Agenda packet — San Ramon City Council, May 23, 2023 (part 2 of 3)

REV.2023.05
IN WITNESS WHEREOF the parties have executed this Agreement on the dates indicated below, the latest of which shall be deemed the effective date of this Agreement.

City of San Ramon, a Municipal Corporation
“CITY”
Bonasera Tennis
“CONTRACTOR”
X:

David E. Hudson, Mayor Date Joyce Bonasera Date
Owner
Steven Spedowfski Date
Interim City Manager
Title of Signatory
The Foregoing Agreement has been
Reviewed and Approval is Recommended:

Kathi Heimann, Director Date
Parks & Community Services
APPROVED AS TO FORM:
21064
Martin Lysons, City Attorney Date San Ramon Business License # ATTEST:

Resolution Number 2023-XXX
Joan Snashall, Acting City Clerk Date Approved by City Council

5.8.a
Packet Pg. 108 Attachment: A: Professional Services Agreement (2023-060 : One-Year Revenue Sharing Agreement for Tennis Instruction with Joyce Contractor: Bonasera Tennis
Agreement Amount: Not-to-Exceed $261,000.00
Project: Tennis Instruction
Project Manager: Mike Fanelli, Recreation Supervisor
Professional Services Agreement

Page 12 of 12 ends

REV.2023.05

EXHIBIT A

SCOPE OF SERVICE & COMPENSATION SCHEDULE
I. SERVICES.

CONTRACTOR agrees to perform and furnish the following services for the Parks & Community Services Department as follows:

Tennis Instruction for programs held at the tennis courts in City parks facilities and/or San Ramon Valley Unified School District sites/facilities per CONTRACTOR’s submitted Proposal(s) and as agreed upon by City.

CONTRACTOR agrees to abide by and follow all policies within the “Independent Contract Instructor Handbook” and “Independent Contract Instructor Proposal Information” documents and any addendums.

II. COMPENSATION.

CITY agrees to pay CONTRACTOR at the rates set forth below, and incorporated herein:

CITY agrees to pay CONTRACTOR the percentage rate of 50% of fees collected for all classes/activities agreed upon for fiscal year 2023/2024 in a sum not to exceed $261,000.00.

Upon completion of each class or activity agreed upon CONTRACTOR shall submit an itemized invoice for the classes or activities completed. In consideration of the performance of the contract, CITY agrees to pay CONTRACTOR within 30 days of receipt of itemized invoice.

CONTRACTOR agrees that the payment shall be full compensation for services in performing the contract.

5.8.a
Packet Pg. 109 Attachment: A: Professional Services Agreement (2023-060 : One-Year Revenue Sharing Agreement for Tennis Instruction with Joyce

CITY COUNCIL STAFF REPORT
DATE: May 23, 2023
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Amy Amiri, Senior Administrative Analyst
SUBJECT: RESOLUTION NO. 2023-061 - Adopting Findings to Appropriate Funds in the Child Care, City Beautification, Creek Mitigation, Drainage Mitigation, Geographic Information System (GIS) Mapping, Park Development, and Traffic Improvement Funds, for the Period Ending June 30, 2022

EXECUTIVE SUMMARY
The City of San Ramon is authorized under State law to require development applicants to contribute fees towards the cost of off-site public improvements, which are needed as a result of the new development. Government Code 66001 requires the City to review annually the status of collected development impact and mitigation fees. This Report provides information related to the status of these funds for the period ending June 30, 2022, and adheres to the State law requirement of the City to provide a Public Notice that specifies that this Report is available for inspection. This Report is prepared after the previous fiscal year budget has been audited and finalized by the end of each calendar year.

RECOMMENDED ACTION
Staff recommends that the City Council approve this Resolution, adopting findings to appropriate funds in the Child Care, City Beautification, Creek Mitigation, Drainage Mitigation, Geographic Information System (GIS) Mapping, Park Development, and Traffic Improvement Funds, for the period ending June 30, 2022.

BACKGROUND
The City of San Ramon is authorized under State law to require development applicants to contribute fees towards the cost of off-site public improvements, which are needed as a result of the new development. The fees are charged based on a pro-rata share of the cost of the new improvements. This Report provides information related to the status of these funds for child care, City beautification, creek mitigation, drainage mitigation, geographic information system (GIS) mapping, park development, and traffic improvement activities for the period ending June 30, 2022. State law requires the City to provide a Public Notice that specifies that this Report is available for inspection.

5.9 Packet Pg. 110
Government Code Section 66001 requires the City to review annually the status of collected development impact and mitigation fees. The fees are reviewed after the previous fiscal year is complete and an audit has been performed and accepted, by the end of each calendar year. In the event that any fees remain unexpended and unencumbered for more than five years, the City may retain the fees if the City Council adopts certain findings that substantiate the need for retaining such funds. In the event that the findings are not adopted to support the retention of the funds, the unexpended fees could be subject to return to the current owners of the properties.

DISCUSSION
Attachments A and B provide a summary of the fees received over the years into the developer mitigation funds through the period ending June 30, 2022, and are further described below.

Child Care Fund (Fund 203)
As of June 30, 2022, the Child Care Fund balance was $160,493 and is in compliance (Attachment A). The total allocation for FY 2022/23 is $0. The total allocation for FY 2023/24 is $0.

City Beautification Fund (Fund 204)
As of June 30, 2022, the City Beautification Fund balance was $1,254,542 and is in compliance (Attachment A). The total allocation for FY 2022/23 is $0.The proposed FY 2023/24 Capital Budget allocates $60,000 to install an art piece at the newly renovated Dougherty Station Community Arts Center as part of Public Art in Parks Project (CIP 9554282); and $15,000 to provide holiday tree and lighting at Central Park as part of the Citywide Parks Amenities Replacement and Improvements Project (CIP 955584). The total allocation for FY 2023/24 is $75,000.

Creek Mitigation Fund (Fund 206)
As of June 30, 2022, the Creek Mitigation Fund balance was $1,534 and is in compliance (Attachment A). On May 9, 2023, the City Council appropriated $1,540 towards the repairs associated with the winter 2022-2023 storms as part of the 2023 Storm Damage Repairs Project (CIP 100001). The total allocation for FY 2022/23 is $1,540. The total allocation for FY 2023/24 is $0.

Drainage Mitigation Fund (Fund 207)
As of June 30, 2022, the Drainage Mitigation Fund balance was $77,535 and is in compliance (Attachment A). The total allocation for FY 2022/23 is $79,000 to complete creek and culvert sediment removal and repairs as part of Citywide Drainage Infrastructure Repair Project (CIP 915548). During FY 2022/23, additional fees have been received in the amount of $104,595. In addition, on May 9, 2023, the City Council appropriated an additional $100,000 towards the repairs associated with the winter 2022-2023 storms as part of the 2023 Storm Damage Repairs

5.9 Packet Pg. 111
Project (CIP 100001). The total allocation for FY 2022/23 is $179,000. The total allocation for FY 2023/24 is $0.

Geographic Information System (GIS) Mapping Fund (Fund 202) As of June 30, 2022, the Geographic Information System (GIS) Mapping Fund balance was $210,997 and is in compliance (Attachment A). The FY 2022/23 Public Works Engineering Operating Budget allocates $102,533 to partially fund the GIS Specialist position and other software updates and maintenance fees to maintain the Citywide GIS Program including AutoCAD and ESRI. The proposed FY 2023/24 Public Works Engineering Operating Budget allocates $102,732 to continue to partially fund the GIS Specialist position and other software updates and maintenance fees to maintain the Citywide GIS Program including AutoCAD and ESRI. The total allocation for FY 2022/23 is $102,533. The total allocation for FY 2023/24 is $102,732.

Park Development Fund (Fund 209)
As of June 30, 2022, the Park Development Fund balance was $322,130 and is in compliance (Attachment A). The FY 2022/23 Capital Budget allocates funding for the following projects listed below:
 Citywide Dog Park Renovations and Improvements Project (CIP 500003) - $100,000 to renovate the existing Bark and Ride Dog Park;
 Citywide Parks Amenities Replacement and Improvements Project (CIP 955584) - $280,604 to provide upgrades and enhancements at various parks Citywide;  Cricket Field Installation Project (CIP 500002) - $275,000 to complete construction of a cricket field at Quail Run Elementary School;
 Fountain Repairs and Replacement Project (CIP 955478) - $10,360 to complete repairs at the Central Park Children’s Fountain and Bollinger Fountain; and  Shade Structure Improvement Project (CIP 955566) - $57,316 to install shade structures at several parks Citywide as part of the Proposition 68 Grant in the amount of $229,265.

The City anticipated receiving over $2.2M in Park Development fees in FY 2022/23; to date $931,514 has been received.

The proposed FY 2023/24 Capital Budget allocates funding contingent on receipt of development fees to the following projects listed below:
 Citywide Dog Park Renovation and Improvements Project (CIP 500003) - $50,000 to purchase amenities and play features to enhance existing dog parks Citywide;  Citywide Parks Amenities Replacement and Improvements Project (CIP 955584) - $143,771 to provide upgrades and enhancements at various parks Citywide;  Citywide Playground Upgrades Project (CIP 955423) - $253,500 to replace playground equipment at Ramona Park;
 Citywide Trail Amenities Replacement & Improvements Project (CIP 500006) - $2,574 to replace the bench at Tassajara Ridge Trail;

5.9 Packet Pg. 112
 Crow Canyon Gardens Facilities Improvements Project (CIP 955421) - $500,000 to complete design of phase one of the restoration of the Gardens as identified in the Master Plan of the Gardens and removal of the Mudd’s structures not being preserved;  Irrigation Booster Pump Installation Project (CIP 955516) - $40,000 to complete installations at Bellingham Square Park;
 Park Restroom Renovations Project (CIP 955491) - $274,300 to replace the restroom building structure at Alcosta Senior and Community Center Park;  Pickleball Court Conversion Project (CIP 500005) - $50,000 to convert one existing tennis court at Central Park to four (4) pickleball courts; and  San Ramon Trails Master Plan Project (CIP 500007) - $125,000 to complete a City Trails Master Plan.

The total allocation for FY 2022/23 is $723,280. Total allocation for FY 2023/24 is $1,439,145.

Traffic Improvement Fund (Fund 214)
As of June 30, 2022, the Traffic Improvement Fund balance was $154,195 and is in compliance (Attachment B). The FY 2022/23 Capital Budget allocated funding to the project listed below:
 Pedestrian Enhancement Devices Project (CIP 975413) - $57,000 to provide for installation of Rectangular Rapid Flashing Beacon (RRFB) Systems on Bollinger Canyon Road at Dos Rios Drive and at Marsh Drive, as local match for the $100,000 TDA Grant funds received.

The proposed FY 2023/24 Capital Budget allocates funding to the following project listed below:
 Bicycle Master Plan Update Project (CIP 000010) - $88,000 to provide an update to the previously adopted Bicycle Master Plan; and
 Citywide Intelligent Transportation System Upgrade Project (CIP 975594) - $200,000 to complete additional upgrades and system installation as identified in the Intelligent Transportation System (ITS) Master Plan.

Total allocation for FY 2022/23 is $57,000. The total allocation for FY 2023/24 is $288,000.

FISCAL ANALYSIS
As of June 30, 2022, the City has received revenues that have been in the Child Care Fund, City Beautification Fund, Creek Mitigation Fund, Drainage Mitigation Fund, Geographic Information System (GIS) Mapping Fund, Park Development Fund, and Traffic Improvement Fund for five years or more. The FY 2022/23 allocations from these funds are as follows:

5.9 Packet Pg. 113
Funds Allocations
Child Care $ 0
City Beautification $ 0
Creek Mitigation $ 1,540
Drainage Mitigation $ 179,000
Geographic Information System (GIS) Mapping $ 102,533
Park Development $ 723,280
Traffic Improvements $ 57,000
The City expended money from these funds during FY 2022/23 with additional expenditures included in the proposed FY 2023/24 Capital Budget of the Capital Improvement Program. This level of expenditures will continue to keep the City in compliance with California Government Code requirements regarding the use of developer impact and mitigation fees.

STEPS FOLLOWING APPROVAL
Following approval of this Resolution, staff will continue the process of planning and implementing the projects associated with the Child Care, City Beautification, Creek Mitigation, Drainage Mitigation, Geographic Information System (GIS) Mapping, Park Development, and Traffic Improvement Funds.

ATTACHMENT
A: Schedule of Child Care, City Beautification, Creek Mitigation, Drainage Mitigation, Geographic Information System (GIS) Mapping, and Park Development Funds Revenue B: Schedule of Traffic Improvement Fund Revenue

5.9 Packet Pg. 114
RESOLUTION NO. 2023-061

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

ADOPTING FINDINGS TO APPROPRIATE FUNDS IN THE CHILD CARE, CITY

BEAUTIFICATION, CREEK MITIGATION, DRAINAGE MITIGATION,

GEOGRAPHIC INFORMATION SYSTEM (GIS) MAPPING, PARK DEVELOPMENT, AND TRAFFIC IMPROVEMENT FUNDS, FOR THE PERIOD ENDING JUNE 30, 2022 WHEREAS, the City of San Ramon receives development impact and mitigation fees to pay for off-site public improvements, which are needed as a result of the development; and WHEREAS, Government Code Section 66001 requires the City to review the status of these collected development impact and mitigation fees; and WHEREAS, in the event that any such fees remain unexpended and unencumbered for more than five years, the City may retain the fees if the City Council adopts findings that substantiate the need for retaining such funds; and
WHEREAS, the City’s adopted FY 2022/23 Operating Budget and Capital Improvement Program included child care activities and projects essential for the mitigation of developmentrelated impacts, that included an allocation of Child Care funds toward the replacement of portable classroom at Pine Valley Middle School, which will be funded from the City Child Care Fund; and
WHEREAS, the City’s proposed FY 2023/24 Operating Budget and Capital Improvement Program include beautification activities and projects essential for the mitigation of development-related impacts, that include an allocation of City Beautification funds toward the public arts pieces throughout City facilities and parks, and the holiday tree and lighting celebration at Central Park, which will be funded from the City Beautification Fund; and WHEREAS, the City’s adopted FY 2022/23 and proposed FY 2023/24 Operating Budget and Capital Improvement Program include creek activities and projects essential for the mitigation of development-related impacts that include an allocation of Creek Mitigation funds toward the study of creeks and culverts within the City limits, including: Bollinger Creek, Oak Creek, South San Ramon Creek, and San Catanio Creek, which will be funded from the City Creek Mitigation Fund; and
WHEREAS, the City’s adopted FY 2022/23 and proposed FY 2023/24 Operating Budget and Capital Improvement Program include creek activities and projects essential for the mitigation of development-related impacts, that include an allocation of Drainage Mitigation funds toward the erosion repairs of creeks and drainage infrastructure repairs within the City limits, on City-owned drainage facilities, which will be funded from the City Drainage Mitigation Fund; and
WHEREAS, the City’s adopted FY 2022/23 and proposed FY 2023/24 Operating

5.9 Packet Pg. 115
Budget and Capital Improvement Program include Geographic Information System (GIS) mapping activities and projects essential for the mitigation of development-related impacts, that include an allocation of Geographic Information System (GIS) Mapping funds toward the update of Citywide aerial photography, enhancements to Mapping program, expanding functionality and connectivity to other City-owned systems, and other essential program software upgrades, and continued partial funding of the GIS Specialist position, which will be funded from the City Geographic Information System (GIS) Mapping Fund; and
WHEREAS, the City’s adopted FY 2022/23 and proposed FY 2023/24 Operating Budget and Capital Improvement Programs include park activities and projects essential for development-related impacts that include an allocation of Park Development funds toward and renovation and improvements to Dog Parks Citywide, restoration and improvements to Central Park fountain, park amenities and structure installations Citywide, design and construction of existing sports field to a cricket field, installation of shade structures Citywide, irrigation booster pump installation at park, playground upgrades and Park restroom renovations Citywide, design and implementation of improvements as identified in Crow Canyon Gardens Master Plan, conversion of existing tennis court to pickleball courts at Central Park, and completing a Trails Master Plan, which will be funded from the Park Development Fund; and WHEREAS, the City’s adopted FY 2022/23 and proposed FY 2023/24 Operating Budget and Capital Improvement Program include certain circulation and traffic signal projects, which are essential for the mitigation of development-related traffic impacts, and include signal controllers and equipment upgrades and conduit installations in priority locations identified in the Intelligent Transportation System (ITS) Master Plan, Pedestrian Enhancement Devices and Radar Speed Display Signs, and completion of update to the adopted Bicycle Master Plan that are funded by the City Traffic Improvement Fund; and
WHEREAS, these major projects and others to be funded by the Child Care, City Beautification, Creek Mitigation, Drainage Mitigation, Geographic Information System (GIS) Mapping, Park Development, and Traffic Improvement Funds are proceeding during the current fiscal year and funds will be committed prior to the end of next Fiscal Year (June 30, 2023).

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby adopt findings that the uncommitted funds in the Child Care, City Beautification, Creek Mitigation, Drainage Mitigation, Geographic Information System (GIS) Mapping, Park Development, and Traffic Improvement Funds are essential for the construction of development-related Child Care activities, Beautification, Conditions of Approval Mitigations, Creeks and Drainage, Geographic Information System (GIS) Mapping, Parks, and Traffic Improvement projects as identified in the City’s Operating Budget and Capital Improvement Program.

BE IT FURTHER RESOLVED, that the City Council of the City of San Ramon finds that there is a reasonable relationship between the development impact fees that were charged and the purposes for which they will be used.

5.9 Packet Pg. 116
PASSED, APPROVED, AND ADOPTED, at the meeting of May 23, 2023 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
___________________________
Joan Snashall, Acting City Clerk

5.9 Packet Pg. 117
AB1600 Analysis of Developer Mitigation Funds Collected & Used June 30, 2022
Fund No.& Description Revenue Description Year 1 - FY18 Year 2 - FY19 Year 3 - FY20 Year 4 - FY21 Year 5 - FY22 Fund Balance
FY22
202 GIS Development Fees 129,094.00 106,154.24 87,903.78 91,863.75 91,746.98 Interest 470.00 6,037.98 9,971.18 (421.68) (6,498.85)
Annual Revenues 129,564.00 112,192.22 97,874.96 91,442.07 85,248.13 Cumulative Revenues 129,564.00 241,756.22 339,631.18 431,073.25 516,321.38 210,996.97 Fund is in Compliance
203 Child Care Development Fees 65,847.00 71,430.54 44,021.86 55,528.18 56,946.27 Interest 154.00 5,117.42 7,602.23 (542.93) (2,521.41)
Annual Revenues 66,001.00 76,547.96 51,624.09 54,985.25 54,424.86 Cumulative Revenues 66,001.00 142,548.96 194,173.05 249,158.30 303,583.16 160,493.04 Fund is in Compliance
204 City Beautification Development Fees 480,530.00 503,013.57 485,541.79 419,454.64 525,735.78 Interest 563.00 35,964.78 51,607.07 (918.64) (47,673.16) Annual Revenues 481,093.00 538,978.35 537,148.86 418,536.00 478,062.62 Cumulative Revenues 481,093.00 1,020,071.35 1,557,220.21 1,975,756.21 2,453,818.83 1,254,542.41 Fund is in Compliance
206 Creek Mitigation Development Fees 16,778.00 1,446.00 - - - Interest 116.00 53.47 59.63 0.25 (42.07)
Annual Revenues 16,894.00 1,499.47 59.63 0.25 (42.07)
Cumulative Revenues 16,894.00 18,393.47 18,453.10 18,453.35 18,411.28 1,534.12 Fund is in Compliance
207 Drainage Mitigation Development Fees 201,592.00 48,006.00 83,481.30 34,928.70 5,063.40 Interest 342.00 3,187.13 2,790.85 (112.91) (1,909.06)
Annual Revenues 201,934.00 51,193.13 86,272.15 34,815.79 3,154.34 Cumulative Revenues 201,934.00 253,127.13 339,399.28 374,215.07 377,369.41 77,534.60 Fund is in Compliance
209 Park Development Development Fees - - - 91,208.31 243,742.50 Interest 1,627.00 2,005.28 4,629.44 (1,823.26) (2,072.91) Annual Revenues 1,627.00 2,005.28 4,629.44 89,385.05 241,669.59 Cumulative Revenues 1,627.00 3,632.28 8,261.72 97,646.77 339,316.36 322,129.77 Fund is in Compliance
Attachment A

5.9.a
Packet Pg. 118
Attachment: A: Schedule of Child Care, City Beautification, Creek Mitigation, Drainage Mitigation,

CITY OF SAN RAMON
ANALYSIS OF AB 1600 DEVELOPER FEE USAGE - TRAFFIC IMPROVEMENT FUND #214Traffic Improvement Fund (214) Jun-18 Jun-19 Jun-20 FY 2021 FY 2022 TotalBeginning Fund Balance 699,083 126,211 355,419 44,353 19,322 Intergov ernmental Rev enues
Interest Rev enues 2,529 11,698 9,456 (1,076) 1,711
Dev eloper Fees 666,732 146,179 62,171 77,228 267,397
Non-Dev eloper Fees CIP Closeout Return to Source 53,611 202,610 118,650 131,753Total Rev enues 400,861 194,802 Total Expenditures (150,000) (501,541) (585,303) (219,833) (265,988) (343,664) 572,872 (311,066) (25,031) 134,873
Ending Fund Balance 355,419 699,083 44,353 19,322 154,195First-In First-Out (FIFO) Cash Flow Analysis 3 Year 2 Year 1 Year Current Funds Current Funds Revenues by Year 722,872 157,877 274,237 194,802 400,861 7,073,175 Expenditures by Year: -Jun-14 (212,766)
Jun-15 (21,369)Jun-16 (152,037)
Jun-17 -Jun-18 (722,872) (849,194)
Jun-19 (157,877) (157,877)
Jun-20 (274,237) (274,237)
Jun-21 (194,802) (194,802)
Jun-22
Prior Year Revenues Remaining (0) 0 0 - 400,861 400,861 Budgeted Projects FY 2022-2023
975413 Pedestrian Enhancement Dev ices (57,000) -
-
- - (57,000) -
Estimated Prior Year Revenues Remaining at 6/30/22 (0) 0 0 - 343,861 400,861 Future Budgeted Projects (Through 2022/23)
Estimated Prior Year Revenues Remaining 0 (0) 0 - 343,861 400,861 Projected 22/23 Revenue 878,135
Projected Fund Balance 6/30/23 1,221,996
Attachment B

5.9.b
Packet Pg. 119
Attachment: B: Schedule of Traffic Improvement Fund Revenue (2023-061 : Adopt Findings for AB 1600)

CITY COUNCIL STAFF REPORT
DATE: May 23, 2023
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Jon Bell, Public Works Program Manager
SUBJECT: RESOLUTION NO. 2023-062 - Public Hearing – Approving the Amended Engineer’s Report for Landscape & Lighting District No. 1984-1, Confirming the Landscaping & Lighting District No. 1984-1 Diagram and Assessments and Levying the Landscaping & Lighting District No. 1984-1 Assessments for Fiscal Year 2023/24

EXECUTIVE SUMMARY
The Landscaping & Lighting District No. 1984-1 Engineer’s Report for FY 2023/24 includes minor changes from the previous year. Staff is proposing assessment cap increases of 2.0% for Zones 1, 2, and 19 in accordance with the voter approved methodology. In addition, staff is proposing increases to the levied assessments for Zones 3, 5, 10, 11, 13, 16, and 19 for FY 2023/2024. This public hearing is the final action required to confirm the assessment diagram and levy the assessments. The final Engineer’s Report, together with the assessment roll and the assessment diagram, will be filed with the Contra Costa County Assessor’s Office by August 10, 2023. The Engineer’s Report was amended to included the approved CIP descriptions from City’s the 5-year CIP plan.

RECOMMENDED ACTION
Staff recommends the City Council conduct the Public Hearing and approve this Resolution Amended Engineer’s Report for Landscape & Lighting District No. 1984-1, confirming the Landscaping & Lighting District No. 1984-1 Diagram and Assessments and levying the Landscaping & Lighting District No. 1984-1 Assessments for Fiscal Year 2023/24.

BACKGROUND/DISCUSSION
Landscaping & Lighting District No. 1984-1 (District) was formed in 1984 and has been reestablished each year according to the Landscaping and Lighting Act of 1972 (Act). This District includes two (2) Citywide Zones and 17 Special Zones. Property owners within each Zone pay an annual assessment to fund the maintenance of public landscaping and street lighting within that Zone. Such maintenance is performed through a combination of City staff and contractors.

The City conducts an annual process for its Landscaping & Lighting Districts to review past, current and future expenses, on-going and up-coming maintenance needs, needs for new capital

9.1 Packet Pg. 120
improvement projects, and to set future assessments. The first step in this process was completed on March 28, 2023 when the City Council approved Resolution No. 2023-031 describing new improvements and ordering the District Engineer to prepare and file the Engineer’s Report for FY 2023/24. The FY 2023/24 Engineer’s Report (Attachment A) is outlined by the Act as the second step necessary to re-establish the District.

The second step was completed by City Council on April 25, 2023 with the adoption of Resolution No. 2023-040 approving the FY 2023/24 Engineer’s Report, adopting a Resolution of Intention to levy and collect assessments for FY 2023/24, and setting a Public Hearing for May 23, 2023. The Engineer’s Report was amended to included the approved CIP descriptions from the City’s 5-year CIP plan.

The final step required by the Act is to conduct a Public Hearing and adopt a Resolution confirming the diagram and assessments and levying the assessments for FY 2023/24. This allows staff to prepare the database of parcels and the corresponding assessments to be included on the property tax roll, which must be submitted to the Contra Costa County Assessor’s Office by August 10, 2023.

Recommended Assessments for Special Zones in FY 2023/24 On April 24, 2023, the Finance Committee reviewed the Reserve Study and staff recommendations for the FY 2023/24 Engineer’s Report, which included proposed upgrades, renovations, and increases/decreases of assessment rates.

1. Citywide Lighting (Zone 1) - Increase the maximum assessment cap by allowable CPI (2%) but levy the existing $30.23 assessment rate.

2. Citywide Landscaping (Zone 2) - Increase the assessment and maximum cap by allowable CPI (2%) for a total of $74.71 per unit per year ($1.46 increase).

3. Canyon Lakes (Zone 3) - Increase assessment from $0 to $70 per unit, an increase of $70 per unit (maximum Zone 3 assessment rate is $110) - there was an assessment vacation last year due to savings from the fountain conversion to landscaping.

4. Summerwood Loop (Zone 5) - Increase the assessment from $97 to $120 per unit, an increase of $23 per unit (maximum Zone 5 assessment rate is $160) - assessments were decreased last year due to transfer of funds to complete capital improvement projects.

5. Old Ranch Estates (Zone 10) - Increase the assessment from $300 to $350 per unit, an increase of $50 per unit (maximum Zone 10 assessment rate is $380).

6. Village Parkway (Zone 11) - Increase the assessment from $70 to $100 per unit, an increase of $30 per unit (maximum Zone 11 assessment rate is $110).

7. Crown Ridge (Zone 13) - Increase the assessment from $730 to $750 per unit, an increase of $20 per unit (maximum Zone 13 assessment rate is $1,000).

8. Thomas Ranch (Zone 16) - Increase assessment from $55 to $65 per unit, an increase of $10 per unit (maximum Zone 16 assessment rate is $100).

9. Glass House (Zone 19) - Increase the maximum assessment cap by allowable CPI (2%) and increase the assessment rate per unit from $14,000 to $15,492.17 per year ($1,492.17 increase).

10. Complete the Engineer’s Report to support a rate increase for Vista San Ramon (Zone 4).

9.1 Packet Pg. 121
That increase will be subject to a hearing and mail-in ballot procedure.

11. Continue outreach for a future ballot initiative for West Branch (Zone 6).

Underfunded Special Zones
The FY 2023/24 Reserve Study identifies that the following nine (9) Special Zones are estimated to have negative fund balances within the next 10 years unless service levels are reduced or property owners approve increases to their maximum assessments. Seven (7) of the nine (9) zones are at their maximum assessment rate. El Nido and Village Parkway are not at their maximum assessment rate.

Special Zone Projected Negative Balance Year
Zone 2 - Citywide Landscaping FY 2029/30
Zone 4 - Vista San Ramon FY 2026/27
Zone 6 - West Branch FY 2025/26
Zone 7 - Bent Creek FY 2027/28
Zone 8 - Deerwood FY 2027/28
Zone 11 - Village Parkway FY 2029/30
Zone 12 - El Nido FY 2029/30
Zone 14 - Four Oaks FY 2030/31
Zone 19 - Glass House FY 2027/28
Routine maintenance currently results in an operating deficiency for Citywide Landscaping, Vista San Ramon, West Branch, Bent Creek, Deerwood, Village Parkway, El Nido, Four Oaks, and Glass House. West Branch continues to fund significant fountain repairs and landscape renovation, which contribute to the deficit now and in future years. Zone 6 currently has a positive reserve balance only as a result of savings from the fountains being non-operational.

Other contributing factors increasing costs for all Special Zones are: the renovation of aging landscaping; replacement of irrigation components; and increased contract and utility costs.

Potential Ballot Initiatives
The FY 2023/24 Reserve Study shows that, at current assessment rates, West Branch (Zone 6) would achieve a negative fund balance in FY 2025/26 and Vista San Ramon (Zone 4) will have a negative fund balance in FY 2026/27. The public outreach efforts for each of these Special Zones are detailed below.

Vista San Ramon (Special Zone 4)
The current assessment for Vista San Ramon is $180 per assessment unit. This rate is insufficient for the District to continue the current service level for this Zone. Therefore, following discussions in 2022 with the Home Owners Association representatives for the area, staff has prepared a separate Engineer’s Report to support a rate increase. That increase will be subject to a hearing and mail-in ballot procedure, which will occur following the adoption of the budget

9.1 Packet Pg. 122
and assessment rates for the rest of the District. If the ballot measure passes then the assessment rate can be increased, as authorized. On April 11, 2023, City Council approved Resolution No. 2023-036 Describing New Improvements and Ordering the District Engineer to Prepare and File an Engineer’s Report for the Landscaping & Lighting District No. 1984-1 Zone 4 - Vista San Ramon Increased Assessment for FY 2023/24.

West Branch (Special Zone 6)
As noted above, Zone 6 is expected to have a negative fund balance by FY 2025/26. The fund is only solvent this year and next due to savings in utility costs from the fountains being out of operation. Public outreach to Zone 6 has begun in order to describe pending Zone expenditures related to fountain maintenance/repair and landscape enhancement projects. Residents will be informed as early as possible in 2023 about ongoing maintenance and funding issues as shown in the Reserve Study in order to prepare for a possible Zone increase. Recent work in Zone 6 included notable landscaping improvements, sound wall repairs, and preventative maintenance to fountains. Planned work includes additional irrigation repairs and declining plant material replacement, as well as replacement of fountain components such as tablet feeders and display pumps and motors.

In addition, in March 2022, a valve failed in the equipment vault of the Step Fountain and the equipment vault flooded. The motor and other electrical components were damaged and need to be replaced. As described below under Capital Improvement Projects, the replacement cost for these components is expected to be approximately $110,000. Staff had already been planning for additional expensive renovations to the fountain which total to approximately $400,000. These renovations, together with the high cost of maintenance, low reserve balance in the zone, high water usage and on-going drought conditions had raised the question of repurposing the fountain.

Alternatively, as discussed with the Finance Committee these funds may be used for maintenance activities related to the Reflections Fountain, for development of alternatives to the current Step Fountain and/or evaluation of funding alternatives for repair of the fountain in its current configuration. These may be subject to further discussion with the Finance Committee later in the year as analysis and outreach progresses.

Capital Improvement Program (CIPs)
Capital Improvement Program (CIPs) are projects identified as new construction, replacement, and/or renovation of infrastructure within each zone that is over and above annual operating expenses. Additional information is provided in the Engineer’s Report.

Following is the list of proposed zone-specific CIPs. Amounts shown represent the funding requests for FY 2023/24:

CIP 300001 - Citywide Lighting Zone Improvements - Zone 1- $48,000 Work for FY 2023/24 includes traffic signal pole painting for five to ten signalized intersections per year. Street light poles and signalized intersections are scheduled over several years in order to perform work on a predetermined cycle.

9.1 Packet Pg. 123
CIP 300021 - Citywide Lighting Zone Improvements - Zone 1 - $50,000 Relamping work for FY 2023/24 includes the replacement of streetlight components.

Replacement will be done on a recurring basis, as needed, and is budgeted to occur over ten years.

CIP 905530 - Iron Horse Trail Overcrossing - Zone 1 - $0 The Iron Horse Trail Bollinger Canyon Road Pedestrian and Bicycle Overcrossing will include substantial safety lighting improvements both on the bridge and on its approaches. The Notice to Proceed has been issued for the project and work is anticipated to be completed by December 2025.

CIP 300002 - Citywide Landscaping Zone Improvements - Zone 2 - $72,000 Work for FY 2023/24 includes removal/replacement of declining trees, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300003 - Canyon Lakes Zone Improvements - Zone 3 - $80,000 Work for FY 2023/24 includes removal/replacement of declining trees, irrigation remote control valve replacement, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300004 - Vista San Ramon Zone Improvements - Zone 4 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300005 - Summerwood Loop Zone Improvements - Zone 5 - $25,000 Work for FY 2023/24 includes landscape and irrigation renovation in various locations.

CIP 300006 - West Branch Zone Improvements - Zone 6 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300007 - Bent Creek Zone Improvements - Zone 7 - $35,500 Work for FY 2023/24 includes replacement of irrigation remote control valves, roadside turf conversion in various locations, and the painting of the bridge overpass and gazebos.

CIP 300008 - Deerwood Zone Improvements - Zone 8 - $0
There are no new improvement projects scheduled for FY 2023/24.

CIP 300009 - Country View Zone Improvements - Zone 9 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300010 - Old Ranch Estates Zone Improvements - Zone 10 - $25,000 Work for FY 2023/24 includes landscape and irrigation renovations in various locations.

CIP 300011 - Village Parkway Zone Improvements - Zone 11 - $15,000 Work for FY 2023/24 includes replacement of irrigation controllers.

CIP 300012 - El Nido Zone Improvements - Zone 12 - $7,500

9.1 Packet Pg. 124
Work for FY 2023/24 includes replacement of irrigation remote control valves.

CIP 300013 - Crown Ridge Zone Improvements - Zone 13 - $8,000 Work for FY 2023/24 includes replacement of irrigation remote control valve and landscape renovations in various locations.

CIP 300014 - Four Oaks Zone Improvements - Zone 14 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300015 - Circle E Zone Improvements - Zone 15 - $5,000 Work for FY 2023/24 includes repair of gravel access roads and trails.

CIP 300016 - Thomas Ranch Zone Improvements - Zone 16 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300017 - Henry Ranch Improvements - Zone 17 - $0
There are no new improvement projects scheduled for FY 2023/24.

CIP 300018 - Old Ranch Summit Zone Improvements - Zone 18 - $15,000 Work for FY 2023/24 includes landscape renovations in various locations.

CIP 300019 - Glass House Zone Improvements - Zone 19 - $5,000 Work for FY 2023/24 includes landscape renovations on the David Glass House property.

New Development
In addition to minor new development projects throughout the City, the Landscaping & Lighting District annexed The Preserve (Faria) into Zones 1 and 2 in March of 2018. Improvements that will be constructed as part of The Preserve and accepted by the City for maintenance, funded by Zones 1 and 2, will consist of new lighting and are described generally in the Faria Preserve Conditions of Approval and on the following Improvement Plans, as accepted by the City:
 Subdivision 9342, The Preserve - Purdue Road, by Gates & Associates  Subdivision 9342, Faria Preserve - Faria Preserve Parkway, Phase 1, by Gates & Associates
 Subdivision 9342, Faria Preserve - Faria Preserve Parkway, Phase 2, by Gates & Associates
 Mainline Extension, Subdivision 9342 - Public Street Lighting, Giacalone Design Services, Inc.

These plans indicate the installation of 40 new streetlights, associated poles, and improvements.

It is anticipated that all of the improvements will be accepted during FY 2023/24.

FISCAL ANALYSIS
Following is a summary of the FY 2023/24 District Budget, as approved:

9.1 Packet Pg. 125
FY 2021/22 FY 2022/23 FY 2022/23 FY 2023/24
Actuals Adopted Projected Proposed
Citywide Lighting
Assessment Revenues $ 799,175 $ 801,564 $ 801,564 $ 801,564 Revenues - Other (interest,
rebates, reimbursed expenses,
return funding (20,735) - - -
Assessment Collection Fees 23,446 21,158 21,158 21,158
Operating Expenses 733,503 812,354 812,354 847,915
Improvement Projects 480,000 223,000 223,000 98,000
Reserve Increase (Decrease) (458,508) (254,948) (254,948) (165,509) Reserve Balance $ 1,154,368 $ 1,154,368 $ 899,420 $ 899,420 Citywide Landscaping
Assessment Revenues $ 1,821,157 $ 1,822,457 $ 1,822,457 $ 1,858,878 Revenues - Other (interest,
rebates, reimbursed expenses,
return funding 44,868 11,409 11,409 12,209
Operating Expenses 1,290,208 1,322,843 1,322,843 1,410,548 Improvement Projects 72,000 143,700 143,700 111,150
Contribution to Special Zones 373,875 518,595 518,595 397,869 Reserve Increase (Decrease) 129,942 (151,272) (151,272) (48,480) Reserve Balance $ 578,288 $ 578,288 $ 487,708 $ 487,708 Special Assessment Zones
Assessment Revenues $ 1,101,663 $ 846,782 $ 846,782 $ 1,086,290 Revenues - Other (interest,
rebates, reimbursed expenses,
return funding (63,204) - - -
Operating Expenses 1,369,956 1,538,031 1,448,031 1,505,275 Improvement Projects 416,920 299,300 299,300 181,850
Contribution from Citywide 362,037 437,848 437,848 397,869 The Landscaping & Lighting District No. 1984-1 budget is more fully described in the Engineer’s Report (Attachment A).

FY 2023/24 Landscaping & Lighting District Assessment Rates Staff is proposing assessment cap increases of 2% for Special Zones 1, 2, and 19 in accordance with the voter approved methodology. In addition, staff is proposing increases to the levied assessments for Special Zones 3, 5, 10, 11, 13, 16, and 19 for FY 2023/2024. The FY 2023/24 Engineer’s Report will result in levying the following assessments for each special zone. FY 2022/23 rates are shown for comparison purposes:

9.1 Packet Pg. 126

ASSESSMENT PER UNIT FACTOR BY SPECIAL ZONE
Zone
Number
Zone Name FY 2023/24
Unit
Factors
FY 2022/23
Levied Rate
per Unit
FY 2023/24
Proposed Rate
per Unit
FY 2023/24
Estimated
Revenue
FY 2023/24
Proposed Max
Rate per Unit
Zone 1 Citywide Street Lighting 26,515.50 $30.23 $30.23 $801,564 $34.58 Zone 2 Citywide Landscaping 24,881.25 $73.25 $74.71 $1,858,878 $74.71 Zone 3 Canyon Lakes 3,011.75 $0.00 $70.00 $210,823 $110.00 Zone 4 Vista San Ramon 161 $180.00 $180.00 $28,980 $180.00 Zone 5 Summerwood Loop 421 $97.00 $120.00 $50,520 $160.00 Zone 6 West Branch 631.75 $380.00 $380.00 $240,065 $380.00 Zone 7 Bent Creek 452 $445.00 $445.00 $201,140 $445.00
Zone 8 Deerwood 639 $115.00 $115.00 $73,485 $115.00
Zone 9 Country View 184 $50.00 $50.00 $9,200 $100.00
Zone 10 Old Ranch Estates 136 $300.00 $350.00 $47,600 $380.00 Zone 11 Village Parkway 241 $70.00 $100.00 $24,100 $110.00 Zone 12 El Nido 158 $95.00 $95.00 $15,010 $125.00
Zone 13 Crown Ridge 104 $730.00 $750.00 $78,000 $1,000.00 Zone 14 Four Oaks 59 $175.00 $175.00 $10,325 $175.00
Zone 15 Circle E 153 $200.00 $200.00 $30,600 $300.00
Zone 16 Thomas Ranch 140 $55.00 $65.00 $9,100 $100.00
Zone 17 Henry Ranch 102 $225.00 $225.00 $22,950 $375.00 Zone 18 Old Ranch Summit 54 $350.00 $350.00 $18,900 $1,858.00 Zone 19* Glass House 3 SR $7,378 CH
$1,204 VV
$5,418
SR $8,164.37
CH $1,332.33
VV $5,995.47
$15,492.17 SR $8,164.37 CH
$1,332.33 VV
$5,995.47
TOTAL: $3,746,731
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing The owners of the three Zone 19 parcels were responsible for paying the Zone 1 and Zone 2 assessments prior to the formation of Zone 19. Therefore, these three parcels are included in the Zone 1 and Zone 2 unit factors and revenue estimates above, in addition to the Zone 19 assessment and revenue estimates.

CUMULATIVE ASSESSMENTS
Description Per Unit FY 2022/23 Per Unit FY 2023/24 Per Unit Change Bishop Ranch Properties (Zone 1 only) $30.23 $30.23 $0.00 Canyon Lakes (Zone 1, Zone 2, Zone 3) $103.48 $174.94 $71.46 Vista San Ramon (Zone 1, Zone 2, Zone 4) $283.48 $284.94 $1.46 Summerwood Loop (Zone 1, Zone 2, Zone 5) $200.48 $224.94 $24.46 West Branch (Zone 1, Zone 2, Zone 6) $483.48 $484.94 $1.46 Bent Creek (Zone 1, Zone 2, Zone 7) $548.48 $549.94 $1.46 Deerwood (Zone 1, Zone 2, Zone 8) $218.48 $219.94 $1.46 Country View (Zone 1, Zone 2, Zone 9) $153.48 $154.94 $1.46 Old Ranch Estates (Zone 1, Zone 2, Zone 10) $403.48 $454.94 $51.46 Village Parkway (Zone 1, Zone 2, Zone 11) $173.48 $204.94 $31.46 El Nido (Zone 1, Zone 2, Zone 12) $198.48 $199.94 $1.46 Crown Ridge (Zone 1, Zone 2, Zone 13) $833.48 $854.94 $21.46 Four Oaks (Zone 1, Zone 2, Zone 14) $278.48 $279.94 $1.46 Circle E (Zone 1, Zone 2, Zone 15) $303.48 $304.94 $1.46 Thomas Ranch (Zone 1, Zone 2, Zone 16) $158.48 $169.94 $11.46 Henry Ranch (Zone 1, Zone 2, Zone 17) $328.48 $329.94 $1.46 Old Ranch Summit (Zone 1, Zone 2, Zone 18) $453.48 $454.94 $1.46 Glass House (Zone 19)* SR $7,378.00 CH SR $8,164.37 CH $1,492.17

9.1 Packet Pg. 127
$1,204.00 VV
$5,418.00
$1,332.33 VV
$5,995.47
All Other Areas (Zone 1, Zone 2) $103.48 $104.94 $1.46
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing The Zone 1 and Zone 2 assessments for these parcels are accounted for separately from the Zone 19 assessments. Therefore, no increases for Zone 1 and Zone 2 are showing under Zone 19.

STEPS FOLLOWING APPROVAL
Staff will file the final Engineer’s Report, together with the assessment roll and the assessment diagram, with the Contra Costa County Assessor’s Office by August 10, 2023.

ATTACHMENT
A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1

9.1 Packet Pg. 128
RESOLUTION NO. 2023-062

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON PUBLIC HEARING – APPROVING THE AMENDED ENGINEER’S REPORT FOR
LANDSCAPE & LIGHTING DISTRICT NO. 1984-1, CONFIRMING THE LANDSCAPING & LIGHTING DISTRICT NO. 1984-1 DIAGRAM AND
ASSESSMENTS AND LEVYING THE LANDSCAPING & LIGHTING DISTRICT NO. 1984-1 ASSESSMENTS FOR FISCAL YEAR 2023/24
WHEREAS, on March 28, 2023, the City Council of the City of San Ramon adopted Resolution No. 2023-031 describing new improvements for Landscaping & Lighting District No.1984-1 (District) and ordering the District Engineer to prepare and file an Engineer’s Report for FY 2023/24; and
WHEREAS, the District Engineer filed the Engineer’s Report and on April 25, 2023, the City Council of the City of San Ramon adopted Resolution No. 2023-040 approving the FY 2023/24 Landscaping & Lighting District No. 1984-1 Engineer's Report and associated assessment diagram, adopting a Resolution of intention to levy and collect assessments for FY 2023/24, and setting a Public Hearing for May 23, 2023; and WHEREAS, the adopted Engineer’s Report has been amended to include the approved CIP descriptions form the City’s 5-year CIP plan; and
WHEREAS, staff has received comments from the Finance Committee with regard to the proposed ballot initiative in Vista San Ramon (Zone 4); and WHEREAS, staff has received comments from the Finance Committee with regard to the preferred approach to the operation of the Step Fountain located in West Branch (Zone 6); and
WHEREAS, the City Council conducted a Public Hearing on May 23, 2023; and WHEREAS, the City Council hereby finds that the assessments have been spread in accordance with the special benefits received from the improvements, operation, maintenance, and services to be performed as set forth in the Engineer's Report for FY 2023/24.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby approve the amended Engineer’s Report, confirm the Landscaping and Lighting District No. 1984-1 assessment diagram and assessments, and levy the Landscaping and Lighting District No. 1984-1 assessments for FY 2023/24 as set forth in the Engineer’s Report.

PASSED, APPROVED, AND ADOPTED, at the meeting of May 23, 2023 by the following votes:

AYES:

9.1 Packet Pg. 129
NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
___________________________
Joan Snashall, Acting City Clerk

9.1 Packet Pg. 130

ATTACHMENT A

ENGINEER'S REPORT - REVISED
for
LANDSCAPING& LIGHTINGDISTRICTNO.1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2023 - JUNE 30, 2024

CITYOFSAN RAMON
Contra Costa County, California
April 25, 2023

9.1.a
Packet Pg. 131 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

Page 2 ends

ENGINEER'S REPORT
for
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2023 - JUNE 30, 2024

TABLE OF CONTENTS
CERTIFICATIONOFFILING…………………………………………………………………......3
I. Introduction……………………………………………………………………………………..5
II. District Purpose and Service Levels………………………………………………………..5 III. Assessment District Diagram…………………………………………………………………...6 IV. Plans and Specifications for Improvements……………………………………………….7 V. District Funding…………………………………………………………………………..10
VI. Assessment Rates…………………………………………………………………………12
VII. Assessment Methodology………………………………………………………………...........13 VIII. Revenues and Expenditures…………………………………………………………….…16 IX. Assessment Roll………………………………………………………………………………..16
Appendices
Appendix A - City of San Ramon City Council Resolution No. 2023-031 Appendix B - Assessment District Diagram
Appendix C - Plans and Specifications for Improvements
Appendix D - Landscaping & Lighting District Guidelines Appendix E - Street Landscaping & Lighting Unit Factors Appendix F - Revenues and Expenditures for Zones 1-19
Appendix G - Summary of Assessments
Appendix H – Reserve Study

9.1.a
Packet Pg. 132 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

9.1.a
Packet Pg. 133 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report

Page 4 ends

I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was approved and confirmed by the City Council of the City of San Ramon, California, on the ____ day of _____________, 2023.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was filed with the County Auditor of the County of Contra Costa on the ____ day of _____________, 2023.

Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California

9.1.a
Packet Pg. 134 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

Page 5 ends

ENGINEER’S REPORT
for
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1

LEVY OF ANNUAL ASSESSMENT
FISCAL YEAR JULY 1, 2023 – JUNE 30, 2024
I. INTRODUCTION
The City of San Ramon Landscaping & Lighting District No.1984-1 (District) was formed in 1984 in accordance with the Landscaping and Lighting Act of 1972 (Streets and Highways Code Section 22500 et seq).

The District has been reestablished each year thereafter. On November 5, 1996, California voters approved Proposition 218, entitled the "Right to Vote on Taxes Act," which added Articles XIIIC and XIIID to the California Constitution. Proposition 218 established new procedural requirements for the formation and administration of assessment districts. The City of San Ramon has taken the necessary steps to ensure that Landscaping & Lighting District No. 1984-1 is compliant with Proposition 218.

Per Section 22622 of the Streets and Highways Code, the City Council of the City of San Ramon adopted Resolution 2023-031 on March 28, 2023, which ordered the District Engineer to prepare and file an Engineer’s Report for FY 2023/24 and described new improvements for the District.

Resolution 2023-031 is included as Appendix A.

II. DISTRICT PURPOSE AND SERVICE LEVELS
The Landscaping & Lighting District No.1984-1 (District) provides for the maintenance of street landscaping and lighting. During FY 2004/05 the level of service was revised from FY 2003/04 to remove park maintenance from the District, since park maintenance is solely funded by the City’s General Fund and not by the assessment collected by the District. The District provides services and maintains improvements as follows and as described in subdivision improvement plans, capital improvement plans and prior Engineer’s Reports on file with the City:

Street Landscaping and Lighting

1. Provide horticultural care to all improved landscaped areas: mowing of turf areas, edging of turf areas, tree pruning, fertilization, soil aeration, and dethatching of turf areas.

2. Provide a high level of maintenance including weed abatement, and trash and debris pickup along City streets and in improved landscaped areas.

3. Provide weed abatement of all non-landscaped medians and public right-of-way.

4. Replace dead and dying plants and maintain the appearance of landscaped areas.

5. Provide tree pruning service for ongoing maintenance of trees.

6. Maintain exterior of sound walls by replacing Bouquet Canyon stones whenever necessary.

7. Maintain the landscaping and lighting at the San Ramon Transit Center.

8. Provide maintenance and electric service for street lighting.

9.1.a
Packet Pg. 135 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

Page 6 ends

9. Quarterly inspection of street lights for outages.

10. Provide safety training and necessary safety equipment and clothing to create a safe working environment.

11. Create renovation projects of existing landscaping and lighting features within the District.

III. ASSESSMENT DISTRICT DIAGRAM
The Assessment District Diagram (Appendix B) delineates the assessment district boundary and the assessment zones. The District is organized into 19 zones: two general maintenance zones (Zones 1 and 2) and 17 special zones (Zones 3 through 19). The District Engineer and Engineer of Work, hereby finds that the properties within each special zone receives approximately equal special benefit from the work and improvements within that special zone. The zones are:

Zone 1 Citywide Lighting (excludes Dougherty Valley)1
Zone 2 Citywide Landscaping (excludes Dougherty Valley and Bishop Ranch)2 Zone 3 Canyon Lakes
Zone 4 Vista San Ramon
Zone 5 Summerwood Loop
Zone 6 West Branch
Zone 7 Bent Creek
Zone 8 Deerwood
Zone 9 Country View
Zone 10 Old Ranch Estates
Zone 11 Village Parkway
Zone 12 El Nido
Zone 13 Crown Ridge
Zone 14 Four Oaks/Stevens
Zone 15 Circle E
Zone 16 Thomas Ranch
Zone 17 Henry Ranch
Zone 18 Old Ranch Summit
Zone 19 Glass House
1 Zones 1 & 2 exclude the Dougherty Valley area in accordance with the annexation agreement with the City. The County 29 Service Area M-provides for the landscaping and lighting costs associated with Dougherty Valley. 2 Zone 2 excludes the Bishop Ranch area in accordance with the annexation agreement with the City. The agreement stipulates that Zone 2 landscaping costs will not be levied on Bishop Ranch because Sunset Development maintains Bishop Ranch landscaping at its own expense.

9.1.a
Packet Pg. 136 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

Page 7 ends

IV. PLANS AND SPECIFICATIONS FOR IMPROVEMENTS
The description and location of existing and proposed new improvements that are or will be maintained by the District during FY 2023/24 are as follows:

Existing Improvements

1. Zone 1 - Citywide Lighting
Zone 1 improvements consist of various lighting improvements located throughout the City with the exception of the Dougherty Valley area. A listing of street light locations for Zone 1 is on file with the Public Works -Public Services Division.

During Fiscal Years 2011/12 and 2012/13, the City converted high-pressure sodium street lights to a more energy-efficient, light-emitting diode (LED) technology. This conversion was performed in two phases:

Phase 1 converted approximately 600 street lights in the Zone 1 area at a cost of $377,505. This work was possible due to an Energy Efficiency and Conservation Block Grant as a part of the American Recovery and Reinvestment Act of 2009, in the amount of $215,600; PG&E utility rebates in the amount of $63,465; and Zone 1 funding in the amount of $98,440.

Phase 2 converted the remaining approximately 1,000 Zone 1 street lights through funding provided by a General Fund loan and lease agreement with Banc of America Public Capital Corporation. PG&E rebates are being used to repay the General Fund loan and energy savings resulting from the LED conversion are being used to pay the 12-year lease resulting in no net cost to the City for that 12- year period. After the lease period, the City will realize an approximate 50% reduction in costs due to energy savings.

The new technology has not only lowered energy usage and costs, but delivers improved performance and quality of light, resulting in longer product lifespan and has reduced greenhouse gas emissions. In addition, thirty (30) overhead retroreflective signs have been purchased in order to convert illuminated street name signs.

2. Zones 2 through 19 - Citywide Landscaping and Special Zones Zone 2 through 19 improvements are listed in Appendix C. The approximate location of each zone is shown on the Assessment Diagram in Appendix B.

Proposed New Improvements
Proposed new improvements are installed either by the City as capital improvement projects, upgrades paid for through operating budgets, or by developers in accordance with their development conditions of approval. In the latter category, the development Conditions of Approval and the approved Final Map designate those landscaped areas to be maintained by the City. All other landscaped areas remain under private maintenance. In the event that a private

9.1.a
Packet Pg. 137 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

Page 8 ends

Property owner(s)/developer(s) want to transfer landscaped maintenance responsibilities for privately maintained areas adjacent to the public right-of-way to the City, such transfers shall conform to the guidelines in Appendix D.

Proposed Upgrades – Capital Improvement Program (CIPs) of FY 2023/2024 Capital Improvement Projects (CIPs) are projects identified as new construction, replacement, and/or renovation of infrastructure within each zone that is over and above annual operating expenses. Additional details regarding the projects are provided in Appendix C and the long-term financing of the projects is indicated in the Reserve Study in Appendix G.

Following are the proposed new zone-specific CIPs. The amounts shown represent the funding requests for FY 2023/24. The allocations from each zone to the respective CIPs as indicated below are from the current fiscal year. The funds are to be expended on improvements within the next five years except as noted.

CIP 300001 – Citywide Lighting Zone Improvements – Zone 1- $48,000 Work for FY 2023/24 includes traffic signal pole painting for five to ten signalized intersections per year. Street light poles and signalized intersections are scheduled over several years in order to perform work on a predetermined cycle.

CIP 300021 – Citywide Lighting Zone Improvements – Zone 1 - $50,000 Relamping work for FY 2023/24 includes the replacement of streetlight components.

Replacement will be done on a recurring basis, as needed, and is budgeted to occur over ten years.

CIP 905530 – Iron Horse Trail Overcrossing – Zone 1 - $0 It is anticipated that the Iron Horse Trail Bollinger Canyon Road Pedestrian and Bicycle Overcrossing will include substantial safety lighting improvements both on the bridge and on its approaches. Final plans are expected by April 2022 and work is anticipated to be completed by December 2025. There are no new improvement projects scheduled for FY 2023/24.

CIP 300002 – Citywide Landscaping Zone Improvements – Zone 2 - $72,000 Work for FY 2023/24 includes removal/replacement of declining trees, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300003 – Canyon Lakes Zone Improvements – Zone 3 - $80,000 Work for FY 2023/24 includes removal/replacement of declining trees, irrigation remote control valve replacement, mulch installation, and landscape and irrigation renovations in various locations.

CIP 300004 – Vista San Ramon Zone Improvements – Zone 4 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300005 – Summerwood Loop Zone Improvements – Zone 5 - $25,000 Work for FY 2023/24 includes landscape and irrigation renovation in various locations.

CIP 300006 – West Branch Zone Improvements – Zone 6 - $0

9.1.a
Packet Pg. 138 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

Page 9 ends

There are no new improvement projects scheduled for FY 2023/24.

CIP 300007 – Bent Creek Zone Improvements – Zone 7 - $35,500 Work for FY 2023/24 includes replacement of irrigation remote control valves, roadside turf conversion in various locations, and the painting of the bridge overpass and gazebos.

CIP 300008 – Deerwood Zone Improvements – Zone 8 - $0
There are no new improvement projects scheduled for FY 2023/24.

CIP 300009 – Country View Zone Improvements – Zone 9 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300010 – Old Ranch Estates Zone Improvements – Zone 10 - $25,000 Work for FY 2023/24 includes landscape and irrigation renovations in various locations.

CIP 300011 – Village Parkway Zone Improvements – Zone 11 - $15,000 Work for FY 2023/24 includes replacement of irrigation controllers.

CIP 300012 – El Nido Zone Improvements – Zone 12 - $7,500 Work for FY 2023/24 includes replacement of irrigation remote control valves.

CIP 300013 – Crown Ridge Zone Improvements – Zone 13 - $8,000 Work for FY 2023/24 includes replacement of irrigation remote control valve and landscape renovations in various locations.

CIP 300014 – Four Oaks Zone Improvements – Zone 14 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300015 – Circle E Zone Improvements – Zone 15 - $5,000 Work for FY 2023/24 includes repair of gravel access roads and trails.

CIP 300016 – Thomas Ranch Zone Improvements – Zone 16 - $0 There are no new improvement projects scheduled for FY 2023/24.

CIP 300017 – Henry Ranch Improvements – Zone 17 - $0
There are no new improvement projects scheduled for FY 2023/24.

CIP 300018 – Old Ranch Summit Zone Improvements – Zone 18 - $15,000 Work for FY 2023/24 includes landscape renovations in various locations.

CIP 300019 – Glass House Zone Improvements – Zone 19 - $5,000 Work for FY 2023/24 includes landscape renovations on the David Glass House property.

9.1.a
Packet Pg. 139 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

Page 10 ends

V. DISTRICT FUNDING
The District is funded through two City wide funding sources and special zones as discussed below:

1. Citywide Zone Assessments (Zones 1 and 2)
The assessment is collected on the property tax rolls from certain property owners within the City of San Ramon. It was confirmed by a majority vote through Measure K during the November 1996 election. Measure K provided for a continuation of an assessment of $53 per single-family unit per year for Zones 1 & 2 through June 1998, with an increase to $59 per single-family unit per year beginning July 1, 1998, and for each year thereafter.

The Citywide assessment of $59 per unit per year allocated $19 to Citywide street lighting and $40 to Citywide landscaping.

In accordance with Proposition 218, the City conducted a mailed ballot election for the Zone 1 and Zone 2 assessment increase. The election approved the assessment for FY 2006/07 at $79 per unit per year and an annual increase based on the Consumer Price Index (CPI) not to exceed 2%. With the $20 increase, these assessments increased proportionately such that the increase to the street lighting assessment was $6 per unit per year, for a total of $25; and the increase to the landscaping assessment was $14 per unit per year, for a total of $54.

Since then, the Zone 1 and 2 maximum assessment rates have been raised by the allowable CPI and are currently at the maximum allowable rates for each Zone as voted by property owners. The February 2023 CPI increase is 5.3%; therefore, the maximum allowable assessment and the maximum assessment rate increase is 2% for FY 2023/24.

There are a total of 34 parcels that are assessed only for Citywide street lighting. These are the parcels within the Bishop Ranch area. Bishop Ranch is responsible for maintaining roadway landscaping at its cost in accordance with the annexation agreement with the City.

9.1.a
Packet Pg. 140 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

Page 11 ends

New Developments for FY 2023/24 are detailed below:

In addition to minor new development projects throughout the City, the Landscaping & Lighting District annexed The Preserve (Faria) into Zones 1 and 2 in March of 2018.

Improvements that will be constructed as part of The Preserve and accepted by the City for maintenance, funded by Zones 1 and 2, will consist of new lighting and are described generally in the Faria Preserve Conditions of Approval and on the following Improvement Plans, as accepted by the City:
□ Subdivision 9342, The Preserve – Purdue Road, by Gates & Associates □ Subdivision 9342, Faria Preserve – Faria Preserve Parkway, Phase 1, by Gates & Associates
□ Subdivision 9342, Faria Preserve – Faria Preserve Parkway, Phase 2, by Gates & Associates
□ Mainline Extension, Subdivision 9342 – Public Street Lighting, Giacalone Design Services, Inc.

These plans indicate the installation of 40 new streetlights, associated poles, and improvements.

It is anticipated that all of the improvements will be accepted during FY 2023/24.

2. Special Zone Assessments (Zones 3 - 19)
The special zone assessments are also collected on the property tax rolls from property owners within each special zone. The funds for each special zone can only be used for the purpose of maintaining or improving the zone from which they are collected. In addition, any funds that are not used in any given year must be carried over to the next year.

9.1.a
Packet Pg. 141 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

Page 12 ends

VI. ASSESSMENT RATES
FY 2023/24 Maximum Assessment Rates - Zones 1, 2, 18, and 19 Each zone has a maximum allowed assessment rate. Each year the City may increase or decrease the actual assessment for each zone up to the maximum allowed rate for that zone. The City may choose to assess at less than the maximum rate. Four of the zones in Landscaping & Lighting District No. 1984-1 (Zones 1, 2, 18, and 19) have maximum assessment rates that property owners have approved to increase up to 2% each year for changes in the CPI. The February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers is used.

The February 2023 CPI shows an increase of 5.3% compared to the 5.2% increase over the February 2022 CPI. Therefore, the maximum assessment rates for Zones 1, 2, and 19 have been increased by 2% which was approved by property owners through the ballot process in 2006. There are no maximum assessment rate increases or decreases recommended for Zone 18 in FY 2023/24.

FY 2023/24 Assessments – All Zones
Zones 1 and 2 – Citywide Lighting and Citywide Landscaping • Based on the February 2023 CPI increase noted above, the FY 2023/24 assessment caps for Zones 1 and 2 have been increased by the 2% maximum approved by property owners, or $2.14 per unit per year in total. Due to projected expenses for Zone 1, the assessment to be levied will not be increased and will remain at $30.23 for FY 2023/24. Zone 2 will be increased by $1.46, raising the assessment to be levied to $74.71 for FY 2023/24. The total combined assessment to be levied is $104.94 annually.

Zone 3 – Canyon Lakes
• The assessment for Canyon Lakes has been increased from $0 to $70 annually; an increase of $70 per unit (maximum assessment rate for Canyon Lakes is $110). This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and to cover the cost of bringing forward landscape renovation projects. An “assessment vacation” was implemented last year due to the large reserve as a result of conversion of fountain into a landscaped area.

Zone 4 – Vista San Ramon
• The current assessment for Vista San Ramon is $180 per assessment unit. This rate is insufficient for the District to continue the current service level for this Zone.

