Cities Index.
Agenda packet

Santa Ana City Council
January 18, 2022

Document
Agenda packet
Meeting
January 18, 2022
Body
Santa Ana City Council
Pages
24
Original file
120.5 MB
Text extracted from the city's file for reading and search. Open the original on santa-ana.primegov.com. That file is the official record.

City Council and Special Successor Agency
Meeting Packet
January 18, 2022
CLOSED SESSION MEETING – 5:00 PM
REGULAR OPEN MEETING – 5:45 PM
(Immediately following the Closed Session Meeting)
CITY COUNCIL CHAMBER
22 Civic Center Plaza Santa Ana, CA 92701
Vicente Sarmiento
Mayor
Thai Viet Phan
Councilmember – Ward 1
David Penaloza
Mayor Pro Tem ­ Ward 2
Jessie Lopez
Councilmember ­ Ward 3
Phil Bacerra
Councilmember ­ Ward 4
Johnathan Ryan Hernandez
Councilmember ­ Ward 5
Nelida Mendoza
Councilmember ­ Ward 6
Mayor and Council telephone: 714­647­6900
Agenda item inquiries: 714­647­6520
Sonia R. Carvalho
City Attorney
Kristine Ridge
City Manager
Daisy Gomez
Clerk of the Council
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/city­meetings.

CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:

Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in City Council 1 1/18/2022
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/city­meetings.

CITY VISION AND CODE OF ETHICS
The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows:

Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.

Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency
Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 and AT&T U­verse channel 99.

PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:

MAILING OPTION written communications – Public comments may be mailed to:

Office of the Clerk of the Council, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Successor Agency item. You may request to speak by dialing *9 from your phone or youmayvirtuallyraiseyourhandfromZoomAftertheClerkconfirmsthelastthree City Council 2 1/18/2022
ppy
voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 and AT&T U­verse channel 99.

PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways:

MAILING OPTION written communications – Public comments may be mailed to:

Office of the Clerk of the Council, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 4:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review.

LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Successor Agency item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak.

IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Face coverings are required for members of the public who enter City buildings. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair.

Speakers who wish to address the Council must do so by submitting a “Request to Speak” card by 5:00 p.m. for Closed Session items and by 6:00 p.m. for all other designated public comment periods as listed below. Cards will not be accepted after the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.

Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.

City Council 3 1/18/2022
the Public Comment Session begins without the permission of the presiding chair.

The following designated public comment periods are:

1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL BY 5:00 p.m.

Speakers who are not in the speaker queue by 5:00 p.m. will not be permitted to speak.

2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. Speakers who are not in the speaker queue by 6:00 p.m. will not be permitted to speak.

3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.

4. LIVE PUBLIC COMMENTS ON SUCCESSOR AGENCY ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakers not in the queue by 6:00 p.m. will not be permitted to speak.

NOTE: Redistricting Public Hearing Item #31 will be heard at 7:00 p.m.

About the Agenda
To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).

CLOSED SESSION
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor  Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council Daisy Gomez
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Sessionitems
City Council 4 1/18/2022
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council Daisy Gomez
ROLL CALL
PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items.

CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation:

1. CONFERENCE WITH LEGAL COUNSEL ­ EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:

A.    Saul Miranda v. City of Santa Ana, et al., United States District Court, Case No. 8:21­CV­00007­JVS­DFM
B.    Victor Hernandez v. City of Santa Ana,  Orange County Superior Court, Case No. 30­2020­01141768
C.    Mark Waldo v City of Santa Ana, Orange County Superior Court, Case No. 30­ 2019­01120806

2. POTENTIAL INITIATION OF LITIGATION pursuant to section 54956.9(c): One case (Dyer 18 LLC)

3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8:

Property: Willowick Golf Course 3017 W. 5  St. Santa Ana California Agency Negotiator: Santa Ana City Manager Kristine Ridge Negotiating Parties: Property owner
Under Negotiation: To obtain direction regarding price and terms of payment for the acquisition/sale/lease/ of the property.

Address of Properties and Parcel numbers
Assessor Parcel No.    Address

1.         198­233­11 n/a

2.         198­286­01 3102 Willowick Drive

3.         198­282­02 3109 W. 5  Street

4.         198­291­03 3101 W. 5  Street

5.         198­291­04 3017 W. 5  Street

6.         198­291­05 3001 W. 5  Street

7.         198­291­06                      3017 W. 5  Street

8.         198­291­08 3017 W. 5  Street
CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.
th
th
th
th
th
th
th
City Council 5 1/18/2022
CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session.

RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business.

RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Pastor Matt Doan
CEREMONIAL PRESENTATIONS

1. Certificate of Recognition presented by Councilmember Hernandez to OC Youth Poet Laureate Tina Mai and OC Poet Laureate Natalie J. Graham for their Outstanding Contributions to Literary Arts and Poetry.

2. Proclamation presented by Councilmember Lopez to Gerardo Mouet for his Years of Outstanding Service and Contributions to the Community.

3. Certificate of Recognition presented by Councilmember Phan to Santa Anita Neighborhood Association Volunteers for their Outstanding Contributions to the Community:  Martha Calderon, Lydia Castillo, Victor Castillo, Aileen Cayetano, Miranda Cayetano, Suzette Cayetano, Lucia Cleto, Grace Moreno, Gustavo Ortega, Alan Velez and Angel Velez.

STAFF PRESENTATIONS

4. COVID­19 Update in the Community.

CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

NOTE: Redistricting Public Hearing Item #31 will be heard at 7:00 p.m.

CONSENT CALENDAR
RECOMMENDEDACTION:Approvestaffrecommendationsonthefollowing City Council 6 1/18/2022
City business.

RECONVENE – City Council will reconvene to continue regular City business.

CITY COUNCIL REGULAR OPEN SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE Mayor Sarmiento
WORDS OF INSPIRATION Pastor Matt Doan
CEREMONIAL PRESENTATIONS

1. Certificate of Recognition presented by Councilmember Hernandez to OC Youth Poet Laureate Tina Mai and OC Poet Laureate Natalie J. Graham for their Outstanding Contributions to Literary Arts and Poetry.

2. Proclamation presented by Councilmember Lopez to Gerardo Mouet for his Years of Outstanding Service and Contributions to the Community.

3. Certificate of Recognition presented by Councilmember Phan to Santa Anita Neighborhood Association Volunteers for their Outstanding Contributions to the Community:  Martha Calderon, Lydia Castillo, Victor Castillo, Aileen Cayetano, Miranda Cayetano, Suzette Cayetano, Lucia Cleto, Grace Moreno, Gustavo Ortega, Alan Velez and Angel Velez.

STAFF PRESENTATIONS

4. COVID­19 Update in the Community.

CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session.

PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings.

Comments for public hearings will take place after the hearing is opened.

NOTE: Redistricting Public Hearing Item #31 will be heard at 7:00 p.m.

CONSENT CALENDAR
RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 5 through 28.

5. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.

City Council 7 1/18/2022
RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 5 through 28.

5. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.

6. Minutes from the Regular and Special Housing Authority Meetings of December 21, 2021
Department(s): Clerk of the Council Office
Recommended Action: Approve minutes.

7. Appoint Robert Harvey to the Community Development Commission for a Full­Term Expiring January 17, 2024 as the Senior Tenant Representative Department(s): Community Development Agency
Recommended Action: Nominate Robert Harvey for an appointment to the Community Development Commission for the vacant Senior Tenant Commissioner seat; nominated by the Community Development Agency.

8. Adopt Ordinance No. NS­XXXX – ZONING ORDINANCE AMENDMENT NO. 2021­03 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE XVIII.I. OF CHAPTER 41 OF THE SANTA ANA MUNICIPAL CODE REGARDING THE HOUSING OPPORTUNITY ORDINANCE
First reading at the November 16, 2021 City Council meeting and approved by a vote of 4­2 (Mendoza, Penaloza dissented and Bacerra abstained).

Published in the Orange County Reporter on November 26, 2021.

Continued from the December 7, 2021 and December 21, 2021 City Council meetings.

Department(s): Planning and Building Agency
Recommended Action: Place Ordinance on second reading and adopt.

9. Receive and File – Fiscal Year 2020­21 Annual Comprehensive Financial Report, Related Audit Reports, and Measure X Agreed­Upon­Procedures Report Department(s): Finance and Management Services
Recommended Action: Receive and file the following audited and separately issued reports for the Fiscal Year Ended June 30, 2021:

1. The Auditor’s unmodified “clean” opinion letter for the fiscal year 2020­21 Audited Financial Statements included in the Annual Comprehensive Financial Report (ACFR)

2. Government Auditing Standards (GAS) Letter

3. Governance Letter

4. Air Quality Management District (AQMD) Audited Financial Statements

5. The Auditor’s report on the Appropriations Limit (GANN Limit)

6. The Auditor’s report on compliance with the Statement of Investment Policy

7. Measure X Agreed­Upon­Procedures Report

10. Approve an Appropriation Adjustment and CIP Amendment for the Downtown Flood Reduction and Stormwater Infiltration Project (Project No. 22­6622) (Non­General Fund)
City Council 8 1/18/2022
GoeetudtgStadads(GS)ette

3. Governance Letter

4. Air Quality Management District (AQMD) Audited Financial Statements

5. The Auditor’s report on the Appropriations Limit (GANN Limit)

6. The Auditor’s report on compliance with the Statement of Investment Policy

7. Measure X Agreed­Upon­Procedures Report

10. Approve an Appropriation Adjustment and CIP Amendment for the Downtown Flood Reduction and Stormwater Infiltration Project (Project No. 22­6622) (Non­General Fund)
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment (2022­102) to recognize $3.8 million in Proposition 68 Urban Flood Protection grant funding from the California Natural Resources Agency into the PWA Enterprise Capital Grants, State Grant­Direct revenue account and appropriate the same amount into the CNRA Urban Flood Protection, Improvements Other Than Building expenditure account. (Requires five affirmative votes)

2. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to include $3.8 million in funding from the Proposition 68 Urban Flood Protection Grant Program for the Downtown Flood Reduction and Stormwater Infiltration Project.

11. Approve an Appropriation Adjustment and Additional Contingency Funds in the Amount of $368,825 for an Existing Construction Contract with Lucas Builders, Inc. for the Citywide Sewer Main Improvements Phase II Project with an Estimated Project Delivery Cost of $2,117,835 (Project No. 19­6426) (Non­General Fund) Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment (2022­099) to recognize $338,825 from prior­year fund balance in the Sanitary Sewer Capital Fund, Prior Year Carryforward revenue account, and appropriate the same amount to the Capital Recovery Charges, Improvements Other Than Buildings expenditure account. (Requires five affirmative votes)

2. Authorize the reallocation of $30,000 in unspent Measure M2 Local Fairshare funds, $30,000 from Flower Street Safety Enhancements (Project 17­6897) to Citywide Sewer Main Improvements Phase II (Project No. 19­6426) to complete the funding needed for project delivery.

3. Approve an amendment to the Project Cost Analysis in the amount of $368,825 in additional contingency funds, for a total estimated construction delivery cost of $2,117,835, which includes $1,399,208 for the construction contract, $209,802 for contract administration, inspection and testing, and a $508,825 project contingency for unanticipated or unforeseen work, subject to non­substantive changes approved by the City Manager and City Attorney.

4. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to include $368,825 in construction funds for Citywide Sewer Main Improvements Phase II (Project No. 19­6426).

12. Approve Appropriation Adjustment, Lease and License Agreement with Greyhound Lines, Inc., to Extend the term One Year, from February 1, 2022, through January 31, 2023, for a total amount of $87,966
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment (2022­103) to iFilY202122liithtf$28340ithPbli
City Council 9 1/18/2022
,yp
Phase II (Project No. 19­6426).

12. Approve Appropriation Adjustment, Lease and License Agreement with Greyhound Lines, Inc., to Extend the term One Year, from February 1, 2022, through January 31, 2023, for a total amount of $87,966
Department(s): Public Works Agency
Recommended Action: 1. Approve an appropriation adjustment (2022­103) to recognize Fiscal Year 2021­22 lease income in the amount of $28,340 in the Public Works­SARTC Operations, Rental­Greyhound Lines, Inc., revenue account and appropriate the same amount in the Public Works­SARTC Operations, Contract Services­Professional expenditure account. (Requires five affirmative votes)

2. Authorize the City Manager to execute a second amendment to the site license agreement with Greyhound Lines, Inc., for the rental of two bus bays, and extend the term for a one­year period from February 1, 2022, to January 31, 2023, at a monthly rate of $3,000 for the first six months and at a monthly rate of $5,498 from August 1, 2022 to January 31, 2023, for a total amount of $50,988, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­ XXX).

3. Authorize the City Manager to execute an amendment to the site lease agreement with Greyhound Lines, Inc. for rental of interior office space and extend for a one­year period from February 1, 2022, to January 31, 2023, at a monthly rate of $2,668 for the first six months and at a monthly rate of $3,495 from August 1, 2022, to January 31, 2023, for a total amount of $36,978, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

13. Approve Appropriation Adjustment Recognizing Additional National Dislocated Worker Grant – Employment Recovery Funds to Provide Employment Training and Support Services to Individuals Impacted by the Pandemic (Non­General Fund) Department(s): Community Development Agency
Recommended Action: Approve an appropriation adjustment (2022­100) recognizing additional National Dislocated Worker Grant, Employment Recovery funds from the State of California, Employment Development Department to provide re­employment and training services to individuals impacted by COVID­19 in the amount of $160,000 in revenue account (no. 12318002­52009) and appropriating same to expenditure account (nos. 12318762­various). (Requires five affirmative votes)

14. Amend a Blanket Order Contract with Professional Access CCTV & Electrical in an Amount not to Exceed $700,000 Annually for Implementation of Additional Security Measures on an As­Needed Basis (Specification No. 21­084) (Non­General Fund) Department(s): Public Works Agency
Recommended Action: Amend a blanket order contract for implementation of additional security measures and maintenance repair services with Professional Access CCTV & Electrical in the amount of $675,000 plus a contingency of $25,000, for a total amount not to exceed $700,000 annually, for a one­year period beginning September 1, 2021, and expiring August 31, 2022, with provisions for two, one­year renewal options exercisable by the City Manager, subject to non­substantive changes approved by the City Manager and City Attorney.

15. Approve a Blanket Order Contract for an annual amount of $53,000 with Cintas CorporationforUniformRental&CleaningServices(SpecificationNo22006) City Council 10 1/18/2022
p
additional security measures and maintenance repair services with Professional Access CCTV & Electrical in the amount of $675,000 plus a contingency of $25,000, for a total amount not to exceed $700,000 annually, for a one­year period beginning September 1, 2021, and expiring August 31, 2022, with provisions for two, one­year renewal options exercisable by the City Manager, subject to non­substantive changes approved by the City Manager and City Attorney.

15. Approve a Blanket Order Contract for an annual amount of $53,000 with Cintas Corporation for Uniform Rental & Cleaning Services (Specification No. 22­006) (General and Non­General Fund)
Department(s): Finance and Management Services
Recommended Action: Approve a Blanket Order Contract with Cintas Corporation for an annual amount not to exceed $53,000 for the period of April 1, 2022 through March 31, 2023, with an option for additional four one­year renewals, subject to nonsubstantive changes approved by the City Manager and City Attorney.

16. Award a Purchase Order to Wondries Fleet Group for Three Ford Police Interceptor K­9 Utility Vehicles in the Amount of $126,616 (Specification No. 21­094) (NonGeneral Fund) Department(s): Public Works Agency
Recommended Action: Authorize a one­time purchase and payment of purchase order to Wondries Fleet Group for the purchase of three Ford Police Interceptor K­9 Utility vehicles for the Santa Ana Police Department, for a total amount not to exceed $126,616, subject to non­substantive changes approved by the City Manager and City Attorney.

17. Approve a Three­Year Agreement with Advanced Technology Information Management Systems in the Amount of $268,223 for Jail Management System Maintenance (General Fund)
Department(s): Police Department
Recommended Action: Authorize the City Manager to execute an agreement with Advanced Technology Information Systems for software maintenance and customer support, for the period of January 18, 2022 through December 18, 2024, in an amount not to exceed $268,223 (including a $238,223 base agreement amount and a $30,000 contingency), subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

18. Amendment Agreement with Blueray Management, LLC for Management and Operation Services of the Aquatics Programs at City Pools (General and NonGeneral Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Blueray Management, LLC for the operation services of the aquatics program at City pools to include maintenance of the pools and increase the compensation by $263,060, for an annual amount not to exceed $432,527, which includes a 10% contingency, for the final term of their agreement from February 1, 2022 through January 31, 2023 and a total agreement amount not to exceed $771,461 over the total term of the agreement from February 1, 2020 through January 31, 2023, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

City Council 11 1/18/2022
yg
agreement with Blueray Management, LLC for the operation services of the aquatics program at City pools to include maintenance of the pools and increase the compensation by $263,060, for an annual amount not to exceed $432,527, which includes a 10% contingency, for the final term of their agreement from February 1, 2022 through January 31, 2023 and a total agreement amount not to exceed $771,461 over the total term of the agreement from February 1, 2020 through January 31, 2023, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

19. Approve a Second Amendment to Agreement with E Source Companies, LLC (formerly known as UtiliWorks Consulting, LLC) for Utility Billing Software Upgrade Program Management for an Amount not to exceed $45,936, Which Includes a General Contingency of $4,176 (Non­General Fund)
Department(s): Finance and Management Services
Recommended Action: Authorize the City Manager to execute a second amendment to an agreement with E Source Companies, LLC (formerly known as UtiliWorks Consulting, LLC) for project management related to the City’s utility customer service and billing system upgrade in a base amount of $41,760 and a general contingency amount of $4,176, for a total amount not to exceed $45,936 subject to non­substantive changes approved by City Manager and City Attorney (Agreement No. 2022­XXX).

20. Approve a Third Amendment to Illumination Foundation Agreement to Operate a Temporary Shelter at the Fullerton Recuperative Care Center for up to One Additional Month (Non­General Fund)
Department(s): Community Development Agency
Recommended Action: 1. Authorize the City Manager to execute a third amendment to the agreement with Illumination Foundation to extend the term to operate a temporary shelter at the Fullerton Recuperative Care Center for up to an additional month through February 28, 2022, at the per diem rate of $135 per guest for an additional amount not to exceed $378,000 and a total aggregate amount not to exceed $2,178,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

2. Authorize the City Manager to execute a third amendment to the funding agreement with Illumination Foundation to pay $135 per diem for up to 100 guests, at an amount not to exceed $378,000, and a total aggregate amount not to exceed $2,178,000, of additional ESG­CV funds to extend the operation of the shelter at the Fullerton Recuperative Care Center, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

21. Approve a Second Amendment to Salvation Army Agreement to Extend the Operation of a Temporary Shelter at the Hospitality House for One Month (NonGeneral Fund) Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute:

1. A second amendment to the agreement with Salvation Army for the operation of a temporary shelter at the Hospitality House, extending the term for an additional month at the amount of $130,000 per month, for a total aggregate amount not to exceed $1,040,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

City Council 12 1/18/2022
Department(s): Community Development Agency
Recommended Action: Authorize the City Manager to execute:

1. A second amendment to the agreement with Salvation Army for the operation of a temporary shelter at the Hospitality House, extending the term for an additional month at the amount of $130,000 per month, for a total aggregate amount not to exceed $1,040,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

2. A second amendment to the funding agreement with Salvation Army to use $130,000 per month of additional ESG­CV funds to operate the shelter at the Hospitality House, for a total aggregate amount not to exceed $1,040,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

22. Approve Agreements with Vicon Enterprises, Inc. and Superior Hot Tapping Services, Inc. for On­Call Welding Services, for a Total Amount not to Exceed $500,000, for up to a Five­Year Term (Non­General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreements with Vicon Enterprises, Inc. and Superior Hot Tapping Services, Inc. to provide on­call welding services, for a three­year term beginning January 18, 2022 and expiring January 17, 2025, with provisions for one, two­year renewal period exercisable by the City Manager and City Attorney, with a shared aggregate amount not to exceed of $500,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

23. Approve Agreements with KDC Systems, Trimax, and Instrument Control Services for Water Resources Control Panel Building Services for a Total Amount not to Exceed $750,000 for up to a Five­Year Term (Non­General Fund)
Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute agreements with KDC Systems, Trimax, and Instrument Control Services to provide control panel building services, for a three­year term beginning January 18, 2022, and expiring January 17, 2025, with provisions for one, two­year renewal period exercisable by the City Manager and City Attorney, with a shared aggregate amount not to exceed of $750,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

24. Approve an Agreement with Focus Media Group Focus Media Group, Inc. to Install, Repair, and Maintain Bus Stops/Shelters and Kiosks throughout the City, for a TenYear Term Department(s): Public Works Agency
Recommended Action: Authorize the City Manager to execute an agreement with Focus Media Group, Inc. to install, repair, and maintain bus stops/shelters and kiosks throughout the City, and to share advertising revenue from bus stops/shelters and kiosks, for a ten­year period beginning no later than February 17, 2022, and ending February 16, 2032, with an option to extend for a period of five years, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

25. Resolution Authorizing Proposals for Funding from the Department of Water City Council 13 1/18/2022
Recommended Action: Authorize the City Manager to execute an agreement with Focus Media Group, Inc. to install, repair, and maintain bus stops/shelters and kiosks throughout the City, and to share advertising revenue from bus stops/shelters and kiosks, for a ten­year period beginning no later than February 17, 2022, and ending February 16, 2032, with an option to extend for a period of five years, subject to nonsubstantive changes approved by the City Manager and City Attorney (Agreement No. 2022­XXX).

25. Resolution Authorizing Proposals for Funding from the Department of Water Resources for the Rousselle Street Flood Protection Project and the Warner Avenue Flood Protection Project
Department(s): Public Works Agency
Recommended Action: Resolution No. 2022­XXX – Adopt a resolution authorizing proposals for funding from the Department of Water Resources Proposition 68 Floodplain Management, Protection, and Risk Awareness Grant Program for the Rousselle Street Flood Protection Project and the Warner Avenue Flood Protection Project.

26. Resolution Accepting the Donation of a Police K­9 Animal from Johanna Scillieri for the Santa Ana Police Department K­9 Program
Department(s): Police Department
Recommended Action: Resolution No. 2022­XXX – Adopt a resolution accepting the donation of a Police K­9 animal from Johanna Scillieri for the Santa Ana Police Department’s K­9 Program.

27. Resolution Condemning the Recent Rise in Antisemitic Violence and Harassment Targeting Jewish People, and Standing in Solidarity with those Affected by Antisemitism
Department(s): City Manager Office
Recommended Action: Resolution No. 2022­XXX – Adopt a resolution condemning the recent rise in antisemitic violence and harassment targeting Jewish people, and standing in solidarity with those affected by antisemitism.

28. Consider Approving the Continued Use of Teleconferencing for Meetings of City Council and all Boards, Committees, and Commissions Pursuant to the Provisions of Assembly Bill 361
Department(s): Clerk of the Council Office
Recommended Action: Resolution No. 2022­XXX – Adopt resolution to consider continuing the use of teleconferencing for the meetings of City Council and all boards, committees, and Commissions pursuant to the provisions of Assembly Bill 361 for the next 30 days.
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR

29. Review the City Council Standing Subcommittees Interest List and Appoint Members City Council 14 1/18/2022
**END OF CONSENT CALENDAR**
BUSINESS CALENDAR

29. Review the City Council Standing Subcommittees Interest List and Appoint Members Department(s): Clerk of the Council Office
Recommended Action: Review the City Council Standing Subcommittees interest list and appoint members to serve as representatives to the Public Safety and Homelessness Standing Subcommittee and the Legislative Standing Subcommittee through December 2022 per Resolution No. 2021­089.

30. Fiscal Year 2021­2022 General Fund ­ First Quarter Budget Update Continued from the December 21, 2021 City Council Meeting.

Department(s): Finance and Management Services
Recommended Action: 1. Receive and file the fiscal year 2021­2022 General Fund ­ First Quarter Budget Update, including the increased sales tax and property tax estimates (Exhibit 1).

2. Amend the fiscal year 2021­2022 budget to add one position funded by the Water enterprise within the Finance and Management Services Agency (Exhibit 2) and approve a $42,720 Appropriation Adjustment to fund the position for the remainder of FY21­22.  (Requires five affirmative votes)

3. Approve one­time General Fund Appropriation Adjustments totaling $26,205,000 described in detail below and in Exhibit 4 for fiscal year 2021­2022.  (Requires five affirmative votes)

4. Approve recurring General Fund Appropriation Adjustments totaling $3,216,900 described in detail below and in Exhibit 4 for fiscal year 2021­2022, which includes funding for three positions in the Community Development Agency (Exhibit 2), City Clerk’s Office, and City Attorney’s Office.   (Requires five affirmative votes)

5. Resolution No. 2022­XXX – Adopt a resolution amending the current Fiscal Year 2021­2022 Annual Budget to add one full­time position in the Finance and Management Services Agency and one full­time position in the Community Development Agency (Exhibit 2).
**END OF BUSINESS CALENDAR**
PUBLIC HEARINGS
PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items.

31. Hold Fifth Public Hearing Regarding Redistricting Ward Boundaries Resolution of Intention No. 2021­060 published in the Orange County Register on October 23 and 30, 2021
Department(s): Clerk of the Council
Recommended Action: Open and Close the fifth public hearing seeking input City Council 15 1/18/2022
PUBLIC COMMENTS – Members of the public may address the City Council on each of the Public Hearing items.

31. Hold Fifth Public Hearing Regarding Redistricting Ward Boundaries Resolution of Intention No. 2021­060 published in the Orange County Register on October 23 and 30, 2021
Department(s): Clerk of the Council
Recommended Action: Open and Close the fifth public hearing seeking input regarding the content of the draft map(s).

32. Public Hearing ­ Final Recirculated Program Environmental Impact Report No. 2020­ 03 and General Plan Amendment No. 2020­06 for Santa Ana General Plan Update Legal Notice published in the Orange County Reporter on November 26, 2021 and notices mailed on November 19, 2021.

