San Ramon City Council
April 25, 2023

Transmittal
I, the undersigned, respectfully submit the enclosed Engineer’s Report, and, to the best of my knowledge, information and belief, the Engineer’s Report, Assessments, and the Assessment Diagram herein have been prepared and computed in accordance with the order of the City Council of the City of San Ramon and the Assessment Law.

Robin Bartlett
District Engineer
R.C.E. 52065 (Expires 12/31/24)
Certification of Filing
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment and Assessment Diagram thereto attached was filed with me on the day of 2023.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment and Assessment Diagram thereto attached was approved and confirmed by the City Council of the City of San Ramon, California, on the day of 2023.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California

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TABLE OF CONTENTS
Transmittal .........................................................................................................................2 Certification of Filing...........................................................................................................2 INTRODUCTION 4
IMPROVEMENTS 4
Location of District and Improvements................................................................................4 Landscaping Program ........................................................................................................4 Overhead ...........................................................................................................................4 ESTIMATE OF COSTS 5
Annual Maintenance Cost Estimate....................................................................................5 Annualized Replacement Cost Estimate.............................................................................5 Contingency and Administration Costs ................................Error! Bookmark not defined.

SPECIAL AND GENERAL BENEFIT 7
Introduction ........................................................................................................................7 Identification of Benefit .......................................................................................................7 Separation of General Benefit ............................................................................................9 Quantification of General Benefit........................................................................................9 Apportioning of Special Benefit.........................................................................................11 Future Subdivision............................................................................................................14 METHOD OF ASSESSMENT 15
Balance to be Assessed...................................................................................................15 Maximum Annual Assessment Amount per Benefit Point and Annual Increase to the Maximum Annual Assessment .........................................................................................15 Method of Assessment Spread.........................................................................................16 Total Maximum Assessment per Property Type ...............................................................16 ASSESSMENT ROLL 17
ASSESSMENT DIAGRAM 18

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INTRODUCTION
This Assessment Engineer’s Report that separates and quantifies the special and general benefits and assesses the proportional special benefit to fund a proposed landscaping program containing decorative planting, irrigation, minor hardscaping, a walking path and pedestrian improvements within the proposed The Preserve Landscape and Lighting Assessment District (hereafter referred to as the “District”). Article XIID Section 4 of the Constitution of the State of California (“Proposition 218”) and recent court rulings have made clear the importance of separating and quantifying the special and general benefits and supporting that quantification with evidence and analysis.

IMPROVEMENTS
Location of District and Improvements
The District will provide ongoing funding for a landscaping program containing decorative planting, irrigation, hardscaping, a walking path and pedestrian improvements. The proposed District area was annexed into the City by LAFCO Resolution 08-27 on February 11, 2009. The Faria Preserve is generally located north of Deerwood Drive and Deerwood Road, east of Bollinger Canyon Road and west of Omega Road.

The improvements are located along a section of Purdue Road, a section of Bollinger Canyon Road, a section of Omega Road, and along Faria Preserve Parkway.

The Preserve project plans containing detailed information as to the exact description and location of the improvements are on file with the City. All improvements to be maintained by the District are located in the public right of way and exclude those fences, gates, screen walls and existing retaining walls on Purdue Road and those improvements to be maintained by The Preserve Home Owners Association(s) and those elements to be maintained by the Landscaping and Lighting District 1984-1.

Landscaping Program
The Landscaping Program provides year-round maintenance and management services. Landscape improvements include trees, shrubs and decorative plantings together with an irrigation system containing controllers, valves and booster pumps. Hardscape improvements include decorative paving, retaining walls and a DG walking path. The walking path improvements include sitting benches, trash receptacles and drinking fountains.

Services include routine maintenance of the landscape and hardscape improvements. Landscape services include pruning, trimming, irrigation, fertilization, repair and replacement of the improvements. Hardscape services include repair, painting, cleaning, graffiti removal, replacement of the improvements, regular trash removal and all utilities.

The landscaping will be installed in order to create a common theme and neighborhood identity for parcels within the District.

Overhead
In addition to the costs to maintain and service the District improvements mentioned above, the City will incur costs for staff time and expense related to the programs mentioned above, as well as the management of the District. Staff time includes oversight and coordination of both City and contractor provided services, annual tax roll preparation, and addressing property owner questions and concerns. These activities are

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directly related to the District and improvements within the District, and without them, the improvements could not be efficiently completed or properly maintained on an ongoing basis.

ESTIMATE OF COSTS
The estimated costs of maintenance and servicing of the improvements as described in the previous section are summarized below. Each year, as part of the assessment district levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year.

Annual Maintenance Cost Estimate
The table below Estimates the cost of the annual maintenance and servicing of all of the improvements in 2023 dollars based on the inflation adjusted original estimates for the district. These costs reflect the total cost for the District. This table reflects the orginal cost estimates adjusted for inflation That actual costs will be depended on the amount and timing of the turnover of improvements to the District and the type, amount and cost basis of work at the time. This table may be adjusted as actual date becomes available.

These costs reflect initial estimates and plant establishment efforts and as such vary from the intial estimates and are expected to change over time.

Item Cost
Staff $26,756
Contractors $49,012
Utilities $20,700
Materials $1,500
Yard and miscellaneous $4344
Total Cost $102,312

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Annualized Replacement Cost Estimate
The table below estimates the annualized replacement cost in 2023 dollars of the improvements calculated over the service life of each item.

Estimated Annualized Replacement Cost
Cost per
Unit
Life
Years Cost
Landscaping $5.21 20 $36,822.77
Trees $579.00 30 $5,095.24
Irrigation Booster Pumps $75,270.58 30 $2,509.02
Irrigation Controllers $5,211.04 10 $1,563.31
Remote Control Valves $463.20 20 $3,474.03
Wall Replacement $86.85 75 $1,292.34
Decorative Paving $13.90 20 $1,441.72
DG Path $13.90 15 $7,373.27
Bench $926.41 10 $185.28
Trash Cans $1,140.64 10 $228.13
Drinking Fountain $5,211.04 10 $1,042.21
TOTAL ANNUALIZED REPLACEMENT COST $61,027.32
TOTAL ANNUALIZED REPLACEMENT COST WITH 7.5%

CONTINGENCY
$65,604.37
TOTAL ANNUAL MAINTENANCE AND REPLACEMENT COST $167,916.22 Estimated Annual Administration Cost
TOTAL ADMINISTRATION COSTS $8,067.15
TOTAL ANNUAL COSTS $175,983.37
2023-2024 Costs
Anticipated expenditures for Fiscal Year 2023/24 remain difficult to determine, as the extent of improvements, which will be completed by the developer and accepted by the City for maintenance, is unknown. For FY 2022/23 staff assumed that 75% of the improvements would be turned over. However, as of the preparation of this report, no turn overs have occurred, although some acceptances are expected in the near future. As of the beginning of FY 2022/23, the District had a reserve balance of $272,950. The anticipated balance at the end of FY 2022/23 is $292,118. In order to be conservative, it has been assumed that all remaining improvements will be turned over to the City for maintenance during FY 2023/24. It is assumed that all of the units anticipated for the development will be assessable for FY 2023/24. During the current fiscal year reserves are expected to be in excess of those required. For that reason the actual assessment will be reduced from the maximum while continuing to set aside appropriate funds for long term replacement and operational needs.

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SPECIAL AND GENERAL BENEFIT
Introduction
Pursuant to Article XIIID, all parcels that receive a special benefit conferred upon them as a result of the public improvements shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the project. Furthermore, Article XIIID requires that the City separate the general benefit from special benefit, so that only the special benefit may be assessed.

Article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIIID also provides that publicly owned properties within an assessment district must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Examples of parcels which might be exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts, public parks and parkways and open space areas. At this time, there are parcels expected to develop within the District that would be exempt from the assessment, as they are planned public streets, open space, and park areas, which receive no special benefit from the improvements.

Identification of Benefit
The operation and maintenance of the improvements and necessary related administrative expenses the City will incur in obtaining and managing maintenance services will provide benefits to both those properties within the boundary of the District and to the community as a whole. The benefits conferred to property within the boundary of the District from the public improvements are described below. This report does not consider any general enhancement of property value.

AESTHETIC BENEFITS
Aesthetics, or the beautification of property, is a primary component of livability. Livability encompasses several qualities and characteristics that are unique to a specific area. The Victoria Transport Policy Institute (2011) expands on the concept of livability and the various benefits associated with that designation:
“The livability of an area increases property desirability and business activity. Livability is largely affected by conditions in the public realm, places where people naturally interact with each other and their community, including streets, parks, transportation terminals and other public facilities.

Livability also refers to the environmental and social quality of an area as perceived by employees, customers and visitors. This includes local environmental conditions, the quality of social interactions, opportunities for recreation and entertainment, aesthetics, and existence of unique cultural and environmental resources.”
The maintenance and servicing of the improvements increases the aesthetics, appearance and desirability of properties within the proposed boundaries of the District. The overall appeal of the District is enhanced when improvements are in place and kept in a healthy and satisfactory condition.

The maintenance of the improvements will provide and create a cohesive community identity that will serve to improve the livability within and helps define a positive urban character with the visual features of a destination community. This encourages the enjoyment of the neighborhood as well as promotes the maximum use of each area.

Conversely, appeal decreases when improvements are not well maintained, unsafe, or destroyed by the elements or vandalism. Upgraded and maintained amenities will enhance the appearance, desirability and “livability” of the property throughout the District.

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PEDESTRIAN BENEFITS
Walking paths will be maintained and free from trash. These routinely maintained sidewalks will provide a year-round, aesthetically pleasing environment that will encourage pedestrian activity.

Regular maintenance and repair ensures that the improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties adjacent to or in close proximity to the improvements within the proposed District. According to the Victoria Transport Policy Institute (2011), streetscapes have a significant effect on how people view and interact with their community. With streetscapes that are safe and inviting, people are more likely to walk, which can help reduce automobile traffic, improve public health and attract residents to the community.

Maintained walking improvements will enhance the local identity of the District, which will lead to a stronger and healthier community. The walking improvements including benches, water fountains and trash receptacles will establish continuity throughout the district. The walking improvements also provide an additional means to enjoy the landscaping improvements.

A survey conducted by DMB (an Arizona based commercial developer) found that there was a strong demand for communities characterized by pedestrian access, a sense of connection, and a sense of community and diversity (Urban Land Institute, 2006). According to the Urban Land Institute report “Creating Walkable Places: Compact Mixed-Use Solutions”, people want their neighborhoods to provide more opportunities to walk (Urban Land Institute, 2006). A survey sponsored by the Surface Transportation Policy Project found that 55% of respondents would like to walk more, 63% would like to run errands on foot and walk to stores, and 79% would like sidewalks and other places to walk and exercise (Urban Land Institute, 2006). The installation of the inter-connecting sidewalks improves the livability and appeal for the properties.

SECURITY AND SAFETY BENEFITS
A recent study has found that after landscape improvements were installed, there was a 46% decrease in crash rates across urban arterial and highway sites and a second study reviewed found a 5% to 20% reduction in mid-block crashes after trees and planters in urban arterial roads were put in place. In addition, there is less graffiti, vandalism, and littering in outdoor spaces with natural landscapes than in comparable plant-less spaces (Wolf, 2010). As residents are active in their neighborhoods there is a proportional reduction in crime as these neighborhoods become more cohesive, self-aware, and self-policing.

Further, by including landscaping in the central portion of streets, this will discourage pedestrians from cutting across the streets and encourage the use of designated pedestrian crossings. The Victoria Transport Policy Institute (2011) has found that streetscapes reduce traffic speeds, and when combined with improved pedestrian crossing conditions, can significantly reduce collisions.

According to the Federal Highway Administration (“FHWA”), sidewalks and walking trails reduce roadway accidents, including pedestrian/motor vehicle accidents. In addition, roadways without sidewalks are more than twice as likely to have pedestrian involved accidents compared to sites with sidewalks on both sides of the street (FHWA, n.d.). In 2008, the National Traffic Safety Administration’s (“NHTSA”) National Pedestrian Crash Report identified California as one of the states with the highest number of pedestrian deaths (NHTSA, 2008).

The maintained improvements will provide an increased level of safety to the property, residents, and visitors to the District. Convenient and safe pedestrian access is a critical component to the establishment of a community. Well-maintained and clean sidewalks and walking trails provide a separation between vehicle and pedestrian as well as property and pedestrian, which provides a safety benefit for both property and pedestrian. Safety for pedestrians involves not only a degree of protection from vehicular accidents, but also from criminal activity. Well-maintained areas mitigate crime, especially vandalism, and enhance pedestrian and vehicular safety.

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The U.S. Department of Transportation Federal Highway Administration (FHWA, n.d.) notes that annually, around 4,500 pedestrians are killed in traffic crashes with motor vehicles in the United States. Pedestrians killed while "walking along the roadway" account for almost 8 percent of those deaths. Providing safe walkways separated from the travel lanes could help to prevent up to 88 percent of these "walking along roadway” crashes.

Separation of General Benefit
Section 4 of Article XIIID of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next “separate the general benefits from the special benefits conferred,” and only the special benefits can be included in the amount of the assessments imposed. A general benefit is an overall and similar benefit to the public at large resulting from the maintenance and operation of the improvements to be provided by the assessments levied.

The maintenance of the improvements will provide improved aesthetic, pedestrian and safety benefits to property within the District, but it is recognized that the maintenance activities will also provide a level of benefit to some property within proximity to the District, as well as visitors and individuals passing through the District. This is considered to be a general benefit that cannot be funded by District assessments.

Pedestrian and vehicular traffic from property within and outside of the District, as well as individuals passing through the District area will utilize and enjoy the maintained improvements. Therefore, the general benefit created as a result of District maintenance activities must be considered.

The maintenance of the improvements will also provide a level of improved aesthetic, pedestrian and safety benefits to pedestrians and vehicles that will travel through the District to access properties outside of the District boundaries. Further, non-resident pedestrians may take advantage of the clean and safe areas and incorporate the area into their fitness routine as part of the overall route travelled. These activities create general benefit that is required to be separated and quantified as shown below.

Quantification of General Benefit
The amount of general benefit that is provided from the District activities cannot be funded via property owner assessments within the District. In order for property within the District to be assessed only for that portion of special benefit received from the District maintenance and service activities, general benefits provided by the ongoing maintenance of the improvements needs to be quantified.

The District is projected to consist of a variety of property land uses, including 296 single family residential parcels, 304 condominium units, a house of worship and approximately 220 acres used for non-residential purposes, including open space, recreational and public property. Properties within the District are classified to a land use category according to the assigned land use code as shown on the County Assessor’s latest secured property tax roll.

As a result of the maintenance activities, there will be a level of general benefit to traffic and/or pedestrians that do not live in or intend to conduct business within the District. This general benefit, serving as a pass through corridor or destination for traffic and/or pedestrians, needs to be quantified. The identified benefits provided by the maintenance of the improvements include beautification of the area, pedestrian benefits and security/safety benefits. Each of these benefits must be considered and quantified.

General Benefit Portion of Improved Aesthetic Benefits
The automotive traffic, generated from property outside of the District, which may pass though the District and enjoy the maintained improvements must be estimated. The AECOM Final Transportation Impact Analysis was prepared in August 2013 for the Faria Preserve project (the “Traffic Study”).

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The Traffic Study analyzed trips generated by the Faria development and the impact of those trips on the surrounding transportation infrastructure. The Traffic Study projected trips generated by the Faria project and trips generated by the non-project area to estimate the total trip loads on selected intersections. By comparing the Project Trip Assignments with the Cumulative (2030) Plus Project Intersection Traffic Volumes and Geometry it was found that no through traffic was calculated to pass through the Faria development. However, the Traffic Study was based upon a roadway configuration that differs from the current development plan. The difference is the Eastern connection of Faria Parkway formerly connected to Deerwood Road (Intersection “A”) and now it will connect to Purdue Road. In order to allow for potential through traffic trips due to the roadway configuration change, it is estimated that 5% of the total traffic trips passing the improvements will be from sources outside the District (through and/or destination traffic) and thereby will enjoy an aesthetic benefit from their maintenance.

General Benefit Portion of Improved Pedestrian Benefits The pathways connect the neighborhoods with open space and park areas. The walking paths create recreational and fitness opportunities as well as develop a sense of community. There will be pedestrian traffic, generated from property outside of the District, which may utilize the maintained walking paths in the District and access property located outside of the District boundaries. Pedestrians may also incorporate the walking paths into their leisure and fitness routines, thus making the District walking paths serve as a pass through portion of their overall route travelled.

The park and open space associated with the Faria development will draw people from outside the district who will enjoy the pedestrian benefits. The walking paths maintained by the District are a subset of the entire sidewalk, walking path and foot trail system planned for the Faria development open space and park parcels.

The 13.6-acre park associated with the Faria development is approximately 3.3% of the City’s total park acreage. The 190 acres of open space is approximately 8.2 % of the City’s total open space area. The location of the project area is distant from the residential core of the City and as evidenced by the Traffic Study, minimal through traffic is anticipated to travel through the area. However, as a pedestrian recreational destination area, there is an expectation of a higher percentage of out of District pedestrian use relative to total pedestrian use. The out of District (General Benefit) percentage of use is estimated at 1/8 or 12.5% of pedestrians enjoying the District improvements.

General Benefit Portion of Improved Security &Safety Benefits The improvements will provide improved security and safety to persons and property. The identified benefits to property (reduced graffiti, vandalism and littering) are localized and therefore limited to the property within the District. 0.0% General Benefit is estimated to accrue to property outside the District. The safety and security general benefit to persons is proportional to the pedestrian benefit estimated for those outside the District, or 12.5%. The General Benefit for persons and property are averaged to produce an estimated General Benefit of 6.25% for improved security and safety.

Collective District-wide General Benefit
Since the District is comprised of improved aesthetics, pedestrian and increased safety and security benefits resulting from a blend of improvements, the activity of both pedestrians and vehicles must be addressed in a collective form rather than independently. Therefore, the average of the general benefit percentages has been used to quantify the overall level of general benefit for the District. This general benefit result is provided in the table below:

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General Benefit Quantification
Benefit Measurement Estimated Based Upon General Benefit % Aesthetics Trip Generation
Total traffic trips to or through the
District, which originate out of District. 5.00%
Pedestrian
Persons using walking
improvements Walking path use from outside district 12.50% Security &
Safety
Persons using walking
improvements Walking path use from outside district 12.50% Property distance
from improvements Distance from improvements 0.00%
Average Security & Safety 6.25% 6.25%
Total Averaged General Benefit 7.92%
The general benefit, which is the percentage of the total budget (excluding District administrative costs), that must be funded through sources other than assessments is 7.92%. The special benefit then, which is the percentage of the budget that may be funded by assessments, is 92.08%.

Apportioning of Special Benefit
As outlined in Section 5.2, each of the parcels within the District receives a special benefit from the improvements. Each parcel that has a special benefit conferred upon it, as a result of the maintenance and operation of improvements, is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements.

The total costs of maintenance and operation, less the amount of general benefit identified, will be assessed to the parcels within the District based on the benefit points assigned to each parcel. This Section provides a detailed breakdown of the assigned benefit points described herein. To assess special benefit appropriately, it is necessary to relate parcels of different land use, intensity of use, size, location, and proximity to improvements. The City has a well-established Assessment Factoring Methodology that has considered the proportional benefit received by all property types in the City for landscaping and lighting improvements.

Each parcel’s land use is a factor that differentiates parcels based on the benefit received from the improvements within the District. Parcels with residential land use are the basis for assigning benefit points for the maintenances and service activities.

Common areas, roads and easements are deemed to receive no benefit from the District maintenance activities because they serve as connectors for other properties and do not receive benefit from the increased aesthetics, security and safety or pedestrian benefits. Utility parcels are also deemed to not benefit from the maintenance of the improvements.

The following table provides the benefit points assigned to each land use category of parcels within the District.

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STREET LANDSCAPING & LIGHTING BENEFIT UNIT FACTORS
Land Use Use Code*
Aesthetic
Points
Pedestrian
Points
Security & Safety
Points
Total
Points
Single Family 11-19 .375 .25 .375 1.00
Condominium 29 .250 .25 .250 .75
Multiple Residential (including hotels, motels)
Units:

Two 21 .50 .50 .50 1.50
Three 22 .75 .75 .75 2.25
Four 23 1.00 1.00 1.00 3.00
Five 24 1.25 1.25 1.25 3.75
6 - 12 25 2.50 2.50 2.50 7.50
13– 24 26 4.50 4.50 4.50 13.50
25 - 59 27 5.00 10.00 5.00 20.00
60 – 80 28 8.75 17.50 8.75 35.00
81 - 100 28 11.25 22.50 11.25 45.00
101 - 200 28 18.75 37.50 18.75 75.00
201 - 400 28 37.50 75.00 37.50 150.00
401 - 600 28 62.50 125.00 62.50 250.00
601 - 800 28 87.50 175.00 87.50 350.00
801 - 1,000 28 112.00 225.00 112.50 450.00
etc. etc. etc. etc. etc. etc.

Industrial 50 - 59
Assessment basedon frontage and total area of the parcel – see tables below Commercial 29 - 49
Institutional 70 - 79
Industrial
Frontage (ft) Points Parcel Area (ft2) Parcel Area (ac) Points 0 - 200 4 0 - 25,000 0.00 - 0.57 4
201 - 500 12 25,000- 100,000 0.58 - 2.29 12
501 - 1,000 24 100,001 - 250,000 2.30 - 5.79 24
1,001+ 36 250,001 + 5.80 + 36
Commercial &
Institutional
Frontage (ft) Points Parcel Area (ft2) Parcel Area (ac) Points 0 - 200 4 0 - 5,000 0.00 -0.11 4
201 - 500 8 5,001 - 10,000 0.12 - 0.22 8
501 - 1,000 12 10,001 - 25,000 0.23 - 0.58 12
1,001 - 3,000 16 25,001 - 100,000 0.59 -·2.29 16
3,001 - 5,000 24 100,001 - 500,000 2.30 - 11.49 24
5,001+ 36 500,001+ 11.50 + 36
*The Use Code is the designation used by the County Assessor's Office to indicate how the land is being used

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Total Special Benefit Points Calculation
The formula below shows the total special benefit points calculation for each parcel within the District:

Parcel’s Total
Special Benefit
Points
= Parcel’s Aesthetic
Benefit Points +
Parcel’s
Pedestrian Benefit
Points
+ Parcel’s Safety
Benefit Points
Data Considerations and Parcel Changes
The use of the latest Assessor’s Secured Roll information has been and shall be used in the future as the basis in determining each parcel’s land use category and acreage, unless better data was or is available to the City. In addition, if any parcel within the District is identified by the Auditor/Controller to be an invalid parcel number, the land use category, residential dwelling units, and acreage of the subsequent valid parcels shall serve as the basis in assigning parcel factor special benefit points.

Special Considerations: Publicly Owned Parcels
Any publicly owned parcels that benefit from the improvements cannot be exempt from the assessment.

The special benefits accruing to these types of parcels must be determined using the same kind of formulas and benefit point assignment as applied to privately owned parcels. This requirement is clearly conveyed in Article XIII D, Section 4(a) of the California Constitution, which states in part, “... Parcels within a district that are owned or used by any agency, the State of California or the United States shall not be exempt from assessment unless the agency can demonstrate by clear and convincing evidence that those publicly owned parcels in fact receive no special benefit.” No publicly owned parcels have been categorized and assigned benefit units using the same methodology as privately owned parcels, based on their land use as shown on the County Assessor’s latest secured property tax roll.

Benefit Units per Property Type
The following table calculates the Benefit Units for each Property Type by proposed Neighborhood.

Neighborhood Land Use Count
Aesthetic
Points
Pedestrian
Points
Security &
Safety
Points
Benefit
Points
I Single Family 121 0.375 0.250 0.375 1.000
II Single Family 72 0.375 0.250 0.375 1.000
III
Courtyard
Single Family 63 0.375 0.250 0.375 1.000
IV
Condo -
Townhomes 104 0.250 0.250 0.250 0.750
Condo - 2
Story Flats 78 0.250 0.250 0.250 0.750
V Single Family 40 0.375 0.250 0.375 1.000
Condo 122 0.250 0.250 0.250 0.750
TOTALS 600

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Total Benefit Unit Calculation
The following table calculates the Total Benefit Units in the District by proposed Neighborhood.

Neighborhood Land Use Count
Benefit
Points per
Use
Total Benefit
Points
I Single Family 121 1.000 121.00
II Single Family 72 1.000 72.00
III
Courtyard Single
Family 63 1.000 63.00
IV
Condo -
Townhomes 104 0.750 78.00
Condo - 2 Story
Flats 78 0.750 58.50
V Single Family 40 1.000 40.00
Condo 122 0.750 91.50
TOTALS 600 524
Future Subdivision
As new Final Maps are approved within the District boundary, each lot will be assessed as it becomes assessable in accordance with the methodology indicated in this Report. The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

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METHOD OF ASSESSMENT
Balance to be Assessed
It is anticipated that approximately all of the improvements will be completed and accepted by the end of the fiscal year. Therefore, the estimated annual maintenance and replacement costs budgeted reflect ownership of all of the improvements for most of the year.

The general benefit, which is the percentage of the total budget, excluding incidental costs, which must be funded through sources other than assessments, is 7.92% of the total project cost. The special benefit, which is the percentage of the budget that may be funded by assessments, is 92.08%.

Description
Budget
Amount
Estimated Annual Maintenance and Replacement Costs $167,916.22 Less: General Benefit Contribution (7.92%) -$13,298.96
Total Assessable Direct Costs $154,617.26
Incidental Costs (Tax Roll Fees and Administration) $8,067.15 Total Maximum Costs that can be Assessed $162,684.41
Maximum Annual Assessment Amount per Benefit Point and Annual Increase to the Maximum Annual Assessment
The assessment per benefit point was calculated at the time of formation of the District by dividing the total estimated costs to be assessed by the total benefit points assigned to the parcels within the District.

The maximum initial annual assessment was determined to be = $363.13 As of June 1 of each fiscal year after the base year (2018/2019), the maximum annual assessment (the “Maximum Annual Assessment”) shall be increased by the greater of 2% or the February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers. It is specifically provided that the Maximum Annual Assessment shall be increased each fiscal year, computed on the previous fiscal year’s Maximum Annual Assessment. The actual annual assessment levied in any fiscal year may be less than, but shall not exceed the Maximum Annual Assessment, unless appropriate proceedings are conducted by the District to authorize any increase beyond the Maximum Annual Assessment. The applicable inflation rate for this year’s assessment is 5.30%. Therefore, a 5.30% increase has been applied.

The Maximum Annual Assessment that may be levied in FY 2023/2024 is $422.16 per Benefit Point.

The special benefit analysis and assignment of benefit points has been calculated in relation to the total costs to be assessed. No assessment will be imposed on any parcel that exceeds the reasonable cost of the proportional special benefit conferred on the parcel.

5.6.a
Packet Pg. 139 Attachment: A: The Preserve L&L FY 2023-24 Engineer’s Report (2023-039 : Approve the Preserve L&L Engineer's Report)

Method of Assessment Spread
The method of assessment is based upon a formula that assigns the special benefit to each parcel. The formulas below provide a summary of the assessment calculation for each parcel within the District.

Parcel’s Total
Special Benefit
Points
=
Parcel’s Aesthetic
Benefit Points +
Parcel’s
Pedestrian Benefit
Points
+ Parcel’s Safety
Benefit Points
Parcel’s Total
Assessment =
Assessment Rate
per Benefit Point x
Parcel’s Total
Benefit Points
Total Maximum Assessment per Property Type
The following table shows the Maximum Annual Assessment per property type by Neighborhood.

Neighborhood Land Use Benefit
Points
Maximum
Annual
Assessment
I Single Family 1.000 $422.16
II Single Family 1.000 $422.16
III Courtyard Single Family 1.000 $422.16
IV
Condo - Townhomes 0.750 $316.12
Condo - 2 Story Flats 0.750 $316.12
V Single Family 1.000 $422.16
Condo 0.750 $316.12

ACTUAL ASSESSMENT TO BE LEVIED
The actual assessment to be levied is based on the Estimate of Costs, Special and General Benefit and Method of Assessment. For Fiscal Year 2023/24, the total estimated maximum assessable costs are $162,684.41. However, due the accumulation of reserves as a result of the limited activity by the City it is recommended that the actual amount to be assessed this year be reduced by $57,880.87. It is anticipated that 524 benefit points will be assessable as of June 30, 2023. Therefore, the per unit assessment will be $200.00 per benefit point (in order to avoid charging more than the estimated costs) with a total anticipated assessment of $104,803.54.

5.6.a
Packet Pg. 140 Attachment: A: The Preserve L&L FY 2023-24 Engineer’s Report (2023-039 : Approve the Preserve L&L Engineer's Report)

ASSESSMENT ROLL
The following is a summary of information included in the Assessment Roll that because of its bulk is filed separately with the City Clerk. According to the Landscaping and Lighting Act, the information must include a listing of all parcels of land within the assessment district. Each parcel must be listed by its distinctive designation, a description of the parcel, and the proposed assessment on the parcel in proportion to the estimated benefit it receives from the improvement. This is done in the following format:

Property Description Property Description FY 2023-24
(Assessor's Parcel #) (Assessor's Description) Assessment Total Assessment: $104,803.54
The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

5.6.a
Packet Pg. 141 Attachment: A: The Preserve L&L FY 2023-24 Engineer’s Report (2023-039 : Approve the Preserve L&L Engineer's Report)

ASSESSMENT DIAGRAM
The Assessment Diagram is shown on the following page(s). The lines and dimensions of each lot or parcel within are those lines and dimensions shown on the maps of the Contra Costa County Assessor, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer’s Report.

5.6.a
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CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
JANUARY 19, 2018
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5.6.a
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JANUARY 19, 2018 SHEET20F3
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5.6.a
Packet Pg. 144 Attachment: A: The Preserve L&L FY 2023-24 Engineer’s Report (2023-039 : Approve the Preserve L&L Engineer's Report)

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JANUARY 19, 2018 SHEET3 OF3
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5.6.a
Packet Pg. 145 Attachment: A: The Preserve L&L FY 2023-24 Engineer’s Report (2023-039 : Approve the Preserve L&L Engineer's Report)

CITY COUNCIL STAFF REPORT
DATE: April 25, 2023
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Jon Bell, Public Works Program Manager
SUBJECT: RESOLUTION NO. 2023-040 - Approving the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2023/24, Adopting a Resolution of Intention to Levy and Collect Assessments for FY 2023/24, and Setting a Public Hearing for May 23, 2023

EXECUTIVE SUMMARY
The Landscaping & Lighting District No. 1984-1 Engineer’s Report for FY 2023/24 includes minor changes from the previous year. Staff is proposing assessment cap increases of 2% for Zones 1, 2, and 19 in accordance with voter-approved methodology. Staff is proposing increases to the levied assessments for Zones 2, 3, 5, 10, 11, 13, 16, and 19 to cover increasing costs. Staff has conducted outreach to the Homeowners Association for Vista San Ramon – Zone 4 and is preparing a mail in ballot to increase the rate for that zone. That process is proceeding in parallel to that of the Landscape District as a whole. Staff will conduct outreach to residents of Zone 6 to discuss service levels and possible rate increases. Staff will conduct outreach to Zones 3, 5, 10, 11, 13, 16, and 19 prior to the recommended assessment increase for FY 2023/24. Planned improvements to each of the zones are discussed below. The Public Hearing is set for May 23, 2023.

