City Council Finance Committee
April 24, 2023

ENGINEER'S REPORT
for
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1
ZONE 4 – VISTA SAN RAMON

ASSESSMENT INCREASE AND LEVY OF ANNUAL

ASSESSMENT FOR FISCAL YEAR
JULY 1, 2023 - JUNE 30, 2024

TABLE OF CONTENTS
CERTIFICATIONOFFILING…………………………………………………………………......3
I. Introduction……………………………………………………………………………………..5
II. District Purpose and Service Levels………………………………………………………..5 III. Assessment District Diagram…………………………………………………………………...6 IV. Plans and Specifications for Improvements……………………………………………….7 V. District Funding…………………………………………………………………………..10
VI. Assessment Rates…………………………………………………………………………12
VII. Assessment Methodology………………………………………………………………...........13 VIII. Revenues and Expenditures…………………………………………………………….…16 IX. Assessment Roll………………………………………………………………………………..16
Appendices
Appendix A - City of San Ramon City Council Resolution No. 2023-036 Appendix B - Assessment District Diagram
Appendix C – Map of Existing and Proposed Improvements Zone 4 Appendix D - Estimated Costs and Reserve Fund Study
Appendix E - Street Landscaping & Lighting Unit Factors

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ZONE 4 – VISTA SAN RAMON

ASSESSMENT INCREASE AND LEVY OF ANNUAL ASSESSMENT FISCAL YEAR JULY 1, 2023 - JUNE 30, 2024
(Pursuant to the Landscaping & Lighting Act of 1972 and the Right to Vote on Taxes Act)

CERTIFICATIONOFFILING
Robin Bartlett, Engineer of Work of Assessment District No. 1984-1, City of San Ramon, Contra Costa County, California, makes this report, as directed by the City Council. The San Ramon Landscaping & Lighting Assessment District No. 1984-1, Zone 4 is intended to provide Landscaping & Lighting improvements within certain incorporated limits of the City and to levy and collect assessments sufficient to pay for those improvements. This report is to reestablish the Assessment District 1984-1, Zone 4 and to levy the assessment for Fiscal Year July 1, 2023 - June 30, 2024.

The improvements outlined in this report are briefly described as follows:

The installation of landscaping, public lighting facilities and facilities appurtenant thereto or which are necessary or convenient for their maintenance or servicing, and the maintenance or servicing of the foregoing.

The improvements for FY 2023/24 will include servicing or maintenance, or both, of existing public lighting facilities and certain landscaping, and the installation of new street lights and/or landscaping within the budgeted limits.

The undersigned respectfully submits the enclosed Engineer's Report as directed by the City Council.

Dated: , 2023 By:

Robin Bartlett, P.E., District Engineer
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was filed with me on the 10th day of August, 2023.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California

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I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was approved and confirmed by the City Council of the City of San Ramon, California, on the ____ day of _____________, 2023.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was filed with the County Auditor of the County of Contra Costa on the ____ day of _____________, 2023.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California

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Packet Pg. 269 Attachment: B: Draft Engineer’s Report for Landscaping and Lighting District No. 1984-1, Zone 4 Vista San Ramon Fiscal Year 2023-2024 (3970

ENGINEER’S REPORT
for
LANDSCAPING & LIGHTING DISTRICT NO.
1984-1
ZONE 4 – VISTA SAN RAMON

ASSESSMENT INCREASE AND LEVY OF ANNUAL

ASSESSMENT FISCAL YEAR
JULY 1, 2023 - JUNE 30, 2024
I. INTRODUCTION
The City of San Ramon Landscaping & Lighting District No.1984-1 (District) was formed in 1984 in accordance with the Landscaping and Lighting Act of 1972 (Streets and Highways Code Section 22500 et seq).

The District has been reestablished each year thereafter. On November 5, 1996, California voters approved Proposition 218, entitled the "Right to Vote on Taxes Act," which added Articles XIIIC and XIIID to the California Constitution. Proposition 218 established new procedural requirements for the formation and administration of assessment districts. The City of San Ramon has taken the necessary steps to ensure that Landscaping & Lighting District No. 1984-1 is compliant with Proposition 218.

Per Section 22622 of the Streets and Highways Code, the City Council of the City of San Ramon adopted Resolution 2023-036 on April 11, 2023, which ordered the District Engineer to prepare and file an Engineer’s Report for a proposed assessment increase for Zone 4 for FY 2023/24 and described new improvements for the District. Resolution 2023-036 is included as Appendix A.

II. DISTRICT PURPOSE AND SERVICE LEVELS
The Landscaping & Lighting District No.1984-1 Zone 4 (Zone 4) provides for the maintenance of street landscaping and lighting. The District provides services and maintains improvements as described in subdivision improvement plans, capital improvement plans and prior engineers reports on file with the City, and as follows:

Routine maintenance activity consists of the following:

Irrigation and irrigation repairs Vegetation trimming and trash removal Tree pruning Refreshing mulch
Lighting and light maintenance Fertilizing
Weed abatement Pest abatement
Non-Routine maintenance activity and end of life replacement includes:

Tree replacement Shrub and ground cover replacement
Irrigation upgrades and replacement Lighting upgrades and end of life replacement

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Drought and storm related replacements
III. ASSESSMENT DISTRICT DIAGRAM
The Assessment District Diagram (Appendix B) delineates the assessment district Zone 4 boundary. That area consists of Subdivisions 5467 and 5468. The District Engineer and Engineer of Work, hereby finds that the properties within Zone 4 each receive approximately equal special benefit from the work and improvements within that special zone.

IV. PLANS AND SPECIFICATIONS FOR IMPROVEMENTS
The description and location of existing and proposed new improvements that are or will be maintained by the District during FY 2023/24 are as follows:

Existing and Proposed Improvements
The existing improvements within Zone 4 consist of the following:
1) Arterial Roadside Landscaping. This landscaping consists of mulch or ground cover, shrubs, trees, associated irrigation systems. The improvements are located along the east side of Alcosta Boulevard, between the east curb and soundwall, beginning from a point approximately 57 feet northwest of the back of sidewalk at Bollinger Canyon Road where the existing soundwall is parallel to Alcosta Boulevard, and extending to a point adjacent to the northern boundary of Subdivision 5468 approximately 240 feet south of Hospital Road.

Maintenance responsibilities for this area are shared with the Citywide Landscaping Zone 2. 2) Median Landscaping at Entry Points: This landscaping consists of mulch or ground cover, shrubs, trees, associated irrigation systems and decorative lighting. The improvements are located in the median islands on Overlook Drive and Woodland Drive within 60 feet of Alcosta.
3) Interior Median Landscaping: This landscaping consists of mulch or ground cover, shrubs, trees, associated irrigation systems, and dog waste bag dispensers. The improvements are located on the central median islands on Woodview Circle.

The small retaining wall and the landscape behind it near Overlook Drive are not maintained by the Landscape and Lighting District. The maintenance of the soundwall is the responsibility of the Landscape and Lighting District Citywide Zone 2, except for Vista San Ramon signage, which is the responsibility of the Vista San Ramon Home Owners Association.

Proposed New Improvements may include the following:

Enhanced decorative lighting, entry statement signage, and replacement of trees, shrubs and other vegetation, ground cover, mulch, and other improvements as listed above in kind or of a generally similar nature as required due to decline or end of useful life of existing improvements.

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Plans of existing improvements are on file with the City Clerk. The general location of the existing and proposed improvements are indicated on the Map of Existing and Proposed Improvements, Zone 4 (Appendix C).

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Packet Pg. 272 Attachment: B: Draft Engineer’s Report for Landscaping and Lighting District No. 1984-1, Zone 4 Vista San Ramon Fiscal Year 2023-2024 (3970

V. COSTS
The estimated costs for maintaining the improvements within Zone 4 and for current and upcoming capital improvements and replacement costs are summarized below and in more detail in Estimated Costs and Reserve Fund Study, Appendix D. All costs are in current year dollars. No inflation factors have been included in the analysis, and it is assumed that overall maintenance and replacement costs will increase similarly to the overall consumer price index.

Estimated Annual Maintenance Costs
Based on FY 2022/23 Adopted Budget
Item Cost
Personnel $11,777
Contracts $7,000
Utilities $16,400
Materials & Supplies $1,500
Total $36,677
Estimated Annualized Replacement Costs
Based on FY 2022/23 Costs
Item Quantity Units Cost
per Unit Cost Remaining Life
Annualized
Cost
Arterial Tree 92 each $850 $78,200 20 $3,910
Arterial Shrub 2610 each $30 $78,300 15 $5,220
Arterial Mulch 470 cubic
yard $46 $21,446 3 $7,149
Arterial Remote
Control Valve 31 each $200 $6,200 12 $517
Arterial Master
Valve 2 each $305 $610 10 $61
Arterial Flow Meter 2 each $355 $710 20 $36
Arterial Backflow 1 each $1,250 $1,250 20 $63
Arterial Backflow
Enclosure 2 each $5,000 $10,000 25 $400
Arterial Irrigation
Controller 2 each $4,000 $8,000 15 $533
Arterial Controller
Cabinet 2 each $ 4,000 $8,000 15 $533
Entrance Tree 4 each $850 $3,400 50 $68
Entrance Shrub 113 each $30 $3,390 15 $226
Entrance Mulch 10 cubic
yard $46 $456 3 $152
Entrance Boulders 8 each $0 $0
Entrance Decorative
Lighting 11 each $50 $550 10 $55

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Estimated Annualized Replacement Costs
Based on FY 2022/23 Costs
Item Quantity Units Cost
per Unit Cost Remaining Life
Annualized
Cost
Interior Tree 111 each $850 $94,350 20 $4,718
Interior Shrub 2660 each $
30 $79,800 15 $5,320
Interior Mulch 200 cubic
yard $46 $ 9,126 3 $3,042
Interior Dog Bag 2 each $300 $600 10 $60
Interior Remote
Control Valve 16 each $200 $3,200 10 $320
Interior Master
Valve 1 each $305 $305 10 $31
Interior Flow Meter 1 each $355 $355 20 $18
Interior Backflow 1 each $1,250 $1,250 20 $63
Interior Backflow
Enclosure 1 each $5,000 $5,000 25 $200
Interior Irrigation
Controller 1 each $4,000 $4,000 15 $267
Interior Controller
Cabinet 1 each $4,000 $4,000 15 $267
Total $33,226
Contingency (10%) $3,323
Total with contingency $36,549
Estimated Annual Administration Costs
Based on FY 2022/23 adopted Budget
Consultant Services $0
Contra Costa Tax Roll Fees $0
City Overhead and Administration $4,171
Financing Effort $0
Total Administrative Costs $4,171
Total Annualized Costs $77,396
VI. ASSESSMENTMETHODOLOGY
Special and General Benefits
Benefits
The operation and maintenance of the improvements and necessary related administrative expenses the City will incur in obtaining and managing maintenance services will provide benefits to those properties within the boundary of the Zone. The benefits conferred to property within the boundary

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of the Zone from the public improvements are described below. This report does not consider any general enhancement of property value.

Aesthetics
Aesthetics, or the beautification of property, is a primary component of livability. Livability encompasses several qualities and characteristics that are unique to a specific area. The Victoria Transport Policy Institute (2011) expands on the concept of livability and the various benefits associated with that designation:
“The livability of an area increases property desirability and business activity. Livability is largely affected by conditions in the public realm, places where people naturally interact with each other and their community, including streets, parks, transportation terminals and other public facilities.

Livability also refers to the environmental and social quality of an area as perceived by employees, customers and visitors. This includes local environmental conditions, the quality of social interactions, opportunities for recreation and entertainment, aesthetics, and existence of unique cultural and environmental resources.”
The maintenance and servicing of the improvements increases the aesthetics, appearance and desirability of properties within the proposed boundaries of the District. The overall appeal of the District is enhanced when improvements are in place and kept in a healthy and satisfactory condition.

The maintenance of the improvements will provide and create a cohesive community identity that will serve to improve the livability within and helps define a positive urban character with the visual features of a destination community. This encourages the enjoyment of the neighborhood as well as promotes the maximum use of each area.

Conversely, appeal decreases when improvements are not well maintained, unsafe, or destroyed by the elements or vandalism. Upgraded and maintained amenities will enhance the appearance, desirability and “livability” of the property throughout the District.

Pedestrian Benefit
Landscaped areas will be maintained and free from trash. These routinely maintained sidewalks will provide a year-round, aesthetically pleasing environment that will encourage pedestrian activity.

Regular maintenance and repair ensures that the improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties adjacent to or in close proximity to the improvements within the proposed Zone. According to the Victoria Transport Policy Institute (2011), streetscapes have a significant effect on how people view and interact with their community.

With streetscapes that are safe and inviting, people are more likely to walk, which can help reduce automobile traffic, improve public health and attract residents to the community.

Maintained walking improvements will enhance the local identity of the Zone, which will lead to a stronger and healthier community. The walking improvements including benches, water fountains and trash receptacles will establish continuity throughout the district. The walking improvements also provide an additional means to enjoy the landscaping improvements.

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A survey conducted by DMB (an Arizona based commercial developer) found that there was a strong demand for communities characterized by pedestrian access, a sense of connection, and a sense of community and diversity (Urban Land Institute, 2006). According to the Urban Land Institute report “Creating Walkable Places: Compact Mixed-Use Solutions,” people want their neighborhoods to provide more opportunities to walk (Urban Land Institute, 2006). A survey sponsored by the Surface Transportation Policy Project found that 55% of respondents would like to walk more, 63% would like to run errands on foot and walk to stores, and 79% would like sidewalks and other places to walk and exercise (Urban Land Institute, 2006). The installation of the inter-connecting sidewalks improves the livability and appeal for the properties.

Security and Safety Benefits
A recent study has found that after landscape improvements were installed, there was a 46% decrease in crash rates across urban arterial and highway sites and a second study reviewed found a 5% to 20% reduction in mid-block crashes after trees and planters in urban arterial roads were put in place.

In addition, there is less graffiti, vandalism, and littering in outdoor spaces with natural landscapes than in comparable plant-less spaces (Wolf, 2010). As residents are active in their neighborhoods there is a proportional reduction in crime as these neighborhoods become more cohesive, self-aware, and self-policing.

Further, by including landscaping in the central portion of streets, this will discourage pedestrians from cutting across the streets and encourage the use of designated pedestrian crossings. The Victoria Transport Policy Institute (2011) has found that streetscapes reduce traffic speeds, and when combined with improved pedestrian crossing conditions, can significantly reduce collisions.

According to the Federal Highway Administration (“FHWA”), sidewalks and walking trails reduce roadway accidents, including pedestrian/motor vehicle accidents. In addition, roadways without sidewalks are more than twice as likely to have pedestrian involved accidents compared to sites with sidewalks on both sides of the street (FHWA, n.d.). In 2008, the National Traffic Safety Administration’s (“NHTSA”) National Pedestrian Crash Report identified California as one of the states with the highest number of pedestrian deaths (NHTSA, 2008).

The maintained improvements will provide an increased level of safety to the property, residents, and visitors to the Zone. Convenient and safe pedestrian access is a critical component to the establishment of a community. Well-maintained and clean sidewalks and walking trails provide a separation between vehicle and pedestrian as well as property and pedestrian, which provides a safety benefit for both property and pedestrian. Safety for pedestrians involves not only a degree of protection from vehicular accidents, but also from criminal activity. Well-maintained areas mitigate crime, especially vandalism, and enhance pedestrian and vehicular safety.

The U.S. Department of Transportation Federal Highway Administration (FHWA, n.d.) notes that annually, around 4,500 pedestrians are killed in traffic crashes with motor vehicles in the United States. Pedestrians killed while “walking along the roadway” account for almost 8 percent of those deaths. Providing safe walkways separated from the travel lanes could help to prevent up to 88 percent of these “walking along roadway” crashes.

Special and General Benefit

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Special benefit has been determined by breaking the landscaped areas into subareas and estimating the special benefit derived to residents in Zone 4 for each subarea discussed below and determining the total general and special benefit as a weighted total of each subarea. Benefits include aesthetic benefits, security and safety benefit, landscaped buffers to traffic, shade from nearby trees and benefits to pedestrians and motorists from landscaping and trash removal adjacent to the walking path and travel ways. These benefits are shared to varying degrees by residents outside of Zone 4 depending on the location of the landscaping improvement relative to arterial roadways (Alcosta Boulevard). That portion of the benefit not attributable to special benefit is considered general benefit or the maintenance responsibility of the Citywide Zone 2.

For locations adjacent to Alcosta Boulevard, including the entry areas on Overlook and Woodland Drives, the majority of the benefit is assumed to be obtained by those residents closest to the improvement and therefore pass it more frequently, and derive benefits from its appearance and buffering effect from the arterial traffic. However, substantial benefit is attributable to passing users of the arterial road. For this reason the benefits is split to 70% special benefit and 30% benefit attributable to general benefit or the Citywide Zone 2.

The remainder of the landscaping improvements are located on the center median islands on Woodview Circle and entry areas. Woodview Circle is located in the interior of the Zone 4- Vista San Ramon area. That area consists of Subdivisions 5467 and 5468. All entrance and exit to these subdivisions is through Overlook and Woodland Drives. Therefore, no through traffic to other locations is possible through Zone 4. In addition, neither subdivision hosts any community improvements such as parks, trails, community facilities or other features that are routinely utilized by non-residents of the community. Access to the subdivision for parking is restricted to residents during potentially high traffic events at the nearby Central Park. For these reasons, the benefit of the improvements on Woodview Circle is entirely attributed to Special Benefit. All Special Benefit costs will be attributed to Special Zone 4, while all other costs will be borne by Citywide Zone 2, which is charged to all assessable lots within the District according to the method of apportionment.

Method of Assessment
Assessments within the District are allocated in accordance with the Benefit Methodology described above and the following Assessment Methodology. Within the zones in Landscape and Lighting District 1984-1, the assessment is determined by the use of the land, the size of the parcel, and the intensity of use of the parcel. Land use is classified as either (1) residential, (2) industrial, or (3) commercial and institutional. Within these use classifications an estimate of benefit is derived by considering the amount of lighting provided, the number of pedestrians generated by the land use, and the enhancement of the security and beauty of the property. The benefits of a single-family home provide the base for "unit" (proportion) calculations. In other words, a single-family home's unit factor is one (1.0). The unit factor for other land uses is proportional to the benefit each parcel receives relative to a single-family home. Uses that involve more people have higher unit factors, uses that have less frontage have lower unit factors. For example, a condominium's unit factor is

0.75 (because there is less street frontage), while commercial property unit factors range from 4 to 36 (because more people use the property and benefit from the improvements). See Appendix E for the full table of street Landscaping & Lighting unit factors.

Once costs are determined, and each parcel's factors are determined, and are divided by the total

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number of factors to determine the cost per factor. Each parcel's factor is then multiplied by the zone's factor cost(s) to determine that parcel’s FY 2023/24 assessment.

The assessment spread shall be the same as that used for the entirety of the District as indicated in the Engineer’s Report.

VII. MAXIMUM ASSESSMENT and PROPOSED ASSESSMENT FOR FY 2023/24 Maximum Assessment
The proposed maximum assessment was determined based on the current and estimated annual maintenance costs and long-term replacement costs for improvements within the Zone. A longterm reserve fund study was conducted and is summarized in Estimated Costs and Reserve Fund Study, Appendix D. Therefore, the Study was based on the most recently available current costs.

Required replacement costs for existing improvements will vary as those improvements meet the end of the anticipated useful life. This will result in fluctuations in actual expenditures in any given year. In order to determine an appropriate assessment rate, replacement costs were estimated using the remaining useful life of existing improvements or full useful life of new replacements.

Variations in the costs were smoothed over a 30-year time period in order to avoid an excessively high maximum assessment rate. Reserves will be used as needed to cover periods of higher expense.

Based on the Reserve Fund Study and 161 Assessment Units the proposed maximum assessment rate in FY 2023/24 shall be $385 per assessment unit.

In order to maintain fiscal viability of the Zone each fiscal year after the base year (FY 2023/24) the maximum allowable annual assessment rate shall be increased by February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers of the calendar year for the assessment.

The distribution of costs between assessable properties is determined by the Assessment Methodology described in Section VII of this Report.

Assessment to be Levied
The assessment to be levied for Zone 4 Special Zone per assessment unit is based on:
1) The maintenance and capital (replacement) costs as distributed between special and general benefit/Zone 2 responsibility (see detailed summary above). 2) The administrative costs for the zone.
3) The number of assessment units in the zone.
4) Maintenance of reserves necessary for cash flow and capital improvement projects.

There are 161 assessment units within the zone.

Total Annualized Maintenance and Replacement Costs = $77,396 General Benefit = ($11,889)
Total Assessable Costs first year= $65,507

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Use of Reserves = $3,454
Amount to be Assessed first year = $62,053
Assessment per Unit = $385/unit
VIII. ASSESSMENT ROLL
The following is a summary of information included in the Assessment Roll that because of its bulk is filed separately with the City Clerk. According to the Landscaping and Lighting Act, the information must include a listing of all parcels of land within the assessment district. Each parcel must be listed by its distinctive designation, a description of the parcel, and the proposed assessment on the parcel in proportion to the estimated benefit it receives from the improvement.

This is done in the following format:

Property Description Property Description FY 23/24
(Assessor's Parcel #) (Assessor's Description) Assessment Total Assessment: $62,053
The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

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APPENDIX A
City of San Ramon City Council Resolution No. 2023-036

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APPENDIX A

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APPENDIX B

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ALCOSTA BLVD

BOLLINGER
CYN
RD

WOODVIEW TERR DR

WOODLAND DR

OVERLOOK DR
VISTA
P
OINTE
CIR

WOODVIEW CIR

LONE PINE CT

LYNNBROOK DR

RIDGEVIEW CT

LONGWOOD CT

OVERLOOK CT

HILLTOP CT

LANSFOR D
C T

WOODLAND
CT
City of San Ramon Public Works Department
7000 Bollinger Canyon Rd, San Ramon, CA 94583
±
0 125 250 500
Feet
Landscape and Lighting District 1984-1 - Zone 4
(Vista San Ramon)
Assessment District Diagram
5468
5467

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APPENDIX C
Map of Existing and Proposed Improvements Zone
Details of the landscaping improvements within the Zone and locations of these improvements are outlined in the final maps, subdivision improvement plans, capital improvement plans, and are on file with the City Clerk

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5467 IRON HORSE TRAIL

ALCOSTA BLVD

ALCOSTA BLVD

BOLLINGER
CYN
RD

CAMINO RAMON

WOODLAND DR

CANYON VIEW
CIR

CANYON LAKES DR

WOODVIE W CIR

LYNNBROOK DR

VIST A POIN TE C IR

CANYON WOO
DS
CIR

BOLLINGER CANYON WAY

COPPER RIDGE RD

OPAL CT

SAPPHIRE CT
7000 Bollinger Canyon Rd, San Ramon, CA 94583
± City of San Ramon Public Works Department 0 250 500 1,000 Feet
Map of Existing and Proposed Improvements
Trees
Shrubs
Mulch
Decorative Lighting
Boulders
Irrigation
Entrance Median
Trees
Shrubs
Mulch
1 Irrigation Controller
1 Backflow Preventer
Associated Irrigation
Interior Median
Shrubs, Ground cover
Mulch
2 Irrugation Controllers
1 Backflow Preventer
Associated Irrigation
Arterial

APPENDIX C

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APPENDIX D
Estimated Costs and Reserve Fund Study
Details of the landscaping improvements within the Zone and locations of these improvements are outlined in the final maps, subdivision improvement plans, capital improvement plans, and are on file with the City Clerk.

5.3.b
Packet Pg. 286 Attachment: B: Draft Engineer’s Report for Landscaping and Lighting District No. 1984-1, Zone 4 Vista San Ramon Fiscal Year 2023-2024 (3970 Zone 4 Ballot Measure ‐ Estimated Costs and Reserve Fund Study Capital Costs/Deferred Maintenance/Replacement Costs 2022 $ Year Item Quantity Units Cost Cost per Unit Remaining Life Expected life Annualized cost 1 2 3456 Arterial Tree 92 each 78,200$ $ 850 20 50 $ 1,564 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 Arterial Shrub 2610 each 78,300$ $ 30 15 20 $ 3,915 $ 5,220 $ 5,220 $ 5,220 $ 5,220 $ 5,220 $ 5,220Arterial Mulch 470 cubic yard 21,446$ $ 46 3 3 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 Arterial Remote Control Valve 31 each 6,200$ $ 200 12 15 $ 413 $ 517 $ 517 $ 517 $ 517 $ 517 $ 517 Arterial Master Valve 2 each 610$ $ 305 10 15 $ 41 $ 61 $ 61 $ 61 $ 61 $ 61 $ 61 Arterial Flow Meter 2 each 710$ $ 355 20 30 $ 24 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 Arterial Backflow 1 each 1,250$ $ 1,250 20 30 $ 42 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 Arterial Backflow Enclosure 2 each 10,000$ $ 5,000 25 40 $ 250 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 Arterial Irrigation Controller 2 each 8,000$ $ 4,000 15 25 $ 320 $ 533 $ 533 $ 533 $ 533 $ 533 $ 533 Arterial Controller Cabinet 2 each 8,000$ $ 4,000 15 30 $ 267 $ 533 $ 533 $ 533 $ 533 $ 533 $ 533 Total Arterial $ 18,421 $ 18,421 $ 18,421 $ 18,421 $ 18,421 $ 18,421 Entrance Tree 4 each 3,400$ $ 850 50 50 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 Entrance Shrub 113 each 3,390$ $ 30 15 20 $ 170 $ 226 $ 226 $ 226 $ 226 $ 226 $ 226 Entrance Mulch 10 cubic yard 456$ $ 46 3 3 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 Entrance Boulders 8 each $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ Entrance Decorative Lighting 11 each 550$ $ 50 10 10 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 Interior Tree 111 each 94,350$ $ 850 20 50 $ 1,887 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 Interior Shrub 2660 each 79,800$ $ 30 15 20 $ 3,990 $ 5,320 $ 5,320 $ 5,320 $ 5,320 $ 5,320 $ 5,320 Interior Mulch 200 cubic yard 9,126$ $ 46 3 3 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042Interior Dog Bag 2 each 600$ $ 300 10 15 $ 40 $ 60 $ 60 $ 60 $ 60 $ 60 $ 60Interior Remote Control Valve 16 each 3,200$ $ 200 10 15 $ 213 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 Interior Master Valve 1 each 305$ $ 305 10 15 $ 20 $ 31 $ 31 $ 31 $ 31 $ 31 $ 31Interior Flow Meter 1 each 355$ $ 355 20 30 $ 12 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 Interior Backflow 1 each 1,250$ $ 1,250 20 30 $ 42 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63Interior Backflow Enclosure 1 each 5,000$ $ 5,000 25 40 $ 125 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 Interior Irrigation Controller 1 each 4,000$ $ 4,000 15 25 $ 160 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 Interior Controller Cabinet 1 each 4,000$ $ 4,000 15 30 $ 133 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 Total Capital & Replacement costs $ 33,226 $ 33,226 $ 33,226 $ 33,226 $ 33,226 $ 33,226 Total capital costs including contingency Contingency = 0.1 $ 36,548 $ 36,548 $ 36,548 $ 36,548 $ 36,548 $ 36,548 Operating CostsPersonnel $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 Contracts $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 Utilities $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 Materials & Supplies $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 Total Operating $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 Indirect Costs $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 Transfer from Citywide for arterial share of replacement (General Benefit) $ (5,526) $ (5,526) $ (5,526) $ (5,526) $ (5,526) $ (5,526) Transfer from Citywide for arterial share of operating (General Benefit) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) Total General Benefit $ (11,889) $ (11,889) $ (11,889) $ (11,889) $ (11,889) $ (11,889) Grand Total Capital with contingency ‐ general benefit + operating $ 65,507 $ 65,507 $ 65,507 $ 65,507 $ 65,507 $ 65,507 Required Assessment based on 161 parcels $ 407 $ 406.88 $ 406.88 $ 406.88 $ 406.88 $ 406.88 Smoothed over 30 385$
Reserve 30,000$ $ 24,868 $ 19,736 $ 14,604 $ 9,472 $ 4,340 $ (792) Appendix D
page D‐1

5.3.b
Packet Pg. 287
Attachment: B: Draft Engineer’s Report for Landscaping and Lighting District No. 1984-1, Zone 4 Vista San Ramon Fiscal Year 2023-2024 (3970 :

E-1

APPENDIX E

STREET LANDSCAPING & LIGHTING UNIT FACTORS
By Land Use and Use Code
Use Intensity & Security &
Land Use Code1 Visibility Pedestrian Aesthetics Total
Single Family 11-19 .375 .25 .375 1.00
Condominium 29 .250 .25 .250 .75
Multiple Residential (including hotels, motels)
Units:

Two 21 .50 .50 .50 1.50
Three 22 .75 .75 .75 2.25
Four 23 1.00 1.00 1.00 3.00
Five 24 1.25 1.25 1.25 3.75
6 - 12 25 2.50 2.50 2.50 7.50
13 - 24 26 4.50 4.50 4.50 13.50
25 - 59 27 5.00 10.00 5.00 20.00
60 - 80 28 8.75 17.50 8.75 35.00
81 - 100 28 11.25 22.50 11.25 45.00
101 - 200 28 18.75 37.50 18.75 75.00
201 - 400 28 37.50 75.00 37.50 150.00
401 - 600 28 62.50 125.00 62.50 250.00
601 - 800 28 87.50 175.00 87.50 350.00
801 - 1000 28 112.00 225.00 112.50 450.00
etc. etc. etc. etc. etc. etc.

Industrial 50 - 59 Assessment based on frontage and total area of the parcel.

Commercial and 29 - 49 Please see below
Institutional 70 - 79 Please see below
Industrial (Codes 50 - 59 - Frontage Factor plus Area Factor) Frontage (Ft) Factors Parcel Area (SF) Parcel Area (AC) Factors 0 - 200 4 0 - 25,000 0.00 - 0.57 4
201 - 500 12 25,001 - 100,000 0.58 - 2.29 12
501 - 1000 24 100,001 - 250,000 2.30 - 5.79 24
1001 or more 36 250,001 or more 5.80 or more 36
Commercial and Institutional (Codes 29 - 49 and 70 - 79 - Frontage Factor plus Area Factor) Frontage (Ft) Factors Parcel Area (SF) Parcel Area (AC) Factors 0 - 200 4 0 - 5,000 0.00 - .11 4
201 - 500 8 5,001 - 10,000 0.12 - .22 8
501 - 1,000 12 10,001 - 25,000 .23 - .58 12
1,001 - 3,000 16 25,001 - 100,000 .59 - 2.29 16
3,001 - 5,000 24 100,001 - 500,000 2.30 - 11.49 24
5,001 or more 36 500,001 or more 11.50 or more 36
1 The Use Code is the designation used by the County Assessor's Office to indicate how the land is being used.

5.3.b
Packet Pg. 288 Attachment: B: Draft Engineer’s Report for Landscaping and Lighting District No. 1984-1, Zone 4 Vista San Ramon Fiscal Year 2023-2024 (3970 Zone 4 Ballot Measure ‐ Estimated Costs and Reserve Fund Study 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
$ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 1,564 $ 1,564 $ 1,564 $ 5,220 $ 5,220 $ 5,220 $ 5,220 $ 5,220 $ 5,220 $ 5,220 $ 5,220 $ 5,220 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 517 $ 517 $ 517 $ 517 $ 517 $ 517 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 61 $ 61 $ 61 $ 61 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 24 $ 24 $ 24 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 42 $ 42 $ 42 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400$ 533 $ 533 $ 533 $ 533 $ 533 $ 533 $ 533 $ 533 $ 533 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320$ 533 $ 533 $ 533 $ 533 $ 533 $ 533 $ 533 $ 533 $ 533 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 18,421 $ 18,421 $ 18,421 $ 18,421 $ 18,401 $ 18,401 $ 18,297 $ 18,297 $ 18,297 $ 16,512 $ 16,512 $ 16,512 $ 16,512 $ 16,512 $ 14,134 $ 14,134 $ 14,134 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 226 $ 226 $ 226 $ 226 $ 226 $ 226 $ 226 $ 226 $ 226 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170$ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $                     ‐ ‐ $                     ‐ $                     ‐ $                     ‐ $                     ‐ $                     ‐ $                     ‐ $                     ‐ $                     ‐ $                     ‐ $                     ‐ $                     ‐ $                     ‐ $                     ‐ $                ‐ $                ‐ $ $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 1,887 $ 1,887 $ 1,887 $ 5,320 $ 5,320 $ 5,320 $ 5,320 $ 5,320 $ 5,320 $ 5,320 $ 5,320 $ 5,320 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 60 $ 60 $ 60 $ 60 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 320 $ 320 $ 320 $ 320 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 31 $ 31 $ 31 $ 31 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 12 $ 12 $ 12 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 42 $ 42 $ 42 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160$ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 33,226 $ 33,226 $ 33,226 $ 33,226 $ 33,069 $ 33,069 $ 32,965 $ 32,965 $ 32,965 $ 29,554 $ 29,554 $ 29,554 $ 29,554 $ 29,554 $ 24,318 $ 24,318 $ 24,318 $ 36,548 $ 36,548 $ 36,548 $ 36,548 $ 36,375 $ 36,375 $ 36,262 $ 36,262 $ 36,262 $ 32,509 $ 32,509 $ 32,509 $ 32,509 $ 32,509 $ 26,750 $ 26,750 $ 26,750 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ (5,526) $ (5,526) $ (5,526) $ (5,526) $ (5,520) $ (5,520) $ (5,489) $ (5,489) $ (5,489) $ (4,954) $ (4,954) $ (4,954) $ (4,954) $ (4,954) $ (4,240) $ (4,240) $ (4,240) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (11,889) $ (11,889) $ (11,889) $ (11,889) $ (11,883) $ (11,883) $ (11,852) $ (11,852) $ (11,852) $ (11,317) $ (11,317) $ (11,317) $ (11,317) $ (11,317) $ (10,603) $ (10,603) $ (10,603) $ 65,507 $ 65,507 $ 65,507 $ 65,507 $ 65,340 $ 65,340 $ 65,258 $ 65,258 $ 65,258 $ 62,040 $ 62,040 $ 62,040 $ 62,040 $ 62,040 $ 56,994 $ 56,994 $ 56,994$ 406.88 $ 406.88 $ 406.88 $ 406.88 $ 405.84 $ 405.84 $ 405.33 $ 405.33 $ 405.33 $ 385.34 $ 385.34 $ 385.34 $ 385.34 $ 385.34 $ 354.00 $ 354.00 $ 354.00 $ (5,924) $ (11,056) $ (16,188) $ (21,320) $ (26,285) $ (31,250) $ (36,133) $ (41,015) $ (45,898) $ (47,563) $ (49,229) $ (50,894) $ (52,559) $ (54,225) $ (50,844) $ (47,464) $ (44,083) Appendix D
page D‐2

5.3.b
Packet Pg. 289
Attachment: B: Draft Engineer’s Report for Landscaping and Lighting District No. 1984-1, Zone 4 Vista San Ramon Fiscal Year 2023-2024 (3970 :

Zone 4 Ballot Measure ‐ Estimated Costs and Reserve Fund Study 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149$ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 400 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 14,134 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $                ‐ ‐ $                ‐ $                ‐ $                ‐ $                ‐ $                ‐ $                ‐ $                ‐ $                ‐ $                ‐ $                ‐ $                ‐ $                ‐ $                ‐ $                ‐ $                ‐ $                ‐ $                ‐ $ $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12$ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 200 $ 200 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 24,318 $ 24,168 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 26,750 $ 26,585 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ (4,240) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (10,603) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ 56,994 $ 56,874 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792$ 354 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ (40,703) $ (37,202) $ (33,619) $ (30,036) $ (26,453) $ (22,870) $ (19,287) $ (15,704) $ (12,121) $ (8,538) $ (4,955) $ (1,372) $ 2,211 $ 5,794 $ 9,377 $ 12,960 $ 16,543 $ 20,126 $ 23,710 Appendix D
page D‐3

5.3.b
Packet Pg. 290
Attachment: B: Draft Engineer’s Report for Landscaping and Lighting District No. 1984-1, Zone 4 Vista San Ramon Fiscal Year 2023-2024 (3970 :

Zone 4 Ballot Measure ‐ Estimated Costs and Reserve Fund Study 43 44 45 46 47 48 49 50
$ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413
$ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41
$ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24$ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250$ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267
$ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68
$ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170
$ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152
$                ‐ ‐ $                ‐ $                ‐ $                ‐ $                ‐ $                ‐ $                ‐ $$ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40
$ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213
$ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20
$ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12$ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125
$ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160
$ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133$ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000$ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195)$ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558)$ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353
$ 27,293 $ 30,876 $ 34,459 $ 38,042 $ 41,625 $ 45,208 $ 48,791 $ 52,374 Appendix D
page D‐4

5.3.b
Packet Pg. 291
Attachment: B: Draft Engineer’s Report for Landscaping and Lighting District No. 1984-1, Zone 4 Vista San Ramon Fiscal Year 2023-2024 (3970 :

FINANCE COMMITTEE STAFF REPORT
DATE: April 24, 2023
TO: Finance Committee/City Manager
FROM: Maria Fierner, Public Works Director
By: Jon Bell, Public Works Program Manager
SUBJECT: Review Fund Study and Preliminary FY 2023/24 Operating and Capital Budgets for Landscaping & Lighting District 1984-1

EXECUTIVE SUMMARY
The following report provides a preliminary review of the proposed Landscaping & Lighting District No. 1984-1 Reserve Study, Operating, and Capital Budgets for FY 2023/24.

