San Ramon City Council
March 26, 2024

“villages” in the City Core and providing infill
development opportunities with updated development
standards to incentivize redevelopment.

GP

11.5.3-1
Ensure all persons and
household types have equal
access to housing in San
Ramon.

IP

11.5.3-1
through
IP

11.5.3-7
Planning Services
• On-going
• In April 2019, the City Council adopted an Inclusionary Housing and Commercial Linkage Ordinance.
• Review during Development Review Process.
• In December 2018, the City Council supported the
Homeless Emergency Aid Program (HEAP) block grant to
assist in addressing the homelessness crisis.
• In September 2020, the City Council approved the
CityWalk Master Plan Project within the Bishop Ranch
development to develop, over a 25-year period, a mix of uses near an existing job-center and transportation
networks for up to 4,500 multi-family units. The Project is required to comply with the recently adopted Inclusionary Housing and Commercial Linkage Ordinance. In
November 2021, the first development plan was approved
for Belmont Village Senior Care Facility, a 177-housing unit (183 bed) State-licensed Residential Care Facility for the Elderly (RCFE) with a mix of independent living,
assisted living, and memory care services located at
Bishop Ranch 1A.
• In 2021, as part of the General Plan Update project,
conducted and participated in over 13 outreach events
and a community survey to receive community input for
the General Plan Update and new Housing Element.
• Entered into an Affordable Housing Agreement with
Standard Aspen Wood Venture LP, for 122 BMR units for
the Aspen Wood Senior Housing Project.

5.3.a
Packet Pg. 132 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix A: General Plan Policy Implementation Status (2023 Reporting Year)

• BMR Homeownership Program started in 2021 to
facilitate the sale of 28 deed-restricted lower income units at The Preserve, and the conversion of one moderate
income unit to low-income unit in perpetuity at Park
Central.
• October 11, 2022: Council adopted an Affordable Rental Housing Fee Waiver Policy.
• The 2023-2031 Housing Element of the General Plan
2040 was adopted in January 2023 and certified by the
California Department of Housing and Community
Development in February 2023.
• In October 2023, an amendment to the City’s Inclusionary Housing Ordinance was adopted, adding a must-build
requirement for certain housing projects, and increasing the affordability term from 30 years to 55 years.
• In April 2023, the Trumark Townhomes at 2481
Deerwood Rd. was approved with 52 townhome units,
including 3 very-low, 2 low- and 4 moderate-income
housing units.
• In November 2023, the City Council adopted the San
Ramon Local Priority Access System Guidelines for Cityfunded housing projects. • In December 2023, the Iron Horse Village project was
approved with 117 single-family and multi-family units, including 1 very low, 3 low, and 2 moderate-income units. • In December 2023 the City Council adopted the General Plan 2040 Project, including approval of a General Plan Amendment, Rezone, Prezone, and Specific Plan
Amendment.

5.3.a
Packet Pg. 133 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix A: General Plan Policy Implementation Status (2023 Reporting Year)

• In December 2023, as part of the General Plan 2040
adoption, repealed the North Camino Ramon Specific
Plan, creating new opportunities to establish Mixed Use “villages” in the City Core and providing infill
development opportunities with updated development
standards to incentivize redevelopment.
• Amendments to the San Ramon Village Specific Plan were adopted as part of the General Plan 2040 Project and
include the addition of the Housing Opportunity
Residential land use designation, expansion of Multiple Family Residential area, and realignment of the Business Mixed Use area.

GP

11.5.4-1
Promote climate change goals
through energy conserving
practices in the location,
construction, renovation, and
maintenance of San Ramon’s
housing units.

IP

11.5.4-1
through
IP

11.5.4-6
Planning Services
Building & Safety
Services
• On-going.
• Housing Rehabilitation Grant Program assists income
qualified households with home property maintenance.
• The Building & Safety Division has adopted and is
enforcing the California Building Code that establishes standards for accessibility.
• In December 2023 the City Council adopted the General Plan 2040 Project, including approval of a General Plan Amendment, Rezone, Prezone, and Specific Plan
Amendment.
• In December 2023, as part of the General Plan 2040
adoption, repealed the North Camino Ramon Specific
Plan, creating new opportunities to establish Mixed Use “villages” in the City Core and providing infill
development opportunities with updated development
standards to incentivize redevelopment.
• Amendments to the San Ramon Village Specific Plan were adopted as part of the General Plan 2040 Project and
include the addition of the Housing Opportunity

5.3.a
Packet Pg. 134 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix A: General Plan Policy Implementation Status (2023 Reporting Year)

Residential land use designation, expansion of Multiple Family Residential area, and realignment of the Business Mixed Use area.

Chapter 12: Air Quality and Greenhouse Gas Element

12.4-G-1
Improve and protect San
Ramon’s air quality and promote
improvements in subregional air
quality.

12.4-I-1
through

12.4-I-6
Transportation
Services
Engineering Services
Planning Services
• On-going.
• Review during Development Review Process & CEQA
process.
• Member of the Association for Commuter Transportation (ACT)
• Established a City Staff Working Group to assess city facilities, fleet, and public need for EV infrastructure to assist with the development of citywide EV policy.
• Launched Micromobility pilot program in 2022 providing fleet of shared use ebikes and escooters. Paused program in 2023 due to vendor bankruptcy. Developing new
partnership to bring new vendor forward for
consideration.
• In response to updated State greenhouse gas (GHG)
emissions targets, City staff continues preparation of a comprehensive GHG emissions inventory and updated
Climate Action Plan (CAP), which will continue with
public review in 2024.

12.5-G-1
Improve air quality by
integrating air quality, land use,
and transportation planning that
incorporates appropriate project
location, design, and application
of best available technologies.

12.5-I-1
through

12.5-I-3
Transportation
Services
Planning Services
Engineering Services
• On-going.
• Review during Development Review Process & CEQA
process.
• Innovative Deployments to Enhance Arterials (IDEA)
Grant for implementation of Automated Traffic Signal
Performance Measures (ATSPM) at 43 intersections, in
2020. Ten additional intersections added in 2021.

5.3.a
Packet Pg. 135 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix A: General Plan Policy Implementation Status (2023 Reporting Year)

• Adopted the Bicycle Master Plan in April 2018, with a planned update in 2024. Subsequently, bicycle facility
improvements are being completed Citywide with projects such as the annual Pavement Management Program and
the Citywide Bicycle Network Improvements and
Enhancements CIP, including installation of Buffered
Bike Lanes, Bike Conflict Zones and new Bike Lanes
• Bicycle/vehicle detection camera systems installed at 29 intersections to date.
• Adopted in 2020 an updated Parks, Trails, Open Space
and Recreation Master Plan that includes a focus on
connectivity and trails including proposed improvements to the Iron Horse Trail and the development of a walking district in the City core.
• Adoption of the San Ramon Walking District Plan in
2022.
• In September 2020, the City Council approved the
CityWalk Master Plan Project within the Bishop Ranch
development to develop, over a 25-year period, a mix of infill uses near an existing job-center and transportation networks for up to 4,500 multi-family units that
encourages a walkable community and increases access
to transit.
• Ongoing implementation of the CityWalk Master Plan
continues with the approval of a the Belmont Village
Senior Care Facility and the 383-Unit Related Apartment (BR1A) development projects.
• Established a City Staff Working Group to assess city facilities, fleet, and public need for EV infrastructure to assist with the development of citywide EV policy.

5.3.a
Packet Pg. 136 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix A: General Plan Policy Implementation Status (2023 Reporting Year)

• Over 250 Electric Vehicle (EV) public or private charging parking spaces throughout the City.
• Launched Micromobility pilot program in 2022 providing fleet of shared use ebikes and escooters. Paused program in 2023 due to vendor bankruptcy. Developing new
partnership to bring new vendor forward for
consideration.
• Adopted the Walking District Plan in February 2022.
• The 2023-2031 Housing Element of the General Plan
2040 was adopted in January 2023 and certified by the
California Department of Housing and Community
Development in February 2023.
• In December 2023 the City Council adopted the General Plan 2040 Project, including approval of a General Plan Amendment, Rezone, Prezone, and Specific Plan
Amendment.
• In response to updated State greenhouse gas (GHG)
emissions targets, City staff continues preparation of a comprehensive GHG emissions inventory and updated
Climate Action Plan (CAP), which will continue with
public review in 2024.

5.3.a
Packet Pg. 137 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix A: General Plan Policy Implementation Status (2023 Reporting Year)

12.6-G-1
Minimize exposure of the public
to hazardous air pollutant
emissions, particulates, and
noxious odors from freeways,
major arterial roadways,
commercial and industrial uses
with substantial truck trips, and
other uses that produce toxic
emissions through the use and
handling of fuels and solvents.

12.6-I-1
through

12.6-I-4
Transportation
Services
Engineering Services
Planning Services
Parks and Community
Services
• On-going.
• Review during Development Review Process & CEQA
process.
• Developed an air quality protocol to guide the closure of fields and outdoor activities when air quality is at an unsafe range.
• Continue to provide air quality education to the
community through Spare the Air alerts.
• Countywide 511 Contra Costa TDM Program promotes
commute alternative programs to help reduce traffic
congestion and reduce air pollution. The program
provides financial incentives to participants that bike, walk, telecommute, carpool, transit and/or vanpool to
work.

12.7-G-1
Invest in more efficient and
effective transportation
infrastructure, City fleet
management and support for trip
reduction programs to reduce
traffic congestion, vehicle trips
and the need for costly new or
expanded roadways.

12.7-I-1
through

12.7-I-5
Public Services
Building & Safety
Services
Engineering Services
Transportation
Services
• On-going.
• Public Services fleet includes biodiesel and hybrid
vehicles.
• Implemented the 511 Contra Costa Countywide E-Bike
Rebate program providing rebates of $150 and $300 to
low-income residents.
• Adopted the Bicycle Master Plan in April 2018, with a planned update in 2024. Subsequently, bicycle facility
improvements are being completed with projects such as
the annual Pavement Management Program and the
Citywide Bicycle Network Improvements and
Enhancements CIP, including installation of Buffered
Bike Lanes, Bike Conflict Zones and new Bike Lanes.
• Installed bicycle e-lockers at City Center Bishop Ranch and San Ramon Transit Center.
• Launched Micromobility pilot program in 2022 providing fleet of shared use ebikes and escooters. Paused program in 2023 due to vendor bankruptcy. Forming new

5.3.a
Packet Pg. 138 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix A: General Plan Policy Implementation Status (2023 Reporting Year)

partnership with Danville and Dublin as a next step to
develop a regional program.
• Installed four Blink Network charging stations at the Transit Center, which will be upgraded in 2024 with
funding from CCTA.
• Innovative Deployments to Enhance Arterials (IDEA)
Grant for implementation of Automated Traffic Signal
Performance Measures (ATSPM) at 43 intersections,
anticipated in 2020. Ten additional intersections added in 2021.
• Bicycle/vehicle detection camera systems installed at 29 intersections to date
• Established a City Staff Working Group to assess city facilities, fleet, and public need for EV infrastructure to assist with the development of citywide EV policy.
• Over 250 Electric Vehicle (EV) public or private charging parking spaces throughout the City.
• Fleet Electrification Study in progress (adopted in FY 22/23 CIP) to complete research and planning to
transition City’s vehicle fleet to zero emission vehicles. • Purchased 6 electric trucks in 2022 for city inspection staff partially funded by grant.

12.8-G-1
Minimize air emissions and
potential climate change impacts
related to energy consumption in
government operations and the
community.

12.8-I-1
through

12.8-I-8
Engineering Services
Building & Safety
Services
• On-going.
• Implemented online reporting system for
construction/demolition debris recycling in 2016.
• Implemented CALGreen building standards code.
• Expanded commercial organics recycling program to
include all multi-family dwellings, townhomes, condos,
and businesses in 2019-2020.
• In response to updated State greenhouse gas (GHG)
emissions targets, City staff continues preparation of a

5.3.a
Packet Pg. 139 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix A: General Plan Policy Implementation Status (2023 Reporting Year)

comprehensive GHG emissions inventory and updated
Climate Action Plan (CAP), which will continue with
public review in 2024.

12.9-G-1
Reduce the City’s proportionate
contribution of greenhouse gas
emissions and the potential
impact that may result in climate
change from internal
governmental operations and
land use activities within its
authority.

12.9-I-1
through

12.9-I-6
Engineering Services
Building & Safety
Services
• On-going.
• Climate Action Plan (CAP) adopted August 2011. A
Climate Action Plan (CAP) Status Report is included with the General Plan Annual Report on a biennial timeline.
• The City’s solid waste Franchise Agreement requires the contractor to use CNG fueled vehicles and is designed to greatly reduce the amount of organic materials sent to
landfill in order to reduce methane emissions.
• In 2023, the City began annual agreement to procure
compost for Northern California farm application as part of SB 1383 requirements, a practice that sequesters
carbon (reduces GHGs) when applied to crops.
• In December 2023, adopted the General Plan 2040
Project.
• Work continues on the Climate Action Plan Update, which will include a comprehensive greenhouse gas (GHG)
emissions inventory.
• Fleet Electrification Study in progress (adopted in FY 22/23 CIP) to complete research and planning to
transition City’s vehicle fleet to zero emission vehicles. • In response to updated State greenhouse gas (GHG)
emissions targets, City staff continues preparation of a comprehensive GHG emissions inventory and updated

5.3.a
Packet Pg. 140 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix A: General Plan Policy Implementation Status (2023 Reporting Year)

Climate Action Plan (CAP), which will continue with
public review in 2024.

5.3.a
Packet Pg. 141 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 and 2023 Reporting Period) Executive Summary
The San Ramon Climate Action Plan (CAP) was adopted in 2011 as the primary strategy for ensuring that the build-out of the General Plan will not conflict with the implementation of Assembly Bill 32 – the Global Warming Solutions Act of 2006. Assembly Bill (AB) 32, among other things, requires California to reduce statewide greenhouse gas (GHG) emissions to 1990 levels by the year 2020. To accomplish this goal locally, the CAP outlines policy actions for the City to reduce greenhouse gas emissions 15 percent below 2008 levels by the year 2020; thereby meeting the AB 32 standard.

Climate Action Plan Strategy
The CAP’s focus is on emission sources within the City’s regulatory authority as well as reliance on the statewide reduction strategies. The CAP strategy is based upon the land use, transportation, and conservation policies that are part of the General Plan. Conceptually, the design and density of future growth can produce a more compact and integrated land use pattern. This improved connectivity can reduce the number of vehicles on the road, make centralized transit more viable and when coupled with improved energy efficiency measures can result in fewer GHG emissions locally.

Climate Action Plan Status Report
To monitor progress in achieving the CAP objectives, the CAP Status Report is intended to provide an overview of the general activities within the purview of the City and General Plan policies. As such, this report has been modified from a standalone report to an Appendix to the General Plan Annual Report. The impacts of Climate Change as well as the City’s local response are difficult to quantify in a meaningful way on an annual or biennial basis. As such, much of the information in this report (2022 to 2023 Reporting Period), as well as previous reports, is qualitative information.

Work continues on the Climate Action Plan Update, which will be reviewed at future public meetings. The updated CAP will also include a comprehensive Greenhouse Gas (GHG) Inventory, which will provide a technical analysis of the effectiveness of the CAP and if, as a result of that analysis, additional local GHG reduction measures are required, the City will consider updates to the CAP.

5.3.a
Packet Pg. 142 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Greenhouse Gas Inventory (GHG) Report 2014
Greenhouse gas inventories consider a wide range of human activities. Estimating the amount of GHG generated by these activities requires using multiple data sources and a diverse set of methodologies to form a GHG profile for the City. The last comprehensive Greenhouse Gas Inventory was completed for the 2014 reporting year and included in the 2015 CAP Annual Report.

The analysis for San Ramon indicates that the majority of GHG generation is associated with Motor Vehicles (57%) and Energy Use (28% electricity and gas) and has directly influenced the policy focus of the CAP.

Figure 1: San Ramon Community Greenhouse Gas Emissions Inventory 2014 The 2014 Greenhouse Gas Inventory Update and related analysis indicated that existing regulations alone are sufficient to meet the 2020 GHG reduction targets for the General Plan Planning Area. The next comprehensive Greenhouse Gas Inventory Update is integrated as part of the current Climate Action Plan Update now underway. If, as a result of that analysis, additional local GHG reduction measures are required, the City will consider additional updates to the CAP.

The Attached policy matrix includes a summary of the CAP strategies and an implementation status update based on current City actions, activities and policies that promote CAP implementation.

Attached
Biennial Climate Action Plan Report Status Matrix (2022 to 2023 Reporting Period) 57%
12%
16%
3%
5%
7%
Motor Vehicles
Electricity (Residential,
Commercial, Municipal,
Water Transport)
Natural Gas (Residential,
Commercial, Municipal)
Waste
Offroad equipment
ODS Substitutes

5.3.a
Packet Pg. 143 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
Land Use Strategies
LU-1 Increase the average development density
of new development by 10% by 2020.

LU-1.1 through
LU-1.3 Planning Services
• On-going.
• Continue to exceed the 2020 progress indicator of 10 percent increased residential density since the 2009 baseline, including the existing number of residential units plus the CityWalk Master Plan approved residential units and other recently approved residential development projects.
• Continue to review proposed development plans based on General Plan and CAP guidance.
• Continue to review new development for centralized, compact mixeduse, transit-oriented development concepts, consistent with the goals of the General Plan, San Ramon Village Specific Plan, and established Priority Development Areas (PDA).
• The Zoning Ordinance incorporates increased residential density as allowed by the State Density Bonus Law.
• In 2016, the City approved the San Ramon Apartments Project at 2551 San Ramon Valley Blvd. with a total of 169 apartment units which includes a 32 percent (41 units) State Density Bonus Law increase.
• In 2017, the City approved the Aspenwood Apartment Project at 9000 Alcosta Blvd. with a total of 95 apartment units which includes a 35 percent (25 units) State Density Bonus Law increase. In 2021, the City supported a $10.5 million loan from the City Affordable Housing Trust Fund, pending review of revised development applications to replace the approved 95-unit senior apartment

5.3.a
Packet Pg. 144 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
development with 122 Below Market Rate (BMR) senior apartment units and 1 manager unit.
• In September 2020, the City Council approved the CityWalk Master Plan Project within the Bishop Ranch development to develop, over a 25-year period, a mix of uses near an existing job-center and transportation networks for up to 4,500 multi-family units. The Project is required to comply with the recently adopted Inclusionary Housing and Commercial Linkage Ordinance.
• Ongoing implementation of the CityWalk Master Plan continues with the approval of the Belmont Village Senior Care Facility and the 383-Unit Related Apartment (BR1A) development projects. • In September 2021, a 57 for-sale multi-family unit housing project was approved for 500 Deerwood Road.
• In November 2021, the City Village development project was approved to replace the Bishop Ranch 6 office development located at Camino Ramon and Executive Parkway with a total of 404 housing units and a 2-acre public park. Construction is anticipated to start in 2022.
• In December 2021, a 47 for-sale multi-family unit housing project with an additional 16 Accessory Dwelling Units (ADUs) was approved for 2701 Hooper Drive.
• In 2022, the City completed the process of purchasing, acquiring, and reselling one (1) existing moderate income Below Market Rate (BMR) unit located in the Park Central development and converting it to one (1) low income BMR unit with a perpetual resale restriction.

5.3.a
Packet Pg. 145 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
• In August 2022, 381 rental units were approved at Bishop Ranch 1A, the second development to be approved under the CityWalk Master Plan.
• October 11, 2022: Council adopted an Affordable Rental Housing Fee Waiver Policy.
• In March 2023, the Marketplace Mixed Use project was approved with 40 single-family housing units, 4 Junior Accessory Dwelling Units, and an existing approximately 1,800 sq. ft. of commercial land use.
• In April 2023, the Trumark Townhomes at 2481 Deerwood Rd. were approved with 52 townhome units, including 3 very-low, 2 low- and 4 moderate-income housing units.
• In December 2023, the Iron Horse Village project was approved with 117 single-family and multi-family units, including 1 very low, 3 low, and 2 moderate-income units.
• The 2023-2031 Housing Element of the General Plan 2040 was adopted in January 2023 and certified by the California Department of Housing and Community Development in February 2023.
• In October 2023, an amendment to the City’s Inclusionary Housing Ordinance was adopted, adding a must-build requirement for certain housing projects, and increasing the affordability term from 30 years to 55 years.
• In November 2023, the City adopted a priority access system guidelines for City-funded housing projects.
• In December 2023 the City Council adopted the General Plan 2040 Project, including approval of a General Plan Amendment, Rezone, Prezone, and Specific Plan Amendment.

5.3.a
Packet Pg. 146 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
• In December 2023, as part of the General Plan 2040 adoption, repealed the North Camino Ramon Specific Plan, creating new opportunities to establish Mixed Use “villages” in the City Core and providing infill development opportunities with updated development standards to incentivize redevelopment.

5.3.a
Packet Pg. 147 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
LU-2
Encourage mixed-use development in
new development and redevelopment
areas.

LU-2.1 through
LU-2.4 Planning Services
• On-going.
• Ongoing development review for City Center Project implementation (PDA, Mixed Use Development, Infill, transit oriented)
• In November 2020, a Specific Plan Amendment was adopted with refinements to the Crow Canyon Specific Plan (CCSP) and renaming the CCSP to the San Ramon Village Specific Plan (SRVSP). • In 2021, approved development entitlements for two housing projects (500 Deerwood Road - 57 for-sale multi-family housing units; and 2701 Hooper Drive - 47 for-sale multi-family housing units with an additional 16 Accessory Dwelling Units (ADUs)) which were deemed consistent with the San Ramon Village Specific Plan (SRVSP). • In 2018 and 2019, the City completed a General Plan Amendment and Rezone of nine parcels located near Sunset Drive and Bishop Drive to incorporate an expanded City Center Mixed Use zoning district to support the success of City Center and bolster existing retail centers by allowing additional housing units in the City Center Priority Development Area (PDA).
• In September 2020, the City Council approved the CityWalk Master Plan Project within the Bishop Ranch development to develop, over a 25 year period, a mix of uses near an existing job-center and transportation networks for up to 4,500 multi-family units. The Project is required to comply with the recently adopted Inclusionary Housing and Commercial Linkage Ordinance.
• Ongoing implementation of the CityWalk Master Plan continues with the approval of the Belmont Village Senior Care Facility and the 383-Unit Related Apartment (BR1A) development projects.

5.3.a
Packet Pg. 148 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
• The 2023-2031 Housing Element was adopted in January 2023 and certified by the California Department of Housing and Community Development in February 2023.
• In December 2023 the City Council adopted the General Plan 2040 Project, including approval of a General Plan Amendment, Rezone, Prezone, and Specific Plan Amendment.
• In December 2023, as part of the General Plan 2040 adoption, repealed the North Camino Ramon Specific Plan, creating new opportunities to establish Mixed Use “villages” in the City Core and providing infill development opportunities with updated development standards to incentivize redevelopment.

LU-3
Increase transit orientation in new
development and redevelopment areas
near current and planned transit facilities.

LU-3.1 through
LU-3.4
Planning Services
Transportation
• On-going.
• During review of project plans, encourage transit-oriented designs and features when project plans are near major transit hubs or future multimodal transit facilities.
• Continue to review new development for centralized, compact mixeduse, transit-oriented development concepts, consistent with the goals of the General Plan, San Ramon Village Specific Plan, and established Priority Development Areas (PDA).
• In September 2020, the City Council approved the CityWalk Master Plan Project within the Bishop Ranch development to develop, over a 25-year period, a mix of uses near an existing job-center and transportation networks for up to 4,500 multi-family units. The Project is required to comply with the recently adopted Inclusionary Housing and Commercial Linkage Ordinance.

5.3.a
Packet Pg. 149 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
• Ongoing implementation of the CityWalk Master Plan continues with the approval of the Belmont Village Senior Care Facility and the 383- Unit Related Apartment (BR1A) development projects.
• As part of the CityWalk development, residents will be offered free bus passes.
• The City is working with CCTA on a new centrally located multimodal Transit Center. provided input to regional Express Bus Study with an emphasis on improvements to Bollinger Canyon Park & Ride lot and Shared Mobility Hubs along I-680 corridor and within San Ramon.

LU-4 Increase pedestrian orientation in new
development and redevelopment areas.

LU-4.1 through
LU-4.4 Planning Services
• On-going.
• During review of project plans, encourage pedestrian oriented designs and features that will encourage pedestrian access and use. • Continue to review new development for centralized, compact mixeduse, transit-oriented development concepts, consistent with the goals of the General Plan, San Ramon Village Specific Plan, and established Priority Development Areas (PDA).
• Adopted in 2020 an updated Parks, Trails, Open Space and Recreation Master Plan that includes a focus on connectivity and trails including proposed improvements to the Iron Horse Trail and the development of a walking district in the City core. • Adoption of the San Ramon Walking District Plan in 2022. • Approved a conceptual plan for Bartlett Pear Park at City Village, that includes multiple walking loops, wide paths and provides connectivity between the neighborhood and the walking district.

5.3.a
Packet Pg. 150 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
• Applied for and won an SS4A grant to develop a Vision Zero Action Plan for San Ramon.
• The 2023-2031 Housing Element was adopted in January 2023 and certified by the California Department of Housing and Community Development in February 2023.
• In December 2023 the City Council adopted the General Plan 2040 Project, including approval of a General Plan Amendment, Rezone, Prezone, and Specific Plan Amendment.
• In December 2023, as part of the General Plan 2040 adoption, repealed the North Camino Ramon Specific Plan, creating new opportunities to establish Mixed Use “villages” in the City Core and providing infill development opportunities with updated development standards to incentivize redevelopment.

LU-5
Provide additional workforce housing
opportunities in the City to improve the
jobs housing balance and to reduce
commute distances.

LU-5.1 through
LU-5.2 Planning Services
• On-going.
• Continue to review new development for centralized, compact mixeduse, transit-oriented development concepts, consistent with the goals of the General Plan, North Camino Ramon Specific Plan, San Ramon Village Specific Plan, and established Priority Development Areas (PDA).
• The General Plan and San Ramon Village Specific Plan continue to include policies for incentives if developers provide more than the City’s required percentage of workforce (affordable) housing units. • In 2016, the City approved the San Ramon Apartments Project at 2551 San Ramon Valley Blvd. with a total of 169 apartment units which includes 13 Very Low and 7 Moderate Income Level Below Market Rate units.

5.3.a
Packet Pg. 151 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
• In 2017, the City approved the Aspenwood Apartment Project at 9000 Alcosta Blvd. with a total of 95 apartment units which includes 10 Very Low Income Level Below Market Rate units. In 2021, the City supported a $10.5 million loan from the City Affordable Housing Trust Fund, pending review of revised development applications to replace the approved 95-unit senior apartment development with 122 Below Market Rate (BMR) senior apartment units and 1 manager unit.
• In April 2019, the City Council adopted an Inclusionary Housing and Commercial Linkage Ordinance.
• Deer Creek (South) Senior Apartment development (restricted to moderate households), providing an additional 185 multi-family units has begun construction and is anticipated for completion in 2024. • Chang Development (43 single-family homes) was approved with 18 Accessory Dwelling Units (ADUs) restricted to low, very low, and moderate households.
• In September 2020, the City Council approved the CityWalk Master Plan Project within the Bishop Ranch development to develop, over a 25-year period, a mix of uses near an existing job-center and transportation networks for up to 4,500 multi-family units. The Project is required to comply with the recently adopted Inclusionary Housing and Commercial Linkage Ordinance. In November 2021, the first development plan was approved for Belmont Village Senior Care Facility, a 177-housing unit (183 bed) State-licensed Residential Care Facility for the Elderly (RCFE) with a mix of independent living, assisted living, and memory care services located at Bishop Ranch 1A.
• The Preserve development (formerly Faria) was approved with 28 units for low and very-low households. In 2019, began

5.3.a
Packet Pg. 152 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
implementation of a Below Market Rate (BMR) Homeownership Program with an administrator (HouseKeys) to determine the eligibility of households and conduct a selection process for the 28 BMR units in The Preserve development. Through 2021, a total of 22 BMR units have been occupied by eligible households selected through the BMR Homeownership Program.
• In September 2021, a 57 for-sale multi-family unit housing project was approved for 500 Deerwood Road. The project is required to provide 9 Below Market Rate (BMR) units (3 Very Low; 2 Low; and 4 Moderate units).
• In November 2021, the City Village development project was approved to replace the Bishop Ranch 6 office development located at Camino Ramon and Executive Parkway with a total of 404 housing units and a 2-acre public park. The project is required to provide 20 for-sale Below Market Rate (BMR) units (4 Very Low; 6 Low; and 10 Moderate units) and pay an affordable housing fee. Construction is anticipated to start in 2022.
• In December 2021, a 47 for-sale multi-family unit housing project with an additional 16 Accessory Dwelling Units (ADUs) was approved for 2701 Hooper Drive. The project is required to provide the 16 ADUs as rental Below Market Rate (BMR) units (6 Very Low; 6 Low; 4 Moderate units).
• In 2021, the City began the process of purchasing, acquiring, and reselling one (1) existing moderate income Below Market Rate (BMR) unit located in the Park Central development and converting it to one (1) low income BMR unit with a perpetual resale restriction.

Sale of the low income BMR unit is anticipated in 2022.

5.3.a
Packet Pg. 153 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
• In August 2022, 381 rental units were approved at Bishop Ranch 1A, the second development to be approved under the CityWalk Master Plan.
• October 11, 2022: Council adopted an Affordable Rental Housing Fee Waiver Policy.
• In March 2023, the Marketplace Mixed Use project was approved with 40 single-family housing units, 4 Junior Accessory Dwelling Units, and an existing approximately 1,800 sq. ft. of commercial land use.
• In April 2023, the Trumark Townhomes at 2481 Deerwood Rd. was approved with 52 townhome units, including 3 very-low, 2 low- and 4 moderate-income housing units.
• In December 2023, the Iron Horse Village project was approved with 117 single-family and multi-family units, including 1 very low, 3 low, and 2 moderate-income units.
• The 2023-2031 Housing Element of the General Plan 2040 was adopted in January 2023 and certified by the California Department of Housing and Community Development in February 2023.
• In October 2023, an amendment to the City’s Inclusionary Housing Ordinance was adopted, adding a must-build requirement for certain housing projects, and increasing the affordability term from 30 years to 55 years.
• In December 2023 the City Council adopted the General Plan 2040 Project, including approval of a General Plan Amendment, Rezone, Prezone, and Specific Plan Amendment.
• In December 2023, as part of the General Plan 2040 adoption, repealed the North Camino Ramon Specific Plan, creating new opportunities to establish Mixed Use “villages” in the City Core and

5.3.a
Packet Pg. 154 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
providing infill development opportunities with updated development standards to incentivize redevelopment.