RECOMMENDED ACTION
Staff recommends the City Council adopt this Resolution approving the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2023/24, adopting a Resolution of Intention to levy and collect assessments for FY 2023/24, and setting a Public Hearing for May 23, 2023.

BACKGROUND/DISCUSSION
Landscaping & Lighting District No. 1984-1 (District) was formed in 1984 and has been reestablished each year according to the Landscaping and Lighting Act of 1972 (Act). This District includes two (2) Citywide Zones and 17 Special Zones. Property owners within each Zone pay an annual assessment to fund the maintenance of public landscaping and street lighting within that Zone. Such maintenance is performed through a combination of City staff and contractors.

The first step necessary to re-establish the District for FY 2023/24 was completed on March 28, 2023, when the City Council approved Resolution No. 2023-031 describing new improvements

5.7 Packet Pg. 146
and ordering the District Engineer to prepare and file the Engineer’s Report for FY 2023/24. The FY 2023/24 Engineer’s Report (Attachment A) is outlined by the Act as the second step necessary to re-establish the District. The final step required by the Act is to conduct a Public Hearing and adopt a Resolution confirming the diagram and assessments and levying the assessments for FY 2023/24. This allows staff to prepare the database of parcels and the corresponding assessments to be included on the property tax roll, which must be submitted to the Contra Costa County Assessor’s Office by August 10, 2023.

The purpose of the Engineer’s Report is to provide a detailed description and an estimation of revenues and expenditures for each Zone in the District. The FY 2023/24 Engineer’s Report includes a diagram defining Zone boundaries, actual revenues and expenditures for FY 2021/22, budgeted revenues and expenditures for FY 2022/23, projected revenues and expenditures for FY 2022/23, and the proposed budget for FY 2023/24. Details on capital improvement projects and projections are presented in the City’s Capital Improvement Program annual report.

Recommended FY 2023/24 CPI Increase for Citywide Zones 1 and 2 Assessments Zone 1 includes all City-owned street lighting throughout San Ramon except those properties located in the Dougherty Valley area of San Ramon. Zone 2 includes all public landscaping located throughout the City except those properties located within the Dougherty Valley and Bishop Ranch. Dougherty Valley is not in Zones 1 and 2 because costs for Dougherty Valley landscaping and street lighting are covered by the County Service Area M-29 Assessment (CSA). Bishop Ranch is not included in Zone 2 because of the Bishop Ranch Annexation Agreement, which states that Sunset Development directly pays for and maintains all public roadside landscaping costs within Bishop Ranch.

In spring of 2006, property owners approved a ballot, which allows for an annual adjustment in the maximum assessment rates for the two Citywide zones: Citywide Lighting (Zone 1) and Citywide Landscaping (Zone 2), based on the Consumer Price Index – All Urban Consumers for the San Francisco/Oakland/San Jose area (CPI), not to exceed +2%. Since then, the Zone 1 and 2 maximum assessment rates have been raised by the allowable CPI and are currently at the maximum allowable rates for each Zone as voted by property owners.

The February 2023 CPI increase was 5.3%. Staff is recommending that the FY 2023/24 maximum rates for Zones 1 and 2 be increased by the allowable CPI. The proposed FY 2023/24 budget and Engineer’s Report assume that the maximum assessment rate will be approved. The maximum allowable increase is 2% or $0.68 per unit per year for Zone 1 and $1.46 for Zone 2 for a combined increase of $2.14. The FY 2023/24 proposed maximum rate for Zone 1 and Zone 2 combined is $109.29.

Special Zones (Zones 3 through 19)
Property owners located within each of the 17 Special Zones pay a Special Zone Assessment in addition to the assessments for the two Citywide Zones. Revenues from a Special Zone Assessment are used to maintain public landscaping that is deemed to be of special benefit to the properties within that Special Zone. Typically, that includes the public landscaping (trees, turf,

5.7 Packet Pg. 147
mulch, and groundcover) within and along the perimeter of the Zone, and other special amenities such as fountains and decorative lights within the interior of the neighborhood (Zone).

The cost for arterial roadside landscaping directly adjacent to, or associated with, a Special Zone is funded partially by Citywide Landscaping Zone 2 (30%) and partially through the adjacent Special Assessment Zone (70%). Citywide Landscaping Zone 2 funds 100% of the landscaping in arterial center medians.

The current maximum rates for Zones 3, 4, and 6 through 12 were set through a mailed ballot election in May 1997. The maximum rate for Zone 5 was set through a special ballot election in July 1997. Zones 13 through 19 were created after 1997, and their maximum assessment rates were established through property owner balloting at the time of their creation.

During the formation and balloting process for Zone 18 (Old Ranch Summit) and Zone 19 (Glass House), property owners approved the maximum rate to be increased by up to 2% each year based upon changes in CPI.

Recommended Assessments for Special Zones in FY 2023/24 On April 24, 2023, the Finance Committee reviewed the Reserve Study and staff recommendations for the FY 2023/24 Engineer’s Report, which included proposed upgrades, renovations, and increases/decreases of assessment rates. There will not be changes in the assessments for Special Zones 1, 4, 6, 7, 8, 9, 11, 12, 14, 15, 17 and 18; other changes and related activities are described below.

1. Citywide Lighting (Zone 1) - Increase the maximum assessment cap by allowable CPI (2%) to $34.57 but levy the existing $30.23 assessment rate.

2. Citywide Landscaping (Zone 2) - Increase the assessment and maximum cap by allowable CPI (2%) to $74.71 per unit per year ($1.46 increase).

3. Canyon Lakes (Zone 3) – Increase assessment from $0 to $70 per unit, an increase of $70 per unit (maximum Zone 3 assessment rate is $110) – there was an assessment vacation last year due to savings from the fountain conversion to landscaping.

4. Summerwood Loop (Zone 5) – Increase the assessment from $97 to $120 per unit, an increase of $23 per unit (maximum Zone 5 assessment rate is $160) – assessments were low last year due to transfer of funds to complete capital improvement projects.

5. Old Ranch Estates (Zone 10) – Increase the assessment from $300 to $350 per unit, an increase of $50 per unit (maximum Zone 10 assessment rate is $380).

6. Village Parkway (Zone 11) – Increase the assessment from $70 to $100 per unit, an increase of $30 per unit (maximum Zone 11 assessment rate is $110).

7. Crown Ridge (Zone 13) – Increase assessment from $730 to $750 per unit, an increase of $20 per unit (maximum Zone 13 assessment rate is $1,000).

8. Thomas Ranch (Zone 16) – Increase assessment from $55 to $65 per unit, an increase of $10 per unit (maximum Zone 16 assessment rate is $100).

9. Glass House (Zone 19) - Increase the maximum assessment cap by allowable CPI (2%) and increase the assessment rate per unit from $14,000 to $15,492.17 per year ($1,492.17 increase).

10. Complete the Engineer’s Report to support a rate increase for Vista San Ramon (Zone 4).

5.7 Packet Pg. 148
That increase will be subject to a hearing and mail-in ballot procedure.

11. Continue outreach for a future ballot initiative for West Branch (Zone 6).

Underfunded Special Zones
The FY 2023/24 Reserve Study identifies that the following nine (9) Special Zones are estimated to have negative fund balances within the next 10 years unless service levels are reduced, or property owners approve increases to their maximum assessments. Seven (7) of the nine (9) zones are at their maximum assessment rate. El Nido and Village Parkway are not at their maximum assessment rate.

Special Zone Projected Negative Balance Year
Zone 2 – Citywide Landscaping FY 2029/30
Zone 4 – Vista San Ramon FY 2026/27
Zone 6 – West Branch FY 2025/26
Zone 7 – Bent Creek FY 2027/28
Zone 8 – Deerwood FY 2027/28
Zone 11 – Village Parkway FY 2029/30
Zone 12 – El Nido FY 2029/30
Zone 14 – Four Oaks FY 2030/31
Zone 19 – Glass House FY 2027/28
Routine maintenance currently results in an operating deficiency for Citywide Landscaping, Vista San Ramon, West Branch, Bent Creek, Deerwood, Village Parkway, El Nido, Four Oaks, and Glass House. West Branch continues to fund significant fountain repairs and landscape renovation, which contribute to the deficit now and in future years.

Other contributing factors increasing costs for all Special Zones are: the renovation of aging landscaping; replacement of irrigation components; and increased contract and utility costs.

Public Outreach in FY 2023/24 – Potential Ballot Initiatives The FY 2023/24 Reserve Study shows that, at current assessment rates, West Branch (Zone 6) would achieve a negative fund balance in FY 2025/26 and Vista San Ramon (Zone 4) will have a negative fund balance in FY 2026/27. The public outreach efforts for each of these Special Zones are detailed below.

Vista San Ramon (Special Zone 4)
The current assessment for Vista San Ramon is $180 per assessment unit. This rate is insufficient for the District to continue the current service level for this Zone. Therefore, following discussions in 2022 with the Homeowners Association representatives for the area, staff has prepared a separate Engineer’s Report to support a rate increase. That increase will be subject to a hearing and mail-in ballot procedure which will occur following the adoption of the budget and assessment rates for the rest of the District. If the ballot measure passes then the assessment rate will be increased, as authorized. On April 11, 2023, City Council approved Resolution No. 2023-

5.7 Packet Pg. 149
036 Describing New Improvements and Ordering the District Engineer to Prepare and File an Engineer’s Report for the Landscaping & Lighting District No. 1984-1 Zone 4 – Vista San Ramon Increased Assessment for FY 2023/24.

West Branch (Special Zone 6)
As noted above, Zone 6 is expected to have a negative fund balance by FY 2025/26. The fund is only solvent this year and next due to savings in utility costs from the fountains being out of operation. Public outreach to Zone 6 has begun in order to describe pending Zone expenditures related to fountain maintenance/repair and landscape enhancement projects. Residents will be informed as early as possible in 2023 about ongoing maintenance and funding issues as shown in the Reserve Study in order to prepare for a possible Zone increase. Recent work in Zone 6 included notable landscaping improvements, sound wall repairs, and preventative maintenance to fountains. Planned work includes additional irrigation repairs and declining plant material replacement, as well as replacement of fountain components such as tablet feeders and display pumps and motors.

In addition, in March 2022, a valve failed in the equipment vault of the Step Fountain and the equipment vault flooded. The motor and other electrical components were damaged and need to be replaced. As described below under Capital Improvement Projects, the replacement cost for these components is expected to be approximately $110,000. Staff had already been planning for additional expensive renovations to the fountain which total approximately $400,000. These renovations, together with the high cost of maintenance, low reserve balance in the zone, high water usage and on-going drought conditions had raised the question of repurposing the fountain.

Alternatively, pending feedback from the Finance Committee, rather than commit these funds now to fountain repair, they may be used for maintenance activities related to the Reflections Fountain, for development of alternatives to the current Step Fountain and/or evaluation of funding alternatives for repair of the fountain in its current configuration. These may be subject to further discussion with the Finance Committee later in the year as analysis and outreach progresses.

Capital Improvement Program (CIPs)
Capital Improvement Program (CIPs) are projects identified as new construction, replacement, and/or renovation of infrastructure within each zone that is over and above annual operating expenses. Attached (Attachment B) is the current five -year forecast for CIPs within the zones.

Following is the list of proposed zone-specific CIPs. The amounts shown represent the funding requests for FY 2023/24. The allocations from each zone to the respective CIPs as indicated below are from the current fiscal year. The funds are to be expended on improvements within the next five years except as noted.

CIP 300001 – Citywide Lighting Zone Improvements – Zone 1- $48,000 Work for FY 2023/24 includes traffic signal pole painting for five to ten signalized intersections per year. Street light poles and signalized intersections are scheduled over several years in order to perform work on a predetermined cycle.

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CIP 300021 – Citywide Lighting Zone Street Lights Improvements – Zone 1 - $50,000 Relamping work for FY 2023/24 includes the replacement of streetlight components.

Replacement will be done on a recurring basis, as needed, and is budgeted to occur over ten years.

CIP 905530 – Bollinger Canyon Rd./Iron Horse Trail Bicycle Pedestrian Overcrossing – Zone 1 - $0
It is anticipated that the Bollinger Canyon Road at Iron Horse Trail Pedestrian and Bicycle Overcrossing will include substantial safety lighting improvements both on the bridge and on its approaches. Final plans are expected by April 2022 and work is anticipated to be completed by December 2025. There are no new improvement projects scheduled for FY 2023/24.

CIP 300002 – Citywide Landscaping Zone Improvements – Zone 2 - $72,000 Work for FY 2023/24 includes removal/replacement of declining trees, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300003 – Canyon Lakes Zone Improvements – Zone 3 - $80,000 Work for FY 2023/24 includes removal/replacement of declining trees, irrigation remote control valve replacement, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300004 – Vista San Ramon Zone Improvements – Zone 4 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300005 – Summerwood Loop Zone Improvements – Zone 5 - $25,000 Work for FY 2023/24 includes landscape and irrigation renovation in various locations.

CIP 300006 – West Branch Zone Improvements – Zone 6 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300007 – Bent Creek Zone Improvements – Zone 7 - $35,500 Work for FY 2023/24 includes replacement of irrigation remote control valves, roadside turf conversion in various locations, and the painting of the bridge overpass and gazebos.

CIP 300008 – Deerwood Zone Improvements – Zone 8 - $0
There are no new improvement projects scheduled for FY 2023/24.

CIP 300009 – Country View Zone Improvements – Zone 9 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300010 – Old Ranch Estates Zone Improvements – Zone 10 - $25,000 Work for FY 2023/24 includes landscape and irrigation renovations in various locations.

CIP 300011 – Village Parkway Zone Improvements – Zone 11 - $15,000 Work for FY 2023/24 includes replacement of irrigation controllers.

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CIP 300012 – El Nido Zone Improvements – Zone 12 - $7,500 Work for FY 2023/24 includes replacement of irrigation remote control valves.

CIP 300013 – Crown Ridge Zone Improvements – Zone 13 - $8,000 Work for FY 2023/24 includes replacement of irrigation remote control valve and landscape renovations in various locations.

CIP 300014 – Four Oaks Zone Improvements – Zone 14 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300015 – Circle E Zone Improvements – Zone 15 - $5,000 Work for FY 2023/24 includes repair of gravel access roads and trails.

CIP 300016 – Thomas Ranch Zone Improvements – Zone 16 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300017 – Henry Ranch Improvements – Zone 17 - $0
There are no new improvement projects scheduled for FY 2023/24.

CIP 300018 – Old Ranch Summit Zone Improvements – Zone 18 - $15,000 Work for FY 2023/24 includes landscape renovations in various locations.

CIP 300019 – Glass House Zone Improvements – Zone 19 - $5,000 Work for FY 2023/24 includes landscape renovations on the David Glass House property.

New Development
In addition to minor new development projects throughout the City, Landscaping & Lighting District 1984-1 annexed The Preserve (Faria) into Zones 1 and 2 in March of 2018.

Improvements that will be constructed as part of The Preserve and accepted by the City for maintenance, funded by Zones 1 and 2, will consist of new lighting and are described generally in the Faria Preserve Conditions of Approval and on the following Improvement Plans, as accepted by the City:
 Subdivision 9342, The Preserve – Purdue Road, by Gates & Associates  Subdivision 9342, Faria Preserve – Faria Preserve Parkway, Phase 1, by Gates & Associates
 Subdivision 9342, Faria Preserve – Faria Preserve Parkway, Phase 2, by Gates & Associates
 Mainline Extension, Subdivision 9342 – Public Street Lighting, Giacalone Design Services, Inc.

These plans indicate the installation of 40 new streetlights, associated poles, and improvements.

It is anticipated that all of the improvements will be accepted during FY 2023/24.

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Finance Committee Comments
On April 24, 2023, staff presented the Finance Committee with the Engineer’s Report and an overview of the FY 2023/24 District budget and 10-year financial forecast. Staff reviewed the report, budget, and forecast with the Committee and received comments. The Committee recommended forwarding the report to the City Council for acceptance and approval. Any comments from the Committee will be presented to the Council in a verbal report, as needed.

FISCAL ANALYSIS
The following summary of the proposed FY 2023/24 Landscaping & Lighting District budget includes the April 24, 2023, recommendations of the Finance Committee:

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FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24
Actuals Adopted Projected Proposed
Citywide Lighting
Assessment Revenues $ 799,175 $ 801,564 $ 801,564 $ 801,564 Revenues - Other (interest,
rebates, reimbursed expenses,
return funding (20,735) - - -
Assessment Collection Fees 23,446 21,158 21,158 21,158
Operating Expenses 733,503 812,354 812,354 847,915
Improvement Projects 480,000 223,000 223,000 98,000
Reserve Increase (Decrease) (458,508) (254,948) (254,948) (165,509) Reserve Balance $ 1,154,368 $ 1,154,368 $ 899,420 $ 899,420 Citywide Landscaping
Assessment Revenues $ 1,821,157 $ 1,822,457 $ 1,822,457 $ 1,858,878 Revenues - Other (interest,
rebates, reimbursed expenses,
return funding 44,868 11,409 11,409 12,209
Operating Expenses 1,290,208 1,322,843 1,322,843 1,410,548 Improvement Projects 72,000 143,700 143,700 111,150
Contribution to Special Zones 373,875 518,595 518,595 397,869 Reserve Increase (Decrease) 129,942 (151,272) (151,272) (48,480) Reserve Balance $ 578,288 $ 578,288 $ 487,708 $ 487,708 Special Assessment Zones
Assessment Revenues $ 1,101,663 $ 846,782 $ 846,782 $ 1,086,290 Revenues - Other (interest,
rebates, reimbursed expenses,
return funding (63,204) - - -
Operating Expenses 1,369,956 1,538,031 1,448,031 1,505,275 Improvement Projects 416,920 299,300 299,300 181,850
Contribution from Citywide 362,037 437,848 437,848 397,869 The Landscaping & Lighting District No. 1984-1 budget is more fully described in the Engineer’s Report (Attachment A).

FY 2023/24 Landscaping & Lighting District Assessment Rates

5.7 Packet Pg. 154
Adoption of the attached FY 2023/24 Engineer’s Report would result in levying the following assessments for each zone. FY 2022/23 rates are shown for comparison purposes:

ASSESSMENT PER UNIT FACTOR BY SPECIAL ZONE
Zone
Number Zone Name
FY
2023/24
Unit
Factors
FY 2022/23
Levied
Rate per
Unit
FY 2023/24
Proposed
Rate per Unit
FY 2023/24
Estimated
Revenue
FY 2023/24
Proposed
Max Rate per
Unit
Zone 1 Citywide Street
Lighting 26,515.50 $30.23 $30.23 $801,564 $34.58
Zone 2 Citywide Landscaping 24,881.25 $73.25 $74.71 $1,858,878 $74.71 Zone 3 Canyon Lakes 3,011.75 $0.00 $70.00 $210,823 $110.00 Zone 4 Vista San Ramon 161 $180.00 $180.00 $28,980 $180.00 Zone 5 Summerwood Loop 421 $97.00 $120.00 $50,520 $160.00 Zone 6 West Branch 631.75 $380.00 $380.00 $240,065 $380.00 Zone 7 Bent Creek 452 $445.00 $445.00 $201,140 $445.00
Zone 8 Deerwood 639 $115.00 $115.00 $73,485 $115.00
Zone 9 Country View 184 $50.00 $50.00 $9,200 $100.00
Zone 10 Old Ranch Estates 136 $300.00 $350.00 $47,600 $380.00 Zone 11 Village Parkway 241 $70.00 $100.00 $24,100 $110.00 Zone 12 El Nido 158 $95.00 $95.00 $15,010 $125.00
Zone 13 Crown Ridge 104 $730.00 $750.00 $78,000 $1,000.00 Zone 14 Four Oaks 59 $175.00 $175.00 $10,325 $175.00
Zone 15 Circle E 153 $200.00 $200.00 $30,600 $300.00
Zone 16 Thomas Ranch 140 $55.00 $65.00 $9,100 $100.00
Zone 17 Henry Ranch 102 $225.00 $225.00 $22,950 $375.00 Zone 18 Old Ranch Summit 54 $350.00 $350.00 $18,900 $1,858.00 Zone
19* Glass House 3
SR $7,378
CH $1,204
VV $5,418
SR $8,164.37
CH $1,332.33
VV $5,995.47 $15,492.17
SR $8,164.37
CH $1,332.33
VV $5,995.47
TOTAL: $3,746,731
*SR - City of San Ramon, CH – Brave Church, VV - Valley Vista Senior Housing The owners of the three Zone 19 parcels were responsible for paying the Zone 1 and Zone 2 assessments prior to the formation of Zone

19. Therefore, these three parcels are included in the Zone 1 and Zone 2 unit factors and revenue estimates above, in addition to the Zone 19 assessment and revenue estimates.

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STEPS FOLLOWING APPROVAL

1. On May 23, 2023, the City Council will Conduct a Public Hearing, and adopt a Resolution confirming the diagram and assessments and levying the assessments for FY 2023/24.

2. File the final Engineer’s Report, together with the assessment roll and the assessment diagram, with the Contra Costa County Assessor’s Office by August 10, 2023.

ATTACHMENT
A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report

CUMULATIVE ASSESSMENTS
(includes Citywide Zones and Special Zone)
Description Per Unit FY 2022/23 Per Unit FY 2023/24 Per Unit Change Bishop Ranch Properties (Zone 1 only) $30.23 $30.23 $0.00 Canyon Lakes (Zone 1, Zone 2, Zone 3) $103.48 $174.94 $71.46 Vista San Ramon (Zone 1, Zone 2, Zone 4) $283.48 $284.94 $1.46 Summerwood Loop (Zone 1, Zone 2, Zone 5) $200.48 $224.94 $24.46 West Branch (Zone 1, Zone 2, Zone 6) $483.48 $484.94 $1.46 Bent Creek (Zone 1, Zone 2, Zone 7) $548.48 $549.94 $1.46 Deerwood (Zone 1, Zone 2, Zone 8) $218.48 $219.94 $1.46 Country View (Zone 1, Zone 2, Zone 9) $153.48 $154.94 $1.46 Old Ranch Estates (Zone 1, Zone 2, Zone 10) $403.48 $454.94 $51.46 Village Parkway (Zone 1, Zone 2, Zone 11) $173.48 $204.94 $31.46 El Nido (Zone 1, Zone 2, Zone 12) $198.48 $199.94 $1.46 Crown Ridge (Zone 1, Zone 2, Zone 13) $833.48 $854.94 $21.46 Four Oaks (Zone 1, Zone 2, Zone 14) $278.48 $279.94 $1.46 Circle E (Zone 1, Zone 2, Zone 15) $303.48 $304.94 $1.46 Thomas Ranch (Zone 1, Zone 2, Zone 16) $158.48 $169.94 $11.46 Henry Ranch (Zone 1, Zone 2, Zone 17) $328.48 $329.94 $1.46 Old Ranch Summit (Zone 1, Zone 2, Zone 18) $453.48 $454.94 $1.46 Glass House (Zone 19)* SR $7,378.00
CH $1,204.00
VV $5,418.00
SR $8,164.37
CH $1,332.33
VV $5,995.47 $1,492.17
All Other Areas (Zone 1, Zone 2) $103.48 $104.94 $1.46
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing The Zone 1 and Zone 2 assessments for these parcels are accounted for separately from the Zone 19 assessments. Therefore, no increases for Zone 1 and Zone 2 are showing under Zone 19.

5.7 Packet Pg. 156
RESOLUTION NO. 2023-040

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON APPROVING THE LANDSCAPING & LIGHTING DISTRICT NO. 1984-1 ENGINEER'S REPORT FOR FY 2023/24, ADOPTING A RESOLUTION OF INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FY 2023/24, AND SETTING A PUBLIC HEARING FOR MAY 23, 2023
WHEREAS, on March 28, 2023, the City Council of the City of San Ramon adopted Resolution No. 2023-031 describing new improvements for Landscaping & Lighting District No.1984-1 (District) and ordering the District Engineer to prepare and file an Engineer’s Report for FY 2023/24; and
WHEREAS, the District Engineer has prepared the Engineer’s Report (Report) for FY 2023/24, which contains the full detailed description of the improvements, the boundaries of the Assessment District including the Special Zones therein, and the proposed assessments of assessable properties within the District; and
WHEREAS, the Engineer’s Report includes a description of the proposed improvements and time periods over which they are to be paid for through assessments; and WHEREAS, the District Engineer filed the Report with the Office of the City Clerk; and WHEREAS, on April 25, 2023, the Report was presented to the City Council of the City of San Ramon for review and approval; and
WHEREAS, the assessments proposed in the Engineer’s Report for FY 2023/24 are within the ranges established in compliance with Article XIIID (Proposition 218) of the California Constitution, and therefore do not constitute increased assessments under the Proposition 218 Omnibus Implementation Act (Government Code Section 53750 et seq); and WHEREAS, under authority of Government Code Section 53739, the City Council may levy assessments for FY 2023/24 at any amount which does not exceed the approved range; and WHEREAS, Section 22624 of the Streets and Highways Code requires that the City Council adopt a Resolution of intention to levy and collect assessments within the Assessment District for the fiscal year stated, upon approval of the Engineer’s Report.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon hereby:

1. Approves the FY 2023/24 Engineer’s Report, which includes:
a) maximum assessment rate cap increases by the voter-approved Consumer Price Index (CPI) of 2.0% for Citywide Zones 1 & 2 in the amount of $0.68 per unit per year for Zone 1 and $1.46 per year for Zone 2 to $30.23 and $74.71, respectively;

5.7 Packet Pg. 157
b) an assessment increase for Canyon Lakes (Zone 3) from $0 to $70; c) an assessment increase for Summerwood Loop (Zone 5) from $97 to $120; d) an assessment increase for Old Ranch Estates (Zone 10) from $300 to $350; e) an assessment increase for Village Parkway (Zone 11) from $70 to $100; f) an assessment increase for Crown Ridge (Zone 13) from $730 to $750; g) an assessment increase for Thomas Ranch (Zone 16) from $55 to $65; h) an assessment increase to the maximum assessment cap for Glass House (Zone 19) by allowable CPI (2.0%) and an assessment rate increase from $14,000 to $15,492.17; and
i) a description of the maintenance and improvements and time periods over which they shall be paid for through assessments;

2. Declares its intention to levy and collect assessments within the District for FY 2023/24; and

3. Sets May 23, 2023 as the Public Hearing date for the Landscaping & Lighting District No. 1984-1.

PASSED, APPROVED, AND ADOPTED, at the meeting of April 25, 2023 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
___________________________
Joan Snashall, Acting City Clerk

5.7 Packet Pg. 158

ATTACHMENT A

ENGINEER'S REPORT
for
LANDSCAPING & LIGHTINGDISTRICTNO.1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2023 - JUNE 30, 2024

CITYOFSAN RAMON
Contra Costa County, California
April 25, 2023

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ENGINEER'S REPORT
for
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2023 - JUNE 30, 2024

TABLE OF CONTENTS
CERTIFICATIONOFFILING…………………………………………………………………......3
I. Introduction……………………………………………………………………………………..5
II. District Purpose and Service Levels………………………………………………………..5 III. Assessment District Diagram…………………………………………………………………...6 IV. Plans and Specifications for Improvements……………………………………………….7 V. District Funding…………………………………………………………………………..10
VI. Assessment Rates…………………………………………………………………………12
VII. Assessment Methodology………………………………………………………………...........13 VIII. Revenues and Expenditures…………………………………………………………….…16 IX. Assessment Roll………………………………………………………………………………..16
Appendices
Appendix A - City of San Ramon City Council Resolution No. 2023-031 Appendix B - Assessment District Diagram
Appendix C - Plans and Specifications for Improvements
Appendix D - Landscaping & Lighting District Guidelines Appendix E - Street Landscaping & Lighting Unit Factors Appendix F - Revenues and Expenditures for Zones 1-19
Appendix G - Summary of Assessments
Appendix H – Reserve Study

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ENGINEER'S REPORT
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1
(Pursuant to the Landscaping & Lighting Act of 1972)

CERTIFICATIONOFFILING
Robin Bartlett, Engineer of Work of Assessment District No. 1984-1, City of San Ramon, Contra Costa County, California, makes this report, as directed by the City Council. The San Ramon Landscaping & Lighting Assessment District No. 1984-1 is intended to provide Landscaping & Lighting improvements within certain incorporated limits of the City and to levy and collect assessments sufficient to pay for those improvements. This report is to re-establish the assessment district and to levy the assessment for fiscal year July 1, 2023 - June 30, 2024.

The improvements which are the subject of this report are briefly described as follows:

The installation of landscaping, public lighting facilities and facilities appurtenant thereto or which are necessary or convenient for their maintenance or servicing, and the maintenance or servicing of the foregoing.

The improvements for FY 2023/24 will include servicing or maintenance, or both, of existing public lighting facilities and certain landscaping, and the installation of new street lights and/or landscaping within the budgeted limits.

The undersigned respectfully submits the enclosed Engineer's Report as directed by the City Council.

Dated: , 2023 By:

Robin Bartlett, P.E., District Engineer
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was filed with me on the 10th day of August, 2023.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California

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I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was approved and confirmed by the City Council of the City of San Ramon, California, on the ____ day of _____________, 2023.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was filed with the County Auditor of the County of Contra Costa on the ____ day of _____________, 2023.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California

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ENGINEER’S REPORT
for
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2023 – JUNE 30, 2024
I. INTRODUCTION
The City of San Ramon Landscaping & Lighting District No.1984-1 (District) was formed in 1984 in accordance with the Landscaping and Lighting Act of 1972 (Streets and Highways Code Section 22500 et seq).

The District has been reestablished each year thereafter. On November 5, 1996, California voters approved Proposition 218, entitled the "Right to Vote on Taxes Act," which added Articles XIIIC and XIIID to the California Constitution. Proposition 218 established new procedural requirements for the formation and administration of assessment districts. The City of San Ramon has taken the necessary steps to ensure that Landscaping & Lighting District No. 1984-1 is compliant with Proposition 218.

