Provides support to and interacts with the Mayor and City Council. Coordinates contract arrangements with other agencies, business organizations, professional and technical groups, and private parties; coordinates and expedites reports and program information from City departments.
Attends meetings of the City Council and other groups as required; represents the City Manager at various meetings in the consideration of general concerns and problems affecting the total operation of the City; interprets City policies and procedures to groups and individuals. Prepares correspondence, reports and other written materials for City management, the Mayor, and the City Council.
May coordinate legislative analysis and response with the City Attorney's office. Assigns, supervises, and reviews the work of management and/or support staff on a project or day-today basis. Performs related duties as required.
Primary liaison between the City Manager and the business community.
QUALIFICATIONS
Knowledge of:
Extensive knowledge of the principles and practices of public or business administration, including organization, fiscal, and personnel management.
Thorough knowledge of the principles and practices of operational and organizational analysis. Extensive knowledge of the organizations, functions, policies, and administrative procedures of a municipal government or other public agency.
Thorough knowledge of the principles and practices of financial planning and budgeting. Knowledge of techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business and professional organizations. Knowledge of administrative and management techniques, including work planning, employee supervision, and work review and evaluation.
Knowledge of analytical research techniques, statistical methods, and technical and narrative report writing.
Knowledge of state and federal legislative procedures as well as County, Regional and Non-Profit organizations who work in and around the City.
Ability to:
Conduct analytical, management, and operational studies, evaluate alternatives, and make sound, effective and strategic recommendations.
Interpret, apply, and explain rules, regulations, policies and procedures. Plan, supervise, review, and evaluate the work of staff, directly or through subordinate levels of management.
Provide innovative ideas for the improvement of services, changes in organization design, and measures to improve efficiency of operations.
Communicate effectively in English both orally and in writing; make oral presentations; and compose clear and organized written materials.
Use tact, discretion, and good judgment in the handling of sensitive records and confidential information.
Prioritize work and use sound, independent judgment within policy and procedural guidelines. Facilitate, establish and maintain effective working relationships with those contacted in the course of the work.
Effectively utilize computer applications and technology related to the work.
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Manage, direct, and provide effective leadership and coordinate the activities of a municipal organization.
Manage multiple complex projects simultaneously.
Develop and administer sound City-wide goals, objectives, policies, work standards, internal controls, and methods for evaluating achievement and performance levels. Plan, organize, and direct the work of staff.
Select, supervise, train, and evaluate staff.
Delegate authority and responsibility.
Negotiate and resolve complex issues.
Identify and respond to sensitive community, organizational, and City Council issues, concerns, and needs.
Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply federal, state, and local policies, laws, and regulations. Respond to inquiries or complaints and explain regulations and procedures to the general public, members of the business community, and representatives of other agencies and organizations. Effectively present information to City Council, department directors and public groups. Exercise sound, independent judgment within general policy guidelines. Work with and coordinate the activities of administrative officials while encouraging their development as administrators.
Serve effectively as the administrative agent of the City Council and represent the City Council to the general public and representatives of other agencies.
Facilitate group participation and consensus building; and deal constructively with conflict and develop consensus.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
A Bachelor's degree from an accredited four-year college or university with major coursework in public or business administration, public policy, or a field related to the work, and a minimum of five (5) years of progressively responsible experience in management level work and supervisory or administrative experience, preferably in a public agency; or any equivalent combination of education and experience that provides the knowledge, skills, and abilities listed below. Possession of a Master's Degree in an appropriate field is highly desirable.
Licenses and Certifications:
Possession of, or ability to obtain, a valid California Driver’s License by time of appointment.
PHYSICAL DEMANDS
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using
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various modes of private and commercial transportation; and to verbally communicate to exchange information.
ENVIRONMENTAL ELEMENTS
Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.
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CITY COUNCIL STAFF REPORT
DATE: January 10, 2023
TO: City Council/City Manager
FROM: Christina Franco, City Clerk
By: Christina Franco, City Clerk
SUBJECT: RESOLUTION NO. 2023-010 - Approving the 2023 City Council Liaison Appointments to the City Committees, City Foundations, City Liaisons, Council Committees, Regional Committees, Other Agencies, and Ex-Officio Assignments
RESOLUTION NO. 2023-011 - Approving the 2023 City Council Appointments to the Central Contra Costa Transit Authority RESOLUTION NO. 2023-012 - Approving the 2023 City Council Appointments to the Southwest Area Transportation Committee RESOLUTION NO. 2023-013 - Approving the 2023 City Council Appointments to the Tri-Valley Transportation Council
RECOMMENDED ACTION
Staff recommends that the City Council review the 2023 City Council Liaison Appointments and adopt these Resolutions.
