,837 $160.00 Zone 6 West Branch 631.75 $380.00 $380.00 $240,065 $380.00 Zone 7 Bent Creek 452 $445.00 $445.00 $201,140 $445.00
Zone 8 Deerwood 639 $100.00 $115.00 $73,485 $115.00
Zone 9 Country View 184 $100.00 $50.00 $9,200 $100.00
Zone 10 Old Ranch Estates 136 $320.00 $300.00 $40,800 $380.00 Zone 11 Village Parkway 241 $70.00 $70.00 $16,870 $110.00 Zone 12 El Nido 158 $95.00 $95.00 $15,010 $125.00
Zone 13 Crown Ridge 104 $730.00 $730.00 $75,920 $1,000.00 Zone 14 Four Oaks 59 $175.00 $175.00 $10,325 $175.00
Zone 15 Circle E 153 $250.00 $200.00 $30,600 $300.00
Zone 16 Thomas Ranch 140 $55.00 $55.00 $7,700 $100.00
Zone 17 Henry Ranch 102 $225.00 $225.00 $22,950 $375.00 Zone 18 Old Ranch Summit 54 $500.00 $350.00 $18,900 $1,858.00 Zone 19* Glass House 3 SR $7,723.76
CH $1,260.42
VV $5,671.91
SR $7,378.00
CH $1,204.00
VV $5,418.00
$14,000 SR $8,004.29 CH
$1,306.20 VV
$5,877.91
TOTAL: $3,470,803
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing The owners of the three Zone 19 parcels were responsible for paying the Zone 1 and Zone 2 assessments prior to the formation of Zone 19. Therefore, these three parcels are included in the Zone 1 and Zone 2 unit factors and revenue estimates above, in addition to the Zone 19 assessment and revenue estimates.

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CUMULATIVE ASSESSMENTS
Description Per Unit FY 2021/22 Per Unit FY
2022/23
Per Unit Change
Bishop Ranch Properties (Zone 1 only) $30.23 $30.23 $0.00 Canyon Lakes (Zone 1, Zone 2, Zone 3) $182.04 $103.48 ($78.56) Vista San Ramon (Zone 1, Zone 2, Zone 4) $282.04 $283.48 $1.44 Summerwood Loop (Zone 1, Zone 2, Zone 5) $199.04 $200.48 $1.44 West Branch (Zone 1, Zone 2, Zone 6) $482.04 $483.48 $1.44 Bent Creek (Zone 1, Zone 2, Zone 7) $547.04 $548.48 $1.44 Deerwood (Zone 1, Zone 2, Zone 8) $202.04 $218.48 $16.44 Country View (Zone 1, Zone 2, Zone 9) $202.04 $153.48 ($48.56) Old Ranch Estates (Zone 1, Zone 2, Zone 10) $422.04 $403.48 ($18.56) Village Parkway (Zone 1, Zone 2, Zone 11) $172.04 $173.48 $1.44 El Nido (Zone 1, Zone 2, Zone 12) $197.04 $198.48 $1.44 Crown Ridge (Zone 1, Zone 2, Zone 13) $832.04 $833.48 $1.44 Four Oaks (Zone 1, Zone 2, Zone 14) $277.04 $278.48 $1.44 Circle E (Zone 1, Zone 2, Zone 15) $352.04 $303.48 ($48.56) Thomas Ranch (Zone 1, Zone 2, Zone 16) $157.04 $158.48 $1.44 Henry Ranch (Zone 1, Zone 2, Zone 17) $327.04 $328.48 $1.44 Old Ranch Summit (Zone 1, Zone 2, Zone 18) $602.04 $453.48 ($148.56) Glass House (Zone 19)* SR $7,723.76 CH
$1,260.42 VV
$5,671.91
SR $7,378.00 CH
$1,204.00 VV
$5,418.00
($656.09)
All Other Areas (Zone 1, Zone 2) $102.04 $103.48 $1.44
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing The Zone 1 and Zone 2 assessments for these parcels are accounted for separately from the Zone 19 assessments. Therefore, no increases for Zone 1 and Zone 2 are showing under Zone 19.

STEPS FOLLOWING APPROVAL
Staff will file the final Engineer’s Report, together with the assessment roll and the assessment diagram, with the Contra Costa County Assessor’s Office by August 10, 2022.

ATTACHMENT
A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 B: FIVE-YEAR CIP- Landscaping & Lighting District No. 1984-1 Projects

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RESOLUTION NO. 2022-095

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON PUBLIC HEARING – APPROVING THE AMENDED ENGINEER’S REPORT, CONFIRMING THE LANDSCAPING & LIGHTING DISTRICT NO. 1984-1 DIAGRAM AND ASSESSMENTS, AND LEVYING THE LANDSCAPING & LIGHTING DISTRICT NO. 1984-1 ASSESSMENTS FOR FISCAL YEAR 2022/23
WHEREAS, on March 22, 2022, the City Council of the City of San Ramon adopted Resolution No. 2022-038 describing new improvements for Landscaping & Lighting District No.1984-1 (District) and ordering the District Engineer to prepare and file an Engineer’s Report for FY 2022/23; and
WHEREAS, the District Engineer filed the Engineer’s Report and on May 10, 2022, the City Council of the City of San Ramon adopted Resolution No. 2022-062 approving the FY 2022/23 Landscaping & Lighting District No. 1984-1 Engineer's Report and associated assessment diagram, adopting a Resolution of intention to levy and collect assessments for FY 2022/23, and setting a Public Hearing for June 14, 2022; and WHEREAS, staff received public comment regarding improvements and assessments with regard to Summerwood Loop (Zone 5); and
WHEREAS, staff has received comments from the Finance Committee with regard to the preferred approach to operation of the Step Fountain located in West Branch (Zone 6); and WHEREAS, staff has revised the description of the improvements in Zones 5 and 6, adjusted the assessments for Zone 5, and has amended the Engineer’s Report accordingly; and WHEREAS, the City Council conducted a Public Hearing on June 14, 2022; and WHEREAS, the City Council hereby finds that the assessments have been spread in accordance with the special benefits received from the improvements, operation, maintenance, and services to be performed as set forth in the Engineer's Report for FY 2022/23.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby approve the Amended Engineer’s Report, confirm the Landscaping and Lighting District No. 1984-1 assessment diagram and assessments, and levy the Landscaping and Lighting District No. 1984-1 assessments for FY 2022/23 as set forth in the Engineer’s Report.

PASSED, APPROVED AND ADOPTED at the meeting of June 14, 2022 by the following votes:

AYES:

NOES:

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ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
___________________________
Christina Franco, City Clerk

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ATTACHMENT A

ENGINEER'S REPORT
for
LANDSCAPING&LIGHTINGDISTRICTNO.1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2022 - JUNE 30, 2023

AMENDED

CITYOFSANRAMON
Contra Costa County, California
June 14, 2022

9.1.a
Packet Pg. 107 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER

ENGINEER'S REPORT
for
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2022 - JUNE 30, 2023

TABLE OF CONTENTS
CERTIFICATIONOFFILING…………………………………………………………………......3
I. Introduction……………………………………………………………………………………..5
II. District Purpose and Service Levels………………………………………………………..5 III. Assessment District Diagram…………………………………………………………………...6 IV. Plans and Specifications for Improvements……………………………………………….7 V. District Funding…………………………………………………………………………..10
VI. Assessment Rates…………………………………………………………………………12
VII. Assessment Methodology………………………………………………………………...........13 VIII. Revenues and Expenditures…………………………………………………………….…16 IX. Assessment Roll………………………………………………………………………………..16
Appendices
Appendix A - City of San Ramon City Council Resolution No. 2022-038 Appendix B - Assessment District Diagram
Appendix C - Plans and Specifications for Improvements
Appendix D - Landscaping & Lighting District Guidelines Appendix E - Street Landscaping & Lighting Unit Factors Appendix F - Revenues and Expenditures for Zones 1-19
Appendix G - Summary of Assessments
Appendix H – Reserve Study

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Packet Pg. 108 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER

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Packet Pg. 109
Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER

I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was approved and confirmed by the City Council of the City of San Ramon, California, on the ____ day of _____________, 2022.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was filed with the County Auditor of the County of Contra Costa on the ____ day of _____________, 2022.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California

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Packet Pg. 110 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER

ENGINEER’S REPORT
for
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2022 – JUNE 30, 2023
I. INTRODUCTION
The City of San Ramon Landscaping & Lighting District No.1984-1 (District) was formed in 1984 in accordance with the Landscaping and Lighting Act of 1972 (Streets and Highways Code Section 22500 et seq).

The District has been reestablished each year thereafter. On November 5, 1996, California voters approved Proposition 218, entitled the "Right to Vote on Taxes Act," which added Articles XIIIC and XIIID to the California Constitution. Proposition 218 established new procedural requirements for the formation and administration of assessment districts. The City of San Ramon has taken the necessary steps to ensure that Landscaping & Lighting District No. 1984-1 is compliant with Proposition 218.

Per Section 22622 of the Streets and Highways Code, the City Council of the City of San Ramon adopted Resolution 2022-038 on March 22, 2022, which ordered the District Engineer to prepare and file an Engineer’s Report for FY 2022/23 and described new improvements for the District.

Resolution 2022-038 is included as Appendix A.

II. DISTRICT PURPOSE AND SERVICE LEVELS
The Landscaping & Lighting District No.1984-1 (District) provides for the maintenance of street landscaping and lighting. During FY 2004/05 the level of service was revised from FY 2003/04 to remove park maintenance from the District, since park maintenance is solely funded by the City’s General Fund and not by the assessment collected by the District. The District provides services and maintains improvements as follows and as described in subdivision improvement plans, capital improvement plans and prior engineers reports on file with the City:

Street Landscaping and Lighting

1. Provide horticultural care to all improved landscaped areas: mowing of turf areas, edging of turf areas, tree pruning, fertilization, soil aeration, and dethatching of turf areas.

2. Provide a high level of maintenance including: weed abatement, trash and debris pickup along City streets and in improved landscaped areas.

3. Provide weed abatement of all non-landscaped medians and public right-of-way.

4. Replace dead and dying plants and maintain the appearance of landscaped areas.

5. Provide tree pruning service for ongoing maintenance of trees.

6. Maintain exterior of sound walls by replacing Bouquet Canyon stones whenever necessary.

7. Maintain the landscaping and lighting at the San Ramon Transit Center.

8. Provide maintenance and electric service for street lighting.

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Packet Pg. 111 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER

9. Quarterly inspection of street lights for outages.

10. Provide safety training and necessary safety equipment and clothing to create a safe working environment.

11. Create renovation projects of existing landscaping and lighting features within the District.

III. ASSESSMENT DISTRICT DIAGRAM
The Assessment District Diagram (Appendix B) delineates the assessment district boundary and the assessment zones. The District is organized into 19 zones: two general maintenance zones (Zones 1 and 2) and 17 special zones (Zones 3 through 19). The District Engineer and Engineer of Work, hereby finds that the properties within each special zone receives approximately equal special benefit from the work and improvements within that special zone. The zones are:

Zone 1 Citywide Lighting (excludes Dougherty Valley)1
Zone 2 Citywide Landscaping (excludes Dougherty Valley and Bishop Ranch)2 Zone 3 Canyon Lakes
Zone 4 Vista San Ramon
Zone 5 Summerwood Loop
Zone 6 West Branch
Zone 7 Bent Creek
Zone 8 Deerwood
Zone 9 Country View
Zone 10 Old Ranch Estates
Zone 11 Village Parkway
Zone 12 El Nido
Zone 13 Crown Ridge
Zone 14 Four Oaks/Stevens
Zone 15 Circle E
Zone 16 Thomas Ranch
Zone 17 HenryRanch
Zone 18 Old Ranch Summit
Zone 19 Glass House
1 Zones 1 & 2 exclude the Dougherty Valley area in accordance with the annexation agreement with the City. The County 29 Service Area M-provides for the landscaping and lighting costs associated with Dougherty Valley. 2 Zone 2 excludes the Bishop Ranch area in accordance with the annexation agreement with the City. The agreement stipulates that Zone 2 landscaping costs will not be levied on Bishop Ranch because Sunset Development maintains Bishop Ranch landscaping at its own expense.

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Packet Pg. 112 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER

IV. PLANS AND SPECIFICATIONS FOR IMPROVEMENTS
The description and location of existing and proposed new improvements that are or will be maintained by the District during FY 2022/23 are as follows:

Existing Improvements

1. Zone 1 - Citywide Lighting
Zone 1 improvements consist of various lighting improvements located throughout the City with the exception of the Dougherty Valley area. A listing of street light locations for Zone 1 is on file with the Public Works -Public Services Division.

During Fiscal Years 2011/12 and 2012/13, the City converted high-pressure sodium street lights to a more energy-efficient, light-emitting diode (LED) technology. This conversion was performed in two phases:

Phase 1 converted approximately 600 street lights in the Zone 1 area at a cost of $377,505. This work was possible due to an Energy Efficiency and Conservation Block Grant as a part of the American Recovery and Reinvestment Act of 2009, in the amount of $215,600; PG&E utility rebates in the amount of $63,465; and Zone 1 funding in the amount of $98,440.

Phase 2 converted the remaining approximately 1,000 Zone 1 street lights through funding provided by a General Fund loan and lease agreement with Banc of America Public Capital Corporation. PG&E rebates are being used to repay the General Fund loan and energy savings resulting from the LED conversion are being used to pay the 12-year lease resulting in no net cost to the City for that 12- year period. After the lease period, the City will realize an approximate 50% reduction in costs due to energy savings.

The new technology has not only lowered energy usage and costs, but delivers improved performance and quality of light, resulting in longer product lifespan and has reduced greenhouse gas emissions. In addition, thirty (30) overhead retroreflective signs have been purchased in order to convert illuminated street name signs.

2. Zones 2 through 19 - Citywide Landscaping and Special Zones Zone 2 through 19 improvements are listed in Appendix C. The approximate location of each zone is shown on the Assessment Diagram in Appendix B.

Proposed New Improvements
Proposed new improvements are installed either by the City as capital improvement projects, upgrades paid for through operating budgets, or by developers in accordance with their development conditions of approval. In the latter category, the development Conditions of Approval and the approved Final Map designate those landscaped areas to be maintained by the City. All other landscaped areas remain under private maintenance. In the event that a private

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Packet Pg. 113 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER

Property owner(s)/developer(s) want to transfer landscaped maintenance responsibilities for privately maintained areas adjacent to the public right-of-way to the City, such transfers shall conform to the guidelines in Appendix D.

Proposed Upgrades – Capital Improvement Program (CIPs) of FY 2022/2023 Capital Improvement Program (CIPs) are projects identified as new construction, replacement, and/or renovation of infrastructure within each zone that is over and above annual operating expenses. Additional details regarding the projects are provided in Appendix C and the long term financing of the projects is indicated in the Reserve Study in Appendix G.

Following are the proposed new zone specific CIPs. Amounts shown represent the funding requests for FY 2022/23. The allocations from each zone to the respective CIPs as indicated below are from the current fiscal year. The funds are to be expended on improvements with the next five years except as noted.

CIP 300001 – Citywide Lighting Zone Improvements – Zone 1- $48,000 Work for FY 2022/23 includes traffic signal pole painting for five to ten signalized intersections per year. Street light poles and signalized intersections are scheduled over several years in order to perform work on a predetermined cycle.

CIP 300021 – Citywide Lighting Zone Improvements – Zone 1 - $75,000 Relamping work for FY 2022/23 includes replacement of streetlight components. Replacement will be done on a recurring basis, as needed, and is budgeted to occur over ten years.