Per Section 22622 of the Streets and Highways Code, the City Council of the City of San Ramon adopted Resolution 2023-031 on March 28, 2023, which ordered the District Engineer to prepare and file an Engineer’s Report for FY 2023/24 and described new improvements for the District.

Resolution 2023-031 is included as Appendix A.

II. DISTRICT PURPOSE AND SERVICE LEVELS
The Landscaping & Lighting District No.1984-1 (District) provides for the maintenance of street landscaping and lighting. During FY 2004/05 the level of service was revised from FY 2003/04 to remove park maintenance from the District, since park maintenance is solely funded by the City’s General Fund and not by the assessment collected by the District. The District provides services and maintains improvements as follows and as described in subdivision improvement plans, capital improvement plans and prior Engineer’s Reports on file with the City:

Street Landscaping and Lighting

1. Provide horticultural care to all improved landscaped areas: mowing of turf areas, edging of turf areas, tree pruning, fertilization, soil aeration, and dethatching of turf areas.

2. Provide a high level of maintenance including weed abatement, and trash and debris pickup along City streets and in improved landscaped areas.

3. Provide weed abatement of all non-landscaped medians and public right-of-way.

4. Replace dead and dying plants and maintain the appearance of landscaped areas.

5. Provide tree pruning service for ongoing maintenance of trees.

6. Maintain exterior of sound walls by replacing Bouquet Canyon stones whenever necessary.

7. Maintain the landscaping and lighting at the San Ramon Transit Center.

8. Provide maintenance and electric service for street lighting.

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9. Quarterly inspection of street lights for outages.

10. Provide safety training and necessary safety equipment and clothing to create a safe working environment.

11. Create renovation projects of existing landscaping and lighting features within the District.

III. ASSESSMENT DISTRICT DIAGRAM
The Assessment District Diagram (Appendix B) delineates the assessment district boundary and the assessment zones. The District is organized into 19 zones: two general maintenance zones (Zones 1 and 2) and 17 special zones (Zones 3 through 19). The District Engineer and Engineer of Work, hereby finds that the properties within each special zone receives approximately equal special benefit from the work and improvements within that special zone. The zones are:

Zone 1 Citywide Lighting (excludes Dougherty Valley)1
Zone 2 Citywide Landscaping (excludes Dougherty Valley and Bishop Ranch)2 Zone 3 Canyon Lakes
Zone 4 Vista San Ramon
Zone 5 Summerwood Loop
Zone 6 West Branch
Zone 7 Bent Creek
Zone 8 Deerwood
Zone 9 Country View
Zone 10 Old Ranch Estates
Zone 11 Village Parkway
Zone 12 El Nido
Zone 13 Crown Ridge
Zone 14 Four Oaks/Stevens
Zone 15 Circle E
Zone 16 Thomas Ranch
Zone 17 Henry Ranch
Zone 18 Old Ranch Summit
Zone 19 Glass House
1 Zones 1 & 2 exclude the Dougherty Valley area in accordance with the annexation agreement with the City. The County 29 Service Area M-provides for the landscaping and lighting costs associated with Dougherty Valley. 2 Zone 2 excludes the Bishop Ranch area in accordance with the annexation agreement with the City. The agreement stipulates that Zone 2 landscaping costs will not be levied on Bishop Ranch because Sunset Development maintains Bishop Ranch landscaping at its own expense.

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IV. PLANS AND SPECIFICATIONS FOR IMPROVEMENTS
The description and location of existing and proposed new improvements that are or will be maintained by the District during FY 2023/24 are as follows:

Existing Improvements

1. Zone 1 - Citywide Lighting
Zone 1 improvements consist of various lighting improvements located throughout the City with the exception of the Dougherty Valley area. A listing of street light locations for Zone 1 is on file with the Public Works -Public Services Division.

During Fiscal Years 2011/12 and 2012/13, the City converted high-pressure sodium street lights to a more energy-efficient, light-emitting diode (LED) technology. This conversion was performed in two phases:

Phase 1 converted approximately 600 street lights in the Zone 1 area at a cost of $377,505. This work was possible due to an Energy Efficiency and Conservation Block Grant as a part of the American Recovery and Reinvestment Act of 2009, in the amount of $215,600; PG&E utility rebates in the amount of $63,465; and Zone 1 funding in the amount of $98,440.

Phase 2 converted the remaining approximately 1,000 Zone 1 street lights through funding provided by a General Fund loan and lease agreement with Banc of America Public Capital Corporation. PG&E rebates are being used to repay the General Fund loan and energy savings resulting from the LED conversion are being used to pay the 12-year lease resulting in no net cost to the City for that 12- year period. After the lease period, the City will realize an approximate 50% reduction in costs due to energy savings.

The new technology has not only lowered energy usage and costs, but delivers improved performance and quality of light, resulting in longer product lifespan and has reduced greenhouse gas emissions. In addition, thirty (30) overhead retroreflective signs have been purchased in order to convert illuminated street name signs.

2. Zones 2 through 19 - Citywide Landscaping and Special Zones Zone 2 through 19 improvements are listed in Appendix C. The approximate location of each zone is shown on the Assessment Diagram in Appendix B.

Proposed New Improvements
Proposed new improvements are installed either by the City as capital improvement projects, upgrades paid for through operating budgets, or by developers in accordance with their development conditions of approval. In the latter category, the development Conditions of Approval and the approved Final Map designate those landscaped areas to be maintained by the City. All other landscaped areas remain under private maintenance. In the event that a private

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Property owner(s)/developer(s) want to transfer landscaped maintenance responsibilities for privately maintained areas adjacent to the public right-of-way to the City, such transfers shall conform to the guidelines in Appendix D.

Proposed Upgrades – Capital Improvement Program (CIPs) of FY 2023/2024 Capital Improvement Projects (CIPs) are projects identified as new construction, replacement, and/or renovation of infrastructure within each zone that is over and above annual operating expenses. Additional details regarding the projects are provided in Appendix C and the long-term financing of the projects is indicated in the Reserve Study in Appendix G.

Following are the proposed new zone-specific CIPs. The amounts shown represent the funding requests for FY 2023/24. The allocations from each zone to the respective CIPs as indicated below are from the current fiscal year. The funds are to be expended on improvements within the next five years except as noted.

CIP 300001 – Citywide Lighting Zone Improvements – Zone 1- $48,000 Work for FY 2023/24 includes traffic signal pole painting for five to ten signalized intersections per year. Street light poles and signalized intersections are scheduled over several years in order to perform work on a predetermined cycle.

CIP 300021 – Citywide Lighting Zone Improvements – Zone 1 - $50,000 Relamping work for FY 2023/24 includes the replacement of streetlight components.

Replacement will be done on a recurring basis, as needed, and is budgeted to occur over ten years.

CIP 905530 – Iron Horse Trail Overcrossing – Zone 1 - $0 It is anticipated that the Iron Horse Trail Bollinger Canyon Road Pedestrian and Bicycle Overcrossing will include substantial safety lighting improvements both on the bridge and on its approaches. Final plans are expected by April 2022 and work is anticipated to be completed by December 2025. There are no new improvement projects scheduled for FY 2023/24.

CIP 300002 – Citywide Landscaping Zone Improvements – Zone 2 - $72,000 Work for FY 2023/24 includes removal/replacement of declining trees, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300003 – Canyon Lakes Zone Improvements – Zone 3 - $80,000 Work for FY 2023/24 includes removal/replacement of declining trees, irrigation remote control valve replacement, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300004 – Vista San Ramon Zone Improvements – Zone 4 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300005 – Summerwood Loop Zone Improvements – Zone 5 - $25,000 Work for FY 2023/24 includes landscape and irrigation renovation in various locations.

CIP 300006 – West Branch Zone Improvements – Zone 6 - $0

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There are no new improvement projects scheduled for FY 2023/24.

CIP 300007 – Bent Creek Zone Improvements – Zone 7 - $35,500 Work for FY 2023/24 includes replacement of irrigation remote control valves, roadside turf conversion in various locations, and the painting of the bridge overpass and gazebos.

CIP 300008 – Deerwood Zone Improvements – Zone 8 - $0
There are no new improvement projects scheduled for FY 2023/24.

CIP 300009 – Country View Zone Improvements – Zone 9 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300010 – Old Ranch Estates Zone Improvements – Zone 10 - $25,000 Work for FY 2023/24 includes landscape and irrigation renovations in various locations.

CIP 300011 – Village Parkway Zone Improvements – Zone 11 - $15,000 Work for FY 2023/24 includes replacement of irrigation controllers.

CIP 300012 – El Nido Zone Improvements – Zone 12 - $7,500 Work for FY 2023/24 includes replacement of irrigation remote control valves.

CIP 300013 – Crown Ridge Zone Improvements – Zone 13 - $8,000 Work for FY 2023/24 includes replacement of irrigation remote control valve and landscape renovations in various locations.

CIP 300014 – Four Oaks Zone Improvements – Zone 14 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300015 – Circle E Zone Improvements – Zone 15 - $5,000 Work for FY 2023/24 includes repair of gravel access roads and trails.

CIP 300016 – Thomas Ranch Zone Improvements – Zone 16 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300017 – Henry Ranch Improvements – Zone 17 - $0
There are no new improvement projects scheduled for FY 2023/24.

CIP 300018 – Old Ranch Summit Zone Improvements – Zone 18 - $15,000 Work for FY 2023/24 includes landscape renovations in various locations.

CIP 300019 – Glass House Zone Improvements – Zone 19 - $5,000 Work for FY 2023/24 includes landscape renovations on the David Glass House property.

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V. DISTRICT FUNDING
The District is funded through two City wide funding sources and special zones as discussed below:

1. Citywide Zone Assessments (Zones 1 and 2)
The assessment is collected on the property tax rolls from certain property owners within the City of San Ramon. It was confirmed by a majority vote through Measure K during the November 1996 election. Measure K provided for a continuation of an assessment of $53 per single-family unit per year for Zones 1 & 2 through June 1998, with an increase to $59 per single-family unit per year beginning July 1, 1998, and for each year thereafter.

The Citywide assessment of $59 per unit per year allocated $19 to Citywide street lighting and $40 to Citywide landscaping.

In accordance with Proposition 218, the City conducted a mailed ballot election for the Zone 1 and Zone 2 assessment increase. The election approved the assessment for FY 2006/07 at $79 per unit per year and an annual increase based on the Consumer Price Index (CPI) not to exceed 2%. With the $20 increase, these assessments increased proportionately such that the increase to the street lighting assessment was $6 per unit per year, for a total of $25; and the increase to the landscaping assessment was $14 per unit per year, for a total of $54.

Since then, the Zone 1 and 2 maximum assessment rates have been raised by the allowable CPI and are currently at the maximum allowable rates for each Zone as voted by property owners. The February 2023 CPI increase is 5.3%; therefore, the maximum allowable assessment and the maximum assessment rate increase is 2% for FY 2023/24.

There are a total of 34 parcels that are assessed only for Citywide street lighting. These are the parcels within the Bishop Ranch area. Bishop Ranch is responsible for maintaining roadway landscaping at its cost in accordance with the annexation agreement with the City.

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New Developments for FY 2023/24 are detailed below:

In addition to minor new development projects throughout the City, the Landscaping & Lighting District annexed The Preserve (Faria) into Zones 1 and 2 in March of 2018.

Improvements that will be constructed as part of The Preserve and accepted by the City for maintenance, funded by Zones 1 and 2, will consist of new lighting and are described generally in the Faria Preserve Conditions of Approval and on the following Improvement Plans, as accepted by the City:
□ Subdivision 9342, The Preserve – Purdue Road, by Gates & Associates □ Subdivision 9342, Faria Preserve – Faria Preserve Parkway, Phase 1, by Gates & Associates
□ Subdivision 9342, Faria Preserve – Faria Preserve Parkway, Phase 2, by Gates & Associates
□ Mainline Extension, Subdivision 9342 – Public Street Lighting, Giacalone Design Services, Inc.

These plans indicate the installation of 40 new streetlights, associated poles, and improvements.

It is anticipated that all of the improvements will be accepted during FY 2023/24.

2. Special Zone Assessments (Zones 3 - 19)
The special zone assessments are also collected on the property tax rolls from property owners within each special zone. The funds for each special zone can only be used for the purpose of maintaining or improving the zone from which they are collected. In addition, any funds that are not used in any given year must be carried over to the next year.

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VI. ASSESSMENT RATES
FY 2023/24 Maximum Assessment Rates - Zones 1, 2, 18, and 19 Each zone has a maximum allowed assessment rate. Each year the City may increase or decrease the actual assessment for each zone up to the maximum allowed rate for that zone. The City may choose to assess at less than the maximum rate. Four of the zones in Landscaping & Lighting District No. 1984-1 (Zones 1, 2, 18, and 19) have maximum assessment rates that property owners have approved to increase up to 2% each year for changes in the CPI. The February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers is used.

The February 2023 CPI shows an increase of 5.3% compared to the 5.2% increase over the February 2022 CPI. Therefore, the maximum assessment rates for Zones 1, 2, and 19 have been increased by 2% which was approved by property owners through the ballot process in 2006. There are no maximum assessment rate increases or decreases recommended for Zone 18 in FY 2023/24.

FY 2023/24 Assessments – All Zones
Zones 1 and 2 – Citywide Lighting and Citywide Landscaping • Based on the February 2023 CPI increase noted above, the FY 2023/24 assessment caps for Zones 1 and 2 have been increased by the 2% maximum approved by property owners, or $2.14 per unit per year in total. Due to projected expenses for Zone 1, the assessment to be levied will not be increased and will remain at $30.23 for FY 2023/24. Zone 2 will be increased by $1.46, raising the assessment to be levied to $74.71 for FY 2023/24. The total combined assessment to be levied is $104.94 annually.

Zone 3 – Canyon Lakes
• The assessment for Canyon Lakes has been increased from $0 to $70 annually; an increase of $70 per unit (maximum assessment rate for Canyon Lakes is $110). This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and to cover the cost of bringing forward landscape renovation projects. An “assessment vacation” was implemented last year due to the large reserve as a result of conversion of fountain into a landscaped area.

Zone 4 – Vista San Ramon
• The current assessment for Vista San Ramon is $180 per assessment unit. This rate is insufficient for the District to continue the current service level for this Zone.

Therefore, following discussions with the Home Owners Association representatives for the area, staff has prepared a separate Engineer’s Report to support a rate increase. That increase will be subject to a hearing and mail in ballot procedure which will occur following adoption of the budget and assessment rates for the rest of the District. If the ballot measure passes then the assessment rate will be increased, as authorized.

Zone 5 – Summerwood Loop
• The assessment for Summerwood Loop has been increased from $97 to $120

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annually; an increase of $23 per unit (maximum assessment rate for Summerwood Loop is $160). This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and to cover the cost of bringing forward landscape renovation projects.

Zone 6 – West Branch
• The assessment for West Branch is currently $380 per assessment unit. This is insufficient to maintain the current level of service and replace improvements as they come to the end of their service life. Staff will be completing analysis for an Engineer’s Report to support ballot proceedings to increase the assessment. This analysis will be conducted in parallel with discussions with residents with regard to various options and to determine their preferences. Any increase in the assessment level will be as a result of a separate procedure following approval of this Engineer’s Report and no increase is assessments is anticipated this fiscal year.

Zone 10 – Old Ranch Estates
• The assessment for Old Ranch Estates has been increased from $300 to $350 annually; an increase of $50 per unit (maximum assessment rate for Old Ranch Estates is $380). This increase will cover the cost of planned landscape renovations.

Zone 11 – Village Parkway
• The assessment for Village Parkway has been increased from $70 to $100 annually; an increase of $30 per unit (maximum assessment rate for Village Parkway is $110).

This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and to cover the cost of bringing forward irrigation renovation projects.

Zone 13 – Crown Ridge
• The assessment for Crown Ridge has been increased from $730 to $750 annually; an increase of $20 per unit (maximum assessment rate for Crown Ridge is $1,000).

This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and to cover the cost of bringing forward landscape and irrigation renovation projects.

Zone 16 – Thomas Ranch
• The assessment for Thomas Ranch has been increased from $55 to $65 annually; an increase of $10 per unit (maximum assessment rate for Thomas Ranch is $100). This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements.

Zone 19 – Glass House
• The maximum assessment for Glass House has been increased by the 2% maximum to $15,492.17 annually. The total assessment for Glass House has been increased from $14,000 to $15,492.17 annually; an increase of $1,492.17 (maximum assessment rate for Glass House is $15,492.17). This assessment is split through the method of apportionment described below. This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and landscape renovations.

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There are no assessment increases or decreases for Special Zones 1, 7, 8, 9, 12, 14, 15, 17 and 18, for FY 2023/24.

VII. ASSESSMENTMETHODOLOGY
Assessments are allocated in accordance with the Benefit Methodology included in Appendix B and the following Assessment Methodology. Within the zones, the assessment is determined by the use of the land, the size of the parcel, and the intensity of use of the parcel. Land use is classified as either (1) residential, (2) industrial, or (3) commercial and institutional. Within these use classifications an estimate of benefit is derived by considering the amount of lighting provided, the number of pedestrians generated by the land use, and the enhancement of the security and beauty of the property. The benefits of a single-family home provide the base for "unit" (proportion) calculations. In other words, a single-family home's unit factor is one (1.0).

The unit factor for other land uses is proportional to the benefit each parcel receives relative to a single-family home. Uses that involve more people have higher unit factors, and uses that have less frontage have lower unit factors. For example, a condominium's unit factor is 0.75 (because there is less street frontage), while commercial property unit factors range from 4 to 36 (because more people use the property and benefit from the improvements). See Appendix E for the full table of street Landscaping & Lighting unit factors.

Once costs are determined, and each parcel's factors are determined, each zone's costs are divided by the total of that zone's factors to determine the cost per factor. Each parcel's factor is then multiplied by the appropriate zone's factor cost(s) to determine that parcel’s FY 2023/24 assessment.

Special Zone 5 (Summerwood Loop) Assessment Methodology Improvements
See Appendix C for a description of the improvements in Zone 5 Estimated Costs
The estimated costs for maintaining the improvements within Zone 5 and for current and upcoming capital improvements are summarized in the Special Zone 5 Costs Benefit Distribution and Assessment Table given below. The reserves and long-term financing of the zone are summarized Reserve Fund Study, Table 2, attached.

Special and General Benefit
Special benefit has been determined by breaking the landscaped areas into subareas and estimating the special benefit derived to residents in Zone 5 for each subarea and determining the total general and special benefit as a weighted total of each subarea. Benefits include aesthetic benefits, security and safety benefit, landscaped buffers to traffic, shade from nearby trees and benefits to pedestrians and motorists from landscaping and trash removal adjacent to the walking path and travel ways.

These benefits are shared to varying degrees by residents outside of Zone 5 depending on the location of the landscaping improvement relative to residential units outside of the zone, arterial roadways (Alcosta Boulevard) and the Iron Horse Trail. That portion of the benefit attributable to special

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benefit is considered general benefit or the maintenance responsibility of the Citywide Zone 2.

Arterial
For locations adjacent to Alcosta Boulevard the majority of the benefit is assumed to be obtained by those residents closest to the improvement and therefore pass it more frequently, and derive benefits from its appearance and buffering effect from the arterial traffic. However, substantial benefit is attributable to passing users of the arterial road. For this reason, the benefit is split to 70% special benefit and 30% benefit attributable to general benefit or the Citywide Zone 2.

Interior
For all other areas the general benefit can be determined based on:
1) The proximity (location) of the landscaped improvements to homes within Zone 5 relative to its proximity areas outside of Zone 5.
2) The amount of pedestrian traffic from outside of Zone 5 compared to that within Zone 5 that will pass by or use the landscaped areas.
3) The amount of vehicle traffic from outside of Zone 5 compared to that within Zone 5 that will pass by the landscaped areas.

For each subarea it is assumed that the value of the location relative to its proximity to dwelling units within Zone 5 is worth 50 benefit points. The value to pedestrians is worth up to 25 benefit points and the value to motorists is worth up to 25 benefit points. The cumulative general benefit is calculated based on the general benefit for each subarea and the relative size of the landscaping within each subarea relative to the total.

The apportionment of benefit from location is based on the relative proximity of the landscaped improvement to assessed dwelling units relative to property that is outside of Zone 5, such that if a landscaped area is on average 10 feet from a home and 90 feet from the edge of the Zone then 10% of the benefit would be attributable to general benefit.

The apportionment of benefit due to pedestrian traffic depends on the area. For areas adjacent Fallview Street the pedestrian traffic is assumed to be approximately proportionate to the number of units within Zone 5 versus those in the adjacent apartment complex. That ratio is 416:421 (apartments: Zone 5 assessment units) or approximately 50 percent. Areas adjacent to Summerwood Loop are on the opposite side of the road from the apartments. It is therefore assumed that residents within Zone 5 will use the path more often as a route of travel as those outside of Zone 5. Some residents will also use the path from outside the zone including residents using it as a safe route to school. For areas adjacent to the Iron Horse Trail it is also anticipated that the majority of the pedestrians using the path will be from within Zone 5 but with significant users from the apartment area and other users from outside the Zone including students going to school. The general benefit points can therefore be determined using a ratio of 33 percent for both areas.

The apportionment of benefit points to motorists was established by assuming the great majority of traffic on minor streets is associated with Zone 5 dwelling units as opposed to passing traffic or traffic associated with the apartments. However, some traffic is due to drop-offs for school purposes and other reasons. Therefore, 10 percent of the benefit is assumed to be general benefit along

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Fallview Street and near the Iron Horse Trail. For areas adjacent to Summerwood Loop the general benefit is taken as 50 percent to account for traffic from the apartments as well as other non-local traffic and drop offs for school.

The overall distribution of benefit points for the subareas in Zone 5 is summarized below. The total general and special benefit was calculated by totaling the benefit in each area and weighting by the size of the landscaped subareas. The subareas belonging to the HOA are not included in the maintenance. Any landscaped areas along Springfield Drive will not be maintained with Zone 5 funds and for the purposes of calculating general benefit are assumed to be 100 percent general benefit. The capital costs listed below are from Zone 5 and do not include capital costs to be paid for from non-zone funds.

Special Zone 5
General Benefit Points per Category for each Subarea
Benefit
Category
Total Benefit
Points
Summerwood
Loop
Fallview Street Near Iron Horse
Trail
Location 50 11 (22%) 0 22 (44%)
Pedestrian 25 8.25 (33%) 12.5 (50%) 8.25 (33%)
Motorist 25 12.5 (50%) 2.5 (10%) 2.5 (10%)
$ 66,595
minus indirect costs $ (7,488)
$ 25,000
Total Direct Cost $ 84,107
129901.361 ft^2
$ 0.647
SubArea
Landscaped
Area (ft^2)
General
Benefit or
Citywide (%)
Special
Benefit (%)
General
Benefit Cost
Special
Benefit Cost
1 10391 0.3 0.7 2,018 $ $ 4,710
2 49867 0.3175 0.6825 10,251 $ $ 22,036
3 HOA NA NA NA NA
4 5225 1 0 $ 3,383 $ -
5 18286 0.15 0.85 1,776 $ $ 10,063
6 46133 0.3275 0.6725 9,782 $ $ 20,087
Total 129901 32.35% 67.65% 27,211 $ $ 56,896
22-23 Capital Costs
Operating and Capital Costs
23-24 Operating Cost
Total Landscaped Area
Cost per Square foot

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The overall distribution of special and general benefit/Zone 2 responsibility is 67.65% special benefit and 32.35% general benefit. The distribution of special benefit and general benefit/Zone 2 responsibility, is indicated on Special Zone 5 Costs, Benefit Distribution and Assessment table above.

Method of Assessment
The assessment spread shall be the same as that used for the entirety of the district as indicated in the Engineer’s Report.

Assessment to be Levied
The assessment to be levied for Zone 5 Special Zone per assessment unit is based on:
1) The maintenance and capital costs as distributed between special and general benefit/Zone 2 responsibility.
2) The administrative costs for the zone.
3) The number of assessment units in the zone.
4) Maintenance of reserves necessary for cash flow and capital improvement projects.

There are 421 assessment units within the zone.

The maximum allowable assessment is $160 per assessment unit.

The assessment to be levied for Fiscal Year 2023-2024 is $120.00 per assessment unit.

Consultants $ -
Tax Roll Fee $ -
Overhead and Administration $ 7,488.00
Administration Staffing $ -
Total $ 7,488.00
Administration Cost
84,107.00$
$ (27,211)
$ 7,488.00
64,384.25$
13,864.00$
50,520.25$
421
$ 120.00
Net to be Assessed
Number of Benefit Units
Assessment to be Levied per Unit
Assessment Analysis
Total Costs (Operating + Capital, No Admin)
Less General Benefit or Citywide
Plus Admin
Total Assessable Cost
Less Reserve Applied to current year

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Special Zone 19 (Glass House) Assessment Methodology
The assessment methodology for Special Zone 19 is different from that of the other 18 zones.

Zone 19 is comprised of three (3) parcels totaling 30.734 acres located in the southwest portion of the City on San Ramon Valley Boulevard. The three (3) property owners consist of City of San Ramon (City), First Baptist Church of Dublin-San Ramon (Church), and American Baptist Homes of the West (Valley Vista). Like other Special Zones within the City’s Landscaping & Lighting District, this Zone is financially responsible for the maintenance and operation of improvements in the immediate vicinity. These public improvements generally include a parking lot, driveway, handicap ramp, and associated landscaping and lighting that were constructed by Valley Vista as a part of their Conditions of Approval, and service the three (3) parcels.

The total operation, maintenance and servicing costs for the driveway maintenance, parking area maintenance, handicap ramp maintenance, landscaping maintenance and lighting operation are apportioned in accordance with a methodology that is consistent with standard assessment engineering practices.

In order to determine an equitable allocation to each parcel, the improvements listed above have been broken down into discrete maintenance components and a benefit spread methodology has been created for each.

Driveway Maintenance
There is a 7,610 square-foot driveway that accesses San Ramon Valley Boulevard and services each of the three (3) properties. The driveway maintenance cost is estimated to be $3,130.66 annually (in 2009 dollars) and includes sidewalks, storm drains, lighting, street sweeping, and signage. The standard method used to allocate the driveway maintenance costs to the three (3) benefiting parcels was based on the vehicle traffic received by each property.

Projected traffic was estimated based on the total number of parking spaces allocated to each parcel. There are a total of 121 parking spaces allocated to the three (3) parcels (20 for the City, 39 for the Church, and 62 for Valley Vista). Therefore, the $3,130.66 will be allocated as $517.46 (16.53%) to the City, $1,009.06 (32.23%) to the Church, and $1,604.14 (51.24%) to Valley Vista.

Parking Lot Maintenance
As a Condition of Approval for Valley Vista, they built a 17-stall parking area that services two (2) of the three (3) properties (City and Church parcels). The Valley Vista parcel does not use the parking lot. The parking lot has restricted usage of 14 hours each day between the hours of 6:00 a.m. and 10:00 p.m. This parking lot is used for overflow parking from the City parcel and the Church parcel. The Church parcel has a restricted easement that allows them to use the parking lot for 4 hours each Sunday. The parking lot maintenance is $3,903 annually (in 2009 dollars) and includes pavement maintenance, parking stall marking, sweeping, storm drains, and sidewalks. The standard method used to allocate the parking lot maintenance to the two (2) benefitting parcels was based on the total number of hours used by each property owner. It is estimated there are 112 total parking hours (16 hours/day x 7 days). It is assumed that the City will use the parking lot 108 hours per week and the Church will use the parking lot 4 hours per week. Valley Vista will not use the parking lot. Therefore, the $3,903 is allocated as $3,763.60 (96.43%) to the City, $139.39 (3.57%) to the Church, and $0 to Valley Vista.

Handicap Ramp

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A bus stop was constructed along San Ramon Valley Boulevard adjacent to and accessible to the three (3) properties. A handicap ramp was not required to access the properties but was built by Valley Vista to enhance access to their property. The handicap ramp is approximately 1,400 square feet and maintenance is estimated to be $3,542.75 annually (in 2009 dollars).

The maintenance of the handicap ramp only includes surface improvements such as concrete, handrails, lighting, and storm drains (it does not include any subsurface improvements). Since the handicap ramp was built to enhance the Valley Vista property, 100% of the maintenance is the responsibility of Valley Vista.

Landscape Maintenance
Approximately 5,800 square feet of landscaping improvements were installed adjacent to the parking area. The landscaping improvement maintenance requirements include tree maintenance and replacement, shrub ground cover maintenance and replacement, irrigation, utilities (such as water and electricity), and the replacement of irrigation controllers. The annual maintenance cost is approximately $2,711 (in 2009 dollars). It has been agreed upon by the three (3) property owners that the total cost of maintaining the landscaping will be 100% allocated to the City parcel.

In summary, the total costs of the maintenance represented above are $13,811 annually (in 2009 dollars). Based upon the above calculations, the City is responsible for approximately 52.7%, the Church is responsible for approximately 8.6% and Valley Vista is responsible for approximately 38.7%.

It should be noted that, prior to the formation of Zone 19, the three parcel owners were responsible for paying the Zone 1 and Zone 2 assessments. Each parcel owner will continue to pay those assessments in addition to the Zone 19 assessment.

Assessment Range
The per-unit ranges for all zones are determined by estimating the costs for the current year at the time the range is established and dividing the costs by the number of unit factors estimated for that year. This per-unit cost becomes the bottom of the range. The top of the range is determined by estimating the costs at the end of a five-year period and dividing that number by the number of expected unit factors at that time.

VIII. REVENUES AND EXPENDITURES
Charts in Appendix F provide a summary of the proposed zone budgets for FY 2023/24, FY 2022/23 projected year- end revenues and expenditures, FY 2022/23 adopted budget, and the actual FY 2021/22 Landscaping & Lighting District revenues and expenditures. The total FY 2023/24 proposed budget for the Landscaping & Lighting District is $3,746,731. The distribution of costs between assessable properties is determined by the Assessment Methodology described in Section VII of this Report.

IX. ASSESSMENTROLL
The following is a summary of information included in the Assessment Roll that because of its bulk is filed separately with the City Clerk. According to the Landscaping and Lighting Act, the

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information must include a listing of all parcels of land within the assessment district. Each parcel must be listed by its distinctive designation, a description of the parcel, and the proposed assessment on the parcel in proportion to the estimated benefit it receives from the improvement.