Therefore, following discussions with the Home Owners Association representatives for the area, staff has prepared a separate Engineer’s Report to support a rate increase. That increase will be subject to a hearing and mail in ballot procedure which will occur following adoption of the budget and assessment rates for the rest of the District. If the ballot measure passes then the assessment rate will be increased, as authorized.

Zone 5 – Summerwood Loop
• The assessment for Summerwood Loop has been increased from $97 to $120

9.1.a
Packet Pg. 142 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

Page 13 ends

annually; an increase of $23 per unit (maximum assessment rate for Summerwood Loop is $160). This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and to cover the cost of bringing forward landscape renovation projects.

Zone 6 – West Branch
• The assessment for West Branch is currently $380 per assessment unit. This is insufficient to maintain the current level of service and replace improvements as they come to the end of their service life. Staff will be completing analysis for an Engineer’s Report to support ballot proceedings to increase the assessment. This analysis will be conducted in parallel with discussions with residents with regard to various options and to determine their preferences. Any increase in the assessment level will be as a result of a separate procedure following approval of this Engineer’s Report and no increase is assessments is anticipated this fiscal year.

Zone 10 – Old Ranch Estates
• The assessment for Old Ranch Estates has been increased from $300 to $350 annually; an increase of $50 per unit (maximum assessment rate for Old Ranch Estates is $380). This increase will cover the cost of planned landscape renovations.

Zone 11 – Village Parkway
• The assessment for Village Parkway has been increased from $70 to $100 annually; an increase of $30 per unit (maximum assessment rate for Village Parkway is $110).

This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and to cover the cost of bringing forward irrigation renovation projects.

Zone 13 – Crown Ridge
• The assessment for Crown Ridge has been increased from $730 to $750 annually; an increase of $20 per unit (maximum assessment rate for Crown Ridge is $1,000).

This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and to cover the cost of bringing forward landscape and irrigation renovation projects.

Zone 16 – Thomas Ranch
• The assessment for Thomas Ranch has been increased from $55 to $65 annually; an increase of $10 per unit (maximum assessment rate for Thomas Ranch is $100). This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements.

Zone 19 – Glass House
• The maximum assessment for Glass House has been increased by the 2% maximum to $15,492.17 annually. The total assessment for Glass House has been increased from $14,000 to $15,492.17 annually; an increase of $1,492.17 (maximum assessment rate for Glass House is $15,492.17). This assessment is split through the method of apportionment described below. This increase will ensure the assessment keeps pace with the cost of maintaining the zone improvements and landscape renovations.

9.1.a
Packet Pg. 143 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

Page 14 ends

There are no assessment increases or decreases for Special Zones 1, 7, 8, 9, 12, 14, 15, 17 and 18, for FY 2023/24.

VII. ASSESSMENTMETHODOLOGY
Assessments are allocated in accordance with the Benefit Methodology included in Appendix B and the following Assessment Methodology. Within the zones, the assessment is determined by the use of the land, the size of the parcel, and the intensity of use of the parcel. Land use is classified as either (1) residential, (2) industrial, or (3) commercial and institutional. Within these use classifications an estimate of benefit is derived by considering the amount of lighting provided, the number of pedestrians generated by the land use, and the enhancement of the security and beauty of the property. The benefits of a single-family home provide the base for "unit" (proportion) calculations. In other words, a single-family home's unit factor is one (1.0).

The unit factor for other land uses is proportional to the benefit each parcel receives relative to a single-family home. Uses that involve more people have higher unit factors, and uses that have less frontage have lower unit factors. For example, a condominium's unit factor is 0.75 (because there is less street frontage), while commercial property unit factors range from 4 to 36 (because more people use the property and benefit from the improvements). See Appendix E for the full table of street Landscaping & Lighting unit factors.

Once costs are determined, and each parcel's factors are determined, each zone's costs are divided by the total of that zone's factors to determine the cost per factor. Each parcel's factor is then multiplied by the appropriate zone's factor cost(s) to determine that parcel’s FY 2023/24 assessment.

Special Zone 5 (Summerwood Loop) Assessment Methodology Improvements
See Appendix C for a description of the improvements in Zone 5 Estimated Costs
The estimated costs for maintaining the improvements within Zone 5 and for current and upcoming capital improvements are summarized in the Special Zone 5 Costs Benefit Distribution and Assessment Table given below. The reserves and long-term financing of the zone are summarized Reserve Fund Study, Table 2, attached.

Special and General Benefit
Special benefit has been determined by breaking the landscaped areas into subareas and estimating the special benefit derived to residents in Zone 5 for each subarea and determining the total general and special benefit as a weighted total of each subarea. Benefits include aesthetic benefits, security and safety benefit, landscaped buffers to traffic, shade from nearby trees and benefits to pedestrians and motorists from landscaping and trash removal adjacent to the walking path and travel ways.

These benefits are shared to varying degrees by residents outside of Zone 5 depending on the location of the landscaping improvement relative to residential units outside of the zone, arterial roadways (Alcosta Boulevard) and the Iron Horse Trail. That portion of the benefit attributable to special

9.1.a
Packet Pg. 144 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

Page 15 ends

benefit is considered general benefit or the maintenance responsibility of the Citywide Zone 2.

Arterial
For locations adjacent to Alcosta Boulevard the majority of the benefit is assumed to be obtained by those residents closest to the improvement and therefore pass it more frequently, and derive benefits from its appearance and buffering effect from the arterial traffic. However, substantial benefit is attributable to passing users of the arterial road. For this reason, the benefit is split to 70% special benefit and 30% benefit attributable to general benefit or the Citywide Zone 2.

Interior
For all other areas the general benefit can be determined based on:
1) The proximity (location) of the landscaped improvements to homes within Zone 5 relative to its proximity areas outside of Zone 5.
2) The amount of pedestrian traffic from outside of Zone 5 compared to that within Zone 5 that will pass by or use the landscaped areas.
3) The amount of vehicle traffic from outside of Zone 5 compared to that within Zone 5 that will pass by the landscaped areas.

For each subarea it is assumed that the value of the location relative to its proximity to dwelling units within Zone 5 is worth 50 benefit points. The value to pedestrians is worth up to 25 benefit points and the value to motorists is worth up to 25 benefit points. The cumulative general benefit is calculated based on the general benefit for each subarea and the relative size of the landscaping within each subarea relative to the total.

The apportionment of benefit from location is based on the relative proximity of the landscaped improvement to assessed dwelling units relative to property that is outside of Zone 5, such that if a landscaped area is on average 10 feet from a home and 90 feet from the edge of the Zone then 10% of the benefit would be attributable to general benefit.

The apportionment of benefit due to pedestrian traffic depends on the area. For areas adjacent Fallview Street the pedestrian traffic is assumed to be approximately proportionate to the number of units within Zone 5 versus those in the adjacent apartment complex. That ratio is 416:421 (apartments: Zone 5 assessment units) or approximately 50 percent. Areas adjacent to Summerwood Loop are on the opposite side of the road from the apartments. It is therefore assumed that residents within Zone 5 will use the path more often as a route of travel as those outside of Zone 5. Some residents will also use the path from outside the zone including residents using it as a safe route to school. For areas adjacent to the Iron Horse Trail it is also anticipated that the majority of the pedestrians using the path will be from within Zone 5 but with significant users from the apartment area and other users from outside the Zone including students going to school. The general benefit points can therefore be determined using a ratio of 33 percent for both areas.

The apportionment of benefit points to motorists was established by assuming the great majority of traffic on minor streets is associated with Zone 5 dwelling units as opposed to passing traffic or traffic associated with the apartments. However, some traffic is due to drop-offs for school purposes and other reasons. Therefore, 10 percent of the benefit is assumed to be general benefit along

9.1.a
Packet Pg. 145 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

Page 16 ends

Fallview Street and near the Iron Horse Trail. For areas adjacent to Summerwood Loop the general benefit is taken as 50 percent to account for traffic from the apartments as well as other non-local traffic and drop offs for school.

The overall distribution of benefit points for the subareas in Zone 5 is summarized below. The total general and special benefit was calculated by totaling the benefit in each area and weighting by the size of the landscaped subareas. The subareas belonging to the HOA are not included in the maintenance. Any landscaped areas along Springfield Drive will not be maintained with Zone 5 funds and for the purposes of calculating general benefit are assumed to be 100 percent general benefit. The capital costs listed below are from Zone 5 and do not include capital costs to be paid for from non-zone funds.

Special Zone 5
General Benefit Points per Category for each Subarea
Benefit
Category
Total Benefit
Points
Summerwood
Loop
Fallview Street Near Iron Horse
Trail
Location 50 11 (22%) 0 22 (44%)
Pedestrian 25 8.25 (33%) 12.5 (50%) 8.25 (33%)
Motorist 25 12.5 (50%) 2.5 (10%) 2.5 (10%)
$ 66,595
minus indirect costs $ (7,488)
$ 25,000
Total Direct Cost $ 84,107
129901.361 ft^2
$ 0.647
SubArea
Landscaped
Area (ft^2)
General
Benefit or
Citywide (%)
Special
Benefit (%)
General
Benefit Cost
Special
Benefit Cost
1 10391 0.3 0.7 2,018 $ $ 4,710
2 49867 0.3175 0.6825 10,251 $ $ 22,036
3 HOA NA NA NA NA
4 5225 1 0 $ 3,383 $ -
5 18286 0.15 0.85 1,776 $ $ 10,063
6 46133 0.3275 0.6725 9,782 $ $ 20,087
Total 129901 32.35% 67.65% 27,211 $ $ 56,896
23-24 Capital Costs
Operating and Capital Costs
23-24 Operating Cost
Total Landscaped Area
Cost per Square foot

9.1.a
Packet Pg. 146 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

Page 17 ends

The overall distribution of special and general benefit/Zone 2 responsibility is 67.65% special benefit and 32.35% general benefit. The distribution of special benefit and general benefit/Zone 2 responsibility, is indicated on Special Zone 5 Costs, Benefit Distribution and Assessment table above.

Method of Assessment
The assessment spread shall be the same as that used for the entirety of the district as indicated in the Engineer’s Report.

Assessment to be Levied
The assessment to be levied for Zone 5 Special Zone per assessment unit is based on:
1) The maintenance and capital costs as distributed between special and general benefit/Zone 2 responsibility.
2) The administrative costs for the zone.
3) The number of assessment units in the zone.
4) Maintenance of reserves necessary for cash flow and capital improvement projects.

There are 421 assessment units within the zone.

The maximum allowable assessment is $160 per assessment unit.

The assessment to be levied for Fiscal Year 2023-2024 is $120.00 per assessment unit.

Consultants $ -
Tax Roll Fee $ -
Overhead and Administration $ 7,488.00
Administration Staffing $ -
Total $ 7,488.00
Administration Cost
84,107.00$
$ (27,211)
$ 7,488.00
64,384.25$
13,864.00$
50,520.25$
421
$ 120.00
Net to be Assessed
Number of Benefit Units
Assessment to be Levied per Unit
Assessment Analysis
Total Costs (Operating + Capital, No Admin)
Less General Benefit or Citywide
Plus Admin
Total Assessable Cost
Less Reserve Applied to current year

9.1.a
Packet Pg. 147 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

Page 18 ends

Special Zone 19 (Glass House) Assessment Methodology
The assessment methodology for Special Zone 19 is different from that of the other 18 zones.

Zone 19 is comprised of three (3) parcels totaling 30.734 acres located in the southwest portion of the City on San Ramon Valley Boulevard. The three (3) property owners consist of City of San Ramon (City), First Baptist Church of Dublin-San Ramon (Church), and American Baptist Homes of the West (Valley Vista). Like other Special Zones within the City’s Landscaping & Lighting District, this Zone is financially responsible for the maintenance and operation of improvements in the immediate vicinity. These public improvements generally include a parking lot, driveway, handicap ramp, and associated landscaping and lighting that were constructed by Valley Vista as a part of their Conditions of Approval, and service the three (3) parcels.

The total operation, maintenance and servicing costs for the driveway maintenance, parking area maintenance, handicap ramp maintenance, landscaping maintenance and lighting operation are apportioned in accordance with a methodology that is consistent with standard assessment engineering practices.

In order to determine an equitable allocation to each parcel, the improvements listed above have been broken down into discrete maintenance components and a benefit spread methodology has been created for each.

Driveway Maintenance
There is a 7,610 square-foot driveway that accesses San Ramon Valley Boulevard and services each of the three (3) properties. The driveway maintenance cost is estimated to be $3,130.66 annually (in 2009 dollars) and includes sidewalks, storm drains, lighting, street sweeping, and signage. The standard method used to allocate the driveway maintenance costs to the three (3) benefiting parcels was based on the vehicle traffic received by each property.

Projected traffic was estimated based on the total number of parking spaces allocated to each parcel. There are a total of 121 parking spaces allocated to the three (3) parcels (20 for the City, 39 for the Church, and 62 for Valley Vista). Therefore, the $3,130.66 will be allocated as $517.46 (16.53%) to the City, $1,009.06 (32.23%) to the Church, and $1,604.14 (51.24%) to Valley Vista.

Parking Lot Maintenance
As a Condition of Approval for Valley Vista, they built a 17-stall parking area that services two (2) of the three (3) properties (City and Church parcels). The Valley Vista parcel does not use the parking lot. The parking lot has restricted usage of 14 hours each day between the hours of 6:00 a.m. and 10:00 p.m. This parking lot is used for overflow parking from the City parcel and the Church parcel. The Church parcel has a restricted easement that allows them to use the parking lot for 4 hours each Sunday. The parking lot maintenance is $3,903 annually (in 2009 dollars) and includes pavement maintenance, parking stall marking, sweeping, storm drains, and sidewalks. The standard method used to allocate the parking lot maintenance to the two (2) benefitting parcels was based on the total number of hours used by each property owner. It is estimated there are 112 total parking hours (16 hours/day x 7 days). It is assumed that the City will use the parking lot 108 hours per week and the Church will use the parking lot 4 hours per week. Valley Vista will not use the parking lot. Therefore, the $3,903 is allocated as $3,763.60 (96.43%) to the City, $139.39 (3.57%) to the Church, and $0 to Valley Vista.

Handicap Ramp

9.1.a
Packet Pg. 148 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

Page 19 ends

A bus stop was constructed along San Ramon Valley Boulevard adjacent to and accessible to the three (3) properties. A handicap ramp was not required to access the properties but was built by Valley Vista to enhance access to their property. The handicap ramp is approximately 1,400 square feet and maintenance is estimated to be $3,542.75 annually (in 2009 dollars).

The maintenance of the handicap ramp only includes surface improvements such as concrete, handrails, lighting, and storm drains (it does not include any subsurface improvements). Since the handicap ramp was built to enhance the Valley Vista property, 100% of the maintenance is the responsibility of Valley Vista.

Landscape Maintenance
Approximately 5,800 square feet of landscaping improvements were installed adjacent to the parking area. The landscaping improvement maintenance requirements include tree maintenance and replacement, shrub ground cover maintenance and replacement, irrigation, utilities (such as water and electricity), and the replacement of irrigation controllers. The annual maintenance cost is approximately $2,711 (in 2009 dollars). It has been agreed upon by the three (3) property owners that the total cost of maintaining the landscaping will be 100% allocated to the City parcel.

In summary, the total costs of the maintenance represented above are $13,811 annually (in 2009 dollars). Based upon the above calculations, the City is responsible for approximately 52.7%, the Church is responsible for approximately 8.6% and Valley Vista is responsible for approximately 38.7%.

It should be noted that, prior to the formation of Zone 19, the three parcel owners were responsible for paying the Zone 1 and Zone 2 assessments. Each parcel owner will continue to pay those assessments in addition to the Zone 19 assessment.

Assessment Range
The per-unit ranges for all zones are determined by estimating the costs for the current year at the time the range is established and dividing the costs by the number of unit factors estimated for that year. This per-unit cost becomes the bottom of the range. The top of the range is determined by estimating the costs at the end of a five-year period and dividing that number by the number of expected unit factors at that time.

VIII. REVENUES AND EXPENDITURES
Charts in Appendix F provide a summary of the proposed zone budgets for FY 2023/24, FY 2022/23 projected year- end revenues and expenditures, FY 2022/23 adopted budget, and the actual FY 2021/22 Landscaping & Lighting District revenues and expenditures. The total FY 2023/24 proposed budget for the Landscaping & Lighting District is $3,746,731. The distribution of costs between assessable properties is determined by the Assessment Methodology described in Section VII of this Report.

IX. ASSESSMENTROLL
The following is a summary of information included in the Assessment Roll that because of its bulk is filed separately with the City Clerk. According to the Landscaping and Lighting Act, the

9.1.a
Packet Pg. 149 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

Page 20 ends

information must include a listing of all parcels of land within the assessment district. Each parcel must be listed by its distinctive designation, a description of the parcel, and the proposed assessment on the parcel in proportion to the estimated benefit it receives from the improvement.

This is done in the following format:

Property Description Property Description FY 2023/24
(Assessor's Parcel #) (Assessor's Description) Assessment Total Assessment: $3,746,731
The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

9.1.a
Packet Pg. 150 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L RESOLUTION NO. 2023-031

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

DESCRIBING NEW IMPROVEMENTS AND ORDERING THE DISTRICT ENGINE TO PREPARE AND FILE THE LANDSCAPING & LIGHTING DISTRICT NO. 1984 ENGINEER'S REPORT FOR FY 2023/24
WHEREAS, Section 22622 of the Streets and Highways Code requires that the Council order the preparation of an Engineer's Report prior to initiating proceedings to set annual levy of assessments for any Assessment District created under the Landscaping Lighting Act of 1972.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Ramon does hereby order the District Engineer to prepare and file the Landscaping & Lighting Dis No. 1984-1 Engineer's Report for Fiscal Year 2023/24.

PASSED, APPROVED, AND ADOPTED, at the meeting of March 28, 2023 by following votes:

AYES: Cm. Armstrong, Perkins, Rubio and Verose
NOES:

ABSENT: Mayor Hudson
ABSTAIN:

ATTEST:

Appendix A

9.1.a
Packet Pg. 151 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

9.1.a
Packet Pg. 152 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 :

C-1

APPENDIX C

PLANS AND SPECIFICATIONS FOR IMPROVEMENTS
Details of the street lights and landscaping improvements within the District and locations of these improvements are outlined in the final maps, subdivision improvement plans, capital improvement plans, and as follows:

Zone 1 – Citywide Lighting
A list of street light locations for Zone 1 is on file with the Public Works Department, Public Services Division. They are located throughout the City with the exception of Dougherty Valley.

Zone 2 – Citywide Landscaping
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes tree, shrubs, groundcover, turf, irrigation, and decorative lighting. These areas exclude Bishop Ranch and Dougherty Valley.

Zone 3 – Canyon Lakes
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includestrees, shrubs, groundcover, irrigation, and one decorative wall with decorative lighting.

Zone 4 – Vista San Ramon
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 5 – Summerwood Loop
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, and irrigation.

Zone 6 – West Branch
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, two decorative fountains, three gazebos, decorative lighting, pathways, jogging trails (including bridge), exterior soundwall maintenance, and open space.

9.1.a
Packet Pg. 153 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L C-2
Zone 7 – Bent Creek
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, pathways, and a creek.

Zone 8 - Deerwood
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a retaining wall, an entrance sign, and decorative lighting.

Zone 9 – Country View
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 10 – Old Ranch Estates
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, entrance sign, irrigation, decorative lighting, and open space.

Zone 11 – Village Parkway
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and decorative lighting.

Zone 12 – El Nido
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, detention basin, fencing, maintenance road, and creeks.

Zone 13 – Crown Ridge
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a detention basin, and a maintenance road.

9.1.a
Packet Pg. 154 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L C-3
Zone 14 – Four Oaks
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a detention basin, fencing, and a maintenance road.

Zone 15 – Circle E
Referto the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and a detention basin.

Zone 16 – Thomas Ranch
Referto the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover and irrigation.

Zone 17 – Henry Ranch
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and a Vortech water control facility.

Zone 18 – Old Ranch Summit
Referto the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, and detention basins.

Zone 19 – Glass House
Refer to the Assessment Diagram for the general location and extent of improvements. The general nature of the improvements includes trees, shrubs, groundcover, irrigation, a driveway, parking area, and handicap ramp.

Additional details are provided on the attached capital improvement program project description sheets.

9.1.a
Packet Pg. 155 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300001
Citywide Lighting Zone Improvements - Zone 1
The Engineer's Report adopted by City Council approved the creation of project funded by the Citywide Lighting Fund.

Project Mgr:

Estimated Total Cost $1,360,000 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Fitzpatrick

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2023/24 continue the traffic signal pole painting of select signalized intersections each year. This work is scheduled annually in order to perform work to each signalized intersection on a predetermined cycle. See L&L Engineer's Report for FY 2023/24 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 1
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer's Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 1.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 138,000 48,000 48,000 48,000 48,000 30,000 1,360,000 1,000,000 Totals 138,000 48,000 48,000 48,000 48,000 30,000 1,360,000 1,000,000 Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 138,000 48,000 48,000 48,000 48,000 30,000 1,360,000 1,000,000 Totals 138,000 48,000 48,000 48,000 48,000 30,000 1,360,000 1,000,000 CIP 2023-24 Page 1 CIP#: 300001

9.1.a
Packet Pg. 156 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300002
Citywide Landscaping Zone Improvements - Zone 2
The Engineer’s Report adopted by City Council approved the creation of project funded by the Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $985,000 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 2
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 2.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 330,000 72,000 72,000 97,000 72,000 42,000 985,000 300,000 Totals 330,000 72,000 72,000 97,000 72,000 42,000 985,000 300,000 Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 330,000 72,000 72,000 97,000 72,000 42,000 985,000 300,000 Totals 330,000 72,000 72,000 97,000 72,000 42,000 985,000 300,000 CIP 2023-24 Page 2 CIP#: 300002

9.1.a
Packet Pg. 157 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300003
Canyon Lakes Zone Improvements - Zone 3
The Engineer’s Report adopted by City Council approved the creation of project funded by the Canyon Lakes Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $315,000 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 3
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 3.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 190,000 80,000 30,000 0 15,000 0 315,000 0
Totals 190,000 80,000 30,000 0 15,000 0 315,000 0
Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 190,000 80,000 30,000 0 15,000 0 315,000 0 Totals 190,000 80,000 30,000 0 15,000 0 315,000 0
CIP 2023-24 Page 3 CIP#: 300003

9.1.a
Packet Pg. 158 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300004
Vista San Ramon Zone Improvements - Zone 4
The Engineer's Report adopted by City Council approved the creation of project funded by the Vista San Ramon Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $64,076 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 4
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 4.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 24,076 0 0 0 0 0 64,076 40,000
Totals 24,076 0 0 0 0 0 64,076 40,000
Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 24,076 0 0 0 0 0 64,076 40,000
Totals 24,076 0 0 0 0 0 64,076 40,000
CIP 2023-24 Page 4 CIP#: 300004

9.1.a
Packet Pg. 159 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300005
Summerwood Loop Zone Improvements - Zone 5
The Engineer's Report adopted by City Council approved the creation of project funded by the Summerwood Loop Fund and Citywide Landscaping Fund. City Council appropriated $80,747 from Zone 2 Fund at FY 22/23 MidYear review.

Project Mgr:

Estimated Total Cost $645,601 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2020/21, completed landscape and irrigation renovation along the pathway adjacent to Iron Horse Trail as well as minor repairs to asphalt pathway throughout the zone. FY 2022/23 replaced the entry monument to subdivision on Alcosta Boulevard as well as landscape and irrigation renovations. FY 2023/24 continue interior landscape renovation remove/replace remote control valves and irrigation renovations. See L&L Engineer's Report for FY 2023/24 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 5
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 5.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 135,956 25,000 0 0 15,000 0 645,601 469,645
Totals 135,956 25,000 0 0 15,000 0 645,601 469,645
Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 135,956 25,000 0 0 15,000 0 645,601 469,645 Totals 135,956 25,000 0 0 15,000 0 645,601 469,645
CIP 2023-24 Page 5 CIP#: 300005

9.1.a
Packet Pg. 160 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300006
West Branch Zone Improvements - Zone 6
The Engineer's Report adopted by City Council approved the creation of project funded by the West Branch Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $1,207,320 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2021/22, completed Fountain repairs at Reflection Fountain. FY 2023/24, continue landscape renovation in various locations and evaluate options for the Fountains including conceptual and final design of landscape alternatives. See L&L Engineer's Report for FY 2023/24 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 6
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 6.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 174,920 0 10,000 431,900 83,500 17,000 1,207,320 490,000 Totals 174,920 0 10,000 431,900 83,500 17,000 490,000 1,207,320 Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 174,920 0 10,000 431,900 83,500 17,000 1,207,320 490,000 Totals 174,920 0 10,000 431,900 83,500 17,000 490,000 1,207,320 CIP 2023-24 Page 6 CIP#: 300006

9.1.a
Packet Pg. 161 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300007
Bent Creek Zone Improvements - Zone 7
The Engineer's Report adopted by City Council approved the creation of project funded by the Bent Creek Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $355,500 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 7
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 7.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 197,500 35,500 10,000 0 5,000 7,500 355,500 100,000 Totals 197,500 35,500 10,000 0 5,000 7,500 355,500 100,000 Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 197,500 35,500 10,000 0 5,000 7,500 355,500 100,000 Totals 197,500 35,500 10,000 0 5,000 7,500 355,500 100,000 CIP 2023-24 Page 7 CIP#: 300007

9.1.a
Packet Pg. 162 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300008
Deerwood Zone Improvements - Zone 8
The Engineer's Report adopted by City Council approved the creation of project funded by the Deerwood Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $87,411 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 8
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 8.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 87,411 0 0 0 0 0 87,411 0
Totals 87,411 0 0 0 0 0 87,411 0
Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 87,411 0 0 0 0 0 87,411 0
Totals 87,411 0 0 0 0 0 87,411 0
CIP 2023-24 Page 8 CIP#: 300008

9.1.a
Packet Pg. 163 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300009
Country View Zone Improvements - Zone 9
The Engineer's Report adopted by City Council approved the creation of project funded by the Country View Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $61,000 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2022/23 completed landscape renovation including irrigation controllers and remote control valve replacement in various locations in zone. Some work in future years will be incorporated into the Crow Canyon Widening Projects (CIPs 905328 and 905327). There are no improvements in FY 2023/24.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 9
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 9.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 11,000 0 0 0 0 0 61,000 50,000
Totals 11,000 0 0 0 0 0 61,000 50,000
Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 11,000 0 0 0 0 0 61,000 50,000
Totals 11,000 0 0 0 0 0 61,000 50,000
CIP 2023-24 Page 9 CIP#: 300009

9.1.a
Packet Pg. 164 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300010
Old Ranch Estates Zone Improvements - Zone 10
The Engineer's Report adopted by City Council approved the creation of project funded by the Old Ranch Estates Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $192,500 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 10
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 10.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 155,000 25,000 0 0 0 12,500 192,500 0
Totals 155,000 25,000 0 0 0 12,500 192,500 0
Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 155,000 25,000 0 0 0 12,500 192,500 0
Totals 155,000 25,000 0 0 0 12,500 192,500 0
CIP 2023-24 Page 10 CIP#: 300010

9.1.a
Packet Pg. 165 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300011
Village Parkway Zone Improvements - Zone 11
The Engineer's Report adopted by City Council approved the creation of project funded by the Village Parkway Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $103,100 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 11
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 11.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 73,400 15,000 2,000 2,000 2,000 2,000 103,100 6,700 Totals 73,400 15,000 2,000 2,000 2,000 2,000 103,100 6,700 Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 73,400 15,000 2,000 2,000 2,000 2,000 103,100 6,700 Totals 73,400 15,000 2,000 2,000 2,000 2,000 103,100 6,700 CIP 2023-24 Page 11 CIP#: 300011

9.1.a
Packet Pg. 166 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300012
El Nido Zone Improvements - Zone 12
The Engineer's Report adopted by City Council approved the creation of project funded by the El Nido Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $27,877 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. City council authorized Mid-Year appropriation of $5,000 for tree repair and replacement on March 9, 2021 and completed the work by June 2021. FY 2023/24 continue landscape renovation, remote and backflow control valves and backflow preventers replacement in various locations in zone. See L&L Engineer's Report for FY 2023/24 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 12
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 12.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 9,877 7,500 2,000 0 0 500 27,877 8,000
Totals 9,877 7,500 2,000 0 0 500 27,877 8,000
Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 9,877 7,500 2,000 0 0 500 27,877 8,000 Totals 9,877 7,500 2,000 0 0 500 27,877 8,000
CIP 2023-24 Page 12 CIP#: 300012

9.1.a
Packet Pg. 167 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300013
Crown Ridge Zone Improvements - Zone 13
The Engineer's Report adopted by City Council approved the creation of project funded by the Crown Ridge Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $130,000 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

FY 2023/24 continue irrigation and landscape renovations throughout the zone. See L&L Engineer's Report for FY 2023/24 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 13
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 13.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 73,000 8,000 3,000 3,000 3,000 0 130,000 40,000 Totals 73,000 8,000 3,000 3,000 3,000 0 130,000 40,000
Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 73,000 8,000 3,000 3,000 3,000 0 130,000 40,000 Totals 73,000 8,000 3,000 3,000 3,000 0 130,000 40,000
CIP 2023-24 Page 13 CIP#: 300013

9.1.a
Packet Pg. 168 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300014
Four Oaks Zone Improvements - Zone 14
The Engineer's Report adopted by City Council approved the creation of project funded by the Four Oaks Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $13,245 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 14
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 14.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 5,245 0 0 8,000 0 0 13,245 0
Totals 5,245 0 0 8,000 0 0 13,245 0
Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 5,245 0 0 8,000 0 0 13,245 0
Totals 5,245 0 0 8,000 0 0 13,245 0
CIP 2023-24 Page 14 CIP#: 300014

9.1.a
Packet Pg. 169 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300015
Circle E Zone Improvements - Zone 15
The Engineer's Report adopted by City Council approved the creation of project funded by the Circle E Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $125,000 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2019/20 completed landscape renovation along slope area and repairs to access roads and trails. FY 2022/23, completed replacement of remote control valves. FY 2023/24 repair the gravel access roads and trails within the zone. See L&L Engineer's Report for FY 2023/24 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 15
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 15.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 63,000 5,000 0 5,000 0 0 125,000 52,000
Totals 63,000 5,000 0 5,000 0 0 125,000 52,000
Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 63,000 5,000 0 5,000 0 0 125,000 52,000 Totals 63,000 5,000 0 5,000 0 0 125,000 52,000
CIP 2023-24 Page 15 CIP#: 300015

9.1.a
Packet Pg. 170 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300016
Thomas Ranch Zone Improvements - Zone 16
The Engineer's Report adopted by City Council approved the creation of project funded by the Thomas Ranch Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $15,000 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 16
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 16.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 0 0 0 0 0 0 15,000 15,000
Totals 0 0 0 0 0 0 15,000 15,000
Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 0 0 0 0 0 0 15,000 15,000
Totals 0 0 0 0 0 0 15,000 15,000
CIP 2023-24 Page 16 CIP#: 300016

9.1.a
Packet Pg. 171 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300017
Henry Ranch Zone Improvements - Zone 17
The Engineer's Report adopted by City Council approved the creation of project funded by the Henry Ranch Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $16,500 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 17
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 17.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 5,000 0 0 6,500 5,000 0 16,500 0
Totals 5,000 0 0 6,500 5,000 0 16,500 0
Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 5,000 0 0 6,500 5,000 0 16,500 0
Totals 5,000 0 0 6,500 5,000 0 16,500 0
CIP 2023-24 Page 17 CIP#: 300017

9.1.a
Packet Pg. 172 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300018
Old Ranch Summit Zone Improvements - Zone 18
The Engineer's Report adopted by City Council approved the creation of project funded by the Old Ranch Summit Fund and Citywide Landscaping Fund.

Project Mgr:

Estimated Total Cost $240,000 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2019/20 completed replacement of remote controller valves and landscape renovation. FY 2021/22, continue landscape renovation and repairs and clean-up to detention basins in zone. FY 2023/24 continue landscape renovations in zone. See L&L Engineer's Report for FY 2023/24 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 18
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 18.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 195,000 15,000 0 5,000 0 0 240,000 25,000
Totals 195,000 15,000 0 5,000 0 0 240,000 25,000
Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 195,000 15,000 0 5,000 0 0 240,000 25,000 Totals 195,000 15,000 0 5,000 0 0 240,000 25,000
CIP 2023-24 Page 18 CIP#: 300018

9.1.a
Packet Pg. 173 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300019
Glass House Zone Improvements - Zone 19
The Engineer's Report adopted by City Council approved the creation of project funded by the Glass House Fund.

Project Mgr:

Estimated Total Cost $57,000 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Savell

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. FY 2019/20 completed plant material replacement in lower parking lot area. FY 2023/24, continue interior landscape renovations and irrigation controllers and remote control valves replacement in zone. See L&L Engineer's Report for FY 2023/24 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 19
Project Description
This project provides for the replacement and renovation of improvements as identified in the Engineer’s Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 19.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 35,000 5,000 0 0 8,000 0 57,000 9,000
Totals 35,000 5,000 0 0 8,000 0 57,000 9,000
Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 35,000 5,000 0 0 8,000 0 57,000 9,000
Totals 35,000 5,000 0 0 8,000 0 57,000 9,000
CIP 2023-24 Page 19 CIP#: 300019

9.1.a
Packet Pg. 174 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 300021
Citywide Lighting Zone Street Lights Improvements - Zone 1 The Engineer's Report adopted by the City Council approved the creation of project funded by the Citywide Lighting Fund.

Project Mgr:

Estimated Total Cost $525,000 Est. Annual Oper/Maint. Cost $0 Category: Landscaping Fitzpatrick

4. Build and maintain quality facilities and infrastructure Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
Starting in FY 2019/20, individual CIPs were created for each Zone/Special Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. This project will replace the City street lights as required. Initial funding is expected to be low as most lights are within the operational life and/or are under warranty. Costs will increase with time. Initial replacements will be limited and as needed. Future replacements will be systematic. FY 2023/24, continue relamping of street lights. See L&L Engineer's Report for FY 2023/24 for additional details and scope of work scheduled.

City Council Priority and Goals
Project Location
Landscaping and Lighting District 1984-1 Zone 1
Project Description
This project provides for the replacement and upgrade of street lights on an on-going basis, as identified in the Engineer's Report and within the boundaries of the Landscaping and Lighting District 1984-1, Zone 1.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 175,000 50,000 50,000 50,000 0 50,000 525,000 150,000 Totals 175,000 50,000 50,000 50,000 0 50,000 525,000 150,000 Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total Landscape & Ltg. 175,000 50,000 50,000 50,000 0 50,000 525,000 150,000 Totals 175,000 50,000 50,000 50,000 0 50,000 525,000 150,000 CIP 2023-24 Page 20 CIP#: 300021

9.1.a
Packet Pg. 175 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L Capital Improvement Program 2023/24 - 2027/28

PROJECT DESCRIPTION/STATUS REPORT
Project Number: 905530
Bollinger Canyon Rd. / Iron Horse Trail Bicycle Pedestrian Overcrossing The overcrossing will remove bicyclists and pedestrians from the at-grade crossing/intersection thereby improving the flow of vehicles traveling along Bollinger Canyon Road. The overcrossing will also improve safety, access and provide an environment for increasing bicyclists and pedestrian usage along the trail. This Project was highlighted as a Priority Project during City Council Budget Workshop on February 27, 2020. Council approved additional $1M in CBF at 12/14/21 meeting. City Council approved $4.49M at the September 13, 2022 meeting funded by MJ loan and TVTDF.

Project Mgr:

Estimated Total Cost $29,597,279 Est. Annual Oper/Maint. Cost Category: Circulation Peterson

1. Maintain a safe and secure environment; 4. Build and maintain quality facilities and infrastructure; and 6. Focus on Land Use Planning for Housing, Jobs, Recreation, and Open Space
Project Cost Estimate
Project Funding
New Project
Project Authorization
Comments
On April 23, 2019, Council selected a modified cable-stay bridge with a center pylon on Bollinger Canyon Road; authorized agreement with CCTA to manage the design and construction; and authorized City Manager to secure financing and grants as required to fund the Project. A design consultant and independent cost estimator have been hired and the final design complete by end of Spring 2022.

Council approved Debt Financing 2019 Certificate of Participation (COP) funding in FY 2019/20. City Council authorized $9.2M Funding Agreement with CCTA and reappropriated $1M of General Fund to CIP 000003 (PMP 2021) and $3,601,000 COP funding to CIP 000005 (PMP 2022) at the November 10, 2020; appropriated additional funds and received BAAQD Grant for $390,000. CCTA approved construction contract in February 2023, with notice to proceed in March 2023. Construction anticipated to take 18-24 months for completion.

City Council Priority and Goals
Project Location
Iron Horse Trail at Bollinger Canyon Road
Project Description
The Iron Horse Trail is a regional non-motorized trail that runs north/south through the San Ramon Valley. The overcrossing will provide substantial improvements to on street traffic flow, improve safety, and accessibility for bicyclists and pedestrians.

Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total All Costs 29,597,279 0 0 0 0 0 0 29,597,279
Totals 29,597,279 0 0 0 0 0 0 29,597,279
Prior Year 2023-24 2024-25 2025-26 2026-27 2027-28 Beyond 5 Yr Total General Fund 1,000,000 0 0 0 0 0 1,000,000 0
Alternative Funding 24,198,279 0 0 0 0 0 0 24,198,279
City Beautification 1,000,000 0 0 0 0 0 0 1,000,000
Debt Financing COP 2,899,000 0 0 0 0 0 0 2,899,000
Landscape & Ltg. 500,000 0 0 0 0 0 0 500,000
Totals 29,597,279 0 0 0 0 0 0 29,597,279
CIP 2023-24 Page 21 CIP#: 905530

9.1.a
Packet Pg. 176 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L D-1

APPENDIX D

CITY OF SAN RAMON

LANDSCAPING & LIGHTING DISTRICT GUIDELINES

TRANSFER OF LANDSCAPING MAINTENANCE RESPONSIBILITIES FROM PRIVATE

PROPERTY OWNER(S)/DEVELOPERS TO THE CITY OF SAN RAMON FOR AREAS

ADJACENT TO THE PUBLIC RIGHT-OF-WAY
From time to time private property owner(s), Homeowners' Associations, or developers request that the City assume maintenance of existing private property, it is important to establish procedural guidelines for the assumption of such responsibilities. These guidelines are:

New Development

1. If the owner(s)/developer of a new development wishes to have an area maintained by the City, discussions will be initiated with the City during the planning review process.

2. The owner(s)/developer shall provide area and landscaping information to the City so that the City can develop maintenance cost estimates and the corresponding assessment amount.

3. After the City determines the assessment amount, including an assessment range or inflation factor, the owner(s)/developer shall petition the City in writing to request formation of a Special Landscaping & Lighting District or Special Zone within the existing Landscaping & Lighting District. This petition shall be in conformance with the Right to Vote on Taxes Act (Proposition 218).

4. Following review and confirmation of the petition, the City shall conduct a public hearing and an election of the owner(s) in accordance with the Landscaping and Lighting Act and the Right to Vote on Taxes Act. The Public Hearing and election shall occur prior to the approval (vesting) of the development with Conditions of Approval. The assessment may only be levied if there is not a majority protest and a majority of the ballots weighted according to the proportional financial obligation of the affected property, are in favor of the proposal.

5. The owner(s)/developer can proceed to obtain City development approval designating the area(s) to be conveyed to and maintained by the City on appropriate development maps and plans.

6. Properties will be assessed upon Final Map approval by the City, recordation by the County Recorder's Office, and inclusion of the parcels on the Assessment Roll by the County Assessor's Office. It shall be the responsibility of the current property owner of each parcel to pay the assessment.

9.1.a
Packet Pg. 177 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L D-2

7. The owner(s)/developer shall be responsible to disclose the assessment on properties that are sold. If a Homeowners' Association is created within the development, the assessment shall be explained in the CC&Rs.

8. The owner(s)/developer shall install irrigation and landscaping in conformance with the approved landscaping plans. The approved plans shall be in accordance with information provided during the development review process and the City of San Ramon's Beautification Guidelines.

9. Following the completion of a minimum one-year warranty maintenance period, the City shall accept maintenance of the area.

Existing Developments

1. Discussions with the City for the transfer of maintenance shall be initiated by the property owner(s) or Homeowners' Association. The owner(s) shall provide available area and landscaping information to the City so that the City can develop any capital and/or maintenance costs and the corresponding assessment amount.

2. Based upon these discussions, the City shall determine an assessment amount, which will include an assessment range or inflation factor. The assessment amount shall include the capital costs required to bring the property up to City Beautification Standards, as well as the ongoing maintenance costs. The City may assist in financing these capital improvements through annual installment assessments consistent with the provisions of the Landscaping and Lighting Act.

3. After the City determines the assessment amount, the owner(s) shall petition the City in writing to request formation of a Special Landscaping & Lighting District or Special Zone within the existing Landscaping & Lighting District. This petition shall be in accordance with the Right to Vote on Taxes Act.

4. Following review and confirmation of the petition, the City shall conduct a Public Hearing and an election of the owner(s) in accordance with the Landscaping and Lighting Act and the Right to Vote on Taxes Act. The assessment may only be levied if there is not a majority protest and a majority of the ballots weighted according to the proportional financial obligation of the affected property, are in favor of the proposal.

5. The owners of the property shall convey title of the property to be maintained (including any existing facilities such as water meters), to the City.

6. Properties will be assessed upon inclusion of the assessment on the County Assessment Roll.

7. Property owners shall be responsible for disclosing the assessment upon the sale of their private property. If there is a Homeowners' Association, the assessment shall be explained in the CC&Rs.

9.1.a
Packet Pg. 178 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L D-3

8. Properties will be assessed upon inclusion of the parcels on the Assessment Roll by the County Assessor's Office.

BENEFIT METHODOLOGY
According to the Landscaping and Lighting Act, the assessment "may be apportioned by any formula or method, which fairly distributes the new amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements" (Streets and Highways Code, Section 22573). Under the Right to Vote on Taxes Act, only special benefits are assessable.

Citywide Assessment
The Citywide assessment was confirmed by a majority vote for Measure K during the November 1996 elections. Measure K provides for a continuation of the $53 per unit per year Citywide Assessment through June 1998. On July 1, 1998, the Citywide assessment increased to $59 per unit per year.

On July 11, 2006, the City Council approved Resolution No. 2006-106 adopting the new rate of $79 per unit for FY 2006/07, which includes an annual adjustment based on the Consumer Price Index (CPI) not to exceed 2%.

The Citywide Assessment provides for street lighting and three categories of landscaping:

Category 1 - Bishop Ranch Area
Landscaping maintenance within the Bishop Ranch area is governed by their Annexation Agreement to the City of San Ramon.

Category 2 - Arterial Medians
Medians along arterials are the responsibility of the City and will be maintained at a standard determined by the City. Arterials are: Crow Canyon Road, Bollinger Canyon Road (between Crow Canyon Road and Alcosta Boulevard), San Ramon Valley Boulevard, Alcosta Boulevard, Dougherty Road, Village Parkway, Fostoria Way, and Old Ranch Road.

Category 3 - Arterial Roadsides
Roadsides along arterials are the shared responsibility of the City and the adjacent private development – 30% of the cost for arterial roadsides is included within the Citywide Assessment while the remaining 70% is included within the special zone assessments described below. This shared responsibility is based upon the following factors:
a. Enhanced landscaping along arterial roadsides provides special benefit to both the City and the adjacent property owners.
b. Portions of the landscaped arterial roadside areas were previously maintained by the adjacent development, or private property owners, and were then deeded over to the City for maintenance.

9.1.a
Packet Pg. 179 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L D-4
c. Arterial roadside landscaping was originally installed as part of the private development. d. In some cases, landscaped arterial roadside areas provide special benefit by serving as an entry statement into the private development area.

Confirmation of the Citywide Assessment was based on the methodology as prescribed in the FY 1996/97 Engineer's Report for the City of San Ramon Landscaping & Lighting District 1984-1.

As a result, the methodology did not include the assessment of any public agency properties for the Citywide Assessment. Starting in FY 2006/07 public agencies including fire stations, schools (both public and private), churches, and city owned facilities will be assessed using the commercial/institutional methodology. The methodology for nonresidential, commercial, and industrial properties remains consistent with the FY 1996/97 Engineer's Report.

Special Zone Assessments
Special zone assessments provide for landscaping and maintenance of landscaping in two categories:

Category 1 - Arterial Roadside
Roadsides along arterials are the shared responsibility of the City and the adjacent private development. The special zone assessments provide for 70% of the cost of arterial roadsides.

Category 2 - Other Areas
Public medians, parkways, public open space and roadsides other than arterial medians and arterial roadsides provide a special benefit to and are the responsibility of the private development adjacent to such landscaping. Therefore, all costs associated with these areas are provided by the special zone assessment.

City services for the landscaping or the maintenance of these two categories will be assessed on a benefit basis against properties through the creation of a special zone. The special assessment zone will be defined by either the boundaries of the specific subdivision requesting the maintenance or by the District Engineer who will determine special benefit.

Currently, there are 17 special zones:

1. Special Zone 3 - Canyon Lakes 10. Special Zone 12 - El Nido

2. Special Zone 4 - Vista San Ramon 11. Special Zone 13 - Crown Ridge

3. Special Zone 5 - Summerwood Loop 12. Special Zone 14 - Four Oaks

4. Special Zone 6 - West Branch 13. Special Zone 15 - Circle E

5. Special Zone 7 - Bent Creek 14. Special Zone 16 - Thomas Ranch

6. Special Zone 8 - Deerwood 15. Special Zone 17 - Henry Ranch

7. Special Zone 9 - Country View 16. Special Zone 18 - Old Ranch Summit

8. Special Zone 10 - Old Ranch Estates 17. Special Zone 19 - Glass House

9. Special Zone 11 - Village Parkway

9.1.a
Packet Pg. 180 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

APPENDIX E

STREET LANDSCAPING & LIGHTING UNIT FACTORS
By Land Use and Use Code
Use Intensity & Security &
Land Use Code1 Visibility Pedestrian Aesthetics Total
Single Family 11-19 .375 .25 .375 1.00
Condominium 29 .250 .25 .250 .75
Multiple Residential (including hotels, motels)
Units:

Two 21 .50 .50 .50 1.50
Three 22 .75 .75 .75 2.25
Four 23 1.00 1.00 1.00 3.00
Five 24 1.25 1.25 1.25 3.75
6 - 12 25 2.50 2.50 2.50 7.50
13 - 24 26 4.50 4.50 4.50 13.50
25 - 59 27 5.00 10.00 5.00 20.00
60 - 80 28 8.75 17.50 8.75 35.00
81 - 100 28 11.25 22.50 11.25 45.00
101 - 200 28 18.75 37.50 18.75 75.00
201 - 400 28 37.50 75.00 37.50 150.00
401 - 600 28 62.50 125.00 62.50 250.00
601 - 800 28 87.50 175.00 87.50 350.00
801 - 1000 28 112.00 225.00 112.50 450.00
etc. etc. etc. etc. etc. etc.

Industrial 50 - 59 Assessment based on frontage and total area of the parcel.

Commercial and 29 - 49 Please see below
Institutional 70 - 79 Please see below
Industrial (Codes 50 - 59 - Frontage Factor plus Area Factor) Frontage (Ft) Factors Parcel Area (SF) Parcel Area (AC) Factors 0 - 200 4 0 - 25,000 0.00 - 0.57 4
201 - 500 12 25,001 - 100,000 0.58 - 2.29 12
501 - 1000 24 100,001 - 250,000 2.30 - 5.79 24
1001 or more 36 250,001 or more 5.80 or more 36
Commercial and Institutional (Codes 29 - 49 and 70 - 79 - Frontage Factor plus Area Factor) Frontage (Ft) Factors Parcel Area (SF) Parcel Area (AC) Factors 0 - 200 4 0 - 5,000 0.00 - .11 4
201 - 500 8 5,001 - 10,000 0.12 - .22 8
501 - 1,000 12 10,001 - 25,000 .23 - .58 12
1,001 - 3,000 16 25,001 - 100,000 .59 - 2.29 16
3,001 - 5,000 24 100,001 - 500,000 2.30 - 11.49 24
5,001 or more 36 500,001 or more 11.50 or more 36
1 The Use Code is the designation used by the County Assessor's Office to indicate how the land is being used.

E-1

9.1.a
Packet Pg. 181 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-1

APPENDIX F
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 1 - CITYWIDE LIGHTING
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 1,584,327 $ 1,154,368 $ 1,154,368 $ 899,420

REVENUES
Assessment Revenue 799,175 801,564 801,564 801,564
Return Funding - CIP 28,549
Interest/Finance Adjustment (42,560) - - -
Damage Reimbursement 21,826 - - -
Total Revenues 806,990 801,564 801,564 801,564

EXPENDITURES
Personnel 112,248 187,506 187,506 203,631
Contracts 53,989 28,540 28,540 28,540
Utilities 402,120 433,000 433,000 435,000
Materials & Supplies 25,800 22,700 22,700 22,700
Other - - - -
Indirect Costs 73,115 72,201 72,201 87,396
Assessment Collection Fee 23,446 21,158 21,158 21,158
LED Project Financing Lease Pmt 66,231 68,407 68,407 70,648 Total Expenditures 756,949 833,512 833,512 869,073
Net Increase (Decrease) in Fund Balance 50,041 (31,948) (31,948) (67,509) Fund Balance w/o Project Costs 1,634,368 1,122,420 1,122,420 831,910 % of Operating Costs 216% 135% 135% 96%

IMPROVEMENT PROJECTS
CIP 300001 - Street Light Pole Painting - - - -
CIP 300001 - Signal Pole Painting 30,000 48,000 48,000 48,000 CIP 300021 - Relamping 50,000 75,000 75,000 50,000
CIP 905530 - IHT Overcrossing 400,000 100,000 100,000 - Total Improvement Projects 480,000 223,000 223,000 98,000 Net Increase (Decrease) in Fund Balance (429,959) (254,948) (254,948) (165,509)

FUND BALANCE
Fund Balance, June 30 $ 1,154,368 $ 899,420 $ 899,420 $ 733,910 % of Operating Costs 153% 108% 108% 84%

LEVY INFORMATION
Total Special Assessment 799,175 801,564 801,564 801,564 Total Parcels Levied 26,436.50 26,515.50 26,515.50 26,515.50 Assessment Rate 30.23 30.23 30.23 30.23
Maximum Assessment Rate 33.24 33.90 33.90 34.58

9.1.a
Packet Pg. 182 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-2
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 2 - CITYWIDE LANDSCAPING
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 458,658 $ 578,288 $ 578,288 $ 487,708

REVENUES
Assessment Revenue 1,821,157 1,822,457 1,822,457 1,858,878 Return Funding - CIP -
Interest/Finance Adjustment (14,573)
Damage Reimbursement 48,205
Electric Vehicle Charging Station 13 800
Fostoria Revenue (Town of Danville) 11,223 11,409 11,409 11,409 Total Revenues 1,866,026 1,833,866 1,833,866 1,871,087

EXPENDITURES
Personnel - Public Services 377,893 375,634 375,634 392,360 Personnel - Engineering 9,708 10,358 10,358 22,152
Contracts 395,692 404,762 404,762 420,513
Utilities 371,561 391,850 391,850 421,950
Materials & Supplies 9,572 22,150 22,150 17,050
Other 605 650 650 650
Indirect Costs 135,490 128,447 128,447 158,675
Transfers Out to Special Zones - 30% Arterial Share 373,875 446,895 446,895 358,719 Total Expenditures 1,674,396 1,780,746 1,780,746 1,792,069 Net Increase (Decrease) in Fund Balance 191,629 53,120 53,120 79,018 Fund Balance w/o Project Costs 650,288 631,408 631,408 566,726 % of Operating Costs 39% 35% 35% 32%

IMPROVEMENT PROJECTS
CIP 300002 - Landscape Renovation 60,000 60,000 60,000 60,000 CIP 300002 - Irrigation Cabinets -
CIP 300002 - Remote Control Valves - - - -
CIP 300002 - Irrigation Controllers - - - -
CIP 300002 - Irrigation Renovation
CIP 300002 - Tree Removal/Replacement 12,000 12,000 12,000 12,000 CIP 300002 - Soundwall Repairs - - - -
Transfers Out to Special Zones - 30% Arterial Share - 71,700 71,700 39,150 Total Improvement Projects 72,000 143,700 143,700 111,150 Net Increase (Decrease) in Fund Balance 119,629 (90,580) (90,580) (32,132)

FUND BALANCE
Fund Balance, June 30 $ 578,288 $ 487,708 $ 487,708 $ 455,576 % of Operating Costs 35% 27% 27% 25%

LEVY INFORMATION
Total Special Assessment 1,781,050 1,822,457 1,822,457 1,858,878 Total Parcels Levied 24,802.25 24,881.25 24,881.25 24,881.25 Assessment Rate 71.81 73.25 73.25 74.71
Maximum Assessment Rate 71.81 73.25 73.25 74.71

9.1.a
Packet Pg. 183 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-3
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 3 - CANYON LAKES

2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 765,859 $ 779,567 $ 779,567 $ 503,556

REVENUES
Assessment Revenue 240,940 - - 210,823
Return Funding - CIP -
Interest (21,235) - - -
Damage Reimbursement - - - -
HOA Contribution to Landscape Renovation - - - -
Other Revenue (Transfers from Citywide) 110,763 103,290 103,290 103,282 Total Revenues 330,468 103,290 103,290 314,105

EXPENDITURES
Personnel 96,691 103,122 103,122 111,554
Contracts 50,123 66,064 66,064 66,508
Utilities 106,352 133,000 133,000 118,800
Materials & Supplies 3,700 8,700 8,700 8,700
Indirect Costs 34,894 33,415 33,415 38,710
Total Expenditures 291,760 344,301 344,301 344,272
Net Increase (Decrease) in Fund Balance 38,708 (241,011) (241,011) (30,168) Fund Balance w/o Project Costs 804,566 538,556 538,556 473,388 % of Operating Costs 276% 156% 156% 138%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300003 - Remote Control Valves 10,000 10,000 25,000 CIP 300003 - Tree Removal/Replacement 25,000 25,000 25,000 10,000 CIP 300003 - Landscape Renovation 15,000 15,000 45,000
Transfer from Citywide - 30% Share of Arterial - (15,000) (15,000) (24,000) Total Improvement Projects 25,000 35,000 35,000 56,000
Net Increase (Decrease) in Fund Balance 13,708 (276,011) (276,011) (86,168)

FUND BALANCE
Fund Balance, June 30 $ 779,567 $ 503,556 $ 503,556 $ 417,388 % of Operating Costs 267% 146% 146% 121%

LEVY INFORMATION
Total Special Assessment 240,940 - - 210,823
Total Parcels Levied 3,011.75 3,011.75 3,011.75 3,011.75 Assessment Rate 80 - - 70
Maximum Assessment Rate 110 110 110 110

9.1.a
Packet Pg. 184 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-4
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 4 - VISTA SAN RAMON
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 48,437 $ 44,946 $ 44,946 $ 23,309

REVENUES
Assessment Revenue 28,980 28,980 28,980 28,980
Return Funding - CIP
Interest (1,483) - - -
Damage Reimbursement - - - -
Other Revenue (Transfers from Citywide) 6,007 6,363 6,363 6,257 Total Revenues 33,504 35,343 35,343 35,237

EXPENDITURES
Personnel 11,184 11,777 11,777 8,046
Contracts 5,984 9,132 9,132 9,316
Utilities 14,806 16,400 16,400 16,100
Materials & Supplies 523 1,500 1,500 1,500
Indirect Costs 4,498 4,171 4,171 4,429
Total Expenditures 36,994 42,980 42,980 39,391
Net Increase (Decrease) in Fund Balance (3,491) (7,637) (7,637) (4,154) Fund Balance w/o Project Costs 44,946 37,309 37,309 19,155 % of Operating Costs 64% 87% 87% 49%

IMPROVEMENT PROJECTS
Interior
CIP 300004 - Mulch 14,000 14,000
CIP 300004 - Landscape Renovation
CIP 300004 - Tree Removal/Replacement
Arterial
CIP 300004 - Landscape Renovation
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects - 14,000 14,000 -
Net Increase (Decrease) in Fund Balance (7,636) (21,637) (21,637) (4,154)

FUND BALANCE
Fund Balance, June 30 44,946$ $ 23,309 $ 23,309 $ 19,155 % of Operating Costs 64% 54% 54% 49%

LEVY INFORMATION
Total Special Assessment 28,980 28,980 28,980 28,980
Total Parcels Levied 161 161 161 161
Assessment Rate 180 180 180 180
Maximum Assessment Rate 180 180 180 180

9.1.a
Packet Pg. 185 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-5
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 5 - SUMMERWOOD LOOP
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 58,836 $ 32,669 $ 32,669 $ 23,369

REVENUES
Assessment Revenue 40,837 40,837 40,837 50,520
Interest (1,837) - - -
Return Funding - CIP - - - -
Other Revenue (Transfers from Citywide) 3,787 21,134 21,134 27,211 Total Revenues 42,787 61,971 61,971 77,731

EXPENDITURES
Personnel 18,817 19,402 19,402 20,439
Contracts 15,622 17,953 17,953 18,448
Utilities 16,085 16,820 16,820 19,070
Materials & Supplies 497 1,150 1,150 1,150
Indirect Costs 6,433 5,946 5,946 7,488
Total Expenditures 57,454 61,271 61,271 66,595
Net Increase (Decrease) in Fund Balance (14,667) 700 700 11,136 Fund Balance w/o Project Costs 44,169 33,369 33,369 34,505 % of Operating Costs 77% 54% 54% 52%

IMPROVEMENT PROJECTS
Interior
CIP 300005 - Landscape Renovation 11,500 10,000 10,000 25,000 CIP 300005 - Remote Control Valves - - -
Arterial
None - - - -
Transfer from Citywide - 30% Share of Arteria - - - -
Total Improvement Projects 11,500 10,000 10,000 25,000
Net Increase (Decrease) in Fund Balance (26,167) (9,300) (9,300) (13,864)

FUND BALANCE
Fund Balance, June 30 $ 32,669 $ 23,369 $ 23,369 $ 9,505 % of Operating Costs 57% 38% 38% 14%

LEVY INFORMATION
Total Special Assessment 40,837 40,837 40,837 50,520
Total Parcels Levied 421 421 421 421
Assessment Rate 97 97 97 120
Maximum Assessment Rate 160 160 160 160

9.1.a
Packet Pg. 186 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-6
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 6 - WEST BRANCH
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 154,512 $ 130,472 $ 130,472 $ 102,711

REVENUES
Assessment Revenue 240,065 240,065 240,065 240,065
Return Funding - CIP
Interest (6,037) - - -
Other Revenue (Damage Reimbursement) 487
Other Revenue (Transfers from Citywide) 103,069 108,016 108,016 87,308 Total Revenues 337,585 348,081 348,081 327,373

EXPENDITURES
Personnel 75,861 78,536 78,536 81,777
Contracts 105,460 99,518 99,518 101,017
Utilities 130,100 163,900 73,900 93,100
Materials & Supplies 97 9,150 9,150 9,150
Indirect Costs 39,187 37,738 37,738 36,111
Total Expenditures 350,705 388,842 298,842 321,155
Net Increase (Decrease) in Fund Balance (13,120) (40,761) 49,239 6,218 Fund Balance w/o Project Costs 141,392 89,711 179,711 108,929 % of Operating Costs 40% 23% 60% 34%

IMPROVEMENT PROJECTS
Interior
CIP 300006 - Landscape Renovation - - - -
Arterial
CIP 300006 - Step Fountain CL2 Tablet Feeders 3,920 - - CIP 300006 - Step Fountain Sump Pump
CIP 300006 - Step Fountain Sand Filter
CIP 300006 - Step Fountain Filter Pump
CIP 300006 - Step Fountain Display Pumps/Motors 110,000 110,000 CIP 300006 - Step Fountain Backwash Valve & Mulit-Port Handle CIP 300006 - Reflection Fountain CL2 Tablet Feeders
CIP 300006 - Reflection Fountain Sump Pump
CIP 300006 - Reflection Fountain Sand Filter
CIP 300006 - Reflection Fountain Filter Pump
CIP 300006 - Reflection Fountain Display Pumps/Motors
CIP 300006 - Recoat Step Fountain
CIP 300006 - Remote Control Valves - -
CIP 300006 - Landscape Renovation 7,000 - -
CIP 300006 - Tree Removal/Replacement - - - -
CIP 300006 - Soundwalls - Repair/Paint - - - -
Transfer from Citywide - 30% Share of Arterial - (33,000) (33,000) - Total Improvement Projects 10,920 77,000 77,000 -
Net Increase (Decrease) in Fund Balance (24,040) (117,761) (27,761) 6,218

FUND BALANCE
Fund Balance, June 30 $ 130,472 $ 12,711 $ 102,711 $ 108,929 % of Operating Costs 37% 3% 34% 34%

LEVY INFORMATION
Total Special Assessment 240,065 240,065 240,065 240,065 Total Parcels Levied 631.75 631.75 631.75 631.75
Assessment Rate 380 380 380 380
Maximum Assessment Rate 380 380 380 380

9.1.a
Packet Pg. 187 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-7
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 7 - BENT CREEK
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 225,867 $ 140,772 $ 140,772 $ 124,326

REVENUES
Assessment Revenue 201,140 201,140 201,140 201,140
Return Funding - CIP
Interest (6,940) - - -
Other Revenue (Transfers from Citywide) 28,200 21,718 21,718 22,685 Total Revenues 222,400 222,858 222,858 223,825

EXPENDITURES
Personnel 39,608 42,247 42,247 44,831
Contracts 69,624 67,616 67,616 69,600
Utilities 66,017 79,200 79,200 80,000
Materials & Supplies 1,413 6,700 6,700 6,700
Indirect Costs 20,832 21,041 21,041 25,480
Total Expenditures 197,495 216,804 216,804 226,611
Net Increase (Decrease) in Fund Balance 24,905 6,054 6,054 (2,786) Fund Balance w/o Project Costs 250,772 146,826 146,826 121,540 % of Operating Costs 127% 68% 68% 54%

IMPROVEMENT PROJECTS
Interior
CIP 5404 - Irrigation Cabinets - - - -
CIP 300007 - Bollards 80,000 - - -
CIP 300007- Remote Control Valves - 5,000 5,000 5,000
CIP 300007 - Backflow Preventers - -
CIP 300007 - Paint/Seal Bridge Overpass - - - 7,500
CIP 300007 - Landscape Renovation 10,000 - - -
Arterial
CIP 300007 - Landscape Renovation 20,000 20,000 20,000 20,000 CIP 300007 - Paint/Repair Gazebos - - - 3,000
CIP 300007- Remote Control Valves - 5,000 5,000 -
CIP 300007 - Backflow Preventers - -
Transfer from Citywide - 30% Share of Arterial - (7,500) (7,500) (6,900) Total Improvement Projects 110,000 22,500 22,500 28,600 Net Increase (Decrease) in Fund Balance (85,095) (16,446) (16,446) (31,386)

