AVAILABLE FOR REVIEW 72 HOURS
PRIOR TO THE CITY COUNCIL MEETING
AT THE SANGER LIBRARY, CITY CLERK’S
OFFICE AND THE SANGER CITY HALL
LOBBY.
AGENDA
SANGER CITY COUNCIL REGULAR MEETING
THURSDAY, AUGUST 7, 2025
6:00 PM
COUNCIL CHAMBER
1700 7TH Street, Sanger, California 93657
Levine Act Disclosure. Pursuant to the Levine Act (Govt Code Section 84308), any party to a permit, license, contract, or other entitlement before the City Council is required to disclose on the record any contribution, including aggregated contributions, of more than $250 made by the party or the party’s agents within the preceding 12 months to any City official. Participants and agents are requested to make this disclosure as well.
The disclosure should be made when the agenda item is called and must include the name of the party, participant, or agent, and any other person making the contribution, the name of the recipient, the amount of the contribution, and the date the contribution was made. Council Members are also required to make such disclosures and recuse themselves.
Conflicts of Interest. Council Members are required to disclose conflicts of interests and recuse themselves.
Prior to action by the Council on any item on this agenda, the public may comment on that item.
A. CALL TO ORDER
B. OPENING CEREMONIES
Invocation
Flag Salute
Roll Call
C. AGENDA APPROV AL, ADDITIONS AND/OR DELETIONS
D. P
RESENTATIONS - NONE
E. P
UBLIC FORUM
(This portion of the meeting is reserved for members of the public who wish to address the Council on any matter not listed on the agenda and within the subject matter jurisdiction of the City Council. Each speaker is limited to three minutes. Speakers shall address all comments to the Mayor and the Council as a body and not to any particular Council Member or member of the staff. Speakers are asked, but not required, to state their name and address. The Council is prohibited by law from taking action on items not on the agenda.)
City Council Agenda
August 7, 2025
F. CONSENT CALENDAR
(Matters listed under the consent calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the audience or a Council Member may request an item be removed from the Consent Calendar and it will be considered separately.)
1. SUBJECT: Minutes of rescheduled Regular Council Meeting and Special Meeting held on July 17, 2025
RECOMMENDATION: That the City Council approve.
2. SUBJECT: Financial Consulting Services – Audit Completion and FY25 Year- End Close
RECOMMENDATION: That the City Council - 1) Approve the retention of Price Paige and Company for financial consulting services for the City of Sanger in the amount of $116,800; and 2) authorize the City Manager, or designee, to execute the required contract for services in a form approved by the City Attorney.
3. S UBJECT : Approval of Resolution 2025-61, Approving Amendment to Joint Powers Agreement of the Central San Joaquin Valley Risk Management Authority and authorize the City Manager to sign the Amended and Restated Joint Exercise of Powers Agreement.
R
ECOMMENDATION: That the City Council consider and adopt Resolution No. 2025-61 Approving Amendment to Joint Powers Agreement of the Central San Joaquin Valley Risk Management Authority and authorize the City Manager to sign the Amended and Restated Joint Exercise of Powers Agreement.
4. SUBJECT: Measure C Extension Local Transportation Program Funds RECOMMENDATION: That the City Council approve Resolution No.2025- 62 certifying eligibility and claiming Measure C Extension Local Transportation Program Funds for Fiscal Year 2025-2026 and authorize the City Manager to sign and submit the Fiscal Year 2025-2026 claims.
5. SUBJECT: Approval of Resolution 2025-63 for City Facilities Lighting Improvement Project
RECOMMENDATION: That the City Council adopt Resolution No. 2025- 63 approving and authorizing the city manager to execute an on- bill financing agreement and associated loan documents with PG&E, and enter into an agreement with Ecogreen Solutions, Inc., for the facilities lighting improvement project and associated CEQA finding under Class 1 (Existing Facilities) and Class 2 (Replacement or Reconstruction).
6. SUBJECT: Professional Service Agreement with AMG Advanced Mobility Group for On-Call Traffic Control Signal Timing Preparation RECOMMENDATION: That the City Council approve a professional service agreement with AMG Advanced Mobility Group for On-Call Traffic Control Signal Timing Preparation in the amount not to exceed $150,000 for a (3) three year period with two one-year options to extend, and authorize the City Manager to execute all City Council Agenda
August 7, 2025
necessary documents and to approve and execute any amendments to agreement, provided that such amendments do not increase the total agreement amount without further City Council approval.
7. SU
BJECT: Approve Agreement for Sludge Tank Replacement at the Sanger Wastewater Industrial Treatment Facility and Budget Amendment -Resolution 2025-64
RECOMMENDATION: That the City Council authorize the City Manager to:
1.) Enter an agreement with Diamond Weld Industries, Inc. to complete the emergency repairs and replacement of the Sludge Tank at the Sanger Wastewater Industrial Facility in the amount not to exceed $99,800.00. 2.) Adopt Resolution No. 2025-64 approving a budget amendment in the amount of $100,000.00.
8. SU
BJECT: Purchase of a Dump Truck from Gibbs International RECOMMENDATION: T hat the City Council approve a purchase agreement with Gibbs International for the purchase of a 2022 International MV607 dump truck; and a uthorize the City Manager to sign the purchase documents on behalf of the City. Adopt Resolution No. 2025-65 approving a budget amendment in the amount of $100,500.
9. SU
BJECT: Approval of Resolution 2025-66 to accept new available funds from prior 2021 thru 2023 Homeland Security Grant Program
RECOMMENDATION: That the City Council Approve acceptance of the 2021 to 2023 Homeland Security Grant Program additional allocation in the amount of $12403 for purchase of 45 Kenwood Police Radios in the 2023/24 FY and approve Resolution No. 2025-66 to approve the 2023/2024 FY Budget amendment for the funds.
10. SUBJECT: Right of Way Acquisition – Academy Ave and Commerce Ave/Autry Plumbing Project
RECOMMENDATION: That the City Council adopt Resolution No. 2025-67, which accepts the right-of-way dedications for public street, utility and related purposes through the property known as Assessor Parcel Number (APN) 332-42-59T.
11. SUBJECT:
Right of Way Acquisition – Academy Ave/Lyons Transportation Project
RECOMMENDATION: That the City Council adopt Resolution No. 2025- 68, which accepts the right-of-way dedication for public street, utility and related purposes through the property at 250 S. Academy Ave.
G. CITY MANAGER/STAFF COMMUNIC ATION
H. REPORTS AND MATTERS INITIATED BY CITY COUNCIL MEMBERS (This portion of the meeting is reserved for the Mayor and Council M embers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to initiate new matters and to request updates, and to initiate new agenda items. Under this section, the Council may take action only on any items specifically agendized and which meet other requirements for action.) City Council Agenda
August 7, 2025
I. ADJOURNMENT
I certify under the penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated thi s 1st day of August 2025.
Lina Martinez, City Clerk
ADA COMPLIANCE AND REASONABLE ACCOMMODATIONS POLICY. The Council has adopted a Reasonable Accommodation Policy which is available on the City website at www.ci.sanger.ca.us or upon request by emailing the City Clerk at [email protected]. The Policy provides a procedure for receiving and resolving requests for accommodation to participate in this meeting. If you need assistance in order to attend this Council meeting or require auxiliary aids or services, e.g., hearing aids or signing services to make a presentation to the Council, please email the City Clerk or call by phone at (559) 876 -6300 extension 1350 so such aids or services can be arranged. Accommodations should be requested as early as possible as additional time may be required in order to provide the requested accommodation.
TRANSLATION SERVICES. Translation services in Spanish will be provided upon request.
NOTICE OF A V AILABILITY OF AGENDA DOCUMENTS . Writings related to the agenda are available at Sanger City Hall, 1700 7 th Street, Sanger, CA 93657 and are posted online at www.ci.sanger.ca.us. Writings provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s Office located at Sanger City Hall, 1700 7 th Street, Sanger, CA 93567 and will be posted online at www.ci.sanger.ca.us.
TH
URSDAY, JULY 17, 2025
5:00 PM
COUNCIL CHAMBER
1700 7TH Street, Sanger, California 93657
A. CAL
L TO ORDER
The
City Council called their Special Meeting to order at 5:04 pm.
B. RO
LL CALL
Pr
esent: Mayor Frank Gonzalez, Council Member Esmeralda Hurtado, Council Member Michael Montelongo
Abs
ent: Mayor Pro Tem Daniel Martinez, Council Member Dolores Melendez C. AGENDA AP
PROVAL
The
Council by motion of Council Member Montelongo approved the agenda as posted. The motion was seconded by Council Member Hurtado and approved by the following vote:
AYES
: GONZALEZ, HURTADO, MONTELONGO
NOES: NONE
ABSTAIN: NONE
ABSENT: MARTINEZ, MELENDEZ
D. PUB
LIC FORUM
None
.
E. CL
OSED SESSION
The
Council adjourned to Closed Session at 5:07 pm.
1. Pur
suant to Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
a. Property: 11460 E. Jensen Avenue, Sanger, CA (APN 315-021-18) Agency Negotiator: City Manager and City Engineer
Negotiating Parties: Nachhatar S. Dhaliwal, Gurdial S. Dhaliwal, Jagtar S.
Dhaliwal, Jaswinder Kaur Dhailwal
Under Negotiation: Price and Terms
Minutes of Special City Council Meeting
F-1
City Council Special Meeting Minutes
July 17, 2025
b. Property: 11463 E. Jensen Avenue, Sanger, CA (APNs 315-040-27 and 315- 040-28)
Agency Negotiator: City Manager and City Engineer
Negotiating Parties: Linda P. Chavez
Under Negotiation: Price and Terms
The Council reconvened their Special Meeting at 5:57 pm.
F. CITY ATTORNEY REPORT FROM CLOSED SESSION
No reportable Action
G. ADJOURNMENT
Being no further business, the Council adjourned their Special Meeting at 6:00 pm.
ATTEST:
Lina Martinez, City Clerk
Minutes for Regular Council Meeting
THURSDAY, JULY 17, 2025
6:00 PM
COUNCIL CHAMBER
1700 7TH Street, Sanger, California 93657
A. CALL TO ORDER
The City Council called their meeting to order at 6:00 pm.
B. OPENING CEREMONIES
The invocation was offered by Pastor Paul Canaday.
The flag salute was led by Mayor Frank Gonzalez.
Roll Call:
Present: Mayor Frank Gonzalez, Mayor Pro Tem Daniel Martinez, Council Member Esmeralda Hurtado, Council Member Michael Montelongo
Absent: Council Member Dolores Melendez
C. AGENDA APPROV AL, ADDITIONS AND/OR DELETIONS
The Council by motion of Mayor Pro Tem Martinez approved the agenda as posted. The motion was seconded by Council Member Montelongo and approved by the following vote:
AYES: GONZALEZ, MARTINEZ, HURTADO, MONTELONGO
NOES: NONE
ABSTAIN: NONE
ABSENT: MELENDEZ
D. PRESENTATIONS
Isaiah Lopez, representing the Sanger Chamber of Commerce, delivered the organization’s quarterly report in a presentation
City Council Meeting Minutes
July 17, 2025
E. PUBLIC FORUM
Resident- is concerned about an ongoing auto mechanic operation at a residential property near her home at 2031 7th Street. She believes the individual is a renter, not the homeowner, and has contacted code enforcement 14 times without resolution. She is particularly concerned about the handling of environmental waste and its impact on neighborhood safety and compliance. The resident requests follow-up contact regarding this issue.
Sherry Carter- 360 Haller Ave-is advocating for improved animal control and shelter services in Sanger, citing a serious and growing problem with stray and abandoned animals. The current numbers are staggering, and she is requesting help. Having contacted Animal Control directly, she knows the department is overworked, overburdened, and overwhelmed, and believes urgent action and increased support are needed to address this issue.
Resident Oswaldo- raised concerns about visibility of yellow traffic lines on 7th Street and surrounding areas. He believes it should be made a priority for public safety.
Resident Joseph Rocha-He thanks Mr. Olson for meeting to discuss the employee checks. His main concern is the amount employees are being paid and the long working hours, which pose risks over time—fatigue, impaired judgment, increased errors, and burnout. He believes these issues threaten public safety and feels a review is necessary. Something must be done to address the situation.
F. CONSENT CALENDAR
Council Member Hurtado pulled items F-6, F-11, F-12 and F-18 Resident Rocha pulled item F-2, F12 and F14
By motion of Council Member Montelongo, the Council approved Consent Calendar Items F-1, F-3, F-4, F-5, F-7, F-8, F-9, F-10, F-13, F-15, F-16, and F-17. The motion was seconded by Mayor Pro Tem Martinez and passed by the following vote:
AYES: GONZALEZ, MARTINEZ, HURTADO, MONTELONGO
NOES: NONE
ABSTAIN: NONE
ABSENT: MELENDEZ
1. SUBJECT: APPROVED - Minutes of rescheduled Regular Council Meeting and Special Meeting held on June 27, 2025, Reg Mtg. July 3, 2025
3. SUBJECT: APPROVED - Payroll for the month of June including Direct Deposit Nos. 66827 through 67079; Payroll check Nos. 60375 through 60425; and Benefit Check Nos. 2118 through 2125.
City Council Meeting Minutes
July 17, 2025
4. SUBJECT: INFORMATIONAL ITEM - Fire Department Monthly Report-May and June 2025.
5. SUBJECT: INFORMATIONAL ITEM - Police Department Monthly Report - May and June 2025.
7. SUBJECT: APPROVED – Amendment No. 7 to agreement between the City of Sanger and the Sanger District Chamber of Commerce.
8. SUBJECT: APPROVED - Establishing a Full-time Fire Prevention Inspector Position and adopting Resolution No. 2025-53.
9. SUBJECT: APPROVED - Participation in the Medi-Cal Intergovernmental Rate Range Program.
10. SUBJECT: APPROVED - Resolution Authorizing City Manager to Execute Grant Agreement with the United States Department of Transportation
13. SUBJECT: APPROVED - Declaration of City Vehicles and equipment as Surplus Property and adopting Resolution No. 2025-56.
15. SUBJECT: APPROVED - Parking Ordinance Revision and adopting Ordinance No. 2025-05.
16. SUBJECT: APPROVED - Final Acceptance-2024 Street Sealing Project
17. SUBJECT: APPROVED - Right of Way Acquisition/Jensen Avenue & Indianola Avenue Traffic Signal Project and adopting Resolution No. 2025-57
Item F-2
Resident Joseph Rocha pulled this item and expressed interest in scheduling a meeting with Mr.
Olson to discuss Check No. 94664, issued in the amount of $19,000. The individual noted that additional questions would be addressed during the meeting.
1. SUBJECT: INFORMATIONAL ITEM - Warrants including Check Nos. 94545 through 94693 for the month of May 2025 and Warrants including Check Nos. 94694 through 94989 for the month of June 2025.
Item F-6
Council Member Hurtado expressed concern regarding the qualifications associated with the position under consideration. She requested additional clarification on the minimum qualifications required.
Public Comment:
None
City Council Meeting Minutes
July 17, 2025
6. SUBJECT: APPROVED – Resolution No. 2025-52 amending the City’s Fiscal Year 2025-2026 Position Allocation and approval of modified Finance Director job description.
The Council by motion of Council member Hurtado approved item F-6. The motion was seconded by Council Member Montelongo and approved by the following vote:
AYES: GONZALEZ, MARTINEZ, HURTADO, MONTELONGO
NOES: NONE
ABSTAIN: NONE
ABSENT: MELENDEZ
Item F-11
Council member Hurtado no specific questions but would like to request staff to provide details on who is currently working on each project and include another memo with the contracts.
Public Comment:
-Resident Joseph Rocha -He just questioned if there will ever be a time when we come out of this emergency report. Wants to know if there is an end to the emergency.
11. SUBJECT: APPROVED - Receipt of U pdate on Emergency Repairs at Wastewater Treatment Plant Pursuant to Resolution No. 2025- 43 and Request to Continue Declaration of Emergency
The Council by motion of Mayor Pro Tem Martinez approved item F-11. The motion was seconded by Council Member Montelongo and approved by the following vote:
AYES: GONZALEZ, MARTINEZ, HURTADO, MONTELONGO
NOES: NONE
ABSTAIN: NONE
ABSENT: MELENDEZ
Item F-12
Council member Hurtado reviewed the staff report and requested an overall explanation of any field occurrences that warranted this purchase. Additionally, is there new any training involved?
Public Comment:
-Resident Joseph Rocha-This is a new piece of equipment, and people will need to be trained to use it. With that training, will there be a raise for the employees. The equipment is going to help a lot but is the purchase of this machine going to cause Public Works to lose employees.
12. SUBJECT: APPROVED - Purchase of a Vacuum Excavator from Vermeer Manufacturing Company through RDO Equipment, Co., under Sourcewell Contract #110421-VRM
City Council Meeting Minutes
July 17, 2025
The Council by motion of Council Member Montelongo approved item F-12. The motion was seconded by Mayor Pro Tem Martinez and approved by the following vote:
AYES: GONZALEZ, MARTINEZ, HURTADO, MONTELONGO
NOES: NONE
ABSTAIN: NONE
ABSENT: MELENDEZ
Item F-14
Resident Joseph Rocha has raised a question regarding who will maintain the signals now and whether the cost will change with this change.
Public Comment:
None
14. SUBJECT: APPROVED - Professional Service Agreement with Bear Electrical Solutions, LLC for Traffic Signal and Lighting Maintenance
The Council by motion of Mayor Pro Tem Martinez approved items F-14. The motion was seconded by Council Member Montelongo and approved by the following vote:
AYES: GONZALEZ, MARTINEZ, HURTADO, MONTELONGO
NOES: NONE
ABSTAIN: NONE
ABSENT: MELENDEZ
Item F-18
Council Member Hurtado would just like a presentation from Josh.
Public Comment:
None
18. SUBJECT: INFORMATIONAL ITEM - Academy/Church Avenue Pedestrian Bridge Informational Discussion
Mayor Gonzalez called a break and left the meeting. 7:05pm Mayor Pro Tem resumed the meeting. 7:10pm
City Council Meeting Minutes
July 17, 2025
G. CONTINUED PUBLIC HEARING
1. SUBJECT: Public Hearing to Levy Annual Assessments for Sanger Landscaping and Lighting Maintenance District No. 1.
RECOMMENDATION: That the City Council:
1. Conduct a public hearing regarding the annual assessment of the Sanger Landscaping and Lighting Maintenance District No. 1;
2. Approve Resolution No. 2025- 58, Confirming Diagram and Assessment for the Annual Levy of Assessments for Sanger Landscaping and Lighting Maintenance District No. 1 for FY 25-26;
3. Direct the City Clerk to record this resolution with the Fresno County Office of the Auditor-Controller.
Public Comment:
None
The Council by motion of Council Member Montelongo to approve item G-1. The motion was seconded by Council Member Hurtado and approved by the following vote:
AYES: MARTINEZ, HURTADO, MONTELONGO
NOES: NONE
ABSTAIN: NONE
ABSENT: GONZALEZ, MELENDEZ
2. SUBJECT: Public Hearing to Levy Annual Assessments for Sanger Landscaping and Lighting Maintenance District No. 2.
RECOMMENDATION: That the City Council:
1. Conduct a public hearing regarding the annual assessment of the Sanger Landscaping and Lighting Maintenance District No. 2;
2. Approve Resolution No. 2025- 59, Confirming Diagram and Assessment for the Annual Levy of Assessments for Sanger Landscaping and Lighting Maintenance District No. 2 for FY 25-26;
3. Direct the City Clerk to record this resolution with the Fresno County Office of the Auditor-Controller.
Public Comment:
None
The Council by motion of Mayor Pro Tem Martinez to approve item G-2. The motion was seconded by Council Member Montelongo and approved by the following vote:
AYES: MARTINEZ, HURTADO, MONTELONGO
NOES: NONE
ABSTAIN: NONE
ABSENT: GONZALEZ, MELENDEZ
City Council Meeting Minutes
July 17, 2025
3. SUBJECT: Public Hearing to Consider the Proposed Annexation of Property Within Tract No. 6431, Phase I, into Sanger Landscaping and Lighting Maintenance District No. 2, Area 1, and to Establish a Levy of Assessments for the Annexed Territory (Annexation No. 25-01).
RECOMMENDATION: That the City Council:
conduct a public hearing and adopt Resolution No. 2025-60, a Resolution Confirming and Ordering Annexation into Sanger Landscaping and Lighting Maintenance District No. 2, Area 1, and Establishing a Levy of Assessments for the Annexed Territory (Annexation No. 25-01).
Public Comment:
None
The Council by motion of Council Member Montelongo approved item G-3. The motion was seconded by Council Member Hurtado and approved by the following vote:
AYES: MARTINEZ, HURTADO, MONTELONGO
NOES: NONE
ABSTAIN: NONE
ABSENT: GONZALEZ, MELENDEZ
H. CITY MANAGER/STAFF COMMUNICATION
1. Community development director, city engineer and I met with EDC about build out and we are still working on that.
2. We also met with DOT and Caltrans regarding railroad crossings on 5th and 7th and it looks like we are moving forward. After tonight’s discussions we can discuss other intersections for future.
3. Council Member Melendez says hello and she is out on a family commitment.
I. REPORTS AND MATTERS INITIATED BY CITY COUNCIL MEMBERS
Mayor Pro Tem Martinez:
1. The grand opening of the Cherry Crossing Apartments is scheduled for 10 AM.
2. He would like to recognize the staff for their efforts during the PG&E event and acknowledge the resident who received assistance with their PG&E bills.
3. He is aware that Animal Control has been particularly busy, especially around the Fourth of July, and he appreciates their hard work. He would like to explore the possibility of implementing a trap and neuter release program. .
4. Fire and Pd were busy during the 4th of July due to illegal fireworks.
5. Vera mentioned the yellow lines, and after speaking with him, I understand he was referring to 5th Street. If this can be looked at.
City Council Meeting Minutes
July 17, 2025
Council Member Hurtado
1. She will be attending the Naleo Conference next week
2. She has not had any committee meetings- so she doesn’t have anything to report.
3. Bring back the 5 year capital improvement plan for a presentation and would like to get consensus for that. 3 consents. (Informational Item)
Council Member Montelongo
1. The Recreation Department and PG&E did an excellent job collaborating with the community; many people needed assistance.
2. The plumbing for the pool is over 40 years old, so we should explore grant opportunities to maintain it.
3. He made contact with the City Manager and they discussed various issues.
4. Regarding the individual at 7th and Greenwood working from home, they are in the process of addressing the situation and it takes time.
5. Having the Mayor and the City Manager here to day is a blessing. The Mayor appreciates all the prayers as he recovers and thank you the fire department for getting him to the hospital.
Council Member Melendez
NONE
Mayor Frank Gonzalez
NONE
F. ADJOURNMENT
Being no further business, the Council adjourned their meeting at 7:31 pm.
Attest:
Lina Martinez, City Clerk
Prepared by: Lina Martinez Approved by:
01484.0001 2025137.3
REVIEW: City Manager: Finance: City Attorney:
TYPE OF ITEM: COUNCIL ACTION: APPROVED DENIED NO ACTION X Consent
Informational Item
Action Item
Department Report
Public Hearing
Matter Initiated by a Council Member
Other:
Continued to:
For the Meeting of: August 7, 2025
Agenda Item No: F-2
CITY OF SANGER
REPORT TO THE CITY COUNCIL
To: Mayor and Council Members
From: Nathan Olson, City Manager
Subject: Financial Consulting Services – Audit Completion and FY25 Year-End Close Attachments: Price, Paige & Company- Financial Consulting Services Authorization CO
NFLICT OF INTEREST:
N
one known.
RE
COMMENDATION:
T
hat the City Council 1) Approve the retention of Price Paige and Company for financial consulting services for the City of Sanger in the amount of $116,800; and 2) authorize the City Manager, or designee, to execute the required contract for services in a form approved by the City Attorney.
E
XECUTIVE SUMMARY:
P
rice, Paige & Company outlines their proposed engagement with the City of Sanger in a letter dated July 1, 2025. The firm will assist with year -end financial close, prepare financial statements and State Controller's Reports for the year ending June 30, 2025, and handle bank reconciliations from July 2025 through June 2026. Additional advisory services will be provided as agreed upon.
K
ey points include:
• Fees: Total fees are estimated at $116,800, broken down as follows:
• Advisory Services: $64,900
• Bank Reconciliation Preparation: $20,400
• State Controller Reports: $6,500
• Additional Consulting (not-to-exceed): $25,000
01484.0001 2025137.3
• Dispute Resolution: Disputes will first be mediated through the American Arbitration Association. • Payment Terms: Work will be suspended if the account is 90 days past due.
City Council approval of the item would authorize the City Manager to execute an agreement between Price Paige and Company in a form approved by the City Attorney. The agreement form, which includes these above terms, is substantially the same form as last year’s agreement with Price Paige & Company.
BACKGROUND:
It is a priority for the City Manager, and staff, to achieve timely audits, as the impact to the City is significant. The lack of audited financials effects the City’s ability to bond for future capital projects, effects current bond ratings, may result in challenges to obtain additional state and federal grant funding, and effects the City’s ability to budget accurately for future fiscal years.
The agreement with Price Paige and Company is presented to the City Council for review of the company’s proposed services, as a primary strategy in completing a timely audit for FY2025.
REASON FOR RECOMMENDATION:
The City requires assistance with year -end financial close, prepare financial statements and State Controller's Reports for the year ending June 30, 2025, and bank reconciliations from July 2025 through June 2026.
FISCAL IMPACT:
The total cost for FY25 is $116,800. The FY25 budget includes the cost of the contract.
COUNCIL OPTIONS:
City Council may choose to not enter into an agreement with Price, Paige & Company and the City will seek to find another auditor willing to take on a new client. Denial of the proposed letter will result in audit issuance delays.
ACTIONS FOLLOWING APPROVAL:
City Manager, or designee, will begin scheduling work to be performed.
01484.0001 2025137.3
Attachments
1 CITY OF SANGER
CONSULTANT SERVICES AGREEMENT
This Consultant Services Agreement ("Agreement”) is en tered into between the C ITY OF SANGER, a California general law city (“City”) and Price Paige & Company ("Consultant”). This Agreement shall be effective on the date signed by City which shall occur after execution by Consultant (“Effective Date”).
RECITALS
A. City has sought to select a consultant to provide financial advisory services to achieve completion of various financial documents from the Effective Date required through June 30, 2026.
B. Consultant submitted a proposal for performing the requested S ervices and is engaged in the business of furnishing such services as a consultant and hereby warrants and represents that it is qualified, licensed, and professionally capable of performing the Services.
C. City has selected Consultant to perform the requested S ervices on the basis of Consultant's demonstrated competence and professional qualifications.
D. City desires to retain Consultant, and Consultant desires to provide City with the Services, on the terms and conditions as set forth in this Agreement.
NOW, THEREFORE, in consideration of the promises and mutual agreements herein, City and Consultant agree as follows:
AGREEMENT
1. Scope of Services . Consultant shall perform , to the satisfaction of City in accordance with this Agreement, the Services described in the “S cope of Services ” set forth in Exhibit A attached hereto and incorporated by reference herein, and as may be revised by mutual agreement of the parties. Consultant warrants that it is qualified to perform the Services under this Agreement.
Consultant shall be familiar with and shall comply with all State and Federal laws and regulations applicable to the work to be performed under this Agreement.
2. Commencement of Services ; Term of Agreement . Time is of the essence on this Agreement. The term of this Agreement shall be from August 7, 2025 to June 30, 2026 or until such time as the Agreement is terminated by either party in accordance with this Agreement, whichever is earlier.
(a) Continuity of Personnel . Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff and subcontractors assigned to perform the Services under this Agreement. Consultant shall notify City of any changes in Consultant's staff and subcontractors assigned to perform the Services under this Agreement.
2 (b) Additional Services. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to or outside of those set forth in this Agreement or listed in Exhibit "A," unless such additional services are authorized by written amendment to the Agreement.
3. Compensation for Services. City shall compensate C onsultant for rendering the Services as follows:
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant per monthly invoice. Both parties agree that Consultant’s proposal to complete the Services is $116,800.00 and that the Services are anticipated to be completed by June 30, 2026.
(b) Each month Consultant shall invoice City for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by subcategory), travel, materials, equipment, supplies, and sub-consultant contracts.
(c) City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. The invoiced amount shall be paid within 30 calendar days unless City disputes any charges or expenses . If any charges or expenses are disputed, City shall pay the undisputed amount, and notify Consultant of the nature and amount of the disputed charge or expense. The parties shall seek to resolve the disputed items(s) by mutual agreement.
4. Independent Contractor Status. Consultant and its subcontractors shall perform the Services as independent contractors and not as officers, employees, agents or volunteers of City. Nothing contained in this Agreement shall be deemed to create any contractual relationship between City and Consultant’s employees or subcontractors, nor shall anything contained in this Agreement be deemed to give any third party, including but not limited to Consultant’s employees or subcontractors, any claim or right of action against City.
5. Standard of Care . Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement. Consultant represents that to the extent Consultant utilizes subcontractors, such subcontractors are, and will be, qualified in their fields.
Consultant also expressly represents that both Consultant and its subcontractors, if any, are now, and will be throughout their performance of the Services under this Agreement, properly licensed or otherwise qualified and authorized to perform the Services required and contemplated by this Agreement. Consultant and its subcontractors, if any, shall utilize the standard of care and skill customarily exercised by members of their profession, shall use reasonable diligence and best judgment while performing the Services , and shall comply with and keep themselves informed of all applicable laws and regulations.
3 6. Identity of Subcontractors and Sub- Consultants. Consultant shall, before commencing any work under this Agreement, provide to City in writing: (a) the identity of all subcontractors and sub-consultants (collectively referred to as "subcontractors"), if any, Consultant intends to utilize in Consultant's performance of this Agreement; and (b) a detailed description of the full scope of work to be provided by such subcontractors. Consultant shall only employ subcontractors pre -approved by City and in no event shall Consultant replace an approved subcontractor without the advance written permission of City, with the understanding that City’s permission will not be unreasonably withheld. Notwithstanding any other provisions in this Agreement, Consultant shall be liable to City for the performance of Consultant's subcontractors.
7. Subcontractor Provisions . Consultant shall include in its written agreements with its subcontractors, if any, provisions which: (a) impose upon the subcontractors the obligation to provide to City the same insurance and indemnity obligations that Consultant owes to City; (b) make clear that City intends to rely upon the reports, opinions, conclusions and other work product prepared and performed by subcontractors for Consultant ; and (c) entitle City to impose upon subcontractors the assignment rights found elsewhere in this Agreement.
8. Power to Act on Behalf of City. Consultant shall not have any right, power, or authority to create any obligation, express or implied, or make representations on behalf of City except as may be expressly authorized in advance in writing from time to time by City and then only to the extent of such authorization.
9. Record Keeping; Reports . Consultant shall keep complete records showing the type of Services performed. Consultant shall be responsible and shall require its subcontractors to keep similar records. City shall be given reasonable access to the records of Consultant and its subcontractors for inspection and audit purposes. Consultant shall provide City with a working draft of all reports and five (5) copies of all final reports prepared by Consultant under this Agreement.
10. Ownership and Inspection of Documents. A ll data, tests, reports, documents, conclusions, opinions, recommendations and other work product generated by or produced for Consultant or its subcontractors in connection with the Services, regardless of the medium, including physical drawings and materials recorded on computer discs (“Work Product”), shall be and remain the property of City. City shall have the right to use, copy, modify, and reuse the Work P roduct as it sees fit. Upon City’s request, Consultant shall make available for inspection and copying all such Work Product and all Work P roduct shall be turned over to City promptly at City’s request or upon termination of this Agreement, whichever occurs first. Consultant shall not release any Work Product to third parties without prior written approval of the City Manager. This obligation shall survive termination of this Agreement and shall survive for four (4) years from the date of expiration or termination of this Agreement.
11. Confidentiality. A ll data, reports, conclusions, opinions, recommendations and other work product prepared and performed by and on behalf of Consultant in connection with the Services performed pursuant to this Agreement shall be kept confidential and shall be disclosed only to City, unless otherwise provided by law or expressly authorized by City. Consultant shall not disclose or permit the disclosure of any confidential information acquired during performance of the Services , except to its agents, employees , affiliates , and subcontractors who need such confidential 4 information in order to properly perform their duties relative to this Agreement. Consultant shall also require its subcontractors to be bound to these confidentiality provisions.
12. City Name and Logo. Consultant shall not use City’s name or insignia, photographs relating to the City projects for which Consultant’s services are rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
13. Conflicts of Interest . Consultant warrants that neither Consultant nor any of its employees have an interest, present or contemplated, in the Services. Consultant further warrants that neither Consultant nor any of its employees have real property, business interests or income that will be affected by the Services. Consultant covenants that no person having any such interest, whether an employee or subcontractor shall perform the Services under this Agreement. During the performance of the Services, Consultant shall not employ or retain the services of any person who is employed by the City or a member of any City Board or Commission. City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non- related services for other governmental agencies and private parties. Consultant is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. City understands and acknowledges that Consultant will, perform non- related services for other governmental agencies and private parties following the completion of the Services under this Agreement, and any such future service shall not be considered a conflict of interest for purposes of this section.
14. Non-liability of Officers and Employees . No officer or employee of City shall be personally liable to Consultant, or any successors in interest, in the event of a default or breach by City for any amount which may become due Consultant or its successor, or for any breach of any obligation under the terms of this Agreement.
15. City Right to Employ Other Consultants. This Agreement is non-exclusive with Consultant.
City reserves the right to employ other consultants in connection with the Services.
16. Termination of Agreement . This Agreement shall terminate upon completion of the Services, or earlier pursuant to the following.
a.. Termination by City: Without Cause . This Agreement may be terminated by City at its discretion upon thirty (30) days prior written notice to Consultant.
b. Termination by City or Consultant: For Cause . Either party may terminate this Agreement upon twenty (20) days prior written notice to the other party of a material breach, and a failure to cure within that time period.
c. Compensation to Consultant Upon Termination. In the event termination is not due to fault attributable to Consultant and provided all other conditions for payment have been met, Consultant shall be paid compensation for services performed prior to notice of termination. As to any phase partially performed but for which the applicable portion of Consultant's compensation has not become due, Consultant shall be paid the reasonable value of its services provided. However, in 5 no event shall such payment when added to any other payment due under the applicable part of the work exceed the total compensation of such part as specified in Section 3 herein . In the event of termination due to Consultant’s failure to perform in accordance with the terms of this Agreement through no fault of City, City may withhold an amount that would otherwise be payable as an offset to City's damages caused by such failure.
d. Effect of Termination . Upon receipt of a termination notice (or completion of this Agreement), Consultant shall : (i) promptly discontinue all Services affected (unless the notice directs otherwise) ; and (ii) deliver or otherwise make available to the City, without additional compensation, all data, documents, procedures, reports, estimates, summaries, and such other information and materials as may have been accumulated by the Consultant in performing this Agreement, whether completed or in process. Following the termination of this Agreement for any reason whatsoever, City shall have the right to utilize such information and other documents, or any other works of authorship fixed in any tangible medium of expression, including but not limited to physical drawings, data magnetically or otherwise recorded on computer disks, or other writings prepared or caused to be prepared under this Agreement by Consultant. Consultant may not refuse to provide such writings or materials for any reason whatsoever.
17. Insurance. Consultant shall obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit " B" attached hereto and incorporated herein by this reference. All insurance policies shall be subject to City approval as to form and content. Consultant shall provide City with copies of required certificates of insurance upon request.
18. Indemnity and Defense . Consultant hereby agrees to indemnify, defend and hold the City, its officials, officers, employees, agents, and volunteers harmless from and against all claims, demands, causes of action, actions, damages, losses, expenses, and other liabilities, (including without limitation reasonable attorney fees and costs of litigation) of every nature arising out of the acts, errors, or omissions constituting negligence, gross negligence, willful misconduct or fraud of Consultant or its subcontractors relating to the performance of Services described herein.
Consultant's duty to defend and indemnify City shall not extend to injuries or damages that are the result of City's sole negligence or willful misconduct.
Consultant’s duty to defend shall immediately arise when a claim is asserted and/or a lawsuit is initiated against the City arising out of or occurring in connection with the acts, errors, or omissions constituting negligence, gross negligence, fraud or willful misconduct of Consultant or its subcontractors relating to the performance of Services described herein and regardless of whether others may owe the City a duty of defense and/or indemnity. Consultant and City agree that said indemnity and defense obligations shall survive the expiration or termination of this Agreement for any items specified herein that arose or occurred during the term of this Agreement for a period of two (2) years.
19. Assignment. Neither this Agreement nor any duties or obligations hereunder shall be assignable by Consultant without the prior written consent of City. In the event of an assignment to which City has consented, the assignee shall agree in writing to personally assume and perform the covenants, obligations, and agreements herein contained. In addition, Consultant shall not assign the payment of any monies due Consultant from City under the terms of this Agreement to any 6 other individual, corporation or entity. City retains the right to pay any and all monies due Consultant directly to Consultant.
20. Form and Service of Notices . All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by certified mail, postage prepaid and return receipt requested, addressed as follows:
To City: Nathan Olson To Consultant: Josh Giosa, CPA City of Sanger Price Paige & Company
1700 7
th Street 570 N. Magnolia Ave. #100
Sanger, CA 93637 Clovis, CA 93611
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile, or if mailed, three
(3) days after deposit of the same in the custody of the United States Postal Service.