This is done in the following format:

Property Description Property Description FY 2023/24
(Assessor's Parcel #) (Assessor's Description) Assessment Total Assessment: $3,746,731
The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

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Packet Pg. 178 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting RESOLUTION NO. 2023-031

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

DESCRIBING NEW IMPROVEMENTS AND ORDERING THE DISTRICT ENGINE TO PREPARE AND FILE THE LANDSCAPING & LIGHTING DISTRICT NO. 1984 ENGINEER'S REPORT FOR FY 2023/24
WHEREAS, Section 22622 of the Streets and Highways Code requires that the Council order the preparation of an Engineer's Report prior to initiating proceedings to set annual levy of assessments for any Assessment District created under the Landscaping Lighting Act of 1972.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Ramon does hereby order the District Engineer to prepare and file the Landscaping & Lighting Dis No. 1984-1 Engineer's Report for Fiscal Year 2023/24.

PASSED, APPROVED, AND ADOPTED, at the meeting of March 28, 2023 by following votes:

AYES: Cm. Armstrong, Perkins, Rubio and Verose
NOES:

ABSENT: Mayor Hudson
ABSTAIN:

ATTEST:

Appendix A

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C-1

APPENDIX C

PLANS AND SPECIFICATIONS FOR IMPROVEMENTS
Details of the street lights and landscaping improvements within the District and locations of these improvements are outlined in the final maps, subdivision improvement plans, capital improvement plans, and as follows:

Zone 1 – Citywide Lighting
A list of street light locations for Zone 1 is on file with the Public Works Department, Public Services Division. They are located throughout the City with the exception of Dougherty Valley.

Zone 2 – Citywide Landscaping
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes tree, shrubs, groundcover, turf, irrigation, and decorative lighting. These areas exclude Bishop Ranch and Dougherty Valley.

Zone 3 – Canyon Lakes
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includestrees, shrubs, groundcover, irrigation, and one decorative wall with decorative lighting.

Zone 4 – Vista San Ramon
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 5 – Summerwood Loop
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, and irrigation.

Zone 6 – West Branch
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, two decorative fountains, three gazebos, decorative lighting, pathways, jogging trails (including bridge), exterior soundwall maintenance, and open space.

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Zone 7 – Bent Creek
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, pathways, and a creek.

Zone 8 - Deerwood
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a retaining wall, an entrance sign, and decorative lighting.

Zone 9 – Country View
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 10 – Old Ranch Estates
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, entrance sign, irrigation, decorative lighting, and open space.

Zone 11 – Village Parkway
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 12 – El Nido
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, detention basin, fencing, maintenance road, and creeks.

Zone 13 – Crown Ridge
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a detention basin, and a maintenance road.

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Zone 14 – Four Oaks
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a detention basin, fencing, and a maintenance road.

Zone 15 – Circle E
Referto the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and a detention basin.

Zone 16 – Thomas Ranch
Referto the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover and irrigation.

Zone 17 – Henry Ranch
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and a Vortech water control facility.

Zone 18 – Old Ranch Summit
Referto the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and detention basins.

Zone 19 – Glass House
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a driveway, parking area, and handicap ramp.

Additional details are provided on the attached capital improvement program project description sheets.

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APPENDIX D

CITY OF SAN RAMON

LANDSCAPING & LIGHTING DISTRICT GUIDELINES

TRANSFER OF LANDSCAPING MAINTENANCE RESPONSIBILITIES FROM PRIVATE

PROPERTY OWNER(S)/DEVELOPERS TO THE CITY OF SAN RAMON FOR AREAS

ADJACENT TO THE PUBLIC RIGHT-OF-WAY
From time to time private property owner(s), Homeowners' Associations, or developers request that the City assume maintenance of existing private property, it is important to establish procedural guidelines for the assumption of such responsibilities. These guidelines are:

New Development

1. If the owner(s)/developer of a new development wishes to have an area maintained by the City, discussions will be initiated with the City during the planning review process.

2. The owner(s)/developer shall provide area and landscaping information to the City so that the City can develop maintenance cost estimates and the corresponding assessment amount.

3. After the City determines the assessment amount, including an assessment range or inflation factor, the owner(s)/developer shall petition the City in writing to request formation of a Special Landscaping & Lighting District or Special Zone within the existing Landscaping & Lighting District. This petition shall be in conformance with the Right to Vote on Taxes Act (Proposition 218).

4. Following review and confirmation of the petition, the City shall conduct a public hearing and an election of the owner(s) in accordance with the Landscaping and Lighting Act and the Right to Vote on Taxes Act. The Public Hearing and election shall occur prior to the approval (vesting) of the development with Conditions of Approval. The assessment may only be levied if there is not a majority protest and a majority of the ballots weighted according to the proportional financial obligation of the affected property, are in favor of the proposal.

5. The owner(s)/developer can proceed to obtain City development approval designating the area(s) to be conveyed to and maintained by the City on appropriate development maps and plans.

6. Properties will be assessed upon Final Map approval by the City, recordation by the County Recorder's Office, and inclusion of the parcels on the Assessment Roll by the County Assessor's Office. It shall be the responsibility of the current property owner of each parcel to pay the assessment.

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7. The owner(s)/developer shall be responsible to disclose the assessment on properties that are sold. If a Homeowners' Association is created within the development, the assessment shall be explained in the CC&Rs.

8. The owner(s)/developer shall install irrigation and landscaping in conformance with the approved landscaping plans. The approved plans shall be in accordance with information provided during the development review process and the City of San Ramon's Beautification Guidelines.

9. Following the completion of a minimum one-year warranty maintenance period, the City shall accept maintenance of the area.

Existing Developments

1. Discussions with the City for the transfer of maintenance shall be initiated by the property owner(s) or Homeowners' Association. The owner(s) shall provide available area and landscaping information to the City so that the City can develop any capital and/or maintenance costs and the corresponding assessment amount.

2. Based upon these discussions, the City shall determine an assessment amount, which will include an assessment range or inflation factor. The assessment amount shall include the capital costs required to bring the property up to City Beautification Standards, as well as the ongoing maintenance costs. The City may assist in financing these capital improvements through annual installment assessments consistent with the provisions of the Landscaping and Lighting Act.

3. After the City determines the assessment amount, the owner(s) shall petition the City in writing to request formation of a Special Landscaping & Lighting District or Special Zone within the existing Landscaping & Lighting District. This petition shall be in accordance with the Right to Vote on Taxes Act.

4. Following review and confirmation of the petition, the City shall conduct a Public Hearing and an election of the owner(s) in accordance with the Landscaping and Lighting Act and the Right to Vote on Taxes Act. The assessment may only be levied if there is not a majority protest and a majority of the ballots weighted according to the proportional financial obligation of the affected property, are in favor of the proposal.

5. The owners of the property shall convey title of the property to be maintained (including any existing facilities such as water meters), to the City.

6. Properties will be assessed upon inclusion of the assessment on the County Assessment Roll.

7. Property owners shall be responsible for disclosing the assessment upon the sale of their private property. If there is a Homeowners' Association, the assessment shall be explained in the CC&Rs.

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8. Properties will be assessed upon inclusion of the parcels on the Assessment Roll by the County Assessor's Office.

BENEFIT METHODOLOGY
According to the Landscaping and Lighting Act, the assessment "may be apportioned by any formula or method, which fairly distributes the new amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements" (Streets and Highways Code, Section 22573). Under the Right to Vote on Taxes Act, only special benefits are assessable.

Citywide Assessment
The Citywide assessment was confirmed by a majority vote for Measure K during the November 1996 elections. Measure K provides for a continuation of the $53 per unit per year Citywide Assessment through June 1998. On July 1, 1998, the Citywide assessment increased to $59 per unit per year.

On July 11, 2006, the City Council approved Resolution No. 2006-106 adopting the new rate of $79 per unit for FY 2006/07, which includes an annual adjustment based on the Consumer Price Index (CPI) not to exceed 2%.

The Citywide Assessment provides for street lighting and three categories of landscaping:

Category 1 - Bishop Ranch Area
Landscaping maintenance within the Bishop Ranch area is governed by their Annexation Agreement to the City of San Ramon.

Category 2 - Arterial Medians
Medians along arterials are the responsibility of the City and will be maintained at a standard determined by the City. Arterials are: Crow Canyon Road, Bollinger Canyon Road (between Crow Canyon Road and Alcosta Boulevard), San Ramon Valley Boulevard, Alcosta Boulevard, Dougherty Road, Village Parkway, Fostoria Way, and Old Ranch Road.

Category 3 - Arterial Roadsides
Roadsides along arterials are the shared responsibility of the City and the adjacent private development – 30% of the cost for arterial roadsides is included within the Citywide Assessment while the remaining 70% is included within the special zone assessments described below. This shared responsibility is based upon the following factors:
a. Enhanced landscaping along arterial roadsides provides special benefit to both the City and the adjacent property owners.
b. Portions of the landscaped arterial roadside areas were previously maintained by the adjacent development, or private property owners, and were then deeded over to the City for maintenance.

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c. Arterial roadside landscaping was originally installed as part of the private development. d. In some cases, landscaped arterial roadside areas provide special benefit by serving as an entry statement into the private development area.

Confirmation of the Citywide Assessment was based on the methodology as prescribed in the FY 1996/97 Engineer's Report for the City of San Ramon Landscaping & Lighting District 1984-1.

As a result, the methodology did not include the assessment of any public agency properties for the Citywide Assessment. Starting in FY 2006/07 public agencies including fire stations, schools (both public and private), churches, and city owned facilities will be assessed using the commercial/institutional methodology. The methodology for nonresidential, commercial, and industrial properties remains consistent with the FY 1996/97 Engineer's Report.

Special Zone Assessments
Special zone assessments provide for landscaping and maintenance of landscaping in two categories:

Category 1 - Arterial Roadside
Roadsides along arterials are the shared responsibility of the City and the adjacent private development. The special zone assessments provide for 70% of the cost of arterial roadsides.

Category 2 - Other Areas
Public medians, parkways, public open space and roadsides other than arterial medians and arterial roadsides provide a special benefit to and are the responsibility of the private development adjacent to such landscaping. Therefore, all costs associated with these areas are provided by the special zone assessment.

City services for the landscaping or the maintenance of these two categories will be assessed on a benefit basis against properties through the creation of a special zone. The special assessment zone will be defined by either the boundaries of the specific subdivision requesting the maintenance or by the District Engineer who will determine special benefit.

Currently, there are 17 special zones:

1. Special Zone 3 - Canyon Lakes 10. Special Zone 12 - El Nido

2. Special Zone 4 - Vista San Ramon 11. Special Zone 13 - Crown Ridge

3. Special Zone 5 - Summerwood Loop 12. Special Zone 14 - Four Oaks

4. Special Zone 6 - West Branch 13. Special Zone 15 - Circle E

5. Special Zone 7 - Bent Creek 14. Special Zone 16 - Thomas Ranch

6. Special Zone 8 - Deerwood 15. Special Zone 17 - Henry Ranch

7. Special Zone 9 - Country View 16. Special Zone 18 - Old Ranch Summit

8. Special Zone 10 - Old Ranch Estates 17. Special Zone 19 - Glass House

9. Special Zone 11 - Village Parkway

5.7.a
Packet Pg. 187 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting

APPENDIX E

STREET LANDSCAPING & LIGHTING UNIT FACTORS
By Land Use and Use Code
Use Intensity & Security &
Land Use Code1 Visibility Pedestrian Aesthetics Total
Single Family 11-19 .375 .25 .375 1.00
Condominium 29 .250 .25 .250 .75
Multiple Residential (including hotels, motels)
Units:

Two 21 .50 .50 .50 1.50
Three 22 .75 .75 .75 2.25
Four 23 1.00 1.00 1.00 3.00
Five 24 1.25 1.25 1.25 3.75
6 - 12 25 2.50 2.50 2.50 7.50
13 - 24 26 4.50 4.50 4.50 13.50
25 - 59 27 5.00 10.00 5.00 20.00
60 - 80 28 8.75 17.50 8.75 35.00
81 - 100 28 11.25 22.50 11.25 45.00
101 - 200 28 18.75 37.50 18.75 75.00
201 - 400 28 37.50 75.00 37.50 150.00
401 - 600 28 62.50 125.00 62.50 250.00
601 - 800 28 87.50 175.00 87.50 350.00
801 - 1000 28 112.00 225.00 112.50 450.00
etc. etc. etc. etc. etc. etc.

Industrial 50 - 59 Assessment based on frontage and total area of the parcel.

Commercial and 29 - 49 Please see below
Institutional 70 - 79 Please see below
Industrial (Codes 50 - 59 - Frontage Factor plus Area Factor) Frontage (Ft) Factors Parcel Area (SF) Parcel Area (AC) Factors 0 - 200 4 0 - 25,000 0.00 - 0.57 4
201 - 500 12 25,001 - 100,000 0.58 - 2.29 12
501 - 1000 24 100,001 - 250,000 2.30 - 5.79 24
1001 or more 36 250,001 or more 5.80 or more 36
Commercial and Institutional (Codes 29 - 49 and 70 - 79 - Frontage Factor plus Area Factor) Frontage (Ft) Factors Parcel Area (SF) Parcel Area (AC) Factors 0 - 200 4 0 - 5,000 0.00 - .11 4
201 - 500 8 5,001 - 10,000 0.12 - .22 8
501 - 1,000 12 10,001 - 25,000 .23 - .58 12
1,001 - 3,000 16 25,001 - 100,000 .59 - 2.29 16
3,001 - 5,000 24 100,001 - 500,000 2.30 - 11.49 24
5,001 or more 36 500,001 or more 11.50 or more 36
1 The Use Code is the designation used by the County Assessor's Office to indicate how the land is being used.

E-1

5.7.a
Packet Pg. 188 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-1

APPENDIX F
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 1 - CITYWIDE LIGHTING
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 1,584,327 $ 1,154,368 $ 1,154,368 $ 899,420

REVENUES
Assessment Revenue 799,175 801,564 801,564 801,564
Return Funding - CIP 28,549
Interest/Finance Adjustment (42,560) - - -
Damage Reimbursement 21,826 - - -
Total Revenues 806,990 801,564 801,564 801,564

EXPENDITURES
Personnel 112,248 187,506 187,506 203,631
Contracts 53,989 28,540 28,540 28,540
Utilities 402,120 433,000 433,000 435,000
Materials & Supplies 25,800 22,700 22,700 22,700
Other - - - -
Indirect Costs 73,115 72,201 72,201 87,396
Assessment Collection Fee 23,446 21,158 21,158 21,158
LED Project Financing Lease Pmt 66,231 68,407 68,407 70,648 Total Expenditures 756,949 833,512 833,512 869,073
Net Increase (Decrease) in Fund Balance 50,041 (31,948) (31,948) (67,509) Fund Balance w/o Project Costs 1,634,368 1,122,420 1,122,420 831,910 % of Operating Costs 216% 135% 135% 96%

IMPROVEMENT PROJECTS
CIP 300001 - Street Light Pole Painting - - - -
CIP 300001 - Signal Pole Painting 30,000 48,000 48,000 48,000 CIP 300021 - Relamping 50,000 75,000 75,000 50,000
CIP 905530 - IHT Overcrossing 400,000 100,000 100,000 - Total Improvement Projects 480,000 223,000 223,000 98,000 Net Increase (Decrease) in Fund Balance (429,959) (254,948) (254,948) (165,509)

FUND BALANCE
Fund Balance, June 30 $ 1,154,368 $ 899,420 $ 899,420 $ 733,910 % of Operating Costs 153% 108% 108% 84%

LEVY INFORMATION
Total Special Assessment 799,175 801,564 801,564 801,564 Total Parcels Levied 26,436.50 26,515.50 26,515.50 26,515.50 Assessment Rate 30.23 30.23 30.23 30.23
Maximum Assessment Rate 33.24 33.90 33.90 34.58

5.7.a
Packet Pg. 189 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-2
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 2 - CITYWIDE LANDSCAPING
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 458,658 $ 578,288 $ 578,288 $ 487,708

REVENUES
Assessment Revenue 1,821,157 1,822,457 1,822,457 1,858,878 Return Funding - CIP -
Interest/Finance Adjustment (14,573)
Damage Reimbursement 48,205
Electric Vehicle Charging Station 13 800
Fostoria Revenue (Town of Danville) 11,223 11,409 11,409 11,409 Total Revenues 1,866,026 1,833,866 1,833,866 1,871,087

EXPENDITURES
Personnel - Public Services 377,893 375,634 375,634 392,360 Personnel - Engineering 9,708 10,358 10,358 22,152
Contracts 395,692 404,762 404,762 420,513
Utilities 371,561 391,850 391,850 421,950
Materials & Supplies 9,572 22,150 22,150 17,050
Other 605 650 650 650
Indirect Costs 135,490 128,447 128,447 158,675
Transfers Out to Special Zones - 30% Arterial Share 373,875 446,895 446,895 358,719 Total Expenditures 1,674,396 1,780,746 1,780,746 1,792,069 Net Increase (Decrease) in Fund Balance 191,629 53,120 53,120 79,018 Fund Balance w/o Project Costs 650,288 631,408 631,408 566,726 % of Operating Costs 39% 35% 35% 32%

IMPROVEMENT PROJECTS
CIP 300002 - Landscape Renovation 60,000 60,000 60,000 60,000 CIP 300002 - Irrigation Cabinets -
CIP 300002 - Remote Control Valves - - - -
CIP 300002 - Irrigation Controllers - - - -
CIP 300002 - Irrigation Renovation
CIP 300002 - Tree Removal/Replacement 12,000 12,000 12,000 12,000 CIP 300002 - Soundwall Repairs - - - -
Transfers Out to Special Zones - 30% Arterial Share - 71,700 71,700 39,150 Total Improvement Projects 72,000 143,700 143,700 111,150 Net Increase (Decrease) in Fund Balance 119,629 (90,580) (90,580) (32,132)

FUND BALANCE
Fund Balance, June 30 $ 578,288 $ 487,708 $ 487,708 $ 455,576 % of Operating Costs 35% 27% 27% 25%

LEVY INFORMATION
Total Special Assessment 1,781,050 1,822,457 1,822,457 1,858,878 Total Parcels Levied 24,802.25 24,881.25 24,881.25 24,881.25 Assessment Rate 71.81 73.25 73.25 74.71
Maximum Assessment Rate 71.81 73.25 73.25 74.71

5.7.a
Packet Pg. 190 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-3
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 3 - CANYON LAKES

2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 765,859 $ 779,567 $ 779,567 $ 503,556

REVENUES
Assessment Revenue 240,940 - - 210,823
Return Funding - CIP -
Interest (21,235) - - -
Damage Reimbursement - - - -
HOA Contribution to Landscape Renovation - - - -
Other Revenue (Transfers from Citywide) 110,763 103,290 103,290 103,282 Total Revenues 330,468 103,290 103,290 314,105

EXPENDITURES
Personnel 96,691 103,122 103,122 111,554
Contracts 50,123 66,064 66,064 66,508
Utilities 106,352 133,000 133,000 118,800
Materials & Supplies 3,700 8,700 8,700 8,700
Indirect Costs 34,894 33,415 33,415 38,710
Total Expenditures 291,760 344,301 344,301 344,272
Net Increase (Decrease) in Fund Balance 38,708 (241,011) (241,011) (30,168) Fund Balance w/o Project Costs 804,566 538,556 538,556 473,388 % of Operating Costs 276% 156% 156% 138%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300003 - Remote Control Valves 10,000 10,000 25,000 CIP 300003 - Tree Removal/Replacement 25,000 25,000 25,000 10,000 CIP 300003 - Landscape Renovation 15,000 15,000 45,000
Transfer from Citywide - 30% Share of Arterial - (15,000) (15,000) (24,000) Total Improvement Projects 25,000 35,000 35,000 56,000
Net Increase (Decrease) in Fund Balance 13,708 (276,011) (276,011) (86,168)

FUND BALANCE
Fund Balance, June 30 $ 779,567 $ 503,556 $ 503,556 $ 417,388 % of Operating Costs 267% 146% 146% 121%

LEVY INFORMATION
Total Special Assessment 240,940 - - 210,823
Total Parcels Levied 3,011.75 3,011.75 3,011.75 3,011.75 Assessment Rate 80 - - 70
Maximum Assessment Rate 110 110 110 110

5.7.a
Packet Pg. 191 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-4
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 4 - VISTA SAN RAMON
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 48,437 $ 44,946 $ 44,946 $ 23,309

REVENUES
Assessment Revenue 28,980 28,980 28,980 28,980
Return Funding - CIP
Interest (1,483) - - -
Damage Reimbursement - - - -
Other Revenue (Transfers from Citywide) 6,007 6,363 6,363 6,257 Total Revenues 33,504 35,343 35,343 35,237

EXPENDITURES
Personnel 11,184 11,777 11,777 8,046
Contracts 5,984 9,132 9,132 9,316
Utilities 14,806 16,400 16,400 16,100
Materials & Supplies 523 1,500 1,500 1,500
Indirect Costs 4,498 4,171 4,171 4,429
Total Expenditures 36,994 42,980 42,980 39,391
Net Increase (Decrease) in Fund Balance (3,491) (7,637) (7,637) (4,154) Fund Balance w/o Project Costs 44,946 37,309 37,309 19,155 % of Operating Costs 64% 87% 87% 49%

IMPROVEMENT PROJECTS
Interior
CIP 300004 - Mulch 14,000 14,000
CIP 300004 - Landscape Renovation
CIP 300004 - Tree Removal/Replacement
Arterial
CIP 300004 - Landscape Renovation
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects - 14,000 14,000 -
Net Increase (Decrease) in Fund Balance (7,636) (21,637) (21,637) (4,154)

FUND BALANCE
Fund Balance, June 30 44,946$ $ 23,309 $ 23,309 $ 19,155 % of Operating Costs 64% 54% 54% 49%

LEVY INFORMATION
Total Special Assessment 28,980 28,980 28,980 28,980
Total Parcels Levied 161 161 161 161
Assessment Rate 180 180 180 180
Maximum Assessment Rate 180 180 180 180

5.7.a
Packet Pg. 192 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-5
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 5 - SUMMERWOOD LOOP
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 58,836 $ 32,669 $ 32,669 $ 23,369

REVENUES
Assessment Revenue 40,837 40,837 40,837 50,520
Interest (1,837) - - -
Return Funding - CIP - - - -
Other Revenue (Transfers from Citywide) 3,787 21,134 21,134 27,211 Total Revenues 42,787 61,971 61,971 77,731

EXPENDITURES
Personnel 18,817 19,402 19,402 20,439
Contracts 15,622 17,953 17,953 18,448
Utilities 16,085 16,820 16,820 19,070
Materials & Supplies 497 1,150 1,150 1,150
Indirect Costs 6,433 5,946 5,946 7,488
Total Expenditures 57,454 61,271 61,271 66,595
Net Increase (Decrease) in Fund Balance (14,667) 700 700 11,136 Fund Balance w/o Project Costs 44,169 33,369 33,369 34,505 % of Operating Costs 77% 54% 54% 52%

IMPROVEMENT PROJECTS
Interior
CIP 300005 - Landscape Renovation 11,500 10,000 10,000 25,000 CIP 300005 - Remote Control Valves - - -
Arterial
None - - - -
Transfer from Citywide - 30% Share of Arteria - - - -
Total Improvement Projects 11,500 10,000 10,000 25,000
Net Increase (Decrease) in Fund Balance (26,167) (9,300) (9,300) (13,864)

FUND BALANCE
Fund Balance, June 30 $ 32,669 $ 23,369 $ 23,369 $ 9,505 % of Operating Costs 57% 38% 38% 14%

LEVY INFORMATION
Total Special Assessment 40,837 40,837 40,837 50,520
Total Parcels Levied 421 421 421 421
Assessment Rate 97 97 97 120
Maximum Assessment Rate 160 160 160 160

5.7.a
Packet Pg. 193 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-6
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 6 - WEST BRANCH
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 154,512 $ 130,472 $ 130,472 $ 102,711

REVENUES
Assessment Revenue 240,065 240,065 240,065 240,065
Return Funding - CIP
Interest (6,037) - - -
Other Revenue (Damage Reimbursement) 487
Other Revenue (Transfers from Citywide) 103,069 108,016 108,016 87,308 Total Revenues 337,585 348,081 348,081 327,373

EXPENDITURES
Personnel 75,861 78,536 78,536 81,777
Contracts 105,460 99,518 99,518 101,017
Utilities 130,100 163,900 73,900 93,100
Materials & Supplies 97 9,150 9,150 9,150
Indirect Costs 39,187 37,738 37,738 36,111
Total Expenditures 350,705 388,842 298,842 321,155
Net Increase (Decrease) in Fund Balance (13,120) (40,761) 49,239 6,218 Fund Balance w/o Project Costs 141,392 89,711 179,711 108,929 % of Operating Costs 40% 23% 60% 34%

IMPROVEMENT PROJECTS
Interior
CIP 300006 - Landscape Renovation - - - -
Arterial
CIP 300006 - Step Fountain CL2 Tablet Feeders 3,920 - - CIP 300006 - Step Fountain Sump Pump
CIP 300006 - Step Fountain Sand Filter
CIP 300006 - Step Fountain Filter Pump
CIP 300006 - Step Fountain Display Pumps/Motors 110,000 110,000 CIP 300006 - Step Fountain Backwash Valve & Mulit-Port Handle CIP 300006 - Reflection Fountain CL2 Tablet Feeders
CIP 300006 - Reflection Fountain Sump Pump
CIP 300006 - Reflection Fountain Sand Filter
CIP 300006 - Reflection Fountain Filter Pump
CIP 300006 - Reflection Fountain Display Pumps/Motors
CIP 300006 - Recoat Step Fountain
CIP 300006 - Remote Control Valves - -
CIP 300006 - Landscape Renovation 7,000 - -
CIP 300006 - Tree Removal/Replacement - - - -
CIP 300006 - Soundwalls - Repair/Paint - - - -
Transfer from Citywide - 30% Share of Arterial - (33,000) (33,000) - Total Improvement Projects 10,920 77,000 77,000 -
Net Increase (Decrease) in Fund Balance (24,040) (117,761) (27,761) 6,218

FUND BALANCE
Fund Balance, June 30 $ 130,472 $ 12,711 $ 102,711 $ 108,929 % of Operating Costs 37% 3% 34% 34%

LEVY INFORMATION
Total Special Assessment 240,065 240,065 240,065 240,065 Total Parcels Levied 631.75 631.75 631.75 631.75
Assessment Rate 380 380 380 380
Maximum Assessment Rate 380 380 380 380

5.7.a
Packet Pg. 194 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-7
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 7 - BENT CREEK
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 225,867 $ 140,772 $ 140,772 $ 124,326

REVENUES
Assessment Revenue 201,140 201,140 201,140 201,140
Return Funding - CIP
Interest (6,940) - - -
Other Revenue (Transfers from Citywide) 28,200 21,718 21,718 22,685 Total Revenues 222,400 222,858 222,858 223,825

EXPENDITURES
Personnel 39,608 42,247 42,247 44,831
Contracts 69,624 67,616 67,616 69,600
Utilities 66,017 79,200 79,200 80,000
Materials & Supplies 1,413 6,700 6,700 6,700
Indirect Costs 20,832 21,041 21,041 25,480
Total Expenditures 197,495 216,804 216,804 226,611
Net Increase (Decrease) in Fund Balance 24,905 6,054 6,054 (2,786) Fund Balance w/o Project Costs 250,772 146,826 146,826 121,540 % of Operating Costs 127% 68% 68% 54%

IMPROVEMENT PROJECTS
Interior
CIP 5404 - Irrigation Cabinets - - - -
CIP 300007 - Bollards 80,000 - - -
CIP 300007- Remote Control Valves - 5,000 5,000 5,000
CIP 300007 - Backflow Preventers - -
CIP 300007 - Paint/Seal Bridge Overpass - - - 7,500
CIP 300007 - Landscape Renovation 10,000 - - -
Arterial
CIP 300007 - Landscape Renovation 20,000 20,000 20,000 20,000 CIP 300007 - Paint/Repair Gazebos - - - 3,000
CIP 300007- Remote Control Valves - 5,000 5,000 -
CIP 300007 - Backflow Preventers - -
Transfer from Citywide - 30% Share of Arterial - (7,500) (7,500) (6,900) Total Improvement Projects 110,000 22,500 22,500 28,600 Net Increase (Decrease) in Fund Balance (85,095) (16,446) (16,446) (31,386)

FUND BALANCE
Fund Balance, June 30 $ 140,772 $ 124,326 $ 124,326 $ 92,940 % of Operating Costs 71% 57% 57% 41%

LEVY INFORMATION
Total Special Assessment 201,140 201,140 201,140 201,140 Total Parcels Levied 452 452 452 452
Assessment Rate 445 445 445 445
Maximum Assessment Rate 445 445 445 445

5.7.a
Packet Pg. 195 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-8
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 8 - DEERWOOD
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 65,258 $ 31,530 $ 31,530 $ 39,876

REVENUES
Assessment Revenue 63,900 73,485 73,485 73,485
Return Funding - CIP
Interest (2,275) - - -
Other Revenue (Transfers from Citywide) 27,021 27,917 27,917 32,155 Total Revenues 88,646 101,402 101,402 105,640

EXPENDITURES
Personnel 42,621 44,600 44,600 48,576
Contracts 5,108 8,925 8,925 9,056
Utilities 35,475 29,100 29,100 36,100
Materials & Supplies - 1,400 1,400 1,400
Indirect Costs 9,171 9,031 9,031 12,052
Total Expenditures 92,375 93,056 93,056 107,184
Net Increase (Decrease) in Fund Balance (3,729) 8,346 8,346 (1,544) Fund Balance w/o Project Costs 61,530 39,876 39,876 38,332 % of Operating Costs 67% 43% 43% 36%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300008 - Remote Control Valves - - - -
CIP 300008 - Landscape Renovation 30,000 - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects 30,000 - - -
Net Increase (Decrease) in Fund Balance (33,729) 8,346 8,346 (1,544)

FUND BALANCE
Fund Balance, June 30 $ 31,530 $ 39,876 $ 39,876 $ 38,332 % of Operating Costs 34% 43% 43% 36%

LEVY INFORMATION
Total Special Assessment 63,900 73,485 73,485 73,485
Total Parcels Levied 639 639 639 639
Assessment Rate 100 115 115 115
Maximum Assessment Rate 115 115 115 115

5.7.a
Packet Pg. 196 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-9
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 9 - COUNTRY VIEW
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 31,637 $ 41,689 $ 41,689 $ 28,333

REVENUES
Assessment Revenue 18,400 9,200 9,200 9,200
Interest (810) - - -
Other Revenue (Transfers from Citywide) 7,167 6,367 6,367 6,526 Total Revenues 24,757 15,567 15,567 15,726