FUND BALANCE
Fund Balance, June 30 $ 140,772 $ 124,326 $ 124,326 $ 92,940 % of Operating Costs 71% 57% 57% 41%

LEVY INFORMATION
Total Special Assessment 201,140 201,140 201,140 201,140 Total Parcels Levied 452 452 452 452
Assessment Rate 445 445 445 445
Maximum Assessment Rate 445 445 445 445

9.1.a
Packet Pg. 188 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-8
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 8 - DEERWOOD
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 65,258 $ 31,530 $ 31,530 $ 39,876

REVENUES
Assessment Revenue 63,900 73,485 73,485 73,485
Return Funding - CIP
Interest (2,275) - - -
Other Revenue (Transfers from Citywide) 27,021 27,917 27,917 32,155 Total Revenues 88,646 101,402 101,402 105,640

EXPENDITURES
Personnel 42,621 44,600 44,600 48,576
Contracts 5,108 8,925 8,925 9,056
Utilities 35,475 29,100 29,100 36,100
Materials & Supplies - 1,400 1,400 1,400
Indirect Costs 9,171 9,031 9,031 12,052
Total Expenditures 92,375 93,056 93,056 107,184
Net Increase (Decrease) in Fund Balance (3,729) 8,346 8,346 (1,544) Fund Balance w/o Project Costs 61,530 39,876 39,876 38,332 % of Operating Costs 67% 43% 43% 36%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300008 - Remote Control Valves - - - -
CIP 300008 - Landscape Renovation 30,000 - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects 30,000 - - -
Net Increase (Decrease) in Fund Balance (33,729) 8,346 8,346 (1,544)

FUND BALANCE
Fund Balance, June 30 $ 31,530 $ 39,876 $ 39,876 $ 38,332 % of Operating Costs 34% 43% 43% 36%

LEVY INFORMATION
Total Special Assessment 63,900 73,485 73,485 73,485
Total Parcels Levied 639 639 639 639
Assessment Rate 100 115 115 115
Maximum Assessment Rate 115 115 115 115

9.1.a
Packet Pg. 189 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-9
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 9 - COUNTRY VIEW
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 31,637 $ 41,689 $ 41,689 $ 28,333

REVENUES
Assessment Revenue 18,400 9,200 9,200 9,200
Interest (810) - - -
Other Revenue (Transfers from Citywide) 7,167 6,367 6,367 6,526 Total Revenues 24,757 15,567 15,567 15,726

EXPENDITURES
Personnel 2,333 2,345 2,345 2,601
Contracts 4,644 6,288 6,288 6,477
Utilities 4,318 9,700 9,700 9,400
Materials & Supplies 830 830 830 830
Indirect Costs 2,579 2,060 2,060 2,446
Total Expenditures 14,705 21,223 21,223 21,754
Net Increase (Decrease) in Fund Balance 10,052 (5,656) (5,656) (6,028) Fund Balance w/o Project Costs 41,689 36,033 36,033 22,306 % of Operating Costs 284% 170% 170% 103%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300009 - Irrigation Controllers - 7,500 7,500 -
CIP 300009 - Remote Control Valves - 3,500 3,500 -
Transfer from Citywide - 30% Share of Arterial - (3,300) (3,300) - Total Improvement Projects - 7,700 7,700 -
Net Increase (Decrease) in Fund Balance 10,052 (13,356) (13,356) (6,028)

FUND BALANCE
Fund Balance, June 30 41,689$ $ 28,333 $ 28,333 $ 22,306 % of Operating Costs 284% 134% 134% 103%

LEVY INFORMATION
Total Special Assessment 18,400 9,200 9,200 9,200
Total Parcels Levied 184 184 184 184
Assessment Rate 100 50 50 50
Maximum Assessment Rate 100 100 100 100

9.1.a
Packet Pg. 190 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-10
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 10 - OLD RANCH ESTATES
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 117,581 $ 95,773 $ 95,773 $ 19,174

REVENUES
Assessment Revenue 43,520 40,800 40,800 47,600
Return Funding - CIP
Interest (3,210) - - -
Other Revenue (Transfers from Citywide) 1,652 2,229 2,229 2,457 Total Revenues 41,962 43,029 43,029 50,057

EXPENDITURES
Personnel 12,688 13,240 13,240 14,194
Contracts 12,354 15,892 15,892 16,299
Utilities 7,065 5,300 5,300 6,150
Materials & Supplies 650 1,350 1,350 1,350
Indirect Costs 3,513 3,846 3,846 4,813
Total Expenditures 36,270 39,628 39,628 42,806
Net Increase (Decrease) in Fund Balance 5,692 3,401 3,401 7,251 Fund Balance w/o Project Costs 123,273 99,174 99,174 26,425 % of Operating Costs 340% 250% 250% 62%

IMPROVEMENT PROJECTS
Interior
CIP 300010 - Irrigation Controllers 10,000 - - -
CIP 300010 - Remote Control Valves 2,500 - - -
CIP 300010 - Landscape Renovation/Irrigation Repairs 15,000 80,000 80,000 25,000 Arterial
None
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects 27,500 80,000 80,000 25,000
Net Increase (Decrease) in Fund Balance (21,808) (76,599) (76,599) (17,749)

FUND BALANCE
Fund Balance, June 30 $ 95,773 $ 19,174 $ 19,174 $ 1,425 % of Operating Costs 264% 48% 48% 3%

LEVY INFORMATION
Total Special Assessment 43,520 40,800 40,800 47,600
Total Parcels Levied 136 136 136 136
Assessment Rate 320 300 300 350
Maximum Assessment Rate 380 380 380 380

9.1.a
Packet Pg. 191 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-11
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 11 - VILLAGE PARKWAY
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 81,139 $ 66,979 $ 66,979 $ 44,211

REVENUES
Assessment Revenue 16,870 16,870 16,870 24,100
Interest (2,278) - - -
Other Revenue (Transfers from Citywide) 14,565 10,988 10,988 11,551 Total Revenues 29,157 27,858 27,858 35,651

EXPENDITURES
Personnel 14,094 15,527 15,527 15,899
Contracts 9,209 11,094 11,094 11,324
Utilities 4,077 5,700 5,700 6,200
Materials & Supplies 350 750 750 750
Indirect Costs 3,588 3,555 3,555 4,329
Total Expenditures 31,318 36,626 36,626 38,502
Net Increase (Decrease) in Fund Balance (2,161) (8,768) (8,768) (2,851) Fund Balance w/o Project Costs 78,979 58,211 58,211 41,360 % of Operating Costs 252% 159% 159% 107%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300011 - Irrigation Controllers - - - 15,000
CIP 300011 - Remote Control Valves - 10,000 10,000 -
CIP 300011 - Tree Removal Replacement - - - -
CIP 300011 - Landscape Renovation 12,000 10,000 10,000 - Transfer from Citywide - 30% Share of Arterial - (6,000) (6,000) (4,500) Total Improvement Projects 12,000 14,000 14,000 10,500
Net Increase (Decrease) in Fund Balance (14,161) (22,768) (22,768) (13,351)

FUND BALANCE
Fund Balance, June 30 $ 66,979 $ 44,211 $ 44,211 $ 30,860 % of Operating Costs 214% 121% 121% 80%

LEVY INFORMATION
Total Special Assessment 16,870 16,870 16,870 24,100
Total Parcels Levied 241 241 241 241
Assessment Rate 70 70 70 100
Maximum Assessment Rate 110 110 110 110

9.1.a
Packet Pg. 192 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-12
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 12 - EL NIDO

2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 44,183 $ 44,951 $ 44,951 $ 36,843

REVENUES
Assessment Revenue 15,010 15,010 15,010 15,010
Return Funding - CIP -
Interest (1,301) - - -
Other Revenue (Transfers from Citywide) 9,504 8,408 8,408 8,757 Total Revenues 23,213 23,418 23,418 23,767

EXPENDITURES
Personnel 7,344 7,554 7,554 8,027
Contracts 4,304 8,552 8,552 8,680
Utilities 7,530 8,500 8,500 8,500
Materials & Supplies 400 700 700 700
Indirect Costs 2,868 2,720 2,720 3,282
Total Expenditures 22,446 28,026 28,026 29,189
Net Increase (Decrease) in Fund Balance 767 (4,608) (4,608) (5,422) Fund Balance w/o Project Costs 44,951 40,343 40,343 31,421 % of Operating Costs 200% 144% 144% 108%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300012 - Irrigation Controllers - 5,000 5,000 -
CIP 300012 - Remote Control Valves - - - 7,500
CIP 300012 - Tree Removal/Replacement - - - -
CIP 300012 - Backflow Preventers - - - -
Transfer from Citywide - 30% Share of Arterial - (1,500) (1,500) (2,250) Total Improvement Projects - 3,500 3,500 5,250
Net Increase (Decrease) in Fund Balance 767 (8,108) (8,108) (10,672)

FUND BALANCE
Fund Balance, June 30 $ 44,951 $ 36,843 $ 36,843 $ 26,171 % of Operating Costs 200% 131% 131% 90%

LEVY INFORMATION
Total Special Assessment 15,010 15,010 15,010 15,010
Total Parcels Levied 158 158 158 158
Assessment Rate 95 95 95 95
Maximum Assessment Rate 125 125 125 125

9.1.a
Packet Pg. 193 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-13
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 13 - CROWN RIDGE
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 120,491 $ 105,176 $ 105,176 $ 86,643

REVENUES
Assessment Revenue 75,920 75,920 75,920 78,000
Return Funding - CIP
Interest (3,470) - - -
Other Revenue (Transfers from Citywide) 21,064 19,640 19,640 20,274 Total Revenues 93,514 95,560 95,560 98,274

EXPENDITURES
Personnel 20,560 21,260 21,260 22,382
Contracts 26,402 29,181 29,181 30,001
Utilities 34,254 40,750 40,750 40,750
Materials & Supplies 1,600 2,800 2,800 2,800
Indirect Costs 11,013 10,102 10,102 12,153
Total Expenditures 93,829 104,093 104,093 108,086
Net Increase (Decrease) in Fund Balance (315) (8,533) (8,533) (9,812) Fund Balance w/o Project Costs 120,176 96,643 96,643 76,831 % of Operating Costs 128% 93% 93% 71%

IMPROVEMENT PROJECTS
Interior
CIP 300013 - Irrigation Cabinets - - - -
CIP 300013 - Irrigation Controllers - - - -
CIP 300013 - Remote Control Valves - - - -
CIP 300013 - EVA Road Maintenance - - - -
CIP 300013 - Landscape Renovation 15,000 3,000 3,000 3,000 Arterial
CIP 300013 - Landscape Renovation 5,000 5,000
CIP 300013 - Remote Control Valves 5,000 5,000 5,000
Transfer from Citywide - 30% Share of Arterial - (3,000) (3,000) (1,500) Total Improvement Projects 15,000 10,000 10,000 6,500
Net Increase (Decrease) in Fund Balance (15,315) (18,533) (18,533) (16,312)

FUND BALANCE
Fund Balance, June 30 $ 105,176 $ 86,643 $ 86,643 $ 70,331 % of Operating Costs 112% 83% 83% 65%

LEVY INFORMATION
Total Special Assessment 75,920 75,920 75,920 78,000
Total Parcels Levied 104 104 104 104
Assessment Rate 730 730 730 750
Maximum Assessment Rate 1,000 1,000 1,000 1,000

9.1.a
Packet Pg. 194 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-14
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 14 - FOUR OAKS
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 39,241 $ 36,289 $ 36,289 $ 34,047

REVENUES
Assessment Revenue 10,325 10,325 10,325 10,325
Return Funding - CIP -
Interest (1,126) - - -
Other Revenue (Transfers from Citywide) 5,059 5,386 5,386 5,200 Total Revenues 14,258 15,711 15,711 15,525

EXPENDITURES
Personnel 6,296 6,457 6,457 5,489
Contracts 4,557 4,954 4,954 5,095
Utilities 4,536 4,200 4,200 4,200
Materials & Supplies - 600 600 600
Indirect Costs 1,821 1,742 1,742 1,949
Total Expenditures 17,209 17,953 17,953 17,333
Net Increase (Decrease) in Fund Balance (2,952) (2,242) (2,242) (1,808) Fund Balance w/o Project Costs 36,289 34,047 34,047 32,239 % of Operating Costs 211% 190% 190% 186%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300014 - Tree Removal/Replacement - - - -
CIP 300014 - Irrigation Controller - - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects - - - -
Net Increase (Decrease) in Fund Balance (2,952) (2,242) (2,242) (1,808)

FUND BALANCE
Fund Balance, June 30 $ 36,289 $ 34,047 $ 34,047 $ 32,239 % of Operating Costs 211% 190% 190% 186%

LEVY INFORMATION
Total Special Assessment 10,325 10,325 10,325 10,325
Unit Factors 59 59 59 59
Assessment Rate 175 175 175 175
Maximum Assessment Rate 175 175 175 175

9.1.a
Packet Pg. 195 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-15
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 15 - CIRCLE E
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 37,421 $ 38,766 $ 38,766 $ 32,780

REVENUES
Assessment Revenue 38,250 30,600 30,600 30,600
Interest (1,142) - - -
Other Revenue (Transfers from Citywide) 3,783 3,783 3,783 3,917 Total Revenues 40,891 34,383 34,383 34,517

EXPENDITURES
Personnel 8,693 8,992 8,992 9,433
Contracts 7,399 5,878 5,878 6,019
Utilities 13,517 17,135 17,135 17,135
Materials & Supplies 750 2,550 2,550 2,550
Indirect Costs 4,187 3,714 3,714 4,451
Total Expenditures 34,546 38,269 38,269 39,588
Net Increase (Decrease) in Fund Balance 6,345 (3,886) (3,886) (5,071) Fund Balance w/o Project Costs 43,766 34,880 34,880 27,709 % of Operating Costs 127% 91% 91% 70%

IMPROVEMENT PROJECTS
Interior
CIP 300015 - Landscape Renovation -
CIP 300015 - Gravel Access Roads/Trails - - - 5,000
CIP 300015 - Remote Control Valves 5,000 - - -
Arterial
CIP 300015 - Landscape Renovation - - - -
CIP 300015 - Remote Control Valves - 3,000 3,000 -
Transfer from Citywide - 30% Share of Arterial - (900) (900) - Total Improvement Projects 5,000 2,100 2,100 5,000
Net Increase (Decrease) in Fund Balance 1,345 (5,986) (5,986) (10,071)

FUND BALANCE
Fund Balance, June 30 $ 38,766 $ 32,780 $ 32,780 $ 22,709 % of Operating Costs 112% 86% 86% 57%

LEVY INFORMATION
Total Special Assessment 38,250 30,600 30,600 30,600
Total Parcels Levied 153 153 153 153
Assessment Rate 250 200 200 200
Maximum Assessment Rate 300 300 300 300

9.1.a
Packet Pg. 196 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-16
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 16 - THOMAS RANCH
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 20,084 $ 18,704 $ 18,704 $ 14,659

REVENUES
Assessment Revenue 7,700 7,700 7,700 9,100
Interest (627) - - -
Other Revenue (Transfers from Citywide) 4,587 5,034 5,034 5,341 Total Revenues 11,660 12,734 12,734 14,441

EXPENDITURES
Personnel 4,890 5,153 5,153 5,683
Contracts 4,084 4,348 4,348 4,468
Utilities 2,417 4,900 4,900 4,900
Materials & Supplies - 750 750 750
Indirect Costs 1,650 1,628 1,628 2,002
Total Expenditures 13,041 16,779 16,779 17,803
Net Increase (Decrease) in Fund Balance (1,381) (4,045) (4,045) (3,362) Fund Balance w/o Project Costs 18,704 14,659 14,659 11,297 % of Operating Costs 143% 87% 87% 63%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300016 - Remote Control Valves - - - -
CIP 300016 - Backflow Preventers - - - -
CIP 300016 - Landscape Renovation - - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvements Projects - - - -
Net Increase (Decrease) in Fund Balance (1,381) (4,045) (4,045) (3,362)

FUND BALANCE
Fund Balance, June 30 18,704$ 14,659$ $ 14,659 $ 11,297 % of Operating Costs 143% 87% 87% 63%

LEVY INFORMATION
Total Special Assessment 7,700 7,700 7,700 9,100
Total Parcels Levied 140 140 140 140
Assessment Rate 55 55 55 65
Maximum Assessment Rate 100 100 100 100

9.1.a
Packet Pg. 197 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-17
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 17 - HENRY RANCH
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 99,864 $ 89,564 $ 89,564 $ 73,956

REVENUES
Assessment Revenue 18,150 22,950 22,950 22,950
Interest (2,830) - - -
Damage Reimbursement 1,912
Other Revenue (Transfers from Citywide) 15,028 15,024 15,024 14,091 Total Revenues 32,260 37,974 37,974 37,041

EXPENDITURES
Personnel 6,330 6,521 6,521 6,803
Contracts 9,652 21,798 21,798 16,987
Utilities 20,723 16,150 16,150 17,150
Materials & Supplies 450 750 750 750
Indirect Costs 5,406 4,863 4,863 5,281
Total Expenditures 42,560 50,082 50,082 46,971
Net Increase (Decrease) in Fund Balance (10,300) (12,108) (12,108) (9,930) Fund Balance w/o Project Costs 89,564 77,456 77,456 64,026 % of Operating Costs 210% 155% 155% 136%

IMPROVEMENT PROJECTS
Arterial Only
CIP 300017 - Irrigation Controllers - - - -
CIP 300017 - Backflow Preventers - - - -
CIP 300017 - Landscape Renovation - 5,000 5,000 -
Transfer from Citywide - 30% Share of Arterial - (1,500) (1,500) - Total Improvement Projects - 3,500 3,500 -
Net Increase (Decrease) in Fund Balance (10,300) (15,608) (15,608) (9,930)

FUND BALANCE
Fund Balance, June 30 $ 89,564 $ 73,956 $ 73,956 $ 64,026 % of Operating Costs 210% 148% 148% 136%

LEVY INFORMATION
Total Special Assessment 22,950 22,950 22,950 22,950
Total Parcels Levied 102 102 102 102
Assessment Rate 225 225 225 225
Maximum Assessment Rate 375 375 375 375

9.1.a
Packet Pg. 198 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-18
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 18 - OLD RANCH SUMMIT
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 206,938 $ 43,267 $ 43,267 $ 37,598

REVENUES
Assessment Revenue 27,000 18,900 18,900 18,900
Return Funding - CIP
Interest (5,630) - - -
Other Revenue (Transfers from Citywide) 781 851 851 1,707 Total Revenues 22,151 19,751 19,751 20,607

EXPENDITURES
Personnel 11,733 12,203 12,203 6,527
Contracts 2,916 6,000 6,000 8,247
Utilities 8,650 4,450 4,450 5,450
Materials & Supplies - 300 300 300
Indirect Costs 2,523 2,467 2,467 2,600
Total Expenditures 25,822 25,420 25,420 23,124
Net Increase (Decrease) in Fund Balance (3,671) (5,669) (5,669) (2,517) Fund Balance w/o Project Costs 203,267 37,598 37,598 35,081 % of Operating Costs 787% 148% 148% 152%

IMPROVEMENT PROJECTS
Interior
CIP 300018 - Remote Control Valves - - - -
CIP 300018 - Pond Clean Up 140,000
CIP 300018 - Landscape Renovation - - - 15,000
Arterial
CIP 300018 - Landscape Renovation 20,000 - - -
Transfer from Citywide - 30% Share of Arterial - - - -
Total Improvement Projects 160,000 - - 15,000
Net Increase (Decrease) in Fund Balance (163,671) (5,669) (5,669) (17,517)

FUND BALANCE
Fund Balance, June 30 $ 43,267 $ 37,598 $ 37,598 $ 20,081 % of Operating Costs 168% 148% 148% 87%

LEVY INFORMATION
Total Special Assessment 27,000 18,900 18,900 18,900
Total Parcels Levied 54 54 54 54
Assessment Rate 500 350 350 350
Maximum Assessment Rate 1,858 1,858 1,858 1,858

9.1.a
Packet Pg. 199 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L F-19
FY 2023/24 LANDSCAPING AND LIGHTING DISTRICT
ZONE 19 - GLASS HOUSE
2021/22
Final
2022/23
Adopted
2022/23
Projected
2023/24
Proposed
Fund Balance, July 1 $ 35,915 $ 28,170 $ 28,170 $ 9,492

REVENUES
Assessment Revenue 14,656 14,000 14,000 15,492
Interest (974) - - -
Other Revenue (Transfers from Citywide) - - - -
Total Revenues 13,682 14,000 14,000 15,492

EXPENDITURES
Personnel 3,077 3,190 3,190 3,267
Contracts 4,760 5,508 5,508 7,067
Utilities 2,067 2,300 2,300 2,450
Materials & Supplies 200 450 450 450
Indirect Costs 1,322 1,230 1,230 1,677
Total Expenditures 11,427 12,678 12,678 14,911
Net Increase (Decrease) in Fund Balance 2,255 1,322 1,322 581 Fund Balance w/o Project Costs 38,170 29,492 29,492 10,073 % of Operating Costs 334% 233% 233% 68%

IMPROVEMENT PROJECTS
Interior Only
CIP 300019 - Irrigation Controllers - - - -
CIP 300019 - Remote Control Valves - - - -
CIP 300019 - Landscape Renovation 10,000 20,000 20,000 5,000 Total Improvement Projects 10,000 20,000 20,000 5,000
Net Increase (Decrease) in Fund Balance (7,745) (18,678) (18,678) (4,419)

FUND BALANCE
Fund Balance, June 30 $ 28,170 $ 9,492 $ 9,492 $ 5,073
% of Operating Costs 247% 75% 75% 34%

LEVY INFORMATION
Total Special Assessment 14,656.09 14,000.00 14,000.00 15,492.17 Total Parcels Levied 3 3 3 3
Assessment Rate (rate varies by parcel) 14,656.09 14,000.00 14,000.00 15,492.17 Maximum Assessment Rate 14,890.59 15,188.40 15,188.40 15,492.17

9.1.a
Packet Pg. 200 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L G-1

ASSESSMENT PER UNIT FACTOR BY SPECIAL ZONE

APPENDIX G

SUMMARY OF ASSESSMENTS
Zone
Number Zone Name
Proposed
Unit
Factors
FY 2022/23
Levied
Rate per Unit
FY 2023/24
Proposed
Rate per Unit
FY 2023/24
Estimated
Revenue
Proposed
Max Rate per
Unit
Zone 1 Citywide Street Lighting 26,515.50 $30.23 $30.23 $801,564 $34.58 Zone 2 Citywide Landscaping 24,881.25 $73.25 $74.71 $1,858,878 $74.71 Zone 3 Canyon Lakes 3,011.75 $0.00 $70.00 $210,823 $110.00 Zone 4 Vista San Ramon 161 $180.00 $180.00 $28,980 $180.00 Zone 5 Summerwood Loop 421 $97.00 $120.00 $50,520 $160.00 Zone 6 West Branch 631.75 $380.00 $380.00 $240,065 $380.00 Zone 7 Bent Creek 452 $445.00 $445.00 $201,140 $445.00
Zone 8 Deerwood 639 $115.00 $115.00 $73,485 $115.00
Zone 9 Country View 184 $50.00 $50.00 $9,200 $100.00
Zone 10 Old Ranch Estates 136 $300.00 $350.00 $47,600 $380.00 Zone 11 Village Parkway 241 $70.00 $100.00 $24,100 $110.00 Zone 12 El Nido 158 $95.00 $95.00 $15,010 $125.00
Zone 13 Crown Ridge 104 $730.00 $750.00 $78,000 $1,000.00 Zone 14 Four Oaks 59 $175.00 $175.00 $10,325 $175.00
Zone 15 Circle E 153 $200.00 $200.00 $30,600 $300.00
Zone 16 Thomas Ranch 140 $55.00 $65.00 $9,100 $100.00
Zone 17 Henry Ranch 102 $225.00 $225.00 $22,950 $375.00 Zone 18 Old Ranch Summit 54 $350.00 $350.00 $18,900 $1,858.00 Zone 19* Glass House SR $7,378.00
CH $1,204.00
SR $8,164.37
CH $1,332.33
SR $8,164.37
CH $1,332.33
VV $5,418.00 VV $5,995.47 $15,492.17 VV $5,995.47
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing $3,746,731
The owners of the three Zone 19 parcels were responsible for paying the Zone 1 and Zone 2 assessments prior to the formation of Zone 19. Therefore, these three parcels are included in the Zone 1 and Zone 2 unit factors and revenue estimates above, in addition to the Zone 19 assessment and revenue estimates.

Description
Per Unit
FY 2022/23
Per Unit
FY 2023/24
Per Unit
Change
Bishop Ranch Properties (Zone 1 only) $30.23 $30.23 $0.00 Canyon Lakes (Zone 1, Zone 2, Zone 3) $103.48 $174.94 $71.46 Vista San Ramon (Zone 1, Zone 2, Zone 4) $283.48 $284.94 $1.46 Summerwood Loop (Zone 1, Zone 2, Zone 5) $200.48 $224.94 $24.46 West Branch (Zone 1, Zone 2, Zone 6) $483.48 $484.94 $1.46 Bent Creek (Zone 1, Zone 2, Zone 7) $548.48 $549.94 $1.46 Deerwood (Zone 1, Zone 2, Zone 8) $218.48 $219.94 $1.46 Country View (Zone 1, Zone 2, Zone 9) $153.48 $154.94 $1.46 Old Ranch Estates (Zone 1, Zone 2, Zone 10) $403.48 $454.94 $51.46 Village Parkway (Zone 1, Zone 2, Zone 11) $173.48 $204.94 $31.46 El Nido (Zone 1, Zone 2, Zone 12) $198.48 $199.94 $1.46 Crown Ridge (Zone 1, Zone 2, Zone 13) $833.48 $854.94 $21.46 Four Oaks (Zone 1, Zone 2, Zone 14) $278.48 $279.94 $1.46 Circle E (Zone 1, Zone 2, Zone 15) $303.48 $304.94 $1.46 Thomas Ranch (Zone 1, Zone 2, Zone 16) $158.48 $169.94 $11.46 Henry Ranch (Zone 1, Zone 2, Zone 17) $328.48 $329.94 $1.46 Old Ranch Summit (Zone 1, Zone 2, Zone 18) $453.48 $454.94 $1.46 Glass House (Zone 19)* SR $7,378.00
CH $1,204.00
VV $5,418.00
SR $8,164.37
CH $1,332.33
VV $5,995.47 $1,492.17
All Other Areas (Zone 1, Zone 2) $103.48 $104.94 $1.46
*SR - City of San Ramon, CH - Brave Church, VV - Valley Vista Senior Housing The Zone 1 and Zone 2 assessments for these parcels are accounted for separately from the Zone 19 assessments.

Therefore, no increases for Zone 1 and Zone 2 are showing under Zone 19.

CUMULATIVE ASSESSMENTS
(includes Citywide Zones and Special Zone)

9.1.a
Packet Pg. 201 Attachment: A: FY 2023/24 Engineer’s Report for Landscaping & Lighting District No. 1984-1 (2023-062 : Public Hearing - Engineers Report L&L

CITY COUNCIL STAFF REPORT
DATE: May 23, 2023
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Robin Bartlett, Division Manager/District Engineer
SUBJECT: RESOLUTION NO. 2023-063 - Public Hearing - Confirming the Preserve Landscaping and Lighting District Assessment Diagram and Assessments, and Levying the Preserve Landscaping and Lighting District Assessments for Fiscal Year 2023/24

EXECUTIVE SUMMARY
The Preserve Landscaping and Lighting Assessment District (District) is a new District formed in 2018 for the purpose of maintaining public landscaping and lighting improvements associated with The Preserve Development. Most of the improvements have now been constructed and are anticipated to be accepted by the City of San Ramon (City) starting in the near future. Costs for FY 2023/24 have been based on estimates provided by contractors and staff and include efforts related to the establishment period. Use of reserves accumulated from past years when little maintenance was required will help offset assessment costs. It is anticipated that all of the units will be assessable this year. The District will assess those properties that are currently assessable in order to cover the cost of that maintenance. The final Engineer’s Report, together with the assessment roll and the assessment diagram, will be filed with the Contra Costa County Assessor’s Office by August 10, 2023.

RECOMMENDED ACTION
Staff recommends the City Council conduct the Public Hearing and approve this Resolution confirming The Preserve Landscaping and Lighting District assessment diagram and assessments, and levying The Preserve Landscaping and Lighting District assessments for Fiscal Year 2023/2024.

BACKGROUND/DISCUSSION
On March 28, 2023, City Council approved Resolution No. 2023-032 describing new improvements and ordering the District Engineer to prepare and file The Preserve Landscaping and Lighting Assessment District Engineer’s Report for FY 2023/24.

On April 24, 2023, staff presented an overview of the FY 2023/24 District budget to the Finance Committee. Staff reviewed the process and improvements with the Committee and received comments. The Committee recommended that the report be forwarded to the Council.

9.2 Packet Pg. 202
On April 25, 2023, City Council approved Resolution No. 2023-039 approving The Preserve Landscaping and Lighting District Engineer's Report for FY 2023/24, adopting a Resolution of Intention to levy and collect assessments for FY 2023/24, and setting a public hearing for May 23, 2023.

This public hearing is the last step of levying The Preserve Landscaping and Lighting District assessments for FY 2023/24.

District Formation
The Preserve Landscaping and Lighting Assessment District was formed on March 13, 2018, through the adoption of Resolution No. 2018-033, to fund the proposed public landscaping program associated with The Preserve (Faria) Development. Property owners within the District will pay an annual assessment to fund the maintenance of public landscaping. Such maintenance is performed through a combination of City staff and contractors.

Improvements
All improvements to be maintained by the District in FY 2023/24 will be constructed by The Preserve developer per the approved project plans and will be transferred for ownership to the City. The new improvements will consist of landscape, irrigation, hardscape, a walking path, and related improvements located along Faria Preserve Parkway with improvements located on Purdue Road and Bollinger Canyon Road, immediately adjacent to the Project. The timing of acceptance of these improvements is governed by the developer’s schedule, but it is anticipated that most of the improvements will be accepted for ownership and maintenance by the City in late FY 2022/23 and early in FY 2023/24.

Cost of Maintenance
The cost of maintenance, the annualized replacement cost of the improvements, and the cost of administration of the District were estimated as presented in the Engineer’s Report that was prepared for the formation of the District. The total annual cost for the District was estimated at $172,000 in 2018.

Anticipated expenditures for FY 2023/24 are difficult to determine, as the extent of improvements that will be completed by the developer and accepted by the City for maintenance is unknown. However, based on discussions with the developer, it is anticipated that most of the improvements will be accepted for ownership and maintenance by the City in late FY 2022/23 and early in FY 2023/24. Therefore, the annual costs were budgeted assuming that the City would be responsible for the maintenance of all of the improvements for most of the year.

Not all of the actual costs may be assessed. A certain fraction of the benefits of the improvements are deemed to be of general benefit to the community as a whole and is not assessable. Analysis done for the original Engineer’s Report determined that this benefit was 7.92%. The total estimated general benefit contribution to be paid by the City of San Ramon General Fund for FY

9.2 Packet Pg. 203
2023/24 is $13,298.96.

The total cost for the District including maintenance, long-term replacement reserve, and administration has been budgeted as $175,983.37 for FY 2023/24. As indicated in the Engineer’s Report (Attachment A), the total maximum amount that can be assessed is $162,684.41 including maintenance, annualized replacement, contingency, and administrative costs and not including general benefit costs or use of reserves.

However, due to the limited activity by the City, the fund is expected to have accumulated a reserve by the end of the current fiscal year of approximately $292,118 prior to the use of any reserves. This is larger than is required for deferred maintenance/long-term replacement, and other purposes. Therefore, it is recommended that $57,880.87 of the reserves be used to offset assessments.

The breakdown is summarized below:

Description Costs
Annual Operation, Maintenance, Replacement, and Contingency Costs (O&M)
$167,916.22
Less: General Benefit Contribution (7.92%) ($13,298.96) Total Assessable (Direct) Costs $154,617.26
Indirect Costs (Tax Roll Fees, Administration) $8,067.15 Use of Excess Reserve ($57,880.87)
Total Maximum Costs to be Assessed $104,803.54
Assessment
The initial maximum assessment for the District was set at $363.13 per benefit point. This can be adjusted by the greater of 2% or the Consumer Price Index for the San Francisco Bay Area, All Urban Consumers. This year, the applicable inflation rate was 5.30%. Therefore, a 5.30% increase has been applied. The current maximum assessment that can be levied is $422.16.

Single-family homes will be assessed one benefit point and townhome condominiums will be assessed 0.75 benefit points.

New units are being rapidly constructed within the District boundaries. Lots with foundations poured prior to the end of FY 2022/23 will be included in the FY 2023/24 tax roll. The number of foundations poured within the timeframe described is unknown at this time. At this time staff anticipates that all of the units to be constructed as part of The Preserve project will be assessable in FY 2023/24. This totals 524 benefit points that will be assessed at an assessment rate of $200.00, which will result in revenue of $104,800.

Future Reserve Study Update
As improvements are completed and accepted for maintenance by the City, actual costs of

9.2 Packet Pg. 204
maintenance and administration will become clearer. In addition, appropriate reserves for nonroutine maintenance and replacement of improvements will be accumulated. The amount of money that needs to be expended in any given year and the required reserves will be tracked and presented to the Finance Committee and City Council in annual updates to a Reserve Fund Study and in the annual Engineer’s Report.

FISCAL ANALYSIS
As indicated above, the total estimated costs for administering the District for FY 2023/24 is based on an assumption that the District will take responsibility for approximately for the operating costs next year. The budget is estimated based on observed current costs, contractor quotes and, the original estimates. However, actual practice and establishment of vegetation could result in increased costs that may require mid-year modifications. The District will still have sufficient funds to maintain the improvements while retaining funds for long-term replacement projects.

The Engineer’s Report is the basis for the assessment of parcels located within The Preserve Landscaping & Lighting Assessment District. The associated costs, as well as revenues from this levy, are included in the approved FY 2023/24 Operating Budget and Capital Budget of the FiveYear Capital Improvement Program. Staff may request adjustments during the FY 2023/24 MidYear budget process to normalize the budget relative to actual acceptances and assessments.

ATTACHMENT
A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report

9.2 Packet Pg. 205
RESOLUTION NO. 2023-063

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON PUBLIC

HEARING - CONFIRMING THE PRESERVE LANDSCAPING AND LIGHTING

DISTRICT ASSESSMENT DIAGRAM AND ASSESSMENTS, AND LEVYING THE

PRESERVE LANDSCAPING AND LIGHTING DISTRICT ASSESSMENTS FOR FISCAL YEAR 2023/24
WHEREAS, on March 28, 2023, the City Council of the City of San Ramon adopted Resolution No. 2023-032 describing new improvements for The Preserve Landscaping and Lighting District and ordering the District Engineer to prepare and file an Engineer’s Report for FY 2023/24; and
WHEREAS, the District Engineer filed the Engineer’s Report and on April 25, 2023, the City Council of the City of San Ramon adopted Resolution No. 2023-039 approving the FY 2023/24 The Preserve Landscaping and Lighting District Engineer's Report and associated assessment diagram, adopting a Resolution of Intention to levy and collect assessments for FY 2023/24, and setting a public hearing for May 23, 2023; and WHEREAS, the City Council conducted a Public Hearing on May 23, 2023; and WHEREAS, the City Council hereby finds that the assessments have been spread in accordance with the special benefits received from the improvements, operation, maintenance, and services to be performed as set forth in the Engineer's Report for FY 2023/24.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby confirm The Preserve Landscaping and Lighting District assessment diagram and assessments, and levy The Preserve Landscaping and Lighting District assessments for FY 2023/24 as set forth in the Engineer’s Report.

PASSED, APPROVED, AND ADOPTED, at the meeting of May 23, 2023 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:

9.2 Packet Pg. 206
Joan Snashall, Acting City Clerk

9.2 Packet Pg. 207
The Preserve Landscaping and Lighting Assessment District Assessment Engineer’s Report
Fiscal Year 2023/24

9.2.a
Packet Pg. 208 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

9.2.a
Packet Pg. 209 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

Page 3 of 18 ends

TABLE OF CONTENTS
Transmittal ........................................................................................................................... 2 Certification of Filing............................................................................................................. 2 INTRODUCTION 4
IMPROVEMENTS 4
Location of District and Improvements ................................................................................. 4 Landscaping Program .......................................................................................................... 4 Overhead ............................................................................................................................. 4 ESTIMATE OF COSTS 5
Annual Maintenance Cost Estimate ..................................................................................... 5 Annualized Replacement Cost Estimate .............................................................................. 5 Contingency and Administration Costs ................................................................................ 6 SPECIAL AND GENERAL BENEFIT 7
Introduction .......................................................................................................................... 7 Identification of Benefit ......................................................................................................... 7 Separation of General Benefit .............................................................................................. 9 Quantification of General Benefit ......................................................................................... 9 Apportioning of Special Benefit .......................................................................................... 11 Future Subdivision ............................................................................................................. 14 METHOD OF ASSESSMENT 15
Balance to be Assessed..................................................................................................... 15 Maximum Annual Assessment Amount per Benefit Point and Annual Increase to the Maximum Annual Assessment ........................................................................................... 15 Method of Assessment Spread .......................................................................................... 16 Total Maximum Assessment per Property Type ................................................................ 16 ASSESSMENT ROLL 17
ASSESSMENT DIAGRAM 18

9.2.a
Packet Pg. 210 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

Page 4 of 18 ends

INTRODUCTION
This Assessment Engineer’s Report that separates and quantifies the special and general benefits and assesses the proportional special benefit to fund a proposed landscaping program containing decorative planting, irrigation, minor hardscaping, a walking path and pedestrian improvements within the proposed The Preserve Landscape and Lighting Assessment District (hereafter referred to as the “District”). Article XIID Section 4 of the Constitution of the State of California (“Proposition 218”) and recent court rulings have made clear the importance of separating and quantifying the special and general benefits and supporting that quantification with evidence and analysis.

IMPROVEMENTS
Location of District and Improvements
The District will provide ongoing funding for a landscaping program containing decorative planting, irrigation, hardscaping, a walking path and pedestrian improvements. The proposed District area was annexed into the City by LAFCO Resolution 08-27 on February 11, 2009. The Faria Preserve is generally located north of Deerwood Drive and Deerwood Road, east of Bollinger Canyon Road and west of Omega Road.

The improvements are located along a section of Purdue Road, a section of Bollinger Canyon Road, a section of Omega Road, and along Faria Preserve Parkway.

The Preserve project plans containing detailed information as to the exact description and location of the improvements are on file with the City. All improvements to be maintained by the District are located in the public right of way and exclude those fences, gates, screen walls and existing retaining walls on Purdue Road and those improvements to be maintained by The Preserve Home Owners Association(s) and those elements to be maintained by the Landscaping and Lighting District 1984-1.

Landscaping Program
The Landscaping Program provides year-round maintenance and management services. Landscape improvements include trees, shrubs and decorative plantings together with an irrigation system containing controllers, valves and booster pumps. Hardscape improvements include decorative paving, retaining walls and a DG walking path. The walking path improvements include sitting benches, trash receptacles and drinking fountains.

Services include routine maintenance of the landscape and hardscape improvements. Landscape services include pruning, trimming, irrigation, fertilization, repair and replacement of the improvements. Hardscape services include repair, painting, cleaning, graffiti removal, replacement of the improvements, regular trash removal and all utilities.

The landscaping will be installed in order to create a common theme and neighborhood identity for parcels within the District.

Overhead
In addition to the costs to maintain and service the District improvements mentioned above, the City will incur costs for staff time and expense related to the programs mentioned above, as well as the management of the District. Staff time includes oversight and coordination of both City and contractor provided services, annual tax roll preparation, and addressing property owner questions and concerns. These activities are

9.2.a
Packet Pg. 211 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

Page 5 of 18 ends

directly related to the District and improvements within the District, and without them, the improvements could not be efficiently completed or properly maintained on an ongoing basis.

ESTIMATE OF COSTS
The estimated costs of maintenance and servicing of the improvements as described in the previous section are summarized below. Each year, as part of the assessment district levy calculation process, the costs and expenses are reviewed and the annual costs are projected for the following fiscal year.

Annual Maintenance Cost Estimate
The table below Estimates the cost of the annual maintenance and servicing of all of the improvements in 2023 dollars based on the inflation adjusted original estimates for the district. These costs reflect the total cost for the District. This table reflects the orginal cost estimates adjusted for inflation That actual costs will be depended on the amount and timing of the turnover of improvements to the District and the type, amount and cost basis of work at the time. This table may be adjusted as actual date becomes available.

These costs reflect initial estimates and plant establishment efforts and as such vary from the intial estimates and are expected to change over time.

Item Cost
Staff $26,756
Contractors $49,012
Utilities $20,700
Materials $1,500
Yard and miscellaneous $4344
Total Cost $102,312

9.2.a
Packet Pg. 212 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

Page 6 of 18 ends

Annualized Replacement Cost Estimate
The table below estimates the annualized replacement cost in 2023 dollars of the improvements calculated over the service life of each item.

Estimated Annualized Replacement Cost

Cost per
Unit
Life
Years Cost
Landscaping $5.21 20 $36,822.77
Trees $579.00 30 $5,095.24
Irrigation Booster Pumps $75,270.58 30 $2,509.02
Irrigation Controllers $5,211.04 10 $1,563.31
Remote Control Valves $463.20 20 $3,474.03
Wall Replacement $86.85 75 $1,292.34
Decorative Paving $13.90 20 $1,441.72
DG Path $13.90 15 $7,373.27
Bench $926.41 10 $185.28
Trash Cans $1,140.64 10 $228.13
Drinking Fountain $5,211.04 10 $1,042.21
TOTAL ANNUALIZED REPLACEMENT COST $61,027.32
TOTAL ANNUALIZED REPLACEMENT COST WITH 7.5%

CONTINGENCY
$65,604.37
TOTAL ANNUAL MAINTENANCE AND REPLACEMENT COST $167,916.22 Estimated Annual Administration Cost
TOTAL ADMINISTRATION COSTS $8,067.15
TOTAL ANNUAL COSTS $175,983.37
2023-2024 Costs
Anticipated expenditures for Fiscal Year 2023/24 remain difficult to determine, as the extent of improvements, which will be completed by the developer and accepted by the City for maintenance, is unknown. For FY 2022/23 staff assumed that 75% of the improvements would be turned over. However, as of the preparation of this report, no turn overs have occurred, although some acceptances are expected in the near future. As of the beginning of FY 2022/23, the District had a reserve balance of $272,950. The anticipated balance at the end of FY 2022/23 is $292,118. In order to be conservative, it has been assumed that all remaining improvements will be turned over to the City for maintenance during FY 2023/24. It is assumed that all of the units anticipated for the development will be assessable for FY 2023/24. During the current fiscal year reserves are expected to be in excess of those required. For that reason the actual assessment will be reduced from the maximum while continuing to set aside appropriate funds for long term replacement and operational needs.

9.2.a
Packet Pg. 213 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

Page 7 of 18 ends

SPECIAL AND GENERAL BENEFIT
Introduction
Pursuant to Article XIIID, all parcels that receive a special benefit conferred upon them as a result of the public improvements shall be identified, and the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entire costs of the project. Furthermore, Article XIIID requires that the City separate the general benefit from special benefit, so that only the special benefit may be assessed.

Article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Article XIIID also provides that publicly owned properties within an assessment district must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Examples of parcels which might be exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts, public parks and parkways and open space areas. At this time, there are parcels expected to develop within the District that would be exempt from the assessment, as they are planned public streets, open space, and park areas, which receive no special benefit from the improvements.

Identification of Benefit
The operation and maintenance of the improvements and necessary related administrative expenses the City will incur in obtaining and managing maintenance services will provide benefits to both those properties within the boundary of the District and to the community as a whole. The benefits conferred to property within the boundary of the District from the public improvements are described below. This report does not consider any general enhancement of property value.

AESTHETIC BENEFITS
Aesthetics, or the beautification of property, is a primary component of livability. Livability encompasses several qualities and characteristics that are unique to a specific area. The Victoria Transport Policy Institute (2011) expands on the concept of livability and the various benefits associated with that designation:
“The livability of an area increases property desirability and business activity. Livability is largely affected by conditions in the public realm, places where people naturally interact with each other and their community, including streets, parks, transportation terminals and other public facilities.

Livability also refers to the environmental and social quality of an area as perceived by employees, customers and visitors. This includes local environmental conditions, the quality of social interactions, opportunities for recreation and entertainment, aesthetics, and existence of unique cultural and environmental resources.”
The maintenance and servicing of the improvements increases the aesthetics, appearance and desirability of properties within the proposed boundaries of the District. The overall appeal of the District is enhanced when improvements are in place and kept in a healthy and satisfactory condition.

The maintenance of the improvements will provide and create a cohesive community identity that will serve to improve the livability within and helps define a positive urban character with the visual features of a destination community. This encourages the enjoyment of the neighborhood as well as promotes the maximum use of each area.

Conversely, appeal decreases when improvements are not well maintained, unsafe, or destroyed by the elements or vandalism. Upgraded and maintained amenities will enhance the appearance, desirability and “livability” of the property throughout the District.

9.2.a
Packet Pg. 214 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

Page 8 of 18 ends

PEDESTRIAN BENEFITS
Walking paths will be maintained and free from trash. These routinely maintained sidewalks will provide a year-round, aesthetically pleasing environment that will encourage pedestrian activity.

Regular maintenance and repair ensures that the improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties adjacent to or in close proximity to the improvements within the proposed District. According to the Victoria Transport Policy Institute (2011), streetscapes have a significant effect on how people view and interact with their community. With streetscapes that are safe and inviting, people are more likely to walk, which can help reduce automobile traffic, improve public health and attract residents to the community.

Maintained walking improvements will enhance the local identity of the District, which will lead to a stronger and healthier community. The walking improvements including benches, water fountains and trash receptacles will establish continuity throughout the district. The walking improvements also provide an additional means to enjoy the landscaping improvements.

A survey conducted by DMB (an Arizona based commercial developer) found that there was a strong demand for communities characterized by pedestrian access, a sense of connection, and a sense of community and diversity (Urban Land Institute, 2006). According to the Urban Land Institute report “Creating Walkable Places: Compact Mixed-Use Solutions”, people want their neighborhoods to provide more opportunities to walk (Urban Land Institute, 2006). A survey sponsored by the Surface Transportation Policy Project found that 55% of respondents would like to walk more, 63% would like to run errands on foot and walk to stores, and 79% would like sidewalks and other places to walk and exercise (Urban Land Institute, 2006). The installation of the inter-connecting sidewalks improves the livability and appeal for the properties.

SECURITY AND SAFETY BENEFITS
A recent study has found that after landscape improvements were installed, there was a 46% decrease in crash rates across urban arterial and highway sites and a second study reviewed found a 5% to 20% reduction in mid-block crashes after trees and planters in urban arterial roads were put in place. In addition, there is less graffiti, vandalism, and littering in outdoor spaces with natural landscapes than in comparable plant-less spaces (Wolf, 2010). As residents are active in their neighborhoods there is a proportional reduction in crime as these neighborhoods become more cohesive, self-aware, and self-policing.

Further, by including landscaping in the central portion of streets, this will discourage pedestrians from cutting across the streets and encourage the use of designated pedestrian crossings. The Victoria Transport Policy Institute (2011) has found that streetscapes reduce traffic speeds, and when combined with improved pedestrian crossing conditions, can significantly reduce collisions.

According to the Federal Highway Administration (“FHWA”), sidewalks and walking trails reduce roadway accidents, including pedestrian/motor vehicle accidents. In addition, roadways without sidewalks are more than twice as likely to have pedestrian involved accidents compared to sites with sidewalks on both sides of the street (FHWA, n.d.). In 2008, the National Traffic Safety Administration’s (“NHTSA”) National Pedestrian Crash Report identified California as one of the states with the highest number of pedestrian deaths (NHTSA, 2008).

The maintained improvements will provide an increased level of safety to the property, residents, and visitors to the District. Convenient and safe pedestrian access is a critical component to the establishment of a community. Well-maintained and clean sidewalks and walking trails provide a separation between vehicle and pedestrian as well as property and pedestrian, which provides a safety benefit for both property and pedestrian. Safety for pedestrians involves not only a degree of protection from vehicular accidents, but also from criminal activity. Well-maintained areas mitigate crime, especially vandalism, and enhance pedestrian and vehicular safety.

9.2.a
Packet Pg. 215 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

Page 9 of 18 ends

The U.S. Department of Transportation Federal Highway Administration (FHWA, n.d.) notes that annually, around 4,500 pedestrians are killed in traffic crashes with motor vehicles in the United States. Pedestrians killed while "walking along the roadway" account for almost 8 percent of those deaths. Providing safe walkways separated from the travel lanes could help to prevent up to 88 percent of these "walking along roadway” crashes.

Separation of General Benefit
Section 4 of Article XIIID of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next “separate the general benefits from the special benefits conferred,” and only the special benefits can be included in the amount of the assessments imposed. A general benefit is an overall and similar benefit to the public at large resulting from the maintenance and operation of the improvements to be provided by the assessments levied.

The maintenance of the improvements will provide improved aesthetic, pedestrian and safety benefits to property within the District, but it is recognized that the maintenance activities will also provide a level of benefit to some property within proximity to the District, as well as visitors and individuals passing through the District. This is considered to be a general benefit that cannot be funded by District assessments.

Pedestrian and vehicular traffic from property within and outside of the District, as well as individuals passing through the District area will utilize and enjoy the maintained improvements. Therefore, the general benefit created as a result of District maintenance activities must be considered.

The maintenance of the improvements will also provide a level of improved aesthetic, pedestrian and safety benefits to pedestrians and vehicles that will travel through the District to access properties outside of the District boundaries. Further, non-resident pedestrians may take advantage of the clean and safe areas and incorporate the area into their fitness routine as part of the overall route travelled. These activities create general benefit that is required to be separated and quantified as shown below.

Quantification of General Benefit
The amount of general benefit that is provided from the District activities cannot be funded via property owner assessments within the District. In order for property within the District to be assessed only for that portion of special benefit received from the District maintenance and service activities, general benefits provided by the ongoing maintenance of the improvements needs to be quantified.

The District is projected to consist of a variety of property land uses, including 296 single family residential parcels, 304 condominium units, a house of worship and approximately 220 acres used for non-residential purposes, including open space, recreational and public property. Properties within the District are classified to a land use category according to the assigned land use code as shown on the County Assessor’s latest secured property tax roll.

As a result of the maintenance activities, there will be a level of general benefit to traffic and/or pedestrians that do not live in or intend to conduct business within the District. This general benefit, serving as a pass through corridor or destination for traffic and/or pedestrians, needs to be quantified. The identified benefits provided by the maintenance of the improvements include beautification of the area, pedestrian benefits and security/safety benefits. Each of these benefits must be considered and quantified.

General Benefit Portion of Improved Aesthetic Benefits
The automotive traffic, generated from property outside of the District, which may pass though the District and enjoy the maintained improvements must be estimated. The AECOM Final Transportation Impact Analysis was prepared in August 2013 for the Faria Preserve project (the “Traffic Study”).

9.2.a
Packet Pg. 216 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

Page 10 of 18 ends

The Traffic Study analyzed trips generated by the Faria development and the impact of those trips on the surrounding transportation infrastructure. The Traffic Study projected trips generated by the Faria project and trips generated by the non-project area to estimate the total trip loads on selected intersections. By comparing the Project Trip Assignments with the Cumulative (2030) Plus Project Intersection Traffic Volumes and Geometry it was found that no through traffic was calculated to pass through the Faria development. However, the Traffic Study was based upon a roadway configuration that differs from the current development plan. The difference is the Eastern connection of Faria Parkway formerly connected to Deerwood Road (Intersection “A”) and now it will connect to Purdue Road. In order to allow for potential through traffic trips due to the roadway configuration change, it is estimated that 5% of the total traffic trips passing the improvements will be from sources outside the District (through and/or destination traffic) and thereby will enjoy an aesthetic benefit from their maintenance.

General Benefit Portion of Improved Pedestrian Benefits The pathways connect the neighborhoods with open space and park areas. The walking paths create recreational and fitness opportunities as well as develop a sense of community. There will be pedestrian traffic, generated from property outside of the District, which may utilize the maintained walking paths in the District and access property located outside of the District boundaries. Pedestrians may also incorporate the walking paths into their leisure and fitness routines, thus making the District walking paths serve as a pass through portion of their overall route travelled.

The park and open space associated with the Faria development will draw people from outside the district who will enjoy the pedestrian benefits. The walking paths maintained by the District are a subset of the entire sidewalk, walking path and foot trail system planned for the Faria development open space and park parcels.

The 13.6-acre park associated with the Faria development is approximately 3.3% of the City’s total park acreage. The 190 acres of open space is approximately 8.2 % of the City’s total open space area. The location of the project area is distant from the residential core of the City and as evidenced by the Traffic Study, minimal through traffic is anticipated to travel through the area. However, as a pedestrian recreational destination area, there is an expectation of a higher percentage of out of District pedestrian use relative to total pedestrian use. The out of District (General Benefit) percentage of use is estimated at 1/8 or 12.5% of pedestrians enjoying the District improvements.

General Benefit Portion of Improved Security &Safety Benefits The improvements will provide improved security and safety to persons and property. The identified benefits to property (reduced graffiti, vandalism and littering) are localized and therefore limited to the property within the District. 0.0% General Benefit is estimated to accrue to property outside the District. The safety and security general benefit to persons is proportional to the pedestrian benefit estimated for those outside the District, or 12.5%. The General Benefit for persons and property are averaged to produce an estimated General Benefit of 6.25% for improved security and safety.

Collective District-wide General Benefit
Since the District is comprised of improved aesthetics, pedestrian and increased safety and security benefits resulting from a blend of improvements, the activity of both pedestrians and vehicles must be addressed in a collective form rather than independently. Therefore, the average of the general benefit percentages has been used to quantify the overall level of general benefit for the District. This general benefit result is provided in the table below:

9.2.a
Packet Pg. 217 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

Page 11 of 18 ends

General Benefit Quantification
Benefit Measurement Estimated Based Upon General Benefit % Aesthetics Trip Generation
Total traffic trips to or through the
District, which originate out of District. 5.00%
Pedestrian
Persons using walking
improvements Walking path use from outside district 12.50% Security &
Safety
Persons using walking
improvements Walking path use from outside district 12.50% Property distance
from improvements Distance from improvements 0.00%
Average Security & Safety 6.25% 6.25%

Total Averaged General Benefit 7.92%
The general benefit, which is the percentage of the total budget (excluding District administrative costs), that must be funded through sources other than assessments is 7.92%. The special benefit then, which is the percentage of the budget that may be funded by assessments, is 92.08%.

Apportioning of Special Benefit
As outlined in Section 5.2, each of the parcels within the District receives a special benefit from the improvements. Each parcel that has a special benefit conferred upon it, as a result of the maintenance and operation of improvements, is identified and the proportionate special benefit derived by each identified parcel is determined in relationship to the entire costs of the maintenance and operation of the improvements.

The total costs of maintenance and operation, less the amount of general benefit identified, will be assessed to the parcels within the District based on the benefit points assigned to each parcel. This Section provides a detailed breakdown of the assigned benefit points described herein. To assess special benefit appropriately, it is necessary to relate parcels of different land use, intensity of use, size, location, and proximity to improvements. The City has a well-established Assessment Factoring Methodology that has considered the proportional benefit received by all property types in the City for landscaping and lighting improvements.

Each parcel’s land use is a factor that differentiates parcels based on the benefit received from the improvements within the District. Parcels with residential land use are the basis for assigning benefit points for the maintenances and service activities.

Common areas, roads and easements are deemed to receive no benefit from the District maintenance activities because they serve as connectors for other properties and do not receive benefit from the increased aesthetics, security and safety or pedestrian benefits. Utility parcels are also deemed to not benefit from the maintenance of the improvements.

The following table provides the benefit points assigned to each land use category of parcels within the District.

9.2.a
Packet Pg. 218 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

Page 12 of 18 ends

STREET LANDSCAPING & LIGHTING BENEFIT UNIT FACTORS
Land Use Use Code*
Aesthetic
Points
Pedestrian
Points
Security & Safety
Points
Total
Points
Single Family 11-19 .375 .25 .375 1.00
Condominium 29 .250 .25 .250 .75
Multiple Residential (including hotels, motels)
Units:

Two 21 .50 .50 .50 1.50
Three 22 .75 .75 .75 2.25
Four 23 1.00 1.00 1.00 3.00
Five 24 1.25 1.25 1.25 3.75
6 - 12 25 2.50 2.50 2.50 7.50
13 – 24 26 4.50 4.50 4.50 13.50
25 - 59 27 5.00 10.00 5.00 20.00
60 – 80 28 8.75 17.50 8.75 35.00
81 - 100 28 11.25 22.50 11.25 45.00
101 - 200 28 18.75 37.50 18.75 75.00
201 - 400 28 37.50 75.00 37.50 150.00
401 - 600 28 62.50 125.00 62.50 250.00
601 - 800 28 87.50 175.00 87.50 350.00
801 - 1,000 28 112.00 225.00 112.50 450.00
etc. etc. etc. etc. etc. etc.

Industrial 50 - 59
Assessment based on frontage and total area of the parcel – see tables below Commercial 29 - 49
Institutional 70 - 79
Industrial
Frontage (ft) Points Parcel Area (ft2) Parcel Area (ac) Points 0 - 200 4 0 - 25,000 0.00 - 0.57 4
201 - 500 12 25,000 - 100,000 0.58 - 2.29 12
501 - 1,000 24 100,001 - 250,000 2.30 - 5.79 24
1,001+ 36 250,001 + 5.80 + 36
Commercial &
Institutional
Frontage (ft) Points Parcel Area (ft2) Parcel Area (ac) Points 0 - 200 4 0 - 5,000 0.00 -0.11 4
201 - 500 8 5,001 - 10,000 0.12 - 0.22 8
501 - 1,000 12 10,001 - 25,000 0.23 - 0.58 12
1,001 - 3,000 16 25,001 - 100,000 0.59 -ꞏ2.29 16
3,001 - 5,000 24 100,001 - 500,000 2.30 - 11.49 24
5,001 + 36 500,001 + 11.50 + 36
*The Use Code is the designation used by the County Assessor's Office to indicate how the land is being used

9.2.a
Packet Pg. 219 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

Page 13 of 18 ends

Total Special Benefit Points Calculation
The formula below shows the total special benefit points calculation for each parcel within the District:

Parcel’s Total
Special Benefit
Points
=
Parcel’s Aesthetic
Benefit Points +
Parcel’s
Pedestrian Benefit
Points
+ Parcel’s Safety
Benefit Points
Data Considerations and Parcel Changes
The use of the latest Assessor’s Secured Roll information has been and shall be used in the future as the basis in determining each parcel’s land use category and acreage, unless better data was or is available to the City. In addition, if any parcel within the District is identified by the Auditor/Controller to be an invalid parcel number, the land use category, residential dwelling units, and acreage of the subsequent valid parcels shall serve as the basis in assigning parcel factor special benefit points.

Special Considerations: Publicly Owned Parcels
Any publicly owned parcels that benefit from the improvements cannot be exempt from the assessment.

The special benefits accruing to these types of parcels must be determined using the same kind of formulas and benefit point assignment as applied to privately owned parcels. This requirement is clearly conveyed in Article XIII D, Section 4(a) of the California Constitution, which states in part, “... Parcels within a district that are owned or used by any agency, the State of California or the United States shall not be exempt from assessment unless the agency can demonstrate by clear and convincing evidence that those publicly owned parcels in fact receive no special benefit.” No publicly owned parcels have been categorized and assigned benefit units using the same methodology as privately owned parcels, based on their land use as shown on the County Assessor’s latest secured property tax roll.

Benefit Units per Property Type
The following table calculates the Benefit Units for each Property Type by proposed Neighborhood.

Neighborhood Land Use Count
Aesthetic
Points
Pedestrian
Points
Security &
Safety
Points
Benefit
Points
I Single Family 121 0.375 0.250 0.375 1.000
II Single Family 72 0.375 0.250 0.375 1.000
III
Courtyard
Single Family 63 0.375 0.250 0.375 1.000
IV
Condo -
Townhomes 104 0.250 0.250 0.250 0.750
Condo - 2
Story Flats 78 0.250 0.250 0.250 0.750
V Single Family 40 0.375 0.250 0.375 1.000
Condo 122 0.250 0.250 0.250 0.750
TOTALS 600

9.2.a
Packet Pg. 220 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

Page 14 of 18 ends

Total Benefit Unit Calculation
The following table calculates the Total Benefit Units in the District by proposed Neighborhood.

Neighborhood Land Use Count
Benefit
Points per
Use
Total Benefit
Points
I Single Family 121 1.000 121.00
II Single Family 72 1.000 72.00
III
Courtyard Single
Family 63 1.000 63.00
IV
Condo -
Townhomes 104 0.750 78.00
Condo - 2 Story
Flats 78 0.750 58.50
V Single Family 40 1.000 40.00
Condo 122 0.750 91.50
TOTALS 600 524
Future Subdivision
As new Final Maps are approved within the District boundary, each lot will be assessed as it becomes assessable in accordance with the methodology indicated in this Report. The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

9.2.a
Packet Pg. 221 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

Page 15 of 18 ends

METHOD OF ASSESSMENT
Balance to be Assessed
It is anticipated that approximately all of the improvements will be completed and accepted by the end of the fiscal year. Therefore, the estimated annual maintenance and replacement costs budgeted reflect ownership of all of the improvements for most of the year.

The general benefit, which is the percentage of the total budget, excluding incidental costs, which must be funded through sources other than assessments, is 7.92% of the total project cost. The special benefit, which is the percentage of the budget that may be funded by assessments, is 92.08%.

Description
Budget
Amount
Estimated Annual Maintenance and Replacement Costs $167,916.22 Less: General Benefit Contribution (7.92%) -$13,298.96
Total Assessable Direct Costs $154,617.26
Incidental Costs (Tax Roll Fees and Administration) $8,067.15 Total Maximum Costs that can be Assessed $162,684.41
Maximum Annual Assessment Amount per Benefit Point and Annual Increase to the Maximum Annual Assessment
The assessment per benefit point was calculated at the time of formation of the District by dividing the total estimated costs to be assessed by the total benefit points assigned to the parcels within the District.

The maximum initial annual assessment was determined to be = $363.13 As of June 1 of each fiscal year after the base year (2018/2019), the maximum annual assessment (the “Maximum Annual Assessment”) shall be increased by the greater of 2% or the February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers. It is specifically provided that the Maximum Annual Assessment shall be increased each fiscal year, computed on the previous fiscal year’s Maximum Annual Assessment. The actual annual assessment levied in any fiscal year may be less than, but shall not exceed the Maximum Annual Assessment, unless appropriate proceedings are conducted by the District to authorize any increase beyond the Maximum Annual Assessment. The applicable inflation rate for this year’s assessment is 5.30%. Therefore, a 5.30% increase has been applied.