Continued from the December 7, 2021 and December 21, 2021 City Council meetings.

Department(s): Planning and Building Agency
Recommended Action: 1. Resolution No. 2022­XXX –  Adopt a resolution certifying Final Recirculated Program Environmental Impact Report No. 2020­03 (SCH No. 2020029087), including adoption of environmental findings of fact pursuant to the California Environmental Quality Act, adoption of a Statement of Overriding Considerations, and adoption of a Mitigation Monitoring and Reporting Program.

2. Resolution No. 2022­XXX –  Adopt a resolution approving General Plan Amendment No. 2020­06.

3. Resolution No. 2022­XXX – Adopt a resolution of findings to overrule the John Wayne Airport Orange County Airport Land Use Commission’s determination that the Proposed General Plan Update is inconsistent with the Airport Environs Land Use Plan. This action requires a minimum of five affirmative votes.

33. Public Hearing –  Proposed City of Santa Ana Events Permit Policy and Amendments to the Fiscal Year 2021­2022 Miscellaneous Fees Resolution specific to Film Permits and Park Facility Permits
Legal Notice published in the Orange County Reporter on January 7, 2022 and January 14, 2022.

Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Resolution No. 2022­XXX – Adopt a resolution approving the proposed Events Permit Policy, including park facility permits, film permits, land use certificate, and special event permits.

2. Resolution No. 2022­XXX – Adopt a resolution amending fees in the Uniform Schedule of Miscellaneous Fees for Fiscal Year (FY) 2021­22 specific to film permits and park facility permits.

COUNCILMEMBER REQUESTED ITEMS

34. Discuss and Consider Directing City Manager to Direct Staff to Explore a Policy Relating to Commemorative or Honorary Street Names – Councilmember Hernandez City Council 16 1/18/2022
Schedule of Miscellaneous Fees for Fiscal Year (FY) 2021­22 specific to film permits and park facility permits.

COUNCILMEMBER REQUESTED ITEMS

34. Discuss and Consider Directing City Manager to Direct Staff to Explore a Policy Relating to Commemorative or Honorary Street Names – Councilmember Hernandez CITY MANAGER COMMENTS
COUNCIL COMMENTS
AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended.

ADJOURNMENT – Adjourn the City Council meeting and convene to the Special Successor Agency meeting.

Adjourn in memory of Ruth Ann Segerstrom Moriarty
and
Antonette Louise (Bottari) Christensen
Future Items

1.  Mental Health Mobile Outreach Services

2.  Housing Element Update

3.  Billboard Ordinance Update

4.  Cannabis Ordinance Update
SPECIAL SUCCESSOR AGENCY
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor  Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council Daisy Gomez
ROLL CALL
PUBLIC COMMENTS – Members of the public may address Successor Agency on items on the Special Successor Agency Authority agenda.

CONSENT CALENDAR
City Council 17 1/18/2022

1.  Mental Health Mobile Outreach Services

2.  Housing Element Update

3.  Billboard Ordinance Update

4.  Cannabis Ordinance Update
SPECIAL SUCCESSOR AGENCY
CALL TO ORDER
ATTENDANCE Council Members Johnathan Ryan Hernandez
Jessie Lopez
Nelida Mendoza
David Penaloza
Thai Viet Phan
Mayor  Pro Tem Phil Bacerra
Mayor Vicente Sarmiento
City Manager Kristine Ridge
City Attorney Sonia R. Carvalho
Clerk of the Council Daisy Gomez
ROLL CALL
PUBLIC COMMENTS – Members of the public may address Successor Agency on items on the Special Successor Agency Authority agenda.

CONSENT CALENDAR
RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 1 through 3.

1. Excused Absences
Department(s): Clerk of the Council Office
Recommended Action: Excuse the absent members.

2. Minutes from the Special Successor Agency Meeting of January 19, 2021 Department(s): Clerk of the Council Office
Recommended Action: Approve minutes.

3. Recognized Obligation Payment Schedule for the Period of July 1, 2022 through June 30, 2023
Department(s): Community Development Agency
Recommended Action: Resolution No. 2022­XXX – Adopt a resolution approving the Recognized Obligation Payment Schedule for the period of July 1, 2022 through June 30, 2023 pursuant to Part 1.85 of Division 24 of the California Health & Safety Code. **END OF CONSENT CALENDAR**

SUCCESSORAGENCYCOMMENTS
City Council 18 1/18/2022
p()ypgy
Recommended Action: Resolution No. 2022­XXX – Adopt a resolution approving the Recognized Obligation Payment Schedule for the period of July 1, 2022 through June 30, 2023 pursuant to Part 1.85 of Division 24 of the California Health & Safety Code. **END OF CONSENT CALENDAR**
SUCCESSOR AGENCY COMMENTS
ADJOURNMENT – Adjourn the Successor Agency meeting.

City Council 19 1/18/2022
DRAFT
City Council 6 – 1 1/18/2022
DRAFT
City Council 6 – 2 1/18/2022
DRAFT
City Council 6 – 3 1/18/2022
DRAFT
City Council 6 – 4 1/18/2022
DRAFT
City Council 6 – 5 1/18/2022
DRAFT
City Council 6 – 6 1/18/2022
DRAFT
City Council 6 – 7 1/18/2022
DRAFT
City Council 6 – 8 1/18/2022
DRAFT
City Council 6 – 9 1/18/2022
DRAFT
City Council 6 – 10 1/18/2022
DRAFT
City Council 6 – 11 1/18/2022
DRAFT
City Council 6 – 12 1/18/2022
DRAFT
City Council 6 – 13 1/18/2022
DRAFT
City Council 6 – 14 1/18/2022
DRAFT
City Council 6 – 15 1/18/2022
DRAFT
City Council 6 – 16 1/18/2022
DRAFT
City Council 6 – 17 1/18/2022
DRAFT
City Council 6 – 18 1/18/2022
DRAFT
City Council 6 – 19 1/18/2022
DRAFT
City Council 6 – 20 1/18/2022
DRAFT
City Council 6 – 21 1/18/2022
DRAFT
City Council 6 – 22 1/18/2022
DRAFT
City Council 6 – 23 1/18/2022
DRAFT
City Council 6 – 24 1/18/2022
DRAFT
City Council 6 – 25 1/18/2022
DRAFT
City Council 6 – 26 1/18/2022
DRAFT
City Council 6 – 27 1/18/2022
Planning and Building Agency
www.santa-ana.org/pb
Item # 8
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 18, 2022
TOPIC: Second Reading of Zoning Ordinance Amendment No. 2021-03 AGENDA TITLE:

Adopt Ordinance No. NS-XXXX – ZONING ORDINANCE AMENDMENT NO. 2021-03

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING AND REENACTING IN ITS ENTIRETY ARTICLE XVIII.I. OF CHAPTER 41 OF THE

SANTA ANA MUNICIPAL CODE REGARDING THE HOUSING OPPORTUNITY

ORDINANCE

RECOMMENDED ACTION
Place Ordinance on second reading and adopt.

DISCUSSION
The City Council conducted the first reading of the Ordinance on November 16, 2021. As part of the first reading of the Ordinance, the majority members of the City Council discussed, articulated, and directed staff to make conforming revisions to the Ordinance reflecting the following refinements for the second reading of the Ordinance:
 Omit new priorities that do not directly relate to the production of new affordable housing units.
 Reduce to 5% inclusionary for for-sale units.
 Include a provision to vest entitled projects and make the necessary conforming changes to the Ordinance, and include a vested project list as an exhibit to the Ordinance.
 Require and phase in the use of a local skilled and trained workforce only for new projects proposing 20 or more residential lots or units exercising the in-lieu fee option to satisfy the inclusionary requirements of the Ordinance, and clarify that the provision is not applicable to projects receiving funding from the inclusionary housing fund. The implementation of this provision shall be phased as follows:
11/17/2021 – 12/31/2025
$15 – No requirements
$10 – 30% STW + 2 trades & 20% local hire
$ 5 – 60% STW + 3 trades & 20% local hire
1/1/2026 thereafter
$15 – 30% STW & 35% local hire
$10 – 60% STW & 35% local hire
$ 5 – 90% STW & 35% local hire
City Council 8 – 1 1/18/2022
Second Reading of Zoning Ordinance Amendment No. 2021-03 January 18, 2022

Page 2 ends

 Require an affirmative vote by 5 members of the City Council in order to modify the in-lieu fee structure and the local skilled and train workforce provision.  Incorporate a local density bonus provision for for-sale units only.

For ease of review, a redline version of the adopted Ordinance presented at the first reading on November 16, 2021 is attached (Exhibit 1) reflecting the necessary changes and conforming modifications. The clean version of this Ordinance is attached as Exhibit

2. ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action. It is recommended that the City Council finds and determines that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment and it is not a "project", as defined in Section 15378 of the CEQA Guidelines. Furthermore, even if the proposed Ordinance is considered a project, it falls within the "common sense" CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3), excluding projects where "it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." Adoption of this Ordinance will not have a significant effect on the environment because the proposed changes will only modernize, update, and clarify existing affordable and inclusionary housing requirements responding to the current economic and housing trends in the City and will not cause a physical change in the environment.

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT(S)

1. Redline of Ordinance adopting Zoning Ordinance Amendment No. 2021-03 without Exhibit

2. Ordinance adopting Zoning Ordinance Amendment No. 2021-03 and Exhibit A Submitted By: Minh Thai, Executive Director of Planning and Building Agency Approved By: Kristine Ridge, City Manager
City Council 8 – 2 1/18/2022
Ordinance No. NS-XXX

Page 1 of 18 ends

ORDINANCE NO. NS-________
ZONING ORDINANCE AMENDMENT NO. 2021-03 AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

SANTA ANA REPEALING AND REENACTING IN ITS
ENTIRETY ARTICLE XVIII.I. OF CHAPTER 41 OF THE

SANTA ANA MUNICIPAL CODE REGARDING THE

HOUSING OPPORTUNITY ORDINANCE

THE CITY COUNCIL OF THE CITY OF SANTA ANA HEREBY ORDAINS AS FOLLOWS:

Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows:

A. On November 28, 2011, the Santa Ana City Council adopted Ordinance No.

NS-2825, known as the Housing Opportunity Ordinance and appearing as “Article XVIII.I. – Housing Opportunity Ordinance” (“Housing Opportunity Ordinance”) of Chapter 41 of the Santa Ana Municipal Code. The Housing Opportunity Ordinance was adopted to implement the City’s Housing Element Goal of providing affordable housing within the City.

B. On September 1, 2015, the City Council adopted Ordinance No. NS-2881, which amended the Housing Opportunity Ordinance in various respects, including applicability, options to satisfy inclusionary requirements, and calculation of the in-lieu housing fee. These amendments were intended to make the inclusionary housing requirements more predictable for housing developers and to incentivize the production of more affordable housing.

C. In response to impacts of the COVID-19 pandemic on the development and construction of housing in the City, including the reduction of housing starts, the City Council adopted Ordinance No. NS-2994 on September 1, 2020. Ordinance No. NS2994 further amended the Housing Opportunity Ordinance to lower the in-lieu housing fee for all projects from $15 to $5 per square foot, adjust the trigger of the ordinance, and expand the eligible uses of in-lieu fees collected by the City.

D. On March 2, 2021, at the direction of the City Council, an Ad Hoc Committee for Housing was formed. The Ad Hoc Committee reviewed the Housing Opportunity Ordinance and recommended certain changes. The Ad Hoc Committee’s recommendations were presented and discussed at the City Council Meeting on July 6, 2021.

E. On July 26, 2021, the City Council conducted a work-study session to further evaluate the Committee’s recommendations and to receive input from key stakeholders and members of the public. The City Council provided direction to staff to prepare amendments to the Housing Opportunity Ordinance concerning the applicability City Council 8 – 3 1/18/2022
Ordinance No. NS-XXX

Page 2 of 18 ends

and triggers for the ordinance, adjustments to the in-lieu fee calculation, set-aside units, and options for satisfaction of inclusionary requirements.

F. On September 7, 2021, the City Council further considered this matter and provided additional direction to staff regarding proposed amendments to the Housing Opportunity Ordinance.

G. At the City Council meeting of October 5, 2021, staff received direction to initiate the adoption hearing in order for the City Council to consider the changes recommended by the Housing Ad Hoc Committee.

H. On October 25, 2021, the Planning Commission held a duly noticed public hearing on the proposed amendments and considered the staff report, recommendations by staff, and public testimony concerning the proposed Ordinance. The Planning Commission recommended that the City Council adopt the proposed Ordinance.

I. The Request for City Council Action for this Ordinance dated November 16 and December 7, 2021 and duly signed by the Executive Director of the Planning and Building Agency shall, by this reference, be incorporated herein, and together with this ordinance, any amendments or supplements, and oral testimony, constitute the necessary findings for this ordinance.

Section 2. The City Council finds and determines that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment and it is not a "project", as defined in Section 15378 of the CEQA Guidelines. Furthermore, the proposed Ordinance falls within the "common sense" CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3), excluding projects where "it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." Adoption of this Ordinance will not have a significant effect on the environment because the proposed changes will only modernize, update, and clarify existing affordable and inclusionary housing requirements responding to the current economic and housing trends in the City and will not cause a physical change in the environment.

Section 3. Article XVIII.I of Chapter 41 of the Santa Ana Municipal Code is hereby repealed in its entirety.

Section 4. Article XVIII.I. of Chapter 41 of the Santa Ana Municipal Code is hereby reenacted and amended to read in its entirety as follows:

ARTICLE XVIII.I. - 2021 AFFORDABLE HOUSING OPPORTUNITY AND CREATION

ORDINANCE
City Council 8 – 4 1/18/2022
Ordinance No. NS-XXX

Page 3 of 18 ends

Sec. 41-1900. Purpose.

This article establishes standards and procedures to encourage the development of housing that is affordable to a range of households with varying income levels. The purpose of this article is to encourage the development and availability of affordable housing by requiring the inclusion of affordable housing units within new developments when the number of units exceed the densities permitted under the general plan, zoning classification, or the conversion of rental units to condominium ownership.

Sec. 41-1901. Definitions.

As used in this article, the following terms shall have the following meanings:

Adjusted for household size appropriate for the unit means a household of one person in the case of a studio unit, two (2) persons in the case of a one-bedroom unit, three (3) persons in the case of a two-bedroom unit, four (4) persons in the case of a threebedroom unit, and five (5) persons in the case of a four-bedroom unit.

Administrative procedures means those regulations promulgated by the executive director pursuant to section 41-1910 of this article.

Affordable housing cost means the total housing costs paid by a qualifying household, which shall not exceed the fraction of gross income specified, as follows:

Extremely low-income households. Thirty (30) percent of the income of a household earning thirty (30) percent of the Orange County median income adjusted for family size appropriate for the unit.

Very low-income households. Thirty (30) percent of the income of a household earning fifty (50) percent of the Orange County median income adjusted for family size appropriate for the unit.

Low-income households. Thirty (30) percent of the income of a household earning eighty (80) percent of the Orange County median income for family size appropriate for the unit.

Moderate-income households. Thirty (30) percent of the income of a household earning one hundred twenty (120) percent of the Orange County median income adjusted for family size appropriate for the unit.

The qualifying limits for extremely low-income, very low-income, low-income and moderate-income households are established and amended annually pursuant to Section 8 of the United States Housing Act of 1937. The limits are published by the Secretary of Housing and Urban Development.

Base Density means the maximum number of dwelling units allowed per acre of land within each land use category designated in the General Plan.

City Council 8 – 5 1/18/2022
Ordinance No. NS-XXX

Page 4 of 18 ends

Developer means any association, corporation, firm, joint venture, partnership, person, or any entity or combination of entities, which seeks city approval for all or part of a residential project.

Development agreement means an agreement approved by the city council between a property owner and the city pursuant to Government Code section 65864, et seq.

Executive director means the executive director of community development for the city.

General plan means the adopted general plan for the City of Santa Ana.

Inclusionary housing agreement means a legally binding agreement between the developer and the city, in a form and substance satisfactory to the executive director and the city attorney, and containing those provisions necessary to ensure that the requirements of this article are satisfied, whether through the provision of inclusionary units or through an approved alternative method.

Inclusionary housing fund means the fund created by the city in which all fees collected in compliance with this article shall be deposited.

Inclusionary housing plan means the plan submitted by the developer, in a form specified by the executive director, detailing how the provisions of this article will be implemented for the proposed residential project.

Inclusionary unit means a dwelling unit that will be offered for sale or rent to extremely low, very low, low, or moderate-income households, at an affordable housing cost, in compliance with this article.

Low-income units, very low-income units, and extremely low-income units means inclusionary units restricted to occupancy by low, very low, and extremely low-income households, respectively, at an affordable housing cost.

Market rate units means dwelling units in a residential project that are not inclusionary units.

Moderate-income units means inclusionary units restricted to occupancy by moderate-income households at an affordable housing cost.

Regulatory agreement means an agreement entered into between the City of Santa Ana or the Santa Ana Community Development Agency and a developer by which the developer covenants to keep certain housing units at an affordable housing cost for a specified period of time.

Rehabilitated units/rehabilitation means the improvement of a unit in substandard condition to a decent, safe and sanitary level. Units are in substandard condition when, while they may be structurally sound, they do not provide safe and adequate shelter, and in their present condition endanger the health, safety or well-being of the occupants.

Residential project/project means any of the following:

A subdivision resulting in the creation of five (5) or more residential lots or residential condominium units; or
City Council 8 – 6 1/18/2022
Ordinance No. NS-XXX

Page 5 of 18 ends

The new construction of a project consisting of five (5) or more multi-family units; or
The new construction of five (5) or more separate houses or dwelling units; or The conversion of five (5) or more existing residential rental units to condominium ownership.

Target area means that area designated by the city from time to time, on an as-needed basis, as a priority area for rehabilitation due to health and safety concerns.

Total housing costs the total monthly or annual recurring expenses required of a household to obtain shelter. For a rental unit, total housing costs shall include the monthly rent payment and utilities paid by the tenant (excluding telephone and television). For an ownership unit, total housing costs shall include the mortgage payment (principal and interest), insurance, homeowners' association dues (if applicable), private mortgage insurance (if applicable), taxes, utilities, an allowance for maintenance and any other related assessments.

Sec. 41-1902. Applicability and inclusionary unit requirements. (a) Applicability. The requirements of this article shall apply to any new project comprised of five (5) or more residential lots or residential units which has not been issued a building permit or paid the in-lieu fee as of November 17, 2021, including new construction and condominium conversions, which meets one or all of the following applicability thresholds:
(1) A change in use to allow for residential or that exceeds the general plan or zoning prescribed densities or percentage of residential development of the subject property at the time of application.
(2) Implementation of the permitted residential density or percentage of residential development allowed as a result of city initiated zone changes or city initiated general plan amendments after November 28, 2011.
(3) Increase of the permitted percentage of residential development allowed for a mixed-use development above the percentage permitted under the zoning classification at the time of application.
(4) Development of new residential uses or increase of the permitted residential density or percentage of residential development within an overlay zone approved pursuant to Division 28 of Article I of this Chapter.
(5) Conversion of rental units to condominium ownership. (b) Applications. The inclusionary requirements shall only apply to the incremental units beyond that which is allowed as prescribed in Subsection (a) above.

City Council 8 – 7 1/18/2022
Ordinance No. NS-XXX

Page 6 of 18 ends

(c) Units for sale. If the new residential project consists of units for sale, then a minimum of ten five (510) percent of the total number of units in the project shall be sold to moderate-income households.
(d) Rental units. If the new residential project consists of rental units, the inclusionary units shall be constructed as follows:
(1) A minimum of fifteen (15) percent of the units shall be rented to low-income households, or
(2) A minimum of ten (10) percent shall be rented to very low-income households, or
(3) A minimum of five (5) percent shall be rented to extremely low-income households, or
(4) A minimum of ten (10) percent shall be available at an affordable housing cost of which five (5) percent rented to low-income households, three (3) percent rented to very low-income households, and two (2) percent rented to extremely low-income households.
(e) Rounding of quantities in calculations. In calculating the required number of inclusionary units, fractional units shall be rounded-up to the next whole unit. The developer may choose to pay an in-lieu fee set forth in section 41-1904(c) for the fractional units, which shall be calculated based on the number of habitable square feet applicable in each case.
(f) Displacement of existing inclusionary units. Notwithstanding any other provision of this article, any residential project subject to this article that results in the displacement of extremely low, very low and/or low-income household(s) shall be required to provide onsite inclusionary units as required by this article. (g) Compliance with article. All inclusionary units required by this article shall be sold or rented in compliance with this article.

Sec. 41-1903. Exempt projects.

The following are exempt from the requirements of this article:
(a) Development agreements. A residential project that is the subject of a development agreement under applicable provisions of the California Government Code that expressly provides for an exclusion to this article, provides for a different amount of inclusionary units, or provides for a different specified method for determining the in-lieu fee provisions of this ordinance, such as the timing of payment or the point in time for determining the applicable in-lieu fee amount, to satisfy the inclusionary units from that specified by this article.

City Council 8 – 8 1/18/2022
Ordinance No. NS-XXX

Page 7 of 18 ends

(b) Project with regulatory agreement. A residential project for which a regulatory agreement has been approved, provided that the regulatory agreement is effective at the time the residential project would otherwise be required to comply with the requirements of this article, and there is no uncured breach of the regulatory agreement before issuance of a certificate of occupancy for the project. This may include a residential project that has obtained a density bonus under article XVI.I of the Santa Ana Municipal Code. Such projects cannot be used to satisfy the inclusionary requirement for another project. (c) Adaptive Reuse. Adaptive reuse development projects pursuant to Chapter 41, Article XVI.II - Adaptive Reuse.
(d) Development Projects Approved Under the Provisions of Ordinance No. NS-2994 Adopted on September 1, 2020. A development project that has received entitlement approvals by city council action prior to November 16, 2021 to construct new residential units is hereby determined to have vested the right to carry out the completion and construction of the project under the regulations and provisions of Ordinance No. NS2994. The vested regulations and provisions in accordance with this section shall terminate if any or all of the entitlement approvals become invalid for any reasons or have expired under the various applicable time limits established in the Santa Ana Municipal Code. A list of these projects and the vested right(s) under Ordinance No. NS-2994 are attached hereto as Exhibit A and is incorporated herein by reference.

Sec. 41-1904. Options to satisfy inclusionary requirements. (a) On-site units. The primary means of complying with the inclusionary requirements of this article shall be the provision of on-site inclusionary units in accordance with section 41-1902 above. A developer may only satisfy the requirements of this article by means of an alternative to on-site inclusionary units in accordance with the requirements and procedures of this section.
(b) Off-site units.
(1) New units. The developer may satisfy the inclusionary unit requirements for the project, in whole or in part by constructing the required new inclusionary housing at a different location within the city borders at the ratio of one square foot of habitable inclusionary unit space for each required habitable square foot. While the total habitable square footage area of the required new inclusionary units must be the same as the sumtotal of the number of habitable square feet for the project as directed by this ordinance, the number of units and bedrooms associated with the off-site units may be approved by the review authority of the city, consistent with the type of affordable housing needed at the time of project review.
(2) Rehabilitated units outside a designated target area. The developer may satisfy the inclusionary unit requirements for the project, in whole or in part by substantially rehabilitating existing housing units elsewhere within the borders of the city City Council 8 – 9 1/18/2022
Ordinance No. NS-XXX

Page 8 of 18 ends

at a rate of one and one-half (1½) habitable square feet per each required habitable square foot of inclusionary units.
(3) Rehabilitated units within a designated target area. Upon application, the developer may satisfy the inclusionary unit requirements for the project, in whole or in part by substantially rehabilitating existing housing units elsewhere within the borders of the city at a rate of one habitable square foot per each required habitable square foot of affordable inclusionary units.
(c) In-lieu fee.
(1) Five (5) or more units. For a residential project comprised of five (5) or more residential lots or residential units, the developer may elect to satisfy the inclusionary unit requirements for the project, in whole or in part, by payment of a fee in-lieu of constructing some or all of the required units. The total amount of the fee allowed by this section shall be calculated using the In-Lieu Fee Schedule in section 41-1904(c)(1)(i) multiplied by the sum total of the number of habitable square feet within the entire project, as measured from the exterior walls of the residential units. This calculation does not include exterior hallways, common areas, landscape, open space or exterior stairways. (i) In-Lieu Fee Schedule
Units/Lots Fee Per Square Foot of
Habitable Area
5 – 9 $6.00
10 – 14 $9.00
15 – 19 $12.00
20 or more $15.00
(ii) Local Skilled and Trained Workforce Incentive. The use of a local skilled and trained workforce shall be phased in over time and shall only apply to a development project proposing twenty (20) or more lots or units opting to exercise the inlieu fee payment optionThe in-lieu fee. The implementation of this subsection shall be phased as follows:
(A) Between November 16, 2021 and December 31, 2025, a
project proposing twenty (20) or more lots or units exercising the option to pay the $15 per square foot in-lieu fee amount shall not be required to utilize a local skilled and trained workforce for completing the construction of the project. for fifteen (15) or more units However, Tthis fee shall be reduced if the developer voluntarily provides the City with an executed enforceable commitment to use a “Skilled and Trained Workforce” as defined in Public Contract Code section 2601 to complete the construction of the project as specified in the table below as follows:

Use of Skilled and Trained
Workforce
Fee Per Square Foot of
Habitable Area
City Council 8 – 10 1/18/2022
Ordinance No. NS-XXX

Page 9 of 18 ends

30% of workforce utilizing
2 or more construction
trades
$10.00
60% of workforce utilizing
3 or more construction
trades
$5.00
A minimum of 2035% of the above work-hours shall be
performed in accordance with local hire policies
approved by the City Council.
(B) Effective January 1, 2026 and thereafter, a project proposing twenty (20) or more lots or units exercising the option to pay the $15 per square foot inlieu fee amount shall be required to provide the City with an executed enforceable commitment that 30 percent of the workforce utilized to complete the construction of the project be derived from a “Skilled and Trained Workforce” as defined in Public Contract Code section 2601; and that a minimum of 35 percent of the required skilled and trained workforce total work-hours shall be performed in accordance with local hire policies approved by the City Council. This fee shall be reduced when the developer commits to a higher utilization level as specified in the table below:

Use of Skilled and Trained
Workforce
Fee Per Square Foot of
Habitable Area
60% of workforce $10.00
90% of workforce $5.00
A minimum of 35% of the above work-hours shall be
performed in accordance with local hire policies
approved by the City Council.
(2) Timing of payment. The total fee amount for the entirety of a project is calculated, determined, and set at the time of issuance of the first building permit for the project. All in-lieu fees allowed by this section shall be paid no later than prior to issuance of the first occupancy approval for any construction which adds net residential units. If the city approves a phased project, a proportional share of the required fee shall be paid within each phase of the residential project. The in-lieu fees collected by the city are city funds over which the city has complete and absolute discretion. (3) Inclusionary housing fund. Fees collected in compliance with this section shall be deposited in the inclusionary housing fund.