EXPENDITURES
Personnel 2,333 2,345 2,345 2,601
Contracts 4,644 6,288 6,288 6,477
Utilities 4,318 9,700 9,700 9,400
Materials & Supplies 830 830 830 830
Indirect Costs 2,579 2,060 2,060 2,446
Total Expenditures 14,705 21,223 21,223 21,754
Net Increase (Decrease) in Fund Balance 10,052 (5,656) (5,656) (6,028) Fund Balance w/o Project Costs 41,689 36,033 36,033 22,306 % of Operating Costs 284% 170% 170% 103%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300009 - Irrigation Controllers - 7,500 7,500 -
CIP 300009 - Remote Control Valves - 3,500 3,500 -
Transfer from Citywide - 30% Share of Arterial - (3,300) (3,300) - Total Improvement Projects - 7,700 7,700 -
Net Increase (Decrease) in Fund Balance 10,052 (13,356) (13,356) (6,028)

FUND BALANCE
Fund Balance, June 30 41,689$ $ 28,333 $ 28,333 $ 22,306 % of Operating Costs 284% 134% 134% 103%

LEVY INFORMATION
Total Special Assessment 18,400 9,200 9,200 9,200
Total Parcels Levied 184 184 184 184
Assessment Rate 100 50 50 50
Maximum Assessment Rate 100 100 100 100

5.7.a
Packet Pg. 197 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-10
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 10 - OLD RANCH ESTATES
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 117,581 $ 95,773 $ 95,773 $ 19,174

REVENUES
Assessment Revenue 43,520 40,800 40,800 47,600
Return Funding - CIP
Interest (3,210) - - -
Other Revenue (Transfers from Citywide) 1,652 2,229 2,229 2,457 Total Revenues 41,962 43,029 43,029 50,057

EXPENDITURES
Personnel 12,688 13,240 13,240 14,194
Contracts 12,354 15,892 15,892 16,299
Utilities 7,065 5,300 5,300 6,150
Materials & Supplies 650 1,350 1,350 1,350
Indirect Costs 3,513 3,846 3,846 4,813
Total Expenditures 36,270 39,628 39,628 42,806
Net Increase (Decrease) in Fund Balance 5,692 3,401 3,401 7,251 Fund Balance w/o Project Costs 123,273 99,174 99,174 26,425 % of Operating Costs 340% 250% 250% 62%

IMPROVEMENT PROJECTS
Interior
CIP 300010 - Irrigation Controllers 10,000 - - -
CIP 300010 - Remote Control Valves 2,500 - - -
CIP 300010 - Landscape Renovation/Irrigation Repairs 15,000 80,000 80,000 25,000 Arterial
None
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects 27,500 80,000 80,000 25,000
Net Increase (Decrease) in Fund Balance (21,808) (76,599) (76,599) (17,749)

FUND BALANCE
Fund Balance, June 30 $ 95,773 $ 19,174 $ 19,174 $ 1,425 % of Operating Costs 264% 48% 48% 3%

LEVY INFORMATION
Total Special Assessment 43,520 40,800 40,800 47,600
Total Parcels Levied 136 136 136 136
Assessment Rate 320 300 300 350
Maximum Assessment Rate 380 380 380 380

5.7.a
Packet Pg. 198 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-11
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 11 - VILLAGE PARKWAY
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 81,139 $ 66,979 $ 66,979 $ 44,211

REVENUES
Assessment Revenue 16,870 16,870 16,870 24,100
Interest (2,278) - - -
Other Revenue (Transfers from Citywide) 14,565 10,988 10,988 11,551 Total Revenues 29,157 27,858 27,858 35,651

EXPENDITURES
Personnel 14,094 15,527 15,527 15,899
Contracts 9,209 11,094 11,094 11,324
Utilities 4,077 5,700 5,700 6,200
Materials & Supplies 350 750 750 750
Indirect Costs 3,588 3,555 3,555 4,329
Total Expenditures 31,318 36,626 36,626 38,502
Net Increase (Decrease) in Fund Balance (2,161) (8,768) (8,768) (2,851) Fund Balance w/o Project Costs 78,979 58,211 58,211 41,360 % of Operating Costs 252% 159% 159% 107%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300011 - Irrigation Controllers - - - 15,000
CIP 300011 - Remote Control Valves - 10,000 10,000 -
CIP 300011 - Tree Removal Replacement - - - -
CIP 300011 - Landscape Renovation 12,000 10,000 10,000 - Transfer from Citywide - 30% Share of Arterial - (6,000) (6,000) (4,500) Total Improvement Projects 12,000 14,000 14,000 10,500
Net Increase (Decrease) in Fund Balance (14,161) (22,768) (22,768) (13,351)

FUND BALANCE
Fund Balance, June 30 $ 66,979 $ 44,211 $ 44,211 $ 30,860 % of Operating Costs 214% 121% 121% 80%

LEVY INFORMATION
Total Special Assessment 16,870 16,870 16,870 24,100
Total Parcels Levied 241 241 241 241
Assessment Rate 70 70 70 100
Maximum Assessment Rate 110 110 110 110

5.7.a
Packet Pg. 199 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-12
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 12 - EL NIDO

2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 44,183 $ 44,951 $ 44,951 $ 36,843

REVENUES
Assessment Revenue 15,010 15,010 15,010 15,010
Return Funding - CIP -
Interest (1,301) - - -
Other Revenue (Transfers from Citywide) 9,504 8,408 8,408 8,757 Total Revenues 23,213 23,418 23,418 23,767

EXPENDITURES
Personnel 7,344 7,554 7,554 8,027
Contracts 4,304 8,552 8,552 8,680
Utilities 7,530 8,500 8,500 8,500
Materials & Supplies 400 700 700 700
Indirect Costs 2,868 2,720 2,720 3,282
Total Expenditures 22,446 28,026 28,026 29,189
Net Increase (Decrease) in Fund Balance 767 (4,608) (4,608) (5,422) Fund Balance w/o Project Costs 44,951 40,343 40,343 31,421 % of Operating Costs 200% 144% 144% 108%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300012 - Irrigation Controllers - 5,000 5,000 -
CIP 300012 - Remote Control Valves - - - 7,500
CIP 300012 - Tree Removal/Replacement - - - -
CIP 300012 - Backflow Preventers - - - -
Transfer from Citywide - 30% Share of Arterial - (1,500) (1,500) (2,250) Total Improvement Projects - 3,500 3,500 5,250
Net Increase (Decrease) in Fund Balance 767 (8,108) (8,108) (10,672)

FUND BALANCE
Fund Balance, June 30 $ 44,951 $ 36,843 $ 36,843 $ 26,171 % of Operating Costs 200% 131% 131% 90%

LEVY INFORMATION
Total Special Assessment 15,010 15,010 15,010 15,010
Total Parcels Levied 158 158 158 158
Assessment Rate 95 95 95 95
Maximum Assessment Rate 125 125 125 125

5.7.a
Packet Pg. 200 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-13
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 13 - CROWN RIDGE
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 120,491 $ 105,176 $ 105,176 $ 86,643

REVENUES
Assessment Revenue 75,920 75,920 75,920 78,000
Return Funding - CIP
Interest (3,470) - - -
Other Revenue (Transfers from Citywide) 21,064 19,640 19,640 20,274 Total Revenues 93,514 95,560 95,560 98,274

EXPENDITURES
Personnel 20,560 21,260 21,260 22,382
Contracts 26,402 29,181 29,181 30,001
Utilities 34,254 40,750 40,750 40,750
Materials & Supplies 1,600 2,800 2,800 2,800
Indirect Costs 11,013 10,102 10,102 12,153
Total Expenditures 93,829 104,093 104,093 108,086
Net Increase (Decrease) in Fund Balance (315) (8,533) (8,533) (9,812) Fund Balance w/o Project Costs 120,176 96,643 96,643 76,831 % of Operating Costs 128% 93% 93% 71%

IMPROVEMENT PROJECTS
Interior
CIP 300013 - Irrigation Cabinets - - - -
CIP 300013 - Irrigation Controllers - - - -
CIP 300013 - Remote Control Valves - - - -
CIP 300013 - EVA Road Maintenance - - - -
CIP 300013 - Landscape Renovation 15,000 3,000 3,000 3,000 Arterial
CIP 300013 - Landscape Renovation 5,000 5,000
CIP 300013 - Remote Control Valves 5,000 5,000 5,000
Transfer from Citywide - 30% Share of Arterial - (3,000) (3,000) (1,500) Total Improvement Projects 15,000 10,000 10,000 6,500
Net Increase (Decrease) in Fund Balance (15,315) (18,533) (18,533) (16,312)

FUND BALANCE
Fund Balance, June 30 $ 105,176 $ 86,643 $ 86,643 $ 70,331 % of Operating Costs 112% 83% 83% 65%

LEVY INFORMATION
Total Special Assessment 75,920 75,920 75,920 78,000
Total Parcels Levied 104 104 104 104
Assessment Rate 730 730 730 750
Maximum Assessment Rate 1,000 1,000 1,000 1,000

5.7.a
Packet Pg. 201 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-14
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 14 - FOUR OAKS
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 39,241 $ 36,289 $ 36,289 $ 34,047

REVENUES
Assessment Revenue 10,325 10,325 10,325 10,325
Return Funding - CIP -
Interest (1,126) - - -
Other Revenue (Transfers from Citywide) 5,059 5,386 5,386 5,200 Total Revenues 14,258 15,711 15,711 15,525

EXPENDITURES
Personnel 6,296 6,457 6,457 5,489
Contracts 4,557 4,954 4,954 5,095
Utilities 4,536 4,200 4,200 4,200
Materials & Supplies - 600 600 600
Indirect Costs 1,821 1,742 1,742 1,949
Total Expenditures 17,209 17,953 17,953 17,333
Net Increase (Decrease) in Fund Balance (2,952) (2,242) (2,242) (1,808) Fund Balance w/o Project Costs 36,289 34,047 34,047 32,239 % of Operating Costs 211% 190% 190% 186%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300014 - Tree Removal/Replacement - - - -
CIP 300014 - Irrigation Controller - - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects - - - -
Net Increase (Decrease) in Fund Balance (2,952) (2,242) (2,242) (1,808)

FUND BALANCE
Fund Balance, June 30 $ 36,289 $ 34,047 $ 34,047 $ 32,239 % of Operating Costs 211% 190% 190% 186%

LEVY INFORMATION
Total Special Assessment 10,325 10,325 10,325 10,325
Unit Factors 59 59 59 59
Assessment Rate 175 175 175 175
Maximum Assessment Rate 175 175 175 175

5.7.a
Packet Pg. 202 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-15
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 15 - CIRCLE E
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 37,421 $ 38,766 $ 38,766 $ 32,780

REVENUES
Assessment Revenue 38,250 30,600 30,600 30,600
Interest (1,142) - - -
Other Revenue (Transfers from Citywide) 3,783 3,783 3,783 3,917 Total Revenues 40,891 34,383 34,383 34,517

EXPENDITURES
Personnel 8,693 8,992 8,992 9,433
Contracts 7,399 5,878 5,878 6,019
Utilities 13,517 17,135 17,135 17,135
Materials & Supplies 750 2,550 2,550 2,550
Indirect Costs 4,187 3,714 3,714 4,451
Total Expenditures 34,546 38,269 38,269 39,588
Net Increase (Decrease) in Fund Balance 6,345 (3,886) (3,886) (5,071) Fund Balance w/o Project Costs 43,766 34,880 34,880 27,709 % of Operating Costs 127% 91% 91% 70%

IMPROVEMENT PROJECTS
Interior
CIP 300015 - Landscape Renovation -
CIP 300015 - Gravel Access Roads/Trails - - - 5,000
CIP 300015 - Remote Control Valves 5,000 - - -
Arterial
CIP 300015 - Landscape Renovation - - - -
CIP 300015 - Remote Control Valves - 3,000 3,000 -
Transfer from Citywide - 30% Share of Arterial - (900) (900) - Total Improvement Projects 5,000 2,100 2,100 5,000
Net Increase (Decrease) in Fund Balance 1,345 (5,986) (5,986) (10,071)

FUND BALANCE
Fund Balance, June 30 $ 38,766 $ 32,780 $ 32,780 $ 22,709 % of Operating Costs 112% 86% 86% 57%

LEVY INFORMATION
Total Special Assessment 38,250 30,600 30,600 30,600
Total Parcels Levied 153 153 153 153
Assessment Rate 250 200 200 200
Maximum Assessment Rate 300 300 300 300

5.7.a
Packet Pg. 203 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-16
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 16 - THOMAS RANCH
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 20,084 $ 18,704 $ 18,704 $ 14,659

REVENUES
Assessment Revenue 7,700 7,700 7,700 9,100
Interest (627) - - -
Other Revenue (Transfers from Citywide) 4,587 5,034 5,034 5,341 Total Revenues 11,660 12,734 12,734 14,441

EXPENDITURES
Personnel 4,890 5,153 5,153 5,683
Contracts 4,084 4,348 4,348 4,468
Utilities 2,417 4,900 4,900 4,900
Materials & Supplies - 750 750 750
Indirect Costs 1,650 1,628 1,628 2,002
Total Expenditures 13,041 16,779 16,779 17,803
Net Increase (Decrease) in Fund Balance (1,381) (4,045) (4,045) (3,362) Fund Balance w/o Project Costs 18,704 14,659 14,659 11,297 % of Operating Costs 143% 87% 87% 63%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300016 - Remote Control Valves - - - -
CIP 300016 - Backflow Preventers - - - -
CIP 300016 - Landscape Renovation - - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvements Projects - - - -
Net Increase (Decrease) in Fund Balance (1,381) (4,045) (4,045) (3,362)

FUND BALANCE
Fund Balance, June 30 18,704$ 14,659$ $ 14,659 $ 11,297 % of Operating Costs 143% 87% 87% 63%

LEVY INFORMATION
Total Special Assessment 7,700 7,700 7,700 9,100
Total Parcels Levied 140 140 140 140
Assessment Rate 55 55 55 65
Maximum Assessment Rate 100 100 100 100

5.7.a
Packet Pg. 204 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-17
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 17 - HENRY RANCH
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 99,864 $ 89,564 $ 89,564 $ 73,956

REVENUES
Assessment Revenue 18,150 22,950 22,950 22,950
Interest (2,830) - - -
Damage Reimbursement 1,912
Other Revenue (Transfers from Citywide) 15,028 15,024 15,024 14,091 Total Revenues 32,260 37,974 37,974 37,041

EXPENDITURES
Personnel 6,330 6,521 6,521 6,803
Contracts 9,652 21,798 21,798 16,987
Utilities 20,723 16,150 16,150 17,150
Materials & Supplies 450 750 750 750
Indirect Costs 5,406 4,863 4,863 5,281
Total Expenditures 42,560 50,082 50,082 46,971
Net Increase (Decrease) in Fund Balance (10,300) (12,108) (12,108) (9,930) Fund Balance w/o Project Costs 89,564 77,456 77,456 64,026 % of Operating Costs 210% 155% 155% 136%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300017 - Irrigation Controllers - - - -
CIP 300017 - Backflow Preventers - - - -
CIP 300017 - Landscape Renovation - 5,000 5,000 -
Transfer from Citywide - 30% Share of Arterial - (1,500) (1,500) - Total Improvement Projects - 3,500 3,500 -
Net Increase (Decrease) in Fund Balance (10,300) (15,608) (15,608) (9,930)

FUND BALANCE
Fund Balance, June 30 $ 89,564 $ 73,956 $ 73,956 $ 64,026 % of Operating Costs 210% 148% 148% 136%

LEVY INFORMATION
Total Special Assessment 22,950 22,950 22,950 22,950
Total Parcels Levied 102 102 102 102
Assessment Rate 225 225 225 225
Maximum Assessment Rate 375 375 375 375

5.7.a
Packet Pg. 205 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-18
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 18 - OLD RANCH SUMMIT
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 206,938 $ 43,267 $ 43,267 $ 37,598

REVENUES
Assessment Revenue 27,000 18,900 18,900 18,900
Return Funding - CIP
Interest (5,630) - - -
Other Revenue (Transfers from Citywide) 781 851 851 1,707 Total Revenues 22,151 19,751 19,751 20,607

EXPENDITURES
Personnel 11,733 12,203 12,203 6,527
Contracts 2,916 6,000 6,000 8,247
Utilities 8,650 4,450 4,450 5,450
Materials & Supplies - 300 300 300
Indirect Costs 2,523 2,467 2,467 2,600
Total Expenditures 25,822 25,420 25,420 23,124
Net Increase (Decrease) in Fund Balance (3,671) (5,669) (5,669) (2,517) Fund Balance w/o Project Costs 203,267 37,598 37,598 35,081 % of Operating Costs 787% 148% 148% 152%

IMPROVEMENT PROJECTS
Interior
CIP 300018 - Remote Control Valves - - - -
CIP 300018 - Pond Clean Up 140,000
CIP 300018 - Landscape Renovation - - - 15,000
Arterial
CIP 300018 - Landscape Renovation 20,000 - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects 160,000 - - 15,000
Net Increase (Decrease) in Fund Balance (163,671) (5,669) (5,669) (17,517)

FUND BALANCE
Fund Balance, June 30 $ 43,267 $ 37,598 $ 37,598 $ 20,081 % of Operating Costs 168% 148% 148% 87%

LEVY INFORMATION
Total Special Assessment 27,000 18,900 18,900 18,900
Total Parcels Levied 54 54 54 54
Assessment Rate 500 350 350 350
Maximum Assessment Rate 1,858 1,858 1,858 1,858

5.7.a
Packet Pg. 206 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting F-19
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 19 - GLASS HOUSE
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 35,915 $ 28,170 $ 28,170 $ 9,492

REVENUES
Assessment Revenue 14,656 14,000 14,000 15,492
Interest (974) - - -
Other Revenue (Transfers from Citywide) - - - -
Total Revenues 13,682 14,000 14,000 15,492

EXPENDITURES
Personnel 3,077 3,190 3,190 3,267
Contracts 4,760 5,508 5,508 7,067
Utilities 2,067 2,300 2,300 2,450
Materials & Supplies 200 450 450 450
Indirect Costs 1,322 1,230 1,230 1,677
Total Expenditures 11,427 12,678 12,678 14,911
Net Increase (Decrease) in Fund Balance 2,255 1,322 1,322 581 Fund Balance w/o Project Costs 38,170 29,492 29,492 10,073 % of Operating Costs 334% 233% 233% 68%

IMPROVEMENT PROJECTS
Interior Only
CIP 300019 - Irrigation Controllers - - - -
CIP 300019 - Remote Control Valves - - - -
CIP 300019 - Landscape Renovation 10,000 20,000 20,000 5,000 Total Improvement Projects 10,000 20,000 20,000 5,000
Net Increase (Decrease) in Fund Balance (7,745) (18,678) (18,678) (4,419)

FUND BALANCE
Fund Balance, June 30 $ 28,170 $ 9,492 $ 9,492 $ 5,073
% of Operating Costs 247% 75% 75% 34%

LEVY INFORMATION
Total Special Assessment 14,656.09 14,000.00 14,000.00 15,492.17 Total Parcels Levied 3 3 3 3
Assessment Rate (rate varies by parcel) 14,656.09 14,000.00 14,000.00 15,492.17 Maximum Assessment Rate 14,890.59 15,188.40 15,188.40 15,492.17

5.7.a
Packet Pg. 207 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting G-1

ASSESSMENT PER UNIT FACTOR BY SPECIAL ZONE

APPENDIX G

SUMMARY OF ASSESSMENTS
Zone
Number Zone Name
Proposed
Unit
Factors
FY 2022/23
Levied
Rate per Unit
FY 2023/24
Proposed
Rate per Unit
FY 2023/24
Estimated
Revenue
Proposed
Max Rate per
Unit
Zone 1 Citywide Street Lighting 26,515.50 $30.23 $30.23 $801,564 $34.58 Zone 2 Citywide Landscaping 24,881.25 $73.25 $74.71 $1,858,878 $74.71 Zone 3 Canyon Lakes 3,011.75 $0.00 $70.00 $210,823 $110.00 Zone 4 Vista San Ramon 161 $180.00 $180.00 $28,980 $180.00 Zone 5 Summerwood Loop 421 $97.00 $120.00 $50,520 $160.00 Zone 6 West Branch 631.75 $380.00 $380.00 $240,065 $380.00 Zone 7 Bent Creek 452 $445.00 $445.00 $201,140 $445.00
Zone 8 Deerwood 639 $115.00 $115.00 $73,485 $115.00
Zone 9 Country View 184 $50.00 $50.00 $9,200 $100.00
Zone 10 Old Ranch Estates 136 $300.00 $350.00 $47,600 $380.00 Zone 11 Village Parkway 241 $70.00 $100.00 $24,100 $110.00 Zone 12 El Nido 158 $95.00 $95.00 $15,010 $125.00
Zone 13 Crown Ridge 104 $730.00 $750.00 $78,000 $1,000.00 Zone 14 Four Oaks 59 $175.00 $175.00 $10,325 $175.00
Zone 15 Circle E 153 $200.00 $200.00 $30,600 $300.00
Zone 16 Thomas Ranch 140 $55.00 $65.00 $9,100 $100.00
Zone 17 Henry Ranch 102 $225.00 $225.00 $22,950 $375.00 Zone 18 Old Ranch Summit 54 $350.00 $350.00 $18,900 $1,858.00 Zone 19* Glass House SR $7,378.00
CH $1,204.00
SR $8,164.37
CH $1,332.33
SR $8,164.37
CH $1,332.33
VV $5,418.00 VV $5,995.47 $15,492.17 VV $5,995.47
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing $3,746,731
The owners of the three Zone 19 parcels were responsible for paying the Zone 1 and Zone 2 assessments prior to the formation of Zone 19. Therefore, these three parcels are included in the Zone 1 and Zone 2 unit factors and revenue estimates above, in addition to the Zone 19 assessment and revenue estimates.

Description
Per Unit
FY 2022/23
Per Unit
FY 2023/24
Per Unit
Change
Bishop Ranch Properties (Zone 1 only) $30.23 $30.23 $0.00 Canyon Lakes (Zone 1, Zone 2, Zone 3) $103.48 $174.94 $71.46 Vista San Ramon (Zone 1, Zone 2, Zone 4) $283.48 $284.94 $1.46 Summerwood Loop (Zone 1, Zone 2, Zone 5) $200.48 $224.94 $24.46 West Branch (Zone 1, Zone 2, Zone 6) $483.48 $484.94 $1.46 Bent Creek (Zone 1, Zone 2, Zone 7) $548.48 $549.94 $1.46 Deerwood (Zone 1, Zone 2, Zone 8) $218.48 $219.94 $1.46 Country View (Zone 1, Zone 2, Zone 9) $153.48 $154.94 $1.46 Old Ranch Estates (Zone 1, Zone 2, Zone 10) $403.48 $454.94 $51.46 Village Parkway (Zone 1, Zone 2, Zone 11) $173.48 $204.94 $31.46 El Nido (Zone 1, Zone 2, Zone 12) $198.48 $199.94 $1.46 Crown Ridge (Zone 1, Zone 2, Zone 13) $833.48 $854.94 $21.46 Four Oaks (Zone 1, Zone 2, Zone 14) $278.48 $279.94 $1.46 Circle E (Zone 1, Zone 2, Zone 15) $303.48 $304.94 $1.46 Thomas Ranch (Zone 1, Zone 2, Zone 16) $158.48 $169.94 $11.46 Henry Ranch (Zone 1, Zone 2, Zone 17) $328.48 $329.94 $1.46 Old Ranch Summit (Zone 1, Zone 2, Zone 18) $453.48 $454.94 $1.46 Glass House (Zone 19)* SR $7,378.00
CH $1,204.00
VV $5,418.00
SR $8,164.37
CH $1,332.33
VV $5,995.47 $1,492.17
All Other Areas (Zone 1, Zone 2) $103.48 $104.94 $1.46
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing The Zone 1 and Zone 2 assessments for these parcels are accounted for separately from the Zone 19 assessments.

Therefore, no increases for Zone 1 and Zone 2 are showing under Zone 19.

CUMULATIVE ASSESSMENTS
(includes Citywide Zones and Special Zone)

5.7.a
Packet Pg. 208 Attachment: A: Landscaping & Lighting District No. 1984-1 FY 2023-24 Engineer’s Report (2023-040 : Approving the Landscaping & Lighting

CITY COUNCIL STAFF REPORT
DATE: April 25, 2023
TO: City Council/City Manager
FROM: Denton Carlson, Police Chief
By: Bani Kollo, Fleet Coordinator
SUBJECT: RESOLUTION NO. 2023-041 - Authorizing the Appropriation and Expenditure Not to Exceed $113,000.00 from the Vehicle Replacement Fund, for the Emergency Equipment Up-Fitting of Four Replacement Police Vehicles with LEHR Pittsburg

RECOMMENDED ACTION
Staff recommends the City Council approve the resolution, authorizing the appropriation and expenditure of not more than $113,000.00 from the Vehicle Replacement Fund for emergency equipment up-fitting of four replacement patrol vehicles. The purchase of the replacement patrol vehicles and the emergency equipment up-fitting was as approved as part of the 22/23 Fiscal Year Budget.

BACKGROUND/DISCUSSION
The City Purchasing Policy requires City Council approval of expenditures over $100,000. As keeping with the city’s vehicle replacement schedule, the 22/23 FY budget included the purchase and emergency equipment vehicle up-fitting of the listed vehicles. The approved budgeted cost included vehicle purchases and emergency equipment up-fitting. The vehicles are currently on-site and ready for emergency equipment up-fitting. Four vehicles will be equipment up-fitted by LEHR in Pittsburg.

FISCAL ANALYSIS
The emergency equipment vehicle up-fitting cost for these four replacement vehicles will not exceed $113,000.00 from the Vehicle Replacement Fund keeping with the accrual schedule set by the Finance Department and the City’s Vehicle Replacement Policy.

STEPS FOLLOWING APPROVAL
Staff will process the purchase order for the expenditure.

5.8 Packet Pg. 209
RESOLUTION NO. 2023-041

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE APPROPRIATION AND EXPENDITURE NOT TO EXCEED $113,000.00 FROM THE VEHICLE REPLACEMENT FUND, FOR THE EMERGENCY

EQUIPMENT UP-FITTING OF FOUR REPLACEMENT POLICE VEHICLES WITH

LEHR PITTSBURG
WHEREAS, the City of San Ramon is due to up-fit four patrol vehicles for replacement; and
WHEREAS, the City Council approved 22/23 FY Police budget, which included the allocation of funding for the purchase and equipment up-fitting of these vehicles; and WHEREAS, the City of San Ramon awarded the emergency up-fitting purchase to LEHR Pittsburg based on quotes obtained.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the expenditure not to exceed $113,000.00 to LEHR Pittsburg for the emergency equipment up-fitting of four replacement vehicles from Vehicle Replacement Fund.

PASSED, APPROVED, AND ADOPTED, at the meeting of April 25, 2023 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:

Joan Snashall, Acting City Clerk

5.8 Packet Pg. 210

CITY COUNCIL STAFF REPORT
DATE: April 25, 2023
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Chris Weeks, Transportation Division Manager
SUBJECT: RESOLUTION NO. 2023-042 - Approving the City of San Ramon’s Measure J Growth Management Program Compliance Checklist for Allocation of Local Street Maintenance and Improvement Funds for Calendar Years 2020 and 2021, and Authorizing Staff to Submit the Compliance Checklist to the Contra Costa Transportation Authority

EXECUTIVE SUMMARY
The Contra Costa Transportation Authority (CCTA) approved the release of the Measure J Growth Management Program (GMP) Compliance Checklist covering Calendar years 2020 and 2021. For the City to be eligible to receive an annual allocation of $1,134,401 in Local Street Maintenance and Improvement (LSM) Funds for Fiscal Years 2019/2020 and 2020/2021, the City must complete and the City Council must approve the Compliance Checklist.

RECOMMENDED ACTION
Staff recommends that the City Council adopt this Resolution approving the City of San Ramon’s Measure J Growth Management Program (GMP) Compliance Checklist for Allocation of Local Street Maintenance and Improvement (LMS) Funds for Calendar Years 2020 and 2021, and authorizing staff to submit the GMP Compliance Checklist to the Contra Costa Transportation Authority.

BACKGROUND/DISCUSSION
In October 1991, CCTA adopted the County’s first Congestion Management Program (CMP).

The CMP established the procedure for the certification of compliance with requirements of the County’s Growth Management Program (GMP). In addition to the CMP, Measure J, the Contra Costa transportation half-cent sales tax approved by the voters of Contra Costa County in November 2004, includes a GMP component.

Measure J requires that Contra Costa County and each City/Town to complete and submit a Compliance Checklist certifying the jurisdiction’s attainment of the GMP standards.

5.9 Packet Pg. 211
Upon submittal and approval by CCTA, jurisdictions within Contra Costa County are eligible to receive their respective allocations of Local Street Maintenance and Improvement Funds.

Measure J requirements for Compliance include:

1. Implementation of Action Plans – Part of the responsibilities of local jurisdictions is to implement the actions outlined in the adopted Action Plan for their respective Regional Transportation Planning Committee (RTPC). The Tri-Valley Transportation Action Plan went into effect on June 17, 2009, the date CCTA adopted the 2009 Countywide Transportation Plan. In 2015, the Tri-Valley Transportation Council adopted the updated TriValley Transportation Action Plan. The City must comply with the policies and procedures included in the Tri-Valley Action Plan, the Implementation Guide, and the Technical Procedures.

2. Development Mitigation Programs – Local jurisdictions are required to update and implement Development Mitigation Programs. The local mitigation programs are structured to mitigate development impacts on local streets. In some instances, such as the Tri-Valley area, a Regional Traffic Impact Fee Program has been developed by the RTPC. The Regional Program establishes fees or other measures to fund regional and sub-regional transportation projects to mitigate impacts of new growth on the transportation system.

3. Housing Options – Each jurisdiction must demonstrate reasonable progress in achieving the objectives in its Housing Element. The jurisdiction must report on this progress and must incorporate policies and standards to support transit, bicycle, and pedestrian access in new development.

4. Traffic Impact Studies – Jurisdictions must conduct traffic impact studies as part of the development review for any project estimated to generate more than 100 new peak-hour vehicle trips. Traffic Impact Studies must comply with the Contra Costa Transportation Authority’s Technical Procedures.

5. Multi-Jurisdictional Transportation Planning – Each jurisdiction must continue its current effort to participate in an ongoing multi-jurisdictional transportation planning process through the RTPC. This includes participating in meetings of the appropriate RTPC(s); working with the Regional Transportation Committee to develop and implement the subregional Action Plans; and applying CCTA’s Travel Demand Model and Technical Procedures to General Plan Amendments and development projects exceeding specified thresholds for their effect on the regional transportation system.

6. Five-Year Capital Improvement Program – Jurisdictions must continue to prepare FiveYear Capital Improvement Programs including approved projects and an analysis of the costs of proposed projects. The Program must outline a financial plan for providing proposed improvements.