The Maximum Annual Assessment that may be levied in FY 2023/2024 is $422.16 per Benefit Point.

The special benefit analysis and assignment of benefit points has been calculated in relation to the total costs to be assessed. No assessment will be imposed on any parcel that exceeds the reasonable cost of the proportional special benefit conferred on the parcel.

9.2.a
Packet Pg. 222 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

Page 16 of 18 ends

Method of Assessment Spread
The method of assessment is based upon a formula that assigns the special benefit to each parcel. The formulas below provide a summary of the assessment calculation for each parcel within the District.

Parcel’s Total
Special Benefit
Points
=
Parcel’s Aesthetic
Benefit Points +
Parcel’s
Pedestrian Benefit
Points
+ Parcel’s Safety
Benefit Points
Parcel’s Total
Assessment =
Assessment Rate
per Benefit Point x
Parcel’s Total
Benefit Points
Total Maximum Assessment per Property Type
The following table shows the Maximum Annual Assessment per property type by Neighborhood.

Neighborhood Land Use Benefit
Points
Maximum
Annual
Assessment
I Single Family 1.000 $422.16
II Single Family 1.000 $422.16
III Courtyard Single Family 1.000 $422.16
IV
Condo - Townhomes 0.750 $316.12
Condo - 2 Story Flats 0.750 $316.12
V Single Family 1.000 $422.16
Condo 0.750 $316.12

ACTUAL ASSESSMENT TO BE LEVIED
The actual assessment to be levied is based on the Estimate of Costs, Special and General Benefit and Method of Assessment. For Fiscal Year 2023/24, the total estimated maximum assessable costs are $162,684.41. However, due the accumulation of reserves as a result of the limited activity by the City it is recommended that the actual amount to be assessed this year be reduced by $57,880.87. It is anticipated that 524 benefit points will be assessable as of June 30, 2023. Therefore, the per unit assessment will be $200.00 per benefit point (in order to avoid charging more than the estimated costs) with a total anticipated assessment of $104,803.54.

9.2.a
Packet Pg. 223 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

Page 17 of 18 ends

ASSESSMENT ROLL
The following is a summary of information included in the Assessment Roll that because of its bulk is filed separately with the City Clerk. According to the Landscaping and Lighting Act, the information must include a listing of all parcels of land within the assessment district. Each parcel must be listed by its distinctive designation, a description of the parcel, and the proposed assessment on the parcel in proportion to the estimated benefit it receives from the improvement. This is done in the following format:

Property Description Property Description FY 2023-24
(Assessor's Parcel #) (Assessor's Description) Assessment Total Assessment: $104,803.54
The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.

9.2.a
Packet Pg. 224 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

Page 18 of 18 ends

ASSESSMENT DIAGRAM
The Assessment Diagram is shown on the following page(s). The lines and dimensions of each lot or parcel within are those lines and dimensions shown on the maps of the Contra Costa County Assessor, at the time this report was prepared, and are incorporated by reference herein and made part of this Engineer’s Report.

9.2.a
Packet Pg. 225 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the ~ ----"Cf) 0
u
Q
'

NOT A PART
ON 2017-0055614
\
RANCHO SAN~
RAMON \

LIGHTING & LANDSCAPE

DISTRICT (LDD)
AREA: 287.55 AC±
ON 2017-0068043

NOT A PART
ON 2017-0055616
4602 OR 333
~

EXHIBITB
\
\
\
\
\

PLAT TO ACCOMPANY LEGAL DESCRIPTION

LIGHTING & LANDSCAPE DISTRICT (LLD)

FARIA PRESERVE, LLC

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
JANUARY 19, 2018
Carlson, Barbee & Gibson, Inc.

CIVIL ENGINEERS • SURVEYORS • PLANNERS
SHEET l OF3
2633 CAMINO RAMON, SUITE 350 :!!
-----------------------SAN-RAM--ON_.c_~_IFO_~_~.-(m_)_866-0322 ______________________ ... ~ JOB NO 13711-091 G:\1378\ACAD\Pl.ATS\Pl.AT 016-UD-SHEET 1.DWG

9.2.a
Packet Pg. 226 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the 0 0
'ii
N=--
w
....J
<
~

CENTERLINE BOLLINGER
CANYON ROAD (206 PM 38)

EXHIBITB
PARCEL 8
1206 PM 38!

PARCEL C
1206 PM 381

PARCEL A
1206 PM 38)

PARCEL D
1206 PM 38)
PARCEL 8
!ON 2016-1788281

PLAT TO ACCOMPANY LEGAL DESCRIPTION

LIGHTING & LANDSCAPE DISTRICT (LLD)

FARIAPRESERVE,LLC

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
JANUARY 19, 2018 SHEET20F3
Carlson, Barbee & Gibson, Inc. :1
CIVIL ENGINEERS • SURVEYORS • PLANNERS ~ 2il33 CAMINO RAMON, SUITE 350 § SAN RAMON, CALIFORNIA, (925) 866-0322 -
._ ________________________________________________________________ ..... ~ J08 NO 137&-091 G~137ISIACADIPLATSIPLAT Ot&UD SHEET 2 & 3 OF 3.DWG

9.2.a
Packet Pg. 227 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

PARCEL A
192 PM 23} \

PARCEL B
[92 PM 23)
30' STRIP- ROADWAY TO----......
\
\
CONTRA COSTA CO. PER 92 PM 23

FARIA PRESERVE
PARK.WAY
(ON 2017-0068043)

PARCEL B
[177 PM 13)
8813 OR 664

PARCEL B
I 175 PM 9}

PARCEL A
1175 PM 9)

PURDUE ROAD
CD

OMEGA ROAD R/W
(PORTION)

JOSELEVIN REALTY CORP
IDN 2004-235185}
'b
0 CD PORTION OF 9087 OR 340
w CV EXCLUDED PORTION OF 9087 OR 340 -l
<(
u
(/)

EXHIBITB

PLAT TO ACCOMPANY LEGAL DESCRIPTION

LIGHTING & LANDSCAPE DISTRICT (LLD)

FARIA PRESERVE, LLC

CITY OF SAN RAMON, CONTRA COSTA COUNTY, CALIFORNIA
JANUARY 19, 2018 SHEET3 OF3
Carlson, Barbee & Gibson, Inc. l
CIVIL ENGINEERS • SURVEYORS • PLANNERS ~ 2633 CAMINO RAMON, SUITE 350 § ._ __________________________ SAN __ RAM--ON•,CAL--IF•0~-~ ••• (9•~-866-0--3•~--------------------------•5 JOB NO. 1378-091 G:\1378\ACADIPl.ATS\PLAT 011H.1.0 SHEET 2 & 3 OF 3.0WG

9.2.a
Packet Pg. 228 Attachment: A - The Preserve Landscaping and Lighting Assessment District FY 2023-24 Engineer’s Report (2023-063 : Public Hearing - the

CITY COUNCIL STAFF REPORT
DATE: May 23, 2023
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Jessica Reaber, Recreation Supervisor
SUBJECT: Teen Council Annual Report

RECOMMENDED ACTION
Staff recommends that the City Council receive the attached Teen Council Annual Report for 2022/2023, and provide direction to the Teen Council for the 2023/2024 term.

BACKGROUND/DISCUSSION
The City Council adopted a procedure for all city committees whereby each committee would provide an annual report to the City Council on their operations, accomplishments and work plans.

This report was prepared by the Teen Council with input from staff and approved on April 18, 2023. The Parks and Community Services Commission reviewed this report on May 10, 2023 and recommended it be forwarded to the City Council.

FISCAL ANALYSIS
The Teen Council is under the purview of the Parks and Community Services Department. There are no fiscal implications with the acceptance of this report.

STEPS FOLLOWING APPROVAL
The Teen Council will proceed with their work plan and goals for 2023/2024 as approved.

ATTACHMENT
A: Teen Council Annual Report 2022/23
B: Teen Council Annual Report Presentation

10.1 Packet Pg. 229
2022-2023 Annual Report to the City Council
San Ramon Teen Council
Presented to the Parks Commission – May 10, 2023
Scheduled to Present to the City Council – May 23, 2023 I. Charge of the Teen Council

1. Advise and inform the Parks and Community Services Commission and staff on the various issues relating to teens, outlining the needs of the population.

2. Provide recommendations to the staff and Parks and Community Services Commission on teen programs and policies relating to teen recreation services.

3. Appoint appropriate subcommittees as necessary to further the work of the teen program mission and the efforts of the department and the Teen Council.

4. Receive input from the teen population in San Ramon as well as other organizations and individuals on issues relevant to the teen population.

5. Act as a liaison for teen issues to governmental and private organizations.

6. Advocate for teen issues within the entire community.

7. Identify problems of teen services and recommend appropriate solutions.

8. Be a channel of communication between the staff and the teen population.

9. Provide feedback to the staff on the assessment of current and future needs of the teen population for the purpose of program planning.

II. History of the Committee
The Teen Council was established by the City Council on August 23, 1994, pursuant to a recommendation by the Parks and Community Services Commission.

Currently, the Teen Council consists of 17 members and 2 alternates, in grades 9-12 from California High School, Dougherty Valley High School, and The Quarry Lane School.

There were six appointed ad hoc committees this year including the Smoking Ordinance Ad Hoc Committee, Outstanding Teen Citizenship Ad Hoc Committee, Senior Technology Day Ad Hoc Committee, Wish Tree Ad Hoc Committee, Social Media Ad Hoc Committee, and the Ambassador Program Ad Hoc Committee.

10.1.a
Packet Pg. 230 Attachment: A: Teen Council Annual Report 2022/23 (4002 : Teen Council Annual Report) III. Review of 2022-2023 Committee Accomplishments and Projects

1. Smoking Ordinance Ad Hoc Committee
Committee Chair: Arpita Gupta
The Smoking Ordinance Ad Hoc Committee worked with the City Attorney, Martin Lysons, to begin the process of updating San Ramon’s smoking ordinance. The goal of this Ad Hoc Committee was to reduce underage tobacco usage and smoking. A significant area of interest in reaching this goal was to ban flavored vapes. The committee began by looking at terms already included in the ordinance researched other terms and definitions that are now important to include and clarify such as “flavored vape” and “electronic smoking devices.” The committee also addressed issuesthe public had previously voiced in regards to some of the language in the ordinance. For instance, some residents felt that more clarity was required regarding who regulates smoking in different types of residences. In regards to this, the committee discussed the goal of that section and made recommendations to update verbiage in order to provide clarity. Significant strides were made in starting the process of revising the Smoking Ordinance.

2. Outstanding Teen Citizenship Ad Hoc Committee
Committee Chair: Sadhana Tadepalli
The Outstanding Teen Citizenship Award (OTCA) was established in 2011 and was first awarded in the 2012-13 term. Since that time, the committee has been proud to present this award to several qualified applicants in San Ramon. This year, the OTCA Ad Hoc Committee sought to award an applicant who had made a significant contribution towards enhancing the quality of life for San Ramon residents. In October 2022, thirteen applications were received and thoroughly reviewed by the OTCA Ad Hoc committee with the support of several other Teen Council members. The committee awarded the Outstanding Teen Citizenship Award to Fatimah Hussain, a junior at Dougherty Valley High School.

The committee was struck by her passion for connecting with community members and creating STEM programs for middle and high school students. Fatimah has impacted her community in significant ways in her various roles. From being the Director of Education for the Dougherty Valley High School Robotics Club and reducing the gender-divide stigma around robotics, to developing her own iOS boot camp, teaching middle and high school students STEM topics as a Program Director with The Steam Foundation, and volunteering for the Organization of Pakistani Entrepreneurs (OPEN). Fatimah has demonstrated that she was the perfect candidate to be awarded the Outstanding Teen Citizenship Award.

3. Senior Technology Day Ad Hoc Committee
Committee Chair: Aditya Jain
The Senior Tech Day committee worked on providing support in the use of technology to senior citizens in San Ramon. The committee accomplished this by organizing two Senior Tech Days at the Alcosta Senior & Community Center, in which teen volunteers provided

10.1.a
Packet Pg. 231 Attachment: A: Teen Council Annual Report 2022/23 (4002 : Teen Council Annual Report) technology tutoring to seniors. At these sessions, senior citizens brought their electronic devices and asked questions about how to use their devices or how to fix issues associated with their devices. The committee was not only well-received by those needing assistance on the first Senior Tech Day, but news of its success spread amongst the seniors and increased attendance at the second Senior Tech Day. Some seniors even came back to learn more about devices they had brought in previously. These events are valuable in assisting seniors as well as creating intergenerational connections and should be continued by subsequent committees.

4. Wish Tree Ad Hoc Committee
Committee Chair: Harshitha Karippara
The Wish Tree Ad Hoc Committee works to spread positivity and give opportunity to the teens of San Ramon to share their thoughts and encouragement throughout the year.

Themes for the Wish Tree vary throughout the year and teens in San Ramon are invited to write their thoughts, relevant to the theme, on a tag that is tied to the tree at the San Ramon Community Center. In October, the committee created a Unity Day themed tree to recognize National Bullying Prevention and to promote thoughts for kindness, acceptance and inclusion. Students from Cal High, Dougherty Valley, and the Quarry Lane School participated and shared their voices about bullying. In April, Teen Council hosted an Earth-themed Wish Tree along with several prompts on Earth and making a cleaner future in support of the Sustainability Project also highlighted through social media.

5. Social Media Ad Hoc Committee
Committee Chair: Darshita Pratap
This year, the Social Media Ad Hoc Committee made it a priority to get more traction on Instagram. This was accomplished by creating a more regular schedule for posting every week. Some of the media created included the Teen Council member introductions, information on Wish Tree themes, Women’s History Month, Unity Day, Teen Job Fair, the Teen Survey, and the Outstanding Teen Citizenship Award. The committee did note additional viewership and engagement based on the more regular posting. For the future of the social media team, the committee recommends sharing more Instagram “stories” and “reels” in order to make posts more interactive. The Teen Council also promoted Earth Day as part of the Sustainability Project with various posts, including video montages, to demonstrate ways teens can engage in sustainable practices.

6. Ambassador Program Ad Hoc Committee
Committee Chair: Tanishka Chawla
The San Ramon Teen Council Ambassadors have been actively engaging in various initiatives to promote sustainability, support local businesses, and build a sense of community in San Ramon. The committee has crafted informative and engaging Instagram posts, produced video montages that highlighted the importance of

10.1.a
Packet Pg. 232 Attachment: A: Teen Council Annual Report 2022/23 (4002 : Teen Council Annual Report) sustainability, and promoted various clubs and small businesses in the area. In addition, they have taken an active role in San Ramon schools, leading community-building activities that foster a sense of unity and inclusion. Altogether, they have acted as a liaison for Teen Council, helping spread events faster and have made a positive impact in the community.

IV. Volunteer Activities
Teen Council members are required to commit to eight hours of volunteer work each month that supports the activities and goals of the Council. This requirement ensures an active membership in the community and encourages their peers to volunteer. Teen Council members were able to remain active by participating in a variety of events including Senior Technology Days, Wish Tree events, and the Teen Job Fair.

V. Representation in City Government
The Teen Council has liaisons for the Arts Advisory Committee, Economic Development Advisory Committee, Housing Advisory Committee, Library Advisory Committee, Planning Commission, Open Space Committee, Senior Advisory Committee, Transportation Advisory Committee, the Parks and Community Services Commission, and four City Council Representatives. Teen Council members attend meetings and report back to the Council to consider various aspects of other committees work when making suggestions.

VI. Programs of the 2022-2023 Term
The Teen Council successfully connected with San Ramon residents through events and programs directed at fostering creativity, involvement, and community service including:
 Worked with the Parks & Community Services Staff to create and distribute the Teen Program Survey to be a channel of communication between the staff and the teen population and received responses from 95 teen and 21 parents.  Community outreach and engagement through San Ramon Teen Council’s Instagram page
 Further development and purpose of the Teen Council Ambassador program  Raising awareness about the importance of sustainability  Coordination with local youth advisory committees in Danville, Dublin, and Pleasanton
 Serving seniors in-person by hosting Senior Technology Days at the Alcosta Senior and Community Center
 Outstanding Teen Citizenship Award
 Participation in Unity Day
 Encouraging engagement with the Wish Tree for different topics

10.1.a
Packet Pg. 233 Attachment: A: Teen Council Annual Report 2022/23 (4002 : Teen Council Annual Report) VII. Suggestions for the 2023-2024 Term

1. Review the Teen Program survey responses and collaborate with staff on expanded recreation opportunities for teens. Explore ways to support these opportunities and address new community needs.

2. Research and execute partnerships with local organizations, businesses, and committees to promote teen wellness, mental health, and recreation.

3. Continue Senior Technology Days and explore other opportunities to collaborate with the Senior Advisory Committee and Alcosta Senior and Community Center.

4. Continue to collaborate with local organizations and youth advisory committees to gain insight and knowledge into addressing the needs of the teen population.

5. Continue the Teen Council Ambassador Program, and increase the involvement of the Ambassadors at the Teen Council meetings and Ad Hoc Committee meetings.

6. Continue the Outstanding Teen Citizenship Award, and seek partnerships with local organizations.

7. Continue to expand the Sustainability Project by engaging more teens and raising more awareness around sustainable practices.

8. Continue to establish monthly topics of awareness for the Wish Tree and encourage the community to participate in the Wish Tree activities.

9. Continue to collaborate with the City Attorney’s Office to work on updating San Ramon’s Smoking Ordinance.

10. Explore ways to build relationships with the school district, high schools, middle schools, and Leadership classes. Look into the possibility of appointing a liaison for each school.

11. Explore collaborating on a project with the Arts Advisory Committee and involvement with the new Dougherty Station Community Arts Center as a potential space for outreach engagement.

12. Establish a stronger social media presence for Teen Council using Instagram by developing a social media content calendar, and introducing “stories” and “reels”.

13. Develop educational outreach materials to address vandalism in City parks including programmatic and financial impacts.

10.1.a
Packet Pg. 234 Attachment: A: Teen Council Annual Report 2022/23 (4002 : Teen Council Annual Report) Teen Council
Annual Report
2022-2023
Presented by: Arpita Gupta

10.1.b
Packet Pg. 235 Attachment: B: Teen Council Annual Report Presentation History & Background
The Teen Council, founded in 1994, is a group of 17
dedicated and proactive high school students who are
passionate about San Ramon, government, and the
teen community.

10.1.b
Packet Pg. 236 Attachment: B: Teen Council Annual Report Presentation Arpita Gupta, Chair
Sadhana Tadepalli, Vice Chair
Rhea Bhandari
Tanishka Chawla
Sanvi Gupta
Dhruv Harinath
Eliana Horn
Aditya Jain
Tanay Joshi
Harshitha Karippara
Matilda Lin
Sophia Pedersoli
Annaya Pinnamaneni
Darshita Prathap
Saachi Sharma
Sruthi Sridhar
Sami Tripasuri
Alternates
Rittrija Mandal
Trisha Rajganesh
Meet the Members 10.1.b
Packet Pg. 237 Attachment: B: Teen Council Annual Report Presentation Ad Hoc Committee
Accomplishments
In order to meet the various goals for the 2022-2023
school year, temporary, project-based committees
were formed to spearhead various assignments.

10.1.b
Packet Pg. 238 Attachment: B: Teen Council Annual Report Presentation Smoking Ordinance
01 Ad Hoc Committee Chair: Arpita Gupta

10.1.b
Packet Pg. 239 Attachment: B: Teen Council Annual Report Presentation  Reduce underage tobacco
usage and smoking
 Banning flavored vape
Areas of Focus

10.1.b
Packet Pg. 240 Attachment: B: Teen Council Annual Report Presentation Outstanding Teen
Citizenship Award
02 Ad Hoc Committee Chair: Sadhana Tadepalli

10.1.b
Packet Pg. 241 Attachment: B: Teen Council Annual Report Presentation Outstanding Teen
Citizenship Award
Fatimah Hussain

10.1.b
Packet Pg. 242 Attachment: B: Teen Council Annual Report Presentation Senior Technology Day
03 Ad Hoc Committee Chair: Aditya Jain

10.1.b
Packet Pg. 243 Attachment: B: Teen Council Annual Report Presentation Senior Technology Days
at the Alcosta Senior
and Community Center

10.1.b
Packet Pg. 244 Attachment: B: Teen Council Annual Report Presentation Wish Tree
04 Ad Hoc Committee Chair: Harshitha Karippara

10.1.b
Packet Pg. 245 Attachment: B: Teen Council Annual Report Presentation

10.1.b
Packet Pg. 246 Attachment: B: Teen Council Annual Report Presentation Social Media
05 Ad Hoc Committee Chair: Darshita Pratap

10.1.b
Packet Pg. 247 Attachment: B: Teen Council Annual Report Presentation

10.1.b
Packet Pg. 248 Attachment: B: Teen Council Annual Report Presentation Ambassador Program
06 Ad Hoc Committee Chair: Tanishka Chawla

10.1.b
Packet Pg. 249 Attachment: B: Teen Council Annual Report Presentation

10.1.b
Packet Pg. 250 Attachment: B: Teen Council Annual Report Presentation Volunteer Activities 10.1.b
Packet Pg. 251 Attachment: B: Teen Council Annual Report Presentation Programs in 22-23
Teen Program Survey Senior Tech Days
The return of Senior Technology Days,
a coordinated effort with the Senior
Advisory Committee
Assisted in distributing survey and
getting over 100 responses to inform
future programming for teens in San
Ramon
YAC Retreat
Coordinated with local youth advisory
committees in Danville, Dublin,
Livermore, and Pleasanton
Teen Job Fair
The Annual Teen Job Fair was hosted in
Pleasanton and was a great success
01 02
03 04

10.1.b
Packet Pg. 252 Attachment: B: Teen Council Annual Report Presentation

1. Review the Teen Program survey responses and collaborate with staff on expanded recreation opportunities for teens. Explore ways to support these opportunities and address new community needs.

2. Research and execute partnerships with local organizations, businesses, and committees to promote teen wellness, mental health, and recreation.

3. Continue Senior Technology Days and explore other opportunities to collaborate with the Senior Advisory Committee and Alcosta Senior and Community Center.

4. Continue to collaborate with local organizations and youth advisory committees to gain insight and knowledge into addressing the needs of the teen population.

Suggested Goals for 2023-2024

10.1.b
Packet Pg. 253 Attachment: B: Teen Council Annual Report Presentation

5. Continue the Teen Council Ambassador Program, and increase the involvement of the Ambassadors at the Teen Council meetings and Ad Hoc Committee meetings.

6. Continue the Outstanding Teen Citizenship Award, and seek partnerships with local organizations.

7. Continue to expand the Sustainability Project by engaging more teens and raising more awareness around sustainable practices.

8. Continue to establish monthly topics of awareness for the Wish Tree and encourage the community to participate in the Wish Tree activities.

Suggested Goals for 2023-2024

10.1.b
Packet Pg. 254 Attachment: B: Teen Council Annual Report Presentation

9. Continue to collaborate with the City Attorney’s Office to work on updating San Ramon’s Smoking Ordinance.

10.Explore ways to build relationships with the school district, high schools, middle schools, and Leadership classes. Look into the possibility of appointing a liaison for each school.

11.Explore collaborating on a project with the Arts Advisory Committee and involvement with the new Dougherty Station Community Arts Center as a potential space for outreach engagement.

12.Establish a stronger social media presence for Teen Council using Instagram by developing a social media content calendar, and introducing “stories” and “reels”.

13.Develop educational outreach materials to address vandalism in City parks including programmatic and financial impacts.

Suggested Goals for 2023-2024

10.1.b
Packet Pg. 255 Attachment: B: Teen Council Annual Report Presentation Congratulations
to our Seniors

10.1.b
Packet Pg. 256 Attachment: B: Teen Council Annual Report Presentation Darshita
Prathap
UC Berkeley

10.1.b
Packet Pg. 257 Attachment: B: Teen Council Annual Report Presentation Aditya
Jain
UC Berkeley

10.1.b
Packet Pg. 258 Attachment: B: Teen Council Annual Report Presentation Saachi
Sharma
Undecided

10.1.b
Packet Pg. 259 Attachment: B: Teen Council Annual Report Presentation Sami
Tripasuri
George Washington
University

10.1.b
Packet Pg. 260 Attachment: B: Teen Council Annual Report Presentation Tanay
Joshi
Indiana University

10.1.b
Packet Pg. 261 Attachment: B: Teen Council Annual Report Presentation Arpita
Gupta
Rensselaer
Polytechnic Institute

10.1.b
Packet Pg. 262 Attachment: B: Teen Council Annual Report Presentation Thank
You

10.1.b
Packet Pg. 263 Attachment: B: Teen Council Annual Report Presentation

CITY COUNCIL STAFF REPORT
DATE: May 23, 2023
TO: City Council/City Manager
FROM: Kelly Sessions, Administrative Services Director
By: Candace Daniels, Finance Division Manager
SUBJECT: RESOLUTION NO. 2023-064 - Adopting the Fiscal Year 2023/24 Operating and Capital Budget, Establishing an Appropriations Limit, and Authorizing Carryover Project Appropriations

RECOMMENDED ACTION
Staff recommends approval of this Resolution adopting the Fiscal Year 2023/24 Operating and Capital Budget, establishing an appropriations limit as required by Article XIIIB of the State Constitution for Fiscal Year 2023/24, and authorizing the carryover of unspent capital project appropriations into Fiscal Year 2023/24.

BACKGROUND/DISCUSSION
Annually the City adopts an Operating and Capital budget, which establishes expenditure authorization for the City. The process of developing the budget for Fiscal Year 2022/23 began in December 2022 when staff developed budget guidelines and a budget calendar with the objective of delivering an on-time budget proposal to the City Council by May 2023. As part of the budget review process, two public City Council budget workshops were held. At the April 11, 2023 budget workshop, staff presented to the Council a status update on the development of the Fiscal Year 2023/24 Budget. At the May 9, 2023 budget workshop, staff presented the preliminary draft (“Proposed”) Fiscal Year 2023/24 Budget and Capital Improvement Project Budget.

City Budget - All Funds
The Fiscal Year 2023/24 Proposed Budget for all City funds and programs totals $131.1 million in expenditures. The budget is comprised of an Operating Budget of $92.8 million, Special Revenue Funds Non-Operating Budget of $0.3 million, Debt Service Funds Budget of $5.9 million, a Capital Budget of $10.6 million, Internal Service Funds Budget of $16.5 million, Geological Hazard Abatement Districts Budget of $1.2 million (included in the Operating Budget), and a Housing Successor Budget of $5.0 million. Resources funding the Fiscal Year 2023/24 Proposed Budget include $141.7 million in new revenue along with funds accumulated in prior years to provide the remaining funding to cover the $131.1 million in expenditures. See Attachment A for the detailed budget.

10.2 Packet Pg. 264
Operating Budget
City operating funds include the General Fund, Dougherty Valley Fund, 20 separate lighting and landscaping special district funds, the Stormwater Fund, Dougherty Valley Geological Hazard Abatement District, Northwest San Ramon Geological Hazard Abatement District, and other Special Revenue Funds.

The total Proposed Operating Budget for Fiscal Year 2023/24 is $92.8 million in expenditures.

Anticipated revenue collection available to finance City operating fund budgets is $97.3 million.

Surplus revenue in each fund category will remain as fund reserves for future uses.

General Fund
The General Fund is the City’s primary operating fund. It accounts for all financial resources of the City, except those required to be accounted for in another fund (e.g. the Dougherty Valley County Service Area funds). The Fiscal Year 2023/24 expenditure budget for the General Fund is $59.9 million. Revenue available to finance General Fund services is $62.5 million.

Special Revenue Funds
These funds account for the proceeds of specific revenue resources that are legally restricted or earmarked toward a specific function, activity, or program area.  Operating - Funding for expenditures in these funds typically comes from special fees or assessments collected annually to pay for a specific program or service, and notably includes the Dougherty Valley County Service Area funds. The total Fiscal Year 2023/24 expenditure budget is $31.7 million. Revenue available to finance expenditures is $31.9 million. Surplus revenue in each fund category will remain as fund reserves for future uses.
 Non-Operating - These funds are typically designed to finance projects and activities in the City’s Capital Improvement Program. The total Fiscal Year 2023/24 expenditure budget is $0.3 million. Revenue available to finance expenditures is $17.4 million.

Surplus revenue in each fund category will remain as fund reserves for future uses.

Housing Successor Fund
The Housing Fund is used to account for revenue received to create, preserve, and improve housing in the City of San Ramon. The total Fiscal Year 2023/24 expenditure budget is $4.9 million. Revenue available to finance expenditures is $4.0 million. Surplus revenue will remain as fund reserves for future uses.

Debt Service Funds
Debt Service Funds account for the accumulation of resources for payment of principal and interest on the City’s general long-term debt obligations. The total Fiscal Year 2023/24

10.2 Packet Pg. 265
expenditure budget is $5.9 million. Transfers in from the General Fund and department internal service charges of $3.5 million provide funding to cover expenditures.

Capital Projects Fund
The Capital Projects section of the budget contains a summarized version of the Five-Year Capital Improvement Program (5-Year CIP). The 5-Year CIP document is prepared separately. It is a comprehensive five-year plan of the City to identify needed capital projects and to coordinate the financing and timing of improvements that maximize the return of investment to the public. The first year of the 5-Year CIP is called the “Capital Budget.” The Capital Budget is incorporated into the Annual Budget, which appropriates funds for specific improvements. The total Fiscal Year 2023/24 expenditure budget is $10.6 million. Revenue collection of $4.6 million, $10.3 million of net transfers from special revenue sources, and approximately $4.0 million of beginning fund reserves are available to finance expenditures. Specific project details can be found within the 5-Year CIP document.

Internal Service Funds
Internal Service Funds account for the financing of goods and services provided by one City department or agency to other departments or agencies of the City, or to other governmental units on a cost reimbursement basis. The total Fiscal Year 2023/24 expenditure budget is $16.5 million. Revenue available to finance expenditures is $14.8 million. Funds accumulated in prior years provide the remaining funding to cover expenditures.

Appropriations Limit
In addition to adopting an annual budget, Article XIIIB of the State Constitution requires the City to establish an annual appropriations limit. The computation for this limit is attached as Exhibit 2.

The established appropriations limit for the City is $102,198,796. The City budget is under the appropriations limit by $65,626,750.

FISCAL ANALYSIS
The City is projected to have $22.4 million of General Reserves at the beginning of Fiscal Year 2023/24. The Fiscal Year 2023/24 Proposed Budget includes use of $3.8 million of General Reserves, leaving a projected reserve balance at the end of Fiscal Year 2023/24 of $21.3 million.

This is sufficient to satisfy the 36% contingency reserve policy of $20.7 million.

This Resolution will establish expenditure authority for all City activities totaling $131,117,168 for Fiscal Year 2023/24. This Resolution will also establish the State required appropriations limit and authorize the carryover of unspent Fiscal Year 2022/23 capital improvement appropriations into Fiscal Year 2023/24.

10.2 Packet Pg. 266

STEPS FOLLOWING APPROVAL

1. Publish the Adopted Fiscal Year 2023/24 Operating and Capital Budget

2. Place the Fiscal Year 2023/24 Operating and Capital Budget document on the City’s website

ATTACHMENT
Exhibit 1
Exhibit 2
A: City of San Ramon Fiscal Year 2023-24 Proposed Budget

10.2 Packet Pg. 267
RESOLUTION NO. 2023-064

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON ADOPTING THE FISCAL YEAR 2023/24 OPERATING AND CAPITAL BUDGET,

ESTABLISHING AN APPROPRIATIONS LIMIT, AND AUTHORIZING CARRYOVER

PROJECT APPROPRIATIONS
WHEREAS, in a budget workshop held on April 11, 2023, the City Council reviewed the Proposed Fiscal Year 2023/24 Operating and Capital Budget; and WHEREAS, in a second budget workshop held on May 9, 2023 the City Council reviewed the Proposed Fiscal Year 2023/24 Operating Budget and Capital Improvement Program; and
WHEREAS, the Planning Commission, in a meeting held on May 16, 2023, found the Capital Improvement Program consistent with the General Plan; and WHEREAS, the Capital Improvement Program, referred to as the Capital Budget requires annual appropriation approval by the City Council; and
WHEREAS, Article XIIB of the State of California Constitution requires local government agencies to annually adopt an appropriations limit.

NOW, THEREFORE, BE IT RESOLVED, as follows:

Section 1. The City Council approves the Fiscal Year 2023/24 Proposed Operating and Capital Budget totaling $131,117,168 as summarized on Exhibit 1 and a carryover of unspent Capital Budget appropriations from Fiscal Year 2022/23.

Section 2. The City Council approves the Fiscal Year 2023/24 Appropriations Limit as required by Article XIIIB of the State Constitution as shown on Exhibit 2.

Section 3. Upon finalizing the budget document for publication, a copy of the budget document will be made available for public review at City Hall and other convenient public places.

PASSED, APPROVED, AND ADOPTED, at the meeting of May 23, 2023 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

10.2 Packet Pg. 268
________________________
David E. Hudson, Mayor
ATTEST:

Joan Snashall, Acting City Clerk
Exhibit 1: Statement of Revenues, Expenditures and Changes in Fund Balance Exhibit 2: City of San Ramon Appropriate Limit Calculation

10.2 Packet Pg. 269
Reference Materials Budget Resolution & Appropriation Limit Proposed Budget 2023-2024 206
Exhibit 1
Statement of Revenues, Expenditures and Changes in Fund Balance Governmental Fund
General Fund
Special Rev
-Operating
Special
Rev -NonOperatingSpecial Rev
-GHADs
Special Rev
-Housing
Successor
FUND BALANCE - 07/01/23 $ 25,103,135 $ 8,161,054 $ 23,113,337 $ 14,624,558 $ 2,218,334

REVENUES
Property Tax 25,114,068 - - - -
Special Assessments - 5,708,997 - 2,751,937 -
Sales and Use Tax 13,262,289 - - - -
Property Transfer Tax 1,317,992 - - - -
Transient Occupancy Taxes (TOT) 2,248,541 - - - -
Franchise Fees 5,688,497 - - - -
Licenses and Permits 3,283,250 - - 3,000 -
Intergovernmental 526,220 22,693,352 4,493,792 - -
Charges for Services 6,766,228 1,617,670 594,093 - -
Fines and Forfeitures 263,000 - - - -
Investment Income 333,167 - - 63,943 -
Development Fees - 595,821 12,324,927 - 4,015,500
Miscellaneous Revenue 3,670,772 1,331,444 - 36,988 -
TOTAL REVENUES 62,474,024 31,947,284 17,412,812 2,855,868 4,015,500

EXPENDITURES
General Government 3,676,647 234,144 - - -
Administrative Services 6,108,673 - - - -
Community Development 5,412,638 - 203,504 - -
Police Services 18,170,314 10,671,942 - - -
Public Works 17,153,016 20,575,107 102,732 1,209,496 -
Parks & Community Services 9,311,640 - - - -
Non-Departmental 50,000 250,000 - - 4,948,387
Housing Programs - - - - -
Debt Service - - - - -
Capital Improvement Program
(CIP) - - - - -
Vehicle/IS Replacement - - - - -
Insurance - - - - -
Healthcare - - - - -
TOTAL EXPENDITURES 59,882,928 31,731,193 306,236 1,209,496 4,948,387

OTHER FINANCING SOURCES (USES)
Operating Transfers In 5,099,457 4,336,926 - - -
Operating Transfers Out (11,515,021) (5,654,715) (5,522,889) (124,037) -

TOTAL OTHER FINANCING
SOURCES (USES) (6,415,564) (1,317,789) (5,522,889) (124,037) - NET INCREASE (DECREASE) (3,824,468) (1,101,698) 11,583,687 1,522,335 (932,887) FUND BALANCE - 06/30/24 $ 21,278,667 $ 7,059,356 $ 34,697,024 $ 16,146,893 $ 1,285,447

10.2.a
Packet Pg. 270 Attachment: Exhibit 1 (2023-064 : FY 23/24 Proposed Budget) Reference Materials Budget Resolution & Appropriation Limit 207 Proposed Budget 2023-2024
Exhibit 1
Statement of Revenues, Expenditures and Changes in Fund Balance Governmental Fund Proprietary
Debt Service
Capital
Projects Total
Internal
Service
Funds Grand Total
FUND BALANCE - 07/01/23 $ 997,823 $ 3,936,493 $ 86,426,065 $ 10,477,091 $ 96,903,156

REVENUES
Property Tax - - 25,114,068 - 25,114,068
Special Assessments - - 8,460,934 - 8,460,934
Sales and Use Tax - - 13,262,289 - 13,262,289
Property Transfer Tax - - 1,317,992 - 1,317,992
Transient Occupancy Taxes (TOT) - - 2,248,541 - 2,248,541 Franchise Fees - - 5,688,497 - 5,688,497
Licenses and Permits - - 3,286,250 - 3,286,250
Intergovernmental - 3,339,313 31,052,677 537,780 31,590,457 Charges for Services - - 8,977,991 102,000 9,079,991
Fines and Forfeitures - - 263,000 - 263,000
Investment Income - 300,000 697,110 94,134 791,244
Development Fees - - 16,936,248 - 16,936,248
Miscellaneous Revenue 3,485,778 1,000,000 9,524,982 14,111,714 23,636,696 TOTAL REVENUES 3,485,778 4,639,313 126,830,579 14,845,628 141,676,207

EXPENDITURES
General Government - - 3,910,791 - 3,910,791
Administrative Services - - 6,108,673 91,461 6,200,134
Community Development - - 5,616,142 - 5,616,142
Police Services - - 28,842,256 - 28,842,256
Public Works - - 39,040,351 - 39,040,351
Parks & Community Services - - 9,311,640 - 9,311,640
Non-Departmental - - 5,248,387 - 5,248,387
Housing Programs - - - - -
Debt Service 5,895,543 - 5,895,543 - 5,895,543
Capital Improvement Program
(CIP) - 10,600,371 10,600,371 - 10,600,371
Vehicle/IS Replacement - - - 1,516,726 1,516,726
Insurance - - - 4,905,471 4,905,471
Healthcare - - - 10,029,356 10,029,356
TOTAL EXPENDITURES 5,895,543 10,600,371 114,574,154 16,543,014 131,117,168

OTHER FINANCING SOURCES (USES)
Operating Transfers In 5,895,543 10,481,154 25,813,080 1,997,327 27,810,407 Operating Transfers Out (3,692,877) (100,000) (26,609,539) (1,188,368) (27,797,907)

TOTAL OTHER FINANCING
SOURCES (USES) 2,202,666 10,381,154 (796,459) 808,959 12,500 NET INCREASE (DECREASE) (207,099) 4,420,096 11,459,966 (888,427) 10,571,539 FUND BALANCE - 06/30/24 $ 790,724 $ 8,356,589 $ 97,886,031 $ 9,588,664 $ 107,474,695

10.2.a
Packet Pg. 271 Attachment: Exhibit 1 (2023-064 : FY 23/24 Proposed Budget) Reference Materials Budget Resolution & Appropriation Limit Proposed Budget 2023-2024 208
Exhibit 2
Appropriation Limit Calculation
FISCAL YEAR 2023-24 APPROPRIATIONS LIMIT
A. FY 2022-23 APPROPRIATIONS LIMIT $ 95,486,122
B. ADJUSTMENT FACTORS

1. City Population Growth 0.9914

2. California Per Capita Income 1.0444
Total Adjustment % 1.0703
C. ANNUAL ADJUSTMENT 6,712,674
D. OTHER ADJUSTMENTS -
E. TOTAL ADJUSTMENTS 6,712,674
F. FY 2022-23 APPROPRIATIONS LIMIT $102,198,796
FISCAL YEAR 2023-24 APPROPRIATIONS SUBJECT TO LIMITATION A. PROCEEDS OF TAXES:

Property Tax $ 25,114,068
Sales & Use Tax 13,262,289
Property Transfer Tax 1,317,992
Transient Occupancy Tax 2,248,541
Motor Vehicle In Lieu -
Off-Highway Vehicles -
Interest Earned on Proceeds of Taxes 223,677
Total Proceeds of Taxes $ 42,166,567
B. EXCLUSIONS:

Debt Service (5,594,521)
Qualified Capital Outlays -
Total Exclusions $ (5,594,521)
C. APPROPRIATIONS SUBJECT TO LIMITATION $ 36,572,046
D. CURRENT YEAR LIMIT $ 102,198,796
E. OVER (UNDER) LIMIT $ (65,626,750)

10.2.b
Packet Pg. 272 Attachment: Exhibit 2 (2023-064 : FY 23/24 Proposed Budget) CITY of SAN RAMON, CALIFORNIA

PROPOSED OPERATING BUDGET
FISCAL YEAR 2023-2024

10.2.c
Packet Pg. 273 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget)

10.2.c
Packet Pg. 274 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Elected Officials
Dave Hudson, Mayor
Mark Armstrong, Vice Mayor
Scott Perkins, Councilmember
Marisol Rubio, Councilmember
Sridhar Verose Councilmember
Appointed Officials
Steven Spedowsfski, City Manager (Interim)
Martin Lysons, City Attorney
Executive Team
J. Kelly Sessions, Administrative Services Director
Christina Franco, City Clerk
Debbie Chamberlain, Community Development Director
Kathi Heimann, Parks & Community Services Director
Denton Carlson, Police Chief
Maria Fierner, Public Works Director

10.2.c
Packet Pg. 275 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget)

PRESENTED TO
City of San Ramon
California
For the Fiscal Year Beginning
July 01, 2022
Executive Director

GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award

10.2.c
Packet Pg. 276 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) California Society of
Municipal Finance Officers
Certificate of Award
Operating Budget Excellence Award
Fiscal Year 2021-2022
Presented to the
City of San Ramon
For meeting the criteria established to achieve the CSMFO Excellence Award in Budgeting.

February 28, 2022
Marcus Pimentel Michael Manno, Chair
CSMFO President Recognition Committee
Dedicated Excellence in Municipal Financial Reporting

10.2.c
Packet Pg. 277 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed I Proposed Budget 2023-2024

TABLE OF CONTENT
GUIDE TO THE BUDGET DOCUMENT� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 1 CITY MANAGER BUDGET MESSAGE � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � 4

CITY STRATEGIC PRIORITIES
Mission Statement & City Council Priorities and Goals��7

OVERVIEW
City Organization Chart�� 11 City Profile �� 12 Budget Policies and Process �� 16

ALL FUNDS SUMMARIES
All Funds Summaries Description ��23 City Statement Of Revenues, Expenditures And Changes In Fund Balance��27 City Revenue by Fund �� 29 City Revenue by Source �� 31 City Expenditures by Fund�� 32 City Expenditures by Category�� 33 City Expenditures by Department ��34 Interfund Transfers �� 35

STAFFING
Summary of Staffing Changes�� 37 Full Time Equivalents (FTE) by Department��38 Authorized Personnel by Classification��39

GOVERNMENTAL FUNDS
General Fund
Fund Description �� 45 Statement of Revenue, Expenditures and Changes in Fund Balance ��49 Revenue by Source �� 50 Expenditures by Department�� 51 Expenditures by Category�� 52 Special Revenue Funds – Operating and Non‐Operating
Fund Description �� 53 Statement of Revenue, Expenditures and Changes in Fund Balance ��56 Special Revenue Funds – Geologic Hazard Abatement Districts (GHADs) Fund Description �� 82 GHADs Board �� 83 Fund Summary�� 84 Statement of Revenue, Expenditures and Changes in Fund Balance ��86

10.2.c
Packet Pg. 278 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Proposed Budget 2023-2024 II

TABLE OF CONTENT
Special Revenue Funds – Housing Successor
Fund Description �� 88 Fund Summary�� 89 Statement of Revenue, Expenditures and Changes in Fund Balance ��90 Debt Service Funds
Fund Description �� 92 Legal Debt Margin and Compliance to Debt Management Policy Calculation ��93 Statement of Revenue, Expenditures and Changes in Fund Balance. ��94 Outstanding Debt Schedule�� 95 Capital Improvement Program (CIP)
Fund Description �� 96 Statement of Revenue, Expenditures, and Changes in Fund Balance ��98

PROPRIETARY FUNDS/INTERNAL SERVICE FUNDS
Fund Description �� 107 Statement of Revenue, Expenditures, and Changes in Fund Balance ��108 Vehicle and Equipment Replacement Listing��109 Info Services Equipment Replacement Listing ��110

DEPARTMENT BUDGETS
General Government�� 114 Administrative Services �� 126 Community Development �� 139 Police Services�� 149 Public Works�� 159 Parks & Community Services��179 Non‐Departmental �� 189

REFERENCE MATERIAL
Glossary of Terms �� 195 Acronyms�� 199 Budget Resolution & Appropriation Limit Calculation��203 General Fund Reserve Policy ��209 Debt Management & Disclosure Policy ��215 Investment Policy �� 227

10.2.c
Packet Pg. 279 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Guide to the Budget Document
1 Proposed Budget 2023-2024
Guide to the Budget Document
The budget is both a spending plan for the City’s available financial resources and the legal authority for City departments to spend the resources for public purposes. Through these resources, services are provided to meet the needs of San Ramon residents. The City Council and City staff respond to the community’s needs in part through the budget. It balances not only revenues and costs but also community priorities and interests.

The budget document contains several elements designed to enhance the reader’s knowledge and understanding of the spending plan represented by the budget. In particular, the guide provides an overview of the structure of the budget, the sections contained in it, and the major objectives of each section. The guide also provides an overview of how the financial information contained in the budget document is organized, and how expenditures for personnel, supplies, services, and other expenditure categories are accumulated into the various levels reported in the budget document. This guide also reviews how programs or activities are summarized at the next higher organizational level. Charts showing the various reporting relationships are included for the reader’s review and reference.

Organization of the Budget Document
City Manager Budget Message
The primary goal of the Budget Message is to communicate to the reader the major issues facing the City of San Ramon and how those issues impact the City’s financial plan. The Budget Message accomplishes this task by outlining the City’s fiscal status and summarizing the actions being recommended to the City Council to meet the legal requirements for a balanced budget. It describes program impacts and modifications and addresses the City’s financial outlook.

City Strategic Priorities
This section of the document includes the City’s Mission Statement. It also includes the City Council Priorities and Goals, which are reviewed and updated at the City Council Annual Retreat. The operating budget and each department’s Major Action Plans reflect these guidelines.

Overview
This section of the document presents a City-wide organization chart, an overall profile of the City, services, and accomplishments, and the City’s budget principles, policies, and process.

All Funds Summaries
This section of the document presents an overall picture of the City’s budgeted revenues and expenditures for all funds. Local government agencies’ budgets are organized by funds in order to segregate and account for restricted resources. Each fund is a separate accounting entity. In accordance with the Governmental Accounting Standards Board (GASB), there are three groups of funds for which the financial and budget statements are prepared:

Governmental, Proprietary, and Fiduciary.

The distinction between how the budgeted resources are accounted for in proprietary funds as compared to governmental funds is discussed in the “Basis of Budgetary Accounting” located in the Budget Policies and Process section of the document. A description and financial summary are provided for each category of other funds within the budget. A listing of the transfers in/out between funds and staffing charts is also included in this section.

Staffing
This section contains an overview of staffing changes for the budget year, a summary of full-time equivalents (FTE) by department, and a listing of authorized positions by job classification.

10.2.c
Packet Pg. 280 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Guide to the Budget Document
Proposed Budget 2023-2024 2
Governmental Funds
This group of funds is where core City services and programs can be found such as police, streets, lighting and landscape maintenance, parks maintenance, recreation services, and so on.

General Fund
This is the City’s chief operating fund. It provides the resources most local governments typically deliver, including public safety, parks & recreation, maintenance, and other general government functions required to support direct services to the community. This section provides an analytical overview of the General Fund for the budget year.

Special Revenue Funds
Funds are used to account for the proceeds of specific revenue resources that are legally restricted or earmarked to be used for a particular function or activity. For example, grants received for street and roads construction and maintenance, public safety, or special assessments.

Debt Service Funds
Funds account for the repayment of annual debt and the related debt administration fees.

Capital Projects Fund Summary
Funds that account for the construction, rehabilitation, and acquisition of capital assets such as buildings, equipment, streets, and roads. The Capital Improvement Program (CIP) document is prepared separately by the Public Works Department/Engineering Services Division. The CIP is adopted annually and includes a comprehensive five-year plan of capital investment projects, which identifies priorities as to need, method of financing, cost, and revenue that will result during the five years. Selected excerpts from the CIP are included with the operating budget to present a comprehensive picture of all the funds of the City and to reflect fund transfers approved between other operating funds and capital funds. This section contains a listing of projects planned for the current fiscal year.

Proprietary Funds/Internal Service Funds
Funds are used to account for the financing of goods or services provided by one City department or agency to other departments or agencies of the City, or to other governmental units on a cost-reimbursement basis.

Department Budgets
The majority of the budget document presents information on departmental budgets. Each departmental section provides the following information:
■ Department Statement of Purpose - The purpose of this information is to give the reader an understanding of the scope of each department’s major service areas (divisions) and the organization chart. ■ Department Budget Highlights - A description of the major budget changes is included that compares the previous year’s budget with that for the current year. The major changes narrative includes any changes in salaries, benefits, and contract services.
■ Significant Accomplishments - A list that highlights each department/division’s most noteworthy accomplishments completed in the past year.
■ Major Action Plan Items - A list of significant objectives or one-time projects aligned with the City Council’s goals that help to achieve departmental goals outside the day-to-day services provided by the department for the current budget year.
■ Department Expenditure Summary - This table shows the salary and benefits, operating, and capital costs associated with the department for the fiscal year. It also provides historical information and trends of previous funding levels.
■ Sources of Funding - This information is presented both in a table and graphic form, which illustrates the source of funds to fund department spending.

10.2.c
Packet Pg. 281 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Guide to the Budget Document
3 Proposed Budget 2023-2024
■ Staffing - A historical staffing graph shows the level of staffing for each department. ■ Expenditure by Division - This table shows the salary and benefits, operating, and capital costs at the division level. It also provides historical information and trends of previous funding levels. ■ Department Program Revenue - This table shows revenue collected that is directly attributable to a specific functional activity within the department. Fees are collected from those who benefit from the program. ■ Expenditure by Program and Summary - This table shows the expenditure at the program level for the fiscal year.

Reference Materials
This section details the City’s budget and financial policies and practices; and includes a glossary of budget terminology and acronyms, and a listing of funds. It contains resolutions approving and adopting the City’s annual budget, the appropriation limit for the fiscal year, and any other resolutions approved as part of the budget adoption process.

10.2.c
Packet Pg. 282 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) City Manager Budget
Message

10.2.c
Packet Pg. 283 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) City Manager Budget Message
5 Proposed Budget 2023-2024
The City Manager provides professional leadership in the management of the City and execution of City Council policies. The City Manager provides effective municipal services through the coordination and direction of all City activities.

Steven Spedowfski
City Manager (Interim)
San Ramon City Hall

10.2.c
Packet Pg. 284 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) City Manager Budget Message
Proposed Budget 2023-2024 6
City Council: 973-2530
City Manager: 973-2530
City Attorney: 973-2549
City Clerk: 973-2539
Administrative Services: 973-2609
Planning/Community Development: 973-2560
Engineering Services: 973-2670
Police Services: 973-2700
Public Services: 973-2800
Parks Community Services: 973-3200
Economic Development: 973-2554
Permit Center: 973-2574

CITY MANAGER BUDGET MESSAGE

PLACE HOLDER

TO BE INCLUDED IN THE ADOPTED BUDGET DOCUMENT

10.2.c
Packet Pg. 285 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) City Strategic Priorities
7 Proposed Budget 2023-2024
City Strategic Priorities
Mission Statement:

Adopted by the City Council in 1997 and exemplifies the City’s management and staff daily goal:
“We provide efficient delivery of quality public services that are essential to those who live, work, and play in San Ramon”
City Council Priorities and Goals:

City Council Priorities and Goals represent the areas of emphasis for the upcoming year. The City Council provides direction to the City Manager and his staff through these priorities and goals, which are highlighted and represented in each department’s program and major action plans. City Council Priorities and Goals identify where and how public funds will be expended.

At the City Council retreat held in April 2023, the Council identified the following Priorities & Goals for the City in FY 2023/24:

1. Maintain a Safe and Secure Environment
■ Enhance crime prevention education activities
■ Improve vehicle, bicycle, and pedestrian safety through the implementation of capital projects and public education
■ Continue the implementation of the Intelligent Transportation System (ITS)

2. Maintain a Secure Financial Base
■ Efficiently annex and integrate the last part of Dougherty Valley ■ Streamline the Dougherty Valley oversight process
■ Support the Economic Development Element of the City’s General Plan through the implementation of the Economic Development Strategy Plan
■ Explore potential revenue enhancements to increase financial stability

3. Provide Cost Effective and Responsive Services to Sustain Quality of Life ■ Ensure sufficient staffing needs in order to maintain service levels to the community ■ Complete integration of the new ERP system into citywide operations ■ Continue to work on a succession plan that captures institutional knowledge from long-term City employees who will retire during the fiscal year
■ Support and fund the Iron Horse Trail Overcrossing at Bollinger Canyon Road and Crow Canyon Road

4. Build and Maintain Quality Facilities and Infrastructure ■ Promote deeper partnerships with transit agencies to enhance operations ■ Implement capital projects and programs that promote environmental sustainability ■ Implement the Parks, Trails, Open Space, and Recreation Master Plan

5. Enhance Engagement and Communication with Residents and Business Community ■ Enhance the content and accessibility of information on the City website ■ Explore technology improvements that will broaden accessibility to City Council meetings ■ Explore City-sponsored activities and gathering spaces to increase community engagement and promote community building
■ Continue to collaborate with organizations that promote tourism and business development

10.2.c
Packet Pg. 286 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) City Strategic Priorities
Proposed Budget 2023-2024 8

6. Balance Land Use Planning for Housing, Retail, Jobs and Open Space ■ Prioritize housing growth in the City core while preserving existing retail, commercial and open space ■ Preserve permanent Open Space along the City boundaries through partnerships with other agencies ■ Promote walkability both within and to local shopping centers and implement the approved Walking District ■ Continue to develop the Walking District in San Ramon that connects City Hall, Central Park, the Main Library, and the new City Center
■ Complete the General Plan Update

10.2.c
Packet Pg. 287 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 9 Proposed Budget 2023-2024

THIS PAGE INTENTIONALLY LEFT BLANK

10.2.c
Packet Pg. 288 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview

10.2.c
Packet Pg. 289 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview City Organization Chart
11 Proposed Budget 2023-2024
City Organization Chart

10.2.c
Packet Pg. 290 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview City Profile
Proposed Budget 2023-2024 12
City Profile
Government Demographics Ethnic Composition
Incorporated July 1, 1983 18.56 square miles 47.8 % Asian alone* Charter City 5.2% Persons under 5 years* 38.9% Caucasian alone* Council/City Manager form of
government

28.0% Persons under 18 years* 7.9% Hispanic or Latino*
Mayor elected at large and four City
Council Members elected by district

11.2% Persons 65 years and over* 7.5% 2 or more ethnicities* 280.75 Full-time employees $173,519 median income* 3.2% African American alone* 82,870 population as (State 5/1/2023
Est.)

0.2% Alaska Native/American Indian
alone*
49,435 registered voters (5/2023) 0.5% Native Hawaiian/Other Pacific Islander*
*US Census Bureau July 1, 2022 update
Education
San Ramon has 12 elementary schools, four middle schools, and two high schools served by the San Ramon Unified School District (SRVUSD) and one Diablo Valley Community College campus served by the Contra Costa Community College District. Below is a summary of the California Assessment of Student Performance and Progress (CASPP) test results.
2021-22 English Language Arts Mathematics
SRVUSD 79.71% Met or Exceeded Standard 72.05% Met or Exceeded Standard Contra Costa County 51.16% Met or Exceeded Standard 39.08% Met or Exceeded Standard State of CA 47.06% Met or Exceeded Standard 33.38% Met or Exceeded Standard The U.S. Census Bureau data states the following education attainment within the City of San Ramon:

High school graduate or higher, 2017-2021 - 96.5%
Bachelor’s degree or higher, 2017-2021 - 70.3%

10.2.c
Packet Pg. 291 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview City Profile
13 Proposed Budget 2023-2024
Top 20 Businesses
Major Employer Employee Major Employer Employee
PG&E 2749 Target Corporation 245
Chevron USA Inc 2000 Old Republic Home Protection 218
Bank of the West 1600 Home Depot 195
Robert Half International, Inc. 1285 Armanino, LLP 190
Accenture, LLP 750 CMG Mortgage, Inc 185
San Ramon Regional Medical Center 650 Bay Area Restaurant Management 181 Primed Management Consulting 453 General Electric Company 483 Five9, Inc 392 Toyota Motor Sales USA, Inc 153
United Parcel Service 315 The Permanente Medical Group 149 Old Republic Home Protection 308 Pacific Bell Telephone Company 145 Community Service Facilities
58 Parks (includes 18 School parks) 2 Libraries
4 Community Centers 2 Service Centers
2 Aquatic Centers 12 Elementary Schools
1 Performing Arts Theater 4 Middle Schools
1 Police Station 2 High Schools
1 City Hall/Permit Center 1 Community College
4 Fire Stations 1 Hospital
Services by Other Special Districts and Private Entity:

Services Agencies
Animal Control Contra Costa County
Flood Contra Costa County Flood Control District
Parks & Trails City of San Ramon and East Bay Regional Park District Public Transportation County Connection and Bay Area Rapid Transit District Water & Sewer Dublin San Ramon Service District and East Bay Municipal Utility District Gas & Electricity Pacific Gas and Electric

10.2.c
Packet Pg. 292 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview City Profile
Proposed Budget 2023-2024 14
City Profile
The City of San Ramon was incorporated in 1983 and is located in Contra Costa County, a growing area in the eastern portion of the San Francisco Bay Area. The City occupies a land area of 18.56 square miles and serves a population of 82,870 (Department of Finance May 2023 Estimate). San Ramon continues to show strength as a major employer and a community with high-quality residential neighborhoods. The City of San Ramon is considered to be one of the most desirable living areas in the Bay Area
The City of San Ramon is a Charter City that operates under the Council-Manager form of government. Policymaking and legislative authority are vested in the City Council, which consists of an elected Mayor for two years and a four-member Council elected to four-year terms. The Governing Council is responsible for the City’s ordinances, operation resolutions, adoption of the annual budget, appointing commissions and committees, and hiring the City Manager and City Attorney.

The City provides a number of services and activities summarized as follows:
■ Police protection
■ Maintenance of streets, roads, parks, landscaping, and open space ■ Recreation and senior activities
■ Planning, Building, Transportation, Economic Development, and Engineering services; including stormwater and drainage services
The City has two farmers markets. One market is open year-round on Saturday mornings at the City Center Bishop Ranch. This market is operated and managed by Local Roots, a non-profit organization located in San Ramon. The other market is open on Sunday mornings in front of the Dougherty Station Community Center and Dougherty Station Library. This market is a partnership with the California Farmers’ Association. The City also issues a quarterly City Report that is mailed to all City residents, which provides information on City services, transportation, ongoing City projects, and general homeowner information such as property lines, flood zones, voting precincts, and upcoming City events.

Some examples of the City’s economic indicators are as follows:
■ The San Ramon unemployment rate has been measured by the State Employment Development Department was approximately 3.3% (as of March 2023-Preliminary, data not seasonally adjusted); compared to the Contra Costa County rate of 4.0% and California Statewide unemployment rate of 3.6%. ■ San Ramon has a relatively high median household income level of $173,519 as estimated by the U.S. Census Bureau (7/1/2022 data), which is more than twice the State of California median household income level of $84,097.
■ San Ramon assessed property values increased 5.98% for the 2022-23 tax rolls. This is compared to a Contra Costa County-wide increase in assessed values of 7.79%.

San Ramon has been recognized for proactive transportation planning:
● Recipient of the “Telly” award for the Street Smarts Program ● Recognized by the EPA and the DOT for an outstanding Commuter Program ● Implementation of the TRAFFIX School Bus Program - reduced the number of vehicle trips ● Awarded for continuous flow on ramp at 680
Significant accomplishments:
■ Opened a Performing Arts Center (2007)
■ Established its own Police Department (2007)
■ Beginning in 2008, and every year since then have received a AAA rating from Standard & Poors ■ Opened the new Amador Rancho Community Center (2014)
■ Opened the new and first City Hall (April 2016)
■ Re-opened the newly renovated San Ramon Library (April 2017)

10.2.c
Packet Pg. 293 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview City Profile
15 Proposed Budget 2023-2024
■ Supported the opening of the City Center (November 2018) ■ Took ownership of over 2,200 acres of open space through the Dougherty Valley Geologic Hazard Abatement District (1995-2019)
■ Created the City’s first Bicycle Master Plan (2018-2019) ■ Completed the Bollinger Canyon Road Widening from MarketPlace to 680 freeway (2018) which recently includes the Bollinger Canyon Road operational improvements to improve circulation and reduce congestion at the westbound on-ramp to southbound I-680 (2020)
■ Established cohesive emergency response protocols for services and safety (2019-2020) ● Public Safety Shut Off events
● COVID-19
■ Negotiated and executed the new Public Safety Facility agreement at 2401 Crow Canyon Rd (2019-2020) ■ Renovated the Alcosta Senior & Community Center and the San Ramon Community Center (2019-2020) ■ Created a network of 57 miles of public trails (2018-2020) ■ Remodeled City Hall and created one-stop shop for City Services (2021) ■ Ranked #11 as one of the State’s safest cities, according to SafeWise’s annual Safest Cities report ■ (March 2022)
■ Received awards for Excellence in Financial Reporting for FY 2003-04 through FY 2020-21 ■ Received awards for Distinguished Budget Presentation and Operating Budget Excellence for FY 2021-22 through FY 2022-23
■ Adopted the San Ramon Walking District Master Plan (2022) ■ Broke ground on the Joint Police/Fire San Ramon Public Safety Building (2022)

10.2.c
Packet Pg. 294 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview Budget Policies and Process
Proposed Budget 2023-2024 16
Budget Policies and Process
The City reviews and prepares its operating budget and capital improvements plan on an annual basis. There are three major types of expenditures in the City’s spending plan: operating, capital improvements, and debt service.

Operating expenditures are related to a program’s base budget and include such items as salary and benefits costs, materials and supplies, contractual services, and vehicles and equipment costs. Capital improvements are larger project-related expenditures that affect the economic vitality and quality of life in the community. An example would be the construction of a street overpass, resurfacing a city street, or a park. Debt service is similar to a longterm loan. Funding received is used for improvements that are needed, but resources are not available. The debt will be repaid in the future.

Basis of Budgeting
“Basis of budgeting” refers to the method used to recognize revenues and expenditures in the budget. The City of San Ramon’s basis of budgeting is the same basis used for accounting.