21. Entire Agreement . This Agreement , including the attachments , represents the entire Agreement between City and Consultant and supersedes all prior negotiations, representations or agreements, either written or oral with respect to the subject matter herein. This Agreement may be amended only by written instrument signed by both City and Consultant.
22. Successors and Assigns . This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns.
23. Authority. The signatories to this Agreement warrant and represent that they have the legal right, power, and authority to execute this Agreement and bind their respective entities.
24. Severability. In the event any term or provision of this Agreement is declared to be invalid or illegal for any reason, this Agreement will remain in full force and effect and will be interpreted as though such invalid or illegal provision were not a part of this Agreement. The remaining provisions will be construed to preserve the intent and purpose of this Agreement and the parties will negotiate in good faith to modify any invalidated provisions to preserve each party’s anticipated benefits.
25. Applicable Law and Interpretation and Venue . This Agreement shall be interpreted in accordance with the laws of the State of California. The language of all parts of this Agreement shall, in all cases, be construed as a whole, according to its fair meaning, and not strictly for or against either party. This Agreement is entered into by City and Consultant in the County of Fresno, California. Consultant shall perform the Services required under this Agreement in the County of Fresno, California. Thus, in the event of litigation, venue shall only lie with the appropriate state or federal court in Fresno County.
26. Attorneys Fees. If either party is required to commence any proceeding or legal action to enforce or interpret any term, covenant, or condition of this Agreement, the prevailing party in such proceeding or action shall be entitled to recover from the other party its reasonable attorneys’ fees and legal expenses.
7 27. Arbitration.
a. If any dispute pertaining to our work product arises among the parties hereto, the parties agree first to try in good faith to settle the dispute by mediation administered by the American Arbitration Association under its Rules for Professional Accounting and Related Services Disputes before resorting to litigation. The costs of any mediation proceeding shall be shared equally by all parties.
b. All work will be suspended if City’s account becomes 90 days past due. No work will be resumed until the account is fully paid. City acknowledges and agrees that in the event Consultant stops work or withdraws from this engagement as a result of City’s failure to pay on a timely basis for services rendered as required by this Agreement, Consultant shall not be liable for any damages that occur as a result of Consultant’s ceasing to render services. City and Consultant both agree that any dispute over fees charged by the accountant to the client will be submitted for resolution by arbitration in accordance with the Rules for Professional Accounting and Related Services Disputes of the American Arbitration Association. Such arbitration shall be binding and final. IN AGREEING TO ARBITRATION, BOTH PARTIES ACKNOWLEDGE THAT, IN THE
EVENT OF A DISPUTE OVER FEES CHARGED BY THE CONSULTANT, EACH PARTY IS
GIVING UP THE RIGHT TO HAVE THE DISPUTE DECIDED IN A COURT OF LAW
BEFORE A JUDGE OR JURY AND INSTEAD WACCEPTING THE USE OF ARBITRATION FOR RESOLUTION.
28. Amendments and Waiver . This Agreement shall not be modified or amended in any way, and no provision shall be waived, except in writing signed by the parties hereto. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. Failure of either party to enforce any provision of this Agreement shall not constitute a waiver of the right to compel enforcement of the remaining provisions of this Agreement.
29. Third Party Beneficiaries. Nothing in this Agreement shall be construed to confer any rights upon any party not a signatory to this Agreement.
30. Execution in Counterparts . This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy or an original, with all signatures appended together, shall be deemed a fully executed Agreement.
31. Non-Discrimination. Consultant shall not discriminate on the basis of any protect ed class under federal or State law in the provision of the Services or with respect to any Consultant employees or applicants for employment. Consultant shall ensure that any subcontractors are bound to this provision. A protected class, includes, but is not necessarily limited to race, color, national origin, ancestry, religion, age, sex, sexual orientation, marital status, and disability.
32. Compliance with All Laws . In providing the services required under this Agreement, Consultant shall at all times comply with all applicable laws of the United States, the State of California, and with all applicable regulations promulgated by federal, state, regional, or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the term of this Agreement.
8 Now, therefore, the City and Consultant have executed this Agreement on the date(s) set forth below.
PRICE PAIGE & COMPANY CITY OF SANGER
By:___________________________ By: ______________________________ Josh Giosa, Partner Nathan Olson, City Manager
Date: __________________ Date: ______________________
9 EXHIBIT A
SCOPE OF SERVICES
Consultant shall provide the following services for the City, at the City’s direction:
1. Year-end close of the City’s financial records by performing reconciliations of balance sheet and income statement balances, as deemed necessary, in preparation for the City’s financial statement audit for the fiscal years ended June 30, 2025.
2. Will serve as the City’s liaison with the C ity’s external auditor until the conclusion of the audits.
3. Preparation of the City’s financial statements for the years ended June 30, 2025.
4. Preparation of the City’s bank reconciliations for the months of July 2025 through June 2026.
5. Preparation of the City’s State Controller’s Reports for the year ending June 30, 2025.
6. Provide the City with additional advisory services as agreed- upon with City management.
The scope, timing, and extent of the additional consultation will be discussed prior to the commencement of any work.
Fees for individual services are estimated as follows, based on the not-to-exceed limit of $116,800:
• Advisory Services: $64,900
• Bank Reconciliation Preparation: $20,400
• State Controller Reports: $6,500
• Additional Consulting (not-to-exceed): $25,000
10 EXHIBIT B
INSURANCE
A. Insurance Requirements
i. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Consultant’s general liability policies shall be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies. For construction projects, an endorsement providing completed operations coverage for the additional insured, ISO form CG 20 37 (or equivalent), is also required.
ii. Any failure to comply with reporting provisions of the policies by Consultant shall not affect coverage provided by the City.
iii. Coverage shall state that Consultant insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability.
iv. Coverage shall contain a waiver of subrogation in favor of the City.
B. Business Automobile Liability
i. Consultant shall provide auto liability coverage for owned, non-owned, and hired autos using ISP Business Auto Coverage form CA 00 01 (or equivalent) with a limit of no less than half of one million dollars ($500,000) per accident.
C. Workers’ Compensation and Employers’ Liability
i. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employers’ Liability Insurance with limits of at least one million dollars ($1,000,000).
Consultant shall submit to City, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.
D. All Coverages
i. Each insurance policy required by the agreement shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or reduced in limits except after thirty (30) days’ prior written notice has been given to the City, except that ten (10) days’ prior written notice shall apply in the event of cancellation for nonpayment of premium. ii. All self-insurance, self-insured retentions, and deductibles must be declared and approved by the City.
iii. Evidence of Insurance – Prior to commencement of work, the Consultant shall furnish the City with certificates, additional insured endorsements, and waivers of 11 subrogation evidencing compliance with the insurance requirements above. The Consultant must agree to provide complete, certified copies of all required insurance policies of requested by the City.
iv. Acceptability of Insurers – Insurance shall be placed with insurers admitted in the State of California with an AM Best rating of A- VII or higher.
July 1, 2025
Mr. Nathan Olson, City Manager
City of Sanger
1700 7
th Street
Sanger, California 93657
Dear Mr. Olson:
This letter confirms the engagement of Price Paige & Company by the City of Sanger (the City). The professional advisory services we currently expect to provide include the following:
1) We will assist the City in the year-end close of its financial record s by performing reconciliations of balance sheet and income statement balances, as deemed necessary, in preparation for the City’s financial statement audit for the fiscal year ending June 30, 2025. Additionally, we will function as a liaison with the City’s external auditor until the conclusion of the audit.
2) We will prepare the City’s financial statements for the year ending June 30, 2025.
3) We will prepare the City’s b ank reconciliations for the months of July 2025 through June 2026.
4) We will prepare the City’s State Controller’s Reports for the City for the year ending June 30, 2025.
5) We will provide the City with additional advisory services as agreed-upon with City management. The scope, timing, and extent of the additional consultati on will be discussed prior to the commencement of any work.
All workpapers or other documents used by us during th is engagement will be maintained in segregated files, and such originals and all copies will be returned to you upon the completion of our engagement.
Electronic Data Communication and Storage and Use of Third Party Service Provider In the interest of facilitating our se rvices to the City, we may communicate by facsimile transmission, send data over the Internet, store electronic data via computer so ftware applications hosted remotely on the Internet, or allow access to data through third-party vendors’ secured portals or clouds. Electronic data that is confidential to the City may be transmitted or stored using these methods. We may use third-party service providers to store or transmit this data, such as providers of tax return preparation and document management software. In using these data communication and storage methods, our fi rm employs measures designed to maintain data security. We use reasonable efforts to keep such communications and data access secure in accordance with our obligations under applicable laws and professional st andards. We also require all of our third-party vendors to do the same.
You recognize and accept that we have no control ov er the unauthorized interception or breach of any communications or data once it has been sent or has been subject to unauthorized access, notwithstanding all reasonable security measures employed by us or our third-party vendors, and consent to our use of these electronic devices and applications and submission of c onfidential client information to third-party service providers during this engagement.
July 1, 2025
SANGER
2025/2026
With regard to the electronic dissemination of audit ed financial statements, including financial statements published electronically on your website, you underst and that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document.
Engagement Administration, Fees and Other
We will schedule the engagement based in part on deadlin es, working conditions, and the availability of your key personnel. We will plan the engagement based on t he assumption that your personnel will cooperate and provide assistance by performing tasks such as preparing requested schedules, retrieving supporting documents, and preparing confirmations. If, for whatever reason, your personnel are unavailable to provide the necessary assistance in a timely manner, it may substantially increase the wo rk we have to do to complete the engagement within the established deadlines, resulting in an increase in fees over our original fee estimate.
It is our policy to keep records related to this engagement for a minimum of seven years after the report release date.
Our fees for the services described above will be as follows:
Advisory Services, as listed in items 1-2 $ 64,900
Bank Reconciliation Preparation, as listed in item 3 ($1,700 per month) 20,400 State Controller Reports, as listed in item 4 6,500
Additional Consulting, as listed in item 5 (hourly, not-to-exceed) 25,000
T o t a l $116,800
Our fees are based on expected hours required to perform the service at our standard hourly rates. Our standard hourly rates vary according to the degree of re sponsibility involved and the experience level of the personnel assigned to your consulting engagement. Ou r billing rates are reviewed annually and, where appropriate, adjusted for any increa ses due to inflation and other factors. We will issue a monthly billing statement for the work completed in that month. Pa yments for services are due when rendered and interim billings may be submitted as work pr ogresses and expens es are incurred. Our fee estimate is based on anticipated cooperation from your personnel and assumption that unex pected circumstances will not be encountered during the services listed. If significant time is necessary, we will discuss it with you before we incur additional costs. The fees for these services will be billed at the hourly billing rate for the individual involved, plus out-of-pocket expenses.
If any dispute pertaining to our work product arises among the parties hereto, the parties agree first to try in good faith to settle the dispute by mediation administere d by the American Arbitration Association under its Rules for Professional Accounting and Related Services Dis putes before resorting to litigation. The costs of any mediation proceeding shall be shared equally by all parties.
All work will be suspended if your account becomes 90 days past due. No work will be resumed until your account is fully paid. You acknowledge and agree that in the event we stop work or withdraw from this engagement as a result of your failure to pay on a ti mely basis for services rendered as required by this engagement letter, we shall not be liable for any damages that occur as a result of our ceasing to render services. Client and accountant both ag ree that any dispute over fees char ged by the accountant to the client will be submitted for resolution by arbitration in acco rdance with the Rules for Professional Accounting and Related Services Disputes of the American Arbitration Association. Such arbitration shall be binding and final. IN
AGREEING TO ARBITRATION, WE BOTH ACKNOWLEDGE THAT, IN THE EVENT OF A DISPUTE OVER
FEES CHARGED BY THE ACCOUNTANT, EACH OF US IS GIVING UP THE RIGHT TO HAVE THE DISPUTE
DECIDED IN A COURT OF LAW BEFORE A JUDGE OR JURY AND INSTEAD WE ARE ACCEPTING THE USE OF ARBITRATION FOR RESOLUTION.
If information becomes known that would make our cont inued involvement in this engagement inappropriate, or parties involved change, we reserve the right to withdraw from this engagement. In addition, we will refuse to perform any requested act that we deem a violation of la w, public policy, or our pr ofessional ethical standards, and may, as a result, withdraw from the engagement without penalty.
July 1, 2025
SANGER
2025/2026
In no event will our firm be liable for incidental or consequential damages resulting from our performance on this engagement, even if we have been advised of the possibility of such damages.
Non-Solicit Clause
We value every one of our clients as well as every one of our employees. We have spent a great deal of time and resources to locate, train, and retain our employees. We respectfully request that you do not solicit our employees to work for you. If you do hire one of our employees within 2 years of when they last worked for Price Paige & Company, we will be due a finder’s fee equal to 50% of the annual salary they were earning as of their last day of employment. Payment will be due within 10 days of your receipt of our invoice.
If these terms are in accordance with your understanding and meet with your approval, please return a signed copy via email or regular mail at your earliest convenience. This agreement will become effective when you return the signed copy to us.
If the need for additional services arises, our agreement wi th you will need to be revised. It is customary for us to describe these revisions in an addendum to this letter.
Sincerely,
Joshua Giosa, CPA
Price Paige & Company
- - - - - - -
RESPONSE:
This letter correctly sets forth the understanding of the City of Sanger, California.
Management Signature Title Date
Prepared by: _Amanda Champion _ Approved by: _ ______________________ REVIEW: City Manager: ______ Finance: _______ City Attorney: ____ TYPE OF ITEM: COUNCIL ACTION: APPROVED DENIED NO ACTION __X__ Consent
____ Info Item
_X__ Action Item
__ _ Department Report
____ Public Hearing
____ Matter Initiated by a Council Member
____ Other
____ Continued to: __________
For the Meeting of: August 7, 2025
Agenda Item No.: F-3
CITY OF SANGER
REPORT TO THE CITY COUNCIL
To: Mayor and Councilmembers
From: Nathan Olson, City Manager
Subject: Approval of Resolution 2025-61, Approving Amendment to Joint Powers Agreement of the Central San Joaquin Valley Risk Management Authority and Authorize the City Manager to sign the Amended and Restated Joint Exercise of Powers Agreement.
A
ttachments: (1) Red Line Agreement
(2) Clean Agreement
(3) Resolution No. 2025-61
CO
NFLICT OF INTEREST:
N
one known.
RE
COMMENDATION:
T
hat the City Council consider and adopt Resolution No. 2025-61 Approving Amendment to Joint Powers Agreement of the Central San Joaquin Valley Risk Management Authority and authorize the City Manager to sign the Amended and Restated Joint Exercise of Powers Agreement.
E
XECUTIVE SUMMARY:
T
he City of Sanger is a member of the Central San Joaquin Valley Risk Management Authority (CSJVRMA), which is a Joint Powers Authority that provides services such as Workers Compensation, General Liability, Vehicle and Property Insurance, Cyber Insurance, and Employee Assistance Programs to the City.
C
SJVRMA staff and the executive committee recently conducted a full review of the CSJVRMA governing documents to ensure they continue to reflect current practices, legal requirements, and operational needs. A new legal requirement of California Government Code 6509 requires JPAs to
operate under the same restrictions as one of its designated members. CSJVRMA staff, along with their legal counsel, Mr. John Lavra, reviewed the member cities based on a selection of a general law city and consideration of stability within city staff, and determined the cities of Ripon and Madera to have no restrictions that would affect the authority of the JPA.
As a result, the City of Ripon has been added to the Agreement as the designated city under Government Code Section 6509 with City of Madera listed as a secondary city in the event the City of Ripon were to terminate its membership. These two cities have no restrictions in place that would conflict with the day- to-day operations of the JPA.”
Jeanette Workmen, administrator for CSJVRMA summarized the changes to the document as such:
“Mr. Lavra advised the Executive Committee that although the Joint Powers Agreement, even as last amended in 1994, meets the legal requirements as set forth in the government code for Joint Powers Authorities, the document has been updated as follows:
• Definitional terms have been defined more clearly.
• Language has been broadened to give leeway in the event the CSJVRMA wants to consider creating or participating in a captive agency. • An addition was made pursuant to Government Code Section 6509 that was not part of the law in 1994 when CSJVRMA last amended the Agreement. The change requires JPAs to designate a member whose restrictions would apply to the operations of the JPA. Below is an excerpt from correspondence from Mr. Lavra:
‘This code section was enacted to prevent a local public entity from exercising powers inconsistent with its own charter, ordinance or resolution simply by becoming a member of a JPA. JPA's are formed to permit public entities to exercise powers on a collective basis, which they could, absent the JPA, exercise individually. However, the legislature wanted to place some restriction on the power of the JPA, without that JPA having to comply with all restrictions that might be in place for all of the members of the JPA. It would be unworkable, for instance, if the JPA had to satisfy or verify any and all restrictions from the ordinances of all of the members of the JPA when transacting the business of the JPA. In order to strike a balance, section 6509 permits the JPA to agree to any restrictions in its exercise of powers based on the restrictions of one identified member city.’
Amendments to the Joint Powers Agreement require a written resolution approved and signed by two-thirds (2/3rds) of the respective city councils of the member cities. Upon signature by two thirds (2/3rds) of the member cities, any member city failing or refusing to abide by such amendments may be involuntarily terminated as a party to the Agreement.
REASON FOR RECOMMENDATION:
To retain membership in the CSJVRMA.
FISCAL IMPACT:
There is no fiscal impact associated with the new agreement.
COUNCIL OPTIONS:
The City Council may choose to deny the amendments; however, it could result in an involuntary termination from CSJVRMA, and the City would need to start seeking alternative carriers for workers’ compensation, general liability, and property and vehicle insurance.
ACTIONS FOLLOWING APPROVAL:
Upon approval, staff will get signatures on the documents and submit them to CSJVRMA.
CENTRAL SAN JOAQUIN VALLEY
RISK MANAGEMENT AUTHORITY
JOINT POWERS AGREEMENT
AS AMENDED JULY 1, 20251994
CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY
JOINT POWERS AGREEMENT
TABLE OF CONTENTS
ARTICLE I ......................................................................................................................................... 3 DEFINITIONS .................................................................................................................................... 3
ARTICLE II ........................................................................................................................................ 4 PURPOSES ....................................................................................................................................... 4
ARTICLE III ....................................................................................................................................... 4 CREATION OF JOINT POWERS AUTHORITY ..................................................................................... 4
ARTICLE IV ....................................................................................................................................... 5 PARTIES TO AGREEMENT ................................................................................................................ 5
ARTICLE V ........................................................................................................................................ 5 MEMBERSHIP .................................................................................................................................. 5
ARTICLE VI ....................................................................................................................................... 6 TERM OF AGREEMENT .................................................................................................................... 6
ARTICLE VII ...................................................................................................................................... 6 POWERS OF THE AUTHORITY .......................................................................................................... 6
ARTICLE VIII ..................................................................................................................................... 7 BOARD OF DIRECTORS .................................................................................................................... 7
ARTICLE IX ....................................................................................................................................... 8 BYLAWS AND REGULATIONS ........................................................................................................... 8
ARTICLE X ........................................................................................................................................ 8 EXECUTIVE COMMITTEE ................................................................................................................. 8
ARTICLE XI ....................................................................................................................................... 9 OFFICERS ......................................................................................................................................... 9
ARTICLE XII ...................................................................................................................................... 9 JOINT PROTECTION PROGRAMS ..................................................................................................... 9
ARTICLE XIII ................................................................................................................................... 10 RESERVE FUNDS ............................................................................................................................ 10
ARTICLE XIV ................................................................................................................................... 10 OPERATING FUND ......................................................................................................................... 10
ARTICLE XV .................................................................................................................................... 10 BUDGET ......................................................................................................................................... 10
ARTICLE XVI ................................................................................................................................... 10 FUNDING AND PROCEDURES FOR CALCULATING ANNUAL CONTRIBUTIONS ............................. 10
Joint Powers Agreement
Table of Contents
ARTICLE XVII .................................................................................................................................. 10 RESPONSIBILITIES OF AUTHORITY ................................................................................................ 11
ARTICLE XVIII ................................................................................................................................. 11 RESPONSIBILITIES OF MEMBER CITIES .......................................................................................... 11
ARTICLE XIX ................................................................................................................................... 12 WITHDRAWAL ............................................................................................................................... 12
ARTICLE XX .................................................................................................................................... 12 INVOLUNTARY TERMINATION ...................................................................................................... 12
ARTICLE XXI ................................................................................................................................... 12 CONTINUED LIABILITY ................................................................................................................... 12
ARTICLE XXII .................................................................................................................................. 12 REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION ............................................. 12
ARTICLE XXIII ................................................................................................................................. 13 TERMINATION OF AUTHORITY ...................................................................................................... 13
ARTICLE XXIV ................................................................................................................................. 13 AUDIT ............................................................................................................................................ 14
ARTICLE XXV .................................................................................................................................. 14 ARBITRATION ................................................................................................................................ 14
ARTICLE XXVI ................................................................................................................................. 14 BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS, AND MEMORANDA OF COVERAGE14
ARTICLE XXVII ................................................................................................................................ 14 ENFORCEMENT ............................................................................................................................. 14
ARTICLE XXVIII ............................................................................................................................... 14 AMENDMENTS .............................................................................................................................. 14 ARTICLE XXIX ................................................................................................................................. 15 NOTICES ........................................................................................................................................ 15 ARTICLE XXX .................................................................................................................................. 15 COUNTERPARTS ............................................................................................................................ 15
Joint Powers Agreement Page 1 Amended July 1, 20251994
AMENDED JOINT EXERCISE OF POWERS AGREEMENT
FOR INSURANCE AND RISK MANAGEMENT PURPOSES
THIS AMENDED AGREEMENT, dated for convenience this 1st day of July, 20251994, made and entered into by, between, and among those Member Cities which become parties to this Agreement by action of their governing boards adopting a resolution agreeing to participate in the joint powers entity created by the terms and conditions of this Agreement;
RECITALS:
WHEREAS, California Government Code Section 6500, et. seq. provides that two or more public agencies may, by agreement, exercise any power common to the contracting parties; and
WHEREAS, California Government Code Sections 990 and 990.4 provide that a local entity may self-insure, purchase insurance through an authorized insurer, purchase insurance through a surplus line broker, or any combination thereof; and
WHEREAS, California Government Code Section 990.8 provides that two or more local public entities, by a joint powers agreement, may provide insurance for any authorized purpose by any one or more of the methods specified in Section 990.4; and
WHEREAS, Article XVI, Section 6, of the California Constitution provides that insurance pooling arrangements under joint exercise of powers agreements shall not be considered the giving or lending of credit as prohibited therein; and
WHEREAS, each of the cities which are parties to this Agreement desires to join together with other cities in order to collectively self-insure or pool their losses and to jointly purchase insurance and administrative services in connection with Joint Protection Programs for said cities; and
WHEREAS, the Tulare-Kings Municipal Risk Management Authority, a public entity, was created by an initial Agreement dated April 1, 1979, among various cities within the Counties of Tulare and Kings; and
WHEREAS, the name of the organization was changed to the Central San Joaquin Valley Risk Management Authority on July 1, 1981; and
WHEREAS, the initial Agreement was amended on January 1, 1985 and July 1, 1994 by a two-thirds vote of the Member Cities' city councils; and
Joint Powers Agreement Page 2 Amended July 1, 20251994 WHEREAS, said Member Cities have determined that it is again appropriate and in the public interest to make certain technical corrections and additions to this Agreement which will provide clarification and will permit the governing body to meet a minimum of two times a year to conduct that business which only the governing body may act upon; and
WHEREAS, it is therefore necessary to amend said Joint Powers Agreement; and
WHEREAS, said Agreement provides that amendments to the Agreement may be made by a vote of two-thirds (2/3rds) of the Member Cities by resolution of the City Councils of said Cities:
NOW, THEREFORE, for and in consideration of the execution of this Agreement by two- thirds (2/3rds) of the Member Cities, each of the Member Cities which are parties hereto does hereby adopt this amended Agreement, dated July 1, 20251994, which concurrently supersedes that certain Agreement creating the Authority, dated April 1, 1979, and all amendments thereto.
Joint Powers Agreement Page 3 Amended July 1, 20251994
ARTICLE I
DEFINITIONS
The following words, when typed in bold print within the provisions of this Agreement, shall have the following definitions:
"Administrator" shall mean that person or group appointed by the Executive Committee and given responsibility for the management, administration, and operation of the Authority.
“Agreement” shall mean the Joint Powers Agreement creating the Central San Juoaquin Valley Risk Management Authority.
"Authority" shall mean the Central San Joaquin Valley Risk Management Authority, aka the RMA.
"Board of Directors" or "Board" shall mean the governing body of the Authority.
"Broker" shall mean the insurance broker hired by the Executive Committee to acquire insurance coverage.
"Claims" shall mean demands made against the Authority arising out of occurrences which are claimed to be within one of the Authority's Joint Protection Programs as developed by the Board.
"Deposit Premium" shall mean the annual dollar amount determined by the Board of Directors payable by each Member City for the purpose of self-insurance coverage, excess insurance premiums, and administrative costs, charged for the purpose of carrying out the powers of the Authority. those funds charged for the purpose of self-insured coverage.
"Executive Committee" shall mean the elected officers and the representatives appointed by each region to represent that region.
"Fiscal Year" shall mean the period July 1 to June 30 of each year.
"Insurance" shall mean any commercial insurance coverage.
"Insurance Premium" shall mean those funds charged for the payment of group purchased insurance.
"Joint Protection Programs" shall mean any program to provide risk sharing or insurance coverage under this Agreement and shall include a determination as to the amount of initial Insurance Premiums and/or Deposit Premiums, a precise allocation plan and formula, and a determination of the amount and type, if any, of excess insurance to be purchased. .
Included within the term Joint Protection Program is the identification of exposures to accidental loss, the reduction or limitation of losses to Member City properties and from injuries to persons or property caused by the operations of Member Cities and the funding
Joint Powers Agreement Page 4 Amended July 1, 20251994 of those risks, together with any other functions appropriate or necessary to the functioning of the Joint Protection Program.
"Master Plan Document" shall mean the document, formally adopted by the Executive Committeeparticipating Member Cities, containing the provisions setting forth the operations, policies, and provisions of a self-insured or pooled coverage program, which shall include, but not be limited to, the following:
1. The scope of the program;
2. The procedures to be followed;
3. Who may participate;
4. Any limits or restrictions;
5. How Deposit Premiums are determined;
6. How refunds, if any, are determined;
7. Commitments required by participants; and
8. How the document may be amended.
"Member City" shall mean a city which is an incorporated municipality organized with a council, City Manager/Administrator form of government, which has been approved for participation in the Authority by the Executive Committee in accordance with applicable provisions of the Agreement and the Bylaws, and has signed the Agreement.
"Operating Fund" shall mean the fund established by the Authority for the purpose of paying just demands submitted to the Authority. ;
"Representative" shall mean the person, normally the City Manager/Administrator of the Member City , who has been designated in writing by the Member City to represent and act for and on behalf of the Member City regarding any matter before the Authority's Board or Executive Committee. The Representative must be either: (a) the City Manager/Administrator or (b) a person designated by the City Manager/Administrator who holds a management/organizational position with the Member City and whose responsibilities include all or part of the Member City’s risk management functions (i.e., finance, human resources, claims/losses, insurance, and safety/risk control).
"Self-Insurance" shall mean the process whereby the Authority maintains sufficient reserves to pay all claims and associated expenses of a risk exposurearea without purchasing insurance to cover the risk or a portion of the risk.
ARTICLE II
PURPOSES
The purpose of this Agreement is to provide joint powers common to each Member City for insurance purposes; to pool self-insured claims and losses, to purchase or participate in excess pooling or excess insurance coverage, and to provide related administrative services including risk management, consulting, actuarial services, claims adjusting and legal defense services;and share risks; to implement risk management principles; and to provide for the future inclusion of additional incorporated municipalities desiring to become parties to the Agreement.
Joint Powers Agreement Page 5 Amended July 1, 20251994
ARTICLE III
CREATION OF JOINT POWERS AUTHORITY
A.
Pursuant to Section 6500, et. seq. of the California Government Code, the Authority is a public entity separate and apart from the parties to this Agreement. Pursuant to Government Code Section 6508.1, the debts, liabilities, and obligations of this joint powers authority shall not constitute debts, liabilities, or obligations of any party to this Agreement.
B. It is the express understanding of all parties that the Authority created originally on or about April 1, 1979, is the same Authority continued under this Agreement, even though some powers and procedures may be changed by this Agreement.
C. The Authority, its Board, officers, membership, and staff shall be governed by this Agreement, the Bylaws, Master Plan Documents, Memoranda of Coverage, and other documents duly adopted by the Authority.
ARTICLE IV
PARTIES TO AGREEMENT
A. Each city which has applied to and been accepted as a member of the Authority is a party to the Joint Exercise of Powers Agreement. . Each party to the Agreement shall be bound by this Agreement when two-thirds (2/3rds) of the city councils of the Member Cities have adopted this amended Agreement. . A party to this Agreement certifies that it intends to and does contract with the Authority and with all other Member Cities which have signed this Agreement and, in addition, with each city which may hereafter be added as a party to and may sign this Agreement. . Each city which has or may hereafter sign this Agreement also certifies that the deletion of any city from the Authority by voluntary withdrawal, involuntary termination, or otherwise, shall not affect this Agreement nor each Member City's intent to contract as described above with the then remaining Member Cities.
B. Each city which is a member of the Authority at the time this amended Agreement is adopted by two-thirds (2/3rds) of the Member Cities, certifies that it intends to and does hereby contract with the Authority and with all other current Member Cities, and in addition, with each city which may hereafter be added as a party to and may sign this Agreement.
ARTICLE V
MEMBERSHIP
A. ELIGIBILITY
Joint Powers Agreement Page 6 Amended July 1, 20251994
To be a member of this Authority, a city must be an incorporated municipality which is characterized by having professional management as typified by a bona fide Council Manager/Administrator form of government and must be approved for participation in the Authority in the manner provided by the Bylaws.
B. NEW MEMBERS
Eligible incorporated municipalities may become a party to this Agreement pursuant to the Bylaws of the Authority.
ARTICLE VI
TERM OF AGREEMENT
This Agreement, as amended, shall become effective when approved by two thirds (2/3rds) of the respective City Councils of the Member Cities. . When effective, this Agreement, as may be amended from time to time, shall continue thereafter until terminated as herein provided. . This Agreement shall become effective as to any new Member City in accordance with the Bylaws and Master Plan Documents of the Authority.
ARTICLE VII
POWERS OF THE AUTHORITY
A. The Authority shall have all of the powers common to Member Cities and all additional powers set forth in Section 6500, et. seq. and Section 989, et. seq. of the Government Code and other applicable law. The Authority shall have all of the rights, immunities, privileges, and defenses afforded each Member City and peculiar to the particular Member City being sued or against which there has been a claim.
Pursuant to and to the extent required by Government Code section 6509, the Authority shall be restricted in the exercise of its powers in the same manner as the City of Ripon is restricted in the exercise of its powers. In the event the City of Ripon shall cease to be a Member of the Authority, then the Authority shall be restricted in the exercise of its powers in the same manner as the City of Madera.
The Authority is hereby authorized to do all acts necessary or appropriate for the exercise of said powers, including, but not limited to any or all of the following:
1. to mMake and enter into contracts;
2. to iIncur debts, liabilities, and obligations, but no debt, liability, or obligation of the Authority is a debt, liability, or obligation of a Member City which is a part of this Agreementexcept as otherwise provided;
Joint Powers Agreement Page 7 Amended July 1, 20251994
3. to aAssess Member Cities as deemed appropriate for good cause as determined by the Executive Committee;
4. to aAcquire, hold, or dispose of real and personal property;
5. to rReceive contributions and donations of property, funds, services, and other forms of assistance from any sources;
6. to sSue and be sued in its own name;
7. to eEmploy agents and employees;
8. to aAcquire, construct, manage, and maintain buildings;
9. to lLease real or personal property, including propertythat of a Member City; and
10. to exercise all powers necessary and proper to carry out the terms and provisions of this Agreement or otherwise authorized by law.
B. Whenever in this Agreement any consent or approval is required, the same shall not be unreasonably withheld. This Agreement shall be construed and interpreted in accordance with the laws of the State of California.
ARTICLE VIII
BOARD OF DIRECTORS
A. STRUCTURE
The Authority shall be governed by a Board composed of one Representative from each Member City, each serving in an individual capacity as a member of the Board. . Each Member City shall appoint one Representative. . Appointments shall be limited to the City Manager/Administrator of each Member City or his/her authorized delegate. . Each Member City shall also appoint one alternate Representative. . The alternate Representative may attend and may participate in any meeting of the Board. . When the regular Representative for whom he/she is an alternate is absent from the meeting, the alternate Representative may vote. . Each Representative serves at the pleasure of the Member City being represented. . Each Representative has one vote as the member of the Board. . Representatives are not entitled to compensation. . However, the Executive Committee may authorize reimbursement for expense incurred by a Representative in connection with his/her duties for the Authority.
B. MEETINGS OF THE BOARD
The Board shall hold at least two meetings each year. . The Executive Committee shall determinefix by resolution the date upon which and the hour and place at which each regular meeting is to be held.
The President may call for a special meeting of the Board in compliance with open meeting laws in the State of California or a majority of the Representatives may call for a special meeting by filing a written request with the Secretary. . The President must then set a date, time, and place for the meeting to be held within 30 days and must make provision for Commented [JW1]: Meetings will continue to
be adopted by the EC, but in a less
formal manner than by resolution.
Joint Powers Agreement Page 8 Amended July 1, 20251994 notice of the special meeting being given.
Each meeting of the Board, and each meeting of the Executive Committee, including, without limitation, regular, adjourned regular, and special meetings, shall be called, noticed, held, and conducted in accordance with the Ralph M. Brown Act (Section 54950 et. seq. of the Government Code).
The Authority shall have minutes of regular and special meetings kept. . As soon as possible after each meeting, copies of the minutes shall be forwarded to each Member City.
A majority of the members of the Board is a quorum for the transaction of business. .
However, less than a quorum may adjourn from time to time. . A vote of the majority of a quorum at a meeting is sufficient to take action, unless otherwise specified.
C. POWERS OF THE BOARD OF DIRECTORS
The Board shall provide policy direction for the Executive Committee, the officers, and the Administrator. . The Board may delegate any and all of its authority to the Executive Committee except the following:
1. Amendments toTo change the Bylaws, which requires at least a two-thirds (2/3rds) vote of the Board;
2. To creation ofe any new Joint Protection Program;
3. To termination of ae any Joint Protection Program;
4. To expulsion ofel a Member City;
5. To adoption of an operating budget for the Authority;
6. To change or reviseAmendments to the Authority's Conflict of Interest Code; and
7. To Aauthorization for e the issuance, modification, or defeasance of bonds.
ARTICLE IX
BYLAWS AND REGULATIONS
The Board shall adopt Bylaws and general regulations not inconsistent with State law and this Agreement.
ARTICLE X
EXECUTIVE COMMITTEE
The Board shall establish an Executive Committee and delegate functions not otherwise reserved to the entire Board. . The Executive Committee shall be appointed, have the powers, and hold meetings as set forth in the Bylaws.
Joint Powers Agreement Page 9 Amended July 1, 20251994
ARTICLE XI
OFFICERS
The officers of the Authority shall consist of an elected President, First Vice President, and Second Vice President, and an appointed Administrator, Secretary, and Treasurer. . Other offices may be created by the Bylaws, Master Plan Documents, or the Administrator, subject to the approval of the Board or the Executive Committee, as applicable. . All offices shall be filled and have the powers and responsibilities as prescribed in the Bylaws or Master Plan Documents.
The president shall appoint someone other than the treasurer to perform the functions of auditor/controller of the Authority shall be performed by the Authority’s contracted administration firmofficers or employees or in-house staff, or the president may assume these functions as a collateral duty of the presidency. The auditor/controller must be a member of the Board. The Ttreasurer and auditor/controller have the powers, duties, and responsibilities specified in Government Code Section 6505.6. The Board shall require the treasurer and auditor/controller to file with the Authority an official bond in the amount to be fixed by the Board. The Authority shall pay the cost of bond premiums required by this section. The Authority shall purchase a bond which includes coverage for the duties performed by the Treasurer and the auditor/controller.
ARTICLE XII
JOINT PROTECTION PROGRAMS
A. The Executive Committee may at any time, and from time to time, offer to the Board for adoption such Joint Protection Programs as may be deemed desirable. . All Member Cities shall participate in those mandatory Joint Protection Programs as set forth in the Bylaws. .
All other Joint Protection Programs shall be optional. . The Board shall establish the amount of Deposit Premium, determine the amount of loss reserve contribution, provide for the handling of claims, and otherwise establish the policies and procedures necessary to provide a particular Joint Protection Program for Member Cities.
B. Each Joint Protection Program shall remain separate and distinct from every other Joint Protection Program and the liability and obligations of each program, and its participating Member Cities shall not be a liability or obligation of another program or participating Member City of another program. . A Member City's participation in one program shall not obligate it or its funds on deposit with the Authority, to the debts, obligations, or liabilities of any other program. . Separate accounting shall be maintained for each Joint Protection Program.
ARTICLE XIII
RESERVE FUNDS
The Authority may establish a fund for the purpose of paying the losses and establishing a reserve Commented [JR2]: Staff conformed this
section to reflect current
practices/align with 6505.6.
Joint Powers Agreement Page 10 Amended July 1,
20251994
to cover the retained portion of losses that may be insured against by the Authority or the Member Cities. . The funds treasurer shall be invested and reinvest the funds in compliance with the Authority's Investment Policy and relevant Sstate laws. and in the same manner as if they were Member City funds.