City Council 8 – 11 1/18/2022
Ordinance No. NS-XXX

Page 10 of 18 ends

(4) The provisions of Section 41-1904(c)(1) may only be modified by the affirmative vote of at least five (5) members of the City Council.

Sec. 41-1904.1. Inclusionary housing development incentives for production of units.
(a) In order to make the production of new inclusionary units on-site or off-site or offsite rehabilitated units, certain incentives, standards and concessions shall be allowed and prescribed as set forth herein below. Such concessions shall not be available to those developers that choose to pay an in lieu fee rather than build the units. The developer may opt to take advantage of up to two (2) concessions among the following possible concessions:
(1) Parking concession. One on-site parking space for each zero to one bedroom unit; two (2) on-site parking spaces for each two (2) to three (3) bedroom unit; two and one-half (2½) parking spaces for each four (4) or more bedroom unit. (2) Concession on one of the following Zoning Code site development standards:
(i) Setback reduction of up to twenty-five (25) percent reduction on subject property;
(ii) Height increase of up to twenty (20) additional feet. (b) A developer of a for sale residential project proposing to provide on-site moderate income units and a surrounding community benefit may opt to take advantage of up to three (3) of the above concessions. The surrounding community benefit will include but not be limited to park improvements, urban community gardens, developer-funded down payment assistance, or subsidy of services, activities or programs. (1) Local Density Bonus. For each 1 percent increase above 5 percent in the percentage of for-sale units affordable to moderate income households, the base density shall be increased by 1.5 percent up to a maximum of 35 percent.

Sec. 41-1905. Housing plan and housing agreement.
(a) Submittal and execution. The developer shall comply with the following requirements:
(1) Inclusionary housing plan. The developer shall submit an inclusionary housing plan in a form specified by the executive director, detailing how the provisions of this article will be implemented for the proposed residential project. The inclusionary housing plan and its supportive documents, plans, and details shall be submitted at the same time as the site plan and application materials for the original project. All inclusionary housing plans shall be subject to the approval of the executive director and subject to appeal processes and procedures set forth in the Santa Ana Municipal Code.

City Council 8 – 12 1/18/2022
Ordinance No. NS-XXX

Page 11 of 18 ends

2) Inclusionary housing agreement. The developer shall execute and cause to be recorded an inclusionary housing agreement. The inclusionary housing agreement shall be a legally binding agreement between the developer and the city, executed by the city manager, or his or her designee, and in a form and substance satisfactory to the executive director and the city attorney, and containing those provisions necessary to ensure that the requirements of this article are satisfied, whether through the provision of inclusionary units or through an approved alternative method. (b) Discretionary approvals. No discretionary approval shall be issued for a residential project subject to this article until the developer has submitted an inclusionary housing plan.
(c) Issuance of building permit. No building permit shall be issued for a residential project subject to this article unless the executive director has approved the inclusionary housing plan, and any required inclusionary housing agreement has been recorded. (d) Issuance of certificate of occupancy. A certificate of occupancy shall not be issued for a residential project subject to this article unless the approved inclusionary housing plan has been fully implemented.

Sec. 41-1906. Standards.
(a) Location within project, relationship to non-inclusionary units. All inclusionary units shall be:
(1) Reasonably dispersed throughout the residential project; (2) Proportional, in number of bedrooms, gross floor area of habitable space, and location, to the market rate units;
(3) Comparable to the market rate units included in the residential project in terms of design, materials, finished quality, and appearance; and (4) Permitted the same access to project amenities and recreational facilities, as are market rate units.
(b) Timing of construction. All inclusionary units in a residential project shall be constructed concurrent with, or before the construction of the market rate units. If the city approves a phased project, a proportional share of the required inclusionary units shall be provided within each phase of the residential project. (c) Location outside the proposed original project. For projects where the developer proposes to either produce new inclusionary units or rehabilitate existing off-site units to meet the inclusionary affordable housing requirements of this ordinance, the off-site project(s) containing the required inclusionary units shall be subject to the following requirements:

City Council 8 – 13 1/18/2022
Ordinance No. NS-XXX

Page 12 of 18 ends

(1) The sum-total area (in habitable square feet) of all the newly constructed off-site inclusionary units shall be the same number of habitable square feet of inclusionary area as required by this ordinance. For the purpose of the calculation of the number of square feet of required inclusionary housing, the total gross habitable square feet of the housing units of the original market rate project shall be used, as measured from exterior walls to exterior walls of the market units provided as the base for calculation. The common areas, exterior hallways, stairways, patios, and balconies shall not be calculated in determining the number of required square feet of inclusionary housing production. All new or rehabilitated units must meet all current zoning and general plan standards.
(2) While the total number of square feet of inclusionary housing requirement is calculated based on the requirements of this ordinance, the number of units, bedrooms and other amenities on the proposed off-site inclusionary housing location shall be approved by the review authority commensurate with the size and type of units most in demand at the time of submittal of the application.
(3) Any off-site affordable inclusionary housing project shall be substantially comparable to the market rate units included in the residential project in terms of quality of design, materials and finishes.
(4) If tenants are displaced due to rehabilitation of housing to meet the inclusionary unit requirement, the developer shall be responsible for relocation costs as required by state law.
(5) No city, housing authority, or public funds, subsidies, or participation of any kind shall be expended on the production or building of any inclusionary housing projects associated with meeting the inclusionary unit requirement. (d) Timing of construction. All inclusionary units in a residential project or proposed off-site new inclusionary units or rehabilitated units shall be constructed concurrent with, or before the construction of the market rate units. If the city approves a phased project, a proportional share of the required inclusionary units shall be provided within each phase of the residential project.
(e) Units for sale.
(1) Time limit for inclusionary restrictions. A unit for sale shall be restricted to the target income level group at the applicable affordable housing cost for a minimum of fifty-five (55) years.
(2) Certification of purchasers. The developer and all subsequent owners of an inclusionary unit offered for sale shall certify, on a form provided by the city, the income of the purchaser and that such owners will live in such inclusionary unit as their primary residence.

City Council 8 – 14 1/18/2022
Ordinance No. NS-XXX

Page 13 of 18 ends

(3) Resale price control. In order to maintain the availability of inclusionary units required by this article, the resale price of an owner occupied inclusionary unit shall be limited to the lesser of the fair market value of the unit as established by a licensed real estate agent based upon three (3) comparable properties or the restricted resale price.

For these purposes, the restricted resale price shall be the applicable affordable housing cost.
(4) Inheritance of inclusionary units. Upon the death of an owner of an owneroccupied inclusionary unit, title in the property may transfer to the surviving joint tenant or heir (in the case of the death of a sole owner or all owners of the household). (5) Forfeiture. If an inclusionary unit for sale is sold for an amount in excess of the resale price controls required by this section, the buyer and the seller shall be jointly and severally liable to the city for the amount in excess of the affordable housing cost at the time of such sale of the inclusionary unit. Recovered funds shall be deposited into the inclusionary housing fund. Notwithstanding the foregoing, city may allow the buyer and seller to cure any violation of the resale price controls within one hundred eighty (180) days.
(f) Rental units.
(1) Time limit for inclusionary restrictions. A rental inclusionary unit shall remain restricted to the target income level group at the applicable affordable housing cost for fifty-five (55) years.
(2) Certification of renters. The owner of any rental inclusionary unit shall certify, on a form provided by the city, the income of all members of the household above the age of eighteen (18) at the time of the initial rental and annually thereafter. (3) Forfeiture. Any lessor who leases an inclusionary unit in violation of this article shall be required to forfeit to the city all money so obtained. Recovered funds shall be deposited into the inclusionary housing fund.
(g) Execution and recording of documents. The executive director may require the execution and recording of whatever documents are required to ensure enforcement of this section; including, but not limited to, promissory notes, deeds of trust, resale restrictions, rights of first refusal, options to purchase, and/or other documents, which shall be recorded against all inclusionary units.
(h) General prohibitions.
(1) No person shall sell or rent an inclusionary unit at a price or rent in excess of the maximum amount allowed by any restriction placed on the unit in accordance with this article.

City Council 8 – 15 1/18/2022
Ordinance No. NS-XXX

Page 14 of 18 ends

(2) No person shall sell or rent an inclusionary unit to a person or persons that do not meet the income restrictions placed on the unit in accordance with this article. (3) No person shall provide false or materially incomplete information to the city or to a seller or lessor of an inclusionary unit to obtain occupancy of housing for which that person is not eligible.
(i) Principal residency requirement.

1. The owner or lessee of an inclusionary unit shall reside in the unit for not less than ten (10) out of every twelve (12) months.

2. No owner or lessee of an inclusionary unit shall lease or sublease, as applicable, an inclusionary unit without the prior permission of the executive director.

Sec. 41-1907. Reserved.

Sec. 41-1908. Enforcement.
(a) Violation. Any violation of this article constitutes a misdemeanor. (b) Forfeiture of funds. Any individual who sells an inclusionary unit in violation of this article shall be required to forfeit any money in excess of the affordable housing cost at such time. Any individual who rents an inclusionary unit in violation of this article shall be required to forfeit all money so obtained. Recovered funds shall be deposited into the inclusionary housing fund.
(c) Legal actions. The city may institute any appropriate legal actions or proceedings necessary to ensure compliance with this article, including actions:
(1) To disapprove, revoke, or suspend any permit, including a building permit, certificate of occupancy, or discretionary approval; and (2) For injunctive relief or damages.
(d) Recovery of costs. In any action to enforce this article, or an inclusionary housing agreement recorded hereunder, the city shall be entitled to recover its reasonable attorney's fees and costs.

Sec. 41-1909. Inclusionary housing fund.
(a) Inclusionary housing fund. There is hereby established a separate fund of the city, to be known as the inclusionary housing fund. All monies collected pursuant to this article shall be deposited in the inclusionary housing fund. Additional monies from other sources may be deposited in the inclusionary housing fund. The monies deposited in the inclusionary housing fund shall be subject to the following conditions:
(1) Monies deposited into the inclusionary housing fund must be used to increase and improve the supply of housing affordable to moderate, low, very low, and extremely low income households in the city as specified in the city's affordable housing City Council 8 – 16 1/18/2022
Ordinance No. NS-XXX

Page 15 of 18 ends

funds policies and procedures. A priority will be on the creation of affordable housing opportunities or units from the existing market rate housing stock rather than construction of new affordable housing units and on the creation of new affordable housing opportunities for large families currently living in the City. This includes, but is not limited to, the purchase and rehabilitation of units for sale. Monies may also be used to pay for one-time programs for code enforcement, quality of life and general health and safety activities. Monies may also be used to cover reasonable administrative or related expenses associated with the administration of this article. (2) The fund shall be administered by the executive director, or his or her designee, who may develop procedures in the city's affordable housing funds policies and procedures to implement the purposes of the inclusionary housing fund consistent with the requirements of this article and any adopted budget of the city. (3) Monies deposited in accordance with this section shall be used in accordance with the affordable housing funds policies and procedures, housing element, consolidated plan, or subsequent plan adopted by the city council to construct, rehabilitate, or subsidize affordable housing or to recapture affordable housing at risk of market conversion, or to assist other government entities, private organizations, or individuals to do so. Permissible uses include, but are not limited to, assistance to housing development corporations, equity participation loans, grants, pre-home ownership coinvestment, pre-development loan funds, participation leases, or other public-private partnership arrangements. The inclusionary housing fund may be used for the benefit of both rental and owner-occupied housing.
(4) A developer receiving funding from the inclusionary housing fund shall implement a local preference in their resident selection criteria and marketing policies meeting guidelines established by the executive director. (5) A developer receiving funding from the inclusionary housing fund, as well as its contractors and subcontractors at every tier performing work for the new housing units is encouraged and should to negotiate in good faith to provide the City with an enforceable commitment that a minimum 30% of the labor utilizing 2 or more construction trades be performed by a “Skilled and Trained Workforce” as defined in Public Contract Code section 2601 to complete the construction of the project. and If so provided, shall also include a minimum of 35% of such labor all work-hours for the project shall be performed in accordance with local hire policies approved by the City Council.

Sec. 41-1910. Administrative.
(a) In-lieu fee calculation. The amount per square foot of the inclusionary housing inlieu fee shall be subject to city council review and consideration as needed.

City Council 8 – 17 1/18/2022
Ordinance No. NS-XXX

Page 16 of 18 ends

(b) Administration fees. The council may by resolution establish reasonable fees and deposits for the administration of this article including an annual monitoring fee and an inclusionary housing plan submittal fee.
(c) Monitoring/audits. At the time of initial occupancy, and annually thereafter, the city will monitor the project to ensure that the income verifications are correct and in compliance with the inclusionary housing administrative procedures. For ownership units, the city shall monitor to verify that owner-occupancy requirements are maintained.

Developer/property owners are required to cooperate with the city in promptly providing all information requested by the city in monitoring compliance with program requirements.

The city will conduct periodic random quality control audits of inclusionary units to ensure compliance with rules and requirements. Such audits may include verification of continued occupancy in inclusionary units by eligible tenants, compliance with the inclusionary housing plan and agreement, and physical inspections of the residential project.
(e) Administrative procedures. The city manager is hereby authorized and directed to promulgate administrative procedures for the implementation of this article.

Secs. 41-1911—41-1999. Reserved.

Section 5. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional.

Section 6. This Ordinance shall become effective thirty (30) days after its adoption.

City Council 8 – 18 1/18/2022
Ordinance No. NS-XXX

Page 17 of 18 ends

Section 7. The Clerk of the Council shall certify the adoption of this ordinance and shall cause the same to be published as required by law.

ADOPTED this _______ day of ___________, 2021.

_________________________
Vicente Sarmiento
Mayor
APPROVED AS TO FORM:

Sonia R. Carvalho, City Attorney
By:_________________________
John M. Funk
Sr. Assistant City Attorney
AYES: Councilmembers ______________________________________ NOES: Councilmembers _______________________________________ ABSTAIN: Councilmembers _______________________________________ NOT PRESENT: Councilmembers _______________________________________ City Council 8 – 19 1/18/2022
Ordinance No. NS-XXX

Page 18 of 18 ends

CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Daisy Gomez, Clerk of the Council, do hereby attest to and certify the attached Ordinance No. NS-____________ to be the original ordinance adopted by the City Council of the City of Santa Ana on _______________, and that said ordinance was published in accordance with the Charter of the City of Santa Ana.

Date: ________________ ____________________________________ Clerk of the Council
City of Santa Ana
City Council 8 – 20 1/18/2022
Ordinance No. NS-XXX

Page 1 of 17 ends

ORDINANCE NO. NS-________
ZONING ORDINANCE AMENDMENT NO. 2021-03 AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

SANTA ANA REPEALING AND REENACTING IN ITS
ENTIRETY ARTICLE XVIII.I. OF CHAPTER 41 OF THE

SANTA ANA MUNICIPAL CODE REGARDING THE

HOUSING OPPORTUNITY ORDINANCE

THE CITY COUNCIL OF THE CITY OF SANTA ANA HEREBY ORDAINS AS FOLLOWS:

Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows:

A. On November 28, 2011, the Santa Ana City Council adopted Ordinance No.

NS-2825, known as the Housing Opportunity Ordinance and appearing as “Article XVIII.I. – Housing Opportunity Ordinance” (“Housing Opportunity Ordinance”) of Chapter 41 of the Santa Ana Municipal Code. The Housing Opportunity Ordinance was adopted to implement the City’s Housing Element Goal of providing affordable housing within the City.

B. On September 1, 2015, the City Council adopted Ordinance No. NS-2881, which amended the Housing Opportunity Ordinance in various respects, including applicability, options to satisfy inclusionary requirements, and calculation of the in-lieu housing fee. These amendments were intended to make the inclusionary housing requirements more predictable for housing developers and to incentivize the production of more affordable housing.

C. In response to impacts of the COVID-19 pandemic on the development and construction of housing in the City, including the reduction of housing starts, the City Council adopted Ordinance No. NS-2994 on September 1, 2020. Ordinance No. NS2994 further amended the Housing Opportunity Ordinance to lower the in-lieu housing fee for all projects from $15 to $5 per square foot, adjust the trigger of the ordinance, and expand the eligible uses of in-lieu fees collected by the City.

D. On March 2, 2021, at the direction of the City Council, an Ad Hoc Committee for Housing was formed. The Ad Hoc Committee reviewed the Housing Opportunity Ordinance and recommended certain changes. The Ad Hoc Committee’s recommendations were presented and discussed at the City Council Meeting on July 6, 2021.

E. On July 26, 2021, the City Council conducted a work-study session to further evaluate the Committee’s recommendations and to receive input from key stakeholders and members of the public. The City Council provided direction to staff to prepare amendments to the Housing Opportunity Ordinance concerning the applicability City Council 8 – 21 1/18/2022
Ordinance No. NS-XXX

Page 2 of 17 ends

and triggers for the ordinance, adjustments to the in-lieu fee calculation, set-aside units, and options for satisfaction of inclusionary requirements.

F. On September 7, 2021, the City Council further considered this matter and provided additional direction to staff regarding proposed amendments to the Housing Opportunity Ordinance.

G. At the City Council meeting of October 5, 2021, staff received direction to initiate the adoption hearing in order for the City Council to consider the changes recommended by the Housing Ad Hoc Committee.

H. On October 25, 2021, the Planning Commission held a duly noticed public hearing on the proposed amendments and considered the staff report, recommendations by staff, and public testimony concerning the proposed Ordinance. The Planning Commission recommended that the City Council adopt the proposed Ordinance.

I. The Request for City Council Action for this Ordinance dated November 16 and December 7, 2021 and duly signed by the Executive Director of the Planning and Building Agency shall, by this reference, be incorporated herein, and together with this ordinance, any amendments or supplements, and oral testimony, constitute the necessary findings for this ordinance.

Section 2. The City Council finds and determines that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, as there is no possibility it will have a significant effect on the environment and it is not a "project", as defined in Section 15378 of the CEQA Guidelines. Furthermore, the proposed Ordinance falls within the "common sense" CEQA exemption set forth in CEQA Guidelines Section 15061(b)(3), excluding projects where "it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment." Adoption of this Ordinance will not have a significant effect on the environment because the proposed changes will only modernize, update, and clarify existing affordable and inclusionary housing requirements responding to the current economic and housing trends in the City and will not cause a physical change in the environment.

Section 3. Article XVIII.I of Chapter 41 of the Santa Ana Municipal Code is hereby repealed in its entirety.

Section 4. Article XVIII.I. of Chapter 41 of the Santa Ana Municipal Code is hereby reenacted and amended to read in its entirety as follows:

ARTICLE XVIII.I. - 2021 AFFORDABLE HOUSING OPPORTUNITY AND CREATION

ORDINANCE
City Council 8 – 22 1/18/2022
Ordinance No. NS-XXX

Page 3 of 17 ends

Sec. 41-1900. Purpose.

This article establishes standards and procedures to encourage the development of housing that is affordable to a range of households with varying income levels. The purpose of this article is to encourage the development and availability of affordable housing by requiring the inclusion of affordable housing units within new developments when the number of units exceed the densities permitted under the general plan, zoning classification, or the conversion of rental units to condominium ownership.

Sec. 41-1901. Definitions.

As used in this article, the following terms shall have the following meanings:

Adjusted for household size appropriate for the unit means a household of one person in the case of a studio unit, two (2) persons in the case of a one-bedroom unit, three (3) persons in the case of a two-bedroom unit, four (4) persons in the case of a threebedroom unit, and five (5) persons in the case of a four-bedroom unit.

Administrative procedures means those regulations promulgated by the executive director pursuant to section 41-1910 of this article.

Affordable housing cost means the total housing costs paid by a qualifying household, which shall not exceed the fraction of gross income specified, as follows:

Extremely low-income households. Thirty (30) percent of the income of a household earning thirty (30) percent of the Orange County median income adjusted for family size appropriate for the unit.

Very low-income households. Thirty (30) percent of the income of a household earning fifty (50) percent of the Orange County median income adjusted for family size appropriate for the unit.

Low-income households. Thirty (30) percent of the income of a household earning eighty (80) percent of the Orange County median income for family size appropriate for the unit.

Moderate-income households. Thirty (30) percent of the income of a household earning one hundred twenty (120) percent of the Orange County median income adjusted for family size appropriate for the unit.

The qualifying limits for extremely low-income, very low-income, low-income and moderate-income households are established and amended annually pursuant to Section 8 of the United States Housing Act of 1937. The limits are published by the Secretary of Housing and Urban Development.

Base Density means the maximum number of dwelling units allowed per acre of land within each land use category designated in the General Plan.

Developer means any association, corporation, firm, joint venture, partnership, person, or any entity or combination of entities, which seeks city approval for all or part of a residential project.

City Council 8 – 23 1/18/2022
Ordinance No. NS-XXX

Page 4 of 17 ends

Development agreement means an agreement approved by the city council between a property owner and the city pursuant to Government Code section 65864, et seq.

Executive director means the executive director of community development for the city.

General plan means the adopted general plan for the City of Santa Ana.

Inclusionary housing agreement means a legally binding agreement between the developer and the city, in a form and substance satisfactory to the executive director and the city attorney, and containing those provisions necessary to ensure that the requirements of this article are satisfied, whether through the provision of inclusionary units or through an approved alternative method.

Inclusionary housing fund means the fund created by the city in which all fees collected in compliance with this article shall be deposited.

Inclusionary housing plan means the plan submitted by the developer, in a form specified by the executive director, detailing how the provisions of this article will be implemented for the proposed residential project.

Inclusionary unit means a dwelling unit that will be offered for sale or rent to extremely low, very low, low, or moderate-income households, at an affordable housing cost, in compliance with this article.

Low-income units, very low-income units, and extremely low-income units means inclusionary units restricted to occupancy by low, very low, and extremely low-income households, respectively, at an affordable housing cost.

Market rate units means dwelling units in a residential project that are not inclusionary units.

Moderate-income units means inclusionary units restricted to occupancy by moderate-income households at an affordable housing cost.

Regulatory agreement means an agreement entered into between the City of Santa Ana or the Santa Ana Community Development Agency and a developer by which the developer covenants to keep certain housing units at an affordable housing cost for a specified period of time.

Rehabilitated units/rehabilitation means the improvement of a unit in substandard condition to a decent, safe and sanitary level. Units are in substandard condition when, while they may be structurally sound, they do not provide safe and adequate shelter, and in their present condition endanger the health, safety or well-being of the occupants.

Residential project/project means any of the following:

A subdivision resulting in the creation of five (5) or more residential lots or residential condominium units; or
The new construction of a project consisting of five (5) or more multi-family units; or
The new construction of five (5) or more separate houses or dwelling units; or City Council 8 – 24 1/18/2022
Ordinance No. NS-XXX

Page 5 of 17 ends

The conversion of five (5) or more existing residential rental units to condominium ownership.

Target area means that area designated by the city from time to time, on an as-needed basis, as a priority area for rehabilitation due to health and safety concerns.

Total housing costs the total monthly or annual recurring expenses required of a household to obtain shelter. For a rental unit, total housing costs shall include the monthly rent payment and utilities paid by the tenant (excluding telephone and television). For an ownership unit, total housing costs shall include the mortgage payment (principal and interest), insurance, homeowners' association dues (if applicable), private mortgage insurance (if applicable), taxes, utilities, an allowance for maintenance and any other related assessments.

Sec. 41-1902. Applicability and inclusionary unit requirements. (a) Applicability. The requirements of this article shall apply to any new project comprised of five (5) or more residential lots or residential units, including new construction and condominium conversions, which meets one or all of the following applicability thresholds:
(1) A change in use to allow for residential or that exceeds the general plan or zoning prescribed densities or percentage of residential development of the subject property at the time of application.
(2) Implementation of the permitted residential density or percentage of residential development allowed as a result of city initiated zone changes or city initiated general plan amendments after November 28, 2011.
(3) Increase of the permitted percentage of residential development allowed for a mixed-use development above the percentage permitted under the zoning classification at the time of application.
(4) Development of new residential uses or increase of the permitted residential density or percentage of residential development within an overlay zone approved pursuant to Division 28 of Article I of this Chapter.
(5) Conversion of rental units to condominium ownership. (b) Applications. The inclusionary requirements shall only apply to the incremental units beyond that which is allowed as prescribed in Subsection (a) above. (c) Units for sale. If the new residential project consists of units for sale, then a minimum of five (5) percent of the total number of units in the project shall be sold to moderate-income households.
(d) Rental units. If the new residential project consists of rental units, the inclusionary units shall be constructed as follows:

City Council 8 – 25 1/18/2022
Ordinance No. NS-XXX

Page 6 of 17 ends

(1) A minimum of fifteen (15) percent of the units shall be rented to low-income households, or
(2) A minimum of ten (10) percent shall be rented to very low-income households, or
(3) A minimum of five (5) percent shall be rented to extremely low-income households, or
(4) A minimum of ten (10) percent shall be available at an affordable housing cost of which five (5) percent rented to low-income households, three (3) percent rented to very low-income households, and two (2) percent rented to extremely low-income households.
(e) Rounding of quantities in calculations. In calculating the required number of inclusionary units, fractional units shall be rounded-up to the next whole unit. The developer may choose to pay an in-lieu fee set forth in section 41-1904(c) for the fractional units, which shall be calculated based on the number of habitable square feet applicable in each case.
(f) Displacement of existing inclusionary units. Notwithstanding any other provision of this article, any residential project subject to this article that results in the displacement of extremely low, very low and/or low-income household(s) shall be required to provide onsite inclusionary units as required by this article. (g) Compliance with article. All inclusionary units required by this article shall be sold or rented in compliance with this article.