Recommendations for each Zone regarding an assessment increase, decrease, or no change are based on reserve fund levels and 10-year funding projections that include estimates for annual operating expenses and capital projects.

RECOMMENDED ACTION
Staff recommends that the Finance Committee review the Landscaping & Lighting District No. 1984-1 Reserve Study and provide comments regarding the following staff recommendations for FY 2023/24. A summary of assessment rate changes and action items are provided below:

1. Citywide Lighting (Zone 1) - Increase the maximum assessment cap by allowable CPI (2%) but levy the existing $30.23 assessment rate.

2. Citywide Landscaping (Zone 2) - Increase the assessment and maximum cap by allowable CPI (2%) for a total of $74.71 per unit per year ($1.46 increase).

3. Canyon Lakes (Zone 3) – Increase assessment from $0 to $70 per unit, an increase of $70 per unit (maximum Zone 3 assessment rate is $110) – there was an assessment vacation last year due to savings from the fountain conversion to landscaping.

4. Summerwood Loop (Zone 5) – Increase the assessment from $97 to $120 per unit, an increase of $23 per unit (maximum Zone 5 assessment rate is $160) – assessments were decreased last year due to transfer of funds to complete capital improvement projects.

5. Old Ranch Estates (Zone 10) – Increase the assessment from $300 to $350 per unit, an increase of $50 per unit (maximum Zone 10 assessment rate is $380).

6. Village Parkway (Zone 11) – Increase the assessment from $70 to $100 per unit, an increase of $30 per unit (maximum Zone 11 assessment rate is $110).

7. Crown Ridge (Zone 13) – Increase the assessment from $730 to $750 per unit, an increase of $20 per unit (maximum Zone 13 assessment rate is $1,000).

5.4 Packet Pg. 292

8. Thomas Ranch (Zone 16) – Increase assessment from $55 to $65 per unit, an increase of $10 per unit (maximum Zone 16 assessment rate is $100).

9. Glass House (Zone 19) - Increase the maximum assessment cap by allowable CPI (2%) and increase the assessment rate per unit from $14,000 to $15,492.17 per year ($1,492.17 increase).

10. Complete the Engineer’s Report to support a rate increase for Vista San Ramon (Zone 4).

That increase will be subject to a hearing and mail-in ballot procedure.

11. Continue outreach for a future ballot initiative for West Branch (Zone 6).

BACKGROUND/DISCUSSION
Zone Funding
Landscaping & Lighting District No. 1984-1 (District) includes two Citywide Zones and 17 Special Zones. Property owners within each Zone pay an annual assessment, which funds the maintenance of public landscaping and street lighting within the Zone.

The assessment rates are different for each Special Zone, as they are based upon the cost to maintain landscaping and amenities specific to each Zone, divided by the number of units in the Zone. Assessment revenues from a Special Zone may only be spent on services for that Zone.

Any unspent revenues in each fiscal year are held in a reserve fund specific to each Zone.

In accordance with Proposition 218, the maximum assessment rate for each Zone can only be increased through a majority vote of the property owners within that Zone. Property owners set a maximum assessment rate, and the City then has the authority to raise or lower the assessment rate, up to the maximum, depending upon the projected expenditures of the Zone for each upcoming fiscal year. If there are cost savings in one fiscal year, they are allocated back to the reserve fund for that Zone. To set a new maximum rate for a Zone, the City must mail ballots to all property owners within the Zone and a simple majority of the returned ballots must approve the new rate.

FY 2023/24 Landscaping & Lighting District No. 1984-1 Reserve Study Each year, staff performs a Reserve Study in order to: 1) assess the adequacy of the reserve funds for each of the Zones; 2) set aside reserves for anticipated renovation and replacements; and 3) set aside reserves for unanticipated emergency repairs or damage due to unforeseen circumstances (e.g. heavy frost or major vandalism). The Reserve Study projects the costs of infrequent capital expenditures (e.g. planting renovations, painting, and replacement of equipment such as irrigation controllers, etc.) and assesses the District’s ability to fund these capital expenditures from projected Zone reserves.

The FY 2023/24 Study projects revenues and expenditures for each Zone for a 30-year period, beginning with FY 2023/24. The first 10 years are provided in Attachment A – FY 2023/24 Landscape & Lighting District Reserve Study.

5.4 Packet Pg. 293
Recommended FY 2023/24 CPI Increase for Citywide Zones 1 and 2 Assessments In the spring of 2006, property owners approved a ballot that allows for an annual adjustment in the maximum assessment rates for the two (2) Citywide Zones - Citywide Lighting (Zone 1) and Citywide Landscaping (Zone 2) - based on the CPI, not to exceed +2%. Since then, the Zone 1 and 2 maximum assessment rates have been raised by the allowable CPI and are currently at the maximum allowable rates for each Zone as voted by property owners.

The February 2023 CPI increase was 5.3%. Staff is recommending that the FY 2023/24 maximum rates for Zones 1 and 2 be increased by the allowable CPI. The preliminary FY 2023/24 budget and Reserve Study assume that the maximum assessment rate will be approved.

The current and proposed assessments for Zones 1 and 2 are as follows:

Zone Current
Assessment Rate
Current
Maximum Rate
Proposed
Assessment Rate
Proposed
Maximum Rate
1 $30.23 $33.90 $30.23 $34.58
2 $73.25 $73.25 $74.71 $74.71
Zones 1 & 2
Combined $103.48 $107.15 $104.94 $109.29
The maximum allowable increase would be 2.0% or $2.14 per unit per year for Zones 1 and 2 combined, or $0.68 for Zone 1 and $1.46 for Zone 2. The total combined proposed maximum rate for FY 2023/24 Zone 1 and Zone 2 is $109.29.

Raising the maximum assessment rate of Zone 1 is based on the desire to maintain flexibility in the event of high inflation or to accommodate future projects. However, due to the adequate reserve fund level and projected expenses for Zone 1, staff recommends no increase in the actual assessment to be levied for FY 2023/24. The assessment will remain at $30.23.

Raising the maximum assessment rate for Zone 2 is based on the current backlog of approximately $560,000 in CIP projects for landscaping and tree removal/replacement improvements on major arterial roadways. This work is shown in the Reserve Study as programmed annually over the next 10-15 years.

Recommended Assessments for Special Zones in FY 2023/24 The current maximum rates for Special Zones 3 through 12 were set through a mailed ballot election in May of 1997. Zones 13 through 19 were created after 1997, and their maximum assessment rates were established through property owner balloting at the time of their creation.

During the formation and balloting process for Zone 18 (Old Ranch Summit) and Zone 19 (Glass House), property owners approved the maximum rate to be increased by up to 2% each year based upon changes in CPI. The current CPI is 5.3% for February 2023.

The table below details the maximum rates, as well as current and proposed assessment rates for each Zone in FY 2023/24:

5.4 Packet Pg. 294
Zone
Current
Assessment
FY 2022/23
Proposed
Assessment
FY 2023/24
Maximum
Assessment
Rate
Change
3 - Canyon Lakes $0 $70 $110 $70 increase
4 - Vista San Ramon* $180 $180 $180 -
5 - Summerwood Loop $97 $120 $160 $23 increase
6 - West Branch* $380 $380 $380 -
7 - Bent Creek* $445 $445 $445 -
8 - Deerwood* $115 $115 $115 -
9 - Country View $50 $50 $100 -
10 - Old Ranch Estates $300 $350 $380 $50 increase
11 - Village Parkway $70 $100 $110 $30 increase
12 - El Nido $95 $95 $125 -
13 - Crown Ridge $730 $750 $1,000 $20 increase
14 - Four Oaks* $175 $175 $175 -
15 - Circle E $200 $200 $300 -
16 - Thomas Ranch $55 $65 $100 $10 increase
17 - Henry Ranch $225 $225 $375 -
18 - Old Ranch Summit $350 $350 $1,858 -
19 - Glass House $14,000 $15,492.17 $15,492.17 $1,492.17 increase *Special zones that are/will be at maximum assessment rate FY 2023/24 It should be noted that staff may increase assessments in future years for Special Zones 3, 5, 9, 10, 11, 12, 13, 15, 16, 17, 18, and 19. These increases can be accomplished by Council action without balloting property owners, as the Zones are not at their maximum assessment rates.

Canyon Lakes (Zone 3) – An assessment vacation was given to Zone 3 in FY 2022/23 for one year due to the substantial reduction in costs as a result of the replacement of the Canyon Lakes fountain with a landscaping feature. This reduction was possible while fully funding irrigation upgrade projects and maintaining appropriate reserves. Zone 3 is proposed to be assessed at $70 per unit next fiscal year.

Summerwood Loop (Zone 5) – Assessments were lowered last year due to a transfer of funds to complete capital improvement projects.

Old Ranch Summit (Zone 18) – Substantial funds have already been allocated to Capital Improvement Projects (CIP) for future improvements. Because Zone 18 is relatively small, fluctuations in need can have a significant effect on the balance, but the high assessment limit provides a great deal of flexibility in providing funds when needed.

Glass House (Zone 19) – The assessment methodology for Zone 19 is different than the other special zones and is described in detail in the Engineer’s Report (Attachment B). The maximum assessment cap will be increased by the allowable CPI (2%) and the maximum assessment will be assessed ($15,492.17).

Underfunded Special Zones

5.4 Packet Pg. 295
The FY 2023/24 Reserve Study identifies that the following nine (9) Special Zones are estimated to have negative fund balances within the next 10 years unless service levels are reduced or property owners approve increases to their maximum assessments. Seven (7) of the nine (9) zones are at their maximum assessment rate. El Nido and Village Parkway are not at their maximum assessment rate.

Special Zone Projected Negative Balance Year
Zone 2 – Citywide Landscaping FY 2029/30
Zone 4 – Vista San Ramon FY 2026/27
Zone 6 – West Branch FY 2025/26
Zone 7 – Bent Creek FY 2027/28
Zone 8 – Deerwood FY 2027/28
Zone 11 – Village Parkway FY 2029/30
Zone 12 – El Nido FY 2029/30
Zone 14 – Four Oaks FY 2030/31
Zone 19 – Glass House FY 2027/28
Zone 2021/22
Final
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
1 Citywide Lighting $1,154,368 $ 899,420 $ 733,910 $ 583,224 $ 587,875 $ 614,569 $ 580,263 $ 490,875 $ 370,276 $ 272,295 $ 140,708 2 Citywide Landscaping 578,288 487,708 455,576 428,048 231,504 142,703 89,315 4,893 (97,899) (231,240) (343,556) 3 Canyon Lakes 779,567 503,556 417,388 356,375 306,097 264,733 222,707 188,660 152,976 119,692 73,206 4 Vista San Ramon 44,946 23,309 19,155 13,873 7,420 (247) (9,174) (19,409) (31,001) (44,001) (58,463) 5 Summerwood Loop 32,669 23,369 9,505 18,888 26,441 17,084 20,732 26,508 20,111 21,444 20,408 6 West Branch 130,472 102,711 108,929 25,151 (365,426) (524,035) (648,462) (791,335) (930,049) (1,100,120) (1,267,085) 7 Bent Creek 140,772 124,326 92,940 74,869 58,264 30,869 (8,085) (54,876) (102,291) (158,133) (222,712) 8 Deerwood 31,530 39,876 38,332 33,406 24,945 12,788 (3,235) (23,299) (47,590) (76,301) (109,633) 9 Country View 41,689 28,333 22,306 23,113 23,377 23,077 22,192 20,702 18,584 15,814 14,210 10 Old Ranch Estates 95,773 19,174 1,425 7,246 12,940 18,447 11,208 14,796 16,647 16,689 14,849 11 Village Parkway 66,979 44,211 30,860 25,432 21,186 15,656 8,785 512 (9,226) (20,494) (31,961) 12 El Nido 44,951 36,843 26,171 18,542 16,212 13,006 8,540 3,473 (2,582) (9,667) (17,824) 13 Crown Ridge 105,176 86,643 70,331 61,720 53,933 44,909 36,623 36,204 32,075 24,095 12,117 14 Four Oaks 36,289 34,047 32,239 29,943 21,538 18,202 14,312 9,846 4,777 (919) (7,269) 15 Circle E 38,766 32,780 22,709 16,461 9,317 8,229 9,650 9,705 8,340 8,562 7,254 16 Thomas Ranch 18,704 14,659 11,297 12,336 12,856 12,834 12,247 11,070 9,279 6,846 3,745 17 Henry Ranch 89,564 73,956 64,026 53,418 39,067 26,529 21,774 18,195 15,738 11,801 6,329 18 Old Ranch Summit 43,267 37,598 20,081 16,809 9,253 5,732 2,716 4,221 5,113 7,458 11,517 19 Glass House 28,170 9,492 9,492 5,073 5,482 5,707 (3,264) (3,443) (3,842) (4,476) (5,358) Routine maintenance currently results in an operating deficiency for Citywide Landscaping, Vista San Ramon, West Branch, Bent Creek, Deerwood, Village Parkway, El Nido, Four Oaks, and Glass House. West Branch continues to fund significant fountain repairs and landscape renovation, which contribute to the deficit now and in future years.

Other contributing factors increasing costs for all Special Zones are: the renovation of aging landscaping; replacement of irrigation components; and increased contract and utility costs.

Potential Ballot Initiatives
The FY 2023/24 Reserve Study shows that, at current assessment rates, West Branch (Zone 6) would achieve a negative fund balance in FY 2025/26 and Vista San Ramon (Zone 4) will have a negative fund balance in FY 2026/27. The public outreach efforts for each of these Special Zones are detailed below.

5.4 Packet Pg. 296
Vista San Ramon (Special Zone 4)
The current assessment for Vista San Ramon is $180 per assessment unit. This rate is insufficient for the District to continue the current service level for this Zone. Therefore, following discussions in 2022 with the Homeowners Association representatives for the area, staff has prepared a separate Engineer’s Report to support a rate increase. That increase will be subject to a hearing and mail-in ballot procedure which will occur following the adoption of the budget and assessment rates for the rest of the District. If the ballot measure passes then the assessment rate will be increased, as authorized. On April 11, 2023, City Council approved Resolution No. 2023- 036 Describing New Improvements and Ordering the District Engineer to Prepare and File an Engineer’s Report for the Landscaping & Lighting District No. 1984-1 Zone 4 – Vista San Ramon Increased Assessment for FY 2023/24.

West Branch (Special Zone 6)
As noted above, Zone 6 is expected to have a negative fund balance by FY 2025/26. The fund is only solvent this year and next due to savings in utility costs from the fountains being out of operation. Public outreach to Zone 6 has begun in order to describe pending Zone expenditures related to fountain maintenance/repair and landscape enhancement projects. Residents will be informed as early as possible in 2023 about ongoing maintenance and funding issues as shown in the Reserve Study in order to prepare for a possible Zone increase. Recent work in Zone 6 included notable landscaping improvements, sound wall repairs, and preventative maintenance to fountains. Planned work includes additional irrigation repairs and declining plant material replacement, as well as replacement of fountain components such as tablet feeders and display pumps and motors.

In addition, in March 2022, a valve failed in the equipment vault of the Step Fountain and the equipment vault flooded. The motor and other electrical components were damaged and need to be replaced. As described below under Capital Improvement Projects, the replacement cost for these components is expected to be approximately $110,000. Staff had already been planning for additional expensive renovations to the fountain which total to approximately $400,000. These renovations, together with the high cost of maintenance, low reserve balance in the zone, high water usage and on-going drought conditions had raised the question of repurposing the fountain.

Alternatively, pending feedback from the Finance Committee, rather than commit these funds now to fountain repair, they may be used for maintenance activities related to the Reflections Fountain, for development of alternatives to the current Step Fountain and/or evaluation of funding alternatives for repair of the fountain in its current configuration. These may be subject to further discussion with the Finance Committee later in the year as analysis and outreach progresses.

Capital Improvement Projects (CIPs)
Following are the proposed new zone-specific CIPs. Amounts shown represent the funding requests for FY 2023/24:

5.4 Packet Pg. 297
CIP 300001 – Citywide Lighting Zone Improvements – Zone 1- $48,000 Work for FY 2023/24 includes traffic signal pole painting for five to ten signalized intersections per year. Street light poles and signalized intersections are scheduled over several years in order to perform work on a predetermined cycle.

CIP 300021 – Citywide Lighting Zone Improvements – Zone 1 - $50,000 Relamping work for FY 2023/24 includes the replacement of streetlight components.

Replacement will be done on a recurring basis, as needed, and is budgeted to occur over ten years.

CIP 905530 – Iron Horse Trail Overcrossing – Zone 1 - $0 It is anticipated that the Iron Horse Trail Bollinger Canyon Road Pedestrian and Bicycle Overcrossing will include substantial safety lighting improvements both on the bridge and on its approaches. Final plans are expected by April 2022 and work is anticipated to be completed by December 2025. There are no new improvement projects scheduled for FY 2023/24.

CIP 300002 – Citywide Landscaping Zone Improvements – Zone 2 - $72,000 Work for FY 2023/24 includes removal/replacement of declining trees, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300003 – Canyon Lakes Zone Improvements – Zone 3 - $80,000 Work for FY 2023/24 includes removal/replacement of declining trees, irrigation remote control valve replacement, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300004 – Vista San Ramon Zone Improvements – Zone 4 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300005 – Summerwood Loop Zone Improvements – Zone 5 - $25,000 Work for FY 2023/24 includes landscape and irrigation renovation in various locations.

CIP 300006 – West Branch Zone Improvements – Zone 6 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300007 – Bent Creek Zone Improvements – Zone 7 - $35,500 Work for FY 2023/24 includes replacement of irrigation remote control valves, roadside turf conversion in various locations, and the painting of the bridge overpass and gazebos.

CIP 300008 – Deerwood Zone Improvements – Zone 8 - $0
There are no new improvement projects scheduled for FY 2023/24.

CIP 300009 – Country View Zone Improvements – Zone 9 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300010 – Old Ranch Estates Zone Improvements – Zone 10 - $25,000 Work for FY 2023/24 includes landscape and irrigation renovations in various locations.

5.4 Packet Pg. 298
CIP 300011 – Village Parkway Zone Improvements – Zone 11 - $15,000 Work for FY 2023/24 includes replacement of irrigation controllers.

CIP 300012 – El Nido Zone Improvements – Zone 12 - $7,500 Work for FY 2023/24 includes replacement of irrigation remote control valves.

CIP 300013 – Crown Ridge Zone Improvements – Zone 13 - $8,000 Work for FY 2023/24 includes replacement of irrigation remote control valve and landscape renovations in various locations.

CIP 300014 – Four Oaks Zone Improvements – Zone 14 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300015 – Circle E Zone Improvements – Zone 15 - $5,000 Work for FY 2023/24 includes repair of gravel access roads and trails.

CIP 300016 – Thomas Ranch Zone Improvements – Zone 16 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300017 – Henry Ranch Improvements – Zone 17 - $0
There are no new improvement projects scheduled for FY 2023/24.

CIP 300018 – Old Ranch Summit Zone Improvements – Zone 18 - $15,000 Work for FY 2023/24 includes landscape renovations in various locations.

CIP 300019 – Glass House Zone Improvements – Zone 19 - $5,000 Work for FY 2023/24 includes landscape renovations on the David Glass House property.

New Development
In addition to minor new development projects throughout the City, the Landscaping & Lighting District annexed The Preserve (Faria) into Zones 1 and 2 in March of 2018. Improvements that will be constructed as part of The Preserve and accepted by the City for maintenance, funded by Zones 1 and 2, will consist of new lighting and are described generally in the Faria Preserve Conditions of Approval and on the following Improvement Plans, as accepted by the City:
 Subdivision 9342, The Preserve – Purdue Road, by Gates & Associates  Subdivision 9342, Faria Preserve – Faria Preserve Parkway, Phase 1, by Gates & Associates
 Subdivision 9342, Faria Preserve – Faria Preserve Parkway, Phase 2, by Gates & Associates
 Mainline Extension, Subdivision 9342 – Public Street Lighting, Giacalone Design Services, Inc.

These plans indicate the installation of 40 new streetlights, associated poles, and improvements.

It is anticipated that all of the improvements will be accepted during FY 2023/24.

5.4 Packet Pg. 299

FISCAL ANALYSIS
The recommendations of the Finance Committee will form the basis for the FY 2023/24 Landscaping & Lighting District Operating and Capital Budgets, Engineer’s Report, and assessment rates.

NEXT STEPS

1. On April 25, 2023, the City Council approves the Engineer’s Report for FY 2023/24, adopts a Resolution of Intention to levy and collect assessments for FY 2023/24, and sets a Public Hearing.

2. On May 23, 2023, the City Council will conduct a Public Hearing, and adopt a Resolution confirming the diagram and assessments and levying the assessments for FY 2023/24.

3. Staff will file the final Engineer’s Report, together with the assessment roll and the assessment diagram, with the Contra Costa County Assessor’s Office by August 10, 2023.

ATTACHMENT
A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report

5.4 Packet Pg. 300
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 1 - CITYWIDE LIGHTING
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 1,584,327 $ 1,154,368 $ 1,154,368 $ 899,420 $ 733,910 $ 583,224 $ 587,875 $ 614,569 $ 580,263 $ 490,875 $ 370,276 $ 272,295

REVENUES
Assessment Revenue 799,175 801,564 801,564 801,564 801,564 954,028 954,028 954,028 954,028 954,028 954,028 954,028 Return Funding - CIP 28,549
Interest/Finance Adjustment (42,560) - - - - - - - - - - - Damage Reimbursement 21,826 - - - - - - - - - - -
Total Revenues 806,990 801,564 801,564 801,564 801,564 954,028 954,028 954,028 954,028 954,028 954,028 954,028

EXPENDITURES
Personnel 112,248 187,506 187,506 203,631 213,813 224,503 235,728 247,515 259,890 272,885 286,529 300,856 Contracts 53,989 28,540 28,540 28,540 29,396 30,278 31,186 32,122 33,086 34,078 35,101 36,154 Utilities 402,120 433,000 433,000 435,000 448,050 461,492 475,336 489,596 504,284 519,413 534,995 551,045 Materials & Supplies 25,800 22,700 22,700 22,700 22,700 22,700 22,700 22,700 22,700 22,700 22,700 22,700 Other - - - - - - - - - - - -
Indirect Costs 73,115 72,201 72,201 87,396 89,144 90,927 92,745 94,600 96,492 98,422 100,391 102,398 Assessment Collection Fee 23,446 21,158 21,158 21,158 21,317 21,477 21,638 21,800 21,963 22,128 22,294 22,461 LED Project Financing Lease Pmt 66,231 68,407 68,407 70,648 29,831 - - - - - - - Total Expenditures 756,949 833,512 833,512 869,073 854,250 851,376 879,334 908,333 938,416 969,626 1,002,010 1,035,614 Net Increase (Decrease) in Fund Balance 50,041 (31,948) (31,948) (67,509) (52,687) 102,652 74,694 45,694 15,612 (15,599) (47,982) (81,586) Fund Balance w/o Project Costs 1,634,368 1,122,420 1,122,420 831,910 681,224 685,875 662,569 660,263 595,875 475,276 322,295 190,708 % of Operating Costs 216% 135% 135% 96% 80% 81% 75% 73% 63% 49% 32% 18%

IMPROVEMENT PROJECTS
CIP 300001 - Street Light Pole Painting - - - - - - - - 25,000 25,000 20,000 20,000 CIP 300001 - Signal Pole Painting 30,000 48,000 48,000 48,000 48,000 48,000 48,000 30,000 30,000 30,000 30,000 30,000 CIP 300021 - Relamping 50,000 75,000 75,000 50,000 50,000 50,000 - 50,000 50,000 50,000 - - CIP 905530 - IHT Overcrossing 400,000 100,000 100,000 - - - - - - - - - Total Improvement Projects 480,000 223,000 223,000 98,000 98,000 98,000 48,000 80,000 105,000 105,000 50,000 50,000 Net Increase (Decrease) in Fund Balance (429,959) (254,948) (254,948) (165,509) (150,687) 4,652 26,694 (34,306) (89,388) (120,599) (97,982) (131,586)

FUND BALANCE
Fund Balance, June 30 $ 1,154,368 $ 899,420 $ 899,420 $ 733,910 $ 583,224 $ 587,875 $ 614,569 $ 580,263 $ 490,875 $ 370,276 $ 272,295 $ 140,708 % of Operating Costs 153% 108% 108% 84% 68% 69% 70% 64% 52% 38% 27% 14%

LEVY INFORMATION
Total Special Assessment 799,175 801,564 801,564 801,564 801,564 954,028 954,028 954,028 954,028 954,028 954,028 954,028 Total Parcels Levied 26,436.50 26,515.50 26,515.50 26,515.50 26,515.50 26,515.50 26,515.50 26,515.50 26,515.50 26,515.50 26,515.50 26,515.50 Assessment Rate 30.23 30.23 30.23 30.23 30.23 35.98 35.98 35.98 35.98 35.98 35.98 35.98 Maximum Assessment Rate 33.24 33.90 33.90 34.58 35.27 35.98 36.70 37.43 38.18 38.94 39.72 40.51 F-1

5.4.a
Packet Pg. 301 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 2 - CITYWIDE LANDSCAPING
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 458,658 $ 578,288 $ 578,288 $ 487,708 $ 455,576 $ 428,048 $ 231,504 $ 142,703 $ 89,315 $ 4,893 $ (97,899) $ (231,240)

REVENUES
Assessment Revenue 1,821,157 1,822,457 1,822,457 1,858,878 1,895,951 1,933,771 1,972,337 2,011,898 2,052,206 2,093,260 2,135,060 2,177,856 Return Funding - CIP -
Interest/Finance Adjustment (14,573)
Damage Reimbursement 48,205
Electric Vehicle Charging Station 13 800
Fostoria Revenue (Town of Danville) 11,223 11,409 11,409 11,409 11,637 11,870 12,107 12,349 12,596 12,848 13,105 13,367 Total Revenues 1,866,026 1,833,866 1,833,866 1,871,087 1,907,588 1,945,641 1,984,444 2,024,247 2,064,802 2,106,108 2,148,165 2,191,223

EXPENDITURES
Personnel - Public Services 377,893 375,634 375,634 392,360 411,978 432,577 454,206 476,916 500,762 525,800 552,090 579,694 Personnel - Engineering 9,708 10,358 10,358 22,152 23,260 24,423 25,644 26,926 28,272 29,686 31,170 32,729 Contracts 395,692 404,762 404,762 420,513 433,128 446,122 459,506 473,291 487,490 502,115 517,178 532,693 Utilities 371,561 391,850 391,850 421,950 434,609 447,647 461,076 474,908 489,156 503,830 518,945 534,514 Materials & Supplies 9,572 22,150 22,150 17,050 17,050 17,050 17,050 17,050 17,050 17,050 17,050 17,050 Other 605 650 650 650 650 650 650 650 650 650 650 650
Indirect Costs 135,490 128,447 128,447 158,675 161,849 165,085 168,387 171,755 175,190 178,694 182,268 185,913 Transfers Out to Special Zones - 30% Arterial Share 373,875 446,895 446,895 358,719 365,893 373,211 380,675 388,289 396,055 403,976 412,055 420,296 Total Expenditures 1,674,396 1,780,746 1,780,746 1,792,069 1,848,416 1,906,765 1,967,194 2,029,785 2,094,624 2,161,800 2,231,406 2,303,539 Net Increase (Decrease) in Fund Balance 191,629 53,120 53,120 79,018 59,172 38,875 17,250 (5,538) (29,822) (55,692) (83,241) (112,316) Fund Balance w/o Project Costs 650,288 631,408 631,408 566,726 514,748 466,924 248,753 137,165 59,493 (50,799) (181,140) (343,556) % of Operating Costs 39% 35% 35% 32% 28% 24% 13% 7% 3% -2% -8% -15%

IMPROVEMENT PROJECTS
CIP 300002 - Landscape Renovation 60,000 60,000 60,000 60,000 60,000 60,000 60,000 30,000 30,000 30,000 30,000 CIP 300002 - Irrigation Cabinets - - - - - - -
CIP 300002 - Remote Control Valves - - - - - - - - - -
CIP 300002 - Irrigation Controllers - - - - 25,000 - - - - CIP 300002 - Irrigation Renovation 12,000 6,000 6,000 6,000 6,000 6,000 6,000 CIP 300002 - Tree Removal/Replacement 12,000 12,000 12,000 12,000 - 6,000 6,000 6,000 6,000 6,000 6,000 CIP 300002 - Soundwall Repairs - - - - - - - - - -
Transfers Out to Special Zones - 30% Arterial Share - 71,700 71,700 39,150 14,700 138,420 34,050 5,850 12,600 5,100 8,100 - Total Improvement Projects 72,000 143,700 143,700 111,150 86,700 235,420 106,050 47,850 54,600 47,100 50,100 - Net Increase (Decrease) in Fund Balance 119,629 (90,580) (90,580) (32,132) (27,528) (196,545) (88,800) (53,388) (84,422) (102,792) (133,341) (112,316)

FUND BALANCE
Fund Balance, June 30 $ 578,288 $ 487,708 $ 487,708 $ 455,576 $ 428,048 $ 231,504 $ 142,703 $ 89,315 $ 4,893 $ (97,899) $ (231,240) $ (343,556) % of Operating Costs 35% 27% 27% 25% 23% 12% 7% 4% 0% -5% -10% -15%

LEVY INFORMATION
Total Special Assessment 1,781,050 1,822,457 1,822,457 1,858,878 1,895,951 1,933,771 1,972,337 2,011,898 2,052,206 2,093,260 2,135,060 2,177,856 Total Parcels Levied 24,802.25 24,881.25 24,881.25 24,881.25 24,881.25 24,881.25 24,881.25 24,881.25 24,881.25 24,881.25 24,881.25 24,881.25 Assessment Rate 71.81 73.25 73.25 74.71 76.20 77.72 79.27 80.86 82.48 84.13 85.81 87.53 Maximum Assessment Rate 71.81 73.25 73.25 74.71 76.20 77.72 79.27 80.86 82.48 84.13 85.81 87.53 F-1

5.4.a
Packet Pg. 302 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 3 - CANYON LAKES
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 765,859 $ 779,567 $ 779,567 $ 503,556 $ 417,388 $ 356,375 $ 306,097 $ 264,733 $ 222,707 $ 188,660 $ 152,976 $ 119,692

REVENUES
Assessment Revenue 240,940 - - 210,823 210,823 210,823 240,940 240,940 271,058 271,058 286,116 286,116 Return Funding - CIP -
Interest (21,235) - - - - - - - - - - -
Damage Reimbursement - - - - - - - - - - - -
HOA Contribution to Landscape Renovation - - - - - - - - - - - - Other Revenue (Transfers from Citywide) 110,763 103,290 103,290 103,282 105,348 107,455 109,604 111,796 114,032 116,312 118,639 121,011 Total Revenues 330,468 103,290 103,290 314,105 316,170 318,277 350,544 352,736 385,089 387,370 404,755 407,128

EXPENDITURES
Personnel 96,691 103,122 103,122 111,554 117,132 122,988 129,138 135,595 142,374 149,493 156,968 164,816 Contracts 50,123 66,064 66,064 66,508 68,503 70,558 72,675 74,855 77,101 79,414 81,796 84,250 Utilities 106,352 133,000 133,000 118,800 122,364 126,035 129,816 133,710 137,722 141,853 146,109 150,492 Materials & Supplies 3,700 8,700 8,700 8,700 8,700 8,700 8,700 8,700 8,700 8,700 8,700 8,700 Indirect Costs 34,894 33,415 33,415 38,710 39,484 40,274 41,079 41,901 42,739 43,594 44,466 45,355 Total Expenditures 291,760 344,301 344,301 344,272 356,183 368,555 381,408 394,761 408,636 423,054 438,039 453,614 Net Increase (Decrease) in Fund Balance 38,708 (241,011) (241,011) (30,168) (40,013) (50,278) (30,864) (42,026) (23,547) (35,684) (33,284) (46,486) Fund Balance w/o Project Costs 804,566 538,556 538,556 473,388 377,375 306,097 275,233 222,707 199,160 152,976 119,692 73,206 % of Operating Costs 276% 156% 156% 138% 106% 83% 72% 56% 49% 36% 27% 16%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300003 - Remote Control Valves 10,000 10,000 25,000 CIP 300003 - Tree Removal/Replacement 25,000 25,000 25,000 10,000 CIP 300003 - Landscape Renovation 15,000 15,000 45,000 30,000 15,000 15,000 Transfer from Citywide - 30% Share of Arterial - (15,000) (15,000) (24,000) (9,000) - (4,500) - (4,500) - - - Total Improvement Projects 25,000 35,000 35,000 56,000 21,000 - 10,500 - 10,500 - - - Net Increase (Decrease) in Fund Balance 13,708 (276,011) (276,011) (86,168) (61,013) (50,278) (41,364) (42,026) (34,047) (35,684) (33,284) (46,486)

FUND BALANCE
Fund Balance, June 30 $ 779,567 $ 503,556 $ 503,556 $ 417,388 $ 356,375 $ 306,097 $ 264,733 $ 222,707 $ 188,660 $ 152,976 $ 119,692 $ 73,206 % of Operating Costs 267% 146% 146% 121% 100% 83% 69% 56% 46% 36% 27% 16%

LEVY INFORMATION
Total Special Assessment 240,940 - - 210,823 210,823 210,823 240,940 240,940 271,058 271,058 286,116 286,116 Total Parcels Levied 3,011.75 3,011.75 3,011.75 3,011.75 3,011.75 3,011.75 3,011.75 3,011.75 3,011.75 3,011.75 3,011.75 3,011.75 Assessment Rate 80 - - 70 70 70 80 80 90 90 95 95
Maximum Assessment Rate 110 110 110 110 110 110 110 110 110 110 110 110 F-1

5.4.a
Packet Pg. 303 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 4 - VISTA SAN RAMON
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 48,437 $ 44,946 $ 44,946 $ 23,309 $ 19,155 $ 13,873 $ 7,420 $ (247) $ (9,174) $ (19,409) $ (31,001) $ (44,001)

REVENUES
Assessment Revenue 28,980 28,980 28,980 28,980 28,980 28,980 28,980 28,980 28,980 28,980 28,980 28,980 Return Funding - CIP
Interest (1,483) - - - - - - - - - - -
Damage Reimbursement - - - - - - -
Other Revenue (Transfers from Citywide) 6,007 6,363 6,363 6,257 6,382 6,510 6,640 6,773 6,908 7,046 7,187 7,331 Total Revenues 33,504 35,343 35,343 35,237 35,362 35,490 35,620 35,753 35,888 36,026 36,167 36,311

EXPENDITURES
Personnel 11,184 11,777 11,777 8,046 8,448 8,871 9,314 9,780 10,269 10,782 11,322 11,888 Contracts 5,984 9,132 9,132 9,316 9,595 9,883 10,180 10,485 10,800 11,124 11,458 11,801 Utilities 14,806 16,400 16,400 16,100 16,583 17,080 17,593 18,121 18,664 19,224 19,801 20,395 Materials & Supplies 523 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Indirect Costs 4,498 4,171 4,171 4,429 4,518 4,608 4,700 4,794 4,890 4,988 5,088 5,189 Total Expenditures 36,994 42,980 42,980 39,391 40,644 41,942 43,287 44,680 46,123 47,618 49,168 50,773 Net Increase (Decrease) in Fund Balance (3,491) (7,637) (7,637) (4,154) (5,282) (6,453) (7,667) (8,927) (10,235) (11,592) (13,000) (14,462) Fund Balance w/o Project Costs 44,946 37,309 37,309 19,155 13,873 7,420 (247) (9,174) (19,409) (31,001) (44,001) (58,463) % of Operating Costs 64% 87% 87% 49% 34% 18% -1% -21% -42% -65% -89% -115%

IMPROVEMENT PROJECTS
Interior
CIP 300004 - Mulch 14,000 14,000
CIP 300004 - Landscape Renovation
CIP 300004 - Tree Removal/Replacement
Arterial
CIP 300004 - Landscape Renovation
Transfer from Citywide - 30% Share of Arterial - - - - - - - - - - - - Total Improvement Projects - 14,000 14,000 - - - - - - - - - Net Increase (Decrease) in Fund Balance (7,636) (21,637) (21,637) (4,154) (5,282) (6,453) (7,667) (8,927) (10,235) (11,592) (13,000) (14,462)

FUND BALANCE
Fund Balance, June 30 $ 44,946 $ 23,309 $ 23,309 $ 19,155 $ 13,873 $ 7,420 $ (247) $ (9,174) $ (19,409) $ (31,001) $ (44,001) $ (58,463) % of Operating Costs 64% 54% 54% 49% 34% 18% -1% -21% -42% -65% -89% -115%

LEVY INFORMATION
Total Special Assessment 28,980 28,980 28,980 28,980 28,980 28,980 28,980 28,980 28,980 28,980 28,980 28,980 Total Parcels Levied 161 161 161 161 161 161 161 161 161 161 161 161 Assessment Rate 180 180 180 180 180 180 180 180 180 180 180 180 Maximum Assessment Rate 180 180 180 180 180 180 180 180 180 180 180 180 F-1