The modified accrual basis is followed in the Governmental Funds. Under this basis, revenues are recognized when they become “susceptible to accrual,” which means they are both measurable and available. Measurable means the amount of the transaction can be determined. The City considers revenues to be available if they are collected within 365 days of the end of the current fiscal year. Expenditure-driven grants are recognized as revenue when the qualifying expenditures have been incurred and all other eligibility requirements have been met, and the amount is received during the period or within the availability period for this revenue source. Expenditures generally are recorded when a liability is incurred except for debt service expenditures, which are recorded when payment is due.

Intergovernmental revenues such as grants that are received as reimbursement for specific purposes or projects are recognized based on when the related expenditures are recorded.

The full accrual basis is used in the Proprietary Fund, which includes Internal Service Funds. Revenues are recognized when earned and expenses are recognized when the related liabilities are incurred.

Annual Comprehensive Financial Report (ACFR)
The Annual Comprehensive Financial Report (ACFR) is prepared according to Generally Accepted Accounting Principles (GAAP). It is presented to the City Council each year in January for review after an audit of the City’s financial transactions and reports has been completed by an external audit firm. The City prepares its budget in accordance with GAAP with certain exceptions, for example:
■ Loans requiring the use of current resources are budgeted as expenditures; while in the CAFR, the disbursement of loans is presented as a balance sheet item.
■ Capital outlay in the internal service funds is capitalized and reported as capital assets in the CAFR; whereas they are accounted for as expenses in the budget.
■ Appropriated budgets are not always required for all of the City’s funds or expenditures. For example, the City does not budget for funds held in an agency/trust capacity such as the Fiduciary funds. The City does not budget for depreciation expenses, employee vacation leave or sick leave accruals, while the ACFR presents those as long-term liabilities.
■ GAAP requires the reporting of investments at fair market value at the end of the fiscal year. The City’s policy is to hold investments to maturity, and the changes in fair market value are not a budget item for favorable or unfavorable outcomes.

Budgetary Principles
The budget is the City Council’s primary decision and policy-making tool. ■ Budget information should be understandable to the public despite the complexities of accounting and legal requirements.
■ Labor costs must reflect productive labor costs and all associated fringe benefits from existing contracts, as well as management forecasts for the future for those individuals working on particular projects and programs.

10.2.c
Packet Pg. 295 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview Budget Policies and Process
17 Proposed Budget 2023-2024
■ Expenses should reflect changes in operations, market conditions, and forecast rate changes, not just a cost of living escalation.
■ The difference between one-time or non-recurring costs and ongoing and recurring costs should be acknowledged.
■ Revenue should reflect those projected to be generated from existing businesses, and from plans for expansion under existing laws, not desired changes.
■ Reserves should be maintained at appropriate levels as established by policy.

Using these principles, we attempt to present a realistic projection of both revenues and expenses that offer a relative picture of the coming fiscal year and future years regardless of whether a deficit or surplus is forecasted.

Neither optimistic assumptions as to new grants nor pessimistic forecasts of new revenue losses are reflected.

Forecast expenditures only identify authorized service expansions and consensus growth assumptions.

It is hoped that the budget offers a valid base to measure the performance of City departments against their best plans, as well as the various funds against the policies and direction provided by the City Council.

Budget Policy & Control
The City operates on a July 1 through June 30 budget year (fiscal year basis). The budget preparation schedule is shown in a separate section below, which includes the interactions between the public, City Council, and City’s management and employees in planning and presenting the proposed budget for City Council review and approval.

The City Council is provided a 5-Year General Fund Financial Forecast at the City Council’s annual Retreat, prior to presenting the proposed budget at budget workshops for Council review and adoption. The 5-Year General Fund Financial Forecast is a planning tool that helps the City Council and staff identify important trends and anticipate the longer-term consequences of budget decisions. The forecast tools have been instrumental in modeling the effects of such recent budget issues as rising retirement system costs, the short- and long-term consequences of issuing variable rate debt, and potential scenarios for future revenue performance.

After the annual budget is adopted, the City follows established procedures and the related financial policies in spending and monitoring revenues and expenditures. These procedures occur throughout the year and include the City’s management team, staff, and as appropriate, boards and commissions, and the City Council. The City’s management team and staff also prepare a Mid-Year Budget Review in January. This process includes a comprehensive review of all revenues and expenditures the City has received or incurred during the first 6 months (July-December) and projects out the remainder 6 months of the year (January-June). Any modifications to the adopted budget are once again presented to the City Council for review and approval in February. During the fiscal year, modifications to the adopted budget may also be made on an as needed basis due to a legislative mandate or grant requirements.

These modifications are also presented to the City Council for review and approval. The Administrative Services Department/Finance Division coordinates these efforts with all City departments. They are responsible to ensure proper authorization is received and accurate accounting entries are recorded into the City’s financial system.

The City’s budget is detailed to ensure the City Council, as the governing body, is fully informed and in control of all aspects of the City’s financial activities. Information is itemized by fund, department, division, program, and project where applicable. The budget includes personnel costs, materials, supplies, contractual services, equipment costs, debt service costs, as well as capital expenditures such as infrastructures and other capital improvements for the ensuing budget year.

Citizen Participation
Citizens have an opportunity to participate in the budget process by attending a series of City Council budget study sessions and public hearings. Citizens may also attend Council meetings, which are scheduled on the second and fourth Tuesdays of the month throughout the year. At the Council meetings, citizens may request the City Clerk for an opportunity to speak to the City Council on matters not on the Agenda during the public hearing period. The formal public hearing on the Adopted Budget is usually held annually in late May or early June.

10.2.c
Packet Pg. 296 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview Budget Policies and Process
Proposed Budget 2023-2024 18
Budget Calendar
The City’s annual budget development process begins in December each year with the initial planning of the development cycle and culminates with the adoption of the budget by the City Council in late May or early June.

The City Council specifically reviews and updates the City Council Priorities and Goals each year at the City Council Retreat. A 5-Year Financial Forecast of the General Fund and the projected ending reserves are also presented to the City Council at the City Council Retreat. They may also discuss important fiscal issues which may have short-term or long-term effects on how the City provides and maintains services to its citizens and customers in the upcoming budget year.

Below is a high-level, typical budget calendar detailing key steps throughout the process. Actual timeline may change as necessary. Additional City Council Budget Workshops may be added as needed for the City Council, prior to budget adoption. The budget represents the maximum authorized expenditures for the year and cannot legally be exceeded except by subsequent amendments of the budget by the City Council.

After budget adoption, amendments to increase the total level of appropriations for a fund or transfers between funds must be approved by the City Council. Adjustments can be requested in February during the Mid-Year budget review cycle or be requested via a standalone Staff Report to the City Council at a regular City Council meeting as needed during the Fiscal Year.

Dec Jan Feb Mar Apr May Jun
Budget Kick-Off (5-Year Forecast, Mid-Year
Review, & Proposed Budget)
All departments develop
budget projections
Finance prepares payroll projections and
reviews departments projections
Finance presents 5-Year Financial Forecast to
City Council
Finance presents Mid-Year Review of the
current year’s budget to City Council
City Manager reviews department budget
requests for the upcoming year
Finance finalizes any changes and prepares
for City Council 1st Budget Workshop
City Council 1st
Budget Workshop
Finance finalizes any changes and prepares
for City Council 2nd Budget Workshop
City Council 2nd
Budget Workshop
Finance finalizes any changes and prepares
for City Council Adoption
City Council adopts budgets for the new
Fiscal Year beginning July 1

10.2.c
Packet Pg. 297 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview Budget Policies and Process
19 Proposed Budget 2023-2024
Budget Revenues
Revenue is the primary source of monies, which allows the City to pay for the many services provided to its citizens:
■ Property Tax - Property taxes are imposed on real and tangible personal property located within the City. Property valuation is determined annually on March 1 by the County Assessor. The State Constitution limits the real property tax rate to one percent (1%) of the property’s value, plus rates imposed to fund indebtedness approved by the voters.

Cities, counties, school districts and special districts share the revenue from the one percent (1%) property tax. The county generally allocates revenue to these agencies based on their average property tax revenue in the three (3) years preceding and in each year thereafter according to the proportion of property tax revenue allocated to each agency in the previous year. The use of property tax revenue is unrestricted. ■ Special Assessments - Several districts are funded through the collection of special assessments from property owners within the City. The funds can be used only for the purpose of maintaining or improving the zone from which they are collected.
■ Sales and Use Tax - The sales and use tax is imposed on retailers for the privilege of selling at retail, or on users in California of property purchased outside the State. The tax is based on the sales price of any taxable transaction of tangible personal property. The tax rate is eight and three quarters percent (8.75%). ■ Local sales tax revenue is distributed on a quarterly basis, with monthly estimated “advance” payments and a subsequent “settlement” payment to cover the difference based on actual collections. One percent (1%) is allocated by the California Department of Tax and Fee Administration (CDTFA) and allocated back to the City for general purposes. This revenue is placed in the General Fund for unrestricted use. ■ Property Transfer Tax - This is a documentary transfer tax imposed on real estate transactions and collected for the City by the County. The tax is $1.10 per $1,000 transaction value. ■ Transient Occupancy Tax - The transient occupancy tax (TOT) is imposed for the privilege of occupying a room or rooms in a hotel, motel, or other lodging facility unless such occupancy is for a period of thirty (30) days or more. The City’s TOT rate is seven and one-quarter percent (7.25%). ■ Franchise Fees - A franchise fee is imposed on various utilities and organizations, which permits them to use and operate those facilities within the City. The fee is usually computed as a percentage of the gross income of the utility.

This revenue source is typically impacted by the addition of new customers as well as changes in rates the utility is allowed to charge.

10.2.c
Packet Pg. 298 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview Budget Policies and Process
Proposed Budget 2023-2024 20
■ License and Permit Revenue - The California Constitution gives cities the authority to charge license and permit fees as a means of recovering the cost of the regulation. The fees which make up “Licenses and Permits” include:
● Building Permits
● Plumbing Permits
● Electrical Permits
● Energy Permits
● Mechanical permits
● Business Licenses
■ Inter-Government - Revenue from Federal, State, and local agencies for grants. ■ Charges for Services - A fee imposed upon the user of a service provided by the City. Generally a service charge can be levied when the service can be measured and sold to a particular identified user. The rationale is that certain services are primarily for the benefit of individuals rather than the general public. Individuals desiring or benefiting from the service should pay the costs associated with that service. Fees charged are limited to the cost required to provide the service as prescribed by Article XIIIB of the State Constitution. These fees are often determined by cities through a cost accounting analysis of the specific service. Service charges differ from license and permit fees in that the latter are designed to reimburse the City for costs related to the regulatory process. Service charges, on the other hand, are imposed to support services to the individual. ■ Fines and Forfeitures - These are funds received from the County and collected from assessments made by the Municipal Court, in accordance with the Vehicle Code for fines and forfeitures. ■ Investment Income - Interest income is earned as the City invests its idle funds in various investment instruments. The goal of the City regarding investments is to ensure the safety of each investment and maintain liquidity while achieving a fair rate of return. ■ Development Fees - Fees generated by building, development, and growth in a community. ■ Miscellaneous Revenue - Fees generated from facility rentals, telecommunications, contributions, reimbursed costs, and internal services charges (healthcare, retirees, vehicle and computer equipment). ■ Transfer In - Accounts for the internal transfers received from another fund.

Budget Expenditures
Expenditures are usually classified and grouped as follow ■ Salaries - Includes employee wages, City Council and Commissioner monthly stipends, and overtime costs. ■ Benefits - Includes employee health benefits, pension retirement benefits, and other miscellaneous fringe benefits as called for by employment agreements.
■ Department Internal Charges - Includes charges to the department to fund and pay for various insurance premiums (workers’ compensation and liability insurance), pension obligation bond debt (POB), and Other Post-Employment Benefits (OPEB) other than pension benefits. ■ Materials & Supplies - These include various supplies such as office supplies, meeting supplies, program supplies, materials and supplies for maintenance, etc.
■ Contract Services - These are contractual costs charged by an outside contractor, consultant for services provided to the City.
■ Capital Outlay - These costs capture the purchases of vehicles and equipment, building improvements, land, and other infrastructures.
■ Debt Services - Includes payments for principal and interest on an outstanding debt, and the related debt administration fees, etc.
■ Transfer Out - Accounts for the internal transfers out to another fund.

10.2.c
Packet Pg. 299 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 21 Proposed Budget 2023-2024

THIS PAGE INTENTIONALLY LEFT BLANK

10.2.c
Packet Pg. 300 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) All Funds Summaries

10.2.c
Packet Pg. 301 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview All Funds Summaries
23 Proposed Budget 2023-2024
All Funds Summaries
The schedules on the following page include all fund categories.

Governmental Funds:
■ General Fund
■ Special Revenue Funds - Operating and Non-Operating
■ Special Revenue Funds - Geologic Hazard Abatement Districts ■ Special Revenue Fund - Housing Successor
■ Debt Service Funds
■ Capital Projects Fund
Proprietary Funds:
■ Internal Service Funds
The schedules consolidate all funds citywide and present the total available resources and total use of resources, including beginning fund balances, revenues, expenditures, “transfers in,” and “transfers out.” This consolidation is achieved by eliminating all transfers between funds that are within the same fund category and all internal service fund charge transfers. Such eliminations are similar to those made to produce the City’s government-wide financial statements, as mandated by Governmental Accounting Standards Board (GASB) Statement 34. These eliminations avoid the double-counting that would otherwise occur if these adopted transactions were shown as either additional transfers or as additional revenues and expenditures. Therefore, the “Total Revenues” and “Total Expenditures” lines for all funds present the true budgeted revenues and expenditures expected to be received and spent by the entire organization. Please refer to the Governmental Funds and Proprietary Funds of this document for more information.

10.2.c
Packet Pg. 302 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview All Funds Summaries
Proposed Budget 2023-2024 24

THIS PAGE INTENTIONALLY LEFT BLANK

10.2.c
Packet Pg. 303 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview All Funds Summaries
25 Proposed Budget 2023-2024
Department / Fund Relationship
General
Government
Admin
Svcs
Community
Development
Police
Services
Public
Works
Parks &
Community
Services Non-Dept
Fund # Governmental Funds Major Funds
101 General
Fund
x x x x x x x
343 Dougherty
Valley
x x
401 Capital
Projects
x
513 COP #13 (2019)
Debt Service
x
Fund # Governmental Funds Non Major Funds
201 Planning Cost
Recovery
x
202 Geographic Information
System
x
203-207 Development
Mitigation
x x
208 Gas
Tax
x
209-210 Park Development/
Henry Ranch Park Dev
x
212 SCCJEPA x
1 213 Street Maintenance &
Improvement
x
214 Traffic
Improvement
x
215 Tri-Valley Transportation
Fund
x
216 Public Education &
Govt. (PEG) Fund
x
217 Refuse Vehicle
Impact Fund
x
218 Open Space
Development Fund
x
219 American Rescue
Plan Act of 2021
x x x x x x
251 Community Facilities
District 2014-1 (Acres)
x
252 Community Facilities
District 2014-1 (Faria)
x
301 Citywide
Landscaping
x
302 Citywide
Lighting
x
303-319 Special Landscaping
and Lighting Zones
x

10.2.c
Packet Pg. 304 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview All Funds Summaries
Proposed Budget 2023-2024 26
Department / Fund Relationship
General
Government
Admin
Svcs
Community
Development
Police
Services
Public
Works
Parks &
Community
Services Non-Dept
330 The Preserve Landscaping
and Lighting
x
341 Canyon
Park
x
342 Village Center
Common Area
x
344 Solid
Waste
x
345 Non Point
Drainage
x
346 Street
Smarts
x
347 TDM
Programs
x
349 Police Services
Donations
x
350 Na rcotic Asset
Forfeiture
x
351 TRAFFIX
Program
x
352 Abandoned Vehicle
Abatement Program
x
361 Dougherty Valley
GHAD
x x
362 Northwest San Ramon
GHAD
x
371 Housing
Successor
x
501 Pension Obligation Bond
(2010) Debt Services
x
512 COP #12 (2011)
ebt Service
x
521 LED Lights (2013)
Debt Service
x
Fund # Propietary
Funds
601 Investments
ISF
x
602 Vehicle/Equipment
Replacement ISF
x x x x
603 Info Services Equipment
Replacement ISF
x x x x x x
610 Insurance
Liability ISF
x x x x x x
611 Healthcare
ISF
x x x x x x
618
Infrstructure
Maintenance ISF x

10.2.c
Packet Pg. 305 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview All Funds Summaries
27 Proposed Budget 2023-2024
Statement Of Revenues, Expenditures And Changes In Fund Balance

GOVERNMENITAL FUND
General Fund
Special RevOperating
Special
Rev - NonOperatingSpecial Rev GHADs
Special Rev
- Housing
Successor
FUND BALANCE - 07/01/23 $ 25,103,135 $ 8,161,054 $ 23,113,337 $ 14,624,558 $ 2,218,334

REVENUES
Property Tax $ 25,114,068 $ - $ - $ - $ -
Special Assessments - 5,708,997 - 2,751,937 -
Sales and Use Tax 13,262,289 - - - -
Property Transfer Tax 1,317,992 - - - -
Transient Occupancy Taxes (TOT) 2,248,541 - - - -
Franchise Fees 5,688,497 - - - -
Licenses and Permits 3,283,250 - - 3,000 -
Intergovernmental 526,220 22,693,352 4,493,792 - -
Charges for Services 6,766,228 1,617,670 594,093 - -
Fines and Forfeitures 263,000 - - - -
Investment Income 333,167 - - 63,943 -
Development Fees - 595,821 12,324,927 - 4,015,500
Miscellaneous Revenue 3,670,772 1,331,444 - 36,988 -
TOTAL REVENUES 62,474,024 31,947,284 17,412,812 2,855,868 4,015,500

OTHER FINANCING SOURCES (USES)
Operating Transfers In 5,099,457 4,336,926 - - -
Operating Transfers Out (11,515,021) (5,654,715) (5,522,889) (124,037) -

TOTAL OTHER FINANCIAL SOURCES
(USES) (6,415,564) (1,317,789) (5,522,889) (124,037) NET INCREASE (DECREASE) (3,824,468) (1,101,698) 11,583,687 1,522,335 (932,887) FUND BALANCE - 06/30/24 $ 21,278,667 $ 7,059,356 $ 34,697,024 $ 16,146,893 $ 1,285,447

10.2.c
Packet Pg. 306 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview All Funds Summaries
Proposed Budget 2023-2024 28
Statement Of Revenues, Expenditures And Changes In Fund Balance

GOVERNMENITAL FUND PROPRIETARY
Debt Service
Capital
Projects Total
Internal
Service
Funds Grand Total
FUND BALANCE - 07/01/23 $ 997,823 $ 3,936,493 $ 86,426,065 $ 10,477,091 $ 96,903,156

REVENUES
Property Tax $ - $ - $ 25,114,068 $ - 25,114,068
Special Assessments - - 8,460,934 - 8,460,934
Sales and Use Tax - - 13,262,289 - 13,262,289
Property Transfer Tax - - 1,317,992 - 1,317,992
Transient Occupancy Taxes (TOT) - - 2,248,541 - 2,248,541 Franchise Fees - - 5,688,497 - 5,688,497
Licenses and Permits - - 3,286,250 - 3,286,250
Intergovernmental - 3,339,313 31,052,677 537,780 31,590,457 Charges for Services - - 8,977,991 102,000 9,079,991
Fines and Forfeitures - - 263,000 - 263,000
Investment Income - 300,000 697,110 94,134 791,244
Development Fees - - 16,936,248 - 16,936,248
Miscellaneous Revenue 3,485,778 1,000,000 9,524,982 14,111,714 23,636,696 TOTAL REVENUES 3,485,778 4,639,313 126,830,579 14,845,628 141,676,207

OTHER FINANCING SOURCES (USES)
Operating Transfers In 5,895,543 10,481,154 25,813,080 1,997,327 27,810,407 Operating Transfers Out (3,692,877) (100,000) (26,609,539) (1,188,368) (27,797,907)

TOTAL OTHER FINANCIAL
SOURCES (USES) 2,202,666 10,381,154 (796,459) 808,959 12,500 NET INCREASE (DECREASE) (207,099) 4,420,096 11,459,966 (888,427) 10,571,539 FUND BALANCE - 06/30/24 $ 790,724 $ 8,356,589 $ 97,886,031 $ 9,588,664 $ 107,474,695

10.2.c
Packet Pg. 307 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview All Funds Summaries
29 Proposed Budget 2023-2024
City Revenue by Fund
Fund # Fund Description
21/22
Actual
22/23
Revised
Budget Change
23/24
Proposed Change
101 General Fund $ 60,260,390 $ 62,634,091 3.94% $ 67,573,481 7.89% 201 Planning Cost
Recovery
235,942 312,157 32.30% 594,093 90.32%
202 Geographic
Information System
85,249 95,000 11.44% 125,000 31.58%
203-207 Development
Mitigation
735,598 1,235,735 67.99% 2,397,481 94.01%
208 Gas Tax 5,363,923 4,351,860 (18.87%) 4,493,792 3.26% 209-210 Park Development/
Henry Ranch Park
Dev
819,831 2,296,662 180.14% 5,610,611 144.29%
211 Crow Canyon
Project
30 - (100.00%) - -%
212 SCCJEPA 3,338,112 2,718,509 (18.56%) 2,822,259 3.82% 213 Street Maintenance
& Improvement
448,377 1,109,099 147.36% - (100.00%)
214 Traffic Improvement 400,861 878,135 119.06% 881,852 0.42% 215 Tri-Valley
Transportation Fund
334,759 355,837 6.30% 487,724 37.06%
216 Public Education &
Govt. (PEG) Fund
149,952 195,000 30.04% 195,000 -%
217 Refuse Vehicle
Impact Fund
887,148 1,615,220 82.07% 1,615,220 -%
218 Open Space
Development Fund
65,782 404,179 514.42% 595,821 47.42%
219 American Rescue
Plan Act of 2021
4,057,713 - (100.00%) - -%
251-252 Community
Facilities District
2014-1
369,998 383,253 3.58% 655,419 71.01%
301 Citywide
Landscaping
1,866,025 1,792,480 (3.94%) 1,793,280 0.04%
302 Citywide Lighting 783,544 799,175 1.99% 799,175 -%
303-319 Special Landscaping
and Lighting Zones
1,402,895 1,568,168 11.78% 1,528,189 (2.55%)
330 The Preserve
Landscaping and
Lighting
111,545 114,522 2.67% 127,821 11.61%
341 Canyon Park 6,302 10,990 74.39% 10,990 -%
342 Village Center
Common Area
4,156 21,890 426.71% 21,890 -%
343 Dougherty Valley 21,505,825 22,630,128 5.23% 25,281,429 11.72%

10.2.c
Packet Pg. 308 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview All Funds Summaries
Proposed Budget 2023-2024 30
City Revenue by Fund
Fund # Fund Description
21/22
Actual
22/23
Revised
Budget Change
23/24
Proposed Change
344 Solid Waste 1,372,192 1,412,215 2.92% 1,322,938 (6.32%) 345 Non Point Drainage 1,034,245 1,222,015 18.16% 1,226,000 0.33% 346 Street Smarts 184,442 242,750 31.61% 242,750 -%
347 TDM Programs 438,604 646,379 47.37% 656,420 1.55%
348 Law Enforcement
Block Grant
(153) - (100.00%) - -%
349 Police Services
Donations
327 - (100.00%) - -%
350 Narcotic Asset
Forfeiture
(2,154) - (100.00%) - -%
351 TRAFFIX Program 144,572 139,759 (3.33%) 211,868 51.60% 361 Dougherty Valley
GHAD
1,940,961 2,343,989 20.76% 2,285,226 (2.51%)
362 Northwest San
Ramon GHAD
374,143 459,506 22.82% 570,642 24.19%
371 Housing Successor (25,903) 2,393,320 (9339.55%) 4,015,500 67.78% 401 Capital Projects 19,040,981 18,636,644 (2.12%) 15,120,467 (18.87%) 501-521 Debt Service Funds 28,827,901 8,975,422 (68.87%) 9,381,321 4.52% TOTAL GOVERNMENTAL FUNDS 156,564,115 141,994,089 (9.31%) 152,643,659 7.50% 601-618 Internal Service
Funds 16,695,002 14,374,409 (13.90%) 16,842,955 17.17%
TOTAL PROPRIETARY FUNDS 16,695,002 14,374,409 (13.90%) 16,842,955 17.17% GRAND TOTAL $173,259,117 $ 156,368,498 (9.75%) $ 169,486,614 8.39% *Includes Transfers In
Special Rev GHADs: 1.7 % Special Rev GHADs: 1.7 % Special Rev GHADs: 1.7 % Housing Successor: 2.4 % Housing Successor: 2.4 % Housing Successor: 2.4 % General Fund: 39.9 % General Fund: 39.9 % General Fund: 39.9 % Special Rev -Operating: 21.4 % Special Rev -Operating: 21.4 % Special Rev -Operating: 21.4 % Interal Service Funds: 9.9 % Interal Service Funds: 9.9 % Interal Service Funds: 9.9 % CIP Fund: 8.9 % CIP Fund: 8.9 % CIP Fund: 8.9 % Special Rev - Non Operating: 10.3 % Special Rev - Non Operating: 10.3 % Special Rev - Non Operating: 10.3 % Debt Service Funds: 5.5 % Debt Service Funds: 5.5 % Debt Service Funds: 5.5 %

10.2.c
Packet Pg. 309 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview All Funds Summaries
31 Proposed Budget 2023-2024
Governmental Funds FY 2023/24
Revenue
TOT: 1.5 % TOT: 1.5 % TOT: 1.5 %
Property Property
Transfer Transfer
Tax: 0.9 % Tax: 0.9 %
Property
Transfer
Tax: 0.9 %
Intergovern- Intergovernmental: 20.3 % mental: 20.3 %Intergovernmental: 20.3 % Transfers Transfers
In: 16.9 % In: 16.9 %
Transfers
In: 16.9 % Property Property
Tax: 16.5 % Tax: 16.5 %
Property
Tax: 16.5 %
Other*: 20.1 % Other*: 20.1 % Other*: 20.1 %
Sales & Use Sales & Use
Tax: 8.7 % Tax: 8.7 %
Sales & Use
Tax: 8.7 %
Special Special
Assessments Assessments
: 5.5 % : 5.5 %
Special
Assessments
: 5.5 %
Charges for Charges for
Services: 5.9 % Services: 5.9 %
Charges for
Services: 5.9 % Franchise Franchise
Fees: 3.7 % Fees: 3.7 %
Franchise
Fees: 3.7 %
Proprietary Funds/Internal Service FY
2023/24 Revenue
Charges Charges
for
Services: 0.6 % Services: 0.6 %
Charges
for
Services: 0.6 %
Investment: 0.6 % Investment: 0.6 % Investment: 0.6 %
Miscellaneous Miscellaneous
Revenue: 83.8 % Revenue: 83.8 %
Miscellaneous
Revenue: 83.8 %
Transfers Transfers
In: 11.9 % In: 11.9 %
Transfers
In: 11.9 %
Intergovernmental: Intergovernmental:

3.1 % 3.1 %
Intergovernmental:

3.1 %
Revenue by Source
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

GOVERNMENTAL FUNDS
Property Tax $ 20,966,461 $ 21,833,889 $ 23,479,914 $ 24,376,859 $ 25,114,068 Special Assessments 7,357,516 7,662,724 7,772,816 8,062,579 8,460,934 Sales & Use Tax 10,404,998 10,811,205 12,124,019 11,298,342 13,262,289 Property Transfer Tax 659,048 1,043,996 1,213,062 1,054,696 1,317,992 Transient Occupancy Tax
(TOT) 2,316,300 735,224 1,744,152 2,317,261 2,248,541
Franchise Fees 4,994,029 5,434,322 5,444,056 5,737,096 5,688,497 Licenses & Permits* 2,060,876 1,930,271 2,714,502 2,749,750 3,286,250 Charges for Services 6,799,382 4,970,294 6,980,100 8,180,031 8,977,991 Fines & Forfeitures* 303,509 193,634 140,752 289,000 263,000 Investment Income* 2,929,627 192,496 (2,307,880) 540,274 697,110 Development Fees* 1,676,360 3,115,719 2,438,238 9,877,377 16,936,248 Intergovernmental 26,842,767 25,232,058 29,054,407 30,837,683 31,052,677 Debt Proceeds 24,348,385 - 23,361,407 - -
Miscellaneous Revenue* 4,761,782 4,156,524 6,240,789 9,421,625 9,524,982 Subtotal 116,421,040 87,312,356 120,400,334 114,742,573 126,830,579 Transfers In 33,601,529 43,308,524 36,163,781 27,251,516 25,813,080 TOTAL $ 150,022,569 $ 130,620,880 $ 156,564,115 $ 141,994,089 $152,643,659 *Included as Other Revenue

PROPRIETARY/INTERNAL SERVICE FUNDS
Charges for Services $ 27,362 $ 46,941 $ 66,648 $ 102,000 $ 102,000 Investment Income 364,655 848,652 (722,968) 65,731 94,134 Intergovernmental 684,336 885,687 730,124 820,203 537,780 Miscellaneous Revenue 10,767,883 11,546,026 14,346,852 11,580,486 14,111,714 Subtotal 11,844,236 13,327,306 14,420,656 12,568,420 14,845,628 Transfers In 5,912,654 738,890 2,274,346 1,805,989 1,997,327 TOTAL $ 17,756,890 $ 14,066,196 $ 16,695,002 $ 14,374,409 $ 16,842,955 GRAND TOTAL $ 167,779,459 $ 144,687,076 $ 173,259,117 $ 156,368,498 $169,486,614

10.2.c
Packet Pg. 310 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview All Funds Summaries
Proposed Budget 2023-2024 32
Special Rev - DV GHAD: 0.8 % Special Rev - DV GHAD: 0.8 % Special Rev - DV GHAD: 0.8 % General Fund: 44.9 % General Fund: 44.9 % General Fund: 44.9 % Special Rev - Operating: 23.5 % Special Rev - Operating: 23.5 % Special Rev - Operating: 23.5 % CIP Fund: 6.7 % CIP Fund: 6.7 % CIP Fund: 6.7 %
Interal Service Funds: 11.1 % Interal Service Funds: 11.1 % Interal Service Funds: 11.1 % Special Rev - Non Operating: 3.7 % Special Rev - Non Operating: 3.7 % Special Rev - Non Operating: 3.7 % Debt Service Funds: 9.3 % Debt Service Funds: 9.3 % Debt Service Funds: 9.3 % Expenditures By Fund
FUND # FUND DESCRIPTION
21/22
Actual
22/23
Revised
Budget CHANGE
23/24
Proposed CHANGE
101 General Fund $ 59,868,172 $ 64,004,182 6.91% $ 71,397,949 11.55% 201 Planning Cost Recovery 480,382 164,422 (65.77%) 203,504 23.77% 202 Geographic Information System 92,042 102,533 11.40% 102,732 0.19% 203-207 Development Mitigation 1,031,484 100,980 (90.21%) 107,871 6.82% 208 Gas Tax 4,102,153 8,319,022 102.80% 3,578,303 (56.99%) 209-210 Park Development 717,293 723,280 0.83% 1,439,145 98.97% 211 Crow Canyon Project 4,497 - (100.00%) - -%
212 SCCJEPA 4,031,484 43,960 (98.91%) 32,871 (25.23%)
213 Street Maintenance & Improvement 1,330,362 440,939 (66.86%) 76,699 (82.61%) 214 Traffic Improvement 265,988 67,990 (74.44%) 288,000 323.59% 215-216 Public Education & Govt. (PEG) Fund 162,229 1,162,000 616.27% 250,000 (78.49%) 217 Refuse Vehicle Impact Fund 1,545,000 750,000 (51.46%) 1,749,996 133.33% 218 Open Space Development Fund - - -% 1,000,000 -%
219 American Rescue Plan Act of 2021 4,057,713 - (100.00%) - -% 251-252 Community Facilities District 2014-1 368,891 383,253 3.89% 655,419 71.01% 301 Citywide Landscaping 1,746,395 1,985,138 13.67% 1,903,219 (4.13%) 302 Citywide Lighting 1,213,503 967,867 (20.24%) 945,915 (2.27%) 303-319 Special Landscaping and Lighting Zones 1,786,876 1,926,396 7.81% 1,726,275 (10.39%) 330 The Preserve Landscaping and Lighting 13,459 69,883 419.23% 110,379 57.95% 341 Canyon Park 12,631 61,943 390.40% 61,613 (0.53%)
342 Village Center Common Area 4,417 6,294 42.49% 10,289 63.47% 343 Dougherty Valley 22,964,648 22,684,735 (1.22%) 25,281,429 11.45% 344 Solid Waste 1,881,481 1,406,472 (25.25%) 1,355,642 (3.61%) 345 Non Point Drainage 1,028,841 1,246,922 21.20% 1,264,551 1.41% 346 Street Smarts 144,260 123,923 (14.10%) 234,144 88.94% 347 TDM Programs 438,601 646,379 47.37% 650,896 0.70%
350 Narcotic Asset Forfeiture 47,273 222,010 369.63% - (100.00%) 351 TRAFFIX Program 123,736 139,759 12.95% 186,141 33.19% 361 Dougherty Valley GHAD 707,904 1,108,369 56.57% 1,187,937 7.18% 362 GHAD-NWSR 234 - (100.00%) 145,596 -%
371 Housing Successor 158,313 146,477 (7.48%) 4,948,387 3278.27% 401 Capital Projects 17,995,813 17,142,001 (4.74%) 10,700,371 (37.58%) 501-521 Debt Service Funds 29,790,073 9,625,422 (67.69%) 9,588,420 (0.38%) TOTAL GOVERNMENTAL FUNDS 158,116,148 135,772,551 (14.13%) 141,183,693 3.99% 601-618 Internal Service Funds 16,944,777 16,446,043 (2.94%) 17,731,382 7.82% TOTAL PROPRIETARY FUNDS 16,944,777 16,446,043 (2.94%) 17,731,382 7.82% GRAND TOTAL $ 175,060,925 $ 152,218,594 (13.05%) $ 158,915,075 4.40% *Includes Transfers Out

10.2.c
Packet Pg. 311 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview All Funds Summaries
33 Proposed Budget 2023-2024
Governmental Funds
FY 2023/24 Expenditure
Material & Material &
Supplies: 1.8 % Supplies: 1.8 %
Material &
Supplies: 1.8 %
Other: 1.4 % Other: 1.4 % Other: 1.4 %
Capital Capital
Outlay: 3.9 % Outlay: 3.9 %
Capital
Outlay: 3.9 %
Salaries: 27.4 % Salaries: 27.4 % Salaries: 27.4 %
Transfers Transfers
Out: 18.8 % Out: 18.8 %
Transfers
Out: 18.8 %
Contract Contract
Services: 18.3 % Services: 18.3 %
Contract
Services: 18.3 %
CIP: 7.5 % CIP: 7.5 % CIP: 7.5 %
Benefits: 10.0 % Benefits: 10.0 % Benefits: 10.0 %
Internal Dept Internal Dept
Charges: 6.6 % Charges: 6.6 %
Internal Dept
Charges: 6.6 %
Debt
Service: 4.2 % Service: 4.2 %
Debt
Service: 4.2 %
Internal Service Funds
FY 2023/24 Expenditure
Contract Contract
Services: 0.8 % Services: 0.8 %
Contract
Services: 0.8 %
Internal Internal
Dept
Charges: 0.1 % Charges: 0.1 %
Internal
Dept
Charges: 0.1 %
Salaries: 0.3 % Salaries: 0.3 % Salaries: 0.3 %
Other
Costs: 83.4 % Costs: 83.4 %
Other
Costs: 83.4 %
Transfers Transfers
Out: 6.7 % Out: 6.7 %
Transfers
Out: 6.7 %
Benefits: 0.1 % Benefits: 0.1 % Benefits: 0.1 %
Capital Capital
Outlay: 8.6 % Outlay: 8.6 %
Capital
Outlay: 8.6 %
Expenditures By Category
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

GOVERNMENTAL FUNDS
Salaries & Benefits $ 31,934,792 $ 32,442,808 $ 34,420,996 $ 37,779,186 $ 38,657,555 Benefits 10,682,057 12,754,923 13,066,036 9,160,198 14,174,641 Internal Department Charges 5,870,508 6,669,764 8,126,766 8,843,682 9,287,034 Contract Services 18,914,686 19,692,745 22,392,943 25,662,062 25,857,591 Material & Supplies 2,049,905 2,018,861 2,515,371 2,689,345 2,527,889 Other Costs 1,541,082 1,234,075 1,918,504 815,173 2,030,904 Capital Outlay 35,390 3,894,290 263,087 446,596 5,542,626 Capital Improvement Program
(CIP) 17,761,152 16,221,152 11,705,057 16,778,001 10,600,371 Debt Service 4,515,904 4,859,201 27,140,073 5,687,972 5,895,543 Subtotal 93,305,476 99,787,819 121,548,833 107,862,215 114,574,154 Transfers Out 34,926,760 43,361,118 36,567,315 27,910,336 26,609,539 TOTAL 128,232,236 143,148,937 158,116,148 135,772,551 141,183,693

PROPRIETARY/INTERNAL SERVICE FUNDS
Salaries 476,143 874,634 688,287 45,422 59,812
Benefits 1,991,611 1,543,377 1,566,730 12,281 19,195
Internal Department Charges 31,104 9,265 68,002 8,028 12,454 Contract Services 15,647 - 18,347 140,000 140,000
Other Costs 10,081,613 11,362,998 12,083,737 12,848,238 14,794,827 Capital Outlay 804,283 1,152,287 602,323 2,275,905 1,516,726 Subtotal 13,400,401 14,942,561 15,027,426 15,329,874 16,543,014 Transfers Out 4,587,422 670,795 1,917,351 1,116,169 1,188,368 TOTAL 17,987,823 15,613,356 16,944,777 16,446,043 17,731,382 GRAND TOTAL $146,220,059 $158,762,293 $175,060,925 $152,218,594 $ 158,915,075

10.2.c
Packet Pg. 312 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview All Funds Summaries
Proposed Budget 2023-2024 34
Non-Departmental: 0.3 % Non-Departmental: 0.3 % Non-Departmental: 0.3 % Public Works: 41.9 % Public Works: 41.9 % Public Works: 41.9 % Police Services: 30.9 % Police Services: 30.9 % Police Services: 30.9 % Parks & Community Services: 10.0 % Parks & Community Services: 10.0 % Parks & Community Services: 10.0 % Administrative Services: 6.7 % Administrative Services: 6.7 % Administrative Services: 6.7 % Community Development: 6.0 % Community Development: 6.0 % Community Development: 6.0 % General Government: 4.2 % General Government: 4.2 % General Government: 4.2 % City Expenditures by Department
Governmental Funds
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
General Government $ 2,566,731 $ 2,886,882 $ 3,136,173 $ 3,499,106 $ 3,910,791 Administrative Services 4,536,396 4,738,769 5,137,666 5,647,455 6,200,134 Community Development 3,386,261 4,008,140 4,424,272 5,543,037 5,616,142 Police Services 22,679,007 23,819,826 26,023,422 23,962,929 28,842,256 Public Works 30,925,111 32,400,805 36,028,315 37,817,319 39,040,351 Parks & Community Services 6,850,759 6,892,054 7,774,508 8,460,650 9,311,640 San Ramon Housing 129,936 141,159 149,307 146,477 -
Non-Departmental 6,004 30,293 12,229 385,000 300,000
TOTAL $ 71,080,205 $ 74,917,928 $ 82,685,892 $ 85,461,973 $ 93,221,314 * Excludes Transfers, CIP, Debt Service, & Internal Service Funds

10.2.c
Packet Pg. 313 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview All Funds Summaries
35 Proposed Budget 2023-2024
Interfund Transfers Schedule
Fund No. Fund Description Transfer In Transfer Out
101 General Fund $ 5,099,457 $ 11,515,021
203-207 Development Mitigation - 107,871
208 Gas Tax - 3,578,303
209 Park Development - 1,439,145
212 SCCJEPA - 32,871
213 Street Maintenance & Improvement - 76,699
214 Traffic Improvement - 288,000
216 Public Education and Government - -
217 Refuse Vehicle Impact Fee - 1,749,996
218 Open Space Development Fund - 1,000,000
251-252 Community Facilities District 2014-1 - 655,419
301 Citywide Landscaping - 628,544
302 Citywide Lighting - 256,044
303-319 Special Landscaping and Lighting Zones 397,869 390,253 330 The Preserve Landscaping and Lighting 13,299 12,411 341 Canyon Park - 2,517
342 Village Center Common 15,884 3,971
343 Dougherty Valley 3,874,874 955,560
346 Street Smarts 35,000 -
361 Dougherty Valley GHAD - 124,037
401 Capital Improvement Program 10,481,154 100,000
501 Pension Obligation Bond (2010) Debt Service 1,397,950 1,397,950 512 COP #12 Debt Service 494,150 -
513 COP #13 Debt Service 1,608,450 207,099
514 Pension Obligation Bond (2021) Debt Service 2,087,828 2,087,828 521 LED Light Debt Service 307,165 -
602 Vehicle/Equipment Replacement - -
610 Insurance Liability 497,327 -
618 Infrastructure Maintenance 1,500,000 1,188,368
705 Dougherty Valley Performaning Arts* - 12,500
Total $ 27,810,407 $ 27,810,407
*Trust/Agency Fund

10.2.c
Packet Pg. 314 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Staffing

10.2.c
Packet Pg. 315 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview Staffing
37 Proposed Budget 2023-2024
Staffing
Citywide Position Changes Overview
The total authorized regular staffing level of 280.75 FTEs for the FY 2023-24, increased 1.0 from the FY 2022-23 Adopted Budget of 279.75 FTEs. While there is an overall increase in staffing, many departments continue to operate at a low level when compared to historical staffing ratios.

Community Development Department
■ Converted 1 Building Inspector from Limited Term to Permanent during FY 2022-23 ■ Continue to unfund 1 position:
● Assistant Planner
Parks & Community Services Department
■ Continue to unfund 5 positions:
● 2 Office Technicians
● 1 Office Specialist
● 1 Recreation Coordinator
● 1 Program Manager

10.2.c
Packet Pg. 316 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview Staffing
Proposed Budget 2023-2024 38
Full Time Equivalents (FTE) by Department
19/20
Actual Change
20/21
Actual Change
21/22
Actual Change
22/23
Revised
Budget Change
23/24
Proposed
General Government 10.00 - 10.00 1.00 11.00 (1.00) 10.00 - 10.00 Administrative Services 20.00 (1.00) 19.00 - 19.00 - 19.00 - 19.00 Community Development 17.00 1.00 18.00 2.00 20.00 2.00 22.00 - 22.00 Public Works 103.75 - 103.75 3.00 106.75 - 106.75 - 106.75 Police Services 88.00 - 88.00 1.00 89.00 - 89.00 - 89.00 Parks & Community
Services 34.00 - 34.00 - 34.00 - 34.00 - 34.00
TOTAL 272.75 - 272.75 7.00 279.75 1.00 280.75 - 280.75
Full Time Equivalents (FTE) Last Ten Fiscal Years & FY 2023/24 Proposed Budget 245.6 252.8 252.8 258.75 260.75 260.75 266.75 272.75 272.75 272.75 279.75 279.75 280.75 280.75 280.75 FY13/14 FY14/15 FY15/16 FY16/17 FY17/18 FY18/19 FY20/21 FY21/22 FY22/23 FY23/24 0 50
100
150
200
250
300
350

10.2.c
Packet Pg. 317 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview Staffing
39 Proposed Budget 2023-2024
Authorized Personnel by Classification FY 2023-24
Job Classification FTE Count
Accountant 1.00
Administrative Analyst 7.00
Administrative Coordinator 13.75
Assistant City Attorney 1.00
Assistant City Manager 1.00
Assistant Planner 1.00
Associate Engineer 6.00
Associate Planner 2.00
City Attorney 1.00
City Clerk 1.00
City Manager 1.00
Department Director 4.00
Deputy City Clerk 1.00
Division Manager 10.00
Electrician I I 1.00
Engineering Specialist 2.00
Executive Assistant 1.00
I T Network Analyst 1.00
I T Specialist 4.00
Inspector 6.00
Maintenance Coordinator 15.00
Maintenance Specialist 13.00
Maintenance Supervisor 10.00
Maintenance Technician I 1.00
Maintenance Technician I I 29.00
Office Specialist 15.00
Office Technician I I 11.00
Paralegal 1.00
Planning Specialist 1.00
Plans Examiner 1.00
Police Captain 2.00
Police Chief 1.00
Police Corporal 9.00
Police Lieutenant 5.00
Police Officer 43.00
Police Sergeant 10.00
Police Services Technician I I 4.00
Program Manager 10.00
Recreation Coordinator 11.00
Recreation Supervisor 6.00
Recreation Technician 3.00
Senior Administrative Analyst 4.00
Senior Civil Engineer 4.00

10.2.c
Packet Pg. 318 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview Staffing
Proposed Budget 2023-2024 40
Department Staffing Allocation
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
General Government
City Manager Office
Administrative Analyst 1.00 1.00 1.00 1.00 1.00
City Manager 1.00 1.00 1.00 1.00 1.00
Deputy City Manager 1.00 1.00 1.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00 1.00 1.00
City Attorney Office
Administrative Coordinator - - 1.00 1.00 1.00
Assistant City Attorney 1.00 1.00 1.00 1.00 1.00
City Attorney 1.00 1.00 1.00 1.00 1.00
Paralegal 1.00 1.00 1.00 1.00 1.00
City Clerk Office
City Clerk 1.00 1.00 1.00 1.00 1.00
Deputy City Clerk 1.00 1.00 1.00 1.00 1.00
Office Technician I/II 1.00 1.00 - - -
TOTAL 10.00 10.00 10.00 10.00 10.00
Administrative Services
Accountant - - 1.00 1.00 1.00
Administrative Analyst 3.00 3.00 3.00 3.00 3.00
Administrative Coordinator 3.00 1.00 1.00 1.00 1.00
Director 1.00 1.00 1.00 1.00 1.00
Division Manager 3.00 3.00 3.00 3.00 3.00
Information Technology
Specialist 3.00 4.00 4.00 4.00 4.00
Network Analyst 1.00 1.00 1.00 1.00 1.00
Office Specialist 3.00 5.00 4.00 4.00 4.00
Office Technician I/II* 1.00 - - - -
Program Manager - - 1.00 1.00 1.00
Senior Administrative Analyst 2.00 1.00 - - -
TOTAL 20.00 19.00 19.00 19.00 19.00
Authorized Personnel by Classification FY 2023-24
Job Classification FTE Count
Senior Inspector 3.00
Senior Planner 1.00
Supervising Inspector 2.00
TOTAL 280.75

10.2.c
Packet Pg. 319 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview Staffing
41 Proposed Budget 2023-2024
Department Staffing Allocation
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
Community Development
Administrative Coordinator - - - - 1.00
Assistant Planner 1.00 1.00 1.00 1.00 1.00
Associate Planner 2.00 2.00 2.00 2.00 2.00
Director 1.00 1.00 1.00 1.00 1.00
Division Manager 2.00 2.00 2.00 2.00 2.00
Inspector 3.00 3.00 4.00 4.00 4.00
Office Specialist 2.00 3.00 4.00 3.00 3.00
Office Technician I/II* 1.00 1.00 2.00 2.00 2.00
Planning Specialist 1.00 1.00 1.00 1.00 1.00
Plans Examiner 1.00 1.00 1.00 1.00 1.00
Senior Engineer 1.00 1.00 1.00 1.00 1.00
Senior Inspector - - - 1.00 1.00
Senior Planner 1.00 1.00 1.00 1.00 1.00
Supervising Inspector 1.00 1.00 1.00 1.00 1.00
TOTAL 17.00 18.00 21.00 21.00 22.00
Police Services
Administrative Analyst 2.00 2.00 1.00 1.00 1.00
Administrative Coordinator 5.00 5.00 6.00 6.00 6.00
Captain 2.00 2.00 2.00 2.00 2.00
Chief 1.00 1.00 1.00 1.00 1.00
Corporals 9.00 9.00 9.00 9.00 9.00
Lieutenant 5.00 5.00 5.00 5.00 5.00
Maintenance Supervisor - - 1.00 1.00 1.00
Office Specialist 4.00 4.00 4.00 3.00 3.00
Office Technician I/II 3.00 3.00 3.00 3.00 3.00
Police Officer 42.00 42.00 42.00 43.00 43.00
Police Services Technician I/II 4.00 4.00 4.00 4.00 4.00 Program Manager 1.00 1.00 1.00 1.00 1.00
Sergeant 10.00 10.00 10.00 10.00 10.00
TOTAL 88.00 88.00 89.00 89.00 89.00
Public Works
Transportation Services
Division Manager 1.00 1.00 1.00 1.00 1.00
Engineering Specialist 1.00 1.00 1.00 1.00 1.00
Office Specialist 1.00 1.00 1.00 1.00 1.00
Senior Administrative Analyst 1.00 1.00 1.00 1.00 1.00
Engineering Services
Administrative Analyst 1.00 1.00 1.00 1.00 1.00

10.2.c
Packet Pg. 320 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Overview Staffing
Proposed Budget 2023-2024 42
Department Staffing Allocation
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
Associate Engineer 5.00 5.00 6.00 6.00 6.00
Division Manager 2.00 2.00 2.00 2.00 2.00
Engineering Specialist 1.00 1.00 1.00 1.00 1.00
Inspector 2.00 2.00 2.00 2.00 2.00
Office Specialist 1.00 1.00 2.00 1.00 1.00
Senior Administrative Analyst 2.00 2.00 1.00 1.00 1.00
Senior Engineer 3.00 3.00 3.00 3.00 3.00
Senior Inspector 2.00 2.00 2.00 2.00 2.00
Supervising Inspector 1.00 1.00 1.00 1.00 1.00
Public Services
Administrative Coordinator 2.75 2.75 2.75 3.75 3.75
Director 1.00 1.00 1.00 1.00 1.00
Division Manager 1.00 1.00 1.00 1.00 1.00
Electrician I/II - - 1.00 1.00 1.00
Maintenance Coordinator 14.00 14.00 15.00 15.00 15.00
Maintenance Specialist 14.00 14.00 14.00 13.00 13.00
Maintenance Supervisor 9.00 9.00 9.00 9.00 9.00
Maintenance Technician I/II 29.00 29.00 29.00 30.00 30.00 Office Specialist - - 1.00 1.00 1.00
Office Technician I/II 2.00 2.00 1.00 1.00 1.00
Program Manager 5.00 5.00 5.00 5.00 5.00
Senior Administrative Analyst 2.00 2.00 2.00 2.00 2.00
TOTAL 103.75 103.75 106.75 106.75 106.75
Parks & Community Services
Administrative Analyst 2.00 2.00 2.00 1.00 1.00
Administrative Coordinator 1.00 1.00 1.00 1.00 1.00
Director 1.00 1.00 1.00 1.00 1.00
Division Manager 1.00 1.00 1.00 1.00 1.00
Office Specialist 2.00 2.00 2.00 2.00 2.00
Office Technician I/II 5.00 5.00 5.00 5.00 5.00
Program Manager 3.00 3.00 3.00 3.00 3.00
Recreation Coordinator 10.00 10.00 10.00 11.00 11.00
Recreation Supervisor 6.00 6.00 6.00 6.00 6.00
Recreation Technician 3.00 3.00 3.00 3.00 3.00
TOTAL 34.00 34.00 34.00 34.00 34.00
GRANT TOTAL 272.75 272.75 279.75 279.75 280.75

10.2.c
Packet Pg. 321 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 43 Proposed Budget 2023-2024

THIS PAGE INTENTIONALLY LEFT BLANK

10.2.c
Packet Pg. 322 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds

10.2.c
Packet Pg. 323 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds General Fund
45 Proposed Budget 2023-2024
General Fund
The General Fund is the most versatile of all the City’s funds because it has no specific legal restrictions as to its use.

It is the City’s main operating fund. General Fund revenue includes property taxes, sales and use taxes, transient occupancy taxes, franchise fees, licenses and permits, intergovernmental charges for services, investment income, and various miscellaneous revenues. The General Fund revenue is primarily used to support public safety, parks, and other administrative services.

Budget Assumptions for General Revenues
This section provides additional background, history, and forecast information for the following major General Fund revenue categories that together make up 85% of General Fund revenues:
■ Property Taxes
■ Sales and Use Taxes
■ Transient Occupancy Taxes (TOT/Hotel Taxes)
■ Franchise Fees
■ Charges for Services
Property Taxes
Description: Property tax is an ad valorem tax based on property value imposed on secured real property such as land and permanently attached improvements such as buildings and unsecured (movable) property. Proposition 13 adopted by California voters on June 6, 1978, provided a comprehensive system for the assessment and limitation on growth of real property taxes. Property owners pay the tax based on their real property’s adjusted assessed full value. Proposition 13 also set the FY 1975/76 assessed values as the base year from which future annual inflationary assessed value increases would grow; however, growth is limited to 2% for any given year. The County Assessor is responsible for the reappraisal of each real property parcel when there are purchases, construction, or other statutorily defined improvements as a change in ownership.

Forecast: The most significant property tax revenue indicator is the change in property assessed full values, and the primary influences on that change are the annual inflation adjustment provided by Proposition 13, ownership change, and new construction. Assessed Valuation increase per County Assessor letter for San Ramon for FY 2022-23 was 5.98%. The increases used for FY 2023-24 was 4%. Property taxes are the City’s single largest revenue source; comprising 40% of the total FY 2023-24 projected revenues, or $25.1 million. Millions Property Taxes
$19.6 $20.8 $21 $21.9 $23.5 $24.4 $24.4 $25.1 $25.9 $27.1 $28.3 $29.5 FY2018
Actuals
FY2019
Actuals
FY2020
Actuals
FY2021
Actuals
FY2022
Actuals
FY2023
Adj Bdgt
FY2023
Estimate
FY2024
Proposed
FY2025
Projected
FY2026
Projected
FY2027
Projected
FY2028
Projected
$0
$8
$16
$24
$32
$40

10.2.c
Packet Pg. 324 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds General Fund
Proposed Budget 2023-2024 46
Transient Occupancy Taxes (TOT/Hotel Taxes)
Description: TOT rate of 7.25% is assessed on occupancies of 30 days or less. It is paid by hotel and motel customers in addition to the room rate so that visitors may contribute to the cost of the public services they enjoy during their stay.

Forecast: Occupancy rates have plummeted in FY 2019-20 and FY 20-21 due to the COVID 19 pandemic. Future revenue growth assumes a gradual return of travel activity, however, this revenue source may not return to the prepandemic level. The last three years of the forecast are projected to grow at 9.2% in FY 2025-26, and 7% thereafter.

TOT is projected at $2.2 million for FY 2022-23 and $2.2 million for FY 2023-24.

Sales and Use Taxes
Description: Sales and Use taxes are collected by the State, which then reallocates back to the City its respective share. Sales tax is the 1% allocated to the City collected on the sale of taxable goods within the City of San Ramon.

This is the place where the transaction occurs or the order is taken when the goods are located at the time the sales occur. Use tax is the corresponding tax on transactions involving taxable goods purchased out of state for use or storage in the City. It applies when the title to the goods passes to the purchaser at a point outside of California.

Goods that ship to a customer from outside the state are generally subject to use tax. It is allocated to the City from a countywide pool based on the place of sale or first functional use.

Forecast: City staff work with HDL Companies, the City’s consultant in projecting these revenue resources. The effects of the COVID-19 pandemic on businesses and the shift in consumer spending from brick-and-mortar locations to online purchases are reflected in the growth patterns of these segments. This revenue source is very volatile, depending on both the global and local economy and employment factors. Sales and Use taxes (collectively named Sales Taxes in the budget document are the City’s second-largest revenue source; comprising 21% of the total FY 2023-24 General Fund revenues, or $13.3 million. Millions Sales and Use Tax
$9.4
$10.9 $10.4 $10.8
$12.1 $11.3
$13.3 $13.3 $13.8 $14.3 $14.9 $15.5
FY2018
Actuals
FY2019
Actuals
FY2020
Actuals
FY2021
Actuals
FY2022
Actuals
FY2023
Adj Bdgt
FY2023
Estimate
FY2024
Proposed
FY2025
Projected
FY2026
Projected
FY2027
Projected
FY2028
Projected
$0
$4
$8
$12
$16
$20

10.2.c
Packet Pg. 325 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds General Fund
47 Proposed Budget 2023-2024
Franchise Fees
Description: State law provides cities with the authority to grant franchises to privately-owned utilities and other companies for their use of the public right-of-way. The City receives franchise fees from the electric and gas utility, the solid waste collection company, local cable companies, and certain other entities for their privilege of using the public right-of-way within the City. The dominant franchise fees are calculated as a percentage of the respective franchisee’s gross revenues, subject to specified statutory adjustments, earned from services delivered or performed by the franchisee within the City. The solid waste collection franchise fees are negotiated between the City and the refuse collector.

Forecast: The FY 2022-23 estimate shows a slight increase from the prior year, with a 1% increase projected for FY 2023-24. The projected FY 2023-24 franchise fees revenue of $5.7 million represents 9% of General Fund revenues. Millions Franchise Fees
$4.6 $4.8 $5 $5.4 $5.4 $5.7 $5.7 $5.7 $6 $6.2 $6.5 $6.7 FY2018
Actuals
FY2019
Actuals
FY2020
Actuals
FY2021
Actuals
FY2022
Actuals
FY2023
Adj Bdgt
FY2023
Estimate
FY2024
Proposed
FY2025
Projected
FY2026
Projected
FY2027
Projected
FY2028
Projected
$0
$2
$4
$6
$8
Millions
Transient Occupancy Taxes
$3 $3.3
$2.3
$0.8
$1.7
$2.3 $2.3 $2.2
$3.8
$4.2 $4.5 $4.7
FY2018
Actuals
FY2019
Actuals
FY2020
Actuals
FY2021
Actuals
FY2022
Actuals
FY2023
Adj Bdgt
FY2023
Estimate
FY2024
Proposed
FY2025
Projected
FY2026
Projected
FY2027
Projected
FY2028
Projected
$0
$2
$4
$6

10.2.c
Packet Pg. 326 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds General Fund
Proposed Budget 2023-2024 48
Charges for Services
Description: Charges for Services are fees imposed upon the user of a service provided by the City’s departments such as fees from the Parks & Community Services department for youth sports, aquatics, or other recreational classes or fees from the Community Development department for plan checking and inspection services. Generally, a service charge can be levied when the service can be measured and sold to a particular identified user. The rationale is that certain services are primarily for the benefit of individuals rather than the general public. Individuals desiring or benefiting from the service should pay the costs associated with that service. Fees charged are limited to the cost required to provide the service as prescribed by Article XIIIB of the State Constitution. Service charges are imposed to support services to the individual.