CIP 905530 – Iron Horse Trail Overcrossing – Zone 1 - $100,000 It is anticipated that the Iron Horse Trail Bollinger Canyon Road Pedestrian and Bicycle Overcrossing will include substantial safety lighting improvements both on the bridge and on its approaches. Final plans are expected by April 2022 and work is anticipated to be completed by December 2025.

CIP 300002 – Citywide Landscaping Zone Improvements – Zone 2 - $72,000 Work for FY 2022/23 includes removal/replacement of declining trees, mulch installation, landscape and irrigation renovations in various locations.

CIP 300003 – Canyon Lakes Zone Improvements – Zone 3 - $50,000 Work for FY 2022/23 includes removal/replacement of declining trees, irrigation remote control valve replacement, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300004 – Vista San Ramon Zone Improvements – Zone 4 - $14,000 Work for FY 2022/23 includes adding mulch, to the landscape, in various locations.

CIP 300005 – Summerwood Loop Zone Improvements – Zone 5 - $10,000 Work for FY 2022/23 includes landscape and irrigation renovation in various locations. Funding for these improvements will be provided by Zone 5, transfers from Zone 2 to the CIP. It is noted that installation and modifications of signage adjacent to Alcosta Boulevard and within the Zone is not considered as a Zone 5 improvement and will be funded separately. Transfers from Zone 2 for the CIP will be $80,747.

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Packet Pg. 114 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER

CIP 300006 – West Branch Zone Improvements – Zone 6 - $110,000 Work for FY 2022/23 includes maintenance activities related to the Reflection Fountain, for developments of alternatives to the current Step Fountain and/or evaluation of funding alternatives for repair of the fountain in its current configuration.

CIP 300007 – Bent Creek Zone Improvements – Zone 7 - $30,000 Work for FY 2022/23 includes replacement of irrigation remote control valves and roadside turf conversion in various locations.

CIP 300008 – Deerwood Zone Improvements – Zone 8 - $0
There are no new improvement projects scheduled for FY 2022/23.

CIP 300009 – Country View Zone Improvements – Zone 9 - $11,000 Work for FY 2022/23 includes improvements to irrigation controllers and irrigation remote control valves, which is expected to continue over the next three years.

CIP 300010 – Old Ranch Estates Zone Improvements – Zone 10 - $80,000 Work for FY 2022/23 includes landscape and irrigation renovations in various locations, which are expected to continue over the next four years with expenditures of approximately $20,000 per year.

CIP 300011 – Village Parkway Zone Improvements – Zone 11 - $20,000 Work for FY 2022/23 includes replacement of irrigation remote control valves and landscape renovation in various locations with additional work in the next ten years CIP 300012 – El Nido Zone Improvements – Zone 12 - $5000 Work for FY 2022/23 includes improvements to irrigation controllers that are expected to be completed between FY 2022/23 and FY 2023/24.

CIP 300013 – Crown Ridge Zone Improvements – Zone 13 - $13,000 Work for FY 2022/23 includes landscape and irrigation renovations in various locations.

Improvements to the landscaping and irrigation will continue in FY 2023/24 with additional landscaping renovations on a five-year cycle.

CIP 300014 – Four Oaks Zone Improvements – Zone 14 - $0 There are no new improvement projects scheduled for FY 2022/23.

CIP 300015 – Circle E Zone Improvements – Zone 15 - $3,000 Work for FY 2022/23 includes replacement of irrigation remote control valves.

CIP 300016 – Thomas Ranch Zone Improvements – Zone 16 - $0 There are no new improvement projects scheduled for FY 2022/23.

CIP 300017 – Henry Ranch Improvements – Zone 17 - $5,000 Work for FY 2022/23 includes landscape and irrigation renovations in various locations.

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Packet Pg. 115 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Page
CIP 300018 – Old Ranch Summit Zone Improvements – Zone 18 - $0 There are no new improvement projects scheduled for FY 2022/23.

CIP 300019 – Glass House Zone Improvements – Zone 19 - $20,000 Work for FY 2022/23 includes landscape and irrigation renovations.

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Packet Pg. 116 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER

V. DISTRICT FUNDING
The District is funded through two City wide funding sources and special zones as discussed below:

1. Citywide Zone Assessments (Zones 1 and 2)
The assessment is collected on the property tax rolls from certain property owners within the City of San Ramon. It was confirmed by a majority vote through Measure K during the November 1996 election. Measure K provided for a continuation of an assessment of $53 per single family unit per year for Zones 1 & 2 through June 1998, with an increase to $59 per single family unit per year beginning July 1, 1998, and for each year thereafter.

The Citywide assessment of $59 per unit per year allocated $19 to Citywide street lighting and $40 to Citywide landscaping.

In accordance with Proposition 218, the City conducted a mailed ballot election for the Zone 1 and Zone 2 assessment increase. The election approved the assessment for FY 2006/07 at $79 per unit per year and an annual increase based on the Consumer Price Index (CPI) not to exceed 2%. With the $20 increase, these assessments increased proportionately such that the increase to the street lighting assessment was $6 per unit per year, for a total of $25; and the increase to the landscaping assessment was $14 per unit per year, for a total of $54.

Since then, the Zone 1 and 2 maximum assessment rates have been raised by the allowable CPI and are currently at the maximum allowable rates for each Zone as voted by property owners. The February 2022 CPI increase is 5.2%; therefore, the maximum allowable assessment and maximum assessment rate increase is 2% for FY 2022/23.

There are a total of 34 parcels that are assessed only for Citywide street lighting. These are the parcels within the Bishop Ranch area. Bishop Ranch is responsible for maintaining roadway landscaping at its cost in accordance with the annexation agreement with the City.

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Packet Pg. 117 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER

New Developments for FY 2022/23 are detailed below:

In addition to minor new development projects throughout the City, the Landscaping & Lighting District annexed The Preserve (Faria) into Zones 1 and 2 in March of 2018.

Improvements that will be constructed as part of The Preserve and accepted by the City for maintenance, funded by Zones 1 and 2, will consist of new lighting and are described generally in the Faria Preserve Conditions of Approval and on the following Improvement Plans, as accepted by the City:
□ Subdivision 9342, The Preserve – Purdue Road, by Gates & Associates □ Subdivision 9342, Faria Preserve – Faria Preserve Parkway, Phase 1, by Gates & Associates
□ Subdivision 9342, Faria Preserve – Faria Preserve Parkway, Phase 2, by Gates & Associates
□ Mainline Extension, Subdivision 9342 – Public Street Lighting, Giacalone Design Services, Inc.

These plans indicate the installation of 40 new streetlights, associated poles, and improvements.

The number of new units that will be constructed during this Fiscal Year and will become assessable has not yet been determined. In addition, as of the time of preparation of this Report, none of the improvements have been accepted by the City. However, it is anticipated that some improvements will be accepted during FY 2022/23. In order to develop a budget and forecast, the Engineer’s Report includes 79 new units for FY 2022/23 in Zones 1 and 2.

2. Special Zone Assessments (Zones 3 - 19)
The special zone assessments are also collected on the property tax rolls from property owners within each special zone. The funds for each special zone can only be used for the purpose of maintaining or improving the zone from which they are collected. In addition, any funds that are not used in any given year must be carried over to the next year.

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Packet Pg. 118 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER

VI. ASSESSMENT RATES
FY 2022/23 Maximum Assessment Rates - Zones 1, 2, 18, and 19 Each zone has a maximum allowed assessment rate. Each year the City may increase or decrease the actual assessment for each zone up to the maximum allowed rate for that zone. The City may choose to assess at less than the maximum rate. Four of the zones in Landscaping & Lighting District No. 1984-1 (Zones 1, 2, 18, and 19) have maximum assessment rates that property owners have approved to increase up to 2% each year for changes in the CPI. The February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers is used.

The February 2022 CPI shows an increase of 5.2% compared to the 1.6% increase over the February 2021 CPI. Therefore, the maximum assessment rates for Zones 1, 2, and 19 have been increased by 2% which was approved by property owners through the ballot process in 2006. There are no maximum assessment rate increases or decreases recommended for Zone 18 in FY 2022/23.

FY 2022/23 Assessments – All Zones
Zones 1 and 2 – Citywide Lighting and Citywide Landscaping • Based on the February 2022 CPI increase noted above, the FY 2022/23 assessment caps for Zones 1 and 2 have been increased by the 2% maximum approved by property owners, or $2.10 per unit per year in total. Due to projected expenses for Zone 1, the assessment to be levied will not be increase and will remain at $30.23 for FY 2022/23. Zone 2 will be increased by $1.44, raising the assessment to be levied to $73.25 for FY 2022/23. The total combined assessment to be levied of $103.48annually.

Zone 3 – Canyon Lakes
• Due to the large reduction in operating costs as a result of the fountain replacement project, the Canyon Lakes has accumulated a large reserve that is greater than what is needed for the anticipated operating expenses and foreseeable capital improvement projects. Therefore, the zone will not be assessed this year.

Assessments are anticipated to resume in FY 2024/25.

Zone 8 – Deerwood
• The assessment for Deerwood has been increased from $100 to $115 annually; an increase of $15 per unit (maximum assessment rate for Deerwood is $115). This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and to cover the cost of bringing forward landscape renovation projects.

Zone 9 – Country View
• Due to the accumulation of a substantial reserve, the assessment for Country View has been decreased from $100 to $50 annually for the next year; a decrease of $50 per unit (maximum assessment rate for Country View is $100). This decrease is

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Packet Pg. 119 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER

being implemented while ensuring reserve fund balance is maintained to an appropriate level the assessment is anticipated to be increased back to $90 in FY 2024/25 in anticipated of increased maintenance costs.

Zone 10 – Old Ranch Estates
• The assessment for Old Ranch Estates has been decreased from $320 to $300 annually due to a current large reserve; a decrease of $20 per unit (maximum assessment rate for Old Ranch Estates is $380). This decrease is being implemented while ensuring reserve fund balance is maintained at an appropriate level.

Zone 15 – Circle E
• The assessment for Circle has been decreased from $250 to $200 annually due to a current large reserve; a decrease of $50 per unit (maximum assessment rate for Circle E is $300). This decrease is being implemented while ensuring reserve fund balance is maintained at an appropriate level.

Zone 18 – Old Ranch Summit
• The assessment for Old Ranch Summit has been decreased from $500 to $250 annually due to a current large reserve; a decrease of $250 per unit (maximum assessment rate for Old Ranch Summit is $1858). This decrease is being implemented while ensuring reserve fund balance is maintained at an appropriate level. Old Ranch Summit has a large assessment cap which allows flexibility in planning for improvements.

Zone 19 – Glass House
• The maximum assessment for Glass House has been increased by the 2% maximum to $15,188 annually or $298 per unit per year. Due to projected expenses and adequate budget reserve, the assessment has been decreased from $14,656 to $14,000 for FY 2022/23.

There are no assessment increases or decreases for Special Zones 1, 4, 5, 6, 7, 11 through 14, 16, and 17, for FY 2022/23.

VII. ASSESSMENTMETHODOLOGY
Assessments are allocated in accordance with the Benefit Methodology included in Appendix B and the following Assessment Methodology. Within the zones, the assessment is determined by the use of the land, the size of the parcel, and the intensity of use of the parcel. Land use is classified as either (1) residential, (2) industrial, or (3) commercial and institutional. Within these use classifications an estimate of benefit is derived by considering the amount of lighting provided, the number of pedestrians generated by the land use, and the enhancement of the security and beauty of the property. The benefits of a single family home provide the base for "unit" (proportion) calculations. In other words, a single family home's unit factor is one (1.0).

The unit factor for other land uses is proportional to the benefit each parcel receives relative to a single family home. Uses that involve more people have higher unit factors, uses that have less frontage have lower unit factors. For example, a condominium's unit factor is 0.75 (because there

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Packet Pg. 120 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER

is less street frontage), while commercial property unit factors range from 4 to 36 (because more people use the property and benefit from the improvements). See Appendix E for the full table of street Landscaping & Lighting unit factors.

Once costs are determined, and each parcel's factors are determined, each zone's costs are divided by the total of that zone's factors to determine the cost per factor. Each parcel's factor is then multiplied by the appropriate zone's factor cost(s) to determine that parcel’s FY 2022/23 assessment.

Special Zone 5 (Summerwood Loop) Assessment Methodology Improvements
See Appendix C for a description of the improvements in Zone 5 Estimated Costs
The estimated costs for maintaining the improvements within Zone 5 and for current and upcoming capital improvements are summarized in the Special Zone 5 Costs Benefit Distribution and Assessment Table given below. The reserves and long-term financing of the zone are summarized Reserve Fund Study, Table 2, attached.

Special and General Benefit
Special benefit has been determined by breaking the landscaped areas into subareas and estimating the special benefit derived to residents in Zone 5 for each subarea and determining the total general and special benefit as a weighted total of each subarea. Benefits include aesthetic benefits, security and safety benefit, landscaped buffers to traffic, shade from nearby trees and benefits to pedestrians and motorists from landscaping and trash removal adjacent to the walking path and travel ways.

These benefits are shared to varying degrees by residents outside of Zone 5 depending on the location of the landscaping improvement relative to residential units outside of the zone, arterial roadways (Alcosta Boulevard) and the Iron Horse Trail. That portion of the benefit attributable to special benefit is considered general benefit or the maintenance responsibility of the Citywide Zone 2.

Arterial
For locations adjacent to Alcosta Boulevard the majority of the benefit is assumed to be obtained by those residents closest to the improvement and therefore pass it more frequently, and derive benefits from its appearance and buffering effect from the arterial traffic. However, substantial benefit is attributable to passing users of the arterial road. For this reason, the benefit is split to 70% special benefit and 30% benefit attributable to general benefit or the Citywide Zone 2.

Interior
For all other areas the general benefit can be determined based on:
1) The proximity (location) of the landscaped improvements to homes within Zone 5 relative to its proximity areas outside of Zone 5.

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Packet Pg. 121 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER

2) The amount of pedestrian traffic from outside of Zone 5 compared to that within Zone 5 that will pass by or use the landscaped areas.
3) The amount of vehicle traffic from outside of Zone 5 compared to that within Zone 5 that will pass by the landscaped areas.

For each subarea it is assumed that the value of the location relative to its proximity to dwelling units within Zone 5 is worth 50 benefit points. The value to pedestrians is worth up to 25 benefit points and the value to motorists is worth up to 25 benefit points. The cumulative general benefit is calculated based on the general benefit for each subarea and the relative size of the landscaping within each subarea relative to the total.

The apportionment of benefit from location is based on the relative proximity of the landscaped improvement to assessed dwelling units relative to property that is outside of Zone 5, such that if a landscaped area is on average 10 feet from a home and 90 feet from the edge of the Zone then 10% of the benefit would be attributable to general benefit.

The apportionment of benefit due to pedestrian traffic depends on the area. For areas adjacent Fallview Street the pedestrian traffic is assumed to be approximately proportionate to the number of units within Zone 5 versus those in the adjacent apartment complex. That ratio is 416:421 (apartments: Zone 5 assessment units) or approximately 50 percent. Areas adjacent to Summerwood Loop are on the opposite side of the road from the apartments. It is therefore assumed that residents within Zone 5 will use the path more often as a route of travel as those outside of Zone 5. Some residents will also use the path from outside the zone including residents using it as a safe route to school. For areas adjacent to the Iron Horse Trail it is also anticipated that the majority of the pedestrians using the path will be from within Zone 5 but with significant users from the apartment area and other users from outside the Zone including students going to school. The general benefit points can therefore be determined using a ratio of 33 percent for both areas.

The apportionment of benefit points to motorists was established by assuming the great majority of traffic on minor streets is associated with Zone 5 dwelling units as opposed to passing traffic or traffic associated with the apartments. However, some traffic is due to drop-offs for school purposes and other reasons. Therefore, 10 percent of the benefit is assumed to be general benefit along Fallview Street and near the Iron Horse Trail. For areas adjacent to Summerwood Loop the general benefit is taken as 50 percent to account for traffic from the apartments as well as other non-local traffic and drop offs for school.