Sec. 41-1903. Exempt projects.

The following are exempt from the requirements of this article:
(a) Development agreements. A residential project that is the subject of a development agreement under applicable provisions of the California Government Code that expressly provides for an exclusion to this article, provides for a different amount of inclusionary units, or provides for a different specified method for determining the in-lieu fee provisions of this ordinance, such as the timing of payment or the point in time for determining the applicable in-lieu fee amount, to satisfy the inclusionary units from that specified by this article.
(b) Project with regulatory agreement. A residential project for which a regulatory agreement has been approved, provided that the regulatory agreement is effective at the time the residential project would otherwise be required to comply with the requirements of this article, and there is no uncured breach of the regulatory agreement before issuance of a certificate of occupancy for the project. This may include a residential project that has City Council 8 – 26 1/18/2022
Ordinance No. NS-XXX

Page 7 of 17 ends

obtained a density bonus under article XVI.I of the Santa Ana Municipal Code. Such projects cannot be used to satisfy the inclusionary requirement for another project. (c) Adaptive Reuse. Adaptive reuse development projects pursuant to Chapter 41, Article XVI.II - Adaptive Reuse.
(d) Development Projects Approved Under the Provisions of Ordinance No. NS-2994 Adopted on September 1, 2020. A development project that has received entitlement approvals by city council action prior to November 16, 2021 to construct new residential units is hereby determined to have vested the right to carry out the completion and construction of the project under the regulations and provisions of Ordinance No. NS2994. The vested regulations and provisions in accordance with this section shall terminate if any or all of the entitlement approvals become invalid for any reasons or have expired under the various applicable time limits established in the Santa Ana Municipal Code. A list of these projects and the vested right(s) under Ordinance No. NS-2994 are attached hereto as Exhibit A and is incorporated herein by reference.

Sec. 41-1904. Options to satisfy inclusionary requirements. (a) On-site units. The primary means of complying with the inclusionary requirements of this article shall be the provision of on-site inclusionary units in accordance with section 41-1902 above. A developer may only satisfy the requirements of this article by means of an alternative to on-site inclusionary units in accordance with the requirements and procedures of this section.
(b) Off-site units.
(1) New units. The developer may satisfy the inclusionary unit requirements for the project, in whole or in part by constructing the required new inclusionary housing at a different location within the city borders at the ratio of one square foot of habitable inclusionary unit space for each required habitable square foot. While the total habitable square footage area of the required new inclusionary units must be the same as the sumtotal of the number of habitable square feet for the project as directed by this ordinance, the number of units and bedrooms associated with the off-site units may be approved by the review authority of the city, consistent with the type of affordable housing needed at the time of project review.
(2) Rehabilitated units outside a designated target area. The developer may satisfy the inclusionary unit requirements for the project, in whole or in part by substantially rehabilitating existing housing units elsewhere within the borders of the city at a rate of one and one-half (1½) habitable square feet per each required habitable square foot of inclusionary units.
(3) Rehabilitated units within a designated target area. Upon application, the developer may satisfy the inclusionary unit requirements for the project, in whole or in part by substantially rehabilitating existing housing units elsewhere within the borders of City Council 8 – 27 1/18/2022
Ordinance No. NS-XXX

Page 8 of 17 ends

the city at a rate of one habitable square foot per each required habitable square foot of affordable inclusionary units.
(c) In-lieu fee.
(1) Five (5) or more units. For a residential project comprised of five (5) or more residential lots or residential units, the developer may elect to satisfy the inclusionary unit requirements for the project, in whole or in part, by payment of a fee in-lieu of constructing some or all of the required units. The total amount of the fee allowed by this section shall be calculated using the In-Lieu Fee Schedule in section 41-1904(c)(1)(i) multiplied by the sum total of the number of habitable square feet within the entire project, as measured from the exterior walls of the residential units. This calculation does not include exterior hallways, common areas, landscape, open space or exterior stairways. (i) In-Lieu Fee Schedule
Units/Lots Fee Per Square Foot of
Habitable Area
5 – 9 $6.00
10 – 14 $9.00
15 – 19 $12.00
20 or more $15.00
(ii) Local Skilled and Trained Workforce. The use of a local skilled and trained workforce shall be phased in over time and shall only apply to a development project proposing twenty (20) or more lots or units opting to exercise the in-lieu fee payment option. The implementation of this subsection shall be phased as follows:
(A) Between November 16, 2021 and December 31, 2025, a
project proposing twenty (20) or more lots or units exercising the option to pay the $15 per square foot in-lieu fee amount shall not be required to utilize a local skilled and trained workforce for completing the construction of the project. However, this fee shall be reduced if the developer provides the City with an executed enforceable commitment to use a “Skilled and Trained Workforce” as defined in Public Contract Code section 2601 to complete the construction of the project as specified in the table below:

Use of Skilled and Trained
Workforce
Fee Per Square Foot of
Habitable Area
30% of workforce utilizing
2 or more construction
trades
$10.00
60% of workforce utilizing
3 or more construction
trades
$5.00
City Council 8 – 28 1/18/2022
Ordinance No. NS-XXX

Page 9 of 17 ends

A minimum of 20% of the above work-hours shall be
performed in accordance with local hire policies
approved by the City Council.
(B) Effective January 1, 2026 and thereafter, a project proposing twenty (20) or more lots or units exercising the option to pay the $15 per square foot inlieu fee amount shall be required to provide the City with an executed enforceable commitment that 30 percent of the workforce utilized to complete the construction of the project be derived from a “Skilled and Trained Workforce” as defined in Public Contract Code section 2601; and that a minimum of 35 percent of the required skilled and trained workforce total work-hours shall be performed in accordance with local hire policies approved by the City Council. This fee shall be reduced when the developer commits to a higher utilization level as specified in the table below:

Use of Skilled and Trained
Workforce
Fee Per Square Foot of
Habitable Area
60% of workforce $10.00
90% of workforce $5.00
A minimum of 35% of the above work-hours shall be
performed in accordance with local hire policies
approved by the City Council.
(2) Timing of payment. The total fee amount for the entirety of a project is calculated, determined, and set at the time of issuance of the first building permit for the project. All in-lieu fees allowed by this section shall be paid no later than prior to issuance of the first occupancy approval for any construction which adds net residential units. If the city approves a phased project, a proportional share of the required fee shall be paid within each phase of the residential project. The in-lieu fees collected by the city are city funds over which the city has complete and absolute discretion. (3) Inclusionary housing fund. Fees collected in compliance with this section shall be deposited in the inclusionary housing fund.
(4) The provisions of Section 41-1904(c)(1) may only be modified by the affirmative vote of at least five (5) members of the City Council.

Sec. 41-1904.1. Inclusionary housing development incentives for production of units.
(a) In order to make the production of new inclusionary units on-site or off-site or offsite rehabilitated units, certain incentives, standards and concessions shall be allowed City Council 8 – 29 1/18/2022
Ordinance No. NS-XXX

Page 10 of 17 ends

and prescribed as set forth herein below. Such concessions shall not be available to those developers that choose to pay an in lieu fee rather than build the units. The developer may opt to take advantage of up to two (2) concessions among the following possible concessions:
(1) Parking concession. One on-site parking space for each zero to one bedroom unit; two (2) on-site parking spaces for each two (2) to three (3) bedroom unit; two and one-half (2½) parking spaces for each four (4) or more bedroom unit. (2) Concession on one of the following Zoning Code site development standards:
(i) Setback reduction of up to twenty-five (25) percent reduction on subject property;
(ii) Height increase of up to twenty (20) additional feet. (b) A developer of a for sale residential project proposing to provide on-site moderate income units and a surrounding community benefit may opt to take advantage of up to three (3) of the above concessions. The surrounding community benefit will include but not be limited to park improvements, urban community gardens, developer-funded down payment assistance, or subsidy of services, activities or programs. (1) Local Density Bonus. For each 1 percent increase above 5 percent in the percentage of for-sale units affordable to moderate income households, the base density shall be increased by 1.5 percent up to a maximum of 35 percent.

Sec. 41-1905. Housing plan and housing agreement.
(a) Submittal and execution. The developer shall comply with the following requirements:
(1) Inclusionary housing plan. The developer shall submit an inclusionary housing plan in a form specified by the executive director, detailing how the provisions of this article will be implemented for the proposed residential project. The inclusionary housing plan and its supportive documents, plans, and details shall be submitted at the same time as the site plan and application materials for the original project. All inclusionary housing plans shall be subject to the approval of the executive director and subject to appeal processes and procedures set forth in the Santa Ana Municipal Code. 2) Inclusionary housing agreement. The developer shall execute and cause to be recorded an inclusionary housing agreement. The inclusionary housing agreement shall be a legally binding agreement between the developer and the city, executed by the city manager, or his or her designee, and in a form and substance satisfactory to the executive director and the city attorney, and containing those provisions necessary to ensure that the requirements of this article are satisfied, whether through the provision of inclusionary units or through an approved alternative method. (b) Discretionary approvals. No discretionary approval shall be issued for a residential project subject to this article until the developer has submitted an inclusionary housing plan.

City Council 8 – 30 1/18/2022
Ordinance No. NS-XXX

Page 11 of 17 ends

(c) Issuance of building permit. No building permit shall be issued for a residential project subject to this article unless the executive director has approved the inclusionary housing plan, and any required inclusionary housing agreement has been recorded. (d) Issuance of certificate of occupancy. A certificate of occupancy shall not be issued for a residential project subject to this article unless the approved inclusionary housing plan has been fully implemented.

Sec. 41-1906. Standards.
(a) Location within project, relationship to non-inclusionary units. All inclusionary units shall be:
(1) Reasonably dispersed throughout the residential project; (2) Proportional, in number of bedrooms, gross floor area of habitable space, and location, to the market rate units;
(3) Comparable to the market rate units included in the residential project in terms of design, materials, finished quality, and appearance; and (4) Permitted the same access to project amenities and recreational facilities, as are market rate units.
(b) Timing of construction. All inclusionary units in a residential project shall be constructed concurrent with, or before the construction of the market rate units. If the city approves a phased project, a proportional share of the required inclusionary units shall be provided within each phase of the residential project. (c) Location outside the proposed original project. For projects where the developer proposes to either produce new inclusionary units or rehabilitate existing off-site units to meet the inclusionary affordable housing requirements of this ordinance, the off-site project(s) containing the required inclusionary units shall be subject to the following requirements:
(1) The sum-total area (in habitable square feet) of all the newly constructed off-site inclusionary units shall be the same number of habitable square feet of inclusionary area as required by this ordinance. For the purpose of the calculation of the number of square feet of required inclusionary housing, the total gross habitable square feet of the housing units of the original market rate project shall be used, as measured from exterior walls to exterior walls of the market units provided as the base for calculation. The common areas, exterior hallways, stairways, patios, and balconies shall not be calculated in determining the number of required square feet of inclusionary housing production. All new or rehabilitated units must meet all current zoning and general plan standards.

City Council 8 – 31 1/18/2022
Ordinance No. NS-XXX

Page 12 of 17 ends

(2) While the total number of square feet of inclusionary housing requirement is calculated based on the requirements of this ordinance, the number of units, bedrooms and other amenities on the proposed off-site inclusionary housing location shall be approved by the review authority commensurate with the size and type of units most in demand at the time of submittal of the application.
(3) Any off-site affordable inclusionary housing project shall be substantially comparable to the market rate units included in the residential project in terms of quality of design, materials and finishes.
(4) If tenants are displaced due to rehabilitation of housing to meet the inclusionary unit requirement, the developer shall be responsible for relocation costs as required by state law.
(5) No city, housing authority, or public funds, subsidies, or participation of any kind shall be expended on the production or building of any inclusionary housing projects associated with meeting the inclusionary unit requirement. (d) Timing of construction. All inclusionary units in a residential project or proposed off-site new inclusionary units or rehabilitated units shall be constructed concurrent with, or before the construction of the market rate units. If the city approves a phased project, a proportional share of the required inclusionary units shall be provided within each phase of the residential project.
(e) Units for sale.
(1) Time limit for inclusionary restrictions. A unit for sale shall be restricted to the target income level group at the applicable affordable housing cost for a minimum of fifty-five (55) years.
(2) Certification of purchasers. The developer and all subsequent owners of an inclusionary unit offered for sale shall certify, on a form provided by the city, the income of the purchaser and that such owners will live in such inclusionary unit as their primary residence.
(3) Resale price control. In order to maintain the availability of inclusionary units required by this article, the resale price of an owner occupied inclusionary unit shall be limited to the lesser of the fair market value of the unit as established by a licensed real estate agent based upon three (3) comparable properties or the restricted resale price.

For these purposes, the restricted resale price shall be the applicable affordable housing cost.
(4) Inheritance of inclusionary units. Upon the death of an owner of an owneroccupied inclusionary unit, title in the property may transfer to the surviving joint tenant or heir (in the case of the death of a sole owner or all owners of the household).

City Council 8 – 32 1/18/2022
Ordinance No. NS-XXX

Page 13 of 17 ends

(5) Forfeiture. If an inclusionary unit for sale is sold for an amount in excess of the resale price controls required by this section, the buyer and the seller shall be jointly and severally liable to the city for the amount in excess of the affordable housing cost at the time of such sale of the inclusionary unit. Recovered funds shall be deposited into the inclusionary housing fund. Notwithstanding the foregoing, city may allow the buyer and seller to cure any violation of the resale price controls within one hundred eighty (180) days.
(f) Rental units.
(1) Time limit for inclusionary restrictions. A rental inclusionary unit shall remain restricted to the target income level group at the applicable affordable housing cost for fifty-five (55) years.
(2) Certification of renters. The owner of any rental inclusionary unit shall certify, on a form provided by the city, the income of all members of the household above the age of eighteen (18) at the time of the initial rental and annually thereafter. (3) Forfeiture. Any lessor who leases an inclusionary unit in violation of this article shall be required to forfeit to the city all money so obtained. Recovered funds shall be deposited into the inclusionary housing fund.
(g) Execution and recording of documents. The executive director may require the execution and recording of whatever documents are required to ensure enforcement of this section; including, but not limited to, promissory notes, deeds of trust, resale restrictions, rights of first refusal, options to purchase, and/or other documents, which shall be recorded against all inclusionary units.
(h) General prohibitions.
(1) No person shall sell or rent an inclusionary unit at a price or rent in excess of the maximum amount allowed by any restriction placed on the unit in accordance with this article.
(2) No person shall sell or rent an inclusionary unit to a person or persons that do not meet the income restrictions placed on the unit in accordance with this article. (3) No person shall provide false or materially incomplete information to the city or to a seller or lessor of an inclusionary unit to obtain occupancy of housing for which that person is not eligible.
(i) Principal residency requirement.

1. The owner or lessee of an inclusionary unit shall reside in the unit for not less than ten (10) out of every twelve (12) months.

City Council 8 – 33 1/18/2022
Ordinance No. NS-XXX

Page 14 of 17 ends

2. No owner or lessee of an inclusionary unit shall lease or sublease, as applicable, an inclusionary unit without the prior permission of the executive director.

Sec. 41-1907. Reserved.

Sec. 41-1908. Enforcement.
(a) Violation. Any violation of this article constitutes a misdemeanor. (b) Forfeiture of funds. Any individual who sells an inclusionary unit in violation of this article shall be required to forfeit any money in excess of the affordable housing cost at such time. Any individual who rents an inclusionary unit in violation of this article shall be required to forfeit all money so obtained. Recovered funds shall be deposited into the inclusionary housing fund.
(c) Legal actions. The city may institute any appropriate legal actions or proceedings necessary to ensure compliance with this article, including actions:
(1) To disapprove, revoke, or suspend any permit, including a building permit, certificate of occupancy, or discretionary approval; and (2) For injunctive relief or damages.
(d) Recovery of costs. In any action to enforce this article, or an inclusionary housing agreement recorded hereunder, the city shall be entitled to recover its reasonable attorney's fees and costs.

Sec. 41-1909. Inclusionary housing fund.
(a) Inclusionary housing fund. There is hereby established a separate fund of the city, to be known as the inclusionary housing fund. All monies collected pursuant to this article shall be deposited in the inclusionary housing fund. Additional monies from other sources may be deposited in the inclusionary housing fund. The monies deposited in the inclusionary housing fund shall be subject to the following conditions:
(1) Monies deposited into the inclusionary housing fund must be used to increase and improve the supply of housing affordable to moderate, low, very low, and extremely low income households in the city as specified in the city's affordable housing funds policies and procedures. A priority will be on the creation of affordable housing opportunities or units from the existing market rate housing stock rather than construction of new affordable housing units and on the creation of new affordable housing opportunities for large families currently living in the City. This includes, but is not limited to, the purchase and rehabilitation of units for sale. Monies may also be used to pay for one-time programs for code enforcement, quality of life and general health and safety activities. Monies may also be used to cover reasonable administrative or related expenses associated with the administration of this article. (2) The fund shall be administered by the executive director, or his or her designee, who may develop procedures in the city's affordable housing funds policies and City Council 8 – 34 1/18/2022
Ordinance No. NS-XXX

Page 15 of 17 ends

procedures to implement the purposes of the inclusionary housing fund consistent with the requirements of this article and any adopted budget of the city. (3) Monies deposited in accordance with this section shall be used in accordance with the affordable housing funds policies and procedures, housing element, consolidated plan, or subsequent plan adopted by the city council to construct, rehabilitate, or subsidize affordable housing or to recapture affordable housing at risk of market conversion, or to assist other government entities, private organizations, or individuals to do so. Permissible uses include, but are not limited to, assistance to housing development corporations, equity participation loans, grants, pre-home ownership coinvestment, pre-development loan funds, participation leases, or other public-private partnership arrangements. The inclusionary housing fund may be used for the benefit of both rental and owner-occupied housing.
(4) A developer receiving funding from the inclusionary housing fund shall implement a local preference in their resident selection criteria and marketing policies meeting guidelines established by the executive director. (5) A developer receiving funding from the inclusionary housing fund, as well as its contractors and subcontractors at every tier performing work for the new housing units is encouraged to negotiate in good faith to provide the City with an enforceable commitment that a minimum 30% of the labor utilizing 2 or more construction trades be performed by a “Skilled and Trained Workforce” as defined in Public Contract Code section 2601 to complete the construction of the project. If so provided, a minimum of 35% of such labor for the project shall be performed in accordance with local hire policies approved by the City Council.

Sec. 41-1910. Administrative.
(a) In-lieu fee calculation. The amount per square foot of the inclusionary housing inlieu fee shall be subject to city council review and consideration as needed. (b) Administration fees. The council may by resolution establish reasonable fees and deposits for the administration of this article including an annual monitoring fee and an inclusionary housing plan submittal fee.
(c) Monitoring/audits. At the time of initial occupancy, and annually thereafter, the city will monitor the project to ensure that the income verifications are correct and in compliance with the inclusionary housing administrative procedures. For ownership units, the city shall monitor to verify that owner-occupancy requirements are maintained.

Developer/property owners are required to cooperate with the city in promptly providing all information requested by the city in monitoring compliance with program requirements.

The city will conduct periodic random quality control audits of inclusionary units to ensure compliance with rules and requirements. Such audits may include verification of continued occupancy in inclusionary units by eligible tenants, compliance with the City Council 8 – 35 1/18/2022
Ordinance No. NS-XXX

Page 16 of 17 ends

inclusionary housing plan and agreement, and physical inspections of the residential project.
(e) Administrative procedures. The city manager is hereby authorized and directed to promulgate administrative procedures for the implementation of this article.

Secs. 41-1911—41-1999. Reserved.

Section 5. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Santa Ana hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional.

Section 6. This Ordinance shall become effective thirty (30) days after its adoption.

Section 7. The Clerk of the Council shall certify the adoption of this ordinance and shall cause the same to be published as required by law.

ADOPTED this _______ day of ___________, 2021.
_________________________
Vicente Sarmiento
Mayor
APPROVED AS TO FORM:

Sonia R. Carvalho, City Attorney
By:_________________________
John M. Funk
Sr. Assistant City Attorney
AYES: Councilmembers ______________________________________ NOES: Councilmembers _______________________________________ ABSTAIN: Councilmembers _______________________________________ NOT PRESENT: Councilmembers _______________________________________ City Council 8 – 36 1/18/2022
Ordinance No. NS-XXX

Page 17 of 17 ends

CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Daisy Gomez, Clerk of the Council, do hereby attest to and certify the attached Ordinance No. NS-____________ to be the original ordinance adopted by the City Council of the City of Santa Ana on _______________, and that said ordinance was published in accordance with the Charter of the City of Santa Ana.

Date: ________________ ____________________________________ Clerk of the Council
City of Santa Ana
City Council 8 – 37 1/18/2022
2021 List of Entitled Projects Vested Under the
Regulations and Provisions of Ordinance No. NS-2994
The development projects listed in Table 1 have received entitlement approvals by Planning Commission and/or City Council action prior to November 16, 2021, to construct new residential units and are hereby determined to have vested the right to carry out the completion and construction of the project under the regulations and provisions of Ordinance No. NS-2994 (HOO). The vested regulations and provisions shall automatically terminate if any or all of the entitlement approvals become invalid for any reasons or have expired under the various applicable time limits established in the Santa Ana Municipal Code or any applicable State Covid-19 pandemic relief or other applicable time extension provisions. Ordinance No. NS-2994 is incorporated herein by reference.

Table 1. Entitled Projects Vested Under the Regulations and Provisions of Ordinance No. NS-2994 No. Project Address Project Name Number of
Dwelling Units
HOO Compliance Requirements

1. 1122 N. Bewley Street Bewley Townhomes 10 Provide inclusionary units as required under NS-2994 or payment of in-lieu of
$5/sf

2. 301 N. Mountain View Street Mountain View
Townhomes
8 Provide inclusionary units as required by
NS-2994 or payment of in-lieu of $5/sf

3. 200 N. Cabrillo Park Drive The Madison 260 Provide inclusionary units as required by NS-2994 or payment of in-lieu of $5/sf

4. 1109 N. Broadway One Broadway Plaza 415 $15/sf in-lieu payment under a project Mutual Declaration

5. 3025 W. Edinger Avenue Haphan Townhomes 17 Provide inclusionary units as required by NS-2994 or payment of in-lieu of $5/sf

6. 2800 N. Main Street/Specific
Plan No. 4
MainPlace Mall
Transformation 1,900
residential units
1,900 Provide inclusionary units as required by
NS-2994 or payment of in-lieu of $5/sf

7. 419 N. Harbor Boulevard
(previously 421 N. Harbor
Boulevard)
Fifth and Harbor
Mixed Use Apartments
94 Provide inclusionary units as required by
NS-2994 or payment of in-lieu of $5/sf

8. 3417 W. Fifth Street West Fifth Villas 8 Provide inclusionary units as required by NS-2994 or payment of in-lieu of $5/sf
The development projects listed in Table 2 have received entitlement approvals by Planning Commission or City Council action prior to November 16, 2021, but did not trigger HOO provisions and have been identified herein for implementation clarity.

Table 2. Entitled Projects Not Triggering HOO requirements No. Project Address Project Name Number of
Dwelling Units
HOO Compliance Requirements

1. 201 W. Third Street 3rd and Broadway 171 HOO provisions not applicable to project

2. 409 E. Fourth Street and 509 E.

Fourth Street
4th and Mortimer 169 HOO provisions not applicable to project

3. 1801 E. Fourth Street Central Pointe 644 HOO provisions not applicable to project

4. 200 E. First American Way Legado at the Met 278 HOO provisions not applicable to project

5. 114 E. Fifth Street and 115 E.

Fifth Street
Rafferty (4th + Main) 220 HOO provisions not applicable to project

EXHIBIT A
City Council 8 – 38 1/18/2022
Finance and Management Services
www.santa-ana.org/finance
Item # 9
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 18, 2022
TOPIC: Fiscal Year 2020-21 Annual Comprehensive Financial Report, Related Audit Reports, and Measure X Agreed-Upon-Procedures Report
AGENDA TITLE:

Receive and File – Fiscal Year 2020-21 Annual Comprehensive Financial Report, Related Audit Reports, and Measure X Agreed-Upon-Procedures Report

RECOMMENDED ACTION
Receive and file the following audited and separately issued reports for the Fiscal Year Ended June 30, 2021:

1. The Auditor’s unmodified “clean” opinion letter for the fiscal year 2020-21 Audited Financial Statements included in the Annual Comprehensive Financial Report (ACFR)

2. Government Auditing Standards (GAS) Letter

3. Governance Letter

4. Air Quality Management District (AQMD) Audited Financial Statements

5. The Auditor’s report on the Appropriations Limit (GANN Limit)

6. The Auditor’s report on compliance with the Statement of Investment Policy

7. Measure X Agreed-Upon-Procedures Report

DISCUSSION
The Finance and Management Services Agency – Accounting Division (Accounting Division) is the lead on various audit and separately issued reports compiled and prepared by the City’s Independent Auditor, CliftonLarsonAllen LLP. Outlined below is a list of the reports and related status.

AUDIT REPORTS:

Audited Financial Statements – Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2021
Annually, the Accounting Division prepares an ACFR, which includes the City’s audited financial statements and statistical information for each fiscal year. The ACFR is prepared in accordance with the Generally Accepted Accounting Principles (GAAP), along with the reporting requirements of the Governmental Accounting Standards Board (GASB). The City’s independent public accounting firm, CLA, audits the financial statements, reviews other financial items at the City’s request, and issues reports.