LU-6
Promote compact development by
protecting open space and hillsides and
encouraging infill and redevelopment of
underutilized parcels in urbanized areas.

LU-6.1
Planning Services
Engineering Services
Parks and Community
Services
• On-going.
• Continue to review new development for centralized, compact mixeduse, transit-oriented development concepts, consistent with the goals of the General Plan, North Camino Ramon Specific Plan, San Ramon Village Specific Plan, and established Priority Development Areas (PDA).
• Approved infill development on underutilized parcels such as the San Ramon Apartments Project (2551 San Ramon Valley Blvd.), the Aspenwood Apartment Project (9000 Alcosta Blvd.), and a 10,800 sq. ft. Commercial Retail Building (2015 Crow Canyon Pl.)
• Approved the Chang Project for 43 single-family units with a conservation easement to protect the surrounding open space. • In 2017, the Northwest San Ramon Geologic Hazard Abatement District (NWSR GHAD) was formed to own and maintain approx. 190 acres of open space in The Preserve (formerly Faria Preserve) development project.
• The Open Space Advisory Committee continues to discuss potential policies to preserve/protect open space in the community.

5.3.a
Packet Pg. 155 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
• In 2020, adopted the Parks, Trails, Open Space and Recreation Master Plan that includes a primary focus on Open Space Preservation.
• In September 2020, the City Council approved the CityWalk Master Plan Project within the Bishop Ranch development to develop, over a 25-year period, a mix of uses near an existing job-center and transportation networks for up to 4,500 multi-family units. The Project is required to comply with the recently adopted Inclusionary Housing and Commercial Linkage Ordinance. In November 2021, the first development plan was approved for Belmont Village Senior Care Facility, a 177-housing unit (183 bed) State-licensed Residential Care Facility for the Elderly (RCFE) with a mix of independent living, assisted living, and memory care services located at Bishop Ranch 1A.
• In 2021, approved development entitlements for two housing projects (500 Deerwood Road - 57 for-sale multi-family housing units; and 2701 Hooper Drive - 47 for-sale multi-family housing units with an additional 16 Accessory Dwelling Units (ADUs)) on infill, underutilized sites in the San Ramon Village Specific Plan (SRVSP). • In November 2021, the City Village development project was approved to replace the Bishop Ranch 6 office development located at Camino Ramon and Executive Parkway with a total of 404 housing units and a 2-acre public park. Construction is anticipated to start in 2022.
• In March 2023, the Marketplace Mixed Use project was approved with 40 single-family housing units, 4 Junior Accessory Dwelling Units, and an existing approximately 1,800 sq. ft. of commercial land use.

5.3.a
Packet Pg. 156 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
• In December 2023, the Iron Horse Village project was approved with 117 single-family and multi-family units, including 1 very low, 3 low, and 2 moderate-income units.
• The 2023-2031 Housing Element of the General Plan 2040 was adopted in January 2023 and certified by the California Department of Housing and Community Development in February 2023.
• In December 2023 the City Council adopted the General Plan 2040 Project, including approval of a General Plan Amendment, Rezone, Prezone, and Specific Plan Amendment.
• In December 2023, as part of the General Plan 2040 adoption, repealed the North Camino Ramon Specific Plan, creating new opportunities to establish Mixed Use “villages” in the City Core and providing infill development opportunities with updated development standards to incentivize redevelopment.

Transportation Strategies

5.3.a
Packet Pg. 157 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
T-1 Provide transit facilities and services that
improve transit mode share. T-1.1
Transportation Services
Planning Services
• On-going.
• The City continues to review new development applications and promote transportation policies for the construction of transit facilities, infrastructure, and services that improve transit mode share. • Adopted the Bicycle Master Plan in April 2018. Subsequently, bicycle facility improvements are being completed with projects such as the annual Pavement Management Program and the Citywide Bicycle Network Improvements and Enhancements CIP, including installation of Bike Buffer Lanes, Bike Conflicts Zones and new Bike Lanes. • The Bike Master Plan Update process began in 2023 with the update completed in 2024 to include technological innovations that support bike and ped systems as well as update cost estimates for Bike Master Plan improvements.
• In 2019, the City installed four new transit shelters in the Dougherty Valley area.
• In 2020, the City installed E-Lockers at the San Ramon Transit Center. • Continue funding partnership for GoSanRamon on-demand transit service. Expanded the program to include additional funding for commute trips on GoSanRamon.
• In 2023, began construction of the Iron Horse Trail Bicycle/Pedestrian Overcrossings at Bollinger Canyon Road.
• Secured $2M in Federal Funds for design of the Iron Horse Trail Bicycle/Pedestrian Overcrossing at Crow Canyon Road and approved conceptual design.

5.3.a
Packet Pg. 158 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
• The City supported implementation of the Bishop Ranch Autonomous Vehicle Program.
• Increased the Senior Van Transportation program to include a stop at the San Ramon Transit center to bring seniors who live outside of San Ramon to and from the Senior Center.
• The CityWalk Master Plan provides an increased level of convenience to promote transit use through the establishment of Shared Mobility Hubs to accommodate multiple public and shared transit options. • The City is working with CCTA on a new centrally located multi-modal Transit Center. As part of the CityWalk development, residents will be offered free bus passes.

5.3.a
Packet Pg. 159 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
T-2
Provide pedestrian connections in new
and existing development to improve
pedestrian mobility and accessibility.

T-2.1 through
T-2.2
Transportation Services
Planning Services
Engineering Services
Public Services
• On-going.
• The City continues to review new development applications to provide improved pedestrian connections, mobility, and accessibility. • In 2023, began construction of the Iron Horse Trail Bicycle/Pedestrian Overcrossings at Bollinger Canyon Road.
• Secured $2M in Federal Funds for design of the Iron Horse Trail Bicycle/Pedestrian Overcrossing at Crow Canyon Road and approved conceptual design.
• Installed Rectangular Rapid Flashing Beacon (RRFB) System at Bollinger Canyon Road / Marsh Drive and Bollinger Canyon Road / Dos Rios Drive.
• In 2020, adopted the Parks, Trails, Open Space and Recreation Master Plan that includes a primary focus on trail development, walkability, and connectivity for pedestrians and bicycles in San Ramon. • Adoption of the San Ramon Walking District Plan in 2022. • Approved a conceptual plan for Bartlett Pear Park that includes multiple walking loops, wide paths and provides connectivity between the neighborhood and the walking district.
• Applied for and won funding for a Vision Zero Action Plan to set a course toward a goal of zero serious roadway injuries and fatalities.

5.3.a
Packet Pg. 160 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
T-3
Provide a safe and well-connected
system of bicycle paths, lanes, and trails
to increase bicycle use.

T-3.1 through
T-3.2
Transportation Services
Planning Services
Engineering Services
Public Services
• On-going.
• In 2018, the City Council adopted the City’s first Bicycle Master Plan, with a planned update in 2024. Subsequently, bicycle facility improvements are being completed with projects such as the annual Pavement Management Program and the Citywide Bicycle Network Improvements and Enhancements CIP, including installation of Bike Buffer Lanes, Bike Conflicts Zones and new Bike Lanes.
• Bicycle Master Plan Update planned in 2024.
• The City continues to pursue funding for projects that improve connections and safety of the City’s bicycle system, such as the Transportation Development Act (TDA) grant.
• In 2023, began construction of the Iron Horse Trail
Bicycle/Pedestrian Overcrossings at Bollinger Canyon Road. • Secured $2M in Federal Funds for design of the Iron Horse Trail Bicycle/Pedestrian Overcrossing at Crow Canyon Road and approved conceptual design.
• Implemented Adult Bicycle Education program.
• Received Bronze rating as a Bicycle Friendly Community by the League of American Cyclists.
• Bicycle/vehicle detection camera systems installed at 29 intersections to date.

5.3.a
Packet Pg. 161 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
T-4
Use traffic calming measures to improve
traffic flow, pedestrian orientation, and
bicycle use.

T-4.1 through
T-4.2
Transportation Services
Planning Services
Engineering Services
Public Services
• On-going.
• During 2018 the City Council reviewed and adopted the City’s first Bicycle Master Plan, with a planned update in 2024. Subsequently, bicycle facility improvements are being completed with projects such as the annual Pavement Management Program and the Citywide Bicycle Network Improvements and Enhancements CIP, including installation of Bike Buffer Lanes, Bike Conflicts Zones and new Bike Lanes.
• The Bicycle Master Plan Update will be completed in 2024. • In 2020, adopted the of the Parks, Trails, Open Space and Recreation Master Plan that includes a primary focus on trail development, walkability, and connectivity for pedestrians and bicycles in San Ramon
• The City continues to use traffic calming measures and participate in local programs designed to improve traffic flow and promote alternative transportation options, including:
o The City completed the Residential Traffic Calming (RTC) program and updated the Program Policies and Tool Kit in 2021.
o Implementation of the San Ramon Street Smarts Program which promotes bicycle safety through local school site bike rodeos, poster contests, and safety assemblies.
o Facilitate and implement the Safe Routes to School Program that promotes walking as an alternative to driving to school deferred due to COVID. Program to be reinstated in 2022.

5.3.a
Packet Pg. 162 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
o Administer the TRAFFIX School Bus Program as a transit alternative for school sites in San Ramon.
o Level of Service Analysis completed in 2023 for TRAFFIX transportation network targeting congested intersections serving school sites. Congestion analysis combined with future enrollment distributions to identify route adjustments
warranted to meet changing demands on the program.
o Implemented the 511 Contra Costa pilot program for students, Pass2Class, which provided students with “free” transit rides for the month of September.
o As part The Preserve development (formerly Faria) Conditions of Approval, identified five locations for installation of permanent radar speed display signs, which have been
installed.
o Continued implementation of the bicycle master plan with the annual pavement management projects.

5.3.a
Packet Pg. 163 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
T-5 Increase the use of low and zero emission
vehicles.

T-5.1 through
T-5.2
All Departments
• On-going.
• Building & Safety Services continues to issue building permits for installation of residential and commercial Electric Vehicle charging infrastructure.
• Zoning Ordinance Text Amendment incorporates a development standard for new multi-family residential development with more than 100 units to provide at least one (1) Electric Vehicle charging station. (Adopted 2018)
• Construction of an approved Hydrogen Vehicle Fueling Station was recently completed which supports Zero Emission Vehicle infrastructure.
• The City continues to participate in local programs designed to promote alternative transportation options (511 Contra Costa Programs).
• The City supported implementation of the Bishop Ranch Autonomous Vehicle Program.
• Established the Electric Vehicle Infrastructure Committee • Over 250 Electric Vehicle (EV) public or private charging parking spaces throughout the City.
• Obtained a grant and provided local funds for the installation of 4 new Electric Vehicle charging stations in Dougherty Valley. Installation to be completed in early 2024.
• Electric Vehicle chargers (6) installed for City and Fire District use at the Public Safety Complex.

5.3.a
Packet Pg. 164 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
• High amperage outlet installed at San Ramon Police Department yard and Dougherty Valley Service Center for charging of City vehicles. • Obtained funding to install dual head DC Fast Charger at City Hall in 2022. Completion of install is slated for 2024.

5.3.a
Packet Pg. 165 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
T-6
Improve the effectiveness of existing
Transportation Demand Management
Programs and ensure that new
developments with large employee
concentrations implement TDM
Programs.

T-6.1 through
T-6.3
Transportation Services
Planning Services
Engineering Services
• On-going.
• The City continues to participate in local programs designed to promote alternative transportation options and reduce community vehicle miles traveled, including:
o In 2020, Bike to Work Day was cancelled due to COVID.

Facilitated and participated in an alternate program created in 2020 titled Bike to Wherever Days and a Summer Bike
Challenge implemented in 2021. Bike to Work Day was back to normal in 2023 and was celebrated in conjunction with the Groundbreaking for the Iron Horse Trail Overcrossing.
o The City’s first Bike Master Plan was adopted in April 2018.

Subsequently, bicycle facility improvements are being
completed with projects such as the annual Pavement
Management Program and the Citywide Bicycle Network
Improvements and Enhancements CIP, including installation of Bike Buffer Lanes, Bike Conflicts Zones and new Bike Lanes. o . The Bike Master Plan Update is slated for completion in 2024 adding technology developed since the 2018 plan along with equity language and re-assessment of the project rankings. o Implemented Transit Benefit programs consistent with Senate Bill 1339 (2012).
• The City’s TDM programs and services are available to all San Ramon employers. The City encourages business to promote the 511 Contra Costa Commuter Programs at employment sites as well as running and staffing the regional Vanpool program for 511 Contra Costa.

5.3.a
Packet Pg. 166 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
• The 511 Contra Costa Countywide Incentive Programs have been incorporated into private sector TDM programs.
• Bishop Ranch Office Park continues to operate their own nationally recognized Transportation Demand Management program which, in addition to the existing bus transit program, includes the BRiteBikes bicycle-share program to City facilities, vanpool program, subsidized transit passes and the installation of EV Charging stations. Program efforts focusing on return to office commuter programs. • The City supported implementation of the Bishop Ranch Autonomous Vehicle Program.
• As part of the CityWalk development, residents will be offered free bus passes.

T-7
Require projects to provide facilities that
make travel by bicycle and transit more
convenient.

T-7.1 through
T-7.2
Transportation Services
Planning Services
• On-going.
• The City continues to review new development applications to incorporate bicycle parking, storage, and other support facilities to make travel by bicycle and transit more convenient.

5.3.a
Packet Pg. 167 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
T-8
Encourage the use of parking facility
designs and parking management to
reduce vehicle trips.

T-8.1 through
T-8.2
Transportation Services
Planning Services
• On-going.
• The City continues to review new development applications and participate in local programs to provide parking facility designs and parking management to promote alternative transportation options and reduce community vehicle miles traveled and vehicle trips. • The San Ramon Village Specific Plan promotes new development with a “park-once-and-walk” environment, limiting the amount of land and structures devoted to parking facilities.
• The City Center Project incorporates a shared parking structure design for multiple uses and tenants on-site. Structure includes an eLocker shared use bike locker program available to visitors as well as bike racks surrounding the facility.
• Future phases of the City Center Project incorporate shared parking facilities for various uses, including retail, a hotel, and Belmont Village Senior Care Facility.
• Mobility on Demand bikeshare program was launched in 2022 and provided eBikes and eScooter share in San Ramon. The program was paused after 6 months when the vendor, BIRD, declared bankruptcy.

The City is looking for new vandors and partners to relaunch the project.

5.3.a
Packet Pg. 168 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
T-9
Provide vehicle support infrastructure to
encourage use of low- and zero-emission
vehicles.

T-9.1 through
T-9.2
Transportation Services
Planning Services
Engineering Services
Public Services
• On-going.
• Building & Safety Services continues to issue building permits for installation of residential and commercial Electric Vehicle charging infrastructure.
• Construction of an approved Hydrogen Vehicle Fueling Station was completed which supports Zero Emission Vehicle infrastructure. • The City continues to participate in local programs designed to promote alternative transportation options (511 Contra Costa Programs).
• The City supported implementation of the Bishop Ranch Autonomous Vehicle Program.
• Established the Electric Vehicle Infrastructure Committee • Over 250 Electric Vehicle (EV) public or private charging parking spaces throughout the City.
• Obtained a grant and provided local funds for the installation of 4 new EV charging stations in Dougherty Valley as well as a DC Fast Charger at City Hall. Construction to be completed in 2024.

5.3.a
Packet Pg. 169 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
Energy Strategies
E-1
Increase the use of energy conservation
features, renewable sources of energy,
and low-emission equipment in new and
existing development projects within the
City.

E-1.1 through
E-1.5
Planning Services
Building & Safety Services
Engineering Services
Public Services
• On-going.
• The City continues to promote policies for solar ready roofs and reductions in impervious surfaces for stormwater management and to minimize heat island effect.
• The City joined Marin Clean Energy (MCE) as the default energy provider for all residential and commercial properties with the automatic enrollment in 50 percentrenewable energy service. The City has enrolled City Hall in the Deep Green 100 percent renewable energy service. MCE estimates the City of San Ramon MCE customer base emissions reduction when compared to PG&E (MCE customer base only) is approximately 21 percent (2022).
• Authorized a total of six (6) Property Assessed Clean Energy (PACE) Program options within the City.
• Verify compliance with the Model Water Efficient Landscape Ordinance (MWELO) for new development within the City.
• Zoning Ordinance Text Amendment incorporates performance standards requiring the use of recycled water when feasible for dust control and other construction related activities and requiring recycled water landscape irrigation. (Adopted 2018)
• Building & Safety Services continues to issue building permits for installation of residential and commercial solar permits.

Approximately 1140 building permits were issued in 2022.

Approximately 1051 building permits were issued in 2023.

5.3.a
Packet Pg. 170 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
• New City Hall was completed in May 2016 and incorporates LEEDSilver features. • In 2017, the City conducted energy upgrades to the Permit Center and Police Department buildings.
• In 2021, construction began on an Emergency Operations Center (EOC) addition at 2401 Crow Canyon Rd. as part of a Joint Public Safety Building between the City Police Department and the San Ramon Valley Fire Protection District. Facility opened and operational in 2023.
• Building continues to require compliance with all State Building Code energy efficiency requirements for new development and improvements requiring a building permit.

E-2
Reduce energy use from the transport and
treatment of water (20% reduction goal
for new development).

E-2.1 through
E-2.3
Planning Services
Public Services
• On-going.
• Verify compliance with the Model Water Efficient Landscape Ordinance (MWELO) for new development within the City.
• Zoning Ordinance Text Amendment incorporates performance standards requiring the use of recycled water when feasible for dust control and other construction related activities and requiring recycled water landscape irrigation. (Adopted 2018)
• The City continues to pursue landscape turf irrigation conversion projects which result in reduced water consumption.

5.3.a
Packet Pg. 171 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
E-3
Improve the City’s recycling and source
reduction programs to make continued
progress in minimizing waste. (Show
reduction in per capita waste rate.

Increase purchasing of recycled content
materials.).

E-3.1 through
E-3.3
Public Services
Administrative Services
Building & Safety Services
• On-going.
• The City provides outreach education, monitoring and reporting in support of the State commercial recycling and composting mandates. • Aggressive recycling programs were included in 15-year solid waste franchise for 2020-2035. Organics (food scraps, food soiled paper, yard trimmings, clean wood) recycling was expanded to include all customers (single-family, multi-family, and commercial) with few exemptions. Containers with standardized color coding (blue = recycle, green = organics, gray = garbage) and labels were provided to all customers.
• The Franchise Agreement with ACI of San Ramon requires the contractor to divert 90% of San Ramon’s solid waste from landfill by 2029 via City-supported initiatives and programs. On-going. • The Franchise Agreement requires the contractor to use CNG fueled collection vehicles.
• The City provides outreach education, monitoring and reporting in support of the State commercial recycling and composting mandates. • The City is in compliance with State diversion and recycling requirements. The most recent State annual report (2022) shows that San Ramon disposed of 2.1 lbs./resident/day. This low rate is reflective of a significant decrease in commercial disposal generation resulting from the COVID-19 pandemic. The State-determined target for San Ramon is a disposal rate of no more than 5.7
lbs./resident/day.
• In 2020 and 2021, the City updated the solid waste sections of the Municipal Code to be consistent with the new franchise agreement

5.3.a
Packet Pg. 172 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
and compliant with SB 1383 and other pending state solid waste regulations. The City requires all San Ramon residents and businesses to recycle their organic materials.
• Implemented online reporting system for construction/demolition debris recycling in 2016.
• Implemented commercial composting program in 2016.
• Utilized reusable cups at the Art & Wind festival and Summer Concert Series.

Regional Cooperation Strategies
R-1
Participate in regional programs and
initiatives that reduce greenhouse gas
emissions.

R-1.1 through
R-1.3 All Departments
• On-going.
• Review during Development Review Process & CEQA process. • Planning Services continues to monitor and participate (as needed) in the regional planning process to address the Sustainable Communities Strategy requirements of SB 375 and other State laws related to housing and development.
• City staff monitors and participates in the Contra Costa County Climate Leader Program and forums applicable to City goals and issues.
• The City joined Marin Clean Energy (MCE) and has a Council Member on the MCE Board of Directors.
• The City has provided information and is listed on the Solar Road Map website and has provided information in support of the American Solar Transformation Initiative, PACE programs.

5.3.a
Packet Pg. 173 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
• The City approved a Hydrogen Vehicle Fueling Station as part of the California Energy Commission Commission's Alternative and Renewable Fuel and Vehicle Technology Program.
• City Staff is continuously engaged with regional and local transportation agencies (511 Contra Costa, MTC and ACT) to address local transit priorities.
• The City is a member of the Innovate 680 program, responsible to study and implement projects and programs along the I-680 corridor to reduce peak hour trips, increase participation in transit and commute alternatives, update transit infrastructure, implement connected arterial ramp metering program, and develop a mobility on demand application. Local agency staff and local elected official are represented on the Regional Committee.

Climate Adaptation Strategies
ADPT-1
New projects shall assess the significance
of increased wildfires, decreased water
supply, changes in agriculture, increased
flooding, and any other potential impacts
from climate change in California
Environmental Quality Act documents.
--
Planning Services
Engineering Services
Public Services
• On-going.
• All new development projects are assessed based on the requirements of CEQA which include assessments of potential impacts wildfires, water supply, changes in agriculture, increased flooding, and any other potential environmental impacts.
• The City continues to work with the San Ramon Valley Fire Protection District to assess and address wild-fire risks in the urban-wildland areas. San Ramon Valley Fire Protection District conducts an annual fuel modification program to reduce the risk of wildfire in identified State and local Fire Hazard Severity Zones.

5.3.a
Packet Pg. 174 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
• Ongoing grass and brush fuel modification to minimize wildfire risk on local GHAD District lands.
• The City routinely conducts sediment removal and erosion repairs in local creeks and culverts to address potential flooding concerns. • Stormwater LID Low-impact development techniques are associated with stormwater management strategies for new development and are required for all new development proposals subject to the Regional Water Quality Control Board permit requirements.
• The City conducts routine Flood Plain studies of drainage areas within the City.
• The City continues to participate is the FEMA National Flood Insurance Program’s Community Rating System.
• The City has an adopted local Hazard Mitigation Plan, which is a component of the Contra Costa County Plan, and includes a matrix of 39 local initiatives to address potential hazards, which include many of those associated with climate adaptation to be updated in 2024
ADPT-2
Create an outreach and/or rebate program
that encourages businesses and residents
to construct graywater and rainwater
collection systems on their properties. A
minimum of one City employee should
have appropriate training regarding these
systems to help interested parties develop
systems.
-- Public Services
Engineering Services
• Zoning Ordinance Text Amendment incorporates regulations allowing landscape irrigation systems with graywater subject to the California Plumbing Code requirements. (Adopted 2018)

5.3.a
Packet Pg. 175 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
ADPT-3
Developers shall provide an assessment
of a project’s potential impacts on the
local and sub-regional storm drainage
systems, so that the City can determine
appropriate mitigation to ensure that
system capacity and peak flow
restrictions are not exceeded.
-- Engineering Services
• On-going.
• New development is required to provide a stormwater control plan that addresses the potential impacts to the storm drain system. • Stormwater LID Low-impact development techniques are associated with stormwater management strategies for new development and are required for all new development proposals subject to the Regional Water Quality Control Board permit requirements.
• New developments are required to conduct hydrology studies to demonstrate that stormwater runoff is not increased.

ADPT-4
To reduce flood peaks, reduce
sedimentation, temporarily store
floodwaters, recharge aquifers and
restore environmental flows, flood
management should be integrated with
watershed management on open space,
agricultural, wildlife areas, and other
low-density lands.
-- Engineering Services
• On-going.
• The City routinely conducts sediment removal and erosion repairs in local creeks and culverts to address potential flooding concerns. • The City conducts routine Flood Plain studies of drainage areas within the City.
• The City continues to participate is the FEMA National Flood Insurance Program’s Community Rating System.
• The City has an adopted local Hazard Mitigation Plan, which is a component of the Contra Costa County Plan, and includes a matrix of 39 local initiatives to address potential hazards, which include many of those associated with climate adaptation to be updated in 2024.

5.3.a
Packet Pg. 176 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report) Appendix B: Biennial Climate Action Plan Report (2022 to 2023 Reporting Period)

Strategy
Number CAP Strategy
CAP
Implementation
Action
Implementation
Responsibility Implementation Status Update
ADPT-5
Low-impact development techniques
should be used in new development to
infiltrate and store runoff.
-- Engineering Services
Planning Services
• On-going.
• Stormwater LID Low-impact development techniques are associated with stormwater management strategies for new development and are required for all new development proposals subject to the Regional Water Quality Control Board permit requirements.
• New development is required to provide a stormwater control plan that addresses the potential impacts to the storm drain system. • Continued implementing Green Infrastructure requirements where feasible as project Conditions of Approval for new development projects.

5.3.a
Packet Pg. 177 Attachment: A: 2023 General Plan Annual Report (2024-002 : 2023 GP Annual Report)

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Steven Spedowfski, City Manager
By: Simone Finney, Administrative Analyst
SUBJECT: RESOLUTION NO. 2024-034 - Authorizing the City Manager to Execute Amendment No. 1 with Clifford Moss, LLC (C2023-019) for Potential Local Revenue Measure Feasibility and Public Communications Project, in an Amount Not to Exceed $212,544, for a Total Cumulative Contract Amount Not to Exceed $312,544, and Extending the Term to June 30, 2025

RECOMMENDED ACTION
Staff recommends the City Council approve and authorize the City Manager to execute Amendment No. 1 with Clifford Moss, LLC for Potential Local Revenue Measure Feasibility and Public Communications Project, in an Amount Not to Exceed $212,544, for a Total Cumulative Contract Amount Not to Exceed $312,544, and Extending the Term to June 30, 2025.

BACKGROUND/DISCUSSION
The City first engaged Clifford Moss, LLC. in March 2023 to begin exploring the feasibility of a local revenue measure to help address a structural deficit in the City budget through a public communications project. The public information efforts are ongoing, and additional budget is needed to continue the project in the coming months.

To date, City staff have conducted 11 in person outreach events; have initiated an open community survey, promoted through mailers to all households, postcards at community facilities, and a digital ad campaign. Clifford Moss, LLC. has provided strategic advice and planning, outreach timeline, copywriting, project management, graphic design, video production, and distribution of digital ads. Communications efforts have included articles in San Ramon’s quarterly City Report newsletters and Recreation Guides. City staff meet with the Clifford Moss team on a semi-weekly basis.

FISCAL IMPACTS
All program-related costs have been included in 2023/24 General Fund budget. Staff have requested funding for the balance of the contract ($86,100) in the 2024/25 General Fund budget to complete this project.

5.4 Packet Pg. 178

5.4 Packet Pg. 179
RESOLUTION NO. 2024-034

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 WITH CLIFFORD MOSS, LLC (C2023-019) FOR POTENTIAL LOCAL REVENUE

MEASURE FEASIBILITY AND PUBLIC COMMUNICATIONS PROJECT, IN AN AMOUNT NOT TO EXCEED $212,544, FOR A TOTAL CUMULATIVE CONTRACT AMOUNT NOT TO EXCEED $312,544, AND EXTENDING THE TERM TO JUNE 30, 2025
WHEREAS, the City first engaged Clifford Moss, LLC. in March 2023; and WHEREAS, the City engaged Clifford Moss, LLC. to begin exploring the feasibility of a local revenue measure to help address a structural deficit in the City budget through a public communications project; and
WHEREAS, public information efforts are ongoing; and
WHEREAS, additional budget is needed to continue the project in the coming months; and
WHEREAS, all program-related costs have been included in 2023-24 General Fund budget.

NOW, THEREFORE BE IT RESOLVED THAT, that the City Council of the City of San Ramon does hereby Authorize the City Manager to execute Amendment No. 1 with Clifford Moss, LLC for Potential Local Revenue Measure Feasibility and Public Communications Project, in an Amount Not to Exceed $212,544, for a Total Cumulative Contract Amount Not to Exceed $312,544, and Extending the Term to June 30, 2025.

PASSED, APPROVED AND ADOPTED at the meeting of March 26, 2024 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:

5.4 Packet Pg. 180
________________________
Christina Franco, City Clerk

5.4 Packet Pg. 181

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Denton Carlson, Police Chief
By: Denton Carlson, Police Chief
SUBJECT: RESOLUTION NO. 2024-035 - Accepting the Annual Specialized or Military Equipment Use Report and Renewing the Specialized or Military Equipment Use Policy
RECOMMENDED ACTION:

Staff recommends that the City Council accept the following report detailing the Police Department’s use of Specialized or Military Equipment during the 2023 calendar year and, by approval of the resolution, renew Ordinance B7-300 of the San Ramon Municipal Code approving the use of specialized or military equipment.

BACKGROUND/DISCUSSION:

In September of 2021, the California State Legislature passed Assembly Bill 481 titled, “Law enforcement and state agencies: military equipment: funding, acquisition, and use.” A. B. 481 was approved by Governor Newsom on September 30, 2021, and amended California Government Codes §§7070 - 7075, effective January 1, 2022.

On May 10, 2022, the City Council approved Section B7-300 of the San Ramon Municipal Code and the adoption of San Ramon Police Department Policy 708, which authorized the use of Specialized or Military Equipment by the San Ramon Police Department. Pursuant to California Government Code Section 7072 and Ordinance B7-300(C)(1) of the San Ramon Municipal Code, the San Ramon Police Department shall submit to the City Council an annual military equipment report, make the annual report publicly available on the Police Department’s website, and within 30 days of publicly releasing the annual report, hold a well-publicized community engagement meeting at which the general public may discuss and ask questions regarding the Police Department’s annual military equipment report and policy.

In addition, California Government Code Section 7071(e)(1) requires the City Council to annually vote on the renewal of the Ordinance associated with the authorization of Specialized or Military Equipment at a regular meeting held pursuant to the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5).