Refunds shall be made in accordance with the Master Plan Document for each program.
ARTICLE XIV
OPERATING FUND
The Authority shall establish an Operating Fund. The Operating Fund is for the purpose of paying insurance premiums, broker's fees, adjusting fees, consultant and legal fees, and such other items as are appropriate. . Just demands for payment shall be made by warrants in compliance with the adopted budget. . The warrants shall be paid as directed by the Executive Committee. . The Board may establish such other funds as it considers appropriate which shall be maintained and invested in the same manner as the Operating Fund.
ARTICLE XV
BUDGET
The Board shall adopt a budget annually.
ARTICLE XVI
FUNDING AND PROCEDURES FOR CALCULATING
ANNUAL CONTRIBUTIONS
The provisions for funding and calculating annual contributions shall be as set forth in the Bylaws and the Master Plan Documents for each program.
ARTICLE XVII
RESPONSIBILITIES OF AUTHORITY
The Authority may perform or have performed the following functions in discharging its responsibilities under this Agreement:
1. assist Member Cities in developing their risk management programs ;
2. participate in risk management advisory committees formed by Member Cities;
3. provide loss prevention, safety, and security services;
4. provide all program services as required by program Master Plan Documents ;
5. provide loss analysis control by use of statistical analysis, data processing, and Commented [JR3]: This change is to allow
for the potential formation of a captive
entity, and investment under other state
laws.
Commented [JR4]: The MPD will be amended to
provide for flexibility in the payment
of refunds. Recall board action to
ratify decisions of executive committee
in withholding refund amounts.
Joint Powers Agreement Page 11 Amended July 1,
20251994
record and file keeping services. . The purpose of this information is to identify high exposure operations and to evaluate proper levels of self-retention and deductibles;
6. conduct risk management audits to review the participation of each Member City in the program; and
7. perform other functions as required by the Board for the purpose of accomplishing the goals of this Agreement.
ARTICLE XVIII
RESPONSIBILITIES OF MEMBER CITIES
The Member Cities have the following responsibilities:
1. pay all financial obligations to the Authority within the time prescribed;
2. appoint an individual to be responsible for coordinating the risk management activities of his/her Member City with the Authority;
3. conduct its operations in a manner which enhances safety and loss control consistent with recommendations by Authority staff;
4. adopt a risk management program ;carry out the duties and responsibilities as assigned or mandated by the Board of Directors and/or the Executive Committee which may include, but are not limited to, adherence to and/or adoption of policies and procedures, support of initiatives deemed necessary for the proper functioning of the Authority, and timely execution of tasks deemed necessary for the operation and governance of the Authority;
5. establish a risk management advisory committee to work with the risk manager of the Authority;
6. maintain an active safety committee;
7. report to the risk manager during the development stages the addition of new programs or the significant reduction or expansion of existing programs;
8. permit and assist the Authority in conducting on-site safety and loss control inspections and/or safety or risk management audits as required by the Board;
9. submit DE3-DPs to the Authority concurrent with the submission dates established by the State of California;
10. submit underwriting information requested by the Authority on a timely basis;
11. provide accurate statistical data concerning the Member City to the Authority when requested;
12. cooperate fully with the Authority in determining the cause of losses and in the settlement of losses;
13. cooperate to the fullest extent with the Authority's Litigation Manager on matters of claims and the conduct of defense of claims; and
14. comply with risk management requirements established under the authority of this Agreement.
ARTICLE XIX
Commented [JW5]: This will be included in
the program master plan document
Joint Powers Agreement Page 12 Amended July 1,
20251994
WITHDRAWAL
Any Member City, at their sole discretion, may voluntarily withdraw from membership in the Authority only at the end of any fiscal year by notifying the Authority in writing six (6) months prior to the end of any fiscal year, or at any other time which is agreed to by the Board, unless otherwise prohibited in the Master Plan Document of any program. . A notice of withdrawal shall be final and irreversible upon its receipt by the Authority unless the Board authorizes it to be rescinded by the Member City.
ARTICLE XX
INVOLUNTARY TERMINATION
A Member City may be removed from this Agreement by a two-thirds (2/3rds) vote of the Board for non-compliance with any provision of the governing documents. . Such involuntary termination shall proceed in accordance with the provisions set forth in the Bylaws.
ARTICLE XXI
CONTINUED LIABILITY
Upon any withdrawal or involuntary termination of a Member City, the said Member City shall continue to be responsible for any unpaid insurance premiums, deposit premiums, surcharges, administration costs, and claims and for any debts and assessments in accordance with the provisions of this Agreement, the Bylaws, Resolutions, and the Master Plan Documents of Joint Protection Programs in which the Member City has participated.
ARTICLE XXII
REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION
A. In the event a Member City withdraws from the Authority or its membership is involuntarily terminated, said Member City shall thereafter be entitled to receive its unobligated share of monies held by the Authority, less any and all amounts owed the Authority whether contingent or not, by the said withdrawing or terminated Member City. . The remainder of any funds held by the Authority for the withdrawing or terminating Member City subject to any retention amount as provided below, shall be the unobligated share and shall be refunded to the Member City and shall be accepted in full settlement and satisfaction against any claims the Member City may have against the Authority. . The Authority shall require that sufficient funds are retained on deposit with the Authority to completely pay any and all unpaid insurance premiums, deposit premiums, surcharges, administration costs, or claims, including any amounts for unreported claims and maturity of claims against said withdrawing or terminating Member City, and the amount to be retained on deposit shall be determined by the Authority. . Any and all rights, entitlements, benefits, and obligations after withdrawal or termination shall be subject to ongoing obligations and responsibilities agreed to by a Member City by agreeing to
Joint Powers Agreement Page 13 Amended July 1,
20251994
participate in any pooled Joint Protection Programs.
ARTICLE XXIII
TERMINATION OF AUTHORITY
The Authority may be terminated at any time if two-thirds (2/3rds) of the respective city councils of the then-Member Cities adopt a resolution requesting termination of the Authority; provided, however, that this Joint Powers Agreement and the Authority shall continue to exist for the purpose of disposing of all claims, concluding any pending litigations, for the liquidation and distribution of assets, and for all other functions necessary to conclude the affairs of the Authority. . The Board shall take whatever action is necessary or appropriate to cause these ongoing responsibilities to be discharged and to effectively close out the affairs of the Authority. . Upon completion of the liquidation and dissolution of the Authority, the Authority shall pay to each city which was a member of the Authority at the time of termination its pro rata share based on a city's contribution to the Authority, as determined by an independent Certified Public Accountant which has audited the financial records of the Authority, of the remaining assets of the Authority and shall pay to each Member City all monies held by the Authority in the reserve funds of that Member City.
ARTICLE XXIV
AUDIT
A. The Authority shall obtain an annual certified audit of its accounts and financial records which shall be made by a Certified Public Accountant and shall conform to generally accepted auditing standards.
Joint Powers Agreement Page 14 Amended July 1,
20251994
ARTICLE XXV
ARBITRATION
Any controversy between the parties hereto arising out of this Agreement shall be submitted to arbitration, and such arbitration shall comply with and be governed by the provisions of the California Arbitration Act, Sections 1280 through 1294.2 of the California Code of Civil Procedure.
ARTICLE XXVI
BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS,
AND MEMORANDA OF COVERAGE
Each party to this Agreement by the execution hereof agrees to be bound by and to comply with all of the terms and conditions of this Agreement, the Bylaws, the Master Plan Documents, Memoranda of Coverage, and any resolution adopted by the Authority, the Board of Directors, or the Executive Committee as they now exist or may hereafter be adopted or amended.
ARTICLE XXVII
ENFORCEMENT
The Authority is hereby granted authority to enforce this Agreement. . In the event action is instituted by the Authority to enforce any term of this Agreement, the Bylaws, or the Master Plan Document of any program against any Member City, the prevailing party shall be entitled to reasonable attorney fees and costs incurred because of said action, in addition to other appropriate relief.
ARTICLE XXVIII
AMENDMENTS
This Agreement may be amended by written resolution approved and signed by two-thirds (2/3rds) of the respective city councils of the Member Cities that are parties to this Agreement. . Upon signature of any amendment by two-thirds (2/3rds) of the Member Cities, any Member City failing or refusing to abide by such amendment may be involuntarily terminated as a party to this Agreement as provided herein.
ARTICLE XXIX
NOTICES
Notices under this Agreement shall be sufficient if delivered to the office of the Clerk or Secretary of the respective jurisdictions.
Joint Powers Agreement Page 15 Amended July 1,
20251994
ARTICLE XXX
COUNTERPARTS
This Agreement may be executed in one or more counterparts and shall be as fully effective as though executed in one document.
Dated:
MEMBER CITY
BY:
CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY
JOINT POWERS AGREEMENT
AS AMENDED AND RESTATED
EFFECTIVE JULY 1, 2025
TABLE OF CONTENTS
AMENDED AND RESTATED
JOINT POWERS AGREEMENT
CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY (CSJVRMA) ARTICLE I – DEFINITIONS ................................................................................................................. 2 ARTICLE II – PURPOSES ................................................................................................................... 4 ARTICLE III – CREATION OF JOINT POWERS AUTHORITY ................................................................ 4 ARTICLE IV – PARTIES TO AGREEMENT ........................................................................................... 4 ARTICLE V – MEMBERSHIP .............................................................................................................. 5 ARTICLE VI – TERM OF AGREEMENT ............................................................................................... 5 ARTICLE VII – POWERS OF THE AUTHORITY ................................................................................... 5 ARTICLE VIII – BOARD OF DIRECTORS ............................................................................................. 6 ARTICLE IX – BYLAWS AND REGULATIONS ...................................................................................... 7 ARTICLE X – EXECUTIVE COMMITTEE ............................................................................................. 7 ARTICLE XI – OFFICERS .................................................................................................................... 8 ARTICLE XII – JOINT PROTECTION PROGRAMS ............................................................................... 8 ARTICLE XIII – RESERVE FUNDS ....................................................................................................... 8 ARTICLE XIV – OPERATING FUND .................................................................................................... 9 ARTICLE XV – BUDGET ..................................................................................................................... 9 ARTICLE XVI – FUNDING AND PROCEDURES FOR CALCULATING ANNUAL CONTRIBUTIONS ........ 9 ARTICLE XVII – RESPONSIBILITIES OF AUTHORITY .......................................................................... 9 ARTICLE XVIII – RESPONSIBILITIES OF MEMBER CITIES ................................................................ 10 ARTICLE XIX - WITHDRAWAL ......................................................................................................... 10 ARTICLE XX – INVOLUNTARY TERMINATION ................................................................................ 11 ARTICLE XXI – CONTINUED LIABILITY ............................................................................................ 11 CSJVRMA Amended and Restated Joint Powers Agreement
Table of Contents
ARTICLE XXII – REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION ..................... 11 ARTICLE XXIII – TERMINATION OF AUTHORITY............................................................................. 11 ARTICLE XXIV – AUDIT ................................................................................................................... 12 ARTICLE XXV - ARBITRATION ......................................................................................................... 12 ARTICLE XXVI – BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS, AND MEMORANDA OF COVERAGE .................................................................................................. 12 ARTICLE XXVII - ENCORCEMENT ................................................................................................... 12 ARTICLE XXVIII - AMENDMENTS ................................................................................................... 13 ARTICLE XXIX - NOTICES ................................................................................................................ 13 ARTICLE XXX - COUNTERPARTS ..................................................................................................... 13
Joint Powers Agreement Page 1 Amended and Restated July 1, 2025
AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT
FOR INSURANCE AND RISK MANAGEMENT PURPOSES
THIS AMENDED AND RESTATED AGREEMENT, dated for convenience this 1st day of July 2025, made and entered into by, between, and among those Member Cities which become parties to this Agreement by action of their governing boards adopting a resolution agreeing to participate in the joint powers entity created by the terms and conditions of this Agreement;
RECITALS:
WHEREAS, California Government Code Section 6500, et. seq. provides that two or more public agencies may, by agreement, exercise any power common to the contracting parties; and
WHEREAS, California Government Code Sections 990 and 990.4 provide that a local entity may self-insure, purchase insurance through an authorized insurer, purchase insurance through a surplus line broker, or any combination thereof; and
WHEREAS, California Government Code Section 990.8 provides that two or more local public entities, by a joint powers agreement, may provide insurance for any authorized purpose by any one or more of the methods specified in Section 990.4; and
WHEREAS, Article XVI, Section 6, of the California Constitution provides that insurance pooling arrangements under joint exercise of powers agreements shall not be considered the giving or lending of credit as prohibited therein; and
WHEREAS, each of the cities which are parties to this Agreement desires to join together with other cities in order to collectively self-insure or pool their losses and to jointly purchase insurance and administrative services in connection with Joint Protection Programs for said cities; and
WHEREAS, the Tulare-Kings Municipal Risk Management Authority, a public entity, was created by an initial Agreement dated April 1, 1979, among various cities within the Counties of Tulare and Kings; and
WHEREAS, the name of the organization was changed to the Central San Joaquin Valley Risk Management Authority on July 1, 1981; and
WHEREAS, the initial Agreement was amended on January 1, 1985, and July 1, 1994, by a two-thirds vote of the Member Cities' city councils; and
WHEREAS, said Member Cities have determined that it is again appropriate and in the public interest to make certain technical corrections and additions to this Agreement which will provide clarification and will permit the governing body to meet a minimum of two times a year to conduct that business which only the governing body may act upon; and
Joint Powers Agreement Page 2 Amended and Restated July 1, 2025 WHEREAS, it is therefore necessary to amend said Joint Powers Agreement; and
WHEREAS, said Agreement provides that amendments to the Agreement may be made by a vote of two-thirds (2/3rds) of the Member Cities by resolution of the City Councils of said Cities:
NOW, THEREFORE, for and in consideration of the execution of this Agreement by two- thirds (2/3rds) of the Member Cities, each of the Member Cities which are parties hereto does hereby adopt this amended and restated Agreement, dated July 1, 2025, which concurrently supersedes that certain Agreement creating the Authority, dated April 1, 1979, and all amendments thereto.
ARTICLE I
DEFINITIONS
The following words, when typed in bold print within the provisions of this Agreement, shall have the following definitions:
"Administrator" shall mean that person or group appointed by the Executive Committee and given responsibility for the management, administration, and operation of the Authority.
“Agreement” shall mean the Joint Powers Agreement creating the Central San Joaquin Valley Risk Management Authority.
"Authority" shall mean the Central San Joaquin Valley Risk Management Authority, aka the RMA.
"Board of Directors" or "Board" shall mean the governing body of the Authority.
"Broker" shall mean the insurance broker hired by the Executive Committee to acquire insurance coverage.
"Claims" shall mean demands made against the Authority arising out of occurrences which are claimed to be within one of the Authority's Joint Protection Programs as developed by the Board.
"Deposit Premium" shall mean the annual dollar amount determined by the Board of Directors payable by each Member City for the purpose of self-insurance coverage, excess insurance premiums, and administrative costs, charged for the purpose of carrying out the powers of the Authority.
"Executive Committee" shall mean the elected officers and the representatives appointed by each region to represent that region.
Joint Powers Agreement Page 3 Amended and Restated July 1, 2025 "Fiscal Year" shall mean the period July 1 to June 30 of each year.
"Insurance" shall mean any commercial insurance coverage.
"Insurance Premium" shall mean those funds charged for the payment of group purchased insurance.
"Joint Protection Programs" shall mean any program to provide risk sharing or insurance coverage under this Agreement and shall include a determination as to the amount of initial Insurance Premiums and/or Deposit Premiums, a precise allocation plan and formula, and a determination of the amount and type, if any, of excess insurance to be purchased. Included within the term Joint Protection Program is the identification of exposures to accidental loss, the reduction or limitation of losses to Member City properties and from injuries to persons or property caused by the operations of Member Cities and the funding of those risks, together with any other functions appropriate or necessary to the functioning of the Joint Protection Program.
"Master Plan Document" shall mean the document, formally adopted by the Executive Committee, setting forth the operations, policies, and provisions of a self-insured or pooled coverage program, which shall include, but not be limited to, the following:
1. The scope of the program;
2. The procedures to be followed;
3. Who may participate;
4. Any limits or restrictions;
5. How Deposit Premiums are determined;
6. How refunds, if any, are determined;
7. Commitments required by participants; and
8. How the document may be amended.
"Member City" shall mean a city which is an incorporated municipality organized with a council, City Manager/Administrator form of government, which has been approved for participation in the Authority by the Executive Committee in accordance with applicable provisions of the Agreement and the Bylaws and has signed the Agreement.
"Operating Fund" shall mean the fund established by the Authority for the purpose of paying just demands submitted to the Authority.
"Representative" shall mean the person, designated in writing by the Member City to represent and act for and on behalf of the Member City regarding any matter before the Authority's Board or Executive Committee. The Representative must be either: (a) the City Manager/Administrator or (b) a person designated by the City Manager/Administrator who holds a management/organizational position with the Member City and whose responsibilities include all or part of the Member City’s risk management functions (i.e., finance, human resources, claims/losses, insurance, and safety/risk control).
Joint Powers Agreement Page 4 Amended and Restated July 1, 2025 "Self-Insurance" shall mean the process whereby the Authority maintains sufficient reserves to pay all claims and associated expenses of a risk exposure without purchasing insurance to cover the risk or a portion of the risk.
ARTICLE II
PURPOSES
The purpose of this Agreement is to provide joint powers common to each Member City for insurance purposes; to pool self-insured claims and losses, to purchase or participate in excess pooling or excess insurance coverage, and to provide related administrative services including risk management, consulting, actuarial services, claims adjusting and legal defense services; to implement risk management principles; and to provide for the future inclusion of additional incorporated municipalities desiring to become parties to the Agreement.
ARTICLE III
CREATION OF JOINT POWERS AUTHORITY
Pursuant to Section 6500, et. seq. of the California Government Code, the Authority is a public entity separate and apart from the parties to this Agreement. Pursuant to Government Code Section 6508.1, the debts, liabilities, and obligations of this joint powers authority shall not constitute debts, liabilities, or obligations of any party to this Agreement.
It is the express understanding of all parties that the Authority created originally on or about April 1, 1979, is the same Authority continued under this Agreement, even though some powers and procedures may be changed by this Agreement.
The Authority, its Board, officers, membership, and staff shall be governed by this Agreement, the Bylaws, Master Plan Documents, Memoranda of Coverage, and other documents duly adopted by the Authority.
ARTICLE IV
PARTIES TO AGREEMENT
Each city which has applied to and been accepted as a member of the Authority is a party to the Joint Exercise of Powers Agreement. Each party to the Agreement shall be bound by this Agreement when two-thirds (2/3rds) of the city councils of the Member Cities have adopted this amended and restated Agreement. A party to this Agreement certifies that it intends to and does contract with the Authority and with all other Member Cities which have signed this Agreement and, in addition, with each city which may hereafter be added as a party to and may sign this Agreement. Each city which has or may hereafter sign this Agreement also certifies that the deletion of any city from the Authority by voluntary withdrawal, involuntary termination, or otherwise, shall not affect this Agreement nor each Member City's intent to contract as described above with the then remaining Member Cities.
Joint Powers Agreement Page 5 Amended and Restated July 1, 2025 Each city which is a member of the Authority at the time this amended and restated Agreement is adopted by two-thirds (2/3rds) of the Member Cities, certifies that it intends to and does hereby contract with the Authority and with all other current Member Cities, and in addition, with each city which may hereafter be added as a party to and may sign this Agreement.
ARTICLE V
MEMBERSHIP
A. ELIGIBILITY
To be a member of this Authority, a city must be an incorporated municipality which is characterized by having professional management as typified by a bona fide Council Manager/Administrator form of government and must be approved for participation in the Authority in the manner provided by the Bylaws.
B. NEW MEMBERS
Eligible incorporated municipalities may become a party to this Agreement pursuant to the Bylaws of the Authority.
ARTICLE VI
TERM OF AGREEMENT
This Agreement, as amended and restated, shall become effective when approved by two thirds (2/3rds) of the respective City Councils of the Member Cities. When effective, this Agreement, as may be amended from time to time, shall continue thereafter until terminated as herein provided.
This Agreement shall become effective as to any new Member City in accordance with the Bylaws and Master Plan Documents of the Authority.
ARTICLE VII
POWERS OF THE AUTHORITY
Pursuant to and to the extent required by Government Code section 6509, the Authority shall be restricted in the exercise of its powers in the same manner as the City of Ripon is restricted in the exercise of its powers. In the event the City of Ripon shall cease to be a Member of the Authority, then the Authority shall be restricted in the exercise of its powers in the same manner as the City of Madera.
The Authority is hereby authorized to do all acts necessary or appropriate for the exercise of said powers, including, but not limited to any or all of the following:
1. Make and enter into contracts;
Joint Powers Agreement Page 6 Amended and Restated July 1, 2025
2. Incur debts, liabilities, and obligations, but no debt, liability, or obligation of the Authority is a debt, liability, or obligation of a Member City except as otherwise provided;
3. Assess Member Cities as deemed appropriate by the Executive Committee;
4. Acquire, hold, or dispose of real and personal property;
5. Receive contributions and donations of property, funds, services, and other forms of assistance from any source;
6. Sue and be sued in its own name;
7. Employ agents and employees;
8. Acquire, construct, manage, and maintain buildings;
9. Lease real or personal property, including property of a Member City; and
10. To exercise all powers necessary and proper to carry out the terms and provisions of this Agreement or otherwise authorized by law.
This Agreement shall be construed and interpreted in accordance with the laws of the State of California.
ARTICLE VIII
BOARD OF DIRECTORS
A. STRUCTURE
The Authority shall be governed by a Board composed of one Representative from each Member City, each serving in an individual capacity as a member of the Board. Each Member City shall appoint one Representative. Appointments shall be limited to the City Manager/Administrator of each Member City or his/her authorized delegate. Each Member City shall also appoint one alternate Representative. The alternate Representative may attend and may participate in any meeting of the Board. When the regular Representative for whom he/she is an alternate is absent from the meeting, the alternate Representative may vote. Each Representative serves at the pleasure of the Member City being represented. Each Representative has one vote as the member of the Board.
Representatives are not entitled to compensation. However, the Executive Committee may authorize reimbursement for expense incurred by a Representative in connection with his/her duties for the Authority.
B. MEETINGS OF THE BOARD
The Board shall hold at least two meetings each year. The Executive Committee shall determine the date upon which and the hour and place at which each regular meeting is to be held.
The President may call for a special meeting of the Board in compliance with open meeting laws in the State of California or a majority of the Representatives may call for a special
Joint Powers Agreement Page 7 Amended and Restated July 1, 2025 meeting by filing a written request with the Secretary. The President must then set a date, time, and place for the meeting to be held within 30 days and must make provision for notice of the special meeting being given.
Each meeting of the Board, and each meeting of the Executive Committee, including, without limitation, regular, adjourned regular, and special meetings, shall be called, noticed, held, and conducted in accordance with the Ralph M. Brown Act (Section 54950 et. seq. of the Government Code).
The Authority shall have minutes of regular and special meetings kept. As soon as possible after each meeting, copies of the minutes shall be forwarded to each Member City.
A majority of the members of the Board is a quorum for the transaction of business.
However, less than a quorum may adjourn from time to time. A vote of the majority of a quorum at a meeting is sufficient to take action, unless otherwise specified.
C. POWERS OF THE BOARD OF DIRECTORS
The Board shall provide policy direction for the Executive Committee, the officers, and the Administrator. The Board may delegate any and all of its authority to the Executive Committee except the following:
1. Amendments to the Bylaws, which requires at least a two-thirds (2/3rds) vote of the Board;
2. Creation of any new Joint Protection Program;
3. Termination of any Joint Protection Program;
4. Expulsion of a Member City;
5. Adoption of an operating budget for the Authority;
6. Amendments to the Authority's Conflict of Interest Code; and
7. Authorization for the issuance, modification, or defeasance of bonds.
ARTICLE IX
BYLAWS AND REGULATIONS
The Board shall adopt Bylaws and general regulations not inconsistent with State law and this Agreement.
ARTICLE X
EXECUTIVE COMMITTEE
The Board shall establish an Executive Committee and delegate functions not otherwise reserved to the entire Board. The Executive Committee shall be appointed, have the powers, and hold meetings as set forth in the Bylaws.
Joint Powers Agreement Page 8 Amended and Restated July 1, 2025
ARTICLE XI
OFFICERS
The officers of the Authority shall consist of an elected President, First Vice President, and Second Vice President, and an appointed Administrator, Secretary, and Treasurer. Other offices may be created by the Bylaws, Master Plan Documents, or the Administrator, subject to the approval of the Board or the Executive Committee, as applicable. All offices shall be filled and have the powers and responsibilities as prescribed in the Bylaws or Master Plan Documents.
The functions of auditor/controller of the Authority shall be performed by the Authority’s officers or employees. The Treasurer and auditor/controller have the powers, duties, and responsibilities specified in Government Code Section 6505.6. The Authority shall purchase a bond which includes coverage for the duties performed by the Treasurer and the auditor/controller.
ARTICLE XII
JOINT PROTECTION PROGRAMS
A. The Executive Committee may at any time, and from time to time, offer to the Board for adoption such Joint Protection Programs as may be deemed desirable. All Member Cities shall participate in those mandatory Joint Protection Programs as set forth in the Bylaws.
All other Joint Protection Programs shall be optional. The Board shall establish the amount of Deposit Premium, determine the amount of loss reserve contribution, provide for the handling of claims, and otherwise establish the policies and procedures necessary to provide a particular Joint Protection Program for Member Cities.
B. Each Joint Protection Program shall remain separate and distinct from every other Joint Protection Program and the liability and obligations of each program, and its participating Member Cities shall not be a liability or obligation of another program or participating Member City of another program. A Member City's participation in one program shall not obligate it or its funds on deposit with the Authority, to the debts, obligations, or liabilities of any other program. Separate accounting shall be maintained for each Joint Protection Program.
ARTICLE XIII
RESERVE FUNDS
The Authority may establish a fund for the purpose of paying the losses and establishing a reserve to cover the retained portion of losses that may be insured against by the Authority or the Member Cities. The funds shall be invested in compliance with the Authority's Investment Policy and relevant state laws.
Refunds shall be made in accordance with the Master Plan Document for each program.
Joint Powers Agreement Page 9 Amended and Restated July 1, 2025
ARTICLE XIV
OPERATING FUND
The Authority shall establish an Operating Fund. The Operating Fund is for the purpose of paying insurance premiums, broker's fees, adjusting fees, consultant and legal fees, and such other items as are appropriate. Just demands for payment shall be made by warrants in compliance with the adopted budget. The warrants shall be paid as directed by the Executive Committee. The Board may establish such other funds as it considers appropriate which shall be maintained and invested in the same manner as the Operating Fund.
ARTICLE XV
BUDGET
The Board shall adopt a budget annually.
ARTICLE XVI
FUNDING AND PROCEDURES FOR CALCULATING
ANNUAL CONTRIBUTIONS
The provisions for funding and calculating annual contributions shall be as set forth in the Bylaws and the Master Plan Documents for each program.
ARTICLE XVII
RESPONSIBILITIES OF AUTHORITY
The Authority may perform or have performed the following functions in discharging its responsibilities under this Agreement:
1. Assist Member Cities in developing their risk management programs;
2. Participate in risk management advisory committees formed by Member Cities;
3. Provide loss prevention, safety, and security services;
4. Provide all program services as required by program Master Plan Documents;
5. Provide loss analysis control by use of statistical analysis, data processing, and record and file keeping services. The purpose of this information is to identify high exposure operations and to evaluate proper levels of self-retention and deductibles;
6. Conduct risk management audits to review the participation of each Member City in the program; and
7. Perform other functions as required by the Board for the purpose of accomplishing the goals of this Agreement.
Joint Powers Agreement Page 10 Amended and Restated July 1, 2025
ARTICLE XVIII
RESPONSIBILITIES OF MEMBER CITIES
The Member Cities have the following responsibilities:
1. Pay all financial obligations to the Authority within the time prescribed;
2. Appoint an individual to be responsible for coordinating the risk management activities of his/her Member City with the Authority;
3. Conduct its operations in a manner which enhances safety and loss control consistent with recommendations by Authority staff;
4. Carry out the duties and responsibilities as assigned or mandated by the Board of Directors and/or the Executive Committee which may include, but are not limited to, adherence to and/or adoption of policies and procedures, support of initiatives deemed necessary for the proper functioning of the Authority, and timely execution of tasks deemed necessary for the operation and governance of the Authority;
5. Report to the risk manager during the development stages the addition of new programs or the significant reduction or expansion of existing programs;
6. Permit and assist the Authority in conducting on-site safety and loss control inspections and/or safety or risk management audits as required by the Board;
7. Submit underwriting information requested by the Authority on a timely basis;
8. Provide accurate statistical data concerning the Member City to the Authority when requested;
9. Cooperate fully with the Authority in determining the cause of losses and in the settlement of losses;
10. Cooperate to the fullest extent with the Authority's Litigation Manager on matters of claims and the conduct of defense of claims; and
11. Comply with risk management requirements established under the authority of this Agreement.
ARTICLE XIX
WITHDRAWAL
Any Member City, at their sole discretion, may voluntarily withdraw from membership in the Authority only at the end of any fiscal year by notifying the Authority in writing six (6) months prior to the end of any fiscal year, or at any other time which is agreed to by the Board, unless otherwise prohibited in the Master Plan Document of any program. A notice of withdrawal shall be final and irreversible upon its receipt by the Authority unless the Board authorizes it to be rescinded by the Member City.
Joint Powers Agreement Page 11 Amended and Restated July 1, 2025
ARTICLE XX
INVOLUNTARY TERMINATION
A Member City may be removed from this Agreement by a two-thirds (2/3rds) vote of the Board for non-compliance with any provision of the governing documents. Such involuntary termination shall proceed in accordance with the provisions set forth in the Bylaws.
ARTICLE XXI
CONTINUED LIABILITY
Upon any withdrawal or involuntary termination of a Member City, the said Member City shall continue to be responsible for any unpaid insurance premiums, deposit premiums, surcharges, administration costs, and claims and for any debts and assessments in accordance with the provisions of this Agreement, the Bylaws, Resolutions, and the Master Plan Documents of Joint Protection Programs in which the Member City has participated.
ARTICLE XXII
REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION
In the event a Member City withdraws from the Authority or its membership is involuntarily terminated, said Member City shall thereafter be entitled to receive its unobligated share of monies held by the Authority, less any and all amounts owed the Authority whether contingent or not, by the said withdrawing or terminated Member City. The remainder of any funds held by the Authority for the withdrawing or terminating Member City subject to any retention amount as provided below, shall be the unobligated share and shall be refunded to the Member City and shall be accepted in full settlement and satisfaction against any claims the Member City may have against the Authority. The Authority shall require that sufficient funds are retained on deposit with the Authority to completely pay any and all unpaid insurance premiums, deposit premiums, surcharges, administration costs, or claims, including any amounts for unreported claims and maturity of claims against said withdrawing or terminating Member City, and the amount to be retained on deposit shall be determined by the Authority. Any and all rights, entitlements, benefits, and obligations after withdrawal or termination shall be subject to ongoing obligations and responsibilities agreed to by a Member City by agreeing to participate in any pooled Joint Protection Programs.
ARTICLE XXIII
TERMINATION OF AUTHORITY
The Authority may be terminated at any time if two-thirds (2/3rds) of the respective city councils of the then-Member Cities adopt a resolution requesting termination of the Authority; provided, however, that this Joint Powers Agreement and the Authority shall continue to exist for the purpose of disposing of all claims, concluding any pending litigations, for the liquidation and distribution of assets, and for all other functions necessary to conclude the affairs of the Authority.
Joint Powers Agreement Page 12 Amended and Restated July 1, 2025 The Board shall take whatever action is necessary or appropriate to cause these ongoing responsibilities to be discharged and to effectively close out the affairs of the Authority. Upon completion of the liquidation and dissolution of the Authority, the Authority shall pay to each city which was a member of the Authority at the time of termination its pro rata share based on a city's contribution to the Authority, as determined by an independent Certified Public Accountant which has audited the financial records of the Authority, of the remaining assets of the Authority and shall pay to each Member City all monies held by the Authority in the reserve funds of that Member City.
ARTICLE XXIV
AUDIT
The Authority shall obtain an annual certified audit of its accounts and financial records which shall be made by a Certified Public Accountant and shall conform to generally accepted auditing standards.
ARTICLE XXV
ARBITRATION
Any controversy between the parties hereto arising out of this Agreement shall be submitted to arbitration, and such arbitration shall comply with and be governed by the provisions of the California Arbitration Act, Sections 1280 through 1294.2 of the California Code of Civil Procedure.
ARTICLE XXVI
BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS,
AND MEMORANDA OF COVERAGE
Each party to this Agreement by the execution hereof agrees to be bound by and to comply with all of the terms and conditions of this Agreement, the Bylaws, the Master Plan Documents, Memoranda of Coverage, and any resolution adopted by the Authority, the Board of Directors, or the Executive Committee as they now exist or may hereafter be adopted or amended.
ARTICLE XXVII
ENFORCEMENT
The Authority is hereby granted authority to enforce this Agreement. In the event action is instituted by the Authority to enforce any term of this Agreement, the Bylaws, or the Master Plan Document of any program against any Member City, the prevailing party shall be entitled to reasonable attorney fees and costs incurred because of said action, in addition to other appropriate relief.
Joint Powers Agreement Page 13 Amended and Restated July 1, 2025
ARTICLE XXVIII
AMENDMENTS
This Agreement may be amended by written resolution approved and signed by two-thirds (2/3rds) of the respective city councils of the Member Cities that are parties to this Agreement. Upon signature of any amendment by two-thirds (2/3rds) of the Member Cities, any Member City failing or refusing to abide by such amendment may be involuntarily terminated as a party to this Agreement as provided herein.
ARTICLE XXIX
NOTICES
Notices under this Agreement shall be sufficient if delivered to the office of the Clerk or Secretary of the respective jurisdictions.
ARTICLE XXX
COUNTERPARTS
This Agreement may be executed in one or more counterparts and shall be as fully effective as though executed in one document.
Dated:
MEMBER CITY
BY:
RESOLUTION NO. 2025-61
RESOLUTION APPROVING AMENDMENT TO JOINT POWERS AGREEMENT OF THE
CENTRAL SAN JOAQUIN V ALLEY RISK MANAGEMENT AUTHORITY
WHEREAS, the C ENTRAL SAN JOAQUIN V ALLEY RISK MANAGEMENT AUTHORITY (CSJVRMA) is a California Joint Powers Authority created and operated pursuant to California Government Code 6500 et. seq. for the purpose of pooling funds to provide coverage for indemnification and defense and to purchase excess insurance for certain civil claims involving general liability, workers’ compensation, and property damage;
WHEREAS, the City of Sanger is authorized pursuant to California Government Code 990.8 to enter into a Joint Powers Agreement for the purposes described above;
WHERAS, the City of Sanger is a member of the CSJVRMA;
WHEREAS, the Joint Powers Agreement which was created establishing the CSJVRMA allows for amendment of the agreement upon approval by the City Council of two thirds of the members of the CSJVRMA;
WHEREAS, the CSJVRMA desires to amend the Joint Powers Agreement as set forth in the Agreement dated July1, 1994, and as amended July 1, 2025, a copy of which is attached hereto and incorporated herein;
The City hereby resolves:
IT IS HEREBY RESOLVED that the City Council of the City of Sanger approves the Central San Joaquin Valley Risk Management Authority Joint Powers Agreement, dated July 1, 1994, as amended and restated on July 1, 2025, and in the form as attached hereto, and it is FURTHER RESOLVED that the City Manager/Administrator is authorized and directed to execute such agreement.
The forgoing resolution was adopted this 7th day of August, 2025 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
_______________________________________
Lina Martinez, City Clerk
Prepared by: Karla Camarena Approved by: Nathan Olson REVIEW: City Manager: ______ Finance: _______ City Attorney: ______ TYPE OF ITEM: COUNCIL ACTION: APPROVED DENIED NO ACTION X Consent
____ Info Item
X Action Item
____ Department Report
____ Redevelopment Agency
____ Public Hearing
____ Matter Initiated by a Council Member
____ Other
____ Continued to: __________
For the Meeting on August 7, 2025
A genda Item No.: F-4
CITY OF SANGER
REPORT TO THE CITY COUNCIL
To: Mayor and Councilmembers
From: Karla Camarena, Finance Manager
Subject: Measure C Extension Local Transportation Program Funds Attachments: Resolution No. 2025-62 C oncerning Measure C Extension Local Transportation Program Funds for Fiscal Year 2025-2026
CONFLICT OF INTEREST:
Unknown
RECOMMENDATION:
That the City Council approve Resolution No.2025-62, certifying eligibility and claiming Measur e C Extension Local Transportation Program Funds for Fiscal Year 2025-2026 and authorize the City Manager to sign and submit the Fiscal Year 2025-2026 claims.
EXECUTIVE SUMMARY:
On June 18, 2025, the Fresno County Transportation Authority adopted their Resolution No. 2025- 02 (Resolution Attached) for Measure C Extension Local Transportation Purposes Pass-Through Projects and Program Funds apportionment for the fiscal year 2025-2026.
The County and every City are guaranteed Measure C Extension funds to address one of the most troubling transportation problems: how to fund improvements that address the aging street and road systems.
The following is the Local Transportation Program Pass-Through and Subprograms of which the City of Sanger will receive Measure C funding:
• 2.48% of $16,963,777 for Street Maintenance Category Sub program, or City’s share $419,910. • 2.48% of $593,732 for ADA Compliance Category Sub program, or City’s share $14,697.