The overall distribution of benefit points for the subareas in Zone 5 is summarized below. The total general and special benefit was calculated by totaling the benefit in each area and weighting by the size of the landscaped subareas. The subareas belonging to the HOA are not included in the maintenance. Any landscaped areas along Springfield Drive will not be maintained with Zone 5 funds and for the purposes of calculating general benefit are assumed to be 100 percent general benefit. The capital costs listed below are from Zone 5 and do not included capital costs to be paid for from non-zone funds.

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Packet Pg. 122 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER

Special Zone 5
General Benefit Points per Category for each Subarea
Benefit
Category
Total Benefit
Points
Summerwood
Loop
Fallview Street Near Iron Horse
Trail
Location 50 11 (22%) 0 22 (44%)
Pedestrian 25 8.25 (33%) 12.5 (50%) 8.25 (33%)
Motorist 25 12.5 (50%) 2.5 (10%) 2.5 (10%)
$ 61,271
minus indirect costs $ (5,946)
$ 10,000
Total Cost $ 65,325
129901.361 ft^2
$ 0.503
SubArea
Landscaped
Area (ft^2)
General
Benefit or
Citywide (%)
Special
Benefit (%)
General
Benefit Cost
Special
Benefit Cost
1 10391 0.3 0.7 $ 1,568 $ 3,658
2 49867 0.3175 0.6825 7,962 $ $ 17,115
3 HOA NA NA NA NA
4 5225 1 0 $ 2,628 $ -
5 18286 0.15 0.85 1,379 $ $ 7,816
6 46133 0.3275 0.6725 7,598 $ $ 15,602
Total 129901 32.35% 67.65% 21,134 $ $ 44,191
22-23 Capital Costs
Operating and Capital Costs
22-23 Operating Cost
Total Landscaped Area
Cost per Square foot
Consultants $ -
Tax Roll Fee $ -
Overhead and Administration $ 5,946.00
Administration Staffing $ -
Total $ 5,946.00
Administration Cost

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Packet Pg. 123 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER

The overall distribution of special and general benefit/Zone 2 responsibility is 67.65% special benefit and 32.35% general benefit. The distribution of special benefit and general benefit/Zone 2 responsibility, is indicated on Special Zone 5 Costs, Benefit Distribution and Assessment table above.

Method of Assessment
The assessment spread shall be the same as that used for the entirety of the district as indicated in the Engineer’s Report.

Assessment to be Levied
The assessment to be levied for Zone 5 Special Zone per assessment unit is based on:
1) The maintenance and capital costs as distributed between special and general benefit/Zone 2 responsibility.
2) The administrative costs for the zone.
3) The number of assessment units in the zone.
4) Maintenance of reserves necessary for cash flow and capital improvement projects.

There are 421 assessment units within the zone.

The maximum allowable assessment is $160 per assessment unit.

The assessment to be levied for Fiscal Year 2021-2022 is $97.00 per assessment unit.

Special Zone 19 (Glass House) Assessment Methodology
The assessment methodology for Special Zone 19 is different from that of the other 18 zones.

Zone 19 is comprised of three (3) parcels totaling 30.734 acres located in the southwest portion of the City on San Ramon Valley Boulevard. The three (3) property owners consist of City of San Ramon (City), First Baptist Church of Dublin-San Ramon (Church), and American Baptist Homes of the West (Valley Vista). Like other Special Zones within the City’s Landscaping & Lighting District, this Zone is financially responsible for the maintenance and operation of improvements in the immediate vicinity. These public improvements generally include a parking lot, driveway, handicap ramp, and associated landscaping and lighting that were constructed by Valley Vista as a part of their Conditions of Approval, and service the three (3) parcels.

The total operation, maintenance and servicing costs for the driveway maintenance, parking area maintenance, handicap ramp maintenance, landscaping maintenance and lighting operation are $ 65,325.00
$ (21,134)
$ 5,946.00
$ 50,136.70
$ 9,300.00
$ 40,836.70
421
$ 97.00
Net Assessible to be Assessed
Number of Benefit Units
Assessment to be Levied per Unit
Assessment Analysis
Total Costs (Operating + Capital, No Admin)
Less General Benefit or Citywide
Plus Admin
Total Assessable Cost
Less Reserve Applied to current year

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apportioned in accordance with a methodology that is consistent with standard assessment engineering practices.

In order to determine an equitable allocation to each parcel, the improvements listed above have been broken down into discrete maintenance components and a benefit spread methodology has been created for each.

DrivewayMaintenance
There is a 7,610 square foot driveway that accesses off of San Ramon Valley Boulevard and services each of the three (3) properties. The driveway maintenance cost is estimated to be $3,130.66 annually (in 2009 dollars) and includes sidewalks, storm drains, lighting, street sweeping and signage. The standard method used to allocate the driveway maintenance costs to the three (3) benefiting parcels was based upon the vehicle traffic received by each property.

Projected traffic was estimated based upon the total number of parking spaces allocated to each parcel. There are a total of 121 parking spaces allocated to the three (3) parcels (20 for the City, 39 for the Church and 62 for Valley Vista). Therefore, the $3,130.66 will be allocated as $517.46 (16.53%) to the City, $1,009.06 (32.23%) to the Church and $1,604.14 (51.24%) to Valley Vista.

Parking Lot Maintenance
As a Condition of Approval for Valley Vista, they built a 17-stall parking area that services two (2) of the three (3) properties (City and Church parcels). The Valley Vista parcel does not use the parking lot. The parking lot has restricted usage of 14 hours each day between the hours of 6:00 a.m. and 10:00 p.m. This parking lot is used for overflow parking from the City parcel and the Church parcel. The Church parcel has a restricted easement that allows them to use the parking lot for 4 hours each Sunday. The parking lot maintenance is $3,903 annually (in 2009 dollars) and includes: pavement maintenance, parking stall marking, sweeping, storm drains, and sidewalks. The standard method used to allocate the parking lot maintenance to the two (2) benefitting parcels was based upon the total number of hours used by each property owner. It is estimated there are 112 total parking hours (16 hours’/day x 7 days). It is assumed that the City will use the parking lot 108 hours per week and the Church will use the parking lot 4 hours per week. Valley Vista will not use the parking lot. Therefore, the $3,903 is allocated as $3,763.60 (96.43%) to the City, $139.39 (3.57%) to the Church and $0 to Valley Vista.

Handicap Ramp
A bus stop was constructed along San Ramon Valley Boulevard adjacent and accessible to the three (3) properties. A handicap ramp was not required to access the properties, but was built by Valley Vista to enhance access to their property. The handicap ramp is approximately 1,400 square feet and maintenance is estimated to be $3,542.75 annually (in 2009 dollars). The maintenance of the handicap ramp only includes surface improvements such as the concrete, handrails, lighting, and storm drains (it does not include any subsurface improvements). Since the handicap ramp was built to enhance the Valley Vista property, 100% of the maintenance is the responsibility of Valley Vista.

Landscape Maintenance
Approximately 5,800 square feet of landscaping improvements were installed adjacent to the parking area. The landscaping improvement maintenance requirements include: tree maintenance and replacement, shrub groundcover and replacement, irrigation, utilities (such as water and electricity), and the replacement of irrigation controllers. The annual maintenance cost is

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approximately $2,711 (in 2009 dollars). It has been agreed upon by the three (3) property owners that the total cost of maintaining the landscaping will be 100% allocated to the City parcel.

In summary, the total costs of the maintenance represented above are $13,811 annually (in 2009 dollars). Based upon the above calculations, the City is responsible for approximately 52.7%, the Church is responsible for approximately 8.6% and Valley Vista is responsible for approximately 38.7%.

It should be noted that, prior to the formation of Zone 19, the three parcel owners were responsible for paying the Zone 1 and Zone 2 assessments. Each parcel owner will continue to pay those assessments in addition to the Zone 19 assessment.

Assessment Range
The per unit ranges for all zones are determined by estimating the costs for the current year at the time the range is established and dividing the costs by the number of unit factors estimated for that year. This per unit cost becomes the bottom of the range. The top of the range is determined by estimating the costs at the end of a five-year period and dividing that number by the number of expected unit factors at that time.

VIII. REVENUES AND EXPENDITURES
Charts in Appendix F provide a summary of the proposed zone budgets for FY 2022/23, FY 2021/22 projected year end revenues and expenditures, FY 2021/22 adopted budget, and the actual FY 2020/21 Landscaping & Lighting District revenues and expenditures. The total FY 2022/23 proposed budget for the Landscaping & Lighting District is $3,470,803. The distribution of costs between assessable properties is determined by the Assessment Methodology described in Section VII of this Report.

IX. ASSESSMENT ROLL
The following is a summary of information included in the Assessment Roll that because of its bulk is filed separately with the City Clerk. According to the Landscaping and Lighting Act, the information must include a listing of all parcels of land within the assessment district. Each parcel must be listed by its distinctive designation, a description of the parcel, and the proposed assessment on the parcel in proportion to the estimated benefit it receives from the improvement.

This is done in the following format:

Property Description PropertyDescription FY 2022/23
(Assessor's Parcel #) (Assessor's Description) Assessment Total Assessment: $3,470,803
The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

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APPENDIX A
RESOLUTION NO. 2022-038

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

DESCRIBING NEW IMPROVEMENTS AND ORDERING THE DISTRICT ENGINEER

TO PREPARE AND FILE THE LANDSCAPING & LIGHTING DISTRICT NO. 1984-1ENGINEER'S REPORT FOR FY 2022/23
WHEREAS, Section 22622 of the Streets and Highways Code requires that the City Council order the preparation of an Engineer's Report prior to initiating proceedings to set the annual levy of assessments for any Assessment District created under the Landscaping and Lighting Act of 1972.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon does hereby order the District Engineer to prepare and file the Landscaping & Lighting DistrictNo. 1984-1Engineer'sReportforFiscalYear2022/23.

PASSED, APPROVED AND ADOPTED at the meeting of March 22, 2022 by the following votes:

AYES: Cm. Armstrong, Perkins, Verose, Zafar, and Mayor Hudson NOES:

ABSENT:

ABSTAIN:

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APPENDIX C

PLANS AND SPECIFICATIONS FOR IMPROVEMENTS
Details of the street lights and landscaping improvements within the District and locations of these improvements are outlined in the final maps, subdivision improvement plans, capital improvement plans, and as follows:

Zone 1 – Citywide Lighting
A list of street light locations for Zone 1 is on file with the Public Works Department, Public Services Division. They are located throughout the City with the exception of Dougherty Valley.

Zone 2 – Citywide Landscaping
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes tree, shrubs, groundcover, turf, irrigation, and decorative lighting. These areas exclude Bishop Ranch and Dougherty Valley.

Zone 3 – Canyon Lakes
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includestrees, shrubs, groundcover, irrigation, and one decorative wall with decorative lighting.

Zone 4 – Vista San Ramon
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 5 – Summerwood Loop
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, and irrigation.

Zone 6 – West Branch
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, two decorative fountains, three gazebos, decorative lighting, pathways, jogging trails, exterior soundwall maintenance, and open space.

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Zone 7 – Bent Creek
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, pathways, and a creek.

Zone 8 - Deerwood
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a retaining wall, an entrance sign, and decorative lighting.

Zone 9 – Country View
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 10 – Old Ranch Estates
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, entrance sign, irrigation, decorative lighting, and open space.

Zone 11 – Village Parkway
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 12 – El Nido
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, detention basin, fencing, maintenance road, and creeks.

Zone 13 – Crown Ridge
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a detention basin, and a maintenance road.

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Zone 14 – Four Oaks
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a detention basin, fencing, and maintenance road.

Zone 15 – Circle E
Referto the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and a detention basin.

Zone 16 – Thomas Ranch
Referto the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover and irrigation.

Zone 17 – Henry Ranch
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and a Vortech water control facility.

Zone 18 – Old Ranch Summit
Referto the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and detention basins.

Zone 19 – Glass House
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a driveway, parking area, and handicap ramp.

Additional details are provided on the attached capital improvement program project description sheets.

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Capital Improvement Program 2022/23 - 2026/27
No Pr # Project Name Prior Yrs 2022-23 2023-24 2024-25 2025-26 2026-27 Total 5Yr Beyond 5yr Total Project 1 300007 Bent Creek Zone Improvements - Zone 7 $167,500 $30,000 $35,500 $10,000 $0 $5,000 $80,500 $100,000 $348,000 905530 Bollinger Canyon Rd. / Iron Horse Trail
Bicycle Pedestrian Overcrossing
2 $400,000 $100,000 $0 $0 $0 $0 $100,000 $0 $500,000
300003 Canyon Lakes Zone Improvements - Zone
3 3 $140,000 $50,000 $55,000 $30,000 $0 $15,000 $150,000 $0 $290,000 4 935404 Centralized Irrigation System Upgrade $349,246 $0 $0 $0 $0 $0 $0 $0 $349,246 5 300015 Circle E Zone Improvements - Zone 15 $60,000 $3,000 $0 $0 $0 $0 $3,000 $52,000 $115,000 300002 Citywide Landscaping Zone
Improvements - Zone 2
6 $258,000 $72,000 $82,000 $72,000 $97,000 $72,000 $395,000 $300,000 $953,000 300001 Citywide Lighting Zone Improvements -
Zone 1
7 $90,000 $48,000 $48,000 $48,000 $48,000 $48,000 $240,000 $1,000,000 $1,330,000 300021 Citywide Lighting Zone Street Lights
Improvements - Zone 1
8 $100,000 $75,000 $50,000 $50,000 $50,000 $0 $225,000 $150,000 $475,000 9 300009 Country View Zone Improvements - Zone 9 $0 $11,000 $0 $0 $0 $0 $11,000 $50,000 $61,000 300013 Crown Ridge Zone Improvements - Zone
13 10 $60,000 $13,000 $8,000 $3,000 $3,000 $3,000 $30,000 $40,000 $130,000 11 300008 Deerwood Zone Improvements - Zone 8 $87,411 $0 $0 $0 $0 $0 $0 $0 $87,411 12 300012 El Nido Zone Improvements - Zone 12 $4,877 $5,000 $0 $2,000 $0 $0 $7,000 $8,000 $19,877 13 955478 Fountain Repairs and Replacement $772,606 $0 $0 $0 $0 $0 $0 $0 $772,606 14 300014 Four Oaks Zone Improvements - Zone 14 $5,245 $0 $0 $0 $0 $0 $0 $0 $5,245 300019 Glass House Zone Improvements - Zone
19 15 $15,000 $20,000 $0 $0 $0 $9,000 $29,000 $9,000 $53,000 300017 Henry Ranch Zone Improvements - Zone
17 16 $0 $5,000 $0 $0 $6,000 $0 $11,000 $0 $11,000
17 955516 Irrigation Booster Pump Installation $23,982 $0 $0 $0 $0 $0 $0 $0 $23,982 300010 Old Ranch Estates Zone Improvements -
Zone 10
18 $75,000 $80,000 $0 $0 $0 $0 $80,000 $0 $155,000
300018 Old Ranch Summit Zone Improvements -
Zone 18
19 $195,000 $0 $15,000 $30,000 $0 $0 $45,000 $25,000 $265,000 20 935488 Street Landscape Planting Renovation $514,476 $0 $0 $0 $0 $0 $0 $0 $514,476 300005 Summerwood Loop Zone Improvements -
Zone 5
21 $45,209 $10,000 $3,000 $0 $0 $15,000 $28,000 $469,645 $542,854 300016 Thomas Ranch Zone Improvements - Zone
16 22 $0 $0 $1,000 $0 $0 $0 $1,000 $15,000 $16,000
300011 Village Parkway Zone Improvements -
Zone 11
23 $53,400 $20,000 $2,000 $2,000 $2,000 $2,000 $28,000 $6,700 $88,100

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Capital Improvement Program 2022/23 - 2026/27
No Pr # Project Name Prior Yrs 2022-23 2023-24 2024-25 2025-26 2026-27 Total 5Yr Beyond 5yr Total Project 300004 Vista San Ramon Zone Improvements -
Zone 4
24 $10,076 $14,000 $0 $0 $0 $0 $14,000 $40,000 $64,07625 300006 West Branch Zone Improvements - Zone 6 $64,920 $110,000 $13,000 $88,400 $279,300 $33,400 $524,100 $490,000 $1,079,020 Totals $3,491,948 $666,000 $312,500 $335,400 $485,300 $202,400 $2,001,600 $2,755,345 $8,248,893

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PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300001
Citywide Lighting Zone Improvements - Zone 1
The Engineer's Report adopted by City Council approved the creation of project funded by the Citywide Lighting Fund.