City Council 9 – 1 1/18/2022
Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2021 January 18, 2022

Page 2 ends

The Accounting Division is pleased to report that the City received an unmodified opinion commonly known as a clean opinion, which is considered the most favorable conclusion for the audit. The unmodified opinion indicates that the City’s financial statements present fairly, in all material respects, the financial position of the City, changes in financial position, and cash flows for the fiscal year ended June 30, 2021 (Exhibit 1).

The ACFR for the fiscal year ended June 30, 2021 is posted and available on the City’s website (https://www.santa-ana.org/finance/annual-comprehensive-financial-reportsand-other-financial-reports) along with prior fiscal years. The report was submitted to the Government Finance Officer Association’s Certificates of Achievement for Excellence in Financial Reporting Program. The award is the highest form of recognition in governmental accounting and financial reporting. The City has received this prestigious award for 43 consecutive years.

In addition to the audit opinion, CLA issued the following communication letters:

Government Auditing Standards (GAS) Letter (Exhibit 2)
Auditor’s communication of reportable conditions based on their review of the City’s internal controls over financial reporting and on compliance. The results of their review disclosed no instances of noncompliance for the fiscal year 2020-21.

Governance Letter (Exhibit 3)
Formal communication from the auditor to the City Council, which discloses information related to the audit, including but not limited to the City’s accounting practices and implementation of new accounting rules and estimates.

Audit of the City’s Air Quality Management District (AQMD) Financial Statements (Exhibit 4)
Under Assembly Bill 2766 Chapter 1705 [California Health and Safety Code (CHSC) Sections 44220 through 44247], cities and counties receiving the AB 2766 funds are required to separately account for the revenue and to expend the revenue for air pollution reduction measures. The AQMD audit report reflects the City’s compliance to such measures.

The Accounting Division is pleased to report that the City received an unmodified opinion (clean) on the AQMD audit report and no compliance findings were noted.

Single Audit Report – Not Included Herein
The City is also required to have a Single Audit of federal financial assistance by March 31 following each fiscal year. Staff expects the Single Audit Report will be issued during February 2022 and will be presented to the City Council shortly thereafter.

City Council 9 – 2 1/18/2022
Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2021 January 18, 2022

Page 3 ends

SEPARATELY ISSUED REPORTS:

In addition to the ACFR and the AQMD reports, CLA performed the following AgreedUpon Procedures (AUP) examinations.

Appropriation Limit Calculations, also known as GANN Limit (Exhibit 5) The GANN limit established the appropriations limit on expenditures for publicly funded programs in accordance with Section 1 of Article XIII of the California Constitution.

The Accounting Division is pleased to report that no findings were noted as a result of this AUP Review.

City’s Compliance with the Statement of Investment Policy (Exhibit 6) The City elected to have the auditor confirm the City’s compliance with its Investment Policy.

The Accounting Division is pleased to report that no findings were noted as a result of this review.

Measure X Agreed-Upon-Procedures Report (Exhibit 7)
In accordance with SAMC 35-216, staff has prepared an annual report that includes the list of expenditures made with Measure X money for FY 2020-21. In accordance with SAMC 35-215, the City’s independent auditor has reviewed the annual report prepared by staff, verified the numbers presented, and opined the numbers are fairly stated. On December 8, 2021, the audit engagement partner presented the report to the Measure X Citizens Oversight Committee, in accordance with Section 6 of Resolution No. 2019-008 (the Committee’s establishing resolution). Staff expects that the Committee will prepare its annual report and make recommendations to the City Council in time for the budget process, in accordance with the same establishing resolution.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
There is no fiscal impact associated with this action.

EXHIBIT

1. Audit Opinion Letter

2. Government Auditing Standards (GAS) Letter

3. Governance Letter

4. Air Quality Management District (AQMD) Report

5. GANN Limit Agreed-Upon Procedures Report

6. Investment Policy Agreed-Upon Procedures Report

7. Measure X Agreed-Upon Procedures Report
City Council 9 – 3 1/18/2022
Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2021 January 18, 2022

Page 4 ends

Submitted By: Kathryn Downs, FMSA Executive Director
Approved By: Kristine Ridge, City Manager
City Council 9 – 4 1/18/2022
CLA is an independent member of Nexia International, a leading, global network of independent accounting and consulting firms. See nexia.com/member‐firm‐disclaimer for details.

CliftonLarsonAllen LLP
CLAconnect.com
INDEPENDENT AUDITORS’ REPORT
Honorable Mayor and
Members of the City Council
of the City of Santa Ana
Santa Ana, California
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, business-type activities, each major fund, and the aggregate remaining fund information of the City of Santa Ana (the City), as of and for the year ended June 30, 2021, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements as listed in the table of contents.

Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditors’ Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors’ judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditors consider internal control relevant to the City’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

EXHIBIT 1
City Council 9 – 5 1/18/2022
Honorable Mayor and
Members of the City Council
of the City of Santa Ana
Auditors’ Responsibility (Continued)
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.

Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, business-type activities, each major fund, and the aggregate remaining fund information of the City of Santa Ana as of June 30, 2021, and, the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.

Emphasis of Matters
As discussed in Note 4.I to the financial statements, the net positions as of July 1, 2020, were restated.

Our opinions are not modified with respect to these matters.

Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis, budgetary comparison schedules - general and major special revenue funds, notes to the required supplementary information, schedule of changes in net pension liability and related ratios and schedule of plan contributions for the miscellaneous, safety, and supplementary retirement plans, and schedule of changes in the total OPEB liability and related ratios be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.

Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City’s basic financial statements. The introductory section, combining and individual non-major fund financial statements and schedules (supplementary information) and statistical section are presented for purposes of additional analysis and are not a required part of the basic financial statements.

City Council 9 – 6 1/18/2022
Honorable Mayor and
Members of the City Council
of the City of Santa Ana
The supplementary information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements.

Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the supplementary information is fairly stated, in all material respects, in relation to the basic financial statements as a whole.

The introductory section and statistical section have not been subjected to the auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance on them.

Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated December 8, 2021, on our consideration of the City’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control over financial reporting and compliance.

CliftonLarsonAllen LLP
Irvine, California
December 8, 2021
City Council 9 – 7 1/18/2022
CLA is an independent member of Nexia International, a leading, global network of independent accounting and consulting firms. See nexia.com/member‐firm‐disclaimer for details.

CliftonLarsonAllen LLP
CLAconnect.com
INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL OVER

FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS

BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED

IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Honorable City Council
City of Santa Ana
Santa Ana, California
We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, business-type activities, each major fund, and the aggregate remaining fund information of the City of Santa Ana (the City), as of and for the year ended June 30, 2021, and the related notes to the financial statements, which collectively comprise City’s basic financial statements, and have issued our report thereon dated December 8, 2021.

Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control.

A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.

Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.

EXHIBIT 2
City Council 9 – 8 1/18/2022
Honorable City Council
City of Santa Ana
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.

Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.

CliftonLarsonAllen LLP
Irvine California
December 8, 2021
City Council 9 – 9 1/18/2022
CLA is an independent member of Nexia International, a leading, global network of independent accounting and consulting firms. See nexia.com/member‐firm‐disclaimer for details.

CliftonLarsonAllen LLP
CLAconnect.com
Honorable City Council
City of Santa Ana
Santa Ana, California
We have audited the financial statements of the governmental activities, business-type activities, each major fund, and the aggregate remaining fund information of the City of Santa Ana (the City) as of and for the year ended June 30, 2021, and have issued our report thereon dated December 8, 2021. We have previously communicated to you information about our responsibilities under auditing standards generally accepted in the United States of America and Government Auditing Standards, as well as certain information related to the planned scope and timing of our audit. Professional standards also require that we communicate to you the following information related to our audit.

Significant audit findings
Qualitative aspects of accounting practices
Accounting policies
Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the City are described in Note I to the financial statements.

As described in Notes 1.E and 4.I, the City implemented the Statement of Governmental Accounting Standards (GASB Statement) No. 84, Fiduciary Activities, in fiscal year 2020-2021 by reclassifying agency funds to custodial funds and moving funds that did not meet the criteria of a fiduciary fund to appropriate funds. Accordingly, the cumulative effect of the accounting change as of the beginning of the year is reported in the Statement of Changes in Fiduciary Net Position as an increase in net position of $11,836,011 and in the Statement of Revenues, Expenditures and Changes in Fund balances as an increase in fund balances of General Fund and Capital Projects Streets Construction Fund of $251,850 and $11,584,161, respectively.

We noted no transactions entered into by the entity during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period.

Accounting estimates
Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the financial statements were:
 The annual required contributions, pension expense, net pension liability, and corresponding deferred outflows of resources and deferred inflows of resources for the City’s agent multiple employer defined benefit pension plans are based on actuarial valuations provided by California Public Employee Retirement System actuaries and for the City’s single employer defined benefit pension plan are based on an actuarial valuation provided by a third-party actuary.

EXHIBIT 3
City Council 9 – 10 1/18/2022
Honorable City Council
City of Santa Ana

Page 2 ends

 The other postemployment benefits (OPEB) expense and total OPEB liability, and corresponding deferred outflows of resources and deferred inflows of resources for the City’s OPEB plan are based on an actuarial valuation provided by a third-party actuary.  The claims liability for workers’ compensation and general liabilities are based on certain actuarial assumptions and methods prepared by an outside consultant.

We evaluated the key factors and assumptions used to develop these accounting estimates in determining that it is reasonable in relation to the financial statements taken as a whole.

Financial statement disclosures
Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. There were no particularly sensitive financial statement disclosures.

The financial statement disclosures are neutral, consistent, and clear.

Difficulties encountered in performing the audit
We encountered no significant difficulties in dealing with management in performing and completing our audit.

Uncorrected misstatements
Professional standards require us to accumulate all misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. The attached schedule summarizes uncorrected misstatements of the financial statements. Management has determined that their effects are immaterial, both individually and in the aggregate, to the financial statements taken as a whole.

Corrected misstatements
None of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole.

Disagreements with management
For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditors’ report. No such disagreements arose during our audit. Management representations
We have requested certain representations from management that are included in the management representation letter dated December 8, 2021.

Management consultations with other independent accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an accounting principle to the entity’s financial statements or a determination of the type of auditors’ opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants.

City Council 9 – 11 1/18/2022
Honorable City Council
City of Santa Ana

Page 3 ends

Significant issues discussed with management prior to engagement We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to engagement as the entity’s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our engagement.

Other information in documents containing audited financial statements With respect to the required supplementary information (RSI) accompanying the financial statements, we made certain inquiries of management about the methods of preparing the RSI, including whether the RSI has been measured and presented in accordance with prescribed guidelines, whether the methods of measurement and preparation have been changed from the prior period and the reasons for any such changes, and whether there were any significant assumptions or interpretations underlying the measurement or presentation of the RSI. We compared the RSI for consistency with management’s responses to the foregoing inquiries, the basic financial statements, and other knowledge obtained during the audit of the basic financial statements. Because these limited procedures do not provide sufficient evidence, we did not express an opinion or provide any assurance on the RSI.

With respect to the combining and individual non-major fund financial statements and schedules (collectively, the supplementary information) accompanying the financial statements, on which we were engaged to report in relation to the financial statements as a whole, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period or the reasons for such changes, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We have issued our report thereon dated December 8, 2021.

The introductory and statistical sections accompanying the financial statements, which are the responsibility of management, were prepared for purposes of additional analysis and are not a required part of the financial statements. Such information was not subjected to the auditing procedures applied in the audit of the financial statements, and, accordingly, we did not express an opinion or provide any assurance on it.
* * *
This communication is intended solely for the information and use of the City Council and management of the City of Santa Ana and is not intended to be, and should not be, used by anyone other than these specified parties.

CliftonLarsonAllen LLP
Irvine, California
December 8, 2021
City Council 9 – 12 1/18/2022
Honorable City Council
City of Santa Ana

Page 4 ends

DESCRIPTION ASSET LIABILITY NET POSITION REVENUE EXPENSE General Fund
To accrue invoices to proper period
Expense 413,923
Accounts payable (413,923)
(413,923) - - - 413,923
Water Fund
To adjust deposit liability
Deposit payable 130,379
Revenue (130,379)
130,379 - - - (130,379)
City of Santa Ana

DEBIT (CREDIT)
June 30, 2021
Uncorrected Misstatements
City Council 9 – 13 1/18/2022

CITY OF SANTA ANA, CALIFORNIA

AIR QUALITY IMPROVEMENT SPECIAL REVENUE FUND

FINANCIAL STATEMENTS AND

SUPPLEMENTARY INFORMATION
YEAR ENDED JUNE 30, 2021
EXHIBIT 4
City Council 9 – 14 1/18/2022

CITY OF SANTA ANA, CALIFORNIA

AIR QUALITY IMPROVEMENT SPECIAL REVENUE FUND

TABLE OF CONTENTS
YEAR ENDED JUNE 30, 2021
INDEPENDENT AUDITORS’ REPORT 1

FINANCIAL STATEMENTS
BALANCE SHEET 4

STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE 5
NOTES TO FINANCIAL STATEMENTS 6

REQUIRED SUPPLEMENTARY INFORMATION

STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE – BUDGET AND ACTUAL 10
INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL OVER

FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS

BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 11
City Council 9 – 15 1/18/2022
CLA is an independent member of Nexia International, a leading, global network of independent accounting and consulting firms. See nexia.com/member‐firm‐disclaimer for details.

CliftonLarsonAllen LLP
CLAconnect.com
(1)
INDEPENDENT AUDITORS’ REPORT
Honorable Mayor and Members
City Council
City of Santa Ana
Santa Ana, California
Report on the Financial Statements
We have audited the accompanying financial statements of the Air Quality Improvement Special Revenue Fund (AQMD) of the City of Santa Ana, California (the City), as of and for the year ended June 30, 2021, and the related notes to the financial statements, as listed in the table of contents.

Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditors’ Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors’ judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditors consider internal control relevant to the City’s preparation and fair presentation of the AQMD’s financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

City Council 9 – 16 1/18/2022
Honorable Mayor and Members
City Council
City of Santa Ana
(2)
Opinion
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Air Quality Improvement Special Revenue Fund of the City of Santa Ana, California as of June 30, 2021, and the changes in financial position thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.

Emphasis of Matter
As discussed in Note 1, the financial statements present only the Air Quality Improvement Special Revenue Fund and do not purport to, and do not present fairly the financial position of the City of Santa Ana, California, as of June 30, 2021, and the changes in its financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America. Our opinion is not modified with respect to this matter.

Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the Statement of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual, identified as Required Supplementary Information (RSI) in the accompanying table of contents, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the RSI in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the RSI because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.

Management has not presented the management’s discussion and analysis that accounting principles generally accepted in the United States of America require to be presented to supplement the basic financial statements. Such missing information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. Our opinion on the AQMD’s basic financial statements is not affected by this missing information.

City Council 9 – 17 1/18/2022
Honorable Mayor and Members
City Council
City of Santa Ana
(3)
Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report December 8, 2021, on our consideration of the internal control over the financial reporting of the AQMD and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control over financial reporting the AQMD or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the internal control over the financial reporting and compliance of the AQMD.

CliftonLarsonAllen LLP
Irvine, California
December 8, 2021
City Council 9 – 18 1/18/2022

CITY OF SANTA ANA, CALIFORNIA

AIR QUALITY IMPROVEMENT SPECIAL REVENUE FUND

BALANCE SHEET
JUNE 30, 2021
See accompanying Notes to Financial Statements.
(4)
ASSETS
Cash and Investments $ 1,506,763
Intergovernmental Receivable 223,433
Interest Receivable 2,267
Total Assets $ 1,732,463

LIABILITIES, DEFERRED INFLOWS OF RESOURCES,

AND FUND BALANCE

LIABILITIES
Accounts Payable $ 11,174

DEFERRED INFLOWS OF RESOURCES
Unavailable Revenues 791

FUND BALANCE
Restricted for Air Quality Improvement 1,720,498
Total Liabilities, Deferred Inflows of Resources,
and Fund Balance 1,732,463 $
City Council 9 – 19 1/18/2022

CITY OF SANTA ANA, CALIFORNIA

AIR QUALITY IMPROVEMENT SPECIAL REVENUE FUND

STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE YEAR ENDED JUNE 30, 2021
See accompanying Notes to Financial Statements.
(5)

REVENUES
Motor Vehicle Fees $ 543,198
Investment Income 12,654
Miscellaneous 495
Total Revenues 556,347

EXPENDITURES
Direct Program 230,671
Administrative 5,423
Total Expenditures 236,094
CHANGES IN FUND BALANCE 320,253
Fund Balance - Beginning of Year 1,400,245
FUND BALANCE - END OF YEAR $ 1,720,498
City Council 9 – 20 1/18/2022

CITY OF SANTA ANA, CALIFORNIA

AIR QUALITY IMPROVEMENT SPECIAL REVENUE FUND

NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2021
(6)
NOTE 1 GENERAL
The financial statements are intended to reflect the financial position and changes in the financial position attributable to the Air Quality Improvement Special Revenue Fund (AQMD) of the City of Santa Ana, California (the City). These financial statements are exclusively for AQMD and do not purport to, and do not present fairly the financial position and changes in the financial position for the City.

The South Coast Air Quality Management District (SCAQMD) is authorized under Assembly Bill 2766 (AB 2766) Chapter 1705 [California Health and Safety Code (CHSC) Sections 44220 through 44247] to impose a motor vehicle registration fee to be used by the SCAQMD and local governments specifically for programs to reduce air pollution from mobile sources and related planning, monitoring, enforcement, and technical studies necessary for the implementation of the California Clean Air Act of 1988.

The California Department of Motor Vehicles collects the vehicle registration fee and subvenes it to SCAQMD. Upon receipt, the vehicle registration fee is split into segments with 40% of the revenue place in a special revenue fund designated as the Air Quality Improvement Trust Fund for quarterly distribution to local governments.

CHSC Section 44243 requires cities and counties receiving the AB 2766 funds to separately account for the revenues and to expend the revenues for air pollution reduction measures pursuant to the California Clean Air Act of 1988 or the SCAQMD's Air Quality Management Plan pursuant to Article 5 of Chapter 5.5 of Part 3 of the CHSC.

NOTE 2 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A. Fund Accounting
The financial activity of the City is accounted for on the basis of funds, each of which is considered a separate accounting entity with a self-balancing set of accounts. Monies under AB 2766 are accounted for in the Air Quality Improvement Special Revenue Fund, which is a special revenue fund.

B. Measurement Focus and Basis of Accounting
The accounting and financial reporting treatment is determined by the applicable measurement focus and basis of accounting. Measurement focus indicates the type of resources being measured such as current financial resources or economic resources.

The basis of accounting indicates the timing of transactions or events for recognition in the financial statements.

City Council 9 – 21 1/18/2022

CITY OF SANTA ANA, CALIFORNIA

AIR QUALITY IMPROVEMENT SPECIAL REVENUE FUND

NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2021
(7)
NOTE 2 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) B. Measurement Focus and Basis of Accounting (Continued) AQMD’s financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting.

C. Budgetary Accounting
The City’s fiscal year begins on July 1 of each year and ends June 30 the following year.

On or before the fifteenth of June of each year, the City Manager recommends and submits to the City Council a proposed budget for the next ensuing fiscal year based on a detailed financial plan prepared by the heads of the various offices, agencies and departments of the City and its component units. Upon receipt of the proposed budget, the Council holds a public hearing wherein the public is given an opportunity to be heard, after which the Council may make any revisions deemed advisable. After the conclusion of the public hearing, the Council may make modifications with the affirmative vote of at least a majority of its members. On or before the thirty-first day of July, the City Council adopts the budget as amended by the affirmative vote of at least a majority of its members. Upon final adoption, the budget is in effect for the ensuing fiscal year and becomes the authority for the various offices, agencies, and departments to expend subject to controls established by the City Charter. At any meeting after the adoption of the budget, the City Council may amend or supplement the budget by affirmative vote of at least two-thirds of the members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenue not included in the budget. Where appropriations are made to offices, departments, or agencies for more than one activity or program, "appropriations" are considered in the aggregate with respect to total expenditures authorized for that office, department, or agency within each fund, limited to purposes for which the revenues of such funds are to be spent. The City Manager is authorized to make revisions among the items included in such appropriations if, City Manager's opinion, such revisions are necessary and proper. Budgetary control exists at the department level. Council action is necessary for transfers between departments/agencies or transfers between funds.

During the fiscal year, all budget and supplemental amendments were necessary and made in a legally permissible manner.

City Council 9 – 22 1/18/2022

CITY OF SANTA ANA, CALIFORNIA

AIR QUALITY IMPROVEMENT SPECIAL REVENUE FUND

NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2021
(8)
NOTE 2 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) C. Budgetary Accounting (Continued)
The City legally adopts annual budgets for the Special Revenue Funds including the Air Quality Improvement Special Revenue Fund. The budgetary control for the Special Revenue Funds is under the department in charge. The Air Quality Improvement Special Revenue Fund is managed by the Public Works Agency. Monthly budgetary reports are prepared to effect control through fiscal management. The City Council approved supplemental appropriations during the year, but they were not considered material.

Budgets are prepared on a modified accrual basis. Encumbrances (e.g., purchase orders, contracts) outstanding at year-end are reported as restrictions of fund balances since they do not constitute expenditures or liabilities. All other annual appropriations lapse at fiscal year-end to the extent that they have not been expended or lawfully encumbered. During the fiscal year, the total Fund’s expenditures were within the legal prescribed limits as approved by the City Council.

D. Deferred Inflows of Resources
In addition to liabilities, the balance sheet will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of fund balance that applies to a future period and will not be recognized as an inflow of resources (revenue) until that time. The AQMD fund has one item that qualifies for reporting in this category, which is unavailable revenues from intergovernmental revenues and interest receivable. These amounts are deferred and recognized as an inflow of resources in the period that the amounts become available.

E. Fund Balance
AQMD’s fund balance is reported based on the extent to which the City is bound to observe constraints on the use of the AQMD’s resources. AQMD’s fund balance is classified under restricted, which include amounts which are constrained for specific purposes that are 1) externally imposed by creditors, grantors, contributors, or laws or regulations of other governments or 2) imposed by law through enabling legislation.

AQMD’s fund balance is restricted for programs initiated for the purpose of implementing the California Clean Air Act. Information regarding the fund balance reporting policy adopted by the City is described in Note 1 to the City of Santa Ana’s Annual Comprehensive Financial Report.

City Council 9 – 23 1/18/2022

CITY OF SANTA ANA, CALIFORNIA

AIR QUALITY IMPROVEMENT SPECIAL REVENUE FUND

NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2021
(9)
NOTE 2 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) F. Estimates
The preparation of financial statements in accordance with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that effect certain reported amounts and disclosures.

Accordingly, actual results could differ from those estimates.

NOTE 3 CASH AND INVESTMENTS
AQMD’s cash and investments balances are pooled with various other City funds for deposit and investment purposes. Each fund’s share of the pooled cash account is separately accounted for, and investment income is apportioned to the participating funds based on the relationship of their average daily balances to the total of the pooled cash and investments.

Information regarding the credit risk and authorized types of deposits and investments in the City’s pooled cash and investments is included in the City’s Annual Comprehensive Financial Report. This report can be obtained from the City of Santa Ana.

City Council 9 – 24 1/18/2022

CITY OF SANTA ANA, CALIFORNIA

AIR QUALITY IMPROVEMENT SPECIAL REVENUE FUND

STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE

BUDGET AND ACTUAL
YEAR ENDED JUNE 30, 2021
(10)
Variance with
Final Budget
Budgeted Amounts Positive
Original Final Actual (Negative)
REVENUES:

Motor Vehicle Fees 640,000 $ 640,000 $ 543,198 $ (96,802) $ Investment Income 3,000 3,000 12,654 9,654
Miscellaneous 2,000 2,000 495 (1,505)
Total Revenues 645,000 645,000 556,347 (88,653)
EXPENDITURES:

Direct Program 1,448,460 1,448,460 230,671 1,217,789
Administrative 18,800 18,800 5,423 13,377
Total Expenditures 1,467,260 1,467,260 236,094 1,231,166 CHANGES IN FUND BALANCE (822,260) (822,260) 320,253 1,142,513 Fund Balance - Beginning of Year 1,400,245 1,400,245 1,400,245 - FUND BALANCE - END OF YEAR $ 577,985 $ 577,985 $ 1,720,498 $ 1,142,513 City Council 9 – 25 1/18/2022
CLA is an independent member of Nexia International, a leading, global network of independent accounting and consulting firms. See nexia.com/member‐firm‐disclaimer for details.

CliftonLarsonAllen LLP
CLAconnect.com
(11)
INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL

OVER FINANCIAL REPORTING AND ON COMPLIANCE AND

OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS

PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Honorable Mayor and Members
City Council
City of Santa Ana
Santa Ana, California
We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the City of Santa Ana, California (the City), including the Air Quality Improvement Special Revenue Fund (the AQMD), as of and for the year ended June 30, 2021, and the related notes to the financial statements, which collectively comprise the AQMD’s basic financial statements, and have issued our report thereon dated December 8, 2021.

Internal Control over Financial Reporting
In planning and performing our audit of the AQMD financial statements, we considered the City’s internal control over financial reporting (internal control) as it relates to the AQMD as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control related to the AQMD. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control related to the AQMD.

A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.

Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.

City Council 9 – 26 1/18/2022
Honorable Mayor and Members
City Council
City of Santa Ana
(12)
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the AQMD’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, including Assembly Bill 2766 Chapter 1705 (Health and Safety Code Sections 44220 through 44247), noncompliance with which could have a direct and material effect on AQMD’s financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion.

The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.

Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control or on compliance related to the AQMD. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control and compliance related to the AQMD. Accordingly, this communication is not suitable for any other purpose.

CliftonLarsonAllen LLP
Irvine, California
December 8, 2021
City Council 9 – 27 1/18/2022
City Council 9 – 28 1/18/2022

CITY OF SANTA ANA, CALIFORNIA
APPROPRIATIONS LIMIT WORKSHEET NO. 6
INDEPENDENT ACCOUNTANTS’ REPORT

ON AGREED-UPON PROCEDURES APPLIED TO
APPROPRIATIONS LIMIT WORKSHEET NO. 6
YEAR ENDED JUNE 30, 2021
EXHIBIT 5
City Council 9 – 29 1/18/2022
CLA is an independent member of Nexia International, a leading, global network of independent accounting and consulting firms. See nexia.com/member‐firm‐disclaimer for details.