• 2.39% of $16,950,102 for Flexible Funding Category Sub program, or City’s share $405,213.
• 15.66% of $404,797 of Pedestrian/Trails Rural Category Funds Sub program, or City’s share $91,946.
• 2.58% of $883,905 for Bicycle Regional Transportation Program Category Sub program, or City’s share of $22,837.
To collect the allocation of Measure C Extension funds monthly, the City must file a separate 2025-2026 Certification and Claim form for each Sub program (forms attached) along with a City Council Resolution which is to be submitted to the Fresno County Transportation Authority by August 15, 2025.
Once these documents have been accepted, the agency will receive a separate check for each Subprogram. Measure “C” funds will be distributed on a proportional basis as funds are received.
REASON FOR RECOMMENDATION:
To collect the allocation of Measure C Extension funds each agency must furnish the Transportation Authority with an executed FY 2025-2026 Certifications and a Claim form with an appropriate resolution from that City.
FISCAL IMPACT:
The Fresno County Transportation Authority has estimated that the City of Sanger’s total allocation for the fiscal year 2025-2026 is $954,602. Measure C Extension funds are restricted to expenditures for the Local Transportation Program.
ALTERNATIVES:
The alternative is to not pass the resolution and forfeit the Measure C Extension funds.
ACTIONS FOLLOWING APPROVAL:
City staff will furnish the Fresno County Transportation Authority with the FY 2025-2026 Certifications and Claim forms for each sub-program and appropriate resolutions.
TERRY OGLE
Executive Director
2220
2220 Tulare Street, Suite 201 Fresno, CA 93721 | P 559.600.3282 | www.measurec.com | [email protected]
June 26, 2025
Ms. Karla Camarena
City of Sanger
[email protected]
Dear Ms. Camarena:
The Fresno County Transportation Authority, at its June 18, 2025, board meeting, adopted the attached Measure C Extension Local Transportation Purposes Pass-Through Projects and Program Funds apportionment for the fiscal year 2025-26 (Resolution 2025-02). As a result, local agency pass-through revenues from the Measure C Extension are available to claim for fiscal year 2025-26 using the numbers attached. These funds will be distributed monthly on a proportional basis as funds are received and based upon adopted percentages for each participating jurisdiction.
To begin distribution of the collected funds as soon as possible, it is required that each agency furnish the Transportation Authority with an executed FY2025-26 Certification and Claim form for each subprogram allocation along with an appropriate resolution from that agency. One resolution that specifically addresses each of the subprogram claim forms and the appropriate percentages allocated will be sufficient. These Certification and Claim forms are due to the Transportation Authority by August 15, 2025. In addition, each agency must also include language in their Claim Resolution of their intent to complete the prior year reporting requirements no later than November 15th when they submit their claim forms.
The Measure C Extension requires participating agencies receiving Measure C Extension funds to report their prior fiscal year expenditures no later than November 15th, as indicated on page 90 of the Measure C Extension Strategic Implementation Plan, Other Implementation Plan Provisions. If the expenditure reports are not filed with the Authority by November 15, 2025, the current fiscal years allocation will be held until such time as a completed report is filed for each program and subprogram.
A copy of the FY25-26 Resolution of Allocation has been included for reference. Each agency will receive one check that includes each subprogram where a completed claim form is filed and approved by the Authority Board along with a memo that details the subprogram breakdown.
This should assist each agency with tracking and monitoring the various subprogram requirements on spending these funds. The monitoring of these funds will be done by the annual audit process.
Local Transportation Pass-Through
June 26, 2025
The Certification and Claim Forms for each of the subprograms your agency is entitled to claim are attached. We have partially completed the forms on your behalf according to your previous year forms. Please return your completed and signed Certification and Claim forms for each subprogram along with your resolution by August 15, 2025. Please be sure to include your agency’s intent to meet the prior year expenditure reporting requirements (due no later than November 15, 2025) via email at [email protected]. One resolution that references all of the information listed above will be sufficient.
You will be provided with the FY24/25 Expenditure Reporting Requirement Forms, as soon as the FY24/25 end of year allocations are received with a reminder of your November 15 th due date.
As always, feel free to contact our office at 600 -FCTA at any time. If you have questions or need assistance with the forms, please contact Denise DiBenedetto at 559.600.3282 or at the email mentioned above.
Sincerely,
Terry Ogle
Executive Director
Cc: Nathan Olson [email protected]
David Brletic [email protected]
RESOLUTION NO. 2025-62
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER
CONCERNING MEASURE C EXTENSION LOCAL TRANSPORTATION
PURPOSES PASS-THROUGH PROJECTS AND PROGRAM FUNDS
ANNUAL ALLOCATION FOR FISCAL YEAR 2025-2026
WHEREAS, the City of Sanger (the “City”) is an eligible claimant of funds for the Local Transportation Program pursuant to California Public Utilities Code Section 142257; and
WHEREAS, the Fresno County Transportation Authority (the “Authority”) has adopted an Annual Resolution of Allocation for the fiscal year 2025-2026, setting the percentages of collected retail transactions and use tax as the portion available to the City of local transportation purposes.
NOW, THEREFORE, IT IS RESOLVED BY THE COUNCIL OF THE CITY OF SANGER, AS FOLLOWS:
1. The City hereby submits to the Authority its Local Transportation Pass -Through Revenues certification and Claims (Measure C Extension) for the fiscal year 2025- 2026.
2. The City hereby requests the release of funds to the City on a monthly basis as funds are received in proportion to the adopted percentages for each program and sub- program, which are based on actual receipts.
3. The Council of the City hereby certifies:
a. That Local Transportation Program Funds will not be used to substitute for Property Tax Funds that the City had previously used for local transportation purposes; and
b. That the City has and will segregate property tax revenues from the City’s other general fund revenues used to support local transportation purposes so that verification of non-substitution can be proved through an audit; and
c. That the City shall account for Local Transportation Purpose Funds received pursuant to Public Utilities Code Section 142257 separately from all other funds. The City shall maintain records in accordance with generally accepted accounting principles and shall separately record expenditures for each type of eligible purpose. The City shall make such records available to the Authority for inspection or audit at any time; and
d. That the City shall complete the prior fiscal year reporting requirements and claims forms no later than November 15, 2025.
Reports not filed with the Authority by November 15, 2025, will result in a stoppage of allocations until a completed report is filed for each program and sub-program.
4. The City understands that should a financial or compliance audit reveal that the City of Sanger violated any of the requirements set forth in paragraphs 3 (a), (b), or (c), of this resolution, the Authority may seek to take immediate steps to resolve the violation in accordance with its adopted procedures.
5. The City hereby requests the Authority to allocate all funds that become available from the Local Transportation Purpose Funds to the City for the fiscal year 2025- 2026, as identified in the attached claim forms and indicated below, in accordance with the adopted “Procedures for Administration of Funds for Local Transportation Purposes”.
Local Transportation Sub Program Allocations:
Street Maintenance $ 419,910
ADA Compliance 14,697
Flexible Funding 405,213
Pedestrian/Trails Rural 91,946
Bicycle Facilities 22,837
Total Allocation $ 954,602
***************
I hereby certify that the foregoing is a full, true, and correct copy of a resolution duly and regularly adopted and passed by the City Council of the City of Sanger, California at a regular meeting held on the 7th day of August 2025, by the following vote.
AYES: Councilmembers:
NOES: Councilmembers:
ABSTAIN: Councilmembers:
ABSENT: Councilmembers:
ATTEST:
Lina Martinez, City Clerk
Attachment 1
Fresno County Transportation Authority Adopted Resolution 2025-02
BEFORE THE
FRESNO COUNTY TRANSPORTATION AUTHORITY BOARD
RESOLUTION NO 2025-02
In the Matter of: )
FRESNO COUNTY TRANSPORTATION )
IMPROVEMENT ACT )
CALIFORNIA PUBLIC UTILITIES )
CODE SECTION 142257 )
)
)
RETAIL TRANSACTIONS AND USE
TAX FUNDS FOR EXTENSION
LOCAL TRANSPORTATION
PURPOSES PASS-THROUGH
PROJECTS AND PROGRAMS FOR
FY 2025-26
WHEREAS, the Fresno County Transportation Authority is the administrator of the Retail Transactions and Use Tax (1/2 cent) Funds collected pursuant to the Fresno County Transportation Improvement Act as provided by Part 1.6 ( commencing with Section 7251) of Division 2 of the Revenue and Taxation Code and Public Utilities Code Sections 142000, et seq.,
WHEREAS, California Public Utilities Code Section 142257 provides that the 2006 Measure C Extension Expenditure Plan, which was approved prior to and provided the basis for the ballot measure considered by the voters at the November 7, 2006, election, shall specify the amount and the formula by which the retail transactions and use tax shall be allocated to each participating jurisdiction for Measure C Extension Program and Project Funds Local Transportation Purposes determined to be priority projects by local governments to which funds are allocated, and
WHEREAS, the 2006 Measure C Extension Expenditure Plan creates a number of transportation programs to be funded by participating jurisdictions with Measure C funds passed through from the Authority to the jurisdiction submitting eligible project claims, and WHEREAS, these various programs have differing requirements, exemptions, and formulas for calculating pass-through funding levels, and WHEREAS, the programs and subprograms identified below are eligible for pass through funding,
Regional Public Transit Program
Public Transit Agencies
Public Transportation Infrastructure Study (PTIS)
ADA/Seniors/Paratransit
Ag-worker/Car/Van Pools
Local Transportation Program
Local Allocation
Pedestrian/Trails
Bicycle Facilities
and
Regional Transportation Program
Fresno Airports
Administration/Planning Program
Council of Fresno County Governments
WHEREAS, the program requirements and exemptions for these programs may change from time to time as local jurisdiction population changes or mandated programs are satisfied, and
WHEREAS, in an effort to fully explain the various program provisions, the Authority, together with the Fresno Council of Governments, created and will update as needed the Measure C Extension Strategic Implementation Plan which among other things discusses each pass-through program in detail and provides the basis for calculating pass through funding levels for each program in the 2025-26 fiscal year, and WHEREAS, the Authority procedures for administration of funds for local transportation purposes as identified in the Measure C Extension Administrative Code calls for an annual Resolution of Apportionment to determine the percentage and amount of funds to be available within the forthcoming fiscal year, and
WHEREAS, the attached schedule of apportionment for FY 2025-26 is based upon the Measure C Extension Strategic Implementation Plan.
NOW THEREFORE, BE IT RESOLVED that the Fresno County Transportation Authority hereby approves the attached schedule of apportionment for FY 2025-26 as indicated in the Measure C Extension Strategic Implementation Plan, which schedule is hereby made a part of this resolution, and approves the allocations, to be distributed as they are received and in accordance with claims submitted by eligible claimants.
BE IT FURTHER RESOLVED that the Fresno County Auditor-Controller/Treasurer Tax Collector cause the revised Resolution of Apportionment to be paid in the manner and time directed by the Executive Director of the Fresno County Transportation Authority.
THE FOREGOING RESOLUTION was passed and adopted by the Fresno County Transportation Authority Board this 18th day of June 2025.
A YES:~ )Ashbeck, Bredefeld, Karbassi, Mendes, Sihota
NOES:())
ABSTAIN : ()
ABSENT: g) Beltran, Dyer, Martinez
VACANT:()
ATTEST:
I hereby certify that the foregoing is a true
copy of a resolution of the Fresno County
Transportation Authority duly adopted at a
regular meeting thereof held on June 18, 2025.
/
SIGNED: -+- -lbl' ~ /1---:::1,....-,?-=----::..,.£__ ___ _ I dd/reso/P assThru-Allocation-2 025-02
SIGNED: ~ ,4_., - ~~
Ernest "Buddy" Mendes, Chairman
Fresno County Transportation Authority
Table 1
Measure C Sales Tax Revenue
2025/26
Approved by the FCT A Board 06/18/25
Sales Tax Estimate
Program Services and Supplies
Net Distributed Sales Tax Estimate
Funding Allocation Programs
Regional Public Transit Program
Public Transit Agencies
Fresno Area Express (FAX)
Clovis Transit
Fresno County Rural Transit Agency (FCRTA)
Public Transportation Infrastructure Study (PTIS)
ADA/ Seniors/ Paratransit
Farmworker/ Car/ Van Pools
Farmworker Van Pools
CarNan Pools
New Technology Reserve
Local Transportation Program
Local Allocation
Pedestrian/Trails
Urban (Fresno/Clovis)
Rural
Bicycle Facilities
Regional Transportation Program
Urban
Rural
Airports
Alternative Transportation Program
Grade Separation
Environmental Enhancement
School Bus Replacement
Transit Oriented Infrastructure for In-Fill
Administration/Planning Program
Fresno County Transportation Authority (FCTA)
Fresno Council of Governments (FCOG)
Total
Percent
13.70%
1.97%
3.99%
0.29%
0.79%
0.58%
0.58%
2.10%
30.60%
2.15%
0.95%
0.90%
14.70%
14.70%
1.00%
6.00%
2.30%
1.20%
1.00%
0.50%
100.00%
$111,816,558
$942,200
$110,874,358
Allocation
15,189,788
2,184,225
4,423,887
321,536
875,907
643,071
643,071
2,328,362
33,927,554
2,383,799
1,053,306
997,869
16,298,530
16,298,530
1,108,744
6,652,461
2,550,111
1,330,491
1,108,744
554,372
110,874,358
Table 2
FRESNO COUNTY TRANSPORTATION AUTHORITY
MEASURE C FUND APPORTIONMENT
Local Allocation Sub Program
FY2025/26
6/18/2025 Approved by the FCTA Board
Street ADA Flexible Ped/Trails Ped/Trails Bicycle
Maintenance Compliance Funding Urban Rural Facilities Total Clovis 1,804,690 10.64% 63,164 10.64% 1,741,526 10.27% 423,192 17.75% 0 0.00% 108,326 12.26% 4,140 ,898 Coalinga 286,080 1.69% 10,013 1.69% 350,521 2.07% 0 0.00% 0 0.00% 0 646 ,614 Firebaugh 167,460 0.99% 5,861 0.99% 198,484 1.17% 0 0.00% 0 0.00% 0 0.00% 371,805 Fowler 160,202 0.94% 5,607 0.94% 187,472 1.11% 0 0.00% 0 0.00% 0 0.00% 353,280 Fresno 7,576 ,737 44.66% 265,186 44.66% 7,311 ,551 43.14% 1,825,665 76.59% 0 0.00% 464,662 52.57% 17,443 ,801 Huron 139,205 0.82% 4,872 0.82% 163,414 0.96% 0 0.00% 0 0.00% 0 0.00% 307,490 Kerman 283,838 1.67% 9,934 1.67% 347,972 2.05% 0 0.00% 0 0.00% 0 0.00% 641,744 Kingsburg 235,972 1.39% 8,259 1.39% 284,373 1.68% 0 0.00% 0 0.00% 0 0.00% 528,603 Mendota 214 ,018 1.26% 7,491 1.26% 259,877 1.53% 0 0.00% 0 0.00% 0 0.00% 481 ,386 Orange Cove 180,154 1.06% 6,305 1.06% 214,929 1.27% 0 0.00% 0 0.00% 0 0.00% 401,388 Parlier 240 ,591 1.42% 8,421 1.42% 293 ,754 1.73% 0 0.00% 0 0.00% 0 0.00% 542 ,766 Reedley 408,196 2.41% 14,287 2.41% 393,909 2.32% 0 0.00% 90,470 15.41% 22,113 2.50% 928,974 San Joaquin 100,275 0.59% 3,510 0.59% 112,295 0.66% 0 0.00% 0 0.00% 0 0.00% 216,080 Sanger 419,910 2.48% 14,697 2.48% 405,213 2.39% 0 0.00% 91,946 15.66% 22,837 2.58% 954,602 Selma 388,241 2.29% 13,588 2.29% 479,141 2.83% 0 0.00% 0 0.00% 0 0.00% 880,970 County of Fresno 4,358 ,211 25.69% 152,537 25.69% 4,205 ,674 24.81% 134,942 5.66% 404 ,797 68.94% 265,967 30.09% 9,522 ,127 16,963,777 593,732 16,950,102 2,383,799 587,213 883,905 L 38,362 ,528 38,362 ,528
Table 3
FRESNO COUNTY TRANSPORTATION AUTHORITY
MEASURE C FUND APPORTIONMENT CALCULATIONS
Local Allocation Sub Program
FY2025/26 6/18/2025 Approved by the FCT A Board
2025 2023
Population Road 1. 75% of Local Allee
Local 48.25% of Local
Miles Formula Above Allocation Street Main!. Total Redistribute Redistribute Allee 75% 25% Percent Percent Minimum Program 50% of Allocable to Ped/Trails Bic.Fac. ADA Flexible Pedffrails Pedffrails Bicycle $100,000 Local
Min Allocation Program Compliance Funding Urban Rural Facilities Tota l Clovis 129,121 397.5 0.093380714 0.01517623 10.86% 100,000 3,509,380 3,609,380 1,804,690 4,140,898 0 0 63,164 1,741,526 423,192 0 108,326 4,140,898 Coalinga 17,608 49.0 0.012734161 0.001871351 1.46% 100,000 472,160 572,160 286,080 646,614 59,880 14,574 10,013 350,521 0 0 0 646,614 Firebaugh 8,714 25.3 0.006301992 0.000964885 0.73% 100,000 234,920 334,920 167,460 371 ,805 29,634 7,251 5,861 198,484 0 0 0 371,805 Fowler 7,667 33.3 0. 005544 799 0.001273023 0.68% 100,000 220,403 320,403 160,202 353,280 26,074 6,803 5,607 187,472 0 0 0 353,280 Fresno 557,032 1,644.9 0.402847299 0.062807278 46.57% 100,000 15,053,474 15,153,474 7,576,737 17,443,801 0 0 265,186 7,311,551 1,825,665 0 464,662 17,443,801 Huron 6,932 13.2 0.005013244 0.000505543 0.55% 100,000 178,409 278,409 139,205 307,490 23,574 5,507 4,872 163,414 0 0 0 307,490 Kerman 17,535 46.8 0.012681367 0.001785439 1.45% 100,000 467,676 567,676 283,838 641,744 59,632 14,436 9,934 347,972 0 0 0 641 ,744 Kingsburg 13,285 49.7 0.009607754 0.001897697 1.15% 100,000 371,943 471,943 235,972 528,603 45,179 11,481 8,259 284,373 0 0 0 528,603 Mendota 12,710 25.0 0.009191912 0.00095534 1.01% 100,000 328,036 428,036 214,018 481,386 43,224 10,126 7,491 259,877 0 0 0 481,386 Orange Cove 9,717 26.8 0.007027365 0.001024833 0.81 % 100,000 260,308 360,308 180,154 401,388 33,045 8,Q35 6,305 214,929 0 0 0 401 ,388 Parlier 14,649 31.4 0.010594203 0.001197038 1.18% 100,000 381 ,182 481 ,182 240,591 542,766 49,818 11 ,766 8,421 293,754 0 0 0 542,766 Reedley 26,603 76.5 0.019239374 0.002921002 2.22% 100,000 716,391 816,391 408,196 928,974 0 0 14,287 393,909 0 90,470 22,1 13 928,974 San Joaquin 3,654 12.3 0.002642584 0.000467742 0.31 % 100,000 100,550 200,550 100,275 216,080 12,426 3,104 3,510 112,295 0 0 0 216,080 Sanger 27,037 87.3 0.019553244 0.003331852 2.29% 100,000 739,819 839,819 419,910 954,602 0 0 14,697 405,213 0 91,946 22,837 954,602 Selma 24,585 82.4 0.01777995 0.0031459 2.09% 100,000 676,482 776,482 388,241 880,970 83,607 20,881 13,588 479,141 0 0 0 880,970 County of Fresn o 160,204 3,946.1 0.115860038 0.150674847 26.65% 100,000 8,616,421 8,716,421 4,358,211 9,522,127 0 0 152,537 4,205,674 134,942 404,797 265,967 9,522,127 TOTAL 1,037,053 6,547.4 0.750000 0.250000 100.00% 1,600,000 32,327,554 33,927,554 16,963,777 38,362,528 466,093 113,964 593,732 16,950,102 2,383,799 587,213 883,905 38,362 ,528 FY24 L TP Allocation
32,327,554
3,437,105
Urban Rural Pedestrianffrials Redistrib ute to Bicycle Fae. Redistribute to Population Population Urban Rural Flexible Fundnf Sub Program Flexible Fundng Clovis 129,121 423,192 0 0 108,326 0
Coalinga 17,608 59,880 59,880 14,574 14,574
Firebaugh 8,714 29,634 29,634 7,251 7,251
Fowler 7,667 26,074 26,074 6,803 6,803
Fresno 557,032 1,825,665 0 0 464,662 0
Huron 6,932 23,574 23,574 5,507 5,507
Kerman 17,535 59,632 59,632 14,436 14,436
Kingsburg 13,285 45,179 45,179 11,481 11,481
Mendota 12,710 43,224 43,224 10,126 10,126
Orange Cove 9,717 33,045 33,045 8,035 8,035
Parlier 14,649 49,818 49,818 11,766 11,766
Reedley 26,603 90,470 0 22,113 0
San Joaquin 3,654 12,426 12,426 3,104 3, 104
Sanger 27,037 91,946 0 22,837 0
Selma 24,585 83,607 83,607 20,881 20,881
County of Fresno 41,172 119,032 134,942 404,797 0 265,967 0 587,213 883,905
TOTAL 727,325 309,728 2,383,799 1,053,306 466,093 997,869 113,964 997,869 1,037,053 2,383,799 1,053,306 997,869
3,437,105
Measure C Extension Strategic Implementation Plan - Appendix D
MEASURE C EXTENSION
LOCAL TRANSPORTATION PASS THROUGH REVENUES
CERTIFICATION AND CLAIM FOR FY2025-26
TO: Fresno County Transportation Authority
FROM: City of Sanger
Local Agency Name
Address:1700 Seventh St., Sanger, CA 93657 Contact: Karla Camarena, Finance Manager Telephone: (559) 876-6300 x1160 FAX: Email Address: [email protected]
1. Applicable Funding Program: (Check One)
Regional Public Transit Program
Fresno Area Express
Clovis Transit
FCRTA
PTIS/Transit Consolidation
ADA/Seniors/Paratransit
Farmworker Van Pools
Car/Van Pools
New Technology Reserve
Local Transportation Program
Street Maintenance
ADA Compliance
Flexible Funding
Pedestrian/Trails Urban
Pedestrian/Trails Rural
Bicycle Facilities
Regional Transportation Program
Fresno Airports
Alternative Transportation Program
Rail Consolidation Subprogram
Environmental Enhancement Program
School Bus Replacement
Transit Oriented Infrastructure for
In-Fill
Administrative/Planning Program
Fresno COG
2. The City of Sanger ("claimant") is an eligible claimant of funds for local transportation purposes pursuant to Local Agency Name
California Public Utilities Code Section 142257.
3. The Fresno County Transportation Authority has adopted a Resolution of Apportionment for Fiscal Year 2025-2026 setting 2.48% of $16,950,102 (or $14,697) for the Subprogram or Category of funds checked above and available to the claimant. On behalf of claimant, I hereby request release of the funds to claimant in accordance with:
(a) Monthly payments consistent with adopted percentage, based on actual receipts (b) Compliance with Steps A and B of the Strategic Implementation Plan (SIP) – Local Agency Pass -Through Funding programs and Other Revenue Program Funding
4. On behalf of claimant, I hereby certify as follows:
(a) That the Subprogram or Category of funds checked above are not being used to substitute for property tax funds which claimant had previously used for local transportation purposes. Such substitution of property tax funds is prohibited by California Public Utilities Code Section 142257. (b) That claimant has segregated property tax revenues from claimant's other general fund revenues used t o support the Subprogram or Category of funds checked above so that verification of non- substitution can be proved through audit or that the non-substitution of funds shall apply to claimant's entire general fund. (c) That claimant shall account for Subprogram or Category of funds checked above and received pursuant to Public Utilities Code Section 142257. Claimant shall maintain current records in accordance with generally accepted accounting principles and shall separately record expenditures for each type of eligible purpose.
Claimant shall make such records available to the Authority for inspection or audit at any time.
5. Claimant understands that should financial or compliance audit exceptions be found, the Fresno County Transportation Authority will take immediate steps to resolve the exceptions in accordance with its adopted procedures. The Authority shall immediately notify the Fresno County Auditor -Controller/Treasurer-Tax Collector to withhold allocation of funds to claimants until the exceptions are resolved or the outstanding financial or compliance audits are submitted and resolved.
.
_______________________________________________________ Finance Director ________________
ATTACHMENT: Evidence of Formal Action for Approval and Submittal Approved by: Fresno County Transportation Authority Board on: __________________________
Authorized Signature:
Title: City Manager
Date:
Measure C Extension Strategic Implementation Plan - Appendix D
MEASURE C EXTENSION
LOCAL TRANSPORTATION PASS THROUGH REVENUES
CERTIFICATION AND CLAIM FOR FY2025-26
TO: Fresno County Transportation Authority
FROM: City of Sanger
Local Agency Name
Address:1700 Seventh St., Sanger, CA 93657 Contact: Karla Camarena, Finance Manager Telephone: (559) 876-6300 x1160 FAX: Email Address: [email protected]
1. Applicable Funding Program: (Check One)
Regional Public Transit Program
Fresno Area Express
Clovis Transit
FCRTA
PTIS/Transit Consolidation
ADA/Seniors/Paratransit
Farmworker Van Pools
Car/Van Pools
New Technology Reserve
Local Transportation Program
Street Maintenance
ADA Compliance
Flexible Funding
Pedestrian/Trails Urban
Pedestrian/Trails Rural
Bicycle Facilities
Regional Transportation Program
Fresno Airports
Alternative Transportation Program
Rail Consolidation Subprogram
Environmental Enhancement Program
School Bus Replacement
Transit Oriented Infrastructure for
In-Fill
Administrative/Planning Program
Fresno COG
2. The City of Sanger ("claimant") is an eligible claimant of funds for local transportation purposes pursuant to Local Agency Name
California Public Utilities Code Section 142257.
3. The Fresno County Transportation Authority has adopted a Resolution of Apportionment for Fiscal Year 2025-2026 setting 2.58% of $883,905 (or $22,837) for the Subprogram or Category of funds checked above and available to the claimant. On behalf of claimant, I hereby request release of the funds to claimant in accordance with:
(a) Monthly payments consistent with adopted percentage, based on actual receipts (b) Compliance with Steps A and B of the Strategic Implementation Plan (SIP) – Local Agency Pass -Through Funding programs and Other Revenue Program Funding
4. On behalf of claimant, I hereby certify as follows:
(a) That the Subprogram or Category of funds checked above are not being used to substitute for property tax funds which claimant had previously used for local transportation purposes. Such substitution of property tax funds is prohibited by California Public Utilities Code Section 142257. (b) That claimant has segregated property tax revenues from claimant's other general fund revenues used t o support the Subprogram or Category of funds checked above so that verification of non- substitution can be proved through audit or that the non-substitution of funds shall apply to claimant's entire general fund. (c) That claimant shall account for Subprogram or Category of funds checked above and received pursuant to Public Utilities Code Section 142257. Claimant shall maintain current records in accordance with generally accepted accounting principles and shall separately record expenditures for each type of eligible purpose.
Claimant shall make such records available to the Authority for inspection or audit at any time.
5. Claimant understands that should financial or compliance audit exceptions be found, the Fresno County Transportation Authority will take immediate steps to resolve the exceptions in accordance with its adopted procedures. The Authority shall immediately notify the Fresno County Auditor -Controller/Treasurer-Tax Collector to withhold allocation of funds to claimants until the exceptions are resolved or the outstanding financial or compliance audits are submitted and resolved.
.
_______________________________________________________ Finance Director ________________
ATTACHMENT: Evidence of Formal Action for Approval and Submittal Approved by: Fresno County Transportation Authority Board on: __________________________
Authorized Signature:
Title: City Manager
Date:
Measure C Extension Strategic Implementation Plan - Appendix D
MEASURE C EXTENSION
LOCAL TRANSPORTATION PASS THROUGH REVENUES
CERTIFICATION AND CLAIM FOR FY2025-26
TO: Fresno County Transportation Authority
FROM: City of Sanger
Local Agency Name
Address:1700 Seventh St., Sanger, CA 93657 Contact: Karla Camarena, Finance Manager Telephone: (559) 876-6300 x1160 FAX: Email Address: [email protected]
1. Applicable Funding Program: (Check One)
Regional Public Transit Program
Fresno Area Express
Clovis Transit
FCRTA
PTIS/Transit Consolidation
ADA/Seniors/Paratransit
Farmworker Van Pools
Car/Van Pools
New Technology Reserve
Local Transportation Program
Street Maintenance
ADA Compliance
Flexible Funding
Pedestrian/Trails Urban
Pedestrian/Trails Rural
Bicycle Facilities
Regional Transportation Program
Fresno Airports
Alternative Transportation Program
Rail Consolidation Subprogram
Environmental Enhancement Program
School Bus Replacement
Transit Oriented Infrastructure for
In-Fill
Administrative/Planning Program
Fresno COG
2. The City of Sanger ("claimant") is an eligible claimant of funds for local transportation purposes pursuant to Local Agency Name
California Public Utilities Code Section 142257.
3. The Fresno County Transportation Authority has adopted a Resolution of Apportionment for Fiscal Year 2025-2026 setting 2.39% of $16,950,102 (or $405,213) for the Subprogram or Category of funds checked above and available to the claimant. On behalf of claimant, I hereby request release of the funds to claimant in accordance with:
(a) Monthly payments consistent with adopted percentage, based on actual receipts (b) Compliance with Steps A and B of the Strategic Implementation Plan (SIP) – Local Agency Pass -Through Funding programs and Other Revenue Program Funding
4. On behalf of claimant, I hereby certify as follows:
(a) That the Subprogram or Category of funds checked above are not being used to substitute for property tax funds which claimant had previously used for local transportation purposes. Such substitution of property tax funds is prohibited by California Public Utilities Code Section 142257. (b) That claimant has segregated property tax revenues from claimant's other general fund revenues used t o support the Subprogram or Category of funds checked above so that verification of non- substitution can be proved through audit or that the non-substitution of funds shall apply to claimant's entire general fund. (c) That claimant shall account for Subprogram or Category of funds checked above and received pursuant to Public Utilities Code Section 142257. Claimant shall maintain current records in accordance with generally accepted accounting principles and shall separately record expenditures for each type of eligible purpose.
Claimant shall make such records available to the Authority for inspection or audit at any time.
5. Claimant understands that should financial or compliance audit exceptions be found, the Fresno County Transportation Authority will take immediate steps to resolve the exceptions in accordance with its adopted procedures. The Authority shall immediately notify the Fresno County Auditor -Controller/Treasurer-Tax Collector to withhold allocation of funds to claimants until the exceptions are resolved or the outstanding financial or compliance audits are submitted and resolved.
.
_______________________________________________________ Finance Director ________________
ATTACHMENT: Evidence of Formal Action for Approval and Submittal Approved by: Fresno County Transportation Authority Board on: __________________________
Authorized Signature:
Title: City Manager
Date:
Measure C Extension Strategic Implementation Plan - Appendix D
MEASURE C EXTENSION
LOCAL TRANSPORTATION PASS THROUGH REVENUES
CERTIFICATION AND CLAIM FOR FY2025-26
TO: Fresno County Transportation Authority
FROM: City of Sanger
Local Agency Name
Address:1700 Seventh St., Sanger, CA 93657 Contact: Karla Camarena, Finance Manager Telephone: (559) 876-6300 x1160 FAX: Email Address: [email protected]
1. Applicable Funding Program: (Check One)
Regional Public Transit Program
Fresno Area Express
Clovis Transit
FCRTA
PTIS/Transit Consolidation
ADA/Seniors/Paratransit
Farmworker Van Pools
Car/Van Pools
New Technology Reserve
Local Transportation Program
Street Maintenance
ADA Compliance
Flexible Funding
Pedestrian/Trails Urban
Pedestrian/Trails Rural
Bicycle Facilities
Regional Transportation Program
Fresno Airports
Alternative Transportation Program
Rail Consolidation Subprogram
Environmental Enhancement Program
School Bus Replacement
Transit Oriented Infrastructure for
In-Fill
Administrative/Planning Program
Fresno COG
2. The City of Sanger ("claimant") is an eligible claimant of funds for local transportation purposes pursuant to Local Agency Name
California Public Utilities Code Section 142257.
3. The Fresno County Transportation Authority has adopted a Resolution of Apportionment for Fiscal Year 2025-2026 setting 15.66% of $587,213 (or $91,946) for the Subprogram or Category of funds checked above and available to the claimant. On behalf of claimant, I hereby request release of the funds to claimant in accordance with:
(a) Monthly payments consistent with adopted percentage, based on actual receipts (b) Compliance with Steps A and B of the Strategic Implementation Plan (SIP) – Local Agency Pass -Through Funding programs and Other Revenue Program Funding
4. On behalf of claimant, I hereby certify as follows:
(a) That the Subprogram or Category of funds checked above are not being used to substitute for property tax funds which claimant had previously used for local transportation purposes. Such substitution of property tax funds is prohibited by California Public Utilities Code Section 142257. (b) That claimant has segregated property tax revenues from claimant's other general fund revenues used t o support the Subprogram or Category of funds checked above so that verification of non- substitution can be proved through audit or that the non-substitution of funds shall apply to claimant's entire general fund. (c) That claimant shall account for Subprogram or Category of funds checked above and received pursuant to Public Utilities Code Section 142257. Claimant shall maintain current records in accordance with generally accepted accounting principles and shall separately record expenditures for each type of eligible purpose.
Claimant shall make such records available to the Authority for inspection or audit at any time.
5. Claimant understands that should financial or compliance audit exceptions be found, the Fresno County Transportation Authority will take immediate steps to resolve the exceptions in accordance with its adopted procedures. The Authority shall immediately notify the Fresno County Auditor -Controller/Treasurer-Tax Collector to withhold allocation of funds to claimants until the exceptions are resolved or the outstanding financial or compliance audits are submitted and resolved.
.
_______________________________________________________ Finance Director ________________
ATTACHMENT: Evidence of Formal Action for Approval and Submittal Approved by: Fresno County Transportation Authority Board on: __________________________
Authorized Signature:
Title: City Manager
Date:
Measure C Extension Strategic Implementation Plan - Appendix D
MEASURE C EXTENSION
LOCAL TRANSPORTATION PASS THROUGH REVENUES
CERTIFICATION AND CLAIM FOR FY2025-26
TO: Fresno County Transportation Authority
FROM: City of Sanger
Local Agency Name
Address:1700 Seventh St., Sanger, CA 93657 Contact: Karla Camarena, Finance Manager Telephone: (559) 876-6300 x1160 FAX: Email Address: [email protected]
1. Applicable Funding Program: (Check One)
Regional Public Transit Program
Fresno Area Express
Clovis Transit
FCRTA
PTIS/Transit Consolidation
ADA/Seniors/Paratransit
Farmworker Van Pools
Car/Van Pools
New Technology Reserve
Local Transportation Program
Street Maintenance
ADA Compliance
Flexible Funding
Pedestrian/Trails Urban
Pedestrian/Trails Rural
Bicycle Facilities
Regional Transportation Program
Fresno Airports
Alternative Transportation Program
Rail Consolidation Subprogram
Environmental Enhancement Program
School Bus Replacement
Transit Oriented Infrastructure for
In-Fill
Administrative/Planning Program
Fresno COG
2. The City of Sanger ("claimant") is an eligible claimant of funds for local transportation purposes pursuant to Local Agency Name
California Public Utilities Code Section 142257.
3. The Fresno County Transportation Authority has adopted a Resolution of Apportionment for Fiscal Year 2025-2026 setting 2.48% of $16,963,777 (or $419,910) for the Subprogram or Category of funds checked above and available to the claimant. On behalf of claimant, I hereby request release of the funds to claimant in accordance with:
(a) Monthly payments consistent with adopted percentage, based on actual receipts (b) Compliance with Steps A and B of the Strategic Implementation Plan (SIP) – Local Agency Pass -Through Funding programs and Other Revenue Program Funding
4. On behalf of claimant, I hereby certify as follows:
(a) That the Subprogram or Category of funds checked above are not being used to substitute for property tax funds which claimant had previously used for local transportation purposes. Such substitution of property tax funds is prohibited by California Public Utilities Code Section 142257. (b) That claimant has segregated property tax revenues from claimant's other general fund revenues used t o support the Subprogram or Category of funds checked above so that verification of non- substitution can be proved through audit or that the non-substitution of funds shall apply to claimant's entire general fund. (c) That claimant shall account for Subprogram or Category of funds checked above and received pursuant to Public Utilities Code Section 142257. Claimant shall maintain current records in accordance with generally accepted accounting principles and shall separately record expenditures for each type of eligible purpose.
Claimant shall make such records available to the Authority for inspection or audit at any time.
5. Claimant understands that should financial or compliance audit exceptions be found, the Fresno County Transportation Authority will take immediate steps to resolve the exceptions in accordance with its adopted procedures. The Authority shall immediately notify the Fresno County Auditor -Controller/Treasurer-Tax Collector to withhold allocation of funds to claimants until the exceptions are resolved or the outstanding financial or compliance audits are submitted and resolved.
.