Project Mgr:

Estimated Total Cost $1,330,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Fitzpatrick

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2022/23 continue the traffic signal pole painting of select signalized intersections each year. This work is scheduled annually in order to perform work to each signalized intersection on a predetermined cycle. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 1
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer's Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 1.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 90,000 48,000 48,000 48,000 48,000 48,000 1,000,000 1,330,000 Totals 90,000 48,000 48,000 48,000 48,000 48,000 1,000,000 1,330,000 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 90,000 48,000 48,000 48,000 48,000 48,000 1,000,000 1,330,000 Totals 90,000 48,000 48,000 48,000 48,000 48,000 1,000,000 1,330,000 CIP 2022-23 Page 1 CIP#: 300001

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PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300002
Citywide Landscaping Zone Improvements - Zone 2
The Engineer’s Report adopted by City Council approved the creation of project funded by the Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $953,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2022/23, continue the removal/replacement of declining trees, and landscape and irrigation renovations in various locations within the zone. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 2
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 2.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 258,000 72,000 82,000 72,000 97,000 72,000 300,000 953,000 Totals 258,000 72,000 82,000 72,000 97,000 72,000 300,000 953,000 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 258,000 72,000 82,000 72,000 97,000 72,000 300,000 953,000 Totals 258,000 72,000 82,000 72,000 97,000 72,000 300,000 953,000 CIP 2022-23 Page 2 CIP#: 300002

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PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300003
Canyon Lakes Zone Improvements - Zone 3
The Engineer’s Report adopted by City Council approved the creation of project funded by the Canyon Lakes Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $290,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2022/23, continue the removal/replacement of declining trees, remote control valves and various landscape and irrigation renovations. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 3
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 3.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 140,000 50,000 55,000 30,000 0 15,000 0 290,000 Totals 140,000 50,000 55,000 30,000 0 15,000 0 290,000
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 140,000 50,000 55,000 30,000 0 15,000 0 290,000 Totals 140,000 50,000 55,000 30,000 0 15,000 0 290,000
CIP 2022-23 Page 3 CIP#: 300003

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PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300004
Vista San Ramon Zone Improvements - Zone 4
The Engineer's Report adopted by City Council approved the creation of project funded by the Vista San Ramon Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $64,076 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2020/21 work included removal/replacement of declining trees. FY 2022/23, continue with installation of mulch and landscaping. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 4
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 4.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 10,076 14,000 0 0 0 0 40,000 64,076
Totals 10,076 14,000 0 0 0 0 40,000 64,076
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 10,076 14,000 0 0 0 0 40,000 64,076
Totals 10,076 14,000 0 0 0 0 40,000 64,076
CIP 2022-23 Page 4 CIP#: 300004

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PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300005
Summerwood Loop Zone Improvements - Zone 5
The Engineer's Report adopted by City Council approved the creation of project funded by the Summerwood Loop Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $542,854 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2020/21, completed landscape and irrigation renovation along the pathway adjacent to Iron Horse Trail as well as minor repairs to asphalt pathway throughout the zone. FY 2022/23 continue with landscape and irrigation renovations. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 5
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 5.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 45,209 10,000 3,000 0 0 15,000 469,645 542,854 Totals 45,209 10,000 3,000 0 0 15,000 469,645 542,854
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 45,209 10,000 3,000 0 0 15,000 469,645 542,854 Totals 45,209 10,000 3,000 0 0 15,000 469,645 542,854
CIP 2022-23 Page 5 CIP#: 300005

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PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300006
West Branch Zone Improvements - Zone 6
The Engineer's Report adopted by City Council approved the creation of project funded by the West Branch Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $1,079,020 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2021/22, completed Fountain repairs at Reflection Fountain. FY 2022/23, continue landscape renovation in various locations and Fountain diplay pumps and motors replacment/repairs. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 6
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 6.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 64,920 110,000 13,000 88,400 279,300 33,400 490,000 1,079,020 Totals 64,920 110,000 13,000 88,400 279,300 33,400 490,000 1,079,020 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 64,920 110,000 13,000 88,400 279,300 33,400 490,000 1,079,020 Totals 64,920 110,000 13,000 88,400 279,300 33,400 490,000 1,079,020 CIP 2022-23 Page 6 CIP#: 300006

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PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300007
Bent Creek Zone Improvements - Zone 7
The Engineer's Report adopted by City Council approved the creation of project funded by the Bent Creek Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $348,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2022/23 continue landscape renovation and remote control valve replacement in various locations in zone. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 7
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 7.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 167,500 30,000 35,500 10,000 0 5,000 100,000 348,000 Totals 167,500 30,000 35,500 10,000 0 5,000 100,000 348,000 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 167,500 30,000 35,500 10,000 0 5,000 100,000 348,000 Totals 167,500 30,000 35,500 10,000 0 5,000 100,000 348,000 CIP 2022-23 Page 7 CIP#: 300007

9.1.a
Packet Pg. 140 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300008
Deerwood Zone Improvements - Zone 8
The Engineer's Report adopted by City Council approved the creation of project funded by the Deerwood Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $87,411 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. There are no improvements scheduled in FY 2022/23.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 8
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 8.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 87,411 0 0 0 0 0 0 87,411
Totals 87,411 0 0 0 0 0 0 87,411
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 87,411 0 0 0 0 0 0 87,411
Totals 87,411 0 0 0 0 0 0 87,411
CIP 2022-23 Page 8 CIP#: 300008

9.1.a
Packet Pg. 141 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300009
Country View Zone Improvements - Zone 9
The Engineer's Report adopted by City Council approved the creation of project funded by the Country View Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $61,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2022/23 continue landscape renovation including irrigation controllers and remote control valve replacement in various locations in zone. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled. Some work in future years will be incorporated into the Crow Canyon Widening Projects (CIPs 905328 and 905327).

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 9
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 9.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 0 11,0000000 50,000 61,000
Totals 0 11,0000000 50,000 61,000
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 0 11,0000000 50,000 61,000
Totals 0 11,0000000 50,000 61,000
CIP 2022-23 Page 9 CIP#: 300009

9.1.a
Packet Pg. 142 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300010
Old Ranch Estates Zone Improvements - Zone 10
The Engineer's Report adopted by City Council approved the creation of project funded by the Old Ranch Estates Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $155,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2022/23 and the next 3 years will include continued landscape renovation and irrigation repairs in various locations.

See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 10
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 10.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 75,000 80,000 0 0 0 0 0 155,000
Totals 75,000 80,000 0 0 0 0 0 155,000
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 75,000 80,000 0 0 0 0 0 155,000
Totals 75,000 80,000 0 0 0 0 0 155,000
CIP 2022-23 Page 10 CIP#: 300010

9.1.a
Packet Pg. 143 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300011
Village Parkway Zone Improvements - Zone 11
The Engineer's Report adopted by City Council approved the creation of project funded by the Village Parkway Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $88,100 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2022/23 continue landscape renovation and remote control valves replacement. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 11
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 11.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 53,400 20,000 2,000 2,000 2,000 2,000 6,700 88,100 Totals 53,400 20,000 2,000 2,000 2,000 2,000 6,700 88,100 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 53,400 20,000 2,000 2,000 2,000 2,000 6,700 88,100 Totals 53,400 20,000 2,000 2,000 2,000 2,000 6,700 88,100 CIP 2022-23 Page 11 CIP#: 300011

9.1.a
Packet Pg. 144 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300012
El Nido Zone Improvements - Zone 12
The Engineer's Report adopted by City Council approved the creation of project funded by the El Nido Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $19,877 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. City council authorized Mid-Year appropriation of $5,000 for tree repair and replacement on March 9, 2021 and completed the work by June 2021. FY 2022/23 continue landscape renovation and irrigation controller replacement in various locations in zone. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 12
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 12.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 4,877 5,000 0 2,000 0 0 8,000 19,877
Totals 4,877 5,000 0 2,000 0 0 8,000 19,877
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 4,877 5,000 0 2,000 0 0 8,000 19,877
Totals 4,877 5,000 0 2,000 0 0 8,000 19,877
CIP 2022-23 Page 12 CIP#: 300012

9.1.a
Packet Pg. 145 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300013
Crown Ridge Zone Improvements - Zone 13
The Engineer's Report adopted by City Council approved the creation of project funded by the Crown Ridge Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $130,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2021/22, completed irrigation cabinets upgrade and controllers and landscape renovation along Westside Drive. FY 2022/23 continue irrigation and landscape renovations throughout the zone. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 13
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 13.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 60,000 13,000 8,000 3,000 3,000 3,000 40,000 130,000 Totals 60,000 13,000 8,000 3,000 3,000 3,000 40,000 130,000 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 60,000 13,000 8,000 3,000 3,000 3,000 40,000 130,000 Totals 60,000 13,000 8,000 3,000 3,000 3,000 40,000 130,000 CIP 2022-23 Page 13 CIP#: 300013

9.1.a
Packet Pg. 146 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300014
Four Oaks Zone Improvements - Zone 14
The Engineer's Report adopted by City Council approved the creation of project funded by the Four Oaks Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $5,245 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2019/20 completed removal and replacement of declining trees and landscaping. There are no improvements scheduled for FY 2022/23.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 14
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 14.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 5,245 0 0 0 0 0 0 5,245
Totals 5,245 0 0 0 0 0 0 5,245
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 5,245 0 0 0 0 0 0 5,245
Totals 5,245 0 0 0 0 0 0 5,245
CIP 2022-23 Page 14 CIP#: 300014

9.1.a
Packet Pg. 147 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300015
Circle E Zone Improvements - Zone 15
The Engineer's Report adopted by City Council approved the creation of project funded by the Circle E Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $115,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2019/20 completed landscape renovation along slope area and repairs to access roads and trails. FY 2022/23, continue replacement of remote control valves. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 15
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 15.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 60,000 3,000 0 0 0 0 52,000 115,000
Totals 60,000 3,000 0 0 0 0 52,000 115,000
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 60,000 3,000 0 0 0 0 52,000 115,000
Totals 60,000 3,000 0 0 0 0 52,000 115,000
CIP 2022-23 Page 15 CIP#: 300015

9.1.a
Packet Pg. 148 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300016
Thomas Ranch Zone Improvements - Zone 16
The Engineer's Report adopted by City Council approved the creation of project funded by the Thomas Ranch Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $16,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. There are no improvements scheduled for FY 2022/23.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 16
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 16.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 0 0 1,000 0 0 0 15,000 16,000
Totals 0 0 1,000 0 0 0 15,000 16,000
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 0 0 1,000 0 0 0 15,000 16,000
Totals 0 0 1,000 0 0 0 15,000 16,000
CIP 2022-23 Page 16 CIP#: 300016

9.1.a
Packet Pg. 149 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300017
Henry Ranch Zone Improvements - Zone 17
The Engineer's Report adopted by City Council approved the creation of project funded by the Henry Ranch Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $11,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2022/23, landscape renovation in arterials within the zone. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 17
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 17.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 0 5,000 0 06,0000 0 11,000
Totals 0 5,000 0 06,0000 0 11,000
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 0 5,000 0 06,0000 0 11,000
Totals 0 5,000 0 06,0000 0 11,000
CIP 2022-23 Page 17 CIP#: 300017

9.1.a
Packet Pg. 150 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300018
Old Ranch Summit Zone Improvements - Zone 18
The Engineer's Report adopted by City Council approved the creation of project funded by the Old Ranch Summit Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $265,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2019/20 completed replacement of remote controller valves and landscape renovation. FY 2021/22, continue landscape renovation and repairs and clean-up to detention basins in zone. There are no improvements scheduled for FY 2022/23.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 18
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 18.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 195,000 0 15,000 30,000 0 0 25,000 265,000
Totals 195,000 0 15,000 30,000 0 0 25,000 265,000
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 195,000 0 15,000 30,000 0 0 25,000 265,000 Totals 195,000 0 15,000 30,000 0 0 25,000 265,000
CIP 2022-23 Page 18 CIP#: 300018

9.1.a
Packet Pg. 151 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300019
Glass House Zone Improvements - Zone 19
The Engineer's Report adopted by City Council approved the creation of project funded by the Glass House Fund.

Project Mgr:

Estimated Total Cost $53,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2019/20 completed plant material replacement in lower parking lot area. FY 2022/23, continue landscape renovations in zone. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 19
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 19.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 15,000 20,000 0 0 0 9,000 9,000 53,000
Totals 15,000 20,000 0 0 0 9,000 9,000 53,000
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 15,000 20,000 0 0 0 9,000 9,000 53,000 Totals 15,000 20,000 0 0 0 9,000 9,000 53,000
CIP 2022-23 Page 19 CIP#: 300019

9.1.a
Packet Pg. 152 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300021
Citywide Lighting Zone Street Lights Improvements - Zone 1 The Engineer's Report adopted by the City Council approved the creation of project funded by the Citywide Lighting Fund.

Project Mgr:

Estimated Total Cost $475,000 Est. Annual Oper/Maint. Cost $0 Category:Landscaping Fitzpatrick

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. This project will replace the City street lights as required. Initial funding is expected to be low as most lights are within the operational life and/or are under warranty. Costs will increase with time. Initial replacements will be limited and as needed. Future replacements will be systematic. FY 2022/23, continue relamping of street lights. See L&L Engineer's Report for FY 2022/23 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 1
Project Description
This project provides for the replacement and upgrade of street lights on an on-going basis, as identified in the Engineer's Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 1.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 100,000 75,000 50,000 50,000 50,000 0 150,000 475,000 Totals 100,000 75,000 50,000 50,000 50,000 0 150,000 475,000 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Landscape & Ltg. 100,000 75,000 50,000 50,000 50,000 0 150,000 475,000 Totals 100,000 75,000 50,000 50,000 50,000 0 150,000 475,000 CIP 2022-23 Page 20 CIP#: 300021

9.1.a
Packet Pg. 153 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 935488
Street Landscape Planting Renovation
Public Services has identified and prioritized additional landscape improvements throughout Dougherty Valley and funded by CSA-M29 assessment.

Project Mgr:

Estimated Total Cost $4,414,476 Est. Annual Oper/Maint. Cost $35,000 Category:Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
FY 2018/19, work completed in West Branch, Old Ranch Estates, Crown Ridge, Deerwood, Canyon Lakes, Bollinger Canyon Road at Dougherty Road center median, and various sites in Dougherty Valley. FY 2021/22, work completed in Gale Ridge, Windemere Parkway, N. Monarch, Stoneleaf, Wedgewood, and Bollinger Canyon Road and Dougherty Road in Dougherty Valley. FY 2022/23, continue with locations in Dougherty Valley.