The following attachments are included in this Staff Report, which shall serve as the Police Department’s annual specialized or military equipment report, and the request for renewal of

5.5 Packet Pg. 182
Ordinance B7-300, as required by California Government Code 7072.

Attachment A - A summary of how the specified equipment was used.

Attachment B - A summary of complaints or concerns received associated with specialized or military equipment.

Attachment C - The results of any internal audits, any information about violations of the specialized or military equipment use policy, and any actions taken in response.

Attachment D - The quantity possessed for each type of equipment and the total annual cost for each type of military equipment.

During the 2024 calendar year, the San Ramon Police Department does not anticipate purchasing or adding any additional specialized or military equipment outside of our current inventory.

FISCAL ANALYSIS
This annual report does not have any fiscal impact beyond what is outlined in Attachment D of this report. The San Ramon Police Department does not anticipate purchasing additional equipment outside our current Specialized or Military Equipment inventory.

STEPS FOLLOWING APPROVAL
Once approved, this annual report will be published on the San Ramon Police Department’s website to ensure availability for all members of the public to review.

A community engagement meeting, as required by California Government Code Section 7072(b), will be held at the San Ramon Police Department on Wednesday, April 24, at 4 pm to ensure the general public has the opportunity to discuss and ask questions associated with the annual military equipment report and our agency’s funding, acquisition, or use of specialized or military equipment. This meeting will be well-publicized following the approval of this report.

ATTACHMENT
A: Summary of Specialized or Military Equipment Use
B: Summary of Concerns or Complaints
C: Internal Audits or Violations
D: Specialized or Military Equipment Inventory and Cost Analysis

5.5 Packet Pg. 183
RESOLUTION NO. 2024-035

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

ACCEPTING THE ANNUAL SPECIALIZED OR MILITARY EQUIPMENT USE

REPORT AND RENEWING THE SPECIALIZED OR MILITARY EQUIPMENT USE POLICY
WHEREAS, on May 10, 2022, the City Council adopted Ordinance B7-300 approving the San Ramon Police Department’s Specialized or Military Equipment Use Policy; and WHEREAS, the Specialized or Military Equipment Use Policy and Government Code section 7072 requires the City to publish annually a report for the prior calendar year which includes: (1) a summary of how the military equipment was used and the purpose of its use; (2) a summary of any complaints or concerns received concerning the military equipment; (3) the results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response; (4) the total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report; (5) the quantity possessed for each type of military equipment; and (6) if the Police Department intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment; and
WHEREAS, the Military Equipment Use Policy and Government Code section 7072 also require that within 30 days of submitting and publicly releasing the annual military equipment report, the Police Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the Police Department's funding, acquisition, or use of military equipment; and
WHEREAS, on April 24, 2024, the Police Department will hold a well-publicized community meeting at the San Ramon Police Department to give the public the opportunity to discuss and ask questions regarding the Annual Report on Specialized or Military Equipment and the Police Department’s funding, acquisition, or use of specialized or military equipment.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does resolve, declare, and determine the following:

SECTION 1 - The City Council accepts the San Ramon Police Department’s Annual Report of Specialized or Military Equipment Use for 2023.

SECTION 2 - Based on the Annual Report on Specialized or Military Equipment Use for 2023, the City Council determines that each type of specialized or military equipment identified in the report has complied with the following standards:

5.5 Packet Pg. 184
A. The military equipment identified in the Specialized or Military Equipment Use Policy is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety; and
B. The Specialized or Military Equipment Use Policy will safeguard the public's welfare, safety, civil rights, and civil liberties; and C. The equipment described in the Specialized or Military Equipment Use Policy is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety; and
D. The use of specialized or military equipment complied with the applicable equipment use policy.

SECTION 3 - The City Council renews the Specialized or Military Equipment Use Policy.

PASSED, APPROVED AND ADOPTED at the meeting of March 26, 2024, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:

Christina Franco, City Clerk

5.5 Packet Pg. 185
7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov

ATTACHMENT A

SUMMARY OF SPECIALIZED OR MILITARY EQUIPMENT USE
Date Equipment Location Reason for Deployment
01/04/2023 Drone San Ramon Creek flood watch
01/25/2023 Drone San Ramon Barricaded subject
01/31/2023 Rescue Vehicle Brentwood Outside Agency Assistance – California Highway Patrol
02/07/2023 Drone San Ramon Suspect search
02/22/2023 Drone San Ramon Bomb / Active intruder threat 02/23/2023 Drones East Palo Alto Central County SWAT Search and Arrest Warrant Service
02/23/2023 Rescue Vehicle East Palo Alto Central County SWAT Search and Arrest Warrant Service
03/02/2023 Rescue Vehicle Antioch Central County SWAT Search and Arrest Warrant Service
03/17/2023 Rescue Vehicle San Mateo Central County SWAT Search and Arrest Warrant Service
03/17/2023 Drones San Mateo Central County SWAT Search and Arrest Warrant Service
03/22/2023 Rescue Vehicle Bethel Island Outside Agency Assistance – United States Marshals Service
04/24/2023 Drones Oakland Central County SWAT Search and Arrest Warrant Service
04/27/2023 Drone San Ramon Central County SWAT Search and Arrest Warrant Service
07/24/2023 Drone East Palo Alto Central County SWAT Search and Arrest Warrant Service Preparation
07/24/2023 Drone Oakland Central County SWAT Search and Arrest Warrant Service Preparation
07/26/2023 Rescue Vehicle East Palo Alto Central County SWAT Search and Arrest Warrant Service
07/26/2023 Drones East Palo Alto Central County SWAT Search and Arrest Warrant Service
08/01/2023 Drones Oakland San Ramon PD and Bureau of
Alcohol and Firearms (ATF) Search
Warrant Service
08/07/2023 Rescue Vehicle Concord Outside Agency Assist – Concord Police Department
09/14/2023 Drone San Ramon Arrest and Search Warrant Service San Ramon Police Department
2401 Crow Canyon Road │ San Ramon, CA 94583
(925) 973-2700 │ Denton Carlson, Chief of Police

5.5.a
Packet Pg. 186 Attachment: A: Summary of Specialized or Military Equipment Use (2024-035 : Specialized or Military Equipment Annual Report) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov
09/26/2023 Drones Oakland Outside Agency Assistance – United States Marshals Service
09/28/2023 Drones San Ramon Assistance in search for stolen property
10/04/2023 Drone Discovery Bay Central County SWAT Search and Arrest Warrant Service Preparation
10/24/2023 Rescue Vehicle Discovery Bay Central County SWAT Search and Arrest Warrant Service
10/24/2023 Drone(s) Discovery Bay Central County SWAT Search and Arrest Warrant Service
10/26/2023 Rescue Vehicle San Ramon Internet Crimes Against Children (ICAC) Task Force Investigative
Operation
11/10/2023 Drone Fairfield Central County SWAT Search and Arrest Warrant Service
11/30/2023 Rescue Vehicle Oakland Central County SWAT Search and Arrest Warrant Service
11/30/2023 Drones Oakland Central County SWAT Search and Arrest Warrant Service
12/07/2023 Rescue Vehicle Pleasant Hill Central County SWAT Search and Arrest Warrant Service
12/07/2023 Drone Pleasant Hill Central County SWAT Search and Arrest Warrant Service
12/08/2023 Rescue Vehicle Pleasant Hill Central County SWAT Search and Arrest Warrant Service
12/08/2023 Drone Pleasant Hill Central County SWAT Search and Arrest Warrant Service
12/26/2023 Drone San Ramon Stolen Vehicle Search

5.5.a
Packet Pg. 187 Attachment: A: Summary of Specialized or Military Equipment Use (2024-035 : Specialized or Military Equipment Annual Report) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov

ATTACHMENT B

SUMMARY OF COMPLAINTS OR CONCERNS RECEIVED ASSOCIATED

WITH SPECIALIZED OR MILITARY EQUIPMENT USE
During the 2023 calendar year, the San Ramon Police Department did not receive any complaints or concerns associated with our use of Specialized or Military Equipment.

To ensure the information is available to the public, those who have complaints or concerns are encouraged to contact the San Ramon Police Department using the information provided below.

This information is also included in Section 708 of the San Ramon Police Department Policy Manual.

Via email: [email protected]
Via phone: (925) 973-2700
Via mail: San Ramon Police Department
Attn: Specialized or Military Equipment Use Coordinator 2401 Crow Canyon Road
San Ramon, CA 94583
San Ramon Police Department
2401 Crow Canyon Road │ San Ramon, CA 94583
(925) 973-2700 │ Denton Carlson, Chief of Police

5.5.b
Packet Pg. 188 Attachment: B: Summary of Concerns or Complaints (2024-035 : Specialized or Military Equipment Annual Report) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov

ATTACHMENT C

INTERNAL AUDITS OR VIOLATIONS OF THE SPECIALIZED OR MILITARY

EQUIPMENT USE POLICY
During the 2023 calendar year, every Specialized or Military Equipment Use was analyzed using a standardized post-incident debrief methodology, including detailed After Action Reports when necessary. This included all incidents in which force was used and also reviewed under San Ramon Police Department Policy Section 302, Use of Force Review.

No violations were discovered associated with the use of Specialized or Military Equipment as it applies to the San Ramon Police Department’s Specialized or Military Equipment Use Policy (Section 708) or the San Ramon Police Department’s Use of Force Policy (Section 300).

San Ramon Police Department
2401 Crow Canyon Road │ San Ramon, CA 94583
(925) 973-2700 │ Denton Carlson, Chief of Police

5.5.c
Packet Pg. 189 Attachment: C: Internal Audits or Violations (2024-035 : Specialized or Military Equipment Annual Report) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov

ATTACHMENT D

SPECIALIZED OR MILITARY EQUIPMENT INVENTORY AND COST ANALYSIS Equipment Name: Unmanned Aircraft Systems (UAS/Drones) – CA GC §7070(c)(1) Quantity Owned/Sought: 15 owned Lifespan: Approximately 5 years Equipment Capabilities: Remotely piloted aerial vehicles capable of providing live and recorded video images captured from aerial positions, including images enhanced by Forward Looking Infrared (FLIR) and optical zoom lenses.

Product Descriptions:

DJI Matrice (2 owned): The DJI Matrice is a commercial-grade drone platform that offers a maximum of 55 minutes of flight time and, due to its larger size and power, is capable of flying in higher wind conditions. It is equipped with a high-resolution camera, a FLIR thermal imaging sensor, and the capability to transmit a live video feed.

DJI Mavic III Enterprise (3 owned): The DJI Mavic 3 Enterprise is a new generation commercial and enterprise drone designed for quick deployment with a max flight time of 45 minutes and the ability to transmit live video feeds.

DJI Mavic II Pro (2 owned): The DJI Mavic II Pro is a small yet powerful drone with a maximum flight time of 31 minutes and the capability to transmit a live video feed.

DJI Mavic II Enterprise (1 owned): The Mavic II Enterprise is a drone solution with a FLIR thermal imaging sensor and is designed for use during search and rescue, policing, and firefighting support. It is a compact solution that is easily deployable with a maximum of 31 minutes in flight time.

DJI Mavic II Zoom (3 owned): The Mavic 2 Zoom is a professional quality drone with a high-resolution zoom camera and up to 31 minutes of flight time with the capability of transmitting a live video feed.

DJI Mavic Mini (4 owned): The Mavic mini is a lightweight, compact, foldable drone that is handheld and weighs only 8.8 oz. It is small and light enough to fly indoors while still maintaining outdoor flight capabilities with a 2.5-mile transmission range and 31 minute flight time.

Purpose/Authorized Uses: UAS/Drones may be utilized to enhance the department's mission of protecting lives and property when other means and resources are not available or are less effective. Uses may include but are not limited to: search and rescue, suspect apprehension, crime scene documentation, traffic collision documentation, tactical operations, scene security, hazard monitoring, identification, and mitigation, response to emergency calls, crisis communications, and legally authorized surveillance.

Fiscal Impacts: The initial costs of equipment, licensing, software, and training were approximately $60,000. The ongoing cost associated with UAS operation and maintenance is estimated to be approximately $12,000 per year.

Legal/Procedural Rules Governing Use: Any use of a UAS will be in strict accordance with constitutional and privacy rights and Federal Aviation Administration (FAA) regulations. The use of the UAS potentially involves privacy considerations. Absent a warrant or exigent circumstances, operators and observers shall adhere to FAA altitude regulations and shall not San Ramon Police Department
2401 Crow Canyon Road │ San Ramon, CA 94583
(925) 973-2700 │ Denton Carlson, Chief of Police

5.5.d
Packet Pg. 190 Attachment: D: Specialized or Military Equipment Inventory and Cost Analysis (2024-035 : Specialized or Military Equipment Annual Report) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov
intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy (e.g., residence, yard, enclosure). Operators and observers shall take reasonable precautions to avoid inadvertently recording or transmitting images of areas where there is a reasonable expectation of privacy. Reasonable precautions can include, for example, deactivating or turning imaging devices away from such areas or persons during UAS operations.

Training Required: Prior to piloting any UAS/Drone, staff members must secure an FAA Remote Pilot License and complete all training required by our FAA COA.

Other Notes: None.

Equipment Name: Unmanned, remotely piloted, powered ground vehicles - CA GC §7070(c)(1)
Quantity Owned/Sought: 1 owned Lifespan: 20 years
Equipment Capabilities: Allows for mechanical and robotic entry into confined spaces when physical entry by San Ramon Police Department personnel would pose a high risk to officer safety.

Product Description:

The AVATAR robot allows operators to safely inspect dangerous locations without physically entering a structure. It is quickly deployable, navigates various terrain (including stairs), has two-way audio capabilities, and allows the operator to visually inspect the location through a pan-tilt-zoom camera.

Purpose/Authorized Uses: This robot is used in response to critical incidents to enhance officer safety and community safety. The use of this robot shall only be authorized by a watch commander or SWAT Commander, based on the specific circumstances of a given critical incident.

Fiscal Impacts: The initial cost for this robot was approximately $8,000. Annual maintenance is estimated at less than $100.

Legal/Procedural Rules Governing Use: It is the policy of the San Ramon Police Department to only use this vehicle for official law enforcement purposes and pursuant to State and Federal law.

Training Required: Authorized operators are members of the Central County SWAT Team and have completed an 80-hour CA POST-certified Special Weapons and Tactics Course.

Other Notes: None

5.5.d
Packet Pg. 191 Attachment: D: Specialized or Military Equipment Inventory and Cost Analysis (2024-035 : Specialized or Military Equipment Annual Report) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov
Equipment Name: Armored Personnel Carrier - CA GC §7070(c)(2) Quantity Owned/Sought: 1 owned Lifespan: 25 Years
Equipment Capabilities: This rescue vehicle is NIJ Level IV certified and designed to withstand multiple strikes from .50 caliber ammunition while still maintaining operational capabilities.

Product Description:

The Lenco BearCat is the standard tactical rescue vehicle for the law enforcement community in the United States. The BearCatG3 version utilizes a heavier duty upgraded suspension with off-road (run-flat) tires, rims, and increased ground clearance for emergency and natural disaster responses that traverse beyond traditional roadways. It seats up to 12 uniformed officers, and the 4-door version with an open floor plan allows for easier rescue of injured persons during critical incidents.

Purpose/Authorized Uses: This vehicle is used in response to critical incidents to enhance officer safety, community safety, improve scene containment and stabilization, officer and community rescues, and assist in the resolution of critical incidents. The use of this vehicle shall only be authorized by a watch commander or SWAT Commander, based on the specific circumstances of a given critical incident and in accordance with San Ramon Police Department Policy Section 409.

Fiscal Impacts: The initial cost for this vehicle was $325,000. Of this amount, $148,000 was off-set through supplemental Federal funding granted through the Bay Area Urban Area Security Initiative (BAUASI). Annual maintenance and costs for this vehicle are estimated at $2,500.

Legal/Procedural Rules Governing Use: It is the policy of the San Ramon Police Department to only use this vehicle for official law enforcement purposes and pursuant to State and Federal law.

Training Required: San Ramon Police Department members authorized to operate this vehicle have been trained by personnel who have completed a 24-hour CA POST-certified Tactical Armored Vehicle Operations course.

Other Notes: None.

5.5.d
Packet Pg. 192 Attachment: D: Specialized or Military Equipment Inventory and Cost Analysis (2024-035 : Specialized or Military Equipment Annual Report) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov
Equipment Name: Explosive breaching apparatuses - CA GC §7070(c)(7) Quantity Owned/Sought: Outlined below Lifespan: 10 years Equipment Capabilities: Allows for specially training San Ramon Police Department officers to utilize a specially designed shotgun to defeat a fortified locking mechanism.

Product Description:

A specially designed Remington 870 shotgun (1 owned) that is retrofitted with a spiked standoff breaching barrel that allows for the safe and effective firing of frangible copper rounds.

Compressed copper 12 gauge breaching rounds (32 owned): These 12 gauge shotgun rounds, which are restricted for law enforcement, military, or government use only, are manufactured using compressed copper. This design allows them to be fired into a locking mechanism or doors to defeat the mechanical system allowing for immediate entry by law enforcement personnel during a critical incident.

Purpose/Authorized Uses: The equipment outlined above is designed and authorized for use when San Ramon Police Department personnel, who are members of the Central County SWAT Team, encounter subjects whose violence or danger to the public exceeds the capabilities of standard police officer equipment.

Fiscal Impacts: The initial cost for this equipment was approximately $1100. Annual maintenance is conducted by San Ramon Police Department personnel.

Legal/Procedural Rules Governing Use: All applicable State, Federal and Local laws governing police use of force. Various San Ramon Police Department Policies on Use of Force and Firearms.

Training Required: Authorized operators are members of the Central County SWAT Team and have completed an 80-hour CA POST-certified Special Weapons and Tactics Course and a Tactical Breaching Course.

Other Notes: None

5.5.d
Packet Pg. 193 Attachment: D: Specialized or Military Equipment Inventory and Cost Analysis (2024-035 : Specialized or Military Equipment Annual Report) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov
Equipment Name: Specialized firearms - CA GC §7070(c)(10) Quantity Owned/Sought:
78 owned
(4 have converted to training weapons and are no
longer capable of firing .223 caliber ammunition)
(4 are not in use due to safety-related recalls)
(8 have been removed from service due to
extensive use and reduced functionality)
Lifespan: Approximately 15 years
Equipment Capabilities: These patrol rifles are capable of firing .223 caliber ammunition with precision accuracy from extended distances, if necessary.

Product Description:

Bushmaster AR-15 A2 (3 owned), Colt AR-15 A2 (32 owned), Colt M4 (18 owned), and Rock River AR-15 A2 (25 owned) are lightweight .223 caliber semi-automatic carbine rifles.

Purpose/Authorized Uses: Officers may deploy the patrol rifle in any circumstance where the officer can articulate a reasonable expectation that the rifle may be needed. Examples of some general guidelines for deploying the patrol rifle may include but are not limited to:

Situations where the officer reasonably anticipates an armed encounter.

When an officer is faced with a situation that may require accurate and effective fire at long range.

Situations where an officer reasonably expects the need to meet or exceed a suspect's firepower.

When an officer reasonably believes that there may be a need to fire on a barricaded person or a person with a hostage.

When an officer reasonably believes that a suspect may be wearing body armor.

When authorized or requested by a supervisor.

Fiscal Impacts: The cost of these rifles was spread out over the past 10+ years, and the total cost for the 78 rifles was approximately $94,000. The ongoing costs for ammunition will vary, and maintenance is conducted by departmental staff who are certified rifle armorers.

Legal/Procedural Rules Governing Use: All applicable State, Federal and Local laws governing police use of force. Various San Ramon Police Department Policies on Use of Force and Firearms.

Training Required: Officers must successfully complete a CA POST certified 24-hour patrol rifle course as well as regular department firearms training and qualifications as required by law and policy.

Other Notes: For clarification purposes only, these rifles are standard issue service weapons for members of the San Ramon Police Department. As such, they are exempted from this Military Equipment Use Policy per CA Gov't Code §7070 (c)(10). They have been included in this document out of an abundance of caution and in the interest of transparency.

5.5.d
Packet Pg. 194 Attachment: D: Specialized or Military Equipment Inventory and Cost Analysis (2024-035 : Specialized or Military Equipment Annual Report) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov
Equipment Name: Specialized Ammunition - CA GC §7070(c)(10) Quantity Owned/Sought: Outlined below Lifespan: 10 years Equipment Capabilities: Allows for specially training San Ramon Police Department officers to protect the community by enhancing their capability to accurately engage suspect(s) who present an immediate deadly danger to members of the community or public safety personnel.

Product Description:

Limited penetration .308 caliber rounds (1000 owned): This hyper expanding hollow point bullet immediately deposits its energy within a very short distance, reducing the risk of overpenetration beyond its intended target.

Tactical Barricade .308 caliber rounds (150 owned): This tactical bullet is designed to reduce fragmentation and stays intact when striking a mid-level barricade. The minimal deflection and fragmentation further enhance bystander safety.

Armor Piercing .308 caliber rounds (60 owned): This round is designed with a tungsten carbide core that does not break apart upon impact and transfers the residual energy to the target with the purpose of penetrating light armor.

Purpose/Authorized Uses: These specialized rounds are designed for use in response to critical incidents that present an immediate threat of deadly force to members of the community or public safety personnel.

Fiscal Impacts: The initial cost for ammunition was approximately $5,500. Ongoing annual cost is estimated at less than $1000.

Legal/Procedural Rules Governing Use: All applicable State, Federal and Local laws governing police use of force. Various San Ramon Police Department Policies on Use of Force and Firearms.

Training Required: Authorized uses are members of the Central County SWAT Team and have completed an 80-hour CA POST-certified Special Weapons and Tactics Course and a 40- hour Rifle Marksmanship and Sniper/Observer Course. Users are required to maintain rifle qualification standards at the level in place for members of the Central County SWAT Team.

Other Notes: None

5.5.d
Packet Pg. 195 Attachment: D: Specialized or Military Equipment Inventory and Cost Analysis (2024-035 : Specialized or Military Equipment Annual Report) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov
Equipment Name: Flashbang grenades, tear gas, and pepper balls - CA GC Code §7070(c)(12)
Quantity Owned/Sought: Outlined below Lifespan: 5 years Equipment Capabilities: The equipment listed in this section is designed to temporarily distract or temporarily incapacitate an individual through sound and light or through the introduction of a chemical irritant impacting the eyes, nose, and skin.

Product Description:

Flashbang grenades (16 owned): The Defense Technology Low Roll Non-Reloadable Distraction Device produces 175 dB or sound output at 5 feet and 6-8 million candellas for 10 milliseconds.

Tear gas canisters (22 owned): The Defense Technology Spede-Heat CS grenade and Flameless Tri-Chamber grenade were designed with the barricade situation in mind. Its applications in tactical situations are primarily to detect and/or dislodge barricaded subjects.

The purpose is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. 40 mm Liquid CS Ferret round (23 owned): The Defense Technology 40 mm Liquid Ferret round is used primarily by tactical teams and is designed to penetrate barriers, such as windows, hollow core doors, wallboard, and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside of a structure or vehicle.
40 mm Direct Impact OC Foam round (11 owned): The Defense Technology 40mm OC Crushable Foam Round munition is a point-of-aim, point-of-impact direct-fire round. When loaded with OC powder, the Direct Impact combines blunt trauma with the effects of an irritant powder.

PepperBall rounds (90 owned): The PepperBall projectile contains 2% PAVA and is designed for direct impact and area saturation, especially in confined, interior spaces.

Purpose/Authorized Uses: The equipment outlined above is designed and authorized for use when San Ramon Police Department personnel encounter subjects whose violence or danger to the public exceeds the capabilities of standard police officer equipment.

Fiscal Impacts: The initial cost for this equipment is estimated at $6500. Ongoing annual maintenance and replacement costs are estimated at $1500.

Legal/Procedural Rules Governing Use: All applicable State, Federal and Local laws governing police use of force. Various San Ramon Police Department Policies on Use of Force and Crowd Control.

Training Required: Officers authorized to use items listed in this section must have completed an 80-hour CA POST-certified Special Weapons and Tactics course. The exception being PepperBall rounds, of which all officers within the San Ramon Police Department have been trained and certified by approved PepperBall Instructors.

5.5.d
Packet Pg. 196 Attachment: D: Specialized or Military Equipment Inventory and Cost Analysis (2024-035 : Specialized or Military Equipment Annual Report) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov
Equipment Name: 40mm Less Lethal Launchers and Kinetic Energy Munitions - CA GC §7070(c)(14)
Quantity Owned/Sought: Outlined below Lifespan: 15 years Equipment Capabilities:

Manufacturer Product Description:
40 mm launchers (15 owned): Penn Arms 40 mm launchers are manufactured using 4140 hardened steel, 6061-T6 mil-spec anodized aluminum and DuPont super tough glass-filled nylon. These launchers are lightweight, versatile, and used worldwide by police and corrections officers.
40 mm launchers (12 owned): Lewis Machine and Tool Co. (LMT Defense) are manufactured for Defense Technology. The 40LMTS will fire standard 40 mm less lethal ammunition, have a 14” barrel, and are also used worldwide by police and corrections officers.
40 mm Kinetic Energy Munitions (60 owned): The eXact iMpact 40 mm Sponge Round is a point-of-aim, point-of-impact direct-fire round. This lightweight, high-speed projectile consisting of a plastic body and sponge nose that is spin-stabilized via the incorporated rifling collar and the 40 mm launcher's rifled barrel. The round utilized smokeless powder as the propellant, and, therefore, have velocities that are extremely consistent. 40 mm Multiple Wood Baton Round (5 owned): The 40 mm Multiple Wood Baton Round contains three wooden projectiles. It utilizes smokeless powder as a propellant. It is suitable for administering a means of pain compliance over a greater distance.

Purpose/Authorized Uses: The 40mm Less Lethal Launchers and Kinetic Energy Munitions are intended for use as a less-lethal use of force option.

Fiscal Impacts: The initial cost of this equipment was approximately $24,000 and spread out over multiple years. The ongoing costs for munitions will vary, and maintenance is conducted by departmental staff.

Legal/Procedural Rules Governing Use: All applicable State, Federal and Local laws governing police use of force. Various San Ramon Police Department Policies on Use of Force and Crowd Control.

Training Required: Officers must complete a department-certified 40mm course as well as regular training and qualifications as required by law and policy.

Other Notes: None.

5.5.d
Packet Pg. 197 Attachment: D: Specialized or Military Equipment Inventory and Cost Analysis (2024-035 : Specialized or Military Equipment Annual Report)

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Denton Carlson, Police Chief
By: Bani Kollo, Fleet Coordinator
SUBJECT: RESOLUTION NO. 2024-036 - Authorizing the Appropriation of $45,417 from the General Fund for the Purchase of a GMC Acadia in Support of the Organized Retail Theft Suppression Team to be Reimbursed by the Board of State and Community Corrections, Organized Retail Theft Prevention Grant Program

RECOMMENDED ACTION
Staff recommends the City Council approve this Resolution authorizing the appropriation of $45,417 from General Fund Account #101-42600-67008, for the purchase of one 2023 GMC Acadia to support the Organized Retail Theft Suppression Unit, to be reimbursed by the Board of State and Community Corrections, Organized Retail Theft Prevention Grant Program.

BACKGROUND/DISCUSSION
The City Purchasing Policy requires City Council approval for expenditures over $100,000 or when exceeding total expenditures over $100,000 from the same vendor in a Fiscal Year.

FISCAL ANALYSIS
The purchase price of this vehicle will be $45,417. The total vehicle cost will be reimbursable as it is under the $50,000 authorized grant expenditure for this purchase, as outlined in the approved grant expenditures. The expenditure will be applied to account #101-42600-67008 and then reimbursed by the Board of State and Community Corrections.

Ongoing fiscal costs associated with the use and maintenance and of this vehicle will be covered within the existing budget of the San Ramon Police Department.

STEPS FOLLOWING APPROVAL
Staff will process a Purchase Order to Dublin Automotive Group in the amount of $45,417 for the purchase of the listed vehicle.

5.6 Packet Pg. 198
RESOLUTION NO. 2024-036

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING THE APPROPRIATION OF $45,417 FROM THE GENERAL FUND

FOR THE PURCHASE OF A GMC ACADIA IN SUPPORT OF THE ORGANIZED

RETAIL THEFT SUPPRESSION TEAM TO BE REIMBURSED BY THE BOARD OF

STATE AND COMMUNITY CORRECTIONS, ORGANIZED RETAIL THEFT

PREVENTION GRANT PROGRAM
WHEREAS, the City of San Ramon has been awarded an Organized Retail Theft Prevention grant; and
WHEREAS, the City Council approved of the Board of State and Community Corrections grant in support of the Organized Retail Theft Reduction Unit, which includes the purchase of several vehicles; and
WHEREAS, the City of San Ramon identified one of those vehicles and intends to purchase the vehicle from Dublin Automotive Group; and

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the expenditure of $45,417 to Dublin Automotive Group, from the General Fund for the purchase of one GMC Acadia, to be reimbursed by the Board of State and Community Corrections, Organized Retail Prevention grant.

PASSED, APPROVED AND ADOPTED at the meeting of March 26, 2024 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:

Christina Franco, City Clerk

5.6 Packet Pg. 199

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Maria Fierner, Interim Public Works Director
By: Kerry Parker, Public Works Program Manager
SUBJECT: RESOLUTION NO. 2024-037 - Establishing a Rate of $35 Per Equivalent Runoff Unit for FY 2024/25 for the National Pollutant Discharge Elimination System (NPDES) Stormwater Program and Requesting that the Contra Costa County Flood Control and Water Conservation District Adopt an Annual Parcel Assessment

EXECUTIVE SUMMARY
The Stormwater Program is funded through a Countywide Stormwater Utility Area (SUA) Assessment District. Per an Agreement between the City and the Contra Costa County Flood Control and Water Conservation District, the District is responsible for the submittal of the annual assessment. Rates are established annually by May 1st. The attached Resolution establishes a $35 per Equivalent Runoff Unit (ERU) for eligible properties in the City of San Ramon. This is the twenty-first year that the City has assessed the maximum rate of $35/ERU.

RECOMMENDED ACTION
Staff recommends approval of this Resolution, establishing a rate of $35 per ERU for FY 2024/25 for the National Pollutant Discharge Elimination System (NPDES) Stormwater Program and requesting that the Contra Costa County Flood Control and Water Conservation District adopt an annual parcel assessment.