_______________________________________________________ Finance Director ________________
ATTACHMENT: Evidence of Formal Action for Approval and Submittal Approved by: Fresno County Transportation Authority Board on: __________________________
Authorized Signature:
Title: City Manager
Date:
Prepared by: Shaffer Fluetsch, Management Analyst Approved by: ________________________ REVIEW: City Manager: ______ Finance: _______ City Attorney: ______ TYPE OF ITEM: COUNCIL ACTION: APPROVED DENIED NO ACTION __X_ Consent
____ Info Item
__X_ Action Item
____ Department Report
____ Redevelopment Agency
____ Public Hearing
____ Matter Initiated by a Council Member
____ Other
____ Continued to: __________
For the Meeting of: August 7, 2025
Agenda Item No.: F-5
CITY OF SANGER
REPORT TO THE CITY COUNCIL
To: Mayor and City Council Members
From: Shaffer Fluetsch, Management Analyst
Subject: City Facilities Lighting Improvement Project
Attachments: 1) Authorizing Resolution No. 2025 -63
2) City Facilities Energy Audits
3) On-Bill Financing Loan Agreements
4) Statements of Work
CO
NFLICT OF INTEREST:
N
one known.
RE
COMMENDATION:
T
hat the City Council adopt Resolution No . 2025-63 approving and authorizing the city manager to execute an on-bill financing agreement and associated loan documents with PG&E, and enter into a n agreement with Ecogreen Solutions, Inc., for the facilities lighting improvement project and associated CEQA finding under Class 1 (Existing Facilities) and Class 2 (Replacement or Reconstruction).
E
XECUTIVE SUMMARY:
C
ity staff members are continuously working on projects that increase energy efficiency and decrease cost over time in addition to the general maintenance of the facilities owned and operated by the City.
The facilities lighting improvement project includes the removal and replacement of various lighting components at City Hall, Police Department, Annex, Community Center, Aquatic Complex, Senior Center, and JFK Park. This work will be funded through On-Bill Financing (OBF) provided by PG&E.
This program provides the opportunity for public agencies to pay back a no- interest loan based on projected energy savings, via installments on their monthly PG&E bill. To attempt to meet bill neutrality, actual savings from the project are used to calculate the loan by PG&E.
B
ACKGROUND:
\\nas1\shared\Forms & Templates
Under the direction of the California Public Utility Commission, PG&E developed a financing program to provide incentives for jurisdictions to undertake energy efficiency projects. This financing program provides 0% loan financing that is to be paid back through the savings that are realized from the efficiency projects.
An efficiency survey of city-owned facilities was conducted by EcoGreen Solutions, Inc. at no cost to the City. EcoGreen Solutions, Inc. is an energy services company that specializes in energy efficiency upgrades through utility company programs. After the survey of the facilities was completed, EcoGreen Solutions, Inc. finalized a scope of work for each facility to receive PG&E approval and funding in the form of no-interest loans for the facilities lighting improvement project.
This project is consistent with the ongoing push to reduce power grid load and reduction of maintenance and operating costs wherever feasible. This project is also consistent with California Government Code Section 4217.10-4217.18, being that this is an energy conservation project in which the cost of the proposed project will be less than the anticipated cost of energy that would have been consumed by the City if the project is not completed.
Staff has performed a preliminary environmental assessment of this project and has determined, and recommends that the City Council find, that this project would be categorically exempt pursuant to CEQA Guidelines section 15301, Class 1 (Existing Facilities), as the project would consist of the maintenance and minor alterations to install more energy-efficient lighting at existing facilities involving negligible or no expansion of use. This project would also be categorically exempt pursuant to CEQA Guidelines section 15302, Class 2 (Replacement or Reconstruction), as the project would involve replacement of existing lighting with more energy-efficient lighting at the same site, having substantially the same purpose and capacity. Further, none of the exceptions under CEQA Guidelines section 15300.2 are applicable.
REASON FOR RECOMMENDATION:
The no-interest loan will be based on the cost of each facility, and the loan terms and conditions are set in order to minimize the cost to the City. As a result, the City will be gaining needed upgraded lighting at no direct cost to the City. After the loan is repaid, any energy savings that result from the new energy efficiency equipment will translate into lower utility costs.
Significant energy savings projects like this reduce the strain on the electricity grid, making the entire system more resilient. There will also be a reduction in greenhouse gas emissions. I n general replacing incandescent lights with LED lights can reduce energy use by up to 75% which results in reduced GHGs.
FISCAL IMPACT:
The project is cost-neutral to the City because the cost will be paid from the monthly energy savings using PG&E’s On-Bill Financing (“OBF”) program, which is a 0% interest loan available to local governments.
The debt service will appear on the monthly PG&E bills at a rate that is estimated to be equal to the new monthly energy savings, so operational costs do not increase for the facility. The payments of this loan will be a flat monthly rate, irrespective of seasonal energy use/savings variations. There is no upfront cost to the City to enroll in the program and complete the project.
The attached EcoGreen Solutions, Inc., documents for each facility show the cumulative costs and savings
\\nas1\shared\Forms & Templates
benefits of the projects.
ALTERNATIVES:
If no action is taken, the City will continue using existing lighting at the facilities mentioned above.
ACTIONS FOLLOWING APPROVAL:
This project will proceed into the contracting phase with EcoGreen Solutions, Inc. as a sole source contract after approval of the resolution.
RESOLUTION NO. 2025-63
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER APPROVING
AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN ON-BILL
FINANCING AGREEMENT AND ASSOCIATED LOAN DOCUMENTS WITH PG&E AND ENTER INTO AN AGREEMENT WITH ECOGREEN SOLUTIONS, INC., FOR
THE FACILITIES LIGHTING IMPROVEMENT PROJECT AND ASSOCIATED CEQA FINDING UNDER CLASS 1 (EXISTING FACILITIES) AND CLASS 2 (REPLACEMENT OR RECONSTRUCTION).
WHEREAS, City staff has pursued energy saving projects to reduce operating costs at various facilities including City Hall, Police Department, Annex, Community Center, Aquatic Complex, Senior Center, and JFK Park; and
WHEREAS, EcoGreen Solutions, Inc, an energy services company specializing in energy efficiency upgrades, conducted efficiency surveys at various City facilities at no cost to the City; and
WHEREAS, EcoGreen Solutions, Inc finalized a scope of work for each facility to receive PG&E approval and funding for the Facilities Lighting Improvement Project; and
WHEREAS, PG&E provides no-interest loans for the purpose of lighting upgrades to reduce energy usage for public agencies; and
WHEREAS, loan payments will be added to PG&E account invoices and are anticipated to be cost neutral; and
WHEREAS, in accordance with California Government Code Section 4217.10-4217.18, renewable energy and energy efficiency projects may be sole-sourced or procured through either formal or informal procurement if the City Council is able to make findings at a regular meeting, following a public hearing, that the cost of the proposed project will be less than the anticipated cost of energy that would have been consumed by the City if the project is not completed (i.e., the energy cost savings exceed the project cost); and
WHEREAS, based on all the evidence presented, the City Council finds as follows:
1. This project is a positive step in the reduction of greenhouse gas and operating costs at various facilities owned and operated by the City.
2. Based on the analysis, the cost of the proposed Project will be less than the anticipated cost of energy that would have been consumed by the City if the project is not completed in accordance with Govt Code §§4217.10-4217.18.
3. PG&E will provide an interest-free loan to finance the project with the monthly loan payments included in the monthly account invoices at approximately the amount of energy cost savings realized from the upgrade to LED lighting
NOW THEREFORE, the City Council of the City of Sanger, State of California resolves as follows:
1. The recitals are incorporated herein as if set forth in full, including all findings.
2. The City Council finds and determines that a Class 1 Categorical Exemption (Existing Facilities) set forth in the California Environmental Quality Act (CEQA) Guidelines, Section 15301, applies to this Project, as the project would consist of the maintenance and minor alterations to install more energy-efficient lighting at existing facilities involving negligible or no expansion of use. The City Council also finds and determines that a Class 2 Categorical Exemption (Replacement or Reconstruction) set forth in CEQA Guidelines, Section 15302, applies to this project, as the project would involve replacement of existing lighting with more energy-efficient lighting at the same site, having the substantially the same purpose and capacity. Further, none of the exceptions under CEQA Guidelines section 15300.2 are applicable.
3. The City Council approves the On-Bill Financing Loan Agreement with PG&E in the amount of $218,339.61 in substantially the form attached as Exhibits 3.1-3.3.
The City Council further authorizes the City Manager to execute the On-Bill Financing Loan Agreement and any other necessary loan documents for the LED Lighting Project with PG&E and EcoGreen Solutions, Inc., and make any non- material adjustments subject to approval as to legal form by the City Attorney.
4. The City Council approves an agreement with EcoGreen Solutions, Inc. in an amount not to exceed $218,339.61 substantially consistent with the scope of work attached as Exhibits 4.1-4.3. The City Manager is authorized to enter into an agreement with EcoGreen Solutions, Inc., for the same, and to make any non- material changes to the scope of work, subject to approval as to legal form by the City Attorney.
* * * * * * * * * * * * * * * * *
The foregoing Resolution was considered by the City Council for the City of Sanger, California, at a regular meeting of said Council held on the 7
th day of August 2025, and adopted by the
following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ATTEST:
__________________________________________
Lina Martinez, City Clerk
EcoGreen Sales Rep: Jay Langner 0
Customer Contact: Nathan C. Olson 0
Title of Contact: City Manager 0 Approx. Building Size 15,655 SF Customer Phone: (559) 876-6300 Ext. 1700 0 Energy Rate 0.39$ /kWh Customer Email: [email protected] 0 Interest Rate 0% 0 In Reference to Quote # 201116 KWh
Saved
canopy w2 cfl 31 w 15 8.7 7 / 3180 Community Center Under Gazebo & Wood Coverings - Front LED A19 dimmable, 5000K, 120v, w/ Socket Replacement 18 w 15 30 195 w 0.0% - $0.00 Wallpack w1 cfl 46 w 20 8.7 7 / 3180 Community Center Black Round Fixtures - Front & Sides of Building LED Lowbay Deco 9" Ceiling Mount, 4000K, UNV 16.5 w 20 20 590 w 64.1% 1,875.94 $739.05 Pot Light w1 mv 205 w 2 8.7 7 / 3180 Community Center Front Left Side - Roof LED Area Light, 5000K, UNV w/ Slip Fitter, 480V 50 w 2 2 310 w 75.6% 985.66 $388.31 Area Light w1 mh 215 w 1 8.7 7 / 3180 Community Center Facing Rear of Facility LED Area Light, 5000K, UNV w/ Trunnion Mount, 480V 50 w 1 1 165 w 76.7% 524.63 $206.68 Area Light w1 mh 215 w 1 8.7 7 / 3180 Community Center Facing Front of Facility LED Area Light, 5000K, UNV w/ Trunnion Mount, 480V 50 w 1 1 165 w 76.7% 524.63 $206.68 Area Light w1 mh 205 w 1 8.7 7 / 3180 Community Center Facing Front of Facility LED Area Light, 5000K, UNV w/ Trunnion Mount, 480V 50 w 1 1 155 w 75.6% 492.83 $194.16 Wallpack w1 mh 128 w 2 8.7 7 / 3180 Community Center Rear of Building - Second Story LED Area Light, 5000K, UNV w/ Trunnion Mount, 480V 50 w 2 2 156 w 60.9% 496.01 $195.41 Wallpack w2 inc 150 w 2 8.7 7 / 3180 Community Center Rear Left side of Building LED Security Flood Light, 3000K, UNV 21 w 2 2 258 w 86.0% 820.32 $323.18 canopy w1 cfl 51 w 16 8.7 7 / 3180 Community Center Around Building Eves LED Canopy Light, 3K, 4K, 5K, UNV 20.6 w 16 16 486 w 59.6% 1,546.53 $609.28 4ft linear w2 t8 59 w 6 1 5 / 241 Community Center Storage Shed Behind Community Center & Senior Center LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 6 6 211 w 59.5% 50.76 $20.00 canopy w1 cfl 24 w 3 23 7 / 8166 Community Center Main Hallway LED Canopy Light, 3K, 4K, 5K, UNV 20.6 w 3 3 10 w 14.2% 83.29 $32.81 Highbay w6 t5 351 w 12 4.8 7 / 1708 Community Center Gym, Basletball Court LED 2ft Linear High Bay, 5000K, UNV 101 w 12 12 3,000 w 71.2% 5,125.03 $2,019.07 2x4 w2 t8 59 w 11 1.9 7 / 683 Community Center Storage Room Off Gym LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 11 11 418 w 64.4% 285.64 $112.53 4ft linear w2 t8 59 w 3 2.9 7 / 1025 Community Center Restrooms off Storage Room LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 3 3 105 w 59.5% 107.93 $42.52 2x4 w4 t8 112 w 8 2.9 5 / 723 Community Center Meeting Room #1 LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 27 w 8 8 680 w 75.9% 491.65 $193.69 4ft linear w2 t8 59 w 7 2.9 7 / 1025 Community Center Kitchen Off Gym LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 7 7 246 w 59.5% 251.84 $99.22 4ft linear w2 t8 59 w 4 2.9 7 / 1025 Community Center Woman's Restroom Main LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 4 4 140 w 59.5% 143.91 $56.70 4ft linear w2 t8 59 w 3 2.9 7 / 1025 Community Center Men's restroom Main LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 3 3 105 w 59.5% 107.93 $42.52 2x4 w3 t8 89 w 4 2.9 5 / 723 Community Center Meeting Room #3 LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 27 w 4 4 248 w 69.7% 179.31 $70.64 2x4 w2 t8 59 w 8 2.9 5 / 723 Community Center Break Room Off Meeting Room #3 LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 8 8 304 w 64.4% 219.80 $86.59 2x4 w3 t8 89 w 2 4.4 5 / 1085 Community Center Staff Room off Meeting room #3 LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 27 w 2 2 124 w 69.7% 134.48 $52.98 2x4 w3 t8 89 w 2 1.9 5 / 482 Community Center Storage Next to Staff Room LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 27 w 2 2 124 w 69.7% 59.77 $23.55 4ft linear w2 t8 59 w 2 1 5 / 241 Community Center Restroom off Meeting Room #3 LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 2 2 70 w 59.5% 16.92 $6.67 2x4 w3 t8 89 w 2 4.4 5 / 1085 Community Center Boys & Girls Club LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 27 w 2 2 124 w 69.7% 134.48 $52.98 2x4 w2 t8 59 w 8 4.4 5 / 1085 Community Center Pool Table/ Game Room LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 8 8 304 w 64.4% 329.70 $129.89 canopy w1 cfl 46 w 2 23 7 / 8166 Community Center Restroom Hallway off Gym LED Lowbay White 12" Round Fixture, 3K,4K,5K, UNV 18 w 2 2 56 w 60.9% 457.29 $180.16 4ft linear w2 t8 59 w 4 3.9 5 / 964 Community Center Mens Restroom off Gym LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 4 4 140 w 59.5% 135.35 $53.32 4ft linear w2 t8 59 w 4 3.9 5 / 964 Community Center Womans Restroom off Gym LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 4 4 140 w 59.5% 135.35 $53.32 canopy w1 inc 60 w 1 23 7 / 8166 Community Center Exit Area Back off Gym LED Lowbay Deco 9" Ceiling Mount, 4000K, UNV 16.5 w 1 1 44 w 72.5% 355.22 $139.94 4ft linear w2 t8 59 w 2 23 7 / 8166 Community Center Storage Ice Machine LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 2 2 70 w 59.5% 573.24 $225.84 4ft linear w2 t8 59 w 1 23 7 / 8166 Community Center Hallway at Entry LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 1 1 35 w 59.5% 286.62 $112.92 4ft linear w1 t8 59 w 2 23 7 / 8166 Community Center Display Case at Entry 4' T8 LED Tube Double Ended Bypass(Type B), 4000K, UNV 21 w 2 4 76 w 64.4% 620.61 $244.50 LED Canopy 0 w 2 0 0 / 0 Community Center Entry Skip 0 w 2 - - w 0.0% - $0.00 Refridgeration Unit 0 w 1 0 0 / 0 Community Center Gym Kitchen Skip 0 w 1 - - w 0.0% - $0.00 Freezer 0 w 1 0 0 / 0 Community Center Gym Kitchen Skip 0 w 1 - - w 0.0% - $0.00 0 0 w 0 0 0 / 0 0 0 Skip 0 w 0 - - w 0.0% - $0.00 Wallpack w1 cfl 46 w 2 5.8 7 / 2050 Aquatic Complex Pool Office LED Wallpack, 35K, 4K, 5K, UNV, PH 15 w 2 2 62 w 67.4% 127.10 $50.07 Wallpack w1 cfl 46 w 2 11 7 / 3957 Aquatic Complex Outside Pool Office LED Wallpack, 35K, 4K, 5K, UNV, PH 15 w 2 2 62 w 67.4% 245.35 $96.66 2' linear w2 t8 33 w 1 4.8 7 / 1708 Aquatic Complex Men's Restroom LED 2' Linear Fixture, 4000K, UNV 20 w 1 1 13 w 39.4% 22.21 $8.75 2' linear w2 t8 33 w 1 4.8 7 / 1708 Aquatic Complex Women's Restroom LED 2' Linear Fixture, 4000K, UNV 20 w 1 1 13 w 39.4% 22.21 $8.75 round highbay w1 cfl 46 w 3 5.8 7 / 2050 Aquatic Complex Cage Area w/ Pool Equipment LED Canopy Light, 3K, 4K, 5K, UNV 20.6 w 3 3 76 w 55.2% 156.21 $61.54 area light w1 mh 295 w 11 11 7 / 3957 Aquatic Complex Metal Tapered Poles / All Four corners of pool LED Area Light, 5000K, UNV w/ Slip Fitter 75 w 11 11 2,420 w 74.6% 9,576.45 $3,772.77 Pot Light w1 mv 205 w 2 11 7 / 3957 Aquatic Complex Front & Rear of Pool / Office & Equipment Room LED Area Light, 5000K, UNV w/ Slip Fitter 50 w 2 2 310 w 75.6% 1,226.73 $483.29 Wallpack w1 inc 60 w 1 11 7 / 3957 Aquatic Complex Above Pool Office Window LED Wallpack, 35K, 4K, 5K, UNV, PH 24.4 w 1 1 36 w 59.3% 140.88 $55.50 #5 HP 0 w 1 23 7 / 8200 Aquatic Complex Pool Pump - Main Pool - Equipment Room Skip 0 w 1 - - w 0.0% - $0.00 0 0 w 0 0 0 / 0 0 0 Skip 0 w 0 - - w 0.0% - $0.00 canopy w1 cfl 46 w 4 7.7 7 / 2819 Senior Center Front Entry LED A19 dimmable, 5000K, 120v, w/ Socket replacement 9 w 4 4 148 w 0.0% - $0.00 1x4 w2 t8 59 w 2 8.2 5 / 2049 Senior Center Entrance LED Troffer 1x4, Color Selectable, UNV, SMT Kit 30 w 2 2 58 w 49.2% 118.82 $46.81 2x4 w2 t8 59 w 30 8.2 5 / 2049 Senior Center Main Room LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 30 30 1,140 w 64.4% 2,335.36 $920.05 4ft linear w2 t8 59 w 6 8.2 5 / 2049 Senior Center Kitchen LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 6 6 211 w 59.5% 431.43 $169.97 4ft linear w2 t8 59 w 2 8.2 5 / 2049 Senior Center Hallway LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 2 2 70 w 59.5% 143.81 $56.66 4ft linear w2 t8 59 w 1 1.9 5 / 482 Senior Center Storage Room LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 1 1 35 w 59.5% 16.92 $6.67 4ft linear w2 t8 59 w 2 1.9 5 / 482 Senior Center Storage Room LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 2 2 70 w 59.5% 33.84 $13.33 2x4 w4 t8 112 w 1 11 7 / 3758 Senior Center Restroom Hallway LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 27 w 1 1 85 w 75.9% 319.46 $125.86 2x4 w4 t8 112 w 2 3.9 5 / 964 Senior Center Men's Restroom LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 27 w 2 2 170 w 75.9% 163.88 $64.56 2x4 w4 t8 112 w 2 3.9 5 / 964 Senior Center Woman's Restroom LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 27 w 2 2 170 w 75.9% 163.88 $64.56 0 0 w 0 0 0 / 0 0 0 ICP Project Development/Engineering Certification 0 w 0 - - w 0.0% - $0.00 0 0 w 0 0 0 / 0 0 0 Emergency Driver 0 w 0 - - w 0.0% - $0.00 0 0 w 0 0 0 / 0 0 0 0 0 w 0 - - w 0.0% - $0.00 0 0 w 0 0 0 / 0 0 0 0 0 w 0 - - w 0.0% - $0.00 Totals 241 Ave: 4881 w 241 14,405 w 65.9% 32,797.20 $12,920.89 14,405 Estimated Watts Saved Total Project Cost $94,826.97 Approximate Energy Savings Per Month 32,797 Estimated Annual kWh Saved Total After Rebate/Incentive Project Cost $94,826.97 Estimated Energy Savings Per Year
4.0 Estimated Avg Annual Res Powered by Savings ****Estimated Program Payback Period Yrs. 7.34 **Estimated Total Savings Over 5 Years 24 Estimated Annual CO2 Savings (MT) ** Estimated Total Savings After 10 Years - Estimated Btu Savings Per Month Estimated Energy Rebate
65.9% Estimated Average Electrical Savings Estimated IRS Tax Deduction 179D Available
13.6% Estimated ***Estimated Federal Tax Savings
7.34 Estimated Payback Period Yrs. - No Rebates, Tax Deductions or Bulb Replacement Savings Estimated Bulb Replacement Savings Per Year $615.23 $3,287.55
$72,836.27
$170,307.64
$0.00
$9,393.00
Existing Operating
Hours-Day / Yr.
$1,076.74
$12,920.89
Existing Watts/
Fix
# of
Fixtures
Watts/bulbs
Saved Usage SavedRoom/Area Suggested Replacement Watts/Fix Suggested Replacements Savings
ENERGY AUDIT
EXISTING Location
Building/Zone Annual Savings# of
Fixtures
CITY OF SANGER
City of Sanger - Community Center, Aquatic Complex & Senior Center 730 RECREATION AVE
SANGER, CA 93657
Acct: 4449703194; SAID: 4442624821
# of
Lamps
EcoGreen Sales Rep: Jay Langner 0
Customer Contact: Nathan C. Olson 0
Title of Contact: City Manager 0 Approx. Building Size 15,655 SF Customer Phone: (559) 876-6300 Ext. 1700 0 Energy Rate 0.39$ /kWh Customer Email: [email protected] 0 Interest Rate 0% 0 In Reference to Quote # 201116 KWh
Saved
Existing Operating
Hours-Day / Yr.Existing Watts/
Fix
# of
Fixtures
Watts/bulbs
Saved Usage SavedRoom/Area Suggested Replacement Watts/Fix Suggested Replacements Savings
ENERGY AUDIT
EXISTING Location
Building/Zone Annual Savings# of
Fixtures
CITY OF SANGER
City of Sanger - Community Center, Aquatic Complex & Senior Center 730 RECREATION AVE
SANGER, CA 93657
Acct: 4449703194; SAID: 4442624821
# of
Lamps
6.76 Estimated Payback Period Yrs. Fully Comprehensive^ ^^ Estimated Bulb Replacement Savings Per Avg. Est. Life of LED Estimated Loan Payment
*** Based on IRS 179D Deduction @ 35% federal tax rate NOTE: Attached calculations do not include depreciation deduction for project cost. ****Program Payback Period Yrs. = (Total Project Cost - Available Program Rebates or Incentives) / Estimated $ Saved per Year *Payment is based on a 7.34 year loan at 0% interest OAC, actual my vary. ^Payback Period Yrs. = (Total Project Cost - Available Rebate or Incentive - Tax Savings) / (Estimated Savings Per Year + Bulb Replacement Savings Per Yr.) ** Reflects energy savings per year increasing at industry standard 6% per year + Bulb Replacement ^^Based on industry standard LED lifespan of 50,000 hrs. $62,634.81
$1,065.47
EcoGreen Sales Rep: Jay Langner 0
Customer Contact: Nathan C. Olson 0
Title of Contact: City Manager 0 Approx. Building Size 18,280 SF Customer Phone: (559) 876-6300 Ext. 1700 0 Energy Rate 0.34$ /kWh Customer Email: 0 0 Interest Rate 0% 0 In Reference to Quote # 201136 KWh
Saved
1x4 box w 2 T8 59 w 1.5 24 7 / 8700 Police Station Jail Hallway LED Troffer 1x4, 4000K, UNV, SMT Kit 29.12 w 2 2 30 w 34.2% 263.25 $89.90 1x4 box w 2 T8 59 w 6 24 7 / 8700 Police Station Jail Booking / Holding Cell LED Troffer 1x4, 4000K, UNV, SMT Kit 29.12 w 6 6 179 w 50.6% 1,559.66 $532.60 1x4 box w 2 T8 59 w 4 24 7 / 8700 Police Station Jail Cell Hallway LED Troffer 1x4, 4000K, UNV, SMT Kit 29.12 w 4 4 120 w 50.6% 1,039.78 $355.07 Box Lowbay w 1 CFL 24 w 6 11 7 / 4088 Police Station Backside Canpoy Perimeter LED Verticle PL Replacement, 4000K, UNV, w/ G24d-3 Base 6 w 6 6 108 w 75.0% 441.55 $150.78 Box Lowbay w 1 CFL 24 w 7 11 7 / 4088 Police Station Backside Canpoy LED Verticle PL Replacement, 4000K, UNV, w/ G24d-3 Base 6 w 7 7 126 w 75.0% 515.14 $175.91 Spotlight w 1 CFL 24 w 4 11 5 / 2920 The Annex Outside Perimter LED Flood Light, 3K, 4K, 5K, UNV, Yoke Mount 12 w 4 4 48 w 50.0% 140.18 $47.87 Floodlight w 1 MHL 295 w 1 11 7 / 4088 Police Station Roof LED Flood Light, 3K, 4K, 5K, UNV, Yoke Mount 70 w 1 1 225 w 76.3% 919.90 $314.13 Wallpack w 1 CFL 33 w 1 11 7 / 4088 Police Station Backside Canpoy LED Wallpack, 35K, 4K, 5K, UNV, PH 15 w 1 1 18 w 54.5% 73.59 $25.13 Wallpack w 1 HPS 95 w 1 11 5 / 2920 The Annex Outside Perimter LED Wallpack, 35K, 4K, 5K, UNV, PH 24.4 w 1 1 71 w 74.3% 206.17 $70.41 4ft linear wrap w 2 T8 59 w 2 6 7 / 2184 Police Station Main Office Men's RR LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 2 2 70 w 59.5% 153.32 $52.36 4ft linear wrap w 2 T8 59 w 2 6 7 / 2184 Police Station Main Office Women's RR LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 2 2 70 w 59.5% 153.32 $52.36 4ft linear wrap w 2 T8 59 w 2 6 7 / 2184 Police Station Back Hallway Men's RR LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 2 2 70 w 59.5% 153.32 $52.36 4ft linear wrap w 2 T8 59 w 1 24 7 / 8700 Police Station Back Hallway Men's Locker LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 1 1 35 w 59.5% 305.36 $104.27 4ft linear wrap w 2 T8 59 w 3 6 7 / 2184 Police Station Women's Locker Room LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 3 3 105 w 59.5% 229.98 $78.53 4ft lin wrap w 2 t8s 59 w 2 6 5 / 1494 City Of Sanger / City Hall / South End Lobby Entrance / Mens Bathroom LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 2 2 70 w 59.5% 104.88 $35.81 4ft lin wrap w 2 t8s 59 w 2 6 5 / 1494 City Of Sanger / City Hall / South End Lobby Entrance / Womens Bathroom LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 2 2 70 w 59.5% 104.88 $35.81 4ft lin wrap w 1 t8. 31 w 1 6 5 / 1494 City Of Sanger / City Hall / South End Lobby Entrance / Womens Bathroom / toilet LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 1 1 7 w 22.9% 10.61 $3.62 4ft lin wrap w 2 t8s 51 w 2 6 5 / 1494 City of Sanger / City Hall Central Hallway / Mens Bathroom LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 2 2 54 w 53.1% 80.97 $27.65 4ft lin wrap w 2 t8s 51 w 1 2 3 / 290 City of Sanger / City Hall Central Hallway / Mens Bathroom / Lockers LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 1 1 27 w 53.1% 7.86 $2.68 4ft lin wrap w 2 t8s 51 w 2 6 5 / 1494 City of Sanger / City Hall Central Hallway / Womens Bathroom LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 2 2 54 w 53.1% 80.97 $27.65 4ft lin wrap w 2 t8s 51 w 1 2 3 / 290 City of Sanger / City Hall Central Hallway / Womens Bathroom / Lockers LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 1 1 27 w 53.1% 7.86 $2.68 4ft wrap w 2 T8 59 w 2 6 5 / 1494 The Annex Women's RR LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 2 2 70 w 59.5% 104.88 $35.81 4ft wrap w 2 T8 59 w 1 6 5 / 1494 The Annex Women's RR LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 1 1 35 w 59.5% 52.44 $17.91 4ft wrap w 2 T8 59 w 1 1 5 / 248 The Annex Storage Room LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 1 1 35 w 59.5% 8.70 $2.97 4ft wrap w 2 T8 59 w 2 6 5 / 1494 The Annex Mens RR LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 3 3 46 w 39.2% 69.17 $23.62 4ft wrap w 2 T8 59 w 1 6 5 / 1494 The Annex Mens RR LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 1 1 35 w 59.5% 52.44 $17.91 6in can w 2 cfl 31 w 3 9 5 / 2241 City Of Sanger / City Hall / South End Lobby Entrance /City Cashiers LED 6" Can Downlight 2700K, 3000K, 3500K, 4000K, 5000K 10 w 3 3 63 w 67.7% 141.18 $48.21 6in Can w 1 CFL 33 w 4 11 5 / 2920 The Annex Outside Perimter LED 6" Can Downlight 2700K, 3000K, 3500K, 4000K, 5000K 10 w 4 4 92 w 69.7% 268.67 $91.75 2x2 w 2 T8 33 w 2 24 7 / 8700 Police Station Main Office Interior Hallway LED Troffer 2x2,Retrofit Kit 4000K, UNV, REC 18 w 2 2 30 w 45.5% 260.99 $89.12 2x4 w 2 T8 59 w 2 24 7 / 8700 Police Station Main Entrance LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 2 2 76 w 64.4% 661.17 $225.78 2x4 w 2 T8 59 w 7 24 7 / 8700 Police Station Main Office Interior Hallway LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 7 7 266 w 64.4% 2,314.09 $790.23 2x4 w 2 T8 59 w 1 24 7 / 8700 Police Station Main Office Break / Vending Machine Room LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 2 2 17 w 28.8% 147.89 $50.50 2x4 w 2 T8 59 w 17 6 7 / 2184 Police Station Conference Room LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 18 18 625 w 62.3% 1,365.00 $466.13 2x4 w 2 T8 59 w 3 24 7 / 8700 Police Station Back Hallway LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 3 3 114 w 64.4% 991.75 $338.67 2x4 w 2 T8 59 w 1 24 7 / 8700 Police Station Back Hallway Exit LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 1 1 38 w 64.4% 330.58 $112.89 2x4 w 2 T8 59 w 6 24 7 / 8700 Police Station Back Hallway Men's Locker LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 6 6 228 w 64.4% 1,983.51 $677.34 2x4 w 2 T8 59 w 2 24 7 / 8700 Police Station Empty Office LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 2 2 76 w 64.4% 661.17 $225.78 2x4 w 2 T8 59 w 4 24 7 / 8700 Police Station Record Supervisor LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 4 4 152 w 64.4% 1,322.34 $451.56 2x4 w 2 T8 59 w 4 24 7 / 8700 Police Station Main Office Reception LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 4 4 152 w 64.4% 1,322.34 $451.56 2x4 w 2 T8 59 w 2 24 7 / 8700 Police Station Watch Commander Office LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 2 2 76 w 64.4% 661.17 $225.78 2x4 w 2 T8 59 w 1 24 7 / 8700 Police Station Watch Commander Office (2) LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 2 2 17 w 28.8% 147.89 $50.50 2x4 w 2 T8 59 w 2 24 7 / 8700 Police Station Joshua Johnson Office LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 2 2 76 w 64.4% 661.17 $225.78 2x4 w 2 T8 59 w 2 24 7 / 8700 Police Station Jason Boust Office LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 2 2 76 w 64.4% 661.17 $225.78 2x4 w 2 T8 59 w 2 24 7 / 8700 Police Station Administrative Assistant Office LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 2 2 76 w 64.4% 661.17 $225.78 2x4 w 2 T8 59 w 4 24 7 / 8700 Police Station Chief of Police LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 4 4 152 w 64.4% 1,322.34 $451.56 2x4 w 2 T8 59 w 0.5 24 7 / 8700 Police Station Evidence Processing Room LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 1 1 9 w 28.8% 73.95 $25.25 2x4 w 2 T8 59 w 1 24 7 / 8700 Police Station Tele Communications LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 1 1 38 w 64.4% 330.58 $112.89 2x4 w 2 t8s 59 w 16 9 5 / 2241 City Of Sanger / City Hall / South End Lobby Entrance / Finance Office LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 16 16 608 w 64.4% 1,362.53 $465.28 2x4 w 2 t8s 59 w 2 9 5 / 2241 City Of Sanger / City Hall / South End Finance Office / Office 1 LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 2 2 76 w 64.4% 170.32 $58.16 2x4 w 2 t8s 59 w 2 9 5 / 2241 City Of Sanger / City Hall / South End Finance Office / Office 2 LED Troffer 2x4 Retrofit Kit, 4000K, UNV, REC 21 w 2 2 76 w 64.4% 170.32 $58.16 2x4 w 3 t8s 77 w 6 9 5 / 2241 City Of Sanger / City Hall / South End Lobby Entrance LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 6 6 300 w 64.9% 672.30 $229.58 2x4 w 2 t8s 51 w 2 9 5 / 2241 City Of Sanger / City Hall / South End Lobby Entrance / Finance Hallway LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 2 2 48 w 47.1% 107.57 $36.73 2x4 w 3 t8s 77 w 4 9 5 / 2241 City Of Sanger / City Hall / South End Lobby Entrance /City Cashiers LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 4 4 200 w 64.9% 448.20 $153.05 2x4 w 3 t8s 77 w 2 9 5 / 2241 City Of Sanger / City Hall / South End Lobby Entrance /City Cashiers/Office LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 2 2 100 w 64.9% 224.10 $76.53 2x4 w 2 t8s 51 w 3 4 5 / 996 City Of Sanger / City Hall / South End Finance Office / Breakroom LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 3 3 72 w 47.1% 71.71 $24.49 2x4 w 2 t8s 51 w 4 2 3 / 290 City Of Sanger / City Hall / South End Finance Office / Breakroom / Server Room LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 4 4 96 w 47.1% 27.84 $9.51 2x4 w 2 t8s 51 w 16 9 5 / 2241 City Of Sanger / City Hall / South End Central Hallway LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 16 16 384 w 47.1% 860.54 $293.86 2x4 w 2 t8s 59 w 2 9 5 / 2241 City Of Sanger / City Hall / South End Central Hallway / Joaquin Zamora LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 2 2 64 w 54.2% 143.42 $48.98 2x4 w 2 t8s 59 w 2 9 5 / 2241 City Of Sanger / City Hall / South End Central Hallway / Parks and Recreation LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 2 2 64 w 54.2% 143.42 $48.98 2x4 w 2 t8s 51 w 2 9 5 / 2241 City of Sanger / City Hall Central Hallway / Council Office LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 2 2 48 w 47.1% 107.57 $36.73 2x4 w 2 t8s 51 w 2 9 5 / 2241 City of Sanger / City Hall Central Hallway / City Clerk Office LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 2 2 48 w 47.1% 107.57 $36.73 2x4 w 2 t8s 51 w 2 9 5 / 2241 City of Sanger / City Hall Central Hallway / City Manager Office LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 2 2 48 w 47.1% 107.57 $36.73 2x4 w 2 t8s 51 w 10 9 5 / 2241 City of Sanger / City Hall Central Hallway / Conference Room LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 10 10 240 w 47.1% 537.84 $183.66 2x4 w 2 t8s 51 w 2 9 5 / 2241 City of Sanger / City Hall Central Hallway / Mail Room LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 2 2 48 w 47.1% 107.57 $36.73 2x4 w 2 t8s 51 w 4 4 5 / 996 City of Sanger / City Hall Central Hallway / Breakroom LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 4 4 96 w 47.1% 95.62 $32.65 2x4 w 2 t8s 51 w 6 9 5 / 2241 City of Sanger / City Hall North Hallway LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 6 6 144 w 47.1% 322.70 $110.20 2x4 w 2 t8s 51 w 4 6 5 / 1494 City of Sanger / City Hall North Hallway/Deputy Dir. Public Works LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 4 4 96 w 47.1% 143.42 $48.98 2x4 w 2 t8s 51 w 2 9 5 / 2241 City of Sanger / City Hall North Hallway/Mnmgt Analyst Public Works LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 2 2 48 w 47.1% 107.57 $36.73 2x4 w 2 t8s 51 w 6 9 5 / 2241 City of Sanger / City Hall North Hallway / Director Public Works LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 6 6 144 w 47.1% 322.70 $110.20 2x4 w 2 t8s 51 w 8 9 5 / 2241 City of Sanger / City Hall North Hallway / Building LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 8 8 192 w 47.1% 430.27 $146.93 2x4 w 2 t8s 51 w 2 9 5 / 2241 City of Sanger / City Hall North Hallway / Building / Officials Office LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 2 2 48 w 47.1% 107.57 $36.73 2x4 w 2 t8s 51 w 4 9 5 / 2241 City of Sanger / City Hall North Hallway / Code Enforcement LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 4 4 96 w 47.1% 215.14 $73.47 2x4 w 2 t8s 51 w 2 9 5 / 2241 City of Sanger / City Hall North Hallway / Community Development LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 2 2 48 w 47.1% 107.57 $36.73 2x4 w 2 t8s 51 w 2 9 5 / 2241 City of Sanger / City Hall North Hallway / City Planner LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 2 2 48 w 47.1% 107.57 $36.73 2x4 w 2 t8s 51 w 0.5 9 5 / 2241 City of Sanger / City Hall North Entrance - Lobby LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 1 1 - w -5.9% (3.36) -$1.15 2x4 w 2 T8 59 w 20 10 5 / 2490 The Annex Chamber of Commerce LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 20 20 640 w 54.2% 1,593.60 $544.19 2x4 w 2 T8 59 w 1 7 5 / 1743 The Annex Kitchen LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 1 1 32 w 54.2% 55.78 $19.05 2x4 w 2 T8 59 w 2 10 5 / 2490 The Annex Back Hallway LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 2 2 64 w 54.2% 159.36 $54.42 2x4 w 2 T8 59 w 21 6 5 / 1494 The Annex Conference Room LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 21 21 672 w 54.2% 1,003.97 $342.84 Existing Operating
Hours-Day / Yr.Existing Watts/
Fix
# of
Fixtures
Watts/bulbs
Saved Usage SavedRoom/Area Suggested Replacement Watts/Fix Suggested Replacements Savings
ENERGY AUDIT
EXISTING Location
Building/Zone Annual Savings# of
Fixtures
CITY OF SANGER
City of Sanger - City Hall, Police Department & Annex
1700 7TH ST
Sanger, CA 93657
Acct: 4449703194; SAID: 4449703903
# of
Lamps
EcoGreen Sales Rep: Jay Langner 0
Customer Contact: Nathan C. Olson 0