City Council Priority and Goals
Project Location
Throughout the City
Project Description
This project will provide for landscaping renovation to medians throughout Citywide roadways. Staff has developed a comprehensive landscaping improvement plan to replace and renovate declining landscaping throughout the City.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 2,022,876 250,000 250,000 250,000 250,000 250,000 1,141,600 4,414,476 Totals 2,022,876 250,000 250,000 250,000 250,000 250,000 1,141,600 4,414,476 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total General Fund 500,000 0 0 0 0 0 0 500,000
Landscape & Ltg. 514,476 0 0 0 0 0 0 514,476
DV CSA 1,008,400 250,000 250,000 250,000 250,000 250,000 1,141,600 3,400,000 Totals 2,022,876 250,000 250,000 250,000 250,000 250,000 1,141,600 4,414,476 CIP 2022-23 Page 21 CIP#: 935488

9.1.a
Packet Pg. 154 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 905530
Bollinger Canyon Rd. / Iron Horse Trail Bicycle Pedestrian Overcrossing The overcrossing will remove bicyclists and pedestrians from the at-grade crossing/intersection thereby improving the flow of vehicles traveling along Bollinger Canyon Road. The overcrossing will also improve safety, access and provide an environment for increasing bicyclists and pedestrian usage along the trail. This Project was highlighted as a Priority Project during City Council Budget Workshop on February 27, 2020. Council approved additional $1M in CBF at 12/14/21 meeting.

Project Mgr:

Estimated Total Cost $22,819,650 Est. Annual Oper/Maint. Cost Category:Circulation Bartlett

1. Maintain a safe and secure environment; 4. Build and maintain quality facilities and infrastructure; and 6. Focus on Land Use Planning for Housing, Jobs, Recreation, and Open Space
Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Received TLC Grant in the amount of $620,000 for the Bollinger Canyon Road and Crow Canyon Road Overcrossings (CIPs 905530 and 5531); PDA grant for $150,000 in FY 2015/16 for CEQA environmental review. On April 23, 2019, Council selected a modified cable-stay bridge with a center pylon on Bollinger Canyon Road; authorized agreement with CCTA to manage the design and construction; and authorized City Manager to secure financing and grants as required to fund the Project. A design consultant and independent cost estimator have been hired and the final design complete by end of Spring 2022. Council approved Debt Financing 2019 Certificate of Participation (COP) funding in FY 2019/20. City Council authorized $9.2M Funding Agreement with CCTA and reappropriated $1M of General Fund to CIP 000003 (PMP 2021) and $3,601,000 COP funding to CIP 000005 (PMP 2022) at the November 10, 2020.

Construction is anticipated for completion in FY 2023/24. Council appropriated additional funds and received BAAQD Grant for $390,000.

City Council Priority and Goals
Project Location
Iron Horse Trail at Bollinger Canyon Road
Project Description
The Iron Horse Trail is a regional non-motorized trail that runs north/south through the San Ramon Valley. The overcrossing will provide substantial improvements to on street traffic flow, improve safety, and accessibility for bicyclists and pedestrians.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 22,719,650 100,000 0 0 0 0 22,819,650 0
Totals 22,719,650 100,000 0 0 0 0 0 22,819,650
Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total City Beautification 1,000,000 0 0 0 0 0 0 1,000,000
Debt Financing COP 2,899,000 0 0 0 0 0 0 2,899,000
Landscape & Ltg. 400,000 100,000 0 0 0 0 0 500,000
General Fund 1,000,000 0 0 0 0 0 0 1,000,000
Alternative Funding 17,420,65000000 1 0 7,420,650
Totals 22,719,650 100,000 0 0 0 0 0 22,819,650
CIP 2022-23 Page 22 CIP#: 905530

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Packet Pg. 155 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 955478
Fountain Repairs and Replacement
This project is requested by the City's Public Services Division based on Facilities Maintenance and Renovation Plan. City Council appropriated $8,276 during Mid-Year FY 21/22 review for the Bollinger Fountain.

Project Mgr:

Estimated Total Cost $1,946,511 Est. Annual Oper/Maint. Cost $0 Category:Parks Luke

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
FY 2020/21 completed work Central Park Children's Fountain pump and UV lamp replacement, Meadow Fountain pumps and motor assembly; and Rancho San Ramon Children's Display Pump, motor assembly and basket strainer. FY 2021/22 completed a portion of the Bollinger Fountain relamping, and Central Park Children's Fountain chem controller. FY 2022/23 work includes a portion of Bollinger Fountain relamping and display lighting, and sump pump replacement; and Central Park Children's Fountain storage tank, vents and entry door to Chem Room.

City Council Priority and Goals
Project Location
City Fountains include: 1) Central Park Meadow Fountain, 2) Bollinger Fountain, 3) Central Park Children's Fountain, and 4) Rancho Park Splash Pad Project Description
This project outlines necessary repairs and renovations to all of the City's fountains. Preliminary costs and scheduling have been included in the Facility Maintenance and Renovation Plan.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 1,254,903 24,280 0 20,460 52,568 224,000 1,946,511 370,300 Totals 1,254,903 24,280 0 20,460 52,568 224,000 370,300 1,946,511 Prior Year Beyond 5 Yr 2022-23 2023-24 2024-25 2025-26 2026-27 Total General Fund (12,108) 0 0 0 0 0 0 (12,108)
DV CSA 216,840 13,920 0 0 12,000 224,000 0 466,760
Infrastructure Maint. 116,601 0 0 0 0 0 370,300 486,901 Landscape & Ltg. 772,606 0 0 0 0 0 0 772,606
Park Development 160,964 10,360 0 20,460 40,568 0 0 232,352 Totals 1,254,903 24,280 0 20,460 52,568 224,000 370,300 1,946,511 CIP 2022-23 Page 23 CIP#: 955478

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Packet Pg. 156 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Capital Improvement Program 2022/23 - 2026/27

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 955516
Irrigation Booster Pump Installation
This project will provide better utilization of the playground fields for user groups and public.

Project Mgr:

Estimated Total Cost $2,167,728 Est. Annual Oper/Maint. Cost $0 Category:Parks Bell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
"Project title changed from "Park Irrigation Booster Pump Installation." In FY 2019/20, completed previously funded work at Athan Downs Park and 3 prioritized sites in Dougherty Valley. FY 2020/21 completed East Branch Park, Live Oak and Walt Disney School Parks. FY 2021/22 completed Arlington Park. FY 2023/24 work includes Sports, Bellingham Square Parks and 3 prioritized sites in Dougherty Valley.

City Council Priority and Goals
Project Location
Various locations and Parks throughout the City
Project Description
This project provides the installation of a Flowtronics irrigation booster pump to increase the current PSI of 40-pounds to the optimum operating PSI pressure of 55 to 60 pounds. This pump will eliminate the wet spots around the rotors and will create safer and more playable field conditions for user groups and the public.

Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total All Costs 705,728 0 165,000 165,000 165,000 125,000 2,167,728 842,000 Totals 705,728 0 165,000 165,000 165,000 125,000 842,000 2,167,728 Prior Year 2022-23 2023-24 2024-25 2025-26 2026-27 Beyond 5 Yr Total Alternative Funding 0 0 0 0 20,000 0 0 20,000
Landscape & Ltg. 23,982 0 0 0 0 0 0 23,982
Park Development 302,311 0 80,000 80,000 60,000 40,000 560,000 1,122,311 DV CSA 379,435 0 85,000 85,000 85,000 85,000 282,000 1,001,435 Totals 705,728 0 165,000 165,000 165,000 125,000 842,000 2,167,728 CIP 2022-23 Page 24 CIP#: 955516

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Packet Pg. 157 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER D-1

APPENDIX D

CITY OF SAN RAMON

LANDSCAPING & LIGHTING DISTRICT GUIDELINES

TRANSFER OF LANDSCAPING MAINTENANCE RESPONSIBILITIES FROM PRIVATE

PROPERTY OWNER(S)/DEVELOPERS TO THE CITY OF SAN RAMON FOR AREAS

ADJACENT TO THE PUBLIC RIGHT-OF-WAY
From time to time private property owner(s), Homeowners' Associations, or developers request that the City assume maintenance of existing private property, it is important to establish procedural guidelines for the assumption of such responsibilities. These guidelines are:

New Development

1. If the owner(s)/developer of a new development wishes to have an area maintained by the City, discussions will be initiated with the City during the planning review process.

2. The owner(s)/developer shall provide area and landscaping information to the City so that the City can develop maintenance cost estimates and the corresponding assessment amount.

3. After the City determines the assessment amount, including an assessment range or inflation factor, the owner(s)/developer shall petition the City in writing to request formation of a Special Landscaping & Lighting District or Special Zone within the existing Landscaping & Lighting District. This petition shall be in conformance with the Right to Vote on Taxes Act (Proposition 218).

4. Following review and confirmation of the petition, the City shall conduct a public hearing and an election of the owner(s) in accordance with the Landscaping and Lighting Act and the Right to Vote on Taxes Act. The Public Hearing and election shall occur prior to the approval (vesting) of the development with Conditions of Approval. The assessment may only be levied if there is not a majority protest and a majority of the ballots weighted according to the proportional financial obligation of the affected property, are in favor of the proposal.

5. The owner(s)/developer can proceed to obtain City development approval designating the area(s) to be conveyed to and maintained by the City on appropriate development maps and plans.

6. Properties will be assessed upon Final Map approval by the City, recordation by the County Recorder's Office, and inclusion of the parcels on the Assessment Roll by the County Assessor's Office. It shall be the responsibility of the current property owner of each parcel to pay the assessment.

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Packet Pg. 158 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER D-2

7. The owner(s)/developer shall be responsible to disclose the assessment on properties that are sold. If a Homeowners' Association is created within the development, the assessment shall be explained in the CC&Rs.

8. The owner(s)/developer shall install irrigation and landscaping in conformance with the approved landscaping plans. The approved plans shall be in accordance with information provided during the development review process and the City of San Ramon's Beautification Guidelines.

9. Following the completion of a minimum one-year warranty maintenance period, the City shall accept maintenance of the area.

Existing Developments

1. Discussions with the City for the transfer of maintenance shall be initiated by the property owner(s) or Homeowners' Association. The owner(s) shall provide available area and landscaping information to the City so that the City can develop any capital and/or maintenance costs and the corresponding assessment amount.

2. Based upon these discussions, the City shall determine an assessment amount, which will include an assessment range or inflation factor. The assessment amount shall include the capital costs required to bring the property up to City Beautification Standards, as well as the ongoing maintenance costs. The City may assist in financing these capital improvements through annual installment assessments consistent with the provisions of the Landscaping and Lighting Act.

3. After the City determines the assessment amount, the owner(s) shall petition the City in writing to request formation of a Special Landscaping & Lighting District or Special Zone within the existing Landscaping & Lighting District. This petition shall be in accordance with the Right to Vote on Taxes Act.

4. Following review and confirmation of the petition, the City shall conduct a Public Hearing and an election of the owner(s) in accordance with the Landscaping and Lighting Act and the Right to Vote on Taxes Act. The assessment may only be levied if there is not a majority protest and a majority of the ballots weighted according to the proportional financial obligation of the affected property, are in favor of the proposal.

5. The owners of the property shall convey title of the property to be maintained (including any existing facilities such as water meters), to the City.

6. Properties will be assessed upon inclusion of the assessment on the County Assessment Roll.

7. Property owners shall be responsible for disclosing the assessment upon the sale of their private property. If there is a Homeowners' Association, the assessment shall be explained in the CC&Rs.

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Packet Pg. 159 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER D-3

8. Properties will be assessed upon inclusion of the parcels on the Assessment Roll by the County Assessor's Office.

BENEFIT METHODOLOGY
According to the Landscaping and Lighting Act, the assessment "may be apportioned by any formula or method, which fairly distributes the new amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements" (Streets and Highways Code, Section 22573). Under the Right to Vote on Taxes Act, only special benefits are assessable.

Citywide Assessment
The Citywide assessment was confirmed by a majority vote for Measure K during the November 1996 elections. Measure K provides for a continuation of the $53 per unit per year Citywide Assessment through June 1998. On July 1, 1998, the Citywide assessment increased to $59 per unit per year.

On July 11, 2006, the City Council approved Resolution No. 2006-106 adopting the new rate of $79 per unit for FY 2006/07, which includes an annual adjustment based on the Consumer Price Index (CPI) not to exceed 2%.

The Citywide Assessment provides for street lighting and three categories of landscaping:

Category 1 - Bishop Ranch Area
Landscaping maintenance within the Bishop Ranch area is governed by their Annexation Agreement to the City of San Ramon.

Category 2 - Arterial Medians
Medians along arterials are the responsibility of the City and will be maintained at a standard determined by the City. Arterials are: Crow Canyon Road, Bollinger Canyon Road (between Crow Canyon Road and Alcosta Boulevard), San Ramon Valley Boulevard, Alcosta Boulevard, Dougherty Road, Village Parkway, Fostoria Way, and Old Ranch Road.

Category 3 - Arterial Roadsides
Roadsides along arterials are the shared responsibility of the City and the adjacent private development – 30% of the cost for arterial roadsides is included within the Citywide Assessment while the remaining 70% is included within the special zone assessments described below. This shared responsibility is based upon the following factors:
a. Enhanced landscaping along arterial roadsides provides special benefit to both the City and the adjacent property owners.
b. Portions of the landscaped arterial roadside areas were previously maintained by the adjacent development, or private property owners, and were then deeded over to the City for maintenance.

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Packet Pg. 160 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER D-4
c. Arterial roadside landscaping was originally installed as part of the private development. d. In some cases, landscaped arterial roadside areas provide special benefit by serving as an entry statement into the private development area.

Confirmation of the Citywide Assessment was based on the methodology as prescribed in the FY 1996/97 Engineer's Report for the City of San Ramon Landscaping & Lighting District 1984-1.

As a result, the methodology did not include the assessment of any public agency properties for the Citywide Assessment. Starting in FY 2006/07 public agencies including fire stations, schools (both public and private), churches, and city owned facilities will be assessed using the commercial/institutional methodology. The methodology for nonresidential, commercial, and industrial properties remains consistent with the FY 1996/97 Engineer's Report.

Special Zone Assessments
Special zone assessments provide for landscaping and maintenance of landscaping in two categories:

Category 1 - Arterial Roadside
Roadsides along arterials are the shared responsibility of the City and the adjacent private development. The special zone assessments provide for 70% of the cost of arterial roadsides.

Category 2 - Other Areas
Public medians, parkways, public open space and roadsides other than arterial medians and arterial roadsides provide a special benefit to and are the responsibility of the private development adjacent to such landscaping. Therefore, all costs associated with these areas are provided by the special zone assessment.

City services for the landscaping or the maintenance of these two categories will be assessed on a benefit basis against properties through the creation of a special zone. The special assessment zone will be defined by either the boundaries of the specific subdivision requesting the maintenance or by the District Engineer who will determine special benefit.

Currently, there are 17 special zones:

1. Special Zone 3 - Canyon Lakes 10. Special Zone 12 - El Nido

2. Special Zone 4 - Vista San Ramon 11. Special Zone 13 - Crown Ridge

3. Special Zone 5 - Summerwood Loop 12. Special Zone 14 - Four Oaks

4. Special Zone 6 - West Branch 13. Special Zone 15 - Circle E

5. Special Zone 7 - Bent Creek 14. Special Zone 16 - Thomas Ranch

6. Special Zone 8 - Deerwood 15. Special Zone 17 - Henry Ranch

7. Special Zone 9 - Country View 16. Special Zone 18 - Old Ranch Summit

8. Special Zone 10 - Old Ranch Estates 17. Special Zone 19 - Glass House

9. Special Zone 11 - Village Parkway

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Packet Pg. 161 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER

APPENDIX E

STREET LANDSCAPING & LIGHTING UNIT FACTORS
By Land Use and Use Code
Use Intensity & Security &
Land Use Code1 Visibility Pedestrian Aesthetics Total
Single Family 11-19 .375 .25 .375 1.00
Condominium 29 .250 .25 .250 .75
Multiple Residential (including hotels, motels)
Units:

Two 21 .50 .50 .50 1.50
Three 22 .75 .75 .75 2.25
Four 23 1.00 1.00 1.00 3.00
Five 24 1.25 1.25 1.25 3.75
6 - 12 25 2.50 2.50 2.50 7.50
13 - 24 26 4.50 4.50 4.50 13.50
25 - 59 27 5.00 10.00 5.00 20.00
60 - 80 28 8.75 17.50 8.75 35.00
81 - 100 28 11.25 22.50 11.25 45.00
101 - 200 28 18.75 37.50 18.75 75.00
201 - 400 28 37.50 75.00 37.50 150.00
401 - 600 28 62.50 125.00 62.50 250.00
601 - 800 28 87.50 175.00 87.50 350.00
801 - 1000 28 112.00 225.00 112.50 450.00
etc. etc. etc. etc. etc. etc.