7. Transportation Demand Management (TDM) Ordinance or Resolution – Local jurisdictions must have an adopted TDM Ordinance or Resolution in place.

8. Growth Management Element – Local jurisdictions must update their Growth Management Element (GME) consistent with the Model Growth Management Element adopted by CCTA.

The GME is the jurisdiction’s platform for outlining goals and policies for managing growth and requirements for achieving those goals.

9. Adoption of an Urban Limit Line – Local jurisdictions are required to have a voterapproved Urban Limit Line or adopt the Contra Costa County voter-approved Urban Limit Line.

5.9 Packet Pg. 212
The City’s completed Growth Management Plan Check List has been completed and is shown in Attachment A.

FISCAL ANALYSIS
Approving this Resolution will have no direct impact on the City’s General Fund. Compliance with the requirements of the GMP is a prerequisite for receiving Return-to-Source local transportation sales tax revenues pursuant to the Measure J GMP. For the City, the Return-toSource funds equate to approximately $1,134,401 per year. These funds are generally applied to the City’s Pavement Management Program.

STEPS FOLLOWING APPROVAL
Upon approval by City Council, the City’s Compliance Checklist will be transmitted to CCTA for processing. CCTA’s Citizen Advisory Committee (CAC) will review the GMP Compliance Checklist. Staff is expected to attend the CAC meeting, present the Compliance Checklist, and respond to questions. Following review by CAC, the Checklist is forwarded to CCTA’s Planning Committee, and ultimately approved by CCTA.

ATTACHMENT
A: Measure J Growth Management Program Compliance Checklist

5.9 Packet Pg. 213
RESOLUTION NO. 2023-042

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON APPROVING THE CITY OF SAN RAMON’S MEASURE J GROWTH MANAGEMENT

PROGRAM COMPLIANCE CHECKLIST FOR ALLOCATION OF LOCAL STREET MAINTENANCE AND IMPROVEMENT FUNDS FOR CALENDAR YEARS 2020 AND 2021, AND AUTHORIZING STAFF TO SUBMIT THE COMPLIANCE CHECKLIST

TO THE CONTRA COSTA TRANSPORTATION AUTHORITY
WHEREAS, the City of San Ramon has satisfied all of the applicable requirements of the Measure J Growth Management Program; and
WHEREAS, the City of San Ramon has adopted and implemented the Tri-Valley Transportation Action Plan as part of the responsibilities of local jurisdictions for their respective Regional Transportation Planning Committee (RTPC); and
WHEREAS, the City of San Ramon has implemented Development Mitigation Programs that are structured to mitigate development impacts on local streets and has adopted a Regional Fee Program developed by the RTPC within the subarea that establishes fees or other measures to fund regional and sub-regional transportation projects to mitigate impacts of new growth on the transportation system; and
WHEREAS, the City of San Ramon has demonstrated reasonable progress in achieving the objectives in its Housing Element; and
WHEREAS, the City of San Ramon must conduct Traffic Impact Studies as part of the development review for any project estimated to generate more than 100 new peak-hour vehicle trips, and must comply with the Contra Costa Transportation Authority's (CCTA) Technical Procedures; and
WHEREAS, the City of San Ramon continues to participate in multi-jurisdictional transportation planning process through participation in two RTPCs that develop and implement sub-regional Action Plans and apply CCTA’s Travel Demand Model and Technical Procedures to General Plan Amendments and development projects exceeding specified thresholds for the effect on the regional transportation system; and
WHEREAS, the City of San Ramon has adopted a Five-Year Capital Improvement Program including approved projects and an analysis of the costs of the proposed projects; and WHEREAS, the City of San Ramon has adopted a Transportation Demand Management Ordinance; and
WHEREAS, the City of San Ramon has updated the Growth Management Element (GME) consistent with the Model Growth Management Element adopted by CCTA; and

5.9 Packet Pg. 214
WHEREAS, the City of San Ramon has adopted a voter-approved Urban Limit Line.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby approve this Resolution for the Measure J Growth Management Program Compliance Checklist for the allocation of Local Street Maintenance and Improvement Funds for Calendar Years 2020 and 2021, and authorizes staff to submit the Compliance Checklist to the Contra Costa Transportation Authority.

PASSED, APPROVED, AND ADOPTED, at the meeting of April 25, 2023 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST
________________________________
Joan Snashall, Acting City Clerk

5.9 Packet Pg. 215
Measure J GMP Compliance Checklist Attachments
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2021-22 and 2022-23
Reporting Period: Calendar Years 2020 & 2021
Measure J Growth Management Program Compliance Checklist

1. Action Plans YES NO N/A
a. Is the jurisdiction implementing the actions called for in the applicable Action Plan for all designated Routes of Regional Significance within the jurisdiction?
b. Has the jurisdiction implemented the following procedures as outlined in the Implementation Guide and the applicable Action Plan for Routes of Regional Significance?
i. Circulation of environmental documents,
ii. Analysis of the impacts of proposed General Plan amendments and recommendation of changes to Action Plans, and
iii. Conditioning the approval of projects consistent with Action Plan policies?
c. Has the jurisdiction followed the procedures for RTPC review of General Plan Amendments as called for in the Implementation Guide?

2. Development Mitigation Program YES NO
a. Has the jurisdiction adopted and implemented a local development mitigation program to ensure that new development pays its fair share of the impact mitigation costs associated with that development?
b. Has the jurisdiction adopted and implemented the regional transportation mitigation program, developed, and adopted by the applicable Regional Transportation Planning Committee, including any regional traffic mitigation fees, assessments, or other mitigation as appropriate?
City of San Ramon
Clear Form

5.9.a
Packet Pg. 216 Attachment: A: Measure J Growth Management Program Compliance Checklist (2023-042 : Approving the City of San Ramon’s Measure J Measure J GMP Compliance Checklist Attachments
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2021-22 and 2022-23
Reporting Period: Calendar Years 2020 & 2021

3. Address Housing Options YES NO
a. Has the jurisdiction prepared and submitted a report to the Authority demonstrating reasonable progress in providing housing opportunities for all income levels under its Housing Element? The report can demonstrate progress by
(1) comparing the number of housing units approved, constructed, or occupied within the jurisdiction over the preceding five years with the number of units needed on average each year to meet the housing objectives established in its Housing Element; or
(2) illustrating how the jurisdiction has adequately planned to meet the existing and projected housing needs through the adoption of land use plans and regulatory systems which provide
opportunities for, and do not unduly constrain, housing development; or
(3) illustrating how its General Plan and zoning regulations facilitate improvement or development of sufficient housing to meet the Element’s objectives.

Note: A copy of the local jurisdiction’s annual progress report (Tables A thru C) to the state Department of Housing and Community Development (HCD) is sufficient.

b. Does the jurisdiction’s General Plan—or other adopted policy document or report—consider the impacts that its land use and development policies have on the local, regional, and countywide transportation system, including the level of transportation capacity that can reasonably be provided?

c. Has the jurisdiction incorporated policies and standards into its development approval process that support transit, bicycle, and pedestrian access in new developments?

City of San Ramon

5.9.a
Packet Pg. 217 Attachment: A: Measure J Growth Management Program Compliance Checklist (2023-042 : Approving the City of San Ramon’s Measure J Measure J GMP Compliance Checklist Attachments
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2021-22 and 2022-23
Reporting Period: Calendar Years 2020 & 2021

4. Traffic Impact Studies YES NO N/A
a. Using the Authority’s Technical Procedures, have traffic impact studies been conducted as part of development review for all projects estimated to generate more than 100 net new peak-hour vehicle trips? (Note: Lower traffic generation thresholds established through the RTPC’s Action Plan may apply).
b. If the answer to 4.a. above is “yes”, did the local jurisdiction notify affected parties and circulate the traffic impact study during the environmental review process?

5. Participation in Cooperative, Multi-Jurisdictional
Planning YES NO
a. During the reporting period, has the jurisdiction’s Council/Board representative regularly participated in meetings of the appropriate Regional Transportation Planning Committee (RTPC), and have the jurisdiction’s local representatives to the RTPC regularly reported on the activities of the Regional Committee to the jurisdiction's council or board? (Note: Each RTPC should have a policy that defines what constitutes regular attendance of Council/Board members at RTPC meetings.)

b. Has the local jurisdiction worked with the RTPC to develop and implement the Action Plans, including identification of Routes of Regional Significance, establishing Multimodal Transportation Service Objectives (MTSOs) for those routes, and defining actions for achieving the MTSOs?

c. Has the local jurisdiction applied the Authority’s travel demand model and Technical Procedures to the analysis of General Plan Amendments (GPAs) and developments exceeding specified
thresholds for their effect on the regional transportation system, including on Action Plan MTSOs?

City of San Ramon

5.9.a
Packet Pg. 218 Attachment: A: Measure J Growth Management Program Compliance Checklist (2023-042 : Approving the City of San Ramon’s Measure J Measure J GMP Compliance Checklist Attachments
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2021-22 and 2022-23
Reporting Period: Calendar Years 2020 & 2021
YES NO
d. As needed, has the jurisdiction made available, as input into the countywide transportation computer model, data on proposed improvements to the jurisdiction’s transportation system, including roadways, pedestrian circulation, bikeways, and trails, planned and improved development within the jurisdiction, and traffic patterns?

6. Five-Year Capital Improvement Program YES NO
Does the jurisdiction have an adopted five-year capital improvement program (CIP) that includes approved projects and an analysis of project costs as well as a financial plan for providing the improvements? (The transportation component of the plan must be forwarded to the Authority for incorporation into the Authority’s database of transportation projects)

7. Transportation Systems Management Program YES NO
Has the jurisdiction adopted a transportation systems management ordinance or resolution that incorporates required policies consistent with the updated model ordinance prepared by the Authority for use by local agencies or qualified for adoption of alternative mitigation measures because it has a small employment base?

8. Adoption of a voter-approved Urban Limit Line YES NO N/A a. Has the local jurisdiction adopted and continually complied with an applicable voter-approved Urban Limit Line as outlined in the Authority’s annual ULL Policy Advisory Letter?
City of San Ramon

5.9.a
Packet Pg. 219 Attachment: A: Measure J Growth Management Program Compliance Checklist (2023-042 : Approving the City of San Ramon’s Measure J Measure J GMP Compliance Checklist Attachments
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2021-22 and 2022-23
Reporting Period: Calendar Years 2020 & 2021
b. If the jurisdiction has modified its voter approved ULL or approved a major subdivision or General Plan Amendment outside the ULL, has the jurisdiction made a finding of consistency with the Measure J provisions on ULLs and criteria in the ULL Policy Advisory Letter after holding a noticed public hearing and making the proposed finding publicly available?

9. Adoption of the Measure J Growth Management
Element YES NO N/A
Has the local jurisdiction adopted a final GME for its General Plan that substantially complies with the intent of the Authority’s adopted Measure J Model GME?

10. Posting of Signs YES NO N/A
Has the jurisdiction posted signs meeting Authority specifications for all projects exceeding $250,000 that are funded, in whole or in part, with Measure C or Measure J funds?

11. Maintenance of Effort (MoE) YES NO
Has the jurisdiction met the MoE requirements of Measure J as stated in Section 6 of the Contra Costa Transportation
Improvement and Growth Management Ordinance (as amended)? (See the Checklist Instructions for a listing of MoE requirements by local jurisdiction.)

12. Submittal of LSM Reporting and Audit Forms YES NO
Has the local jurisdiction submitted a Local Street Maintenance and Improvement Reporting Form and Audit Reporting Form for eligible expenditures of 18 percent funds covering FY 2017-18 and FY 2018-19?

YES NO N/A
City of San Ramon

5.9.a
Packet Pg. 220 Attachment: A: Measure J Growth Management Program Compliance Checklist (2023-042 : Approving the City of San Ramon’s Measure J Measure J GMP Compliance Checklist Attachments
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2021-22 and 2022-23
Reporting Period: Calendar Years 2020 & 2021

13. Other Considerations YES NO N/A
If the jurisdiction believes that the requirements of Measure J have been satisfied in a way not indicated on this checklist, has an explanation been attached below?
Review and Approval of Checklist
This Measure J GMP Compliance Checklist was prepared by:

Signature Date
Name & Title (print)
Phone Email
The Council/Board of ___________ has reviewed the completed Checklist and found that the policies and programs of the jurisdiction as reported herein conform to the requirements for compliance with the Contra Costa Transportation Improvement and Growth Management Program.

Certified Signature (Mayor or Chair) Date
Name & Title (print)
Attest Signature (City/Town/County Clerk) Date
Name (print)
San Ramon
City of San Ramon

5.9.a
Packet Pg. 221 Attachment: A: Measure J Growth Management Program Compliance Checklist (2023-042 : Approving the City of San Ramon’s Measure J Measure J GMP Compliance Checklist Attachments
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2021-22 and 2022-23
Reporting Period: Calendar Years 2020 & 2021
Supplementary Information (Required)

1. Action Plans
a. Please summarize steps taken during the reporting period to implement the actions, programs, and measures called for in the applicable Action Plan for Routes of Regional Significance:
b. Attach, list, and briefly describe any General Plan Amendments that were approved during the reporting period. Please specify which amendments affected ability to meet the standards in the Growth Management Element and/or affected ability to implement Action Plan policies or meet Multimodal Traffic Service Objectives (MTSOs). Indicate if amendments were forwarded to the jurisdiction’s RTPC for review, and describe the results of that review relative to Action Plan implementation:
* Tri-Valley Transportation Council – Action Plan
San Ramon is a member of the Tri-Valley Transportation Council (TVTC). The TVTC Action Plan was adopted in 2014. The Plan focused on updating the Growth Management components to the Plan and changes reflecting the new projects, priorities and funding opportunities. A key finding from the adopted Action Plan, was the addition of new Routes of Regional Significance including the Iron Horse Trail, which runs north-south of the San Ramon Valley and through the Tri-Valley.

In 2019, the TVTC approved implementing an update to the TVTC Nexus Study. An RFP was created, consultant hired and the Nexus Study was initiated. The Study included: Refined Growth Forecast for population and employment, calculate the increased traffic demand attributable for new growth within the Tri-Valley area, refine the CCTA Travel Demand Model to incorporate refined growth projections, develop project list to accommodate proposed growth, refine project list, prepare fee revenue estimates, conduct nexus and burden analysis to allocate the expected revenue prepare draft and final Nexus Study. The Final Nexus Study was adopted in 2021. The new 2023 Draft Tri Valley Action plan has been approved by TVTC and SWAT and passed on to CCTA for adoption into the Draft Countrywide Action Plans
* San Ramon – Bollinger Canyon Road/Iron Horse Trail Bicycle Pedestrian Over-crossing Following approval of the Initial Study/Mitigated Negative Declaration by the City Council on November 28, 2017, city staff began the next steps to implement the Bollinger Canyon Road/Iron Horse Trail Bicycle Pedestrian Over-crossingg Project (CIP 5530).

In 2018, the City entered into discussions with the Contra Costa Transportation Authority (CCTA) with regard to project management, design, and bidding. Further analysis by staff and in consultation with CCTA, it was suggested that the available funding for the Project might be insufficient to complete the project as originally envisioned. In order to reduce the risk of Project overruns and last minute design changes, staff hired Charles Redfield, a highly experienced bridge engineer and architect, to review the options for the over-crossing and provide estimates of the cost for the different bridge structure types.

Staff utilized this information, together with cost estimates provided by CCTA or developed internally, to provide updated estimates for the overall Project cost. In reviewing the concepts, staff considered both the budget constraints and the City’s stated goal of creating a bridge that is “iconic” and relatively unique to San Ramon, and that helps create a sense of place that is architecturally complimentary to the City and its surroundings.

Ultimately, the City Council held a workshop on March 26, 2019 to review design options for the proposed Bollinger Canyon Road/Iron Horse Trail Bicycle Pedestrian Overcrossing Project (CIP 5530). During the Workshop, the Council expressed unanimous support for a cable stayed bridge design with a center pylon located in Bollinger Canyon Road. The current estimate for the total cost of this option is $20.8M, which is $6.5M over the currently identified funding. In order to fill the funding shortfall, the Council requested that staff pursue additional grant funding or other funding opportunities, and to the extent that additional funding is still required, to pursue financing options, which may be paid for over time by Measure J Return to Source funds, or other funds. In addition, due to CCTA’s experience and expertise with CMGC and Over-crossing Projects, the Council requested that staff finalize an agreement with the Contra Costa Transportation Authority (CCTA) to manage the design and construction of the Project, and take other necessary measures to proceed with the Project.

In order to eliminate the shortfall, staff agreed to seek additional funding from grants and other sources. The City embarked on discussion with the East Bay Regional Parks District to pursue potential funding for bridge projects on the Iron Horse Trail with Federal Build Grants from the Department of Transportation. In addition, staff submitted a grant application to the Bay Area Air Quality Management District (BAAQMD). Ultimately, the City was awarded a grant from the BAAQMD. The City also embarked on obtaining COP funds backed by the City or by specific funding streams such as advances to Measure J funding.

The NEPA, design and CMCG process was taking place between 2020 and late 2022. From late 2022 to March 2023 The E-76 process for construction was completed The E-76 was issued by Caltrans in early March 2023. We anticipate the NTP to the CMCG will be issued in late March/early April 2023. Groundbreaking will take place May 18th 2023.

CCTA is the Project Sponsor of the Iron Horse Trail – Bollinger Canyon Road Bicycle Pedestrian Over-crossing Project. *San Ramon Bicycle Master Plan
The San Ramon Bicycle Master Plan (BMP) is the City’s first plan devoted to improving the state of bicycling in San Ramon. It was adopted in 2018 with an extensive input from the community and stakeholders. During the assessment of the bicycle network in 2016, it was decided that improvements were needed to make the network more robust, making it more connected, continuous and comfortable to ride by all ages with various skill levels. The BMP complements the General Master Plan with the policy framework and planning to make bicycling a safe, convenient and a viable transportation choice. It outlines goals and objectives in creating Complete Streets and ensuring walking and bicycling are key components to the City’s traffic circulation system.

The bicycle infrastructure projects proposed in the BMP were implemented through stand-alone contracts through the Capital Improvements Project, CIP 905613 or with coordination with city development projects or as part of the City’s Pavement Management Program restriping design Since the adoption of the Bicycle Master Plan in 2018 San Ramon has implemented 21 miles of bicycle infrastructure improvements between 2018 and 2021 N/A
City of San Ramon

5.9.a
Packet Pg. 222 Attachment: A: Measure J Growth Management Program Compliance Checklist (2023-042 : Approving the City of San Ramon’s Measure J Measure J GMP Compliance Checklist Attachments
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2021-22 and 2022-23
Reporting Period: Calendar Years 2020 & 2021
Provide a summary list of projects approved during the reporting period and the conditions required for consistency with the Action Plan:

2. Development Mitigation Program
a. Describe progress on implementation of the regional transportation mitigation program:

3. Address Housing Options
a. Please attach a report demonstrating reasonable progress in providing housing opportunities for all income levels. (Note: A copy of the local jurisdiction’s annual report (Tables A thru C) to the state Department of Housing and Community Development (HCD) is sufficient).

PLEASE ADD ATTACHMENTS TO END OF PDF
N/A
The City continues to implement four (4) Traffic Mitigation Fee Programs:

1. San Ramon Traffic Impact; 2. Southern Contra Costa Regional Fee; 3. Southern Contra Costa Sub-Regional Fee; and 4. Tri-Valley Transportation Development Fee.

As previously noted, the TVTC has updated the Tri-Valley Transportation Development Fund by completing a Nexus Study and a strategic implementation expenditure plan was developed and adopted in 2022.

City of San Ramon

5.9.a
Packet Pg. 223 Attachment: A: Measure J Growth Management Program Compliance Checklist (2023-042 : Approving the City of San Ramon’s Measure J Measure J GMP Compliance Checklist Attachments
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2021-22 and 2022-23
Reporting Period: Calendar Years 2020 & 2021
Please attach the jurisdiction’s adopted policies and standards that ensure consideration of and support for walking, bicycling, and transit access during the review of proposed development.

PLEASE ADD ATTACHMENTS TO END OF PDF

4. Traffic Impact Studies
Please list all traffic impact studies that have been conducted as part of the development review of any project that generated more than 100 net new peak hour vehicle trips. (Note:

Lower traffic generation thresholds established through the RTPC’s Action Plan may apply).

Note whether the study was consistent with the Authority’s Technical Procedures and whether notification and circulation were undertaken during the environmental review process.

5. Participation in Cooperative, Multi-Jurisdictional Planning No attachments necessary
No projects were entitled in 2020.

The following projects were entitled in 2021 and were subject to a traffic study:
• Belmont Village, approved November 2021. A traffic study was prepared and notification and circulation was undertaken.
• City Village Bishop Ranch 6, approved in November 2021. A traffic study was prepared and notification and circulation was undertaken.

City of San Ramon

5.9.a
Packet Pg. 224 Attachment: A: Measure J Growth Management Program Compliance Checklist (2023-042 : Approving the City of San Ramon’s Measure J Measure J GMP Compliance Checklist Attachments
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2021-22 and 2022-23
Reporting Period: Calendar Years 2020 & 2021

6. Five-Year Capital Improvement Program
Please attach the transportation component of the most recent CIP version, if the Authority does not already have it. Otherwise, list the resolution number and date of adoption of the most recent five-year CIP.

7. Transportation Systems Management Program
Please attach a copy of the jurisdiction’s TSM ordinance or list the date of ordinance or resolution adoption and its number.

PLEASE SEE "Circulation" & "Signals" ATTACHMENTS AT END OF PDF

PLEASE SEE ATTACHMENTS AT END OF PDF
City of San Ramon

5.9.a
Packet Pg. 225 Attachment: A: Measure J Growth Management Program Compliance Checklist (2023-042 : Approving the City of San Ramon’s Measure J Measure J GMP Compliance Checklist Attachments
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2021-22 and 2022-23
Reporting Period: Calendar Years 2020 & 2021

8. Adoption of a voter-approved Urban Limit Line
The local jurisdiction’s adopted ULL is on file at the Authority offices. Please specify any actions that were taken during the reporting period regarding changes or modifications to the voter approved ULL, which should include a resolution making a finding of consistency with Measure J and a copy of the related public hearing notice.

9. Adoption of the Measure J Growth Management Element
Please attach the adopted Final Measure J Growth Management Element to the local jurisdiction’s General Plan or list the date of ordinance or resolution adoption and its number.

10. Posting of Signs
Provide a list of all projects exceeding $250,000 within the jurisdiction, noting which ones are or were signed according to Authority specifications.

N/A - No Changes

PLEASE SEE ATTACHMENTS AT END OF PDF
Pavement Management Program (PMP) 2020 - 000001
Crow Canyon Road Pavement Management Rehab - CIP 905576 PLEASE SEE ATTACHMENTS (Photos) AT END OF PDF
Not CIP 905568
City of San Ramon

5.9.a
Packet Pg. 226 Attachment: A: Measure J Growth Management Program Compliance Checklist (2023-042 : Approving the City of San Ramon’s Measure J Measure J GMP Compliance Checklist Attachments
Reporting Jurisdiction: _______________________________________ For Fiscal Years 2021-22 and 2022-23
Reporting Period: Calendar Years 2020 & 2021

11. Maintenance of Effort (MoE)
Please indicate the jurisdiction’s MoE requirement and MoE expenditures for the past two fiscal years (FY 2017-18 and FY 2018-19). See the Instructions to identify the MoE requirements.

12. Submittal of LSM Reporting Form and Audit Reporting Form Please attach LSM (Summary) Reporting and LSM Audit (Detail) Forms for FY 2017-18 and FY 2018-19.

PLEASE ADD ATTACHMENTS TO END OF PDF

13. Other Considerations
Please specify any alternative methods of achieving compliance for any components for the Measure J Growth Management Program
San Ramon's MOE Requirement $747,292
2019-2020
Circulation Projects 19/20 = $2,831,501
Signal Projects 19/20 = $210,963
Cap Project Total 19/20 = $442,464
Street/Signal Maintenance 19/20 Fund 101= $885,917
Street Maintenance 19/20 Fund 343 DV = $813,348
Non Point Drainage Fund 345 = $583,472
San Ramon's MOE Expenditures 19/20 = $5,767,665
2020/2021
Circulation Projects 20/21 = $3,733,478
Signal Projects 20/21 = $200,275
Cap Project Total 20/21 = $3,933,753
Street/Signal Maintenance 20/21 Fund 101= $870,249
Street Maintenance 20/21 Fund 343 DV = $788,479
Non Point Drainage Fund 345 = $658,924
San Ramon's MOE Expenditure 20/21 = $10,844,082
N/A
City of San Ramon

5.9.a
Packet Pg. 227 Attachment: A: Measure J Growth Management Program Compliance Checklist (2023-042 : Approving the City of San Ramon’s Measure J

CITY COUNCIL STAFF REPORT
DATE: April 25, 2023
TO: City Council/City Manager
FROM: Christina Franco, City Clerk
By: Joan Snashall, Deputy City Clerk
SUBJECT: RESOLUTION NO. 2023-043 - Authorizing an Additional $100 Monthly Compensation to the Vice Mayor Throughout the Duration of the Mayors Absence Retroactive to January 2023

RECOMMENDED ACTION
Staff recommends that the City Council review the staff report and consider adoption of the resolution approving interim pay for the Vice Mayor.

BACKGROUND/DISCUSSION
At the April 11, 2023 City Council meeting, the City Council directed staff to prepare an item for consideration that would approve interim pay for the Vice Mayor throughout the duration of the Mayor's absence. The city currently has no established policy on interim pay for the Vice Mayor while covering the duties of the Mayor. However, given the additional workload and responsibilities that Vice Mayor Armstrong has covered during this time, the Council may choose to recognize the additional workload through temporary compensation. The current monthly compensation for council members is $1,034.23. The current monthly compensation for the Mayor is $1,134.23, which is a $100 difference. The difference of $100 could be added to the Vice Mayor’s monthly compensation throughout the Mayor’s absence retroactive to January 2023.

FISCAL ANALYSIS
The retroactive pay from January 2023 and monthly stipend increase of $100 will be paid from the City's general fund.

STEPS FOLLOWING APPROVAL
The temporary compensation will be implemented by the City’s Human Resources and Payroll staff.

5.10 Packet Pg. 228
RESOLUTION NO. 2023-043

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING AN ADDITIONAL $100 MONTHLY COMPENSATION TO THE VICE

MAYOR THROUGHOUT THE DURATION OF THE MAYORS ABSENCE
RETROACTIVE TO JANUARY 2023
WHEREAS, In January of 2023, Mayor Hudson fell ill while on city business in Washington DC; and
WHEREAS, Vice Mayor Armstrong assumed the duties of San Ramon Mayor during the Mayor's absence; and
WHEREAS, at the April 11, 2023 City Council meeting a majority of the City Council directed staff to prepare a resolution authorizing interim pay for the Vice Mayor throughout the duration of the Mayor's absence; and
WHEREAS, the current monthly compensation for council members is $1,034.23 and the current monthly compensation for Mayor is $1,134.23 which is a difference of $100.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the city of San Ramon authorizes an additional $100 monthly compensation to the Vice Mayor throughout the duration of the Mayors absence retroactive to January 2023.

5.10 Packet Pg. 229

CITY COUNCIL STAFF REPORT
DATE: April 25, 2023
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Jon Bell, Public Works Program Manager
SUBJECT: RESOLUTION NO. 2023-044 - Authorizing the Mayor to Execute an Agreement with Chain Link Fence & Supply, Inc. for On-Call Tubular Steel Fence Maintenance and Repair Services for a Total Cumulative Five-Year Amount Not to Exceed $450,000 through June 30, 2028

EXECUTIVE SUMMARY
Various tubular steel fences in the City are deteriorating and are in need of repairs. These are predominantly in the Dougherty Valley where the deterioration is due to use of recycled water.

Dougherty Valley Steel Fence Replacement (CIP 300023) was created to help address this issue.

On February 27, 2023, staff advertised the Request for Qualifications (RFQ) for On-Call Tubular Steel Fence Maintenance and Repair Services. On March 20, 2023, two (2) contractors submitted Statements of Qualifications (SOQ). After a thorough review of the SOQs, staff has selected both Chain Link Fence & Supply, Inc. (Chain Link Fence) and Calco Fence, Inc. (Calco Fence) to provide these services for a total cumulative five-year amount not to exceed $450,000 each. The contractor selection was based on their qualifications, cost, and the ability to provide a range of services that are most aligned with the anticipated needs of the City. Each contractor will provide services for which they are best suited.

RECOMMENDED ACTION
Staff recommends adoption of these Resolutions, authorizing the Mayor to execute agreements with Chain Link Fence & Supply, Inc. and Calco Fence, Inc. for On-Call Tubular Steel Fence Maintenance and Repair Services for a total cumulative five-year amount not to exceed $450,000 each through June 30, 2028.

BACKGROUND
The City of San Ramon requires on-call maintenance and repair and/or replacement of approximately 2,300 linear feet of tubular steel fencing in the Dougherty Valley, and in various other locations throughout the City. The fences within Dougherty Valley are primarily located in landscape areas that are irrigated with recycled water. The overhead irrigation of recycled water has caused rust and deterioration of the fences resulting in potential safety hazards. Staff inspected 29 locations and prioritized the need for repairs and replacements based on the current condition of the fence and its useful life expectancy. Based upon these factors, the project was

5.11 Packet Pg. 230
created as Dougherty Valley Steel Fence Replacement - CIP 300023, and included in the FY 2022/23 Capital Budget and the FY 2022/23-2026/27 Capital Improvement Program. As part of the long-term maintenance of the fences, the overhead irrigation in the landscape will be converted to shrub bubblers to prevent future damage from the recycled water.

In addition to the project described above, the City requires additional tubular steel fence maintenance and repair services in the Landscape & Lighting District 1984-1.

DISCUSSION
Staff issued a Request for Qualifications (RFQ) for On-Call Tubular Steel Fence Maintenance and Repair Services on February 27, 2023. The RFQ was advertised on the City’s website, as required in the City’s purchasing policy. A mandatory pre-submittal meeting was held on March 7, 2023, to answer any pertinent questions and to provide a review of current service levels and expectations for services, including custom fence construction scope of work, metal work details, traffic control plans, pedestrian paths of travel, and other maintenance activities as described in the RFQ. Three (3) contractors, Chain Link Fence, Calco Fence, and Westside Landscape & Concrete, attended the mandatory pre-submittal meeting and the subsequent site inspection of two locations identified in the RFQ.

On March 20, 2023, SOQs were received from Chain Link Fence and Calco Fence. Based upon their submittals and previous work history with the City, staff determined that both Chain Link Fence and Calco Fence are qualified to perform the work identified in the RFQ. The use of multiple contractors is preferred for several reasons, such as competitive pricing, availability, deliverability, and type of work required. Based on their experiences, staff anticipates that both contractors will continue to provide quality service throughout the term of the new five-year agreement.