Title of Contact: City Manager 0 Approx. Building Size 18,280 SF Customer Phone: (559) 876-6300 Ext. 1700 0 Energy Rate 0.34$ /kWh Customer Email: 0 0 Interest Rate 0% 0 In Reference to Quote # 201136 KWh
Saved
Existing Operating
Hours-Day / Yr.Existing Watts/
Fix
# of
Fixtures
Watts/bulbs
Saved Usage SavedRoom/Area Suggested Replacement Watts/Fix Suggested Replacements Savings
ENERGY AUDIT
EXISTING Location
Building/Zone Annual Savings# of
Fixtures
CITY OF SANGER
City of Sanger - City Hall, Police Department & Annex
1700 7TH ST
Sanger, CA 93657
Acct: 4449703194; SAID: 4449703903
# of
Lamps
2x4 w 3 T8 89 w 2 6 5 / 1494 The Annex Conference Room LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 2 2 124 w 69.7% 185.26 $63.26 2x4 w 2 T8 59 w 10 6 5 / 1494 The Annex Detective Lunch Room LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 10 10 320 w 54.2% 478.08 $163.26 2x4 w 3 T8 89 w 2 8 5 / 1992 The Annex Detective Edwards LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 2 2 124 w 69.7% 247.01 $84.35 2x4 w 2 T8 59 w 2 8 5 / 1992 The Annex Detective Office LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 2 2 64 w 54.2% 127.49 $43.54 2x4 w 3 T8 89 w 2 8 5 / 1992 The Annex Detective Office LED Troffer 2x4 Retrofit Kit, 5000K, UNV, REC 27 w 2 2 124 w 69.7% 247.01 $84.35 LED Cased lowbay w 1 A19 0 w 1 0 0 / 0 Police Station Jail Cell (1) Skip 0 w 1 - - w 0.0% - $0.00 LED Cased lowbay w 1 A19 0 w 1 0 0 / 0 Police Station Jail Cell (2) Skip 0 w 1 - - w 0.0% - $0.00 LED Cased lowbay w 1 A19 0 w 1 0 0 / 0 Police Station Jail Cell (3) Skip 0 w 1 - - w 0.0% - $0.00 LED Cased lowbay w 1 A19 0 w 1 0 0 / 0 Police Station Jail Cell (4) Skip 0 w 1 - - w 0.0% - $0.00 LED 10in can square can w 1 A19. 0 w 2 1 1 / 41 City of Sanger / City Hall Central Hallway / Maintenance Skip 0 w 2 - - w 0.0% - $0.00 LED 2x2 w 2 t8s 0 w 1 9 5 / 2241 City of Sanger / City Hall North Hallway Skip 0 w 1 - - w 0.0% - $0.00 LED 12in square can w 1 A19. 0 w 14 9 7 / 3177 City of Sanger / City Hall Canopy Lights Skip 0 w 14 - - w 0.0% - $0.00 CFl Bulb 17 w 1 24 7 / 8700 Police Station Maintenance Room LED Decorative Lantern Wallmount Round, 3000K,3500K 4000K,4100K,5000K 11 w 1 1 6 w 0.0% - $0.00 2x4 box w 2 t8s 59 w 3 9 5 / 2241 City Of Sanger / City Hall / South End Finance Office / Breakroom / Safe Room 4' T8 LED Tube Double Ended Bypass(Type B), 4000K, UNV 21 w 3 6 114 w 64.4% 255.47 $87.24 4ft linear w 2 T8 59 w 1 11 7 / 4088 Police Station Backside Canpoy Perimeter LED 4' Linear Fixture,5000K, UNV, SMT 18 w 1 1 41 w 69.5% 167.63 $57.24 0 0 w 0 0 0 / 0 0 0 0 0 w 0 - - w 0.0% - $0.00 0 0 w 0 0 0 / 0 0 0 0 0 w 0 - - w 0.0% - $0.00 Totals 374.5 Ave: 6127 w 380 10,061 w 58.2% 34,978.10 $11,944.47 10,061 Estimated Watts Saved Total Project Cost $111,197.95 Approximate Energy Savings Per Month 34,978 Estimated Annual kWh Saved Total After Rebate/Incentive Project Cost $111,197.95 Estimated Energy Savings Per Year
4.2 Estimated Avg Annual Res Powered by Savings ****Estimated Program Payback Period Yrs. 9.31 **Estimated Total Savings Over 5 Years 26 Estimated Annual CO2 Savings (MT) ** Estimated Total Savings After 10 Years - Estimated Btu Savings Per Month Estimated Energy Rebate
58.2% Estimated Average Electrical Savings Estimated IRS Tax Deduction 179D Available
10.7% Estimated ***Estimated Federal Tax Savings
9.31 Estimated Payback Period Yrs. - No Rebates, Tax Deductions or Bulb Replacement Savings Estimated Bulb Replacement Savings Per Year
8.73 Estimated Payback Period Yrs. Fully Comprehensive^ ^^ Estimated Bulb Replacement Savings Per Avg. Est. Life of LED Estimated Loan Payment
*** Based on IRS 179D Deduction @ 35% federal tax rate NOTE: Attached calculations do not include depreciation deduction for project cost. ****Program Payback Period Yrs. = (Total Project Cost - Available Program Rebates or Incentives) / Estimated $ Saved per Year *Payment is based on a 9.31 year loan at 0% interest OAC, actual my vary. ^Payback Period Yrs. = (Total Project Cost - Available Rebate or Incentive - Tax Savings) / (Estimated Savings Per Year + Bulb Replacement Savings Per Yr.) ** Reflects energy savings per year increasing at industry standard 6% per year + Bulb Replacement ^^Based on industry standard LED lifespan of 50,000 hrs. $346.29
$37,437.89
$3,838.80
$67,332.07
$157,437.57
$0.00
$10,968.00
$984.05
$995.37
$11,944.47
EcoGreen Sales Rep: Jay Langner 0
Customer Contact: Nathan C. Olson 0
Title of Contact: City Manager 0 Approx. Building Size 380 SF Customer Phone: (559) 876-6300 Ext. 1700 0 Energy Rate 0.46$ /kWh Customer Email: 0 0 Interest Rate 0% 0 In Reference to Quote # 201128 KWh
Saved
area light w 1 HPS 250 w 12 15 7 / 5430 City of Sanger / JFK Park Area Llights LED Area Light, 5000K, UNV w/ Square Pole Mount 50 w 12 12 2,400 w 80.0% 13,031.98 $6,055.50 4ft lin wrap w 2 t8s 59 w 2 24 7 / 8688 City of Sanger / JFK Park / Bathroom Bldg Womens LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 2 2 70 w 59.5% 609.90 $283.40 4ft lin wrap w 2 t8s 59 w 2 24 7 / 8688 City of Sanger / JFK Park / Bathroom Bldg Mens LED 4' Linear Wrap Fixture, 35K, 4K, 5K, UNV 23.9 w 2 2 70 w 59.5% 609.90 $283.40 wallmpack w 1 cfl 34 w 6 15 7 / 5430 City of Sanger / JFK Park / Bathroom Bldg ext lights LED Wallpack, 35K, 4K, 5K, UNV, PH 15 w 6 6 114 w 55.9% 619.02 $287.64 LED flat panel flood 126 w 8 3 4 / 618 City of Sanger / JFK Park / Basketball Ct lights Skip 126 w 8 - - w 0.0% - $0.00 PG&E Meter 0 w 0 0 0 / 0 0 Exterior Skip 0 w 0 - - w 0.0% - $0.00 0 0 w 0 0 0 / 0 0 0 Emergency Driver 0 w 0 - - w 0.0% - $0.00 0 0 w 0 0 0 / 0 0 0 ICP Project Development/Engineering Certification 0 w 0 - - w 0.0% - $0.00 0 0 w 0 0 0 / 0 0 0 0 0 w 0 - - w 0.0% - $0.00 0 0 w 0 0 0 / 0 0 0 0 0 w 0 - - w 0.0% - $0.00 Totals 30 Ave: 7289 w 30 2,654 w 76.5% 14,870.80 $6,909.93 2,654 Estimated Watts Saved Total Project Cost $12,314.69 Approximate Energy Savings Per Month 14,871 Estimated Annual kWh Saved Total After Rebate/Incentive Project Cost $12,314.69 Estimated Energy Savings Per Year
1.8 Estimated Avg Annual Res Powered by Savings ****Estimated Program Payback Period Yrs. 1.78 **Estimated Total Savings Over 5 Years 11 Estimated Annual CO2 Savings (MT) ** Estimated Total Savings After 10 Years - Estimated Btu Savings Per Month Estimated Energy Rebate
76.5% Estimated Average Electrical Savings Estimated IRS Tax Deduction 179D Available
56.1% Estimated ***Estimated Federal Tax Savings
1.78 Estimated Payback Period Yrs. - No Rebates, Tax Deductions or Bulb Replacement Savings Estimated Bulb Replacement Savings Per Year
1.76 Estimated Payback Period Yrs. Fully Comprehensive^ ^^ Estimated Bulb Replacement Savings Per Avg. Est. Life of LED Estimated Loan Payment
*** Based on IRS 179D Deduction @ 35% federal tax rate NOTE: Attached calculations do not include depreciation deduction for project cost. ****Program Payback Period Yrs. = (Total Project Cost - Available Program Rebates or Incentives) / Estimated $ Saved per Year *Payment is based on a 1.78 year loan at 0% interest OAC, actual my vary. ^Payback Period Yrs. = (Total Project Cost - Available Rebate or Incentive - Tax Savings) / (Estimated Savings Per Year + Bulb Replacement Savings Per Yr.) ** Reflects energy savings per year increasing at industry standard 6% per year + Bulb Replacement ^^Based on industry standard LED lifespan of 50,000 hrs. # of
Lamps
# of
Fixtures
CITY OF SANGER
City of Sanger - John F Kennedy Park
1600 FALLER AVE
Sanger, CA 93657
Acct: 4043912223; SAID: 4043912933
Suggested Replacements Savings
ENERGY AUDIT
EXISTING Location
Building/Zone Annual SavingsExisting Operating
Hours-Day / Yr.
$575.83
$6,909.93
Existing Watts/
Fix
# of
Fixtures
Watts/bulbs
Saved Usage SavedRoom/Area Suggested Replacement Watts/Fix $79.80
$38,951.92
$91,078.38
$0.00
$228.00
$559.76
$59.30
$1,512.68
____________________________________________________
Automated Document – Preliminary Statement Part A
2 Form 79-1194
Advice 4085-G/5517-E
April 2019
6. Upon completion of the Work, Customer shall send a written confirmation of completion to PG&E’s On-Bill Financing Program Administrator at the address listed in Section 15. Within 60 days after receiving the confirmation, PG&E (a) will conduct a post installation inspection and project verification, including review of invoices, receipts and other documents as required by PG&E to verify the correctness of any amounts claimed by Customer; and (b) will adjust, if necessary, the total cost, incentive, Loan Balance, monthly payment, and loan term as stated above. Customer shall give PG&E reasonable access to its premises and the Work. If the Work conforms to all requirements of the Agreement and all amounts claimed by Customer as Work costs are substantiated to PG&E’s reasonable satisfaction, PG&E will issue a check (“ Check”) to Customer or Contractor (as designated by Customer in Section 15) for all amounts PG&E approves for payment in accordance with the Agreement. The date of such issuance is the “ Issuance Date”. If the Check is issued to Customer, Customer shall be responsible for paying any outstanding fees due to Contractor for the Work. If the Check is less than the amount due from Customer to Contractor, Customer shall be responsible for the excess due to the Contractor.
7. Customer shall repay the Loan Balance to PG&E as provided in this Loan Agreement irrespective of whether or when the Work is completed, or whether the Work is in any way defective or deficient, and whether or not the Work delivers energy efficiency savings to Customer.
8. The monthly payments will be included by PG&E on the Account's regular energy service bills, or by separate bill, in PG&E’s discretion.
Regardless whether the monthly payments are included in the regular utility bill or a separate loan installment bill, the following repayment terms will apply:
a. The Customer agrees to repay to PG&E the Loan Balance in the number of payments listed below and in equal installments (with the final installment adjusted to account for rounding), by the due date set forth in each PG&E utility bill or loan installment bill rendered in connection with Customer’s account (identified by the number set forth below) (“Account”), commencing with the bill which has a due date falling at least 30 days after the Issuance Date. b. Check Made Payable to Customer □ or Contractor □ c. If the Customer is unable to make a full utility bill payment in a given month, payment arrangements may be made at PG&E’s discretion.
d. Any partial bill payments received for a month will be applied in equal proportion to the energy charges and the loan obligation for that month, and the Customer may be considered in default of both the energy bill and the loan installment bill.
e. Further payment details are set forth below.
9. Any notice from PG&E to Customer regarding the Program or the transactions contemplated under the Loan Agreement may be provided within a PG&E utility bill or loan installment bill, and any such notices may also be provided to Customer at the address below or to the Customer’s billing address of record in PG&E’s customer billing system from time to time, and in each case shall be effective five (5) days after they have been mailed.
10. The Loan Balance shall not bear interest.
11. Customer may, without prepayment penalty, pay the entire outstanding loan balance in one lump sum payment provided the customer first notifies PG&E by telephoning the toll free phone number (1-800-468-4743), and by sending written notice to PG&E On-Bill Financing Program Administrator at the address listed below, in advance of making the lump sum payment. Accelerated payments that are received from Customer without PG&E’s prior approval may, at PG&E’s sole discretion, be applied proportionally to subsequent energy charges and Loan repayments and PG&E shall have no obligation to apply accelerated payments exclusively to reduction of the outstanding Loan.
12. The entire outstanding Loan Balance will become immediately due and payable, and shall be paid by Customer within 30 days if: (i) the Account is closed or terminated for any reason; (ii) Customer defaults under the Agreement; (iii) Customer sells the equipment forming part of the Work to any third party; or (iv) Customer becomes Insolvent. Customer becomes “Insolvent” if: (i) Customer is unable to pay its debts as they become due or otherwise becomes insolvent, makes a general assignment for the benefit of its creditors, or suffers or permits the appointment of a receiver for its business or assets or otherwise ceases to conduct business in the normal course; or (ii) any proceeding is commenced by or against Customer under any bankruptcy or insolvency law that is not dismissed or stayed within 45 days.
13. Customer understands that without limiting any other remedy available to PG&E against Contractor or Customer, failure to repay the Loan Balance in accordance with the terms of the Agreement could result in shut-off of utility energy service, adverse credit reporting, and collection procedures, including, without limitation, legal action.
14. If there is any conflict among the documents comprising the Agreement, the following order of priority shall apply: 1. this Loan Agreement; 2. the Application; 3. any documents attached to the Application. ____________________________________________________
Automated Document – Preliminary Statement Part A
3 Form 79-1194
Advice 4085-G/5517-E
April 2019
15. LOCAL AGENCY OR DISTRICT REQUIREMENT
a. All Payment Obligations Subject to Appropriation
The Customer acknowledges that the cost incurred pursuant to this Loan Agreement will be part of the monthly bill for electric use. All payment obligations and the Work replacement obligations of the Customer under this Loan Agreement or any related agreement or application is subject to appropriation by the Legislative body belonging to Local Agency or District cited in this loan agreement.
b. Check Made Payable to Customer □ or Contractor □ (1) Notwithstanding any other provision in this Loan Agreement – , PG&E acknowledges that nothing in this Loan Agreement shall constitute a mortgage, charge, assignment, transfer, pledge, lien or encumbrance upon either the Work or any part of the buildings, structures or related facilities in which the Work is constructed, installed or situated (collectively, the “Related Facilities”). Accordingly, PG&E agrees it will not record or file any instrument that would indicate or imply it has a security interest in the Related Facilities, including but not limited to a UCC-1. (2) In addition to the preceding paragraph (a), if this Loan Agreement were ever construed or deemed to create any such encumbrance, then: (i) this Loan Agreement shall be junior and subordinate and subject in all respects to the terms and conditions of any and all leases, and indentures related to lease revenue bonds issued by the Local Agency or District cited here or any other issuer of bonds on behalf of the Local Agency or District concerning the Related Facilities entered into in the past, the present or the future (the “Senior Security Documents”); and (ii) any term or condition of this Loan Agreement relating to any right, title or interest in the Related Facilities or other benefits derived there from shall be in all respects junior and subordinate to, and subject to the terms of, the Senior Security Documents.
____________________________________________________
Automated Document – Preliminary Statement Part A
5 Form 79-1194
Advice 4085-G/5517-E
April 2019
On-Bill Financing Program (OBF)
Loan Calculation Summary Sheet
Simple project payback per meter
Customer Name: CITY OF SANGER - 730 RECREATION AVE
Project Number: FA ID 015456
Calculations from:
Original
(A)
PROJECT COST FOR
MEASURES
(B)
REBATES or INCENTIVES
Check Made Payable to
Customer □ or
Contractor □
CUSTOMER
TOTAL LOAN
AMOUNT
(C)
CUSTOMER
AVERAGE RATE
PER kWh
(D)
CUSTOMER AVERAGE
RATE PER Therm
(E)
ESTIMATED
ANNUAL
ENERGY
SAVINGS
(kWh)
(F)
ESTIMATED
ANNUAL GAS
SAVINGS
(Therm)
ESTIMATED
ANNUAL ENERGY
COST SAVINGS
SIMPLE
PAYBACK
IN YEARS
$ 94,826.97 $ - $ - $ 94,826.97 $ 0.39 $ - 32,797.20 (143.00) $ 12,920.89 7.34
PAYBACK IN MONTHS
BASED ON EXPECTED
ENERGY SAVINGS
LOAN TERM (MONTHS)
(1 month added for bill
neutrality)
CUSTOMER FIXED
MONTHLY LOAN
PAYMENT
ESTIMATED
MONTHLY
ENERGY COST
SAVINGS
88 89 $ 1,065.47 $ 1,076.74
(C) = (From utility bill) Total $ amount (12-month) / Total kWh (same 12-month) (D) = (From utility bill) Total $ amount (12-month) / Total therm (same 12-month)
2 Form 79-1118
Advice 4909-G/7256-E
May 2024
6. Upon completion of the Work, Customer shall send a written confirmation of completion to PG&E’s On-Bill Financing Program Administrator at the address listed in Section 15. Within 60 days after receiving the confirmation, PG&E (a) will conduct a post installation inspection and project verification, including review of invoices, receipts and other documents as required by PG&E to verify the correctness of any amounts claimed by Customer; and (b) will adjust, if necessary, the total cost, incentive, Loan Balance, monthly payment, and loan term as stated above. Customer shall give PG&E reasonable access to its premises and the Work. If the Work conforms to all requirements of the Agreement and all amounts claimed by Customer as Work costs are substantiated to PG&E’s reasonable satisfaction, PG&E will issue a check (“Check”) to Customer or Contractor (as designated by Customer in Section 15) for all amounts PG&E approves for payment in accordance with the Agreement. The date of such issuance is the “Issuance Date”. If the Check is issued to Customer, Customer shall be responsible for paying any outstanding fees due to Contractor for the Work. If the Check is less than the amount due from Customer to Contractor, Customer shall be responsible for the excess due to the Contractor.
7. Customer shall repay the Loan Balance to PG&E as provided in this Loan Agreement irrespective of whether or when the Work is completed, or whether the Work is in any way defective or deficient, and whether or not the Work delivers energy efficiency savings to Customer.
8. The monthly payments will be included by PG&E on the Account's regular energy service bills, or by separate bill, in PG&E’s discretion. Regardless whether the monthly payments are included in the regular utility bill or a separate loan installment bill, the following repayment terms will apply:
a. The Customer agrees to repay to PG&E the Loan Balance in the number of payments listed below and in equal installments (with the final installment adjusted to account for rounding), by the due date set forth in each PG&E utility bill or loan installment bill rendered in connection with Customer’s account (identified by the number set forth below) (“Account”), commencing with the bill which has a due date falling at least 30 days after the Issuance Date.
b. If separate energy service bills and loan installment bills are provided, amounts due under this Loan Agreement as shown in the loan installment bill shall be deemed to be amounts due under each energy services bill to the Account, and a default under this Loan Agreement shall be treated as a default under the Account. c. If the Customer is unable to make a full utility bill payment in a given month, payment arrangements may be made at PG&E’s discretion. d. Any partial bill payments received for a month will be applied in equal proportion to the energy charges and the loan obligation for that month, and the Customer may be considered in default of both the energy bill and the loan installment bill. e. Further payment details are set forth below.
9. Any notice from PG&E to Customer regarding the Program or the transactions contemplated under the Loan Agreement may be provided within a PG&E utility bill or loan installment bill, and any such notices may also be provided to Customer at the address below or to the Customer’s billing address of record in PG&E’s customer billing system from time to time, and in each case shall be effective five (5) days after they have been mailed.
10. The Loan Balance shall not bear interest.
11. Customer may, without prepayment penalty, pay the entire outstanding loan balance in one lump sum payment provided the customer first notifies PG&E by telephoning the toll free phone number (1-800-468-4743), and by sending written notice to PG&E On-Bill Financing Program Administrator at the address listed below, in advance of making the lump sum payment. Accelerated payments that are received from Customer without PG&E’s prior approval may, at PG&E’s sole discretion, be applied proportionally to subsequent energy charges and Loan repayments and PG&E shall have no obligation to apply accelerated payments exclusively to reduction of the outstanding Loan.
12. The entire outstanding Loan Balance will become immediately due and payable, and shall be paid by Customer within 30 days if: (i) the Account is closed or terminated for any reason; (ii) Customer defaults under the Agreement; (iii) Customer sells the equipment forming part of the Work to any third party; or (iv) Customer becomes Insolvent. Customer becomes “Insolvent” if: (i) Customer is unable to pay its debts as they become due or otherwise becomes insolvent, makes a general assignment for the benefit of its creditors, or suffers or permits the appointment of a receiver for its business or assets or otherwise ceases to conduct business in the normal course; or (ii) any proceeding is commenced by or against Customer under any bankruptcy or insolvency law that is not dismissed or stayed within 45 days.
13. Customer understands that without limiting any other remedy available to PG&E against Contractor or Customer, failure to repay the Loan Balance in accordance with the terms of the Agreement could result in shut-off of utility energy service, adverse credit reporting, and collection procedures, including, without limitation, legal action.
14. If there is any conflict among the documents comprising the Agreement, the following order of priority shall apply: 1. this Loan Agreement; 2. the Application; 3. any documents attached to the Application.
3 Form 79-1118
Advice 4909-G/7256-E
May 2024
15. STATE OF CALIFORNIA REQUIREMENT
a. All Payment Obligations Subject to Appropriation
The Customer acknowledges that the cost incurred pursuant to this Loan Agreement will be part of the monthly bill for electricity use. All payment obligations and the Work replacement obligations of the Customer under this Loan Agreement or any related agreement or application is subject to appropriation by the Legislature of the State of California. b. No Lien or Encumbrance; Subordination:
(1) Notwithstanding any other provision in this Loan Agreement – , PG&E acknowledges that nothing in this Loan Agreement shall constitute a mortgage, charge, assignment, transfer, pledge, lien or encumbrance upon either the Work or any part of the buildings, structures or related facilities in which the Work is constructed, installed or situated (collectively, the “Related Facilities”). Accordingly, PG&E agrees it will not record or file any instrument that would indicate or imply it has a security interest in the Related Facilities, including but not limited to a UCC-1.
(2) In addition to the preceding paragraph (a), if this Loan Agreement were ever construed or deemed to create any such encumbrance, then: (i) this Loan Agreement shall be junior and subordinate and subject in all respects to the terms and conditions of any and all leases, and indentures related to lease revenue bonds issued by the State Public Works Board of the State of California or any other issuer of bonds on behalf of the state concerning the Related Facilities entered into in the past, the present or the future (the “Senior Security Documents”); and (ii) any term or condition of this Loan Agreement relating to any right, title or interest in the Related Facilities or other benefits derived there from shall be in all respects junior and subordinate to, and subject to the terms of, the Senior Security Documents. 4 Form 79-1118
Advice 4909-G/7256-E
May 2024
16. Loan Particulars.
This table is to be completed by PG&E
Total Cost Incentive Customer
Buy- Down
(if applicable)
Loan Balance 1 Monthly Payment Term 2
(months)
Number of Payments
$ 12,314.69 $ - $ - $ 12,314.69 $ 559.76 22 22
Check Made Payable to Customer □ or Contractor □
[customer to select payment method. Note that only one check can be issued]
17. This agreement at all times shall be subject to such modifications as the California Public Utilities Commission may direct from time to time in the exercise of its jurisdiction.
Federal Tax ID or Social Security #, Customer Federal Tax ID or Social Security #, Contractor PG&E Account # / Service Agreement #
4043912223 / 4043912933
Account Name, Customer Name, Contractor
Primary Customer Name: CITY OF SANGER - 1600
FALLER AVE
EcoGreen Solutions, Corey Brophy
Project ID: City of Sanger - John F Kennedy Park
FA ID: 016464
Customer Address (For OBF Check Delivery) Contractor Address (For OBF Check Delivery) 27671 La Paz Rd, Suite 100
Laguna Niguel CA 92677
Name and Title of Authorized Representative of
.Customer Name and Title of Authorized Representative of .Contractor Corey Brophy, EcoGreen Solutions
Signature of Authorized Representative of Customer
Date
ACCEPTED: Pacific Gas and Electric Company
By Date
PG&E On-Bill Financing Authorized Representative
18. Once this Agreement is effective and unless otherwise agreed to by PG&E in writing, Customer must complete the approved project they are using these funds for, including submitting all post-installation documentation requirements, within 24 months thereafter.
For avoidance of doubt, Customer will not be eligible and will not receive any funding under this Agreement, if their project is not fully completed within the 24 months or as otherwise expressly agreed by PG&E.
1 The Loan Balance shall not exceed two-hundred fifty thousand dollars ($250,000), except where, in PG&E’s sole opinion, the opportunity for uniquely large energy savings exist, in which case the Loan Balance may exceed two-hundred fifty thousand dollars ($250,000) but shall not exceed four million dollars ($4,000,000). 2 The loan term in months will be established by PG&E at the time of the OBF Loan Agreement initiation. The maximum loan term shall be one hundred and twenty (120) months.
5 Form 79-1118
Advice 4909-G/7256-E
May 2024
On-Bill Financing Program (OBF)
Loan Calculation Summary Sheet
Simple project payback per meter
Customer Name: CITY OF SANGER - 1600 FALLER AVE
Project Number: FA ID: 016464
Calculations from:
Original
(A)
PROJECT COST FOR
MEASURES
(B)
REBATES or INCENTIVES Customer Down Payment
or Buy-Down
CUSTOMER
TOTAL LOAN
AMOUNT
(C)
CUSTOMER
AVERAGE RATE
PER kWh
(D)
CUSTOMER AVERAGE
RATE PER Therm
(E)
ESTIMATED
ANNUAL
ENERGY
SAVINGS
(kWh)
(F)
ESTIMATED ANNUAL GAS SAVINGS
(Therm)
ESTIMATED
ANNUAL ENERGY
COST SAVINGS
SIMPLE
PAYBACK IN
YEARS
$ 12,314.69 $ - $ - $ 12,314.69 $ 0.46 14,870.80 - $ 6,909.93 1.78
PAYBACK IN MONTHS
BASED ON EXPECTED
ENERGY SAVINGS
LOAN TERM (MONTHS)
(1 month added for bill
neutrality)
CUSTOMER FIXED
MONTHLY LOAN PAYMENT
ESTIMATED
MONTHLY
ENERGY COST
SAVINGS
21 22 $ 559.76 $ 575.83
(C) = (From utility bill) Total $ amount (12-month) / Total kWh (same 12-month) (D) = (From utility bill) Total $ amount (12-month) / Total therm (same 12-month) 1 Statement of Work
1. SCOPE OF WORK: EcoGreen Solutions shall furnish all
the materials and perform all of the work shown and/or
described in the Energy Audit and Quote. EcoGreen
Solutions is not responsible for touch up work i.e. – paint where replacement fixtures don’t exactly match existing fixtures, ceiling tiles, etc…
a. VFD/VSD installation: If the project includes a
VFD/VSD, standard installation costs include – VFD,
startup, card, programming, installation of any conduit, running power, concrete footing (if needed), VFD
mounting and interconnect to SCADA panel. Installation
costs that are not included and would be an additional
cost – wiring diagrams, fencing, gates, enclosures, relay box, controls.
2. PROJECT COST: The amount due for material and labor
to be performed is $94,826.97, subject to additions and deductions pursuant to authorized change
orders/adjustment letters.
3. PAYMENT & UTILITY FINANCING: EcoGreen Solutions
has worked with Customer to secure Utility financing on behalf of the Customer to fund payment of this project, of which, terms and payback periods are detailed in the
Utility On-Bill Financing (OBF) documentation – PGE
Project #/TIF # 15456.
Payment of the project shall be paid in the manner
following:
Project Cost $94,826.97
Estimated Tax Benefit $0
Estimated Utility OBF $94,826.97
SUBTOTAL $0
Estimated Customer Out of
Pocket Contribution
$0
a. Customer understands that final utility rebate
and OBF amounts issued may vary based on final
installation counts and subject to additions and
deductions pursuant to authorized change
orders/adjustment letters.
b. Customer understands that should utility
determine that OBF loan proceeds shall not be
issued due to customer’s credit standing or has
otherwise placed customer’s repayment of the
loan at risk, Customer shall be liable for payment
of any product, labor, and installation due. This
includes any product demos that aren’t returned
to EcoGreen Solutions.
c. Notice to Proceed: Once Utility On-Bill
Financing is approved, if required, EcoGreen
Solutions will provide LED demo fixture/lamps to
assure proper light levels, color and aesthetics.
Written confirmation from the Customer that
demos are approved and approval to move
forward with the ordering of product and
installation will serve as formal Notice To
Proceed.
4. GENERAL TERMS AND CONDITIONS
a. All work shall be completed in a workmanlike
manner and in compliance with all building
codes and other applicable laws.
b. To the extent required by law all work shall be
performed by individuals duly licensed and
authorized by law to perform the work.
c. EcoGreen Solutions may at its discretion
engage subcontractors to perform work
hereunder, provided EcoGreen Solutions shall
fully pay said subcontractor and in all instances
remain responsible for the proper completion of
the project.
d. EcoGreen Solutions warrants it is adequately
insured for injury to its employees and others
incurring loss or injury as a result of the acts of
EcoGreen Solutions or its employees and
subcontractors.
e. Customer shall at its own expense obtain all
permits necessary for the work to be performed.
f. EcoGreen Solutions agrees to remove all debris
and leave the premises in clean condition unless
instructed by Customer to do otherwise.
2 g. EcoGreen Solutions shall dispose of all
hazardous lamps and tubes utilizing a proper
recycling program unless instructed by Customer
to do otherwise.
h. EcoGreen Solutions shall not be liable for any
delay due to circumstances beyond its control
including strikes, casualty or general
unavailability of materials.
i. Customer is responsible for verification of
fixture counts and hours of operation reflected
in the Energy Audit.
5. HAZARDOUS CONDITIONS: In the event that EcoGreen
Solutions discovers existing or developing spore or mold growth, asbestos or other potentially hazardous conditions at the Project location, EcoGreen Solutions will stop work and will not attempt to test, repair or remediate such
conditions. At Customer’s sole expense, Customer must
arrange to have the hazardous condition removed by a
third party in compliance with applicable laws within a reasonable period of time, or EcoGreen Solutions may
cancel this project. If the project is canceled, Customer agrees to pay EcoGreen Solutions the costs of materials, labor and services provided through the date of
cancellation.
6. WARRANTIES:
a. MANUFACTURER WARRANTIES. Products
installed as part of the scope of work are
covered by separate manufacturers’ warranties
(hereinafter, “Manufacturer Warranties”).
EcoGreen Solutions will assign to Customer any
Manufacturer Warranties in effect upon
installation. EcoGreen Solutions will also provide
Customer reasonable assistance in contacting
manufacturers. If manufacturer files for
bankruptcy or goes out of business, EcoGreen
Solutions is not liable or responsible for
continued warranty support.
b. LIMITED WARRANTY. EcoGreen Solutions
provides a limited warranty of 90 days (the
“Limited Warranty Period”), after the date of
invoice. For the avoidance of doubt, this Limited
Warranty does not cover parts already covered
by the Manufacturer Warranties set forth in
above. During the Limited Warranty Period,
EcoGreen Solutions will at its expense repair or
replace any parts or labor covered by the Limited
Warranty.
c. OBTAIN WARRANTY SERVICE. To obtain
warranty service, you must notify EcoGreen
Solutions in writing or via email at
[email protected] of any defect.
Provided that the Warranty has not expired, has
otherwise voided, or is subject to an exclusion,
EcoGreen Solutions will repair or replace the
defect within a reasonable time after you notify
EcoGreen Solutions.
If a fixture fails, please take a photo and send it
to [email protected], and include
location information in your email. The photo
should be close up so we can properly match the
product with the replacement. We will order
replacement products and schedule the
installation. If a product is in stock, EcoGreen
Solutions will ship the replacement
immediately. If the product is not in stock
EcoGreen Solutions will order the replacement
parts from the factory. Please be aware that
some of our suppliers require 6-8 weeks lead
time. EcoGreen Solutions does not cover
shipping and handling for fixtures.
If a fixture has failed and is past our 3 months
parts and labor period, EcoGreen Solutions will
work with the factory to get the replacement
material for you. We do not cover the cost of
shipping and handling from the factory to our
warehouse or to your location. If you do not
have a qualified electrician to install the
replacement product, please contact us at the
email address above. A quote for the labor to
install the product will be provided in 1-2
business days.
If a lamp fails, please follow the same procedure
as for fixtures. EcoGreen Solutions will send
Customer the replacement lamp. Labor is not
covered for lamps. Shipping and handling also is
not covered on warranty claims for lamps.
Warranty claims will not apply for:
• Product that has been modified by the
customer.
• Product that was subject to misuse,
vandalism or negligence.
*IMPORTANT* EcoGreen Solutions must receive
the fixture/lamp/driver back once your product
has been replaced. We can receive credit for the
replacement product only if the factory receives
the failed unit back. Failure to return the failed
product to EcoGreen Solutions within 30 days
will result in an invoice for the full retail price of
the product.
3 If the failed product has been discontinued by
the manufacturer and is no longer supported by
a factory, EcoGreen Solutions will suggest a
similar replacement LED fixture or lamp.
EcoGreen Solutions cannot be held responsible
for product lines that have been discontinued;
however, we will make every effort to find a
similarly performing product.
7. MAINTENANCE AND REPAIR: If the products require
maintenance or repair that is not covered by the
warranties set forth above, EcoGreen Solutions will not perform this work unless you enter into a separate
agreement to perform these services at your expense.
1 Statement of Work
1. SCOPE OF WORK: EcoGreen Solutions shall furnish all
the materials and perform all of the work shown and/or
described in the Energy Audit and Quote. EcoGreen
Solutions is not responsible for touch up work i.e. – paint where replacement fixtures don’t exactly match existing fixtures, ceiling tiles, etc…
a. VFD/VSD installation: If the project includes a
VFD/VSD, standard installation costs include – VFD,
startup, card, programming, installation of any conduit, running power, concrete footing (if needed), VFD
mounting and interconnect to SCADA panel. Installation
costs that are not included and would be an additional
cost – wiring diagrams, fencing, gates, enclosures, relay box, controls.