Industrial 50 - 59 Assessment based on frontage and total area of the parcel.

Commercial and 29 - 49 Please see below
Institutional 70 - 79 Please see below
Industrial (Codes 50 - 59 - Frontage Factor plus Area Factor) Frontage (Ft) Factors Parcel Area (SF) Parcel Area (AC) Factors 0 - 200 4 0 - 25,000 0.00 - 0.57 4
201 - 500 12 25,001 - 100,000 0.58 - 2.29 12
501 - 1000 24 100,001 - 250,000 2.30 - 5.79 24
1001 or more 36 250,001 or more 5.80 or more 36
Commercial and Institutional (Codes 29 - 49 and 70 - 79 - Frontage Factor plus Area Factor) Frontage (Ft) Factors Parcel Area (SF) Parcel Area (AC) Factors 0 - 200 4 0 - 5,000 0.00 - .11 4
201 - 500 8 5,001 - 10,000 0.12 - .22 8
501 - 1,000 12 10,001 - 25,000 .23 - .58 12
1,001 - 3,000 16 25,001 - 100,000 .59 - 2.29 16
3,001 - 5,000 24 100,001 - 500,000 2.30 - 11.49 24
5,001 or more 36 500,001 or more 11.50 or more 36
1 The Use Code is the designation used by the County Assessor's Office to indicate how the land is being used.

E-1

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Packet Pg. 162 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-1

APPENDIX F
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 1 - CITYWIDE LIGHTING
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 1,492,183 $ 1,584,327 $ 1,584,327 $ 1,132,050

REVENUES
Assessment Revenue 796,062 820,333 820,333 801,564
Interest/Finance Adjustment (4,306) - - -
Damage Reimbursement - - - -
Total Revenues 791,756 820,333 820,333 801,564

EXPENDITURES
Personnel 62,334 73,627 108,824 187,506
Contracts 29,130 28,540 81,664 28,540
Utilities 399,881 418,918 418,918 433,000
Materials & Supplies 14,148 22,700 22,700 22,700
Other - - - -
Indirect Costs 71,681 73,115 73,115 72,201
Assessment Collection Fee 28,322 21,158 21,158 21,317
LED Project Financing Lease Pmt 64,117 66,231 66,231 64,957 Total Expenditures 669,612 704,289 792,610 830,221
Net Increase (Decrease) in Fund Balance 122,144 116,044 27,723 (28,657) Fund Balance w/o Project Costs 1,614,327 1,700,371 1,612,050 1,103,392 % of Operating Costs 241% 241% 203% 133%

IMPROVEMENT PROJECTS
CIP 300001 - Street Light Pole Painting - - - -
CIP 300001 - Signal Pole Painting 30,000 30,000 30,000 48,000 CIP 300021 - Relamping - 50,000 50,000 75,000
CIP 905530 - IHT Overcrossing - 400,000 400,000 100,000 Total Improvement Projects 30,000 480,000 480,000 223,000 Net Increase (Decrease) in Fund Balance 92,144 (363,956) (452,277) (251,657)

FUND BALANCE
Fund Balance, June 30 $ 1,584,327 $ 1,220,371 $ 1,132,050 $ 880,392 % of Operating Costs 237% 173% 143% 106%

LEVY INFORMATION
Total Special Assessment 796,062 799,175 799,175 801,564 Total Parcels Levied 26,333.50 26,436.50 26,436.50 26,515.50 Assessment Rate 30.23 30.23 30.23 30.23
Maximum Assessment Rate 32.72 33.24 33.24 33.90

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Packet Pg. 163 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-2
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 2 - CITYWIDE LANDSCAPING
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 350,445 $ 458,658 $ 458,658 $ 459,911

REVENUES
Assessment Revenue 1,778,005 1,781,050 1,781,050 1,822,457 Return Funding - CIP 17,384
Interest/Finance Adjustment (2,372) -
Damage Reimbursement 4,197 -
Electric Vehicle Charging Station 15
Fostoria Revenue (Town of Danville) 10,766 11,409 11,409 11,409 Total Revenues 1,807,995 1,792,459 1,792,459 1,833,866

EXPENDITURES
Personnel 330,037 396,472 396,472 385,992
Contracts 406,894 391,380 398,220 405,412
Utilities 382,238 392,999 392,999 391,850
Materials & Supplies 9,236 22,150 22,150 22,150
Indirect Costs 132,833 135,490 135,490 128,447
Transfers Out to Special Zones - 30% Arterial Share 366,544 338,499 338,499 446,895 Total Expenditures 1,627,782 1,676,990 1,683,830 1,780,746 Net Increase (Decrease) in Fund Balance 180,213 115,468 108,629 53,120 Fund Balance w/o Project Costs 530,658 574,126 567,287 513,031 % of Operating Costs 33% 34% 34% 29%

IMPROVEMENT PROJECTS
CIP 300002 - Landscape Renovation 60,000 60,000 60,000 60,000 CIP 300002 - Irrigation Cabinets
CIP 300002 - Remote Control Valves - - - -
CIP 300002 - Irrigation Controllers - - - -
CIP 300002 - Irrigation Renovation - -
CIP 300002 - Tree Removal/Replacement 12,000 12,000 12,000 12,000 CIP 300002 - Soundwall Repairs - - - -
Transfers Out to Special Zones - 30% Arterial Share - 35,376 35,376 71,700 Total Improvement Projects 72,000 107,376 107,376 143,700 Net Increase (Decrease) in Fund Balance 108,213 8,093 1,253 (90,580)

FUND BALANCE
Fund Balance, June 30 $ 458,658 $ 466,751 $ 459,911 $ 369,331 % of Operating Costs 28% 28% 27% 21%

LEVY INFORMATION
Total Special Assessment 1,745,743 1,781,050 1,781,050 1,822,457 Total Parcels Levied 24,699.25 24,802.25 24,802.25 24,881.25 Assessment Rate 70.68 71.81 71.81 73.25
Maximum Assessment Rate 70.68 71.81 71.81 73.25

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Packet Pg. 164 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-3
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 3 - CANYON LAKES
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 709,125 $ 765,860 $ 765,860 $ 766,865

REVENUES
Assessment Revenue 271,058 240,940 240,940 -
Return Funding - CIP -
Interest (404) - - -
Damage Reimbursement - - - -
HOA Contribution to Landscape Renovation - - - -
Other Revenue (Transfers from Citywide) 108,591 103,263 103,263 103,290 Total Revenues 379,245 344,203 344,203 103,290

EXPENDITURES
Personnel 89,316 101,111 101,111 103,122
Contracts 47,117 60,500 60,500 66,064
Utilities 103,168 120,493 120,493 133,000
Materials & Supplies 3,699 8,700 8,700 8,700
Indirect Costs 34,210 34,894 34,894 33,415
Total Expenditures 277,510 325,698 325,698 344,301
Net Increase (Decrease) in Fund Balance 101,735 18,505 18,505 (241,011) Fund Balance w/o Project Costs 810,859 784,365 784,365 525,854 % of Operating Costs 292% 241% 241% 153%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300003 - Remote Control Valves 10,000
CIP 300003 - Tree Removal/Replacement 25,000 24,999 25,000 25,000 CIP 300003 - Landscape Renovation 20,000 15,000
Transfer from Citywide - 30% Share of Arterial - (7,500) (7,500) (15,000) Total Improvement Projects 45,000 17,499 17,500 35,000
Net Increase (Decrease) in Fund Balance 56,735 1,006 1,005 (276,011)

FUND BALANCE
Fund Balance, June 30 $ 765,860 $ 766,866 $ 766,865 $ 490,854 % of Operating Costs 276% 235% 235% 143%

LEVY INFORMATION
Total Special Assessment 271,058 240,940 240,940 -
Total Parcels Levied 3,011.75 3,011.75 3,011.75 3,011.75 Assessment Rate 90 80 80 -
Maximum Assessment Rate 110 110 110 110

9.1.a
Packet Pg. 165 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-4
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT ZONE
ZONE 4 - VISTA SAN RAMON

2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 61,810 $ 48,437 $ 48,437 $ 40,801

REVENUES
Assessment Revenue 28,980 28,980 28,980 28,980
Return Funding - CIP 3,925
Interest (142) - - -
Damage Reimbursement - - - -
Other Revenue (Transfers from Citywide) 5,889 6,007 6,007 6,363 Total Revenues 38,652 34,987 34,987 35,343

EXPENDITURES
Personnel 10,164 11,548 11,548 11,777
Contracts 5,949 9,060 9,060 9,132
Utilities 17,502 16,017 16,017 16,400
Materials & Supplies - 1,500 1,500 1,500
Indirect Costs 4,410 4,498 4,498 4,171
Total Expenditures 38,025 42,623 42,623 42,980
Net Increase (Decrease) in Fund Balance 627 (7,636) (7,636) (7,637) Fund Balance w/o Project Costs 62,437 40,801 40,801 33,164 % of Operating Costs 164% 96% 96% 77%

IMPROVEMENT PROJECTS
Interior
CIP 300004 - Mulch 14,000
CIP 300004 - Tree Removal/Replacement 14,000
Arterial
CIP 300004 - Landscape Renovation
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects 14,000 - - 14,000
Net Increase (Decrease) in Fund Balance (13,373) (7,636) (7,636) (21,637)

FUND BALANCE
Fund Balance, June 30 $ 48,437 $ 40,801 $ 40,801 $ 19,164 % of Operating Costs 127% 96% 96% 45%

LEVY INFORMATION
Total Special Assessment 28,980 28,980 28,980 28,980
Total Parcels Levied 161 161 161 161
Assessment Rate 180 180 180 180
Maximum Assessment Rate 180 180 180 180

9.1.a
Packet Pg. 166 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-5
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 5 - SUMMERWOOD LOOP
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 55,653 $ 58,836 $ 58,836 $ 30,957

REVENUES
Assessment Revenue 67,360 40,837 40,837 40,837
Interest (190) - - -
Return Funding - CIP 1,291 - - -
Other Revenue (Transfers from Citywide) 3,713 3,787 3,787 101,881 Total Revenues 72,174 44,624 44,624 142,718

EXPENDITURES
Personnel 16,255 19,548 19,548 19,402
Contracts 15,611 17,665 17,665 17,953
Utilities 20,719 16,207 16,207 16,820
Materials & Supplies 99 1,150 1,150 1,150
Indirect Costs 6,307 6,433 6,433 5,946
Total Expenditures 58,991 61,003 61,003 61,271
Net Increase (Decrease) in Fund Balance 13,183 (16,379) (16,379) 81,447 Fund Balance w/o Project Costs 68,836 42,457 42,457 112,404 % of Operating Costs 117% 70% 70% 183%

IMPROVEMENT PROJECTS
Interior
CIP 300005 - Landscape Renovation 10,000 11,500 11,500 90,747 CIP 300005 - Remote Control Valves - -
Arterial
None - - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects 10,000 11,500 11,500 90,747
Net Increase (Decrease) in Fund Balance 3,183 (27,879) (27,879) (9,300)

FUND BALANCE
Fund Balance, June 30 $ 58,836 $ 30,957 $ 30,957 $ 21,657 % of Operating Costs 100% 51% 51% 35%

LEVY INFORMATION
Total Special Assessment 67,360 40,837 40,837 40,837
Total Parcels Levied 421 421 421 421
Assessment Rate 160 97 97 97
Maximum Assessment Rate 160 160 160 160

9.1.a
Packet Pg. 167 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-6
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 6 - WEST BRANCH
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 180,592 $ 154,511 $ 154,511 $ 118,133

REVENUES
Assessment Revenue 240,065 240,065 240,065 240,065
Return Funding - CIP
Interest (96) - - -
Other Revenue (Transfers from Citywide) 101,048 99,793 99,793 108,017 Total Revenues 341,017 339,858 339,858 348,082

EXPENDITURES
Personnel 71,220 78,537 78,537 78,536
Contracts 79,220 97,460 97,460 99,518
Utilities 171,082 144,258 144,258 163,900
Materials & Supplies 157 9,150 9,150 9,150
Indirect Costs 38,419 39,187 39,187 37,738
Total Expenditures 360,098 368,592 368,592 388,842
Net Increase (Decrease) in Fund Balance (19,081) (28,734) (28,734) (40,760) Fund Balance w/o Project Costs 161,511 125,777 125,777 77,373 % of Operating Costs 45% 34% 34% 20%

IMPROVEMENT PROJECTS
Interior
CIP 300006 - Landscape Renovation - - - -
Arterial
CIP 300006 - Fountain CL2 Tablet Feeders - 3,920 3,920 - CIP 300006 - Recoat Step Fountain - -
CIP 300006 - Fountain Display Pumps/Motors - 110,000
CIP 300006 - Fountain Sand Filters
CIP 300006 - Landscape Renovation 7,000 7,000 7,000 -
CIP 300006 - Tree Removal/Replacement - - - -
CIP 300006 - Soundwalls - Repair/Paint - - -
Transfer from Citywide - 30% Share of Arterial - (3,276) (3,276) (33,000) Total Improvement Projects 7,000 7,644 7,644 77,000
Net Increase (Decrease) in Fund Balance (26,081) (36,378) (36,378) (117,760)

FUND BALANCE
Fund Balance, June 30 $ 154,511 $ 118,133 $ 118,133 $ 373 % of Operating Costs 43% 32% 32% 0%

LEVY INFORMATION
Total Special Assessment 240,065 240,065 240,065 240,065 Total Parcels Levied 631.75 631.75 631.75 631.75
Assessment Rate 380 380 380 380
Maximum Assessment Rate 380 380 380 380

9.1.a
Packet Pg. 168 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-7
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 7 - BENT CREEK
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 212,386 $ 225,868 $ 225,868 $ 129,116

REVENUES
Assessment Revenue 201,140 201,140 201,140 201,140
Return Funding - CIP
Interest (530) - - -
Other Revenue (Transfers from Citywide) 27,647 22,200 22,200 21,718 Total Revenues 228,257 223,340 223,340 222,858

EXPENDITURES
Personnel 36,917 41,414 41,414 42,247
Contracts 51,150 71,447 81,447 67,616
Utilities 79,529 65,699 65,699 79,200
Materials & Supplies 1,755 6,700 6,700 6,700
Indirect Costs 20,424 20,832 20,832 21,041
Total Expenditures 189,775 206,092 216,092 216,804
Net Increase (Decrease) in Fund Balance 38,482 17,248 7,248 6,054 Fund Balance w/o Project Costs 250,868 243,116 233,116 135,170 % of Operating Costs 132% 118% 108% 62%