5.4.a
Packet Pg. 304 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 5 - SUMMERWOOD LOOP
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 58,836 $ 32,669 $ 32,669 $ 23,369 $ 9,505 $ 18,888 $ 26,441 $ 17,084 $ 20,732 $ 26,508 $ 20,111 $ 21,444

REVENUES
Assessment Revenue 40,837 40,837 40,837 50,520 50,520 50,520 50,520 50,520 54,730 54,730 54,730 54,730 Interest (1,837) - - - - - - - - - - -
Return Funding - CIP - - - - - - - - - - - -
Other Revenue (Transfers from Citywide) 3,787 21,134 21,134 27,211 27,755 28,310 28,877 29,454 30,043 30,644 31,257 31,882 Total Revenues 42,787 61,971 61,971 77,731 78,275 78,830 79,397 79,974 84,773 85,374 85,987 86,612

EXPENDITURES
Personnel 18,817 19,402 19,402 20,439 21,461 22,534 23,661 24,844 26,086 27,390 28,760 30,198 Contracts 15,622 17,953 17,953 18,448 19,001 19,571 20,159 20,763 21,386 22,028 22,689 23,369 Utilities 16,085 16,820 16,820 19,070 19,642 20,231 20,838 21,463 22,107 22,771 23,454 24,157 Materials & Supplies 497 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 1,150 Indirect Costs 6,433 5,946 5,946 7,488 7,638 7,791 7,946 8,105 8,267 8,433 8,601 8,773 Total Expenditures 57,454 61,271 61,271 66,595 68,892 71,277 73,754 76,326 78,997 81,771 84,653 87,648 Net Increase (Decrease) in Fund Balance (14,667) 700 700 11,136 9,383 7,553 5,643 3,648 5,776 3,603 1,333 (1,036) Fund Balance w/o Project Costs 44,169 33,369 33,369 34,505 18,888 26,441 32,084 20,732 26,508 30,111 21,444 20,408 % of Operating Costs 77% 54% 54% 52% 27% 37% 44% 27% 34% 37% 25% 23%

IMPROVEMENT PROJECTS
Interior
CIP 300005 - Landscape Renovation 11,500 10,000 10,000 25,000 - - 15,000 - - 10,000 CIP 300005 - Remote Control Valves - - - - - -
Arterial
None - - - - - - - - -
Transfer from Citywide - 30% Share of Arterial - - - - - - - - - - - - Total Improvement Projects 11,500 10,000 10,000 25,000 - - 15,000 - - 10,000 - - Net Increase (Decrease) in Fund Balance (26,167) (9,300) (9,300) (13,864) 9,383 7,553 (9,357) 3,648 5,776 (6,397) 1,333 (1,036)

FUND BALANCE
Fund Balance, June 30 $ 32,669 $ 23,369 $ 23,369 $ 9,505 $ 18,888 $ 26,441 $ 17,084 $ 20,732 $ 26,508 $ 20,111 $ 21,444 $ 20,408 % of Operating Costs 57% 38% 38% 14% 27% 37% 23% 27% 34% 25% 25% 23%

LEVY INFORMATION
Total Special Assessment 40,837 40,837 40,837 50,520 50,520 50,520 50,520 50,520 54,730 54,730 54,730 54,730 Total Parcels Levied 421 421 421 421 421 421 421 421 421 421 421 421 Assessment Rate 97 97 97 120 120 120 120 120 130 130 130 130 Maximum Assessment Rate 160 160 160 160 160 160 160 160 160 160 160 160 F-1

5.4.a
Packet Pg. 305 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 6 - WEST BRANCH
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 154,512 $ 130,472 $ 130,472 $ 102,711 $ 108,929 $ 25,151 $ (365,426) $ (524,035) $ (648,462) $ (791,335) $ (930,049) $ (1,100,120)

REVENUES
Assessment Revenue 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 Return Funding - CIP
Interest (6,037) - - - - - - - - - - -
Other Revenue (Damage Reimbursement) 487
Other Revenue (Transfers from Citywide) 103,069 108,016 108,016 87,308 89,054 90,835 92,652 94,505 96,395 98,323 100,289 102,295 Total Revenues 337,585 348,081 348,081 327,373 329,119 330,900 332,717 334,570 336,460 338,388 340,354 342,360

EXPENDITURES
Personnel 75,861 78,536 78,536 81,777 85,866 90,159 94,667 99,400 104,370 109,589 115,068 120,822 Contracts 105,460 99,518 99,518 101,017 104,048 107,169 110,384 113,696 117,106 120,620 124,238 127,965 Utilities 130,100 163,900 73,900 93,100 170,000 175,100 180,353 185,764 191,336 197,077 202,989 209,079 Materials & Supplies 97 9,150 9,150 9,150 9,150 9,150 9,150 9,150 9,150 9,150 9,150 9,150 Indirect Costs 39,187 37,738 37,738 36,111 36,833 37,570 38,321 39,088 39,869 40,667 41,480 42,310 Total Expenditures 350,705 388,842 298,842 321,155 405,897 419,148 432,875 447,097 461,833 477,102 492,926 509,326 Net Increase (Decrease) in Fund Balance (13,120) (40,761) 49,239 6,218 (76,777) (88,248) (100,158) (112,527) (125,373) (138,714) (152,571) (166,965) Fund Balance w/o Project Costs 141,392 89,711 179,711 108,929 32,151 (63,096) (465,585) (636,562) (773,835) (930,049) (1,082,620) (1,267,085) % of Operating Costs 40% 23% 60% 34% 8% -15% -108% -142% -168% -195% -220% -249%

IMPROVEMENT PROJECTS
Interior
CIP 300006 - Landscape Renovation - - - - - - - - -
Arterial
CIP 300006 - Step Fountain CL2 Tablet Feeders 3,920 - - - 2,800 - - CIP 300006 - Step Fountain Sump Pump 5,600
CIP 300006 - Step Fountain Sand Filter 17,400
CIP 300006 - Step Fountain Filter Pump 13,500 7,200
CIP 300006 - Step Fountain Display Pumps/Motors 110,000 110,000 78,400 CIP 300006 - Step Fountain Backwash Valve & Mulit-Port Handle 3,000 CIP 300006 - Reflection Fountain CL2 Tablet Feeders 2,800 CIP 300006 - Reflection Fountain Sump Pump 2,800
CIP 300006 - Reflection Fountain Sand Filter 6,800
CIP 300006 - Reflection Fountain Filter Pump 6,800
CIP 300006 - Reflection Fountain Display Pumps/Motors 9,800 CIP 300006 - Recoat Step Fountain 340,000
CIP 300006 - Remote Control Valves - - - - - - -
CIP 300006 - Landscape Renovation 7,000 - - 7,000 13,500 25,000 - 25,000 25,000 CIP 300006 - Tree Removal/Replacement - - - - - - - - - CIP 300006 - Soundwalls - Repair/Paint - - - - - - - -
Transfer from Citywide - 30% Share of Arterial - (33,000) (33,000) - (3,000) (129,570) (25,050) (5,100) (7,500) - (7,500) - Total Improvement Projects 10,920 77,000 77,000 - 7,000 302,330 58,450 11,900 17,500 - 17,500 - Net Increase (Decrease) in Fund Balance (24,040) (117,761) (27,761) 6,218 (83,777) (390,578) (158,608) (124,427) (142,873) (138,714) (170,071) (166,965)

FUND BALANCE
Fund Balance, June 30 $ 130,472 $ 12,711 $ 102,711 $ 108,929 $ 25,151 $ (365,426) $ (524,035) $ (648,462) $ (791,335) $ (930,049) $ (1,100,120) $ (1,267,085) % of Operating Costs 37% 3% 34% 34% 6% -87% -121% -145% -171% -195% -223% -249%

LEVY INFORMATION
Total Special Assessment 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 240,065 Total Parcels Levied 631.75 631.75 631.75 631.75 631.75 631.75 631.75 631.75 631.75 631.75 631.75 631.75 Assessment Rate 380 380 380 380 380 380 380 380 380 380 380 380 Maximum Assessment Rate 380 380 380 380 380 380 380 380 380 380 380 380 F-1

5.4.a
Packet Pg. 306 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 7 - BENT CREEK
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 225,867 $ 140,772 $ 140,772 $ 124,326 $ 92,940 $ 74,869 $ 58,264 $ 30,869 $ (8,085) $ (54,876) $ (102,291) $ (158,133)

REVENUES
Assessment Revenue 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 Return Funding - CIP
Interest (6,940) - - - - - - - -
Other Revenue (Transfers from Citywide) 28,200 21,718 21,718 22,685 23,139 23,601 24,074 24,555 25,046 25,547 26,058 26,579 Total Revenues 222,400 222,858 222,858 223,825 224,279 224,741 225,214 225,695 226,186 226,687 227,198 227,719

EXPENDITURES
Personnel 39,608 42,247 42,247 44,831 47,073 49,426 51,897 54,492 57,217 60,078 63,082 66,236 Contracts 69,624 67,616 67,616 69,600 71,688 73,839 76,054 78,335 80,685 83,106 85,599 88,167 Utilities 66,017 79,200 79,200 80,000 82,400 84,872 87,418 90,041 92,742 95,524 98,390 101,342 Materials & Supplies 1,413 6,700 6,700 6,700 6,700 6,700 6,700 6,700 6,700 6,700 6,700 6,700 Indirect Costs 20,832 21,041 21,041 25,480 25,990 26,509 27,040 27,580 28,132 28,695 29,269 29,854 Total Expenditures 197,495 216,804 216,804 226,611 233,850 241,346 249,109 257,149 265,476 274,103 283,039 292,298 Net Increase (Decrease) in Fund Balance 24,905 6,054 6,054 (2,786) (9,571) (16,605) (23,896) (31,454) (39,290) (47,416) (55,841) (64,579) Fund Balance w/o Project Costs 250,772 146,826 146,826 121,540 83,369 58,264 34,369 (585) (47,376) (102,291) (158,133) (222,712) % of Operating Costs 127% 68% 68% 54% 36% 24% 14% 0% -18% -37% -56% -76%

IMPROVEMENT PROJECTS
Interior
CIP 5404 - Irrigation Cabinets - - - - - - - - -
CIP 300007 - Bollards 80,000 - - - - - - - -
CIP 300007- Remote Control Valves - 5,000 5,000 5,000 5,000 - - - CIP 300007 - Backflow Preventers - - - - - - -
CIP 300007 - Paint/Seal Bridge Overpass - - - 7,500 - - - - 7,500 CIP 300007 - Landscape Renovation 10,000 - - - - - - 7,500 - Arterial
CIP 300007 - Landscape Renovation 20,000 20,000 20,000 20,000 - - - - - CIP 300007 - Paint/Repair Gazebos - - - 3,000 - - - - - CIP 300007- Remote Control Valves - 5,000 5,000 - 5,000 - 5,000 - - CIP 300007 - Backflow Preventers - - - - - - -
Transfer from Citywide - 30% Share of Arterial - (7,500) (7,500) (6,900) (1,500) - (1,500) - - - - - Total Improvement Projects 110,000 22,500 22,500 28,600 8,500 - 3,500 7,500 7,500 - - - Net Increase (Decrease) in Fund Balance (85,095) (16,446) (16,446) (31,386) (18,071) (16,605) (27,396) (38,954) (46,790) (47,416) (55,841) (64,579)

FUND BALANCE
Fund Balance, June 30 $ 140,772 $ 124,326 $ 124,326 $ 92,940 $ 74,869 $ 58,264 $ 30,869 $ (8,085) $ (54,876) $ (102,291) $ (158,133) $ (222,712) % of Operating Costs 71% 57% 57% 41% 32% 24% 12% -3% -21% -37% -56% -76%

LEVY INFORMATION
Total Special Assessment 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 201,140 Total Parcels Levied 452 452 452 452 452 452 452 452 452 452 452 452 Assessment Rate 445 445 445 445 445 445 445 445 445 445 445 445 Maximum Assessment Rate 445 445 445 445 445 445 445 445 445 445 445 445 F-1

5.4.a
Packet Pg. 307 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 8 - DEERWOOD
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 65,258 $ 31,530 $ 31,530 $ 39,876 $ 38,332 $ 33,406 $ 24,945 $ 12,788 $ (3,235) $ (23,299) $ (47,590) $ (76,301)

REVENUES
Assessment Revenue 63,900 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 Return Funding - CIP
Interest (2,275) - - - - - - - - - - -
Other Revenue (Transfers from Citywide) 27,021 27,917 27,917 32,155 32,798 33,454 34,123 34,806 35,502 36,212 36,936 37,675 Total Revenues 88,646 101,402 101,402 105,640 106,283 106,939 107,608 108,291 108,987 109,697 110,421 111,160

EXPENDITURES
Personnel 42,621 44,600 44,600 48,576 51,005 53,555 56,233 59,044 61,997 65,096 68,351 71,769 Contracts 5,108 8,925 8,925 9,056 9,328 9,608 9,896 10,193 10,498 10,813 11,138 11,472 Utilities 35,475 29,100 29,100 36,100 37,183 38,298 39,447 40,631 41,850 43,105 44,398 45,730 Materials & Supplies - 1,400 1,400 1,400 1,400 1,400 1,400 1,400 1,400 1,400 1,400 1,400 Indirect Costs 9,171 9,031 9,031 12,052 12,293 12,539 12,790 13,045 13,306 13,573 13,844 14,121 Total Expenditures 92,375 93,056 93,056 107,184 111,209 115,400 119,766 124,313 129,051 133,988 139,131 144,492 Net Increase (Decrease) in Fund Balance (3,729) 8,346 8,346 (1,544) (4,925) (8,461) (12,158) (16,023) (20,064) (24,291) (28,710) (33,332) Fund Balance w/o Project Costs 61,530 39,876 39,876 38,332 33,406 24,945 12,788 (3,235) (23,299) (47,590) (76,301) (109,633) % of Operating Costs 67% 43% 43% 36% 30% 22% 11% -3% -18% -36% -55% -76%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300008 - Remote Control Valves - - - - - - - - -
CIP 300008 - Landscape Renovation 30,000 - - - - - - - - Transfer from Citywide - 30% Share of Arterial - - - - - - - - - - - - Total Improvement Projects 30,000 - - - - - - - - - - - Net Increase (Decrease) in Fund Balance (33,729) 8,346 8,346 (1,544) (4,925) (8,461) (12,158) (16,023) (20,064) (24,291) (28,710) (33,332)

FUND BALANCE
Fund Balance, June 30 $ 31,530 $ 39,876 $ 39,876 $ 38,332 $ 33,406 $ 24,945 $ 12,788 $ (3,235) $ (23,299) $ (47,590) $ (76,301) $ (109,633) % of Operating Costs 34% 43% 43% 36% 30% 22% 11% -3% -18% -36% -55% -76%

LEVY INFORMATION
Total Special Assessment 63,900 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 73,485 Total Parcels Levied 639 639 639 639 639 639 639 639 639 639 639 639 Assessment Rate 100 115 115 115 115 115 115 115 115 115 115 115 Maximum Assessment Rate 115 115 115 115 115 115 115 115 115 115 115 115 F-1

5.4.a
Packet Pg. 308 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 9 - COUNTRY VIEW
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 31,637 $ 41,689 $ 41,689 $ 28,333 $ 22,306 $ 23,113 $ 23,377 $ 23,077 $ 22,192 $ 20,702 $ 18,584 $ 15,814

REVENUES
Assessment Revenue 18,400 9,200 9,200 9,200 16,560 16,560 16,560 16,560 16,560 16,560 16,560 18,400 Interest (810) - - - - - - - - - - -
Other Revenue (Transfers from Citywide) 7,167 6,367 6,367 6,526 6,657 6,790 6,925 7,064 7,205 7,349 7,496 7,646 Total Revenues 24,757 15,567 15,567 15,726 23,217 23,350 23,485 23,624 23,765 23,909 24,056 26,046

EXPENDITURES
Personnel 2,333 2,345 2,345 2,601 2,731 2,868 3,011 3,162 3,320 3,486 3,660 3,843 Contracts 4,644 6,288 6,288 6,477 6,671 6,871 7,077 7,290 7,508 7,733 7,965 8,204 Utilities 4,318 9,700 9,700 9,400 9,682 9,972 10,272 10,580 10,897 11,224 11,561 11,908 Materials & Supplies 830 830 830 830 830 830 830 830 830 830 830 830 Indirect Costs 2,579 2,060 2,060 2,446 2,495 2,545 2,596 2,648 2,701 2,755 2,810 2,866 Total Expenditures 14,705 21,223 21,223 21,754 22,409 23,086 23,786 24,508 25,256 26,028 26,826 27,651 Net Increase (Decrease) in Fund Balance 10,052 (5,656) (5,656) (6,028) 808 264 (300) (885) (1,490) (2,118) (2,769) (1,605) Fund Balance w/o Project Costs 41,689 36,033 36,033 22,306 23,113 23,377 23,077 22,192 20,702 18,584 15,814 14,210 % of Operating Costs 284% 170% 170% 103% 103% 101% 97% 91% 82% 71% 59% 51%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300009 - Irrigation Controllers - 7,500 7,500 - - - - - CIP 300009 - Remote Control Valves - 3,500 3,500 - -
Transfer from Citywide - 30% Share of Arterial - (3,300) (3,300) - - - - - - - - - Total Improvement Projects - 7,700 7,700 - - - - - - - - - Net Increase (Decrease) in Fund Balance 10,052 (13,356) (13,356) (6,028) 808 264 (300) (885) (1,490) (2,118) (2,769) (1,605)

FUND BALANCE
Fund Balance, June 30 $ 41,689 $ 28,333 $ 28,333 $ 22,306 $ 23,113 $ 23,377 $ 23,077 $ 22,192 $ 20,702 $ 18,584 $ 15,814 $ 14,210 % of Operating Costs 284% 134% 134% 103% 103% 101% 97% 91% 82% 71% 59% 51%

LEVY INFORMATION
Total Special Assessment 18,400 9,200 9,200 9,200 16,560 16,560 16,560 16,560 16,560 16,560 16,560 18,400 Total Parcels Levied 184 184 184 184 184 184 184 184 184 184 184 184 Assessment Rate 100 50 50 50 90 90 90 90 90 90 90 100
Maximum Assessment Rate 100 100 100 100 100 100 100 100 100 100 100 100 F-1

5.4.a
Packet Pg. 309 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 10 - OLD RANCH ESTATES
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 117,581 $ 95,773 $ 95,773 $ 19,174 $ 1,425 $ 7,246 $ 12,940 $ 18,447 $ 11,208 $ 14,796 $ 16,647 $ 16,689

REVENUES
Assessment Revenue 43,520 40,800 40,800 47,600 47,600 48,960 50,320 51,680 51,680 51,680 51,680 51,680 Return Funding - CIP
Interest (3,210) - - - - - - - - - - -
Other Revenue (Transfers from Citywide) 1,652 2,229 2,229 2,457 2,506 2,556 2,607 2,660 2,713 2,767 2,822 2,879 Total Revenues 41,962 43,029 43,029 50,057 50,106 51,516 52,927 54,340 54,393 54,447 54,502 54,559

EXPENDITURES
Personnel 12,688 13,240 13,240 14,194 14,904 15,649 16,431 17,253 18,116 19,021 19,972 20,971 Contracts 12,354 15,892 15,892 16,299 16,788 17,292 17,810 18,345 18,895 19,462 20,046 20,647 Utilities 7,065 5,300 5,300 6,150 6,335 6,525 6,720 6,922 7,130 7,343 7,564 7,791 Materials & Supplies 650 1,350 1,350 1,350 1,350 1,350 1,350 1,350 1,350 1,350 1,350 1,350 Indirect Costs 3,513 3,846 3,846 4,813 4,909 5,007 5,108 5,210 5,314 5,420 5,529 5,639 Total Expenditures 36,270 39,628 39,628 42,806 44,285 45,822 47,420 49,079 50,804 52,597 54,460 56,398 Net Increase (Decrease) in Fund Balance 5,692 3,401 3,401 7,251 5,821 5,694 5,508 5,260 3,589 1,850 42 (1,839) Fund Balance w/o Project Costs 123,273 99,174 99,174 26,425 7,246 12,940 18,447 23,708 14,796 16,647 16,689 14,849 % of Operating Costs 340% 250% 250% 62% 16% 28% 39% 48% 29% 32% 31% 26%

IMPROVEMENT PROJECTS
Interior
CIP 300010 - Irrigation Controllers 10,000 - - - - - - 7,500 - CIP 300010 - Remote Control Valves 2,500 - - - - - - 5,000 - CIP 300010 - Landscape Renovation/Irrigation Repairs 15,000 80,000 80,000 25,000 - - - Arterial
None
Transfer from Citywide - 30% Share of Arterial - - - - - - - - - - - - Total Improvement Projects 27,500 80,000 80,000 25,000 - - - 12,500 - - - - Net Increase (Decrease) in Fund Balance (21,808) (76,599) (76,599) (17,749) 5,821 5,694 5,508 (7,240) 3,589 1,850 42 (1,839)

FUND BALANCE
Fund Balance, June 30 $ 95,773 $ 19,174 $ 19,174 $ 1,425 $ 7,246 $ 12,940 $ 18,447 $ 11,208 $ 14,796 $ 16,647 $ 16,689 $ 14,849 % of Operating Costs 264% 48% 48% 3% 16% 28% 39% 23% 29% 32% 31% 26%

LEVY INFORMATION
Total Special Assessment 43,520 40,800 40,800 47,600 47,600 48,960 50,320 51,680 51,680 51,680 51,680 51,680 Total Parcels Levied 136 136 136 136 136 136 136 136 136 136 136 136 Assessment Rate 320 300 300 350 350 360 370 380 380 380 380 380 Maximum Assessment Rate 380 380 380 380 380 380 380 380 380 380 380 380 F-10

5.4.a
Packet Pg. 310 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 11 - VILLAGE PARKWAY
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 81,139 $ 66,979 $ 66,979 $ 44,211 $ 30,860 $ 25,432 $ 21,186 $ 15,656 $ 8,785 $ 512 $ (9,226) $ (20,494)

REVENUES
Assessment Revenue 16,870 16,870 16,870 24,100 24,100 26,510 26,510 26,510 26,510 26,510 26,510 26,510 Interest (2,278) - - - - - - - - - - -
Other Revenue (Transfers from Citywide) 14,565 10,988 10,988 11,551 11,782 12,018 12,258 12,503 12,753 13,008 13,268 13,534 Total Revenues 29,157 27,858 27,858 35,651 35,882 38,528 38,768 39,013 39,263 39,518 39,778 40,044

EXPENDITURES
Personnel 14,094 15,527 15,527 15,899 16,694 17,529 18,405 19,325 20,292 21,306 22,371 23,490 Contracts 9,209 11,094 11,094 11,324 11,664 12,014 12,374 12,745 13,128 13,521 13,927 14,345 Utilities 4,077 5,700 5,700 6,200 6,386 6,578 6,775 6,978 7,187 7,403 7,625 7,854 Materials & Supplies 350 750 750 750 750 750 750 750 750 750 750 750 Indirect Costs 3,588 3,555 3,555 4,329 4,416 4,504 4,594 4,686 4,780 4,875 4,973 5,072 Total Expenditures 31,318 36,626 36,626 38,502 39,909 41,374 42,898 44,485 46,136 47,856 49,646 51,511 Net Increase (Decrease) in Fund Balance (2,161) (8,768) (8,768) (2,851) (4,027) (2,846) (4,130) (5,471) (6,873) (8,338) (9,868) (11,467) Fund Balance w/o Project Costs 78,979 58,211 58,211 41,360 26,832 22,586 17,056 10,185 1,912 (7,826) (19,094) (31,961) % of Operating Costs 252% 159% 159% 107% 67% 55% 40% 23% 4% -16% -38% -62%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300011 - Irrigation Controllers - - - 15,000 - - - - - CIP 300011 - Remote Control Valves - 10,000 10,000 - 1,000 1,000 1,000 1,000 1,000 1,000 1,000 CIP 300011 - Tree Removal Replacement - - - - - - - - - CIP 300011 - Landscape Renovation 12,000 10,000 10,000 - 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Transfer from Citywide - 30% Share of Arterial - (6,000) (6,000) (4,500) (600) (600) (600) (600) (600) (600) (600) - Total Improvement Projects 12,000 14,000 14,000 10,500 1,400 1,400 1,400 1,400 1,400 1,400 1,400 - Net Increase (Decrease) in Fund Balance (14,161) (22,768) (22,768) (13,351) (5,427) (4,246) (5,530) (6,871) (8,273) (9,738) (11,268) (11,467)

FUND BALANCE
Fund Balance, June 30 $ 66,979 $ 44,211 $ 44,211 $ 30,860 $ 25,432 $ 21,186 $ 15,656 $ 8,785 $ 512 $ (9,226) $ (20,494) $ (31,961) % of Operating Costs 214% 121% 121% 80% 64% 51% 36% 20% 1% -19% -41% -62%

LEVY INFORMATION
Total Special Assessment 16,870 16,870 16,870 24,100 24,100 26,510 26,510 26,510 26,510 26,510 26,510 26,510 Total Parcels Levied 241 241 241 241 241 241 241 241 241 241 241 241 Assessment Rate 70 70 70 100 100 110 110 110 110 110 110 110 Maximum Assessment Rate 110 110 110 110 110 110 110 110 110 110 110 110 F-1

5.4.a
Packet Pg. 311 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 12 - EL NIDO
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 44,183 $ 44,951 $ 44,951 $ 36,843 $ 26,171 $ 18,542 $ 16,212 $ 13,006 $ 8,540 $ 3,473 $ (2,582) $ (9,667)

REVENUES
Assessment Revenue 15,010 15,010 15,010 15,010 15,010 19,750 19,750 19,750 19,750 19,750 19,750 19,750 Return Funding - CIP -
Interest (1,301) - - - - - - - - - - -
Other Revenue (Transfers from Citywide) 9,504 8,408 8,408 8,757 8,932 9,111 9,293 9,479 9,668 9,862 10,059 10,260 Total Revenues 23,213 23,418 23,418 23,767 23,942 28,861 29,043 29,229 29,418 29,612 29,809 30,010

EXPENDITURES
Personnel 7,344 7,554 7,554 8,027 8,428 8,850 9,292 9,757 10,245 10,757 11,295 11,860 Contracts 4,304 8,552 8,552 8,680 8,940 9,209 9,485 9,769 10,062 10,364 10,675 10,996 Utilities 7,530 8,500 8,500 8,500 8,755 9,018 9,288 9,567 9,854 10,149 10,454 10,768 Materials & Supplies 400 700 700 700 700 700 700 700 700 700 700 700 Indirect Costs 2,868 2,720 2,720 3,282 3,348 3,415 3,483 3,553 3,624 3,696 3,770 3,845 Total Expenditures 22,446 28,026 28,026 29,189 30,171 31,191 32,248 33,346 34,485 35,667 36,894 38,168 Net Increase (Decrease) in Fund Balance 767 (4,608) (4,608) (5,422) (6,229) (2,330) (3,205) (4,117) (5,066) (6,055) (7,085) (8,158) Fund Balance w/o Project Costs 44,951 40,343 40,343 31,421 19,942 16,212 13,006 8,890 3,473 (2,582) (9,667) (17,824) % of Operating Costs 200% 144% 144% 108% 66% 52% 40% 27% 10% -7% -26% -47%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300012 - Irrigation Controllers - 5,000 5,000 - - - - - - - CIP 300012 - Remote Control Valves - - - 7,500 1,500 - - - - - CIP 300012 - Tree Removal/Replacement - - - - - - - - - - CIP 300012 - Backflow Preventers - - - - 500 - - 500 - - Transfer from Citywide - 30% Share of Arterial - (1,500) (1,500) (2,250) (600) - - (150) - - - - Total Improvement Projects - 3,500 3,500 5,250 1,400 - - 350 - - - - Net Increase (Decrease) in Fund Balance 767 (8,108) (8,108) (10,672) (7,629) (2,330) (3,205) (4,467) (5,066) (6,055) (7,085) (8,158)

FUND BALANCE
Fund Balance, June 30 $ 44,951 $ 36,843 $ 36,843 $ 26,171 $ 18,542 $ 16,212 $ 13,006 $ 8,540 $ 3,473 $ (2,582) $ (9,667) $ (17,824) % of Operating Costs 200% 131% 131% 90% 61% 52% 40% 26% 10% -7% -26% -47%

LEVY INFORMATION
Total Special Assessment 15,010 15,010 15,010 15,010 15,010 19,750 19,750 19,750 19,750 19,750 19,750 19,750 Total Parcels Levied 158 158 158 158 158 158 158 158 158 158 158 158 Assessment Rate 95 95 95 95 95 125 125 125 125 125 125 125 Maximum Assessment Rate 125 125 125 125 125 125 125 125 125 125 125 125 F-1

5.4.a
Packet Pg. 312 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 13 - CROWN RIDGE
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 120,491 $ 105,176 $ 105,176 $ 86,643 $ 70,331 $ 61,720 $ 53,933 $ 44,909 $ 36,623 $ 36,204 $ 32,075 $ 24,095

REVENUES
Assessment Revenue 75,920 75,920 75,920 78,000 85,280 88,400 90,480 92,560 104,000 104,000 104,000 104,000 Return Funding - CIP
Interest (3,470) - - - - - - - - - - -
Other Revenue (Transfers from Citywide) 21,064 19,640 19,640 20,274 20,679 21,093 21,515 21,945 22,384 22,832 23,288 23,754 Total Revenues 93,514 95,560 95,560 98,274 105,959 109,493 111,995 114,505 126,384 126,832 127,288 127,754

EXPENDITURES
Personnel 20,560 21,260 21,260 22,382 23,501 24,676 25,910 27,205 28,566 29,994 31,494 33,068 Contracts 26,402 29,181 29,181 30,001 30,901 31,828 32,783 33,766 34,779 35,823 36,897 38,004 Utilities 34,254 40,750 40,750 40,750 41,973 43,232 44,529 45,864 47,240 48,658 50,117 51,621 Materials & Supplies 1,600 2,800 2,800 2,800 2,800 2,800 2,800 2,800 2,800 2,800 2,800 2,800 Indirect Costs 11,013 10,102 10,102 12,153 12,396 12,644 12,897 13,155 13,418 13,686 13,960 14,239 Total Expenditures 93,829 104,093 104,093 108,086 111,571 115,180 118,918 122,791 126,803 130,961 135,269 139,733 Net Increase (Decrease) in Fund Balance (315) (8,533) (8,533) (9,812) (5,611) (5,687) (6,923) (8,286) (419) (4,129) (7,980) (11,979) Fund Balance w/o Project Costs 120,176 96,643 96,643 76,831 64,720 56,033 47,009 36,623 36,204 32,075 24,095 12,117 % of Operating Costs 128% 93% 93% 71% 58% 49% 40% 30% 29% 24% 18% 9%

IMPROVEMENT PROJECTS
Interior
CIP 300013 - Irrigation Cabinets - - - - - - - - -
CIP 300013 - Irrigation Controllers - - - - - - - - -
CIP 300013 - Remote Control Valves - - - - - - - - -
CIP 300013 - EVA Road Maintenance - - - - - - - - -
CIP 300013 - Landscape Renovation 15,000 3,000 3,000 3,000 3,000 Arterial
CIP 300013 - Landscape Renovation 5,000 5,000 - 3,000 3,000 - - CIP 300013 - Remote Control Valves 5,000 5,000 5,000 - - - - - Transfer from Citywide - 30% Share of Arterial - (3,000) (3,000) (1,500) - (900) (900) - - - - - Total Improvement Projects 15,000 10,000 10,000 6,500 3,000 2,100 2,100 - - - - - Net Increase (Decrease) in Fund Balance (15,315) (18,533) (18,533) (16,312) (8,611) (7,787) (9,023) (8,286) (419) (4,129) (7,980) (11,979)

FUND BALANCE
Fund Balance, June 30 $ 105,176 $ 86,643 $ 86,643 $ 70,331 $ 61,720 $ 53,933 $ 44,909 $ 36,623 $ 36,204 $ 32,075 $ 24,095 $ 12,117 % of Operating Costs 112% 83% 83% 65% 55% 47% 38% 30% 29% 24% 18% 9%

LEVY INFORMATION
Total Special Assessment 75,920 75,920 75,920 78,000 85,280 88,400 90,480 92,560 104,000 104,000 104,000 104,000 Total Parcels Levied 104 104 104 104 104 104 104 104 104 104 104 104 Assessment Rate 730 730 730 750 820 850 870 890 1,000 1,000 1,000 1,000 Maximum Assessment Rate 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 F-1

5.4.a
Packet Pg. 313 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 14 - FOUR OAKS
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 39,241 $ 36,289 $ 36,289 $ 34,047 $ 32,239 $ 29,943 $ 21,538 $ 18,202 $ 14,312 $ 9,846 $ 4,777 $ (919)

REVENUES
Assessment Revenue 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 Return Funding - CIP -
Interest (1,126) - - - - - - - - - - -
Other Revenue (Transfers from Citywide) 5,059 5,386 5,386 5,200 5,304 5,410 5,518 5,629 5,741 5,856 5,973 6,093 Total Revenues 14,258 15,711 15,711 15,525 15,629 15,735 15,843 15,954 16,066 16,181 16,298 16,418

EXPENDITURES
Personnel 6,296 6,457 6,457 5,489 5,763 6,052 6,354 6,672 7,006 7,356 7,724 8,110 Contracts 4,557 4,954 4,954 5,095 5,248 5,405 5,567 5,734 5,907 6,084 6,266 6,454 Utilities 4,536 4,200 4,200 4,200 4,326 4,456 4,589 4,727 4,869 5,015 5,165 5,320 Materials & Supplies - 600 600 600 600 600 600 600 600 600 600 600 Indirect Costs 1,821 1,742 1,742 1,949 1,988 2,028 2,068 2,110 2,152 2,195 2,239 2,284 Total Expenditures 17,209 17,953 17,953 17,333 17,925 18,540 19,179 19,843 20,533 21,249 21,994 22,768 Net Increase (Decrease) in Fund Balance (2,952) (2,242) (2,242) (1,808) (2,296) (2,805) (3,336) (3,890) (4,467) (5,068) (5,696) (6,350) Fund Balance w/o Project Costs 36,289 34,047 34,047 32,239 29,943 27,138 18,202 14,312 9,846 4,777 (919) (7,269) % of Operating Costs 211% 190% 190% 186% 167% 146% 95% 72% 48% 22% -4% -32%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300014 - Tree Removal/Replacement - - - - - - - - - - - - CIP 300014 - Irrigation Controller - - - - - 8,000 - - - - - - Transfer from Citywide - 30% Share of Arterial - - - - - (2,400) - - - - - - Total Improvement Projects - - - - - 5,600 - - - - - -
Net Increase (Decrease) in Fund Balance (2,952) (2,242) (2,242) (1,808) (2,296) (8,405) (3,336) (3,890) (4,467) (5,068) (5,696) (6,350)

FUND BALANCE
Fund Balance, June 30 $ 36,289 $ 34,047 $ 34,047 $ 32,239 $ 29,943 $ 21,538 $ 18,202 $ 14,312 $ 9,846 $ 4,777 $ (919) $ (7,269) % of Operating Costs 211% 190% 190% 186% 167% 116% 95% 72% 48% 22% -4% -32%

LEVY INFORMATION
Total Special Assessment 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 10,325 Unit Factors 59 59 59 59 59 59 59 59 59 59 59 59
Assessment Rate 175 175 175 175 175 175 175 175 175 175 175 175 Maximum Assessment Rate 175 175 175 175 175 175 175 175 175 175 175 175 F-1

5.4.a
Packet Pg. 314 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 15 - CIRCLE E
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 37,421 $ 38,766 $ 38,766 $ 32,780 $ 22,709 $ 16,461 $ 9,317 $ 8,229 $ 9,650 $ 9,705 $ 8,340 $ 8,562

REVENUES
Assessment Revenue 38,250 30,600 30,600 30,600 30,600 34,425 38,250 42,075 42,075 42,075 45,135 45,135 Interest (1,142) - - - - - - - - - - -
Other Revenue (Transfers from Citywide) 3,783 3,783 3,783 3,917 3,995 4,075 4,157 4,240 4,325 4,411 4,499 4,589 Total Revenues 40,891 34,383 34,383 34,517 34,595 38,500 42,407 46,315 46,400 46,486 49,634 49,724

EXPENDITURES
Personnel 8,693 8,992 8,992 9,433 9,905 10,400 10,920 11,466 12,039 12,641 13,273 13,937 Contracts 7,399 5,878 5,878 6,019 6,200 6,386 6,577 6,774 6,978 7,187 7,403 7,625 Utilities 13,517 17,135 17,135 17,135 17,649 18,179 18,724 19,286 19,864 20,460 21,074 21,706 Materials & Supplies 750 2,550 2,550 2,550 2,550 2,550 2,550 2,550 2,550 2,550 2,550 2,550 Indirect Costs 4,187 3,714 3,714 4,451 4,540 4,631 4,723 4,818 4,914 5,013 5,113 5,215 Total Expenditures 34,546 38,269 38,269 39,588 40,843 42,145 43,494 44,894 46,345 47,851 49,412 51,033 Net Increase (Decrease) in Fund Balance 6,345 (3,886) (3,886) (5,071) (6,248) (3,645) (1,088) 1,421 54 (1,365) 222 (1,308) Fund Balance w/o Project Costs 43,766 34,880 34,880 27,709 16,461 12,817 8,229 9,650 9,705 8,340 8,562 7,254 % of Operating Costs 127% 91% 91% 70% 40% 30% 19% 21% 21% 17% 17% 14%