2. PROJECT COST: The amount due for material and labor
to be performed is $111,197.95, subject to additions and deductions pursuant to authorized change
orders/adjustment letters.
3. PAYMENT & UTILITY FINANCING: EcoGreen Solutions
has worked with Customer to secure Utility financing on behalf of the Customer to fund payment of this project, of which, terms and payback periods are detailed in the
Utility On-Bill Financing (OBF) documentation – PGE
Project #/TIF # 15685.
Payment of the project shall be paid in the manner
following:
Project Cost $111,197.95
Estimated Tax Benefit $0
Estimated Utility OBF $111,197.95
SUBTOTAL $0
Estimated Customer Out of
Pocket Contribution
$0
a. Customer understands that final utility rebate
and OBF amounts issued may vary based on final
installation counts and subject to additions and
deductions pursuant to authorized change
orders/adjustment letters.
b. Customer understands that should utility
determine that OBF loan proceeds shall not be
issued due to customer’s credit standing or has
otherwise placed customer’s repayment of the
loan at risk, Customer shall be liable for payment
of any product, labor, and installation due. This
includes any product demos that aren’t returned
to EcoGreen Solutions.
c. Notice to Proceed: Once Utility On-Bill
Financing is approved, if required, EcoGreen
Solutions will provide LED demo fixture/lamps to
assure proper light levels, color and aesthetics.
Written confirmation from the Customer that
demos are approved and approval to move
forward with the ordering of product and
installation will serve as formal Notice To
Proceed.
4. GENERAL TERMS AND CONDITIONS
a. All work shall be completed in a workmanlike
manner and in compliance with all building
codes and other applicable laws.
b. To the extent required by law all work shall be
performed by individuals duly licensed and
authorized by law to perform the work.
c. EcoGreen Solutions may at its discretion
engage subcontractors to perform work
hereunder, provided EcoGreen Solutions shall
fully pay said subcontractor and in all instances
remain responsible for the proper completion of
the project.
d. EcoGreen Solutions warrants it is adequately
insured for injury to its employees and others
incurring loss or injury as a result of the acts of
EcoGreen Solutions or its employees and
subcontractors.
e. Customer shall at its own expense obtain all
permits necessary for the work to be performed.
f. EcoGreen Solutions agrees to remove all debris
and leave the premises in clean condition unless
instructed by Customer to do otherwise.
2 g. EcoGreen Solutions shall dispose of all
hazardous lamps and tubes utilizing a proper
recycling program unless instructed by Customer
to do otherwise.
h. EcoGreen Solutions shall not be liable for any
delay due to circumstances beyond its control
including strikes, casualty or general
unavailability of materials.
i. Customer is responsible for verification of
fixture counts and hours of operation reflected
in the Energy Audit.
5. HAZARDOUS CONDITIONS: In the event that EcoGreen
Solutions discovers existing or developing spore or mold growth, asbestos or other potentially hazardous conditions at the Project location, EcoGreen Solutions will stop work and will not attempt to test, repair or remediate such
conditions. At Customer’s sole expense, Customer must
arrange to have the hazardous condition removed by a
third party in compliance with applicable laws within a reasonable period of time, or EcoGreen Solutions may
cancel this project. If the project is canceled, Customer agrees to pay EcoGreen Solutions the costs of materials, labor and services provided through the date of
cancellation.
6. WARRANTIES:
a. MANUFACTURER WARRANTIES. Products
installed as part of the scope of work are
covered by separate manufacturers’ warranties
(hereinafter, “Manufacturer Warranties”).
EcoGreen Solutions will assign to Customer any
Manufacturer Warranties in effect upon
installation. EcoGreen Solutions will also provide
Customer reasonable assistance in contacting
manufacturers. If manufacturer files for
bankruptcy or goes out of business, EcoGreen
Solutions is not liable or responsible for
continued warranty support.
b. LIMITED WARRANTY. EcoGreen Solutions
provides a limited warranty of 90 days (the
“Limited Warranty Period”), after the date of
invoice. For the avoidance of doubt, this Limited
Warranty does not cover parts already covered
by the Manufacturer Warranties set forth in
above. During the Limited Warranty Period,
EcoGreen Solutions will at its expense repair or
replace any parts or labor covered by the Limited
Warranty.
c. OBTAIN WARRANTY SERVICE. To obtain
warranty service, you must notify EcoGreen
Solutions in writing or via email at
[email protected] of any defect.
Provided that the Warranty has not expired, has
otherwise voided, or is subject to an exclusion,
EcoGreen Solutions will repair or replace the
defect within a reasonable time after you notify
EcoGreen Solutions.
If a fixture fails, please take a photo and send it
to [email protected], and include
location information in your email. The photo
should be close up so we can properly match the
product with the replacement. We will order
replacement products and schedule the
installation. If a product is in stock, EcoGreen
Solutions will ship the replacement
immediately. If the product is not in stock
EcoGreen Solutions will order the replacement
parts from the factory. Please be aware that
some of our suppliers require 6-8 weeks lead
time. EcoGreen Solutions does not cover
shipping and handling for fixtures.
If a fixture has failed and is past our 3 months
parts and labor period, EcoGreen Solutions will
work with the factory to get the replacement
material for you. We do not cover the cost of
shipping and handling from the factory to our
warehouse or to your location. If you do not
have a qualified electrician to install the
replacement product, please contact us at the
email address above. A quote for the labor to
install the product will be provided in 1-2
business days.
If a lamp fails, please follow the same procedure
as for fixtures. EcoGreen Solutions will send
Customer the replacement lamp. Labor is not
covered for lamps. Shipping and handling also is
not covered on warranty claims for lamps.
Warranty claims will not apply for:
• Product that has been modified by the
customer.
• Product that was subject to misuse,
vandalism or negligence.
*IMPORTANT* EcoGreen Solutions must receive
the fixture/lamp/driver back once your product
has been replaced. We can receive credit for the
replacement product only if the factory receives
the failed unit back. Failure to return the failed
product to EcoGreen Solutions within 30 days
will result in an invoice for the full retail price of
the product.
3 If the failed product has been discontinued by
the manufacturer and is no longer supported by
a factory, EcoGreen Solutions will suggest a
similar replacement LED fixture or lamp.
EcoGreen Solutions cannot be held responsible
for product lines that have been discontinued;
however, we will make every effort to find a
similarly performing product.
7. MAINTENANCE AND REPAIR: If the products require
maintenance or repair that is not covered by the
warranties set forth above, EcoGreen Solutions will not perform this work unless you enter into a separate
agreement to perform these services at your expense.
1 Statement of Work
1. SCOPE OF WORK: EcoGreen Solutions shall furnish all
the materials and perform all of the work shown and/or
described in the Energy Audit and Quote. EcoGreen
Solutions is not responsible for touch up work i.e. – paint where replacement fixtures don’t exactly match existing fixtures, ceiling tiles, etc…
a. VFD/VSD installation: If the project includes a
VFD/VSD, standard installation costs include – VFD,
startup, card, programming, installation of any conduit, running power, concrete footing (if needed), VFD
mounting and interconnect to SCADA panel. Installation
costs that are not included and would be an additional
cost – wiring diagrams, fencing, gates, enclosures, relay box, controls.
2. PROJECT COST: The amount due for material and labor
to be performed is $12,314.69, subject to additions and deductions pursuant to authorized change
orders/adjustment letters.
3. PAYMENT & UTILITY FINANCING: EcoGreen Solutions
has worked with Customer to secure Utility financing on behalf of the Customer to fund payment of this project, of which, terms and payback periods are detailed in the
Utility On-Bill Financing (OBF) documentation – PGE
Project #/TIF # 16464.
Payment of the project shall be paid in the manner
following:
Project Cost $12,314.69
Estimated Tax Benefit $0
Estimated Utility OBF $12,314.69
SUBTOTAL $0
Estimated Customer Out of
Pocket Contribution
$0
a. Customer understands that final utility rebate
and OBF amounts issued may vary based on final
installation counts and subject to additions and
deductions pursuant to authorized change
orders/adjustment letters.
b. Customer understands that should utility
determine that OBF loan proceeds shall not be
issued due to customer’s credit standing or has
otherwise placed customer’s repayment of the
loan at risk, Customer shall be liable for payment
of any product, labor, and installation due. This
includes any product demos that aren’t returned
to EcoGreen Solutions.
c. Notice to Proceed: Once Utility On-Bill
Financing is approved, if required, EcoGreen
Solutions will provide LED demo fixture/lamps to
assure proper light levels, color and aesthetics.
Written confirmation from the Customer that
demos are approved and approval to move
forward with the ordering of product and
installation will serve as formal Notice To
Proceed.
4. GENERAL TERMS AND CONDITIONS
a. All work shall be completed in a workmanlike
manner and in compliance with all building
codes and other applicable laws.
b. To the extent required by law all work shall be
performed by individuals duly licensed and
authorized by law to perform the work.
c. EcoGreen Solutions may at its discretion
engage subcontractors to perform work
hereunder, provided EcoGreen Solutions shall
fully pay said subcontractor and in all instances
remain responsible for the proper completion of
the project.
d. EcoGreen Solutions warrants it is adequately
insured for injury to its employees and others
incurring loss or injury as a result of the acts of
EcoGreen Solutions or its employees and
subcontractors.
e. Customer shall at its own expense obtain all
permits necessary for the work to be performed.
f. EcoGreen Solutions agrees to remove all debris
and leave the premises in clean condition unless
instructed by Customer to do otherwise.
2 g. EcoGreen Solutions shall dispose of all
hazardous lamps and tubes utilizing a proper
recycling program unless instructed by Customer
to do otherwise.
h. EcoGreen Solutions shall not be liable for any
delay due to circumstances beyond its control
including strikes, casualty or general
unavailability of materials.
i. Customer is responsible for verification of
fixture counts and hours of operation reflected
in the Energy Audit.
5. HAZARDOUS CONDITIONS: In the event that EcoGreen
Solutions discovers existing or developing spore or mold growth, asbestos or other potentially hazardous conditions at the Project location, EcoGreen Solutions will stop work and will not attempt to test, repair or remediate such
conditions. At Customer’s sole expense, Customer must
arrange to have the hazardous condition removed by a
third party in compliance with applicable laws within a reasonable period of time, or EcoGreen Solutions may
cancel this project. If the project is canceled, Customer agrees to pay EcoGreen Solutions the costs of materials, labor and services provided through the date of
cancellation.
6. WARRANTIES:
a. MANUFACTURER WARRANTIES. Products
installed as part of the scope of work are
covered by separate manufacturers’ warranties
(hereinafter, “Manufacturer Warranties”).
EcoGreen Solutions will assign to Customer any
Manufacturer Warranties in effect upon
installation. EcoGreen Solutions will also provide
Customer reasonable assistance in contacting
manufacturers. If manufacturer files for
bankruptcy or goes out of business, EcoGreen
Solutions is not liable or responsible for
continued warranty support.
b. LIMITED WARRANTY. EcoGreen Solutions
provides a limited warranty of 90 days (the
“Limited Warranty Period”), after the date of
invoice. For the avoidance of doubt, this Limited
Warranty does not cover parts already covered
by the Manufacturer Warranties set forth in
above. During the Limited Warranty Period,
EcoGreen Solutions will at its expense repair or
replace any parts or labor covered by the Limited
Warranty.
c. OBTAIN WARRANTY SERVICE. To obtain
warranty service, you must notify EcoGreen
Solutions in writing or via email at
[email protected] of any defect.
Provided that the Warranty has not expired, has
otherwise voided, or is subject to an exclusion,
EcoGreen Solutions will repair or replace the
defect within a reasonable time after you notify
EcoGreen Solutions.
If a fixture fails, please take a photo and send it
to [email protected], and include
location information in your email. The photo
should be close up so we can properly match the
product with the replacement. We will order
replacement products and schedule the
installation. If a product is in stock, EcoGreen
Solutions will ship the replacement
immediately. If the product is not in stock
EcoGreen Solutions will order the replacement
parts from the factory. Please be aware that
some of our suppliers require 6-8 weeks lead
time. EcoGreen Solutions does not cover
shipping and handling for fixtures.
If a fixture has failed and is past our 3 months
parts and labor period, EcoGreen Solutions will
work with the factory to get the replacement
material for you. We do not cover the cost of
shipping and handling from the factory to our
warehouse or to your location. If you do not
have a qualified electrician to install the
replacement product, please contact us at the
email address above. A quote for the labor to
install the product will be provided in 1-2
business days.
If a lamp fails, please follow the same procedure
as for fixtures. EcoGreen Solutions will send
Customer the replacement lamp. Labor is not
covered for lamps. Shipping and handling also is
not covered on warranty claims for lamps.
Warranty claims will not apply for:
• Product that has been modified by the
customer.
• Product that was subject to misuse,
vandalism or negligence.
*IMPORTANT* EcoGreen Solutions must receive
the fixture/lamp/driver back once your product
has been replaced. We can receive credit for the
replacement product only if the factory receives
the failed unit back. Failure to return the failed
product to EcoGreen Solutions within 30 days
will result in an invoice for the full retail price of
the product.
3 If the failed product has been discontinued by
the manufacturer and is no longer supported by
a factory, EcoGreen Solutions will suggest a
similar replacement LED fixture or lamp.
EcoGreen Solutions cannot be held responsible
for product lines that have been discontinued;
however, we will make every effort to find a
similarly performing product.
7. MAINTENANCE AND REPAIR: If the products require
maintenance or repair that is not covered by the
warranties set forth above, EcoGreen Solutions will not perform this work unless you enter into a separate
agreement to perform these services at your expense.
Prepared by: Esperanza Rosales____ Approved by: __Nathan Olson_________________ REVIEW: City Manager: ______ Finance: _______ City Attorney: ______ TYPE OF ITEM: COUNCIL ACTION: APPROVED DENIED NO
ACTION
_X__ Consent
____ Info Item
_X__ Action Item
____ Department Report
____ Redevelopment Agency
____ Public Hearing
____ Matter Initiated by a Council Member
____ Other
____ Continued to: __________
For the Meeting of: August 7, 2025
Agenda Item No.: F-6
CITY OF SANGER
REPORT TO THE CITY COUNCIL
T
o: Mayor and City Council
From: Esperanza Rosales, Public Works Director
Subject: Professional Service Agreement with Advanced Mobility Group (AMG) for On-Call Traffic Control Signal Timing Preparation
Attachments: 1) Professional Service Agreement
2) Hyperlink to Fresno County’s RFP (for reference)
CONFLICT OF INTEREST
None known.
RECOMMENDATION
Staff recommends that the City Council approve a professional service agreement with Advanced Mobility Group (AMG) for On-Call Traffic Control Signal Timing Preparation in the amount not to exceed $150,000 for a (3) three year period with two one-year options to extend, and authorize the City Manager to execute all necessary documents and the agreement and to approve and execute any amendments to agreement, provided that such amendments do not increase the total agreement amount without further City Council approval.
EXECUTIVE SUMMARY
The City must secure a new service provider for On-Call Traffic Control Signal Timing Preparation following the City of Fresno’s decision to end its long-standing service agreement. To ensure continued public safety and operational efficiency, the City proposes entering into an agreement with Advanced Mobility Group by “piggybacking” on the Fresno County’s competitively bid contract. This approach offers timely implementation, cost savings, and a proven vendor with demonstrated qualifications.
BACKGROUND
The City of Sanger is responsible for the ongoing maintenance and repair of its traffic signals and street lighting infrastructure to ensure public safety, efficient traffic flow, and compliance with state and federal regulations. Proper maintenance is critical for the reliable operation of these systems.
Historically, the City of Sanger has relied on the City of Fresno for traffic signal design and timing through a long-standing contract that has been in place since April 1986. In February 2025, the City of Sanger was formally notified by the City of Fresno that they would no longer be providing these services to our agency. The decision by the City of Fresno necessitated the City of Sanger to secure an alternative solution for its traffic signal timing card services.
This agreement is proposed to be “piggybacked” off an active, competitively bid contract that Fresno County previously established through a comprehensive Request for Proposals (RFP) process. This method of procurement is deemed appropriate and advantageous for the City of Sanger for several reasons:
• Efficiency and Timeliness: By leveraging an existing contract, the City can expedite the process of securing essential maintenance services.
• Cost Effectiveness: The Fresno County RFP process ensures that competitive pricing and terms have already been established. “Piggybacking” allows the City to benefit from the rigorous vetting performed by a larger government entity, potentially resulting in more competitive rates than a standalone, smaller bid process.
• Proven Vendor Performance: Advanced Mobility Group has already undergone a thorough evaluation by Fresno County. This provides assurance regarding the vendor’s qualifications, experience, and ability to deliver high quality services.
Scope of Services: The proposed agreement with Advanced Mobility Group will cover design and timing card services for traffic signals, including but not limited to:
• Prepare new traffic control signal timing cards.
• Update existing signal timing cards to comply with CA MUTCD. • Review traffic control plans, specifications and estimates (PS&E).
R
EASON FOR RECOMMENDATION
The City of Sanger’s procurement policy allows for “piggybacking” off existing competitively bid contracts from other public agencies. The proposed On-Call Traffic Control Signal Timing Preparation agreement with Advanced Mobility Group will allow the Public Works Department to continue with these services.
F
ISCAL IMPACT
Funding for this agreement will be allocated from the existing General Fund and/or specific transportation related Special Revenue Funds, within the approved 2025-2026 Fiscal Year budget. The exact expenditure will depend on the frequency and nature of service calls but is expected to fall within allocated appropriations. Staff will monitor expenditures to ensure adherence to budgetary constraints.
ALTERNATIVES
Initiating a formal RFP process, while typically standard practice, would significantly delay the commencement of these services and may incur additional time and cost without significant benefit.
Given that Fresno County already competitively bid for these services, this alternative is not recommended at this time.
ACTIONS FOLLOWING APPROVAL
City Manager will proceed to execute the agreement with Advanced Mobility Group, including any necessary documents and future amendments.
ATTACHMENT 1
1 CITY OF SANGER
CONSULTANT SERVICES AGREEMENT
This Consultant Services Agreement ("Agreement”) is en tered into between the C ITY OF SANGER, a California general law city (“City”) and Advanced Mobility Group ("Consultant”).
This A greement shall be effective on the date on which it has been executed by both parties (“Effective Date”).
RECITALS
A. City of Sanger is responsible for retaining a consultant to provide on- call traffic signal timing card services, including preparing new traffic control signal timing cards and updating existing ones for its traffic signals to ensure public safety, efficient traffic flow, and compliance with state and federal regulations.
B. City of Sanger has identified Advanced Mobility Group as a qualified vendor through a “piggyback” procurement method based on Fresno County’s competitively bid contract, in accordance with the City’s procurement policy.
C. City has selected Consultant to perform the requested S ervices on the basis of Consultant's demonstrated competence and professional qualifications.
D. City desires to retain Consultant, and Consultant desires to provide City with the Services, on the terms and conditions as set forth in this Agreement.
NOW, THEREFORE, in consideration of the promises and mutual agreements herein, City and Consultant agree as follows:
AGREEMENT
1. Scope of Services . Consultant shall perform , to the satisfaction of City in accordance with this Agreement, the Services described in the “S cope of Services ” set forth in Exhibit A attached hereto and incorporated by reference herein, and as may be revised by mutual agreement of the parties. Consultant warrants that it is qualified to perform the Services under this Agreement.
Consultant shall be familiar with and shall comply with all State and Federal laws and regulations applicable to the work to be performed under this Agreement.
2. Commencement of Services; Term of Agreement . The term of this Agreement shall be for three years following the Effective Date. . The Agreement may be extended for no more than two, one-year periods upon written approval by both parties.
(a) Continuity of Personnel . Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff and subcontractors assigned to perform the Services under this Agreement. Consultant shall notify City of any changes in Consultant's staff and subcontractors assigned to perform the Services under this Agreement.
2 (b) Additional Services. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to or outside of those set forth in this Agreement or listed in Exhibit "A," unless such additional services are authorized in advance and in writing by the City Manager of City. Consultant shall be compensated for any such additional services in the amounts and in the manner agreed to by the City and Consultant.
3. Compensation for Services. City shall compensate C onsultant for rendering the Services as follows:
(a) The Maximum Compensation payable to the Consultant for services provided pursuant to this Agreement is $150,000 (One hundred fifty thousand dollars and no cents).
(b) Each month Consultant shall invoice City for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by subcategory), travel, materials, equipment, supplies, and sub-consultant contracts.
(c) City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. The invoiced amount shall be paid within 30 calendar days unless City disputes any charges or expenses . If any charges or expenses are disputed, City shall pay the undisputed amount, and notify Consultant of the nature and amount of the disputed charge or expense. The parties shall seek to resolve the disputed items(s) by mutual agreement.
4. Independent Contractor Status. Consultant and its subcontractors shall perform the Services as independent contractors and not as officers, employees, agents or volunteers of City. Nothing contained in this Agreement shall be deemed to create any contractual relationship between City and Consultant’s employees or subcontractors, nor shall anything contained in this Agreement be deemed to give any third party, including but not limited to Consultant’s employees or subcontractors, any claim or right of action against City.
5. Standard of Care . Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement. Consultant represents that to the extent Consultant utilizes subcontractors, such subcontractors are, and will be, qualified in their fields.
Consultant also expressly represents that both Consultant and its subcontractors, if any, are now, and will be throughout their performance of the Services under this Agreement, properly licensed or otherwise qualified and authorized to perform the Services required and contemplated by this Agreement. Consultant and its subcontractors, if any, shall utilize the standard of care and skill customarily exercised by members of their profession, shall use reasonable diligence and best judgment while performing the Services , and shall comply with and keep themselves informed of all applicable laws and regulations.
3 6. Identity of Subcontractors and Sub- Consultants. Consultant shall, before commencing any work under this Agreement, provide to City in writing: (a) the identity of all subcontractors and sub-consultants (collectively referred to as "subcontractors"), if any, Consultant intends to utilize in Consultant's performance of this Agreement; and (b) a detailed description of the full scope of work to be provided by such subcontractors. Consultant shall only employ subcontractors pre -approved by City and in no event shall Consultant replace an approved subcontractor without the advance written permission of City, with the understanding that City’s permission will not be unreasonably withheld. Notwithstanding any other provisions in this Agreement, Consultant shall be liable to City for the performance of Consultant's subcontractors.
7. Subcontractor Provisions . Consultant shall include in its written agreements with its subcontractors, if any, provisions which: (a) impose upon the subcontractors the obligation to provide to City the same insurance and indemnity obligations that Consultant owes to City; (b) make clear that City intends to rely upon the reports, opinions, conclusions and other work product prepared and performed by subcontractors for Consultant ; and (c) entitle City to impose upon subcontractors the assignment rights found elsewhere in this Agreement.
8. Power to Act on Behalf of City. Consultant shall not have any right, power, or authority to create any obligation, express or implied, or make representations on behalf of City except as may be expressly authorized in advance in writing from time to time by City and then only to the extent of such authorization.
9. Record Keeping; Reports . Consultant shall keep complete records showing the type of Services performed. Consultant shall be responsible and shall require its subcontractors to keep similar records. City shall be given reasonable access to the records of Consultant and its subcontractors for inspection and audit purposes. Consultant shall provide City with a working draft of all reports and five (5) copies of all final reports prepared by Consultant under this Agreement.
10. Ownership and Inspection of Documents. A ll data, tests, reports, documents, conclusions, opinions, recommendations and other work product generated by or produced for Consultant or its subcontractors in connection with the Services, regardless of the medium, including physical drawings and materials recorded on computer discs (“Work Product”), shall be and remain the property of City. City shall have the right to use, copy, modify, and reuse the Work P roduct as it sees fit. Upon City’s request, Consultant shall make available for inspection and copying all such Work Product and all Work P roduct shall be turned over to City promptly at City’s request or upon termination of this Agreement, whichever occurs first. Consultant shall not release any Work Product to third parties without prior written approval of the City Manager. This obligation shall survive termination of this Agreement and shall survive for four (4) years from the date of expiration or termination of this Agreement.
11. Confidentiality. A ll data, reports, conclusions, opinions, recommendations and other work product prepared and performed by and on behalf of Consultant in connection with the Services performed pursuant to this Agreement shall be kept confidential and shall be disclosed only to City, unless otherwise provided by law or expressly authorized by City. Consultant shall not disclose or permit the disclosure of any confidential information acquired during performance of the Services , except to its agents, employees , affiliates , and subcontractors who need such confidential 4 information in order to properly perform their duties relative to this Agreement. Consultant shall also require its subcontractors to be bound to these confidentiality provisions.
12. City Name and Logo. Consultant shall not use City’s name or insignia, photographs relating to the City projects for which Consultant’s services are rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
13. Conflicts of Interest . Consultant warrants that neither Consultant nor any of its employees have an interest, present or contemplated, in the Services. Consultant further warrants that neither Consultant nor any of its employees have real property, business interests or income that will be affected by the Services. Consultant covenants that no person having any such interest, whether an employee or subcontractor shall perform the Services under this Agreement. During the performance of the Services, Consultant shall not employ or retain the services of any person who is employed by the City or a member of any City Board or Commission. City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non- related services for other governmental agencies and private parties. Consultant is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. City understands and acknowledges that Consultant will, perform non- related services for other governmental agencies and private parties following the completion of the Services under this Agreement, and any such future service shall not be considered a conflict of interest for purposes of this section.
14. Non-liability of Officers and Employees . No officer or employee of City shall be personally liable to Consultant, or any successors in interest, in the event of a default or breach by City for any amount which may become due Consultant or its successor, or for any breach of any obligation under the terms of this Agreement.
15. City Right to Employ Other Consultants. This Agreement is non-exclusive with Consultant.
City reserves the right to employ other consultants in connection with the Services.
16. Termination of Agreement . This Agreement shall terminate upon completion of the Services, or earlier pursuant to the following.
a.. Termination by City: Without Cause . This Agreement may be terminated by City at its discretion upon thirty (30) days prior written notice to Consultant.
b. Termination by City or Consultant: For Cause . Either party may terminate this Agreement upon twenty (20) days prior written notice to the other party of a material breach, and a failure to cure within that time period.
c. Compensation to Consultant Upon Termination. In the event termination is not due to fault attributable to Consultant and provided all other conditions for payment have been met, Consultant shall be paid compensation for services performed prior to notice of termination. As to any phase partially performed but for which the applicable portion of Consultant's compensation has not become due, Consultant shall be paid the reasonable value of its services provided. However, in 5 no event shall such payment when added to any other payment due under the applicable part of the work exceed the total compensation of such part as specified in Section 3 herein . In the event of termination due to Consultant’s failure to perform in accordance with the terms of this Agreement through no fault of City, City may withhold an amount that would otherwise be payable as an offset to City's damages caused by such failure.
d. Effect of Termination . Upon receipt of a termination notice (or completion of this Agreement), Consultant shall : (i) promptly discontinue all Services affected (unless the notice directs otherwise) ; and (ii) deliver or otherwise make available to the City, without additional compensation, all data, documents, procedures, reports, estimates, summaries, and such other information and materials as may have been accumulated by the Consultant in performing this Agreement, whether completed or in process. Following the termination of this Agreement for any reason whatsoever, City shall have the right to utilize such information and other documents, or any other works of authorship fixed in any tangible medium of expression, including but not limited to physical drawings, data magnetically or otherwise recorded on computer disks, or other writings prepared or caused to be prepared under this Agreement by Consultant. Consultant may not refuse to provide such writings or materials for any reason whatsoever.
17. Insurance. Consultant shall obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit "B" attached hereto and incorporated herein by this reference. All insurance policies shall be subject to City approval as to form and content. Consultant shall provide City with copies of required certificates of insurance upon request.
18. Indemnity and Defense . Consultant hereby agrees to indemnify, defend and hold the City, its officials, officers, employees, agents, and volunteers harmless from and against all claims, demands, causes of action, actions, damages, losses, expenses, and other liabilities, (including without limitation reasonable attorney fees and costs of litigation) of every nature arising out of the acts, errors, or omissions constituting negligence, gross negligence, willful misconduct or fraud of Consultant or its subcontractors relating to the performance of Services described herein.
Consultant's duty to defend and indemnify City shall not extend to injuries or damages that are the result of City's sole negligence or willful misconduct.
Consultant’s duty to defend shall immediately arise when a claim is asserted and/or a lawsuit is initiated against the City arising out of or occurring in connection with the acts, errors, or omissions constituting negligence, gross negligence, fraud or willful misconduct of Consultant or its subcontractors relating to the performance of Services described herein and regardless of whether others may owe the City a duty of defense and/or indemnity. Consultant and City agree that said indemnity and defense obligations shall survive the expiration or termination of this Agreement for any items specified herein that arose or occurred during the term of this Agreement for a period of two (2) years.
19. Assignment. Neither this Agreement nor any duties or obligations hereunder shall be assignable by Consultant without the prior written consent of City. In the event of an assignment to which City has consented, the assignee shall agree in writing to personally assume and perform the covenants, obligations, and agreements herein contained. In addition, Consultant shall not assign 6 the payment of any monies due Consultant from City under the terms of this Agreement to any other individual, corporation or entity. City retains the right to pay any and all monies due Consultant directly to Consultant.
20. Form and Service of Notices . All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by certified mail, postage prepaid and return receipt requested, addressed as follows:
To City: Esperanza Rosales To Consultant: Joy Bhattacharya City of Sanger 3003 Oak Rd, St 100
1700 7th Street Suite 100
Sanger, CA 93637 Walnut Creek, CA 94597
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile, or if mailed, three
(3) days after deposit of the same in the custody of the United States Postal Service.
21. Entire Agreement . This Agreement , including the attachments , represents the entire Agreement between City and Consultant and supersedes all prior negotiations, representations or agreements, either written or oral with respect to the subject matter herein. This Agreement may be amended only by written instrument signed by both City and Consultant.
22. Successors and Assigns . This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns.
23. Authority. The signatories to this Agreement warrant and represent that they have the legal right, power, and authority to execute this Agreement and bind their respective entities.
24. Severability. In the event any term or provision of this Agreement is declared to be invalid or illegal for any reason, this Agreement will remain in full force and effect and will be interpreted as though such invalid or illegal provision were not a part of this Agreement. The remaining provisions will be construed to preserve the intent and purpose of this Agreement and the parties will negotiate in good faith to modify any invalidated provisions to preserve each party’s anticipated benefits.
25. Applicable Law and Interpretation and Venue . This Agreement shall be interpreted in accordance with the laws of the State of California. The language of all parts of this Agreement shall, in all cases, be construed as a whole, according to its fair meaning, and not strictly for or against either party. This Agreement is entered into by City and Consultant in the County of Fresno, California. Consultant shall perform the Services required under this Agreement in the County of Fresno, California. Thus, in the event of litigation, venue shall only lie with the appropriate state or federal court in Fresno County.
26. Attorneys Fees. If either party is required to commence any proceeding or legal action to enforce or interpret any term, covenant, or condition of this Agreement, the prevailing party in such proceeding or action shall be entitled to recover from the other party its reasonable attorneys’ fees and legal expenses.
7 27. Amendments and Waiver . This Agreement shall not be modified or amended in any way, and no provision shall be waived, except in writing signed by the parties hereto. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. Failure of either party to enforce any provision of this Agreement shall not constitute a waiver of the right to compel enforcement of the remaining provisions of this Agreement.
28. Third Party Beneficiaries. Nothing in this Agreement shall be construed to confer any rights upon any party not a signatory to this Agreement.
29. Execution in Counterparts . This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy or an original, with all signatures appended together, shall be deemed a fully executed Agreement.
30. Non-Discrimination. Consultant shall not discriminate on the basis of any protect ed class under federal or State law in the provision of the Services or with respect to any Consultant employees or applicants for employment. Consultant shall ensure that any subcontractors are bound to this provision. A protected class, includes, but is not necessarily limited to race, color, national origin, ancestry, religion, age, sex, sexual orientation, marital status, and disability.
31. Compliance with All Laws . In providing the services required under this Agreement, Consultant shall at all times comply with all applicable laws of the United States, the State of California, and with all applicable regulations promulgated by federal, state, regional, or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the term of this Agreement.
Now, therefore, the City and Consultant have executed this Agreement on the date(s) set forth below.
CONSULTANT CITY OF SANGER
By:___________________________ By: ______________________________ Joy Bhattacharya, Vice -President Nathan Olson, City Manager
Date: __________________ Date: ______________________
EXHIBIT A
SCOPE OF SERVICES AND RATE SHEET
Consultant shall provide on-call traffic signal timing card services as directed by the City, to include preparing new traffic control signal timing cards and updating existing ones for the City’s traffic signals identified below in this Exhibit A to ensure public safety, efficient traffic flow, and compliance with state and federal regulations. Additionally, Consultant shall provide review of City traffic control plans, specifications and estimates, as directed by the City.
LIST OF TRAFFIC SIGNALS
MAP OF TRAFFIC SIGNALS
EXHIBIT B
INSURANCE
A. Insurance Requirements
i. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Consultant’s general liability policies shall be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies. For construction projects, an endorsement providing completed operations coverage for the additional insured, ISO form CG 20 37 (or equivalent), is also required.
ii. Any failure to comply with reporting provisions of the policies by Consultant shall not affect coverage provided by the City.
iii. Coverage shall state that Consultant insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability.
iv. Coverage shall contain a waiver of subrogation in favor of the City.
B. Business Automobile Liability
i. Consultant shall provide auto liability coverage for owned, non-owned, and hired autos using ISP Business Auto Coverage form CA 00 01 (or equivalent) with a limit of no less than two million dollars ($2,000,000) per accident.
C. Workers’ Compensation and Employers’ Liability
i. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employers’ Liability Insurance with limits of at least one million dollars ($1,000,000).
Consultant shall submit to City, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.
D. All Coverages
i. Each insurance policy required by the agreement shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or reduced in limits except after thirty (30) days’ prior written notice has been given to the City, except that ten (10) days’ prior written notice shall apply in the event of cancellation for nonpayment of premium. ii. All self-insurance, self-insured retentions, and deductibles must be declared and approved by the City.
iii. Evidence of Insurance – Prior to commencement of work, the Consultant shall furnish the City with certificates, additional insured endorsements, and waivers of
subrogation evidencing compliance with the insurance requirements above. The Consultant must agree to provide complete, certified copies of all required insurance policies of requested by the City.
iv. Acceptability of Insurers – Insurance shall be placed with insurers admitted in the State of California with an AM Best rating of A- VII or higher.
Proposal to Provide Professional Services for
Traffic Control Signal Timing
Preparation and Maintenance
for the City of Sanger
July 3, 2025
TABLE OF CONTENTS
Introductory Letter ................................................................................................................................ 1 AMG Company Profile and Experience ................................................................................................. 3 Perris Boulevard Signal Coordination Project, City of Perris ............................................................................... 5 City of Dublin On-Call Traffic Engineering and ITS Services ................................................................................ 6 Program for Arterial Systems Synchronization (PASS) Program ........................................................................ 7 Coachella Valley Regional Signal Interconnect Project ...................................................................................... 9 Union City Traffic Signal Support .................................................................................................................... 10 Scope of Work ....................................................................................................................................... 11 TASK 1: PROJECT MANAGEMENT AND COORDINATION ............................................................................... 12 TASK 2: DATA COLLECTION ........................................................................................................................... 13 Task 2.1: Existing Data from City..................................................................................................................... 13 Task 2.2: Data Collection by Consultant .......................................................................................................... 13 TASK 3: EXISTING/BASELINE CONDITIONS ANALYSIS .................................................................................. 14 Task 3.2: Review of Minimum Timing Parameters ............................................................................................ 14 TASK 4: DEVELOPMENT OF RECOMMENDED SIGNAL TIMING PLANS .......................................................... 14 TASK 5: DEPLOYMENT AND FINE-TUNING .................................................................................................... 15 TASK 6: ON-GOING TRANSPORTATION SUPPORT ........................................................................................ 15 Rate Sheet ........................................................................................................................................... 16 Appendices:
A. Rate Sheet
Redefining Mobility
Traffic Control Signal Timing Preparation and Maintenance | Page 1
Introductory Letter
July 3, 2025
City of Sanger
Public Works Director
City of Sanger
Reference: Traffic Control Signal Timing Preparation and Maintenance Dear Esperanza Rosales,
Advanced Mobility Group (AMG) is pleased to submit this proposal to provide traffic control signal timing preparation and maintenance.
Our local communities rely on transportation/traffic engineering industry professionals to design safe, efficient roadway systems that can accommodate a rapidly growing population. As the community’s traffic volumes and patterns fluctuate at different times of the day and year, and, as traffic has increased significantly, time-based coordination along heavily utilized corridors in cities provide smooth traffic flow and progression for existing and future throughput. That’s where we come in. AMG is a collective of like-minded transportation professionals which was formed in response to the rapid technological evolution of transportation. Our group of industry leaders harness innovative transportation engineering technologies to “redefine mobility” and improve the quality of life in our communities. We have been integrating traffic signal control systems to improve safety and efficiency for over 25 years. We are able to provide expertise in traffic engineering, traffic signal systems, signal timing, system integration, data analytics, and construction support for signal systems, and recommend operational improvements.
We understand the importance of your project. We have a team of transportation professionals with local and nationwide experience, and you will be working with our full-service traffic engineering staff located in Walnut Creek. We understand that communications, systems loop functionality verification, data collection and analysis and development of recommended signal timings are critical elements for any time-based coordination signal system. We have a thorough understanding of the traffic signal system hardware, firmware, and software through the continued involvement with multiple projects, including Dublin Boulevard Traffic Adaptive and Time-Based System, City of Perris Signal Coordination, Contra Costa Countywide Smart Signal system, and City of Alameda Signal Coordination. Additionally, AMG Staff were involved with Traffic Signal Coordination Project for over 50 cities through the Metropolitan Transportation Commission’s (MTC) Program for Arterial Systems Synchronization (PASS) projects.