Forecast: The FY 2022-23 Estimate shows a 2.8% from the prior year. Due to the COVID-19 pandemic, many programs and services were not available to citizens due to mandated closures per the State and County of Contra Health Orders addressing the COVID-19 pandemic during FY 2019-20 and FY 20-21. Each operating department is responsible for projecting this revenue source. The budget for FY 2023-24 shows a 12% increase from the FY 2022-23 Estimate at $6.8 million. Millions
Charges for Services
$7.5
$6.8
$5.2
$3.3
$5.8 $6.3 $6
$6.8
$6 $6.2 $6.2 $6.6
FY2018
Actuals
FY2019
Actuals
FY2020
Actuals
FY2021
Actuals
FY2022
Actuals
FY2023
Adj Bdgt
FY2023
Estimate
FY2024
Proposed
FY2025
Projected
FY2026
Projected
FY2027
Projected
FY2028
Projected
$0
$2
$4
$6
$8
$10

10.2.c
Packet Pg. 327 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds General Fund
49 Proposed Budget 2023-2024
General Fund
Revenues, Expenditures and Changes in Fund Balance
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
FUND BALANCE - Beginning $ 13,888,558 $ 19,221,260 $ 19,221,260 $ 23,838,680 $ 25,103,135

REVENUES
Property Tax $ 20,966,460 $ 21,862,846 $ 23,479,914 $ 24,376,859 $ 25,114,068 Sales and Use Tax 10,404,998 10,778,006 12,124,019 11,298,342 13,262,289 Property Transfer Tax 659,048 1,043,996 1,213,062 1,054,696 1,317,992 Transient Occupancy Taxes
(TOT) 2,316,300 768,418 1,744,152 2,317,261 2,248,541
Franchise Fees 4,994,029 5,434,322 5,444,056 5,737,096 5,688,497 Licenses and Permits 2,056,556 1,924,751 2,705,182 2,748,250 3,283,250 Charges for Services 5,134,909 3,283,166 5,860,232 6,251,004 6,766,228 Fines and Forfeitures 226,159 171,855 133,028 289,000 263,000 Investment Income 246,780 (5,670) (266,707) 105,000 333,167 Intergovernmental 1,435,412 335,787 8,668,465 498,484 526,220 Miscellaneous Revenue 2,059,249 1,559,056 3,067,630 3,176,466 3,670,772 TOTAL 50,499,900 47,156,533 64,173,033 57,852,458 62,474,024

EXPENDITURES
General Government 2,566,731 2,886,882 3,136,173 3,375,183 3,676,647 Administrative Services 4,484,607 4,696,664 5,077,594 5,581,724 6,108,673 Community Development 3,233,757 3,959,245 4,200,211 5,378,615 5,412,638 Police Services 14,226,581 15,109,710 16,429,678 14,952,835 18,170,314 Public Works 14,088,175 14,747,836 16,002,177 16,358,883 17,153,016 Parks & Community Services 6,850,759 6,892,054 7,774,508 8,460,650 9,311,640 Non-Departmental (869) 10,000 - 50,000 50,000
TOTAL 45,449,741 48,302,391 52,620,341 54,157,890 59,882,928

OTHER FINANCING SOURCES (USES)
Operating Transfers In 3,653,142 9,946,307 4,338,677 4,781,633 5,099,457 Operating Transfers Out (7,247,809) (4,923,239) (11,273,949) (9,846,292) (11,515,021) TOTAL (3,594,667) 5,023,068 (6,935,272) (5,064,659) (6,415,564) NET INCREASE/(DECREASE) $ 1,455,492 $ 3,877,210 $ 4,617,420 $ (1,370,091) $ (3,824,468) FUND BALANCE - Ending $ 15,344,050 $ 19,221,260 $ 23,838,680 $ 22,468,589 $ 21,278,667

10.2.c
Packet Pg. 328 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds General Fund
Proposed Budget 2023-2024 50
General Fund Revenues by Source
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
Property Tax $ 20,966,460 $ 21,862,846 $ 23,479,914 $ 24,376,859 $ 25,114,068 Sales Tax 10,404,998 10,778,006 12,124,019 11,298,342 13,262,289 Property Transfer Tax 659,048 1,043,996 1,213,062 1,054,696 1,317,992 Transient Occupancy Tax (TOT) 2,316,300 768,418 1,744,152 2,317,261 2,248,541 Franchise Fees 4,994,029 5,434,322 5,444,056 5,737,096 5,688,497 Licenses & Permits* 2,056,556 1,924,751 2,705,182 2,748,250 3,283,250 Charges for Services 5,134,909 3,283,166 5,860,232 6,251,004 6,766,228 Fines & Forfeitures* 226,159 171,855 133,028 289,000 263,000 Investment Income* 246,780 (5,670) (266,707) 105,000 333,167 Intergovernmental 1,435,412 335,787 8,668,465 498,484 526,220 Miscellaneous Revenue* 2,059,249 1,559,056 3,067,630 3,176,466 3,670,772 Transfers In 3,653,142 9,946,307 4,338,677 4,781,633 5,099,457 TOTAL $ 54,153,042 $ 57,102,840 $ 68,511,710 $ 62,634,091 $ 67,573,481 * Included as other revenue
TOT: 3.3 % TOT: 3.3 % TOT: 3.3 %
Property Transfer Tax: 2.0 % Property Transfer Tax: 2.0 % Property Transfer Tax: 2.0 % Intergovernmental: 0.8 % Intergovernmental: 0.8 % Intergovernmental: 0.8 % Transfers In: 7.5 % Transfers In: 7.5 % Transfers In: 7.5 % Property Tax: 37.2 % Property Tax: 37.2 % Property Tax: 37.2 % Other*: 11.2 % Other*: 11.2 % Other*: 11.2 %
Sales Tax: 19.6 % Sales Tax: 19.6 % Sales Tax: 19.6 %
Charges for Services: 10.0 % Charges for Services: 10.0 % Charges for Services: 10.0 % Franchise Fees: 8.4 % Franchise Fees: 8.4 % Franchise Fees: 8.4 %

10.2.c
Packet Pg. 329 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds General Fund
51 Proposed Budget 2023-2024
General Fund Expenditures by Department
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
General Government $ 2,566,731 $ 2,886,882 $ 3,136,173 $ 3,375,183 $ 3,676,647 Administrative Services 4,484,607 4,696,664 5,077,594 5,581,724 6,108,673 Community Development 3,233,757 3,959,245 4,200,211 5,378,615 5,412,638 Police Services 14,226,581 15,109,710 16,429,678 14,952,835 18,170,314 Public Works 14,088,175 14,747,836 16,002,177 16,358,883 17,153,016 Parks & Community Services 6,850,759 6,892,054 7,774,508 8,460,650 9,311,640 Non-Departmental (869) 10,000 - 50,000 50,000
TOTAL $ 45,449,741 $ 48,302,391 $ 52,620,341 $ 54,157,890 $ 59,882,928 Non-Departmental: 0.3 % Non-Departmental: 0.3 % Non-Departmental: 0.3 % Public Works: 28.6 % Public Works: 28.6 % Public Works: 28.6 % Police Services: 30.3 % Police Services: 30.3 % Police Services: 30.3 % Parks & Community Services: 15.5 % Parks & Community Services: 15.5 % Parks & Community Services: 15.5 % Administrative Services: 10.2 % Administrative Services: 10.2 % Administrative Services: 10.2 % Community Development: 9.0 % Community Development: 9.0 % Community Development: 9.0 % General Government: 6.1 % General Government: 6.1 % General Government: 6.1 %

10.2.c
Packet Pg. 330 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds General Fund
Proposed Budget 2023-2024 52
General Fund Expenditures by Category
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
Salaries $ 23,059,019 $ 23,936,544 $ 24,920,753 $ 27,218,419 $ 27,980,321 Benefits 7,574,880 9,033,436 9,137,121 6,538,712 9,972,925 Internal Dept Benefits
Charges 4,239,663 4,759,878 5,849,830 6,264,588 6,592,914 Contract Services 7,923,419 8,255,290 9,277,748 11,523,879 11,679,242 Material & Supplies 1,361,863 1,294,308 1,619,406 1,828,066 1,725,739 Other Costs 1,269,305 986,157 1,595,970 723,371 1,714,917 Capital Outlay 21,592 36,778 219,513 60,855 216,870
Subtotal $ 45,449,741 $ 48,302,391 $ 52,620,341 $ 54,157,890 $ 59,882,928 Capital Improvement
Program (CIP) 264,000 129,679 596,847 312,955 -
Debt Service Transfer Out 3,003,772 2,355,291 3,509,719 5,396,500 5,594,521 Other Transfers Out 3,980,037 2,438,269 7,167,383 4,136,837 5,920,500 TOTAL $ 52,697,550 $ 53,225,630 $ 63,894,290 $ 64,004,182 $ 71,397,949 Salaries: 39.2 % Salaries: 39.2 % Salaries: 39.2 %
Benefits: 14.0 % Benefits: 14.0 % Benefits: 14.0 %
Internal Dept Charges: 9.2 % Internal Dept Charges: 9.2 % Internal Dept Charges: 9.2 % Contract Services: 16.4 % Contract Services: 16.4 % Contract Services: 16.4 % Transfers Out: 16.1 % Transfers Out: 16.1 % Transfers Out: 16.1 % Material & Supplies: 2.4 % Material & Supplies: 2.4 % Material & Supplies: 2.4 % Other Costs: 2.4 % Other Costs: 2.4 % Other Costs: 2.4 % Capital Outlay: 0.3 % Capital Outlay: 0.3 % Capital Outlay: 0.3 %

10.2.c
Packet Pg. 331 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
53 Proposed Budget 2023-2024
Special Revenue Funds
These funds account for the proceeds of specific revenues resources that are legally restricted or earmarked toward a specific function or activity or program area. For example, grants received for street and roads constructions and maintenance, grants for police services, lighting and landscaping for a special district, transportation, or funding from the federal government per the American Rescue Plan Act of 2021 in response to the COVID-19 pandemic.

Special Revenue Funds - Operating: Funding for the expenditures in these funds typically come from special fees or assessments collected annually to pay for a specific program of service. ■ Canyon Park Fund - Established by agreement with the Canyon Park neighborhood developer and the City. The purpose is to provide a mechanism for the maintenance of property adjacent to the creek which was transferred to the City and which was necessary for the project to have been constructed as it was. ■ Dougherty Valley CSA Fund - Per a Memorandum of Understanding with Contra Costa County, the City is required to separately track the cost of service provided in the Dougherty Valley Service Area and submit claims for reimbursement for costs to the County. This fund accounts for revenue received from the County and expenditures for a variety of municipal services provided by the City, such as police protection, park maintenance, road maintenance, and landscaping maintenance.
■ Citywide Landscaping and Lighting District 1984-1 Funds - Account for the assessment revenues received for the required routine and deferred maintenance of landscape/hardscape, utilities, and overhead costs citywide. ■ Narcotic Asset Forfeiture Fund - Accounts for the shared revenues received from the State and Federal agencies related to the disruption of criminal activities through seizure and forfeiture of the instruments or proceeds of crime.

The use of those funds is tracked in this fund in accordance with the program’s guidelines. ■ Non-Point Drainage/Stormwater Fund - Accounts for the revenues received for the control and treatment of stormwater. The purpose of the Stormwater Program is to efficiently utilize funding received to reduce pollution of the stormwater as it enters into creeks and bays and to maintain public storm drain facilities. Expenditures and program activities are managed in accordance with the National Pollution Discharge Elimination System (NPDES). ■ Public Education & Government (PEG) Fund - Accounts for the cable television franchise fee collected from cable TV companies serving customers within City limits. PEG funds are designated only for capital expenditures that finance the day-to-day operations of public-access channels.
■ Solid Waste Fund - Accounts for the revenues received through an exclusive franchise agreement for the collection of all solid waste (commercial, industrial, and residential) and collection of residential recyclables and organics and the related expenditures.
■ Special Landscaping and Lighting Zones (L&L) Funds - Account for the assessment revenues received for the required routine and deferred maintenance of landscape/hardscape, utilities, and overhead costs for 17 different subdivisions (zones). They are the Canyon Lakes, Vista San Ramon, Summerwood Loop, West Branch, Bent Creek, Deerwood, Country View, Old Ranch Estates, Village Parkway, El Nido, Crown Ridge, Four Oaks, Circle E Ranch, Thomas Ranch, Henry Ranch, Old Ranch Summit, and Glass House subdivisions. ■ Street Smarts Fund - Street Smarts Program was established in 2004 following the traffic deaths of three San Ramon Valley children in two separate traffic-related accidents. Realizing that traffic incidents do not stop at political borders, the San Ramon Valley community came together to create the Street Smarts Program, a traffic safety education program. The collaborative multi-agency effort includes the City of San Ramon, Contra Costa County, San Ramon Valley Unified School District, Town of Danville, San Ramon Valley Fire Protection District, and the Street Smarts Advisory Committee. Funds received from federal, state, and local contributions and the uses of those funds are shown here. ■ The Preserve Landscaping and Lighting Assessment District Fund - Accounts for the assessment revenues received for the required routine and deferred maintenance of landscape/hardscape, utilities, and overhead costs related to the Preserve (Faria) development.
■ TRAFFIX Program Fund - Accounts for the use of Traffic Congestion Relief Funds received from Measure J, a % cent sales tax measure extended for 25 years by the voters of Contra Costa County in 2004. The program is designed to reduce traffic congestion in the community’s most congested roadways and intersections.

10.2.c
Packet Pg. 332 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
Proposed Budget 2023-2024 54
■ Transportation Demand Management (TDM) Program Fund - Accounts for the revenues and expenditures related to the TDM activities. TDM is a series of measures promoting alternatives to the single-occupant vehicle for reducing traffic congestion and improving air quality by maximizing the use of existing transportation infrastructure. These measures include carpooling, vanpooling, transit, walking, bicycle, telecommuting, compressed workweeks, etc. ■ Village Center Common Area Fund - Account for the revenues received from Diablo Valley College and Acorn Learning Center for the Village Center common area maintenance per an agreement with the City.

Special Revenue Funds - Non-Operating: These funds are used to account for the revenue received, which by law or administrative action, is restricted and designed to finance particular projects and activities in the City’s Capital Improvement Program. The revenues and expenditures in these funds may or may not recur each year. ■ Abandoned Vehicle Abatement (AVA) Fund - The AVA Program is a statewide program administered by the California Highway Patrol (CHP). The State administers and operates the local vehicle abatement program pursuant to Section 22710 of the Vehicle Code and the Abandoned Vehicle Program and Plan. Section 9250.7 of the Vehicle Code established the funding source for the abatement of abandoned vehicles by a county-based Service Authority (Authority), pursuant to the provisions of Section 22710 of the Vehicle Code. The Vehicle Code imposes a service fee of one dollar ($1) on vehicles registered to an owner with an address in the county that establishes the Authority.

The fee is paid to the Department of Motor Vehicles (DMV) at the time of registration. The DMV, after deducting its administrative costs, at least quarterly transmits the net amount collected to the State Controller’s Office (SCO) for deposit in the Abandoned Vehicle Trust Fund. All money in the fund is continuously appropriated to the SCO for allocation to an Authority that has an approved Program pursuant to Section 22710 of the Vehicle Code, and for payment of the administrative costs of the SCO. County distributes Program funds to participating entities based on the allocations determined in the Vehicle Abatement Services Agreement. This fund accounts for the collection of revenue and expenditures incurred to to manage the AVA program. ■ American Rescue Plan Act (ARPA) of 2021 Fund - Federal funding which provides $350 billion for fiscal recovery to state and local governments nationwide, including $16 billion for California cities and counties and an estimated $8.1 million for the City of San Ramon.. Allocation of fiscal recovery funds is based on existing CDBG guidelines for entitlement cities (cities with a population over 50,000) that consider many factors including the extent of poverty, population, housing overcrowding, and age of housing. Funding arrives over two fiscal years (FY 2020-21 and FY 2021-22), and the City will have until December 31, 2024, to spend the funds. ARPA funds can only be used for specific purposes, including: (1) to address negative economic impacts caused by the public health emergency; (2) to replace lost public sector revenue; (3) to provide economic support for essential workers; or (4) to invest in water, sewer, or broadband infrastructure. The funding cannot be used to make supplemental pension payments, fund debt service, or make deposits into rainy day funds or other reserves. ■ Community Facilities District 2014-1 Fund - The CFD was created to mitigate the negative fiscal impact of new development on public facilities and services. This fund accounts for the special tax levy revenue and reimbursements to the General Fund for administrative expenses, maintenance, operations, and service costs. ■ Crow Canyon Project Fund - Account for the impact fees received from developers for the Crow Canyon Project. ■ Development Mitigation Funds - This group of funds includes impact fees collected from development-related activities to fund development-related expenditures.
● Child Care - Funds are collected from developers for mitigation measures to alleviate the impact of their development as it relates to the school-age children population within the City. Funds are used to provide child care enhancement and child care facilities.
● City Beautification - Funds are collected from developers for mitigation measures to alleviate the impact of their development for use in beautification efforts throughout the City. Funds will be used for various forms of enhancement including art features, entry statements, and landscaping on main entry points into the City. ● Conditions of Approval - Funds are collected from developers as a condition of approval for a specific application or area of work as deemed necessary through the Planning application review. Funds collected will be used within that specific area.
● Creek Study & Mitigation - Funds are collected from developers for mitigation measures to alleviate the impact of their development as it relates to the drainage facilities within the City infrastructure. The funds will be used

10.2.c
Packet Pg. 333 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
55 Proposed Budget 2023-2024
to conduct environmental studies, habitat studies and evaluation work to conserve and protect the creeks and waterways within the City.
● Drainage Mitigation - Funds are collected from developers for mitigation measures to alleviate the impact of their development as it relates to the drainage facilities within the City infrastructure. The funds will be used to conduct drainage improvements, remedial work, and mitigation measures within the creeks and waterways within the City to maintain the flow system.
■ Geologic Information System (GIS) - Funds are collected from developers and applicants as developments, annexations, and improvements occur throughout the City. Funds are used to geographically update and capture the footprint imaging and updates within the City.
■ Gas Tax Fund - This fund collects revenues resulting from a tax on the sale of gasoline. The revenues are allocated to the City by the State under the Streets and Highways Code Section 2105, 2106, 2107, and 2107.5. These resources are dedicated to public streets and highways, public mass transit guideways, and major street and construction projects.

Additionally, SB1, the Road Repair and Accountability Act of 2017 signed into law on April 28, 2017, an excise tax on gasoline revenue is also accounted for here. SB1 funds can be used to build new roads and increase capacity on roads and highways, invest in technology and other infrastructure that is proven to reduce congestion on the existing transportation network. SB1 funds will be used to restore the State Transportation Improvement Programs (STIP). ■ Open Space Development Fund - Account for the impact fee received and dedicated to City’s parks, trails, and open space preservation.
■ Park Development Fund - Funds are collected from developers for mitigation measures to alleviate the impact of their development as it relates to City parks and recreation within the City infrastructure. The funds will be used to build, enhance, and maintain the City parks and recreation facilities. ■ Planning Costs Recovery - Funded through several building permit surcharges that are intended to support the cost of local planning efforts and the implementation of the General Plan. The basic premise behind the surcharges is that revenues and expenses are directed to a separate, dedicated, self-sustaining fund. The fees collected are tied to the cost of regular updates to the General Plan, Specific Plans, and related policy documents intended to implement the General Plan. Also included in the permitted use of the Fund are nexus fee studies to assess fiscal impacts and document scanning and archiving for required record retention. The basis for the General Plan surcharge is a percentage of building permit valuation on new construction, while the Specific Plan fees are tied to the size and scope of commercial or residential development within the planning area. The use of these funds is subject to budget requests and projectspecific appropriations
■ Refuse Vehicle Impact Fund - Account for the franchise fee collected for the maintenance and repairs of the City’s streets due to impacts caused by refuse collection vehicles. ■ Street Maintenance Fund - Funds received from voter-approved measures based on City’s population ratio and used to maintain, repair, and improve roadways throughout the City. ■ Traffic Improvement Fund - Funds are collected from developers for mitigation measures to alleviate the impact of the new development within the City roadway structure. The funds will be used for roadway and traffic circulation and traffic signal improvements and enhancements throughout the City. ■ Tri-Valley Transportation Fund - The Tri-Valley Transportation Council (“TVTC”) is a joint powers authority formed pursuant to a Joint Exercise of Powers Agreement establishing the Tri-Valley Transportation Council, including the County of Alameda, the County of Contra Costa, the City of Livermore, the City of Pleasanton, the City of San Ramon, the City of Dublin, and the Town of Danville. The TVTC periodically evaluates the impacts of projected land uses on regional transportation infrastructure in the Tri-Valley area. Impact fees collected from developers are deposited into this fund and remitted to the TVTC. The TVTC oversees the expenditures of the fund.

10.2.c
Packet Pg. 334 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
Proposed Budget 2023-2024 56
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Planning Cost
Recovery
FUND BALANCE - 07/01/23 $ 440,051

REVENUES
Charges for Services 594,093
TOTAL REVENUES 594,093
TOTAL SOURCES OF FUND 594,093

EXPENDITURES
Community Development 203,504
TOTAL EXPENDITURES 203,504
TOTAL USES OF FUND 203,504
NET INCREASE (DECREASE) 390,589
FUND BALANCE - 06/30/24 $ 830,640

10.2.c
Packet Pg. 335 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
57 Proposed Budget 2023-2024
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Geographic
Information
System
FUND BALANCE - 07/01/23 $ 264,663

REVENUES
Development Fees 125,000
TOTAL REVENUES 125,000
TOTAL SOURCES OF FUND 125,000

EXPENDITURES
Public Works 102,732
TOTAL EXPENDITURES 102,732
TOTAL USES OF FUND 102,732
NET INCREASE (DECREASE) 22,268
FUND BALANCE - 06/30/24 $ 286,931

10.2.c
Packet Pg. 336 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
Proposed Budget 2023-2024 58
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Development
Mitigation
FUND BALANCE - 07/01/23 $ 2,426,288

REVENUES
Development Fees 2,397,481
TOTAL REVENUES 2,397,481
TOTAL SOURCES OF FUND 2,397,481

TRANSFER OUT
Capital Projects Fund 75,000
Other 32,871
TOTAL TRANSFER OUT 107,871
TOTAL USES OF FUND 107,871
NET INCREASE (DECREASE) 2,289,610
FUND BALANCE - 06/30/24 $ 4,715,898

10.2.c
Packet Pg. 337 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
59 Proposed Budget 2023-2024
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Gas Tax
FUND BALANCE - 07/01/23 $ 2,465,334

REVENUES
Intergovernmental 4,493,792
TOTAL REVENUES 4,493,792
TOTAL SOURCES OF FUND 4,493,792

TRANSFER OUT
General Fund 300,000
Capital Projects Fund 3,201,604
Other 76,699
TOTAL TRANSFER OUT 3,578,303
TOTAL USES OF FUND 3,578,303
NET INCREASE (DECREASE) 915,489
FUND BALANCE - 06/30/24 $ 3,380,823

10.2.c
Packet Pg. 338 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
Proposed Budget 2023-2024 60
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Park
Development
FUND BALANCE - 07/01/23 $ 1,895,512

REVENUES
Development Fees 5,610,611
TOTAL REVENUES 5,610,611
TOTAL SOURCES OF FUND 5,610,611

TRANSFER OUT
Capital Projects Fund 1,439,145
TOTAL TRANSFER OUT 1,439,145
TOTAL USES OF FUND 1,439,145
NET INCREASE (DECREASE) 4,171,466
FUND BALANCE - 06/30/24 $ 6,066,978

10.2.c
Packet Pg. 339 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
61 Proposed Budget 2023-2024
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance

SCCJEPA
FUND BALANCE - 07/01/23 $ 6,488,841

REVENUES
Development Fees 2,822,259
TOTAL REVENUES 2,822,259
TOTAL SOURCES OF FUND 2,822,259

TRANSFER OUT
Other 32,871
TOTAL TRANSFER OUT 32,871
TOTAL USES OF FUND 32,871
NET INCREASE (DECREASE) 2,789,388
FUND BALANCE - 06/30/24 $ 9,278,229

10.2.c
Packet Pg. 340 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
Proposed Budget 2023-2024 62
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Street
Maintenance
FUND BALANCE - 07/01/23 $ 7,642,480

TRANSFER OUT
Other 76,699
TOTAL TRANSFER OUT 76,699
TOTAL USES OF FUND 76,699
NET INCREASE (DECREASE) (76,699)
FUND BALANCE - 06/30/24 $ 7,565,781

10.2.c
Packet Pg. 341 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
63 Proposed Budget 2023-2024
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Traffic
Improvement
FUND BALANCE - 07/01/23 $ 965,645

REVENUES
Development Fees 881,852
TOTAL REVENUES 881,852
TOTAL SOURCES OF FUND 881,852

TRANSFER OUT
Capital Projects Fund 288,000
TOTAL TRANSFER OUT 288,000
TOTAL USES OF FUND 288,000
NET INCREASE (DECREASE) 593,852
FUND BALANCE - 06/30/24 $ 1,559,497

10.2.c
Packet Pg. 342 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
Proposed Budget 2023-2024 64
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Tri-Valley
Transportation
FUND BALANCE - 07/01/23 $ 524,509

REVENUES
Development Fees 487,724
TOTAL REVENUES 487,724
TOTAL SOURCES OF FUND 487,724
NET INCREASE (DECREASE) 487,724
FUND BALANCE - 06/30/24 $ 1,012,233

10.2.c
Packet Pg. 343 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
65 Proposed Budget 2023-2024
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Public
Education &
Govt (PEG)
FUND BALANCE - 07/01/23 $ 809,191

REVENUES
Intergovernmental 195,000
TOTAL REVENUES 195,000
TOTAL SOURCES OF FUND 195,000

EXPENDITURES
Non-Departmental 250,000
TOTAL EXPENDITURES 250,000
TOTAL USES OF FUND 250,000
NET INCREASE (DECREASE) (55,000)
FUND BALANCE - 06/30/24 $ 754,191

10.2.c
Packet Pg. 344 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
Proposed Budget 2023-2024 66
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Refuse
Vehicle
Impact
FUND BALANCE - 07/01/23 $ 1,800,356

REVENUES
Charges for Services 1,615,220
TOTAL REVENUES 1,615,220
TOTAL SOURCES OF FUND 1,615,220

TRANSFER OUT
Capital Projects Fund 1,749,996
TOTAL TRANSFER OUT 1,749,996
TOTAL USES OF FUND 1,749,996
NET INCREASE (DECREASE) (134,776)
FUND BALANCE - 06/30/24 $ 1,665,580

10.2.c
Packet Pg. 345 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
67 Proposed Budget 2023-2024
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Open Space
Development
FUND BALANCE - 07/01/23 $ 473,208

REVENUES
Development Fees 595,821
TOTAL REVENUES 595,821
TOTAL SOURCES OF FUND 595,821

TRANSFER OUT
Capital Projects Fund 1,000,000
TOTAL TRANSFER OUT 1,000,000
TOTAL USES OF FUND 1,000,000
NET INCREASE (DECREASE) (404,179)
FUND BALANCE - 06/30/24 $ 69,029

10.2.c
Packet Pg. 346 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
Proposed Budget 2023-2024 68
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Community
Facilities
District
FUND BALANCE - 07/01/23 $ REVENUES
Assessments $ 655,419
TOTAL REVENUES 655,419
TOTAL SOURCES OF FUND 655,419

TRANSFER OUT
General Fund 655,419
TOTAL TRANSFER OUT 655,419
TOTAL USES OF FUND $ 655,419
FUND BALANCE - 06/30/24 $ 10.2.c
Packet Pg. 347 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
69 Proposed Budget 2023-2024
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Citywide
Landscaping
FUND BALANCE - 07/01/23 $ 487,708

REVENUES
Assessments 1,781,071
Intergovernmental 11,409
Charges for Services 800
TOTAL REVENUES 1,793,280
TOTAL SOURCES OF FUND 1,793,280

EXPENDITURES
Public Works 1,274,675
TOTAL EXPENDITURES 1,274,675

TRANSFER OUT
General Fund 158,675
Capital Projects Fund 72,000
Other 397,869
TOTAL TRANSFER OUT 628,544
TOTAL USES OF FUND 1,903,219
NET INCREASE (DECREASE) (109,939)
FUND BALANCE - 06/30/24 $ 377,769

10.2.c
Packet Pg. 348 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
Proposed Budget 2023-2024 70
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Citywide
Lighting
FUND BALANCE - 07/01/23 $ 899,420

REVENUES
Assessments 799,175
TOTAL REVENUES 799,175
TOTAL SOURCES OF FUND 799,175

EXPENDITURES
Public Works 689,871
TOTAL EXPENDITURES 689,871

TRANSFER OUT
General Fund 87,396
Capital Projects Fund 98,000
Debt Service 70,648
TOTAL TRANSFER OUT 256,044
TOTAL USES OF FUND 945,915
NET INCREASE (DECREASE) (146,740)
FUND BALANCE - 06/30/24 $ 752,680

10.2.c
Packet Pg. 349 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
71 Proposed Budget 2023-2024
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Special
Assessment
(Zones)
FUND BALANCE - 07/01/23 $ 1,234,883

REVENUES
Assessments 1,130,320
TOTAL REVENUES 1,130,320
TRANSFER IN 397,869
TOTAL SOURCES OF FUND 1,528,189

EXPENDITURES
Public Works 1,336,022
TOTAL EXPENDITURES 1,336,022

TRANSFER OUT
General Fund 169,253
Capital Projects Fund 221,000
TOTAL TRANSFER OUT 390,253
TOTAL USES OF FUND 1,726,275
NET INCREASE (DECREASE) (198,086)
FUND BALANCE - 06/30/24 $ 1,036,797

10.2.c
Packet Pg. 350 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
Proposed Budget 2023-2024 72
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
The Preserve
L&L
FUND BALANCE - 07/01/23 $ 327,059

REVENUES
Assessments 114,522
TOTAL REVENUES 114,522
TRANSFER IN 13,299
TOTAL SOURCES OF FUND 127,821

EXPENDITURES
Public Works 97,968
TOTAL EXPENDITURES 97,968

TRANSFER OUT
General Fund 12,411
TOTAL TRANSFER OUT 12,411
TOTAL USES OF FUND 110,379
NET INCREASE (DECREASE) 17,442
FUND BALANCE - 06/30/24 $ 344,501

10.2.c
Packet Pg. 351 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
73 Proposed Budget 2023-2024
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
The Canyon
Park
FUND BALANCE - 07/01/23 $ 206,325

REVENUES
Assessments 10,990
TOTAL REVENUES 10,990
TOTAL SOURCES OF FUND 10,990

EXPENDITURES
Public Works 59,096
TOTAL EXPENDITURES 59,096

TRANSFER OUT
General Fund 2,517
TOTAL TRANSFER OUT 2,517
TOTAL USES OF FUND 61,613
NET INCREASE (DECREASE) (50,623)
FUND BALANCE - 06/30/24 $ 155,702

10.2.c
Packet Pg. 352 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
Proposed Budget 2023-2024 74
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Village
Center
Common
Area
FUND BALANCE - 07/01/23 $ 91,486

REVENUES
Miscellaneous Revenue 6,006
TOTAL REVENUES 6,006
TRANSFER IN 15,884
TOTAL SOURCES OF FUND 21,890

EXPENDITURES
Public Works 6,318
TOTAL EXPENDITURES 6,318

TRANSFER OUT
General Fund 3,971
TOTAL TRANSFER OUT 3,971
TOTAL USES OF FUND 10,289
NET INCREASE (DECREASE) 11,601
FUND BALANCE - 06/30/24 $ 103,087

10.2.c
Packet Pg. 353 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
75 Proposed Budget 2023-2024
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Dougherty
Valley CSA
FUND BALANCE - 07/01/23 $ REVENUES
Intergovernmental $ 21,405,905
Charges for Services 650
TOTAL REVENUES 21,406,555
TRANSFER IN 3,874,874
TOTAL SOURCES OF FUND 25,281,429

EXPENDITURES
Police Services 10,671,942
Public Works 13,653,927
TOTAL EXPENDITURES 24,325,869

TRANSFER OUT
Capital Projects Fund 725,186
Debt Service 230,374
TOTAL TRANSFER OUT 955,560
TOTAL USES OF FUND $ 25,281,429
FUND BALANCE - 06/30/24 $ 10.2.c
Packet Pg. 354 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
Proposed Budget 2023-2024 76
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Solid Waste
FUND BALANCE - 07/01/23 $ 1,035,719

REVENUES
Intergovernmental 20,000
Miscellaneous Revenue 1,302,938
TOTAL REVENUES 1,322,938
TOTAL SOURCES OF FUND 1,322,938

EXPENDITURES
Public Works 1,355,642
TOTAL EXPENDITURES 1,355,642
TOTAL USES OF FUND 1,355,642
NET INCREASE (DECREASE) (32,704)
FUND BALANCE - 06/30/24 $ 1,003,015

10.2.c
Packet Pg. 355 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
77 Proposed Budget 2023-2024
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Non-Point
Drainage
(Stormwater)
FUND BALANCE - 07/01/23 $ 108,831

REVENUES
Assessments 1,217,500
Charges for Services 1,000
Miscellaneous Revenue 7,500
TOTAL REVENUES 1,226,000
TOTAL SOURCES OF FUND 1,226,000

EXPENDITURES
Public Works 1,264,551
TOTAL EXPENDITURES 1,264,551
TOTAL USES OF FUND 1,264,551
NET INCREASE (DECREASE) (38,551)
FUND BALANCE - 06/30/24 $ 70,280

10.2.c
Packet Pg. 356 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
Proposed Budget 2023-2024 78
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Street Smarts
FUND BALANCE - 07/01/23 $ 542,901

REVENUES
Intergovernmental 192,750
Miscellaneous Revenue 15,000
TOTAL REVENUES 207,750
TRANSFER IN 35,000
TOTAL SOURCES OF FUND 242,750

EXPENDITURES
General Government 234,144
TOTAL EXPENDITURES 234,144
TOTAL USES OF FUND 234,144
NET INCREASE (DECREASE) 8,606
FUND BALANCE - 06/30/24 $ 551,507

10.2.c
Packet Pg. 357 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
79 Proposed Budget 2023-2024
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
TDM
Programs
FUND BALANCE - 07/01/23 $ REVENUES
Intergovernmental $ 656,420
TOTAL REVENUES 656,420
TOTAL SOURCES OF FUND 656,420

EXPENDITURES
Public Works 650,896
TOTAL EXPENDITURES 650,896
TOTAL USES OF FUND $ 650,896
NET INCREASE (DECREASE) 5,524
FUND BALANCE - 06/30/24 $ 5,524

10.2.c
Packet Pg. 358 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
Proposed Budget 2023-2024 80
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance

TRAFFIX
Program
FUND BALANCE - 07/01/23 $ 87,938

REVENUES
Intergovernmental $ 211,868
TOTAL REVENUES 211,868
TOTAL SOURCES OF FUND 211,868

EXPENDITURES
Public Works 186,141
TOTAL EXPENDITURES 186,141
TOTAL USES OF FUND $ 186,141
NET INCREASE (DECREASE) 25,727
FUND BALANCE - 06/30/24 $ 113,665

10.2.c
Packet Pg. 359 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds
81 Proposed Budget 2023-2024
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Total Special
Revenue
Funds
FUND BALANCE - 07/01/23 $ 31,274,391

REVENUES
Assessments 5,806,747
Intergovernmental 27,089,394
Charges for Services 2,211,763
Development Fees 12,920,748
Miscellaneous Revenue 1,331,444
TOTAL REVENUES 49,360,096
TRANSFER IN 4,336,926
TOTAL SOURCES OF FUND 53,697,022

EXPENDITURES
Non-Departmental 250,000
General Government 234,144
Community Development 203,504
Police Services 10,671,942
Public Works 20,677,839
TOTAL EXPENDITURES 32,037,429

TRANSFER OUT
General Fund 734,223
Capital Projects Fund 8,869,931
Debt Service 301,022
Other 1,272,428
TOTAL TRANSFER OUT 11,177,604
TOTAL USES OF FUND 43,215,033
NET INCREASE (DECREASE) 10,481,989
FUND BALANCE - 06/30/24 $ 41,756,380

10.2.c
Packet Pg. 360 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds - GHADs
Proposed Budget 2023-2024 82
Special Revenue Funds - GHADs
Dougherty Valley and Northwest San Ramon Geologic Hazard Abatement Districts:

These funds are used to account for the assessment revenues received which are restricted for use to prevent, mitigate, abate, or control a geologic hazard in the Dougherty Valley and Northwest San Ramon areas.

10.2.c
Packet Pg. 361 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds - GHADs
83 Proposed Budget 2023-2024
Geologic Hazard Abatement Districts Board
David E. Hudson
Board Chairperson
Mark Armstrong
Board Vice Chairperson
Marisol Rubio
Board Member
Scott Perkins
Board Member
Sidhar Verose
Board Member
GHAD Officers
Steven Spedowfski (Interim City Manager)
District Manager
Maria Fierner
Deputy District Manager
Robin Bartlett
District Engineer
J. Kelly Sessions
District Treasurer
Martin Lysons
District Counsel

10.2.c
Packet Pg. 362 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds - GHADs
Proposed Budget 2023-2024 84
Special Revenue Funds - GHADs
Dougherty Valley and Northwest San Ramon Geologic Hazard Abatement Districts Statement of Purpose:

The purpose of the GHAD is to provide a funding mechanism to prevent, mitigate, abate, or control a geologic hazard; and to mitigate or abate structural hazards that are partly or wholly caused by geologic hazards. The geologic hazards addressed by the GHAD’s Plan of Control include actual or threatened landslides, land subsidence, soil erosion, expansive soils and earthquakes.

Background:

The Dougherty Valley GHAD (DV GHAD) was formed in 1990, pursuant to the Public Resource Code of the State of California, Section 26500, and included the West Branch area. The DV GHAD Board subsequently annexed Gale Ranch and Windermere developments into the GHAD in 1997 and, in 2007 and 2008, respectively, the Board voted to annex the Old Ranch Summit development, and Silva Property. The Northwest San Ramon GHAD (NWSR GHAD) was formed in 2017 to provide services to The Preserve (Faria) Project. The City Council serves as the Board of Directors for both GHADs.

Initially, Shapell Industries, developers of the West Branch project, performed the DV GHAD maintenance activities.

The DV GHAD assessments began in FY 1995/96 with the adoption of an assessment of $100 per residential unit and $0.032 per non-residential square foot, and established an assessment limit of $250 per residential unit per year and $0.10 per non-residential square foot per year. The DV GHAD assessments have been periodically raised and the proposed FY 2023/24 assessments will be $181.69 per residential unit and $0.058 per square foot for non-residential buildings, based on the most recent Reserve Fund Study. The DV GHAD obtains minor income from access leases, inspection fees, and an agricultural grazing lease.

The NWSR GHAD is anticipated to begin taking ownership and maintenance responsibilities. The assessment will be at $1,715.97 per assessment unit with individual residences being charged between 0.45 and 1.0 assessment units, depending on type.

Budget:

The NWSR GHAD is anticipated to take over certain parcels and maintenance responsibilities this year. No improvements will be turned over that are not in good condition; therefore maintenance costs are expected to be low. Budgets will be determined as acceptances are made.

The DV GHAD budget is expected to be essentially similar to FY 2022-23. The final acceptances for land are expected from the development are expected in 2023-24.

Significant Accomplishments for FY 2022-23:
■ Completed maintenance inspections and repairs as necessary Undertook acceptances for both the Faria and DV GHAD’s as appropriate ■ Completed reserve fund studies and engineer’s reports for DV GHAD and NWSR GHAD and set assessments for FY 2023/24

10.2.c
Packet Pg. 363 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds - GHADs
85 Proposed Budget 2023-2024
Dougherty Valley and Northwest San Ramon Geologic Hazard Abatement Districts Major Action Plan Items for FY 2023-24:

Completion
By
Council
Priorities/
Goals
1 Undertake acceptances for NWSR GHAD and DV GHAD, as appropriate Oct 2023 P1 2 Complete reserve fund studies and engineer’s reports and set assessments for FY 2024/25 May 2023 P2
3 Complete maintenance inspections and repairs, as needed Ongoing P1, P4 4 Work with Conservation Easement holders to maintain or enhance environmental benefits Ongoing P1
Budget Highlights for FY 2023-24:

The DV GHAD will maintain assessment rates at $181.69 per residential unit and $0.058 per square foot for nonresidential space to recoup the approximately $5M cost of the landslide repair near Kami Court The projected reserve balance for the DV GHAD at the end of FY 2022/23 is $12,234,000

10.2.c
Packet Pg. 364 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds - GHADs
Proposed Budget 2023-2024 86
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Dougherty
Valley GHAD
Northwest
San Ramon
GHAD Total
FUND BALANCE - 07/01/23 $ 13,140,871 $ 1,483,687 $ 14,624,558

REVENUES
Assessments 2,190,213 561,724 2,751,937
Licenses & Permits 1,500 1,500 3,000
Interest Revenue 56,525 7,418 63,943
Miscellaneous Revenue 36,988 - 36,988
TOTAL REVENUES 2,285,226 570,642 2,855,868
TOTAL SOURCES OF FUND 2,285,226 570,642 2,855,868

EXPENDITURES
Public Works 1,063,900 145,596 1,209,496
TOTAL EXPENDITURES 1,063,900 145,596 1,209,496
General Fund 124,037 - 124,037
TOTAL TRANSFER OUT 124,037 - 124,037
TOTAL USES OF FUND 1,187,937 145,596 1,333,533
NET INCREASE (DECREASE) 1,097,289 425,046 1,522,335
FUND BALANCE - 06/30/24 $ 14,238,160 $ 1,908,733 $ 16,146,893

10.2.c
Packet Pg. 365 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 87 Proposed Budget 2023-2024

THIS PAGE INTENTIONALLY LEFT BLANK

10.2.c
Packet Pg. 366 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Funds – Housing Successor Proposed Budget 2023-2024 88
Special Revenue Funds – Housing Successor
This fund is used to account for the revenues received to create, preserve, and improve housing in the City of San Ramon.

Affordable Housing Properties

10.2.c
Packet Pg. 367 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Fund - Housing Successor 89 Proposed Budget 2023-2024
Special Revenue Fund - Housing Successor
Statement of Purpose:

The purpose of the Housing Successor Fund is to ensure that housing programs and projects are implemented to create, preserve, and improve housing in the City of San Ramon. On June 11, 2013, Council approved Resolution No. 2013-063 selecting the City as the Housing Successor and formally approved the transferring of all housing assets to the City.

The Housing Program assists the City Council in the development of housing policies and programs, which will facilitate the production of single-family, multi-family, and special needs housing that is affordable to all household income levels of the community. Housing monitors federal, state and local compliance of affordable housing agreements, and provides staff support to the Housing Advisory Committee, which works to develop policies and programs in compliance with the adopted Housing Element of the General Plan.

Significant Accomplishments for FY 2022-23:
■ Continued to monitor the Housing Rehabilitation Program ■ Furthered the City’s commitment to affordable housing development through development review and provided for diversity of housing types to meet the needs of our residents ■ Adopted a Fee Waiver Program for 100% affordable rental projects ■ Completed the resale of 4704 Norris Canyon Road, Unit 202, Park Central Development ■ Issued permits for the construction of the Aspen Woods Senior Affordable Housing project. ■ Completed the update to the 2023-2031 Housing Element Update including submittal to the State ■ Initiated RFP process for third party facilitation and qualification of applicants for purchase of BMR units in approved housing projects
■ Pursued reimbursement of existing grants awarded and the tracking of new housing grant opportunities Major Action Plan Items FY 2023-24:

Completion
By
Council
Priorities /
Goals
1 Continue to monitor the Housing Rehabilitation Program On-going P6 2 Continue the City’s commitment to affordable housing development through development review and provided for diversity of housing types to meet the needs of our residents
On-going P6
3 Pursue new housing grant opportunities and reimbursement of existing grants awarded
Ongoing P2
4 Complete the RFP process and contract for third party facilitation and qualification of applicants for purchase of BMR units in approved housing projects
Sept 2023 P6
5 Initiated efforts to comply with Housing Element Programs following General Plan Adoption. Includes updates to the Inclusionary Housing Ordinance requirements
Sept 2023 P6

10.2.c
Packet Pg. 368 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Fund - Housing Successor Proposed Budget 2023-2024 90
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Housing
Successor
FUND BALANCE - 07/01/23 $ 2,218,334

REVENUES
In Lieu Fees 4,015,500
TOTAL REVENUES 4,015,500
TOTAL SOURCES OF FUND 4,015,500

EXPENDITURES
Non-Departmental 4,948,387
TOTAL EXPENDITURES 4,948,387
TOTAL USES OF FUND 4,948,387
NET INCREASE (DECREASE) (932,887)
FUND BALANCE - 06/30/24 $ 1,285,447

10.2.c
Packet Pg. 369 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Special Revenue Fund - Housing Successor 91 Proposed Budget 2023-2024
Special Revenue Fund
Housing Successor
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

EXPENDITURES BY CATEGORY
Salaries & Benefits $ 129,892 $ 141,125 $ 149,056 $ 146,477 $ - Contract Services 44 34 - - -
TOTAL EXPENDITURES $ 129,936 $ 141,159 $ 149,056 $ 146,477 $ FUNDING SOURCE Housing Successor $ 175,270 $ 14,328 $ (25,903) $ 2,393,320 $ 4,015,500 TOTAL FUNDING SOURCE $ 175,270 $ 14,328 $ (25,903) $ 2,393,320 $ 4,015,500 FY2022-23 EXPENDITURES BY PROGRAM
Program
Expenditure
Program
Revenue Net Cost
Housing Administration $ - $ 4,015,500 (4,015,500)
Program Total $ - $ 4,015,500 $ (4,015,500)

10.2.c
Packet Pg. 370 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Debt Service Funds
Proposed Budget 2023-2024 92
Debt Service Funds
These are accounts for the accumulation of resources for payment of principal and interest on the City’s general long-term debt obligations. The City has adopted a Debt Management Policy that establishes guidelines for debt issuance. The City will consider the issuance of long-term debt obligations only under the conditions outlined in the Debt Management Policy displayed in the Policies and Glossary section of this document.

The City has five debt service funds:

Pension Obligation Bonds (2010) Debt Service Fund - This fund is used to budget debt service payments as related to the 2010 Taxable Pension Obligation Bonds (POB) refinancing of unfunded CalPERS pension obligations.

Pension Obligation Bonds (2021) Debt Service Fund - This fund is used to budget debt service payment as related to the 2021 Taxable Pension Obligation Bonds (POB) refinancing of the unfunded CalPERS pension obligation.

COP #12 Debt Service Fund - This fund is used to budget for debt service activity relating to the 2011 Certificates of Participation (COP). This was the refunding issue of 1996 and 2001 COPs, which were for Central Park North expansion, expansion of City offices, San Ramon Library, Central Park, Crow Canyon interchange improvements, and to purchase City offices.

COP #13 Debt Service Fund - This fund is used to budget for debt service activity related to the 2019 Certificates of Participation. This was the funding for various capital improvements, including bicycle network improvements and enhancements, City Hall reconfiguration, citywide drainage and infrastructure improvements, installation of street cameras, trees and landscaping improvements, intelligent transportation system upgrades, San Ramon Community Center renovation, San Ramon Olympic Pool improvements, bicycle pedestrian overcrossing improvements, streets widening, paving and other street improvements.

LED Lights Debt Service Fund - This fund is used to budget for debt service activity relating to the LED Lights conversion (CIP 5499).

The following charts and schedules summarize the City’s outstanding debt balances, debt service budgeted for FY 2023-24, and its future annual debt service requirements.

10.2.c
Packet Pg. 371 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Debt Service Funds
93 Proposed Budget 2023-2024
Legal Debt Margin
The Government Code of the State of California provides for a legal debt limit of 15% of gross assessed valuation; however, this provision was enacted when assessed valuation was based upon 25% of market value. With $68,154,639 of outstanding debt subject to the legal debt limit and a legal debt limit of $966,203,785, the City is not at risk of exceeding this limit.

Computation of Legal Debt Margin 6/30/2023
Assessed Valuation per County Assessor Office
Secured $ 25,973,744,355
Unsecured 380,127,009
Taxable Assessed Valuation 26,353,871,364
Converted assessed value (at 25% of Taxable Value) 6,588,467,841 Debt limit (15% of assessed value) 988,270,176
Less Outstanding General Obligation Bonds Debt (22,066,391) Legal Debt Margin $ 966,203,785
Debt Management Policy
The City’s Debt Management Policy, adopted by the City Council on November 24, 2020, requires that debt service generally should not exceed 10% of the General Fund and Dougherty Valley Fund operating revenues; and in no case should they exceed 15%. Further, direct debt will not exceed 2% of assessed valuation; and no more than 60% of capital improvement outlays will be funded from long-term financings. With FY 2023/24 debt service at $5,888,762, the City is not projected to exceed its debt service limit.

Compliance to Debt Policy 6/30/2024
General Fund Operating Revenues 62,474,024
Dougherty Valley Fund Operating Revenues 21,406,555
Total Operating Revenues 83,880,579
Debt Policy Limit (at 10% of Operating Revenues) 8,388,058 Debt Policy Limit (at 15% of Operating Revenues) 12,582,087 Assessed Valuation 26,353,871,364
Debt Policy Limit (Max 2% of Assessed Valuation) 527,077,427

10.2.c
Packet Pg. 372 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Debt Service Funds
Proposed Budget 2023-2024 94
Debt Service Funds Revenue - Expenditure - Fund Balance POB
2010
POB
2021
COP #12
2011
COP #13
2019
Led Lights
2012
Total City
Debt
FUND BALANCE - 07/01/23 $ 5,000 $ 247,641 $ 2,000 $ 740,182 $ 3,000 $ 997,823

REVENUES
Department Charges 1,397,950 2,087,828 - - - 3,485,778
TOTAL REVENUES 1,397,950 2,087,828 - - - 3,485,778
TRANSFER IN 1,397,950 2,087,828 494,150 1,608,450 307,165 5,895,543 TOTAL SOURCES OF FUND 2,795,900 4,175,656 494,150 1,608,450 307,165 9,381,321

EXPENDITURES
Principal 515,000 1,675,000 470,000 800,000 300,300 3,760,300 Interest 876,800 406,678 21,150 801,450 6,865 2,112,943 Admin & Trustee Costs 6,150 6,150 3,000 7,000 - 22,300
TOTAL EXPENDITURES 1,397,950 2,087,828 494,150 1,608,450 307,165 5,895,543 TRANSFER OUT 1,397,950 2,087,828 - 207,099 - 3,692,877
TOTAL USES OF FUND 2,795,900 4,175,656 494,150 1,815,549 307,165 9,588,420 NET INCREASE (DECREASE) - - - (207,099) - (207,099)
FUND BALANCE - 06/30/24 $ 5,000 $ 247,641 $ 2,000 $ 533,083 $ 3,000 $ 790,724 * Excludes funds held with trustees

10.2.c
Packet Pg. 373 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Debt Service Funds
95 Proposed Budget 2023-2024
Debt Service Fund
Outstanding Debt
POB (2010) POB (2021)
COP #12
(2011)
COP #13
(2019)
LED Lights
(2012) Total
Maturity Date 02/01/39 07/01/35 03/01/24 06/01/39 11/28/24 Original Issue Amount 17,650,000 23,345,000 11,585,000 20,990,000 2,687,302 76,257,302 Principal 13,700,000 21,925,000 470,000 18,410,000 429,243 54,934,243 Interest 8,762,560 3,114,828 21,150 7,203,000 7,620 19,109,158 Total Debt Outstanding
07/01/23 22,462,560 25,039,828 491,150 25,613,000 436,863 74,043,401 Debt Service Payment Schedule
POB (2010) POB (2021)
COP NO. 12
(2011)
COP NO. 13
(2019)
Led Lights
(2012) Total
Principal Outstanding
07/01/23 13,700,000 21,925,000 470,000 18,410,000 429,242 54,934,242 Principal Due (515,000) (1,675,000) (470,000) (800,000) (300,299) (3,760,299) Interest Due (892,320) (406,678) (21,150) (801,450) (6,865) (2,128,463) Total Annual Debt
Service Due (1,407,320) (2,081,678) (491,150) (1,601,450) (307,164) (5,888,762) Principal Outstanding
06/30/24 13,185,000 20,250,000 - 17,610,000 128,943 51,173,943 Due FY2024-25 1,426,800 2,085,307 - 1,601,450 129,698 5,243,255 Due FY2025-26 1,445,320 2,082,810 - 1,599,450 - 5,127,580 Due FY2026-27 1,463,840 2,085,038 - 1,600,450 - 5,149,328 Due FY2028-32 6,971,080 10,409,090 - 8,002,000 - 25,382,170 Due FY2033-37 6,961,800 6,295,906 - 8,005,800 - 21,263,506 Due FY2038-39 2,786,400 - - 3,202,400 - 5,988,800
Total Debt Outstanding
06/30/24 21,055,240 22,958,151 - 24,011,550 129,698 68,154,639

10.2.c
Packet Pg. 374 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Capital Improvement Program (CIP)
Proposed Budget 2023-2024 96
Capital Improvement Program (CIP)
This section of the budget contains a summarized version of the 5-Year Capital Improvement Program (5-Year CIP).

The 5-Year CIP document is prepared separately by the Public Works Department / Engineering Services Division.

It is a comprehensive five-year plan of the City to identify needed capital projects and to coordinate the financing and timing of improvements that maximizes the return of investment to the public. The 5-Year CIP is a guide for identifying current and future fiscal year requirements and becomes the basis for determining the annual Capital Budget.

The first year of the 5-Year CIP is called the “Capital Budget”. The Capital Budget is incorporated into the annual Budget, which appropriates funds for specific improvements. Projects slated for subsequent years in the program are approved on a planning basis and do not receive ultimate expenditure authority until they are eventually incorporated into a Capital Budget. Each year when the CIP is reviewed, the program moves forward one year and the previous second year of the CIP, as modified after review, becomes the new Capital Budget.

Specific project details can be found within the CIP document. The CIP document can be obtained by visiting the City’s website https://www.sanramon.ca.gov/. Questions can be directed to the Public Works Director https://www. sanramon.ca.gov/our_city/departments_and_divisions/public_works.

10.2.c
Packet Pg. 375 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 97 Proposed Budget 2023-2024

THIS PAGE INTENTIONALLY LEFT BLANK

10.2.c
Packet Pg. 376 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Governmental Funds Capital Improvement Program (CIP)
Proposed Budget 2023-2024 98
Special Revenue Fund
Revenues, Expenditures And Changes In Fund Balance
Capital
Projects Fund
FUND BALANCE - 07/01/23 $ 3,936,493

REVENUES
Intergovernmental 3,339,313
Interest Revenue 300,000
Miscellaneous Revenue 1,000,000
TOTAL REVENUES 4,639,313
TRANSFER IN 10,481,154
TOTAL SOURCES OF FUND 15,120,467

EXPENDITURES
Circulation 4,789,600
Facilities 919,803
Landscaping 1,231,186
Parks 1,599,145
Signal 472,280
Other 1,369,217
Public Works Administration 219,140
TOTAL EXPENDITURES 10,600,371

TRANSFER OUT
Other 100,000
TOTAL TRANSFER OUT 100,000
TOTAL USES OF FUND 10,700,371
NET INCREASE (DECREASE) 4,420,096
FUND BALANCE - 06/30/24 $ 8,356,589

10.2.c
Packet Pg. 377 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 99 Proposed Budget 2023-2024

THIS PAGE INTENTIONALLY LEFT BLANK

10.2.c
Packet Pg. 378 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Proposed Budget 2023-2024 100
Governmental Funds Capital Improvement Program (CIP)
No Prj # Project Name Prior Years 2023-24 2024-25 2025-26 2026-27 2027-28 Total 5Yr Beyond 5Yr Total Proj PROJECTS THAT WILL BE UNDERTAKEN IN FY 2023-24
Capital Improvement Program 2023/24 - 2027/28
1 100001 2023 Storm Damage Repairs $1,290,000 $0 $0 $0 $0 $0 $0 $0 $1,290,000 300007 Bent Creek Zone Improvements -
Zone 7
2 $197,500 $35,500 $10,000 $0 $5,000 $7,500 $58,000 $100,000 $355,500 3 000010 Bicycle Master Plan Update $0 $88,000 $0 $0 $0 $0 $88,000 $88,000 $176,000 905530 Bollinger Canyon Rd. / Iron Horse
Trail Bicycle Pedestrian
Overcrossing
4 $29,597,279 $0 $0 $0 $0 $0 $0 $0 $29,597,279
5603 Bollinger Canyon Road Frontage
Improvements
5 $500,000 $0 $0 $0 $0 $0 $0 $0 $500,000
300003 Canyon Lakes Zone
Improvements - Zone 3
6 $190,000 $80,000 $30,000 $0 $15,000 $0 $125,000 $0 $315,000 300015 Circle E Zone Improvements -
Zone 15
7 $63,000 $5,000 $0 $5,000 $0 $0 $10,000 $52,000 $125,000 925425 City Facilities HVAC Duct Cleaning
and Equipment Replacement
8 $2,460,686 $50,000 $180,000 $90,000 $160,000 $154,000 $634,000 $4,474,000 $7,568,686 925433 City Facilities Roof Covering
Maintenance and Replacement
9 $869,791 $25,000 $141,194 $525,000 $25,000 $25,000 $741,194 $5,075,000 $6,685,985 10 935465 City Signage Project $348,797 $0 $0 $0 $0 $0 $0 $0 $348,797 945485 Citywide Aerial Mapping and GIS
Support
11 $269,843 $0 $10,000 $0 $10,000 $0 $20,000 $100,000 $389,843 905613 Citywide Bicycle Network
Improvements & Enhancements
12 $935,500 $0 $52,650 $52,650 $52,650 $52,650 $210,600 $50,232,900 $51,379,000 500003 Citywide Dog Park Renovations
and Improvements
13 $100,000 $50,000 $0 $0 $0 $0 $50,000 $0 $150,000
915548 Citywide Drainage Infrastructure
Repairs
14 $3,265,805 $0 $40,000 $40,000 $40,000 $40,000 $160,000 $1,500,000 $4,925,805 200008 Citywide Electric Vehicle Charging
Stations
15 $325,000 $0 $0 $0 $0 $0 $0 $0 $325,000
925532 Citywide Exterior Painting &
Sealing
16 $421,195 $78,400 $35,000 $0 $0 $41,000 $154,400 $1,344,000 $1,919,595 975594 Citywide Intelligent Transportation
System Upgrade
17 $2,078,800 $200,000 $990,000 $1,895,400 $3,159,000 $3,369,600 $9,614,000 $32,238,900 $43,931,700

10.2.c
Packet Pg. 379 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed 101 Proposed Budget 2023-2024
Governmental Funds
No Prj # Project Name Prior Years 2023-24 2024-25 2025-26 2026-27 2027-28 Total 5Yr Beyond 5Yr Total Proj PROJECTS THAT WILL BE UNDERTAKEN IN FY 2023-24
Capital Improvement Program 2023/24 - 2027/28
300002 Citywide Landscaping Zone
Improvements - Zone 2
18 $330,000 $72,000 $72,000 $97,000 $72,000 $42,000 $355,000 $300,000 $985,000 300001 Citywide Lighting Zone
Improvements - Zone 1
19 $138,000 $48,000 $48,000 $48,000 $48,000 $30,000 $222,000 $1,000,000 $1,360,000 300021 Citywide Lighting Zone Street
Lights Improvements - Zone 1
20 $175,000 $50,000 $50,000 $50,000 $0 $50,000 $200,000 $150,000 $525,000 955584 Citywide Parks Amenities
Replacement and Improvements
21 $2,567,048 $158,771 $211,723 $161,973 $297,133 $255,621 $1,085,221 $4,570,910 $8,223,179 22 955423 Citywide Playground Upgrades $1,052,147 $253,500 $253,500 $253,500 $253,500 $253,500 $1,267,500 $2,773,736 $5,093,383 500006 Citywide Trail Amenities
Replacement & Improvements
23 $0 $2,574 $31,148 $28,500 $33,648 $31,148 $127,018 $10,077,507 $10,204,525 24 500002 Cricket Field Installation $300,000 $0 $0 $0 $0 $0 $0 $0 $300,000 955421 Crow Canyon Gardens Facilities
Improvements
25 $285,063 $500,000 $2,200,000 $0 $0 $0 $2,700,000 $0 $2,985,063 905312 Crow Canyon Rd. / Barbados Dr.

Intersection
26 $175,000 $0 $0 $0 $0 $0 $0 $0 $175,000
905531 Crow Canyon Rd. / Iron Horse Trail
Bicycle Pedestrian Overcrossing
27 $2,275,350 $0 $0 $0 $0 $0 $0 $20,700,000 $22,975,350 905328 Crow Canyon Rd. Widening 4 - 6
Lanes (Alcosta to West Branch) (C

1.10)
28 $16,821,400 $0 $0 $0 $0 $0 $0 $3,968,750 $20,790,150 000009 Crow Canyon Road Pavement
Repairs (Bollinger Canyon - City
Limits)
29 $900,000 $0 $0 $0 $0 $0 $0 $0 $900,000
300013 Crown Ridge Zone Improvements -
Zone 13
30 $73,000 $8,000 $3,000 $3,000 $3,000 $0 $17,000 $40,000 $130,000 200004 Dougherty Station Community
Center Renovations
31 $2,150,000 $278,519 $0 $0 $0 $0 $278,519 $0 $2,428,519 925574 Dougherty Valley Aquatic Center
Equipment Replacement
32 $1,602,358 $85,157 $107,447 $49,243 $164,456 $138,244 $544,547 $2,873,286 $5,020,191 300023 Dougherty Valley Steel Fence
Replacement
33 $100,000 $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 $200,000 $550,000

10.2.c
Packet Pg. 380 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Proposed Budget 2023-2024 102
Governmental Funds Capital Improvement Program (CIP)
No Prj # Project Name Prior Years 2023-24 2024-25 2025-26 2026-27 2027-28 Total 5Yr Beyond 5Yr Total Proj PROJECTS THAT WILL BE UNDERTAKEN IN FY 2023-24
Capital Improvement Program 2023/24 - 2027/28
3 Dougherty Valley Tree
Management Program
34 $3,576,246 $540,186 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $4,540,186 $0 $8,116,432 300012 El Nido Zone Improvements - Zone
12 35 $9,877 $7,500 $2,000 $0 $0 $500 $10,000 $8,000 $27,877 36 5585 Faria Preserve Parkway $4,500,000 $0 $0 $0 $0 $0 $0 $0 $4,500,000 37 400008 Fleet Electrification Study $200,000 $0 $0 $0 $0 $0 $0 $0 $200,000 38 925418 Forest Home Farms Structures $776,406 $0 $294,000 $0 $0 $0 $294,000 $2,644,143 $3,714,549 39 955478 Fountain Repairs and Replacement $1,279,183 $0 $13,080 $25,940 $102,648 $4,000 $145,668 $521,660 $1,946,511 40 969003 General Plan Update $1,535,896 $0 $0 $0 $0 $0 $0 $0 $1,535,896 300019 Glass House Zone Improvements -
Zone 19
41 $35,000 $5,000 $0 $0 $8,000 $0 $13,000 $9,000 $57,000 42 925515 Interior Amenities Renovation $1,304,034 $265,357 $81,000 $224,638 $312,259 $235,042 $1,118,296 $4,548,579 $6,970,909 43 955516 Irrigation Booster Pump Installation $705,728 $125,000 $165,000 $125,000 $165,000 $40,000 $620,000 $842,000 $2,167,728 400003 Kami Court Landslide Repair
Project
44 $5,500,000 $0 $0 $0 $0 $0 $0 $0 $5,500,000
925527 Middle School Teen Center
Portables
45 $388,542 $0 $0 $0 $0 $0 $0 $150,000 $538,542
300010 Old Ranch Estates Zone
Improvements - Zone 10
46 $155,000 $25,000 $0 $0 $0 $12,500 $37,500 $0 $192,500 300018 Old Ranch Summit Zone
Improvements - Zone 18
47 $195,000 $15,000 $0 $5,000 $0 $0 $20,000 $25,000 $240,000 48 945572 Open Space Preservation $2,350,000 $1,000,000 $0 $0 $0 $0 $1,000,000 $0 $3,350,000 49 955491 Park Restroom Renovations $155,897 $274,300 $274,300 $0 $400,000 $0 $948,600 $1,670,700 $2,775,197 50 000008 Pavement Management 2023 $4,798,850 $1,275,800 $0 $0 $0 $0 $1,275,800 $0 $6,074,650 51 000013 Pavement Management 2024 $0 $3,025,800 $1,500,000 $0 $0 $0 $4,525,800 $0 $4,525,800 000006 Pavement Repair - Stop Gap
2022/2023
52 $400,000 $0 $0 $0 $0 $0 $0 $0 $400,000
000014 Pavement Repair - Stop Gap
2024/2025
53 $0 $400,000 $0 $0 $0 $0 $400,000 $0 $400,000
54 975413 Pedestrian Enhancement Devices $1,362,975 $0 $0 $0 $0 $0 $0 $0 $1,362,975

10.2.c
Packet Pg. 381 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed 103 Proposed Budget 2023-2024
Governmental Funds
No Prj # Project Name Prior Years 2023-24 2024-25 2025-26 2026-27 2027-28 Total 5Yr Beyond 5Yr Total Proj PROJECTS THAT WILL BE UNDERTAKEN IN FY 2023-24
Capital Improvement Program 2023/24 - 2027/28
55 500005 Pickleball Court Conversion $0 $50,000 $0 $0 $0 $0 $50,000 $0 $50,000 200007 Police and Fire District Joint Public
Safety Complex
56 $27,735,000 $0 $500,000 $0 $0 $0 $500,000 $0 $28,235,000 57 955482 Public Art in Parks $304,700 $60,000 $40,000 $0 $40,000 $0 $140,000 $0 $444,700 200010 Public Meeting Access
Enhancements
58 $525,000 $0 $0 $0 $0 $0 $0 $0 $525,000
925590 Recreation Program and Facilities
Equipment Replacement
59 $360,706 $12,500 $87,000 $0 $0 $0 $99,500 $0 $460,206 905612 Safe Routes to School (SRTS)
Enhancements
60 $45,000 $0 $5,000 $5,000 $5,000 $5,000 $20,000 $5,000 $70,000 200003 San Ramon Community Center
Renovation
61 $2,894,939 $0 $0 $0 $0 $0 $0 $0 $2,894,939
200006 San Ramon Olympic Pool and
Aquatic Park Renovation
62 $3,836,074 $0 $0 $0 $0 $0 $0 $0 $3,836,074
925479 San Ramon Olympic Pool
Equipment Replacement
63 $2,690,634 $124,870 $704,931 $147,010 $97,512 $423,971 $1,498,294 $2,603,589 $6,792,517 64 500007 San Ramon Trails Master Plan $0 $125,000 $0 $0 $0 $0 $125,000 $0 $125,000 200005 San Ramon Transit Center
Enhancements
65 $568,000 $0 $0 $0 $0 $0 $0 $50,000 $618,000
400010 Senate Bill 1383 Projects
Implementation
66 $0 $119,217 $0 $0 $0 $0 $119,217 $0 $119,217
67 955566 Shade Structure Improvement $418,288 $0 $32,500 $75,000 $32,500 $32,500 $172,500 $1,452,119 $2,042,907 68 400005 Sidewalk Repairs 2022/2023 $250,000 $0 $0 $0 $0 $0 $0 $0 $250,000 69 400009 Sidewalk Repairs 2024/2025 $0 $250,000 $0 $0 $0 $0 $250,000 $0 $250,000 935488 Street Landscape Planting
Renovation
70 $2,172,876 $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000 $991,600 $4,414,476 300005 Summerwood Loop Zone
Improvements - Zone 5
71 $135,956 $25,000 $0 $0 $15,000 $0 $40,000 $469,645 $645,601 5619 Sunrise Ridge Park (Preserve
Neighborhood Park)
72 $8,753,058 $0 $0 $0 $0 $0 $0 $0 $8,753,058
73 905381 Traffic Calming Program $191,484 $0 $10,000 $10,000 $10,000 $10,000 $40,000 $10,000 $241,484

10.2.c
Packet Pg. 382 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Proposed Budget 2023-2024 104
Governmental Funds Capital Improvement Program (CIP)
No Prj # Project Name Prior Years 2023-24 2024-25 2025-26 2026-27 2027-28 Total 5Yr Beyond 5Yr Total Proj PROJECTS THAT WILL BE UNDERTAKEN IN FY 2023-24
Capital Improvement Program 2023/24 - 2027/28
975526 Traffic Signals Improvements &
Enhancements
74 $1,747,874 $272,280 $194,670 $188,310 $191,227 $193,925 $1,040,412 $2,480,310 $5,268,596 300011 Village Parkway Zone
Improvements - Zone 11
75 $73,400 $15,000 $2,000 $2,000 $2,000 $2,000 $23,000 $6,700 $103,100 300006 West Branch Zone Improvements -
Zone 6
76 $174,920 $0 $10,000 $431,900 $83,500 $17,000 $542,400 $490,000 $1,207,320 Totals $153,964,105 $10,381,231 $9,681,143 $5,839,064 $7,103,033 $6,766,701 $39,771,172 $160,837,034 $354,572,311 **Includes City Funded Projects Only. For complete list of Projects, see Final Five-Year 2023-2028.