IMPROVEMENT PROJECTS
Interior
CIP 300015 - Landscape Renovation - - - - - - -
CIP 300015 - Gravel Access Roads/Trails - - - 5,000 - - - - - - CIP 300015 - Remote Control Valves 5,000 - - - - - - - - - Arterial
CIP 300015 - Landscape Renovation - - - - - 5,000 - - - - CIP 300015 - Remote Control Valves - 3,000 3,000 - - - - - - - Transfer from Citywide - 30% Share of Arterial - (900) (900) - - (1,500) - - - - - - Total Improvement Projects 5,000 2,100 2,100 5,000 - 3,500 - - - - - - Net Increase (Decrease) in Fund Balance 1,345 (5,986) (5,986) (10,071) (6,248) (7,145) (1,088) 1,421 54 (1,365) 222 (1,308)

FUND BALANCE
Fund Balance, June 30 $ 38,766 $ 32,780 $ 32,780 $ 22,709 $ 16,461 $ 9,317 $ 8,229 $ 9,650 $ 9,705 $ 8,340 $ 8,562 $ 7,254 % of Operating Costs 112% 86% 86% 57% 40% 22% 19% 21% 21% 17% 17% 14%

LEVY INFORMATION
Total Special Assessment 38,250 30,600 30,600 30,600 30,600 34,425 38,250 42,075 42,075 42,075 45,135 45,135 Total Parcels Levied 153 153 153 153 153 153 153 153 153 153 153 153 Assessment Rate 250 200 200 200 200 225 250 275 275 275 295 295 Maximum Assessment Rate 300 300 300 300 300 300 300 300 300 300 300 300 F-1

5.4.a
Packet Pg. 315 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 16 - THOMAS RANCH
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 20,084 $ 18,704 $ 18,704 $ 14,659 $ 11,297 $ 12,336 $ 12,856 $ 12,834 $ 12,247 $ 11,070 $ 9,279 $ 6,846

REVENUES
Assessment Revenue 7,700 7,700 7,700 9,100 14,000 14,000 14,000 14,000 14,000 14,000 14,000 14,000 Interest (627) - - - - - - - - - - -
Other Revenue (Transfers from Citywide) 4,587 5,034 5,034 5,341 5,448 5,557 5,668 5,781 5,897 6,015 6,135 6,258 Total Revenues 11,660 12,734 12,734 14,441 19,448 19,557 19,668 19,781 19,897 20,015 20,135 20,258

EXPENDITURES
Personnel 4,890 5,153 5,153 5,683 5,967 6,266 6,579 6,908 7,253 7,616 7,997 8,396 Contracts 4,084 4,348 4,348 4,468 4,602 4,740 4,882 5,029 5,180 5,335 5,495 5,660 Utilities 2,417 4,900 4,900 4,900 5,047 5,198 5,354 5,515 5,680 5,851 6,026 6,207 Materials & Supplies - 750 750 750 750 750 750 750 750 750 750 750 Indirect Costs 1,650 1,628 1,628 2,002 2,042 2,083 2,125 2,167 2,210 2,255 2,300 2,346 Total Expenditures 13,041 16,779 16,779 17,803 18,408 19,037 19,690 20,369 21,074 21,806 22,568 23,359 Net Increase (Decrease) in Fund Balance (1,381) (4,045) (4,045) (3,362) 1,040 520 (22) (587) (1,177) (1,791) (2,433) (3,101) Fund Balance w/o Project Costs 18,704 14,659 14,659 11,297 12,336 12,856 12,834 12,247 11,070 9,279 6,846 3,745 % of Operating Costs 143% 87% 87% 63% 67% 68% 65% 60% 53% 43% 30% 16%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300016 - Remote Control Valves - - - - - - - - - -
CIP 300016 - Backflow Preventers - - - - - - - - - -
CIP 300016 - Landscape Renovation - - - - - - - - -
Transfer from Citywide - 30% Share of Arterial - - - - - - - - - - Total Improvements Projects - - - - - - - - - - - -
Net Increase (Decrease) in Fund Balance (1,381) (4,045) (4,045) (3,362) 1,040 520 (22) (587) (1,177) (1,791) (2,433) (3,101)

FUND BALANCE
Fund Balance, June 30 $ 18,704 $ 14,659 $ 14,659 $ 11,297 $ 12,336 $ 12,856 $ 12,834 $ 12,247 $ 11,070 $ 9,279 $ 6,846 $ 3,745 % of Operating Costs 143% 87% 87% 63% 67% 68% 65% 60% 53% 43% 30% 16%

LEVY INFORMATION
Total Special Assessment 7,700 7,700 7,700 9,100 14,000 14,000 14,000 14,000 14,000 14,000 14,000 14,000 Total Parcels Levied 140 140 140 140 140 140 140 140 140 140 140 140 Assessment Rate 55 55 55 65 100 100 100 100 100 100 100 100 Maximum Assessment Rate 100 100 100 100 100 100 100 100 100 100 100 100 F-1

5.4.a
Packet Pg. 316 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 17 - HENRY RANCH
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 99,864 $ 89,564 $ 89,564 $ 73,956 $ 64,026 $ 53,418 $ 39,067 $ 26,529 $ 21,774 $ 18,195 $ 15,738 $ 11,801

REVENUES
Assessment Revenue 18,150 22,950 22,950 22,950 23,460 25,500 27,540 33,150 35,700 38,250 38,250 38,250 Interest (2,830) - - - - - - - - - - -
Damage Reimbursement 1,912
Other Revenue (Transfers from Citywide) 15,028 15,024 15,024 14,091 14,373 14,660 14,953 15,253 15,558 15,869 16,186 16,510 Total Revenues 32,260 37,974 37,974 37,041 37,833 40,160 42,493 48,403 51,258 54,119 54,436 54,760

EXPENDITURES
Personnel 6,330 6,521 6,521 6,803 7,143 7,500 7,875 8,269 8,683 9,117 9,573 10,051 Contracts 9,652 21,798 21,798 16,987 17,497 18,022 18,562 19,119 19,693 20,283 20,892 21,519 Utilities 20,723 16,150 16,150 17,150 17,665 18,194 18,740 19,302 19,882 20,478 21,092 21,725 Materials & Supplies 450 750 750 750 750 750 750 750 750 750 750 750 Indirect Costs 5,406 4,863 4,863 5,281 5,387 5,494 5,604 5,716 5,831 5,947 6,066 6,188 Total Expenditures 42,560 50,082 50,082 46,971 48,441 49,961 51,532 53,157 54,837 56,575 58,373 60,232 Net Increase (Decrease) in Fund Balance (10,300) (12,108) (12,108) (9,930) (10,608) (9,800) (9,039) (4,754) (3,580) (2,457) (3,937) (5,473) Fund Balance w/o Project Costs 89,564 77,456 77,456 64,026 53,418 43,617 30,029 21,774 18,195 15,738 11,801 6,329 % of Operating Costs 210% 155% 155% 136% 110% 87% 58% 41% 33% 28% 20% 11%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300017 - Irrigation Controllers - - - - - 4,000 - - - - CIP 300017 - Backflow Preventers - - - - - 2,500 - - - - CIP 300017 - Landscape Renovation - 5,000 5,000 - - - 5,000 - - - Transfer from Citywide - 30% Share of Arterial - (1,500) (1,500) - - (1,950) (1,500) - - Total Improvement Projects - 3,500 3,500 - - 4,550 3,500 - - - - - Net Increase (Decrease) in Fund Balance (10,300) (15,608) (15,608) (9,930) (10,608) (14,350) (12,539) (4,754) (3,580) (2,457) (3,937) (5,473)

FUND BALANCE
Fund Balance, June 30 $ 89,564 $ 73,956 $ 73,956 $ 64,026 $ 53,418 $ 39,067 $ 26,529 $ 21,774 $ 18,195 $ 15,738 $ 11,801 $ 6,329 % of Operating Costs 210% 148% 148% 136% 110% 78% 51% 41% 33% 28% 20% 11%

LEVY INFORMATION
Total Special Assessment 22,950 22,950 22,950 22,950 23,460 25,500 27,540 33,150 35,700 38,250 38,250 38,250 Total Parcels Levied 102 102 102 102 102 102 102 102 102 102 102 102 Assessment Rate 225 225 225 225 230 250 270 325 350 375 375 375 Maximum Assessment Rate 375 375 375 375 375 375 375 375 375 375 375 375 F-1

5.4.a
Packet Pg. 317 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 18 - OLD RANCH SUMMIT
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 206,938 $ 43,267 $ 43,267 $ 37,598 $ 20,081 $ 16,809 $ 9,253 $ 5,732 $ 2,716 $ 4,221 $ 5,113 $ 7,458

REVENUES
Assessment Revenue 27,000 18,900 18,900 18,900 18,900 18,900 20,250 21,600 27,000 37,800 29,700 32,400 Return Funding - CIP
Interest (5,630) - - - - - - - - - - -
Other Revenue (Transfers from Citywide) 781 851 851 1,707 1,741 1,776 1,811 1,848 1,885 1,922 1,961 2,000 Total Revenues 22,151 19,751 19,751 20,607 20,641 20,676 22,061 23,448 28,885 39,722 31,661 34,400

EXPENDITURES
Personnel 11,733 12,203 12,203 6,527 6,853 7,196 7,556 7,934 8,330 8,747 9,184 9,643 Contracts 2,916 6,000 6,000 8,247 8,494 8,749 9,012 9,282 9,561 9,847 10,143 10,447 Utilities 8,650 4,450 4,450 5,450 5,614 5,782 5,955 6,134 6,318 6,508 6,703 6,904 Materials & Supplies - 300 300 300 300 300 300 300 300 300 300 300 Indirect Costs 2,523 2,467 2,467 2,600 2,652 2,705 2,759 2,814 2,871 2,928 2,987 3,046 Total Expenditures 25,822 25,420 25,420 23,124 23,913 24,732 25,582 26,464 27,379 28,330 29,316 30,341 Net Increase (Decrease) in Fund Balance (3,671) (5,669) (5,669) (2,517) (3,272) (4,056) (3,521) (3,016) 1,505 11,393 2,344 4,059 Fund Balance w/o Project Costs 203,267 37,598 37,598 35,081 16,809 12,753 5,732 2,716 4,221 15,613 7,458 11,517 % of Operating Costs 787% 148% 148% 152% 70% 52% 22% 10% 15% 55% 25% 38%

IMPROVEMENT PROJECTS
Interior
CIP 300018 - Remote Control Valves - - - - - - - - - -
CIP 300018 - Pond Clean Up 140,000
CIP 300018 - Landscape Renovation - - - 15,000 - - - - - - Arterial
CIP 300018 - Landscape Renovation 20,000 - - - - 5,000 - - - 15,000 - Transfer from Citywide - 30% Share of Arterial - - - - - (1,500) - - - (4,500) - - Total Improvement Projects 160,000 - - 15,000 - 3,500 - - - 10,500 - - Net Increase (Decrease) in Fund Balance (163,671) (5,669) (5,669) (17,517) (3,272) (7,556) (3,521) (3,016) 1,505 893 2,344 4,059

FUND BALANCE
Fund Balance, June 30 $ 43,267 $ 37,598 $ 37,598 $ 20,081 $ 16,809 $ 9,253 $ 5,732 $ 2,716 $ 4,221 $ 5,113 $ 7,458 $ 11,517 % of Operating Costs 168% 148% 148% 87% 70% 37% 22% 10% 15% 18% 25% 38%

LEVY INFORMATION
Total Special Assessment 27,000 18,900 18,900 18,900 18,900 18,900 20,250 21,600 27,000 37,800 29,700 32,400 Total Parcels Levied 54 54 54 54 54 54 54 54 54 54 54 54 Assessment Rate 500 350 350 350 350 350 375 400 500 700 550 600 Maximum Assessment Rate 1,858 1,858 1,858 1,858 1,858 1,858 1,858 1,858 1,858 1,858 1,858 1,858 F-1

5.4.a
Packet Pg. 318 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L) FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT

RESERVE STUDY
ZONE 19 - GLASS HOUSE
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
2024/25
Estimated
2025/26
Estimated
2026/27
Estimated
2027/28
Estimated
2028/29
Estimated
2029/30
Estimated
2030/31
Estimated
2031/32
Estimated
Fund Balance, July 1 $ 35,915 $ 28,170 $ 28,170 $ 9,492 $ 5,073 $ 5,482 $ 5,707 $ (3,264) $ (3,443) $ (3,842) $ (4,476) $ (5,358)

REVENUES
Assessment Revenue 14,656 14,000 14,000 15,492 15,802 16,118 16,440 16,769 17,105 17,447 17,796 18,152 Interest (974) - - - - - - - - - - -
Other Revenue (Transfers from Citywide) - - - - - - - - - - - - Total Revenues 13,682 14,000 14,000 15,492 15,802 16,118 16,440 16,769 17,105 17,447 17,796 18,152

EXPENDITURES
Personnel 3,077 3,190 3,190 3,267 3,430 3,602 3,782 3,971 4,170 4,378 4,597 4,827 Contracts 4,760 5,508 5,508 7,067 7,279 7,497 7,722 7,954 8,193 8,438 8,692 8,952 Utilities 2,067 2,300 2,300 2,450 2,524 2,599 2,677 2,757 2,840 2,925 3,013 3,104 Materials & Supplies 200 450 450 450 450 450 450 450 450 450 450 450 Indirect Costs 1,322 1,230 1,230 1,677 1,711 1,745 1,780 1,815 1,852 1,889 1,926 1,965 Total Expenditures 11,427 12,678 12,678 14,911 15,393 15,893 16,411 16,948 17,504 18,080 18,678 19,298 Net Increase (Decrease) in Fund Balance 2,255 1,322 1,322 581 409 225 29 (179) (399) (634) (882) (1,146) Fund Balance w/o Project Costs 38,170 29,492 29,492 10,073 5,482 5,707 5,736 (3,443) (3,842) (4,476) (5,358) (6,504) % of Operating Costs 334% 233% 233% 68% 36% 36% 35% -20% -22% -25% -29% -34%

IMPROVEMENT PROJECTS
Interior Only
CIP 300019 - Irrigation Controllers - - - - - - 5,000 - - - CIP 300019 - Remote Control Valves - - - - - - 3,000 - - - CIP 300019 - Landscape Renovation 10,000 20,000 20,000 5,000 - - - - - - Total Improvement Projects 10,000 20,000 20,000 5,000 - - 9,000 - - - - - Net Increase (Decrease) in Fund Balance (7,745) (18,678) (18,678) (4,419) 409 225 (8,971) (179) (399) (634) (882) (1,146)

FUND BALANCE
Fund Balance, June 30 $ 28,170 $ 9,492 $ 9,492 $ 5,073 $ 5,482 $ 5,707 $ (3,264) $ (3,443) $ (3,842) $ (4,476) $ (5,358) $ (6,504) % of Operating Costs 247% 75% 75% 34% 36% 36% -20% -20% -22% -25% -29% -34%

LEVY INFORMATION
Total Special Assessment 14,656.09 14,000.00 14,000.00 15,492.17 15,802.01 16,118.05 16,440.41 16,769.22 17,104.61 17,446.70 17,795.63 18,151.55 Total Parcels Levied 3 3 3 3 3 3 3 3 3 3 3 3
Assessment Rate (rate varies by parcel) 14,656.09 14,000.00 14,000.00 15,492.17 15,802.01 16,118.05 16,440.41 16,769.22 17,104.61 17,446.70 17,795.63 18,151.55 Maximum Assessment Rate 14,890.59 15,188.40 15,188.40 15,492.17 15,802.01 16,118.05 16,440.41 16,769.22 17,104.61 17,446.70 17,795.63 18,151.55 F-1

5.4.a
Packet Pg. 319 Attachment: A: FY 202324 Landscaping & Lighting District No. 1984-1 Reserve Study (3966 : FY 2023/24 Operating and Capital Budgets for L & L)

ATTACHMENT B
DRAFT

ENGINEER'S REPORT
for
LANDSCAPING& LIGHTINGDISTRICTNO.1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2023 - JUNE 30, 2024

CITYOFSANRAMON
Contra Costa County, California
April 24, 2023

5.4.b
Packet Pg. 320 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

ENGINEER'S REPORT
for
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2023 - JUNE 30, 2024

TABLE OF CONTENTS
CERTIFICATIONOFFILING......................................................................................................... 3 I. Introduction ..........................................................................................................................5 II. District Purpose and Service Levels......................................................................................5 III. Assessment District Diagram.................................................................................................6 IV. Plans and Specifications for Improvements ........................................................................ 7 V. District Funding…............................................................................................................. 10 VI. Assessment Rates ............................................................................................................... 12 VII. Assessment Methodology.................................................................................................... 13 VIII. Revenues and Expenditures.................................................................................................16 IX. Assessment Roll ...................................................................................................................16 Appendices
Appendix A - City of San Ramon City Council Resolution No. 2023-031 Appendix B - Assessment District Diagram
Appendix C - Plans and Specifications for Improvements
Appendix D - Landscaping & Lighting District Guidelines Appendix E - Street Landscaping & Lighting Unit Factors Appendix F - Revenues and Expenditures for Zones 1-19
Appendix G - Summary of Assessments
Appendix H – Reserve Study

5.4.b
Packet Pg. 321 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

ENGINEER'S REPORT
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1
(Pursuant to the Landscaping & Lighting Act of 1972)

CERTIFICATION OFFILING
Robin Bartlett, Engineer of Work of Assessment District No. 1984-1, City of San Ramon, Contra Costa County, California, makes this report, as directed by the City Council. The San Ramon Landscaping & Lighting Assessment District No. 1984-1 is intended to provide Landscaping & Lighting improvements within certain incorporated limits of the City and to levy and collect assessments sufficient to pay for those improvements. This report is to re-establish the assessment district and to levy the assessment for fiscal year July 1, 2023 - June 30, 2024.

The improvements which are the subject of this report are briefly described as follows:

The installation of landscaping, public lighting facilities and facilities appurtenant thereto or which are necessary or convenient for their maintenance or servicing, and the maintenance or servicing of the foregoing.

The improvements for FY 2023/24 will include servicing or maintenance, or both, of existing public lighting facilities and certain landscaping, and the installation of new street lights and/or landscaping within the budgeted limits.

The undersigned respectfully submits the enclosed Engineer's Report as directed by the City Council.

Dated: , 2023 By:

Robin Bartlett, P.E., District Engineer
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was filed with me on the 10th day of August, 2023.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California

5.4.b
Packet Pg. 322 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was approved and confirmed by the City Council of the City of San Ramon, California, on the day of , 2023.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was filed with the County Auditor of the County of Contra Costa on the day of , 2023.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California

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Packet Pg. 323 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

ENGINEER’S REPORT
for
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2023 – JUNE 30, 2024
I. INTRODUCTION
The City of San Ramon Landscaping & Lighting District No.1984-1 (District) was formed in 1984 in accordance with the Landscaping and Lighting Act of 1972 (Streets and Highways Code Section 22500 et seq).

The District has been reestablished each year thereafter. On November 5, 1996, California voters approved Proposition 218, entitled the "Right to Vote on Taxes Act," which added Articles XIIIC and XIIID to the California Constitution. Proposition 218 established new procedural requirements for the formation and administration of assessment districts. The City of San Ramon has taken the necessary steps to ensure that Landscaping & Lighting District No. 1984-1 is compliant with Proposition 218.

Per Section 22622 of the Streets and Highways Code, the City Council of the City of San Ramon adopted Resolution 2023-031 on March 28, 2023, which ordered the District Engineer to prepare and file an Engineer’s Report for FY 2023/24 and described new improvements for the District.

Resolution 2023-031 is included as Appendix A.

II. DISTRICT PURPOSE AND SERVICE LEVELS
The Landscaping & Lighting District No.1984-1 (District) provides for the maintenance of street landscaping and lighting. During FY 2004/05 the level of service was revised from FY 2003/04 to remove park maintenance from the District, since park maintenance is solely funded by the City’s General Fund and not by the assessment collected by the District. The District provides services and maintains improvements as follows and as described in subdivision improvement plans, capital improvement plans and prior Engineer’s Reports on file with the City:

Street Landscaping and Lighting

1. Provide horticultural care to all improved landscaped areas: mowing of turf areas, edging of turf areas, tree pruning, fertilization, soil aeration, and dethatching of turf areas.

2. Provide a high level of maintenance including weed abatement, and trash and debris pickup along City streets and in improved landscaped areas.

3. Provide weed abatement of all non-landscaped medians and public right-of-way.

4. Replace dead and dying plants and maintain the appearance of landscaped areas.

5. Provide tree pruning service for ongoing maintenance of trees.

6. Maintain exterior of sound walls by replacing Bouquet Canyon stones whenever necessary.

7. Maintain the landscaping and lighting at the San Ramon Transit Center.

8. Provide maintenance and electric service forstreet lighting.

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Packet Pg. 324 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

9. Quarterly inspection of street lights for outages.

10. Provide safety training and necessary safety equipment and clothing to create a safe working environment.

11. Create renovation projects of existing landscaping and lighting features within the District.

III. ASSESSMENT DISTRICT DIAGRAM
The Assessment District Diagram (Appendix B) delineates the assessment district boundary and the assessment zones. The District is organized into 19 zones: two general maintenance zones (Zones 1 and 2) and 17 special zones (Zones 3 through 19). The District Engineer and Engineer of Work, hereby finds that the properties within each special zone receives approximately equal special benefit from the work and improvements within that special zone. The zones are:

Zone 1 Citywide Lighting (excludes Dougherty Valley)1
Zone 2 Citywide Landscaping (excludes Dougherty Valley and Bishop Ranch)2 Zone 3 Canyon Lakes
Zone 4 Vista San Ramon
Zone 5 Summerwood Loop
Zone 6 West Branch
Zone 7 Bent Creek
Zone 8 Deerwood
Zone 9 Country View
Zone 10 Old Ranch Estates
Zone 11 Village Parkway
Zone 12 El Nido
Zone 13 Crown Ridge
Zone 14 Four Oaks/Stevens
Zone 15 Circle E
Zone 16 Thomas Ranch
Zone 17 Henry Ranch
Zone 18 Old Ranch Summit
Zone 19 Glass House
1 Zones 1 & 2 exclude the Dougherty Valley area in accordance with the annexation agreement with the City. The County 29 Service Area M-provides for the landscaping and lighting costs associated with Dougherty Valley. 2Zone 2 excludesthe Bishop Ranch area in accordance with the annexation agreement with the City. The agreement stipulates that Zone 2 landscaping costs will not be levied on Bishop Ranch because Sunset Development maintains Bishop Ranch landscaping at its own expense.

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Packet Pg. 325 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

IV. PLANS AND SPECIFICATIONS FOR IMPROVEMENTS
The description and location of existing and proposed new improvements that are or will be maintained by the District during FY 2023/24 are as follows:

Existing Improvements

1. Zone 1 - Citywide Lighting
Zone 1 improvements consist of various lighting improvements located throughout the City with the exception of the Dougherty Valley area. A listing of street light locations for Zone 1 is on file with the Public Works -Public Services Division.

During Fiscal Years 2011/12 and 2012/13, the City converted high-pressure sodium street lights to a more energy-efficient, light-emitting diode (LED) technology. This conversion was performed in two phases:

Phase 1 converted approximately 600 street lights in the Zone 1 area at a cost of $377,505. This work was possible due to an Energy Efficiency and Conservation Block Grant as a part of the American Recovery and Reinvestment Act of 2009, in the amount of $215,600; PG&E utility rebates in the amount of $63,465; and Zone 1 funding in the amount of $98,440.

Phase 2 converted the remaining approximately 1,000 Zone 1 street lights through funding provided by a General Fund loan and lease agreement with Banc of America Public Capital Corporation. PG&E rebates are being used to repay the General Fund loan and energy savings resulting from the LED conversion are being used to pay the 12-year lease resulting in no net cost to the City for that 12- year period. After the lease period, the City will realize an approximate 50% reduction in costs due to energy savings.

The new technology has not only lowered energy usage and costs, but delivers improved performance and quality of light, resulting in longer product lifespan and has reduced greenhouse gas emissions. In addition, thirty (30) overhead retroreflective signs have been purchased in order to convert illuminated street name signs.

2. Zones 2 through 19 - Citywide Landscaping and Special Zones Zone 2 through 19 improvements are listed in Appendix C. The approximate location of each zone is shown on the Assessment Diagram in Appendix B.

Proposed New Improvements
Proposed new improvements are installed either by the City as capital improvement projects, upgrades paid for through operating budgets, or by developers in accordance with their development conditions of approval. In the latter category, the development Conditions of Approval and the approved Final Map designate those landscaped areas to be maintained by the City. All other landscaped areas remain under private maintenance. In the event that a private

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Packet Pg. 326 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

Property owner(s)/developer(s) want to transfer landscaped maintenance responsibilities for privately maintained areas adjacent to the public right-of-way to the City, such transfers shall conform to the guidelines in Appendix D.

Proposed Upgrades – Capital Improvement Program (CIPs) of FY 2023/2024 Capital Improvement Projects (CIPs) are projects identified as new construction, replacement, and/or renovation of infrastructure within each zone that is over and above annual operating expenses. Additional details regarding the projects are provided in Appendix C and the long-term financing of the projects is indicated in the Reserve Study in Appendix G.

Following are the proposed new zone- specific CIPs. The amounts shown represent the funding requests for FY 2023/24. The allocations from each zone to the respective CIPs as indicated below are from the current fiscal year. The funds are to be expended on improvements within the next five years except as noted.

CIP 300001 – Citywide Lighting Zone Improvements – Zone 1- $48,000 Work for FY 2023/24 includes traffic signal pole painting for five to ten signalized intersections per year. Street light poles and signalized intersections are scheduled over several years in order to perform work on a predetermined cycle.

CIP 300021 – Citywide Lighting Zone Improvements – Zone 1 - $50,000 Relamping work for FY 2023/24 includes the replacement of streetlight components.

Replacement will be done on a recurring basis, as needed, and is budgeted to occur over ten years.

CIP 905530 – Iron Horse Trail Overcrossing – Zone 1 - $0 It is anticipated that the Iron Horse Trail Bollinger Canyon Road Pedestrian and Bicycle Overcrossing will include substantial safety lighting improvements both on the bridge and on its approaches. Final plans are expected by April 2022 and work is anticipated to be completed by December 2025. There are no new improvement projects scheduled for FY 2023/24.

CIP 300002 – Citywide Landscaping Zone Improvements – Zone 2 - $72,000 Work for FY 2023/24 includes removal/replacement of declining trees, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300003 – Canyon Lakes Zone Improvements – Zone 3 - $80,000 Work for FY 2023/24 includes removal/replacement of declining trees, irrigation remote control valve replacement, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300004 – Vista San Ramon Zone Improvements – Zone 4 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300005 – Summerwood Loop Zone Improvements – Zone 5 - $25,000 Work for FY 2023/24 includes landscape and irrigation renovation in various locations.

CIP 300006 – West Branch Zone Improvements – Zone 6 - $0

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Packet Pg. 327 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

There are no new improvement projects scheduled for FY 2023/24.

CIP 300007 – Bent Creek Zone Improvements – Zone 7 - $35,500 Work for FY 2023/24 includes replacement of irrigation remote control valves, roadside turf conversion in various locations, and the painting of the bridge overpass and gazebos.

CIP 300008 – Deerwood Zone Improvements – Zone 8 - $0
There are no new improvement projects scheduled for FY 2023/24.

CIP 300009 – Country View Zone Improvements – Zone 9 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300010 – Old Ranch Estates Zone Improvements – Zone 10 - $25,000 Work for FY 2023/24 includes landscape and irrigation renovations in various locations.

CIP 300011 – Village Parkway Zone Improvements – Zone 11 - $15,000 Work for FY 2023/24 includes replacement of irrigation controllers.

CIP 300012 – El Nido Zone Improvements – Zone 12 - $7,500 Work for FY 2023/24 includes replacement of irrigation remote control valves.

CIP 300013 – Crown Ridge Zone Improvements – Zone 13 - $8,000 Work for FY 2023/24 includes replacement of irrigation remote control valve and landscape renovations in various locations.

CIP 300014 – Four Oaks Zone Improvements – Zone 14 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300015 – Circle E Zone Improvements – Zone 15 - $5,000 Work for FY 2023/24 includes repair of gravel access roads and trails.

CIP 300016 – Thomas Ranch Zone Improvements – Zone 16 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300017 – Henry Ranch Improvements – Zone 17 - $0
There are no new improvement projects scheduled for FY 2023/24.

CIP 300018 – Old Ranch Summit Zone Improvements – Zone 18 - $15,000 Work for FY 2023/24 includes landscape renovations in various locations.

CIP 300019 – Glass House Zone Improvements – Zone 19 - $5,000 Work for FY 2023/24 includes landscape renovations on the David Glass House property.

5.4.b
Packet Pg. 328 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

V. DISTRICT FUNDING
The District is funded through two City wide funding sources and special zones as discussed below:

1. Citywide Zone Assessments (Zones 1 and 2)
The assessment is collected on the property tax rolls from certain property owners within the City of San Ramon. It was confirmed by a majority vote through Measure K during the November 1996 election. Measure K provided for a continuation of an assessment of $53 per single-family unit per year for Zones 1 & 2 through June 1998, with an increase to $59 per single-family unit per year beginning July 1, 1998, and for each year thereafter.

The Citywide assessment of $59 per unit per year allocated $19 to Citywide street lighting and $40 to Citywide landscaping.

In accordance with Proposition 218, the City conducted a mailed ballot election for the Zone 1 and Zone 2 assessment increase. The election approved the assessment for FY 2006/07 at $79 per unit per year and an annual increase based on the Consumer Price Index (CPI) not to exceed 2%. With the $20 increase, these assessments increased proportionately such that the increase to the street lighting assessment was $6 per unit per year, for a total of $25; and the increase to the landscaping assessment was $14 per unit per year, for a total of $54.

Since then, the Zone 1 and 2 maximum assessment rates have been raised by the allowable CPI and are currently at the maximum allowable rates for each Zone as voted by property owners. The February 2023 CPI increase is 5.3%; therefore, the maximum allowable assessment and the maximum assessment rate increase is 2% for FY 2023/24.

There are a total of 34 parcels that are assessed only for Citywide street lighting. These are the parcels within the Bishop Ranch area. Bishop Ranch is responsible for maintaining roadway landscaping at its cost in accordance with the annexation agreement with the City.

5.4.b
Packet Pg. 329 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

New Developments for FY 2023/24 are detailed below:

In addition to minor new development projects throughout the City, the Landscaping & Lighting District annexed The Preserve (Faria) into Zones 1 and 2 in March of 2018.

Improvements that will be constructed as part of The Preserve and accepted by the City for maintenance, funded by Zones 1 and 2, will consist of new lighting and are described generally in the Faria Preserve Conditions of Approval and on the following Improvement Plans, as accepted by the City:
□ Subdivision 9342, The Preserve – Purdue Road, by Gates & Associates □ Subdivision 9342, Faria Preserve – Faria Preserve Parkway, Phase 1, by Gates & Associates
□ Subdivision 9342, Faria Preserve – Faria Preserve Parkway, Phase 2, by Gates & Associates
□ Mainline Extension, Subdivision 9342 – Public Street Lighting, Giacalone Design Services, Inc.

These plans indicate the installation of 40 new streetlights, associated poles, and improvements.

It is anticipated that all of the improvements will be accepted during FY 2023/24.

2. Special Zone Assessments (Zones 3 - 19)
The special zone assessments are also collected on the property tax rolls from property owners within each special zone. The funds for each special zone can only be used for the purpose of maintaining or improving the zone from which they are collected. In addition, any funds that are not used in any given year must be carried over to the next year.

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Packet Pg. 330 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

VI. ASSESSMENT RATES
FY 2023/24 Maximum Assessment Rates - Zones 1, 2, 18, and 19 Each zone has a maximum allowed assessment rate. Each year the City may increase or decrease the actual assessment for each zone up to the maximum allowed rate for that zone. The City may choose to assess at less than the maximum rate. Four of the zones in Landscaping & Lighting District No. 1984-1 (Zones 1, 2, 18, and 19) have maximum assessment rates that property owners have approved to increase up to 2% each year for changes in the CPI. The February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers is used.

The February 2023 CPI shows an increase of 5.3% compared to the 5.2% increase over the February 2022 CPI. Therefore, the maximum assessment rates for Zones 1, 2, and 19 have been increased by 2% which was approved by property owners through the ballot process in 2006. There are no maximum assessment rate increases or decreases recommended for Zone 18 in FY 2023/24.

FY 2023/24 Assessments – All Zones
Zones 1 and 2 – Citywide Lighting and Citywide Landscaping • Based on the February 2023 CPI increase noted above, the FY 2023/24 assessment caps for Zones 1 and 2 have been increased by the 2% maximum approved by property owners, or $2.14 per unit per year in total. Due to projected expenses for Zone 1, the assessment to be levied will not be increased and will remain at $30.23 for FY 2023/24. Zone 2 will be increased by $1.46, raising the assessment to be levied to $74.71 for FY 2023/24. The total combined assessment to be levied is $104.94 annually.

Zone 3 – Canyon Lakes
• The assessment for Canyon Lakes has been increased from $0 to $70 annually; an increase of $70 per unit (maximum assessment rate for Canyon Lakes is $110). This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and to cover the cost of bringing forward landscape renovation projects. An “assessment vacation” was implemented last year due to the large reserve as a result of conversion of fountain into a landscaped area.

Zone 4 – Vista San Ramon
• The current assessment for Vista San Ramon is $180 per assessment unit. This rate is insufficient for the District to continue the current service level for this Zone.

Therefore, following discussions with the Home Owners Association representatives for the area, staff has prepared a separate Engineer’s Report to support a rate increase. That increase will be subject to a hearing and mail in ballot procedure which will occur following adoption of the budget and assessment rates for the rest of the District. If the ballot measure passesthen the assessment rate will be increased, as authorized.

Zone 5 – Summerwood Loop
• The assessment for Summerwood Loop has been increased from $97 to $120

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Packet Pg. 331 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

annually; an increase of $23 per unit (maximum assessment rate for Summerwood Loop is $160). This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and to cover the cost of bringing forward landscape renovation projects.

Zone 6 – West Branch
• The assessment for West Branch is currently $380 per assessment unit. This is insufficient to maintain the current level of service and replace improvements as they come to the end of their service life. Staff will be completing analysis for an Engineer’s Report to support ballot proceedings to increase the assessment. This analysis will be conducted in parallel with discussions with residents with regard to various options and to determine their preferences. Any increase in the assessment level will be as a result of a separate procedure following approval of this Engineer’s Report and no increase is assessments is anticipated this fiscal year.

Zone 10 – Old Ranch Estates
• The assessment for Old Ranch Estates has been increased from $300 to $350 annually; an increase of $50 per unit (maximum assessment rate for Old Ranch Estatesis $380). Thisincrease will cover the cost of planned landscape renovations.

Zone 11 – Village Parkway
• The assessment for Village Parkway has been increased from $70 to $100 annually; an increase of $30 per unit (maximum assessment rate for Village Parkway is $110).

This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and to cover the cost of bringing forward irrigation renovation projects.

Zone 13 – Crown Ridge
• The assessment for Crown Ridge has been increased from $730 to $750 annually; an increase of $20 per unit (maximum assessment rate for Crown Ridge is $1,000).

This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and to cover the cost of bringing forward landscape and irrigation renovation projects.

Zone 16 – Thomas Ranch
• The assessment for Thomas Ranch has been increased from $55 to $65 annually; an increase of $10 per unit (maximum assessment rate for Thomas Ranch is $100). This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements.

Zone 19 – Glass House
• The maximum assessment for Glass House has been increased by the 2% maximum to $15,492.17 annually. The total assessment for Glass House has been increased from $14,000 to $15,492.17 annually; an increase of $1,492.17 (maximum assessment rate for Glass House is $15,492.17). This assessment is split through the method of apportionment described below. This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and landscape renovations.

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Packet Pg. 332 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

There are no assessment increases or decreases for Special Zones 1, 7, 8, 9, 12, 14, 15, 17 and 18, for FY 2023/24.

VII. ASSESSMENTMETHODOLOGY
Assessments are allocated in accordance with the Benefit Methodology included in Appendix B and the following Assessment Methodology. Within the zones, the assessment is determined by the use of the land, the size of the parcel, and the intensity of use of the parcel. Land use is classified as either (1) residential, (2) industrial, or (3) commercial and institutional. Within these use classifications an estimate of benefit is derived by considering the amount of lighting provided, the number of pedestrians generated by the land use, and the enhancement of the security and beauty of the property. The benefits of a single- family home provide the base for "unit" (proportion) calculations. In other words, a single-family home's unit factor is one (1.0).