Our team of experts is tailored to your project. I, Joy Bhattacharya, PE, PTOE, will be the Project Manager for this project and I bring over 25 years of experience in traffic signal operations, planning, design, and intelligent transportation systems (ITS) in California. As part of the University California at Berkeley Tech Transfer program, I teach implementation of traffic signal coordination and traffic adaptive systems, including the importance of identifying measures to improve traffic safety along corridors. I will be supported by Christopher Thnay, PE, TE, who will be the Principal in Charge and Quality Assurance/Quality Control (QA/QC) for this project with over 35 years of experience on traffic signal systems implementation, modification, and operational improvements. He is currently managing the signal operations and timing needs for the cities of Patterson and Mountain House. I will also be
Traffic Control Signal Timing Preparation and Maintenance | Page 2 supported by Shabnam Yari, PE who has extensive experience with implementation of traffic signal timing plans in California and is very familiar with ATMS.Now and SynchroGreen software.
Financial responsibility. AMG has the financial size and insurance policies to meet the financial needs of this project. Our financial management system meets the standards for accounting principles, financial reporting, and record keeping as set forth in FAR Title 49, CFR, Part 18.20. We are committed to ensuring that we maintain a high standard of financial accounting and reporting in line with local, state, and federal reporting requirements.
When you work with AMG, you work with local people who really enjoy what they do. Each of us is skilled in traffic engineering, new technologies, implementation/integration, construction phases of the project, local assistance program, and conducting before and after studies. Our professionals enjoy what they do and assisting communities in which we live, work, and play. We consider ourselves an extension of your staff in the field and in the office.
We accept the City of Sanger’s Contract and Insurance requirements. As the Vice President of AMG’s Innovative Transportation Solutions team, I am authorized to negotiate and contractually bind AMG.
Should you have any questions or require additional information, please do not hesitate to contact me.
We look forward to providing the City of Sanger with excellent service related to this project.
Sincerely,
Joy Bhattacharya, PE, PTOE
Vice President, Innovative Transportation Solutions
3003 Oak Rd., Suite 100, Walnut Creek, 94597
Phone: 415.688.0024 | Fax: 925.658.5660 | [email protected]
Traffic Control Signal Timing Preparation and Maintenance | Page 3 AMG Company Profile and Experience
ADVANCED MOBILITY GROUP
CONNECTED +
AUTONOMOUS
VEHICLES
PROGRAM + PROJE
MANAGEMENT
INTELLIGENT
TRANSPORTATION
SYSTEMS
TRANSPORTATION
DEMAND
MANAGEMENT
TRAFFIC
ENGINEERING +
DESIGN
EXPRESS LANES +
CONGESTION
PRICING
Advanced Mobility Group (AMG) is a California Corporation and certified Small Business Enterprise (SBE), established in 2018 to provide specialized innovative transportation services to our clients. Our group assists with disruptive technologies to empower the private and public sector in early adoption of proven advanced transportation solutions and intelligent infrastructure. AMG is staffed by a 30-member team with offices located in Walnut Creek, Oakland, and San Francisco.
Our engineering professionals serve public sector clients throughout California and have performed key work on
projects across the nation.
AMG is uniquely qualified to provide the scope of services detailed in the RFP. Our team specializes in low-impact, sustainable, multi-modal solutions that are context-driven, strategic, and comprehensive. We work with our local clients to improve the vitality of communities by integrating transit, bicycle, and pedestrian modes in designs that not only promote a healthy lifestyle, improve overall mobility, and provide optimal whole-system solutions but are also aesthetically pleasing. AMG staff live in the communities in which we serve and are therefore invested in inspiring sustainable
transportation systems and designing livable environments.
Services include traffic operations and signal coordination, implementation and management of traffic adaptive and
responsive systems, development of master plans, feasibility and strategy studies, neighborhood structure plans, corridor studies, circulation and parking studies, design guidelines, funding strategies, multi-modal assessments, conceptual design, and civil engineering final design. Our multidisciplinary approach includes public consultation, visualization, landscape architecture, lighting, signage, traffic operations, intelligent transportation systems (ITS), and environmental engineering.
AMG has not been terminated from any contracts or involved in any current or foreseen litigation. AMG can meet the contract and insurance requirements set forth in the RFP.
Traffic Control Signal Timing Preparation and Maintenance | Page 4
TRAFFIC SIGNAL SYSTEM DESIGN AND TIMING
We have the expertise to provide a full-range of traffic signal planning, design, and construction services from isolated signalized intersections to computer-based traffic signal systems. We have prepared traffic signal and intersection designs at hundreds of locations across the nation. Our experience ranges from simple, single-intersection, designs, to complex multi- phase signals, interstate interchanges, and problematic design constraints resolution. This experience involves different system types and communication media, including Time- Based Coordination (non-interconnected), microwave-based coordination, hardwire interconnect with an on-street master controller, spread spectrum radio, PC-based systems (closed loop systems), central computer systems, and fiber optic cable.
Our extensive experience in traffic control system design includes traffic control and advance warning signals; lane control and counter flow systems; and special purpose traffic systems. Our experience also includes numerous advance warning, emergency vehicle, and railway preemption signal design and has undertaken signal preemption and detector technology studies for clients.
ADAPTIVE TRAFFIC CONTROL SYSTEMS
While building an entire new transportation network isn’t feasible, we have been using ITS to help with the increasing traffic congestion on a daily basis. At AMG, we apply ITS technology to our transportation infrastructure to manage and improve the reliability and efficiency of our transportation network. Our core strength has been in deploying Adaptive Traffic Control System (ATCS). Our team has been educating traffic engineers and practitioners on the benefits of ATCS and the need to plan funding opportunities to keep the system operational. We have recently been involved with the deployment of over 20 adaptive signal systems in the United States that are helping to relieve traffic congestion.
AUTOMATED TRAFFIC SIGNAL PERFORMANCE MEASURES (ATSPM)
The ability to look at performance measures such as “percent arrivals on red” and look at occurrences of split failures for individual intersections, or groups of intersections, is revolutionizing the overall Traffic Signal Maintenance and Operations (TSM&O) performance at progressive cities and DOTs. AMG staff are assisting in the deployment of ATSPM to manage and monitor signal systems for multiple cities and jurisdictions including the City of Irvine, City of Hayward, City of Concord, and City of Dublin. Our professionals are working alongside the City of Dublin to set up the software for ATSPMs and assist city staff to understand the software, coordinate installation, generate reports, identify anomalies, and train staff on best practices.
INTELLIGENT TRANSPORTATION SYSTEMS
The AMG team has the capacity to provide expert technical service for every aspect of ITS. AMG is a leader in the research and application of leading ITS solutions and the design and deployment of ITS systems. Expertise includes field integration of Closed-Circuit Television (CCTV) systems, automated incident detection, dynamic message signing, and driver information displays. The future of technology for transportation includes new approaches to managing traffic congestion, improving safety, and providing transit passengers with real-time travel information. AMG has combined ITS with a full range of transportation/transit services to provide new solutions to the challenges facing transportation agencies and authorities
Traffic Control Signal Timing Preparation and Maintenance | Page 5
RELEVANT PROJECT EXPERIENCE
Perris Boulevard Signal Coordination Project, City of Perris The objective of the project was to conduct existing conditions assessment on the study arterials and to recommend optimized signal coordination plans to reduce traffic congestion, travel time, delay, emissions, and increase efficiency through the corridor as well as improve pedestrian, bicycle, and vehicular safety. The project also updated exiting signal timing parameters per current industry standards.
AMG’s assigned team provided traffic signal synchronizing services for 20 intersections along Perris Boulevard. The project included data collection, field review, collision analysis, development of Synchro models, development of recommended signal coordination plans and optimization, implementation, and fine-tuning of the timing plans, conducting of “Before” and “After” studies, and benefit -cost analysis. Construction of the project is complete. AMG is currently providing traffic signal operation and signa l timing support for the city.
Client: Grace Alvarez
Special Projects Manager
City of Perris Engineering Department
24 S. D Street, Suite 100
Perris, CA 92570
951-322-4280 | [email protected]
Funding Source: Federal
Date of Contract: 2019
Date of Completion: Construction complete. On-
going signal operation and support.
Contract amount: $150K
Consultant Project Manager: Joy Bhattacharya
415-688-0024 | [email protected]
Traffic Control Signal Timing Preparation and Maintenance | Page 6 City of Dublin On-Call Traffic Engineering and ITS Services
AMG staff are currently providing on-call traffic engineering and ITS services to the City of Dublin to:
► Development of Signal Coordination and Optimized Timing Plans for Dougherty Road, San Ramon Road, and Dublin Boulevard
► Monitor the status and effectiveness of the transit queue jumps along Dublin Blvd ► Check status and performance of the bicycle radar detection system ► Monitor, report and identify detection failures through the ATMS system, which operates on ATMS.Now and SynchroGreen
► Assist with maintenance of the equipment by studying the equipment status through the ATMS system ► Facilitate a potential flush plan through SynchroGreen and work with the City and Trafficware to determine a way to incorporate flush plans along the corridor ► Assist with the development of an information-based reporting tool to understand and document traffic signal operations and performance and the preparation of various grant applications for local and regional funding
AMG was involved in the deployment of the Adaptive Traffic Signal System for the Dublin Boulevard corridor.
AMG evaluated the existing detection system and recommended upgrades and modifications needed for the implementation of the adaptive signal system along Dublin Boulevard. AMG staff evaluated adaptive signal control system focused on ITS-based strategies to improve arterial operations. Conducted extensive data collection and analysis of performance measures such as travel time, travel time reliability, vehicle hours traveled (VHT), vehicle miles traveled (VMT), minor street efficiency, smooth flow (or Purdue Coordination Diagrams), fuel consumption, and greenhouse gas (GHG) emissions. Performed Benefit/cost (B/C) analysis, taking into consideration system benefits, time spent during deployment/implementation phase, number of public complaints, and on-going system operations and maintenance (O&M) costs.
AMG developed proposed signal coordination plans for weekday a.m., midday and p.m. peak periods for Dougherty Road, San Ramon Road, and Dublin Boulevard. The project included data collection, field review, collision analysis, development of Synchro models, development of recommended signal coordination plans and optimization, implementation, and fine-tuning of the timing plans, conducting of “Before” and “After” studies, and benefit-cost analysis.
Client: Sai Midididdi, Associate Civil Engineer (Traffic) City of Dublin
100 Civic Plaza, Dublin, CA 94568
925.833.6630
[email protected]
Funding Source: Local
Date of Contract: 2015
Date of Completion: On-going
Contract amount: $1M
Consultant Project Manager: Joy Bhattacharya
415-688-0024 | [email protected]
Traffic Control Signal Timing Preparation and Maintenance | Page 7 Program for Arterial Systems Synchronization (PASS) Program The goal of the project is to conduct existing conditions assessment on the study arterials and to recommend optimized signal coordination plans to reduce traffic congestion, travel time, delay, emissions, and increase efficiency through the corridor as well as improve pedestrian, bicycle and vehicular safety. The project is also expected to update exiting signal timing parameters per current industry standards.
AMG’s assigned project manager provided traffic signal synchronizing services for various municipalities through MTC’s PASS program. The PASS project focuses on traffic signal timing updates for arterials that carry regional traffic, serve as transit corridors, traverse through multiple jurisdictions, and intersect freeway on ramps and off ramps. Coordination with Caltrans is a key element of this project.
Each project included data collection, field review, collision analysis, development of Synchro models, development of recommended signal coordination plans and optimization, implementation, and fine-tuning of the timing plans, conducting of “Before” and “After” studies, and benefit -cost analysis. All projects were completed per contract deadlines. AMG staff has provided signal timing services for various Bay Area cities, including the following cities in 2011/2018:
► City of Alameda, Caltrans
► City of Belmont, Caltrans
► City of Brentwood, Contra Costa County, Caltrans
► City of Concord, Caltrans
► City of Hayward, Caltrans
► City of Lafayette
► County of Marin, City of Larkspur, Caltrans
► City of Mountain View, Caltrans
► City of Napa, Caltrans
► City of Oakland, Caltrans
► City of Oakley
► City of Petaluma, Caltrans
► City of San Leandro, Caltrans
► City of San Mateo, Caltrans
► City of San Ramon
► City of Santa Rosa, Caltrans
► City of South San Francisco, Caltrans
► City of Windsor, Caltrans
► Town of Danville, Caltrans
Client: Lin Zhang
Former Project Manager
Metropolitan Transportation Commission
Bay Area Metro Center
375 Beale Street, Suite 800
San Francisco, CA 94105-2066
510-673-9656
|[email protected]
Funding Source: Federal
Date of Contract: 2011
Date of Completion: 2018
Contract amount: $250K/year
Consultant Project Manager: Joy Bhattacharya
415-688-0024 | [email protected]
Traffic Control Signal Timing Preparation and Maintenance | Page 8 City of Concord On-Call Transportation Engineering Services AMG team members are currently providing on-call transportation engineering and staff augmentation services to the City. Joy Bhattacharya is the project manager on this contract. Activities include, but are not limited to, the following:
► Traffic Impact Study Review: Preparing and overseeing traffic impact studies, reviewing development applications and interagency coordination.
► Transportation Planning: Complete Streets, pedestrian, and bicycle planning and design. ► Grant Application: Assisting the City with preparation of grant applications related to Transportation Fund for Clean Air (TFCA), Active Transportation Program (ATP), Highway Safety Improvement Program (HSIP), Safe Routes to School etc.
► Signal Timing/Sydney Coordinated Adaptive Traffic System ( SCATS) and Traffic Operations: AMG staff are assisting with the development of signal timing plans, including the signal operations updates for the City, which operates on ATMS.now. Acting as liaison between Western Pacific Signals and the City to resolve any issues with the signal timing system.
► General Engineering, including safety analysis and Statewide Integrated Traffic Records System (SWITRS) analysis.
Client: Abhishek Parikh, Transportation Engineer
City of Concord,
1455 Gasoline Aly, Concord, CA 94520
925.671.3129 | [email protected]
Fund Source: Local
Date of Contract: 2014
Dates of Completion: On-going
Cost of Contract: $400,000 per yr.
Consultant Project Manager: Joy Bhattacharya
415-688-0024 | [email protected]
Traffic Control Signal Timing Preparation and Maintenance | Page 9 Coachella Valley Regional Signal Interconnect Project
As part of TKE Engineering Inc., Construction Management Team, AMG is providing ITS engineering services for the Coachella Valley Association of Governments (CVAG) Regional Signal Interconnect Project Improvements which is upgrading the existing legacy (outdated) traffic signal controllers, traffic management systems, and communication systems with the latest off-the-shelf technologies in order to provide inter-agency traffic signal synchronization. The project includes ATMS, advanced transportation controllers (ATC), selected ITS elements, ITS sub-systems, and Ethernet/IP-based communications that will be expandable and scalable for future integration of ITS technologies and strategies, such as Integrated Corridor Management (ICM), Smart Cities, and Connected and Autonomous Vehicles. This project also includes a Regional Traffic Management Center (RTMC) and local Traffic Operation Centers (TOC) that has the capability to monitor, control of connected traffic signals, and be used as a monitoring tool for research and analysis to help determine regional system enhancements, operations, and maintenance.
AMG is responsible for systems integration support for fiber installation, signal upgrades, wireless communication, City TMC installation, Regional TMC installation, ATMS implementation, and software development.
Client: Coachella Valley Associations Of Governments
(CVAG)/TKE Engineering, Inc.
Terry Renner, PE., Q.S.D.
Senior Vice President, TKE Engineering, Inc.
[email protected]
Funding Source: Federal
Date of Contract: October 2020
Date of Completion: On-going
Cost of Contract: $4,000,000
AMG Services: $1,000,000
Consultant Project Manager: Joy Bhattacharya
415-688-0024 | [email protected]
Traffic Control Signal Timing Preparation and Maintenance | Page 10
Union City Traffic Signal Support
AMG is currently providing on-going management of Union City’s traffic signal system. AMG is supporting the City with the following services:
► Checking the status and effectiveness of the Intelight Adaptive Signal System. ► Monitoring, reporting, and identifying detection failures through the ATMS system. ► Maintenance of the equipment by studies the equipment status through the ATMS system. ► Responding to signal related resident complaints and finding solutions to resolve the issue. AMG provides solutions and assists in implementing the recommended modifications to the signal system. ► Identifying and installing new Intelight controllers and modification of the signal timing as needed. AMG is working with Intelight in deploying adaptive signal system on other corridors as City starts deploying newer controllers and adaptive system.
► Weekly verification and checking the data collected from the signal system to identify issues and provide proactive solutions.
Client: City of Union City
Marilou Ayupan, Public Works Director
City of Union City
34009 Alvarado-Niles Road, Union City, CA 94587
510.675.5306 | [email protected]
Funding Source: Local
Date of Contract: September 2022
Date of Completion: On-going
Cost of Contract: $56,000 per year
Consultant Project Manager: Joy Bhattacharya
415-688-0024 | [email protected]
Traffic Control Signal Timing Preparation and Maintenance | Page 11 Scope of Work
AMG’s approach to the project goals will be based on our extensive experience on similar projects in other jurisdictions. Our approach and recommendations will be tailored to the needs, constraints and critical issues of each corridor. We understand that through this project, the City is seeking to:
1. Prepare new traffic control signal timing cards and update existing signal timing cards to comply with CA MUTCD and City’s timing sheet format.
2. Reduce overall travel time, number of stops, delays, spillovers at all study corridors and intersections.
3. Improve safety of pedestrians and bicycles
4. Improve traffic progression through effective signal coordination, enhance vehicle throughput and improve traffic operations
5. Reduce vehicle emissions and fuel consumption
We believe that each corridor is unique with special conditions requiring specialized treatments best suited for achieving the goals of this project. Our approach will identify these special conditions and develop timing plans optimal for all modes of transportation along the corridor. Some of our approach strategies include but are not limited to:
1. Half-cycle lengths and controlling throughput at feeder intersections: Close spacing between signals can often lead to spill over into downstream intersections. Smooth traffic progression can be achieved with shorter cycle lengths, half-cycle and/or metering of upstream traffic.
2. Cross-coordination between corridors: Several corridors included in the study overlap each other. The overlapping intersections are critical as they govern the cycle lengths and offsets of both corridors. Recommended timing plans will be developed such that critical movements along each corridor are serviced effectively so as to not impact both corridor movements.
3. “Free” or Demand-responsive operation: Intersections that are either over-saturated or have very low side-street traffic demands often operate better as demand-responsive intersections.
Critical challenges faced with over-saturated intersections are higher cycle lengths than the other intersections in the corridor, or insufficient time for each critical movement. Higher cycle lengths can also result in higher delays and queues if the intersection has multiple heavy conflicting movements. With intersections that have low side-street demand and form corridor “ends”, coordination at a higher cycle length than required can result in driver frustration and disregard to traffic signal timings. These are critical factors to be considered for recommended signal timings.
4. Pedestrian and Bicycle Timings: Minimum pedestrian and bicycle timings also control cycle lengths along project corridors. Careful consideration and advanced solutions need to be evaluated for locations where minimum pedestrian and bicycle timings drive cycle lengths.
Additionally, some locations could benefit for additional safety measures such as leading pedestrian intervals at crosswalks with heavy pedestrian demands, intersections close to schools and locations with heavy permissive turning traffic and heavy pedestrian demands.
Similarly, intersections with lower pedestrian volumes throughout the day could benefit from advanced controller settings such as stop-in-walk which allows for shorter cycle lengths with splits based primarily on minimum green, yellow, and all-red intervals. Any recommendations
Traffic Control Signal Timing Preparation and Maintenance | Page 12 made regarding pedestrian and bicycle timings will comply with the current CA MUTCD standards.
5. Signal phasing and grouping: Each signalized intersection has a different natural cycle length based on CA MUTCD compliant minimum timing parameters. More often than not, better progression bands and smooth flow are achieved by grouping consecutive signals with similar natural cycle lengths and higher coordination factors in separate sub-systems/groups. This is especially critical for corridors with many traffic signals as well as closely spaced signals.
6. Define System Damping: The number of patterns selected should be kept at a reasonable number to avoid continuous transition when cycle length keeps changing along the corridor.
This would be verified by running the time-based coordination configuration setting in the background to identify how many transitions are occurring per hour, which should be limited to less than a couple. Fine-tuning of the time-based coordination configuration would be conducted to dampen the responsiveness of the signal system such that the system runs mostly coordinated and the cycle length doesn’t keep changing, putting the signals in transition.
7. Unique Conditions: It is also critical to consider specialized conditions such as railroad pre- emption, transit signal priority, queue jumps, etc. at signalized intersections. Recommended signal timings will incorporate any such conditions observed at the study intersections.
8. Deployment: Upon development of the proposed coordination plans, each time-of-day plan will be tested to ensure no coordination diagnostic failures occur in the field. Troubleshooting prior to implementation safeguards from potential hazardous situations in field such as short- cycling, skipping of phases, signals in transition and impact to traffic flow due to the above.
As summarized above our team has the experience, knowledge, and approach to develop traffic signal coordination solutions that are tailored to the specific needs of the study corridors.
Our detailed work plan for this project is provided below.
TASK 1: PROJECT MANAGEMENT AND COORDINATION
AMG will schedule a kick-off meeting with the City to clearly identify and discuss project objectives, scope, schedule, and budget. This meeting will include establishing points of contact, review of critical path items and overall schedule, identification of standards and guidelines, and communication of expectations for the project. AMG will continue to set up and manage the project, attend team meetings, and provide continuous coordination with all stakeholders. AMG will perform quality assurance and quality control prior to each milestone submittal and in conformance to City Standards.
AMG’s Project Manager will act as the single point of contact to coordinate the project with the City and will provide project updates to the City on a weekly or bi-weekly basis throughout the entire project duration.
Services under this task will include the following:
• Kick-off Meeting coordination and attendance
• Coordination meetings with City
• File setup maintenance, management and sharing
• Supervision of and coordination with subconsultants
• Quality Assurance and Quality Control reviews prior to making milestone submittals to City • Monitoring the project budget
• CPM schedule updates using Microsoft Project
• Monthly invoices
Traffic Control Signal Timing Preparation and Maintenance | Page 13 • Data Collection by AMG
TASK 2: DATA COLLECTION
Under this task, AMG will collect and summarize existing data received from the City, three-year collision data and on-going construction within the project area. The following data will be collected from the City and by AMG.
Task 2.1: Existing Data from City
AMG will request the following items from the City prior to the kick-off meeting to better understand available information, identify needs and develop a streamlined approach for all tasks involved in the project:
• Historical peak hour turning movement counts and average daily traffic tube counts • Traffic signal timing sheets and As-builts/Signal Phasing Information • Collision records for last three years
• Speed surveys
• Synchro files (if available)
Task 2.2: Data Collection by AMG
Prior to data collection, AMG will prepare a data collection plan outlining locations and dates where field observations and data collection will be conducted. The data collection plan will be provided for review and comment to the City. AMG will ensure that all data is collected on typical weekdays when the schools are in session and weekends with no planned events or construction and atypical weather conditions. Should an accident occur on any day of data collection, AMG will collect data on a different day upon consultation with the City Staff. Additionally, AMG’s data collection plan will include mapped locations of all data collection units (average daily traffic (ADT) tubes and turning movement count (TMC) video detection units). AMG will collect the following data in the field.
1. If not available by the City, AMG will collect consecutive seven-day traffic volumes and vehicular speed data at midblock locations for the approved corridors under this project.
Vehicle classification and speed data will include average speed, 85 th percentile speed and
median speeds.
2. Weekday turning movement counts including vehicles, pedestrians and bicycles shall be collected between 7:00 a.m. and 10:00 a.m., 11:30 a.m. and 1:30 p.m., and between 4:00 p.m. and 7:00 p.m. peak periods at all City approved intersections. Weekday turning movement counts will be collected on the highest volume day between Tuesday and Thursday. Peak periods for turning movement counts will be evaluated based on the average daily traffic data collected and upon approval from City Project Manager.
3. Weekend 2-hour turning movement counts for a.m. and p.m. peak periods at all City approved intersections. Similar to weekday counts, data collection will be conducted on the highest volume weekend day upon approval of peak periods from City Project Manager.
4. Field observations for all weekday and weekend peak periods including but not limited to:
a) Saturation flows, lane utilization, queue lengths, spillover of queues at upstream intersections, heavy side-street demands, bus, and parking maneuvers where applicable, heavy left-turn demands (spillover into through lanes from existing pockets), detector malfunction if observed.
Traffic Control Signal Timing Preparation and Maintenance | Page 14 b) Operation of feeder intersections (intersections which add heavy traffic volumes to the corridor), existing coordination and movements critical for cross-coordination, grouping of intersections based on existing traffic patterns, pedestrian, and bicycle activity. c) Lead-lag signal phasing, early greens, and cycle failure. d) Light Rail signal timings and activity, transit frequencies. e) A minimum of six “Before” and “After” travel time runs using floating car method with video recording.
f) Verification of existing signal timings and phasing sequences in field.
TASK 3: EXISTING/BASELINE CONDITIONS ANALYSIS
Task 3.1: Existing Conditions Synchro/SimTraffic Model Development Upon completion of data collection, scaled existing/baseline Synchro traffic simulation models will be created in Synchro for all study peak periods. The Synchro models will be calibrated to reasonably reflect existing conditions based on the field observations conducted. Calibration parameters will include but are not limited to existing lane geometry, turning movement restrictions, speed, saturation flow rate, parking maneuvers, lane utilization, mandatory and positioning distances, queue lengths, bus frequencies, volume settings, travel times, and existing signal timings and phasing.
The calibrated Synchro/SimTraffic models will be used to estimate existing intersection and arterial measures of effectiveness (MOE’s) including average travel time, delay, fuel consumption and emissions, number of stops, volume to capacity (v/c) ratios (at locations where v/c ratio is greater than
1.0) and average speed through the corridors.
Task 3.2: Review of Minimum Timing Parameters
As part of the existing conditions analysis, AMG will review existing minimum timing parameters such as minimum green intervals for vehicles and bicycles, yellow, all-red, walk and flashing don’t walk (FDW) intervals, locations that will benefit from LPI (Leading Pedestrian Interval), volume-density settings such as vehicle extension and minimum gap intervals to ensure adequateness and consistency per the latest CA MUTCD and City Standards for all study intersections. AMG will recommend locations where we believe LPI would improve pedestrian safety based on existing pedestrian demands.
AMG will provide a comparison spreadsheet with existing and proposed minimum timing parameters consistent with City and CA MUTCD standards to the City for review and comment. Upon City’s review, approved minimum timing parameters will be utilized for development of recommended signal timing plans.
TASK 4: DEVELOPMENT OF RECOMMENDED SIGNAL TIMING PLANS
Upon review of minimum timing parameters, Synchro models will be utilized for development of proposed coordination plans for all peak periods and project corridors. Based on the natural cycle lengths of the intersections in the network, optimal cycle length will be set for the project signals.
Splits, offsets, and phasing sequences will be adjusted to provide directional progression band throughout the corridor. Generally, higher cycle lengths provide better progression for the corridor but can result in an increase in side street delay or overall intersection delay. Lower cycle lengths reduce side street delay but may not provide adequate split timing to the coordinated phases and hence provide a smaller progression band. The recommended timing plans will be tailored to accommodate proposed minimum timing parameters and existing traffic volumes with minimal side street impact.
Development of recommended timing plans also include but will not be limited to half-cycles when
Traffic Control Signal Timing Preparation and Maintenance | Page 15 deemed beneficial, stop-in-walk settings where pedestrian demand is lower, grouping of intersections with similar natural cycle lengths and high coordination factors and review of short and long transition percentages for coordination.
Upon developing proposed coordination plans, SimTraffic microsimulation software will be used for further fine-tuning of the recommended offsets. MOE’s under proposed conditions scenario will be compared to existing conditions MOE’s to assess system performance.
TASK 5: DEPLOYMENT AND FINE-TUNING
AMG will develop proposed conditions timing cards compliant to the City’s timing sheet format (paper and Excel). The proposed timing cards will be signed by a Licensed Professional Engineer and submitted (electronic and paper copies) to the City of Sanger’s TOC staff for review and approval. Upon City’s approval of the proposed timing cards, AMG will implement the timing cards at all study intersections through the City’s Centralized Traffic Management System which we are very familiar with. Given the number of corridors in the study, an implementation plan will be developed which will summarize dates for each corridor deployment and fine-tuning.
Upon deployment, the AMG Team will fine-tune the corridors by in-person field visit and driving along the corridors to adjust offsets, splits signal phasing and/or cycle lengths. AMG team will conduct a minimum of six “Before” and “After” travel time runs utilizing TranSync software. TranSync is an app that enables users to develop virtual signal timing plans in the office and then run the same timing plans on a mobile device in the field. Once signal timings are loaded into the app and clocks are synced with the controllers, TranSync will show what the signal indications should be showing at every point in time. Timing Adjustments do not have to be evaluated in the office but can be quickly assessed within the app. Additionally, TranSync enables staff to record video clips to use in before-and-after performance evaluations.
AMG team will be available during the entire duration of signal timing deployment to immediately address any issues or agency concerns that may arise irrespective of the number of days or effort required in field to the satisfaction of the City Project Manager.
TASK 6: ON-GOING TRANSPORTATION SUPPORT
AMG will provide on-going transportation support and maintenance to manage the City’s traffic signal system. The tasks anticipated are summarized below:
• Review timing cards of all existing traffic signals annually • Prepare and/or update timing cards that comply with all applicable federal, state, and local laws, without limitation.
• Provide current timing cards in traffic signal cabinets and a duplicate copy in the City’s Traffic Signal and Street Lights (TSSL) maintenance shop
• Inform City staff every time there is an update in the CA MUTCD or any change in site condition that triggers updating timing cards
• Assist City staff and participate in City of Sanger TOC staff meeting when discussing timing card related topics
• Assist City staff, witness, and comment (if necessary) in person at City of Sanger’s TOC Building when testing new traffic signal controller.
• Assist City staff and witness on-site testing for new traffic signal start-up process • Conduct site investigation (if necessary) to determine existing field conditions
Traffic Control Signal Timing Preparation and Maintenance | Page 16 • Assist the City in monitoring, reporting, and identifying detection failures through the ATMS.Now and SynchroGreen system.
• Assist the City for maintenance of the equipment by studies the equipment status through the ATMS system.
• Respond to signal related resident complaints and find solutions to resolve the issue. AMG will provide the solution and assist in implementing the recommended modifications to the signal system.
This task is expected to be a live document and will vary based on the immediate needs of the City as relates to the Signal System Operations and Reporting.
Rate Sheet
Rate sheet is included in Appendix A.
Traffic Control Signal Timing Preparation and Maintenance | Page 17
Appendix A | Rate Sheet
Employee Title Hourly Billing Rate
Akkawi, Ray Senior Principal, Program Management 350.00 Akkawi, Jonathan Project Controls Specialist 115.00
AbuAmara, Amin Senior Project Enginer 245.00
Aguayo, Ambar Project Administrator 110.00
Au, Steve Associate Engineer 170.00
Behbahani, Kasra Senior Project Manager / IT Systems 230.00 Bhattacharya, Joy VP, Innovat ive Transportation Systems 330.00 Boog, Matthew Traffic Signal Specialist 125.00
Carpenter, Caiya Project Coordinator 120.00
Carter, Janice Outreach Specialist 140.00
Clement, Beth Project Controls / Contracts Manager 185.00 De Jong, Cara Project Coordinat or / Outreach Specialist 140.00 Decool, Karen Project Administrator 150.00
Dutra-Roberts, Corinne Mobilit y Solutions Advisor 250.00 Flores, Andrea Transportation Engineering 125.00
Furger, Frank Project & Progr am Mgmt / President 375.00 Furger, Rob Data Scientist 145.00
Higbee, Chris Senior Project Engineer 190.00
Hinkamp, James Transit Planner 175.00
Lara, Alice Transportation Engineering 105.00
Lovejoy, Kristy Project Analyst 125.00
Mueller, Michael Project Coordinator 110.00
Padubidri, Devyani Transportation Planner 130.00
Raie, Rafat Principal, Traffic Engineering 275.00
Rahimzadeh, Radin CAV/Smart Cities Specialist 145.00
Ramos, Christina Senior Project Analyst / Communications 175.00 Riker, Kirsten Project Manager 190.00
Sabiniano, Ryan Lead CAD Drafter 125.00
Shamskhou, Habib Chief Executive Officer 375.00
Sotoudeh, Shahin CAV Technology Manager 200.00
Talbert, Laurie Project Manager 185.00
Thnay Hu, Christopher Senior Principal 285.00
Yari, Shabnam Senior Traffic Engineer 215.00
Yari, Sosan IT Systems 110.00
Zafari, Zabi Technology Systems Engineer 110.00
AMG Billing Rate Table 2025
ATTACHMENT 2
Due to the size of the document, the link below references the Fresno County RFP Solicitation:
https://www.fresnocountyca.gov/Departments/Public-Works-and-Planning/Request- For-Proposals/RFP-Traffic-Control-Signal-Timing-Cards-PWP24-012
Prepared by: Raymond Martin________________ Approved by: _______________________________ REVIEW: City Manager: ______________ Finance: ____________ City Attorney: ______________ TYPE OF ITEM: COUNCIL ACTION: APPROVED DENIED NO ACTION _X__ Consent
____ Info Item
_X__ Action Item
____ Department Report
____ Redevelopment Agency
____ Public Hearing
____ Matter Initiated by a Council Member
____ Other
____ Continued to: __________
For the Meeting of: August 7, 2025
A genda Item No.: F-7
CITY OF SANGER
REPORT TO THE CITY COUNCIL
To: Mayor and City Council Members
From: Raymond Martin, Public Works Management Analyst
Subject: Approve Agreement for Sludge Tank Replacement at the Sanger Wastewater Industrial Treatment Facility and Budget Amendment A
ttachments:
1. Diamond Weld Industries, Inc Agreement
2. Budget Amendment Resolution No. 2025-64 and Budget Amendment Form (Exhibit “A” to Resolution)
CONFLICT OF INTEREST:
N
one known.
RE
COMMENDATION:
1. Staff recommend that the City Council authorize the City Manager to enter an Agreement with Diamond W
eld Industries, Inc. to complete the emergency repairs and replacement of the Sludge Tank at the Sanger Wastewater Industrial Facility in the amount not to exceed $99,800.00
2. Adopt Resolution No. 2025-64 approving a budget amendment in the amount of $100,000.00 E
XECUTIVE SUMMARY:
T
he City’s Domestic and Industrial Wastewater Treatment Plant are undergoing critical maintenance.
Pursuant to the emergency declaration governing repairs and rehabilitation at the Sanger Wastewater Treatment Facility, staff recommends approving an agreement with Diamond Weld Industries, Inc. for the emergency replacement of the Sludge Tank in an amount not to exceed $99,800.00, which includes the removal of the existing tank and custom building of a new stainless steel sludge tank.
B
ACKGROUND:
In August 2024 emergency repairs commenced with the cleaning of the Anaerobic Digester and its valves were replaced. As of July 2025, the anaerobic digester is about to begin the final stage of repairs. The sludge tank plays a critical role in the wastewater treatment process by temporarily storing and thickening sludge prior to its transfer to the anaerobic digester. This intermediate step ensures a consistent and manageable feed rate into the digester, enhancing its operational stability and efficiency. By concentrating the sludge, the tank helps optimize digestion performance and supports effective biogas production. With the digester now in the final stages of repair, replacing the aging sludge tank is both timely and necessary to ensure seamless integration and continued reliability of the sludge treatment system.
While Resolution No. 2025- 28 adopted on April 17, 2025, did not explicitly reference sludge tank rehabilitation and replacement, the accompanying Staff Report clarified that the emergency scope under the Digester repairs and rehabilitation category includes related infrastructure and process units necessary for continued safe operation. Based on that clarification and consistent w ith the intent of the emergency authorization, this repair is deemed appropriate under the previously declared emergency conditions.
Staff obtained quotes from vendors through informal outreach and market research to assess pricing and availability.
I. EagleShield Construction $289,000
II. Rockeez Engineering $120,789
III. Diamond Weld Industries, Inc. $ 99,800
EagleShield Construction proposed the delivery and installation of a prefabricated tank through a third- party supplier, resulting in an inflated cost of $289,000. Rockeez submitted a similar proposal for a prefabricated tank with a liner, bringing the total to $120,789.12 after accounting for freight charges. Staff ultimately selected Diamond Weld Industries, whose bid of $99,800 included demolition of the existing tank and fabrication of a custom stainless steel tank built in -house. This approach eliminated the need for freight and liners, offering a more cost-effective and tailored solution.
REASON FOR RECOMMENDATION:
The replacement of the Sludge Tank is critical to ensure the protection of health, safety, and welfare of City residents and to ensure the continued reliability of the sludge treatment system. of the Wastewater Treatment Facilities.
FISCAL IMPACT:
The fiscal impact to the Sewer Fund accounts for 621-070-501-7900 in the amount of $99,800.00 and will require a budget amendment for funds in the amount of $100,000.00.
ALTERNATIVES:
No recommended alternatives. Until all repairs and maintenance are done, the Wastewater Treatment Plant remains non-compliant.
ACTIONS FOLLOWING APPROVAL:
Upon approval, the agreement will be filed, per normal document retention, with the City Clerk.
ATTACHMENT 1