10.2.c
Packet Pg. 383 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed 105 Proposed Budget 2023-2024

THIS PAGE INTENTIONALLY LEFT BLANK

10.2.c
Packet Pg. 384 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Proprietary Funds/
Internal Service Funds

10.2.c
Packet Pg. 385 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Proprietary Funds/Internal Service Funds Internal Service Funds 107 Proposed Budget 2023-2024
Internal Service Funds
Internal Service Funds are used to account for the financing of goods and services provided by one City department or agency to other departments or agencies of the City, or to other governmental units on a cost reimbursement basis (including depreciation).

The Investment Fund is used to account for the management of investments.

The Equipment Replacement Fund is used to account for the replacement of major equipment and vehicles.

Revenues are derived from allocated charges to the department’s general fund.

The Information System Replacement Fund is used to account for the replacement of computer-related equipment.

The Insurance Liability Fund is used to administer the City employee’s leave payouts, retiree medical benefits, general insurance, and safety programs with the goals of reducing insurance-related costs, maintaining appropriate levels of coverage, and building contingent loss reserves.

The Healthcare Fund is used to account for City employees’ healthcare premiums and claims.

The Infrastructure Maintenance Fund is used to account for the cost of maintaining City buildings.

10.2.c
Packet Pg. 386 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Proprietary Funds/Internal Service Funds Internal Service Funds Proposed Budget 2023-2024 108
Internal Service Funds
Revenues, Expenditures And Changes In Fund Balance
Investment
Equipment
& Vehicle
Replacement
Information
Services
Replacement
Insurance
Liability Health Care
Infrastructure
Maintenance Total
FUND BALANCE 07/01/23 $ - $ 1,589,924 $ 1,064,051 $ 898,639 $ 311,212 $ 1,106,702 $ 10,477,091

REVENUES
Intergovernmental - - - 537,780 - - 537,780
Charges for Services - - 90,000 - - 12,000 102,000
Interest Revenue 94,134 - - - - - 94,134
Healthcare Charges - 881,061 303,333 - 7,535,125 - 8,719,519 Leave Liability
Charges - - - 686,724 - - 686,724
Insurance Liability
Charges - - - 4,705,471 - - 4,705,471
TOTAL REVENUES 94,134 881,061 393,333 5,929,975 7,535,125 12,000 14,845,628 TRANSFER IN - - - 497,327 - 1,500,000 1,997,327

TOTAL SOURCES OF
FUND 94,134 881,061 393,333 6,427,302 7,535,125 1,512,000 16,842,955

EXPENDITURES
Equipment - 102,240 688,486 - - - 790,726
Vehicle - 726,000 - - - - 726,000
Pension Replacement
Benefits - - - 140,000 - - 140,000
Insurance - - - 4,765,471 - - 4,765,471
Healthcare - - - - 10,029,356 - 10,029,356
Administrative
Services 91,461 - - - - - 91,461
TOTAL EXPENDITURES 91,461 828,240 688,486 4,905,471 10,029,356 - 16,543,014

TRANSFER OUT
Capital Projects Fund - - - - - 1,188,368 1,188,368
TOTAL TRANSFER OUT - - - - - 1,188,368 1,188,368
TOTAL USES OF FUND 91,461 828,240 688,486 4,905,471 10,029,356 1,188,368 17,731,382

NET INCREASE
(DECREASE) 2,673 52,821 (295,153) 1,521,831 (2,494,231) 323,632 (888,427) FUND BALANCE 06/30/24 $ 2,673 $ 1,642,745 $ 768,898 $ 2,420,470 $ (2,183,019) $ 1,430,334 $ 9,588,664

10.2.c
Packet Pg. 387 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Proprietary Funds/Internal Service Funds Internal Service Funds 109 Proposed Budget 2023-2024
Vehicle and Equipment Replacements Listing
Department Type Purpose # Unit Cost
Extended
Cost
POLICE
SERVICES Equipment Replace bullet proof vests 7 1,429 10,000 Equipment Replace drone equipments 11 1,000 11,000
Vehicle Replace #408 & #409 2 68,500 137,000
Vehicle Replace #134 & #139 2 81,000 162,000
Vehicle Replace HHR 1 51,000 51,000
TOTAL POLICE SERVICES $ 371,000
PUBLIC WORKS Equipment Replace 1997 Equipment Trailer RTA #2005 1 16,800 16,800 Equipment
Replace 1998 Walk Behind Pavement Saw RTA
#4232 1 21,000 21,000
Equipment
Replace 2006 Tow Behind Pressure Washer
RTA #5030 1 33,600 33,600
Equipment
Replace 2000 Gearmore Seed Spreader Asset
#2870 1 9,840 9,840
Vehicle
Replace vehicle #8 - V59652b 1500 Utility
Body 1 74,000 74,000
Vehicle
Replace vehicle #32 - V00266 1500 Utility
Body 1 74,000 74,000
Vehicle
Replace vehicle #43 - V60141 1500 Utility
Body 1 74,000 74,000
Vehicle Replace vehicle #65 - V17273 Colorado 1 40,000 40,000 Vehicle
Replace vehicle #83 - V46216 1500 Utility
Body 1 74,000 74,000
Vehicle Replace vehicle #86 - V00485 Colorado/TBD 1 40,000 40,000 TOTAL PUBLIC WORKS $ 457,240
GRAND TOTAL $ 828,240

10.2.c
Packet Pg. 388 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Proprietary Funds/Internal Service Funds Internal Service Funds Proposed Budget 2023-2024 110
Info Services Equipment Replacements Listing
Department/division Type # Unit Cost
Extended
Cost
CITY COUNCIL Workstations 1 1,500 1,500
CITY MANAGER Surface Computer 1 2,300 2,300
CITY ATTORNEY Desktop Computer 2 2,300 4,600
CITY CLERK Surface Computer 1 2,300 2,300
ADMINISTRATIVE SERVICES Workstations 6 1,500 9,000
Surface Computer 1 2,300 2,300
Laptop 1 2,000 2,000
City Hall backup appliance, 2 firewalls 1 281,108 281,108 MS 365 and Adobe subscription licenses 1 119,312 119,312 COMMUNITY DEVELOPMENT Workstations 5 1,500 7,500
Surface Computer 4 2,300 9,200
Laptop 1 2,000 2,000
Energov Annual Support, Communication
Orian Disaster Software, Selectron 1 157,266 157,266
POLICE SERVICES Workstations 19 1,500 28,500
Surface Computer 4 2,300 9,200
PUBLIC WORKS Workstations 5 1,500 7,500
Surface Computer 8 2,300 18,400
Laptop 1 2,000 2,000
PARKS & COMMUNITY SERVICES Workstations 15 1,500 22,500 GRAND TOTAL $ 688,486

10.2.c
Packet Pg. 389 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 111 Proposed Budget 2023-2024

THIS PAGE INTENTIONALLY LEFT BLANK

10.2.c
Packet Pg. 390 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department Budgets

10.2.c
Packet Pg. 391 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
113 Proposed Budget 2023-2024

10.2.c
Packet Pg. 392 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) City Council Chamber
General Government

DEPARTMENT BUDGETS

10.2.c
Packet Pg. 393 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 115 Proposed Budget 2023-2024
Department
General Government
City Council
City Manager City Attorney
City Clerk Assistant City Manager
Street Smarts Program
Department Budget Highlights for FY 2023-243
Department Expenditures: $4,043,410 (increase $544,304 or 15.6%; employee benefit costs moved to the OPEB Trust)
■ Revenue effort - $250k
■ Increase in salary and benefits costs - $460k
■ East Bay Economic Development Alliance membership - $10k ■ Leadership San Ramon Valley - $5k
■ Reduced professional services for outside counsel – ($75k) ■ Reduced professional services for elections – ($100k) Reductions Carried Over from Last Year:
■ Reduced professional services budgets
■ Reduced travel and training budgets
Future Budgetary Needs:
■ Administrative Records Coordinator - $132k
■ Assistant City Attorney - $310k

10.2.c
Packet Pg. 394 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 116
Department
General Government City Council
City Council
Statement of Purpose:

The City Council is elected by the citizens to provide overall policy direction to ensure that the business of the City is conducted in an orderly and efficient manner. The City Council enacts ordinances, resolutions and orders necessary for governing the affairs of the City, and promotes the economic, cultural and governmental well-being of the City of San Ramon.

Ongoing Priorities:

Maintain a Safe and Secure Environment

1. Maintain a Safe and Secure Environment

2. Maintain a Secure Financial Base

3. Provide Cost Effective and Responsive Services to Sustain Quality of Life

4. Build and Maintain Quality Facilities and Infrastructure

5. Enhance Engagement and Communication with Residents and Business Community

6. Balance Land Use Planning for Housing, Retail, Jobs, and Open Space Priorities from Goal Setting Workshop:

Identifier# Priority Goal
P1/G1 Maintain a Safe and Secure
Environment
Enhance crime prevention education activities
P1/G2 Maintain a Safe and Secure
Environment
Improve vehicle, bicycle, and pedestrian safety through the implementation of capital projects and public
education
P1/G3 Maintain a Safe and Secure
Environment
Continue the implementation of the Intelligent
Transportation System (ITS)
P2/G1 Maintain a Secure Financial Base Efficiently annex and integrate the last part of Dougherty Valley
P2/G2 Maintain a Secure Financial Base Streamline the Dougherty Valley oversight process P2/G3 Maintain a Secure Financial Base Support the Economic Development Element of the City’s General Plan through implementation of the
Economic Development Strategy Plan
P2/G4 Maintain a Secure Financial Base Explore potential revenue enhancements to increase financial stability
P3/G1 Provide Cost Effective and
Responsive Services to Sustain
Quality of Life
Ensure sufficient staffing needs in order to maintain
service levels to the community
P3/G2 Provide Cost Effective and
Responsive Services to Sustain
Quality of Life
Complete integration of the new ERP system into
citywide operations

10.2.c
Packet Pg. 395 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 117 Proposed Budget 2023-2024
Department
General Government City Council
Priorities from Goal Setting Workshop (cont.)
P3/G3 Provide Cost Effective and
Responsive Services to Sustain
Quality of Life
Continue to work on a succession plan that captures
institutional knowledge from long-term City employees
who will retire during the fiscal year
P3/G4 Provide Cost Effective and
Responsive Services to Sustain
Quality of Life
Support and fund Iron Horse Trail overcrossings at
Bollinger Canyon Road and Crow Canyon Road
P4/G1 Build and Maintain Quality Facilities
and Infrastructure
Promote deeper partnerships with transit agencies to
enhance operations
P4/G2 Build and Maintain Quality Facilities
and Infrastructure
Implement capital projects and programs that promote
environmental sustainability
P4/G3 Build and Maintain Quality Facilities
and Infrastructure
Implement the Parks, Trails, Open Space and Recreation
Master Plan
P5/G1 Enhance Engagement and
communication with Residents and
Business Community
Enhance the content and accessibility of information on the City website
P5/G2 Enhance Engagement and
Communication with Residents and
Business Community
Explore technology improvements that will broaden
accessibility to City Council meetings
P5/G3 Enhance Engagement and
Communication with Residents and
Business Community
Explore City-sponsored activities and gathering spaces
to increase community engagement and promote
community building
P5/G4 Enhance Engagement and
Communication with Residents and
Business Community
Continue to collaborate with organizations that
promote tourism and business development
P6/G1 Balance Land Use Planning for
Housing, Retail, Jobs, and Open
Space
Prioritize housing growth in the City core while
preserving existing retail, commercial and open space
P6/G2 Balance Land Use Planning for
Housing, Retail, Jobs, and Open
Space
Preserve permanent Open Space along the City
boundaries through partnerships with other agencies
P6/G3 Balance Land Use Planning for
Housing, Retail, Jobs, and Open
Space
Promote walkability both within and to local shopping
centers and implement the approved Walking District
P6/G4 Balance Land Use Planning for
Housing, Retail, Jobs, and Open
Space
Continue to develop the Walking District in San Ramon
that connects City Hall, Central Park, the Main Library, and the new City Center
P6/G5 Balance Land Use Planning for
Housing, Retail, Jobs, and Open
Space
Complete the General Plan Update
Priorities from Goal Setting Workshop (cont.):

10.2.c
Packet Pg. 396 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 118
Department
General Government City Manager
City Manager
Statement of Purpose:

The City Manager provides professional leadership in the management of the City and execution of City Council policies. The City Manager provides effective municipal services through the coordination and direction of all City activities, finances, and personnel.

Significant Accomplishments for FY 2022-23:
■ Continued to work on a succession plan that captures institutional knowledge from long-term City employees who will retire during the fiscal year
■ Completed PD construction as part of the Joint Public Safety Building plan with the San Ramon Valley Fire Protection District
■ Continued to work with the Open Space Advisory Committee to promote the value and importance of preserving open space in the community
■ Continued to implement the City-wide Communication Plan as adopted by Council Major Action Plan Items for FY 2023-24:

Completion By
Council
Priorities/
Goals
1 Assist with the development of the EDAC Workplan Sept 2023 P2/G3 2 Conduct a revenue effort study to determine feasibility for new funding sources
June 2024 P2/G4
3 Continue to work on a succession plan that captures institutional knowledge from long-term City employees who will retire during the fiscal year
On-going P3 / G3
4 Work with the San Ramon Chamber of Commerce and business community to promote growth and retail development
On-going P5/G4
5 Work with the Open Space Committee to promote and preserve open space in the community
On-going P6/G2
6 Continue to improve City-wide communications On-going P5/G1&2

10.2.c
Packet Pg. 397 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 119 Proposed Budget 2023-2024
Department
General Government Economic Development
Economic Development
Statement of Purpose:

The Economic Development Division is responsible for activities that improve and diversify the San Ramon economy.

The goals and objectives for the Division are largely defined by the City’s Economic Development Strategic Plan (EDSP).

The Economic Development Division provides staff support for the Economic Development Advisory Committee (EDAC) to prioritize and implement the EDSP.

Performance Measures 2022 2023
Number of Twitter views 27,000
Number of Instagram views 235,000
Number of YouTube views 11,800
Significant Accomplishments for FY 2022-23:
■ Supported the implementation of the Economic Development Strategic Plan ■ Support the implementation of the Discover San Ramon marketing campaign ■ Continued to work with real estate partners in San Ramon to promote business growth and retail development in the community
Major Action Plan Items for FY 2023-24:

Completion By
Council
Priorities /
Goals
1 Support the implementation of the Economic Development Strategic Plan
On-going P2/G3
2 Support the implementation of the Discover San Ramon marketing campaign
On-going P5/G4
3 Continue to work with real estate partners in San Ramon to promote business growth and retail development in the community On-going P2/G3

10.2.c
Packet Pg. 398 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 120
Department
General Government City Attorney
City Attorney
Statement of Purpose:

The City Attorney renders timely, professional legal advice to the City Council and City departments; prepares, amends, and reviews official City documents, laws, and regulations, and represents the City in litigation.

Performance Measures 2022 2023
Number of staff Count / Population* 4 / 83,587 4/82,870 Significant Accomplishments for FY 2022-23:
■ Provided timely legal counsel advice, representation and legal services including but not limited to: litigation, contracting, code enforcement, advice and assistance in all areas including elections, ethics, drafting of ordinances, resolutions, and real estate transactions for the City Council, Commissions, Committees and staff Major Action Plan Items for FY 2023-24:

Completion By
Council
Priorities /
Goals
1 Continue to provide timely legal counsel advice, representation and legal services including but not limited to: litigation, contracting, code enforcement, advice and assistance in all areas including elections, ethics, drafting of ordinances, resolutions, and real estate transactions for the City Council, Commissions, Committees and staff
On-going P1

10.2.c
Packet Pg. 399 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 121 Proposed Budget 2023-2024
Department
General Government City Clerk
City Clerk
Statement of Purpose:

The City Clerk acts as a liaison between the City Departments and the general public, outside agencies, and other branches of government. The City Clerk is the local official who administers democratic processes such as municipal elections, access to City records and legislative action, which ensure transparency to the public. The City Clerk acts as the compliance officer for applicable statutes including the Brown Act, the Political Reform Act, the Public Records Act, and Fair Political Practices Commission regulations. The City Clerk preserves and protects the history of the City (e.g. Municipal Code, Ordinances, Resolutions, Minutes, and other City records). The City Clerk promotes community education and outreach to citizens through San Ramon Government 101 and provides school tours. The City Clerk’s Office is committed to providing quality, efficient and accurate customer service.

Performance Measures 2022 2023
Number of City Council Agendas published 46 38
Number of City Council Resolutions processed 146 150
Number of Minute Orders processed 10 27
Number of Ordinances processed 5 1
Number of Proclamations processed 24 19
Number of Public Records Requests responded 194 306
Number of FPPC Forms 700 collected 95 109
Significant Accomplishments for FY 2022-23:
■ Hosted Candidate Information Session Prior to the 2022 Municipal Election ■ Conducted 2022 Municipal Elections
■ Implemented the Upgrade of Electronic Records Management System ■ Coordinated Government 101 Class – Spring 2023
■ Facilitated Hybrid Council and Commission Meetitings
■ Prepared and Issued the FY 2022/2023 Fee Resolution
Major Action Plan Items for FY 2023-24:

Completion
By
Council
Goals /
Priorities
1 Update Municipal Code Jul 2024 P5
2 Prepare and Issue the FY 2024/2025 Fee Resolution Jun 2024 P2 3 Implement new Agenda Management Software Jan 2024 P5
4 Coordinate Government 101 Class – Spring 2024 Apr 2024 P5

10.2.c
Packet Pg. 400 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 122
Department
General Government City Clerk
Department Staffing Allocation
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
City Manager Office
Administrative Analyst 1.00 1.00 1.00 1.00 1.00
City Manager 1.00 1.00 1.00 1.00 1.00
Deputy City Manager 1.00 1.00 1.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00 1.00 1.00
City Attorney Office
Administrative Coordinator - - 1.00 1.00 1.00
Assistant City Attorney 1.00 1.00 1.00 1.00 1.00
City Attorney 1.00 1.00 1.00 1.00 1.00
Paralegal 1.00 1.00 1.00 1.00 1.00
General Fund: General Fund: General Fund: 94.0128736104793% 94.0128736104793% 94.0128736104793% Street Smarts: Street Smarts: Street Smarts: 5.9871263895206965% 5.9871263895206965% 5.9871263895206965% General Government Department Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

DEPARTMENT EXPENDITURES BY CATEGORY
Salaries $ 1,481,250 $ 1,509,475 $ 1,584,906 $ 1,775,035 $ 1,937,418 Benefits 485,277 601,791 702,604 557,748 749,849
Department Internal Charges 281,492 338,092 473,367 460,689 447,839 Contract Services 147,981 306,728 187,139 477,219 518,987 Materials and Supplies 125,177 120,718 129,659 156,617 158,234 Other Costs 45,554 10,078 58,498 71,798 98,464
TOTAL $ 2,566,731 $ 2,886,882 $ 3,136,173 $ 3,499,106 $ 3,910,791

FUNDING SOURCE
General Fund $ 2,566,731 $ 2,886,882 $ 3,136,173 $ 3,375,183 $ 3,676,647 Street Smarts - - - 123,923 234,144
TOTAL $ 2,566,731 $ 2,886,882 $ 3,136,173 $ 3,499,106 $ 3,910,791 General Government FY 2023/24 Expenditures by Fund

10.2.c
Packet Pg. 401 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 123 Proposed Budget 2023-2024
Department
General Government City Clerk
Department Staffing Allocation
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
City Clerk Office
City Clerk 1.00 1.00 1.00 1.00 1.00
Deputy City Clerk 1.00 1.00 1.00 1.00 1.00
Office Technician I/II 1.00 1.00 - - -
TOTAL 10.00 10.00 10.00 10.00 10.00

10.2.c
Packet Pg. 402 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 124
Department
General Government City Clerk
General Government Department Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

EXPENDITURES BY DIVISION

CITY COUNCIL
Salaries $ 85,037 $ 88,314 $ 91,499 $ 94,515 $ 94,455
Benefits 56,278 96,047 138,037 84,003 152,724
Department Internal Benefit Charges 14,312 22,917 37,060 64,225 34,626 Contract Services 6,098 7,574 7,956 14,637 14,637
Materials and Supplies 62,394 64,543 64,935 70,173 70,453 Other Costs 15,051 2,219 15,972 28,428 32,193
Capital Purchases - - - - -
DIVISION TOTAL $ 239,170 $ 281,614 $ 355,459 $ 355,981 $ 399,088

CITY MANAGER
Salaries $ 622,956 $ 654,089 $ 668,732 $ 786,109 $ 867,869 Benefits 189,665 217,835 236,832 202,695 271,754
Department Internal Benefit Charges 116,490 127,795 173,603 170,310 177,557 Contract Services 85,199 179,239 69,302 139,632 355,632 Materials and Supplies 41,094 37,730 40,361 49,604 62,144 Other Costs 16,334 1,769 13,808 14,420 23,194
Capital Purchases - - - - -
DIVISION TOTAL $ 1,071,738 $ 1,218,457 $ 1,202,638 $ 1,362,770 $ 1,758,150

CITY ATTORNEY
Salaries $ 465,500 $ 492,163 $ 524,118 $ 649,634 $ 700,736 Benefits 136,345 159,614 172,988 171,987 214,411
Department Internal Benefit Charges 87,383 106,464 141,648 154,553 159,989 Contract Services 25,774 31,734 80,971 150,200 75,200
Materials and Supplies 13,904 15,260 19,848 29,290 19,387 Other Costs 6,108 5,491 16,944 14,900 23,002
Capital Purchases - - - - -
DIVISION TOTAL $ 735,014 $ 810,726 $ 956,517 $ 1,170,564 $ 1,192,725

CITY CLERK
Salaries $ 307,757 $ 274,909 $ 300,557 $ 244,777 $ 274,358 Benefits 102,989 128,295 154,747 99,063 110,960
Department Internal Benefit Charges 63,307 80,916 121,056 71,601 75,667 Contract Services 30,910 98,181 28,910 172,750 73,518
Materials and Supplies 7,785 3,185 4,515 7,550 6,250
Other Costs 8,061 599 11,774 14,050 20,075
Capital Purchases - - - - -
DIVISION TOTAL $ 520,809 $ 586,085 $ 621,559 $ 609,791 $ 560,828 DEPARTMENT TOTAL $ 2,566,731 $ 2,896,882 $ 3,136,173 $ 3,499,106 $ 3,910,791

10.2.c
Packet Pg. 403 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 125 Proposed Budget 2023-2024
Department
General Government City Clerk
General Government Department Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

DEPARMENT PROGRAM REVENUE
TOTAL $ 47,993 $ 15,224 $ 9,673 $ 293,500 $ 274,700
FY2023-24 Expenditures by Program
Program
Expenditure
Program
Revenue Net Cost
City Council $ 399,088 $ 1,200 $ 397,888
City Management 918,251 - 918,251
Communication & Public Affairs 394,720 - 394,720
Economic Development 211,035 - 211,035
Street Smarts 234,144 207,750 26,394
City Attorney 1,192,725 - 1,192,725
City Clerk Administration 437,725 65,750 371,975
Election/Voter Outreach 77,008 - 77,008
Legislative History 46,095 - 46,095
TOTAL $ 3,910,791 $ 274,700 $ 3,636,091

10.2.c
Packet Pg. 404 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Administrative Services

DEPARTMENT BUDGETS

10.2.c
Packet Pg. 405 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 127 Proposed Budget 2023-2024

THIS PAGE INTENTIONALLY LEFT BLANK

10.2.c
Packet Pg. 406 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 128
Department
Administrative Services
Department Statement of Purpose:

The Administrative Services Department is responsible for providing administrative support services to other departments, individual employees, and the public. The Department consists of three divisions: the Finance Division, Information Technology Services Division, and the Human Resources and Support Division. Each division has its own individual purpose as provided in the division “Statement of Purpose”.

Director
Information Technology Division
(Division Manager)
Citizen Request Management
Database Development &
Administration
Network Administration
Network Security
Technology Development a
Administration
Telecommunications
Website Development &
Administration
Human Resources Division
(Division Manager)
Employee Benefits
Ergonomics
Labor Relations
Organizational Development
ft.Training
Recruitment
Risk Management a Claims
Administration
Safety
Finance Division
(Division Manager)
Accounts Payable
Accounts Receivable
Audits
Budget Development
Business License
Debt Management
Financial Planning
Financial Reporting
Payroll
Purchasing
Treasury Management
Department Budget Highlights for FY 2023-24:

Department Revenues: $15,946 (increase of $803 or 5.3%) ■ Inflationary increases to minor revenue sources
Department Expenditures: $6,450,022 (increase of $802,567 or 12.9%) ■ 45% of increase ($348k) due to personnel expense (no new FTE) ■ Contracts account for 24% ($378k) over 60% of which belongs to IT to enhance security and $75K for Citywide Fee Study
■ Materials and supplies are increasing by 10% ($8k)
■ Other services are increasing 20% ($69k), including reinstatement of I/S charges ($35k), insurance premiums ($28k), training ($5k), and other ($1k)
Reductions Carried Over from Last Year:
■ Professional network engineering services for contingency needs ($20k) Future Budgetary Needs:
■ Increase redundancy of network security ($75k ongoing) ■ Increase visibility of potential network intrusions ($8k ongoing)

10.2.c
Packet Pg. 407 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 129 Proposed Budget 2023-2024
Department
Administrative Services
■ Develop an IT Master Plan ($75k one-time)
■ Job upgrades for succession planning ($50k ongoing)
■ Convert part-time temporary HR technician into full-time ($90k additional ongoing)

10.2.c
Packet Pg. 408 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 130

THIS PAGE INTENTIONALLY LEFT BLANK

10.2.c
Packet Pg. 409 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 131 Proposed Budget 2023-2024
Department
Administrative Services Finance Division
Finance Division
Statement of Purpose:

The Finance Division acts to ensure that the City maintains its financial stability by monitoring the City’s investment portfolio, calculating revenue, preparing and maintaining financial records and the City’s payroll, responding to audits, and preparing the Annual City Manager’s Operating Budget for the City Council.

Performance Measures 2022 2023
Number of Funds managed 78 79
Number of Purchase Orders issued 1,730 1,539
Number of Accounts Payable transactions processed 19,286 19,936 Number of Accounts Payable checks, wires, & EFTs issued 5,352 6,048 Number of Payroll checks and direct deposits issued 9,394 9,611 Significant Accomplishments for FY 2022-23:
■ Managed the FY 2021-22 annual audit process
■ Prepared the Annual Comprehensive Financial Report (ACFR) and submitted the ACFR for the Certificate of Achievement for Excellence in Financial Reporting
■ Worked with the Munis consultant on the ERP GAP analysis ■ Prepared the updated 5-Year Financial Projection
■ Prepared and issued required tax forms - W2 and 1099
■ Prepared the Mid-Year Financial Review
■ Coordinated the development of the FY 2023-2024 Operating Budget and submitted budget document for the Distinguished Budget Presentation Awards
■ Implemented Gravity Budget Software
■ Maintained “AAA” rating from Standard & Poor’s
■ Received both the ACFR award and Budget Award
Major Action Plan Items for FY 2023-24:

Completion
By
Council
Priorities/
Goals
1 Manage the FY 2022-2023 annual audit process Dec 2023 P2 2 Prepare the Annual Comprehensive Financial Report (ACFR) and submit ACFR for the Certificate of Achievement for Excellence in Financial Reporting
Dec 2023 P2
3 Prepare the updated 5-Year Financial Projection Jan 2024 P2 4 Prepare and issue required tax forms – W2 and 1099 forms Jan 2024 P2 5 Prepare the Mid-Year Financial Review Feb 2024 P2
6 Coordinate development of the FY 2024-2025 Operating Budget and submit budget document for the Distinguished Budget Presentation Awards Program
Jun 2024 P2
7 Maintain the City’s “AAA” rating from Standard & Poor’s On-Going P2 8 Complete Implementation of Gravity software and transparency portal Dec 2023 P2 9 Conduct audit of business license fee compliance Jun 2024 P2

10.2.c
Packet Pg. 410 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 132
Department
Administrative Services Finance Division
10 Launch monitoring of TOT audits of hotels and short-term rentals Dec 2023 P2

10.2.c
Packet Pg. 411 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 133 Proposed Budget 2023-2024
Department
Administrative Services Human Resources Division
Human Resources Division
Statement of Purpose:

The Human Resources Division provides quality personnel services to internal and external customers, adheres to equitable and ethical personnel standards, and effectively manages risk to the City. Services provided include recruitment; classification and compensation; training; labor relations; performance evaluations; organizational development; liability claims management and processing; employee benefits and services; worker’s compensation; ergonomics evaluations; and management and oversight to the Employee Safety Committee.

Performance Measures 2022 2023
Total job postings/recruitments 47 65
Total job applications received 1,966 1,156
Total new hires, re-hires, and promotions processed (Permanent) 53 85 Average # of employees on Family and Medical Leave (FML) (per month) 2.25 1.60 Average length of FML (days) 16.98 18.27
Average # of total FML hours (per employee) 127.32 109.25 Total workers’ compensation claims processed 28.00 13
Significant Accomplishments for FY 2022-23:
■ Finalized and implemented the new SEIU contract and Unrepresented Miscellaneous Employees Salary and Benefits Resolution
■ Reviewed and Updated the City’s Alcohol & Drug Testing Policy (Requirements for Commercial Motor Vehicle Drivers and Applicable Job Candidates), Family and Medical Leave Policy, and Tuition Reimbursement Policy ■ Created the City’s COVID-19 Prevention Program (CPP), Reasonable Accommodation Policy, Lactation Accommodation Policy, Employee Air Quality Protection Policy, and Recruitment Best Practices Guide ■ Facilitated planning and monitored budget of Employee Recognition Picnic and Holiday Event ■ Facilitated citywide trainings
■ Commenced update to the City’s Personnel Rules & Regulations and Compensation Policy ■ Ensured City-wide compliance with mandatory trainings, including the prevention of sexual harassment in the workplace with the participation of supervisory and non-supervisory -employees and commissioners ■ Began building the workflow process in Munis, with plans to implement workflow for all City Departments in Fall 2023
Major Action Plan Items for FY 2023-24:

Completion
By
Council
Priorities/
Goals
1 Complete review and update of City’s Personnel Rules & Regulations Mar 2024 P3 2 Complete update of City’s Compensation Policy Mar 2024 P3 3 Create Military Leave Policy for the City Dec 2023 P3 4 Successfully negotiate and implement new POA contract Jun 2024 P3 5 Establish Diversity, Equity, Inclusion, & Belonging Committee for City Employees
Feb 2024 P3

10.2.c
Packet Pg. 412 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 134
Department
Administrative Services Information Technology Services Division Information Technology Services Division
Statement of Purpose:

The Information Technology Services Division is responsible for short-range and long-range strategic planning for the City’s technology needs and data network. This involves all aspects of design-build-management of information systems including the procurement, replacement and troubleshooting of computer hardware and software. The Division maintains many City information systems, including the public website; internal intranet; financial, personnel, planning and building permits network; electronic document management; e-mail; citizen request management and notification; telecommunications; and police network system. The Division is responsible for helpdesk and database administration as well as overall network security and intrusion protection. The Division supports all City departments.

Performance Measures 2022 2023
Total count of hardware devices 1,275 1,363
Annual support labor costs 963,802 1,169,197
Support labor costs per hardware device 756 858
Count of IT staff 6 6
Hardware devices maintenance per staff 213 227
Significant Accomplishments for FY 2022-23:
■ Scanned the entire network for known vulnerabilities and configurations that are not set to best practices.

Remediate critical issues
■ Completed migration to Microsoft 365
■ Implemented and configured a backup solution for Microsoft 365 ■ Installed and configured an updated NDR (Network Detection & Response) system to identify and mitigate malware
■ Continued upgrading network security and utilizing tools to increase visibility and to provide for detection and faster remediation
■ Implemented two-factor authentication for all users accessing the City’s network remotely via VPN Major Action Plan Items for FY 2023-24:

Completion
By
Council
Priorities/
Goals
1 Update network infrastructure hardware that is approaching end of support
Apr 2024 P4
2 Update virtual infrastructure hardware at City Hall that is approaching end of support
Jun 2024 P1
3 Expand multi-factor authentication to additional applications further enhancing network security
Dec 2023 P4
4 Upgrade the City Hall backup appliance to increase storage capacity.

Relocate the existing appliance to PD
Jan 2024 P4

10.2.c
Packet Pg. 413 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 135 Proposed Budget 2023-2024
Department
Administrative Services Information Technology Services Division Department Staffing Allocation
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
Accountant - - 1.00 1.00 1.00
Administrative Analyst 3.00 3.00 3.00 3.00 3.00
Administrative Coordinator 3.00 1.00 1.00 1.00 1.00
Director 1.00 1.00 1.00 1.00 1.00
Division Manager 3.00 3.00 3.00 3.00 3.00
Information Technology
Specialist 3.00 4.00 4.00 4.00 4.00
Network Analyst 1.00 1.00 1.00 1.00 1.00
Office Specialist 3.00 5.00 4.00 4.00 4.00
General Fund: 98.5 % General Fund: 98.5 % General Fund: 98.5 % Internal Service Fund/Investment: 1.5 % Internal Service Fund/Investment: 1.5 % Internal Service Fund/Investment: 1.5 % Administrative Services Department Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

DEPARTMENT EXPENDITURES BY CATEGORY
Salaries $ 2,221,431 $ 2,122,723 $ 2,165,815 $ 2,459,732 $ 2,481,534 Benefits 686,459 826,040 836,967 808,527 930,295
Department Internal Charges 482,784 490,614 630,013 700,289 735,362 Contract Services 852,561 1,032,209 1,133,138 1,241,752 1,538,766 Materials and Supplies 57,555 57,177 51,891 89,024 97,457 Other Costs 233,957 208,961 319,842 348,131 416,720
TOTAL $ 4,534,746 $ 4,737,722 $ 5,137,666 $ 5,647,455 $ 6,200,134

FUNDING SOURCE
General Fund $ 4,482,957 $ 4,695,617 $ 5,080,094 $ 5,581,724 $ 6,108,673 Internal Service Fund/
Investment 51,789 42,105 57,572 65,731 91,461
TOTAL $ 4,534,746 $ 4,737,722 $ 5,137,666 $ 5,647,455 $ 6,200,134 Administrative Services Department FY 2023/24 Expenditures by Fund

10.2.c
Packet Pg. 414 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 136
Department
Administrative Services Information Technology Services Division Department Staffing Allocation
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
Office Technician I/II* 1.00 - - - -
Program Manager - - 1.00 1.00 1.00
Senior Administrative Analyst 2.00 1.00 - - -
TOTAL 20.00 19.00 19.00 19.00 19.00
*In FY20/21 reallocated Office Technician position to Community Development Department

10.2.c
Packet Pg. 415 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 137 Proposed Budget 2023-2024
Department
Administrative Services Information Technology Services Division Administrative Services Department Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

EXPENDITURES BY DIVISION

FINANCE
Salaries $ 997,401 $ 975,685 $ 982,878 $ 1,092,646 $ 1,118,066 Benefits 300,854 393,071 394,572 362,935 403,586
Department Internal Benefit Charges 214,299 213,067 278,029 324,548 340,182 Contract Services 155,246 154,887 108,582 113,615 210,243 Materials and Supplies 8,466 9,160 6,375 20,380 20,380
Other Costs 6,781 111 13,030 5,150 20,971
Capital Purchases - - - - -
DIVISION TOTAL $ 1,683,047 $ 1,745,981 $ 1,783,466 $ 1,919,274 $ 2,113,428

HUMAN RESOURCES
Salaries $ 516,345 $ 482,674 $ 439,504 $ 543,141 $ 534,620 Benefits 142,714 164,589 148,400 169,913 198,607
Department Internal Benefit Charges 120,457 112,697 132,373 152,943 161,790 Contract Services 247,766 161,306 210,162 87,938 100,474 Materials and Supplies 33,652 33,791 33,704 43,984 52,417 Other Costs 195,685 201,605 285,333 329,024 366,960
Capital Purchases - - - - -
DIVISION TOTAL $ 1,256,619 $ 1,156,662 $ 1,249,476 $ 1,326,943 $ 1,414,868

INFORMATION TECHNOLOGY
Salaries $ 707,684 $ 664,364 $ 743,433 $ 823,945 $ 828,848 Benefits 242,891 268,380 293,995 275,679 328,102
Department Internal Benefit Charges 148,028 164,850 219,611 222,798 233,390 Contract Services 449,549 716,015 814,394 1,040,199 1,228,049 Materials and Supplies 15,437 14,226 11,812 24,660 24,660 Other Costs 31,491 7,245 21,479 13,957 28,789
Capital Purchases - - - - -
DIVISION TOTAL $ 1,595,080 $ 1,835,078 $ 2,104,724 $ 2,401,238 $ 2,671,838 DEPARTMENT TOTAL $ 4,534,746 $ 4,737,722 $ 5,137,666 $ 5,647,455 $ 6,200,134

10.2.c
Packet Pg. 416 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 138
Department
Administrative Services Information Technology Services Division Administrative Services Department Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

DEPARMENT PROGRAM REVENUE
TOTAL $ 341,200 $ 243,170 $ 262,789 $ 15,143 $ 15,946
FY2023-24 Expenditures by Program
Program
Expenditure
Program
Revenue Net Cost
Finance Administration $ 352,062 $ - $ 352,062
Accounting 932,963 - 932,963
Payroll 342,991 - 342,991
Cash Management 482,412 15,946 466,466
Business Licensing 3,000 - 3,000
Human Resources Administration 244,707 - 244,707
Labor Relations 72,573 - 72,573
Organizational Development 108,880 - 108,880
Recruitment 249,389 - 249,389
Risk Management/Safety 475,224 - 475,224
Wages & Benefits 264,095 - 264,095
Information Technology Admin 2,090,478 - 2,090,478
Project Development 52,733 - 52,733
Telecommunications 419,710 - 419,710
Web Services 82,445 - 82,445
911 Joint Dispatch Center 26,472 - 26,472
TOTAL $ 6,200,134 $ 15,946 $ 6,184,188

10.2.c
Packet Pg. 417 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Community Development

DEPARTMENT BUDGETS

10.2.c
Packet Pg. 418 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 140
Department
Community Development
Department Statement of Purpose:

The Community Development Department coordinates and regulates the orderly growth of the City as set forth in the City’s General Plan and other applicable codes, policies, and regulations concerning the physical development of the City. The Department includes the Divisions of Planning Services and Building & Safety Services.

Director
Building & Safety Services Division
(Chief Building Official)
Building Inspections
Building Permits
Building Plan Checking
Housing Rehabilitation
Neighborhood Preservation
Planning Services Division
(Division Manager)
Architectural Review
Development Review
Dougherty Valley Oversight
Environmental Review
Subdivision Review
Housing Programs
Economic Development
General Plan Administration
Zoning Administration
Special Planning Studies
Department Budget Highlights for FY 2023-24
Department Revenues: $5,398,613 (increase of $1.03M or 23.7%) ■ Total Revenue Enhancement $424,363
■ Increase Zoning Ordinance Recovery Fee Revenue – additional $64,363 ■ Increase Building Division Revenue – additional $360,000 Department Expenditures: $5,635,622 (increase $1.05M or 23%) ■ Total Budget Reductions $242,595
■ üDecreased Building Plan Check Services from $800K to $600K - May reduce plan check turnaround times for large scale projects - ($200,000)
■ üRemoved outside Counsel Contract resulting in an increased burden on CAO to respond to Code Enforcement and Land Use issues ($30K)
■ Reduction in Travel/Training ($9,595)
■ Reduction in LAFCO Charges ($3,000)
■ Increase on-call Planning and Environmental Services ($200,000) ■ Increase Materials and Supplies ($10,000)
■ Increased Salary and Benefit Cost, less additional contribution from Fund 201 of $31k - ($684,720)

10.2.c
Packet Pg. 419 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 141 Proposed Budget 2023-2024
Department
Community Development
Future Budgetary Needs:
■ Reduction in Plan Check Contract Services
■ May require Mid-Year adjustment of $200,000 – offset by revenue ■ Building Permit and Inspection Revenue collected funds staff over multiple fiscal years Future Staffing Needs:
■ Additional staff will be needed to keep pace with development activity, currently incurring OT ■ New Permit Specialist $145,000
■ New Building Inspector $165,000
■ Increased development activity and reporting requirements for new State Housing Law ■ Fund existing Associate Planner position $191,000
■ New Planning Specialist $145,000

10.2.c
Packet Pg. 420 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 142
Department
Community Development Planning Services Division
Planning Services Division
Statement of Purpose:

The Planning Services Division is responsible for planning for a variety and balance of land uses, both commercial and residential, that respond to the needs of the community through the implementation of the General Plan and other specific plans, and planning and zoning laws.

Performance Measures 2022 2023
Number of Planning applications processed 365 313*
Number of Business Licenses issued 3,795 3640*
(*Estimated for FY 2023)
Significant Accomplishments for FY 2022-23:
■ Conducted the 2022 Citizens Planning Academy
■ Completed the update to the 2023-2031 Housing Element Update including submittal to the State ■ Completed record retention scanning and initiated document destruction program ■ Continued Planning and Business License refinements to Energov Permit System ■ Continued processing of the General Plan, Climate Action Plan and Zoning Ordinance update associated with Housing Element Update
■ Initiated early engagement for the Chevron Park Redevelopment concept ■ Worked with property owners and developers to implement approved plans through the issuance of Building Permits
Major Action Plan Items for FY 2023-24:

Completion
By
Council
Priorities/
Goals
1 Adopt the General Plan update, Climate Action Plan and related Zoning Ordinance Amendments
Sep 2023 P6/G1-G5
2 Citizen’s Planning Academy and Government 101 Oct 2023 P5 3 Develop Objective Design Standards in response to General Plan Update Jun 2024 P6/G1-G5 4 Initiate nexus fees studies for current development and impact fees Dec 2023 P2 5 Streamline online access to Planning and Business License services Jun 2024 P2 6 Work With Sunset Development on the refinement of the Chevron Park Master Plan
Jun 2024 P6/G1-G4
7 Work with Property owners to implement approved Development Plans through the permitting process
Jun 2024 P6/
G1,G3,G4
8 Implement Housing program as outline in the General Plan Housing Element
Jun 2024 P6/G1-G5

10.2.c
Packet Pg. 421 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 143 Proposed Budget 2023-2024
Department
Community Development Building & Safety Services Division Building & Safety Services Division
Statement of Purpose:

The Building & Safety Services Division promotes health and safety in the construction and maintenance of buildings and structures and the maintenance of property through enforcement of the building codes, energy conservation standards, State regulations and City ordinances.

Performance Measures 2022 2023
Number of building inspections performed 13,900 15,097
Number of building permits issued 3,630 3,200
Number of Code Enforcement cases investigated 431 392
Significant Accomplishments for FY 2022-23:
■ Inspected major development projects – The Preserve single-family and multi-family, Twin Oaks, Aspen Woods Senior Affordable Housing,, BR1A Multi-family projects, and BR6 residential development ■ Continued proactive monitoring of commercial properties consistent with nuisance and zoning regulations ■ Updated Municipal Code with the adoption of the 2022 Building Codes Major Action Plan Items for FY 2023-24:

Completion
By
Council
Priorities/
Goals
1 Inspect major development projects – The Preserve single-family and multi-family and Twin Oaks and Aspen Woods and BR1A Multifamily projects, BR6 residential development, and Chevron’s World Headquarter relocation
On-going P1/P4/P6
2 Continued proactive monitoring of commercial properties consistent with nuisance and zoning regulations
On-going P1/P3/P5
3 Update website handouts with 2022 Building Code Updates On-going P1/P4/P5

10.2.c
Packet Pg. 422 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 144
Department
Community Development Building & Safety Services Division Department Staffing Allocation
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
Administrative Coordinator - - - - 1.00
Assistant Planner 1.00 1.00 1.00 1.00 1.00
Associate Planner 2.00 2.00 2.00 2.00 2.00
Director 1.00 1.00 1.00 1.00 1.00
Division Manager 2.00 2.00 2.00 2.00 2.00
Inspector 3.00 3.00 4.00 4.00 4.00
Office Specialist 2.00 3.00 4.00 3.00 3.00
Office Technician I/II* 1.00 1.00 2.00 2.00 2.00
Planning Specialist 1.00 1.00 1.00 1.00 1.00
Plans Examiner 1.00 1.00 1.00 1.00 1.00
Senior Engineer 1.00 1.00 1.00 1.00 1.00
General Fund: 96.4 % General Fund: 96.4 % General Fund: 96.4 % Planning Cost Recovery: 3.6 % Planning Cost Recovery: 3.6 % Planning Cost Recovery: 3.6 % Community Development Department Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

DEPARTMENT EXPENDITURES BY CATEGORY
Salaries $ 2,085,743 $ 2,256,190 $ 2,230,235 $ 2,610,959 $ 2,790,597 Benefits 621,371 759,302 801,780 764,801 1,008,133
Department Internal Charges 416,274 501,892 622,601 722,877 800,736 Contract Services 187,514 433,064 674,695 1,359,300 937,606 Materials and Supplies 42,785 27,663 44,141 54,710 55,175 Other Costs 32,574 30,029 50,820 30,390 23,895
TOTAL $ 3,386,261 $ 4,008,140 $ 4,424,272 $ 5,543,037 $ 5,616,142

FUNDING SOURCE
General Fund $ 3,233,757 $ 3,959,245 $ 4,200,211 $ 5,378,615 $ 5,412,638 Planning Cost Recovery 152,504 48,895 224,061 164,422 203,504 TOTAL $ 3,386,261 $ 4,008,140 $ 4,424,272 $ 5,543,037 $ 5,616,142 Community Development Department FY 2023/24 Expenditures by Fund

10.2.c
Packet Pg. 423 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 145 Proposed Budget 2023-2024
Department
Community Development Building & Safety Services Division Department Staffing Allocation
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
Senior Inspector - - - 1.00 1.00
Senior Planner 1.00 1.00 1.00 1.00 1.00
Supervising Inspector 1.00 1.00 1.00 1.00 1.00
TOTAL 17.00 18.00 21.00 21.00 22.00
*In FY21/22rellocate one Office Technician position from Administrative Services Department

10.2.c
Packet Pg. 424 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 146
Department
Community Development Building & Safety Services Division Community Development Department Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

EXPENDITURES BY DIVISION

PLANNING SERVICES
Salaries $ 689,119 $ 752,197 $ 707,108 $ 773,826 $ 853,407 Benefits 223,729 270,137 253,892 233,766 277,056
Department Internal Benefit Charges 142,657 171,340 192,787 202,350 224,230 Contract Services 57,530 234,771 253,674 116,600 307,906 Materials and Supplies 15,462 10,472 20,395 20,400 29,850 Other Costs 7,548 890 3,130 12,000 7,500
Capital Purchases - - - - -
DIVISION TOTAL $ 1,136,045 $ 1,439,807 $ 1,430,986 $ 1,358,942 $ 1,699,949

BUILDING & SAFETY SERVICES
Salaries $ 1,396,624 $ 1,503,991 $ 1,523,127 $ 1,837,133 $ 1,937,190 Benefits 397,642 489,163 547,888 531,035 731,077
Department Internal Benefit Charges 273,617 330,553 429,814 520,527 576,506 Contract Services 129,984 198,293 421,021 1,242,700 629,700 Materials and Supplies 27,323 17,191 23,746 34,310 25,325 Other Costs 25,026 29,139 47,690 18,390 16,395
Capital Purchases - - - - -
DIVISION TOTAL $ 2,250,216 $ 2,568,330 $ 2,993,286 $ 4,184,095 $ 3,916,193 DEPARTMENT TOTAL $ 3,386,261 $ 4,008,140 $ 4,424,272 $ 5,543,037 $ 5,616,142

10.2.c
Packet Pg. 425 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 147 Proposed Budget 2023-2024
Department
Community Development Building & Safety Services Division Community Development Department Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

DEPARMENT PROGRAM REVENUE
TOTAL $ 3,428,719 $ 3,145,436 $ 4,508,615 $ 4,361,750 $ 5,398,613 FY2023-24 Expenditures by Program
Program
Expenditure
Program
Revenue Net Cost
Community Development Admin $ 57,450 $ - $ 57,450
Planning Administration 891,113 327,000 564,113
Planning Development 488,905 581,363 (92,458)
General Plan Management/Zoning 218,996 11,000 207,996
Special Planning Studies 43,485 10,000 33,485
Building Administration 1,283,865 11,250 1,272,615
Inspection 1,211,318 3,287,000 (2,075,682)
Code Enforcement 283,043 - 283,043
Plan Checking 1,137,967 1,171,000 (33,033)
TOTAL $ 5,616,142 $ 5,398,613 $ 217,529

10.2.c
Packet Pg. 426 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 148

THIS PAGE INTENTIONALLY LEFT BLANK

10.2.c
Packet Pg. 427 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Police Services

DEPARTMENT BUDGETS

10.2.c
Packet Pg. 428 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 150
Department
Police Services
Department Statement of Purpose:

The Police Services Department serves to help maintain a safe and secure environment for all members of the San Ramon Community. The Department operates numerous programs, including Patrol Services, Traffic Enforcement, Investigations, Community Resources and Crime Prevention, amongst many others. All programs focus on professional service, community engagement, and crime suppression while being managed in a fiscally responsible manner.

Department Budget Highlights for FY 2023-24:

Department Expenditures: $29,674,000 (increase of $5,981,000 or 25.2%) FY22/23 included $2,800,000 in one-time funds used to offset personnel costs ■ Increased personnel costs of $4,791,000
● FY22/23 - $21,915,000 ($19,115,000 + $2,800,000 in one-time funds) ● FY23/24 - $23,906,000
■ Increased vehicle replacement costs of $506,000 ($0 in FY22/23) ■ Increased contract costs of $479,000 (Dispatch, Animal Services, etc.) ● FY22/23 - $3,373,000
● FY23/24 - $4,216,000
■ Patrol vehicle computer replacement - $130,000 (project deferred for two years) ■ Increased camera (body-worn/fleet/etc.) and digital storage costs of $112,000 ● Asset forfeiture funds ($100,000) used in FY22/23 (No longer available) ■ Evidence refrigeration and storage locker replacement - $64,000 ■ Citywide Camera System Connectivity - $30,000 (No longer funded by CIP) ■ Decreases:
● Temp salaries - $100,000

10.2.c
Packet Pg. 429 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 151 Proposed Budget 2023-2024
Department
Police Services
● New officer start-up costs - $10,000
Department Revenues: $778,000 (decrease of $7,000 or -1%) ■ Decrease of $30,000 due to restructuring of Contra Costa County Vehicle Abatement Program ■ Increases:
● Grant funding ($14,000)
● Alarm fees ($4,000)
● Service fees ($3,000)
Future Budgetary Needs:
■ We need employees
● In 2007: 1.31 FTE per 1,000 residents
○ 77 FTEs (56 Sworn and 21 Administrative Staff members) ○ 58,085 Population
● In 2023: 1.02 FTEs per 1,000 residents
○ 89 FTEs (70 Sworn and 19 Administrative Staff members) ○ 86,974 Population
○ Future focus on Administrative Staff (non-sworn) positions ■ Technological Advancements
● DFR Program (Drones as First Responders)
● First year start up costs – Estimated at $675,000 (scalable) ● Ongoing annual costs – Estimated at $525,000 (scalable)

10.2.c
Packet Pg. 430 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 152
Department
Police Services
Performance Measures 2022 2023
Average Priority 1 response time 4 minutes 21 seconds 4 minutes 11 seconds Total calls for service 67854 62365
Community-generated calls for service 24764 24686
Total self-initiated activity calls for service 43090 37679 Total Reports written 3340 3647
Total Citations Issued 2969 4471
Maintain low crime rates (Crimes per 1,000 residents) 11.15 10.51 Significant Accomplishments for FY 2022-23:

Maintain a Safe and Secure Environment
■ Continued to utilize the City-wide camera system to investigate and solve crimes impacting members of the San Ramon Community
■ Maintained and enhanced regional partnerships with neighboring public safety agencies to combat crime trends and ensure a high delivery of service to our community ■ Continual evaluation of traffic concerns and worked closely with City Departments and Staff to facilitate traffic flow throughout the city.

Implemented a department-wide training plan with the goal of providing over 100 hours of training to every officer and supervisor within the Department.

Maintain Staffing/Resources to Provide City Services
■ Hired 20 new employees, including 15 Police Officers and 5 administrative staff members during FY 2022-23 ■ Promoted 18 members of the Department, including promotions at every sworn rank ■ Continued to enhance and develop the use of community volunteers to assist staff ■ Focused on the leadership development for all department members ■ Continual recruitment of hire quality applicants through enhanced recruitment strategies Enhance Engagement and Communication with Both Residents and Business Community ■ Continued development of social media and community outreach to educate community members on crime prevention strategies and awareness
■ Increased community-wide messaging on department goals and accomplishments to further community trust and transparency
Major Action Plan Items for FY 2023-24
Completion
By
Council
Priority/
Goals
Maintain a Safe and Secure Environment
1 Continued utilization of the City-wide camera system to investigate and solve crimes committed in our community
On-going P1/G1
2 Maintain and enhance regional partnerships with neighboring public safety agencies to combat crime trends and ensure a high delivery of service to our community
On-going P1/G1

10.2.c
Packet Pg. 431 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 153 Proposed Budget 2023-2024
Department
Police Services
Major Action Plan Items for FY 2023-24 (cont.)
3 Evaluate traffic concerns and work closely with other City staff to facilitate traffic flow throughout the city
On-going P1/G1
Maintain Staffing/Resources to Provide City Services
4 Continue to enhance and develop the use of community volunteers to assist staff
On-going P3/G1
5 Further develop the future and current leaders to foster a stable and structured environment for all employees
On-going P3/G3
6 Continue to seek out and hire quality applicants by developing and enhancing current recruitment strategies
On-going P3/G1
Enhance Engagement and Communication With Both Residents and Business Community 7 Further enhance social media outreach and provide information sharing opportunities to educate community members on crime prevention and awareness
On-going P5/G3
8 Increased community-wide messaging on department goals and accomplishments to further community trust and transparency On-going P5/G3
9 Continue developing and finalizing the SRPD Connect Program to ensure department readiness for housing density changes and increased City Walk Project area development.

Jun 2024 P1
Major Action Plan Items for FY 2023-24 (cont.):

10.2.c
Packet Pg. 432 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 154
Department
Police Services
Department Staffing Allocation
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
Administrative Analyst 2.00 2.00 1.00 1.00 1.00
Administrative Coordinator 5.00 5.00 6.00 6.00 6.00
Captain 2.00 2.00 2.00 2.00 2.00
Chief 1.00 1.00 1.00 1.00 1.00
Corporals 9.00 9.00 9.00 9.00 9.00
Lieutenant 5.00 5.00 5.00 5.00 5.00
Maintenance Supervisor - - 1.00 1.00 1.00
Office Specialist 4.00 4.00 4.00 3.00 3.00
Office Technician I/II 3.00 3.00 3.00 3.00 3.00
Police Officer 42.00 42.00 42.00 43.00 43.00
General Fund: 63.0 % General Fund: 63.0 % General Fund: 63.0 % Dougherty Valley Fund: 37.0 % Dougherty Valley Fund: 37.0 % Dougherty Valley Fund: 37.0 % Police Services Services Department Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

DEPARTMENT EXPENDITURES BY CATEGORY
Salaries $ 12,749,078 $ 12,790,633 $ 13,722,377 $ 14,902,866 $ 14,907,761 Benefits 4,218,716 4,822,063 4,998,778 2,020,194 5,645,360 Department Internal Charges 1,734,290 1,896,548 2,287,431 2,191,803 2,361,919 Contract Services 2,811,746 3,122,241 3,388,234 3,858,698 4,203,192 Materials and Supplies 422,513 519,542 683,892 613,862 596,875 Other Costs 713,955 628,409 767,486 178,910 782,910
Capital Purchases 28,709 40,390 175,224 196,596 344,239 TOTAL $ 22,679,007 $ 23,819,826 $ 26,023,422 $ 23,962,929 $ 28,842,256

FUNDING SOURCE
General Fund $ 14,226,581 $ 15,109,710 $ 16,458,773 $ 14,952,835 $ 18,170,314 Dougherty Valley Fund 8,240,721 8,710,116 9,517,376 8,788,084 10,671,942 Asset Forefeiture 211,705 - 47,273 222,010 -
TOTAL $ 22,679,007 $ 23,819,826 $ 26,023,422 $ 23,962,929 $ 28,842,256

10.2.c
Packet Pg. 433 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 155 Proposed Budget 2023-2024
Department
Police Services
Department Staffing Allocation
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
Police Services Technician I/II 4.00 4.00 4.00 4.00 4.00 Program Manager 1.00 1.00 1.00 1.00 1.00
Sergeant 10.00 10.00 10.00 10.00 10.00
TOTAL 88.00 88.00 89.00 89.00 89.00

10.2.c
Packet Pg. 434 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 156
Department
Police Services
Police Services Department Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

EXPENDITURES BY DIVISION

SUPPORT SERVICES DIVISION
Salaries $ 11,322,786 $ 11,287,407 $ 11,864,672 $ 13,088,457 $ 13,424,385 Benefits 3,746,118 4,328,963 4,503,665 1,731,326 5,099,481 Department Internal Benefit
Charges 1,531,228 1,665,875 1,986,891 1,918,559 2,113,706 Contract Services 2,421,504 2,730,961 3,036,559 3,330,233 3,768,640 Materials and Supplies 334,653 447,420 617,820 544,706 513,806 Other Costs 713,955 628,264 763,535 166,910 770,910
Capital Purchases 28,709 40,390 175,224 96,596 339,314
DIVISION TOTAL $ 20,098,953 $ 21,129,280 $ 22,948,366 $ 20,876,787 $ 26,030,242

OPERATIONS DIVISION
Salaries $ 1,426,292 $ 1,503,226 $ 1,857,705 $ 1,814,409 $ 1,483,376 Benefits 472,598 493,100 495,113 288,868 545,879
Department Internal Benefit
Charges 203,062 230,673 300,540 273,244 248,213
Contract Services 390,242 391,280 351,675 528,465 434,552 Materials and Supplies 87,860 72,122 66,072 69,156 83,069 Other Costs - 145 3,951 12,000 12,000
Capital Purchases - - - 100,000 4,925
DIVISION TOTAL $ 2,580,054 $ 2,690,546 $ 3,075,056 $ 3,086,142 $ 2,812,014 DEPARTMENT TOTAL $ 22,679,007 $ 23,819,826 $ 26,023,422 $ 23,962,929 $ 28,842,256

10.2.c
Packet Pg. 435 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 157 Proposed Budget 2023-2024
Department
Police Services
Police Services Department Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

DEPARMENT PROGRAM REVENUE
TOTAL $ 757,990 $ 451,677 $ 616,396 $ 784,925 $ 777,832 FY2023-24 Expenditures by Program
Program
Expenditure
Program
Revenue Net Cost
Administration $ 3,725,331 $ 88,250 $ 3,637,081
Dispatch 2,338,175 - 2,338,175
Records Management 1,173,665 - 1,173,665
Crime Prevention 1,328,428 164,082 1,164,346
Professional Standards/Training 1,325,618 - 1,325,618
Evidence 406,510 - 406,510
Investigations 2,970,524 - 2,970,524
Patrol 12,775,401 314,500 12,460,901
Traffic Safety 1,549,460 10,000 1,539,460
School Resources 518,860 201,000 317,860
Emergency Preparedness 108,067 - 108,067
Fleet 622,217 - 622,217
TOTAL $ 28,842,256 $ 777,832 $ 28,064,424

10.2.c
Packet Pg. 436 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 158

THIS PAGE INTENTIONALLY LEFT BLANK

10.2.c
Packet Pg. 437 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Public Works

DEPARTMENT BUDGETS

10.2.c
Packet Pg. 438 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 160
Department
Public Works
DepartmentStatement of Purpose:

ThePublic Works Department is responsible for the design, construction, operation, and maintenance of the City’s public infrastructure and facilities. The Department is dedicated to ensuring the safety and welfare of the community by providing quality service and sustainable infrastructure to meet the existing and future needs of the community.

The Department includes the Divisions of Engineering Services, Public Services, and Transportation Services.

Director
Engineering
Division
Admin
Contract Management
Public Inquiry & Service
Requests
Safety & Training
City Engineer
Development Engineering
Development Inspections
Encroachment Permits
Dougherty Valley
Development
Capital Improvement
Program
Traffic Engineering & Safety
Residential Traffic Calming
Safe Routes to School
Traffic Fee Mitigation
Program
Public Services
Division
Division Manager
Development Review
Maintenance Parks &
Facilities
Maintenance Aquatics &
Fountain
Maintenance Project
Management
Tree & Landscape
Maintenance
Transportation
Division
Division Manager
Regional Transportation
Planning/Coordination
Public Transit
Transportation Planning
TRAFFIX Program
Transportation
Demand Mgt.