The unit factor for other land uses is proportional to the benefit each parcel receives relative to a single-family home. Uses that involve more people have higher unit factors, and uses that have less frontage have lower unit factors. For example, a condominium's unit factor is 0.75 (because there is less street frontage), while commercial property unit factors range from 4 to 36 (because more people use the property and benefit from the improvements). See Appendix E for the full table of street Landscaping & Lighting unit factors.

Once costs are determined, and each parcel's factors are determined, each zone's costs are divided by the total of that zone's factors to determine the cost per factor. Each parcel's factor is then multiplied by the appropriate zone's factor cost(s) to determine that parcel’s FY 2023/24 assessment.

Special Zone 5 (Summerwood Loop) Assessment Methodology Improvements
See Appendix C for a description of the improvements in Zone 5 Estimated Costs
The estimated costs for maintaining the improvements within Zone 5 and for current and upcoming capital improvements are summarized in the Special Zone 5 Costs Benefit Distribution and Assessment Table given below. The reserves and long-term financing of the zone are summarized Reserve Fund Study, Table 2, attached.

Special and General Benefit
Special benefit has been determined by breaking the landscaped areas into subareas and estimating the special benefit derived to residents in Zone 5 for each subarea and determining the total general and special benefit as a weighted total of each subarea. Benefits include aesthetic benefits, security and safety benefit, landscaped buffers to traffic, shade from nearby trees and benefits to pedestrians and motorists from landscaping and trash removal adjacent to the walking path and travel ways.

These benefits are shared to varying degrees by residents outside of Zone 5 depending on the location of the landscaping improvement relative to residential units outside of the zone, arterial roadways (Alcosta Boulevard) and the Iron Horse Trail. That portion of the benefit attributable to special

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Packet Pg. 333 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

benefit is considered general benefit or the maintenance responsibility of the Citywide Zone 2.

Arterial
For locations adjacent to Alcosta Boulevard the majority of the benefit is assumed to be obtained by those residents closest to the improvement and therefore pass it more frequently, and derive benefits from its appearance and buffering effect from the arterial traffic. However, substantial benefit is attributable to passing users of the arterial road. For this reason, the benefit is split to 70% special benefit and 30% benefit attributable to general benefit or the Citywide Zone 2.

Interior
For all other areas the general benefit can be determined based on:
1) The proximity (location) of the landscaped improvements to homes within Zone 5 relative to its proximity areas outside of Zone 5.
2) The amount of pedestrian traffic from outside of Zone 5 compared to that within Zone 5 that will pass by or use the landscaped areas.
3) The amount of vehicle traffic from outside of Zone 5 compared to that within Zone 5 that will pass by the landscaped areas.

For each subarea it is assumed that the value of the location relative to its proximity to dwelling units within Zone 5 is worth 50 benefit points. The value to pedestrians is worth up to 25 benefit points and the value to motorists is worth up to 25 benefit points. The cumulative general benefit is calculated based on the general benefit for each subarea and the relative size of the landscaping within each subarea relative to the total.

The apportionment of benefit from location is based on the relative proximity of the landscaped improvement to assessed dwelling units relative to property that is outside of Zone 5, such that if a landscaped area is on average 10 feet from a home and 90 feet from the edge of the Zone then 10% of the benefit would be attributable to general benefit.

The apportionment of benefit due to pedestrian traffic depends on the area. For areas adjacent Fallview Street the pedestrian traffic is assumed to be approximately proportionate to the number of units within Zone 5 versus those in the adjacent apartment complex. That ratio is 416:421 (apartments: Zone 5 assessment units) or approximately 50 percent. Areas adjacent to Summerwood Loop are on the opposite side of the road from the apartments. It is therefore assumed that residents within Zone 5 will use the path more often as a route of travel as those outside of Zone 5. Some residents will also use the path from outside the zone including residents using it as a safe route to school. For areas adjacent to the Iron Horse Trail it is also anticipated that the majority of the pedestrians using the path will be from within Zone 5 but with significant users from the apartment area and other users from outside the Zone including students going to school. The general benefit points can therefore be determined using a ratio of 33 percent for both areas.

The apportionment of benefit points to motorists was established by assuming the great majority of traffic on minor streets is associated with Zone 5 dwelling units as opposed to passing traffic or traffic associated with the apartments. However, some traffic is due to drop-offs for school purposes and other reasons. Therefore, 10 percent of the benefit is assumed to be general benefit along

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Packet Pg. 334 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

Fallview Street and near the Iron Horse Trail. For areas adjacent to Summerwood Loop the general benefit is taken as 50 percent to account for traffic from the apartments as well as other non-local traffic and drop offs for school.

The overall distribution of benefit points for the subareas in Zone 5 is summarized below. The total general and special benefit was calculated by totaling the benefit in each area and weighting by the size of the landscaped subareas. The subareas belonging to the HOA are not included in the maintenance. Any landscaped areas along Springfield Drive will not be maintained with Zone 5 funds and for the purposes of calculating general benefit are assumed to be 100 percent general benefit. The capital costs listed below are from Zone 5 and do not include capital costs to be paid for from non-zone funds.

Special Zone 5
General Benefit Points per Category for each Subarea
Benefit
Category
Total Benefit
Points
Summerwood
Loop
Fallview Street Near Iron Horse
Trail
Location 50 11 (22%) 0 22 (44%)
Pedestrian 25 8.25 (33%) 12.5 (50%) 8.25 (33%)
Motorist 25 12.5 (50%) 2.5 (10%) 2.5 (10%)
Operating and Capital Costs
23-24 Operating Cost $ 66,595
minus indirect costs $ (7,488)
22-23 Capital Costs $ 25,000
Total Direct Cost $ 84,107
Total Landscaped Area 129901.361 ft^2
Cost per Square foot $ 0.647
SubArea
Landscaped
Area (ft^2)
General
Benefit or
Citywide (%)
Special
Benefit (%)
General
Benefit Cost
Special
Benefit Cost
1 10391 0.3 0.7 $ 2,018 $ 4,710
2 49867 0.3175 0.6825 $ 10,251 $ 22,036
3 HOA NA NA NA NA
4 5225 1 0 $ 3,383 $ -
5 18286 0.15 0.85 $ 1,776 $ 10,063
6 46133 0.3275 0.6725 $ 9,782 $ 20,087
Total 129901 32.35% 67.65% $ 27,211 $ 56,896

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Packet Pg. 335 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

Administration Cost
Consultants $ -
Tax Roll Fee $ -
Overhead and Administration $ 7,488.00
Administration Staffing $ -
Total $ 7,488.00
Assessment Analysis
Total Costs(Operating + Capital, No Admin) $ 84,107.00
Less General Benefit or Citywide $ (27,211)
Plus Admin $ 7,488.00
Total Assessable Cost $ 64,384.25
Less Reserve Applied to current year $ 13,864.00
Net to be Assessed $ 50,520.25
Number of Benefit Units 421
Assessment to be Levied per Unit $ 120.00
The overall distribution of special and general benefit/Zone 2 responsibility is 67.65% special benefit and 32.35% general benefit. The distribution of special benefit and general benefit/Zone 2 responsibility, is indicated on Special Zone 5 Costs, Benefit Distribution and Assessment table above.

Method of Assessment
The assessment spread shall be the same as that used for the entirety of the district as indicated in the Engineer’s Report.

Assessment to be Levied
The assessment to be levied for Zone 5 Special Zone per assessment unit is based on:
1) The maintenance and capital costs as distributed between special and general benefit/Zone 2 responsibility.
2) The administrative costs for the zone.
3) The number of assessment units in the zone.
4) Maintenance of reserves necessary for cash flow and capital improvement projects.

There are 421 assessment units within the zone.

The maximum allowable assessment is $160 per assessment unit.

The assessment to be levied for Fiscal Year 2023-2024 is $120.00 per assessment unit.

5.4.b
Packet Pg. 336 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

Special Zone 19 (Glass House) Assessment Methodology
The assessment methodology for Special Zone 19 is different from that of the other 18 zones.

Zone 19 is comprised of three (3) parcels totaling 30.734 acres located in the southwest portion of the City on San Ramon Valley Boulevard. The three (3) property owners consist of City of San Ramon (City), First Baptist Church of Dublin-San Ramon (Church), and American Baptist Homes of the West (Valley Vista). Like other Special Zones within the City’s Landscaping & Lighting District, this Zone is financially responsible for the maintenance and operation of improvements in the immediate vicinity. These public improvements generally include a parking lot, driveway, handicap ramp, and associated landscaping and lighting that were constructed by Valley Vista as a part of their Conditions of Approval, and service the three (3) parcels.

The total operation, maintenance and servicing costs for the driveway maintenance, parking area maintenance, handicap ramp maintenance, landscaping maintenance and lighting operation are apportioned in accordance with a methodology that is consistent with standard assessment engineering practices.

In order to determine an equitable allocation to each parcel, the improvements listed above have been broken down into discrete maintenance components and a benefit spread methodology has been created for each.

Driveway Maintenance
There is a 7,610 square- foot driveway that accesses San Ramon Valley Boulevard and services each of the three (3) properties. The driveway maintenance cost is estimated to be $3,130.66 annually (in 2009 dollars) and includes sidewalks, storm drains, lighting, street sweeping, and signage. The standard method used to allocate the driveway maintenance costs to the three (3) benefiting parcels was based on the vehicle traffic received by each property.

Projected traffic was estimated based on the total number of parking spaces allocated to each parcel. There are a total of 121 parking spaces allocated to the three (3) parcels (20 for the City, 39 for the Church, and 62 for Valley Vista). Therefore, the $3,130.66 will be allocated as $517.46 (16.53%) to the City, $1,009.06 (32.23%) to the Church, and $1,604.14 (51.24%) to Valley Vista.

Parking Lot Maintenance
As a Condition of Approval for Valley Vista, they built a 17-stall parking area that services two (2) of the three (3) properties (City and Church parcels). The Valley Vista parcel does not use the parking lot. The parking lot has restricted usage of 14 hours each day between the hours of 6:00 a.m. and 10:00 p.m. This parking lot is used for overflow parking from the City parcel and the Church parcel. The Church parcel has a restricted easement that allows them to use the parking lot for 4 hours each Sunday. The parking lot maintenance is $3,903 annually (in 2009 dollars) and includes pavement maintenance, parking stall marking, sweeping, storm drains, and sidewalks. The standard method used to allocate the parking lot maintenance to the two (2) benefitting parcels was based on the total number of hours used by each property owner. It is estimated there are 112 total parking hours (16 hours/day x 7 days). It is assumed that the City will use the parking lot 108 hours per week and the Church will use the parking lot 4 hours per week. Valley Vista will not use the parking lot. Therefore, the $3,903 is allocated as $3,763.60 (96.43%) to the City, $139.39 (3.57%) to the Church, and $0 to Valley Vista.

Handicap Ramp

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A bus stop was constructed along San Ramon Valley Boulevard adjacent to and accessible to the three (3) properties. A handicap ramp was not required to access the properties but was built by Valley Vista to enhance access to their property. The handicap ramp is approximately 1,400 square feet and maintenance is estimated to be $3,542.75 annually (in 2009 dollars).

The maintenance of the handicap ramp only includes surface improvements such as concrete, handrails, lighting, and storm drains (it does not include any subsurface improvements). Since the handicap ramp was built to enhance the Valley Vista property, 100% of the maintenance is the responsibility of Valley Vista.

Landscape Maintenance
Approximately 5,800 square feet of landscaping improvements were installed adjacent to the parking area. The landscaping improvement maintenance requirements include tree maintenance and replacement, shrub ground cover m ai n t e n an ce and replacement, irrigation, utilities (such as water and electricity), and the replacement of irrigation controllers. The annual maintenance cost is approximately $2,711 (in 2009 dollars). It has been agreed upon by the three (3) property owners that the total cost of maintaining the landscaping will be 100% allocated to the City parcel.

In summary, the total costs of the maintenance represented above are $13,811 annually (in 2009 dollars). Based upon the above calculations, the City is responsible for approximately 52.7%, the Church is responsible for approximately 8.6% and Valley Vista is responsible for approximately 38.7%.

It should be noted that, prior to the formation of Zone 19, the three parcel owners were responsible for paying the Zone 1 and Zone 2 assessments. Each parcel owner will continue to pay those assessments in addition to the Zone 19 assessment.

Assessment Range
The per-unit ranges for all zones are determined by estimating the costs for the current year at the time the range is established and dividing the costs by the number of unit factors estimated for that year. This per-unit cost becomes the bottom of the range. The top of the range is determined by estimating the costs at the end of a five-year period and dividing that number by the number of expected unit factors at that time.

VIII. REVENUES AND EXPENDITURES
Charts in Appendix F provide a summary of the proposed zone budgets for FY 2023/24, FY 2022/23 projected year- end revenues and expenditures, FY 2022/23 adopted budget, and the actual FY 2021/22 Landscaping & Lighting District revenues and expenditures. The total FY 2023/24 proposed budget for the Landscaping & Lighting District is $3,746,731. The distribution of costs between assessable properties is determined by the Assessment Methodology described in Section VII of this Report.

IX. ASSESSMENT ROLL
The following is a summary of information included in the Assessment Roll that because of its bulk is filed separately with the City Clerk. According to the Landscaping and Lighting Act, the

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information must include a listing of all parcels of land within the assessment district. Each parcel must be listed by its distinctive designation, a description of the parcel, and the proposed assessment on the parcel in proportion to the estimated benefit it receives from the improvement.

This is done in the following format:

Property Description Property Description FY 2023/24
(Assessor's Parcel #) (Assessor's Description) Assessment Total Assessment: $3,746,731
The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

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Packet Pg. 339 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital Appendix A
RESOLUTION NO. 2023-031

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

DESCRIBING NEW IMPROVEMENTS AND ORDERING THE DISTRICT ENGINE TO PREPARE AND FILE THE LANDSCAPING & LIGHTING DISTRICT NO. 198 ENGINEER'S REPORT FOR FY 2023/24
WHEREAS, Section 22622 of the Streets and Highways Code requires that the Council order the preparation of an Engineer's Report prior to initiating proceedings to se annual levy of assessments for any Assessment District created under the Landscaping Lighting Act of 1972.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Ramon does hereby order the District Engineer to prepare and file the Landscaping & Lighting Dis No. 1984-1 Engineer's Report for Fiscal Year 2023/24.

PASSED, APPROVED, AND ADOPTED, at the meeting of March 28, 2023 by following votes:

AYES: Cm. Armstrong, Perkins, Rubio and Verose
NOES:

ABSENT: Mayor Hudson
ABSTAIN:

ATTEST:

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C-1

APPENDIX C

PLANS AND SPECIFICATIONS FOR IMPROVEMENTS
Details of the street lights and landscaping improvements within the District and locations of these improvements are outlined in the final maps, subdivision improvement plans, capital improvement plans, and as follows:

Zone 1 – Citywide Lighting
A list of street light locations for Zone 1 is on file with the Public Works Department, Public Services Division. They are located throughout the City with the exception of Dougherty Valley.

Zone 2 – Citywide Landscaping
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes tree, shrubs, groundcover, turf, irrigation, and decorative lighting. These areas exclude Bishop Ranch and Dougherty Valley.

Zone 3 – Canyon Lakes
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and one decorative wall with decorative lighting.

Zone 4 – Vista San Ramon
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 5 – Summerwood Loop
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, and irrigation.

Zone 6 – West Branch
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, two decorative fountains, three gazebos, decorative lighting, pathways, jogging trails (including bridge), exterior soundwall maintenance, and open space.

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Zone 7 – Bent Creek
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, pathways, and a creek.

Zone 8 - Deerwood
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a retaining wall, an entrance sign, and decorative lighting.

Zone 9 – Country View
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 10 – Old Ranch Estates
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, entrance sign, irrigation, decorative lighting, and open space.

Zone 11 – Village Parkway
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 12 – El Nido
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, detention basin, fencing, maintenance road, and creeks.

Zone 13 – Crown Ridge
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a detention basin, and a maintenance road.

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Packet Pg. 343 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital Zone 14 – Four Oaks
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a detention basin, fencing, and a maintenance road.

Zone 15 – Circle E
Referto the Assessment Diagram forthe general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and a detention basin.

Zone 16 – Thomas Ranch
Referto the Assessment Diagram forthe general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover and irrigation.

Zone 17 – Henry Ranch
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and a Vortech water control facility.

Zone 18 – Old Ranch Summit
Referto the Assessment Diagram forthe general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and detention basins.

Zone 19 – Glass House
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a driveway, parking area, and handicap ramp.

Additional details are provided on the attached capital improvement program project description sheets.

C-3

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APPENDIX D

CITY OF SAN RAMON

LANDSCAPING & LIGHTING DISTRICT GUIDELINES

TRANSFER OF LANDSCAPING MAINTENANCE RESPONSIBILITIES FROM PRIVATE

PROPERTY OWNER(S)/DEVELOPERS TO THE CITY OF SAN RAMON FOR AREAS

ADJACENT TO THE PUBLIC RIGHT-OF-WAY
From time to time private property owner(s), Homeowners' Associations, or developers request that the City assume maintenance of existing private property, it is important to establish procedural guidelines for the assumption of such responsibilities. These guidelines are:

New Development

1. If the owner(s)/developer of a new development wishes to have an area maintained by the City, discussions will be initiated with the City during the planning review process.

2. The owner(s)/developer shall provide area and landscaping information to the City so that the City can develop maintenance cost estimates and the corresponding assessment amount.

3. After the City determines the assessment amount, including an assessment range or inflation factor, the owner(s)/developer shall petition the City in writing to request formation of a Special Landscaping & Lighting District or Special Zone within the existing Landscaping & Lighting District. This petition shall be in conformance with the Right to Vote on Taxes Act (Proposition 218).

4. Following review and confirmation of the petition, the City shall conduct a public hearing and an election of the owner(s) in accordance with the Landscaping and Lighting Act and the Right to Vote on Taxes Act. The Public Hearing and election shall occur prior to the approval (vesting) of the development with Conditions of Approval. The assessment may only be levied if there is not a majority protest and a majority of the ballots weighted according to the proportional financial obligation of the affected property, are in favor of the proposal.

5. The owner(s)/developer can proceed to obtain City development approval designating the area(s) to be conveyed to and maintained by the City on appropriate development maps and plans.

6. Properties will be assessed upon Final Map approval by the City, recordation by the County Recorder's Office, and inclusion of the parcels on the Assessment Roll by the County Assessor's Office. It shall be the responsibility of the current property owner of each parcel to pay the assessment.

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7. The owner(s)/developer shall be responsible to disclose the assessment on properties that are sold. If a Homeowners' Association is created within the development, the assessment shall be explained in the CC&Rs.

8. The owner(s)/developer shall install irrigation and landscaping in conformance with the approved landscaping plans. The approved plans shall be in accordance with information provided during the development review process and the City of San Ramon's Beautification Guidelines.

9. Following the completion of a minimum one-year warranty maintenance period, the City shall accept maintenance of the area.

Existing Developments

1. Discussions with the City for the transfer of maintenance shall be initiated by the property owner(s) or Homeowners' Association. The owner(s) shall provide available area and landscaping information to the City so that the City can develop any capital and/or maintenance costs and the corresponding assessment amount.

2. Based upon these discussions, the City shall determine an assessment amount, which will include an assessment range or inflation factor. The assessment amount shall include the capital costs required to bring the property up to City Beautification Standards, as well as the ongoing maintenance costs. The City may assist in financing these capital improvements through annual installment assessments consistent with the provisions of the Landscaping and Lighting Act.

3. After the City determines the assessment amount, the owner(s) shall petition the City in writing to request formation of a Special Landscaping & Lighting District or Special Zone within the existing Landscaping & Lighting District. This petition shall be in accordance with the Right to Vote on Taxes Act.

4. Following review and confirmation of the petition, the City shall conduct a Public Hearing and an election of the owner(s) in accordance with the Landscaping and Lighting Act and the Right to Vote on Taxes Act. The assessment may only be levied if there is not a majority protest and a majority of the ballots weighted according to the proportional financial obligation of the affected property, are in favor of the proposal.

5. The owners of the property shall convey title of the property to be maintained (including any existing facilities such as water meters), to the City.

6. Properties will be assessed upon inclusion of the assessment on the County Assessment Roll.

7. Property owners shall be responsible for disclosing the assessment upon the sale of their private property. If there is a Homeowners' Association, the assessment shall be explained in the CC&Rs.

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8. Properties will be assessed upon inclusion of the parcels on the Assessment Roll by the County Assessor's Office.

BENEFIT METHODOLOGY
According to the Landscaping and Lighting Act, the assessment "may be apportioned by any formula or method, which fairly distributes the new amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements" (Streets and Highways Code, Section 22573). Under the Right to Vote on Taxes Act, only special benefits are assessable.

Citywide Assessment
The Citywide assessment was confirmed by a majority vote for Measure K during the November 1996 elections. Measure K provides for a continuation of the $53 per unit per year Citywide Assessment through June 1998. On July 1, 1998, the Citywide assessment increased to $59 per unit per year.

On July 11, 2006, the City Council approved Resolution No. 2006-106 adopting the new rate of $79 per unit for FY 2006/07, which includes an annual adjustment based on the Consumer Price Index (CPI) not to exceed 2%.

The Citywide Assessment provides for street lighting and three categories of landscaping:

Category 1 - Bishop Ranch Area
Landscaping maintenance within the Bishop Ranch area is governed by their Annexation Agreement to the City of San Ramon.

Category 2 - Arterial Medians
Medians along arterials are the responsibility of the City and will be maintained at a standard determined by the City. Arterials are: Crow Canyon Road, Bollinger Canyon Road (between Crow Canyon Road and Alcosta Boulevard), San Ramon Valley Boulevard, Alcosta Boulevard, Dougherty Road, Village Parkway, Fostoria Way, and Old Ranch Road.

Category 3 - Arterial Roadsides
Roadsides along arterials are the shared responsibility of the City and the adjacent private development – 30% of the cost for arterial roadsides is included within the Citywide Assessment while the remaining 70% is included within the special zone assessments described below. This shared responsibility is based upon the following factors:
a. Enhanced landscaping along arterial roadsides provides special benefit to both the City and the adjacent property owners.
b. Portions of the landscaped arterial roadside areas were previously maintained by the adjacent development, or private property owners, and were then deeded over to the City for maintenance.

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Packet Pg. 347 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital c. Arterial roadside landscaping was originally installed as part of the private development. d. In some cases, landscaped arterial roadside areas provide special benefit by serving as an entry statement into the private development area.

Confirmation of the Citywide Assessment was based on the methodology as prescribed in the FY 1996/97 Engineer's Report for the City of San Ramon Landscaping & Lighting District 1984-1.

As a result, the methodology did not include the assessment of any public agency properties for the Citywide Assessment. Starting in FY 2006/07 public agencies including fire stations, schools (both public and private), churches, and city owned facilities will be assessed using the commercial/institutional methodology. The methodology for nonresidential, commercial, and industrial properties remains consistent with the FY 1996/97 Engineer's Report.

Special Zone Assessments
Special zone assessments provide for landscaping and maintenance of landscaping in two categories:

Category 1 - Arterial Roadside
Roadsides along arterials are the shared responsibility of the City and the adjacent private development. The special zone assessments provide for 70% of the cost of arterial roadsides.

Category 2 - Other Areas
Public medians, parkways, public open space and roadsides other than arterial medians and arterial roadsides provide a special benefit to and are the responsibility of the private development adjacent to such landscaping. Therefore, all costs associated with these areas are provided by the special zone assessment.

City services for the landscaping or the maintenance of these two categories will be assessed on a benefit basis against properties through the creation of a special zone. The special assessment zone will be defined by either the boundaries of the specific subdivision requesting the maintenance or by the District Engineer who will determine special benefit.

Currently, there are 17 special zones:

1. Special Zone 3 - Canyon Lakes 10. Special Zone 12 - El Nido

2. Special Zone 4 - Vista San Ramon 11. Special Zone 13 - Crown Ridge

3. Special Zone 5 - Summerwood Loop 12. Special Zone 14 - Four Oaks

4. Special Zone 6 - West Branch 13. Special Zone 15 - Circle E

5. Special Zone 7 - Bent Creek 14. Special Zone 16 - Thomas Ranch

6. Special Zone 8 - Deerwood 15. Special Zone 17 - Henry Ranch

7. Special Zone 9 - Country View 16. Special Zone 18 - Old Ranch Summit

8. Special Zone 10 - Old Ranch Estates 17. Special Zone 19 - Glass House

9. Special Zone 11 - Village Parkway
D-4

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APPENDIX E

STREET LANDSCAPING & LIGHTING UNIT FACTORS
By Land Use and Use Code
Use Intensity & Security &
Land Use Code1 Visibility Pedestrian Aesthetics Total
Single Family 11-19 .375 .25 .375 1.00
Condominium 29 .250 .25 .250 .75
Multiple Residential (including hotels, motels)
Units:

Two 21 .50 .50 .50 1.50
Three 22 .75 .75 .75 2.25
Four 23 1.00 1.00 1.00 3.00
Five 24 1.25 1.25 1.25 3.75
6 - 12 25 2.50 2.50 2.50 7.50
13 - 24 26 4.50 4.50 4.50 13.50
25 - 59 27 5.00 10.00 5.00 20.00
60 - 80 28 8.75 17.50 8.75 35.00
81 - 100 28 11.25 22.50 11.25 45.00
101 - 200 28 18.75 37.50 18.75 75.00
201 - 400 28 37.50 75.00 37.50 150.00
401 - 600 28 62.50 125.00 62.50 250.00
601 - 800 28 87.50 175.00 87.50 350.00
801 - 1000 28 112.00 225.00 112.50 450.00
etc. etc. etc. etc. etc. etc.

Industrial 50 - 59 Assessment based on frontage and total area of the parcel.

Commercial and 29 - 49 Please see below
Institutional 70 - 79 Please see below
Industrial (Codes 50 - 59 - Frontage Factor plus Area Factor) Frontage (Ft) Factors Parcel Area (SF) Parcel Area (AC) Factors 0 - 200 4 0 - 25,000 0.00 - 0.57 4
201 - 500 12 25,001 - 100,000 0.58 - 2.29 12
501 - 1000 24 100,001 - 250,000 2.30 - 5.79 24
1001 or more 36 250,001 or more 5.80 or more 36
Commercial and Institutional (Codes 29 - 49 and 70 - 79 - Frontage Factor plus Area Factor) Frontage (Ft) Factors Parcel Area (SF) Parcel Area (AC) Factors 0 - 200 4 0 - 5,000 0.00 - .11 4
201 - 500 8 5,001 - 10,000 0.12 - .22 8
501 - 1,000 12 10,001 - 25,000 .23 - .58 12
1,001 - 3,000 16 25,001 - 100,000 .59 - 2.29 16
3,001 - 5,000 24 100,001 - 500,000 2.30 - 11.49 24
5,001 or more 36 500,001 or more 11.50 or more 36
1 The Use Code isthe designation used by the County Assessor's Office to indicate how the land is being used.

E-1

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APPENDIX F
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 1 - CITYWIDE LIGHTING
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 1,584,327 $ 1,154,368 $ 1,154,368 $ 899,420

REVENUES
Assessment Revenue 799,175 801,564 801,564 801,564
Return Funding - CIP 28,549
Interest/Finance Adjustment (42,560) - - -
Damage Reimbursement 21,826 - - -
Total Revenues 806,990 801,564 801,564 801,564

EXPENDITURES
Personnel 112,248 187,506 187,506 203,631
Contracts 53,989 28,540 28,540 28,540
Utilities 402,120 433,000 433,000 435,000
Materials & Supplies 25,800 22,700 22,700 22,700
Other - - - -
Indirect Costs 73,115 72,201 72,201 87,396
Assessment Collection Fee 23,446 21,158 21,158 21,158
LED Project Financing Lease Pmt 66,231 68,407 68,407 70,648 Total Expenditures 756,949 833,512 833,512 869,073
Net Increase (Decrease) in Fund Balance 50,041 (31,948) (31,948) (67,509) Fund Balance w/o Project Costs 1,634,368 1,122,420 1,122,420 831,910 % of Operating Costs 216% 135% 135% 96%

IMPROVEMENT PROJECTS
CIP 300001 - Street Light Pole Painting - - - -
CIP 300001 - Signal Pole Painting 30,000 48,000 48,000 48,000 CIP 300021 - Relamping 50,000 75,000 75,000 50,000
CIP 905530 - IHT Overcrossing 400,000 100,000 100,000 - Total Improvement Projects 480,000 223,000 223,000 98,000 Net Increase (Decrease) in Fund Balance (429,959) (254,948) (254,948) (165,509)

FUND BALANCE
Fund Balance, June 30 $ 1,154,368 $ 899,420 $ 899,420 $ 733,910 % of Operating Costs 153% 108% 108% 84%

LEVY INFORMATION
Total Special Assessment 799,175 801,564 801,564 801,564 Total Parcels Levied 26,436.50 26,515.50 26,515.50 26,515.50 Assessment Rate 30.23 30.23 30.23 30.23
Maximum Assessment Rate 33.24 33.90 33.90 34.58

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FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 2 - CITYWIDE LANDSCAPING
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 458,658 $ 578,288 $ 578,288 $ 487,708

REVENUES
Assessment Revenue 1,821,157 1,822,457 1,822,457 1,858,878 Return Funding - CIP -
Interest/Finance Adjustment (14,573)
Damage Reimbursement 48,205
Electric Vehicle Charging Station 13 800
Fostoria Revenue (Town of Danville) 11,223 11,409 11,409 11,409 Total Revenues 1,866,026 1,833,866 1,833,866 1,871,087

EXPENDITURES
Personnel - Public Services 377,893 375,634 375,634 392,360 Personnel - Engineering 9,708 10,358 10,358 22,152
Contracts 395,692 404,762 404,762 420,513
Utilities 371,561 391,850 391,850 421,950
Materials & Supplies 9,572 22,150 22,150 17,050
Other 605 650 650 650
Indirect Costs 135,490 128,447 128,447 158,675
Transfers Out to Special Zones - 30% Arterial Share 373,875 446,895 446,895 358,719 Total Expenditures 1,674,396 1,780,746 1,780,746 1,792,069 Net Increase (Decrease) in Fund Balance 191,629 53,120 53,120 79,018 Fund Balance w/o Project Costs 650,288 631,408 631,408 566,726 % of Operating Costs 39% 35% 35% 32%

IMPROVEMENT PROJECTS
CIP 300002 - Landscape Renovation 60,000 60,000 60,000 60,000 CIP 300002 - Irrigation Cabinets -
CIP 300002 - Remote Control Valves - - - -
CIP 300002 - Irrigation Controllers - - - -
CIP 300002 - Irrigation Renovation
CIP 300002 - Tree Removal/Replacement 12,000 12,000 12,000 12,000 CIP 300002 - Soundwall Repairs - - - -
Transfers Out to Special Zones - 30% Arterial Share - 71,700 71,700 39,150 Total Improvement Projects 72,000 143,700 143,700 111,150 Net Increase (Decrease) in Fund Balance 119,629 (90,580) (90,580) (32,132)

FUND BALANCE
Fund Balance, June 30 $ 578,288 $ 487,708 $ 487,708 $ 455,576 % of Operating Costs 35% 27% 27% 25%

LEVY INFORMATION
Total Special Assessment 1,781,050 1,822,457 1,822,457 1,858,878 Total Parcels Levied 24,802.25 24,881.25 24,881.25 24,881.25 Assessment Rate 71.81 73.25 73.25 74.71
Maximum Assessment Rate 71.81 73.25 73.25 74.71

5.4.b
Packet Pg. 351 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital F-3
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 3 - CANYON LAKES
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 765,859 $ 779,567 $ 779,567 $ 503,556

REVENUES
Assessment Revenue 240,940 - - 210,823
Return Funding - CIP -
Interest (21,235) - - -
Damage Reimbursement - - - -
HOA Contribution to Landscape Renovation - - - -
Other Revenue (Transfers from Citywide) 110,763 103,290 103,290 103,282 Total Revenues 330,468 103,290 103,290 314,105

EXPENDITURES
Personnel 96,691 103,122 103,122 111,554
Contracts 50,123 66,064 66,064 66,508
Utilities 106,352 133,000 133,000 118,800
Materials & Supplies 3,700 8,700 8,700 8,700
Indirect Costs 34,894 33,415 33,415 38,710
Total Expenditures 291,760 344,301 344,301 344,272
Net Increase (Decrease) in Fund Balance 38,708 (241,011) (241,011) (30,168) Fund Balance w/o Project Costs 804,566 538,556 538,556 473,388 % of Operating Costs 276% 156% 156% 138%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300003 - Remote Control Valves 10,000 10,000 25,000 CIP 300003 - Tree Removal/Replacement 25,000 25,000 25,000 10,000 CIP 300003 - Landscape Renovation 15,000 15,000 45,000
Transfer from Citywide - 30% Share of Arterial - (15,000) (15,000) (24,000) Total Improvement Projects 25,000 35,000 35,000 56,000
Net Increase (Decrease) in Fund Balance 13,708 (276,011) (276,011) (86,168)

FUND BALANCE
Fund Balance, June 30 $ 779,567 $ 503,556 $ 503,556 $ 417,388 % of Operating Costs 267% 146% 146% 121%

LEVY INFORMATION
Total Special Assessment 240,940 - - 210,823
Total Parcels Levied 3,011.75 3,011.75 3,011.75 3,011.75 Assessment Rate 80 - - 70
Maximum Assessment Rate 110 110 110 110

5.4.b
Packet Pg. 352 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital F-4
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 4 - VISTA SAN RAMON
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 48,437 $ 44,946 $ 44,946 $ 23,309

REVENUES
Assessment Revenue 28,980 28,980 28,980 28,980
Return Funding - CIP
Interest (1,483) - - -
Damage Reimbursement - - - -
Other Revenue (Transfers from Citywide) 6,007 6,363 6,363 6,257 Total Revenues 33,504 35,343 35,343 35,237

EXPENDITURES
Personnel 11,184 11,777 11,777 8,046
Contracts 5,984 9,132 9,132 9,316
Utilities 14,806 16,400 16,400 16,100
Materials & Supplies 523 1,500 1,500 1,500
Indirect Costs 4,498 4,171 4,171 4,429
Total Expenditures 36,994 42,980 42,980 39,391
Net Increase (Decrease) in Fund Balance (3,491) (7,637) (7,637) (4,154) Fund Balance w/o Project Costs 44,946 37,309 37,309 19,155 % of Operating Costs 64% 87% 87% 49%

IMPROVEMENT PROJECTS
Interior
CIP 300004 - Mulch 14,000 14,000
CIP 300004 - Landscape Renovation
CIP 300004 - Tree Removal/Replacement
Arterial
CIP 300004 - Landscape Renovation
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects - 14,000 14,000 -
Net Increase (Decrease) in Fund Balance (7,636) (21,637) (21,637) (4,154)

FUND BALANCE
Fund Balance, June 30 $ 44,946 $ 23,309 $ 23,309 $ 19,155 % of Operating Costs 64% 54% 54% 49%

LEVY INFORMATION
Total Special Assessment 28,980 28,980 28,980 28,980
Total Parcels Levied 161 161 161 161
Assessment Rate 180 180 180 180
Maximum Assessment Rate 180 180 180 180

5.4.b
Packet Pg. 353 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital F-5
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 5 - SUMMERWOOD LOOP
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 58,836 $ 32,669 $ 32,669 $ 23,369

REVENUES
Assessment Revenue 40,837 40,837 40,837 50,520
Interest (1,837) - - -
Return Funding - CIP - - - -
Other Revenue (Transfers from Citywide) 3,787 21,134 21,134 27,211 Total Revenues 42,787 61,971 61,971 77,731

EXPENDITURES
Personnel 18,817 19,402 19,402 20,439
Contracts 15,622 17,953 17,953 18,448
Utilities 16,085 16,820 16,820 19,070
Materials & Supplies 497 1,150 1,150 1,150
Indirect Costs 6,433 5,946 5,946 7,488
Total Expenditures 57,454 61,271 61,271 66,595
Net Increase (Decrease) in Fund Balance (14,667) 700 700 11,136 Fund Balance w/o Project Costs 44,169 33,369 33,369 34,505 % of Operating Costs 77% 54% 54% 52%

IMPROVEMENT PROJECTS
Interior
CIP 300005 - Landscape Renovation 11,500 10,000 10,000 25,000 CIP 300005 - Remote Control Valves - - -
Arterial
None - - - -
Transfer from Citywide - 30% Share of Arteri - - - -
Total Improvement Projects 11,500 10,000 10,000 25,000
Net Increase (Decrease) in Fund Balance (26,167) (9,300) (9,300) (13,864)

FUND BALANCE
Fund Balance, June 30 $ 32,669 $ 23,369 $ 23,369 $ 9,505 % of Operating Costs 57% 38% 38% 14%

LEVY INFORMATION
Total Special Assessment 40,837 40,837 40,837 50,520
Total Parcels Levied 421 421 421 421
Assessment Rate 97 97 97 120
Maximum Assessment Rate 160 160 160 160

5.4.b
Packet Pg. 354 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital F-6
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 6 - WEST BRANCH
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 154,512 $ 130,472 $ 130,472 $ 102,711