IMPROVEMENT PROJECTS
Interior
CIP 5404 - Irrigation Cabinets - - - -
CIP 300007 - Bollards - 80,000 80,000 -
CIP 300007- Remote Control Valves - - - 5,000
CIP 300007 - Backflow Preventers - - -
CIP 300007 - Paint/Seal Bridge Overpass - - -
CIP 300007 - Landscape Renovation 10,000 10,000 -
Arterial
CIP 300007 - Landscape Renovation 25,000 20,000 20,000 20,000 CIP 300007 - Paint/Repair Gazebos - - - -
CIP 300007- Remote Control Valves - - - 5,000
CIP 300007 - Backflow Preventers - - -
Transfer from Citywide - 30% Share of Arterial - (6,000) (6,000) (7,500) Total Improvement Projects 25,000 104,000 104,000 22,500 Net Increase (Decrease) in Fund Balance 13,482 (86,752) (96,752) (16,446)

FUND BALANCE
Fund Balance, June 30 $ 225,868 $ 139,116 $ 129,116 $ 112,670 % of Operating Costs 119% 68% 60% 52%

LEVY INFORMATION
Total Special Assessment 201,140 201,140 201,140 201,140 Total Parcels Levied 452 452 452 452
Assessment Rate 445 445 445 445
Maximum Assessment Rate 445 445 445 445

9.1.a
Packet Pg. 169 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-8
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 8 - DEERWOOD
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 63,222 $ 65,258 $ 65,258 $ 22,644

REVENUES
Assessment Revenue 60,705 63,900 63,900 73,485
Return Funding - CIP 2,589
Interest (65) - - -
Other Revenue (Transfers from Citywide) 26,491 18,021 18,021 27,917 Total Revenues 89,720 81,921 81,921 101,402

EXPENDITURES
Personnel 38,825 43,697 43,697 44,600
Contracts 3,280 8,853 8,853 8,925
Utilities 30,888 40,414 40,414 29,100
Materials & Supplies 700 1,400 1,400 1,400
Indirect Costs 8,991 9,171 9,171 9,031
Total Expenditures 82,684 103,535 103,535 93,056
Net Increase (Decrease) in Fund Balance 7,036 (21,614) (21,614) 8,346 Fund Balance w/o Project Costs 70,258 43,644 43,644 30,990 % of Operating Costs 85% 42% 42% 33%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300008 - Remote Control Valves - - - -
CIP 300008 - Landscape Renovation 5,000 30,000 30,000 - Transfer from Citywide - 30% Share of Arterial - (9,000) (9,000) - Total Improvement Projects 5,000 21,000 21,000 -
Net Increase (Decrease) in Fund Balance 2,036 (42,614) (42,614) 8,346

FUND BALANCE
Fund Balance, June 30 $ 65,258 $ 22,644 $ 22,644 $ 30,990 % of Operating Costs 79% 22% 22% 33%

LEVY INFORMATION
Total Special Assessment 60,705 63,900 63,900 73,485
Total Parcels Levied 639 639 639 639
Assessment Rate 95 100 100 115
Maximum Assessment Rate 115 115 115 115

9.1.a
Packet Pg. 170 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-9
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 9 - COUNTRY VIEW
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 22,554 $ 31,636 $ 31,636 $ 33,417

REVENUES
Assessment Revenue 18,400 18,400 18,400 9,200
Interest (15) - - -
Other Revenue (Transfers from Citywide) 7,026 7,167 7,167 6,367 Total Revenues 25,411 25,567 25,567 15,567

EXPENDITURES
Personnel 2,155 2,347 2,347 2,345
Contracts 5,972 6,144 6,144 6,288
Utilities 5,674 11,886 11,886 9,700
Materials & Supplies - 830 830 830
Indirect Costs 2,528 2,579 2,579 2,060
Total Expenditures 16,329 23,786 23,786 21,223
Net Increase (Decrease) in Fund Balance 9,082 1,781 1,781 (5,656) Fund Balance w/o Project Costs 31,636 33,417 33,417 27,761 % of Operating Costs 194% 140% 140% 131%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300009 - Irrigation Controllers - - - 7,500
CIP 300009 - Remote Control Valves - - - 3,500
Transfer from Citywide - 30% Share of Arterial - - - (3,300) Total Improvement Projects - - - 7,700
Net Increase (Decrease) in Fund Balance 9,082 1,781 1,781 (13,356)

FUND BALANCE
Fund Balance, June 30 $ 31,636 $ 33,417 $ 33,417 $ 20,061 % of Operating Costs 194% 140% 140% 95%

LEVY INFORMATION
Total Special Assessment 18,400 18,400 18,400 9,200
Total Parcels Levied 184 184 184 184
Assessment Rate 100 100 100 50
Maximum Assessment Rate 100 100 100 100

9.1.a
Packet Pg. 171 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-10
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 10 - OLD RANCH ESTATES
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 121,119 $ 117,581 $ 117,581 $ 96,655

REVENUES
Assessment Revenue 47,600 43,520 43,520 40,800
Return Funding - CIP
Interest (166) - - -
Other Revenue (Transfers from Citywide) 1,620 1,652 1,652 2,229 Total Revenues 49,054 45,172 45,172 43,029

EXPENDITURES
Personnel 11,787 13,040 13,040 13,240
Contracts 11,776 15,630 15,630 15,892
Utilities 5,431 4,065 5,065 5,300
Materials & Supplies 154 1,350 1,350 1,350
Indirect Costs 3,444 3,513 3,513 3,846
Total Expenditures 32,592 37,598 38,598 39,628
Net Increase (Decrease) in Fund Balance 16,462 7,574 6,574 3,401 Fund Balance w/o Project Costs 137,581 125,155 124,155 100,056 % of Operating Costs 422% 333% 322% 252%

IMPROVEMENT PROJECTS
Interior
CIP 300010 - Irrigation Controllers 10,000 10,000 10,000 - CIP 300010 - Remote Control Valves 2,500 2,500 2,500 -
CIP 300010 - Landscape Renovation/Irrigation Repairs 7,500 15,000 15,000 80,000 Arterial
None
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects 20,000 27,500 27,500 80,000
Net Increase (Decrease) in Fund Balance (3,538) (19,926) (20,926) (76,599)

FUND BALANCE
Fund Balance, June 30 $ 117,581 $ 97,655 $ 96,655 $ 20,056 % of Operating Costs 361% 260% 250% 51%

LEVY INFORMATION
Total Special Assessment 47,600 43,520 43,520 40,800
Total Parcels Levied 136 136 136 136
Assessment Rate 350 320 320 300
Maximum Assessment Rate 380 380 380 380

9.1.a
Packet Pg. 172 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-11
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 11 - VILLAGE PARKWAY
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 95,648 $ 81,140 $ 81,140 $ 64,497

REVENUES
Assessment Revenue 16,870 16,870 16,870 16,870
Interest 8 - - -
Other Revenue (Transfers from Citywide) 14,279 10,965 10,965 10,988 Total Revenues 31,157 27,835 27,835 27,858

EXPENDITURES
Personnel 13,515 15,195 15,195 15,527
Contracts 6,619 10,962 12,462 11,094
Utilities 6,941 1,583 4,083 5,700
Materials & Supplies 72 750 750 750
Indirect Costs 3,518 3,588 3,588 3,555
Total Expenditures 30,665 32,078 36,078 36,626
Net Increase (Decrease) in Fund Balance 492 (4,243) (8,243) (8,768) Fund Balance w/o Project Costs 96,140 76,897 72,897 55,729 % of Operating Costs 314% 240% 202% 152%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300011 - Irrigation Cabinets - - - -
CIP 300011 - Remote Control Valves - - - 10,000
CIP 300011 - Backflow Preventers - - - -
CIP 300011 - Tree Removal Replacement - - - -
CIP 300011 - Landscape Renovation 15,000 12,000 12,000 10,000 Transfer from Citywide - 30% Share of Arterial - (3,600) (3,600) (6,000) Total Improvement Projects 15,000 8,400 8,400 14,000
Net Increase (Decrease) in Fund Balance (14,508) (12,643) (16,643) (22,768)

FUND BALANCE
Fund Balance, June 30 $ 81,140 $ 68,497 $ 64,497 $ 41,729 % of Operating Costs 265% 214% 179% 114%

LEVY INFORMATION
Total Special Assessment 16,870 16,870 16,870 16,870
Total Parcels Levied 241 241 241 241
Assessment Rate 70 70 70 70
Maximum Assessment Rate 110 110 110 110

9.1.a
Packet Pg. 173 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-12
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 12 - EL NIDO
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 47,266 $ 44,183 $ 44,183 $ 41,273

REVENUES
Assessment Revenue 15,010 15,010 15,010 15,010
Return Funding - CIP 124
Interest 34 - - -
Other Revenue (Transfers from Citywide) 9,318 9,504 9,504 8,408 Total Revenues 24,486 24,514 24,514 23,418

EXPENDITURES
Personnel 6,624 7,477 7,477 7,554
Contracts 4,504 8,480 8,480 8,552
Utilities 8,230 7,899 7,899 8,500
Materials & Supplies 399 700 700 700
Indirect Costs 2,812 2,868 2,868 2,720
Total Expenditures 22,569 27,424 27,424 28,026
Net Increase (Decrease) in Fund Balance 1,917 (2,910) (2,910) (4,608) Fund Balance w/o Project Costs 49,183 41,273 41,273 36,665 % of Operating Costs 218% 150% 150% 131%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300012 - Irrigation Controllers - - - 5,000
CIP 300012 - Remote Control Valves - - - -
CIP 300012 - Tree Removal/Replacement 5,000 - - -
CIP 300012 - Backflow Preventers - - - -
Transfer from Citywide - 30% Share of Arterial - - - (1,500) Total Improvement Projects 5,000 - - 3,500
Net Increase (Decrease) in Fund Balance (3,083) (2,910) (2,910) (8,108)

FUND BALANCE
Fund Balance, June 30 $ 44,183 $ 41,273 $ 41,273 $ 33,165 % of Operating Costs 196% 150% 150% 118%

LEVY INFORMATION
Total Special Assessment 15,010 15,010 15,010 15,010
Total Parcels Levied 158 158 158 158
Assessment Rate 95 95 95 95
Maximum Assessment Rate 125 125 125 125

9.1.a
Packet Pg. 174 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-13
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 13 - CROWN RIDGE
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 112,837 $ 120,490 $ 120,490 $ 98,466

REVENUES
Assessment Revenue 73,320 75,920 75,920 75,920
Return Funding - CIP
Interest (128) - - -
Other Revenue (Transfers from Citywide) 20,651 21,064 21,064 19,640 Total Revenues 93,843 96,984 96,984 95,560

EXPENDITURES
Personnel 19,237 20,720 20,720 21,260
Contracts 22,819 28,533 28,533 29,181
Utilities 27,737 40,942 40,942 40,750
Materials & Supplies 600 2,800 2,800 2,800
Indirect Costs 10,797 11,013 11,013 10,102
Total Expenditures 81,190 104,008 104,008 104,093
Net Increase (Decrease) in Fund Balance 12,653 (7,024) (7,024) (8,533) Fund Balance w/o Project Costs 125,490 113,466 113,466 89,933 % of Operating Costs 155% 109% 109% 86%

IMPROVEMENT PROJECTS
Interior
CIP 300013 - Irrigation Cabinets - - - -
CIP 300013 - Irrigation Controllers - - - -
CIP 300013 - Remote Control Valves - - - -
CIP 300013 - EVA Road Maintenance - - - -
CIP 300013 - Landscape Renovation - 15,000 15,000 3,000 Arterial
CIP 300013 - Landscape Renovation 5,000 5,000
CIP 300013 - Remote Control Valves - 5,000
Transfer from Citywide - 30% Share of Arterial - - - (3,000) Total Improvement Projects 5,000 15,000 15,000 10,000
Net Increase (Decrease) in Fund Balance 7,653 (22,024) (22,024) (18,533)

FUND BALANCE
Fund Balance, June 30 $ 120,490 $ 98,466 $ 98,466 $ 79,933 % of Operating Costs 148% 95% 95% 77%

LEVY INFORMATION
Total Special Assessment 73,320 75,920 75,920 75,920
Total Parcels Levied 104 104 104 104
Assessment Rate 705 730 730 730
Maximum Assessment Rate 1,000 1,000 1,000 1,000

9.1.a
Packet Pg. 175 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-14
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 14 - FOUR OAKS
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 38,794 $ 39,242 $ 39,242 $ 36,786

REVENUES
Assessment Revenue 9,735 10,325 10,325 10,325
Return Funding - CIP 756
Interest 1 - - -
Other Revenue (Transfers from Citywide) 4,960 5,059 5,059 5,386 Total Revenues 15,452 15,384 15,384 15,711

EXPENDITURES
Personnel 5,882 6,321 6,321 6,457
Contracts 4,694 4,845 4,845 4,954
Utilities 2,643 4,253 4,253 4,200
Materials & Supplies - 600 600 600
Indirect Costs 1,785 1,821 1,821 1,742
Total Expenditures 15,004 17,840 17,840 17,953
Net Increase (Decrease) in Fund Balance 448 (2,456) (2,456) (2,242) Fund Balance w/o Project Costs 39,242 36,786 36,786 34,544 % of Operating Costs 262% 206% 206% 192%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300014 - Tree Removal/Replacement - - - -
CIP 300014 - Irrigation Controller - - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects - - - -
Net Increase (Decrease) in Fund Balance 448 (2,456) (2,456) (2,242)

FUND BALANCE
Fund Balance, June 30 $ 39,242 $ 36,786 $ 36,786 $ 34,544 % of Operating Costs 262% 206% 206% 192%

LEVY INFORMATION
Total Special Assessment 9,735 10,325 10,325 10,325
Unit Factors 59 59 59 59
Assessment Rate 165 175 175 175
Maximum Assessment Rate 175 175 175 175

9.1.a
Packet Pg. 176 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-15
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 15 - CIRCLE E
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 27,960 $ 37,422 $ 37,422 $ 35,930

REVENUES
Assessment Revenue 38,250 38,250 38,250 30,600
Interest (112) - - -
Other Revenue (Transfers from Citywide) 3,709 3,783 3,783 3,783 Total Revenues 41,847 42,033 42,033 34,383

EXPENDITURES
Personnel 8,154 8,770 8,770 8,992
Contracts 6,223 5,771 5,771 5,878
Utilities 13,903 17,247 17,247 17,135
Materials & Supplies - 2,550 2,550 2,550
Indirect Costs 4,105 4,187 4,187 3,714
Total Expenditures 32,385 38,525 38,525 38,269
Net Increase (Decrease) in Fund Balance 9,462 3,508 3,508 (3,886) Fund Balance w/o Project Costs 37,422 40,930 40,930 32,044 % of Operating Costs 116% 106% 106% 84%

IMPROVEMENT PROJECTS
Interior
CIP 300015 - Landscape Renovation -
CIP 300015 - Gravel Access Roads/Trails - - - -
CIP 300015 - Remote Control Valves - 5,000 5,000 -
Arterial
CIP 300015 - Landscape Renovation - - - -
CIP 300015 - Remote Control Valves - - - 3,000
Transfer from Citywide - 30% Share of Arterial - - - (900) Total Improvement Projects - 5,000 5,000 2,100
Net Increase (Decrease) in Fund Balance 9,462 (1,492) (1,492) (5,986)

FUND BALANCE
Fund Balance, June 30 $ 37,422 $ 35,930 $ 35,930 $ 29,944 % of Operating Costs 116% 93% 93% 78%

LEVY INFORMATION
Total Special Assessment 38,250 38,250 38,250 30,600
Total Parcels Levied 153 153 153 153
Assessment Rate 250 250 250 200
Maximum Assessment Rate 300 300 300 300

9.1.a
Packet Pg. 177 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-16
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 16 - THOMAS RANCH
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 22,499 $ 20,083 $ 20,083 $ 16,625

REVENUES
Assessment Revenue 7,700 7,700 7,700 7,700
Interest 9 - - -
Other Revenue (Transfers from Citywide) 4,497 4,587 4,587 5,034 Total Revenues 12,206 12,287 12,287 12,734