BACKGROUND/DISCUSSION
The Mayor, with consent of the City Council, shall make annual City Council liaison appointments to: City Committees, City Foundations, City Liaisons, Council Committees, Regional Committees, Other Agencies, and Ex-Officio Assignments. Adoption of this Resolution will confirm the Councilmember’s liaison assignments for 2023. Separate City Council resolutions are required for appointments to the Central Contra Costa Transit Authority (CCCTA), Southwest Area Transportation Committee (SWAT), and the Tri-Valley Transportation Council (TVTC).
FISCAL ANALYSIS
There are no fiscal impacts.
10.2 Packet Pg. 140
RESOLUTION NO. 2023-010
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON APPROVING THE 2023 CITY COUNCIL LIAISON APPOINTMENTS TO THE CITY
COMMITTEES, CITY FOUNDATIONS, CITY LIAISONS, COUNCIL COMMITTEES,
REGIONAL COMMITTEES, OTHER AGENCIES, AND EX-OFFICIO ASSIGNMENTS WHEREAS, each year City Councilmembers are appointed to serve as liaisons for a one year term to the Approving the 2023 City Council Liaison Appointments to the City Committees, City Foundations, City Liaisons, Council Committees, Regional Committees, Other Agencies, and Ex-Officio Assignments; and
WHEREAS, on January 10, 2023 Mayor Hudson made the liaison appointments; and WHEREAS, at that time, the Councilmembers accepted their appointments.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby formally approve the 2023 City Council Liaison Appointments provided in Exhibit 1 of this Resolution.
PASSED, APPROVED AND ADOPTED on January 10, 2023 following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________
David E. Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk
Exhibit 1: 2023 City Council Liaison Appointments
10.2 Packet Pg. 141
2023 CITY COUNCIL LIAISON APPOINTMENTS
CITY COMMITTEES
Arts Advisory Committee...............................................................................Rubio/Verose Economic Development Advisory Committee .............................................Rubio/Perkins Housing Advisory Committee .......................................................................Perkins/Rubio Innovation and Technology Advisory Committee…………………………………. Verose/Rubio Library Advisory Committee..........................................................................Perkins/Armstrong Open Space Advisory Committee.................................................................Armstrong/Rubio Senior Citizen Advisory Committee..............................................................Armstrong/Hudson Teen Council..................................................................................................Rubio/Armstrong Transportation Advisory Committee ............................................................Hudson/Verose
CITY FOUNDATIONS
Arts Foundation.............................................................................................Rubio Historic Foundation.......................................................................................Verose Library Foundation........................................................................................Perkins Senior Foundation.........................................................................................Armstrong
CITY LIAISONS
City of Dublin .................................................................................................Hudson City of Livermore ...........................................................................................Hudson City of Pleasanton .........................................................................................Hudson Town of Danville............................................................................................Hudson
COUNCIL COMMITTEES
Finance Committee **.................................................................................Armstrong/Perkins Policy Committee **.....................................................................................Verose/Rubio Infrastructure Committee** …………………………………………………………......Rubio/Verose
REGIONAL COMMITTEES
Association of Bay Area Governments (ABAG) *.........................................Hudson/Perkins Central Contra Costa Transit Authority (CCCTA) * ......................................Hudson Community Emergency Response Team (CERT) * .....................................Perkins/Armstrong East Bay Regional Parks District * ..............................................................Perkins/Verose Iron Horse Trail Advisory Committee * ........................................................Perkins/Armstrong League of California Cities (LOCC) - East Bay Division ..............................All Southwest Area Transportation Committee (SWAT) *................................Hudson/Verose Street Smarts *.............................................................................................Hudson/Rubio TRAFFIX..........................................................................................................Hudson/Rubio
10.2 Packet Pg. 142
Tri-Valley Transportation Council (TVTC)* ...................................................Perkins/Verose Tri-Valley Affordable Housing Committee *.................................................Hudson/Rubio Tri-Valley San Joaquin Regional Rail Authority (Valley Link) 1………… ........Hudson Tri-Valley Water Liaison Committee .............................................................Rubio
OTHER AGENCIES
Central Contra Costa Sanitary District (CCCSD)..........................................Hudson/Verose Dougherty Valley Oversight Committee (DVOC) **.....................................Hudson/Perkins Dublin San Ramon Services District (DSRSD) ............................................Rubio/Armstrong East Bay Municipal Utility District (EBMUD) & Water Issues......................Rubio/Verose East Bay Regional Communications Systems Authority (EBRCSA)2 ..........Perkins/Armstrong Local Agency Formation Committee (LAFCO) 3 ...........................................Perkins Marin Clean Energy ………………………………………………………………………… ..Perkins/Armstrong San Ramon Valley Fire Protection District (SRVFPD) .................................Perkins/Verose San Ramon Valley Emergency Preparedness Citizen Corps Council………Armstrong/Hudson San Ramon Valley Unified School District (SRVUSD) .................................Verose/Perkins
EX OFFICIO ASSIGNMENTS
Mayors’ Conference (Mayor & Vice Mayor) * .............................................Hudson/Vice Mayor Supervisor Andersen’s Liaison (Mayor & Vice Mayor) * ............................Hudson/Vice Mayor Chamber of Commerce (Mayor & City Manager)........................................Hudson/City Manager Corporate (Mayor).........................................................................................Hudson NOTE:
Where marked with *, person named first will be the Representative, the second will be the Alternate.