BACKGROUND
Urban stormwater runoff has been identified as a major source of pollutants to the waters of the United States including San Francisco Bay. As a result, the Federal Environmental Protection Agency established regulations governing stormwater pollution that became effective on November 16, 1990. In California, the Regional Water Quality Control Board enforces the federal regulations through its nine (9) regional boards. The San Francisco Bay Regional Water Quality Control Board (RWQCB) requires that Contra Costa County and the cities within the County submit a joint application for a stormwater permit on an annual basis through a Municipal Regional Stormwater NPDES Permit (MRP). Permit requirements are typically updated every five (5) years.

5.7 Packet Pg. 200
In order to maintain stormwater facilities and meet the requirements of the MRP, the City Council adopted Resolution No. 93-15, authorizing the Contra Costa County Board of Supervisors to direct the Contra Costa Flood Control District (District) to form a Stormwater Utility Area (SUA) for San Ramon and establish a $23 per ERU annual assessment for FY 1993/94. In addition, a maximum limit of $35 per ERU was set.

The City Council then adopted Resolution No. 93-116, approving the formation of the SUA within San Ramon, and establishing a Program Group Costs Payment Agreement with the District. This Agreement allows the District to collect the annual assessment from San Ramon properties through the County Assessor's Office and for the disbursement of funds. Per this Agreement, the City must determine annually, by May 1st, the assessment per ERU for the forthcoming fiscal year and, by City Council Resolution, requests that the District adopt stormwater utility assessments based on the unit assessments. The County Board of Supervisors conducts the Countywide public hearing for the adoption of stormwater assessments in June. The County then collects the established stormwater assessment on the County property tax rolls.

The City’s Stormwater Program is comprised of two components: the Countywide Program – Contra Costa Clean Water Program (CCCWP) and the San Ramon Stormwater Program. The Stormwater Program originally focused on storm drain and creek cleaning, street sweeping, public education, and inspection of private development construction sites. The CCCWP fulfills some of the RWQCB requirements on behalf of the members providing a cost savings for each participating municipality. Starting in FY 1996/97, the Program expanded into a Business Inspection Program, as required by the RWQCB. On February 19, 2003, the RWQCB amended the Contra Costa Countywide NPDES Permit to include treatment of stormwater runoff from new development and significant redevelopment projects.

DISCUSSION
Municipal Regional Permit (MRP)
On December 1, 2009, the RWQCB adopted the first Bay Area-wide MRP, which included significant changes from previous permits. The MRP changed how cities deal with stormwater pollution prevention. The scope was expanded to address concerns for the San Francisco Bay with one permit that covers a wide variety of pollutant sources including trash, pesticides, mercury, polychlorinated biphenyls (PCBs), copper, PBDEs (flame retardant chemicals), and selenium.

On November 19, 2015, MRP 2.0 was formally adopted. Examples of some of the actions mandated by the RWQCB in MRP 2.0 included:
• Monitoring and abatement of PCBs and mercury.
• Increased administration including:
o Revision and expansion of emergency response plans for spills and discharges; o Increased record keeping and reporting;
o Development of special reports (trash plans, pollutant studies, etc.); and o A new reporting format that significantly increases the amount of data reported.

5.7 Packet Pg. 201
• Development of Trash Management Plans including goals for overall reduction in trash levels requiring annual field observations to verify conditions. • Development and implementation of Green Infrastructure projects.

On May 11, 2022, MRP 3.0 was formally adopted. This Permit revision came with significant and costly programmatic changes. Additional costs will occur during the term of this Permit.

Examples of some of the additional actions mandated by the RWQCB in MRP 3.0 include:
• Increased record keeping and cost reporting; MRP 3.0 includes 127 new reporting or submittal requirements beyond those required by MRP 2.0. • Additional green infrastructure requirements and retrofit on both Private and Public development, in many areas where such retrofits may not be economically feasible. o Routine pavement improvements would be subject to such evaluation and expensive retrofit for increased drainage requirements. • Fire suppression chemical recovery.
• Elimination of source control credits such as creek and shoreline cleanups, direct discharge control plan offsets, single-use reduction policy, and similar trash reduction efforts.
• Hydromodification Standards to be submitted via a Technical Report by each Permittee (an engineering report modeling potential for erosion), which could make development in certain parts of the City economically infeasible.

The parameters and requirements of each current Permit are continued until the following Permit is in place.

Equivalent Runoff Unit Methodology
The Stormwater Program is funded through assessments based on ERUs (Attachment A); the Chief Engineer of the Contra Costa County Flood Control and Water Conservation District is the Engineer of Work for the Stormwater Assessments. The methodology for assessments is based on impervious surface area, which in turn is related to parcel size and land use designation.

Impervious surfaces such as rooftops, patios, walkways, sidewalks, driveways, and parking areas are designed to channel stormwater to run off into the storm drain system. Stormwater washes pollutants that have accumulated on impervious surfaces into the system.

The ERU assessment is used to fund a diverse range of stormwater management and maintenance activities. These include:
• storm drain and catch basin maintenance and cleaning; • maintenance of flood control channels;
• maintenance of the stormwater quality ponds in the Dougherty Valley; • other trash load reduction efforts;
• commercial stormwater inspections;
• participation in the Contra Costa Clean Water Program (CCCWP); and

5.7 Packet Pg. 202
• compliance with various other requirements for monitoring and reporting that are contained in the City’s Municipal Regional Permit (MRP) issued by the Regional Water Quality Control Board (RWQCB), some of which are conducted jointly with other members of the CCCWP.

Due to the increasing costs in providing these services, increasing requirements imposed on the City by the RWQCB through the MRP, and the failure of the 2012 Proposition 218 compliant vote to increase the ERU, the Stormwater Program reserve fund has been steadily decreasing.

FISCAL ANALYSIS
This is the twenty-first year that the City has assessed the maximum rate of $35/ERU. Projected revenue for FY 2024/25 is approximately $1,250,000. Annual stormwater revenue will increase slightly due to the addition of new residential units in Dougherty Valley, The Preserve, Summerhill Homes, and other developments; however, without an increase to the ERU, the depletion of San Ramon’s stormwater funds is expected in FY 2024/25, requiring the need for other funding sources to meet the stormwater regulations and requirements.

STEPS FOLLOWING APPROVAL

1. The City must send a certified copy of the adopted Resolution to Contra Costa County no later than April 1, 2024, for inclusion on the FY 2024/25 property tax rolls.

2. Staff will present the FY 2024/25 Stormwater Program Budget and Five-Year Projection to the Finance Committee on April 22, 2024.

3. The City Council will consider the Stormwater Program Budget as part of the annual budget adoption process.

4. The Contra Costa County Board of Supervisors will conduct the Countywide Public Hearing for the adoption of the stormwater assessments in June 2024.

ATTACHMENT
A: NPDES Equivalent Runoff Unit Methodology

5.7 Packet Pg. 203
RESOLUTION NO. 2024-037

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON ESTABLISHING A RATE OF $35 PER EQUIVALENT RUNOFF UNIT FOR FY 2024/25

FOR THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES)

STORMWATER PROGRAM AND REQUESTING THAT THE CONTRA COSTA

COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT ADOPT AN

ANNUAL PARCEL ASSESSMENT
WHEREAS, under the Federal Water Pollution Control Act, prescribed discharges of stormwater require a permit from the appropriate California Regional Water Quality Board under the National Pollutant Discharge Elimination System (NPDES) Stormwater Program; and WHEREAS, the City of San Ramon (City) applied for and received a NPDES permit, which requires the implementation of selected Best Management Practices to minimize or eliminate pollutants from entering stormwaters; and
WHEREAS, it is the intent of the City to utilize funds received from its Stormwater Utility Area (SUA) for implementation of the NPDES Stormwater Program and drainage maintenance activities; and
WHEREAS, at the request of the City, the Contra Costa County Flood Control and Water Conservation District (Flood Control District) has completed the process for the formation of a SUA, including the adoption of the Stormwater Utility Assessment Drainage Ordinance No. 93-47; and
WHEREAS, the SUA and Program Group Costs Payment Agreement between the City and the Flood Control District require that the City annually, by May 1st, determine the rate to be assessed for a single Equivalent Runoff Unit (ERU) for the forthcoming fiscal year.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Ramon does determine that the rate to be assigned to a single ERU for FY 2024/25 shall be set at $35.00.

BE IT FURTHER RESOLVED that the City Council does hereby request that the Flood Control District adopt SUA levies based on said amount.

PASSED, APPROVED, AND ADOPTED at the meeting of March 26, 2024 by the following vote:

AYES:

NOES:

ABSENT:

5.7 Packet Pg. 204
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
___________________________
Christina Franco, City Clerk

5.7 Packet Pg. 205

EQUIVALENT RUNOFF UNIT (ERU)
This is defined as a single-family residential use on a parcel that ranges from 5,000 to 20,000 square feet. One residential parcel of such size would be assigned one ERU. Using this methodology, the following ERU values were established (the land use types listed are only those applicable to San Ramon):

Classification Land Use ERU
Group A Residential (5,000 s.f. to 20,000 s.f.) 1.0 ERU/unit Group B Residential (less than 5,000 s.f. and all multi-family residential parcels)

0.7 ERU/unit
Group C Residential (greater than 20,000 s.f.) 1.7 ERU/unit Group D Golf courses and cemeteries 0.2 ERU/acre
Group G Community centers, churches, schools, and cultural facilities
7 ERU/acre
Group H Office buildings 9 ERU/acre
Group I Hotels, motels, and mobile home parks 10 ERU/acre Group J Industrial, commercial, and entertainment parcels (including corporation yards, theatres, shopping centers, restaurants, service stations)
12 ERU/acre
Group L Vacant land, agricultural land, government-owned properties used for public purposes
exempt

5.7.a
Packet Pg. 206 Attachment: A: NPDES Equivalent Runoff Unit Methodology (2024-037 : Npdes Eru)

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Maria Fierner, Interim Public Works Director
By: Deborah Fehr, Senior Traffic Engineer
SUBJECT: RESOLUTION NO. 2024-038 - Authorizing the City Manager to Execute an Ownership, Operations, and Maintenance (OO&M) Agreement with the Contra Costa Transportation Authority for the Countywide SMART Signals Project

EXECUTIVE SUMMARY
The SMART Signals Project in Contra Costa County is a Contra Costa Transportation Authority (CCTA) led Countywide Project to upgrade traffic signal systems and communication systems throughout its 19 cities/towns and unincorporated Contra Costa County. CCTA applied for and received One Bay Area, Cycle 3 (OBAG 3) Federal funds for the Project. The City’s portion of the grant award is $2,163,683 and requires an 11.47% local match of $248,175. A SMART Signals Funding Agreement between Contra Costa Transportation Authority and the City of San Ramon for cost sharing commitments to construct the Countywide SMART Signals Project and the local match has been authorized on February 13, 2024 with City Council Resolution No, 2024-014.The proposed Ownership, Operations, and Maintenance (OO&M) Agreement is the vehicle that outlines and defines the roles, responsibilities, terms, and conditions of ownership, operations, and maintenance of equipment and components that are incorporated and integrated into the Countywide SMART Signals Project.

RECOMMENDED ACTION
Staff recommends approval of this Resolution authorizing the City Manager to execute an Ownership, Operations, and Maintenance (OO&M) Agreement with CCTA that outlines and defines the roles, responsibilities, terms, and conditions of ownership, operations, and maintenance of the Countywide SMART Signal Project.

BACKGROUND/DISCUSSION
The SMART Signals Project in Contra Costa County is a CCTA-led Countywide Project to upgrade traffic signal systems and communication systems throughout its 19 cities/towns and unincorporated Contra Costa County. Ultimately, the Project will develop, manage, and implement Intelligent Transportation System (ITS) initiatives such as upgrading the existing legacy systems, providing interconnectivity throughout Contra Costa County signal systems, and enhance the sharing of real-time information and data between agencies.

5.8 Packet Pg. 207
In 2022, CCTA applied for and received a total of $26,555,000 in OBAG 3 Federal funds for the Project. The Project framework was initially presented by CCTA in 2022 to a number of committees including SWAT TAC, SWAT, and Innovate 680 PAC. Comments and feedback from elected officials, stakeholders, and agency staff all agreed this Countywide Smart Signals Project would be a great start in conjunction with the Innovate 680 Advanced Technology goals to lay the foundation for connectivity of signals along key corridors such as I-680, and to link state and local traffic signals through a central data system. The total cost of the Project is $30,774,422, which includes a combination of local matching funds from each of the 19 cities/towns and unincorporated Contra Costa County, Local Partnership Program funds, and matching funds from CCTA. The City’s portion of the grant award is $2,163,683 and requires an

11.47% local match of $248,175.

In addition to the Funding Agreement that was authorized on February 13, 2024, the City is required to enter into an OO&M Agreement (Attachment A) that has been forwarded to the City by CCTA for execution. The focus of the OO&M Agreement is required to detail when regional operation of the signals will be implemented and the level of maintenance to be performed by each city/town and/or CCTA to ensure proper connectivity and operation. The City Attorney has reviewed the OO&M Agreement and concluded that the updated terms and provisions are reasonable and acceptable to the City.

CCTA will be the lead agency responsible for the administration, design, and construction to upgrade traffic signal communication systems at 328 intersections within Contra Costa County on behalf of all 19 cities/towns and unincorporated communities located along major arterials streets designated as Routes of Regional Significance. Many of the existing signal systems are using outdated technology that lacks interconnectivity without fiber optics and/or ethernet-based communication making traffic signal synchronization and coordination nearly impossible. This SMART Signals Project will unify the major traffic corridors in an interconnected system with the ability to monitor traffic conditions in real-time and assist in managing traffic during major incidents that cause disruptions to the normal flow of traffic.

Specifically for San Ramon, the Project will provide traffic signal hardware and operational upgrades at 24 intersections along the Bollinger Canyon Road, Crow Canyon Road, and San Ramon Valley Boulevard corridors through implementation of video/radar vehicle and bicycle detection systems, fiber optic interconnect, CCTV cameras, traffic signal synchronization, and video analytics to improve signal timing and coordination.

CCTA will utilize local Measure J funding for the planning and environmental study phases of the Project. CCTA will also be the lead in design, bidding, construction, and inspection of the implementation of the SMART Signals Project. The signal upgrades are expected to be designed in 2024 and constructed in 2025.

5.8 Packet Pg. 208

FISCAL ANALYSIS
There are no financial impacts with execution of the OO&M Agreement. The maintenance costs are anticipated to be minor and will be programmed into the traffic signals maintenance budget CIP 975526 Traffic Signal Signals Improvement and Enhancements.

STEPS FOLLOWING APPROVAL
Ownership, Operations, and Maintenance (OO&M) Agreement will be signed and returned to CCTA.

ATTACHMENT
A: DRAFT Ownership, Operations, and Maintenance (OO&M) Agreement B: SMART Signals Informational Flyer

5.8 Packet Pg. 209
RESOLUTION NO. 2024-038

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE CITY MANAGER TO EXECUTE AN OWNERSHIP,

OPERATIONS, AND MAINTENANCE (OO&M) AGREEMENT WITH THE CONTRA

COSTA TRANSPORTATION AUTHORITY FOR THE COUNTYWIDE SMART

SIGNALS PROJECT
WHEREAS, the Countywide SMART Signals Project in Contra Costa County is a Contra Costa Transportation Authority (CCTA) led Countywide Project to upgrade traffic signal systems and communication systems throughout its 19 cities/towns and unincorporated Contra Costa County; and
WHEREAS, the Project will develop, manage, and implement Intelligent Transportation System (ITS) initiatives; and
WHEREAS, in 2022, CCTA applied for and received a total of $26,555,000 in OBAG 3 Federal funds for the Project; and
WHEREAS, the City’s portion of the grant award is $2,163,683 and requires an 11.47% local match of $248,175; and
WHEREAS, in addition to the Funding Agreement and local match that were authorized on February 13, 2024, with Resolution No. 2024-014, the City is required to enter into an Ownership, Operations, and Maintenance Agreement; and
WHEREAS, the Project will provide traffic signal hardware and operational upgrades at 24 intersections along the Bollinger Canyon Road, Crow Canyon Road, and San Ramon Valley Boulevard corridors through implementation of video/radar vehicle and bicycle detection systems, fiber optic interconnect, CCTV cameras, traffic signal synchronization, and video analytics to improve signal timing and coordination; and WHEREAS, the focus of the Ownership, Operations, and Maintenance Agreement is required to detail when regional operation of the signals will be implemented and the level of maintenance to be performed by each city/town and/or CCTA to ensure proper connectivity and operation.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the City Manager to execute an Ownership, Operations, and Maintenance Agreement with the Contra Costa Transportation Authority for cost sharing commitments to construct the Countywide Smart Signal Project.

PASSED, APPROVED AND ADOPTED at the meeting of March 26, 2024, by the following votes:

5.8 Packet Pg. 210
AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.8 Packet Pg. 211
OWNERSHIP, OPERATION and MAINTENANCE AGREEMENT

BETWEEN

CONTRA COSTA TRANSPORTATION AUTHORITY
AND

CITY OF SAN RAMON

FOR THE

CONTRA COSTA COUNTYWIDE SMART SIGNALS PROJECT
This Agreement by and between the Contra Costa Transportation Authority, hereinafter referred to as “AUTHORITY” and the City of San Ramon, hereinafter referred to individually as “CITY” and Authority and City are referred to as “PARTIES”, is for the purpose of outlining and defining the roles, responsibilities, terms, and conditions of ownership, operation, and maintenance of equipment and components that are incorporated and integrated into the Contra Costa Countywide Smart Signals Project, hereinafter referred to as “Smart Signals Project”, “Smart Signals”, or “the Project”. (“Project”).

RECITALS
A. AUTHORITY and CITY agree to work cooperatively to develop and implement the Smart Signals Project.

B. The PARTIES agree on the vision and goal of the Project, as follows: Improve mobility, travel time reliability, and safety for all travelers, including pedestrians and bicyclists, by enhancing the transportation system on Major Arterials including the Routes of Regional Significance (RRS) throughout Contra Costa County through strategic deployment, implementation, and integration of advanced technologies and interagency coordination.

C. The Project, located in Contra Costa County within the 19 cities/towns and unincorporated communities along major arterials including routes identified as RRS, will develop, manage, and implement Intelligent Transportation System (ITS) initiatives such as upgrading the existing legacy systems, providing interconnectivity throughout the signal system in the County and enhance the sharing of real-time information between agencies and the public.

A compatible signal technology and communication system throughout the County will enable the region to prepare for emerging transportation technologies and future Smart Cities initiatives. The Project includes cloud-based Transit Signal Priority (TSP) technologies to promote transit usage reducing delay and transit times for transit vehicles.

The Project includes Emergency Vehicle Preemption (EVP) to facilitate more efficient movement of emergency vehicles. The Project includes video analytics that provides the ability to identify "near miss" situations and take proactive approaches to prevent future occurrences.

ATTACHMENT A

5.8.a
Packet Pg. 212 Attachment: A: DRAFT Ownership, Operations, and Maintenance (OO&M) Agreement (2024-038 : (OO&M) Agreement with the Contra Costa D. This Agreement defines the overall commitment and responsibilities regarding ownership, operations, and maintenance of the Smart Signals unique equipment located within the City’s right-of-way during day-to-day operations and during various traffic scenarios, as applicable.

E. This Agreement defines the responsibility of the signal timing to remain under the City responsibility unless during a significant event as defined in the Concept of Operations Project report.

F. Other agreements will be entered into between the AUTHORITY and the PARTIES separately, which includes the individual Funding Agreements.

AGREEMENT
The PARTIES hereto agree as follows:

The new ITS elements to be installed for the Smart Signals Project, referred to as “New” equipment, may include the following equipment and components:
• Signal controller firmware updates
• Video/Radar/Thermal detection
• Wireless/Cellular/Fiber communication between the signals • Ethernet over Copper (EOC) communication between the signals • Fixed or pan-tilt-zoom (PTZ) close circuit television (CCTV) cameras • Advanced Traffic Management System (ATMS)
• Traffic signal synchronization
• Emergency Vehicle Preemption (EVP)
• Transit Signal Priority (TSP)
• Video analytics
The following elements, located within JURISDICTION right-of-way, are considered existing CITY-owned equipment that is being upgraded to meet the operational needs of the Smart Signals Project, referred to as “Upgraded” equipment:
• Traffic signal controllers, Communication equipment, and signal controller firmware, Detection system, Cameras, ATMS, and BBS.

AUTHORITY agrees to seek and secure the necessary funding required for maintaining the Smart Signals “New” equipment located within CITY’s right-of-way.

AUTHORITY will advertise, award, and administer the construction contract for the Smart Signals

5.8.a
Packet Pg. 213 Attachment: A: DRAFT Ownership, Operations, and Maintenance (OO&M) Agreement (2024-038 : (OO&M) Agreement with the Contra Costa Project. AUTHORITY will own the Smart Signals equipment added or constructed during the construction phase and will relinquish all interest it might have in any and all ”Upgraded” Constructed Equipment to CITY upon completion of construction and said transfer of interest.

Ownership

1. CITY shall continue to own the traffic signal system located within CITY right-of-way, which were “Upgraded” and exclusively own all “New” CCTA furnished Smart Signal Systems equipment located within CITY right-of-way, including but not limited to:
a. Signal controller firmware updates
b. Video/Radar/Thermal detection
c. Cellular/Wireless/Fiber/EOC communication between the signals d. Fixed or pan-tilt-zoom (PTZ) close circuit television (CCTV) cameras e. Advanced Traffic Management System (ATMS)
f. Power Back-up Systems

2. CITY is also responsible for the electrical costs located within the CITY right-of-way.

3. CCTA will own the cloud-based software for Transit Signal Priority, Emergency Vehicle Preemption, and the Video Analytics system.

Operations

1. CITY shall continue to operate the Smart Signal “upgraded” and “New” CITY-owned traffic signal controllers, traffic signals, and operational software system located within CITY right-of-way at CITY’s expense, during daily operations as per the scenarios identified in the Concept of Operations (ConOps).

2. CITY shall have the rights to view full system CCTV camera streaming images. During daily operations, CITY and the Regional Operator may control the PTZ(s) with priority given to the CITY. A framework to establish priority, rules, and defaults will be developed separately.

3. CITY shall have access to view full system vehicle detection data for normal and special operation scenarios. Control of the vehicle detection system will remain with CITY.

4. CITY shall coordinate efforts jointly with Regional Operator to operate the signals during major incidents and special events (non-recurring) as part of the Regional Traffic Management Strategies to allow the Regional Operator to activate measures (as included in the Operational Scenarios of the ConOps) aimed at improving traffic operations across

5.8.a
Packet Pg. 214 Attachment: A: DRAFT Ownership, Operations, and Maintenance (OO&M) Agreement (2024-038 : (OO&M) Agreement with the Contra Costa multiple jurisdictions. These measures will be predefined and approved by all impacted agencies in advance.

5. Additional considerations between CITY and AUTHORITY and possibly other JURISDICTIONS, shall be developed as needed for the Smart Signals equipment located in the CITY limits during predefined Operational Scenarios.

Maintenance

1. CITY shall maintain the Smart Signals “Upgraded” CITY-owned traffic signal controllers, traffic signals, camera systems, communications equipment, and operational software system located within CITY’s right-of-way at CITY’s expense.

2. CITY shall assume the associated electrical costs of the Smart Signals devices located within JURISDICITON’s right-of-way.

3. AUTHORITY will not pay for graffiti removal on Smart Signals equipment. CITY shall be responsible for graffiti removal on devices located within CITY’s right-of-way.

4. CITY has specialized resources in maintaining ITS equipment. CITY will continue to maintain their traffic signal system, including the “Upgraded” and “New” equipment installed as part of the Smart Signals Project. If the City is unable to resolve any issues related to the Smart Signals Project, AUTHORITY will utilize their maintenance contractor that specializes in ITS equipment to fix the issue. AUTHORITY agrees to obtain a maintenance contractor(s) that specializes in ITS equipment. AUTHORITY or its maintenance contractor will obtain the necessary encroachment permit at no cost from CITY for work within the CITY’s right-of-way.

5. If the CITY is aware of Smart Signals equipment damage caused by a third party, CITY will notify and assist AUTHORITY in pursuing a claim against the offending party.

6. If AUTHORITY is aware of Smart Signals equipment damage caused by a third party, AUTHORITY will notify and assist CITY in pursuing a claim against the offending party.

7. Maintenance activities of the Smart Signals equipment shall include but are not limited to the following tasks: adopt a performance-based approach, establish a proactive annual maintenance program, perform regular maintenance, repairs, and/or replacements; assure equipment is functioning properly.

8. Maintenance service shall be scheduled on an annual basis.

5.8.a
Packet Pg. 215 Attachment: A: DRAFT Ownership, Operations, and Maintenance (OO&M) Agreement (2024-038 : (OO&M) Agreement with the Contra Costa Table 1 is the summary of the Operations and Maintenance between the CITY and the AUTHORITY.

Table 1: Operations and Maintenance Summary
Funding for Maintenance Activities

1. AUTHORITY shall seek to secure the necessary funding required for maintaining the Smart Signals “New” equipment located within CITY’s right-of-way.

This agreement shall be effective as of ____________________ and continue until 2060, unless sooner terminated, or otherwise extended, by the agreement of the PARTIES.

This agreement may be modified only in writing and by mutual consent of the PARTIES.

Hold Harmless/Indemnity
CITY shall indemnify and hold harmless AUTHORITY, their agents, officers, and employees, suits or actions to the extent caused by negligence, error, acts or omissions of CITY, its agents’ officers or employees related to or resulting from performance, or non-performance under this Agreement.

Description Location Ownership3 Qty Unit Daily Non-Recurring Congestion
Financial
Responsibility % Split4
Traffic Signal Controller/Firmware City ROW City 24 EA City CCTA/City City 100% Video Detection System City ROW City 5 EA City City City 100% Battery Backup System City ROW City - EA City City City 100% PTZ Camera City ROW City - EA City CCTA City 100%
ATMS License City ROW City 1 EA City City City 100%
Communications Infrastructure 5 City ROW City 10,000 LF n/a n/a City 100% Communications Equipment 6 City ROW City - EA n/a CCTA City 100% Emergency Vehicle Preemption n/a CCTA 24 EA n/a n/a CCTA 100% Transit Signal Priority n/a CCTA 24 EA n/a n/a CCTA 100% Data/Video Analytics n/a CCTA 24 EA n/a n/a CCTA 100%
Revised 4/11/23
Notes:
1) Assume operational cost is the responsibility of agency operating equipment during day-to-day and incidents 2) Preferred Option for software services: Combine funds from all agencies and fund one maintenance contract 3) Each city owns equipment located within each respective city limits 4) Amend existing maintenance agreements between County and City as necessary 5) Includes conduit, fiber, twisted wire copper, pull boxes, splice enclosures, etc. 6) Includes network switches, routers, modems, wireless AP, antennas, cabinets etc.

HARDWARE

SOFTWARE/SERVICES
SMART SIGNALS OPERATIONS1 MAINTENANCE2

5.8.a
Packet Pg. 216 Attachment: A: DRAFT Ownership, Operations, and Maintenance (OO&M) Agreement (2024-038 : (OO&M) Agreement with the Contra Costa AGREED AND EXECUTED BY:

City of San Ramon Date CCTA Date

5.8.a
Packet Pg. 217 Attachment: A: DRAFT Ownership, Operations, and Maintenance (OO&M) Agreement (2024-038 : (OO&M) Agreement with the Contra Costa

CONTRA COSTA COUNTYWIDE SMART SIGNALS
Contra Costa Transporta�on Authority (CCTA) is leading a Countywide Smart Signals Project (Project) to upgrade traffic signal and communica�on systems at 328 intersec�ons within Contra Costa County throughout the 19 ci�es/towns and unincorporated communi�es located along major arterial streets and roads designated as Routes of Regional Significance.

PURPOSE + NEED | Exis�ng traffic
signal systems in most ci�es within Contra
Costa County consist of outdated legacy
systems that lack fiber and/or ethernet
base communica�on making traffic signal
synchroniza�on and coordina�on
between traffic signals difficult.

Addi�onally, most corridors need Signal
Control and Priori�za�on (SCP)
technologies that can promote transit
usage and mode shi�. These opera�onal
deficiencies result in severe traffic
conges�on within the ci�es which can
also lead to spillover on the freeways;
increasing commuter travel �mes,
greenhouse gas emissions, fuel
consump�on, and accidents.

SOLUTION | Implementa�on of the planned Intelligent Transporta�on System (ITS) elements will unify Contra Costa County’s signal technology and communica�on systems to op�mize traffic flow. It will provide an interconnected Advanced Traffic Management System (ATMS) with the ability to monitor traffic condi�ons in real-�me, safely, and efficiently manage incidents, and share informa�on between agencies and the public.

BENEFITS
SAFETY
Upgrading traffic signal equipment
and applying smart control
systems at intersec�ons will:
► Improve emergency service
response �me;
► Help first responders and law
enforcement manage traffic or
crime incidents; and
► Implement Video analy�cs
that can iden�fy near miss
situa�ons, prevent future
occurrences, and reduce
secondary accidents.

OPERATIONAL

IMPROVEMENTS
Signal synchroniza�on and
implementa�on of SCP
technologies will:
► Smooth traffic flow and
reduce idling;
► Increase average speed;
► Decrease travel �me and total
delay;
► Reduce greenhouse gas
emissions; and
► Increase transit reliability by
improving on-�me service.

TRAFFIC MANAGEMENT

ENHANCEMENTS
Shared control and improved cross
jurisdic�onal traffic management will:
► Provide ci�es and Caltrans access to
monitor all videos and signals in
real-�me;
► Op�mize day-to-day traffic
opera�ons and manage local events
through signal �ming op�ons;
► Effec�vely manage arterial traffic
during major incidents on the
freeway, evacua�ons, or major
events; and
► Enable ci�es to priori�ze transit and
emergency vehicles.

The goals of the project are to improve safety, optimize mobility, prepare for emerging transportation technologies, and advance Smart Cities.