District Engineer
Assessment Districts
Drainage Engineering
Floodplain Management
GHAD/Open Space Management
GIS
Stormwater Management
Pavement Management Program
Solid Waste &
Recycling/Franchise Management
Drainage/Creek Maintenance
Street right & Traffic Signal
Vehicle & Equipment
Maintenance
Department Budget Highlights for FY 2023-24:

Department Revenues: $4,827,624 (decrease of $156,532 or -3%) ■ Encroachment Permits – increase in number of permits; utility and cell site work ● From $375,000 to $400,000 (increase of $25,000)
■ Development Plan Check – based on current schedule of proposed development for FY 2023/24 ● From $364,000 to $261,000 (decrease of $103,000)
■ Development Inspection Fees – based on current schedule of proposed development for FY 2023/24 ● From $1,009,000 to $802,000 (decrease of 207,000)
■ Sports Field usage rate increases
● From $868,000 to $996,000 (increase of $128,000)
Department Expenditures: $39,873,987 (increase of $2,056,668 or 5%) ■ Personnel

10.2.c
Packet Pg. 439 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 161 Proposed Budget 2023-2024
Department
Public Works
● Reduce Park Maintenance Temporary Seasonal Staffing
● Absorb workload and re-prioritize tasks with current staff; impacts on new park acceptances ● Postpone hiring of Parks Maintenance Supervisor and Maintenance Technicians ● Impacts on existing staff with new park acceptances
● Streets Maintenance Temporary Seasonal Staff – one-time funding through Gas Tax Fund ■ Contracts
● Removed window cleaning for facilities
● Defer repairs, floor refinishing, and resurfacing that are aesthetic in nature and are a non-safety issue ● Reduce various contracts and perform work in-house; reduce frequencies in maintenance and repairs ■ Utilities
● Reduce costs based on actuals of previous year; FY 23/24 Mid-Year Adjustment anticipated ● DV Landscape and Parks – Water - $250,000
■ Materials & Supplies
● Maintained costs based on actuals of current year; temporary funding of roadway maintenance through Gas Tax - $119,000
Reductions Carried Over from Last Year:
■ Continued reductions is professional services - $60,000 ■ Reductions in utilities based on methodology comparing previous year actuals ■ Results in Mid-Year adjustments due to rates and usage ■ Shifted FTE allocations from General Fund to other funds - $100,000 ■ In-house staff performing more work to minimize contract increases (increasing annually) Future Budgetary Needs:
■ Acceptance of Sunrise Ridge Park in FY 2023/24
■ Janitorial services, landscape maintenance, gas & electric, water, maintenance and repair supplies - $200K (excludes personnel costs)
■ Acceptance of Critter Crossroads Park in 2023/24
■ Janitorial services, landscape maintenance, gas & electric, water, maintenance and repair supplies - $57K (excludes personnel costs)
■ Acceptance of Rancho San Ramon Phase 2 in 2024/25
■ Janitorial services, landscape maintenance, gas & electric, water, maintenance and repair supplies - $71K (excludes personnel costs)
■ School park renovations, and trail maintenance
■ Increase irrigation supplies, concrete/stucco repairs, due to aging infrastructure and aesthetics - $41K ■ Facility window cleanings and granite staircase cleaning (Dougherty Valley Performing Arts Center) - Reinstate due to aesthetics - $75K
■ Wood floor refinishing - Reinstate due to safety and aesthetics - $29K ■ Dougherty Valley roadways - Increase temporary employee, concrete shaving, roadway striping, asphalt material, traffic & street name signs due to aging infrastructure and maintenance - $105K ■ Increase shop/vehicle/equipment supplies due to aging infrastructure - $12K ■ Increase irrigation and landscape supplies due to aging infrastructure - $19K ■ GIS Program – GIS specialist fill in 2024/25 – $116K (GF portion) ■ Parks & Trails - Maintenance Specialist to Maintenance Coordinator reclassification in 2023/24 - 12K

10.2.c
Packet Pg. 440 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 162
Department
Public Works
■ Parks & Trails - Maintenance Supervisor request in 2023/24 - $217K ■ Parks & Trails - Maintenance Technician request in 2023/24 - $168K ■ Parks & Trails - Maintenance Technician request in 2023/24 - $168K ■ Landscape - Maintenance Supervisor request in 2024/25 - $217K ■ Roadway/Flood Control - Maintenance Technician request in 2024/25 - $168K ■ Roadway/Flood Control Maintenance - Maintenance Supervisor request in 2025/26 - $217K ■ Roadway/Flood Control - Maintenance Technician request in 2026/27 - $168K ■ Roadway/Flood Control - Maintenance Technician request in 2027/28 - $168K

10.2.c
Packet Pg. 441 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 163 Proposed Budget 2023-2024

THIS PAGE INTENTIONALLY LEFT BLANK

10.2.c
Packet Pg. 442 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 164
Department
Public Works Transportation Services Division
Transportation Services Division
Statement of Purpose:

The Transportation Services Division is responsible for evaluating and recommending enhancements to the City’s transportation infrastructure. The Division is responsible for coordinating transportation-planning goals with the direction outlined in the General Plan, and coordinating the City’s participation in regional transportation planning efforts.

Performance Measures 2022 2023
Number of SR TRAFFIX passes sold to students for school bus program participation 1,241 1,298
Number of Transit passes distributed 767 747
Number of GoSanRamon rides (rides on demand) 885 319
Number of Residential Traffic Calming requests 100 22
Significant Accomplishments for FY 2022-23:
■ Implemented the new Tri-Valley Transportation Development Fee Program In concert with County Connection and 511 Contra Costa, implemented a Summer Youth Pass Program, which provides unlimited rides for youth ages 6 to 18 from June – August 2022, per COVID restrictions and social distancing requirements, as needed
■ In concert with TRAFFIX, First Student, Danville, and the San Ramon Valley Unified School District, implemented an enhanced marketing and outreach campaign for low-ridership routes ■ Implemented “Pilot” Mobility on Demand (MOD) electric bikeshare and electric scooter Program (Micromobility Program) with the Contra Costa Transportation Authority ■ Updated the Tri-Valley Transportation Action Plan for Routes of Regional Significance, forwarded to SWAT for review/approval, and incorporated into the Contra Costa Countywide Transportation Plan ■ In concert with 511 Contra Costa, implemented four (4) Adult Bike Educational Classes ■ Facilitated and monitored the installation of four (4) new electric vehicle charging stations in the Dougherty Valley area and City Hall as part of the Citywide Electric Vehicle Charging Stations Project (CIP 200008). Due to ongoing supply chain issues, the Project completion date has been extended to December 2023 ■ Conducted Traffic Level of Service analysis for all existing TRAFFIX routes ■ Continued oversite of the Traffic Calming Program, utilizing the newly adopted Handbook/Toolkit, and process, assess, and implement if warranted, traffic calming public requests Citywide ■ Reviewed and assessed Safe Routes to School (SRTS) yearly reporting, as the number of recommended improvements has reduced significantly over the last four years due to no new schools coming on line, and circulation has become more established
Major Action Plan Items for FY 2023-24
Completion
By
Council
Priorities /
Goals
1 TRAFFIX - work with Safe Routes to School Program to create a bus user safety welcome email & kit
July 2023 P4, P5

10.2.c
Packet Pg. 443 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 165 Proposed Budget 2023-2024
Department
Public Works Transportation Services Division
Major Action Plan Items for FY 2023-24
2 Increase TRAFFIX annual ridership from 1,300 to 1,500 bus passes sold with marketing (tabling, PTA Outreach, school signage), pricing promotions such as offering half price for 1/2 year tickets, clearing waitlists more quickly with new protocols
December
2023
P3
3 In concert with the City’s electric vehicle infrastructure committee create a policy providing rationale and strategy for providing public EV charging at public facilities
December
2023
P4
4 Provide ongoing updates to the Speed Limit Ordinance as additional surveys expire in 2023-2024. Work with consultant team to manage surveys, guide speed setting process, and take updates to City Council as needed. Once approved, update SRPD database and continue coordination on traffic calming and enforcement efforts.

December
2023
P1, P5
5 Develop strategy to apply the findings of TRAFFIX LOS intersection analysis study
January
2024
P3
6 Continue to operate “Pilot” Mobility on Demand (MOD), electric bikeshare and electric scooter Program (Micromobility Program) and provide an evaluation to Council at the 12-month point of the Program February
2024
P3, P4
7 Continue oversite of the Residential Traffic Calming Program, utilizing the newly adopted Handbook/Toolkit, and process, assess, and implement if warranted, traffic calming public requests Citywide.

May 2024 P1, P4
8 Continue to implement Safe Routes to School program updating school access maps each school year to encourage the use of safe walking and biking routes to school sites. Working directly with school site administrators to enhance school site safety, making targeted improvements at warranted locations. Presenting these improvements to TAC and providing updates on notable changes to council as needed.

May 2024 P1, P4, P5
9 Automated Driving Systems - Coordination with CCTA, BEEP, and Sunset Development for the Development of Infrastructure needs in San Ramon to resume Shared Autonomous Vehicles (SAV) testing on select routes in Bishop Ranch in 2023.

June 2024 P1, P4, P5
10 Conduct and implement a 511 Contra Costa Countywide Commute Survey to employers and/or residents
June 2024 P5
11 Develop an internal Vision Zero policy/plan committee to identify specific strategies to reduce traffic crashes and deaths for all road users June 2024 P1, P3
12 In concert with 511 Contra Costa and Commute with Enterprise, implement an enhanced marketing and outreach campaign to increase vanpool ridership throughout the County
June 2024 P3, P5
13 Adapt existing 511 Contra Costa Countywide employer outreach and incentive programs to match post-COVID commute behavior June 2024 P3, P5
14 Continue to facilitate and monitor the installation of four (4) new electric vehicle charging stations in the Dougherty Valley area and City Hall as part of the Citywide Electric Vehicle Charging Stations Project (CIP 200008); due to ongoing supply chain issues, the Project completion date has been extended from December 2022 to December 2023 December
2023
P4
Major Action Plan Items for FY 2023-24

10.2.c
Packet Pg. 444 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 166
Department
Public Works Transportation Services Division
DivisionBudget Notes for FY 2023-24:
■ Install four (4) new electric vehicle charging stations in the Dougherty Valley and City Hall – Air District Charge! Program Grant funds and 511 Contra Costa Grant funds
■ Implementation of the TRAFFIX Program is funded by Measure J and Contra Costa Transportation Authority ■ Mobility on Demand (MOD) Pilot Program funded by Federal Grant and Contra Costa Transportation Authority ■ Implementation of 511 Contra Costa programs and incentives is funded by Measure J and the Bay Area Transportation Fund For Clean Air (TFCA).
■ As an essential component of the implementation of the Residential Traffic Calming Tool Kit is the use of Radar Speed Display Signs. These signs have a specific lifespan and need to be rebuilt or replaced every five years or so. Staff would like to roll out Radar Speed Display Signs that can download data remotely using a cloud connection. Both Transportation and Engineering have budget to help realize these goals. Grant funding will be pursued, if needed.

10.2.c
Packet Pg. 445 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 167 Proposed Budget 2023-2024
Department
Public Works Engineering Services Division
Engineering Services Division
Statementof Purpose:

Engineering Services Division is responsible for the administration and implementation of the Capital Improvement Program (CIP) and Capital Budget; Assessment Districts engineering; Geologic Hazard Abatement District (GHAD); Environmental Services - Stormwater Management Program; Canyon Park Fund; traffic engineering and safety; development engineering and inspection; encroachment permits; Flood Plain Management Program; drainage and open space management; and the City’s Geographic Information System (GIS) Program.

Performance Measures 2022 2023
Number of bicycle detection cameras installed at intersections 20 27 Number of encroachment permits issued Over 450 400
Number of ADA curb ramps upgrade 164 186
Miles of road paved 17.80 19.85
Miles of bike lane restriped and bike infrastructure improvements 3.3 12 Number of pedestrian crosswalk upgrades +6
Significant Accomplishments for FY 2022-23:
■ Funded by the 2019 Certificate of Participation Debt Service Fund (COP), installed buffered bike lanes on Bollinger Canyon Road from Canyon Lakes Drive to Dougherty Road (S) and other bike infrastructure improvements throughout the City (CIP 905613)
■ Completed construction of PMP 2022 (CIP 000005). Locations include Bollinger Canyon Road from Canyon Lakes to Dougherty Road, Dougherty Road from Crow Canyon Road to Bollinger Canyon Road, Harcourt Way and other streets in that area, streets in the upper Morgan Drive area, and streets around Albion Drive, other selected streets and dig outs in preparation of PMP 2023 ■ Coordinated with Contra Costa County Clean Water Program (CCCWP) to implement responses to MRP 3.0 ■ Citywide Drainage Infrastructure Project (CIP 915548) – Completed construction of 36-inch culvert repair at Mills Creek, and responded to storm induced flooding in South San Ramon ■ Prepared the FY 2023/2024 Capital Budget and Five-Year Capital Improvement Program (FY 2023/24 to FY 2027/28)
■ Continued to oversee/inspect the following improvements related to The Preserve (Faria): Sunrise Ridge Park, Faria Preserve Pkwy Landscape, and Open Space Landscape ■ Began construction of major elements of the Bollinger Canyon Road/Iron Horse Trail Bicycle and Pedestrian Overcrossing (CIP 905530)
■ Reviewed and approved private development plans including Windflower Fields Townhomes (former Golden Skate site), and Belmont Village Senior Care (BR1A)
■ Completed construction of significant elements of the Crow Canyon Widening Project (CIPs 905312 & 905328) from Alcosta Boulevard to St. George Road
■ Continued to oversee/inspect the following improvements related to Dougherty Valley: traffic signal at Old Dougherty Road at Bollinger Canyon Road, Critter Crossroads Park, Rancho San Ramon Park Phase 2, and various subdivisions
■ Completed design of improvements to the San Ramon Transit Center including pavement rehabilitation, ADA upgrades, installation of bike fixit stations, additional monitors, green infrastructure and signage ■ Participated in the Innovate 680 Program studies, with an emphasis on the Shared Mobility Hubs (SMH), Connected Arterial Ramp Metering (CARM), and Bus on Shoulder Projects

10.2.c
Packet Pg. 446 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 168
Department
Public Works Engineering Services Division
■ Issued over 400 Encroachment permits overall, including Comcast Xnet project to upgrade high speed internet, AT&T and MCI/Verizon for on-going undergrounding fiber replacement to upgrade services, and Citywide PG&E gas line replacement project.
■ Completed the oversight and inspection of the San Ramon Valley Boulevard/Faria Parkway traffic signal and intersection improvements at San Ramon Valley Boulevard and Deerwood Road ■ Began design and permitting for repairing storm damage during winter 2022-2023, and continued to work with FEMA and CalOES to obtain reimbursements for the repairs Major Action Plan Items for FY 2023-24
Completion
By
Council
Priorities/
Goals
1 Complete significant flood damage repairs from the 2022/2023 winter storm event with available funding and within permitting constraints October
2023
P1, P4
2 Crow Canyon Gardens - complete the design of the building and gardens as reviewed and approved by the Parks Commission and City Council (CIP 955421)
December
2023
P1, P4
3 Complete construction of PMP 2023 (CIP 000008) including Bollinger Canyon Road west of San Ramon Valley Blvd and nearby areas; areas near Ensenada Drive; and areas around Harcourt Way, Watervale Way, Silva Way, and Shavano Way
December
2023
P1, P4
4 In coordination with Alameda County Public Works, complete construction of Crow Canyon Road Pavement Repairs from Bollinger Canyon Road to City/Alameda County Limits (CIP 000009)
December
2023
P1, P4
5 Complete construction of the Crow Canyon Widening Project (CIPs 905312 & 905328) from Acosta Boulevard to St. George Road December
2023
P1, P4
6 Complete the installation of two new Rectangular Rapid Flashing Beacon (RRFB) crosswalk systems at the intersections of Bollinger Canyon Road and Marsh Drive and Dos Rios Drive with TDA grant funds (CIP 975413) December
2023
P1, P4
7 Install reflective borders on traffic signal heads per recommendations in the adopted Local Roadway Safety Plan with the Highway Safety Improvement Program (HSIP) grant, if approved (CIP 000011) May 2024 P1
8 Review and approve private development projects including: Market Place Residential, Iron Horse Village, BR1A Residential, Morgan’s Mixed Use Projects, and Omega Hotel
June 2024 P6
9 Continue to oversee/inspect and accept the following improvements related to Dougherty Valley: Traffic signal at Old Dougherty Road at Bollinger Canyon Road, Critter Crossroads Park, Rancho San Ramon Park Phase 2, and various subdivisions
June 2024 P6
10 Continue to oversee/inspect and accept the following improvements related to the Preserve (Faria): Sunrise Ridge Park, Faria Preserve Parkway Landscape, and Open Space Landscape
June 2024 P6
11 Continue to oversee/inspect various private improvements related to Twin Oaks (Promenade/Faria Phase 5), Summerhill Homes (BR6), Belmont Village (BR1A Senior), Aria (Trumark 500 Deerwood), and Serenity Assisted Living (El Nido)
June 2024 P6

10.2.c
Packet Pg. 447 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 169 Proposed Budget 2023-2024
Department
Public Works Engineering Services Division
Major Action Plan Items for FY 2023-24 (cont.)
12 Fully Implement EnerGov ERP software into Engineering Permitting, Plan Check, and Inspection Processes
June 2024 P3
13 Prepare the FY 2024/25 Capital Budget and Five-Year CIP (FY 2024/25 to FY 2028/29)
June 2024 P1, P2, P3,
P4
14 Continue construction of major elements of the Bollinger Canyon Road/ Iron Horse Trail Bicycle and Pedestrian Overcrossing (CIP 905530) June 2024 P1, P3, P4
15 Issue an RFQ for design services for the Crow Canyon Road/Iron Horse Trail Bicycle and Pedestrian Overcrossing (CIP 905531) and complete 65% design
June 2024 P1, P3, P4
16 Complete construction of improvements to the San Ramon Transit Center including pavement rehabilitation, ADA upgrades, installation of bike fixit stations, additional monitors, green infrastructure and signage (CIP 200005)
June 2024 P1, P3, P4
17 Continue to participate in the Innovate 680 Program as a key stakeholder for the following projects: part-time transit lanes (bus on shoulder), express lane completion (closing gap in NB HOV at 680/24 interchange), Shared Mobility Hubs (2 locations in San Ramon), Mobility as a Service (Mobility on Demand App), Advanced technologies, and automated driving systems (SAVs, etc.)
June 2024 P1,P4
18 Upgrade in-pavement crosswalk systems to RRFB crosswalk systems at priority locations with TDA grant funds (if approved)
June 2024 P1, P4
19 In line with the ITS Master Plan, install video detection camera systems to replace loop detection with projects such as Pavement Management June 2024 P1, P4
20 Submit grant applications to secure funding for implementing more phases of the ITS Master Plan.

June 2024 P4
21 Continue to implement compliance measures for MRP 3.0 including general reporting, financial reporting, and green infrastructure Ongoing P4
Major Action Plan Items for FY 2023-24 (cont.)
DivisionBudget Notes for FY 2023-24:
■ Revenue from Developments and Encroachment Permits - $1.44M ■ Continue use of contract services and temporary staffing for Development Projects and Capital Improvement Projects
■ Continue use of GIS Fund for GIS Software Maintenance Charges

10.2.c
Packet Pg. 448 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 170
Department
Public Works Public Services Division
Public Services Division
Statementof Purpose:

The Public Services Division is responsible for the maintenance of the City’s parks, sports fields, roadway medians, roadway park strips and other open space; City fleet vehicles and equipment, Corporation Yards; City facilities, fountains, and pools; signals and street lights; roadways, signs, pavement markers, and sidewalks; street sweeping; catch basins, creeks and other drainage systems. Public Services is also responsible for the administration of the Landscape and Lighting District program in 20 zones, and the administration of maintenance contracts; and the Environmental Services – Solid Waste Program and administration of the Solid Waste Franchise Agreement.

Performance Measures 2022 2023
Number of catch basins inspected and cleaned Over 4,000 Over 4,000 Number of streetlight repairs 200 210
Square feet of sidewalk repairs Over 6,000 Over 6,400
Number of facilities maintained and renovated 16 (294,046 sqft) 16 (294,046 sq. ft.) Number of parks maintained and renovated 63 (375 acres) 64 (387.7 acres) Number of soccer fields maintained and renovated 33 34
Number of baseball fields maintained and renovated 38 39 Number of cricket pitches maintained and renovated 2 2
Number of tennis courts maintained and renovated 11 12
Number of Iron Horse Trail rest nodes maintained and renovated 10 10 Number of skate parks maintained and renovated 2 2
Number of dog parks maintained and renovated 1 4
Number of DMX track maintained and renovated 1 1
Miles of trails maintained 53 53
Significant Accomplishments for FY 2022-23:

Landscape and Irrigation Maintenance and Renovation
■ Completed reserve fund studies for Landscape and Lighting District 1984-1 and the Preserve Landscape and Lighting District
■ Began ballot proceedings to increase the assessment rate for Zone 4 – Vista San Ramon ■ Began exploratory outreach to the Zone 6 - West Branch Home Owners Associations to discuss an assessment increase regarding budget shortfalls for renovations of the trails, pedestrian bridge and Step and Reflections fountains
■ Continued implementation of the Dougherty Valley Tree and Planting Strip Management Plan and completed the FY 2022/23 Annual Work Plan
■ Accepted Purdue Road Extension roadway landscape and irrigation on Faria Preserve Parkway for maintenance ■ Completed planned FY 22/23 replacement and renovation of declining plant material throughout Landscape and Lighting District Special Assessment Zones and Dougherty Valley ■ Continued to implement water management strategies and proactively respond to water usage, and monitor impact on City budget
Parks Maintenance and Renovation
■ Completed annual sports field renovations Citywide

10.2.c
Packet Pg. 449 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 171 Proposed Budget 2023-2024
Department
Public Works Public Services Division
■ Completed partial concrete replacement adjacent to the playground at Central Park ■ Completed tennis court resurfacing at California High School (CIP 955584) ■ Trail amenities CIP - Created maintenance plan for trail amenities (example: benches, signs, garbage cans, surfacing)
■ Completed the turf conversion and renovation of the Bark n Ride Dog Park (CIP 500003) ■ Continued to implement water management strategies and proactively respond to water usage, and monitored impact on City budget
Facilities & Aquatics Maintenance and Renovation
■ Replaced Children’s Play Pool recirculation pump and motor and dive stands at the San Ramon Olympic Pool and Aquatic Park
■ Completed Duct Cleaning at the Dougherty Valley Service Center and Dougherty Valley Aquatic Center ■ Began maintenance of the completed San Ramon Public Safety Complex ■ Completed painting of Boone House at Forest Home Farms ■ Completed Renovation of the Dougherty Station Community Center. Rebranded and renamed this facility as the Dougherty Station Community and Art Center.
■ Completed the design (Phase 1) and bidding for the interior renovation of the San Ramon Olympic Pool and Aquatic Park (CIP 200006)
■ Replaced Mecho Shades at the Alcosta Senior and Community Center ■ Completed the Bollinger Fountain LED Conversion Lighting Project ■ Replaced the chemical storage doors at the Central Park fountain pump room and the 50-meter acid and chlorine storage shed doors at San Ramon Olympic Pool and Aquatic Park ■ Completed the replacement of the acid and chlorine exhaust fan at the Central Park fountain pump room Roadway, Drainage, Streetlights, and Signals Maintenance ■ Continued long-term replacement plan of traffic signal hardware, software, and equipment to enhance and replace outdated traffic signal components that have reached their useful life cycle; this included the repainting of peeling and discolored signal poles at five intersections (CIP 975526) ■ Continued to replace overhead illuminated street name sign panels with green diamond grade reflective sheeting signs, which will eliminate and save energy consumption at each signalized intersection while reducing staff hours for on-going, routine maintenance activities ■ Assumed additional maintenance responsibilities of new Dougherty Valley civil improvements including additional traffic signs, catch basins, streetlights, and roadways in the 8306, 9300 and 9301 Subdivision areas and along the West Branch of Alamo Creek.
■ Continued to crack seal pavement Citywide, in support of current (CIP 000005) and future Pavement Management Programs
■ Continued project management of sidewalk maintenance and concrete replacement in areas impacted by trees and other locations, as needed (CIP 400001, CIP 400005, and CIP 935564) ■ Performed sediment removal at various locations along Norris Creek, Oak Creek, South San Ramon Creek, and Water Quality Control Ponds/Detention Basins
■ Continued to upgrade street name signs in older neighborhoods and in areas receiving pavement treatments (PMP)
City Fleet Vehicles and Equipment/Corporation Yards Fleet/Shop ■ Completed first year of managing all non-safety vehicle maintenance and replacement operations for all departments (excluding Police Dept)

10.2.c
Packet Pg. 450 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 172
Department
Public Works Public Services Division
■ Implemented a new Citywide Fuel Management System for all City vehicles (excluding Police Dept) ■ Selected a consultant to perform a Fleet Electrification Study (CIP 400008) Environmental Services - Solid Waste
■ Completed initial phases of compliance activities for SB 1383 while developing next steps in both Edible Food Recovery compliance and Organic Materials Procurement plans ■ Delivered an updated paper procurement policy to City departments requiring post-consumer recycledcontent in office and janitorial paper supply purchasing ■ Began implementation of single-use reduction campaign, Trash-Free San Ramon, and certified 19 businesses as Trash-Free because of their reliance on reusable dishware, addressing San Ramon’s desire to move toward zero waste
■ Held first one-day recycling drop-off event to accept recyclables, organics, scrap metal, electronics, batteries, light bulbs, reusable items, and confidential documents (for shredding) from San Ramon residents and businesses
■ Adjusted solid waste rates for first in-depth and cost based evaluation of ACI of San Ramon services Major Action Plan Items for FY 2023-24
Completion
By
Council
Priorities /
Goals
Landscape and Irrigation Maintenance and Renovation
1 Complete ballot measure process for Landscape and Lighting District Special Zone 4 - Vista San Ramon to increase maximum assessment limits and amend the FY 2023/24 Engineer’s Report
June 2023 P2, P3, P4,
P5
2 Upon completion of The Preserve (Faria) development, accept Phase 1 and Phase 2 roadway landscape and irrigation on Faria Preserve Parkway for maintenance
October
2023
P4
3 Complete the analysis of funding alternatives for the Landscape and Lighting District Special Zone 6 - West Branch, conduct outreach to HOAs and residents, and complete ballot measure process to increase the maximum per unit assessments for FY 2024/25
March 2024 P2, P3, P4,
P5
4 Complete FY 23/24 reserve fund studies and engineer’s reports and set assessments for Landscape and Lighting District 1984-1 and the Preserve Landscape and Lighting District
May 2024 P2, P4
5 Continue implementation of the Dougherty Valley Tree and Planting Strip Management Plan and begin the FY 2023/24 Annual Work Plan June 2024 P4
6 Continue replacement and/or repair of tubular steel fences in the Dougherty Valley (CIP 300023)
June 2024 P4
7 Continue planned FY 23/24 replacement and renovation of declining plant material throughout Landscape and Lighting District Citywide and Special Assessment Zones and Dougherty Valley
On-Going P4
8 Continue to implement water management strategies and proactively respond to water usage, and monitor impact on City budget On-Going P4
Parks Maintenance and Renovation

10.2.c
Packet Pg. 451 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 173 Proposed Budget 2023-2024
Department
Public Works Public Services Division
9 Upon City acceptance, assume operations and maintenance responsibilities of Sunrise Ridge Park in The Preserve (Faria) Development and Critter Crossroads Park in Dougherty Valley October
2023
P4
10 Complete the installation of shade structures at Six Pillars, Rancho, Red Willow, Piccadilly, and Creekside Parks funded by Proposition 68 State Grant (CIP 955566)
December
2023
P4
11 Complete annual sports field renovations Citywide March 2024 P4 12 Complete the resurfacing of the two basketball courts at San Ramon Sports Park as part of Citywide Parks Amenities Replacement and Improvements (CIP 955584)
June 2024 P4
13 Continue parks amenities replacements including picnic tables, drinking fountains, benches, BBQs, garbage cans, concrete repair, and sport court resurfacing (CIP 955584)
June 2024 P4
14 Complete design and installation of new cricket pitch at Quail Run Elementary School (CIP 500002)
June 2024 P4
15 Continue to implement water management strategies and proactively respond to water usage, and monitor impact on City budget June 2024 P4
16 Install new irrigation booster pump at Bellingham Park (CIP 955516) June 2024 P4 17 Replace and upgrade playground at Ramona Park (CIP 9555423) June 2024 P4 18 Remove and replace existing restroom facilities at the Alcosta Senior and Community Center Park (CIP 955491)
June 2024 P4
Major Action Plan Items for FY 2023-24 (cont.)
Facilities & Aquatic Maintenance & Renovation
19 Begin maintenance on the newly constructed Public Safety Complex, which includes the Police Department, San Ramon Fire Protection District Administration, and a new EOC / Joint Dispatch building June 2023 P1, P3, P4,
P5
20 Complete the RFQ process to obtain an historical architect to assist with design and cost estimate for the renovation of the Travis Boone House October
2023
P3,P4
21 Repair and paint dryvit surface at the Alcosta Senior and Community Center
October
2023
P4
22 Replace roof with composite roof at the Boone House and Glass House November 2023
P4
23 Complete the Renovation of the San Ramon Olympic Pool building Phase 1 (CIP 200006)
February
2024
P1, P3, P4
24 Replace underwater lights in the Lap Pool at the San Ramon Olympic Pool and Aquatic Park (CIP 925479)
April 2024 P4
25 Complete lighting upgrades to LED at the Iron Horse and Pine Valley Gymnasiums
June 2024 P4
26 Remove and replace the partition wall and Mecho window shades in all offices and classrooms at the Alcosta Senior and Community Center (CIP 925515)
June 2024 P4
Roadway, Drainage, Streetlights, and Signals Maintenance

10.2.c
Packet Pg. 452 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 174
Department
Public Works Public Services Division
27 Continue long-term replacement plan of traffic signal hardware, software, and equipment to enhance and replace outdated traffic signal components that have reached their useful life cycle; this includes the repainting of peeling and discolored signal poles at five intersections (CIP 975526)
June 2024 P1, P4
28 Continue to replace overhead illuminated street name sign panels with green diamond grade reflective sheeting signs, which will eliminate and save energy consumption at each signalized intersection while reducing staff hours for on-going, routine maintenance activities June 2024 P1, P4
29 Assume additional maintenance responsibilities of new Dougherty Valley civil improvements including additional traffic signs, catch basins, streetlights, and roadways
June 2024 P1, P4
30 Continue to crack seal pavement Citywide, in support of current (CIP 000008) and future Pavement Management Programs
June 2024 P1, P4
31 Continue project management of sidewalk maintenance and concrete replacement in areas impacted by trees and other locations, as needed (CIP 400001, CIP 400005, and CIP 935564)
June 2024 P1, P4
32 Perform sediment removal at various locations along Norris Creek, Oak Creek, South San Ramon Creek, and Water Quality Control Ponds/ Detention Basins, as needed
June 2024 P1, P4
33 Continue to upgrade street name signs and regulatory signage in older neighborhoods and in areas receiving pavement treatments (PMP) June 2024 P1, P4
Fleet/Shop
34 Take over the management of all vehicle maintenance and replacement operations for all departments (excluding Police Dept)
June 2024 P1, P4
35 Implement a new Citywide Fuel Management System for all City vehicles (excluding Police Dept).

June 2024 P1, P4
36 Seek EV Fleet replacement solutions and continue to research grant funding to aide in the purchase and installation of EV Fleet vehicles, equipment, and infrastructure
June 2024 P1, P4
37 Receive new Altec Hybrid Bucket Truck and place into service June 2024 P1, P4 Solid Waste
38 Perform outreach and education via online Recycling 101 class beginning in September 2023
9/1/23 P5
39 Perform Citywide Recycle Drop-Off Event in April 4/1/24 P3, P5 40 Reduce single-use food packaging waste further by certifying more businesses as Trash-Free – supporting businesses in using reusable dishware wherever possible
6/1/24 P5
41 Continue to implement compliance measures for SB 1383: edible food recovery measures, residential and commercial outreach, procurement and application of compost/mulch, recycled-content paper procurement On-Going P3
Major Action Plan Items for FY 2023-24 (cont.)

10.2.c
Packet Pg. 453 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 175 Proposed Budget 2023-2024
Department
Public Works Public Services Division
Public Works Department Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

DEPARTMENT EXPENDITURES BY CATEGORY
Salaries $ 9,852,657 $ 10,204,801 $ 10,730,807 $ 11,379,909 $ 11,769,467 Benefits 3,640,903 4,294,903 4,516,218 4,074,461 4,593,186 Department Internal Charges 2,303,930 2,639,307 3,205,120 3,718,471 3,871,280 Contract Services 13,555,450 13,711,389 15,571,162 17,004,021 16,856,021 Materials and Supplies 1,175,279 1,176,055 1,427,240 1,530,442 1,369,743 Other Costs 402,154 346,322 577,768 110,015 580,654
Capital Purchases (5,262) 28,028 66,377 - -
TOTAL $ 30,925,111 $ 32,400,805 $ 36,094,692 $ 37,817,319 $ 39,040,351

FUNDING SOURCE
General Fund $ 14,088,175 $ 14,747,836 $ 16,002,177 $ 16,358,883 $ 17,153,016 Geographic Information
System 73,533 83,684 92,042 102,533 102,732
Citywide Landscaping 1,156,861 1,128,405 1,165,030 1,246,843 1,274,675 Citywide Lighting 510,374 505,492 594,157 704,259 689,871 Special Zones 1,125,694 1,163,050 1,214,471 1,406,127 1,336,022 Canyon Park 13,557 9,120 10,114 59,426 59,096
The Preserve - 4,684 13,459 63,101 97,968
Village Center Common Area 3,858 4,887 4,417 6,294 6,318 Dougherty Valley Fund 10,800,074 11,682,375 12,785,304 13,409,666 13,653,927 Solid Waste 857,512 850,657 1,881,481 1,406,472 1,355,642 Nonpoint Drainage /
Stormwater 1,164,142 1,130,985 1,028,841 1,246,922 1,264,551 Street Smarts 136,552 114,236 144,260 - -
TDM Programs 363,654 339,025 414,778 646,379 650,896
Traffix Program 145,247 140,102 123,736 139,759 186,141 Dougherty Valley GHAD 485,878 496,267 620,425 1,020,655 1,209,496 TOTAL $ 30,925,111 $ 32,400,805 $ 36,094,692 $ 37,817,319 $ 39,040,351 General Fund: 43.9 % General Fund: 43.9 % General Fund: 43.9 % Geographic Information System: 0.3 % Geographic Information System: 0.3 % Geographic Information System: 0.3 % Citywide Landscaping: 3.3 % Citywide Landscaping: 3.3 % Citywide Landscaping: 3.3 % Citywide Lighting: 1.8 % Citywide Lighting: 1.8 % Citywide Lighting: 1.8 % Special Zones: 3.4 % Special Zones: 3.4 % Special Zones: 3.4 % Canyon Park: 0.2 % Canyon Park: 0.2 % Canyon Park: 0.2 % The Preserve: 0.3 % The Preserve: 0.3 % The Preserve: 0.3 % Dougherty Valley Fund: 35.0 % Dougherty Valley Fund: 35.0 % Dougherty Valley Fund: 35.0 % Solid Waste: 3.5 % Solid Waste: 3.5 % Solid Waste: 3.5 % Nonpoint Drainage /Stormwater: 3.2 % Nonpoint Drainage /Stormwater: 3.2 % Nonpoint Drainage /Stormwater: 3.2 % TDM Programs: 1.7 % TDM Programs: 1.7 % TDM Programs: 1.7 % Traffix Program: 0.5 % Traffix Program: 0.5 % Traffix Program: 0.5 % Dougherty Valley GHAD: 3.1 % Dougherty Valley GHAD: 3.1 % Dougherty Valley GHAD: 3.1 %

10.2.c
Packet Pg. 454 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 176
Department
Public Works Public Services Division
Department Staffing Allocation
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
Transportation Services
Division Manager 1.00 1.00 1.00 1.00 1.00
Engineering Specialist 1.00 1.00 1.00 1.00 1.00
Office Specialist 1.00 1.00 1.00 1.00 1.00
Senior Administrative Analyst 1.00 1.00 1.00 1.00 1.00
Engineering Services
Administrative Analyst 1.00 1.00 1.00 1.00 1.00
Associate Engineer 5.00 5.00 6.00 6.00 6.00
Division Manager 2.00 2.00 2.00 2.00 2.00
Engineering Specialist 1.00 1.00 1.00 1.00 1.00
Inspector 2.00 2.00 2.00 2.00 2.00
Office Specialist 1.00 1.00 2.00 1.00 1.00
Senior Administrative Analyst 2.00 2.00 1.00 1.00 1.00
Senior Engineer 3.00 3.00 3.00 3.00 3.00
Senior Inspector 2.00 2.00 2.00 2.00 2.00
Supervising Inspector 1.00 1.00 1.00 1.00 1.00
Public Services
Administrative Coordinator 2.75 2.75 2.75 3.75 3.75
Director 1.00 1.00 1.00 1.00 1.00
Division Manager 1.00 1.00 1.00 1.00 1.00
Electrician I/II - - 1.00 1.00 1.00
Maintenance Coordinator 14.00 14.00 15.00 15.00 15.00
Maintenance Specialist 14.00 14.00 14.00 13.00 13.00
Maintenance Supervisor 9.00 9.00 9.00 9.00 9.00
Maintenance Technician I/II 29.00 29.00 29.00 30.00 30.00 Office Specialist - - 1.00 1.00 1.00
Office Technician I/II 2.00 2.00 1.00 1.00 1.00
Program Manager 5.00 5.00 5.00 5.00 5.00
Senior Administrative Analyst 2.00 2.00 2.00 2.00 2.00
TOTAL 103.75 103.75 106.75 106.75 106.75

10.2.c
Packet Pg. 455 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 177 Proposed Budget 2023-2024
Department
Public Works Public Services Division
Public Works Department Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

EXPENDITURES BY DIVISION

TRANSPORTATION SERVICES
Salaries $ 691,007 $ 672,443 $ 635,958 $ 653,429 $ 663,794 Benefits 241,335 277,565 285,720 216,359 234,987
Department Internal Benefit
Charges 133,668 134,821 155,396 163,274 176,439
Contract Services 237,898 256,108 365,582 484,552 483,062 Materials and Supplies 17,282 13,740 24,248 19,970 19,970 Other Costs 8,552 1,652 13,530 8,850 16,715
Capital Purchases - - - - -
DIVISION TOTAL $ 1,329,742 $ 1,356,329 $ 1,480,434 $ 1,546,434 $ 1,594,967

ENGINEERING SERVICES
Salaries $ 2,429,119 $ 2,536,284 $ 2,678,269 $ 2,558,533 $ 2,655,875 Benefits 772,547 896,644 999,915 812,819 881,109
Department Internal Benefit
Charges 478,031 531,353 632,185 677,555 661,103
Contract Services 800,806 638,417 663,713 1,551,191 1,584,828 Materials and Supplies 63,188 37,291 38,274 55,085 75,157 Other Costs 29,476 2,790 42,036 16,650 43,327
Capital Purchases - - - - -
DIVISION TOTAL $ 4,573,167 $ 4,642,779 $ 5,054,392 $ 5,671,833 $ 5,901,399

PUBLIC SERVICES
Salaries $ 6,732,531 $ 6,996,074 $ 7,416,580 $ 8,167,947 $ 8,449,798 Benefits 2,627,021 3,120,694 3,230,583 3,045,283 3,477,090 Department Internal Benefit
Charges 1,692,231 1,973,133 2,417,539 2,877,642 3,033,738 Contract Services 12,516,746 12,816,864 14,541,867 14,968,278 14,788,131 Materials and Supplies 1,094,809 1,125,024 1,364,718 1,455,387 1,274,616 Other Costs 364,126 341,880 522,202 84,515 520,612
Capital Purchases (5,262) 28,028 66,377 - -
DIVISION TOTAL $25,022,202 $ 26,401,697 $ 29,559,866 $ 30,599,052 $ 31,543,985 DEPARTMENT TOTAL $30,925,111 $ 32,400,805 $ 36,094,692 $ 37,817,319 $ 39,040,351

10.2.c
Packet Pg. 456 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 178
Department
Public Works Public Services Division
Public Works Department Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

DEPARMENT PROGRAM REVENUE
Transportation Services $ 725,330 $ 708,387 $ 816,128 $ 820,318 $ 901,988 Engineering Services 2,109,782 890,411 1,525,379 1,846,037 1,591,693 Public Services 1,664,970 1,498,813 2,356,145 2,305,801 2,345,324 TOTAL $ 4,500,082 $ 3,097,611 $ 4,697,652 $ 4,972,156 $ 4,839,005 FY2023-24 Expenditures by Program
Program
Expenditure
Program
Revenue Net Cost

TRANSPORTATION SERVICES
Transportation Administration $ 369,623 $ 33,700 $ 335,923 Residential Traffic Calming 124,658 - 124,658
Traffic Safety 30,904 - 30,904
Transportation Planning 232,745 - 232,745
Professional Standards/Training 650,896 656,420 (5,524) Transportation Demand Modal
(TDM) 186,141 211,868 (25,727)
TOTAL $ 1,594,967 $ 901,988 $ 692,979

ENGINEERING SERVICES
Engineering Services Admin $ 806,852 $ 125,150 $ 681,702 CIP Administration 988,466 - 988,466
Development 2,242,654 1,462,543 780,111
GHAD 1,209,496 3,000 1,206,496
Landscape/Drainage 653,931 1,000 652,931
TOTAL $ 5,901,399 $ 1,591,693 $ 4,309,706

PUBLIC SERVICES
Public Services Admin $ 2,466,371 $ 13,500 $ 2,452,871
Solid Waste 731,719 1,322,938 (591,219)
Aquatics Maintenance 2,236,888 - 2,236,888
Facilities Maintenance 4,040,432 1,950 4,038,482
Landscaping Maintenance 8,227,919 12,209 8,215,710
Parks Maintenance 8,707,269 981,221 7,726,048
Service Center 1,091,353 - 1,091,353
Roadway Maintenance 3,315,216 6,006 3,309,210
Flood Control 726,818 7,500 719,318
TOTAL $31,543,985 $ 2,345,324 $ 29,198,661
DEPARTMENT TOTAL $39,040,351 $ 4,839,005 $ 34,201,346

10.2.c
Packet Pg. 457 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Parks & Community
Services

DEPARTMENT BUDGETS

10.2.c
Packet Pg. 458 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 180
Department
Parks & Community Services
DepartmentStatement of Purpose:

The Parks & Community Services Department provides a wide variety of cultural, sporting, and educational events and programming for all segments of the San Ramon community. The Department is responsible for partnering with Contra Costa County in managing the two San Ramon libraries.

Department Budget Highlights for FY 2023-24:

Department Revenues: $5,239,539- Increase of $628K (14%) ■ Revenues fund 56.3% of department expenditures.
■ General Fund Subsidy: $4,072,101 - Increase of $223K
Department Expenditures: $9,311,640 - Increase of $850,990 (10%) ■ Increase in FT Salary ($166K) and Benefits ($398K) equaling $564K ■ Increase in Part Time Salaries due to Minimum Wage ($62K) ■ Increase in Contracts (Library, Senior Van, Venuetech, Equipment rental, etc) ($167K) ■ Increase in “Other” due to return of I/S Replacement ($58K), offset by $6K in dept savings ■ Increase in Materials and Supplies ($6K)
■ Total cost of 40th Anniversary Expenses for PCS: $80K ■ Continue to unfund 2 Office Techs, 1 Office Specialist, 1 Coordinator, & 1 Program Manager Revenue Enhancements - Total $100,500
■ Increase parking by $3 ($10) at A&W Festival: $9,534
■ Charge for Tennis Court Rental ($2+ service fee): $4,800 ■ Increase senior drop in classes from $4 to $5: $3,600 ■ Increase in Facility Rentals: $40,000
■ Increase Presenting Series Ticket Price: $14,074

10.2.c
Packet Pg. 459 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 181 Proposed Budget 2023-2024
Department
Parks & Community Services
■ Increase Sport Field Sponsorships: $20,000
■ Add Central Park Summer Cart Concessions: $1,500
■ Add VIP $20 Parking for Summer Concerts: $8,000 (minus Temp Staffing Costs to man the Parking lot $1,008) Budget reductions included in the proposed budget – Total $40,691 ■ Contracts - Marketing, Repair, Software: $10,861
■ Part Time Staff -Teen, OA, Building Attendant & Nature: $10,441 ■ Supplies – Tables, Events, Office, Uniforms, Gallery, Forest Home Farms: $19,389 (Discontinue Scarecrow Scavenger Hunt to create bandwidth for 40th Anniversary programs) Performance Measures
July 1, 2022 –
March 31, 2023
# of Senior Congregate meals distributed 3,953
# of 30 minute swim lessons 6,103
# Open Gym participants 13,930
# of pool, gym, and field usage hours 65,002
# of facility rentals 1,260
# of ticketed event attendees at the DV Performing Arts Center (*Front Row Theater closed for renovation in 22-23) 10,913* # of 3rd grade participants for historic property field trips 1,200 # of Forest Home Farm Saturday Program attendees 5,000
Significant Accomplishment for FY 2022-23:
■ Collaborated with Public Works to develop a recommendation to change one Tennis Court in Central Park into four outdoor pickleball courts MPG 3.1A-3
■ Initiated collaboration with County Connection Link Paratransit to offer information sessions at the Alcosta Senior & Community Center and host quarterly paratransit assessments for seniors in and around San Ramon.

MPG 3.3A
■ Increased the daily attendance average for the Senior lunch program post pandemic from 4 to 20 individuals daily.
■ Collaborated with Public Services and the Historic Foundation to renovate the organic garden at Forest Home Farms for expanded educational opportunities and youth programs. MPG 4.3D ■ Participated in a Tri-Valley temporary public art project “Picture This” in collaboration with Danville, Dublin, Pleasanton and Livermore. MPG 4.3B
■ Developed a plan to rebrand the Dougherty Station Community Center with an arts focus into the Dougherty Station Community Arts Center. MPG 4.3K
■ Hosted an Arts Summit to gather community feedback on the delivery of arts programs and to gather feedback to update the 5-Year Cultural Plan. MPG 3.1B-1, 4.3K
■ Planned and implemented the 2022 Art & Wind Festival to include an expanded footprint and new attributes including a Veterans’ Art Exhibit, and an enhanced Memorial Day Program at Memorial Park. ■ Collaborated with Public Works and local businesses to bring back the Community Tree Lighting event in Central Park. MPG 3.2A, 3.3B
■ Activated Crow Canyon Gardens by offering Nature Day Camps and sponsoring Community Clean up days to improve the overall condition of the demonstration garden area. MPG 2.3

10.2.c
Packet Pg. 460 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 182
Department
Parks & Community Services
■ Developed a Sports Field Sponsorship program to help build community partnerships in order to offset field maintenance costs. MPG 4.4
■ Implemented new facility rental software, Planning Pod, to improve the customers experience and expedite layout changes during the rental process. MPG 3.4
■ Expanded Group Picnic rental locations from eight to nine and added an additional area available for reservation at Memorial Park. MPG 3.1A
■ Expanded resident no-fee tennis court reservations to include courts at California High School and Dougherty Valley High School. MPG 4.4A
■ Worked collaboratively with the Open Space Advisory Committee to offer five guided hikes and one nature photography event. MPG 2.3F
■ Increased participation by 94% in youth and teen badminton from 223 participants to 432 participants with the addition of new beginner and advanced levels on multiple days during the week. MPG 3.1A-7 ■ Reintroduced the Tri-Valley Teen Job and Career Fair for the first time since 2019 with over 435 teen participants. MPG 3.1B-3, 3.1C-3
■ Engaged the Teen Council and teen community by conducting a teen program survey to address the future needs of the teen population. MPG 3.1B-3
■ Expanded the Teen Service and Leadership program, which provided opportunities to build leadership skills and gain experience in the department for future employment opportunities with the City. MPG 3.1B-3, 3.1C-3

10.2.c
Packet Pg. 461 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 183 Proposed Budget 2023-2024
Department
Parks & Community Services
Major Action Plan Items for FY 2023-24
Completion
By
Council
Priorities/
Goals
1 Restructure and expand the volunteer program at Crow Canyon Gardens to revitalize the park and foster positive community engagement. MPG

2.3C
SEPT 2023 4C, 5C
2 Upgrade and replace the aging pace clock system at the San Ramon Olympic Pool and Dougherty Valley Aquatic Center. MPG 4.3L SEPT 2023 4C
3 Implement a Sports Field Sponsorship program to help offset field maintenance costs. MPG 4.4A
SEPT 2023 4C
4 Work in partnership with the San Ramon Valley Unified School District to replace the existing Teen Center at Pine Valley Middle School and implement a long-term use agreement. MPG 4.1D
DEC 2023 4C, 5C
5 Partner with East Bay Regional Park District and other organizations to provide additional exploratory nature programs and “green education” for youth, teens and adults. MPG 2.3G, 3.2C
DEC 2023 4C, 5C
6 Create and offer new Eco-Education guided hikes for various ages and demographics. MPG 2.3E, 3.2C
DEC 2023 4C, 5C
7 Implement the ASCC Walks senior walking program and expand the 55+ fitness programs to provide more evening and weekend experiences for an older aging workforce. MPG 3.2C
FEB 2024 4C, 5C
8 Research, plan, and implement new adult sports league opportunities including Bocce and Pickleball leagues. MPG 3.1A-3, 3.1A-4, 3.1A-7, 3.1B2 MAR 2024 4C, 5C
9 Explore opportunities to connect and collaborate with local agencies to increase social recreation activities for participants with disabilities. MPG

3.1B-3, 3.2A
MAR 2024 4C, 5C
10 Research and advocate for alternative transportation options for seniors in San Ramon. MPG 3.3A
JUN 2024 4C
11 Implement additional diversity, equity and inclusion training for full-time and part time staff to increase cultural sensitivity. MPG 3.1C-1 JUN 2024 4C
12 Implement new arts focused events, presentations, workshops, and programs at the newly rebranded Dougherty Station Community Arts Center. MPG 3.2A
JUN 2024 4C, 5C

10.2.c
Packet Pg. 462 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 184
Department
Parks & Community Services
Referenced San Ramon Parks, Trails, Open Space, & Recreation Master Plan Goals MPG 2.3C: Consider the opportunities for future and renovated parks such as Henry Ranch, Woodlot, Crow Canyon Gardens, and Laborer’s to provide more nature- and adventurebased recreation amenities such as trails, disc golf, mountain biking, and nature walks.

MPG 4.3L: San Ramon Olympic Pool renovations
MPG 4.4A: Track sports field and courts usage to determine demand and distribution needs while allowing for appropriate field recovery.

MPG 4.1D: Maintain and enhance the partnership and joint use agreements with San Ramon Valley Unified School District to maintain community access to neighborhood and community.

MPG 2.3G: Partner with EBRPD and other nature-based organizations to increase access to and offerings of other outdoor education programs.

MPG 3.2C: Increase fitness and wellness programming offerings by two to three a Year.

MPG 2.3E: Continue to provide broad-based outdoor education programming such as guided trail hikes.

MPG 3.1A-3: Accommodate pickleball demand.

MPG 3.1A-4: Evaluate the demand for additional bocce courts.

MPG 3.1A-7: Evaluate opportunities to incorporate ping pong and badminton, where appropriate.

MPG 3.1B-2: Increase senior program offerings by adding one to two senior programs a year that focus on wellness and sports.

MPG 3.1B-3: Maintain levels of City-provided programming for youth, special needs, and teens.

MPG 3.2A: Emphasize programming that responds to different cultural segments, focuses on multigenerational and intergenerational opportunities, and brings a geographically diverse community together (movie nights, food trucks and cafes, etc.).

MPG 3.3A: Coordinate with the Metropolitan Transportation Commission and Central Contra Costa Transit Authority to enhance transit access to parks and facilities for those who choose not to drive or do not have access to a private vehicle.

MPG 3.1C-1: Conduct staff cultural sensitivity training.

MPG 2.2: Define and measure the City’s open space and trails system.

MPG 2.3: Provide facilities and programming that connect people to nature.

10.2.c
Packet Pg. 463 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 185 Proposed Budget 2023-2024

THIS PAGE INTENTIONALLY LEFT BLANK

10.2.c
Packet Pg. 464 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 186
Department
Parks & Community Services
Department Staffing Allocation
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed
Administrative Analyst 2.00 2.00 2.00 1.00 1.00
Administrative Coordinator 1.00 1.00 1.00 1.00 1.00
Director 1.00 1.00 1.00 1.00 1.00
Division Manager 1.00 1.00 1.00 1.00 1.00
Office Specialist 2.00 2.00 2.00 2.00 2.00
Office Technician I/II 5.00 5.00 5.00 5.00 5.00
Program Manager 3.00 3.00 3.00 3.00 3.00
Recreation Coordinator 10.00 10.00 10.00 11.00 11.00
Recreation Supervisor 6.00 6.00 6.00 6.00 6.00
Recreation Technician 3.00 3.00 3.00 3.00 3.00
TOTAL 34.00 34.00 34.00 34.00 34.00
*In FY20/21 reallocated Office Technician position to Community Development Department Parks & Community Services Department Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

DEPARTMENT EXPENDITURES BY CATEGORY
Salaries $ 3,497,265 $ 3,684,746 $ 3,930,107 $ 4,602,248 $ 4,830,590 Benefits 1,010,721 1,315,567 1,188,943 918,366 1,267,013 Department Internal Charges 644,680 713,783 894,245 1,033,345 1,082,352 Contract Services 1,360,258 1,060,040 1,438,575 1,636,072 1,803,019 Materials and Supplies 226,596 117,707 178,548 244,690 250,405 Other Costs 111,239 211 144,090 25,929 78,261
TOTAL $ 6,850,759 $ 6,892,054 $ 7,774,508 $ 8,460,650 $ 9,311,640

FUNDING SOURCE
General Fund $ 6,850,759 $ 6,892,054 $ 7,774,508 $ 8,460,650 $ 9,311,640 TOTAL $ 6,850,759 $ 6,892,054 $ 7,774,508 $ 8,460,650 $ 9,311,640 Park & Community Services Department FY 2023/24 Expenditures by Fund General Fund: 100.0 % General Fund: 100.0 % General Fund: 100.0 %

10.2.c
Packet Pg. 465 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 187 Proposed Budget 2023-2024
Department
Parks & Community Services
Parks & Community Services Department Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

DEPARMENT PROGRAM REVENUE
TOTAL $ 2,706,450 $ 1,682,095 $ 4,148,148 $ 4,611,638 $ 5,239,539 FY2023-24 Expenditures by Program
Program
Expenditure
Program
Revenue Net Cost
Administration $ 1,955,944 $ 105,620 $ 1,850,324
Adult & Senior Enrichment 541,933 143,007 398,926
Adult & Youth Sports 928,575 1,164,160 (235,585)
Aquatics 1,198,111 980,804 217,307
Cultural Arts 1,212,994 582,802 630,192
Facilities 1,529,086 1,332,113 196,973
Special Programs & Events 1,016,788 283,925 732,863
Youth/Teen Services 928,209 647,108 281,101
TOTAL $ 9,311,640 $ 5,239,539 $ 4,072,101

10.2.c
Packet Pg. 466 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 188

THIS PAGE INTENTIONALLY LEFT BLANK

10.2.c
Packet Pg. 467 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Love art at the San Ramon Community Center
Non‐Departmental

DEPARTMENT BUDGETS

10.2.c
Packet Pg. 468 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 190
Department
Non‐Departmental
Non-Departmental
The non-departmentalbudget summary includes items related to the City as a whole that cannot be easily allocated to various departments for equipment replacement, healthcare, insurance liability premiums, cablevision, and contingency appropriation.

10.2.c
Packet Pg. 469 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) 191 Proposed Budget 2023-2024
Department
Non‐Departmental
Non-Departmental Budget
19/20
Actual
20/21
Actual
21/22
Actual
22/23
Revised
Budget
23/24
Proposed

DEPARTMENT EXPENDITURES BY CATEGORY
Salaries $ 439,867 $ 850,789 $ 654,323 $ - $ -
Benefits 2,007,202 1,534,383 1,552,647 - -
Department Internal Charges - - 58,477 - -
Contract Services 14,778 - 30,576 475,000 390,000
Other Costs 10,088,486 11,393,291 12,083,737 12,898,238 14,844,827 Capital Purchases 804,283 1,152,287 602,323 2,275,905 1,516,726 TOTAL $ 13,354,616 $ 14,930,750 $ 14,982,083 $ 15,649,143 $ 16,751,553

FUNDING SOURCE
General Fund $ (869) $ 10,000 $ - $ 50,000 $ 50,000
Public Education &
Government (PEG) 6,873 20,293 12,229 335,000 250,000
Internal Service Fund/
Equipment Replacement 1,426,006 1,969,897 1,518,917 1,851,954 828,240 Internal Service Fund/Info
Svcs Replacement 282,201 209,379 227,451 423,951 688,486 Internal Service Fund/
Insurance Liability 5,633,937 6,028,791 6,398,004 4,440,150 4,905,471 Internal Service Fund/
Healthcare 6,006,468 6,692,390 6,825,482 8,548,088 10,029,356 TOTAL $ 13,354,616 $ 14,930,750 $ 14,982,083 $ 15,649,143 $ 16,751,553 Non-Departmental FY 2023/24 Expenditures by Fund
General Fund: 0.3 % General Fund: 0.3 % General Fund: 0.3 % Public Education & Government (PEG): 1.5 % Public Education & Government (PEG): 1.5 % Public Education & Government (PEG): 1.5 % Internal Service Fund/Equipment Internal Service Fund/Equipment Replacement: 4.9 % Replacement: 4.9 %
Internal Service Fund/Equipment
Replacement: 4.9 %
Internal Service Fund/Info Svcs Internal Service Fund/Info Svcs Replacement: 4.1 % Replacement: 4.1 %
Internal Service Fund/Info Svcs
Replacement: 4.1 %
Internal Service Fund/Insurance Liability: 29.3 % Internal Service Fund/Insurance Liability: 29.3 % Internal Service Fund/Insurance Liability: 29.3 % Internal Service Fund/Healthcare: 59.9 % Internal Service Fund/Healthcare: 59.9 % Internal Service Fund/Healthcare: 59.9 %

10.2.c
Packet Pg. 470 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Department
Proposed Budget 2023-2024 192
Department
Non‐Departmental
FY2023-24 Expenditures by Program
Program
Expenditure
Program
Revenue Net Cost
Contingency Reserve $ 50,000 $ - $ 50,000
Public Education & Government 250,000 195,000 55,000
Equipment Replacement 828,240 881,061 (52,821)
Info Svcs Replacement 688,486 393,333 295,153
Insurance Liability 4,905,471 5,929,975 (1,024,504)
Healthcare 10,029,356 7,535,125 2,494,231
TOTAL $ 16,751,553 $ 14,934,494 $ 1,817,059

10.2.c
Packet Pg. 471 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Reference Material

10.2.c
Packet Pg. 472 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Reference Materials
Proposed Budget 2023-2024 194
Reference Materials
Central Park Sport Field
Play Pool at the Dougherty Valley Aquatic Center

10.2.c
Packet Pg. 473 Attachment: A: City of San Ramon Fiscal Year 2023-24 Proposed Budget (2023-064 : FY 23/24 Proposed Budget) Reference Materials Glossary of Terms
195 Proposed Budget 2023-2024
Glossary of Terms
Account Balance: Total dollars remaining in an account
after current expenditures for operations and capital
improvements are subtracted.

Accrual Basis: A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or spent.

Activity: Departmental efforts which contribute to the
achievement of a specific set of program objectives.

Actual: Actual level of expenditures approved for fiscal year noted.

Adjusted Budget: Adjustment to the adopted budget
made during the current fiscal year.

Adopted Budget: A budget that has been legally approved by the governing body.

Adoption: Formal action by the City Council, which sets the spending limits for the fiscal year. The City’s budget is adopted by Council Resolution.

Appropriation: An authorization by the City Council to
make expenditures and to incur obligations for a specific purpose.

Appropriations Limit: Article XIIIB, of the California
Constitution, was amended by Proposition 4, “The
Gann Initiative”, in 1979. This Article limits growth in government spending to changes in population and
inflation, by multiplying the limit for the prior year, by the percentage change in the cost of living (or per capita personal income, whichever is lower); then multiplying
the figure resulting from the first step, by the percentage change in population. The base year limit (FY 1978-79)
amount consists of all tax proceeds appropriated in that year. The Appropriations Limit calculation worksheet can be found in the Budget Summaries section.

Assessed Valuation: The valuation is established upon
real estate and certain personal property by the Assessor as a basis for levying property taxes.

Assessment: Revenue collected for City services, which
benefit properties in specific areas or districts.

Assets: Property owned by the City for which monetary
value has been established.

Audit: Prepared by an independent Certified Public
Accountant (CPA), the primary objective of an audit is to determine if the City’s Financial Statements present fairly the City’s financial position and results of operations in conformity with generally accepted accounting principles.

In conjunction with their performance of an audit, it
is customary for an independent auditor to issue a
Management Letter stating the adequacy of the City’s
internal controls, as well as recommending improvements to the City’s financial management practices.

Authorized Positions: These are employee positions,
which are authorized in the adopted budget, to be filled during the year.

Beginning Fund Balance: This is the balance that is
available in a fund, from the end of the prior year, for the use in the following year.

Bonds: A bond is a written promise to pay a specified sum of money (called the face value or principle amount) at a specified date or dates in the future (called the maturity date) together with period interest at a specified rate.

Budget: A plan of financial activity for a specified period of time (fiscal year end) indicating all planned revenue and expenses for the budget period.

Budget Amendment: The City Council has the sole
responsibility for adopting the City’s budget, and may
amend or supplement the budget at any time after
adoption. The City Manager has the authority to approve administrative adjustments to the budget as outlined in the Financial and Administrative Policies set by Council.

Budget Calendar: The schedule of key dates which a
government follows in the preparation and adoption of
the budget.

Budget Document: The instrument used by the budgetmaking authority to present a comprehensive financial program to the appropriating body.

Budget Message: A general outline of the budget which
includes comments regarding the City’s financial status at the time of the message, and recommendations regarding
the financial policies for the coming period.

Capital Budget: The appropriation of funds for
improvement to facilities, and other infrastructure.

Capital Improvement Program (CIP): The program or
schedule of expenditures for major construction of roads, sidewalks, City facilities and/or park improvements and for the purchase of equipment. San Ramon’s CIP follows
a five-year schedule and includes projects which cost
$25,000 or more to complete. The City adopts the CIP
budget in a process which is an ongoing plan of single
and multiple year capital expenditures, and is updated
annually.

San Ramon City CouncilMay 23, 2023

San Ramon City Council
May 23, 2023