The RFQ stated that the City reserves the right to award all, some, or none of the tasks from the scope of work, and may select to award multiple contracts to complete services, as necessary.

Staff rated each contractor’s qualifications and developed recommendations for the award of multiple contracts. Chain Link Fence has experience in custom fence construction, fence painting, and has provided fence construction services to the City in the past. Calco Fence has also provided fence construction services to the City and has experience installing alternative pre-fabricated fence panels. The two Contract Agreements are for total cumulative five-year amount not to exceed $450,000 each, which will allow for the anticipated work under this contract, including maintenance and repair of other planned Capital Improvement Projects and maintenance repairs in the Landscape & Lighting District 1984-1 and selection of the best contractor for each particular task.

FISCAL ANALYSIS
The Five-Year 2022-2027 Capital Improvement Program provides funding for the work under these Contract Agreements. Funding was appropriated in the FY 2022/23 Capital Budget in the amount of $100,000; $50,000 is currently schedule for Years 2 through 5. The project is funded through the Dougherty Valley County Service Area M-29. Additional funding will be provided

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through other CIPs and the City’s Public Works Operating Budget as appropriate and authorized.

STEPS FOLLOWING APPROVAL
The City Attorney’s Office will forward the Contract Agreements to Chain Link Fence and Supply, Inc. and Calco Fence, Inc. for execution. Upon receipt of the executed Agreements, certificates of insurance, and copies of a current City business license, the City Attorney’s Office will send a copy of the executed Contract Agreements and all attachments to the Public Works - Public Services Division. Actual work will be performed under task orders, as needed. The Public Works - Public Services Division will monitor the performance of the contractors throughout the five-year term of the Agreements.

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RESOLUTION NO. 2023-044

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH CHAIN LINK FENCE & SUPPLY, INC. FOR ON-CALL TUBULAR STEEL FENCE MAINTENANCE

AND REPAIR SERVICES FOR A TOTAL CUMULATIVE FIVE-YEAR AMOUNT NOT TO EXCEED $450,000 THROUGH JUNE 30, 2028
WHEREAS, the City of San Ramon requires on-call maintenance and repair and/or replacement of approximately 2,300 linear feet of tubular steel fencing in the Dougherty Valley, and in various other locations throughout the City; and WHEREAS, the City of San Ramon solicited Statement of Qualifications (SOQ) by Request for Qualifications (RFQ) for On-Call Tubular Steel Fence Maintenance and Repair Services on February 27, 2023, in accordance with the requirements of the City’s Purchasing Policy; and
WHEREAS, the City of San Ramon received two Statements of Qualification (SOQs) on March 20, 2023; and
WHEREAS, after review of the SOQs submitted pursuant to said RFQ, Chain Link Fence & Supply, Inc.’s qualifications on the project was accepted by the City of San Ramon; and WHEREAS, Chain Link Fence & Supply, Inc. was determined to be one (1) of two (2) qualified respondents, by reason of qualifications, experience and facilities for performing the type of services contemplated herein, and is willing to provide the requested services.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an Agreement with Chain Link Fence & Supply, Inc. for On-Call Tubular Steel Fence Maintenance and Repair Services for a total cumulative five-year amount not to exceed $450,000 through June 30, 2028.

PASSED, APPROVED, AND ADOPTED, at the meeting of April 25, 2023 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor

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ATTEST:
_________________________
Joan Snashall, Acting City Clerk

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RESOLUTION NO. 2023-045

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH CALCO FENCE, INC. FOR ON-CALL TUBULAR STEEL FENCE MAINTENANCE AND

REPAIR SERVICES FOR A TOTAL CUMULATIVE FIVE-YEAR AMOUNT NOT TO EXCEED $450,000 THROUGH JUNE 30, 2028
WHEREAS, the City of San Ramon requires on-call maintenance and repair and/or replacement of approximately 2,300 linear feet of tubular steel fencing in the Dougherty Valley, and in various other locations throughout the City; and WHEREAS, the City of San Ramon solicited Statement of Qualifications (SOQ) by Request for Qualifications (RFQ) for On-Call Tubular Steel Fence Maintenance and Repair Services on February 27, 2023, in accordance with the requirements of the City’s Purchasing Policy; and
WHEREAS, the City of San Ramon received two Statements of Qualification (SOQs) on March 20, 2023; and
WHEREAS, after review of the SOQs submitted pursuant to said RFQ, Calco Fence Inc.’s qualifications on the project was accepted by the City of San Ramon; and WHEREAS, Calco Fence, Inc. was determined to be one (1) of two (2) qualified respondents, by reason of qualifications, experience and facilities for performing the type of services contemplated herein, and is willing to provide the requested services.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an Agreement with Calco Fence, Inc. for On-Call Tubular Steel Fence Maintenance and Repair Services for a total cumulative five-year amount not to exceed $450,000 through June 30, 2028.

PASSED, APPROVED, AND ADOPTED, at the meeting of April 25, 2023 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:

5.11 Packet Pg. 235
_________________________
Joan Snashall, Acting City Clerk

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CITY COUNCIL STAFF REPORT
DATE: April 25, 2023
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Kathi Heimann, Parks & Community Services Director
SUBJECT: Teen Council Appointments

RECOMMENDED ACTION
The Parks and Community Services Commission recommends the appointment of 18 applicants including two alternates to serve on the Teen Council with terms expiring July 2024. It is further recommended that the City Council establish a ranked waitlist in the event that one of the appointed members is unable to complete their term.

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In addition, the ranked waitlist (in order) is as follows:
2023/2024 Waitlist

BACKGROUND/DISCUSSION
The Teen Council consists of nineteen high school aged community members, seventeen regular members and two alternates each appointed to a one-year term. The chairperson is appointed to a two-year progressive term that begins as vice chair in year one and progresses to chairperson in year two. Appointments are made by the City Council in April and terms commence with the first meeting in August of each year.

The City Clerk announced the vacancies for the Teen Council and notices were placed on the City Website and in City facilities. Eighty-four (84) applications were submitted for the Teen Council by the deadline of February 15, 2023. Two sub-committees of the Commission screened the applications and interviewed thirty-nine (39) applicants. The Interview sub-committee then recommended appointments for consideration along with the prioritization of a waitlist for future Teen Council members to the full Commission at their April 12, 2023 meeting. The Commission approved the recommendations be brought forward to the City Council for appointment.

Applications are on file with the City Clerk.

FISCAL ANALYSIS
None

STEPS FOLLOWING APPROVAL
Staff will notify the Teen Council members of upcoming meeting dates, times and locations.

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CITY COUNCIL STAFF REPORT
DATE: April 25, 2023
TO: City Council/City Manager
FROM: Christina Franco, City Clerk
By: Joan Snashall, Deputy City Clerk
SUBJECT: RESOLUTION NO. 2023-046 - Public Hearing: Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2023/2024 and Repealing Resolution No. 2022-058

RECOMMENDED ACTION
Staff recommends that the City Council conduct a Public Hearing and adopt the Resolution establishing fees and charges for Fiscal Year 2023/2024 and repealing Resolution No. 2022-058.

BACKGROUND/DISCUSSION
City staff annually reviews the Schedule of Fees and Charges as part of the overall budget process and then makes recommendations related to the fees and charges to the City Council.

Staff has completed the annual review of the City’s Fee Resolution and submitted proposed changes and additions. The Finance Committee reviewed the Fee Schedule on March 6, 2023, and did not have any changes to the fees. The City Council introduced the resolution and set the public hearing date at the meeting on March 28, 2023. The proposed Fee Resolution is attached for your review. The proposed changes and additions are noted in a separate column for easy identification. The column is labeled “Proposed Fee” and is in blue text. All other fees and charges are to remain in effect and unchanged as indicated.

Before the City can levy a new fee or service charge, or approve an increase in an existing fee or service charge, a local agency must hold at least one public hearing, at which oral or written presentation can be made, as part of a regularly scheduled meeting. (Government Code §66016.)

FISCAL ANALYSIS

GENERAL GOVERNMENT
Credit Card Convenience Fee
Increase from 2.88% of the total transaction to 2.9% of the total transaction; $2.00 minimum

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ACH/eCheck Processing Convenience Fee
Propose a $1.25 fee per transaction for collections by third-party agencies This is a requirement of the City’s new vendor contract with HdL for audit and tax administration services for transient occupancy tax and business license fees. Failure to adopt means the City would be responsible for paying these fees.

COMMUNITY DEVELOPMENT
Planning Services Revisions
Planning Services is proposing to increase those impact fees that are tied to a cost index and are not currently at their maximums.

Impact Fee Revisions
The following are the revisions to the existing impact fees that are eligible for an increase.

Annual Increases are tied to either the Construction Cost Index (CCI) for the San Francisco Bay Area or the Consumer Price Index (CPI) for the San Francisco Bay Area:

Development Impact Fees - North Camino Ramon Specific Plan Fee The residential fee is required to be adjusted on an annual basis to reflect changes in regional construction costs. The amount of the adjustment is based on the change in the December 2021 to December 2022 Construction Cost Index (CCI) for the San Francisco Bay Area, as reported annually in the Engineering News Record (ENR). The annual change in the CCI for the San Francisco Bay Area is +8.40%.

Development Impact Fees - Westside Specific Plan Fee
The non-residential and residential fees are required to be adjusted on an annual basis to reflect changes in regional costs. The amount of the adjustment is based on the change in the Consumer Price Index (CPI) for the San Francisco Bay Area. The annual change in the CPI is posted each year on the U.S. Bureau of Labor Statistics website. The annual change in CPI for 2022 for the San Francisco Bay Area is +3.57%.

Development Impact Fees - School Age Child Care Fee and Park and Recreation Facility Impact Fee
School Age Child Care Fee and Park and Recreation Facility Impact Fee, have been adjusted using the December 2021 to December 2022 Construction Cost Index (CCI) for the San Francisco Bay Area, as reported annually in the Engineering News Record (ENR), not to exceed the cap in the Keyser Marston Associates Development Fee Study, March 2017. The annual change in the CCI for the San Francisco Bay Area is +8.40%.

Development Impact Fees - Affordable Housing Impact Fee The Affordable Housing Impact Fee Ordinance does not require yearly adjustments to the Affordable Housing Impact fees, but allows the fee amounts to be established and amended by resolution adopted by the City Council. The Ordinance establishes that future fee adjustments

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may be made based on the Construction Cost Index for San Francisco from the Engineering News Record. The following Affordable Housing Impact Fees, have been adjusted using the December 2021 to December 2022 Construction Cost Index (CCI) for the San Francisco Bay Area, as reported annually in the Engineering News Record (ENR), not to exceed the cap in the Keyser Marston Associates Development Fee Study, March 2017. The annual change in the CCI for the San Francisco Bay Area is +8.40%. The fee-out option for Single-Family detached residential units is capped $15.70 per gross livable sq. ft. based on the fee study and is already at the maximum.

Commercial-Office, Retail, Hotel [greater than 5,000 sq. ft.] Increase from $4.32 per gross sq. ft. to $4.68 per gross sq. ft.

Commercial - Industrial [greater than 5,000 sq. ft.]
Increase from $3.24 per gross sq. ft. to $3.51 per gross sq. ft.

Residential - Single-Family or Multi-Family, under 10 units Increase from $13.50 per gross livable sq. ft. to $14.63 per gross livable sq. ft.

Building & Safety Services Division
Permit Automation Fee
This fee increase is proposed for construction document storage. Staff is proposing to eliminate the laser fiche fee because paper plans are no longer processed for permit review or approval.

Long-term storage of construction plans and documents will be in electronic format.

Other Inspection Fees
Re-Inspection Fee
This proposed fee increase for the re-inspection fee reflects the staff time used when inspections are not ready when requested or when items are re-inspected more than two times. The proposed fee includes time for inspection, travel, office staff to invoice and collect fees and to reschedule the inspection.

Inspection for which no fee specifically indicated
The proposed fee increases the hourly rate to cover cost for providing inspection service. Based on existing staffing level and respective salaries, benefits, and specific expenditures related to inspection services, current costs are not being fully recovered. Presently, the hourly billing rate of $160/hour does not recover staff salaries and benefits. A new rate of $200/hour is consistent with the general billing rate for building division staff who review these projects. This change will result in an increase in cost to applicants, but will significantly improve cost recovery and this increase proposed rate falls within the range of what other surrounding cities charge. This rate is also consistent with the engineering and planning general hourly rate.

Additional Plan Review Required by Changes, Additions or Revisions The proposed fee increases the hourly rate to cover cost for providing additional plan review service. Based on existing staffing level and respective salaries, benefits, and specific expenditures related to plan check services, current costs are not being fully recovered. Presently,

9.1 Packet Pg. 241
the hourly billing rate of $160/hour does not recover staff salaries and benefits. A new rate of $200/hour is consistent with the general billing rate for building division staff who review these projects. This change will result in an increase in cost to applicants, but will significantly improve cost recovery and this increase proposed rate falls within the range of what other surrounding cities charge. This rate is also consistent with the engineering and planning general hourly rate.

Restore Service
The fee charged to reconnect gas and electrical service is proposed to be combined. Currently a separate permit is issued for each utility to restore service. Staff proposes to combine the permit because the inspection for the gas and electrical utilities is performed together and typically no additional time is required to complete the inspection. The fee for reconnecting both utilities cost more when issued separately.

Code Compliance Investigation
The proposed fee increases the hourly rate to cover cost for providing this investigation service.

Based on existing staffing level and respective salaries, benefits, and specific expenditures related to inspection services, current costs are not being fully recovered. Presently, the hourly billing rate of $160/hour does not recover staff salaries and benefits. A new rate of $200/hour is consistent with the general billing rate for building division staff who review these projects. This change will result in an increase in cost to applicants, but will significantly improve cost recovery and this increase proposed rate falls within the range of what other surrounding cities charge. This rate is also consistent with the engineering and planning general hourly rate.

Investigation Reports - Minimum
The proposed fee increases the hourly rate to cover cost for providing this investigation report service. Based on existing staffing level and respective salaries, benefits, and specific expenditures related to inspection services, current costs are not being fully recovered. Presently, the hourly billing rate of $160/hour does not recover staff salaries and benefits. A new rate of $200/hour is consistent with the general billing rate for building division staff who review these projects. This change will result in an increase in cost to applicants, but will significantly improve cost recovery and this increase proposed rate falls within the range of what other surrounding cities charge. This rate is also consistent with the engineering and planning general hourly rate.

Investigation Reports –With Photos
The proposed fee increases the hourly rate to cover cost for providing this service. Based on existing staffing level and respective salaries, benefits, and specific expenditures related to inspection services, current costs are not being fully recovered. Presently, the hourly billing rate of $160/hour does not recover staff salaries and benefits. A new rate of $200/hour is consistent with the general billing rate for building division staff who review these projects. This change will result in an increase in cost to applicants, but will significantly improve cost recovery and this increase proposed rate falls within the range of what other surrounding cities charge. This rate is also consistent with the engineering and planning general hourly rate.

Weekends and Holidays

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The proposed fee increases the hourly rate to cover cost for providing weekend and holiday inspection service. Based on existing staffing level and respective salaries, benefits, and specific expenditures related to inspection services, current costs are not being fully recovered. Presently, the hourly billing rate of $160/hour does not recover staff salaries and benefits. A new rate of $200/hour is consistent with the general billing rate for building division staff who review these projects. This change will result in an increase in cost to applicants, but will significantly improve cost recovery and this increase proposed rate falls within the range of what other surrounding cities charge. This rate is also consistent with the engineering and planning general hourly rate.

During Regular Business Week
The proposed fee increases the hourly rate to cover cost for providing after hour inspection service. Based on existing staffing level and respective salaries, benefits, and specific expenditures related to inspection services, current costs are not being fully recovered. Presently, the hourly billing rate of $160/hour does not recover staff salaries and benefits. A new rate of $200/hour is consistent with the general billing rate for building division staff who review these projects. This change will result in an increase in cost to applicants, but will significantly improve cost recovery and this increase proposed rate falls within the range of what other surrounding cities charge. This rate is also consistent with the engineering and planning general hourly rate.

Microfilm and/or Laserfiche
These fees are removed as the plan check and permit process are paperless.

Electric Service – Minimum Fee
Electrical service permits types are proposed to be combined, as most new electrical panels are larger to accommodate solar installations. The inspections are the same for electric service panels. The proposed fee increase reflects the minimum time to perform the task related to the electric service inspection.

Electric Permit – Commercial and Industrial - Other
This proposed fee is for occupancy types not listed in the fee schedule. The occupancy types include Assembly, Education, Storage and Parking Structures. The proposed fee will replace the default Miscellaneous Fee. The proposed fee will be less than the Miscellaneous Fee, and will cover cost to provide inspection services.

Mechanical Permit – Commercial and Industrial - Other
This proposed fee is for occupancy types not listed in the fee schedule. The occupancy types include Assembly, Education, Storage and Parking Structures. The proposed fee will replace the default Miscellaneous Fee. The proposed fee will be less than the Miscellaneous Fee, and will cover cost to provide inspection services.

Plumbing Permit – Commercial and Industrial - Other
This proposed fee is for occupancy types not listed in the fee schedule. The occupancy types include Assembly, Education, Storage and Parking Structures. The proposed fee will replace the default Miscellaneous Fee. The proposed fee will be less than the Miscellaneous Fee, and will

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cover cost to provide inspection services.

FISCAL IMPLICATION - COMMUNITY DEVELOPMENT
Planning Services Division
No significant fiscal impact is expected for the changes in these fees.

Building & Safety Services Division
No significant fiscal impact is expected for the changes in these fees.

PUBLIC WORKS
Engineering Services Division
Subdivision/Preliminary Development Review Fee
Based upon the existing staffing level and respective salaries, benefits, and specific expenditures related to engineering plan review, costs are not being fully recovered to provide this service.

Presently, the hourly billing rate of $200/hour does not recover staff salaries and benefits. A new rate of $220/hour is consistent with the general billing rate for engineering staff who review these projects. In surveying other cities, the hourly rate ranges from $151/hour to $303/hour, with the average at $221/hour. This change will result in an increase in cost to the applicant, but will significantly improve cost recovery and this increase proposed rate falls within the range of what other surrounding cities charge. This rate is also consistent with the Planning general hourly rate.

The existing $60 minimum was based on the previous $120/hour rate for ½ hour, and is being proposed to $80 minimum to be consistent with a ½ hour minimum.

Transportation Services Division
Subdivision/Preliminary Development Review Fee
Based upon the existing staffing level and respective salaries, benefits, and specific expenditures related to transportation plan review, costs are not being fully recovered to provide this service.

Presently, the hourly billing rate of $200/hour does not recover staff salaries and benefits. A new rate of $220/hour is consistent with the general billing rate for transportation staff who review these projects. In surveying other cities, the hourly rate ranges from $151/hour to $303/hour, with the average at $221/hour. This change will result in an increase in cost to the applicant, but will significantly improve cost recovery and this increase proposed rate falls within the range of what other surrounding cities charge. This rate is also consistent with the Planning general hourly rate.

Citywide – All Traffic/Transportation Impact Mitigation Fees The increase is derived from the December 2022 Engineering News Record (ENR) for the San Francisco Bay Area. The Construction Cost Index (CCI) increase is 5.3%.

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Public Services Division
Staffing Rates
The proposed Administration, Field – Regular, Field – Overtime, and Field – CallOut/Emergency Stand-By staffing rates are being increased to reflect actual staffing costs. The Administration staffing rate is being increased from $139.00 to $146.00. The Field – Regular staffing rate is being increased from $119.00 to $126.00. The Field – Overtime and Field – CallOut/Emergency Stand-By staffing rates are being increased from $144.00 to $153.00.

Additional Fees & Charges
The proposed Additional Sports Field Mowing for Enhanced Maintenance fee is being increased from $251.00 to $253.00. This fee reflects the actual contractor cost.

FISCAL IMPLICATION - PUBLIC WORKS
Engineering Services Division
No significant fiscal impact is expected for the changes in these fees.

Transportation Services Division
No significant fiscal impact is expected for the changes in these fees.

Public Services Division
No significant fiscal impact is expected for the changes in these fees.

POLICE SERVICES
There are no changes to any of the fees listed, nor are there any new fees.

PARKS & COMMUNITY SERVICES
Add Facility Deposits for Artist and Sound Studios
Fiscal impact: No anticipated impact on revenue.
i. Propose a new fee for facility deposit for the new Artist and Sound Studio rooms located inside DSCAC.
 Artist Studio: $125.00
 Sound Studio: $125.00
Staff recommends charging a facility deposit of $125.00 for the new Artist & Sound Studios at the Dougherty Station Community Arts Center. The deposit amount matches the facility deposit

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of a small room of $125.00.

Rename and Increase Fees for Special Event Applications Fiscal impact: Estimated revenue increase of $3,500 per year i. Propose to rename Application Fee – Special Event Permit to Special Event Permit Application – Tier III.
ii. Propose a new Special Event Permit Application – Tier II fee of $300.00 iii. Propose renaming the Non-Permitted Park Special Event Fee to Special Event Permit Application – Tier I fee and increase the fee from $50.00 to $100.00 per application.

The fees are an additional fee to existing special event permit application fees for special events that occur outdoors, as seen in the chart below. Tier II special events are increasingly requested in City parks are generally moderate size and do not meet the requirements of a Tier III -Special Event Permit Application, but far exceed the requirements of a Tier I Application. The Special Event Permit Application – Tier II fee will offset the administrative support provided by Parks & Community Services staff. It is estimated that (10) Park Permits will meet the requirements for the Tier II fee.

The Tier I fee was established a number of years ago and has not been adjusted to account for increasing staff costs to manage these types of special event applications. Staff recommends an increase to $100.

Examples of Tier I Special Events include the School of Rock concerts held in the amphitheater at Central Park, Corporate Team Building events, and walk-a-thons located within a specific park. Staff anticipates about ten events annually would be considered a Tier I. Examples of Tier II Special Events include the Islamic Center Prayer Days, Little League Movie Nights in the Park, and Corporate Picnics with on-site catering services. Staff anticipates about fifteen events annually would be considered a Tier II. Examples of Tier III Special Events include Durga Puja, Maya Bazaar, and Run for Education. Staff anticipates about five events annually would be considered a Tier III.

Special Event Permit Current Fee Proposed Fee
Special Event Permit Application – Tier III
Special Event approval process involves all City
Departments and possible external agencies.
$600.00/Application No Change
NEW - Special Event Permit Application – Tier II
Special Event approval process involves one or more City Departments and/or possible external agencies.
-- $300.00/ Application
Special Event Permit Application – Tier I
Special Event approval process determined by one City
Department.
$50.00/Application $100.00/Application

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Increase Fees for Gallery Exhibits
Fiscal impact: Estimated decrease in revenue of $95 per year. i. Propose to remove the Lindsay Dirkx Brown Gallery Non-Resident and Non-Profit Rates and and have one rate for all artists and propose to increase the fee for the Dougherty Station Community Arts Center Gallery by adjusting from bi-monthly to monthly exhibits.
 Remove the Lindsay Dirkx Brown Non-Resident ($110.00/mo + 20% commission) and Non-Profit ($40.00/mo + 20% commission) rates and charge everyone the same rate titled the Lindsay Dirkx Brown Gallery Exhibit Fee ($55.00/mo+ 20% commission)
 Dougherty Station Community Arts Center Gallery would increase from $30.00 for two months plus 20% commission on all sales to $30.00 per month plus 20% commission on all sales.

Staff recommends removing the Lindsay Dirkx Brown Non-Resident and Non-Profit rate. A survey of surrounding art galleries showed no local gallery has a non-resident or non-profit rate for their gallery spaces. The survey also shows the current gallery fees are in line or near the top of the range for galleries surveyed. Non-profit organizations will continue to have lower fees if they have a partnership agreement with the Department.

Staff recommends changing the Dougherty Station Community Arts Center Gallery to a monthly exhibit and increasing the fee to $30.00/Month due to the anticipated increased facility usage, renovated gallery area and potential increase in gallery space demand. This is the same exhibit fee as City Hall and the Alcosta Senior and Community Center Gallery.

Increase Fees for Bella Vista and Russell Room Rental at the Amador Rancho Community Center
Fiscal impact: Estimated increase in revenue of $16,566 per year i. Propose to increase the hourly resident rates by $10.00 for the Bella Vista and Russell Rooms at the Amador Rancho Center, adjust Non-Profit rate to 50% of resident rate, and adjust Private Non-Resident/Commercial rate to 25% above resident rate. All rates are rounded to the nearest whole dollar.

Non-Profit (Adjusted to 50% of Resident Rate)
Weekday
Approved
Weekend
Approved
Weekday
Proposed
Weekend
Proposed
Bella Vista $60.00/hr $105.00/hr $53.00/hr $83.00/hr
Russell $40.00/hr $75.00/hr $40.00/hr $55.00/hr
Resident (Increase by $10.00)

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Weekday
Approved
Weekend
Approved
Weekday
Proposed
Weekend
Proposed
Bella Vista $95.00/hr $155.00/hr $105.00/hr $165.00/hr
Russell $70.00/hr $100.00/hr $80.00/hr $110.00/hr
Non-Resident/Commercial (Adjusted to 25% above Resident Rate) Weekday
Approved
Weekend
Approved
Weekday
Proposed
Weekend
Proposed
Bella Vista $115.00/hr $190.00/hr $132.00/hr $207.00/hr Russell $85.00/hr $120.00/hr $100.00/hr $138.00/hr
Staff recommends increasing hourly rates by $10.00 for the resident rate for the Bella Vista Room and the Russell Room located at the Amador Rancho Community Center and adjusting the non-resident rate to be 25% more than the resident rate, rounded to the nearest dollar and the non-profit rate be adjusted to 50% less than the resident rate rounded to the nearest dollar. These rooms remain in high demand and as a result, they are booked to near capacity (averaging 26 rentals) each month. In addition, both rooms were originally priced using an old classification system. As part of the FY22/23 Fee Resolution, staff removed the room size designations to allow staff to evaluate and make recommendations on room rental rates for each room, independent of each other. This allows staff to adjust only room rates that require an adjustment based on fee survey and popularity of the room without being required to adjust all rooms within a specific size classification.

The recommended increase for the Russell and Bella Vista rooms are based on a fee survey of hourly rates of comparable room sizes and capacities from the Town of Danville, City of Dublin, City of Pleasanton, City of Walnut Creek, and City of Concord. The recommended fee places the room rates in line with other rooms of similar size and capacity from the fee survey.

As other facility rental room rates are adjusted annually, staff recommends using the same methodology of surveying cities on the resident rate and adjusting the non-resident/commercial rate to 25% above the resident rate and adjusting the non-profit rate to 50% below the resident rate.

Add Fee for Indoor Facility Rental of DSCAC New 2nd Floor Program Room Fiscal impact: Estimated increase in revenue of $4,870 per year. i. Propose a new rental fee for the new Dougherty Station Community Arts Center 2nd Floor Program Room.
 Non-Profit groups: $33.00/Hr (Weekday), $48.00/Hr (Weekend)  Residents: $65.00/Hr (Weekday), $95.00/Hr (Weekend)
 Private Non-Resident or Commercial: $82.00/Hr (Weekday), $119.00/Hr (Weekend) Staff recommends a new rental fee for the new Dougherty Station Community Arts Center 2nd Floor Program Room that is equivalent to the West Meeting Room, since they are similar in size.

The proposed non-resident fees are 25% more than the resident rate and the non-profit rate is 50% less than the resident rate.

Add Fee for Indoor Facility Rental of DSCAC Artist and Sound Studios

9.1 Packet Pg. 248
Fiscal impact: Estimated increase in revenue of $34,950 per year. i. Propose a new fee for the Artist Studios:
 Residents: $395/Month, $125/Week, $35/Day
 Private Non-Residents or Commercial: $494/Month, $157/Week, $44/Day ii. Propose a new fee for the Sound Studios:
 Residents: $20/Hour
 Private Non-Residents or Commercial: $25/Hour
Staff recommends charging a building rental fee for the artist and sound studios for San Ramon Residents. Rates for the Artist Studio are market-based and comparable to other artist studios with similar amenities in the East Bay based on a fee survey. Rates for the Sound Studios were determined from community input.

Staff recommends charging a building rental fee for the artist and sound studios for Private NonResident or Commercial that is approximately 25% above the resident rate rounded to the nearest dollar. Staff thinks these types of studios will not be of interest to non-profit organizations and is not proposing a non-profit fee at this time. If there becomes a demand from non-profits organization to use these spaces, staff will evaluate if a non-profit rate is necessary and will bring it back to the commission at that time.

The Sound Studio fee has been updated to reduce the Non-Resident/Commercial rate to $25/hour so the fee is 25% above the resident rate, which is in line with other established Non-Resident rental rates.

Increase Fees for Hourly Field Rentals (Grass Fields) (pg. 46) Fiscal impact: Estimated increase in revenue of $24,000 per year i. Following the fee methodology endorsed by the Parks & Community Services Commission associated with the FY2022/23 Fee Resolution recommendations, staff proposes to increase turf field rental rates by $1.00.
 For Youth Co-Sponsored Groups and SRVUSD, fees would go from $11.00 to $12.00/Hr.
 For Adult Co-Sponsored Groups and Residents, fees would go from $18.00 to $19.00/Hr.
 For Non-Residents, fees would go from $32.00 to $33.00/Hr.

This recommendation reflects the previously endorsed eight-year plan to increase hourly field rental fees. The planned method of increasing hourly field rental fees has positively affected user groups and the City. User groups are able to plan and budget as necessary and the City sees a steady and predictable increase in yearly revenue to offset the maintenance costs.

The eight-year plan was established during the FY 2018/19 budget process through staff

9.1 Packet Pg. 249
surveying 44 agencies to collect data comparing current hourly rates, rental classifications, and cost recovery expectations. Seventeen agencies responded with survey data, which revealed City of San Ramon’s hourly rate for field rentals is significantly lower than the average rates.