ATTACHMENT B

5.8.b
Packet Pg. 218 Attachment: B: SMART Signals Informational Flyer (2024-038 : (OO&M) Agreement with the Contra Costa Transportation Authority for the CONTACT | John Hoang, Director, Planning - CCTA
Phone: 925.256.4729 I E-mail: [email protected]

KEY PROJECT FEATURES
►Traffic signal system upgrades
►ATMS upgrades for each agency to provide
remote command and control at a centralized
Traffic Management Center (TMC) loca�on
►Close Circuit Television (CCTV) cameras
►Pedestrian and bicycle detec�on system
►Shared control and opera�on to allow cross
jurisdic�onal traffic management
►Automated data collec�on
►SCP for transit and emergency vehicles
►Vehicle detec�on system on designated
arterials and state routes
FUNDING + SCHEDULE
Project Phase Total Cost Fund Source Start Date
Planning/ Conceptual $250,000 Measure J Jul-22
Environmental Studies (PA&ED) $440,280 Measure J Mar-23 Design Engineering (PS&E) $1,651,050 Local Match, OBAG 3* Sep-24 Construc�on $28,433,092 Local Match, OBAG 3, LPP-F** Sep-25 Total $ 30,774,422
*One Bay Area Grant (OBAG) 3 federal funding provided by Metropolitan Transportation Commission (MTC). ** Local Partnership Program – Formulaic (LPP-F) state funding provided by California Transportation Commission (CTC).

STAKEHOLDERS
An�och Brentwood Clayton Concord Danville
El Cerrito Hercules Lafayete Mar�nez Moraga
Oakley Orinda Pinole Pitsburg Pleasant Hill
Richmond San Pablo San Ramon Walnut Creek Contra Costa County The project is being implemented in collaboration with Central Contra Costa Transit Authority (County Connection), Eastern Contra Costa Transit Authority (Tri Delta Transit), Western Contra Costa County Transit (WestCAT), Alameda-Contra Costa Transit District (AC Transit), Bay Area Rapid Transit (BART), California Department of Transportation (Caltrans), and MTC.

5.8.b
Packet Pg. 219 Attachment: B: SMART Signals Informational Flyer (2024-038 : (OO&M) Agreement with the Contra Costa Transportation Authority for the

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Maria Fierner, Interim Public Works Director
By: Suzy Edwards, Associate Engineer
SUBJECT: RESOLUTION NO. 2024-039 - Authorizing the Mayor to Execute an Agreement with Sposeto Engineering, Inc. for the Construction of Curb Ramp Construction and Miscellaneous Concrete Repairs for the Pavement Management 2024 & 2025 Projects and Other Curb Ramp Locations as Needed (CIP 000013, CIP 000015, and Other CIPs) in an Amount Not to Exceed $945,000

EXECUTIVE SUMMARY
On February 21, 2024, the City advertised the Curb Ramp Construction and Miscellaneous Concrete Repairs for the Pavement Management 2024 and 2025 Projects, and other curb ramp locations as needed projects (CIP 000013, CIP 000015, and other CIPs). On March 13, 2024, the City received and opened nine (9) bids. The lowest responsible bidder for this work is Sposeto Engineering, Inc. with a base bid amount of $787,507.50. The proposed contract amount is $945,000.00, which includes an approximate contingency of 20% to cover any unforeseen conditions.

RECOMMENDED ACTION
Staff recommends approval of this Resolution, authorizing the Mayor to execute an Agreement with Sposeto Engineering, Inc. for the construction of the Curb Ramp Construction and Miscellaneous Concrete Repairs for the Pavement Management 2024 and 2025 Projects, and Other Curb Ramp Locations as Needed (CIP 000013, CIP 000015, and other CIPs) in an amount not to exceed $945,000.

BACKGROUND
The Pavement Management Program (PMP) was developed as part of a Citywide Program to provide street maintenance on an annual basis. By performing this maintenance frequently and systematically, the City minimizes long-term maintenance costs associated with complete reconstruction of failed pavement and maintains a higher quality throughout the life of the pavement. Two projects included in the City’s PMP in the near future are the Pavement Management 2024 Project (CIP 000013), and the Pavement Management 2025 Project (CIP 000015).

5.9 Packet Pg. 220
Construction of the Pavement Management 2024 Project (CIP 000013) is scheduled for summer 2024. Construction of the Pavement Management 2025 Project (CIP 000015) is scheduled for summer 2025.

Americans with Disabilities Act (ADA) Compliance
In 2013, the Department of Justice (DOJ) and the Department of Transportation (DOT) issued ADA requirements to provide or upgrade curb ramps when streets, roads, or highways are altered through resurfacing. The two projects, Pavement Management 2024 Project (CIP 000013) and Pavement Management 2025 Project (CIP 000015), trigger construction and upgrades for approximately 84 curb ramps. Other projects in the near future may require curb ramp upgrades.

Cost Saving Strategies
Beginning in 2018, staff began implementing new strategies to improve cost-effectiveness in the Pavement Management Program. One of these strategies was to combine all required ADA curb ramps for upcoming projects into a single concrete contract. This approach allows the City to obtain lower costs due to economies of scale while simultaneously eliminating markups that paving contractors would charge on concrete subcontractors.

CEQA
After an initial environmental review of the two CIP projects, staff filed a Notice of Exemption for each of them with the Contra Costa County Clerk. Pursuant to Section 15301(c) of Article #19, “Categorical Exemptions” of Chapter 3, “Guidelines for Implementation of the California Environmental Quality Act” of Division 6, “Resources Agency” of Title 14, “Natural Resources” of the California Code of Regulations, the Project is exempt from the provisions of CEQA.

DISCUSSION
The City advertised the Curb Ramp Construction and Miscellaneous Concrete Repairs for the Pavement Management 2024 and 2025 Projects, and other curb ramp locations as needed projects (CIP 000013, CIP 000015, and other CIPs on February 21, 2024. The Notice to Contractors was posted at City Hall, the Community Centers, the Permit Center, the libraries, the Senior Center, and on the City’s website. Nine (9) bids were received and opened on March 13, 2024. The bidders’ names, their rankings, and bid amounts are as follows:

No. Contractor Total Base Bid

1. Sposeto Engineering, Inc. $ 787,507.50

2. Kerex Engineering, Inc. $ 913,440.00

3. JD Partners Concrete $ 929,805.00

4. RK Engineering $ 946,000.00

5. JJR Construction, Inc. $ 994,558.10

6. Marshall Brothers Enterprises, Inc. $ 996,501.55

7. Duran Construction Group $1,108,377.00

5.9 Packet Pg. 221

8. FBD Vanguard Construction $1,338,894.00

9. B&M Builders, Inc. $1,384,595.00
Upon review of the bid results by staff, Sposeto Engineering, Inc. was determined to be the lowest responsible bidder based on the Total Bid as set forth in the bid documents. The low bid amount of $787,507.50 is lower than the Engineer’s Estimate of $964,955.00 by $177,447.50, approximately 18.5%.

The total proposed contract award is $945,000, which includes a contingency of approximately 20% to cover any unforeseen conditions.

The bid package also includes curb ramp work and miscellaneous concrete repairs for other CIPs as needed. Similar needs for other CIPs can be added to this contract at the same unit costs.

FISCAL ANALYSIS
The Five-Year 2023-2028 Capital Improvement Program approved Project budgets for the Pavement Management 2024 (CIP 000013) and Pavement Management 2025 (CIP 000015), in the amounts of $4,525,800 and $6,500,000, respectively and funded by Gas Tax/Measure J and Refuse Vehicle Impact Fee. The contract for the Curb Ramp Construction and Miscellaneous Concrete Repairs for the Pavement Management 2024 and 2025 Projects, and other curb ramp locations as needed (CIP 000013, CIP 000015, and other CIPs) will be primarily funded by these Projects. Each of the Projects has sufficient funding to cover its estimated shared cost. The budget for curb ramp and miscellaneous concrete repairs of these projects or other CIPs, as needed, are included in the 2023-2028 Capital Improvement Program (CIP).

The construction contract amount requested is $787,507.50 plus a contingency of approximately 20%, equivalent to $157,492.50 for a total contract amount not to exceed $945,000.

STEPS FOLLOWING APPROVAL
The City Attorney’s Office will forward the contract Agreement to Sposeto Engineering, Inc. for execution. Upon receipt of the executed contract agreement, the required bonds, certificate of insurance, and a copy of a current City business license from the contractor, the City Attorney’s Office will send a copy of the executed contract Agreement and all attachments to the Public Works - Engineering Services Division. A Notice to Proceed will then be issued to begin construction and staff will then pursue the work to completion.

5.9 Packet Pg. 222
RESOLUTION NO. 2024-039

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH SPOSETO ENGINEERING, INC. FOR THE CONSTRUCTION OF CURB RAMP

CONSTRUCTION AND MISCELLANEOUS CONCRETE REPAIRS FOR THE PAVEMENT MANAGEMENT 2024 & 2025 PROJECTS AND OTHER CURB RAMP LOCATIONS AS NEEDED (CIP 000013, CIP 000015, AND OTHER CIPS) IN AN AMOUNT NOT TO EXCEED $945,000
WHEREAS, the City is required to construct and/or upgrade curb ramps within the Project limits of the Pavement Management 2024 Project (CIP 000013) and the Pavement Management 2025 Project (CIP 000015) to comply with the Americans with Disabilities Act); and
WHEREAS, the City requires other concrete repairs and improvements to be paid for by other projects and operating budgets; and
WHEREAS, a Notice of Exemption for the project was filed with the Contra Costa County Clerk pursuant to Section 15301(c) of the California Environmental Quality Act of 1970, as amended; and
WHEREAS, the Project was advertised for bids on February 21, 2024 in accordance with the requirements of State Law and local ordinances; and WHEREAS, nine (9) bids were received and opened on March 13, 2024; and WHEREAS, Sposeto Engineering, Inc. was determined to be the lowest responsible bidder with a bid price of $787,507.50.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an Agreement with Sposeto Engineering, Inc. for construction of the Curb Ramp Construction and Miscellaneous Concrete Repairs for the Pavement Management 2024 and 2025 Projects, and Other Curb Ramp Locations as needed (CIP 000013, CIP 000015, and Other CIPs), in an amount not to exceed $945,000.

PASSED, APPROVED AND ADOPTED at the meeting of March 26, 2024 by the following votes:

AYES:

NOES:

ABSENT:

5.9 Packet Pg. 223
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.9 Packet Pg. 224

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Maria Fierner, Interim Public Works Director
By: Gary Manuel, Landscape Program Manager
SUBJECT: RESOLUTION NO. 2024-040 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Preserve Landscaping and Lighting Assessment District Engineer's Report for FY 2024/25

EXECUTIVE SUMMARY
Section 22622 of the Streets and Highways Code requires the order and preparation of an Engineer’s Report prior to initiating proceedings to set the annual levy of assessments for any Assessment District created under the Landscaping and Lighting Act of 1972. This order is for the Preserve Landscaping & Lighting Assessment District.

RECOMMENDED ACTION
Staff recommends approval of this Resolution, describing new improvements and ordering the District Engineer to prepare and file The Preserve Landscaping and Lighting Assessment District Engineer’s Report for FY 2024/25.

BACKGROUND/DISCUSSION
Section 22622 of the Streets and Highways Code requires that the City Council order the preparation of an Engineer’s Report prior to initiating proceedings to set the annual levy of assessments for any Assessment District created under the Landscaping and Lighting Act of 1972. The Engineer’s Report details the expenditures necessary to provide Landscaping and Lighting District services in the upcoming year. The Engineer’s Report also projects Landscaping and Lighting District assessment revenues and reserve fund balances and assesses their adequacy.

Landscaping and Lighting Act of 1972
The Preserve Landscaping and Lighting Assessment District (District) was formed on March 13, 2018, Resolution No. 2018-033, to fund the proposed public landscaping program associated with the Preserve (Faria) Development. Property owners within the District will pay an annual assessment to fund the maintenance of public landscaping. Such maintenance is performed through a combination of City staff and contractors. The annual maximum allowed assessment

5.10 Packet Pg. 225
for the District includes an increase by the greater of 2% or the Consumer Price Index for the San Francisco Bay Area.

Landscaping and Lighting Districts and associated Special Assessment Zones are created through a majority vote of the property owners, typically at the time of development. The majority of the neighborhoods in San Ramon (excluding those in the Dougherty Valley) are part of a Landscaping and Lighting District 1984-1 and their associated Special Assessment Zones. The assessment rates for the District are based upon the cost to maintain the landscaping and amenities divided by the number of units in the District. Assessment revenues for the District may only be spent on services for that Zone. Any unspent revenues in each fiscal year are held in a reserve fund specific to the District.

In accordance with Proposition 218, the maximum assessment rate for the District can only be increased through a majority vote of the property owners within the District. Property owners set a maximum assessment rate, and the City then has the authority to raise the assessment up to the maximum rate, or lower the assessment, depending upon the projected expenditures of the District for each upcoming fiscal year. To set a new maximum assessment rate for the District, the City must mail ballots to all property owners within the District, and a simple majority of the returned ballots must approve the new rate.

Citywide Zones 1 and 2
The Preserve Development was also annexed into the Landscaping and Lighting District 1984-1 Citywide Zones 1 and 2. Improvements related to that area are discussed separately in the reports for that District.

New Improvements
No new improvements are expected with the District. All improvements constructed by the developer have been completed and accepted by the City.

Scheduled work
Scheduled work will consist primarily of repairs and oversite of existing improvements. The most significant modifications or repairs are anticipated to be:
1) Landscape oversight of new vegetation;
2) Tree pruning for health and to establish central leaders, if applicable; and 3) General maintenance to irrigation systems.

FY 2024/25 Reserve Study Update
Staff updates the Reserve Studies for all Special Districts annually to determine the adequacy of the reserve funds. The Finance Committee will review the Reserve Study for the Preserve Landscaping & Lighting Assessment District on April 22, 2024. Staff will present the Finance Committee recommendations to City Council for approval on April 23, 2024.

5.10 Packet Pg. 226

FISCAL ANALYSIS
There is no immediate fiscal impact associated with ordering the preparation and filing of the Engineer’s Report. Staff will prepare the Engineer’s Report, which will be the basis for the assessment of parcels located within The Preserve Landscaping and Lighting Assessment District. The associated costs, as well as revenues from this levy, will be presented to the City Council for review and will be included in the proposed FY 2024/25 Operating Budget and Capital Budget of the Five-Year Capital Improvement Program.

STEPS FOLLOWING APPROVAL

1. Finance Committee reviews the Reserve Study and makes recommendations for approval by City Council - April 22, 2024.

2. City Council approves the Engineer’s Report for FY 2024/25, adopts a Resolution of Intention to levy and collect assessments for FY 2024/25, and set a Public Hearing - April 23, 2024.

3. Conduct Public Hearing and adopt a Resolution confirming the diagram and assessments and levying the assessments for FY 2024/25 - May 28, 2024.

4. File the final Engineer’s Report, together with the assessment roll and the assessment diagram, with the Contra Costa County Assessor’s Office by August 10, 2024.

5.10 Packet Pg. 227
RESOLUTION NO. 2024-040

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

DESCRIBING NEW IMPROVEMENTS AND ORDERING THE DISTRICT ENGINEER

TO PREPARE AND FILE THE PRESERVE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT ENGINEER'S REPORT FOR FY 2024/25
WHEREAS, Section 22622 of the Streets and Highways Code requires that the City Council order the preparation of an Engineer’s Report prior to initiating proceedings to set the annual levy of assessments for any Assessment District created under the Landscaping and Lighting Act of 1972.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon does hereby order the District Engineer to prepare and file The Preserve Landscaping and Lighting Assessment District Engineer’s Report for Fiscal Year 2024/25.

PASSED, APPROVED AND ADOPTED at the meeting of March 26, 2024 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
Dave Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk

5.10 Packet Pg. 228

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Maria Fierner, Interim Public Works Director
By: Gary Manuel, Landscape Program Manager
SUBJECT: RESOLUTION NO. 2024-041 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2024/25

EXECUTIVE SUMMARY
Section 22622 of the Streets and Highways Code requires the order and preparation of an Engineer's Report prior to initiating proceedings to set the annual levy of assessments for any Assessment District created under the Landscaping and Lighting Act of 1972. This order is for the Landscaping & Lighting District No. 1984-1.

RECOMMENDED ACTION
Staff recommends approval of this Resolution, describing new improvements and ordering the District Engineer to prepare and file the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2024/25.

BACKGROUND/DISCUSSION
Section 22622 of the Streets and Highways Code requires that the City Council order the preparation of an Engineer's Report prior to initiating proceedings to set the annual levy of assessments for any Assessment District created under the Landscaping and Lighting Act of 1972. The Engineer's Report details the expenditures necessary to provide Landscaping and Lighting District services in the upcoming year. The Engineer's Report also projects Landscaping and Lighting District assessment revenues and reserve fund balances and assesses their adequacy.

Landscaping and Lighting Act of 1972
The Landscaping & Lighting District No. 1984-1 (District) was formed in 1984 and has been reestablished each year according to the Landscaping and Lighting Act of 1972. This District includes two Citywide Zones and seventeen Special Zones. Property owners within each Zone pay an annual assessment to fund the maintenance of public landscaping and street lighting within that Zone. Such maintenance is performed through a combination of City staff and contractors.

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Special Assessment Zones are created through a majority vote of the property owners, typically at the time of development. The majority of the neighborhoods in San Ramon (excluding those in the Dougherty Valley) are part of a Special Assessment Zone.

The assessment rates are different for each Special Zone and are based upon the cost to maintain the landscaping and amenities divided by the number of units in the Zone. Assessment revenues from a Special Zone may only be spent on services for that Zone. Any unspent revenues in each fiscal year are held in a reserve fund specific to each Zone.

In accordance with Proposition 218, the maximum assessment rate for each Zone can only be increased through a majority vote of the property owners within that Zone. Property owners set a maximum assessment rate, and the City then has the authority to raise the assessment to the maximum rate or lower the assessment, depending upon the projected expenditures of the Zone for each upcoming fiscal year. To set a new maximum assessment rate for a Zone, the City must mail ballots to all property owners within the Zone, and a simple majority of the returned ballots must approve the new rate.

Citywide Zones 1 and 2
Zone 1 includes all City-owned street lighting throughout the City except those properties located in the Dougherty Valley. Zone 2 consists of all public landscaping throughout the City except those properties within the Dougherty Valley and Bishop Ranch. Dougherty Valley is not in Zones 1 and 2 because the County Service Area Assessment M-29 (CSA) covers costs for Dougherty Valley landscaping and street lighting. Bishop Ranch is not included in Zone 2 because the Bishop Ranch Annexation Agreement states that Sunset Development pays for all public roadside landscaping costs within Bishop Ranch, except for the City-owned City Center parcels.

In the spring of 2006, property owners approved a ballot which allows for an annual adjustment in the maximum assessment rates for the two Citywide zones - Citywide Lighting (Zone 1) and Citywide Landscaping (Zone 2) - based on the Consumer Price Index - All Urban Consumers for the San Francisco/Oakland/San Jose area (CPI), not to exceed +2%. Since then, the Zone 1 and 2 maximum assessment rates have been raised by the allowable CPI.

Special Zones (Zones 3 through 19)
Property owners within each of the seventeen Special Zones pay a Special Zone Assessment in addition to the assessments for the two Citywide Zones. Revenues from a Special Zone Assessment are used to maintain public landscaping that is deemed to be of special benefit to the properties within that Zone. Typically, this includes the public landscaping (trees, turf, mulch, and groundcover) within and along the perimeter of the Zone, and other special amenities such as fountains, decorative lights, and soundwalls within the interior of the neighborhood.

The cost for arterial roadside landscaping and amenities directly adjacent to, or associated with, a Special Zone is funded partially (30%) by the Citywide Landscaping Zone 2 and partially (70%)

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through the adjacent Special Assessment Zone. Citywide Landscaping Zone 2 funds 100% of the landscaping in arterial center medians.

The current maximum rates for Zones 3, 6 through 12 were set through a mailed ballot election in May 1997. The current maximum rate for Zones 4 was set through a mailed ballot election in May 2023, when property owners approved a new maximum rate which shall be increased annually by February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers (CPI). The maximum assessment in Zone 4 was last changed in 1997. The maximum rate for Zone 5 was set through a special ballot election in July 1997. Zones 13 through 19 were created after 1997, and their maximum assessment rates were established through property owner balloting at the time of their creation.

During the formation and balloting process for Zone 18 (Old Ranch Summit) and Zone 19 (Glass House), property owners also approved the maximum rate may be increased by up to 2% each year based on changes in the CPI.

New Units
New units anticipated for inclusion in the FY 2024/25 tax roll are primarily located in The Preserve (Faria) development. Lots with foundations poured prior to the end of FY 2023/24 will be included in the FY 2024/25 tax roll.

New Improvements
New improvements have been or will be constructed with The Preserve project. Additional improvements are under construction on Crow Canyon Road as part of the widening project, Other minor improvements are expected within certain zones and will be described in greater detail in the Engineer’s Reports
Scheduled work
Scheduled work will consist primarily of repairs, replacements, and modifications to existing improvements. The most significant modifications or repairs are anticipated to be:
1) Landscape modifications in various locations;
2) Tree removal/replacement;
3) Detention Basin cleanup; and
4) General improvements to irrigation systems.

FY 2024/25 Reserve Study Update
Staff updates the Reserve Study annually to determine the adequacy of the reserve funds for the two Citywide Zones and each of the seventeen Special Zones. The Finance Committee is anticipated to review the updated Reserve Study, including proposed upgrade and renovation projects, on April 22, 2024. Staff will present the Finance Committee recommendations to City Council for approval on April 23, 2024.

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FISCAL ANALYSIS
There is no immediate fiscal impact associated with ordering the preparation and filing of the Engineer's Report. Staff will prepare the Engineer's Report, which will be the basis for the assessment of parcels located within Landscaping & Lighting District No. 1984-1. The associated costs, as well as revenues from this levy, will be presented to the City Council for review and will be included in the proposed FY 2024/25 Operating Budget and Capital Budget of the Five-Year Capital Improvement Program.

STEPS FOLLOWING APPROVAL

1. Finance Committee reviews the Reserve Study and makes recommendations for approval by City Council - April 22, 2024.

2. City Council approves the Engineer's Report for FY 2024/25, adopts a Resolution of Intention to levy and collect assessments for FY 2024/25, and set a Public Hearing - April 23, 2024.

3. Conduct Public Hearing and adopt a Resolution confirming the diagram and assessments and levying the assessments for FY 2024/25 - May 28, 2024.

4. File the final Engineer's Report, together with the assessment roll and the assessment diagram, with the Contra Costa County Assessor's Office by August 10, 2024.

5.11 Packet Pg. 232
RESOLUTION NO. 2024-041

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

DESCRIBING NEW IMPROVEMENTS AND ORDERING THE DISTRICT ENGINEER TO PREPARE AND FILE THE LANDSCAPING & LIGHTING DISTRICT NO. 1984-1 ENGINEER'S REPORT FOR FY 2024/25
WHEREAS, Section 22622 of the Streets and Highways Code requires that the City Council order the preparation of an Engineer’s Report prior to initiating proceedings to set the annual levy of assessments for any Assessment District created under the Landscaping and Lighting Act of 1972.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon does hereby order the District Engineer to prepare and file the Landscaping & Lighting District No. 1984-1 Engineer’s Report for Fiscal Year 2024/25.

PASSED, APPROVED AND ADOPTED at the meeting of March 26, 2024 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
Dave Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk

5.11 Packet Pg. 233

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Maria Fierner, Interim Public Works Director
By: Darin Fitzpatrick, Program Manager
SUBJECT: RESOLUTION NO. 2024-042 - Authorizing the Mayor to Execute an Agreement with JNF Brothers, Inc. DBA Ace Auto Repair and Tire Inc. for Motor Vehicle Maintenance and Repair Services for a Total Cumulative Five-Year Amount Not to Exceed $1,500,000 through June 30, 2029

EXECUTIVE SUMMARY
The City of San Ramon contracts with JNF Brothers, Inc. DBA Ace Auto Repair and Tire Inc. for motor vehicle maintenance and repair services for the Public Works Department and public safety vehicles operated by the Police Services Department. The current contract for these services is set to expire on June 30, 2024. Therefore, staff solicited statement of qualifications from contractors for a new multi-year contract and are recommending that a contract be awarded to JNF Brothers, Inc. DBA Ace Auto Repair and Tire Inc., for a total cumulative five-year amount not to exceed $1,500,000 through June 30, 2029.

RECOMMENDED ACTION
Staff recommends adoption of this Resolution, authorizing the Mayor to execute an Agreement with JNF Brothers, Inc. DBA Ace Auto Repair and Tire Inc. for motor vehicle maintenance and repair services for a total cumulative five-year amount not to exceed $1,500,000 through June 30, 2029.

BACKGROUND/DISCUSSION
The City of San Ramon requires motor vehicle maintenance and repair services, including Preventive Maintenance (PM), for 163 autos, vans, light and medium-duty trucks, and specialty vehicles, operated by the Public Works and Police Services Departments. The largest portion of the fleet consists of passenger cars and light and medium-duty trucks.

On June 11, 2019, the City Council adopted Resolution No. 2019-063, authorizing the Mayor to execute an Agreement with Ace Auto Repair & Tire, Inc. (Ace Auto) for vehicle maintenance and repair services of City vehicles, in an amount not to exceed $675,000 for the initial threeyear term through June 30, 2022, with the option to renew for two (2) successive one (1) year terms for a total of $225,000 per year, on the same terms and conditions as provided in the Agreement.

5.12 Packet Pg. 234
On April 12, 2022, City Council adopted Resolution No. 2022-045, authorizing Amendment No. 1 to the existing Agreement (C2019-048) with Ace Auto for vehicle maintenance and repair services in an amount of $225,000 for an additional one-year term ending June 30, 2023, for a total cumulative amount not to exceed $900,000, and an optional one-year successive term for a total contract not to exceed $1,125,000.

On March 28, 2023, City Council adopted Resolution No. 2023-035, authorizing Amendment No. 2 to the existing Agreement (C2019-048) with Ace Auto for vehicle maintenance and repair services in an amount of $225,000 for an additional one-year term ending June 30, 2024, for a total cumulative amount not to exceed $1,125,000.

With the current contract set to expire on June 30, 2024, staff issued a Request for Qualifications (RFQ) for motor vehicle maintenance and repair services on January 29, 2024. The RFQ was posted and advertised on the City’s website as required in the City’s Purchasing Policy. A mandatory pre-bid meeting was held on February 5, 2024, to answer questions and to provide a review of current service levels and expectations for services. A total of four contractors showed interest and attended the mandatory meeting. On February 20, 2024, statements of qualifications (SOQs), and pricing were received from two contractors listed below:
• JNF Brothers, Inc. DBA Ace Auto Repair and Tire Inc.
• autoTECH Blackhawk
A Contract Evaluation Panel compromised of Public Works and Police Services staff reviewed the SOQs and based upon the selection criteria identified in the RFQ, determined that JNF Brothers, Inc. DBA Ace Auto Repair and Tire Inc. provided the most qualified and complete proposal and submitted the lowest unit prices overall. Ace Auto has qualified staff on board, possesses all required insurance documents, and has successfully provided these services to the City in the past. Staff, therefore, recommends award of contract to JNF Brothers, Inc. DBA Ace Auto Repair and Tire Inc., for motor vehicle and repair services beginning July 1, 2024, through June 30, 2029.

FISCAL ANALYSIS
Ace Auto’s posted labor rate for FY 2024/25 is $200.00 per hour. After the 15% City discount, as received through the RFQ process, the City labor rate will be $170.00 per hour. The proposed Agreement not to exceed amount of $1,500,000 includes contingencies for unforeseen maintenance and repairs.

The proposed FY 2024/25 Public Works and Police Department Operating Budgets contain sufficient funding for continued vehicle repair and maintenance services as requested.

STEPS FOLLOWING APPROVAL
The City Attorney's Office will forward the Agreement to JNF Brothers, Inc. dba Ace Auto Repair and Tire Inc., for execution. Upon receipt of the executed contract documents and the

5.12 Packet Pg. 235
required certificates of insurance from the contractor, the City Attorney's Office will send a copy of the executed contract documents and all attachments to the Public Works - Public Services Division. Staff will continue to monitor the performance of the contractor throughout the remainder of the Agreement.

5.12 Packet Pg. 236
RESOLUTION NO. 2024-042

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH JNF
BROTHERS, INC. DBA ACE AUTO REPAIR AND TIRE INC. FOR MOTOR VEHICLE MAINTENANCE AND REPAIR SERVICES FOR A TOTAL CUMULATIVE FIVEYEAR AMOUNT NOT TO EXCEED $1,500,000 THROUGH JUNE 30, 2029 WHEREAS, The City of San Ramon requires motor vehicle maintenance and repair services, including Preventive Maintenance (PM), for autos, vans, light and medium-duty trucks, and specialty vehicles, operated by the Public Works and Police Services Departments; and
WHEREAS, on January 29, 2024, the City solicited Statement of Qualifications by Request for Qualifications (RFQ) for Motor Vehicle Maintenance and Repair Services; and WHEREAS, on February 20, 2024, two (2) contractors submitted Statements of Qualifications; and
WHEREAS, after review of all Statement of Qualifications submitted pursuant to said RFQ, JNF Brothers, Inc. DBA Ace Auto Repair and Tire Inc. was accepted by the City and identified as most advantageous; and
WHEREAS, JNF Brothers, Inc. DBA Ace Auto Repair and Tire Inc. by reason of qualifications, experience and facilities for performing the type of services contemplated herein, has been chosen to provide requested services; and
WHEREAS, the proposed FY 2024/25 Public Works and Police Department Operating Budgets contain sufficient funding for continued vehicle repair and maintenance services as requested.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an agreement with JNF Brothers, Inc. DBA Ace Auto Repair and Tire Inc. for motor vehicle maintenance and repair services for a total cumulative five-year amount not to exceed $1,500,000 through June 30, 2029.