REVENUES
Assessment Revenue 240,065 240,065 240,065 240,065
Return Funding - CIP
Interest (6,037) - - -
Other Revenue (Damage Reimbursement) 487
Other Revenue (Transfers from Citywide) 103,069 108,016 108,016 87,308 Total Revenues 337,585 348,081 348,081 327,373

EXPENDITURES
Personnel 75,861 78,536 78,536 81,777
Contracts 105,460 99,518 99,518 101,017
Utilities 130,100 163,900 73,900 93,100
Materials & Supplies 97 9,150 9,150 9,150
Indirect Costs 39,187 37,738 37,738 36,111
Total Expenditures 350,705 388,842 298,842 321,155
Net Increase (Decrease) in Fund Balance (13,120) (40,761) 49,239 6,218 Fund Balance w/o Project Costs 141,392 89,711 179,711 108,929 % of Operating Costs 40% 23% 60% 34%

IMPROVEMENT PROJECTS
Interior
CIP 300006 - Landscape Renovation - - - -
Arterial
CIP 300006 - Step Fountain CL2 Tablet Feeders 3,920 - - CIP 300006 - Step Fountain Sump Pump
CIP 300006 - Step Fountain Sand Filter
CIP 300006 - Step Fountain Filter Pump
CIP 300006 - Step Fountain Display Pumps/Motors 110,000 110,000 CIP 300006 - Step Fountain Backwash Valve & Mulit-Port Handle CIP 300006 - Reflection Fountain CL2 Tablet Feeders
CIP 300006 - Reflection Fountain Sump Pump
CIP 300006 - Reflection Fountain Sand Filter
CIP 300006 - Reflection Fountain Filter Pump
CIP 300006 - Reflection Fountain Display Pumps/Motors
CIP 300006 - Recoat Step Fountain
CIP 300006 - Remote Control Valves - -
CIP 300006 - Landscape Renovation 7,000 - -
CIP 300006 - Tree Removal/Replacement - - - -
CIP 300006 - Soundwalls - Repair/Paint - - - -
Transfer from Citywide - 30% Share of Arterial - (33,000) (33,000) - Total Improvement Projects 10,920 77,000 77,000 -
Net Increase (Decrease) in Fund Balance (24,040) (117,761) (27,761) 6,218

FUND BALANCE
Fund Balance, June 30 $ 130,472 $ 12,711 $ 102,711 $ 108,929 % of Operating Costs 37% 3% 34% 34%

LEVY INFORMATION
Total Special Assessment 240,065 240,065 240,065 240,065 Total Parcels Levied 631.75 631.75 631.75 631.75
Assessment Rate 380 380 380 380
Maximum Assessment Rate 380 380 380 380

5.4.b
Packet Pg. 355 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital F-7
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 7 - BENT CREEK
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 225,867 $ 140,772 $ 140,772 $ 124,326

REVENUES
Assessment Revenue 201,140 201,140 201,140 201,140
Return Funding - CIP
Interest (6,940) - - -
Other Revenue (Transfers from Citywide) 28,200 21,718 21,718 22,685 Total Revenues 222,400 222,858 222,858 223,825

EXPENDITURES
Personnel 39,608 42,247 42,247 44,831
Contracts 69,624 67,616 67,616 69,600
Utilities 66,017 79,200 79,200 80,000
Materials & Supplies 1,413 6,700 6,700 6,700
Indirect Costs 20,832 21,041 21,041 25,480
Total Expenditures 197,495 216,804 216,804 226,611
Net Increase (Decrease) in Fund Balance 24,905 6,054 6,054 (2,786) Fund Balance w/o Project Costs 250,772 146,826 146,826 121,540 % of Operating Costs 127% 68% 68% 54%

IMPROVEMENT PROJECTS
Interior
CIP 5404 - Irrigation Cabinets - - - -
CIP 300007 - Bollards 80,000 - - -
CIP 300007- Remote Control Valves - 5,000 5,000 5,000
CIP 300007 - Backflow Preventers - -
CIP 300007 - Paint/Seal Bridge Overpass - - - 7,500
CIP 300007 - Landscape Renovation 10,000 - - -
Arterial
CIP 300007 - Landscape Renovation 20,000 20,000 20,000 20,000 CIP 300007 - Paint/Repair Gazebos - - - 3,000
CIP 300007- Remote Control Valves - 5,000 5,000 -
CIP 300007 - Backflow Preventers - -
Transfer from Citywide - 30% Share of Arterial - (7,500) (7,500) (6,900) Total Improvement Projects 110,000 22,500 22,500 28,600 Net Increase (Decrease) in Fund Balance (85,095) (16,446) (16,446) (31,386)

FUND BALANCE
Fund Balance, June 30 $ 140,772 $ 124,326 $ 124,326 $ 92,940 % of Operating Costs 71% 57% 57% 41%

LEVY INFORMATION
Total Special Assessment 201,140 201,140 201,140 201,140 Total Parcels Levied 452 452 452 452
Assessment Rate 445 445 445 445
Maximum Assessment Rate 445 445 445 445

5.4.b
Packet Pg. 356 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital F-8
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 8 - DEERWOOD
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 65,258 $ 31,530 $ 31,530 $ 39,876

REVENUES
Assessment Revenue 63,900 73,485 73,485 73,485
Return Funding - CIP
Interest (2,275) - - -
Other Revenue (Transfers from Citywide) 27,021 27,917 27,917 32,155 Total Revenues 88,646 101,402 101,402 105,640

EXPENDITURES
Personnel 42,621 44,600 44,600 48,576
Contracts 5,108 8,925 8,925 9,056
Utilities 35,475 29,100 29,100 36,100
Materials & Supplies - 1,400 1,400 1,400
Indirect Costs 9,171 9,031 9,031 12,052
Total Expenditures 92,375 93,056 93,056 107,184
Net Increase (Decrease) in Fund Balance (3,729) 8,346 8,346 (1,544) Fund Balance w/o Project Costs 61,530 39,876 39,876 38,332 % of Operating Costs 67% 43% 43% 36%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300008 - Remote Control Valves - - - -
CIP 300008 - Landscape Renovation 30,000 - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects 30,000 - - -
Net Increase (Decrease) in Fund Balance (33,729) 8,346 8,346 (1,544)

FUND BALANCE
Fund Balance, June 30 $ 31,530 $ 39,876 $ 39,876 $ 38,332 % of Operating Costs 34% 43% 43% 36%

LEVY INFORMATION
Total Special Assessment 63,900 73,485 73,485 73,485
Total Parcels Levied 639 639 639 639
Assessment Rate 100 115 115 115
Maximum Assessment Rate 115 115 115 115

5.4.b
Packet Pg. 357 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital F-9
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 9 - COUNTRY VIEW
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 31,637 $ 41,689 $ 41,689 $ 28,333

REVENUES
Assessment Revenue 18,400 9,200 9,200 9,200
Interest (810) - - -
Other Revenue (Transfers from Citywide) 7,167 6,367 6,367 6,526 Total Revenues 24,757 15,567 15,567 15,726

EXPENDITURES
Personnel 2,333 2,345 2,345 2,601
Contracts 4,644 6,288 6,288 6,477
Utilities 4,318 9,700 9,700 9,400
Materials & Supplies 830 830 830 830
Indirect Costs 2,579 2,060 2,060 2,446
Total Expenditures 14,705 21,223 21,223 21,754
Net Increase (Decrease) in Fund Balance 10,052 (5,656) (5,656) (6,028) Fund Balance w/o Project Costs 41,689 36,033 36,033 22,306 % of Operating Costs 284% 170% 170% 103%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300009 - Irrigation Controllers - 7,500 7,500 -
CIP 300009 - Remote Control Valves - 3,500 3,500 -
Transfer from Citywide - 30% Share of Arterial - (3,300) (3,300) - Total Improvement Projects - 7,700 7,700 -
Net Increase (Decrease) in Fund Balance 10,052 (13,356) (13,356) (6,028)

FUND BALANCE
Fund Balance, June 30 $ 41,689 $ 28,333 $ 28,333 $ 22,306 % of Operating Costs 284% 134% 134% 103%

LEVY INFORMATION
Total Special Assessment 18,400 9,200 9,200 9,200
Total Parcels Levied 184 184 184 184
Assessment Rate 100 50 50 50
Maximum Assessment Rate 100 100 100 100

5.4.b
Packet Pg. 358 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital F-10
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 10 - OLD RANCH ESTATES
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 117,581 $ 95,773 $ 95,773 $ 19,174

REVENUES
Assessment Revenue 43,520 40,800 40,800 47,600
Return Funding - CIP
Interest (3,210) - - -
Other Revenue (Transfers from Citywide) 1,652 2,229 2,229 2,457 Total Revenues 41,962 43,029 43,029 50,057

EXPENDITURES
Personnel 12,688 13,240 13,240 14,194
Contracts 12,354 15,892 15,892 16,299
Utilities 7,065 5,300 5,300 6,150
Materials & Supplies 650 1,350 1,350 1,350
Indirect Costs 3,513 3,846 3,846 4,813
Total Expenditures 36,270 39,628 39,628 42,806
Net Increase (Decrease) in Fund Balance 5,692 3,401 3,401 7,251 Fund Balance w/o Project Costs 123,273 99,174 99,174 26,425 % of Operating Costs 340% 250% 250% 62%

IMPROVEMENT PROJECTS
Interior
CIP 300010 - Irrigation Controllers 10,000 - - -
CIP 300010 - Remote Control Valves 2,500 - - -
CIP 300010 - Landscape Renovation/Irrigation Repair 15,000 80,000 80,000 25,000 Arterial
None
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects 27,500 80,000 80,000 25,000
Net Increase (Decrease) in Fund Balance (21,808) (76,599) (76,599) (17,749)

FUND BALANCE
Fund Balance, June 30 $ 95,773 $ 19,174 $ 19,174 $ 1,425 % of Operating Costs 264% 48% 48% 3%

LEVY INFORMATION
Total Special Assessment 43,520 40,800 40,800 47,600
Total Parcels Levied 136 136 136 136
Assessment Rate 320 300 300 350
Maximum Assessment Rate 380 380 380 380

5.4.b
Packet Pg. 359 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital F-11
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 11 - VILLAGE PARKWAY
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 81,139 $ 66,979 $ 66,979 $ 44,211

REVENUES
Assessment Revenue 16,870 16,870 16,870 24,100
Interest (2,278) - - -
Other Revenue (Transfers from Citywide) 14,565 10,988 10,988 11,551 Total Revenues 29,157 27,858 27,858 35,651

EXPENDITURES
Personnel 14,094 15,527 15,527 15,899
Contracts 9,209 11,094 11,094 11,324
Utilities 4,077 5,700 5,700 6,200
Materials & Supplies 350 750 750 750
Indirect Costs 3,588 3,555 3,555 4,329
Total Expenditures 31,318 36,626 36,626 38,502
Net Increase (Decrease) in Fund Balance (2,161) (8,768) (8,768) (2,851) Fund Balance w/o Project Costs 78,979 58,211 58,211 41,360 % of Operating Costs 252% 159% 159% 107%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300011 - Irrigation Controllers - - - 15,000
CIP 300011 - Remote Control Valves - 10,000 10,000 -
CIP 300011 - Tree Removal Replacement - - - -
CIP 300011 - Landscape Renovation 12,000 10,000 10,000 - Transfer from Citywide - 30% Share of Arterial - (6,000) (6,000) (4,500) Total Improvement Projects 12,000 14,000 14,000 10,500
Net Increase (Decrease) in Fund Balance (14,161) (22,768) (22,768) (13,351)

FUND BALANCE
Fund Balance, June 30 $ 66,979 $ 44,211 $ 44,211 $ 30,860 % of Operating Costs 214% 121% 121% 80%

LEVY INFORMATION
Total Special Assessment 16,870 16,870 16,870 24,100
Total Parcels Levied 241 241 241 241
Assessment Rate 70 70 70 100
Maximum Assessment Rate 110 110 110 110

5.4.b
Packet Pg. 360 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital F-12
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 12 - EL NIDO
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 44,183 $ 44,951 $ 44,951 $ 36,843

REVENUES
Assessment Revenue 15,010 15,010 15,010 15,010
Return Funding - CIP -
Interest (1,301) - - -
Other Revenue (Transfers from Citywide) 9,504 8,408 8,408 8,757 Total Revenues 23,213 23,418 23,418 23,767

EXPENDITURES
Personnel 7,344 7,554 7,554 8,027
Contracts 4,304 8,552 8,552 8,680
Utilities 7,530 8,500 8,500 8,500
Materials & Supplies 400 700 700 700
Indirect Costs 2,868 2,720 2,720 3,282
Total Expenditures 22,446 28,026 28,026 29,189
Net Increase (Decrease) in Fund Balance 767 (4,608) (4,608) (5,422) Fund Balance w/o Project Costs 44,951 40,343 40,343 31,421 % of Operating Costs 200% 144% 144% 108%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300012 - Irrigation Controllers - 5,000 5,000 -
CIP 300012 - Remote Control Valves - - - 7,500
CIP 300012 - Tree Removal/Replacement - - - -
CIP 300012 - Backflow Preventers - - - -
Transfer from Citywide - 30% Share of Arterial - (1,500) (1,500) (2,250) Total Improvement Projects - 3,500 3,500 5,250
Net Increase (Decrease) in Fund Balance 767 (8,108) (8,108) (10,672)

FUND BALANCE
Fund Balance, June 30 $44,951 $ 36,843 $ 36,843 $ 26,171 % of Operating Costs 200% 131% 131% 90%

LEVY INFORMATION
Total Special Assessment 15,010 15,010 15,010 15,010
Total Parcels Levied 158 158 158 158
Assessment Rate 95 95 95 95
Maximum Assessment Rate 125 125 125 125

5.4.b
Packet Pg. 361 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital F-13
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 13 - CROWN RIDGE
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 120,491 $ 105,176 $ 105,176 $ 86,643

REVENUES
Assessment Revenue 75,920 75,920 75,920 78,000
Return Funding - CIP
Interest (3,470) - - -
Other Revenue (Transfers from Citywide) 21,064 19,640 19,640 20,274 Total Revenues 93,514 95,560 95,560 98,274

EXPENDITURES
Personnel 20,560 21,260 21,260 22,382
Contracts 26,402 29,181 29,181 30,001
Utilities 34,254 40,750 40,750 40,750
Materials & Supplies 1,600 2,800 2,800 2,800
Indirect Costs 11,013 10,102 10,102 12,153
Total Expenditures 93,829 104,093 104,093 108,086
Net Increase (Decrease) in Fund Balance (315) (8,533) (8,533) (9,812) Fund Balance w/o Project Costs 120,176 96,643 96,643 76,831 % of Operating Costs 128% 93% 93% 71%

IMPROVEMENT PROJECTS
Interior
CIP 300013 - Irrigation Cabinets - - - -
CIP 300013 - Irrigation Controllers - - - -
CIP 300013 - Remote Control Valves - - - -
CIP 300013 - EVA Road Maintenance - - - -
CIP 300013 - Landscape Renovation 15,000 3,000 3,000 3,000 Arterial
CIP 300013 - Landscape Renovation 5,000 5,000
CIP 300013 - Remote Control Valves 5,000 5,000 5,000
Transfer from Citywide - 30% Share of Arterial - (3,000) (3,000) (1,500) Total Improvement Projects 15,000 10,000 10,000 6,500
Net Increase (Decrease) in Fund Balance (15,315) (18,533) (18,533) (16,312)

FUND BALANCE
Fund Balance, June 30 $ 105,176 $ 86,643 $ 86,643 $ 70,331 % of Operating Costs 112% 83% 83% 65%

LEVY INFORMATION
Total Special Assessment 75,920 75,920 75,920 78,000
Total Parcels Levied 104 104 104 104
Assessment Rate 730 730 730 750
Maximum Assessment Rate 1,000 1,000 1,000 1,000

5.4.b
Packet Pg. 362 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital F-14
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 14 - FOUR OAKS
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 39,241 $ 36,289 $ 36,289 $ 34,047

REVENUES
Assessment Revenue 10,325 10,325 10,325 10,325
Return Funding - CIP -
Interest (1,126) - - -
Other Revenue (Transfers from Citywide) 5,059 5,386 5,386 5,200 Total Revenues 14,258 15,711 15,711 15,525

EXPENDITURES
Personnel 6,296 6,457 6,457 5,489
Contracts 4,557 4,954 4,954 5,095
Utilities 4,536 4,200 4,200 4,200
Materials & Supplies - 600 600 600
Indirect Costs 1,821 1,742 1,742 1,949
Total Expenditures 17,209 17,953 17,953 17,333
Net Increase (Decrease) in Fund Balance (2,952) (2,242) (2,242) (1,808) Fund Balance w/o Project Costs 36,289 34,047 34,047 32,239 % of Operating Costs 211% 190% 190% 186%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300014 - Tree Removal/Replacement - - - -
CIP 300014 - Irrigation Controller - - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects - - - -
Net Increase (Decrease) in Fund Balance (2,952) (2,242) (2,242) (1,808)

FUND BALANCE
Fund Balance, June 30 $ 36,289 $ 34,047 $ 34,047 $ 32,239 % of Operating Costs 211% 190% 190% 186%

LEVY INFORMATION
Total Special Assessment 10,325 10,325 10,325 10,325
Unit Factors 59 59 59 59
Assessment Rate 175 175 175 175
Maximum Assessment Rate 175 175 175 175

5.4.b
Packet Pg. 363 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital F-15
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 15 - CIRCLE E
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 37,421 $ 38,766 $ 38,766 $ 32,780

REVENUES
Assessment Revenue 38,250 30,600 30,600 30,600
Interest (1,142) - - -
Other Revenue (Transfers from Citywide) 3,783 3,783 3,783 3,917 Total Revenues 40,891 34,383 34,383 34,517

EXPENDITURES
Personnel 8,693 8,992 8,992 9,433
Contracts 7,399 5,878 5,878 6,019
Utilities 13,517 17,135 17,135 17,135
Materials & Supplies 750 2,550 2,550 2,550
Indirect Costs 4,187 3,714 3,714 4,451
Total Expenditures 34,546 38,269 38,269 39,588
Net Increase (Decrease) in Fund Balance 6,345 (3,886) (3,886) (5,071) Fund Balance w/o Project Costs 43,766 34,880 34,880 27,709 % of Operating Costs 127% 91% 91% 70%

IMPROVEMENT PROJECTS
Interior
CIP 300015 - Landscape Renovation -
CIP 300015 - Gravel Access Roads/Trails - - - 5,000
CIP 300015 - Remote Control Valves 5,000 - - -
Arterial
CIP 300015 - Landscape Renovation - - - -
CIP 300015 - Remote Control Valves - 3,000 3,000 -
Transfer from Citywide - 30% Share of Arterial - (900) (900) - Total Improvement Projects 5,000 2,100 2,100 5,000
Net Increase (Decrease) in Fund Balance 1,345 (5,986) (5,986) (10,071)

FUND BALANCE
Fund Balance, June 30 $ 38,766 $ 32,780 $ 32,780 $ 22,709 % of Operating Costs 112% 86% 86% 57%

LEVY INFORMATION
Total Special Assessment 38,250 30,600 30,600 30,600
Total Parcels Levied 153 153 153 153
Assessment Rate 250 200 200 200
Maximum Assessment Rate 300 300 300 300

5.4.b
Packet Pg. 364 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital F-16
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 16 - THOMAS RANCH
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 20,084 $ 18,704 $ 18,704 $ 14,659

REVENUES
Assessment Revenue 7,700 7,700 7,700 9,100
Interest (627) - - -
Other Revenue (Transfers from Citywide) 4,587 5,034 5,034 5,341 Total Revenues 11,660 12,734 12,734 14,441

EXPENDITURES
Personnel 4,890 5,153 5,153 5,683
Contracts 4,084 4,348 4,348 4,468
Utilities 2,417 4,900 4,900 4,900
Materials & Supplies - 750 750 750
Indirect Costs 1,650 1,628 1,628 2,002
Total Expenditures 13,041 16,779 16,779 17,803
Net Increase (Decrease) in Fund Balance (1,381) (4,045) (4,045) (3,362) Fund Balance w/o Project Costs 18,704 14,659 14,659 11,297 % of Operating Costs 143% 87% 87% 63%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300016 - Remote Control Valves - - - -
CIP 300016 - Backflow Preventers - - - -
CIP 300016 - Landscape Renovation - - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvements Projects - - - -
Net Increase (Decrease) in Fund Balance (1,381) (4,045) (4,045) (3,362)

FUND BALANCE
Fund Balance, June 30 $ 18,704 $ 14,659 $ 14,659 $ 11,297 % of Operating Costs 143% 87% 87% 63%

LEVY INFORMATION
Total Special Assessment 7,700 7,700 7,700 9,100
Total Parcels Levied 140 140 140 140
Assessment Rate 55 55 55 65
Maximum Assessment Rate 100 100 100 100

5.4.b
Packet Pg. 365 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital F-17
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 17 - HENRY RANCH
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 99,864 $ 89,564 $ 89,564 $ 73,956

REVENUES
Assessment Revenue 18,150 22,950 22,950 22,950
Interest (2,830) - - -
Damage Reimbursement 1,912
Other Revenue (Transfers from Citywide) 15,028 15,024 15,024 14,091 Total Revenues 32,260 37,974 37,974 37,041

EXPENDITURES
Personnel 6,330 6,521 6,521 6,803
Contracts 9,652 21,798 21,798 16,987
Utilities 20,723 16,150 16,150 17,150
Materials & Supplies 450 750 750 750
Indirect Costs 5,406 4,863 4,863 5,281
Total Expenditures 42,560 50,082 50,082 46,971
Net Increase (Decrease) in Fund Balance (10,300) (12,108) (12,108) (9,930) Fund Balance w/o Project Costs 89,564 77,456 77,456 64,026 % of Operating Costs 210% 155% 155% 136%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300017 - Irrigation Controllers - - - -
CIP 300017 - Backflow Preventers - - - -
CIP 300017 - Landscape Renovation - 5,000 5,000 -
Transfer from Citywide - 30% Share of Arterial - (1,500) (1,500) - Total Improvement Projects - 3,500 3,500 -
Net Increase (Decrease) in Fund Balance (10,300) (15,608) (15,608) (9,930)

FUND BALANCE
Fund Balance, June 30 $ 89,564 $ 73,956 $ 73,956 $ 64,026 % of Operating Costs 210% 148% 148% 136%

LEVY INFORMATION
Total Special Assessment 22,950 22,950 22,950 22,950
Total Parcels Levied 102 102 102 102
Assessment Rate 225 225 225 225
Maximum Assessment Rate 375 375 375 375

5.4.b
Packet Pg. 366 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital F-18
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 18 - OLD RANCH SUMMIT
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 206,938 $ 43,267 $ 43,267 $ 37,598

REVENUES
Assessment Revenue 27,000 18,900 18,900 18,900
ReturnFunding - CIP
Interest (5,630) - - -
Other Revenue (Transfers from Citywide) 781 851 851 1,707 Total Revenues 22,151 19,751 19,751 20,607

EXPENDITURES
Personnel 11,733 12,203 12,203 6,527
Contracts 2,916 6,000 6,000 8,247
Utilities 8,650 4,450 4,450 5,450
Materials & Supplies - 300 300 300
Indirect Costs 2,523 2,467 2,467 2,600
Total Expenditures 25,822 25,420 25,420 23,124
Net Increase (Decrease) in Fund Balance (3,671) (5,669) (5,669) (2,517) Fund Balance w/o Project Costs 203,267 37,598 37,598 35,081 % of Operating Costs 787% 148% 148% 152%

IMPROVEMENT PROJECTS
Interior
CIP 300018 - Remote Control Valves - - - -
CIP 300018 - Pond Clean Up 140,000
CIP 300018 - Landscape Renovation - - - 15,000
Arterial
CIP 300018 - Landscape Renovation 20,000 - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects 160,000 - - 15,000
Net Increase (Decrease) in Fund Balance (163,671) (5,669) (5,669) (17,517)

FUND BALANCE
Fund Balance, June 30 $ 43,267 $ 37,598 $ 37,598 $ 20,081 % of Operating Costs 168% 148% 148% 87%

LEVY INFORMATION
Total Special Assessment 27,000 18,900 18,900 18,900
Total Parcels Levied 54 54 54 54
Assessment Rate 500 350 350 350
Maximum Assessment Rate 1,858 1,858 1,858 1,858

5.4.b
Packet Pg. 367 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital F-19
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 19 - GLASS HOUSE
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 35,915 $ 28,170 $ 28,170 $ 9,492

REVENUES
Assessment Revenue 14,656 14,000 14,000 15,492
Interest (974) - - -
Other Revenue (Transfers from Citywide) - - - -
Total Revenues 13,682 14,000 14,000 15,492

EXPENDITURES
Personnel 3,077 3,190 3,190 3,267
Contracts 4,760 5,508 5,508 7,067
Utilities 2,067 2,300 2,300 2,450
Materials & Supplies 200 450 450 450
Indirect Costs 1,322 1,230 1,230 1,677
Total Expenditures 11,427 12,678 12,678 14,911
Net Increase (Decrease) in Fund Balance 2,255 1,322 1,322 581 Fund Balance w/o Project Costs 38,170 29,492 29,492 10,073 % of Operating Costs 334% 233% 233% 68%

IMPROVEMENT PROJECTS
Interior Only
CIP 300019 - Irrigation Controllers - - - -
CIP 300019 - Remote Control Valves - - - -
CIP 300019 - Landscape Renovation 10,000 20,000 20,000 5,000 Total Improvement Projects 10,000 20,000 20,000 5,000
Net Increase (Decrease) in Fund Balance (7,745) (18,678) (18,678) (4,419)

FUND BALANCE
Fund Balance, June 30 $ 28,170 $ 9,492 $ 9,492 $ 5,073
% of Operating Costs 247% 75% 75% 34%

LEVY INFORMATION
Total Special Assessment 14,656.09 14,000.00 14,000.00 15,492.17 Total Parcels Levied 3 3 3 3
Assessment Rate (rate varies by parcel) 14,656.09 14,000.00 14,000.00 15,492.17 Maximum Assessment Rate 14,890.59 15,188.40 15,188.40 15,492.17

5.4.b
Packet Pg. 368 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital G-1

APPENDIX G

SUMMARY OF ASSESSMENTS
Zone
Number
ASS
Zone Name

ESSMENT PE
Proposed
Unit
Factors

R UNIT FACTO
FY 2022/23
Levied
Rate per Unit

R BY SPECIAL ZO
FY 2023/24
Proposed
Rate per Unit
NE
FY 2023/24
Estimated
Revenue
Proposed
Max Rate per
Unit
Zone 1 Citywide Street Lighting 26,515.50 $30.23 $30.23 $801,564 $34.58 Zone 2 Citywide Landscaping 24,881.25 $73.25 $74.71 $1,858,878 $74.71 Zone 3 Canyon Lakes 3,011.75 $0.00 $70.00 $210,823 $110.00 Zone 4 Vista San Ramon 161 $180.00 $180.00 $28,980 $180.00 Zone 5 Summerwood Loop 421 $97.00 $120.00 $50,520 $160.00 Zone 6 West Branch 631.75 $380.00 $380.00 $240,065 $380.00 Zone 7 Bent Creek 452 $445.00 $445.00 $201,140 $445.00
Zone 8 Deerwood 639 $115.00 $115.00 $73,485 $115.00
Zone 9 Country View 184 $50.00 $50.00 $9,200 $100.00
Zone 10 Old Ranch Estates 136 $300.00 $350.00 $47,600 $380.00 Zone 11 Village Parkway 241 $70.00 $100.00 $24,100 $110.00 Zone 12 El Nido 158 $95.00 $95.00 $15,010 $125.00
Zone 13 Crown Ridge 104 $730.00 $750.00 $78,000 $1,000.00 Zone 14 Four Oaks 59 $175.00 $175.00 $10,325 $175.00
Zone 15 Circle E 153 $200.00 $200.00 $30,600 $300.00
Zone 16 Thomas Ranch 140 $55.00 $65.00 $9,100 $100.00
Zone 17 Henry Ranch 102 $225.00 $225.00 $22,950 $375.00 Zone 18 Old Ranch Summit 54 $350.00 $350.00 $18,900 $1,858.00 Zone 19* Glass House SR $7,378.00
CH $1,204.00
SR $8,164.37
CH $1,332.33
SR $8,164.37
CH $1,332.33
VV $5,418.00 VV $5,995.47 $15,492.17 VV $5,995.47
$3,746,731
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing The owners of the three Zone 19 parcels were responsible for paying the Zone 1 and Zone 2 assessments prior to the formation of Zone 19. Therefore, these three parcels are included in the Zone 1 and Zone 2 unit factors and revenue estimates above, in addition to the Zone 19 assessment and revenue estimates.

C
(include
Description

UMULATIVE ASSE
s Citywide Zones an
Per Unit
FY 2022/23

SSMENTS
d Special Zone)
Per Unit
FY 2023/24
Per Unit
Change
Bishop Ranch Properties(Zone 1 only) $30.23 $30.23 $0.00 Canyon Lakes(Zone 1, Zone 2, Zone 3) $103.48 $174.94 $71.46 Vista San Ramon (Zone 1, Zone 2, Zone 4) $283.48 $284.94 $1.46 Summerwood Loop (Zone 1, Zone 2, Zone 5) $200.48 $224.94 $24.46 West Branch (Zone 1, Zone 2, Zone 6) $483.48 $484.94 $1.46 Bent Creek (Zone 1, Zone 2, Zone 7) $548.48 $549.94 $1.46 Deerwood (Zone 1, Zone 2, Zone 8) $218.48 $219.94 $1.46 Country View (Zone 1, Zone 2, Zone 9) $153.48 $154.94 $1.46 Old Ranch Estates (Zone 1, Zone 2, Zone 10) $403.48 $454.94 $51.46 Village Parkway (Zone 1, Zone 2, Zone 11) $173.48 $204.94 $31.46 El Nido (Zone 1, Zone 2, Zone 12) $198.48 $199.94 $1.46 Crown Ridge (Zone 1, Zone 2, Zone 13) $833.48 $854.94 $21.46 Four Oaks (Zone 1, Zone 2, Zone 14) $278.48 $279.94 $1.46 Circle E (Zone 1, Zone 2, Zone 15) $303.48 $304.94 $1.46 Thomas Ranch (Zone 1, Zone 2, Zone 16) $158.48 $169.94 $11.46 Henry Ranch (Zone 1, Zone 2, Zone 17) $328.48 $329.94 $1.46 Old Ranch Summit (Zone 1, Zone 2, Zone 18) $453.48 $454.94 $1.46 Glass House (Zone 19)* SR $7,378.00
CH $1,204.00
VV $5,418.00
SR $8,164.37
CH $1,332.33
VV $5,995.47 $1,492.17
All Other Areas(Zone 1, Zone 2) $103.48 $104.94 $1.46
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing The Zone 1 and Zone 2 assessments for these parcels are accounted for separately from the Zone 19 assessments.

Therefore, no increases for Zone 1 and Zone 2 are showing under Zone 19.

5.4.b
Packet Pg. 369 Attachment: B: DRAFT Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (3966 : FY 2023/24 Operating and Capital

FINANCE COMMITTEE STAFF REPORT
DATE: April 24, 2023
TO: Finance Committee/City Manager
FROM: Maria Fierner, Public Works Director
By: Jon Bell, Public Works Program Manager
SUBJECT: Update of the Preserve Landscaping and Lighting Assessment District

EXECUTIVE SUMMARY
The Preserve Landscaping and Lighting Assessment District (District) is a District formed in 2018 for the purpose of maintaining public landscaping and lighting improvements associated with The Preserve Development. Most of the improvements have now been constructed and are anticipated to be accepted by the City of San Ramon (City) starting in the near future. Costs for FY 2023/24 have been based on estimates provided by contractors and staff and include efforts related to the establishment period. Use of reserves accumulated from past years when little maintenance was required will help offset assessment costs. It is anticipated that all units will be assessable this year. The District will assess those properties that are currently assessable in order to cover the cost of that maintenance. The Public Hearing is set for May 23, 2023.

RECOMMENDED ACTION
Staff recommends that the Finance Committee review the staff report and provide comments.

BACKGROUND/DISCUSSION
District Formation
The Preserve Landscaping and Lighting Assessment District was formed on March 13, 2018, through the adoption of Resolution No. 2018-033, to fund the proposed public landscaping program associated with The Preserve (Faria) Development. Property owners within the District will pay an annual assessment to fund the maintenance of public landscaping. Such maintenance is performed through a combination of City staff and contractors.

Improvements
All improvements to be maintained by the District in FY 2023/24 will be constructed by The Preserve developer per the approved project plans and will be transferred for ownership to the City. The new improvements will consist of landscape, irrigation, hardscape, a walking path, and

5.5 Packet Pg. 370
related improvements located along Faria Preserve Parkway with improvements located on Purdue Road and Bollinger Canyon Road, immediately adjacent to the project. The timing of acceptance of these improvements is governed by the developer’s schedule but, it is anticipated that most of the improvements will be accepted for ownership and maintenance by the City in late FY 2022/23 and early in FY 2023/24.

Cost of Maintenance
The cost of maintenance, annualized replacement cost of the improvements, and the cost of administration of the District were estimated as presented in the Engineer’s Report that was prepared for the formation of the District.

Anticipated expenditures for FY 2023/24 are difficult to determine, as the extent of improvements that will be completed by the developer and accepted by the City for maintenance is unknown. However, based on discussions with the developer, it is anticipated that most of the improvements will be accepted for ownership and maintenance by the City in late FY 2022/23 and early in FY 2023/24. Therefore, the annual costs were budgeted assuming that the City would be responsible for the maintenance of all the improvements for most of the year. The estimated costs and budget are summarized below:

DESCRIPTION COSTS
Annual Operation, Maintenance and Contingency Costs (O&M) $167,916.22 Less: General Benefit Contribution (7.92%) (13,298.96)
Total Assessable (Direct) Costs $154,617.26
Indirect Costs (Tax Roll Fees, Administration) $8,067.15 Use of Excess Reserve ($57,880.87)
Total Maximum Costs that can be Assessed $104,803.54
Assessment
The initial maximum assessment for the District was set at $363.13 per benefit point. This can be adjusted by the greater of 2% or the Consumer Price Index for the San Francisco Bay Area, All Urban Consumers. This year, the applicable inflation rate was 5.30%. Therefore, a 5.30% increase has been applied. The current maximum assessment that can be levied is $422.16.

Single-family homes will be assessed one benefit point and townhome condominiums will be assessed 0.75 benefit points.

Not all of the actual costs may be assessed. A certain fraction of the benefits of the improvements is deemed to be of general benefit to the community as a whole and is not assessable. Analysis done for the original Engineer’s Report determined that this benefit was

7.92%. Therefore, the total cost to be assessed for FY 2022/23 is equal to 92.08% of the $167,916.22 annual costs or $154,617.26, plus fees and administration costs for a total of

5.5 Packet Pg. 371
$162,684.41. However, due to the accumulation of reserves as a result of the limited activity by the City, and rounding down, it is recommended that the actual amount to be assessed this year be reduced to $104,800.

New units are being rapidly constructed within the District boundaries. Lots with foundations poured prior to the end of FY 2022/23 will be included in the FY 2023/24 tax roll. The number of foundations poured within the timeframe described is unknown at this time. At this time staff anticipates that all the units to be constructed as part of The Preserve project will be assessable in FY 2023/24. This totals 524 benefit points that will be assessed at an assessment rate of $200.00.

This will result in revenue of $104,800.

Future Reserve Study Update
As improvements are completed and accepted for maintenance by the City, actual costs of maintenance and administration will become clearer. In addition, appropriate reserves for nonroutine maintenance and replacement of improvements will be accumulated. The amount of money that needs to be expended in any given year and the required reserves will be tracked and presented to the Finance Committee and City Council in annual updates to a Reserve Fund Study and in the annual Engineer’s Report.

FISCAL ANALYSIS
The Engineer’s Report will be the basis for the assessment of parcels located within The Preserve Landscaping & Lighting Assessment District. The associated costs, as well as revenues from this levy, will be presented to the City Council for review and will be included in the proposed FY 2023/24 Operating Budget and Capital Budget of the Five-Year Capital Improvement Program.

NEXT STEPS

1. On April 25, 2023, the City Council approves the Engineer’s Report for FY 2023/24, adopts a Resolution of Intention to levy and collect assessments for FY 2023/24, and sets a Public Hearing.

2. On May 23, 2023, the City Council conducts the Public Hearing, and adopts a Resolution confirming the diagram and assessments and levying the assessments for FY 2023/24.

3. Staff will file the final Engineer’s Report, together with the assessment roll and the assessment diagram, with the Contra Costa County Assessor’s Office by August 10, 2023.

ATTACHMENT
A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report

5.5 Packet Pg. 372
The Preserve Landscaping and Lighting Assessment District Assessment Engineer’s Report
Fiscal Year 2023/24
DRAFT

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Packet Pg. 373 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

Transmittal
I, the undersigned, respectfully submit the enclosed Engineer’s Report, and, to the best of my knowledge, information and belief, the Engineer’s Report, Assessments, and the Assessment Diagram herein have been prepared and computed in accordance with the order of the City Council of the City of San Ramon and the Assessment Law.