Based on the information collected, staff recommended establishing a new yearly increase plan for hourly field rates. Staff recommended increasing the rates over an eight-year span. The first year, fees increased to the next whole dollar and in proceeding years, fees increase $1.00 per year until the rates reach the specified amounts of Youth Co-sponsored $15.00, Adult CoSponsored / Resident $22.00, and Non-Resident $36.00. Below is a table outlining the eight-year plan:

Fiscal Year Youth Co-Sponsored Adult Co-Sponsored/
Resident
Non-Resident
FY 2018/19 $7.33 $14.65 $28.61
FY 2019/20 $8.00 $15.00 $29.00
FY 2020/21 $9.00 $16.00 $30.00
FY 2021/22 $10.00 $17.00 $31.00
FY 2022/23 $11.00 $18.00 $32.00
FY 2023/24 $12.00 $19.00 $33.00
FY 2024/25 $13.00 $20.00 $34.00
FY 2025/26 $14.00 $21.00 $35.00
FY 2026/27 $15.00 $22.00 $36.00
Increase of Hourly Rental Fees (Fitness Permits, Tournament Fees, Special Events, Field Lights, Synthetic Fields, Sand Volleyball Courts, Storage Facilities and Batting Cages) Fiscal impact: Estimated increase of revenue of $15,000 per year Propose increasing fees for Fitness Permits, Tournament Fees, Special Event Fees, Field Lights, Synthetic Fields, Sand Volleyball Courts, Storage Facilities and Batting Cages, by 6% and rounding up to next whole dollar. The proposed increase will help keep pace with required maintenance costs associated with the facilities.

Historically, the synthetic turf non-resident rate was set significantly higher than the resident and non-profit cosponsored rate. The synthetic fields are highly impacted spaces with very little room for non-resident or commercial rental. Currently, the non-resident/commercial fee is approximately 100% above the resident rate and the non-profit rate is approximately 35% below

9.1 Packet Pg. 250
the resident rate both rates are rarely used fees as the majority of time is utilized by cosponsored groups.

Outdoor Fitness Permits
 Resident fee increases from $18.00/Hr to $20.00/Hr
 Non-Resident fee increases from $32.00/Hr to $34.00/Hr Tournament & Special Event Fees
 For-Profit Camp/Tournament fee increases from [$221.00 per Field per day + Field Hourly Rate] to [$235.00 per Field per day + Field Hourly Rate]  Co-Sponsored Organizations and San Ramon Valley Unified School District – Special Event Fee increases from $221.00 per Field per day to $235.00 per Field per day
Light Fee at Sports Fields
 Co-Sponsored Organizations and San Ramon Valley Unified School District increases from $26.00/Hr to $28.00/Hr
 San Ramon Residents increases from $26.00/Hr to $28.00/Hr  Non-Residents increases from $52.00/Hr to $56.00/Hr
Synthetic Fields - Tiffany Roberts Park
 Co-Sponsored Organizations and San Ramon Valley Unified School District increases from $39.00/Hr to $42.00/Hr
 San Ramon Residents increases from $53.00/Hr to $57.00/Hr  Non-Resident increases from $129.00/Hr to $137.00/Hr
 Co-Sponsored Organizations and San Ramon Valley Unified School District – Special Event Fee increases from [$221.00 per Field per Day + Field Hourly rate] to [$235.00 Field Day + Field Hourly Rate]
 For Profit Camp/Tournament increases from [$442.00 Field Day + Field Hourly Rate] to [$469.00 Field Day + Field Hourly Rate]
Synthetic Fields- Rancho San Ramon Sports Park
 Co-Sponsored Organizations and San Ramon Valley Unified School District increases from $59.00/Hr to $63.00/Hr
 San Ramon Residents increases from $78.00/Hr to $83.00/Hr  Non-Resident increases from $193.00/Hr to $205.00/Hr
 Co-Sponsored Organizations and San Ramon Valley Unified School District – Special Event Fee increases from [$221.00 per Field per Day + Field Hourly rate] to [$235.00 Field Day + Field Hourly Rate]
 For Profit Camp/Tournament increases from [$442.00 Field Day + Field Hourly Rate] to [$469.00 Field Day + Field Hourly Rate]
Sand Volleyball Courts
 Youth Co-Sponsored Organizations and San Ramon Valley Unified School District fee increases from $11.00/Hr to $12.00/Hr

9.1 Packet Pg. 251
 Adult Co-Sponsored Organizations, San Ramon Resident fee increases from $18.00/Hr to $20.00/Hr
 Non- Resident fee increases from $32.00/Hr to $34.00/Hr For-profit camps or businesses have not requested use of the Sand Volleyball courts to date. In the future, if interest in sand volleyball court rental increases, staff will investigate adding an additional fee for private businesses.

Storage Facilities
 Storage Facility fee increases from $181.00/Mo. Per Unit to $192.00/Mo. Per Unit Batting Cages
 Youth Co-Sponsored Organizations and San Ramon Valley Unified School District fee increases from $11.00/Hr to $12.00/Hr
 Adult Co-Sponsored Organizations, San Ramon Residents fee increases from $18.00/Hr to $20.00/Hr
 Non-Resident fee increases from $32.00 to $34.00
For private business requests, these fees will fall under the for-profit/camp tournament fee schedule, which includes the event fee and the hourly rate (resident or non-resident group).

Increase Fees for Front Row Theater: Hourly Rates for Technical and House Staff Fiscal impact: No anticipated impact on revenue
i. Propose increasing the hourly rates for Technical and House Staff for theater rentals from $35.00 per hour to $36.50 per hour.

Due to the negotiated contract with Venuetech, the City’s theater management company, staff recommends increasing the current rates for Theater Staff by $1.50/hour to cover contract costs associated with increases in the minimum wage and to stay in line with current hourly rates for Theater Staff in the Bay Area. There is no anticipated revenue for this adjustment as it is intended to offset City costs to staff rental events.

Increase Fees for Dougherty Valley Performing Arts Center Theater Rental (pgs. 50-51) Fiscal impact: Estimated revenue increase of $7,800
i. Propose increasing the theater base rental rate for weekend, Friday through Sunday, rentals from $1,055.00 for an eight (8) hour rental to $1,119 for an eight (8) hour rental.
ii. Propose increasing the theater base rental rate for weekday, Monday through Thursday, rentals from $725.00 for an eight (8) hour rental to $769 for an eight (8) hour rental.

9.1 Packet Pg. 252
iii. Propose increasing the theater rental rate for rehearsal and technical time – weekday from $439 for an eight (8) hour rental to $466 for an eight (8) hour rental. iv. Propose increasing the theater rental rate for rehearsal and technical time – weekends from $539 for an eight (8) hour rental to $572 for an eight (8) hour rental. v. Propose increasing the DVPAC lobby only fee from $465 for an eight (8) hour rental to $493 for an eight (8) hour rental.
vi. Propose increasing the DVPAC Studio Rental (for a rehearsal or performance in the Studio Room) from $415 for an eight (8) hour rental to $440 for an eight (8) hour rental.
vii. Propose increasing the DVPAC Studio Rental when used in conjunction with a performance or rehearsal on the stage fee from $235 for an eight (8) hour rental to $250 for an eight (8) hour rental.

Due to the results of a local theater rental rate survey and the continued growth in demand, staff is recommending a 6% increase to the base rental rates at Dougherty Valley Performing Art Center. This is equivalent to the October 2022 San Francisco Bay Area CPI. This increase is comparable to what other local theaters are charging and will help offset the increase contact expense to manage the theater. All rates are rounded up to the nearest whole dollar. It is expected that $7,800 additional revenue will be generated based on the 6% rate increase of $130,000 annual revenue.

Increase Fees for Dougherty Valley Performing Arts Center Hourly Rates for Technical and House Staff
Fiscal impact: No anticipated impact on revenue.
i. Propose increasing the hourly rates for the Technical and House Staff for theater rentals by $1.50 per hour from $35.00 per hour to $36.50 per hour. ii. Propose increasing the hourly rates for the Production Manager II Staff for theater rentals by $1.50 per hour from $43.00 per hour to $44.50 per hour.

Due to the negotiated contract with Venuetech, the City’s theater management company, staff recommends increasing the current rates for Theater Staff by $1.50/hour for rental events to cover contract costs associated with increases in the minimum wage and to stay in line with current hourly rates for Theater Staff in the Bay Area. There is no anticipated revenue for this adjustment as it is intended to offset City costs to staff rental events.

Increase Fees for Piano Tuning
Fiscal impact: No anticipated impact on revenue.
iii. Propose increasing the Piano Tuning Fee for rental events at the Performing Arts Theater from $135.00 to $200.00 to cover actual costs.

9.1 Packet Pg. 253
There is no anticipated revenue for this adjustment as it is intended to offset City costs.

Add Complimentary Ticket Fees for Front Row Theater & Dougherty Valley Performing Arts Center
Fiscal impact: Estimated increase in revenue of $4,500 per year i. Propose a fee of $2.50 for complimentary tickets given by rental clients to VIPs that exceed 5% of the house capacities (over 10) at the Front Row Theater and (over 30) at the Performing Arts Center.

The $2.50 fee is comprised of the current Cultural Growth Surcharge of $2.00 per ticket and the current Box Office Processing Fee of $0.50 per ticket. Currently, there is a Culture Growth Fee charge for every patron visiting the theater during a City Sponsored Event, with the exception of when using a complimentary ticket. $2.00 for every complimentary ticket will now go towards the Cultural Growth Fund to help offset expenses for aging theatrical equipment and to help nonprofit or community-based organizations offset rental fees through a grant program. It is estimated that 1,800 complimentary tickets issued by rental clients to VIPs (e.g. parents, board members) with the new fee will generate $3,600 in Cultural Growth revenue. The remaining $0.50 ($900) will offset the contracted ticket vendor’s processing fees.

Clarification of San Ramon Olympic Pool and Aquatic Park and Dougherty Valley Aquatic Center Whole Facility - Two (2) Day Rental Fee
Fiscal impact: No anticipated impact on revenue
i. Propose to clarify the Whole Facility – Two (2) Day Rental fee at the San Ramon Olympic Pool and Dougherty Valley Aquatic Center as a two day fee.

The fee was originally approved by City Council on April 28, 2009 under Resolution No. 2009- 10, establishing a fee for two-day swim meets at the San Ramon Olympic Pool. On May 8, 2012 under Resolution No. 2012-049, City Council approved a fee increase to the Whole Facility – Two (2) Day Rental for both the San Ramon Olympic Pool and the Dougherty Valley Aquatic Center and designated the fee to include a maximum of 11 hours of use per day. During this update, the Fee Schedule was inadvertently updated to describe the fee as per day. This update will correct the Fee Schedule to how the original resolution noted the fee should be assessed, which is consistent with how the fee has been used since its adoption.

Increase Fees for San Ramon Olympic Pool and Aquatic Park and Dougherty Valley Aquatic Center Special Event and Lane Use Fees (pg. 53-54)
Fiscal impact: Estimated revenue increase of $28,900 per year

9.1 Packet Pg. 254
i. Propose to increase San Ramon Olympic Pool and Aquatic Park and Dougherty Valley Aquatic Center Special Event Fees by 6% (CPI) and rounded to the nearest whole dollar to simplify user group understanding and administering of fees.

San Ramon Olympic Pool & Aquatic Park

1. Whole Facility (Daily Rate), increases from [$1,565.00/Day + Lifeguard Fee (up to 11 hours)] to [$1,659.00/Day + Lifeguard Fee (up to 11 hours)]

2. Whole Facility (Hourly Rate after 11 hours) increases from [$145.00/Hr + Lifeguard Fee] to [$154.00/Hr + Lifeguard Fee]

3. 50-Meter Pool (Daily Rate) increases from [$1,020.00/Day + Lifeguard fee (up to 11 hours)] to [$1,082.00/Day + Lifeguard Fee (up to 11 hours)]

4. 50-Meter Pool (Hourly Rate after 11 hours) increases from [$95.00/Hr + Lifeguard Fee] to [$101.00/Hr + Lifeguard Fee]

5. 25-Yard Pool (Lap / Training Pool) (Daily Rate) increases from [$680.00/Day + Lifeguard Fee] to [$721.00/Day + Lifeguard Fee]

6. 25-Yard Pool (Lap / Training Pool) (Hourly Rate after 11 hours) increases from [$63.00/Hr + Lifeguard] to [$67.00/Hr + Lifeguard Fee]

7. Whole Facility – Two (2) Day Rental increases from [$2,450.00/Day + Lifeguard Fee (up to 11 hours each day) Includes use of classroom and timing board (must have a qualified timer to operate timing board)] to [$2,597.00/Two Days + Lifeguard Fee (up to 11 hours each day) Includes use of classroom and timing board (must have a qualified timer to operate timing board)]

8. Whole Facility – Two (2) Day Rental (Hourly Rate after 11 hours each day) increases from [$225.00/Hr + Lifeguard Fee] to [$239.00/Hr + Lifeguard Fee] Dougherty Valley Aquatic Center

1. Whole Facility (Daily Rate), increases from [$1,030.00/Day + Lifeguard Fee (up to 11 hours)] to [$1,092.00/Day + Lifeguard Fee (up to 11 hours)]

2. Whole Facility (Hourly Rate after 11 hours) increases from [$95.00/Hr + Lifeguard Fee] to [$101.00/Hr + Lifeguard Fee]

3. Whole Facility – Two (2) Day Rental increases from [$1,630.00/Day + Lifeguard Fee (up to 11 hours each day) Includes use of timing board (must have a qualified timer to operate timing board)] to [$1,728.00/Two Days + Lifeguard Fee (up to 11 hours each day) Includes use of timing board (must have a qualified timer to operate timing board)]

4. Whole Facility – Two (2) Day Rental (Hourly Rate after 11 hours each day) increases from [$150.00/Hr + Lifeguard Fee] to [$159.00/Hr + Lifeguard Fee]

5. Recreation Swim Team Meet increases from [$75.00/Hr + Lifeguard Fee] to [$80.00/Hr + Lifeguard Fee]
Water Polo Tournament

1. Water Polo Tank increases from [$75.00/Hr per Tank + Lifeguard Fee] to [$80.00/Hr per Tank + Lifeguard Fee]
The proposed increase will help keep pace with required maintenance costs of the facilities and continued increases in utility costs. A fee survey conducted of similar agencies throughout the

9.1 Packet Pg. 255
local area, concluded that City Pool or Aquatic Center Special Event fees are higher on average than the standard; however, the services and amenities provided are of greater value than comparable facilities.
ii. Propose to increase the Combined Lane Rental and Lifeguard Fees for 25-yard Course to better align with the market rate based on a fee survey of similar facilities.

This would account for increases in expenses to operate the facilities and an adjustment for the increase in minimum wage. Non-resident and Co-sponsored fees are determined on the Resident rate at plus or minus 25% respectively.  For Co-Sponsored Groups, fees would increase from $9.00 to $9.75  For Residents, fees would increase from $12.00 to $13.00  For Non-Residents, fees would increase from $15.00 to $16.25 iii. Propose to increase the Combined Lane Rental and Lifeguard Fees for 50-meter Course by $1.00.
 For Co-Sponsored Groups, fees would increase from $14.00 to $15.00  For Residents, fees would increase from $19.00 to $20.00  For Non-Residents, fees would increase from $24.00 to $25.00 Following the fee methodology endorsed by the Parks & Community Services Commission associated with the FY2022/23 Fee Resolution recommendations, this recommendation reflects the previously endorsed five-year plan to increase hourly 50-meter course fees. The planned method of increasing hourly 50-meter course rental fees has positively affected user groups and the City. User groups are able to plan and budget as necessary and the City sees a steady and predictable increase in yearly revenue to offset maintenance costs while aligning with the market rate.

The five-year plan was established during the FY 2022/23 budget process through staff survey of similar agencies throughout the State of California. The survey revealed City of San Ramon’s hourly rate for 50-meter course rental fees were lower on average. Based on the information collected, staff recommended establishing a yearly increase plan for hourly 50-meter course rental fees.

Fiscal Year Co-Sponsored Resident Non-Resident
FY 2022/23 $14.00 $19.00 $24.00
FY 2023/24 $15.00 $20.00 $25.00
FY 2024/25 $16.00 $22.00 $27.00
FY 2025/26 $17.00 $23.00 $29.00
FY 2026/27 $18.00 $25.00 $31.00
iv. Propose to increase special event and private rental lifeguard fees by $0.50.  Special Event Lifeguard Fee increases from $22.00 per hour to $22.50 per hour.

These fees are applied to special events, Swim Meets and Water Polo Tournaments at the aquatic facilities.

9.1 Packet Pg. 256
 Private Rental Group Lifeguard Fee increases from $22.00 per hour to $22.50 per hour.

The proposed increase is necessary to offset the rising pay rates due to increased minimum wage.

The hourly staff fees were last increased in FY 2022/23.

Clarification of San Ramon Olympic Pool and Aquatic Park and Dougherty Valley Aquatic Center Inflatable Obstacle Course Rental Fees
Fiscal impact: No anticipated impact on revenue
i. Propose to clarify the Inflatable Obstacle Course Add On fee as an hourly fee.

STEPS FOLLOWING APPROVAL
Implement fees on July 1, 2023.

ATTACHMENT
Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2023/2024 and Repealing Resolution No. 2022-058

9.1 Packet Pg. 257
RESOLUTION NO. 2023-046

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON PUBLIC HEARING: ESTABLISHING FEES AND CHARGES FOR VARIOUS MUNICIPAL SERVICES FOR FISCAL YEAR 2023/2024 AND REPEALING RESOLUTION NO. 2022-058
WHEREAS, it is necessary from time to time to revise the fees and charges that assist in defraying the costs of various services rendered by the City; and WHEREAS, the fees and charges as set forth in Exhibit 1, attached hereto and made a part hereof, have been found to be based upon the actual costs of performing such services and are reasonable.

NOW, THEREFORE, BE IT RESOLVED, by the City Council as follows:

Section 1. The fees and charges shown in Exhibit 1, attached hereto and incorporated herein by reference shall be in force and effect July 1, 2023.

Section 2. Resolution No. 2022-058 is hereby repealed.

PASSED, APPROVED, AND ADOPTED, at the meeting of April 25, 2023 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
________________________
Joan Snashall, Acting City Clerk
Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2023/2024 and Repealing Resolution No. 2022-058

9.1 Packet Pg. 258
RESOLUTION NO. 2023-046

ESTABLISHING FEES AND CHARGES

FOR VARIOUS MUNICIPAL

SERVICES AND REPEALING
RESOLUTION NO. 2022-058
FOR FISCAL YEAR 2023/24
Effective Date: July 1, 2023

9.1.a
Packet Pg. 259 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2023/2024 and Repealing Resolution No. 2022-058 [Intentionally blank]

9.1.a
Packet Pg. 260 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2023/2024 and Repealing Resolution No. 2022-058

CITY OF SAN RAMON
FY 2023/2024 FEE SCHEDULE

TABLE OF CONTENTS

GENERAL GOVERNMENT
General Fees & Fines....................................................................................................................... 1

COMMUNITY DEVELOPMENT
Planning Services Division
Business License Fees...................................................................................................................... 3 Annexations – Environmental Review ............................................................................................ 4 Mitigation Monitoring Administration – Time Extensions ............................................................ 5 Use Permits – Development Agreement & Amendments ............................................................... 6 Development Impact Fees ............................................................................................................... 8 Improvement Bonds & Deposits - Microfilm and/or Laserfiche Fee ............................................. 9 Building & Safety Services Division
Building Permit & Plan Check ...................................................................................................... 11 Other Inspections........................................................................................................................... 13 Neighborhood Preservation and Code Violations.......................................................................... 16 Electric Permit ............................................................................................................................... 17 Plumbing Permit ............................................................................................................................ 19 Mechanical Permit ......................................................................................................................... 20

PUBLIC WORKS
Engineering Services Division
Geological Hazard Abatement (GHAD) Fees ............................................................................... 21 Drainage Permit Application Fee –
Contra Costa County Flood Control District – DA101A – Drainage Fee ................................. 22 Site Development – Encroachment Permits................................................................................... 23 Encroachment Permits – Subdivision / Preliminary Development Review .................................. 24 Subdivision / Preliminary Development Review – Engineering Research.................................... 26 Transportation Services Division
Citywide Traffic Impact Mitigation Fees – Tri-Valley Transportation Development Fees .......... 27 Subdivision/Preliminary Development Review ............................................................................ 28 Public Services Division
Staffing Rates – Additional Fees & Charges................................................................................. 29

9.1.a
Packet Pg. 261 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2023/2024 and Repealing Resolution No. 2022-058

CITY OF SAN RAMON
FY 2023/2024 FEE RESOLUTION

TABLE OF CONTENTS
Continued

POLICE SERVICES
Fingerprinting – Other Fees........................................................................................................... 30 False Alarm Fees – Special Events Staffing ................................................................................. 31 Violation of City Ordinance........................................................................................................... 33

PARKS & COMMUNITY SERVICES
Transaction Fees ........................................................................................................................... 36 Facility Deposits............................................................................................................................ 37 Advertising Fees............................................................................................................................ 38 Special Events Permit Application, Photo Film Fees and Gallery Fees........................................ 39 Banner Permit Application ............................................................................................................ 40 Commercial Fees for Duplication of Historic Media Material – Memorial Program Fees ........... 41 Forest Home Farms Venue Rental Fees......................................................................................... 41 Building Rentals ............................................................................................................................ 42 City Hall Rotunda Rental Fees –
Alcosta Senior and Community Center and Ramona Park Gazebo Rental Fees..................... 46 Central Park, Rancho San Ramon Community Park, Athan Downs Park, Alcosta Senior and Community Center Park and Gardens, Valley View Park, Ramona Park, San Ramon Sports Park, Memorial Park, Monarch Park and Hidden Valley Park Group Picnic Rental Fees...... 46 San Ramon Olympic Pool & Aquatic Park and Dougherty Valley Aquatic Center Group Picnic Rental Fees and Amphitheater Use ................................................................... 47 Outdoor Athletic Facilities............................................................................................................. 49 Dougherty Station Community Center Front Row Theater Rental Fees ....................................... 51 Dougherty Valley Performing Arts Center Rental Fees ................................................................ 53 Equipment Rental Fees.................................................................................................................. 55 San Ramon Olympic Pool & Aquatic Park and Dougherty Valley Aquatic Center Special Event and Lane Use Fees............................................................................................ 56 San Ramon Olympic Pool & Aquatic Park and Dougherty Valley Aquatic Center Private Group Rental Fees....................................................................................................... 58 Pine Valley and Iron Horse Gymnasia Rental Fees…................................................................... 59

9.1.a
Packet Pg. 262 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2023/2024 and Repealing Resolution No. 2022-058

CITY OF SAN RAMON
FY 2023/2024 FEE RESOLUTION

GENERAL GOVERNMENT

GENERAL FEES & FINES

DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Administrative Fine – City Ordinance Violation
pursuant to §A1-93 of the Municipal Code – First
Violation
$100.00 (Not to Exceed) No Change
Second Violation – (Within one [1] year) $200.00 (Not to Exceed) No Change Each Additional Violation (Same Ordinance within
one [1] year) $500.00 (Not to Exceed) No Change
For Each Additional Violation (Same Ordinance
within three [3] years $1,000.00 (Not to Exceed) No Change Failure of any person to pay a fine in the time
specified is subject to a late assessment fee payment
– The amount of the payment fee shall be onehundred percent (100%) of the total amount of the fine owned – The combined penalty and late fee
shall not exceed five-thousand dollars ($5,000.00)
$5,000.00 (Not to Exceed) No Change
Appeals from Administrative Decision Under
Municipal Code §A1-95
$350.00 unless otherwise
authorized by the Municipal Code No Change
All Reports, agendas, minutes, agenda packets,
Fiscal Year Budget and printed/bound documents Cost of Production + 10% No Change Document Certification $10.00 No Change
Franchise Fees
(1) Deposit at time of Application
the amount estimated by staff
necessary for retention of
Consultant to review
Application
(2) Amount not expended will be
refunded – If costs exceed
deposit, Applicant will be
required to pay the difference
No Change
Late Filing Fine for Fair Political Practices
Commission Statements
$10.00/Day with maximum of
$100.00 No Change
Late Payment Fee $25.00 after a 30-day grace period No Change Credit Card Convenience Fee 2.88% of the total transaction

2.9% of the total
transaction; $2.00
minimum
ACH/eCheck Processing Convenience Fee NEW
$1.25 per transaction
for collections by
third-party agencies
Marriage Ceremony Fee - This fee is payable at the
time of the reservation; and is non-refundable if not
canceled within three (3) business days prior to
event
$75.00  Resident
$150.00  Non-Resident No Change

9.1.a
Packet Pg. 263 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2023/2024 and Repealing Resolution No. 2022-058

CITY OF SAN RAMON
FY 2023/2024 FEE RESOLUTION

Notice of Intent to Circulate Petition
$200.00 (This fee will be refunded
to the filer if, within one [1] year of
the date of filing the Notice of
Intent, the City Clerk certifies the
sufficiency of the petition) Per
Elections Code §9103(b)
No Change
Returned Check Charge $30.00 No Change
Research Time $40.00/Hr No Change
Subordination Fee $250 processing fee + $440
Deposit +Time & Materials No Change
Subpoena Fee
Production of Business Records:
$15.00 + all reasonable costs (Evid.

Code §1563)
Personal Appearance:
$275/Employee/day + actual
expenses (GC §68096.1)
No Change
Copies - Color and black & white $0.10/Sheet (duplex pages count as two [2] sheets) No Change
CDs, DVDs, Flash Drives $10.00 each No Change
Audio Tapes Cost as determined by outside
vendor No Change
City Pins $25.00 No Change

9.1.a
Packet Pg. 264 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2023/2024 and Repealing Resolution No. 2022-058

CITY OF SAN RAMON
FY 2023/2024 FEE RESOLUTION

COMMUNITY DEVELOPMENT

BUSINESS LICENSE FEES

DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
General Business
0 – 5 Employees $75.00 No Change
6 – 50 Employees $125.00 No Change
More than 50 Employees $200.00 No Change
Lessors of Commercial Property
Less than 5,000 Square Feet $75.00 No Change
5,001 – 10,000 Square Feet $125.00 No Change
More than 10,000 Square Feet $200.00 No Change
Lessors of Residential Property
One unit only $75.00 No Change
Two (2) to Five (5) units $125.00 No Change
More than Five (5) units $200.00 No Change
Amusements & Itinerant Businesses, Circuses, Carnivals, and Exhibitions Flat Fee (+TUP or SEP) $200.00 No Change
Temporary Place of Sale
One (1) Day $75.00 No Change
Two (2) to Five (5) Days $95.00 No Change
Six (6) to Thirty (30) Days $200.00 No Change
Vending Machines
One (1) to Five (5) Machines $95.00 No Change
More than Five (5) Machines $155.00 No Change
Other Fees
Standard Business Listing (public data only) including CDs $25.00 No Change Non-Standard Report Cost of Product No Change
Business License Document Reprint $15.00 No Change
Business License Late Payment Fee $25.00 after a 30-day grace period No Change
Standard Business Listing (public data only) including CDs $25.00 No Change Business License Fee pursuant to SB 1379 signed into law by Governor Brown on October 11, 2017; requires for a local business license or similar instrument or permit, or renewal thereof
$4.00 No Change

9.1.a
Packet Pg. 265 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2023/2024 and Repealing Resolution No. 2022-058

CITY OF SAN RAMON
FY 2023/2024 FEE RESOLUTION

COMMUNITY DEVELOPMENT

PLANNING SERVICES DIVISION FEES
DESCRIPTION OF SERVICE APPROVED FEE1,2,3 PROPOSED FEE
Annexations
Annexation Processing Time & Materials + $3,000.00 Deposit No Change Architectural Review
Conceptual $1,100.00 (maximum of one [1] ARB
Meeting) No Change
Minor Alteration $500.00 No Change
Residential
New Construction No Change
1 DU 4 Time & Materials + $1,000.00 Deposit No Change
2-10 DU’s Time & Materials + $1,000.00 Deposit No Change More than 10 DU’s Time & Materials + $2,000 Deposit No Change Single-Family 2nd Story Addition $400.00 No Change
Office / Commercial / Industrial  New Construction, Additions, Alterations New Construction-Small (up to
10,000 sf.) Time & Materials + $1,000.00 Deposit No Change New Construction-Large (greater than
10,000 sf.) Time & Materials + $2,000.00 Deposit No Change Alterations Time & Materials + $1,000.00 Deposit No Change Administrative Review – ARB
Review (All Districts)
Apply Time & Materials + Deposit as
above Fee No Change
Development Plan
Conceptual Development Plan
Review – ARB Review $1,500.00 No Change
Conceptual Development Plan
Review – PC Review $2,000.00 No Change
Development Plan (Residential) Time & Materials + $3,000 Deposit No Change Development Plan (Non-Residential) Time & Materials + $3,000 Deposit No Change Development Plan Amendment (Changes to Site Plan and/or Sq Ft) Administrative Review $1,500.00 No Change
Public Hearing Required Time & Materials + $2,500.00 Deposit No Change General Plan
General Plan Amendment Time & Materials + $8,000.00 Deposit No Change

9.1.a
Packet Pg. 266 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2023/2024 and Repealing Resolution No. 2022-058

CITY OF SAN RAMON
FY 2023/2024 FEE RESOLUTION

DESCRIPTION OF SERVICE APPROVED FEE1,2,3 PROPOSED FEE
Minor Modification to Conditions of Approval
Minor Modification to Conditions of
Approval Time & Materials + $500.00 Deposit No Change
Planning Commission Modification to
Conditions of Approval Time & Materials + $1,500.00 Deposit No Change Environmental Review
Categorical Exemption $100.00 No Change
Negative Declaration
Administratively Prepared Time & Materials + $4,500.00 No Change Negative Declaration Consultant
Prepared
Consultant’s Cost + Staff Time &
Materials $5,500.00 Deposit No Change
Environmental Impact Report Consultant’s Cost + Staff Time & Materials $8,000.00 Deposit No Change
Mitigation Monitoring
Administration
5 Mitigation Monitoring Staff Time Time & Materials + $2,000.00 Deposit (- 188) No Change
Mitigation Monitoring Program
Implementation / Special Peer /
Consultant Review
Consultant’s Cost + Staff Time &
Materials $3,000.00 Deposit No Change
Contra Costa County Clerk Filing Fee
(Fee payable to County Clerk)
Per Department of Fish & Game Code
§711.4 No Change
Department of Fish & Game User Fee
–
Negative Declaration
Per Department of Fish & Game Code
§711.4 No Change
Environmental Impact Report Per Department of Fish & Game Code §711.4 No Change
Certified Regulatory Program Per Department of Fish & Game Code §711.4 No Change
Rezoning
Rezoning (All Districts) Time & Materials + $5,500.00 Deposit No Change Sign Review
Sign Permit (Each face copy charge)
/Administrative Sign Review $300.00 No Change
Sign Permit (Each new sign requiring
ARB Review) $2,500.00 No Change
Master Sign Program Approved Signs $300.00 No Change
New Master Sign Program Time & Materials + $3,000.00 Deposit No Change Master Sign Program Amendment Time & Materials + $3,000.00 Deposit No Change Temporary Sign Permit (Ninety [90]
Consecutive Days) $300.00 No Change

9.1.a
Packet Pg. 267 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2023/2024 and Repealing Resolution No. 2022-058

CITY OF SAN RAMON
FY 2023/2024 FEE RESOLUTION