PASSED, APPROVED AND ADOPTED at the meeting of March 26, 2024 by the following votes:

AYES:

NOES:

ABSENT:

5.12 Packet Pg. 237
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.12 Packet Pg. 238

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Maria Fierner, Interim Public Works Director
By: Darin Fitzpatrick, Program Manager
SUBJECT: RESOLUTION NO. 2024-043 - Authorizing the Mayor to Execute an Agreement with RJN Inc., DBA H&N Enterprises, for Flood Control, Creek Maintenance, and Open Space Weed Abatement Services for a Total Cumulative Five-Year Amount Not to Exceed $2,000,000 through June 30, 2029

EXECUTIVE SUMMARY
The City of San Ramon contracts for weed abatement activities that include cutting fire breaks on City owned property, reducing bulrush, tulles, and other vegetation in and around the City’s flood control channels, water quality ponds and creeks, and other related services. The current contract for these services is set to expire June 30, 2024. Therefore, staff solicited statement of qualifications from contractors for a new multi-year contract and are recommending that a contract be awarded to RJN Inc., DBA H&N Enterprises, for a total cumulative five year amount not to exceed $2,000,000 through June 30, 2029.

RECOMMENDED ACTION
Staff recommends adoption of this Resolution, authorizing the Mayor to execute an agreement with RJN Inc., DBA H&N Enterprises for flood control, creek maintenance, and open space weed abatement services for a total cumulative five year amount not to exceed $2,000,000 through June 30, 2029.

BACKGROUND/DISCUSSION
The City of San Ramon requires flood control, creek maintenance and open space weed abatement for 16 water quality control ponds, 10 detention basins, 4 bioswales, 4 miles of concrete v-ditch, and 24 open space mowing sites The work includes concrete v-ditch cleaning and repairs, manually, mechanically, and chemically perform weed-abatement services, litterabatement, sediment removal, creek weed and litter abatement, tulle cutting and removal, pampas grass removal, tree pruning, and sapling-brush removal services from creeks, flood control channels, water quality control ponds, detention basins, bioswales and open space firebreak mowing. The work requires complying with the restrictions imposed by the City's contract Biologist and adhering to the California Department Fish & Wildlife Routine Maintenance Agreement with the City of San Ramon. The work also includes fire break mowing

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along designated open spaces in compliance with San Ramon Valley Fire Protection District (SRVFPD) Regulations. Much of the work requires working on uneven terrain and sometimes requires working in one to two feet of standing water. Some work includes manually cutting and removing weeds, such as bulrush, tulles, pampas grasses, and other aquatic vegetation, with weed-eaters.

On May 28, 2019, City Council adopted Resolution No. 2019-055, authorizing an Agreement with RJN Inc., DBA H&N Enterprises (H&N), for flood control and weed abatement services for a total cumulative five-year amount not to exceed $1,500,000 effective July 1, 2019 through June 30, 2024. The Five-Year Agreement with RJN Inc., DBA H&N Enterprises is set to expire on June 30, 2024. In order to continue maintenance of the flood control channels and open space weed-abatement services, it is now necessary to authorize a new agreement.

Staff issued a Request for Qualifications (RFQ) for Flood Control, Creek Maintenance, and Open Space Weed Abatement Services on January 29, 2024. The RFQ was posted and advertised on the City’s website as required in the City’s Purchasing Policy. A mandatory pre-bid meeting was held on February 5, 2024, to answer questions and to provide a review of current service levels and expectations for services, including creek drainage maintenance activities such as, obstruction and debris removal, tulles and pampas grass abatement, concrete v-ditch cleaning, weed abatement around water quality control ponds, bio-swales, detention basins, tree pruning, and fire break weed abatement services along 24 open space sites. A total of three contractors showed interest and attended the mandatory meeting. On February 20, 2024, Statements of Qualifications (SOQs), and pricing were received from two contractors listed below:
• UST Testing Services, Inc.
• RJN Inc., DBA H&N Enterprises
A Contract Evaluation Panel compromised of Public Works staff reviewed the SOQs, and based upon the selection criteria identified in the RFQ, staff determined that H&N provided the most qualified and complete proposal and submitted the lowest unit prices overall. H&N has qualified staff on board, possesses all required insurance documents, and has successfully provided these services to the City in the past. Staff, therefore, recommends award of contract to H&N, for flood control, creek maintenance and open space weed abatement services beginning April 1, 2024 through June 30, 2029 and terminating the current Agreement (C2019-041) with H&N.

FISCAL ANALYSIS
It is anticipated that funds for the services to be provided under this contract will be allocated in each of the succeeding fiscal years starting in FY 2024/25. Funding for work under this contract for FY 2024/25 is allocated by a combination of General Fund, Storm Water Fund, Landscaping & Lighting District 1984-1 Funds, and the Dougherty Valley CSA M-29 assessments. The not to exceed amount has been adjusted to incorporate contingencies, enabling the swift resolution of unforeseen storm damage or maintenance requirements. There is sufficient funding in the proposed Public Works - Public Services Operating Budget to complete the services as recommended.

5.13 Packet Pg. 240

STEPS FOLLOWING APPROVAL
The City Attorney’s Office will forward the Agreement to RJN Inc., DBA H&N Enterprises, for execution. Upon receipt of the executed Agreement, certificate insurance and a copy of a current City business license, the City Attorney’s Office will send a copy of the executed Agreement to the Public Works - Public Services Division. Task letters will be issued for the services as required. Staff will continue to monitor the performance of the contractor throughout the remainder of the Agreement.

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RESOLUTION NO. 2024-043

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH RJN INC.,

DBA H&N ENTERPRISES, FOR FLOOD CONTROL, CREEK MAINTENANCE, AND OPEN SPACE WEED ABATEMENT SERVICES FOR A TOTAL CUMULATIVE FIVEYEAR AMOUNT NOT TO EXCEED $2,000,000 THROUGH JUNE 30, 2029 WHEREAS, the City of San Ramon requires flood control, creek maintenance, and open space weed abatement services for water quality control ponds, detention basins, bioswales, concrete v-ditch, and open space mowing sites, in compliance with the restrictions imposed by the City's contract Biologist that adheres to the California Department Fish & Wildlife Routine Maintenance Agreement with the City, and in compliance with San Ramon Valley Fire Protection District (SRVFPD) regulations on fire break mowing; and WHEREAS, on January 29, 2024, the City solicited Statement of Qualifications by Request for Qualifications (RFQ) for Flood Control, Creek Maintenance, and Open Space Weed Abatement Services in a manner prescribed by the City’s Purchasing Ordinance; and WHEREAS, on February 20, 2024, two (2) contractors submitted Statements of Qualifications; and
WHEREAS, after review of all Statement of Qualifications submitted pursuant to said RFQ, RJN Inc., DBA H&N Enterprises was accepted by the City and identified as most advantageous; and
WHEREAS, RJN Inc., DBA H&N Enterprises by reason of qualifications, experience and facilities for performing the type of services contemplated herein, has been chosen to provide requested services; and
WHEREAS, the current Agreement with, RJN Inc., DBA H&N Enterprises (C2019-041) will be terminated upon of execution of the new Agreement beginning April 1, 2024 through June 30, 2029; and
WHEREAS, the proposed Public Works - Public Services Operating Budget for FY 2024/25 contains sufficient funding from the General Fund, Storm Water Fund, Landscaping & Lighting District 1984-1, and the Dougherty Valley CSA M-29 and additional funding will be provided as appropriate and authorized.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an agreement with RJN Inc., DBA H&N Enterprises for flood control, creek maintenance, and open space weed abatement services for a total cumulative five year amount not to exceed $2,000,000 through June 30, 2029.

5.13 Packet Pg. 242
PASSED, APPROVED AND ADOPTED at the meeting of March 26, 2024 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.13 Packet Pg. 243

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Maria Fierner, Interim Public Works Director
By: Mike Dodds, Program Manager
SUBJECT: RESOLUTION NO. 2024-044 - Authorizing the Mayor to Execute an Agreement with ACCO Engineered Systems, Inc. for Heating, Ventilation, and Air Conditioning Maintenance and Repair Services for a Total Cumulative Five-Year Amount Not to Exceed $1,500,000 through June 30, 2029

EXECUTIVE SUMMARY
The City of San Ramon currently has a contract with Comfort International, Inc. (Comfort) for Heating, Ventilation and Air Conditioning (HVAC) services. Comfort performs routine maintenance and repair services on the HVAC systems and equipment of the City’s sixteen facilities, as well as larger repair or equipment replacement projects. The current contract for these services is set to expire on June 30, 2024. On January 29, 2024, staff issued a Request for Qualifications (RFQ), in an effort to obtain pricing prior to the FY 2024/25 budget process and prepare to award a new contract upon the current contract expiration. Based on the results of the RFQ, staff is recommending that ACCO Engineered Systems, Inc. (ACCO) be awarded the contract for HVAC maintenance and repair services at all City facilities for a total cumulative five-year amount not to exceed $1,500,000 through June 30, 2029.

RECOMMENDED ACTION
Staff recommends adoption of this Resolution, authorizing the Mayor to execute an agreement with ACCO Engineered Systems, Inc. for Heating, Ventilation, and Air Conditioning Maintenance and Repair Services for a total cumulative five-year amount not to exceed $1,500,000 through June 30, 2029

BACKGROUND/DISCUSSION
The City of San Ramon currently contracts with Comfort for routine HVAC maintenance and repair services for sixteen City facilities, consisting of approximately 74 HVAC units, split systems, package units, box car package units, exhaust fans, heat pumps, and evaporative coolers as well as emergency and unforeseen repairs for facilities and other specialized repair or equipment replacement projects. The contractor will also need to work closely with the City’s Energy Management System (EMS) and the City’s EMS provider.

5.14 Packet Pg. 244
On May 14, 2019, City Council adopted Resolution No. 2019-048, authorizing an Agreement with Comfort International, Inc. for Heating, Ventilation, and Air Conditioning Services in a five-year cumulative Agreement amount not to exceed $1,000,000 effective July 1, 2029 through June 30, 2024.

On July 25, 2023, City Council adopted Resolution 2023-088, authorizing Amendment No. 1 to the Agreement with Comfort International, Inc. (C2019-036) for Heating, Ventilation, and Air Conditioning (HVAC) Services for an additional amount of $300,000, for a total cumulative contract amount not to exceed $1,300,000 through June 30, 2024. The additional amount of $300,000 was necessary in order to continue to provide HVAC routine maintenance and to appropriately account for any unforeseen HVAC repairs and replacements should unit failures occur prior to the end of FY 2023/24.

Staff issued a Request for Qualifications (RFQ) for providing HVAC services for all City facilities on January 29, 2024. The RFQ was posted and advertised on the City’s website as required in the City’s Purchasing Policy. A mandatory pre-submittal meeting was held on February 5, 2024, to answer any pertinent questions and to provide a review of current service levels and expectations for HVAC services. A total of eight contractors showed interest and attended the mandatory meeting:

1. ACCO Engineered Systems, Inc.

2. Airteks.com, Inc.

3. Bel Air Mechanical

4. EMCOR Mesa Services

5. Frank M. Booth Inc.

6. M3 Service

7. Peterson Mechanical, Inc.

8. Prime Mechanical
On February 20, 2024, Statements of Qualifications (SOQs), and pricing were received from eight contractors listed below:

1. ACCO Engineered Systems, Inc.

2. Bel Air Mechanical

3. Comfort International, Inc.

4. EMCOR Services

5. Frank M. Booth Inc.

6. M3 Service

7. Peterson Mechanical, Inc.

8. Prime Mechanical
A Contract Evaluation Panel, comprised of Public Works staff, reviewed the SOQs and ranked them based upon the selection criteria identified in the RFQ. The scores provided by each panelist were averaged together to create a final score for each bidder. Comfort International, Inc. was disqualified for not attending the mandatory pre-submittal meeting.

5.14 Packet Pg. 245
After reviewing the SOQs, ACCO ranked highest due to the quality of their proposal, experience of their management staff, experience with similar contracts, technical proposal, and price. Staff, therefore, recommends award of contract to ACCO for HVAC services starting July 1, 2024 through June 30, 2029.

FISCAL ANALYSIS
The contract amount of $1,500,000 includes costs for routine HVAC maintenance and contingency for unforeseen repair services in City facilities. There is sufficient funding in the proposed Public Works - Public Services Operating Budget to complete the routine services as recommended. Funding for additional work under this contract will be provided by the Capital Improvement Budget and the Public Works - Public Services Operating Budget as appropriate and authorized.

STEPS FOLLOWING APPROVAL
The City Attorney’s Office will forward the Agreement to ACCO Engineered Services, Inc. for execution. Upon receipt of the executed Agreement, certificate insurance, and a copy of a current City business license, the City Attorney’s Office will send a copy of the executed Agreement to the Public Works - Public Services Division. Task letters will be issued for the services as required. Staff will continue to monitor the performance of the contractor throughout the remainder of the Agreement.

5.14 Packet Pg. 246
RESOLUTION NO. 2024-044

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH ACCO ENGINEERED SYSTEMS, INC. FOR HEATING, VENTILATION, AND AIR

CONDITIONING MAINTENANCE AND REPAIR SERVICES FOR A TOTAL CUMULATIVE FIVE-YEAR AMOUNT NOT TO EXCEED $1,500,000 THROUGH JUNE 30, 2029
WHEREAS, the City of San Ramon requires routine HVAC maintenance and repair services for sixteen City facilities, consisting of HVAC units, split systems, package units, box car package units, exhaust fans, heat pumps and evaporative coolers as well as emergency and unforeseen repairs for facilities and other specialized repair or equipment replacement projects; and
WHEREAS, on January 29, 2024, the City solicited Statement of Qualifications by Request for Qualifications (RFQ) for Heating, Ventilation, and Air Conditioning (HVAC) Maintenance and Repair Services in a manner prescribed by the City’s Purchasing Ordinance; and
WHEREAS, on February 20, 2024, eight contractors submitted Statements of Qualifications; and
WHEREAS, after review of all Statement of Qualifications submitted pursuant to said RFQ, ACCO Engineered Systems, Inc. (ACCO) was accepted by the City and identified as most advantageous and qualified; and
WHEREAS, there is sufficient funding in the proposed FY 2024/25 Public Works Operating Budget to provide routine services as recommended and additional funding will be provided by the Capital Improvement Budget and Public Works - Public Services Operating Budget as appropriate and authorized.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an agreement with ACCO Engineered Systems, Inc. for Heating, Ventilation, and Air Conditioning Maintenance and Repair Services for a total cumulative five-year amount not to exceed $1,500,000 through June 30, 2029.

PASSED, APPROVED AND ADOPTED at the meeting of March 26, 2024 by the following votes:

AYES:

NOES:

ABSENT:

5.14 Packet Pg. 247
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk

5.14 Packet Pg. 248

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Maria Fierner, Interim Public Works Director
By: Chen Hsieh, Senior Civil Engineer
SUBJECT: RESOLUTION NO. 2024-045 - Authorizing the Mayor to Execute an Agreement with Dutchover & Associates for On-Call Landscape Architecture Consulting Services for a Term Ending December 31, 2026, with the Option to Renew the Agreement for Up to Two Succeeding OneYear Terms, and in an Amount Not to Exceed $499,999 RESOLUTION NO. 2024-046 - Authorizing the Mayor to Execute an Agreement with Gates + Associates for On-Call Landscape Architecture Consulting Services for a Term Ending December 31, 2026, with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and in an Amount Not to Exceed $499,999
RESOLUTION NO. 2024-047 - Authorizing the Mayor to Execute an Agreement with PlaceWorks for On-Call Landscape Architecture Consulting Services for a Term Ending December 31, 2026, with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and in an Amount Not to Exceed $499,999

EXECUTIVE SUMMARY
As part of the Capital Improvement Program, other Public Works Projects, and development reviews and approvals, the City requires on-call landscape architecture consulting services. On December 22, 2023, staff advertised the Request for Qualifications (RFQ) for these services. On January 18, 2024, thirteen (13) firms submitted Statements of Qualifications (SOQs). Staff reviewed all SOQs and selected six firms to interview. Staff proposes to have three (3) On-Call Landscape Architecture Consulting Services contracts, each for a term ending December 31, 2026, with the option to renew the Agreements for up to two succeeding one-year terms, and in an amount not to exceed $499,999 each. The consultants were selected based on their qualifications and the ability to provide a range of services that are most aligned with the anticipated needs of the City.

RECOMMENDED ACTION

5.15 Packet Pg. 249
Staff recommends adoption of these Resolutions, authorizing the Mayor to execute Agreements with Dutchover & Associates, Gates + Associates, and PlaceWorks for On-Call Landscape Architecture Consulting Services for terms ending December 31, 2026, with the option to renew the Agreements for up to two succeeding one-year terms, and in an amount not to exceed $499,999 each.

BACKGROUND
As in previous years, the Public Works Department has utilized on-call consultant services agreements for specialty consulting services that are required on a periodic and recurring basis.

These specialty services include surveying and miscellaneous civil engineering; geotechnical engineering; traffic engineering; landscape architecture and design; pavement design; and materials testing and construction inspection. Staff has found that by procuring these services on an as-needed basis for various projects, the City has been able to obtain these services efficiently and economically.

DISCUSSION
The anticipated On-Call Landscape Architecture Consulting Services generally consist of:
preparation of conceptual designs and redesigns and cost estimates of parks and landscaped areas; preparation of revisions to previously approved park master plans; design and preparation of detailed plans, specifications, and estimates for landscaping and park projects; preparation of elevations and schematic design concepts for use with reports prepared by others for presentation to City Council, Parks and Community Services Commission, Park/Field user groups, neighborhood groups, school staff, etc.; peer-review landscape plans and specifications submitted to the City by developers and others; review and preparation of landscape and park standards; provision of inspection services for contracted landscape maintenance; and attendance at public meetings and participation in presentations to the City Council, Parks & Community Services Commission, the public, and others as needed. These services will be on an as-needed basis and the scope of services will be determined on a task-by-task basis. A separate fee proposal will be required for each task requested.

On December 22, 2023, staff advertised on the City’s website the Request for Qualifications (RFQ) for On-Call Landscape Architecture Consulting Services. As a result, the following thirteen (13) firms submitted Statement of Qualifications (SOQs):

1. BFS Landscape Architects

2. Callander Associates

3. Carducci & Associates

4. Cunningham Engineering

5. Dutchover & Associates

6. Gates + Associates

7. Integra+

8. Nuvis Landscape Architecture

9. O'Dell Engineering

10. PGA Design

5.15 Packet Pg. 250

11. PlaceWorks

12. SWA Group

13. Verde Design
A selection panel consisting of four (4) City staff members evaluated the SOQs and each firm was rated on their qualifications, relevant experience, proposed staffing, pricing, proposed approaches, references, and the best fit with the City’s needs. Staff selected the following six (6) firms for interviews, which were held on February 21 and 22, 2024:

1. Carducci & Associates

2. Dutchover & Associates (Dutchover)

3. Gates + Associates (Gates)

4. O'Dell Engineering

5. PlaceWorks

6. Verde Design
Based on the results of the interviews and the anticipated needs of the City, staff selected Dutchover, Gates, and PlaceWorks to provide these services. Dutchover and PlaceWorks currently have similar contracts with the City. Dutchover has provided peer-review and inspection services; they are very familiar with the City’s standards and expectations; recently, PlaceWorks has successfully completed the Master Plan for the Crow Canyon Garden Facilities Improvement Project. Gates is the landscape designer of many parks and development projects in San Ramon, including Sunrise Ridge Park in The Preserve Development. Each firm is capable and willing to provide on-call landscape architecture consulting services.

In order to promote higher competition, manage the contracts more efficiently and costeffectively, and select the right contractor for each project, staff proposes to have three (3) OnCall Landscape Architecture Consulting Services contracts. Each contract will be for a term through December 31, 2026, and with the option to renew the Agreements for up to two succeeding one-year terms. With three (3) as needed consultants on board with the City, staff will have more flexibility to meet the City’s strict deadlines for delivery of work. Additionally, since CIP projects tend to span more than one year from start to completion, multi-year contracts help reduce disruptions to projects. The not-to-exceed amount of $499,999 each is an estimate of the services that may be required during the term of the contracts. The services will be on an asneeded basis and the scope of services will be determined when such services are requested on a task-by-task basis. A separate fee proposal will be required for each task requested.

FISCAL ANALYSIS
These Agreements will be funded from individual CIP project budgets or operating budgets that already have been approval by the City Council.

STEPS FOLLOWING APPROVAL
The City Attorney’s Office will forward the Contract Agreements to Dutchover & Associates, Gates + Associates, and PlaceWorks for execution. Upon receipt of the executed Agreements,

5.15 Packet Pg. 251
certificates of insurance, and copies of a current City business license, the City Attorney’s Office will send a copy of the executed Contract Agreements and all attachments to the Public Works Department – Public Services Division. A task letter will be issued when services are required.

5.15 Packet Pg. 252
RESOLUTION NO. 2024-045

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH DUTCHOVER & ASSOCIATES FOR ON-CALL LANDSCAPE ARCHITECTURE CONSULTING SERVICES FOR A TERM ENDING DECEMBER 31, 2026, WITH THE OPTION TO

RENEW THE AGREEMENT FOR UP TO TWO SUCCEEDING ONE-YEAR TERMS, AND IN AN AMOUNT NOT TO EXCEED $499,999
WHEREAS, the City desires to obtain On-Call Landscape Architecture Consulting Services for a term ending December 31, 2026, and with the option to renew the Agreement for up to two succeeding one-year terms; and
WHEREAS, on December 22, 2023, the City advertised the Request for Qualifications for On-Call Landscape Architecture Consulting Services on the City’s website; and WHEREAS, thirteen (13) Statements of Qualifications were received and opened on January 18, 2024; and
WHEREAS, the City completed the consultant selection process to determine the most qualified firm(s) to perform said services; and
WHEREAS, Dutchover & Associates is qualified and able to perform such services, has been recommended by staff, and has submitted to the City a statement of qualifications setting forth the terms and conditions under which the firm is willing to perform such services.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an Agreement with Dutchover & Associates for On-Call Landscape Architecture Consulting Services for a term ending December 31, 2026, with the option to renew the Agreement for up to two succeeding one-year terms, and in an amount not to exceed $499,999.

PASSED, APPROVED AND ADOPTED at the meeting of March 26, 2024, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
___________________________
Christina Franco, City Clerk

5.15 Packet Pg. 253
RESOLUTION NO. 2024-046

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH
GATES + ASSOCIATES FOR ON-CALL LANDSCAPE ARCHITECTURE
CONSULTING SERVICES FOR A TERM ENDING DECEMBER 31, 2026, WITH THE

OPTION TO RENEW THE AGREEMENT FOR UP TO TWO SUCCEEDING
ONE-YEAR TERMS, AND IN AN AMOUNT NOT TO EXCEED $499,999 WHEREAS, the City desires to obtain On-Call Landscape Architecture Consulting Services for a term ending December 31, 2026, and with the option to renew the Agreement for up to two succeeding one-year terms; and
WHEREAS, on December 22, 2023, the City advertised the Request for Qualifications for On-Call Landscape Architecture Consulting Services on the City’s website; and WHEREAS, thirteen (13) Statements of Qualifications were received and opened on January 18, 2024; and
WHEREAS, the City completed the consultant selection process to determine the most qualified firm(s) to perform said services; and
WHEREAS, Gates + Associates is qualified and able to perform such services, has been recommended by staff, and has submitted to the City a statement of qualifications setting forth the terms and conditions under which the firm is willing to perform such services.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an Agreement with Gates + Associates for On-Call Landscape Architecture Consulting Services for a term ending December 31, 2026, with the option to renew the Agreement for up to two succeeding one-year terms, and in an amount not to exceed $499,999.

PASSED, APPROVED AND ADOPTED at the meeting of March 26, 2024, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
___________________________
Christina Franco, City Clerk

5.15 Packet Pg. 254
RESOLUTION NO. 2024-047

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH

PLACEWORKS FOR ON-CALL LANDSCAPE ARCHITECTURE CONSULTING SERVICES FOR A TERM ENDING DECEMBER 31, 2026, WITH THE OPTION TO

RENEW THE AGREEMENT FOR UP TO TWO SUCCEEDING ONE-YEAR TERMS, AND IN AN AMOUNT NOT TO EXCEED $499,999
WHEREAS, the City desires to obtain On-Call Landscape Architecture Consulting Services for a term ending December 31, 2026, and with the option to renew the Agreement for up to two succeeding one-year terms; and
WHEREAS, on December 22, 2023, the City advertised the Request for Qualifications for On-Call Landscape Architecture Consulting Services on the City’s website; and WHEREAS, thirteen (13) Statements of Qualifications were received and opened on January 18, 2024; and
WHEREAS, the City completed the consultant selection process to determine the most qualified firm(s) to perform said services; and
WHEREAS, PlaceWorks is qualified and able to perform such services, has been recommended by staff, and has submitted to the City a statement of qualifications setting forth the terms and conditions under which the firm is willing to perform such services.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an Agreement with PlaceWorks for On-Call Landscape Architecture Consulting Services for a term ending December 31, 2026, with the option to renew the Agreement for up to two succeeding one-year terms, and in an amount not to exceed $499,999.

PASSED, APPROVED AND ADOPTED at the meeting of March 26, 2024, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
___________________________

5.15 Packet Pg. 255
Christina Franco, City Clerk

5.15 Packet Pg. 256

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Maria Fierner, Interim Public Works Director
By: Chris Weeks, Transportation Division Manager
SUBJECT: Transportation Advisory Committee Appointments

RECOMMENDED ACTION
The Planning Commission recommends the appointment of Joy Bhattacharya, Edward Carranza, and Nolan Chen to serve as regular members on the Transportation Advisory Committee with terms expiring January 2026, and Lillie Lam as a regular member of the Transportation Advisory Committee with a term expiring January 2025. The Planning Commission also recommends the appointment of one member of the San Ramon Chamber of Commerce as a representative to the Transportation Advisory Committee for a term to run through January 2026, to be filled at a future date.

BACKGROUND/DISCUSSION
The Transportation Advisory Committee consists of seven members – six from the San Ramon community and one representative from the Chamber of Commerce, each serving a two-year term. Appointments are made by the City Council in February of each year.

The City Clerk listed the vacancies on the City’s website and social media accounts soliciting applications. There are currently five (5) vacancies consisting of three (3) regular members and one (1) representative from the Chamber of Commerce with terms expiring January 2026, and one (1) regular member with a term expiring January 2025. There were six (6) applications received for consideration.

An Ad Hoc Committee of the Planning Commission interviewed the applicants on February 22, 2024 and recommended the appointment of Joy Bhattacharya, Edward Carranza, and Nolan Chen to serve as regular members of the Transportation Advisory Committee with terms expiring January 2026, and Lillie Lam as a regular member of the Transportation Advisory Committee with a term expiring January 2025.

In addition, the San Ramon Chamber of Commerce will recommend one member as a representative on the Transportation Advisory Committee for a term to run through January 2026, to be named at a later date.

The Planning Commission approved the Ad Hoc Committee’s recommendations on March 19,

5.16 Packet Pg. 257
2024, and recommended they be forwarded to the City Council for appointment.

STEPS FOLLOWING APPROVAL
Staff will notify the Committee appointee(s) of upcoming meeting dates, times, and location.

5.16 Packet Pg. 258

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Brad Morris, Division Manager
SUBJECT: Senior Citizens Advisory Committee Appointments RECOMMENDED ACTION:

The Parks and Community Services Commission recommends the appointment of Richard Adler, Carlos Carazo, and Junming Tu to serve as regular members of the Senior Citizens Advisory Committee with terms expiring March 2026.

BACKGROUND:

The Senior Citizens Advisory Committee consists of seven regular members and two alternate members, each serving a two-year term. Appointments are made by the City Council in March and terms commence with the first meeting in April of each year.

There are currently four vacancies, consisting of three regular positions and one alternate position on this Committee. The City Clerk listed the vacancies on the City’s website and social media accounts soliciting applications. Three applications were received for consideration:

Richard Adler, Carlos Carazo, and Junming Tu.

An Ad Hoc Committee of the Parks and Community Services Commission consisting of Commissioner Bried and Lopez-Lucey interviewed the applicants on Friday, March 1, 2024, and recommended the appointment of Richard Adler, Carlos Carazo, and Junming Tu to serve as regular members on the Senior Citizens Advisory Committee with a term expiring March 2026.

The Parks and Community Services Commission approved the recommendation on March 13, 2024, and recommended it be forwarded to the City Council for consideration and appointment.

FISCAL ANALYSIS
None

STEPS FOLLOWING APPROVAL
Staff will notify the Committee members of upcoming meeting dates, times and locations.

5.17 Packet Pg. 259

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Brad Morris, Division Manager
SUBJECT: Library Advisory Committee Appointments
RECOMMENDED ACTION:

The Parks and Community Services Commission recommends the appointment of Cindy Alpert, Richard DeWath, and Mousumi Kottakota to serve as regular members of the Library Advisory Committee with terms expiring March 2026 and Tiffany Yang to serve as Alternate #2 with a term expiring in March 2026.

BACKGROUND:

The Library Advisory Committee consists of five regular members and two alternate members, each serving a two-year term. Appointments are made by the City Council in March and terms commence with the first meeting in April of each year.

There are currently four vacancies, consisting of three regular positions and one alternate position on this Committee. The City Clerk listed the vacancies on the City’s website and social media accounts soliciting applications. Four applications were received for consideration: Cindy Alpert, Richard DeWath, Mousumi Kottakota, and Tiffany Yang.

An Ad Hoc Committee of the Parks and Community Services Commission consisting of Commissioners Oseland and Levy interviewed the applicants on Thursday, February 29, 2024, and recommended the appointment of Cindy Alpert, Richard DeWath, and Mousumi Kottakota to serve as regular members and Tiffany Yang as Alternate #2 on the Library Advisory Committee with terms expiring in March 2026.

The Parks and Community Services Commission approved the recommendation on March 13, 2024, and recommended it be forwarded to the City Council for consideration and appointment.

FISCAL ANALYSIS
None

STEPS FOLLOWING APPROVAL

5.18 Packet Pg. 260
Staff will notify the Committee members of upcoming meeting dates, times and locations.

5.18 Packet Pg. 261

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Brad Morris, Division Manager
SUBJECT: Arts Advisory Committee Appointments
RECOMMENDED ACTION:

The Parks and Community Services Commission recommends the appointment of Robert Bickel, Lisa Radzanowski, and Ranjini Venkatachari to serve as regular members of the Arts Advisory Committee with terms expiring March 2026.

BACKGROUND/DISCUSSION:

The Arts Advisory Committee consists of seven regular members and two alternate members, each serving a two-year term. Appointments are made by the City Council in March and terms commence with the first meeting in April of each year.