Robin Bartlett
District Engineer
R.C.E. 52065 (Expires 12/31/24)
Certification of Filing
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment and Assessment Diagram thereto attached was filed with me on the day of 2023.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment and Assessment Diagram thereto attached was approved and confirmed by the City Council of the City of San Ramon, California, on the day of 2023.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California

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Packet Pg. 374 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

TABLE OF CONTENTS
Transmittal .........................................................................................................................2 Certification of Filing...........................................................................................................2 INTRODUCTION 4
IMPROVEMENTS 4
Location of District and Improvements................................................................................4 Landscaping Program ........................................................................................................4 Overhead ...........................................................................................................................4 ESTIMATE OF COSTS 5
Annual Maintenance Cost Estimate....................................................................................5 Annualized Replacement Cost Estimate.............................................................................5 Contingency and Administration Costs ................................Error! Bookmark not defined.

SPECIAL AND GENERAL BENEFIT 7
Introduction ........................................................................................................................7 Identification of Benefit .......................................................................................................7 Separation of General Benefit ............................................................................................9 Quantification of General Benefit........................................................................................9 Apportioning of Special Benefit.........................................................................................11 Future Subdivision............................................................................................................14 METHOD OF ASSESSMENT 15
Balance to be Assessed...................................................................................................15 Maximum Annual Assessment Amount per Benefit Point and Annual Increase to the Maximum Annual Assessment .........................................................................................15 Method of Assessment Spread.........................................................................................16 Total Maximum Assessment per Property Type ...............................................................16 ASSESSMENT ROLL 17
ASSESSMENT DIAGRAM 18

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Packet Pg. 375 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

INTRODUCTION
This Assessment Engineer’s Report that separates and quantifies the special and general benefits and assesses the proportional special benefit to fund a proposed landscaping program containing decorative planting, irrigation, minor hardscaping, a walking path and pedestrian improvements within the proposed The Preserve Landscape and Lighting Assessment District (hereafter referred to as the “District”). Article XIID Section 4 of the Constitution of the State of California (“Proposition 218”) and recent court rulings have made clear the importance of separating and quantifying the special and general benefits and supporting that quantification with evidence and analysis.

IMPROVEMENTS
Location of District and Improvements
The District will provide ongoing funding for a landscaping program containing decorative planting, irrigation, hardscaping, a walking path and pedestrian improvements. The proposed District area was annexed into the City by LAFCO Resolution 08-27 on February 11, 2009. The Faria Preserve is generally located north of Deerwood Drive and Deerwood Road, east of Bollinger Canyon Road and west of Omega Road.

The improvements are located along a section of Purdue Road, a section of Bollinger Canyon Road, a section of Omega Road, and along Faria Preserve Parkway.

The Preserve project plans containing detailed information as to the exact description and location of the improvements are on file with the City. All improvements to be maintained by the District are located in the public right of way and exclude those fences, gates, screen walls and existing retaining walls on Purdue Road and those improvements to be maintained by The Preserve Home Owners Association(s) and those elements to be maintained by the Landscaping and Lighting District 1984-1.

Landscaping Program
The Landscaping Program provides year-round maintenance and management services. Landscape improvements include trees, shrubs and decorative plantings together with an irrigation system containing controllers, valves and booster pumps. Hardscape improvements include decorative paving, retaining walls and a DG walking path. The walking path improvements include sitting benches, trash receptacles and drinking fountains.

Services include routine maintenance of the landscape and hardscape improvements. Landscape services include pruning, trimming, irrigation, fertilization, repair and replacement of the improvements. Hardscape services include repair, painting, cleaning, graffiti removal, replacement of the improvements, regular trash removal and all utilities.

The landscaping will be installed in order to create a common theme and neighborhood identity for parcels within the District.

Overhead
In addition to the costs to maintain and service the District improvements mentioned above, the City will incur costs for staff time and expense related to the programs mentioned above, as well as the management of the District. Staff time includes oversight and coordination of both City and contractor provided services, annual tax roll preparation, and addressing property owner questions and concerns. These activities are

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Packet Pg. 376 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

directly related to the District and improvements within the District, and without them, the improvements could not be efficiently completed or properly maintained on an ongoing basis.

ESTIMATE OF COSTS
The estimated costs of maintenance and servicing of the improvements as described in the previous section are summarized below. Each year, as part of the assessment district levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year.

Annual Maintenance Cost Estimate
The table below Estimates the cost of the annual maintenance and servicing of all of the improvements in 2023 dollars based on the inflation adjusted original estimates for the district. These costs reflect the total cost for the District. This table reflects the orginal cost estimates adjusted for inflation That actual costs will be depended on the amount and timing of the turnover of improvements to the District and the type, amount and cost basis of work at the time. This table may be adjusted as actual date becomes available.

These costs reflect initial estimates and plant establishment efforts and as such vary from the intial estimates and are expected to change over time.

Item Cost
Staff $26,756
Contractors $49,012
Utilities $20,700
Materials $1,500
Yard and miscellaneous $4344
Total Cost $102,312

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Packet Pg. 377 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

Annualized Replacement Cost Estimate
The table below estimates the annualized replacement cost in 2023 dollars of the improvements calculated over the service life of each item.

Estimated Annualized Replacement Cost
Cost per
Unit
Life
Years Cost
Landscaping $5.21 20 $36,822.77
Trees $579.00 30 $5,095.24
Irrigation Booster Pumps $75,270.58 30 $2,509.02
Irrigation Controllers $5,211.04 10 $1,563.31
Remote Control Valves $463.20 20 $3,474.03
Wall Replacement $86.85 75 $1,292.34
Decorative Paving $13.90 20 $1,441.72
DG Path $13.90 15 $7,373.27
Bench $926.41 10 $185.28
Trash Cans $1,140.64 10 $228.13
Drinking Fountain $5,211.04 10 $1,042.21
TOTAL ANNUALIZED REPLACEMENT COST $61,027.32
TOTAL ANNUALIZED REPLACEMENT COST WITH 7.5%

CONTINGENCY
$65,604.37
TOTAL ANNUAL MAINTENANCE AND REPLACEMENT COST $167,916.22 Estimated Annual Administration Cost
TOTAL ADMINISTRATION COSTS $8,067.15
TOTAL ANNUAL COSTS $175,983.37
2023-2024 Costs
Anticipated expenditures for Fiscal Year 2023/24 remain difficult to determine, as the extent of improvements, which will be completed by the developer and accepted by the City for maintenance, is unknown. For FY 2022/23 staff assumed that 75% of the improvements would be turned over. However, as of the preparation of this report, no turn overs have occurred, although some acceptances are expected in the near future. As of the beginning of FY 2022/23, the District had a reserve balance of $272,950. The anticipated balance at the end of FY 2022/23 is $292,118. In order to be conservative, it has been assumed that all remaining improvements will be turned over to the City for maintenance during FY 2023/24. It is assumed that all of the units anticipated for the development will be assessable for FY 2023/24. During the current fiscal year reserves are expected to be in excess of those required. For that reason the actual assessment will be reduced from the maximum while continuing to set aside appropriate funds for long term replacement and operational needs.

5.5.a
Packet Pg. 378 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

SPECIAL AND GENERAL BENEFIT
Introduction
Pursuant to Article XIIID, all parcels that receive a special benefit conferred upon them as a result of the public improvements shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the project. Furthermore, Article XIIID requires that the City separate the general benefit from special benefit, so that only the special benefit may be assessed.

Article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIIID also provides that publicly owned properties within an assessment district must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Examples of parcels which might be exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts, public parks and parkways and open space areas. At this time, there are parcels expected to develop within the District that would be exempt from the assessment, as they are planned public streets, open space, and park areas, which receive no special benefit from the improvements.

Identification of Benefit
The operation and maintenance of the improvements and necessary related administrative expenses the City will incur in obtaining and managing maintenance services will provide benefits to both those properties within the boundary of the District and to the community as a whole. The benefits conferred to property within the boundary of the District from the public improvements are described below. This report does not consider any general enhancement of property value.

AESTHETIC BENEFITS
Aesthetics, or the beautification of property, is a primary component of livability. Livability encompasses several qualities and characteristics that are unique to a specific area. The Victoria Transport Policy Institute (2011) expands on the concept of livability and the various benefits associated with that designation:
“The livability of an area increases property desirability and business activity. Livability is largely affected by conditions in the public realm, places where people naturally interact with each other and their community, including streets, parks, transportation terminals and other public facilities.

Livability also refers to the environmental and social quality of an area as perceived by employees, customers and visitors. This includes local environmental conditions, the quality of social interactions, opportunities for recreation and entertainment, aesthetics, and existence of unique cultural and environmental resources.”
The maintenance and servicing of the improvements increases the aesthetics, appearance and desirability of properties within the proposed boundaries of the District. The overall appeal of the District is enhanced when improvements are in place and kept in a healthy and satisfactory condition.

The maintenance of the improvements will provide and create a cohesive community identity that will serve to improve the livability within and helps define a positive urban character with the visual features of a destination community. This encourages the enjoyment of the neighborhood as well as promotes the maximum use of each area.

Conversely, appeal decreases when improvements are not well maintained, unsafe, or destroyed by the elements or vandalism. Upgraded and maintained amenities will enhance the appearance, desirability and “livability” of the property throughout the District.

5.5.a
Packet Pg. 379 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

PEDESTRIAN BENEFITS
Walking paths will be maintained and free from trash. These routinely maintained sidewalks will provide a year-round, aesthetically pleasing environment that will encourage pedestrian activity.

Regular maintenance and repair ensures that the improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties adjacent to or in close proximity to the improvements within the proposed District. According to the Victoria Transport Policy Institute (2011), streetscapes have a significant effect on how people view and interact with their community. With streetscapes that are safe and inviting, people are more likely to walk, which can help reduce automobile traffic, improve public health and attract residents to the community.

Maintained walking improvements will enhance the local identity of the District, which will lead to a stronger and healthier community. The walking improvements including benches, water fountains and trash receptacles will establish continuity throughout the district. The walking improvements also provide an additional means to enjoy the landscaping improvements.

A survey conducted by DMB (an Arizona based commercial developer) found that there was a strong demand for communities characterized by pedestrian access, a sense of connection, and a sense of community and diversity (Urban Land Institute, 2006). According to the Urban Land Institute report “Creating Walkable Places: Compact Mixed-Use Solutions”, people want their neighborhoods to provide more opportunities to walk (Urban Land Institute, 2006). A survey sponsored by the Surface Transportation Policy Project found that 55% of respondents would like to walk more, 63% would like to run errands on foot and walk to stores, and 79% would like sidewalks and other places to walk and exercise (Urban Land Institute, 2006). The installation of the inter-connecting sidewalks improves the livability and appeal for the properties.

SECURITY AND SAFETY BENEFITS
A recent study has found that after landscape improvements were installed, there was a 46% decrease in crash rates across urban arterial and highway sites and a second study reviewed found a 5% to 20% reduction in mid-block crashes after trees and planters in urban arterial roads were put in place. In addition, there is less graffiti, vandalism, and littering in outdoor spaces with natural landscapes than in comparable plant-less spaces (Wolf, 2010). As residents are active in their neighborhoods there is a proportional reduction in crime as these neighborhoods become more cohesive, self-aware, and self-policing.

Further, by including landscaping in the central portion of streets, this will discourage pedestrians from cutting across the streets and encourage the use of designated pedestrian crossings. The Victoria Transport Policy Institute (2011) has found that streetscapes reduce traffic speeds, and when combined with improved pedestrian crossing conditions, can significantly reduce collisions.

According to the Federal Highway Administration (“FHWA”), sidewalks and walking trails reduce roadway accidents, including pedestrian/motor vehicle accidents. In addition, roadways without sidewalks are more than twice as likely to have pedestrian involved accidents compared to sites with sidewalks on both sides of the street (FHWA, n.d.). In 2008, the National Traffic Safety Administration’s (“NHTSA”) National Pedestrian Crash Report identified California as one of the states with the highest number of pedestrian deaths (NHTSA, 2008).

The maintained improvements will provide an increased level of safety to the property, residents, and visitors to the District. Convenient and safe pedestrian access is a critical component to the establishment of a community. Well-maintained and clean sidewalks and walking trails provide a separation between vehicle and pedestrian as well as property and pedestrian, which provides a safety benefit for both property and pedestrian. Safety for pedestrians involves not only a degree of protection from vehicular accidents, but also from criminal activity. Well-maintained areas mitigate crime, especially vandalism, and enhance pedestrian and vehicular safety.

5.5.a
Packet Pg. 380 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

The U.S. Department of Transportation Federal Highway Administration (FHWA, n.d.) notes that annually, around 4,500 pedestrians are killed in traffic crashes with motor vehicles in the United States. Pedestrians killed while "walking along the roadway" account for almost 8 percent of those deaths. Providing safe walkways separated from the travel lanes could help to prevent up to 88 percent of these "walking along roadway” crashes.

Separation of General Benefit
Section 4 of Article XIIID of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next “separate the general benefits from the special benefits conferred,” and only the special benefits can be included in the amount of the assessments imposed. A general benefit is an overall and similar benefit to the public at large resulting from the maintenance and operation of the improvements to be provided by the assessments levied.

The maintenance of the improvements will provide improved aesthetic, pedestrian and safety benefits to property within the District, but it is recognized that the maintenance activities will also provide a level of benefit to some property within proximity to the District, as well as visitors and individuals passing through the District. This is considered to be a general benefit that cannot be funded by District assessments.

Pedestrian and vehicular traffic from property within and outside of the District, as well as individuals passing through the District area will utilize and enjoy the maintained improvements. Therefore, the general benefit created as a result of District maintenance activities must be considered.

The maintenance of the improvements will also provide a level of improved aesthetic, pedestrian and safety benefits to pedestrians and vehicles that will travel through the District to access properties outside of the District boundaries. Further, non-resident pedestrians may take advantage of the clean and safe areas and incorporate the area into their fitness routine as part of the overall route travelled. These activities create general benefit that is required to be separated and quantified as shown below.

Quantification of General Benefit
The amount of general benefit that is provided from the District activities cannot be funded via property owner assessments within the District. In order for property within the District to be assessed only for that portion of special benefit received from the District maintenance and service activities, general benefits provided by the ongoing maintenance of the improvements needs to be quantified.

The District is projected to consist of a variety of property land uses, including 296 single family residential parcels, 304 condominium units, a house of worship and approximately 220 acres used for non-residential purposes, including open space, recreational and public property. Properties within the District are classified to a land use category according to the assigned land use code as shown on the County Assessor’s latest secured property tax roll.

As a result of the maintenance activities, there will be a level of general benefit to traffic and/or pedestrians that do not live in or intend to conduct business within the District. This general benefit, serving as a pass through corridor or destination for traffic and/or pedestrians, needs to be quantified. The identified benefits provided by the maintenance of the improvements include beautification of the area, pedestrian benefits and security/safety benefits. Each of these benefits must be considered and quantified.

General Benefit Portion of Improved Aesthetic Benefits
The automotive traffic, generated from property outside of the District, which may pass though the District and enjoy the maintained improvements must be estimated. The AECOM Final Transportation Impact Analysis was prepared in August 2013 for the Faria Preserve project (the “Traffic Study”).

5.5.a
Packet Pg. 381 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

The Traffic Study analyzed trips generated by the Faria development and the impact of those trips on the surrounding transportation infrastructure. The Traffic Study projected trips generated by the Faria project and trips generated by the non-project area to estimate the total trip loads on selected intersections. By comparing the Project Trip Assignments with the Cumulative (2030) Plus Project Intersection Traffic Volumes and Geometry it was found that no through traffic was calculated to pass through the Faria development. However, the Traffic Study was based upon a roadway configuration that differs from the current development plan. The difference is the Eastern connection of Faria Parkway formerly connected to Deerwood Road (Intersection “A”) and now it will connect to Purdue Road. In order to allow for potential through traffic trips due to the roadway configuration change, it is estimated that 5% of the total traffic trips passing the improvements will be from sources outside the District (through and/or destination traffic) and thereby will enjoy an aesthetic benefit from their maintenance.

General Benefit Portion of Improved Pedestrian Benefits The pathways connect the neighborhoods with open space and park areas. The walking paths create recreational and fitness opportunities as well as develop a sense of community. There will be pedestrian traffic, generated from property outside of the District, which may utilize the maintained walking paths in the District and access property located outside of the District boundaries. Pedestrians may also incorporate the walking paths into their leisure and fitness routines, thus making the District walking paths serve as a pass through portion of their overall route travelled.

The park and open space associated with the Faria development will draw people from outside the district who will enjoy the pedestrian benefits. The walking paths maintained by the District are a subset of the entire sidewalk, walking path and foot trail system planned for the Faria development open space and park parcels.

The 13.6-acre park associated with the Faria development is approximately 3.3% of the City’s total park acreage. The 190 acres of open space is approximately 8.2 % of the City’s total open space area. The location of the project area is distant from the residential core of the City and as evidenced by the Traffic Study, minimal through traffic is anticipated to travel through the area. However, as a pedestrian recreational destination area, there is an expectation of a higher percentage of out of District pedestrian use relative to total pedestrian use. The out of District (General Benefit) percentage of use is estimated at 1/8 or 12.5% of pedestrians enjoying the District improvements.

General Benefit Portion of Improved Security &Safety Benefits The improvements will provide improved security and safety to persons and property. The identified benefits to property (reduced graffiti, vandalism and littering) are localized and therefore limited to the property within the District. 0.0% General Benefit is estimated to accrue to property outside the District. The safety and security general benefit to persons is proportional to the pedestrian benefit estimated for those outside the District, or 12.5%. The General Benefit for persons and property are averaged to produce an estimated General Benefit of 6.25% for improved security and safety.

Collective District-wide General Benefit
Since the District is comprised of improved aesthetics, pedestrian and increased safety and security benefits resulting from a blend of improvements, the activity of both pedestrians and vehicles must be addressed in a collective form rather than independently. Therefore, the average of the general benefit percentages has been used to quantify the overall level of general benefit for the District. This general benefit result is provided in the table below:

5.5.a
Packet Pg. 382 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

General Benefit Quantification
Benefit Measurement Estimated Based Upon General Benefit % Aesthetics Trip Generation
Total traffic trips to or through the
District, which originate out of District. 5.00%
Pedestrian
Persons using walking
improvements Walking path use from outside district 12.50% Security &
Safety
Persons using walking
improvements Walking path use from outside district 12.50% Property distance
from improvements Distance from improvements 0.00%
Average Security & Safety 6.25% 6.25%
Total Averaged General Benefit 7.92%
The general benefit, which is the percentage of the total budget (excluding District administrative costs), that must be funded through sources other than assessments is 7.92%. The special benefit then, which is the percentage of the budget that may be funded by assessments, is 92.08%.

Apportioning of Special Benefit
As outlined in Section 5.2, each of the parcels within the District receives a special benefit from the improvements. Each parcel that has a special benefit conferred upon it, as a result of the maintenance and operation of improvements, is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements.

The total costs of maintenance and operation, less the amount of general benefit identified, will be assessed to the parcels within the District based on the benefit points assigned to each parcel. This Section provides a detailed breakdown of the assigned benefit points described herein. To assess special benefit appropriately, it is necessary to relate parcels of different land use, intensity of use, size, location, and proximity to improvements. The City has a well-established Assessment Factoring Methodology that has considered the proportional benefit received by all property types in the City for landscaping and lighting improvements.

Each parcel’s land use is a factor that differentiates parcels based on the benefit received from the improvements within the District. Parcels with residential land use are the basis for assigning benefit points for the maintenances and service activities.

Common areas, roads and easements are deemed to receive no benefit from the District maintenance activities because they serve as connectors for other properties and do not receive benefit from the increased aesthetics, security and safety or pedestrian benefits. Utility parcels are also deemed to not benefit from the maintenance of the improvements.

The following table provides the benefit points assigned to each land use category of parcels within the District.

5.5.a
Packet Pg. 383 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

STREET LANDSCAPING & LIGHTING BENEFIT UNIT FACTORS
Land Use Use Code*
Aesthetic
Points
Pedestrian
Points
Security & Safety
Points
Total
Points
Single Family 11-19 .375 .25 .375 1.00
Condominium 29 .250 .25 .250 .75
Multiple Residential (including hotels, motels)
Units:

Two 21 .50 .50 .50 1.50
Three 22 .75 .75 .75 2.25
Four 23 1.00 1.00 1.00 3.00
Five 24 1.25 1.25 1.25 3.75
6 - 12 25 2.50 2.50 2.50 7.50
13– 24 26 4.50 4.50 4.50 13.50
25 - 59 27 5.00 10.00 5.00 20.00
60 – 80 28 8.75 17.50 8.75 35.00
81 - 100 28 11.25 22.50 11.25 45.00
101 - 200 28 18.75 37.50 18.75 75.00
201 - 400 28 37.50 75.00 37.50 150.00
401 - 600 28 62.50 125.00 62.50 250.00
601 - 800 28 87.50 175.00 87.50 350.00
801 - 1,000 28 112.00 225.00 112.50 450.00
etc. etc. etc. etc. etc. etc.

Industrial 50 - 59
Assessment basedon frontage and total area of the parcel – see tables below Commercial 29 - 49
Institutional 70 - 79
Industrial
Frontage (ft) Points Parcel Area (ft2) Parcel Area (ac) Points 0 - 200 4 0 - 25,000 0.00 - 0.57 4
201 - 500 12 25,000- 100,000 0.58 - 2.29 12
501 - 1,000 24 100,001 - 250,000 2.30 - 5.79 24
1,001+ 36 250,001 + 5.80 + 36
Commercial &
Institutional
Frontage (ft) Points Parcel Area (ft2) Parcel Area (ac) Points 0 - 200 4 0 - 5,000 0.00 -0.11 4
201 - 500 8 5,001 - 10,000 0.12 - 0.22 8
501 - 1,000 12 10,001 - 25,000 0.23 - 0.58 12
1,001 - 3,000 16 25,001 - 100,000 0.59 -·2.29 16
3,001 - 5,000 24 100,001 - 500,000 2.30 - 11.49 24
5,001+ 36 500,001+ 11.50 + 36
*The Use Code is the designation used by the County Assessor's Office to indicate how the land is being used

5.5.a
Packet Pg. 384 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

Total Special Benefit Points Calculation
The formula below shows the total special benefit points calculation for each parcel within the District:

Parcel’s Total
Special Benefit
Points
= Parcel’s Aesthetic
Benefit Points +
Parcel’s
Pedestrian Benefit
Points
+ Parcel’s Safety
Benefit Points
Data Considerations and Parcel Changes
The use of the latest Assessor’s Secured Roll information has been and shall be used in the future as the basis in determining each parcel’s land use category and acreage, unless better data was or is available to the City. In addition, if any parcel within the District is identified by the Auditor/Controller to be an invalid parcel number, the land use category, residential dwelling units, and acreage of the subsequent valid parcels shall serve as the basis in assigning parcel factor special benefit points.

Special Considerations: Publicly Owned Parcels
Any publicly owned parcels that benefit from the improvements cannot be exempt from the assessment.

The special benefits accruing to these types of parcels must be determined using the same kind of formulas and benefit point assignment as applied to privately owned parcels. This requirement is clearly conveyed in Article XIII D, Section 4(a) of the California Constitution, which states in part, “... Parcels within a district that are owned or used by any agency, the State of California or the United States shall not be exempt from assessment unless the agency can demonstrate by clear and convincing evidence that those publicly owned parcels in fact receive no special benefit.” No publicly owned parcels have been categorized and assigned benefit units using the same methodology as privately owned parcels, based on their land use as shown on the County Assessor’s latest secured property tax roll.

Benefit Units per Property Type
The following table calculates the Benefit Units for each Property Type by proposed Neighborhood.

Neighborhood Land Use Count
Aesthetic
Points
Pedestrian
Points
Security &
Safety
Points
Benefit
Points
I Single Family 121 0.375 0.250 0.375 1.000
II Single Family 72 0.375 0.250 0.375 1.000
III
Courtyard
Single Family 63 0.375 0.250 0.375 1.000
IV
Condo -
Townhomes 104 0.250 0.250 0.250 0.750
Condo - 2
Story Flats 78 0.250 0.250 0.250 0.750
V Single Family 40 0.375 0.250 0.375 1.000
Condo 122 0.250 0.250 0.250 0.750
TOTALS 600

5.5.a
Packet Pg. 385 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

Total Benefit Unit Calculation
The following table calculates the Total Benefit Units in the District by proposed Neighborhood.

Neighborhood Land Use Count
Benefit
Points per
Use
Total Benefit
Points
I Single Family 121 1.000 121.00
II Single Family 72 1.000 72.00
III
Courtyard Single
Family 63 1.000 63.00
IV
Condo -
Townhomes 104 0.750 78.00
Condo - 2 Story
Flats 78 0.750 58.50
V Single Family 40 1.000 40.00
Condo 122 0.750 91.50
TOTALS 600 524
Future Subdivision
As new Final Maps are approved within the District boundary, each lot will be assessed as it becomes assessable in accordance with the methodology indicated in this Report. The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

5.5.a
Packet Pg. 386 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

METHOD OF ASSESSMENT
Balance to be Assessed
It is anticipated that approximately all of the improvements will be completed and accepted by the end of the fiscal year. Therefore, the estimated annual maintenance and replacement costs budgeted reflect ownership of all of the improvements for most of the year.

The general benefit, which is the percentage of the total budget, excluding incidental costs, which must be funded through sources other than assessments, is 7.92% of the total project cost. The special benefit, which is the percentage of the budget that may be funded by assessments, is 92.08%.

Description
Budget
Amount
Estimated Annual Maintenance and Replacement Costs $167,916.22 Less: General Benefit Contribution (7.92%) -$13,298.96
Total Assessable Direct Costs $154,617.26
Incidental Costs (Tax Roll Fees and Administration) $8,067.15 Total Maximum Costs that can be Assessed $162,684.41
Maximum Annual Assessment Amount per Benefit Point and Annual Increase to the Maximum Annual Assessment
The assessment per benefit point was calculated at the time of formation of the District by dividing the total estimated costs to be assessed by the total benefit points assigned to the parcels within the District.

The maximum initial annual assessment was determined to be = $363.13 As of June 1 of each fiscal year after the base year (2018/2019), the maximum annual assessment (the “Maximum Annual Assessment”) shall be increased by the greater of 2% or the February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers. It is specifically provided that the Maximum Annual Assessment shall be increased each fiscal year, computed on the previous fiscal year’s Maximum Annual Assessment. The actual annual assessment levied in any fiscal year may be less than, but shall not exceed the Maximum Annual Assessment, unless appropriate proceedings are conducted by the District to authorize any increase beyond the Maximum Annual Assessment. The applicable inflation rate for this year’s assessment is 5.30%. Therefore, a 5.30% increase has been applied.

The Maximum Annual Assessment that may be levied in FY 2023/2024 is $422.16 per Benefit Point.

The special benefit analysis and assignment of benefit points has been calculated in relation to the total costs to be assessed. No assessment will be imposed on any parcel that exceeds the reasonable cost of the proportional special benefit conferred on the parcel.

5.5.a
Packet Pg. 387 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

Method of Assessment Spread
The method of assessment is based upon a formula that assigns the special benefit to each parcel. The formulas below provide a summary of the assessment calculation for each parcel within the District.

Parcel’s Total
Special Benefit
Points
=
Parcel’s Aesthetic
Benefit Points +
Parcel’s
Pedestrian Benefit
Points
+ Parcel’s Safety
Benefit Points
Parcel’s Total
Assessment =
Assessment Rate
per Benefit Point x
Parcel’s Total
Benefit Points
Total Maximum Assessment per Property Type
The following table shows the Maximum Annual Assessment per property type by Neighborhood.

Neighborhood Land Use Benefit
Points
Maximum
Annual
Assessment
I Single Family 1.000 $422.16
II Single Family 1.000 $422.16
III Courtyard Single Family 1.000 $422.16
IV
Condo - Townhomes 0.750 $316.12
Condo - 2 Story Flats 0.750 $316.12
V Single Family 1.000 $422.16
Condo 0.750 $316.12

ACTUAL ASSESSMENT TO BE LEVIED
The actual assessment to be levied is based on the Estimate of Costs, Special and General Benefit and Method of Assessment. For Fiscal Year 2023/24, the total estimated maximum assessable costs are $162,684.41. However, due the accumulation of reserves as a result of the limited activity by the City it is recommended that the actual amount to be assessed this year be reduced by $57,880.87. It is anticipated that 524 benefit points will be assessable as of June 30, 2023. Therefore, the per unit assessment will be $200.00 per benefit point (in order to avoid charging more than the estimated costs) with a total anticipated assessment of $104,803.54.

5.5.a
Packet Pg. 388 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

ASSESSMENT ROLL
The following is a summary of information included in the Assessment Roll that because of its bulk is filed separately with the City Clerk. According to the Landscaping and Lighting Act, the information must include a listing of all parcels of land within the assessment district. Each parcel must be listed by its distinctive designation, a description of the parcel, and the proposed assessment on the parcel in proportion to the estimated benefit it receives from the improvement. This is done in the following format:

Property Description Property Description FY 2023-24
(Assessor's Parcel #) (Assessor's Description) Assessment Total Assessment: $104,803.54
The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

5.5.a
Packet Pg. 389 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

ASSESSMENT DIAGRAM
The Assessment Diagram is shown on the following page(s). The lines and dimensions of each lot or parcel within are those lines and dimensions shown on the maps of the Contra Costa County Assessor, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer’s Report.

5.5.a
Packet Pg. 390 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L ~ ----"Cf) 0
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FARIA PRESERVE, LLC

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
JANUARY 19, 2018
Carlson, Barbee & Gibson, Inc.

CIVIL ENGINEERS • SURVEYORS • PLANNERS
SHEET l OF3
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5.5.a
Packet Pg. 391 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L 0 0
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PARCEL A
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PARCEL D
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PARCEL 8
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PLAT TO ACCOMPANY LEGAL DESCRIPTION

LIGHTING & LANDSCAPE DISTRICT (LLD)

FARIAPRESERVE,LLC

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
JANUARY 19, 2018 SHEET20F3
Carlson, Barbee & Gibson, Inc. :1
CIVIL ENGINEERS • SURVEYORS • PLANNERS ~ 2il33 CAMINO RAMON, SUITE 350 § SAN RAMON, CALIFORNIA, (925) 866-0322 -
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5.5.a
Packet Pg. 392 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

PARCEL A
192 PM 23} \

PARCEL B
[92 PM 23)
30' STRIP- ROADWAY TO----......
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FARIA PRESERVE
PARK.WAY
(ON 2017-0068043)

PARCEL B
[177 PM 13)
8813 OR 664

PARCEL B
I 175 PM 9}

PARCEL A
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PLAT TO ACCOMPANY LEGAL DESCRIPTION

LIGHTING & LANDSCAPE DISTRICT (LLD)

FARIA PRESERVE, LLC

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
JANUARY 19, 2018 SHEET3 OF3
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CIVIL ENGINEERS • SURVEYORS • PLANNERS ~ 2633 CAMINO RAMON, SUITE 350 § ._ __________________________ SAN __ RAM--ON•,CAL--IF•0~-~ ••• (9•~-866-0--3•~--------------------------•5 JOB NO. 1378-091 G:\1378\ACADIPl.ATS\PLAT 011H.1.0 SHEET 2 & 3 OF 3.0WG

5.5.a
Packet Pg. 393 Attachment: A: The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (3964 : Update of the Preserve L&L

FINANCE COMMITTEE STAFF REPORT
DATE: April 24, 2023
TO: Finance Committee/City Manager
FROM: Maria Fierner, Public Works Director
By: Kerry Parker, Public Works Program Manager
SUBJECT: Proposed Stormwater Program Budget for FY 2023/24

EXECUTIVE SUMMARY
The Stormwater Program continues to operate under the maximum allowable assessment rate of $35 per Equivalent Runoff Unit (ERU) while continuing to meet new requirements imposed by the Municipal Regional Stormwater NPDES Permit (MRP). An updated MRP (MRP 3.0) went into effect on July 1, 2022, and includes a broader set of requirements that increases the City’s operational costs. The Stormwater Fund will have a very low fund balance at the end of this Fiscal Year (FY) and is projected to be fully depleted in FY 2024/25, requiring contributions from the General Fund.

RECOMMENDED ACTION
Staff recommends that the Finance Committee review the proposed Stormwater Program Budget for FY 2023/24 and provide comments to staff.

BACKGROUND
Urban stormwater runoff has been identified as a major source of pollutants to the waters of the United States including San Francisco Bay. As a result, the Federal Environmental Protection Agency established regulations governing stormwater pollution that became effective on November 16, 1990. In California, the Regional Water Quality Control Board enforces the federal regulations through its nine (9) regional boards. The San Francisco Bay Regional Water Quality Control Board (RWQCB) requires that Contra Costa County and the cities within the County submit a joint application for a stormwater permit on an annual basis through an MRP.

Permit requirements are typically updated every five (5) years.

In order to maintain stormwater facilities and meet the requirements of the MRP, the City Council adopted Resolution No. 93-15, authorizing the Contra Costa County Board of Supervisors to direct the Contra Costa Flood Control District (District) to form a Stormwater Utility Area (SUA) for San Ramon and establish a $23 per ERU annual assessment for FY 1993/94. In addition, a maximum limit of $35 per ERU was set.

5.6 Packet Pg. 394
The City Council then adopted Resolution No. 93-116, approving the formation of the SUA within San Ramon and establishing a Program Group Costs Payment Agreement with the District. This Agreement allows the District to collect the annual assessment from San Ramon properties through the County Assessor's Office and for the disbursement of funds. Per this Agreement, the City must determine annually by May 1st the assessment per ERU for the forthcoming fiscal year and, by City Council Resolution, requests that the District adopt stormwater utility assessments based on the unit assessments. The County Board of Supervisors conducts the Countywide public hearing for the adoption of stormwater assessments in June. The County then collects the established stormwater assessment on the County property tax rolls.

In May 2012, the Contra Costa Clean Water Program sponsored an initiative to create a propertyrelated fee to fund stormwater activities Countywide. Based on a $22 per parcel fee, an estimated $616,489 would have been generated annually in San Ramon; however, this measure failed.

The City’s Stormwater Program is comprised of two components: the Countywide Program (CCCWP) and the San Ramon Stormwater Program. The Stormwater Program originally focused on storm drain and creek cleaning, street sweeping, public education, and inspection of private development construction sites. The CCCWP fulfills some of the RWQCB requirements on behalf of the members providing a cost savings for each participating municipality. Starting in FY 1996/97, the Program expanded into a Business Inspection Program, as required by the RWQCB. On February 19, 2003, the RWQCB amended the Contra Costa Countywide NPDES Permit to include treatment of stormwater runoff from new development and significant redevelopment projects.

DISCUSSION
Municipal Regional Permit (MRP)
On November 19, 2015, MRP 2.0 was formally adopted. Some of the significant actions mandated by the RWQCB in MRP 2.0 include:
 Monitoring and abatement of PCBs and mercury.
 Increased administration.
 Development of Trash Management Plans.
 Development and implementation of Green Infrastructure projects.

MRP 3.0 was adopted by the RWQCB on May 11, 2022, and became effective July 1, 2022.

New and revised provisions that are expected to impact San Ramon include:
 New updates to the Green Infrastructure requirements, including provisions that a minimum of five (5) acres of impervious surface be treated by San Ramon.  Requires storm drain system maps be updated.
 Requires trash interception on private property or prior to discharge of stormwater into the municipal storm drain system or receiving waters.
 Reduction of the triggering threshold to require C.3 (bioswale) treatment devices to 5,000 square feet for all projects.

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 Added utility trenching to road reconstruction requirements. o One (1) acre threshold of contiguous impervious surfaces o Large utility projects (e.g. one (1) acre is a one (1) mile trench about 8-feet wide) o Permittees are responsible for requiring utility compliance  New monitoring and reporting requirements, including cost reporting.  Firefighting foam discharge reporting.
 Additional trash monitoring requirements.
 Additional pollutant monitoring to be done at the County Program level.

These and other provisions will have varying impacts on the City and the City’s finances. Some items will be administered through the CCCWP in a relatively efficient manner but with impacts to the City’s contribution to the Program. Others may result in increased demands on staff time.

The City has already engaged in an effort to improve mapping of the City’s storm drain infrastructure through a combination of a PTAP grant, Citywide Drainage Infrastructure Projects (CIP 915548), and City GIS staff, which is substantially complete but will require continual updates and maintenance.

As noted above, MRP 3.0 includes stricter provisions for treating stormwater from existing City improvements such as streets. These provisions require that the City treat stormwater runoff when pavement reconstruction is undertaken. Pavement reconstruction is defined as removing the pavement surface to the aggregate base layer. The Permit requires that San Ramon treat a minimum of five (5) acres of impervious surface. The treatment methods are described in the City’s Green Infrastructure Plan (GI Plan). The cost for these improvements is difficult to estimate, and staff hopes to maximize compliance with Green Infrastructure requirements in conjunction with redevelopment. This, in conjunction with other concepts that have been evaluated by staff, will likely result in some increased costs to the City during this permit cycle, as potential pavement reconstruction will increase costs.

There are no new funding mechanisms from the state or federal governments to provide for implementation of the GI Plan.