EXPENDITURES
Personnel 4,444 5,060 5,060 5,153
Contracts 3,288 4,252 4,252 4,348
Utilities 5,272 4,033 4,033 4,900
Materials & Supplies - 750 750 750
Indirect Costs 1,618 1,650 1,650 1,628
Total Expenditures 14,622 15,745 15,745 16,779
Net Increase (Decrease) in Fund Balance (2,416) (3,458) (3,458) (4,045) Fund Balance w/o Project Costs 20,083 16,625 16,625 12,580 % of Operating Costs 137% 106% 106% 75%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300016 - Remote Control Valves - - - -
CIP 300016 - Backflow Preventers - - -
CIP 300016 - Landscape Renovation - - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvements Projects - - - -
Net Increase (Decrease) in Fund Balance (2,416) (3,458) (3,458) (4,045)

FUND BALANCE
Fund Balance, June 30 $ 20,083 $ 16,625 $ 16,625 $ 12,580 % of Operating Costs 137% 106% 106% 75%

LEVY INFORMATION
Total Special Assessment 7,700 7,700 7,700 7,700
Total Parcels Levied 140 140 140 140
Assessment Rate 55 55 55 55
Maximum Assessment Rate 100 100 100 100

9.1.a
Packet Pg. 178 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-17
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 17 - HENRY RANCH
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 95,465 $ 99,864 $ 99,864 $ 78,794

REVENUES
Assessment Revenue 20,400 22,950 22,950 22,950
Interest 10 - - -
Other Revenue (Transfers from Citywide) 14,733 15,028 15,028 15,024 Total Revenues 35,143 37,978 37,978 37,974

EXPENDITURES
Personnel 5,961 6,376 6,376 6,521
Contracts 5,088 21,642 23,642 21,798
Utilities 14,395 16,274 22,874 16,150
Materials & Supplies - 750 750 750
Indirect Costs 5,300 5,406 5,406 4,860
Total Expenditures 30,744 50,448 59,048 50,079
Net Increase (Decrease) in Fund Balance 4,399 (12,470) (21,070) (12,105) Fund Balance w/o Project Costs 99,864 87,394 78,794 66,689 % of Operating Costs 325% 173% 133% 133%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300017 - Irrigation Controllers - - - -
CIP 300017 - Backflow Preventers - - - -
CIP 300017 - Landscape Renovation - - 5,000
Transfer from Citywide - 30% Share of Arterial - - - (1,500) Total Improvement Projects - - - 3,500
Net Increase (Decrease) in Fund Balance 4,399 (12,470) (21,070) (15,605)

FUND BALANCE
Fund Balance, June 30 $ 99,864 $ 87,394 $ 78,794 $ 63,189 % of Operating Costs 325% 173% 133% 126%

LEVY INFORMATION
Total Special Assessment 20,400 22,950 22,950 22,950
Total Parcels Levied 102 102 102 102
Assessment Rate 200 225 225 225
Maximum Assessment Rate 375 375 375 375

9.1.a
Packet Pg. 179 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-18
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 18 - OLD RANCH SUMMIT
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 201,309 $ 206,937 $ 206,937 $ 48,037

REVENUES
Assessment Revenue 27,000 27,000 27,000 18,900
Return Funding - CIP
Interest (35) - - -
Other Revenue (Transfers from Citywide) 766 (5,219) (5,219) 851 Total Revenues 27,731 21,781 21,781 19,751

EXPENDITURES
Personnel 11,100 12,117 12,117 12,203
Contracts 2,916 2,841 2,841 6,000
Utilities 5,613 600 8,900 4,450
Materials & Supplies - 300 300 300
Indirect Costs 2,474 2,523 2,523 2,467
Total Expenditures 22,103 18,381 26,681 25,420
Net Increase (Decrease) in Fund Balance 5,628 3,400 (4,900) (5,669) Fund Balance w/o Project Costs 206,937 210,337 202,037 42,368 % of Operating Costs 936% 1144% 757% 167%

IMPROVEMENT PROJECTS
Interior
CIP 300018 - Remote Control Valves - - - -
CIP 300018 - Pond Clean Up 140,000 140,000
CIP 300018 - Landscape Renovation - - - -
Arterial
CIP 300018 - Landscape Renovation - 20,000 20,000 -
Transfer from Citywide - 30% Share of Arterial - (6,000) (6,000) - Total Improvement Projects - 154,000 154,000 -
Net Increase (Decrease) in Fund Balance 5,628 (150,600) (158,900) (5,669)

FUND BALANCE
Fund Balance, June 30 $ 206,937 $ 56,337 $ 48,037 $ 42,368 % of Operating Costs 936% 306% 180% 167%

LEVY INFORMATION
Total Special Assessment 27,000 27,000 27,000 18,900
Total Parcels Levied 54 54 54 54
Assessment Rate 500 500 500 350
Maximum Assessment Rate 1,858 1,858 1,858 1,858

9.1.a
Packet Pg. 180 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER F-19
FY 2022/23 LANDSCAPING AND LIGHTING DISTRICT
ZONE 19 - GLASS HOUSE
2020/21
Final
2021/22
Adopted
2021/22
Projected
2022/23
Proposed
Fund Balance, July 1 $ 31,657 $ 35,914 $ 35,914 $ 28,175

REVENUES
Assessment Revenue 14,498 14,656 14,656 14,000
Interest (37) - - -
Other Revenue (Transfers from Citywide) - - - -
Total Revenues 14,461 14,656 14,656 14,000

EXPENDITURES
Personnel 2,900 3,099 3,099 3,190
Contracts 3,552 5,412 5,412 5,508
Utilities 2,261 2,112 2,112 2,300
Materials & Supplies 195 450 450 450
Indirect Costs 1,296 1,322 1,322 1,230
Total Expenditures 10,204 12,395 12,395 12,678
Net Increase (Decrease) in Fund Balance 4,257 2,261 2,261 1,322 Fund Balance w/o Project Costs 35,914 38,175 38,175 29,497 % of Operating Costs 352% 308% 308% 233%

IMPROVEMENT PROJECTS
Interior Only
CIP 300019 - Irrigation Controllers - - - -
CIP 300019 - Remote Control Valves - - - -
CIP 300019 - Landscape Renovation - 10,000 10,000 20,000 Total Improvement Projects - 10,000 10,000 20,000
Net Increase (Decrease) in Fund Balance 4,257 (7,739) (7,739) (18,678)

FUND BALANCE
Fund Balance, June 30 $ 35,914 $ 28,175 $ 28,175 $ 9,497 % of Operating Costs 352% 227% 227% 75%

LEVY INFORMATION
Total Special Assessment 14,656.09 14,656.09 14,656.09 14,000.00 Total Parcels Levied 3 3 3 3
Assessment Rate (rate varies by parcel) 14,656.09 14,656.09 14,656.09 14,000.00 Maximum Assessment Rate 14,656.09 14,890.59 14,890.59 15,188.40

9.1.a
Packet Pg. 181 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER G-1

ASSESSMENT PER UNIT FACTOR BY SPECIAL ZONE

APPENDIX G

SUMMARY OF ASSESSMENTS
Zone
Number Zone Name
Proposed
Unit
Factors
FY 2021/22
Levied
Rate per Unit
FY 2022/23
Proposed
Rate per Unit
FY 2022/23
Estimated
Revenue
Proposed
Max Rate per
Unit
Zone 1 Citywide Street Lighting 26,515.50 $30.23 $30.23 $801,564 $33.90 Zone 2 Citywide Landscaping 24,881.25 $71.81 $73.25 $1,822,457 $73.25 Zone 3 Canyon Lakes 3,011.75 $80.00 $0.00 $0.00 $110.00 Zone 4 Vista San Ramon 161 $180.00 $180.00 $28,980 $180.00 Zone 5 Summerwood Loop 421 $97.00 $97.00 $40,837 $160.00 Zone 6 West Branch 631.75 $380.00 $380.00 $240,065 $380.00 Zone 7 Bent Creek 452 $445.00 $445.00 $201,140 $445.00
Zone 8 Deerwood 639 $100.00 $115.00 $73,485 $115.00
Zone 9 Country View 184 $100.00 $50.00 $9,200 $100.00
Zone 10 Old Ranch Estates 136 $320.00 $300.00 $40,800 $380.00 Zone 11 Village Parkway 241 $70.00 $70.00 $16,870 $110.00 Zone 12 El Nido 158 $95.00 $95.00 $15,010 $125.00
Zone 13 Crown Ridge 104 $730.00 $730.00 $75,920 $1,000.00 Zone 14 Four Oaks 59 $175.00 $175.00 $10,325 $175.00
Zone 15 Circle E 153 $250.00 $200.00 $30,600 $300.00
Zone 16 Thomas Ranch 140 $55.00 $55.00 $7,700 $100.00
Zone 17 Henry Ranch 102 $225.00 $225.00 $22,950 $375.00 Zone 18 Old Ranch Summit 54 $500.00 $350.00 $18,900 $1,858.00 Zone 19* Glass House SR $7,723.76
CH $1,260.42
SR $7,378.00
CH $1,204.00
SR $8,004.29
CH $1,306.20
VV $5,671.91 VV $5,418.00 $14,000 VV $5,877.91
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing $3,470,803
The owners of the three Zone 19 parcels were responsible for paying the Zone 1 and Zone 2 assessments prior to the formation of Zone 19. Therefore, these three parcels are included in the Zone 1 and Zone 2 unit factors and revenue estimates above, in addition to the Zone 19 assessment and revenue estimates.

Description
Per Unit
FY 2021/22
Per Unit
FY 2022/23
Per Unit
Change
Bishop Ranch Properties (Zone 1 only) $30.23 $30.23 $0.00 Canyon Lakes (Zone 1, Zone 2, Zone 3) $182.04 $103.48 ($78.56) Vista San Ramon (Zone 1, Zone 2, Zone 4) $282.04 $283.48 $1.44 Summerwood Loop (Zone 1, Zone 2, Zone 5) $199.04 $200.48 $1.44 West Branch (Zone 1, Zone 2, Zone 6) $482.04 $483.48 $1.44 Bent Creek (Zone 1, Zone 2, Zone 7) $547.04 $548.48 $1.44 Deerwood (Zone 1, Zone 2, Zone 8) $202.04 $218.48 $16.44 Country View (Zone 1, Zone 2, Zone 9) $202.04 $153.48 ($48.56) Old Ranch Estates (Zone 1, Zone 2, Zone 10) $422.04 $403.48 ($18.56) Village Parkway (Zone 1, Zone 2, Zone 11) $172.04 $173.48 $1.44 El Nido (Zone 1, Zone 2, Zone 12) $197.04 $198.48 $1.44 Crown Ridge (Zone 1, Zone 2, Zone 13) $832.04 $833.48 $1.44 Four Oaks (Zone 1, Zone 2, Zone 14) $277.04 $278.48 $1.44 Circle E (Zone 1, Zone 2, Zone 15) $352.04 $303.48 ($48.56) Thomas Ranch (Zone 1, Zone 2, Zone 16) $157.04 $158.48 $1.44 Henry Ranch (Zone 1, Zone 2, Zone 17) $327.04 $328.48 $1.44 Old Ranch Summit (Zone 1, Zone 2, Zone 18) $602.04 $453.48 ($148.56) Glass House (Zone 19)* SR $7,723.76
CH $1,260.42
VV $5,671.91
SR $7,378.00
CH $1,204.00
VV $5,418.00 ($656.09)
All Other Areas (Zone 1, Zone 2) $102.04 $103.48 $1.44
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing The Zone 1 and Zone 2 assessments for these parcels are accounted for separately from the Zone 19 assessments.

Therefore, no increases for Zone 1 and Zone 2 are showing under Zone 19.

CUMULATIVE ASSESSMENTS
(includes Citywide Zones and Special Zone)

9.1.a
Packet Pg. 182 Attachment: A: FY 2022/23 Amended Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2022-095 : Public Hearing Amended ER Landscaping and Lighting Assessment District Fund (LL)
Capital Improvement Program 2022/23 - 2026/27
No Pr # Project Name Prior Yrs 2022-23 2023-24 2024-25 2025-26 2026-27 Total 5Yr Beyond 5yr Total Project 1 300007 Bent Creek Zone Improvements - Zone 7 $167,500 $30,000 $35,500 $10,000 $0 $5,000 $80,500 $100,000 $348,000 905530 Bollinger Canyon Rd. / Iron Horse Trail
Bicycle Pedestrian Overcrossing
2 $400,000 $100,000 $0 $0 $0 $0 $100,000 $0 $500,000
300003 Canyon Lakes Zone Improvements - Zone
3 3 $140,000 $50,000 $55,000 $30,000 $0 $15,000 $150,000 $0 $290,000 4 935404 Centralized Irrigation System Upgrade $349,246 $0 $0 $0 $0 $0 $0 $0 $349,246 5 300015 Circle E Zone Improvements - Zone 15 $60,000 $3,000 $0 $0 $0 $0 $3,000 $52,000 $115,000 300002 Citywide Landscaping Zone
Improvements - Zone 2
6 $258,000 $72,000 $82,000 $72,000 $97,000 $72,000 $395,000 $300,000 $953,000 300001 Citywide Lighting Zone Improvements -
Zone 1
7 $90,000 $48,000 $48,000 $48,000 $48,000 $48,000 $240,000 $1,000,000 $1,330,000 300021 Citywide Lighting Zone Street Lights
Improvements - Zone 1
8 $100,000 $75,000 $50,000 $50,000 $50,000 $0 $225,000 $150,000 $475,000 9 300009 Country View Zone Improvements - Zone 9 $0 $11,000 $0 $0 $0 $0 $11,000 $50,000 $61,000 300013 Crown Ridge Zone Improvements - Zone
13 10 $60,000 $13,000 $8,000 $3,000 $3,000 $3,000 $30,000 $40,000 $130,000 11 300008 Deerwood Zone Improvements - Zone 8 $87,411 $0 $0 $0 $0 $0 $0 $0 $87,411 12 300012 El Nido Zone Improvements - Zone 12 $4,877 $5,000 $0 $2,000 $0 $0 $7,000 $8,000 $19,877 13 955478 Fountain Repairs and Replacement $772,606 $0 $0 $0 $0 $0 $0 $0 $772,606 14 300014 Four Oaks Zone Improvements - Zone 14 $5,245 $0 $0 $0 $0 $0 $0 $0 $5,245 300019 Glass House Zone Improvements - Zone
19 15 $15,000 $20,000 $0 $0 $0 $9,000 $29,000 $9,000 $53,000 300017 Henry Ranch Zone Improvements - Zone
17 16 $0 $5,000 $0 $0 $6,000 $0 $11,000 $0 $11,000
17 955516 Irrigation Booster Pump Installation $23,982 $0 $0 $0 $0 $0 $0 $0 $23,982 300010 Old Ranch Estates Zone Improvements -
Zone 10
18 $75,000 $80,000 $0 $0 $0 $0 $80,000 $0 $155,000
300018 Old Ranch Summit Zone Improvements -
Zone 18
19 $195,000 $0 $15,000 $30,000 $0 $0 $45,000 $25,000 $265,000 20 935488 Street Landscape Planting Renovation $514,476 $0 $0 $0 $0 $0 $0 $0 $514,476 300005 Summerwood Loop Zone Improvements -
Zone 5
21 $45,209 $10,000 $3,000 $0 $0 $15,000 $28,000 $469,645 $542,854 300016 Thomas Ranch Zone Improvements - Zone
16 22 $0 $0 $1,000 $0 $0 $0 $1,000 $15,000 $16,000
300011 Village Parkway Zone Improvements -
Zone 11
23 $53,400 $20,000 $2,000 $2,000 $2,000 $2,000 $28,000 $6,700 $88,100