There are currently four vacancies, consisting of three regular positions and one alternate position on this Committee. The City Clerk listed the vacancies on the City’s website and social media accounts soliciting applications. Three applications were received for consideration:

Robert Bickel, Lisa Radzanowski, and Ranjini Venkatachari.

An Ad Hoc Committee of the Parks and Community Services Commission consisting of Commissioners Doerlich and Owens interviewed the applicants on Monday, March 4, 2024, and recommended the appointment of Robert Bickel, Lisa Radzanowski, and Ranjini Venkatachari to serve as regular members on the Arts Advisory Committee with a term expiring March 2026.

The Parks and Community Services Commission approved the recommendation on March 13, 2024, and recommended it be forwarded to the City Council for consideration and appointment.

FISCAL ANALYSIS
None

STEPS FOLLOWING APPROVAL
Staff will notify the Committee members of upcoming meeting dates, times and locations.

5.19 Packet Pg. 262

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Steve Cox, Program Supervisor
SUBJECT: Library Advisory Committee Annual Report

RECOMMENDED ACTION
It is recommended that the City Council receive the Library Advisory Committee Annual Report for 2023 and provide feedback to the Library Advisory Committee for the 2024 year.

BACKGROUND/DISCUSSION
The City Council adopted a procedure for all city committees whereby each committee would provide an annual report to the City Council on their operations, accomplishments, and work plans.

This report was prepared by the Library Advisory Committee with input from staff and approved by the Committee on January 12, 2024. The Parks and Community Services Commission reviewed the report on March 13, 2024 and recommended it be forwarded to the City Council.

FISCAL ANALYSIS
The Library Advisory Committee is under the purview of the Parks and Community Services Department. There are no fiscal implications with the acceptance of this report.

STEPS FOLLOWING APPROVAL
The Library Advisory Committee will proceed with their work plan and goals for 2024 as approved.

ATTACHMENT
A: Library Advisory Committee 2023 Annual Report
B: Library Advisory Committee 2023 Annual Report Presentation

9.1 Packet Pg. 263

ATTACHMENT A
Library Advisory Committee 2023 Annual Report 1
San Ramon Library Dougherty Station Library

SAN RAMON

LIBRARY ADVISORY COMMITTEE
2023 ANNUAL REPORT
Members
Richard DeWath – Chair
Dinesh Govindarao – Vice Chair
Cindy Alpert
Deepti Mahajan
Johnny Tung
Mousumi Kottakota (Alternate)
Kyle Levy (Appointed to the PCS Commission July 2023)
Table of Contents
I. Charge of the Committee...................................................................................................................... 2 II. History of the Committee ..................................................................................................................... 2 III. Committee Operations.......................................................................................................................... 2 IV. Activities of the Library Advisory Committee ................................................................................... 3 A. Sub-Committees................................................................................................................................... 3 B. Completed Goals and Objectives for 2023... ..................................................................................... 3 V. 2024 Recommended Goals and Objectives......................................................................................... 3

9.1.a
Packet Pg. 264 Attachment: A: Library Advisory Committee 2023 Annual Report (2024-11 : LAC Annual Report)

ATTACHMENT A
Library Advisory Committee 2023 Annual Report 2
I. Charge of the Committee
A. Make recommendations to the staff, Parks and Community Services Commission, Contra Costa County Library officials and City Council on the delivery of library programs, facilities, activities, services and policies.

B. Appoint Policy, Program and Facility, standing sub-committees and other sub-committees as necessary to provide preliminary review and comment of recommendations prior to being presented to full Committee.

C. Receive and evaluate input from the community, including input from individuals and organizations on issues relevant to the libraries’ plan of service.

D. Act as a liaison for library issues to other governmental, non-profit, and private organizations.

E. Serve as a resource and advocate to the City on library issues.

F. Provide feedback to staff on the assessment of current and future needs of the libraries for the purpose of program and facility planning.

G. To review County library policies and provide input to the County on policies for the San Ramon Libraries.

II. History of the Committee
This committee was established by the City Council on April 28, 1992, pursuant to a recommendation from the Library Advisory Task Force's (established October 1990) final report presented to the City Council on April 28, 1992.

The Parks and Community Services Commission
interviewed the initial Library Advisory Committee
applicants on May 27, 1992, and the final appointment
was made by the City Council on June 9, 1992.

The Library Advisory Committee is comprised of 5 regular members and 2 alternates.

III. Committee Operations
The Library Advisory Committee is an advisory body to the City Council and is under the purview of the Parks and Community Services Commission. A Parks and Community Services Recreation Supervisor is the staff liaison to the Committee. The San Ramon Libraries Branch Managers also serves as a staff resource to the Committee.

9.1.a
Packet Pg. 265 Attachment: A: Library Advisory Committee 2023 Annual Report (2024-11 : LAC Annual Report)

ATTACHMENT A
Library Advisory Committee 2023 Annual Report 3
The Committee receives updates from the County Librarians, the San Ramon representative to the County Library Commission, and the San Ramon Library Foundation. Liaisons from the City Council, Parks and Community Services Commission, the Teen Council and the Senior Advisory Committee also attend the meetings.

The Committee meets every quarter on the second Thursday of January, April, July, and October at 6:00 P.M. in the San Ramon Library or the Dougherty Station Library and schedules special meetings as needed.

IV. Activities of the Library Advisory Committee
A. Sub-Committees

1. Libraries’ Annual Report. The Library Advisory Committee did not appoint an annual report Sub-Committee during this year.

B. Completed Goals and Objectives
The Library Advisory Committee’s progress is summarized below.

1. The Library Advisory Committee will monitor the retention and use of the Library Performance Standards, or Library Performance Metrics, outlined in the City’s General Plan 2035 update (July 9, 2014).

The City of San Ramon Parks and Community Services Division Manager and Recreation Supervisor provided the Library Advisory Committee with a staff report and update on the Library Performance Standards at the April 13, 2023 meeting. The Library performance standards include items such as number of power outlets, chairs, meeting rooms, and operation hours. The Committee provided feedback to City and County staff. The report provided information on each performance standard or metrics and demonstrated how the standards were currently being met or what areas needed to be improved on.

2. The Library Advisory Committee will continue to evaluate library services to ensure San Ramon's library services meet and respond to the evolving needs of the community.

The City of San Ramon Parks and Community Services Division Manager, Recreation Supervisor and the County Library Managers provided the Library Advisory Committee with Staff reports and updates throughout the year, updating the status of library programs and events at the San Ramon Library and Dougherty Station Library. Updates focused on the status of various library programs and events, facility utilization, funding, hours of operation, staffing, and overall circulation at the San Ramon Library and Dougherty Station Library.

3. The Library Advisory Committee will continue to monitor the programming and operations of the library at the San Ramon DVC campus and the impact the new facility has on the overall

9.1.a
Packet Pg. 266 Attachment: A: Library Advisory Committee 2023 Annual Report (2024-11 : LAC Annual Report)

ATTACHMENT A
Library Advisory Committee 2023 Annual Report 4
library offerings to the community. Committee Members will continue to visit the library throughout the year and report back on their findings.

This goal was deferred due to other committee priorities. The Library Advisory Committee will monitor the programming and operations of the library at the San Ramon DVC campus and will revisit and reevaluate the goal next year.

4. The Library Advisory Committee will monitor the Contra Costa County Library Strategic Plan implementation in San Ramon.

The Library Advisory Committee received an update on the Contra Costa County Library Strategic Plan implementation by the Community Librarian at the October 11, 2023 meeting.

The update included information on the progress, achievements, challenges, and future steps related to the strategic plan and operations of the library. The Library Advisory Committee provided feedback on the information received.

5. The Library Advisory Committee will review and approve the StoryWalk books that are presented by the Youth Services Librarian.

The Library Advisory Committee reviewed and approved the StoryWalk stories including Bear Came Along for Spring, A Park Connects Us for Summer, Goodbye Summer, Hello Autumn for Fall, and The Scarecrow for Winter.

6. Receive a presentation on the current hours of library services provided by Contra Costa County and the current City subsidy for additional hours of Library Services.

This goal was deferred due to other committee priorities. The Library Advisory Committee will receive a presentation on library services and the City subsidy for additional hours of Library services at a future meeting.

V. 2024 Recommended Goals and Objectives
Goals for 2024 focus on five main goals of the San Ramon Parks, Trails, Open Space, and Recreation Master:

4.1D Maintain and enhance the partnership and joint use agreements with San Ramon Unified School District to maintain community access to neighborhood and community park amenities and recreation facilities.

4.3B Incorporate art, nature, education, and culture into parks to create distinction between facilities and enhance place-making.

4.5B Continue tracking of performance measures for recreation programs to continually evaluate need, market focus, and the ability of the program to meet service and financial goals.

4.6E Maintain and enhance partnerships to implement Master Plan recommendations (e.g., SRVUSD, EBRPD, community foundations, volunteer groups, business community, Walking District Committee, and hospitals).

9.1.a
Packet Pg. 267 Attachment: A: Library Advisory Committee 2023 Annual Report (2024-11 : LAC Annual Report)

ATTACHMENT A
Library Advisory Committee 2023 Annual Report 5

1. The Library Advisory Committee will monitor the retention and use of the Library Performance Standards, or Library Performance Metrics, outlined in the City’s General Plan 2040 update. (Master Plan Goals 4.5B)

2. The Library Advisory Committee will continue to evaluate library services to ensure San Ramon's libraries’ services meet and respond to the evolving needs of the community. (Master Plan Goals 4.1D)

3. The Library Advisory Committee Members will continue to monitor library services offered in San Ramon and visit the San Ramon Library, Dougherty Station Library and Diablo Valley College Library throughout the year and report back on their findings. (Master Plan Goals

4.6E)

4. The Library Advisory Committee will continue to monitor the Contra Costa County Library Strategic Plan implementation in San Ramon. (Master Plan Goal 4.6E)

5. The Library Advisory Committee will review and approve the StoryWalk books that are presented by the Community Library Manager. (Master Plan Goal 4.3B)

6. The Library Advisory Committee will receive a presentation on the current hours of library services provided by Contra Costa County and the City subsidy required to maintain additional hours of Library Services in the community. (Master Plan Goal 4.1D)

7. The Library Advisory Committee will collaborate with the County and City to explore a process to gather feedback from San Ramon library users on possible service enhancements. (Master Plan Goal 4.6E)

9.1.a
Packet Pg. 268 Attachment: A: Library Advisory Committee 2023 Annual Report (2024-11 : LAC Annual Report) San Ramon Library
Advisory Committee
2023 Annual Report

CITY COUNCIL
MARCH 26, 2024
The Library Advisory
Committee Members
• Richard DeWath– Chair
• Dinesh Govindarao– Vice Chair
• Cindy Alpert
• Deepti Mahajan
• Johnny Tung
• Mousumi Kottakota- Alternate
• Kyle Levy – Appointed to the PCS
Commission July 2023

9.1.b
Packet Pg. 269 Attachment: B: Library Advisory Committee 2023 Annual Report Presentation (2024-11 : LAC Annual Report) Charge of the Committee
Make recommendations to
staff, Commission, Contra
Costa County Library officials
and City Council on the
delivery of library services.

Receive and evaluate input
from the community.

Act as a liaison for library
issues to other governmental,
non-profit and private
organizations.

Serve as a resource and
advocate to the City on
library issues.

Review County library
policies and provide input to
the County on policies for the
San Ramon libraries.
2023 Goals and Objectives
SIX GOALS AND OBJECTIVES WERE SET FOR 2023
The Library Advisory Committee will monitor
the retention and use of the Library
Performance Standards, or Library
Performance Metrics, outlined in the City’s
General Plan 2035 update (July 9, 2014).

The City of San Ramon Parks and Community
Services Division Manager and Recreation
Supervisor provided the Library Advisory
Committee with a staff report and update on
the Library Performance Standards at the April
13, 2023 meeting.

9.1.b
Packet Pg. 270 Attachment: B: Library Advisory Committee 2023 Annual Report Presentation (2024-11 : LAC Annual Report) 2023 Goals and Objectives

CONTINUED
The Library Advisory Committee will continue
to evaluate library services to ensure San
Ramon's library services meet and respond
to the evolving needs of the community.

City and County Staff provided the Library
Advisory Committee with Staff reports and
updates throughout the year, updating the
status of library programs and events at the
San Ramon Library and Dougherty Station
Library.
2023 Goals and Objectives

CONTINUED
The Library Advisory Committee will
continue to monitor the programming and
operations of the library at the San Ramon
DVC campus and the impact the new
facility has on the overall library offerings
to the community.

This goal was deferred due to other
committee priorities.

9.1.b
Packet Pg. 271 Attachment: B: Library Advisory Committee 2023 Annual Report Presentation (2024-11 : LAC Annual Report) 2023 Goals and Objectives

CONTINUED
The Library Advisory Committee will
monitor the Contra Costa County Library
Strategic Plan implementation in San
Ramon.

The Library Advisory Committee received
an update on the Contra Costa County
Library Strategic Plan implementation by
the Community Librarian and provided
feedback on the information received.
2023 Goals and Objectives

CONTINUED
The Library Advisory Committee will
review and approve the StoryWalk books
that are presented by the Youth Services
Librarian.

The Library Advisory Committee reviewed
and approved the StoryWalk stories
including Bear Came Along for Spring, A
Park Connects Us for Summer, Goodbye
Summer, Hello Autumn for Fall, and The
Scarecrow for Winter.

9.1.b
Packet Pg. 272 Attachment: B: Library Advisory Committee 2023 Annual Report Presentation (2024-11 : LAC Annual Report) 2023 Goals and Objectives

CONTINUED
Receive a presentation on the current
hours of library services provided by
Contra Costa County and the current City
subsidy for additional hours of Library
Services.

This goal was deferred due to other
committee priorities. The Library Advisory
Committee will receive a presentation on
library services and the City subsidy for
additional hours of Library services at a
future meeting.

Goals and Objectives for 2024
Goals for 2024 focus on four main goals of the San Ramon Parks, Trails, Open Space, and Recreation Master Plan:

4.1D Maintain and enhance the partnership and joint
use agreements with San Ramon Unified School
District to maintain community access to
neighborhood and community park amenities and
recreation facilities.

4.3B Incorporate art, nature, education, and culture into parks to create distinction between facilities and
enhance place-making.

9.1.b
Packet Pg. 273 Attachment: B: Library Advisory Committee 2023 Annual Report Presentation (2024-11 : LAC Annual Report) Goals and Objectives for 2024

CONTINUED

4.5B Continue tracking of performance
measures for recreation programs to
continually evaluate need, market
focus, and the ability of the program
to meet service and financial goals.

4.6E Maintain and enhance partnerships
to implement Master Plan
recommendations (e.g., SRVUSD,
EBRPD, community foundations,
volunteer groups, business
community, Walking District
Committee, and hospitals).

Goals and Objectives for 2024
The Library Advisory Committee will monitor the retention and use of the Library Performance Standards, or Library Performance Metrics, outlined in the City’s General Plan 2040 update. (MPG 4.5B, 4.6E)
The Library Advisory Committee will continue to evaluate library services to ensure San Ramon's libraries’ services meet and respond to the evolving needs of the community. (MPG 4.1D)
The Library Advisory Committee Members will continue to monitor library services offered in San Ramon and visit the San Ramon Library, Dougherty Station Library and Diablo Valley College throughout the year and report back on their findings.
(MPG 4.6E)

CONTINUED

9.1.b
Packet Pg. 274 Attachment: B: Library Advisory Committee 2023 Annual Report Presentation (2024-11 : LAC Annual Report) Goals and Objectives for 2024
The Library Advisory Committee will continue to monitor the Contra Costa County Library Strategic Plan implementation in San Ramon.
(MPG 4.6E)
The Library Advisory Committee will review and approve the StoryWalk books that are presented by the Community Library Manager.
(MPG 4.3B)
The Library Advisory Committee will receive a presentation on the current hours of library services provided by Contra Costa County and the City subsidy required to maintain additional hours of Library Services in the community.
(MPG 4.1D)

CONTINUED
Goals and Objectives for 2024
Collaborate with the County and City to explore a process to gather feedback from San Ramon library users on possible service enhancements.
(MPG 4.6E)

CONTINUED

9.1.b
Packet Pg. 275 Attachment: B: Library Advisory Committee 2023 Annual Report Presentation (2024-11 : LAC Annual Report) Questions, Comments, Ideas

9.1.b
Packet Pg. 276 Attachment: B: Library Advisory Committee 2023 Annual Report Presentation (2024-11 : LAC Annual Report)

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Maria Fierner, Interim Public Works Director
By: Kerry Parker, Public Works Program Manager
SUBJECT: Public Hearing: Introduction of Ordinance (Next in Line) - Repealing and Replacing Title B, Division B6 (Health, Sanitation and Environmental Quality), Chapter III (Ozone Depletion Control), Article 1 (Chlorofluorocarbon-Processed Food Packaging) of the San Ramon Municipal Code

EXECUTIVE SUMMARY
In 1989, the City banned the use and sale of chlorofluorocarbon (CFC) processed food packaging by restaurants and retail food vendors. The Ordinance was initially introduced by staff to target a reduction in the use of polystyrene foam foodware that was produced using CFCs, a material that is a nuisance to the environment. Staff seeks to amend the 1989 Ordinance to specify that all polystyrene foam is banned for use as takeout foodware by any food or drink vendor within jurisdictional limits, as the material is harmful to wildlife whether made with or without CFCs, and there are substitute foodware options widely available on the market that are recyclable or compostable.

RECOMMENDED ACTION
Staff recommends that the City Council receive the staff report, introduce the Ordinance (next in line), waive the reading and read by title only, open the public hearing to consider the proposed Ordinance, receive public testimony, close the public hearing, deliberate and, if appropriate, set the Ordinance for adoption on April 9, 2024.

BACKGROUND
Polystyrene foam is not compostable, nor meaningfully recyclable. Broken pieces of polystyrene foam look identical to the eggs and food eaten by animals and fish but are poisonous to wildlife.

As this material is continuously pulverized by wind, water, and weather down to very small particles, these microplastics are a serious harm to the environment. Polystyrene foam is not recyclable in the curbside collection program provided by ACI of San Ramon, the City’s franchised hauler, for residential and commercial curbside waste collection, nor in any other single-stream recycling system (ex. blue cart co-mingled recycling) and must be placed in the trash.

9.2 Packet Pg. 277
To date, foamed polystyrene has been banned in over 135 jurisdictions in California, starting in 1988. At that time, foamed polystyrene was commonly produced with CFCs, which are ozonedepleting chemicals, and the reduction of the use of these chemicals was the focus for many of the original bans on this material. Ordinance No. 166 was originally written to be part of the polystyrene foam reduction movement but was eventually reduced to the specific ozonedepleting chemical of concern in the manufacture of the products, instead of the problematic material itself. In 1989, polystyrene foam instead began to be manufactured with hydrochlorofluorocarbons (HCFCs) or hydrofluorocarbons (HFCs); this rendered the original Ordinance irrelevant within a very short time, although other problems with foamed polystyrene remain.

Concord, El Cerrito, Hercules, Lafayette, Martinez, Pinole, Pittsburg, Richmond, San Pablo, and Walnut Creek have also banned the material for use in various ways, but mostly for the use of takeout foodware in restaurants. Contra Costa County banned the material for use as foodware in restaurants and convenience stores in 2020 in all unincorporated communities, to match other restrictions in 10 of the 19 jurisdictions in the County.

Further, Senate Bill (SB) 54, the Plastic Pollution Prevention and Packaging Producer Responsibility Act, requires that by 2032 single-use plastic packaging and foodware be cut by 25% and a minimum 65% recycling rate of these plastics, and that 100% of single-use packaging and foodware be truly recyclable or compostable. Under SB 54, polystyrene foam foodware is subject to a Statewide ban in 2026 because it cannot be meaningfully recycled in municipal systems.

The process for recycling foamed polystyrene is prohibitively expensive, estimated to cost around $3,000 per ton to process. To put this in context, it costs under $100 to recycle a ton of paper. In the best of current recycling systems in California, polystyrene foam is recycled at a rate of about 1% to 5% of all material produced. This is well below the required 65% threshold in SB 54, primarily because the material must be clean and in bulk quantities to be processed for recycling. Foodware (clamshells or cups) are not recyclable in this scenario because they are likely soiled with residue food and liquids.

DISCUSSION
Instead of instituting a plastic foodware or disposable foodware ban, the City proclaimed on April 26, 2022, that consumers and businesses will strive to use reusable dishware wherever possible and to create a Trash-Free San Ramon. Over 20 businesses in the City have been recognized for their efforts to reduce the use of disposable foodware, mostly by relying on reusable dishware for dine-in, or by incentivizing customers to bring in their cups and/or containers to be filled with their products.

In addition, staff recognizes that SB 54 will eventually result in the phasing out of polystyrene foam foodware. However, there are some single-use materials that are so inherently harmful to the environment that they require further scrutiny on whether they should be allowed to be used as takeout material at all. The marketplace for takeout cups and clamshells is much broader than it was in 1989, and many of these alternatives are more readily recyclable or compostable.

9.2 Packet Pg. 278
However, staff has noted that polystyrene foam is still in use by restaurants and vendors have wanted to use it at City events. Therefore, staff wishes to level the playing field among businesses that are making great efforts to be environmentally conscious and those who are not.

Polystyrene foam cups and clamshells should not be used in single-use fashion, as the permanence of the substance in the environment at the microscopic-level unnecessarily poses harm to wildlife and the planet.

To reduce this polluting impact, this amendment to the Ordinance proposes to prohibit the use of polystyrene foam foodware for food vendors beginning May 9, 2024. See Attachment A for the proposed text changes to the 1989 Ordinance. Any remaining stock of polystyrene foam foodware that businesses currently have should be used up by December 31, 2024, when the proposed enforcement of this amendment to the Ordinance is set to begin.

All food and drink vendors that have business licenses on record will receive a letter detailing these changes, accompanied by a flyer (See Attachment B) that helps to explain the elimination of polystyrene foam foodware. Staff will provide technical assistance to vendors looking to find replacement foodware that is more recyclable or compostable in our current curbside collection program.

Policy Committee
Staff discussed the proposed modifications to the Ordinance with the Policy Committee on February 28, 2024. The Committee agreed with the proposed changes but requested that staff explore the potential impacts on businesses and either extend the enforcement date or modify language for exceptions due to hardship, as may be appropriate. Based on preliminary outreach, staff anticipates that the Ordinance will likely not impose hardships upon restaurants; however, in order to minimize that potential, the enforcement date after which any stockpiles of polystyrene would have to have been used by a vendor has been extended to December 31, 2024.

FISCAL ANALYSIS
There is minimal fiscal impact on the City to adopt the amended Ordinance. Staff will continue to perform regular outreach to the applicable commercial sector in the form of direct mailings through the end of this year and will continue to suggest polystyrene foam foodware alternatives, which are found in the catalogs of existing foodware suppliers. Polystyrene foam foodware is not typically used by City departments.

STEPS FOLLOWING APPROVAL

1. The Ordinance shall be posted in three (3) places in the City of San Ramon within fifteen (15) days after passage.

2. On April 9, 2024, the City Council will consider the Ordinance for final adoption. If adopted, the Ordinance will go into effect after 30 days, pending any appeals.

3. On May 9, 2024, the updated Ordinance goes into effect (pending any legal challenges).

4. Enforcement of Amended Ordinance begins on December 31, 2024.

9.2 Packet Pg. 279

ATTACHMENT
A: Polystyrene Foam - Proposed revisions - redline-03.20.2024 B: Polystyrene Foodware Flyer

9.2 Packet Pg. 280

ATTACHMENT A
SAN RAMON, CALIFORNIA - MUNICIPAL CODE > TITLE B - REGULATIONS > DIVISION B6 - HEALTH, SANITATION AND ENVIRONMENTAL QUALITY > Chapter III - Ozone-Depletion Control > Article 1 – Polystyrene Foam Food Packaging andor Foodware
Article 1 - Chlorofluorocarbon-Processed Polystyrene Foam Food Packaging andor Foodware B6-51. - Definitions.

As used in this article:

CFC-processedPolystyrene foam food packaging means any and all plastic food packaging which uses any chlorofluorocarbon as a blowing agent, or otherwise,foamed (expanded) or foam material in its manufacture. Also known as Expanded Polystyrene (EPS); or more commonly, a product created by the Dow Chemical Corporation.

Chlorofluorocarbons or CFC's are the family of chemical substances commonly referred to as such, and contain carbon, fluorine and chlorine, and have no hydrogen atoms and no double bonds.

Customer means anyone purchasing food or beverages from restaurants or retail food vendors.

Food packaging or Foodware means all bags, sacks, wrapping, boxes, containers, bowls, plates, trays, cartons, cups, straws, and lids which are not intended for reuse, on or in which any foods or beverages are placed or packaged on a restaurant's or retail food vendor's premises.

Food vendor means any restaurant or retail food vendor within the city of San Ramon.

Non-reusable food packaging means packaging that has been provided to a customer with the intention of discarding it after a single use. Also known as disposable foodware.

Outdoor food vendor shall have the same meaning as “Outdoor Vendor” defined in Sec�on D8-2 of this Code.

Polystyrene foam food packaging or foodware means any and all plastic food packaging which uses foamed (expanded) or foam material in its manufacture.

Prepared food means beverages and foods which are prepared on the vendor's premises by cooking, chopping, slicing, mixing, freezing, squeezing or otherwise, and which require no further preparation to be consumed. "Prepared food" does not include any raw uncooked meat, fish and poultry product, or fruits or vegetables which are not chopped, squeezed, mixed or otherwise processed in some fashion.

Reusable food service ware means dishware (cups, glasses, utensils, plates, etc.) that can be used, then washed in a commercial dishwasher roughly 1000 times before needing replacement.

Restaurant means any establishment located within the city of San Ramon, selling prepared food to be eaten on or about its premises by customers. "Restaurant" includes sidewalk and all other outdoor food vendors.

Retail food vendor means any store, shop sales outlet, lunch truck or other business including a grocery store or a delicatessen, other than a restaurant located within the city of San Ramon, which provides or sells takeout food.

9.2.a
Packet Pg. 281 Attachment: A: Polystyrene Foam - Proposed revisions - redline-03.20.2024 (2024-12 : Polystyrene Foam Food Packaging is Prohibited)

ATTACHMENT A
Supplier means anyone supplying food packaging to a restaurant or retail food vendor within the city of San Ramon.

Takeout food means prepared foods or beverages requiring no further preparation to be consumed and which may be purchased in order to be consumedfor consumption off the retail food vendor's premises. (Ord. 166 § 2 (part), 1989)
B6-52. -Packaging prohibitions.

A. Restaurants.

1. Except as provided in subsection CD of this section, no restaurant shall provide prepared food to its customers in any CFC-processed food packagingpolystyrene foam food packaging, nor shall any restaurant purchase, obtain or keep any CFC-processedpolystyrene foam food packaging for such purpose.

2. As to any food packaging obtained after January 1, 1990, each restaurant shall obtain from each of its suppliers a written statement signed by the supplier, or by an authorized agent of the supplier, stating that the supplier will supply no CFCprocessed food packaging to the restaurant. Further, the supplier will note on each invoice for food packaging supplied to that restaurant that the packaging covered by the invoice is not CFC-processed and it shall further include the identity of the packaging's manufacturer.

2. All contracts between restaurants and suppliers thereto entered into after October 1, 1989MayMay 9, 2024, shall include provisions that the supplier will supply no CFCprocessedpolystyrene foam food packaging and that the supplier will truthfully state on each invoice for food packaging supplied that said packaging is not CFC-processed and it shall further provide the identity of the packaging's manufacturer. . Failure to comply with such provisions shall constitute a material breach of the contract.

3. All non-reusable food packaging provided to customers shouldshall be recyclable or compostable in accordance with the city’s franchised waste hauler program.

3. Restaurants shall retain each supplier's written statements referred to in subdivision 3 of this subsection for one year from the last date of receipt of any food packaging from that supplier.

B. Retail Food Vendors.

1. Except as provided in subsection DC of this section, no retail food vendor shall provide takeout food in any CFC-processedpolystyrene foam food packaging, nor shall any retail food vendor purchase, obtain or keep any CFC-processedpolystyrene foam food packaging for the purpose of packaging takeout food.

2. All retail food vendors shall segregate, in their warehouses or other storage areas, food packaging used in their takeout food operations from other food packaging which may be stored on the premises. All food packaging maintained on each retail

9.2.a
Packet Pg. 282 Attachment: A: Polystyrene Foam - Proposed revisions - redline-03.20.2024 (2024-12 : Polystyrene Foam Food Packaging is Prohibited)

ATTACHMENT A
food vendor's premises shall be labeled with language clearly indicating that CFC's have not been utilized in its manufacture.

2. All contracts for the purchase of takeout food packaging entered into after October 1, 1989May 9, 2024, shall comply with the provisions of subsection (A)(32) of this section.

3. All non-reusable food packaging provided to customers should be recyclable or compostable in accordance with the city’s franchised waste hauler program.

C. Regulations Applicable to All Food Vendors.

1. It is unlawful for any supplier to make any misstatement of material fact to any food vendor or to any representative of the city regarding the use or nonuse of CFC's in the manufacture of any food packaging supplied, or to be supplied, to any food vendor in the city.

2. All statements and documents required by this article shall be made available for inspection by the city manager or his or her designated representative. It is unlawful for anyone having custody of such documents to fail or refuse to produce such documents upon request by the city manager or his or her designated representative during normal business hours.

D.C. Exceptions.

1. The city managerpublic works director or his or her authorized representative may exempt a type of packaging from the requirements of this article upon demonstrationshowing satisfactory to the city managerpublic works director or his or her other designee that the packaging has no acceptable non-CFC-processed equivalent and that imposing the requirements hereof would cause undue hardship.

Said documentation shall include, but is not be limited to, a list of suppliers contacted to determine if whether non-CFC-processed substitutes are available.

2. Food packaging required to be paid for or shipped under a contract entered intoexecuted prior before to October 1, 1989May 9, 2024 , may be used until December 31, 2024, when enforcement will begin. is exempt from the provisions of this article.

3. The city shall not purchase any CFC-processedpolystyrene foam food packaging, nor shall CFC-processed foodsuch packaging be knowingly utilized at any city-sponsored event occurring within the city on and after October 1, 1989May 9, 2024.