Equivalent Runoff Unit Methodology
The Stormwater Program is funded through assessments based on ERUs (Attachment A). The Chief Engineer of the Contra Costa County Flood Control and Water Conservation District is the Engineer of Work for the Stormwater Assessments. The methodology for assessments is based on impervious surface area, which in turn is related to parcel size and land use designation.

Impervious surfaces such as rooftops, patios, walkways, sidewalks, driveways, and parking areas are designed to channel stormwater to run off into the storm drain system. Stormwater washes pollutants that have accumulated on impervious surfaces into the system.

The ERU assessment is used to fund a diverse range of stormwater management and maintenance activities. These include:
 storm drain and catch basin maintenance and cleaning;  maintenance of flood control channels;

5.6 Packet Pg. 396
 maintenance of the stormwater quality ponds in the Dougherty Valley;  other trash load reduction efforts;
 participation in the Contra Costa Clean Water Program (CCCWP); and  compliance with various other requirements for monitoring and reporting that are contained in the City’s Municipal Regional Permit (MRP) issued by the Regional Water Quality Control Board (RWQCB), some of which are conducted jointly with other members of CCCWP.

Due to the increasing costs in providing these services, increasing requirements imposed on the City by the RWQCB through the MRP, and the failure of the 2012 Proposition 218-compliant vote to increase the ERU, the Stormwater Program Reserve Fund has been steadily decreasing.

In addition, CCCWP will experience increased costs in implementing collective provisions of MRP 3.0. This is expected to result in the Program’s financial reserves being completely exhausted by the end of the current permit cycle.

The City Council reaffirmed the maximum ERU rate of $35 on March 28, 2023 for FY 2023/24, Resolution No. 2023-033.

Funding Options
The maximum ERU rate has been in place for approximately 30 years. Two options for generating additional revenue to cover Stormwater Program costs are: 1) legislative action allowing local municipalities to treat stormwater programs as a utility similar to water, sewer, and waste management; or 2) a ballot initiative through the Proposition 218 process.

Another option is to support legislation to provide more options for municipalities to fund stormwater. On October 6, 2017, then Governor Brown signed SB-231 (Hertzberg) amending Section 53750 of the Government Code to define stormwater collection systems as a sewer under Proposition 218 subject to certain provisions. Key to the success of this approach was the need to pass judicial review to determine that the process was consistent with Proposition 218 requirements. It was contemplated at the time that a local jurisdiction would attempt to implement a fee under this provision and seek judicial review to confirm their ability to implement it. To date, neither the City nor CCCWP staff is aware that they or any other agency has successfully implemented such a fee.

As mentioned above, in May 2012, the Contra Costa Clean Water Program sponsored an initiative to create a property-related fee to fund stormwater activities Countywide. Based on a $22 per parcel fee, an estimated $616,489 would have been generated annually in San Ramon; however, this measure failed. The City may consider a property-related fee at a local level to address the shortfall in funding for the Stormwater Program, drainage maintenance, and flood control or any combination thereof. Staff currently anticipates that CCCWP will encourage another Countywide effort prior to the expiration of the current permit cycle due to the increasing costs on all members and the elimination of CCCWP’s financial reserves.

Lastly, staff is considering the value in independently taking an increased SUA to a ballot vote for all San Ramon property owners. As was the case in 2012, increased assessments across the

5.6 Packet Pg. 397
County may not gain property owner approval given the economic diversity of Contra Costa County. However, San Ramon moving alone toward such an adjustment may have an increased chance of passing given the stormwater quality standards of the current City Council. The timing of such a balloting process may be dependent on the health of the overall City budget in the next couple of years, and other potential revenue increasing measures.

FISCAL ANALYSIS
The proposed FY 2023/24 Stormwater Program Budget for the City of San Ramon is shown in (Attachment B).

San Ramon is estimating approximately 35,500 ERUs for FY 2023/24 compared to 35,386 for FY 2022/23. At the maximum rate of $35/ERU, the estimated revenue generated in FY 2023/24 will be $1,242,500. This is the 20th year that the City has assessed the maximum rate.

Budget Projection
The current projection indicates that the Fund will remain solvent through FY 2023/24, but is anticipated to be negative in FY 2024/25, assuming that the Program does not pay its normal share of overhead costs (Attachment C). Additionally, any revenue from ERU assessments from increased housing development may push this solvency out further.

NEXT STEPS

1. The Stormwater Program Budget will be incorporated into the FY 2023/24 Budget as part of the annual budget adoption process.

2. The Contra Costa County Board of Supervisors will conduct the Countywide Public Hearing for the adoption of the stormwater assessments in June 2023.

ATTACHMENTS
Attachment A: Equivalent Runoff Unit Methodology
Attachment B: Draft FY 2023/24 Stormwater Program Budget Attachment C: Stormwater Program Five-Year Projection

ATTACHMENT
A: NPDES ERU METHOD
B: NPDES FY 23-24 Budget
C: Stormwater Program Five-Year Projection

5.6 Packet Pg. 398

EQUIVALENT RUNOFF UNIT (ERU)
This is defined as a single-family residential use on a parcel that ranges from 5,000 to 20,000 square feet. One residential parcel of such size would be assigned one ERU. Using this methodology, the following ERU values were established (the land use types listed are only those applicable to San Ramon):

Classification Land Use ERU
Group A Residential (5,000 s.f. to 20,000 s.f.) 1.0 ERU/unit Group B Residential (less than 5,000 s.f. and all multi-family residential parcels)

0.7 ERU/unit
Group C Residential (greater than 20,000 s.f.) 1.7 ERU/unit Group D Golf courses and cemeteries 0.2 ERU/acre
Group G Community centers, churches, schools, and cultural facilities
7 ERU/acre
Group H Office buildings 9 ERU/acre
Group I Hotels, motels, and mobile home parks 10 ERU/acre Group J Industrial, commercial, and entertainment parcels (including corporation yards, theatres, shopping centers, restaurants, service stations)
12 ERU/acre
Group L Vacant land, agricultural land, government-owned properties used for public purposes
exempt

5.6.a
Packet Pg. 399 Attachment: A: NPDES ERU METHOD (3951 : NPDES FY 23-24 Budget) Current Proposed
REVENUE FY 22/23 FY 23/24
Total ERU's 35,386 35,500
ERU Rate $35 $35
Total Assessment Revenue $1,238,510 $1,242,500
Assessors Fee -$25,000 -$25,000
Beginning Reserve Fund $137,276 $108,831
Interest and Fees $0 $0
Total Available Funds $1,350,786 $1,326,331

EXPENDITURES
County and State
County Group Costs $254,383 $253,658
Group Inspection and San Ramon Inspection $38,355 $39,506 State Permit Fee $35,000 $35,000
$327,738 $328,164
Engineering
Program Implementation and MRP Compliance $277,567 $289,947 Storm Drain Repair / Maintenance (CIP 5548) $0 $0
Public Education $500 $500
$278,067 $290,447
Public Services
Administration
Creek Maintenance $323,934 $308,556
Storm Drain Maintenance $140,025 $162,381
Street Sweeping $0 $0
DV Water Quality Control Pond Maintenance $172,191 $199,761 $636,150 $670,698
Administrative Overhead $0 $0
TOTAL EXPENDITURES $1,241,955 $1,289,309
ENDING FUND BALANCE $108,831 $37,021

STORMWATER PROGRAM BUDGET
FY 2023/24 Budget

5.6.b
Packet Pg. 400 Attachment: B: NPDES FY 23-24 Budget (3951 : NPDES FY 23-24 Budget) Current Proposed Projected Projected Projected Projected REVENUE FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Total ERU's 35,386 35,500 35,700 35,900 36,100 36,300
ERU Rate $35 $35 $35 $35 $35 $35Total Assessment Revenue $1,238,510 $1,242,500 $1,249,500 $1,256,500 $1,263,500 $1,270,500Assessors Fee -$25,000 -$25,000 -$25,000 -$25,000 -$25,000 -$25,000Beginning Reserve Fund $137,276 $108,831 $37,022 $0 $0 $0 Total Available Fund
s $1,350,786 $1,326,331 $1,261,522 $1,231,500 $1,238,500 $1,245,500

EXPENDITURE
S
County and State
County Group Costs $254,383 $253,658 $261,268 $269,106 $277,179 $285,494 Group Inspection and San Ramon Inspection $38,355 $39,506 $40,691 $41,912 $43,169 $44,464State Permit Fee $35,000 $35,000 $35,000 $35,000 $35,001 $35,001 $327,738 $328,164 $336,959 $346,017 $355,349 $364,959
Engineering
Program Implementation and MRP Compliance $277,567 $289,947 $298,645 $307,605 $316,833 $326,338 Storm Drain Repair / Maintenance (CIP 5548) $0 $0 $0 $0 $0 $0Public Education $500 $500 $500 $500 $500 $500 $278,067 $290,447 $299,145 $308,105 $317,333 $326,838
Public Services
AdministrationCreek Maintenance $323,934 $308,556 $317,813 $327,347 $337,167 $347,282 Storm Drain Maintenance $140,025 $162,381 $167,252 $172,270 $177,438 $182,761 DV Water Quality Control Pond Maintenance $172,191 $199,761 $205,754 $211,926 $218,284 $224,833 $636,150 $670,698 $690,819 $711,544 $732,890 $754,877
Administrative Overhead $0 $0 $0 $0 $0 $0
General Fund Contribution $0 $0 -$65,401 -$134,166 -$167,072 -$201,174

TOTAL EXPENDITURE
S $1,241,955 $1,289,309 $1,326,923 $1,365,666 $1,405,572 $1,446,674

ENDING FUND BALANC
E $108,831 $37,022 $0 $0 $0 $0

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Packet Pg. 401
Attachment: C: Stormwater Program Five-Year Projection (3951 : NPDES FY 23-24 Budget)

FINANCE COMMITTEE STAFF REPORT
DATE: April 24, 2023
TO: Finance Committee/City Manager
FROM: Kelly Sessions, Administrative Services Director
By: Miaoxia Joe, Administraive Analyst
SUBJECT: City of San Ramon Quarterly Revenue and Expenditure Reports FY22/23 Q3 Ending March 31, 2023

ATTACHMENT
A: Q3 FY22-23 Rev
B: Q3 FY22-23 Exp

5.7 Packet Pg. 402

DESCRIPTION
FY22/23
BUDGET
FY22/23
Q3 ACTUALS
% OF
BUDGET
FY22/23

YEAR-END

ESTIMATE

VARIANCE TO
BUDGET ($)

VARIANCE TO
BUDGET (%)
FY21/212
Q3 ACTUALS

VARIANCE TO
PRIOR YEAR QUARTER($)

VARIANCE TO

PRIOR YEAR
QUARTER (%)
Property Tax 24,376,859 $ $ 14,198,505 58% 24,376,859 $ - $ 0% 13,391,725 $ 806,780 $ 6% Sales and Use Tax 11,298,342 8,696,661 77% 13,290,794 $ 1,992,452 18% 6,788,475 1,908,186 $ 28%Property Transfer Tax 1,054,696 480,105 46% 1,054,696 $ - 0% 810,822 (330,717) $ -41%Transient Occupancy Taxes (TOT) 2,317,261 1,344,894 58% 2,317,261 $ - 0% 1,007,571 337,323 $ 33%Franchise Fees 5,737,096 2,797,903 49% 5,737,096 $ - 0% 2,788,719 9,184 0%Licenses and Permits 2,748,250 2,742,092 100% 3,598,250 $ 850,000 31% 1,482,983 1,259,109 85% Charges for Services 6,251,004 5,411,714 87% 6,021,812 $ (229,192) -4% 3,540,184 1,871,530 53%Fines and Forfeitures 289,000 107,352 37% 289,000 $ - 0% 82,935 24,417 29%Intergovernmental 498,484 528,329 106% 614,012 $ 115,528 23% 448,787 79,542 18% Investment Income 105,000 95,846 91% 105,000 $ - 0% 68,808 27,038 39% Miscellaneous Revenue 3,176,466 2,149,577 68% 3,151,700 $ (24,766) -1% 1,745,560 404,017 23% Total Revenues Excluding Transfers 57,852,458 $ 38,552,979 $ 67% 60,556,480 $ 2,704,022 $ 5% 32,156,569 $ 6,396,410 $ 20% Major Variance AnalysisProperty Tax - The $807K increase reflects higher assessed valuation.Sales and Use Tax - The $1.9 M reflects increase in business to business sales.Property Transfer Tax- The $331K reflects a decrease in home sales.Transient Occupancy Tax (TOT) - The $337K increase reflects gradual return of travels and hotel occupancyLicenses and Permits - The $1.3M increase reflects more business licenses issued and more applications processedfor building, electrical, engineering, heating, and plumbing permits. Charges for Services - The $1.9M reflects increase in Building/Planning plan checking services, Engineering plan checking and inspection services, and fees from the Parks and Community Services, such as aquatic, theather, teen programs, and sports.Fines & Forfeitures - The $24K reflects increase in vehicle code fines.Intergovernmental - The $80K reflects receipt of grant reimbursement from the County for HSGP2 Project.Investment Income - The $27K reflects higher interest rates.Miscellaneous - The $404K reflects increase in facility, field, and gym rentals.

CITY OF SAN RAMON

GENERAL FUND REVENUES
FY22/23 Q3 Ending March 31, 2023
1 of 3

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Packet Pg. 403
Attachment: A: Q3 FY22-23 Rev (3977 : Quarterly Reports) FUND
NO. FUND DESCRIPTIONS
FY22/23
BUDGET
FY22/23
Q3 ACTUALS
% OF
BUDGET
FY22/23

YEAR-END

ESTIMATE

VARIANCE TO
BUDGET ($)

VARIANCE TO
BUDGET (%)
FY21/22
Q3 ACTUALS

VARIANCE TO

PRIOR YEAR
QUARTER ($)

VARIANCE TO

PRIOR YEAR
QUARTER (%)
101 General Fund 57, $ 852,458 $ 38,552,979 67% 60,556,480 $ 2,704,022 $ 0% 32,156,569 $ 6,396,410 $ 20% 201-207
217-218 Mitigation Funds 3,662,291 $ 2,767,695 76% 3,150,318 $ $ (511,973) -14% 831,909 $ $ 1,935,786 233% 208 Gas Tax 4,351,860 2,538,129 58% 4,351,860 $ - 0% 2,249,341 288,788 13% 209 Park Development 2,296,662 934,157 41% 2,296,662 $ - 0% 1,685 932,473 55349% 211 Crow Canyon Project - - $ - - 100% 31 (31) -100%
212 SCCJEPA 2,718,509 1,538,966 57% 2,718,509 $ - 0% 314,922 1,224,044 389%213 Street Maintenance & Improvement 1,109,099 163,950 15% $ 163,950 (945,149) -85% 407,428 (243,478) -60% 214 Traffic Improvement 878,135 438,268 50% $ 878,135 - 0% 93,677 344,592 368% 215 Tri-Valley Transportation Fund 355,837 97,473 27% $ 355,837 - 0% 345,721 (248,248) -72%216 Pub Educ & Gov (PEG) Fund 195,000 102,431 53% $ 195,000 - 0% 104,828 (2,397) -2% 251 CFD 2014-1 52,379 44,192 84% $ 52,379 - 0% 35,872 8,320 23% 252 CFD 2014-1 (The Preserves) 330,874 201,321 61% $ 330,874 - 0% 166,910 34,411 21%301 Citywide Landscaping 1,792,480 995,868 56% 1,794,681 $ 2,201 0% 1,020,628 (24,759) -2%302 Citywide Lighting 799,175 317,092 40% $ 813,508 14,333 2% 437,956 (120,865) -28%303-319 Landscaping & Lighting Special Districts 1,130,320 632,789 56% 1,568,168 $ 437,848 39% 631,731 1,059 0%330 The Preserve Faria 114,522 53,372 47% $ 114,522 - 100% 58,302 (4,930) -8%341 Canyon Park 10,990 1,271 12% $ 10,990 - 0% 13,916 (12,644) -91%342 Village Center Common Area 6,006 441 7% $ 21,890 15,884 264% 468 (27) -6%343 Dougherty Valley 20,334,280 10,195,094 50% 20,358,282 $ 24,002 0% 9,577,708 617,386 6%344 Solid Waste 1,412,215 919,647 65% 1,332,215 $ (80,000) -6% 862,858 56,789 7% 345 Non Point Drainage 1,222,015 569,821 47% 1,222,015 $ - 0% 716,196 (146,375) -20%346 Street Smarts Program 207,750 105,801 51% $ 242,750 35,000 17% 134,261 (28,460) -21% 347 TDM Programs 646,379 126,674 20% $ 646,379 - 0% 119,788 6,886 6%348 Local Law Enforcement Block Grant - 33 $ 33 33 100% 40 (6) -16%349 Police Services Donations - 803 803 803 100% 574 229 40%

CITY OF SAN RAMON

REVENUE BY FUND
FY22/23 Q3 Ending March 31, 2023
2 of 3

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Packet Pg. 404
Attachment: A: Q3 FY22-23 Rev (3977 : Quarterly Reports) FUND
NO. FUND DESCRIPTIONS
FY22/23
BUDGET
FY22/23
Q3 ACTUALS
% OF
BUDGET
FY22/23

YEAR-END

ESTIMATE

VARIANCE TO
BUDGET ($)

VARIANCE TO
BUDGET (%)
FY21/22
Q3 ACTUALS

VARIANCE TO

PRIOR YEAR
QUARTER ($)

VARIANCE TO

PRIOR YEAR
QUARTER (%)

CITY OF SAN RAMON

REVENUE BY FUND
FY22/23 Q3 Ending March 31, 2023
350 Asset Forfeiture - 1,501 $ 1,501 1,501 100% 8,469 (6,967) -82%351 Measure J - Traffix Program 139,759 134,391 96% $ 139,759 - 0% 102,993 31,398 30%352 Abandoned Vehicle Abatement Fund - 19,385 $ 19,385 19,385 - 19,385 361 GHAD - DV 2,343,989 1,299,131 55% $ 2,343,989 - 0% 1,302,446 (3,315) 0% 362 GHAD - NWSR 459,506 285,313 62% $ 459,506 - 0% 217,485 67,828 31% 371 San Ramon Housing 2,393,320 1,166,515 49% 2,393,320 $ - 100% 80,313 1,086,202 1352% 401 Capital Improvement Project Fund 4,639,313 3,402,239 73% 4,639,313 $ - 0% 645,584 2,756,655 427%Total Revenues Excluding Transfers $ 111,455,123 $ 67,606,744 61% 113,173,013 $ $ 1,717,890 1.54% 52,640,607 $ $ 14,966,137 28%Major Variance Analysis Mitigation Funds - The $1.9M reflects an increase in development fees received in current year.

Gas Tax - The $289K reflects an increase in gas consumption and higher gas prices.

Park Development - The $932K reflects an increase in developer impact fees.

SCCJEPA - This revenue is based on developer fees received from Contra Costa County and the Town of Danville.

The City of San Ramon receives a percentage per the Joint Exercise Powers Agreement. The revenue varies from year to year.

Street Maintenance & Improvement - The $243K decrease reflects the timing difference of payments received compared to prior year and no Measure J revenue is received as it is used to pay off a loan.

Traffic Improvement - The $345K reflects an increase in development activities compared to prior year. Tri-Valley Transporation - The $248K reflects a decrease in development activities compared to prior year.CFD 2014-1 (The Preserves) - The $34K reflects an increase in assessment revenue received from the County.Citywide Lighting - The $121K reflects an increase in assessment revenue received from the County.

Canyon Park - $13K decrease reflects a timing difference for payments received from the County.Dougherty Valley - The $617K reflects increase in assessment revenue received from Contra Costa County for DV-CSA.

Solid Waste - The $57K reflects higher collections from the AB939 fees, street sweeping fees, and household hazardous waste fees. Non Point Drainage - The $146K decrease reflects a timing difference for the payment received from the County.San Ramon Housing - The $1.1M reflects an increase in developer impact fees and proceeds from sales of property.

CIP - Different grants are received for CIP each fiscal year and revenue amounts will vary. 3 of 3

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Packet Pg. 405
Attachment: A: Q3 FY22-23 Rev (3977 : Quarterly Reports)

POSITIONS

AUTHORIZED

POSITIONS
FUNDED

POSITIONS
FILLED
FY2022-23
BUDGET
FY2022-23
Q3

ACTUALS
% OF
BUDGET
FY2022-23

YEAR-END
ESTIMATE*

VARIANCE TO
BUDGET
($)

VARIANCE
TO
BUDGET
(%)
FY2021-22
Q3 ACTUALS

VARIANCE
TO

PRIOR YEAR
QUARTER ( $)

VARIANCE
TO

PRIOR YEAR
QUARTER (%)

GENERAL GOVERNMENT
City Council 355,981 225,453 63% 300,604.29 55,377 16% 251,889 (26,435) -10% City Manager 4.00 4.00 3.00 1,362,770 907,039 67% 1,209,385.36 153,385 11% 727,617 179,422 25% City Attorney 4.00 4.00 4.00 1,170,564 760,173 65% 1,013,564.48 157,000 13% 554,244 205,929 37% City Clerk 3.00 3.00 3.00 609,791 411,247 67% 548,329.44 61,462 10% 365,387 45,860 13% Total General Gov't 11.00 11.00 10.00 3,499,106 2,303,913 66% 3,071,884 427,223 12% 1,899,138 404,775 21%

ADMINISTRATIVE SERVICES
Finance 9.00 9.00 8.00 1,853,543 1,312,647 71% 1,750,195.81 103,347 6% 1,075,986 236,661 22% Human Resources 4.00 4.00 4.00 1,326,943 983,382 74% 1,311,176 15,767 1% 907,254 76,128 8% Information Technology 6.00 6.00 6.00 2,401,238 1,722,541 72% 2,296,721.08 104,517 4% 1,424,426 298,114 21% Total Adm Svcs 19.00 19.00 18.00 5,581,724 4,018,569 72% 5,358,092 223,632 4% 3,407,666 610,903 18%

COMMUNITY DEVELOPMENT
Planning 9.00 8.00 8.00 1,358,942 895,463 66% 1,193,950.03 164,992 12% 939,225 (43,763) -5% Building 13.00 13.00 13.00 4,184,095 2,310,266 55% 3,080,355 1,103,740 26% 1,719,972 590,294 34% Total Comm Development 22.00 21.00 21.00 5,543,037 3,205,729 58% 4,274,305 1,268,732 23% 2,659,197 546,532 21% HOUSING 146,477 106,853 73% 142,470 4,007 3% 93,052 13,800 15% POLICE
Administration 2,984,771 2,013,651 67% 2,684,868 299,903 10% 1,893,887 119,764 6% Dispatch 2,052,122 1,110,804 54% 1,481,072 571,050 28% 250 1,110,554 0% Records Management 1,025,885 698,573 68% 931,431 94,454 9% 672,411 26,162 100% Crime Prevention & Comm Relations 846,359 689,407 81% 919,209 (72,850) -9% 652,123 37,284 6% Professional Standards/Training 1,119,707 919,403 82% 1,225,871 (106,164) -9% 866,973 52,430 100% Evidence 306,065 216,264 71% 288,352 17,713 6% 128,075 88,189 100% Investigations 2,244,136 1,770,514 79% 2,360,685 (116,549) -5% 1,682,861 87,653 5% Patrol 10,397,742 7,696,834 74% 10,262,445 135,297 1% 6,810,914 885,920 13% Traffic Safety 1,609,456 1,190,424 74% 1,587,232 22,224 1% 931,775 258,650 28% School Resources 632,574 385,250 61% 513,667 118,907 19% 464,116 (78,866) -17% Emergency Preparedness 229,297 200,228 87% 266,970 (37,673) -16% 93,107 107,121 115% Fleet 514,815 330,288 64% 440,383 74,432 14% 324,605 5,682 2% Total Police 89.00 89.00 83.00 23,962,929 17,221,640 72% 22,962,187 1,000,742 4% 14,521,097 2,700,543 19%

CITY OF SAN RAMON

OPERATING EXPENDITURE BUDGET SUMMARY
FY2022-23 Q3 Ending March 31, 2023
1 of 3

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Attachment: B: Q3 FY22-23 Exp (3977 : Quarterly Reports)

POSITIONS

AUTHORIZED

POSITIONS
FUNDED

POSITIONS
FILLED
FY2022-23
BUDGET
FY2022-23
Q3

ACTUALS
% OF
BUDGET
FY2022-23

YEAR-END
ESTIMATE*

VARIANCE TO
BUDGET
($)

VARIANCE
TO
BUDGET
(%)
FY2021-22
Q3 ACTUALS

VARIANCE
TO

PRIOR YEAR
QUARTER ( $)

VARIANCE
TO

PRIOR YEAR
QUARTER (%)

CITY OF SAN RAMON

OPERATING EXPENDITURE BUDGET SUMMARY
FY2022-23 Q3 Ending March 31, 2023
PUBLIC WORKSTransportation Services DivisionTotal Transportation 4.00 4.00 4.00 1,546,434 795,727 51% 1,060,970 485,464 31% 1,015,832 (220,105) -22% Engineering Services Division
Total Engineering 21.00 21.00 21.00 5,671,833 3,070,064 54% 4,093,419 1,578,414 28% 3,156,061 (85,996) -3% Public Services Division
Administration 1,910,375 1,349,608 71% 1,799,477 110,898 6% 1,129,009 220,599 20% Solid Waste 804,595 443,999 55% 591,999 212,596 26% 1,066,379 (622,380) -58% Aquatic Maintenance 2,187,946 1,202,613 55% 1,603,483 584,463 27% 1,172,609 30,004 3% Facilities Maintenance 3,911,442 2,534,216 65% 3,378,955 532,487 14% 2,143,960 390,256 18% Landscaping Maintenance 8,194,766 4,774,228 58% 6,365,637 1,829,129 22% 4,904,309 (130,082) -3% Parks Maintenance 8,471,952 5,341,777 63% 7,122,369 1,349,583 16% 5,149,328 192,449 4% SR Service Center 1,122,702 789,477 70% 1,052,637 70,065 6% 699,041 90,437 13% Roadway Maintenance 3,287,499 2,267,410 69% 3,023,214 264,285 8% 1,866,322 401,088 21% Flood Control 707,775 391,085 55% 521,446 186,329 26% 438,765 (47,681) -11% Total Public Services 82.75 82.75 79.75 30,599,052 19,094,413 62% 25,459,217 5,139,835 17% 18,569,722 524,691 3% Total Public Works 107.75 107.75 104.75 37,817,319 22,960,204 61% 30,613,605 7,203,714 19% 22,741,614 218,590 1%

PARKS & COMMUNITY SERVICES
Administration 1,761,285 1,123,884 64% 1,498,512.55 262,772 15% 828,979 294,906 36% Aquatics 1,131,784 762,437 67% 1,016,583 115,201 10% 618,236 144,201 23%Facilities 1,416,340 946,919 67% 1,262,559 153,781 11% 765,579 181,340 24%The Arts 1,220,421 812,496 67% 1,083,328 137,093 11% 734,963 77,533 11%Special Programs & Events 900,528 482,808 54% 643,744 256,784 29% 415,998 66,809 16%Youth/Teen Services 825,714 557,365 68% 743,153 82,561 10% 473,681 83,684 18%Adult & Senior Enrichment 456,948 322,837 71% 430,449 26,499 6% 276,493 46,344 17%Adult & Youth Sports 747,630 527,738 71% 703,650 43,980 6% 461,260 66,478 14% Total Parks & Comm Svcs 34.00 29.00 28.00 8,460,650 5,536,484 65% 7,381,979 1,078,671 13% 4,575,190 961,294 21% Total All Departments 282.75 276.75 264.75 85,011,242 55,353,392 65% 73,804,522 11,206,720 13% 49,896,954 5,456,437 11% *Year-End Estimate is annualized based on Q3 Actuals. Q3 Actuals may include seasonal staffing costs or prepaid expenditures for all quarters.Expenditures are under budget authorization. 1 of 3

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Attachment: B: Q3 FY22-23 Exp (3977 : Quarterly Reports)

POSITIONS

AUTHORIZED

POSITIONS
FUNDED

POSITIONS
FILLED
FY2022-23
BUDGET
FY2022-23
Q3

ACTUALS
% OF
BUDGET
FY2022-23

YEAR-END
ESTIMATE*

VARIANCE TO
BUDGET
($)

VARIANCE
TO
BUDGET
(%)
FY2021-22
Q3 ACTUALS

VARIANCE
TO

PRIOR YEAR
QUARTER ( $)

VARIANCE
TO

PRIOR YEAR
QUARTER (%)

CITY OF SAN RAMON

OPERATING EXPENDITURE BUDGET SUMMARY
FY2022-23 Q3 Ending March 31, 2023
6 Unfunded Positions: 12 Vacant Positions:
1 City Manager
1 Assistant Planner (Community Development) 1 Accounting Specialist (Admin Svcs) 1 Program Manager (Parks & Community Services) 2 Captains (Police Svcs)1 Office Specialist (Parks & Community Services) 1 Sergeant (Police Svcs)2 Office Technicians (Parks & Community Services) 3 Officers (Police Svcs)1 Recreation Coordinator (Parks & Community Services) 1 Maintenance Specialist (Public Works) 1 Program Manager (Public Works)1 Office Specialist (Public Works)1 Recreation Coordinator (Parks & Community Services) 1 of 3

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Attachment: B: Q3 FY22-23 Exp (3977 : Quarterly Reports)

FINANCE COMMITTEE STAFF REPORT
DATE: April 24, 2023
TO: Finance Committee/City Manager
FROM: Kelly Sessions, Administrative Services Director
By: Candace Daniels, Finance Division Manager
SUBJECT: PARS Pension Stabilization Trust Statement for the Period Ending March 31, 2023

RECOMMENDED ACTION
Staff recommends that the Finance Committee review and accept the PARS Pension Stabilization Trust Statement for the period ending March 31, 2023.

BACKGROUND/DISCUSSION
Participation in the PARS Pension Stabilization Trust (PARS Trust) was approved by City Council on November 28, 2017 by Resolution No. 2017-128. The purpose of the PARS Trust was to pre-fund pension obligations to address unfunded liabilities and large variances in annual pension contributions. Before the PARS Trust was established, the City’s only option for reducing the unfunded pension liability was to commit additional funds to CalPERS.

Unfortunately, these additional funds would be subject to the same market volatility risk as the CalPERS investment rate of return. Pre-funding the pension obligations through the PARS Trust verses CalPERS offered the following benefits:
 Provided local control and more flexibility in investment allocations compared to maintaining funds in a City-invested reserve or giving money to CalPERS to pay down unfunded liability
 Offered potential for higher investment returns
 Acted as a reserve fund to help the City pay for increasing CalPERS annual contribution requirements and helped mitigate General Fund budget spiking At the start of January 2023, the PARS Trust had a balance of $2,446,653. During this quarter, there were investment gains of $77,305, expenses of 3,006, and a withdrawal of $909,199, to fund pension obligations from January through June as approved in the FY 2022/23 adopted budget, which left an ending balance of $1,613,754 at March 31, 2023.

FISCAL ANALYSIS
This item is for informational purposes only--no fiscal impact.

STEPS FOLLOWING APPROVAL

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None

ATTACHMENT
A: PARS Pension Stabilization Trust for the Period Ending March 31, 2023

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CITY OF SAN RAMON
PARS Post-Employment Benefits Trust 3/1/2023 to 3/31/2023 Steven Spedowfski
Interim City Manager
City of San Ramon
7000 Bollinger Canyon Rd.

San Ramon, CA 94583
Account Summary
Source 3/1/2023 Contributions Earnings Expenses Distributions Transfers 3/31/2023 PENSION 1002 $1,588,988.87 $0.00 $25,548.69 $784.02 $0.00 $0.00 $1,613,753.54 Totals $1,588,988.87 $0.00 $25,548.69 $784.02 $0.00 $0.00 $1,613,753.54 Investment Selection
Source

PENSION
Investment Objective
Source

PENSION
Investment Return
Source 1-Month 3-Months 1-Year 3-Years 5-Years 10-Years PENSION 1.61% 4.23% -6.38% 6.54% 3.32% - 3/14/2018
Information as provided by US Bank, Trustee for PARS; Not FDIC Insured; No Bank Guarantee; May Lose Value Headquarters - 4350 Von Karman Ave., Suite 100, Newport Beach, CA 92660 800.540.6369 Fax 949.250.1250 www.pars.org Balance as of
The dual goals of the Moderate Strategy are growth of principal and income. It is expected that dividend and interest income will comprise a significant portion of total return, although growth through capital appreciation is equally important. The portfolio will be allocated between equity and fixed income investments.

Plan's Inception Date
Account balances are inclusive of Trust Administration, Trustee and Investment Management fees Annualized Return
Investment Return: Annualized rate of return is the return on an investment over a period other than one year multiplied or divided to give a comparable one-year return.

Past performance does not guarantee future results. Performance returns may not reflect the deduction of applicable fees, which could reduce returns. Information is deemed reliable but may be subject to change.

Account Report for the Period
Balance as of
Moderate HighMark PLUS

5.8.a
Packet Pg. 411 Attachment: A: PARS Pension Stabilization Trust for the Period Ending March 31, 2023 (3975 : PARS Stmt)

FINANCE COMMITTEE STAFF REPORT
DATE: April 24, 2023
TO: Finance Committee/City Manager
FROM: Kelly Sessions, Administrative Services Director
By: Kelly Sessions, Administrative Services Director
SUBJECT: Approve Selection of Maze & Associates, Inc. for Professional Audit Services, for Fiscal Years 2022-23 through 2025-26 with an Option to Extend for Two Additional Years and Forward to City Council for Approval by Resolution

RECOMMENDED ACTION
Recommend selection of Maze & Associates to City Council for approval by resolution for professional audit services, including preparation of the Annual Comprehensive Financial Report (ACFR) and the Annual State Controller’s Office Report for Fiscal Years 2022-23 through 2025- 26 (four years) with an option to extend for two additional one-year periods in an amount not to exceed $450,145.

BACKGROUND/DISCUSSION
State Law and prudent financial management require that the City retain the services of an independent certified public accounting firm to conduct an annual audit of the City. The purpose of an independent audit is to provide assurance to the City Council, the public and state regulatory agencies that the City financial statements fairly represent the financial condition of the City.

The City last conducted a Request for Proposal (RFP) in November 2019. At that time, Eide Bailly, LLP was selected as the audit firm and was granted a four-year contract with an opportunity to extend for two additional years at the City’s option. The City is currently in Year 3 of the contract, which expires on March 31, 2024. The contract allows the City to “terminate this Agreement immediately for cause or without cause upon giving thirty (30) calendar days written notice to Contractor.” The City intends to execute this option to terminate the agreement because of the firm’s failure to produce a timely 2021-22 ACFR. This action will require the City to arrange a contract with a new auditor.

Because of the shortened time frame, staff conducted an abbreviated RFP by contacting the five highest scoring firms from the 2019 RFP and inviting them to submit bids. The RFP was issued on March 1, 2023 with a due date of March 31, 2023. Three of the five firms responded with a

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proposal, each of which was considered responsive to the RFP. The firms that responded to the RFP were all Certified Public Accountants and met the minimum qualifications to audit the City.

The Administrative Services Director, the Finance Division Manager and the Finance Program Manager evaluated and scored the proposals in order to identify the firm that best met the needs of the City. Each firm was scored using a variety of factors, including:
 The firm’s past experience and performance on comparable government engagements.  Quality of the firm's professional personnel to be assigned to the engagement and management personnel available for technical consultation.  Thoroughness of the firm’s approach to conducting the audit and demonstration of their understanding of audit objectives and scope.

Evaluators also reviewed continuity of staff, pricing, and the number of hours proposed to be dedicated to the audit.

The evaluation team scored Maze & Associates and Badawi & Associates virtually identical with

9.5 and 9.4 out of 10.0 respectively, with Van Lant & Frankhanel ranking third at 8.7. Although Badawi offered the lowest not to exceed price, the group selected Maze for their superior experience, reputation and size and depth of staff, including more than double the number of audit partners. Maze also has the most experience working with larger Bay Area agencies and as the City’s auditors prior to Eide Bailly, staff feels that they would bring the most working experience and knowledge to the City and would be the easiest to get up to speed in short order, which is important in this instance.

Staff, therefore, recommends selection of Maze & Associates as best qualified to provide the necessary audit services, including preparation of the Annual Comprehensive Financial Report and the annual State Controller’s Report among others.

FISCAL ANALYSIS
Maze & Associates has proposed to perform audit services for the following fixed terms:

Year Fiscal Year Amount
1 FY 2022-23 $ 66,100
2 FY 2023-24 $ 69,445
3 FY 2024-25 $ 72,900
4 FY 2025-26 $ 76,600
5 FY 2026-27 $ 80,500
6 FY 2027-28 $ 84,600
Total Not to Exceed $450,145
The not to exceed rates shown above increase each year by approximately 5%, but Maze will only increase the actual rates based on the annual San Francisco/Bay Area CPI, and caps rate increases at 5%.

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Total Year 1 cost of the contract is a not to exceed amount of $66,100. Funding for this contract has been included in the FY 2023-24 proposed budget.

STEPS FOLLOWING APPROVAL
Staff will present this selection to the full City Council on May 9, 2023 for their approval by resolution. If approved, staff will then prepare an agreement and forward to Maze & Associates for execution with the expectation that the process to audit fiscal year 2022-23 will begin in June 2023.

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