CliftonLarsonAllen LLP
CLAconnect.com
(1)
INDEPENDENT ACCOUNTANTS’ REPORT

ON APPLYING AGREED-UPON PROCEDURES
Honorable City Council
City of Santa Ana
Santa Ana, California
We have performed the procedures enumerated below on the accompanying Appropriations Limit Worksheet No. 6 of the City of Santa Ana, California, (the City) for the year ended June 30, 2021. The City’s management is responsible for the Appropriations Limit Worksheet No. 6.

The City and the League of California Cities (as presented in the League publication entitled Article XIIIB Appropriations Limit Uniform Guidelines) have agreed to and acknowledged that the procedures performed are appropriate to meet the intended purpose of meeting the requirements of Section 1.5 of Article XIII-B of the California Constitution. This report may not be suitable for any other purpose. The procedures performed may not address all the items of interest to a user of this report and may not meet the needs of all users of this report and, as such, users are responsible for determining whether the procedures performed are appropriate for their purposes.

The procedures and the associated findings are as follows:

1. We obtained the completed Appropriations Limit Worksheet No. 6 for the year ended June 30, 2021 and compared the limit and annual adjustment factors included in that worksheet to the limit and annual adjustment factors that were adopted by resolution of the City Council. We also compared the population and inflation options included in the aforementioned worksheet to those that were selected by a recorded vote of the City Council.

No exceptions were noted as a result of our performing this procedure.

2. For the Appropriations Limit Worksheet No. 6, we added last year’s limit to the total adjustments, and compared the resulting amount to this year’s limit. We also recalculated the adjustment factor and the adjustment for inflation and population and compared the results to the amounts on Worksheet No. 6.

No exceptions were noted as a result of our performing this procedure.

3. We compared the prior year appropriations limit presented in the accompanying Appropriations Limit Worksheet No. 6 to the prior year appropriations limit adopted by the City Council for the prior year.

No exceptions were noted as a result of our performing this procedure.

City Council 9 – 30 1/18/2022
(2)
Honorable City Council
City of Santa ana
We were engaged by the City to perform this agreed-upon procedures engagement and conducted our engagement in accordance with attestation standards established by the American Institute of Certified Public Accountants. We were not engaged to and did not conduct an examination or review engagement, the objective of which would be the expression of an opinion or conclusion, respectively, on the accompanying Appropriations Limit Worksheet No. 6. Accordingly, we do not express such an opinion or conclusion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you.

We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements related to our agreed-upon procedures engagement.

This report is intended solely for the information and use of the City Council and management of the City and is not intended to be, and should not be, used by anyone other than these specified parties.

CliftonLarsonAllen LLP
Irvine, California
December 8, 2021
City Council 9 – 31 1/18/2022

CITY OF SANTA ANA
APPROPRIATIONS LIMIT WORKSHEET NO. 6
YEAR ENDED JUNE 30, 2021
See accompanying Notes to Appropriations Limit Worksheet No. 6. (3)
Appropriations Limit for Fiscal Year Ended June 30, 2020 (see Note 2) $ 1,132,077,815 Adjustments Factors for the Fiscal Year Ended June 30, 2021 (see Note 2):

Inflation Population
Factor Factor Combined
(Note 3) (Note 4) Factor

1.0373000 1.0004000 1.0377000 x 0.03770000
Adjustment for Inflation and Population 42,679,334
Other Adjustments (Note 5) -
Total Adjustments 42,679,334
Appropriations Limit for Fiscal Year Ended June 30, 2021 $ 1,174,757,149 City Council 9 – 32 1/18/2022

CITY OF SANTA ANA
NOTES TO APPROPRIATIONS LIMIT WORKSHEET NO. 6
JUNE 30, 2021
(4)
NOTE 1 PURPOSE OF LIMITED PROCEDURES REVIEW
Under Article XIIIB of the California Constitution (the Gann Spending Limitation Initiative), California governmental agencies are restricted as to the amount of annual appropriations from proceeds of taxes. Effective for years beginning on or after July 1, 1990, under Section

1.5 of Article XIIIB, the annual calculation of the appropriations limit is subject to a limited procedures review in connection with the annual audit.

NOTE 2 METHOD OF CALCULATION
Under Section 10.5 of Article XIIIB, for fiscal years beginning on or after July 1, 1990, the appropriations limit is required to be calculated based on the limit for the fiscal year 1986-87, adjusted for the inflation and population factors discussed at Notes 3 and 4 below.

NOTE 3 INFLATION FACTORS
A California governmental agency may adjust its appropriations limit by either the percentage change in California per capita personal income from the preceding year (which is supplied by the State Department of Finance), or the percentage change in the local assessment roll from the preceding year due to the change of local nonresidential construction. The factor adopted by the City of Santa Ana (the City) for fiscal year 2020- 2021 represents the percentage change in California per capita personal income from the preceding year.

NOTE 4 POPULATION FACTORS
A California governmental agency may adjust its appropriations limit by either the annual percentage change of the jurisdiction’s own population, or the annual percentage change in population in the County where the jurisdiction is located. The factor adopted by the City for fiscal year 2020-2021 represents the annual percentage change in the population in the County where the City is located.

NOTE 5 OTHER ADJUSTMENTS
A California governmental agency may be required to adjust its appropriations limit when certain events occur, such as the transfer of responsibility for municipal services to, or from, another governmental agency or private entity. The City had no such adjustments for the year ended June 30, 2021.

City Council 9 – 33 1/18/2022
City Council 9 – 34 1/18/2022
CLA is an independent member of Nexia International, a leading, global network of independent accounting and consulting firms. See nexia.com/member‐firm‐disclaimer for details.

CliftonLarsonAllen LLP
CLAconnect.com

INDEPENDENT ACCOUNTANTS' REPORT
Honorable City Council
City of Santa Ana
Santa Ana, California
We have performed the procedures enumerated below on assisting the City of Santa Ana (the City) in determining whether the City's investment activities are in compliance with the City's Statement of Investment Policy (the Policy) and the California Government Code, §53600, et al. (the Code) for the quarter ended June 30, 2021. The City's management is responsible for the compliance with the Policy and the Code.

The City has agreed to and acknowledged that the procedures performed are appropriate to meet the intended purpose of determining whether the City's investment activities are in compliance with the City's Statement of Investment Policy (the Policy) and the California Government Code, §53600, et al. (the Code). This report may not be suitable for any other purpose. The procedures performed may not address all the items of interest to a user of this report and may not meet the needs of all users of this report and, as such, users are responsible for determining whether the procedures performed are appropriate for their purposes.

The procedures and the associated findings are as follows:

1. We obtained a copy of the City's Quarterly Investment Report for the quarter ended June 2021 and compared the investments listed in the report to the types of investments authorized by the Policy for fiscal year 2020/2021.

No exceptions were noted as a result of our performing this procedure.

2. We compared the investments listed on the City's Quarterly Investment Report for the quarter ended June 2021 to the type of investments authorized by the Code.

No exceptions were noted as a result of our performing this procedure.

3. We observed the maturity dates for all investments listed on the City’s Quarterly Investment Report for the quarter ending June 30, 2021 and compared to the maturity limits stated in the Policy to determine the dates do not exceed the limits in the policy.

No exceptions were noted as a result of our performing this procedure.

4. We obtained the City’s Quarterly Investment Report for the quarter ending June 30 2021 and observed that it contained the information/data required by the Code and met the timing requirements of the Code, as follows
a. Included the type of investment, issuer, date of maturity, par and dollar amount invested on all securities, investments and monies held by the City.

EXHIBIT 6
City Council 9 – 35 1/18/2022
Honorable City Council
City of Santa Ana

Page 2 ends

b. Included those funds under management of contracted parties (fiscal agents, trustees, etc.).
c. Included market value (and source) as of the date of the report for all securities held by the City or under management of any outside party that was not also a local agency or the State of California Local Agency Investment Fund.
d. Stated compliance of the portfolio to the Policy of the City. e. Included a statement addressing the ability of the City to meet the pool’s expenditure requirements for the next six months.

No exceptions were noted as a result of our performing this procedure.

5. We compared the investments listed in the City’s Quarterly Investment Report for the quarter ended June 2021 to the prohibited investments listed in the Code.

No exceptions were noted as a result of our performing this procedure.

6. We obtained and observed the date of submission of City’s Quarterly Investment Report for the quarter ending June 30, 2021 per the submission evidence documentation to determine that the date is within 30 days following the end of the quarter.

No exceptions were noted as a result of our performing this procedure.

We were engaged by the City of Santa Ana to perform this agreed-upon procedures engagement and conducted our engagement in accordance with attestation standards established by the American Institute of Certified Public Accountants and the standards applicable to attestation engagements contained in Government Auditing Standards, issued by the Comptroller General of the United States. We were not engaged to and did not conduct an examination or review engagement, the objective of which would be the expression of an opinion or conclusion, respectively, on the compliance with the Policy. Accordingly, we do not express such an opinion or conclusion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you.

We are required to be independent of the City of Santa Ana and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements related to our agreedupon procedures engagement.

This report is intended solely for the information and use of City Council and management of the City and is not intended to be, and should not be, used by anyone other than these specified parties.

CliftonLarsonAllen LLP
Irvine, California
December 8, 2021
City Council 9 – 36 1/18/2022
EXHIBIT 7
City Council 9 – 37 1/18/2022
City Council 9 – 38 1/18/2022
City Council 9 – 39 1/18/2022
City Council 9 – 40 1/18/2022
City Council 9 – 41 1/18/2022
City Council 9 – 42 1/18/2022
Public Works Agency
www.santa-ana.org/pw
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 18, 2022
TOPIC: Downtown Flood Reduction and Stormwater Infiltration Project

AGENDA TITLE
Approve an Appropriation Adjustment and CIP Amendment for the Downtown Flood Reduction and Stormwater Infiltration Project (Project No. 22-6622) (Non-General Fund)

RECOMMENDED ACTION

1. Approve an appropriation adjustment to recognize $3.8 million in Proposition 68 Urban Flood Protection grant funding from the California Natural Resources Agency into the PWA Enterprise Capital Grants, State Grant-Direct revenue account and appropriate the same amount into the CNRA Urban Flood Protection, Improvements Other Than Building expenditure account. (Requires five affirmative votes)

2. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include $3.8 million in funding from the Proposition 68 Urban Flood Protection Grant Program for the Downtown Flood Reduction and Stormwater Infiltration Project.

DISCUSSION
On June 5, 2018, California voters passed the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018 (Proposition 68). Proposition 68 authorized the Urban Flood Protection (UFP) grant program, which seeks to fund multibenefit projects that address flooding in urban areas.

The City experiences significant flooding during intense rain events, particularly in the Downtown area. Minimal slope and an undersized stormdrain system combine to facilitate routinely flooded areas, which can have a negative impact on the health and safety of Santa Ana residents, affect businesses, and cause property damage. The projected increase in high-intensity storms caused by climate change will exacerbate these issues and staff is actively working to identify impactful projects to help reduce flooding in the City.

One such project is the Downtown Flood Reduction and Stormwater Infiltration Project.

This multi-benefit project takes a two-pronged approach at reducing flooding Downtown via the reconstruction and upgrade of the stormdrain infrastructure along Third Street and the construction of a subsurface infiltration system that will capture and infiltrate City Council 10 – 1 1/18/2022
Approve AA and CIP Amendment for Prop 68 UFP Flood Reduction Project January 18, 2022

Page 2 ends

stormwater. Not only will this project help reduce flooding in the Downtown, it will also improve regional water self-reliance and have significant water quality benefits for the Newport Bay watershed.

On May 4, 2021, the City Council adopted Resolution 2021-022, which authorized the submittal of an application for grant funding from the Prop 68 UFP program and appointed the Executive Director of the Public Works Agency to execute and submit all documents and agreements for the project. On September 7, 2021, staff was notified the City was awarded $3.8 million for design and construction of the project (Exhibit 1).

A stormwater project design consultant will be hired for design of the project. Design is anticipated to be completed in fall 2022. Construction is anticipated to start in early 2023 for completion in early 2024.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action. The project design consultant will assess the environmental impact of this project in compliance with the California Environmental Quality Act (CEQA).

FISCAL IMPACT
Staff is requesting City Council approval of an appropriation adjustment to recognize the Proposition 68 Urban Flood Protection (UFP) grant funding of $3.8 million from the California Natural Resources Agency into the PWA Enterprise Capital Grants, State Grant-Direct revenue account (No. 16417002-52025) and appropriate the same amount into the CNRA Urban Flood Protection, Improvements Other Than Building expenditure account (No. 16417644-66220). With the approval of the amendment to the FY 2021-22 Capital Improvement Program, funds will be budgeted and available for expenditure in FY 2021-22 (Exhibit 2). The remaining balance not expended at the end of the fiscal year will be carried forward into FY 2022-23 and into subsequent years as needed.

The following table summarizes the funds budgeted and available for expenditure to deliver this project.

Fiscal
Year
Accounting Unit -
Account No.
(Project No.)
Fund
Description
Accounting Unit,
Account No.

Description
Amount
2021-22 16417644-66220
(22-6622)
PWA
Enterprise
Capital
Grants
CNRA Urban Flood
Protection,
Improvements Other
Than Building
$3,800,000.00
Total $3,800,000.00

EXHIBIT(S)
City Council 10 – 2 1/18/2022
Approve AA and CIP Amendment for Prop 68 UFP Flood Reduction Project January 18, 2022

Page 3 ends

1. Prop 68 Urban Flood Protection Program Grant Award Letter

2. FY 2021-22 CIP Sheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 10 – 3 1/18/2022
GAVIN NEWSOM, Governor
WADE CROWFOOT, Secretary for Natural Resources
715 P Street, 20th Floor, Sacramento, CA 95814 Ph. 916.653.5656 Fax. 916.653.8102 http://resources.ca.gov Baldwin Hills Conservancy • California African American Museum • California Coastal Commission • California Coastal Conservancy • California Conservation Corps • Colorado River Board of California California Energy Commission • California Science Center • California Tahoe Conservancy • Coachella Valley Mountains Conservancy • California Department of Forestry and Fire Protection Delta Protection Commission • Delta Stewardship Council • Department of Conservation • Department of Fish and Wildlife • Department of Parks and Recreation • Department of Water Resources Exposition Park • Native American Heritage Commission • Office of Energy Infrastructure • Sacramento-San Joaquin Delta Conservancy • San Diego River Conservancy • San Francisco Bay Conservation and Development Commission San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy • San Joaquin River Conservancy • Santa Monica Mountains Conservancy Sierra Nevada Conservancy • State Lands Commission • Wildlife Conservation Board • Ocean Protection Council September 7, 2021
Nabil Saba
City of Santa Ana
20 Civic Center Plaza (M-22)
Santa Ana, CA 92702
Dear Nabil Saba:

Congratulations on behalf of the California Natural Resources Agency (Agency). It is my great pleasure to inform you that your application has been selected for funding under the Urban Flood Protection Grant Program, in the amount of $3,800,000 for the Downtown Flood Reduction and Stormwater Infiltration Project.

Thank you for your leadership bringing this multibenefit project to fruition. We are excited this funding will address and help protect your community from urban flooding as well as advancing Governor Newsom’s executive order to increase California’s resilience to climate change impacts such as intensifying floods and droughts.

Agency staff will contact you in the coming weeks to begin developing your grant agreement. Please keep in mind that funding for project implementation, such as construction, is contingent upon full CEQA compliance. Should you have any questions in the interim, please do not hesitate to contact the Bonds & Grants Office at (916) 653-2812 or via email at [email protected].

Please coordinate any public announcements related to your grant award with our Communications Director Heather Williams at (916) 653-9402 or via email at [email protected].

We look forward to working with you in the coming months to advance this important project.

Sincerely,
Wade Crowfoot
Secretary for Natural Resources
City Council 10 – 4 1/18/2022
CITY OF SANTA ANA FY 21/22CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

Upgrade existing stormdrain infrastructure along 3rd Street, installation of a subsurface stormwater infiltration system, and redevelopment of a City-owned parking lot to include stormwater Best Management Practices (BMPs), drought tolerant landscaping, and interpretive signage.

PROJECT NEED:

The City experiences significant flooding during intense rain events, particularly in the Downtown area. This multi-benefit project will help alleviate flooding via the reconstruction and upgrade of the existing stormdrain infrastructure along 3rd Street, and construction of a subsurface infiltration system that will capture and infiltrate stormwater.

PROJECT TITLE:

Downtown Flood Reduction and
Stormwater Infiltration Project
PROJECT CATEGORY:

Utility/Drainage/Lighting
Improvements
Storm Drain/Water Quality

LOCATION MAP
AGENCY: DIVISION: CONTACT: DATE:

Public Works CIP Engineering Craig Foster, NPDES Manager 08-Dec-2021 PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Construction 3,454,650 - - - - - -
Engineering 325,000 - - - - - -
Planning 20,350 - - - - - -
TOTAL 3,800,000 - - - - - -
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 3,800,000 - - - - - -
TOTAL 3,800,000 - - - - - -
City Council 10 – 5 1/18/2022
Public Works Agency
www.santa-ana.org/pw
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 18, 2022
TOPIC: Citywide Sewer Main Improvements Phase II

AGENDA TITLE
Approve an Appropriation Adjustment and Additional Contingency Funds in the Amount of $368,825 for an Existing Construction Contract with Lucas Builders, Inc. for the Citywide Sewer Main Improvements Phase II Project with an Estimated Project Delivery Cost of $2,117,835 (Project No. 19-6426) (Non-General Fund)

RECOMMENDED ACTION

1. Approve an appropriation adjustment to recognize $338,825 from prior-year fund balance in the Sanitary Sewer Capital Fund, Prior Year Carryforward revenue account, and appropriate the same amount to the Capital Recovery Charges, Improvements Other Than Buildings expenditure account. (Requires five affirmative votes)

2. Authorize the reallocation of $30,000 in unspent Measure M2 Local Fairshare funds, $30,000 from Flower Street Safety Enhancements (Project 17-6897) to Citywide Sewer Main Improvements Phase II (Project No. 19-6426) to complete the funding needed for project delivery.

3. Approve an amendment to the Project Cost Analysis in the amount of $368,825 in additional contingency funds, for a total estimated construction delivery cost of $2,117,835, which includes $1,399,208 for the construction contract, $209,802 for contract administration, inspection and testing, and a $508,825 project contingency for unanticipated or unforeseen work, subject to non-substantive changes approved by the City Manager and City Attorney.

4. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include $368,825 in construction funds for Citywide Sewer Main Improvements Phase II (Project No. 19-6426).

DISCUSSION
On July 7, 2020, the City Council authorized the award of a construction contract to Lucas Builders, Inc. to replace the sewer main on Second Street, Fifth Street, Bush Street, and Townsend Street (Exhibit 1). The project is currently under construction and additional City Council 11 – 1 1/18/2022
Approve Additional Contingency Funds for Citywide Sewer Main Improvements Phase II January 18, 2022

Page 2 ends

improvements have been identified that surpass the existing contingency of $140,000. To capitalize on the favorable pricing of the existing contract with Lucas Builders, Inc., staff recommends increasing the project contingency by $368,825 to complete the work and deliver the sewer main improvements.

The recommended action will increase the project contingency by an additional $368,825, for an amended project contingency of $508,825, thereby increasing the total estimated construction delivery cost to $2,117,835, as indicated in the Cost Analysis (Exhibit 2) and as summarized in the table below:

Project Item Current Total New Total
Construction Contract $1,399,208 $1,399,208
Construction Administration, Inspection, Testing $209,802 $209,802 Contingencies $140,000 $508,825
TOTAL CONSTRUCTION DELIVERY COST $1,749,010 $2,117,835

ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.

FISCAL IMPACT
Approval of the requested appropriation adjustment will recognize $338,825 from prior year fund balance in the Sanitary Sewer Capital Fund, Prior-Year Carryforward revenue account (No. 05417002-50001) and appropriate the same amount to the Capital Recovery Charges, Improvements Other Than Building expenditure account (No. 05417647-66220). The reallocation of $30,000 in unspent Measure M2 Local Fairshare funds will make them available to fully fund the total project delivery cost of $2,117,835.

The following table summarizes the funds budgeted for expenditure to deliver construction of this project. Any remaining balances not expended at the end of FY 2021- 22 will be carried forward for expenditure into FY 2022-23, if needed.

Fiscal
Year
Accounting Unit -
Account No.
(Project No.)
Fund
Description
Accounting Unit -
Account No.

Description
Amount
Prior Authorized Funds
2020-21 05417647-66220
(19-6426)
Sanitary
Sewer
Capital
Capital Recovery
Charges,
Improvements
Other Than
Building
$1,749,010
Appropriation Adjustment
2021-22 05417647-66220
(19-6426)
Sanitary
Sewer
Capital
Capital Recovery
Charges,
Improvements
$338,825
City Council 11 – 2 1/18/2022
Approve Additional Contingency Funds for Citywide Sewer Main Improvements Phase II January 18, 2022

Page 3 ends

Other Than
Building
Reallocation Of Funds
2021-22
03217662-66220
(From Proj No. 17-6897
To Proj No. 19-6426)
Measure M
Street
Construction
Measure M2 Local
Fairshare,
Improvements
Other Than
Building
$30,000
Total $2,117,835

EXHIBIT(S)

1. Location Map

2. Cost Analysis

3. FY 2021-22 Capital Improvement Program Sheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager
City Council 11 – 3 1/18/2022
City Council 11 – 4 1/18/2022
EXHIBIT 2
Construction Contract 1,399,208.00 $
Contract Administration, Inspection and Testing 209,802.00 $ Contingencies 508,825.00 $
TOTAL ESTIMATED CONSTRUCTION COSTS $ 2,117,835.00
CONSTRUCTION OF PROJECT NO. 19-6426: CITYWIDE SEWER MAIN

IMPROVEMENTS PHASE II

COST ANALYSIS
City Council 11 – 5 1/18/2022
CITY OF SANTA ANA FY 21/22CIP

CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:

This project will replace existing deteriorated and over capacity sewer mains, and related sewer assets, such as manholes and laterals.

PROJECT NEED:

This project is required to maintain effective operation of the City's sanitary sewer system. These improvements will eliminate the undersized sewer mains, reduce sewer maintenance, and prevent sewer spills.

PROJECT TITLE:

Citywide Sewer Main Improvements
Phase 2
PROJECT CATEGORY:

Utility/Drainage/Lighting
Improvements
Sewer Improvements

LOCATION MAP

CITYWIDE
AGENCY: DIVISION: CONTACT: DATE:

Public Works Water Resources Robert Aguirre, Senior Civil Engineer 14-Dec-2021 PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Construction 368,825 - - - - - -
TOTAL 368,825 - - - - - -
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 M2 LOCAL FAIRSHARE 30,000 - - - - - -
SEWER 338,825 - - - - - -
TOTAL 368,825 - - - - - -
City Council 11 – 6 1/18/2022
Public Works Agency
www.santa-ana.org/pw
Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 18, 2022
TOPIC: Lease and License Agreement Amendments with Greyhound Lines, Inc.

AGENDA TITLE:

Approve Appropriation Adjustment, Lease and License Agreement with Greyhound Lines, Inc., to Extend the term One Year, from February 1, 2022, through January 31, 2023, for a total amount of $87,966

RECOMMENDED ACTION

1. Approve an appropriation adjustment to recognize Fiscal Year 2021-22 lease income in the amount of $28,340 in the Public Works-SARTC Operations, Rental-Greyhound Lines, Inc., revenue account and appropriate the same amount in the Public WorksSARTC Operations, Contract Services-Professional expenditure account. (Requires five affirmative votes)

2. Authorize the City Manager to execute a second amendment to the site license agreement with Greyhound Lines, Inc., for the rental of two bus bays, and extend the term for a one-year period from February 1, 2022, to January 31, 2023, at a monthly rate of $3,000 for the first six months and at a monthly rate of $5,498 from August 1, 2022 to January 31, 2023, for a total amount of $50,988, subject to non-substantive changes approved by the City Manager and City Attorney.

3. Authorize the City Manager to execute an amendment to the site lease agreement with Greyhound Lines, Inc. for rental of interior office space and extend for a one-year period from February 1, 2022, to January 31, 2023, at a monthly rate of $2,668 for the first six months and at a monthly rate of $3,495 from August 1, 2022, to January 31, 2023, for a total amount of $36,978, subject to non-substantive changes approved by the City Manager and City Attorney.

DISCUSSION
The Santa Ana Regional Transportation Center (SARTC) was built in 1983 and is a regional transportation hub that brings together Amtrak, Metrolink, Orange County Transportation Authority, and interstate bus services. In addition, when completed, the OC Streetcar will have a dedicated platform stop at SARTC. The facility is open to the public seven days a week from 5:00 a.m. to midnight, and contains approximately 35,000 City Council 12 – 1 1/18/2022
Amend Site License and Lease Agreements with Greyhound Lines, Inc.

January 18, 2022

Page 2 ends

square feet of rental space, including ten bus bays, two surface parking lots, and a parking structure.

On August 16, 2016, the City Council approved a site license and site lease agreements with Greyhound Lines, Inc., to license two bus bays and ticket counter office space at SARTC. The site lease agreement was for a three-year term with two one-year renewal options, which expired on November 30, 2021, and has continued on a month-to-month term. The site license agreement continues indefinitely, subject to termination with seven days’ notice. Greyhound has expressed an interest in extending the site lease agreement for one additional year, beginning February 1, 2022, through January 31, 2023. Due to the current situation, given the COVID-19 pandemic and the impacts it has had on their operations, Greyhound Lines, Inc., has asked the City for a rent reduction for the first sixmonth period after which the rental rate will revert to the rates established prior to the COVID-19 pandemic.

Greyhound has been a tenant at SARTC for over twenty years and has paid the monthly rent consistently. Staff recommends amending the site license and site lease agreements for a one-year period that will allow for the preparation of a new Request for Proposals for bus passenger services.

ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.

FISCAL IMPACT
With the approval of the requested appropriation adjustment, lease income for Fiscal Year 2021-22 in the amount of $28,340, consisting of $3,000 per month for five months of bus bay rental and $2,668 per month for five months of office space rental, will be recognized in the Public Works-SARTC Operations, Rental–Greyhound Lines, Inc., revenue account (No. 06717002-53810) and appropriated into the Public Works-SARTC Operations, Contract Services-Professional, expenditure account (No. 06717650-62300) for expenditure in Fiscal Year 2021-22. The remaining revenues and expenditures will be recognized and appropriated during the Fiscal Year 2022-23 budget process.

Lease and License Agreement Term (February 1, 2022, through January 31, 2023) Fiscal
Year
Accounting Unit
– Account No.

Fund
Description
Accounting Unit,
Account Description Amount
2021-22
(Feb-June) 06717002-53810
Regional
Transportation
Center
Public Works-SARTC
Operations, Contract
Services-Professional
$28,340
2022-23
(July- Jan) 06717002-53810
Regional
Transportation
Center
Public Works-SARTC
Operations, Contract
Services-Professional
$59,626
Total: $87,966
City Council 12 – 2 1/18/2022
Amend Site License and Lease Agreements with Greyhound Lines, Inc.

January 18, 2022

Page 3 ends

EXHIBIT(S)

1. Site License Agreement with Greyhound Lines, Inc.

2. Site Lease Agreement with Greyhound Lines, Inc.

Submitted By: Nabil Saba, Executive Dir Public Works
Approved By: Kristine Ridge, City Manager
City Council 12 – 3 1/18/2022

LICENSE AGREEMENT BY AND BETWEEN THE CITY OF SANTA ANA AND GREYHOUND LINES, INC. FOR USE OF THE SANTA ANA REGIONAL

TRANSPORTATION CENTER FACILITIES
This LICENSE AGREEMENT (“Agreement”) by and between the City of Santa Ana, a municipal corporation of the State of California (“City”) and Greyhound Lines, Inc., a California Corporation (Referred to as “Licensee”) is dated as of February 1, 2022 (“Effective Date”). Licensee and City are sometimes individually referred to as “Party” and collectively as “Parties.”

RECITALS
A. Licensee is a provider of interstate bus transportation services throughout the state of California.

B. Licensee desires the use of and access to the Santa Ana Regional Transportation Center Facilities (“SARTC” or “Facilities”), located at 1000 East Santa Ana Boulevard in the City of Santa Ana, for a bus stop for the purpose of drop off and pick up of its Invitees (defined below) that utilize Licensee’s bus services (“Transit Services”). City desires to allow Licensee the use of and access to the Facilities for a bus stop for the purpose of drop off and pick up of its Invitees and allowing its Invitees to utilize the Transit Services.

AGREEMENTS
NOW, THEREFORE, in consideration of the above recitals and the mutual covenants hereinafter contained and for good and valuable consideration, the receipt of which is hereby acknowledged, the Parties agree as follows:

1. TERMS

1.1 Facilities Subject to License. City owns the real property commonly known as the Santa Ana Regional Transportation Center (SARTC). Subject to the terms and conditions of this Agreement, City hereby agrees to allow Licensee the non-exclusive use of and access to one (1) bus bay at the Facilities as a bus stop for the purpose of drop off and pick up of its Invitees (defined below). - THE BUS BAY SUBJECT TO THIS LICENSE IS BUS BAYS #5 and #6 ("License Area"). See Exhibit A for description of License Area. The parties understand that the City may unilaterally reassign the License for Bus Bays #5 and #6 to another bus bay in the future upon written notice by the City and that all terms and conditions of this license will likewise apply to any replacement bus bays.

1.2 Term, Grant of License, Terms of License, Term. City hereby grants to Licensee a non-exclusive license ("License"), during the term of this Agreement, for vehicular and pedestrian ingress to and egress from the Facilities and vehicular and pedestrian use of the Facilities for its regularly scheduled passenger service. Licensee shall offer patrons the ability to pay in cash or by credit card. THIS AGREEMENT IS INTENDED AND SHALL

BE CONSTRUED ONLY AS A REVOCABLE LICENSE TO USE THE LICENSE AREA AND NOT AS A LEASE OR GRANT OF ANY POSSESSORY OR OTHER INTEREST. The Parties understand that the Licensee is not authorized to begin business operations until the conditions in Section 1.5 of this Agreement have been fully complied with by Licensee.

1.3 Term. The term of this License (the “Term”) shall be for a period of one (1) year, which shall commence on February 1, 2022 (the “Effective Date”) and end on January 31, 2023, with the option for the City to grant up to one (1) one (1) year renewal, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 1.10 of this Agreement.

EXHIBIT 1
City Council 12 – 4 1/18/2022

1.4 Restrictions on Use of Facilities. Licensee shall not use, and shall prohibit its Agents (defined as follows) or Invitees (defined as follows) from using the Facilities other than for the purposes specified herein. The term “Agents” shall mean Licensee’s officers, directors, members, agents, employees, invitees, contractors, subcontractors, and any employees of such parties. The term “Invitees” shall mean Licensee’s invitees, guests, customers or business visitors.

The Invitees shall have access, during normal operating hours, to the Licensed Area by way of the common areas of SARTC. Notwithstanding the foregoing, the public and Licensee's Invitees shall not block any paths in ingress or egress or the permitted areas of any other licensee or tenant of SARTC.

1.5 City Approval of Licensee’s Buses.

Licensee shall provide the City with documentation listing for each and every bus providing services at the SARTC:
(1) Registered owner;
(2) VIN number;
(3) License plate number;
(4) USDOT number;
(5) Proof of authorization from the Federal Motor Carrier Safety Administration (“FMCSA”); (6) Proof of insurance; and
(7) An annual list of all licensed drivers who may operate the buses, provided that Licensee may utilize drivers not identified on the list in case of unavailability so long as all substitute drivers have all applicable licenses and qualifications and the names and qualifications of the substitute drivers are provided to the City within fourteen (14) days.

In the event such information is the subject of a request under the California Public Records Act, City will refrain from disclosing personal contact or other information that may be private, but only to the extent permissible under the Act and its interpreting authorities. Additionally, Licensee shall ensure that use of the Bus Bays shall be by clearly marked buses identifying the Licensee company name and USDOT number. Licensee agrees that it will provide the City with a list of buses that will use Bus Bays #5 and #6 as a precondition for use of the Bus Bays.

Any additional buses must be approved by the City prior to beginning service. The use of any non-approved bus at the SARTC by Licensee or Licensee’s failure to have the required authorizations from USDOT and FMCA, or any other applicable government or regulatory body, shall constitute a breach of this Agreement and will result in immediate termination thereof.

1.6 Compensation. As consideration for its use of the License Area and related Facilities, Licensee agrees to pay a monthly fee of Three Thousand Dollars ($3,000.00) per month for the first six months from the Effective Date of this Agreement. Effective August 1, 2022, the monthly fee shall be increased to Five Thousand Four Hundred Ninety Eight Dollars ($5,498) for the remainder of the Term, including any extension periods exercised under Section 5. Such payment shall be made payable to the City of Santa Ana, in advance for each month, and at the following address: payable to “The City of Santa Ana” and remitted to: City of Santa Ana M-13, 20 Civic Center Plaza, PO Box 1988, Santa Ana, CA 92702. A late charge of ten percent (10%) shall be 2 City Council 12 – 5 1/18/2022
3 applied to any payment hereunder due but unpaid after the 10th of the month. The consideration for this License shall be subject to a CPI adjustment annually for the most current period (for All Urban Consumers) annually on the anniversary of the Effective Date of this Agreement.

1.7 AS-IS Condition. City makes no representation or warranty of any kind as to the condition of the License Area or any other matter relating to Licensee’s use of the License Area. Licensee hereby disclaims and waives any and all objections to the physical and other characteristics and conditions of the License Area. Licensee acknowledges and agrees that the use of the License Area will be on the basis of Licensee’s own investigation of the condition of the License Area. The license to use the License Area shall be granted on an “AS-IS,” “WITH ALL FAULTS” basis, without representation or warranty expressed or implied by City, or by operation of law.

City expressly disclaims, which Licensee hereby acknowledges and accepts, any implied warranty of condition or fitness for a particular purpose or use. Licensee’s use of the License Area shall be subject to the License Area being in a usable and safe condition at the time of Licensee’s use and Licensee shall be responsible for determining whether the License Area is in such condition. In connection therewith, in the event that the License Area or access thereto is damaged or obstructed or the use by Licensee is otherwise impaired, prevented or limited, City shall have no obligation or duty to repair the damage or rectify the condition to make the License Area usable or safe.

1.8 No assignment of License. The permission, rights and privileges granted hereunder are nonexclusive and nontransferable. Licensee shall not, either voluntarily or by action of law, assign or transfer this License or any obligation, right, title or interest assumed by Licensee herein without the prior written consent of the City. If Licensee attempts an assignment or transfer of this License or any obligation, right, title or interest herein, City may at its option, terminate the License pursuant to Section 1.10 below and shall thereupon be relieved from any and all obligations to Licensee or its assignee or transferee.

1.9 Agreement to Protect and Maintain Facilities. Licensee, on behalf of its Agents and Invitees, agrees to take all prudent action to protect the Facilities from any damage or injury caused by the exercise of this License.

Licensee shall immediately notify City of any damage or injury to the Facilities caused by its use of the Facilities.

No temporary or permanent signs or awning shall be erected or maintained upon or attached to the outside of the premises except such signs which have been approved in advance by City.

1.10 City’s Right of Suspension, Termination. City reserves the right to immediately suspend all activities or terminate this Agreement upon Licensee’ non-compliance with any of the terms or conditions of this Agreement or the Lease Agreement attached hereto as Exhibit B, and incorporated herein by reference. Such suspension or termination shall be effective immediately.

City may temporarily suspend access to and use of all or any portion of the License Area for operational, maintenance, repair, security, emergency or other purposes at City's discretion. City will provide Licensee with as much notice as is reasonably possible prior to any such suspension, which notice will include: (a) the date when such suspension of access and use will commence; (b) the anticipated duration of such suspension of access and use; (c) the reason for such suspension of access and use; and (d) that portion of the License Area subject to such suspension of access and use. During such periods of suspension, Licensee will be unable to access, use or operate on that portion of the License Area to which City has suspended access and use. If, during such periods, Licensee desires or needs to continue to operate its bus service, it shall be solely responsible for the provision of the same without the use of that portion of the License Area over which access and use have been suspended. City shall not be liable for any cost or damage incurred by Licensee as a result of any suspension of access or use pursuant to this Section 1.10, including, without limitation, any consequential damages resulting therefrom. City shall use reasonable commercial efforts to provide alternate space in the License Area during the period of suspended access and use.

City Council 12 – 6 1/18/2022
4 Licensee may at any time terminate the license created by this Agreement by prior written notice pursuant to Section 2.1 of this Agreement to the City.

1.11 Compliance with Laws; Regulatory Approvals. Licensee shall, at its sole expense, conduct and cause to be conducted all activities on the Facilities in compliance with all laws, regulations, codes, ordinances and orders of any governmental or other regulatory entity, and whether or not in the contemplation of the parties.

1.12 Indemnification. Licensee shall indemnify, defend, and hold harmless City, and its respective agents, representatives, employees, subsidiaries and affiliates (“Covered Parties”) from and against any and all actions, suits, claims, demands, judgments, losses, expenses, or liabilities, injuries and damages to persons and property, including death, arising out of or related to Licensee’s use of the License Area, the entry by any Licensee Party on the License Area or any portion of the Property or surrounding property, or Licensee’s breach or default in the performance of any of its obligations under this Agreement; provided, however, that Licensee will not be obligated to indemnify the Covered Parties from any claims arising solely from the gross negligence or willful misconduct of a Covered Party. If any action or proceeding is brought against any Covered Party by reason of any such claim, Licensee, upon receipt of written notice from Covered Party, shall defend the same at Licensee’s expense with legal counsel reasonably acceptable to Covered Party. Payment of any settlement or judgment by Covered Parties shall not be a condition precedent to recovery under any indemnification in this Agreement, and a finding of liability or an obligation to indemnity shall not be a condition precedent to the duty to defend. The provisions of this Section 1.12 shall survive the termination or expiration of this Agreement.

1.13 Commercial General Liability Insurance. Licensee shall maintain commercial general liability insurance which shall include, but not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Licensee’s use of the license area, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $2,000,000 per occurrence and $5,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or selfinsurance programs maintained by the City; and (c) contain standard separation of insured’s provisions.

1.14 Certificates of Insurance; Additional Insured Endorsements. Prior to execution of this Agreement, Licensee shall furnish to City certificates of insurance and additional insured status on Licensee’s commercial general liability insurance policy, evidencing the foregoing insurance coverages as required by this Agreement.

These certificates shall:
a. provide the name and policy number of each carrier and policy; b. shall state that the policy is currently in force; and c. shall promise to provide that such policies will not be canceled, suspended, voided, reduced in coverage or in limits, or modified without notice to City as soon as reasonably practicable or in accordance with policy provisions, whichever is earlier.

Licensee shall maintain the foregoing insurance coverages in force throughout the term of this Agreement.

The requirement for carrying the foregoing insurance coverages shall not derogate or serve to limit from the provisions for indemnification of City by Licensee under the Agreement. City or its representatives shall at all times have the right to demand the original or a copy of all these policies of insurance, which Licensee shall provide within five (5) days of City’s request.

City Council 12 – 7 1/18/2022
5 2. MISCELLANEOUS TERMS

2.1 Notices, Demands and Communications between the Parties.

2.1.1 Formal notices, demands and communications between Licensee and City shall be deemed sufficiently given if: (i) dispatched by registered or certified mail via the United States Postal Service, postage prepaid, return receipt requested, as designated in this Section; or (ii) by messenger service for immediate personal delivery; or (iii) by electronic transmittal, including fax transmissions with telephonic verification receipt. Such written notices, demands and communications may be sent in the same manner to such other addresses as either Party may from time to time designate by written notice to the other Party.

2.1.2 All notices, demands and communications shall be sent, as follows:

TO LICENSEE: TO CITY:

Greyhound Lines, Inc.
350 N. Saint Paul Street
Dallas, TX 75201
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-22)
Santa Ana, California 92701
Attention: Executive Director of Public Works
AND
City Attorney’s Office
City of Santa Ana
20 Civic Center Plaza (M29)
Santa Ana, California 92701
Fax: (714) 647-6515

2.1.3 Notices that are dispatched by registered or certified mail through the United States Postal Service shall be deemed to be received, regardless of whether or when any return receipt is received by the sender or the date set forth on such return receipt, five (5) calendar days after deposit with the United States Postal Service.

Notices that are dispatched by messenger for immediate personal delivery services shall be deemed received upon the day dispatched. Notices dispatched by express delivery services shall be deemed received upon execution of the delivery receipt by the Party receiving such notices. Notices dispatched through electronic transmittals shall be deemed received upon telephonic verification of such receipt.

2.2 Amendment. With the exception of a reassignment of the License Area as described in section 1.1, this Agreement may be amended at any time by the mutual consent of the Parties by an instrument in writing signed by both Parties.

2.3 Further Actions and Instruments. Each of the Parties shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this Agreement and the satisfaction of the conditions of this Agreement.

2.4 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

2.5 Time is of the Essence. For each provision of this Agreement which states a specific amount of time within which the requirements thereof are to be satisfied, time shall be deemed of the essence.

City Council 12 – 8 1/18/2022
6 2.6 Governing Law. This Agreement shall be governed by the laws of the State of California without regard to conflicts of laws principles. This Agreement shall be deemed to have been made in the County of Orange, California, regardless of the order of the signatures of the Parties affixed hereto. Any litigation or other legal proceedings which arise under or in connection with this Agreement shall be conducted in a federal or state court located within or for Orange County, California. The Parties consent to the personal jurisdiction and venue in federal or state court located within or for the County of Orange, California and hereby waive any defenses or objections thereto including defenses based on the doctrine of forum non conveniens.

2.7 Litigation Expenses. If either party to this Agreement commences an action against the other party to this Agreement arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys’ fees, expert witness fees, costs of investigation, and costs of suit from the losing party.

2.8 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days, except as otherwise specified in this Agreement. All references to City include all officials, officers, employees, personnel, agents, volunteers, contractors and subcontractors of City, except as otherwise specified in this Agreement. All references to Licensee include its officials, officers, employees, personnel, agents, volunteers, contractors and subcontractors, except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

2.9 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver. Either Parties’ consent or approval of any act by the other Party requiring its consent or approval shall not be deemed to waive or render unnecessary its consent to or approval of any subsequent act of the other Party. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

2.10 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party. All warranties and promises to indemnify shall survive the termination, abandonment, or completion of this Agreement.

2.11 Legal Counsel. Each Party acknowledges that: (i) it has read this Agreement; (ii) it has had the opportunity to have this Agreement explained to it by legal counsel of its choice; (iii) it is aware of the content and legal effect of this Agreement; and (iv) it is not relying on any representations made by the other Party or any of the employees, agents, representatives, or attorneys of the other Party, except as expressly set forth in this Agreement.

2.12 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder.

2.13 Binding Effect. The terms of this Agreement shall inure to the benefit of, and shall be binding upon, each of the Parties and their respective successors and assigns.

City Council 12 – 9 1/18/2022
7 2.14 Authorized Representatives. The person or persons executing this Agreement on behalf Licensee and City warrants and represents that he/she has the authority to execute this Agreement on behalf of that Party and that he/she has the authority to bind that Party to the performance of its obligations hereunder.

2.15 Entire Agreement. This Agreement constitutes the entire and integrated agreement of Licensee and City with respect to the subject matter hereof and supersedes any and all prior and contemporaneous oral or written negotiations, representations or agreements.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers the day, month and year first written above.

ATTEST: CITY OF SANTA ANA
_____________________________ _______________________________ Daisy Gomez Kristine Ridge
Clerk of the Council City Manager
APPROVED AS TO FORM:

Sonia R. Carvalho
City Attorney
By: _____________________
Jose Montoya
Deputy City Attorney
RECOMMENDED FOR APPROVAL: GREYHOUND LINES, INC.
_____________________________ __________________________ Nabil Saba David S. Leach
Executive Director President, Chief Executive Officer
Public Works Agency
City Council 12 – 10 1/18/2022
8 EXHIBIT “A”
City Council 12 – 11 1/18/2022
j
A// <.

City Council 12 – 12 1/18/2022
EXHIBIT “B”
City Council 12 – 13 1/18/2022
1 LEASE AGREEMENT BY AND BETWEEN THE CITY OF SANTA ANA AND GREYHOUND LINES, INC. FOR USE OF THE SANTA ANA REGIONAL

TRANSPORTATION CENTER FACILITIES
THIS LEASE AGREEMENT (the “Lease”) is dated as of November 16, 2021, by and between the City of Santa Ana, a Municipal Corporation ("Landlord" or “City”), and Greyhound Lines, Inc., a California Corporation ("Tenant"). City and Tenant are sometimes individually referred to as “Party” and collectively as “Parties.”

1. EXHIBITS: The following exhibits are attached hereto and incorporated herein by reference:

Exhibit "A" The Premises
Exhibit “B”: License Agreement
Exhibit "C" Additional Lease Conditions

2. PREMISES: Landlord hereby leases to Tenant, and Tenant hereby leases from Landlord, upon the terms, covenants and subject to the conditions set forth herein, a portion of the property located at 1000 East Santa Ana Boulevard in the City of Santa Ana, commonly known as the Santa Ana Regional Transportation Center (SARTC). Specifically, Tenant will be leasing the portion identified as Suite 105, consisting of approximately 580 square feet of interior office space, for the purpose of selling tickets to patrons in order to utilize the Tenant’s services (hereinafter referred to as the “PREMISES”). The PREMISES are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. The Landlord reserves the right to reconfigure the lease space or relocate the Tenant within SARTC by providing Tenant with a 30- day notice of such reconfiguration or relocation.

3. TERM: The term of this Lease (the “Term”) shall be for a period of one (1) year, which shall commence on December 1, 2021 (the “Effective Date”) and end on November 30, 2022, unless sooner terminated or extended as provided herein. If, at the sole determination of the City, the Tenant has not fully complied with Section 1.5 of Exhibit “B” attached hereto and incorporated herein by reference, any rights granted to the Tenant under this Lease shall terminate, and this Lease Agreement shall be automatically terminated as of that date without any further action by the City.

Tenant acknowledges that a condition precedent to occupancy of the Premises is the following:

At all times, Tenant shall provide the Landlord with documentation listing for each and every bus providing services at the SARTC in accordance with the terms and conditions outlined Section 1.5 of Exhibit “B”. Notwithstanding Section 20 of this Agreement, Tenant’s failure to abide by Section 1.5 of Exhibit “B” constitutes a breach and will result in the immediate termination of this Lease Agreement.

4. ADDITIONAL LEASE CONDITIONS: Tenant acknowledges that this lease is subject to compliance with the additional lease conditions attached hereto as Exhibit “C” attached City Council 12 – 14 1/18/2022
2 hereto and incorporated herein by reference. These additional lease condition are a material part of this lease agreement and any default of these conditions will be deemed a major breach and will subject this lease to immediate termination.

5. EXTENSION PERIODS: Landlord shall have the right, but not the obligation, to provide Tenant the option to extend the Term for one (1) additional period of one (1) year on the same terms and conditions as set forth in this Lease. Each option shall be agreed to in writing by the City Manager and Tenant prior to the expiration of the Term or any Extension Period then in effect.

6. RENT: Upon the Effective Date (a) Tenant shall pay to Landlord, as rent (“Rent”), the monthly sum of two thousand six hundred sixty eight dollars ($2,668) in advance, on the 1st day of each calendar month and continuing for the first six months of the Term. Effective June 1, 2022, rent shall be increased to three thousand four hundred ninety five dollars ($3,495) for the remainder of the Term, including any extension periods exercised under Section 5. Tenant shall commence the payment of Rent and other charges payable pursuant to this Lease on the Effective Date. All payments of Rent and other sums due to Landlord hereunder shall be made payable to “The City of Santa Ana” and remitted to: City of Santa Ana M-13, 20 Civic Center Plaza, PO Box 1988, Santa Ana, CA 92702. A LATE CHARGE OF TEN PERCENT (10%) SHALL BE APPLIED TO ANY PAYMENT HEREUNDER DUE BUT UNPAID AFTER THE 10TH OF THE MONTH. Landlord and Tenant hereby agree that Rent for any Extension Period, if the option for such is exercised, shall be subject to a CPI adjustment annually on the anniversary of the Effective Date of this Agreement.

7. HOLDOVER: Tenant has no right to retain possession of the Premises or any part thereof beyond the expiration or termination of this Lease. In the event that Tenant holds over, then the Rent shall be increased to 150% of the Rent applicable immediately preceding the expiration or termination. Nothing contained herein shall be construed as consent by Landlord to any holding over by Tenant. Any holding over by Tenant of the Premises after the expiration or termination of this Lease shall operate and be construed as a tenancy from month to month on all terms of this Lease, terminable by either party upon thirty (30) days prior written notice to the other.

8. LANDLORD'S TITLE: (a) Landlord hereby covenants, represents and warrants to Tenant that Landlord has fee simple title to the Premises and has the full right and lawful authority to make this Lease. Notwithstanding anything contained herein to the contrary, if there are any liens, security interests, restrictions, leases, encumbrances, encroachments, laws, ordinances, governmental rules or regulations, title restrictions, zoning, endangered species or any other matters which in fact interfere with Tenant’s use of the Premises, then Tenant may terminate this Lease without owing any liability to Landlord. Landlord covenants that so long as Tenant is not in monetary default hereunder, Tenant shall have quiet and peaceful possession and enjoyment of the Premises, all improvements located thereon and of all easements, rights and appurtenances thereunto belonging.

City Council 12 – 15 1/18/2022
3 9. DELIVERY OF POSSESSION UPON TERMINATION OR EXPIRATION OF TERM: Tenant agrees to deliver to Landlord physical possession of the Premises upon the termination or expiration of this Lease in good condition excepting, however, ordinary wear and tear, damage by fire or any other casualty, or damage from any other cause unless such other cause is attributable to the negligence of Tenant.

10. ASSIGNMENT AND SUBLETTING: Tenant may not assign this Lease or sublet the Premises or any part thereof without the prior written consent of Landlord.

11. TENANT'S REPAIRS, ALTERATIONS, FIXTURES: Except for reasonable wear and tear, Landlord agrees at Landlord’s expense to (1) construct a wall to separate Suite 105 from the remainder of the Premises such that Suite 105 is a standalone suite, (2) provide general building maintenance, and (3) maintain in good repair the foundation, retaining walls and structural soundness of the Premises. Landlord agrees to keep the Premises in good repair, including the plumbing, electrical wiring, air-conditioning and heating equipment. Subject to Landlord approval, Tenant may make and pay for any renovations, alterations and improvements to the Premises as Tenant deems desirable and Tenant agrees that all such alterations and improvements shall be made in a good and workmanlike manner and in such fashion as not to diminish the value of the building, and that no such alterations shall compromise the structural integrity of the Premises. All improvements, additions, alterations, and repairs shall be in accordance with applicable laws and at Tenant’s own expense. Tenant shall indemnify and defend Landlord for all liens, claims, or damages caused by remodeling, improvements, additions, alterations, and major repairs made by Tenant. It shall be Tenant’s ’s duty to keep the Premises free and clear of all liens, claims, and demands for work performed, materials furnished, or operations conducted on the Premises at the request of Tenant. On surrendering possession of the Premises to Landlord at the expiration or sooner termination of this Lease or any Extension Period, Tenant shall be required to return the premises in the same condition upon commencement of lease except for normal wear and tear.

Tenant may paint the interior of the Premises and may also paint, erect or authorize the installation of “temporary signs” in accordance with a signage plan that is pre-approved by the Landlord. Landlord shall not install or maintain, or permit anyone other than Tenant to install or maintain, any signs on any part of the Premises or within the air space above the Premises during the Term or any Extension Period of this Lease.