4. The city managerpublic works director or his or her designee is authorized to promulgate regulations and to take any and all other actions reasonable and necessary to enforce this article, including but not limited to, inspection of any food vendor's premises, during normal business hours to verify compliance. (Ord. 166 § 2 (part), 1989)
(Ord. No. 457, § 6, 3-24-2015)
B6-53. - Violation— Civil remedies.

9.2.a
Packet Pg. 283 Attachment: A: Polystyrene Foam - Proposed revisions - redline-03.20.2024 (2024-12 : Polystyrene Foam Food Packaging is Prohibited)

ATTACHMENT A
A violation of any of the provisions of this article shall constitute a nuisance and may be abated by the city through civil process, by means of restraining order, preliminary or permanent injunction, or in any other manner provided by law for the abatement of such nuisance. (Ord. 166 § 2 (part), 1989)
B6-54. - Violation—Penalty.

A. On and after October 1, 1989December 31, 2024, it is unlawful for any person, firm, partnership or corporation to violate any provision or to fail to comply with any of the requirements of this article. Any person, firm, partnership or corporation violating any provision of this article or failing to comply with any of its requirements shall be deemedis guilty of an infraction and shall be punished as provided in Title A, Sec�on A1-32.and upon conviction thereof shall be punishable as follows:

A.

B. A fine not exceeding one hundred dollars for the first violation; C. A fine not exceeding two hundred dollars for a second violation occurring within one year; D. A fine not exceeding five hundred dollars for each additional violation occurring within one year.

E.B.Each such person, firm, partnership or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this article is committed, continued or permitted by such person, firm, partnership or corporation, and shall be deemed punishable therefor as provided in this article.

F.C. The provisions of this article shall not be construed as permitting conduct not prescribed herein and shall not affect the enforceability of any other applicable provision of law. (Ord. 166 § 2 (part), 1989)
B6-55 through B6-60. - Reserved.

9.2.a
Packet Pg. 284 Attachment: A: Polystyrene Foam - Proposed revisions - redline-03.20.2024 (2024-12 : Polystyrene Foam Food Packaging is Prohibited)

ATTACHMENT B

9.2.b
Packet Pg. 285 Attachment: B: Polystyrene Foodware Flyer (2024-12 : Polystyrene Foam Food Packaging is Prohibited)

9.2.b
Packet Pg. 286 Attachment: B: Polystyrene Foodware Flyer (2024-12 : Polystyrene Foam Food Packaging is Prohibited)

CITY COUNCIL STAFF REPORT
DATE: March 26, 2024
TO: City Council/City Manager
FROM: Kelly Sessions, Administrative Services Director
By: Kelly Sessions, Administrative Services Director
SUBJECT: Resolution No. 2024-(Next in Line) - Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2024/25, Repealing Resolution No. 2023-045, and Setting a Public Hearing on April 23, 2024

RECOMMENDED ACTION
Staff recommends that the City Council set a public hearing on April 23, 2024 to consider adoption of Resolution No. 2024-(next in line) approving the Master Fee Schedule to establish fees and charges for Fiscal Year 2024/25 and repeal Resolution No. 2023-045.

BACKGROUND/DISCUSSION
Normally, City staff reviews the Master Fee Schedule (“Fee Resolution”) annually to establish fees and charges as part of the overall budget process and then makes recommendations related to the fees and charges to the City Council. This year, however, staff conducted a Request for Proposals (RFP) process in July 2023 to develop a cost allocation plan and conduct a comprehensive user fee study for the purpose of evaluating time and cost assumptions in determining the full cost (direct and indirect) of providing City services based upon the current organizational structure and processes. Such a study is essential for enhancing transparency and for establishing a legally defensible position in moving towards full cost recovery in the provision of City services and for improving ongoing financial sustainability. Ultimately, the City selected Matrix Consulting Group to develop the plan and conduct the study.

The project team, consisting of Matrix and City staff, completed the Cost Allocation Plan and updated City user fees. Staff presented the updated fees to City Council earlier today at the Special Meeting.

Before the City can levy a new fee or service charge or approve an increase in an existing fee or service charge, a local agency must hold at least one public hearing at which oral or written presentation is made as part of a regularly scheduled meeting (Government Code §66016.)

FISCAL ANALYSIS
Other than staff time involved, there is no fiscal impact in setting a public hearing.

9.4 Packet Pg. 287

STEPS FOLLOWING APPROVAL
Staff will set the item for public hearing and adoption at the April 23, 2024 meeting.

ATTACHMENT
A: FY 2024/25 Master Fee Schedule - Recommended

9.4 Packet Pg. 288
San Ramon Master Fee Schedule

Fee Name Unit Current Fee Total Cost Proposed Fee

GENERAL FEES
Administrative Violations
First Violation Not to Exceed $100 $100
Second Violation – (Within one [1] year) Not to Exceed $200 $200 Each Additional Violation - (Within one [1] year) Not to Exceed $500 $500 For Each Additional Violation - Within 3 years Not to Exceed $1,000 $1,000 Late Fine Fee Fine $5,000 $5,000
Appeals from Administrative Decision Under Municipal Code §A1-95 Per Appeal $350 $446 $446 All Reports, Fiscal Year Budget and printed/bound documents Actual Cost Actual Cost + 10% Actual Cost + 10% Actual Cost + 10% Document Certification Each $10 $15 $15
Franchise Fees Deposit Actual Cost Actual Cost Actual Cost Late Filing Fine for Fair Political Practices Commission Statements Per Day $10 $10 Late Filing Fine for Fair Political Practices Commission Statements Max Fee $100 $100 Late Payment Fee After a 30 day Grace Period $25 $25
Credit Card Convenience Fee % of the Total Transactions 2.90% Actual Cost Actual Cost ACH/eCheck Processing Convenience Fee Per Transaction $1.25 Actual Cost Marriage Ceremony Fee
Resident Per Ceremony $75 $129 $129
Non-Resident Per Ceremony $150 $129 $129
Notice of Intent to Circulate Petition Per Petition $200 $200 $200 Returned Check Charge
First Check Per Check $30 $25 $25
Subsequent Checks Per Check $30 $35 $35
Research Time Per Hour $40 $126 $126
Subordination Fee
Processing Fee Each $250 $469 $469
Subordination Processing Deposit $440 $440 $440
Actual Cost Actual Cost Actual Cost Actual Cost Actual Cost Subpoena Fee*
Production of Business Records Each $15 $15 $15
Personal Appearance Per Employee / Day $275 $275 $275
*includes the rates plus all reasonable expenses
Copies - Color and black & white Per Sheet $0.10 $0.10 $0.10 CDs, DVDs, Flash Drives Each $10 $10 $10
City Pins Each $25 $23 $23
Passport Fees
Passport Acceptance Fee Each $35 $35 $35

BUSINESS LICENSE FEES
General Business
0 – 5 Employees Annual $75 $320 $320
6 – 50 Employees Annual $125 $320 $320
More than 50 Employees Annual $200 $320 $320
Lessors of Commercial Property
Less than 5,000 Square Feet Annual $75 $320 $320
5,001 – 10,000 Square Feet Annual $125 $320 $320
More than 10,000 Square Feet Annual $200 $320 $320

9.4.a
Packet Pg. 289 Attachment: A: FY 2024/25 Master Fee Schedule - Recommended (2024-13 : 24/25 Fee Resolution and Set San Ramon Master Fee Schedule

Fee Name Unit Current Fee Total Cost Proposed Fee
Lessors of Residential Property
One unit only Annual $75 $320 $320
Two (2) to Five (5) units Annual $125 $320 $320
More than Five (5) units Annual $200 $320 $320
Flat Fee (+TUP or SEP) Annual $200 $320 $320
Temporary Place of Sale
One (1) Day Annual $75 $320 $320
Two (2) to Five (5) Days Annual $95 $320 $320
Six (6) to Thirty (30) Days Annual $200 $320 $320
Vending Machines
One (1) to Five (5) Machines Annual $95 $320 $320
More than Five (5) Machines Annual $155 $320 $320
Other Business License Fees
Non-Standard Report Actual Cost Actual Cost
Business License Document Reprint Each $15 $16 $16
Standard Business License Listing (public data only) including CDs Each $25 $37 $25 New Business License Listing Each New $53 $42
Business License Fee pursuant to SB 1379 signed into law by Governor Brown on October 11, 2017; requires for a local business license or similar instrument or permit, or renewal thereof Each $4 $4

PLANNING
Annexations
Annexation Processing Deposit1,2,3 $3,000 $5,433 $5,500 Architectural Review
Conceptual Each (1 ARB Meeting) $1,100 $1,598 $1,598
Minor Alteration Each $500 $959 $959
Residential
New Construction
1 DU
4 Deposit1,2,3 $1,000 $1,598 $2,000
2-10 DU
4 ’s Deposit1,2,3 $1,000 $1,598 $2,500
Up to 10 DU
4 's Deposit1,2,3 $1,000 $3,196 $3,000
More than 10 DU
4's Deposit1,2,3 $2,000 $3,196 $3,500
Single-Family 2nd Story Addition Each $400 $1,598 $1,598 New Construction-Small (up to 10,000 sf.) Deposit1,2,3 $1,000 $1,598 $2,000 New Construction-Large (greater than 10,000 sf.) Deposit1,2,3 $2,000 $3,196 $3,500 Alterations Deposit1,2,3 $1,000 $1,598 $2,000
Administrative Review – ARB Review (All Districts) Deposit1,2,3 $1,000 $639 $1,000 Non-Residential- Requiring Additional ARB Meeting Each $1,500 $1,598 $1,598 Development Plan
Preliminary Housing Application Fee Each $1,500 $1,598 $1,598 Amusements & Itinerant Businesses, Circuses, Carnivals, and Exhibitions Office / Commercial / Industrial − New Construction, Additions, Alterations

9.4.a
Packet Pg. 290 Attachment: A: FY 2024/25 Master Fee Schedule - Recommended (2024-13 : 24/25 Fee Resolution and Set San Ramon Master Fee Schedule

Fee Name Unit Current Fee Total Cost Proposed Fee
Development Plan:

Conceptual Development Plan Review – ARB Review Each $1,500 $3,835 $3,835 Conceptual Development Plan Review – PC Review Each $2,000 $3,835 $3,835 Development Plan (Residential) Deposit1,2,3 $3,000 $5,433 $5,500 Development Plan (Non-Residential) Deposit1,2,3 $3,000 $5,433 $5,500 Development Plan Amendment (Changes to Site Plan and/or Sq Ft) Administrative Review Each $1,500 $3,196 $3,196
Public Hearing Required Deposit1,2,3 $2,500 $5,433 $5,500 Minor Modification to Conditions of Approval
Administrative Minor Modification to Conditions of Approval Deposit1,2,3 $500 $2,237 $2,500 Planning Commission Modification to Conditions of
Approval Deposit1,2,3 $1,500 $3,835 $4,000
Environmental Review
Categorical Exemption Each $100 $160 $160
Negative Declaration Administratively Prepared Deposit1,2,3 $4,500 $9,587 $10,000 Negative Declaration Consultant Prepared Deposit1,2,3 $5,500 $5,433 $5,500 Environmental Impact Report Deposit1,2,3 $8,000 $12,783 $13,000 Mitigation Monitoring Administration
Mitigation Monitoring Staff Time Deposit1,2,3 $2,000 $2,876 $3,000 Mitigation Monitoring Program Implementation / Special Peer / Consultant Review Deposit1,2,3 $3,000 $3,995 $4,000
Contra Costa County Clerk Filing Fee (Fee payable to County Clerk) Each 5 Set by State Set by State
Department of Fish & Game User Fee – Negative Declaration Each 5 Set by State Set by State
Environmental Impact Report Each
5 Set by State Set by State
Certified Regulatory Program Each
5 Set by State Set by State
Rezoning
Rezoning (All Districts) Deposit1,2,3 $5,500 $7,670 $8,000 Sign Review
Sign Permit (Each face copy charge) /Administrative Sign Review Each $300 $399 $399 Sign Permit (Each new sign requiring ARB Review) Each $2,500 $3,835 $3,835 Master Sign Program Approved Signs Each $300 $399 $399
New Master Sign Program Deposit1,2,3 $3,000 $4,154 $4,500 Master Sign Program Amendment Deposit1,2,3 $3,000 $4,154 $4,500 Temporary Sign Permit (Ninety [90] Consecutive Days) Each $300 $399 $399 Temporary Banner / Special Event Sign (Twenty-one [21] Consecutive Days, Maximum one [1] per Quarter) Each $300 $399 $399
Special Reviews
Document / File Research Deposit1,2,3 $440 $639 $500
Special Peer / Consultant Review Deposit1,2,3 $2,000 $3,036 $3,000 Specific Plan
Specific Plan (Consultant Prepared) Deposit1,2,3 $8,000 $12,143 $12,500

9.4.a
Packet Pg. 291 Attachment: A: FY 2024/25 Master Fee Schedule - Recommended (2024-13 : 24/25 Fee Resolution and Set San Ramon Master Fee Schedule

Fee Name Unit Current Fee Total Cost Proposed Fee
Subdivisions
Major Subdivision Deposit1,2,3 $3,500 $5,752 $6,500
Minor Subdivision Deposit1,2,3 $3,500 $5,273 $5,000
Urban Lot Split Each New $5,273 $5,273
Text Amendment
General Plan Text Amendment Deposit1,2,3 $8,000 $12,143 $12,500 Specific Plan Text Amendment Deposit1,2,3 $8,000 $12,143 $12,500 Zoning Text Amendment Deposit1,2,3 $5,500 $9,587 $10,000 Time Extensions
Time Extension Approved Administratively (Architectural Review, Development Plan, Use Permit Major / Minor Subdivisions, Variance, etc.) Each $220 $320 $320 Time Extension Requiring Public Hearing(s) (Development Plan, Use Permit, Major / Minor Subdivisions, Variance, etc.) Deposit1,2,3 $1,000 $1,917 $2,000 Use Permits
Minor Land Use Permit and Amendments (All Districts) Deposit1,2,3 $2,000 $3,835 $4,000 Major Land Use Permits Requiring Public Hearing(s) & Amendment to Land Use Permit and/or Conditions of Approval (All Districts) Deposit1,2,3 $3,500 $6,711 $7,500 Temporary Land Use Permit (Special Events e.g. Christmas Tree and Halloween Lots, etc.) Each $500 $799 $799
Temporary Land Use Permit − Portable Outdoor Storage Unit (POSU) Residential Each $100 $320 $320
Non-Residential Each $200 $320 $320
Other Fees
Zoning Clearance Each $600 $799 $799
Home Occupation Permit Each $100 $240 $240
Short-Term Rental Registration
New Each $100 $399 $399
Renewal Each $100 $320 $320
Telecommunications Use Permit
Right-of-way Use Permit Deposit1,2,3 $2,000 $3,196 $3,500 Requiring Administrative Review Deposit1,2,3 $2,000 $3,835 $4,000 Requiring ARB Review Deposit1,2,3 $3,500 $6,072 $6,500
Requiring Planning Commission Review Deposit1,2,3 $3,500 $6,072 $6,500 Small Wireless Site License Fee Each $500 $959 $959
Variances
Single Family Residence Each $1,750 $2,557 $2,557
Variance Requiring Public Hearing (Each Application) Deposit $3,000 $5,752 $5,500 Variance – Processed Administratively Each $1,750 $2,557 $2,557 Minor Exception Each $1,250 $2,237 $2,237

9.4.a
Packet Pg. 292 Attachment: A: FY 2024/25 Master Fee Schedule - Recommended (2024-13 : 24/25 Fee Resolution and Set San Ramon Master Fee Schedule

Fee Name Unit Current Fee Total Cost Proposed Fee
Appeals
Appeal from Zoning Administrator's Decision for Residential Property under SRMC §D7-8 Deposit1,2,3 $1,500 $6,711 $2,000
Appeal from Zoning Administrator's Decision for Non- Residential Property under SRMC §D7-8 Deposit1,2,3 $2,500 $6,711 $3,500
Appeal from Planning Commission Decision for Residential Property under SRMC §D7-8 Deposit1,2,3 $2,500 $6,711 $3,500
Appeal from Planning Commission Decision for Non- Residential Property under SRMC §D7-8 Deposit1,2,3 $2,500 $6,711 $3,500
Development Agreement & Amendments
Development Agreement & Amendments Deposit1,2,3 $3,000 $5,752 $6,000 Development Agreement Annual Review Each $440 $639 $639 Improvement Bonds & Deposits
Improvement Bonds & Deposits
Bond Amount Bond
100% of Improvement
or 20% Cash Bond
100% of Improvement
or 20% Cash Bond
Improvement Bond Processing Deposit1,2,3 $2,000 $2,000
Zoning Review/Building Permit
Single Family – Remodel Each $180 $479 $479
Single Family - New/Addition/Substantial Alteration- Each $365 $959 $959 Multi-Family/Mixed-Use - Minor Improvement Each $220 $799 $799 Multi-Family/Mixed-Use - New/Addition/Substantial Alteration Each $1,200 $1,598 $1,598 Commercial/Industrial - New Build Each $1,200 $1,598 $1,598 Commercial/Industrial - T.I. Each $220 $320 $320
Additional Plan Check fee (each review) Each $220 $320 $320 Address / Street Assignments
Single Address Each $350 $479 $479
Multiple Addresses Deposit1,2,3 $600 $1,278 $1,500
Tree Removal Permit
Single-Family Residential Per Application $200 $479 $479 Subdivision Per Application New $1,278 $1,278
Non-Residential Per Application $350 $479 $479
Miscellaneous Fees
Zoning Certification letter Deposit1,2,3 $350 $479 $500 Newspaper Advertisement Actual Cost Actual Cost Actual Cost Notices
Mailing (Under 100 Notices) Each $600 $799 $799
Mailing (Over 100 Notices) Each $900 $1,278 $1,278
Postage Per Address Current Postage Rate Current Postage Rate Microfilm and/or Laserfiche Fee
Administrative Application(s) (Each Application) Each $100 $160 $160 Application(s) Requiring Public Hearing (Excluding Major Subdivisions) Each $200 $320 $320 Residential Subdivisions (Major Subdivision) Each $700 $959 $959 Technology Fee Surcharge
Technology Fee Surcharge % of Permit Fee New 3.80% 3.80%

9.4.a
Packet Pg. 293 Attachment: A: FY 2024/25 Master Fee Schedule - Recommended (2024-13 : 24/25 Fee Resolution and Set San Ramon Master Fee Schedule

Fee Name Unit Current Fee Total Cost Proposed Fee
Footnotes:

3. Project Applicants shall pay a cumulative total fee and/or deposits for each application type required.

4. DU = Dwelling Unit

5. The State Department of Fish & Game and Contra Costa County require filing fees (AB 3158) at the time of project approval.

DEVELOPMENT IMPACT FEES
School Age Child Care Fees6
Commercial
Office Per Gross SF $0.61 $0.61
Retail Per Gross SF $0.33 $0.34
Hotel Per Gross SF $0.18 $0.18
Industrial Per Gross SF $0.23 $0.23
Residential
Single-Family Per Unit $1,122.93 $1,163.35
Multi-Family Per Unit $605.06 $626.84
Park and Recreation Facility Impact Fee6
Subdivision Projects
Single-Family Per Unit $5,300.00 $5,300.00
Multi-Family Per Unit $3,302.73 $3,421.63
Non-Subdivision Projects
Single-Family Per Unit $23,119.14 $23,951.43
Multi-Family Per Unit $13,871.49 $14,370.86
Parkland Dedication Fee (Quimby Act)
Single-Family Per Unit
Appraised Value of 687
s.f. of Land x 1.02
Appraised Value of 687
s.f. of Land x 1.02
Multi-Family Per Unit
Appraised Value of 451
s.f. of Land x 1.02
Appraised Value of 451
s.f. of Land x 1.02
Open Space Development Impact Fee6
Single-Family Per Unit $1,141 $1,141
Multi-Family Per Unit $750 $750
Private Sector Art & Beautification Contribution Fee
New Residential & Commercial Development % of Building Valuation 0.01% 0.01% Additions / Alterations to Existing Residential & Commercial Dev. % of Building Valuation 0.005% 0.005% Affordable Housing Impact Fee7
Commercial
Office, Retail, Hotel Per Gross SF $4.68 $4.85
Industrial Per Gross SF $3.51 $3.64
Residential
Single-Family or Multi-Family Under 10 Units Per Liveable SF $14.63 $15.16 Single-Family Detached, 10+ Units
On-Site Construction of Units or Per
Liveable SF $15.70
On-Site Construction of
Units
Multi-Family, 10+ Units On-Site Construction of Units
On-Site Construction of
Units
On-Site Construction of
Units

1. Time and Materials charges are calculated using an hourly rate of $320.00 for each employee working on the application.

2. Deposit amounts are set at assumed average cost of time and materials to provide the service. When the deposit has been drawn by 80%, an additional deposit of 25% to 50% of the original deposit fee will be required to continue processing application(s) as determined by the Planning Services Division. Applications may be deemed withdrawn if account deficits

9.4.a
Packet Pg. 294 Attachment: A: FY 2024/25 Master Fee Schedule - Recommended (2024-13 : 24/25 Fee Resolution and Set San Ramon Master Fee Schedule

Fee Name Unit Current Fee Total Cost Proposed Fee
Westside Specific Plan Recovery
Non-Residential Per Gross SF $0.52 $0.54
Residential Per Unit $664.77 $689.16
Long-Range Planning Recovery Fees
General Plan Recovery Costs % of Building Valuation 0.53% 0.53% Zoning Ordinance Recovery Costs % of Building Valuation 0.16% 0.16% San Ramon Village Specific Plan Recovery Fee
Commercial Per Gross SF $0.44 $0.44
Residential Per Unit $598.11 $598.11
Footnotes:

BUILDING & SAFETY FEES
Building Permit Fees (Valuation-Based)
$1.00 to $500.00 Base $50.00 $200.35 $200.35
Projects Valued at $500 Base $50.00 $200.35 $200.35
$501.00 to $2,000.00 Each Addl. $1,000 or fraction thereof $6.00 $13.36 $13.36 Projects Valued at $2,000 Base $140.00 $400.70 $400.70
$2,001.00 to $25,000.00 Each Addl. $1,000 or fraction thereof $16.00 $17.42 $17.42 Projects Valued at $25,000 Base $508.00 $801.39 $801.39 $25,001.00 to $50,000.00 Each Addl. $1,000 or fraction thereof $11.50 $32.06 $32.06 Projects Valued at $50,000 Base $795.50 $1,602.78 $1,602.78 $50,001.00 to $100,000.00 Each Addl. $1,000 or fraction thereof $8.50 $8.01 $8.01 Projects Valued at $100,000 Base $1,220.50 $2,003.48 $2,003.48 $100,001.00 to $500,000.00 Each Addl. $1,000 or fraction thereof $6.70 $11.02 $11.02 Projects Valued at $500,000 Base $3,900.50 $6,411.14 $6,411.14 $500,001.00 to $1,000,000.00 Each Addl. $1,000 or fraction thereof $5.60 $8.01 $8.01 Projects Valued at $1,000,000 Base $6,700.50 $10,418.10 $10,418.10 $1,000,001.00 to $10,000,000 Each Addl. $1,000 or fraction thereof $3.80 $2.63 $2.63 Projects Valued at $10,000,000 Base New $34,059.17 $34,059.17 $10,000,001.00 to $50,000,000 Each Addl. $1,000 or fraction thereof New $3.03 $3.03 Projects Valued at $50,000,000 Base New $155,269.73 $155,269.73 $50,000,001 to $100,000,000 Each Addl. $1,000 or fraction thereof New $3.11 $3.11 Projects Valued at $100,000,000 Base New $310,539.45 $310,539.45 $100,000,000+ Each Addl. $1,000 or fraction thereof New $1.55 $1.55 Building Plan Check Fees
Plan Check Fee % of Building Permit 65% 55% 55%
Disabled Access Plan Check % of Plan Check Fee 25% 25% 25% Energy Plan Check % of Plan Check Fee 25% 25% 25%
Additional Fees
Permit Issuance Fee Per Permit $40 $84 $84
Technology Surcharge % of Permit Fee New 3.80% 3.80%
Temporary Certificate of Occupancy
TCO Fee Per Sq. Ft. $2.00 $2.50 $2.50
Administration Fee % of Cash Bond 5% 5% $0.05

6. School Age Child Care Fees, Park and Recreational Facility Impact Fee, and Open Space Impact Fee will be adjusted annually using the Engineering News Record - San Francisco Bay Area Construction Cost Index, not to exceed the cap in the Keyser Marston Associates Development Fee Study, March 2017.

7. Refer to the Inclusionary Housing and Affordable Housing Commercial Linkage Fee Ordinance for on-site construction requirements. The review authority may also consider an applicable alternative means of compliance or waiver/adjustment/reduction claims as allowed by the Ordinance.

9.4.a
Packet Pg. 295 Attachment: A: FY 2024/25 Master Fee Schedule - Recommended (2024-13 : 24/25 Fee Resolution and Set San Ramon Master Fee Schedule

Fee Name Unit Current Fee Total Cost Proposed Fee
Review and approve the waste management plan for all projects with a construction value over $100,000 and demolition projects Each $25 $441 $441
Re-Inspection Fee Assessed When the Work for a Scheduled Inspection is Not Ready to be Inspected
Each $130 $142 $142
Inspections for which no fee specifically indicated Per Hour $200 $200 $200 Additional Plan Review Required by Changes, Additions or Revisions Per Hour $200 $221 $221 Restore Service – A Permit to restore electric utility service (shut-off because of vacancy, fire, or official act), not inclusive of fees for work requiring additional permits
Each Utility
$100 $184 $184
Demolition Permit Each New $100 $100
Swimming Pool Permit Valuation Valuation-Based Valuation-Based Flat Fees
Solar Heating and Cooling System
Residential:
10kWth or less Each $450 $532 $450
Per Addl kWth Per kWth $15 $17 $15
Commercial:
30kWth or less Each $1,000 $1,086 $1,000
31-260 kWth Per kWth $7 $10 $7
260+ kWth Per kWth $5 $7 $5
Photovoltaic (PV) Installation
Residential:
10kWth or less Each $450 $532 $450
Per Addl kWth Per kWth $15 $16 $15
Commercial:
30kWth or less Each $1,000 $1,186 $1,000
31-260 kWth Per kWth $7 $8 $7
260+ kWth Per kWth $5 $5 $5
Residential Solar Energy Storage (Battery)
First Battery Each $200 $372 $372
Each Additional Battery Each $15 $50 $50
Miscellaneous Permit Fee
Remodels:

Bathroom Remodel or Repair (w/o structural modification) Each $450 $733 $733 Kitchen Remodel or Repair (w/o structural modification) Each $750 $733 $733 Re-roof
Up to 10x10 ft. Base $150 $150 $150
Each Additional 10x10 Ft Each $12 $17 $17
Window/Door Permit (w/o structural modification)
First 4 Windows and 1 Door Base $250 $261 $261
Each Additional Window Each $10 $17 $17
Each Additional Door Each $15 $17 $17
Residential Furnace/Air Conditioning (replace in-kind) Each $200 $206 $206 Special Inspection
Administration of Special Inspection – When required by construction type or special conditions by the Chief Building Official % of Building Permit 10% 10% $0.10
Code Compliance Investigation Each $200 $250 $250

9.4.a
Packet Pg. 296 Attachment: A: FY 2024/25 Master Fee Schedule - Recommended (2024-13 : 24/25 Fee Resolution and Set San Ramon Master Fee Schedule

Fee Name Unit Current Fee Total Cost Proposed Fee
Investigation Reports – Minimum Per Hour $200 $200 $200 Investigation Reports – With Photos Each $200 $301 $301 Investigation Fee – Work Without Permit Violation Equal to Permit Fee Equal to Permit Fee Equal to Permit Fee Weekly Building Permit Activity Reports
Annual Each $100 $168 $168
Per Request Each $15 $28 $28
Overtime
Weekends and Holidays (4 hr min) Per Hour $200 $239 $239 During Regular Business Week Per Hour $200 $239 $239
Other Fees
Electric Vehicle Charging Station Per kWh $.39 kWh - $2.00 kWh $0.00 $.39 kWh - $2.00 kWh Code Enforcement
First Notice / Inspection Each Courtesy (No Fee) $301 $301 Subsequent Notices / Inspections Per Hour $150 $401 $401 Photograph Processing Actual Cost Actual Cost + 15%
Admin Fee
$0 Actual Cost + 15%
Admin Fee
Mileage Per Mile $0.55/mile + 15%
Admin Fee
$0 $0.55/mile + 15%
Admin Fee
Extension Fee Each $60 $200 $200
Posting Fee Each $45 $150 $150
Administrative Hearing Each $150 $701 $701
Title Search Fee Actual Cost Actual Cost + 15%
Admin Fee
Actual Cost + 15% Admin Fee
Declaration of Substandard and/or Public Nuisance Notice Each $322 $801 $801 Removal of Declaration Each $277 $701 $701
Vehicle Abatement (Removal) Actual Cost Actual Cost + 15% Admin Fee
Actual Cost + 15% Admin Fee
Abatement (Cleanup) Cost Actual Cost Actual Cost + 15%
Admin Fee
Actual Cost + 15% Admin Fee
Preparation of Job Specifications Each $400 $601 $601
City Council Approval of Contract Each $203 $200 $200
Contract Performance Inspection Each $160 $200 $200
Billing Each $119 $100 $100
Record Special Assessment Each $119 $100 $100
Filing a Special Assessment Each $202 $200 $200
Administrative Costs Pertaining to Violations of the Sign Ordinance Per Sign $5 $20 $20 Fines for Other City Building Violations
First Violation Ordinance and Building Code Not to Exceed $100 $100 Second Violation (Within one [1] year) Not to Exceed $200 $200 Each Additional Violation (Same Ordinance within one [1] year) Not to Exceed $500 $500 Second Building Code Violation Each $500 $500
Third Building Code Violation Each $1,000 $1,000

ELECTRIC PERMIT
Minimum Fee Minimum $50 $150 $150
Electrical Service Each $100 $150 $150
Additional sub-feeders and distribution power panels Per $50 $50 $50 Miscellaneous Permit Fee Base $65 $200 $200
Miscellaneous Permit Fee % of Contract Cost 2% 2% 2%

9.4.a
Packet Pg. 297 Attachment: A: FY 2024/25 Master Fee Schedule - Recommended (2024-13 : 24/25 Fee Resolution and Set San Ramon Master Fee Schedule