Where marked with **, both must attend for a quorum.
1 The appointment for Tri-Valley San Joaquin Regional Rail Authority is made by Contra Costa Transit Authority (CCTA).
2 The appointment for East Bay Regional Communications Systems Authority (EBRCSA) is made by the Mayor’s Conference.
3 The appointment for Local Agency Formation Committee (LAFCO) is made by the Mayor’s Conference.
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RESOLUTION NO. 2023-011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON APPROVING THE 2023 CITY COUNCIL APPOINTMENTS
TO THE CENTRAL CONTRA COSTA TRANSIT AUTHORITY
WHEREAS, each year City Councilmembers are appointed to serve as liaisons for a one year term to the City Committees, Council Committees, Other Agencies, and Area Wide and State Wide Committees; and
WHEREAS, on January 10, 2023, Mayor Hudson was appointed to represent San Ramon on the Central Contra Costa Transit Authority (CCCTA); and WHEREAS, at that time, Mayor Hudson accepted the appointment.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby formally approve the appointment of Mayor Hudson to the Central Contra Costa Transit Authority.
PASSED, APPROVED AND ADOPTED on January 10, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________
David E. Hudson, Mayor
ATTEST:
____________________________
Christina Franco, City Clerk
10.2 Packet Pg. 144
RESOLUTION NO. 2023-012
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON APPROVING THE 2023 CITY COUNCIL APPOINTMENTS
TO THE SOUTHWEST AREA TRANSPORTATION COMMITTEE
WHEREAS, each year City Councilmembers are appointed to serve as liaisons for a one year term to the City Committees, Council Committees, Other Agencies, and Area Wide and State Wide Committees; and
WHEREAS, on January 10, 2023, Mayor Hudson was appointed as the primary and Councilmember Verose as the alternate to represent San Ramon on the Southwest Area Transportation Committee, and
WHEREAS, at that time, Mayor Hudson and Councilmember Verose accepted the appointments.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby formally approve the appointments of Mayor Hudson and Councilmember Verose to the Southwest Area Transportation Committee.
PASSED, APPROVED AND ADOPTED on January 10, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________
David E. Hudson, Mayor
ATTEST:
____________________________
Christina Franco, City Clerk
10.2 Packet Pg. 145
RESOLUTION NO. 2023-013
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON APPROVING THE 2023 CITY COUNCIL APPOINTMENT
TO THE TRI-VALLEY TRANSPORTATION COUNCIL
WHEREAS, each year City Councilmembers are appointed to serve as liaisons for a one year term to the City Committees, Council Committees, Other Agencies, and Area Wide and State Wide Committees; and
WHEREAS, on January 10, 2023, Councilmember Perkins was appointed as the primary and Councilmember Verose as the alternate to represent San Ramon on the Tri-Valley Transportation Council; and
WHEREAS, at that time, Councilmembers Perkins and Verose accepted the appointment.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby formally approve the appointment of Councilmembers Perkins and Verose to the Tri-Valley Transportation Council.
PASSED, APPROVED AND ADOPTED on January 10, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________
David E. Hudson
ATTEST:
____________________________
Christina Franco, City Clerk
10.2 Packet Pg. 146
CITY COUNCIL STAFF REPORT
DATE: January 10, 2023
TO: City Council/City Manager
FROM: Christina Franco, City Clerk
By: Christina Franco, City Clerk
SUBJECT: Election of the Mayor Pro Tempore for the City of San Ramon
RECOMMENDED ACTION
Staff recommends that the City Council select a Mayor Pro Tempore for 2023.
BACKGROUND/DISCUSSION
Section A4-2 B Mayor and Mayor Pro Tempore of Chapter I Legislative Body, of Division A4 Officers and Employees, of the Municipal Code of the City of San Ramon, states that:
In even-numbered years, the city council shall meet at the regularly scheduled meeting next following the meeting at which the declaration of the election results was made pursuant to Section 10262 or 10263 of the Elections Code and choose one of its members as mayor pro tempore for a one-year term. In odd-numbered years, the city council shall at the first regularly scheduled meeting in November select one of its members as mayor pro tempore for a one-year term.
The January 10, 2023 City Council meeting qualifies as the first regularly scheduled meeting at which the Mayor Pro Tempore may be selected.
FISCAL ANALYSIS
None.
STEPS FOLLOWING APPROVAL
The City Clerk will notify the appropriate agencies of the selection of the Mayor Pro Tempore for the City of San Ramon.
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