12. COMPLIANCE WITH LAWS: Tenant shall make and pay for nonstructural improvements and alterations to comply with all applicable laws, rules, regulations and ordinances of any and all applicable governmental entities (the “Governmental Laws”) applying to the physical condition of the premises arising from Tenant's conduct of business. TENANT

ACKNOWLEDGES THAT THE PREMISES HAS NOT UNDERGONE AN INSPECTION BY A CERTIFIED ACCESS SPECIALIST (CASP).

13. Intentionally Omitted.

City Council 12 – 16 1/18/2022
4 14. ESTOPPEL CERTIFICATES: Landlord and Tenant shall, from time to time upon thirty (30) days' request by the other (but not to exceed more than three (3) times in any given calendar year), execute, acknowledge and deliver a statement, dated currently, certifying that this Lease is unmodified and in full, force and effect (or, if there have been modifications, that this Lease is in full effect as modified, and identifying such modifications) and the dates to which the Rent have been paid, and that no default exists in the observance of this Lease and no event of default has occurred and is continuing, or specifying each such default or event of default of which Landlord or Tenant may have knowledge, it being intended that any such statement may be relied upon by Landlord's or Tenant's Mortgagees, any prospective purchaser of the interest of Landlord or Tenant in their respective premises described herein.

15. LIABILITY INSURANCE: Throughout the Term or any Extension Period, Tenant shall maintain insurance as described below:
a. Commercial General Liability Insurance: Commercial general liability insurance for injury to person (including death) or damage to property occurring within the building arising out of the use and occupancy thereof by Tenant, its licensees, employees, invitees, agents and customers. The amounts of insurance shall be not less than the following:
single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $2,000,000 per occurrence and $5,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $5,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non-owned automobiles.
c. Worker’s Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Tenant, if Tenant has any employees, is required to be insured against liability for worker’s compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Tenant agrees to obtain and maintain any employer’s liability insurance with limits not less than $1,000,000 per accident. d. Property Insurance. Tenant shall maintain not less than $1,000,000 Fire Legal liability on all real property being leased, including improvements and betterments owned by the Landlord, and shall name the Landlord as a loss payee. Tenant shall also provide fire insurance on all personal property contained within or on the leased premises. The policy must be written on an “all risks” basis, excluding earthquake and flood. The Tenant shall name the Landlord as additional insured.

City Council 12 – 17 1/18/2022
5 e. The following requirements apply to the insurance to be provided by Tenant pursuant to this section:
i. Tenant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the Landlord upon execution of this Agreement.
iii. Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City, except for 10 days’ notice for non-payment of premium.
iv. If Tenant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the Landlord with required proof that insurance has been procured and is in force and paid for, the Landlord shall have the right, at the Landlord’s election, to forthwith terminate this Agreement.

16. DAMAGE BY CASUALTY:
i. In the event of a fire or other casualty in the Premises, Tenant shall immediately give notice thereof to Landlord.
ii. If the Premises, through no fault of Tenant, its agents, employees, invitees, or visitors, shall be partially destroyed by fire or other casualty so as to render the Premises untenantable as reasonably determined by Landlord, Rent shall abate in proportion to the percentage of square footage of the Premises rendered unusable until such time as the Premises are made tenantable as reasonably determined by Landlord.
iii. Except where Landlord is not obligated to repair or rebuild the Building or the Premises, Landlord will use due diligence to repair the same (except that Landlord will have no obligation to repair or replace any alteration, addition, or improvements to the Premises other than the Tenant Improvements installed at Landlord's expense which will be repaired only to the level of Building Standard Improvements).
iv. In the event of (i) the total destruction of the Premises, (ii) the partial destruction of the Premises or the Building where the same is so damaged that it cannot, in Landlord's reasonable opinion, be repaired within ninety (90) days of the occurrence of such damage, or (iii) damage or destruction as a result of any casualty for which insurance proceeds are not available to pay 100% of the cost of repair or rebuilding, Landlord will have no obligation to repair or rebuild the Premises or the Building. Landlord will make its determination whether to repair or rebuild within ninety (90) days of the occurrence of such damage or destruction. Upon notification to City Council 12 – 18 1/18/2022
6 Tenant of Landlord's decision not to repair or rebuild, this Lease shall terminate.

17. EMINENT DOMAIN: (a) If (i) all or part of the Premises, the building located thereon, or (ii) so much of any rights in the Premises or the building located thereon shall be taken or appropriated under any right of eminent domain or under any other legal right whereby the taking authority is obligated to compensate Landlord therefor so that there does not remain premises suitable in the sole opinion of Tenant for the operation of its business, then Tenant may terminate and cancel this Lease without owing any liability to Landlord as of the date on which the condemning authority takes physical possession upon giving to Landlord written notice of such election. Landlord agrees immediately within ten (10) days after any notice of intended or actual taking or appropriation to give Tenant written notice thereof, providing to Tenant full details of such taking or appropriation, including, without limitation copies of all condemnation plans or surveys submitted by the condemning authority, a statement of the nature of the project to be conducted by the condemning authority, and such other information as might be necessary to enable Tenant to determine its future course of conduct. TENANT ACKNOWLEDGES THAT LANDLORD’S EXERCISE OF ITS RIGHT TO TERMINATE THIS LEASE UNDER ANY

OF THE PROVISIONS OF THIS LEASE SHALL NOT ENTITLE TENANT TO ANY

RIGHTS OR CLAIMS FOR RELOCATION BENEFITS OR ANY OTHER CLAIMS RELATED TO CONDEMNATION OR INVERSE CONDEMNATION.
(b) If this Lease shall be terminated and canceled as a result of any taking or appropriation, Tenant shall be released from any further liability and Rent and other sums for the last month of Tenant's occupancy shall be prorated and Landlord shall immediately refund to Tenant any sums paid in advance. (c) Tenant reserves unto itself the right to prosecute Tenant’s claim for an award for damages for the termination of this Lease caused by such appropriation or taking, together with damages based on the value of Tenant’s improvements and Tenant’s fixtures and other personal property erected or installed on the Premises and damages Tenant may sustain to the interest in the business operated by Tenant on the Premises, including, but not limited to, goodwill, patronage, and the removal, relocation, and replacement costs and expenses caused by such appropriation or taking, and Tenant may file such claims as are permitted by law for the loss of its leasehold interest, business dislocation damages, moving expense, or other damages caused by such taking or appropriation. Tenant's right to receive compensation or damages for its fixtures or its personal property shall not be affected in any manner by this Lease.

18. LIENS: Tenant shall promptly remove and discharge, at its cost and expense, all mechanic's liens, or other liens, for labor performed or materials furnished with respect to the Premises by or for Tenant.

City Council 12 – 19 1/18/2022
7 19. PARKING AREA: Tenant acknowledges that Landlord has entered into an agreement with the Orange County Transportation Authority for the operations of the OC Streetcar at SARTC, which is under construction. Such operations may affect the number of parking spaces available at any one time, though it is not possible to determine the precise effect at the time of this Lease. Surface Parking Lots 1 and 2 allow up to 72-hour parking. Landlord will provide parking passes to identify all Tenant vehicles parked at SARTC at no cost to Tenant. If the parking structure at SARTC is full, Tenant and Tenant's agents, employees, customers and invitees must use the surface lots at SARTC.

20. TENANT'S DEFAULT: (a) If Tenant shall default in payment of Rent, when due, Landlord shall forward written notice, pursuant to Section 22, of such default to Tenant, and the failure of Tenant to cure such default within three (3) days after the date of receipt of such notice shall, at the option of Landlord, cause the termination of this Lease. (b) If Tenant shall default in the performance of any other terms or provisions of this Lease, and if Landlord shall give to Tenant written notice, pursuant to Section 22, of such default, and if Tenant shall fail to cure such default within thirty (30) days after receipt of such notice, Landlord at its option, shall cause the termination of this Lease immediately.

21. HAZARDOUS SUBSTANCES: (a) As used herein, the term "Hazardous Substances" shall mean, without limitation, any substance that is biologically or chemically active or any hazardous, toxic, or dangerous waste, substance (including, but not limited to, lead-based paint, asbestos or petroleum derivative substances), or material defined as such in (or for purposes of) (i) any state, federal or local environmental laws, interpretive letters, regulations, decrees or ordinances, (ii) the Comprehensive Environmental Response, Compensation and Liability Act, as amended, (iii) the Resource Conservation and Recovery Act, (iv) any of the state or local "Super Fund", "Super Lien" or "Cleanup Lien" laws or (v) any other federal, state or local statute, law, ordinance, code, rule, interpretive letter, regulation, order or decree regulating, relating to or imposing liability or standards of conduct concerning any such substances or materials or any amendments or successor statutes with respect to any of the foregoing. (b) During the Term of this Lease, Tenant represents and warrants that no Hazardous Substances will be stored on the Premises and no Hazardous Substances will be discharged on the Premises by Tenant. Tenant agrees that such representations and warranties shall survive any termination of this Lease, and Tenant agrees to indemnify and hold harmless Landlord from any and all costs, expenses, claims and damages, including, but not limited to, attorneys' fees and costs of remediation, arising from Tenant's breach of any of the representations and warranties contained in this Section.

22. NOTICE: All notices or demands required or permitted to be given or served pursuant to this Lease shall be deemed to have been given or served only if in writing, postage and/or delivery fees pre-paid and shall be sent by U.S.P.S. Certified Mail, Return Receipt Requested or via an overnight (or 2-day) delivery service maintaining a record of delivery (e.g.

FedEx or UPS), which notices and demands shall be deemed served when delivered (or when City Council 12 – 20 1/18/2022
8 delivery is first attempted and refused), and which notices and demands shall be forwarded to the following addresses:

TO TENANT: TO CITY:

Greyhound Lines, Inc.
350 N. Saint Paul Street
Dallas, TX 75201
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-22)
Santa Ana, California 92701
Attention: Executive Director of Public Works Agency
AND
City Attorney’s Office
City of Santa Ana
20 Civic Center Plaza (M29)
Santa Ana, California 92701
Fax: (714) 647-6515
Such addresses may be changed from time to time by either party by serving notice as above provided.

23. USE: For the purposes of this Lease, Tenant's proposed initial intended use of the Premises strictly for the purpose of selling tickets to patrons in order to utilize the Greyhound Transit Services.

24. The Tenant may at any time terminate the Lease by providing the City thirty (30) days advance prior written notice in accordance with Section 22 of this Lease.

25. GENERAL PROVISIONS:
(a) This Lease (and the documents referred to herein) constitutes the entire agreement between the parties pertaining to the lease of Suite 105 contained herein and supersedes any and all prior and contemporaneous agreements, representations and understandings, oral or otherwise, between or among the parties with respect to the matters contained herein. (b) This Lease shall be binding upon, and inure to the benefit of, the parties hereto and their respective heirs, legatees, distributes, legal representatives, successors and assigns. (c) This Lease shall not be modified, amended or supplemented, in whole or part, without the prior written consent of all parties hereto. Each and every waiver of any covenant, representation, warranty or any other provision hereof must be in writing and signed by each party whose interests are adversely affected by such waiver. No waiver granted in any one instance shall be construed as a continuing waiver applicable in any other instance. (d) If any legal action or other proceeding is brought for the enforcement hereof, or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions hereof, the successful or prevailing party or parties shall be entitled to recover attorneys’ City Council 12 – 21 1/18/2022
9 fees, court costs and all expenses even if not taxable as court costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled. (e) The parties hereby agree that each party and its attorneys have reviewed and revised this Lease and that the normal rule of construction, to the effect that any ambiguities are resolved against the drafting party, shall not be employed in the interpretation of this Lease and no other rule of strict construction shall be used against any party. All exhibits and schedules attached or to be attached hereto, and all other agreements and instruments referred to herein, are hereby incorporated herein by reference, as fully as if copied herein verbatim. (f) This Lease shall be governed by the internal laws of the State of California without regard to and excluding its principles of conflicts of laws. (g) The parties further agree that upon request, they shall do such further acts and deeds, and shall execute, acknowledge, deliver and record such other documents and instruments, as may be reasonably necessary from time to time to evidence, confirm or carry out the intent and purposes of this Lease.
(h) Unless the context in which used clearly requires another construction, throughout this Lease, the masculine gender shall be deemed to include the neuter of feminine or both, the neuter gender shall include the masculine or both, and the singular of terms shall include the plural and vice versa. The section headings are for convenience only and shall not affect the construction hereof.
(i) If any one or more of the provisions hereof shall for any reason be held invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect the validity or enforceability of any other provision hereof, which shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. The parties intend that if any provision hereof is capable of two constructions, one of which would render the provision void and the other of which would render the provision valid, then the provision shall have the meaning which renders it valid.
(j) Time is of the essence in the performance of each party’s respective obligations. (k) This Lease may be executed simultaneously in one or more counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one in the same instrument, and it shall not be necessary that any single counterpart bear the signatures of all parties.
(l) Unless expressly stated to be exclusive, no remedy conferred herein shall be deemed to be exclusive of any other remedy conferred herein or any other remedy now or hereafter available at law or equity. All remedies conferred herein, and all remedies now or hereafter available at law or equity, shall be deemed to be cumulative and not alternative, and may be enforced concurrently or successively.

City Council 12 – 22 1/18/2022
10 (m) All provisions of this Lease shall be construed as covenants and agreements where used in each separate provision hereof and shall bind and inure to the benefit of the parties hereto, their respective heirs, legal representatives, successors and assigns. (n) All periods of time shall include Saturdays, Sundays and legal holidays; provided that, if the last day to perform any act or give notice falls on a Saturday, Sunday or legal holiday, then such act or notice shall be timely performed if given on the next succeeding business day. (o) Any holding over by Tenant of the Premises after the expiration or termination of this Lease shall operate and be construed as a tenancy from month to month on all terms of this Lease, terminable by either party upon thirty (30) days prior written notice to the other. (p) Nothing contained in this Lease shall be deemed or construed by the parties hereto or by any third party to create the relationship of principal and agent or of partnership or of joint venture or of any association between Landlord and Tenant, and no provision contained in this Lease nor any acts of the parties hereto shall be deemed to create any relationship between Landlord and Tenant other than the relationship of landlord and tenant.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers the day, month and year first written above.

ATTEST: CITY OF SANTA ANA
_____________________________ _______________________________ Daisy Gomez Kristine Ridge
Clerk of the Council City Manager
APPROVED AS TO FORM:

Sonia R. Carvalho
City Attorney
By: _____________________
Jose Montoya
Deputy City Attorney
RECOMMENDED FOR APPROVAL: GREYHOUND LINES, INC.
_____________________________ __________________________________ Nabil Saba David S. Leach
Public Works Agency President, Chief Executive Officer
Type text here
City Council 12 – 23 1/18/2022
11 EXHIBIT A

THE PREMISES
SARTC – Suite 105

EXHIBIT A
(Premises)
City Council 12 – 24 1/18/2022

EXHIBIT A

THE PREMISES
SARTC — Suite 105

EXHIBIT A
Premises)
ecus,anx.—
v
City Council 12 – 25 1/18/2022
12 EXHIBIT B
Intentionally Omitted
City Council 12 – 26 1/18/2022
13 EXHIBIT C

ADDITIONAL LEASE CONDITIONS
• Tenant will provide best-in-class local/regional transportation services to SARTC patrons. • Tenant, at its expense, shall comply with all applicable federal, state, and local laws, ordinances, regulations, rules, and orders with respect to the use of any permitted areas. • Tenant shall maintain all vehicles in neat, clean, mechanically sound, and painted condition at all times.
• Tenant shall adhere to a transit schedule and provide on-time pick-up and drop-off to SARTC patrons.
• Tenant shall maintain all proper registration for its vehicles. • Tenant shall maintain all proper insurance for its vehicles. • Tenant must meet or exceed all governmental requirements regarding the inspection and maintenance of its vehicles and provide a monthly log upon request. • Tenant shall have a strong financial background with a multi-year successful operating history and the resources to pay any fees promptly and in full. • Tenant shall adhere to all rules and regulations regarding the flow of bus/shuttle traffic at SARTC.
• Tenant shall work with SARTC management to ensure all safety protocols are strictly adhered to.
• Tenant shall work with SARTC management to manage ridership during peak and high volume hours.
• Tenant shall employ best-in-class drivers with all proper credentials necessary to operate a bus/shuttle service.
• Tenant shall employee the appropriate security protocols to operate for the public good within a facility of the scale and prominence of SARTC.
• Tenant shall receive payment from patrons via cash and/or debit/credit card. • Selected Proposer must ensure their business name and DOT number is clearly identified on all buses accessing SARTC. Buses with a business name and DOT number different from the Proposer will not be allowed.

City Council 12 – 27 1/18/2022
14 • Provide, if any, information regarding online ticket purchase capabilities for patrons. • Tenant must notify the City as soon as the Federal Motor Carrier Safety Administration classifies high alert statuses of any reason.

City Council 12 – 28 1/18/2022

LEASE AGREEMENT BY AND BETWEEN THE CITY OF SANTA ANA AND GREYHOUND LINES, INC. FOR USE OF THE SANTA ANA REGIONAL

TRANSPORTATION CENTER FACILITIES
THIS LEASE AGREEMENT (the "Lease") is dated as of February 1, 2022, by and between the City ofSanta Ana, a Municipal Corporation ("Landlord" or "City"), and Greyhound Lines, Inc., a California Corporation ("Tenant"). City and Tenant are sometimes individually referred to as "Party" and collectively as "Parties."

1. EXHIBITS: The following exhibits are attached hereto and incorporated herein by reference:

Exhibit "A" The Premises
Exhibit "B": License Agreement
Exhibit "C" Additional Lease Conditions

2. PREMISES: Landlord hereby leases to Tenant, and Tenant hereby leases from Landlord, upon the terms, covenants and subject to the conditions set forth herein, a portion ofthe property located at 1000 East Santa AnaBoulevard in the City ofSanta Ana, commonlyknown as the Santa Ana Regional Transportation Center (SARTC). Specifically, Tenant will be leasing the portion identified as Suite 105, consisting ofapproximately 580 squarefeet ofinterior office space, for the purpose of selling tickets to patrons in order to utilize the Tenant's services (hereinafter referred to as the "PREMISES"). The PREMISES are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. The Landlord reserves the right to reconfigure the lease space or relocate the Tenant within SARTC by providing Tenant with a 30- day notice ofsuch reconfiguration or relocation.

3. TERM: The term of this Lease (the "Term") shall be for a period of one (1) year, which shall commence on February 1, 2022 (the "Effective Date") and end on January 31, 2023, unless sooner terminated or extended as provided herein. If, at the so.l e determination of the City, the Tenant has not fully complied with Section 1.5 of Exhibit "B" attached hereto and incorporated herein by reference, any rights granted to the Tenant under this Lease shall terminate, and this Lease Agreement shall be automatically terminated as of that date without any further action by the City.

Tenant acknowledges that a condition precedent to occupancy of the Premises is the following:

At all times, Tenant shall provide the Landlord with documentation listing for each and every bus providing services at the SARTC in accordance with the terms and conditions outlined Section 1.5 of Exhibit "B". Notwithstanding Section 20 of this Agreement, Tenant's failure to abide by Section 1.5 of Exhibit "B" constitutes a breach and will result in the immediate termination ofthis Lease Agreement.

4. ADDITIONAL LEASE CONDITIONS: Tenant acknowledges that this lease is subject to compliance with the additional lease conditions attached hereto as Exhibit "C" attached EXHIBIT 2
City Council 12 – 29 1/18/2022
hereto and incorporated herein by reference. These additional lease condition are a material part ofthis lease agreement and any default of these conditions will be deemed a major breach and will subject this lease to immediate termination.

5. EXTENSION PERIODS: Landlord shall have the right, but not the obligation, to provide Tenant the option to extend the Term for one (1) additional period ofone (1) year each on the same terms and conditions as set forth in this Lease. Each option shall be agreed to in writing by the City Manager and Tenant prior to the expiration of the Term or any Extension Period then in effect.

6. RENT: Upon the Effective Date (a)Tenant shallpay to Landlord, as rent ("Rent"), the monthly sum of two thousand six hundred sixty eight dollars ($2,668) in advance, on the 1st day of each calendar month and continuing for the first six months of the Term. Effective August 1, 2022, rent shall be increased to three thousand four hundred ninety five dollars ($3,495) for the remainder of the Term, including any extension periods exercised under Section 5. Tenant shall commence the payment of Rent and other charges payable pursuant to this Lease on the Effective Date. All payments of Rent and other sums due to Landlord hereunder shall be made payable to "The City of Santa Ana" and remitted to: City of Santa Ana M-13, 20 Civic Center Plaza, PO Box 1988, Santa Ana, CA 92702. A LA TE CHARGE OF TEN PERCENT (10%) SHALL BE APPLIED TO ANY PAYMENT HEREUNDER DUE BUT UNPAID AFTER THE 1 orn OF THE MONTH. Landlord and Tenant hereby agree that Rent for any Extension Period, if the option for such is exercised, shall be subject to a CPI adjustment annually on the anniversary ofthe Effective Date of this Agreement.

7. HOLDOVER: Tenant has no right to retain possession of the Premises or any part thereof beyond the expiration or termination of this Lease. In the event that Tenant holds over, then the Rent shall be increased to 150% of the Rent applicable immediately preceding the expiration or termination. Nothing contained herein shall be construed as consent by Landlord to any holding over by Tenant. Any holding over by Tenant of the Premises after the expiration or termination of this Lease shall operate and be construed as a tenancy from month to month on all terms of this Lease, terminable by either party upon thirty (30) days prior written notice to the other.

8. LANDLORD'S TITLE: (a) Landlord hereby covenants, represents and warrants to Tenant that Landlord has fee simple title to the Premises and has the full right and lawful authority to make this Lease. Notwithstanding anything contained herein to the contrary, if there are any liens, security interests, restrictions, leases, encumbrances, encroachments, laws, ordinances, governmental rules or regulations, title restrictions, zoning, endangered species or any other matters which in fact interfere with Tenant's use of the Premises, then Tenant may terminate this Lease without owing any liability to Landlord. Landlord covenants that so long as Tenant is not in monetary default hereunder, Tenant shall have quiet and peaceful possession and enjoyment of the Premises, all improvements located thereon and of all easements, rights and appurtenances thereunto belonging.
2 City Council 12 – 30 1/18/2022
City Council 12 – 31 1/18/2022
City Council 12 – 32 1/18/2022
City Council 12 – 33 1/18/2022
City Council 12 – 34 1/18/2022
City Council 12 – 35 1/18/2022
City Council 12 – 36 1/18/2022
City Council 12 – 37 1/18/2022
available at law or equity, shall be deemed to be cumulative and not alternative, and may be enforced concurrently or successively.
(m) All provisions of this Lease shall be construed as covenants and agreements where used in each separate provision hereof and shall bind and inure to the benefit of the parties hereto, their respective heirs, legal representatives, successors and assigns. (n) All periods of time shall include Saturdays, Sundays and legal holidays; provided that, if the last day to perform any act or give notice falls on a Saturday, Sunday or legal holiday, then such act or notice shall be timely performed if given on the next succeeding business day. (o) Any holding over by Tenant of the Premises after the expiration or termination of this Lease shall operate and be construed as a tenancy from month to month on all terms of this Lease, terminable by either party upon thirty (30) days prior written notice to the other. (p) Nothing contained in this Lease shall be deemed or construed by the parties hereto or by any third party to create the relationship of principal and agent or of partnership or of joint venture or of any association between Landlord and Tenant, and no provision contained in this Lease nor any acts of the parties hereto shall be deemed to create any relationship between Landlord and Tenant other than the relationship of landlord and tenant.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers the day, month and year first written above.

ATTEST:

Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM:

Sonia R. Carvalho
City Attorney
By:---------­
Jose Montoya
Assistant City Attorney
RECOMMENDED FOR APPROVAL:

Nabil Saba
Public Works Agency

CITY OF SANTA ANA
Kristine Ridge
City Manager
GREYHOUND LINES, INC.

David S. Leach
President, Chief Executive Officer
10 City Council 12 – 38 1/18/2022
City Council 12 – 39 1/18/2022
City Council 12 – 40 1/18/2022
City Council 12 – 41 1/18/2022
City Council 12 – 42 1/18/2022
Community Development Agency
www.santa-ana.org/cd
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 18, 2022
TOPIC: Appropriation Adjustment Recognizing National Dislocated Worker Grant Funds AGENDA TITLE:

Approve Appropriation Adjustment Recognizing Additional National Dislocated Worker Grant – Employment Recovery Funds to Provide Employment Training and Support Services to Individuals Impacted by the Pandemic (Non-General Fund)

RECOMMENDED ACTION
Approve an appropriation adjustment recognizing additional National Dislocated Worker Grant, Employment Recovery funds from the State of California, Employment Development Department to provide re-employment and training services to individuals impacted by COVID-19 in the amount of $160,000 in revenue account (no. 12318002- 52009) and appropriating same to expenditure account (nos. 12318762-various). (Requires five affirmative votes)

DISCUSSION
The City has received an additional $160,000 in National Dislocated Worker Grant (NDWG), Employment Recovery funds to serve an additional 40 individuals for a total of 80 participants. The City received an initial award of $160,000 in Fiscal Year 2020-21, which has been fully expended. These additional funds have been received by the City through a modification of the PY 2020-21 subgrant agreement.

Ten percent of these funds will be used for administrative costs and the remaining amount will be used to provide dislocated workers with employment and training services and assist them in obtaining full-time employment.

FISCAL IMPACT
Approval of the appropriation adjustments will recognize $160,000 into Workforce Innovation and Opportunity Act Federal Grant-Indirect revenue account (no. 12318002- 52009) and appropriate the same amount to expenditure account (no. 12318762-various) for expenditure in FY 21-22.

City Council 13 – 1 1/18/2022
Appropriation Adjustment recognizing National Dislocated Worker Grant Funds January 18, 2022

Page 2 ends
← All documents from this meeting